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RF Card User Manual V3.0 - 1 - - Access Control Time Attendance

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1. Create report current grid The same as preview record list to establish current data record list function make searched attendance record as record list to export Able to list prints to export save and search for in list etc operation Copy Data from beginning to current position Searched record 106 RF Card User Manual V3 0 result copy directly form duplicating to current position and can patch in Excel list directly Copy Data from beginning to ending searched record result copy from current copying position to ending and can patch to Excel list directly Column select item name on the searching window appearing click pop up menu is following Emp Mo Mame A ha Time State New State Exception Shift Ww oer ation Department ea 4 4 4 Check show appearing words able to click correspond word name to change selected status Show all Column All item name of data row display on search window Hide all column All item name of data row except surname and name hide on the search window only show surname and name Save grid layout item name on which the search window appear can be saved load data row setting to use Load grid layout According to store data row to show item Click preview Following window appear 107 Before Installing Machine Management g S bb z a lt s H Connect with software Operation help Troubleshooting Time amp Attenda
2. Eh 2 a lt g ion Public short message for public short as soon as the attendance machine start the short message will be saw it will appear for ever Personal short message for personal short message it will not show until the user verification is positive Period of validity setting After choose the item a line will increase on Operation help the interface define the starting time and term of period of validity is available Cancel Click cancel key the system will prompt Are you sure you want to cancel the selected short message after confirming the system will appear prompt again whether delete the short message in the attendance machine together or not Click OK the short message will be deleted absolutely Connect with software Modify after select a topic message in the list click modify ability to modify the serial number period of validity setting and short message contents Refresh after to perform inquire short message there are only short message which accord with the inquiring condition on the Troubleshooting _4 Time amp Attendance Program list area Send short message Form the short message list in left side choose a topic message you want to send Click Send short message eCustomize staff s short message Click customize staff s short message appear following interface Employee SMS customization DER Browse condition v
3. x Cancel On the window the operation is the same with attendance time setting operation which sub item is staff maintenance attendance setup Click in middle bar Employee temporary shifts button to manage shift If one or several staff needs to change his her work hours temporarily his her shift can be arranged temporarily click staff temporary arrangement button pop up dialog box window is following ee RF Card User Manual V3 0 You selected 4 employee s 1001 Liuzw 6868 Arrange temporary scheduler For them From 2003 07 21 to 2003 07 27 7 Cancel A eClick OK button enter temporarily schedule eclick Cancel button return staff s schedule window First definite schedule hour select staff if you want to select a lot of staffs can press Ctrl key simultaneously click staff or use all selected button then click on add period of time button select to add period of time on the window of adding period of time and what day or how many is to add The operation method is the same in shift management to add period of time eClick save temporarily schedule button to save temporarily schedule or click cancel to cancel the action Temporarily schedule is superior to shift schedule Print staff ought on duty time eClick print staff ought on duty time button It can print all selected staffs work hours which is in definition period of time Cancel temporarily shift eClick cancel
4. Click OK button to pop up the window of purview setup as the following Set Administrator s Purview 3 x Items that can be authorized w x Clear Obsolete Data Backup Database Export AC Data Connect Attendance Machine Import AC Data W Employee Leaving on Business Asking for Leave Forgetting to Clock in out x Cancel Coming Late Collectively Handle Att Lag Audit exception Restore att lag Attendance Record Current Employee s On Duty Status Attendance Calculating and Reports Department List Employee Maintenance Administrator Maintenance Timetables Maintenance Shift Schedules Employee Schedule Holiday List Leave Class Put a tick beside each selected privilege item put a Cross to remove all the privilege item click OK button to complete administrator setting Click modify password to modify administrator password and administrator is only capable of modifying he his own password the window of modify password is like this Modify Administrator s Password x Old Password i New Password ere Verity New Password oe x Cancel 64 RF Card User Manual V3 0 Type the original password in the input box of old password type a new into the input box of new password and type the new password again in the input box of verify new password click OK button to complete modify password or click cancel button to give up this action If the original password isn t input corre
5. 2003 06 01 to 2003 08 05 Fingerprint Huangzf 1 Devine o a a aa ae CS ead acca ans E e a E 06 15 Sun 06 16 Mon O6 17 Tue 06 18 fed 06 19 Thu 06 20 Fri 06 21 Sat oe ii i aS a Riese e ET ae 06 22 Sun 06 23 Mon 06 24 Tue 06 25 Wed 06 26 Thu 06 27 Fri 06 28 Sat ae ae ee a ee ee ee ee a l 06 29 Sun 06 30 Mon OT O1 Tue O7 02 Wed O7 03 Thu OT O4 Fri O7 05 Sat m ea O7 06 Sun OT OT Mon 0T 08 Tue 07 09 Wed OT 10 Thu OT 11 Fri OT 12 Sat Page 1 1 x r You are able to establish current data record list pop up window is following 110 RF Card User Manual V3 0 z on loxi 5 q 7 100 cr H amp kr x p E Clock InfOut Log Exceptions Hame i Time State Hew State Exception Operation E oN so i Page 11 a On the attendance calculate widows Click shift Exceptions page label the following window will appear g S bh g len lt G Attendance calculation i 8 x Time Range gt Dep Fingerprint Calculate From for 06 2003 E Report Export data Name Huangef hy To 05 08 2003 Q Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items E Name _ AC No _ Date Timetable On duty Off duty Clock Inf Clock Dut Late Early Absent Exception_ Chanae color Huangzf 1 ET stare ee D Eik 1 g Filter by exception 8 1 fri Filter by timetable
6. If needs to upgrade the firmware single click the Upgrade Firmware button the prompt appear as follows Att Machine Data Management You must keep the power and connection betwen PC and time recorder when updating Please reboot time recorder after updated Do you want to update Firmware Single clicks Yes to start upgrade firmware single clicks No cancel to upgrade after single clicks Yes the following prompt appears see figure it indicated your attendance machine firmware already was the newest one doesn t need to upgrade Caution The user does not voluntarily upgrade the firmware you must contact be allowed by the dealer before to upgrade the firmware voluntarily upgrade occur the question which possibly affect your normal use 45 Before Installing Machine Management g S fal io 2 fn es lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program Other setting mainly provides the second developer with service of transferring the data of software when needs to export the data in here may choose the data item that needs to export and set its attribute As well as the configuration when export and import the registered data and the attendance recording of the card Att Machine Data Management Download Attendance Log User Information Management Machine Info Other Options Export Logs Options Property
7. Maintanance AL BL 3 Append Clock In Out 1 a7 1 a7 1 a7 F 1 M E 1 gr 9 1 Q z 1 a 2 1 ET 1 g7 1 m 1 ET 1 a7 1 A 1 1 1 i S 1 E E 111 Time amp Attendance Program a Change color a Filter by exception Filter by timetable ia Maintanance 4L BL a Append Clock In Out L ie There is five tool option in the tool column the first item function is the same as Attendance record abnormal situation Filter by exception Click it the selected menu appear able to select these abnormal statue display put check to indicate the display be selected it show abnormal situation WK Invalid w Repeat wf Wrong State wf Cut wT Ww FOT W Aubo Schedule Filter by timetable click it the selected menu appear able to select these period of time abnormal situation put check on ahead of period of time s name to indicate selected it show this period of time abnormal situation Maintained by AL BL This accords with asking for leave leaving on business of attendance handling setup Click other abnormal situation page label appear following 112 RF Card User Manual V3 0 Attendance calculation E l x gt Time Range Den Fingerprint Calculate From jot 06 2003 rE Report Export data Name Huangzf v To 05 08 2003 15 Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items Department Name AC No St
8. Our Department s Employees Wictor Jett James Sunrize Richard Staffs in the Employees box are those who don t belong to any department that is who have left their posts This is the same as on leave No salary In the box of staffs select those employees that your department wants to employ and click Add button and then those selected employees will be added into your department In the box of Our Department s Employees select those employees that will leave your department and click Remove button and the select employees will leave your department leave their posts After operations click Close button or X to return to Department Management main Window 3 2 3 Staff Maintenance Select the Maintenance Setup click staff maintenance item open staff list within this window maintenance staff s various information and attendance setting ee Before Installing Machine Management g Eh g a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program Transter staff Add new staff Staff leaving post i Modity statt Infomation Add batch staff 2 22 2 Employee List Department modify Management button and S Jeli Fe department rn Wiclor Fie Staff s tree BE Sirisa he O i AC Mo E Hars Richard Gender Ha r ID Hurak Mation ality Dice Tel Tile Home Tel m DateciBih 7 De
9. Select To List Rec Clear List Clear Selected List Ss ype Sms Timeleno minuty Start time Choose 7 notimelimit Start time Timeleng minute Sms Browse Conditior Sms ld v Export sms to U Disk Input EN ah Export sms to U Disk after Select a short message that want to be exported click choose record to right side list then click export short message to U flash disk after this operation is successful plug the U flash disk into the T amp A device press Menu on the device select U flash disk management Upload short message press OK the operation finish Import short message plug the U flash disk into the T amp A device Select Menu U flash disk management download short management press OK the 44 RF Card User Manual V3 0 prompt that copy operation is successful will appear on the screen pull out the U flash disk then plug it into the USB Slot of PC enter software external program U flash disk management Choose option card of Import short message click Import short message from U flash disk the display interface as follow 3 1 4 U Flash disk management Optional Import file from U flash disk Select Data Import data from U flash disk to import the attendance record from U flash disk to T amp A system is available Attendance Management Program Temp Sup
10. F a 5 S feni o a oe The option box of Department is like this Connect with software Troubleshooting 127 Operation Help Click the left button of the mouse on the department name and you will select this department when the name turns blue 4 8 Time Period Management The display box for Time Period is like this 0 2 4 6 6 10 12 14 16 18 20 2224 Time Range From E2000 AM Ta 1 10 00 PM x Cancel Generate New Time Period Move the mouse to the time you want pull the mouse while pressing its left button and loosen the mouse to generate a new time period Edit Time Period Move the mouse to one end of the time period to edit When the cursor changes to move the mouse while pressing its right button and loosen the mouse to get the time period you want In addiction you may double click on the time period to modify to enter a dialog box shown as the right picture on the right Here you can adjust 128 RF Card User Manual V3 0 the beginning ending time for this time period Move Time Period Move the cursor of the mouse to the time period to modify When the cursor changes to move the mouse while pressing its right button and you may move the time period as a whole Delete Time Period Move the mouse to the time period to modify When the cursor changes to move the time period to make it disappear Besides you may click the time period and press Del to delete
11. In attendance management we usually need to search exception situation and to print various attendance record Through the Attendance exception searching and record list to modify attendance exception and record list is available there are four operation windows which are attendance record exception situation shift exception situation other exception situation and attendance statistic Click exception search on the main window or exception search sub item under search print and the following window will appear Attendance calculation 18 x Time Rane Dep 0UR COMPANY Calculate From 06701 2005 5 Name 13 To 06730 2005 isi z el Report TE Sort 2 Search Next UserNum J Name Descending Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items Change color Fiter by exception Filter by timetable Maintanance AL BL Append Clock In Out L Click calculate button the attendance calculate windows appear 101 Before Installing Machine Management g S Eh 2 A lt R ion Connect with software Operation help Troubleshooting Time amp Attendance Program Attendance Calculation JL OUR COMPANY gt Time Range JOUR COMPANY h a From 01 06 2003 E Name Huangzi To 03 08 2003 E ep m ep p Pene e e BS Cnead Huargzt Huang Filter by exception Fiter by timetable iw Mainta
12. 5 the value add 1 otherwise the left value is abandon Round Down Abandon the value No matter how many it is E g min unit is I work hour so that the calculation result s 1 land 1 9 count 1 work hours 3 2 11 Database Option The system adopt Microsoft ADO database connect port default single Access2000 database filename is att2000 mdb you can set up database _ 82 RF Card User Manual V3 0 connection according with real situation 3 When system appear following error prompt you need modify you 5 2 database connection setup 2 E a 5 E E Select sub item maintenance option Click data option the following window pop up BS Data Link Properties i x Provider Connection Advanced ALL Select the data you want to connect to S oN 2 pas en lt B ion OLE OB Provider s Microsoft Jet 3 57 OLE OB Provider Microsoft Jet 4 0 OLE OB Provider Microsoft OLE OB Provider for Indexing Service Microsoft OLE OB Provider for Internet Publishing Microsoft OLE OB Provider for OO BC Drivers Microsoft OLE OB Provider for OLAF Services Microsoft OLE OB Provider for Oracle Microsoft OLE OB Provider for SQL Server Fl Microsoft OLE DE Simple Provider amp MSD ataShape g OLE OB Provider for Microsoft Directory Services S a S ig 2 5 1 Select Microsoft Jet 4 0 OLE dB Provider 2 Click next or connect enter following window 2 3 S z 2 83 Time amp Attenda
13. C means ID card 6 Press ESC key to cancel the new enrollment press OK to save enrolled data so that complete registering ID card flow Before Installing 3 KD o OD ise KD f Q Connect with software Operation help T amp A program Troubleshooting T amp A Machine Management 2 Password Enrollment 1 Press the MENU button to enter the User enroll Access the password enrollment press OK the following appears 2 Press OK the following appears New Enroll Enroll No 00006 ESC OK 3 Input the enroll number the range is 1 to 65534 press OK the following appears New Enroll Input Pwd ESC OK 4 Input your password the following appears New Enrollment Input Pwd Pwd Affirm 5 Input the password again press OK the following appears New Enroll Note 00006 P 00006 P The last letter P means password ESC OK Save RF Card User Manual V3 0 6 Press OK the previous message continues to be displayed while the template is created 2 1 2 Authentication type 1 RF card anthentication The RF card of a user is used to identify the user You can register the RF card number to the system in advance to provide against loss or theft of the RF card 2 Password Authentication A password of 1 5 digits long is used to validate access authentication You can use this method in such a special case as when the car
14. Export method Format dem 00000012 C Export when Download Attlogs J CardNumber Length E Align to filled che 0 Machinenum Export From DataBase Interval character at SPACE Number of charad 1 Save ad Export Move Up Move Down Setup The 6 fields the machine identity ID the attendance number the date the time the attendance symbol the card number are exported through this interface Use Upward and Downward button to choose the order of these fields If an item needs to be exported make a tick in front of the field if an item does not need to be export take off the tick in front of the field Choose the field of an item Click Setup according to the need carry out the field attributes setup click Confirm to save it Here provides two kinds of way to export data one is attendance data downloading and exporting at same time two is export data from the local database If choose the first way each time downloads the _ 38 RF Card User Manual V3 0 attendance recording and export the data at the same time If the second way chooses then the need manual click Export the button to export the recording could already download to software The exporting file will be directly exported to under the installation directory of attendance software filename Attlog txt 3 1 3 Short message management Optional Our some product provide a function which can send a message to appoi
15. For selected only cancel current record operation Make all smart schedule record to become over time change records which auto assigned timetable to OT record Make system smart schedule record to overtime e Handle forgetting check in or check out Append Clock in Out Log The process is the same as attendance handling operation Search modification record log view operation history The process is the same as sub item of search print attendance record operation 105 Before Installing Machine Management z S Eh 2 a lt R Connect with software Operation help Troubleshooting Time amp Attendance Program In the search record display window right click the menu will appear following Export Data Create report for current grid Copy dakatFrom First to current Copy dakatFrom current to last Columns b Show all columns Hide all columns Save grid layout Load grid layout Export data The same as export data button function on the window Other operation is the same as to export data before Export Fields Options hi x Please select the fields that you want to esport Predefined Itema List x Ou map Exception Save Current Option Input a Operation name in the above Predefined Items List and then press OF Import Previous Options Choose one name that have been saved before in the above Predefined ltems List and then press OR x Cancel
