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Compliance Guardian Online User Guide

1. 52 Creatine SCalls 3st sett eure qu pe ERE Te ERE RETE BERE DR exes asin Sab vase da RR ERR ERR E se Roe n Eu RR CE De da BEER OE QE RR DR DE uuu aida 53 Creating Scans to Scan Website ccr OR ER RE e eines pa piace reve eicere et 53 Creating Scans to Scan SharePoint Online Sites esses enne nnne 54 EQUI SEIS EA E AA EA EEE EE te eei tiM d E AE E EEA 55 Compliance Reports notet aaa aae aa e aer AREE tam radit a a aeeoe i IERI aaa HII Ne EEE ERIE Es 56 Launching Compliance REports ccsessscccccecsssesssneseceeecesseseaeseeeeecessesaaeseceeecesseseaaeseeeeecesseaaaeaeeeeesesees 56 Getting Started ssie ee a Shed Gers dan ee docs E Gods E a a ua deaeebededer aude ceased CERERE eai 56 Compliance Report Home Page cccccecssssssssececececseseneeecececeseeesaeseceeecesseseuaeeeeecsceseesauaeeeeeesseeseseeaeensess 57 Scan Result OVErVIEW MEE 58 Risk Report OverViEWsssee ioannis de aa EN A A EEE RO ORE e e RR EE EAEE EEEa EEEE ie 59 Violation Report OVErVvVieW cccscssssccccecesseseneseceescessesuaeseceescesseesaeeeeeceseesesaeaeseeeeuseesesaeaeseeeeeseesenaeas 60 Other Reports OVerVvieW etae uae eode aos ved te races tentat oeste v od aede erba re cet 60 Types or Compliance Reports eim vs e exer meu saver AEE 62 Scan Result Report eee deret cai este d cete de agen e Ee ae ae Eae dera o ecd eee 63 MEyehilePlneme e 67 Data Table REDOC ooren IEEE MEUM sesh eee
2. CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define the number of the characters used for the compare TextCompare This section is optional CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual Separator Define a separator if multiple values are specified Compliance Guardian Online User Guide sis CaseSensitive Define if the attribute being tested for must match the case exactly SecondaryElement This SecondaryElement section is optional The section contains the following attributes e Name Define the secondary element that will be tested e CaseSensitive Define if the element name being tested for must match the case exactly e MustExist Define whether the secondary element must exist e Truelf There are two values for this attribute All and One If One is selected the scan will stop when one instance is found to save scan time If All is selected the scan will only stop when all instances are found e MustNext Define whether the secondary element must be next to the primary element the element you specified above in this check If Yes is defined only the secondary element that is next to the primary element will be
3. Scan Name Module Share Mode Created By Last Modified Time R2 ZXT YH Compliance Scanner for SharePoint On Public xiaoting zhang avepoint com 2014 10 14 01 15 16 UTC documens Compliance Scanner for SharePoint On Private xiaoting zhang avepoint com 2014 10 14 01 13 52 UTC cgsaas cookie Compliance Scanner for Website Private xiaoting zhang avepoint com 2014 10 08 09 14 43 UTC xiaoting fullo1 Compliance Scanner for Website Private xiaoting zhang avepoint com 2014 10 08 08 56 26 UTC xiaoting full Compliance Scanner for Website Private xiaoting zhang avepoint com 2014 10 08 08 53 13 UTC schedule_weeks Compliance Scanner for Website Private xiaoting zhang avepoint com 2014 10 08 08 47 52 UTC direct incremental Compliance Scanner for Website Private xiaoting zhang avepoint com 2014 10 08 08 34 54 UTC cloudapp_unlimited Compliance Scanner for Website Private xiaoting zhang avepoint com 2014 10 08 01 20 47 UTC baidu2page Compliance Scanner for Website Private xiaoting zhang avepoint com 2014 10 08 01 13 21 UTC schedule_months Compliance Scanner for Website Private xiaoting zhang avepoint com 2014 10 08 01 11 11 UTC 9 5 0 of 41 Selected Show rows 10 v Page 1 of 5 gt Figure 1 Sample window in Compliance Guardian Online 1 Module Pane Allows users to quickly navigate between Compliance Guardian Online modules 2 Action Field Allows users to perform actions to the selected item 3 Sort J Sort all of the values in the sele
4. 163 Compliance Guardian Online User Guide AllowedTagValues Configure the following attributes for this element e DefaultRiskValue Raw Enter a value as the raw risk score of the file The attribute will take effect when the value of OverrideUser is No When the original file s metadata is not overridden the risk score is not calculated by the Raw type risk formula that is selected in the RiskFormula element field of the test suite The risk core is the value you specified here e DefaultRiskValue Stepped Enter a value as the stepped risk score of the file The attribute will take effect when the value of OverrideUser is No When the original file s metadata is not overridden the risk score is not calculated by the Stepped type risk formula that is selected in the RiskFormula element field of the test suite The risk core is the value you specified here e DefaultRiskValue Weighted Enter a value as the weighted risk score of the file The attribute will take effect when the value of OverrideUser is No When the original file s metadata is not overridden the risk score is not calculated by the Weighted type risk formula that is selected in the RiskFormula element field of the test suite The risk core is the value you specified here e Priority Specify the priority of the tag value When scanning a file different checks will return different scan results This is used to determine which tag value will be added to the
5. Compliance Guardian Online User Guide O Skip The file will be skipped to restore to the destination Select OK to save the changes or select Cancel to exit the interface without saving any changes Restoring the SharePoint Online Files or Items that Are Affected by the Out of Place Quarantine Method After you select a SharePoint file or item that is affected by the Out of place quarantine method configure the following settings in the Restore interface e Restore Type Select In place restore to restore the selected file or item to its original place Select Out of place restore to restore the selected file or item to another place in SharePoint If you select In place restore O Ignore this file until the file or rules change Select this checkbox the file or item will not be scanned after it is restored until the test suite or action policy is changed or until the file or item is changed Change classification result The checkbox is enabled if you select Ignore this file until the file or rules change Select to change the classification result by selecting the Change classification result checkbox A table listing all the tags that have been added to the file or item appears You can change the tags based on your own requirement The file or item will also have the default risk values of the changed tag If you select Out of place restore you must select an authentication profile to connect to the Office 3
6. The version of the test suite e Name The identifying name of the file e Description A brief description of the file Action e NoRisk If you select False as the value of the NoRisk attribute you must add the RiskFormula node in the test suite You are not required to define the risk formulas if you set the value to True 166 Compliance Guardian Online User Guide If you have selected False as the value of the NoRisk attribute you must add the RiskFormula node under the Action node Then add the Raw Stepped and Weighted attributes in the node and add the risk formulas as the values of the three attributes to define the Raw type risk formula Stepped type risk formula and Weighted type risk formula e RedactOfficeMetadata Specify whether to redact the office metadata checkldgroup Configure the following attributes e id Specify the ID of a Redaction type check e RiskLevel Specify the risk level for this check RiskLevel r1 is required RiskLevel r2 and RiskLevel r3 are optional Use comma to separate them o RiskLevel r1 The Item Initial Risk value assigned on the initial occurrence of the compliance failure related to the check being tested for in the document or stream Allowed values for RiskLevel r1 are 1 to 10 o RiskLevel r2 The Item Additional Risk Level factor that the risk level grows at for every additional failure at the check level for the same type found in the
7. button then you can select to just give the group users permission to view the reports on website or reports on SharePoint Online sites Report Details Select the Report Details checkbox the group users will have the permission to view job details Select the Compliance Guardian Online User Guide expand button then you can select to just give the group users permission to view detailed report or view error highlight Actions Select the Actions checkbox to give the group users the permission to export report to datasheet and export all requests to HTML Select the expand button then you can select to just give the group users permission to export report to datasheet or export all requests to HTML Human Auditor Select the Human Auditor checkbox to give the group user to use Compliance Reports Human Auditor The group users can also change the file s status in the Compliance Reports gt Scan Result gt View Detailed Report o Classification Classification includes Classification Scanner and Classification Reports If you select the Classification checkbox all of the checkboxes before Classification Scanner and Classification Reports will be selected Classification Scanner Select the Classification Scanner checkbox to give the group users access to use Classification Scanner in Compliance Guardian Online Classification Report Select the Classification Reports checkbox to g
8. 101 3 15 http 10 2 6 31 10086 pdfexc wit docx 6 6 06 Show Rows 15v lt Page of7 html 83 83 84 pdf 3 3 03 pix 1 1 01 tet 1 1 01 xlsx 1 1 01 xml 1 1 01 zip 1 1 01 Show Rows 15 iv Page 1 of 1 Figure 17 The Exported HTML Report Compliance Guardian Online User Guide Classification Scanner Classification Scanner allows you to perform a scheduled or immediate job to scan the related SharePoint Online sites content using the defined rule You can then take action on the scanned content Getting Started Refer to the sections below for important information on getting started with Classification Scanner Launching Classification Scanner To launch Classification Scanner complete the following steps 1 Log into Compliance Guardian Online 2 Select Classification Scanner to launch its interface 3 If you are already in the software select Scanner on the top of the interface and then select Classification Scanner from the drop down list Managing Scans In the Classification Scanner interface you will see a list scans You may perform any of the following actions on a selected scan e Create Select Create to create a new scan Refer to the Creating Scans section for the details e View Select View to see the details of the selected scan In the View Scan interface select Scan Now to scan immediately Here you can also select Edit to make changes to the scan s settings You will be brou
9. lt TextCompare gt lt MatchAttributeValue CaseSensitive No Name id lt lt MatchElementContent CompareType MustNotContz 6 lt TextCompare CaseSensitive No CompareType MustContain Separator gt http www google com lt TextCompare gt lt TextCompare gt lt Attribute gt lt SecondaryMatch gt lt MatchElement gt CompareType MustContain gt tContain C Sensitive No gt Figure 32 Match Element Validation check MatchElement The MatchElement section contains the following attributes e Name Define the element name that will be tested e CaseSensitive Define if the element name being tested for must match the case exactly e ResultNA Define the result when the specified element is not found If TrueResult is defined then if the specified element is not found the True result will be returned If FalseResult is selected then if the specified element is not found the False result will be returned If NAResult is selected then if the specified element is not found the status of the tested file will be Not Applicable which will be displayed in the Compliance Guardian Online report In other words you have the option to set the result to Not Applicable if none of the elements are found e Truelf There are two values for this attribute All and One If One is defined the scan will stop when one instance is found to save scan time If All is defined the scan will only stop when all in
10. pttpwom ce m crosoft com redir XT103862339 aspx F Link Validation Report 0 nttpv wunw microsoft com windowsphone en us defaultaspx E Page Title Report 97 49 Scan Result Trend Report View All Risk Report Violation Report 0 02 0 05 0 09 93 05 aus 0 43 132 169 2 86 Hover over the pie chart to view the data Violation Report Trend Report 9 View All Violation Report Figure 3 Compliance Reports page Scan Result Overview The Scan Result overview area displays the histogram of the passed files and failed files analyzed by the scan engine The total number of the passed and failed files is the number of all the files that have been analyzed by the scan engine e Passed Files The files that meet the defined scan policy Select View All to go to the Passed Files tab in the Scan Result page to view more detailed information about the passed files e Failed Files The files that do not meet the defined scan policy Select View All to go to the Failed Files tab in the Scan Result page to view more detailed information about the failed files If you want to view the trend report of the scan results select the Scan Result Trend Report link and review it in the pop up window The passed files and failed files of the selected scan policy will be displayed in a histogram You can specify a date range from This Month Last Month Last 3 Months Last 6 Months and Last 12 Months to view the pa
11. 1 Optional gt ElementRepeat Alert No gt 1000 lt ElementRepeat gt lt Optional gt lt TextCompare CaseSensitive No Separator CompareType MustContain gt x lt TextCompare gt lt Optional gt lt Attributes gt lt Optional one to many gt Attribute CaseSensitive Yes Name LongDesc MustExist Yes AllowNull No gt lt Length CompareType GreaterThan Chars 0 gt lt Length CompareType LessThan Chars 80 gt lt TextCompare CaseSensitive Yes Separator CompareType MustContain gt test lt TextCompare gt lt WordsRepeat Number 1 gt lt Attribute gt lt Attributes gt lt Opt M gt lt ElementContent ContentReq Yes gt lt Optional gt ChildElement CaseSensitive Yes Name d MustExist true gt lt Optional gt lt SecondaryElement Truelf First CaseSensitive Yes Name a MustExist Yes MustNext true gt lt Optional gt lt ElementRepeat Alert No gt 1000 lt ElementRepeat gt lt Optional gt lt Attributes gt lt Optional gt lt ElementContent ContentReq Yes gt lt Optional gt lt ChildElement CaseSensitive Yes Name d MustExist true UseElementContentTest Yes UseAttrTest Yes gt lt SecondaryElement gt lt Optional gt lt Filter gt lt EnhancedElement gt Figure 31 Enhanced Element check Compliance Guardian Online User Guide ud EnhancedElement The EnhancedE
12. Define a separator if multiple values are specified CaseSensitive Define if the attribute being tested for must match the case exactly Value Define one or more values for the test use the Separator specified before to separate the values o WordsRepeat This section is optional Number Define the number of times that words can repeat in the attribute value before the test fails If the number of times that words are repeating is greater than or equal to the defined value the test will fail e ElementContent This section is optional o ContentReq Define whether the specified element must contain content If Yes is selected then the element must contain content or the check for this section will be False The following elements with specific attributes are within the optional ElementContent section o Length This section is optional CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define the number of the characters used for the compare o TextCompare This section is optional CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual Separator Define a separator if multiple values are specified CaseSensitive Define if the attribute being test
13. Enter a spider profile name Select the checkbox before Set as Default to save the spider profile as the default one e Share Mode Select the share mode If Public is selected all users can see the spider profile you created if Private is selected only you can see the spider profile e Filter Policy Specify a defined filter policy to limit the objects that will be crawled e Content Option Specify the contents that will be scanned within the specified scope o Include user content This checkbox is selected by default and only the files and items that are created by the end users will be scanned in the specified scope o Include system content Select this checkbox to also scan the system built in contents in the specified scope e ScanFile Item Versions Specify the method of scanning file item versions o Scanthe current version Only the current versions of the files items defined in the job scope are supported to be scanned o Scan all versions The files items and all their previous versions defined in the job scope are supported to be scanned If this option is selected the scan result of each file item version will be reported in the Compliance report separately e Alert Profile Select an alert profile that will be sent when a file fails to be scanned or there is a violation found in the file Select New Alert Profile to create a new alert profile For more information refer to Creating and Editin
14. In the E mail Template interface you will see a list of previously configured e mail templates You may perform any of the following actions on a selected e mail templates e Create Select Create to create a new e mail templates Refer to Creating and Editing E mail Templates e View Select View to see the details of the selected e mail template Here you can also select Edit to make changes to the template s settings You will be brought to the Edit page where you can change the settings for this template After editing the settings select Save to save the changes select Save As to save the template as another one or select Cancel to return to the E mail Template interface without saving any of your changes e Edit Select Edit to make changes to the selected template s settings You will be brought to the Edit page where you can change the settings for this template Select Save to save the template To save a changed template as a new one select Save As At any time select Cancel to return to the E mail Template without saving any of your changes e Delete Select Delete to delete the selected templates A warning message will appear to confirm the deletion Select OK to delete the selected profiles or select Cancel to return to E mail Template without deleting the selected templates Creating and Editing E mail Templates To create or edit a new e mail template complete the following steps 1 Select Create in the E ma
15. W View M Edit K Save Q Save As U Cancel W Close W Edit K Save Q Save As U Cancel W Delete N Compliance Guardian Online User Guide E mail Template The following table provides a list of hot keys for the E mail Template page functionalities Functionality Name and Hot Key Create G Save Q Cancel W View M Edit K Save Q Save As U Cancel W Close W Edit K Save Q Save As U Cancel W Delete N Job Monitor The following table provides a list of hot keys for the Job Monitor page functionalities Functionality Name and Hot Key Download W View M Stop Q Delete N 114 Compliance Guardian Online User Guide Appendix B Using Transaction Capture Compliance Guardian Online Transaction Capture is used to record the webpages that you access and then you can save the recorded results as a transaction file which is used by Compliance Scanner in Compliance Guardian Online The recorded URLs in the transaction file will be the start URLs used in Compliance Guardian Online scans Note Make sure Microsoft NET Framework 4 0 or a later version is installed before using Compliance Guardian Online Transaction Capture Getting Started to Use the Tool Refer to the following step to get started to use the tool 1 Download the Compliance Guardian Online Transaction Capture installation file by selecting Download Compliance Guardian Onlin
16. 2013 10 28 11 53 15 UTC CCRH2013102803495588 1231 100 e 2013 10 28 11 49 55 UTC 2013 10 28 11 53 09 UTC CCRH2013102803455499 2test suite by power user E 110096 e 2013 10 28 11 45 54 UTC 2013 10 28 11 46 03 UTC CCRH2013102803104109 4test suite 10096 e 2013 10 28 11 10 41 UTC 2013 10 28 11 11 42 UTC CCRH2013102803094974 1234 100 e 2013 10 28 11 09 49 UTC 2013 10 28 11 09 58 UTC CCRH2013102802594723 verify02 10096 e 2013 10 28 10 59 47 UTC 2013 10 28 11 01 09 UTC CCRH2013102802581963 verify01 10096 e 2013 10 28 10 58 19 UTC 2013 10 28 11 01 34 UTC CCRH2013102504031698 123 76 o 2013 10 25 12 03 16 UTC 2013 10 25 12 03 22 UTC Job stopped by userbjbj0 0 of 10 Selected Show rows 10 v Page 1 of1 Figure 13 Export Requests page The following information appears on this page Request ID The ID of your report downloading request Request Name The name of your report downloading request Progress The progress of the downloading process Status The status of your report downloading request Start Time The start time of the report downloading process Finish Time The finish time of the report downloading process Comment The comment of the request The following actions can be performed in the Export Requests page Download Select one request and then select this button to download the compressed rep
17. 33 209 2 29 125 125 1 39 0 0 38 Success Criteria 1 1 1 Area Elements 24 5 0 24 SC 24 2 title 6 6 0 06 Success Criteria 2 4 1 Frame Title 5 Success Criteria 2 4 1 Frames 2 Show rows 10 v Page 1 of 1 Figure 10 Violation Report page The following information is displayed on this page e Violation Type The name of one specified check After selecting the link in this column the following information will be displayed in a pop up window o Check Name and Description At the top left corner of the pop up window it displays the name of the specified check and the brief introduction to this check o File Location The full URL of the specified violation file of this check Selecting the URL in this column will redirect you to the specified file e Number of Violations The number of violations counted for this check e Number of Files The number of the violation files of the specified check Compliance Guardian Online User Guide e Percentage of Violations The percentage of the specified check s violation files of all the violation files If you add the value in this column for each check you will get 100 To view the Trend Report as described in the Compliance Report Home Page section select the Violation Trend Report link in the top left corner of this page Select the Export to Datasheet link on the top right corner of this page enter a request name in the Export to window then selec
18. Compliance Guardian Online User Guide o RiskLevel r1 The Item Initial Risk value assigned on the initial occurrence of the compliance failure related to the check being tested for in the document or stream Allowed values for RiskLevel r1 are 1 to 10 o RiskLevel r2 The Item Additional Risk Level factor that the risk level grows at for every additional failure at the check level for the same type found in the document or stream This number is optional where the integer 1 means ignore the value allowing to use the third value If the value is 1 then the factor will be 1 Allowed values are 1 and 1 to 10 o RiskLevel r3 The Item risk in relation to other checks This Item is optional If this number is missing then it is assumed that its value is 1 Allowed values are 1 10 e ContentType You can add this attribute in the node in Compliance Guardian Online gt Test Suite Manager gt Edit Test Suite Attributes interface Define the content types that will be scanned If you do not define the content types all the file content types that are supported to be scanned in Compliance Guardian Online will be scanned e Role You can add this attribute in the node in Compliance Guardian Online gt Test Suite Manager Edit Test Suite Attributes interface Assign a role to the corresponding check o MaxRow After scanned by the check that is assigned to the MaxRow role the failed files will be reported in the Comp
19. all of the file or item versions are displayed in the View Version History page You can perform the following actions to a selected version o Download Select a version and then select Download on the ribbon to download the file or item s version for reference o Restore Select the version of the selected file or item then you can select Restore to restore the current version of the file or item For detailed information refer to Restoring Files o Delete Select one or more file or item s versions and then select Delete on the ribbon to delete the selected versions Note The current file or item version cannot be deleted Select Close to exit the View Version History page e View Properties View the file or item s properties For the SharePoint files or items after you select View Properties in the drop down list o All of the selected file s properties are displayed in the View Properties page Select Close to exit the View Property page o All of the selected item s properties are displayed in the View Properties page You can select the attachment name to download the attachment of the item and edit the content of the attachment and then upload the edited item through the Upload function which is introduced above Select Close to exit the View Properties page Restoring Files The files or items that are affected by the Redact and Quarantine action are first to be backed up the backed up files are quaranti
20. select the button at the lower right corner To export the results select the Export to Datasheet link on the upper right corner of this interface and then enter a request name in the Export To window Then select OK and the detailed information displayed on this page will be exported to a CSV file for further use Select Back on the upper right corner to return to the Action Report interface Configuring Settings for Action Report The following settings can be configured in the Action Report interface e Save Displayed Action Report If you want to save the currently displayed report enter a profile name in the text box at the top of the left pane and then select the Save Bl button The currently displayed report will be saved the next time you access Action Report you can select it from the drop down list at the top of the left pane directly and then the corresponding report will be displayed You can also select the Save As ES button at the top of the left pane Then enter a profile name in the pop up window and select OK The profile will be saved e Set Displayed Action Report as Default If you want to set the displayed report as the default report which will be directly displayed the next time you access Action Report select a profile in the drop down list at the top of the left pane and then select the Set as Default button Incident Manager Incident Manager allows you to manage and performed some specified
21. to save scan time If All is defined the scan will only stop when all instances are found e ValidWhen This is used to indicate if the result is valid when the condition is one of two values True or False Compliance Guardian Online User Guide aa ListLoc The ListLoc section contains the following attributes e Type There are two values for this attribute Valid and Invalid All elements that are considered valid or invalid are stored to the database the Location e Status This is used to indicate the disposition of the element and the severity selected by the user ElementRepeat The ElementRepeat section contains the following attributes this section is optional e Alert Define whether to check for repeating elements e Value Define the maximum times the element can repeat before the check is determined False TextCompare The TextCompare section contains the following attributes this section is optional e CompareType Define the compare type The attributes for CompareType are MustContain MustNotContain MustEqual MustMatch MustNotMatch and MustNotEqual e Separator Define a separator if multiple values are specified e CaseSensitive Define if the element being tested for must match the case exactly Attributes The Attributes section contains the following attributes this section is optional e Name Define attribute name that will be tested e CaseSensitive Define if t
22. will be recorded in the Compliance Guardian Online database If No is defined the check continues but the locations of the instances found will not be recorded in the database ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note If the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed MustRepeat Define the amount of times the value that matches the regular expression must be found before considering the condition to be True MaxDistanceToPrimary Specify the number of the characters The scan engine extracts text as the scanning contents In the contents if the characters between a primary check instance instance found in the primary check and the secondary check instance instance found in the secondary check are less than the number specified here the secondary check is Found Filter This is optional The Filter section has the following attributes o Text Configure the following attributes CaseSensitive Define if the element being tested for must match the case exactly Separator Define a separator if multiple values are specified Value Define one or more values for the test and use the separator specified before to separate the values If the scanned result that matches the specified regular expression exactly matches t
23. 5 Select OK in the window to delete all of the scan s related reports select Cancel without deleting any reports Note After the scan has been selected Compliance Guardian Online will use the same configured scan when displaying the search results in the interfaces of different compliance reports Note Only the users in the defined Report Group have permissions to view the compliance reports of the corresponding scans Compliance Report Home Page The Compliance Report home page provides the users with an overall view of the scan results in four areas e Scan Result Overview e Risk Report Overview e Violation Report Overview e Other Reports Overview Compliance Guardian Online User Guide A cro E SOM Online Home Scanner v Reports v Settings Job Monitor We will keep the data of the last 12 months in the trend report and the data of the last scan cycle in other reports Please back up your data using the Export All Requests to HTML function so you can review the data in the future Compliance Reports Dashboard 10 v Scan Result Risk Report Other Reports Passed Files 0 High Priority A Medium Priority f Low Priority FF Data Table Report 187 yep nttpv ao microsoft com fulink Plinkid 123159 E File Errors Report 7 Failed Files 824 pttpv oo microsoft com iinkid 9851308 B D http go microsoft com fwlink p LinkID 198372 View All Failed Files File Type Report 3 BS PDF Exception Report 0
24. Action Policy Classification Scanner is used to scan and classify content The Action Policy takes the defined action Move delete block quarantine encrypt or redact based on the result of the scan Managing Action Policies The Action Policy interface displays all of the action policies that you have previously created Perform the following actions in the Action Policy interface e Create Select Create on the ribbon to create a new action policy For information about creating a new action policy refer to Creating and Editing Action Policies e View Select View on the ribbon and you will see the previously configured settings for the selected action policy Here you can also select Edit on the ribbon to make changes to the action policy s settings You will be brought to the Edit Action Policy interface where you can change this action policy e Edit Select Edit on the ribbon to change the configurations for the selected action policy For information about editing configurations for an action policy refer to Creating and Editing Action Policies e Delete Select Delete on the ribbon A confirmation window will appear and ask if you are sure you want to proceed with the deletion Select OK to delete the selected action policies or select Cancel to return to the Action Policy interface without deleting the selected action policies Creating and Editing Action Policies To create a new action complete the following
25. Alert Profiles To create or edit a new alert profile complete the following steps 1 Select Create in the Alert Profile page To modify an alert profile select the alert profile and then select Edit The Create Alert Profile or Edit Alert Profile interface appears 2 Configure the following settings e Name Enter a name for the alert profile e Description Enter a description for the alert profile optional e Share Mode Select the share mode If Public is selected all users can see the alert profile you created if Private is selected only you can see the alert profile e Recipients Specify the recipients that will receive the e mail o Creator The alert will send to the creator of the file and then select the corresponding e mail template o Modifier The alert will send to the modifier of the file and then select the corresponding e mail template o Specify alert address Enter the address of the recipients who will receive the alert E mail address If the E mail address radio button is selected select Add an E mail Address enter a recipient s e mail address in the E mail Address column and then select a corresponding e mail template Select Add an E mail Address again to add another recipient Select Remove to delete a recipient SharePoint group If the SharePoint group button is selected select Add a SharePoint Group enter a SharePoint group name in the SharePoint Group column and t
26. CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual O Separator Define a separator if multiple values are specified o CaseSensitive Define if the content being tested for must match the case exactly ChildElement The ChildElement section contains the following attributes this section is optional e Name Define the name of the child element that will be tested e CaseSensitive Define if the element name being tested for must match the case exactly e Mustkxist Define whether or not the child element must exist If True is defined then the test will fail if there is No child element The following elements with specific attributes are within the optional ChildElement section e ElementRepeat This section is optional o Alert Define whether to check for repeating elements e Attributes This section is optional o Name Define the attribute name that will be tested o CaseSensitive Define if the attribute name being tested for must match the case exactly o AllowNull Define whether the attribute that has no value will be tested Compliance Guardian Online User Guide ud 148 o MustExist Define whether or not the attribute has to exist If True is selected then the test will fail if the specified attribute does not exist The following elements with specific attributes are within the optional Attributes section o Length This section i
27. Creating and Editing User Notification Profile To create a new authentication profile select Create on the User Notification Profile page To modify a user notification profile select the user notification profile and then select Edit In the Create User Notification Profile or Edit User Notification Profile interface configure the following settings e Name Enter a name for the authentication profile e Description Enter a description for the authentication profile optional e Share Mode Select the share mode If Public is selected all users can see the authentication profile you created if Private is selected only you can see the authentication profile e Format Select the format of the e mail that will be sent e Recipients Specify the recipients that will receive the e mail Use the semicolon as a separator if multiple recipients are specified Select Save to save the configurations and return to the User Notification Profile interface If you edit a user notification profile select Save As to save the profile to another one At any time select Cancel to return to the User Notification Profile interface without saving any changes Alert Profile An alert profile is used to configure the alert e mail settings The alert e mail can be sent when a file fails to be scanned a file fails to be add tag there is a violation found in the file etc To access the Alert Profile for Compliance Guardian Online navigat
28. PHI Data 2 gt Privacy policy required 2 gt Success Criteria 2 2 2 Blink 3 gt Success Criteria 2 4 7 Focus 3 Title Element Text 1 3 gt US Fax Numbers 6 Show rows 10 v lt Page 1 of 1 Figure 12 Page Title Report page The Non unique Page Title Repetitions table displays the repetitive titles grouped by domain If you select the triangle button gt before a title the files with this title that are in the same domain will be displayed Select the file to open it Select the Export to Datasheet link on the top right corner of this page enter a request name in the Export to window then select OK and the detailed information displayed on this page will be exported to a CSV file for further use Compliance Guardian Online User Guide Export Requests Select Export Requests on the navigation bar You will be brought to the Export Requests page You can view all your own downloading requests of the report files on the Export Requests page oA a Source Online Home Scanner v Reports v Settings Job Monitor Compliance Reports Export Requests E RequestID Request Name Progress Status Start Time Finish Time Comment CCRH2013102804040511 hbjie by power user 100 eo 2013 10 28 12 04 05 UTC 2013 10 28 12 05 24 UTC CCRH2013102803514809 1232 EN 10096 e 2013 10 28 11 51 48 UTC 2013 10 28 11 55 02 UTC CCRH2013102803500170 filter01 n 10096 e 2013 10 28 11 50 01 UTC
29. Private means that only you can see the scan Select Save on the window to save the scan and then you can view the scan in the Compliance Scanner page select Save and Scan Now to scan the defined webpages immediately Select Cancel to return to the Create Scan page Select Scan Now to scan the defined webpages immediately You can go to Job Monitor to view the job details The instant scan will not be displayed in the Compliance Scanner interface Select Reset to ease the settings you configured Select Cancel to return to the Compliance Scanner interface Compliance Guardian Online User Guide Creating Scans to Scan SharePoint Online Sites To create a new scan for scanning SharePoint Online sites select Create Then select For SharePoint Online in the drop down list The Create Scan interface appears Note If you have a trial license the maximum number of SharePoint Online items that can be scanned in one scan is 100 Selecting Authentication Profile You must first select an authentication profile to connect to the Office 365 admin center In the upper left corner of the Create Scan interface select an authentication profile from the Select an Authentication Profile drop down list Select Refresh to refresh the authentication profile in the drop down list Defining the SharePoint Online Site Scope There are two methods for getting the SharePoint Online Site scope e Automatically Discover SharePoint Online Sites S
30. Scan Information The scan name applied to the file and the related test suite information You can customize how these files are displayed in the following ways e Search Filter the files and display them by the keyword you designate The keyword must be contained in a column value At the top right corner of the viewing pane enter the keyword for the files you want to display in the text box that appears after you select the search button e Sort Select the header row of each column to sort all of the values in the specified column according to the ascending descending order e Filter the column Kd Select the button on the header row of the Risk Level column to filter which item in the list is displayed Unlike Search you can filter whichever item you Compliance Guardian Online User Guide NENNEN want rather than search based on a keyword Hover over the column name you want to filter then select the filter the column button Kd and then select the checkbox next to the item name to have that item shown in the list e To change the number of files displayed per page select the desired number from 10 default value 15 20 30 in the Show rows drop down menu at the lower right corner e Togo to the specified page enter the page number in the Go to of text box at the lower right corner and press Enter e Togo to the next page select the gt button at the lower right corner to return to the previous page
