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Xerox WorkCentre 3315/3325 User's Manual

1. Xerox WorkCentre 331 5DN 3325DN 3325DNI 115 User Guide SetIP SetIP The SetIP program is a utility program allowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol This program is on the software CD that comes with your printer For information on using the SetIP program refer to the Xerox WorkCentre 3315DN 3325DN 3325DNI Utilities Guide available on Xerox com 116 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Macintosh Printing using Macintosh This section explains how to print using a Macintosh You need to set the print environment before printing Refer to the System Administrator Guide Smart Panel is a program that monitors and informs you of the machine s status and allows you to customize the machine s settings Smart Panel is installed automatically when you install the machine software Printing a Document When you print with a Macintosh you need to check the printer driver setting in each application you use Follow the steps below to print from a Macintosh 1 Open the document you want to print 2 Open the File menu and select Page Setup Document Setup in some applications 3 Choose your paper size orientation scaling and other options Make sure that your machine is selected and select OK 4 Open the File menu and select Print 5 Choose the number of copies you want and indicate which pages you want to print
2. 10 If the test page prints out correctly select Yes If not select No to reprint it ss neo cs 11 Select Finish Xerox WorkCentre 3325 Setup Completed Setup has finished installing Xerox WorkCentre 3325 on your computer Wireless Printer WorkCentre 3325DNI When you connect your printer to a network you must first configure the TCP IP settings for the printer After you have assigned and verified the TCP IP settings you are ready to install the software on each computer on the network 1 Make sure that the printer is connected to your computer with a usb cable and powered on For details about connecting to the network refer to the System Administrator Guide 100 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Windows Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears Install Software e Ifthe installation window does not appear select the Start button and then Run View System Administrator Guide Type X Setup exe View Warranty replacing X with the letter which represents your drive Install SetlP Utility Optional and select OK e If you use Windows Vista select Start gt All programs Exit Program gt Accessories gt Run and type X Setup exe If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run program field and select Continue in
3. Using Fax Send Options Xerox WorkCentre 331 5DN 3325DN 3325DNI 3 User Guide 10 SING POC ON ONS cro rsa a cis nd oars os ieee wakes ears ca dca E wea aaa nese IAES 83 WISI SR EAA odes poeeeeaneeee eens sees 85 Address BORA eee 86 FOX TOP COR 0455455 onesewe ousneeoos cow EEEE EEA E EE AEA E E 90 RECEIVING FAXES dactcdsdccedacacasseeesduneuce 91 Print Printing using Windows 4 222 94 Xerox Easy Printer Manager EPM 113 Wireless Setting Program WorkCentre 33250NI s 55csscccevevetaceteceds batedcetaiveccmaneeeweseeurowowaceeneesion 114 oe ee ee ee S eee eee ee 116 Printing using MACRO ee ated weed ae ee ee Rae 117 Pining using Re TRAN 120 Pruning umno L ee E EE E EE E E ERE eee 122 USB Port Inserting the USB Memory Device 2 126 Scanning to USB Memory Device 4 22222 127 Printing from USB Memory Device 0 ccc cece nent ENE 128 Managing USB Memory 3c e at eae ees ces ated asada ee ae a ee een ee ares 129 CentreWare Internet Services Using CentreWare Internet Services 0 ccc cc cence ne ee eee ee eee teenies 132 DIOEUS 4 544 565 5565 soe nereteneehiitund te de 133 D S 134 EEE 137 AO OR eee E 138 PIODCWIGS 22 ape sco eas anee anos neoe ne eee eee end creamer aeons ace eee eee 141 0 0 20 eee
4. E a rth S m a rt Ta b Xerox WorkCentre 3325 Properties 2 6 Basic Paper Graphics Advanced Earth Smart Xerox E The Earth Smart Tab provides options a gt LE Poper to decrease the amount of energy A4 Earth Smart Options 210 x 297 mm and paper used in the printing process and displays a visual representation of the savings made Type Earth Smart Printing 2 Sided Printing Long Edge Layout 2 Details Type Skip Blank Pages Turned On Toner Save Turned On The Type drop down list is used to select the main Earth Smart option for the printer Result Simulator Untitled e None No energy or paper saving 73 f Earth Smart Options options are automatically selected VU Energy 50 4 Ml Layout options Layout Multiple Pages e Earth Smart Printing When this l2 Sided Printing X option is selected 2 Sided 75 f Long Edge Toner Save Printing Layout Skip Blank Pages and Toner Save can be customized to suit requirements This simulator only provides estimates TE e Printer Default This option automatically selects the printer default settings Xerox WorkCentre 3315DN 3325DN 3325DNI 111 User Guide Printing using Windows Result Simulator This area of the Earth Smart Tab shows a visual representation of the estimated energy and paper savings based on the selections made Xerox Tab This
5. 174 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide System Setup The following Sound Volume options and settings are available Note indicates the factory default setting Option Description Settings Key Sound Use to set if the beep sound is On or Off whenakeyis Off pressed e On Alarm Sound Turns the alarm sound On or Off With this option set e On to On an alarm tone sounds when an error occurs or e Off fax communication ends On Speaker Turns sounds from the telephone speaker such as a dial tone or a fax tone on or off The Comm settings sets Off the speaker to on until the remote machine answers Adjusts the ringer volume 4 Press the up down arrows to highlight the option required and press OK 5 Press the up down arrows to highlight the setting required and press OK to save the selection 6 Continue customizing the Sound Settings as required then press Stop to return to Ready mode Maintenance 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Maintenance and press OK The following Maintenance options and settings are available Note indicates the factory default setting Option Description Settings Supplies Life Use this option to view or print usage
6. 6 Select Print Changing Printer Settings You can use advanced printing features provided by your machine Open an application and select Print from the File menu The machine name which appears in the printer properties window may differ depending on the machine in use Except for the name the composition of the printer properties window is similar to the following Note The setting options may differ depending on the printer and the Macintosh OS version Layout The Layout tab provides options to adjust how the document appears on the printed page You can print multiple pages on one sheet of paper Graphics The Graphics tab provides options for selecting Resolution Select Graphics from the drop down list under Orientation to access the graphic features Resolution This option allows you to select the printing resolution The higher the setting the sharper the clarity of printed characters and graphics The higher setting also may increase the time it takes to print a document Xerox WorkCentre 3315DN 3325DN 3325DNI 117 User Guide Printing using Macintosh Paper Set Paper Type to correspond to the paper loaded in the tray from which you want to print This will let you get the best quality printout If you load a different type of print material select the corresponding paper type Printer Features The Printer Features tab provides Reverse Duplex Printing Select Printer Features from the drop down list under
7. Passports Foreign Passports may be photographed Immigration papers Draft Registration Cards oND Selective Service Induction papers that bear any of the following Registrant s information e Earnings or Income e Court Record e Physical or mental condition e Dependency Status e Previous military service Exception United States military discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasure etc Unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states e Automobile Licenses e Drivers Licenses e Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada This device has been tested to and is compliant with CS03 Issue 9 Amendments 1 2 and 3 Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority
8. Supplies Info e Print Yes No information for the supplies PP e Total e 125 Pages e ADF Scan e 125 Pages e Platen Scan e 125 Pages Toner Low Alert Use this option to enable an alert to e On display when the toner is low e Off Xerox WorkCentre 3315DN 3325DN 3325DNI 175 User Guide System Setup Option Description Settings Serial Number Displays the serial number of the e Serial No machine Ram Disk Allocates part of the Ram Disk to the e Enable e 32 64MB 3315DN Model only job storage area e Disable Press the up down arrows to highlight the option required and press OK 5 Press the up down arrows to highlight the setting required and press OK to save the selection Continue customizing the Maintenance options as required then press Stop to return to Ready mode Clear Settings You can selectively clear information stored in your machine s memory 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Clear Settings and press OK The following Clear Settings options and settings are available Option Description Settings All Settings Clears all of the data stored in Clear Yes No memory and resets all of your settings to the factory default Fax Setup Clear
9. Xerox WorkCentre 3315DN 3325DN 3325DNI 195 User Guide Troubleshooting Inside the Machine A CAUTION The fuser area is hot Take care when removing paper from the machine 1 Press the release latch on the left side of the machine and open the front door Pull the print cartridge out lifting it up slightly at the front 2 Remove the jammed paper by gently pulling it straight out 3 Replace the print cartridge Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place Close the front door Printing automatically resumes Output Area 1 Press the release latch on the left side of the machine and open then close the front door The jammed paper is automatically ejected from the machine If no paper is automatically ejected and you do not see the jammed paper go to the next step 196 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting 2 Gently pull the paper out of the output tray If you do not see the jammed paper or if there is any resistance when you pull stop and go to the next step 3 Open the rear door 4 If you see the jammed paper pull down the pressure levers on each side about 90 degrees and remove the paper If you still do not see the paper go to step 1 in the next section otherwise close the rear cover Printing automatically resumes Dupl
10. Enter a picture name and select a file format and destination to save the picture Select Next to scan your originals noon fs 2 Select Next and Finish to view the images Windows Vista a From the Start menu select Control Panel gt Scanners and Cameras b Double click Scan a document or picture The Windows Fax and Scan application appears You can select View scanners and cameras to view the scanners c Ifthereisno Scan a document or picture instruction visible open the MS Paint program and from the File menu click From Scanner or Camera d Select New Scan The scan driver displays Choose your scanning preferences e Select Scan Windows 7 a From the Start menu select Control Panel gt Devices and Printers b Click the right mouse button on the device driver icon in Printers and Faxes gt Start Scan New Scan application appears c Choose your scanning preferences Select Scan Xerox WorkCentre 3315DN 3325DN 3325DNI 57 User Guide Macintosh Scanning Macintosh Scanning You can scan documents using Image Capture on Macintosh systems Scanning with USB Connection Make sure that the machine is connected to your computer via the USB cable and powered on Install the scan driver Follow the install instructions provided with your driver 1 Load originals face up into the automatic document feeder or place a single original face down on the document glass 2 Start Applications and click Image Captu
11. Memory Device port Local PC This option can be used if the machine is connected to a PC via a USB cable For Windows scanning the Easy Printer Manager must be installed on your PC prior to use For Macintosh scanning the Scan and Fax Manager must be installed Network PC Using this option the scanned data will be stored to a networked PC For Windows the Easy Printer Manager must be installed on your PC prior to use For Macintosh scanning the Scan and Fax Manager must be installed SMB Using this option you can scan an image and upload it to a shared folder on an SMB server FTP Using this option you can scan an image and upload it to an FTP server WSD Using this option you can scan to applications or computers that support Microsoft s Web Services for Devices Note Some options may be unavailable depending on your machine configuration For instructions on setting up and configuring the Scan function refer to the System Administrator Guide Scanning Methods Your machine offers the following ways to scan an image using a local connection 46 TWAIN TWAIN drivers handle the communication between computer software and the scanning device This feature can be used via a local connection or a network connection Refer to Scan Using TWAIN on page 56 WIA Windows Image Acquisition To use this feature your computer must be connected to the machine via a USB cable Refer to Scan Using WIA Driver on page 57 Xerox
12. Note Refer to the System Administrator Guide for instructions on enabling E mail This section describes the basic procedure for e mailing Follow the steps below Loading Documents on page 64 Enter the E mail Address on page 65 Select the Features on page 66 Start the Job on page 66 Check the Job Status on page 67 Stop the E mail Job on page 67 Note Some options may be unavailable depending on your machine configuration If an authentication feature is enabled you may need an account before using the machine To get an account or for more information contact the System Administrator Loading Documents Documents can be loaded either into the automatic document feeder or onto the document glass Automatic Document Feeder The automatic document feeder can hold a maximum of 50 originals of 20 lb 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document 64 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide E mail Procedure Document Glass The document glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner 2 The default document size is 8 5 x 11 or A4 For other sized d
13. if necessary or out of toner e If necessary replace the print cartridge The file may have blank pages e Check the file to ensure that it does not contain blank pages Some parts such as the e Contact a service representative controller or the board may be defective The machine does not print Incompatibility between the Printing the PDF file as an image PDF file correctly Some parts of PDF file and the Acrobat may enable the file to print Turn on graphics text or illustrations products Print As Image from the Acrobat are missing printing options It will take longer to print when you print a PDF file as an image The print quality of photos is The resolution of the photo is Reduce the photo size If you not good Images are not clear very low increase the photo size in the software application the resolution will be reduced Before printing the machine Using damp paper can cause Load a new batch of paper emits vapor near the output vapor during printing To avoid the paper absorbing too tray much moisture do not open packages of paper until required The machine does not print Paper size and paper size Set the correct paper size in the special sized paper such as setting do not match Custom Paper Size Settings in the billing paper Paper tab in the Printing Preferences See Paper Options on page 105 Xerox WorkCentre 3315DN 3325DN 3325DNI 207 User Guide Troubleshooting Common PostSc
14. malfunctioning 206 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Suggested Solutions For many software applications the paper source selection is found under the Paper tab within the Printing Preferences Select the correct paper source See Paper Options on page 105 Reduce the complexity of the page or try adjusting the print quality settings After 600 consecutive prints the device print speed will slow down until the current job completes The next job will return to rated speed Change the page orientation in your application See the printer driver help screen Ensure that the paper size in the printer driver settings matches the paper in the tray Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use Disconnect the machine cable and reconnect Try a print job that you have already printed successfully If possible attach the cable and the machine to another computer that you know works and try a print job Try a new machine cable Check the application s printer selection menu to ensure that your machine is selected e Try printing a job from another application Exit Windows and reboot the computer Turn the machine off and back on again Troubleshooting Condition Possible Cause Suggested Solutions Pages print but they are blank The print cartridge is defective e Redistribute the toner
15. refer to Scan Defaults on page 161 Note Some of the following options may be unavailable depending on your machine configuration and the scan method selected Feature Original Size Original Type Resolution Output Color Description Allows you to specify the size of the image to be scanned The Original Type setting is used to improve the image quality by selecting the document type for the originals Resolution affects the appearance of the scanned image A higher resolution produces a better quality image A lower resolution reduces communication time when sending the file over the network Select Output Color to produce black and white grayscale or color output Options A4 A5 B5 Letter Legal Executive Folio Oficio Text Use for originals containing mostly text Text and Photo Use for originals with mixed text and photographs Photo Use when the originals are photographs 300 dpi Recommended for high quality text documents that are to pass through OCR applications Also recommended for high quality line art or medium quality photos and graphics This is the default resolution and the best choice in most cases 200 dpi Recommended for average quality text documents and line art Does not produce the best image quality for photos and graphics 100 dpi Recommended for lower quality text documents or if a smaller file size is required Color Use to select color output
16. resumes printing Load paper in the tray See Loading Paper Tray 1 and Paper Tray 2 optional on page 144 Paper has jammed in the Bypass e Clear the jam See Paper Jams Tray area on page 192 Paper has jammed in the tray 1 e Clear the jam See Paper Jams area on page 192 Paper has jammed in the tray 2 e Clear the jam See Paper Jams area on page 192 Select Continue or Cancel If you select Cancel the printing job will stop Load the correct paper in the tray If you select Continue the printing job will continue This message appears when the pickup roller is worn Replace the pickup roller with a new one or call for service Xerox WorkCentre 3315DN 3325DN 3325DNI 201 User Guide Troubleshooting Message Retry Redial Self Diagnostics Please wait Send Error There is a problem in DNS Send Error There is a problem in POP3 Send Error There is a problem in SMTP Send Error There is a problem in SMTP authentication Send Error There is a problem on the NIC Card Toner is empty Toner is empty Replace with new one Toner is Low Toner is Low Order new one Toner Not Compatible Print cartridge is not compatible Check guide Toner Not Installed Print cartridge is not Installed Install it Too many Faxes Too may faxes are received Print or remove job 202 User Guide Meaning The machine is waiting for a specified time interval to redial a previous
17. time when you will not be present This function is used when a high priority fax needs to be sent ahead of reserved operations You can set the machine to forward a received or sent fax to another fax e mail or server destination You may need to prevent your received faxes from being accessed by unauthorized people In Secure Receive mode all incoming faxes go into memory and can be printed by entering a 4 digit password Use to add additional documents to a Delayed Fax job which is saved in memory You can cancel a Delayed Fax job which is saved in memory Fax Options Options A4 A5 B5 Letter Executive Fax 1 Use this option to enter the first fax number Fax 2 Use this option to enter the second fax number Another Number Use this option to enter additional fax numbers Refer to Multi Send on page 80 for instructions Fax 1 Use this option to enter the first fax number Another Number Use this option to enter additional fax numbers Job Name Enter a name for the job using the keypad Start Time Enter a time for the fax to be transmitted using the keypad Refer to Delay Send on page 80 for instructions e Fax Use this option to enter the fax number e Job Name Enter a name for the job using the keypad Refer to Priority Send on page 82 for instructions Fax Use this option to forward a fax to another fax number E mail Use this option to forward faxes to an e mail
18. 147 User Guide Setting Paper Size and Type Setting Paper Size and Type After loading paper in the paper tray set the paper size and type using the control panel These settings will apply to Copy and Fax modes For computer printing select the paper size and type in the application program you use on your computer Note The settings made from the printer driver on your computer override the settings on the control panel After closing the paper tray the Paper Size and Type settings are automatically displayed If correct use the settings displayed or follow the steps below to change the settings to match the Paper Size and Type of paper loaded Setting the Paper Size 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions Press the up down arrows to highlight Paper Setup and press OK Press the up down arrows to highlight Paper Size and press OK Press the up down arrows to select the paper tray you want and press OK Press the up down arrows to select the paper size you want eS SS ES Press OK to save the selection 8 Press Stop to return to Ready mode If you want to use special sized paper select a custom paper size in the Printer Driver Refer to Paper Options on page 105 for instructions Setting the Paper Type 1 Press
19. A6 Monarch Env DL Env C5 Env C6 Env No 10 Env Postcard Custom Xerox WorkCentre 3315DN 3325DN 3325DNI 173 User Guide System Setup Option Description Settings Paper Type Sets the type of paper in the tray Plain Thick Thin Recycled Cardstock Bond Archive e Bypass Tray Plain Thick Thin Cotton Color Preprinted Recycled Transparency Labels Cardstock Bond Archive Thicker Paper Source Sets the paper tray to be used for Copy Tray Tray 1 Copy Print and Fax jobs Fax Tray Tray 2 Print Tray Bypass Tray Tray 1 2 Auto Tray Confirm Activates the tray confirmation Tray 1 On Off message If you open and close a tray Tray 2 On Off a message displays asking whether to Bypass Tray On Off set the paper size and type for the tray just opened Press the up down arrows to highlight the option required and press OK 5 Press the up down arrows to highlight the setting required or enter the correct information using the keypad 6 Press OK to save the selection 7 Continue customizing the Paper Settings options as required then press Stop to return to Ready mode Sound Volume 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Sound Volume and press OK
20. Activate to use the network environment e DHCPv6 Config Ethernet Speed Configure the network transmission speed e Automatic e 10Mbps Half e 10Mbps Full e 100Mbps Half e 100Mbps Full e 1Gbps Full 3325DN DNI only 802 1x Use to enable 802 1x and CentreWare Internet Services Wireless Use to enable the machine to be configured on a Wi Fi ON OFF 3325DNI only wireless network connection WPS Settings WLAN Setting WLAN Default e WLAN Signal Clear Settings Reverts the network settings to the default values e Clear Yes No Network Enables printing of the Configuration report e Print Yes No Configuration Net Activate Turns access to the Ethernet network on or off e On Off Http Activate Enables Http on the machine giving access to the e On embedded web page e Off Press the up down arrows to highlight the option required and press OK Press the up down arrows to highlight the setting required and press OK to save the selection Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Network Settings 5 Continue customizing the Network Setting options as required then press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI 179 User Guide Local Drive Local Drive The Local Drive feature enables scanned documents to be stored in folders at a location on the machine s optional HDD The folders are set up by your System Administrator using CentreWare Internet Services Once stored the do
21. Also try rotating the paper 180 in the tray AaBbCc e Change the printer option and try again Go to Printing Preferences click Paper tab AaBbCc and set type to Thin See Print Procedure on page 102 AaBbCc L An unknown image Your machine is probably being used at an altitude of 1 500 m 4 921 ft or above repetitively The high altitude may affect the print quality such as loose toner or light imaging appears on a few Change the correct altitude setting to your machine See Machine Settings on sheets or loose page 170 toner light print or contamination Occurs Copying Problems Condition Suggested Solutions Copies are too light e Use Darkness in Copy feature to lighten or darken the copies See Select the or too dark Features on page 33 Smears lines marks e If the defects are on the original use Darkness in Copy feature to lighten the or spots appear on background of your copies See Select the Features on page 33 copies e If there are no defects on the original clean the scanner unit See Internal Areas on page 186 e Ifthe defect occurs when using the automatic document feeder clean the CVT glass using a lint free cloth See Document Glass and Constant Velocity Transport CVT Glass on page 185 Copy image is e Ensure that the original is face down on the document glass and not skewed skewed e Ensure that the original is face up in the automatic document feeder and just touching the g
22. Book on the control panel Press the up down arrows to highlight New amp Edit and press OK Press the up down arrows to highlight Group Dial and press OK ae i IY SS Enter the group dial number you want to edit and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI 87 User Guide Address Book 6 Enter the name you want to edit and press OK 7 Enter the first few letters of the speed dial name you want to add or delete 8 Press the up down arrows until the name and number you want highlights and press OK If you entered a new speed dial number Add appears If you enter a speed dial number stored in the group Delete appears Press OK to add or delete the number 9 Press OK when Yes highlights to add or delete more numbers and repeat the steps When you have finished press the left right arrows to select No at the Another Number and press OK 10 Press Stop to return to Ready mode Using Group Dial Numbers To use a group dial entry you need to search for and select it from memory When you are prompted to enter a fax number while sending a fax press Address Book There are two ways to search for a number in memory You can either scan from A to Z sequentially or you can search by entering the first letters of the name associated with the number Searching Sequentially Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to highlight Search amp Dial and press OK Press
23. DRPD Mode 91 Manual Receive 91 Receiving Faxes in Memory 92 Receiving Secure Faxes 85 Redialing 76 Reduce Enlarge 36 Reducing Background 37 Regulations 231 Canada 238 Copy 242 European Union 239 Fax 245 FCC Regulations United States 238 Turkey RoHS Regulation 241 United States 238 Relocating your Machine 187 Remote Fax Number 76 Replaceable Consumable 29 182 Replacing the Print Cartridge 183 Reports 25 157 221 Resolution 53 68 78 S Safety 231 Basic Regulations 238 Certification 237 Consumables 237 Contact Information 252 Disconnect Device 236 Electrical Supply 234 Emergency Power Off 236 Ozone Information 236 Safety Contact Information 252 Safety Labels and Symbols 233 Scaling Options 106 Scan 45 Contrast 54 File Format 54 Lighten Darken 54 Linux 60 Macintosh 58 Original Size 53 Original Type 53 Output Color 53 Resolution 53 Using Stop 52 Using WIA Driver 57 Scan Assistant 55 Scan Defaults 27 161 Scan Destination Scan to Local PC 48 Scan to Network PC 49 Scan to SMB 49 Scan to USB 48 Xerox WorkCentre 3315DN 3325DN 3325DNI 259 User Guide USB 127 Scan Destinations Scan to FTP 49 Scan Options 53 Scan Procedure 47 Scan Specifications 229 Image Compression 229 Scan to FTP 49 Scan to Local PC 48 Scan to Network PC 49 Scan to SMB 49 Scan to USB 48 Scan Using TWAIN 56 Scanning 46 47 Linux Job Type Settings 60 Scanning Methods 46
24. Date e Billing Counters Toner Level Use this option to check the level of toner in the print cartridge The toner level is indicated on the status bar Information Pages This option allows the user to print the following reports Report Description Prints the menu map which shows the layout and current settings of this machine All Reports This option enables you to print all the reports and information pages Configuration This report provides information about your machine setup including the serial number IP Address installed options and the software version Demo Page The demo page is printed to check the quality of the print Xerox WorkCentre 3315DN 3325DN 3325DNI 25 User Guide Machine Status Report Description Supplies Info Prints the supplies information page Address Book This list shows all of the Fax and E mail addresses currently stored in the machine s memory Fax Send This report shows the fax number the number of pages the elapsed time of the job the communication mode and the communication results for a particular Fax job Note You can set up your machine to automatically print a Send Report after each Fax job See Fax Setup on page 166 Fax Sent This report shows information on the faxes you have recently sent Note You can set the machine to automatically print this report every 50 communications See Auto Report on page 169 E mail Sent This report shows informat
25. EH amp S Contact Information on page 252 Xerox WorkCentre 331 5DN 3325DN 3325DNI 231 User Guide Notices and Safety Notices and Safety Please read the following instructions carefully before operating the machine Refer to them as needed to ensure the continued safe operation of your machine Your Xerox machine and supplies have been designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this machine have been verified using Xerox materials only A WARNING Unauthorized alterations which may include the addition of new functions or connection of external machines may impact the machine certification Please contact your Xerox representative for more information 232 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Safety Labels and Symbols Safety Labels and Symbols All warnings and instructions marked on or supplied with the machine should be followed This WARNING alerts users to areas of the machine where there is the possibility of personal injury A This WARNING alerts users to areas of the machine where there are heated surfaces which should not be touched AN This WARNING alerts users not to perform unauthorized actions that may result in hazardous light exposure AA Xerox WorkCentre 3315DN 3325DN 3325DNI 23
26. LP 1 and so on USB ports start at dev mfp4 so scanner on USB 0 relates to dev mfp4 respectively and so forth sequentially In the Selected port pane you can see if the port is occupied by another application If this is the case you should either wait for completion of the current job or press the Release port button The machine does not scan e Ensure a document is loaded into the machine ensure your machine is connected to the computer Note Refer to the Linux User Guide supplied with your computer for further information on Linux error messages Xerox WorkCentre 3315DN 3325DN 3325DNI 211 User Guide Troubleshooting Common Macintosh Problems Condition Suggested Solutions The machine does not print Printing the PDF file as an image may enable the file to print Turn on PDF files correctly Some parts Print As Image from the Acrobat printing options of graphics text or illustrations It will take longer to print when you print a PDF file as an image are missing The document has printed but Update your MAC OS to OS X 10 3 3 or higher the print job has not disappeared from the spooler in Mac OS X10 3 2 Some letters are not displayed Mac OS cannot create the font during the cover page printing The normally during the cover page English alphabet and numbers are displayed normally on the cover printing page When printing a document in Make sure that the resolution setting in your machine driver matches Macint
27. Line Termination Sets the default line termination e LF e LF CR Xerox WorkCentre 3315DN 3325DN 3325DNI 171 User Guide System Timeout System Setup 172 Description Settings Determines whether or not the machine continues printing when a tray runs out of paper When On is selected the paper supply will be switched to an alternative tray if possible and e On Off printing will continue Paper Substitution Automatically substitutes the e On printer driver s paper size to e Off prevent the paper mismatch between Letter and A4 For example if you have A4 paper in the tray and you select Letter in the printer driver the machine prints on A4 paper and vice versa Paper Mismatch Determines whether to disregard On the paper mismatch error or not Off If Off is selected the machine continues to print even if the paper mismatches e On Toner Save Activating this mode extends the life of your print cartridge and e Off reduces costs Some loss of print quality may occur Import Setting Imports data stored on a USB e Address Book Memory Device to the machine Setup Data Export Setting Exports data stored on the e Address Book machine to a USB Memory e Setup Data Device Auto Tray Switch Earth Smart Settings Enables you to save print e Default Mode Off On Onforce resources and enables eco friendly printing The Onforce setting requires a password to
28. Machine Status on the control panel 2 Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions Press the up down arrows to highlight Paper Setup and press OK Press the up down arrows to highlight Paper Type and press OK Press the up down arrows to select the paper tray you want and press OK Press the up down arrows to select the paper type you want Press OK to save the selection CN oY en Ss E Press Stop to return to Ready mode Setting the Paper Source 1 Press Machine Status on the control panel 148 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Se a SS A Setting Paper Size and Type Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions Press the up down arrows to highlight Paper Setup and press OK Press the up down arrows to highlight Paper Source and press OK Press the up down arrows to highlight Copy Tray or Fax Tray and press OK Press the up down arrows to select the paper tray you want Press OK to save the selection Press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI 149 User Guide Media Specifications Media Specifications Media Guidelines When selecting or loading paper envelopes
29. Note When in Power Save mode the machine will not recognize when a USB Memory Device is inserted into the USB port Press any button to restore the machine to a normal state and reinsert the USB Memory Device into the port 3 Press the up down arrows to highlight Scan to USB and press OK Your machine begins scanning the original and then asks if you want to scan another page To scan another page press the left right arrows to highlight Yes and press OK Load an original and press Start Otherwise press the left right arrows to highlight No and press OK After scanning is complete you can remove the USB memory device from the machine Xerox WorkCentre 3315DN 3325DN 3325DNI 127 User Guide Printing from USB Memory Device Printing from USB Memory Device You can directly print files stored on a USB memory device You can print the following supported file types e PRN Only files created by the driver provided with your machine are compatible PRN files can be created by selecting the Print to file check box when you print a document The document will be saved as a PRN file rather than printed on paper Only PRN files created using this method can be printed directly from a USB memory device e BMP Uncompressed e TIFF TIFF 6 0 Baseline e JPEG JPEG Baseline e PDF PDF 1 7 and below e PCL A PCL file e PS A PostScript file e TXT A text file To print a document from a USB memory device 1 Insert a USB memory devic
30. Orientation to access the following features e Reverse Duplex Printing The document is printed 2 sided and the second side images are rotated 180 degrees Toner Save Mode Selecting this option extends the life of your print cartridge and reduces your cost per page without a significant reduction in print quality e Oni Select this option to allow the printer to use less toner on each page e Off If you do not need to save toner when printing a document select this option Printing Multiple Pages on one Sheet You can print more than one page on a single sheet of paper This feature provides a cost effective way to print draft pages 1 Open an application and select Print from the File menu 2 Select Layout from the drop down list under Orientation In the Pages per Sheet drop down list select the number of pages you want to print on one sheet of paper 3 Select the other options you want to use 4 Select Print The machine prints the selected number of pages you want to print on one sheet of paper Two Sided Printing You can print on both sides of the paper Before printing in the duplex mode decide on which edge you will be binding your finished document 1 From your Macintosh application select Print from the File menu 2 Select Layout from the drop down list under Orientation 3 Select a binding orientation from the Two Sided Printing option e Long Edge Binding This option is the conventional layout used
31. Scanning Problems 218 Scanning to USB 125 127 Secure Fax Printing 85 Secure Receive 79 85 Activation 85 Send Options 80 Send Report 25 Sending a Fax 73 74 Sending a Print Job 93 102 Sending an E mail 63 64 Sending Setups 166 Sent Report 25 Serial Number 182 221 Services Copy 31 E mail 63 Fax 73 Fax from PC 90 Print 93 Scan 45 USB Port 125 Setting Paper Size and Type 148 Setting up DRPD Mode 168 Settings 170 Setup Options 154 Setups 153 Fax Auto Report 169 Size of Original 36 Small Original 38 Smart Key Addresses 71 SMB 45 Software 16 Solving Problems 188 260 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Sound Settings 174 Special Media 151 Specifications 223 226 Bypass Tray 225 Connection Approvals 228 Electrical 227 Electrical Voltage 227 Fax 228 Features 228 Image Compression 229 Machine 224 Machine Configurations 224 media 225 Output Modules 226 Power Consumption 227 Print 228 Resolution Capability 228 Scan 229 Telephone Line Type 228 Transmission Speed 228 Trays 1 amp 2 225 Speed Dial 76 86 Start Copy 34 E mail 66 Fax 76 Scan 51 Start button 12 13 Status 25 Status Information 153 Status Menu 154 Status CentreWare Internet Services 133 Stop E mail 67 Stop button 12 13 Stop the Job 52 Copy 35 Fax 77 Support CentreWare Internet Services 142 System Setup 28 170 System Timeout 171 T Technical Specific
32. Setup exe in the Install or run program field and select Continue in the User Account Control window Install Software View System Administrator Guide View Warranty Install SetlP Utlity Optanal 3 Select Install Software 94 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Windows Select Typical installation for a local printer and follow the wizard instructions to install the local printer E xerox Typical installation for ia local printer Install default components for a device thatis directly connected to user s computer Typical installation for a network printer Install software for a device that is on network C Custom installation You can select installation options This option is recommended for professional users C Wireless setup Configure wireless setting using USB cable If your printer is not already connected to the computer the Connect Device screen will appear After connecting the printer select Next Note If you don t want to E Xerox WorkCentre 3325 c connect the printer at this time Connect Device select Next and then No on the Setup can notfind a connected device Check connection between your computer xerox following screen Then the dns mat If you want to install Xerox WorkCentre 3325 properly you have to nstallati ne ll sta rt aN d a test connect Xerox WorkCentre 3325 before installation You may connect page will not be print
