Year 1 Phonics (inc Year 2 Retakes) User Manual 2013
Contents
1. Year One Phonics M y inc Year Two Retakes UNC Serving You Year 1 Phonics inc Year 2 Retakes User Manual 2013 gt 4 Performance and Intelligence C amp A Page 1 of 13 Year One Phonics inc Year Two Retakes Contents 0 Version Log 3 1 User Defined Groups 4 2 Downloading the Year 1 Phonics Wizard 5 3 Importing the Phonics Wizard into Assessment Manager 5 4 Running the Year 1 Phonics Wizard 7 5 Entering the Results on the Marksheet 8 6 Running the Year 2 Phonics Wizard 9 7 Entering the Results on the Marksheet 10 8 Creating an XML CTF in SIMS net 11 a Renaming the file to send to Performance and Intelligence C amp A 11 9 Reports 14 Contact Details If you have any problems with the submission of this return please do not hesitate to contact any member of the Performance and Intelligence Team on the following telephone numbers 01634 331048 01634 337086 01634 331068 Alternatively please email maninfo medway gov uk Performance and Intelligence C amp A Page 2 of 13 Year One Phonics inc Year Two Retakes Version Log Version Number Version Date Created Amended Amendments Updated By Updates 15 05 13 Performance and Intelligence C amp A Page 3 of 13 Year One Phonics inc Year Two Retakes Assessment Manager Please note that you need to have at least version 7 150 Spring 2013 Upgrade to carry out this return To check which version you are currently on open2. Save Close 6 Running the Year 2 Phonics Wizard Click on Tools Performance Assessment Wizard Manager and the following screen will appear A list of all the Wizards on your system will be displayed Make sure the filter says Incomplete ES Wizard Key Stage 1 r1 Phonics Screening Wizard Select Wizard Filter Sil Name Edit Date Complete EYFS Profile Summary Wizard 2012 01 01 2012 EYFS Profile Wizard 2013 01 01 2012 Key Stage 1 Wizard England 2012 01 06 2012 Key Stage 1 Wizard England 2013 01 01 2013 Key Stage 1 Yrl Phonics Screening Wizard 01 01 2012 Key Stage 2 Wizard England 2012 01 06 2012 Key Stage 2 Wizard England 2013 01 01 2013 veer Phorice Screening Wead 20131 aa aT seeseneneeeeeeeseeee Year 2 Phonics Screening Wizard 2013 01 01 2013 ojojo ojo olo o m Click on the Year 2 Phonics Screening Wizard 2013 and click on the Next button A group of pupils will now need to be selected To do this click on the magnifying glass If you followed Section 1 User Defined Groups click on the symbol next to User Defined Groups and select the relevant name e g Yr2 Phonic 2013 and then apply then next If you did not create a User Defined Group select the symbol next to National Curriculum Year Group and select Curriculum Year 2 then apply then next T Group Selector Select the effective Group date Registration Group A Special Needs Year Group National Curriculum Year Curriculum Year 1 Curric
3. aan Dicom OT 3 If you wish add a brief note 2 Membership E Htecthre Dats Fanga 0170372012 3108 2013 Ti Academic Year Acedemie Yos 30127 23013 a R 4 Then click on the Cursor Day Monday 3 Action button and Cursor Data click Add Member Has Dat Jars Fe LILITHIT The next screen will then be the Select Members screen Change the Group Type to National Curriculum Year Group and click Search then the page will refresh To ensure that each year group are shown together click on the Current Group Header this will then sort the year groups into order Performance and Intelligence C amp A Page 4 of 13 Year One Phonics inc Year Two Retakes To select all the relevant Year 1 pupils click on the first pupil hold Shift key and select the last pupil To select individual Year 2 pupils click on the first pupil hold CTRL key and click pupils thereafter If you had a pupil leave who also needs to be reported please click on Action Add Member button This will return you to the Select Members screen From here click on the Group Type filter and select All then Search Find the relevant pupil and highlight then click on OK You will now be returned to the Membership screen where all chosen pupils will be displayed The membership panel should now be completed with your current Year 1 pupils and any other pupil selected within the previous step Click on the Save button near the top left of the screen and c