31. SharePoint Online sites tree in the left pane the related report will be included in the exported HTML file Select the expand iJ button before a test suite to expand the test suite for displaying all of the checks in the test suite Select the test suites or checks The related report will be exported an HTML file You can also configure the advanced settings by selecting the right arrow before Advanced Settings e File Types Showed in Reports Select one of the following options o All types All of the file types will be included in the report o Specify file types Select this radio button to define specified file types Select the specified file types by selecting the checkboxes before the types You can customize the file type file types by selecting the checkbox before the Customized Type field and entering the customized file types in this field Use a semicolon as a separator e Specify the users The files that are created or modified by these users will be displayed in the report Select one of the following options o Anyone The files that are created or modified by anyone will be displayed in the report o Specify users Select this radio button to define specified users The filter condition field appears under this radio button Select Add a Criterion to add a criterion Then select a rule Created By or Modified By Select the condition Contains Does Not Contain Equals Does
32. The image size cannot greater than 5 MB Select Apply to save and apply your settings or select Reset to erase any settings Compliance Guardian Online User Guide License Manager License Manager provides you with information regarding your Compliance Guardian Online license To access the interface select License Manager under the System Settings heading You will be brought to the License Manager interface that includes the following license information The SharePoint Online tab displays the license information for scanning SharePoint Online sites e License Information The current license information o License Type Whether you have a trial license or an enterprise license o Number of User Seats The number of user seats for SharePoint Online o Expiration Time The expiration time of the license for Compliance Guardian Online o Status The current status of Compliance Guardian Online which reflects proper licensing e Alert Settings Compliance Guardian Online can be configured to notify you before licenses expires You can set how many days prior to expiration and at what interval you want to be notified as well as configure the method of notification to use To configure the alert settings select Alert Settings and edit as necessary o Notification Schedule Configure the license expiration notification settings Enter a positive integer into the text box and select Days or Months from the Remind me sta
33. actions to the quarantined files encrypted files and redacted files Select Reports on the top of the screen and then select Incident Manager in Classification Reports to access the Incident Manager interface Note The files that are affected by the corresponding actions within seven days are loaded in Incident Manager You can change the filter condition to view more files ES Compliance Guardian Online User Guide Managing Quarantined Files The Quarantine tab is selected by default when you go into the Incident Manager interface All of the quarantined files are displayed in the interface Filtering Files You can decide which files are displayed in the interface under the Quarantine tab by configuring the filter conditions Select Filter above the table listing quarantined files a window appears Configure the filter conditions in the window e Time Range Select the time range e Site Collection The SharePoint online site collections that contain the out of place quarantined files or in place quarantined files will be loaded Select the down arrow after the Site Collection box Then select the site collections from the drop down list and select OK Select Show Data All of the quarantined files that meet the above configured filter conditions will be displayed in the interface Select Cancel to exit the window without saving any changes Managing File Content To manage a file s content select the file and t
34. after it is restored until the test suite or action policy is changed or until the file or item is changed o Change classification result The checkbox is enabled if you select Ignore this file until the file or rules change Select to change the classification result by selecting the Change classification result checkbox A table listing all the tags that have been added to the file or item appears You can change the tags based on your own requirement The file or item will also have the default risk values of the changed tag If you select Out of place restore you must select an authentication profile to connect to the Office 365 admin center from the Select an authentication profile drop down list Select Refresh to refresh the authentication profile in the drop down list The SharePoint Online site collections will be loaded after you select My Registered Sites Browse the desired site collection to a list level library level or folder level the file or item will be restored to the selected list library or folder lt gt Compliance Guardian Online User Guide e Conflict Resolution If there is a file this function will not be taken effect on a SharePoint item whose name is same as the file name that you want to restore in the destination a conflict will be judged Select a conflict resolution o Replace The conflicted destination file will be replaced with the selected file or item after the restore
35. are specified Value Define one or more values for the test and use the separator specified before to separate the values If the scanned result that matches the specified regular expression exactly matches the value specified here this result will be filtered out o Regex Configure the following attributes CaseSensitive Define if the element being tested for must match the case exactly Separator Define a separator if multiple values are specified Value Define a regular expression If the scanned result that matches the specified regular expression also matches the regular expression specified here this result will be filtered out The format of the regular expression must be CDATA regular expression Secondary Check The Secondary Check section contains the following attributes e SearchAll Define whether or not to check the comments and scripts e CaseSensitive Define if the text being tested for must match the case exactly e Truelf Define the condition when the check result is True If Found is defined when finding an instance the check result of this check will be True If NotFound is defined when finding an instance the check result of this check will be False e ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is defined then every location of the instance found Compliance Guardian Online User Guide ee
36. are specified CaseSensitive Define if the attribute being tested for must match the case exactly o WordsRepeat This section is optional Number Define the number of times that words can repeat in the attribute value before the test fails If the number of times that words i Compliance Guardian Online User Guide are repeating is greater than or equal to the defined value the test will fail o ElementContent This section is optional ContentReq Define whether the specified element must contain content If Yes is defined then the element must contain content or the check for this section will be False The following elements with specific attributes are within the optional ElementContent section Length This section is optional CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define the number of the characters used for the compare TextCompare This section is optional CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual Separator Define a separator if multiple values are specified CaseSensitive Define if the attribute being tested for must match the case exactly FindFile This test type will be represented by
37. assign permissions to the group and add users to this group Note The users in the Standard User Group cannot extend a license use Account Manager use Auditor Settings use Test Suite Manager or use Check Manager in Compliance Guardian Online although the group has the Settings permission Managing Groups In the Group Management interface you will see a list of previously configured groups Creating and Editing Groups To create a new group select Create in the Group Management page To modify a previously configured group select the group and then select Edit In the Create Group or Edit Group interface configure the following settings e Group Name Enter a group name e Permissions Select the permissions for the group o Compliance Compliance includes Compliance Scanner and Compliance Reports If you select the Compliance checkbox all of the checkboxes before Compliance Scanner and Compliance Reports will be selected Compliance Scanner Select the Compliance Scanner checkbox to give the group users access to use Compliance Scanner in Compliance Guardian Online Compliance Reports Select the Compliance Reports checkbox to give the group users access to use Compliance Reports in Compliance Guardian Online Report Sources Select the Report Sources checkbox the group users can view all of the scan reports on website and SharePoint Online sites in the Compliance Reports Select the expand
38. be redacted e Repeat Define whether or not to repeat the specified value to make sure the replaced result keeping the same length as the original value e Value Define the value that is used to replace the found instance Compliance Guardian Online User Guide 19 Test Suites A test suite is a logical grouping of test definition files or a set of checks that define how to present the scanned data Test suites allow you to build scan plans for your specific regulations and requirements These collections are the basis of Compliance Guardian Online scans A test suite contains one or more checks and a configuration file that is used to define how to combine these checks and set risk levels for scan results s Compliance Guardian Online User Guide Test Suite for Compliance Reporting lt xml version 1 0 encoding UTF 8 gt lt Copyright 2001 2014 AvePoint All Rights CCC Version 3 3 0 0000 IsAccessibility true gt lt Name gt Section 508 lt Name gt lt Description gt US Section 508 lt Description gt lt TDFs gt RunAsTestGroup DatabaseField TDFResult5 MsainTcfID 508_html_A_qaqa gt lt Name gt Section 508 1194 22 a lt Name gt lt PolicyURL gt http www access board gov sec508 guide 1194 22 htm a lt PolicyURL gt lt Description gt a A text equivalent for every non text element shall be provided e g via alt longdesc or in element content This Check can be customized Des
39. changed although you specify permissions here o Out of place quarantine The files or items will be quarantined to the Azure storage e Security Profile Select a security profile for encrypting the files or items Select New Security Profile to create a new security profile For more information refer to Security Profile Move to the Allowed Location The scanned files filtered based on the Conditions setting will be moved to the allowed location configured below Note Only the files in the document library can be moved You must first configure the location where the file will move Select the Configure Location Settings link after Move to the Allowed Location the Location Settings field appears Configure the following settings Compliance Guardian Online User Guide Move to the library or folder in other site Select this radio button and complete the following step to select a destination location Select an authentication profile used to connect to Office 365 admin center Select My Registered Sites The Compliance Guardian Online will connect to Office 365 admin center and scan all of the site collections using the account entered in the selected authentication profile Then all of the SharePoint Online site collections will be listed under the My Registered Sites node Expand the desired site collection and then select library or folder as the destination to store the moved files Move to the library or fol
40. checked If No is defined then all the specified secondary elements will be checked The following elements with specific attributes are within the optional SecondaryElement section e ElementRepeat This section is optional o Alert Define whether to check for repeating elements o Value Define the maximum times the element can repeat before the check is determined False e Attributes This section is optional o Name Define the attribute name that will be tested o CaseSensitive Define if the attribute name being tested for must match the case exactly o AllowNull Define whether the attribute that has no value will be tested o MustExist Define whether or not the attribute has to exist If True is selected then the test will fail if the specified attribute does not exist The following elements with specific attributes are within the optional Attributes section o Length This section is optional CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define the number of the characters used for the compare is Compliance Guardian Online User Guide o TextCompare This section is optional CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual Separator
41. checks This Item is optional If this number is missing then it is assumed that its value is 1 Allowed values are 1 10 e Refine If you set False as the value the following checks specified in the group will not be taken effect If you set True as the value all of the specified checks will be used for the scan Operator Add the AND or OR node and configure the following attributes e True Specify the result of the check group according to the check result The result of the check group will be the value defined here if the check result is True e False Specify the result of the check group according to the check result The result of the check group will be the value defined here if the check result is False e NA Specify the result of the check group according to the check result The result of the check group will be the value defined here if the check result is NA e Refine Define if the next AND or Or node will be used to scan files e tdflD Provide the ID of the check to be run and stored in the database table o RuncCheck If True is defined for this attribute when running a Compliance Guardian Online job using the test suite the files will be scanned according to the rule set in this check If False is defined for this attribute the corresponding check will not be used to scan the files e RiskLevel Specify the risk level for this check RiskLevel r1 is required RiskLevel r2 and RiskLevel r
42. crawling redirections specify the Maximum redirections allowed for one page By default the checkbox is selected and the default maximum allowed redirections are 10 e Crawl Option Select whether or not to crawl the data that are loaded dynamically using JavaScript e User Agent Profile Select the saved user agent profile to specify the user agent for the backend Web server when scanning the webpage A pre defined user agent profile can be used directly Select New User Agent to create a new user agent profile e Authentication Method Select the Authentication Profile used to connect to the webpage e Timeout of One Scan Specify the maximum time of one scan The value is 7 days unless manually configured e Timeout of Link Specify the maximum time of waiting for a response from a link before skipping it during a crawl The value is 100 seconds unless manually configured e Delay One Link Specify the interval time between scanning two links If you have selected the Enable rendered crawl option in the Crawl Option field this value is also used as the delayed time to wait for loading data in a webpage e Report Group Select a report group from the drop down list You can search the specified groups by entering a keyword in the search field in the drop down list Once a group is specified as the Report Group all of the users in the specified group will be able to view and download the reports in the Compliance Report
43. file e Value Specify the tag value If you do not want to add a tag value to a scanned file leave this value empty CheckldGroup Configure the following attributes for this element e id Provide the ID of the check to be run and stored in the database table e True Select a value If the test of this check evaluates to True then the tag value will be this one e False Select a value If the test of this check evaluates to False then the tag value will be this one e N A Select a value If the test of this check evaluates to N A then the tag value will be this one e RiskLevel Specify the risk level for this check RiskLevel r1 is required RiskLevel r2 and RiskLevel r3 are optional Use comma to separate them o RiskLevel r1 The Item Initial Risk value assigned on the initial occurrence of the compliance failure related to the check being tested for in the document or stream Allowed values for RiskLevel r1 are 1 to 10 o RiskLevel r2 The Item Additional Risk Level factor that the risk level grows at for every additional failure at the check level for the same type found in the 164 Compliance Guardian Online User Guide document or stream This number is optional where the integer 1 means ignore the value allowing to use the third value If the value is 1 then the factor will be 1 Allowed values are 1 and 1 to 10 o RiskLevel r3 The Item risk in relation to other
44. for the Classification Scanner page functionalities Functionality Name and Hot Key Create G Save N Scan Now G Reset K Cancel W View M Scan Now Q Edit K Save Q Cancel W Close W Edit K Save Q Cancel W Delete N Scan Q Classification Reports The following table provides a list of hot keys for the Classification Reports page functionalities Functionality Name and Hot Key Action Report Page Profile Selection M Export to Datasheet K Incident Manager Compliance Guardian Online User Guide 107 Functionality Name and Hot Key Quarantine tab Filter Export to Datasheet Encryption tab Filter Export to Datasheet Redaction tab Filter Export to Datasheet A S lt AlS Cl A S O Export Requests The following table provides a list of hot keys for the Export Requests page functionalities Functionality Name and Hot Key Download W Delete N Stop Q Restart K Preference The following table provides a list of hot keys for the Preference page functionalities Functionality Name and Hot Key Apply Y Reset G License Manager The following table provides a list of hot keys for the License Manager page functionality Functionality Name and Hot Key Extend License G Compliance Guardian Online Auditor The following table provides a
45. in the drop down list To modify a previously configured spider profile select the spider profile and then select Edit The Create Spider Profile or Edit Spider Profile interface appears 3 Configure the following settings Spider Profile Name Enter a spider profile name Select the checkbox before Set as Default to save the spider profile as the default one Share Mode Select the share mode If Public is selected all users can see the spider profile you created if Private is selected only you can see the spider profile Filter Policy Specify a defined filter policy to limit the objects that will be crawled Scan File Item Versions Specify the method of scanning file item versions o Scanthe current version Only the current versions of the files items defined in the job scope are supported to be scanned o Scan all versions The files items and all their previous versions defined in the job scope are supported to be scanned If this option is selected the scan result of each file item version will be reported in the Compliance report separately Alert Profile Select an alert profile that will be sent when a file fails to add a tag Select New Alert Profile to create a new alert profile For more information refer to Creating and Editing Alert Profiles Report Group Select a report group from the drop down list Once a group is specified as the Report Group all of the users in the specified group will
46. in the page Select Close to exit the View Properties page You can restore a quarantined file or item by selecting Restore above the table listing quarantined files Restoring the SharePoint Online Files or Items that Are Affected by the In Place Quarantine Method After you select a SharePoint file or item that is affected by the In place quarantine method configure the following settings in the Restore interface Options Configure the options Q Ignore this file until the file or rules change Select this checkbox the file or item will not be scanned after it is restored until the test suite or action policy is changed or until the file or item is changed Change classification result The checkbox is enabled if you select Ignore this file until the file or rules change Select to change the classification result by selecting the Change classification result checkbox A table listing all the tags that have been added to the file or item appears You can change the tags based on your own requirement The file or item will also have the default risk values of the changed tag Conflict Resolution If there is a file this function will not be taken effect on a SharePoint item whose name is same as the file name that you want to restore in the destination a conflict will be judged Select a conflict resolution O Replace The conflicted destination file will be replaced with the selected file after the restore
47. is not found the False result will be returned if NAResult is defined then if the specified element is not found the status of the tested file will be Not Applicable which will be displayed in the Compliance Guardian Online report This is basically stating that you have the option to set the result to Not Applicable if none of the elements are found e AttrName Define the attribute name that will be tested e AttrCaseSensitive Define if the attribute name being tested for must match the case exactly e ValidWhen This is used to indicate if the result is valid when the condition is one of two values True or False Elements The Elements section contains the following attribute e Scope There are two values for this attribute All and One If One is defined the scan will stop when one instance is found to save scan time If All is defined the scan will only stop when all instances are found ListLoc The ListLoc section contains the following attributes e Type There are two values for this attribute Valid and Invalid All elements that are considered valid or invalid are stored to the database the Location ie Compliance Guardian Online User Guide e Status This is used to indicate the disposition of the element and the severity selected by the user Note If the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed
48. licensing client access license aspx gt http windows microsoft com en us windows windows home server gt http go microsoft com fwlink p Linkld 211879 http windows microsoft com en us windows wallpaper gt http windows microsoft com en us windows 8 extras httpi windows microsoft com en US windows outlook active views ocid Outlook O MSCOM Footer RelatedSites ActiveViews null Show rows 10 v lt Page 1 of19 gt Figure 7 Data Table Report page Compliance Guardian Online User Guide BEEN The File Location table on this page displays full URLs of the specified files Selecting a URL in this column will redirect you to the specified file After selecting the right arrow gt next to the file s URL the detailed locations of the tables will be displayed in the expanded Details area The format is Line 100 Column 100 Select the Export to Datasheet link on the top right corner of this page enter a request name in the Export to window and then select OK The detailed information displayed on this page will be exported to a CSV file for further use File Errors Report Select File Errors Report on the navigation bar You will be brought to the File Errors Report page You can also directly select File Errors Report under the Other Reports field in the Compliance Report Home Page You can view all the files that cannot be retrieved and downloaded on the File Errors Report page eA Source Online Ho
49. list of hot keys for the Compliance Guardian Online Auditor page functionality Functionality Name and Hot Key Export to Datasheet K as Compliance Guardian Online User Guide Auditor Settings The following table provides a list of hot keys for the Auditor Settings page functionalities Functionality Name and Hot Key Apply Y Audited Actions G Group Management The following table provides a list of hot keys for the Group Management page functionalities Functionality Name and Hot Key Create G Add Users Cancel Save Cancel A z O s o View M Edit Save Q Cancel N Close Edit K Save z ols Cancel Delete N User Management The following table provides a list of hot keys for the User Management page functionalities Functionality Name and Hot Key Invite User U Send M Cancel W View M Edit K Save Q Cancel W Close W Edit K Save Q Cancel W Delete N Add to Group G Re send Invitation Q Compliance Guardian Online User Guide Spider Profile The following table provides a list of hot keys for the Spider Profile page functionalities Functionality Name and Hot Key Create G Save Q Cancel W View M Edit K Save Q Save As U Cancel W Close W Edit K Save Q Save As U Cancel W Delete N Test Suite M
50. not be kept after the file or item is restored to SharePoint Only the version count can be kept Deleting Encrypted Files Select the files that you want to delete and select Delete above the table displaying the encrypted files The selected files will be permanently deleted Exporting Files Select Export to Datasheet above the table displaying encrypted files to export the general information of all of the encrypted files Managing Redacted Files Select the Redaction tab to manage the redacted files All of the files that are affected by the Quarantine Before Redact action are displayed in the interface Compliance Guardian Online User Guide Filtering Files You can decide which files are displayed in the interface under the Redaction tab by configuring the filter conditions Select Filter above the table listing encrypted files a window appears Configure the filter conditions in the window e Time Range Select the time range e Site Collection The SharePoint Online site collections that contain the redacted files will be loaded Select the down arrow after the Site Collection box Then select the site collections from the drop down list and select OK Select Show Data All of the encrypted files that meet the above configured filter conditions will be displayed in the interface Select Cancel to exit the window without saving any changes Managing File Content To manage a file s content select the file a
51. one of two values True or False ListLoc The ListLoc section contains the following attributes e Type There are two values for this attribute Valid and Invalid All elements that are considered valid or invalid are stored to the database the Location e Status This is used to indicate the disposition of the element and the severity selected by the user pi Compliance Guardian Online User Guide Size The Size section contains the following attribute e MaxValue Specify a value as the maximum size Type The Type section contains the following attributes e CompareType Define a compare type The attributes for CompareType are MustContain and MustEqual e Separator Define a separator if multiple values are specified e CaseSensitive Define if the element being tested for must match the case exactly e Value Define one or more Content types for the test use the separator specified before to separate the values Filter This element is optional The Filter section contains the following attributes e CompareType Define a compare type The attributes for CompareType are MustNotContain and MustNotEqual e Separator Define a separator if multiple values are specified e CaseSensitive Define if the element being tested for must match the case exactly e Value Define one or more values for the test use the separator specified before to separate the values Compliance Guardian
52. or the check will be failed o TextCompare The element has the following attributes CompareType Define a compare type The attributes for CompareType are MustContain MustMatch MustNotMatch MustNotContain MustEqual and MustNotEqual Separator Define a separator if multiple values are specified CaseSensitive Define if the attribute being tested for must match the case exactly Value Define one or more values for the test use the separator specified before to separate the values FileProperty This test type will be represented by the Element FileProperty For example FileProperty ValidWhen true gt lt ListLoc Status Fail Type Invalid gt lt Support kb KB mb MB Jb GB Size MaxValue 20kb gt Type TextCompare Separator CompareType MustContain CaseSensitive No gt text html image gif image jpeg text xhtml text xml text css lt TextCompare gt lt Type gt lt For links inside the page gt lt Filter gt lt TextCompare Separator CompareType MustNotContain CaseSensitive No gt not test lt TextCompare gt lt TextCompare Separator CompareType MustNotContain CaseSensitive No gt bin exe lt TextCompare gt lt Filter gt lt FileProperty gt Figure 33 FileProperty check FileProperty The FileProperty section contains the following attributes e ValidWhen This is used to indicate if the result is valid when the condition is
53. pop up message appears to prompt you to go to the Export Requests interface for details In the Export Requests interface you can view the job status After the job finishes select Download to download the exported report to the specified location Viewing the Exported HTML Report After you download the exported report ZIP file extract the ZIP file and then locate the index html file Open the index html file to view the report wes 5 A AvePoint Generate Time 2013 10 08 E 1 0verview Scan Result Overview 1 1 Scan Results XTotal Passed Files 0 53 Total Failed Files 93 1 2 Violation 1 3 File error Report Index Hide E 2 Violation Detailed eon 2 1 Site Quality Report IE ve Ste ey nee 3 Trend Report E 3 Detail Scan Report 3 1 http 10 2 6 31 10086 Privacy Basi x SES 32 http 102 631 10086 WCAGSucc Test Suite Statistic 3 4 http 10 2 6 31 10086 WCAG 508 3 5 http 10 2 6 31 10086 WCAG S508 Site Quality Report The SiteQuality test suite is developed to ensure that your conte 3 6 http 10 2 6 31 10086 Privacy Basi 3 7 http 10 2 6 31 10086 Privacy Basi 3 8 http 10 2 6 31 10086 WCAG 508 3 9 http 10 2 6 31 10086 WCAG S08 2 File Type Statistic 3 10 http 10 2 6 31 10086 PrivacyBasi 3 12 http 10 2 6 31 10086 WCAGV5O Show Rows 15 iv Page 1 of1 aspx 1 1 01 3 13 httpy 10 2 6 31 10086 htmlLinkeEr 3 14 http 102 631 10086 PrivacyBas 9
54. that you have uploaded to the Compliance Guardian Online Check Manager Editing Checks To edit a check select the check and then select Edit The Edit Check interface appears There are two formats of the selected check displaying in the Edit Check interface Under the XML Format tab the check is displayed in the XML format Refer to the following steps to edit the attributes Compliance Guardian Online User Guide e Double click on the attribute that you want to edit The attribute appears as editable You can also double click the entire row then the attributes in the row are editable e You can edit some attributes directly in the editable text box For other attributes edit them by selecting another value in the drop down list If you want to change a check edit the cPIITdf attribute you can search the specified checks by entering a keyword in the search field in the drop down list e To add a node double click the entire row under which you want to add the node Then press Enter on the keyboard The new node is added Enter the attributes in the newly added node according to your requirement e To delete a node double click the entire row and then delete all of the content of this row e For details about the attributes of the check refer to Checks e Press Enter on the keyboard or select on any other field of the interface to confirm the modification Press Esc on the keyboard to cancel the modification Un
55. the Element FindFile For example lt FindFile Turelf found gt p3c txt lt FindFile gt Figure 26 FindFile check The FindFile section contains the following attributes e Truelf Define the condition when the check result is True If Found is defined when finding an instance the check result of this check will be True If NotFound is defined when finding an instance the check result of this check will be False e Path Enter the file s relative path or full path beside the value of Truelf Compliance Guardian Online User Guide Es Web Beacon This test type will be represented by the lt Beacons gt For example lt DomainExclude gt Vhen True AttrCaseSensitive Yes AttrName src ResultNA NAResult Sensitive Yes riementNamec img Elements WhereDomain External Scope All gt lt ListLoc Status Warn Type Invalid gt DomainExclude http www baidu com lt DomainExclude gt lt Elements gt lt Beacons gt Figure 27 Web Beacon check Beacons The Beacons section contains the following attributes e ElementName Define the element name that will be tested e CaseSensitive Define if the element name being tested for must match the case exactly e ResultNA Define a result when the specified element is not found If TrueResult is defined then if the specified element is not found the True result will be returned if FalseResult is defined then if the specified element
56. the violations in the file edit the file according to their own requirement and then upload the edited file by navigating to Compliance Guardian Online Incident Manager Encryption e View Version History View the version history of a file or an item o Forthe SharePoint files or items that are affected by the Encrypt or In place quarantine method after you select View Version History in the drop down list the corresponding SharePoint webpage appears displaying the file or item s version history o Forthe SharePoint files or items that are affected by the Out of place quarantine method after you select View Version History in the drop down list all of the file or item versions are displayed in the View Version History page You can perform the following actions to a selected version Download Select a version and then select Download on the ribbon to download the file or item s version for reference Restore Select the latest version of the selected file or item then you can select Restore to restore the current version of the file or item For detailed information refer to Restoring Files Delete Select one or more file or item s versions and then select Delete on the ribbon to delete the selected versions Note The current file or item version cannot be deleted Select the Close E3 button to exit the View Version History page e View Properties View the file or item s properties C Complia
57. top of the interface System Settings System Settings include the Preference settings and License settings Preference Preference allows you to customize Compliance Guardian Online interface itself To configure the Preference settings select Preference under the System Settings heading Configure the Personal Settings on the Preference interface e Specify Your Home Page Select the page that will be the home page the next time you log in to Compliance Guardian Online e Time Zone Select the time zone for Compliance Guardian Online Configure the Tenant Settings on the Preference interface Note Only the power user can view and configure the tenant settings e Page Theme Select the page theme e Logo Settings Define the logo image used in PC or mobile device Then enter the alt text for the logo image Select Browse and then select a header image Enter the alt text for the header message Select Reset to return to use the default image e Header Settings Define the header image Select Browse and then select a header image Enter the alt text for the header message Select Reset to return to use the default image e Footer Settings Define the footer image Select Browse and then select a footer image Enter the alt text for the footer message Select Reset to return to use the default image Note You can only upload a jpg jpeg jpe jfif png bmp or dib file as the logo header or footer image
58. 3 are optional Use comma to separate them o RiskLevel r1 The Item Initial Risk value assigned on the initial occurrence of the compliance failure related to the check being tested for in the document or stream Allowed values for RiskLevel r1 are 1 to 10 o RiskLevel r2 The Item Additional Risk Level factor that the risk level grows at for every additional failure at the check level for the same type found in the document or stream This number is optional where the integer 1 means ignore the value allowing to use the third value If the value is 1 then the factor will be 1 Allowed values are 1 and 1 to 10 o RiskLevel r3 The Item risk in relation to other checks This Item is optional If this number is missing then it is assumed that its value is 1 Allowed values are 1 10 e Truelf Select which check results will be considered True in this check group For example if you just select a check and then select Pass and HR for the Truelf attribute Compliance Guardian Online User Guide ad When the result of the check is Pass or HR the check result in this check group is considered True o When all of the checks results in this check group are True the result of this check group is considered True o If you have added AND When you add multiple checks one of the checks results in this test suite is False and the check with a False check result is not the last check specified under the
59. 65 admin center from the Select an authentication profile drop down list Select Refresh to refresh the authentication profile in the drop down list The SharePoint Online site collections will be loaded after you select My Registered Sites Browse the desired site collection to a list level library level or folder level the file or item will be restored to the selected list library or folder e Conflict Resolution Refer to Restoring the SharePoint Online Files or Items that Are Affected by the In Place Quarantine Method for details For the SharePoint files or items that are affected by the Out of place quarantine method after they are restored to SharePoint the following related objects or properties will be affected e Workflow The original related workflows will not associate to the restored file or item e I D The file s or item s ID will be changed after the file or item is restored to SharePoint e Web part Refer to the following scenarios for details O If the file s Web part is not saved together with the file or item saved in the different tables in SharePoint database the web part will not exist after the file or item is restored even if you selected In place restore or Out of place restore as the Restore Type Compliance Guardian Online User Guide o If the file s Web part is saved together with the file or item saved in the same tables in SharePoint database and if you select In place restore as th
60. A AvePoint User Guide Compliance Guardian Online 1 User Guide Service Pack 2 Cumulative Update 2 Issued September 2015 Table of Contents What s New in this Gulde 2 2 nderit EE Gee Cau daveb vendetabsscdeusbvaadeusefedeatibveadevsirs 7 About Compliance Guardian Online sels nenn nnns sss E iaaii sanas esseri nnns 8 Submitting Documentation Feedback to AvePoint cccsscccceceesssesssaeceeecsssesesaeseceeecesseeaaeaeeeeecesseseaeeeeess 9 Register an Account scd acce ctae c sae ve cbdacedecbanccdeveddcedecsdicedaubdacadeesdccecevadacedeesducedsdhdacedsebanceds 10 Resetting your Compliance Guardian Online Password ccsessccccecesessessesecececeseeseaeaecesecesseseaeseeeeseesees 12 Integration with AvePoint Online Services esesssssseseseeeseeee enne enne nnne nennt nnns 13 AvePoint Online Services Versions Commercial and U S Government Public Sector 14 Navigating Compliance Guardian Online esses eene nennen nnns nnne nena nnns enean 15 RI dance 17 System Settlhigs uiii ni cpu MEUM Seize 17 ME zi ziRie ETE TCR R LI QS III 17 License Manage icto tice cce cds equ eo c Em n Ioni E metimur icem eects 18 bg 20 Compliance Guardian Online Auditor eese nennen nennen nennt nn nannte inna
