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Xerox 7042 User's Manual

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1. Developer assembly 4 Place the developer assembly on a flat clean surface Discard of the used drum unit properly 11 15 Supplies and Accessories 5 Position the new drum unit with the green drum surface facing the black toner roller on the developer assembly Without touching the green drum surface hook the drum unit to the developer assembly The following figure shows how to join the drum unit and the developer assembly Drum unit 11 16 Supplies and Accessories 6 Holding the developer assembly by the green handles align the three shafts on the developer assembly sides with the slots in the machine frame The developer assembly handles align with the green arrow inside the machine Lower the assembly into the machine The following figure shows how the shafts on the assembly align with the slots Drum uni 773 Developer M jp assembly gt f 7 Press firmly on the green squares on the drum unit until the drum unit clicks into place The following figure shows how to press the drum unit into place Drum unit 11 17 Supplies and Accessories The following figure shows the drum counter in the machine 8 Holding the drum counter with the handle offset to the right insert the drum counter in the right rear corner of the machine Press in on the drum counter until the body of the counter crosses the red line The following figure shows how to install the drum counter D
2. Enter the three digit job number The LCD prompts you to verify the number you entered Press the START key The machine has several security features for transmitting These features include the following 5 14 Secure transmission Transmit to a 7041 7042 remote machine with the same password or identification code as on your machine Mailbox communication Transmits documents on a confidential basis to a mailbox at a remote machine Only a user with the mailbox number can access the document The mailbox can be used for a single transmission or for all transmissions Security access mode Allows you to control the use of the machine Only users with the correct access code can transmit from the machine Transmitting Password A password is a four digit code used in the secure mode The machine uses the password when it transmits or receives a document using the secure mode When the secure mode is selected the machine compares the password with the password of the remote machine Ifthe passwords match the machine proceeds with the transaction If the passwords do not match the machine cancels the operation and generates an error code NOTE You can not combine the or symbols with other digits in a password If you enter as the password the system automatically matches the password of the remote machine Use the following procedure to program a password 1 Open the access panel 2 Press
3. Grand Total Print Pages The total number of pages printed since the machine was installed No The number of the transaction 1 through 32 Date Transaction date Start Transaction start time Mode The communication mode G3 and the type of communication The codes for the communication types include the following P Poll a remote machine PD Polled by a remote machine HR Reception T Transmission One Touch Dial Directory Reports identification The name or the number of the remote machine if programmed Page The number of pages the machine processed in the transaction Time The length of the communication in minutes and seconds Code Communication error code Refer to the Maintenance chapter for a list of the codes Job No The job number the machine assigned to the document The machine can store 18 one touch telephone numbers The One Touch Dial Directory provides the full program information for each of the one touch keys Refer to the Programming the Dial Directory chapter for information about the full program mode You can print the report while you are programming a one touch key or by scrolling through the reports listed by the REPORT key The One Touch Dial List provides the following information No The number of the one touch key 01 through 18 Name The dial directory name that is associated with the one touch key Tel No
4. INDEX A abbreviated dialing see speed dialing AC power connection 1 3 access panel 1 11 1 12 see also control panel function keys accessories ordering 11 1 11 2 acoustic noise 12 3 ADF see automatic document feeder alarms see tones ALPHA DIAL key 1 8 automatic answer see reception automatic document feeder 1 14 2 1 5 1 10 28 automatic redial 3 8 5 2 5 4 auxiliary paper tray 3 5 11 2 11 5 B broadcast dialing see group dialing manual broadcast dialing transmissions busy signal and redialing 5 4 5 5 C calendar format 3 8 3 10 programming 3 1 character assignments 3 2 3 3 4 2 charge wire cleaning 10 23 10 25 Cleaning intervals 10 16 Cleaning pad replacing 11 13 CLEAR key 1 9 clock see calendar communication errors 1 15 3 8 4 3 5 5 9 5 and automatic redial 3 8 5 4 communication information code 10 3 10 8 components Index external 1 2 internal 10 2 confidential mode see mailbox contacts cleaning 10 30 contrast see halftone resolution control panel 1 4 see also access panel function keys keypad characters 3 2 4 2 control panel LEDs 1 16 COPY key 1 10 copying features 2 1 multiple copies 1 16 2 4 single copies 1 15 2 3 D data coupler 12 4 date see calendar delayed transactions canceling 5 14 polling 7 6 7 7 7 8 programming 5 13 7 7 7 8 transmitting 5 13 detack wire cleaning 10 19 developer assembly cleaning 10 17 dial directory 4 1 dialing see also transm
5. The power save mode is a feature which disables the printer and reduces power consumption When you use the power save mode the machine stores in memory any document it receives After the communication completes the machine enters the warmup mode prints the document then disables the printer If the memory is almost full you can not enter the power save mode If the memory becomes full while the machine is receiving the machine prints only the pages it received successfully Use the following procedure to enter or to exit from the power save mode 1 Open the access panel 2 Press the POWER SAVE key and close the access panel 3 Press the REDIAL 1 key to toggle between the power save on mode and the power save off mode 4 Pressthe START key to select the mode 6 4 Polling Retrieving Remote Documents This chapter instructs how to retrieve documents from remote machines It also instructs how to prepare your machine for a remote machine to retrieve a document Polling Capabilities The machine allows you to retrieve a document from a remote machine when you contact that machine This process is known as polling You can also transmit a document to a remote machine when the machine contacts you This process is known as being polled The machine has several polling capabilities All polling operations except the send poll operation occur as background jobs The following table lists the capabilities
6. square Drum unit 11 Press down on the center portion of the printer cover to close the cover 10 27 Maintenance Procedures Clean other components as needed 10 28 Dirt and dust gather in the machine and can cause the machine to print incorrectly The following lists the parts to clean and how the dirt can affect the print quality e Contacts Three groups of contacts are located under the developer assembly Dirt or dust on the contacts causes the printer to blur characters e Metering blade The metering blade is located above the black toner roller on the developer assembly Dirt between the magnet roller and the metering blade causes the machine to print vertical lines e Scanner platen The scanner platen is located on the underside of the scanner cover e Scanner rollers and ADF pad The scanner rollers and the ADF pad are part of the automatic document feeder inside the scanner Use the following procedure to clean the additional components 1 Pushthe printer cover release button to open the printer cover WARNING Do not touch the heater unit inside the machine The heater unit is extremely hot while the machine is operating Maintenance Procedures 2 Remove the developer assembly from the machine The following figure shows how to remove the developer assembly Heater unit CAUTION Always hold the developer assembly by the green handles Do not touch the green drum area
