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USER MANUAL - Development Partners Group (DPG) Tanzania

1. 23 Karel ed RE RUERETE 23 PASSWORD MANAGEMENT 24 FORGOT PASSWORD PLN P 24 CHANGE 55 24 DESKTOP HOMEPAGE eene nnn nnne 24 MY DESKTOP eee mm mm t ttIIIIIIIIIttt1 tt c cc4 0A tttttllll 27 Sis A 27 DE KTOP s 27 TADS w N 27 FILTER SORTING FORMATTING AND CHANGING RANGE OF 28 ADDING TABS TO YOUR DESKTOP 29 TAB MANAGEMENT 30 CHANGE WORKSPACE E IM M LL EE FM D LEE LE 3 FADD Rr 32 Step 1 of 10 Identification 32 Step 201
2. Overview My Desktop allows you to create view and manage projects activities In addition it allows you to control your desktop tabs and change workspaces There are five components of the My Desktop module that are available in this section of the main menu These components are My Desktop Add Activity Add a Tab Item 1 1 Tab Manager BR W N Change Workspaces My Desktop Clicking the My Desktop link will take you the Desktop Homepage On the Desktop Homepage you will see the various tab s you have created or that have been created for you by your Workspace Manager A key to navigating the Desktop Homepage is understanding what Tabs are and how they work TABS Tabs are ways that projects can be viewed Tabs compile data and sort the data according to a pre defined user criterion Tabs are customizable and allow you to filter how you want data displayed When you log in to AMP for the first time no Tabs will be displayed unless the Workspace Manager has created a Tab and made it available for you to view You will have to create your own Tabs that define how you want the data to be presented to you Tabs have limitations and therefore are not reports They should be considered as a quick way to find a project or a quick way to view very basic information about a project When adding desktop tabs there is also a limit on the amount of columns and how many tabs can be displayed When creating a ta
3. DEVELOPMENT 46 GATEWAY A Aid Management Platform Version 1 72 USER MANUAL Developed in Partnership with OECD UNDP The World Bank and The Development Gateway Aid Management Platform A Product of the Development Gateway User Manual Last Revised 10 24 08 Documentation Complies with AMP Software Version 1 12 Additional Release Notes may be attached in appendix for Version 1 12 Copyright and Trademark Information Copyright 2008 by Development Gateway All Rights Reserved Development Gateway Development Gateway logo are trademarks of The Development Gateway Foundation OECD and the OECD logo are trademarks of The Organization for Economic Co operation and Development UNDP and the UNDP logo are trademarks of the United Nations Development Programme The World Bank and The World Bank logo are trademarks of The World Bank All other trademarks and service marks contained herin are the property of their respective owners Disclaimer No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of The Development Gateway Information in this document is subject to change without notice This publication could include technical inaccuracies or typographical errors The Development Gateway may make improvements or changes in the products or the programs described in this publication at any time Soft
4. itle _ 5 Organization Components Issues Organization Phone Number Related Documents Phone Number Fax Number gt Related Organizations Fax Number gt Contact Information Sector Ministry First Name Paris Indicators MOFED Contact a Contact First Name Information Last Name gt Costing Last Name Email gt Level Links IPA Contracting Email Title Title i Preview Logframe J Organization Phone Preview Number Am Phone Save Number Fax Number UND Part 2 e Click E to proceed to Step 10 of 10 Monitoring amp Evaluation Step 10 of 10 Monitoring amp Evaluation This step allows you to monitor and evaluate the activity by entering information regarding each indicator associated to an activity base target and current values MY DESKTOP REPORTS MESSAG 5 Portefeuille gt Edit Activity Step 1 gt Step 2 gt Step 3 gt Step 4 gt Step 5 gt Step 6 gt Step7 gt Edit Activity rprp Step 10 of 13 Monitoring and Evaluation Identification Monitoring and Evaluation Planning No indicators present Location Add Indicator Sectors Program Funding gt Regional Funding gt Components Issues AMP ME Select Create Indicators Windows Intern Explorer Ej http
5. 53 REPORTING etki chai ccs So E SOLCHE Bet Giu Ud 54 OVERVIEW ecl 54 DONOR REPORT BASIC REPORT z 55ssossen io sax ARE GEN MR RM 55 REGIONAL REPORT CM NN DM 55 HOW TO CREATE A REPORT 5i dci osse autista catu 56 PARISINDICATOR c 61 Entering Paris Indicatori S o cicero vest t vm eta exa vete 61 Paris Indicator RepOFEts a 62 RESOURCES 64 FADD DOCUMEN 65 2 DOWNLOAD A DOCUMENT 65 ADD VERSION NE PEE I 66 A DELETE DOCUMENT 66 ADDITIONAL DOCUMENT Corus vete ire xvas ers eeu ue ee 66 CALENDAR 67 CREATING NEW 68 MODIFYING EVENTS a a e E TREE 68 DELETING EVENTS sconces cca TET 68 MONITORING amp EVALUATION 69 1 ADDING MONITORING AND EVALUATION INF
6. Planning Line Ministry Rank Select Rank AMP TIP The AMP Calendar tool is a quick Ministry of Planning Rank Select Rank way to ensure that you always enter the correct dates Simply click on the jJ calendar tool and select the date you desire The date will automatically Actual al Dat sa DET i ual Approval Date Same Progefed Approval Date populate the textbox that it is Proposed Start Date located next to Actual Start Date Same as Proposed Start Date Final Date for Contracting Final Date for Disbursements AMP TIP Utilize the tool to find out a O more information about a Current Completion Date field and choices available a status from below Status fl If there have been some changes in the status explain below the reasons AMP 1 11 build 30 June 2008 Developed in partnership with OECD UNDP WB Government of Ethiopia and DGF Part 5 33 A AMP Version 1 11A UM 3 0 Click on References to proceed to Step 2 of 10 References Step 2 of 10 References References allow you to indicate which country strategies and documents are related to this project After entering the necessary information click on Location to proceed to Step 3 of 10 Locations Sectors Programs Step 3 of 10 Locations Sectors Programs Step 3 of 10 allows you add information on locations sectors and programs related to
7. L oT t nooo Chanas Dgtipsa wie 4s amp hal E aii acm af po b ud x oye meres doma run Pisrssd Actual Taie onmi Facundi gp Ore tJ ae Bi F ier tee Pee ee Part Peal T mimi v ZA T4 ir T MiB ross iaaa Cumas Coupes B 4 Creech Develo D ge T the that wee esw mem in itis dare Hasith TOW test oom Cech eub prepram 1 sps APR Primi Windows Leplorer dte l fetes erences rest amico 1 var g ZO P nap DOC Yr p ZO nU seh Himnin ma orai 1 Print 0c ing star aa Aatas theses Arius Tarysi Maes iisas aw gw Desah Indiosber 4 seco iem en im Imm 2 a c The m bein 1 This m ina farted ede tant Vim wd nmm four mim Wa ihmmum Gminne Wimm Biber Dorm TonenebegerediR a Farniba Mhe ron
8. Region 1120112729 Water Sector Support Project Region B 1120113741 Forest Protection and Reforestation Region Project D 1120113744 Maternal and Infant Nutrition and Region Health A Initiative to End Hunger Region 1120113746 B Region c Telecommunicsations Technical Region A 1120113788 Project Region 1120113789 Growth and Competitiveness Project 4120113770 Tax Administration Project 1 MGE TRADE POLICY AND REGULATIONS MULTISECTOR CROSS CUTTING GOVERNMENT AND CIVIL SOCIETY HEALTH WATER SUPPLY AND SANITATION AGRICULTURE FORESTRY HEALTH HEALTH COMMUNICATIONS BUSINESS AND OTHER SERVICES GOVERNMENT AND CIVIL SOCIETY 25 013 578 25 107 500 20 383 5 600 59 000 2 437 500 20 307 673 59 Actual Actual Actual iviti Commitments Disbursements Expenditures e Se LOGOUT Donor Agency Region Donor Agency and Region Total Costs All Activities Activities Planned Show current settings gt gt Amounts are in thousands 000 US Dollar 130125902 NE IE Test Report Donor 8 500 7 More Reports 20 000 Resources 270 000 test Primary Health Care Facility Project Document Telecommunications Technical Assistance Project Document AMP Overview Rural Productivi Project Document AMP Facts More resources 210 000 800 AMP Version 1 11A UM 3 0 Report Amount
9. 1 Enter the Organization information Funding Item Editor Organization Australia Cooperation 2 MTEF Commitments Of Assistance Grant Funding Organization Id Disbursements Disbursement Financing Instrument Project Support Orders Expenditures as needed by MTEF Projection mm clicking Add rojection Date please enter amount in thousands 000 Euro v 2009 2010 1 2 Euro vj 2010 2011 Euro 2011 2012 4 Click Save Type in any Conditions Commitments Planned Actual C Disbursement Orders ID Contract ID Planned Actual Expenditure Date For commitments the user may also have to enter an exchange rate and the currency in which the amount 15 converted to Disbursements can be linked to disbursement orders on this form Just select the appropriate disbursement otder ID from the drop down Disbursements can also be linked to contracts follow the same procedure for disbursement orders Information Note delete a commitment disbursement order disbursement expenditure item click the icon at the end of the item line Part 4 e View saved funding information 37 A AMP Version 1 11A UM 3 0 rtefei MY DESKTOP REPORTS RESOURCES Sten Add New Activity Proposed Project Cost Planned 1000000 Edit Funding Remove Funding 2 Funding Orga
10. 3 level hierarchy region and sector and National Program as hierarchy As the sector and the national program is not tied to a particular region the regional amounts will be split by sector for every region Measure Formula Total Planned Commitments per activity Sum of all planned commitments for that activity in the per region per sector per national regional funding page per region sector program percentage 100 National Program percentage 100 Total Actual Commitments per activity Sum of all Actual commitments for that activity in the per region per sector per national regional funding page per region sector program percentage 100 National Program percentage 100 Total Actual Disbursements per activity Sum of all Actual disbursements for that activity in the per region per sector per national regional funding page per region sector program percentage 100 National Program percentage 100 Total Planned Disbursements per activity of all Planned Disbursements for that activity in per region per sector per national the regional funding page per region sector program percentage 100 National Program percentage 100 Undisbursed Balance per activity per Total Actual Commitments per activity per region region per sector per national program Total Actual Disbursements per activity per region per national program sector percentage 100 National Program percentage 100 Given below is an example of how
11. L Annual Report L Disbursements by Donor Graup Agency C Disbursements by Sectors L Projects by Donor Agency Region Projects by Regians L Projects by Sector Sub Sectar 1 ack ta Top T Remove selected reports 1 Add Existing Report Step 1 Click List of Unassigned Reports existing reports that are not part of any workspace will be displayed Step 2 e To add one report select it with the corresponding checkbox and click on the Add Reports to the Workspace button 2 Make a private report public e Click Make this public link corresponding to that report 3 Make a public report private Click Make this private link corresponding to that report Resources This list shows all documents and links that have been entered when creating the workspace s activities For each record the following information is listed document web resource title link to the resource and activity to which it is attached y 83 AMP Version 1 11A UM 3 0 Configuration Member Documents Link F Reintegration test doc trt sector test for medium complexity Dounan EE Test Complex Activity atra Related doc Test Fetoted dec tet Test Complex Activity atra Document for FRAME For SILE need te chang Test activity 1 Testing Docs Engine a testing doc some tithe testing trt Ext testing AMP 1308 Del
12. Actual disbursement S S Planned Balance Planned Commitments Actual Commitment 5 Report Totals 9000 Region Nord Sector Education 19000 19000 14000 10000 SN Education Beh 3000 2000 Froject project 500 750 1250 100 750 Totals for Education 1500 1750 Sector Agriculture 3750 3250 2500 Education um 3000 2000 Froject project 1500 2250 3750 3000 2250 y 105 AMP Version 1 11A UM 3 0 Totals for Agriculture 2500 5250 5750 4500 3250 Totals for Nord 4000 9000 9000 7000 5000 Sector Education Education 3000 2500 Project oo 3000 1250 a250 Total for Education 1750 6000 3750 22 2000 Sector Agriculture Education 3000 2500 Project project 2250 3750 1500 Total for Agriculture 325 4000 6250 4750 3000 Total for Est 5000 Sum of all Planned Disbursements for the activity assigned to the Nord Region Sector Percentage 100 6000 50 100 3000 10000 10000 7000 Activity Details Field Name Value Value Activity name Education Project Water project Sector Education Agriculture Education Agriculture Sector Percentage 50 50 25 75 Region Nord Est Nord Est Region Percentage 50 50 75 25 Donor Funding Planned Commitments 3000 2000 4000 5000 Actual Commitments 4000 5000 5000 5000 Planned Disbursements 6000 6000 3000 4000 106 AMP Version 1 11A UM 3 0 y
13. All donor organizations of that activity may answer the survey Clicking on a survey name displays the questions and the corresponding answers associated with the activity organized by donor 51 A AMP Version 1 11A UM 3 0 DESKTOP REPORTS RESOURCES CALENDAR MESSAGES TOOLS EDUCATION SECTOR DEVELOPMENT PROGRAMME es Channel Overview Financial Progress Physical Progress Regional Funding Paris Indicators Dashboard Contracting surveys gt print Aid Effectiveness Indicators Point of delivery donor European Commission 3 Proportion of aid flows to the government sector reported on government budget Is this project for the government sector Yes Are disbursements of this project reported on the national budget Yes 4 of TC flows implemented through coordinated programmes consistent with national development strategies Is the project part of a coordinated programme Yes What is the technical co operation share of this project programme 50 36 5a Proportion of aid flows to the public sector using country PFM and Proportion of donors using country PFM Does this project use the national budget execution procedures Yes Does this project use the national financial reporting procedures Yes Does this project use the national auditing procedures Yes Sb Proportion of aid flows to the public sector using country procurement system and Proportion of donors using country pro
14. Change Range and Change Hierarchies listed with each Activity Tab when it is activated The Sorting Option allows you to control how the information is organized on the page When clicking the link you will get a popup with your options Please select hierarchy sorter criteria Hierarchy Level allows you to choose the hierarchy you want Hierarchy Lewel Donor Group yt the sort to apply to Sort by Hierarchy Title Sort By allows you to choose Sort Order Ascending gt the field on which you want to Apply amp orting sort Sort order let s you choose the way the sort should be applied The Change Filters option allows you to filter through the activity information using various criteria Each search criteria is denoted by a tab Once the selected information is chosen you can then click Apply Filter to activate the filter within the active desktop tab 28 AMP Version 1 11A UM 3 0 y Advanced Search Keyword amp Calendar Financing amp Location Sectors amp Programs Donors amp Agencies Status amp Ministry Rank Keyword Search will allow you to search for K rd Sea h Cale is p information without having to use the Fiscal Calendar Keywords Ethionian Calendar wildcard Just enter the search word and it will return results with the value you From To m entered The keyword search will search the Activity Status Project Title Description AMP ID Ob
15. DASHBOARD TOOLS Portfolio Team Workspace Setup Team Workspace Setup Configuration Members Reports Documents Management Audit Trial General Settings Applications Settings Enter Team Name to change workspace title Team Mame Enter Description Team Description Control the Team Type i e Bilateral etc Enter Team Categoty Team Type w View the Workspace it can t be workspace save changed Click Save Application Settings allow you to set various defaults for the team workspace within AMP 79 A AMP Version 1 11A UM 3 0 Configuration Members Activities Reports Resources MERE Audit Trial The Number of records per page affects the number of activities displayed page The default is 10 General Settings Applications Settings Hurober of activities projects per ea Number of reports per page applies to the Humber of reports per page 2 Report Manager display The default Language for AMP Currency indicates the amounts currency used by default The content of the list 1s managed on the Admin gt Currency Managet Languages English Currency EUR validation Validate New Only Reports Default Start Year Reports Default End Year i Fiscal Calendar Ethiopian Calendar Validation allows a Workspace Manager to decide whether they would like to validate all activities in a workspace or only validate new
16. Program gt Funding Proportion of aid flows to the government sector reported on government budget gt Regional Funding Is this project for the government sector ves No gt Components gt Issues Are disbursements of this project reported on the national Yes budget gt Related Documents Related Organizations of TC flows implemented through coordinated programmes consistent with national development strategies Contact Information Paris Indicators Is the project part of a coordinated programme 9 ves No eS gt Costing What is the technical co operation share of this project programme 50 le Level Links Proportion of aid flows to the public sector using country PFM and Proportion of donors gt IPA Contracting using country PFM Preview Logframe Does this project use the national budget execution procedures 8 Yes No Does this project use the national financial reporting procedures Yes No Save raft Does this project use the national auditing procedures ves No Proportion of aid flows to the public sector using country procurement system and Proportion of donors using country procurement system Is this project managed using the national procurement procedures 9 ves No Number of parallel PIUs Does the project use parallel Project Implementation Unit PIU ves No 1 2 Screenshot 3 1 En
17. a cross Madii and Adgpigacgnt Loon To access an activity s indicators click on the activity name It will display all the indicators available for that activity Global indicators are displayed with a red square in front of their names n project specific indicators are displayed with a transparent square 84 A AMP Version 1 11 UM 3 0 AID MANAGEMENT PLATFORM AMP iit AID INFORMATION MODULE iti REPORTS inu DOCUMENTS SCENARIOS ii DOCUMENT REPOSITORY iit CALENDAR Portfolio gt Team Workspace Setup gt Activity List Team Workspace Setup 1 WORKSPACE OVERVIEW ACTIVITY LIST REPORT LIST RELATED LINKS LIST MEMBERS 1 CUSTOMIZED TEAM SETTINGS CONFIGURE TEAM PAGES DONOR ACTIVITY LIST Monitoring amp Evaluation Indicators D Percentage of Illiterate Children under Age 15 IND005 O Infant mortality rate lt Age 5 IND006 O Average Time Required to otain new land title LT Deforested area replanted ha RP Seabed covered with vegetation ha SBV a covered by sustainable grazing management 56 O Number eople employed by the project EMP Add Indicators The fields marked are manda O Global Indicator Activity Specific Indicator e To edit the value of an indicator icon in front of its name and make any desired change on the indicator s values add an indicator click the Add In
18. gt Related Organizations gt Contact Information omments gt Paris Indicators L gt Revised Target Value Dat ag vised Target Value 114 0 EH IPA Contracting Comments i Save Current Value 110 6 Date 5 Risk Critical V increase in employment emp ODA asa of GNI ODA a Add Indicator gt AMP 1 11 build 30 June 2008 Developed in partnership with OECD UNDP WB Government of Ethiopia and Select a value from the Logframe Category drop down Enter the base target and current values for the indicator in the corresponding textboxes Enter the base target and current values dates by clicking on the calendar icons and choosing the correct date Enter any comment for a value in the corresponding Comments textbox Select a risk level from the Risk drop down menu Part 4 e Click Set Values to save this data Note you will still need to save the activity to save all of the data for the activity e A new field will appear Revised Target Value with textboxes for the value date and comments The default value of the Revised Target Value is the Current Value The default date is the Target Value date You can make any desired changes e To remove an indicator from an activity click the i icon that corresponds to the indicator you d like to remove Part 5 e Click Costing to proceed to the addition ste