16. Input Browse Refresh User Info SMS Select All UnSelect al Deptment ACNo Name Choosi Timeleng Minute zk w 84 85 86 87 88 888 89 9 30 31 92 93 94 95 96 97 98 99 Oper Select Send immediately C Not send temporarily Ok cancel a en eS een er een ea ean Sms Number 0 Staff s information This list shows the staff information who customize short message Short message This list display the shot message which is customized by staff Operation selection if the software link with the machine can click send instantly if the software has not been linked with the attendance machine Do not send now and return the main interface of the short message management then choose the topic of the short message which has not been send click send short message to achieve exporting user s information or use a U flash disk to save the short message which _42 RF Card User Manual V3 0 want to export more detail see Export data 6 eCancel Select all short message in the attendance machine click execute may cancel all short message in the attendance machine select a topic message form the short message list in the left side click execute to delete all short message in the T amp A device If a short message is selected in the left side Click execute the select ed message will be canceled Select all staff customized short message clic
17. Open Also can add the program that want to add into after Click close button in the main interface the connected application will appear in the external menu 4ddin Program Management SMS management UDisk management Card monitor _ 26 RF Card User Manual V3 0 3 1 2 Standalone attendance machine communication program This menu is an exchange data window of between attendance software and fingerprint machines It provide full function to download the user information and fingerprint to the software from the fingerprint machine and also can upload the backup user s information and fingerprint to the fingerprint machine In the follow document you will learn how to use this function Open the attendance management program external program standalone attendance machine communication program after connect with the fingerprint machine the Attendance Machine Management main interface will appear There are four tabs along the up side of your screen Each of these tabs enables you to use and view a specific feature Download attendance data Download or delete the attendance record in the fingerprint Staff information management Upload download the modify or delete the staff information or the fingerprint Machine information View and modify the relation setting fingerprint machine Other setup Export the attendance record is the text documents Enter the Download A
18. State Cue OT FOT uktosSchedule al nf ne ne al al ne Make a check it show selected status appear on the display box utilize clicking V to switch status between selected and unselected eModify it as new status able to make a present status of selected record to become a select status after selected a record click Change state the window is following Ciim cut CT In OT uk uk Back GE Because there are all record of clock in on this picture so that the check in status is unable to use can select other status eCancel attendance record able to sign select attendance to cancel status after use the function the tool column will add two item Click 104 RF Card User Manual V3 0 Delete selected the window is following had Change color Nad Change filter Processing Oo Change state o Delete selected o Cancel operation for selected o Change records which auto assigned timetable ta OT record The record count of processing 1 Mad Apply all aa Cancel all Gd Append Clock In Out Lo i View operation history e Utilize all setting operation Apply all after selected this item all setting operation which display in operation column is valid before this eCancel all setup operation Cancel all after select this item all setting operation is invalid before this all operation will disappear in operation column eCancel current record operation Cancel operation
19. Upload FP ExeCute Execute Download user Data all fingerprint data Download Del User Edition Edit user s information in the software This function only support to modify the user name For example connect with machine support the ID card and also may revise card number Click Edition the following interface appear T Edit Users cancel Note Please input name and word code correctly if the input format is no line with attendance machine it possibly causes the data to be chaotic according to the validity range setting of the attendance machine Clicks sAd RF Card User Manual V3 0 Confirm then successfully modified prompt will appear if wants to cancel this operation clicks the Cancel button then return to the up interface Information i the data had saved success The operation is same with the added user information after the revision is complete the user information also is automatically added to the Exchange Area between Computer and the Attendance Machine list Wait for uploading to the attendance machine Delete Select the user who want to be deleted in the list choose Delete button then user s information and fingerprint can be deleted in the databases if you want select a lot of record hold down the Ctrl key and single click the mouse simultaneously Refresh After run Query the Staff Information user information which meets the inqu
20. choose to add a department administrator or a super administrator the department administrator can not only manage his he own staff s information but also monitor his he own staff s attendance information thus if a several attendance system are linked together each department is allow to manage its own attendance information so as to decrease the super administrator work volume as well as guaranteeing the punctuality and accuracy of attendance data Click on Cancel administrator button to cancel an administrator But an administrator cannot cancel himself e g you enter management program as a super administrator at this time you cannot cancel yourself you can cancel other administrator Click on Add department administrator or Add super administrator the following windows will pop up Department Employee List x Department Employee ee Siil OUR COMPANY n Design YWickor a Management 5 Pichard Bee Product baud fess Sales eres F Teak Sunrise af OF M Cancel Select the department where an administrator is add and this staff name click OK button to add this selected staff as one administrator click 63 Before Installing Machine Management g Eh g a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program on cancel button to cancel this action the default code of the fresh added administrator is his Her won attendance No
21. clEmcimers Maa e Postcode Pages otda Ho Homa Add Attendance rule setting Staff attach information Staff basic intormation pagination The upper half of the window of Employee List is a list of employees and the lower half is designed to select and set staff s varied information The lower half is paginated to three pages click the pagination label on the bottom to enter different pages Among the staff s varied information items the two Name and Attendance No must be filled in and the others are optional 1 Add New Staff Click button to add a new Staff Select the department that this employee belongs to input his her name and attendance No click V button to save it Notice it is better that don t use this function which is applied to modify staff s name and other information after download staff s information from attendance device _52 RF Card User Manual V3 0 2 Add Batch Staffs When some departments enroll a lot of staff you can use this function to add staffs lighten an operator work E g a lot of staffs want to be added to the bill department first select a department click on the add batch staffs button the adding batch staffs window appears If there are not staffs in this department the following appear Add a batch of employee l AC Mo Number pattern ry wildcard I length 2 From fi To fi ag 26 caneu If there ar
22. department now which is similar to the currently quite popularized lay off phenomenon Leaving post employees can be re employed through Employ Staff in Department Management Click Staff Leaving Posts button to present this dialog box ee ee Before Installing Machine Management g Eh g a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program Press Yes Y button to transfer the employee to a new department or press No N to abandon this action 6 Staff resigns If a in service employee leaves the company all of his her records will be deleted completely Be careful to use this function before an employee really leaves the company Click Staff resign button to present this dialog Attendance Management Program xi 7 Does this employee really want to resign box Press Yes Y button to fire the employee or press No N to abandon this action 7 Department setting Click Department setting Button ability to set department this operation way is same as the department list setting 1 Basic information Click the pagination label of basic information The windows will appear as preview there are staff s basic on the page 2 Staff attaches information Click the pagination label of Addition the window will appear as follow _ 56 RF Card User Manual V3 0 or ol Oe a ee Department i E meo Ma Design D 2 Richard M
23. following figure fail to connect the dialog box please inspect and examine 2nd step of and the 5th step of setting then repeat 6th step 8 The prompt show as following figure the connect successfully dialog box Explain that between the fingerprint machine and the system have already established the connection relations Attendance Management Program fx 9 After connects successfully take on data transmission operation between the fingerprint machine and the time amp attendance software please also see the standalone fingerprint machine communication program introduction of 3 1 2 5 2 Connection through RS485 1 Along with the fingerprint machine there is a RS485 adaptor supplied when it is in leaving factory like as follow picture one end of RS485 adaptor is DB9 connector other end is RJ45 jack plug DB9 connector into the fingerprint machine serial port fetch out RS485 signal from RJ45 jack 132 RF Card User Manual V3 0 A ca With RS 485 converter connect RS485 signal which get form RJ45 jack like following illustration Then connect RS 485 into PC serial port kozan naon on md Bg 5 aauyaanoo Ey S8r su zer su Because of the type of machine is different the Pin definition also is different DB9Connector RJ45 6 485B lt gt 5 485B 9 485A lt gt 4 485A RS 485 converter is not standard supply we only provide with RS485 converter of the fi
24. for AC Tim Close Date 06 July Ol alg Compact Database File After your system has been used for a period of time a big amount of 116 RF Card User Manual V3 0 obsolete data are saved in the database which not only occupy hard disk space but also affect operation speed Then you can clear these useless data by using this function When clearing attendance check in and attendance exception records you are required to back up check in data to files You can click corresponding input box to type file name and click BI button to save your data file s saving path and file name notice that you should choose a new filename if the name has existed in the system it will reminder you to define a new filename Input the close date of the data that you want to clear in close date box and the close date should be ten days before the current day you will clear the corresponding data after clicking OK and prompt messages will display Attendance time setup data means to clear obsolete staff s shift schedule data select close data for clearing record click OK and you will clear obsolete staff s shift schedule data In the terms of Microsoft Access database can click comclick attendance database file button to compact the database After clearing data click to return the main menu 3 5 4 Back up database In order to make sure data security and to restore we suggest you back up database in regular time click
25. is following Attendance schedule wizard d 7 o x ee 4 A Times for On Off duty Setting the On OFF duty times in this organization On duty time 08 30 OFF duty time fi 30 Onduty and OFF duty in moming and afternoon Or dute tine 08 30 Efi duty ime i 2 00 Gn duty time fi 4 00 mii dut time fi 2 00 Cancel lt Back Hest gt According to the company real condition the method of on duty and 68 RF Card User Manual V3 0 s P z op off duty is selected is twice attendance morning and evening or is four times morning Noon Noon evening input correspond to on duty 2 and off duty time click next button to continue setting the window is 5 following Attendance schedule wizard O x ae Clock In Out z The time range of allowing employees clock inout 5 Outside thie range i invalid F 08 30 17 30 Start Cala 06 20 End Cin 11 30 Mustain i Start COut 14 30 End C Out 2230 Must C Out fe 2 g Eh 2 a lt g ion definite the time range of check in and check out and whether this time must be check in and check out click next the window is following o aS Attendance schedule wizard Ioj x amp 3 yee z nie nye te D i pi g 8 ogee By ATT Rule Set the attendance rules of the whole organization How many minutes after on duty tine will be counted as Late 5 T a E How many minutes before off duty time w
26. mdb tick l lbutton a file manger menu will pop up confirm the path and file name for the back file and click open 2 Export to Databases This option means to back up all data such as staff information shift information and check in record to a database file Click quickly selects database file button and you will open a file manger menu Confirm the path and file name for the back up and click open If your database is SQL Server database click os utton to begin setting for detailed please see Database setup Notice you must choose a new filename if the file has existed the system will suggest you to define new file name Exporting record will Not lead to clean data in database After finish to 121 Before Installing Machine Management g S Eh 2 A lt R ion Connect with software Operation help Troubleshooting Time amp Attendance Program export data click X up right concern return main menu 3 5 8 Log on system again While a system run it is require to change administrator utilize this function make another administrator to log on system again as he her ID The operation interface and operation method is the same with to log on administrator as system starting 3 5 9 Exit Click Exit on menu or click on the exit system in the management bar end system run return Windows 122 RF Card User Manual V3 0 2 4 Operation help E faa 4 1 Deter
27. menu and the following dialog box will pop up Handle Coming Late Leaving Early collectively x Employee fel Til Department Ou FA COMPANY Er executive department come late or leave early with When part or all of employee from one reasons employee s clock in clock out He Buy 1000 1000 time can be changed and the changes i civil service can be searched by using lt Modity Log T P 1001 1001 from Employee Attendance Records d Liuzw Coming late Leaving early Repair ue ease Neglect Clock in recor i Tech 14 Dujun Product 15 Neuer From EE August 200 fos0000 i Sales 16 Liwei 05 August 2007F A a Weng 05 August 2000 03 45 00 Te hanggm Clock in time after modification T laght 05 August 200 05 August 200 gt 08 00 00 lt 18 Lidl sre usd 24 Lindg E Gaozm x Cancel fa In the department option select the department to which the staff who come late collectively belong and then click the staff that you want to select in the staff option box if you want choose staff more than one you can click the mouse while press Ctrl key Click selected all buttons to select all staff click cancel all buttons to call off all selected staff Selected style consists of coming late collectively and leaving early collectively when you select only lift click on item you select Neglect check in record means to neglect selected staff all check in record during the ti
28. record the attendance program can determine loaded down record the repeat record will be cancel automatically the stored record will not be store again 10 Q Why the loaded record appear but cannot find it while inquire it A Confirm time range you inquire is accord with attendance time of loaded record or it s not can check attendance record day month year after loaded down record or open database Catt2000 mdb gt enter check in out scheduler can see all origin record confirm time of attendance original record is within the range of acquirement pay attention years record specifically some independence equipment set time is not real result in attendance record time isn t correct 11 Q Why I attendance normally but it is show I stay away from work without leave or good reason As RF Card User Manual V3 0 A Examine your period time setting first confirm your attendance record is among the range of check out time example you setup the check out time is from 17 00 to 18 00 you check out time record 1s16 30 so that the record is invalid system will indicate neglect afternoon in attendance rule no check out is neglect next examine you attendance time is correct or it s not 12 Q Why there are come late and gone early in the attendance account and statistics shift but there aren t its record in inquiring record A Please examine the setting of attendance account in attendance rule see i
29. temporarily button cancel data of selected staffs in definition period of time Back to normal work hours To handle various regular change shift is a software s strong function Here illustrate change shift method with four shifts three times change a week example there are A B C D four shifts work hours schedule is divided into morning shift day shift night shift three period of time the application beginning date is 1 As before instruction finish the operation the following window 395 earning Before Installing Machine Management z S y bD g a lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program appear Shift Timetable Maintenance x imetable Nene On biy Tinel Off dut Time Beginning Cn 2 ag y y cum B moring 08 30 13 00 06 30 10 30 Timetable Name manage alter 15 30 21 00 12 30 17 30 On Duty Time 08 30 730 07 30 16 15 05 30 09 30 Dff Duty Time 17 20 8 30 08 30 17 15 06 30 10 30 Liei making H 13 30 13 30 22 15 11 30 15 30 Leave Eade Timer 16 00 16 00 01 00 14 00 18 00 fae Beginning In 05 30 21 00 06 00 13 00 23 00 3 Ending In 11 30 Beginning Out 14 30 Ending Out 01 30 Count as Workday 1 I Must Cln I Must C Out Ea Change the Display Color Night shift Have rest From schedule list the regular are fund cycle of all staff work hour is four day so A B C D four shifts s four d
30. the IP address the baud rate and so on An introduction of the machine setup please refer to User Manual these setup is allowed to do the revision operation after click the Edition button then clicks Save then these setup will be save in the attendance machine Other machine information will show machine identity ID and so on pay the attention there is no way for this information is modified Because the information of parity and stop bit on the machine is hided the user certainly cannot look up this information The information statistics will show that how many manager how many password how many user how many fingerprint as well as how many attendance number have been registered in the attendance machine When the operation of initialization attendance is successfully the system will clean all data of attendance machine including the fingerprint and the record if you choose Clean Attendance Record only to clean attendance record in the attendance machine When the operator had forgotten the manager s name and the password of 36 RF Card User Manual V3 0 the attendance machine which is unable to enter the attendance machine setting menu use the order of the elimination manager to delete the manager then reregister a new manager to attendance machine again After select the Synch Time of the Attendance Machine item it make the time of attendance machine to keep as same with the computer