33. USB Memory Device Port 2 00 0 0 0 0 e 0 e Bogggggoggg OO Xerox WorkCentre 331 5DN 3325DN 3325DNI User Guide Machine Overview Rear View Rear Door opem le O fowerreepince o Extension Telephone Socket a Xerox WorkCentre 3315DN 3325DN 3325DNI 9 User Guide Machine Overview Product Configurations Component Duplex Automatic Document Feeder 50 sheets Automatic Document Feeder 50 sheets Paper Tray 1 250 sheets Bypass Tray 50 sheets Paper Tray 2 520 sheets Copy Scan to SMB and FTP Network Printing E mail Scan Scan To and Print From USB Embedded Fax USB Memory Device Port Memory Expansion Option WorkCentre WorkCentre 3325DNI 3325DN WorkCentre 3315DN Not Applicable Standard Standard Standard Optional Standard Not Applicable Standard Standard Standard Standard Standard Standard 256MB Mass Storage Device HDD 2GB 2GB Not applicable Not Applicable Not Applicable Note The internal Mass Storage Device HDD is used on the WorkCentre 3325DN 3325DNI models to support Secure Print Delayed Print Proof Print Spooling of Scan to FTP SMB jobs and Stored Jobs and to provide an increased capacity for downloaded fonts Wireless Enabled 10 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Powering on the Machine Powering on the Machine The On Off switch and the power cable socket are at the rear of the machine 1 Connect the AC Power C
34. Wait or remove job yyy empty Load zzz xxx Tray2 Not Installed Tray2 is not installed Tray2 has a problem Communication problem occurred with Tray2 Common Problems Troubleshooting Meaning Suggested Solutions There are too many queued faxes Cancel reserved fax in priority in the memory fax feature There is no paper in Load paper in the tray See the tray Loading Paper Tray 1 and Paper Tray 2 optional on page 144 The optional tray2 is not installed Install the optional tray 2 If the optional tray 2 is installed check the cable connecting the machine and the optional tray 2 If the problem persists call for service The machine cannot Check the cable connecting the communicate the optional tray 2 machine and the optional tray 2 If the problem persists call for service The following chart lists some conditions that may occur and the recommended solutions Follow the suggested solutions until the problem is corrected If the problem persists call for service Paper Feeding Problems Condition Suggested Solutions Paper jams during printing e Clear the paper jam See Paper Jams on page 192 Paper sticks together Paper does not feed into the machine Check the maximum paper capacity of the tray See Media Specifications on page 225 Make sure that you are using the correct type of paper See Media Types on page 151 Remove paper from the tray and flex or fan the pap
35. Wireless LED The color of the LEDs indicates the machine s current status For i more information refer to Status Wireless LED on page 188 3325DNI only Paper Supply Used to select a paper tray for the Copy job 2 Sided Used to select whether your originals are 1 sided or 2 sided or to produce 1 or 2 sided output Job Status Displays job options for active and saved jobs You can print or delete active jobs or saved jobs TET Machine Status Accesses machine information status information the machine serial number and various reports to print Menu Enters Menu Mode and enables you to access options and settings Arrows The up down and left right arrows are used to scroll through the options available in the selected menu and to increase or decrease values OK Confirms the selection on the screen 12 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide fd KJ G Control Panel Overview Back Used to go back one level in the menu Address Book Used to search for stored fax numbers or e mail addresses Manual Dial com In Fax mode opens the fax line In E mail mode provides access to commonly used e mail address text for example com or org The text available can be customized using CentreWare Internet Services aZ Keypad Used to enter alphanumeric characters 5 Pause Redial In standby mode redials the last number In edit mode inserts a pause into a fax number oo C Cancel En
36. WorkCentre 3315DN 3325DN 3325DNI User Guide System Setup Option Description Settings Default Paper Size Use this option to set the default Letter size of paper e AG Power Save Use this option to set the time 1 min the machine waits before 5 Min entering Power Save mode 10 Min 15 Min 20 Min 30 Min 45 Min 60 Min 120 Min Wakeup Event Use this option to determine Xerox WorkCentre 3315 what wakes the machine up e Button Press On Off from Power Save mode e Scanner On Off e Printer On Off Xerox WorkCentre 3325 e Button Press On Off e Scanner On Off e Printer On Off Sets the elapsed time before the 15 Sec machine reverts to default 30 Sec settings 60 Sec 120 Sec 180 Sec Job Timeout Sets the elapsed time before the 15 300 sec 15 printing the last page of a print job that does not end with a command to print the page Configuration Page Enables a report detailing allthe e On machine settings to be printed e Off Altitude Adjustment The xerographic process used in Normal your machine to make prints is e High1 affected by air pressure Air e High 2 pressure is determined by the e High3 height of the machine above sea level The machine will automatically compensate for differences in air pressure if you enable the feature Auto Continue Determines whether or not the e On machine continues printing e Off when it detects the paper does not match the paper settings
37. X Setup exe Vas replacing X with the letter which represents your drive Install SetlP Utility Optional and select OK e If you use Windows Vista select Start gt All programs Exit Program gt Accessories gt Run and type X Setup exe If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run program field and select Continue in the User Account Control window 3 Select Install Software 96 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 4 Select Typical installation for a network printer and follow the wizard instruction to select and install the printer Note For custom install instructions refer to the System Administrator Guide 5 After the installation is finished select Finish If your printer is connected to the network a Test Print page will be printed If the Test Print operation is successful continue on to Print Procedure on page 102 in this document If the print operation failed refer to Troubleshooting on page 188 Printing using Windows xerox Select Installation Type Select type that you want and click Next button Typical installation for a local printer Install default components for a device thatis directly connected to user s computer Typical installation for ia network printer Install software for a device thatis on network C Custom installation You can select installation options This option is recommended for
38. a group location number where only a single location number can be used such as when adding locations for a multiple send operation IP Conflict This IP address conflicts with that of other system Jam bottom of duplex Paper has jammed during duplex e Clear the jam See Paper Jams printing on page 192 The IP address is used elsewhere Xerox WorkCentre 3315DN 3325DN 3325DNI Turn the machine off and turn it on again If the problem persists call for service Use a speed dial number or dial number manually using the number keypad Check the IP address or obtain a new IP address 199 User Guide Troubleshooting Message Meaning Suggested Solutions Jam in exit area Paper has jammed in exit area e Clear the jam See Paper Jams on page 192 Jam inside Machine Paper has jammed inside the e Clear the jam See Paper Jams machine on page 192 Jam top of duplex Paper has jammed during duplex e Clear the jam See Paper Jams printing on page 192 Junk Fax Error The machine has received a fax e The received fax data will be Junk Fax Job Cancelled from a fax number registered as a deleted Reconfirm junk fax junk fax setup See Fax Setup on page 166 Line Busy The receiving fax machine didnot e Try again after a few minutes The line is already engaged answer or the line is already Try later engaged Line Error Your machine cannot connect with e Try again If the problem The Fa
39. are specific to the machine such as Date amp Time and Power Save Machine Settings 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Machine Settings and press OK The following Machine Settings options and settings are available Note indicates the factory default setting Option Description Settings Machine ID Use this option to enter a name e ID for your machine Machine Fax No Use this option to enter the fax e Fax number for your machine Date amp Time When you set the time and date e 00 00 0000 MDY they are used in delay fax and e 00 00 AM delay print options and printed on reports Note If the machine s power is cut off you need to reset the correct time and date once the power has been restored Clock Mode You can set your machine to e 12 Hours display the current time using e 24 Hours either a 12 hour or 24 hour format Language Use this option to set the e English message display language e List of Available Languages Default Mode Your machine is preset to Copy mode You can switch this default mode between Fax mode and Copy mode Metric Defaults Use to set the machine to inches display measurements in mm millimeters or inches 170 Xerox
40. black and white output regardless of the color of your original Feature File Format Lighten Darken Contrast Description File Format determines the type of file created and can be temporarily changed for the current job Select the file format you wish to use for your scanned image Adjusts the lightness or darkness of the output Increases or decreases the contrast between light and dark areas of the image E mail Options Options Single TIFF Tagged Image File Format Produces a graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned Multi TIFF Produces a single TIFF file containing several pages of scanned images A more specialized software is required to open this type of file format PDF Portable Document Format Allows recipients with the right software to view print or edit the electronic file no matter what their computer platform JPEG Joint Photographic Experts Group Produces a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned Lighten 1 to 5 Lightens the image in increments to the lightest setting of Lighten 5 works well with dark print Normal Works well with standard typed or printed originals Darken 1 to 5 Darkens the original in inc
41. e Check the Job Status on page 77 e Stop the Fax Job on page 77 e Fax Confirmation on page 77 If an authentication feature is enabled you may need an account before using the machine To get an account or for more information contact the System Administrator Note Refer to the System Administrator Guide for information on setting up the Fax feature Loading Documents Documents can be loaded either into the automatic document feeder or onto the document glass Automatic Document Feeder The automatic document feeder can hold a maximum of 50 originals of 20 Ib 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document 74 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Fax Procedure Document Glass The document glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner 2 The default document size is 8 5 x 11 or A4 For other sized documents change the Original Size option Refer to Fax Options on page 78 for further information Note Documents are only scanned once even when several copies are selected Select the Features Various features can be selected for
42. e Text This option allows you to specify the page margins and set the text options such as Spacing or columns e Graphics This option allows you to set image options that are used when printing image files such as color options image size or image position e Advanced This option allows you to set the print resolution paper source and destination 5 Select Apply to apply the changes and close the Properties window 6 Select OK in the LPR GUI window to start printing The Printing window appears allowing you to monitor the status of your print job Printing Files You can print many different file types on your machine using the standard CUPS utility directly from the command line interface However the drivers package replaces the standard lpr tool with a much more user friendly LPR GUI program To print any document file 1 Type lpr lt file_name gt from the Linux shell command line and press Enter The LPR GUI window appears 2 When you type only lpr and press Enter the Select file s to print window appears first Just select any files you want to print and select Open 3 Inthe LPR GUI window select your machine from the list and change the print job properties 4 Select OK to start printing Configuring Printer Properties Using the Printer Properties window provided by the Printers configuration you can change the various properties for your machine as a printer 1 Open the Unified Driver Configurator
43. e To reduce paper jams do not open or close the rear door while the printer is printing Using the Rear Door When using the rear door paper comes out of the machine face up Printing from the bypass tray to the rear door provides a straight paper path and might improve the output quality when printing on envelopes or special media Whenever the rear door is open the output is delivered there Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open will cause paper jams A CAUTION The fuser area inside the rear door of your machine becomes very hot when in use Take care when you access this area 44 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Scan This chapter includes Scanning Overview on page 46 Scan Procedure on page 47 Scan Options on page 53 Scan Assistant on page 55 Scan Using TWAIN on page 56 Scan Using WIA Driver on page 57 Macintosh Scanning on page 58 Linux Scanning on page 60 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 45 Scanning Overview scanning Overview Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer or sent to a repository Your machine can scan via USB or network to a PC or server as well as directly to a USB memory device The following filing options are available for Scan USB Using this option you can scan an image to a USB Memory Device inserted into the USB
44. ee ce er a ne eee E ee ee eee 142 Paper and Media EOGCING PODER 6c 524 a5026 54454094505 454555454055 4554 Fo moed eon enonoesnecaderieedoaurdoueent 144 Setting Paper Size and Type 2 rss eus cos costs sers edge 148 Media Specifications 4444444444244228i 150 Machine Status and Setups Machine Status Menu 4 4444 44e eee eee esse 154 Machine Information 44 444 44e essuie 155 TOR 5sbace E R 156 IRAN NA ATEN TE A cle ee eee 157 Feature DS wraorata 4444944400 a eee mesa cee 159 PUIG SSD EEE EE PEE A 165 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide FPO O UDe r asses meu enous ce 166 SYSTEM SCCUD eee EEES EE EEE E A eeteecescueee sens 170 Network SSSR dd D Rd da de ne 178 D E E EE T 180 11 General Care and Troubleshooting General Care 0 ccc cc ccc ccc cence eee eee eee eee eee eee 182 IFTOUDISS OO NO ee ea do nena 188 Further Assistance 4 44e eee ee eee eee 227 12 Specifications Machine Sp cifications 224 2 44s4s400 44400 dedtdwiwodeuedoswdsusdancdawaud s 224 Electrical Specifications ss dd do oo os 227 Feature Specifications 44444444440 0 228 13 Safety Notices On SOON 2 nee ne ae dw isk He ee Act ee HG SD ARS oies 232 Safety Labels Gnd SYMDOINS eau sde ce ions n meta erran sinon 233 Operational Safety Informat
45. for publicity purposes in connection with the campaign for the sale of such bonds e Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes e Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original e Postal Money Orders e Bills Checks or Draft of money drawn by or upon authorized officers of the United States e Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress 2 Adjusted Compensation Certificates for Veterans of the World Wars 3 Obligations or Securities of any Foreign Government Bank or Corporation 4 Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 5 5 Certificate of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 242 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Copy Regulations
46. from your original Grayscale Use if output is to be in shades of gray Black and White Use to select black and white output regardless of the color of your original Xerox WorkCentre 3315DN 3325DN 3325DNI 53 User Guide Scan Options Feature File Format Lighten Darken Contrast 54 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Description File Format determines the type of file created and can be temporarily changed for the current job Select the file format you wish to use for your scanned image Adjusts the lightness or darkness of the output Increases or decreases the contrast between light and dark areas of the image Options PDF Portable Document Format Allows recipients with the right software to view print or edit the electronic file no matter what their computer platform Single TIFF Tagged Image File Format Produces a graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned Multi Page TIFF Produces a single TIFF file containing several pages of scanned images More specialized software is required to open this type of file format JPEG Joint Photographic Experts Group Produces a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned B
47. highlight the option required and press OK 4 Press the up down arrows to highlight the setting required and press OK to save the selection 5 Continue customizing the Print Defaults as required then press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI 165 User Guide Fax Setup Fax Setup Your machine provides you with various user selectable options for setting up the fax system You can change the default settings for your preferences and needs Enable Disable Use this option to enable or disable the Fax service 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Fax Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Enable Disable and press OK 4 Press the up down arrows to highlight Enabled or Disabled Press OK 5 Press Stop to return to Ready mode Sending 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Fax Setup and press OK 3 If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 4 Press the up down arrows to highlight Sending and press OK The following Sending options and settings are available Note indicates the factory default setting Option Description Settings Redial Times You can
48. in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Xerox WorkCentre 3315DN 3325DN 3325DNI 243 User Guide Copy Regulations 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such re
49. in spotty printing To avoid smudging caused by fingerprints handle transparencies and coated paper carefully To avoid fading do not expose the printed transparencies to prolonged sunlight Store unused media at temperatures between 59 F and 86 F 15 C to 30 C The relative humidity should be between 10 and 70 When loading paper do not fill above the Maximum Fill line indicated by the symbol VW Verify that your labels adhesive material can tolerate fusing temperature of 200 C 392 F for 0 1 second Ensure that there is no exposed adhesive material between labels A CAUTION Exposed areas can cause labels to peel off during printing which can cause paper 150 jams Exposed adhesive can also cause damage to machine components Do not feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass only through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Media Specifications Media Types The table below shows the media types supported for Copy Print or Fax for each tray for the following paper sizes e A4 e Letter e Legal e Oficio e Folio Key O Supported Thick Thicker Thin Cotton Colored Preprinted Recycled Transparency A4 Letter only Labels Card Stock Bond Archival 8 27 x 11 69 inches 210 x 297 m
50. it as a secure job enter a job name and 4 digit passcode in the pop up screen This feature requires you to enter a passcode at the printer to release the job e Save and Print This mode is used when printing and storing a job at the same time Enter a job name and 4 digit password in the pop up screen to save the job e Spool This mode can be used when handling large amounts of data If you select this setting the printer spools the document onto the HDD and then prints it from the HDD queue decreasing the computer s work load e Print Schedule Select this option to print the document at a specified time Enter the date and time to print the job in the pop up screen Printing a Secure or Saved Job At the machine 1 Press the Job Status button on the control panel 2 Use the up down arrows to select Saved Jobs and press OK 3 Use the up down arrows to highlight the job you want to print and select OK Select Release and select OK If the job is passcode protected enter the passcode you set in the print driver and select Print 4 Enter the required number of copies and press OK to print your document Orientation Orientation allows you to select the direction in which information is printed on a page e Portrait Prints across the width of the page letter style e Landscape Prints across the length of the page spreadsheet style e Rotate 180 Degrees This allows you to rotate the page 180 degrees Quality Use this
51. list press Menu to select additional features or press Start to scan your originals e To add additional recipients highlight Add Another Address and enter the address required e To edit or delete recipients use the up down arrows to highlight the address requiring editing or deleting and press OK Use the left arrow key to delete characters and then edit the address To delete the address press the down arrow key to highlight Delete and select OK Select the Features Various features can be selected for your e mail job The most common features are selected from the control panel Once you have made a selection press Back to return to the Ready screen 1 The following features are available through the Menu button Note Some of the following options may be unavailable depending on your machine configuration Original Size Use to set the size of the image being scanned Original Type Used to improve the image quality by selecting the document type for the originals Resolution Sets the image resolution A higher resolution increases the file size Output Color Sets the color mode of the scanned image Lighten Darken Provides manual control to adjust the lightness or darkness of the scanned images Contrast Use to increase or decrease the contrast between black and white images 2 Press the up down arrows until the feature you want highlights and press OK Select the setting required and press OK For information
52. machine to your computer using the USB cable Note During installation the printer needs to be temporarily connected using the USB cable 3 Select Next Xerox WorkCentre 3325 Connect Device Temporarily connect the printer to your PC using the USB cable to proceed with installation The printer and computer must be temporarily connected with USB cable After the USB cable is plugged click Next gt button to continue 114 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Wireless Setting Program WorkCentre 3325DNI Once the machine is connected a to the computer with the USB cable the program searches for WLAN data Device Checking Note It may be necessary to select the program again before this screen appears Setup is trying to bring WLAN data From the printer Please wait When the search is complete the lt wireless Network Setting Information is displayed Wireless Network Setting Information If you want to config ure the Setup has Found the connected printer s setting information setti ngs select Next IF vou want to configure below settings click Next gt Settings Description Wireless Settings Link Status Connected Network NametSSID portthru Operation Mode Ad Hoc Link Quality None Current Channel 10 TCPIIP Settings Host Name ARSOOLSS9SB SSE IP Address 13 200 31 73 Subnet Mask Zoo 200 250 0 Gateway 13 200 31 1
53. new folder will appear in the folders list 9 Your new folder will be available to select in the Local Drive feature at the device Using Folders 1 At your Workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter 3 Click on the Jobs icon The available folders are displayed 4 Click on the folder required A list of the jobs in the folder is displayed The jobs can be filtered using the drop down menu above the list 134 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Jobs 5 Select the scanned document required Select Delete to delete the document or Edit to change the document properties To move or copy the document to another folder drag the document icon to the folder required and select Move or Copy Job Management Click the links in the left hand menu to see your jobs The options are Active Jobs Displays the list of jobs which are currently being processed on the device The Job Name Status and User are shown 1 To delete an active job select Active Jobs and then select the job requiring deletion 2 Select the Delete option 3 A confirmation message is displayed select Yes to delete the job Completed Jobs Displays a list of jobs which have been completed by the device The Job Name Status User Date of completion Paper Size and Page Count are shown for each job Stored Print Stored Print allows you to access and print your jobs which have b
54. on page 150 The transfer roller may be dirty Clean the inside of your machine See Internal Areas on page 186 The paper path may need cleaning See Internal Areas on page 186 Dropouts If faded areas generally rounded occur randomly on the page A single sheet of paper may be defective Try reprinting the job The moisture content of the paper is uneven or the paper has moist spots on its surface Try a different brand of paper See Media Guidelines on page 150 The paper is damaged The manufacturing processes can cause some areas to reject toner Try a new ream or brand of paper Change the printer option and try again Go to Printing Preferences click Paper tab and set type to Thick See Paper Options on page 105 If these steps do not correct the problem contact a service representative White Spots If white spots appear on the page The paper is too rough and dirt from the paper falls to the inner areas of the machine on to the transfer roller Clean the inside of your machine See Internal Areas on page 186 The paper path may need cleaning See Internal Areas on page 186 Xerox WorkCentre 3315DN 3325DN 3325DNI 213 User Guide Troubleshooting Condition Suggested Solutions Vertical lines If black vertical streaks appear on the page isolate the problem to copying printing or scanning and perform the following e If copying or scanning check the CVT glass and document glass and if necess
55. or other special media please adhere to these guidelines Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality Use only high quality copier grade paper Avoid paper with embossed lettering perforations or texture that is too smooth or too rough Store paper in its ream wrapper until ready to use Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl During storage moisture proof wrap any plastic container or bag should be used to prevent dust and moisture from contaminating your paper Always use paper and other media that conforms to the specifications Use only well constructed envelopes with sharp well creased folds e DO NOT use envelopes with clasps and snaps e DO NOT use envelopes with windows coated lining self adhesive seals or other synthetic materials e DO NOT use damaged or poorly made envelopes Only use the special media recommended for use in laser printers To prevent special media such as transparencies and label sheets from sticking together remove them from the exit tray as they are printed Place transparencies on a flat surface after removing them from the machine Do not leave the special media in the bypass tray for long periods of time Dust and dirt may accumulate on them resulting
56. originals create reduced size onto one sheet of paper booklet output and produce documents which can be pasted together to make a poster 4 Up This feature is used to copy four documents in a reduced size onto one sheet of paper ID Card Copy The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original Poster Copy Your original will be divided into 9 portions You can paste the printed pages together to make one poster sized document Clone Copy The machine prints multiple original images onto a single page The number of images is automatically determined by the machine based on the original size and the paper size Book Copy Use when copying bound documents and books Booklet Creation This allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet Refer to Using the Layout Options on page 39 for instructions Use to automatically Off Select if Background Suppression is not required reduce or eliminate the Auto Select to automatically eliminate background dark background resulting from scanning colored paper or newspaper originals Enhance Levels 1 to 4 Suppresses the background color in increments level 4 representing the greatest amount of background elimination Xerox WorkCentre 3315DN 3325DN 3325DNI 37 U
57. password and press OK The mode is deactivated and the machine prints all faxes stored in memory Printing Secure Faxes Press Fax on the control panel Press Menu on the control panel Press the up down arrows to highlight Secure Receive and press OK Press the up down arrows to highlight Print and press OK aS iS If required enter the four digit password and press OK The machine prints all of the faxes stored in memory Xerox WorkCentre 3315DN 3325DN 3325DNI 85 User Guide Address Book Address Book You can use CentreWare Internet Services to set up an Address Book with the fax numbers you use frequently and then easily and quickly enter fax numbers by selecting them from the Address Book Refer to the System Administrator Guide for detailed instructions on setting up an Address Book You can also set up an Address Book at the machine The address book can store up to 500 entries on the WorkCentre 3325DN 3325DNI and up to 200 entries on the WorkCentre 3315DN You can include Speed Dial numbers and Group numbers and also print out a list of all the address book entries Before beginning to store fax numbers make sure that your machine is in Fax mode Speed Dial Numbers You can store up to 200 frequently used fax numbers as speed dial numbers Registering a Speed Dial Number Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to highlight New amp Edit and press OK
58. professional users C Wireless setup Configure wireless setting using USB cable ss o cu Xerox WorkCentre 3325 gt Setup Completed Setup has finished installing Xerox WorkCentre 3325 on your computer Xerox WorkCentre 3315DN 3325DN 3325DNI 97 User Guide Printing using Windows Custom Installation i 98 With the custom installation you can choose individual components to install Make sure that the printer is connected to your computer and powered on Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an Install Software installation window appears If hn ET ET ONE the installation window does not View Warranty appear select Start and then Run Type X Setup exe replacing install SetlP Utility Optional X with the letter which represents your drive and select OK Exit Program If you use Windows Vista select Start gt All programs gt Accessories gt Run and type X Setup exe Note If the AutoPlay window appears in Windows Vista select Run Setup exe in Install or run program field and select Continue in the User Account Control window Select Install Software Select Custom installation LB Xerox WorkCentre 3325 Select Next Select Installation Type xerox Select type that you want and click Next button C Typical installation for a local printer Install default components for a device that is directly conne
59. specify the number of redial attempts If you e 0 13 Times enter 0 the machine will not redial 7 Redial Term Your machine can automatically redial a remote fax e 1 15 Minutes machine if it was busy You can set an interval between on attempts Prefix Dial You can set a prefix of up to five digits This number Fax enter up to 5 dials before any automatic dial number is started numbers to set the prefix ECM Error Correction This mode helps with poor line quality and makes sure Mode any faxes you send are sent smoothly to any other ECM equipped fax machine Sending a fax using ECM may take more time Send Report Enables or disables printing of a confirmation report showing whether the fax was successful or not Off 166 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Fax Setup Option Description Settings Image TCR Enables or disables the printing of a transmission e On report with a reduced image of the first page of the fax e Off that was sent Dial Mode Sets the dialling mode to either tone or pulse e Tone Note May not be available in some regions Ties Toll Save Sends faxes at a preset toll saving time to save on call e Off costs e On 5 Press the up down arrows to highlight the option required and press OK 6 Press the up down arrows to highlight the setting required or enter the correct information using the keypad 7 Press OK to save the selection 8 Continue customizing the Sending options as re
60. such as benzene or thinner to clean Printing quality problems can occur and damage can be caused to the machine 186 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide General Care 5 Re install the print cartridge Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place Close the front door 6 Plug in the power cord and turn the machine on Moving the Machine e When moving the machine do not tilt or turn it upside down as the inside of the machine may become contaminated with toner which can cause damage to the machine or adversely affect print quality e When moving the machine make sure at least two people are holding the machine securely Xerox WorkCentre 3315DN 3325DN 3325DNI 187 User Guide Troubleshooting Troubleshooting If a problem occurs messages appear on the control panel display to indicate the error Perform the following problem solving procedure 1 When errors occur Check Status appears on the display Press OK 2 Check the display message to see what kind of error has occurred If several messages appear press the up down arrows to highlight the message you want solve 3 Use the following information to resolve the problem e Redistributing Toner on page 189 e Automatic Document Feeder Jams on page 190 e Paper Jams on page 192 e Error Messages on page 198 e Paper Feeding Problems on
61. tab provides version and sp Xerox WorkCentre 3325 Properties copyright information as well as links to drivers and downloads supplies ordering and the Xerox website Xerox WorkCentre 3325 Mono Laser Printer Service er and Douce or Spe Xerox WorkCentre 3325 Version 3 11 34 00 04 Copyright c 2011 Xerox Corporation Printer Status 112 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Xerox Easy Printer Manager EPM Xerox Easy Printer Manager EPM Xerox Easy Printer Manager is a Windows based application that combines Xerox machine settings into one location Xerox Easy Printer Manager conveniently combines device settings as well as printing scanning environments settings actions Scan to PC and Fax to PC All of these features provide a gateway to conveniently use Xerox devices For information about using the Easy Printer Manager refer to the Xerox WorkCentre 3315DN 3325DN 3325DNI Utilities Guide available on Xerox com Xerox WorkCentre 3315DN 3325DN 3325DNI 113 User Guide Wireless Setting Program WorkCentre 3325DNI Wireless Setting Program WorkCentre 3325DNI When installing the WorkCentre 3325DNI you can use the Wireless Setting program that was automatically installed with the printer driver to configure the wireless settings To open the program 1 Select Start gt Programs or All Programs gt Xerox Printers gt Xerox WorkCentre 3325 gt Wireless Setting Program 2 Connect the
62. the front and back Speed Simplex Up to 37 ppm on Letter Up to 33 ppm on Letter Up to 35 ppm on A4 Up to 31 ppm on A4 Speed Duplex Up to 18 ppm on Letter Up to 16 ppm on Letter Up to 17 ppm on A4 Up to 15 ppm on A4 First Copy Out Time Less than 10 seconds from document Less than 12 seconds from document glass glass From Power Save 14 0 seconds From Power Save 14 5 seconds Warm Up Time Cold Start Ready to copy in 35 seconds Cold Start Ready to copy in 35 secs From Power Save Ready to copy as fast From Power Save Ready to copy as fast as 13 seconds as 13 seconds 224 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Machine Specifications Media Specifications Paper Trays 1 and 2 Optional Feature Specification Capacity Paper Tray 1 250 sheets 20 lb 80 g m bond paper Capacity Paper Tray 2 Optional 520 sheets 20 Ib 80 g m bond paper Paper Weights 16 43 lb 60 to 163 g m Paper Sizes Length min 8 3 max 14 inches 210 356 mm Width min 4 13 max 8 5 inches 105 216 mm 8 5 x 11 inches 8 5 x 14 inches 8 5 x 13 inches ISO B5 176 x 250mm JIS B5 182 x 257mm Oficio A4 A5 A6 Executive 7 25 x 10 5 inches 184 2 x 266 7mm Custom Bypass Tray Feature Specification Capacity 50 sheets 20 lb 80 g m bond paper 5 sheets transparencies 5 envelopes Paper Weights 16 58 lb 60 to 220 g m Paper Range Length min 5 0 max 14 inches 127 356 mm Width min 3 0 max 8 5 inc
63. the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company The REN for this device is part of the device identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 Xerox WorkCentre 3315DN 3325DN 3325DNI 245 User Guide Fax Regulations If this Xerox device causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of the device If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox device for repair or warranty information please contact the appropriate service center details of which are dis
64. the up down arrows to highlight Group Dial and press OK Press the up down arrows to highlight All and press OK ee a a Press the up down arrows until the name and number you want highlights You can search upwards or downwards through the entire memory in alphabetical order Searching using the Name 1 Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to highlight Search amp Dial and press OK Press the up down arrows to highlight Group Dial and press OK ee et Press the up down arrows to highlight Search ID and press OK Enter the first few letters of the name you want 6 Press the up down arrows until the group dial s name and number you want highlights Deleting an Address Book Entry Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to highlight Delete and press OK Press the up down arrows to highlight Speed Dial or Group Dial and press OK oe ee NN Press the up down arrows until the searching method you want highlights and press OK 88 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Address Book e Select Search All to search for an entry by scanning through all entries in Address Book e Select Search ID to search for an entry by entering the first few letters of the name 6 Press the up down arrows until the name you want highlights and press OK Or enter the first letters Press the up down arrows until th
65. the up down arrows to highlight the option required e Off Use to deactivate the feature e Left Page Only Use to scan and copy the left page of a bound document e Right Page Only Use to scan and copy the right page of a bound document e Both Pages Use to scan and copy both pages of a bound document The left page of the book will be scanned first Select OK to save your selections and press Menu to return to the top level menu Place the book original face down on the document glass with the spine of the book lined up with the book marker at the center of the rear edge of the document glass Press Start Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 9 Using the Layout Options If another page requires scanning select Yes to add another page Place the book with the new page to be scanned on the document glass select the Copy option required and press OK When you have finished scanning all the pages required select No at the Another Page prompt Booklet Creation This allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet 1 ot OS or ee ee IN Insert the documents neatly into the automatic document feeder face up The first page should be on top with the headings towards the left of the machine Note The originals must be loaded in the automatic document feeder to enable the B
66. this feature set to Off the image will be divided and printed actual size on two or more pages Discard Size Discards a specific length from e 00 30 the end of the received fax 20 Junk Fax Setup Allows numbers that have been e On sent to the device to be selected Off as junk fax numbers DRPD Mode Enables a user to use a single e Waiting Ring telephone line to answer several different telephone numbers You can set the machine to recognize different ring patterns for each number 2 Sided Print Prints faxes on both sides of the e Off paper either in a portrait or e Flip on Long Edge landscape orientation e Flip on Short Edge Local Drive Saving Stores received faxes in the e Off 3325DN DNI only common box on the local drive e On Setting up DRPD Mode To set up the DRPD mode 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Fax Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Receiving and press OK 4 Press the up down arrows to highlight Receive Mode and press OK 168 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Fax Setup Press the up down arrows to highlight DRPD and press OK Waiting Ring appears on the display Call your fax number from another telephone It is not necessary to place the call from a fax machine