19. starting point of the data at the beginning of Him the project Click either Printer Ci 9 S _ 90 80 70 60 w e _ e Friendly button to open a window with a graph suitable for printing click Without Baseline to view the graph without the data from the starting point E Printer Friendly Printer Friendly Without Baseline AMP 1 11 build 30 June 2008 Developed in partnership with OECD UNDP WB Government of Ethiopia and DGF e To view performance and risk information for all activities click the M amp E Dashboard tab at the top of the page Czech Development Cooperation Programme 26 26 96 26 26 Program 2 Program 3 Te prgrm 4 26 Test program for asc des E E DW oa DRC National Progra m 17 E Og DU 3 e A DU a Burundi National Progra m 26 m National Progra m lt gt lt we Czech Development Cooperation Programme gt Czech Indicator 1 gt Czech Indicator 2 gt The Indicator 2 gt This is probably the longest indicator that you will ever see in this application Czech sub program 1 ex S S vw v lt lt a Ma Sm 3S go ae m2007 m 2008 Change Options View table View Advanced Report All amo e in thousands of EUR Planned and Ongoing Activites fo
20. 00 USD 10 11 2006 All the amounts are in thousands LOQO Add Fundings Remove Funding Part 3 Click Components to proceed to Step 6 of 10 Components Issues Step 6 of 10 Components Issues This step is designed to allow you to enter the components of the activity and any funding associated with any of them It can also represent another classification of the funding information entered in Step 3 You can also enter any issues related to the activity along with any measures taken to resolve the issue 39 A AMP Version 1 11A UM 3 0 Step 5 of 13 Components Components Add Components Issues Add Part 1 e Click Add Components Add Component Component AMP Default Type Title Girls Education bul Add funding information for Girls Education Please enter amount in thousands 000 Commitments Total Actual Allocation 236 32 EUR Add Planned Actual Amount Currency Date Disbursement Total actual to date 182 08 EUR Add Planned Actual Amount Currency Date Expenditure Total actual to date 111 43 EUR Add Planned Actual Amount Currency D ate Select Component Type required field Sekect a copmponent from the list or create a new component and click Add Click Add next to corresponding funding item Select Planned ot Actual from dropdown list Enter amount in thousands Select a currency and select a date
21. 100 Region Percentage 100 NPO Percentage 100 Sum of all Actual disbursements for that activity in the funding organization page Sector Percentage 100 Region Percentage 100 NPO Percentage 100 Sum of all Planned Disbursements for that activity in the funding organization page Sector Percentage 100 Region Percentage 100 NPO Percentage 100 Total Actual Commitments per activity per Sector Total Actual Disbursements per activity per Sector Region Percentage 100 NPO Percentage 100 Total Actual Commitments Total Planned Commitments per activity per sector per region per NPO Next is an example of two activities and a sample of how the report will break down the amounts per sector per region per National Program for these activities activity 99 A AMP Version 1 11A UM 3 0 m Project Title Funding Actual Planned Actual Commitments Planned Commitments disbursements Disbursements Report Totals 9000 19000 19000 14000 NPO Literacy Region Nord Sector Education Education Project 360 Water Totals for Education 245 535 520 375 Sector Agriculture Education Project 120 360 270 Water project 525 750 675 Totals for Agriculture 495 885 1020 825 Totals for Nord 740 1420 1540 1200 Sector Education Education Project 280 Water project Total for Education 780 1540 1630 1250 Sector Agriculture Education Project 280 6 Wate
22. 2 181 628 92 Unallocated 126 1121314 ONew Messages kd 3New Alerts iNew Approvals ONew Calendar Events More messages You can access reports via the Main Menu bar or the Reports tab on the Desktop Homepage RESOURCES IE test 2 test IV test III test II vvbnvbn test More Resources gt AMP 1 11 build 30 June 2008 Developed in partnership with OECD UNDP WB Government of Ethiopia and DGF The Reports module can be accessed from the Desktop Homepage or from the Main Menu of AMP Although tabs also show report type of information tabs are not reports Tabs should only be used to quickly find projects and for very quick overviews of the project you are locating Reports should be used for developing extensive research and analysis information Let us begin our review of the Reports module by understanding the various types of reports that can be created in AMP Report Types AMP allows you to create four different types of reports These various report types are e Donor Report Regional Report Component Report 54 A AMP Version 1 11A UM 3 0 Contribution Report Let s take a moment to examine the details of how each type of report is created and defined Donor Report Basic Report The Donor report is the usually the most often used report in AMP and often referred to as a Basic Report This report is used as a way to get an overview of Donor funding Listed below are some basic
23. 380 56 wy 871303711 Environmental Conservation Plan Region MULTISECTOR CROSS CUTTING 26 770 20 000 7830 displaying the View Public National Voter Registration Region A GOVERNMENT AND CIVIL SOCIETY 460 000 270 000 4203 1120113724 Region B Portfolio button When Public Construction of Primary Health Care Unit Region A HEALTH 2852 2544 192 1120113727 Region B access is enabled admin has to Polio Vaccination Program Region HEALTH 163 200 48 000 e z 1120113728 Region select which types of activities will be 4120113729 Nutritional Survey Region D HEALTH 890 000 680 000 520 000 Rural Productivity Project Region A lis 0 26 0 02 0 displayed In the pu blic VIEW 1120113737 Region Region D 1 Off budget default value 4120113739 Water Sector Support Project Region WATER SUPPLY AND SANITATION 544 000 240 000 20 000 4420143741 Forest Protection and Reforestation Project Region D 5500 800 2 budget 4120113744 Maternal and Infant Nutrition and Health Region A HEALTH 59 000 31 870 10 230 3 All activities 4420143748 Initiative to End Hunger Region B HEALTH 2 437 500 18 125 Wh h a Region C Telecommunications Technical Assistance Project Region COMMUNICATIONS atever t Se ection IS It IS 1120113788 Region displayed on the top of the page 1120113769 Growth and Competitiveness Project BUSINESS AND OTHER SERVICES p y p p 9 1120143770 Tax Administration
24. 500 750 1250 100 750 Totals for Education 1500 1750 Sector Agriculture 3750 3250 2500 Education 3000 2000 Froject Water project 1500 2250 3750 3000 2250 Totals for Agriculture 2500 y 5250 5750 4500 113 AMP Version 1 11A UM 3 0 3250 Totals for Technical 4000 9000 9000 7000 5000 Component Infrastructure Sector Education Education Bond 3000 2500 Total for Education 1750 6000 3750 2250 2000 Sector Agriculture Education CE 3009 2500 Project project 2250 Total for Agriculture 3257 3000 Total for Infrastructure 5000 Sum of all Planned Disbursements for the activity assigned to the Technical Component Sector Percentage 100 6000 50 100 3000 Activity Details Water project Agriculture Infrastructure Planned Disbursements 6000 6000 3000 4000 114 AMP Version 1 11A UM 3 0 y 3 level hierarchy component name sector National Program as hierarchy As the sector and the national program are not tied to a particular component type the regional amounts will be split by sector and by national plan for every component type Formula Total Planned Commitments per activity Sum of all planned commitments for that activity in per region per sector per national the component funding section per component type program per component type sector percentage 100 National Program percentage 100 Total
25. Actual Commitments per activity Sum of all Actual commitments for that activity in the per region per sector per national component funding section per component type program per component type sector percentage 100 National Program percentage 100 Total Actual Disbursements per activity Sum of all Actual disbursements for that activity in per region per sector per national the component funding section per component type program per component type sector percentage 100 National Program percentage 100 Total Planned Disbursements per activity Sum of all Planned Disbursements for that activity in per region per sector per national the component funding section per component type program per component type sector percentage 100 National Program percentage 100 Undisbursed Balance per activity per Total Actual Commitments per activity component region per sector per national program funding section per component type Total Actual per national program per component type Disbursements per activity per component funding section per component type sector percentage 100 National Program percentage 100 Given below is an example of how the report will break down the amounts per sector per national plan for every component type for that activity Actual Planned Actual Commitments Planned Commitments disbursements Disbursements Report Totals 9000 19000 19000 14000 NPO Literacy i
26. Appendix Component Reports Simple component report with no hierarchy When creating a report with no hierarchy the user can select any of the columns that have been turned on in the Feature Manager for that AMP As this is a regular component report with no grouping hierarchy of any kind the measures will be calculated as follows funding org section for an activity funding section for an activity funding section for an activity funding section for an activity Disbursements per activity Commitments This is how the report will appear in AMP Project Regio Sector Funding Title n Actual Planned Actual Planned Undisbursebe disbursement Disbursement Commitment Commitment d Balance S S S S Report Totals 9000 19000 19000 14000 10000 Education Educatio M UG Agricultur 4000 12000 9000 n Project Education Water Est Agricultur Q 7000 10000 9000 project Nord 2000 3000 5000 Activity name Education Project Waterproect Regional Funding Report with 1 hierarchy As the funding in component reports is split by the components it is always a good practice to create a hierarchy report with component name The activities that do not have a component funding allocated will fall under unallocated section in a component report with component name as hierarchy These activities will not display amounts as there is no component funding entered for these activities Let s look at an example of a com
27. Fields that are not split by a percentage are e A C Chapter e Implementation Level e Accession Instrument e Executing Agency e Donor e Donor Group e Donor Agency e Status e Type Of Assistance e Financing Instrument On Off Budget e Donor Type Credit Donation e Beneficiary Agency e Implementing Agency e Responsible Organization e Activity Created By e Project Category 96 A AMP Version 1 11A UM 3 0 2 level hierarchy sector grouped by regions This report will group sectors by regions The percentage will at applied at both the levels This is how totals per activity per sector per region should be calculated Measure Formula Total Planned Commitments per activity per sector per region Total Actual Commitments per activity per sector per region Total Actual Disbursements per activity per sector per region Total Planned Disbursements per activity per sector per region Undisbursed Balance per activity per sector per region Sum of all planned commitments for that activity in the funding organization page Sector Percentage 100 Region percentage 100 Sum of all Actual commitments for that activity in the funding organization page Sector 100 Region Percentage 100 Sum of all Actual disbursements for that activity in the funding organization page Sector 100 Region Percentage 100 Sum of all Planned Disbursements for that activity
28. Project _ Region D GOVERNMENT AND CIVIL SOCIETY 20 307 673 86 AMP Version 1 UM 3 0 2 Access Public Reports On the Desktop Homepage preset tabs allow the sorting of activities Those tabs are set by an authorized Workspace Member This user will log into AMP to create a report that will be defined as a Public Report see Reporting section of user manual for more information Public Reports are tabs appearing on the Public view Desktop Step 1 e Click Reports tab on the menu bar PUBLIC VIEW PUBLIC DOCUMENTS PUBLIC REPORTS LANGUAGE Report Manager 11 1 contribution New Test Report Desktop Tab Project Title AU AU 01 10 2008 public Report 9 Accession Instrumen t Testing the issue with advanced reports Monthly 11 1 de r f rence CA Click on this icon to edit report ia Click on this icon to delete report AMP 1 11 build 30 June 2008 Developed in partnership with OECD UNDP WB Government of Ethiopia and DGF Step 2 View public reports Reports homepage displays all existing public reports 3 Access Public Documents Step 1 e Click Public Documents tab PUBLIC VIEW PUBLIC DC CUMENTS PUBLIC REPORTS LANGUAGE Public Portfolio Size Document 6 Title Resource Name Date Description Actions MB Type Primary Health Care Facility Project Document Primary Health Care Facility Project Document doc 9 15 2008 0 022 AIDA http aida
29. TOS Referees odo sesui os So PATE VE RUP 34 Step 3 of 10 Locations 34 Step 4 of TO Fundi ttu uet Eve CELUM aa 36 Step 5 OF TO Regional F ndlh uasscso cies it tor beri Crea ee a tacens 38 Step 6 of 10 Components ISSUeS 39 Step 7 of 10 Related Documents sese eene 42 Step 8 of 10 Related 44 Step 9 of TO Conta ct INTORMAUUON i d e a gui 44 Step 10 of 10 Monitoring amp Evaluation een 45 ADDITIONAL STEPS zo 46 aoidiuem T 47 MEINTE 47 ENSE Pen IRE m s m 48 OVERVIEW AM C 49 FINANCIAL PROGRESS E DX eI OP UD eae M 49 PHYSICA PROGRESS douce dtd 50 DOCUMENTS x aed m 50 REGIONAL FUNDING 5 PARIS INDICAT ORS SE sae E TRVAE Ia NER wav Uc vaa 5 DASHBOARD H 52 Golem
30. Total Actual Commitments per activity Sum of all Actual commitments for that activity in per region the regional funding page per region Total Actual Disbursements per activity Sum of all Actual disbursements for that activity in per region the regional funding page per region Total Planned Disbursements per activity Sum of all Planned Disbursements for that activity per region in the regional funding page per region Undisbursed Balance per activity per Total Actual Commitments per activity per region region Total Actual Disbursements per activity per region Total Commitments per activity per Total Actual Commitments Total Planned region For Bolivia only Commitments per activity per sector 103 AMP Version 1 11A UM 3 0 y Given below is an example of how the report will break down the amounts region for that activity Project Title Funding Actual Planned Actual Planned Undisbursebed disburse Disbursement Commitments Commitments Balance ments 5 Report Totals 9000 19000 19000 14000 10000 Est Ed tior 2000 6000 4000 3000 2000 project 2000 3000 5000 4000 3000 Total for Est 4000 9000 9000 7000 5000 Nord Education Project project 3000 4000 5000 2000 Totals for 5000 10000 10000 7000 5000 Sum of all Actual Commitments for the activity assigned to the Nord Region Activity Details Value Value Education Project Water project Regiona
31. Undisbursed Balance per activity per Total Actual Commitments per activity per Sector sector Total Actual Disbursements per activity per 94 A AMP Version 1 11A UM 3 0 Total Commitments activity per sector Total Actual Commitments Total Planned For Bolivia only Commitments per activity per sector Given below is an example of how the report will break down the amounts per sector for that activity Project Title Funding Actual Planned Actual Planned Undisbursebed disburse Disbursement Commitments Commitments Balance ments S Report Totals 9000 19000 19000 14000 10000 Education Education Project Water project 1250 1750 2500 2250 1250 Total for Education 3250 7750 7000 4750 3750 Agriculture Education 2000 6000 4500 2500 2500 Project project 3750 5250 7500 6750 3750 Totals for Agriculture 5750 11250 12000 9250 6250 Sum of all Actual Commitments for the activity sector percentage 100 5000 5000 75 100 Activity Details Activity name Education Project Water project Agriculture Education Agriculture 5 Percentage 5 J50 onor Funding 2000 4000 5000 5000 3000 2000 95 A AMP Version 1 11A UM 3 0 Similar calculations will apply to other fields on the activity that are split by percentage For the Donor Reports these are e Region e National Programming Objective e Primary Program e Secondary Program Executing agency
32. activity per sector per component type Total Actual Disbursements per activity per sector per component type Total Planned Disbursements per activity per sector per component type Undisbursed Balance per activity per sector component type Sum of all planned commitments for that activity in the component funding section per component sector percentage 100 Sum of all Actual commitments for that activity in the component funding section per component sector percentage 100 Sum of all Actual disbursements for that activity in the component funding section per component sector percentage 100 Sum of all Planned Disbursements for that activity in the component funding section per component sector percentage 100 Total Actual Commitments per activity per region Total component funding section per component sector percentage 100 Given below is an example of how the report will break down the amounts per sector for every component type for that activity Given below are examples of two activities and a sample of how the report will break down the amounts per sector per component type for these activities Project Title Funding Actual disbursement Planned Disbursement Undisbursed Balance Planned Commitments Actual Commitment S S Report Totals 9000 Component Technical Sector Education 19000 5 19000 14000 10000 SN Education rU 3000 2000 Froject project
33. and what types of events they are 1 Viewing Events When you click the Calendar module you are taken to the main calendar page By default none of the events are shown on the calendar The user has to click on the Show button to see them and select Show public events to see those Any event that matches the donor and event type selected above will be shown All events that have been entered into the calendar can be viewed on the Calendar page in different views e The user can switch views by clicking the corresponding buttons on the top of the page The user can also click on dates or months the calendar on the top left of the page to view events from a particular date or month and select the calendar type e Finally the user can also sort the information by using the various filters on the left side of the screen MY DESKTOP REPORTS RESOURCES CALENDAR M amp E DASHBOARD TOOLS LOGOUT 1 __ Gregorian V Monthly Weekly Vie Custom Vier Last 2008 Next Jan Feb Mar AP Hm May Jun Aug Sep Oct Mov Dec Today is 7 7 2008 a E v Program Review BBudget Review Event Name Jan Feb Noy Dec SS PA Proqi3w Re ron Xo ee NM MC CO 1 2 Change calendar type here Click to show Sort by event all public events type or donor Click
34. by clicking on the calendar icon Click Save To delete a component click Delete next to the Perspective dropdown menu of the item To edit a component s information click the Edit link next to the component s name and make any desired changes in the pop up window that appears Click the Save button to save the changes To remove a component check the box in front of the component s name and click Remove Component Part 2 e Click Add Physical Progress required fields Definition Physical progresses are measurable tasks that provide details qualitative information Physical progress can be added only to existing components 40 A AMP Version 1 11A UM 3 0 Add Physical Progress Fill in physical progress information Description 2 Click Add Reporting Date edit the physical progress information click on the physical progress title Enter any desired changes in the pop up window and click the Add button to save the changes To remove a physical progress item click the icon on the right hand side of the component box Part 3 e Click Add Issues Add Issue 1 Enter issue Click Add e To remove an issue click the checkbox corresponding to the issue and click Remove Issue Part 4 To add a measure relating to the issue click Add Measure In the pop up window that appears describe the measure To add an ac