31. the staff list click a department this department staff s information will display in the list Like as following figure _ 29 Before Installing Machine Management S H oN g en lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program amp Att Machine Data Management Download Attendance Log User Information Management Machine Info Other Options User Info Browse Number 2 Data list 7 Move all to right list Move selected to right list Count Delete all records of list Remove Selected Business Departme Proudce Departme aCNo Name n Dateie Cno Name 6 n R amp D Deparment Technical Depart E g m lt gt Machine Local Local Machine Des Bivens eH Ud l Overwrite inconsistent record j Upload user Data conditiojAC No X Add Edit Input Pinas DEI Refresh M Overwrite computer fingerprintdate Upload FP ExeCute Execute Download user Data all fingerprint data Download Del User Staff information inquiry in order to provide user with convenience and rapid way to find the staff in the mass staff who meet the define condition This inquiry support two inquiries way that is by attendance number and the name you can select a proper way through the drag down box of Condition then inputs the corresponding inquiry information via Input in the frame again click the Inquiry button the list area is allo
32. the system have already established the connection relation Troubleshooting 135 Machine connect with software Attendance Management Program fx A Froduct activate succeed 9 After connects successfully take on data transmission operation between the fingerprint machine and the time amp attendance software please see also see the standalone fingerprint machine communication program introduction of 3 1 2 5 3 Through TCP IP connection 1 Connects with PC through cross cable TCP IP Connects with PC through cross cable Switch C o TCP IP TCP IP TCP IP Connects with PC through network and HUB to create a local network 2 Set the machine communication way as TCP IP enter menu gt Option gt communication Option to carry on the setup the result picture is such as following figure please note the IP address the sub net mask the gateway address the network speed and the link code setting For more detail operation please see communication option introduction 136 RF Card User Manual V3 0 in the User Guide Comm Opt gt IP Address Net Mask Gateway Net speed AUTO Nev Num 1 Link code 0 the option like as following illustration select OK to save above option select ESC to give up Note After saving option be sure to power off and restart this device so this option take effect Comm Opt Save ESC OK Save 4 There are two m
33. this time period 129 Before Installing Machine Management T amp A program a K9 f O 5 S feni o a Connect with software Troubleshooting Machine connect with software 5 Machine connect with software The machine fully supports RS232 RS485 TCP IP whether the machine are used to a Single Unit or Link to Networking it will satisfy the user s demands 5 1 Connection through RS232 1 Take out the manufacturer provided RS232 cable 2 Set this machine communication way as RS232 enter menu gt option gt Comm To complete this setting the result picture is like as following figure pay attention to baud rate Link code setting for more detail see the communication option in the User Guide Note when RS232 is on then RS485 must be off Comm Opt v gt Baud Rate 115200 Dev Num RS232 RS485 N Link Code 0 3 After completing option Press ESC key enter the interface prompt you to save the option like as following illustration select OK to save above option select ESC to cancel saving above option Note After saving option be sure to restart this device so this option take effect Comm Opt Save ESC OK Save 4 Open T amp A management program select external program gt 130 RF Card User Manual V3 0 oD E standalone fingerprint machine communication following window E S appear 3 Connect to attendance machine Communicatio
34. when the system going to statistic this may be not true at this situation the administrator need to know what happen to the staff that 1s whether forgetting check out or leaving on business to unable check out if is forgetting need to patch a check out record if is leaving on business to patch record on business leave The system is able to automatically modify record to correct which judge by it self the correction status column is already corrected by system system utilize the situation to count while going to statistic Tool column Ka Change color Change filter Processing of Change state o Delete selected o Cancel operation for selected co Change records which auto assigned timetable to OT record Kad Append Clock In Out Log eChange indication color Be able to change various statues appearance of color Click Change color the window will appear 103 Before Installing Machine Management z a y bD g a lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program L ok Invalid Repeat Wrong State LJ out Jot LJ Fot C Suboschedule select rectangle of color on the every status choose color you need on the window confirm to click OK button and save eChange filter condition definite that status record in display click Change filter the following window will appear w IK Invalid Repeat Wrong
35. 1 08 2003 18 00 00 Sick Do you wank to delete this item Real to cancel the item click yes CY button abandon operation to click No N button When you add leaving on business time period and if this time period overlap exited time period the following caution box will appear Attendance Management Program x amp You can t add this item of 4sking For Leaving Leaving on Business New Time Period will overlap with existing time of Asking for LeavelLeaving on Business Click yes key the operation is invalid 90 RF Card User Manual V3 0 The system provide some only sample leave style if you want add leave style can enter leave in maintenance setup to add Click establish list button on the setup window the following window will appear 5 x f 100 gt Le mk X Business Leave AfL List our company From 2003 08 01 To 2003 08 05 Start Tine ad Tee wate pea OOOO Huaniget May utilize zoo button to alter display area click Save button will save the report file to the disk 3 3 3 Handle Staff Forgetting to Check in If one staff forgets to check in due to some cause this function of Handle Staff s Forgetting to Check In can be used to add a check in record Click Handle Staff s Forgetting To Check In under the menu of Handle Attendance Checking and the following dialog box will pop up Append employee s forgot Clock in out x Dep OUR COMPAN Name Hua
36. 4 06 3 KD o OD ise KD f Q Advance Option Access Advanced Option press OK the following appears z Adv Option E gt Restore Deflt Del Logs Clear all Data Clr admin pri 1 Voice Y Fi I Button Beep N e AdjVol 34 2 Press A V to scroll up or down the screen to select the option Restore Default restore all setup information to default of leave factory o Clear all Data delete all enrolling user information and logs Delete Logs delete all logs of flash disk Clear Admin Privilege change the Administer privilege into E 0 ordinary users option Sound whether use to phonic hint or not If set the option as Yes the machine will send a hint sound for every operation example Ligae T amp A Machine Management after the verification is successful the machine will say Thank you if set the option as No the machine will not send sound Hint only utter one do sound after the verification is positive when the verification is negative the machine utter two do Button Beep whether send sound hint while press key if set the option as Yes then as press the keyboard the machine will utter if set the option as NO when press the keyboard the machine doesn t utter Adjust Voice adjust the voice volume of hint sound and keyboard sound 2 2 2 Power Manage This product uses smart manage system supports the time switch and the timetable of time
37. RF Card User Manual V3 0 RF Card User Manual V3 0 Contents bs Before MMS tal TO a 23 cag Sasha hate A l 2 T amp A Machine Management eeeeeeessssssseeoeeeerrsssssssssssssseeererrsessssss 2 2 1 Enrollment and Verifying Procedure cccccccccssssseeeeeeeeeeeeeeeeeeeeeaes 2 2lel Wiser Pint Quine sarren a autenve 2 EO AD sect a a EAE A OAN E distant au canuests 2 2 Passw or Enrolments rakenna aaawhorein sessaes 4 2 M2 RUPMEMUCAMON ype en or A 5 1 RE card anthentication wii csntnasiendeds nua ian abe e 5 2 PASSWOLd AUIMeNUCAULOM marineert iina ai EAE ES 5 2 1 SE irl AdMINISTA OT na a NE 6 2 lect Deleteentroled Dati A 8 De PIOUS a A E E ene cavananatenanes 10 22 LO VSte I ODO aeaa cnc heagensgiatsan santalacdantauuessanuts 11 Det Curent Dale Teee sesacesesueances E 11 Chanoine the Nat 8 Wa 8 eo N neonan E a O E 11 Changin The Date Time Format rossi 12 Advance OPU aeeie a a E 13 2A POWE NINI E enai a eee 14 SHUO W ressis a renee E EEE EE Pome bales daa bee 15 EIl E AEE E E erty E EEE E A E E 15 dle Ama Tale Wier si ccscrsictavcnsstenoendickan a a Mera a 15 Ibock Power BUON rennes en e n aged antares aes 15 2 2 5 COMMON caor OPON sa T 16 222A OS OPH ONS oreren A a 17 RF Card Manual V3 0 DLIA POS C seas sstsinted raisin EE E ds secavetaetaneses 18 2 3 How to manage USB Flash Disk ccccccccccecccesscesscesseesseesseeens 19 2 3 1 Download the attendance data eeeeeeeeeeeeeeeeeeeeeeeeeeeeees 19 ZOD Bow
38. a Management 3 David Ma Product E 4 Sunrise Ma Sales Tech Birthday 10 16 Basic Information Information Addition AC Options About the staff important information is input in relating page select department select staff press button add an item record type information style in words row input relating material to contents then save it 3 Attendance rule option Click the pagination label of AC option The windows will appear as follow figure The upper half of the window is a list of employees that detail descripts the staff information the lower half is designed to select and set staff s attendance rule There are three part option in the lower half Among the staff s rule items the two Check Clock in and Check Clock out must be filled in and the others are option Before Installing Machine Management g Eh 2 a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program lol x Victor Richard Ma David Ma Sunrise Ma z Management ee Product 7 Active AC EF Schedule AC I Count OT I Rest on Holidays Check Clock Check Cleok Ou f By Time Zone ff By Time Zone Must Clock In Must Clock Out C Dont Check Don t Check Basic Information Active AC the item means weather the attendance is valid if this item is defined the staff will be accounted and statistic atten
39. allowed to choose this fingerprint machine 6 The prompt show as following figure fail to connect the dialog box please inspect and examine 2nd step of and the 5th step of setting then repeat 6th step 7 The prompt show as following figure the connect successfully dialog 138 RF Card User Manual V3 0 oN E box Explain that between the fingerprint machine and the system have E E already established the connection relation 5 Attendance Hanagement Program Eg A Froduct activate succeed 5 ap g 8 After connects successfully take on data transmission operation between the fingerprint machine and the time amp attendance software please see also see the standalone fingerprint machine communication program introduction of 3 1 2 z E lt Z HE aer 2 g a z e N S f m 3 Q o I S e O Troubleshooting 139 Troubleshooting 6 Troubleshooting The following is a list of typical troubles you may be annoyed of at the beginning of working with program and their solution as well 1 Q Due to the administrator has changed or forget password fail to enter the management program what will I to do A The computer has to have been installed Office2000 at first then enter the attendance program installing directory look for the att2000 mdb file double click it and find the userinfo list in the appear interface double click it to find securityfla
40. arttime _ Endtime Exception Audited Old audited e rG Huano 1 08 01 08 00 08 01 18 00 O meen ange fiter Audit exceptions Restore o Cancel all OT o Promote all Free OT Count all OUT to BOUT o Cancel all BOUT c Invalidate selected Append Clock In Out Log Tool column Ve Change color Change filter Audit exceptions Go Restore E Cancel all OT GO Promote all Free OT E Count all OUT to BOLT E Cancel all BOUT E nvalidate selected Kae Append Clock In Out Log There are nine tools option in the tool column the first two and last item function is the same as shift Exceptions If attendance rule want examine leaving on business and overtime setting situation so that examine situation column is empty if in the definite 113 Before Installing Machine Management z a Eh O a lt R Connect with software Operation help Troubleshooting Time amp Attendance Program status the examine status will appear correspond situation Restore origin status before examine restore it is only valid to examine record restore record status to origin status before examining All overtime invalid Cancel all OT The record which indicate overtime in abnormal situation is invalid to handle All free overtime valid Promote all free OT the system determine all staff without arranging attendance record is free overtime if this item is selected the system determine free over
41. ata of software to each information of the fingerprint machine Attendance Machine Compute Synch the content of attendance machine to the one of software according to each item of the list Machine 7 Local W OD vernanibe inconsistent record O Overnvite computer fingerprintdate ExeCute Cover up the record don t same as one of the attendance machine Under this condition the attendance machine has enrolled new staff or modified registered user it is able to download data to cover up the data of compute Add newly registered user to compute This option appear until the Download all record at same time item has been selected and the new data are found in the attendance machine Cover up finger data of compute If the staff s information or fingerprint template has been modified you can select this option to override the 23 Before Installing Machine Management g S 5b a lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program fingerprint data of the compute Compute Attendance Synch the content of software to the information of user on the list in the attendance machine Local 4 Machine iw Upload user Data Upload FP Execute Upload staff data upload the staff information which is in the attendance software maintenance item to attendance machine the staff information which has been uploaded only has staff s at
42. ay work hours is divided into four shifts Other shift follows the instruction 76 RF Card User Manual V3 0 3 2 8 Holiday list Before Installing On the statutory holidays staff will take a rest or vacation pursuant rules of law Then it is required to adjust some setting of the attendance system Select holiday list sub item under of maintenance Option to open the window of holiday maintenance 10 x af ale a le Holiday Mame Holiday Time Holiday Length National Day 2003 10 1 fDay bj labor day 2003 5 Machine Management g S Eh 2 a lt R ion Utilize the tool bar of holiday list maintenance to construct holiday Operation help It is need to set holiday s name holiday s dates and holiday lengths 3 2 9 Leave Style Setting Click leaving setting in down drag menu following window pop up Connect with software Troubleshooting gt Time amp Attendance Program Establish Normal Leave Class x i a H p a Leave Class Mame Other Statistical rul Hin unit Round off contro fico a C Round down 7 Round off Hour C Round up Acc by times W Round at Acc Symbol in report IT fh Count to leave Utilize the tool bar to add delete and modify leave style as well as utilize account rule to set leave record rule not only set to control leave give up or count but also set the symbol in record list 3 2 10 Attendance Rule S
43. cally sound a warning that logs were full Alarm Attendance Log when the remainder log capacity reached set numerical value it will automatically sound a warning that logs were full Connect with software Recheck Minute Set it within the scope Unit minute Someone s enrollment has enrolled then the log twice was not displayed in the system Troubleshooting Lage T amp A Machine Management 2 2 5 Auto Test Access auto test the following message appears Auto Test y gt Run all test LCD test Voice test Key test RTC test In the option you can run system device test When the device broken down it can analyze the cause of the device s fault and the devices were quickly and easily maintained It tests the Memory LCD and Sound keypad and clock In the course of test you should guarantee the stability of the power Otherwise the system s hardware was probably damaged especially it runs the memory test _18 RF Card User Manual V3 0 2 3 How to manage USB Flash Disk Choose USB flash disk management in the menu press OK the following appears Pen Drive Mng V gt Download Attlog Download User Upload User Download SMS Upload SMS ee ee ee ee ee ee The USB flash disk can be used to download the attendance data and download and upload employee data SMS 2 3 1 Download the attendance data 1 Plug the USB flash in the USB solt 2 Press the Menu button to ente
44. click shift names that select from display shift name list add selected shift If want to cancel shift where there are used period of time first define period of time click on button it will be canceled 6 1 Before Installing Machine Management g Eh g a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program Employee attendance options Richard l x Clock ff Buy timetable Must Cln Clock Ou f By Timetable E Must C Out E Allow no CrOut J Auto assign timetable Least time for Aubo assign 1 Davis OS Hours Allow no Clr M Attendance Active J Count OT Used timetable P 25 W Holiday W Registry for OT D aptime prir Assigned schedules list EE Shift Schedule 0170772003 3171272999 spring x Cancel After set up click on OK to save setup click on Cancel to give up action return attendance setting label 3 2 4 Administrator Setting Click the maintenance setting sub item on the menu of administrator setting this window will pop up amp Administrators eles JaCo Name Privilege Administrator qi Modify Password Uperation Purview RF Card User Manual V3 0 Click on the administrator button the display is following 4dd Department Administrator Add Level 2 Dep Administrator Add Level 1 Dep Administrator Add Super Administrator E Cancel Administrator Here you should
45. command on the menu select position to save file input filename may be defined filename click save button When origin database was damage it need to restore you should change back up filename as ATT2000 mdb copy the file under attendance install dir to cover same name file but the action only restore these data to before back up E g you back up data in 31 3 so that these data be restored are only one before 31 3 117 Before Installing Machine Management z a bb g en lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program 3 5 6 Import Attendance Data To import attendance record in another machine or old record to the current attendance software click this command on the menu and this operation window will pop up Import Attendance Checking Data f oj x i Import from Usb flashdisk C Impor from Files o l Import from database Link Database Quickly Choose DB gt Before V1 2 After V1 2 Provider Microsoft Jet OLEDB 4 0 Data Source D Documents and Setti AJ 1 Import from USB Flash disk All information of original database can be import to Attendance system database file to import attendance check in data only staff attendance data is imported Select import from USB flash disk click Import following windows pup up 118 RF Card User Manual V3 0 z F 2 Import from USB flashdisk sc joj x E 2 Dow
