BeamYourScreen Version 4 Linux User Guide
Contents
1. HTML Viewer As an alternative to the downloading the software your participants can join your session using the BeamYourScreen HTML Viewer With the HTML Viewer there is no need for the participants to download any software since they view your screen simply from within a web browser The HTML Viewer works for participants joining from Windows Mac and Linux computers Please note that the HTML Viewer was developed especially for online presentations As a result the feature set available with the HTML Viewer was optimized for this special use case and does not provide all the features available via the default login For example participants who joined your session using the HTML Viewer can neither become presenter nor gain remote control Automatic Reconnect Some participants are connected wirelessly to the Internet for example via WLAN or UMTS Wireless connections are not always stable and can at times result in temporary disconnections from the Internet With the new automatic re connect function a participant will automatically be reconnected to the BeamYourScreen session after a temporary interruption in the Internet connection If a participant briefly loses Internet connection BeamYourScreen will attempt to reconnect to the session If the participant s Internet connection has recovered within 3 minutes BeamYourScreen will automatically reconnect to the session Therefore re entering the session ID is not necessary for the p2. 08 26 14 37 UTCOO1 organizer starts the session Participant Peter Thompson Duration 15 min Session ID 202 764 668 Your participants will be forwarded automatically in to your session and will see your screen as soon as you Start the session BeamYourScreen User Guide Linux Page 17 of 24 DA BeamyourScreen Profile Manager A You can access the Profile Manager via the E icon when there are no active sessions running at the time Then you can create and save a variety of Profile Settings to always have your favorite and suitable Profiles available Please note that you need to register for a BeamYourScreen account to access the Profile Manager further details on Page 21 under Account Information BeamYourScreen Standard Profile To create a new Profile just click the Plus in the bottom left corner By clicking the X you can delete a profile with the Arrow you can set it as the default profile and with the Tool button you can edit your saved Profiles BeamYourScreen User Guide Linux Page 18 of 24 WA Beam our Screen If you click on the Plus you will have the following options BeamYourScreen BEE Profile Manager Profile Name af Instant screen build up _ Set session password _ Automatically start recording By setting the Picture Quality you can influence the transmission speed If you select the maximum quality the image will be transmitted in true co
3. your session as the session ID is still valid To prevent disconnected participants from reconnecting please lock your session grey arrow before disconnecting the participants BeamYourScreen User Guide Linux Page 14 of 24 WA BeamYourScreen Scheduler With the Scheduler you have the possibility to plan your BeamYourScreen sessions in advance Please note that you need to register for a BeamYourScreen account to access the Scheduler further details on Page 21 under Account Information The Scheduler can be accessed when there is no session active via the icon To schedule a new session click on the Plus in the bottom left corner w which will open the session scheduler window Through this window you can enter all details for the arranged meeting Topic Date Start and Duration of the session need to be entered as well as Your Name BeamYourscreen aE Scheduler Meeting with Peter ma A uic o1 Duration Session Password John Smith _ Include Conference Call Information Use default Conference Call Service Ci Use custom Conference Call Service Remind Me Email Address As an option you can enter a Session Password for your session Conference Call Information can be typed in when you select the custom option and it is possible to send yourself and the participants a Reminder via Email The reminder is sent one day 24h before the start of the scheduled sessio
4. BeamYourScreen User Guide Linux Version WA BeamyourScreen Table of Contents Registration Downloading amp Running the Application Start a Session Join a Session Features Participant List Switch Presenter Remote Control Chat Back Monitor File Transfer Settings Pause Transmission Recording Lock a Session End a session Scheduler Profile Manager Account Information Settings HTML Viewer Automatic Reconnect MyAccount Support BeamYourScreen User Guide Linux o oO N N Oo A A OW N N N N N e RP e e RP e e Be he le wW U U e e O oA A A U U N Be O O 24 Page 2 of 24 WA BeamYourScreen Registration BeamYourScreen is an easy to use software application that provides a fast solution for sharing your computer screen with others live over the Web Participants do not have to register in order to join your BeamYourScreen session You also do not need to register if you wish to host a session As the organizer you can host BeamYourScreen sessions either with a registered account or without However note that with the non registered version the features Scheduler and Profile Manager are not available Without User Account BeamYourScreen oF Start Session Join Session Account Information e Settings To register please go to www BeamYourScreen com click on Register at the top of the website and complete the registration form Entering user details is only required if you wish t