35. content located on the Desktop Homepage Information Note If you belong to more than one workspace team after logging in you will have to select the workspace team you want to access Once you select the workspace team that you wish to access you will be directed to the Desktop Homepage of AMP AID MANAGEMENT PLATFORM AMP TEST EQUIPE A STAGING TEST ATL ATL MY DESKTOP REPORTS RESDURCES CALENDAR M amp E DASHBOARD MESSAGES TOOLS HELP LOGOUT Donor Group allprojects All Porm Levels Executing Agency New Test Report Cikers 4 nanye k N AMP Menu Bart allows yo to select the module of AMP you want to access Item 1 2 Patricia Donar report test Testing Executing agency report Test report 5 062508 monthh donor report Tab report 4 Secutely Logout of AMP by pressing the logout link Item 1 3 128 795 887 734 10 821 973 123 78 92 evelopme 157 40 062508 summary Australia 1 donor report Belgium 1 126 477 333 345 68 821 948 057 973 29 Tab report 3 062508 contribution report Tabs Compile data and sott it by the criteria that you choose You will choose how you view 104 218 33 771 More Reports various AMP modules including the Last 5 reports opened AMP tabs based on your tab Messaging and the last 5 Resources requirement
36. developmen 4 21 2008 Facts Excel xlsx 5 1 2008 0 007 Imagei screenshot JPG 4 21 2008 0 152 AMP 1 11 build 30 June 2008 Developed in partnership with OECD UNDP WB Government of Ethiopia and DGF Step 2 View public documents you can sort the documents by File name Resource title Date and Content type and also download these files to view them 87 A AMP Version 1 11A UM 3 0 Appendix Glossary of Key Terms Accession Instrument A C Chapter IPA or CARDS Chapters 1 35 e Activity is On Budget e FY Activity is captured in the budget Fiscal Year e Project Code Actual Approval Date Actual Start Date Add File Add Version Assumption Content Type Cross Cutting Issues Equal Opportunity Environment Minorities Current Completion Date Delete Project code for the activity Actual project approval date Actual project start date Add a new file to the Document Manager Add a new version of an existing document Assumptions related to the above indicators Type of document i e application msword EU Consensus on Development objectives for strengthening the impact and sustainability of cooperation Actions this activity takes towards promotion of equal opportunities for all Actions this activity takes towards maintaining a sustainable environment Actions this activity takes towards supporting the rights of minorities Project completion date at
37. in the funding organization page Sector 100 Region Percentage 100 Total Actual Commitments per activity per Sector Total Actual Disbursements per activity per Sector Region Percentage 100 Total Commitments per activity per sector Total Actual Commitments Total Planned per region For Bolivia only Commitments per activity per sector per region 97 A AMP Version 1 11A UM 3 0 Given below is an example of two activities and a sample of how the report will break down the amounts per sector per region for these activities activity Project Title Funding Actual Planned Actual Planned Undisbursed disbursement Disbursement Commitment Commitments Balance 5 5 5 Report Totals 9000 19000 19000 14000 10000 Sector Education Education 1800 1350 750 750 Project project 250 350 500 450 250 Totals for Education 850 2150 1850 1200 1000 Sector Agriculture Education Project Water project 750 1050 1500 1350 Totals for Agriculture 1350 2850 2850 2100 1500 Totals for Nord 2200 5000 4700 3300 2500 Sector Education Education 4200 3150 1750 1750 Project project 1000 1400 2000 1800 100 _ Total for Education 2400 5600 5150 3550 2750 Sector Agriculture Education 4200 3150 1750 1750 Project Water project 3000 4200 6000 5400 3000 Total for Agriculture 4400 8400 9150 7150 4750 Total for Est 4 14000 1
38. one of the public events Click to create a views to change how RS new event you see the calendar NCreate New Event J 2 Creating and Editing Calendar Events 67 A AMP Version 1 11A UM 3 0 DESKTOP REPORTS RESOURCES CALENDAR amp DASHBOARD TOOLS calendar Type Gregorian POH elete Details Event Title Change the calendat Event Type Mission type here Click here to CT organizations Add organizations Delete Organization delete an event Attendees Manually enter a guest not listed as a user here Click Add Guest to add Click here to add or to guest list elete izations 04 08 2008 x EH 09 00 v X BB 17 00 v Guests System System AMP Admin AMP Team Leader _Add Users gt gt soren Gigler AMP Team Member 1 AMP Team Member 2 cena Amd Event iz private Preview Creating a New Event To add a new event to the calendar click Create new event on the bottom left side of the page On the new page that is displayed enter the event title and select an event type from the drop down menu Click on Add Organization add an organization the pop up window that appears select the desired organization s from the list of search results and click the Add button Select the date and time for the beginning and end of the event To enter a date click on the calendar ico
39. that have been approved at least once by a workspace manager These are activities that have since been edited after validation 30 A AMP Version 1 11A UM 3 0 Red Text New Draft These are activities that have been saved as draft and have never been validated by a workspace manager Red Text Existing Drafts These are activities that have been saved at least once before and never validated but have since been saved as a draft Change Workspace A useful feature of AMP is the ability to change your workspace without having to log off and log back in This feature only works if you are assigned to multiple workspaces To use this feature simply click on the Change Workspace link in the dropdown menu It will show all workspaces that you are affiliated with Click the workspace and AMP will transfer you to the selected workspace 31 A AMP Version 1 11A UM 3 0 ACTIVITIES Definition The term Activities and Activities are projects that you create for tracking and Projects can be used interchangeably management by AMP Once you create Activities you hen referring to this aspect of AMP An Activity is a Project then have information that can be parsed as needed for reports and for Tabs that will appear on the Desktop Homepage Information Note When creating Activities you have the option to Save the Activity or save it as a Draft Saving an activity as a draft allows you to enter some information and return
40. the project This includes percentage breakdowns Part e Fill in the implementation information that is associated with the location The implementation level indicates whether the project will be implemented at a national or regional level or both MY DESKTOP REPORTS RESOURCES CALENDAR M amp E DASHBOARD MESSAGES TOOLS Portefeuille gt Add Activity Step 1 gt Step 2 Add New Activity All fields marked with an are required Step 2 of 13 Location Sectors gt Identification Location Planning AMP TIP Choose the area covered by the project gt Location you enter gt Sectors the required gt Program fields you can ee quickly navigate Implementation Level Please select from below Select the appropriate Region Zone or Woreda as needed Implementation Location Please select from below gt Regional Funding TER to any step of the Location gt Issues Add Activity gt Related Documents Add Location y tio EE eae gt Related Organizations process by gt Contact Information clicking the Sector 2 B Choose sector Paris Indicators desired link on gt M amp E XE E 99 Primary Sector Level Links Activity step by gt IPA Contracting Logframe Save Secondary Sector step menu Componente 2 Choose the componente Componente Add Componente Progra
41. the process of creating a report Step 1 e Click Report Generator link from the dropdown in the Reports menu bar option Step 2 Step 1 of 4 Select Report Type Grouping and Description Select the type of report to be generated Donor Regional Component or Contribution Information Note Selecting Summary Report shows only subtotals and totals without showing individual activities My DESKTOF REPORTS RESOURCES CALENDAR E DASHEBOSXRD 1 Desktop gt Report Generator 1 Report Details Next wl Save As Report Description Donor Report Donor Funding Component Report Component Funding CO contribution Report Activity Contributions Totals Grouping Summary Report D Annual D Quarterly e Monthly AME 1 11 build 30 June 2006 Developed in partnership with OECD UNDP WE Cowernrnent of Ethiopia and DGF 56 AMP Version 1 11A UM 3 0 Step 2 of 4 Select Columns e Select the columns you wish to be displayed on the report and click the corresponding arrow or drag the option to the corresponding side The columns follow as much as possible the same classification than the 10 steps of adding creating an activity EN AID MANAGEMENT PLATFORM AMP TESTEQUIPE A STAGINGTEST ATL MY DESKTOP REPORTS RESOURCES CALENDAR DASHBOARD MESSAGES TOOLS HELP LOGOUT y Desktop gt Report NN 1 Report Details 2 Colu nns 3 Hierarchies 4
42. this point in time Delete a document from the document manager 88 AMP Version 1 11A UM 3 0 Description Document Date Document Description Download File Name Final Date for Contracting Final Date for Disbursements Financial Instrument Description of the Activity Date the Document was added or revised Description of the document Download a file from the Document Manager Name of the file Final date for project contracting Final date for disbursements related to the project Financial instrument that will be used for the project choices allowed are GBS SBS Basket or DPS on Budget Government Approval Procedures Additional procedures or approvals required Implementation Level Implementation Location Planned or Actual Amount Currency Planned Actual Lessons Learned Line Ministry Rank Ministry of Planning Rank Projection Projected Pipeline Level of implementation choose from dropdown selection National Regional Both Select the appropriate region zone or other selection as needed Status of the funding item Enter the amount in thousands Type of currency that will be used Date associated with the respective commitment disbursement or expenditure Enter lessons learned in the form of notes Priority rank for the Link of Ministry Priority rank for the Ministry of Planning Medium Term Expenditure Framework annual three year planning and budget formulation p
43. to the project at another time to enter the rest of the information When saving as a draft the only required field is Project Title When saving an activity the required fields are Project Title Status and Sector If these fields are not properly filled in you will receive an error when trying to Save the Activity 1 Add Activity Step 1 e Click Add Activity in the My Desktop menu dropdown Step 2 Step 1 of 10 Identification Planning This step allows you to plan for the development of the project Part e Fill out the project identification information required field ES AID ANAGEMENT PLATFORM AMP TEST EQUIPE A STAGING TEST A MY DESKTOP DASHBOARD Lod Add New Activity Step 1 of 13 Identification Plannin g gt Identification Identification ERN AMP Location E EE I CE dud To help you keep Edit Add Edit Objectively Verifiable Indicators Add Edit Assumption Add Verification t k f h Description Edit gt Regional Funding rac Edit Add Edit Objectively Verifiable Indicators Add Edit Assumption Add Edit Verification Components in the Results Edit Add Edit Objectively Verifiable Indicators Add Edit Assumption Add Edit Verification gt Related Lessons Learned Edit dd gt Related Organi activity a mng Project Impa ct Edit gt Contact Inform Activity Summary Edit gt F
44. we mean by the term role within an activity It is important to note that roles are based on a group and not on the individual user This is the key defining feature of role based permissions There are eleven possible roles in an activity project These are Role Definition of Role 4 Everyone Everyone Defined as public access not logged into AMP i e public view Guest Defined as a user that is logged in but is a workspace member that has no role By role this means they are not part of any other defined Permissions Role such as Beneficiary Agency or Sector Group etc This can be viewed as the general user logging in to AMP Owner This is the creator of the activity and by default has rights to all the fields unless otherwise specified Contracting Agency Regional Group Executing Agency Responsible Organization Funding Agency Group The user will inherit the rights of groups agencies based of the role of the user in an activity i e this means that a user can be owner of one activity but can be the Beneficiary agency of another activity Also these permissions may vary from one field to another in an activity The possible groups are So once a user logs into their workspace the role based permissions are effective only when the user clicks to edit or view and activity The user s eve of access is defined on a per field basis according to their ro e in the project 19 Levels of access are d
45. 0Documents Select Select Documents Click Add Documents from Repository Click Add Documents 42 A AMP Version 1 UM 3 0 MY DESKTOP ortefeuille gt REPORTS 5 CALENDAR M amp DASHBOARD MESSAGES TOOLS HELP ivity Step 1 gt St p 2 gt Step 3 gt Step4 gt Step 5 gt Steps Add New Activity Part 2 Part 3 Part 4 Part 5 Part 6 Part 7 Part 8 Part 9 Related Documents Add Documents rom Repository Web resources Add Web Resources Step 6 of 13 Related Documents and Links gt Identification gt Planning gt gt Sectors gt Program AMP Popup Windows Internet Explorer m 7 Regional Funding gt Components Select document gt Issues Title gt Related Documents gt Related Organizations Description gt Contact Information gt Paris Indicators gt M amp E Hotes gt Costing gt Level Links Document type Please select from below v gt IPA Contracting Preview Logframe Save Internet Enter title description comments date document type and language in pop up window that appears Click Browse Select document to add from your computer
46. 1 11A UM 3 0 RESOURCES The Resource Manager allows you to store documents and links that can be shared with your team or used privately if stored in the My Documents Section of the Document Manager A useful feature of this feature is that you can also add documents to AMP and mark them for public viewing This allows you to share key information with non registered users of the AMP system Note Only the Workspace Manager of a Management Workspace can share documents with the public Let s step through the key features of the Resource Manager Resource Manager Homepage RMH When accessing the main page of the Resource Manager you will have a selection area for My Resources Team Resources Public Resources and Team Member Resources My Resources allows you to store documents in AMP that are available for your viewing and use via the AMP Resource Management system 7eam Resources are documents that will be made available for viewing and revision by the team Public Resources are those available to the public from your workspace and 7eam Member Resources allows you to view the resources of Team Members 64 AMP Version 1 11A UM 3 0 y REPORTS RESOURCES CALENDAR E DASHBOARD TOOLS Add Resource Icon4 Reference a Clik here to download document lt Click here to add a new version of this document x Follow link to Click here to make this document public amp h
47. 4300 10700 7500 For e g Total Planned Disbursements of the Education Project grouped by the Agriculture grouped bye grouped under Est ty Details Region Value 6000 6000 50 100 70 100 4200 Regin 380 70 80 Donor Funding Planned Commitments 3000 2000 4000 5000 4000 5000 5000 5000 Planned Disbursements 6000 6000 3000 4000 Actual Disbursements 2000 2000 2000 3000 N 3 level hierarchy sector grouped by regions grouped by National Planning Objectives This report will group by sectors by regions and by the National Planning objective The percentage will at applied at all the three levels This is how totals per activity per sector per region and per NPO should be calculated Measure Formula Total Planned Commitments per activity per sector per region per NPO Total Actual Commitments per activity per sector per region per NPO Total Actual Disbursements per activity per sector per region per NPO Total Planned Disbursements per activity per sector per region per NPO Undisbursed Balance per activity per sector per region per NPO Total Commitments per activity per sector per region For Bolivia only per NPO Sum of all planned commitments for that activity in the funding organization page Sector Percentage 100 Region percentage 100 NPO Percentage 100 Sum of all Actual commitments for that activity in the funding organization page Sector Percentage
48. AMP Report Wizard Mozilla Firefox File Edit View History Bookmarks Yahoo Tools Help A v A L3 http tanzania staging ampdev net reportWizard do tabs false amp reset true ir 2 Most Visited F My Yahoo Windows Marketplace Yahoo Answers F Yahoo Downloads F Yahoo Mail Y v Search Web amp Yahoo News Games CU Travel J Finance M Answers Sports AID MANAGEMENT PLATFORM MOF Bilateral Section JETHRO BUTTNER MY DESKTOP REPORTS RESOURCES DASHBOARDS MESSAGES v LOGOUT Desktop gt Report Generator 1 Report Details 2 Columns Funding Grouping Report Description Donor Report Donor Funding Regional Report Regional Funding Component Report Component Funding Contribution Report Activity Contributions Totals Grouping F Summary Report annual Quarterly O monthly v Done 87297769556 Public Services Reform Programme Phase lt Clicking on icon will bring up the filter s popup box Details of the filter box discussed in a later section Advanced Search Keyword amp Calendar Financing amp Location Sectors amp Programs Donors amp Agencies Status amp Ministry Rank Keyword Search Calendar Fiscal Calendar Keywords Gregorian Calendar From To jee A
49. Click Add uploads document to the server Click checkbox if you wish to have the file shown on your personal homepage Related Links box on the Desktop Homepage To delete a document select the check box next to the document name and click the Remove Document button Click Add Web Resources to add a related hyperlink to a website In the pop up window that appears enter a title description comments date document type and language and URL Click Add The user may also choose to have the link shown on his her personal homepage by checking the box below the web resource URL To delete a link select the check box next to the name of the resource and Click the Remove Web Resources button Click Related Organizations to go to Step 8 of 10 Related Organizations 43 A AMP Version 1 UM 3 0 Step 8 of 10 Related Organizations This step allows you to enter information on the executing implementing beneficiary and contracting agencies related to the project Step 8 of 14 Related Organizations Responsible Organisation Add Organizations Executing Agency Add Organizations Implementing Agency 4dd Organizations Beneficiary Agency 4dd Organizations Contracting Agency 4dd Organizations Regional Group 4dd Organizations Sector Group 4dd Organizations To add a responsible organization executing agency implementing agency beneficiary agency contracting agency regio
50. GE 1 Click Forgot Password on Login Page Use AMP now jame emailaddress com 2 Enter your email address so that your password can be emailed to you You are signing in to om secure applications for official isiness You have been granted Submit applications and the information contained in them to facilitate your official business Your accounts and passwords are your responsibility Do not share them with anyone 3 Click Submit Change Password AID MANAGEMENT PLATFORM AMP 1 Click Change Password PUBLIC VIEW PUBLIC DOCUMENTS PUBLIC REPORTS LANGUAGE on Amp login page Use AMP now Enter your login email address Change Password You are signing in to one or more secure applications for official 3 Enter your old password Email business You have been garte y eg yourname emailaddress com ese applications and the information contained in Old Password them to facilitate your official business Your accounts and PaE E Ed EU PUE 4 Enter your new password New Password nat share them with anyone Confirm new Password 9 Enter your new password again to confirm A 6 Click Submit to approve password change DESKTOP HOMEPA 24 A AMP Version 1 UM 3 0 Once you have successfully logged in to the AMP software you will be directed to the main page of AMP known as the Desktop Homepage Let s examine the features and