46. ctly this prompt message will be shown Attendance Management Program x Q Your old password hasnt passed verification Please input your old password again Please type the original password again if it is not to type correctly for three times in succession the system will automatically return back modify password box If the new password is different from the verification password the prompt message will come forth click OK to modify the verification password until it is the same with the new password Attendance Management Program x Q New password is different From verification password Please input verification password again Click on operating authorize to set administrator authorize As this condition the system demands you set up administrator While you cancel the starting prompt information as well as the staff has been enrolled In the system an administrator has Not been registered the starting management program will appear prompt following 65 Before Installing Machine Management g Eh 2 a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program System Information There is no system manager You can manage the operator s privileges only when you registry a manager else anyone can use the program Open the operator maintenance window to registry a manager x Cancel Click cancel button return to
47. d in the box of Predefined Items and click OK to enter the following window Save ir E My Documents e File name 2002 1 save as type Microsoft Excel File xls Cancel eMicrasott Excel Filej wlz Dbase T able dbf Text File txt TAB Separated Pile txt CSW File csv Input a filename for this file to save in the column of Filename select the Z type to save this file and then you will export the selected data to this file You can save a file as the five formats Excel files Microsoft Excel File xls DBF formed database files right justified text files text files separated by TAB and text files separated by semicolons Click modify log button the Record changing logs appear 97 Before Installing Machine Management g S b pt op 2 fl A lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program Record changing logs Fafe xi Conditio f The appended modified deleted records can be O Bi seached And you can select the missing operated Name kai z i i records and restore them Press Ctrl key can TER multiply select records ime Ran From 06 01 2005 z1 00 00 To 06 30 2005 zai 23 59 Pom Py ns ds Sa ae Dept Name ACNo Clock VO Time Type Add Modified Deleted Reason Operator gt OUR COMPAN 1 1 6 23 2005 11 09 56 PM OT Out E o O Append employee s forgot T
48. dance in accordance with the attendance rule and other select item otherwise this staff doesn t need to keep the attendance record and regard his record as normal on duty E g A leader of the unit doesn t go to attendance but his attendance is accounted on normal duty Count OT sign this item counted by the staff over time Reset Holiday sign this item the staff will have a rest on holiday if the staff is on duty be signed to over time otherwise the staff have to be on duty if the staff is off duty he will be accounted to absent On duty check in off duty check out The setup can control if the staff have to check in or check out the setup privilege in the item is super than it in the shift schedule 58 RF Card User Manual V3 0 Employee attendance options ictor l x F Cock A lack Dut J Auto assign timetable By timetable By Timetable eri or i C Must Cn C Must C Out a el ue aeet C Allow no Cln C Allow no C Out 1 Dayls 0 Hours M Attendance Active M Count OT Used timetable ate i W Holiday J Registry for OT Assigned schedules list a 3 Shift Schedule E 017 0172000 317 1272999 Normal g Eh 2 a lt g ion the method of attendance and statistics is similar to the method of attendance setup it is only that there increase optional which the over time has to be registered and examined In the option all over time must be registered and examined otherwi
49. dow appear Menu gt User Enroll Option Sys Info 2 Press OK key Enter user manager the following window appear RF Card User Manual V3 0 Before Installing 3 Using A V key select data to enroll the follow interface appear User Enroll gt User Enroll Enroll Admin Delete Datum 5 o D OD ise KD H Q 4 Press OK key Enter the process to cancel data the following window appear User Enroll User Enroll g Enroll Admin 3 gt Delete Datum 3 5 Input the number you want to cancel pressOK to comfirm go on next operation follow the prompt on the window to cancel user Delete Datum F UseID 00008 amp ESC OK z E T amp A Machine Management 2 2 Options Press the Menu and then verify your identity The following appears Menu User Manage gt Options Sys Info Access Options press OK the following appears Options gt System Opt Power Mng Comm Opt Log Opts Auto Test a This following topic include System Option Power Manage Communication Option Log Option and Auto test 10 RF Card User Manual V3 0 oN 3 n S 5 tae oO jaa 2 2 1System Option Access System Opt the following appears System Opt E gt Date Time E Language x Fmt Adv Option z Set Current Date Time 3 Access Date Time the following appears YYYY MM DD 24H 9 34 29 OK sa
50. ds are damaged To start the enrollment process enter your ID number the following appears 1 1 Verify Enroll No 00008 ESC OK Pwd Before Installing 3 KD o OD ise KD f Q Connect with software Operation help T amp A program Troubleshooting T amp A Machine Management Press OK the following appears Pwd Affirm Enroll No 00008 Input Pwd Input correct password press OK the following appears Pwd Affirm Enroll No 00008 Verified If the password cannot be verified the following appears 2 1 3 Enroll Administrator Privileges are permission that is give to use These define the ability of user to perform specified administrative and other task including the ability to view edit add or renew specified information categories Privilege levels are named set of permission that can be modified as required User s four privilege levels are assigned by the device that are user enroller administrator Super administrator The Idenification systems have four Privilege or status levels Users are people whose identity must be verified such to gain access to a facility or to have their attendance recorded Enrollers are Users who are authorized to enroll new RF Card User Manual V3 0 users or delete on to the system d Managers can do other operations except set advanced option and enroll manager s privilege Supervisors are Use
51. e period Time period tools bar Cancel time period Cancel all time period Shit Management a 215 3 T BH b Shalt Time Fad A i AA AF 0 2 4 6 8 1012 1416 18 20 224 Tr Jia iff wink Monday ma Tusaday Yadnesda Thurs Le Ba Friday Rn Ba __ Time period Saday Sunday Modify time period Shift Management Tool Bar to add cancel modify shift Under the status of adding or modifying shifts when V button is valid you may Add Modify Delete Shift Time Periods The shift name can t be repeated and all the fields in the form can t be empty Application Beginning Date is in the form of yyyy mm dd for example November the 15 2003 is recorded as 2003 11 15 and March the 6 2003 is recorded as 2003 03 06 Shift cycling periodicity periodicity count periodicity unit Periodicity unit consist of day week months Can set empty shift that is no no duty Click right add period of time button window will pop up ee Before Installing Machine Management g Eh g a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program Add Shift Time Period x Select shift category for this time period Select date for adding this period Daptine Time Rang From 08 30 To f fal Record this time period as OT OT minutes fo E y OF x Cancel Select a period of time that is setup in down drag menu add shif
52. e staffs in the department the following appear Add a batch of employee xj Copy datas from Aichard 2 Select fields to be copied AC No AC H Number pattern 7 wildcard H length 3 E From fi To fi Mobiler Fager C Birthday O Date of Employeement CI Add C Postcode O Office Tel CI Home Tel O Administrator CI Nationality C City CI State x Cancel on 53 Before Installing Machine Management g Eh 2 a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program The backup data of staffs witch select from bill department display on the left up corner if the new added staffs and selected staffs own the same the shift and attendance setup left click Copy selected employee attendance option and schedule if there are other same words select relating to words from the selected words box Attendance No batch increase that department on adding batch staff through the asterisk wildcard it is easy to add staff No The number style That means a attendance serial number E g the staff No of this department is the figure 1 on the first so its serial number is 1 input 1 to the serial box the window display following xi Copy datas from Fichard 2 Select fields to be copied Copy selected employee att options and schedule AC No Number pattern Wildcard length 3 From fi T
53. ee Space Inf Dev Info The follow table illustrates what LCD showing item means User Cnt The total amount of use has been enrolled Att log The record of attendance which have been stored in the system Pwd User The total amount of user who use password to achieve authentication Free space info the remainder log capacity how long reach set numerical value Dev Info About this device information a Dec RF Card User Manual V3 0 3 Time amp Attendance program The activities of T amp A system is about carrying on routine working collecting analyzing and storing all information about employee check in check out Depend on this information the system may create a various report The employee s information attendance record and rules ability to be modified though the T amp A program If you use the management at the fist time it present a set of the task you should complete to achieve your goals successfully Open the menu of Attendance maintenance Setup in the management system set the database firstly then go to define the type of leave the table of holiday and attendance rule set the department list and complete employee maintenance appoint the administrator at last put up work shift and time period system management staff attendance schedule Operation help Enter the communication program through the external program of management system click down all data on the commu
54. elect maintenance setup menu click attendance rules option and this window will pop up Er RF Card User Manual V3 0 Formulate attendance checking rule 7 Basic sethings Calculation Statistic items Unit name Fingerprint Atbendance System Abbreviation Fingerprint Shift expands two days From Monday shart a week f 1st day shift 2nd day shift From E shart a month 5 The longest time zone under B60 mins The shortest time zone erceed 120 l mir Least minutes of shift interval 15 Mins OT Stat Ignore the state As OT directly f Audit it Out Stat Ignore the state As Out As Business Out ft Audit it This interface consists of three pagination pages It is required to set the beginning day for each week or the beginning date for each month some companies calculate their attendance record from Sunday and other from the 26th after these setup it is convenience for calculation to select time If a shift expire 0 00 it should be defined which workday this shift belong to How many minutes are the max shift period of time no more than How many minutes is the min shift period of time no fewer than In order to determine attendance status verify record correctly grant smart schedule demanded so that the valid attendance time is not litter a few minute Otherwise the system will determine record as invalid E g an interval of five minu
55. emp Sup E OUR COMPAN 1 1 6 23 2005 11 09 56 PM OT In E O O Append employee s forgot Temp Sup JOUR COMPAN 13 13 pee 10 09 56 PM Cin 8 OO 1 Append employee s forgot Temp Sup 6 23 2005 11 09 56 PM C Out amp C Append employee s forgot Temp Sup JOUR COMPAN 13 13 Click Preview button the Preview window appears Py 5 72 Preview te SHA x History Record of Attendance Log OUR COMPANY 205 05 01 64 20ns p6 30 Dept Name Pin IntOut Time InfOut Modifier Modi Time Type Reason OUR COMPANY 1 0 23 23039 oT Temp Stpe mko06 23 22 10 Appe ided Appeid emplage s OUR COMPANY 1 nanm OTh TempSipe nkons Z3 22 10 Apperded Apperdempinge s OUR COMPANY 13 05 23 2208 cm Temp Stpe misoD5 23 22 10 Apperded Appeademphyee s OUR COMPANY 13 0 23 2309 car Temp Stpe miso06 23 22 10 Pppe ided Append emplage s S CdS O Click Export it is same this operation as export attendance record Data process After Exporting click button to return to main menu Some times it because make mistake to operate and real situation change _ 98 RF Card User Manual V3 0 need to cancel modification of attendance record as this time you may 3 utilize restore function to make it real 2 E 3 4 3 Current staff s at post Status To check employees who are currently at post or not at post including leaving work normally you can click Current Staff s At post Status 5 sub item under Search print and the window is like this
56. enu of external program external program management Addin program management Addin programe list BioClock device Communicator Addin program name Executeble file name Click E button on the right up side Popup a dialog box select the external program you want to add _94 RF Card User Manual V3 0 oD F select a program file i p Loak in B capl g cr Ed g z m i My Recent Documents f Desktop E 5 j 5 C S My Documents E My Computer w gt hy Network File name zkecap Places Files of type Executable File exe o Cancel g S P oN 2 e Q lt B ion Click Open Follow figure display appear Addin program management eer z g 5 Addin program name Executeble file name 2 D cap zk ecap ese 5 oN The external program the want to be added has been add to the attendance 3 a software the external program will be showed in the external program list 2 le E 25 Time amp Attendance Program the location of the external program name has fulfilled with its name like as up figure Besides it is able to click I button through the select box of executables program main interface Select a program file D My Recent Documents Desktop My Documents My Computer My Network File name kecap z Places SSS Files of type Executable File exe F Click
57. ervisor 9 15 14 AM fe x Data Attendance Search Print Maintenance Options Addin Help e Initialize System PI g i Clear Obsolete Data Timetable Schedule Report Exit system Backup Database Import AC Data Ctrl I Export AC Data Ctrl 0 Import from USB flash disk Change User TL ext enter Import from U flash disk the following interface appear _45 Before Installing Machine Management f l a Fa oD 2 e Q T R Connect with software Operation help Troubleshooting Time amp Attendance Program Import from USB flashdisk Sele Download Time Gf Not Found USB FlashDisk Irnport l Delete D Refresh H Clozel Select Import the attendance record that is selected on the left side will be Import to T amp A system Select Export the attendance record that is selected on the left side will be detected Select Refresh the attendance record will be refresh at one time Select Close this windows will be closed U flash disk data management Select external program U flash disk management enter U flash disk management interface the display as follow _ 46 RF Card User Manual V3 0 amp Read Card Stake Out 7 28 2006 9 20 26 AM Refresh Screen Read Card Info name T me Department Carino end Tite Phone ACNO there are four function on this window import user export user s data import the short message
58. ess Time Range From 01708 2003 11 00 00 To BS 08 2003 ra 23 59 Please choose the leave tupe Sick al Aeasor peo coves Choose asking leave s from the selected style box type reason in the cause box click OK button to save adding leave click cancel button to cancel all action after the window 1s following _ 87 Before Installing Machine Management S b pt oN 2 en lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program Employee Leaving on Business Asking for Leave Setup 3 fe oj xi Dun COMPANY F Time Rang z JOUR COMPANY r Euj Report Bp From 1 08 2003 E Een E Mame Huangzt To 0570872003 E Export Reasorr Day View f List View x You can modify one asking for leave time period on the window You may move the cursor of the mouse to one end of the asking for leave time bar and when the cursor changes to right click and hold drag the mouse to modify asking for leave time You may also move the cursor to the asking for leave bar and when the cursor changes tot right click hold and drag to move the asking for leave time as a whole If you want to modify accurate time and when the cursor changes to double left click or click modify button on the setup window The following dialog box will appear _ 88 RF Card User Manual V3 0 Add the Item of Leavin
59. etable Least time for Subo assign 1 Dals o Hours W Attendance Active WwW Count OT Used timetable TP I Holiday I Registry for OT Assigned schedules list ae ot Shift Schedule O1 0F 42003 3171272999 spring 60 RF Card User Manual V3 0 The auto assignment staff s shift function is that while staff who does not assign shift to time period but he she has attendance record the system will can define automatically the time period This function main use in more changes shifts Min auto assignment shift time when you setup a time period example one day at this time the system will accord with setup time period to determine after it expire more one day otherwise Not to determine Used timetable that is this staff is able to on duty time period click on button the selecting period of time appear this shift period of time is shift name list which has been set up in shift management The windows following Employee attendance options Richard 3 x Clock Clock Ou W Auto assign timetable By timetable By Timetable L e nee C Must C ln C Must C Out e e a E i Allow no C ln Allow no COut Day s 0 Hour s W Attendance Active W Count OT Used timetable a WH Daytime W Holiday W Registry for OT scertcectcerhriricertcer eee eee spring Assigned schedules list ae a WS surnmer Shift Schedule 01707 2003 317 1272999 spring x Cancel Left
60. export the short message In the Import user interface to import user s information from U flash disk to the system is available In the Export User interface ability to export user s information from the system to the U flash disk Then upload it to T amp A machine though U flash disk In the Import interface may import the short message from the U flash disk to the system In the export short message interface may export short message that has been set in the system then upload it to T amp A machine via the U flash disk 3 1 5 Monitor slipping Card Optional Monitor Slipping Card function is a specialty function proper to the fingerprint T amp A machine that support the RF Card that realize user monitor cardholder s information at firstly time that make to know _47 Before Installing Machine Management S H oQ 2 par a lt B on Connect with software Operation help Troubleshooting Time amp Attendance Program staff information is available Follow these steps to achieve this function Access the T amp A software External program Monitor slipping card the interface to connect with T amp A machine appears Please select correct communication way and other relate option we provide the RS485 and Ethernet communication click connect to enter to monitor slipping card main interface the record to slipping card appear as follow a MPAFEE E