61. Accessibility Select whether or not to check the file accessibility If true is selected the file will be scanned keeping its formatting If false is selected the file will be Compliance Guardian Online User Guide ed scanned stripping out its formatting If the file that will be scanned is the unsupported type in Compliance Guardian Online the function will not be used no matter the true option or the false option is selected e Version The version of the test suite e DepthScan You can add this attribute to the root node CCC o Hybrid If you specify Hybrid as the value Compliance Guardian Online scans the files with the supported file types If the files that will be scanned are the unsupported types in Compliance Guardian Online IFilter will be used for the scan If you do not add the DepthScan in the test suite Hybrid is the default option used for the scan o True If you specify True as the value Compliance Guardian Online scans the files If the files that will be scanned are the unsupported types in Compliance Guardian Online the exception message will be thrown and displayed in Compliance Guardian Online Report o False If you specify False as the value IFilter is used for the scan For more information on the supported file types in Compliance Guardian Online refer to Appendix D Supported File Types in Compliance Guardian Online e Name The identifying name of the file e Description A brief descript
62. Check Manager settings in the Application Profiles interface select Check Manager under the Application Profiles heading Managing Checks In the Check Manager interface you will see a list of checks You can perform the following actions on the checks Upload Select Upload A pop up window appears Select the desired check The uploaded check will display in the check list in the Check Manager interface You can upload multiple checks at one time Before uploading the checks you must zip the checks and then select the ZIP file to upload them to Compliance Guardian Online After you select Upload if the checks with the same ID or same name as the ones you upload already exist in Compliance Guardian Online the Upload interface appears All the checks with the same ID or name are displayed in the window You can only select to upload the checks with the same ID and name and then select Upload then the checks will replace the existing ones in Compliance Guardian Online Note You can only upload a check if you have an enterprise license Download Select Download to download a selected check Note You can only download a selected check if you have an enterprise license View Select View to view details about a selected check Edit Select the check that you want to edit and then select Edit For more information refer to Editing Checks Delete Select any checks you want to delete You can only delete checks
63. DATA d 4 d 5 gt lt Regex gt lt Filter gt lt RegEx gt Figure 23 RegEx check 122 Compliance Guardian Online User Guide RegEx The RegEx section contains the following attributes Filter IsFindText Define whether or not to extract the text as the scanning content If Yes is specified the scan engine will extract the text as the scanning content if No is specified the scan engine will use the source code as the scanning content SearchAll Define whether or not to check the comments and scripts CaseSensitive Define if the text being tested for must match the case exactly Truelf Define the condition when the check result is True If Found is specified when finding an instance the check result of this check will be True If NotFound is specified when finding an instance the check result of this check will be False ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is specified then every location of the instance found will be recorded in the Compliance Guardian Online database If No is specified the check continues but the locations of the instances found will not be recorded in the database ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note If the status set for True result or False result is Fail the value for t
64. DomainExclude The DomainExclude section contains the following attributes e Separator You can add this attribute when you edit the check This is used to specify a separator if multiple values are specified e Value Define one or more domains here the links that are located in these domains will not be checked Use the separator specified before to separate the values SSL Validation This test type will be represented by the Element SSLValidation For example SSLValidation MinLevel 64 AttrCaseSensitive No AttrName value ResultNA NAResult CaseSensitive Yes ElementName input gt TextCompare CaseSensitive No Separator CompareType MustContain gt First lt TextCompare gt TextCompare CaseSensitive No Separator CompareType MustContain gt last lt TextCompare gt lt TextCompare CaseSensitive No Separator CompareType MustContain gt City lt TextCompare gt lt SSLValidation gt Figure 28 SSL check SSL The SSL section contains the following attributes e ElementName This is the element that will be tested e CaseSensitive Instruct the testing core if the element name being tested for must match the case exactly e ResultNA Define a result when the specified element is not found If TrueResult is defined then if the specified element is not found the True result will be returned If FalseResult is defined then if the specified element is not found the False resul
65. Not Equal Matches Does Not Match and then enter a value Select the checkbox before a criterion and then select Remove to delete the criterion Compliance Guardian Online User Guide Note If the condition Equals or Matches is selected you must add the claim type in front of the value Depending on the filters you enter you can change the logical relationships between the filter rules There are currently two logical relationships And and Or The logic is set to And To change the logical relationship select the logical relationship link The And logical relationship means that the content which meets all of the rules will be filtered and included in the result The Or logic means that the content which meets any one of the rules will be filtered and included in the result For example if the logical relationship is 1 And 2 Or 3 in the Basic Filter Condition area the contents that meet both the filter rule 1 and filter rule 2 or meet the filter rule 3 will be filtered out You can view the logical relationship of the filter rules in the Basic Filter Condition area e Specify the time range of the scanned files to display in the report Select one of the following options Oo O All time The files in all of the time range will be displayed in the report Specify scan time range Select this radio button to define specified time range Select the calendar button the time range calendar appears Sp
66. Online User Guide 3 LinkValidation This test type will be represented by the Element lt LinkValidation gt For example LinkValidation ValidWhen true ValidateFrames True Truelf All ResultNA NAResult ValidateBookmarks True GetAllowCallHead False gt lt ListLoc Status Fail Type Invalid gt on LinkSuccessStatusCode Separator gt 200 lt LinkSuccessStatusCode gt Filter TextCompare Separator CompareType MustNotContain CaseSensitive No gt not test lt TextCompare gt lt TextCompare Separator CompareType MustNotContain CaseSensitive No gt bin exe lt TextCompare gt lt Filter gt lt Attributes gt lt Attribute Attribute href Node a gt lt Attribute Attribute src Node img gt Attribute Attribute src Node script gt Attribute Attribute src Node embed gt Attribute Attribute action Node form gt lt Attribute Attribute href Node link gt Attribute Attribute data Node object gt Attribute Attribute src Node source gt Attribute Attribute src Node track gt lt Attribute Attribute src Node video gt Attribute Attribute src Node audio gt Attribute Attribute src Node input gt lt Attributes gt lt LinkValidation gt Figure 34 LinkValidation check LinkValidation The LinkValidation section contains the following attributes e ValidWhen This is used to indicate if the result is valid when t
67. Operator node the result of the checks is NA If the check with a False check result is the last check you added in the Operator node then the result of the checks added is False o If you have added Or When you add multiple checks one of the checks results in this test suite is True and the check with a True check result is not the last check you added in the Operator node the result of the checks added in the Operator node is NA If the check with a True check result is the last check you added in the Operator node the result of the checks added in the Operator node is True Test Suite for Redaction lt xml version 1 0 encoding UTF 8 gt lt Copynght 2001 2014 AvePoint All Rights Reserved gt lt Classification Version 3 3 0 0000 Redaction True gt zName Redact Disallowed Words with Asterisk Name gt lt Description gt Compliance Guardian will redact disallowed words with in the document This is an example Test Suite for Compliance Guardian Redaction Action You need to modify the Checks in the Test Suite for listing disallowed words based on your rule lt Description Action RedactOfficeMetadata True NoRisk True Type Redaction gt lt tdfidgroup gt lt tdfid RiskLevel 1 1 1 id 4760e1ae bal16 4031 93cd 98bf4add23ba lt tdfidgroup gt lt Action gt lt Classification gt Figure 38 Overview of the test suite The following basic attributes are in the test suite e Version
68. Risk id Page Title Export Requests Online sites ai Data Table Human Auditor Online sites File Errors Export Requests LI File Type Export All Requests to HTML EQ PDF Exception actlons as Well as PTO and encrypted files 36 yy Settings Job Monitor The Settings page allows you to customize configurations that affect Job Monitor allows you to view the status or details of jobs download Compliance Guardian Online as a whole and configure settings that are only reports and manage jobs from a central interface relevant to certain features Figure 2 Compliance Reports navigation bar Getting Started To get started in Compliance Reports complete the following steps 1 Select Scan Filter at the top right corner of the page A drop down list appears 2 Choose a scan from the drop down list that containing the scan results you want to view The scan results of the latest scan cycles of the scan will be displayed in different kinds of compliance reports in the Compliance Reports module Compliance Guardian Online User Guide 3 If you want to save your selection as default select the desired scan and then select the Save As Default button after the scan The next time you login to Compliance Reports the scan results of the desired scan will be displayed 4 If you want to delete a scan s related reports select the Delete button after the scan A confirmation window appears
69. RiskLevel r3 are optional Use comma to separate them RiskLevel r1 The Item Initial Risk value assigned on the initial occurrence of the compliance failure related to the check being tested for in the document or stream Allowed values for RiskLevel r1 are 1 to 10 RiskLevel r2 The Item Additional Risk Level factor that the risk level grows at for every additional failure at the check level for the same type found in the document or stream This number is optional where the integer 1 means ignore the value allowing to use the third value If the value is 1 then the factor will be 1 Allowed values are 1 and 1 to 10 Compliance Guardian Online User Guide i97 DoRunCheck RiskLevel r3 The Item risk in relation to other checks This Item is optional If this number is missing then it is assumed that its value is 1 Allowed values are 1 10 Truelf Select which check results will be considered True in this check group For example if you just specify a check and then select Pass and HR for the Truelf attribute When the result of the check is Pass or HR the check result in this check group is considered True When all of the checks results in this check group are True the result of this check group is considered True If you have added AND When you add multiple checks one of the checks results in this test suite is False and the check with a False check result is not the
70. Settings Job Monitor Compliance Reports Export All Requests to HTML Export Report Settings Profile Manager 3 Export X Cancel 10 The corresponding rules for the selected scan 17 Y WCAG 2 0 Web J Success V Success Cri 7 Success Cri V Success Cri Success Criteria gt Advanced Settings Figure 15 Export All Requests to HTML interface exporting reports on websites Select the test suites or checks The related report will be exported an HTML file You can also configure the advanced settings for the report Select Advanced Settings and then configure the following settings e File Types Showed in Reports Select the file types The report of the selected file types will be included in the exported report You can customize the file type by selecting the Specify file types checkbox and entering the customized file types Use the semicolon as the separator e Customize Exported Report Customize the header image alt text for the header image footer image and alt text for the footer image for the exported report Select Browse to select a header or footer image or select Reset to clear your selected image and return to displaying the default image and then reselect another image Configuring Export Settings for Reports on SharePoint Online Sites If you have selected a scan that is used to scan the SharePoint Online sites the related SharePoint Online sites tree is displayed under the Scan Files Lo
71. Standard User Group To extend a website license configure the following settings on the Website tab e User ID Displays your login ID e License Type Displays your license type e Extend Duration Specify the time that you want to extend your use of website e Domains Enter the domains where the webpages you want to scan reside The domains that you have purchased are also displayed here Compliance Guardian Online User Guide e Comment Enter any comment to explain why you want to extend your license Select Reset to reset the settings in the Extend License interface or select Submit to submit the application to your AvePoint representative for extending your license If your license has been extended to be an enterprise license the next time you log into Compliance Guardian Online the License Agreement interface appears You must accept the Compliance Guardian Online license agreement before you can continue to use Compliance Guardian Online Auditor Auditor monitors the activities in Compliance Guardian Online such as creating modifying or deleting a scan exporting a report or making changes on test suite etc It also allows you to view and export the desired auditor data report Compliance Guardian Online Auditor To access Compliance Guardian Online Auditor in the Settings interface select Compliance Guardian Online Auditor under the Auditor heading In the Compliance Guardian Online Auditor interf
72. _v Page 4 of 18 gt Figure 5 Risk report page To define the number of the high priority files medium priority files and low priority files enter the desired number in the corresponding High Priority and Medium Priority text boxes above the table The rest of the files will be designated as Low Priority files The files in the downloaded report will be grouped according to the specified numbers e Files with higher risk levels require more attention and usually need to be dealt with immediately e Files with lower risk levels are relatively less threatening to the community and can be dealt with after you have fixed the compliance issues in the files of higher priority The three different kinds of risk priority files are marked with three different colors The colors will be displayed accordingly for the files with the corresponding risk priority designed for a direct and clear view of all the failed files Compliance Guardian Online User Guide The following information is displayed on this page e File Location The full URL of the specified file If you select the URL in this column you will be redirected to the specified file e Test Suite The test suite which is used by the corresponding file e Raw The risk levels calculated by the Raw type risk formula are displayed in this column The Raw type risk formula is r1 n e Stepped The risk levels calculated by the Stepped type risk formula are displayed in t
73. a risk formula that will be used to calculate the risk scores of a file The default value is Raw e Specify the range of risk levels Specify the risk level range by specify two values The files whose risk scores are lower than the value you specified in the left field are considered with the low risk priority The files whose risk scores are greater than the value you specified in the right field are considered with the high priority The files whose risk scores are between the two specified values are considered with the medium priority The default values are 5 and 10 Select OK to save the changes Selecting Scope to Generate Action Report The SharePoint Online site collections will be loaded on the left pane of the Action Report interface To select scope for generating the action report complete the following steps Compliance Guardian Online User Guide 1 Select My Registered Sites the site collections that have performed the corresponding Classification Scanner jobs will be loaded Select the desired nodes the corresponding action report of the files related to the selected nodes will be generated 2 You can select a time range the file affected by actions in the specified time range will be displayed in the action report Select the down arrow under the Time Range field and then configure the range Select OK to save the settings or select Cancel without saving any changes 3 Select Show Report The action repo
74. ace you will see all of the activities and the related information including the users of the activities the groups to which the users belong the time of the activities the modules in which the activities are performed and the statuses of the activities Note The users in the Standard User Group can only view their own activities in Compliance Guardian Online while the users in the Power Administrator Group can view all of the other users activities For more information on the Power Administrator Group and Standard User Group refer to Power Administrator Group and Standard User Group You can search the information displayed by designating the keyword The keyword must be contained in the User Group Module Object or Event column value Above the auditor data viewing pane select on the search button and the Enter keyword text box appears Then enter the keyword and select the search button to search for the information you want to display Exporting Auditor Data Report The auditor data displayed in Compliance Guardian Online Auditor can be easily exported to a datasheet for further review Select Export to Datasheet on the upper right corner of the Compliance Guardian Online Auditor interface save the report to your desired location and then review it in the datasheet Auditor Settings If you want to view and store all the activities that users perform in Compliance Guardian Online configure the auditor settings to yo
75. an time If No is defined the scan will only stop when all instances are found FindText This FindText section is optional The section contains the following attributes e FindText The section contains the following attributes o Truelf Define the condition when the check result is True If Found is defined when finding an instance the check result of this check will be True If NotFound is defined when finding an instance the check result of this check will be False o SearchAIl Define whether or not to check the comments and scripts o ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is defined then every location of the instance found will be recorded in the Compliance Guardian Online Compliance Guardian Online User Guide is database If No defined the check continues but the locations of the instances found will not be recorded in the database o ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note If the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed o CaseSensitive Define if the text being tested for must match the case exactly o CompareType Define MustContain or MustEqual for this attribute e Dictionary The section contains the following attribu
76. anager The following table provides a list of hot keys for the Test Suite Manager page functionalities Functionality Name and Hot Key Upload Y Download W View M Edit K Save Q Save As U Cancel W Close W Edit K Save Q Save As U Cancel W XML M Format Text G Format Delete N Check Manager Functionality Name and Hot Key Upload Y Download W View M Edit K Save Q Save As U 110 Compliance Guardian Online User Guide Functionality Name and Hot Key Cancel W Close Edit K Save Save As Cancel XML Format EE c oz e Text Format Delete N Filter Policy The following table provides a list of hot keys for the Filter Policy page functionalities Functionality Name and Hot Key Create G Save Q Cancel W View M Edit K Save Q Save As U Cancel W Close W Edit K Save Q Save As U Cancel W Delete N Action Policy The following table provides a list of hot keys for the Action Policy page functionalities Functionality Name and Hot Key Create G Save Q Cancel W View M Edit K Save Q SaveAs U Cancel W Close W Edit K Save Q Save As U Cancel W Delete N Compliance Guardian Online User Guide User Agent Profile The following table provides a list of hot keys for th
77. anaging User Agent Profiles In the User Agent Profile interface you will see a list of previously configured user agent profiles You may perform any of the following actions on a selected user agent profile Create Select Create to create a new user agent profile Refer to the Creating and Editing User Agent Profiles section for the details View Select View to see the details of the selected user agent profile Here you can also select Edit to make changes to the profile s settings You will be brought to the Edit page where you can change the settings for this profile After editing the settings select Save to save the changes select Save As to save the profile as another one At any time select Cancel to return to the User Agent Profile interface without saving any of your changes Edit Select Edit to make changes to the selected profile s settings You will be brought to the Edit page where you can change the settings for this profile Select Save to save the scan To save a changed user agent profile as a new one select Save As At any time select Cancel to return to the User Agent Profile without saving any of your changes Delete Select Delete to delete the selected profiles A warning message will appear to confirm the deletion Select OK to delete the selected plan or select Cancel to return to User Agent Profile without deleting the selected user agent profiles Creating and Editing User Agent Profiles To crea
78. any of your changes e Edit Select Edit to make changes to the selected scan s settings You will be brought to the Edit page where you can change the settings for this scan Select the down arrow next to Save A drop down list appears Select Save in the drop down list to save the changes to save a changed scan as a new one select Save As select Save and Scan Now in the drop down list to save the scan and run immediately At any time select Cancel to return to the Compliance Scanner without saving any of your changes e Delete Select Delete to delete the selected scans A warning message will appear to confirm the deletion Select OK to delete the selected plan or select Cancel to return to Compliance Scanner interface without deleting the selected scans Compliance Guardian Online User Guide e Scan Run the selected scan immediately Creating Scans Refer to the following section for creating a scan Creating Scans to Scan Website To create a new scan for scanning websites select Create and then select For Website in the drop down list In the Create Scan interface configure the following settings e Start From Enter a URL Compliance Guardian Online scans the objects from this URL Optionally you can select to use the Compliance Guardian Online Transaction Capture tool to save a transaction file and select the Use Compliance Guardian Online Transaction Capture Export the following transaction file for t
79. ardian Online Test Suite Manager Compliance Guardian Online User Guide Editing Test Suite To edit a test suite select the test suite and then select Edit A drop down list appears You can select to edit the test suite s basic settings or test suite s attributes Note If you have a trial license you can only edit the following built in test suites Section 508 WCAG 2 0 Site Quality Report Privacy Basics Classification example and Redact Disallowed Words with Asterisk You cannot edit the other built in test suites if you have an enterprise license you can edit all of the test suites Editing Basic Settings Select Edit Basic Settings in the drop down list The Edit Basic Settings interface appears Configure the following settings e Name Edit the test suite name e Description Edit the test suite description Note You cannot edit a built in test suite s name and description in the Edit Basic Settings interface e Check Selection Select the checks that can be contained in this test suites by selecting or deselecting the checkboxes before the checks Select View beside a check to view the detailed information on the check If you have purchased the corresponding test suite group in your license you can see Edit beside the check Select Edit to go to the Edit Check interface For more information on editing checks refer to Editing Checks Select Save to save the changes Select Save As to save the test su
80. be able to access Action Report in Classification Reports Multiple groups can be specified here choose Select All to select all of the listed groups Schedule Configure the scan schedule by selecting the Enable scan schedule checkbox Compliance Guardian Online User Guide E mail Notification Choose the notification profile for receiving the job information Open the drop down menu and select a notification profile you previously created or select New Notification Profile to create a new one For information on creating a notification profile refer to Creating and Editing User Notification Profile for details Select Refresh to refresh the information in the drop down menu 4 Select Save to save the configurations and return to the Spider Profile interface If you edit a spider profile select Save As to save the profile At any time select Cancel to return to the Spider Profile interface without saving any changes Test Suite Manager Test Suite Manager allows you to manage test suites To access Test Suite Manager settings in the Settings interface select Test Suite Manager under the Application Profiles heading Managing Test Suites In the Test Suite Manager interface you will see a list of test suites You can perform the following actions on the test suites Upload Select Upload A pop up window appears Select the desired test suite The uploaded test suite will display in the test suite list in the Test Su
81. box for scanning websites Then enter the domains you want to scan specifying three domains at most Use a semicolon to separate each domain You can only scan a maximum of three domains during the free trial period of 14 days Add any Additional Comment as necessary 3 Select Submit or select Back to edit any fields on the Register Information page 4 Onthe Confirmation page review the registered information and select OK Compliance Guardian Online User Guide Resetting your Compliance Guardian Online Password If you forget your Compliance Guardian Online password and want to reset a new password complete the following steps 1 2 Navigate to the Compliance Guardian Online Sign In page Select the Forgot your password link under Sign In to enter the Forgot Password page Enter the following information on the page e Login ID Enter the e mail address you used to register with Compliance Guardian Online e Verification Enter the verification characters Select Refresh to refresh the verification graphic if no image is displayed Select Submit to set a new password After submitting a verification e mail is sent to the e mail you specified Retrieve the e mail message and select the supplied link to set a new password After selecting the link you will be redirected to the Forgot Password page Enter the following information on the Forgot Password page e New password Enter a new password that you wan
82. bute will be Fail and the value cannot be changed e CaseSensitive Define if the text being tested for must match the case exactly e MustRepeat Define the amount of times a word or phrase must be found before considering the condition to be True e CompareType Define MustContain or MustEqual for this attribute ComplexFindText This test type will be represented by the Element lt ComplexFindText gt For example lt ComplexFindText gt Primary CaseSensitive Yes ListLocStatus Note ResultNA NAResult SearchAll Yes ListLoc Yes TrueIf Found Primary Target Primary Secondary CaseSensitive Yes ListLocStatus Note SearchAll2 Yes ListLoc Yes TrueIf Found lt ComplexFindText gt Figure 22 ComplexFindText check Primary Configure the following attributes in this section e Truelf Define the condition when the check result is True If Found is specified when finding an instance the check result of this check will be True If NotFound is specified when finding an instance the check result of this check will be False e SearchAll Define whether or not to check the comments and scripts e ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is specified every location of the instance found will be recorded in the Compliance Guardian Online database If No is specified the check continues but the locations of the in
83. cation pane The scan s related test suites are displayed in the right pane LR Compliance Guardian Online User Guide A teatime a COMPLANCE Online Home Compliance Scanner Reports v Settings Job Monitor GUARDIAN Compliance Reports gt Export All Requests to HTML Export Report Settings Profile Manager eA 3Expot X Cancel sponlinei v Scanned Files Location The corresponding rules for the selected scan v FS My Registered Sites v Japan PIPA Personal Information Protection Act of Japan Ba https avepointO9 public sharepoint com Accessibility Validation for PDF Files 508 and WCAG A jility Validation for PDF Files 508 and WCAG 3 7 Web Documents Privacy CTS Privacy verification test suite Yj Section 508 US Se 1 508 v Data Protection Directives EU Thi ion of rules validates the compliance against the Data Protection Directive EU F ITAR International Traffic in Arms R ns ITAR Platform for Performance P3P Validation Platform for Perforr 4 Data Protection Act 1998 UK This rule ction Act 1998 UK Loose Data Loss Prevention Rules 4 ted p 4 Site Quality Report The SiteQuality test suite is developed to ensure that your content is usable findable and that it complies with well known brand quality gt Advanced Settings Figure 16 Export All Requests to HTML interface exporting reports on SharePoint Online sites Select the node in the
84. cified permissions to the files or items whose Quarantine Method is In place quarantine Note If the group does not exist in SharePoint Online the new group will be created If the group already exist in SharePoint Online the group permissions will not be changed although you specify permissions here Out of place quarantine The files will be quarantined to the Azure storage Compliance Guardian Online User Guide Permanently Delete The Newsfeed and the replies of the Newsfeed filtered based on the Conditions setting will be permanently deleted Quarantine Files Items The files or items filtered based on the Conditions setting will be quarantined After you select Configure after the Quarantine Files Items action in the Create Action Policy or Edit Action Policy interface configure the Quarantine Method settings in the Configure Quarantine Files Items field e In place quarantine The files or items will be quarantined but they are still in SharePoint Online The users in the groups selected in the Specify a SharePoint group that has permission to view or manage the quarantined data in SharePoint Online field can view or manage these quarantined files or items o Specify a SharePoint group that has the permissions to view or manage the quarantined data in SharePoint Enter a group name and then specify permissions for the group The users in the group will have the specified permissions to the files or items whose Quaranti
85. cope LEN Compliance Guardian Online User Guide File Type Report Groups the files analyzed by the scan engine according to their file type and display the scan results according to the grouped file types PDF Exception Report For the PDF files generated using the Adobe Acrobat software if Compliance Guardian Online finds out that those PDF files include unstructured textual content during the analyzing process the corresponding PDF files will be recorded in the PDF Exception Report Note Unstructured textual content is content that cannot be recognized by the scan engine For example if someone created a PDF from an image file instead of a MS Word file the scan engine may not be able to scan and recognize any of the text in the PDF file Therefore that PDF file would show up in the PDF Exception Report Link Validation Report Groups the files that contain links and bookmarks that have been tested The report is used to view the validity of the file s links or bookmarks Page Title Report The report is used to check the uniqueness of the webpage title check the lt title gt node in the source code of the file The files that do not have unique titles will be displayed in this report Compliance Guardian Online User Guide Types of Compliance Reports You can access each of the following compliance report types For more information about each of these reports refer to the following sections e Scan Resul
86. cription DoRunTDF RiskLevel 3 RunCheck True tcfID 508_html_1_qaqa gt xDoRunTDF RiskLevel 3 RunCheckz True tcfID 508_html_2_qaqa gt DoRunTDF RiskLevel 3 RunCheckz True tcfID2 508 html 3 qaqa lt RunAsTestGroup gt RunAsTestGroup DatabaseField TDFResult6 MainTdfID 508 html B qaqa lt Name gt Section 508 1194 22 b lt Name gt lt PolicyURL gt http www access board gov sec508 guide 1194 22 htm b lt PolicyURL gt Description Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation This Check can be customized lt Description gt DoRunTDF RiskLevel 3 RunCheckz True tcfID2 508 html 4 qaqa xDoRunTDF RiskLevel 3 RunCheck True tcfID 508_html_5_qaqa gt DoRunTDF RiskLevel 3 RunCheckz True tcfID 508_html_6_qaqa gt lt RunAsTestGroup gt DoRunTDF DatabaseField TDFResult21 RiskLevel 3 RunCheck True tdfID 508_html_8C gt lt RunAsTestGroup DatebaseField TDFResult7 MzinTcfID 508_html_D_qaqa gt lt Name gt Section 508 1194 22 d lt Name gt lt PolicyURL gt http www access board gov sec508 guide 1194 22 htm d lt PolicyURL gt lt Description gt Documents shall be organized so they are readable without requiring an associated style sheet This Check can be customized Description DoRunTDF RiskLevel 3 RunCheck True tcfID 508_html_8_qaqa gt DoRunTDF RiskLevel 3 RunCheck True tcfID 508_html_9_qaqa gt
87. crypt action configure the options in the Decrypt interface e Ignore this file until the file or rules change Select this checkbox The file or item will not be scanned until the action policy or test suite is changed or until the file or item is changed e Change classification result If you have selected the Ignore this file until the file or rules changed checkbox this checkbox is enabled Select to change the classification result by selecting the Change classification result checkbox A table listing all the tags that have been added to the file or item appears You can change the tags based on your own requirement The file or item will also have the default risk values of the changed tag Decrypting the SharePoint Files or Items Affected by the Encrypt and Quarantine Action Quarantine Method is In Place Quarantine After you select a SharePoint file or item that is affected by the Encrypt and Quarantine action and the Quarantine Method is In place quarantine configure the following settings in the Decrypt interface e Options Configure the options Compliance Guardian Online User Guide o Ignore this file until the file or rules change Select this checkbox The file or item will not be scanned until the action policy or test suite is changed or until the file or item is changed o Change classification result If you have selected the Ignore this file until the file or rules change checkbox this chec
88. cted column according to the ascending descending order 4 Filter the column id Filter the column Unlike Search you can filter whichever item you want rather than search based on a keyword Hover over the column and then select the filter the column button bd then check the checkbox next to the item name to have that item shown in the list 5 Search Filter the items and display them by the keyword you designate At the top right corner of the viewing pane enter the keyword for the items you want to display in the text box that appears after selecting the search button 5 Compliance Guardian Online User Guide 6 To change the number of items displayed per page select the desired number from 10 default value 15 20 30 in the Show rows drop down menu at the lower right corner 7 Togo to the specified page enter the page number in the Page of text box at the lower right corner and press Enter 8 Togo to the next page select the gt button at the lower right corner To return to the previous page select the lt button at the lower right corner Compliance Guardian Online User Guide Settings The Settings page is where you customize configurations that affect Compliance Guardian Online as a whole and configure settings that may be only relevant to certain features Log into Compliance Guardian Online Select Settings to launch its interface If you are already in the software select Settings on the
89. ction Configure the following attributes under this element e RedactMetadata Select True or False for the attribute You can select True to scan metadata Compliance Guardian Online User Guide D e RedactType Select a value for this attribute Delete or Replace If Delete is specified the found instance will be deleted directly during the scan if Replace is specified you must specify a value and configure the related attributes refer to Replace The found instance will be replaced with the value you specified FindText This element has the following attributes e SearchAll Define whether or not to check the comments and scripts e ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is specified every location of the instance found will be recorded in the Compliance Guardian Online database If No is specified the check continues but the locations of the instances found will not be recorded in the database e ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note If the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed CaseSensitive Define if the text being tested for must match the case exactly CompareType Define MustContain or MustEqual for this attribute Dict
90. d in the View Job Details interface e Stop Stop the selected running jobs e Delete Select Delete to delete the job information of the selected jobs 107 Compliance Guardian Online User Guide Appendix A Accessing Hot Key Mode In order to work faster and improve your productivity Compliance Guardian Online supports hot key mode for you to perform corresponding actions quickly using your keyboard To access hot key mode in the Compliance Guardian Online interface press Alt on your keyboard For different browsers the methods for performing the Compliance Guardian Online functions using hot key are different Refer to the following table for details Browsers Methods Using Hot Key Internet Explorer Alt Hot Key and then press Enter Firefox Alt Shift Hot Key Chrome Alt Hot Key Safari Alt Hot Key The following table provides a list of hot keys for the top level in Compliance Guardian Online Operation Interface Hot Key Compliance Guardian Online Home Page Scanner Reports Settings Job Monitor User r mvlo Compliance Scanner Page The following table provides a list of hot keys for the functionalities of the Compliance Scanner page Functionality Name and Hot Key Create G Save N Scan Now G Reset K Cancel W View M Scan Now Q Edit K Save Q Cancel W Close W Ed
91. d in the result You can view the logical relationship of the filter rules in the Basic Filter Condition area For example if the logical relationship is 1 And 2 Or 3 in the Basic Filter Condition area the contents that meet both the filter rule 1 and filter rule 2 or meet the filter rule 3 will be filtered out To add more filters repeat the previous step Select Remove to delete a rule that is no longer needed 4 Select Save to save the configurations and return to the Filter Policy interface If you edit a filter policy select Save As to save the filter policy to another one At any time select Cancel to return to the Filter Policy interface without saving any changes Creating and Editing Filter Policies for Scanning SharePoint Online Sites To create a new filter profile for scanning SharePoint Online sites in Compliance Scanner and Classification Scanner complete the following steps 1 Select Create on the Filter Policy page 2 Select For SharePoint Online in the drop down list To modify a previously configured filter policy select the filter policy and then select Edit The Create Filter Policy or Edit Filter Policy interface appears 3 Configure the following settings e Name Enter a name for the filter policy e Description Enter a description for the filter policy optional e Share Mode Select the share mode If Public is selected all users can see the filter policy you created If Private is selected o