51. ORMATION 69 2 VIEWING MONITORING AND EVALUATION nnn nnn 70 LINKING PROJECTS TO THE NATIONAL PLAN 73 MESSAGES aav e ra Dae add d vero ced E 74 EEA T 74 MESSAGE SYSTEMS PAGE aa trn CU e erc 74 APPROVALS TAB 2 12 23 0e i 75 Ut MEE 76 MESSAGES FORM NIE IS NR 76 MESSAGE a DA IDE ICD 76 MESSAGE FORM POPUP seer 77 a a 79 OVER VIEW ee 79 79 TION 79 Mec ene 80 V Add Member 3o dms fa 80 2 Edit Members Profile cccccecccceccccccccececc
52. Once the activity has been validated for the first time the workspace manager can view activity edits that have not yet been validated in the workspace where the activity was created Cannot view draft activities created in the child workspaces Can assign un assign reports to the team via the team workspace setup Can view all the fields in the activity channel overview irrespective of the users role in the activity Team Workspace Non Computed and Computed 1 Can create activities the option to create activities in computed workspace will be based on the option selected in the workspace manager section of the admin Has Super User permissions i e can edit any activity and view edit ALL fields of that activity turned on in the feature manager regardless of role in the activity 3 Has full rights to modify the workspaces setup in the workspace info module Can assign and un assign activities and reports in the workspace to team members Is responsible for validating new activities and edits to existing activities Can set a default tab for the workspace so that new members can view activities via the default desktop without the need of creating a tab to view the activity Management Workspace Cannot create public reports and documents Cannot edit or create activities Does not have access to the team workspace setup features Cannot view NEW activities that are created and not validated 16 activities until the activity h
53. Sector Education Education Project 200 1600 40 0 Water project 375 375 Jes SO Totals for Education 575 975 1025 800 Sector Agriculture P Education Project 200 600 f oof 20 Water project 1125 1125 1875 500 Totals for Agriculture 1325 1725 2275 1800 Totals for Literacy 1900 2700 3300 2600 NPO Health 115 AMP Version 1 11A UM 3 0 y Sector Education 1 Education Project 800 2400 1600 1200 Water project 250 375 625 1 soo Totals for Education 1050 275 2225 1700 Sector Agriculture Water project 250 fas tgs OO Totals for Agriculture 1050 355 345 2700 Totals Heatlh Totals for Technical 4000 9000 9000 7000 Component Infrastructure NPO Literacy Sector Education i Education Project 200 600 500 Water project Totals for Education 575 1100 1125 825 Sector Agriculture Education Project 200 600 500 Water project 1125 1500 O Totals for Agriculture 1325 2100 2375 2075 Totals for Literacy 1900 3200 3500 2900 NPO Health c Sector Education Water project 35 Z 50 amp 5 625 po Totals for Education 1175 1425 Sector Agriculture as ES Education Project Water project 1125 1500 1875 Totals for Agriculture 1925 2675 Totals for Heatlh 3100 4100 Totals for Infrastructure 5000 7000 Sum of all Planned Commitments for the activity assigned to the I
54. aces However the Same user can be a workspace manger and a workspace member of a different workspace Note In the workspace where the user is a workspace member the user will only have workspace member rights The user will only have Workspace manager rights in the workspace where the user is a workspace A Workspace Manager has the maximum amount of rights within a workspace 2 Workspace Member A workspace member is the other role for a logged in user of AMP that is not a workspace manager There can be more than one workspace member within a workspace Also a user can be a member of multiple workspaces A workspace member can be the workspace manager of a different team 3 Public user This user does not have a valid login to AMP and can only access documents reports and projects activities made public by the workspace manager of an AMP management workspace Information Note Only the workspace manager of a management workspace can make documents available for public view Take a look at the chart to get a good overview of the rights permissions available to a user based on their workspace role and the workspace type User Role Workspace Manager Management Workspace Can create public reports and desktop tabs Cannot create or edit activities Cannot view NEW activities that are not validated activities until the activity has been validated by the workspace manager of the workspace in which the activity was created
55. activities within the workspace Reports Default Start Year and End Year control the year range available within reports The Fiscal Calendar is the one used by default in the Calendar module and in the Information Note Only teams with workspace type of filters The Default Team Tab lets the Workspace Manager choose the initial tab Default Team Tab Click here for details Save Management can have child workspaces Every workspace can be added as child team to a management team To add child workspaces to the current one click on the Add button hild Add Add Child Workspace 1 Filter the workspace and team types 2 Click Go 3 Workspaces will be displayed Select the workspaces 4 Click Add Update Members This list shows all the workspace members with their names and user id s which are their email addresses 1 Add Member 90 A AMP Version 1 11A UM 3 0 DESKTOP REPORTS RESOURCES CALENDAR M amp E DASHBOARD TOOLS The Workspace Manager is displayed on the top of the list There can only be one 1 Workspace Manager per Team Workspace Setup Configuration Members Activities Reports Documents Management Audit Trial Workspace AMP Liser org Manager workspace This ensures Name that a correct activity Team Leader seers validation proc
56. as been validated the workspace manager of the workspace in which the activity was created or edited Once the activity has been validated for the first time the workspace members can view activity edits that have not yet been validated in the workspace where the activity was created The fields that the user can view in the activity depend on the activity level permissions and the user s role in the activity Team Workspace Computed and Non Computed 1 Can create and edit activities 2 Can view activities based on the role of the member in the activity Of course if the user is the creator of the activity he she can view all the fields by default unless otherwise specified in the role based permissions on the activity Cannot validate changes to activities Any change done by the team member to an activity has to be validated by the workspace manager of the workspace where the activity was created Does not have access to the team workspace setup features Can edit draft activities and un validated activities of other users within the same workspace based on the user role in the activity User does not belong to a workspace and does not have a valid login to access the AMP features Cannot create or edit activities Can view the activity preview via public desktop tab s based on the permission set for the user in the activity level permissions Can view public documents and reports So now that we have an understa
57. b you can only include five 5 columns You may have three 3 qualitative columns and 2 quantitative columns or measures If you try to add more columns when creating a tab you will receive an error message or the step will gray out the options to advance to the next step of creating a tab until you have modified your selections to fit the rules for adding a tab 2 AMP Version 1 11A UM 3 0 y In addition only five 5 tabs be selected to be shown on your desktop This tab in addition to the default tab which is created by the Workspace Manager are the tabs that will show when you log in to AMP For more information about how to use other tabs created see the Manage Tabs section Information Note To facilitate consistent information sharing a Workspace Manager can create one tab and make it available to each Workspace Member in the workspace However each Workspace Member can personalize their respective workspace Workspace Members can create their own Tabs up to 5 In addition Workspace Members can delete Tabs they create However Tabs added to the workspace by the Workspace Manager cannot be deleted by a Workspace Member unless the Workspace Member has been given the right to do so by the Workspace Manager When you view your tabs you will notice there are various filtering and sorting options available Filter Sorting Formatting and Changing Range of Tabs There are options to Change Sorting Change Filters
58. blic Documents Clicking the shortcut link Go to Login Page allows an authorized user to log into AMP The public user can change the AMP language by selecting another language from the language drop down list 1 Access Public View Step 1 e Click Public View AID MANAGEMENT PLATFORM AMP PUBLIC HEW ISER REGISTRATION LANGUAGE You have been logged out Registered User Log In ath amp org Bg Yournamemernailaddress cam password pe Sign In Forgot Password Change Password AMP is used to report and manage aid flows from donors This site is accessible to registered users only By attempting to log in you are confirming that you are registered and qualified to access one or more secure applicatons for official business Step 2 e View public PUBLIC VIEW PUBLIC DOCUMENTS PUBLIC REPORTS LANGUAGE Showing all Off Budget activities This selection of projects to be displayed is done at the Admin level 9 New Test Report Change Sorting Change Filters Change Range Change Format 1 H 77 Total Costs in the Global Settings feature of the All Activities 15 2501357825 1381823902 605 095 56 Admin menu The admin chooses to 112011371 Essential Services for Health Region EDUCATION 107 500 74 000 9 250 HEALTH enable or disable the public access 112011374 WTO Capacity Building Program Region A TRADE POLICY AND REGULATIONS 20 383 8 500 33
59. bs to team members Creates tabs Reports Views Edits Activities that meet computation criteria Views Activities created in workspace that do not meet computation criteria Creates Activities Permissions to view edit an activity for which the member is not the creator will follow the rules of role based permissions Creates tabs Reports manager Views Activities that are created in the child workspaces Cannot Create Activities Cannot Validate activities Assigns Activities Reports Tabs to team members Creates tabs Reports Can upload Team documents Can make reports tabs and documents public Views Activities that are created in the child workspaces Cannot Create Activities Can view team documents Cannot upload team documents but can uplaod documents in Documents Creates tabs Reports Child Team Non Computed Views Edit Activities that created in the workspace Creates Activities Validates activities and activity edits Has super user rights on all activities created in the workspace Assigns Activities Reports Tabs to team members Creates tabs Reports ACE Views Edits Activities that are created in the workspace Views Edit Activities assigned to the activity Creates Activities Permissions to view edit an activity for which the member is not the creator will follow the rules of role based permissions Creates tab
60. ccecucucecuueusueeeuuensaueegas 81 3 Delete Member ccccccecccccccceccceccccccceescucaccecsceascetsatenseueauecsuenuueeas 81 C PVT ISP elc tore LIE EI EE 81 REPORT UN CS RR ERROR THEE PT 82 RESOURCES ah Sn CAR CER SL 83 M amp E MONITORING amp 84 AUDIT nU IU aL id D CHUA ION Ron C D IEEE 85 SCUie 85 PUBLIC VIEW Li s yy tee eee 86 2 ACCESS PUBLIC REPORTS 22 2 aaa 87 ACCESS PUBLIC DOCUMENTS e dE UE 87 APPENDIX A GLOSSARY OF KEY TERMS 88 APPENDIX B ICON REFERENCE 92 APPENDIX DONOR REPORTS eere 93 APPENDIX D REGIONAL REPORTS 102 APPENDIX E COMPONENT REPORTS 110 ABOUT THIS MANUAL This user manual is intended to serve as a tool for understanding how to Operate and understand some of the basic conc
61. creating useful reports AMP can also store documents and links relevant to a particular team s operations Also utilize the power of the Calendar to set appointments and reminders for upcoming events and tasks Quickly send messages to fellow team members using the messaging system in AMP For graphical views of the status of activities and or projects and their relevance to various national goals and earmarks you can view an overview via the Dashboards Section AMP is designed in a way that allows teams to view and manage information quickly and even make documentation available to public for viewing and tracking where the management team decides to do so 12 Understanding AMP Permissions A key to using the AMP software is understanding the role of permissions within the software Permissions are a key feature of AMP and define the limitations you have within the software based on your assigned role In addition understanding permissions will help you to realize the limitations that will impact your usage of the software depending on your workspace role The first step to understanding permissions is getting a clear understanding of the three tiers of user s rights within AMP These three tiers are 1 User Role 2 Workspace Type 3 Role Based Permission From a high level view the way these work together is as follows 1 user must belong to a workspace to gain access to AMP features 2 Within the workspace a user mu
62. curement system Is this project managed using the national procurement procedures Yes 6 Number of parallel PIUs Does the project use a parallel Project Implementation Unit PIU Yes 1 2 Screenshot 2 6 Indicators Dashboard This tab displays graphs representing the performance and risk of the activity based on selected indicators You can choose to see the performance graph without taking into consideration the base values by clicking the Without Baseline button Clicking the Printer Friendly Version buttons will display the graphs in a new window that is ready to print 52 A AMP Version 1 UM 3 0 Porttolio gt Activity gt Details Essential Services for Health Financial Progress Physical Progress Regional Funding Jashboarc Contracting Activity Performance Activity Risk Overall Risk Medium Medium Very Low High Printer Friendly Actual Target Printer Friendly Without Baseline Screenshot 2 7 Dashboard Costing This tab displays the costing information for the project and clearly outlines the contribution gaps that exist MY DESKTOP REPORTS RESOURCES CALENDAR E DASHBOARD MESSAGES TOOLS LOGOUT EDUCATION SECTOR DEVELOPMENT PROGRAMME View Description View Objectives View Purpose View Res Channel Overview Financial Progress Physical Progress Regional Funding Paris Indicators Dashboard Costing Contract
63. d will show the data for those indicators Different levels of National Plan List of projects that associated with that particular level of the National Plan Click project name for project details bx tz From Year Year Funding Propio Project To change the dates of the data in the dashboard select Change Options A pop up box will appear enabling you to select the following e The indicators you wish to be displayed in the dashboard e The time span years you would like to be displayed up to five years 71 AMP Version 1 11A UM 3 0 y Czech Development Cooperation Programme 23 m mach educator 1 Dagi Indirsior d k The 1 This im ctobebhy the inngari indicasmr Hha yms will arer n appliraen au ja Crech Hiakh 1 70N Pest A fe Change Options Windras iniennei Laplorer 58h E t amples do am dos 1 cel dom con Don car tee Troc al eem LER cet Je s indicators Any amd allj cash jedini Lote dash jadin 3 a P The j M ae Thia peohebly the longa thet poe aili eee aem ihia applrm sn ma Ds i ae cam aca sees 2 IF c p dg t 4
64. derstanding how the administrative portion of AMP backend ties in with the various user interfaces and functions 10 Welcome to AMP The Aid Management Platform AMP is a Web based application that enables better management and coordination of development assistance Designed for use by governments and their development partners AMP streamlines the processes for planning tracking and reporting on aid flows including sector budget support project support and other aid modalities AMP helps manage development resources according to national priorities and measure impact in line with the MDGs and was specifically designed to support progress toward Paris Declaration objectives AMP also promotes the International Development Markup Language IDML initiative which is advancing the use of open standards globally AMP comprises eight main features which can be customized to meet the specific aid management needs of each partner country Aid Information Management Resource Management Customized Reporting Planning Calendar Monitoring and Evaluation Project Costing Messaging National Planning Dashboards AMP puts all the pieces together e Pulls data from multiple sources so that project managers have all the information they need in easily accessible workspace e Consultative implementation process brings stakeholders together data producers and data users to brainstorm on how to collaborate more eff
65. ding Report with 1 hierarchy As the funding in regional reports is split by the regions it is always a good practice to create a hierarchy report with region The activities that do not have a region allocated will fall under unallocated section in a regional report with region hierarchy These activities will not display amounts as there is no regional funding entered for these activities This is because some activities may not have regional funding data entered Let s look at an example of a regional report with Region as a hierarchy In the case of regional reports the funding amounts are not split by region percentage This is a common misconception When creating an activity and assigning regional funding the user must select a region and assign funding to that region The regions are selected on the location step of the activity form When creating regional reports if one selects region as a hierarchy one can see the exact funding by region With no region as a hierarchy it is difficult to analyze how much of the funding is dedicated to each region Also when selecting region as a hierarchy it is best to select region as the top most hierarchy to get a complete picture of the funding by region 1 level hierarchy region as a hierarchy The report will split the funding based on the amounts entered under regional funding Here are the formulas for the regional funding amounts per region in the regional funding page per region
66. disators button This is used for activity project specific indicators as global indicators are already assigned to all activities Audit Trail The Audit Trail allows a Workspace Manager to monitor the add edit and delete activities of each member of the workspace Configuration Members Activities Reports Resources Audit Trial xtest Reports Atl 04 01 2008 Atl Atl D4 02 2008 Update dan toa test Foe ports ENS At Atl 04 04 2008 Atl Atl 04 04 2008 Add dan taa test Reparts 47047 2008 Atl Atl 0470472008 Update 48 Atl Atl 04 04 2008 Atl Atl 04 04 2008 Add 57130581006276 Fuctiwity db Atl o4fo4 2008 Atl Atl 04 04 2008 Add LANGUAGE The Language link brings up a sub menu containing the various language versions of AMP available for your use TO change the language simply click on the language of your choice and the software will then be available in that language Information Note Data that you have directly inputted will not be converted to the language chosen You must enter data in the language you desire to enter it in 85 A AMP Version 1 11A UM 3 0 PUBLIC VIEW Overview When opening the AMP homepage there is the possibility of using it as a public user by accessing the Public Portfolio In this case there is no need for a username and password Three modules are available to the public 1 Aid Information Module 2 Reports 3 Pu