7. Drum Drum counter Ozone filter 13R73 Toner includes the following Double pack of toner Cleaning pad 1 Order this item through the supplies center 11 1 Supplies and Accessories Accessories Table 11 2 Accessory Part Numbers 11 2 This section lists optional accessories you can order for the machine Optional accessories include items to upgrade the machine such as an auxiliary paper tray and additional memory The auxiliary paper tray provides the machine with an additional paper supply You can also order a second cassette for the auxiliary paper tray to allow a choice of paper sizes for the feeder The machine is equipped with 1 Mbyte of memory when it arrives at the site The memory can be increased by 1 5 Mbyte The following table lists the part numbers for the auxiliary paper tray and the memory Auxiliary paper tray with letter cassette 97K12910 Letter cassette for auxiliary paper tray 9R89600 Legal cassette for auxiliary paper tray 9H89601 1 5 Mbyte Memory Option 97K17340 1 Order this item through the supplies center Supplies and Accessories Replacing Supplies This section describes how to replace items that the machine consumes The procedures instruct how to do the following e Load the recording paper e Replace the toner cartridge and the cleaning pad e Replace the drum unit the drum counter and the ozone filter Load the reco
8. Use the PAUSE amp key to scroll through the menu items when you program items or when you set the user options This key also enters a pause when you program the terminal ID number or when you dial a number The pause displays as a symbol in the terminal ID number and it displays as a symbol in a telephone number Use the keypad to enter a number when you dial a telephone number or program the machine The keypad also enters text when you program the machine ID name Refer to the Programming the Dial Directory chapter and the Transmitting chapter for more information Features SPEED DIAL Use the SPEED DIAL key to assign a two digit speed dial code to a telephone number Press the key and enter a code to dial the number or to program the code into a group number or a delayed communication STOP The STOP key cancels an operation that is currently executing Use the CLEAR key to delete background jobs or pending jobs Use the STOP key to stop the following operations e Transmit a document using the direct send feature e Receive a document e Copy a document e Store a document into the memory e Printa report e Program the machine Once you press the STOP key you can not resume the operation START The START key is used to complete each process Other functions of the START key vary based on the operation and the telephone line conditions COPY The COPY key is used to begin copying a document you loaded in the
9. Group dialing Manual broadcast dialing Redialing Once you enter a number the machine scans the document and assigns a job number to the transmission If the memory becomes full before the machine completes scanning the LCD prompts you to select whether to transmit the scanned pages or to cancel the operation All documents are transmitted as background jobs unless you use the direct send feature If no other jobs are pending the machine begins dialing When the line connects the transmission begins You can set the machine to redial up to ten times if it detects a busy signal If a communication error occurs during the transmission and the document is stored in the memory the machine resends beginning with the first page that did not transmit successfully When the transmission completes successfully the machine disconnects and goes to the standby mode If the communica tion does not complete successfully the LCD displays an error code until the user presses the STOP key Refer to the Maintenance chapter for a list of the error codes If you use the direct send feature the machine transmits the document without storing the image in a memory file If the call does not complete successfully the machine does not retransmit the document If the Transmission Report user option No 02 is set to ON the machine prints a Transmission Report after each transmission except group and manual broadcast transmissions To discontinue prin
10. Mailbox REGGIE 12 ted mop aestate dice eo Cx IUe ob deste tese a ees 9 15 Power Failure Report 43a ark hoe EOS eee SRE UR dS 9 16 Maintenance Procedures llle llle 10 1 ENOLCOUBS sac rn cad us Deu Ud UE xeu tu rU a ee cease do 10 3 SUPDOM Cener serin rikni ini INS Pee heme aie arid d Rs nd 10 3 System CN Ol si ee rem ed eee eua io Scit Sere ee ee Pee ot ares 10 4 ITO CONGIIONS suctus an ons tae eee bea deut etd 10 5 PUIMIECRCHOS xcd ER UOIRASHEE DIESES drip aaa eee ee 10 6 EHOLCOGUBS onm 19 de SER EOE AE o oU wh ee eS e tint 10 8 Problem Solving Procedures llle 10 11 Clear a recording paper jam llle 10 11 Clear a document jam ses ewe ce eos eee Bee hee Des 10 15 Cleaning Procedures ines ds oe ote oe ow eas sace De wlefecn See eS 10 16 Clean the developer assembly and the surrounding parts 10 17 Clean the charge wire and the laser beam window 10 23 Clean other components as needed sus 10 28 Supplies and Accessories 0 2 e eee eee eens 11 1 Ordering Supplies and Accessories 20 2 e eee eee 11 1 SUDDIIBS 2 7 5 26 Guero eb ear tau eae come ee uoto EpL Sie ea A 11 1 ACCESSORIES dico dons c ee ue rear t es eS Se eeu ae ee ides 11 2 Replacing Supplies nes ehh ees Se So LE Wee Vea eee eS dogs 11 3 Load the recording paper in the main paper tray 11 3 Load the recording paper in the
11. Notes vili Table of Contents Quick Reference Guide lesu PIE V Q5 clo MET xiii How to Use This Manual annerer erreen xiii Organization OPERATE xiv TCEMINOIOGY 25 404 oon eov 2G SEDANE IAE SC aes Sie Sees A XV FEX DISDIAVS euer tradotte eRe ae ddhd ee eb eh eee eee eee os XV Notes Cautions and Warnings lle leen xvi FGSIUFOS bero ad ork Gund uh Men bM ues dx iE e tri UA uu rs 1 1 System OVerVIGW 3 4d 3e mors n re Oe Sete eee Heras did E p od 1 1 Hardware Features Sx xe RE upq ote te Os atit Grex e eee pss 1 2 OI APRERERIRSINCRSUTDUTROESTTICTAREU rM 1 3 CONTO PANG yaenda tin Say mds ee eee ee els ER ee ee eS 1 4 Control Panel Function Keys eel ees 1 5 JOB STATUS us bie wn RO d bad HE PE ee ie Ed es 1 7 RESOLUTION nisi qr uro ioco se deen tthe 1 7 HALFTONE a mud ardoris HIS eo IDEE RUE OR EE RED eite Ed 1 8 DIRECT SEND 2 23 21 Siebert deb ob C eB MEE Ud Dette 1 8 ALPHA DIAL 2 65240 55 20 etre ve raa ERE Ee dade dior Ruhe Ese 1 8 GET a eo sec eo ei ek eer alae tenon is es gee 1 9 REDIAL T cocci bue 9 o Goo eee ghee eae Bao ek ees 1 9 PAUSES MMC mr 1 9 KOyVDad esed ewe Eden usar s eset e TEM eot 1 9 SPEED DIAL xt iuter EDI eem S Eie oH dai enr 1 10 s e dr 1 10 ui tee 1 10 COPY ua MULIER TNAM Ite eu a A de QE ALME D EE 1 10 Access Pa