61. f on duty check in record come late gone early have been sign or have not if it have been labeled so that the neglect system will indicate come late gone early 13 Q leaders of company don t require check in out but their attendance demand account how do it to set A 1 Enter attendance setting under staff maintenance cancel valid attendance 2 Set up a period time of unnecessary to check in out produce a schedule the schedule is used to account with staff OK 14 Q why cannot I add new schedule in shift management A The program has to set up time period of shift then can set up chedule please see the time period of shift is set or does not 143 Before Installing Operation help T amp A program Machine Management Connect with software bo Z a Nn O vo Ta i Troubleshooting RoHS Compliance eThe standard of environmental protection of these products in this statement refers to safety deadline under the conditions of provisions using the product no leakage of toxic or hazardous substances harmful to e The standard of environmental protection products by the deadline does not include the batteries or be easy to wear and tear of the regular replacement parts The deadline for the use of environmentally friendly batteries is five years Table of hazardous substances name and concentration Hazardous substances name Component Name resistors SMD capaci
62. f attendance machine C User customizes message Start time Timeleng M inute Execute COMMU SETTING commu type Rs232 A s495 v SAVE Machinenum 1 v Browse Sms Info Port COM1 v Condition Smsid v ADD EDIT baudrate 1115200 input browse DELETE REFRESH Password ii E fan 3 wine gt ecommunication setting We offer two connection ways serial port Ethernet determining mode of communication depend on the connection way of your device and PC according to the machine setup complete to fill the number of device and communication password click Test Connection if the connection is successful this item will translate Disconnection if the connection is failure the system will prompt Fail to connect e Inquire short message This system support four inquiring way rely on serial number contents public and person short message you may select a needful way via the Condition drag down box Click Inquire button the qualification result will appear on the list area e maintenance short message This page also supports to maintain basics information of the short message The four functions that include adding deleting 40 RF Card User Manual V3 0 modifying refresh Add Click add key the following interface appear Before Installing ADD SMS Sms Type C Public Sms Smeic 00001 Po eer stil Sms Content Machine Management Cancel g
63. f wants to cancel this operation clicks the Cancel button then return to the up interface After successfully add the staff the following window appear that prompt whether continue to add the new user if needs to continue to add the new user click OK to enter the adding staff information interface If does not need to continue to add the new user clicks Cancel then to return Warning the data had sawed continue Cancel The success to add the staff information not only appear in the staff information browsing area simultaneously also can automatically add it to the Exchange Area between Computer and the Attendance Machine list wait for uploading it to the attendance machine Like as following 33 Before Installing Machine Management S H oN g en lt B on Connect with software Operation help Troubleshooting Time amp Attendance Program Att Machine Data Management Download Attendance Log User Information Management Machine Info Other Options User Info Browse Number 2 Data list OUR COMPANY Move all to right list Move selected to right list Count Delete all records of list Remove Selected Datatype ACNo Name Machine Local Local Machine N Overwrite inconsistent record j Upload user Data User Browse User Information conditior AC No v Add Edit Inputs ERE DEI Rehesh M Overwrite computer fingerprintdate M
64. g on Busine SS feu fod z Time Range 5 From 5708 2003 m oo 00 To 05708 2003 mj 23 55 Please choose the leave type S Sick E Reason E 5 2 Type correct time into time box click OK button to save modify 2 Another Way Click create button on the operation window the S b at on 2 en lt B ion pop up window is following Please choose the leave type 6 Reason w OK Choose the date time leave style then type into asking leave reason i click OK button to save setup click cancel button to cancel the action After saving the window appears as before way If you want to cancel one item setup e g just set asking for leave will be g canceled you can left click on the asking for leave bar which wants to E 89 Time amp Attendance Program cancel then click DEL key to cancel Or you can drag mouse cursor to end of asking for leave time when cursor become left click hold and drag mouse till all asking for leave time bars disappear by the time the caution box will appear Atbendance Management Program x 2 Do you want to delete this item Click yes key to cancel the setup click No key to abandon the action You may utilize cancel setup to left click cancel button on the setup window after click the following prompt box appear Attendance Management Program x aD 01 08 2003 08 00 00 0
65. gs word cancel all figure of list in the sentence 15 indicate administrator 2 Q How to clear the administrator of the attendance device A Can utilize the standalone communication program of attendance device between computer after it s successful enter attendance device management page click on the cancel administrator button able to clean attendance device administrator after to break out connection then can enter attendance device menu style 3 Q I forget the password of database how to do A Enter maintenance and setting of management program click on the setting password of database then have no need to verify old password so can set up new password of database 4 Q The LCD is too dim If it can be modify or not 140 RF Card User Manual V3 0 A The LCD is not able to adjusted by user it is need that return our company to adjust by engineer 5 Q How to use the business check in and business check out A When the staff need to go out the staff should check out on attendance device When the staff come back select business check in 6 Q While inquire attendance record selected the highest department selected all staff why cannot see record but it s true display that has been saved to downloading data A 1 It is maybe the data record time expire inquiring range want to view the original record open the attendance database Catt2000 mdb enter check in out
66. hich fills in this interface should be relative to the 2nd 134 RF Card User Manual V3 0 step of machine the communication option Before Installing Device Number Identity ID which is relative to the Device number in the fingerprint machine Comm Option Port communication port number of the selected compute the default value as COM1 depending on the actual condition other port can be used Baud rate Through the RS485 connection the recommend 9600 38400 its value is relative to baud rate in the fingerprint machine s communication option Machine Management Link code its default is that dot not need to fill in Link code if the link code has been established in the fingerprint machine the communication option need input corresponding link code maximum digits are five Name According to equipment input the easy remembered name When will use this software later through designated this name will be allowed to choose this fingerprint machine T amp A program 6 After setting connections click the test connection button 7 The prompt show as following figure fail to connect the dialog box please inspect and examine 2nd step of and the 5th step of setting then repeat 6th step Operation help 8 The prompt show as following figure the connect successfully dialog g a z e N S f m 3 Q o I S e O box Explain that between the fingerprint machine and
67. hod is the same as before 3 5 Get Data z S fal oN cq es lt amp 3 5 1 Data menu Click data item on main interface the pop up menu is following Attendance Management Program Temp Supervisor 4 05 53 PM Data Attendance Search Print Maintenance fOptions Addin Help arity fi A Intialze System a Eri Zi fi E Clear Obsolete Data imetable Schedule Report Exit system 3 Backup Database Connect Attendance Machine Import AC Data Ctrl I k S Export AC Data Chr S Import From USB Flash disk S 5 Change User OL Ext 3 5 2 Initial system E Click initial system menu this pop up window is follow 5 115 Time amp Attendance Program Attendance Management Program a x AN Initializing the system will clear all registered data Do you want to continue Caution 1f confirm your selected the system will clear all staff s data and all attendance data Before this operation you must be carefully Click yes Y button the system will clear all data and return initial status just system install Click No N button the system return main menu without clear data 3 5 3 Clear obsolete data Click this item on the menu this pop up menu will appear Clear Obsolete Data T j x AC Clock mrout Recor Close Date oe July Ul Backup to Jaga O10 ack Attendance Checking Exceptions Records Close Date oe July Zl Backup to E2 Shift Data
68. ill be counted az Leave Early 3 S 8 Cancel Back 2 E On the window set record coming lately time and record leaving early E a 69 Time amp Attendance Program time click on next button to enter next window Attendance schedule wizard 3 l l 0 x nas a T Ter ie x oe Pd z5 System will add a timetable named Daytime and a shitt schedule named Mormal And after that you can assign this new shift schedule to employees Assign this schedule shift to employees who has not x assigned any schedule a Assign this shift schedule to every department az default schedule Click Finish to commit this operation Cancel Back On the window the system prompt that it will add named day a time period and named Normal shift a shift because before we selected method that is twice attendance in a day system will increase two new period of time each is A M and P M There are three options on the window according to need to select then click on finish button complete setup If selected open period of time maintenance window to detail setting click on finish enter period of time maintenance window 3 2 6 Shift Management Select maintenance option menu click shift management sub item and then you can enter shift menu with the following window Management Utilize 70 RF Card User Manual V3 0 Add tim
69. iol xi 2006 4 4 _E4F 10 37 48 ER BH ae BR RI ERT IA HERI f 3 2006 04 04 10 35 36 43 0000285297 3 3 2006 04 04 10 35 41 43 0000285297 3 3 2006 04 04 10 35 45 43 0000285297 3 3 2006 04 04 10 35 58 43 0000285297 3 1 2006 04 04 10 36 07 43 0000478783 1 2 2006 04 04 10 36 10 SANE 0000286439 2 Yv 4 b 3 2 Maintain Option 3 2 1 Maintain Option Click on the Maintenance Options on main menu it will appear 48 RF Card User Manual V3 0 Attendance Management Program Temp Supervisor L Sorat 5 iol x ERDHE Data Attendance Search Print MaintenancelOptions Addin Help Eh E mi Department List Cereb AttLog Leave Employe E Employee Maintenance Ctrl E Administrator EA Maintenance Timetables Maintenance Shift Schedules Ctrl T Employee Schedule Ctrl 5 a Holiday List Leave Class cab Attendance Rule Ctrl F Database Option Set Database Password Workflow overview First set up database password then set up holiday set up leave style and attendance rule department staff maintenance and administrator setting at the finals maintenance timetable maintenance shift schedule staff shift assignment 3 2 2 Department list Click on the Department list sub item on the menu Maintenance Setup the windows appear 49 Before Installing Machine Management g Eh g a lt g ion Connect with software Operation hel
70. iry condition only exist in the list area click the Refresh button the list area will return to displaying all user information interface It is able to view the information of attendance machine eliminate the manager initial as well as change some setting of attendance machine through this page All information appears blank When click page label of Machine Information clicks Refresh the Machine Information button read out all information of machine like as following figure 185 Before Installing Machine Management g S H oQ pas lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program Att Machine Data Management Machine Info IP 24 x20 Auto power off times QO Only 1 1 fw Baud Rate Shutdown times record warning Edit Languages PowerOntime record warning D Voice f o Sleeptme atch threshold 0 2E idle f Lock control delay 20ms 1 1 threshold Refresh Date formate fw Unlock person count o Other Info Info Stat Device ID administrators password Clear administrators Even and Odd Stop bits Useres FP Initialize aia logs Synchronization time R5232 R5485 Clear Logs Identification speed Only verify number card e administrators number Product FirmwareVersion UpdateFirmware Serial Number The machine information screen shows all basic setup of machine like
71. k execute to cancel all user short message in the T amp A device Select option item of staff s short message by defined condition following windows appear E SMS MANAGE Employee who have already customized SMS Deptment ACNo Name ne Condition Smsid w input Query Retresh USER SMS SETTING Delete employee SMS customization Inquire This system support four inquiring way rely on serial number of the short message the department Attendance No Name you may select a needful way via the Condition drag down box Click Inquire button the qualification result will appear on the left side area list click Refresh the all user s customized short message will appear on left side list area Bie SA Before Installing Machine Management g S fpi oN 2 fn es lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program Cancel staff s short message by defined condition Select a staff who want to be delete in the customized short message lift side list click execute to cancel the short message by define condition completely to delete the customization Export short message Enter the attendance software select internal program U flash disk management Export short message the following interface appear U disk data management DER m Leoal Sms gt Data list Select all to List
72. laananieateuwens a 77 JAO Atendan e RONG ee teense elomameearee 78 RF Card User Manual V3 0 92 Database OPON mi ar aa E NN 82 Jo Handie ANENA ANCE asini e E AE 86 Jo Handie Atendante oa a a eee Ganeeennie 86 3 3 2 Employee Leaving on Business Asking for Leave 86 3 3 3 Handle Staff Forgetting to Check in eeececeeeeeeeeeeeeeeeeeeees 91 3 3 4 Handle Staff Forgetting to Check out eesssesssssseseoeeeeeessssss 92 3 3 5 Handle Coming Late Collectively nnnnnnnennsessssssessoeereesssssss 92 3 3 6 Handle Leaving Early Collectively nnnnnnnosossssssesseeeeeesssssss 93 FASC ACH PEN oror ia O OEA 94 Ikks ed WET inina AEE EE AEE 94 5 AZ Atendante RECO arean a a E OAA 94 3 4 3 Current staff s at post Status 0 scscctive hachncsvetsiaseeenemseeeraeesd 99 3 4 4 Attendance Exception Search and Record ccccccccceeentees 101 FITE Dal aE EE 115 Sek Data mEn a aa A sues 115 Be 0 2 maal sye ees a lox aia laancdson ine ieatanien anlage 115 Jo oC lal ODS OEE Alaa ites Gort aa E A NE 116 DO BACK Up CalaWdSe saana a E ES 117 5 5 0 lmporteAttendance Dalasi avniscannoreteseea anoernann 118 3 9 7 Expor attendance GALA fag sissies orca cll e a ES 120 JSS LOr OM Sy Ste apa ana tod satmecundintieadeatnrcdecines 122 IIDE Dene eet eee enn een ae ne ere eee anne oe en a ee ee eee 122 A PST AUO MNS LP ant sldeatacnses a acs aie Seeds A 123 4 1 Determine beginning date to export data cccceec
73. list can see all original record prove that original attendance record is in the range which you inquire specifically pay attention year 2 It is maybe that add a highest department again after the general company name was canceled installing finish the default highest department general company can not be cancel but it is able to be modify in the attendance rule 7 Q I have assigned shift why no the result of account and statistics indicate leave come late gone early A First enter management to check the setup shift in normal condition the name of shift corresponding time period display that appear in blue color in right time box if there isn t any problem enter staff shift list view the starting date of staff shift the starting date is beyond the 141 Before Installing Operation help T amp A program Machine Management Connect with software bo Z z a N o i Troubleshooting account and statistics time range isn tit if itisn t assign shift again fix new starting date 8 Q How to cancel the schedule which have been set up A You can add a empty schedule firstly then use the empty schedule replace the schedule which will be canceled in staff assignment enter schedule management to cancel corresponding schedule OK 9 Q Why the data which is stored record is fewer than loaded down data while in the process to download all data A While loaded down and
74. machine to realize machine off 2 2 3 Communication Option Access Comm Opt the following message appears Comm Opt gt IP Address Net Mask Gateway Net speed AUTO 3 Baud Rate 115200 Dev Num 1 RS232 y RS485 N Link code 0 The machine tally supports RS232 RS485 TCP IP whether the machine are used to a Single Unit or Link to Networking it will satisfy the user s demands IP address it defaults to IP address is 192 168 1 201 Net Mask the Net Mask default 1s 255 255 255 0 as you need to change it Gateway it default to Gateway is 192 168 1 1 As you need to change it Net speed the Net default Speed is Auto its option is 10M F 1OM H 100M F 100M H Baud Rate there are five options 9600 19200 38400 57600 16 RF Card User Manual V3 0 Before Installing 115200 this means the speed of communication Device Number Identity ID the range is 1 to 255 RS232 whether use RS232 or not RS485 whether use RS485 or not Link code it defaults to code is O but it can be set up 5 o D OD ise KD H Q Note After setting be sure to restart machine so the configuration take effect T amp A program 2 2 4 Log Options Access Log Opt the following message appears Log Opt y gt Alm SuperLog 99 Alm AttLog 99 ReCheck Min 0 Operation help Alarm Supervise Log When the remainder the Manage log capacity reached set numerical value it will automati
75. main menu click on OK button enter administrator operation interface the operation method is the same as the forward 3 2 5 Period of Time Maintenance Before staffs are assigned schedule the period of time must be set up to complete select maintenance setting menu click on the period of time maintenance can set period of time which use to arrange staffs shift the interface is following 66 RF Card User Manual V3 0 Shift Timetable Maintenance j x e E E L avtime 08 30 17 30 06 30 11 30 H spring 08 00 17 00 OF 00 09 00 09 00 18 00 09 00 10 00 Timetable Name 4 mer On Duty Time 03 00 Of Duty Time 18 00 Late Timel Mins a Leave Early TimelMins 5 Beginning lr ae Ending In 10 00 Beginning Out i Ending Out 15 00 Count as Workday 1 W Must Cln M Must Cut FSUMMET i Change the Display Color Click button add a new period of time which name of period of time is on duty time and off duty time check in time check out time record coming late hour record leaving early hour and record work hour only the check in hour and check out hour is regard as attendance hour In the definition hour this records are valid as that attendance account and statistics depend on there records and selected period of time whether is in check in and check out hour input time style is HH MM SS Record coming lately hour minute above illustration is fo