67. e project overall cost during the planning phase REPORTS RESOURCES CALENDAR 4 E DASHBOARD MESSAGES Portefeuille gt Add Act vity Step 1 gt Step2 gt Step3 Add New Activity Add Fundings Sectors Funding Organizations Step 3 of 13 Funding Enter Amount gt Identification Proposed Project Cost Planning 2 Choose currency gt Location Enter planned commitment date Prograr 4 Click Save gt Rerzunal Funding Add Organizations Components gt Issue gt Related Dozuments gt Retated Organizations Contact Information gt Paris Indicators Commitments 7 M amp E gt Level Links Planned IPA Contracting Preview Logframe 0 Qu internet Preview Save 36 A AMP Version 1 11A UM 3 0 Part 2 Funding Organizations e Click Add Organization to select a Funding Organization o To add an Organization see Step 1 of 10 Identification Planning Part 2 To delete an organization select the Organization from the list of funding organizations and click the Remove Organization button Part 3 For each organization added enter funding information Click Add Funding click the button that corresponds with the Organization to which you wish to add funding information Information Note An activity cannot be saved if a funding organization is entered without corresponding funding information At a minimum Commitments are required
68. e the user an accurate view of how the funding amounts are split up by the sectors programs etc A basic Regional Report will show the total regional funding for all the regions per activity For hierarchy reports the calculations differ from donor reports 70 see more detailed examples of Regional Reports and how the hierarchies differ from Donor Reports see Appendix D Regional Reports 55 A AMP Version 1 11A UM 3 0 Component Reports Component reports display and aggregate the component funding amounts for activities The component funding is entered for the activity on the component step When entering component funding the user must select a component and enter the funding for that component Component reports calculate hierarchy percentages in a similar manner as the regional reports Since the funding is split up by the components it is always a best practice when creating these kinds of reports to use component in the hierarchy This will give the user an accurate view of how the funding amounts are split up by the sectors programs etc For simple reports the report will show the total component funding for all the components per activity For hierarchy reports the calculations differ from donor reports For detailed examples of Component reports and their calculations see Appedix E Component Reports How to Create a Report Now that we understand the type of reports AMP can create and their purpose let us now step through
69. ectively Technical requirements flow from identification of procedural bottlenecks rather than technology driving the process Partnership based approach focuses capacity building sustainability and government ownership 11 How AMP Works AMP is designed to alleviate the need for paper based activity and project management Once the proper data is entered AMP can serve as a powerful reporting tool along with an efficient way to track links and documents associated with each activity and or project Included in this functionality is the ability to identify quickly how activities and or projects are measuring up to desired goals and projections The AMP Process follows the following workflow 1 Enter Projects Activities into the Activity Module in AMP 2 Update the Module as needed when more information becomes available for the project activity This includes adding relevant documents and or links related to the activity 3 Create useful reports based on the projects and or activities you have entered into AMP Using report tools such as filter and date range you can quickly get a managerial or work level overview of the activities and or projects you have stored in AMP For example you can quickly filter all projects by a particular sector and use the date range to see amounts committed to those projects across a year range Export the report to excel for further manipulation and or calculations In addition to
70. efined below Field is invisible in Edit Activity Form AND in Channel Overview Preview Printer Friendly Field is invisible in Edit Activity Form and is visible in the Channel Overview Read Only access Field can be viewed and edited The permissions for each role are set in the Feature Manager by the Administrator in the Admin Portal of AMP The Feature Manager tree lists all fields in AMP For more information on the Feature Manager and the Admin Portal of AMP see the Administrator s Manual for AMP Each field has an option for setting permissions The Permissions setting popup can be seen below AMP AMP Assign Field lt http czech ampdev net aim assignFieldPermissi Edit Field Permissions Field Name Primary Sector Name Read Edit lImplementing Agency Responsible Agency Regional Group S s d d d d d d Group Save Cancel Internet From a user perspective it is important to remember that permissions are set on a per field basis 20 Overview of AMP Workspace Types and User Types Child Team Computed Views Edit Activities that meet computation criteria Views Activities created in workspace that do not meet computation criteria Creates Activities Validates activities and activity edits Has super user rights on the activities that are present in the workspace Assigns Activities Reports Ta
71. epts of the AMP system Included are definitions examples and step by step directions that will assist you in using the software AMP is customizable software with the capability of catering to the specific needs of its users Therefore some of the terminology used in this user manual may not apply to your specific setup However this manual s goal is to show you the full capability of the AMP system Typographical Conventions Buttons are noted in blue and underlined i e Preview Hyperlinks are noted in blue i e Preview When using this manual you will find various tools to assist you These tools are e AMP Tips AMP Tips are written in green and will highlight useful tools that will enhance your use of the AMP system e Information Notes Information Notes are useful notes that add to the explanation of various AMP features and often include requirements of the software Normally information notes enhance your understanding of various AMP operations differ from AMP Tips which focus on the use of AMP tools e Definitions Definitions are noted in red and will define various terms that are used in AMP especially when such fields are not defined in the general layout of the user manual Who Should Use This Manual AMP Users This manual will assist users of the AMP system to understand the functionality available to them and also the various features of AMP AMP Admin The AMP Administrator will find this manual useful for un
72. ere to unpublish this document Ej Click here to delete this document Size Document ase Title Type Resource Name Date Description Actions MB Type A raana zi AMP Overview 4MP_Overview doc 5 14 2008 1 155 Wnagel screenshot JIPG 4 21 2008 0 152 mL cm amp AID A http aida developmen 4 21 2008 E 3 i DBMarket lt gt http www dgqmarket com 4 21 2008 S Project Factsheet 4 30 2008 0 116 Information gt k PDF pdf Document Facts Excel xlsx 5 1 2008 0 007 amp Rural Productivity Rural Productivity Project gt k 5 14 2008 0 022 Project Document Document doc dnd E Telecommunications Project s ars ro z Technical Assistance 5 14 2008 0 022 Information lt Assistance Project Project doc Document Document Primary Health Care Facility Project Docu Primary Health Care J Facility Project 5 15 2008 0 022 Document doc El ent test Test document doc 7 7 2008 0 022 El gt AMP 1 11 build 30 June 2008 Developed in partnership with OECD UNDP WB Government of Ethiopia and 1 Add Document 1 Enter document information required field 2 Browse to find document or enter file path 3 Click Submit Add new content Doourver
73. es activit click on ational or a y d 1120113741 Reconstructbn Ivity S Forest Protection and Reforestation Project Development Global Envirenmen IN the list 871303711 Environmental Conservation Plan To remove an activity from the workspace check the checkbox front of the activity s name F 112011371 Essential Services for Health Belgium 1120113769 Growth and Compe eness Project 1120113746 Initiative to End Hunger United Statds Internation aff 3T ts 1120113744 Maternal and Infant Nutrition and Health Reconstruction and Development Sweden and click on the Remove selected activities button The activity won t be deleted but only removed from the workspace Canada International Fi 1120113724 National Voter Registration ape Development Association O 1120113729 Nutritional Survey United States d 1120113728 Polio Vaccination Program Belgium International Bank for 1120113737 Rural Productivity Project Reconstruction and Development International Development Association 1120113770 Tax Administration Project 1120113768 Telecommunications Technical Assistance Project Germany International Development Fi 1120113739 Water Sector Support Project Association Japan Netherlands African Development Bank O 112011374 WTO Capacity Building Program Australia Belgium Re
74. ess is in Add Member Remove Selected Members Step 1 Click Add Member Step 2 e Enter the user Id email address entered at the user s creation the role and set the permissions Each role has default permissions already set o Workspace Manager Read Add Update and Delete o Workspace Member Read 2 Edit Members Profile Step 1 e Click member s name all information will be displayed Step 2 You can change member s 1 Role Workspace Manager Workspace Member 2 Permissions Read Add Update Delete 3 Delete Member Check the checkbox corresponding to the member and click Remove selected members Activity List This list allows the Workspace Manager to manage all activities appearing in the workspace The activities are listed with their IDs names and Donor agencies The number of records appearing in one page is set in the Customized Team Settings tab The default is ten 10 The following records can be accessed by clicking on the page number links located at the bottom of the screen 61 A AMP Version 1 11A UM 3 0 DESKTOP REPORTS RESOURCES CALENDAR M amp E DASHBOARD TOOLS Team Workspace Setup Members Reports Documents Management Audit Trial Configuration Member Donor Unassigned Activities F 1120113727 Construction of Primary Health Care Unit Italy International To vie a beveloeme summary of an Italy United Stat
75. ete Selected To view the resource s details click its name It displays its name title description type and file name or URL on a new page Edit and Remove buttons are available To edit the resource view it and click Edit You can update the title description and url file name by uploading a new file that will replace the old one delete the resource view it and click on the Remove button M amp E Monitoring amp Evaluation This page allows the Workspace Manager to manage M amp E indicators by activity The page lists all the activities that have M amp E indicators attached even if no value has been entered for the indicators in this activity If global indicators have been created then all activities are displayed because global indicators are available to all activities AID MANAGEMENT PLATFORM AMP iu ADD MOULE REPORTI ir Team Workspace Setup SR me eM esses est om a eB tet Adn v INEREJ HMENG DOS gt the sifera acd pt Agh y amp M NSEP HEIVS zd acd Foriocstrudiiur hs Trenari gi ege iania x da k cssrupcbas heupag uri anda TELA ET of Taura iaianda f 55 gt Loca pl Early
76. ethiopia ampdev net aim searchIndicators do clear true amp BddInd true Ec Related Documents Related Organizations Contact Information Select Sector Enter a keyword Paris Indicators Pick the List gt M amp E Costing Level Links of people with internet access 2nd access to healthcare Crime rate Czech Indicator 1 Czech Indicator 2 Czech Indicator 3 IPA Contracting 3 Create a New Indicator Indicator Description Indicator Indicator Ascending Sectors Creation Pate Part 1 A AMP Vision 1 11A UM 3 0 Click Add Indicator button whek there is no indicator already present for the activity Part 2 Monitoring and Evaluation FDI 5 DP 4 frame Category v Base Value 2 gt Funding Select the indicator s you would like to add to this activity and press the Add button or Create a new indicator by clicking the Add New Indicator entering the relevant information and clicking the Add button Click the icon in front of an indicator s name to enter a value for that indicator Step 9 of 10 Monitoring and Evaluation gt gt Planning gt Location Indicators gt Sectors gt Program gt Components gt Issues gt Related Documents Target Value 14 c Date 05 14 2009
77. ext page 92 A AMP Version 1 11A UM 3 0 Appendix Donor Reports Sample Donor Reports and the formulas for measure calculations Simple report No Hierarchy When creating a report with no hierarchy the user can select any of the columns that have been turned on in the Feature Manager for that AMP There are no limits on the number of columns in a report However the user must be aware that selecting too many columns results is often a very long report making it difficult to read and analyze data As this is a regular report with no grouping hierarchy of any kind the measures will be calculated as follows Measure Formula Total Planned Commitments per activity Sum of all the planned commitments in the funding org page for an activity Total Planned Disbursements per activity Sum of all planned disbursements in the donor funding section for an activity Total Actual Commitments per activity Sum of all Actual Commitments in the donor funding section for an activity section for an activity Disbursements per activity Total Commitments For Bolivia only Total Actual Commitments Total Planned Commitments This is how the report will appear in AMP Project Region Sector Funding Title Actual Planned Actual Planned Undisbursebed disbursements Disbursements Commitments Commitments Balance 93 AMP Version 1 UM 3 0 y Report Totals 9000 19000 19000 14000 10000 Education Est Education 4000 Projec
78. features of a Donor Report e There can be a maximum of three report hierarchy levels that can be selected for a report e t is not required that the donor type or donor group be a required column in the report e This type of report is best used in hierarchies as they are most flexible of the hierarchy reports in AMP There are no restrictions on the combination of the hierarchies that can be selected e The measures that can be chosen for all reports are Planned Commitments Actual Commitments Planned Disbursements Actual Disbursements Undisbursed Balance and Total Forasimple report with no hierarchies the report displays totals for all the activities e For hierarchy reports there are subtotals per hierarchy and a grand total for all activities under all hierarchies See Appendix C Donor Reports for a detailed example of the calculations created by a Donor Report Regional Report Regional reports display and aggregate the regional funding amounts for activities The regional funding is entered for the activity on the regional funding step When entering regional funding the user must select a region and enter the funding for that region The regions are selected on the location step of the activity form Regional reports calculate hierarchy percentages in a different manner Since the funding is split up by the region it is always a best practice when creating these kind of reports to use region in the hierarchy This will giv
79. fo there are two ways designed to allow a user to manage the creation of more tabs and the order of the tabs on the desktop homepage If you create more tabs than those allowed for viewing on your desktop an additional tab named More Tabs appears on your desktop Clicking this tab will show you a dropdown that allows you to view the additionally created tabs To do this an additional tab is created and constantly refreshed with whatever tab you choose from the dropdown If you decide that you would like to modify the tabs available for viewing on the desktop and or to see what tabs you have created along with their criteria you can click the Tab Manager option located on the My Desktop dropdown When you click on the Tab Manager you are shown a table that lists all tabs available for your use along with the Type of tab hierarchies selected and the columns and measures that are in the tab From this manager you can either edit the layout of the tab or delete it In addition you can reorder the tabs available on the desktop and choose different tabs to be available on your desktop Click the Manage Active Tabs link and you get a popup that allows you to do this Activities in different stages of approval appear in different colors in the tabs Blue text Validated activities Green Text New Unvalidated These are activities that have never been validated by a workspace manager Green Text Existing Unvalidated These are actvities
80. h a filter by clicking the Save Reports amp Filter To change the range of years that appears in the report click on the Change Range link To change the format of the amounts number format in the report click on the Change Format Link To freeze the report column headings i e to keep the Report Heading static and scroll through the report body click on the Freeze Column Headings icon The user may revert back at any time by clicking the Unfreeze Report Headings link that appears once the user click the freeze report headings link 60 A AMP Version 1 11A UM 3 0 Once you open a report report can also be viewed and saved in PDF XLS or CSV by clicking the Export to PDF Export to XLS or Export to CSV links respectively on the top left of the page A printer friendly version of the report is also available The Report Totals are the grand totals of all the amounts in a report Hierarchy report will contain sub totals per hierarchy This is discussed in detail below with report types and report calculations By default all existing filters are already turned on and all projects appear in a report Filters allow you to select the types of projects you want to see Advanced Search Keyword amp Calendar Financing amp Location Sectors amp Programs Donors amp Agencies Status amp Ministry Rank Keyword Search Calendar Fiscal Calendar Keywords Gregorian Calendar From To 87 Activi
81. hat would like to reference a particular activity The drop down would be auto completed giving the closest matches based on 76 A AMP Version 1 11A UM 3 0 the Typed AMP id The user can tag message activity Which means in the view message popup the AMP ID would be a link that can direct the user to the activity Message Form Popup priority medium From Atl Atlzatl amp org gt To Atl Atlzatl amp org gt Date 07 10 2008 Close This popup box will appear when a user clicks on a message or an alert e Clicking on the related Activity will redirect the user to the Channel Overview page of the activity TT A AMP Version 1 UM 3 0 79 AMP Version 1 UM 3 0 TOOLS A useful management tool available in AMP is the Team Workspace This tool allows Workspace Managers to manage the information and look and feel of the workspace their team operates in while using AMP Accessing the Team Workspace is done from tools dropdown in the AMP main header menu Workspace Info The Team Workspace is broken into various management sections These are e Configuration e Reports e Members e Document Management e Activities e Audit Trail Configuration Only the Workspace Manager can customize the workspace The Configuration module allows for several customization options with the Team Workspace DESKTOP REPORTS RESOURCES CALENDAR M amp
82. ick the field appearing as a link project ID or name depending on the fields selected when creating the tabs in the projects list allows you to view project details The project is displayed in view mode with its details split among several tabs These tabs are o Overview Financial Progress Physical Progress Documents O O O Regional Funding 48 A AMP Version 1 11A UM 3 0 Paris Indicators o Dashboard o Costing Step 2 There are various views allowed Choose the view that you need and modify the project if desired Let s provide an overview of your view and edit options Overview This tab gives a general overview of the activity including Project IDs status sector location program donor and government contact information related organizations key activity dates assistance type financing instruments and activity creation details Click Preview to get a preview of the information available for the activity or click Edit to make changes to the information You also have the option to preview the Logframe or view the Project Fiche e Essential Services f r Health Financial Progress Physical Progress Regional Funding Dashboard Contracting Description Objectives AMP TIP When you click the Preview button a summary of all the information entered Total Commitments Actual 315 000 180 AMP ID Related Organizations ee Ane from Steps 1 through 10 wil
