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User Guide Clients - Elektronisches Gerichts

1. 6 1 3 Delete a P O box If you want to delete a P O box you can do this from P O box Delete K Electronic Court and Administration Mailbox 2 8 English Client PO Box File Message Options Extra Server 15 New Strg Umschalt N b Ph N Open Strg O it Check Forward 3rd party impa amp Close Strg W osc ER Edit Strg 1 ated Messagetype 05 2013 1 Testnachric E f Delete Strg Umschalt R cktaste Sentbo Delete an existing P O box OSCI stl Archiv 5 Figure 25 Delete a P O box To delete a P O box you have to close it first menu P O box Close The window Select P O box is displayed first Choose the post box you want to delete and click Delete The button is only enabled on not active boxes The post box will not be deleted until you have entered the correct PIN of the respective certificate Before the P O box is deleted an automated query for not yet received messages is executed If no messages exist on the OSCI Manager the P O box is deleted 6 1 4 Close P O box With selecting Close in the menu P O box you can close an already opened P O box Now you can delete the P O box open a new P O box or close the application 6 1 5 Edit P O box Choose the Edit option in the P O box menu and the settings dialog for the active post box is displayed You can change all specific parameters e g your personal data business card or the name of the box and the assigned
2. e Atleast 2 characters This allows for example enter 49 421 20495 60 Field E mail 1 A Za z0 9 1 amp 4 2 1 2 Nw _ 2 a zA ZU2 6 All additional fields Aw amp A p InLatin 1 Supplement p InLatinExtended A 2 This means e All characters of the alphabet upper and lower case e All numbers e All umlauts upper and lower case e The special characters amp e blanks The minimum length of an entry is two characters A normal or hard space Alt 255 is not allowed for the beginning or end of an entry 6 1 1 3 Entry of basic settings Afterwards you have to define a name for your P O box in order to distinguish it from other P O boxes The name is shown in the log in window EGVP User Guide Clients page 37 Name of P O box English Client PO Box Device for PIN input You can decide to enter the PIN via the keyboard of the card reader if supported or through the computer keyboard Yes PIN input should be done via card reader Selection of encryption decryption certificate Subject iii Issuer Giulia Valid until inte Details Figure 14 Settings in the tab business card 6 1 1 3 1 Selection of encryption decryption certificate Every P O box needs a certificate that is used exclusively for encryption and decryption but not for signing The Governikus KG recommends the use of a software certificate You can
3. e Arrival at server a 8 Status report preference Interval Notification Send status reports via e mail Send error messages of incoming messages via e mail Send error messages of exported messages via e mail Preferences SMTP Server E mail Server Username Password Figure 30 Tab Notification of Status report preferences On the Notification tab you can decide whether or not the report is mailed to the defined e mail account After checking the respective box you have to configure the SMTP settings Also define SMTP settings if you want to receive possibly error information of incoming or EGVP User Guide Clients page 51 exported messages via e mail Click Test to send an email to check if the configured SMTP settings are all right 6 2 4 Create new certificate Selecting this option from the menu Extra create certificate opens the window for the creation of a new software certificate Note The certificate is a self signed certificate It is only applicable for a j basic signature like e g the own name under an e mail and shall not be used for digital signing 6 2 5 Changing the P O box certificate In case you want to change the certificate for a P O box because e g it expires you can do this from the menu P O box edit File Message Options Extra Server d New Strg Umschalt N r aN Open Strg O t_ Check Forward 3rd p
4. Suchen Hinzuf gen a ii Figure 3 Java application runtime settings Entfernen EGVP User Guide Clients page 18 Attention It is possible that multiple JREs are installed If multiple JREs are installed on the computer you have to ensure that Java Web Start uses the correct version which is necessary for the application Select the respective check box in the Enabled column to activate the correct version Confirm your choice with the OK button Logging To reconstruct potential problems and to find the causes in an adequate time it is reasonable to record activities in a log file Therefore select the Advanced tab in the Java control panel dialog and open the debugging section by clicking PER General Update Java Security Advanced Settings Debugging JV Enable logging IT Show applet lifecycle exceptions Java console Default Java for browsers Java Plug in Shortcut Creation JNLP File MIME Association JRE Auto Download Security Miscellaneous coc m Figure 4 Java Control Panel Advanced Activate the Enable logging check box and confirm your settings with the Apply button Close Java Web Start 4 2 First start of the JNLP The JRE installation is precondition for starting the application Please mind that an Internet connection has to be established Start your browser and fill in the application s address The JNLP Link is provided
5. You have to define a PIN for the certificate The PIN must have a minimum of 4 digits and you have to confirm the PIN by entering it a second time Close the dialog by clicking on Create EGVP User Guide Clients page 39 R Creation of software certificate 4 Name Example Organisation Example Organisational unit Example Country Example PIN PIN Repeat Figure 15 Create certificate and define PIN The new certificate has to be saved now Select the target folder As file name use the same name you already used for your P O box Sig Netzwerk A BOSNTBO016 E DK AUSWERTUNG2 7 ERIS sl SVRTISOL Files oftype p12 cer software certificate Figure 16 Save certificate Note messages Please store a copy of the certificate at an additional save place to make sure that you can access your P O box even if your original certificate gets lost i Without the certificate you cannot access to your P O box or your You are asked to enter the PIN for the created certificate EGVP User Guide Clients page 40 E raano Certificate for the key ti er PIN entry PIN for ciphering certificate Figure 17 PIN entry Finally the certificate is shown in the tab Basic settings Name of P O box English Client PO Box Device for PIN input You can decide to enter the PIN via the keyboard of the card reader if supported or through the computer keyboar
6. u 42 4 22 Bun ee 40 Figure 19 Software certificate selection 2444444000nHHnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnn nenn 41 Figure 20 Certificate selection dialoQ 44 uonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenn 41 Figure 21 PIN entry 2 2 een emmac 42 Figure 22 Certificate read OUut 2244444400RHnHnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnn 43 Figure 23 Notification when using a smartcard for establishing a post box 43 Figure 24 Certificate dlsplayesas ausser HeHseg ih 44 Figure 25 Daleiea P 9 bo8 nee ae I aceasta ER 46 Figure 26 Menu Options e mail notification 444444444 Hnnnnnnnnnnnnnnnnnnnnnnannnn nenn 48 EGVP User Guide Clients page 87 Figure 27 Settings for e mail nollficati n aa kei ln 48 Figure 28 Menu Options Status report preferences esssseesssseetrrnrerssrrrrtrrnrrrssrerrrrrn n 49 Figure 29 Tab Interval of Status report preferences 224 444uunnnnnnnnnnnnnnnnnnnnnannnn nenn 49 Figure 30 Tab Notification of Status report preferences uuussssssssssnnnnnnnnnnnnnnnnnnnnnnnn 50 Figure 31 Exchange certificate uk ne ea 51 Figure 32 Export settings inbox Tab zen ae ase emenettie 53 Figure 33 Export arechivedimessagesnsiee en ea 54 Figure 34 Delete archived messages ne una nie a ka 55 Figure 35 Settings for automatic sending en ee 56 Fi
7. When a message is marked and the function Mail to is selected from the context menu the respective e mail program opens and a new e mail message is created The user has to enter the e mail address and send the e mail as usual When forwarding the OSCI message all attachments content data and HTML files generated by the EGVP are attached to the e mail The function is optimised for the Windows XP and the window manager Gnome under Linux Note This function uses a module that supports the following e mail programs 4 Mozilla Microsoft Outlook and Microsoft Outlook Express f with Microsoft Windows and Mozilla Mozilla Thunderbird and Evolution with Linux When using other e mail programs the function Mail to may not work properly Re import With the dynamic data transfer for business data messages it can happen that content data or attachments cannot be imported properly due to several causes To indicate this these messages are marked red and with a different import symbol in the message area With the Re import function which is only applicable via the context menu it is possible to repeat the respective import This function is only available if loading of the delivered files failed Move To move messages from the local archive to an archive data backup mark the respective messages and select the context menu function Move This function is also available via the messages men
8. minimise the file size Big attachments slow down the message transfer Scan first with the lowest recommended colour depth for the appropriate template in order to test your settings Compare the result with the original due to readability and visibility If you are not comfortable with the result choose a higher quality of the settings If there are single documents which need a higher quality than the recommended settings will display e g graphics documents with shades official seals or stamps scan these documents separately with a higher colour resolution colour depth and create a separated file By using the PDF format it is possible to assemble the files to one document dependent on the software which is used Use ZIP archives with bigger file attachments in order to compress files Ensure that the archive contains no other ZIP files or directory structure Avoid scanning documents which exist already in a digital format Prove if the digital document with an appropriate signature is alternatively better for dispatching Moreover it is recommended if this technical possibility is available to convert scanned PDF files into a searchable format via OCR text recognition Allowed file types Information about file types which can be sent as attachments to courts and administrations can be found in the corresponding ordinances of each state see also www egvp de Use of special characters for attachments and content data The fo
9. 5 In chapter 6 different scenarios and the handling of post boxes is described as well as the handling of messages Chapters 7 and 8 explain the different protocols created by the EGVP and their evaluation Chapter 9 contains a short instruction on how to handle error messages EGVP User Guide Clients page 6 3 Requirements The EGVP is a Java application and has to be loaded with Java Web Start from an Internet server It is also possible to use an installer that will update the software in the same way as Java Web Start Data is exchanged as message between clients courts and administrations Clients courts and administrations can be sender as well as addressee 3 1 Organisational requirements Please register your EGVP copy after installation via a directory service This process is automatically started when the data entered in the business card is transferred to the directory service You are inscribed in the central address book and your address data is selectable as addressee for messages All clients can only address courts and administrations All data belonging to a message is displayed within the EGVP It can be signed and is sent to an OSCI Manager The OSCI Manager verifies the signature creates an inspection sheet and holds the message in store for the addressee The message can be received in OSCI format with the addressee s EGVP All communication follows this process The corresponding OSCI Manager is integrated
10. EGVP is finished when the lock file is removed again 3 party import To import 3 party data the automated import function has to be active or the import has to be initiated manually menu import preferences 3 party import The manual import can also be started by clicking on the 3 party import in the message menu When the import is executed the message provided by the 3 party application is converted into an OSCI message and stored in the outbox In case problems occur during the import a second attempt is made by the EGVP After completing the 3 party import the business data is shown in the outbox The columns Created Message type Subject Message ID To and Signer are displayed The available tabs below are Message Attachments if present Content Data and Certificates The message is marked as imported by a symbol If the message was not imported correctly this symbol is displayed Sf Now you can sign and send the created message 6 6 3 2 Functions from the context menu Functions are different in each post box inbox outbox and sentbox Most of the functions that you can also find in the tool bar were already described in this chapter In the following only functions will be described that are not available from the tool bar EGVP User Guide Clients page 77 Mail to In all post boxes it is possible to send an e mail with the message itself and the attachments and content data
11. Please keep this code ready for the support employee This first section is about error messages in connection with an interrupted Internet connection wrong network and proxy settings or an unavailable server First of all please ensure that you have an active Internet connection Furthermore you should check your network and proxy settings If the check does not lead to any result please contact the support The following error messages give you a hint that your Internet connection is interrupted the network or proxy settings are not correct or a server is not available x This operation cannot be done Either you don t have an internet connection or the connection have broken off or the server OSCI Manager Directory Service Verification Service is not available e J TF there is not an internet connection please establish an internet connection and repeat your last operation If there is an internet connection repeat your last operation Maybe you have to check your network proxy settings Help Figure 42 Example error message about proxy settings In the right lower corner of the user interface two coloured symbols show that your Internet connection is interrupted or a server directory service or OSCI Manager of the addressee is not available at present the colour changes from green to red when the sending failed and remains red until the sending was successful and the server is available again A question mark indicate
12. are tagged in red if messages cannot be sent because their software certificate is expired Navigation Hits per page Define the maximum number of receivers to be displayed on a page You can select between 50 100 250 or 500 addressees per sheet Navigation n1 to n2 of overall n3 These numbers shown in the information index indicate which page is actually displayed and how many addresses fit the search criteria e n1 isthe number of the first displayed address on the actual shown page e n2 is the number of the last displayed address on the actual shown page e n3 is the number of all receivers of the current address book regarding the search criteria E g 51 to 100 of overall 434 with defined 50 hits per page will give you the information that you are positioned on the second page of 11 in this favourites list Note In case no entries matching your search are found no hits are displayed Navigation with the arrow buttons In case the search criteria will display more addressees than defined in hits per page you can navigate between the several favourites pages by using the arrow buttons Click e lt navigate to the first favourites page e lt lt go back one page e gt gt go on one page e gt navigate to the last favourites page Details button Qa Marking an addressee in the result browser will enable the Details button Click this button to see the inf
13. available in the sentbox and the archive and displays the transmission report containing all information returned to sender while sending the message to the OSCI Manager The data are e g the point in time the message arrived at the OSCI Manager Acknowledgement The tab is available in the sentbox and the archive It is the confirmation of receipt containing all information returned to sender while sending the message to the OSCI Manager The data e g the point of time the message arrived at the OSCI Manager EGVP User Guide Clients page 32 Inspection sheet The tab is available in the inbox and the archive and represents the inspection sheet With every message you will receive a routing slip created by the OSCI Manager containing the results of the signature and certificate exams Certificates This tab provides a brief overview of all received or sent certificates assigned to the message and is available in all post boxes Note For every selected massage you can mark a signature certificate in the Certificates tab Use the context menu right mouse button to verify its state online at the certification authority The verification time is pre selected to the time of receipt on the server OSCI Manager However you can change the verification time The verification result is displayed and can be saved and printed Please mind that the message s verification result in the Inspection sheet tab does
