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Xerox WORKCENTRE 6400 User's Manual

Contents

1. 104 Troubleshooting Scan to Email 222 104 Workflow Scanning 4 4 44sesseeeeiseeesees 106 Configuring Workflow Scanning 2 106 Configuring File Repository Settings 106 Configuring the Default Template 2222 111 Configuring Workflow Scanning General Settings 112 Setting Scanned Image File Naming Conventions 113 Configuring Template Pool Repository Settings 113 Updating the List of Templates at the Control Panel 114 Configuring a Validation Server sus sssusrenmrsmsessedreesnrcresesssesse p es 114 Troubleshooting Workflow Scanning 22 115 Scanning to a User s Home Folder 2 0 2 cece cece cence ence nnn eee ee rennen ne 116 Configuring Scan to Home 22 116 Configuring the Printer for the Xerox Scan Utility 117 Fax Embedded Fax avansere den 120 Enabling Embedded Fax 4222222222220 120 Configuring Embedded Fax Settings 120 S
2. 138 Setting up a Cover Sheet 224822 139 Setting LAN Fax Options 44 4444 eee 139 Editing the Phonebook 40222 140 Accounting Xerox Standard Accounting 444444eeeeee eee 142 Enabling Xerox Standard Accounting 22 142 Creating a Group Account 44 4444eeeeeeeeeeeeee 142 Creating a New User Account and Setting Usage Limits 143 Creating a General Account 0 ccc eee enn en nee ene enn eenaes 143 Maximum Usage Limits 2 34 bassin des tua ede cs secs eet eaehsiehaewteaehwewtars 144 Resetting Usage Limits 0 ccc ccc cece eee nnn ene nent enneennnes 144 Printingia Reporb ganer heade ase due uote ou hade eevee obs ere esse done 145 Network ACCOUNTING 4 444 eee esse eee 146 Enabling and Configuring Network Accounting 146 Troubleshooting Network Accounting 22 147 Enabling Accounting in Print Drivers 22222 148 Administrator Tools Monitoring Alerts and Status 2 150 ANA 150 Energy Saving Settings
3. 77 Arranging the Execution Order of IP Filter Rules 78 Audit LOG wsdaci nt taadagaataadiadadsegbagaiieiwddiadedodwdesaied sakededsaadmebaynenekeendes 79 E abli g Audit LOG A ciccitdedankdanedanedenidanaden D haar endt 79 Saving an Audit Log 534 585 on rer keer che cere keke RAGER ETER 79 Interpreting the Audit Log 0 ccc cece cece cece nent n eee n tenn eee ennes 79 Printing Saving and Reprinting JOBS 2122 4430 02 lt 4000ka dade nid ind le ses 82 Enabling the Reprint Saved Jobs Feature 82 Creating and Managing Saved Jobs Folders 82 Saving and Printing Jobs 22 83 Backing up Saved Jobs 222222 84 Restoring Saved JOBS 48e insistant site edsdde 6 Sind a adie 84 Managing Banner Sheet Printing Options 86 Enabling Banner Sheet Printing in CentreWare IS 86 Enabling Banner Sheet Printing for LPR Print Jobs 86 Enabling Banner Sheet Printing at the Control Panel 86 Enabling Banner Sheet Printing in the Printer Driver 86 UNIX Linux and AS 400 Printing
4. 44 2 152 Touch Screen Settings 0 cece eee cece cence eee e ence e ene teen e ence eeneeeeneeees 153 Setting the Default Touch Screen View 153 System Time O 2588 26 mme vase cows Sewers de POU eae SEES entend 153 Taking the Printer Offline 0 eee nnne rneer errr eee 154 SMart eSolutions and Billing Information 156 SMarteSo lutions acini ceeedanvsaeadd ane neni EEE EEE EREE EAEE EEEE ER AE EE a AEE 156 View Usage and Billing Information 157 CIONING ascidian tated roerne Vink RS Re Men Ne ae nada 159 Address BOOKS roro no nm On er terres 161 Internet Fax and Email Address Book 161 Fak Address BOOK CE ED RE dd sure EE lin biens t aa bee 162 LAN Fax Address Book 162 Font Management Utility occ cece nee ene suisses 163 Network Logs 8e atte gana re EEO du ae dve dha gud Gate ee See eee dene es 164 Downloading a Network Log to a USB Memory Stick 164 Downloading a Network Log from CentreWare IS 164 Customizing Printer Contact Information 22 165 Updating the Printer Software 0 0 cece ccc cece cence ene tenet e eee n eerren 166
5. 88 Xerox Services for UNIX Systems XSUS 88 Supported Printing Models 88 Installing XS S 2 auras eon spes sm nu wealth SES died Fe anodin dent 88 Printing from a Linux Workstation 90 keen dan dual date ne 90 Managing Copy Functions Specifying Default Copy SEINS 22444 2 dinasssssmienmerseteduers terne 94 Changing the Reading Order 22222 95 Creating Copy Feature Presets 22 96 Edge Erase EEE 96 Mae Shift PES Sabah 96 Reduce Enlarge Presets 0 0 cece cece cece cee eee een nee e eee teen ee teeeeeeenes 97 WorkCentre 6400 Multifunction Printer 5 System Administrator Guide Contents 6 Scanning Scanning to a Folder on the Printer 0 cece eee cece eee cent e ee en teenies 100 Enabling or Disabling Scan to Mailbox 100 Setting Scan Policies 4 022222220 100 Managing Folders and Scanned Files 101 Scanning to an Email Address 0 0 ccc ccc cence nerne rnnr enren ne eeeenes 104 Editing Default Scan Settings 104 Managing the Email Address Book
6. 2 To print faxes touch Hold Secure Print Job touch Release type the passcode using the control panel keypad then touch Release Job 3 To delete faxes touch Delete type the passcode using the touch screen keypad then touch Delete Job Note Faxes waiting to be sent can be viewed and individually deleted Selecting Default Paper Settings 1 On the Incoming Fax Defaults window touch Paper Settings 2 Touch Automatic to direct the printer to print faxes on the paper size that most closely matches the attributes of the incoming fax Note If the exact paper size is not available the printer prints to the next best match and may scale the fax to fit if needed 3 To specify exact paper attributes for incoming faxes touch Manual If the specified paper size is not available incoming faxes are held until resources are available 4 Touch Save 122 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax Setting Default Output Options 1 If your printer has a finisher and you want documents stapled touch Enable under Staple 2 To have faxes printed on both sides of the page touch Enable under 2 Sided 3 Touch Save Setting Transmission Defaults To define defaults for outgoing faxes for all users 1 At the printer control panel press the Machine Status button 2 Touch the Tools tab touch Service Settings then touch Embedded Fax Settings 3 Touch the down arrow to scroll 4 Touch Transmissio
7. 4 Touch Delete Chain Dialing When entering a fax number at the control panel you can create a single fax number by adding two or more fax numbers together into a single number For example an area code can be saved as a separate speed dial entry and added to the beginning of a phone number Touch Fax on the touch screen Touch Address Book Touch Individuals in the drop down list Touch Chain Dial Enter a fax number in the Recipient field using the touch screen keypad To add prefixes or suffixes to the number touch the desired speed dial entry in the list and touch Add to Recipient The numbers are added together in the Recipient field OO ee NL N Touch Save The combined number appears as a single recipient in the Recipients list 8 Touch Close 9 Press the Start button to send the fax Fax Polling Fax Polling allows you to store a fax document on the printer and make it available for other fax machines to poll You can also retrieve faxes stored on other fax machines Both printers must have the Fax Polling feature Storing a Fax for Remote Polling Enable Secure or Non Secure Local Polling to make fax documents stored on one printer available for remote polling by other printers When Secure Local Polling is enabled you create a list of phone numbers of fax machines that are allowed to access the stored faxes on the printer 1 Touch Fax on the touch screen 2 Touch the Fax Options then touch Local Polli
8. 4 Touch Save 96 WorkCentre 6400 Multifunction Printer System Administrator Guide Managing Copy Functions Reduce Enlarge Presets To change the presets for reducing or enlarging images 1 2 Touch Reduce Enlarge Presets To change a proportional preset touch Proportional touch the desired preset between 1 and 10 then type the percentage using the touch screen keypad To change a preset that uses an independent percentage for the width and length of the image touch Independent X Y Touch the X and Y for the preset you want to change type the scale percentage using the touch screen keypad Touch Save WorkCentre 6400 Multifunction Printer 97 System Administrator Guide Managing Copy Functions 98 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning This chapter includes Scanning to a Folder on the Printer on page 100 Scanning to an Email Address on page 104 Workflow Scanning on page 106 Scanning to a User s Home Folder on page 116 Configuring the Printer for the Xerox Scan Utility on page 117 WorkCentre 6400 Multifunction Printer System Administrator Guide 99 Scanning Scanning to a Folder on the Printer The Scan to Mailbox feature allows users to scan files to mailboxes which are folders created on the printer s hard drive These files can then be retrieved through CentreWare IS This feature provides network scanning capability without the need to configure
9. Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt TCP IP Settings Touch Dynamic Addressing Touch DHCP BOOTP or RARP then touch Save Configuring DNS DDNS Settings Domain Name System DNS and Dynamic Domain Name System DDNS is a system that maps host names to IP addresses Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt TCP IP Settings Touch DNS Configuration Note Your company s DHCP server may provide the following information if DHCP is enabled Touch Domain Name then touch the field under Domain Name type the domain name using the touch screen keypad then touch Save Touch Preferred DNS Server then touch the field under Preferred DNS Server type the server address using the touch screen keypad then touch Save Touch Alternate DNS Servers then touch the field under Alternate DNS Server 1 type the server address using the touch screen keypad Touch the field under Alternate DNS Server 2 type the server address using the touch screen keypad then touch Save Touch Dynamic DNS Registration then touch Enabled if required
10. WorkCentre 6400 Multifunction Printer 11 System Administrator Guide Introduction 12 WorkCentre 6400 Multifunction Printer System Administrator Guide Initial Setup This chapter includes e Physical Connection on page 14 e Initial Setup at the Control Panel on page 15 e Initial Setup in CentreWare IS on page 17 WorkCentre 6400 Multifunction Printer 13 System Administrator Guide Initial Setup Physical Connection To connect your printer 1 Connect the power cable to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer Connect the other end of the cable to a correctly configured network port 3 If your printer has fax installed connect it to a correctly configured telephone line 4 Turn the printer on 14 WorkCentre 6400 Multifunction Printer System Administrator Guide Initial Setup Initial Setup at the Control Panel The Installation Wizard The first time the printer is turned on the Installation Wizard starts The wizard prompts you with a series of questions to help you configure basic settings for your printer You are prompted to e Select the preferred language for the printer e Select Customer as your profile e Select default paper size preferences e Set the current date and time e Select your local time zone Set the access status of the printer to be Locked or Unlocked If you select
11. c To prevent typed information from being displayed on the control panel touch Mask Entries then touch Save Touch Code Entry Validation and select one of the following e Enabled Select this option if you want to track copy print and scan usage information by User ID Account ID and resources used by each user account Users are required to type a valid User ID and Account ID for every job Note Resources include type of paper stock used printing method such as single sided or double sided and output types such as stapled or collated e Disabled Select this option to allow the printer to accept both valid and invalid User and Account ID s You can disable code entry validation if you want to determine what the general usage baseline is for any particular printer prior to requiring authentication controls Users are still required to type at least one character into the User ID and Account ID fields Touch Save 146 WorkCentre 6400 Multifunction Printer System Administrator Guide Accounting Touch Save again On your network accounting server open the network accounting application Configure the application to define the destination for retrieval of data as the IP address or the fully qualified domain name of the printer Troubleshooting Network Accounting If you are experiencing problems with Network Accounting check the following 1 Verify the printer is installed and functioning on the network For d
12. Configuring TCP IP Settings in CentreWare IS If your printer has a valid network address you can configure TCP IP settings in CentreWare IS Configuring Settings for IPv4 IPv4 can be used in addition to or in place of IPv6 If both protocols are disabled you cannot access CentreWare IS Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt IP Internet Protocol IPv4 is enabled by default CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare IS You must re enable TCP IP at the printer control panel before you can access CentreWare IS Disabling TCP IP or changing the IP address also disables any dependant protocols WorkCentre 6400 Multifunction Printer 23 System Administrator Guide Network Configuration 6 Type a unique Host Name for your printer Select the desired method for obtaining a dynamic IP address from the IP Address Resolution drop down menu or select Static to define a static IP address If you select Static type the Machine IP Address Subnet Mask and Gateway Address in the appropriate fields Notes e If you select BOOTP or DHCP you cannot change the IP address Subnet Mask or default gateway e If RARP address resolution mode is selected you cannot change the IP address Select Static to disable dynamic addressing Type a vali
13. Note the Share Name of the folder and the Computer Name or Server Name Create a user account and password for the printer with full access rights to the fax repository Note the user account and password Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Server Fax gt Fax Repository Setup Select SMB from the Protocol drop down menu Select the address type Options are IPv4 Address or Host Name Type the appropriately formatted address and if required port number of the SMB server or workstation where the fax filing repository is located Type the Share Name in the Share field Type the Document Path relative to the share where the fax repository is located in Document Path For example If the path is sharename wc fax type wc fax in Document Path Under Login Credentials to Access the Destination select System to have the system log into the server or Authenticated User to have your authentication server determine access Type the user account and password in the Login Name and Password fields Click Apply Configure a Fax Repository using HTTP HTTPS Before you begin ENT Ensure that Web services are installed on the server where you want to store scanned images Examples of Web servers include Microsoft Internet Information Services IIS and Apache Note the IP address or host nam
14. dlm format located on the server Type the Login Name to access the server Type then retype the Password Click Apply Note Software Installation begins several minutes after the software file has been submitted to the printer Once installation begins CentreWare IS is disabled You can monitor the installation progress from the printer control panel WorkCentre 6400 Multifunction Printer 167 System Administrator Guide Administrator Tools 168 WorkCentre 6400 Multifunction Printer System Administrator Guide Customization and Expansion This chapter includes e Xerox Extensible Interface Platform EIP on page 170 e Auxiliary Interface Kit on page 171 WorkCentre 6400 Multifunction Printer 169 System Administrator Guide Customization and Expansion Xerox Extensible Interface Platform EIP Xerox Extensible Interface Platform EIP allows independent software vendors and partners to develop personalized and customized document management solutions that can be integrated and accessed directly from the printer s control panel These solutions can leverage existing printer infrastructure and databases Examples of applications include ScanFlow Store Xerox Scan to PC Desktop Equitrac Office and others For more information on EIP applications for your printer contact your Xerox Service Representative or see www office xerox com eip enus html on the Xerox website Enabling Extensible Services Note If your
15. public GET returns the password for the SNMP GET requests to the printer Applications obtaining information from the printer using SNMP such as CentreWare IS use this password 4 Type a name up to 256 characters for the SET Community Name or use the default value of private SET returns the password for the SNMP SET requests to the printer Applications that set information on the printer using SNMP use this password CAUTION Any changes made to the GET or SET community names for this printer require corresponding changes to GET or SET community names for each application that uses SNMP to communicate with this printer 28 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration Type a name up to 256 characters for the default TRAP Community Name or use the default value of SNMP_TRAP Note The Default TRAP community name is used to specify the default community name for all traps generated by this printer The Default TRAP community name can be overridden by the TRAP community name specified for each individual TRAP destination address The TRAP community name for one address may not be the same TRAP community name specified for another address Click Apply button to accept the changes or Undo to retain the previous settings Editing SNMP v3 Settings Notes e An administrator account is required to access this feature even if the printer is set to unlocked For details see Accessing CentreWare
16. 3 Under Default Domain Controller Required in Domain type the domain name of your authentication server 4 Select the desired address type Options are IPv4 Address IPv6 Address or Host Name 5 Type the appropriately formatted address type and port numbers for both the primary and backup addresses in the address fields The default port number is 88 Note A backup address is optional 6 Under Alternate Domain Controllers type the domain names IP addresses primary ports and backup ports of any alternate servers you want to use 7 Click Save WorkCentre 6400 Multifunction Printer 57 System Administrator Guide Security Configuring Authentication Server Settings for SMB MUR Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 On the Authentication Configuration page click Configure next to Authentication Server Under Authentication Type select SMB Windows NT 4 or SMB Windows 2000 2003 Under Default Domain type the domain name of your authentication server If you want to specify domain controller IP addresses or host names select Optional Information Note Address options do not display unless you have selected Optional Information Select the address type Options are IPv4 Address or Host Name Type the appropriately formatted address and port number The default port number is 137 To specify any alternate domains and controllers
17. Administrator Guide Initial Setup Initial Setup in CentreWare IS CentreWare IS is an application on the printer s embedded Web server that allows you to configure and administer the printer from a Web browser on any computer Accessing CentreWare IS Before you begin e TCP IP and HTTP must be enabled to access CentreWare IS If you disable either of these services you must enable them at the printer before you can access CentreWare IS For details see Accessing CentreWare IS on page 17 e Refer to the Configuration Report to determine your printer s IP address To access CentreWare IS At your computer open a Web browser type the printer s IP address in the address field then press Enter or Return Note If your printer is locked type the system administrator user name and password to access the Properties tab The administrator user name is admin and the default password is 1111 Locking or Unlocking the Printer To lock or unlock the printer Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Security gt Access Rights gt Tools and Feature Access e Select Open Access Unlock All Tools and Features to unlock the printer e Select Standard Access Only Lock Tools to lock the printer e Select Custom Access to lock or unlock the services in the list 2 Click Apply Changing the System Admi
18. Anu rwnnsr 10 11 12 13 14 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Workflow Scanning gt File Repository Setup Click Add New Type a name for the repository in the Friendly Name field Select HTTP or HTTPS from the Protocol drop down menu Select the address type Options include IPv4 IPv6 or Host Name Type the appropriately formatted address and port number in the Address Port field for the HTTP or HTTPS server For HTTPS click View Trusted SSL Certificates to verify that a digital certificate is installed on the printer Select Validate Repository SSL Certificate to have the server s SSL certificate validated for the correct host name and checked for a signature of a trusted certificate authority Type in the path to the location of the scan folder in Document Path For Web server directories type in the path starting at root In the Script path and filename field type the path to the CGI script starting at the root Example directoryname foldername Click Get Example Scripts to download working example scripts In the Document Path field type the directory path of the folder starting at the root For Web server directories type in the path starting at root Example directoryname foldername Under Login Credentials to Access the Destination select one of th
19. Content select the log types that you want to download Click Start Download 164 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools Customizing Printer Contact Information The support page in CentreWare IS displays contact information for service and supplies as well as for about the system administrator You can customize this information to display your company s contact information for the users of the printer Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 To add your own custom information 1 In CentreWare IS click the Support tab 2 Click the Edit Settings button 3 Update the fields with your desired information and click Save WorkCentre 6400 Multifunction Printer 165 System Administrator Guide Administrator Tools Updating the Printer Software When Xerox releases a new version of printer software or firmware you can update your printer to incorporate the new fixes and improvements Updating the Software e Manual Download the latest software update file in dlm format from the Xerox support website and update the printer s software from CentreWare IS Scheduling Automatic Software Updates e Auto Specify a network location where you plan to store the latest software update file and specify a regular schedule indicating when you want the printer to automatically update its software
20. Enabling Audit Log on machine 3 Click Apply Saving an Audit Log Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt Audit Log Click Save Right click the Download Log link and save the compressed auditfile txt gz file to your computer S N Extract the Auditfile txt text file and open it in a spreadsheet application that can read a tab delimited text file Interpreting the Audit Log The Audit Log is formatted into ten columns e Index Column 1 lists a unique value that identifies the event e Date Column 2 lists the date that the event happened in mm dd yy format e Time Column 3 lists the time that the event happened in hh mm ss format e Event ID Column 4 lists the type of event The number corresponds to a unique description For details see Audit Log Event Identification Numbers on page 174 e Event Description Column 5 lists an abbreviated description of the type of event For details see Audit Log Event Identification Numbers on page 174 Notes e One audit log entry is recorded for each network destination within a Workflow Scanning scan job e For Server Fax jobs One audit log entry is recorded for each Server Fax job e For Email jobs One audit log entry is recorded for each SMTP recipient within the job WorkCentre 6400 Multifunction Printer 79 System Administrator Gu
21. IS on page 17 e Before SNMPv3 can be enabled a digital certificate must be installed on the printer and SSL must be enabled For more detail see Installing a Digital Certificate on page 62 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP 2 Under SNMP Properties click Edit SNMP v3 Properties 3 Under Administrator Account click Account Enabled to create the administrator account 4 Type an Authentication Password then confirm it This password is used to generate a key used for authentication Note The password must be at least 8 characters in length and can include any characters except control characters 5 Type a Privacy Password and confirm it The Privacy password is used for encryption of SNMPv3 data The passphrase used to encrypt the data needs to match with the Server 6 Under Print Drivers Remote Clients Account click Account Enabled 7 Click Save to accept the current settings or Undo to retain the previous settings 8 Click OK SNMP Advanced Settings Adding IP Trap Destination Addresses Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP Click Advanced Settings at the bottom of the page Under Trap Destination Addresses click Add IP Address WorkCentre 6400 Multifunction Printer 29 System Administrator Guide Network Con
22. Inthe Email Address Book Filter field type the LDAP search string or filter that you want to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want Note Format the search string as LDAP objects placed inside parentheses For example to find all users that have an email attribute mail enabled type objectClass user mail 6 Under User ID Query Filter select Enable Custom Filter 7 Inthe User ID Query Filter field type the LDAP search string or filter that you wish to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want Note The search string should be formatted as LDAP objects inside of parentheses For example to find the user with a SAMAccountName of Bob type objectClass user sAMAccountName Bob 8 Click Apply WorkCentre 6400 Multifunction Printer 41 System Administrator Guide Network Configuration POPS Post Office Protocol version 3 POP3 is a protocol that allows email clients to retrieve email from remote servers over TCP IP on network port 110 This printer uses POP3 for the Internet Fax service w EO N Un D 42 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt POP3 Setup Select the address type
23. Locked you must log in as a system administrator to configure the printer at the control panel or from within CentreWare IS For details see Accessing CentreWare IS on page 17 Note You can change these settings at any time Quick Setup Home Once the Installation Wizard completes the Quick Setup Home screen displays This screen contains three wizards e IP Address Settings You can assign a static IP address or change the default dynamic addressing settings e Contact Numbers You can type phone numbers that users can reference for support or supplies e Fax Setup You can type the printer s fax phone number or numbers and specify if you want the printer to send receive or send and receive faxes Note You can complete these wizards at any time Configuration Report When the Quick Setup Home wizard completes the printer restarts and a Configuration Report automatically prints The Configuration Report lists the printer s current settings If you want to disable automatic printing of a Configuration Report at startup see Accessing the Configuration Report on page 18 System Administrator Access at the Control Panel To configure the printer from the control panel press the Machine Status button then touch the Tools tab If the printer is locked log in as the system administrator To log in as a system administrator 1 At the printer control panel press the Log In Out button 2 Type admin and touch Next 3 Type
24. Mva es 166 Auto Upgrade einen tee enter Rent 167 WorkCentre 6400 Multifunction Printer 7 System Administrator Guide Contents 11 Customization and Expansion Xerox Extensible Interface Platform EIP 0 cc cee cee cece ene eee nee eee ences 170 Enabling Extensible Services 22 170 Auxiliary Interface Kit 0 0 00 ccc cence tence nee n teen n nen eee eee Eaa 171 A Audit Log Event Identification Numbers Audit Log Event Identification Numbers 174 Index 8 WorkCentre 6400 Multifunction Printer System Administrator Guide Introduction This chapter includes e Overview on page 10 e More Information on page 11 WorkCentre 6400 Multifunction Printer 9 System Administrator Guide Introduction Overview This guide is designed for a system administrator with network administrator rights who has knowledge of networking concepts as well as experience creating and managing network user accounts This guide will help you install configure and manage the printer on a network Notes e Network features are not available if you are connected over USB e Embedded fax features are not available for all printer models Configuration Steps When configuring the printer for the first time Xerox suggests that you follow these steps in this order 1 Connect an Ethernet cable from your printer to the network 2 Confir
25. N T ESN WorkCentre 6400 Multifunction Printer 95 System Administrator Guide Managing Copy Functions Creating Copy Feature Presets Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 You can define copy feature presets for the following features e Edge Erase e Image Shift e Reduce Enlarge To access the copy presets screen 1 At the printer control panel press the Machine Status button 2 Touch the Tools tab then touch Service Settings 3 Touch Copy Service Settings Edge Erase Presets To create an Edge Erase Preset 1 Touch Edge Erase Presets 2 To create a new preset touch Presets then touch Available in the list of presets 3 Touch Name at the bottom of the window then using the touch screen keyboard touch Clear Text 4 Enter the name of the new preset 5 Touch Save To edit an existing preset touch Presets then touch the desired preset 1 Touch Side 1 then touch the arrows to change the amount to erase from each edge 2 Touch Side 2 then touch the arrows to change the amount to erase from each edge or touch Mirror Side 1 3 Touch Save Image Shift Presets To change the presets for shifting the image on the page 1 Touch Image Shift Presets 2 Touch Presets then touch the desired preset 3 Touch the arrows to change the amount of Up Down and Left Right shift for Side 1 and Side 2
26. Options are IPv4 and Host Name Type the appropriately formatted address and port number in the POP3 Server field The default port number is 110 Type the Login Name assigned to the printer that will be used to log in to the POP3 server Type then retype an alphanumeric password Enable to save new password Under POP3 Settings select Enable receipt of Email via POP3 Type a Polling Interval value between 1 and 60 minutes The default value is 15 minutes Click Apply WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration HTTP Hypertext Transfer Protocol HTTP is a request response standard protocol between clients and servers Clients making HTTP requests are referred to as UAs while servers responding to these requests for resources such as HTML pages are referred to as origin servers There can be any number of intermediaries such as tunnels proxies or gateways between User Agents and Origin Servers Enabling HTTP By default HTTP is enabled If you disable HTTP you will need to enable it at the printer before you can access CentreWare IS mr DONS Note If your printer is locked you must log in as a system administrator For details see Initial Setup at the Control Panel on page 15 At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt Advanced Settings Touch Continue Touch HTTP Settings Touch Enable then touch S