76. me period is defined by the from time box and the to time box check in time after modification means the time of the check in records to be adds in Click OK button to delete all neglect check in records or add check in record after modification and to return the main menu Click cancel to abandon this action and return main menu 3 3 6 Handle Leaving Early Collectively If part or all of the staff of one department leaving early with reason this function can be used to modify staff check out time the operation process _ 93 Before Installing Machine Management z a bh g a lt B ion Connect with software Operation help Troubleshooting Time amp Attendance Program is the same with to handle coming late collectively it is only to select leaving early collectively 3 4 Search Print 3 4 1 Search Print Click Search Print on the main menu pop up menu is following o x a 7 Attendance Management Program Temp Supervisor 17 07 29 Data Attendance Search Print Maintenance Cptions Addin Help E Attendance Record ii AttLog Lee Current Employee s On Duty Status Ctrl B Exit system Attendance Calculating and Reports Ctrl F 3 4 2 Attendance Record Click attendance record sub item on the main window of Search print and the following window will pop up Search Employee s Attendance Checking Record Conditio D Jour COMPANY Ifyou want add edit atte
77. ments and the staffs whose shifts are to be arranged If only one employee is selected in Staff s time period should be shown this employee s time period which is in the range of shift arrangement Si Assign Department Staff s Schedule Click left head icon Assign department staff s schedule button to 3 present this dialog box xi Default schedule Select a defualt schedule for a new emplovee while he wast registered 9 5 3 Select the schedules may Ge used for 3 employees in the department g Q tangi tang normall manage 6 15 15 00 7 15 a z 4 z E 5 73 Time amp Attendance Program Default schedule select a shift from down drag menu make it to default use for enrolling new staff after enroll new staff it will give new staff a shift May used schedule able to schedule shift list display name of current setup shift when arrange department shift the shift will display list until selected shift Click on right head icon arrange employee s shift button the dialog box is following Employee attendance options Dujun Clock Clock Ou Iw Auto assign timetable f By timetable ie By Timetable L eter ae C Must Cln C Must C Out BSS One ernest C Allow no Cln Allow no C4Out 1 Day s 0 Hour s Jv Attendance Active W Count OT Used timetable a Iw Holiday I Registry for OT Assigned schedules list an Shift Schedule 2003 7 1 2999 12 31 normall
78. mine beginning date to export data Next let s take searching staff s attendance records as an example to illustrate concrete operations for exporting data E Search Staff s Attendance Checking Record Condition Ten four COMPANY If you want add edit attendance checking s a a original records please use the functions of z Name zan Forgetting to clock ivout Coming gt Late Leaving Early Collectively or Handle Attendance Checking Records In Advance Time Range From 02 01 2001 3 oo 00 To fo2ma2002 ji5 23 59 Export In Out 10 26 01 5 01 49 PM___Clock out Buss 1011 10 27 01 8 01 03 AM Clock out Buss Linge 1011 10 28 01 8 01 05 AM Clock out Buss Linge 1011 10 29 01 5 00 56 PM Clock out Buss Linge 1011 10 30 01 7 30 35 AM Clock in Buss Linge 1011 10 30 01 4 02 49 PM Clock out Buss Linge 1011 10 31 01 7 46 14 AM Clock in Buss Linge 1011 10 31 01 4 02 44 PM Clock out Buss Linge 1011 11 1 01 3 47 52 PM Clock in Buss Linge 1011 11 4 01 8 07 07 AM Clock cut g 3 Eh 2 a lt R ion E Buss Linge 1011 11 5 01 8 01 45 AM Clock out 2 Buss Linge 1011 11 6 01 7 46 35 AM Clock in Buss Linge 1011 11 601 5 00 54 PM Clock out a 11 701 7 44 55 AM Clock in z As shown in the above picture click Export button to pop up the following window 3 E S 2 5 0 a z 4 2 E 123 Operation Help Export Fields Options Please
79. n Business Asking for Leave z f Al Forgetting to Clock infout Ctre Pepot Exit system Coming Late Collectively Ctrl L 3 3 2 Employee Leaving on Business Asking for Leave When a staff leaving on business or ask for leave are unable to attend Normal attendance in order to ensure end statistic result 1s correct it 1s required that utilize the function to set click staff leaving on business ask leave command on menu the window is following Employee Leaving on Business Asking for Leave Setup s 2 oj x Time Range Jour COMPANY Zul Report E From 0 08 2003 E __ Eneo Name Huangzf To 0570872003 m Export C anol IEF ii a O tf 2 3 4 5 6 7 8 39 10 11 12 13 14 15 16 17 18 139 20 21 22 2344 08 01 Fri 08 02 Sat 08 04 Mon 08 05 Tue Reason Day View List View 86 RF Card User Manual V3 0 For stance illustrate with general company for staff Mr Wang set asking leave operation the process is like this First select departments and Employees Confirm Beginning Ending Date There are tow methods to add leaving on business or asking leave 1 One way After selecting departments staff and date time lift click on the box of Select Set Asking for leave Time and hold drag to draw a time period bar and then loosen the left button of the mouse and the following dialog box of Select Leave Types will pop up Add the Item of Leaving on Busin
80. n type Serial Fort A5485 5 Machine num i 3 8 Port Number COM Y F Baud Rate LEENI S Communication kep W Sine time when connecting RE a en IF vou dont set the password in device you not require input password z 5 The value is filled in this interface which is relative to the machine comm option e e 2 Device Number Identity ID which is relative to the Device number 2 e S in the fingerprint machine Comm Option 5 S Port communication port number of the selected compute the default value as COM1 depending on the actual condition other port can be used Baud Rate there are five options 9600 19200 38400 57600 115200 this means the speed of communication We recommend value is 115200 which is relative to baud rate of the fingerprint machine Comm Option 9 H S 3 a e n E p m 3 Q o I Ss e 0 Link code its default is that dot not need to fill in Link code if the link code has been established in the fingerprint machine the communication option need input corresponding link code maximum digits are five Name According to equipment input the easy remembered name When will use this software later through designated this name will Troubleshooting 131 Machine connect with software be allowed to choose this fingerprint machine 6 After setting connections click the test connection button 7 The prompt show as
81. naet Stabe CeIn Add record time Jos August 2000 17 00 59 9 Before Installing Machine Management z S Eh O a lt R Connect with software Operation help Troubleshooting Time amp Attendance Program You first select department and staff and choose adding record style Set record the date and time click add to add anew check in record When a new record has been added the add button becomes gray and invalid But it will become bright and valid again after the employee has been changed to another one or the check out time has been changed Click the close button to close this dialog box and return to the main menu There are many select status of Not only check in and check out but also other option in select box the window is following Append employee s forgot Clock in out x Dep OUR COMPANY Mame Huangzt Y State Crin 3 3 4 Handle Staff Forgetting to Check out If one staff forgets to check out due to some special reasons this function of hand staff forgetting to check out can be used to add a check out record the operation process is the same with operation of to staff forgetting to check out See up part 3 3 5 Handle Coming Late Collectively If part or all of the staff of one department come late this function can be used to modify staff check in time click coming late collectively on the i RF Card User Manual V3 0 down drag
82. nance AL BL Append Clock In Out Click display hide button it will show the function of display or hide on right tool column Exception divide into three kinds attendance record exception situation Check in out Log Exceptions shift exception situation Shift Exceptions other exception situation Misc Exceptions Click attendance exception pagination to select department staff and to determine start date time ending date time click search count button the window is following Rtlendance Calculation jU x Our COMPANY ag a Yv op From 01 07 2002 isi j Report Export data Name lt All gt 7 To 31 70772002 FS Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items Name AC No Time State New State Exception Operation _ gt Change color Change filter Processing o Change state o gt Delete selected co Cancel operation for selectec om Change records which auto timetable to OT record Append Clock In Out Log View operation history 102 RF Card User Manual V3 0 The systems rely on the made rule sift method of count to determine the situation whether is correct or not The systems show these records which locate beyond scope of check in check out time period setup are invalid E g Mrs Wang on the 4 March his attendance record show invalid on that day it is only one record it will be think absent a work
83. nce Program Record changing logs Oj x Condition ouR COMPANY gt The appended modified deleted records can be Dep By seached And you can select the missing operated Name fi SS Search records and restore them Press Ctrl key can Cees multiply select records Time Range From 06 01 72005 aj 00 00 heel me Preview To os 30 2005 aj 23 59 Export Ca Restore records CAIN C Out Name AC No Clock 1 0 Time Type Add Modified Deleted Reason Operator E OUR COMPAN 1 6 23 2005 11 09 56 PM OT Out Bg T O Append employee s forgot Temp Sup D OUR COMPAN 1 6 23 2005 11 09 56 PM OT In zg O O Append employee s forgot Temp Sup Record list preview click record list preview button pop up following menu Daily Attendance Statistic Report Attendance General Report Depart Attendance Statistic Report Staff s Gn DukyfOrF Duky Timetable Create report For current grid Select you need statistic record list and establish record list you need after it has counted to establish other record list Not need count again Everyday attendance statistic record list style is following 108 RF Card User Manual V3 0 Tt 100 oh amp KPY x Daily Attendance Checking Report ss tinangz Tee ee be iol e es a es lr ss eo ea ee fs as oe Sn Me a eT Se Sua eT We Ma Sal Su Me Tu el Th Fr Sal Sur Me To We Tr Se Fingerprint Huoneet AAA DAAA TRA TA TA AAA Te Page 1 1 Click watch
84. nce Program E5 Data Link Properties x Provider Connection Advanced ALL Specify the following to connect to Access data 1 Select or enter a database name C Program Files ZK S oftware Ath 8AT T 2000 MDB 2 Enter information to log on to the database lzer Hame jadin Password E W Blank password Allow saving password Test Connection Click button select database filename A Fora single computer Through the pop up menu of File Manager attach it in the attendance database file The default file path is C ProgramFiles Zksoftware Att att2000 mdb B Fora Network For instance three attendance checking systems are linked together with their computers labeled with Computerl Computer2 Computer3 respectively and Computerl is the host First make the installation directory of the attendance system on Computerl to share with other computer and grant Computer2 and Computer3 to read write and access Computer is available The Database link on Computer is pointed to the local attendance checking database and database link on Computer2 and Computer3 is pointed to the database on Computerl Thus the three machines are able to share data _ 84 RF Card User Manual V3 0 If you want to use a network database first you should establish the E Fingerprint Attendance System database on the database server In the installation directory of this attendance checking system you can find a file with the name of sqlser
85. ndance checking s fe original records please use the functions of Mame Huanaget Forgetting to clock in out Coming Time Range Late Leaving Earl Collectively or Handle Attendance Checking Records In Advance From In 8 2003 5 m E REVIEW To 057067200 E 2388 Espa Modi Log _94 RF Card User Manual V3 0 DSerh a RC 3 Select staff determining Beginning Date Time and Ending Date time faa and click search button selected employees attendance records during the defined time period will be shown in the display box of Search Result in the lower part of the window Search Employee s Attendance Checking Record 5 Conditio 1 If you want add edit attendance checking s S O A ped bia Baga use j functions of i i Forgetting to clock in out Coming E Bae Huang Late Leaving Early Collectively or Handle 4 Time Rang Attendance Checking Records In Advance From 01 06 2003 isi 00 00 LQ Preview To 03 08 2003 2353 EB Export 1 TIN Ou i i 1 07 06 19 04 00 C Out z JUR A Huang oT 07 09192400 C Out 3 UR COMPANY Huangzf 1 0740134700 C Out UR COMPANY Huangf 1 07411821 00 Cut gt UR COMPANY Huangzf 1 0742181700 C Out UR COMPANY Huanaef 1 07 16 18 47 00 C Out _ UR COMPANY Huangzf 1 0747 19 17 00 C Out L UR COMPANY Huangt 1 07 18181500 C Out UR COMPANY Huangef 1 07 19 18 15 00 C Out UR COMPANY Hua
86. ngef 1 07 25 08 48 00 Cin E If you want modify the color which display check in and check out l 2 record double left click color bar pop up color option select color for need to save E Click preview button appear following window Ss E Q E 95 Time amp Attendance Program Lea m 72 gt Preview Puo amp ae x Dept OUR COMPANY Huangzf 1 07 05 16 15 C Out 07 06 19 04 C Out 07 25 08 46 C Tn Emp s Attandence Records giners 2003 06 01 to 2003 08 03 Leb Le Page 1 1 This record report can be printed exported save as files Click Export button to export searching result appear following window Export Fields Options E Please select the fields that you want to export Department Hame Ho Date Time Clock inout Label No CI deptname Predetined Items List Sa map Save Current Option Input a name in the above Fredefined Itema List and then press OK Import Previous Options Choose one name that have been saved before in the above Predetined Items List and then press OK y Ok x Cancel _ 96 RF Card User Manual V3 0 Firstly checks it before the files to export If next time you want to select the same files to export you can input a item name in the box of Predefined Items and click OK to save the selected files in this item Next time if you want to call your previous choices select a name save
87. ngerprint machine 2 Set the machine communication way as the RS485 enters the menu gt option gt the communication option to carry on setting the result picture is such as following figure please pay attention to the baud rate the serial number RS485 and link code setup For more detail operation please see communication option introduction in the User Guide Note When RS485 connection open RS232 connection must be close 133 Before Installing T amp A program Machine Management Operation help L H isc 5 pan a e n fel m 3 Q o g e Q Troubleshooting Machine connect with software Comm Opt gt Baud Rate 3 After setting press ESC key enter interface prompt you to save the option like as following illustration select OK to save above option select ESC to give up Note After saving option be sure to power off and restart this device so this option take effect Comm Opt Save ESC OK Save 4 Open the time amp attendance management program select external program gt Standalone fingerprint machine communication program the following window appear Connect to attendance machine Communication type Serial Fort R5485 Machine num 1 Port Humber COMI Baud Rate EEI Communication kep W Sonc time when connecting X cons IF you don t set the password in device wou not require input password 5 The value w
88. nication of attendance machine interface then all data of the attendance machine will be download to the attendance database of the computer you may modify the employee s data in accordance with employee s ID you read in please do not modify the employee s ID and other personal data which are input singly under the employee maintenance interface in the management software because in this way the operation may cause the name of employee and record do not match After setup it is need to pretreat the attendance record and modify the unusual record before make statistic to produce report Ree Before Installing Machine Management g S Fan oN 2 pe es lt B ion Connect with software Troubleshooting Time amp Attendance Program 4 Register and set system administrator If there is not system administrator in the system everyone is able to enter the attendance management program and enroll fingerprint as a temporary super user The system administrator should be register as staff so please via the staff maintenance in the main window register administrator as a new employee set the staff s assigned password save it and exit 3 1 External program 3 1 1 Manage the External program The external program that mainly apply to connected executable program for example the application is a to capture fingerprint image software such as follow figure the application that name is zkecap has been add Click the m
89. nload Stale DAA as sade sis iace ioasnac denenes iaaeisiaeeecesleeaecltemuses 20 2 5 5 Upload Stak Data zea a 20 2 Download SMS aseccsietiea vet aoe eee 20 Ded poa dT SMS ora cs min aad lea Raina seenieet Ree aad nad us naelices 21 ZA SY SLCMY UNPORMNAMI OMe e n deh inane suas ivaadnaee 22 3 Time amp Attendance program eeseeeeeeessssssssssesseetrrresssssssssssseseeeeee 23 Sk External PrOCr alll wags essai Hane duoesnctl saan viassn eds naenae onan ee iedanaats 24 3 1 1 Manage the External program ssessseeeeeessssssssssesserererssssssss 24 3 1 2 Standalone attendance machine communication program 27 3 1 3 Short message management Optional cccceeeeeeeeeeeeeees 39 3 1 4 U Flash disk management Optional ccccceeeeeeeeeeeeeeees 45 3 1 5 Monitor slipping Card Optional c cc cccessseseeeseeeeeeeeeeeeeeeeaes 47 Si MAMAN OPON ana A 48 IEM Ma T ONO keane E Sip aooenan ies 48 Sa Deparment MIS 0 enana s nace lsu eiesaseeicimagtleacat 49 52S Sla MIME Eonia ted dodnecusaanas tedeateeneweteante 51 3 2 4 Administrator Setting cccccccccccccceccececeeaeseseseeeeeeceeeeeseeeeeaas 62 3 2 5 Period of Time Maintenance sissioni neiaa 66 Fel sO MI WIAMAS EINEM ight terse eann Mala aa 70 D2 Paral Oe Slab SOME xis thence a ctedeulediaveeutumadecuaaitnes T2 BZ OIOMOAY NSE ransa sassanasasaiansanthenteugnstduniatentassasencatantias ae IL OTEN SLY IC SCLIN Oxia d anon vayaraiaie
90. nload Time Gf Not Found USB FlashDisk 3 Importil Delete D m 5 5 oN Refresh A gt g ClosejE 4 Click Import import file from USB 2 Import from File g S pao io 2 pas es lt B ion to import attendance system database file can import all information of original database to import attendance check in data only import staff attendance data oe Click button and you will open a file manger E O 6 Select a fle to import E Look ir E My Documents ce E My Pictures My Webs g New Folder F 3 E iS ea My Documents bly Computer te Files of type Encrypting attendance checking clock in datal Cancel E My Network F Encmpting attendance checking clock in dataj AB Z Attendance checking clock in dataj tet ZA Backuo database filelattE ackun mdb 119 Time amp Attendance Program select to import file style select the path and filename of the data file to import and then click OK return the window illustrate with up picture click import can import data 3 Import from Database Import from database means to import attendance data from attendance database backups and the data include staff information shift information check in records etc You can import the data from databases of previous version or databases of the same version For the data format of database files of versions p