4. Membership Date 15 05 2013 Refresh Summary f Narrow Gl Zoom if uf if if f if on s aS z wal k o o Oo Q oO v v O gt 0 Q TE eal E 5 A x HIS p 2 D D oS 6 2 a pi 2 x 5 6 ef g l 2 5 46 2 oa e oa Q 52 La S a 2 v p o gt a N 2 0 2 an 3 gt BS Bs By a i 3 se 88 3 a iH o ox u ox iH gt a ox a CADILIA Celia 0 wt HENRY Stuart Oo wt LEWIS Nick Oo wt Once the marksheet is open click the calculate button This will highlight the Year 2 pupils who need to retake the test pupils with Wt D or A Once you are sure of all pupils that need a score entered are on the marksheet you can start entering the scores The score the pupil achieved should be entered in the Mark for Phonics Check Year 2 column The entries valid for this column range from 0 40 If a pupil was Absent or was Disapplied from the test do not enter a score in the Mark for Phonics Check Year 1 column enter the A or D value in the Grade for Phonics Check Year 2 column Once all results have been input click the Calculate button and this will populate the formula in the Grade for Phonics Check Year 2 column and validate the data Make sure that the data check column has OK Save and Close You must resolve any Missing Entries before returning your data to us Once you have resolved any missing marks or errors click Calculate Save Close Performance and Intelligence C amp
5. SIMS and on the menu bar select Help About SIMS If you do not have the correct version your SIMS will need to be upgraded 1 User Defined Groups Defined Group This is used when you have pupils who are eligible for Year 1 Phonics but who are not marked as being in NC Year 1 or Year 2 if applicable A group will need to be set up to include any pupils who may have left your school after they took the Phonics Screening check A group will also need to be set up to exclude any pupils who may have joined your school after the Phonics Screening Check week Please note all pupils who take the screening check in your school must have their result submitted lf the previous two points do not apply to you continue to Section 2 Downloading the Year 1 Phonics Wizard Otherwise please follow the guidance below Go to Focus Groups User Defined Groups and the following screen should appear EE SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help Gu I Brea PRCeZO G38 8 E New 88 Search Gro Active State lt Any l Description Short Name Active State Include in Discover Click on the New button and this screen should appear 1 Add a relevant Group Description Achyve Stabe active and Short Name Ligier yt fel Serr Supe Sa I Group Deere Drove Deepc piso Yii Phonics 20n 3 Po Shat Hare 2 Make sure the Active State Is Active Hooter
6. displayed as below 4a ee itry F onics Screenina ar i 1 Pho F Save 6 Undo amp Print gt Export F Calculate 1 Basic Details 2 Marksheet 1 Basic Details Notes This Marksheet enables you to enter the outcomes of the Year 1 Phonics Screening Test Once you have entered the Phonics Check mark you can click Calculate to generate the grade in the adjacent column Result Date Group Membership Date S Refresh Summary Narrow El Zoom ww o i g me m f fe a a gt gt x x 2 B T E oo o ete 8 2 59 La ft 5 mp a 4 x5 Es 2 Daia 2g 0 in z oi a ANSELL Annie FELL Mia STRETTONJONES Edward Performance and Intelligence C amp A Page 7 of 13 Year One Phonics inc Year Two Retakes The score the pupil achieved should be entered in the Mark for Phonics Check Year 1 column The entries valid for this column range from 0 40 If a pupil was Absent or was Disapplied from the test do not enter a score in the Mark for Phonics Check Year 1 column enter the A or D value in the Grade for Phonics Check Year 1 column Once all results have been input click the Calculate button and this will populate the formula in the Grade for Phonics Check Year 1 column and validate the data Make sure that the data check column has OK Save and Close You must resolve any Missing Entries before returning your data to us Once you have resolved any missing marks or errors click Calculate