92. d test suite its status will be considered as failed The file is therefore a failed file and the status will indicate Failed If a file has been modified or deleted after it was scanned after you view its Error Highlight Report a message will appear in the Error Highlight Report to warn you that the result of this report is not correct You can search the files displayed by designating keywords The keyword must be contained in a column value At the top of the Failed Files viewing pane select the search 41 button and then enter the keyword for the files you want to display LEN Compliance Guardian Online User Guide Risk Report To view the risk levels of each failed file select Risk Report on the navigation bar to open the Risk Report page eA 2 sonw Online Home Scanner v Reports v Settings Job Monitor Compliance Reports gt Risk Export to Datasheet test2 v High Priority Top 5 A Medium Priority Middle 5 W Low Priority Files not determined to be Medium or High Apply File Location Test Suite Raw T Stepped Weighted 6 Section 508 Q 588 is 18 WCAG 2 0 9 573 oo eo Section 508 387 06 06 WCAG 2 0 384 00 o0 http open 163 com f topnav Section 508 O 339 o6 06 hi en 163 com f topnav WCAG 2 0 A 333 Ao Ao h 63 com Section 508 A 240 A 24 A 24 hti hi 163 com WCAG 2 0 A 219 A0 40 http tech 163 com Section 508 A 186 A 18 A 18 http tech 163 com WCAG 2 0 A 11 o Ao Show rows 10
93. ded results will be displayed in this field o URL The webpage URLs that have been recorded o Method The method that HTTP defines eis Compliance Guardian Online User Guide o Scan Select the checkboxes under this column The corresponding URL will be signed After you save the related transaction file for Compliance Scanner only the URLs that are signed here can be used as the Start URLs to be scanned o Corresponding Rules The corresponding rules are only available when you sign in the tool Select the URL and select the drop down list of this column Then select the test suites or checks used for scanning the URL Note If you select the rules for a URL in the tool you must select test suites or checks for all of the URL in the tool used for Compliance Scanner If you select rules in the tool the test suites in the scan policy of Compliance Scanner will not be used for scanning URLs in the generated transaction file o Action You can edit the properties of the URL Select Edit Properties in the column the Edit Properties Field appears on the bottom of the screen Request Headers Select the tab you can edit the request header Double click the key or the value to edit them to your desired ones Request Body Select the tab you can edit the request body in the text field Query String Parameters Select the tab you can edit the query string parameters Double click the key or the value to edit them to
94. der in the same site Select the radio button and then enter the path of the library or folder you want to move the files to Select Save to save the location settings After you configure the location you can configure the Advanced settings to define whether or not to move the files that failed to be moved Select the Advanced Settings link after Move to the Allowed Location the Advanced Settings field appears Select the If the files fail to move they will be quarantined checkbox if you want to deal with the files that failed to be moved With this option enabled the files will be quarantined The following conditions will lead to the failure There is no content type that matches the source file s content type in the target library The matched content type of the target library where the allowed location is does not contain all of the source file s columns There is a file in the destination library or folder whose name is same as the file that will be moved Other unknown system issues If the If the files fail to move they will be quarantined checkbox is selected configure the following Quarantine Method In place quarantine The files will be quarantined but they are still in SharePoint Online O Specify a SharePoint group that has the permission to view or manage the quarantined data in SharePoint Enter a group name and then specify permissions for the group The users in the group will have the spe
95. der the Text Format tab the check is displayed in the text format You can edit add or delete any of the attributes of the check For details about the attributes about the check refer to Checks Select Save to save the changes Select Save As to save the check as another one At any time select Cancel to return to the Check Manager interface without any changes If the edited check is used by some test suites after you select Save a pop up window appears to display the test suites that are using the test suite Select OK in the window to confirm the edit or select Cancel in the window to cancel editing the check Filter Policy Filter Policy allows you to set up filter rules so you can control what objects and data appear so that you can target content more precisely By setting up and saving filter policies you can apply the same filter policies in a spider profile for scanning webpages and SharePoint Online sites To access Filter Policy for Compliance Guardian Online in the Settings interface select Filter Policy under the Application Profiles heading Managing Filter Policies In the Filter Policy interface you will see a list of previously configured filter policies You may perform any of the following actions on a selected filter policy e Create Select Create to create a new filter policy Refer to the Creating and Editing Filter Policies section for the details e View Select View to see the details of the selected fil
96. document or stream This number is optional where the integer 1 means ignore the value allowing to use the third value If the value is 1 then the factor will be 1 Allowed values are 1 and 1 to 10 o RiskLevel r3 The Item risk in relation to other checks This Item is optional If this number is missing then it is assumed that its value is 1 Allowed values are 1 10 Compliance Guardian Online User Guide zd Appendix D Supported File Types Condition File Type Supported for Scanning DOC DOCX XLS XLSX PPT PPTX PDF ASP ASPX HTM HTML TXT XML ZIP JSP PHP DOCM DOTX DOTM XLSM XLTM XLAM XLTX XLSB XLT XLA PPTM POTX POTM PPSX PPSM POT PPS Note PDFs with unstructured textual content are not supported to be scanned in Compliance Guardian Online 168 Compliance Guardian Online User Guide Notices and Copyright Information Notice The materials contained in this publication are owned or provided by AvePoint Inc and are the property of AvePoint or its licensors and are protected by copyright trademark and other intellectual property laws No trademark or copyright notice in this publication may be removed or altered in any way Copyright Copyright 2013 2015 AvePoint Inc All rights reserved All materials contained in this p
97. e o The file is scanned but the NoRisk option was selected when configuring the test suite i e The test suite s NoRisk attribute value is True o The file was selected based on action rather than content In this case the file was not scanned so it does not have a risk score Reports The Reports section displays the report of the files taken a particular action Select the action tab the result report of the files taken this action will be displayed A pie chart is displayed at the lower left corner of the field displaying the risk information of the files that taken the particular action Hover over a sector in the pie chart you can also view the file and risk level information Select View All to view the information on all of the files affected by the particular action Then you can view the File Name Classification Time Risk Level and Details Select the details E button the detailed information of the corresponding file is displayed in the window e File Name The name of the corresponding file e Original Location The full URL of the specified file Selecting the URL in this area will direct you to the specified file e Action Information The information of the actions taken to the file as well as the risk level the status of taking actions and the time of taking actions e Tagging Information The tag information including the tag name tag value the status of adding the tag and the position of the tag e
98. e No Name tr MustExist False gt lt ElementRepeat Alert Yes gt 25 lt ElementRepeat gt lt ChildElement gt lt Element gt lt Tdf gt Figure 20 Check example Types of Checks Based on the different kinds of checks you can run there are the following types of checks FindText and ComplexFindText RegEX and ComplexRegEX Simple Element Validation Find File Web Beacon SSL Validation Cookie Validation Dictionary Check Enhanced Element and Match Element Validation FileProperty and LinkValidation The following lists identify the common attributes of each check Compliance Guardian Online User Guide ce Tdf ReportText TdfID The ID of the check This cannot be changed in Compliance Guardian Online Check Manager Version The version of the check Name The name of the check This cannot be changed in Compliance Guardian Online Check Manager PolicyURL The link used to provide additional information about this check including any official rules or articles of law that specify how the check will test files True result Define the returning status for this check when the checking result is True The checking logic determines whether a check result is False or True Message Define the message for this check when the checking result is True False result Define the returning status for this check when the checking result is False The checking logic determines whether a check res
99. e check continues but the locations of the instances found will not be recorded in the database ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note If the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed CaseSensitive Define if the text being tested for must match the case exactly MustRepeat Define the amount of times a word or phrase must be found before considering the condition to be True CompareType Define MustContain or MustEqual for this attribute MaxDistanceToPrimary Specify the number of the characters The scan engine extracts text as the scanning contents In the contents if the characters between a primary check instance instance found in the primary check and the secondary check instance instance found in the secondary check are less than the number specified here the secondary check is Found This test type will be represented by the Element lt RegEx gt For example lt RegEx isFindText Yes CaseSensitive Yes MustRepoeat 1 ListLocStatus Fail SearchAll Yes Listloc Yes Truelf NotFound gt lt CDATA d 4 d 5 gt lt Filter gt Text CaseSensitive No Separator gt 2147483647 lt Text gt Text CaseSensitive No gt 2147483647 lt Text gt lt Regex CaseSensitive No gt lt C
100. e you can invite 10 users in total If you are using the official version of Compliance Guardian Online the number of users you can invite is unlimited e Select Groups Select the groups to which the invited users will be added e Send Message Specify the message in the invitation e mail 3 Select Send to send the invitation e mail or select Cancel to return to the User Management interface without saving any changes The invited user will receive an invitation e mail If you are the invited user complete the following steps to activate your account 1 Select the activation URL in the e mail to activate the account for using Compliance Guardian Online The Activate Account interface appears 2 Configure the following settings e First Name Enter your first name e Last Name Enter your last name e Password Enter your password used to log into Compliance Guardian Online e Re enter Password Re enter your password 3 Select Activate to activate your account You can now use Compliance Guardian Online If an invited users does not activate their account you can select the user in the User Management interface and then select Re send Invitation to send the invitation e mail to the user again Note The invited user must use the activation URL to activate the account within 7 days or the activation URL will expire Viewing Details about a User Select a user or select the checkbox before the user and select V
101. e Restore Type the Web part can be restored normally along with the file or item o If the file s Web part is saved together with the file or item saved in the same tables in SharePoint database and if you select Out of place restore as the Restore Type the Web part may be affected after the restore e Permissions The restored file or item will inherit its parent s permissions e Rating The restored file or item s rating will no longer exist after it is restored e Versions The file or item s versions will not be kept after the file or item is restored to SharePoint Only the version count can be kept Deleting Quarantined Files Select the quarantined files that you want to delete and select Delete above the table displaying the quarantined files The selected files will be permanently deleted Exporting Files Select Export to Datasheet above the table displaying quarantined files to export the general information of all of the quarantined files Managing Encrypted Files Select the Encryption tab to manage the encrypted files Any encrypted or encrypted and quarantined file will display in this interface Filtering Files You can decide which files are displayed in the interface under the Encryption tab by configuring the filter conditions Select Filter above the table listing encrypted files a window appears Configure the filter conditions in the window e Time Range Select the time range e Site Collect
102. e Transaction Capture in the Compliance Scanner Create a Scan or Compliance Scanner Edit Scan interface 2 Save the TransactionCapture_ Version zip file 3 Unzip the TransactionCapture_ Version zip file Then find TransactionCapture exe in the folder 4 Right click TransactionCapture exe and then select Run as administrator to open the tool Compliance Guardian Online Transaction Capture sc L8 about blank Q Help SWwOnie Transaction Tool Welcome to Compliance Guardian Online Transaction Tool This tool can generate transaction files that can be scanned in Compliance Guardian Online Use your Compliance Guardian Online account to sign in and get started Hide Q Record St Pla Reset Save Delete 4 Import amp Sign In URL Method Scan Corresponding Rules Action There is no content to show Compliance Guardian Online User Guide a Figure 19 Compliance Guardian Online Transaction Capture interface Signing in the Tool If you use your Compliance Guardian Online account to sign in the tool you can select the desired test suites or checks to scan each URL respectively instead of selecting test suites in Compliance Scanner as the rules to scan all of the URLs in the transaction file Complete the following steps to sign in the tool 1 Select Sign In in the tool interface The Sign In window appears 2 Enter your login ID and password the account used to sign in Compliance Guardian Online 3 Se
103. e User Agent Profile page functionalities Functionality Name and Hot Key Create G Save Q Cancel W View M Edit K Save Q Save As U Cancel W Close W Edit K Save Q Save As U Cancel W Delete N Authentication Profile The following table provides a list of hot keys for the Authentication Profile page functionalities Functionality Name and Hot Key Create G Save Q Cancel W View M Edit K Save Q Save As U Cancel W Close W Edit K Save Q Save As U Cancel W Delete N User Notification Profile The following table provides a list of hot keys for the User Notification Profile page functionalities Functionality Name and Hot Key Create G Save Q Cancel W View M Edit K Save Q Save As U Cancel W Close W 112 Compliance Guardian Online User Guide Functionality Name and Hot Key Edit K Save Q Save As U Cancel W Delete Alert Profile The following table provides a list of hot keys for the Alert Profile page functionalities Functionality Name and Hot Key Create G Save Q Cancel W View M Edit K Save Q Save As U Cancel W Close W Edit K Save Q Save As U Cancel W Delete N Security Profile Functionality Name and Hot Key Create G Save Q Cancel
104. e ccaziihe entoccee codec satecdensbaccads sadecdee rale dera Md ecoKa raza a audor owe ral Ru Va sd Ee 109 Spider Profile e i E tr a ORIS tvi iueTRx ttn a a teed ex dE REINES ise x TIS 110 Test Suite Man gper UM Rm 110 GheECK Manag OP REDI S m m 110 Filter Policy siet rette ORE OU Mni MOI eui EE 111 ACTION POMC e m 111 Us r Agent Profile eo erit Com ert uve rt epe XR ere teen erigere ee ptum eere tede va see ES eun 112 Authentication Profile ettet eterni eee ae ren riri EE rte xc e Renee ciet eras 112 USEF Notification PFrofilg s iu cis icut cot irte peor trt venere e det ete cae apad tea oec tee eut erae ve cae EE eR Ta reda 112 Alert Protile tfe 113 Security Profile sinisi etnoso EE EE dE eE eE ea Ea Ee Eai 113 E mail Template E E AA N EAT A ETEN EA tete ette AEE E E tete 114 Me eget 114 Appendix B Using Transaction Capture cccccccccccsssssssssecececessesesseseeeeecsscesesaeseeeescesseseaaeaeeeeeessseseaaeaeeeesens 115 Getting Started to Use the Tool eterne erento etico ee cena n eared HER usn RU ER Pe ERR RNC ERE EO Es 115 Signing AMS TOON e p M m 116 Using the TOOL oerte tte t taedet uv PM ME 116 Hot AM 118 Appendix C Test Suites and CH CKS ccccssccccccessssesseseceeecsseesea
105. e changed in the Compliance Guardian Online Auditor interface according to the action types you selected in the Audit Action field However related information about the actions performed after you applied the auditor settings will be displayed according to the action type you selected in the Audit Action field Account Manager Account Manager allows you to view and manage users and configure user groups with custom permissions for Compliance Guardian Online This module allows you to give specific people or groups of people your desired level of access to Compliance Guardian Online In Account Manager you can give specified permissions to Compliance Guardian Online users to limit which Compliance Guardian Online module a user is able to access A user can belong to multiple groups Group Management Group Management allows you to manage groups To access Group Management for Compliance Guardian Online in the Settings interface select Group Management under the Account Manager heading Compliance Guardian Online User Guide Power Administrator Group and Standard User Group The Power Administrator Group users have Full Control permissions to use Compliance Guardian Online It cannot be deleted or removed from the Power Administrator Group The registered user can add users to the group The Standard User Group is another group in Compliance Guardian Online It also cannot be deleted The registered user must first edit this group to
106. e or Edit Authentication Profile interface appears Compliance Guardian Online User Guide 3 Configure the following settings Name Enter a name for the authentication profile Description Enter a description for the authentication profile optional Share Mode Select the share mode If Public is selected all users can see the authentication profile you created if Private is selected only you can see the authentication profile Office 365 Account Configure the authentication settings o Username Enter the username that is used to connect to the Office 365 admin center o Password Enter the password that is used to connect to the Office 365 admin center o SharePoint Admin Center URL The URL of the SharePoint admin center site 4 Select Save to save the configurations and return to the Authentication Profile interface If you edit an authentication profile select Save As to save the profile to another one At any time select Cancel to return to the Authentication Profile interface without saving any changes User Notification Profile Compliance Guardian Online offers e mail reports or notifications to provide you with information about a scan To access the User Notification Profile for Compliance Guardian Online navigate to the Settings interface and then select User Notification Profile under the Application Profiles heading Managing User Notification Profile In the User Notification Profile
107. e sites using the defined rule The corresponding compliance reports will be generated for the user to review Getting Started Refer to the sections below for important information on getting started with Compliance Scanner Launching Compliance Scanner To launch Compliance Scanner complete the following steps 1 Log into Compliance Guardian Online 2 Select Compliance Scanner to launch its interface 3 If you are already in the software select Scanner on the top of the interface and then select Compliance Scanner from in the drop down list Managing Scans In the Compliance Scanner interface you will see a list of scans You may perform any of the following actions on a selected scan e Create Select Create to create a new scan Refer to the Creating Scans section for the details e View Select View to see the details of the selected scan In the View Scan interface select Scan Now to scan immediately Here you can also select Edit to make changes to the scan s settings You will be brought to the Edit page where you can change the settings for this scan After editing the settings select the down arrow v after Save a drop down list appears Select Save in the drop down list to save the changes to save a changed scan as a new one select Save As select Save and Scan Now in the drop down list to save the scan and run immediately At any time select Cancel to return to the Compliance Scanner interface without saving
108. e to the Settings interface and then select Alert Profile under the Application Profiles heading Managing Alert Profiles In the Alert Profile interface you will see a list of alert profiles You may perform any of the following actions on a selected alert profile e Create Select Create to create a new alert profile Refer to Creating and Editing Alert Profiles e View Select View to see the details of the selected alert profile Here you can also select Edit to make changes to the profile s settings You will be brought to the Edit page where you can change the settings for this profile After editing the settings select Save Compliance Guardian Online User Guide to save the changes select Save As to save the profile as another one or select Cancel to return to the Alert Profile interface without saving any of your changes e Edit Select Edit to make changes to the selected profile s settings You will be brought to the Edit page where you can change the settings for this profile Select Save to save the profile To save a changed alert profile as a new one select Save As At any time select Cancel to return to the Alert Profile without saving any of your changes e Delete Select Delete to delete the selected profiles A warning message will appear to confirm the deletion Select OK to delete the selected profiles or select Cancel to return to Alert Profile without deleting the selected profiles Creating and Editing
109. ePoint Online This method is only used for scanning the SharePoint Online sites If this method is selected then enter the username and password to access the SharePoint Online site o Form Based Authentication This method is used for scanning the website that can be logged in after filling in the form and submitting the filled information You are required to enter the following information after selecting Form Based Authentication Login URL Enter the form URL Username Class or ID Enter the login username class or ID Username Enter the login username Password Class or ID Enter the login password class or ID Password Enter the login password Login Button Class or ID Enter the login button class or ID 3 Select Save to save the configurations and return to the Authentication Profile interface If you edit an authentication profile select Save As to save the profile to another one At any time select Cancel to return to the Authentication Profile interface without saving any changes Creating and Editing Authentication Profiles for Scanning SharePoint Online Sites To create a new authentication profile for scanning SharePoint Online sites complete the following steps 1 Select Create in the Authentication Profile page 2 Select For SharePoint Online in the drop down list To modify an authentication profile select the authentication profile and then select Edit The Create Authentication Profil
110. eaeceeeceseesesaeseeeeecusseseaaeseceeecesseseaaaeeeeeens 119 loc 119 Types OF ChecKssee cette ec EN EE EET 119 TeSESUItes i oe EE Ret ote REEL cede teet ede A cese ote e eene eco os 156 Compliance Guardian Online User Guide Test Suite for Compliance Reporting cccecssssecececesessecneseceeeceseeseeaaaeceeeessseeaseeeeeeeceseeseaaeaeeeesessees 157 Test Suite for Classification and Tagging ssscccccccscssssssseceseceseesesssaeceeeeseseseaeaeeeescessessaeeeeeeseesses 162 Test Suite for RedactiOn rie eee etico see o se stesse sese al eene ail o EAEE ATAN MARE e ee EAE Tu dRe 166 Appendix D Supported File Types nennen enne nen nn anser neni sn nass s ense nra nsns nnns 168 Notices and Copyright Information ccccsssccccecsssesecneaeceeecessesssaeeeeecscseseeaeeeseessessesaeaeeeeseeseesesaeaeeeesens 169 DEN Compliance Guardian Online User Guide What s New in this Guide e Added information about the U S Government Public Sector version of Compliance Guardian Online Refer to AvePoint Online Services Versions Commercial and U S Government Public Sector e Added information about Data Centers when you Register an Account Compliance Guardian Online User Guide About Compliance Guardian Online Compliance Guardian Online is an online version of Compliance Guardian used to scan websites or SharePoint Online sites for accessib
111. eat Number 4 gt lt Attribute gt lt Attributes gt Ca tional InnerText gt lt ElementContent ContentReq Yes gt lt Length CompareType GreaterThan Chars 0 gt lt Length CompareType LessThan Chars 6 gt lt TextCompare CaseSensitive No Separator CompareType MustContain gt x lt TextCompare gt lt WordsRepeat Number 4 gt lt ElementContent gt lt ChildElement CaseSensitive Yes Name d MustExist true gt lt Filter gt lt Element gt Figure 25 Simple Element Validation check Element The Element section contains the following attributes e Name Define the element name that will be tested e CaseSensitive Define if the element name being tested for must match the case exactly e ResultNA Define the result when the specified element is not found If TrueResult is defined then if the specified element is not found the True result will be returned If FalseResult is selected then if the specified element is not found the False result will be returned If NAResult is selected then if the specified element is not found the status of the tested file will be Not Applicable which will be displayed in the Compliance Guardian Online report In other words you have the option to set the result to Not Applicable if none of the elements are found e Truelf There are two values for this attribute All and One If One is defined the scan will stop when one instance is found
112. ecify the time range and then select OK e Customize Exported Report Configure the report s customized settings O O Header Image Select Browse to select a header image Select Reset to clear your selected image and return to displaying the default image Alt Text for Header Enter the alt text for the header image Footer Image Select Browse to select a footer image Select Reset to clear your selected image and return to displaying the default image Alt Text for Footer Enter the alt text for the footer image Using Profile Manager for Exporting Report to HTML After you finish configuring the export report settings select Export An Export To pop up window appears Enter a profile name and then select OK The Profile Manager tab appears and the profile displays under the Profile Manager tab You can go to the Profile Manager tab by selecting Profile Manager in the Export All Requests to HTML interface Under the Profile Manager tab all of the Export Report to HTML profiles are displayed You may perform any of the following actions on a selected profile Compliance Guardian Online User Guide e View Select View to see the detailed configuration information of the selected profile e Edit Select Edit to edit the detailed configuration information of the selected profile e Delete Select Delete to delete the selected profiles e Run Now Select Run Now to run the profile immediately A
113. eck result is True If Found is defined when finding an instance the check result of this check will be True If NotFound is defined when finding an instance the check result of this check will be False e ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is defined then every location of the instance found rns Compliance Guardian Online User Guide will be recorded in the Compliance Guardian Online database If No is defined the check continues but the locations of the instances found will not be recorded in the database e ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note If the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed e MustRepeat Define the amount of times the value that matches the regular expression must be found before considering the condition to be True e ResultNA If the primary check in this check is not fulfilled the scan status will be the value you selected for the ResultNA attribute e Filter This field is optional The Filter section has the following attributes o Text Configure the following attributes CaseSensitive Define if the element being tested for must match the case exactly Separator Define a separator if multiple values
114. ecked for the specified file When a check is included in the test suite of the scan policy used for Compliance Guardian Online User Guide scanning this file but the specified check is not enabled in the corresponding test suite this status will be displayed Warning The file contains violations o Change Status You can change the file s initial status by selecting the change status 24 button in this column For the detailed information refer to Changing File s Initial Status You can search the files displayed by designating keywords The keyword must be contained in a column value At the top of the Passed Files viewing pane select the search l button and then enter the keyword for the files you want to display in the text box Failed Files Tab When a scanned file disobeys one or several checks in the specified test suite its status will be considered as failed and the file is a failed file The Failed Files tab of the Scan Result page displays the following information e File Location The full URL of the failed file Selecting the URL in this column will redirect you to the specified file e Test Suite The name of the test suite used for scanning this file After selecting the filter button Kl in this column selecting the desired test suites in the drop down menu and selecting OK only the failed files of the selected test suites will be displayed in the table If you select All and select OK the
115. ed authentication profiles Creating and Editing Authentication Profiles Compliance Guardian Online provides two type of authentication profiles which can be used to scan websites and SharePoint Online sites Refer to the following section for details Creating and Editing Authentication Profiles for Scanning Website To create a new authentication profile for scanning website complete the following steps 1 Select Create in the Authentication Profile page Then select For Website in the drop down list To modify a previously configured authentication profile select the authentication profile and Compliance Guardian Online User Guide then select Edit The Create Authentication Profile or Edit Authentication Profile interface appears 2 Configure the following settings e Name Enter a name for the authentication profile e Description Enter a description for the authentication profile optional e Share Mode Select the share mode If Public is selected all users can see the authentication profile you created if Private is selected only you can see the authentication profile e Authentication Method Select one of the following authentication methods o Username and Password If this method is selected then enter the specified username and password to access the website o Certificate If this method is selected upload a certificate and then specify the username and password to access the website o Shar
116. ed for must match the case exactly Value Define one or more values for the test use the separator specified before to separate the values e ChildElement This section is optional o Name Define the name of the child element that will be tested Compliance Guardian Online User Guide 202 144 o CaseSensitive Define whether the element name being tested for must match the case exactly o MustExist Define whether or not the child element must exist If True is selected then the test will fail if there is No child element The following elements with specific attributes are within the optional ChildElement section o ElementRepeat This section is optional Alert Define whether to check for repeating elements Value Define the maximum times the element can repeat before the check is determined False o Attributes This section is optional Name Define the attribute name that will be tested CaseSensitive Define if the attribute name being tested for must match the case exactly AllowNull Define whether the attribute that has no value will be tested MustExist Define whether or not the attribute has to exist If True is selected then the test will fail if the specified attribute does not exist The following elements with specific attributes are within the optional Attributes section o Length This section is optional CompareType Define a compare type fo
117. eeeess 85 Defining the SharePoint Online Site SCOPC cccccccccccessssssseceeececesseseaeseceescessesesaeeeseescesseseeaeeeeeeseesees 85 Config ring Scar Settings rto Poe ER E XR ORE ER ERE EOE eiae piace rever dede n Reed do 86 Editing ScahS sosro 86 Classification REP ONES os AE E obti mt E E beue T 87 Launching Classification R POrts ccssccccccccsssssssseseceeecesseseeaeseeeeeceseesaseeeeeescesseseaseseeeesseseesaaaeaeeeeseeeees 87 vedejeHi eneBlt x mts 87 Selecting Scope to Generate Action REPOFt cccsssscccecesssssssececeeecessesssaeeeecescesseseaaeaeeeesseesesesaeeeeess 87 VIEWING ACTION REPOFTS ccccccccccccecececececececececececeeeseceseeeceseeesesesecesesecesesesececesesesesecesecesecesesesesesesasess 88 Configuring Settings for Action Report esses enne enhn nnne nnne nn nhan nass ss sese tna n nnns 90 Incident Manager ne eerie eon adero EE e REIR RIDERE EE RO SRR RE e EE EAEE ENERO URN Ge aeai 90 Managing Quarantined Files ccccsccccccccessesssseseceeecessesesaeseceeecesseeaaeseceeecesseseuaeseeeescusseauaeseeeeeeesees 91 Managing Encrypted Files ioci erede ede teens poe evene ades ctae aa pase duced a fotu 95 Managing Redacted Files mies xm br neu teen RE E EMPeEE 99 Export Requests ig irit Sade essence beet cde ax eden ca io cea ded ce ir o Fa eo a a cea ded rebas R E 103 ike eI Ce alte eae e er 104 Getting Started eiie tan isdem eec a Aaa todas
118. eighted 0 DefaultRiskValue_Stepped 0 DefaultRiskValue_Raw 0 priority 2 gt vagetable lt TeqValue gt TagValue DefaultRiskValue_Weighted 0 DefaultRiskValue_Stepped 0 DefaultRiskValue_Raw 0 priority 3 gt fish lt TagValue gt lt AllowedTagValues gt automated lt tdfidgroup gt lt tdfid refinez True NA fish False vagetable True fruit id 67ed6aad 66f4 4203 8241 27221e979889 RiskLevel 1 1 1 gt lt tdfidgroup gt lt automated gt lt TagName gt TagName NoRisk False overrideuser false OverrideCG True placetags 3 tag dailylife lt RiskFormulas gt lt Raw Name Raw 7ri ncz Raw lt Stepped Neme Stepped gt ri r2 n 1 lt Stepped gt lt Weighted Name Weighted gt r1 r2 r3 n 1 lt Weighted gt lt RiskFormulas gt lt AllowedTagValues gt lt TagValue DefaultRiskValue_Weighted 3 DefaultRiskValue_Stepped 2 DefaultRiskValue_Raw 1 priority 1 gt sockets lt TagValue gt lt TagValue DefaultRiskValue_Weighted 0 DefaultRiskValue_Stepped 0 DefaultRiskValue_Raw 0 priority 2 gt hat lt TagValue gt lt TagValue DefaultRiskValue_Weighted 0 DefaultRiskValue_Stepped 0 DefaultRiskValue_Raw 0 priority 3 gt shoes lt TagValue gt lt AllowedTagValues gt lt automated gt lt tdfidgroup gt lt tdfid refine True NA shoes False hat True sockets id 67ed6aad 66f4 4203 8241 27221e979839 RiskLevel 1 1 1 gt lt tdfidgroup gt lt automated gt lt Ta
119. elect the nodes under the site collection to scan If you want to scan the posts and replies in Newsfeed you must select the MicroFeed list under a site Compliance Guardian Online User Guide If you want to scan the user profile select the personal site collection and deselect the top level site node and the nodes under the top level site node Configuring Scan Settings In the right pane of the Create Scan interface configure the following settings e Test Suite Selection Select the test suites The SharePoint Online sites will be scanned according to the rules defined in the selected test suites e Spider Profile Select the spider profile used for Compliance Scanner The SharePoint Online sites will be crawled based on the rules defined in the spider profile Select View to view the settings in the selected spider profile Select Edit to edit the spider profile For the details about the spider profile refer to Spider Profile Select Save to save the scan A pop up window appears Enter the Scan Name and Share Mode then you can save the scan by selecting Save in the window select Save and Scan Now to save the scan and scan immediately select Cancel to exit the window without any changes Select Scan Now to scan immediately Select Reset to erase any of the configured settings in the Create Scan interface Select Cancel to exit the Create Scan interface without any changes Editing Scans To modify a previously co
120. elect this radio button in the left pane of the Create Scan interface and then select My Registered Sites Compliance Guardian Online will connect to Office 365 admin center and scan all of the site collections using the account specified in the selected authentication profile Then all of the SharePoint Online site collections will be listed under the My Registered Sites node Note If Automatically Discover SharePoint Online Sites is selected the user in the selected authentication profile must have the site collection administrator permission to the target site collections must have the Global administrator role and the user must apply a valid SharePoint Online license e Manually Enter SharePoint Online Site Select this radio button in the left pane of the Create Scan interface a text box appears Enter a SharePoint Online site collection and then select My Registered Sites node the entered site collection is displayed under the My Registered Sites node Note The entered site collection must exist in the connected Office 365 admin center If Manually Enter SharePoint Online Site is selected the user in the selected authentication profile must have the site collection administrator permission to the target site collections and must apply a valid SharePoint Online license After getting the SharePoint Online sites select the SharePoint Online site collection that you want to scan under the My Registered Sites node You can also s
121. en one instance is found to save scan time If All is defined the scan will only stop when all instances are found o ValidWhen This is used to indicate if the result is valid when the condition is one of two values True or False e Attribute The element has the following attributes o Name Define the name of the attribute to be tested o CaseSensitive Define if the attribute name being tested for must match the case exactly o AllowNull Define whether the attribute that has no value will be tested o MustExist Define whether or not the attribute has to exist If True is selected then the test will fail if the specified attribute does not exist e TextCompare The element has the following attributes o MatchElementValue Configure the following attributes Name Define a name for the test CaseSensitive Define if the attribute name being tested for must match the case exactly CompareType There are two values for this attribute MustContain and MustNotContain If MustContain is defined the test condition is the value of the attribute under the SecondaryMatch section must Compliance Guardian Online User Guide ET contain the value of the attribute under the MatchElement section or the check will be failed If MustNotContain is defined the test condition is the value of the attribute under the SecondaryMatch section must not contain the value of the attribute under the MatchElement section