12. Open the access panel 2 Press the PROGRAM key 3 Press the PAUSE X key once to display SPEED DIAL 4 Close the access panel and press the START key The LCD prompts you to enter or to clear a speed dial code SPEED DIAL ENTER SD CLEAR 5 Press the SPEED DIAL key The LCD prompts you to enter the speed dial code ENTER SD No SD 10 11 12 13 14 15 16 Programming the Dial Directory Enter a two digit speed dial code using the control panel keypad For speed dial codes 00 through 09 you must enter O as the first digit The LCD prompts you to enter the telephone number for the directory location Enter the telephone number using the control panel keypad Press the START key The LCD prompts you to enter a name Complete the following steps to enter a name Refer to the Character Codes table for the keypad and character assignments NOTE Each speed dial and one touch key must have a unique name a Press the control panel keypad number that corresponds to the character you desire The first character displays b Press the keypad number repeatedly until the correct character displays c To move to the next position press the key d Perform steps a through c for each character in the name You can enter up to 15 characters e Verify the name you entered To change a character move the cursor to that character press the CLEAR key and reenter the character Press the START k
13. The telephone number in the dial directory Doc The resolution setting for the transmission Refer to the Features chapter for information on the resolution Secure Whether the security mode is selected Mailbox Whether the mailbox communication is selected International Whether International communication is selected ECM Whether ECM communication is selected Reports Speed Dial Directory The machine can store 100 two digit speed dial codes 00 99 The Speed Dial Directory is a two page report which prints the speed dial codes and the telephone number associated with each code All speed dial codes print whether or not a telephone number is assigned to each two digit code The Speed Dial Directory provides the following information e No The two digit speed dial number e Name The dial directory name that is associated with the speed dial number e Telephone Number The telephone number in the dial directory Directory The Directory lists all the numbers in the dial directory that have a name associated with the number If you program a number in the dial directory without entering a name that information does not print on this report You can program up to 118 numbers in the dial directory 18 one touch numbers and 100 speed dial codes 00 99 The Directory lists the telephone numbers alphabetically by the first character in the name The numbers are then sorted by the o
14. set the Secure Transmission user option No 15 to ON Refer to the Programming the Machine chapter for information on how to set the user option NOTE The one touch keys may be programmed to transmit in the secure mode The secure transmission mode does not affect how the machine receives a document Use the following procedure to transmit using the security mode 1 Load the document face down in the ADF 2 Open the access panel 3 If desired select the resolution and the halftone 4 If desired set the page count and press the START key o Press the SECURITY MAILBOX NO key 6 Press the START key 7 Press the REDIAL T key to display SECURITY ON 8 Close the access panel and press the START key The machine goes to the standby mode for you to dial 9 Dial the number you want to call Transmitting to a remote mailbox Transmitting To send a document to a remote mailbox the receiving machine must be a 7041 7042 machine NOTE The one touch keys may be programmed to transmit to a remote mailbox Use the following procedure to transmit a document to a remote mailbox Le a MM ue uo 9 go 11 12 13 14 Select a four digit mailbox number and communicate the number to the remote user Load the document face down in the ADF Open the access panel If desired select the resolution and the halftone If desired set the page count and press the START key Press the SECURITY MAILBOX NO
15. transaction If you leave the values as NOT FIXED the machine uses the options settings or the settings on the control panel e Resolution Selects the resolution for a transmission e Security mode Selects whether to transmit with a password e Mailbox number Selects whether to transmit a document to a mailbox e international call improves the communication quality for international calls that have frequent communication errors Select ON to choose international or long distance select OFF for domestic calls or short distance e ECM mode Selects whether to transmit a document in the ECM mode Programming the Dial Directory If you use the full program mode to program a one touch key the following restrictions apply Program the one touch keys In a group broadcast the machine uses the resolution you set for the group It does not change to the resolution you programmed with the one touch key The machine ignores the secure mode if you poll the number using a one touch key to dial If you are modifying the entry for a one touch key and press the STOP key before you press the START key to save the entry the machine deletes the new data and retains the current data If you are changing the telephone number you must enter the complete number rather than changing a single digit Use the following procedure to program the one touch keys 1 2 Open the access panel Press the PROGRAM key
16. 5 Enter the date and the time 24 hour format using the keypad Use the lt key and the gt key to move the cursor after each digit NOTE Whether you display in the 12 hour or the 24 hour format enter the hours in the 24 hour format Enter the month day and year in the order you set with the user options Enter the numeric value for the month 6 Press the START key Logo ID Name The logo or ID name identifies your machine to the remote machine when they communicate The logo must identify the person or company that sends the documents The logo contains up to 25 alphanumeric characters Each key on the control panel keypad corresponds to numeric and alphabetic characters The following table lists the dial keys and the characters that correspond to each key Table 3 1 Character Codes When you program the logo refer to the Character Code Table for the list of the keys and their corresponding characters The logo is not a user programmable option in some countries 3 2 Programming the Machine Use the following procedure to program the logo 1 2 3 4 Open the access panel Press the PROGRAM key and close the access panel Press the PAUSE Y key four times to display LOGO Press the START key The LCD prompts you to enter the logo LOGO NAME lt gt Complete the following steps to enter the text using the control panel keypad Refer to the Character Code table for the keypad a
17. ADF Use this key to create single copies of a document Refer to the Copying chapter for information on how to create a single copy or multiple copies of a document 1 10 Features Access Panel Function Keys a U UL The machine has an access panel with 18 one touch dial keys and six group dial keys for transmissions using one touch dialing When you lift the access panel you disable the one touch keys and enable the access panel function keys The following figure shows how to enable the access panel function keys The following figure shows the function keys under the access panel Pol Multi Copy Store for Polling Load Mailbox Start Memory Security I Print Delete Mailbox No Manual Paper Size Program Line Monitor Service Power Save aaa Features Table 1 3 Access Panel Function Keys 1 12 The following table lists the keys under the access panel The functions for these keys apply only when the access panel is open For information on the functions refer to the appropriate procedures Key Paper size Used to select the recording paper size Line Monitor Allows you to audibly monitor the telephone line during a communication The monitor remains on while you press the key Multi Copy Allows you to print several copies of one document Load Mailbox Stores a document into a memory mailbox Prints or deletes a document in the memory Memory Print Del