7. A Page 9 of 13 Year One Phonics inc Year Two Retakes 8 Creating an XML CTF in SIMS net From the SIMS net main page go to Tools Setups CTF The following CTF defaults page will appear ontigure erta Make a note of these two file paths here as you will need to know what they are later on in the process 3 Data to be Exported by Default 4 Alternative Destinations This report contains sensitive information C SIMS CTFAGQT FIN Security Message CTF export directory C SIMS CTFACTFOUT Default Message 1 Directory Details 2 Data to be Imported by Default 1 Directory Details CTF import directory CTF Import Directory CTF Export Directory If the boxes are blank you will need to set up the directories Click on the magnifying glass next to each box and navigate to where the SIMS net directory is This will probably be Program Files SIMS SIMS net CTFIN Now select save and close Go to Routines Data Out CTF Export CTF then in the type box highlight General and click Select Export CTF General Links 1 Data to be Exported 2 Student Options 3Students 4 Exception Log TUURE 1 Please make sure Student Basic Details M Student Address Student Contacts O th at on ly th ese 4 Assessment Data m i SEN Information Oo Include KS1 Tasks Tests J School History O options are ticked i Attendance Summary O Looked After Oo FSM History a 2 Student Options Effective Date 13 05 2013 EJ View
8. Annie 14 02 2006 C Fell Mia 28 09 2005 C StrettonJones Edward 05 04 2006 e z Performance and Intelligence C amp A Page 13 of 13
9. Current and Leavers this year already exported w Include students Refresh Students 2 Make sure the view is for Current and Leavers this year 3 Ensure that the 3 Students y Include Students UPN Preferred Surname Preferred Forename Reg Year Year Ta Previous Destination Destination L4 Other Destination School A Y820200109033 Aaron Chis enea a o 3 already exported box J8202001 09032 Aaron Liz PINE ed 1 y is ticked and click the M820200109034 Aaron Sophie ASH 1 1 820852102001 Abraham Jane m a a Refresh Students M820200105001 Ackton Stan 688 5 9 3823200110003 Ackton Stephen ELM 1 1 button M820200106060 Acton Jordan Bo a3 3 B820200106090 Acton Samantha ES A 4 J820200109003 Adams Adam 28 3 2 4 Now click on the K823200110081 Adams Laura ELM R R Year Group arrow N823200110025 Adasheiji Mohammed PINE 1 E H820200107008 Adebayor Emmanuel 3cB a 3 and select Year 1 0820200104002 Adedeji Payal jvc 6 6 B820200105002 Affleck Alexis SDT 5 5 2820200105076 Agathocleous Joe 6KH 6 6 820200104003 Ahmad Carina vc 8 6 Iv The screen below will show your current pupils filtered amp Export CTF 3 Students UPN Preferred Surname Preferred Forename Reg Year 4 Year Tau Previous Destination Destinati
10. ght click in the same box and choose Select All The grid will now be outlined in blue Click on the down arrow in the Destination LA box for the first pupil scroll down the list of LAs until you find Medway the list should be in alphabetical order Click on Medway and all pupils should now have this destination The Destination School column does not need completing Now scroll down the list to check that ALL pupils have been given Medway as a destination Whilst testing the software it has been found that pupils at the bottom of the screen may have been assigned a different destination or no destination at all If so click on the down arrow for each pupil and select manually Please Note Do not attach a destination LA for any pupils who you do not have assessments for For example if new pupils have joined your school AFTER the Phonics Screening test week simply remove the Destination LA from their row To do this click on their LA Destination box and scroll to the top where there is a blank line Click on this and the destination will disappear When you have added the Destination LA for your current Year 1 and 2 pupils your screen should resemble the one shown below 3 Student LPH Prefered Surname Preferred Forename Aeg ear Year Tau Previous Destination Destination LA Destination School y Beza ene iae BA p pp adaa aa p Beez0e200107005 Cadilia Celia 2GH 2 2 Medway Medway Ue20200109040 Fell Mia DAK 1 1 Med