122. eports v Settings Job Monitor Compliance Reports gt PDF Exception Export to Datasheet by bj03 private v File Location http bjsaas eicp net Special PDF exception pdf http bjsaas eicp net PDF Topi0SocialComputingFeatures2010 pdf http bjsaas eicp net aaa SiteCollection 20120823 174704 pdf http bjsaas eicp net PDF SPC3996_Acharya pdf Show rows 15 w Page 1 ofi Figure 9 PDF Exception Report page The File Location table on this page displays full URLs of the specified files Selecting a URL in this column will redirect you to the specified file Select the Export to Datasheet link on the top right corner of this page enter a request name in the Export to window then select OK and the detailed information displayed on this page will be exported to a CSV file for further use Compliance Guardian Online User Guide Violation Report Select Violation on the navigation bar You will be brought to the Violation Report page You can also directly select View All Violation Report under the Violation Report field on the Compliance Report Home Page The Violation Report page displays all the classified violation files of each check eA Kee Sor Online Home Scanner v Reports v Settings Job Monitor Compliance Reports Violation Ti Trend Report Export to Datasheet 4 Percentage of Violations Violation Type Number of Violations Number of Files Success Criteria 1 1 1 Images 9452 SC31 281 281 2
123. er will be added by selecting the checkboxes before the groups Select OK in the Add to Group window to save changes or select Cancel without saving any changes Application Profiles Application Profiles provide configuration settings for profiles policies and suites throughout the Compliance Guardian Online product including the Spider Profile Test Suite Manager Check Manager Filter Policy Action Policy User Agent Profile Authentication Profile User Notification Profile Alert Profile and E mail Template For more information refer to the following sections Spider Profile A spider profile is used to configure the crawl related settings Select Spider Profile under the Application Profile heading You will be brought to the Spider Profile interface Compliance Guardian Online User Guide Managing Spider Profile In the Spider Profile interface you will see a list of previously configured spider profiles You may perform any of the following actions on a selected spider profile Create Select Create to create a new spider profile Refer to the Creating or Editing Spider Profiles section for the details View Select View to see the details of the selected spider profile Here you can also select Edit to make changes to the spider profile s settings You will be brought to the Edit page where you can change the settings for this spider profile After editing the settings select Save to save the scan To save a chan
124. es types and each file type s percentage on the File Type Report page eA pran e COMMUNE Online Home Scanner v Reports v Settings Job Monitor Compliance Reports File Type Export to Datasheet test2 v File Type Number of Files Percentage of Files html 84 9545 Jsp 3 341 txt a 1 14 Show rows 10_v Page 4 ofi Figure 8 File Type Report page The following information is displayed on this page e File Type One type of all the scanned files Compliance Guardian Online User Guide e Number of Files The number of the scanned files that are of the specified file type e Percentage of Files The percentage of the specified type of files in all the scanned files If you add the value in this column for each file type you will get 10096 Select the Export to Datasheet link on the top right corner of this page enter a request name in the Export to window then select OK and the detailed information displayed on this page will be exported to a CSV file for further use PDF Exception Report Select PDF Exception Report on the navigation bar You will be brought to the PDF Exception Report page You can also directly select PDF Exception Report under the Other Reports field in the Compliance Report Home Page The PDF Exception Report page provides a view of all the PDF files generated using the Adobe Acrobat software that contain unstructured textual content eA A newton Stoan Online Home Scanner v R
125. est Suite Manager gt Edit Test Suite Attributes interface Define the content types that will be scanned If you do not define the content types all the file content types that are supported to be scanned in Compliance Guardian Online e Operator If you add the AND or OR node you cannot add other DoRunTDF nodes under this RunAsTestGroup you can only add DoRunTDF nodes under the AND or OR node Configure the following attributes o True Specify the result of the check group according to the check result The result of the check group will be the value defined here if the check result is True o False Specify the result of the check group according to the check result The result of the check group will be the value defined here if the check result is False o NA Specify the result of the check group according to the check result The result of the check group will be the value defined here if the check result is NA o DoRunTDF Configure the following attributes tdflD Provide the ID of the check to be run and stored in the database table RunCheck If True is defined for this attribute when running a Compliance Guardian Online job using the test suite the files will be scanned according to the rule set in this check If False is defined for this attribute the corresponding check will not be used to scan the files RiskLevel Specify the risk level for this check RiskLevel r1 is required RiskLevel r2 and
126. exea dide tua te rest oem esr Dee reed ne hens 104 Launching JOD MONON dete Rt 104 Managing JODSsobcsiteedibte ib inestibede edere etse E cate osaanes in mE EE 104 Appendix A Accessing Hot Key Mode ccssscccccecessesenseseseeeceesesesaeseeeescesseesaeseeeessessnsaeaeeeeeesseeseseaaeeeeess 105 Compliance Scanner Page iter Over tror det E esee ptt o avere ree poe RE E 105 Compliance RED OMS iis ses cete oct ee rte inate ee E ea e oduve ve eco deese dee vea ee eae dacdeueveedes E 106 xeu 106 BI ItEIEiP io T e 106 I3 dolefadhize W ue RR 106 Compliance Guardian Online User Guide Export All Requests to HTML ccccssccccecsesessssesecececessesesaeeeeececesseaeaeseceesceesesaeaeseeecsseeesasaeeeesesseeseaaeas 107 Classification Scanner Page ie ccss cssdcncdess sees ccccetncsesetenes3cscuyededeseessacscaustseiecbaatSvanedessieeyscesetassusetensselGousuevs 107 Classification Celo ET Rm 107 EXPOrE REQUESTS me M 108 PreterenGE P RET 108 License Manager EEUU en 108 Compliance Guardian Online Auditor esses ener nennen nhan nnne nennen nana 108 Auditor Setting S serie detecte entertain nte ratem tete E R teste stool editus 109 Group Mariagermient e e bee sex a xe RR E e sue U P spere e ev ee E bee g eeu faseeded saure ences back 109 User Managentrient iiicceciineecc
127. f multiple values are specified o Value Define one or more values for the test use the separator specified before to separate the values is Compliance Guardian Online User Guide e Filter The Regex section contains the following attributes o Text Configure the following attributes CaseSensitive Define if the element being tested for must match the case exactly Separator Define a separator if multiple values are specified Value Define one or more values for the test and use the separator specified before to separate the values If the scanned result that matches the specified regular expression exactly matches the value specified here this result will be filtered out o Regex Configure the following attributes CaseSensitive Define if the element being tested for must match the case exactly Separator Define a separator if multiple values are specified Value Define a regular expression If the scanned result that matches the specified regular expression also matches the regular expression specified here this result will be filtered out The format of the regular expression must be CDATA regular expression Enhanced Element This test type will be represented by the Element lt EnhancedElement gt For example EnhancedElement ValidWhenz true Truelf All ResultNA NAResult CaseSensitive No Name map gt lt ListLoc Status Warn Type Invalid gt
128. f the specified attribute does not exist ci Compliance Guardian Online User Guide The following elements with specific attributes are within the optional Attributes section o Length This section is optional CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define the number of the characters used for the compare o TextCompare This section is optional CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual Separator Define a separator if multiple values are specified CaseSensitive Define if the attribute being tested for must match the case exactly o WordsRepeat This section is optional Number Define the number of times that words can repeat in the attribute value before the test fails If the number of times that words are repeating is greater than or equal to the defined value the test will fail o ElementContent This section is optional ContentReq Define whether the specified element must contain content If Yes is defined then the element must contain content or the check for this section will be False The following elements with specific attributes are within the optional ElementContent section Length This section is optional
129. failed files of all the test suites will be displayed in the table If you select None the selection status of the test suites will be cleared Select Cancel if you want to cancel the selection e Details Select the detail report button E in the Details column to view the detailed information in the View Detailed Report window Here you can view the following information o File Location The full URL of the specified file Selecting the URL in this area will redirect you to the specified file o TestSuite The name of the test suite used for scanning this file o ScanTime The time when this file is scanned o Status The status of this file regarding the whole test suite In this case because the scanned file disobeys one or several checks in the specified test suite the file is therefore a failed file and the status will indicate Failed o Regulation The name of a specified regulation check included in the corresponding test suite Select the regulation will be redirected to the webpage of the check policy URL o Description The description of this specified check o Status The status of this file regarding this specified check Passed The file obeys the specified check Compliance Guardian Online User Guide Failed The file disobeys the specified check User Review Required The file needs the user to review it to decide its final status For example the file contains tables N
130. fine whether the specified element must contain content If Yes is defined then the element must contain content or the check for this section will be False The following elements with specific attributes are within the optional ElementContent section e Length This section is optional o CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual o Characters Define the number of the characters used for the compare e TextCompare This section is optional Select the checkbox before this element the following attributes appear o CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustEqual MustMatch MustNotMatch and MustNotEqual O Separator Define a separator if multiple values are specified o CaseSensitive Define if the content being tested for must match the case exactly e WordsRepeat This element is optional o Number Define the number of times that words can repeat If the number of times that words are repeating is greater than or equal to the defined value the test will fail Compliance Guardian Online User Guide s ChildElement The ChildElement section contains the following attributes this section is optional e Name Define the name of the child element that will be tested e CaseSensitive Define if the eleme
131. g Alert Profiles e Report Group Select a report group from the drop down list Once a group is specified as the Report Group all of the users in the specified group will be able to view and download the reports in the Compliance Report module Multiple groups can be specified here choose Select All to select all of the listed groups e Schedule Configure the scan schedule by selecting the Enable scan schedule checkbox Compliance Guardian Online User Guide E mail Notification Choose the notification profile for receiving the scan information Open the drop down menu and select a notification profile you previously created or select New Notification Profile to create a new one For information on creating a notification profile refer to Creating and Editing User Notification Profile for details Select Refresh to refresh the information in the drop down menu 4 Select Save to save the configurations and return to the Spider Profile interface If you edit a spider profile select Save As to save the profile to another one At any time select Cancel to return to the Spider Profile interface without saving any changes Creating or Editing Spider Profiles for Scanning SharePoint Online Sites in Classification Scanner To create a new spider profile for scanning SharePoint Online sites in Classification Scanner complete the following steps 1 Select Create in the Spider Profile interface 2 Select For Classification
132. g error message will also display in this field List of Redirects This field lists all the links that redirect to other URLs The locations of these links will also display in this field Note If the file does not contain the condition 4XX Client Error 5XX Server Error Unknown Errors or List of Redirects the corresponding field will not be displayed in the View Detailed Report window Anchors This field displays all the anchors that are found in the file as well as the invalid anchors Note If there are no anchors found in the file this field will not be displayed in the View Detailed Report window Select the Export to Datasheet link on the top right corner of this page enter a request name in the Export to window and then select OK The detailed information displayed on this page will be exported to a CSV file for further use Compliance Guardian Online User Guide Page Title Report Select Page Title on the navigation bar You will be brought to the Page Title Report page You can also directly select Page Title Report under the Other Reports field in the Compliance Report Home Page You can see all the files that do not have unique titles in the Page Title Report page Y A a ne Online Home Scanner v Reports v Settings Job Monitor Compliance Reports gt Page Title Report JExport to Datasheet Catherine v gt Identify MultiMedia for Applet 2 gt Index 3 gt Index html 3 IP Address 2 PII or
133. gName gt lt Classification gt 01 2014 AvePoint All Rights Reserved gt Figure 37 Overview of the test suite The following basic attributes are in the test suite e Version The version of the test suite e Name The identifying name of the file e Description A brief description of the file TagName Configure the following attributes in the TagName node e Tag Specify the name of the metadata element that will be created e PlaceTags Define where the tag will be placed There are four values for this attribute pus Compliance Guardian Online User Guide o O Donot add tag to the file and SharePoint o 1 Addthe tag to the file only o 2 Addthe tag to the file and SharePoint o 3 Addthe tag to SharePoint only OverrideUser If the specified metadata already exists select whether or not to override the original metadata OverrideCG If the value of OverrideUser is Yes the OverrideCG attribute will not take effect If the value of OverrideUser is No the OverrideCG attribute will take effect If the value of OverrideCG is True the tag value of this scan will be used to do the corresponding Classification action If the value of OverrideCG is False the original file s tag value will be used to do the corresponding Classification action In this case there are the following conditions o If there is one original tag value in the file or in SharePoint the value is used to do the Classification act
134. ged spider profile as a new one select Save As At any time select Cancel to return to the Spider Profile interface without saving any of your changes Edit Select Edit to make changes to the selected spider profile s settings You will be brought to the Edit page where you can change the settings for this scan Select Save to save the scan To save a changed spider profile as a new one select Save As At any time select Cancel to return to the Spider Profile interface without saving any of your changes Delete Select Delete to delete the selected spider profiles A warning message will appear to confirm the deletion Select OK to delete the selected plan or select Cancel to return to Spider Profile interface without deleting the selected spider profiles Creating or Editing Spider Profiles Compliance Guardian Online provides three types of spider profiles that are used in Compliance Scanner and Classification Scanner Refer to the following section for details Creating or Editing Spider Profiles for Scanning Websites in Compliance Scanner To create a new spider profile for scanning websites in Compliance Scanner complete the following steps 1 Select Create in the Spider Profile interface Then select For Website in the drop down list To modify a previously configured spider profile select the spider profile and then select Edit The Create Spider Profile or Edit Spider Profile interface appears Configure the fo
135. ght to the Edit page where you can change the settings for this scan After editing the settings select the down arrow v after Save a drop down list appears Select Save in the drop down list to save the changes to save a changed scan as a new one select Save As select Save and Scan Now in the drop down list to save the scan and run immediately At any time select Cancel to return to the Classification Scanner interface without saving any of your changes e Edit Select Edit to make changes to the selected scan s settings You will be brought to the Edit page where you can change the settings for this scan Select the down arrow next to Save A drop down list appears Select Save in the drop down list to save the changes to save a changed scan as a new one select Save As select Save and Scan Now in the drop down list to save the scan and run immediately At any time select Cancel to return to the Classification Scanner without saving any of your changes e Delete Select Delete to delete the selected scans A warning message will appear to confirm the deletion Select OK to delete the selected plan or select Cancel to return to Compliance Scanner interface without deleting the selected scans Compliance Guardian Online User Guide e Scan Run the selected scan immediately Creating Scans Currently Classification Scanner only supports scanning content in SharePoint Online sites To create a new scan select Create T
136. hart to view the data UpLoadFile 996 baikehtm 2014 09 20 2 uTC B Spec Mene Range UpLoadFile 995 baikehtm 2014 09 20 17 21 23 UTC 8 Reset Show Report t 9 View Al Figure 18 Action Reports interface Action Overview The Action Overview section displays the proportion of the files taken a particular action If you hover over a sector in the pie chart you can also view the file and action information If you want to view the trend report of the scan results select the Trend Report link and review it in the Trend Report interface The top five actions that have the most files taken are selected in the upper left corner of the Trend Report interface The files affected by the selected actions will be displayed in a histogram You can change the selection according to your own requirement for reviewing the desired trend report Specify a date range from This Month Last Month Last 3 Months Last 6 Months and Last 12 Months to view the files in the specified time range Select Back to return to the previous Action Report interface Compliance Guardian Online User Guide Classification File Risk Statistics The Classification File Risk Statistics section displays the number of the files in each priority level The files are classified according to their risk scores that are calculated by the selected risk formula However there are two cases when a file in the Classification File Risk Statistics section does not have a risk valu
137. he Cookie Validation section contains the following attributes e ThirdParty Instruct the scan engine to check if the cookie is from a third party e PrivacylinReq Instruct the scan engine based on the cookie condition to check for a privacy link e ResultNA Define a result when the specified element is not found If TrueResult is defined then if the specified element is not found the True result will be returned if FalseResult is defined then if the specified element is not found the False result will be returned If NAResult is defined then if the specified element is not found the status of the tested file will be Not Applicable which will be displayed in the Compliance Guardian Online report This is basically stating that you have the option to set the result to Not Applicable if none of the elements are found e Expires Instruct the testing core to check when the cookie expires in N seconds e cPIITDF Instruct the testing core to use the specified check to identify PII in the webpage e CType Identify the cookie type to test for allowed values 1 2 3 o 1 Single session This tier encompasses any use of single session Web measurement and customization technologies o 2 Multi session without PII This tier encompasses any use of multi session Web measurement and customization technologies when no PII is collected including when the agency is unable to identify an individual as a result of its use of those
138. he Scan Result Trend Report link at the top of this page To export the scan results complete the following steps 1 Select the Export to Datasheet link on the top right corner of this page 2 Enterarequest name in the Export to window 3 Select OK The request will start to run You can go to the Export Requests interface to view the running process of the request 4 Afterthe request finishes running select one request and download the compressed report files to a specified location 5 Exportthe report to a CSV file to view all the items Compliance Guardian Online User Guide Passed Files Tab When a scanned file obeys all the checks in the specified test suite meaning there is no failed item for this file its status will be considered as passed and the file is a passed file The Passed Files tab of the Scan Result page displays the following information e File Location The full URL of the passed file Selecting the URL in this column will redirect you to the specified file e Test Suite The name of the test suite used for scanning this file o After selecting the filter button Kil in this column selecting the desired test suites in the drop down menu and selecting OK only the passed files of the selected test suites will be displayed in the table o If you select Select All and select OK the passed files of all the test suites will be displayed in the table O Select Cancel if you want to cancel the
139. he Status attribute will be Fail and the value cannot be changed MustRepeat Define the amount of times the value that matches the regular expression must be found before considering the condition to be True Value Specify a regular expression The value that matches the regular expression will be scanned The format of the regular expression must be CDATA regular expression The Filter section contains the following attributes CaseSensitive Define if the element being tested must match the case exactly Separator Define a separator if multiple values are specified Value Define one or more values for the test and use the separator specified before to separate the values If the scanned result that matches the specified regular expression exactly matches the value specified here this result will be filtered out The Regex section in Filter has the following attributes CaseSensitive Specify if the element being tested must match the case exactly Value Define a regular expression If the scanned result that matches the specified regular expression also matches the regular expression specified here this result will be 123 Compliance Guardian Online User Guide filtered out The format of the regular expression must be CDATA regular expression ComplexRegEX This test type will be represented by the Element lt ComplexRegEx gt For example lt ComplexRegEx isFindText Yes gt Primar
140. he attribute name being tested for must match the case exactly e AllowNull Define whether the attribute that has no value will be tested e MustkExist Define whether or not the attribute has to exist If it is set to True then the test will fail if the specified attribute does not exist The following elements with specific attributes appear within the optional Attributes section e Length This element is optional o CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual o Characters Define the number of the characters used for the compare i Compliance Guardian Online User Guide e TextCompare This element is optional o CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustEqual MustMatch MustNotMatch and MustNotEqual o Separator Define a separator if multiple values are specified o CaseSensitive Define if the attribute values being tested for must match the case exactly e WordsRepeat This element is optional o Number Define the number of times that words can repeat in the attribute value If the number of times that words are repeating is greater than or equal to the defined value the test will fail ElementContent The section contains the following attributes this section is optional e ContentReq De
141. he condition is one of two values True or False e Truelf There are two values for this attribute All and One If One is defined the scan will stop when one instance is found to save scan time If All is defined the scan will only stop when all instances are found e ResultNA Define a result when no link is found If TrueResult is selected then if no link is found the True result will be returned If FalseResult is defined then if no link is found the False result will be returned If NAResult is defined then if no link is found the status of the tested file will be Not Applicable which will be displayed in the Compliance Guardian Online report In other words you have the option to set the result to Not Applicable if none of the links are found e ValidateBookmarks Define True or False for this attribute If True is defined the check will check whether the bookmarks work If False is defined the check will not check the bookmarks e GetAllowCallHead Define True or False for this attribute If True is defined the link will be checked using the HEAD method if the corresponding server does not support the HEAD method the GET method will be used If False is defined the link will be checked using the HEAD method if the corresponding server does not support the HEAD method the GET method will not be used T Compliance Guardian Online User Guide ListLoc The ListLoc section contains the following attribute
142. he number of the characters used for the compare TextCompare This section is optional CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual Compliance Guardian Online User Guide Separator Define a separator if multiple values are specified CaseSensitive Define if the attribute being tested for must match the case exactly SecondaryMatch This SecondaryMatch section is optional The section contains the following attributes e SecondaryMatch The element has the following attributes o Name Define the element that will be tested o CaseSensitive Define if the element name being tested for must match the case exactly o ResultNA Define a result when the specified element is not found If TrueResult is defined then if the specified element is not found the True result will be returned If FalseResult is defined then if the specified element is not found the False result will be returned If NAResult is defined then if the specified element is not found the status of the tested file will be Not Applicable which will be displayed in the Compliance Guardian Online report This is basically stating that you have the option to set the result to Not Applicable if none of the elements are found o Truelf There are two values for this attribute All and One If One is defined the scan will stop wh
143. he scan radio button in this interface to import a transaction file The recorded URLs in the transaction file will be the start URLs You can select Download Compliance Guardian Online Transaction Capture to download the Compliance Guardian Online Transaction Capture tool For more information on the Compliance Guardian Online Transaction Capture tool refer to Appendix B Using Compliance Guardian Online Transaction Capture e Maximum Pages Specify the maximum pages allowed to crawl in a single job If you have a trial license you can specify 100 at most if you have an enterprise license you can scan all the pages of an entire website Enter unlimited if you want to scan all the pages of an entire website e Test Suite Selection Select the test suites from the drop down list You can search the test suites by entering a keyword in the search field in the drop down list The webpages will be scanned according to the rules defined in the selected test suites e Spider Profile Select the spider profile The webpages will be crawled based on the rules defined in the spider profile Select View to view the settings in the selected spider profile Select Edit to edit the spider profile For the details about the spider profile refer to Spider Profile Select Save to save the scan After you select Save a pop up window appears Then specify a scan name and select the Share Mode Public means that all users can see the scan you created
144. he value specified here this result will be filtered out o Regex Configure the following attributes CaseSensitive Define if the element being tested for must match the case exactly Separator Define a separator if multiple values are specified Value Define a regular expression If the scanned result that matches the specified regular expression also matches the regular expression specified here this result will be filtered out The format of the regular expression must be CDATA regular expression Compliance Guardian Online User Guide Simple Element Validation This test type will be represented by the Element lt Element gt For example Element ValidWhen true Truelf All ResultNA NAResult CaseSensitive Yes Name img gt lt ListLoc Status Warn Type Invalid gt ElementRepeat Alert No gt 1000 lt ElementRepeat gt lt Optional outerHtml gt lt TextCompare CaseSensitive No Separator CompareType MustContain gt x lt TextCompare gt lt Optional gt lt Attributes gt Attribute CaseSensitive Yes Name alt MustExist Yes AllowNull No gt lt Length CompareType GreaterThan Chars 5 gt lt Length CompareType LessThan Chars 80 gt TextCompare CaseSensitive No Separator CompareType MustNotContain img jpeg TextCompare TextCompare CaseSensitive No Separator CompareType MustNotContain gt png lt TextCompare gt lt WordsRep
145. hen select For SharePoint Online in the drop down list The Create Scan interface appears Note If you have a trial license the maximum number of SharePoint Online items that can be scanned in one scan is 100 Selecting Authentication Profile You must first select an authentication profile to connect to the Office 365 admin center In the upper left corner of the Create Scan interface select an authentication profile from the Select an Authentication Profile drop down list You can also select New Authentication Profile to create a new one Select Refresh to refresh the authentication profile in the drop down list Defining the SharePoint Online Site Scope There are two methods for getting the SharePoint Online Site scope e Automatically Discover SharePoint Online Sites Select this radio button in the left pane of the Create Scan interface and then select My Registered Sites Compliance Guardian Online will connect to Office 365 admin center and scan all of the site collections using the account specified in the selected authentication profile Then all of the SharePoint Online site collections will be listed under the My Registered Sites node Note If Automatically Discover SharePoint Online Sites is selected the user in the selected authentication profile must have the site collection administrator permission to the target site collections must have the Global administrator role and the user must apply a valid SharePoint On
146. hen select Manage Content above the table listing quarantined files Then the following actions in a drop down list which can be performed to a quarantined file e Download View the selected file s content o For the SharePoint files or items that are affected by the In place quarantine method after you select Download in the drop down list You can view the files on SharePoint site webpage Youcan directly edit the content of the file SharePoint items cannot be performed this action o Forthe SharePoint files or items that are affected by the Out of place quarantine method after you select Download in the drop down list The file will be downloaded SharePoint items cannot be performed this action since there is no content in an item e Upload Upload a file o Forthe SharePoint files or items that are affected by the In place quarantine method after you select Upload in the drop down list Since the files or attachments of items that are affected by the In place quarantine method are Compliance Guardian Online User Guide edited in the webpage directly this Upload function does not take effect on these files and items o For the SharePoint files or items that are affected by the Out of place quarantine method after you select Upload in the drop down list The downloaded and edited file will be uploaded and will replace the selected file Note The uploaded file name and file type must be same as th
147. hen select a corresponding e mail template Select Add a SharePoint Group again to add another group Select the Remove to delete a group 3 Select Save to save the configurations and return to the Alert Profile interface If you edit an alert profile select Save As to save the profile to another one At any time select Cancel to return to the Alert Profile interface without saving any changes Compliance Guardian Online User Guide Security Profile Security profile can protect your backup data using the security keys generated by the specified encryption method In the Security Profile pane there is a default security profile named Default Security Profile The default profile is not able to be edited or deleted Profile Setting To create a new security profile select Create and then configure the following settings e Name Enter a profile name and an optional Description When configuring encryption options while creating scans security profile names are listed for you to select e Share Mode Select the share mode If Public is selected all users can see the profile you created if Private is selected only you can see the profile e Encryption Method Select encryption method and encryption length to be used in the encryption o Specify an encryption method Select an encryption method in the drop down list from AES DES and Blowfish o Encryption Length bit Specify the length of the encryption e Encryptio
148. hentication profile in the drop down list The SharePoint Online site collections will be loaded after you select My Registered Sites Browse the desired site collection to a list level library level or folder level the file or item will be restored to the selected list library or folder e Conflict Resolution If there is a file this function will not be taken effect on a SharePoint item whose name is same as the file name that you want to restore in the destination a conflict will be judged Select a conflict resolution o Replace The conflicted destination file will be replaced with the selected file or item after the restore o Skip The file will be skipped to restore to the destination For the SharePoint files or items that are affected by the Out of place quarantine method after they are restored to SharePoint the following related objects or properties will be affected For SharePoint On premises e Workflow The original related workflows will not associate to the restored file or item e I D Thefile s or item s ID will be changed after the file or item is restored to SharePoint e Web part Refer to the following scenarios for details o If the file s Web part is not saved together with the file or item saved in the different tables in SharePoint database the Web part will not exist after the file or item is restored even if you selected In place restore or Out of place restore as the Restore Type o If
149. her online products e Once a user s permission is changed in Compliance Guardian Online the modification will be synchronized into AvePoint Online Services according to the above first three rules Compliance Guardian Online User Guide Refer to the AvePoint Online Services User Guide for detailed information in AvePoint Online Services Refer to the Account Manager section in this user guide for detailed information on the user permissions in Compliance Guardian Online AvePoint Online Services Versions Commercial and U S Government Public Sector There are two versions of AvePoint Online Services a version for Commercial use and a version available on Microsoft s Cloud Platform for U S Government The U S Government Public Sector version of AvePoint Online Services offers most of the same functionality as the Commercial version For details refer to the AvePoint Online Services User Guide Functionality of Compliance Guardian Online in both versions is the same Compliance Guardian Online User Guide Navigating Compliance Guardian Online Compliance Guardian Online shares similar navigation and features that are found in Compliance Guardian on premise Here is a sample window in Compliance Guardian Online It features a familiar dynamic ribbon anda searchable content list view eb COMMUNE Online Home Scanner v Reports v Settings Job Monitor 4 Compliance Scanner 5 Create v Vie Edit Delete Scan 2
150. his column The Stepped type risk formula is r1 r2 n 1 e Weighted The risk levels calculated by the Weighted type risk formula are displayed in this column The Weighted type risk formula is r1 r2 r3 n 1 Refer to the following information for the meaning of r1 r2 and r3 O r1 Item Initial Risk value this is the value assigned on the initial occurrence of the compliance failure related to the check being tested for in the document or stream Allowed Values for r1 are 1 10 r2 Item Additional Risk Level factor Step that the risk level grows at for every additional failure at the check level for the same type found in the document or stream This number is optional where the integer 1 means ignore the value allowing to use the third value If the value is 1 then the factor will be 1 Allowed Values are 1 to 10 r3 Item risk in relation to other checks This Item is optional If this number is missing then it is assumed that its value is 1 Allowed Values are 1 10 In addition the r3 value allows us to define importance of an item in a check against other checks allowing us to look at a page with 100 images with missing alternative text quite differently than a page that has 100 social security numbers In addition if we considered alt text errors and SSN numbers as errors that should grow risk at the same value for every new occurrence we could then define importance at a higher level for a spec
