Links: • User's Guide • Training – Loading the SAP GUI
Contents
1. backend script w slides Friday February 02 2007 Links e User s Guide http na know hp com teams CIC Training ROSA backend script w slides pdf e Distribution Website http wps corp hp com programs distribution e Training Loading the SAP GUI http wps corp hp com development gdg rosa sap install_skin htm e Training Creating a Shipment in ROSA http wps corp hp com development gdg rosa rosa creator_skin swf e Transaction Codes http na2 know hp com teams office_ services _team Brigitte WebFlagship ROSA tcodes xls e SCAC Codes and Routes http na2 know hp com teams office services team Brigitte WebFlagship ROSA routes xls e Tax IDs for Brazil http na2 know hp com teams office services team Brigitte WebFlagship ROSA BraziltaxID xls e IncoTerms http na2 know hp com teams office services team Brigitte WebFlagship ROSA Incoterms xls Slide 1 Copy of Opening Screen Real Estate A Woipliuce Services REWS lhi Las Be es g9 y na srs eS jp a aE mick Patt LI Slide notes Welcome to the Distribution Services Training Series You can use the buttons in the bottom left hand corner of the presentation to control your training experience Please be sure to turn your Popup blockers off Page 1 of 98 backend script w slides Friday February 02 2007 Slide 2 Slide 2 Processing a Shipment Adhesives corp hp cone penser eme disiribulisn Lasi pipid Sanu 31 T Appnimale Vieng Tima 5 mima2. 7006 60 6 2 20085 12 68 NOt resent for pick Not ral range plan No Wil treet ord regd Mol Relat Net suk te confirm C Change Wanagement Completely packed hot Relewant Not Resevant Slide notes from here we want to scroll over to the partners tab Page 27 of 98 backend script w slides Friday February 02 2007 Slide 50 Slide 50 Slide notes Slide 51 Slide 51 Delivery for ROSA Create Header Details Ano g el Be ee Postga issue zoa m a 1 2868 9 80 8 Dene 00 00 7366 86 6 2 2008 12 68 NOt redeant foe pick TranePiang Mot fal waneg plan No Wid bres ord reg Dec whse Mol Reliant Net sub te confirm Change Hanagament Complately packed POD status hot Relgwar Not Abiria macom Mol Reliant Hat rede fee bill Creda Noi penanti Slide notes Page 28 of 98 backend script w slides Friday February 02 2007 Slide 52 Slide 52 a ror ROSA Create Header Details uela Post goods issue Slide notes In the partners tab we will assign a carrier to this shipment Click on the first blank line The Sold to HP Internal and Ship to information was imported from the shipping request and should not be modified Slide 53 Slide 53 Slide notes Click on the drop down icon Page 29 of 98 backend script w slides Friday February 02 2007 Slide 54 Slide 54 Delivery for ROSA Create Header Details To E a a E
3. Slide notes Highlight the invoice just as we did in the other print screen Page 87 of 98 backend script w slides Friday February 02 2007 Slide 159 Slide 159 Slide notes and select the print icon Page 88 of 98 backend script w slides Friday February 02 2007 Slide 160 Slide 160 Display Billing Document P D ek Biting Rens Aceari i oo Slide notes You will get confirmation that your print was successful Page 89 of 98 backend script w slides Friday February 02 2007 Slide 161 Slide 161 E iii or PF 6 a SARLAD LOG SAPLPD Mm Prottel Oeeens Debug Language Hig 221706 AM loon DLL loaded 2 19 06 AM KILIR AM Network Communication via SAP MILIb ETEO AM Hosiname GOMETSASI 3 19 00 AM IF Address 15 220 160 35 XIIE AM EIDE AM SAPLPD Version 6 28 lor Windows MT OPT is listening EIIE AM OS Info version 5 1 bulld 0600 test Service Pack Z 2 19 06 Ab Copyright 1992 001 SAP AG C1006 AM 3 19 17 AM 1817 AM Receive job for printer DEFAULT Berkeley LPD protocol RFCIIT S 2017 AM send_status called 2 19 17 AM send status called 3 19 17 AM send status called RINIT AM send_status called EIEII AM send status called 3 19 18 AM Job O031FLI3 07B for user GORETSASG queued RINTE AM Start printing job 0S0FLS 0768 on printer HP PHOTOSMART 2600 SERIES 3 13 19 AM Print job MMJIFLLDTE 1
4. Confireation of service Proforma Toice 80079673 Slide notes Click on the invoice row then the F8 key Page 83 of 98 backend script w slides Friday February 02 2007 Slide 152 Slide 152 Proforma Invoice 90010673 ZRO Display Overview of Billing Items jai a ere ad p i F t r E J Pe Wy F Sy Pee ete ces wh f BREE EERE Slide notes Verify that this is the correct invoice then go back to your Display screen Page 84 of 98 backend script w slides Friday February 02 2007 Slide 153 Slide 153 Slide notes and we ll enter the transaction code Slide 154 Slide 154 Sales Order ROSA Sb18G41 Oolivery for ROSA Ba Shosqe Hand ling unit 148522707 Contiraation of service Proforma Invoice 0600673 Slide notes nvFO3 will load the the last invoice opened this will be the invoice we just verified to be correct Page 85 of 98 backend script w slides Friday February 02 2007 Slide 155 Slide 155 Display Billing Document Slide notes Now go to billing document Page 86 of 98 backend script w slides Friday February 02 2007 Slide 156 Slide 156 Slide notes and issue Slide 157 Slide 157 Ornate orn po GAA SHH otga HA es Change Cir 10 a E Display from aahit Cancel Cri Shifr o Billing duet Shiera Slide notes Slide 158 Slide 158
5. Page 40 of 98 backend script w slides Friday February 02 2007 Slide 74 Slide 74 el aa B 68 SH ania AH Oe Processing of Handling Units for Outbound Delivery papan giy Material to be packed a 2 a NS SCTE u E 16 LE Slide notes then pack our box Slide 75 Slide 75 Slide notes let s add another carton Slide 76 Slide 76 Slide notes Slide 77 Slide 77 Slide notes Page 41 of 98 backend script w slides Friday February 02 2007 Slide 78 Slide 78 Slide notes and select the material for that carton Slide 79 Slide 79 Slideenotes Slide 80 Slide 80 Slide notes Don t forget your handling unit must be selected before you can click on the pack icon Slide 81 Slide 81 Slide notes Page 42 of 98 backend script w slides Friday February 02 2007 Slide 82 Slide 82 Processing of Handling Units for Outbound Delive g g ry Ley E Il Slide notes Now both boxes are packed and we can add their weight Page 43 of 98 backend script w slides Friday February 02 2007 Slide 83 Slide 83 Slide notes Slide 84 Slide 84 Slide notes Slide 85 Slide 85 Slide notes Slide 86 Slide 86 Slide notes Slide 87 Slide 87 Slide notes and enter Page 44 of 98 backend script w slides Friday February 02 2007 backend script w slides Friday Feb