14. by the application 3 2 Technical requirements Hardware For using the EGVP a computer with at least 512 MB RAM main memory and a 1 GHz CPU is required Additionally the Governikus KG recommends 2 GB RAM main memory a 2 GHz CPU and 1 GB of free disk space and at least a DSL Internet connection The display s resolution of at least 1024x768 pixels is recommended The font size has to be set to normal If necessary a smartcard and a card reader must be at hand Supported operating systems The following operating systems are supported e openSUSE 12 x e Windows XP e Windows Vista e Windows 7 Windows 8 EGVP User Guide Clients page 7 Attention On systems with 64 bit Java attachments and messages cannot be sent via e mail by using the application Also the debug mode is concerned by this restriction If required please create e mails with your e mail client and add attachments or the logging output manually In order to do this please copy the content from the Java console The console is shown by using the Java Control Panel Tab Advanced Settings Java Console Note Windows XP SP3 support with Windows security updates ended 4 April 8 2014 As long as no security vulnerabilities emerge Windows XP SP3 can be used until the Governikus KG will officially discontinue it for Governikus products The Governikus KG recommends upgrading the Windows operating system Browser To
15. click the Outbox button The table in the message section displays the default columns Message signature status Signature level Attachments un read Imported Created Message type Subject To Signer and Message ID Additionally you can select the columns Sender reference number Receiver reference number Organisation Receiver Receiver ID Zip code Receiver City Receiver E mail Receiver and Phone Receiver You may change the displayed columns by right clicking the heading Active tabs are Message Business card if existent Attachments Content Data and Certificates In case the message is marked red an error during import or sending occurred Sentbox To display all sent messages click the Sentbox button The message area will now show a table with the default columns Not fetched Signature level Attachments un read Exported Arrival at server Message type Subject To Signer and Message ID Additionally you can select the columns Sender reference number Receiver reference number Organisation Receiver Receiver ID Zip code Receiver City Receiver E mail Receiver and Phone Receiver You may change the displayed columns by right clicking the heading The tab bar below will have the tabs Message Business card if existent Attachments Content Data Transmission Report Acknowledgement and Certificates enabled EGVP User Gu
16. display the EGVP Website and to launch the download a web browser is required Java Runtime Environment A Java Runtime Environment JRE is mandatory In general the JRE is part of the browser and installed automatically In case the JRE does not exist you can download the currently recommended version from http www egvp de or the website of an affiliated court or administration To start the application from a website Java Web Start JWS is required It is installed automatically with the installation of the JRE The EGVP currently supports the following JRE version e JRE 1 7_x min 1 7 0_11 tested with version 1 7 0_51 e The recommended Version is 1 7 0 79 e JRE 1 8 x basically tested with 1 8 0 _45 For branch JRE 1 6_x please see attention box below Oracle continually develops the JRE closes security vulnerabilities and adjusts problems which might not have been in question at the time of testing Therefore we recommend using the current JRE version provided by Oracle Attention Oracle stopped the support of Java 6 as of March 2013 and will not provide any openly available security patches from this date on It is possible that this fact will affect the high required security against EGVP User Guide Clients page 8 prospective threat for a signature application component As long as there will not be any security holes it is allowed to use Java 6 for EGVP Anyhow we strongly recommend switching to Jav
17. gt k Cancel Application used to perform action rundll32 exe C WINDOWS System32 mshtml Browse IV Use DDE Figure 46 Windows dialog Editing action 7 Close all opened dialogs by clicking OK 8 If the problem is not fixed after a reboot change the entry in the Action text field from Print to printto EGVP User Guide Clients page 90 Appendix 2 How to uninstall the EGVP application In case the use of the installer is required it is recommended to uninstall already existing JNLP EGVP applications with the help of the Java Control Panel To uninstall a Java application the Java Cache Viewer has to be started with the help of the Java Control Panel General Java Security Advanced View version information about Java Control Panel Network Settings Network settings are used when making Internet connections By default Java will use the network settings in your web browser Only advanced users should modify these settings Temporary Internet Files Files you use in Java applications are stored in a special folder for quick execution later Only advanced users should delete files or modify these settings Settings View OK canca Figure 47 Open the Java Control Panel and the Java Cache Viewer Windows 1 Open the windows control panel 2 Double click the Java button to open the Java Control Panel 3 Select the General tab 4 Click the button View
18. is needed EGVP User Guide Clients page 53 6 2 8 Export preferences When choosing this menu option the dialog Export preferences with the three tabs Inbox Sentbox and Archive are displayed 6 2 8 1 Inbox and sent messages You can define whether messages are to be saved automatically into the folders defined here A checkbox offers the option to delete the successfully exported messages directly from the inbox or sentbox aii Export preferences e Inbox Sentbox Archive Y Yes incoming messages are exported automatically Export directory D Delete messages after successful export Export rule Please select the required verification status sages to be exported I Status ok 7 Status undefined 9 Sta F Create subdirectories for every status Figure 32 Export settings inbox tab Additionally you can define export rules for received messages The rule applies on the status determined in the inspection sheet Furthermore you can define that messages are stored in subfolders according to their status In case you want to import the messages with another Communicator based application you should keep the checkbox disabled Note If you import exported messages from other P O boxes of EGVP these 0 messages must be exported in the main folder and not in subfolders It is only possible to import data of other P O boxes from one directory The function
19. last access was successful A grey question mark represents an unidentified status of the server Directory service Selecting this option presents information about the directory service of the application e User ID Shows the unique ID registered to the active P O box for the directory service e Filter ID Shows the key needed for the general address filter This means that e g registered clients will only see recorded backends as available receivers in their address book while backends can see all occupants e URL Displays the directory service s Internet address Additionally the directory service s CA certificate is shown In the lower right corner of the user interface the status of the LAST access to the directory service is shown A red cross means that the last access failed a green check mark indicates that the last access was successful A grey question mark represents an unidentified status of the server EGVP User Guide Clients page 59 Verification server OCSP CRL Relay This option shows the URL and certificate of the used verification server OCSP CRL Relay It is possible to select a verification server OCSP CRL Relay of a selective list The certificate is necessary for the response when certificates are validated online In the lower right corner of the user interface the status of the LAST access to the verification server OCSP CRL Relay is shown A red cross means that the last access failed a green check m
20. materials without previous agreement For legitimate users of this product this right is granted within the contractual terms All copies of this user manual must bear the same notice of copyrights as does the original regardless whether the complete text or only parts of it are used Governikus and Governikus Communicator are registered trademarks of Governikus GmbH amp Co KG Bremen The copyrights of the Java programming language and all other technologies that are freely available at Oracle are registered to Oracle The copyright for JBoss is registered to Red Hat Inc Their terms of trade apply Other products and technologies that are listed within this product information are possibly trademarks of further owners and must be obeyed respectively EGVP User Guide Clients page 5 2 About this manual Primary target of the user guide is to offer you information and explanation about installation functionality and usability of the electronic court and administration mailbox Elektronisches Gerichts und Verwaltungspostfach EGVP Furthermore this document is intended to help you with any questions or problems you may have using the application Chapter 3 names system requirements which are necessary for using the electronic court and administration mailbox EGVP Chapter 4 contains a step by step description of the installation and the start of the EGVP The user interface with all of its contents is described in detail in chapter
21. name for each message Together with the signer the time of signature is displayed If a message is signed this is indicated by a symbol in the column status Click the table title to sort the data in ascending or descending order Message ID The OSCI Manager provides a unique identification for every message shown in the ID column in all post boxes By default all messages are ordered by date meaning the newest note is in the first row Click the title of the ID column to sort the table as or descending by ID Note The ID of a message is part of the folder name build for every received j or sent note in the application directory Compare definition of working directory and OSCI filing within the file system Sender reference number and Receiver reference number These columns display the receivers and senders reference number Organisation Sender or Receiver Depending on the post box this column shows the organisation of the addressee or the sender Sender ID Receiver ID and User ID This column displays the user ID In the inbox it is named sender ID and shows the user ID of the sender in out and sentbox the receiver s user ID is displayed The archive shows the sender ID in incoming and the receiver ID in outgoing messages Zip code Sender or Receiver This column displays the senders zip code in the inbox the receivers zip code in out and sentbox and both in the archive depending
22. not change in the process For validation the time has to be defined first By default this is the time of entry at the OSCI Manager inbox and sentbox and the time when the message was created in the outbox Signed attachments This tab is available if the message contains an attachment which is signed with PKCS 7 The tab shows the result of the validation All certificates which have been used to sign the attachments are checked The result has impact on the status of the entire message After finishing the validation of the signed attachments the verification result of the message is adjusted first column in the inbox The verification result is a summary of the validation result regarding the OSCI message and the inspection sheet of signed attachments following these rules e Incase one of the validations is not valid red the status is set to not valid red e Incase all validations are valid the status is set to valid green e Incase at least one validation is not defined the status is set to not defined yellow If no signed attachment exists the status is determined from the inspection sheet A validation is possible for documents which include the PKCS 7 signature enveloping signature or which have the PKCS 7 signature attached detached signature Note 4 Opening an embedded document enveloping signature is only possible if the file type is included in the file name The name of the P
23. note in every post box An open mailer shows a read and a closed one an unread message Unread notes are also written in bold Information i This outbox column displays the current message status e The message is sent or received just now E l l e The message still has to be signed according to the designated signature level e ih The message was signed according to the designated signature level e The message is edited right now In the sentbox this column will show you whether the message has been received by the addressee no symbol or not 2 EGVP User Guide Clients page 29 Note With every start of the EGVP the message status is checked and the E display is updated The display can also be updated manually from the context menu check status Export In case the message was exported a blue arrow is displayed in this column inside the inbox and sentbox Import This column is shown in the inbox and outbox If a message was imported a symbol is shown here e The message was imported e uf The message was not imported correctly The message is also marked red in the message area Forwarded This additional column in the inbox shows whether the message is forwarded Server entry end of receiving Within inbox sentbox and archive the column Server entry with the receiving timestamp date and time is displayed Please note that this is the moment the message w
24. on whether the message is incoming or outgoing EGVP User Guide Clients page 31 City Sender or Receiver This column shows the name of the city of sender or receiver E mail Sender or Receiver Depending on the displaying post box this column shows the e mail address of the addressee or the sender Phone Sender or Receiver This column shows the phone number of the respective sender or receiver 5 1 3 The tab bar Message The message tab is available in all post boxes and shows the content of each message in the same way it was entered in the message dialog Therefore sender and receiver in the EGVP are guaranteed to see the note in the exact same manner Business card The tab is available in all post boxes and shows the respective information name address of the correspondent Attachments The tab is available in all post boxes and shows the file names of attachments assigned created sent and received messages With double click the associated application depending on the file extension is launched and shows the content of each attachment Additionally it is possible to save a selected attachment in any folder from the context menu Therefore you only have to select a folder It is not necessary to name the file Content data All files are shown that are signed with the help of the sign function These are the real message files The tab is available in all post boxes Transmission report This tab is
25. on www egvp de in the section Downloads The following or a similar window is displayed EGVP User Guide Clients page 19 Figure 5 Java Web Start loads the application Note 4 After installation you can launch the application by selecting the respective item on the Java Cache Viewer Here all applications are shown in a selection dialog The Java Cache Viewer offers the possibility to create a desktop icon for every previously launched Java application To create this icon open the view dialog of the temporary Internet files mark the respective application and use the context menu to Install Shortcuts 4 3 Java Web Start When starting the first time the EGVP will be installed together with Java Web Start Every following start will be handled by JWS which will connect to the installation server and automatically check for new or updated modules The download will then start automatically Depending on data volume connection speed and server load the download can last some minutes e The amount of downloaded data depends on whether you want to install or update the application Installation needs more time because the entire EGVP data has to be loaded If only an update is executed there is less data to be downloaded e Updates are executed either when launching the application and an online access is available or in case the connection is established later e g while sending and rece
26. or several options and print them After confirmation with OK the Print dialog will be displayed The Cancel button will stop the function and Help will show the application s online help The menu option is the same as the one from the tool bar To print attachments you have to open the attachment first and print manually EGVP User Guide Clients page 76 Delete In all post boxes it is possible to mark one or a number of messages and choose the Delete option Before a message is definitely deleted you have to confirm the removal by clicking Yes in the upcoming Yes No dialog In case the message should not be deleted you can select No The menu option is the same as the one from the tool bar Forward This function enables you to forward a previousiy marked message from your inbox The address book opens and a new addressee has to be selected Afterwards the message is saved in the outbox and all further functions are available Only the data from the tabs message business card attachments and content data of the original message is forwarded Export With this option a dialog opens and you can save one or more messages manually to the file system With the button select define a directory to which the message is exported Note d To enable the 3 party application to notice when an export is finished the EGVP additionally creates a lock file message lock within the export directory The export by the
27. that needs to be acknowledged The menu option is the same as the one from the tool bar Note In case the message format of the received message does not conform to the defined format or it wasn t possible to encrypt the message 4 completely an error message is displayed The message will be marked red in the inbox and the message status is undefined The OSCI Manager will mark the message as not yet collected The message will neither be archived nor exported Try to receive the message again Please contact the support if the message is replayed EGVP User Guide Clients page 74 6 6 3 Handling messages The following functions are assignable with the Messages menu as well as with the context menu or the function bar buttons 6 6 3 1 Functions from the menu Edit Select any message in the outbox and select the Edit option The button is disabled for forwarded or already signed messages In the last case you have to remove all signatures before you are allowed to edit the note The EGVP can only edit messages which were created with the message dialog Imported messages from a 3 party application can only be deleted but not edited Check Selecting this option initiates signature verification from the user interface The option is not available in the archive The verification of the message takes place in the background and the result is shown in the window signature verification The verificat