27. Saved Jobs page in CentreWare IS click Jobs gt Saved Jobs The Reprint Saved Jobs page displays Creating a New Folder Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 In CentreWare IS click Jobs gt Saved Jobs Under Folder Operations click Create New Folder Type the desired Name for the folder Leave the folder permissions set to Public Note Private and Read only folders are not supported Click Apply to save your settings The new folder displays under Folders in the list Managing Folders You can easily modify or delete folders created on the printer to save reprint jobs Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 To edit a folder 1 In CentreWare IS click Jobs gt Saved Jobs 2 Click Manage Folders the list of existing folders displays 3 To edit a specific folder click the pencil icon next to the folder name The Edit Folder Properties page displays You can rename the folder and change folder permissions if allowed 4 Click Apply to accept the current settings or Cancel to retain the previous settings 82 WorkCentre 6400 Multifunction Printer System Administrator Guide Printing To delete a folder Dw N In CentreWare IS click Jobs gt Saved Jobs Click Manage Folders the list of existing folders displays Sele
28. Server address type Options are IPv4 Address IPv6 Address or Host Name Type the appropriately formatted address and port number in the Proxy Server Address field The default port number is 8080 5 Click Apply to accept the settings or Undo to retain the previous settings amp WN gt Note Proxy server settings are used for SMart eSolutions setup HTTP S File Destination setup and HTTP S Template Pool settings 44 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration NTP Network Time Protocol NTP is used to synchronize the internal clocks of computers over a network connection at system startup and every subsequent 24 hour period thereafter This feature ensures that the printer s internal clock stays synchronized with the NTP server you specify If the printer is configured to use DHCP and an NTP server or if the Greenwich Mean Time GMT offset is provided by the DHCP server then data entered on this page is overwritten by the corresponding parameters retrieved from the DHCP server CAUTION Enabling NTP or modifying NTP settings causes the printer to restart Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt NTP 2 Under Offset of Greenwich Mean Time select the number of hours your local time is offset from GMT 3 Under N
29. The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer or device You only need to download and install the library once Notes e The host print transform only works on files that are of the type AFPDS and SCS PIDS formatted printer files must be recreated as type AFPDS to use the WSCO for printing e You must have IOSYSCFG permissions to create a device description or a remote queue e For details on AS 400 refer to the IBM AS 400 Printing V Red Book available on the IBM website Installing the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues refer to the installation instructions that are included with the library WorkCentre 6400 Multifunction Printer 91 System Administrator Guide Printing 92 WorkCentre 6400 Multifunction Printer System Administrator Guide Managing Copy Functions This section includes e Specifying Default Copy Settings on page 94 e Changing the Reading Order on page 95 e Creating Copy Feature Presets on page 96 WorkCentre 6400 Multifunction Printer 93 System Administrator Guide Managing Copy Functions Specifying Default Copy Settings Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press the Machine Status button Touch the Tools tab then touch Service Settings To
30. Use Default Accounting Codes type them in the Default User ID and Default Account ID fields then select the default account type Select Auxiliary Accounting Interface if you are using XSA with an external accounting device To save your settings click the Presets menu and select Save As Type a name for the preset Click OK Note Users must select this preset each time they print or send a LAN fax using the print driver 148 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools This chapter includes Monitoring Alerts and Status on page 150 Energy Saving Settings on page 152 System Time Out on page 153 Taking the Printer Offline on page 154 SMart eSolutions and Billing Information on page 156 Cloning on page 159 Address Books on page 161 Font Management Utility on page 163 Network Logs on page 164 Customizing Printer Contact Information on page 165 Updating the Printer Software on page 166 WorkCentre 6400 Multifunction Printer System Administrator Guide 149 Administrator Tools Monitoring Alerts and Status Alerts Any current alerts or warnings that occur on the printer are displayed in CentreWare IS on the Description and Alerts page At the bottom of the page the alerts are listed along with details about each alert and the recommended skill level required to resolve the issue To view any alerts currently listed on the printer Note If your printer is locked y
31. User Data Encryption is Enabled saved jobs are encrypted For details see Stored Data Encryption on page 73 Saving and Printing a Job in CentreWare IS You can save and reprint jobs from the Print tab in CentreWare IS The job submitted must be a print ready file such as a PDF or PostScript file PWN gt Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 In CentreWare IS select Print to access the Job Submission page Type the name of the file or click Browse to locate the file on your computer From the Job Type drop down menu select Save Job for Reprint The Saved Job options display To save the job for printing later select Save or select Save and Print to store and print the job immediately WorkCentre 6400 Multifunction Printer 83 System Administrator Guide Printing Type in a Job Name for the job or select use the file name of the document being submitted From the Save in Folder drop down menu select the folder to use for the saved job Note You can also use the Default Public Folder or create a new public folder for your jobs If you want to secure your saved job select Secure Saved Job Type in and retype a 4 10 digit passcode in the Passcode and Confirm Passcode fields Select printing options and output destination for the job as desired Click Submit Job Jobs are placed in the folder specified on the printer and can be access
32. a Digital Certificate Lasseaasnedeskanae ans eewiwendoanewivdeanewiwiaeunceees 62 Managing Trusted Certificate Authorities 63 Secure MIE So EEE EE EEE EE 65 Enabling Secure HTTP SSL en en JET 65 IPSEC ree ee ee ee eee ee ee eee ee E Er AT S E ESER 66 Enabling IPS 5824 dard did iii E E REE 66 Managing ACHOS ossessi reesei ne et abat nent diner te 66 Managing Protocol Groups 5252522 ond veh Deca pecarateexengenene ets ann es 69 Managing Host Groups 22 69 Managing Security Policies 2222 70 WorkCentre 6400 Multifunction Printer System Administrator Guide Contents ED EE NR EE NE 71 Enabling and Configuring 802 1X 71 Stored Data Encryption 0 cece eee nnn e enn nen e eee en ene rrn 73 Overwriting Image Data 4022 74 Manually Deleting Image Data 822 74 Scheduling Routine Deletion of Image Data 74 PostScript Passwords 76 IP FiltenNguasvisseassaaunkeeknenkeeebrrebe lag bake k er bane bheks Aaland temet she eleneestkesden 77 Creating din IP Filter Rule neg see MR NN eb ea 77 Editing or Deleting IP Filter Rules
33. a specific SMTP server select Specify SMTP Server manually Note If you select Use DNS to identify SMTP Server you must ensure that DNS is configured for either IPv4 or IPv6 before you can define the SMTP server For details see Configuring Dynamic Address Settings on page 23 Select the address type Options include IPv4 IPv6 or Host Name Type the appropriately formatted address and port number in the Address Port field The default port number is 25 Type the specific email address assigned to this printer by the SMTP server in the multifunction device Email Address field Optional Information 1 To define a maximum message size for messages with attachments type a value between 512 KB and 20480 KB of space in the Maximum Message Size field The default size is 10240 KB To improve transmission speed you can set messages to be fragmented between 2 and 500 times The default value for Number of Fragments is one or unfragmented To set a maximum job size type a value between 512 KB and 2000000 KB of space in the Total Job Size field If you selected more than 1 fragment in Number of Fragments you can select how the email jobs should be split for Email Job Splitting Boundary Options are e Page Boundary If you select this option the mail client will not reassemble the job on receipt e Automatic Boundary If you select this option the mail client is required to reassemble the job on receipt Under Login Credential
34. addresses For details see Accessing the Configuration Report on page 18 7 Configure Authentication For details see Setting up Access Rights on page 54 8 Configure Security For details see Security on page 53 9 Enable services in CentreWare IS For details see Enabling Services on page 19 10 Configure Print Scan and Fax features For details see Printing on page 81 Scanning on page 99 and Fax on page 119 11 Configure Accounting For details see Accounting on page 141 10 WorkCentre 6400 Multifunction Printer System Administrator Guide Introduction More Information See the following links for more information about your printer Information Source Installation Guide Packaged with printer www xerox com office WC6400docs Quick Use Guide Packaged with printer and www xerox com office WC6400docs User Guide PDF Software and Documentation Disc www xerox com office WC6400docs Quick Start Tutorials www xerox com office WC6400docs Video Tutorials www xerox com office WC6400docs Recommended Media List www xerox com paper United States www xerox com europaper Europe Online Support Assistant www xerox com office WC6400support Technical Support www xerox com office support Information about touch screen or error Control panel Help button messages Information pages Click Status gt Information Pages in CenterWare IS CentreWare IS Help Help button in CentreWare IS
35. but will result in accurate banner sheet information 7 Click Apply 8 Click OK 32 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration Raw TCP IP Printing Raw TCP IP is a printing method used to open a TCP socket level connection over Port 9100 to stream a print ready file to the printer s input buffer It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset time out value Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer Raw TCP IP printing is selected in Windows as the Standard TCP IP port Basic Settings Notes e TCP IP must be enabled before Raw TCP IP Printing is enabled e Raw TCP IP printing is selected in Windows 2000 as the Standard TCP IP port e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Connectivity gt Protocols gt Raw TCP IP Printing Select Enabled to enable the protocol Ensure that the TCP Port Number is set to 9100 for Port 1 Note To emulate HP JetDirect EX Plus 3 set Port 2 to 9101 and Port 3 to 9102 Select Enabled for bidirectional communication Ensure that Maximum Connections per port 1 32 for each port is set to the default value of 8 Set the End of Job Timeout to the desired number of seconds between 0 and 1800 before processing a job with
36. by the domain name against the LDAP server e Authenticated User The authentication server validates the user credentials against the LDAP server e Prompt at User Interface Users type their credentials at the control panel e System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials to log into the file server 9 Type the Login Name and Password if the system will be directly accessing the file server 10 Click Save NetWare NCP Before you begin Enable and configure Netware protocol settings For details see NetWare on page 47 On the NetWare server create a folder This is your file repository Note the server name server volume directory path the NDS Context and Tree if applicable Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password Test the connection by logging into the file repository from a computer with the user name and password Create a new folder in the directory then delete it If you cannot do this check the user account access rights WorkCentre 6400 Multifunction Printer 107 System Administrator Guide Scanning To configure file repository settings N S ESN oo 10 11 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Pr
37. done for both tgz files Perform the Installation Procedure Change to the directory created by the expansion of the Code tgz file On the command line type setup then press Return or Enter Change to the directory created by the expansion of the Printer Definition tgz file ESN Type setup then press Return or Enter The installation creates a Xerox directory in usr or opt depending on your operating system Launch XSUS To launch XSUS from a terminal window prompt as root type xpadmin then press Enter or Return Note XSUS automatically detects if your system s X server is able to run in graphical mode or not and starts accordingly For more information on managing printers and queues through XSUS see the XSUS Administrator Online Help WorkCentre 6400 Multifunction Printer 89 System Administrator Guide Printing Printing from a Linux Workstation Ensure that CUPS is installed and running on your workstation The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual written and copyrighted by Easy Software Products Note For complete information on CUPS printing capabilities see the CUPS Software Users Manual available from www cups org documentation php Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on the Xerox website Download the file and follow the instructions that come with it 1 Open a Web browser and type www xero
38. each user You can set limits to restrict the total number of jobs by type that a user can produce You can then generate reports listing usage data for individual users and groups When XSA is enabled users must log in to the printer before accessing services They must also provide their account details in the print driver before printing documents from a computer Note If XSA is enabled you cannot enable other accounting modes You can create a maximum of e 2499 unique XSA user IDs e 500 General Accounts e 499 Group Accounts All user IDs must be assigned to one or more group accounts Note XSA settings and account data are stored in the printer Xerox recommends that you back up settings using the Cloning feature If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 159 Before you begin e Install Print and Fax Drivers on all user computers Enabling Xerox Standard Accounting Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 1 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt Manage Accounting 2 Click Enable Accounting 3 Click OK to accept the confirmation message Creating a Group Account You must create a group account before creating new user accounts Note If your printer is locked you must log in as a system administ
39. generally used as part of virtual private networking IKE Phase 1 authenticates the IPSec peers and sets up a secure channel between the peers to enable IKE exchanges IKE Phase 2 negotiates IPSec SAs to set up the IPSec tunnel 1 Under IKE Phase 1 in the Key Lifetime field type length of time this key will live in Seconds Minutes or Hours When a key reaches its lifetime the SA is renegotiated and the key is regenerated or refreshed WorkCentre 6400 Multifunction Printer 67 System Administrator Guide Security 10 11 Note DH is a public key cryptography scheme that allows two parties to establish a shared secret over an insecure communications channel It is also used within IKE to establish session keys Select the DH Group Options are e Group 2 Provides a 1024 bit Modular Exponential MODP keying strength e Group 14 Provides a 2048 bit MODP keying strength Select one or more of the following Hash Encryption algorithms e SHA Advanced Encryption Standard AES e SHA1 Triple Data Encryption Standard 3DES e MD5 AES e MD5 3DES Notes e 3DES is a variation on DES that uses a168 bit key 3DES is more secure than DES e AES is more secure than 3DES Under IKE Phase 2 select the IPsec Mode Options are Transport Mode or Tunnel Mode Note Transport mode only encrypts the IP payload whereas Tunnel mode encrypts the IP header and the IP payload Tunnel mode provides protection for an entire IP packet by t
40. host sends a link local multicast router solicitation request for its configuration parameters If suitably configured routers 24 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration respond to this request with a router advertisement packet containing network layer configuration parameters Notes e IPv6 is optional and may be used in addition to or in place of IPv4 If both protocols are disabled you cannot access CentreWare IS e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt IP Internet Protocol Under Protocol select Enabled By default IPv6 is disabled CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare IS You must re enable TCP IP at the printer control panel before you can access CentreWare IS Disabling TCP IP or changing the IP address also disables any dependant protocols Notes e The host name is the same for IPv4 and IPv6 If you change the host name for IPv6 the host name changes for IPv4 as well e Enabling or Disabling IPv6 will restart the Network Controller when you click Apply Type the required Domain Name Under Stateless Addresses select Use Router Supplied Prefixes Notes e Router supplied prefixes are 64 bit sub network address that define how the printer can perform auto configurati
41. is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Workflow Scanning gt General Under Confirmation Sheet select when you want a confirmation sheet to print If you are using a template pool repository to store templates on the network and want the printer to update its list of available templates type the time when you want this to happen in the Refresh Start Time field To update the template list now click Refresh Template List Now To update the template list from the control panel see Updating the List of Templates at the Control Panel on page 114 If you are using a template pool repository the printer must access the repository to access the network templates Under Login Source select None to allow the printer to access the repository without authenticating or select one of the following e Authenticated User The authentication server controls access to the template pool 112 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning e Prompt at User Interface Select this if you do not have an authentication server Users are prompted to type in a user name and password at the printer s control panel when they attempt to access a network template e Prompt if Authenticated User Does Not Match Template Owner Users are prompted to authenticate when their credentials do not match the template owne
42. listed on the Feature Access page 1 On the Authorization Access page click the Feature Access tab 2 Under Access Group type the names of the LDAP groups allowed to access each individual feature 3 To verify a users access to either role type the user s name in thanker User Name field then click Test The Test Results column displays the users name if the user is a member of the LDAP group or No Access if they are not a member Click Apply gt 40 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration Configuring Filters for LDAP Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP 2 Click Custom Filters at the top of the page 3 Under LDAP Authentication on the Custom Filters page select Prepend Base DN When enabled the user s Active Directory domain name will be added to the user name in the form of domain_name username when authenticating to the LDAP server Notes e Many UNIX Linux LDAP servers require the Append Base DN attribute to be set when Login Credentials to Access LDAP Server is set to Authenticated User e For more detail on Base DN formatting refer to the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website 4 Under Email Address Book Filter select Enable Custom Filter 5
43. locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt IP Filtering Click an IP filter rule WorkCentre 6400 Multifunction Printer 77 System Administrator Guide Security 3 To edit a rule click Edit and edit the rule Click Apply 4 To delete a rule click Delete Click OK to confirm Arranging the Execution Order of IP Filter Rules Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Security gt IP Filtering 2 Click an IP filter rule 3 Under Move selected rule to position select the position and click Move 78 WorkCentre 6400 Multifunction Printer System Administrator Guide Security Audit Log When the Audit Log feature is enabled the printer begins recording events that happen on the printer You can download the Audit Log as a tab delimited text file and review it to find security breaches and assess the printer s security Enabling Audit Log Notes e Secure HTTP SSL must be enabled before you can enable Audit Log For details see Enabling Secure HTTP SSL on page 65 e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Security gt Audit Log 2 Click Enabled under
44. or days WorkCentre 6400 Multifunction Printer 101 System Administrator Guide Scanning 5 Next to Cleanup time select Hourly to have files meeting the criteria specified deleted at the beginning of every or select Daily and specify the time of day for the delete process to run 6 Click Apply Delete Scan Folders You can modify or delete scan folders from two locations in CentreWare IS Deleting folders from either location deletes them from the printer Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 To delete folders from the Properties tab 1 In CentreWare IS click Properties gt Services gt Scan to Mailbox 2 Select the folder to delete then click Modify Folder 3 Under Remove folder from device click Delete Folder To delete folders from the Scan tab 1 In CentreWare IS click Scan 2 Under Display click Mailboxes then select the folder you want to delete If the folder is private type the password 3 Click Modify Folder 4 Under Remove folder from device click Delete Folder Note Both of these processes perform the same task Managing Folder Passwords You can modify folder passwords from two locations in CentreWare IS Modifying passwords from either location changes them on the printer Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 1
45. primary and secondary WINS servers through CentreWare IS 1 Under Server Information select Enabled to enable the protocol 2 Type the IP Address in the Primary Server IP Address for your primary server 3 If desired type the IP Address in the Secondary Server IP Address for a secondary server Note If DHCP is configured WINS IP Addresses will be overridden 4 Click Apply Note The settings are not applied until you restart the printer 5 Click OK WorkCentre 6400 Multifunction Printer 49 System Administrator Guide Network Configuration WSD Web Services for Devices WSD is technology from Microsoft that provides a standard method for discovering and using network connected devices It is supported in Windows Vista and Windows Server 2008 operating systems WSD is one of several supported communication protocols Enabling WSD 50 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt WSD Web Services for Devices Under WSD Services select Enabled Under WSD Services Selection select the WSD services you want to enable a WS Discovery WS Discovery supports the discovery of services in an ad hoc network with a minimum of networking services such as DNS UDDI or other directory services It does this by announcing or advertising the existence of the printer and its services on the networ
46. removing of services on an IPX internetwork As servers start up and shut down they can advertise and remove their services using SAP 1 2 Select Enabled to enable the protocol Type the SAP Frequency between 15 and 300 seconds or type 0 for none The default is 60 seconds WorkCentre 6400 Multifunction Printer 47 System Administrator Guide Network Configuration Bindery Settings NetWare can use Bindery services for authentication Bindery services are a stand alone database system containing user information and security data If you are using NetWare in Bindery mode under Bindery Settings type the names of up to four primary File Servers for the printer in the File Server fields Note When the printer uses Bindery mode the NDS Tree and NDS Context fields are blank NetWare Directory Services NDS NDS is a hierarchical object oriented database that represents all of the assets of an organization in a logical tree structure Assets can include printers servers computers people organizations and more 1 Under NetWare Directory Services NDS select the address type for the NDS server Options are IPv4 Address or Host Name 2 Type the appropriately formatted address and port number in the NDS Server field Note The NDS server is used for Workflow Scanning and Server Fax only 3 Type a name for the NDS tree in the NDS Tree field The default entry for this field is Xerox_DS_Tree If you are using Bindery mode
47. the Admin Password and touch Enter The default password is 1111 WorkCentre 6400 Multifunction Printer 15 System Administrator Guide Initial Setup Manually Setting the Printer s Ethernet Interface Speed The printer s Ethernet interface automatically detects the speed of your network If your network is connected to another auto sensing device such as a hub the hub may not detect the correct speed Refer to the configuration page to make sure the printer has detected the correct speed of your network To view the configuration page see Accessing the Configuration Report on page 18 To manually set the speed of the printer s Ethernet interface Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt Advanced When the warning message displays touch Continue Touch Ethernet Physical Media Select the Speed to match the speed set on your hub or switch Touch Save then touch Close Press the Log In Out button Touch Confirm to exit the Tools Pathway OE SN Assigning a Network Address By default the printer automatically acquires a network address from a DHCP server To assign a static IP address configure DNS server settings or configure other TCP IP settings see TCP IP on page 22 16 WorkCentre 6400 Multifunction Printer System
48. type the IP addresses host names domains and port numbers in the Alternate Domains Optional fields Click Save Configuring Authentication Server Settings for NDS Novell Notes e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 e Netware must be enabled For details see NetWare on page 47 On the Authentication Configuration page click Configure next to Authentication Server Under Authentication Type select NDS Novell Under Default Tree Context Required type the details in the NDS Tree and NDS Context fields Under Alternate Tree Context Optional type the details in the NDS Tree and NDS Context fields if required Click Save Configuring Authentication Server Settings for LDAP 58 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 On the Authentication Configuration page click Configure next to Authentication Server Under Authentication Type select LDAP To configure LDAP settings click LDAP Settings For more details see LDAP on page 37 WorkCentre 6400 Multifunction Printer System Administrator Guide Security Authentication Using a Card Reader System Setting Up Authentication Using Xerox Secure Access Before you begin Enable Secure HTTP SSL For details see Enabling HTTP on page 43 Enable the Authentication amp Authorization C
49. want the printer to ignore the packet From the Move This Rule To drop down menu select either End of List or Beginning of List Actions are performed in the order defined on the rule list Note You can also arrange the rule execution order on the main IP Filtering page Type the Source IP Address Type a number for the Source IP Mask that will use this rule The allowable range of 0 to 32 corresponds to the 32 bit binary number comprising IP addresses A number of 8 for example represents a Class A address mask of 255 0 0 0 The number 16 represents a Class B address mask of 255 255 0 0 The number 24 represents a Class C address mask of 255 255 255 0 Source Port This selection is only available when the Protocol is set to TCP or UDP Type the originating port if applicable that the rule has been created to handle If the incoming packet does not originate from this source port the rule will not be applied Destination Port This selection is only available when the Protocol is set to TCP or UDP Type the destination port that the rule has been created to handle If the incoming packet is not sent to this port the rule will not be applied ICMP Message Type This selection is only available when the protocol is set to ICMP Select which ICMP Message type the rule is meant to handle Click the Apply Note Settings are not applied until you restart the printer Editing or Deleting IP Filter Rules Note If your printer is
50. 0 bps e G3 14 4 Kbps e Super G3 33 6 Kbps Click the desired resolution from the Fax Resolution drop down menu If you want to send your fax at a specific time click Send At and type the time that you want the printer to send your fax WorkCentre 6400 Multifunction Printer 139 System Administrator Guide Fax 6 If your telephone system requires a prefix for fax numbers select Dialing Prefix under Fax Dialing Options and type the prefix in the field 7 If your call requires a Charge Code number for billing purposes select Credit Card and type the details for the charge code in the field Editing the Phonebook Setting up Phonebook Preferences 1 Click Preferences 2 If you have configured a Shared Phonebook or a Shared LDAP Phonebook you can specify the default phonebook from the Default Phonebook menu Personal Phonebook The Personal Phonebook is created when you add fax numbers on the Fax Recipients tab The Personal Phonebook is automatically saved to your computer as a file with the name default pb To view the Personal Phonebook click the Open icon next to Personal Phonebook Click the Select File icon to select a different phonebook file Shared Phonebook The Shared Phonebook contains a list of fax numbers and recipient details that have been saved to a network location for more than one person to use To access a shared phonebook 1 Click Select File next to Shared Phonebook and select the default p
51. 7 To modify folder passwords from the Properties tab 1 In CentreWare IS click Properties gt Services gt Scan to Mailbox gt Folders 2 Under Created Folder Operations select the folder from the menu 3 Under Created Folder Operations type a new password for Change Folder Password 4 Retype the password for Confirm Folder Password then click Save Password To modify folder passwords from the Scan tab 1 In CentreWare IS click Scan 2 Select Mailboxes then select the folder you want to modify 3 Click Modify Folder 102 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning 4 Under Folder Operations type a new password for Change Folder Password 5 Retype the password for Confirm Folder Password then click Save Password Note Both of these processes perform the same task Monitoring Capacity Capacity is the total capacity available for stored jobs Notes e Ifthe available space is less than 100 MB or the current percentage used is above 99 your system requires cleanup to remove old unneeded mailboxes and files e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 To view the current capacity usage In CentreWare IS click Properties gt Services gt Scan to Mailbox gt Capacity e Capacity The total amount of space available on the printer for scanned images e Used The space currently used to hold scan