6. shipping department forwards the Assist form and No Charge invoice to a contact in the Logistics Operations organization you will need to reprint or copy the no charge invoice and Assist form in order to complete that activity Or you might need to reprint a document for another reason let s cover how you would do that Page 74 of 98 backend script w slides Friday February 02 2007 Slide 139 Slide 139 SAP el Aji 6 CHR 2545 AA os Change Outbound Delivery PFC RR De a Rf Sli Post goods issue ATTENTION Immediately go to the DISPLAY screen at Tcode Delvery for ROSA 600106554 has been saved D 07611 300 FH appdre WR o i Slide notes Once you PGI you are taken to the Change Outbound delivery screen You should never make any changes to a shipment after a PGI as it will lock the shipment and prevent the printing of invoice You can click on the pencil to view the delivery just be sure the screen header says Display not Change You can use the icon to toggle between display and change but let s use our transaction code nVIO3n to continue with our print exercise Page 75 of 98 backend script w slides Friday February 02 2007 Slide 140 Slide 140 Slide notes Slide 141 Slide 141 SAP Gc aj48 Ge CUR 2445 AA oe Display Outbound Delivery SP eC ae E Post goods issue Slide notes Now click on the document flow icon Page 76 of
7. 1 208 a 2 Contains0G carriers and routes used at oe Yeas your location 7 17 20068 a Trans gp mi i SCAC Codes and Routes 04 12 7008 12 00 Monday 00 00 00 00 and 80 60 66 00 Delivery Duty Unpaid Slide notes Each route or MODE as it was known in Flagship is associated with a specific carrier The route tells the carrier what service we expect but must be appropriate for the SCAC code Unless you are sure of matching routes mode you must check the spreadsheet to ensure that this will be a match the drop down provides all routes NOT just those associated with the carrier or partner you entered Take a minute to print out the routes modes associated with carriers you frequently use and click continue when ready It s recommended that you create a version of this list that just contains the carriers and routes commonly used at your location http na2 know hp com teams office services team Brigitte WebFlagship ROSA routes xls Page 32 of 98 backend script w slides Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 60 Slide 60 Slide 61 Slide 61 el ia 18 eoe CHR 2455 A of Delivery for ROSA Create Header Details Delivery Tor ROSA Create Header Details geo aa g w BS a Postgoods issue mg gh 2 Se we Eal Post goods issue 2888 b5 DGMgmeProt 200 Tras orp EDDI ens Transportaion Shippinget RSI ROSAS HOUSTON Pinet M ta rans
8. 65346 Change Header Details FeO B22 o e 8 a Post goods issue Verador General Vendo by County Compary Code Werdera by empary Code C A ogg Search form es search wildcard Slide notes Our creator requested Federal Express so we ll use FED asterisk which acts as a search wild card Page 57 of 98 backend script w slides Slide 111 Slide 111 Slide notes Friday February 02 2007 We ll narrow our partner search to only carriers by typing in 700asterisk in the vendor area and initiate the search Slide 112 Slide 112 Sa deve vata Slide notes y 34101 1140 MEMPHIS FEDEX INTERNATIONAL ron04490 38118 3449 WEMPHIS FEDERAL EXPRESS CORPORATI TOO04450 We can now double click on the appropriate carrier or highlight it and hit enter Page 58 of 98 ry SII backend script w slides Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 113 Slide 113 Slide 115 Slide 115 Slide notes Once the partner id populates hit return Slide 114 Slide 114 sears Outbound Delivery Poole aa g Se Postgocts issue Delivery for ROSA 6907865346 6 Change H ader Details YC Ge ke ce Ba Ouwouna oeer pastzessss G LECCE Ehip to party FedX sub process only used in U S SAVE YOUR WORK before entering sub p
9. 98 backend script w slides Friday February 02 2007 Slide 142 Slide 142 Document Flow Salgs Order ROSA H i si Delivery for ROSA GMEESSAA Hard ling unit 1458522767 Confirmation of service Proforeg Invoice 86616673 Slide notes This screen will show you your status Your order number is also available here as well as your delivery number Note it takes at least 15 minutes for the proforma invoice to show completed status Let s go back to our Display outbound delivery screen Slide 143 Slide 143 Slide notes And we ll go to Outbound delivery Slide 144 Slide 144 Slide notes and issue Delivery Output Page 77 of 98 backend script w slides Friday February 02 2007 Slide 145 Slide 145 Slide notes Page 78 of 98 backend script w slides Friday February 02 2007 Slide 146 Slide 146 SAP GG lt lt s s I OSE ON onii fF Of Display Outbound Delivery i f w P i i i ll f f E International Shipments 5 documents Domestic Shipments 3 documents Slide notes this displays the documents that are available for printing International shipments will have 5 documents domestic will have 3 Page 79 of 98 backend script w slides Friday February 02 2007 Slide 147 Slide 147 el tae coe oue onia AA Of Display Outbound Delivery Slide notes Select the document you wish to print NOte that you can only pri