83. ing Costing gt Overvie Preview Logframe Project Fiche Costing Name esd Total Cost Total Contribution AMP 1 11 build 30 June 2008 Developed in partnership with OECD UNDP WB Government of Ethiopia and DGF 55 A AMP Version 1 11A UM 3 0 REPORTING Overview The Reporting Module is designed to allow you to create and manage reports In addition to having the ability to view various types of reports one also has the ability to create customized reports that organize your data in the way you would like it presented EM AID MANAGEMENT PLATFORM AMP TEST EQUIPE A STAGING TEST ATLATL MY DESKTOP 5 RESOURCES CALENDAR amp DASHBOARD MESSAGES TOOLS HELP LOGOUT projects All Levels Executing Agency New Test Report Actual Disbursemen s Patricia Donor report test Change Sorting Change Filters Change Range Change Format Show current Amounts in thousands 0 1121314 Project Titl roject Actual Commitments donor report 126 795 887 734 10 821 973 128 673 65 78 92 Tab report 4 157 40 062508 summary donor report Tab report 3 126 477 333 345 68 827 918 057 973 29 88 220 00 062508 contribution 218 346 670 00 48 852 300 00 report 8 547 44 104 218 93 1 545 40 771 60 More Reports 93 66 6 99 Group 14 35 645 870 44
84. ional Plan click Add program 73 AMP Version 1 11A UM 3 0 y MESSAGES Overview The Messaging Module is designed to allow you send private messages to other AMP users and to be informed of Alerts and Warnings Below are the definitions for various alerts and messages o An Alert System generated message i e Activity is approaching final disbursement date Message created by user and set as an Alert i e Activity needs to be updated Message sent by another user team leader set as an alert i e please create the activity ASAP o Message with a sender and a recipient A short message between users in a single workspace or multiple workspaces for communication purposes i e Please approve the changes to my activity o A Calendar Event This will be based off the user s Calendar i e Trip to Burundi for needs assessment o An approval Team member will receive messages on approvals for the activities created by them i e Team leader 1 Activity has been approved Team leader will receive messages on pending approvals i e Activity is pending approval The My Messages box will display the number of new messages in each category new messages of all types lMew Messages Alerts Click to go to Messaging module page Mew Approvals Mew Calendar Events Clicking on the individual links will take the user to the required tab on the message module page More
85. iryo Pi ag dia cf dd Lo Eg mi Bm TT 4 2 ndm cd a Fan m ud ih 33 774 To view all of the data points in the dashboard select View Table e view the data points and the dashboard on the same screen select View export to Excel or print the dashboard select Export to Excel or Print MY DESKTOP REPORTS RESOURCES CALENDAR V MESSAGES LOGOUT National Planning DashbWard _ ever see in this application Change Options Viewtable View All amounts are in thousands 000 o Planned Actual Commitments Commitments m2007 m2008 2009 Family Planning Reproductive sE healths1234adsfasdf indicators 2007 2008 2009 0 77 Indicator Name Actual Target Base Actual Target Base Actual Target Base 10 0 1 10 0 Czech Indicator 2 4 0 2 0 The Indicator J 4 0 2 0 4 0 This is probably the Czech Indicator 1 3 0 4 0 3 0 MP 1 11 build 30 June 2008 Developed in partnership vith OECD UNDP WB Government of Ethiopia and DGF gt AN 72 A AMP Version 1 11A UM 3 0 Linking projects to the National Plan For the National Planning Dashboard to be used effectively it is important to be able to identify which projects planned ongoing completed etc contribute to the objects of a level of the National Plan This is done in the project edit mode Step 3 To link a project toa level of the Nat
86. is Indicators process the Con ing Arrangemen Edit zd E S Conditiona lity an d Edit gt Costing current project Sequencing gt Level Links nked Activitie Edit IPA Contractin step 1S Conditionalities Edit i rewiew Project Managernent Edit highlighted on the menu bar to Accession Instrurnent Please select from below Governrnent Agreernent icc Please select from below the right of the ee page and at the a vesO noO top of the Add Joint Criteria Yes no New Activity L Add Organizatio form Part 2 RENE To add Organizations that are a part of the project click the Add Organizations button 32 A AMP Version 1 11A UM 3 0 1 Choose an Organization type for our search choose ALL to list each type Search Organizations Select Organization type al i Enter Keys 2 Enter a keyword for your search ee eer E leave blank if no keyword 3 Choose the number of search results you want to see per page List of Organizations 4 Click Search to query database and return results 5 Click checkbox beside Organization and then click Add to add Organization Part 3 e Once the Organization is added enter the Project s ID given by that organization in the corresponding textbox that appears beside the Organization s name Part 4 Fill the Planning information for the project required field
87. jective and Purpose All Apply Filters to the Report Reset and Start Over Filtering by Activity Status allows you to narrow your Activities down to those with a specified status in AMP i e Only Non Validated Activities The values of the activities are denoted by their color The Change Range option allows you to select the year range for the information that will appear on your desktop tabs Please select range Range Start Year Range End Year Apply Ranges Reset The Change Format option lets you modify the various ways the information appears on your desktop Please select format Decimal Separator Maximun Fraction Digits 2 hil Use Grouping Separator Grouping Separator hil Group Size 3 Example 123 4565 789 92 Apply Format Reset Adding Tabs to Your Desktop Homepage To add a Tab to your Desktop Homepage click on the Add Tab link located under the My Desktop menu option Item 1 2 Once you click this link you will be directed to AMP s desktop tab generator 29 A AMP Version 1 11A UM 3 0 Information Note Tabs are necessary to view any Activities you add to AMP Therefore be sure to create at least one Tab for Activity viewing More Tabs can be added edited or deleted as you specify the exact criteria for Activity viewing Tab Management Due to the limitation that only allows a total of six tabs to appear on the Desktop Homepage see TABS for more in
88. l Funding 104 AMP Version 1 11A UM 3 0 y 2 level hierarchy region and sector as hierarchy As the sector is not tied to a particular region the regional amounts will be split by sector for every region Measure Formula Total Planned Commitments per activity per sector per region Total Actual Commitments per activity per sector per region Total Actual Disbursements per activity per sector per region Total Planned Disbursements per activity per sector per region Undisbursed Balance per activity per sector per region Sum of all planned commitments for that activity in the regional funding page per region sector percentage 100 Sum of all Actual commitments for that activity in the regional funding page per region sector percentage 100 Sum of all Actual disbursements for that activity in the regional funding page per region sector percentage 100 Sum of all Planned Disbursements for that activity in the regional funding page per region sector percentage 100 Total Actual Commitments per activity per region Total Actual Disbursements per activity per region sector percentage 100 Given below is an example of how the report will break down the amounts per sector for every region for that activity Given below are examples of two activities and a Sample of how the report will break down the amounts per sector per region for these activities activity Project Title Funding
89. l be displayed Organizations and Project IDs United States one page If the information 15 5 EEEO Italy previewed during the steps of editing an was completed on the proposed completion date without P activity click the Back button to go Padi Ministre of Health back to the edit mode and make any rimary Sector DAC CRS Sector Scheme gapka changes or click the Save Activity gt HEALTH Ministry of Health button to save the activity s details Click the Print link on the top right of the page to print the activity information Basic health gt Health education 50 0936 1 DAC CRS Sector Scheme gt HEALTH Implementing Agency Ministry of Health SE Basic health Beneficiary Agency gt Health personnel development 50 095 Contracting Agency Key Activity Dates When clicking the Edit button all Implementation Level REGIONAL Proposed Approval Date 03 01 2002 Implementation Location Region Actual Approval Date 03 01 2002 information from steps 1 through 10 will Ragion Zone District Percent Original Start Date 12 10 2002 e Region B 100 96 Actual Start Date 12 10 2002 be available fot editing Final Date for Contracting 03 07 2006 National Plan Objective National Development Plan Health 100 Final Date for Disbursments 02 13 2006 Current Completio
90. lds marked with an are required Please use a valid e mail adge First Name A LastName E mail Address Repeat Email Address Password business You have the right to access o enm 5 Once the registration form is official busing4s Your accounts and passwords your responsibility SUbmitted contact your o not s re enm anyone Administrator who will then assign you to a team Repeat Password Country of Residence Czech Republic Mailing Address 6 Once you have been assigned a team you may login to AMP as a registered user Organization Type Select a type Organization Group Select a group Organization Name Select an orgay fation Your language settings Amharic Logging In AID MANAGEMENT PLATFORM AMP PUBLIC VIEW NEW USER REGISTRATION LANGUAGE 1 Enter email address and password you used to register used to report and manage aid flows from donors This site is accessible to registered users only Registered User Log In e g yourname emailaddress com Password 2 Click Sign In to login to AMP and qualified to access one or more secure applications for official Forgot Password Change Password business Password Management Forgot Password AID MANAGEMENT PLATFORM AMP PUBLIC VIEW PUBLIC DOCUMENTS PUBLIC REPORTS ANGUA
91. located Click Add next to corresponding funding option 3 Fill in the corresponding funding information Le Planned Actual Amount Currency etc 4 Click Save Commitments Total Actual Allocation 00 EUR Planned Actual Amount Currency Date Disbursement Total actual to date 00 EUR Add Planned Actual Amount Currency Date euro E Let J Expenditure Total actual to date 00 EUR Add Planned Actual Amount Currency ocated next to the corresponding entry Part 2 e View saved information Step 3 of 12 Regional Funding Click Edit this Regional Funding funding to change corresponding Donor Commitments Total Actual Allocation 236 32 EUR Donor Disbursements Total actual to date 182 08 EUR funding information Expenditures Total actual to date 111 43 EUR Regional Grand Total Actual Disbursements 130 0 EUR AMHARA Edit this funding To delete a funding Donor Commitments Total Actual Allocation 236 32 EUR 1 Click checkb corresponding Actual Planned Total Amount Currency Date to funding Actual 200 00 USD 10 03 2006 information Donor Disbursements Total actual to date 182 08 EUR nd Click Remove Actual Planned Total Amount Currency Date Fundings Actual 130 00 USD 10 05 2006 Expenditures Total actual to date 111 43 EUR Actual Planned Total Amount Currency Date Actual 40
92. m Select the program from the list National Planning Objectives Default Program National Program Add Programs Part 2 location s as needed Click Add Location 34 A AMP Version 1 UM 3 0 Select Location Country Czech Republic 1 Select your location The level of locations Region Select Region v displayed depends on ss Select Un vi the Implementation Location field If the implementation level is District set to Country there will not be any location to select as the country is Add Clear Close already set 2 Click Add to add location Select District Part 3 e Click Add Sectors required field Information Note A project can have sectors from more than one sector scheme Furthermore a project can have more than one sector from each scheme If you can choose both a Primary and Secondary Sector Scheme you must choose at least one sector from each Each sector has a percentage indicating its weight in the project The sum of all sectors within each scheme must equal 100 If they do not equal 100 you will receive an error message from AMP 1 Select Sector Select Sectors Select Sub Sector Level 1 Select Sub Sector Level 2 Click Add Sector scheme Sector OR Enter a Keyword Select Number or results per page Click Search Place check next to Search Sectors Enter a key
93. messages The Add Message button will enable the user to create new messages tasks alerts etc Message Systems Page 74 A AMP Version 1 11A UM 3 0 Message Module FWD FWD FWD lets see if the long message is fix E m FWD FWD lets see if the long message is fixed e m see if the long message is fixed Eg i testing long message 4 iq PFW FWD FWD test e l toooocooedfkdfgkiadfgkidakidkaidkaikdaidkfaidkaidf 4 FWD Actvitiy atmi from test equipe is pending 4 il Inbox Sent Draft Approvals Calender Events Show more Information gt Pages 1 iofi Delete Selected Messages The Alerts tab will display System generated messages and all messages tagged as alerts Unread Alerts will be displayed in bold in red The Edit link will open up the Alert message in edit mode This will be further explained in detail in another slide The expand collapse buttons allow the user to preview the message Clicking the delete link will prompt the user if he wants to delete the Alert If yes then it will be permanently deleted Click on the Subject link to be redirected to the activity if the Alert is activity related and the user will be redirected to the Activity Channel overview page Approvals Tab Click on the forward link to be redirected to the Add Edit message page The user can edit the approval message and f
94. move selected activities 1 Add an Existing Activity Step 1 Click List of Unassigned Activities all existing activities that are not part of ANY workspace will be displayed Only unassigned activities can be added Step 2 add one activity select it with the corresponding checkbox and click Add Activity to Workspace Report List This list allows the Workspace Manager to manage all reports appearing in the workspace The reports are listed with their names Next to each report a letter indicates if a report can be viewed by all the Workspace Members T or only by selected Workspace Members M In either case a link allows the user to switch from one option to the other Make this private or Make this Public 82 A AMP Version 1 11A UM 3 0 remove a report from the workspace check the checkbox in front of the reports name and click selected reports button The report won t be deleted but only removed from the workspace M REPORTS RESOURCES CALENDAR amp E DASHBOARD TOOLS gt Report List Team Workspace Setup Configuration Members Documents Management Audit Trial Assigned Unassigned Indicates the repart is viewable by all workspace members M Indicates the report is viewable by selected team members whom the team leader assigns amp Slick here ta make this private Click here ta make this public All Activities
95. n and then click on the correct date Enter the names of attendees by selecting from the list and clicking the Add Users button To select several attendees on the list press down the CTRL button while clicking on the names on the list Enter the name of any guests and click the Add Guest button When all information has been entered click the Preview button On the preview page click Save to save the event to the calendar or click the Edit to change the information displayed Modifying Events To modify an event click on the event s name in the calendar Deleting Events e To delete an event click on the event s name in the calendar In the new page that appears click Delete on the top right corner 68 AMP Version 1 11A UM 3 0 y MONITORING amp EVALUATION DASHBOARD Overview The Monitoring and Evaluation Module enables the user to see the impact of a project by measuring its performance against the target and monitoring the risk of the project Definitions of fields in this step Global indicator Indicators available to all activities Base Value The value of the indicator since monitoring began Target Value The goal value of the indicator Current Value The value of the indicator at the time of reporting 1 Adding Monitoring and Evaluation Information Step 1 e Click Add an activity link on the Desktop Portfolio and enter all relevant information up to Step 9 Step 2 e All the global indicators a
96. n Date 03 13 2007 Comment Description Proposed Completion Date 03 13 2007 Screenshot 2 1 Channel Overview Financial Progress This tab displays the financing breakdown of the activity by donor It provides information on committed disbursed un disbursed expended and unexpended funds from each donor organization and information can be sorted using the filter for currency 49 A AMP Version 1 11A UM 3 0 You can also view financing information from each donor by clicking the funding organization ID which allows you to see an overview of the donor s information yearly commitments yearly disbursements yearly expenditures all commitments disbursements and expenditures discrepancy and all discrepancies This information can be accessed by clicking on the tabs above the Reference Information heading The financing information can be sorted using the filters for currency calendar type and year range Quarterly information can be viewed by clicking the Show Quarterly link on the bottom of the page for the Disbursements Expenditures Discrepancy and All tabs Essential Services for Health Financial Progress Physical Progress Regional Funding Dashboard Contracting Currency Calendar Type Year _US Dollar Gregorian Calendar From 1968 w 2013 Org Funding Total Total Disbursements Undisbursed Total Expenditures Unexpended ID Commitment
97. nal group or sector group click the Add Organizations button in the corresponding section In the pop up window Screenshot 2 5 that appears select the type of organization from the drop down menu and if desired enter any keywords in the textbox below the menu then click the search button Select the desired organization s from the list of search results and click the Add button To perform new search click the Clear button and enter the new criteria To delete an organization select the organization and click the Remove Selected Organizations button After entering the necessary information click on Contact Information to proceed to Step 9 Step 9 of 10 Contact Information This step allows you to enter contact information of donor and government contacts Part 1 e Fill in contact information for Donor Government Project Coordinator and Sector Ministry Contact 44 A AMP Version 1 11A UM 3 0 5 RESOURCES CALENDAR AR MESSAG i Portefeuille gt Edit Activity Step 1 gt Step 2 gt Step gt Step 4 gt Step 5 gt Step 6 gt 5 7 gt Steps Edit Activity rprp Step 8 of 13 Contact Information gt Identification Contact Information Planning Don Project Location funding pict Name Coordinator 96 Contact Sectors Information Last Name Program gt Funding Title Regional Fundin Email
98. nding of how a user is defined within a workspace let s visit the next level of rights and permissions Project Activity level rights and permissions which are defined as Role Based Permissions Role Based Permissions 17 Overview of Project Activity Rights and Permissions The final level of rights refers to the permissions given to a user to edit and or create project activity data So FIRST you have chosen the type of workspace SECOND you have a defined user role in the workspace now the FINAL thing that needs to be done is to define the rights a user has to create and or edit project activity data With all this discussion of Rights and Permissions you may wonder how Project Activity Permissions differ from Workspace Permissions that we just discussed Especially since projects activities are created within workspaces So here is the difference 1 Workspace Permissions are the user s rights within a workspace and are defined by user roles such as Workspace Manager and Workspace Member 2 Activity Permissions are related to the rights a user has within an activity In particular those rights are based on the fields in the activity and consist of the right to Read and or Edit certain fields Information Note An exception to the rule is the user defined at the workspace level as Workspace Manager This Workspace Role will be given inherent rights to have full control of any project activity within their workspace Overview