67. to create documents which can be read in a head to toe manner for example a calendar e 2 2 Sided Use this option for 2 sided originals when 2 sided copies are required e 2 1 Sided Use this option for 2 sided originals when 1 sided copies are required e 2 1 Sided Rotate Side 2 This option produces 1 sided copies from 2 sided originals and rotates 180 degrees every second side image The read orientation for this option varies depending on the input originals For example if head to head orientation originals are scanned the output will be head to toe If head to toe orientation originals are scanned the output produced will be head to head Select the 2 Sided option required using the up down arrows and press OK Note Not all the 2 sided options are available on the WorkCentre 3315DN 4 Additional Copy options are available through the Menu button For information about programming additional options refer to Copy Options on page 36 Enter the Quantity e The maximum copy quantity is 999 e Use the keypad on the control panel to enter the number of copies required The number entered is displayed in the upper right hand corner of the display Note To cancel an incorrect entry press the C button and enter the correct quantity Start the Job 1 Press the Start button Each document is scanned only once 2 If using the document glass to scan 2 sided originals the machine displays a messa
68. unit is preset to either Letter size or A4 depending on your country To change the size of the duplex unit follow the instructions below 1 Pull the duplex unit out of the machine 2 Adjust the guides to match the size of paper you will be using 20 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Loading Paper Insert the duplex unit back into the machine aligning the edges of the unit with the feed grooves on the inside of the machine Make sure the duplex unit is fully pushed in Xerox WorkCentre 3315DN 3325DN 3325DNI 21 User Guide Loading Documents Loading Documents Documents can be loaded either into the automatic document feeder or onto the document glass Automatic Document Feeder The automatic document feeder can hold a maximum of 50 originals of 20 Ib 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document Document Glass The document glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner 2 The default document size is 8 5 x 11 or A4 For other sized documents change the Original Size option Refer to Copy Options on page 36 for furthe
69. up receiving or properly printing data When the current job is completed try again e Invalid handle e Ensure that the machine is properly connected and the power is on then restart your computer e The USB cable may be improperly connected or the power may be off failed Fax Problems Condition Suggested Solutions The machine is not e Power off the machine and unplug the power cord Plug the power cord back in and working there is no then power the machine on display or the e Ensure that there is power being supplied to the electrical outlet buttons are not working No dial tone e Check that the phone line is properly connected e Check that the phone socket on the wall is working by plugging in another phone The numbers stored e Make sure that the numbers are stored in memory correctly Print an Address Book in memory do not list See Information Pages on page 157 dial correctly The original does e Make sure that the paper is not wrinkled and you are inserting it in correctly Check not feed into the that the original is the right size not too thick or thin machine e Make sure that the automatic document feeder is firmly closed e The automatic document feeder rubber pad may need to be replaced Contact a service representative Faxes are not e The receiving mode should be set to fax received e Make sure that there is paper in the tray automatically e Check to see if the display shows any e
70. up down arrows to highlight Off and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Using Secure Receive Using Secure Receive You may need to prevent your received faxes from being accessed by unauthorized people In secure receive mode all incoming faxes go into memory until they are accessed and released for printing A 4 digit password can be set to prevent faxes being printed by unauthorized users If Secure Receive mode is deactivated any faxes stored in memory are automatically printed Note Some options may be unavailable depending on your machine configuration Activating Secure Receive Press Fax on the control panel Press Menu on the control panel Press the up down arrows to highlight Secure Receive and press OK Press the up down arrows to highlight On and press OK ae SS i Enter the four digit password you want to use and press OK You can activate secure receive mode without setting a password but this will not protect your faxes Re enter the password to confirm it and press OK When a fax is received in secure receive mode your machine stores it in memory and shows Secure Receive to let you know that a fax has been received Deactivating Secure Receive Mode Press Fax on the control panel Press Menu on the control panel Press the up down arrows to highlight Secure Receive and press OK Press the up down arrows to highlight Off and press OK a SS If required enter the four digit
71. waiting To cancel the automatic redialing press Stop Note To change the time interval between redials and the number of redial attempts refer to Fax Setup on page 166 To print a confirmation or error report refer to Information Pages on page 25 76 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Fax Procedure Check the Job Status 1 Press the Job Status button on the control panel to display job status information 2 A list of Active Jobs or Saved Jobs is displayed 6 Select your job using the up down arrows and press OK So 3 The following Job Options are available a For active jobs e Release e Cancel For saved jobs e Print e Delete Stop the Fax Job Follow the steps below to cancel an active fax job a Press the Stop button on the control panel Follow the steps below to cancel a queued fax job 1 2 3 4 Press the Job Status button on the control panel to display the active jobs Use the up down arrows and select the job required press OK Select Delete and OK Select Yes to delete the job or No to return to previous screen Fax Confirmation When the last page of your original has been sent successfully the machine beeps and returns to Ready mode If something goes wrong while sending your fax an error message appears on the display For a list of error messages and their meanings refer to Fax Problems on page 219 If you receive an error message press Stop to clear the m
72. 183 The machine may require repair Contact a service representative Loose toner Clean the inside of the machine See Internal Areas on page 186 Check the paper type and quality See Media Guidelines on page 150 Remove the print cartridge and then install a new one See Replacing the Print Cartridge on page 183 The machine may require repair Contact a service representative Character Voids Character voids are white areas within parts of characters that should be solid black If you are using transparencies try another type of transparency Because of the composition of transparencies some character voids are normal You may be printing on the wrong surface of the paper Remove the paper and turn it around The paper may not meet paper specifications See Media Specifications on page 225 Horizontal stripes If horizontally aligned black lines stripes streaks or smears appear The print cartridge may be installed improperly Remove the cartridge and reinsert it The print cartridge may be defective Remove the print cartridge and install a new one See Replacing the Print Cartridge on page 183 If the problem persists the machine may require repair Contact a service representative 216 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting Condition Suggested Solutions If the printed paper is curled or paper does not feed into the machine e Turn the stack of paper over in the tray
73. 3 User Guide Operational Safety Information Operational Safety Information Your Xerox machine and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox machine follow these safety guidelines at all times Electrical Supply This section provides important electrical supply safety information that you should read before installing or using the device Read the information in the following sections e Power Outlet Electrical Safety on page 234 e Power Cord Electrical Safety on page 234 e Laser Safety Information on page 235 e Device Safety on page 235 e Emergency Power Off on page 236 e Disconnect Device on page 236 Power Outlet Electrical Safety This device must be operated from the type of electrical supply indicated on the data plate label located on the rear cover of the device If you are not sure that your electrical supply meets the requirements please consult your local power company or a licensed electrician for advice The electrical supply outlet should be installed near the device and should be easily accessible A WARNING This device must be connected to a protective earth circuit This device is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If y
74. A4 setting for Fax jobs A5 B5 Letter Executive Folio Oficio Legal 4 Press the up down arrows to highlight the option required and press OK 5 Press the up down arrows to highlight the setting required and press OK to save the selection 6 Continue customizing the Fax Defaults as required then press Stop to return to Ready mode 164 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Print Setup Print Setup 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Print Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions The following Print Setup options and settings are available Note indicates the factory default setting Option Description Setting Orientation Selects the direction in which information is printed on e Portrait the page Portrait is printed on the long edge vertically e Landscape and Landscape horizontally Quantity Sets the default quantity e Default setting 1 999 1 Resolution Sets the dots per inch The higher the resolution the e 600 dpi Normal sharper the printed image e 1200 dpi Best Darkness Lightens or darkens the print on the page e Normal e Dark Darken Text Prints text darker than on a normal document e Off e Lighter e Normal e Darker Sets the emulation type and option e Emulation Type e Setup 3 Press the up down arrows to
75. Adobe Photoshop Follow the steps below to scan with TWAIN compliant software 1 2 3 56 Make sure that the machine is connected to your computer and powered on Install the TWAIN driver Follow the install instructions provided with your driver Load originals face up into the automatic document feeder or place a single original face down on the document glass Open an application such as Adobe Photoshop Open the TWAIN window and set the scan options Scan and save your scanned image Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Scan Using WIA Driver Scan Using WIA Driver Your machine also supports the Windows Image Acquisition WIA driver for scanning images WIA is one of the standard components provided by Microsoft Windows and works with digital cameras and scanners Note The WIA driver works only on Windows XP Vista 7 0 with a USB port 1 Make sure that the machine is connected to your computer and powered on Install the WIA driver Follow the install instructions provided with your driver 3 Load originals face up into the automatic document feeder or place a single original face down on the document glass 4 Scan the originals using the following instructions Windows XP From the Start menu select Control Panel gt Scanners and Cameras Double click your scanner driver icon The Scanner and Camera Wizard appears Select Next Set the options in the Choose scanning preferences window Select Next
76. I 183 User Guide General Care A CAUTION Do not touch the green underside of the print Slowly shake the cartridge five or six times to distribute the toner evenly inside the cartridge Note If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric cartridge Use the handle on the cartridge to avoid touching this area 8 Hold the print cartridge by the handle and slowly insert the cartridge into the opening in the machine 9 Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place 10 Close the front door Make sure that the door is securely closed Checking the Supplies Life 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Toner Level and press OK The level of toner remaining is indicated on the status bar 3 Press Stop to return to Ready mode Cleaning the Machine A WARNING When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners Do NOT pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children WARNING Do not use pressurized air spray cleaning aids on or in this equipment Some 184 pressurized air spray containers contain explosive mixtures and are no
77. If necessary switch to Printers configuration 2 Select your machine on the available printers list and select Properties 120 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Linux The Printer Properties window opens The following five tabs display at the top of the window General This option allows you to change the printer location and name The name entered in this tab displays on the printer list in Printers configuration Connection This option allows you to view or select another port If you change the machine port from USB to parallel or vice versa while in use you must re configure the machine port in this tab Driver This option allows you to view or select another machine driver By selecting Options you can set the default device options Jobs This option shows the list of Print jobs Select Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list Classes This option shows the class that your machine is in Select Add to Class to add your machine to a specific class or select Remove from Class to remove the machine from the selected class Select OK to apply the changes and close the Printer Properties window Xerox WorkCentre 3315DN 3325DN 3325DNI 121 User Guide Printing using Unix Printing using Unix Printing Files After installing the printer choose any of the image text PS to print 1 Execute printui lt file_n
78. MP A simple bitmapped graphics format Scan to USB option only Lighten 1 to 5 Lightens the image in increments to the lightest setting of Lighten 5 works well with dark print Normal Works well with standard typed or printed originals Darken 1 to 5 Darkens the original in increments to the darkest setting of Darken 5 works well with light print Less 1 to 5 Decreases the contrast in increments to the lowest contrast setting of Less 5 Normal No contrast adjustment is made More 1 to 5 Increases the contrast in increments up to the highest contrast setting of More 5 Scan Assistant Scan Assistant The Scan Assistant is a Xerox utility that is automatically installed with the your Xerox Printer Driver It provides an interface to select a scanner and to adjust Scan settings and start the scanning process directly from your computer Using the preview window allows you to view the scan and make adjustments as necessary using the easy access buttons on the left of the preview window Preferred settings can be preserved as favorites and added to a pre defined list For information about using the Scan Assistant refer to the Xerox WorkCentre 3315DN 3325DN 3325DNI Utilities Guide available on Xerox com Xerox WorkCentre 3315DN 3325DN 3325DNI 55 User Guide Scan Using TWAIN Scan Using TWAIN If you want to scan documents using other software you will need to use TWAIN compliant software such as
79. Press the up down arrows to highlight Speed Dial and press OK i w S a Enter a speed dial number between 1 and 200 and press OK If an entry is already stored in the number you choose a message is displayed To start over with another speed dial number press Back 6 Enter the name you want and press OK For details on how to enter alphanumeric characters refer to Using the Keypad on page 13 7 Enter the fax number you want and press OK 8 Press Stop to return to Ready mode Editing Speed Dial Numbers Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to highlight New amp Edit and press OK Press the up down arrows to highlight Speed Dial and press OK Enter the speed dial number you want to edit and press OK Edit the details required e Change the name and press OK ee oe a e Change the fax number and press OK 7 Press Stop to return to Ready mode 86 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Address Book Using Speed Dial Numbers When you are prompted to enter a destination number while sending a fax enter the speed dial number representing the stored number you want e Fora one digit 0 9 speed dial number press and hold the corresponding digit button on the number keypad e Foratwo or three digit speed dial number press the first digit button s and then hold down the last digit button You can also search through memory for an entry by press
80. SB cable to proceed with installation Xerox WorkCentre 3325 Setup Completed Setup has finished installing Xerox WorkCentre 3325 on your computer Documents can be printed from your computer using the printer drivers supplied The printer driver must be loaded on each PC which uses the machine for printing Notes e Some options may be unavailable depending on your machine configuration 102 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 1 Select Print in your application 2 From the Printer Name drop down menu select your machine 3 Select Properties or Preferences to make your print selections on the individual tabs For more information refer to the following e Basic Tab on page 103 e Paper Tab on page 105 e Graphics Tab on page 107 e Advanced Tab on page 108 e Earth Smart Tab on page 111 e Xerox Tab on page 112 4 Select OK to confirm your selections 5 Select OK to print your document Basic Tab The Basic Tab provides selections for the print mode to use and options to adjust how the document appears on the printed page These options include orientation settings quality settings layout options and double sided printing settings Note Some options may be unavailable depending on your printer model and configuration Print Mode The Print Mode drop down menu enables selection of various job types Note Not all job types are available depending on your model a
81. Send Options The display asks you to enter another fax number To enter more fax numbers press OK when Yes highlights and repeat the steps You can add up to 10 destinations Note Once you have entered a group dial number you cannot enter any more group dial numbers When you have finished entering fax numbers press the left right arrows to select No at the Another No prompt and press OK Enter the Job Name you want and press OK If you do not want to assign a name skip this step For details on how to enter alphanumeric characters refer to Using the Keypad on page 13 Enter the time using the number keypad and press OK If you set a time earlier than the current time the fax will be sent at that time on the following day Load originals and press Start to start storing the scanned original data into memory If using the document glass to scan more than one original select Yes to add another page Load another original and press OK When you have finished select No at the Another Page prompt The machine returns to Ready mode The display reminds you that you are in Ready mode and that a delayed fax is set Adding Documents to a Delayed Fax You can add additional documents to the Delayed Fax job which is saved in memory Set ee iS Load the originals to be added and select the fax settings required Press Fax on the control panel Press Menu on the control panel Press the up down arrows to highlight Add Page and pr
82. Slide the paper length guide until it lightly touches the end of the paper stack 18 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Loading Paper Position the side guide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack Insert the paper tray into the machine After loading paper in the paper tray set the paper size and type using the control panel Press OK to confirm the settings or Stop to change the settings These settings will apply to Copy and Fax modes When printing from your computer ensure you press the Select Paper button to specify the correct paper size color and type Not confirming the paper details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The settings made from the printer driver on your computer override the settings on the control panel For more information on loading paper refer to Paper and Media on page 143 Bypass Tray The bypass tray is located on the front of your machine It can be closed when not in use making the product more compact Use the bypass tray to print transparencies labels envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the main paper tray The bypass tray can hold a maximum of 50 sheets of 20 lb 80 g m bond paper 5 trans
83. Solutions The scanner does not Make sure that you place the original to be scanned face down on the document work glass or face up in the automatic document feeder There may not be enough available memory to hold the document you want to scan Check that the machine cable is connected properly Make sure that the machine cable is not defective Switch the cable with a known good cable If necessary replace the cable Check that the scanner is configured correctly Check scan setting in the Xerox Scan Assistant or the application you want to use to make certain that the scanner job is being sent to the correct port for example USBO01 The unit scans very Check if the machine is printing received data If so scan the document after the Slowly received data has been printed Graphics are scanned more slowly than text The following message appears on your computer screen e Machine can t be There may be a copy or print job in progress Try your job again when that job is set to the H W finished mode you want e Port is being used The selected port is currently being used Restart your computer and try again by another program e Port is Disabled e The machine cable may be improperly connected or the power may be off 218 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting Condition Suggested Solutions e Scanner is busy e Thescanner driver is not installed or the operating environment is not set
84. The E mail options including File Format Original Type Output Color and Resolution can be set to those most frequently used When you e mail a document the default settings are used unless they have been changed for the current job 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Feature Defaults and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for 4 instructions Press the up down arrows to highlight E mail Defaults and press OK The following E mail Default options and settings are available Note indicates the factory default setting Option Original Size Original Type Output Color Lighten Darken Press the up down arrows to highlight the option required and press OK Description Use this option to select the default Original Size setting for E mail jobs Use this option to select the default Original Type for E mail jobs Use this option to select the default Resolution for E mail jobs Use this option to select the default output color setting for E mail jobs Use this option to select the default file format for E mail jobs Note JPEG only available for Color option Use this option to select the default Lighten Darken option for E mail jobs Lighten Darken adjusts the lightness or darkness of the output Adjusts the contrast between dark and light areas of the origin
85. Version 1 1 no December 2013 Xe OX gt Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 2013 Xerox Corporation All rights reserved Xerox and Xerox and Design are trademarks of Xerox Corporation in the United States and or other countries Document Version 1 1 December 2013 Table of Contents 1 Getting Started Machine Overview Powering on the Machine Control Panel Overview SOWA cece deactecesacecacececousacs Loading Paper Loading Documents Media Output Locations Machine Status General Care and Consumables Further Assistance 2 Copy Copy Procedure Copy Options Using the Layout Options Media Output Locations 3 Scan Scanning Overview Scan Procedure Scan ODUONS 21 252 0e EA Scan ASSISEQME 2 5 5 Scan Using TWAIN Scan Using WIA Driver Macintosh Scanning Linux Scanning 4 E mail E mail Procedure E mail Options Address Book Smart Key Addresses 5 Fax Fax Procedure FOX OPTIONS 2 2 1
86. When your machine begins to ring do not answer the call The machine requires several rings to learn the pattern When the machine completes learning the display shows Completed DRPD Setup If the DRPD setup fails Error DRPD Ring appears Press OK when DRPD appears Notes e DRPD must be set up again if you re assign your fax number or connect the machine to another telephone line e After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket Auto Report You can set the machine to print a report with detailed information about the previous 50 communication operations including time and dates 1 2 Press Machine Status on the control panel Press the up down arrows to highlight Fax Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions Press the up down arrows to highlight Auto Report and press OK Press the up down arrows to highlight On to automatically print a report or Off to switch off the feature Press OK Press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI 169 User Guide System Setup System Setup System Setup options enable you to customize settings which
87. WorkCentre 3315DN 3325DN 3325DNI User Guide Scan Procedure Scan Procedure Using Scan an electronic file can be created from a hard copy original The electronic file can be scanned in color or black and white depending on the Color option selected The file can then be sent to a specified destination This section describes the basic procedure for scanning e Loading Documents on page 47 e Select the Scan Destination on page 48 e Select the Features on page 50 e Start the Job on page 51 e Check the Job Status on page 51 e Stop the Job on page 52 If an authentication feature is enabled you may need an account before using the machine To get an account or for more information contact the System Administrator Note Some options may be unavailable depending on your machine configuration and the Scan features and destination selected Loading Documents Documents can be loaded either into the automatic document feeder or onto the document glass Automatic Document Feeder The automatic document feeder can hold a maximum of 50 originals of 20 lb 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document Xerox WorkCentre 3315DN 3325DN 3325DNI 47 User Guide Scan Procedure Document Glass The document glass can be used for oversized torn or dama
88. Xerox WorkCentre 331 5DN 3325DN 3325DNI 133 User Guide Jobs Jobs The Jobs tab enables you to setup and manage Local Drive Folders and provides access to the Job Management folders Internet Services Xerox Work Centre 332 Note The Jobs tab is not present on the WorkCentre 3315DN unless the optional memory is installed and the RAM Disk enabled When the Jobs tab is enabled the only options available are Active Jobs Stored Print and Secure Print Folders The Local Drive feature allows you to scan documents to the device hard drive and store them in folders Folders are created and managed using Internet Services Once a folder has been created it is available for storing documents when the Local Drive option is selected at the device Creating a Folder 1 At your Workstation open the web browser and enter the IP Address of the machine in the Address Bar 2 Press Enter Click on the Jobs icon The available folders are displayed By default the Default Public folder is available to store scanned images To create a new folder click on the Add Folder button Enter the name of your folder in the Folder Name area Enter the owner of your folder in the Owner area ee To create a private folder click the Private Folder checkbox A private folder requires you to enter a password to access the folder Enter a password for your private folder in the Password and Confirm Password areas oa Click Apply The
89. a Group Address in the Address Book 139 File Download 137 Home Page 132 Jobs 134 Print 137 Properties 141 Status 133 Interrupt button 13 Interrupt Printing button 12 J Job Interrupt 35 Job Status Copy 35 E mail 67 Fax 77 Scan 51 Job Status button 12 Job Timeout 171 Job Type Settings Linux 60 Jobs CentreWare Internet Services 134 K Keypad 12 13 Keypad Characters 14 Keypad Dial 76 L Language 170 Layout 37 Layout Options 104 Lighten Darken 36 54 69 78 Linux 60 Image Manager 61 Printer Properties 120 Linux Printing 120 Linux Problems 210 Linux Scanning 60 Loading Documents 22 32 47 64 74 Loading Paper 18 143 144 Bypass Tray 145 Envelopes 146 Media Specifications 150 Media Types 151 Paper Size and Type 148 Paper Trays 1 and 2 144 Loading the Paper Trays 144 Local Printer 94 Local Scanning 45 47 Locating the Serial Number 221 M Machine Cleaning 29 184 Machine components 10 Machine Configurations 224 Accessibility 224 First Copy Out Time 224 Hardware 224 Machine Size 224 Machine Weight 224 Speed 224 Warm Up Time 224 Machine Fax No 170 Machine ID 170 Machine Information 25 Machine Overview 8 Machine Parts 8 Machine Power 11 Machine Report 221 Machine Serial Number 182 221 Machine Settings 170 Machine Specifications 223 224 Machine Status 25 Serial Number 182 Machine Status and Setups 153 Machine Status butt
90. about each of the options refer to E mail Options on page 68 Start the Job 1 Press the Start button The images are scanned and sent to the e mail address or addresses entered 66 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide E mail Procedure Check the Job Status 1 Press the Job Status button on the control panel to display job status information A list of Active Jobs or Saved Jobs is displayed Select your job using the up down arrows and press OK No gm T 7 S MA ae O K 1 v The following Job Options are available ER For active jobs e Release e Cancel For saved jobs e Print e Delete Stop the E mail Job Follow the steps below to cancel an active e mail job T Press the Stop button on the control panel Follow the steps below to cancel a queued e mail job 1 2 3 4 Press the Job Status button on the control panel to display the active jobs Use the up down arrows to select the job required press OK Select Delete and OK Select Yes to delete the job or No to return to previous screen Xerox WorkCentre 3315DN 3325DN 3325DNI 67 User Guide E mail Options E mail Options Your machine provides the following options to customize your E mail jobs Use the Menu button to access the options For information about changing the default E mail settings refer to E mail Defaults on page 163 Note Some options may be unavailable depending on your machine configur
91. address Server Use this option to forward faxes to a specified server location Refer to Using Fax Forward on page 83 for instructions On Use this option to activate Secure Receive Off Use this option to deactivate Secure Receive Print Use this option to print the faxes received into memory If a 4 digit password was set when activating Secure Receive this password will be required to print the faxes Refer to Using Secure Receive on page 85 for instructions Refer to Adding Documents to a Delayed Fax on page 81 for instructions Refer to Canceling a Delayed Fax on page 81 for instructions Xerox WorkCentre 3315DN 3325DN 3325DNI 79 User Guide Using Fax Send Options Using Fax Send Options Note Some options may be unavailable depending on your machine configuration Multi Send You can use the Multi Send feature to send a fax to multiple locations The fax is automatically stored in memory and then transmitted from memory to the fax destinations entered After transmission the job is automatically erased from memory You cannot send a color fax using this feature 1 Press Fax on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to highlight Multi Send and press OK 4 Enter the number of the first receiving fax machine and press OK You can select speed dial numbers or a group dial number using the Address book button For details see Address Book on page 86 Note O
92. ailable depending on your machine configuration Copy Defaults The default selections for the Copy options including Original size Quantity Collation Reduce Enlarge Lighten Darken Contrast and Original Type can be set to those most frequently used When you copy a document the default settings are used unless they have been changed for the current job Once the current job is complete the settings return to the default settings A password may be required to access and change the default settings Scan Defaults The default selections for the Scan options including Original Size Original Type Resolution Output Color File Format Lighten Darken and Contrast can be set to those most frequently used for the Scan to USB Scan to FTP and Scan to SMB options When you scan a document the default settings are used unless they have been changed for the current job A password may be required to access and change the default settings E mail Defaults The default selections for the E mail options including Original Size Original Type Resolution Output Color File Format Lighten Darken and Contrast can be set to those most frequently used When you e mail a document the default settings are used unless they have been changed for the current job Once the current job is complete the settings return to the default settings A password may be required to access and change the default settings Fax Setup Your machine provides you with vario
93. ake sure that the resolution setting in your printer driver matches the one in Acrobat Reader Troubleshooting Common Windows Problems Condition Suggested Solutions File in Use message appears during installation e Exit all software applications Remove all software from the printer s startup group then restart Windows Re install the printer driver General Protection Fault Exception OE Spool e Close all other applications reboot Windows and 32 or Illegal Operation messages appear try printing again Fail To Print A printer timeout error occurred e These messages may appear during printing Just messages appear keep waiting until the machine finishes printing If the message appears in standby mode or after printing has been completed check the connection and or whether an error has occurred Note Refer to the Microsoft Windows User Guide supplied with your computer for further information on Windows error messages Xerox WorkCentre 3315DN 3325DN 3325DNI 209 User Guide Troubleshooting Common Linux Problems Condition The machine does not print The machine does not print whole pages and output is printed on half the page Cannot scan via Gimp Front end Suggested Solutions Check if the printer driver is installed on your system Open the Unified Driver Configurator and switch to the Printers tab in the Printers configuration window to look at the lis
94. al Settings A4 A5 B5 Letter Legal Executive Folio Oficio Text Text Photo Photo Color Grayscale Black and White Single TIFF Multi TIFF PDF JPEG Lighten 1 to 5 Normal Darken 1 to 5 More 1 to 5 Normal Less 1 to 5 5 Press the up down arrows to highlight the setting required and press OK to save the selection 6 Continue customizing the E mail Defaults as required then press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI 163 User Guide Feature Defaults Fax Defaults 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Feature Defaults and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Fax Defaults and press OK The following Fax Defaults options and settings are available Note indicates the factory default setting Description Settings Lighten Darken Use this option to select the default Lighten Darken Lighten 1 to 5 setting for Fax jobs Normal Darken 1 to 5 Contrast Adjusts the contrast between dark and light areas of More 1 to 5 the original Normal Less 1 to 5 Resolution Use this option to select the default Resolution setting Standard for Fax jobs Fine Super Fine Photo Fax Color Fax Original Size Use this option to select the default Original Size
95. alth and Safety in relation to this Xerox device and supplies please contact the following customer help lines USA 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 Device safety information is also available on the Xerox website www xerox com about xerox environment 252 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Index Numerics 2 Sided Copying 33 Printing 118 2 sided Printing 105 2 Up 4 Up 37 39 A Accessing the Setup Options 154 Add Page 79 Add Pages to a Delayed Fax 81 Address Book 13 70 76 86 138 Create a Group Address using Internet Services 139 Create New entries 138 Delete a Group 140 Delete a Group Dial entry 140 Delete an entry 88 Delete an Individual Address 138 Group Dial Numbers 87 Printing 70 89 Searching 70 Speed Dial Numbers 86 Administrator Password 154 Advanced Tab 108 Alphanumeric Keys 13 Alphanumeric keys 13 Altitude Adjustment 171 Answering Machine 91 Auto Center 38 Auto Report 169 Auto Tray Switch 172 Automatic Document Feeder 32 47 64 74 Jams 190 Specifications 226 B Back button 13 Background Suppression 37 Basic Regulations 238 Basic Tab 103 Billing Counters 26 155 Book Center 38 Book Copy 37 40 Booklet Creation 37 41 Border Erase 38 Broadcast Send 79 Buttons 12 Bypass Tray 8 145 195 Extension 8 Width Guides 8 C Calling for Service 30 221 Canada Regulations 238 Cancel button 13 C
96. ame_to_print gt command For example if you are printing document1 use printui document1 command This will open the UNIX Printer Driver Print Job Manager in which the user can select various print options Select a printer that has already been added Select the printing options from the window such as Page Selection Select how many copies are needed in Number of Copies A ee Press OK to start the print job Configuring Printer Properties The UNIX printer driver Print Job Manager allows you to configure various print options using the printer Properties option The following hot keys may also be used H for Help O for OK A for Apply and C for Cancel General Tab e Paper Size Set the paper size as A4 Letter or other paper sizes according to your requirements e Paper Type Choose the type of the paper Options available in the list box are Printer Default Plain and Thick e Paper Source Select from which tray the paper is used By default it is Auto Selection e Orientation Select the direction in which information is printed on a page e Duplex Print on both sides of paper to save paper e Multiple pages Print several pages on one side of the paper e Page Border Choose any of the border styles e g Single line hairline Double line hairline Image Tab In this tab you can change the brightness resolution or image position of your document Text Tab Use this tab to set the character margi
97. ancel Job 79 Canceling a Delayed Fax 81 Care 181 Caring for your Machine 182 CentreWare Internet Services 131 File Download 137 Home Page 132 Jobs 134 Print 137 Properties 141 Status 133 Support 142 Changing Printer Settings 117 Characters 14 Checking the Supplies Life 184 Cleaning Control Panel 185 CVT Glass 185 Document Feeder 185 Document Glass 185 Internal Areas 186 Output Tray 185 Cleaning Tasks 29 Cleaning the Machine 184 Clear All button 12 13 Clear Settings 176 Clock Mode 170 Clone Copy 37 42 Common Problems Linux 210 Macintosh 212 PostScript 208 Windows 209 Configuration Xerox WorkCentre 3315DN 3325DN 3325DNI 253 User Guide Report 25 Configuration Page 171 Confirming a Fax 77 Constant Velocity Transport Glass 185 Consumables Safety Information 237 Contrast 37 54 69 Fax 78 Control Board Cover 8 Control Panel 8 12 185 Copy 31 2 Up 4 Up 39 Background Suppression 37 Book Copy 40 Booklet Creation 41 Border Erase 38 Clone Copy 42 Contrast 37 Edge Erase 38 ID Card 39 Layout 37 Lighten Darken 36 Margin Shift 38 Original Size 36 Original Type 37 Poster Copy 41 Reduce Enlarge 36 Small Original 38 Copy Defaults 27 159 Copy features 33 Copy Job Status 35 Copy Options 36 Copy Procedure 32 Copy Regulations 242 Copying Problems 217 Counter 26 155 Create a Group 139 Customer Replaceable Consumable 29 182 Print Cartridge 183 St
98. arken Contrast Original Type Layout Background Suppression Margin Shift Edge Erase Menu USB Options Print From USB Scan To USB Manage Files Available Space Scan To USB Local PC Network PC SMB FTP WSD Scan Features USB Feature FTP Feature SMB Feature Original Size Original Type Resolution Output Color Lighten Darken Contrast Lighten Darken Contrast Resolution Original Size Multi Send Delay Send Priority Send Forward Secure Receive Machine Information Toner Level Information Pages Feature Defaults Print Setup Fax Setup System Setup Network Settings Local Drive Menu Active Jobs Saved Jobs Note Some menu options may be unavailable depending on your machine configuration and whether the machine is in the Ready state Also for some services such as E mail and Fax additional selections or setups may be required before the Menu options can be accessed Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Software Software After you have set up your machine and connected it to your computer you must install the printer and scanner software The software required for Windows or Macintosh is supplied on the CD delivered with your machine additional software can be downloaded from www xerox com The following software is available OS Contents Printer Windows Printer Driver Use the printer driver to take full advantage of your Software printer s fea
