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Xerox Phaser 7100 Administrator's Guide

1. Click Apply to accept the changes or Undo to retain the previous settings Phaser 7100 Color Printer 51 System Administrator Guide Security 802 1X 802 1X is an Institute for Electrical and Electronics Engineers IEEE standard that defines a method for port based network access control or authentication In an 802 1X secured network the printer must be authenticated by a central authority typically a RADIUS server before it can access the physical network You can enable and configure the printer to be used in an 802 1X secured network Before you begin Ensure the 802 1X authentication server and authentication switch are available on the network Determine the supported authentication method Create a user name and password on your authentication server Ensure that the printer can be offline for several minutes Changing and applying 802 1X settings causes the printer to restart Configuring 802 1X ch St AP Ze Click Properties gt Security gt IEEE 802 1X Select Enabled next to Enable IEE E 802 1x Under Authentication Method select the method used on your network Options are e EAP MD5 e EAP MS CHAPv2 e PEAP MS CHAPv2 e EAP TLS This method is available if the printer is configured to use EAP TLS For details see Configuring the Printer for 802 1X using EAP TLS Authentication on page 52 Type Login Name Device Name required by your authentication switch and server Type Password then retype to v
2. 2 Under Upgrades select Enabled 3 Click Apply 4 Refresh the browser and navigate to Properties gt Services gt Machine Software gt Manual Upgrade 5 Under Manual Upgrade click Browse to locate and select the software upgrade file in bin format Click Open 7 Click Install Software The file is sent to the printer Once the software is installed the printer restarts o 8 Check the configuration report to verify that the software is updated Phaser 7100 Color Printer 87 System Administrator Guide Administrator Tools Date and Time Settings When the printer is first set up you are asked to set the date and time If you want to change the date and time after the initial setup use the control panel to change the settings To change date and time settings 1 2 3 4 At the printer control panel press the Menu button Navigate to Admin Menu then press OK Navigate to System Settings gt Machine Clock then press OK Change the following settings as necessary e Date Set the date e Time Set the time using a 12 hour or 24 hour format e AutoClear Specify the amount of inactive time before the control panel resets to the default screen To set the default screen see System Settings on page 79 e Delay Print Set the time period to start the next print job after you operate the control panel e Energy Saver Timers Set the energy saver to low power and sleep mode duration e Time Zone Set
3. If you want to specify the default User ID and Account ID select Accounting codes Setup and type them in the User ID and Account ID fields then select the default account type Click OK Click OK to exit Enabling Accounting in an Apple Macintosh Print Driver mn E WH gt 10 11 74 Open a document and select File then select Print Select the Xerox printer Select Xerox Features then select the Advanced button Select Accounting from the drop down menu From the Accounting System drop down menu select None Local Accounting Xerox Standard Accounting or Auditron or Xerox Network Accounting Select Always Prompt if you want users to type their User ID and Account ID every time they print a job Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed If you want to specify the default User ID and Account ID select Use Default Accounting Codes type these in the Default User ID and Default Account ID fields then select the default account type To save the settings click the Presets menu and select Save As Type a name for the preset Click OK Note Users must select this preset each time they print using the print driver Phaser 7100 Color Printer System Administrator Guide Administrator Tools This chapter includes Monitoring Alerts and Status on page 76 Configuring Stored File Settings on page 77 Energy Saving Settings on page 78 System Settings on page
4. Selecting Print Mode Options on page 58 Managing Banner Sheet Printing Options on page 59 Print Service Settings on page 60 Secure Print on page 62 UNIX Linux and AS 400 Printing on page 63 Phaser 7100 Color Printer 57 System Administrator Guide Printing Selecting Print Mode Options You can specify the print mode to be used on the printer for individual protocol types 1 In CentreWare Internet Services click Properties gt Services gt Printing gt Print Mode 2 Under Print Mode select Auto PostScript 3 HP GL 2 PLCL 6 5e or TIFF JPEG 3 Select PJL as needed 58 Phaser 7100 Color Printer System Administrator Guide Printing Managing Banner Sheet Printing Options You can set the printer to print a Banner Sheet with each print job The banner sheet contains information about the user and job name This option can be set in the print driver in CentreWare Internet Services or at the printer control panel Note Banner sheet printing must be enabled in the print driver This type of printing must also be enabled at the control panel or in CentreWare Internet Services otherwise the banner sheet will not be printed Enabling Banner Sheet Printing in CentreWare Internet Services GAN eS a In CentreWare Internet Services click Properties gt Services gt Printing gt Print Mode Under Banner Sheet next to Sensing Separator Page select Enable Next to Banner Sheet select Start Sheet End Sheet or select S
5. Click Import Note The signed certificate must match the CSR created by the printer Managing Certificates To see information about the certificates installed on the printer or specify the certificate to use for SSL and IPsec 1 In CentreWare Internet Services click Properties gt Security gt Certificate Management 2 Select a certificate Category Certificate Purpose and Certificate Order 3 Click Display the list 4 Select a certificate from the list and click Certificate Details 5 Toset the certificate as the primary certificate click Use this certificate If Use this certificate is not available then the selected certificate has expired or is not valid All certificates in the certification path chain of trust must be installed on the printer and be valid 6 Click Delete to remove the certificate or Export to save the certificate to your computer Phaser 7100 Color Printer 49 System Administrator Guide Security Secure HTTP and SSL TLS You can encrypt all data sent over HTTP by establishing an encrypted SSL connection You can enable SSL encryption for the following services e Configuring the printer in CentreWare Internet Services e Printing from CentreWare Internet Services e Printing using IPP e Network accounting Before you begin e Install a digital certificate For details see Installing a Digital Certificate on page 48 e Ensure that the date and time configured on the printer is correct
6. The administrator user name is admin and the default password is 1111 Changing the System Administrator Password Xerox recommends that you change the default system administrator password after configuring the printer for security Store the password in a secure location To change the administrator password In CentreWare Internet Services click Properties gt Security gt System Administrator Settings Select Enabled next to Set System Administrator s Login ID Type the login ID next to Administrator s Login ID Type the new password next to Administrator s Passcode Retype the password to verify Set the maximum number of login attempts between 0 and 10 as needed Type 0 to allow an unlimited number of login attempts 7 Click Apply OY St ne bk a Accessing the Configuration Report The Configuration Report lists the current settings of the printer By default a Configuration Report prints at startup Printing the Configuration Report 1 At the printer control panel press Menu 2 Navigate to Print Reports then press OK 14 Phaser 7100 Color Printer System Administrator Guide 3 4 Initial Setup Navigate to Configuration then press OK To print the report at the prompt press OK Using the Configuration Overview Page The Configuration Overview page provides shortcuts to commonly accessed pages under the Properties tab To access the Configuration Overview page click Properties gt Config
7. This information is used to set the start time for self signed certificates Configuring Secure HTTP and SSL TLS Settings Notes e Adigital certificate must be installed on the printer before you can enable Secure HTTP For details see Installing a Digital Certificate on page 48 e H Secure HTTP is enabled to access CentreWare Internet Services all pages will contain https in the URL for the website In CentreWare Internet Services click Properties gt Security gt SSL TLS Settings Select Enabled next to HTTP SSL TLS Communication Type the port number to be used for HTTP SSL TLS To use SSL TLS for LDAP communication select Enabled next to LDAP SSL TLS Communication To use SSL TLS for SMTP communication select Enabled next to SMTP SSL TLS Communication To use SSL TLS for SMTP communication next to SMTP SSL TLS Communication select a method that your server supports Cet NS Note If you are unsure what method your server supports select STARTTTLS if available If you select STARTTLS if available the printer attempts to use STARTTLS If your server does not support STARTTLS SMTP communication is not encrypted 7 Select Enabled next to Verify Remote Server Certificate if necessary 8 Click Apply to accept the changes or Undo to retain the previous settings 50 Phaser 7100 Color Printer System Administrator Guide Security IPsec Internet Protocol Security IPsec is a group of protocols used
8. the printer is locked and must be restarted To allow users to log in without case sensitivity select Non Case Sensitive next to User ID for Login To specify the Minimum Passcode Length type the number of digits 4 12 Type 0 if you do not want to specify a minimum passcode length Click Apply to accept the changes or Undo to retain the previous settings Network Authentication If you have an LDAP server connected to your network you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel For details on configuring LDAP settings see LDAP on page 32 Setting up Network Authentication 1 2 8 9 10 11 12 In CentreWare Internet Services click Properties gt Security gt Authentication Configuration On the Authentication Configuration page next to Login Type select Login to Remote Accounts To allow users without accounts to access the printer select Enabled next to Non account Print To allow a guest user to access the printer select On next to Guest User Type the Guest Password then retype the password to verify Click Apply then click Reboot Machine After the printer restarts refresh your browser and navigate back to the Authentication Configuration gt Step 1 of 2 page then click Next at the bottom of the page Click Configure next to Authentication System On the Authentication System page select your Authentication Syste
9. E 37 Enabling EE 37 Configuring IPPs s2c sccshsdadededsdade ieee eel i enen 37 WPAP DISCOVERY ee fata eiai ie eaea ebe Eege severe wes 38 e lee 39 WSL EE 40 Enabling WSD EE 40 C nfig ring WSO EE 40 EE ege EN ROR ie il i ach ach Sa ch eg ce in ei cn ce ce 41 C nfig ring SOAP EE EE 41 Security Setting up Access Riobt z 0 cece ccc cece eee eee nnn enn e een een e ee eneeenaes 44 EE ae eebe MECH REN MA uid Wma ae cade dade dE 44 Local Authentication 20 c cece ence eee nee n eee eee e eect ee eneeeeennes 45 Network Authentication Aug itcedunneeanwandedaan ddan deg dt d get EE EE wana eats gah 46 Digital Certificates ey ean i ikea EE EE 48 Installing a Digital Certificate 0 cece cece cece e tence cence ee eeeeeees 48 M naging Certificates EE 49 Secure HTTP and SSL TLS E 50 Configuring Secure HTTP and SSL TLS Settings 0 cece eee cece eee teen e eee 50 IPSEC ni snsrsein bilge beh sew Eeer 51 CONPIGUTING PSCC EE 51 802 lA EE 52 cl e ite EK EE 52 Phaser 7100 Color Printer System Administrator Guide Contents Overwriting Image Dote ccc SEN ceed sedi EE ed STEEN deeded bb ENEE ER abu deneed R 54 Immediate Job Overwrite iiss ver reie A NR dre eh eg KE egeR egrkrE ee drN ege Are eRegeg breck geN AEN 54 DREES et dree ech ec E e See Eege ege derer 55 Creating an IP Filter Rule 0 eee eee een e eee n eee e een ene eneenes 55 Restricting Access to Job Information 0 eee
10. IPv6 network by using the Internet Control Message Protocol Version 6 ICMPv6 ICMPv6 performs error reporting for IP along with other diagnostic functions When first connected to a network a host sends a link local multicast router solicitation request for its configuration parameters If configured correctly routers respond to this request with a router advertisement packet containing network layer configuration parameters 22 Note IPv6 is optional and may be used in addition to or in place of IPv4 If both protocols are disabled you cannot access CentreWare Internet Services In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt TCP IP Under IP Mode select IPv6 or select Dual Stack to use both IPv4 and IPv6 Phaser 7100 Color Printer System Administrator Guide Network Configuration By default IPv6 is disabled A CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare Internet Services 5 You must re enable TCP IP at the printer control panel before you can access CentreWare Internet Services Disabling TCP IP or changing the IP address also disables any dependant protocols Notes e The host name is the same for IPv4 and IPv6 If you change the host name for IPv6 the host name changes for IPv4 as well e Enabling or disabling IPv6 will restart the printer when you click Apply To manually assign an address select Enabled next to Enable Manual Address Type the IP