99. nfrastructure Component Type Sector Percentage 100 NPO Percentage 100 2000 50 100 20 100 3000 Activity Details Field Name Activity name Education Project Water project NPO Percentage 2000 55 Donor Funding Planned Disbursements 6000 6000 3000 4000 Actual Disbursements 2000 2000 2000 3000 Similar calculations will apply to other fields on the activity that split funding by percentage For the Donor Reports these are e National Planning Objectives e Primary Program e Secondary Program e Primary Sector e Primary Sub Sector e Primary Sector Sub Sector e Secondary Sector Secondary Sector Sub Sector e Executing agency For Bolivia implementation only Componente For Bolivia Implementation only Fields that do not split funding by a percentage are e Status e A C Chapter e Accession Instrument e Financing Instrument e Implementation Level e Type Of Assistance e Region e Beneficiary Agency e Implementing Agency e Responsible Organization e Activity Created By e Component Name 117 A AMP Version 1 11A UM 3 0 This Feature was used in the implementation Done for Bolivia 118 A AMP Version 1 11A UM 3 0
100. nizations CALENDAR M amp DASHBOARD MESSAGES Step 3 of 13 Funding 07 15 2008 Australia Cooperation Change Organizations Active Delegated Cooperation Delegated Partner Funding Organization Id Type of Assistance Grant Financing Instrument Project Support Conditions Projections projection 1 000 000 00 USD projection 00 EUR projection 00 EUR projection 00 EUR Commitments Planned 1 000 000 00 USD Disbursement Orders Actual 2 500 000 00 USD Disbursements Actual 2 500 000 00 Expenditures Edit Item Delete Item The amount entered are in thousands 000 Add Funding Add Organizations Remove Organizations Part 5 e Click on Regional Funding to proceed to Step 5 of 10 Regional Funding Part 1 e Click Add Funding A 2009 2010 2010 2011 2011 2012 2013 2014 07 15 208 07 04 2008 87 05 2008 Step 5 of 10 Regional Funding This section allows you to breakdown the funding information by region This information can be entered only when one or more regions have been selected in Step 3 of 10 Location Click the Edit Item to make any change to an existing funding item Click the Delete Item to delete the corresponding funding information 38 AMP Version 1 11A UM 3 0 Funding Item Editor Region Select a region 4 1 1 Select region to which Please enter amount in thousands 000 funding has been al
101. nt type Total component funding section per component type Total Commitments per activity per Total Actual Commitments Total Planned component type For Bolivia only Commitments component funding section per component type Given below is an example of how the report will break down the amounts per component type for that activity Project Title Funding 111 A AMP Version 1 11A UM 3 0 Actual Planned Actual Planned 5 disburse Disbursement Commitments Commitment Balance ments 5 5 ject project 2000 3000 5000 4000 3000 Total for Technical 4000 9000 9000 7000 5000 Education Project 2000 6000 5000 2000 3000 Water project 3000 4000 5000 5000 2000 Totals for Infrastructure 5000 10000 10000 7000 5000 Sum of all Actual Commitments for activity assigned to the Technical component Activity Details Field Name Value Value Activity name Education Project Water project Sector Agriculture Education Agriculture Sector Percentage Component Technical Assistance Infrastructure Technical Assistance Infrastructure 3000 4000 6000 2000 112 AMP Version 1 11A UM 3 0 y 2 level hierarchy component name and sector as hierarchy As the sector is not tied to a particular component the amounts will be split by sector for component Measure Formula Total Planned Commitments per activity per sector per component type Total Actual Commitments per
102. of AMP Projects Activities Workflow Before digging into the details of role based permissions let s examine how the process of activities projects works Below is the overview of an activity project workflow 1 Activities are created in any workspace that allows it 2 Once they are saved the Workspace Manager of that workspace must validate the data 3 Once validated the activity appears in other workspaces as relevant a Parent workspace workspace type Management b Computed Workspace for which criteria are met c Public View d Or it can be manually assigned to additional workspaces 4 The activity can belong to be edited by an unlimited number of workspaces Whether specific users can edit the activity depends on role based permissions 18 When an activity is edited the flow begins again IF the Workspace Manager has opted to validate every change otherwise he only validates the activity s creation and afterward there is no check before the changes flow into other workspaces Public View Understanding Role Based Permission Role based permissions are strictly related to the fields that a user can view and or edit within the project activity form Each field of the project activity form has view add edit delete rights associated with it The ability to perform any of these functions on the field is based on the permissions given to the user s role for that particular field Before moving forward let s define what
103. on 1 11A UM 3 0 Appendix Regional Reports Simple regional report with no hierarchy When creating a report with no hierarchy the user can select any of the columns that have been turned on in the Feature Manager for that AMP As this is a regular regional report with no grouping hierarchy of any kind the measures will be calculated as follows Measure Formula Total Planned Commitments per activity Sum of all the planned commitments in the regional funding org page for an activity Total Planned Disbursements per activity Sum of all planned disbursements in the regional funding section for an activity Total Actual Commitments per activity Sum of all Actual Commitments in the regional funding section for an activity Total Actual Disbursements per activity Sum of all Actual Disbursements in the regional funding section for an activity Actual Disbursements per activity Commitments This is how the report will appear in AMP Project Regio Sector Fundin Title n Planned Actual Planned disbursement Disbursement Commitment Commitment Balance S S S S Report Totals 9000 19000 19000 14000 10000 Educatio Est MH pom ss Agricultur 4000 12000 9000 n e crar Est Education 7000 a 00 10000 9000 2000 3000 5000 Activity Details Activity name Education Project Water project Regional Fun
104. orward it to another user Click on the approval link to be redirected to the activity channel over view page Click on the expand button to view the activity amp id and details of the approval date and the approver Click on delete link to delete the approval message 75 AMP Version 1 11A UM 3 0 y Events Tab e Click on the description of the event link to go to the calendar page for more details of the event e Click on the forward link to forward the message to another team member The event can be sent as a message to another user or self to show up in the alert box Messages Form Create A New Message Create New Message Title 50 characters remaining 500 characters remaining Receivers ALL International Finance Add gt gt Ato Demissie Ato Kokeb Misrak lt lt Remove Wro Yoworkwuha Abate Save Send Cancel This user will be redirected to this popup form when they click the Add Message button on the main home page or the edit links on any of the message tabs e The priority levels will be None Critical Medium Low e user can select multiple recipients via the Recipient list box e message can be set as alert for self or Recipient or both This will redirect the message to the Alerts tab e The user can save the message for future use and can access it from the Saved tab in the messages folder e The Select Related Activity box is for messages t
105. p Costing ADDITIONAL STEPS 46 A AMP Version 1 11A UM 3 0 Costing The Costing feature will allow you to estimate the cost of proposed project components This tool can be used in the early phases of project planning to capture potential costs as a basis for discussion with donors As donors express an interest in funding potential components of the project these contributions can then be entered into the costing module AMP will automatically calculate the discrepancies between the estimated cost of a project and the contributions towards the projects identifies gaps in funding EU Project Costing gt Identification Costing gt Planning gt Location Add Activity gt Sectors Program gt AMP Edit Activity Windows Internet Explorer gt Funding le http fethiopia ampdev net aimseditEUActivity do new gt Regional Funding Add Edit Activity gt Components Activity name Activity ID gt Issues gt Related Documents Inputs gt Related Organizations gt Contact Information Total Cost Euro v gt Paris Indicators Contributions gt MSE Amount Currency Type of Assistance Donor Financing Instrument Costing Amoui Euro v Select v Select v gt Level Links Add Contribution Delete Selected IPA Contractin 1 Preview Assumptions Preview Progress Save Due Date All amount
106. pace Team Workspaces are divided into two categories e Non Computed A non computed Team workspace facilitates creation and editing of activities reports and desktop tabs Non Computed Team workspaces can view activities that assigned to the workspace Computed A computed Team workspace allows for automatic population of the workspace with activities from other Team workspaces based on certain criteria Computed Team workspaces can create activities if the option is checked in the workspace manager section of AMP Computed Team workspaces can also edit activities Understanding the rights assigned to a workspace type and the various workspace options is important because it ties in with the rights of a user within a workspace Let s now take a look at how a user s rights are defined within each workspace User Roles So after creating your workspace you now need to add users to the workspace Within AMP there are three classes of users 1 Workspace Manager 2 Workspace Member 3 Public User 14 The rights of each user within the workspace is dependent FIRST the workspace type and then SECONDLY on their user role in the workspace Let s define the parameters for each of the three classes of user roles in AMP 1 Workspace Manager As the name suggests this is the highest user level within a workspace There can only be one workspace manager per workspace that is created Within AMP you can create several different worksp
107. ponent report with component names as a hierarchy When creating component reports if one selects the component name as a hierarchy one can see the exact funding by that component If you do not select the component name it is difficult to analyze how much of the funding is dedicated to each component type Also when selecting component name as a hierarchy it is best to assign it as the top most hierarchy to get a complete picture of the funding by each type of component 1 level hierarchy component name as a hierarchy The report will split the funding based on the amounts entered under component funding Here are the formulas for calculating funding amounts in these type of reports Measure Formula Total Planned Commitments per activity Sum of all planned commitments for that activity per component type in the component funding section per component type Total Actual Commitments per activity Sum of all Actual commitments for that activity in per component type the component funding section per component type Total Actual Disbursements per activity Sum of all Actual disbursements for that activity in per component type the component funding section per component type Total Planned Disbursements per activity Sum of all Planned Disbursements for that activity per component type in the component funding section per component type Undisbursed Balance per activity per Total Actual Commitments per activity per region compone
108. ppear To enter data for any of them click the blue triangle in front of the indicators name All fields marked with a are required Step 9 of 10 Monitoring and Evaluation Monitoring and Evaluation Indicators FDI as 00 of GDP 4 Logframe Category Base Value Comments Target Value 14 0 Date 05 14 2009 Comments Revised Target Value Critical Set Values increase in employment emp ODA as a of GNI ODA Add Indicator 69 AMP Version 1 11A UM 3 0 y e Enter base target and current values for corresponding indicator in the textboxes e Enter dates for the base target and current values by clicking on the calendar icons then clicking on the correct date Enter any relevant comments in the Comments textbox Selecta risk level from Risk drop down menu After entering this information click the Set Values button and select another indicator if needed 2 Viewing Monitoring and Evaluation Information e To view information on the performance and risk of a specific activity click on the activity name and then click on the Dashboard tab MY DESKTOP REPORTS 5 CALENDAR M amp DASHBOARD TOOLS WTO Capacity Building Program Channel Overview Financial Progress Physical Progress Regional Funding i etinit10n Activity Performance Activity Risk 100 4 Overall Risk High Baseline The
109. pply Filters to the Report Reset and Start Over 58 A AMP Version 1 UM 3 0 Step 6 Save or Save As When you click Save or Save As you will get the following Enter a title and a description for the report Please enter a title for this report required Save Report This will be the title for your report The difference is that Save is used to often save a new report Save As can be used to open an existing report and modify some selections and then save the same report as a different name without having to create a new report 2 Viewing a Report The last five 5 reports opened by the user are accessible from the Desktop Homepage in the upper left corner under the Reports section Reports can also be viewed from the Reports tab To view a report click on its name MY DESKTOP REPORTS RESOURCES CALENDAR M amp E DASHBOARD All Activities Donor Agency Region Change Filters Change Range Change Format EA Project Title Primary Sector All Activities 15 112011371 Essential Services for Health ee Even 871202741 Environmental Conservation Plan on National Voter Registration Region 1120113724 Region Construction of Primary Health Care Region 1120113727 Unit Region B Polio Vaccination Program Region 1120113728 Region B 1120113729 Nutritional Survey Rural Productivity Project Region A 1120113737
110. pter Selected Columns Identification 3 amp ID D Accession Instru Activity Creator Last changed D Objective Organizations D Project Title Team A C chapter Planning Location Funding Organizations Issues 3 OOOO Must select at least one column 1 11 build 30 June 2008 Developed in partnership vith OECD UNDP WB Government of Ethiopia and Step 3 of 4 Select Rows Hierarchies e Select columns to add to the hierarchy and click the corresponding arrow or drag the items The row hierarchy represents a grouping of the funding information like sub totals before the grand total at the end of the report DESKTOP REPORTS RESOURCES CALENDAR M amp E DASHBOARD MESSAGES LOGOUT My Desktop gt Report Generator 1 Report Details 2 Columns 3 Hierarchies e 4 Previous Available Hierarchies Selected Hierarchies Seconda Sub Sector I Primary Sub Sector Prima ry Sub Sector_ Drag columns up down to move it within the hierarchy 57 A AMP Version 1 11A UM 3 0 Step 4 of 4 Select Measures e Select the measures that you would like to be displayed in the report Step 5 Apply Filters Optional e The user can filter a report by certain preconditions To set filters when creating a report click on the filters icon
111. r r 1 Czech Development Cooperation Any Status From Year To Year Funding Pr m i Proposed Title Status Donor Start Date Project Ptaaned Actual Cost Commitments Commitments Family Planning Reproductive healthsi234adsfasdf CHEER Totals 70 A AMP Version 1 11A UM 3 0 e Inthe Portfolio Performance graph only Global indicators for which data have been entered in at least one activity in the portfolio are displayed The actual values displayed in green for each indicator are the average number of the actual values entered in the activities for that indicator e The Portfolio Risk graph shows the proportion of the risk levels among all activities that have set values for the indicators Clicking on each different section of the pie chart will bring you to the activities from which the values come from 3 National Planning Dashboard Viewing National Planning Dashboard To view performance and risk information for all activities as well as visualize progress towards national planning objectives and view progress towards objectives at multiple levels click the corresponding link for National Planning Dashboard view the progress of indicators for the national plan click the level that you wish to view When you click on the level all of the indicators will display below the name of the level and the dashboar
112. r project 2100 3000 2700 N O O O o UJ O UJ O IN O UJ e Total for Agriculture 1780 2940 3630 3050 Total for Est 2560 4480 5260 4300 Totals For Literacy 3300 5900 6800 5500 NPO Health Region Nord Sector Education Education Project 1440 1080 Water project 250 225 Totals for Education 605 1615 1330 825 Sector Agriculture Education Project 480 1440 1080 Water project 375 675 Totals for Agriculture 855 1965 1830 1275 Totals for Nord 1460 3580 3160 2100 Sector Education Education Project 1120 3360 2520 Water project 500 700 100 AMP Version 1 11A UM 3 0 y Total for Education 1620 4060 3520 1600 Sector Agriculture Education Project 1120 3360 2520 70 ERN Water project 1500 2100 Total for Agriculture 2620 5460 3400 Total for Est 4240 9520 7100 Totals For Heatlh 5700 13100 MEM 8900 For e g Total Planned Disbursements of the Education Project grouped by the Literacy grouped by Nord grouped under Education 3000 2000 80 100 30 100 50 100 600 Activity Details Activity name Education Project Water project Region 2 30 70 8 NPO Percentage 20 80 30 50 Donor Funding Planned Commitments 3000 2000 4000 5000 4000 5000 5000 5000 Planned Disbursements 6000 6000 3000 4000 Actual Disbursements 2000 2000 2000 3000 101 A AMP Versi
113. rocess for allocating public resources 89 AMP Version 1 11A UM 3 0 Amount Enter the amount in thousands Currency Type of currency that will be used Projection Date Date associated with respective projection Exchange Rate Enter the exchange rate Objective Objective of the Activity Objectively Verifiable Indicators Standard indicators that can be verified through quantitative means Project Title Title of your Activity Proposed Approval Date Proposed project approval date Proposed Completion Date Proposed project completion date Proposed Start Date Proposed project start date Publish Allow the document to be available for public view Purpose Purpose of the Activity Republish After uploading a new version allow the new version to be available for public view Resource Title Title of the File Results Results of the Activity Status Project status choose from dropdown any additional notes and or changes about that project status can be noted in the text box The various status types will vary depending on your country requirements and definitions A definition of each status can be displayed by clicking the gt button next to Status 90 A AMP Version 1 11A UM 3 0 Unpublish Restrict a Published document from being available for public view Version History View the upload history of a document 91 A AMP Version 1 11A UM 3 0 Appendix Icon Reference gt gt GoTo last page gt Go to n
114. s in the thousands 000 Internet Part 6 e Click Contracting to proceed to the addition step Contracting Contracting The Contracting module allows you to attach specific contracting information with the activity This includes the ability to denote disbursements that are related to a specific contract 47 A AMP Version 1 UM 3 0 Add Edit Contracting Add Edit Contracting Contract Description Details AMP TIP Start of Tendering Contract Validity Date 1 Status To help you keep accurate track of Signature of Contract Contract Completion oOo your amounts entered the Total Amount Description field will automatically refresh with the Organization s new totals of all Add Organizations Remove Organizations funding entered Funding Allocation in the Funding Total EC Contribution section of the Ow 1 He Total National Contribution p p You add disbursements to the contract also as additional way to track contract related disbursements Information Note You can also link a contract number to a disbursement in the when adding funding information This allows you to quickly add contracts while adding funding information Disbursements Add Disbursement Delete Selected Disbursements Global Currency Euro v 2 View an Activity Viewing an activity allows you to view the information that was added in the Activity Form Step 1 e Cl