18. Broadcast Report prints automatically after each manual broadcast transmission The report lists all the numbers you programmed for the broadcast group a broadcast group can contain up to 50 numbers The report provides the following information e Job No The job number the machine assigned to the document e No The dialing order in the manual broadcast group e Name The dial directory name that is associated with a one touch number or a speed dial number 9 13 Reports Poll Report e Telephone Number The telephone number of the remote machine e Entry The code and number which describes the dial directory location of the number The codes for the locations are OT for a one touch number and SD for a speed dial number e Result The code indicating whether the transmission completed or failed A transaction that completed successfully displays OK A failed communication displays NG 9 14 A Poll Report prints automatically every time you poll a group of remote machines using the GROUP key The report provides information about a polling transaction once the transaction completes The report includes the following information e Group The group key number The name of the group prints to the right of the group number e No The dialing order in the group e Name The dial directory name that is associated with the telephone number e Telephone Number The telephone number in
19. Jobs List provides information about the jobs in memory that have not occurred The report is divided into reserved communications and time reservations Reserved communications are transmissions stored in the memory to be sent when the telephone line is available Time reservations include jobs that are programmed to be sent ata specific time such as a delayed send or a delayed polling operation The machine can contain up to 32 jobs with up to 99 pages per file The machine accepts up to 10 transmissions background jobs and 8 delayed transactions in the memory The report contains the following information e Job No The job number the machine assigns to the document e Contents The method by which the document was stored in the file This field contains the name or the number of the machine that transmitted the document if available or one of the following codes Transmission Documents in the memory as reserved communications Store for Polling Documents in memory for a remote machine to retrieve through polling Private Mailbox Documents in the private mailbox Public Mailbox Documents in the public mailbox Broadcast Documents to broadcast to a group Manual broadcast Documents to manually broadcast Timer transmission Documents for a delayed transmission Timer broadcast Documents for a delayed broadcast Timer send poll Documents for a
20. L laser beam window cleaning 10 23 LCD see liquid crystal display LEDs 1 16 liquid crystal display 1 13 logo 3 2 3 3 M mailbox adding to a mailbox file 8 3 deleting 8 8 mailbox number 4 3 8 1 8 9 10 8 polling 7 1 7 2 7 5 7 8 printing 8 6 storing documents 1 13 8 2 transmissions 4 3 4 5 5 14 5 16 maintenance 10 1 manual answer see reception manual broadcast dialing see dialing transmissions memory 2 3 11 2 memory files deleting 8 9 printing 8 7 receiving 8 4 storing 8 1 8 3 messages see error messages metering blade cleaning 10 31 O off hook dialing 5 6 on hook dialing 5 6 one touch dialing 4 3 5 7 5 12 one touch keys 1 5 4 1 4 3 4 7 5 7 optional accessories 11 2 options see user options output tray 1 3 ozone filter replacing 11 19 p page count 5 3 page headers 5 2 5 3 page size 2 1 2 2 3 6 paper cassette auxiliary paper cassette 11 2 11 5 12 1 loading 11 3 paper size 3 5 programming 3 6 selecting 3 5 paper guide 10 17 paper jam clearing 10 11 paper size 3 6 parameters See service parameters user options part number 11 1 password 5 15 pause symbol 1 9 symbol 1 9 PAUSE 4 key 1 9 polling 7 1 canceling 7 10 delayed mailbox polling 7 1 7 8 delayed polling 7 1 7 6 delayed send poll 7 7 9 10 9 16 features 7 2 mailbox polling 7 5 8 5 send poll 7 5 storing documents 7 2 polling methods 7 10 power save mode 6 4 8 4 power switch 1 1 1 3 10 5 prescanning
21. START key The LCD prompts you to dial the number 10 Press the SECURITY MAILBOX No key and close the access panel 11 Press the PAUSE 4 key to display MAILBOX No 12 Press the START key 13 14 15 16 17 18 DTMF Mailbox Polling Polling Retrieving Remote Documents Press the PAUSE 4 key to display MAILBOX No ON Press the START key The LCD prompts you to enter the mailbox number Enter the four digit mailbox number The LCD prompts you to verify the number Verify the mailbox number To change the number press the CLEAR key and reenter the four digit number Press the START key The LCD prompts you to dial the number Dial the number for the remote machine To use the DTMF feature to poll a mailbox on a 7032 7033 machine you must know the account number or password for the mailbox Use the following procedure to poll a mailbox at a Xerox 7032 7033 machine 1 s oOo Ot gt o0 Perform off hook dialing to a remote 7032 7033 machine You will hear a facsimile tone sequence After the initial facsimile tone sequence completes press the x key You will hear three confirmation tones After the confirmation tones complete press the key Enter the four digit account number Press the key twice Press the START key Place the handset on the cradle The machine retrieves the document from the remote mailbox Polling Retrieving Remote Documents Cancel a Polling R
22. The LCD displays the message ONE TOUCH DIAL Close the access panel and press the START key The LCD prompts you to enter or to clear a one touch key ONE TOUCH DIAL ENTER OT CLEAR Press the one touch key you want to program The LCD prompts you to enter the telephone number Programming the Dial Directory Enter the telephone number using the control panel keypad As you enter the digits the cursor automatically moves to the next position Press the PAUSE 4 key to enter a pause displayed as a hyphen Verify the number you entered To change a digit press the CLEAR key to back up over and delete the numbers then reenter the digits Press the START key The LCD prompts you to select or to skip the full program mode FULL PROGRAM T SET 4 CLEAR To bypass the full program mode or to delete the settings for a key you are modifying press the PAUSE i key and continue with step 9 If you are modifying a one touch key the settings return to their default values To program the full program items complete the following a Press the REDIAL 1 key to select the full program mode The LCD displays the first full program item b Press the REDIAL 1 key to scroll through the function codes for the item C To select a code press the START key d Perform steps b and c for each of the five items in the full program mode NOTE f you select ON for the mailbox number the LCD prompts you to enter a four digit number
23. a mailbox file eee 8 3 Transmit a Document from the Memory eee 8 4 Receive a Document into the Memory nne 8 4 Poll for a Document in a Remote Mailbox POPULI 8 5 Print a Document in the Memory eee 8 5 Print all documents in a mailbox ee ee eee 8 6 Print a document in a memory file eese 8 7 Delete a Document from a Mailbox eee 8 8 Reports lessen imc pup AU ep RU iL deba ee ee Se 9 1 Printing the Reports ocius d 1o e pub CRURA SUA dod s See doi 9 2 Report Descriptions 302 Ies eh ed RUE EDEN Wee PERE Seo Rx 9 4 AcUVity REDON uie REED AERE DUO E YU E E X a ep ade x opea 9 4 One Touch Dial Directory 2 22 ee n o RR a 9 5 speed Dial Directory cob ease ook See eae eG bees 9 6 Directory POE 9 6 Group Dial Directoy 533 den eR Parken dol ea de eee ee 9 7 Transmission Report axe betae REESE E e hes 9 8 Pending JoDS WSU 2 2 reU sy eevee ade smt e pln iod 9 9 Memoly LIST suene Ee ud RP PEE EE so tee UH Hus Gd edi 9 10 ODHODS Repon reb sored Ed ecc dee doa ue od aiti edid 9 11 Xi Table of Contents Broadcast Report usse sett be yeas eR hese UEM RE oes 9 12 Manual Broadcast List 646s sc608 4 oz wd See eee eee ete es 9 13 Manual Broadcast Report 2 0 0220222 eee 9 13 Pol REDON iras holes Boe Peu ERE nie Se eurer Cae Ua aa 9 14