10. A oO amp Selec Options Raa 1p Wier Shipping Point Pal Date Forwarding Agent ri PLN 27 a lala in a n 76 MESON SS Rin es Slide notes Page 93 of 98 backend script w slides Friday February 02 2007 Slide 165 Slide 165 Slide notes Slide 166 Slide 166 el 2 49 coe GR 5555 AR OB Dally Manifest Report for ROSA Ge Slide notes The forwarding agent drop down is the same search vehicle we are used to Page 94 of 98 backend script w slides Friday February 02 2007 Slide 167 Slide 167 Slide notes Slide 168 Slide 168 e308 ece purk anna BH Os Dally Manifest Report for ROSA Shipping Point PGI Date Forwarding Agent Slide notes Page 95 of 98 backend script w slides Friday February 02 2007 Slide 169 Slide 169 SAP el 898 eee CHK 9030 OF OB Slide notes once you have entered your parameters just execute your report Slide 170 Slide 170 Slide notes Now let s look at another commonly used report Page 96 of 98 backend script w slides Friday February 02 2007 Slide 171 Slide 171 Daily Mz p Ozsd_ship_log Ship Log Rae 16 817 2007 Ta Slide notes This is the ship log Slide 172 Slide 172 Slide notes You can also access it from your user menu Slide 173 Slide 173 Slide notes here you can generate a report based on shipping point and post good is
11. February 02 2007 SAP el af 6 BHR an0a AF Of Sr re ae oe er EE backend script w slides Friday February 02 2007 Slide 66 Slide 66 Creat Outbound Delivery with Order Reference Reteversce Wio Ouder Rataranca H LE r ye E a A Post goods issue Slide notes We ll enter our shipping point Slide 67 Slide 67 Slide notes and order number Slide 68 Slide 68 Slide notes Page 38 of 98 backend script w slides Friday February 02 2007 Slide 69 Slide 69 e saat 6e CHR 000a AH OF Delivery forROSA Create Overview mt ob 2 he Se BE Post goods issue eee O O a A Slide notes Now let s pack our shipment by clicking on the pack icon Page 39 of 98 backend script w slides Friday February 02 2007 Slide 70 Slide 70 Slide notes Our packaging material will be a carton so we ll enter that Slide 71 Slide 71 Processing of Tiaria iima tear Tht ma Oa Make sure what you are packing is identical to what is on the shipping request form If not notify the creator to edit their shipment request form This is particularly ge on international eee i Slide notes Our packaging material will be a carton so we ll enter that Slide 72 Slide 72 Slide notes and change the partial quantity to 1 and enter Slide 73 Slide 73 Slide notes
12. Page 9 of 98 Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 17 Slide 17 Slide notes and for frequently accessed transaction codes you can save these to your favorites by clicking on favorites Slide 18 Slide 18 BHR SBDDS cA G elete insert gider Download lo PC Slide notes Then Add Page 10 of 98 backend script w slides Friday February 02 2007 Slide 19 Slide 19 Slide notes Slide 20 Slide 20 Slide notes You can now see this option under Favorites Slide 21 Slide 21 Slide notes You can also right click on favorites Slide 22 Slide 22 Slide notes and select insert transaction Page 11 of 98 backend script w slides Slide 23 Slide 23 Slide notes and type in the transaction code in the box provided Slide 24 Slide 24 Slide notes then click the green check mark to continue Page 12 of 98 Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 25 Slide 25 _ aab caa SMR SAP os Access User menu for gwen GORETSAS ah a a i ll fF e E B i _ S ih 2 g j as Slide notes You ll see that we now added Change an Outbound Delivery to our favorites The list of most frequently used transaction codes is provided here You can print these out at the link provided for future reference then continue with the presentation in the bottom right hand cor
13. Slide notes Today we show you how to enter the ROSA SAP interface so that you can process a shipment Slide 3 Copy of Copy of Objectives Course Objectives i gia to BAF 0 rating A Piip tM Packing Teur Shipment oP agu rej imlar at jan EELET iHi i ij F pE Cpe amit Shien He Deradized parti E e prieiing Shipping Dacumentia E ni of bey iat iis E Slide notes During this training we will review how to login to SAP Create and pack a shipment including all required information You will then post your shipment and print the necessary packing information We will also cover specialized cases such as FedX shipments shipments containing serialized parts and review how to print manifests of daily activity as well as reprint shipping documents Page 2 of 98 backend script w slides Friday February 02 2007 Slide 4 Slide 4 L Before Logging in Complete the SAP Graphical User Interface GUI installation Installation of SAP Interface Training e Hil F5 to refresh or Click the bution again Make sure Popblockers are disabled Slide notes To get the most value from this training you should have already installed the SAP GUI You should also review how a shipment is created in ROSA by taking that self paced training If you have not completed these steps you can access the training now and return to this course at a later time Note that the installation of the Graphic
14. al user interface will take approximately one hour If you have already installed the GUI You may want to print out the users guide so you can take notes during this training If you have you problems with links they are available on the users guide at the distribution site When ready then continue with this presentation in the bottom right hand corner http e learningstreaming learn hp com PF51 distribution sap install_skin swf http e learningstreaming learn hp com PF1 0 distribution rosa creator_skin swf http na know hp com teams CIC Training ROSA backend script w slides pdf Page 3 of 98 backend script w slides Friday February 02 2007 Slide 5 Slide 5 Slide notes To enter ROSA SAP interface double click on the SAP Logon Icon on your desktop Slide 6 Slide 6 lonr US Select Server D7C o i ygu do ngi hns a oure phin for pour baion plese ana he ARACA CAA eini mieten CHT Slide notes The launchpad screen will show your server options Non US users will select D7C then logon In the U S you should select server ROSA D7C Page 4 of 98 backend script w slides Friday February 02 2007 Slide 7 Slide 7 Slide notes Slide 8 Slide 8 Slide notes you will be shown the logon screen Enter your user name and password Slide 9 Slide 9 Slide notes Slide 10 Slide 10 Slide notes Part of the process for installing your GUI interface was to reset your password