52. 7 system time out 152 153 T TCP IP 22 enabling 22 TCP IP settings configuring at the printer 22 configuring in CentreWare IS 23 tools and features access controlling for all users 61 controlling for groups 61 controlling for individual users 61 touch screen settings 153 182 WorkCentre 6400 Multifunction Printer System Administrator Guide troubleshooting embedded fax 129 Internet faxes 137 network accounting 147 server fax 134 workflow scanning 115 trusted certificate authorities managing 63 U UNIX printing 88 UNIX printing models 88 UNIX printing supported models 88 UNIX systems installing Xerox Services for 88 usage counters 157 viewing 157 usage limit reports printing 145 usage limits for users 144 resetting 144 user accounts creating for Xerox Standard Accounting 143 user authentication types 54 user authorization types 54 User Information Database adding users to 55 user password requirements 55 using this guide 10 V validation server configuring for workflow scanning 114 W Web resources 11 WINS configuring 49 Work Station Customization Object WSCO tools 90 workflow scanning 106 configuring default template for 111 configuring repository general settings 112 configuring validation server for 114 setting image file naming conventions 113 troubleshooting 115 workflow scanning default template 111 workflow scanning template pool configuring reposit
53. 7 viewing 158 G card reader system authentication 59 configuring for control panel access 60 CentreWare IS accessing 17 chain dialing 127 cloning printer configurations 159 creating a clone file 159 installing a clone file 160 Configuration Overview page using 18 Configuration Report 15 accessing 18 disabling at startup 18 printing from CentreWare IS 18 Contact Numbers wizard 15 control panel access logging in as system administrator 15 copy feature presets 96 creating edge erase presets 96 creating image shift presets 96 creating reduce enlarge presets 97 copy functions managing 93 copy settings specifying default 94 custom services software installing 170 WorkCentre 6400 Multifunction Printer 177 System Administrator Guide Index D date and time setting printer 15 default touch screen view 153 DHCP default settings 25 digital certificates creating a self signed 62 creating requests for 63 definition of 62 installing 62 installing trusted root certificates 63 DNS DDNS settings configuring at the control panel 23 E edge erase presents creating 96 email server configuring 35 embedded fax 120 configuring 120 defining mailbox policies for 129 defining polling policies for 129 enabling 120 troubleshooting 129 embedded fax connection testing 129 embedded fax defaults configuring junk fax prevention 121 configuring secure fax settings 122 defining for incoming
54. E 0 Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt General Accounts Under General Accounts Type an Account ID up to 12 digits and an Account Name up to 32 characters Note General Account ID and General Account name must be unique Click Add Account To add a user to this account click Manage In the Account area make any relevant changes In the User Access area select the user accounts to add to the General Account Click Save Changes Maximum Usage Limits Once a user reaches the maximum usage limit set for them they are no longer able to use that feature until you reset their limit When they log in to the printer they are presented with a notification message that their limit has been reached for that feature If the user exceeds their limit while a job is in process the printer tracks the number of impressions generated over their limit and subtracts them from the user s limit once it is reset If the user s limit is reached before a print job is completed an error report prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the paper path will finish printing Resetting Usage Limits Note If your printer is locked you must log in as a system administrator For deta
55. Impressions includes all color documents printed from a computer using the print driver e Color Copied Impressions includes all color copies e Network Images Sent includes documents sent over the network including network scans scans to email server and Internet faxes Note If the printer is set to print a scan confirmation report or an Internet Fax acknowledgement report these documents are counted towards the user s limit e Fax Images Sent includes documents faxed to a phone number The total number of documents is the number of faxed documents including cover sheets multiplied by the number of destinations e Black Faxed Impressions includes received fax documents that are printed 5 Click Apply Creating a General Account General Accounts can be created to identify a subset of a group or project that a user is assigned to The XSA Report specifies the number of documents produced for each group A General Account example An administrator creates a Group Account called Finance Department and two General Accounts called Company A Project and Company B Project The administrator adds the user Jane Smith to each account Jane can now record any impressions that she makes to a particular account At the control panel Jane types her User ID and selects Company A Project The number of impressions is recorded to the Company A Project WorkCentre 6400 Multifunction Printer 143 System Administrator Guide Accounting No E
56. MP ss ceerewseekeekei eed eibere ene BREER st 28 Editing SNMP v1 v2c Properties 44 den din tienne teinte 28 Editing SNMP v3 Settings ses vax eva oe Reda i vedovn 29 SNMP Advanced Settings 4eeeseee 29 SSDP redresser ole oie RE Bike Gre ide Kop Se Sie ate Re we Hees ee aes 31 LPR LPD varer ne eo te Rire tien tes 32 Enabling EPRIEPD 52838888 ea owen RE A AR Ra ent 32 Raw TCP IP Printing 222228 2282 eurent one den eee ee ede dea ede eee 33 Basic Settings s issaassacedawededeiseaid eedcivbi ete deddeedtaedehebiadiedenncrhuaeees 33 Advanced Settings 4 444eeeeseeeeeesee 33 WorkCentre 6400 Multifunction Printer 3 System Administrator Guide Contents 4 EE EN EE 35 Configuring SMTP Server Settings 35 TED REE EN aes a cy ea cent cata 37 Configuring LDAP LDAPS Server Settings 37 Configuring Contexts for LDAP 2 cee cece eee een eee nen ence een ene teens 38 Defining User Mappings 0 0 cece cece cence cen cence nent eee nneen eens 38 Configuring Authorization Access by Groups 39 Config ring Filters f r LDAP ois ide kn ennemie nes means 41 EE EE EE EE nl EEE SE EE ERE 42 ai A E EEE E E EE TEIST dA 43 Enabling AMIP 2 us 43 Configuring HTTP Settings i 02 cicpeiadadaeeceeenenkaemenenkennnmenkan
57. Printing or Deleting Stored Faxes H NS At the printer control panel touch Fax Touch the Fax Options tab then touch Mailboxes Touch Print Local Mailbox Documents or Delete Local Mailbox Documents Use the control panel keyboard to type the following e Mailbox Number e Mailbox Passcode Touch Print All Documents Press the Start button WorkCentre 6400 Multifunction Printer 125 System Administrator Guide Fax Fax Reports You can configure three different reports Activity Report Confirmation Report and Broadcast and Multipoll Report Setting Up Fax Reports Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 To set defaults for printing fax reports 1 At the printer control panel press the Machine Status 2 Touch the Tools tab touch Service Settings then touch Embedded Fax Settings 3 Touch Setup Fax Reports Touch the arrows to scroll if necessary 4 Touch Activity Report then touch one of the following options e Auto Print to always print an activity report e Off to never print an activity report 5 Touch Save 6 Touch Confirmation Report Print On Error then touch one of the following options e Always Print prints a confirmation report every time e Off never prints a confirmation report e Print On Error prints a confirmation report only when a fax transmission error occurs e Touch Reduce
58. Properties 3 Select Fax from the Job Type drop down menu To send a Fax from a Macintosh print driver 1 Open a document click File then Print Select the Xerox printer from the Printer drop down menu Click Xerox Features from the Copies and Pages menu Ensure you are in the Paper Output area and click the Job Type menu Click Fax DE S D Adding a Fax Recipient Click the Add Recipient icon Type the name of the fax recipient in the Name area Type the fax number of the recipient in the Fax Number area Type details such as Organization Phone Number Email Address and Mailbox number if required To add this recipient to your personal phonebook click Add to Personal Phonebook Click OK The recipient displays in the Recipients list oo amp WM gt Adding a Recipient from a Personal Phonebook You can create personal phonebooks to store your fax recipient numbers 1 To add a recipient from a personal phonebook click Add from Phonebook The Add from Phonebook menu displays 2 If you have more than one phonebook available click the down arrow next to Personal Phonebook to select another phonebook 138 WorkCentre 6400 Multifunction Printer System Administrator Guide NN am Fax Click the recipient that you want to fax to Note To view the details for the recipient double click the recipient name If you want to add more than one recipient hold down the Ctrl key on your keyboard and click each na
59. Properties gt Configuration Overview Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Assigning a Name and Location to the Printer The Description page provides a place to assign a name and location to the printer for future reference To assign a name and location Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Description Under Device Name type a name for the printer Under Location type the location of the printer Click Apply ONS 18 WorkCentre 6400 Multifunction Printer System Administrator Guide Initial Setup Enabling Services Services must be enabled in CentreWare IS on the Service Registration page before they can be managed through the Tools amp Feature Access page For details on Tools amp Feature Access setup see Controlling Access to Tools and Features on page 61 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Service Registration 2 Ensure that all listed services are enabled Click Apply Note If a service is not enabled on the Service Registration page you may not be able to view or manage it from the Tools and Features page Ensure that the desired service is e
60. Receive Only 8 If allowed under Dial Type select your dialing method If you have a tone line select Tone If you have a 10 pulse per second line select Pulse If in doubt touch Tone Notes e Most countries use Tone dialing e The Pulse Tone feature is not available in some countries 9 Touch Save Setting Fax Defaults Setting Incoming Fax Defaults To define defaults for incoming faxes for all users 1 At the printer control panel press the Machine Status button 2 Touch the Tools tab touch Service Settings then touch Embedded Fax Settings 3 Touch Incoming Fax Defaults to open the Incoming Fax Defaults window Enabling Auto Answer Delay 1 Onthe Incoming Fax Defaults window touch Auto Answer Delay 2 Touch the field under Automatic Answer Delay and use the left and right arrows to select a time between 0 and 15 seconds for answer delay 3 Touch Save Enabling Ring Volume 1 If you want the printer to ring when a fax is received touch Enabled under Ring Volume 2 Touch a value for Ring Volume Options are High Medium and Low 3 Touch Save Enabling or Disabling Junk Fax Prevention Junk fax prevention disables printing of any faxes sent from fax telephone numbers not stored in the speed dial directory To enable or disable junk fax prevention 1 Atthe printer control panel press the Machine Status button 2 Touch the Tools tab touch Service Settings then touch Embedded Fax Settings 3 Touch I
61. S click Properties gt Services gt Internet Fax gt Defaults 2 Under Internet Fax Image Settings click Edit 3 Set desired parameters and click Apply WorkCentre 6400 Multifunction Printer 135 System Administrator Guide Fax Filing Options fee NE Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Internet Fax gt Defaults Under Filing Options click Edit Select the desired file format options are Multi Page TIFF PDF images or PDF A images To print a report listing the delivery status for each recipient of the Internet Fax select Print Report next to Acknowledgement Report Click Apply to accept your settings or Undo to retain the previous settings Internet Fax Image Settings Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Internet Fax gt Defaults Under Internet Fax Image Settings click Edit To optimize the structure of PDF and PDF A files for faster Web viewing select Optimized for Fast Web Viewing under PDF amp PDF A Settings To create searchable PDF documents select Searchable under Searchable PDF amp PDF A Defaults Specify the language or select Use Language Displayed on the Device User Interface To enable text compression
62. SSDP provides processes to allow network clients with little or no static configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SSDP 2 Select Enabled to enable the protocol Type a value between 1 and 43200 minutes in the Cache Control field The default value is 1440 minutes 4 Type a number between 1 and 60 router hops in Time to Live for discovery advertisement The default number of hops is 4 5 Click Apply WorkCentre 6400 Multifunction Printer 31 System Administrator Guide Network Configuration LPR LPD The Line Printer Daemon LPD and Line Printer Remote LPR protocols are used to provide printer spooling and network print server functionality for UNIX like systems such as HP UX Linux and Macintosh Note For information on setting up print queues on your client system refer to your client system s documentation Enabling LPR LPD Notes e Verify that TCP IP and HTTP have been configured e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt LPR LPD 2 Select Enable to enable th
63. Under Recipient Group Addresses select Enable Group 1 and type up to five Email Addresses to receive selected alerts 3 Under Recipient Group Preferences for the group you created select the type of alerts that will cause email notification to occur Note You can set up to three separate groups to receive any combination of email alerts 4 To view definitions of the alert types click Glossary under Status Codes in the Recipient Group Preferences area 5 Inthe Reply to Email Address field type the email address of the administrator or user designated to receive any replies sent by Alert Notification group members 150 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools Type a number between 1 and 60 minutes in the field under Set jam timer for release of status to selected groups to specify how many minutes the printer waits after a jam is detected before it sends an email status message The default time is 0 minutes Click Apply to accept the new settings or Undo to retain the previous settings Note Restarting the printer can take up to five minutes During this time network access is not available Local UI Alerts You can define when you want the printer to display a warning on the control panel if the printer s scan disk memory is low Low memory can cause the printer to slow down or lose jobs 1 2 In CentreWare IS click Properties gt General Setup gt Alert Notifica
64. Xerox WorkCentre 6400 Color Multifunction Printer Xerox WorkCentre 6400 System Administrator Guide Guide de l administrateur syst me Espafiol Guia del administrador del sistema Portugu s Guia de Administra o do Sistema xerox 2009 Xerox Corporation All Rights Reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Xerox CentreWare WorkCentre PrintingScout Walk Up FreeFlow SMARTsend Scan to PC Desktop and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Computer Inc in the United States and or other countries HP GL HP UX and PCL are trademarks of Hewle
65. a separate server and is supported in Workflow Scanning Note For instructions explaining how to use this feature see the User Guide at www xerox com office WC6400docs Enabling or Disabling Scan to Mailbox Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Scan to Mailbox gt Enablement 2 Select Enable Scan to Mailbox Note Once you enable Scan to Mailbox the created mailboxes display in Workflow Scanning 3 To have mailboxes display on the Scan tab in CentreWare IS select On Scan tab view Mailboxes by default 4 Click Apply Setting Scan Policies Scan policies allow you manage how users are allowed to scan files create folders and assign passwords to their folders on the printer Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Properties gt Services gt Scan to Mailbox gt Scan Policies 2 Under Scan Policies select or clear e Allow scanning to Default Public Folder Enable this option to allow users to scan files to the Default Public Folder without requiring a password e Require per job password for public folders Enable this option to require users to type a password for every job they scan to the public folder e Allow additional folders to be creat
66. alternate server Note the directory path user name and password This is your file repository Test the connection by logging in to the printer s home directory on the Web server Send a POST request and file to the Web server Check to see if the file is in the repository CGI Scripts A CGI Common Gateway Interface script is a program on a Web server that is executed when the server receives a request from a browser A CGI script is required to allow files to be transferred to your HTTP server from your printer When a document is scanned the printer logs into the Web server sends a POST request along with the scanned file then logs out The CGI script handles the remaining details of file transfer WorkCentre 6400 Multifunction Printer 109 System Administrator Guide Scanning To download a sample CGI script da RES Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Workflow Scanning gt File Repository Setup Click Add New Select HTTP or HTTPS from the Protocol drop down menu Under Script path and filename click Get Example Scripts Select a script language supported by your Web server Right click and save the appropriate zip or tgz file to your computer Extract the downloaded file to the root of the Web services home directory Configuring HTTP HTTPS File Repository Settings
67. an End of Job character The default time is 300 seconds Select Enabled for PDL Switching to allow the printer to automatically switch between multiple supported PDLs within a single job Note PDL Switching should normally be disabled Click Apply To set all fields to printer default values click Default All Click OK Advanced Settings Additional Raw TCP IP Printing options can be specified in the Advanced page These include Connections e Total Job Limit per Connection Type a value between 0 and 32768 to limit the number of jobs that can be active for each port e Maximum concurrent connections e Maximum concurrent jobs Type a value between 0 and 500 to specify the maximum number of concurrent jobs A setting of 0 allows unlimited concurrent jobs Job Boundary Determination e Enable Control D Marks End of PostScript Job if you want the Control D character to be used to indicate the end of a PostScript print job WorkCentre 6400 Multifunction Printer 33 System Administrator Guide Network Configuration 34 Backchannel Data e To allow data from several jobs to be interspersed enable Backchannel Data Transmission to Client then enable Out of Order Backchannel Data Note Out of Order Backchannel Data is only available when Backchannel Data Transmission to Client is enabled Banner Page Printing e To allow banner pages to print for specific jobs only select the job types from the Banner Page Enabled drop dow
68. and requires you to manually delete files to maintain performance If you are not sure select Keep 1 72 hours and select 24 hours Touch Stored Documents e Touch Delete On Poll to delete the file immediately after polling e Touch Keep 1 72 hours then touch the number of hours between 1 and 72 to retain polled documents before deleting them e Touch Keep Forever to keep polled files on the printer until you manually delete them Note Selecting Keep Forever is memory intensive and requires you to manually delete files to maintain printer performance If you are not sure select Keep 1 72 hours and select 24 hours Troubleshooting Embedded Fax Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 If you are experiencing problems sending a fax from the control panel check the following e Verify that the fax telephone number assigned to the printer is correct e Verify the telephone line is connected and functioning For details see Testing the Fax Connection on page 129 e Verify that fax is installed and enabled Enabling Embedded Fax on page 120 e Ensure Server fax is disabled Resolve any mechanical issues before attempting to use Embedded Fax For assistance and support see www xerox com office support Testing the Fax Connection To verify the fax connection is set up correctly 1 2 3 At the printer contr
69. are IS click Properties gt General Setup gt Configuration Report 2 Scroll down to Software Versions Creating a Clone File Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt General Setup gt Cloning 2 Under Create Clone File select the features that you want to clone to other printers All features are selected by default You can select any of the following features to clone e Accounting e Security e Administration e SMart eSolutions e Audit Log e System Disk e Authentication amp Authorization Configuration e Power Saver e Connectivity e Print Settings e Emails e Device Upgrade e Fax e Workflow Scanning e Internet Fax e Templates e Internationalization e Web Services e Job Management Note To view the specific parameters that can be cloned for any of the features click View Feature Details 3 Click Clone The Cloning Instructions page displays 4 Under Cloning Instructions right click Cloning dlm to download the clone file 5 Click Save Link as or Save as and select a name and the location to save the file Note The default name for the file is Cloning dlm If you rename the file use dlm as the file extension 6 Click Save WorkCentre 6400 Multifunction Printer 159 System Administrator Guide Administrator Tools Installing a Clone File Notes e If your printer is lock
70. ave Configuring HTTP Settings Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt HTTP In Keep Alive Timeout type the time between 1 and 60 seconds to specify how long the printer will wait for a response from a connected user before terminating the connection The default value is 15 seconds Note Increasing the Keep Alive Timeout time can cause connections to slow down Change the HTTP Port Number if required The default is 80 Click Apply WorkCentre 6400 Multifunction Printer 43 System Administrator Guide Network Configuration Proxy Server A proxy server acts as a go between for clients seeking services and servers that provide them The proxy server filters client requests and if the requests conform to the proxy server s filtering rules grants the request and allows the connection A proxy server has two main purposes e To keep any devices behind it anonymous for security purposes e To decrease the amount of time needed to access a resource by caching content such as Web pages from a Web server Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt Proxy Server Under HTTP Proxy Server select Enabled Select the Proxy
71. b shared phonebook file on your network 2 Click the Open icon next to Shared Phonebook to view the phonebook Shared LDAP Phonebook If your network is connected to an LDAP server you can configure the Shared LDAP Phonebook to reference an LDAP directory 1 Click Select File icon next to Shared LDAP Phonebook 2 Type your LDAP server settings and user mappings then click Close User Preferences 1 If you want to be notified when you add duplicate recipients to the phonebook select the Prompt When Adding Duplicate Recipients option 2 If you want to be notified when you delete a recipient from the phonebook select the Prompt When Removing a Recipient option 3 If you want to always use the Current Recipient List click the Always Use Current Recipient List check box 4 If you want to use the current Cover Sheet notes click the Always Use Current Cover Sheet Notes 5 Click OK when finished 6 Click OK to close the Fax window 7 Click OK on the Paper Output tab to send your fax 140 WorkCentre 6400 Multifunction Printer System Administrator Guide Accounting This chapter includes e Xerox Standard Accounting on page 142 e Network Accounting on page 146 e Enabling Accounting in Print Drivers on page 148 WorkCentre 6400 Multifunction Printer 141 System Administrator Guide Accounting Xerox Standard Accounting Xerox Standard Accounting XSA tracks the number of copy print scan and fax jobs for
72. ble TCP IP you must enable it at the printer control panel before you can access CentreWare IS e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt TCP IP Settings Touch TCPIP Enablement Touch Enable for IPv4 or IPv6 then touch Save Configuring TCP IP Settings at the Control Panel Manually Configuring the Network Address RE NS nn 40 Nm 22 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt TCP IP Settings Touch Dynamic Addressing gt Disabled for DHCP then touch Save Touch IP Address Host Name Touch the field under IPv4 Address then type the static IP address using the touch screen keypad Touch the field under Host Name then type the host name Touch Save then touch Close Touch Subnet and Gateway Touch Subnet Mask then type the subnet mask address using the touch screen keypad Touch Save Touch IP Gateway type the gateway address using the touch screen keypad then touch Save WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration Configuring Dynamic Address Settings sd br
73. bling 100 106 scanning to repositories 106 to user home folders 116 secure faxes clearing from printer memory 122 enabling and disabling 122 secure HTTP 65 enabling 65 security 53 self signed digital certificate 62 server fax 131 troubleshooting 134 server fax defaults configuring 133 server fax filing repositories configuring 131 configuring using FTP 131 configuring using HTTP HTTPS 132 configuring using NetWare 133 configuring using SMB 132 configuring using SMTP 133 Server Message Block SMB 108 Service Advertising Protocol SAP enabling 47 Service Registration page 19 services enabling in CentreWare IS 19 personalizing for users 55 WorkCentre 6400 Multifunction Printer 181 System Administrator Guide Index SLP 27 SMart eSolutions 156 enabling 156 Maintenance Assistant 157 Meter Assistant 157 Supplies Assistant 157 SMB authentication 58 SMTP 35 SMTP server configuring 35 setting job size 35 SNMP 28 enabling 28 SNMP advanced settings 29 SNMP v1 v2c properties editing 28 SNMP v3 properties editing 29 software enabling upgrades 166 updating automatically 167 updating printer 166 upgrading from USB driver 167 SSDP 31 SSL enabling 65 SSL encryption services 65 status messages 150 stored data encryption enabling 73 subnet mask 22 supply status alerts 151 support resources 11 support websites 11 system administrator password changing 1
74. cation Print window displays Select your printer from the Printer Name drop down menu Click Properties to access the print settings for the job WorkCentre 6400 Multifunction Printer System Administrator Guide Printing Click the Advanced tab Click to expand the Paper Output option Click Banner Sheets then click the down arrow and select Enabled or Disabled Note If banner page printing is disabled through CentreWare IS or the at the printer control panel setting the print driver to print banner pages will have no effect Click OK WorkCentre 6400 Multifunction Printer 87 System Administrator Guide Printing UNIX Linux and AS 400 Printing UNIX based printing uses LPD LPR port 515 or lp to port 9100 to provide printer spooling and network print server functionality Xerox printers can communicate using either protocol Xerox Services for UNIX Systems XSUS XSUS is an application that allows you to manage and print to multiple printers in UNIX and Linux environments With XSUS you can e Configure and check the status of network connected printers e Setup a printer on your network as well as monitor the operation of the printer once installed e Perform maintenance checks and view supplies status at any time e Provide a common look and feel across the many different suppliers of UNIX and Linux operating systems Supported Printing Models e Workstation to printer Peer to Peer Print jobs are processed and sp
75. ccess page click the User Roles tab In the System Administrator Access field type the name of the group defined in the LDAP server database that you want to use to grant system administrator access to the printer In the Accounting Administrator Access field type the name of the group defined in the LDAP server database that you want to use to grant accounting administrator access to the printer To verify a user s access to either role type the user s name in the Enter User Name field then click Test The Test Results column displays the users name if the user is a member of the LDAP group or No Access if they are not a member Click Apply Device Access Setup Note Device Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access pathways For details on these topics see Setting up Access Rights on page 54 and Controlling Access to Tools and Features on page 61 On the Authorization Access page click the Device Access tab In the Services Pathway field type the name of a group defined at the LDAP server that you want to use to provide access to the Services features on the printer Repeat the process for Job Status Pathway and Machine Status Pathway WorkCentre 6400 Multifunction Printer 39 System Administrator Guide Network Configuration 4 To verify a users access to either role type the user s name in the Enter User Name f
76. ceeennenaen 43 ProXxy Server ceceni a a 44 NTP nest das mines iron eMail ie aa aaea eaea i 45 Appl Talkszssr s hrs irs else RUE tee Ne OR eee dees seueddadeoensseaeaedes 46 Enabling AppleTalk on the printer 22 eeenees 46 NEVE reversere Are 47 Configuring NetWare SENGS Leese nesen ane 47 Microsoft Networkings uusaarrsararadpaeniendekee ks ER ER 49 Configuring Microsoft Networking 49 Configuring WINS 444444 44e deu 49 SD nets seeds dhonaronsenarerientiideniiisiin iii pense nss 50 Enabling WSD si ciipccnatatieteoges onde iedeee eee dg we b se deler medlseeelee sed detalles 50 Security Setting up Access Rights 0 cece ccc cece cen een nee ene e eee eee e ene eennes 54 SEE EEE EE EE ec Eee REED 54 Local AuthenticatiO mi Les denses aw da dim dead bete da dk dn dex dol da dd pi dod dada meen 55 Network Authentication 4 222e 56 Authentication Using a Card Reader System 59 Controlling Access to Tools and Features 61 Controlling Access for All Users 222 61 Controlling Access for an Individual User or Group 61 Digital Certificates 6 5 060 ac aia ake ewe awe esG Vis Rede NEE aeRO Ew Ram R eee ent 62 Installing
77. ck OK 46 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration NetWare NetWare is a network operating system developed by Novell to run various services using cooperative multitasking Before you begin 1 2 3 4 Ensure an existing operational NetWare network is available Verify that you have administrator rights to log in to a NetWare file server tree Ensure the printer is connected to the network Set up a print server object using the appropriate Novell utility Refer to the Novell system documentation for help Configuring NetWare Settings se ees Er Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Click Properties gt Connectivity gt Protocols gt NetWare Select Enabled to enable the protocol Select IP or IPX from the Filing Transport drop down menu Select the Frame Type from the drop down menu Options are e Auto e Ethernet II e Ethernet 802 2 e Ethernet 802 3 Type a polling rate between 1 and 240 seconds for the print server in Queue Poll Interval The default value is 5 seconds Type the Printer Server Name The default name is XRX_MAC address Type then retype the server password in the New Print Server Password and Retype New Print Server Password fields Select the Select to save new password option Service Advertising Protocol SAP SAP facilitates dynamic adding and