24. any new files Mailboxes Documents in mailboxes can be received from or polled from only a remote 7041 7042 machine Memory files are used when documents are received to a mailbox or when documents are scanned locally to a mailbox Mailboxes can be either private or public A document in a public mailbox remains in the mailbox until it is deleted by an operator using the file delete feature A document in a private mailbox is deleted after the file is accessed with the correct mailbox number and printed or by using the file delete feature Memory Store a document in a mailbox For a mailbox to be polled by a remote 7041 7042 machine you must first scan a document into the mailbox Several documents can be scanned into the same mailbox the machine transmits all documents from the same mailbox in the same telephone call If the document jams in the scanner or if the memory becomes full while the machine scans the document the machine deletes all pages of the document being scanned Print and delete any unnecessary files Use the following procedure to store a document in the mailbox 1 Load the document face down in the ADF 2 Openthe access panel 3 Press the LOAD MAILBOX key and close the access panel 4 Press the REDIAL 1 key to toggle between the options for private and public mailboxes 5 Pressthe START key to select the mailbox The LCD prompts you to enter the mailbox number 6 Enter the four digit
25. broadcast Timer send poll Documents for a delayed send poll Options Report Reports Remote Tel Number The telephone number or the code and number which describes a dial directory location The codes for the locations are OT for a one touch number and SD for a speed dial number If you used a group key for the transmission this field displays the group key number This field is blank if the machine received and stored data in a mailbox Job No The job number assigned by the machine The Options Report provides the current settings for the user options Refer to the Programming the Machine chapter for more information on the user options and their settings This report includes the following information No The option number Parameter An abbreviated description of the user option This description is the text that appears on the LCD display when you scroll through the user options Condition The current setting of the option 9 11 Reports Broadcast Report 9 12 A Broadcast Report prints automatically after a transmission to a programmed group All telephone numbers programmed for a group key print on the report a group can contain up to 50 numbers The report provides information about a group transmission once the transaction completes and includes the following information Group The group key number The name of the group displays to the right of the group number J
26. default resolution for transmissions Copy resolution No 08 Sets the resolutiori for copying Header print No 10 Sets the header location If the header is turned OFF or if the logo or terminal ID are not programmed you must transmit a cover letter with the document to identify your machine to the remote user This option is not available in some countries Programming the Machine Number of redials No 11 Selects the number of times the machine tries to redial a number if the line is busy or if a communication error occurs Automatic redialing is subject to regulatory restrictions Secure transmission No 15 Determines whether to transmit all documents in the secure mode This option is a service parameter in some countries Junk mail eliminator No 16 Determines whether to receive all documents in the secure mode This option is a service parameter in some countries Delete rcv documents No 19 Determines how to delete a file after the machine receives a document with a private mailbox number The options are to delete the file after the document is printed or to delete the document with the file delete feature Resend on errors No 20 Determines whether to retransmit a document from memory if a communication error occurred when the machine tried to send the document The number of times the machine tries to redial the number is set with the Number of Redials user option Dial meth
27. key Close the access panel and press the PAUSE 4 key to display MAILBOX No Press the START key Press the PAUSE 4 key to display MAILBOX No ON Press the START key The LCD prompts you to enter the mailbox number Enter the selected four digit mailbox number Verify the mailbox number you entered To change the number press the CLEAR key and reenter the four digit number Press the START key The machine goes to the standby mode Dial the number you want to call 5 17 Transmitting Secure access mode 5 18 The secure access mode also known as the Telephone Call Barrier TCB is a service parameter that allows you to disable dialing from the machine Only users who know the secure access number can use the machine features that require the use of the telephone However any user can copy a document print a report or program the machine while it is in the secure access mode A service representative must enable or disable the secure access mode If the secure access mode is enabled you must enter the four digit secure access number to place the machine in the standby mode Once the machine is in the standby mode you must begin a process in two minutes or the machine turns on the barrier You can use any form of dialing once you enter the access number The machine turns on the barrier once you complete a process NOTE The machine performs any delayed start communication you programmed before the secure a
28. mm 8 5 x 11 in 16 to 28 pound bond 60 x 105 g m Up to 250 sheets 20 Ibs bond 80 g m2 Up to 300 sheets 20 Ibs bond 80 g m 12 1 Reference Network Requirements Telephone line required Public switched telephone network or the equivalent Leased or dedicated telephone lines are not required Compatibility CCITT Group 3 Modem communication 14 400 bps with automatic speed change to 12 000 9600 7200 4800 and 2400 bps per CCITT V 29 and V 27 ter Activity report Last 32 transactions Memory Factory installed 1Mbyte Upgrade 1 5 Mbyte upgrade optional Telephone Line Dial function 10 pps 16 pps 20 pps tone 16 pps and 20 pps are selectable and are not available in all countries Power Consumption Standby mode default 70 watts hour Standby mode 30 watts hour power save on Transmit mode 640 watts maximum Receive mode 640 watts maximum Copy mode 670 watts maximum 12 2 Reference Power Supply Input voltage only one 90 132 VAC 10 applies to each machine 198 264 VAC 10 Frequency 50 60Hz Acoustic Noise Unweighted sound 50 dBspl for 63 to 8000 HZ center pressure level frequency of octave bandwidth A weighted sound 55 33 dBA maximum during copy pressure level mode with 2nd bin attached Space Requirements Space requirements of installed machine with operating clearance Depth 592 5 mm 23 4 in Width 1090 mm 42 9 in Height with single tray 545
29. oe es ee E A 5 4 Automatic Tedialing oue returer cee eme eee Rd does 5 4 Transmissions 204 62 48ew Se bad vad Aog deb dard Ca ette ER 5 5 On hook and off hook dialing 0 0 2 2 eee ee eee 5 6 Keypad dialing 2 uat kes CR Re scr a a del ou IP dod AI eh wees 5 6 One douclh dialing 2x be EU PACEP ee Se Rc d ed ana 5 7 Speed dialing perias ie weai ne iaa pad a iex S ode Pee E 5 7 Alphabetical dialing E pR RA nd RSS a CRI 9 8 Group dialing x queo Ue RHOD agre R ee dads qe Up Geta d o 9 Manual broadcast dialing ll enne 5 10 Cancelling a transmission elle Ie 5 11 Redialing the previous number lle ne 5 11 Diect Send Jauessabused ueris sU VS gura w rbd ge ee boue nina dM aeu 5 12 Delayed Transmission 624 434 0524 ERES ILES VE E exea Peu ed Reis 5 13 Program a delayed transmission llle 5 13 Cancel a delayed transmission llle 5 14 Security Features xot sante aubed idee idid odo adu d gea e 5 14 Password IX E ee te ee ee 5 15 Secure Mod sesona tee SE eee dc Ade E ew be Ged 5 16 Transmitting to a remote mailbox eee 5 17 Secure access mode 2e E EAGLE iue ERU Wee See ees 5 18 Table of Contents DIME shea Gaeta ae oe emanat iuret e ed inc beoe E eae 5 19 DTMF mailbox transmissions rrr 5 19 DIME relay Send unser ESSERE ERERGAd URP PE sq v 5 20 HecelVIDnQ opes ree dagud xu Fue adire dede pmo 6 1 Autom