11. honics Screening Wizard 2013 xml e d My Network Files of type Xml files xml C Open as read only The import screen is now shown Make sure that the Overwrite with default values box is ticked and then select Finish followed by Yes to start the import process Finish by selecting Close You will now need to follow Section 3 Importing the Phonics Wizard into Assessment Manager again to import Year 2 Phonics Screening Wizard 2013 4 Running the Year 1 Phonics Wizard Click on Tools Performance Assessment Wizard Manager and the following screen will appear A list of all the Wizards on your system will be displayed Make sure the filter says Incomplete D wizard Key Stage 1 Yr1 Phonics Screening Wizard Select Wizard Filter Sil SETER Summary Wizard 2012 ER _ lf you have imported previous wizards they EYFS Profile Wizard 2013 01 01 2012 will also appear in the list but can be eS eee eae ee excluded from future views by ticking the appropriate box in the Complete column and filtering on Incomplete again Key Stage 1 Wizard England 2013 01 01 2013 Key Stage 1 Yri Phonics Screening Wizard 0170172012 Key Stage 2 Wizard England 2012 01 06 2012 Key Stage 2 Wizard England 2013 01 01 2013 veer Phorice Screening Wed 20131 a seseeneneeeeeeeeeee Year 2 Phonics Screening Wizard 2013 01 01 2013 ojojo ojo ojo o m Click on the Year 1 Phonics Screening Wizard 2013 and click on the Next button A group
12. lose 2 Downloading the Year 1 Phonics Wizard All Key Stage Wizards will be imported on to your system when you install the 7 150 release If you have any problems with the AMPA files please contact EIS Helpdesk on 01622 3 Importing the Phonics Wizard into Assessment Manager Go to Routines Data in Assessment Import and the following screen should appear Please Note ES Import a If the screen below appears please select as appropriate SEENE EEE i If you have any problems please contact EIS on 01622 672779 or by emailing eis support medway gov uk sws Import Assessment Manager Resources rd x There are new updated Assessment Manager Resources available for import Do you wish to update your system Please note that this may take some time Do not close SIMS until this import process is complete Using some areas of SIMS during import may cause a system crash AMPARK Resources Tracking Templates and Grids i Overwrite with default values O Yes No Remind me later _ Open eg Look in E SIMS net gt 2 E z ESE nir The system should default to i 4 ctr ChosenCodesRepor tSchen S M S Nn et My Recent CDinnerMoney Ed ClassAndYearGroupSchem Documents J InTouch z ClassRegisterReportScher Plugins z ConnexionSchemeCourseS If th is does n ot h ap pe n yo u wi h ave E E SystemManager ConnexionSchemeSchema Desktop AddressList xml Con
13. nexionsSchemeStuden to n avigate to it by C icki ng on th e ASCIS_ErrorResolution xml iz CourseAndYearGroupSche 2 AttendanceCodeSchema xm z CourseSchema xml d ro p d own arrow AttendanceReturnErrorResolution xm Im CoursesSchema xml e ay s fer DEN My Conicitey Athenian TEAS en i ed DENIErrorResolutions xml AttRet_Configuration xml bed DENI Lookup xmi Z CensusErrorResolutions xml DMHistor yOfAttendanceSc a Cre gt _ My Network Files of type Xml files xml C Open as read only Performance and Intelligence C amp A Page 5 of 13 Year One Phonics inc Year Two Retakes Select the AMPA folder Double click on this and then open the following folders England Primary and Middle Deemed Primary and then Assessment Manager The following screen should be displayed with the wizards included Click on Year 1 Phonics Screening Wizard 2013 and Open i ED m Open Look in O Assessment Manager v F ce ti Av Pt Score Calc Templates AM7 xml 2 EAL TA Aspects xml My Recent En KS1 Templates xml Documents En KS2 Templates xml EYFS Profile Wizard 2013 xml E Key Stage 1 Wizard England 2013 XML Desktop Key Stage 2 Templates England 2013 x ML Key Stage 2 Wizard England 2013 XML ae P Scale Templates Key Stages 1 3 2013 xml w g QCDA Test Templates K52 2013 xml Sd Year 1 Phonics Screening Wizard 2013 xml My Computer s F Year 2 P