11. In User ID type root For password type the root password 4 Click Add Printer and follow the onscreen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of both the System V lp and Berkeley lpr printing commands 1 To print to a specific printer in System V type lp dprinter filename then click Enter 2 To print to a specific printer in Berkeley type lpr Pprinter filename then click Enter AS 400 Xerox provides Work Station Customization Object WSCO files to support AS 400 or Iseries VSR2 or later The WSCO is a file that provides printer specific PCL codes that the host print transform uses to select the correct tray 2 sided option font size and type and orientation The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer You need to download and install the library once Notes e The host print transform only works on files that are of the type AFPDS and SCS PIDS formatted printer files must be recreated as type AFPDS to use the WSCO for printing e You must have IOSYSCFG permissions to create a device description or a remote queue e For details on AS 400 refer the IBM AS 400 Printing V Red Book available on the IBM website Phaser 7100 Color Printer 65 System Administrator Guide Printing Installing the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues refer to the i
12. LDAP Server Under Server Information type the appropriately formatted main and backup LDAP server addresses and port numbers The default port number is 389 Optional Information 1 Type the search directory root path in the Search Directory Root field by using the Base DN format Note For details on Base DN formatting refer to the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website Type Login Name and Password as needed Retype the password to confirm If the primary LDAP server is connected to additional servers select LDAP Referrals to include those LDAP servers in your searches Type the maximum number of consecutive LDAP referrals in the LDAP Referral Hop Limit field Click Apply Defining User Mappings LDAP servers provide different results to search queries depending on how user data is mapped Editing the mapping allows you to fine tune server search results 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt LDAP gt LDAP User Mappings To send a test query under Search type the name of the user you want to search for in the User Name field then click Search If a match occurs the user information is displayed Use the drop down menus under Imported Heading to remap fields as needed Note Headings are defined by the LDAP server s schema Configure Authentication for LDAP 1 32 In CentreWare Internet Services cl
13. SMTP Configuring SMTP Server Settings 1 2 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt SMTP Server Under Required Information select the method to be used to locate an SMTP server e Toallow DNS to automatically find an SMTP server on the network select From DNS e Tomap to a specific SMTP server select STATIC Note If you select From DNS ensure that DNS is configured for either IPv4 or IPv6 before you can define the SMTP server For details see Configuring DNS DDNS Settings on page 21 Type the SMTP server IP address or host name Type the port numbers between 1 and 65535 for sending and receiving email The default port number is 25 Select Disabled STARTTLS If Available STARTTLS or SSL TLS next to SMTP SSL TLS Communication Type the specific email address assigned to this printer by the SMTP server in the Machine s E mail Address field Optional Information 1 To improve the transmission speed you can set messages to be fragmented between 2 and 500 times Select Enabled next to Split Send and type the number of fragments in the Maximum Split Count field If you enable Split Send you can select how the email jobs should be split Under Split Send Method select one of the following e Split into Pages If you select this option the mail client will not reassemble the job on receipt e Split by Data Size If you select this option the mail client is req
14. Setup Physical Connection 12 Initial Setup at the Control bone 13 The Installation Wizard is EE 13 Configuration Report 13 System Administrator Access at the Control bone 13 Locking or Unlocking the Printer 0 cee cece cece eee eee teen nent eneeeees 13 Assigning a Network Address 13 Connecting to a Wireless Network 13 Initial Setup in CentreWare Internet Services 15 Accessing CentreWare Internet Services nueeunueunueeuurrrerrerrerreerrern 15 Changing the System Administrator Password ese e eee e eee ee eee eee eee 15 Accessing the Configuration Report ed VEER EE ERTEREEENR REENEN ENN KEE KE EEN 15 Using the Configuration Overview Page ccc cece e eet e tenet een e en eneenens 16 Assigning a Name and Location to the Pinter 16 Enabling Services and Options 17 Enabling Services and Options in CentreWare Internet Services 17 3 Network Configuration tat EE 20 Enabling TOPE EE 20 Configuring TCP IP Settings at the Control bone 20 Configuring TCP IP Settings in CentreWare Internet Services 21 SNMP eet dE eieiei eege seed send so eege eieiei deeg f ceg 24 Enabling SNMP iii0cciaed ted a dd ee edag dues dae eduned ew adnate aimee 24 Configuring SNMP i as559sh0 9008500s erereretereherctereberebhoreteverheeiere reeves 24 Editing SNMP v1 v2c Properties vucavicivheeeeRinr Sued ced R ive eavieeee dade dene Ze 24 Editing SNMP v3 e ole CN 25 SNMP Advanced Settings
15. cable to a correctly configured network port 3 Turn the printer on 12 Phaser 7100 Color Printer System Administrator Guide Initial Setup Initial Setup at the Control Panel The Installation Wizard The first time the printer is turned on the Installation Wizard starts The wizard prompts you with a series of questions to help you configure basic settings for your printer Configuration Report After you complete the installation wizard you can print a Configuration Report The Configuration Report lists the current settings of the printer For details see Accessing the Configuration Report on page 14 System Administrator Access at the Control Panel To configure the printer from the control panel press the Menu button then navigate to the Admin Menu If the printer is locked log in as the system administrator To log in as a system administrator 1 At the printer control panel press Menu 2 Use the arrow buttons to type the administrator passcode then press OK Locking or Unlocking the Printer To lock or unlock the printer At the control panel press Menu Navigate to Admin Menu gt System Settings gt Panel Settings Navigate to Panel Lock gt On then press OK When prompted use the arrow buttons to change and revalidate the Passcode then press OK Navigate to Max Login Attempts then select Limited or Unlimited If Limited is selected navigate to Login Attempts then use the arrow buttons to select
16. email address and other contact information Serial number of the certificate Expiration date of the certificate Name of the certificate authority CA that issued the certificate A public key Digital signature of a CA Installing a Digital Certificate There are three ways to install a certificate on the printer Create a Self Signed Certificate The printer creates its own certificate signs it and creates a public key to be used for encryption Create a request to have a certificate authority or a server functioning as a certificate authority sign a certificate and then upload the certificate to the printer An example of a server functioning as a CA is Windows Server running Certificate Services Install a certificate created by a trusted intermediate or root CA For details see Managing Certificates on page 49 Note Installing a self signed certificate is less secure than installing a certificate signed by a trusted CA However if you do not have a server functioning as a certificate authority the self signed certificate is your only option Creating a Self Signed Certificate 1 pO Ot Ee bai PN 48 In CentreWare Internet Services click Properties gt Security gt Machine Digital Certificate Management Click Create New Certificate Select Self Signed Certificate Click Continue Select Digital Signature Algorithms from the drop down menu Select the Public Key Size and type the name of the Issuer Type
17. noaa cece cece eee nee cence nee e tent e eee eeeees 25 SSDP EE 27 Microsoft Networking 0 0 cece cece ene een tent rror nee e tenn en een nees 28 Enabling Microsoft NEIWOrKING bau Nd geg SNE NEE ZE gege dE de deg eR 28 Configuring Microsoft Networking eee eee eee eee eee e eee en eee ee een enees 28 Configuring WINS 28 Phaser 7100 Color Printer 3 System Administrator Guide Contents 4 e TE 29 Enabling ER 25 VE eet ce esche ite eege ereecht geg 29 CoOnfigurinGILPD 0tc4ccc E E ewan sale neawio de ET 29 Raw TCP IP Printing 0 cece eee een eee ene ence ene e ete cnet eneeenenees 30 Enabling Port 9100 1 cence eee enn e nee n eee en ee eneeeeenees 30 Configuring Port 9100 2 cece nnn eee n tenet eee nn een eees 30 SMTP xj cexeaceeccetneueetarete tredeesiadedseuded sd aeedederra kiwi nteenete ieee 31 Configuring SMTP Server Settings 2 40d 0 dseedexsdinedsnasivdaces oardwrreocndvovewas 31 Un 32 Configuring LDAP LDAPS Server Setting 32 Defining User e CN 32 Configure Authentication for LDAP cc eee c cece cece reece renner rennene 32 Configuring Authorization Access for LDAP ec e cece eect eee eee n eee eens 33 Configuring Filters for LDAP E 33 OE EE 34 CIR TEE 35 Enabling HIP 3 4 3 sssecsessedadadedotateindwdcdeacdouwdeanieeedseeuneesadinaesenes 35 Configuring HTTP Setting 35 Proxy TEE 36 LPP erter dd iio dead TE E E E EE E E EE EE E E E E E E E sa E a E
18. rename the file use dat as the file extension Installing a Clone File Note This procedure will restart the printer and will be unavailable over the network for several minutes 1 In CentreWare Internet Services click Properties gt General Setup gt Cloning 2 Under Install Clone File click Browse and navigate to your clone file 3 Click Install 84 Phaser 7100 Color Printer System Administrator Guide Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network Note The Xerox CentreWare Font Management utility is available on the Xerox website at www xerox com office P7100drivers You use the utility to download soft fonts such as your company s branded fonts or unicode fonts needed to support multiple languages to your printer You then can add delete or export the fonts to a file You can add or delete printers in the printer list to display only those printers you want to manage Phaser 7100 Color Printer 85 System Administrator Guide Administrator Tools Customizing Printer Contact Information The support page in CentreWare Internet Services displays the contact information about service and supplies as well as for about the system administrator You can customize this information to display your company s contact information for the printer users To add your custom information 1 In CentreWare Internet Serv
19. s print driver 60 Phaser 7100 Color Printer System Administrator Guide Printing Adjusting Image Quality To configure image quality for print settings 1 At the printer control panel press Menu 2 Navigate to Admin Menu then press OK 3 Navigate to Image Quality to do the following Adjust Gradation Use the arrow keys to adjust the gradation for Text or Photo Adjust Color Registration Use the arrow keys to adjust color registration You can automatically or manually register the colors Adjust Paper Registration Specify the requirements for Tray 1 2 3 4 and Bypass Tray Voltage Offset Set the Voltage Offset between 1 and 5 for Plain Bond Recycled Heavyweight Cardstock Glossy Glossy Card Postcard or Envelop print options Fuser Temperature Set the Fuser Temperature between 1 and 5 for Plain Bond Recycled Heavyweight Cardstock Glossy Glossy Card Postcard or Envelop print options Altitude Adjustment Select the appropriate option to adjust the altitude of the printer Configuring Init Delete Data To configure Init Delete Data settings 1 At the printer control panel press Menu 2 Navigate to Admin Menu then press OK 3 Navigate to Init Delete Data to do the following NVM Press OK to initialize Hard Disk Press OK to initialize Initialize Certificates Press OK to initialize the certificates Print Meter Press OK to initialize Delete Form Macro Press OK to delete the forms a
20. the number of attempts allowed OY OS Be IN Assigning a Network Address By default the printer automatically acquires a network address from a DHCP server To assign a static IP address configure DNS server settings or configure other TCP IP settings For details see Configuring TCP IP Settings at the Control Panel on page 20 Connecting to a Wireless Network You can connect the printer to a wireless network using the optional Wireless Network Adapter For installation help see the instructions packaged with the adapter Phaser 7100 Color Printer 13 System Administrator Guide Initial Setup Initial Setup in CentreWare Internet Services CentreWare Internet Services is an application on the embedded Web server of the printer This application allows you to configure and administer the printer from a Web browser on any computer Accessing CentreWare Internet Services Before you begin e TCP IP and HTTP must be enabled to access CentreWare Internet Services If you disable either of these services you must enable them at the printer before accessing CentreWare Internet Services e Refer to the Configuration Report to determine your printer IP address To access CentreWare Internet Services At your computer open a Web browser type the printer IP address in the address field then press Enter or Return Note If your printer is locked type the system administrator user name and password to access the Properties tab
21. the number of days between 1 and 9999 or until the certificate expires next to Days of Validity Click Apply Phaser 7100 Color Printer System Administrator Guide Security Creating a Request 1 In CentreWare Internet Services click Properties gt Security gt Machine Digital Certificate Management Click Create New Certificate Select Certificate Signing Request CSR Fill out the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit and Email Address Click Apply Values from the form are used to generate a Certificate Signing Request When the process is complete you are prompted to save the Certificate Signing Request Right click the link and save the csr pem file on your computer Email the file to be signed by a trusted certificate authority Uploading a Certificate When the signed certificate is received from a trusted certificate authority you can upload the certificate to the printer You can also upload certificates root certificates and intermediate CA certificates to establish a complete chain of trust 1 In CentreWare Internet Services click Properties gt Security gt Machine Digital Certificate Management Click Upload Signed Certificate If the certificate is password protected type the Password and retype to verify Click Browse or Choose File navigate to the signed certificate in the crt format then click Open or Choose