78. ct Enable 802 1X 3 Under Authentication Method select the method used on your network Options are e EAP MD5 e PEAPVO EAP MS CHAPv2 e EAP MS CHAPv2 Type the User Name Device Name required by your authentication switch and server Type the Password then retype it Enable Save to save new password Click Apply NG OT 72 WorkCentre 6400 Multifunction Printer System Administrator Guide Security Stored Data Encryption All data on the printer s hard drive can be encrypted to protect it from unauthorized access in the event the drive is removed To enable User Data Encryption Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Security gt User Data Encryption 2 Under User Data Encryption Enablement select Enabled 3 Click Apply CAUTION The printer will restart This may result in a loss of user data and will interrupt or delete current jobs Xerox recommends that you back up jobs and folders before enabling For details see Backing up Saved Jobs on page 84 WorkCentre 6400 Multifunction Printer 73 System Administrator Guide Security Overwriting Image Data To ensure that image data on the printer s hard drive cannot be accessed you can delete and overwrite image data Image data is any and all in process or temporary user data on the disk such as current jobs queued jobs tempora
79. ct the folder you want to delete the Delete Folder button activates Click Delete Folder a dialog box displays warning you that the delete is permanent Click OK to delete the folder or Cancel to exit without saving Saving and Printing Jobs Saving a Job from Your Computer 1 10 With your file open from your application s File menu click Print The application Print window displays Select your printer from the Printer Name drop down menu Click Properties to access the print settings for the job On the Paper Output tab click the Job Type drop down menu then select Saved Job The Saved Job options display To save the job for printing later select Save or to both store the job and print it immediately select Save and Print Type in a Job Name for the job or select Use Document Name to use the file name of the document being submitted Select the folder to use to save the job from the Save in Folder drop down menu You can save the file to the Default Public Folder or you can create a new public folder to use for your job To save your job to a different folder type the name of the folder or type a path including the new folder name that you want to create then click OK To save your job as a secure job type in and retype a 4 10 digit passcode in the passcode fields then click ok For details on the Secure Job feature see the User Guide at www xerox com office WC6400docs Click OK to save the settings Note If
80. d you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Internet Fax gt Defaults 2 Under General click Edit 3 To have the printer print a report automatically after every 50 Internet Fax jobs select Enable next to Activity Report 4 Next to Delivery Confirmation Timeout type the maximum number of hours between 0 and 72 that the printer will attempt to confirm an Internet Fax job before the confirmation fails 5 Type the subject text that you want to display in the Subject field of the email 6 Type any text that you want to display as the first paragraph in the Message Body 7 Select optional information fields to display in the body of the fax Options include e User information such as User Name and Email Address e Attachment information such as Number of Images attached and Attachment File Type e Information about the printer such as Device Name Device Location and other details 8 Inthe Signature field type any additional information that you would like included on any fax sent from the printer 9 Next to Confirmation Sheet select when you want a confirmation page to print Select On Off or Errors Only from the drop down menu Advanced Settings and Layout Adjustment Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare I
81. d Domain Name DNS Configuration for IPv4 1 Type an IP address for the Preferred DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 Note If DHCP or BOOTP is the IP Address Resolution setting you cannot change the Domain Name Primary DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 settings Under Dynamic DNS Registration DDNS select Enabled Note If your DNS Server does not support dynamic updates you do not need to enable DDNS Under Release Registration select Enabled if you want the printer to release its IP address when it restarts Zero Configuration Networking 1 If the printer cannot connect to a DHCP server to obtain an IP address select Self Assigned Address to allow the printer to assign itself a Link Local address Link Local addresses are between 169 254 0 0 and 169 254 255 255 Select Enable under Multicast DNS to enable the printer to use DNS queries over IP Multicast Note Multicast DNS allows the Apple Bonjour protocol to map host names to IP addresses on a network without using a conventional DNS server This is used to advertise printer services over a network Click Apply Configuring IP Settings for IPv6 IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 ICMPv6 ICMPv6 performs error reporting for IP along with other diagnostic functions When first connected to a network a
82. d Image to print a thumbnail image of the fax on the confirmation report e Touch No image to remove the thumbnail image of the fax on the confirmation report 7 Touch Save 8 Touch Broadcast amp Multipoll Report Print On Error then touch one of the following options e Always Print prints a confirmation report every time e Off never prints a confirmation report e Print On Error prints a confirmation report only when a fax transmission error occurs 9 Touch Save Printing a Fax Report Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 You can print the following fax reports from the printer control panel e Activity Report e Protocol Report e Dial Directory Report e Group Directory Report e Options Report e Pending Jobs Report 126 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax To print a fax report 1 At the printer control panel touch the Machine Status Touch the Tools tab touch Service Settings then touch Embedded Fax Settings Touch Print Fax Reports then touch the arrows to scroll if needed Touch the desired report then touch Print Now of SN Touch Close then log out Deleting Sent Fax Jobs from Memory 1 At the printer control panel press the Job Status button 2 Touch the down arrow then touch Scan Jobs and Fax Sent Jobs 3 Touch the pending fax in the list
83. d Overwrite gt Scheduled To enable Scheduled On Demand Overwrite under Frequency select how often you want data to be deleted Daily Weekly or Monthly Under Time type the time that you want data to be deleted If you selected Weekly or Monthly frequency under Day of Week or Day of Month select the day that you want data to be deleted WorkCentre 6400 Multifunction Printer System Administrator Guide Security Under Type select Full to completely delete all data or Standard to delete all data except e Jobs and folders stored by the Reprint Saved Jobs service e Jobs stored by the Scan to Mailbox service e Fax Dial Directories e Fax Mailbox contents CAUTION If you select Full all image data will be deleted Click Apply WorkCentre 6400 Multifunction Printer 75 System Administrator Guide Security PostScript Passwords The PostScript language includes commands that allow PostScript print jobs to change the printer s configuration By default this capability is allowed To ensure that unauthorized changes are not made you can require PostScript jobs to include a password You can enable the following password e Run Start Job This password controls the execution of the Sys Start file You can create the following passwords e System Parameters Password This password can be used to control the execution of PostScript snippets e Start Job Password The Start Job password used with the Startjob and Exits
84. d telephone line Note Only WorkCentre models 6400X and 6400XF can send a fax Before you begin Verify that the printer has access to a functioning telephone line and has a telephone number assigned to it Enabling Embedded Fax fe NS Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Embedded Fax Settings gt Fax Setup Touch Enable Touch Save Configuring Embedded Fax Settings amp Www SS Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Embedded Fax Settings Touch Line 1 Setup or Line 2 Setup Touch Fax Number then type the fax number using the touch screen keypad Note Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform this function Type a Line Name for the printer using the touch screen keyboard then touch Save You can type a maximum of 30 characters 120 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax 6 Touch Next 7 Select fax send and receive Options e Send and Receive e Send Only e
85. ddresses in a spreadsheet application save it as a csv file and upload it to the printer Format The address book file must be in comma separated format csv The printer recognizes the second row in the csv file as the first data entry The first row contains headings for the data in each column The default column heading names are Name Email Address Internet Fax Address Example Name Email Address Internet Fax Address Jim Smith jim smith corp com faxmachine one corp com Ellen Jones ellen jones corp com faxmachine two corp com Richard Allen richard allen corp com faxmachine three corp com Import 1 In CentreWare IS click Properties gt Services gt Internet Fax or Email gt Public Address Book 2 If you want to import a new address book file under Import Public Address Book type the path to your file or click Browse to locate your file in csv format 3 Click Import Now WorkCentre 6400 Multifunction Printer 161 System Administrator Guide Administrator Tools Mapping the Address Book 1 To map the address book information in the csv file to the Public Address Book fields in CentreWare IS click Map Existing Address Book 2 Under Imported Heading select the labels from your imported file that you want to map to the labels in the Public Address Book Options are e Display Name This field is required e Email Address This field is required e Internet Fax Address This field is
86. deleting manually 74 overwriting 74 scheduling routine deletion of 74 image shift presets creating 96 Installation Wizard using 15 Internet fax 135 adding fax recipients to 138 adding recipients from personal phonebooks 138 configuring receive settings 136 setting options for 139 setting up cover sheets for 139 troubleshooting 137 Internet fax addresses 137 Internet fax defaults configuring 135 selecting filing options 136 selecting general settings 135 selecting image settings 136 selecting layout settings 135 Internet fax personal phonebooks 140 editing 140 selecting preferences for 140 Internet fax phonebooks setting user preferences 140 Internet fax shared LDAP phonebooks 140 Internet fax shared phonebooks 140 Internet Key Exchange IKE settings 67 Internet Protocol Security IPsec 66 IP address assigning to printer 16 IP Address Settings wizard 15 IP filter rules arranging execution order of 78 creating 77 editing and deleting 77 IP filtering 77 creating rules for 77 IP gateway address 22 IP trap destination addresses adding to SNMP settings 29 IPsec 66 enabling 66 IPv4 configuring 23 configuring DNS for 24 IPv6 Index configuring 24 configuring DNS for 26 enabling manual address options 26 IPX trap destination addresses adding to SNMP settings 30 J job accounting 141 enabling in Macintosh printer driver 148 enabling in printer drivers 148 enabling in Wind
87. dress for the Directory Agent DA Note Directory Agents DA are devices that cache services They are used in larger networks to reduce the amount of traffic DAs are optional however if a DA is present then UAs and SAs are required to use it instead of communicating directly with the device 3 Type the names for Scope 1 2 and 3 Scopes are used to group services Devices cannot see services that are in different scopes The default value for Scope 1 is DEFAULT Select Multicast or Broadcast from the Message Type drop down menu Type a value for Multicast Radius between 1 and 255 The default is 255 Type a value for the Maximum Transmission Unit MTU between 484 and 32768 The default setting is 1400 bytes MTU determines maximum packet size allowed to be transmitted for SLP Note The maximum MTU for IP over Ethernet is 1500 bytes 7 Click Apply 8 Click OK WorkCentre 6400 Multifunction Printer 27 System Administrator Guide Network Configuration SNMP Simple Network Management Protocol SNMP is used in network management systems to monitor network attached devices for conditions that require administrative attention It consists of a set of standards for network management including an application layer a database schema and a set of data objects Agents or software modules reside in the printer s SNMPv3 engine A manager is an SNMPv3 management application such as OpenView that is used to monitor and configure devices
88. e Machine Status button Touch the Tools tab Touch Troubleshooting Touch Resets Touch Software Reset Under Reset Options select the type of reset you want e All Software e Network Software e Copy Software 154 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools 7 Touch Reset Notes e Using Software Resets to restart the printer is faster and wastes less consumables than turning the printer on and off e Restarting the printer can take up to five minutes You can not access CentreWare IS during this time WorkCentre 6400 Multifunction Printer 155 System Administrator Guide Administrator Tools SMart eSolutions and Billing Information SMart eSolutions SMart eSolutions is a suite of features that simplifies printer ownership and administration It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network The suite provides the following e MeterAssistant Meter Assistant automatically submits meter reads to Xerox from network printers This eliminates the need to collect and report meter read information manually e SuppliesAssistant SuppliesAssistant proactively manages ink supplies for network equipment and monitors actual usage e MaintenanceAssistant MaintenanceAssisstant provides options for troubleshooting your printer You can send detailed diagnostic information to Xerox start online tro
89. e following e Authenticated User and Domain The authentication server validates the user credentials prepended by the domain name against the LDAP server e Authenticated User The authentication server validates the user credentials against the LDAP server e Prompt at User Interface Users type their credentials at the control panel e System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials go log into the file server Type the Login Name and Password if the system will be directly accessing the file server Click Save 110 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning Configuring the Default Template Before you can use the Workflow scanning feature you must create and edit a template A template contains scan settings and at least one destination for the scanned image files You must configure the default template before you can create a new template After the default template is configured all new templates created inherit the default template settings and should then be edited as required The default template cannot be deleted Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Workflow Scanning gt Default Template 2 Under Destination Services select File to add File De
90. e of the server For HTTPS ensure that your Web server is installed with a secure certificate Create a user account and password for the printer When a document is scanned the printer logs in using the account transfers the file to the server or workstation and logs out Note the user account and password details Create a directory on the HTTP HTTPS server to be used as a scan filing location repository Note the directory path Note any script that is required to be run Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Server Fax gt Fax Repository Setup Select HTTP or HTTPS from the Protocol drop down menu Select the address type Options are IPv4 Address IPV6 Address or Host Name Type the appropriately formatted address and port number of the HTTP or HTTPS server where the repository is located Type the Script Path and file name from HTTP root Click the Get Example Scripts link for further information 132 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax Type the path to the scan repository in the Document Path field Under Login Credentials to Access the Destination select System to have the system log into the server or Authenticated User to have your authentication server determine access Type the user account and password in the Login Name and Passwo
91. e pool repository selecting Update Now will always return a partial list of templates This option does not update workstation based templates created using the Xerox Scan Utility XSU Press the Services Home button on the control panel then touch the Workflow Scanning icon Touch the Advanced Settings tab Touch Update Templates Touch Update Now and touch Confirm Configuring a Validation Server Scan metadata entered at the printer control panel can be verified against a list of valid values by a validation server aw NS Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Workflow Scanning gt Validation Servers Click Add Select HTTP or HTTPS Under Protocol select the address type Options are IPv4 IPv6 or Host Name Type the appropriately formatted address and port number in the Address Port field The default port number is 80 for HTTP and 443 for HTTPS In the Path field type the path on the server Note The format for a directory path for FTP is directory directory while the format for a directory path for SMB is directory directory Type a Response Timeout between 5 and 100 seconds Click Apply 114 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning Troubleshooting Workflow Scanning If you are experiencing problems with Workflow Scanning ve
92. e protocol Note Disabling LPR LPD will affect clients printing to the printer over TCP IP using the LPR printing port 3 Type an LPR LPD Port Number or use the default port number of 515 4 Under Advanced Settings select Enabled to allow PDL Switching PDL switching allows the printer to process single print jobs that contain two or more printer languages such as a job with a PCL header prepended to a PostScript print job Note This setting should normally be disabled 5 Select Enabled to enable PDL banner page attributes override LPR control file attributes for job name and owner This feature allows you to replace the standard information displayed on a banner page with the user name and job name from the print job 6 Select the desired option from the Place temporary hold on which jobs drop down menu Options include e None Use printer s default banner sheet job name if data file 1st The printer will not wait to receive the job control information This selection may cause banner sheet information to print incorrectly e Only those with data file received 1st The printer holds the job if the job s data file is received first This ensures the printer waits to receive the job s control file information so that the banner sheet contains accurate information e All consistent with older implementations This option puts all jobs on hold All data is received before a job begins to print This setting can cause jobs to print slowly
93. e signed certificate in crt format and click Open or Choose Click Upload Certificate Note The signed certificate must match the CSR created by the printer Managing Trusted Certificate Authorities You can add delete or reset trusted certificate authorities trusted root certificates Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 To install a root certificate E UN In CentreWare IS click Properties gt Security gt Trusted Certificate Authorities Click Add Click Browse or Choose File navigate to the signed certificate file then click Open or Choose Click Upload Certificate Authority The digital certificate displays in the list of Installed Certificates To delete a certificate PWN Select a certificate from the list Click Delete Click OK to acknowledge the warning message To delete all certificates click Reset Downloading the Generic Xerox CA If the printer does not have a trusted root certificate or if a self signed certificate is installed users may see an error message related to the certificate when attempting to connect to the printer using WorkCentre 6400 Multifunction Printer 63 System Administrator Guide Security CentreWare IS To resolve this install the generic Xerox Root CA Certificate in your Web browser For details see your Web browser s help To download the Xerox Root CA certificate clic
94. ed Enable this option to allow users to create additional public or private folders on the printer If Require password when creating additional folders is disabled assigning a password to the folder is optional This creates a public folder Note If Allow additional folders to be created is disabled the Create Folder button does not display on the Scan tab e Require password when creating additional folders Enable this option to require users to type a new password every time they create a new folder This feature only allows users to create private folders 100 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning e Prompt for password when scanning to private folder Enable this option to require users to type the private folder password at the control panel every time they scan a job to that private folder e Allow access to job log data file Enable this option to allow users to print a job log containing details for any scanned image Third party applications can be used to search file and distribute jobs based on job log information 3 Click Apply Managing Folders and Scanned Files Creating and Editing a Folder By default all users are allowed to scan to the Default Public Folder Users can create and edit additional folders if this option has been enabled in Scan Policies For details see Setting Scan Policies on page 100 Note If your printer is locked you must log in as a system administrat
95. ed you must log in as a system administrator For details see Accessing CentreWare IS on page 17 e This procedure will cause the printer to restart and will be unavailable over the network for several minutes 1 In CentreWare IS click Status gt Welcome 2 Click I Have A Cloning File Under Install Clone File type path and name of the clone file you want to use or click Browse to locate the file Note If View Features Details is selected the Install Clone File field will not display Click Hide Feature Details 4 Click Install 160 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools Address Books If your network is connected to an LDAP server you can configure the printer to look up addresses from the LDAP directory For details see LDAP on page 37 If you do not have an LDAP server you can use the Fax Address Book and the Public Address Book to store fax machine phone numbers and email addresses on the printer The printer can be configured to access both an LDAP directory and a Public Address Book If both are configured users will be presented with the choice to use either address book Internet Fax and Email Address Book Email addresses are stored in the Public Address book Note An Internet Fax Address is the email address of an internet fax machine or service Editing the Public Address Book as a csv File If you have many addresses to manage you can create a list of a
96. ed and printed as many times as desired Note If User Data Encryption is Enabled saved jobs are encrypted For details see Stored Data Encryption on page 73 Backing up Saved Jobs Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 To back up saved jobs to an FTP file repository 1 2 3 7 8 9 In CentreWare IS click Services gt Reprint Saved Jobs gt Backup Jobs Under Settings select FTP as the protocol Select the address type and Port for the FTP server to be used to backup jobs Options are IPv4 Address IPv6 Address or Host Name Type the appropriately formatted address in the IP Address Port field The default port number is 21 In the Document Path field specify the path to the file repository In the File Name field type the name for the backup This name will be appended to the end of the document path In the Login Name field type the login name for the FTP server Type a Password and Retype Password Enable Select to Save New Password 10 Click Start to begin the back up or Undo to retain the previous settings Restoring Saved Jobs CAUTION When you restore backed up jobs existing stored jobs are overwritten and the Default Public Folder will be empty Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 To restore j
97. ees 15 The Installation Wizdrd errs cers teis indiennes gee wate es ge eee 15 Quick Setup Home 6 ccc E E a e E 15 Configuration REDON 5 ncipnrgrdacuonengeentneweagud bie seeeebesteenuseaseeeeeessedes 15 System Administrator Access at the Control Panel 15 Manually Setting the Printer s Ethernet Interface Speed 16 Assigning a Network Address 22 16 Initial Setup in CentreWare IS 0 17 Accessing CentreWare IS 17 Locking or Unlocking the Printer ec cece cece cece tenet nent nen een eens 17 Changing the System Administrator Password 17 Accessing the Configuration Report 18 Using the Configuration Overview Page 18 Assigning a Name and Location to the Printer 18 Enabling Services 11260 e e a nue ie uit ialanaiee 19 3 Network Configuration RAR D a E da ae ne de an de EE 22 EDNA 22 Configuring TCP IP Settings at the Control Panel 22 Configuring TCP IP Settings in CentreWare IS 23 SUP rer dekk rdededea eek 27 DP Ted 28 Configuring SN
98. end Diagnostic information to Xerox e Start an Online Troubleshooting Session at www xerox com e Download file to your computer Right click and download the UsageLog csv file to your computer View Usage and Billing Information Usage Counters The Usage Counters page displays the total number of pages printed or generated by the printer 1 In CentreWare IS click Status gt Usage Counters The entire detailed list of pages printed or generated by the printer displays 2 Click Refresh to update the page WorkCentre 6400 Multifunction Printer 157 System Administrator Guide Administrator Tools Billing Information The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes 1 In CentreWare IS click Status gt Billing Information The list of pages printed or generated by printer displays 2 Click Refresh to update the page 158 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools Cloning This feature allows you to save your printer settings in a clone file You can use the clone file to copy your printer settings to another printer or use it to back up and restore settings on your own printer Note If you are using the clone file to copy your printer settings to another printer both printers must be the same model and have the same version of software To determine the Software Version of your printer 1 In CentreW
99. er defined in an LDAP directory a Select LDAP Query b To check your LDAP mapping settings click LDAP Mapping for Home Directory For details see Defining User Mappings on page 38 6 To scan to a shared network folder a Select No LDAP Query b Inthe Network Home Path field type the complete network path of the external server where scanned image files will be stored Example servername foldername 7 To create a subdirectory in the network home path select Automatically create Subdirectory and type a name in the Subdirectory name field 8 If your network home directory path structure includes folders named according to each user s user name for example servername foldername username and you want to store scanned images in these folders select Append User Name to Path The user name is the name used when logging in at the control panel 9 If you want to create individual folders for each user select Automatically Create User Name directory if one does not exist Example servername foldername username 10 Click Apply 116 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning Configuring the Printer for the Xerox Scan Utility The Xerox Scan Utility XSU allows you to scan directly to your computer and helps you manage and distribute scanned image files Before you can scan you must create a template in the utility The template is saved on the printer XSU is installed when you install scan dr
100. erties gt Security gt Machine Digital Certificate Management Click Create New Certificate Select Self Signed Certificate Click Continue Complete the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit Common Name Email Address and Days of Validity Click Apply WorkCentre 6400 Multifunction Printer System Administrator Guide Security Creating a Request es Ne P 10 11 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt Machine Digital Certificate Management Click Create New Certificate Select Certificate Signing Request Fill out the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit and Email Address Click Apply Values from the form are used to generate a Certificate Signing Request When the process is complete you are prompted to save the Certificate Signing Request Right click the link and save the csr pem file to your computer Email the file to a trusted certificate authority to be signed When the signed certificate is received back from the trusted certificate authority upload the certificate to the printer From the Machine Digital Certificate Management page click Upload Signed Certificate Click Browse or Choose File navigate to th
101. erver operators restricts PostScript jobs from running unencapsulated to prevent them from changing default settings e For more information on these passwords see CentreWare IS help To enable or create these passwords Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Security gt PostScript Passwords 2 Under Run Start Job under Startup Mode select Enabled to enable the Run Start job password feature 3 Under System Parameters Password or Job Start Password type a password Retype the password to verify 5 Click Apply 76 WorkCentre 6400 Multifunction Printer System Administrator Guide Security IP Filtering You can prevent unauthorized network access by blocking or allowing data sent from particular IP addresses Creating an IP Filter Rule 10 11 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt IP Filtering Click Add From the Protocol drop down menu select the protocol to apply the rule to Options include All TCP UDP or ICMP From the Action drop down menu select how you want the filter to handle the incoming packet Select Reject if you want the printer to reject the packet and send an ICMP message back to the source host Select Drop if you
102. etails see The Installation Wizard on page 15 Verify TCP IP is enabled For details see Enabling TCP IP on page 22 Verify that enough delay time is set on the DHCP server to allow for normal maintenance shut downs if Dynamic TCP IP addressing is used Verify communication between the Accounting Server and the printer Test the communication a At the Network Accounting server open a Web browser b Type the IP address of your printer then press Enter or Return If the CentreWare Is home page displays the server is communicating with the printer Ensure Network Accounting settings are configured For details see Network Accounting on page 146 Verify authentication is configured for user access For details see Authentication on page 54 Verify that all users have scan and fax drivers installed on their computers For details see the User Guide at www xerox com office WC6400docs See also For more help see the Online Support Assistant at www xerox com office WC6400support WorkCentre 6400 Multifunction Printer 147 System Administrator Guide Accounting Enabling Accounting in Print Drivers Jobs sent from a user s computer can only be counted if accounting is enabled in the print driver Enabling Accounting in a Windows Print Driver 1 9 10 From the Start menu select Printers and Faxes for Windows XP or Settings gt Printers for Windows 2000 2003 Right click the printer in the list and select Propert