91. nted person through public to person way as long as the attendance dive start the for public short message will be sew on device screen and it will show for ever for a person short message will not display until the user s fingerprint verification is positive there are total 1024 item of person short message before using the function it is need to setup short message customize the short message according to staff Then load the short message into the device The device fully support two way to load the message in one is to directly load by connected attendance device anther way is to utilize the U flash disk to load in follow we take an example to illustrate how to load in 66 Enter the attendance software external program short message management the short message management interface will appear there are tow option item Short message management achieve the short message setup inquire the staff s short message Examine the situation about defined user s information which also can be delete 66 Enter the attendance software external program short message management display interface as follow _ 39 Before Installing Machine Management g S bb g en lt B B Connect with software Operation help Troubleshooting Time amp Attendance Program E SMS MANAGE DSR PEE Select an Unselect Sms Send SMS Employee SMS customization Delete SMS o
92. o 3 1001 1002 1003 OI Administrator C Nationality x Cancel The asterisk wildcard length That is mean how many figure the symbol indicates E g the forward section of the serial number is 1 its asterisk wildcard range is 3 if the serial number is so its asterisk wildcard length is 2 After the asterisk wildcard width has been defined by use the from box to box to create serial number range E g create the serial number range from 106 tol18 input 6 to from box import 18 to box the symbol wide is 2 but from 6to9 width is one figure at this the system will add zero automatically 54 RF Card User Manual V3 0 Click on the confirm button add staffs and click on the abandon button return the staff interface 3 Modify Staff Employees attendance No or name modified Click a button enter new data in the corresponding input box and then press Save button 4 Transfer Employee Click Transfer Employee button to transfer employees from one department to another department and this dialog box will pop Employee Transfer gt Please choose 4 department OUR COMPANY Management Product In the box of Fold Department select the department to add new employees in and click OK to transfer the employee or Cancel to cancel this action 5 Staff Leaving Posts Some employees may remain in the company but who don t belong to any
93. ob S len lt B Connect with software Operation help Troubleshooting Time amp Attendance Program You can set statistical rules and symbols for staff leave on business coming late and leaving early etc on the pagination label Freely over time Over timework is not registered in schedule staff attendance is regard as freely overtime Notice the system default setup only suit attendance situation which one day is divided into two period of time if one day is divided into more than three parts for attendance please select all item and total them to ensure the accuracy of the calculation K Group by time periods This item will define whether attendance record will be distributed into their corresponding shift period of time E g select all items that are without check in item and group them then you will get the total of time without check in and check out item Groups by holidays only count the times how many times are to display on the record list No time record xK After cumulate to round select this item s all time to amount which become into corresponding statistic unit then according to min unit setting rule to round XK Round up when the statistic data have point the system will make after point figure to carry upward as 1 For stance the min unit is 1 work hours so that the calculation result of 1 land 1 9 work hour will be record 2 work hour Round off If the left value which after point figure excess
94. odes to add machine turn on software and enter the equipment management the menu Through system menu bar Basic setting gt equipment management Through system quick button to direct select The equipment manages 5 Open the time amp attendance management program select external program gt Standalone fingerprint machine communication program following window appear 137 Before Installing T amp A program Machine Management Operation help p a Z ee O A lt 5 q 3 Q o S S oO Troubleshooting Machine connect with software Connect to attendance machine Communication type IF address 192 768 1 201 Port 4370 Communication key jw Sync time when connecting X cons IF you don t set the password in device you not require input password IP address it defaults to IP address is 192 168 1 201 May according to oneself local area network sub network to change the IP address but cannot and in the local area network any terminal address conflict port its default is 4 370 do not change it Link code its default is that dot not need to fill in Link code if the link code has been established in the communication option of fingerprint machine need input corresponding link code maximum digits are five Name According to equipment input the easy remembered name When will use this software later through designated this name will be
95. ount as Absent 60 mins Jw us late exceed i 20 minutes count as absent jw Ss early leave exceed i 20 minutes count as absent Afber 30 ming leaving count as OT 80 RF Card User Manual V3 0 You need to set that the work hour account by minutes this value should be the same with on duty hour because statistics result correct depends on this value In the step how many minutes will be record coming late after expire on duty time how many minute will be record leaving early before near off duty the definition of time period must be the same with time period of the maintenance setup otherwise the statistics result 1s Not correct For the check in record how many minute means coming late of neglect work for the clock off record how many minute means leaving early or neglect work If you coming late or leaving early is over to set minutes there will be regard as absent work Can set overtime which are how many minutes it exceeds clock off time so this will be record overtime Click statistic item on the pagination and following window will pop up Formulate attendance checking rule x Basic settings Calculation Statistic items AEE E ARES a EA NO Min unit a a Round off Workday C Round up Acc by times Group by time periods V Round at Acc Group by holidays Symbol in report G 81 Before Installing Machine Management g a
96. p Troubleshooting Time amp Attendance Program Department Management gs xj S56 OURICOMPANY 2 Podan enroll staff fase Prompt Support BF i anagement cancel department If you want to edit department names what You need to do ts just to click on the department name twice or to press Fz If You want to modify departments adding department subordinate relationship you can drag the department to modify to a new superior department name If you want to modify a department name double left click on the department name or press F2 and type new name in the box of Department If you want to change a company name it is need to modify the attendance rule setup In adding department you first left click the superior department of the new department click on the adding department button input the name of new department in the dialog box click confirm to save In deleting department you only firstly left click the department selected click the cancel department button select confirm in the display caution box OK If you want to modify a department s subordination relationship first selected the department to modify left click hold drag the name within the new superior department Then follow the instruction to operate Click on the enroll staff button the following appear 50 RF Card User Manual V3 0 Employ Employees x Employee Ac No Name
97. r 5 minute it is to show that after 5 minute on duty will be record coming late E g Illustration is on duty time at7 50 A at 7 53 check in time B at 8 OOcheck in time so the A is not coming late because he check in time is not over 5 minute the B is coming late for 10 minutes because he check in time is over for 5 minute Record leaving early minute it is the same as record coming lately it is depend on the difference check out time between off duty time How many work hour to record if to set up the value account and statistics according to this value amount work date otherwise it depend on attendance rule setup to amount 67 Before Installing Machine Management g Eh g a lt g ion Connect with software Operation help Troubleshooting Time amp Attendance Program Selected a period of time click on button to cancel selected period of time After the prompt appear there is any setup period of time in system can also according to prompt set up period of time the window is following System Information _ No schedule There is no shift schedule Shift schedule was combined by timetables which are arrayed repeatedly in certain period Shift schedule is prepared to assign to employees Do you want to open the shift schdule window to add some shift schedules Click cancel button return main menu windows click on OK button start to set period of time the window
98. r the USB flash disk management menu Press A and W to scroll up or down the screen to select the Download Attlog PenDrive Mng gt Download Attlog Download User UpLoad User 3 Press ok to go on downloading data after operation finish this interface show as follow Copy data successfully Before Installing 5 o D OD ise KD H Q Connect with software Operation help T amp A program Troubleshooting T amp A Machine Management 4 PressESC key to exit initial interface Take out U flash disk The files X_attlog dat attendance log X_oplog dat management log and X_user will be saved in the USB flash disk X is a symbol of machine No Note It will show data copy successful when operation is finish If it indicates No USB Disk or Please insert the USB Disk and make an examination 2 3 2 Download Staff Data The operation is similar with that of the attendance data the file of User data user data and Template Data will be saved in the USB flash disk These files shall be uploaded and downloaded at same time it will show data copy successful when operation is finish If it indicates NO USB Disk or Please insert the USB Disk and make an examination 2 3 3 Upload Staff Data Select Pendrive Management Press A and Y to scroll up or down to select the Upload Staff Data Press OK key to perform this operation the
99. revious to 1 2 differs from that of Version 1 2X if the version of the database file that you want to import is below 1 2 Not including 1 2 please select versions before1 2 option Otherwise please select 2 2x option Before importing data if it is unnecessary to remain the data in your system please first select initialize the system This is because if some data remaining in the current system overlap with the data that will import errors will appear when importing data and data s importing speed will slow down Click versions1 2 or version 1 2xbutton and a file manager will pop up Enter the path and file name of the database to import and click Open the system will import data automatically If your database is SQL Server database you can click button to begin settings For detailed information please refer to Database Setup After importing data click to go back to the main menu 3 5 7 Export attendance data This function is mainly used to back up all attendance data in the current attendance system or check in data click this command on the menu and the following operation window will pop up 120 RF Card User Manual V3 0 Export Attendance Checking Data f Export to Files Export to Databases Link Database 1 Export to Files Export four file style secret attendance data abt attendance check in data txt back up attendance data attbackup mdb and attendance system database file
100. rogram Machine Management Troubleshooting T amp A Machine Management 2 T amp A Machine Management 2 1 Enrollment and Verifying Procedure 2 1 1 User Enrollment If there is on enroller in the machine everyone is allowed to enroll user if a manager already has registered in the machine not until pass manager verification you don t enroll new user There are two way to enroll user by the RF card and Password Start to enroll user if the manager has been registered in the machine must verify the manager status firstly and press Menu if the machine prompt the manager has been confirmed then show the Card or input password to verify Note if there is no manager it is no necessary to do this 1 Enroll ID 1 Press the MENU button to enter the User enroll Access Reg RFID press OK the following appears RFID New Enroll ESC OK 2 Press OK the following appears New enroll Enroll No 00010 ESC RF Card User Manual V3 0 3 Input the enroll number the range is 1 to 65534 press OK the following appears New Enroll RFID 16650449 Enroll No 00010 ESC OK 4 Slip the card near the area of induction follow the prompt read out Card ID the follow appear New enroll Please show the card Enroll No 00010 ESC OK 5 press OK key to complete Enrollment go on next operation the following appear New enroll 000010 C ESC Note 00010 C The least letter
101. rs who access to all functions and change all setup in the system Note if there is no the Manager and Supervisor status in the system the Enroller will enroll them And if there isn t a Supervisor in the system the Manager will enroll him 1 Enter the menu of the device after verify successfully the following window appear Enroll Admin gt Enroll RFID Enroll PWD 2 Press OK key Enter user managerment the following windows appear User Enroll gt User Enroll Enroll Admin Delete Datum 3 Using A V key select manager to enroll the follow interface appear User Enroll User Enroll gt Enroll Admin Delete Datum 4 Press OK key Enter management enrollment the following Before Installing I2 KD o OD ise KD om Q Connect with software Operation help T amp A program Troubleshooting T amp A Machine Management window appear Enroll Admin gt Enroll RFID Enroll PWD 5 You can select a favor way to register an administrator the administrator authorizeation include enroller authorizeation manager authorizeation and super administrator authorizeation more detail see privilege level the enrollment way is same as user enrollment 2 1 4 Delete entrolled Data If a user wants to be deleted you can take following step to cancel the USET o 1 Press MenuEnter the menu of the device after verify successfully the following win
102. rtment to expand its tree formed dropdown box and select the department in which the employee on official business is Click the box of Employee to stretch its dropdown box and select the employee who will leave on official business 4 3 Confirm Beginning Ending Date In the box of Beginning Ending Date click the box of From and click E button to select the beginning date Then click the box of To and click E button to select the ending date In the dropdown box for dates click 4 or E button to move the date one month upward or downward and click I or l to move the date one year upward or downward Click on the date you want to select it 4 4 Confirm Date In the box of Date Time click kd button to select the date and in the box of Time click 1 button to select the time or directly change the time In the dropdown box of Date click A or IF button to move the date one month upward or downward Click the year number to change the year directly or click button to move the date one year upward or downward Click on the date you want to select the it 125 Before Installing Machine Management T amp A program a 9 F a 5 S fen o a oe Connect with software Troubleshooting Operation Help 4 5 Select Employee The option box of Employee is like this Employee Mark pyang 1018 Eliza zhou 1019 Edith zhang 1020 Colin li 1021 Peter mac 1022 Elaine hua 1023 Lewis
103. scale button to watch record list at a ratio click lbutton to open saved record list file click floppy disk button to save record list as file click print button to directly print search result on the printer click Pt button to recall search menu window is following Findtext a Text to find oooO Options Origin Case sensitive f 1st page Curent page Able to type text to search on the window the system will automatically find result and display it on top left corner of appear column Attendance statistic total list style following 109 Before Installing Machine Management z S Eh 2 a lt R Connect with software Operation help Troubleshooting Time amp Attendance Program FES a T 72 gt Preview fF 100 H amp S mer xX General Attandence Statistic Huangz ee ee ew Ee Way Way Way Win Win Hour Hour Way Times Tines Tines Hour Hour Four Hour mastik d S S a S y ii i oe Tt Dene st UT TT Tt Page 1 1 Department attendance statistic total list style following t 102 co E S amp S th he Xx General Attandence Statistic Ofasngre b Emp sea oT SpementNum WDay Way WDay min mim Fingerprint E e a OCO e d Grand Total 1 Paen La Staff s on off duty time list style following preview A F1 Le kr x Staff s On duty Off duty Timetable fsnez
104. se the over time will be no pay A current shift list indicate the staff on duty scheduler the box show that the staff shift include beginning stopping date and shift name 1f need to modify the staff shift first select the shift item in the current shift list it will turn blue then click on button cancel the current shift after this click on button add a new shift the window is following E _ 59 Time amp Attendance Program Arrange Employee s Shifts Oj xi Shifts ee x gt H Shift Time Period H Fp mee ee ST coe 0 2 4 6 8 1012 14 16 18 20 2224 3 Normal OT en spring 2003 07 01 i Week summer 2003 07 01 1 Week eek i Time Rang From 01705 2003 asi To 8171272999 al x Cancel Select a new shift from shift that has setup definite starting and stopping date click on confirm button to confirm action click on cancel button to cancel operation return attendance setup window While a staff shift in Normal work hours you can add a lot of item of schedule E G Starting date _ stopping date shift 3 3 1 03 5 30 springs 03 6 1 3 9 1 summers The intellect assignment staff s shift be selected the window will appear Employee attendance options Richard E i x Clock Ou f By Timetable Must C Out Allow no C Out Clock f By timetable Must Cin Allow no Cln JV Auto azsign tim
105. select the helde that you want to export Predefined Items List th inns EO EH Department Hame No Date Time 93 Clock in out Ou ray Label Mo Save Curent Option Input a name in CI deptname the above Predetined Items List and then press OK Import Previous Options Choose one name that have been saved before in the above Predefined Items List and then press 0E Tick checks before the fields to export If next time you want to select the same fields to export data you can input an item name in the box of Predefined Items and click OK to save the selected fields in this item if you want to call your previous choices select a name saved in the box of Predefined Items and click OK to enter the following window Save irc My Documents Al d File name 2002 1 Save az type Microsoft E scel File xls Microsoft E scel Filej wlz Dbase T able dbf Text File txt TAB separated Fief txt Co File csv 124 RF Card User Manual V3 0 Enter a filename for this file to save in the column of Filename select the type to save this file and then you will export the selected data to this file You can save a file in five formats Excel files Microsoft Excel File xls DBF formed database files right justified text files text files separated by TAB and text files separated by semicolons 4 2 Select Department and Employee Click the box of Depa