99. ary clean using a lint free cloth See Document Glass and Constant Velocity Transport CVT Glass on page 185 If copying or printing the surface drum part of the print cartridge inside the machine has probably been scratched Remove the print cartridge and install a new one See Replacing the Print Cartridge on page 183 If white vertical streaks appear on the page Background If the amount of background shading becomes unacceptable Change to a lighter weight paper See Media Specifications on page 225 for specifications Aa B bCc Check the environmental conditions very dry conditions or a high level of humidity AaBbCc higher than 80 RH can increase the amount of background shading AaBbCc Remove the old print cartridge and install a new one See Replacing the Print AaBbCc Cartridge on page 183 Use the Background Suppression feature in the Menu options Toner smear If toner smears on the page Clean the inside of the machine See Internal Areas on page 186 AaBbCc Check the paper type and quality See Media Guidelines on page 150 AaBhCc Remove the print cartridge and then install a new one See Replacing the Print AaBhCc Cartridge on page 183 AaBbCc AaBbCc Vertical repetitive If marks repeatedly appear on the printed side of the page at even intervals defects e The print cartridge may be damaged run a few prints through the machine and if you still have the problem remove the print cartridge and in
100. ation Feature Original Size Original Type Resolution Output Color 68 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Description Allows you to specify the size of the image to be scanned The Original Type setting is used to improve the image quality by selecting the document type for the originals Resolution affects the appearance of the scanned image A higher resolution produces a better quality image A lower resolution reduces communication time when sending the file over the network Select Output Color to produce black and white grayscale or color output Options A4 A5 B5 Letter Legal Executive Folio Oficio Text Use for originals containing mostly text Text and Photo Use for originals with mixed text and photographs Photo Use when the originals are photographs 300 dpi Recommended for high quality text documents that are to pass through OCR applications Also recommended for high quality line art or medium quality photos and graphics This is the default resolution and the best choice in most cases 200 dpi Recommended for average quality text documents and line art Does not produce the best image quality for photos and graphics 100 dpi Recommended for lower quality text documents or if a smaller file size is required Color Use to select color output from your original Grayscale Use if output is to be in shades of gray Black and White Use to select
101. ations 223 Telephone Line Socket 9 Tips for Avoiding Paper Curls 192 Tips for Avoiding Paper Jams 193 Toner Level 25 184 Toner Replacement 29 182 Toner Save 107 172 Toner Save Mode 118 Total Impressions 26 155 Tray 1 194 Troubleshooting 181 188 Turkey RoHS Regulation 241 TWAIN 45 56 U United States FCC Regulations 238 Unix Printing 122 USB Connection Macintosh 58 USB Memory Port 8 USB Port 125 Deleting an Image File 129 Formatting 129 Inserting the Device 126 Memory Management 129 Memory Status 129 Print 128 Scan 127 Using Group Dial Numbers 88 Using Stop 35 67 77 Using the Bypass Tray 145 Using the Machine 7 V Viewing the USB Memory Status 129 W Watermark 109 WEEE Directive 2002 96 EC 249 WIA Driver 57 Windows Printing 94 Windows Problems 209 Wireless Setting Program 114 X Xerox Easy Printer Manager EPM 113 Xerox Support Center 30 221 Xerox Tab 112 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 261 262 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide
102. ble message check the port connection and or setup Press the up down arrows until the scan destination you want highlights and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Scan Procedure Scan to Network PC from Control Panel Make sure that your machine is connected to a network Make sure the machine has been configured using the Xerox Scan Assistant utility and the scan driver has been installed For instructions refer to the System Administrator guide oe oo ee ee LS Press Scan on the control panel Press the up down arrows to highlight Network PC Press OK If you see the Not Available message check the connection and or setup Press the up down arrows to highlight the Login ID you want and press OK If necessary enter the password using the keypad and press OK Press the up down arrows to highlight the Scan Destination you want and press OK Press the up down arrows to highlight the Resolution you want and press OK Press the up down arrows to highlight the Color option you want and press OK Press the up down arrows to highlight the File Format you want and press OK Note You can also use the Xerox Scan Assistant to scan documents directly from your PC Refer to Scan Assistant on page 55 Scan to SMB Make sure that your machine is connected to a network Make sure the machine has been configured using CentreWare Internet Services Refer to the System Administrator guide for instructions 1 Press Scan
103. checkbox is checked e Click Connect If a warning message appears click Change Port to select the port or if TWAIN UI appears click Change Port from the Preference tab and select a new port e For 10 6 select your device below SHARED 4 Set the scan options on this program 58 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Macintosh Scanning 5 Scan and save your scanned image If scanning does not operate in Image Capture update Mac OS to the latest version Image Capture operates correctly in Mac OS X 10 4 7 or higher For more information about using Image Capture use the Image Capture help option You can also scan using TWAIN compliant software such as Adobe Photoshop Scan processes differ according to the TWAIN compliant software being used Please refer to the User Guide supplied with the software for instructions Using Scan and Fax Manager Use the Scan and Fax Manager program to check the installed scan driver s condition to change scan settings and to add or delete document folders for storing scanned documents To use the Scan and Fax Manager program 1 Select Applications Xerox and run Scan and Fax Manager 2 Select the appropriate device in Scan and Fax Manager 3 Select Properties 4 Use the Set Scan button to change the file destination or scan settings to add or delete application programs and to format files You can change the scanning device by using Change Port Local or Networ
104. chine face up Printing from the bypass tray to the rear door provides a straight paper path and might improve the output quality when printing on special media Whenever the rear door is open the output is delivered there Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open will cause paper jams A CAUTION The fuser area inside the rear door of your machine becomes very hot when in use Take care when you access this area 24 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Machine Status Machine Status The Machine Status button provides information about the machine and access to the machine setups After your machine is installed it is recommended that the settings and options are customized by the System Administrator to fully meet the requirements of the Users Access to these options is usually password protected Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine The Machine Status options include machine information toner level information pages feature defaults system setups and network settings These options are described below Note Some options may be unavailable depending on your machine configuration Machine Information Use this option to access the following information e Model Printer Name DNS Name e IP Address e I Pv6 Address e Serial Number e Activation
105. ckbox for the group you want to edit Select the Edit Group button Add or remove individuals as required using the arrow button Select Apply The group is updated and the E mail Groups Address Book page is displayed Xerox WorkCentre 3315DN 3325DN 3325DNI 139 User Guide Address Book Delete a Group in the Address Book 1 Inthe E mail Group Address Book area check the checkbox for the group you want to delete 2 Select the Delete Group button 3 Select the OK button when the Do you really want to delete selected items message displays Create a Group Dial using Internet Services 1 At your Workstation open the Faster eras web browser and enter the IP te Address of the machine in the Address Bar Press Enter Select the Address Book icon Select the Fax Groups link Select the Add Group button Enter a name in the Group Name field PU ENT PS 7 Select the required Speed Dial number Click the box to select Add Individuals after Group Created 8 Click Apply to save the changes and return to the Fax Groups Address Book page Note If an address book is already established you may be warned that duplicate entries exist and that the new entries will be ignored Delete a Group Dial 1 Inthe Fax Groups Address Book area check the checkbox for the group you want to delete 2 Select the Delete Group button 3 Select the OK button for the Do you really want to delete selected items message 140 Xe
106. com environment html If you are managing the disposal of your Xerox device please note that the device may contain lead mercury Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the device was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site http www eiae org European Union WEEE Directive 2002 96 EC Product Recycling and Disposal EU Professional Business Environment equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures ys Application of this symbol on your equipment is confirmation that you must dispose of this EU Battery Directive electrical and electronic products and batteries should not be mixed with general a These symbols on the products and or accompanying documents mean that used household waste For proper treatment recovery and recycling of old products and used batteries please take them to applicable collection points in accordance with your national legislation and the Directive 2002 96 EC and 2006 66 EC By disposing of these products and batteries correctly you will
107. cted to user s computer Typical installation for a network printer Install software for a device that is on network You can select installation options This option is recommended for professional users C Wireless setup Configure wireless setting using USB cable cox Le cen Xerox WorkCentre 331 5DN 3325DN 3325DNI User Guide Printing using Windows Select your printer and select amp Xerox WorkCentre 3325 Next Select Printer Port Note If your printer is not Select a portthatwill be used for your printer already connected to the Local or TCP IP Port computer the following window C Shared Printer UNC will appear Add TCP IP Port Advanced xerox Select a printer from the list below If you don t see your printer below click Update to refresh the list Printer Name IP Port Name Xerox WorkCentre 3325 Local Port NOTE If a firewall has been enabled on this PC this may be preventing the installer from Update detecting the printer Temporarily disable the firewall on this PC before continuing with the installation Set IP Address lt Back Cancel Connect the printer and select Xerox WorkCentre 3325 ao Next eh onnec evice If you don t want to connect the Setup can notfind a connected device Check connection between your computer xerox and the printer printer at this time select Next i If you want to install Xerox WorkCentre 3325 properly y
108. cuments can then be accessed for printing 3 4 5 180 Note This feature is available on the WorkCentre 3325DN 3325DNI models only Press Machine Status on the control panel Press the up down arrows to highlight Local Drive and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions The following Local Drive options and settings are available Options Description Settings Local Drive Feature Enables or disables the local drive feature e Scan to Local Drive This feature allows you to scan to or print from the e Print from Local Local Drive Folders can be created within the Internet Services Local Drive page and scanned documents can be viewed in a list within the Local Drive page Open Folder Feature Allows you to set defaults for the scan to and print e Filename List from Open Folder feature Drive Local Drive Setup Allows you to set defaults for the scan to and print Scan to Local Drive from local drive feature e Print from Local Drive Open Folder Setup Allows you to set defaults for the scan to and print e Scan Setup from the Open Folder feature e Print Setup Local Drive Report Enables printing of a list of the files on the local drive e Default Public e Folder List Press the up down arrows to highlight the option required and press OK Press the up down arrows to highlight the setting required and press OK
109. d the machine resumes The print cartridge is near its estimated end of life Prepare a new cartridge for replacement You may temporarily increase the printing quality by redistributing the toner see Redistributing Toner on page 189 Wireless LED This is the default setting Also shows blue when the machine is connected to a wireless network Redistributing Toner When the print cartridge is near the end of its life e White streaks or light printing occurs e Toner is Low Order new one appears on the display If this happens you can temporarily improve print quality by redistributing the remaining toner in the cartridge In some cases white streaks or light printing will still occur even after you have redistributed the toner 1 Press the release latch on the left side of the machine 2 Open the front door 3 Pull the print cartridge out Xerox WorkCentre 3315DN 3325DN 3325DNI 189 User Guide Troubleshooting 4 Slowly shake the cartridge five or six times to distribute the toner evenly inside the cartridge Note If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric A CAUTION Do not touch the green underside of the print cartridge Use the handle on the cartridge to avoid touching this area 5 Hold the print cartridge by the handle and slowly insert the cartridge into the opening in the machine 6 Tabs on the sides of the cartri
110. d local dealer in the first instance This device has been tested to and is compliant with ES203 021 1 2 and 3 and is compliant with R amp TTE 1999 5 EC a specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area Country codes should be set prior to connecting this device to the network Note Although this device can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification of this device connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Xerox WorkCentre 3315DN 3325DN 3325DNI 247 User Guide Material Safety Data Material Safety Data For Material Safety Data information regarding your printer go to North America www xerox com msds European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts 248 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Product Recycling and Disposal Product Recycling and Disposal USA amp Canada Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox device is part of the program For more information about Xerox environmental programs visit www xerox
111. d output paper Presets The most commonly used reduce enlarge percentages have been provided as preset options These preset options can be customized by your System or Machine Administrator to meet individual needs Lighten 1 to 5 Lightens the image in increments to the lightest setting of Lighten 5 works well with dark print Normal Works well with standard typed or printed originals Darken 1 to 5 Darkens the original in increments to the darkest setting of Darken 5 works well with light print Feature Copy Options Description Options Contrast Original Type Background Suppression Less 1 to 5 Decreases the contrast in increments to the lowest contrast setting of Less 5 e Normal No contrast adjustment is made Increases or decreases the contrast between light and dark areas of the image e More 1 to 5 Increases the contrast in increments up to the highest contrast setting of More 5 The Original Type setting is Text Use for originals containing mostly text used to improve the image Text and Photo Use for originals with mixed text and quality by selecting the photographs document type for the i Photo Use when the originals are photographs originals This option is used to copy Normal Select this option to match the layout of the multiple documents onto originals one sheet of paper copy 2 Up This feature is used to copy two documents in a from book
112. deactivated To deactivate Fax Forward refer to Deactivating Fax Forward on page 84 1 Press Fax on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to highlight Forward and press OK 4 Select the option required Fax a Press the up down arrows to highlight Fax and press OK b Press the up down arrows to highlight Send Forward and press OK Press the up down arrows to highlight On and press OK Enter the fax number to which faxes are to be sent and press OK E mail a Press the up down arrows to highlight E mail and press OK b Press the up down arrows to highlight Send Forward and press OK c Press the up down arrows to highlight On and press OK d Enter your e mail address and press OK e Enter the e mail address to which faxes are to be sent and press OK Server a Press the up down arrows to highlight Server and press OK b Press the up down arrows to highlight Send Forward and press OK c Press the up down arrows to highlight On and press OK Forwarding Received Faxes You can forward faxes received from remote fax machines to another fax number an e mail address or a server location When the machine receives a fax it is stored in memory and then sent to the destination you have set All received faxes will continue to be forwarded to the destination set until the option is deactivated To deactivate Fax Forward refer to Deactivating Fax Forward on page 84 1 Press Fax on the contro
113. device off and on the user is encouraged to try to correct the interference by one or more of the following measures e _Reorient or relocate the receiver e Increase the separation between the device and receiver e Connect the device into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio television technician for help Any changes or modifications not expressly approved by Xerox could void the user s authority to operate the device To ensure compliance with Part 15 of the FCC rules use shielded interface cables Regulatory information for 2 4 Ghz Wireless LAN Module This product contains a 2 4 Ghz Wireless LAN radio transmitter module which complies with the requirements specified in FCC Part 15 Industry Canada RSS 210 and European Council Directive 99 5 EC Operation of this device is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Changes or modifications to this device not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment Canada Regulations This Class A digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe A est conforme la norme NMB 003 du Canada 238 Xerox WorkCentre 3315DN 3325DN 3325DNI User Gu
114. dge and corresponding grooves within the machine will guide the cartridge into the correct position until it is fully pushed into place 7 Close the front door Ensure that the door is securely closed Automatic Document Feeder Jams When an original gets jammed while passing through the automatic document feeder a warning message appears on the display screen A CAUTION To avoid tearing the document remove the jammed document slowly and gently Note To prevent document jams use the document glass for thick thin or mixed paper type originals 1 Remove any remaining pages from the automatic document feeder 190 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting 2 Open the automatic document feeder cover 3 Gently remove the jammed paper from the automatic document feeder If you see no paper in this area go to the next step 4 If necessary use two hands to raise the duplex cover and pull any jammed originals gently out of the document feeder If you see no paper in this area go to the next step Xerox WorkCentre 3315DN 3325DN 3325DNI 191 User Guide Troubleshooting 5 Close the covers 6 Lift the automatic document feeder and gently pull out any jammed original Close the automatic document feeder 7 Reload the removed pages back into the automatic document feeder and press the Start button to resume the job Paper Jams Tips for Avoiding Paper Curls 1 Open the rear do
115. ding Paper Loading Paper One paper tray and a bypass tray are standard on your machine Paper tray 2 is available to purchase as an option Various media sizes and types can be used in the trays For more media specifications refer to Media Specifications on page 150 Preparing Paper for Loading Before loading paper into the paper trays flex or fan the edges of the paper stack This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams Note To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging until required Loading Paper Tray 1 and Paper Tray 2 optional The paper level indicator on the front of tray 1 and the optional tray 2 shows the amount of paper currently left in the tray When the tray is empty the indicator is completely lowered as shown in the illustration GD shows full D shows empty Using the instructions provided below load paper into the machine Paper tray 1 can hold up to 250 sheets and paper tray 2 optional can hold up to 520 sheets of 20 lb 80 g m paper For more media specifications refer to Media Specifications on page 150 1 Pull out the paper tray and load paper into the tray print side down Do not fill above the Maximum Fill line indicated by the symbol VW 144 Xerox WorkCentre 331 5DN 3325DN 3325DNI User Guide Loading Paper 2 Slide the paper length guide until it lightly touches the end o
116. e 64 E mailing 64 Energy Program Compliance 251 ENERGY STAR 251 Enter the E mail Address 65 Enter the Fax Number 76 Enter the Quantity 34 Entering Characters 14 Envelope Mode 146 Error Messages 198 European Union Regulations 239 Extension Telephone Socket 9 F Fault Messages 198 Faults 188 Bypass Tray 195 Copying 217 Document Feeder 190 Error Messages 198 Fax 219 Inside the Machine 196 Linux 210 Macintosh 212 Output Area 196 Paper Feeding 203 Paper Jams 192 PostScript Problems 208 Print Quality 213 Printing 205 Scanning 218 Tray 1 194 Tray 2 194 Windows Printing 209 Fax 73 74 Add Page 79 Address Book 76 86 Answering Machine 91 Cancel a Job in Memory 79 Confirmation 77 Contrast 78 Deactivate Secure Receive 85 Deactivating Fax Forward 84 Delay Send 79 80 Delete Address Book Entry 88 DRPD mode 91 Editing a Group Dial Number 87 Enter the Number 76 Fax Forward 79 Forward 83 Group Dial 87 Group Dial Numbers 88 Job Status 77 Keypad Dial 76 Lighten Darken 78 Manual Dial 76 Multi Send 79 80 Original Size 79 Pause Redial 76 Print Address Book 89 Printing Secure Faxes 85 Priority Send 79 82 Problems 219 Receiving 91 Receiving Faxes in Memory 92 Redial 76 Registering a Group Dial Number 87 Resolution 78 Secure Receive 79 85 Secure Receive Activation 85 Send 76 Send Options 80 Setup 166 Speed Dial 76 86 Fax Auto Report 169 Fax Forwa
117. e otherwise the outgoing message from the answering machine will interrupt your phone conversation Using DRPD Mode Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers The particular number someone uses to call you is identified by different ringing patterns which consist of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone Using the Distinctive Ring Pattern Detection DRPD feature your fax machine can learn the ring pattern you designate to be answered by the fax machine Unless you change it this ringing pattern will continue to be recognized and answered as a fax call and all other ringing patterns will be Xerox WorkCentre 3315DN 3325DN 3325DNI 91 User Guide Receiving Faxes forwarded to the extension telephone or answering machine plugged into the EXT socket You can easily suspend or change DRPD at any time Before using the DRPD option Distinctive Ring service must be installed on your telephone line by the telephone company To set up DRPD you will need another telephone line at your location or someone available to dial your fax number from outside For information about setting up DRPD refer to Setting up DRPD Mode on page 168 Receiving Faxe
118. e into the USB memory port on your machine 2 Press the up down arrows to highlight Print from USB and press OK Your machine automatically detects the device and reads data stored on it 3 Press the up down arrows until the folder or file you want highlights and press OK If you see in the front of a folder name there are one or more files or folders in the selected folder If you selected a folder press the up down arrows until the file you want highlights and press OK 4 Press the up down arrows to select the number of copies to be printed or enter the number 5 Press OK or Start to start printing the selected file After printing the file the display asks if you want to print another job 6 To print another document press the left right arrows to highlight Yes and press OK Otherwise press the left right arrows to highlight No and press OK 7 Press Stop to return to Ready mode 128 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Managing USB Memory Managing USB Memory You can delete image files stored on a USB memory device one by one or all at once by reformatting the device A CAUTION After deleting files or reformatting a USB memory device files cannot be restored Therefore confirm that you no longer need the data before deleting it Deleting an Image File 1 Insert a USB memory device into the USB memory port on your machine 2 Press the up down arrows to highlight Manage Files and pre
119. e name you want highlights and press OK 7 Press OK when Yes highlights to confirm the deletion 8 Press Stop to return to Ready mode Printing the Address Book You can check your Address Book settings by printing a list 1 Press Fax on the control panel 2 Press Address Book on the control panel 3 Press the up down arrows to highlight Print and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI 89 User Guide Fax from PC Fax from PC You can send a fax from your PC without going to the machine To send a fax from your PC you will need to install the PC Fax software and customize the software settings Refer to the System Administrator Guide for setup instructions To send a fax from the PC 1 Open the document you want to send Print 2 Select Print from the File menu on Name amp Xerox MFP PC Fax i i i j j j j Status Idle 3 R The Print window is displayed It may look SN T marne Slightly different depending on your application wher xerox meP ec Fax port re Comment Manual duplex 3 Select Xerox MFP PC Fax from the Name Page range Copies 7 All Number of copies 1 drop down list box Current page Selection B E 4 Select OK The Fax Options screen displays ra f p Boie ype page numbers and or page 1 1 ranges separated by commas counting from the start of the document or the section For example type 1 3 5 12 or pisi p1s2 pis3 p8s3 Print
120. ed No Answer The remote fax machine has not answered No such job Original paper Jam Output bin Full Output bin Full Remove printed paper Paper Empty in yyy Paper is empty in yyy Load paper Paper Jam in MPT Paper Jam in tray 2 Paper mismatch yyy Load zzz xxx Continue Cancel Pickup roller is worn yyy pickup roller is worn Replace with new one Paper Jam in tray 1 Meaning There is a problem on the network interface The remote fax machine has not answered after several redial attempts You are performing an Add Pages or Cancel Job operation but there are no jobs waiting The original has jammed in the automatic document feeder The document output tray is full There is no paper in the tray The paper size specified in the printer properties does not match the paper you are loading The pickup roller has reached the end of its lifespan Troubleshooting Suggested Solutions Turn the power switch off and on If the problem persists call for service Verify the number to ensure that it is correct Check the display to see if there are any scheduled jobs The display should indicate if any scheduled jobs are in Standby mode for example Delay Fax Clear the jam See Automatic Document Feeder Jams on page 190 The document output tray can hold up to 150 sheets of plain paper Once the paper is removed from the document output tray the printer
121. ed at the cee Un end of the installation oT Click Next gt Please refer to the following connection method 1 Connect the device to your computer 2 Turn on the power of the device 3 If New Hardware Wizard appears close it 4 Click Next Xerox WorkCentre 3315DN 3325DN 3325DNI 95 User Guide Printing using Windows 5 After the installation is finished select Finish Xerox WorkCentre 3325 Setup Completed If your printer is connected to the computer a Jest Print page will be printed If the Test Print operation is successful continue on to Print Procedure on page 102 in this document If the print operation failed refer to Troubleshooting on page 188 Setup has finished installing Xerox WorkCentre 3325 on your computer Networked Printer When you connect your printer to a network you must first configure the TCP IP settings for the printer After you have assigned and verified the TCP IP settings you are ready to install the software on each computer on the network 1 Make sure that the printer is connected to your network and powered on For details about connecting to the network refer to the System Administrator Guide 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears e Ifthe installation window Install Software does not appear select the Start button and then Run View System Administrator Guide Type
122. eeder The automatic document feeder can hold a maximum of 50 originals of 20 Ib 80 g m thickness 1 Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray 2 Move the document guide to just touch both sides of the document 32 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Copy Procedure Document Glass The document glass can be used for oversized torn or damaged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner The default document size is 8 5 x 11 or A4 For other sized documents change the Original Size option Refer to Copy Options on page 36 for further information Note Documents are only scanned once even when several copies are selected Select the Features Various features can be selected for your Copy job The paper and 2 sided options are selected from buttons on the control panel Additional Copy options are available through the Menu button Once you have made a selection press Back to return to the Ready screen Note Some options may be unavailable depending on your machine configuration Press the Copy button on the control panel Press the Paper Supply button on the control panel e Auto Select With this option selected the machine chooses the correct paper for t
123. een saved on the device To Store a job on the device 1 Select a document to store and select file gt print 2 Select the 3325 printer driver 3 Select Save and Print from the Print Mode menu To print your Stored Job 1 Atthe Internet Services Jobs screen select Stored Print 2 Select your job and click Print Your document will be printed at the device To delete your Stored Job 1 Atthe Internet Services Jobs screen select Stored Print 2 Select your job and click Delete 3 Aconfirmation message is displayed select Yes to delete the Stored Job Your stored job is deleted Secure Print Secure Print allows you to access and print your secure jobs which have been sent to the device To send a Secure Print job 1 Open a document to print and select the 3325 printer driver Xerox WorkCentre 3315DN 3325DN 3325DNI 135 User Guide Jobs 2 Select Secure from the Print Mode menu and enter a 4 digit pin number for your job To print your Secure Print Job 1 Atthe Internet Services Jobs screen select Secure Print 2 Select your job and click Print Your document will be printed at the device To delete your Secure Print Job 1 Atthe Internet Services Jobs screen select Secure Print 2 Select your job and click Delete 3 A confirmation message is displayed select Yes to delete the Secure Print Job Your Secure Print job is deleted Secure Received Fax Allows you to access and print your Secure Fax jobs whic
124. elect speed dial numbers or a group dial number using the Address book button For details see Address Book on page 86 Enter the job name you want and press OK If you do not want to assign a name skip this step For details on how to enter alphanumeric characters refer to Using the Keypad on page 13 Load originals and press Start If an original is placed on the document glass select Yes at the Another Page prompt Load another original and press OK When you have finished select No at the Another Page prompt The machine scans and sends the fax to the destinations entered 82 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Using Fax Forward Using Fax Forward You can set the machine to forward a received or sent fax to another fax e mail or server destination If you are out of the office but have to receive the fax this feature may be useful When you forward a fax to an e mail address or an FTP or SMB server you must use CentreWare Internet Services to set up the destination details You can forward a fax to a total of five destinations Refer to the System Administrator Guide for instructions Note Some options may be unavailable depending on your machine configuration Forwarding Sent Faxes You can set the machine to forward a copy of every fax sent to another fax number an e mail address or a server location A copy of all sent faxes will continue to be forwarded to the destination set until the option is
125. ending on your machine configuration 2 Up or 4 Up Copying This feature is used to copy two or more documents in a reduced size onto one sheet of paper It is ideal for creating handouts storyboards or documents used for archival purposes au NE DO 3 Note Originals must be loaded in the automatic I document feeder when using this feature W 1 Il Press Copy on the control panel Press Menu on the control panel Press the up down arrows to highlight Layout and press OK Select the option required e Normal Copies an original onto one sheet of paper e 2 Up Copies two separate originals onto one sheet of paper e 4 Up Copies four separate originals onto one sheet of paper Note For landscape originals place the top of the document at the back of the feeder For portrait originals place the top of the document to the left Select OK to save your selections and press Menu to return to the top level menu Load originals and press Start ID Card Copy The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original This feature is helpful for copying a small sized item such as a business card Note This Copy feature is available only when you place originals on the document glass If the original is larger than the printable area some portions ma
126. er Humid conditions may cause some paper to stick together Different types of paper may be stacked in the tray Load paper of only one type size and weight Remove any obstructions from inside the machine Paper has not been loaded correctly Remove paper from the tray and reload it correctly There is too much paper in the tray Remove excess paper from the tray The paper is too thick Use only paper that meets the specifications required by the machine See Media Specifications on page 225 If you are printing on special media use the Bypass Tray Xerox WorkCentre 3315DN 3325DN 3325DNI 203 User Guide Troubleshooting Condition Suggested Solutions The paper keeps jamming e There is too much paper in the tray Remove excess paper from the tray If you are printing on special materials use the Bypass Tray e An incorrect type of paper is being used Use only paper that meets the specifications required by the machine See Media Types on page 151 e There may be debris inside the machine Press the release latch on the left side of the machine and open the front door remove the print cartridge and any debris Reinsert the print cartridge Transparencies stick together in e Use only transparencies specifically designed for laser printers Remove the paper exit each transparency as it exits from the machine Envelopes skew or fail to feed e Ensure that the paper guides are against both sides of the envelopes correctl
127. ess OK Press the up down arrows until the fax job you want appears and press OK Press Start If adding more than one original select Yes at the Another Page prompt Load another original and press OK When you have finished select No at the Another Page prompt Canceling a Delayed Fax You can cancel a Delayed Fax job which is saved in memory 1 2 3 4 Press Fax on the control panel Press Menu on the control panel Press the up down arrows to highlight Cancel Job and press OK Press the up down arrows until the fax job you want appears and press OK Press OK when Yes highlights to confirm and cancel the job The selected fax is deleted from memory Xerox WorkCentre 3315DN 3325DN 3325DNI 81 User Guide Using Fax Send Options Priority Send This function is used when a high priority fax needs to be sent ahead of other fax jobs in memory The original is scanned into memory and immediately transmitted when the current operation is finished In addition a Priority Send fax will interrupt a Multi Send fax being sent The fax is interrupted between destinations for example after the transmission to destination A ends and before the transmission to destination B begins or between redial attempts i 2 3 4 Press Fax on the control panel Press Menu on the control panel Press the up down arrows to highlight Priority Send and press OK Enter the number of the receiving fax machine and press OK You can s
128. essage and try to send the fax again You can set your machine to print a confirmation report automatically each time sending a fax is completed For further details refer to Fax Setup on page 166 Xerox WorkCentre 3315DN 3325DN 3325DNI 77 User Guide Fax Options Fax Options Your machine provides the following options to customize your fax jobs Use the Menu button to access the options For information about changing the default Fax settings refer to Fax Setup on page 166 Notes e Some options may be unavailable depending on your machine configuration e If you press Stop while setting the fax options all of the options you have set for the current fax job will be canceled and return to their default status after the machine completes the job in progress Feature Lighten Darken Contrast Resolution Description Adjusts the lightness or darkness of the output Increases or decreases the contrast between light and dark areas of the image Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces a better quality image A lower resolution reduces communication time Options Lighten 1 to 5 Lightens the image in increments to the lightest setting of Lighten 5 works well with dark print Normal Works well with standard typed or printed originals Darken 1 to 5 Darkens the original in increments to the darkest setting of Darken 5 works well wit
129. evice disconnect the power cable from the electrical outlet Ozone Safety Information This device will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozone please request the Xerox publication Ozone by calling 1 800 828 6571 in the United States and Canada In other markets please contact your authorized local dealer or Service Provider Maintenance Information A WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment e Any operator device maintenance procedures will be described in the user documentation supplied with the device e Do not carry out any maintenance on this device which is not described in the customer documentation e Use supplies and cleaning materials only as directed in the user documentation e Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service 236 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Operational Safety Information Consumables Information e Store all consumables in accordance with the instructions given on the package or container e Keep all consumables away from the reach of ch
130. ex Unit Area If the duplex unit is not inserted correctly a paper jam may occur To avoid paper jams make sure that the duplex unit is inserted correctly with the edges of the unit aligned with the feed grooves on the inside of the machine The duplex unit is located at the rear of the machine 1 Pull the duplex unit out of the machine 2 Remove the jammed paper from the duplex unit If the paper does not come out with the duplex unit go to the next step Xerox WorkCentre 3315DN 3325DN 3325DNI 197 User Guide Troubleshooting 3 Remove the paper from the bottom of the machine 4 Insert the duplex unit back into the machine aligning the edges of the unit with the feed grooves on the inside of the machine Make sure the duplex unit is fully pushed in 5 If paper is still jammed go to the next step 6 Open the rear door If you see the jammed paper pull down the pressure levers on each side about 90 degrees and remove the paper as shown in the illustration 7 Close the rear door Printing automatically resumes Error Messages Use the following information to solve problems on the machine Some messages may not appear on the display depending on options or models 198 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting xxx indicates the media type zzz indicates the paper size yyy indicates the tray Message Meaning BOOTP problem BOOTP has a problem Reconfi