103. etting Fax Defaults 2 2 220 121 Setting Transmission Defaults 123 Fax ME rime tete den due on rm ci io 0 oder 124 Fax Reports 2 2scsscsc0secses0sees0easesebeee brekker eek dede des dan 126 Chain DiQling sssssus susessnsse a ana mestiq ae seeks aisle AEEA EEE ol stars anse 127 Fax Polling ccc sacaracastoa rorat i Eti Nede seem hasene ee 127 Troubleshooting Embedded Fax 0 cece ccc cece cece nen cent enn ee ee ennes 129 Server FOX SE 131 Configure a Server Fax Filing Repository 131 Configure Server Fax Default Settings 133 Troubleshooting Server Fax 2 22222 134 INteEMet FOX TREET TE 135 Configuring Default Internet Fax Settings 135 Configuring Internet Fax Receive Settings 136 Internet Fax Addresses nd detente par sers 137 Troubleshooting Internet Fax 4 4222222222 137 WorkCentre 6400 Multifunction Printer System Administrator Guide 10 Contents LAN FOX ERE 138 Sending LAN FaKi assescsvadewedadeddivtsdettieiedabtiedeiwtddeiwdedvosbuerceiees 138 Adding a Fax Recipient 4 44 eee 138 Adding a Recipient from a Personal Phonebook
104. etwork Time Protocol select Enabled to enable the protocol 4 Select either IPv4 or Host Name for the address type of the NTP server 5 Type the appropriately formatted addresses and port numbers in the Primary Server and if needed the Alternate Server address fields The default port number is 123 6 Click Apply WorkCentre 6400 Multifunction Printer 45 System Administrator Guide Network Configuration Apple Talk AppleTalk is a proprietary suite of protocols developed for networking computers by Apple Inc Notes e AppleTalk has been deprecated by Apple Inc in favor of TCP IP networking e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Before you begin ensure the following items are available 1 An existing operational AppleTalk network 2 The AppleTalk Name you wish to assign to your printer 3 The AppleTalk Zone if used to assign to your printer Enabling AppleTalk on the printer In CentreWare IS click Properties gt Connectivity gt Protocols gt AppleTalk Select Enabled to enable the protocol Type a name for the printer in Printer Name or use the default name XRX MAC address Type the AppleTalk zone name in the Zone Name field Pw NS Note The default star symbol for zone allows the closest router to assign the printer to a zone Only change the Zone Name if you have defined zones on your network 5 Click Apply then cli
105. faxes 121 enabling Batch Send 124 printing secure faxes 122 selecting Auto Line Monitor settings 124 selecting Automatic Resend settings 123 selecting paper for incoming faxes 122 selecting stapling options for incoming faxes 123 setting Auto Answer Delay 121 setting Automatic Redial 123 setting ring volume for 121 setting transmission defaults 123 specifying header text 123 embedded fax jobs canceling pending 127 embedded fax mailboxes 124 assigning 124 defining policies for 129 deleting 124 178 WorkCentre 6400 Multifunction Printer System Administrator Guide embedded fax reports printing 126 setting up 126 Ethernet speed setting manually 16 Extensible Interface Platform EIP 170 extensible service registration enabling 170 extensible services enabling 170 F fax numbers saving as speed dial entries 162 Fax Setup wizard 15 faxes emailing 135 faxing 119 feature usage limits resetting for users 144 setting for users 144 file repository settings configuring for workflow scanning 106 File Transfer Protocol FTP 106 folders creating for saved print jobs 82 managing for saved jobs 82 Font Management Utility 163 G group accounts creating for Xerox Standard Accounting 142 H help resources 11 host groups creating 69 editing and deleting 70 managing 69 HTTP 43 configuring settings 43 enabling 43 HTTP HTTPS 109 I IKE settings configuring 67 image data
106. figuration 4 Type the IP address of the host running the SNMP manager application to be used to receive traps Note Port 162 UDP is the default port for traps You can select v1 or v2c based on what the trap receiving system supports Under Traps select the type of Traps to be Received by the SNMP manager Click Save to accept the new settings or Undo to retain the previous settings Click Apply Click OK om Oo OT Adding IPX Trap Destination Addresses Internetwork Packet eXchange IPX is a routing protocol used by Novell NetWare environments Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP Click Advanced Settings at the bottom of the page Under Trap Destination Addresses click Add IPX Address Type the 8 digit hexadecimal number that identifies the IPX External Network host configured to receive the trap 5 Type the 48 bit Physical MAC Address of the computer running the SMNP manager application that is to receive the trap UN 6 Type the IPX Socket Number of the computer running the SNMP manager application configured to receive the packets 7 Under Traps select the type of Traps to be Received by the SNMP manager 30 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration SDP Simple Service Discovery Protocol
107. figure button next to Device User Interface Authentication Xerox Secure Access 2 If the Authentication Solution has been configured correctly the Authentication Solution server address information displays If the information is incomplete or incorrect click Manually Configure 3 Under Server Communication select the address type and port number Options are IPv4 Address or Host name 4 Type the appropriately formatted address and port number 5 Type the details in the Path field Note Type the HTTP path public dce xeroxvalidation convauth and port number of 1824 to facilitate communication 6 If youare using Network Accounting and you want the printer to automatically obtain accounting information for the user from the Authentication server when the user authenticates select Automatically apply Accounting Codes from the server This reduces the number of screens that the user sees when they log in at the control panel If you want the user to provide accounting data manually at the control panel select User must manually enter accounting codes at the device 7 Inthe Device Instructional Blocking Window area type text in the Window Title field to define a title that will display on the printer s touch screen 8 Type text in the Instructional Text field to define a prompt that will show on the printer s touch screen to tell the user what they need to do to access the printer Note If the Title and Prompt have been configu
108. formation about the person organization or computer that the certificate is issued to including the name location Email address and other contact information Serial number of the certificate Expiration date of the certificate Name of the certificate authority that issued the certificate A public key A certificate authority s digital signature Installing a Digital Certificate There are three ways to install a certificate on the printer Create a Self Signed Certificate A Self Signed Certificate is the result when the printer creates its own certificate signs it and creates a public key for the certificate to be used in SSL encryption Create a request to have a certificate authority or a server functioning as a certificate authority sign a certificate and then upload the certificate to the printer An example of a server functioning as a CA is Windows Server running Certificate Services Install a trusted root certificate created by a CA For details see Managing Trusted Certificate Authorities on page 63 Note Installing a self signed certificate is less secure than installing a certificate signed by a trusted CA However if you do not have a server functioning as a certificate authority this is your only option Creating a Self Signed Certificate nr SSN 62 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Prop
109. from that network location Note You must manually download the latest dlm file and copy it to the specified network location Before you begin e Determine the current software version of your printer e Download the latest software update file in dlm format from the drivers and downloads page for your specific printer To determine the software version 1 In CentreWare IS click Properties gt General Setup gt Configuration Report 2 Scroll down to Software Versions to verify the software information Manual Note You must log in as a system administrator to access this feature For details see Accessing CentreWare IS on page 17 In CentreWare IS 1 Click Properties gt General Setup gt Machine Software gt Upgrades Under Upgrades select Enabled Click Apply Click Manual Upgrade in the left navigation Under Manual Upgrade click Browse to locate and select the software upgrade file in dlm format Click Open 7 Click Install Software The file is sent to the printer Once the software is installed the printer restarts ER wes Note Installing software disables printing and prevents access to the printer through CentreWare IS or locally while the software is loading 8 Check the configuration report to verify that the software has updated 166 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools Using a USB Memory Stick Create a directory folder on your mem
110. g Scan to Email Note Configure your printer on the network or resolve any networking issues before attempting to use the Email feature 1 Verify the network cable is attached and the printer is on For details see Physical Connection on page 14 2 Verify your printer is installed on the network For details see The Installation Wizard on page 15 3 Verify that TCP IP is enabled For details see Enabling TCP IP on page 22 4 Ensure SMTP is enabled on the printer and verify the SMTP IP address or host name is correct For details see SMTP on page 35 Verify the mail server is configured to accept SMTP mail Verify the printer s TCP IP Domain Name host name and DNS settings are properly configured For details see Configuring SMTP Server Settings on page 35 104 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning 7 Verify the printer is not on a restricted host list on the SMTP server 8 Verify the printer s account name and password are correct See also See the Online Support Assistant at www xerox com office WC6400support WorkCentre 6400 Multifunction Printer 105 System Administrator Guide Scanning Workflow Scanning Workflow Scanning allows you to scan an original document and distribute and archive the scanned image file The Workflow Scanning feature is designed to simplify the task of scanning many multi page documents and saving the scanned image files in one or more file locati
111. h Enable 3 Next to Select Line Monitor Volume touch the desired level Options are High Medium and Low 4 Next to Select Line Monitor Duration touch the up and down arrows to select a value between 1 and 25 seconds that the printer monitors the line 5 Touch Save Fax Mailboxes A fax can be stored locally in the printer or on a remote fax machine A stored fax can be printed or accessed by Remote Polling There are 200 available fax mailboxes Editing a Fax Mailbox At the printer control panel press the Machine Status button Touch the Tools tab touch Service Settings then touch Embedded Fax Settings Touch the down arrow to scroll Touch Mailbox Setup Touch a mailbox in the Mailbox List then touch Edit To assign a name to a mailbox touch Mailbox Name type a name for the mailbox up to 30 characters using the touch screen keyboard then touch Save 7 To assign a passcode to the mailbox touch Mailbox Passcode Touch the C button to delete the default values type a 4 digit passcode using the numeric keypad then touch Save Users must type this passcode when storing faxes to or printing faxes from the mailbox 8 To ensure that the user receives Fax Notifications touch Enable then touch Save D UT Sw NSS Deleting a Fax Mailbox At the printer control panel press the Machine Status button Touch the Tools tab touch Service Settings then touch Embedded Fax Settings Touch the down arrow to scroll Touc
112. h Mailbox Setup Touch the assigned mailbox that you want to delete then touch Delete Mailbox Gr Ew NS 5 CAUTION Touching Delete Mailbox deletes the mailbox and all documents it contains a On the Delete Mailbox confirmation screen touch Confirm to delete the mailbox or Close to exit 7 Touch Close 124 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax Storing a Fax in a Mailbox Local Mailbox 1 2 3 4 At the printer control panel touch Fax Touch the Fax Options tab then touch Mailboxes Touch Store to Local Mailbox Use the touch screen keypad to type the following e Mailbox Number e Mailbox Passcode Touch Save Load the document in the document feeder or on the document glass Press the green Start button Remote Mailbox Fun At the printer control panel touch Fax Touch the Fax Options tab then touch Mailboxes Touch Send to Remote Mailbox To type the recipient choose from the following e Use the control panel keypad to type the Fax Number then touch Save Note If dialing characters are necessary touch Dialing Characters to type the fax number and characters then touch Save e Touch Address Book select a recipient from the Individuals list then touch Close Use the control panel keypad to type the following e Mailbox Number e Mailbox Passcode Touch Save Load the document in the document feeder or on the document glass Press the Start button
113. hentication Header AH or Encapsulating Security Payload ESP 2 If you select Tunnel Mode under Enable Security End Point Address select the address type Options are Disabled IPv4 Address or IPv6 Address 3 Under IPsec Security select ESP AH or BOTH 4 Inthe Security Parameter Index IN field 5 Inthe Security Parameter Index OUT field type a 32 bit number larger than 256 that identifies the outbound Security Association SA 6 Under Hash select an option e Secure Hash Algorithm 1 SHA1 SHAT is a one way hashing algorithm that produces a 128 bit hash It is considered stronger than MD5 for security but slower for encryption speed e Method Digest 5 MD5 MD5 is a one way hashing algorithm that produces a 128 bit hash It is considered weaker than MD5 for security but faster for encryption speed e None 7 Under Enter Keys as select ASCII format or Hexadecimal number 8 Type the following keys e Hash Key IN 20 characters e Hash Key OUT 20 characters 9 If ESP or BOTH were selected as the IP Security type select the Encryption Method 3DES AES or None then type the following e Encryption Key IN 24 characters e Encryption Key OUT 24 characters 10 Click Save Internet Key Exchange Settings IKE is a keying protocol that allows automatic negotiation and authentication anti replay services CA support and the ability to change encryption keys during an IPSec session IKE is
114. iables to create the file name For details see CentreWare IS help Configuring Template Pool Repository Settings If you want to store Workflow Scanning templates on your network or if you are using a scanning management application such as SMARTsend or ScanFlowStore you must provide information about the server that will host the templates Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Workflow Scanning gt Advanced gt Template Pool Setup 2 Your template pool repository can be configured to transfer files using FTP SMB HTTP or HTTPS Configure the settings by following the same instructions as you did when setting up the file repository Refer to the following WorkCentre 6400 Multifunction Printer 113 System Administrator Guide Scanning e FTP FTP on page 106 e NetWare NetWare NCP on page 107 e SMB SMB on page 108 e HTTP or HTTPS HTTP HTTPS on page 109 Note The format for a directory path for FTP is directory directory for SMB the format is directory directory Updating the List of Templates at the Control Panel If you are storing templates on your network in a template pool repository when you make any changes to the templates in the repository you can update the list of templates that displays at the control panel B N Note If you are not using a templat
115. icate must be installed on the printer before you can enable Secure HTTP For details see Installing a Digital Certificate on page 62 e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Protocols gt HTTP Under Secure HTTP SSL select Enabled if required Note If Secure HTTP is enabled to access CentreWare IS all pages will contain https in the URL for the Web page WorkCentre 6400 Multifunction Printer 65 System Administrator Guide Security IPsec Internet Protocol Security IPsec is a group of protocols used to secure Internet Protocol IP communications by authenticating and encrypting each IP data packet It allows you to control IP communication by creating protocol groups policies and actions for the following e DHCP v4 v6 TCP and UDP e LPR Print TCP port 515 e DNS TCP and UDP e Port 9100 Print TCP port 9100 e FTP TCP e SMTP TCP UDP port 25 e HTTP Scan Out TCP port 80 e SNMP TCP UDP port 161 e HTTPS Scan Out TCP port 443 e SNMP Traps TCP UDP port 162 e HTTPS Web Server TCP port 443 e WS Discovery UDP port 3702 e ICMP v4 v6 e Upto 10 additional services e IPP TCP port 631 Enabling IPsec Notes e Secure HTTP SSL must be enabled with an installed digital certificate before you can enable IPsec e If your printer is locked you must log in as a system administrato
116. ices and features defined by the system administrator Note Users who are not authenticated cannot access features that are locked 5 Click Add New User Editing User Information in the Local Database 1 On the User Information Database page click Edit next to the user you want to edit 2 Update the user information then click Edit User Specifying Password Requirements You can specify password requirements if desired Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Security gt User Information Database gt Password Settings 2 Specify the password Minimum Length and Maximum Length WorkCentre 6400 Multifunction Printer 55 System Administrator Guide Security Select rules as desired e Cannot contain Friendly Name e Cannot contain User Name e Must contain at least 1 number Click Save Note Existing passwords are not affected by new password rules Setting Up Local Authentication To configure local authentication NESS 7 8 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt Access Rights gt Setup On the Authentication Configuration page next to Authentication click Edit Methods Click Next Under Device User Interface Authentication select L
117. ide Security e Other Event Details Columns 6 10 list other information about the event such as e Identity User Name Job Name Computer Name Printer Name Folder Name or Accounting Account ID when Network Accounting is enabled Note Network Authentication must be configured to record the user s name in the Audit Log e Completion Status e Image Overwrite Status The status of overwrites completed on each job Immediate Image must be enabled 80 WorkCentre 6400 Multifunction Printer System Administrator Guide Printing This chapter includes e Saving and Reprinting Jobs on page 82 e Managing Banner Sheet Printing Options on page 86 e UNIX Linux and AS 400 Printing on page 88 WorkCentre 6400 Multifunction Printer 81 System Administrator Guide Printing Saving and Reprinting Jobs The Reprint Saved Jobs feature allows you to save a print job on the printer so that it can be printed at any time Enabling the Reprint Saved Jobs Feature Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 In CentreWare IS click Services gt Reprint Saved Jobs gt Enablement Under Enablement select Enabled then click Apply Creating and Managing Saved Jobs Folders By default if Reprint Saved Jobs is enabled jobs will be saved in the Default Public Folder To create new folders or manage folders use the Saved Jobs page To access the
118. ield then click Test The Test Results column displays the users name if the user is a member of the LDAP group or No Access if they are not a member 5 Click Apply Service Access Setup Note Service Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access services For detail on these topics see Setting up Access Rights on page 54 and Controlling Access to Tools and Features on page 61 You can specify access to the services of the printer under Service Access Type the names of the LDAP groups for any of the services listed 1 On the Authorization Access page click the Service Access tab 2 Under Access Group type the names of the LDAP groups allowed to access each of the individual printer services 3 To verify a users access to either role type the user s name in thanker User Name field then click Test The Test Results column displays the users name if the user is a member of the LDAP group or No Access if they are not a member 4 Click Apply Feature Access Setup Note Feature Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access features For detail on these topics see Setting up Access Rights on page 54 and Controlling Access to Tools and Features on page 61 You can set specific access to the color copying feature of the printer
119. iencing problems sending a fax from the control panel check the following 1 Verify the printer is installed and functioning on the network For details see The Installation Wizard on page 15 2 Verify TCP IP is enabled For details see Enabling TCP IP on page 22 Ensure Fax settings are configured For details see Configure Server Fax Default Settings on page 133 4 Ensure the Server Fax File Repository is setup correctly For details see Configure a Server Fax Filing Repository on page 131 5 Verify the user account and password created for the Server Fax feature are correct and have the appropriate permissions to create directories and write files to the filing location See also For more help see the Online Support Assistant at www xerox com office WC6400support 134 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax Internet Fax Internet Fax allows you to scan a document at the control panel and send it to a destination using an email address or to receive and print an email with attachments You can also print a transmission report A telephone line connection is not required Configuring Default Internet Fax Settings Before you begin e Create an email address for the printer if you want it to receive Internet faxes e Configure POP3 settings For details POP3 on page 42 Note A domain name must be entered before you can enable Internet Fax General Settings Note If your printer is locke
120. ies gt Configuration gt Accounting From the Accounting System drop down menu select Xerox Standard Accounting or Auditron or Xerox Network Accounting Select Always Prompt if you want users to type their User ID and Account ID each time they print If you do not want users to log in select Do Not Prompt and type the user s information in the Default User ID and Default Account ID fields Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is entered Select Remember Last Entered Codes to show the last entered code when a user is prompted for their Account ID Select Auxiliary Accounting Interface if you are using XSA with an external accounting device If you want to specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type Click OK Click OK to exit Enabling Accounting in an Apple Macintosh Print Driver Fo NS 10 11 Open a document and select File then select Print Select the Xerox printer Select Accounting from the drop down menu Under Accounting System select Xerox Standard Accounting or Auditron or Xerox Network Accounting Select Prompt for Every Job If you want users to type their User ID and Account ID every time they print Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed If you want to specify the default User ID and Account ID select
121. ils see Initial Setup in CentreWare IS on page 17 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt Report and Reset To reset all usage data to 0 click Reset Usage Data Click OK to acknowledge the confirmation message CAUTION The following step will delete all the XSA accounts on the printer Click Reset to Default if you want to delete all user group and general accounts Click OK to acknowledge the warning message 144 WorkCentre 6400 Multifunction Printer System Administrator Guide Accounting Printing a Report You can print a report that lists the numbers of impressions recorded for each user and each account To print a report Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 1 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt Report and Reset 2 Click Generate Report 3 Right click the Right click to download link and save the csv file to your computer WorkCentre 6400 Multifunction Printer 145 System Administrator Guide Accounting Network Accounting Network Accounting allows you to manage printer usage with detailed cost analysis capabilities Print Scan Fax and Copy jobs are tracked at the printer and stored in a job log All jobs require authentication of User ID and Account ID which are logged with the job details in the job log The
122. ing up 13 taking offline 154 unlocking or locking 17 printer configuration at the control panel 15 general steps for 10 in CentreWare IS 17 printer connection cable type 14 printer customization and expansion 169 printer fax number setting 15 printer features controlling access to 61 restricting access to 17 printer installation 15 printer location assigning 18 printer name assigning 18 printer security accessing in CentreWare IS 17 printer service contact information 165 printer services viewing from control panel 19 printer settings cloning 159 printing current 15 printer setup 13 printer software updating 166 updating manually 166 upgrading automatically 167 upgrading from USB drive 167 printer tools controlling access to 61 printing from a Linux workstation 90 protocol actions adding and deleting 68 creating new 66 managing 66 protocol groups creating 69 editing and deleting 69 managing 69 protocol policies defining 70 proxy server enabling 44 Q Quick Setup Home utility 15 R Raw TCP IP printing 33 Index configuring advanced settings 33 configuring basic settings 33 reduce enlarge presets creating 97 S SAP 47 Save Jobs for Reprint feature 82 enabling 82 saved jobs backing up 84 enabling reprinting of 82 restoring 84 saved jobs folders 82 creating 82 managing 82 scan disk memory alerts 151 Scan to Home configuring 116 Scan to Mailbox ena
123. int a Confirmation Sheet after every Server Fax job under General click Edit then select On from the drop down menu The Confirmation Sheet specifies the success or failure of the Server Fax job If the fax is successful the location of the document on the fax server is also specified Select the User Name and Domain fields if you want these to display on the Job Log The Job Log is filed in the fax repository with the fax job Click Apply WorkCentre 6400 Multifunction Printer 133 System Administrator Guide Fax 5 On the Defaults page you can change other settings e Server Fax You can adjust the following settings e 2 Sided Scanning e Content Type e How Original was Produced e Resolution e Image Quality You can adjust the following settings e Lighten Darken e Suppression e Layout Adjustment You can adjust the following Settings e Original Orientation e Original Size e Filing Options has the following setting that can be adjusted Delay Start To change any feature settings within each setting area click the Edit button select the feature to be changed then click the Save button to return to the Server Fax Defaults screen Troubleshooting Server Fax Notes e Configure your printer on the network or resolve any networking issues before attempting to use the Server Fax feature e Server Fax and Embedded Fax cannot be running at the same time If one is enabled the other will not function If you are exper
124. ional fax numbers as needed To define a time for the printer to retrieve faxes from other fax machines touch Delay Send Touch Specified Time and touch the arrows to and set the time Touch Save Touch Poll Now to retrieve and print the faxes Polling a Remote Mailbox N ESN Touch Fax on the touch screen Touch Fax Options then touch Remote Polling Touch Poll a Remote Mailbox Touch the field under Fax Number and touch Dialing Characters or Address Book Type the fax number of the fax machine you want to poll then touch Add type the Mailbox Number and Mailbox Passcode Touch Poll Now to retrieve and print the faxes in the mailbox 128 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax Defining Mailbox and Polling Policies To define how long polled and stored documents should be retained on the printer 1 OE SN At the printer control panel press the Machine Status button Touch the Tools tab touch Service Settings then touch Embedded Fax Settings Touch the down arrow to scroll Touch Mailbox amp Polling Policies Select an option for retaining Received Documents e Touch Delete On Print to delete the file immediately after printing e Touch Keep 1 72 hours then touch the number of hours between 1 and 72 to retain the files before deleting them e Touch Keep Forever to keep files on the printer until you manually delete them Note Selecting Keep Forever is memory intensive
125. ivers For instructions explaining how to use this feature see the User Guide at www xerox com office WC6400 Notes e Secure HTTP SSL must be enabled and a certificate must be installed on the printer before you can scan using XSU e SMB must be enabled on your computer SMB is not enabled by default on Macintosh computers e Templates created in XSU can not be deleted from the printer using CentreWare IS Templates must be deleted in XSU by the user who created the template e For instructions explaining how to use this feature see the User Guide at www xerox com office WC6400docs or the Xerox Scan Utility help WorkCentre 6400 Multifunction Printer 117 System Administrator Guide Scanning 118 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax This chapter includes Embedded Fax on page 120 Server Fax on page 131 Internet Fax on page 135 LAN Fax on page 138 WorkCentre 6400 Multifunction Printer System Administrator Guide 119 Fax Embedded Fax This section includes Enabling Embedded Fax on page 120 Configuring Embedded Fax Settings on page 120 Setting Fax Defaults on page 121 Setting Transmission Defaults on page 123 Fax Mailboxes on page 124 Fax Reports on page 126 Chain Dialing on page 127 Fax Polling on page 127 Troubleshooting Embedded Fax on page 129 When you send a fax from the printer control panel the document is scanned and transmitted to a fax machine using a dedicate
126. k when it becomes available and announcing its departure when unavailable e The default state is Enabled e The default port number is 3 Notes e When disabled WSD does not respond to WS Discovery requests e Disabling WSD Discovery does not disable or prevent access to CentreWare IS b WS Discovery Multicast If enabled this setting allows the printer to use Multicast to respond to and announce the service URLs provided by the printer to the client computers on the network The default state is selected e The assigned port number is identical to that of WS Discovery e IPv4 multicast address 239 255 255 250 e IPv6 multicast address FFO2 C link local scope e WS Discovery must be enabled for WS Discovery Multicast to be available for selection e WS Discovery Multicast should be disabled if your network uses a discovery proxy to handle multicast group communication to reduce overall WS Discovery traffic c WS Print If enabled this setting allows the printer s print capabilities to be announced through WS Discovery e The default state is selected e The default port number is 53303 Note If WS Print is disabled print capabilities are not discoverable and printing is not possible through any WSD port WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration d WS Transfer If enabled this setting lets you specify an alternate communication port number used for metadata e