106. ssseeeeeeeeeeeeeeeees 123 4 2 Select Department and Employee ccesssssseseeeeeeeeeeeeeeeenaes 125 4 3 Confirm Beginning Ending Date cc ccccsssssessseeeeeeeeeeeeeeeeaaas 125 RF Card Manual V3 0 AEC Onin DAC i E E ER 125 A Sce EMPOY CC sarea aS 126 4 6 Datasheet Process Tool B in S 126 AT SClOCt Deparment e E 127 4S Dime Penod Manase menle rrnrionei n E 128 5 Machine connect with software ccccccccccsssssssessseeeeceeeeeeeeeeeeeaeeeeeeeees 130 Dal CONMECHONsTHEOUG HRS 232 cinaaerdcturrestacudretcaistvuataetaseidedaeeugueidvacanens 130 5 2 Connection through RS485 ccsssssssssseeecceceeeeeeeeeasseesesseeeeeeeeees 132 5 9 Turous i TCP IP Conne ca Om ea a 136 Oa FROUDIESHOOUMS rasama orana ied aaadianipttadatieairuia 140 RF Card User Manual V3 0 1 Before Installing This file contains important information It is better for you to read it carefully prior to use If you ignore it the incorrect installation may cause the unit damage Although we could do our best to offer you service the neglect to the file could cause unwanted cost for you View of Operation Panel LED Loudspeaker LCD RF area Keypad Start up window Press the power button and the screen showed on a display of a window was called the Start up window The following appears Welcome 10 12 06 05 14 Feb oN gS om i n p a q K an Connect with software Operation help T amp A p
107. switch lock power button as well as time alternate state Access Power Manage the following appears Power Mng gt Shutdown Sleep Idle Idle min 0 Lock PWR But N rza This product uses smart manage system supports the time switch and idle features it can satisfy the user s different demands zA RF Card User Manual V3 0 Shutdown Auto shut off on schedule Select this item press OK key to enter following interface Shutdown Are you sure Press Ok key to set shutdown schedule press ESC to give up After complete setting schedule press OK to comfirm so this function take effect Sleep Automatic resting in schedule press any key to enter working state Idle and Idle Minute They are related each other while the idle minute is zero the idle is closed while the idle minute is not zero unit was minute for example it is One minute the user does not do anything in one minute and the system will enter the idle state Lock Power Button Set this option as NO the press the power key to shutdown the machine if set this option as Yes the Shutdown machine Prompt 15 Before Installing re o z o GD ise KD f Q Connect with software Operation help T amp A program Troubleshooting T amp A Machine Management will appear on the power manage menu in this time the machine is no able to be shutdown only enter the menu to choose Shutdown
108. t period of time directly Select timetables the to be available selected Time Period is which has been setup Which day are you on duty you make a mark V on the day you selected then click OK button to save setup click on cancel button to give up the action Click on cancel period of time button selected period of time will be cancel if select cancel all period of time button display all period of time will be cancel 3 2 7 Arrange Staff s Shift Select Maintenance Option menu click employee Schedule open the window of schedule employee s A C Here you can maintain data related to staff s shifts In RF Card User Manual V3 0 2 Cancel all Select all E oO shit management 8 o Department assignment Staff assignment 2 Schedule Employee s 0 dae m OUR ODM Pans B exer Huy eva ELT inanca rong hp o penpe 2 Fensi D Tech E Podkict 2 bad nd 1h Lp ie ed Tine Fi Free ar a ial To 200s OF 2F mi ie tr E 1A os e ums Z ancel all time period D412 3 4 5 7 8 45 0 Hi 13 44 a7 ig id p a Canos time period 3 Ora ie a i 7 ik S mao dd time period orza fel ancel temporary oF 28 ED ter a ERE ave temporary r s C asesignment 07278 BAEZA l E23 Time period Temporary assignment g S fal io 2 fn es lt B ion Cancel temporary assignment in select time range Print the time of check in Select depart
109. ta through Staff Information List the user is _ 28 RF Card User Manual V3 0 passed to right side Date Exchange Area between the Computer and the Attendance Machine for uploading and downloading operation Att Machine Data Management fe fe ix Download Attendance Log User Information Management Machine Info Other Options User Info Browse Number 2 Data list OUR COMPANY Move all to right list Move selected to right list Count Delete all records of list Remove Selected DataType AC No Name Machine Local Local Machine User Browse User Information conditiorAC No v Add Edit Inputs Browse DEI Refresh Overwrite computer fingerprintdate Upload FP ExeCute Execute Download user Data all fingerprint data Download Del User WV Overwrite inconsistent record WV Upload user Data If there is a use in the database who s fingerprint has been passed to the machine we can according to the department to choose the staff and also can choose the staff through the staff information query and upload the staff who need to be passed to Exchange Area between the Computer and the Attendance Machine list for the uploading and downloading operation Rely on department to select a staff Take a company for an example Its own four departments that are Business R amp D Engine Produce department when click the directory of general company by mouse all staff information will appear in
110. te there is valid record at 8 10 so among 8 10 between 8 15 records are invalid itis only valid record after 8 15 Out state There are four methods be selected to handle leaving status Ignore state This status is ignored while attendance statistic to _79 Before Installing Machine Management z a Eh 2 a lt R Connect with software Operation help Troubleshooting Time amp Attendance Program handle As Out This out status is sided Normal out As Business Out This status is sided on business out Audit make a verification for record by hand examine staff whether go out Over time OT state The over time consist of counting over time not counting over time leader allowing and count over time three Status Ignore the state attendance statistic does Not count over time K As OT directly over time does not needs to be examined count it directly XK Audit it make to verification for record by hand in order to examine whether staffs have over time Examine operation is sub item which attendance exception require and record list other exception require Click Calculation pagination account window appear it is following Formulate attendance checking rule Basic settings Calculation Statistic tems One workday asz a20 minz Clock in over i 0 mins count as late Clock out over 5 H ming count as early Jw If no clock in count as Absent H mins Jw If no clock out c
111. tendance number and the name Cover up no identical records with the computer Use user data of computer to cover up the corresponding user data in attendance machine This option appear only until downloads user information of the attendance machine to software and discovered user s information in the machine is inconsistent with user s information of software Upload fingerprint data upload the user s fingerprint template which is on the list area from the databases to the attendance machine If want to deleted user on the attendance machine first choose the user who want to be cancel on the Exchange Area between Compute and Attendance Machine then click Delete Attendance Machine User button This screen contains the four elements that use to maintain basis information of staff Add Delete Modify and Refresh function Add Add a new staff to the software the function only has the ability to add staff name and the work code if link a machine support ID card well then might add Card No must enter staff s maintain to set other basis data click Add button the following interface appear a RF Card User Manual V3 0 Se Add Users cancel Note Please input name and word code correctly if the input format is no line with attendance machine it possibly causes the data to be chaotic according to the setting validity range of the attendance machine Clicks Confirmed may successfully add staff i
112. time is overtime The status display overtime in examined column and display two new item Save examine record Confirm examined make examined status to become has examined status Cancel this examine don t save examined which have done make examined record save as origin status All leaving be record on business leaving Count all out to BOUT make all leave to record leaving on business Cancel all leaving on business Cancel all BOUT will cancel all leaving on business all leaving is common leaving or handle it as real situation Setting this attendance invalid invalidate select Make option record status to become invalid Click attendance statistics page label appear window is following clo Calculate 4 Report Fe Export dt Time Range From 01 06 2003 E To 0508 2003 E Dep Fingerprint Name Huangzt Clock In Out Log Exceptions Shift Exception Misc Exception Calculated tems Name JACNo Nomai Actual Late Eat Absent OT Nn Nvu OUT BOUT WTine Times vin vOut _ AFL_ BLeave al qHuanget A 4 i 0 d i 0 l 0 J w i 0 0 i The display is statistic result list right click on display windows appear 114 RF Card User Manual V3 0 menu 3 Export Data faa Create report For current grid Copy dakatfrom First to current Copy datatFrom current to last Columns d 7 Show all columns E Hide all columns Save grid layout 2 Load grid layout The operation met
113. tor SMD inductors SMD diode PCB 144 RF Card User Manual V3 0 Indicates that this toxic or hazardous substance contained in all of the homogeneous materials for this part is below the limit requirement in SJ T11363 2006 X Indicates that this toxic or hazardous substance contained in at least one of the homogeneous materials used for this part is above the limit requirement in SJ T11363 2006 Note 80 component of this product are made from non toxic or hazardous substance Applications of hazardous substances in this device are required to achieve its intended uses due to lack of reasonably economically or technically available substitutes Indicates that the concentration of the hazardous 145
114. ttendance Data interface click the Download button the system will automatically download all attendance record from the fingerprint machine and at the same time show the total records downloaded by the current operation save records and find new user Res oe Before Installing Machine Management z S bb a lt s on Connect with software Operation help Troubleshooting Time amp Attendance Program amp Att Machine Data Management Download Attendance Log User Information Management Machine Info Other Options Download Downloaded Count Saved Count New Users Count Clea The new attendance record will be saved in the staff attendance record data sheet by the system If a new registered staff s fingerprint is found at downloading time the system will automatically download the staff s registered data After have completed to download data the system is able to automatically clean the stored data in the attendance machine If you want to clean the data in the machine you have to execute the Delete Attendance Record order or directly delete all record in the attendance machine Single click the page label of Staff Information Management and enter this page This page mainly uses to download and upload the fingerprint and also transmit the staff s information between the attendance machine and the computer Select and locate a user who needs to exchange da
115. two file Userdat Template in the U flash disk will be uploaded to machine at same time 2 3 4 Download SMS The operation is similar with that of the attendance data enter Pendrive Management Press A and VW to scroll up or down to select the _ 20 RF Card User Manual V3 0 Download SMS Press OK key to perform this operation after finishing show whether the operation is successful 2 3 5 Upload SMS After set Short Message where is under the software External program Short message Select External program U flash disk management Export Short Message Export SMS to U flash disk after export SMS successfully Plug the U flash disk into machine Select item from machine via Menu Pendrive Mng UploadSMS Send the customized SMS to the machine Note these function are only available to the device which own USB flash disk function 1f you want to use these functions please contact our maket supporter or saleman Bee ee Before Installing g o o GD ise KD 5 Q Connect with software Operation help T amp A program Troubleshooting T amp A Machine Management 2 4 System Information Through system Information you can view machine all information Access Menu to Sys Info press OK the following appears Sys Info gt User Cnt RFID Cnt Att Log Pwd User 30 Super Logs 263 Fr
116. ve E a To change the date press V and key then input the correct date and time press OK Changing the language Select the language you want and press OK the default language is English the screen will show in English a6 es T amp A Machine Management System Opt vy Data Time gt Language Eng Adv Option Press the up down key to change the type of language the device fully supports multinational languages on the screen there may be display as English besides the language you favor and order Choose the language you want and press OK then press ESC to exit system option the system may prompt you to save the setup press to confirm and change the system language setup Be sure to restart you computer so the sstting take effect Note This machine does not provide this option that follows that standard approved for use with this machine if you need this function please contact our market supporter or saleman Changing The Date Time Format Access Fmt YY MM DD press Vand key then input the correct date and time format press OK There are ten formats YY MM DD YY MM DD YY MM DD MM DD YY MM DD YY MM DD YY DD MM YY DD MM YY DD MM YY YYYYMMODD For change the Date Time display format in the initial interface E g YY MM DD format left become to the YY MM DD format right AO RF Card User Manual V3 0 Before Installing Welcome Welcome 10 12 10 05 14 06 Feb 05 1
117. ver sql which is the SQL script for establishing the Fingerprint Attendance System database on Microsoft z SQL Server 7 0 If you are using other database servers please refer to z this document to establish the Fingerprint Attendance System database Provider Select Microsoft OLE DB Provider for SQL Server clicks next or connection to enter this following window E3 Data Link Properties x Frovider Connection Advanced All Specify the folowing to connect to SOL Server data 1 Select or enter 4 semer name zk 2000 Refresh 2 Enter information to log on to the server g 3 Eh 2 a lt R ion i Use Windows NT Integrated security f Use 4 specific username and password User name za E ssword Iv Blank password Allow saving password Operation help af Select the database on the server Jatt2000 Attach a database file as a database name arz2000 Usma the tlename Connect with software Confirm the name of server for storing this database information and the name of database that is used in logging server Click OK button to Troubleshooting complete settings 8 5e Time amp Attendance Program 3 3 Handle Attendance 3 3 1 Handle Attendance Click Attendance on main menu pop up following menu Attendance Management Program Temp Supervisor 16 22 4 3 Data Attendance Search Print Maintenance Options Addin Help 5j Employee Leaving o
118. wang 1024 dim zhen 1025 Ellen ruo Move the mouse to the row the employee to select is in click the left button of the mouse and this row will turn blue To select more than one employee press Ctrl 4 6 Datasheet Process Tool Bar The Datasheet Process Tool Bar contains the following operation buttons Prior Last Delete Saye 126 RF Card User Manual V3 0 In the datasheet the row marked with symbol is the current row and all operations for he sheet is conducted in the current row Before Installing Click buttons to carry out corresponding operations for the datasheet First To move the current row to the first row Previous To move the current row one row upward Next To move the current row one row downward Last To move the current row to the last row Add To add a new row in which new data can be entered in and Machine Management the current row is the new row Delete To delete the current row Edit To modify the data in the current row Save To save the data after edition or in the newly added row Cancel To cancel the result of adding a new row or editing the data Under the status of adding or editing the result of moving data will T amp A program be automatically saved In the datasheet click on the row to select it and select multiple rows by pressing Ctrl and clicking at the same time when possible The selected rows will change to blue 4 7 Select Department a 9
119. wed to show results that conform to the inquiry condition Note If a linked attendance machine supports the ID card an inquiry will support three ways that is by the attendance number the name and the card number If want to upload and download the data from the attendance machine then first need to download data of the attendance machine through Downloading Staff Data area The downloading data will be able automatically to compare with one in the database if the existence data between the attendance machine and the computer is not in line with number in the Exchange Area between the Computer and the Attendance Machine list the Data Condition row will be able to 30 RF Card User Manual V3 0 mark the different condition to wait for uploading and the downloading operation Note If there is a new user the system will automatically prompt whether add the newly registered user to the system If chooses OK to add the new user to software If chooses Cancel give up to add the new user to software but it only can see that system waited for uploading and downloading operation on the Exchange area between the Computer and the Attendance Machine If a user information need to exchange has been confirmed on the Exchange Area between the Compute and the Attendance Machine list well then select the option under the Attendance Machine Compute and click the Execution button to synch the d
120. z ox 3 2 Dept MNTANGI Quey Time E August 2003 1752 4E ii Preview fe All C Onduty Moton duty Else Naar st oct Tn g 3 Eh 2 a lt R Select Departments date and time click All or At Post or Not At Post select query type click Query button and you can find out current staff s Operation help at post status One query result likes this Connect with software Troubleshooting 99 Time amp Attendance Program Search Current Employee s On duty Status F 5 x Dept OUR COMPANY 2 Query Time 25 July 2003 i 54 21 Es C On duty C Not on duty Click Preview button to preview record list of searching result the window is following Fie shakey Employee current on duty status ou comam From 2003 07 26 To 2003 08 03 AC Ho Hame Last Clock Time On Duty AC Ho Hame Last Clock Time On Duty Department OUR COMPANY Department civil service 1 Huangzf O3 O0T 25 17 46 On duty 10 Lily Hot on duty 1000 1000 Hot on duty 11 Heyl Hot on duty 1001 1001 Hot on duty 17 fhaox Hot on duty 2 Liur Hot on duty 19 Ehoukm Hot on duty batatan 8888 Hot on duty 3 Luoz Hot on duty Total 5 Employees On Duty 1 Mot On 4 J Tangrh Hot on duty Total B Employees On Duty O Hot On amp Page 1 1 a r After searching click Close button to exit or return to main menu 100 RF Card User Manual V3 0 3 4 4 Attendance Exception Search and Record

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