15. asure or to make the unit of measure more easily visible Slide notes On the packing screen scroll to the right until you find the Weight unit column You will probably only see the letter W above the column and it will have a vaule of KG for kilogram Click on the column header and drag it left next to the total weight column Page 21 of 98 Page 22 of 98 backend script w slides Friday February 02 2007 Slide 44 Slide 44 Setup of Weights Data Entry Scroll until you see Weight Unit Column Click on the column header Drag it next to the total weight column Scroll to the next weight column click on the column header and drag next to the W column previously moved ink PF Slide notes Again Scroll to the right and find the next weight column Once again click on the column header and drag it next to the other weight column Page 23 of 98 backend script w slides Friday February 02 2007 Slide 45 Slide 45 Setup of Weights Data Entry continued 5 Click on the Configuration leon 6 In the Variant field type ROSA Make sure Use as standard setting is checked T Click Create 8 Click Save Slide notes Click on the little configuration icon at the top right corner In the Variant field type ROSA and make sure the Use as standard setting is checked then click create Now click Save Once you have done this you will now see your weight column visible If you are no
16. backend script w slides Friday February 02 2007 Slide 102 Slide 102 Slide 105 Slide 105 Slide notes Slide notes and click ok Slide 103 Slide 103 Scroll to the partners tab Slide 106 Slide 106 Slide notes It is a good habit to periodically save your work Slide notes Slide 104 Slide 104 Slide 107 Slide 107 48 C00 bie 5005 BF om i e _ Change Outbound Delivery is eee Am oe roel Sse seae Delivery for ROSA 6901865344 eee Header Details Peo Dag Ea Postooods issue Post goods issue CuboundOeney Faoteessec D Helpful Hint Saving your file gives you easy access to the Header icon Ehipto party ajaaa alai P acia niu amaria 08 Td camer Footer Plant ECA mail reageent Encuser for F Trade Fonade Ag n CS Delivery for ROSA 69010653H has been saved D PET CGOO FH annad OR Slide notes now let s go into our header details by clicking on the hat icon Slide notes and add forwarding agent to our first blank line under partner function Page 55 of 98 Page 56 of 98 backend script w slides Friday February 02 2007 Slide 108 Slide 108 Slide notes click in the partner box Slide 109 Slide 109 Slide notes Let s use the drop down box to search for a carrier if you know their id number you can directly type it in Slide 110 Slide 110 TE E el aja Ccoa CHR otio FF os on Delivery for ROSA 69078
17. cript w slides Friday February 02 2007 Slide 131 Slide 131 Slide notes Slide 132 Slide 132 Sem F Delivery for ROSA 6907865348 Change Header Details Te O Diag kaa Posl goods ue dagl 1 1 7 Gontsins0G 91 2807 00 69 DGMgmiProt alsin Trans op MT 18 01 7507 12 50 Thursday 6 3 66 66 and 88 00 Go 66 ShippingPt RS0F ROSAS CUPERTINO Not ral tranep plan Route ROS AN nihan Cay Air momin Shpmamiften Rout Stied Incwienns OA Delen Duty Unpaid Slide notes Now scroll down to see the Bill of Lading Page 71 of 98 backend script w slides Friday February 02 2007 Slide 133 Slide 133 n Delivery for ROSA 6907865348 Change Header Detalls Teo Be oO amp w Ea Postooots issue Incoterms Required for International Shipments Enter the destination in the description field bu Deliver Duty Unpaid 47030154059 eo cir 79 999 Continue with the presentation Slide notes If you used the FedX sub process the bill of lading is automatically populated A carrier master screen is being developed When that is completed the Bill of Lading for other carriers will be automatically populated You will be notified when this becomes active Until then you must manually enter the Bill of Lading for all other carriers Remember to check the Incoterms spreadsheet for international shipments to be sure you are using the correct code and enter the destination description Whe
18. de notes Page 48 of 98 backend script w slides Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 94 Slide 94 Slide 95 Slide 95 E amar senaator _Auarscosmn Padaan Sead beeen 0 Altematives to typing in the serial number Search by part number NOT recommended Search by shipping request number ERR Be Slide notes Slide notes Or if you have a lot of serialized parts in a carton you may find it more convenient to list all available serial numbers by part number or by shipping request Even though it is not a recommended option Let s look at the search by part number first Page 49 of 98 Page 50 of 98 backend script w slides Friday February 02 2007 Slide 96 Slide 96 Ofsplay Material Serial Number Serial Number Selection Hf Equipment Equipment descnpn Material DETETA arent Sona nun bet Pinga Em 11 81 3887 Fammi E Selecon Profs nansa Clase ication Crake Type i dude Subordinate Classes Class vauvan X General aata 4 Technical obj hee In Equipment category i dutheorizGroup to 1 ie am EF 11 0 the segg f krabt number Slide notes You can search for all containers that have the same part number or by a variety of other options Page 51 of 98 backend script w slides Friday February 02 2007 Slide 97 Slide 97 16 pu
19. de notes Slide 120 Slide 120 Slide notes Page 63 of 98 backend script w slides Friday February 02 2007 Slide 121 Slide 121 7 aja eee Clik Das oe FOXxXSMipRequest transaction gt Delivers into Intemational Special Processing File Info Celery Dcurmaent 6951 bes i468 Fedo Garig E e Tinin PROEXIGAYPRETGHT fr Droge Tipe PSU LARP TCP Minati Customer eterna Payor Trpe SENDER Fedex A if payor lt gt sender County if payor gt sender OFB 1 300 1 2 Slide notes If you aren t going to use a regular pickup you can change that here Page 64 of 98 backend script w slides Friday February 02 2007 Slide 122 Slide 122 J t BHR pt0 fF eg FDX SMpReguest fransaction ee Delivery into infematbonal Specal Processing File Info ITH ARSPET 941881435 16 01 200F Booking as for Ini Freeght 7 Cutest Papo Type SENDER Dimmer Only Tieman Bram Shipments Tax I0 Brac Shipments Tas ID Tyge LUMP ANY Tax IDs for Brazil Shipments lf you are shipping to Brazil using a courier you MUST enter a tax id applies to all courier exports to the country of Brazil Fedex DHL UPS etc We are required to display the Brazil Tax ID CNPJ number on the Airway Bill and Invoices that accompany the shipment NOTE This regulation applies to all couriers and _ all exporting countries Slide notes For internationa