131. f the paper stack 3 Position the side guide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack 4 Insert the paper tray into the machine 5 After loading paper in the paper tray set the paper size and type using the control panel Press OK to confirm the settings or Stop to change the settings These settings will apply to Copy and Fax modes 6 When printing from your computer ensure you select the Select Paper button to specify the correct paper size color and type Not confirming the paper details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The settings made from the printer driver on your computer override the settings on the control panel Using the Bypass Tray The bypass tray is located on the front of your machine It can be closed when not in use making the product more compact Use the bypass tray to print transparencies labels envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray When using the bypass tray for special media it may be necessary to use the rear door for the output For further information refer to Media Output Locations on page 23 Acceptable print media is plain paper from 3 0 x 5 0 inches to 8 5 x 14 inches Legal 76 mm x 127 mm to 216 mm x 356
132. ge when ready to scan side 2 Continue scanning until all sides have been scanned The images are scanned and the Copy job is printed 34 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Copy Procedure Check the Job Status 1 Press the Job Status button on the control panel to display job status information A list of Active Jobs or Saved Jobs is displayed Select your job using the up down arrows and press OK The following Job Options are available For active jobs e Release e Cancel For saved jobs e Print e Delete Interrupt the Copy Job To interrupt the active Copy job so that a more urgent job can take priority ne Se a YS Press the Job Interrupt button on the control panel Remove the active job originals from the automatic document feeder or from the document glass Program the priority job Place the originals for the priority job on the document glass or in the automatic document feeder Press Start When the priority job is complete press the Job Interrupt button again Replace the originals from the first job and press start The interrupted job will resume copying Stop the Copy Job Follow the steps below to cancel an active Copy job 1 Press the Stop button on the control panel Follow the steps below to cancel a queued Copy job 1 2 3 4 Press the Job Status button on the control panel to display the active jobs Use the up down arrows and select the job required pre
133. ged originals and for books and magazines 1 Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner The default document size is 8 5 x 11 or A4 For other sized documents change the Original Size option Refer to Scan Options on page 53 for further information Note Documents are only scanned once even when several copies are selected Select the Scan Destination Note Some options may be unavailable depending on your machine configuration Scan to USB 1 Load the documents to be scanned either face down on the document glass or face up into the automatic document feeder Insert a USB Memory Device into the USB memory port on your machine The USB menu automatically displays Note When in Power Save mode the machine will not recognize when a USB Memory Device is inserted into the USB port Press any button to restore the machine to a normal state and reinsert the USB Memory Device into the port Press the up down arrows to highlight Scan to USB and press OK Scan to Local PC To use Scan to Local PC the machine must be connected to your PC or workstation via a USB cable The scan driver must be installed on your PC prior to use For instructions refer to the System Administrator Guide 1 2 3 4 48 Press Scan on the control panel Press the up down arrows to highlight Local PC Press OK If you see the Not Availa
134. gure DHCP static IP There is a problem with the e network BOOTP problem BOOTP has a problem Switching to Auto IP There is a problem with the network Suggested Solutions Check your network environment or contact your network administrator Check your network environment or contact your network administrator Connection Error Connection with the SMTP server e Check the server settings and failed the network cable Data Read Fail Time expired while reading data e Try again Check USB key Data Write Fail Storing to the USB memory failed e Check the available USB Check USB key memory Space DHCP problem DHCP has a problem Reconfigure BOOTP static IP There is a problem with the network DHCP problem DHCP has a problem Switching to Auto IP There is a problem with the e network The front door or fuser door isnot e securely latched Door is open Close it Your entry was incorrect Enter Again Check your network environment or contact your network administrator Check your network environment or contact your network administrator Close the front door until it locks into place Close the fuser door until it locks into place Input the correct entry File Format is Not Supported The selected file format is not Use the correct file format supported There is a problem in the machine e Fuser error Group Not Available You have tried to select
135. h light print Less 1 to 5 Decreases the contrast in increments to the lowest contrast setting of Less 5 Normal No contrast adjustment is made More 1 to 5 Increases the contrast in increments up to the highest contrast setting of More 5 Standard Recommended for text documents It requires less communication time but does not produce the best image quality for graphics and photos Fine Recommended for line art and photos This is the default resolution and the best choice in most cases SuperFine Recommended for use with high quality photos and graphics Photo Fax Recommended for originals containing shades of gray or photographs Color Fax Recommended for originals with colors Sending a color fax is enabled only if the remote fax machine supports color fax reception and you send the fax manually In this mode memory transmission is not available Note When your machine is set to Super Fine resolution and the remote fax machine does not support Super Fine resolution the machine transmits using the highest resolution mode supported 78 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Feature Original Size Multi Send Delay Send Priority Send Secure Receive Add Page Cancel Job Description Allows you to specify the size of the image to be scanned You can use the Multi Send feature to send a fax to multiple locations You can set your machine to send a fax at a later
136. h have been received at the device To print your Secure Received Fax Job 1 At the Internet Services Jobs screen select Secure Received Fax 2 Select your job and click Print Your document will be printed at the device To delete your Secure Received Fax Job 1 At the Internet Services Jobs screen select Secure Received Fax 2 Select your job and click Delete 3 Aconfirmation message is displayed select Yes to delete the Secure Received Fax The secure fax job is deleted 136 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Print Print The Print option enables you to send a print ready job to the printer over ss the internet You can send the job from your desktop or from a remote location File Download Re e VEA me Print ready documents can be quickly rom moon ria and easily submitted for printing ji TRE using the File Download page A print ready document is a file that has been formatted and saved for printing from the application that created it or the Print to File check box was checked in the printer driver screen The following file formats can be printed from the Job Submission page e PDF e PCL e PostScript e Plain Text e PRN files Large print jobs need adequate space on your hard drive when printing through Internet Services 1 At your Workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Print icon The Print Opt
137. he Copy job based on the size of the originals being scanned e Tray 1 Use this option to select the paper loaded in Tray 1 e Tray 2 Use this option to select the paper loaded in Tray 2 Note Tray 1 can hold 250 sheets of 20 lb 80 g m paper and the optional tray 2 can hold 520 sheets of 20 lb 80 g m paper Weight ranges from 16 43 lbs bond 60 163 g m7 Sizes range from 105 x 148 mm to 216 x 356 mm A6 to Legal e Bypass Tray Use this option when feeding individual types of stock for example letterhead or labels for one off jobs Note The bypass tray holds up to 50 sheets of 20 Ib 80 g m paper or up to 5 transparency sheets or up to 5 envelopes Weight ranges from 16 58 lbs bond 60 220 g m Sizes range from 76 x 127 mm custom to 216 x 356 mm Legal Select the Paper Supply option required using the up down arrows and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI 33 User Guide Copy Procedure For more information refer to Paper and Media on page 143 3 Press the 2 Sided button on the control panel Two sided copies can be made automatically from one or two sided originals e 1 1 Sided Use this option for 1 sided originals when 1 sided copies are required e 1 2 Sided Use this option for 1 sided originals when 2 sided copies are required e 1 2 Sided Rotate Side 2 This option produces 2 sided copies from 1 sided originals and rotates 180 degrees every second side image Use this option
138. he up down arrows to highlight Address Book and press OK Your Address Book information prints out 70 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Smart Key Addresses Smart Key Addresses The Smart Key addresses enable you to quickly access and select commonly used e mail address text from the com button on the control panel For example com or yourdomainname com Up to six Smart Key addresses can be set up using CentreWare Internet Services Refer to the System Administrator Guide for setup instructions Using Smart Key Addresses The Smart Key addresses are selected by pressing the com key on the control panel When entering the e mail address press the com key repeatedly until the address text required is displayed and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI 71 User Guide Smart Key Addresses 72 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Fax This chapter includes Fax Procedure on page 74 Fax Options on page 78 Using Fax Send Options on page 80 Using Fax Forward on page 83 Using Secure Receive on page 85 Address Book on page 86 Fax from PC on page 90 Receiving Faxes on page 91 Xerox WorkCentre 331 5DN 3325DN 3325DNI User Guide 73 Fax Procedure Fax Procedure This section describes the basic procedure for sending faxes Follow the steps below e Loading Documents on page 74 e Select the Features on page 75 e Enter the Fax Number on page 76 e Start the Job on page 76
139. help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling For more information about collection and recycling of old products and batteries please contact your local municipality your waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation For Business Users in the European Union If you wish to discard electrical and electronic equipment please contact your dealer or supplier for further information Xerox WorkCentre 3315DN 3325DN 3325DNI 249 User Guide Product Recycling and Disposal Information on disposal in other countries outside the European Union These symbols are only valid in the European Union If you wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Note for the Battery Symbol This wheeled bin symbol may be used in combination with a chemical symbol This establishes compliance with the requirements set out by the Directive 250 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Energy Program Compliance Energy Program Compliance All Markets ENERGY STAR The ENERGY STAR program is a voluntary scheme to promote the development and purchase of energy efficient models which help to reduce environmental
140. hen a message instructs you to do so or when instructed by a Xerox representative To replace the print cartridge follow the instructions provided within this guide or with the consumable AY WARNING When replacing consumables DO NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine Storage and Handling Follow the guidelines below for storing and handling consumables e Always store cartridges unopened and inside their original package e Store the correct side up in a horizontal position not standing on end e Do not store consumables in e Temperatures greater than 40 C 104 F e Humidity range less than 20 and not greater than 80 e Anenvironment with extreme changes in humidity or temperature e Direct sunlight or room light e Dusty places e A vehicle for a long period of time 182 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide General Care e An environment where corrosive gases are present e Anenvironment with salty air e Do not store consumables directly on the floor e Do not touch the surface of the photosensitive drum in the print cartridge e Do not expose the print cartridge to unnecessary vibrations or shock e Never manually rotate the drum in the print cartridge especially in
141. her machine areas free from dust and dirt 1 Usea soft lint free cloth lightly dampened with water 2 Wipe clean the entire area of the control panel including the display 3 Wipe clean the automatic document feeder output tray paper trays and other outside areas of your machine 4 Remove any residue with a clean cloth or paper towel Xerox WorkCentre 3315DN 3325DN 3325DNI 185 User Guide General Care Internal Areas During the printing process paper toner and dust particles can accumulate inside the machine This can cause print quality problems such as toner specks or smearing Cleaning inside the machine clears and reduces these problems 1 Turn the machine off and unplug the power cord Wait for the machine to cool down 2 Press the release latch on the left side of the machine and open the front door 3 Pull the print cartridge out and place it on a clean flat surface CAUTIONS e To prevent damage to the print cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary e Do not touch the green surface on the underside of the print cartridge Use the handle on the cartridge to avoid touching this area 4 Withadry lint free cloth wipe away any dust and spilled toner from the print cartridge area A CAUTION While cleaning the inside of the machine be careful not to damage the transfer roller or any other inside parts Do not use solvents
142. hes 76 2 216 mm Note The paper stack height must not exceed 0 4 inches 10 mm Xerox WorkCentre 3315DN 3325DN 3325DNI 225 User Guide Machine Specifications Duplex Unit Feature Specification Paper Weights 16 32 Ib 60 to 120 g m Paper Types Plain Paper Thin Thick Recycled Bond Automatic Document Feeder Feature WorkCentre 3325DN 3325DNI WorkCentre 3315DN Capacity 50 sheets of 20 lb 80 g m bond 50 sheets of 20 lb 80 g m bond paper paper Paper Weights 12 5 28 b 50 to 120 g m 16 28 Ib 60 to 120 g m Paper Sizes Width 5 6 8 5 inches 142 Width 5 6 8 5 inches 216mm 142 216mm Length 5 8 14 0 inches 148 Length 5 8 14 0 inches 356mm 148 356mm 2 sided Document Scanning Yes Reversing Automatic Document Feeder 1 1 35 ppm 1 1 31 ppm Speed A4 1 2 17 ppm 1 2 15 ppm 2 2 collated 13 ppm Output Modules Output Tray Specification Capacity 150 sheets of 20 lb 80 g m bond paper 226 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Electrical Specifications Electrical Specifications Feature Specification Frequency 50 60 Hz Electrical Voltage 110 127 VAC amp 220 240 VAC Average Power Consumption Power Save mode Less than 8 Watts Stand By mode Less than 50 Watts Xerox WorkCentre 3315DN 3325DN 3325DNI 22 User Guide Feature Specifications Feature Specifications Fax Feature Feature Specification Standard Fa
143. hip scheme which complies with ENT 2281 or a similar quality standard Lighter weight paper 60 g m which contains less raw material and thus save resources per print may be used in certain applications We encourage you to check if this is suitable for your printing needs 240 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Basic Regulations ENERGY STAR Power Consumption and Activation Time The amount of electricity a product consumes depends an the way the device is used This product is designed and configured to enable you to reduce your electricity costs After the last print it switches to Ready mode In this mode it can print again immediately if required If the product is not used for a period of time the device switches to a Power Save Mode In these modes only essential functions remain active in order to enable reduced product power consumption Upon exiting from Power Save Mode the first print will take slightly longer than in Ready mode This delay is the result of the system waking up from Power Save mode and is typical of most imaging products on the market If you wish to set a longer Activation Time or would like to completely deactivate the Power Save Mode please consider that this device may then only switch to a lower energy level after a longer period of time or not at all To learn more about Xerox participation in sustainability initiatives please visit our website at www xerox com about xerox en
144. ho are authorized to use the e mail function PCL Font Prints the PCL font list EPSON Font Prints the EPSON font list Xerox WorkCentre 3315DN 3325DN 3325DNI 157 User Guide Information Pages Report Description Stored Jobs Prints jobs currently stored on the HDD Completed Jobs Prints a list of completed jobs Net User Auth Prints users and their IDs who logged into the Domain Usage Counter This list shows the total number of impressions black Impressions and maintenance impressions which have been made on the machine It also shows the total number of sheets and 2 sided sheets put through the machine Fax Options Prints fax report information 3 Press the up down arrows to highlight the information page required and press OK 4 Press the up down arrows to highlight the Print Yes setting and press OK The selected information page will be printed 5 Continue printing Information Pages as required then press Stop to return to Ready mode 158 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Feature Defaults Feature Defaults The feature defaults for Copy Scan E mail and Fax can be set to those most frequently used When a job is finished or the cancel button is pressed these settings will be displayed on the machine Copy Defaults The Copy options including Lighten Darken Original Type Collation and number of copies can be set to those most frequently used When you copy a document the defau
145. ide Basic Regulations European Union A WARNING This is a Class A product In a domestic environment this device may cause radio interference in which case the user may be required to take adequate measures The CE mark applied to this device symbolizes Xerox s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated e December 12 2006 Low Voltage Directive 2006 95 EC Approximation of the laws of the member states related to low voltage equipment e December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC Approximation of the laws of the member states related to electromagnetic compatibility e March 9 1999 Radio amp Telecommunications Terminal Equipment Directive 1999 5 EC This device if used properly in accordance with the user s instructions is neither dangerous for the consumer nor for the environment To ensure compliance with European Union regulations use shielded interface cables A signed copy of the Declaration of Conformity for this device can be obtained from Xerox European Union Lot 4 Imaging Equipment Agreement Environmental Information Environmental Information Providing Environmental Solutions and Reducing Cost Introduction The following information has been developed to assist users and has been issued in relation to the European Union EU Energy Related Products Directive specifically the Lot 4 study on Imaging Equ
146. ights refer to Media Specifications on page 225 152 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Machine Status and 1 Setups This chapter identifies the key settings that you can customize to meet your requirements Changing these settings is easy and will save you time when using the machine Note Some options may be unavailable depending on your machine configuration This chapter includes Machine Status Menu on page 154 Machine Information on page 155 Toner Level on page 156 Information Pages on page 157 Feature Defaults on page 159 Print Setup on page 165 Fax Setup on page 166 System Setup on page 170 Network Settings on page 178 Local Drive on page 180 Xerox WorkCentre 3315DN 3325DN 3325DNI 153 User Guide Machine Status Menu Machine Status Menu All the machine setup features are accessed through the Machine Status button on the control panel The setup and default options should be set up and customized by the System Administrator Access to these options is sometimes password protected Note Some options may be unavailable depending on your machine configuration Accessing the Setup Options To access the default and setup options iF 5 Press the Machine Status button on the control panel Press the up down arrows to highlight the required option Press OK If necessary enter the Administrator s Password using the keypad The default is 1111 Note You may have to press the 1 key
147. ildren e Never throw toner print cartridges or toner containers into an open flame Product Safety Certification This device is certified by the following Agency using the Safety standards listed Standard Underwriters Laboratories Inc UL60950 1 2nd Edition USA Canada TEC EN60950 1 2nd Edition This device has been manufactured under a registered IS09001 Quality system Xerox WorkCentre 3315DN 3325DN 3325DNI 237 User Guide Basic Regulations Basic Regulations Xerox has tested this device to electromagnetic emission and immunity standards These standards are designed to mitigate interference caused or received by this device in a typical office environment United States FCC Regulations This device has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a commercial environment This device generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications Operation of this device in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense If this device does cause harmful interference to radio or television reception which can be determined by turning the
148. impact Details on the ENERGY STAR program and models qualified to ENERGY STAR can be found at the following website www energystar gov index cfm fuseaction find_a_product showProductGroup amp pgw_code IEQ As an ENERGY STAR partner Xerox Corporation has determined that this device meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machines personal computers and monitors Reducing device energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory to switch to Power Save Mode after a preset time following the last copy print out The default time set for the Xerox WorkCentre 3315DN 3325DN 3325DNI is 1 minute A more detailed description of this feature can be found in the User Guide Refer to Machine Settings on page 170 for instructions on how to change the Power Save setting Xerox WorkCentre 3315DN 3325DN 3325DNI 251 User Guide Environment Health and Safety EH amp S Contact Information Environment Health and Safety EH amp S Contact Information For more information on Environment He
149. in book binding e Short Edge Binding This option is the type often used with calendars 4 Select the other options you want to use and select Print 118 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Macintosh Using Smart Panel If an error occurs while operating you can check the error from the Smart Panel You can also launch Smart Panel manually e For Mac OS 10 5 Select Print amp Fax from System Preferences gt Open Printer Queue of a printer gt Utility e For Mac OS 10 6 Select Print amp Fax from System Preferences gt Open Printer Queue of a printer gt Printer Setup gt Utility gt Open Printer Utility Xerox WorkCentre 3315DN 3325DN 3325DNI 119 User Guide Printing using Linux Printing using Linux Printing from Applications There are a lot of Linux applications that allow you to print using Common UNIX Printing System CUPS You can print on your machine from any such application 1 Open an application and select Print from the File menu 2 Select Print directly using lpr 3 Inthe LPR GUI window select the machine from the printer list and select Properties 4 Change the print job properties using the following four tabs displayed at the top of the window e General This option allows you to change the paper size the paper type and the orientation of the documents It enables the duplex feature adds start and end banners and changes the number of pages per sheet
150. ing Address Book See Address Book on page 86 Group Dial Numbers If you frequently send the same document to several destinations you can group these destinations and set them under a group dial number You can then use a group dial number to send a document to all of the destinations within the group You can set up to 200 group dial numbers using the destination s existing speed dial numbers Registering a Group Dial Number Press Fax on the control panel Press Address Book on the control panel Press the up down arrows to highlight New amp Edit and press OK Press the up down arrows to highlight Group Dial and press OK eS SS Enter a group dial number between 1 and 200 and press OK If an entry is already stored in the number you choose the display shows a message to allow you to change it 6 Enter the name you want and press OK For details on how to enter alphanumeric characters refer to Using the Keypad on page 13 7 Enter the first few letters of the speed dial s name you want 8 Press the up down arrows until the name and number you want highlights and press OK 9 Press OK when Yes highlights at the Add Another prompt Repeat the steps to add other speed dial numbers into the group When you have finished press the left right arrows to select No at the Add Another prompt and press OK 10 Press Stop to return to Ready mode Editing a Group Dial Number Press Fax on the control panel Press Address
151. int options are changed and then try to restart the job from the beginning Since Unified Linux Driver locks the port while printing the abrupt termination of the driver keeps the port locked and unavailable for subsequent Print jobs If this situation occurs try to release the port by selecting Release port in Port configuration window The machine does not appear Ensure your machine is attached to your computer connected properly on the scanners list via the USB port and is turned on Ensure the scanner driver for your machine is installed on your system Open Unified Linux Driver configurator switch to Scanners configuration then press Drivers Make sure that a driver with a name corresponding to your machine s name is listed in the window Ensure the port is not busy Since functional components of the machine printer and scanner share the same I O interface port simultaneous access of different consumer applications to the same port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over the machine The other consumer will encounter device busy response This usually happens when starting a scan procedure An appropriate message box appears To identify the source of the problem open the Ports configuration and select the port assigned to your scanner port s symbol dev mfp0O corresponds to LP 0 designation displayed in the scanners options dev mfp1 relates to
152. inter 96 Number of Copies 105 Orientation 104 Output Options 111 Overlay 110 Paper Options 105 Paper Tab 105 Print using Windows 94 Quality 104 Scaling Options 106 Toner Save 107 Unix 122 USB Port 128 Watermark 109 Xerox Tab 112 Print Cartridge 29 182 Storage and Handling 182 Toner Level 184 Print Cartridge Replacement 183 Print Cartridge Toner Level 184 Print Procedure 102 Print Specifications 228 Print CentreWare Internet Services 137 Printer Drivers 16 Printer Settings Macintosh 117 Printer Software 94 Printing a Machine Report 221 Printing from USB 125 128 Printing Problems 205 Printing Quality Problems 213 Printing Reports 25 157 221 Printing the Address Book 89 Printing the Information Pages 157 Priority Send 79 82 Problem Solving 188 Problems Bypass Tray 195 Copying 217 Fault Messages 198 Fax 219 Inside the Machine 196 Linux 210 Macintosh 212 Output Area 196 Paper Feeding 203 PostScript 208 Print Quality 213 Printing 205 Scanning 218 Tray 1 194 Tray 2 194 Windows Printing 209 Product Configurations 10 Product Recycling and Disposal 249 Product Safety Certification 237 Properties CentreWare Internet Services 141 Q Quality 104 Quality Problems 213 Quantity 34 R Radio Equipment amp Telecommunications Terminal Equipment Directive 247 Rear Door 9 23 24 44 Receiving 167 Receiving Faxes 91 Answering Machine 91
153. inter in use The printer software also provides the Fax from PC function if selected during the installation process A printer driver is software that lets your computer communicate with your printer The procedure to install drivers may differ depending on the operating system you are using All applications should be closed on your PC before beginning installation You can install the printer software for a local networked or wireless printer using the typical or custom method For further information refer to the System Administrator Guide Local Printer A local printer is a printer directly attached to your computer using a printer cable such as a USB cable If your printer is attached to a network refer to Networked Printer on page 96 Note If the New Hardware Wizard window appears during the installation procedure select Close or Cancel 1 Make sure that the printer is connected to your computer and powered on 2 Insert the supplied CD ROM into ai er woncenrez3 your CD ROM drive The CD ROM p should automatically run and an installation window appear e Ifthe installation window does not appear select the Start button and then Run Type X Setup exe replacing X with the letter which represents your drive and select OK e If you use Windows Vista select Start gt All programs gt Accessories gt Run and Exit Program type X Setup exe If the AutoPlay window appears in Windows Vista select Run
154. ion 234 Basi REGUIGLIONS a 4405 4545 de en ewer need den dec cdd 238 CORSA oo 0 242 FPOCRCOUIGHONS a ee ea a oc 245 Material Safety DOTO dar ed des eme cadres cross ce 248 Product Recycling and Disposal 20 249 Energy Program Compliance 2 2022222222220 251 Environment Health and Safety EH amp S Contact Information 252 Index Xerox WorkCentre 3315DN 3325DN 3325DNI 5 User Guide Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Getting Started This chapter includes Machine Overview on page 8 Powering on the Machine on page 11 Control Panel Overview on page 12 Software on page 16 Loading Paper on page 18 Loading Documents on page 22 Media Output Locations on page 23 Machine Status on page 25 General Care and Consumables on page 29 Further Assistance on page 30 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 7 Machine Overview Machine Overview Before you use your machine take some time to familiarize yourself with the various features and options Front View Bypass Tray Automatic Document Feeder Output Tray Paper Level Indicator Output Tray Control Panel Bypass Tray Extension Bypass Tray Width Guides Output Tray Support Document Glass Cover Document Glass Paper Tray 2 Optional Paper Tray 1
155. ion on the e mails you have recently sent Fax Received This report shows information on the faxes you have recently received Scheduled Job This list shows the documents currently stored for delayed faxing along with the start time and type of each operation Junk Fax This list shows the fax numbers specified as junk fax numbers To add or delete numbers access the Junk Fax Setup menu See Fax Setup on page 166 Network Configuration This list shows information about your machine s network connection and configuration Stored Jobs Prints jobs currently stored on the optional memory or HDD within the machine Completed Jobs Prints a list of completed jobs Net User Auth Prints users and their IDs who logged into the Domain Usage Counter This list shows the number of impressions made on the machine The list includes Total Impressions Black Impressions Maint Impressions Sheets 2 Sided Sheets Fax Options Prints fax setup information NO 6 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Machine Status Feature Defaults Your machine provides default settings for Copy Scan E mail and Fax so that you can quickly and easily make selections for your job The default selections can be changed by selecting the Machine Status button on the control panel and the down arrow to select Feature Defaults A password may be required to access and change the System Setup settings Note Some options may be unav
156. ions e Maint Impressions e Sheets e 2 Sided Sheets 3 Press the up down arrows to highlight the option required and press OK 4 Press the up down arrows to highlight the setting required or enter the correct information using the keypad 5 Press OK to save the selection 6 Continue customizing the Machine Information defaults as required then press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI 155 User Guide Toner Level Toner Level 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Toner Level and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions A graphical depiction of the level of toner remaining is indicated 3 Press Stop to return to Ready mode 156 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Information Pages Information Pages 1 2 Press Machine Status on the control panel Press the up down arrows to highlight Information Pages and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions The following Information Pages are available to print Report Description All Reports This option enables you to print all the reports and information pages Configuration This report provides information about your machine setup including the serial n
157. ions page displays Select the number of copies required in the Quantity menu Select the required orientation of your print from the Orientation menu Select the required option for 2 Sided printing In the Print Ready File area select the Browse button The File Download page displays Select the print ready document and select OK OO NAM DWN Select Apply to print the document Xerox WorkCentre 3315DN 3325DN 3325DNI 137 User Guide Address Book Address Book The Address Book tab allows you to create individual and group address lists to use with the E mail and Fax features You can also use Address Book to create Scan to FTP SMB destinations For instructions on creating Scan to FTP SMB destinations refer to the System Administrator Guide Create New Individual To add a new Individual in the Address Book Internet Services Kenda WorkCentre 452 an 200 1 At your Workstation open the s aa web browser and enter the IP Address of the machine in the Address Bar Press Enter 3 Click Address Book 4 Click Individual if not already selected 5 Click Add 6 Enter name speed dial number e mail address and fax number as required 7 Click Apply Moi ee Ce ed Te ede Le Delete an Individual Address Book Entry 1 Inthe Address Book area click the Individual link and check the checkbox for the address you want to delete 2 Select the Delete button 3 Select OK when the Do you really
158. ipment This requires manufacturers to improve environmental performance of in scope products and supports the EU action plan on energy efficiency In scope products are Household and Office equipment that meet the following criteria e Standard monochrome format products with a maximum speed less than 66 A4 images per minute e Standard color format products with a maximum speed less than 51 A4 images per minute Environmental Benefits of Duplex Printing Most Xerox products have duplex printing also known as 2 sided printing capability This enables you to print on both sides of the paper automatically and therefore helps to reduce the use of valuable resources by reducing your paper consumption The Lot 4 Imaging Equipment agreement requires that on models greater than or equal to 40 ppm color or greater than or equal to 45 ppm monochrome the duplex function has been auto enabled during the setup and driver installation Some Xerox models below these speed bands may also be enabled with 2 sided printing settings defaulted on at the time of install Continuing to use the duplex function will reduce the environmental impact of your work Xerox WorkCentre 3315DN 3325DN 3325DNI 239 User Guide Basic Regulations However should you require simplex 1 sided printing you may change the print settings in the printer driver Paper Types This product can be used to print an both recycled and virgin paper approved to an environmental stewards
159. is option for 1 sided originals e 2 gt 1 Sided Use this option for 2 sided originals e 2 gt 1 Sided Rotated Use this option for 2 sided originals which have the second side rotated This option will rotate the second side image 180 degrees Select the 2 Sided option required using the up down arrows and press OK 50 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 2 Scan Procedure The following features are available through the Menu button for Scan to USB Scan to FTP and Scan to SMB Original Size Use to set the size of the image being scanned Original Type Used to improve the image quality by selecting the document type for the originals Resolution Sets the image resolution A higher resolution increases the file size Output Color Sets the color mode of the scanned image File Format Sets the file format of the saved image Lighten Darken Provides manual control to adjust the lightness or darkness of the scanned images Contrast Use to increase or decrease the contrast between black and white images Press the up down arrows until the feature you want highlights and press OK Select the setting required and press OK For information about each of the options refer to Scan Options on page 53 Start the Job Press the Start button If using the document glass to scan 2 sided originals the machine displays a message when ready to scan side 2 Continue scanning until all sides have been scanned You
160. it the image Tools Name Function Restores the action you canceled Allows you to scroll through the image ee E Zoom In Zooms the image in Scale Allows you to scale the image size you can enter the size manually or set the rate to scale proportionally vertically or horizontally Rotate Allows you to rotate the image you can select the number of degrees from the drop down list Xerox WorkCentre 3315DN 3325DN 3325DNI 61 User Guide Linux Scanning Function Allows you to flip the image vertically or horizontally a Effect Allows you to adjust the brightness or contrast of the image or to invert the image Properties Shows the properties of the image For further details about the Image Manager application refer to the on screen help 62 Xerox WorkCentre 331 5DN 3325DN 3325DNI User Guide E mail E mailing with your machine lets you turn pictures and text into digital files that can be sent to an e mail address You can scan the originals and e mail the scanned image to several destinations from the machine by e mail This chapter includes e E mail Procedure on page 64 e E mail Options on page 68 e Address Book on page 70 e Smart Key Addresses on page 71 Xerox WorkCentre 3315DN 3325DN 3325DNI 63 User Guide E mail Procedure E mail Procedure If E mail has been enabled an electronic file can be created from a hard copy original The electronic file can be e mailed to a specified address
161. k 5 Select OK Xerox WorkCentre 3315DN 3325DN 3325DNI 59 User Guide Linux Scanning Linux Scanning You can scan a document using the Unified Driver Configurator window Make sure that the machine is powered on and connected to your computer via USB cable or connected to the network Install the scan driver Follow the install instructions provided with your driver Scanning 1 Double click the Unified Driver Configurator on your desktop Click the amp ss button to switch to Scanners Configuration Select the scanner in the list e If you use only one machine device and it is connected to the computer and turned on your scanner appears in the list and is automatically selected e If you have two or more scanners connected to your computer you can select any scanner to work at any time For example while acquisition is in progress on the first scanner you may select the second scanner set the device options and start the image acquisition simultaneously 4 Click Properties 5 Load originals face up into the automatic document feeder or place a single original face down on the document glass 6 From the Scanner Properties window click Preview The document is scanned and the image preview appears in the Preview Pane 7 Drag the pointer to set the image area to be scanned in the Preview Pane 8 Change the scan options in the Image Quality and Scan Area sections e Image Quality This option allows you to selec
162. l After printing remove any unfed paper and close the bypass tray Envelope Mode k 146 Lower the bypass tray located on the front of the machine and unfold the paper support extension Remove any curl on envelopes before loading them into the bypass tray Prepare a stack of envelopes for loading by flexing or fanning them back and forth A maximum of 5 envelopes can be loaded Straighten the edges on a level surface Note For more information on media specifications refer to Media Specifications on page 150 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Loading Paper Load envelopes short edge feed and with the flaps facing down as shown in the illustration Adjust the paper guide to the width of the stack of print material Ensure you have not loaded too much print media The stack should be under the Maximum Fill line indicated by the symbol VVV Open the rear door and leave the door open during printing When printing from your computer ensure you press the Select Paper button to specify the correct paper size color and type Not confirming the paper details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The settings made from the printer driver on your computer override the settings on the control panel After printing close the bypass tray Xerox WorkCentre 3315DN 3325DN 3325DNI