22. the time difference from GMT e Daylight Savings Set the daylight savings time if necessary During daylight savings the printer automatically increments the clock forward by one hour Synchronizing the Time Using SNTP The Simple Network Time Protocol SNTP synchronizes the internal clock of the printer over a network connection at system startup and at regular intervals abo Ui Ze AM P gt Ee 88 At the printer control panel press the Menu button Navigate to Admin Menu then press OK Navigate to Network Port gt SNTP Settings Navigate to NTP Synchronize Select On then press OK Navigate to NTP IP Address then press gt Navigate to Connection Interval and specify how often the printer synchronizes the time with the NTP server Use the arrow keys to enter the IP address of your NTP server Press OK Phaser 7100 Color Printer System Administrator Guide Administrator Tools Watermarks and Annotations A watermark inhibits the replication of a document by adding text or a background pattern to the printed page You can configure watermarks to print dates unique IDs background patterns or default text In addition you can set watermarks to print according to the job type Annotations are customizable text strings printed on a document and are similar to watermarks If you want to create a custom annotation not found in the default selections you can set a text string and then apply one of the four pre
23. to secure Internet Protocol communications by authenticating and encrypting each IP data packet IPsec allows you to control IP communication by creating protocol groups policies and actions for the following DHCP v4 v6 TCP and UDP e LPR Print TCP port 515 DNS TCP and UDP e Port 9100 Print TCP port 9100 FTP TCP e SMTP TCP UDP port 25 HTTP Scan Out TCP port 80 e SNMP TCP UDP port 161 HTTPS Scan Out TCP port 443 e SNMP Traps TCP UDP port 162 HTTPS Web Server TCP port 443 e WS Discovery UDP port 3702 ICMP v4 v6 e Upto 10 additional services IPP TCP port 631 Configuring IPSec oN oO wns ect est seit ee a E LA Note Secure HTTP SSL must be enabled with an installed digital certificate before you can enable IPsec In CentreWare Internet Services click Properties gt Security gt IPSec Select Enabled next to Protocol Select IKE Authentication Method Preshared Key or Digital Signature If you select Preshared Key type the Shared Key then retype the key to verify Type the IKE SA Life Time 5 28800 minutes Type the IPSec SA Life Time 300 172800 minutes Select the DH Group type Select G1 or G2 from the DH Group drop down menu Enable PFS as needed Type the Specific Destination IPv4 Address Type the Specific Destination IPv6 Address To restrict the printer from communicating with devices that are not using IPSec select Disabled next to Communicate with Non IP Sec Device
24. under IPv4 type the IP addresses for Subnet 1 2 and 3 Click Apply Phaser 7100 Color Printer 29 System Administrator Guide Network Configuration Raw TCP IP Printing Raw TCP IP is a printing method used to open a TCP socket level connection over Port 9100 to stream a print ready file to the printer input buffer The connection is then closed either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer Port 9100 is selected in Windows as the Standard TCP IP port Enabling Port 9100 Note TCP IP must be enabled before Port 9100 is enabled 1 In CentreWare Internet Services click Connectivity gt Port Settings 2 Select Enabled next to Port 9100 Configuring Port 9100 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt Port 9100 2 If required select Enabled next to TCP MSS Mode Note TCP MSS settings are common to LPD and Port 9100 3 If TCP MSS mode is enabled under IPv4 type the IP addresses for Subnet 1 2 and 3 4 Ensure that the TCP Port Number is set to 9100 5 Set the End of Job Timeout to the desired number of seconds between 2 and 65535 before processing a job with an End of Job character The default time is 60 seconds 6 Click Apply 30 Phaser 7100 Color Printer System Administrator Guide Network Configuration
25. 0 SOAP on page 41 Phaser 7100 Color Printer System Administrator Guide 19 Network Configuration TCP IP Transmission Control Protocol TCP and Internet Protocol IP are two protocols within the Internet Protocol Suite IP manages the transmission of messages from one computer to another and TCP manages the actual end to end connections Note You can configure IPv4 settings at the printer control panel or through CentreWare Internet Services You can only configure IPv6 through CentreWare Internet Services Enabling TCP IP E tegt Note By default TCP IP is enabled If you disable TCP IP you must enable it at the printer control panel before you accessing CentreWare Internet Services At the printer control panel press Menu Navigate to Admin Menu then press OK Navigate to Network Port gt TCP IP Settings gt IP Mode Select IPv4 Mode IPv6 or Dual Stack to enable both IPv4 and IPv6 then press OK Configuring TCP IP Settings at the Control Panel Manually Configuring an IPv4 Network Address Be Oe NM Er Se IN a At the printer control panel press Menu Navigate to Admin Menu then press OK Navigate to Network Port gt TCP IP Navigate to IPv4 Settings then press OK Navigate to Get IP Address gt Static then press OK Navigate to IPv4 IP Address Use the arrow buttons to type the static IP address then press OK Navigate to IPv4 Subnet Mask Use the arrow buttons to type the sub
26. 79 Taking the Printer Offline on page 80 Smart eSolutions and Billing Information on page 81 Cloning on page 84 Font Management Utility on page 85 Customizing Printer Contact Information on page 86 Updating the Printer Software on page 87 Date and Time Settings on page 88 Watermarks and Annotations on page 89 Phaser 7100 Color Printer System Administrator Guide 75 Administrator Tools Monitoring Alerts and Status You can configure alert and status notices to be automatically sent as an email message to one or more recipients Setting Up Machine Status Alerts To set up machine status alerts for email recipients 1 In CentreWare Internet Services click Properties gt General Setup gt Alert Notification gt Email Notification for Machine Status Under Send Notice select the machine status to send email notification immediately or at regular intervals Under Mail Notice Status Settings set the appropriate mail status notification for each recipient Under Notice Frequency Settings select how often the email must be sent Click Apply Setting Up Billing Meter Read Alerts To set up billing meter read alerts for email recipients 1 In CentreWare Internet Services click Properties gt General Setup gt Alert Notification gt Billing Meter Read Alerts Under Billing Administrator Email Addresses type the email addresses of the administrator s Under Send Alert set alerts to report billing meter rea
27. Address and Gateway Address To allow your DHCP server to assign an IP address to the printer select Enabled next to Get IP Address from DHCP Type the required Domain Name DNS Configuration for IPv6 1 To allow the DHCP server to provide the DNS server address select Enabled next to Obtain IPv6 DNS Server Address Automatically Type an IP address for Preferred DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 Select Enabled next to Dynamic DNS Registration To replace the existing DNS entry select Overwrite Select Enabled next to Generate Domain Search List Automatically if you want the domain name to be searched automatically Type Domain Name 1 2 and 3 Type the number of seconds until Connection Time Out Phaser 7100 Color Printer 23 System Administrator Guide Network Configuration SNMP Simple Network Management Protocol SNMP is used in network management systems to monitor network attached devices for conditions that require administrative attention This protocol consists of a set of standards for network management including an application layer a database schema and a set of data objects Agents or software modules reside in the SNMPv3 engine of the printer A manager is an SNMPv3 management application such as OpenView that is used to monitor and configure devices on the network The agent responds to read GET and write SET requests from the manager and can also generate alert messag
28. Packet eXchange IPX is a routing protocol used by Novell environments 1 2 3 4 26 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt SNMP Click Advanced at the bottom of the page Under Trap Destination Addresses click Add IPX Address Type the 8 digit hexadecimal number that identifies the IPX External Network host configured to receive the trap Type the 48 bit Physical MAC Address of the computer that is running the SNNP manager application that is configured to receive the trap Type the IPX Socket Number of the computer running the SNMP manager application configured to receive the packets Select the SNMP version SNMP v1 or SNMP v2c based on the trap receiving system Under Traps select the type of Traps to be Received by the SNMP manager Phaser 7100 Color Printer System Administrator Guide Network Configuration SSDP Simple Service Discovery Protocol SSDP provides processes to allow network clients with little or no static configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click SSDP Select Enabled UPnP next to SSDP Port Status Type the number of minutes between 60 and 4320 minutes for Valid Advertising Period Type a number between 1 and 10 for Maximum TTL Click Apply to save the new settin
29. Services click Properties gt Connectivity gt Protocols gt Microsoft Networking To allow the DHCP server to provide your WINS server address to the printer select DHCP next to Obtain WINS Server Address Automatically To provide the WINS server address manually type it in the Primary Server IP Address field Type the secondary WINS server address in the Secondary Server IP Address field as needed Click Apply Phaser 7100 Color Printer System Administrator Guide Network Configuration LPD The Line Printer Daemon LPD protocol is used to provide printer spooling and network print server functionality for operating systems such as HP UX Linux and MAC OS X Note For information on setting up print queues on your client system refer to your client system s documentation Enabling LPD 1 2 In CentreWare Internet Services click Properties gt Connectivity gt Port Settings Select Enabled next to LPD Note Disabling LPD will affect clients printing to the printer over TCP IP using the LPR printing port Configuring LPD SC a EN In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt LPD Type an LPD Port Number between 1 and 65535 or use the default port number of 515 Type the Connection Time Out Type the Maximum Number of Sessions If required select Enabled next to TCP MSS Mode Note TCP MSS settings are common to LPD and Port 9100 If TCP MSS mode is enabled
30. UNIX Linux or Sun Solaris software from the Support page of the Xerox website This includes the following two tgz files e Printer Model Package file which contains ppd files for all printer models The file name is PrinterPkgXPXX_20xx_xx_xx tgz e Printer Driver for your operating system The available files are e XeroxAlXpowerpcxpxx_x xx xx tgz for the IBM RS6000 family e XeroxHPUXXPXX_x xx xx tgz to support HP workstations e XeroxLinuxi386XPXX_x xx xx tgz to support Linux environments e XeroxSolarisXPXX_x xx xx tgz for Sun Solaris systems Download the Files 1 Set up a temporary directory to download the files 2 Download the print driver and Printer Model Package tgz files to the temporary directory At the UNIX command line type gzip dfv filename tgz then press Return or Enter The filename must include a tgz extension 4 Type tar xvf filename tgz then press Return or Enter 5 The files are expanded and two directories are created with names that match the print driver and Printer Model Package tgz file names Note The expansion steps must be done for both tgz files Perform the Installation Procedure Change to the directory created by the expansion of the Code tqz file On the command line type setup then press Return or Enter Change to the directory created by the expansion of the Printer Definition tgz file Gd eng Type setup then press Return or Enter The installation creates a X
31. User ID then press the Right arrow Use the arrow buttons to enter your passcode then press OK Navigate to the desired print job then press the Right arrow Navigate to Print amp Delete or Print amp Save then press OK To increase or decrease the Quantity press the arrow buttons then press OK To print the job press OK Done nr a Using Secure Print from CentreWare Internet Services In CentreWare Internet Services click Print Under Delivery select the Secure Print radio button Type a User ID Next to Enter Passcode type the passcode and retype to confirm Under File Name click the Browse button to locate your print ready file Click Submit Job Go to the printer and navigate through the options to release the Secure Print job for printing Et it Pe NS 62 Phaser 7100 Color Printer System Administrator Guide Printing UNIX Linux and AS 400 Printing UNIX based printing uses LPD LPR port 515 or port 9100 to provide printer spooling and network print server functionality Xerox printers can communicate using either protocol Xerox Services for UNIX Systems XSUS XSUS is an application that allows you to manage and print to multiple printers in the UNIX and Linux environments With XSUS you can Configure and check the status of network connected printers Set up a printer on your network as well as monitor the operation of the printer once installed Perform maintenance checks and view the supplies statu