127. k Download the Generic Xerox Device CA and save the file on your computer The printer can sign its own certificate signing request CSR by using the Xerox generic CA Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt Trusted Certificate Authorities Under Installed Certificates right click the Download the Generic Xerox Device CA Select Save Target As 4 Browse to the location where you want to save the cacert pem file and click Save RNS The cacert pem certificate can now be used to upload to any printer requiring a Machine Root Certificate 64 WorkCentre 6400 Multifunction Printer System Administrator Guide Security Secure HTTP SSL You can encrypt all data sent over HTTP by establishing an encrypted SSL connection You can enable SSL encryption for the following services Configuring the printer in CentreWare IS Printing from CentreWare IS Printing using IPP Managing scan templates Workflow scanning Network accounting Before you begin Install a digital certificate For details see Installing a Digital Certificate on page 62 DNS must be enabled and configured Ensure that the date and time configured on the printer is correct This is used to set the start time for self signed certificates Enabling Secure HTTP SSL To enable Secure HTTP Notes e A digital certif
128. l Database or Remotely on the Network Click Next Click Configure next to Device User Interface Authentication Configure the Remote Server For instructions refer to the information provided with your server hardware After the server is configured the server communicates with the printer and automatically completes the configuration process If required click Manually Configure to manually configure communication personalize instructional windows and review accounting options For details see Manually Configuring Control Panel Authentication on page 60 If you selected Remotely on the Network for the Web User Interface Authentication method click Configure next to Web User Interface Authentication Configure the authentication server settings For details seeNetwork Authentication on page 56 Click Finish WorkCentre 6400 Multifunction Printer 59 System Administrator Guide Security Manually Configuring Control Panel Authentication If you are using a card reader system and you want to allow users to access the printer when they have lost or misplaced their identification card you can configure the printer to allow them to log in at the control panel In this case the remote server still has the responsibility for authenticating the user Before you begin ensure that the Xerox Secure Access authentication server has been configured to point to the printer 1 At the Authentication Configuration screen click the Con
129. l address or the home directory from an LDAP server This is used for the Scan to Home feature Note If LDAP is not configured Personalization is not available 6 Click Save Configuring Authentication Server Settings for Kerberos Solaris Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 On the Authentication Configuration page click Configure next to Authentication Server 2 Under Authentication Type select Kerberos Solaris Under Default Key Distribution Center Required in Realm type the realm for your authentication server Select the desired address type Options are IPv4 Address IPv6 Address or Host Name Type the appropriately formatted address type and port numbers for both the primary and backup addresses in the address fields The default port number is 88 6 A backup address is optional 7 Under Alternate Key Distribution Centers type the realm or domain names IP addresses primary ports and backup ports of any alternate servers you want to use 8 Click Save Configuring Authentication Server Settings for Kerberos Windows 2000 2003 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 Onthe Authentication Configuration page click Configure next to Authentication Server 2 Under Authentication Type select Kerberos Windows 2000 2003
130. leave this field blank 4 Type a context in the NDS Context field The default entry for this field is Xerox DS Context If you are using Bindery mode leave this field blank 5 Click Apply then click OK 48 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration Microsoft Networking Configuring Microsoft Networking Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Click Properties gt Connectivity gt Protocols gt Microsoft Networking Select Enabled to enable the protocol Type the workgroup name in the Workgroup field Type the host name in the SMB Host Name field Type a descriptive comment if desired in the SMB Host Name Comment field Type the name of the share in the Share Name field Type a descriptive comment if desired in the Share Name Comment field O Oy Ee WN Type the maximum number of connections allowed in Maximum Connections The range is between 10 and 30 9 Type the desired number of seconds until the connection times out in the Connection Timeout field The range is between 1 and 32767 seconds Configuring WINS When running WINS the printer registers its IP address and NetBIOS host name with a WINS server WINS allows users to communicate with the printer using host name only removing a significant overhead from the systems administrators To manually enable WINS and configure
131. liary Interface Kit An Auxiliary Interface Kit or a Foreign Device Interface kit is a third party access and accounting device such as a coin operated printer accessory or a card reader that can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit After the kit is installed you must enable Auxiliary Access at the control panel Note If your printer is locked you must log in as a system administrator For details see Initial Setup at the Control Panel on page 15 At the printer control panel press the Machine Status button then touch the Tools tab Touch Accounting Settings gt Accounting Enablement then touch Accounting Mode Touch Auxiliary Access Touch Auxiliary Device Type and select your printer type Touch Save twice Oe D Ne To configure accounting see Accounting on page 141 To configure authentication see Local Authentication on page 55 WorkCentre 6400 Multifunction Printer 171 System Administrator Guide Customization and Expansion 172 WorkCentre 6400 Multifunction Printer System Administrator Guide Audit Log Event A Identification Numbers WorkCentre 6400 Multifunction Printer 173 System Administrator Guide Audit Log Event Identification Numbers Audit Log Event Identification Numbers Column 4 of the Audit Log contains a unique value that identifies the event The following table lists the identification number and the corresponding event listed i
132. low users to modify the If you want the Field Name value select Editable next to User Editable Type a value in the Field Label field The label should identify the purpose of this field to the user Select Not Editable if you do not want the user to change the value The field will not display on the control panel and the text typed in the Default Value field will be used Type a Default Value if the field is not editable The Default Value is optional if the user may edit the field Select Require User Input to prompt the user to type data for this document management field before scanning Select Mask User Input to prevent typed input from displaying at the control panel Select Record User Input in Job Log to also write any masked data to the Job Log file Consider data security issues before selecting this Validate Data Before Scanning options may also be available if there are validation servers configured for the printer Configuring Other Default Template Scanning Options Click Edit to edit the following settings For details see CentreWare IS help Workflow Scanning Advanced Settings Layout Adjustment Filing Options Report Options Workflow Scanning Image Settings Compression Capability To restore the Default Template to its original settings click Apply Factory Default Settings This will delete any custom settings applied to the Default Template Configuring Workflow Scanning General Settings Note If your printer
133. m Administrator Guide Audit Log Event Identification Numbers 176 WorkCentre 6400 Multifunction Printer System Administrator Guide Index Numerics 802 1X authentication configuring at the control panel 71 configuring in CentreWare IS 72 enabling 71 A accounting job 141 enabling in Macintosh printer driver 148 enabling in printer drivers 148 enabling in Windows printer driver 148 address books editing as csv file 161 for Internet Fax and E mail 161 for LAN fax numbers 162 setting up 161 admin password 15 alert notifications setting up 150 alerts displaying Low Supply Warning 151 enabling for low scan disk memory 151 monitoring 150 AppleTalk 46 enabling 46 AS 400 90 AS 400 printing 88 audit log 79 enabling 79 interpreting 79 saving 79 audit log event identification numbers 173 authentication adding for new users 55 for network 56 setting up for network 56 setting up local 56 using card reader system 59 authentication server setting configuring for Kerberos Solaris 57 configuring for Kerberos Windows 2000 2003 57 configuring for LDAP 58 configuring for NDS Novell 58 configuring for SMB 58 authentication types 54 authorization types 54 Auto Answer Delay setting for incoming faxes 121 Auxiliary Foreign Device Interface Kit 171 B banner sheets disabling at the printer 86 disabling for LPR print jobs 86 disabling in CentreWare IS 86 billing information 15
134. m that your printer is recognized on your network By default the printer is configured to receive an IP address from a DHCP server over a TCP IP network If you have another type of network or want to assign a static IP address see Enabling TCP IP on page 22 3 Provide basic information such as your location time zone and date and time preferences by completing the Installation Wizard and the Quick Setup Home wizard For details see Quick Setup Home on page 15 4 Print a Configuration Report listing the printer s current configuration Review the report and locate the printer s IP address For details see Configuration Report on page 15 5 Open a Web browser andtype the IP address of your printer to access CentreWare Internet Services CentreWare IS CentreWare IS is administration and configuration software installed on the printer s embedded Web server For more information see Accessing CentreWare IS on page 17 Note Most configuration settings are located on the Properties tab in CentreWare IS If you set your printer to Locked in the Installation Wizard you must log in as the system administrator For details see Accessing CentreWare IS on page 17 6 Print the configuration checklist The Configuration Checklist lists provides space for you to write down important information as you go through the configuration process Use it to record information about your network settings including passwords network paths and server
135. me When you have finished selecting your recipients click the arrow The names display in the Fax Recipients list Click OK To save the list of names as a group click Save As Group Type a name for your group in the Group Name field Click OK Setting up a Cover Sheet DU EE DR N 10 11 Click the Cover Sheet tab If you want to add a cover sheet to your document click Print a Cover Sheet from the Cover Sheet Options menu Select the information that you want to show on the cover sheet To add a graphic or logo to the cover sheet select New from the Cover Sheet Image menu Click Picture from the Options menu Click Choose File then navigate to the file on your computer Note Graphic files must be bmp gif or jpeg format Click the desired settings to adjust the scale position and preview options of your graphic image Click OK Select Options from the Cover Sheet Image menu e Click Print in Background to print the graphic behind any text on the cover sheet e Click Print in Foreground to print the graphic at the front of your cover sheet or click Blend to print a faint image of the graphic Click the cover sheet size from the Cover Sheet Paper Size menu Click OK Setting LAN Fax Options 1 2 Click the Options tab To print a confirmation sheet select Print a Confirmation Sheet from the Confirmation Sheet menu Click the required speed from the Send Speed drop down menu e Forced 480
136. me Field This option allows you to specify how the name fields are mapped After you apply this setting click User Mappings to define the field mapping For details see Defining User Mappings below Click Apply Configuring Contexts for LDAP Contexts are a defined starting points in an LDAP database from which the search function begins searching Contexts are used with the Authentication feature You can configure the printer to automatically add an authentication context to the Login Name provided by the user re Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP Click the Contexts button under the LDAP title Type details in the Default Login Context field Click Apply Defining User Mappings LDAP servers display different results depending on how they implement mappings Editing the mapping allows you to fine tune server search results 38 Note Internet Fax users must ensure that the Internet Fax field is not set to No Mappings Available in the drop down menu This setting prevents the LDAP Address Book from displaying on the Internet Fax screen on the printer s control panel Select Mail as the Internet Fax setting In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP Under Search type the name of the user you want to search for in the Ente
137. n Defaults Automatic Redial Setup 1 On the Transmission Defaults screen touch Automatic Redial Setup 2 Use the arrows to set a Redial Time interval The time interval between 1 and 25 minutes before the fax system redials after a failed transmission b Automatic Redial Attempts The number of attempts the fax system makes before rejecting the job Select between 0 and 14 attempts Send Header Text 1 On the Transmission Defaults screen touch Send Header Text 2 Using the touch screen keyboard type up to 30 characters of text to include in the header for the fax 3 To delete any text touch Clear Text 4 Touch Save Automatic Resend 1 Onthe Transmission Defaults screen touch Automatic Resend 2 Touch the field under Set number of resends and use the up and down arrows to select the number of resends the printer should attempt between 0 and 5 3 Select the condition that prompts the printer to automatically resend jobs Option are e Failed pages without a cover page s e Whole Job without a cover page e Failed page s with a cover page e Whole Job with a cover page 4 Touch Save WorkCentre 6400 Multifunction Printer 123 System Administrator Guide Fax Batch Send 1 On the Transmission Defaults screen touch Batch Send 2 To enable Batch Send touch Enabled 3 Touch Save Audio Line Monitor 1 Onthe Transmission Defaults screen touch Audio Line Monitor 2 To enable Audio Line Monitor touc
138. n from an LDAP directory Configuring LDAP LDAPS Server Settings Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP Under Server Information select the preferred address type Options are IPv4 IPv6 or Host Name Type the appropriately formatted Primary and Alternate LDAP Server addresses and port numbers for the selected address type The default port number is 389 Select the LDAP server type from the LDAP Server drop down menu Optional Information 1 DE 8 Type the search directory root path in the Search Directory Root field using Base DN format e For more detail on Base DN formatting refer to the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website Specify the login credentials required to access the LDAP directory Options are e None No authentication occurs when users access LDAP e Authenticated User The user s credentials upon logging in are used to access the SMTP server Note Authentication must be enabled and Tools and Features Access must be configured to require the user to log in before accessing email For detail on these topics see Setting up Access Rights on page 54 and Controlling Access to Tools and Features on page 61 e System The printer logs into the LDAP directory and is authenticated using its ow
139. n login credentials After you select the Login Credential type type the Login Name and Password if required Retype the password and select Save Password if needed If SSL is desired select Enable SSL under SSL If SSL is selected click View Trusted SSL Certificates to view any secure certificates that have been uploaded to the printer Note If the LDAP Server is operating with encryption enabled you need the certificate from that server s certificate authority installed on the printer Under Maximum Number of Search Results type a number between 5 and 100 for the maximum number of addresses that can be returned matching the search criteria entered The default number is 25 WorkCentre 6400 Multifunction Printer 37 System Administrator Guide Network Configuration Under Search Timeout select Use LDAP Server Timeout to allow the printer to time out based on the LDAP server settings or select Wait and type in the number of seconds between 5 and 100 that the printer will wait before timing out The default is 30 seconds Note If you are having trouble retrieving results from your LDAP server use the Wait option If your primary LDAP server is connected to additional servers select LDAP Referrals to include those LDAP servers in your searches 10 Under the Perform Query on heading select 11 e Surname and Given Name Fields This option allows you to search for the user s last name and first name e Mapped Na
140. n menu You can select First Job Only No Jobs or All Jobs e To enable banner pages to print before each PDL document within a single job select Enabled for Banner Page for Each Document of Job e To enable banner pages to print only for jobs that specifically request them through PJL select Enabled for Banner Page for Job Containing only PJL Commands Miscellaneous e To allow the printer to switch between multiple PDLs within a single job select Enabled for Language PDL Switching within PJL Job e To force parsing of job data select Enabled for Job Data Parsing Override Note Job data is not parsed when bidirectional communication and PDL switching are disabled WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration SMTP Simple Mail Transfer Protocol SMTP is used by the printer s email feature to deliver scanned images and Internet Fax jobs through email After you enable SMTP the Email button is enabled on the printer s control panel Configuring SMTP Server Settings Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt SMTP Email Under Required Information select the method to use to locate an SMTP server e To allow DNS to automatically find an SMTP server on the network select Use DNS to identify SMTP Server e To map to
141. n the Audit Log Event Identification Number Description 1 System startup 2 System shutdown 3 Manual ODIO On Demand Image Overwrite Standard started 4 Manual ODIO Standard complete 5 Print job 6 Network scan job 7 Server fax job 8 IFAX 9 Email job 10 Audit Log Disabled 11 Audit Log Enabled 12 Copy 13 Efax 14 Lan Fax Job 15 Data Encryption enabled 16 Manual ODIO Full started 17 Manual ODIO Full complete 18 Data Encryption disabled 19 Spare 20 Scan to Mailbox job 21 Delete File Dir 22 USB Thumbdrive 23 Scan to Home 24 Scan to Home job 25 Copy store job 26 PagePack login 174 WorkCentre 6400 Multifunction Printer System Administrator Guide Audit Log Event Identification Numbers Event Identification Number Description 27 Postscript Passwords 29 Network User Login 30 SA login 31 User Login 32 Service Login Diagnostics 33 Audit log download 34 IIO feature status 35 SA pin changed 36 Audit log Transfer 37 SSL 38 X509 certificate 39 IPSec 40 SNMPv3 41 IP Filtering Rules 42 Network Authentication 43 Device clock 44 SW upgrade 45 Cloning 46 Secure scanning 47 Secure Authentication 48 Service login copy mode 49 Smartcard access 50 Process terminated 51 ODIO scheduled WorkCentre 6400 Multifunction Printer 175 Syste
142. nabled Viewing Services on the Control Panel To ssee which services are enabled 1 At the printer control panel press Machine Status then touch the Machine Information tab 2 Touch Installed Options 3 Allinstalled options registered in CentreWare IS and set to Locked or Unlocked on the Tools amp Services page along with their status display WorkCentre 6400 Multifunction Printer 19 System Administrator Guide Initial Setup 20 WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration This chapter includes TCP IP on page 22 SLP on page 27 SNMP on page 28 SSDP on page 31 LPR LPD on page 32 Raw TCP IP Printing on page 33 SMTP on page 35 LDAP on page 37 POP3 on page 42 HTTP on page 43 Proxy Server on page 44 NTP on page 45 AppleTalk on page 46 NetWare on page 47 Microsoft Networking on page 49 WSD on page 50 WorkCentre 6400 Multifunction Printer System Administrator Guide 21 Network Configuration TCP IP Transmission Control Protocol TCP and Internet Protocol IP are a two protocols within the Internet Protocol Suite IP manages the transmission of messages from computer to computer while TCP manages the actual end to end connections Note You can configure IPv4 settings at the printer control panel or through CentreWare IS You can only configure IPv6 through CentreWare IS Enabling TCP IP oe Ne Notes e By default TCP IP is enabled If you disa
143. ncoming Fax Defaults then touch Junk Fax Prevention Touch e Enabled Prevents faxes from printing if the fax telephone numbers are not stored in the speed dial directory WorkCentre 6400 Multifunction Printer 121 System Administrator Guide Fax e Disabled Allows faxes to print if the fax telephone numbers are not stored in the speed dial directory 4 Touch Save 5 Touch Close then log out Enabling or Disabling the Secure Fax Feature Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 To secure fax transmissions you enable the Secure Fax feature When Secure Fax is enabled a password is required before a fax can be printed or deleted 1 At the printer control panel press the Machine Status button Touch the Tools tab touch Service Settings then touch Embedded Fax Settings Touch Incoming Fax Defaults Touch the arrows to scroll as needed Touch Secure Receive or US Touch one of the following options e Enable turns on Secure Receive The default password is 1111 To change the password touch the code field then type the new password using the touch screen keypad e Disable turns off Secure Receive 6 Touch Save 7 Log out Printing or Clearing Secure Faxes If the Secure Receive option is enabled the numeric passcode must be typed to print or clear received faxes 1 At the printer control panel press the Job Status button
144. ned images e Available The space left for scanned images e Percentage Used The amount of space used by scanned images as a percentage of the total space WorkCentre 6400 Multifunction Printer 103 System Administrator Guide Scanning Scanning to an Email Address The Email feature allows users to scan a document and send it to an Email address as an attachment Note For instructions explaining how to use this feature see the User Guide at www xerox com office WC6400docs The Email feature allows users to scan a document and send it as an Email attachment to one or more Email addresses Before you begin e Configure SMTP settings For details see Configuring SMTP Server Settings on page 35 Note the IP Address or host name of your SMTP server e Create an email account for the printer The printer uses this address as the default text in the From field of the email Editing Default Scan Settings Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Email gt Defaults 2 Next to Scan Defaults click Edit Note You can change default Email message options scan options file format options and others For details click the Help link in CentreWare IS Managing the Email Address Book To manage the email address book see Internet Fax and Email Address Book on page 161 Troubleshootin
145. ng WorkCentre 6400 Multifunction Printer 127 System Administrator Guide Fax To enable Non Secure Polling touch Non Secure Polling Any fax machine can access the stored faxes To enable Secure Polling touch Secure Polling You must specify the fax machines that can access the stored faxes Use the control panel keyboard or touch Address Book to add fax numbers to the list or touch Allow all Address Book fax numbers access to add all stored fax addresses to the access list Touch Save Place your original document in the document feeder or on the document glass Press the Start button Printing and Deleting Stored Faxes 1 2 3 4 Touch Fax on the touch screen Touch the Fax Options then touch Local Polling Touch Print All to print all stored fax documents Touch Delete All to delete all stored fax documents Remote Polling If remote polling is enabled you can retrieve documents that were stored using local polling on another fax machine or documents that are stored in a fax mailbox on another fax machine Note If Local Polling is enabled Remote Polling is disabled Set Local Polling to Off to poll a remote fax or fax mailbox Polling a Remote Fax 1 ED MN a u Touch Fax on the touch screen Touch Fax Options then touch Remote Polling Touch Poll a Remote Fax Touch Dialing Characters or Address Book to type the fax number of the fax machine that you want to access then touch Add Add addit
146. ng the Printer Offline To prevent the printer from either sending or receiving jobs over the network at any given time you can take the printer offline This allows you to perform printer maintenance without jobs being sent to the printer When the printer is offline any services such as Workflow Scanning are unavailable L DN D Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press the Machine Status button Touch the Tools tab Touch Network Settings Touch Online Offline Touch Close Press the Log In Out button then touch Logout to exit the Tools pathway Note Taking the printer offline does not cause the printer to power down or turn off Restarting the Printer in CentreWare IS Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Status gt Description amp Alerts At the bottom of the page click Reboot Machine then click OK Note Restarting the printer can take up to five minutes During this time network access is not available Restarting the Printer from the Control Panel HUE ES NS Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press th
147. nistrator Password Xerox recommends that you change the default system administrator password after you configure the printer for security Be sure to store the password in a secure location To change the administrator password Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt Admin Password Under User Name type the New Password Retype the password to verify Click Apply E ON WorkCentre 6400 Multifunction Printer 17 System Administrator Guide Initial Setup Accessing the Configuration Report The Configuration Report lists the printer s current settings By default a Configuration Report prints at startup Viewing or Printing the Configuration Report in CentreWare IS 1 Click Status gt Configuration Report 2 To print the report click Print Configuration Page Disabling the Configuration Report at Startup Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Printing gt General 2 Under Configuration Report clear Print at Power on 3 Click Apply Using the Configuration Overview Page The Configuration Overview page provides shortcuts to commonly accessed pages under the Properties tab To access the Configuration Overview page click
148. ns 1 In CentreWare IS click Status gt SMart eSolutions 2 Under Device Communication Status click Settings 3 Under Enrollment select Enrolled 156 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools 4 Under Communication Setup under Daily Transmission Time type the time of day that you want the printer to perform its daily communication with Xerox 5 Click Apply to accept the current settings or Undo to retain the previous settings 6 To verify communication with the Xerox server click Test Communication Now Under Communication Setup a status message displays indicating if your printer is able to communicate with Xerox Note If the HTTP Proxy Server is not configured click Configure For details see Proxy Server on page 44 Meter Assistant To view the last transmission of Billing Meter information for your printer 1 In CentreWare IS click Status gt SMart eSolutions 2 Click Meter Assistant 3 If Meter email alerts are desired click Edit For detail on setting up alerts see Setting up Alert Notification on page 150 Supplies Assistant To view the current status of supplies 1 In CentreWare IS click Status gt SMart eSolutions 2 Click Supplies Assistant 3 Printer supplies list with their current Life Remaining Maintenance Assistant 1 In CentreWare IS click Status gt SMart eSolutions Click Maintenance Assistant 3 Click one of the following e S
149. ntative Downloading a Network Log to a USB Memory Stick Oy ON Er SUN N Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press the Machine Status button Touch the Tools tab Touch Network Settings gt Network Logs Touch Enhanced The printer restarts Navigate back to the Network Logs screen Insert a USB memory stick in the USB port on the back of the printer and touch Download Enhanced Log File A confirmation message displays when file transfer is complete Touch Basic to disable Enhanced logging and touch Save Remove the USB memory stick and touch Restart The printer restarts Downloading a Network Log from CentreWare IS Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt General Setup gt Network Logs Under Information Level select Basic or Enhanced e Basic records a minimum list of network actions that have occurred on the printer e Enhanced records a detailed list of network actions that have occurred on the printer Notes e You should only enable Enhanced logging when instructed to do so by a Xerox service or support technician e Selecting Enhanced logging can cause job processing times to increase Under Download Files under Additional
150. nter gt Drivers amp Downloads 88 WorkCentre 6400 Multifunction Printer System Administrator Guide Printing 4 Inthe Operating System list select UNIX Linux or Sun Solaris 5 Inthe language list select language 6 Click Go You must download the following two tgz files 1 Printer Model Package file which contains ppd files for all printer models The file name is PrinterPkgXPXX 20xx xx xx tgz 2 Printer Driver for your operating system The available files are e XeroxAlXpowerpcxpxx_x xx xx tgz for the IBM RS6000 family e XeroxHPUXXPXX x xx xx tgz to support HP workstations e XeroxLinuxi386XPXX x xx xx tgz to support Linux environments e XeroxSolarisXPXX_x xx xx tgz for Sun Solaris systems Note Each of the tgz files when expanded will require approximately four times the file size in disk space Download the Files 1 Set up a temporary directory to download the files 2 Download the printer driver and Printer Model Package tgz files to the temporary directory Note Each expanded tgz file requires as much as four times its original size in disk space 3 At the UNIX command line type gzip dfv filename tgz then press Return or Enter The filename must include a tgz extension Type tar xvf filename tgz then press Return or Enter The files are expanded and two directories are created with names that match the printer driver and Printer Model Package tgz file names Note The expansion steps must