151. ide You can search the files displayed by designating the keyword or file URL The keyword must be contained in a column value Above the files viewing pane enter keywords in the text box that appears after you select on the search button to search for the files you want to display Changing File s Initial Status To change a file s initial status complete the following steps 1 Select the change status 28 button in the Change Status column to change a file s initial scan status You can also select the checkbox before a file and then select Change Status above the table The Change Status window appears 2 Configure the following settings e Selecta status in the Change status to drop down list e Add an optional comment for this change e Select the Ignore this file until the file or test suites change checkbox The file will not be scanned until the test suites are changed or until the file is changed Select OK in the Change Status window to save the changes or select Cancel to return to the Human Auditor interface without saving any changes Auditing History Select Auditing History on the upper right corner of the Human Auditor interface to view the history of status changes In the Auditing History interface you can view the file s updated Time the time of changing the file s initial status the User who updated the file s status the File Location the related Check the related Test Suite the Initial Sta
152. ied here to define the scope in which the files will be affected by the specified actions o Item Based on the SharePoint Item property value you specified here to define the scope in which the items will be affected by the specified actions o Classification Result Based on the tag value you specified here to define the scope in which the files will be affected by the specified actions Compliance Guardian Online User Guide Note Depending on the filters you enter you can change the logical relationships between the filter rules There are currently two logical relationships And and Or The logic is set to And To change the logical relationship select the logical relationship drop down list The And logical relationship means that the content which meets all of the rules will be filtered and included in the result The Or logic means that the content which meets any one of the rules will be filtered and included in the result You can view the logical relationship of the filter rules in the Basic Filter Condition area To add more filters repeat the previous step Select the checkbox before a rule and then select Remove to delete a rule that is no longer needed 4 Select Save to save the configurations and return to the Filter Policy interface If you edit a filter policy select Save As to save the filter policy to another one At any time select Cancel to return to the Filter Policy interface without saving any changes
153. iew to see details about the selected user Here you can also select Edit to make changes to the user s settings You will be brought to the Edit page where you can change the settings for this user After editing the settings select Save to save Compliance Guardian Online User Guide the changes or select Cancel to return to the User Management interface without saving any of your changes Editing Users Select the user you want to edit and then select Edit The Edit User interface appears You can edit the following user information in this interface e E mail Address The e mail address of the user You cannot edit or change the email address that was used to register the account e First Name The first name of the user e Last Name The last name of the user e Permissions The groups to which the user belongs e Invited Time The time that the user was invited to use Compliance Guardian Online This cannot be edited e Invited By The user who invited this user This cannot be edited Deleting Users Select Delete to delete the selected users A warning message will appear to confirm the deletion Select OK to delete the selected user or select Cancel to return to the User Management interface without deleting the selected user Adding Users to Group Select a user and then select Add to Group The Add to Group window appears Select the Select Groups drop down list and select the groups to which the us
154. ification Schedule Configure the license expiration notification settings Enter a positive integer into the text box and select Days or Months from the Remind me starting __ before my license expires for any module drop down menu Select the Interval checkbox to have the reminder repeat at a set interval Enter a positive integer into the text box and select Days or Months from the drop down menu o Notification Method Select the notification method Select Pop up message when you log in to receive an alert when you log into Compliance Guardian Online Select E mail Notification to receive an alert by e mail Select Apply to apply the alert settings or select Reset to clear your changes and return to the default settings You can extend your license by selecting Extend License above the License Information section of the License Manager interface To extend a SharePoint Online license configure the following settings on the SharePoint Online tab e User ID Displays your login ID e License Type Displays your license type e Extend Duration Specify the time that you want to extend your use of Compliance Guardian Online e Number of User Seats Specify the required number of user seats e Comment Enter any comment to explain why you want to extend your license Note The users in the Standard User Group cannot extend a license For more information on the Standard User Group refer to Power Administrator Group and
155. ified test suite These two additional risk factors allow us to more accurately show risk against checks or test suites and based on importance of repetitive failure in a document To export the risk report results complete the following steps 1 Select the Export to Datasheet link on the top right corner of this page 2 Enterarequest name in the Export to window LEN Compliance Guardian Online User Guide 3 Select OK The detailed information displayed on this page will be exported to a CSV file for further use Export To X Enter a request name Figure 6 Export To window Data Table Report Select Data Table Report on the navigation bar You will be brought to the Data Table Report page You can also directly select Data Table Report under the Other Reports field in the Compliance Report Page The Data Table Report page provides a view of all the files that contain tables Those files must be manually reviewed to check whether they are compliant and to verify their accessibilities rt eA ois Onli H s R v Setti JobM Sites Online Ms canner v Reports v Settings Job Monitor Compliance Reports Data Table Export to Datasheet 10 Y File Location http www microsoft com security default aspx gt http windows microsoft com zh CN windows home http windows microsoft com zh CN windows all pcs http www microsoft com licensing licensing options education aspx gt http www microsoft com licensing about
156. il Template page To modify an e mail template select the e mail template and then select Edit The Create E mail Template or Edit E mail Template interface appears 2 Configure the following settings e Name Enter a Name for this e mail template e Description Enter an optional description for this e mail template e Share Mode Select the share mode If Public is selected all users can see the e mail template you created if Private is selected only you can see the e mail template e E mail Template Specify the Subject and Body of the e mail template There are three columns that can be added to the e mail subject Item Name Item URL and Scanned Time There are seven columns that can be added to the e mail body Job ID Scan Name Job Type Item Name Item URL Scanned Time and Reason The values of these columns will be displayed in the e mail is the columns are added in the e mail template Alternatively you can customize the subject and body of the e mail template with the desired content Compliance Guardian Online User Guide 3 Select Save to save the configurations and return to the E mail Template interface If you edit an e mail template select Save As to save the template to another one At any time select Cancel to return to the E mail Template interface without saving any changes Compliance Guardian Online User Guide Compliance Scanner Compliance Scanner allows you to scan webpages or SharePoint Onlin
157. ility privacy site quality and security Compliance Guardian is designed to ensure that information is available and accessible to the people who should have it and protected from the people who should not Compliance Guardian helps Chief Privacy Officers Chief Information Security Officers Compliance Managers Records Managers SharePoint Administrators and Company Executives proactively protect their IT environments from harmful information leaks contamination or misuse while simultaneously ensuring that all activities and content residing in their environments are compliant accessible and manageable Compliance Guardian is designed to empower organizations to comply with regulatory statutory or organization specific requirements to manage and oversee access to sensitive data Compliance Guardian works with AvePoint s extended Compliance Solutions to provide a heat map that provides additional actionable context about the document including how old is the document who authored it how many times has it been accessed who can access it who has accessed it and what have they done with it In this way organizations can take specific steps to protect and mitigate their risk By identifying classifying and taking action on compliance risks and presenting this information in easily digestible formats for various stakeholders organizations can more effectively build and maintain a compliant framework Compliance Guardian Online sup
158. ill be displayed in the Violation Trend Report window in lines of different colors and different formats To view the violation files of the selected checks in a specified time range choose from This Month Last Month Last 3 Months Last 6 Months or Last 12 Months To view more detailed information about the grouped files select View All Violation Report to go to the Violation Report page Other Reports Overview The Other Report overview area displays the other reports to view specific types of scanned results e Data Table Report If the files analyzed by Compliance Guardian Online contain one or several tables the corresponding files will be displayed in the Data Table Report Those files must be reviewed manually to confirm whether it is accessible and compliant e file Errors Report If the files specified for the compliance scanning failed to be scanned for example Compliance Guardian Online does not have enough permissions to access the specified files or the files themselves are corrupted those specified files will be considered as unavailable and will be recorded in the File Errors Report If the scanned files cannot be analyzed by Compliance Guardian Online due to an invalid file type for example they will also be recorded in the File Errors Report Note The total number of passed files failed files unavailable files and exceptional PDF files is the number of the files that need to be scanned in the specified s
159. ings for the group Create Shared Policies Profiles and Scans Select the Create Shared Policies Profiles and Scans checkbox to give the group users access to set their scans and profiles to Public as the Share Mode all users can see the scans or profiles the user created if the Share Mode of the scans or profiles is Public e Users in the Group Add users to the group or remove users from the group To add users to the group select Add Users The Add Users interface appears All the existing users are listed in the interface Select the users that you want to add to the group by selecting the checkboxes before the users and select Add Users The Create Group or Edit Group interface appears again and the previously selected users that you want to add are listed in the table of the Users in the Group field If you want to remove any users select the users in the table and select Remove Users above the table To go to the specified page of the table enter the page number in the Page of text box at the lower right corner and press Enter To go to the next page select the button at the lower right corner To return to the previous page select the button at the lower right corner Select Save to save the changes so all of the users in the table of Users in the Group field will be added in the group or select Cancel to return to the Group Management interface without any changes Viewing Details about a Group Select a g
160. interface you will see a list of previously configured notification profiles You may perform any of the following actions on a selected user notification profile Create Select Create to create a new authentication profile Refer to the Creating and Editing User Notification Profile section for the details View Select View to see the details of the selected user notification profile Here you can also select Edit to make changes to the profile s settings You will be brought to the Edit page where you can change the settings for this profile After editing the settings select Save to save the changes select Save As to save the profile as another one At any time select Cancel to return to the User Notification Profile interface without saving any of your changes Edit Select Edit to make changes to the selected profile s settings You will be brought to the Edit page where you can change the settings for this profile Select Save to save the scan To save a changed notification profile as a new one select Save As At any Compliance Guardian Online User Guide time select Cancel to return to the User Notification Profile without saving any of your changes e Delete Select Delete to delete the selected profiles A warning message will appear to confirm the deletion Select OK to delete the selected profiles or select Cancel to return to User Notification Profile without deleting the selected user notification profiles
161. ion The SharePoint online site collections that contain the encrypted files will be loaded Select the down arrow after the Site Collection box Then select the site collections from the drop down list and select OK Select Show Data All of the encrypted files that meet the above configured filter conditions will be displayed in the interface Select Cancel to exit the window without saving any changes Managing File Content To manage a file s content select the file and then select Manage Content above the table listing encrypted files Then the following actions in a drop down list which can be performed to a quarantined file Compliance Guardian Online User Guide e Download View the selected file s content o SharePoint files will be downloaded o SharePoint items cannot be viewed since there is no content in an item e Upload Upload a file o For SharePoint files after you select Upload in the drop down list the downloaded and edited file will be uploaded and will replace the selected file Note The uploaded file name and type must be same as those of the selected file o ForSharePoint items after you select Upload in the drop down list the downloaded and edited attachment of the SharePoint item can be uploaded to replace the original attachment of the item Note The uploaded attachment name and type must be same as the original attachment name and type Users can download the file for reviewing
162. ion o If there are two original values one is in file one is in SharePoint the one that will be used to do the action depends on the priority we specified for the AllowedTagValues attribute in this test suite If the two original values are also specified for the AllowedTagValues attribute of this test suite the one that will be used to do the action depends on the priority we specified for the AllowedTagValues attribute of this test suite If one of the two original values is specified for the AllowedTagValues attribute of this test suite Compliance Guardian Online will compare the priority of the original tag value and the tag value in this scan The one with the higher priority will be used to do the corresponding Classification action If none of the two original values is specified in this test suite the tag value of this scan will be used to do the corresponding Classification action NoRisk If you select False as the value of the NoRisk attribute you must add the RiskFormula node in the test suite You are not required to define the risk formulas if you set the value to True If you have selected False as the value of the NoRisk attribute you must add the RiskFormula node under the TagName node Then add the Raw Stepped and Weighted attributes in the node and add the risk formulas as the values of the three attributes to define the Raw type risk formula Stepped type risk formula and Weighted type risk formua
163. ion Profiles heading Managing Authentication Profiles In the Authentication Profile interface you will see a list of previously configured authentication profiles You may perform any of the following actions on a selected authentication profile e Create Select Create to create a new authentication profile Refer to the Creating and Editing Authentication Profiles section for the details e View Select View to see the details of the selected authentication profile Here you can also select Edit to make changes to the profile s settings You will be brought to the Edit page where you can change the settings for this profile After editing the settings select Save to save the changes select Save As to save the profile as another one At any time select Cancel to return to the Authentication Profile interface without saving any of your changes e Edit Select Edit to make changes to the selected profile s settings You will be brought to the Edit page where you can change the settings for this profile Select Save to save the scan To save a changed authentication profile as a new one select Save As At any time select Cancel to return to the Authentication Profile without saving any of your changes e Delete Select Delete to delete the selected profiles A warning message will appear to confirm the deletion Select OK to delete the selected plan or select Cancel to return to Authentication Profile without deleting the select
164. ion of the file RiskFormula Risk Formula provides the user with a method to measure level of risk in proportion to the risk type It allows users to grow risk at a specified factor providing an accurate look at risk by occurrence You can add the RiskFormulas node that must be in parallel with the Name node in the test suite and add the Raw Stepped and Weighted attributes and then add the risk formulas as the values of the three attributes to define the Raw type risk formula Stepped type risk formula and Weighted type risk formua RunAsTestGroup A RunAsTestGroup groups the specified checks together The checks can test files according to one checkpoint e DatabaseField This is the location in the Compliance Guardian Online database where the scan result data is stored Compliance Guardian Online will automatically specify the location for storing data e MaintdfID Provides the ID of the check to be run and stored in the database table e Name Provides the name of the checkpoint 133 Compliance Guardian Online User Guide e PolicyURL Define a URL that will link to a website defining rules for how checks in this check group will test files e Description Enter the description for the test group In Scan Result of Compliance Reports the description will display in the file s corresponding detailed report e ContentType You can add this attribute in the Operator node in Compliance Guardian Online gt T
165. ionary Configure the following attributes O Separator Define a separator if multiple values are specified o Value Define one or more values for the test use the separator specified before to separate the values Regex This element has the following attributes e SearchAIl Define whether or not to check the comments and scripts e ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is specified every location of the instance found will be recorded in the Compliance Guardian Online database If No is specified the check continues but the locations of the instances found will not be recorded in the database e ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note If the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed e CaseSensitive Define if the text being tested for must match the case exactly 194 Compliance Guardian Online User Guide e Dictionary Configure the following attributes O Separator Define a separator if multiple values are specified o Value Define one or more values for the test use the separator specified before to separate the values e Filter This is optional Select the checkbox before Filter the Text section and the Regex sec
166. ions setting will be deleted to the Recycle Bin Encrypt The files or items filtered based on the Conditions setting will be encrypted After you select Configure after the Encrypt action in the Create Action Policy or Edit Action Policy interface configure the following settings in the Configure Encrypt field e Security Profile Select a security profile for encrypting the files or items Select New Security Profile to create a new security profile For more information refer to Security Profile Encrypt and Quarantine The files or items filtered based on the Conditions setting will be encrypted and then quarantined After you select Configure after the Encrypt and Quarantine action in the Create Action Policy or Edit Action Policy interface configure the following settings in the Configure Encrypt and Quarantine field e Quarantine Method Select a Quarantine Method o In place quarantine The files or items will be quarantined but they are still in SharePoint Online Specify a SharePoint group that has permission to view or manage the encrypted data in SharePoint Enter a group name and then specify permissions for the group The users in the group will have the specified permissions to the files or items whose Quarantine Method is In place quarantine Note If the group does not exist in SharePoint Online the new group will be created If the group already exist in SharePoint Online the group permissions will not be
167. it K Save Q Cancel W Delete N Scan Q Compliance Guardian Online User Guide 105 Compliance Reports The following table provides a list of hot keys for Compliance Reports page functionalities Functionality Name and Hot Key Scan Filter M Trend Report N Export to Datasheet K Scan Result The following table provides a list of hot keys for the Scan Result page functionalities Functionality Name and Hot Key Passed Files G Failed Files Q View Detailed Report Page Detailed Report U Error Highlight Report W Human Auditor The following table provides a list of hot keys for the Human Auditor page functionalities Functionality Name and Hot Key Change Status N Auditing History Y Export Requests The following table provides a list of hot keys for the Export Requests page functionalities Functionality Name and Hot Key Download W Delete N Stop Q Restart K 106 Compliance Guardian Online User Guide Export All Requests to HTML The following table provides a list of hot keys for the Export All Requests to HTML page functionalities Functionality Name and Hot Key Export Report Settings Q Export G Cancel W Profile Manager U View M Edit K Cancel W Edit K Save Q Cancel W Delete N Run Now W Classification Scanner Page The following table provides a list of hot keys
168. ite Manager interface You can upload multiple test suites at one time Before uploading the test suites you must zip the test suites and then select the ZIP file to upload them to Compliance Guardian Online After you select Upload if the checks with the same ID or same name as the ones you upload already exist in Compliance Guardian Online or the test suites with the same name as the ones you upload already exist in Compliance Guardian Online the Upload interface appears All the checks with the same ID or name are displayed in the window and all the test suites with the same name are displayed in the window You can only select to upload the checks with the same ID and name and then select Upload then the checks will replace the existing ones in Compliance Guardian Online You can also select to upload the test suites and then the test suites will overwrite the existing ones that have the same name Note You can only upload a test suite if you have an enterprise license Download Select Download to download a selected test suite Note You can only download a selected test suite if you have an enterprise license View Select View to view details about a selected test suite Edit Select the test suite that you want to edit and then select Edit For more information refer to Editing Test Suite Delete Select any test suites you want to delete You can only delete test suites that you uploaded to the Compliance Gu
169. ite to another one At any time select Cancel to return to the Test Suite Manager interface without any changes Editing Test Suite Attributes Select Edit Test Suite Attributes in the drop down list The Edit Test Suite Attributes interface appears There are two formats of the selected test suite displaying in the Edit Test Suite Attributes interface Under the XML Format tab the test suite is displayed in the XML format Refer to the following tips to edit the attributes e Double click the attribute that you want to edit The attribute is as editable You can also double click the entire row to make the attributes in the row editable e Forsome attributes you can edit them directly in the editable text box For other attributes edit them by selecting another value in the drop down list If you want to change a check edit the tdflD attribute you can search the specified checks by entering a keyword in the search field in the drop down list e To add anode double click the entire row under which you want to add the node Then press Enter on the keyboard The new node is added Enter the attributes in the newly added node according to your requirement Compliance Guardian Online User Guide To delete a node double click the entire row and then delete all of the content of this row For details about the attributes of the test suite refer to Test Suites Check Manager Check Manager allows you to manage checks To access
170. ive the group users access to use Classification Reports in Compliance Guardian Online Report Sources Select the Report Sources checkbox the group users can view all of the scan reports on SharePoint Online sites in the Classification Reports Report Details Select the Report Details checkbox to give the group users the permission to view report details Incident Types Select the Incident Types checkbox to give the group users the permission to manage files in Incident Manager Select the expand button then you can select to just give the group users permission to manage the quarantined files encrypted files or redacted files Actions Select the Actions checkbox to give the group users the permission to perform actions in Incident Manager Select the expand button then you can select to just give the users the specified action permissions o Common Common includes Settings and Create Shared Policies Profiles and Scans If you select the Common checkbox both of the checkboxes before Settings and Create Shared Policies Profiles and Scans will be selected Settings Select the Settings checkbox to give the group users access to use Settings in Compliance Guardian Online Compliance Guardian Online User Guide Note The users in the created group cannot extend a license cannot use Account Manager Auditor Settings Test Suite Manager and Check Manager although you have selected Sett
171. k s raw risk level calculated by the raw risk formula in the test suite the second check s raw risk level calculated by the raw risk formula in the test suite the last check s raw risk level calculated by the raw risk formula in the test suite e Stepped risk of one file the first check s stepped risk level calculated by the stepped risk formula in the test suite the second check s stepped risk level calculated by the stepped risk formula in the test suite the last check s stepped risk level calculated by the stepped risk formula in the test suite e Weighted risk of one file the first check s weighted risk level calculated by the weighted risk formula in the test suite the second check s weighted risk level calculated by the weighted risk formula in the test suite the last check s weighted risk level calculated by the weighted risk formula in the test suite All the files analyzed by the scan engine will be grouped into the following three types according to their risk levels e High Priority e Medium Priority e Low Priority Note For more information on high medium and low priority files refer to the Risk Report section The Risk Report displays all three types of files Select View All Risk Report to go to the Risk Report page to view more detailed information about the grouped files Compliance Guardian Online User Guide Violation Report Overview The Violation Report overvie
172. kbox is enabled You can select to change the classification result by selecting the Change classification result checkbox A table listing all the tags that have been added to the file or item appears You can change the tags based on your own requirement The file or item will also have the default risk values of the changed tag e Conflict Resolution If there is a file this function will not be taken effect on a SharePoint item whose name is same as the file name that you want to restore in the location where the file is restored a conflict will be judged Select a conflict resolution o Replace The conflicted destination file will be replaced with the selected file or item after the restore o Skip The file will be skipped to restore to the destination Decrypting the SharePoint Files or Items Affected by the Encrypt and Quarantine Action Quarantine Method is Out of Place Quarantine After you select a SharePoint file or item that is affected by the Encrypt and Quarantine action and the Quarantine Method is Out of place quarantine configure the following settings in the Decrypt interface e Restore Type Select In place restore to restore the selected file or item to its original place Select Out of place restore to restore the selected file or item to another place in SharePoint If you select In place restore o Ignore this file until the file or rules change Select this checkbox the file or item will not be scanned
173. last check specified under the Operator node the result of the checks is NA If the check with a False check result is the last check you added in the Operator node then the result of the checks added is False If you have added Or When you add multiple checks one of the checks results in this test suite is True and the check with a True check result is not the last check you added in the Operator node the result of the checks added in the Operator node is NA If the check with a True check result is the last check you added in the Operator node the result of the checks added in the Operator node is True ContentType You can add this attribute in the Operator node in Compliance Guardian Online gt Test Suite Manager gt Edit Test Suite Attributes interface Define the content types that will be scanned If you do not define the content types all the file content types that are supported to be scanned in Compliance Guardian Online will be scanned A DoRunCheck keeps specified checks separately They will not run as a group but will scan files separately 160 DatabaseField This is the location in the Compliance Guardian Online database where the scan result data is stored Compliance Guardian Online will automatically specify the location for storing data RiskLevel Specify the risk level for this check RiskLevel r1 is required RiskLevel r2 and RiskLevel r3 are optional Use comma to separate them
174. lect Login Using the Tool Enter the URLin the URL field on the top of the tool screen direct to the desired page and then you can perform the related functions using the tool Refer to the following details about the tool functions e Operation Field You can perform the following actions in this field o Record On the webpage you want to record select the Record button Compliance Guardian Online Transaction Capture will then start to record the webpages you access from this current webpage The URLs that are recorded will be displayed on the Recorded Information Field O Stop Select the Stop button to stop recording the webpages o Play Select the Play button The series of webpages that you have recorded will automatically play as they are accessed o Reset Select the Reset button all the recorded results will be cleared up o Save Select the Save button to save the series of operation results as a transaction file After select the Save button the Save As window pops up Select a location and then select Save on the Save As window to save the transaction file which will be used for Compliance Guardian Online Website Scanner o Delete Select a record in the Recorded Information Field and select Delete the record then will be deleted o Import Import a previously saved transaction file You can view the results that the transaction file records by selecting Play e Recorded Information Field The recor
175. lement section contains the following attributes e Name Define the element name that will be tested e CaseSensitive Define if the element name being tested for must match the case exactly e ResultNA Define the result when the specified element is not found If TrueResult is defined then if the specified element is not found the True result will be returned If FalseResult is selected then if the specified element is not found the False result will be returned If NAResult is selected then if the specified element is not found the status of the tested file will be Not Applicable which will be displayed in the Compliance Guardian Online report In other words you have the option to set the result to Not Applicable if none of the elements are found e Truelf There are two values for this attribute All and One If One is defined the scan will stop when one instance is found to save scan time If All is defined the scan will only stop when all instances are found e ValidWhen This is used to indicate if the result is valid when the condition is one of two values True or False ListLoc The ListLoc section contains the following attributes e Type There are two values for this attribute Valid and Invalid All elements that are considered valid or invalid are stored to the database the Location e Status This is used to indicate the disposition of the element and the severity selected by the user Ele
176. liance File Errors Report the error type of the failed file is Maximum Row Exception o DataTable After scanned by the check that is assigned to the DataTable role the locations of the instances that are recorded will be reported in the Compliance Data Table Report o Cookie The check that is assigned this role can be used for the Cookie check e RunCheck If True is selected for this attribute when running a Compliance Guardian Online job using the test suite the files will be scanned according to the rule set in this check If False is selected for this attribute the check will not be used to scan the files e TdflD Provide the ID of the check to be run and stored in the database table Compliance Guardian Online User Guide ipt Test Suite for Classification and Tagging lt xml version 1 0 encoding UTF 8 gt Classification Version 3 3 0 0002 DepthScan HyBrid gt lt Name gt classification lt Name gt lt Description gt lt TagName NoRisk False overrideuser false OverrideCG True placetags 1 tag category gt lt RiskFormulas gt Raw Name Raw ri ncz Raw lt Stepped Neme Stepped gt ri r2 n 1 lt Stepped gt lt Weighted Name Weighted gt r1 r2 r3 n 1 lt Weighted gt lt RiskFormulas gt lt AllowedTagValues gt lt TagValue DefaultRiskValue_Weighted 3 DefaultRiskValue_Stepped 2 DefaultRiskValue_Raw 1 priority 1 gt fruit lt TagValue gt lt TagValue DefaultRiskValue_W
177. line User Guide Classification Reports Classification Reports includes Action Report Incident Report and Export Requests It is used to view the report results of the files affected by Classification Scanner actions as well as provide operations to the quarantined files redacted files and encrypted files Launching Classification Reports To launch Classification Reports complete the following steps 1 Log in to Compliance Guardian Online If you are already in the software select Home on the top of the screen to go to the home page From the home page all of the product modules are displayed 2 Select Classification Reports to launch its interface 3 Alternatively you can select Reports on the top of the screen and select the corresponding module of Classification Reports on the navigation bar to launch Classification Reports Action Report Action Report is used to view the results of the files affected by Classification Scanner Select Classification Reports in the home page of Compliance Guardian Online the Action Report interface appears or you can select Reports on the top of the screen and then select Action Report in Classification Reports to access the interface You must configure the Report Settings at the upper right corner of the Action Report interface e Specify a default risk formula Select the down arrow a drop down list appears All of the risk formulas will be loaded in the drop down list Select
178. line license e Manually Enter SharePoint Online Site Select this radio button in the left pane of the Create Scan interface a text box appears Enter a SharePoint Online site collection and then select My Registered Sites node the entered site collection is displayed under the My Registered Sites node Note The entered site collection must exist in the connected Office 365 admin center If Manually Enter SharePoint Online Site is selected the user in the selected authentication profile must have the site collection administrator permission to the target site collections and must apply a valid SharePoint Online license Compliance Guardian Online User Guide After getting the SharePoint Online sites select the SharePoint Online site collection that you want to scan under the My Registered Sites node You can also select the nodes under the site collection to scan If you want to scan the posts and replies in Newsfeed you must select the MicroFeed list under a site If you want to scan the user profile select the personal site collection and deselect the top level site node and the nodes under the top level site node Configuring Scan Settings In the right pane of the Create Scan interface configure the following settings e Tagging Test Suite Selection Select the tagging test suites The SharePoint Online sites will be scanned according to the rules defined in the selected test suites e Action Policy Select a
179. llowing settings Spider Profile Name Enter a spider profile name Select the checkbox before Set as Default to save the spider profile as the default one Share Mode Select the share mode If Public is selected all users can see the spider profile you created if Private is selected only you can see the spider profile Maximum Depth It s used to specify the depth level needed to crawl For example if you enter 1 Compliance Guardian Online will only crawl the start URL specified in the scan and then scan the objects in the URL If you enter 3 Compliance Guardian Online will crawl the start URL specified in the corresponding scan the linked pages on the start Compliance Guardian Online User Guide URL page and the linked pages from the pages one level deeper If you have a trial license you can specify 100 at most if you have an enterprise license you can scan all the pages of an entire website Enter unlimited if you want to scan all the pages of an entire website e Filter Policy Select a defined filter policy to limit the objects that will be crawled e Robot Exclusion Protocol Control Select whether or not to follow Robot Exclusion Protocol Unless manually configured the checkbox is selected which means that Compliance Guardian Online will not crawl any link that is forbidden to access in Robot txt e Redirection Crawling Control Select whether or not to allow crawling redirections If you want to allow
180. lt RunAsTestGroup gt DoRunTDF DatabaseField TDFResult8 RiskLevel 3 RunCheck True tdfID 508_html_10_qaqa gt DoRunTDF DatabaseField TDFResult9 RiskLevel 3 RunCheck True t amp 1D 508 html 11 qaqa lt RunAsTestGroup DatabaseField TDFResult3 MainTdfID 508 html GH qaqa lt Name gt Section 508 1194 22 g h lt Name gt lt PolicyURL gt http www access board gov sec508 guide 1194 22 htm g lt PolicyURL gt lt Description gt g Row and column headers shall be identified for data tables h Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers Description DoRunTDF RiskLevel 3 RunCheckz True tcfID2 508 html 12 qaqa xDoRunTDF RiskLevel 3 RunCheckz True tdfID 508 html 13 qaqa lt RunAsTestGroup gt DoRunTDF DatabaseField TDFResult2 RiskLevel 3 RunCheck True td ID 508 html 14 qaqa Role MaxRow gt DoRunTDF DatabaseField TDFResult4 RiskLevel 3 RunCheck True td 1D 508 html 15 qaqa Role DataTable gt RunAsTestGroup DatabaseField TDFResult10 VainTdfID 508 html I qaqa lt Name gt Section 508 1194 22 i lt Name gt lt PolicyURL gt http www access board gov sec508 guide 1194 22 htm i lt PolicyURL gt Description Frames shall be titled with text that facilitates frame identification and navigation lt Description gt DoRunTDF RiskLevel 3 RunCheck True tdfID 508 html 16 qa