28. the search bar Confirm your entry with OK 2 The Java Cache Viewer opens Right click on EGVP and select Create shortcut from the menu 3 Quit the Java Cache Viewer The shortcut can be found on your desktop 4 Right click on the shortcut and select Run as administrator The application opens 4 6 Starting the application After the installation process you are now presented the application A start screen is displayed This splash screen is always displayed while starting the application EGVP User Guide Clients page 23 Terms of use When launching the EGVP the first time a window with two functions is shown First you are informed about the current terms of use of EGVP The second function defines the storage location of messages created with the OSCI based communication fa Terms of use and select message folder I Terms of Use End user license agreement EULA for the use of the software Electronic Court and Administration Mailbox EGVP A Introduction Please read this End user license agreement carefully before installing the software This End user license agreement is a legally binding contract between you either as legal entity or natural person and the Federal Republic of Germany represented by the participating courts and authorities subsequently licenser for the programme Electronic Court and Administration Mailbox EGVP as well as possibly corresponding media printed m
29. them The tab displayed in the foreground is the one you last opened EGVP User Guide Clients Note ia The overviews in the address book can be sorted in ascending or 4 descending order by columns The column which is currently active is highlighted by colour and marked by a prefix W for descending and a prefix A for ascending order Click on a column to switch from a descending to ascending order or reverse Click on a different column to make this one the active for sorting page 65 6 5 2 Tab Users On the first displayed tab of the address book it is possible to choose one or several addressees Therefore you can confine the selection of displayed receivers with the input fields in the upper part of the window To start searching press Enter The results of the search are shown in the browser below Results can only be displayed when the number of hits is less than 500 If the number of hits is greater you are notified and advised to confine your search R Select message addressee x Name Company name contains Ee Search results Organisation Name Company name City 4 w r I lt 0 to 0 of overall 0 Hitsperpage 50 w ano select dose Hel Figure 39 Address book tab Users with example receivers Following possibilities for working with the address book are available Input field Search for entry Narrow down the results by entering several search cr
30. to open the Java Cache Viewer dialog Linux 1 Launch the command line interface or press Alt F2 2 Enter javaws viewer and press enter to open the Java Cache Viewer dialog Mark the respective application and click the red cross above EGVP User Guide Clients page 91 Anzeigen Anwendungen CG 2C instalierte Gr e 0 0 KB Gecachte Gr e 40563 KB Anwendung Hersteller Typ Datum Gr e Status EGVP Client 2 8 Electronic Court and Administration Mailbox Anwendung 24 05 2013 40056 KB IE Figure 48 The Java Cache Viewer The uninstalled application can be found in the Deleted Applications tab dropdown upper left corner Possibly existing desktop or menu entries for the Java application are deleted as well
31. under options The settings for the E mail notification open EGVP User Guide Clients page 48 AB Electronic Court and Administration Mailbox 2 8 English Client PO Box D egvp_message File P O box Message Extra Server cil zs E mail notification Strg Umschalt B z Neu BR Bees DA Status report E Mail notification strg Umschalt P n Remove sign X S B Inbox BE Import preferences Strg Umschalt I Subject amp Export preferences Strg Umschalt X _Test Mes amp Send automatically Strg Umschalt T OSGI i 8 Receive automatically Strg Umschalt R fel Archiv T X Delete automatically Strg Umschalt D av x Re enable disabled dialog boxes Figure 26 Menu Options e mail notification Enable the checkbox and enter your e mail address in the input field In case multiple addressees are to receive an e mail notification a shared e mail address has to be established before Please confirm your entry with OK E mail notification Notification via e mail v Yes I want to be informed by e mail about incoming OSCI messages My e mail address sample e mail com Ex een Figure 27 Settings for e mail notification Possibly the OSCI Manager has been set to send an additional e mail notification if the addressee has not fetched the message within a defined period This setting is subject to the operator of the OSCI Manager and has t
32. 44444s0nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 79 Te E E O Ar ek ae DURE heey ea ree a a cere eT Ant 79 6 7 4 Agreement to changed privacy policy eeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaaees 79 Report Sioen een 81 Explanations to the inspection sheet ae nenene 83 Information about error messages and alerts eee eceeeeee etter ee eeeeeeeeeeeeeeeeeeeeneaaees 85 Table of fiqures na ee 86 Appendix 1 How to fix problems with the print option in the context menu using Windows 88 Appendix 2 How to uninstall the EGVP application uuusunnnsssennnnnnnnennnnnnnnnnnnnnnnnnnn 90 EGVP User Guide Clients page 4 1 Legal information and further notices Although this product documentation was written to the best of our knowledge and with reasonable care errors and inaccuracies cannot be totally excluded Legal or other liability for inaccurate information and their consequences cannot be assumed The information given in this product documentation reflects the current state of development and can be changed without further notice Future editions can contain additional information Technical und typographic errors are corrected in subsequent editions This user guide as well as all copyright capable materials that are sold along with this product is copyright protected All rights are reserved by Governikus GmbH amp Co KG Bremen Governikus KG It is prohibited to copy or otherwise reproduce copyright capable
33. I message contains signed files in PKCS 7 format as attachments these can be opened within the tabs attachments and content data The function is of special interest for PKCS 7 files which were transferred in enveloping format Opening the embedded document is only possible if the file type is part of the file name Therefore the file name of the PKCS 7 file may not be changed Example e file name doc pkcs7 extraction and opening is possible e file name pkcs7 extraction and opening is NOT possible Save as This function is available within the tabs attachments and content data It can be used to save attachments or content data to the file system Print Print a file from the tabs attachments and content data from the associated program In case the file format is not linked to a program the file cannot be printed The function is optimised for Windows XP and Windows 2000 If you experience any problems with printing from the context menu check out the instructions in Appendix 1 How to fix problems with the print option in the context menu using Windows Subsequent verification of certificates From the context menu each certificate can be verified by the OSCI Manager concerning its status validity Please mind that an active Internet connection is necessary The result is displayed and can be saved or printed A subsequent change of the results in the tab inspection sheet does not occur For verification a time has to
34. Inbox OSCI 2 Messagetype Message ID Fri 24 05 2013 1 Testnachricht Test Message 22_Testbackend_ message_0000000 9 kosed Sentbox OSCI sal Archiv T av Message Business Card Content Data Elektronisches Gerichts und Verwaltungspostfach Nachrichtentyp Testnachricht Betreff Test Message Aktenzeichen des Empfangers Aktenzeichen des Absenders Nachricht Test message please ignore 1 Message s Directory Service Y OSCI Manager Verification Server _ Figure 11 User interface example The main dialog elements of the user interface are e Menu bar With the menu bar you manage the user interface The menu items allow the user to quit the application or to change settings e Tool bar Use the toolbar to create edit and handle messages The same functions are available with the Messages menu e P O box bar The P O box bar is located at the left hand side of the user interface and allows selecting the Inbox the Outbox the Sentbox and the Archive The selected box is highlighted in colour and the name of the respective post box is displayed on top of the message section The number of not yet read messages is shown additionally e Message area The message area contains the major data of created sent and received messages Depending on the shown post box different information is displayed in a table You m
35. KCS7 file may not be changed e g filename doc pkcs7 T EGVP User Guide Clients page 33 6 Scenarios This chapter offers information about typical situations while using the EGVP We will show you how to create a new or edit or open an existing post box Furthermore you learn to close or delete a P O box and to send messages and work with them 6 1 P O box handling This chapter shows how to create a new or edit or open an existing post box Furthermore you will learn to close or delete a P O box after working with it 6 1 1 Establish a P O box To create new P O boxes follow the next steps e Click New within the sign in dialog or choose the P O box menu option New to create a new P O box The dialog Privacy policy is displayed Accept the policy for establishing a new post box Additionally you can view a listing of all participating courts and administrations You can also define whether the addressee is able to send you messages or not e Option 1 Communication with creating a P O box Activate this radio button if you wish to establish a personal P O box The addressee can send you legally binding electronic messages For further information please click on Details A window is displayed and shows the Data privacy statement EGVP e Option 2 Communication without creating a P O box Activate this radio button if you do not wish to establish a personal P O box You cannot receive legally binding answer
36. User Guide Electronic Court and Administration Mailbox Clients EGVP version 2 9 0 2 Document version 1 5 last amended May 04 2015 http www egvp de Table of contents 1 Legal information and further notices uss4444444nnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnn nennen 4 Aboutthis Manual en ee a ee 5 PReduirements css Eon 6 3 1 Organisational requirements uuunn44nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 6 3 2 Technical requirements ren 6 3 3 sage Notes iine ikea 10 Valid characters to fill in the business card 444444444nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 10 3 4 Further operational environments of the EGVP 224sssnnennnnnsnennnnnnnnnnnnnnnn nn 12 3 5 Information on technical background 444444ssnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnn nn 14 4 Installation guide Zr ee Mere ee a a Ae OW a ER 15 2 4 Installation Witty JING P xcs dee ea Ra an 15 4 1 1 Installation of the Java Runtime Environment uuuuussssssnnnnnnnnnnnnnnnnnnnnnn 15 4 1 2 Selling UP SAVE scan een 15 4 2 First start of thew NEP ae een enna iahadetede 18 4 3 Java Web Start ocre er EA A A EEE a EA 19 4 4 Java Web Start security warning uuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 20 AS Java terms Of lICeNC Eyre ea E e A ER 20 4 6 Starting tne appli6alianz ae ee nee 22 5 ISON INE ACE erae n ea eae ead tea seiasenct eaen
37. a 7 immediately The following version of EGVP will no longer support Java 6 Note Information on current problems caused by Java can be found on http www egvp de or http www governikus com Attention Problems while starting the application may occur if different bit versions of Java Runtime Environment JRE and Java Web Start are installed Please make sure JRE and Java Web Start are installed in the same bit version either 32 bit or 64 bit The supported operating systems combined with the supported JRE are listed in the following table openSUSE 12 x at least 1 6 0_41 not recommended at least 1 7 0 _11 Windows XP at least 1 6 0_41 not recommended at least 1 7 0 _11 Windows Vista at least 1 6 0_41 not recommended at least 1 7 0 _11 Windows 7 Windows 8 at least 1 6 0_41 not recommended at least 1 7 0 _11 Table 1 Supported operating systems in combination with the JRE Necessary access rights for installation update and business Certain access rights are required on the computer For the installation of Java Runtime Environment Java Web Start and the first installation of the EGVP you need administrator rights for your computer Subsequent updates only require normal user rights read write access The following table shows the different rights which are necessary for each process EGVP User Guide Clients Process page 9 Read Write access Java install
38. a and Windows 7 a prompt may notify you that you do not have administrator rights This prompt can be displayed even though you are logged in as administrator In this case you have to modify the user access control Please proceed as follows Windows Vista Select Start and go inside the Control Panel Choose User Account and then Turn User Access Control on or off The checkbox Use User Account Control UAC to help protect your computer must be unchecked Click OK to confirm Restart your computer for the changes to take effect Please mind that this change applies for every user Then restart the application After the installation the security level can be reset to its former state Windows 7 Select Start and enter uac in the search box Press Enter User Account Control User Settings are displayed 2 Move the slider downwards to Never notify With this setting no more warning will appear when changes to the system are made Click OK to confirm Restart your computer for the changes to take effect Please mind that this change applies for every user Then restart the application After the installation the security level can be reset to its former state Alternative procedure In Windows Vista and Windows 7 you can also start EGVP as an administrator for one time after the download is completed Please do the following 1 Create a shortcut Therefore go to Start type javaws viewer in
39. age HR Beteiligter commercial register message Mahn Antrag ProfiMahn application data of an applicant or process procurator to the dunning court incl online dunning application OptiMahn etc Testnachricht filing of test messages As of June 2014 Subject In this mandatory field you have to enter the subject of your message The addressee can see this text first when the message is displayed in his P O box Reference In this field the reference for the message can be selected You can select between no reference or addressee s reference Additionally the sender s reference can be used Attachments Button Attachment This opens the file explorer and you can select attachments for your message Courts and administration only accept file formats which were approved The corresponding acceptance regulation can be found at the website of each court administration or at http www egvp de In case you add one or more files whose format is not accepted according information is displayed This also applies when changing the recipient Nevertheless you can attach this file to the message This way exhibits can be attached whose file format are not approved EGVP User Guide Clients page 62 x Please mind the existing file format restrictions for filing documents with a court i At least one of the selected files does not comply with these restrictions Please see www egvn de for further informatio
40. apply only one signature deactivate this checkbox Selection for sending with advanced signature Decide whether you want to sign messages with signature level advanced with a software certificate or with a smartcard The option Software certificate Smartcard declares that you do not want to make a selection now and that you decide directly by signing the message Note from the outbox Settings for advanced signatures are also used for signing messages Software certificate If you want to use a software certificate to sign messages with the signature level advanced you can define here where the certificate to be used is stored The last used EGVP User Guide Clients page 64 file path is used by default In case the settings haven t been changed the user directory is selected Alternatively you can directly select the appropriate certificate You can also define a directory wherein several possible certificates are stored If a file path directory is selected you can select the appropriate certificate before transmission of the message After entering the PIN the message is sent Smartcard A smartcard can contain advanced as well as qualified signature certificates Therefore an according selection can be made in this section If a message has the signature level advanced and is to be signed with a signature certificate stored on a smartcard this certificate can be lodged here In case a qualified ce