20. e 5555 oA OB Ofsplay Material Serial Number Serial Number List Yarasaaa vTtHhabe search by Part Number NOT recommended Displays all serial numbers for all locations creators Slide notes and then select the correct serial numbers but note that this list contains all the serial numbers input by the all creators at all location for this part number it would be very easy to make a mistake and select the incorrect serial number since the order number is not displayed Page 52 of 98 backend script w slides Friday February 02 2007 Slide 98 Slide 98 i r nh I gt L Processing of Handling Units for Outbound Delivery Slide notes It is recommended that you use this icon and search by order number Page 53 of 98 backend script w slides Friday February 02 2007 Slide 99 Slide 99 Slide notes You can enter the order number or a range of order numbers then search Slide 100 Slide 100 Display Serial Numbers for Documents A is gg bk bs co ek i L kasrga SL p p a E P a EL L 1 1 La iai a a oe ve I Y g p r m aP m RAAE ed FR ies Fe at Ha r a Slide notes which will show all the serial numbers the user input for this order You can then select or deselect the serial numbers in this specific carton without having to type them in Slide 101 Slide 101 Slide notes Page 54 of 98 backend script w slides Friday February 02 2007
21. e continue icon in the top left hand corner Slide notes Slide notes Slide 34 Slide 34 Slide 36 Slide 36 Slide notes Slide notes Click on the PACK icon to prepare your shipment The handling unit Id will be assigned click on the box to the left of the handling unit to highlight the box you are going to pack Page 17 of 98 Page 18 of 98 backend script w slides Friday February 02 2007 Slide 37 Slide 37 Ge o 38 6 Sk 5055 cA of Processing of Handling Units for Outbound Delivery cn OP 1 Select the handling unit 2 Select all of the items going into the carton La e Fes Slide notes then select all the items that will be going into the carton Slide 38 Slide 38 Slide notes Slide 39 Slide 39 Slide notes And using the pack icon on the far left indicate that they are in the box If not all items will fit in box you can edit quantity by clicking on it before you pack and the identified quantity will move into the carton leaving the remainder to be packed in another box For now use the single pack icon the other pack features will be enabled at a future time and you will be informed when that occurs show arrow for other options Page 19 of 98 backend script w slides Friday February 02 2007 Slide 40 Slide 40 __ All existing HUS available tor packin
22. g aii L Packaging matenais To cancel a shipment ero Unpack the box unpack icon Delete the shipment trashcan icon Slide notes You can see all our material disappears from the lower area and you get a confirmation that it has now been packed you now need to enter the total weight of the box with its contents If you select your handling unit left side you have tools on the right side and you can undo your action s such as unpack delete trashcan note you can t delete a box before you unpack For instance if a shipping order is cancelled or there is a problem with the shipping order you must notify the creator unpack the box using the icon unpack icon on the right side then delete the delivery using the trashcan icon Slide 41 Slide 41 Slide notes Now let s enter our weight Page 20 of 98 backend script w slides Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 42 Slide 42 Slide 43 Slide 43 Processing of Handling Units for Outbound Delivery _ Note Weight defaults to metric kilograms ecommended that you change your SCALE to m Setup of Weights Data Entry 1 Scroll until you see Weight Unit Column NENENE il Slide notes Note that the default unit of measure in SAP is kilograms Although it is recommended that you just change your scale to metric Let s go through what you would need to do to change your unit of me
23. hich is VLO2N we can now return to our header details By saving our shipment it is easy to return to this screen Slide 128 Slide 128 Slide 130 Slide 130 G 10 coe SHR 0i OF OM FDX SApReguest transaction E Deierriko International Special Processing Fae info Deiren Deumert EEEE Tiniti PRbeonay Tran lang 11 61 T ContainsOG Dae Tipe REGULARPILEUP Leading 10 81 See BH el OGMomP rat Customer Fialerence GoDOIZTDOOGOD0R Planned GI 11 01 2007 00 0 Trans gp O01 Manto Transportation Payor Tre SENDER Fedarwt it payor sencer NZfidxd Fed Ship Delete Deletes a Fed Dever Date 18 01 2007 County it payor lt gt sender shipping Request Thwag Inzfdxc FedX Ground Close Requests Ground eae Rone pickup If you have requested FedX Ground service ou must close the requests at the end of the day for TEE you req ye ShippingPt AS82 ROSAS CUPERTINO Mot rel tranep plan a pickup to occur Hand Day Alr momin Shpmasiften Diy Delvery Dury Unpaid Slide notes Slide notes and hitting enter or the check mark Note 2 other transaction codes associated with the fedX subprocess are shown here nzfdxd will allow you to delete a where we need to enter our route on the shipment tab fedx shipping request and if you have requested fedX ground service you must close the requests using nzfdxc at the end of the day for a pickup to occur Page 69 of 98 Page 70 of 98 backend s