163. l panel Xerox WorkCentre 3315DN 3325DN 3325DNI 83 User Guide Using Fax Forward Press Menu on the control panel Press the up down arrows to highlight Forward and press OK Select the option required Fax a Press the up down arrows to highlight Fax and press OK b Press the up down arrows to highlight Receive Forward and press OK c Press the up down arrows to highlight On and press OK _ Enter the fax number to which faxes are to be sent and press OK E mail a Press the up down arrows to highlight E mail and press OK b Press the up down arrows to highlight Receive Forward and press OK c Press the up down arrows to highlight On and press OK d Enter your e mail address and press OK e Enter the e mail address to which faxes are to be sent and press OK Server a Press the up down arrows to highlight Server and press OK b Press the up down arrows to highlight Receive Forward and press OK c Press the up down arrows to highlight On and press OK Deactivating Fax Forward Follow the steps below to deactivate the Fax Forward option St ee oe ee E 84 Press Fax on the control panel Press Menu on the control panel Press the up down arrows to highlight Fax Feature and press OK Press the up down arrows to highlight Forward and press OK Press the up down arrows to highlight Fax E mail or Server and press OK Press the up down arrows to highlight Send Forward or Receive Forward and press OK Press the
164. llows you to communicate with your machine through a web browser Entering the IP Address of the machine as the URL Universal Resource Locator in the browser provides direct access to the machine over the internet or intranet For detailed setup information refer to the System Administrator Guide This chapter includes Using CentreWare Internet Services on page 132 Status on page 133 Jobs on page 134 Print on page 137 Address Book on page 138 Properties on page 141 Support on page 142 Xerox WorkCentre 3315DN 3325DN 3325DNI 131 User Guide Using CentreWare Internet Services Using CentreWare Internet Services Prior to connecting to CentreWare Internet Services the machine must be connected to the network either physically all models or wirelessly WorkCentre 3325DNI only and have TCP IP and HTTP enabled An operational workstation with TCP IP Internet or Intranet accessibility is also required Note Some options may be unavailable depending on your machine configuration To access CentreWare Internet Services 1 Open the web browser from your workstation 2 Inthe URL field enter http followed by the IP Address of the machine For example if the IP Address is 192 168 100 100 enter the following into the URL field http 192 168 100 100 3 Press Enter to view the Home page The CentreWare Internet Services options for your machine are displayed Note To find the IP Address of your machine print a configuration
165. lt settings are used unless they have been changed for the current job Note Some options may be unavailable depending on your machine configuration 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Feature Defaults and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Copy Defaults and press OK The following Copy Defaults options and settings are available Note indicates the factory default setting Option Description Settings Original Size Use this option to select the default Original Size setting for Copy jobs A5 B5 Letter Legal Executive US Folio Oficio Quantity Use this option to enter the default copy quantity Default setting 1 999 1 Collation If On is selected the copy output will be collated for example 1 2 3 1 2 3 1 2 3 If Off is selected the job will be uncollated for example 1 1 1 2 2 2 3 3 3 Xerox WorkCentre 3315DN 3325DN 3325DNI 159 User Guide Feature Defaults Option Description Settings Reduce Enlarge Use this option to select the default Reduce enlarge 100 setting for Copy jobs Variable Auto Fit LGL gt LTR 78 LGL gt A4 83 A4 gt A5 71 A4 gt LTR 94 A5 gt A4 141 EXE gt LTR 104 25 50 150 200 400 Lighten Darken Use this option to select the default Lighten Darken Lighte
166. ly busy station There is a problem in SMTP authentication There is a problem on the network interface card The print cartridge has reached the end of its lifespan The printer stops printing Only a small amount of toner is left in the print cartridge The print cartridge will need to be replaced soon The print cartridge you have installed is not for your machine The print cartridge is not installed There are too many received faxes in the memory Xerox WorkCentre 3315DN 3325DN 3325DNI Suggested Solutions e You can press OK to immediately redial or Stop to cancel the redial operation The engine in your printer is e Please wait a few minutes checking some problems detected There is a problem in DNS e Configure the DNS setting There is a problem in POP3 e Configure the POP3 setting There is a problem in SMTP e Change to the available server e Configure the authentication setting Turn the power switch off and on If the problem persists call for service Replace the print cartridge See Replacing the Print Cartridge on page 183 Prepare a new cartridge for replacement You may temporarily increase the printing quality by redistributing the toner See Redistributing Toner on page 189 Install a new print cartridge designed for your machine Install the print cartridge Print or remove received fax Message Too many Faxes Too may faxes are queued
167. m 8 5 x 11 0 inches 216 x 279 mm 8 5 x 14 0 inches 216 x 355 mm 8 5 x 13 5 inches 216 x 343 mm 8 5 x 13 0 inches 216 x 330 mm X Not Supported Bypass Duplex Supported Weights Tray 1 Tray 2 ar Unit 37 to 39 lb 138 to 146 g m 32 to 40 lb 120 to 150 g m 32 to 43 lb 121 to 163 g m 28 to 32 lb 105 to 120 g m 28 to 32 lb 105 to 120 g m if you need to keep the print out for a long period time such as archives select this option 19 to 24 lb 70 to 90 g m lt a Xerox WorkCentre 3315DN 3325DN 3325DNI 151 User Guide Media Specifications The table below shows the media types supported for Print for each tray for the following paper sizes e JISBS5 7 17 x 10 12 inches 182 x 257 mm e ISOBS 6 93 x 9 84 inches 176 x 250 mm e Executive 7 25 x 10 50 inches 184 2 x 266 7 mm e AS 5 85 x 8 27 inches 148 5 x 210 mm e A6 4 13 x 5 85 inches 105 x 148 5 mm e Postcard 4 x 6 inches 101 6 x 152 4 mm e Monarch 3 88 x 7 5 inches 98 4 x 190 5 mm Envelopes e DL Envelopes 4 33 x 8 66 inches 110 x 220 mm e C5 Envelopes 6 38 x 9 02 inches 162 0 x 229 mm e C6 Envelopes 4 49 x 6 38 inches 114 x 162 mm e No 10 Envelopes 4 12 x 9 5 inches 105 x 241 mm Key O Supported X Not Supported Bypass Duplex Tray Unit OR ee E SEA E NS ce a a a Types Supported Weights Tray 1 Tray 2 Postcard 32 to 43 lb 121 to 163 g m card X X stock For more information on supported paper sizes and we
168. mm and weighing between 16 lb and 58 lb 60 g m and 220 g m7 For more media specifications refer to Media Specifications on page 150 Xerox WorkCentre 3315DN 3325DN 3325DNI 145 User Guide Loading Paper Loading the Bypass Tray 1 Lower the bypass tray h located on the front of the machine and unfold the paper support extension Prepare a stack of paper for loading by flexing or fanning it back and forth Straighten the edges on a level surface Remove any curl on postcards envelopes and labels before loading them into the bypass tray Note The bypass tray can hold a maximum of 50 sheets of 20 lb 80 g m bond paper 5 transparency sheets or 5 envelopes Load the print material between the width guides with the print side facing up Note Hold transparencies by the edges and avoid touching the print side Adjust the paper guide to the width of the stack of print material Ensure you have not loaded too much print media The stack should be under the Maximum Fill line indicated by the symbol VW When printing from your computer ensure you select the Select Paper button to specify the correct paper size color and type Not confirming the paper details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The settings made from the printer driver on your computer override the settings on the control pane
169. must first create one containing your logo or another image i AE a aE Create or open a document containing text or an image for use in a new page overlay Position the items exactly as you want them to appear when printed as an overlay Select Edit from the Overlay drop down list The Edit Overlay window appears Select Create and type a name in the File name box Select the destination path if necessary Select Save The name appears in the Overlay List box Select OK Note The overlay document size must be the same as the documents you print with the overlay Do not create an overlay with a watermark Select OK on the Advanced tab page Select OK in the main Print window An Are you Sure message displays Select Yes to confirm Using a Page Overlay E 3 Select the required overlay from the Overlay drop down list box If the overlay file you want does not appear in the overlay list select the Edit button and Load Overlay and select the Overlay file If you have stored the overlay file you want to use in an external source you can also load the file when you access the Load Overlay window After you select the file select Open The file appears in the Overlay List box and is available for printing Select the overlay from the Overlay List box If necessary select Confirm Page Overlay When Printing If this box is checked a message window appears each time you submit a document for printing asking you to confirm
170. n 1 to 5 option for Copy jobs Lighten Darken adjusts the Normal lightness or darkness of the output Darken 1 to 5 Contrast Adjusts the contrast between dark and light areas of More 1 to 5 the original Normal Less 1 to 5 Original Type Use this option to set the default Original Type setting Text for Copy jobs Text Photo Photo Layout Use this option to set the default Layout setting for Normal Copy jobs 2 Up 4 Up ID Copy Poster Copy Clone Copy Book Copy 3325DN DNI only Booklet Creation 3325DN DNI only Background Use to automatically reduce or eliminate the dark Off Suppression background resulting from scanning colored paper or Auto newspaper originals Enhance Levels 1 to 2 Erase Levels 1 to 4 160 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Feature Defaults Option Description Settings Margin Shift Allows you to create a binding margin on the page The Off image can be adjusted up or down on the page and or Auto Center shifted to the right or left The Auto Center option is Custom Margin available for documents scanned from the document Left Margin Right glass and automatically places the image centrally on Margin Top Margin the page Bottom Margin 0 20 mm Edge Erase Allows you to erase spots drill holes fold creases and Off 3325DN DNI only staple marks along any of the four edges of a Small Original document The Book Center option is available for Hole Punch books sca
171. n line space or the columns of the actual print output Margins Tab e Use Margins Set the margins for the document By default margins are not enabled The user can change the margin settings by changing the values in the respective fields Set by default these values depend on the page size selected 122 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Unix e Unit Change the units to points inches or centimeters Printer Specific Settings Tab Select various options in the JCL and General frames to customize various settings These options are specific to the printer and depend on the PPD file Xerox WorkCentre 3315DN 3325DN 3325DNI 123 User Guide Printing using Unix 124 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide USB Port USB memory devices are available with a variety of memory capacities to give you more room for storing documents For information about setting up and enabling the USB Port refer to the System Administrator Guide This chapter includes e Inserting the USB Memory Device on page 126 e Scanning to USB Memory Device on page 127 e Printing from USB Memory Device on page 128 e Managing USB Memory on page 129 Xerox WorkCentre 3315DN 3325DN 3325DNI 125 User Guide Inserting the USB Memory Device Inserting the USB Memory Device 1 Check your USB Memory Device is within specification e Your machine supports USB memory devices with FAT16 FAT32 and sector size of 512 byte
172. n the control panel 3 Press the up down arrows to highlight Layout and press OK 4 Press the up down arrows to highlight Clone Copy and press OK 5 Select OK to save your selections and press Menu to return to the top level menu 6 Load originals and press Start 42 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Media Output Locations Media Output Locations The machine has two output locations e Output tray face down D up to a maximum of 150 sheets of 20 lb 80 g m paper e Rear door face up D one sheet at a time The machine sends output to the output tray by default If special media such as envelopes print out with wrinkles curl creases or black bold lines the rear door should be used for the output Open the rear door and keep it open while printing one sheet at a time Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open will cause paper jams Using the Output Tray The output tray collects printed paper face down in the order in which the sheets were printed The output tray should be used for most jobs When the output tray is full a message displays on the control panel Xerox WorkCentre 3315DN 3325DN 3325DNI 43 User Guide Media Output Locations To use the output tray make sure that the rear door is closed Notes e If paper coming out of the output tray has problems such as excessive curl try printing to the rear door
173. nce you have entered a group dial number you cannot enter any more group dial numbers 5 Enter the second fax number and press OK The display asks you to enter another fax number To enter more fax numbers press OK when Yes is highlighted and repeat the steps You can add up to 10 destinations When you have finished entering fax numbers press the left right arrows to select No at the Another No prompt and press OK 6 Load originals and press Start to start storing the scanned original data into memory If using the document glass to scan more than one original select Yes to add another page Load another original and press OK When you have finished select No at the Another Page prompt The machine sends the fax to the numbers you entered in the order in which you entered them Delay Send You can set your machine to send a fax at a later time when you will not be present Use this feature to transmit faxes during off peak hours or when sending to another country or time zone You cannot send a color fax using this feature 1 Press Fax on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to highlight Delay Send and press OK 4 Enter the number of the receiving fax machine and press OK You can select speed dial numbers or a group dial number by pressing the Address book button For details see Address Book on page 86 80 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Using Fax
174. nd machine configuration e Normal This is the default print mode and is used for printing without saving the print file in memory Printing using Windows Printer Name erox WorkCentre 3325 Status Type Where Comment Ready Xerox WorkCentre 3325 xerox MFP PC Fax Part Paper Orientation Size A4 Portrait Auto Select Network Source Xerox WorkCentre 3325 Properties Basic Paper Graphics Advanced Earth Smart Xerox Landscape Cancel Properties Paper Print Mode Normal A4 mm Orientation 210x297 mm inch Layout Options Type Single Page Per Side v Page Border None v Portrait Landscape Rotate 180 Degrees Presets 2 Sided Printing TS z a efrau rese Printer Default None Long Edge Short Edge Reverse 2 Sided Printing Printer Status Xerox WorkCentre 331 5DN 3325DN 3325DNI User Guide 103 Printing using Windows e Sample Useful when printing more than one copy Allows you to print one copy first and the rest of the copies later when they have been checked e Secure This mode is used for printing confidential documents A pop up screen enables you to enter a 4 digit password At the machine re enter the password to release the job for print e Save Select this option to save a document on the printer without printing If you want to save
175. nned from the document glass and erases the Book Center black horizontal line resulting from copying the spine of Border Erase the book 4 Press the up down arrows to highlight the option required and press OK 5 Press the up down arrows to highlight the setting required or enter the correct information using the keypad 6 Press OK to save the selection 7 Continue customizing the Copy Defaults as required then press Stop to return to Ready mode Scan Defaults The Scan options including File Format Output Color and Resolution can be set to those most frequently used for the following scan services e Scan to USB e Scan to FTP 3325DN DNI only e Scan to SMB 3325DN DNI only When you scan a document the default settings are used unless they have been changed for the current job 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Feature Defaults and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Scan Defaults and press OK 4 Press the up down arrows to highlight USB FTP or SMB and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI 161 User Guide Feature Defaults The following Scan Defaults options and settings are available Note indicates the factory default setting Option Original Size Original Type Output Color File F
176. ocuments change the Original Size option Refer to E mail Options on page 68 for further information Note Documents are only scanned once even when several copies are selected Enter the E mail Address 1 Press the E mail button on the control panel If Authentication is enabled enter your Login ID and Password if required 2 When Enter From Address appears enter the sender s e mail address and press OK If Send to Myself appears press the left right arrows to highlight Yes or No and press OK 3 When Enter Destination Addresses appears enter the recipient s e mail address and press OK e Use the com button to add commonly used address text to the e mail address for example com or yourdomainname com Press the com key repeatedly until the text required is displayed and press OK The text is added to the address The Smart Key text can be customized using CentreWare Internet Services refer to Smart Key Addresses on page 71 for instructions Oey lS e E mail addresses can also be added using the Address Book refer to Address Book on page 70 for instructions e Press the down arrow and enter additional e mail addresses if required and press OK If File Format appears highlight the file format required and press OK 5 Enter an e mail subject and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI 65 User Guide E mail Procedure 6 When Ready to E mail appears you can add or edit the recipient
177. on 12 Machine Status Menu 154 Macintosh 58 2 Sided 118 Layout 117 N up Printing 118 Scanning from a Network Machine 58 Scanning with USB Connection 58 Toner Save Mode 118 Macintosh Printing Features 118 Graphics 117 Paper 118 Resolution 117 Macintosh Problems 212 Maintenance 175 182 236 Maintenance Safety Information 236 Making Copies 31 32 Managing USB Memory 129 Manual Dial 76 Manual Dial com 13 Manual Receive 91 Margin Shift 38 Material Safety Data 248 Media 143 Media Output Locations 23 Media Specifications 150 225 Media Types 151 Menu Overview 15 Messages 198 Meter Reading 26 155 Methods of Scanning 46 Metric Defaults 170 Moving the Machine 187 Multi Send 79 80 N Network Port 9 Network Scanning 45 47 Network Settings 28 178 Networked Printer 96 Number of Copies 34 Number of Prints 26 105 155 Numeric Keys 13 Numeric keys 13 N up printing 118 O OK button 12 On Off 11 Operational Safety 231 Operational Safety Information 234 Optional Tray 2 194 Options Copy 36 E mail 68 Scan 53 Orientation 104 Original Size 36 53 68 79 Original Type 37 53 68 Originals 22 32 47 64 74 Output Area 196 Output Color 53 68 Output Module Specifications 226 Xerox WorkCentre 3315DN 3325DN 3325DNI 25 7 User Guide Output Options 111 Output Tray 8 23 43 185 Output Tray Support 8 Overlay 110 Overview Scanning 46 Ove
178. on in print quality Xerox WorkCentre 3315DN 3325DN 3325DNI 107 User Guide Printing using Windows Advanced Tab You can select Advanced output options for your document such as watermarks or overlay text Print Mode Watermark Watermark Overlay Text Output Options Print Order Skip Blank Pages Manual Margin Security Job Encryption Printer Status 108 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Paper A4 mm __210x297mm inch Details Default Preset v DER LES SE A i Printing using Windows Waterm ark Xerox WorkCentre 3325 Properties EE This option allows you to print text gt Paper over an existing document There are A4 mm several predefined watermarks that come with the printer which can be modified or you can add new ones to meny ur Basic Paper Graphics Advanced Earth Smart Xerox Normal Watermark 210 x 297 mm inch Watermark CONFIDENTIAL the list Text TOP SECRET Edit Output Options Using an Existing Watermark Print Order Normal Select the required watermark from the Watermark drop down list You will see the selected watermark in the preview image Creating a Watermark 1 4 5 _ Skip Blank Pages Manual Margin Security Presets Job Encryption Untitled Watermark Select Edit from the Watermark drop down list The Edit Watermark window appears Enter a text mes
179. on the control panel 2 Press the up down arrows to highlight SMB and press OK 3 If required press the 2 Sided button and Menu button to select the Scan settings Refer to Select the Features on page 50 4 Press OK 5 If Authentication is enabled enter your Login ID and if required your password 6 Press the up down arrows until the server you want highlights and press OK 7 Press the up down arrows to highlight the File Format you want and press OK Scan to FTP Make sure that your machine is connected to a network Make sure the machine has been configured using CentreWare Internet Services Refer to the System Administrator guide for instructions 1 2 3 a o E Press Scan on the control panel Press the up down arrows to highlight FTP and press OK If required press the 2 Sided button and Menu button to select the Scan settings Refer to Select the Features on page 50 Press OK If Authentication is enabled enter your Login ID and if required your password Press the up down arrows until the server you want highlights and press OK Press the up down arrows to highlight the File Format you want and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI 49 User Guide Scan Procedure Scan to WSD Using this option you can scan to applications or computers that support Microsoft s Web Services for Devices 1 Press Scan on the control panel 2 Press the up down arrows to highlight WSD and press OK 3 If req
180. ooklet Creation feature to be selected Press Copy on the control panel Press Menu on the control panel Press the up down arrows to highlight Layout and press OK Press the up down arrows to highlight Booklet Creation and press OK Press the up down arrows to highlight 1 Sided Originals or 2 Sided Originals and press OK Select OK to save your selections and press Menu to return to the top level menu Load originals and press Start Poster Copy Your original will be divided into 9 portions You can paste the printed pages together to make one poster sized document _ Note This Copy feature is available only when you place 7 Originals on the document glass Press Copy on the control panel ow Vad N d Press Menu on the control panel Press the up down arrows to highlight Layout and press A 3x3 OK Press the up down arrows to highlight Poster Copy and press OK Select OK to save your selections and press Menu to return to the top level menu Load originals and press Start Each portion is scanned and printed one by one Xerox WorkCentre 3315DN 3325DN 3325DNI 41 User Guide Using the Layout Options Clone Copy The machine prints multiple original images on a single page The number of images is automatically determined by the Original image and the paper size Note This Copy feature is available only when you place originals on the document glass 1 Press Copy on the control panel 2 Press Menu o
181. option to select the image quality setting required e Best Use this option if printing graphics or photographs e Normal Use this option for text or line art Layout Options Layout Options allow you to select a different layout for your output You can select the number of pages to print on a single sheet of paper To print more than one page per sheet the pages will be reduced in size and arranged in the order you specify e Single Page Per Side Use this option if the layout does not require changing 104 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Windows Multiple Pages Per Side Use this option to print multiple pages on each page You can print up to 16 pages on one sheet Select the number of images required on each side the page order and if borders are required Poster Printing Use this option to divide a single page document onto 4 9 or 16 segments Each segment will be printed on a single sheet of paper for the purpose of pasting the sheets together to form one poster size document Select Poster 2x2 for 4 pages Poster 3x3 for 9 pages or Poster 4x4 for 16 pages Then choose the overlap amount in mm or inches Booklet Printing This allows you to print your document on both sides of the paper and arrange the pages so that the paper can be folded in half after printing to produce a booklet 2 sided Printing You can print on both sides of a sheet of paper Before printing decide how you want your doc
182. or 192 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting Pull down the pressure levers about 90 degrees Leave the rear door open Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open will cause paper jams Note Only use when the printout has more than 20mm curl gt 20 mm 7 87 in Tips for Avoiding Paper Jams By selecting the correct media types most paper jams can be avoided When a paper jam occurs refer to Paper Jams on page 192 Ensure that the adjustable guides on the paper tray are positioned correctly See Loading Paper Tray 1 and Paper Tray 2 optional on page 144 Do not overload the tray Ensure that the paper level is below the paper capacity mark on the inside of the tray Do not remove paper from the tray while your machine is printing Flex fan and straighten paper before loading Do not use creased damp or highly curled paper Do not mix paper types in a tray Use only recommended print media See Media Types on page 151 Ensure that the recommended side of the print media is facing down in the tray or facing up in the bypass tray Do not print duplex output with the rear door open When a paper jam occurs a warning message appears on the display screen A CAUTION To avoid tearing the paper pull the jammed paper out slowly and gently Follow the instructions in the following sections to clear the jam Xero
183. orage and Handling 182 CVT Glass 29 D Date amp Time 170 Deactivate Secure Receive 85 Deactivating Fax Forward 84 Default Paper Size 171 Defaults Clear Settings 176 Copy 27 159 254 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide E mail 27 163 Fax Setup 27 Machine Settings 170 Maintenance 175 Network Settings 28 178 Paper Settings 173 Scan 27 161 Sound Settings 174 System Setup 28 170 Delay Send 79 80 Delayed Fax Add Page 79 Cancelling a Job 81 Delete a Group Dial 140 Deleting an Address Book Entry 88 Deleting an Image File 129 Device Safety 235 Document Feeder 22 32 47 64 74 185 226 Cover 8 Input Tray 8 Jams 190 Output Tray 8 Width Guides 8 Document Feeder Specifications 226 Document Glass 8 22 32 47 64 74 185 Cleaning 29 Cover 8 Document Loading 22 32 47 64 74 Double Sided Printing 105 DRPD Mode 91 168 Duplex Unit 9 E Earth Smart Settings 172 Earth Smart Tab 111 Edge Erase 38 Editing a Group Dial Number 87 Electrical Specifications 227 Electrical Supply 234 Electrical Voltage 227 E mail 63 Address Book 70 Contrast 69 File Format 69 Lighten Darken 69 Original Size 68 Original Type 68 Output Color 68 Printing the Address Book 70 Resolution 68 Searching the Address Book 70 Send 66 Smart Key Addresses 71 Stop 67 E mail Address 65 E mail Defaults 27 163 E mail Job Status 67 E mail Options 68 E mail Procedur
184. ord Gb to the machine and a power outlet The power cord must be plugged into a grounded power socket 2 Press the ON OFF amp switch to the ON I position Power Save This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use e When the printer does not receive data for an extended period of time the Power Save mode becomes active and power consumption is automatically lowered e Press the Power Save button to select the Power Save mode immediately To restore the machine to a normal state press any button Note When in Power Save mode the machine will not recognize when a USB Memory Device is inserted into the USB port Press any button to restore the machine to a normal state and reinsert the USB Memory Device into the port Powering off the Machine There are two ways to switch the machine off e Press the ON OFF switch to the O position e Press the Power Save button and select Power Down and then OK Xerox WorkCentre 3315DN 3325DN 3325DNI 11 User Guide Control Panel Overview Control Panel Overview CA 18 20 21 com TUV WXYZ ll JO 7 o 23 11 14 z s 10 x 43 16 8 Copy Activates Copy mode qi F Pn Scan Activates Scan mode E mail Activates E mail mode A Fax Activates Fax mode g CD mi Display Screen Displays all the available programming features plus general machine information C Status
185. orkCentre 3315DN 3325DN 3325DNI Alternatively you can access the documents from www xerox com support e Install Guide contains information about installing the machine e Quick Use Guide provides basic information on how to use the machine e User Guide this document contains instructions and information about all the features on the machine e System Administration Guide provides detailed instructions and information about connecting your machine to the network and installing optional features 30 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Copy This chapter includes Copy Procedure on page 32 Copy Options on page 36 Using the Layout Options on page 39 Media Output Locations on page 43 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 31 Copy Procedure Copy Procedure This section describes the basic procedure for making copies e Loading Documents on page 32 e Select the Features on page 33 e Enter the Quantity on page 34 e Start the Job on page 34 e Check the Job Status on page 35 e Stop the Copy Job on page 35 If an authentication feature is enabled you may need an account before using the machine To get an account or for more information contact your System Administrator Note Some options may be unavailable depending on your machine configuration Loading Documents Documents can be loaded either into the automatic document feeder or onto the document glass Automatic Document F
186. ormat USB File Format FTP and SMB Lighten Darken Contrast Description Use this option to select the default Original Size setting for Scan jobs Use this option to select the default Original Type for Scan jobs Use this option to select the default Resolution for Scan jobs Use this option to select the default Output Color setting for Scan jobs Use this option to select the default File Format for USB Scan jobs Use this option to select the default File Format for FTP and SMB Scan jobs Note JPEG only available for Color option Use this option to select the default Lighten Darken option for Scan jobs Lighten Darken adjusts the lightness or darkness of the output Adjusts the contrast level between dark and light areas of the original Settings A4 A5 B5 Letter Legal Executive Folio Oficio Text Text Photo Photo Color Grayscale Black and White JPEG BMP Single TIFF Multi TIFF PDF Single TIFF Multi TIFF PDF JPEG Lighten 1 to 5 Normal Darken 1 to 5 More 1 to 5 Normal Less 1 to 5 5 Press the up down arrows to highlight the option required and press OK 6 Press the up down arrows to highlight the setting required and press OK to save the selection 7 Continue customizing the Scan Defaults as required then press Stop to return to Ready mode 162 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Feature Defaults E mail Defaults
187. osh with Acrobat the one in Acrobat Reader Reader 6 0 or higher colors print incorrectly Note Refer to the Macintosh User Guide supplied with your computer for further information on Macintosh error messages 212 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting Print Quality Problems If the inside of the machine is dirty or paper has been loaded improperly there might be a reduction in print quality See the table below to clear the problem Condition Light or faded print Toner specks A aBb Cc AaBbGc AaBbC c A aB b C c A aBb Ce Suggested Solutions If a vertical white streak or faded area appears on the page the toner supply is low You may be able to temporarily extend the print cartridge life See Redistributing Toner on page 189 If this does not improve the print quality install a new print cartridge The paper may not meet paper specifications for example the paper may be too moist or rough See Media Guidelines on page 150 If the entire page is light the print resolution setting is too low or the toner save mode is on Adjust the print resolution and turn the toner save mode off See the help screen of the printer driver A combination of faded or smeared defects may indicate that the print cartridge needs replacing See Replacing the Print Cartridge on page 183 The paper may not meet specifications for example the paper may be too moist or rough See Media Guidelines
188. ou are unable to insert the plug into the outlet contact a licensed electrician to replace the outlet Always connect the device to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Improper connection of the device grounding conductor can result in electrical shock Power Cord Electrical Safety e Use only the power cord supplied with this device e Plug the power cord directly into a grounded electrical outlet Do not use an extension cord If you do not know whether or not an outlet is grounded consult a qualified electrician e Do not place this device where people might step on or trip on the power cord e Do not place objects on the power cord 234 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Operational Safety Information Laser Safety Information A WARNING Use of controls adjustments or performance of procedures other than those specified herein may result in hazardous light exposure With specific regard to laser safety the device complies with performance standards for laser products set by government national and international agencies as a Class 1 laser product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance Device Safety This device has been designed to provide operator access to safe areas only Operator access to hazardous areas is restricted using covers or guards which require a tool
189. ou have to and then No on the following connect Xerox WorkCentre 3325 before installation You may connect the device using the printer cable as the figure shows then turn on the screen Then the installation will power of Xerox WorkCentre 3325 Click Next gt start and a test page will not be printed at the end of the UE Please refer to the following connection method installation ji 1 Connectthe device to your computer 2 Turn on the power ofthe device Note The installation window that appears in this User Guide may differ depending on the printer and interface in use 3 f New Hardware Wizard appears close it 4 Click Next Xerox WorkCentre 3315DN 3325DN 3325DNI 99 User Guide Printing using Windows 8 Select the components to be installed and select Next You Select components that you would like to install N can change the desired Xerox installation folder by selecting nee Select components Browse Scanner Driver TWAIN WIA Select components that you would like to install WXerox WorkCentre 3325 printer driver 9 After the installation is finished xerox WorkCentre 3325 XPS printer driver F P Xerox WorkCentre 3325 PS printer driver a window asking you to print a Aerox Easy Printer Manager test page appears If you choose Bact ssser to print a test page select the EE checkbox and select Next E D A REK Otherwise just select Next and skip to step10
190. pad Dial Use this option to enter the number using the keypad For instructions refer to Using the Keypad on page 13 e Manual Dial Allows you to get the dial tone before entering the fax number e Pause Redial Allows you to send to the last number or list of numbers dialed For information about entering a Pause within the number refer to Inserting a Pause on page 14 e Speed Dial For a one digit 0 9 speed dial number press and hold the corresponding digit button on the keypad For a two or three digit speed dial number press the first digit button s and then hold down the last digit button e Address Book Select the Address Book button to access the address book and select a Speed Dial or Group Dial entry to add to the recipient list Refer to Address Book on page 86 for instructions Start the Job 1 Press the Start button 2 If using the document glass to scan 2 sided originals the machine displays a message when ready to scan side 2 Continue scanning until all sides have been scanned The machine scans the originals dials the entered number and attempts to connect with the remote fax machine Once connected the machine sends the fax job If the number you have dialed is busy or there is no answer when you send a fax the machine automatically redials the number every three minutes up to seven times according to the factory default settings 3 If the display shows Retry Redial press OK to redial the number without
191. page 203 e Printing Problems on page 205 e Copying Problems on page 217 e Scanning Problems on page 218 e Fax Problems on page 219 4 Press OK on the control panel If Check Status still appears repeat the procedure 5 If the problem cannot be resolved power off and on and try the job again If the problem persists call for service When you call for service provide the service representative with the contents of the display message Status Wireless LED The color of the Status Wireless LED located on the control panel indicate s the machine s current status The table below describes the various indicators Note Some LEDs may not be available depending on machine configuration LED Color Status Description Off Machine is offline Green fon The machine is on line and can be used Blinking When the backlight blinks the machine is printing data Orange A cover is open Close the cover There is no paper in the tray Load paper in the tray The machine has stopped due to a fault Check the display message to resolve The print cartridge has reached its estimated end of life Replace the print cartridge see Replacing the Print Cartridge on page 183 188 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting Color Status Description LED Orange Blinking e A minor error has occurred and the machine is waiting for the error to be corrected Check the display message When the problem is resolve
192. panel Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions Press the up down arrows to highlight Image Overwrite and press OK Press the up down arrows to highlight Enable or Disable and press OK If Enable is selected press OK to confirm Overwrite Now Press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI 177 User Guide Network Settings Network Settings You may set up the network using the machine s display screen Before doing that you must have the relevant information concerning the type of network protocols and computer system you use If you are not sure which setting to use contact your System Administrator to configure this machine on the network or refer to the System Administrator Guide for instructions 1 2 178 Press Machine Status on the control panel Press the up down arrows to highlight Network Settings and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions The following Network Settings options and settings are available Option Description Settings TCP IPv4 Select appropriate protocol and configure parameters e DHCP to use the network environment e BOOTP e Static TCP IPv6 Select appropriate protocol and configure parameters e IPv6
193. parency sheets or 5 envelopes 1 Lower the bypass tray D and unfold the paper support extension O Prepare a stack of paper for loading by flexing or fanning it back and forth Straighten the edges on a level surface Remove any curl on postcards envelopes and labels TIES before loading them into the bypass tray AD When using the bypass tray for special media it may be Rie necessary to use the rear door for the output For further YX information refer to Media Output Locations on page 23 Load the print material between the width guides with the print side facing up Note Hold transparencies by the edges and avoid touching the print side Xerox WorkCentre 3315DN 3325DN 3325DNI 19 User Guide Loading Paper 4 Adjust the paper guide to the width of the stack of print material Ensure you have not loaded too much print media The stack should be below the Maximum Fill line indicated by the symbol VW 5 When printing from your computer ensure you press the Select Paper button to specify the correct paper size color and type Not confirming the paper details may result in printing delays For information about setting the paper type and size on the control panel refer to Setting Paper Size and Type on page 148 Note The settings made from the printer driver on your computer override the settings on the control panel 6 After printing remove any unfed paper and close the bypass tray Duplex Unit The duplex