41. ark indicates that the last access was successful A grey question mark represents an unidentified status of the server 6 3 2 Menu Help Selecting this option will show the help find information of the current window or the entire application here About EGVP This menu item shows the information about the application s version 6 4 Create messages Warning iIN With the English EGVP client messages must only be created via the import interface for 3 party software and not via the message window for the time being Messages can be created with the message dialog or by using the 3rd party import generic import interface Both options are described below 6 4 1 Create a message with the message dialog To create messages click the create messages button in the user interface or choose New from the Message menu The message window opens In the message window messages can be created signed if necessary and either be stored in the outbox or sent instantly After the selection of an addressee and all further entries you can save the message in the outbox or send it right away Optionally you can add attachments You also have to decide on a message type and a signature level qualified advanced or unsigned To select a signature level choose the according entry from the dropdown list EGVP User Guide Clients page 60 Signature level Outbox Send Settings Message type Please sele
42. arty img amp Close Strg W ose Be Edit Strg 1 ated Messagetype 05 2013 1 Testnachrig i neh fe Delete StW hange ox settings Sentbox oscl zal Archiv Figure 31 Exchange certificate The Settings window opens Go to the tab Basic settings select the certificate in question or create a new one and confirm with OK Before the certificate is changed the OSCI Manager is checked for messages for the P O box with the old certificate Note Ws i Old messages cannot be received again after you have changed the certificate EGVP User Guide Clients page 52 Note With the expiration date the P O box cannot be used anymore and 4 changing the certificate is no longer possible Messages which arrived before the certificate has expired can still be fetched Please delete your P O box with expired certificates by your operator You are allowed to request the user support for those purposes 6 2 6 Import preferences 3 party With providing the generic import interface for business data the EGVP offers an interface for suppliers of custom software to pass content data including attachments The EGVP imports this data and converts it to OSCI messages showing these in the outbox Before first use of the 3 party data interface some settings have to be made The menu item Import preferences displays the adjustment window for the import Set the exchange fol
43. as completed on the OSCI Manager and not the moment of receiving the message in EGVP This time specification is the same as the one on the inspection sheet as well as the one on the transmission report the sender will get after transferring to the OSCI Manager Note i The OSCI Manager is the receiving device of the service provider Thus the entry at this server is decisive to protect time limits By default all messages are ordered by date meaning the newest messages is in the first row Click the title of the Server entry column to sort the table a or descending by ID Created Only displayed in the outbox this column shows the creation time of newly generated messages not the time the signature was applied Message type This column exists in the inbox outbox and sentbox and represents the type of message The characterisation will help to find messages of a special content or function EGVP User Guide Clients page 30 Subject This column shows the respective contents of the subject It is available in all post boxes From and To The inbox will show the column From with the name of the sender the other boxes point to the column To with the receiver of each message The archive contains both columns Click the column title to reorder the table The data can be sorted by name and first name in a or descending order Signer The column appears in every post box showing the signers
44. aterial and documentation in online or electronic format Software The Software comprises also every update and amendment to the originally by the licensee delivered resp provided software By installing copying downloading differently using or accessing the software you agree to observe licancararaamant and ite roaulsatiane Select message folder Please choose a standard directory in which all messages will be stored This will be used to store incoming outgoing and archived messages Choose Figure 9 Terms of use Please read the terms of use and accept the conditions to use EGVP Select message folder You now have to set the message folder s location Attention The folder can only be defined once with the first launch of the application Changing the folder after the event is hardly possible Please consider thoroughly before choosing the message folder how you can avoid a change of the respective path to the folder Are there parts on your hard disk where you can be sure that they neither will be adjusted nor renamed in the next time We recommend EGVP User Guide Clients page 24 choosing a high level directory to create the main message folder e g c OSCI messages The application generates a sub folder osci governikus and stores all messages and attachments in this subdirectory e Click the Select button e Select and possibly create a directory for your P O box C
45. ation or update Depending on the operating system administrator rights First installation update Java folder administrator rights User directory target directory for the local EGVP P O box Java preferences registry of Windows systems operational use User folder Folder for the local EGVP P O box Folder bremen online services Governikus KG under documents and settings Windows XP or ProgramData Windows Vista 7 8 Java preferences registry of Windows systems Defined export folder for messages to export from the EGVP P O box Defined import folder and folder for 3 party interface for messages to import into the EGVP P O box Table 2 Access rights for installation and operation of the EGVP Please ask your administrator on the first installation if necessary Use of smartcards In legal relations documents usually have to be signed with a qualified electronic signature Hence you need a smartcard of a trust centre which is suited for qualified signatures The EGVP is not limited to certain smartcards but supports the most German smartcards that enable at least qualified electronic signatures A list of smartcards whose signature certificate and request formats are currently supported by EGVP is located at www egvp de or on the web pages of respective courts or administrations of justice Please request the signature level and possible further r
46. ause otherwise problems with saving attachments and folders with more than 255 characters can occur under Windows Please mind that probably not the entire directory path is displayed Furthermore we recommend not exceeding a file name length over 60 characters because they also extend the directory path Valid characters to fill in the business card To complete the business card the following regular expressions are allowed Field phone number 0 9 2 This means e All numbers e The special characters e Atleast 2 characters This allows for example to enter 49 421 20495 60 e Field E mail A Za z0 9 amp _ 2 w _ 2 a zA Z 2 6 This allows the entry of e g info governikus com e All additional fields w amp 4 A p InLatin 1 Supplement p InLatinExtended A 2 e This means that the entry of the following characters is allowed All characters of the alphabet upper and lower case EGVP User Guide Clients page 11 All numbers All umlauts upper and lower case The special characters amp Blanks The minimum length of an entry is two characters A normal or hard space Alt 255 is not allowed for the beginning or end of an entry Scanning of attachments We recommend scanning documents that are intended to be sent as an attachment in PDF format with a point density of 300 DPI and a colour density of 1 Bit black white in order to
47. automatically The interval has to be at least 15 minutes Note The function Receive automatically is activated by creating a P O box and the setting of receiving messages amounts 30 minutes 6 2 11 Delete automatically Clicking this option displays the window Delete automatically This dialog offers you to automatically delete the locally stored messages from inbox and or sentbox after a defined number of days The messages and their attachments however will stay in the archive You can t define a period less than one day Additionally you can define that only messages which have already been exported are deleted 6 2 12 Address book Here you will find all persons and institutions listed t0 whom messaging with EGVP is possible You have the possibility to choose between the tabs users and favourites e In the users tab on the upper part of the window you can enter several criteria concerning the respective addressee The results of the search are shown in the browser below You can select more than one addressee at once by using the control key combined with the mouse With the help of the arrow buttons you can skip between the address book pages Narrow down the result by entering more search criteria e The favourites tab offers an overview of your preferred users Therefore you have to mark these on the corresponding tab and add them with the button add to favourites You can also conf
48. avigate to the last address book page Button Details amp Marking an addressee in the result browser will enable the Details button Click this button to see the information window containing the business card and all certificate information of the marked addressee R Information Business card User ID Qeiisatidh tome At 2 DETER SSCA GOSS Ra Address Title Name Company name umge Christian name Organisation es Organisational unit Street Amini House number amp Postcode 8680 City Be Federal state een Country E mail Mobile phone Phone Fax Figure 40 Details of the respective addressee EGVP User Guide Clients page 68 Button Add to favourites 3 If you send messages to a specific user often it can be useful to add this user to your favourites A click on the button will add the marked user to your personal favourites When sending new messages to this user you can choose the user directly from your favourites The number of favourites is limited to 100 Note If you have your favourites well organised and up to date you only 4 need the tab user to maintain your favourites If you have selected an addressee once from the favourites EGVP will offer the favourites tab as first choice on the next start The tab which is displayed first is always the one the last selection was made from Button Select This button is only displayed when opening t
49. avoid multiple PIN entries and can create person independent P O boxes which can still be used in case of absence Please set the kind of ciphering you intend to use and continue e self provided software certificate e software certificate at hand e smartcard at hand Before that you can already decide whether your PIN entry is done via the computer s keyboard or with the key pad of the card reader The PIN has to be at least 4 digits long and may not exceed 20 digits EGVP User Guide Clients Note It is strongly recommended to use a software certificate for ciphering in the EGVP To save the certificate we recommend to create a sub folder for certificates in the example on a server for security reasons saving on an external device is preferable Documents and Settings software certifikates or lt connected server directory gt software certifikates Copy the corresponding file in the defined directory U a E Note Make sure that the software certificate for establishing your P O box is not expired Establishing a P O box with an expired certificate is not possible 6 1 1 3 1 1 In case you like to create and use a new electronic signature click the Create button and Use of a self provided software certificate the Creation of software certificate dialog will be displayed if Note This certificate is not intended to sign messages page 38
50. ay change the displayed columns by right clicking the heading EGVP User Guide Clients page 26 e Tab bar Different tabs display all information available for the respective message Select a row in the message table to choose a note and click in the lower half of the dialog on the tab you want to see Keep in mind that depending on the active P O box only certain tabs are enabled The description of the several tabs is described in the chapter The tab bar e Status section The current status of sending and receiving processes is shown here 5 1 1 The P O box bar Inbox To display all received messages click the Inbox button The message area shows a table with default columns e Verification result of the OSCI message due to the inspection report Signature level Attachments un read Replied Forwarded Exported Imported Arrival at server Message type Subject From Signer and Message ID Additionally you can select the columns e Receiver reference number Sender reference number Organisation Sender Sender ID Zip code Sender City Sender E mail Sender and Phone Sender You may change the displayed columns by right clicking the heading The tab bar below has the tabs e Message Business card if existent Attachments Content Data Inspection Sheet if existent Signed Attachments and Certificates enabled Outbox To see which messages are ready to send
51. be defined By default this is the time of entry on the server inbox and sentbox or the time the message was created outbox EGVP User Guide Clients page 79 Details Details can be viewed for every certificate by a right click 6 7 Additional functions In addition to the standard functions there are some more functions which are described in the following 6 7 1 Debug mode de activate This function forces the application to log every activity within the post box until debugging is deactivated You can deactivate the debug mode by selecting the menu item or closing the application At this point an automatic e mail with your default e mail application is generated containing the logged information as attachment The e mail form asks for more information which may be helpful to analyse the problem Please answer these questions and send the e mail to the stated addressee The feature is optimised for Microsoft Windows XP and Windows 2000 and for Linux with the window manager Gnome Debug mode is active when the lower right corner displays the text You are in debug mode and in the Extras menu the option Debug mode is checked Attention On 64 bit systems the debug mode cannot be used Please create e mails with your e mail client and add the logging output manually In order to do this please copy the content from the Java console The i console is shown by using the Java Control Panel Tab Advanced Sett
52. certificate You can define another way of entering the PIN for the supported card readers as well EGVP User Guide Clients page 47 Note If you use a smartcard certificate to encrypt your P O box you have to enter your PIN with your smartcard reader repeatedly for every action sending receiving user search h 6 2 Use of the P O box To use the P O box effectively there are several functions These are briefly described in the following 6 2 1 Settings When selecting this option from P O box Edit the settings dialog for the active P O box opens All parameters for a P O box can be changed here These are e g personal information of the sender business card as well as the certificate or P O box name Users can also change the kind of PIN entry for supported card readers PIN pad of the card reader or keyboard of the computer Attention Because identification data is only allowed to be saved on a smartcard it is mandatory to enter the PIN for a qualified signature on the PIN pad of the card reader only Note If you use a smartcard certificate to encrypt your P O box you have to enter your PIN with your smartcard reader repeatedly for every action sending receiving user search 6 2 2 E mail notification You can be informed when an OSCI message arrives in your P O box To use this option you have to define an e mail address Choose the option E mail notification
53. ct a message type subject Reference Recipient s reference number Sender s reference number Message Attachments Attachments F 4 r available 30 MB used 0 byte s Figure 36 Message window Menu File Here you can define the signature level and save it to the outbox You can also cancel the creation of the message by clicking Quit Menu Extras Select Settings to open the settings for the message dialog You can define a default message type with default values for every message dialog in the tab General You can also define a default directory for attachments In the tab Instant sending settings for sending messages without caching in the outbox can be defined Menu The help for the message window can be opened here EGVP User Guide Clients page 61 Addressee Click on select for the address book The entry of an addressee is mandatory The necessary steps for selecting an addressee are described in chapter 6 5 in detail Message type Each message must have a defined message type With the message type a certain distribution rule may apply within the addressee s organisation It is the sender s task to define a certain type to make sure that the message can be handled correctly The listing below shows further information for the assignment of message types Name of the message type meaning of the message type Allgemeine Nachricht general mess
54. d F Yes PIN input should be done via card reader Selection of encryption decryption certificate Figure 18 Certificate display Mind that you have to have an active Internet connection before clicking OK because the business card data is transmitted to the directory service This can take some time Do not interrupt the process Now your P O box is established and you can use the EGVP to send and receive messages 6 1 1 3 1 2 Use of an existing software certificate To select a software certificate click on Select and a new dialog opens EGVP User Guide Clients page 41 Name ofP O box English Client PO Box Device for PIN input You can decide to enter the PIN via the keyboard of the card reader if supported or through the computer keyboard Yes PIN input should be done via card reader Selection of encryption decryption certificate Figure 19 Software certificate selection Choose an existing certificate and confirm with Select File name Files of type Software Certificate p12 pfx Figure 20 Certificate selection dialog You are prompted for the PIN of the selected certificate EGVP User Guide Clients page 42 Certificate for the key PIN entry PIN for ciphering certificate Figure 21 PIN entry Finally the certificate is shown in the tab Basic settings Confirm with OK Please mind that you have to have an ac