115. s in thousands 000 US Dollar Change Filters Save Report amp Filters Freeze Report Heading Change Range Change Format Currently Selected Filters accessType Team activitiesRejectedByFilter 0 calendarType Gregorian Calendar currency USD draft false justSearch false Selected Range Start Year 2004 End Year 2008 Funding AMP ID Project Title 2004 2005 2006 Actual Commitments Actual Disbursements Actual Commitments Actual Disbursements Actual Commitments Actual Disburseme Report Totals 388 301 356 533 713 764 475 896 1 506 507 347 1 712 711 5 57297479432 87297479443 87297619447 87297803425 87287688448 0 308 0 306 87297819452 Support to the Nstions Forest Programm 87297689459 SERENGETI DISTRICT RURAL ELECTRIFICATIO 0 5 7297619482 SELOUS NIASA WILDLIFE PROTECTION CORRID 87297869463 National HIV AIDS Care and Treatment 3 007 354 10 01 10 5 87297689467 Open university of Tanzania OUT capac 872971119477 Road Sector Programme Support Phase 3 87287478482 Deepening Democacy Programme 87297868496 Public Financis Management Reform Prog 0 695 0 677 0 769 948 87297869497 GENERAL BUDGET SUPPORT NORWAY 2008 2 13 895 4 472 15 158 15 397 25 588 32 0 87297689519 Continental Shelf Delienation Project f 87297689521 Tanzania Benjamin William Mkapa Nations 23 344 0854 1 1 87287478524 Wester Supoly Programme Regicns Centres 87297479525 Financial Assis
116. s Actual Actual Funds Actual Funds ITA47238 Italy 200 000 100 000 100 000 50 000 50 000 BELO25568 Belgium 25 000 18 000 7 000 3 500 14 500 UH475U United 90 000 50 000 40 000 10 000 40 000 States Total 315 000 168 000 147 000 63 500 104 500 US Dollar Undisbursed Balance Actual Commitments Actual Disbursements Unexpended Balance Actual Disbursements Actual Expenditures Screenshot 2 2 Financial Progress Physical Progress This tab allows the user to view the components and issues including all measures and actors for the issue related to a specific activity Clicking on the name of a component displays the details of the component including its financial breakdown and physical progress als Essential Services for Health Channel Overview Financial Progress Physical Progress Regional Funding Dashboard Contracting Training of Employees Desc H Issue We experienced problems training some of the employees associated with this project There were issues of attendance and attention to the training sessions Incentives were created however to encourage new employees to attend and the problem was alleviated Measure When we offered a hot meal the the new employees they were more likely to return for the next days of training No actors Screenshot 2 3 Physical Progress Documents This tab displays a list of all resource
117. s entered d ONew Messages Item 1 1 Item 1 4 d 93New Alerts d iNew Approvals ONew Calendar Messages RESOURCES IE test 2 test IV test ITI test tes Mare Resources You will notice various tabs and links on the right column of the page Item 1 4 Reports My Messages Resources Let s take a look at the purpose of these tabs REPORTS 25 A AMP Version 1 11 UM 3 0 The Reports Tab shows last 5 reports that you have used So this is means of quickly viewing a recently used report To continue to the list of all reports you can click the More Reports link More information on reports can be found in the Reports section of this manual MY MESSAGES The My Messages tab allows you to quickly see the messages you have waiting for you in AMP This includes alerts activity approvals and calendar events Clicking on the link takes you to the appropriate section More information can be found in the Messaging portion of this manual RESOURCES The Resources tab allows you to quickly see the last 5 resources you saved in the system To view more you can click the More Resources link More information on this tool can be found in the Resources section of this manual The Desktop Homepage is just the starting point for AMP Let s now consider each module in AMP as they are outlined in the menu bar on the Desktop Homepage Item 1 2 26 A AMP Version 1 11A UM 3 0
118. s Reports GETTING STARTED To get started as a user of AMP you must have a user name and password In order to create your user name and password you will need to follow the process of registering as a new user If at any time you forget your password or desire to change it you can find the links for doing so on the login page of AMP Once you have created your user name and password you still will need to be assigned to a workspace before you can use the software as a workspace member The AMP administrator manages the assignment of AMP users to workspace s Registration AID MANAGEMENT PLATFORM AMP 1 Enter your AMP URL this will take you to the AMP Login Page PUBLIC VIEW NEW USER REGISTRATION LANGUAGE Tine 2 Click New User Registration AMP is used to report and manage Registered User Log In aid flows from donors This site is accessible to registered e g yournamefiemailaddress com users only Password 1 By attempting to log in you are confirming that you are registered 3 Fill out registration information and qualified to access one or more _ Anh secure applications for official red field 5 business Forgot Password Change Password AID MANAGEMENT PLATFORM AMP PUBLIC VIEW PUBLIC DOCUMENTS PUBLICREPORTS LANGUAGE 4 Click Su bmit to finish registration process and submit information Use AMP now Account information about you All fie
119. s related to the activity including documents and web resources Clicking on the link corresponding to a specific document or web resource will open the document or the web page respectively 50 A AMP Version 1 11A UM 3 0 Essential Services for Health Financial Progress Physical Progress Documents Regional Funding Dashboard Contracting Selection Size Document Title Date Description Actions Name MB Type ss roject Document ESH Project Essential Project Documen Services for 7 18 2008 0 022 Contracts signed by all involved Document Health doc parties Essential Essential Services for Services for 7 18 2008 0 013 Health Health xls Progress Progress report as of Report August 2007 Screenshot 2 4 Documents Regional Funding This tab displays the financial breakdown of the activity Commitments disbursements and expenditures by region You can view the financial breakdown for each region by clicking on the region s name Essential Services for Health Financial Progress Physical Progress Regional Funding Dashboard Contracting Regional Funding 2verviei Regional Funding Region Total Committed Total Disbursed Undisbursed Funds Total Expended Unexpended Funds Total 0 0 0 Screenshot 2 5 Regional Funding Paris Indicators This tab displays the responses to the Aid Effectiveness Survey for the activity and the corresponding donor organization s
120. st be assigned a role 3 Within the role a user has activity field level permissions Let s begin with the first level of this tier gt A user s role within a workspace Workspace Types So each user must be assigned to a workspace But what is a workspace A workspace is the common place used by members of a team Within AMP there are two particular types of workspaces a Management Workspace or a Team Workspace Let s define the differences 1 Management Workspace Management workspace must have at least one Child workspace When the Management workspace has a Child workspace the Management workspace is then referred to as the Parent workspace e A management workspace can be a Parent workspace for any type of Team workspace Computed and or Non Computed However a Management workspace cannot be the Parent of another Management workspace e Management workspace members can view the projects activities of its Child workspaces However there is a_ limitation 13 Management workspaces can only view validated NEW activities from Child workspaces This only applies to NEW activities that have never been validated Any other activities that have been validated previously but may be edited and awaiting a new validation for the edited portion these are available for view by the Management workspace e Another rule to note is that Management workspaces cannot view draft activities from Child workspaces 2 Team Works
121. t Nord Agriculture Water Est Education 5000 2000 3000 5000 Activity Details Activity name Education Project Water project Donor Funding Hierarchy reports mean that activities are grouped by certain conditions for e g All the Activities funded by one donor agency will be grouped under the same donor agency Let s take examples of some basic reports All the examples listed below have hierarchies with fields on the activity that are assigned some percentage of the funding 1 level hierarchy sector as a hierarchy The report will split the activity totals per sector based on the percentage This how the totals per activity per sector should be calculated Measure Formula Total Planned Commitments per activity per sector Total Actual Commitments per activity per sector Total Actual Disbursements per activity per sector Total Planned Disbursements per activity per sector Sum of all planned commitments for that activity in the funding organization page Sector 1 00 Sum of all Actual commitments for that activity the funding organization page Sector 1 00 Sum of all Actual disbursements for that activity the funding organization page Sector Percentage 100 Sum of all Planned Disbursements for that activity in the funding organization page Sector Percentage 100
122. t tyoe Final Report Pahn Browse Submit he marked fields are mandatory Information Note If your file path is invalid your document will not be added to the Document Manager So a sure fire way to quickly add accurate information is to use the Browse button to find the document you wish to add 2 Download a Document 65 A AMP Version 1 11A UM 3 0 Step 1 e Click Download located in Action Column of document Step 2 e Click Open 3 Add Version Step 1 e Click Add Version located in Actions Column of document e Action Panel will appear with pre populated Title and Description if one exists of document Step 2 Follow procedures outlined in diagram located in Step Add Document 4 Delete Document Step 1 e Click Delete located in Actions Column Step 2 e Click Yes to approve document deletion click Cancel to discontinue deletion Information Note When you delete a document you are deleting all versions of the document including the original Additional Document View You also have the ability to view all the documents of a Workspace Member that are available for viewing your Team and Public Documents 66 A AMP Version 1 11A UM 3 0 CALENDAR Overview The Calendar Module enables the user to create a planning calendar to coordinate and share information on different types of events such as missions site visits workshops etc The calendar shows overlapping events
123. tance to Drilling Rig In 872971149526 The Vocational Training Centers Establi 18 87297929527 HIV AIDS Prevention and Reoroductive 8 87297479532 Public Service Reform Frogram 87297869533 BAGAMOYO COLLEGE OF ARTS BCA CONSTRUC 0054 0 101 0824 0 87297479535 community Based Health Initistives oro 87297869527 PUBLIC SECTOR REFORM PROGRAMME PHASE 10 259 10 75 27 114 2 736 13 633 47 87297869541 Geners Budget Support 5 98 4 963 4 879 4804 4 501 45 87297689543 BAGAMOYO DISTRICT COUNCIL STRATEGIC URB 872971119546 Government Capital Development Gr 1 755 1 973 3 054 24 87297869548 Poverty Reduction Support DFID 106 695 119 14 150 442 183 7 152 942 2 87297789550 Gas to Power Project Number 7200117 87297479553 Poverty Reduction Budget Support 87297769554 The Second Health Sector Strategic Fla 28 802 3Firefox Uh Reports m 9 9 37AM 2EditPlus 2 The user may select particular row in the report by clicking the row This highlights the row with a darker shared of blue which helps the user scroll horizontally and mark the activity rows he she is interested in viewing The yellow bar displays all the applied filters This bar may be expanded or collapsed using the Show more information or Hide more information link on the blue bar Click on the Change Filters link to apply a filter to a report One may save the report wit
124. tering Paris Indicators Paris Indicator Reports To view Paris Indicator reports click on Paris Indicator Reports in the Reports section of the Desktop Portfolio In the list of Paris Indicator reports click the indicator name to view a report on that indicator for all activities Results can be sorted using filters for start year end year calendar type perspective currency donor status groups financing instruments and sectors Click Go to run the filters To create the report in PDF or XLS formats click the Create report in PDF or Create report in xls links respectively To print the report click Print 62 A AMP Version 1 11A UM 3 0 Desktop gt Paris Indicator Reports List Paris Indicator 10a Report tj Create Report in Pdf create Report in Xls ETE Donor s BECOME BN of missions the field Total number dr missions to the lenia canal Proportion of donor missions that Year are join are joint UN Group E 1 m in 2006 World Bank Group 29 71 9 pF 9 1 3 n 20 o o n a UntedStates 200 og International Organization for 9 1 X 1 Screenshot 3 2 Viewing Paris Indicators 63 A AMP Version
125. the report will break down the amounts per sector for every region for that activity Actual Planned Actual Commitments Planned Commitments disbursements Disbursements Report Totals 9000 19000 19000 14000 Education project Education Project 600 300 625 75 Region Nord _ _ Water project 375 375 165 O Totals for Education 575 9 1025 800 Sector Agriculture P Education Project 200 400 1 300 Water project 1125 1125 1875 Totals for Agriculture 1325 1725 2275 1800 Totals for Literacy 1900 2700 3300 2600 NPO Health secon eaueaion _ Education rect _ Education Project 800 2400 1600 1200 Totals for Education 1050 275 2225 1700 107 AMP Version 1 11A UM 3 0 y NEUEN Lee Education Project 2400 1200 Water project 1125 1875 1500 __ Totals for Agriculture 1050 3525 3475 2700 Totals for Heatlh 2100 6300 5700 4400 Totals for Nord 4000 9000 9000 7000 _ ject 200 6 20 Water project 3755 50 Totals for Education 575 1100 1125 825 Sector Agriculture Education Project 200 GOO Water project 1125 1500 1875 1875 Totals for Agriculture 1325 2100 2375 2075 Totals for Literacy 1900 3200 3500 2900 NPO Health c Sector Education Education Project 800 Water project 0375 50 625 625 Totals for Education 1175 1425 Sec
126. tor Agriculture Education Project Water project 1125 1500 11875 Totals for Agriculture 1925 2675 Totals for Heatlh 3100 4100 Totals for Est 5000 7000 Sum of all P Commitments for the activity assigned to the Est Region Sector Percentage 100 NPO Percentage 100 2000 50 100 20 100 3000 Activity Details Field Name Activity name Education Project Water project Sector 5 E 7 Sector Percentage 50 0150 25 Regin Nord SC Est Ned Sst 30 1 7 50 5 Region 30 0 509 NPO NPO Percentage 20 80 50 50 Donor Funding Planned Disbursements Actual Disbursements A AMP Version 1 11A UM 3 0 LUU Similar calculations will apply to other fields the activity that are split by percentage For the Donor Reports these are e National Planning Objectives e Primary Program e Secondary Program e Primary Sector e Primary Sub Sector e Primary Sector Sub Sector e Secondary Sector Secondary Sector Sub Sector e Executing agency For Bolivia implementation only Componente For Bolivia Implementation only Fields that are not split by a percentage are e Status e A C Chapter e Accession Instrument e Financing Instrument e Implementation Level e Type Of Assistance e Region e Beneficiary Agency e Implementing Agency e Responsible Organization e Activity Created By 109 A AMP Version 1 11A UM 3 0
127. tor click Add Actor In the pop up window that appears enter the name of the person s involved in the measure Issues To delete an actor or measure 1 Click Issues Issue 1 checkbox a Measures Add Measures correspondin g Measure 1 Actors Add Actors measure Click Remove Actor 1 Actor 2 Actors Remove Actors Remove Remove Measures Measures Add Issues Remove Issues 41 AMP Version 1 11A UM 3 0 y Part 5 make changes to an issue measure actor click the of the issue measure actor and make any desired changes in the pop up window that appears Click Related Documents to proceed to Step 7 of 10 Related Documents Step 7 of 10 Related Documents This step allows you to upload any related document s or enter hyperlinks to any related web resource MY DESKTOP Click Select to choose where you Step 6 of 13 Related Documents and Links eee WO u to ad d eram the documents gt from Part 1 o Add Documents Funding Web resources gt Related Documents information and Program aa Click the Issues document gt Related Organizations click Submit button to add document AMP Popup Windows Internet Explore A 4 fethiopia ampNlev net contepb epfository selectDocumentOM do documentsType Related 2
128. ty Status All Apply Filters to the Report Reset and Start Over PARIS INDICATORS The Paris Indicators module allows donors to survey each individual activity against aid effectiveness related questions and by aggregation to calculate automatically the Indicators of the Paris Declaration on Aid Effectiveness For more information on Paris Indicators see http www aidharmonization org Entering Paris Indicators Let s review how to enter and view Paris Indicators for an activity Donors may enter Paris Indicators for an activity by clicking the activity name on the Desktop Portfolio On the Channel Overview tab click Edit Click Paris Indicators on the menu on the left side of the page Click on the Aid Effectiveness Survey ID Click on Yes or to answer each question in the survey For some questions you may have to enter a value in a textbox After answering all the questions in the survey click Preview to view the survey with the answers or click Save to save the survey answers 61 A AMP Version 1 11A UM 3 0 MY DESKTOP REPORTS RESOURCES CALENDAR M amp E DASHBOARD MESSAGES LOGOUT Portefeuille gt Aid Effectiveness Survey gt Edit Activity Aid Effectiveness Indicators Identification EC gt EDUCATION SECTOR DEVELOPMENT PROGRAMME gt Planning gt Location If different of the funding agency please specify the point of delivery donor Sodor European Commission gt
129. ware Requirements AMP is best run on Internet Explorer 7 0 and higher or Mozilla Firefox 2 0 and higher Table of Contents ABOUT THIS 9 WELCOME 11 HOW AMP WORKS NECEM n 12 UNDERSTANDING AMP 54 13 WORKSPACE TYPES 13 USR ROLE e E 14 ROLE BASED PERMISSIONS ccccceecccccccccecccccecccaaccceeenneaaueeeennauaueeeeennnuaeeeeeennuneneetens 17 Overview of Project Activity Rights and Permissions 18 Overview of AMP Projects Activities 18 Understanding Role Based 5 19 OVERVIEW OF AMP WORKSPACE TYPES AND USER 21 GETTING STARTED ee ct CODIIEEPEREUEFEEREEE EIE VERE ere 23 REGIS IRATON ceire u
130. word Number of results per page desired sectors 5 Click Add remove a sector you have added click the checkbox next to the sector name then click the Remove Sector button You can also remove a Secondary Sector Scheme using the same procedure Part 4 e Adding a program to an activity links the specific activity to a program from the National Planning Dashboard NPD Programs can be national sector based regional or other kinds of development strategies The National Planning Objective s selected 35 A AMP Version 1 11A UM 3 0 Part 5 indicate that the activity is expected to help reach the goals of that program or Strategy AMP supports three program levels National Planning Objective Primary Program and Secondary Programs Each level has a default program and users can only select programs from within these default programs Default programs are set by the administrator Click Add Program Select the program from the list 1 Select program Default Program National Program Click Add Program scheme Select Program 3 Click Add default program to add the Add default program default program at the top level Click on Funding to proceed to Step 4 of 10 Funding Step 4 of 10 Funding This step allows you to enter the funding information based on the funding agency Part 1 MY DESKTOP Proposed Project Cost Click Add Funding to enter an estimation of th

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