14. of pupils will now need to be selected To do this click on the magnifying glass If you followed Section 1 User Defined Groups click on the symbol next to User Defined Groups and select the relevant name e g Yri Phonic 2013 and then apply then next If you did not create a User Defined Group select the symbol next to National Curriculum Year Group and select Curriculum Year 1 then apply then next Performance and Intelligence C amp A Page 6 of 13 Year One Phonics inc Year Two Retakes You will be returned to the Wizard screen with your selected group displayed Click on the Next button roup or Select the effective Group date Registration Group Special Needs Year Group National Curriculum Year Curriculum Year 2 Curriculum Year 6 Curriculum Year A Assessment User Defined Exam Performance Cohort User Defined Groups Early Years Foundation Stage 13 Key Stage One 2013 Key Stage Two 2013 Year 1 Phonics 2012 Yr2 Phonics 2013 Discover House Clear Selection There is only one marksheet to complete Filter Incomplete Please select a Marksheet and click on the pencil to enter edit data Last Used Complete Phonics Screening fear 2013 Yri Phonics 2013 To select the marksheet click on its row and then click on the Edit Marksheet button green pencil This will open the marksheet ready of data input 5 Entering Results on the Marksheet The marksheet will now be
15. on L4 Other Destination School gt 0823200110007 Ansell Annie OAK 1 1 Medway 820200109040 Fell Mia OAK 1 1 L823200110014 Stretton Jones Edward ASH 1 1 Medway Performance and Intelligence C amp A Page 10 of 13 Year One Phonics inc Year Two Retakes To transfer results to Medway e Left click once in the Destination LA box for the first pupil Right click in the same box and choose Select All The grid will now be outlined in blue Click on the down arrow in the Destination LA box for the first pupil scroll down the list of LAs until you find Medway the list should be in alphabetical order Click on Medway and all pupils should now have this destination The Destination School column does not need completing Now scroll down the list to check that ALL pupils have been given Medway as a destination Whilst testing the software it has been found that pupils at the bottom of the screen may have been assigned a different destination or no destination at all If so click on the down arrow for each pupil and select manually Your Year 2 pupils will now need to be added to this list Click in the Year Group column header and change the selection back to All as shown below ear W Ye MonBlank 1 Click on the Year Group and select Year 2 This will filter all your current Year 2 pupils As for Year 1 to transfer results to Medway e Left click once in the Destination LA box for the first pupil Ri
16. rotect the file We suggest that you use the same password as your Persistent Absence data ie your OLD S2S password to encrypt the file Alternatively you can pick another password but please be sure to tell us which one you are using but NOT in the same email If you do not already have 7zip software please click on the link below http www medway gov uk educationandlearning informationforschools schoolleadership managementinfor mation guidancenotes aspx 7 _zip The zip file will then need to be sent to Performance and Intelligence via maninfo medway gov uk by no later than 2 July 2013 Performance and Intelligence C amp A Page 12 of 13 Year One Phonics inc Year Two Retakes 9 Reports Within the Phonics Wizard there is a facility to produce reports and compare them to the previous years National results To access the reports click on Tools Performance Assessment Wizard Manager Click on Year 1 or 2 Phonics Screening Wizard 2013 and then next Check that the correct group has been assigned then select next twice The next screen should be Individual Reports Within this screen there should be one report KS1 Y1 Phonics Students Eng 2013 as shown below a similar report will be shown for Yr2 Phonics E Wizard Year 1 Phonics Screening Wizard 2013 Edit Date q lt lt Preview Pee Tere Te Mccann re foe eee Print Membership Dates for Group Yr1 Phonics 2013 Students Surname Forename DOB Ansell