55. der for the provided custom data Three subfolders Messages where the EGVP will look after data to import DefectiveMessages for messages that cannot be imported and SentMessages to store the confirmation receipts will be created automatically e Messages The custom software has to provide the data in subfolders for each message in this folder e DefectiveMessages Messages which could not be imported correctly are stored in this folder The log txt and the corresponding error message provide information about the failure cause e SentMessages Acknowledgements for sent custom software messages are stored here An automated import in a certain interval is possible To activate it please enable the checkbox Yes import messages automatically from the import directory You have to define whether an error message is shown on the screen or a record in the log txt is sufficient document Import interface for business data in EGVP This document i The interface for suppliers of custom software is described in the Re is provided by Governikus KG 6 2 7 Import without exchange folder dynamic data transfer The dynamic data transfer offers transferring content data and attachments without defining an exchange folder Options import preferences 3 party data transfer Thus you do not need to set up the 3 party interface within the EGVP Please ask your business software supplier what kind of interface
56. e automatically ak 57 6 2 11 Delete automatically uuusuunsssssennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 57 6 2 12 Address BOOK conus an ieaie ea a e 57 6 2 13 Subsequent certificate verification 444444 nennen 58 6 3 Information regarding the P O b0Xx en ne 58 EGVP User Guide Clients page 3 7 8 9 10 6 3 1 Menu Server aeg 58 6 3 2 Menu Zr nenne 59 GA Create message Si raer ie eek 59 6 4 1 Create a message with the message dialog sssssssessssesenrrnrresserrrrrrrrressee 59 6 4 1 1 Storing the message in the outbox sssssseeeeeesssessrrrnnrrsssrrrrrren 62 6 4 1 2 Instant sending 2 2 rear 62 6 4 2 Create a message using the 3 party import generic import interface 64 6 5 AdAress Book rn ee A E E at 64 6 5 1 Select message addressee using the address book 2 nennen 64 6 5 2 Tab Users er ansehe ee ee 65 6 5 3 Tab Favourites sn ee es e r 68 6 6 Working with Messages nn ee een rent 71 6 6 1 Send Messages alien 71 6 6 2 Receive Messagess an sites ee 72 6 623 Handling messages eea these leanne eared 74 6 6 3 1 Functions from the mente 74 6 6 3 2 Functions from the context menu uueeeenssssennnnnnnnennnnnnnnennnnnnnnnnn 76 6 7 Additi naltuneliahs eue er ea 79 6 7 1 Debug mode de activate uuuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnnnnn 79 6 7 2 Re enable disabled dialog boxes 2
57. e error message is displayed if the problem still exists otherwise the message is sent immediately Note 4 In case the Internet connection is interrupted while sending it is possible that the receiver got the message but it is still stored in the outbox instead of the sentbox Contact the addressee to make sure the message was received or send it again Note Y It is not possible to send messages to addressees with expired P O box certificates 6 6 2 Receive messages The Messages menu contains two functions for receiving messages These features are also available with the function bar buttons Receive When starting this function all messages related to the active P O box and waiting at the OSCI Manager will be collected and displayed in the inbox Please note that an active Internet connection is required Fetching new messages is done without further notice The status will be shown in the status section at the bottom of the P O box bar You can see that message x of n is received and there will be a life indicator to show the finishing progress status EGVP User Guide Clients page 73 In case no message is available for you the message There are no messages for the selected P O box on the server is shown Otherwise the external messages are now displayed in the inbox The menu option is the same as the one from the tool bar Note After a message is received it is displayed as i
58. e verified because of missing content data e The file lt filename gt doc pkcs7 could not be interpreted After finishing the validation of the signed attachments the verification result of the message will be adjusted first column in the inbox The verification result is a summary of the validation results regarding the OSCI message and the inspection sheet of signed attachments These are the rules e f one validation is not valid red the message status is set to not valid red EGVP User Guide Clients page 82 e lf all validations are successful the message status is set to valid green e If one validation is not defined yellow the message status is set to not defined yellow If no signed attachment was sent the status of the inspection sheet applies Note 4 Opening of an embedded document is only possible if the file type is included in the file name The file name of the PKCS7 file may not be changed e g filename doc pkcs7 Inspection sheet XML In addition to the inspection sheet in HTML it is an inspection sheet in XML available This inspection sheet shows the results of the verification of the signature and the verification of the certificate of the signature respective to the OSCI message Furthermore if it is applicable it displays the results of the signed attachments You will find the results in the message folder in the file system By exporting a message the inspection
59. ed or renamed in the future If all users shall use a central P O box the message directory has to be the same for all users Therefore you have to find an internal agreement on which directory is used Please ensure that all users have the required user rights to access the directory Support of terminal servers The Governikus card control drive makes use of the PC SC standard besides accessing to the KAAN Professional The standard offers a unique interface to card control drives The EGVP User Guide Clients page 14 operating system e g Microsoft Windows or Linux offers a service for smartcards which addresses Governikus by using this standard The contemporary terminal software has the ability to tell the driver of the card reader e g with the help of virtual USB ports that the reader is connected to the local computer terminal server although it is situated to the workstation of the user Attention There is no support for terminal servers at present 3 5 Information on technical background The Java based EGVP assumes a certain Java Runtime Environment JRE Activation and deployment is based on Java Web Start see Oracle page on Java Web Start which is included in the JRE installation Java Web Start automatically installs all resources required on the user s computer Resources provided on the server must be digitally signed A web server responds to an HTTP request for a JNLP file Java Net
60. eekly Report from 00 00 00 o clock on Monday of the current week to 00 00 00 o clock on Monday of the following week e Monthly Report from 00 00 00 o clock of the first day of the current month to 00 00 00 o clock of the first day of the following month For the first interval the settings apply restricted because information first is logged from the point of activation Therefore the first interval will be from the point of activation of the report to the end of the edge which is elucidated above EGVP User Guide Clients page 50 Is EGVP not available the report will log again from the point of re start EGVP The file of the protocol first will be compiled if you try to receive or export messages after the expiry of the period of protocolling The report will be stored as csv file named with the P O box name plus the time of reporting e g Example_post_box_26 08 201 1 27 08 2011 csv Every row of the csv file contains the following information e Date Time e Action receiving export e Message ID Arrival at server e Successful yes no The verification that determines whether all messages from the OSCI Manager were received by the EGVP client is executed when creating the report for the respective time In case messages are not yet received an additional verification report as well in csv format is created in the same directory This report contains the following information about the missing messages e Message ID
61. equirements needed in respective administrative procedures at courts and administrations If you intend to use a smartcard a smartcard reader has to be connected to the computer A listing of all currently supported smartcard readers is available at www egvp de or at the web site of affiliated courts or administrations under Technical requirements Attention For generating qualified digital signatures only smartcard readers must i be used that are confirmed according to the German Digital Signature Act Deutsches Signaturgesetz SigG and whose confirmation is published by the Federal Network Agency Bundesnetzagentur BNetzA With release of this application only the appointed EGVP User Guide Clients page 10 smartcard reader met these requirements This application also supports smartcard readers that allow or are not yet confirmed If you use such a smartcard reader you are using this application not as a signature application component with which qualified digital signatures can be created 3 3 Usage notes Establish a P O box The P O box is to be installed on a local computer because network access depends on transfer rates and other factors which are not influenced by the EGVP Low transfer rates and special configurations of the EGVP can result in slow responses of the application When installing the P O box you have to make sure it is installed on the highest level of the hard drive bec
62. es Messages which have been sent or received with the EGVP can be transferred to the file system by the Export function or can be moved via drag and drop Windows only from the user interface From the file system the data of the entire message can be processed Manual access to data of files within the OSCI folder location of all messages in the file directory can result in malfunctions of the EGVP Therefore no support is guaranteed if manipulations of the file system in the OSCI folder have occurred 3 4 Further operational environments of the EGVP Communication of the EGVP within a network EGVP communicates via HTTP Therefore the HTTP methods GET HEAD and POST are used The TCP ports depend on the configuration of the server Usually these are the pairs 80 443 and 8080 8443 Authenticating proxies with the schemes Basic and NTLM are supported When using Java Web Start two password entries are necessary The reason is EGVP User Guide Clients page 13 that applications of the Governikus KG do not contain any authentication information but have to request them as well If a proxy or firewall filters the download of JNLP and JAR files on application level it has to be allowed The following MIME types may not be filtered e multipart related for OSCI e application x java jnlp file for download of JNLP descriptors e application x jar for downloading the JAR files e binary x java serialized for the communication with the direct
63. figure the function in the respective dialog by defining an interval Send automatically V Yes send messages automatically V Yes sign messages automatically Selection of encryption decryption certificate Use P O box key Za Subject Gia issuer Wee Valid until amp Details Loc Figure 35 Settings for automatic sending Additionally it is possible to configure the client to automatically sign messages with the advanced signature level This feature needs the definition of the respective signature certificate to use for signing the message You can use the P O box encryption and decryption certificate by clicking the checkbox or by selecting a separate signature certificate The respective PIN will be cached and encrypted locally so you won t be asked for the PIN in future EGVP User Guide Clients page 57 Note It is not possible to use PIN caching for qualified signatures because it is not allowed to cache a PIN of smartcards In case a message cannot be sent it remains in the outbox and is marked red If it was a temporary connection problem a new attempt to send the message is made It is still possible to send messages by using the Send all or Send selected functions 6 2 10Receive automatically Choosing this option will display the window Receive automatically Define the interval in minutes how often EGVP has to check the OSCI Manager for messages and fetch them up
64. fter how many days the messages shall be deleted EGVP User Guide Clients R Export preferences Inbox Sentbox Archive Inbox Y Yes delete incoming messages in the archive automatically Please configure after how many days the messages shall be deleted T Export archived messages previously Export directory C inbox Sentbox v Yes delete sent messages in the archive automatically Please configure after how many days the messages shall be deleted Ex Lone 720 720 Figure 34 Delete archived messages page 55 Note Sent messages are only archived from EGVP version 2 4 and higher Messages that were sent with an earlier version of the EGVP will not be available in the archive Attention All settings in the tab archive only affect the messages in the archive Messages which exist in the inbox and sentbox as well are not affected EGVP User Guide Clients page 56 Note You can define a period after which the messages will be automatically ii moved to an external directory These settings have to be made A FR separately for received and sent messages Mind that messages which have been sent and received will be moved corresponding to the first rule for the archive 6 2 9 Send automatically Ready to send messages in the outbox that must not be or are already signed can automatically be sent Con
65. gure 36 Message WINGOW cies sae cee igen ee 60 Figure 37 Notification when trying to add a file with a non accepted extension 62 Figure 38 Settings Instant SONGiIng u ee 63 Figure 39 Address book tab Users with example receivers uuuunnessssnnnnnnnnennnnnnnnennnnnn 65 Figure 40 Details of the respective addressee secccceessenceeeeneeeeeeeeseneeeeeneeeseeeesseeenees 67 Figure 41 Selecting an addressee from the favourites tab ccccceeeeeeeeeeeeeeeteeeeeeeeeeeeeeee 69 Figure 42 Example error message about proxy SettindS ccceeeeeeeeeeeeeeeeeenteeeeeeeeeteeees 85 Figure 43 Server status 06 42 Goa ida Baa i a ee aoa 85 Figure 44 Windows dialog Folder Options susnsss42snnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnn 88 Figure 45 Windows dialog Edit File Type 22 2 89 Figure 46 Windows dialog Editing action 89 Figure 47 Open the Java Control Panel and the Java Cache Viewer nnssssssssseeennnenn 90 Figure 48 The Java Cache Viewer suuuunsnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenn 91 EGVP User Guide Clients page 88 Appendix 1 How to fix problems with the print option in the context menu using Windows If you have any problems printing from the context menu the reason may be that there is no program defined for printing HTML files To fix this follow these instruction
66. h the same hash value as the first one This hash value will be encrypted with the sender s private key The original document the signed hash value and the sender s public key and certificate are sent to the receiver This is what the OSCI Manager does when checking the signature First the encrypted hash value is decrypted with the sender s public key The OSCI Manager computes a new hash value of the document and compares it with the hash value sent and signed by the signatures owner If successful this ensures the integrity of the signed file but it does not mean that the certificate is valid and does not tell something about its quality and status Certificate verification The verification of the signature certificate is executed to ensure that the certificates issuer trust centre Knows the identity of the person who signed that the certificate is valid and not locked and to ensure the authentication of the signature The verification covers three steps e lt creates a chain of certificates until it reaches the trusted anchor e All certificate signatures within the chain are checked cryptographically regarding the validity of all used signature certificates and the certificates of their issuers at the moment of signing e Status verification of all certificates with different methods depending on the respective certification authority trust centre The status verification is performed online requesting a trust centre These a
67. hange to the chosen folder and complete with the Select button K Select message folder Save in ho Computer 4 ay a Lokaler Datentr ger D Zuletzt DVD RW Laufwerk E verwendet Ca vet he Eigene Dokumente A Folder name Files of type All Files Figure 10 Select message folder After your selection the window Terms of use and select message folder is back in display Check the shown directory for the message folder and press the OK button To create a new EGVP P O box refer to chapter P O box handling EGVP User Guide Clients page 25 5 User interface Those who are familiar with e mail programs will easily understand the basics of the application The user interface offers a management dialog for sent and received messages If required more dialogs open after respective user activities e g the login window when launching the application a dialog to build new messages and another to define the individual P O box preferences The elements of the management dialog are the toolbar the P O box bar the message area and the tab bar R Electronic Court and Administration Mailbox 2 8 English Client PO Box D egvp_message folder osci_governikus egvp2_client sls sana i s u dn File P O box Message Options Extra Server SIE lt e o r New_ Edit Receive Receive again E 3rd party impor Sign_ Remove signature s Send selected Send all Delete B