151. ntication server validates the user credentials prepended by the domain name against the LDAP server e Authenticated User The authentication server validates the user credentials against the LDAP server e Prompt at User Interface Users type their credentials at the control panel e System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials go log into the file server Type the Login Name and Password if the system will be directly accessing the file server Click Save HTTP HTTPS Before you begin Enable HTTP or Secure HTTP SSL Ensure that a certificate is installed on the printer if you are using SSL Configure your web server and ensure that HTTP HTTPS services are running POST requests and scanned data will be sent to the server to be processed by a CGI script Note the IP address or host name of the web server Create a user account and password for the printer on the Web server Note the user name and password e Create a home directory for the printer e Create a bin directory in the home directory e Copy an executable CGI script in the bin directory You can create your own script or download a sample script For details see CGI Scripts on page 109 Note the path to the script The script can be defined with script_name extension or by path script_name extension Create a folder with read and write permissions on the Web server or
152. o set the time that the printer will wait to switch from e Standby Mode to Low Power Mode e Low Power Mode to Sleep Mode 152 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools Touch Screen Settings Setting the Default Touch Screen View Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press the Machine Status then touch the Tools tab Touch Device Settings gt General gt Entry Screen Defaults Touch Default Pathway to set the default touch screen display Touch Service Default to set the screen that displays when the Services button is pressed Touch Job Status Default to specify what jobs display when the Job Status button is pressed Touch Save Ot Ew NS System Time Out You can specify the time that the printer waits until returning to the default touch screen view Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press the Machine Status then touch the Tools tab Touch Timers gt System Timeout Touch Enable Touch the field under Timeout and use the arrows to adjust the time between 15 and 600 seconds ew Ne WorkCentre 6400 Multifunction Printer 153 System Administrator Guide Administrator Tools Taki
153. obs from an FTP file repository 1 2 3 84 In CentreWare IS click Properties gt Services gt Reprint Saved Jobs gt Restore Jobs Under Settings select FTP as the protocol Select the address type and Port for the server to use to restore saved jobs from Options are IPv4 Address IPv6 Address or Host Name WorkCentre 6400 Multifunction Printer System Administrator Guide 8 9 Printing Type the appropriately formatted address in the IP Address Port field The default port number is 21 In the Document Path field specify the path to the file repository In the File Name field type the name for the backup to restore This name will be appended to the end of the document path In the Login Name field type the login name of the FTP server Type a Password and Retype Password Enable Select to Save New Password 10 Click Start to begin restoring Saved Jobs or Undo to retain the previous settings WorkCentre 6400 Multifunction Printer 85 System Administrator Guide Printing Managing Banner Sheet Printing Options You can set the printer to print a Banner Sheet with each print job The banner sheet contains information identifying the user and job name This option can be set in the print driver in CentreWare IS or at the printer control panel Notes e Banner sheet printing must be enabled in the print driver It must also be enabled at the control panel or in CentreWare IS or a banner sheet will not p
154. ocally on the Device Internal Database Under Authorization select Locally on the Device Internal Database Select Personalization if you want to allow the printer to automatically retrieve user information such as email address or home directory from an LDAP server Note LDAP must be configured to be able to use personalization Click Save The Authentication Configuration page displays To restrict or allow access to tools and features see Controlling Access to Tools and Features on page 61 Network Authentication If you have an LDAP server connected to your network you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel For details on configuring LDAP settings see LDAP on page 37 Setting up Network Authentication 56 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt Access Rights gt Setup If this is the first time you have configured authentication click Next otherwise click Edit Methods Under Device User Interface Authentication select Remotely on the Network Under Authorization select Remotely on the Network WorkCentre 6400 Multifunction Printer System Administrator Guide Security 5 Select Personalization if you want to allow the printer to automatically retrieve user information such as emai
155. ol panel press the Services button Touch the Fax icon button Type in the fax number of a local fax machine using the touch screen keypad then touch Add WorkCentre 6400 Multifunction Printer 129 System Administrator Guide Fax 4 Place your documents in the document handler then press Start 5 Verify that your documents were received by the local fax machine 130 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax Server Fax Server Fax allows you to send a fax over a network to a fax server which then sends the fax to a fax machine over a phone line Before you can send a server fax you must configure a fax filing repository or filing location The fax server retrieves the documents from the filing location and transmits them over the telephone network You can also print a transmission report Note Only WorkCentre models 6400X and 6400XF can send a fax Configure a Server Fax Filing Repository Before you can send a server fax you must configure fax repository settings Once configured the printer will transfer faxed images to the repository The fax server will then send the fax to its destination over the phone line You can set up a repository that uses one of the following protocols e FTP e SMB e HTTP HTTPS A Web server using a CGI script e SMTP A mail server e Netware Configuring a Fax Repository using FTP Before you begin e Ensure that FTP services is running on the ser
156. on If routers are present they will periodically send Router Advertisement packets containing address prefixes e Routers will not forward packets with link local addresses e Enabling Stateless Addresses allows the printer to automatically populate the Link Local Address Link Local addresses are network addresses that are used to communicate on point to point links within one segment of a local network They allow addressing hosts without requiring a public address prefix Default DHCP Settings By default the printer performs auto address DHCP configuration every time it starts up This is used for neighbor discovery and address resolution on the local IPv6 subnet 1 Select one of the following options e Use DHCP as directed by a router This default option is fully automatic and allows the printer to obtain and display the DHCPv6 Address on the screen e Always Enable DHCP for address assignment and other configuration data This options is fully automatic and allows the printer to obtain and display the DHCPv6 Address on the screen along with additional configuration data e Never use DHCP If you select this option you must configure the Manual Address Options and DNS separately e Always Enable DHCP for other configuration data only This option only obtains other configuration data If you want the printer to release its IP address when the it restarts select Release DHCPv6 Address at Power Down WorkCentre 6400 Multifunc
157. on the network The agent responds to read GET and write SET requests from the manager and can also generate alert messages or Traps based on certain events SNMP settings can be configured in CentreWare IS You can also enable or disable Authentication Failure Generic Traps on the printer SNMPv3 can be enabled to create an encrypted channel for secure printer management Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Configuring SNMP 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP Under SNMP Properties select Enable SNMP v1 v2c Protocols to enable the protocol 3 Select Enable SNMP v3 Protocol to enable this protocol then click Apply Note You must click Apply to save your settings or the protocol will remain disabled 4 Under Authentication Failure Generic Traps select Enabled if you want the printer to generate a trap for every SNMP request that is received by the printer that contains an invalid community name Editing SNMP v1 v2c Properties Note Xerox recommends that you change the SNMP v1 v2c public and private community names from the default values for security purposes 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP 2 Under SNMP Properties click Edit SNMP v1 v2c Properties 3 Type a name up to 256 characters for the GET Community Name or use the default value of
158. onfiguration Web Service For details see Authentication on page 54 Install the Xerox Secure Access authentication server and configure with user accounts Refer to the authentication server documentation for help Note Accounts created on the Xerox Secure Access authentication server must match accounts stored in the printer s local database or in another network authentication server Connect and configure your card reader To configure authentication using Xerox Secure Access 10 11 12 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt Access Rights gt Setup The Step 1 of 3 window displays If this is the first time you have configured authentication click Next otherwise click Edit Methods Under Device User Interface Authentication select Xerox Secure Access Under Web User Interface Authentication select Locally on the Device Internal Database or Remotely on the Network to specify how the printer will validate the user s rights to access CentreWare IS If a user normally authenticates at the control panel with a card reader you must specify a method for the printer to authenticate users who access CentreWare IS from their computer If you select Remotely on the Network you must configure a network authentication server Under Authorization select Locally on the Device Interna
159. ons To specify how and where scanned images are stored you must create a template You can create manage and store multiple templates in a template pool repository on a network server Xerox software such as SMARTsend and ScanFlowStore is designed to help you create and manage Workflow Scanning templates Note For help using the Workflow Scanning feature see the User Guide at www xerox com office WC6400docs Before you begin Verify that a digital certificate is installed on the printer and Secure HTTP SSL is enabled Configuring Workflow Scanning Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Workflow Scanning gt Scanning Web Services 2 Next to Scan Template Management click Settings The HTTP page opens 3 Enable Scan Template Management 4 Click Save Configuring File Repository Settings A file repository is a network location where scanned images are stored You must configure the file repository settings before you can create a template Your printer supports the following transfer protocols e FTP e NetWare NCP e SMB e HTTP HTTPS Note HTTP HTTPS scans to a Web server using a CGI script FTP Before you begin e Ensure that FTP services are running on the server or computer to be used to store scanned image files Note the IP address or host name e C
160. ooled locally on your computer then sent directly to the printer XSUS must be installed on each computer e Workstation to Server Client Server Print jobs are processed and spooled on your computer and then sent to the printer to be printed This model requires XSUS to be installed on both the server and on the computer e Server Based Print jobs are sent unprocessed from your computer and are spooled on the server and then sent to the printer This model requires XSUS to be installed on the server only Individual computers can print to the printer by setting up a generic Ip or lpr queue pointing to the queue on the print server e Network Information Service NIS Based NIS uses a printer configuration map on the server When new printer queues are added to a print server only the configuration file in the master NIS server must be updated NIS clients can then print to any of the queues listed on the server map without setting up local queues Note Consult your UNIX or Linux operating system manual for more information on how to set up NIS based printing Installing XSUS Before you begin Note You must have root or superuser privileges to install XSUS Obtain the latest software from the Xerox website Locate the Installation Files 1 Open a Web browser and type www xerox com 2 On the Xerox Support Page click Support and Drivers 3 Click Support amp Drivers gt Multifunction gt WorkCentre gt 6400 Multifunction Pri
161. operties gt Services gt Workflow Scanning gt File Repository Setup Click Add New Type a name for the repository in the Friendly Name field Select NetWare from the Protocol drop down menu Type the server name in the Server Name field Type the server volume in the Server Volume field For NetWare 4 x 5 x 6x and IPX only type the tree and context in the NDS Tree and NDS Context fields In the Document Path field type the directory path of the folder Under Login Credentials to Access the Destination select one of the following e Authenticated User and Domain The authentication server validates the user credentials prepended by the domain name against the LDAP server e Authenticated User The authentication server validates the user credentials against the LDAP server e Prompt at User Interface Users type their credentials at the control panel e System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials to log into the file server Type the Login Name and Password if the system will be directly accessing the file server Click Save SMB Before you begin Ensure that SMB services are running on the server or computer where you want to store scanned image files Note the IP address or host name On the SMB server create a shared folder This is your file repository Note the directory path Share Name of the folder and the Compute
162. optional 3 Click Apply to accept your current settings or Undo to retain the previous settings Fax Address Book You can save fax machine phone numbers as speed dial entries at the control panel For details see the User Guide at www xerox com office WC6400docs LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses For details see Editing the Phonebook on page 140 162 WorkCentre 6400 Multifunction Printer System Administrator Guide Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network Note The Xerox CentreWare Font Management utility is available on the Xerox website at www xerox com office WC6400drivers You use the utility to download soft fonts to your printer such as your company s branded fonts or unicode fonts needed to support multiple languages You then can add delete or export the fonts to a file You can add or delete printers in the printer list to display only those printers you want to manage WorkCentre 6400 Multifunction Printer 163 System Administrator Guide Administrator Tools Network Logs Log files are text files of recent printer activity that are created and stored in the printer Log files are used to monitor network activity or troubleshoot network problems Log files are created in an encrypted format and can be interpreted by a Xerox support represe
163. or For details see Accessing CentreWare IS on page 17 To create a folder In CentreWare IS click Scan Under Display select Mailboxes Under Scan to Mailbox click Create Folder Type a name for the folder If required type a password then retype the password again to verify Click Apply To change the folder password or delete the folder click Modify Folder AES N gt To edit the default scan settings for the folder click Personalize Settings Click Edit to edit the scan settings For details see CentreWare IS Help Deleting Scanned Files Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Properties gt Services gt Scan to Mailbox gt Files 2 To immediately remove files from the server select an option e Delete all files now to delete all files on the server e Delete all files older than to delete files older than a specified number of days Type a number to specify number of days old the file must be to be deleted 3 Click Delete Files 4 To schedule regular file cleanup under Schedule Cleanup of Folder Files select an option e To delete files under Immediate Clean Up of All Folder Files select the desired option then click Delete Files e To schedule regular file cleanup under Schedule Clean Up of Folder Files select the desired option or options then type a number for hours
164. ory settings for 113 workflow scanning templates updating list of at control panel 114 WSCO installing 91 WSD Web Services for Devices enabling 50 WSD services configuring 50 X Xerox Root CA certificate downloading 63 Xerox Scan Utility configuring printer for 117 Xerox Services for UNIX systems 88 installing 88 launching 89 performing installation procedure 89 Xerox Standard Accounting XSA 142 creating general account for 143 creating group accounts for 142 creating user accounts for 143 enabling 142 enabling in Machintosh printer driver 148 enabling in Windows printer driver 148 XSUS 88 Z zero configuration networking 24 WorkCentre 6400 Multifunction Printer System Administrator Guide Index 183 Index 184 WorkCentre 6400 Multifunction Printer System Administrator Guide
165. ory stick called UPGRADES Copy the software dlm file to this directory Insert the memory stick into the printer s USB host port The software upgrade process begins momentarily When the software update completes the printer restarts Auto Upgrade You can set the printer to automatically schedule printer software upgrades from a central FTP server at a specific time on a regular basis N Oy OLE CAUTION e This procedure deletes any current jobs in the printer print queue and prevents further jobs from printing until the upgrade has completed If you wish to preserve these jobs allow them to complete before upgrading your software e All configured network settings and installed options will be retained by the printer after the Software Upgrade process Note Upgrades must be enabled before you can configure Auto Upgrade Click Properties gt General Setup gt Machine Software gt Auto Upgrade Under Auto Upgrade select Enabled for Schedule Upgrade The Auto Upgrade page expands Under Refresh Start Time select Hourly or Daily If you select Daily type the Time in hours and minutes Under Protocol select the address type Options are IPv4 Address IPv6 Address or Host Name Type the appropriately formatted address and port number of the server where the upgrade software is located in the address field The default port number is 21 In the Directory Path field type the full path to the software upgrade file in
166. ou must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Status gt Description amp Alerts The Description amp Alerts page displays 2 All current alerts display under Alerts at the bottom of the page The following information displays for each Alert in the list e Severity The importance or impact of the problem e Status Code If the problem requires a Service Representative to resolve it provide them with this status code for reference e Description Describes the current warning or issue e Skill Level Displays the suggested skill level needed to resolve this problem The levels are e Trained A system administrator is needed to fix the problem e Untrained A normal user can fix this problem e Field Service A Xerox Support technician is needed to fix this problem e Management A network administrator is needed to fix this problem e No intervention required or No Alerts The printer does not need assistance Setting up Alert Notification There are several ways to set the printer up to send out notifications when various types of alerts occur Possible alert types include low supply status paper supply status paper jams and others Email Alerts You can define groups to receive email notifications when selected status alerts occur on the printer 1 In CentreWare IS click Properties gt General Setup gt Alert Notification gt Email Alerts 2
167. oup from the list and click Edit or Delete Managing Security Policies IPSec security policies are sets of conditions configuration options and security settings that enable two systems to agree on how to secure traffic between them You can have multiple policies active at the same time however the scope and policy list order may alter the overall policy behavior Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Defining a Security Policy In CentreWare IS click Properties gt Security gt IPSec Click Security Policies Under Define Policy select a Host Group from the drop down menu Select a Protocol Group from the drop down menu Select an Action from the drop down menu Click Add Policy DA ESN Prioritizing a Security Policy To prioritize policies under Saved Policies select the policy you want to move then click the Promote or Demote buttons Editing or Deleting Security Policies To delete a policy under Saved Policies select the policy and click Delete 70 WorkCentre 6400 Multifunction Printer System Administrator Guide Security 802 1X 802 1X is an Institute for Electrical and Electronics Engineers IEEE standard that defines a method for port based network access control or authentication In an 802 1X secured network the printer must be authenticated by a central authority typically a RADIUS server before it can acces
168. ows printer driver 148 jobs saving and printing 83 saving and reprinting 82 junk fax prevention enabling and disabling 121 K Kerberos Solaris authentication 57 Kerberos Windows 2000 2003 authentication 57 L LAN fax 138 sending 138 LAN fax address book 162 LDAP 37 LDAP authentication 58 LDAP server configuring contexts for 38 configuring user group access for 39 editing user mappings for 38 LDAP server access by user role groups 39 configuring access by user groups 39 configuring by device 39 configuring by feature 40 configuring by service 40 LDAP server filters configuring 41 LDAP LDAPS server configuring authentication for 37 setting up 37 Linux printing 88 local authentication 55 setting up 56 local time zone WorkCentre 6400 Multifunction Printer 179 System Administrator Guide Index setting 15 Low Supply Warning enabling display of 151 LPR print jobs disabling banner sheets for 86 LPR LPD 32 enabling 32 M Maintenance Assistant 156 manual keying settings configuring 67 Microsoft Networking 49 N NDS configuring 48 NDS authentication 58 neighbor discovery 25 NetWare 47 configuring Bindery services for 48 enabling 47 NetWare NCP NetWare Core Protocol 107 network connecting the printer to 14 network accounting 146 enabling and configuring 146 troubleshooting 147 network address assigning 16 configuring dynamically 23 configu
169. printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 Before you begin e Get the customer service installation file from your local Xerox representative and copy it to your computer Note the location of the file e Ensure that a digital certificate is installed on the printer For details see Installing a Digital Certificate on page 62 e Enable HTTP SSL For details see Secure HTTP SSL on page 65 Installing Custom Services Software 1 In CentreWare IS click Properties gt General Setup gt Machine Software gt Manual Upgrade 2 Under Manual Upgrade click Browse then locate the InstallCustomServices dim file for the custom application you want to install 3 When you locate the file click Open then click Install Software Enabling Extensible Service Registration 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt HTTP 2 Click Web Services at the top of the page Select Enable next to Extensible Service Registration Note If Extensible Service Registration does not display the custom services software file was not installed correctly or the installation failed For details see Installing Custom Services Software on page 170 4 Click Apply to accept the current changes or Undo to retain the previous settings 170 WorkCentre 6400 Multifunction Printer System Administrator Guide Customization and Expansion Auxi
170. r e Under Job Log select User Name or Domain if you want these to display in the Job Log The Job Log is filed with scanned image files if you have added Document Management Fields to a template For details see Adding Document Management Fields on page 111 5 Click Apply Setting Scanned Image File Naming Conventions Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Workflow Scanning gt Advanced gt Custom File Naming 2 Under File Naming select one of the following e Auto Type a prefix for the scanned image file name e Custom Naming Under Display select the elements you want to use to build the file name As you select display elements they display in the Position field The display elements are e Date e Time e JobID e UserID e Custom Text Type any custom text that want to display in the file name For example select the first Custom Text field and type an underscore _ The underscore displays in the Position field You can include up to four Custom Text strings in the file name e Position Click an element in the Position field and then click the up and down arrow buttons to move the element into the correct position for the file name The file name generated will use all the elements in the Position field in order from top to bottom e Advanced Type a string using var
171. r e Local If you have a limited number of users or do not have access to an LDAP network directory you can add user information such as user names and passwords to the printer s internal database You can then specify tools and feature access for all users Users are authenticated and authorized when they log in at the control panel e Network The printer retrieves user information from an LDAP network directory to authenticate and authorize users when they log in at the control panel You must configure LDAP server settings first The printer can use of the following four protocols to communicate with your authentication server e Kerberos Solaris e Kerberos Windows 2000 2003 e SMB Windows 2000 2003 e LDAP e Card Reader You must purchase and install a magnetic or proximity card reading system such as Xerox Secure Access To access the printer users must swipe a pre programmed identification card Authorization Authorization is the process of defining the services and features that users are allowed to access For example you can configure the printer to allow a user to copy scan and fax but not email There are two types of authorization e Locally on the Device Internal Database User login information is stored locally in the printer s internal User Information Database e Remotely on the Network User login information is stored externally in a network database such as an LDAP directory 54 WorkCentre 6400 M
172. r For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Security gt IP Sec 2 Under Enablement select Enabled 3 Click Apply Managing Actions Use actions to more specifically manage how IPSec controls dependent protocols Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Creating a New Action In CentreWare IS click Properties gt Security gt IPSec Click Actions Click Add New Action On the Step 1 of 2 page under IP Action Details type in the Name This field is required In the Description field type a description for the action if desired Oy ee NE Under Keying Method select Manual Keying or Internet Key Exchange IKE Note Select Manual Keying if client devices are not configured for or do not support IKE 66 WorkCentre 6400 Multifunction Printer System Administrator Guide Security 7 If you selected IKE under Pre shared Key Passphrase type the passphrase then click Next 8 Configure selected settings below Manual Keying Settings Manual Keying is used when client systems either do not support IKE or are not configured for IKE 1 Under IPsec Mode select Transport Mode or Tunnel Mode Note Transport mode only encrypts the IP payload whereas Tunnel mode encrypts the IP header and the IP payload Tunnel mode provides protection for an entire IP packet by treating it as an Aut
173. r Name field then click Search If a match occurs the user s information displays Use the drop down menus under Imported Heading to remap fields as needed Note Headings are defined by your LDAP server s schema WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration Configuring Authorization Access by Groups LDAP server user groups can be used to control access to services and features of the printer For example the LDAP server may contain a group of users called Admin You can configure the Admin group on the printer so that only members of this group have administrator access to the printer When a user belonging to the group Admin logs onto the printer the printer performs an LDAP directory look up to verify the user Once authenticated the user is allowed administrative rights to the printer You can set up and control access to your printer in four ways User Roles Access Setup on page 39 Device Access Setup on page 39 Service Access Setup on page 40 Feature Access Setup on page 40 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP Click the Authorization Access tab at the top of the page User Roles Access Setup You can assign users to specific roles groups to allow them types of access 1 2 On the Authorization A
174. r Name or Server Name Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password Test the connection by logging into the file repository from a computer with the user name and password Create a new folder in the directory then delete it If you cannot do this check the user account access rights To configure file repository settings NS Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Workflow Scanning gt File Repository Setup Click Add New Type a name for the repository in the Friendly Name field Select SMB from the Protocol drop down menu 108 WorkCentre 6400 Multifunction Printer System Administrator Guide 10 11 Scanning Select the address type Options are IPv4 or Host Name Type the appropriately formatted address and port number in the Address Port field for the server where the file repository is located The default port number is 139 Type the Share Name in the Share field In the Document Path field type the directory path of the folder starting at the root of the shared folder Example If you have a folder named scans in the shared folder type scans Under Login Credentials to Access the Destination select one of the following e Authenticated User and Domain The authe
175. rator For details see Initial Setup in CentreWare IS on page 17 1 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt Group Accounts 2 Under Group Accounts type an Account ID using up to 12 digits then type an Account Name using up to 32 alphanumeric characters for the new group account Note Each Account ID and Account Name must be unique 3 Click Add Account then click OK 142 WorkCentre 6400 Multifunction Printer System Administrator Guide Accounting Creating a New User Account and Setting Usage Limits Notes e You must create a group account before you can create and add user accounts e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt Manage Accounting 2 Click Add New User Type a User ID and a Name using up to 32 alphanumeric characters for the new user Note Each User ID and Name must be unique 4 Under Usage Limits type the maximum number of impressions or sent images that the user can produce The maximum number of impressions or images sent is 16 000 000 e Black Printed Impressions includes all black and white documents printed from a computer using the print driver Note Cover sheets and banner sheets are counted as impressions e Black Copied Impressions includes all black and white copies e Color Printed