194. played either on the machine or contained within the User Guide If the device is causing harm to the telephone network the Telephone Company may request that you disconnect the device until the problem is resolved Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service provider This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This device must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line make sure that the installation of this Xerox device does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer Canada This device has been tested to and is compliant with CS03 Issue 9 Amendments 1 2 and 3 This product meets the applicable Industry Canada technical specifications Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this device or device malfunctions may give the telecommunications company cause to request the user to disconnect the device User
195. productions e Currency notes e Bank notes and cheques e Bank and government bonds and securities e Passports and identification cards e Copyright material or trademarks without the consent of the owner e Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 244 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Fax Regulations Fax Regulations United States This device has been tested to and is compliant with FCC part 68 TIA 968 A and TIA 968 B Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your machine refer to Machine Settings on page 170 for instructions Data Coupler Information This device complies with Pa
196. ptions This allows you to automatically or manually scale your print job on a page 106 Fit to Page This allows you to scale your print job to any selected paper size regardless of the digital document size Percentage Use this option to change the contents of a page to appear larger or smaller on the printed page Enter the scaling rate in the Percentage input box Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Windows Graphics Tab Use the following options to adjust xeo woncentre 2225 Properties NNN the print quality for your specific Rs printing needs CLS Quality A4 mm 210x297 mm jj Font Text a best S EA Normal e Darken Text Use this option to select the level of darkness to Font Text apply to the text in your Darken Text Minimum 7 document Al Text Black e All Text Black Select this Reset checkbox to have all text in your cuis document print in solid black sac RER regardless of the color it appears 000 Default Preset on the screen e Advanced Use this option to set font options True Type fonts can be downloaded as Outline or Bitmap Images or printed as Graphics Select the Use Printer Fonts option if the fonts do not require downloading and the printer fonts should be used Printer Status Toner Save Selecting this option extends the life of your print cartridge and reduces your cost per page without a significant reducti
197. quired then press Stop to return to Ready mode Receiving 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Fax Setup and press OK 3 If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 4 Press the up down arrows to highlight Receiving and press OK The following Receiving options and settings are available Note indicates the factory default setting Option Description Settings Receive Mode You can select the default fax receiving mode Ring to Answer You can specify the number of 1 7 Times times the machine rings before Ie answering an incoming call Stamp RCV Name This option allows the machine to automatically print the page number and the date and time of reception at the bottom of each page of a received fax Xerox WorkCentre 3315DN 3325DN 3325DNI 167 User Guide Fax Setup Option Description Settings RCV Start Code This code allows you to initiate e Enter code between 0 9 fax reception from an extension ea phone plugged into the EXT socket on the back of the machine If you pick up the extension phone and hear fax tones enter the code It is preset to 9 at the factory Auto Reduction When receiving a fax containing pages longer than the paper loaded in the paper tray the machine can reduce the size of the image to fit the size of the paper loaded in the machine Note With
198. r Gimp front end select the print gt Setup printer and edit command line parameters in the command item The CUPS Common Unix Printing System version distributed with SuSE Linux 9 2 cups 1 1 21 has a problem with ipp Internet Printing Protocol Use the socket printing instead of ipp or install a later version of CUPS cups 1 1 22 or higher It is a known problem that occurs on version 8 51 or earlier of Ghostscript 64 bit Linux OS The problem is solved in AFPL Ghostscript v 8 52 or above Download the latest version of AFPL Ghostscript from http sourceforge net projects ghostscript and install it to solve this problem Check if the Gimp Front end has Xsane Device dialog on the Acquire menu If not you should install the Xsane plug in for Gimp on the your computer You can find the Xsane plug in package for Gimp on the Linux distribution CD or the Gimp home page For detailed information refer to the Help for Linux distribution CD or the Gimp Front end application If you wish to use another kind of scan application refer to the application s Help files 210 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting Condition Suggested Solutions Error message Cannot open Avoid changing print job parameters via LPR GUI for example while a port device file displays when print job is in progress Known versions of CUPS server break the print printing a document job whenever pr
199. r information Note Documents are only scanned once even when several copies are selected 22 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Media Output Locations Media Output Locations The machine has two output locations e Output tray face down D up to a maximum of 150 sheets of 20 lb 80 g m paper e Rear door face up ey one sheet at a time The machine sends output to the output tray by default If special media such as envelopes print out with wrinkles curl creases or black bold lines the rear door should be used for the output Open the rear door and keep it open while printing one sheet at a time Note The rear door output can only be used for simplex jobs Duplex printing with the rear door open will cause paper jams Using the Output Tray The output tray collects printed paper face down in the order in which the sheets were printed The output tray should be used for most jobs When the output tray is full a message displays on the control panel Xerox WorkCentre 3315DN 3325DN 3325DNI 23 User Guide Media Output Locations To use the output tray make sure that the rear door is closed Notes e If paper coming out of the output tray has problems such as excessive curl try printing to the rear door e To reduce paper jams do not open or close the rear door while the printer is printing Using the Rear Door When using the rear door paper comes out of the ma
200. r machine begins scanning the original and then asks if you want to scan another page To scan another page press the left right arrows to highlight Yes and press OK Load an original and press Start Otherwise press the left right arrows to highlight No and press OK The images are scanned and sent to the destination selected Check the Job Status 1 Press the Job Status button on the control panel to display job status information n gt ey A list of Active Jobs or Saved Jobs is displayed Select your job using the up down arrows and press OK N Ky m The following Job Options are available D y aO For active jobs e Release e Cancel For saved jobs e Print e Delete Xerox WorkCentre 3315DN 3325DN 3325DNI 51 User Guide Scan Procedure Stop the Job Follow the steps below to cancel an active Scan job 1 Press the Stop button on the control panel Follow the steps below to cancel a queued Scan job 1 Press the Job Status button on the control panel to display the active jobs 2 Use the up down arrows to select the job required press OK 3 Select Delete and OK 4 Select Yes to delete the job or No to return to previous screen 52 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Scan Options Scan Options Your machine provides the following options to customize your Scan jobs Use the Menu button to access the options For information about changing the default Scan settings
201. rd 83 Fax From PC 90 Fax Number 76 Fax Options 78 Fax Procedure 74 Fax Receiving Setups 167 Fax Regulations 245 Canada 246 Europe 247 United States 245 Fax Sending Setups 166 Fax Setup 27 Fax Setups Auto Report 169 Fax Specifications 228 Xerox WorkCentre 3315DN 3325DN 3325DNI 255 User Guide Connection Approvals 228 Resolution Capability 228 Telephone Line Type 228 Transmission Speed 228 FCC Regulations 238 Feature Defaults 159 Feature Selection Copy 33 Feature Specifications 228 File Download CentreWare Internet Services 137 File Format 54 69 Font Text 107 Formatting a USB Memory Device 129 Forward 79 Forwarding Received Faxes 83 Forwarding Sent Faxes 83 Front Cover 8 FTP 45 Further Assistance 30 221 G General Care 182 General Care and Troubleshooting 181 Getting Started 7 Graphics Tab 107 Group Address Delete 140 Group Dial 87 Delete 140 Registering a Group Dial Number 87 H Handle 8 Health amp Safety Contact Information 252 Help 30 221 Home Page CentreWare Internet Services 132 I ID Card Copy 37 39 IEEE 1284 Parallel Connector Optional 9 Image Manager 61 Information 25 Information Pages 25 157 Inserting a Pause 14 Inserting the USB Memory Device 126 Inside the Machine 196 256 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Install Printer Software 94 Internal Areas 186 Internet Services 131 Create
202. re If the No Image Capture device connected message appears disconnect the USB cable and reconnect it If the problem continues refer to the Image Capture help option to resolve the problem 3 Select the device required 4 Set the scan options on this program 5 Scan and save your scanned image For more information about using Image Capture use the Image Capture help option Use TWAIN compliant software to apply more scan options You can also scan using TWAIN compliant software such as Adobe Photoshop Scan processes differ according to the TWAIN compliant software being used Please refer to the User Guide supplied with the software for instructions If scanning does not operate in Image Capture update Mac OS to the latest version Image Capture operates correctly in Mac OS X 10 3 9 or higher and Mac OS X 10 4 7 or higher Scanning from a Network Connected Machine Make sure that the machine and your workstation are powered on and connected to the network Install the scan driver Follow the install instructions provided with your driver 1 Load originals face up into the automatic document feeder or place a single original face down on the document glass 2 Start Applications and click Image Capture 3 Depending on the Mac OS version follow the steps below e For 10 4 10 5 e Click Devices then Browse Devices from the Menu bar e Select your machine in the Twain devices option Make sure that the Use TWAIN software
203. red Use the bypass tray when printing on special materials like envelopes and transparencies If the paper source is set to Auto Select the printer automatically selects the paper source based on the requested size Type Set Type to correspond to the paper loaded in the tray selected This will provide the best quality printout If printing Envelopes ensure the Envelope tab is selected Advanced The advanced paper options allow you to select a different paper source for the first page of your document or to add a front and or back cover or to select transparency separators e First Page To have the first page printed on a different paper type from the rest of the document select the paper tray containing the paper required e Cover Page From the Cover Options drop down list select either No Covers Front Cover Back Cover or Front and Back Cover From the Options drop down list select whether the cover s are to be Blank or Preprinted 1 Sided Printed or 2 Sided Printed From the Source drop down list select the paper tray that contains the paper for the covers From the Type drop down list select the type of paper for the covers e Transparency Separator If transparency is selected as the paper type you can select a blank or printed Separator page to be added from another paper tray From the Source drop down list select the tray containing the paper for the separator The separator page will be added after each transparency Scaling O
204. rements to the darkest setting of Darken 5 works well with light print Less 1 to 5 Decreases the contrast in increments to the lowest contrast setting of Less 5 Normal No contrast adjustment is made More 1 to 5 Increases the contrast in increments up to the highest contrast setting of More 5 Xerox WorkCentre 3315DN 3325DN 3325DNI 69 User Guide Address Book Address Book You can use CentreWare Internet Services to set up an Address Book with the e mail addresses you use frequently and then easily and quickly enter e mail addresses by selecting them from the Address Book Refer to the System Administrator Guide for detailed instructions on setting up an Address Book Searching the Address Book There are two ways to search for an address in memory You can either preview the entries sequentially or search by entering the first letters of the name associated with the address 1 Press E mail on the control panel Enter the Sender Address From Address and press OK The Enter To Addresses field appears Press the Address Book button on the control panel Enter a few letters of the name you are searching for The machine will return matching names g e e Press the up down arrows until the name and address you want highlights and press OK Printing the Local Address Book 1 Press the Machine Status button on the control panel 2 Press the up down arrows to highlight Information Pages and press OK 3 Press t
205. report For instructions refer to Information Pages on page 157 Home Page The Internet Services Home page pee woane AE provides information about your machine and access to the CentreWare Internet Services options The Home Page provides information about the machine name and address details Use the Refresh Status button to update the machine status information The Earth Smart option available at the top of the screen enables this feature to be turned On or Off Note You must be logged in as Administrator to enable this feature If a different language is required select the language drop down menu and change to the language required Use the Index option to navigate to specific topics Note Some options may be unavailable depending on your machine configuration 132 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Status Status Use this option to review status information about your machine The Status page allows you to view p k any active alerts being displayed by the machine and see the status of the print cartridge The Usage Counters page allows you to view the number of impressions faxes and scans sent by the machine In the Current Settings menu information about the machine setup and network information can also be viewed The Print Information page allows you to print the configuration report address book completed jobs list and other documents about the machine usage
206. ress Machine Status on the control panel 2 Press the up down arrows to highlight Information Pages and press OK 3 To print all reports and lists select All Pages and press OK Press the left right arrows to highlight Yes at the Print prompt and press OK You can use CentreWare Internet Services to print the machine s configuration report or browse the status Open a web browser at the networked computer and type the machine s IP address When CentreWare Internet Services opens click Information gt Print Information Xerox WorkCentre 3315DN 3325DN 3325DNI 221 User Guide Further Assistance 222 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Specifications This chapter includes e Machine Specifications on page 224 e Electrical Specifications on page 227 e Feature Specifications on page 228 Xerox WorkCentre 3315DN 3325DN 3325DNI 223 User Guide Machine Specifications Machine Specifications Machine Configurations Feature WorkCentre 3325DN 3325DNI WorkCentre 3315DN Hardware Configuration Processor Processor Duplex Automatic Document Feeder Automatic Document Feeder Paper Tray 1 and Bypass Tray Paper Tray 1 and Bypass Tray Optional Paper Tray 2 Optional Paper Tray 2 Machine Size 18 5 x 18 x 17 6 inches 16 7 x 16 6 x 16 4 inches 469 x 458 x 447 mm 424 x 422 x 417 mm Machine Weight 36 49 lbs 16 55 kg 31 7 lbs 14 37 kg Net with consumables width x depth x height From the front and back From
207. rings see Fax Setup on page 166 e Using an Extension Telephone This feature works best when you are using an extension telephone connected to the EXT socket on the back of your machine You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine When you receive a call on the extension phone and hear fax tones press the keys 9 on the extension phone The machine receives the fax 9 is the remote receive code preset at the factory The first and the last asterisks are fixed but you can change the middle number to whatever you wish For details about changing the RCV Start Code see Receiving on page 16 7 Using an Answering Machine To use this mode you must attach an answering machine to the EXT socket on the back of your machine If the caller leaves a message the answering machine stores the message as it would normally If your machine detects a fax tone on the line it automatically starts to receive the fax Notes e If you have set your machine to this mode and your answering machine is switched off or no answering machine is connected to EXT socket your machine automatically goes into Fax mode after a predefined number of rings e If your answering machine has a user selectable ring counter set the machine to answer incoming calls within 1 ring e If you are in Tel mode when the answering machine is connected to your machine you must switch off the answering machin
208. ript Problems The following situations are PS language specific and may occur when several printer languages are used Problem PostScript file cannot be printed Limit Check Error report prints PostScript error page prints The optional tray is not selected in the driver When printing a document in Macintosh with Acrobat Reader 6 0 or higher colors print incorrectly Possible Cause The PostScript driver may not be installed correctly The print job was too complex The print job may not be PostScript The printer driver has not been configured to recognize the optional tray The resolution setting in the printer driver may not be matched with the one in Acrobat Reader 208 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Solution Install the PostScript driver See Install Printer Software on page 94 Print a configuration page and verify that the PS version is available for printing If the problem persists contact a service representative You might need to reduce the complexity of the page or install more memory Refer to the System Administrator Guide Make sure that the print job is a PostScript job Check to see whether the software application expected a setup or PostScript header file to be sent to the machine Open the PostScript driver properties select the Device Settings tab and set the tray option of the Installable Options section to Installed M
209. rox WorkCentre 3315DN 3325DN 3325DNI User Guide Properties Properties The Properties option contains allthe yam settings setups and default values for iciae installing and setting up the machine These are usually protected by a user name and password and should only be changed by your System Administrator For information about all the Properties options refer to the System Administrator Guide Note The Properties tab only appears when the administrator is logged in or when the CWIS Access Control has been disabled Xerox WorkCentre 3315DN 3325DN 3325DNI 141 User Guide Support Support The Support option contains information about the firmware version of your product and contact information for your System Administrator Internet Services Kiia WorkCentre 17 Links are also provided to the Xerox website for downloading the Printer Drivers and User Guides ordering supplies accessing Technical Support or registering your machine 142 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Paper and Media This chapter contains information about the different types of stock and stock sizes that can be used on your machine available paper trays and the types of stock and sizes supported by each tray This chapter includes e Loading Paper on page 144 e Setting Paper Size and Type on page 148 e Media Specifications on page 150 Xerox WorkCentre 3315DN 3325DN 3325DNI 143 User Guide Loa
210. rror message and follow the instructions to remedy the problem The machine does e Make sure that the original is loaded in the automatic document feeder or on the not send document glass e Check the fax machine you are sending to to see if it can receive your fax Try the job again later the line may have a fault or be busy Xerox WorkCentre 3315DN 3325DN 3325DNI 219 User Guide Troubleshooting Condition The incoming fax has blank spaces or is of poor quality Some of the words on an incoming fax are stretched There are lines on the originals you sent The machine dials a number but the connection with the other fax machine fails Faxes do not store in memory Blank areas appear at the bottom of each page or on other pages with a small strip of text at the top Suggested Solutions The fax machine sending you the fax may be faulty A noisy phone line can cause line errors Check your machine by making a copy The print cartridge may be empty Replace the print cartridge See Replacing the Print Cartridge on page 183 The fax machine sending the fax had a temporary document jam Check your scanner unit for contamination or debris and clean it See Cleaning the Machine on page 184 The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask her him to solve out the problem There may not be enough memory space to
211. rt 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of this device is a label that contains among other information a device identifier in the format US AAAEQ TXXXX If requested this number must be provided to the Telephone Company A plug and jack used to connect this device to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this device It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details To order the correct service from the local telephone company you may also have to quote the codes listed below e Facility Interface Code FIC O2LS2 e Service Order Code SOC 9 0Y AY WARNING Ask your local telephone company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage telephone company equipment You assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack The Ringer Equivalence Number REN is used to determine
212. rview of your Machine 8 P Paper and Media 143 Paper Curls 192 Paper Feeding Problems 203 Paper Jams 192 193 Avoiding Paper Curls 192 Paper Level Indicator 8 Paper Loading 18 144 Bypass Tray 145 Envelopes 146 Media Specifications 150 Media Types 151 Paper Size and Type 148 Paper Trays 1 and 2 144 Preparation 144 Paper Options 105 Paper Settings 173 Paper Size and Type 148 Paper Supply Copying 33 Paper Supply Specifications Bypass Tray 225 Trays 1 amp 2 225 Paper Tab 105 Paper Tray 1 8 Paper Tray 2 Optional 8 Paper Tray Rear Cover 9 Paper Trays 143 Password 154 Pause 14 Pause Redial 76 Pause Redial button 13 Poster Copy 37 41 Power Consumption 227 Power On Off 11 Power Outlet Electrical Safety 234 Power Receptacle 9 Power Save 171 Power Saver button 13 Power Switch 9 Preparing Paper for Loading 144 258 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Print 93 2 sided 105 Advanced Tab 108 Basic Tab 103 Earth Smart Tab 111 Easy Printer Manager 113 File Download 137 Font Text 107 Graphics Tab 107 Install Software 94 Layout Options 104 Linux 120 Linux Printer Properties 120 Local Printer 94 Macintosh 2 Sided 118 Macintosh Graphics 117 Macintosh Layout 117 Macintosh N up 118 Macintosh Printer Settings 117 Macintosh Printing Features 118 Macintosh Printing Paper 118 Macintosh Printing Resolution 117 Macintosh Toner Save 118 Networked Pr
213. s e You must use only an authorized USB memory device with an A plug type connector e Use only an USB memory device with metal shielded connector 2 Insert the USB memory device into the USB memory port on your machine CAUTIONS e Do not remove the USB memory device while it is in use e If your USB memory device has certain features such as security settings and password settings your machine may not automatically detect it For details about these features see your USB memory device User Guide 126 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Scanning to USB Memory Device Scanning to USB Memory Device You can scan a document and save the scanned image onto a USB memory device When the USB Memory Device is inserted into the USB memory port the option to Scan To USB is automatically displayed If this option is selected the machine immediately scans your documents using the default scan settings If different scan settings are required for your job change the settings prior to inserting the USB Memory Device Refer to Select the Features on page 50 for information about changing the scan settings Note Some options may be unavailable depending on your machine configuration 1 Load the documents to be scanned either face down on the document glass or face up into the automatic document feeder 2 Insert a USB Memory Device into the USB memory port on your machine The USB menu automatically displays
214. s all Fax Setup settings and Clear Yes No restores all of the fax options to the factory default Copy Setup Clears all Copy Setup settings and Clear Yes No restores all of the Copy options to the factory default Scan Setup Clears all Scan Setup settings and Clear Yes No restores all of the scan options to the factory default E mail Setup Clears all E mail Setup settings and Clear Yes No restores all of the e mail options to the factory default System Setup Clears all System Setup settings and Clear Yes No restores all of the system options to the factory default Network Setup Resets all the network settings backto Clear Yes No the factory defaults 176 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide 4 D 6 System Setup Option Description Settings Address Book Clears the Address Book entries e Clear Yes No Fax Sent Resets the Fax Sent records e Clear Yes No E mail Sent Resets the E mail Sent records e Clear Yes No Fax Received Resets the Fax Received records e Clear Yes No Press the up down arrows to highlight the option required and press OK Press the up down arrows to highlight Yes to clear the settings back to factory defaults or No to keep the settings programmed Press OK Press Stop to return to Ready mode Image Overwrite Use this option to enable the Image Overwrite activity after each job 1 2 Press Machine Status on the control
215. s in Memory Since your machine is a multi tasking device it can receive faxes while you are making copies or printing If you receive a fax while you are copying or printing your machine stores incoming faxes in its memory Then as soon as you finish copying or printing the machine automatically prints the fax 92 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Print The Xerox WorkCentre 3315DN 3325DN 3325DNI produces high quality prints from electronic documents You can access the printer from your computer by installing the appropriate printer driver To access the many printer drivers which can be used with your machine refer to the Drivers CD or download the latest versions from the Xerox website at www xerox com This chapter includes Printing using Windows on page 94 Xerox Easy Printer Manager EPM on page 113 Wireless Setting Program WorkCentre 3325DNI on page 114 SetIP on page 116 Printing using Macintosh on page 117 Printing using Linux on page 120 Printing using Unix on page 122 Xerox WorkCentre 3315DN 3325DN 3325DNI 93 User Guide Printing using Windows Printing using Windows The following provides an overview of the print procedure and features available when printing using Windows Install Printer Software You can install the printer software for local printing and network printing To install the printer software on the computer perform the appropriate installation procedure depending on the pr
216. s sent to the correct port If the computer has more than one port make sure that the machine is attached to the correct one The machine may be e Check the printer driver options to configured incorrectly ensure that all of the print settings are correct See Print Procedure on page 102 The printer driver may be e Reinstall the printer software See incorrectly installed Install Printer Software on page 94 The machine is malfunctioning e Check the display message on the control panel to see if the machine is indicating a system error Contact a service representative The document size is so big e Get more hard disk space and print that the hard disk space of the the document again computer is insufficient to access the print job Xerox WorkCentre 3315DN 3325DN 3325DNI 205 User Guide Troubleshooting Condition The machine selects print materials from the wrong paper source A print job is extremely slow Half the page is blank The machine prints but the text is wrong garbled or incomplete Possible Cause The paper option that was selected in the Printing Preferences may be incorrect The job may be very complex The page orientation setting may be incorrect The paper size and the paper size settings do not match The machine cable is loose or defective The wrong printer driver was selected The software application is malfunctioning The operating system is
217. s should make sure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may be particularly important in rural areas A CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5 For the Canadian REN value please see the label on the device 246 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Fax Regulations Europe Radio Equipment amp Telecommunications Terminal Equipment Directive The Facsimile has been approved in accordance with the Council Decision 1999 5 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network terminal point In the event of a problem you should contact your authorize
218. sage in the Watermark Message box You can enter up to 40 characters The message displays in the preview window When the First Page Only box is checked the watermark prints on the first page only Select the watermark options You can select the font name style size or shade from the Font Attributes section and set the angle of the watermark from the Message Angle section Select Add to add the new watermark to the list When you have finished editing select OK Editing a Watermark 1 2 3 4 Select Edit from the Watermark drop down list The Edit Watermark window appears Select the watermark you want to edit from the Current Watermarks list and change the watermark message options Select Update to save the changes When you have finished editing select OK Deleting a Watermark 1 2 3 Select Edit from the Watermark drop down list The Edit Watermark window appears Select the watermark you want to delete from the Current Watermarks list and select Delete Select OK Xerox WorkCentre 3315DN 3325DN 3325DNI 109 User Guide Printing using Windows Overlay An Overlay is text and or images stored on the computer hard disk drive as a special file format that can be printed on any document Overlays are often used to take the place of preprinted forms and letterhead paper Note This option is only available when you use the PCL6 Printer Driver Creating a New Page Overlay To use a page overlay you
219. ser Guide Copy Options Feature Description Options Margin Shift Allows you to shift the image on the page by a specified amount Off Select if Margin Shift is not required Auto Center Automatically copies the image in the center of the page This feature is only available when you place originals on the document glass Custom Margin Use the numeric keypad to enter the left right top or bottom margin amount from O to 20 mm Edge Erase Allows you to erase spots Off Select if Edge Erase is not required drill holes fold creases and Small Original erases the edge of the original if it is staple marks along any of small This feature is only available when you place the four edges of a originals on the document glass document Hole Punch Erases the marks from book binding holes Book Center Erases the middle part of the page to eliminate the dark horizontal marks reproduced when you copy a book This feature is only available when you place originals on the document glass Border Erase Use the numeric keypad to enter the left right top or bottom amount of margin to erase 38 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Using the Layout Options Using the Layout Options This option is used to copy multiple documents onto one sheet of paper copy from book originals create booklet output and produce documents which can be pasted together to make a poster Note Some options may be unavailable dep
220. ser Guide General Care and Consumables General Care and Consumables There is only one customer replaceable consumable in the machine the print cartridge To place an order for Xerox consumables please contact your local Xerox Representative giving your Company Name product number and the machine serial number Supplies can also be ordered from www xerox com refer to Support on page 142 for further information The machine serial number can be displayed by pressing the Machine Status button then highlighting Machine Information and pressing OK For further information about locating the serial number please refer to Locating the Serial Number on page 221 Print Cartridge To avoid print quality problems resulting from worn parts and to maintain your machine in top working condition the print cartridge will need to be replaced after printing the specified number of pages or when the life span of the cartridge has expired The machine will display a message when the print cartridge needs to be replaced Only replace the cartridge when a message instructs you to do so or when instructed by a Xerox representative To replace the print cartridge follow the instructions provided within this guide or with the consumable To replace the print cartridge refer to General Care and Troubleshooting on page 181 To purchase a new print cartridge contact your local Xerox representative or authorized dealer Supplies can also be ordered from ww
221. several times to enter the 1 After entering a character press the Right arrow to enable the next character to be entered or wait 2 seconds between presses Continue entering characters until the full password has been entered Press the OK button on the control panel Once the password is verified the selected option menu displays Customize the options required using the instructions on the following pages Settings can also be customized using CentreWare Internet Services Refer to the System Administrator Guide for more information 154 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Machine Information Machine Information 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Machine Information and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions The following Machine Information options are available Option Description Settings The printer model number Pinerane Theuereneedraneforhepmte nsnm esse o nies O messes O IPv6 Address The assigned IPv6 address e _Link Local Address e Global Address e DHCPV6 Addresses e Manual Address Serial Number The machine serial number e Serial Number e XXX XXXXXXXXX Activation Date Date machine was first activated e mm dd yyyy Billing Counters Number of impressions made by the machine e Total Impressions e Black Impress
222. sing the right arrow and then press the button again The cursor will move to the right and the next letter will appear on the display Xerox WorkCentre 3315DN 3325DN 3325DNI 13 User Guide Control Panel Overview If you make a mistake while entering a number or name press the left arrow to delete the last digit or character Then enter the correct number or character 4 When you have finished entering all characters press OK Keypad Characters Key Assigned Numbers Letters or Characters BC unomnoe o o Pe roves swans aie amp 0_ Inserting a Pause With some telephone systems you must dial an access code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up speed dial numbers To insert a pause press Pause Redial at the appropriate place while entering the telephone number A dash appears on the display at the corresponding location 14 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Control Panel Overview Menu Overview The control panel provides access to various menus These menus can be accessed by pressing the appropriate service button e g Copy Scan E mail or Fax and the Menu button or by inserting a USB device The menu options available are as follows Insert USB Job Machine Device Fax Menu Status Menu Status Copy Menu Original Size Reduce Enlarge Lighten D
223. skew Ensure that the paper is loaded properly Check the paper type and quality See Media Guidelines on page 150 Ensure that the guides are not too tight or too loose against the paper stack See Loading Paper Tray 1 and Paper Tray 2 optional on page 144 Ensure that the paper is loaded properly Check the paper type and quality Both high temperature and humidity can cause paper curl See Media Guidelines on page 150 Turn the stack of paper over in the tray Also try rotating the paper 180 degrees in the tray If the job is simplex use the rear door as the output location For instructions refer to Using the Rear Door on page 44 Ensure that the paper is loaded properly Check the paper type and quality See Media Guidelines on page 150 Turn the stack of paper over in the tray Also try rotating the paper 180 degrees in the tray If the job is simplex use the rear door as the output location For instructions refer to Using the Rear Door on page 44 Back of printouts Check for leaking toner Clean the inside of the machine See Internal Areas on are dirty page 186 Xerox WorkCentre 3315DN 3325DN 3325DNI 215 User Guide Troubleshooting Condition Suggested Solutions Solid Black pages The print cartridge may not be installed properly Remove the cartridge and reinsert it The print cartridge may be defective Remove the print cartridge and install a new one See Replacing the Print Cartridge on page
224. ss OK 3 Press the up down arrows to highlight Delete and press OK 4 Press the up down arrows until the folder or file you want highlights and press OK If you see in the front of a folder name there are one or more files or folders in the selected folder If you selected a file the display shows the size of the file for about 2 seconds If you selected a folder press the up down arrows until the file you want to delete highlights and press OK 5 To delete the file press the up down arrows to highlight Yes and press OK 6 Press Stop to return to Ready mode Formatting a USB Memory Device Insert a USB memory device into the USB memory port on your machine Press the up down arrows to highlight Manage Files and press OK Press the up down arrows to highlight Format and press OK To format a USB memory device press the up down arrows to highlight Yes and press OK AR N Press Stop to return to Ready mode Viewing the USB Memory Status 1 Insert a USB memory device into the USB memory port on your machine 2 Press the up down arrows to highlight Available Space and press OK The available memory space appears on the display 3 Press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI 129 User Guide Managing USB Memory 130 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide CentreWare Internet Services CentreWare Internet Services uses the embedded HTTP Server on the machine This a
225. ss OK Select Delete and OK Select Yes to delete the job or No to return to previous screen Xerox WorkCentre 3315DN 3325DN 3325DNI 35 User Guide Copy Options Copy Options Your machine provides the following options to customize your Copy jobs Use the Menu button to access the options For information about changing the default Copy settings refer to Feature Defaults on page 159 Notes e Some options may be unavailable depending on your machine configuration e If you press Stop while setting the Copy options all of the options you have set for the current Copy job will be canceled and return to their default status after the machine completes the Copy job in progress Feature Original Size Reduce Enlarge Lighten Darken 36 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Description Allows you to specify the size of the image to be scanned Originals can be reduced or enlarged between 25 and 400 when using the document glass or from 25 to 100 when using the automatic document feeder Adjusts the lightness or darkness of the output Options A4 A5 B5 Letter Legal Executive Folio Oficio 100 Produces an image on the copies the same size as the image on the original Variable Use the keypad or the up down arrows to enter the percentage required Auto Fit Reduces or enlarges the image on the copies based on the size of the original and the size of the selecte