68. he address book from the Message dialog Mark the designated receiver and choose Select to store the addressee to the edited message In case you have marked more than one addressee all receivers will be placed into the message Button Close Closes the address book without choosing a receiver and change back to the Message dialog or the main application Button Help A click on the button will open the help for the address book 6 5 3 Tab Favourites It is possible to add often addressed users to your favourites using the respective button on that tab If you have your favourites clearly arranged and up to date you have quick access to the designated recipient Moreover you can use favourites to create messages without existing internet connection as in this case only favourites can be selected as recipients EGVP User Guide Clients page 69 MM Address book ee u Br Be EEE Users Favourites Federal State x lis Bremen v x Q Name Company name w contains Bremen Search results Organisation Name Company name Postcode City Amtsgerichte Amtsgericht Bremen 28195 Bremen a Gesellschaften HB WirtschaftsF rderung Bremen WFB 28195 Bremen Kommunalyerwaltungen HB Gewerbeaufsicht des Landes Bremen 28195 Bremen Untere Landesbeh rde Gesundheitsamt Bremen 28195 Bremen 4 m b I lt 1 to 4of overall 4 gt I Hits per page 50 w a 2 ob Close Help Figure 41 Select
69. ide Clients page 27 Archive To display all archived messages click the Load archive messages button In case the archive is already loaded click the button Archive The message area displays the default columns Unpacking status Signature level Attachments Source Arrival at server Message type Subject From To Signer and Message ID Additionally you can select the columns Sender reference number Receiver reference number Organisation User ID Zip code City E mail and Phone You may change the displayed columns by right clicking the heading The tab bar below has the tabs Message Business card if existent Attachments Content Data Transmission Report Acknowledgement Inspection Sheet if existent Signed Attachments and Certificates depending on the source incoming or sent messages enabled 5 1 2 The message area Verification result of the OSCI message according to the inspection sheet 0 This inbox column gives a short overview of the signature and certificate verification result Possible symbols are e All exams have passed with a positive result e At least one of the checks could not be accomplished e Minimum one of the executed exams passed with a negative result Note Messages with the verification result not accomplished will 4 continuously be verified automatically to check whether the status has changed If the re e
70. igital signatures only smartcard readers must be used that are confirmed according to the German Digital Signature Act Deutsches Signaturgesetz SigG and whose confirmation is published by the Federal Network Agency Bundesnetzagentur BNetzA With release of this application only the appointed smartcard readers met these requirements This application also supports smartcard readers that support insecure PIN entry or are not yet confirmed If you use such a smartcard reader don t use this application as a signature application component to create qualified digital signatures The message can be signed several times by running the function as often as needed You can also sign more than one message at once when you have selected multiple messages in the outbox and use a software certificate You only have to enter the PIN once and all messages are signed Remove signature s This option removes signatures of a selected message from the outbox If you want to remove one or more signatures a dialog opens where you can select the signature to be removed Import copy By using this option you can copy one or more messages from a directory in the file system to the inbox A dialog to select the message is displayed This function also enables the import of stored messages to the P O box to use the verification functions of the EGVP Print This function enables you to print a previously marked message You can choose only one
71. imestamp when the message has entered the OSCI Manager Additionally the name of the OSCI Manager data about the sender and the signer of the particular message information about the certificate and a listin of the transmitted attachments is shown Inspection sheet HTML In the inbox the inspection sheet is available This information was received together with the relevant message and contains the result of the signature and signature certificate verification performed by the OSCI Manager Signed attachments HTML After receiving the OSCI message the EGVP client automatically checks if signed attachments PKCS 7 exist The verification is executed for signed files stored in ZIP container as well If signed attachments exist EGVP tests the validity of all certificates used For it the application connects to the verification server OCSP CRL Relay The result of the validation is displayed in the additional tab Signed attachments and looks similar to the inspection sheet The inspection sheet of signed attachments shows the format of PKCS 7 signatures e signature with document contents for enveloping signatures e signature without document contents for detached signatures If verification of signed attachments cannot be executed it is documented in the inspection sheet for signed attachments There are three possible error messages e Anerror occurred while trying to access the server e The signature s integrity could not b
72. ine the selection with selection criteria and navigate through the pages with the arrow buttons A detailed description of this function is available in the chapter Address book EGVP User Guide Clients page 58 6 2 13Subsequent certificate verification The tab certificates in the lower part of the user interface shows all certificates belonging to a message From the context menu each certificate can be subsequently checked online concerning their status validity via the verification server OCSP CRL Relay of the corresponding OSCI Manager Please mind that you have to be online The result is shown and can be printed or saved A subsequent change of the results in the inspection sheet does not take place For the validation a time has to be defined By default this is the time of entry on the server inbox and sentbox or the time the message was created outbox 6 3 Information regarding the P O box Information regarding the P O box is available from the menus Server and 6 3 1 Menu Server OSCI Manager Selecting this option presents further information about the OSCI Manager for the application e URL Displays the OSCI Manager s Internet address e CA certificate Shows the CA certificate of the OSCI Manager s public key In the lower right corner of the user interface the status of the LAST access to the OSCI Manager is shown A red cross means that the last access failed a green check mark indicates that the
73. ing an addressee from the favourites tab Input field Search for addressee Narrow down the result by entering several search criteria With the drop down menu you can select which search criteria you want to enter If you want to enter more than one you can add a new row with the button prefixed You can remove a row from the search with the minus button To the right of the input field in the first row is the reset button X With this button you can reset all entries concerning your search When you enter different search criteria the browser will only display a reduced selection based on your criteria Note For a logical AND combination between search criteria you have to add a new row and select the same category as before Display Overview The columns Organisation Name Company Name Postcode and City default display will give you an overview of all addressees fitting the search criteria If you would like to see more columns you have to add them from the context menu click with the right button of the mouse on the topic of the column It is as well possible to set the default values with the help of the context menu Click the column title to change the sorting up or downwards within the respective column Mark one or several entries with the mouse For multiple selections use the mouse in combination with the shift or control key EGVP User Guide Clients page 70 Note T Receivers
74. ings Java Console Please send e mails for supporting purposes to egvp westernacher de 6 7 2 Re enable disabled dialog boxes With the help of Re enable disabled dialog boxes in the Options menu all disabled message boxes are again displayed as on first application launch 6 7 3 Quit From the menu file you can quit the application In case there are still messages in the outbox you will receive a notification before the application is closed 6 7 4 Agreement to changed privacy policy In case the privacy policy has changed you will have to agree to the new privacy policy when opening your P O box before you can send and receive messages If you disagree your address book entry is deleted from the directory service Not yet received messages are EGVP User Guide Clients page 80 fetched Creating new messages sending and receiving are not possible any more You can now also delete the local P O box EGVP User Guide Clients page 81 7 Reports While receiving or sending messages several reports are produced All reports assigned to a note are shown in the respective tab in the lower half of the application window Please note that active tabs depend on the chosen post box This chapter gives you information about the three possible reports Acknowledgement This tab is only enabled in the sentbox and contains the data returned to sender from the OSCI Manager while sending This data includes e g the t
75. ion result refers to mathematical integrity of the signed OSCI message according to the state it had when entering your file system In case others may have manipulated the message on your file system the display in the administration window can differ from the originally received message On verification tne message is extracted from the signed OSCI message which reverses possible modification that may have occurred in the meantime A notification informs you about rebuilding a message In case the system was not able to rebuild a manipulated OSCI message after verification it is marked red and an error notification is displayed In order to detect the errors cause it should be selected and verified again Note A failed message verification may be due to manipulation Proceed as follows Mark the message in the inbox and click receive again or select receive again from the message menu The message is fetched again from the OSCI Manager in its original state Please mind that already fetched messages are only stored on the OSCI Manager for a certain period of time Please ask your provider for information on storage duration If the verification is successful online certificate verification is executed automatically for the signed documents PKCS 7 if existent Therefore the user has to be online Please mind that signature verification only refers to the signed part of the message The following parts of a message are n
76. ion was successful the existing data on the directory service can be used for the P O box of EGVP Click Apply to confirm the operation You will see the business card where it is possible to complete or to edit the existing data s 6 1 1 2 Tab business card 6 1 1 2 Tab business card If you are not yet registered to the directory service S A F E close the window Import a P O box After accepting the privacy policy with the 1 option you will reach the Settings dialog with two tabs Business card and Basic settings First enter all personal information to be sent later with every message to the addressee Mandatory fields are shown red Confirm your entries with OK EGVP User Guide Clients page 35 Note b z T YV After accepting the privacy policy with the 2 option short information is displayed and you will reach the user interface directly You can now send new messages but are not able to receive any messages Christian name Organisation industry Organisational unit Contact person Street Street number Posteoder GB United Kingdom D A E mail Mobile phone Phone Figure 13 Setting in the tab business card EGVP User Guide Clients page 36 Note To complete the business card the following regular expressions are allowed Field phone number 0 9 2 This means e All numbers e The special characters
77. iteria With the drop down menu you can choose which search criteria you want to enter If you want to enter more than one you can add a new row with the button prefixed You can remove a row from the search with the button To the right of the input field in the first row is the button With this button you can reset all entries concerning your search When you enter different search criteria the browser will only display a reduced selection based on your criteria EGVP User Guide Clients page 66 Note For a logical AND combination of search criteria you have to add a new row and choose the same category as before Entering space characters also leads to a logical AND combination Example a Organisation Obere Landesbeh rde in Nordrhein Westfalen will only display results which have Obere and Landesbeh rde in the name and are located in Nordrhein Westfalen Display search results The columns Organisation Name Company Name Postcode and City default display will give you an overview of all addressees fitting the search criteria If you would like to see more columns you have to add them from the context menu click with the right button of the mouse on the topic of the column It is as well possible to set the default values with the help of the context menu Click the column title to change the sorting up or downwards within the respective column Mark one or several entries with the mo
78. iving messages Java Web Start x Downloading application K gt av Name EGVP Backend Publisher Elektronisches Gerichts und Verwaltungspostfach From http 10 211 1 70 8888 Figure 6 Displaying the download status EGVP User Guide Clients page 20 4 4 Java Web Start security warning After the download is finished successfully a message is displayed JWS requests access to the local computer and the network In this safety warning Oracle names the certificate used for signing the downloaded modules and the trust centre which guarantees the certificates authenticity The figure below shows a safety warning The concrete display and message depends on the used JRE version Warning Security x The application s digital signature has been verified Do 6 you want to run the application Name Govello2Beistellung Backend Publisher bremen online services GmbH amp Co KG From http 10 211 1 70 8888 cn ey The digital signature has been walidated by a trusted source More Information Figure 7 Safety warning Oracle safety warning is only displayed with the first download Click the Install button depending on the version it can also be referred to as Complete to finish the installation and launch the application The EGVP user interface is displayed 4 5 Java terms of licence The first EGVP start presents the Java terms of licence Please read the declaration and accept i
79. llowing characters are accepted in attachments and content data within the EGVP e all characters of the alphabet upper and lower case e all numbers e special characters _ e blanks EGVP User Guide Clients page 12 Naming of attachments Please do not attach any files of the same name as content data Usually messages created with the EGVP contain content data with the following names nachricht xml nachricht xsl visitenkarte xml and visitenkarte xsl Note If you intend to send a message of XJustiz please attach the 2j according file using the identifier xjustiz_nachricht xml This way the message conforms to the OSCI transport profile for XJustiz Write protected attachments Please make sure that you only send attachments which are fully readable and are not read and or write protected Transfer limitations The default limit for attachments is 30 MB and 100 files As addressee you have to ensure that you are able to receive messages of this size Also mind the size limits when sending messages Size limitations of the P O box With a maximum of 1000 messages within a post box meaning in out and sentbox together and post box dimension of 2 GB per post box the EGVP should operate with an adequate speed Exceeding these limits may result in reduced performance Size restrictions for favourites The number of favourites is limited to 100 Further processing of messag
80. lly you can find the respective link on the desktop of your workstation or look for the file javacpl exe and run it EGVP User Guide Clients page 16 Figure 1 Java Control Panel of Java 6 Network Settings Select the General tab and press the Network Settings button EGVP User Guide Clients Network Settings x Network Proxy Settings Override browser proxy settings C Use browser settings er Address fi0 21 0 8 Port foso Advanced Bypass proxy server for local addresses Use automatic proxy configuration script Script location Direct connection ox cereal Figure 2 Network settings page 17 Please check the configuration In case you are using a proxy server you have to activate the Use Proxy server radio button and enter the IP address manually Setting up the proxy server directly Use proxy server or using the browser settings Use browser settings may have effect on the connection speed Click OK to save the settings Version of Java Runtime Environment We now recommend checking whether the correct Java version is activated in the Java tab In the section Java Application Runtime Settings click on View to open the JNLP Runtime Settings dialog Java Runtime Environment Einstellunge Java Runtime Versionen 5 11 60 28 hti fiavas K Program Files 66 MW
81. me time Do not interrupt the process Now your P O box is established and you can use the EGVP to send and receive messages Note amp E Y Note that locked certificates cannot be used to establish a P O box EGVP User Guide Clients page 45 Note Note that with the beginning of EGVP version 2 6 0 0 and S A F E there are special requirements of using the smartcard certificates The used smartcards have to contain a cryptographic key which enables deciphering and designating This means that the functions 2 to cipher and to decipher KeyUsage keyEncipherment and dataEncipherment as well as to authenticate KeyUsage Digital Signature have to be provided by one certificate In case these functions are provided with separate certificates they won t fulfil the requirements of the registration service S A F E 6 1 1 3 1 4 Exchanging the P O box certificate In case you want to exchange an already embedded certificate e g because it will soon expire you can do this in the basic settings as well Further details are described in chapter 6 2 4 After confirming the selection of a new certificate with the OK button the certificate is exchanged Before exchanging the certificate the application checks for new messages for the P O box Exchanging the certificate can only be completed after all messages are retrieved Note Please note that messages which were sent prior to exchanging