181. me Scanner v Reports v Settings Job Monitor Compliance Reports File Errors Export to Datasheet 4 Error Type Number of Errors Percentage of Errors Maximum Row Exception 6 100 00 Show rows 10 v Page 1 of 1 Figure 7 File Errors Report page The following information is displayed on this page e Error Type Displays the type of the specified error Selecting the displayed error the Error Details interface appears and it displays the following information Compliance Guardian Online User Guide o File Location The full URL of the specified file Selecting the URL in this column will redirect you to the specified file o Details The detailed error information of this specified type of error e Number of Errors The number that the specified error occurs e Percentage of Errors The percentage of this specified error in all the errors found If you add the value in this column for each kind of error you will get 10096 Select the Export to Datasheet link on the top right corner of this page enter a request name in the Export to window then select OK and the detailed information displayed on this page will be exported to a CSV file for further use File Type Report Select File Type Report on the navigation bar You will be brought to the File Type Report page You can also directly select File Type Report under the Other Reports field in the Compliance Report Home Page You can view all the scanned fil
182. mentRepeat The ElementRepeat section contains the following attributes this section is optional e Alert Define whether to check for repeating elements e Value Define the maximum times the element can repeat before the check is determined False TextCompare The TextCompare section contains the following attributes this section is optional e CompareType Define the compare type The attributes for CompareType are MustContain MustNotContain MustEqual MustMatch MustNotMatch and MustNotEqual e Separator Define a separator if multiple values are specified PE Compliance Guardian Online User Guide e CaseSensitive Define if the element being tested for must match the case exactly Attributes The Attributes section contains the following attributes this section is optional e Name Define attribute name that will be tested e CaseSensitive Define if the attribute name being tested for must match the case exactly e AllowNull Define whether the attribute that has no value will be tested e MustExist Define whether or not the attribute has to exist If it is set to True then the test will fail if the specified attribute does not exist The following elements with specific attributes appear within the optional Attributes section e Length This element is optional o CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan Les
183. module Multiple groups can be specified here choose Select All to select all of the listed groups e Schedule Configure the scan schedule by selecting the Enable scan schedule checkbox e E mail Notification Choose the notification profile for receiving the scan information Open the drop down menu and select a notification profile you previously created or select New Notification Profile to create a new one For information on creating a notification profile refer to Creating and Editing User Notification Profile for details Select Refresh to refresh the information in the drop down menu Compliance Guardian Online User Guide 3 Select Save to save the configurations and return to the Spider Profile interface If you edit a spider profile select Save As to save the profile to another one At any time select Cancel to return to the Spider Profile interface without saving any changes Creating or Editing Spider Profiles for Scanning SharePoint Online Sites in Compliance Scanner To create a new spider profile for scanning SharePoint Online sites in Compliance Scanner complete the following steps 1 Select Create in the Spider Profile interface 2 Select For SharePoint Online in the drop down list To modify a previously configured spider profile select the spider profile and then select Edit The Create Spider Profile or Edit Spider Profile interface appears 3 Configure the following settings e Spider Profile Name
184. n Key Select the way to generate an encryption key o Automatically generate an encryption Key Compliance Guardian Online will generate a key for you o Generate encryption Key from seed Select this option to have Compliance Guardian Online generate a key based on the seed you enter If you choose this method enter a seed into the Seed text box and then enter the same seed into the Confirm seed text box Select Save to save these configurations and return to the Security Profile interface or select Cancel to return to the Security Profile interface without saving these configurations The encryption method or length of a security profile cannot be modified once the profile has been created In the Security Profile interface to modify the description and configuration for a previously configured security profile select the profile you want to modify and then select Edit To delete a previously configured security profile select the profile you want to delete and then select Delete Note If the security profile you want to delete is already in use it is not allowed to be deleted E mail Template E mail Template allows you to configure an e mail template for the notifications and alerts To access the E mail Template for Compliance Guardian Online navigate to the Settings interface and then select E mail Template under the Application Profiles heading Compliance Guardian Online User Guide Managing E mail Templates
185. n action policy from the drop down list or create a new action policy to define the actions to the content that will be scanned For more information on working with action policies refer to Action Policy e Spider Profile Select the spider profile used for Classification The SharePoint Online sites will be crawled based on the rules defined in the spider profile Select View to view the settings in the selected spider profile Select Edit to edit the spider profile For the details about the spider profile refer to Spider Profile Select Save to save the scan A pop up window appears Enter the Scan Name and Share Mode then you can save the scan by selecting Save in the window or select Save and Scan Now to save the scan and scan immediately Select Cancel in the window to exit the window Select Scan Now to scan immediately Select Reset to erase any of the configured settings in the Create Scan interface Select Cancel to exit the Create Scan interface without any changes Editing Scans To modify a previously configured scan select the scan and then select Edit For more information about editing configurations for a scan refer to Creating Scans Select Save A drop down list appears Choose from the following options e Select Save from the drop down list to save the changes e Select Save As to save the scan as another one e Select Save and Scan Now to save the changes and scan immediately LEN Compliance Guardian On
186. n of the file or item For detailed information refer to Restoring Files Delete Select one or more file or item s versions and then select Delete on the ribbon to delete the selected versions Note The current file or item version cannot be deleted Select the Close Es button to exit the View Version History page e View Properties View the file or item s properties Compliance Guardian Online User Guide Restoring Files For the SharePoint files or items that are affected by the In place quarantine method after you select View Properties in the drop down list The corresponding SharePoint webpage appears displaying the file s properties The corresponding SharePoint webpage appears displaying the item s properties You can open the item attachment in the SharePoint webpage and then edit the content of the attachment For the SharePoint files or items that are affected by the Out of place quarantine method after you select View Properties in the drop down list All of the selected file s properties are displayed in the View Properties page Select Close to exit the View Properties page All of the selected item s properties are displayed in the View Properties page You can select the attachment name to download the attachment of the item and edit the content of the attachment and then upload the edited item through the Upload function which is introduced above You can also delete the attachment
187. nce Guardian Online User Guide Decrypting Files For SharePoint files that are affected by the Encrypt and Quarantine action and the Quarantine Method for the files is In place quarantine after you select View Properties the corresponding SharePoint webpage appears displaying the file s properties For SharePoint files that are affected by the Encrypt action after you select View Properties the corresponding SharePoint webpage appears displaying the file s properties For SharePoint files that are affected by the Encrypt and Quarantine action and the Quarantine Method for the files is Out of place quarantine after you select View Properties in the drop down list all of the selected file s properties are displayed in the View Properties page Select Close to exit the View Property page For SharePoint items after you select View Properties in the drop down list all of the selected item s properties are displayed in the View Properties page You can select the attachment name to download the attachment of the item and edit the content of the attachment and then upload the edited item through the Upload function which is introduced above Select Close to exit the View Properties page You can decrypt an encrypted file or item by selecting Decrypt above the table listing encrypted files Decrypting the SharePoint Files or Items Affected by the Encrypt Action After you select a SharePoint file or item affected by the En
188. nd then select Manage Content above the table listing redacted files The following actions appear in a drop down list which can be performed to a redacted file e Download View the selected file s content For the SharePoint files or items after you select Download in the drop down list o The file will be downloaded o SharePoint items cannot be performed this action since there is no content in an item e Upload Upload a file For the SharePoint files or items after you select Upload in the drop down list o The downloaded and edited file will be uploaded and will replace the selected file Note The uploaded file name and type must be the same as those of the selected file o The downloaded and edited attachment of the SharePoint item can be uploaded and replace the original attachment of the item Note The uploaded attachment name type must be same as the original attachment name and type Users always first download the file for reviewing the file and then edit the file according to their own requirement Upload the edited file to Compliance Guardian Online gt Incident Manager gt Redaction Users can restore the original file that is not redacted from the quarantined location through Compliance Guardian Online e View Version History View the version history of a file or an item 100 Compliance Guardian Online User Guide For the SharePoint files or items after you select View Version History in the drop down list
189. ne Method is In place quarantine Note If the group does not exist in SharePoint Online the new group will be created If the group already exist in SharePoint Online the group permissions will not be changed although you specify permissions here e Out of place quarantine The files or items will be quarantined to the Azure storage Redact Files Items Redact the files or items filtered based on the Conditions setting according to the Redaction type test suite After you select Configure after the Redact Files Items action in the Create Action Policy or Edit Action Policy interface the Configure Redact Files Items field appears Then select a Redaction type test suite to redact the files or items Quarantine Before Redact The files or items filtered based on the Conditions setting will be backed up and the backed up files or items will be quarantined The original files or items in SharePoint will be redacted After you select Configure after the Quarantine Before Redact action in the Create Action Policy or Edit Action Policy interface the Configure Quarantine Before Redact field appears Then select a Redaction type test suite to redact the files or items Compliance Guardian Online User Guide User Agent Profile A user agent profile is used for the backend web server when scanning the website To configure user agent profiles in the Settings interface select User Agent Profile under the Application Profiles heading M
190. ne a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual o Separator Define a separator if multiple values are specified o CaseSensitive Define if the attribute values being tested for must match the case exactly e WordsRepeat This element is optional o Number Define the number of times that words can repeat in the attribute value before the test fails If the number of times that words are repeating is greater than or equal to the defined value the test will fail TP Compliance Guardian Online User Guide ElementContent The ElementContent section contains the following attributes this section is optional e ContentReq Define whether the specified element must contain content If Yes is defined then the element must contain content or the check for this section will be False The following elements with specific attributes are within the optional ElementContent section e Length This section is optional o CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual o Characters Define the number of the characters used for the compare e TextCompare This section is optional Select the checkbox before this element the following attributes appear o CompareType Define a compare type The attributes for
191. ned and then the original files are redacted You can restore a redacted file or item to the original one by selecting Restore above the table listing redacted files After you select a SharePoint Online file or item configure the following settings in the Restore interface e Restore Type Select In place restore to restore the original file or item that is not redacted to its original place Select Out of place restore to restore the original file or item that is not redacted to another place in SharePoint Online If you select In place restore o Ignore this file until the file or rules change Select this checkbox the file or item will not be scanned after it is restored until the test suite or action policy is changed or until the file or item is changed Compliance Guardian Online User Guide iss o Change classification result The checkbox is enabled if you select Ignore this file until the file or rules change Select to change the classification result by selecting the Change classification result checkbox A table listing all the tags that have been added to the file or item appears You can change the tags based on your own requirement The file or item will also have the default risk values of the changed tag If you select Out of place restore you must select an authentication profile to connect to the Office 365 admin center from the Select an authentication profile drop down list Select Refresh to refresh the aut
192. nfigured scan select the scan and then select Edit For more information about editing configurations for a scan refer to Creating Scans Select Save A drop down list appears Choose from the following options e Select Save from the drop down list to save the changes e Select Save As to save the scan as another one e Select Save and Scan Now to save the changes and scan immediately Compliance Guardian Online User Guide Compliance Reports Compliance Reports is used to record the scan results and display the reports including Risk Report Data Table Report File Errors Report File Type Report PDF Exception Report Violation Report Link Validation Report Page Title Report and Human Auditor report It is also supported exporting the report to a datasheet or HTML file for your reference Launching Compliance Reports To launch Compliance Reports complete the following steps 1 Log into Compliance Guardian Online 2 Inthe home page of Compliance Guardian Online select Compliance Reports to launch its interface 3 Alternatively select Reports on the top of the screen a navigation bar appears 4 Select the report page on the navigation bar to enter the desired report page habuit g COMPUANCE Online Home Scanner v Reports v Settings Job Monitor E amp Compliance Reports Ed Classification Reports Dashboard Violation Action Report uA g om pl Scan Result Link Validation Incident Manager Compliance S
193. nly you can see the filter policy e Criteria Configure the criteria settings for the filter policy The criteria include Site Collection Site List Library Folder Item Document Attachment and File Content Select Add a Criterion to add a new rule by completing the following fields o Rule Select the new rule you want to create from the drop down list o Condition Select the condition for the rule o Value Enter a value you want the rule to use in the text box Note Depending on the filters you enter you can change the logical relationships between the filter rules There are currently two logical relationships And and Or The logic is set to And To change the logical relationship select the logical relationship link The And logical relationship means that the content which meets all of the rules will be filtered and included in the result The Or logic means that the content which meets any one of the rules will be filtered and included in the result Compliance Guardian Online User Guide You can view the logical relationship of the filter rules in the Basic Filter Condition area For example if the logical relationship is 1 And 2 Or 3 in the Basic Filter Condition area the contents that meet both the filter rule 1 and filter rule 2 or meet the filter rule 3 will be filtered out To add more filters repeat the previous step Select Remove to delete a rule that is no longer needed 4 Select Save to save the c
194. nns 20 Auditor SettlHgss tesa reset seccce tonitrui I E MM IE 20 Account Managers usce csaxcesc casse E RE cda ER ede Ra E Ede FRAR AE CREE RN RR E ge ERA DEO 21 Group Mariagemient io eroi trees cease eee eara eae use e gene se euo veas EE Poe pa sn ue aeg Rue se pasos eu Eye re svo ECEE 21 User Management utt occae enc tap ete certa cu aE ea ed ue Ee der Ead ese AEE saspe Ede SREE 24 Application Protiles ecce 26 Spider Profile erae Re co eer nS eed ee 26 Test SUITE Manager sert 2 neret kostete ru ade rele o a pcne Fo ue eite e vate dete ples dd 31 Check Manager voti hians avs nt v de MI SEU eI 33 diugiueam m 34 headed 38 User Agent Profile ov e tete DU Edere cedi sane ETE OS eu EU 43 Authentication Profile 2 tette tnter eaae ee tk ee dua eee eh e ace ea eae ee ERR dde diae tena edes 44 User Notification Profile cnini netten deeem exe EYE ete Fase een id ead ale gane nep eaa anra LER TOEA 46 Compliance Guardian Online User Guide PA addel E I 47 Security Protek eane e e M DII uM M I ME 49 Srt E E 49 Compliance Scaner ipo mimo E papier E e dre iere 52 Getting Started er 52 Launching Compliance Scanner ccsessssccececssseseceseceeecessesesaeseceeecesseseaaeaeeeeecesseseeaeseeeeesesseaaaeseeeeeeeeees 52 Managing Scans e
195. nt name being tested for must match the case exactly e Mustkxist Define whether or not the child element must exist If True is defined then the test will fail if there is No child element The following elements with specific attributes are within the optional ChildElement section e ElementRepeat This section is optional o Alert Define whether to check for repeating elements e Attributes This section is optional o Name Define the attribute name that will be tested o CaseSensitive Define if the attribute name being tested for must match the case exactly o AllowNull Define whether the attribute that has no value will be tested o MustExist Define whether or not the attribute has to exist If True is selected then the test will fail if the specified attribute does not exist The following elements with specific attributes are within the optional Attributes section o Length This section is optional CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define the number of the characters used for the compare o TextCompare This section is optional CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual Separator Define a separator if multiple values
196. o Compliance Guardian Online Data Center Select a data center from the drop down list to create your account You can select US East EMEA Ireland or APAC Singapore from the drop down list If you use the version available on Microsoft s Cloud Platform for U S Government select the US Gov Virginia data center First Name Enter your first name Last Name Enter your last name Password Enter your password to login Compliance Guardian Online Confirm Password Re enter your password which is used to login to Compliance Guardian Online Country or Region Select your country or region When selecting United States or Canada you also need to select your state or province States or Province Select your state or province Country Code Select your country code Phone Number Enter your phone number Organization Name Specify the organization you belong to Address Enter your address City Enter the name of the city where you work in the provided text box Zip Code Enter your zip code in the provided text box Select the I agree to the Terms of Service and Privacy Policy checkbox and then select Next Compliance Guardian Online User Guide 2 Inthe Scan Source and Message page select the scan source e SharePoint Online Site Select the checkbox for scanning SharePoint Online sites Then enter the number of user seats for SharePoint Online e Website Select the check
197. o Skip The file will be skipped to restore to the destination For the SharePoint files or items that are affected by the Out of place quarantine method after they are restored to SharePoint the following related objects or properties will be affected Workflow The original related workflows will not associate to the restored file or item ID The file s or item s ID will be changed after the file or item is restored to SharePoint e Web part Refer to the following scenarios for details o If the file s Web part is not saved together with the file or item saved in the different tables in SharePoint database the Web part will not exist after the file or item is restored no matter you select In place restore or Out of place restore as the Restore Type o If the file s Web part is saved together with the file or item saved in the same tables in SharePoint database and if you select In place restore as the Restore Type the Web part can be restored normally along with the file or item o If the file s Web part is saved together with the file or item saved in the same tables in SharePoint database and if you select Out of place restore as the Restore Type the Web part may be affected after the restore e Permissions The restored file or item will inherit its parent s permissions e Rating The restored file or item s rating will no longer exist after it is restored e Versions The file or item s versions will
198. on after a condition group to delete the condition group You can change the order of the condition group configuration by selecting the textbox on the top of each condition group to determine the priority of the condition group Select the right arrow B or down arrow Ed to expand or retract the settings of a condition group 3 Select Save to save the settings or select Cancel to return to the Action Policy interface without saving any changes If you are editing the action policy you can save the action policy as another one by selecting Save As Classification Actions Refer to the following section for details about each classification action Change Permission The permissions of the files or items filtered based on the Conditions setting will be changed based on your settings When selecting Configure after the Change Permission action in the Create Action Policy or Edit Action Policy interface configure the following settings in the Configure Change Permission field e SharePoint Group Name Enter a group name If the group does not exist it will be created e Group Permissions Specify permissions for the group Users in the group will have the specified permissions to the files or items If the group exists in SharePoint Online the original group permissions will not be changed although you specify permissions here Compliance Guardian Online User Guide Delete Files Items The files or items filtered based on the Condit
199. onfigurations and return to the Filter Policy interface If you edit a filter policy select Save As to save the filter policy to another one At any time select Cancel to return to the Filter Policy interface without saving any changes Creating and Editing Filter Policies for Taking Actions on Files To create a new filter policy for determining the files to be taken actions in Classification Scanner complete the following steps 1 Select Create on the Filter Policy page 2 Select For Action Policy in the drop down list To modify a previously configured filter policy select the filter policy and then select Edit The Create Filter Policy or Edit Filter Policy interface appears 3 Configure the following settings Name Enter a name for the filter policy Description Enter a description for the filter policy optional Share Mode Select the share mode If Public is selected all users can see the filter policy you created If Private is selected only you can see the filter policy Criteria Configure the criteria settings for the filter policy Select Add a Criterion to add a new rule by completing the following fields o Rule Select the new rule you want to create from the drop down list o Condition Select the condition for the rule o Value Enter a value you want the rule to use in the text box The filter rule contains three levels o Document Based on the SharePoint Document property value you specif
200. ort files to your specified location Compliance Guardian Online User Guide e Delete Select one or several requests and then select this button to delete the requests from the requests list e Stop Select one request and then select this button to stop the report generating process e Restart Select one request and then select this button to restart the report generating process Human Auditor Human Auditor allows you to change the initial status of a file while tracking and auditing these changes Select Human Auditor on the navigation bar eA Surma Online Home Scanner v Reports v Settings Job Monitor Compliance Reports gt Human Auditor Change Status Z5 Auditing History 10 v Test Suite v Check v Status v sFile Location Test Suite Check Change Status 0 of Selected Show rows 10 v Page 1 ofi Figure 14 Human Auditor interface Select the test suites in the Test Suite drop down list you can also search the specified test suites by entering the keyword in the search field of the drop down list Select checks in the Check drop down list you can also search the specified checks by entering the keyword in the search field of the drop down list Then select the check status in the Status drop down list Select Filter the files that are scanned according to the selected checks and whose status is the selected status are displayed in the table Compliance Guardian Online User Gu
201. ose of the selected file The downloaded and edited attachment of the SharePoint item can be uploaded and replace the original attachment of the item Note The uploaded attachment name and type must be same as the original attachment name and type Users must download the file for reviewing the violations in the file and then edit the file according to their own requirement Then upload the edited file to Compliance Guardian Online gt Incident Manager gt Quarantine Users can restore the edited file to the original place from the quarantined location through Compliance Guardian Online e View Version History View the version history of a file or an item o For the SharePoint files or items that are affected by the In place quarantine method after you select View Version History in the drop down list the corresponding SharePoint webpage appears displaying the file or item s version history o For the SharePoint files or items that are affected by the Out of place quarantine method after you select View Version History in the drop down list all of the file or item versions are displayed in the View Version History page You can perform the following actions to a selected version Download Select a version and then select Download on the ribbon to download the file or item s version for reference Restore Select a version of the selected file or item then you can select Restore to restore the current versio
202. ot Applicable The file does not contain the elements defined in the specified check Not Tested The specified check is not checked for the specified file When a check is included in the test suite of the scan policy used for scanning this file but the specified check is not enabled in the corresponding test suite this status will be displayed Warning The file contains violations Change Status You can change the file s initial status by selecting the change status 4 button in this column For the detailed information refer to Changing File s Initial Status Note Only the user who has the Human Auditor permission can see this column Error Highlight Report Select the error highlight report button in the Details column to view the source of the specified file in the Error Highlight Report window The contents that are not compliant will be highlighted in yellow so the users can locate those parts quickly and fix any compliance issues In the pop up window you can also view the following information File Location The full URL of the specified file Selecting the URL in this area will redirect you to the specified file Test Suite The name of the test suite used for scanning this file Scan Time The time when this file is scanned Status The status of this file regarding the whole test suite In this case because the scanned file disobeys one or several checks in the specifie
203. plete the following steps Select Create on the Filter Policy page Select For Website in the drop down list To modify a previously configured filter policy select the filter policy and then select Edit The Create Filter Policy or Edit Filter Policy interface appears Configure the following settings Name Enter a name for the filter policy Description Enter a description for the filter policy optional Share Mode Select the share mode If Public is selected all users can see the filter policy you created If Private is selected only you can see the filter policy Criteria Configure the criteria settings for the filter policy Select Add a Criterion to add a new rule by completing the following fields o Rule Select the new rule you want to create from the drop down list o Condition Select the condition for the rule o Value Enter a value you want the rule to use in the text box Note Depending on the filters you enter you can change the logical relationships between the filter rules There are currently two logical relationships And and Or The logic is set to And To change the logical relationship select the logical relationship link The And logical relationship means that the content which meets all of the rules will be Compliance Guardian Online User Guide filtered and included in the result The Or logic means that the content which meets any one of the rules will be filtered and include
204. ports the responsive Web design for working on tablet smart phone etc Note To use Compliance Guardian Online you must enable cookies and JavaScript Access https www complianceguardianonline com to use the version for Commercial use Access https usgov complianceguardianonline com to use the U S Government Pubic Sector version of Compliance Guardian Online LE Compliance Guardian Online User Guide Submitting Documentation Feedback to AvePoint AvePoint encourages customers to provide feedback regarding our product documentation You can Submit Your Feedback on our website Compliance Guardian Online User Guide pa Register an Account Before using the unified Compliance Guardian Online login page URL for all users each Compliance Guardian Online verifies the user s credentials by itself To register a new account select Create an account You will be brought to the Compliance Guardian Online Register Account page You will have 14 free days to use Compliance Guardian Online after you register Note If you have a trial license you can only have 10 scans in total and 100 jobs in total For more information on a Compliance scan and Classification scan refer to Compliance Scanner and Classification Scanner To register an account complete the following steps 1 In the Register Information page configure the following settings E mail Address Specify the e mail address you want to use to login t
205. qa DoRunTDF RiskLevel 3 RunCheck True tcfID2 508 html 17 qaqa DoRunTDF RiskLevel 3 RunCheckz True tcfID2 508 html 29 qaqa RunAsTestGroup RunAsTestGroup DatabaseField TDFResult11 MainTdfID 508_html_J_qaqa gt lt Name gt Section 508 1194 22 j lt Name gt lt PolicyURL gt http www access board gov sec508 guide 1194 22 htm j lt PolicyURL gt Description Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz This check can be customized lt Description gt xDoRunTDF RiskLevel 3 RunCheck True tcfID 508_html_18_qaqa gt xDoRunTDF RiskLevel 3 RunCheck True tcfID 508_html_19_qaqa gt lt RunAsTestGroup gt lt DoRunTDF DatabaseField TDFResult16 RiskLevel 3 RunCheck True tdfID 508_html_20_qaqa gt lt DoRunTDF DatabaseField TDFResult12 RiskLevel 3 RunCheck True tdfID 508 html 21 qaqa lt DoRunTDF DatabaseField TDFResult22 RiskLevel 3 RunCheck True tdfID 508_html_m gt DoRunTDF DatabaseField TDFResult13 RiskLevel 3 RunCheck True tdfID 508_html_22_qaqa gt DoRunTDF DatabaseField TDFResult14 RiskLevel 3 RunCheck True tdfID 508_html_23_qaqa gt DoRunTDF DatabaseField TDFResult15 RiskLevel 3 RunCheck True tdfID 508 html 24 qaqa lt TDFs gt lt CCC gt Figure 36 Overview of the test suite The following basic attributes are in the test suite e s
206. r content complies with organizational standards and identify all content that requires user review and distribute a list of items to the appropriate parties Checks A check is an XML file that defines the logic that Compliance Guardian Online uses to check files Checks identify the purpose the type of check to run such as a pattern of characters the condition such as social security number pattern and the possible result true or false Users can change the values in the checks to determine the check conditions but the elements specific format defined by Compliance Guardian Online in the checks must stay the same lt xml versionz 1 0 encoding UTF 8 gt lt Copyright 2001 12 AvePoint All Rights Reserved gt lt Tdf TdfID 508_html_14_qaqa gt lt ReportText gt lt Name gt Section 508 1194 22 g and h lt Name gt PolicyURL http www access board gov sec508 guide 1194 22 htm g lt PolicyURL gt lt Description gt Identify Exception Table row count exceeding the maximum row number This Check can be customized lt Description gt True result Pass gt Pass Table has less than 25 Rows lt True gt lt False result HR gt Review Required Large table Greater than 25 Rows requires human review lt False gt lt ReportText gt Element ValidWhen true TrueIf All ResultNA NAResult CaseSensitive No Name table gt lt ListLoc Status Warn Type Invalid gt lt ChildElement CaseSensitiv
207. r this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define the number of the characters used for the compare Compliance Guardian Online User Guide Match Element Validation This test type will be represented by the Element lt MatchElement gt For example lt MatchElement ValidWhen True Truelf All ResultNA NAResult CaseSensitive Yes Name Input gt lt ListLoc Status Fail Type Invalid gt lt Optional gt lt Attributes gt Attribute CaseSensitive Yes Name id MustExist Yes AllowNull No gt Length Chars 0 CompareType GreaterThan gt Length Chars 20 CompareType LessThan gt lt TextCompare CaseSensitive No CompareType MustNotContain Separator gt pdf lt TextCompare gt lt WordsRepeat Number 6 gt lt Attribute gt lt Attributes gt lt Optional gt lt ElementContent ContentReq false gt Length Chars 0 CompareType GreaterThan gt lt Length Chars 20 CompareType LessThan gt lt TextCompare CaseSensitive No CompareType MustContain Separator gt lt ElementContent gt lt Optional gt lt ChildElement CaseSensitive Yes Name d MustExist true gt SecondaryMatch ValidWhen True Truelf All ResultNA NAResult CaseSensitive Yes Name label gt Attribute CaseSensitive Yes Name For MustExist true AllowNull No gt
208. rShell SQL Server Outlook Windows Server Active Directory and Dynamics CRM 2013 are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Adobe Acrobat and Acrobat Reader are trademarks of Adobe Systems Inc All other trademarks contained in this publication are the property of their respective owners and may not be used without such party s consent Changes The material in this publication is for information purposes only and is subject to change without notice While reasonable efforts have been made in the preparation of this publication to ensure its accuracy AvePoint makes no representation or warranty expressed or implied as to its completeness accuracy or suitability and assumes no liability resulting from errors or omissions in this publication or from the use of the information contained herein AvePoint reserves the right to make changes in the Graphical User Interface of the AvePoint software without reservation and without notification to its users AvePoint Inc Harborside Financial Center Plaza 10 3 Second Street 9th Floor Jersey City New Jersey 07311 Compliance Guardian Online User Guide 163
209. roup or select the checkbox before the group and select View to see the details of the selected group Here you can also select Edit to make changes to the group s settings You will be brought to the Edit page where you can change the settings for this group After editing the settings select Save to save the changes select Cancel to return to the Group Management interface without saving any of your changes Deleting Groups Select Delete to delete any selected groups A warning message will appear to confirm the deletion Select OK to delete the selected groups or select Cancel to return to the Group Management interface without deleting the selected groups If the selected group contains any active users the group cannot be deleted User Management User Management allows you to manage specific users To access User Management for Compliance Guardian Online in the Settings interface select User Management under the Account Manager heading Compliance Guardian Online User Guide Managing Users In the User Management interface you will see a list of users Inviting Users and Re sending Invitation to Users To invite a user complete the following steps 1 Select Invite User to invite a user to use Compliance Guardian Online 2 Inthe Invite User interface configure the following settings e Users Enter the e mail addresses of the users you want to invite If you are in a free trial version of Compliance Guardian Onlin
210. rt will be displayed on the right pane of the interface Select Reset to erase any settings you configured in the left pane Viewing Action Reports The Action Report contains three sections Action Overview Risk Statistics and Reports eA ne Ie Sot Online Home Scanner v Reports v Settings Job Monitor Classification Reports Action Report Select Profile v SS lt S Report Settings SharePoint Online Action Overview Classification Files Risk Statistics v f My Registered Sites High Priority 0 E gi 3wfea 5000 sites BigtestL Total files 131605 A Medium Priority 0 A Ba http sp13ca 9889 sites 2000files Encrypt E x i Z tw http sp13ca 9889 sites BigData WI Encrypt and Quarantine IN Low Priority 11902 A tm http si 1BB9 sites bigdata2 Wi Tag Only G Classification 119703 JF tm http spi3wfe mas iin http sp13wfe sites Gsite A im hitps onlinetrialO1 sharepoint com Roll over the pie chart to view the data 9 Trend Report Encrypt Encrypt and Quarantine Tag Only Quarantine Move Delete File Item to Recycle Change Permission File Name Classification Time Risk Level Total files 54298 UpLoadFile_1000 test doc 2014 09 20 17 20 40 UTC 8 W High I Medium UpLoadFile 999 CG Onlin 2014 09 20172048 UTC 8 UpLoadFile 998 CG Onlin 2014 09 20 17 20 55 UTC 8 Wi Classification nn n mm E UpLoadFile 997 CSSpptx 2014 09 20 17 21 02 UTC 8 Time Range Roll over the pie c