32. Xerox Phaser 7100 Color Printer Imprimante couleur Xerox Phaser 7100 System Administrator Guide Guide de l administrateur syst me Italiano Guida per l amministratore del sistema Deutsch Systemhandbuch Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do Sistema Pycckn PyKOBO ICTBO CHCTeMHOFO GAMMHMCTpaTopa xerox 2012 Xerox Corporation All rights reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks and so on XEROX and XEROX and Design Phaser PhaserSMART PhaserMatch PhaserCal PhaserMeter CentreWare PagePack eClick PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System Xerox Extensible Interface Platform ColorQube Global Print Driver and Mobile Express Driver are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Ma
33. account details in the print driver before printing documents from a computer Note If XSA is enabled you cannot enable other accounting modes You can create a maximum of e 2499 unique XSA user IDs e 500 General Accounts e 499 Group Accounts All user IDs must be assigned to one or more group accounts Note XSA settings and account data are stored in the printer Xerox recommends that you back up settings using the Cloning feature If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 84 Before you begin install Print Drivers on all client computers Configuring Xerox Standard Accounting In CentreWare Internet Services click Properties gt Accounting gt Accounting Configuration Next to Accounting Type select Xerox Standard Accounting Select Enabled next to the features that you want to track Next to Color Tracking Only select Enabled if you only want to track color impressions Click Apply Click Reboot Machine Refresh your browser and navigate back to the Accounting Configuration page Click Next CO Or i NS en Creating a Group Account You must create a group account before creating new user accounts 1 In CentreWare Internet Services click Properties gt Accounting gt Xerox Standard Accounting gt Group Accounts 2 Under Group Accounts type an Account ID using up to 12 digits then type an Account Name using up to 32 alphanumer
34. ck Apply 40 Phaser 7100 Color Printer System Administrator Guide Network Configuration SOAP Simple Object Access Protocol is used to exchange structured information for applying Web Services in computer networks Configuring SOAP 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt SOAP 2 Select Enabled to enable the port status 3 Type the Port Number The default port number is 80 4 Click Apply Phaser 7100 Color Printer 41 System Administrator Guide Network Configuration 42 Phaser 7100 Color Printer System Administrator Guide Security This chapter includes Setting up Access Rights on page 44 Digital Certificates on page 48 Secure HTTP and SSL TLS on page 50 IPsec on page 51 802 1X on page 52 Overwriting Image Data on page 54 IP Filtering on page 55 Restricting Access to Job Information on page 56 See also www xerox com security Phaser 7100 Color Printer System Administrator Guide 43 Security Setting up Access Rights Overview You can control access to the printer s services and features by setting up authentication authorization and personalization Authentication Authentication is the process of confirming the identity of a user by comparing information provided by the user such as their user name and password against another source of user information such as an LDAP directory Users can be authenticated when accessing the control pa
35. d then press OK Configuring HTTP Settings GA a E In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt HTTP Change the maximum number of sessions if required The default is 5 Select Enabled next to CSRF Protection Type the Port Number if required The default is 80 Select Enabled next to Secure HTTP SSL to encrypt HTTP communication between the printer and client computers using CentreWare Internet Services This includes data sent using IPSec SNMP and Audit Log A digital certificate must also be installed on the printer For details see Installing a Digital Certificate on page 48 Type the Secure HTTP Port Number if required HTTP traffic will be routed to this port when SSL is enabled The default port number is 443 Type the time until Connection Time Out as needed Click Apply Phaser 7100 Color Printer 35 System Administrator Guide Network Configuration Proxy Server A proxy server acts as a go between for clients seeking services and servers that provide them The proxy server filters client requests and if the requests conform to the proxy server s filtering rules grants the request and allows the connection A proxy server has two main purposes e Keeps any devices behind it anonymous for security purposes e Decreases the amount of time needed to access a resource by caching content such as websites from a Web server 1 In CentreWare Internet Services click Prop
36. dministrator Mode 5 Type the Connection Time Out The default time is 60 seconds 6 Click Apply Phaser 7100 Color Printer 37 System Administrator Guide Network Configuration UPnP Discovery The Universal Plug and Play discovery protocol is used to identify the available network devices and establish network services 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click UPnP Discovery Select Enabled next to UPnP Port Status Next to Port Number type a value between 1 and 65535 The default value is 180 Click Apply to save the new settings or click Undo to retain the previous settings St sr A NS 38 Phaser 7100 Color Printer System Administrator Guide Network Configuration Bonjour To view the Host Name and Printer Name automatically assigned to this machine under Bonjour do the following 1 2 In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click Bonjour Note If Bonjour is not displayed in the Properties tab click Port Settings and check Bonjour Click Apply If Bonjour is not available in the Port Settings list click TCP IP in the Protocols folder and scroll to the bottom of the displayed page to Zero Configuration networking Under Bonjour Port Status select Enabled Make a note of the Host Name and Printer Name for reference in working with other Bonjour zero configuration connected computers Note You can change t
37. ds and registration cancellation to the Xerox server Click Apply Setting Up Supplies Data Alerts To set up supplies data alerts for email recipients 1 76 In CentreWare Internet Services click Properties gt General Setup gt Alert Notification gt Supplies Data Sent Alerts Under Supplies Administrator Email Addresses type the email addresses of the email recipients separated by commas Under Send Alert select the appropriate checkbox to send email alerts when billing meter reads are reported or when registration with the Xerox Communication Server is canceled Click Apply Phaser 7100 Color Printer System Administrator Guide Administrator Tools Configuring Stored File Settings Note Install the Productivity Kit to use this feature SN ex At the printer control panel press Menu Navigate to Admin Menu then press OK Navigate to System Settings then press Stored Jobs Change the following settings as necessary Stored Job Expiration Date Press On and select the date for how long print jobs stored on the printer are kept before being deleted Keep for Days Press Number of Days and use the arrow keys to specify the number of days to keep the jobs Delete at Time Use the arrow keys to specify the time to delete the stored jobs Keep for Hours Use the arrow keys to specify the number of hours to keep the jobs Upon Power Off On select Delete Jobs Press Delete Jobs to delete jobs every tim
38. e Personalization is available only when the printer is configured to use network authentication 44 Phaser 7100 Color Printer System Administrator Guide Security Local Authentication Setting Up Local Authentication To configure local authentication 1 In CentreWare Internet Services click Properties gt Security gt Authentication Configuration 2 On the Authentication Configuration page next to Login Type select Login to Local Accounts 3 To allow users without accounts to access the printer select Enabled next to Non account Print 4 Click Apply then click Reboot Machine To restrict or allow access to tools and features see Digital Certificates on page 48 User Information Before you can define access rights for users user information must be defined You can add to or edit the internal User Information Database of the printer with user information or you can specify a network database or LDAP server containing user information Adding User Information to the Local Database 1 In CentreWare Internet Services click Properties gt Security gt Authentication Configuration 2 At the bottom of the page click Next 3 Onthe Authentication Configuration gt Step 2 of 2 page under Authentication Configuration type the number of the account that you want to edit then click Edit Type the user s Name ID and Passcode Retype the passcode to verify Under Feature Access select the features that the user is a
39. e cece eee ence nen e nent nee een ences 56 Hiding or Password Protecting Completed Job Information 56 Hiding Active Job Information 56 Printing Selecting Print Mode Option 58 Managing Banner Sheet Printing Option 59 Enabling Banner Sheet Printing in CentreWare Internet Services 59 Enabling Banner Sheet Printing at the Control bone 59 Print Service Zetting ssar a aE a ae Dae wie Doone ase elk Gua gle E Ae e ane 60 Allocating Mee eegeck eiert ce ee eege heecht eetrhee ch 60 Configuring Print Service Settings icdraninirte geen gies enn Ede ee kek hand beadwe oes 60 Adjusting Image Ouolttv 0 0 cece cece nce nee e een n eee nent ene eneneenes 61 Configuring Init Delete Dat icici iwi civ ege ek et hk elu hewda daha dat dt Zeen 61 Secure PliINEsscccesherdeehadioehigna sean suas REEE TEREPE eK eR enone ees 62 Using Secure Print from the Print Driver 62 Using Secure Print from CentreWare Internet Services 62 UNIX Linux and AS 400 Printing 63 Xerox Services for UNIX Systems GU 63 Supported Printing Model 63 Installing E AC KEE 64 Printing from a Linux Workstation 0 eee eee eee teen eee een en een eeeens 65 POD RE 65 Accounting Local ACC DR IEN AE vad boise MN We ee EE EE eee dah ba ob NGG ba SE 68 Configuring Local Accounting e 53 N ANEN ENKE ENEE ares ea ERNEIEREN EN 68 Resetting Access and Usage Limits for All User 68 Xerox Standard AcCOUNtNG sivas ida he Nod dee haa RE YE sie ed Valet ceed caw d
40. e the printer is turned off Phaser 7100 Color Printer 77 System Administrator Guide Administrator Tools Energy Saving Settings 1 In CentreWare Internet Services click Properties gt General Setup gt Energy Saver Settings 2 Next to Time to Low Power Mode type the number of minutes 1 240 for which the printer can be inactive until going into Low Power Mode 3 Next to Time to Sleep Mode type the number of minutes 1 240 for which the printer can be inactive until going into Sleep Mode 4 Click Apply 78 Phaser 7100 Color Printer System Administrator Guide Administrator Tools System Settings Setting Default System Settings 1 2 3 At the printer control panel press Menu Navigate to Admin Menu gt System Settings to set the default system settings Change the following settings as necessary Start up page Select Print to print the start up page every time you request a print job Alert Tone Set the alert tone as Soft Normal Loud or Off Auto Clear Set the system to display when a certain amount of inactive time in minutes has passed Dew Prevention Set Enabled to prevent dew formation Set Jobs View Specify the types of jobs that display when the Job Status button is pressed Press OK Setting the Paper Size Preference at the Control Panel e a At the printer control panel press Menu Navigate to Admin Menu gt System Settings gt mm inches To display paper sizes in inches or
41. ents to retrieve email from remote servers over TCP IP on network port 110 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt POP3 Setup Type the appropriately formatted address and port number The default port number is 110 Select APOP Authentication next to POP Receive Password Encryption Type the Login Name assigned to the printer that will be used to log in to the POP3 server Type a password Retype the password to confirm Type the number of minutes between 1 and 120 for Polling Interval The default value is 10 minutes 7 Click Apply ON Oh Bey E Na 34 Phaser 7100 Color Printer System Administrator Guide Network Configuration HTTP Hypertext Transfer Protocol HTTP is a request response standard protocol between clients and servers Clients making HTTP requests are referred to as User Agents UAs and servers responding to these requests for resources such as HTML pages are referred to as origin servers There can be any number of intermediaries such as tunnels proxies or gateways between UAs and origin servers Enabling HTTP By default HTTP is enabled If you disable HTTP you will need to enable it at the printer before you can access CentreWare Internet Services 1 SH sr Ws At the printer control panel press Menu Navigate to Admin Menu then press OK Navigate to Network Port then press OK Navigate to Internet Services then press Port Status Press Enable
42. erify Select Enabled next to Certificate Validation if necessary Click Apply to accept the changes or Undo to retain the previous settings Configuring the Printer for 802 1X using EAP TLS Authentication E eg 239 zl Sin yn 52 Create a self signed certificate For details see Creating a Self Signed Certificate on page 48 Enable SSL For details see Secure HTTP and SSL TLS on page 50 Click Properties gt Security gt Machine Digital Certificate Management Upload a PKI client certificate from a trusted CA For details see Uploading a Certificate on page 49 Click Properties gt Security gt Certification Management Next to Certificate Purpose select SSL Client Click Display List Select the check box next to the certificate you want to use Click Certificate Details Phaser 7100 Color Printer System Administrator Guide Security 10 Click Use this Certificate 11 Click Reboot Machine You can now select EAP TLS as the 802 1X authentication method For details see Configuring 802 1X on page 52 Phaser 7100 Color Printer 53 System Administrator Guide Security Overwriting Image Data To ensure that the image data on the printer s hard drive cannot be accessed you can delete and overwrite image data Image data is any and all in process or temporary user data on the hard drive such as current jobs queued jobs temporary scan files but not saved jobs or folders By default the printer deletes and o