5. articipant to reconnect MyAccount To manage your account go to www BeamYourScreen com click on MyAccount and log in with your Username and Password Under Passwords in the menu you can change your Password Furthermore you can access detailed statistics of your sessions and change your Account Information Billing and Payment Information Under Feature Settings you can upload a welcome screen image your logo or an individual image for your waiting room If you forget your password s you can retrieve it by visiting www BeamYourScreen com and clicking on Reset Password which is located in the top right corner of the homepage Enter your username and click on the Reset Password Then check your Emails and follow the instructions BeamYourScreen User Guide Linux Page 23 of 24 WA BeamyourScreen Support We provide answers to the most frequently asked questions in the Support section on our website www BeamYourScreen com In addition we offer support by Email and Phone Support Section http www BeamYourScreen com support Email support BeamYourScreen com Phone UK 44 0 208 099 7855 USA 1 646 292 7142 Germany 49 0 621 7001 9980 Please feel free to contact us should you have any questions BeamYourScreen User Guide Linux Page 24 of 24
6. board while a participant has remote control of your computer as you share the rights with them To deactivate someone from remote controlling your computer click on the drop down list and select your own name or use the shortcut key Ctrl F12 BeamYourScreen User Guide Linux Page 8 of 24 DA BeamYourScreen In the Participant List the presenter has a drop down list associated with their name By opening this drop down list the presenter can select different identifying colors emoticons for a change of status they can rename themselves as well as the participants send a URL to the participants or disconnect them from a session BeamYourscreen D msn Control Pm john Smith Peter Thompson No emoticon ES do not agree Faster please W Slower please G Iam satisfied Iam unsatisfied have a question would like to say something ED Absent Rename URL Push Change color You can invite more participants via the icon You can either copy the Session Information or only copy the Session ID and send an invitation via Email BeamYourScreen User Guide Linux Page 9 of 24 DA BeamyourScreen Chat BeamYourscreen John Smith Hi Peter thanks for joining the meeting Peter Thompson Hi John looking forward to it You can send all or selected participants messages through the BeamYourScreen Chat The name of the participant appears in the selected identifying color
7. e recordings are saved in the BeamYourScreen audit compliant proprietary BS4 format By default the location of a saved recording is the same location as where you started the BeamYourScreen Linux application from In many cases this would be home your username Desktop BeamYourScreen 4 x BeamYourScreen User Guide Linux Page 13 of 24 WA Beamour Screen You can playback any recorded session using the BeamYourScreen Session Player for Linux available free of charge from the BeamYourScreen website http www beamyourscreen com downloads sessionplayer Lock a Session You can lock a session to prevent others from joining your session As a result even an unauthorized user who came to know the session ID will not be able to join your session In order to lock a session click on the icon The icon will change to a closed lock to indicate that the session is now locked In the same manner you can also unlock the session by just clicking on the icon again End a session To end a session please click on the red button in the top left corner black arrow BeamYourscreen Your participants will receive a notification that the session has ended You can also disconnect individual participants see participant list When you disconnect individual participants the session will remain active and only the connection to the selected participants is disconnected Please consider that those participants can always reconnect with
8. he current participants and can then choose who you want to hand over the presenting rights to The participant who you choose is now asked if they are willing to show their screen only when this has been accepted by the participant will you and the other participants be able to see their screen The organizer of the session can re claim the presenting rights at any given time or make someone else the presenter BeamYourScreen will also show your current role by changing the color of the B icon in the taskbar on your screen red means that you are the presenter and green means that you are watching the screen of someone else Remote Control During a session you can hand over remote keyboard and mouse control of your own computer or you can request remote control of the computer of a participant To take remote control of a participant s computer that participant would need to be the presenter and would need to give explicit consent that they allow you to control their computer this is for security reasons As the organizer of a session you can then gain control by selecting your own name To give remote control over your own computer to a participant please click on the drop down arrow under the title of Contro computer then select the participant who should take control of your This participant then has the rights to control your computer with their own mouse and keyboard Please don t use your own mouse and key
9. ipants to go to www 123beam com and enter the session ID as well as their name and click on Join Session If you password protected your session your participants will also be asked to provide a Session Password After they have entered the required details your participants will join your BeamYourScreen session Alternatively you can invite your participants by Email or you can copy and send the session link via instant message BeamYourScreen User Guide Linux Page 6 of 24 DA BeamyourScreen Features During a session the following window is displayed on your screen as long as you do not minimize it BeamYoursScreen Etes j WO Participant List BeamYourScreen John Smith Ce By clicking the button the participant list drawer will open below containing the session details Here you can see who the presenter is and who has remote control which can be changed via the drop down menus note the black arrows above You can also change your status and identifying color by clicking on the drop down list buttons next to the participants names BeamYourScreen User Guide Linux Page 7 of 24 GQ BeamiourScreen lt Switch Presenter By opening the drop down list at the two black arrows A you can change the presenter or hand over remote control To the right of the current presenter s name there is an arrow for a drop down menu By clicking on this arrow you will see a list of t