24. ild T Lincoln 2 day build Slide notes the code entered must match the shipping request form so that s the easiest place to find it Slide 30 Slide 30 Slide notes and now the order number Page 15 of 98 backend script w slides Friday February 02 2007 Slide 31 Slide 31 Creat Outbound Delivery with Order Reference L With Onder Reference C Wiio Order Raference 5 2 r ye SE da A Post goods issue 20 71 j8 goecbocz a Type in order number then ENTER Slide notes and hit enter Slide 32 Slide 32 Slide notes or you can click on the Enter Icon in the top left corner Page 16 of 98 backend script w slides Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 33 Slide 33 Slide 35 Slide 35 Delivery forROSA Create Overview mT eee E ts Post goods issue Helpful Hint Clicking in the Packing Matenal io section and then a backspace will provide all Ds Se per Previously used materials You can also type the first letter of the packaging material and pan select from the display of previously entered umem 4 materials 10 i This takes you to the overview screen where you can see the items listed for this shipment Available packing materials can be accessed using the drop down or you can click in the packing material section and backspace and it will show all previously used packing materials then hit enter or th
25. l shipments you will have to call FedX to obtain a Booking no to enter here the international fedX subprocess will not work without a booking number For international shipments you may find it more convenient to use another carrier Note for shipments to brazil you MUST add the Tax Id these are listed at the link provided When ready continue with the presentation in the bottom right hand corner http na2 know hp com teams office services team Brigitte WebFlagship ROSA BraziltaxID xls Page 65 of 98 backend script w slides Friday February 02 2007 Slide 123 Slide 123 7 FIR Coe Bim Boas oe FOXShipRequest transaction gt Deker kiio International Special Processing Saturday Delivery _ Dangercus Goods Dangerous Goods Accessibility NACCESS IBLE Slide notes You would the special processing tab for Saturday deliveries be sure the delivery date actually falls on a Saturday A validation will be done to compare dates Page 66 of 98 backend script w slides Friday February 02 2007 Slide 124 Slide 124 19 66 BHR 5000 fF eb FOXxXSMipRequest fransaction ee Dheir into International j Seda Processing File Info a Label File Path png Tornat Ci iTEmP Slide notes the file info tab is a temporary storage area used to print labels you can go back to this area to reprint labels if need be Be sure to check this at least quarterly and delete old temp files tha
26. n ready continue with the presentation http na2 know hp com teams office services team Brigitte WebFlagship ROSA Incoterms xls Slide 134 Slide 134 Slide notes Means of Transportation must be populated for International shipments but is a good habit to enter for all shipments Page 72 of 98 backend script w slides Friday February 02 2007 Slide 135 Slide 135 g Loo a 1B Gae SHS 00i fF ees Bea Delivery for ROSA 6901865348 Change Header Details vag m2 D9 of Sw Be ee Postga issue Aasiictions Frese eE Tellme pa pesene o Incelenms i es 1 O O76 111300 FH a Slide notes Slide 136 Slide 136 Slide notes Slide 137 Slide 137 Slide notes Make sure that your weight has populated then check your order for completeness Page 73 of 98 backend script w slides Friday February 02 2007 Slide 138 Slide 138 1a eoe ON onio oA om n Delivery for ROSA 6901865348 Change Header Details FOO P22 amp WE a Postgoods issue DAs Delivery Duty Unpaid 47003014059 age Ce Shp Cond Shi yp piripa If you are currently following a local process for submitting copies of the Assist Form and No Charge invoices for international shipments to Logistics continue to follow that process d9 Soe Slide notes And now you are ready to Post Note If your site has an already established process where the
27. ner http na2 know hp com teams office services team Brigitte WebFlagship ROSA _tcodes xls Slide 26 Slide 26 Slide notes So let s create an outbound delivery Page 13 of 98 backend script w slides Friday February 02 2007 Slide 27 Slide 27 Slide notes When you look at the shipping request form you will need to get the order number and the ship from location which of course should be your location for processing Enter that information into the fields first we ll enter the shipping point Slide 28 Slide 28 Slide notes Note if you do not know your shipping point code you can click on the icon to get a full listing Page 14 of 98 backend script w slides Friday February 02 2007 Slide 29 Slide 29 SAP el GH eoo CNR onia OD OM Create Outbound Delivery with Order Reference C With Onder Reference C Wio Order Referance HLA Gb r ye ee aa oe w m 0 08 del ai ok sft Cesenan Shipping Point must match the D007 Menio Latwop Depot Uk Posl goods issue MeniwWoodiand Dipa shipping request document 0006 MeniaRichmond Depot DHr MenioDT25 GOOG Tatung Ou G00 Manuaiicommon shipping pot O10 SCH SMS ii SETO Ot iG i Party Shp Pt 6013 Rancho Deeninguer maae GO1S Frosdville 0 day Baad W016 Menlo Memphis Depot ir Sta Commercial ii SMS O01 JabiLouisville 019 LAOD Richmond MEL 024 SC Commercial J days builki j e Linton 1 day bu
28. nt one document at a time If you want the document to go to your default printer just click on the print icon If you want to change your printer or need to verify print option click on that button Page 80 of 98 backend script w slides Friday February 02 2007 Slide 148 Slide 148 SAP ej ee ela Display Outbound Delivery 7 l TAE oaa 1 Eoo gaa 1 You must enter the ROSA code for alternate printers Contact your administrator if you do not know the name Slide notes Your local printer is default If you want to change this you must know the short ROSA name for the printer Contact your administrator if you do not know the SAP short name Be sure the Print immediately and Release after output boxes are checked When ready hit execute Slide 149 Slide 149 Slide notes Then your printer icon You will see a confirmation message that the print request has been sent Page 81 of 98 backend script w slides Friday February 02 2007 Slide 150 Slide 150 Display Outbound Delivery ey Da a A E ta E Post goods issue AEN Slide notes Now let s look at how to print an invoice Go to your document flow button Page 82 of 98 backend script w slides Friday February 02 2007 Slide 151 Slide 151 Decument Flow Delivery for MISA Business partner a2 T7108 Sais Order ROSA 98610641 Golivery for ROSA e9g1s65sq4 Handling unit 145422797