43. ernet Services click Properties gt Security gt Force Annotation gt Create Text String 2 Under Create Text String type up to eight watermark text strings 3 Click Apply To apply layouts to text strings 1 In CentreWare Internet Services click Properties gt Security gt Force Annotation gt Apply Layout Template to Copy Print Jobs 2 Under Apply Layout Template to Copy Print Jobs click Change Settings to apply the template to the watermark string by using one of the available types of print jobs 90 Phaser 7100 Color Printer System Administrator Guide Administrator Tools 3 Next to Apply Layout Template select Enabled to apply the layout template 4 Under Layout Template List select one of the preset templates from the list 5 Click Apply Phaser 7100 Color Printer 91 System Administrator Guide Administrator Tools 92 Phaser 7100 Color Printer System Administrator Guide
44. erox directory in usr or opt depending on your operating system Launch XSUS To launch XSUS from a terminal window prompt as root type xpadmin then press Enter or Return Note XSUS automatically detects whether the X server of your system is able to run in graphical mode or not and starts accordingly For more information on managing printers and queues through XSUS see the XSUS Administrator Online Help 64 Phaser 7100 Color Printer System Administrator Guide Printing Printing from a Linux Workstation Ensure that CUPS is installed and running on your workstation The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual written and copyrighted by Easy Software Products Note For complete information on CUPS printing capabilities see the CUPS Software Users Manual available at www cups org documentation php Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on the Xerox website Download the file and follow the instructions that come with it 1 Download the latest UNIX opd from the Support page of the Xerox website 2 Copy the ppd on your CUPS ppd Xerox folder on your workstation If you are unsure of the location of the folder use the Find command to locate the ppd files Adding the Xerox Printer 1 Verify that the CUPS daemon is running 2 Open a Web browser and type http localhost 631 admin then click Enter or Return 3
45. erties gt Connectivity gt Protocols gt Proxy Server Under General next to Use Proxy Server select Enabled 3 Select Same Proxy for All Protocols next to Proxy Setup to use the same proxy settings for HTTP and HTTPS or select Different Proxy for each Protocol 4 Under Addresses to Bypass Proxy Server type any Web addresses or domains that you want to bypass the proxy server such as your company s intranet site 5 Under HTTP Server type the Server Name and Port Number The default port number is 8080 Select Enabled next to Authentication if your proxy server is configured to require authentication then type a Login Name and Password Retype the password to confirm 7 Click Apply Note Proxy server settings are also used for Smart eSolutions 36 Phaser 7100 Color Printer System Administrator Guide Network Configuration ee Internet Printing Protocol IPP is used for remote printing and managing print jobs Enabling IPP 1 In CentreWare Internet Services click Properties gt Connectivity gt Port Settings 2 Select Enabled next to IPP 3 Click Apply Configuring IPP 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt IPP 2 Next to Add Port Number type the port number to be used by the printer The default port number is 80 3 Select Enabled next to TBCP Filter To allow only one specific user to control or delete any print job select Enabled next to A
46. es or Traps based on certain events SNMP settings can be configured in CentreWare Internet Services You can also enable or disable Authentication Failure Generic Traps on the printer SNMPv3 can be enabled to create an encrypted channel for secure printer management Enabling SNMP 1 In CentreWare Internet Services click Properties gt Connectivity gt Port Settings 2 Select Enabled next to SNMP Configuring SNMP 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt SNMP Configuration 2 Under SNMP Properties select Enable SNMP v1 v2c Protocols or Enable SNMP v3 Protocol then click Apply Note You must click Apply to save your settings or the protocol will remain disabled 3 Under Authentication Failure Generic Traps select Enabled for the printer to generate a trap for every SNMP request that is received by the printer and contains an invalid community name 4 Click Apply For details see SNMP Advanced Settings on page 25 Editing SNMP v1 v2c Properties Note Xerox recommends that you change the SNMP v1 v2c public and private community names from the default values for security purposes 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt SNMP Configuration 2 Under SNMP Properties click Edit SNMP v1 v2c Properties Type a name up to 256 characters for the Community Name Read Only or use the default value of public GET returns the pass
47. ew the current status of supplies 1 In CentreWare Internet Services click Properties gt General Setup gt Smart eSolutions gt SuppliesAssistant 2 Printer supplies list with their current Life Remaining 3 If Supplies Assistant email alerts are required see Setting Up Supplies Data Alerts on page 76 Maintenance Assistant 1 In CentreWare Internet Services click Status gt Smart eSolutions gt Maintenance Assistant 2 To send diagnostic information to Xerox click Send Diagnostic Information to Xerox Note If the button is unavailable register the printer for Smart eSolutions 3 To send diagnostic information to Xerox and start an online troubleshooting session click Start an Online Troubleshooting Session at www xerox com Note If the button is unavailable register the printer for Smart eSolutions 82 Phaser 7100 Color Printer System Administrator Guide Administrator Tools View Usage and Billing Information Usage Counters The Usage Counters page displays the total number of pages printed or generated by the printer 1 In CentreWare Internet Services click Status gt Billing and Counters gt Usage Counters The entire detailed list of pages printed or generated by the printer is displayed 2 Click Refresh to update the page Billing Information The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes 1 In CentreWare Interne
48. fore a print job is completed an error report prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the paper path will finish printing 70 Phaser 7100 Color Printer System Administrator Guide Accounting Resetting Usage Limits 1 In CentreWare Internet Services click Properties gt Accounting gt Xerox Standard Accounting gt Report and Reset 2 Toreset all usage data to O click Reset Usage Data 3 Click OK to acknowledge the confirmation message A CAUTION The following step will delete all the XSA accounts on the printer 4 Click Reset to Default if you want to delete all user group and general accounts 5 Click OK to acknowledge the warning message Printing a Report You can print a report that lists the numbers of impressions recorded for each user and each account To print a report 1 In CentreWare Internet Services click Properties gt Accounting gt Xerox Standard Accounting gt Report and Reset 2 Click Generate Report Click the Report and Reset link again 4 Right click the Right click to download link and save the csv file to your computer Phaser 7100 Color Printer 71 System Administrator Guide Accounting Network Accounting Network Accounting allows you to manage printer usage with detailed cost analysis capabilities Print jobs are tracked at the printer and stored in a job log All jobs require authenticati
49. gs or click Undo to retain the previous settings OY get oN a Phaser 7100 Color Printer 27 System Administrator Guide Network Configuration Microsoft Networking Enabling Microsoft Networking ee ea a In CentreWare Internet Services click Properties gt Connectivity gt Port Settings Select Enabled next to SMB To enable these protocols select TCP IP or NetBEUI Click Apply Configuring Microsoft Networking 1 Wm Jg um E WM In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt Microsoft Networking Select a transport protocol from the Transport drop down list Set the maximum number of connections Default is five Type the workgroup name in the Workgroup field Type the host name in the SMB Host Name field Select Enabled next to TBCP Filter if your SMB server supports unicode Select Enabled next to Unicode Support if your SMB server supports unicode Select Enabled next to Auto Master Mode if your SMB server supports it To encrypt user passwords for remote authentication using SMB select Enabled next to Password Encryption Configuring WINS When running WINS the printer registers its IP address and NetBIOS host name with a WINS server WINS allows users to communicate with the printer by only using the host name removing a significant overhead from the systems administrators To configure primary and secondary WINS servers 1 28 In CentreWare Internet
50. hese names however the Host Name must be unique on the network The automatically generated Host Name should assure its uniqueness The Host Name has a 32 character limit and the Printer Name has a 62 character limit If you change either name be sure to click Apply You can reboot the printer remotely using the Reboot Machine button which is available on the Status tab of CentreWare Internet Services Phaser 7100 Color Printer 39 System Administrator Guide Network Configuration WSD Web Services for Devices WSD is the technology from Microsoft that provides a standard method for discovering and using network connected devices It is supported by Windows Vista and Windows Server 2008 WSD is one of the several supported communication protocols Before you begin ensure that the printer and client computers are on the same IP subnet Enabling WSD 1 In CentreWare Internet Services click Properties gt Connectivity gt Port Settings 2 Select Enabled next to WSD 3 Click Apply Configuring WSD 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt WSD 2 Edit the following settings if required e Port Number The default number is 80 e Data Receive Time Out in seconds The default number is 30 e Notification Delivery Time Out in seconds Default is 8 e Maximum TTL The default value is 1 e Maximum Number of Subscribers The default value is 50 3 Select Enabled for TBCP Filter 4 Cli
51. ia Clone File eet Ze a a e E E S 84 Font Management Utility 0 center eee ee eee nett n eee eeneee 85 Customizing Printer Contact Information 0 cece cece ence eee eee e cee eneeees 86 Updating the Printer Software ee SEN EN ENEE KENNEN NENNEN EN INTRON ENKEN 87 Updating the Software 87 Date and Time ebe NNN ebe eebe ade GR dee EE 88 Synchronizing the Time Using SANTER 88 Watermarks and ANNOUGHONS i4 Daer de E een EE ge 89 VOLETEN 89 Universal Elementer bites eee a Rehr Re gege eras 90 Forced Annet edd Neie Aer Aleta eseunsade EH dann Svat e ADEE ed AEN anne 90 Phaser 7100 Color Printer System Administrator Guide Introduction This chapter includes e Overview on page 8 e More Information on page 9 Phaser 7100 Color Printer System Administrator Guide 7 Introduction Overview This guide is designed for a system administrator with network administrator rights who has knowledge of networking concepts as well as experience creating and managing network user accounts This guide will help you install configure and manage the printer on a network Notes e Network features are not available if you are connected through USB e Embedded fax features are not available for all printer models Configuration Steps When configuring the printer for the first time Xerox suggests that you follow these steps in this order 1 2 9 Connect an Ethernet cable from your printer to the networ
52. ic characters for the new group account Note Each Account ID and Account Name must be unique 3 Click Add Account then click OK Phaser 7100 Color Printer 69 System Administrator Guide Accounting Creating a New User Account and Setting Usage Limits Note You must create a group account before you can create and add user accounts In CentreWare Internet Services click Properties gt Accounting gt Xerox Standard Accounting gt Manage Accounting Click Add New User Type a User ID anda Name using up to 32 alphanumeric characters for the new user Note Each User ID and Name must be unique Under Usage Limits type the maximum number of impressions or sent images that the user can produce The maximum number of impressions or images sent is 16 000 000 e Black Printed Impressions includes all black and white documents printed from a computer using the print driver Note Cover sheets and banner sheets are counted as impressions e Color Printed Impressions includes all color documents printed from a computer using the print driver Click Apply Maximum Usage Limits Once a user reaches the maximum usage limit set for them they are no longer able to use that feature until you reset their limit If the user exceeds their limit while a job is in process the printer tracks the number of impressions generated over their limit and subtracts them from the user s limit once it is reset If the user s limit is reached be
53. ices click Properties gt Connectivity gt Protocols gt SNMP 2 Under SNMP Properties click Edit SNMP v3 Properties 3 Tocreate the administrator account click Account Enabled under Administrator Account 4 Type an Authentication Password then confirm it This password is used to generate a key used for authentication Note The password must be at least eight characters in length and can include any characters except control characters 5 Type a Privacy Password and confirm it The Privacy password is used for encryption of SNMPv3 data The passphrase used to encrypt the data needs to match with the Server 6 Under Print Drivers Remote Clients Account click Account Enabled 7 Click Apply SNMP Advanced Settings Adding IP Trap Destination Addresses 1 2 3 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt SNMP Click Advanced at the bottom of the page Under Trap Destination Addresses click Add UDP IPv4 Address or Add UDP IPv6 Address Phaser 7100 Color Printer 25 System Administrator Guide Network Configuration Type the IP address of the host running the SNMP manager application to be used to receive traps Note Port 162 UDP is the default port for traps You can select v1 or v2c based on what the trap receiving system supports Under Traps select the type of Traps to be Received by the SNMP manager Click Apply Adding IPX Trap Destination Addresses Internetwork