10. lor and if you select the minimum quality the image will be transmitted in grey scale however the speed of the desktop sharing increases The Instant Screen Build up shows image changes on the participants screens as soon as they are transmitted As a result the image within a participant s screen changes immediately after the first changes are transmitted Due to the effect of screen piecing together screen changes will appear moving from top to bottom we recommend that you only enable it for support sessions as you can move faster or when showing a presentation with many pictures You can define if a session password is always needed or if the recording should start automatically With this feature you can ensure that all your sessions are recorded automatically BeamYourScreen User Guide Linux Page 19 of 24 DA BeamyourScreen f File Transfer Participant List Recording Notifications Pointer Initial Viewing Direction Show C View View amp Control O Set at Session Start On the Feature tab you can set which features the Presenter and the Viewer are able to use during a session Furthermore you can either enable or disable the Participant List If you disable the Participant List the participants will be unable to see who else has joined the session The Viewer Pointer enables your participants to click within their viewer window and hence place an arrow with their name on
11. n As soon as your session has been saved it will appear in the overview of the Scheduler To access further features such as editing or deleting your saved session please click on the respective session just to highlight it do not double click and then click on the grey buttons at the bottom of the Scheduler BeamYourScreen User Guide Linux Page 15 of 24 WA Beam Your Screen BeamYourScreen Scheduler 2011 11 16 14 37 UTC 01 15 min Meeting with Peter John Smith 202 764 668 Now you can delete the session black arrow edit the session grey arrow copy the invitation or send an email invitation ce l To start a scheduled session go to start session and double click on the session that you wish to start BeamYourScreen SOREL Start Session Start Session Today s Scheduled Sessions G E 14 37 Meeting with Peter 202 764 668 BeamYourScreen User Guide Linux Page 16 of 24 WA BeamyourScreen Instantly your scheduled session with the pre defined session ID starts You can edit your scheduled session at any time and hence keep the reserved session ID If your participants log on to the scheduled session before it has started they will see a waiting room with the most important details of the session BeamyYourScreen Topic Meeting with Peter Please Wa it Organizer John Smith The session has not started yet You will be connected automatically when the Start 2011
12. o start a session with extended features With User Account BeamYourScreen d 3 HEY a J oO Start Session 2 Join Session BeamYourScreen User Guide Linux Page 3 of 24 WA Beamour Screen Ez Scheduler y Profile Manager Account Information Le Settings Downloading amp Running the Application The Linux application can be downloaded from http www beamyourscreen com download linux download Once you have saved the beamyourscreen tar gz Linux file to your computer right click the downloaded file and extract it The BeamYourScreen application will then appear Double click on the application icon to start BeamYourScreen The application will launch a BeamYourScreen B icon will appear in the Taskbar and the BeamYourScreen Panel will appear E 1 gt lt BeamYourScreen BeamYourScreen User Guide Linux Page 4 of 24 WA BeamyourScreen Start a Session Follow the steps above to open the BeamYourScreen application on your computer BeamYourScreen 2 5 Y Start Session Once the session has started the Participant List will open this is where you will get the Session ID the Login Link for participants as well as the Session Password if you set a Session Password BeamYourScreen Pa rticipant List Login www 1l23beam com n sente Control john Smith amp BeamYourScreen User Guide Linux Page 5 of 24 DA BeamyourScreen In the Pa
13. of this participant Via the Settings button black arrow it is possible to disable the group chat so the participants cannot chat with each other but only with the organizer of the session Back Monitor BeamYourScreen The Back Monitor shows you a preview window of exactly what your participants can see from your screen This way you can be sure that the participants are seeing what you would like them to see BeamYourScreen User Guide Linux Page 10 of 24 DA BeamyourScreen File Transfer BeamYourScreen File Transfer You can transfer Files to your participants during a session Click on the icon The File Transfer drawer will open underneath Upon clicking Add a new window will open where you can select the file s you want to transfer to your participants You can either send the file s to all or selected participants Just remove the tick from the box in front of the participant s name and he she won t receive the file s After you have sent the file all recipients obtain the notification that they shall receive a file Every participant can then decide where the file should be saved or if the file transfer should be refused BeamYourScreen User Guide Linux Page 11 of 24 DA BeamyourScreen Settings BeamYourscreen Settings Preferences _ Instant screen build up _ Show balloon help tips _ Create connection log Beamiourscreen wersion 4 4 110816 During a session yo