30. or the black roller Do not leave the drum unit out of the machine for an extended period Touching the drum or exposing the drum unit to light could lower the print quality 3 Place the developer assembly on a level surface 10 29 Maintenance Procedures Contacts 10 30 4 Separate the drum unit from the developer assembly The following figure shows the drum unit and the developer assembly Drum unit Developer assembly 5 Place the drum unit on a level surface Cover the drum unit with a clean cloth to protect the unit from exposure to light 6 Usea cotton swab to clean the silver contacts in the machine Contacts are located inside the chassis in the front on the right and in the rear The following figure shows how to clean the contacts Supplies and Accessories This chapter lists supplies and optional items you can order for the machine with the part number for each item This chapter also instructs how to replace the supplies Ordering Supplies and Accessories Supplies To order supplies contact the Xerox supplies center at the following number e USA Supplies center 1 800 822 2200 Fax number 1 800 338 7020 e Canada Toronto 733 9400 Montreal 939 7202 Quebec 1 800 668 0133 Other than above 1 800 668 0199 Table 11 1 Supply Part Numbers The following table lists parts you must periodically replace on the machine Drum unit includes the following
31. paper feed use the control panel keypad 2 Press the MULTI COPY key release lever and remove the to dial the number 3 Enter the number of copies paper M dde is A 4 Preso Ule START KEY 4 Install the developer r dcs dose to call ronde M i 5 Close the printer cover 6 Press the START vi User Option List No Option 00 Activity report 02 Transmission report 03 Listen to ring 04 Auto answer 05 Auto rcv in man mode 06 Man mode rcv delay 07 Resolution default 08 Copy resolution 10 Header print 11 Number of redials 15 Secure transmission 16 Junk mail eliminator 19 Delete rcv documents 20 Resend on error 21 Dial method 22 Document length 23 Print reduction 24 Calendar format 25 Month indication 26 Receive interval 27 ECM mode 28 Language 29 Clock display 31 Auto reduce copies Programming User Options oe a DUO Press the PROGRAM key Press the REDIAL 1 key Press the START key Enter the option number from the User Option List Use the key to change the value of the option Press the START key Press the STOP key Calendar Date and Time 1 2 id dad Press the PROGRAM key Press the PAUSE key five times Press the START key Enter the date and time Press the START key Quick Reference Guide PROGRAMMING One touch keys Press the PROGRAM key Press the START key Press a one touch key Enter the number to call Press the START key Press the
32. supplies e Reference Provides the machine specifications and data coupler and Canadian certification information Terminology When procedures in this manual instruct you to enter data press the keys on the control panel keypad to enter the characters When a procedure instructs you to press a specific key that key is called out in bold capital letters For example a procedure step may instruct you to Press the START key Some programming steps instruct you to use the REDIAL T key or the PAUSE 4 key to scroll through entries In most cases you can use either key to scroll through the items Text displays The Liquid Crystal Display LCD displays information for the user This manual presents information that the LCD displays in capital letters or a graphic display is provided The following is an example of an LCD display MAY 05 12 00P M100 R LOAD ORIGINALS XV 1 2 3 GO Table 1 Symbols The LCD displays several common symbols The following table lists the symbols as they are represented in this document and their meanings Refer to the Features chapter for more information on the LCD These arrows are shown on the REDIAL f key and the ry PAUSE 4 key Use these keys to scroll through the items VT gt These arrows are shown on the key and the key Use e these keys to move across the display lt gt This symbol represents the START key The display shows this symbo
33. the halftone and the resolution for each document you copy Copy a Document The machine can be used to print single or multiple copies of a document To print multiple copies the machine first stores the document in the memory then prints the copies If the memory becomes full and the machine can not store the document use the procedure for printing single copies or delete any unnecessary files from the memory and begin again Print single copies Use the following procedure to make single copies 1 Load the document face down in the ADF 2 If desired set the resolution and the halftone NOTE If you set the Copy Resolution user option No 08 you can not override the option If the option is set to STANDARD you also can not set the halftone 3 Press the COPY key 2 3 Copying Print multiple copies 2 4 When you make multiple copies the machine automatically sorts the copies into collated sets The LCD displays the number of copies started and the number you requested Use the following procedure to print multiple copies 1 2 3 4 Load the document face down in the ADF If desired select the resolution and the halftone Open the access panel Press the MULTI COPY key and close the access panel The LCD prompts you to enter the number of copies to print Enter the two digit number of copies to print If you want less than 10 copies press 0 as the first digit The LCD prompts you t
34. the PROGRAM key and close the access panel 3 Press the REDIAL 1 key twice to display PASSWORD 4 Press the START key The LCD prompts you to enter the password 5 Enter the four digit password When you enter the first character the LCD clears the previous password The cursor moves automaticaily to the next position The LCD prompts you to verify the password you entered PRESS lt gt PASSWORD 1234 NOTE Press the CLEAR key to back over digits you enter If you do not enter any digits the machine does not respond to this key 6 Verify the password you entered To change the password press the CLEAR key then reenter the four digit number 7 Press the START key 5 15 Transmitting Secure mode 5 16 J To transmit a document using the secure mode the remote unit must be a 7041 7042 machine This feature is valid for all the transmission types e g delayed send broadcast transmissions and direct dial The secure mode however is not available for polling operations When you select a secure transmission the machine compares the password you programmed to the password of the remote unit If the passwords match your machine transmits the document If the passwords conflict the communication is unsuccessful and your machine generates an error code To transmit only one document in the secure mode use the SECURITY MAILBOX NO key to transmit the document To transmit all documents in the security mode