54. ices click the Support tab 2 Click Change Settings 3 Update the fields with the desired information and click Apply 86 Phaser 7100 Color Printer System Administrator Guide Administrator Tools Updating the Printer Software When Xerox releases a new version of the printer software or firmware you can update your printer to incorporate the new fixes and improvements Updating the Software Before you begin e Determine the current software version of your printer e Download the latest software update file in the bin format from the drivers and downloads page for your printer e Download the Phaser 7100 Firmware Upgrade Utility from www support xerox com when the Productivity Kit is not available For more information refer to the Readme associated with the utility Note Install the Productivity Kit to use the software upgrade option in CentreWare Internet Services To determine the currently installed software version 1 In CentreWare Internet Services click Properties gt General Setup gt Configuration 2 Scroll down to Software to verify the software version To update the software using control panel 1 At the printer control panel press Menu 2 Navigate to Admin Menu gt System Settings gt Software Download 3 Select Enabled then press OK To update the software using CentreWare Internet Services 1 In CentreWare Internet Services click Properties gt Services gt Machine Software gt Upgrades
55. ick Properties gt Connectivity gt Protocols gt LDAP gt LDAP Authentication Select Direct Authentication or Authentication of User Attributes next to Authentication Method Phaser 7100 Color Printer System Administrator Guide 3 4 5 Network Configuration Type Network User ID Attributes Type Attributes of Smart Card Click Apply Configuring Authorization Access for LDAP 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt LDAP gt LDAP Authorization Access Type the access information of the system administrator next to System Administrator Access Type the access information of the accounting administrator next to Accounting Administrator Access Click Apply Configuring Filters for LDAP 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt LDAP gt Custom Filters In the User ID Query Filter field type the LDAP search string or filter that you wish to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want Note The search string should be formatted as LDAP objects inside of parentheses For example to find the user with a sAMAccountName of Bob type objectClass user sAMAccountName Bob Click Apply Phaser 7100 Color Printer 33 System Administrator Guide Network Configuration POP3 Post Office Protocol version 3 POP3 allows email cli
56. id network address you can configure TCP IP settings in CentreWare Internet Services Configuring Settings for IPv4 IPv4 can be used in addition to or in place of IPv6 If both protocols are disabled you cannot access CentreWare Internet Services 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt TCP IP Note IPv4 is enabled by default A CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare Internet Services You must re enable TCP IP at the printer control panel before you can access CentreWare Internet Services Disabling TCP IP or changing the IP address also disables any dependant protocols 2 Type a unique Host Name for your printer Phaser 7100 Color Printer 21 System Administrator Guide Network Configuration 4 Select the desired method for obtaining a dynamic IP address from the IP Address Resolution drop down menu or select Static to define a static IP address Notes e Ifyou select Static type the IP Address Subnet Mask and Gateway Address in the appropriate fields e If you select BOOTP or DHCP you cannot change the IP address Subnet Mask or default gateway e If RARP address resolution mode is selected you cannot change the IP address Type a valid Domain Name DNS Configuration for IPv4 1 Select Enabled next to Obtain DNS Server Address Automatically to allow your DHCP server to provide the DNS server address Clear the check box t
57. k Confirm that your printer is recognized on your network By default the printer is configured to receive an IP address from a DHCP server over a TCP IP network If you have another type of network or want to assign a static IP address see Configuring TCP IP Settings in CentreWare Internet Services on page 21 Provide basic information such as your location time zone and date and time preferences by completing the Installation Wizard Print a Configuration Report listing the current configuration of the printer Review the report and locate the IP address of the printer For details see Accessing the Configuration Report on page 14 Open a Web browser and type the IP address of your printer to access CentreWare Internet Services CentreWare Internet Services is administration and configuration software installed on the embedded Web server of the printer For details see Accessing CentreWare Internet Services on page 14 Note Most configuration settings can be accessed by selecting the Properties tab in CentreWare Internet Services If your printer is locked you must log in as the system administrator For details see Accessing CentreWare Internet Services on page 14 Configure Authentication For details see Setting up Access Rights on page 44 Configure Security For details see Security on page 43 Enable services in CentreWare Internet Services For details see Enabling Services and Options on page 16 Configure Print featu
58. llowed to access Under Impression Limits type the values in the Color Print Limit and Black and White Print Limit field 7 Under User Role select one of the following e System Administrator The authenticated user in this role is allowed to access all services and settings e Account Administrator The authenticated user in this role is allowed to access accounting settings and other services and settings that are locked e User The authenticated user in this role is allowed to access services and features defined by the system administrator Note Users who are not authenticated cannot access features that are locked 8 To adda user to an Authorization Group select the group from the drop down list 9 Click Apply to accept the changes or Undo to retain the previous settings Specifying Login Requirements You can specify password requirements if desired 1 In CentreWare Internet Services click Properties gt Security gt User Details Setup 2 If you want the printer control panel to display text other than UserID type the text in the Alternative Name for User ID field Phaser 7100 Color Printer 45 System Administrator Guide Security To display user ID characters as asterisks at the control panel select Hide next to Mask User ID Type the number of allowed login attempts 1 600 next to Failed Access Log Type 0 to allow an unlimited number of login attempts If the maximum number of allowed attempts is exceeded
59. m from the drop down list Type Server Response Time Out and Search Time Out Select Enabled next to Assign UPN User Principal Name if required Click Apply to accept the changes or Undo to retain the previous settings Click Reboot Machine Configuring Authentication Server Settings for LDAP 1 46 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt LDAP gt LDAP Authentication Select Direct Authentication or Authentication of User Attributes next to Authentication Method Direct Authentication uses the user name and password provided by the user for authentication with the LDAP server Authentication of User Attributes allows you to specify what is provided by the user Attribute of Typed User Name and what is used by the printer Attribute of the Login User Name to authenticate the user Type Network User ID Attribute Phaser 7100 Color Printer System Administrator Guide Security A Type Attribute of Smart Card 5 Click Apply Phaser 7100 Color Printer 47 System Administrator Guide Security Digital Certificates A digital certificate must be installed on the printer before you can enable secure HTTP SSL A digital certificate is the data used to verify the identity of the holder or sender of the certificate A certificate includes the following data Information about the person organization or computer that the certificate is issued to including the name location
60. metric specify the measurement for the units Press OK Phaser 7100 Color Printer 79 System Administrator Guide Administrator Tools Taking the Printer Offline To prevent the printer from sending or receiving jobs over the network at any given time you can take the printer offline This allows you to perform printer maintenance without any jobs being sent to the printer When the printer is offline any services such as Network Scanning are unavailable To take the printer offline press the Online Offline button on the control panel Note Taking the printer offline does not turn the printer off Restarting the Printer in CentreWare Internet Services 1 In CentreWare Internet Services click Status 2 Atthe bottom of the General section click Reboot Machine then click OK Note Restarting the printer can take up to five minutes During this time network access is not available 80 Phaser 7100 Color Printer System Administrator Guide Administrator Tools Smart eSolutions and Billing Information Smart eSolutions Smart eSolutions is a suite of features that simplifies printer ownership and administration It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network The suite provides the following e MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers This eliminates the need to collect and report mete
61. n 69 Configuring Xerox Standard Accounting cee cece eee ete tenet nee eneeeee 69 Creating a Group Account 69 Creating a New User Account and Setting Usage Limits 0 eee eee eee 70 Maximum Usage Limits 1 0 0 0 0 cece cece eee e nent eee e eee eeeeeeennes 70 Resetting Usage Limits 0 cece cece cee eee nee ee nee ee en ee eneeeneeaes 71 Niege NOI a et ie bn ea a he ale do eh i ca obs sl de snd hen ie am ek none decree 71 Network ACCOUNENG EE 72 Enabling and Configuring Network Accounting cece cence cence cent eee 72 Configuring Accounting Login Screen Settings 73 Enabling Accounting in Print Drivers 74 Phaser 7100 Color Printer 5 System Administrator Guide Contents 6 Administrator Tools Monitoring Alerts and Status gege EE EEN nek eenr ein dee natn e ge EE 76 Setting Up Machine Status Alerts 0 cece cece cece cece e reece tence eeneeeeeees 76 Setting Up Billing Meter Read Alert 76 Setting Up Supplies Data Alert 76 Configuring Stored File SOLIS EE 77 Energy Saving KE Lu CEET 78 System Setting EE 79 Setting Default System SetuINGS 00 4 A d dE ENEE NEEN EIERE EELER ENEE 79 Setting the Paper Size Preference at the Control bone 79 Taking the Printer Offline ET 80 Smart eSolutions and Billing Information 81 Smart CSO ONS E 81 View Usage and Billing Information 83 ClONING PEPEE E E E 84 Saving Your Printer Settings to a Clone Pe 84 Installing
62. n CentreWare Internet Services click Properties gt Security gt Watermark gt Secure Watermark 2 Under Digital Codes Settings type appropriate values for Decoding Passcode and Custom Digital Watermark 3 Under Force Secure Watermark select ON to enable the forced secure watermark job type and report if necessary 4 Under Secure Watermark Defaults select ON to enable the protection code 5 Under Secure Watermark Effect specify the watermark effects Create Secure Watermark 1 In CentreWare Internet Services click Properties gt Security gt Watermark gt Secure Watermark 2 Under Secure Watermark Effect select the Create Watermark button 3 Type a name for Custom Secure Watermark 1 2 and 3 4 Click Apply Note After the settings are saved you can select the custom secure watermark from the Default Secure Watermark menu under Secure Water Effect Universal Unique ID To print the Universal Unique ID number in the watermark 1 In CentreWare Internet Services click Properties gt Security gt Watermark gt Universal Unique ID 2 Under Universal Unique ID set where you want the unique ID to print on the page 3 Click Apply Forced Annotations Forced annotations allow you to create text strings for custom watermarks You can create up to eight strings with a maximum of 32 characters Once the string is created you can apply a layout template to the watermark To create text strings 1 In CentreWare Int
63. nager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries Sun Sun Microsystems and Solaris are trademarks or registered trademarks of Oracle and or its affiliates in the United States and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited Document version 1 0 September 2012 Contents 1 Introduction RE 8 Configuration Steps 8 More Informati n o 0 iscsecreenieiavnin eleaisieinalw x ele TERETE EAEE EEE RARE RERE E Ee 9 2 Initial
64. nd macros Delete Font Press OK to delete font This feature requires Hard Disk Secure Print Jobs Select the User ID to initiate secure print jobs Phaser 7100 Color Printer 61 System Administrator Guide Printing Secure Print Supported by the printer s print driver or CentreWare Internet Services Print tab this feature directs the printing of confidential documents or documents which should not be seen by third parties to a User Account on the printer The user can then access the Account with a numeric password at the printer and privately print out the stored documents Secure Print allows you to associate a 1 12 digit passcode number with a print job when sending it to the printer The job is held at the printer until the same passcode is entered at the control panel Using Secure Print from the Print Driver To use the Secure Print 1 Open a document to print from the computer Select Print in your software application select Printer gt Properties Select the Advanced tab then click Paper Output under Document Options Select Secure Print as the Job Type Select OK to close the Properties page then click Print Gio SS P To release a Secure Print job for printing Notes e Ifthe control panel is dark press the Power Saver button e Use the arrow buttons to navigate through the menus At the control panel press Menu Navigate to Secure Print then press OK Navigate to your directory under Select