14. rticipant List you can see how many participants have joined your session There are also multiple features that you can access from the Participant List further details about these features on pages 7 9 below For security reasons the session ends automatically if no participants join within 15 minutes after you Start a session Join a Session To join a session from a Linux computer participants are advised to download the BeamYourScreen Linux application from http www beamyourscreen com downloads beamyourscreen tar gz and follow the instructions under Downloading amp Running the Application on page 4 above kJ When they have opened the BeamYourScreen Panel they can click on the Join button es enter their name and the session ID from the session organizer and click on Join Session BeamYourScreen 685 082 144 Your Name Join Session If the participant wishes to join the session without downloading the BeamYourScreen software they can join a session using the HTML Viewer an even easier way to join a presentation via a website www 123beam com No download is required to join a session via the HTML Viewer ActiveX Java and Flash are not required Another benefit is that the new HTML viewer works seamlessly with PC Mac and Linux computers because it allows you to join a session from a web browser including a web browser on a mobile device or mobile phone More info on page 23 Ask your partic
15. sion and can only be changed prior to starting a session while others can also be changed during a session BeamYourScreen os E EY Please click on the _ icon before you start a session The following section will appear BeamYourScreen User Guide Linux Page 21 of 24 WA BeamyourScreen BeamYourScreen English English PR If Show panel always on top _ Show balloon help tips _ Create connection log SESSION PAUSED Recording i Beam YourScreen version 4 4 110816 Besides setting the Language of the software and the Presenter Scale of your screen during the session you can also enter a Pause Text It will appear on the participants screens when you pause the session It is possible to enter no text at all this way your participants will not realize that the transmission of your screen has been paused Via Saved Recording Location you can set the folder where your recorded sessions will be stored By default the location of a saved recording is the same location as where you started the BeamYourScreen Linux application from In many cases this would be home your username Desktop BeamYourScreen 4 x However this can be changed at any time If required you can manually enter your Proxy Information Clicking the button Check for updates will inform you when a new version of BeamYourScreen is available for download BeamYourScreen User Guide Linux Page 22 of 24 JA BeamyourScreen
16. the presenter s screen for several seconds As a result you can interact with your participants and any questions your participants may have can be answered more easily since they can point directly on your screen even without being granted remote control The standard Initial Viewing Direction is set to Show meaning that the participants see your screen The Profile Manager allows you to set the Initial Viewing Direction for each Profile e g View amp Control another s screen if you only use BeamYourScreen for support or show your screen if you only do presentations or trainings If you use BeamYourScreen for different use cases you can create more Profiles which are suitable for each case After you have selected your options please click on Save to complete your Profile BeamYourScreen User Guide Linux Page 20 of 24 DA Beamour Screen Account Information For our password John Smith Save username and password Here you can save your Username and Password so you don t have to login with every start of the program Registering a BeamYourScreen account and saving your details under Account Information also enables you to use the Scheduler and Profile Manager features If you forget your Password you can retrieve it by clicking on the link Forgot your password Settings BeamYourScreen offers a variety of additional settings which you can easily enable or disable Some settings will be effective for the entire ses
17. u can set the following Settings such as Language Picture Quality and Presenter Scale You can decide if you want to activate the Instant screen build up shows changes first and is optimized for remote support not recommended for presentations show the balloon help tips to the left of the user panel or if a connection log should be saved only for support purposes In the Feature tab grey arrow you can decide who is able to use which features also see Profile Manager on page 18 BeamYourScreen User Guide Linux Page 12 of 24 BeamyourScreen sit Preferences E J mi me LE 1 File Transfer Participant List Recording Notifications Pointer Pause Transmission BeamYourScreen Via the Pause Transmission feature black arrow you can pause the transmission of your screen in order to browse through confidential files or applications During this time your participants are unable to see any changes that take place on your screen To continue the transmission click on the icon and the live screen sharing will resume Recording a lt gt You can record and save your entire BeamYourScreen session To start recording click on the sr icon and select a location for your saved recording From this point onwards the session will be recorded A red dot in the recording symbol shows that the recording has started During the recording you can always end and save it Th
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