35. the service representative for routine scheduled maintenance Press the power switch OFF Wait 30 seconds then press the power switch ON If the message is repeated call your service representative Cover open Comm fail nnne Memory full F full No drum unit Drum near end Change drum unit Toner empty System error nnnn O 7 The display may show NONE by the paper tray number if the machine has an auxiliary tray installed nnn indicates an information code N 10 5 Maintenance Procedures Printer errors The following table lists some items to check if the machine is not operating correctly Refer to the Cleaning Procedures section in this chapter for information on how to clean the internal components of the machine If the machine continues to print poorly once you check all the items in the table contact your service representative Table 10 3 ien dixi i a Point to Check rors Vertical black lines If light enters the opening in the upper part of the control panel move the machine to a new location Check and clean the scanner platen glass Replace the drum unit and the ozone filter Horizontal black lines Clean the paper transport with a dry cloth Replace the drum unit and the ozone filter Vertical white Clean the transfer wire with a cotton swab lines Clean the metering blade with the mylar scraper Clean the laser be
36. to determine if you can correct the problem If the problem continues contact the Xerox Facsimile Customer Support Center or your service representative If the machine does not operate properly compare the operation with the conditions in the System Errors table This table lists items you can use to verify that the machine is in the proper working order If the machine has trouble while it is transmitting or receiving a document the LCD displays an error message and the machine emits a tone Compare the display with the Error Conditions table to determine the cause of the trouble If the machine prints poor quality copies refer to the Printer Errors section to determine how to improve the quality The machine provides communication information codes that list the results of each communication The messages and the codes are either displayed in the LCD or they are printed in the lists and reports Refer to the Error Codes table for a description of the codes and actions to take to correct any errors Support Center en ee a ee eae ee a ee Ye gee Se ee lf you have an error with the machine and can not correct the error using the tables or for further assistance contact the Xerox Facsimile Customer Support Center Have available the serial number of the machine and any messages the LCD displays Contact the support center at the following telephone number e USA 1 800 527 0214 e Canada Toronto 477 9912 Other 416 area cod
37. 0 33 security features see DTMF mailbox password receptions transmissions send poll 7 1 7 4 7 7 7 10 service parameters 3 6 specifications 12 1 speed dial codes 5 8 clearing a code 4 8 4 10 programming 4 8 SPEED DIAL key 1 10 standby mode 1 1 and on hook mode 5 6 START key 1 10 STOP key 1 10 substitute receive to memory 3 9 6 3 8 4 supplies ordering 11 1 support center 10 3 system overview 1 1 T TCB see telephone call barrier telephone call barrier 5 18 telephone pulse 3 8 terminal ID 1 9 3 4 time see calendar timer see delayed transactions toner cartridge Index 4 replacing 11 7 tones 1 3 transmissions 5 1 see also dialing alphabetical dialing 5 5 5 8 cancelling 5 11 control panel keypad dialing 5 5 delayed transmissions 5 13 7 7 direct send 5 12 DTMF 5 19 group dialing 4 11 5 5 5 9 loading documents 5 1 mailbox transmissions 5 17 manual broadcast transmissions 5 10 one touch dialing 5 5 5 7 secure access mode 5 18 secure mode 3 8 5 16 speed dialing 4 8 5 5 5 7 tray extenders 11 3 11 4 troubleshooting see problem solving U user option default codes 3 10 user options 3 5 3 7 3 12 conditions and values table 3 12 programming 1 9 3 12 values table 3 10 X Xerox Facsimile Customer Support Center 10 3
38. 5 12 private mailbox Index see mailbox problem solving document jam 10 15 error messages 10 5 paper jam 10 11 printer errors 10 3 10 6 procedures 10 4 10 11 system errors 10 3 10 4 public mailbox see mailbox R receive interval 1 13 3 9 3 10 receptions see also power save mode substitute receive to memory automatic 3 7 6 1 cancelling 6 3 junk mail eliminator 3 8 3 10 manual 6 2 power save mode 6 4 secure receive 6 4 substitute receive to memory 6 3 recording paper auxiliary paper cassette 11 2 11 5 12 1 loading 11 3 programming 3 6 selecting 3 5 8 4 size 3 5 12 2 redial see automatic redial dialing redial wait mode 5 4 REDIAL 7 key 1 9 reduction copying 1 10 2 2 printing 3 8 3 10 6 3 reduction rates 3 5 and paper size 2 2 3 5 REN see ringer equivalence number reports Activity Report 3 7 9 4 Broadcast Report 5 9 9 12 descriptions 9 1 Directory 9 6 Group Dial Directory 9 7 Mailbox Receipt 8 2 8 3 8 9 9 15 Manual Broadcast List 5 10 9 13 Manual Broadcast Report 5 10 9 13 Memory List 9 10 One Touch Dial Directory 4 6 9 5 Index 3 Index Options Report 3 12 9 11 Pending Jobs Report 8 5 9 10 Poll Report 9 14 Power Failure Report 9 16 printing methods 9 3 Speed Dial Directory 4 1 4 8 4 9 9 6 Transmission Report 3 7 5 5 9 8 resolution 2 2 3 7 4 3 5 4 RESOLUTION key 1 7 ringer equivalence number 12 4 S scanner platen cleaning 10 33 scanner rollers cleaning 10 4 1
39. CD displays TONER EMPTY The interval for replacing the toner cartridge is 750 to 1 000 sheets for the initial cartridge and 1 500 to 2 000 sheets for a replacement cartridge The replacement toner is packaged with a new cleaning pad that you must also replace When you replace the toner cartridge clean the following components Refer to the Maintenance Procedures chapter for procedures to clean the components Transfer wire Detack wire Paper guides Developer assembly Use the following procedure to replace the toner cartridge 1 Push the printer cover release button to open the printer cover WARNING Do not touch the heater unit inside the machine The heater unit is extremely hot while the machine is operating Supplies and Accessories 2 Remove the developer assembly from the machine The following figure shows how to remove the developer assembly CAUTION Always hold the developer assembly by the green handles Do not touch the green drum area or the black toner roller Do not leave the drum unit out of the machine for an extended period Touching the drum or exposing the drum unit to light could lower the print quality 3 Place the developer assembly on a level surface Supplies and Accessories 4 Separate the drum unit from the developer assembly The following figure shows the drum unit and the developer assembly Drum unit Developer assembly 5 Place the drum unit on a level surface C
40. Description i Be polled A remote machine retrieves a document from your machine Retrieve a document from a remote machine Send Poll Send a document and retrieve a document in one call Mailbox Polling Retrieve a document from a mailbox in a remote machine Delayed Polling Retrieve a document at a preset time Delayed Send Send a document and retrieve a document Poll in one call at a programmed time Delayed Retrieve a document at a programmed Mailbox Polling time from a mailbox in a remote machine DTMF Mailbox Retrieve a document from a mailbox in a Polling remote Xerox 7032 7033 machine Table 7 1 Polling Capabilities Polling Capabilities Polling Retrieving Remote Documents Features aac Each polling method prompts you to enter selected features If you are storing a document to be polled you can choose to transmit in the secure mode If you are polling you can poll a mailbox in the remote machine The following procedures instruct you to enter only the options that their introductions describe For example the polling procedure does not provide a step to enter a mailbox number since the mailbox polling procedure describes that feature Prepare to be Polled Polling Standby Mode Before a remote machine can poll your machine you must prepare your machine to be polled You can program the machine to delete the document or retain the document after it is polled Retai