29. oa fea Post goods issue Ee Y foams aeon 7 gt Assigned ro moter Ahania Ship To amarigi Soi To carer Customer s Forwarder P Dotivery Plant ECs mail recent Greauser foe F Trade Fiohwandireg Ag n Slide notes select Forwarding Agent which is the SAP terminology for Carrier Slide 55 Slide 55 Slide notes then click in the partner box Slide 56 Slide 56 Slide notes You can type the SCAC code directly or use the drop down under partner and search for your carrier We will demonstrate the search feature later in the course Page 30 of 98 backend script w slides Friday February 02 2007 Slide 57 Slide 57 ejl tl OOO Duoni OF OM Delivery f r ROSA Create Header Details eo Aa Y BS ae Post goods issue ATI p Display Range AI partners pe Lee nA ERENT Slide notes and the partner or carrier id will be populated now lets continue by going to the shipment tab Slide 58 Slide 58 Slide notes You now need to enter a route appropriate to this carrier Page 31 of 98 backend script w slides Friday February 02 2007 Slide 59 Slide 59 Gc c089 eoa DUR 5505 Oh OB Delivery for ROSA Create Header Details JA gh ee Y BB ie ost goods issue o Loading Shipment Foreign TradeGustioms FinanawPr Helpful Hint You can use this ype document to make local list containing just the common 0 1
30. ou are good to go If there were any problems they would be listed by item and area Page 35 of 98 backend script w slides Friday February 02 2007 Slide 64 Slide 64 6907564547 Create Header Details Te TEF daa i he E i P Hifi m q E Slide notes You can now click on Post Goods Issue to complete the process Note that once you have PGI d your shipment you should not attempt to edit the shipment We will cover this in more detail after we process another shipment Page 36 of 98 backend script w slides Slide 65 Slide 65 SAP Easy Access User menu for gwen GORETSAS B Create Outbound D with wder Rat 0090010492 Ay User menu tor gwen GORETSAS Display Biling Document G ROSA Daily Shipping Log Report G Outbound Delivery Monator GO Ga Weer speciic Delivery List GO FOX interface delete shipment GO Create Material gt Change Material gt Create Customer Centrally G Change Costomer Centrally fe Fedex Shipment Request 2 FOX interlace subscribe GA Change vendor Can l G ROSA Daily Manitest Report gt ROSA Daily Shipping Log Report GO FDX interface ground close UO FDX interlace delete shipment fe Creaie falling Docent Slide notes So let s do that now Note that there is a request that we send this package by FedX overnight Page 37 of 98 SHIPMENT REQUEST FOR ORDER eed es eee he ee eee ed ier De a EE Friday
31. p plan Routt ROS_Tx a ReuleSehed Shipment F Delivery Date 12 2005 12 68 ARAN BAGRA and BR RACA cece aiaa Incoterms Required for i International Shipments Enter the destination in the LEN Delivery Dey Linpaid TE Wie Trang Ty TinsI0Goge Wins of tr oii M ContainsOG l Delivery Dai npud Continue with the presentation Slide notes Slide notes Note that Incoterms defaults to DDU or Delivery Duty Unpaid and is required for international shipments You should enter the shipment destination in the Now enter your Bill of Lading Note that if this was a FedX shipment in the US population of the Bill of Lading is done during the sub process which we will field where Delivery Duty Unpaid is currently You can click on the link provided for additional INCOTERMS depending upon your ship to and ship from cover later location When ready continue with the presentation http na2 know hp com teams office_ services team Brigitte WebFlagship ROSA Incoterms xls Slide 62 Slide 62 Slide notes You can now check to make sure you have completed all the processing steps Page 33 of 98 Page 34 of 98 backend script w slides Friday February 02 2007 Slide 63 Slide 63 i st i i OOM DAR D000 OM OM Delivery for ROSA 6901864541 Create Incompletion S BO AP TD 4GT Bae N 1 gt MG am n Ye a List contains no data Slide notes Congratulations y
32. pages finished 3 19 19 AM Elapsed time 1 191 sec 0 000 sec used by windows Slide notes You may see an SAP dialogue box during the print spooling sequnce this is normal You can just close it using the x in the top right hand corner Page 90 of 98 backend script w slides Friday February 02 2007 Slide 162 Slide 162 Create Outbound Delivery w with Order Reference LD Wih Onder Reference Wio Cedar Retaranca LA G Gor ye et da Ae Past goods issue Inzsd_dmr Daily Manifest 10 81 2g g0018492 Slide notes Now Let s quickly review some reports you will routinely run On a daily basis you will probably want to print out a manifest This is only used for shipments where we store tracking information at the box level specifically UPS and Fedx Page 91 of 98 backend script w slides Friday February 02 2007 Slide 163 Slide 163 Create Outbound Dedivary with Order Reference L Wit Onder Reference Wito Ouder Retaranca lc id r ye Et ia E Post goods issue 18 01 2557 90078492 Slide notes You can run this for a specific shipping point or a range of shipping points You can also filter by PGI date or your carrier Page 92 of 98 backend script w slides Friday February 02 2007 Slide 164 Slide 164 SAP el lt sCUIOOE OHH D055 fF Of Dally Manifest Report for ROS