176. rd fields Click Apply Configure a Fax Repository using SMTP DANS Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Server Fax gt Fax Repository Setup Select SMTP from the Protocol drop down menu Type the domain name of your SMTP server in the Domain field Click Apply Configure a Fax Repository using Netware Before you begin Enable and configure Netware settings For details see NetWare on page 47 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Server Fax gt Fax Repository Setup Select Netware from the Protocol drop down menu Type the Repository Server Server Volume NDS Tree NDS Context and Document Path in the provided fields Under Login Credentials to Access the Destination select System to have the system log into the server or Authenticated User to have your authentication server determine access Type the user account and password in the Login Name and Password fields Click Apply Configure Server Fax Default Settings Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Server Fax gt Defaults To pr
177. reate a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password 106 WorkCentre 6400 Multifunction Printer System Administrator Guide Scanning Create a folder within the FTP root Note the directory path user name and password This is your file repository Test the connection Log into the file repository from a computer with the user name and password Create a new folder in the directory then delete it If you cannot do this check the user account access rights Configuring Repository Settings for FTP Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Workflow Scanning gt File Repository Setup 2 Click Add New 3 Type a name for the repository in the Friendly Name field 4 Select FTP from the Protocol drop down menu 5 Select the address type Options include IPv4 IPv6 or Host Name 6 Type the appropriately formatted address and port number in the Address Port field for the FTP location 7 Inthe Document Path field type the directory path of the folder beginning at the root of FTP services Example directoryname foldername 8 Under Login Credentials to Access the Destination select one of the following e Authenticated User and Domain The authentication server validates the user credentials prepended
178. reating it as an Authentication Header AH or Encapsulating Security Payload ESP If you select Tunnel Mode under Enable Security End Point Address select the address type Options are Disabled IPv4 Address or IPv6 Address Under IPsec Security select ESP AH or BOTH Type the Key Lifetime and select the units Seconds Minutes or Hours Under Perfect Forward Secrecy PFS select None Group 2 or Group 14 Note PFS is disabled by default PFS allows faster IPSec setup but is not very secure Under Hash select from the following e SHAT e MD5 e None If you selected ESP or BOTH for the IPsec Security type select one or more of the following Encryption types Note Encryption will not display if IPsec Security is set to AH e AES e 3DES e Null Click Save Editing or Deleting an Action To edit or delete an action select the action from the list then click Edit or Delete 68 WorkCentre 6400 Multifunction Printer System Administrator Guide Security Managing Protocol Groups Protocol groups are logical groupings of selected protocols based on service type service name port number device type If you want to apply specific security policies only to some protocols use a group to define these Notes If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Creating a New Protocol Group In CentreWare IS click Properties gt Secu
179. red on the Xerox Partner authentication server then any instructional text that you type will be ignored 9 Click Save 60 WorkCentre 6400 Multifunction Printer System Administrator Guide Security Controlling Access to Tools and Features Controlling Access for All Users To lock unlock or hide tools and features for all users Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Security gt Access Rights gt Tools amp Feature Access 2 Under Presets select Custom Access Select Locked or Unlocked Select Hidden to hide services in the Services Pathway Controlling Access for an Individual User or Group If your network is connected to an LDAP server you can configure network authentication and control individual user or group access to services and features Before you begin e Configure Network Authentication For details see LDAP on page 37 e Configure LDAP server settings For details see Configuring LDAP LDAPS Server Settings on page 37 WorkCentre 6400 Multifunction Printer 61 System Administrator Guide Security Digital Certificates A digital certificate must be installed on the printer before you can enable secure HTTP SSL A digital certificate is a set of data used to verify the identity of the holder or sender of the certificate A certificate includes the following data In
180. rify the following Notes e Resolve any mechanical issues before attempting to use Workflow Scanning For assistance and support see www xerox com office support e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 Verify the printer is installed and functioning on the on the network For details see Physical Connection on page 14 2 Verify that TCP IP is enabled Enabling TCP IP on page 22 3 Ensure Workflow Scanning is enabled For details see Configuring Workflow Scanning on page 106 4 Ensure the Scan File Repository is setup correctly and that the path specified to the repository is correct For details see Configuring File Repository Settings on page 106 5 Ensure the default scanning template is defined For details see Configuring the Default Template on page 111 6 For problems scanning using NCP verify the printer has the appropriate user account permissions 7 For problems scanning using SMB verify the printer has the appropriate user account permissions 8 For problems scanning using HTTP s verify that a certificate has been installed on the printer For details see Secure HTTP SSL on page 65 and Digital Certificates on page 62 See also For more help see the Online Support Assistant at www xerox com office WC6400support WorkCentre 6400 Multifunction Printer 115 System Administrator Guide Scanning Scanning to a User
181. ring manually 22 network authentication 56 network configuration 21 network logs downloading log files 164 network protocols configuring AppleTalk 46 configuring HTTP 43 configuring LDAP 37 configuring LPR LPD 32 configuring Microsoft Networking 49 configuring NetWare 47 configuring NTP 45 configuring POP3 42 configuring Raw TCP IP printing 33 configuring SLP 27 configuring SMTP 35 180 WorkCentre 6400 Multifunction Printer System Administrator Guide configuring SNMP 28 configuring SSDP 31 Proxy server 44 network speed detecting 16 setting manually for printer 16 networking zero configuration 24 NTP 45 P page reading order changing when copying books 95 password requirements for users 55 passwords changing system administrator 17 personal phonebooks editing 140 selecting preferences for 140 personalizing services 55 phonebook user preferences 140 POP3 server setting up 42 postscript job passwords 76 presets creating copy feature 96 print job banner sheets disabling at the printer 86 disabling in CentreWare IS 86 print jobs creating folders for saving 82 enabling storing in printer 82 restoring from external server 84 saving and printing 83 saving from CentreWare IS 83 saving to printer 82 printer connecting to a network 14 installing using Installation Wizard 15 rebooting at the control panel 154 restarting from control panel 154 restarting in CentreWare IS 154 sett
182. rint e If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 or Accessing CentreWare IS on page 17 Enabling Banner Sheet Printing in CentreWare IS In CentreWare IS click Properties gt Services gt Printing gt General Under Banner Sheet select Enabled to allow banner sheets to print or clear Enabled to disable this options Click Apply Enabling Banner Sheet Printing for LPR Print Jobs Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Connectivity gt Protocols gt LPR LPD Under Advanced Settings clear the Enabled check box for PDL banner page attributes over LPR control file attributes for job name and owner and click Apply Enabling Banner Sheet Printing at the Control Panel DE SDS Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 At the printer control panel press the Machine Status button then touch Tools Touch Service Settings Touch Job Sheets gt Banner Sheets Touch Enabled to allow banner sheets or Disabled to prevent this feature Touch Save Enabling Banner Sheet Printing in the Printer Driver 1 86 With your file open from your application s File menu click Print The appli
183. rity gt IPSec Click Protocol Groups Click Add New Protocol Group Type a Name and a Description for the group Under Service Name select the protocols that you want to add to the group OF OE Ne If you want to control a TCP or UDP service that is not in the list under Custom Protocols type a name for the service and select the check box under Service Name Select TCP or UDP from the Protocol drop down menu N 8 Type the port number and specify if the printer is the server or client 9 Click Save Editing or Deleting a Protocol Group To edit or delete a protocol group select the protocol group from the list and click Edit or Delete Managing Host Groups Host groups are groupings of computers servers or other devices that you want to control using security policies Creating a New Host Group 1 In CentreWare IS click Properties gt Security gt IPSec 2 Click Host Groups 3 Click Add New Host Group 4 Type a Name and a Description for the group 5 Under Address List select IPv4 or IPv6 6 Select an Address Type Options are Specific All or Subnet 7 Type the appropriately formatted IP address 8 To continue to add addresses to the group click Add 9 To delete addresses next to any address click Delete 10 Click Save WorkCentre 6400 Multifunction Printer 69 System Administrator Guide Security Editing or Deleting a Host Group To edit or delete a host group select the host gr
184. ry scan files but not saved jobs or folders Manually Deleting Image Data To manually delete image data on the printer s hard drive Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt On Demand Overwrite gt Manual Under Standard click Start to delete all data except e Jobs and folders stored by the Reprint Saved Jobs service e Jobs stored by the Scan to Mailbox service e Speed dial entries in the Fax Address Book e Internet Fax mailbox contents Note Depending on how many files are being deleted the printer can be offline for up to 20 minutes while data is being deleted To manually delete all image data on the printer s hard drive CAUTION All image data will be deleted Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt On Demand Overwrite gt Manual Under Full click Start to delete all data Note Depending on how full the hard drive is the printer can be offline for up to 60 minutes while data is being deleted Scheduling Routine Deletion of Image Data 74 Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt On Deman
185. s Home Folder The Scan to Home feature allows users to scan to their home folder as defined in your LDAP directory or to a shared folder on the network Before you begin e Enable Workflow Scanning For details see Configuring Workflow Scanning on page 106 e Configure Network Authentication The authentication server and the server that you are scanning to must have the same domain For details see Network Authentication on page 56 If you want to scan to the home folder defined in an LDAP directory e LDAP server settings must be configured For details see LDAP on page 37 e Each user s home folder location must be defined in the LDAP directory If you want to scan to a shared folder on the network create a shared folder on your network with read and write access privileges Configuring Scan to Home Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Services gt Scan to Home gt General 2 Under Status click Enabled 3 Type a Friendly Name up to 127 characters in length This is the default description of the template that displays for users when scanning at the control panel 4 Type a Template Name up to 127 characters This is the default name that displays for users when scanning at the control panel If you leave this field blank the template will be named S2HOME 5 To scan to the home fold
186. s for the multifunction device to Access the SMTP Server to send automated Emails select System to have the printer authenticate itself using the Login Name and Password set up on this page If you select None the printer will not provide authentication credentials to SMTP server WorkCentre 6400 Multifunction Printer 35 System Administrator Guide Network Configuration 36 If you select System for Login Credentials for the multifunction device to Access the SMTP Server to send automated Emails type in the Login Name and Password Note Select the Select to save new password check box to save the Login and Password information If authentication is enabled and Tools and Feature Access is configured to require users to log in before they can access email select Authenticated User under Login Credentials for the Walkup User to send Scanned Emails to use the credentials of the user to access the SMTP server Alternatively you can allow this field to default to the same setting you selected for sending Automated emails Click Apply WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration LDAP Lightweight Directory Access Protocol LDAP is a protocol used to process queries and updates to an information directory also known as an LDAP directory stored on an external server LDAP directories are heavily optimized for read performance Use this page to define how the printer retrieves user informatio
187. s the physical network You can enable and configure the printer to be used in an 802 1X secured network Before you begin e Ensure your 802 1X authentication server and authentication switch are available on the network e Determine the supported authentication method e Create a user name and password on your authentication server Enabling and Configuring 802 1X You can enable 802 1X settings from the printer control panel or in CentreWare IS Notes e Changing and applying 802 1X settings causes the printer to restart The printer may be offline for several minutes e If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 At the Control Panel Press the Machine Status button then touch the Tools tab Touch Network Settings gt Advanced Settings Touch Continue Touch 802 1X Touch Enable Touch Authentication Method and select the method used on your network Options are e EAP MDS e PEAPv0 EAP MS CHAPv2 e EAP MS CHAPv2 7 Touch Username Sv Gr ee NS 8 Type the user name required by your authentication switch and server using the touch screen keyboard 9 Touch Password and type the password using the touch screen keyboard 10 Touch Save and Save again 11 Touch Close WorkCentre 6400 Multifunction Printer 71 System Administrator Guide Security In CentreWare IS 1 Click Properties gt 802 1X 2 Under Protocol sele
188. select Enabled Flate Compression Click Apply to accept your settings or Undo to retain the previous settings Configuring Internet Fax Receive Settings Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Internet Fax gt Internet Receive Settings To filter out attachments under Filter Options select Accept Email with no attachment To specify what types of attachments can be received select those file types under Accept the following file types Under Finishing Options select the desired setting from the drop down menu for Stapling and 2 Sided Printing Under Receipt Options select Send Confirmation reply when requested allow device to send MDN to send a Mail Delivery Notification MDN email to the requestor originator when the fax job is completed If you want to print a coversheet with the requestor s email message before printing the fax job select Print Cover Sheet with incoming Email messages Click Apply to accept your settings or Undo to retain the previous settings 136 WorkCentre 6400 Multifunction Printer System Administrator Guide Fax Internet Fax Addresses You can store Internet Fax email addresses in the printer s internal address book or you can configure the printer to reference a network LDAP directory To configure LDAP settings see LDAP on page 37 To add Internet Fa
189. stinations and Fax to add Fax Destinations 3 Add File Destinations Fax Destinations Document Management Fields and configure other scanning options Adding a File Destination 1 Under File Destinations click Add 2 Select the required Filing Policy from the drop down menu 3 Click the Apply Adding a Fax Destination Note Only WorkCentre models 6400X and 6400XF can send a fax 1 Under Fax Destinations click Add Type a fax number in the Add Fax Number field and click Add 3 Under Delivery select Delayed Send and type a time if you want to send the fax at a specific time 4 Click Apply Adding Document Management Fields You can add fields to the template to help you manage scanned image files The fields will display when a user selects the template at the control panel The user can type information about the document they are scanning The information is filed with each scanned image file in the Job Log The Job Log can be accessed by third party software and the information can be retrieved and associated with the scanned files To add Document Management Fields 1 Under Document Management Fields click Add 2 Type a name for Field Name using up to 128 characters This text is not shown at the control panel and is used by third party software to access the Document Management information This field cannot be empty WorkCentre 6400 Multifunction Printer 111 System Administrator Guide Scanning To al
190. tion gt Local UI Alerts Under Scan Disk Memory Warning select the maximum number of scanned pages that can be held in scan memory before a warning displays Options include e 10 scanned pages e 30 scanned pages e Custom Type a number of pages between 0 and 75 before a notification is sent Note The higher number of pages selected the more frequently the warnings will display Click Apply Low Supply Warning To set the printer to display warnings in the printer s status area when supplies reach a designated low level set the values on the Low Supply Warning page 1 2 In CentreWare IS click Properties gt General Setup gt Alert Notification gt Low Supply Warning From the drop down menu under each supply select a value for percentage of supply remaining that will cause the printer to display an alert in the printer s status region Notes e You can view this status on the Description and Alerts page under Status e To view current supplies status click Status gt Consumables WorkCentre 6400 Multifunction Printer 151 System Administrator Guide Administrator Tools Energy Saving Settings Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 1 At the printer control panel press the Machine Status then touch the Tools tab 2 Touch Device Settings gt General gt Energy Saver 3 Touch the arrows t
191. tion Printer 25 System Administrator Guide Network Configuration DNS Configuration for IPv6 1 Type an IP address for the Preferred DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 Select Prefer IPv6 DNS severs over IPv4 if you want to use IPv6 addresses Note There is no support for IPv6 DDNS The printer directs the DHCPv6 server to update DNS Manual Address Options 1 2 26 Select Enable Manual Address to enable Router Prefix attachment Select a router address prefix from the Router Prefix drop down menu to populate the prefix for manual address entry Note The Router Prefix is derived from router advertisements Click Add Note Xerox recommends that you add one manual IPv6 address by choosing from the list of router supplied prefixes however you can also supply your own prefix Click Apply WorkCentre 6400 Multifunction Printer System Administrator Guide Network Configuration SLP Devices use Service Location Protocol SLP to announce and look up services on a local network If you enable SLP on the printer it becomes a Service Agent SA and announces its services on the network to User Agents UA who search for services using the protocol Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SLP 2 If available type an IP ad
192. tt Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and or other countries Novell NetWare Npps NDs Novell Directory Services IPX and Novell Distributed Print Services are trademarks of Novell Incorporated in the United States and or other countries SGI IRIX is a trademark of Silicon Graphics Inc Sun Sun Microsystems and Solaris are trademarks of Sun Microsystems Incorporated in the United States and or other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR name and logo are registered U S marks 0777 ENERGY STAR Contents 1 Introduction NEMNE 10 Configuration Steps 44444eeseeeseeseee 10 More Information 0 cee cece cece cece cece cece eee eee eeeeeeeeeeenes 11 2 Initial Setup Physical Connection aenaananrnaanavanenaenaeennenanenenaneanenanuuannnenannnenene 14 Initial Setup at the Control Panel iisss tehrit nmmbenenentensenaneeneten
193. ubleshooting sessions with Xerox and download usage information to your computer in csv format Note For more information on SMart eSolutions see www xerox com smartesolutions There are three ways to register the printer for SMart eSolutions e Automatic registration Automatic registration is available as a standard feature on many WorkCentre WorkCentre Pro printers e SMart eSolutions Windows Client The windows client is an option for small and medium sized businesses To download the Windows client see www xerox com smartesolutions e CentreWare Web CentreWare Web is a Web browser based software tool that installs configures manages monitors and reports on network printers and multifunction printers on your network regardless of manufacturer It is well suited for large enterprise businesses For more information see www xerox com centrewareweb Notes e Once you install the software MeterAssistant is automatically enabled e SMart eSolutions is not available in all countries Refer to your Xerox Representative for further information Before you begin e Create an account on Xerox com to receive your meter read information To create a new account see www xerox com meterreads e Ensure SNMP and TCP IP are enabled e Ensure the HTTP Proxy Server is configured Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Enabling SMart eSolutio
194. uch Copy Service Settings Touch Feature Defaults Make the desired changes to the settings on the following tabs e Copy Update Output Color Reduce Enlarge settings Paper Supply 2 Sided Copying and Copy Output settings e Image Quality Update Image Options Image Enhancement and Color Balance settings e Layout Adjustment Update Original Size Image Shift and Edge Erase settings e Output Format Set Annotations for copy jobs ov Es GN 3 Note You must touch Save after changing settings on each tab 6 Touch Save Defaults 94 WorkCentre 6400 Multifunction Printer System Administrator Guide Managing Copy Functions Changing the Reading Order Note If your printer is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 You can change e The order that pages are scanned in books This impacts the Book Copy and Book Fax features e The order that pages are printed This impacts the Page Layout and Booklet Creation features Note Reading order is left to right by default At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Copy Service Settings Touch Reading Order Options Under Scan Order touch Show Reading Order Touch either Left to Right or Right to Left Under Print Order touch Show Reading Order Touch either Left to Right or Right to Left Touch Save 0 2
195. ultifunction Printer System Administrator Guide Security Personalization Personalization is the process of customizing services for a specific user If your network is connected to an LDAP server the printer can look up a user s home directory and email address when using the Scan to Home or Email scanning features Note Personalization is only available when the printer is configured to use network authentication Local Authentication Before you can define access rights for users user information must be defined You can add or edit the printer s internal User Information Database with user information or you can specify a network database or LDAP server containing user information User Information Adding User Information to the Local Database Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Security gt User Information Database gt Setup Click Add New User Type the user s Name Friendly Name and Password Retype the Password to verify Select a User Role oN 3 e System Administrator The authenticated user in this role is allowed to access all services and settings e Accounting Administrator The authenticated user in this role is allowed to access accounting settings and other services and settings that are locked e User The authenticated user in this role is allowed to access serv
196. user is prompted for accounting information when submitting a job to the printer The job log information can be compiled at the accounting server and formatted into reports Before you begin Install and configure Xerox certified network accounting software on your network Refer to the manufacturer s instructions for help Test communication between the accounting server and the printer To do this open a Web browser type the IP Address of the printer in the address bar then press Enter The printer s CentreWare IS home page should display Install Print Drivers on all user computers if you want to track print and LAN Fax jobs Enabling and Configuring Network Accounting gn B N Note If your printer is locked you must log in as a system administrator For details see Initial Setup at the Control Panel on page 15 At the printer control panel press the Machine Status button then touch the Tools tab Touch Accounting Settings Touch Accounting Mode Touch Network Accounting to enable To customize the prompt that users will see at the control panel touch Customize Prompts then select the required prompt option from the drop down menu Display Prompt 1 and 2 Display Prompt 1 Only Display Prompt 2 Only Display No Prompts a To set the prompt values touch Prompt 1 Label type an ID between 1 and 32 characters then touch Save b Touch Prompt 2 Default Value type an ID between 1 and 32 characters then touch Save
197. ver or computer where images to be faxed by the printer will be stored Note the IP address or host name e Create a user account and password for the printer When the Server Fax feature is used the printer logs in using the account transfers the file to the server or computer and logs out Note the user account and password details e Create a directory within the FTP root to be used as a fax repository Note the directory path Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 In CentreWare IS click Properties gt Services gt Server Fax gt Fax Repository Setup Select FTP from the Protocol drop down menu Select either IPv4 Address IPV6 Address or Host Name Type the appropriately formatted address and port number of the FTP location Under Document Path type in the full path to the root location of the fax repository For example directory name directory name 6 Under Login Credentials to Access the Destination select System to have the system log into the server or Authenticated User to have your authentication server determine access LB a 7 Type the user account and password in the Login Name and Password fields 8 Click Apply WorkCentre 6400 Multifunction Printer 131 System Administrator Guide Fax Configure a Fax Repository using SMB Before you begin EN NS ui Create a shared folder to be used as a fax repository
198. x addresses to the Address book see Internet Fax and Email Address Book on page 161 Troubleshooting Internet Fax If you are experiencing problems with sending an Internet Fax first verify that the printer is connected on the network and functioning as a printer by performing the following activities Note Configure your printer on the network or resolve any networking issues before attempting to use the Internet Fax feature 1 Verify the printer is installed and functioning on the network For details see Initial Setup at the Control Panel on page 15 2 Verify TCP IP is enabled For details see Enabling TCP IP on page 22 Ensure SMTP is enabled 4 Verify that the SMTP Server Address is correct and that the TCP IP Domain Name host name and DNS settings are properly configured 5 Verify the POP3 Server Address is correct See also For more help see the Online Support Assistant at www xerox com office WC6400support WorkCentre 6400 Multifunction Printer 137 System Administrator Guide Fax LAN Fax Local Area Network LAN Fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line Users select the Fax option from their print driver Note Only WorkCentre models 6400X and 6400XF can send a LAN fax Sending a LAN Fax To send a Fax from a Windows print driver 1 Open a document click File then Print 2 Select the Xerox printer from the drop down menu and click
199. x com 2 On the Xerox Support Page click Support and Drivers 3 Click Support amp Drivers gt Multifunction gt WorkCentre gt 6400 Multifunction Printer gt Drivers amp Downloads 4 Inthe Operating System list select UNIX 5 Inthe language list select language 6 Click Go 7 Select the PPD Copy the PPD into your CUPS ppd Xerox folder on your workstation If you are unsure of the folder s location use the Find command to locate the ppd s Adding the Xerox printer 1 Verify that the CUPS daemon is running 2 Open a Web browser and type http localhost 631 admin then click Enter or Return 3 In User ID type root For password type the root password 4 Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of both the System V lp and Berkeley lpr printing commands 1 To print to a specific printer in System V type lp dprinter filename then click Enter 2 Toprint to a specific printer in Berkeley type lpr Pprinter filename then click Enter AS 400 Xerox provides Work Station Customization Object WSCO files to support AS 400 or Iseries V5R2 or later The WSCO is a file that provides printer specific PCL codes that the host print transform uses to select the correct tray 2 sided duplex option font size and type and orientation 90 WorkCentre 6400 Multifunction Printer System Administrator Guide Printing
200. xchange with WSD clients WS Transfer defines how to invoke a simple set of familiar verbs such as Get Post Put and Delete using SOAP The default port number is 53202 Note This service is always available when WSD Services is enabled 4 Click Apply WorkCentre 6400 Multifunction Printer 51 System Administrator Guide Network Configuration 52 WorkCentre 6400 Multifunction Printer System Administrator Guide Security This chapter includes Setting up Access Rights on page 54 Controlling Access to Tools and Features on page 61 Digital Certificates on page 62 Secure HTTP SSL on page 65 IPsec on page 66 802 1X on page 71 Stored Data Encryption on page 73 Overwriting Image Data on page 74 PostScript Passwords on page 76 IP Filtering on page 77 Audit Log on page 79 See also www xerox com security WorkCentre 6400 Multifunction Printer System Administrator Guide 53 Security Setting up Access Rights Overview You can control access to the printer s services and features by setting up authentication authorization and personalization Authentication Authentication is the process of confirming a user s identity by comparing information provided by the user such as their user name and password against another source of user information such as an LDAP directory Users can be authenticated when accessing the control panel or when accessing CentreWare IS There are several ways to authenticate a use

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