17. ting from you original documentation The Number of students not exported should be zero If not go back and check your User Defined Group All errors relating to UPNs or Year 1 or Year 2 Phonics Screening must be corrected within your MIS and a new file created Once a correct CTF file has been produced you can exit SIMS net The file s now needs to be renamed and sent to Performance and Intelligence C amp A 8 a Renaming the file to send to Performance and Intelligence C amp A The CTF file created within Section 8 Creating an XML CTF in SIMS net consists of the following The first 7 digits are your school s LA and DfE Number CTF states that ita Common Transfer File 887LLLL states that the destination of the CTF is Medway LA DfE Number 887 004 in this case states that this the fourth version of this file xml is the file extension Performance and Intelligence C amp A will be receiving many CTFs this summer in the form of FSP Key Stage One and Phonics We are therefore requesting that the name of these files is changed To change the name you will need to follow the file path from the top of page 10 locate the file shown above right click and change CTF to PHON as shown below From To 8235001 CTF 887LLLL 004 xml 8235001 PHON 887LLLL 004 xml This will distinguish the file as being your school s Phonics CTF file it does not alter anything in the file You will now need to encrypt this data using 7 zip and password p
18. ulum Year 2 Curriculum Year 6 Curriculum Year A Assessment User Defined Exam Performance Cohort User Defined Groups Early Years Foundation Stage 13 Key Stage One 2013 Key Stage Two 2013 Year 1 Phonics 2012 Yri Phonics 2013 Yr2 Phonics 2013 Discover House v Apply Clear Selection Performance and Intelligence C amp A Page 8 of 13 Year One Phonics inc Year Two Retakes There is only one marksheet to complete Wizard Year 2 Phonics Screening Wizard 2013 axi Marksheets Filter Incomplete Please select a Marksheet and click on the pencil to enter edit data Template Last Used Complete To select the marksheet click on its row and then click on the Edit Marksheet button green pencil This will open the marksheet ready of data input 7 Entering Results on the Marksheet The marksheet will now be displayed as below sims Marksheet Entry Marksheet Entry Phonics Screening Year 2 2013 Yr2 Phonics 2013 amp Print Export he Calculate 1 Basic Details 2Marksheet 1 Basic Details Na This Marksheet enables you to enter the outcomes of the Year 2 Phonics Screening Test For pupils who failed to attain a grade of wa for the Year 1 test you will need to enter a mark for the Year 2 test Clicking Calculate will help indicate the pupils for whom a mark is required Last Used 03 05 2013 Data entry for this Marksheet is complete mi 2 Marksheet Result Date 15 05 2013 Group
19. way Medway Fe23200110030 Henry Stuart 2 B 2 2 Medway Medway Gb204321920535 Lewis Mick 2B 2 z Medway Medway L823200110014 Stretton Jones Edward ASH 1 1 Medway Medway To add the leavers to the file click in the Year Group column header and change the selection back to All Then click in the Year Group column header again and select the 1 or 2 year group The brackets round the year group signify that the pupil s have left Add Medway into the Destination LA box for these pupils the same way as before Once completed click in the Year Group header again and change the year back to All You will now notice that all pupils relevant to Year 1 and 2 have Medway listed in the Destination LA box Performance and Intelligence C amp A Page 11 of 13 Year One Phonics inc Year Two Retakes You are now ready to click the Export CTF button During the export you will see a message about an Address Tidy Click on the Yes button to proceed This will export the CTF to your chosen file location and may take a few seconds Once the file has been created the following screen will appear Please make a note of the file name as you will need this later and then click on OK Export complete CTF file s created 6235001_CTF_887LLLL_004 xml CTF File Name The Exceptions Log will now appear Please check that within this screen the Number of students in file matches the Number of students processed and that it is what you were expec
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