211. rting before my license expires for any module drop down menu Select the Interval checkbox to have the reminder repeat at a set interval Enter a positive integer into the text box and select Days or Months from the drop down menu o Notification Method Select the notification method Select Pop up message when you log in to receive an alert when you log into Compliance Guardian Online Select E mail Notification to receive an alert by e mail Select Apply to apply the alert settings or select Reset to clear your changes and return to the default settings The Website tab displays the license information for scanning websites e License Information The current license related information o License Type Whether you have a trial license or an enterprise license o Expiration Time The expiration time of the license for Compliance Guardian Online O Status The current status of Compliance Guardian Online which reflects proper licensing Compliance Guardian Online User Guide e License Details The current license details o Available Domains The domains that you can scan e Alert Settings Compliance Guardian Online can be configured to notify you before licenses expires You can set how many days prior to expiration and at what interval you want to be notified as well as configure the method of notification to use To configure the alert settings select Alert Settings and edit as necessary o Not
212. s e Type There are two values for this attribute Valid and Invalid All elements that are considered valid or invalid are stored to the database the Location e Status This is used to indicate the disposition of the element and the severity selected by the user Filter The Filter section contains the following attributes e CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual e Separator Define a separator if multiple values are specified e CaseSensitive Define if the attribute name being tested for must match the case exactly e Value Define one or more values for the test use the separator specified before to separate the values Redaction The Redaction check is used to redact the specified content in a file Redaction RedactMetadata True RedactType Replace FindText CompareType MustEqual CaseSensitive No ListLocStatus Fail SearchAll Yes ListLoc2 Yes Dictionary Separator gt lt CDATA disallowed word list gt lt Dictionary gt lt FindText gt lt Replace Repeat True AfterCount 0 BeforeCount 0 Type Word gt lt Replace gt lt Redaction gt Figure 35 Redaction type check Configuring Attributes for Redaction Type Check Configure the attributes for the Redaction type check according to the instructions in the following sections Reda
213. s above to sign into AvePoint Online Services For details refer to the AvePoint Online Services User Guide If you access Compliance Guardian Online through AvePoint Online Service you are allowed to navigate back to the home page of AvePoint Online Services or go to other online products Select the switch product button on the top of Compliance Guardian Online interface and then select the other online product name to go to the other online product on the navigation bar Refer to the following rules for the user permissions in Compliance Guardian Online and AvePoint Online Services e Once auser registers a new account through Compliance Guardian Online the account is synchronized into AvePoint Online Services as the Service Administrator e Once a user is added into Compliance Guardian Online power user group the user will be the Application Administrator of the AvePoint Online Services product e Once a user is added into Compliance Guardian Online standard user group this user is the Standard User in AvePoint Online Services e Once a user is deleted from Compliance Guardian Online o If the user is only in Compliance Guardian Online this user will be totally deleted from AvePoint Online Services o If the user is also in other online products that are integrated in AvePoint Online Services the user permission will be updated since it is deleted from Compliance Guardian Online but the user will keep the permission for ot
214. s displayed on this page e ile Location The full URL of the specified file Selecting the URL in this column will redirect you to the specified file e Status The status of this file regarding this specified regulation check o Passed The file obeys the specified check o Failed The file disobeys the specified check Compliance Guardian Online User Guide e Details Select the detail report button in the Details column to view details in the View Detailed Report window Here you can view the following information O File Location The corresponding file path Selecting the URL in this area will direct you to the specified file Link Details Field This field can list four conditions 4XX Client Error 5XX Server Error Unknown Errors and List of Redirects 4XX Client Error If there are some links in the file with a 4XX status code they will be grouped in this field This field also displays the link s error type the link location in the file and the error description 5XX Server Error If there are some links in the file with a 5XX status code they will be grouped in this field This field also displays the link s error type the link location in the file and the error description Unknown Errors If there are some links with status codes that cannot be obtained due to some unknown exceptions the links will be listed in this field The location of the link and the correspondin
215. s optional CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define the number of the characters used for the compare o TextCompare This section is optional CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustMatch MustNotMatch MustEqual and MustNotEqual Separator Define a separator if multiple values are specified CaseSensitive Define if the attribute being tested for must match the case exactly o WordsRepeat This section is optional Number Define the number of times that words can repeat in the attribute value before the test fails If the number of times that words are repeating is greater than or equal to the defined value the test will fail o ElementContent This section is optional ContentReq Define whether the specified element must contain content If Yes is defined then the element must contain content or the check for this section will be False The following elements with specific attributes are within the optional ElementContent section Length This section is optional CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual Characters Define t
216. s you to view the status or details of jobs download reports and manage the jobs all from a central interface Note If you have a trial license you can only run 100 jobs in total using Job Monitor Getting Started Refer to the following sections for important information on getting started with Job Monitor Launching Job Monitor To launch Job Monitor and access its functionality log in to Compliance Guardian Online Select Job Monitor to launch its interface If you are already in the software select Job Monitor on the top of the interface Managing Jobs In the Job Monitor interface you will see a list of the scan jobs You may perform any of the following actions on a selected job e Download Select a job and then select Download to download the job report A pop up window appears Select TXT CSV or XLS as the format for the report in the Select the downloaded report format drop down list Then select Download to download the report or Cancel to return to the Job Monitor interface e View View a job report of the selected job Select the job by selecting the corresponding checkbox Select View on the ribbon The View Job Details interface appears The job report displayed in the interface with the Summary tab selected The Summary tab displays general information about the job For more in depth information select the corresponding Details tabs in the viewing pane You can also download the job report by selecting Downloa
217. sThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual o Characters Define the number of the characters used for the compare e TextCompare This element is optional o CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustEqual MustMatch MustNotMatch and MustNotEqual o Separator Define a separator if multiple values are specified o CaseSensitive Define if the attribute values being tested for must match the case exactly e WordsRepeat This element is optional o Number Define the number of times that words can repeat in the attribute value before the test fails If the number of times that words are repeating is greater than or equal to the defined value the test will fail ElementContent The ElementContent section contains the following attributes this section is optional e ContentReq Define whether the specified element must contain content If Yes is defined then the element must contain content or the check for this section will be False Compliance Guardian Online User Guide 1553 The following elements with specific attributes are within the optional ElementContent section e Length This section is optional o CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual o Characters Define the number of
218. selection e Details Select the detail report button in the Details column to view the detailed information in the View Detailed Report window Here you can view the following information o File Location The full URL of the specified file Selecting the URL in this area will direct you to the specified file o Test Suite The name of the test suite used for scanning this file o Scan Time The time when this file was scanned O Status The status of this file regarding the whole test suite In this case because the scanned file obeys all the checks in the specified check collection which means there is no failed item for this file its status will be considered as passed The file is therefore a passed file and the status will indicate Passed o Regulation The name of a specified regulation check included in the corresponding test suite Select the regulation will be redirected to the webpage of the check policy URL o Description The description of this specified check O Status The status of this file regarding this specified check Passed The file obeys the specified check Failed The file disobeys the specified check User Review Required The file needs the user to review it to decide its final status For example the file contains tables Not Applicable The file does not contain the elements defined in the specified check Not Tested The specified check is not ch
219. seseees ek 69 File Errors Repott dte Ret uterus iste cese Suite taxi este iUe ae e suu e taire 70 File Type RepOFt c icit rive P a Rn veteles rentes aaa bue rut vetiteste ess dietas ee TER PETERS NER 71 PDF Exception RepoFt iu cies socias aote cose eiee que cate son debes ace Dae edo de aeo iaaii eii raais ieie 72 ViolatioM REPO T MEE 73 Link Validation REPOFt ccccccccccccssssssssececececeesesseaececececseseaeaeeeeeceseeseeaeeeeeessessesauaeeeeeesseeseseaeeeeeesseesegs 74 P ge Title RE DOM RN REED DELI 76 EXPOMt ROQUESES vac cceceecwcdecacecetcawbecveded oo 77 Human Auditors csicccit EE 78 Compliance Guardian Online User Guide Export All Requests to HTML iiit Agee er cte tiene eveniat ese fo oat deque tuia eaa ene fo usando 79 S EET rase d E 84 erac 84 Launching Classification Scanner cc cccccccecsseesesseseceeecessesnaeseceeecesseaaeseeeescesseseuaeseeeeecusseseaaeseeeeeeesees 84 Managing SCANS c sscsscdssccsccsesctsbceessuatec serssedesguctee sabe stucutuctedeSecescdeasbeedeesestacucsteadeaeducetedendoaddemsebeadenehuceaeees 84 CPE ating ACH AE M 85 Selecting Authentication Profile cccccccccecssssssssnsecececsesssnsecsecececsesseaeaeseceeessenueasacseceesesenucanse
220. ssed files and failed files of the selected scan in the specified time range The total number of passed files failed files unavailable files and exceptional PDF files is the number of the files that need to be scanned in the specified scope Compliance Guardian Online User Guide Risk Report Overview The Risk Report overview area provides a quick overview of the Risk Report results The user can define a risk level for each check to represent the risk for files that do not obey this check A check is an XML file that defines the logic that Compliance Guardian Online uses to check files Checks identify the purpose for the check the type of check to run such as a pattern of characters the condition for the check such as a social security number pattern and the possible result of the check true or false Users can change the values in the checks to determine the check conditions but the elements specific format defined by Compliance Guardian Online in the checks must stay the same A test suite is a collection of checks For each test suite the risk of one file is calculated by the specified risk formula The risk formula is a formula used for calculating a check s risk level It provides the user with a method to increase risk at a level proportional to the risk type while at the same time providing a method to grow risk at a specified factor allowing for a real look at risk by occurrence e Raw risk of one file the first chec
221. stances are found e ValidWhen This is used to indicate if the result is valid when the condition is one of two values True or False Compliance Guardian Online User Guide 2 ListLoc The ListLoc section contains the following attributes e Type There are two values for this attribute Valid and Invalid All elements that are considered valid or invalid are stored to the database the Location e Status This is used to indicate the disposition of the element and the severity selected by the user Attributes The Attributes section contains the following attributes this section is optional e Name Define attribute name that will be tested e CaseSensitive Define if the attribute name being tested for must match the case exactly e AllowNull Define whether the attribute that has no value will be tested e MustkExist Define whether or not the attribute has to exist If it is set to True then the test will fail if the specified attribute does not exist The following elements with specific attributes appear within the optional Attributes section e Length This element is optional o CompareType Define a compare type for this length compare The attributes for CompareType are GreaterThan LessThan GreaterOrEqualThan LessOrEqualThan Equal and NotEqual o Characters Define the number of the characters used for the compare e TextCompare This element is optional o CompareType Defi
222. stances found will not be recorded in the database e ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note If the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed e CaseSensitive Define if the text being tested for must match the case exactly e MustRepeat Define the amount of times a word or phrase must be found before considering the condition to be True e CompareType Define MustContain or MustEqual for this attribute e ResultNA If the primary check in this check is not fulfilled the scan status will be the value you selected for the ResultNA attribute Compliance Guardian Online User Guide TE Secondary Configure the following attributes in this section RegEX Truelf Define the condition when the check result is True If Found is specified when finding an instance the check result of this check will be True If NotFound is specified when finding an instance the check result of this check will be False SearchAll Define whether or not to check the comments and scripts ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is specified then every location of the instance found will be recorded in the Compliance Guardian Online database If No is specified th
223. steps Compliance Guardian Online User Guide 1 Select Create on the Action Policy page To modify a previously configured action policy select the action policy and then select Edit The Create Action Policy or Edit Action Policy interface appears 2 Enter a Name for the action policy and enter an optional Description for future reference Then configure the Set up the scan action rules section e Conditions Select a filter policy that is used for the action policy from the drop down list For more information on configuring the filter policy used for the action policy refer to Creating and Editing Filter Policies for Taking Actions on Files e Actions Select an action to handle the files Then select Add an action Repeat the above step to add multiple actions The actions then will be added If the Configure button appears after the added action you must select it to configure the settings for the action Select the delete 7 button after an action to deselect to add this action You can change the order of the action configuration by selecting the textbox before the added action to determine the priority of the action For details of each action refer to Classification Actions e Alert Specify whether to send an e mail when the action fails to execute or successfully executes to the scanned files and then select an alert profile Select Add a Condition Group to add another condition group Select the delete i butt
224. t OK and the detailed information displayed on this page will be exported to a CSV file for further use Link Validation Report Select Link Validation Report on the navigation bar You will be brought to the Link Validation Report page You can also directly select Link Validation Report under the Other Reports field in the Compliance Report Home Page The Link Validation Report page provides a view all the tested files that contain links eA Amarone R SONS Online Home Scanner v Reports v Settings Job Monitor Compliance Reports Link Validation Export to Datasheet sponlinel v 1 files passed and 9 files failed in the Link Validation Report https avepoint09 public sharepoint com Pages PageNotFoundError aspx Q Failed https avepoint09 publicsharepoint com Pages searchresults aspx Passed https avepoint09 public sharepoint com Pages Blog aspx Failed https avepoint09 public sharepoint com Pages Post aspx Failed https avepoint09 public sharepoint com Pages Posts aspx Q Failed https avepoint09 public sharepoint com Pages Archives aspx Failed https avepoint09 public sharepoint com Pages default aspx Q Failed https avepoint09 public sharepoint com Pages About us aspx Q Failed https avepoint09 public sharepoint com Pages Contact us aspx Failed https avepoint09 public sharepoint com Pages Directions aspx Failed Show rows 10 v Page 1 ofi Figure 11 Link Validation Report page The following information i
225. t Report e Risk Report e DataTable Report e ile Errors Report e File Type Report e PDF Exception Report e Violation Report e Link Validation Report e Page Title Report e Human Auditor e Export Requests e Export All Requests to HTML The following actions can be performed at the lower right hand corner of any report page e To change the number of the report result items displayed per page select the desired number from 10 default value 15 20 30 in the Show rows drop down menu e Togo to the specified page enter the page number in the Page of text box and press Enter on your keyboard e Togo to the next page select the gt button to return to the previous page select the lt button Compliance Guardian Online User Guide Scan Result Report To view details on all the files that are analyzed by the scan engine select Scan Result on the navigation bar to open the Scan Result page and review the Passed Files Tab and Failed Files Tab pre Sviten Online Home Scanner v Reports v Settings Job Monitor Compliance Reports Scan Result Failed Files i Trend Report Export to Datasheet test2 v File Location Test Suite Details http y 163 com from 20 WCAG 2 0 http vipmail com f topnav Section 508 httpi qiye 163 com f topnav Section 508 Show rows 10 v Page 1 of 1 Figure 4 Scan Result report page To view a trend report as described in the Compliance Report Home Page section select t
226. t to use e Confirm password Enter the new password again for confirmation e Verification Enter the verification characters Select Refresh to refresh the verification graphic if there is no display image After setting up the new password select Submit to save your new password The sign in page appears Enter your new password to log into Compliance Guardian Online Compliance Guardian Online User Guide Integration with AvePoint Online Services Compliance Guardian Online is integrated with AvePoint Online Services Users can register accounts for Compliance Guardian Online in AvePoint Online Services instead of registering it through the unified Compliance Guardian Online login page URL Access to Compliance Guardian Online is also available through the AvePoint Online Services sign in page To register for a Compliance Guardian Online account in AvePoint Online Services you must first register an account in AvePoint Online Services AvePoint provides the following methods to register an AvePoint Online Services account e Register on the AvePoint Online Services website e Visit the AvePoint Online Services page or the Compliance Guardian Online page on the AvePoint official website e To register for AvePoint Online Services for U S Government Public Sector access the following URL https usgov avepointonlineservices com To access Compliance Guardian Online through AvePoint Online Services use one of the entrie
227. t will be returned if NAResult is defined then if the specified element is not found the status of the tested file will be Not Applicable which will be displayed in the Compliance Guardian Online report In other words you have the option to set the result to Not Applicable if none of the elements are found e AttrName This is the attribute that will be tested e AttrCaseSensitive Instruct the testing core if the attribute name being tested for must match the case exactly e MinLevel Represent the minimum HTTPS protocol encryption level required by the check Compliance Guardian Online User Guide E TextCompare This TextCompare section is optional The section contains the following attributes e CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustEqual MustMatch MustNotMatch and MustNotEqual e Separator Define a separator if multiple values are specified e CaseSensitive Define if the attribute being tested for must match the case exactly e Value Define one or more values for the test use the separator specified before to separate the values Cookie Validation This test type will be represented by the Element lt CookieValidation gt For example CookieValidation cPIITdf 1 Expires 100000 ResultNA NAResult PrivacyLink bbc com PrivacyLinkReq True ThirdParty true cType 1 gt lt CookieValidation gt Figure 29 Cookie check T
228. te a new user agent profile select Create in the Manage group of the User Agent Profile page To modify a previously configured user agent profile select the user agent profile and then select Edit on the ribbon In the Create User Agent Profile or Edit User Agent Profile interface configure the following settings Name Enter a name for the user agent profile Description Enter a description for the user agent profile optional Share Mode Select the share mode If Public is selected all users can see the user agent profile you created if Private is selected only you can see the user agent profile User Agent String Specify the user agent string The user agent string is the text that programs use to identify themselves to HTTP mail and news servers for usage tracking purposes For more information about user agent strings refer to Microsoft s Understanding user agent strings article Compliance Guardian Online User Guide Select Save to save the configurations and return to the User Agent Profile interface If you edit a user agent profile select Save As to save the profile to another one At any time select Cancel to return to the User Agent Profile interface without saving any changes Authentication Profile An authentication profile is used to connect to the website or SharePoint Online sites To configure authentication profiles in the Settings interface select Authentication Profile under the Applicat
229. technologies 195 Compliance Guardian Online User Guide o S3 Multi session with PII This tier encompasses any use of multi session Web measurement and customization technologies when PII is collected including when the agency is able to identify an individual as a result of its use of those technologies e Privacylink If the privacy link in the file contains the value specified here this check will be True Dictionary This test type will be represented by the Element lt FindTextGroup gt For example FindTextGroup BreakIfFound True gt FindText CompareType MustEqual CaseSensitive No ListLocStatus Warn SearchAll Yes ListLoc Yes Truelf NotFound gt Dictionary Separator gt text1 text2 text3 lt Dictionary gt lt FindText gt Regex CaseSensitive No ListLocStatus Fail SearchAll Yes ListLoc Yes TrueIf NotFound gt Dictionary Separator gt text 4 5 text1 1 lt Dictionary gt lt Filter gt Text CaseSensitive No Separator gt 2147483647 lt Text gt Text CaseSensitive No gt 2147483647 lt Text gt lt Regex CaseSensitive No gt lt CDATA d 4 d 5 gt lt Regex gt lt Filter gt lt Regex gt lt FindTextGroup gt Figure 30 Dictionary check Dictionary The Dictionary section contains the following attribute e BreaklfFound Define Yes or No for this attribute If Yes is defined the scan will stop when one instance is found to save sc
230. ter policy Here you can also select Edit to make changes to the filter policy s settings You will be brought to the Edit page where you can change the settings for this filter policy After editing the settings Compliance Guardian Online User Guide select Save to save the changes select Save As to save the filter policy as another one At any time select Cancel to return to the Filter Policy interface without saving any of your changes Edit Select Edit to make changes to the selected filter policy s settings You will be brought to the Edit page where you can change the settings for this filter policy Select Save to save the filter policy To save a changed filter policy as a new one select Save As At any time select Cancel to return to the Filter Policy without saving any of your changes Delete Select Delete to delete the selected filter policies A warning message will appear to confirm the deletion Select OK to delete the selected plan or select Cancel to return to Filter Policy without deleting the selected filter policies Creating and Editing Filter Policies Compliance Guardian Online provides three types of filter policies which can be used for scanning websites scanning SharePoint Online sites and taking actions on files Refer to the following section for details Creating and Editing Filter Policies for Scanning Website To create a new filter profile for scanning a website in Compliance Scanner com
231. tes O Separator Define a separator if multiple values are specified o Value Define one or more values for the test use the separator specified before to separate the values Regex This Regex section is optional The section contains the following attributes e The Regex section contains the following attributes o Truelf Define the condition when the check result is True If Found is defined when finding an instance the check result of this check will be True If NotFound is defined when finding an instance the check result of this check will be False o SearchAIl Define whether or not to check the comments and scripts o ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is defined then every location of the instance found will be recorded in the Compliance Guardian Online database If No is defined the check continues but the locations of the instances found will not be recorded in the database o ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Note that if the status set for True result or False result is Fail the value for the Status attribute will be Fail and the value cannot be changed o CaseSensitive Define if the text being tested for must match the case exactly e Dictionary Configure the following attributes o Separator Define a separator i
232. the characters used for the compare e TextCompare This section is optional Select the checkbox before this element the following attributes appear o CompareType Define a compare type The attributes for CompareType are MustContain MustNotContain MustEqual MustMatch MustNotMatch and MustNotEqual O Separator Define a separator if multiple values are specified o CaseSensitive Define if the content being tested for must match the case exactly ChildElement The ChildElement section contains the following attributes this section is optional e Name Define the name of the child element that will be tested e CaseSensitive Define if the element name being tested for must match the case exactly e Mustkxist Define whether or not the child element must exist If True is defined then the test will fail if there is No child element The following elements with specific attributes are within the optional ChildElement section e ElementRepeat This section is optional o Alert Define whether to check for repeating elements e Attributes This section is optional o Name Define the attribute name that will be tested o CaseSensitive Define if the attribute name being tested for must match the case exactly o AllowNull Define whether the attribute that has no value will be tested o MustExist Define whether or not the attribute has to exist If True is selected then the test will fail i
233. the file s Web part is saved together with the file or item saved in the same tables in SharePoint database and if you select In place restore as the Restore Type the Web part can be restored normally along with the file or item o If the file s Web part is saved together with the file or item saved in the same tables in SharePoint database and if you select Out of place restore as the Restore Type the Web part may be affected after the restore e Permissions The restored file or item will inherit its parent s permissions e Rating The restored file or item s rating will no longer exist after it is restored e Versions The file or item s versions will not be kept after the file or item is restored to SharePoint Only the version count can be kept cas Compliance Guardian Online User Guide Deleting Encrypted Files Select the files that you want to delete and select Delete above the table displaying the redacted files The selected files will be permanently deleted Exporting Files Select Export to Datasheet above the table displaying redacted files to export the general information of all of the redacted files Export Requests Select Reports on the top of the screen and then select Export Requests in Classification Reports to access the Export Requests interface For more information on Export Requests refer to Export Requests Compliance Guardian Online User Guide Job Monitor Job Monitor allow
234. tion appear o Text Configure the following attributes CaseSensitive Define if the element being tested for must match the case exactly Separator Specify a separator if multiple values are specified Value Define one or more values for the test and use the separator specified before to separate the values If the scanned result that matches the specified regular expression exactly matches the value specified here this result will be filtered out o Regex Configure the following attributes CaseSensitive Define if the element being tested for must match the case exactly Value Define a regular expression If the scanned result that matches the specified regular expression also matches the regular expression specified here this result will be filtered out Replace If Replace is selected as the value of the RedactType attribute you must configure this node Configure the following attributes e Type Select to redact a word or a section e BeforeCount If you specify Section for the Type attribute you must configure this attribute Specify the number of the characters before the value you specified The characters in the range of the specified number will also be redacted e AfterCount If you specify Section for the Type attribute you must configure this attribute Specify the number of the characters after the value you specified The characters in the range of the specified number will also
235. tus the Updated Status the Comment You also have the option to make the Whether to Ignore this File Until the File or Test Suites Change column display in the Auditing History interface You can filter the files displayed by the keyword you designate The keyword must be contained ina column value At the top of the viewing pane enter the keyword for the files you want to display Select the Export to Datasheet link on the top right corner of this interface enter a request name in the Export to window and then select OK The detailed information displayed on this interface will be exported to a CSV file for further use Export All Requests to HTML Select Export All Requests to HTML on the navigation bar You will be brought to the Export All Requests to HTML page You can export the request to an HTML file which is used to view the Compliance reports To get started with the function select a scan from the Scan Filter drop down list at the top right corner Refer to the following section for exporting reports on websites and on SharePoint Online sites Compliance Guardian Online User Guide Configuring Export Report Settings for Reports on Websites If you have selected a scan that is used to scan the website content all of the test suites used in the selected scan will be displayed Select the expand button i before a test suite to expand a test suite and display all of the checks prue m Ove Online Home Scanner v Reports v
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237. ult is False or True Message Define the message for this check when the checking result is False Refer to the following sections for details about these types of checks FindText This test type will be represented by the element lt FindText gt For example FindText CompareType MustEqual CaseSensitive No MustRepeat 1 ListLocStatus Note SearchAll No ListLoc Yes Truelf Found gt find this lt FindText gt Figure 21 FindText check It has several attributes 120 Truelf Define the condition when the check result is True If Found is specified when finding an instance the check result of this check will be True If NotFound is specified when finding an instance the check result of this check will be False SearchAll Define whether or not to check the comments and scripts ListLoc Define whether or not to record the instance s location in the Compliance Guardian Online database If Yes is specified then every location of the instance found will be recorded in the Compliance Guardian Online database If No is specified the check continues but the locations of the instances found will not be recorded in the database ListLocStatus Define the status for the instance that is found The status will be recorded in the Compliance Guardian Online database Compliance Guardian Online User Guide Note If the status set for True result or False result is Fail the value for the Status attri
238. ur desired auditor data in the Compliance Guardian Online Auditor Compliance Guardian Online User Guide To access Auditor Settings in the Settings interface select Auditor Settings under the Auditor heading Note The users in the Standard User Group cannot configure settings in Auditor Settings For more information on the Standard User Group refer to Power Administrator Group and Standard User Group In the Auditor Settings interface configure the following settings e Pruning Rule Enter a value in the Keep the data in the last Days Weeks Months field The activities audited within the specified time range will be displayed in the Compliance Guardian Online Auditor interface e Audited Actions Select the action types that will be displayed in the Compliance Guardian Online Auditor interface By default the Create type action Update type action and Delete type action are selected Select Apply to apply the settings Select Reset to erase the current settings and display the previously applied settings Note You can only use the Reset button for settings that have not yet been applied After you select Apply the Pruning Rule setting will be applied at 9 am UTC The activities audited within the specified time range in the Pruning Rule field will be displayed in the Compliance Guardian Online Auditor interface from 9 am UTC Related information about the actions performed before you applied the auditor settings will not b
239. w area displays the violation files of each check and the percentage of those violation files When there are more than 10 checks used the scan results of the top 9 checks will be displayed in different colors From the tenth check all the results of the checks are displayed as Others in the pie chart The Violation Type Number of Violations Number of Files and Violation Percentage of those 10 areas will be displayed on the right pane If you hover over a sector in the pie chart you can also view the Violation Type Number of Violations Number of Files and Violation Percentage of the specified check If you select a sector in the pie chart you can view all the violation files and their locations in the pop up window To export the detailed information to a CSV file for further use select the Export to Datasheet link on the top right corner of the pop up window and then enter a request name in the Export to window Then select OK to export the file To view the trend report of the violation files select the Violation Report Trend Report link and review it in the pop up window All the test suites of all the scan policies that have been involved in the scan jobs will be loaded and displayed in the Test Suite Filter drop down menu Select the checks containing the violation files you want to view from the Test Suite Filter drop down menu and then select OK to confirm the selection After selecting OK the violation files of the selected checks w
240. y CaseSensitive No ListLocStatus Note ResultNA NAResult SearchAll Yes ListLloc Yes TruelIf Found gt lt CDATA lt text gt gt lt Filter gt Text CaseSensitive No Separator gt 2147483647 lt Text gt Text CaseSensitive No gt 2147483647 lt Text gt lt Regex CaseSensitive No gt lt CDATA d 4 d 5 gt lt Regex gt lt Filter gt lt Primary gt lt Secondary CaseSensitive No ListLocStatus Note SearchAll Yes ListLoc Yes Truelf Found gt lt CDATA lt Second gt gt lt Filter gt Text CaseSensitive No Separator gt 2147483647 lt Text gt Text CaseSensitive No gt 2147483647 lt Text gt lt Regex CaseSensitive No gt lt CDATA d 4 d 5 gt lt Regex gt lt Filter gt lt Secondary gt lt ComplexRegEx gt Figure 24 ComplexRegEX check ComplexRegex The ComplexRegex section contains the following attribute e sFindText Define whether or not to extract the text as the scanning content If Yes is defined the scan engine will extract the text as the scanning content if No is defined the scan engine will use the source code as the scanning content Primary Check The Primary Check section contains the following attributes e SearchAll Define whether or not to check the comments and scripts e CaseSensitive Define if the text being tested for must match the case exactly e Truelf Define the condition when the ch
241. your desired ones Select Hide or Show to hide or show the Operation field Select the close button EJ on the top right corner to close the Compliance Guardian Online Transaction Capture tool Compliance Guardian Online User Guide Hot Key Mode The following table provides a list of hot keys for the functionalities of the Compliance Guardian Online Transaction Capture tool Functionality Name and Hot Key Help Alt F1 Hide Alt the up arrow in the keyboard Show Alt the down arrow in the keyboard Record Alt R Stop Alt S Play Alt P Reset Alt E Save F12 Delete Alt D Import F11 Sign In Alt L Refresh F5 118 Compliance Guardian Online User Guide Appendix C Test Suites and Checks In order to provide a flexible and customizable compliance solution AvePoint developed the AvePoint Testing Language ATL to provide organizations with the ability to rapidly respond to new compliance threats and requirements ATL is an XML structured language that is used to validate and classify content related to compliance to standards or guidelines including but not limited to security privacy accessibility and content classification Because it is open and modifiable ATL allows for coverage to specifically match an organization s needs ATL uses test definition files checks to match your environment and standards test your framework and repair issues validate that you

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