226. stall a new one See A d s C Replacing the Print Cartridge on page 183 d C_ Parts of the machine may have toner on them If the defects occur on the back of AaBbCc the page the problem will likely correct itself after a few more pages AaBbCc The fusing assembly may be damaged Contact a service representative AaBbCc Background scatter Background scatter results from bits of toner randomly distributed on the printed page e The paper may be too damp Load a new batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture If background scatter occurs on an envelope change the printing layout to avoid printing over areas that have overlapping seams on the reverse side Printing on seams can cause problems If background scatter covers the entire surface area of a printed page adjust the print resolution through your software application or using the printer driver options See Print Procedure on page 102 214 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting Condition Suggested Solutions Misformed If characters are improperly formed and producing hollow images the paper stock characters may be too slick Try different paper See Media Guidelines on page 150 If characters are improperly formed and producing a wavy effect the scanner unit AaBbCc may need service Contact a service representative AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Page
227. store the fax If the display indicating the memory status shows delete any faxes you no longer need from the memory and then try to store the fax again Call for service You may have chosen the wrong paper settings in the user option setting For details about paper settings refer to Setting Paper Size and Type on page 148 220 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Further Assistance Further Assistance For any additional help visit our customer web site at www xerox com or contact the Xerox Support Center quoting the machine serial number Xerox Support Center If a fault cannot be resolved by following the display instructions check Error Messages on page 198 If the difficulty persists contact the Xerox Support Center The Xerox Support Center will want to know the nature of the problem the machine serial number the fault code if any plus the name and location of your company Locating the Serial Number Locate the machine s serial number by taking the following steps 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight Machine Information and press OK 3 Press the up down arrows to highlight Serial Number and write down your machine s serial number 4 Press Stop to return to Ready mode The serial number is also located on the inside of the front door on the machine Printing a Machine Report You can print the machine s information and job report 1 P
228. t of available machines Make sure that your machine is displayed on the list If not open the Add new printer wizard to set up your machine Check if the machine is started Open the Printers configuration window and select your machine from the printer list Look at the description in the Selected printer pane If its status contains Stopped press the Start button Normal operation of the machine should be restored The stopped status might be activated if problems in printing occurred For instance this could be an attempt to print a document when the port is being used by a scanning application Ensure the port is not busy Since functional components of the machine printer and scanner share the same I O interface port simultaneous access of different consumer applications to the same port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over the machine The other consumer will encounter a device busy response You should open the Ports Configuration window and select the port assigned to your machine In the Selected port pane you can see if the port is occupied by some other application If this is the case you should either wait for completion of the current job or press the Release port button Check if your application has a special print option such as oraw If oraw is specified in the command line parameter then remove it to print properly Fo
229. t suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire Xerox WorkCentre 331 5DN 3325DN 3325DNI User Guide General Care Document Glass and Constant Velocity Transport CVT Glass To ensure optimum print quality at all times regularly clean the glass areas of your machine This helps avoid output with lines streaks smears spots and other marks that may appear on the output when scanning documents When you use the automatic document feeder your documents will pass over the stationary scanner using the constant velocity transport CVT glass Any dirt or marks on this piece of glass will cause lines or streaks on your copies faxes or scanned images Also any marks or dirt on the constant velocity transport CVT glass cover may show through the document and appear on your scanned images 1 Use a lint free cloth lightly dampened with Xerox Anti Static or general cleaning fluid or another suitable non abrasive glass cleaner to clean the document glass a and the constant velocity transport glass e 2 Wipe away any residue with a clean cloth or paper towel 3 Usea lint free cloth lightly dampened with water Xerox cleaning fluid or Xerox film remover to clean the under side of the automatic document feeder E and the constant velocity transport glass cover O Control Panel Automatic Document Feeder and Output Tray Regular cleaning keeps the display control panel and ot
230. t the color composition and the scan resolution for the image e Scan Area This option allows you to select the page size The Advanced button enables you to set the page size manually If you want to use one of the preset scan option settings select the option from the Job Type drop down list See Job Type Settings on page 60 9 Click Default to restore the default setting for the scan options 10 When you have finished click Scan to start scanning The status bar appears on the bottom left of the window to show you the progress of the scan To cancel scanning click Cancel The scanned image appears 11 When you are finished click Save on the toolbar 12 Select the file directory where you want to save the image and enter the file name 13 Click Save Job Type Settings You can save your scan option settings for later use 60 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Linux Scanning Saving a New Job Type Setting Change the options from the Scanner Properties window Click Save As Enter the name for your setting Click OK oo SS Your setting is added to the Job Type drop down list Deleting a Job Type Setting 1 Select the setting you want to delete from the Job Type drop down list 2 Click Delete The setting is deleted from the list Using the Image Manager The Image Manager application provides you with menu commands and tools to edit your scanned image Use the following tools to ed
231. the User Account Control window Select Install Software Select Wireless Setup and follow the wizard instruction to select and install the printer Xerox WorkCentre 3325 Select Installation Type Xerox Select type that you want and click Next button C Typical installation for a local printer Install default components for a device that is directly connected to user s computer Typical installation for a network printer Install software for a device that is on network C Custom installation You can select installation options This option is recommended for professional users Configure wireless setting using USB cable eoe ne ca Xerox WorkCentre 3315DN 3325DN 3325DNI 101 User Guide Printing using Windows If your printer is not already connected to the computer the Connect Device screen will appear After connecting the printer select Next and follow the wizard instruction to install the printer 5 After the installation is finished select Finish If your printer is connected to the network a Test Print page will be printed If the Test Print operation is successful continue on to Print Procedure on page 102 in this document If the print operation failed refer to Troubleshooting on page 188 For more information refer to the System Administrator Guide Print Procedure Xerox WorkCentre 3325 Connect Device Temporarily connect the printer to your PC using the U
232. the reverse direction this can cause internal damage and toner spillage Replacing the Print Cartridge The print cartridge contains components that are sensitive to light temperature and humidity Follow the recommendations provided to ensure the optimum performance highest quality and longest life from your new print cartridge Store the cartridge in the same environment as the printer it will be used in this should be in controlled office temperature and humidity conditions The print cartridge should remain in its original unopened package until installation If the original packaging is not available cover the top opening of the cartridge with paper and store in a dark cabinet Opening the cartridge package prior to use dramatically shortens its operating life When the print cartridge is empty the Toner is empty Replace with new one message appears on the display screen The machine stops printing and incoming faxes are saved in memory At this stage the print cartridge needs to be replaced Replace the print cartridge using the following instructions 1 Press the release latch on the left side of the machine 2 Open the front door 3 Pull the print cartridge out 4 Remove the new print cartridge from the packaging 5 Remove the protective sheet from the cartridge and the plastic handle that is attached to the protective sheet 6 Carefully pull the tape out of the cartridge Xerox WorkCentre 3315DN 3325DN 3325DN
233. to enable removal Never remove the covers or guards that protect hazardous areas Device Safety Do These e Always follow all warnings and instructions that are marked on or supplied with the device e Before cleaning this device unplug the device from the electrical outlet Always use materials specifically designated for this device the use of other materials may result in poor performance and create a hazardous situation e Always exercise care when moving or relocating the device Please contact your local Xerox dealer to arrange relocation of the device to a location outside of your building e Always locate the device on a solid support surface not on plush carpet that has adequate strength to support the weight of the machine e Always locate the device in an area that has adequate ventilation and room for servicing e Always unplug this device from the electrical outlet before cleaning Note Your Xerox device is equipped with an energy saving function to conserve power when the device is not in use The device may be left on continuously Device Safety Do Not Do These WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment e Never use a ground adapter plug to connect the device to a power outlet that lacks a ground connection terminal e Never attempt any maintenance function that is not specifically described in this documentation e Never obstr
234. to save the selection Continue customizing the Local Drive options as required then press Stop to return to Ready mode Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide General Care and Troublesnooting This chapter includes e General Care on page 182 e Troubleshooting on page 188 e Further Assistance on page 221 Xerox WorkCentre 3315DN 3325DN 3325DNI 181 User Guide General Care General Care There is only one customer replaceable consumable in the machine the print cartridge To place an order for Xerox consumables please contact your local Xerox Representative giving your Company Name product number and the machine serial number Supplies can also be ordered from www xerox com refer to Support on page 142 for further information The machine serial number can be displayed by pressing the Machine Status button then highlighting Machine Information and pressing OK before pressing the down arrow button to scroll to Serial Number For further information about locating the serial number please refer to Locating the Serial Number on page 221 Print Cartridge To avoid print quality problems resulting from worn parts and to maintain your machine in top working condition the print cartridge will need to be replaced after printing the specified number of pages or when the life span of the cartridge has expired The machine will display a message when the print cartridge needs to be replaced Only replace the cartridge w
235. try Cancels the previous entry made on the keypad gt Interrupt Printing Interrupts the current job to run a more urgent job Not applicable to the 3315DN Clear All Clears the last selections made FRS Power Save Sends the machine into Power Save mode or Power Down Press the button again to restart a powered off machine 23 Stop Pressing the Stop button stops the job in progress Pressing Stop also exits the Menu Mode If you have logged in to use the machine pressing Stop will bring up the Log Out option Start Activates a job Using the Keypad As you perform various tasks you may need to enter names and numbers For example when you set up your machine you enter your name or your company s name and the fax number When you store fax numbers or e mail addresses in memory you may also enter the corresponding names 1 When you are prompted to enter a letter locate the button labeled with the character you want Press the button until the correct letter appears on the display e For example to enter the letter O press 6 j JE labeled with MNO e Each time you press 6 the display shows a different letter M N O m n o and finally 6 2 You can enter special characters such as amp Refer to Keypad Characters on page 14 3 To enter additional letters repeat step 1 If the next letter is printed on the same button wait 2 seconds between presses or move the cursor by pres
236. tures PCL6 Postscript and XPS drivers are provided MFP PC Fax Use to fax directly from your PC Scanner Driver TWAIN and Windows Image Acquisition WIA drivers are available for scanning documents on your machine Xerox Scan Assistant Used to adjust scan settings and start the scanning process directly from your computer The preview window allows you to view the scan and make adjustments as necessary and preferred settings can be preserved as favorites and added to a pre defined list Xerox Easy Print Manager EPM Conveniently combines access to device settings printing scanning environments settings actions Scan to PC Fax to PC and launching applications such as Xerox Scan Assistant and CentreWare Internet Services in one location Note Login is required to change Printer Settings e Wireless Setting Program When installing the WorkCentre 3325DNI you can use the Wireless Setting program that was automatically installed with the printer driver to configure the wireless settings SetIP program A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol Printer Printer Driver Use this driver to take full advantage of your printer s Software features Scanner Driver A SANE driver is available for scanning documents on your machine Note Linux software is available on xerox com only 16 Xerox WorkCentre 3315DN 3325DN 3325DNI User G
237. turn Earth Smart off Selects the Earth Smart template Select Template set from the CentreWare Default Custom Internet Services Press the up down arrows to highlight the option required and press OK Press the up down arrows to highlight the setting required or enter the correct information using the keypad Press OK to save the selection Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide System Setup 7 Continue customizing the Machine Settings as required then press Stop to return to Ready mode Paper Setup After loading paper in the paper tray set the paper size and type using the control panel These settings will apply to Copy and Fax modes 1 Press Machine Status on the control panel 2 Press the up down arrows to highlight System Setup and press OK If necessary enter the Administrator s Password using the keypad Refer to Accessing the Setup Options on page 154 for instructions 3 Press the up down arrows to highlight Paper Setup and press OK The following Paper Setup options and settings are available Note indicates the factory default setting Option Description Settings Paper Size This is the most common paper size Letter that will be used in the machine and is Legal the size the machine will feed if a Oficio specific size is not selected US Folio A4 ISO B5 JIS B5 Executive A5 A6 Custom e Bypass Tray Letter Legal Oficio US Folio A4 ISO B5 JIS B5 Executive A5
238. uct ventilation openings They are provided to prevent overheating e Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers e Never locate the machine near a radiator or any other heat source e Never push objects of any kind into the ventilation openings e Never override or cheat any of the electrical or mechanical interlock devices e Never place this device where people might step on or trip on the power cord Xerox WorkCentre 3315DN 3325DN 3325DNI 235 User Guide Operational Safety Information e This device should not be placed in a room unless proper ventilation is provided Please contact your local Authorized dealer for further information Emergency Power Off If any of the following conditions occur turn off the device immediately and disconnect the power cable s from the electrical outlet s Contact an authorized Xerox Service Representative to correct the problem e The device emits unusual odors or makes unusual noises e The power cable is damaged or frayed e A wall panel circuit breaker fuse or other safety device has been tripped e Liquid is spilled into the machine e The machine is exposed to water or another liquid e Any part of the device is damaged Disconnect Device The power cable is the disconnect device for this device It is attached to the back of the machine as a plug in device To remove all electrical power from the d
239. uide Software Contents Printer e Printer Driver Use this driver to take full advantage of your printer s Software features Note Unix software is available on xerox com only Printer Macintosh Printer Driver Use this driver to take full advantage of your printer s Software CD features Scanner Driver A TWAIN driver is available for scanning documents on your machine SetIP program A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP IP protocol Smart Panel This utility enables remote management displaying toner levels printer status and problem alerts Scan and Fax Manager This utility allows you to configure MFP PC Fax and Scan settings Xerox WorkCentre 3315DN 3325DN 3325DNI 17 User Guide Loading Paper Loading Paper Paper Tray 1 and Paper Tray 2 optional The paper level indicator on the front of trays 1 and 2 shows the amount of paper currently left in the tray When the tray is empty the indicator is completely lowered as shown in the illustration shows full shows empty Paper tray 1 can hold up to 250 sheets and paper tray 2 optional can hold up to 520 sheets of 20 lb 80 g m paper For more media specifications refer to Media Specifications on page 225 To load the paper 1 Pull out the paper tray and load paper into the tray print side down Do not fill above the Maximum Fill line indicated by the symbol VW 2
240. uides e Check that the copy paper is loaded correctly See Loading Paper Tray 1 and Paper Tray 2 optional on page 144 e Check that the paper is within specification See Media Specifications on page 225 Blank copies e Ensure that the original is face down on the document glass or face up in the automatic document feeder Image rubs off the e Replace the paper in the tray with paper from a new package copy easily e In high humidity areas do not leave paper in the machine for extended periods of time e Check that the paper is within specification See Media Specifications on page 225 Xerox WorkCentre 3315DN 3325DN 3325DNI 217 User Guide Troubleshooting Condition Suggested Solutions Frequent copy paper Fan the stack of paper then turn it over in the tray Replace the paper in the tray jams occur with a fresh supply Check adjust the paper guides if necessary Ensure that the paper is the proper paper weight Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared Print cartridge Your originals may contain pictures solids or heavy lines For example your produces fewer originals may be forms newsletters books or other documents that use more copies than toner expected before The automatic document feeder may be left open while copies are being made running out of toner Turn the machine off and back on Scanning Problems Condition Suggested
241. uired press the 2 Sided button and Menu button to select the Scan settings Refer to Select the Features on page 50 4 Press OK 5 Press the up down arrows until the destination you want highlights and press OK 6 Press the up down arrows to highlight the File Format you want and press OK Scan to Local Drive Using this option you can scan documents to the machine s hard drive and print scanned documents from the machine hard drive Folders within the Local Drive are created within CentreWare Internet Services by the System Administrator Refer to the System Administrator Guide for more information To scan a document to the Local Drive 1 Press Scan on the control panel 2 Press the up down arrows to highlight Scan to Local Drive and press OK The Search ID screen will appear 3 Select your required folder on the Local Drive The Default Public folder appears and any other folders that were created within the Internet Services Jobs gt Local Drive page 4 Select the features from the Scan to Local Drive menu Select the Features Various features can be selected for your Scan job when the machine is in Ready mode Note Some of the following options may be unavailable depending on your machine configuration and the scan method selected Once you have made a selection press Back to return to the Ready screen 1 Press the 2 Sided button on the control panel The following 2 Sided options are available e 1 1 Sided Use th
242. umber IP Address installed options and the software version The demo page is printed to check the quality of the print Supplies Info Prints the supplies information page Address Book Prints a list of the Fax E mail and server addresses currently stored in the Address Book in the machine s memory Refer to the System Administrator Guide for more information on the Address book Fax Send Prints a confirmation report showing whether a transmission was successful how many pages were sent and other transmission details Note You can set up your machine to automatically print a Send Report after each fax job See Fax Setup on page 166 Fax Sent This report shows information on the faxes you have recently sent Note You can set the machine to automatically print this report every 50 communications See Auto Report on page 169 E mail Sent This report shows information on the e mails you have recently sent This report shows information on the faxes you have recently received Scheduled Job This list shows the documents currently stored for delayed faxing along with the start time and type of each operation Junk Fax Allows fax numbers that have been sent to the device to be specified as junk fax numbers To add or delete numbers access the Junk Fax Setup menu See Fax Setup on page 166 Network Configuration This list shows information about your machine s network connection and configuration User Auth This list shows users w
243. ument oriented Printer Default If you select this option this feature is determined by the settings made on the control panel of the printer None The document is printed single sided Long Edge This is the conventional layout used in book binding Short Edge This is the type often used with calendars Reverse Double Sided Printing The document is printed two sided and the second side images are rotated 180 degrees Paper Tab Use the Paper Tab options to set the Xerox WorkCentre 3325 Properties e basic paper handling specifications when you access the printer 7 Paper Normal properties A4 a 210 x 297 mm Basic Paper Graphics Advanced Earth Smart Xerox Number of Copies Copies Collate Paper Options This allows you to choose the number a of copies to be printed You can select Size M 1 to 999 copies TAE Auto Select Type Printer Default Paper Options i PERS Size This allows you to set the seg Dates size of paper required for iaiiiiess Nope 100 25 400 printing If the required size is nas not listed in the Size box select Edit When the Custom Paper Setting window appears set the paper size and select OK The setting appears in the list so that you can select it rinter Status Cancel Xerox WorkCentre 3315DN 3325DN 3325DNI 105 User Guide Printing using Windows Source Use this option to select the paper tray requi
244. us user selectable options for setting up the fax system You can change the default settings for your preferences and needs Receiving and Sending settings can be customized A password may be required to access and change the Fax Setup settings Print Setup You can change the default settings for various options within the print environment to meet your preferences and needs A password may be required to access and change the Print Setup settings Xerox WorkCentre 3315DN 3325DN 3325DNI 2 User Guide Machine Status System Setup System Setup options enable you to customize settings which are specific to the machine such as Date amp Time and Power Save A password may be required to access and change the System Setup settings Network Settings You may set up the network using the machine s display screen Before doing that you must have the relevant information concerning the type of network protocols and computer system you use If you are not sure which setting to use contact your System Administrator to configure this machine on the network A password may be required to access and change the Network Settings Local Drive WorkCentre 3325DN 3325DNI only Enables a location on the machine s hard drive to be set up for stored scan print and fax jobs Note For full instructions on accessing and customizing the machine settings refer to Machine Status and Setups on page 153 28 Xerox WorkCentre 3315DN 3325DN 3325DNI U
245. vironment enus html Germany Blendschutz Das Ger t ist nicht f r die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen Um st rende Reflexionen am Bildschirmarbeitsplatz zu vermeiden darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden Larmemission Maschinenlarminformatians Verordnung3 GPSGV Der h chste Schalldruckpegel betragt 70 dB A oder weniger gem EN I S 0 7779 Importeur Deutschland Xerox GmbH HellersbergstraBe 2 4 41460 Neuss Turkey RoHS Regulation In compliance with Article 7 d We hereby certify It is compliant with the EEE Regulation EEE y netmeli ine uygundur Xerox WorkCentre 3315DN 3325DN 3325DNI 241 User Guide Copy Regulations Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as e Certificates of Indebtedness e National Bank Currency e Coupons from Bonds e Federal Reserve Bank Notes e Silver Certificates e Gold Certificates e United States Bonds e Treasury Notes e Federal Reserve Notes e Fractional Notes e Certificates of Deposit e Paper Money e Bonds and Obligations of certain agencies of the government such as FHA etc e Bonds U S Savings Bonds may be photographed only
246. w xerox com refer to Support on page 142 for further information Cleaning Tasks Performing regular cleaning activities ensures the machine is kept free of dust and debris The machine covers control panel and automatic document feeder should all be cleaned using a soft lint free cloth lightly dampened with water Xerox Cleaning Fluid or Anti Static Cleaner can be used to clean the document glass but must be applied using a cloth and not poured directly on the document glass Remove any residue with a clean cloth or paper towel For further information on maintenance tasks refer to General Care and Troubleshooting on page 181 Xerox WorkCentre 3315DN 3325DN 3325DNI 29 User Guide Further Assistance Further Assistance For any additional help visit our customer web site at www xerox com or contact the Xerox Support Center quoting the machine serial number Xerox Support Center If a fault cannot be resolved by following the display instructions check Error Messages on page 198 If the difficulty persists contact the Xerox Support Center The Xerox Support Center will want to know the nature of the problem the machine serial number the fault code if any plus the name and location of your company For information about locating the serial number please refer to Locating the Serial Number on page 221 Documentation Most answers to your questions will be provided by the documentation that is supplied on CD with the Xerox W
247. want to delete selected items message displays 138 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Address Book Create a Group Address Book using Internet Services 1 oe SS 10 11 At your Workstation open the web browser and enter the IP Address of the machine in the Address Bar Press Enter Select the Address Book icon Select the E mail Groups link Select Add Group Enter a name in the Group Name field Internet Services A ro Wor kLaanine 3 betii Tortai 8 Ra HN Select the required Speed Dial number Select the Add Individual s after this group is created checkbox to add individual addresses immediately after the group has been created Note If this option is not selected when Apply is selected you will return to the E mail Groups Address Book page Select Apply to save the changes pee The Add window is displayed Ha RTE Select an individual address from the left window and click on the arrow to add the individual to the new group The address is ee oe a shown in the right window Continue adding the individuals required When all the individuals have been added to the group select Apply The E mail Groups Address Book page is displayed Note If an address book is already established you may be warned that duplicate entries exist and that the new entries will be ignored Edit a Group in the Address Book In the E mail Group Address Book area check the che
248. what Document Zoom Pages per sheet 1 page Print All pages in range Scale to paper size No Scaling Options 5 Select the Add button to add new recipients L Fax Options either by directly typing names and fax numbers rm sode or by adding names from the relevant address ea book Phonebook Recipients 4 i Fiax Nutar Fax number 6 Select the quality required for the fax either Mu aus i Standard or Fine n 000 0040 7 If you want to add a cover page to your fax Ada Remove Add check the Use Cover Page checkbox and te D es complete the cover page information fields esa ag Select the Advanced button to access more ee T options for the cover page 8 To see a preview of the fax before it is sent select m0 the Preview button 9 To be notified of the time of the fax delivery check the Notify me on delivery checkbox lt Notify me on delwery 10 When all selections have been made select the Send button to send the fax to all listed recipients 90 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Receiving Faxes Receiving Faxes Manual Receive There are two methods for receiving a fax manually e On Hook Dial You can receive a fax call by pressing On Hook Dial and then pressing Start when you hear a fax tone from the remote machine The machine begins receiving a fax If a handset is available you can answer calls using the handset To change the number of
249. x Line has a problem the receiving fax machine or has persists wait an hour or so for lost contact because of a problem the line to clear again Or turn with the phone line the ECM mode on See Fax Setup on page 166 Mail Size Error The mail size is larger than the e Divide your mail or reduce the Mail exceeds than server support supported size by SMTP server resolution Mail Size Error Single page data exceeds the e Reduce the resolution and try One Page is Too Large configured mail size again Memory Full The memory is full e Press the left right arrows to highlight Cancel or Start then press OK If you select Cancel the machine stops the Fax job If you select Start the machine only sends scanned documents of the Fax job Memory Full The memory is full e Split the transmission into Divide the Job more than one operation Memory Full The memory is full e Print or remove the received Fax memory is full Print or remove fax data in the memory received Fax job Try again Network Error There is a problem with the e Check your network There is a problem with the network environment or contact your network network administrator Network Problem The machine is not connected e Connect the machine to the Network cable is not connected with a network cable network with a network cable Check it 200 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Message Network Problem Network card is not install
250. x Memory WorkCentre 3325DN 3325DNI SOMB WorkCentre 3315DN 5 MB Effective Scanning Width 8 2 inches 208 mm Maximum Print Width 8 5 inches 216 mm Connection Approvals EU EEA certified to TBR21 USA approved to FCC Pt 68 Canada approved to DOC CS 03 Other countries certified to national PTT standards Print Feature Feature Specification 18 ppm two sided Letter 17 ppm A4 Yield 11000 prints Prints from the Print Cartridge supplied with the machine e WorkCentre 3325DN 3325DNI 5000 e WorkCentre 3315DN 2300 Standard Printer Memory WorkCentre 3325DN 3325DNI 512 MB WorkCentre 3315DN 256 MB PDL PCL PCL5e PCL6 Postscript 3 PDF1 4 Single TIFF 228 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Feature Specifications Scan Feature Feature Specification Maximum Document Width 8 5 inches 216 mm Effective Scan Width 8 2 inches 208 mm Maximum Resolution 600 x 600 dpi Xerox WorkCentre 3315DN 3325DN 3325DNI 229 User Guide Feature Specifications 230 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Safety This chapter includes Notices and Safety on page 232 Safety Labels and Symbols on page 233 Operational Safety Information on page 234 Basic Regulations on page 238 Copy Regulations on page 242 Fax Regulations on page 245 Material Safety Data on page 248 Product Recycling and Disposal on page 249 Energy Program Compliance on page 251 Environment Health and Safety
251. x WorkCentre 3315DN 3325DN 3325DNI 193 User Guide Troubleshooting Paper Tray 1 1 Press the release latch on the left side of the machine and open then close the front door The jammed paper is automatically ejected from the machine If the paper does not exit go to the next step 2 Pull out paper tray 1 3 Remove the jammed paper by gently pulling it straight out 4 Ifthe paper does not move when you pull or if you do not see the paper in this area check the area around the print cartridge Refer to Inside the Machine on page 196 5 Insert tray 1 back into the machine until it snaps into place Printing automatically resumes Optional Paper Tray 2 1 Pull out paper tray 2 2 Remove the jammed paper from the machine If the paper does not move when you pull it or if you do not see the paper in this area stop and go to the next step If the paper has been removed insert tray 2 back into the machine until it snaps into place Printing automatically resumes 3 Pull tray 1 half way out 194 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting 4 Pull the paper straight up and out 5 Insert the trays back into the machine Printing automatically resumes Bypass Tray 1 If the paper is not feeding properly pull the paper out of the machine 2 Press the release latch on the left side of the machine and open then close the front door 3 Re load the bypass tray to resume printing
252. y The originals keep jamming in e If an original does not feed into the machine the automatic document the automatic document feeder feeder rubber pad may need to be replaced Contact a service representative 204 Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Troubleshooting Printing Problems Condition Possible Cause Suggested Solutions The machine does not print The machine is not receiving e Check the power cord connections power e Check the power switch and the power source The machine is not selected as e Select your machine as your default the default machine machine in Windows Check the machine for the following The front door is not closed Close the front door Paper is jammed Clear the paper jam See Paper Jams on page 192 No paper is loaded Load paper See Loading Paper Tray 1 and Paper Tray 2 optional on page 144 The print cartridge is not installed Install the print cartridge If a system error occurs contact your service representative The connection cable between e Disconnect the machine cable and the computer and the machine reconnect it is not connected properly The connection cable between If possible attach the cable to the computer and the machine another computer that is working is defective properly and print a job You can also try using a different machine cable The port setting is incorrect Check the Windows printer setting to make sure that the print job i
253. y not be printed Your machine can print 2 sided originals on one sheet of A4 Letter Legal Folio Executive B5 A5 or A6 paper 1 Press Copy on the control panel 2 Press Menu on the control panel 3 Press the up down arrows to highlight Layout and press OK Xerox WorkCentre 3315DN 3325DN 3325DNI 39 User Guide Using the Layout Options 4 Press the up down arrows to highlight ID Card Copy and press OK 5 Press Menu to return to the top level menu 6 Place the front side of the original face down on the document glass aligned with the tip of the registration arrow and close the automatic document feeder 7 Press Start Place Front Side Press OK appears on the display Press OK on the control panel Your machine begins scanning the front side and shows Place Rear Side Press Start 8 Turn the original over and place the rear side of the original face down on the document glass and close the automatic document feeder 9 Press Start on the control panel to begin copying Book Copy This feature enables you to specify which page or pages of a book are to be scanned The book original is placed face down on the document glass with the spine of the book lined up with the book marker 1 2 3 40 Press Copy on the control panel Press Menu on the control panel Press the up down arrows to highlight Layout and press OK Press the up down arrows to highlight Book Copy and press OK Press
254. your fax job Once you have made a selection press Back to return to the Ready screen 1 The following features are available through the Menu button Lighten Darken This provides manual control to adjust the lightness or darkness of the scanned images Contrast Increases or decreases the contrast between light and dark areas of the image Resolution A higher resolution produces better quality for photos A lower resolution reduces communication time Original Size This option allows you to specify the size of the image to be scanned Multi Send You can use this feature to send a fax to multiple locations Priority Send Use when a high priority fax need to be sent ahead of reserved operations You can set the machine to forward a received or sent fax to another fax e mail or server destination Secure Receive Use to restrict printing of received faxes when the machine is unattended Add Page Use to add additional documents to a delayed fax job which is saved in memory Delay Send Use to set your machine to send a fax at a later time Xerox WorkCentre 3315DN 3325DN 3325DNI 75 User Guide Fax Procedure 2 Press the up down arrows until the feature you want highlights and press OK Select the setting required and press OK For more information about each of the options refer to Fax Options on page 78 Enter the Fax Number 1 Press the Fax button on the control panel 2 Enter the recipient s fax number by e Key
255. your wish to print an overlay on your document If this box is not checked and an overlay has been selected the overlay automatically prints with your document Select OK Deleting a Page Overlay 1 2 3 4 110 Select Edit from the Overlay drop down list The Edit Overlay window appears Select the Overlay you want to delete from the Overlay List box Select Delete Overlay When a confirming message window appears select Yes Select OK Xerox WorkCentre 3315DN 3325DN 3325DNI User Guide Printing using Windows Output Options Select the required Print order from the drop down list box e Normal All pages are printed e Reverse All Pages Your printer prints all pages from the last page to the first page e Print Odd Pages Your printer prints only the odd numbered pages of the document e Print Even Pages Your printer prints only the even numbered pages of the document Tick the Skip Blank Pages checkbox if you do not want blank pages to be printed To add a binding margin tick the Manual Margin checkbox and select Details to select the margin position and width Security The Job Encryption feature is enabled only when the HDD is installed This feature protects the printing information even though the data is sent over the network When the Job Encryption checkbox is checked the printing data is encrypted and transmitted to the machine The HDD is used to decrypt the printing data before it is printed

Xerox WorkCentre 3315/3325 User's Manual

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