82. n Figure 37 Notification when trying to add a file with a non accepted extension From the file header a check is initiated to ensure that the file suffix is consistent with the expected file format If there is no consistency a respective note is shown Button Delete If you want to remove files from the message select these in the window and click delete afterwards Note 4 Do not use files with the same name as the content data as attachment Usually content data is named herstellerinformation xml nachricht xml nachricht xsl visitenkarte xml and visitenkarte xsl Note If you intend to send a message of XJustiz please attach the amp according file using the identifier xjustiz_nachricht xml This way the message conforms to the OSCI transport profile for XJustiz 6 4 1 1 Storing the message in the outbox With a click on the button outbox the complete message is saved in the outbox The message dialog closes If you opted for storing the message in the outbox before sending you can make sure that the message was saved correctly by clicking on the outbox in the P O box bar and selecting the message from the listing All data is shown in the tabs in the lower part of the user interface 6 4 1 2 Instant sending By clicking the Send button the message is sent If necessary it has to be signed beforehand If you opted for instant sending the message is s
83. ncomplete if e the message format of the received message does not conform to the defined format OSCI message not complete or e it wasn t possible to encrypt the message completely The message will be marked red in the inbox and the message status is undefined The OSCI Manager will mark the message as not yet collected The message will neither be archived nor exported Try to receive the message again Please contact the support if the message is displayed again Attention A completely received and encrypted OSCI message can possibly not be visualised completely Thus the export of this message is not complete The message has to be checked and exported again Receive again The inbox offers the function Receive again The respective message must be selected in the message browser Use this function e g after a negative result of the check button When trying to receive the message again the application will ask the intermediary to send the respective message again Fetching new messages is done without further notice The status is shown in the status section at the bottom of the P O box bar You can see that message x of n is received and there will be a life indicator to show the finishing progress status A message after finishing is only shown if something went wrong e g the message is no longer available on the OSCI Manager and could not be restored In this case a warning dialog is displayed
84. ned signature level will recommend are sent immediately After sending the messages their transmission reports and acknowledgement information is stored to the sentbox To use this feature it is necessary that there are messages stored in the outbox for sending and that an active Internet connection is available The send status is displayed in the status section at the bottom of the P O box bar You can see that message x of n is sent and there will be a life indicator to show the finishing progress status EGVP User Guide Clients page 72 Send selected When selecting this option all highlighted messages stored in the outbox and signed at least as their previously defined signature level will recommend are sent immediately without further notice After sending the messages their transmission reports and acknowledgement information are stored to the sentbox To use this feature it is necessary that there are messages stored in the outbox to send and that an active Internet connection is available The menu option has the same function as send selected from the tool bar Note In case more than one message was sent at the same time and some _ problems occur during sending the respective not sent messages will 4 be marked red in the outbox The client will show only the last f message after finishing the sending To see the particular note for a not sent message select the message and use the send selected function Th
85. nent it will be updated without further notice thus the most current version on the computer 4 1 1 Installation of the Java Runtime Environment Please ensure that the correct version of Java is installed Note If you do not know which JRE version is installed on your system or if any is installed at all then proceed as follows Microsoft Windows systems Open the DOS prompt using the Start menu Programs and Accessories Enter the command java version and press return _ Now the JRE version is displayed or if not installed the note invalid command or file name will appear Linux systems Open a shell and enter the command java version and press return Now the JRE version is displayed or if not installed the note Command not found will appear If you do not have a JRE in version 1 6_xx or 1 7_xx it has to be installed Please ensure that you have administrator privileges on your work station If necessary ask the system administrator Please download the recommended version on your work station and start installation by double clicking the file jre 1_6 0 xx xxxxxx exe Read and accept the terms of licence and follow instructions of the installation assistant After successfully installing the JRE you can install the EGVP 4 1 2 Setting up Java In case the correct version is installed please take the time to configure Java Therefore you have to launch the Java Control Panel usua
86. o be requested there 6 2 3 Status report preferences It is possible to report all incoming messages and their export Additionally you can verify whether all messages stored in the OSCI Manager s P O box were received from the EGVP client EGVP User Guide Clients page 49 4 Electronic Court and Extra Server Es E mail notification Ctrl Shift B File P O box Message i Edt Receive Status report preferences Ctrl Shift P amp Import preferences Status report preferences amp Export preferences Ctrl Shift X jestnac festnac Send automatically Ctrl Shift T fahn Na amp Receive automatically Ctrl Shift R best M FE Delete automatically Ctrl Shift D festnac lav x Re enable disabled dialog boxes jestnac ver mr reena i PSAN Figure 28 Menu Options Status report preferences Select the menu Options Status report preferences to get the configuration dialog Status report directory C Interval Daily Report exported messages Figure 29 Tab Interval of Status report preferences On the Interval tab you can define whether incoming and optionally exported messages are to be reported Select a directory on your file system to store the reports You have to make a decision of the interval of the report e Daily Report from 00 00 00 o clock of the current day to 00 00 00 o clock of the following day e W
87. of the message as referred to in the business card e Addressee This is the addressee of the message as referred to in certificate e Entry at server Specifies the message s entry time on the server This can be relevant for messages that have to adhere to a time limit This statement also displays whether the given time OSCI Manager s server time or a timestamp of an accredited timestamp service provider e Summarised verification state The message status is displayed These are the possible states All certificates were positively verified Further processing is possible without restrictions Atleast one validation could not be executed The message s state is ambiguous Please verify the information in section Certificates and check results Atleast one validation has the result not valid Thus the whole message is not legally binding Further processing should not take place if liability is mandatory Further information is available in the document Governikus Pruefprotokoll pdf only available in German EGVP User Guide Clients page 85 9 Information about error messages and alerts In case the information shown in the respective alert or error message does not help to fix the problem please contact the support Please use the debug mode to log details and assist the support to find a solution for you Please refer to chapter Debug mode de activate Sometimes error messages contain incomprehensible source code
88. ormation window containing the business card and all certificate information of the marked receiver EGVP User Guide Clients page 71 Remove from Favourites button To keep your favourites clearly arranged it is recommended to clean them up from time to time and to remove unused addressees Mark the respective receiver and click on the Remove from favourites button Select button This button is only displayed when opening the address book from the Message dialog You can mark the designated receiver and use Select to store the addressee to the edited message In case you have marked more than one addressee all receivers will be placed into the message Close button Click the close button to cancel the selection process and to return to the message window or to the user interface Help button With this button you can open the help 6 6 Working with messages This scenario describes all functions which are available from the menu message You will be able to create edit process send and receive messages 6 6 1 Send messages After a message was created and stored in the outbox it can be sent In the following the two functions for sending will be described Note In case the transfer failed because the addressee was deleted in the meantime an error message is shown Send all When selecting this option all messages stored in the outbox and signed at least as their previously defi
89. ory service The transport of the OSCI messages uses the HTTP method POST If a proxy is used the maximum size of POST requests has to be adjusted to the double size of the maximum size for attachments 60 MB The default configuration for most proxies is chosen in a way that only small sized files e g 1 MB can be sent If necessary the time out values of the proxy have to be extended as well if sending larger messages is necessary Using EGVP in a network environment The P O box is to be installed on a local computer because the access from a network environment depends on transfer rates and other factors which are not influenced by the EGVP Low transfer rates and special configurations of the EGVP can result in slow responses of the application Please mind the following when using the EGVP in a network environment e The user has to have reading and writing rights for the OSCI directory e The user may not be limited for the transfer of data within the network e The simultaneous access of 3 party software to the data in the OSCI directory has to be avoided Before defining the message directory please mind the following e Who is going to use the EGVP Do you want to share access with colleagues e Which computers will operate the EGVP Is the message directory on the local computer or shall it be available within the network e How is renaming of the directory avoided Which section of your hard drive or file server is not mov
90. ot signed Subject of the message signature level and local time If the status of a certificate according to the routing slip is not defined yellow it is verified again when the inspection sheet is created In case the status has changed this change is shown in the inspection sheet and the verification result is adjusted EGVP User Guide Clients page 75 Sign Using this option will open the dialog to select a private key for signing messages which have to be signed with an advanced signature or do not require any signature You can select either a software certificate or smartcard In case the option Yes the private key is stored on a card is selected you are asked to enter the signature PIN or to select the smartcard and enter the PIN afterwards If No select a file with the key in a system am going to sign with the certificate stored in the file is selected the explorer window will be displayed and you can select a p12 file private key After selecting a certificate the Ciphering PIN Entry window is displayed and asks for the respective PIN For a qualified signature the dialog PIN entry or in case no smartcard is in the card reader the dialog certificate selection is shown For the first case please enter the corresponding PIN For the second case please put the smartcard into the card reader and select the certificate before entering the PIN Attention when sending messages to Germany For generating qualified d
91. re the validations supported by the OSCI Manager e OCSP Online Certificate Status Protocol verification with Common PKI The trust centre returns the status of the certificate in question valid and not locked unknown or locked E g the owner can get his certificate locked in case of loss EGVP User Guide Clients page 84 e CRL Certificate Revocation List verification Every issuer of certificates administrates a black list of locked certificates The CRL verification will check that the respective black list does not contain the certificate in question e LDAP Lightweight Directory Access protocol verification This validation will only ask the issuer if he knows the identity of the certificate To fit the requirements of the signature law for verification of qualified certificates the OCSP verification or the combination of CRL and LDAP verification is recommended Additionally the verification server OCSP CRL Relay tries to validate advanced certificates at trust centres in the same way means if possibly with OCSP else with the combination of CRL and LDAP verification Section Summary and structure This is the primary part of the inspection sheet containing the summary of all validations made e Subject The OSCI subject within EGVP messages is defined as message type defined by author or sender e Message ID This unique ID is assigned by the OSCI Manager for referencing messages e Sender This is the sender
92. rtificate is available on the smartcard and is to be used for signing messages the according checkbox has to be activated After entering the PIN the message is sent 6 4 2 Create a message using the 3 party import generic import interface Instead of using the message dialog to create a new message it is also possible to generate a note with business software and import it into the EGVP dynamic data transfer Using the interface to create the message editing with the message dialog is no longer necessary An imported message cannot be changed After successful import the message is in the outbox If necessary it can be signed here before sending Please ask your business software supplier about the required interface 6 5 Address book In the following the address book and the possibility to select addressees is described in detail 6 5 1 Select message addressee using the address book The dialog Select message addressee shows all possible receivers stored in the directory service Here all persons and institutions are listed to whom messaging with EGVP is possible This window is displayed after clicking the Addressee or To button in the message dialog or choosing Address book from the Extra menu As soon as you click on the button To or Addressee or open the option Address book in the Extra menu from the application window a window showing three tabs opens You can choose one or more addressees from one of
93. s 1 Start Windows Explorer e g by pressing Windows Key E 2 Select Folder Options from the Tools menu 3 Choose the register File Types 4 Select HTML from the list Registered file types and click Advanced General View File Types Offline Files Registered file types Extensions FileTypes ooo y Fe 323 H 323 Internet Telephony 3 386 386 File A 362 3GPP2 Movie 3GP 3GPP Movie 3GP2 3GPP2 Movie 3GPP 3GPP Movie ud 77 7 7in_ archive zi r Details for AudioCD file type Opens with To change settings that affect all AudioCD files click Advanced Advanced Figure 44 Windows dialog Folder Options 5 In the Actions list select the entry Print and click Edit If there is no such entry click New and enter Print in the Action text field EGVP User Guide Clients page 89 Edit File Type E Firefox Document Change Icon Actions New en rin Edit Set Default I Confirm open after download F Always show extension I Browse in same window OK Cancel Figure 45 Windows dialog Edit File Type 6 Enter the following line in the Application used to perform action text field rund1132 exe C WINDOWS System32 mshtml dl1l PrintHTML 1 In case Windows is not installed in C Windows please alter the path accordingly Editing action for type Firefox Document 2 x Action Sprint Oox
94. s a not yet identified server status Example Directory Service OSCI Manager Verification Server Figure 43 Server status EGVP User Guide Clients page 86 10 Table of figures Figure 1 Java Control Panel of Java 6 ee en 16 Figure 2 Network settings Hussein 17 Figure 3 Java application runtime settingS uuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnn nenn 17 Figure 4 Java Control Panel Advanced 22444444nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnn nenn 18 Figure 5 Java Web Start loads the application 44444444Hennnnnnnnnnnnnnnnnnnnnnnnnn nenn 19 Figure 6 Displaying the download Status ea 19 EIQUrE 7 Safety Warning een eier 20 Figure 8 Java terms of licence example 244444u0unnnHnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnn 21 Fig r 9 Terms Of User an een 23 Figure 10 Select message TUE u a aa 24 Figure 11 User interface example res ea 25 Figure 12 Importa P O box seine 34 Figure 13 Setting in the tab business card uuuuussssnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnn nenn 35 Figure 14 Settings in the tab business card uuuuunsssnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 37 Figure 15 Create certificate and define PIN uu 4444444444BHnnnnnnnnnnnnnnnnnnnnnnannnn nenn 39 Figure 16 Save ceriifieale ss ee 39 Figure 172 PIN eNity zus ansehe 40 Figure 18 Certificate display