33. rocess A Deliver for ROSA G00106546 has been sawed Dl Slide notes we ll use a transaction code to enter the sub process ENE a ent ieee Slide notes which completes the forwarding agent information Since we are using Federal Express we need to go into that sub process Note the sub process for FedX is only used in the US If you are not in the US and want to skip this portion of the training do so at the link provided Before we go into the FedX subprocess we must save our work Please click on the Continue button to review the training for the FedX subprocess Page 59 of 98 Page 60 of 98 backend script w slides Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 116 Slide 116 Slide 117 Slide 117 Slide notes enter the transaction code Slide 118 Slide 118 le aja eoe BH 5555 A of FOXShipRequest transaction Federal Express Sub process Inzfdxs ONLY used in the U S REGULARPICKHUP G00 21 DOOR p00Go SENDER Slide notes which is nzfdxs remember this sub process is only used in the US Slide notes Select the service using the drop down options Page 61 of 98 Page 62 of 98 backend script w slides Friday February 02 2007 Slide 119 Slide 119 Delivery Oecument Fedi Camie Dvopca Type Customer Retereece Payor Type Fedan AC i payor sender Counby if payor lt sender Sli
34. ruary 02 2007 Slide 88 Slide 88 Slide 90 Slide 90 umit was D Slide notes Slide notes this shipment contains serialized parts so we ll enter those on the total content tab and clicking on the serial number button Slide 89 Slide 89 Slide notes by selecting the serialized part Page 45 of 98 Page 46 of 98 backend script w slides Friday February 02 2007 Slide 91 Slide 91 SAP el _c8 38 6 Sk ania AH 5 Processing of Handling Units for Outbound Delivery 26 Ea a iia sing Matartal for Parcel g E Sire rarer lL item Iinfo DGTETA 1 E p 7 OTB 1 300 Fe Slide notes Verify that the serial numbers of the items you pack match what was on the shipping request form and enter it here If there is any discrepancy you will have to go back to the creator and have them edit their request and resubmit Page 47 of 98 backend script w slides Friday February 02 2007 Slide 92 Slide 92 GH COR CHR Hoa Processing of Handling Units for Outbound Delivery 29 Slide notes You can type in the serial number and enter Slide 93 Slide 93 Sli
35. so enter that now Page 5 of 98 backend script w slides Friday February 02 2007 Slide 11 Slide 11 your password every 90 days Slide notes and hit enter Note you will be required to change your password every 90 days Page 6 of 98 backend script w slides Friday February 02 2007 Slide 12 Slide 12 Use Menu nea alic nter transaction code Slide notes You are now taken to the SAP graphical user interface Normally you will use one of 3 methods to initiate a shipment Your user links accessed by this icon will show you all the transactions you have been configured to make You can type in a transaction code here or you can set up your most frequently used features in your favorites The SAP menu Page 7 of 98 backend script w slides Friday February 02 2007 Slide 13 Slide 13 Geisas Slide notes is not recommended as it displays features and databases you do not have access to So let s go back to the users menu Slide 14 Slide 14 Slide notes you could double click on create an Outbound delivery with an Order Reference Page 8 of 98 backend script w slides Slide 15 Slide 15 SAP Easy Access Usar mentu for gwan GORETSAS CO ee ass 2 i Slide notes or we could enter a transaction code Slide 16 Slide 16 Slide notes which for creating an outbound shipment is forward slash nVLO1N
36. sue date range Page 97 of 98 backend script w slides Friday February 02 2007 Slide 174 Slide 174 O 00e ae Ss COG OK DDH Ship Log Report ROSA FlagShip gt Post Goods Issue Dale Slide notes Be sure to investigate the information on both of these reports Slide 175 Copy of Closing Slide notes Congratulations You can now Process a shipment For more information please go to the distribution website You will be transferred to that location now Page 98 of 98
37. t are no longer needed Page 67 of 98 backend script w slides Friday February 02 2007 Slide 125 Slide 125 Slide notes So let s review our delivery information tab Slide 126 Slide 126 Boo 1 Bee 348 l r 3 CATempit901065 740 himl Microsoft Inte Fedex Carrier E Sandee Fedex QayrRe 1GKT De Ek ew Fyeerites oe Hep Dropat Type REGULARPICHUP 3 i gj Fi p Search SldaTiter Abert 01 210s Lt ee Cy r He DVS fe oe Temp 650 1865348 ia gt ha Payor Tepe SENDER From riga e Doa aI H a Fedar AC if payor lt sender A NOE 7 3 hon g ee a Tria eee Ee Country if payor lt gt gender E Leary acne EF LABEL CTT a H IPEE JAEN WA BLL SENDER ao TEST LABEL CONTACT hake IERT I AAR ANEA Y P m pm Slide notes Everything looks good so we are ready to Click on the execute button this will make a connection to the FedX server Box numbers will be generated and label information which will pop up in a separate screen When the popup window appears hit File Print to print your labels so once your labels are printed you have completed our FedX subprocess and you now need to return to your original order Page 68 of 98 backend script w slides Friday February 02 2007 backend script w slides Friday February 02 2007 Slide 127 Slide 127 Slide 129 Slide 129 Slide notes Slide notes by entering the transaction code for editing a shipment w
38. t using a metric scale you will have to change the units to lbs with each shipment by entering LB in both weigh columns Once you enter your weight hit enter and the loading weight should autocalculate Slide 46 Slide 46 Slide notes If the contents were serialized you would then go to the Total Contents tab Page 24 of 98 backend script w slides Friday February 02 2007 Slide 47 Slide 47 Gc 2 389 eoa ouk onia FH Of Processing of Handling Units for Outbound Delivery ae Packmalerial PackHus Packpeoposal Singleenty Ticontent Genheader data EE E Mataral for Parcel i F A IT CARTRIDGE 7 4 TE PRINT CARTRIDGE W E oO E E L Slide notes where you would verify that the serial numbers listed by the user match what you have packed We will show examples of this later in this course Let s continue with our non serialized shipment by going back to our main screen Page 25 of 98 backend script w slides Friday February 02 2007 Slide 48 Slide 48 Slide notes And click on the header icon which looks like a hat Page 26 of 98 backend script w slides Friday February 02 2007 Slide 49 Slide 49 el a 490 660 5978 55a5 8 o 8 Delivery for ROSA Cr eate Header Details g H 1 F F1 a k E gh ai Posl goods issue 2206 fed S 1 2868 R 1 206 00 e
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