65. nd spooling behavior 3 Click Apply Configuring Print Service Settings To configure print service settings 1 At the printer control panel press Menu 2 Navigate to Admin Menu then press OK 3 Navigate to System Settings to do the following e Print Area Press Extended to print beyond the standard page margins e 2 Sided Printing Set 2 sided or 1 sided printing as required This feature requires duplex unit e Resume Job After Print Error Press Auto Resume to automatically cancel a print job when an error occurs Press Resume by User to display the control panel prompt requiring a user to cancel the job manually e When Paper Jam Occurs Press Clear Jam to Resume to continue printing a job after clearing a paper jam or press Delete Job to cancel the print job e Banner Sheet Select Start Sheet to print an identifying page before each print job select End Sheet to print an identifying page after each print job or select Start Sheet amp End Sheet to print both e Banner Sheet Tray Select the tray to be used for printing banner sheets e Secure Print Set Enabled to secure print your files Secure Print requires authentication when you request for a print job e Print Order Set the print order as Oldest Date First or Newest Data First 4 Navigate to Printer Setting gt Printer User ID to print User ID on the page Select Top Left Top Right Bottom Left or Bottom Right The User ID must be specified in the user
66. nel or when accessing CentreWare Internet Services There are several ways to authenticate a user e Local If you have a limited number of users or do not have access to an LDAP network directory you can add user information such as user names and passwords to the internal database of the printer You can then specify tools and feature access for all users Users are authenticated and authorized when they log in through the control panel e Network The printer retrieves user information from a network directory to authenticate and authorize users when they log in through the control panel The printer can use the LDAP protocol to communicate with the authentication server Authorization Authorization is the process of defining the services and features that users are allowed to access For example you can configure the printer to allow a user to copy but not email There are two types of authorization e Locally on the Device Internal Database User login information is stored locally in the internal User Information Database of the printer e Remotely on the Network User login information is stored externally in a network database such as an LDAP directory Personalization Personalization is the process of customizing services for a specific user If your network is connected to an LDAP server the printer can look up the home directory and email address of a user when using the Scan to Home or Email scanning features Not
67. net mask then press OK Navigate to IPv4 Gateway Address Use the arrow keys to type the gateway mask then press OK Manually Configuring an IPv6 Network Address oS NS 20 At the printer control panel press Menu Navigate to Admin Menu then press OK Navigate to Network Port gt TCP IP gt IP Mode Navigate to IPv6 Settings Press Enabled then press OK Phaser 7100 Color Printer System Administrator Guide Network Configuration Configuring IPv4 Dynamic Address Settings At the printer control panel press Menu Navigate to Admin Menu then press OK Navigate to Network Port gt TCP IP Navigate to IPv4 Settings gt Get IP Address Select DHCP DHCP Autonet BOOTP or RARP then press OK St oN 7 Configuring DNS DDNS Settings Domain Name System DNS and Dynamic Domain Name System DDNS is a system that maps host names to IP addresses 1 At the printer control panel press Menu 2 Navigate to Admin Menu then press OK 3 Navigate to Network Port gt DNS Server 4 To allow your DHCP server to provide the DNS server address press Get IP Address from DHCP Press Enabled then press OK Navigate to IPv4 DNS Server Settings or IPv6 DNS Server Settings then press OK 6 To manually provide the DNS server address press Server IP Address Use the arrow keys to type the DNS server address then press OK Configuring TCP IP Settings in CentreWare Internet Services If your printer has a val
68. nstallation instructions that are included with the library 66 Phaser 7100 Color Printer System Administrator Guide Accounting This chapter includes Local Accounting on page 68 Xerox Standard Accounting on page 69 Network Accounting on page 72 Configuring Accounting Login Screen Settings on page 73 Enabling Accounting in Print Drivers on page 74 Enabling Accounting in Print Drivers on page 74 Phaser 7100 Color Printer 67 System Administrator Guide Accounting Local Accounting Local Accounting tracks the number of print jobs for each user that logs in to the printer You can then generate reports listing usage data for individual users and groups Note You must set a System Administrator Password before setting up accounting Configuring Local Accounting So oY bw NS 10 11 12 13 14 In CentreWare Internet Services click Properties gt Accounting gt Accounting Configuration Next to Accounting Type select Local Accounting Next to Color Tracking Only select Enabled if you only want to track color impressions Click Apply Click Reboot Machine Refresh your browser and navigate back to the Accounting Configuration page Click Next To set up an account next to Account Number type the number of the account you want to edit 1 1000 and click Edit Type a User ID and a Name for the new user Note Each User ID and Name must be unique Under Feature Access select the features that the use
69. o manually provide the DNS server address and type an IP address for the Preferred DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 in the appropriate fields Note If DHCP or BOOTP is the IP Address Resolution setting you cannot change the Domain Name Primary DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 settings Select Enabled next to Dynamic DNS Registration DDNS to register the host name of the printer in the DNS server Select Overwrite if you want to overwrite existing entries in the DNS server Note If your DNS Server does not support dynamic updates you do not need to enable DDNS Select Enabled next to Generate Domain Search List Automatically if you want the printer to generate a list of search domains Type the domain names if the option is disabled Type the time allowed 1 60 in the space next to Connection Time Out until the printer stops attempting to connect to the server To set the printer to release its IP address when it restarts next to Release Current IP Address When the Host is Powered Off select Enabled Zero Configuration Networking 1 If the printer cannot connect to a DHCP server to obtain an IP address select Self Assigned Address to allow the printer to assign itself a Link Local address Link Local addresses are between 169 254 0 0 and 169 254 255 255 Click Apply Configuring Settings for IPv6 IPv6 hosts can be automatically configured when connected to a routed
70. om to receive your meter read information To create a new account see www xerox com meterreads e Ensure that SNMP and TCP IP are enabled e Ensure that the HTTP Proxy Server is configured e Configure Billing Meter Read Alerts For details see Setting Up Billing Meter Read Alerts on page 76 e Configure Supplies Data Sent Alerts For details see Setting Up Supplies Data Alerts on page 76 Phaser 7100 Color Printer 81 System Administrator Guide Administrator Tools Enable Smart eSolutions 1 In CentreWare Internet Services click General Setup gt Smart eSolutions gt Registration 2 If the HTTP Proxy Server is not configured click Enable Proxy Server For details see Proxy Server on page 36 3 Click Register with Xerox Communication Server On the Xerox Communication Server page next to Server Communication select Enabled 5 Next to Transmission Time type the time of the day when you want the printer to perform its daily communication with Xerox 6 Click Apply 7 To test the connection click Test Communication Now Note If you have not registered the printer for Smart eSolutions this button is disabled MeterAssistant To view the last transmission of Billing Meter information for your printer 1 In CentreWare Internet Services click Status gt Smart eSolutions gt Meter Assistant 2 To configure meter email alerts see Setting Up Billing Meter Read Alerts on page 76 SuppliesAssistant To vi
71. on of User ID and Account ID which are logged with the job details in the job log The user is prompted for accounting information when submitting a job to the printer The job log information can be compiled at the accounting server and formatted into reports Before you begin Install and configure Xerox certified network accounting software on your network Refer to the manufacturer s instructions for help Test communication between the accounting server and the printer To do this open a Web browser type the IP Address of the printer in the address bar then press Enter The printer s CentreWare Internet Services home page should display Install print drivers on all user computers if you want to track print jobs Enabling and Configuring Network Accounting oN Sp 2 Ze 72 In CentreWare Internet Services click Properties gt Accounting gt Accounting Configuration Next to Accounting Type select Network Accounting Next to Verify User Details for Printer select Yes to authenticate users at the control panel Local authentication must be configured For details see Local Accounting on page 68 Next to Customize User Prompts select how you want to prompt users for their credentials Next to Color Tracking Only select Enabled if you only want to track color impressions Click Apply Click Reboot Machine Configure Network Authentication if it is not configured For details see Network Accounting on page 72 Phase
72. r 7100 Color Printer System Administrator Guide Accounting Configuring Accounting Login Screen Settings 1 In CentreWare Internet Services click Properties gt Accounting gt Accounting Login Screen Settings 2 Type the text next to Alternative Name for User ID This text that will appear on the control panel to prompt a user for their user name 3 To display user ID characters as asterisks select Hide next to Mask User ID 4 Click Apply Phaser 7100 Color Printer 73 System Administrator Guide Accounting Enabling Accounting in Print Drivers Jobs sent from a user s computer can only be counted if accounting is enabled in the print driver Enabling Accounting in a Windows Print Driver 1 2 From the Start menu select Printers and Faxes Right click the printer in the list and select Properties gt Configuration gt Accounting From the Accounting System drop down menu select None Local Accounting Xerox Standard Accounting or Auditron or Xerox Network Accounting Select Always Prompt if you want users to type their User ID and Account ID each time they print a job If you do not want users to log in select Do Not Prompt and type the user s information in the Default User ID and Default Account ID fields Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed Select Remember Last Entered Codes to show the last entered code when a user is prompted for their Account ID
73. r 8 represents Class A address mask of 255 0 0 0 The number 16 represents a Class B address mask of 255 255 0 0 The number 24 represents a Class C address mask of 255 255 255 0 Refresh the browser and navigate back to the IP Filtering page Under IP Filter Rule List select the rule that you just created Select your rule in the list then click Apply Click Edit or Delete to edit or delete an existing rule Phaser 7100 Color Printer 55 System Administrator Guide Security Restricting Access to Job Information You can control how job information is displayed at the control panel when users press the Job Status button Hiding or Password Protecting Completed Job Information 1 In CentreWare Internet Services click Properties gt Security gt Job Status Default gt Completed Jobs View 2 Select Require Login to View Jobs or No Job Viewing next to Completed Jobs View This prevents the users from seeing the completed job information 3 Select All Jobs or Jobs Run By Login User Only next to Access To if you have selected Require Login to View Jobs next Select Yes or No next to Hide Job Details 5 Click Apply Hiding Active Job Information 1 In CentreWare Internet Services click Properties gt Security gt Job Status Default gt Active Jobs View 2 Select Yes or No next to Hide Job Details 3 Click Apply 56 Phaser 7100 Color Printer System Administrator Guide Printing This chapter includes
74. r is allowed to access Under Impressions Limits type the maximum number of impressions or sent images that the user can produce The maximum number of impressions or images sent is 9999999 e Color Printed Impressions includes all color documents printed from a computer using the print driver e Black Printed Impressions includes all black and white documents printed from a computer using the print driver Note Cover sheets and banner sheets are counted as impressions Under User Role select System Administrator Account Administrator or User To add the user to a group next to Add This User to Authorization Group select the group Click Apply Resetting Access and Usage Limits for All Users PE a 68 In CentreWare Internet Services click Properties gt Accounting gt Accounting Configuration Click Next Next to All User Accounts click Edit Select Reset next to Reset All Feature Access Reset Total Impressions or Reset All Account Limits as necessary Click Apply Phaser 7100 Color Printer System Administrator Guide Accounting Xerox Standard Accounting Xerox Standard Accounting XSA tracks the number of print jobs for each user You can set limits to restrict the total number of jobs by type that a user can produce You can then generate reports listing usage data for individual users and groups When XSA is enabled users must log in to the printer before accessing services They must also provide their