95. s or an electronic acknowledgement For further information please click on Details A window is displayed and shows the Data privacy statement EGVP e Option 3 No agreement to the data privacy policy If you do not want to choose any of the above options please choose the third option A use of the EGVP is not possible in this case 6 1 1 1 Transfer of an existing identity of the directory service S A F E By choosing the 1 option there will pop up the following window EGVP User Guide Clients page 34 meer T If you are already registered to the user administration of justice S A F E the data of your P O box will be accepted Please register with your login credentials If you are not yet registered dose the window In this case you can continue entering your data for establishing a P O box Access data Software certificate User name Passworc Username Password Figure 12 Import a P O box If you are already registered to the directory service S A F E you can use these login credentials for the registration to communicate with EGVP Select either a software certificate p12 key or a user name password Subsequently you can prove if your data is known by the directory service If the data is not available on S A F E an error message will pop up You have the choice to repeat the entry or to close the window and to establish a new P O box s 6 1 1 2 Tab business card If the verificat
96. sheet in XML will be exported as well The inspection sheet in XML is available for the subsequent processing of a message due to a special application Result of the certificate verification In the certificates tab the user can verify the certificate subsequently from the context menu The result is shown in a separate window Transmission report The transmission report is not shown in the application but can be selected from the function print EGVP User Guide Clients page 83 8 Explanations to the inspection sheet Applied verifications The OSCI Manager can perform different verification methods to verify an electronic signature enabling the user to act upon and to proceed with the message The signature level and the particular certification authority CA define the complexity of the applied verification method There is a difference between a signature check and the verification of the certificate used for signing Checking the signature is done locally e g on the receiver s computer The verification of the certificate is performed online if the related trust centre offers this service for this kind of certificate Mathematical signature verification Before signing an electronic document a so called hash value or finger print has to be created for the original message Having a fixed length this value is a short document extract Every file has its own hash value so it is not possible to create a different file wit
97. t The following figure shows the text which can differ depending on the installed JRE version EGVP User Guide Clients page 21 i To run the chosen Java Web Start Application on this system the existing Java Installation needs to be updated Therefore you have to accept the following license agreement with Oracle Oracle Binary Code License Agreement for the Java SE Platform Products ORACLE AMERICA INC ORACLE FOR AND ON BEHALF OF ITSELF AND ITS SUBSIDIARIES AND AFFILIATES UNDER COMMON CONTROL IS WILLING TO LICENSE THE SOFTWARE TO YOU ONLY UPON THE CONDITION THAT YOU ACCEPT ALL OF THE TERMS CONTAINED IN THIS BINARY CODE LICENSE AGREEMENT AND SUPPLEMENTAL LICENSE TERMS COLLECTIVELY AGREEMENT PLEASE READ THE AGREEMENT CAREFULLY BY SELECTING THE ACCEPT LICENSE AGREEMENT OR THE EQUIVALENT BUTTON AND OR BY USING THE SOFTWARE YOU ACKNOWLEDGE THAT YOU HAVE READ THE TERMS AND AGREE TO THEM IF YOU ARE AGREEING TO THESE TERMS ON BEHALF OF A COMPANY OR OTHER LEGAL ENTITY YOU REPRESENT THAT YOU HAVE THE LEGAL AUTHORITY TO BIND THE LEGAL ENTITY TO THESE TERMS IF YOU DO NOT HAVE SUCH AUTHORITY OR IF YOU DO NOT WISH TO BE BOUND BY THE TERMS THEN SELECT THE DECLINE LICENSE AGREEMENT OR THE N ALENT a se YOU MUST NOT USE THE SOFTWARE ON THIS SITE Do you accept the license agreement tet atita apee Figure 8 Java terms of licence example EGVP User Guide Clients page 22 Note Under Windows Vist
98. taasees GER AEIEEHENERLEREAEIEERSEER 25 5 1 1 The P 0 box bar ana ea 26 5 1 2 The message area au nn i a a a a mee nents 27 52 3 Fhe tab Dar see 31 Be SCENAall OS ra er Reed 33 8 1 PO BOX handling esse ee ee 33 6 1 1 Establish a P O BOX sia csiescs secves ee 33 6 1 1 1 Transfer of an existing identity of the directory service S A F E 33 6 1 12 Tab business Card ek 34 6 1 1 3 Entry of basic setliNgs create 36 6 12 Open a POD OK na ea 45 6 1 3 Delelea P Q POX see Re 46 6 14 Glose R ODON ser rasen 46 6 1 5 Edit P OD errs cach es et Se ea A AE eee 46 6 2 ISG Ol Te POO een neue re ee bonnets 47 62 1 Oet Sannan kieran r Re HE 47 6 2 2 E mail notification ar era ee seen 47 6 2 3 Status report preferences 222444unnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 48 6 2 4 Create new cerfificate 444444nnnnnnnnnnnnnnnnnnnnnunnnnnnnnnennnnnnnnnnnnnnnn ernennen 51 6 2 5 Changing the P O box Certificate 24444440044H HH nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 51 6 2 6 Import preferences 3 party cccccsscasssccvessscessusesesevuneseesevsesunsevsvsseevaveennsens 52 6 2 7 Import without exchange folder dynamic data transfer 52 6 2 8 Export preferences ee eriturrieeeegra 53 6 2 8 1 Inbox and sent messages 444sssnennnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnn 53 8 2 8 2 ArchVe unse ei EE Ara RE 54 6 2 9 Send automatically au net Haaren 56 6 2 10 Receiv
99. the E certificate cannot be retrieved again after you have exchanged the certificate u 6 1 2 Open a P O box After the first start of the application and after you have established a P O box a log in window is displayed You can choose an existing P O box Select a P O box from the listing and click OK In case only one P O box was established the dialog P O box selection is not displayed but you will get the PIN entry dialog directly The PIN entry dialog appears and you can enter your PIN which is assigned to the P O box After successfully entering the PIN the user interface is shown and you can create send and receive messages On opening the P O box the applications checks whether the integrated certificate is expired or not Will it expire in less than 90 days an according note is displayed Will it expire in less than 30 days you are notified on every opening of the P O box and are offered to generate a new certificate After the expiration of the certificate the P O box can only be used with limited functionality messages can be received but it is not possible to create or to send messages EGVP User Guide Clients page 46 Note The user is informed about a new version of EGVP as soon as the EGVP is launched or in case the EGVP is already running when an E Internet connection is established Prior to downloading a new version the EGVP has to be closed and restarted with an active Internet connection
100. tive Internet connection before clicking the button because the business card data is transmitted to the directory service This can take some time Do not interrupt the process Now your P O box is established and you can use the EGVP to send and receive messages 6 1 1 3 1 3 Use of an existing smartcard A card reader connected to your computer and a smartcard are required to readout the certificate from the smartcard To use the smartcard s certificate please click the button Read out EGVP User Guide Clients page 43 Name of P O box English Client PO Box Device for PIN input You can decide to enter the PIN via the keyboard of the card reader if supported or through the computer keyboard E Yes PIN input should be done via card reader Selection of encryption decryption certificate Subject Tai Issuer Gai Valid until afia Details Figure 22 Certificate read out A window is displayed informing you about certain risks and limitations and you have to confirm this explicitly Attention You are about to use a cipher certificate from a smartcard for your P O box It is recommended to use a software certificate Nevertheless if you would like to use a hardware certificate please consider the following restrictions in usability and functionality Itis not possible to make a backup copy from a hardware certificate This means if the card is damaged or lost it is not possible to access your P O box an
101. tored in the sentbox You can view the message by clicking on the sentbox in the P O box bar and selecting the message from the listing All data is shown in the tabs in the lower part of the user interface Under Settings in the tab Instant sending you can define additional pre adjustments EGVP User Guide Clients Preferences xs General Instant sending Y Allow multiple signatures Selection for sending with advanced signature Software certificate Smartcard Software certificate Smartcard Software certificate Last used file path Select appropriate software certificcate directly Directory with software certificates for subsequent certif Smartcard A smartcard can be used for advanced as well as for qualified signatures depending on the signature Readout level of the selected signature certificate This certificate shall also be used for qualified signatures CS Figure 38 Settings Instant sending page 63 You can define whether you want to allow multiple signatures to be applied to a message The according checkbox is activated by default On sending a message by clicking the Send button in the message dialog you are asked if you want to apply more signatures If you respond yes the dialog for selecting the signature certificate is shown again You can apply signatures as long as the according question is answered with no If you always want to
102. u or with the shortcut Ctrl M Using this function will display the file explorer The export folder defined in the Export preferences is displayed by default Select a folder and save the selected messages into this directory You can as well automate this function using the Export preferences Restore Accidentally deleted messages can be restored from the archive For this purpose you can change to the archive select the respective message and execute the function Restore via the context menu or the messages menu The message is restored in the inbox the sentbox or in both Delete Use the right mouse button to delete one or more messages EGVP User Guide Clients page 78 Prove retrieval state The first column in the sentbox indicates with an exclamation mark whether or not the message was retrieved from the addressee The state of every single message is tested automatically when opening the post box and after that in a two hour interval You can mark one or several messages in the sentbox and start the prove function with the context menu The program then will ask the OSCI Manager for the current retrieval state and update the display in the user interface Open From this menu within the tabs attachments and content data it is possible to open a file with the associated program In case the file format is not linked to a program the file cannot be opened Extract and open the content of a PKCS 7 file If the OSC
103. use For multiple selections use the mouse in combination with the shift or control key Note of It is required to select at least one column of the results therefore it is not possible to remove all columns Navigation Hits per page Define the maximum number of addressees to be shown on a page You can choose between 50 100 250 or 500 addressees per sheet Navigation n1 to n2 of overall n3 These numbers shown in the information index indicate which page is actually displayed and how many addresses fit the search criteria e n1 is the number of the first displayed address on the actual shown page e n2 is the number of the last displayed address on the actual shown page e n3 is the number of all receivers of the current address book regarding the search criteria E g 51 to 100 of overall 434 with defined 50 hits per page will give you the information that you are positioned on the second page of 11 in this address book EGVP User Guide Clients page 67 Note Ny In case no entries matching your search are found no hits are displayed Navigation with the arrow buttons In case the search criteria will display more addressees than defined in hits per page you can navigate between the several address book pages by using the arrow buttons Click e lt navigate to the first address book page e lt lt go back one page e gt gt go forward one page e gt n
104. will not be activated if there is no rule and folder defined for received messages EGVP User Guide Clients page 54 6 2 8 2 Archive In the tab Archive it is possible to select the functions Export archived messages and Delete archived messages The settings can be taken separated by received and sent messages Export archived messages The export function for archived messages is more likely a moving into an archive data backup For that reason you can differentiate between received and sent messages when defining the minimum age days of messages to move E g you can configure to move received archived messages into the backup folder after 30 days E Export preferences we Inbox Sentbox Archive Inbox 7 Yes delete incoming messages in the archive automatically Please configure after how many days the messages shall be deleted 720 V Export archived messages previously Export directory C inbox Select Sentbox V Yes delete sent messages in the archive automatically Please configure after how many days the messages shall be deleted 720 I Export archived messages previously Export directory C sentbox a Cre J Figure 33 Export archived messages By deleting messages after copying those to a defined folder the export will be initiated Delete archived messages If you would like to delete messages exclusively you only have to activate this function and to type in a
105. work Launching Protocol by delivering it MIME type application x java jnlp file jnlp The JNLP file specifies required resources for client software Resources are passed to an executable file that invokes the Java virtual machine JVM All resources are kept in cache Thus succeeding calls compare the cache s content with resources on the web server s side and download only those parts that have been changed or updated since last download Hence the user is guaranteed to always have the most current version and download volumes are minimised Furthermore Java Web Start provides enhanced security mechanisms It explicitly requests access to devices outside the Java context It verifies integrity of resources in cache via the digital signature Employed certificates are displayed If in doubt the user can cancel the operation EGVP User Guide Clients page 15 4 Installation guide This chapter describes step by step installation setup and first launch of the EGVP The delivery normally is performed with so called JNLP links 4 1 Installation with JNLP The Java Runtime Environment JRE is required for two reasons EGVP is Java based and needs the Java Runtime Environment to work properly While installing the JRE Java Web Start JWS is installed as well Java Web Start connects to the server stores the installation data and automatically checks for updates In case a provided component is newer than the already installed compo
106. xamination has a positive or negative result than this will be shown in the verification result as well as in the inspection sheet You have to change to the Inspection Sheet tab and if existent the Signed Attachments tab to see more details Note l The verification of signed attachments is executed temporally 4 delayed after the message is completely received and the OSCI f message is verified Thus the message is displayed in the inbox before the verification of the signed attachments is started This can result in a later change of the messages verification result displayed in the message area EGVP User Guide Clients page 28 Note 4 Opening an embedded document enveloping signature is only m possible if the file type is included in the file name It is not allowed to change the name of the PKCS7 file e g filename doc pkcs7 Signature level The column signature level will be marked by the paragraph symbol For every message the designated level of certificate is displayed e Q stands for a qualified signature level e F advanced signature level No item means that there is no need to sign the note The created message cannot be sent unless it is not signed with at least the necessary signature level Attachments dh This column informs you if the message contains an attachment Un read a The envelope will show the read status of the designated
107. ymore If using a hardware certificate in connection with only one smart card reader a multiple signature with several signature cards is not possible Depending on the card type it is possible that you have to enter a pin several times for every sending and receipt procedure Do you really want to use a hardware certificate Figure 23 Notification when using a smartcard for establishing a post box Afterwards the certificate is shown and you have to enter the corresponding PIN Confirm the entry with OK EGVP User Guide Clients page 44 Note ss 7 If you use a smartcard certificate to encrypt your P O box you have to z enter your PIN with your smartcard reader repeatedly for every action sending receiving user search Afterwards your certificate data is shown in the tab Basic setting Name of P O box English Client PO Box Device for PIN input You can decide to enter the PIN via the keyboard of the card reader if supported or through the computer keyboard Yes PIN input should be done via card reader Selection of encryption decryption certificate Subject iii Issuer Gee Valid until iidteethieettedefettetees Details Figure 24 Certificate display Confirm with OK Please mind that you have to have an active Internet connection before clicking the button because the business card data is transmitted to the directory service This can take so

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