75. r read information manually e SuppliesAssistant SuppliesAssistant proactively manages ink supplies for network equipment and monitors actual usage e MaintenanceAssistant MaintenanceAssistant provides options for troubleshooting your printer You can send detailed diagnostic information to Xerox start online troubleshooting sessions with Xerox and download usage information to your computer in the csv format Note For more information on Smart eSolutions see www xerox com smartesolutions There are three ways to register the printer for Smart eSolutions e Automatic registration Automatic registration is available as a standard feature on many WorkCentre WorkCentre Pro printers e Smart eSolutions Windows Client The windows client is an option for small and medium sized businesses To download the Windows client see www xerox com smartesolutions e CentreWare Web CentreWare Web is a Web browser based software tool that installs configures manages monitors and reports on network printers and multifunction printers on your network regardless of the manufacturer It is well suited for large enterprise businesses For more information see www xerox com centrewareweb Notes e Once you install the software MeterAssistant is automatically enabled e Smart eSolutions is not available in all countries Refer to your Xerox representative for further information Before you begin e Create an account on Xerox c
76. res For details see Printing on page 57 10 Configure Accounting For details see Accounting on page 67 8 Phaser 7100 Color Printer System Administrator Guide Introduction More Information See the following links for more information about your printer Information Source Installation Guide Packaged with printer Quick Use Guide Packaged with printer and www xerox com office 7100docs User Guide PDF Software and Documentation Disc www xerox com office 7100docs Recommended Media List www xerox com paper United States www xerox com europaper Europe Online Support Assistant www xerox com office 7100support Technical Support www xerox com office 7100support Information pages Print from the control panel menu Phaser 7100 Color Printer 9 System Administrator Guide Introduction 10 Phaser 7100 Color Printer System Administrator Guide Initial Setup This chapter includes Physical Connection on page 12 Initial Setup at the Control Panel on page 13 Accessing CentreWare Internet Services on page 14 Enabling Services and Options on page 16 Phaser 7100 Color Printer System Administrator Guide 11 Initial Setup Physical Connection To connect your printer 1 Connect the power cable to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer Connect the other end of the
77. s at any time Provide a common look and feel across multiple suppliers of UNIX and Linux operating systems Supported Printing Models Workstation to printer Peer to Peer Print jobs are processed and spooled locally on your computer then sent directly to the printer XSUS must be installed on each computer Workstation to Server Client Server Print jobs are processed and spooled on your computer and then sent to the printer This model requires XSUS to be installed on both the server and the computer Server Based Print jobs are sent unprocessed from your computer and are spooled on the server and then sent to the printer This model requires XSUS to be installed on the server only Individual computers can print to the printer by setting up a generic LP or LPR queue pointing to the queue on the print server Network Information Service NIS Based NIS uses a printer configuration map on the server When new printer queues are added to a print server only the configuration file in the master NIS server must be updated NIS clients can then print to any of the queues listed on the server map without setting up local queues Note Consult your UNIX or Linux operating system manual for more information on how to set up NIS based printing Phaser 7100 Color Printer 63 System Administrator Guide Printing Installing XSUS Before you begin Note You must have root or superuser privileges to install XSUS Download the latest
78. set templates to the text string When annotations are enabled they are printed according to the layout template associated with the job type Note Install the Productivity Kit required for using this feature Watermarks To set up the watermark appearance and enable a forced watermark 1 In CentreWare Internet Services click Properties gt Security gt Watermark gt Watermark 2 Under Watermark specify the following e Select the date format and watermark appearance e Enable the forced watermark by job type if necessary 3 Click Apply Secure Watermarks This procedure enables the System Administrator to set parameters on this or another identical model machine for the inclusion of a Secure Watermark as the background on which documents are printed You must purchase the Security option to enable this feature Contact your Xerox representative to purchase the option Secure Watermark configuration items include e Default Watermark Effect e Default Watermark e Font Size e Background Pattern e Date Format e Font Color e Density e Watermark Background Contrast e Force Watermark Copy Job e Force Watermark Client Print e Force Watermark Print Stored File e Force Watermark Media Print e Custom Watermark 1 Phaser 7100 Color Printer 89 System Administrator Guide Administrator Tools e Custom Watermark 2 e Custom Watermark 3 Configuring Secure Watermark in CentreWare Internet Services 1 I
79. t Services click Status gt Billing and Counters gt Billing Information The list of pages printed or generated by the printer is displayed 2 Click Refresh to update the page Phaser 7100 Color Printer 83 System Administrator Guide Administrator Tools Cloning Note Install the Productivity Kit to use this feature This feature allows you to save your printer settings in a clone file You can use the clone file to copy your printer settings to another printer or use it to back up and restore settings on your own printer Note If you are using the clone file to copy your printer settings to another printer both printers must be the same model and must have the same version of software To determine the software version of your printer 1 In CentreWare Internet Services click Properties gt General Setup gt Configuration Report 2 Scroll down to Software Versions Saving Your Printer Settings to a Clone File 1 In CentreWare Internet Services click Properties gt General Setup gt Cloning 2 Under Create Clone File select the feature settings that you want to save All features are selected by default 3 To view the specific parameters that can be cloned for any of the features click View Feature Details 4 Click Clone The Cloning page is displayed 5 Onthe Cloning page under Create Clone File right click Cloning dat and save it to your computer Note The default name for the file is Cloning dat If you
80. tart Sheet and End Sheet Select the tray that you want the sheet to be printed to To allow banner sheet printing to be enabled or disabled from the print driver select Enabled next to Allow Print Driver to Override Click Apply Enabling Banner Sheet Printing at the Control Panel e Pis At the printer control panel press the Menu button Navigate to Admin Menu gt System Settings gt Banner Settings gt Banner Sheet Navigate to Start Sheet End Sheet or Start Sheet and End Sheet then press OK Press Driver Settings to allow banner sheet printing to be to be enabled or disabled from the print driver then press OK Phaser 7100 Color Printer 59 System Administrator Guide Printing Print Service Settings Allocating Memory You can improve performance by allocating memory away from the ports that are not being used or by allocating more memory to more heavily used ports To allocate memory for print settings in control panel 1 At the printer control panel press Menu 2 Navigate to Admin Menu gt Allocate Memory 3 Specify the amount of memory allocated to the following print settings as necessary e HP GL 2 Auto Layout Memory e Job Ticket Memory e Receiving Buffer USB LPD SMB IPP Port 9100 To allocate memory for print settings in CentreWare Internet Services 1 In CentreWare Internet Services click Properties gt General Setup gt Memory Settings 2 Under Memory Settings specify memory allocation a
81. uired to reassemble the job on receipt To define a maximum message size for messages with attachments type a value between 512 KB and 20480 KB next to Maximum Data Size per Email The default size is 10240 KB To set a maximum job size type a value between 512 KB and 2000000 KB next to Maximum Total Data Size Under Login Credentials for the Machine to Access the SMTP Server to send automated emails select POP before SMTP or SMTP AUTH to have the printer authenticate itself by using the Login Name and Password set up on this page If you select None the printer will not provide authentication credentials to the SMTP server If authentication is enabled and the printer requires users to log in before they can access email select Remotely Authenticated User under Login Credentials for Sending Emails to use the credentials of the user to access the SMTP server Click Apply Phaser 7100 Color Printer 31 System Administrator Guide Network Configuration LDAP Lightweight Directory Access Protocol LDAP is a protocol used to process queries and updates to an information directory also known as an LDAP directory stored on an external server LDAP directories are heavily optimized for read performance Use this page to define how the printer retrieves user information from an LDAP directory Configuring LDAP LDAPS Server Settings 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols gt LDAP gt
82. uration Overview Assigning a Name and Location to the Printer The Description page provides a place to assign a name and location to the printer for future reference To assign a name and location 1 2 3 4 In CentreWare Internet Services click Properties gt Description Type a name for the printer next to Machine Name Type the location of the printer next to Location Type the printer email address administrator contact information and comments in the provided fields as needed Click Apply Phaser 7100 Color Printer 15 System Administrator Guide Initial Setup Enabling Services and Options Some services and options must be enabled before they can be used To enable these special services and options use either the control panel or CentreWare Internet Services Enabling Services and Options in CentreWare Internet Services In CentreWare Internet Services click Properties gt Security gt Feature Enablement Type Unique Function Code Click Apply In Status select Reboot Machine bow Nes 16 Phaser 7100 Color Printer System Administrator Guide Network Configuration This chapter includes TCP IP on page 20 SNMP on page 24 SSDP on page 27 Microsoft Networking on page 28 LPD on page 29 Raw TCP IP Printing on page 30 SMTP on page 31 LDAP on page 32 POP3 on page 34 HTTP on page 35 Proxy Server on page 36 IPP on page 37 UPnP Discovery on page 38 Bonjour on page 39 WSD on page 4
83. verwrites each job three times after it finishes processing Note Install the Productivity Kit to use this feature Immediate Job Overwrite Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing Enabling Immediate Image Overwrite In CentreWare Internet Services click Properties gt Security Click On Demand Overwrite Click Immediate For Number of Overwrites select Off 1 Overwrite or 3 Overwrites Click Apply Ge NS Enabling Immediate Image Overwrite at the Control Panel 1 At the printer control panel press Menu 2 Navigate to Admin Menu gt System Settings gt Overwrite HD 3 Under Number of Overwrites select Off 1 Overwrite or 3 Overwrites 54 Phaser 7100 Color Printer System Administrator Guide Security IP Filtering You can prevent unauthorized network access by only allowing data to be transmitted to and from specific IP addresses and ports Creating an IP Filter Rule foe NS In CentreWare Internet Services click Properties gt Security gt IP Filtering Under IPv4 Filtering or IPv6 Filtering select Enabled Click Add under IPv4 Filtering or IPv6 Filtering Type the Source IP Address This is the IP address of the computer or device that you want to allow Type a number for the Source IP Mask that will use this rule The allowable range from 0 to 32 corresponds to the 32 bit binary number comprising IP addresses For example the numbe
84. word for the SNMP GET requests to the printer Applications that obtain information from the printer by using SNMP such as CentreWare Internet Services use this password 24 Phaser 7100 Color Printer System Administrator Guide 4 Network Configuration Type a name up to 256 characters for the Community Name Read Write or use the default value of private SET returns the password for the SNMP SET requests to the printer Applications that set information on the printer by using SNMP use this password A CAUTION Any changes made to GET or SET community names for this printer require corresponding changes to GET or SET community names for each application that uses SNMP to communicate with this printer Type a name up to 256 characters for the default Trap Community Name or use the default value of SNMP_TRAP Note The Default Trap Community Name is used to specify the default community name for all traps generated by this printer The Default Trap Community Name can be overridden by the Trap Community Name specified for each individual trap destination address The Trap Community Name of one address may not be the same for another address Type the System Administrator s Login ID Click Apply Editing SNMP v3 Settings Note Before SNMPv3 can be enabled a digital certificate must be installed on the printer and SSL must be enabled For details see Installing a Digital Certificate on page 48 1 In CentreWare Internet Serv

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