41. Load the document face down in the ADF if desired select the resolution and the halftone NOTE The resolution may be programmed for the one touch key If desired set the page count and press the START key Press the one touch key associated with the number you want to dial Use the following procedure to transmit documents using a two digit speed dial code To use this function the speed dial code must be programmed in the dial directory Refer to Programming the Dial Directory for information on how to program the codes 1 2 3 4 9 Load the document face down in the ADF If desired select the resolution and the halftone If desired set the page count and press the START key Press the SPEED DIAL key Enter the two digit speed dial code associated with the number you want to dial 5 7 Transmitting Alphabetical dialing 5 8 Alphabetical dialing is similar to using a phone book Use alphabetical dialing to locate a number in the dial directory if you do not know which one touch key or speed dial code to use The alphabetic dialing feature allows you to select a number to dial based on the dial directory name associated with the number To use this function the name of the remote machine must be programmed in the dial directory for a one touch key or a speed dial code Refer to the Programming the Dial Directory chapter for information on how to program a name Use the following procedure to tran
42. Once you enter the digits the LCD prompts you to verify the mailbox number Press the START key to continue When you complete all the items the LCD prompts you to enter the dial directory name for the one touch key 4 5 Programming the Dial Directory 10 11 12 13 14 15 16 Complete the following steps to enter a name Refer to the Character Codes table for the character assignments NOTE Each speed dial and one touch key must have a unique name a Press the contro panel keypad number that corresponds to the character you desire The first character displays b Press the keypad number repeatedly until the correct character displays c To move to the next position press the gt key d Perform steps a through c for each character in the name You can enter up to 15 characters e Verify the directory name you entered To change a character move the cursor to that character press the CLEAR key and reenter the character Press the START key to save the entry Perform steps 4 through 10 for each one touch key you want to program Open the access panel Press the REPORT key to print the One Touch Dial Directory Close the access panel Verify the one touch information you entered Press the STOP key The machine goes to the standby mode Clear the one touch keys EAA Use the following procedure to clear the one touch keys 1 2 Open the access panel Press th
43. PAUSE key Enter the name Press the START key Press the STOP key o he Ol Speed dial codes 1 Press the PROGRAM key 2 Press the PAUSE key 3 Press the START key 4 Press the SPEED DIAL key 5 Enter the two digit code 6 Enter the number to call 7 Press the START key 8 Enter the name 9 Press the START key 10 Press the STOP key one keys Press the PROGRAM key Press the PAUSE key twice Press the START key Press the group key Press a one touch key or press the SPEED DIAL key and enter the two digit code Press the START key Repeat steps 5 and 6 for each number to call 8 Press the START key 9 Enter the name 10 Press the START key 11 Press the STOP key SUP OS Ao Terminal ID 1 Press the PROGRAM key 2 Press the PAUSE key three times 3 Press the START key 4 Enter the ID number 5 Press the START key ii ID Name Press the PROGRAM key i Press the PAUSE key four times 3 Press the START key 4 Enter the logo 5 Press the START key POLL Poll 1 Remove all documents 2 Press the POLL STORE FOR POLLING key 3 Dial the number to call Store for Polling 1 2 3 mu ee Load the document Press the POLL STORE FOR POLLING key Press the START key DELAYED START Load the document Press the DELAYED START key Press the START key Enter the transmit time Press the START key Dial the number to call vii
44. Press the POLL STORE FOR POLLING key The LCD prompts you to select additional features or to dial the number Close the access panel and dial the number for the remote machine Polling Retrieving Remote Documents Send Poll The send poll feature performs two operations transmit and poll in a single operation The operation allows you to transmit a document to a remote machine then poll that machine for a document This operation is the only polling operation that does not occur as a background job You can use the send poll function with only one machine at a time you can not use group or broadcast dialing Also you can not use a mailbox number with this method of polling Use the following procedure to initiate send poll with a remote machine that is in the polling standby mode 1 Load the document face down in the ADF 2 Select the resolution and the halftone 3 Open the access panel 4 Press the POLL STORE FOR POLLING key 5 Press the REDIAL 1 key once to display SEND POLL NOTE If a document is stored to be polled the LCD prompts you to select features or to dial 6 Press the START key The LCD prompts you to select additional features or to dial the number 7 df desired set the page count and the secure mode 8 Close the access panel and dial the number for the remote machine Your machine transmits the document then retrieves and prints the remote document automatically 7 4 Mailbox Pollin
45. S3 Pulse 16PPS3 Document length default om defau t MM DD YY YY MM DD DD MM YY 25 Month indication Name default Numeric Receive interval 0 5 minutes 5 minutes default ECM mode default Language Primary default Secondary optional Calendar format Clock display 12 hour defau t 4 24 hour 1 The table does not include numbers that are not used 2 This option is not available or may be a service parameter in some countries 3 This value does not display unless the option is valid for the country 4 The default value can vary based on the country for the location 3 11 Programming the Machine Set the user options Use the following procedure to set the user options before using the machine Refer to the User Option Conditions and Default Values table 1 Open the access panel 2 Press the PROGRAM key 3 Press the REDIAL 1 key once to display OPTIONS 4 Press the START key The LCD prompts you to enter a option number OPTIONS OPTION NO ty 5 Enter the two digit option number Refer to the User Option Conditions and Default Values table for a list of the option numbers NOTE Instead of entering the two digit number you can press the REDIAL 7 key or the PAUSE V key to scroll through the options 6 To change the option value that the LCD displays press the e key or the 5 key 7 Press the START key to store the value of th
46. T MAILBOX No XXXX Verify the mailbox number To change the number press the CLEAR key and reenter the four digit number Press the START key Polling Retrieving Remote Documents Print a document in a memory file The machine can print a single file whether or not the file has a mailbox number associated with it Documents stored for memory transmissions do not have a mailbox number associated with the file Use the following procedure to print a single memory file 1 2 10 Open the access panel Press the MEMORY PRINT DELETE key and close the access panel The LCD displays MEMORY FILE PRINT Press the START key The LCD displays FILE PRINT SINGLE FILE Press the START key The LCD prompts you to enter the file number Enter the two digit file number The LCD displays SINGLE FILE PRINT FILE NO XX Verify the file number you entered To change the number press the CLEAR key and reenter the two digit file number Press the START key If the file does not have a mailbox number associated with it this procedure is complete If the file has a mailbox number associated with it the LCD prompts you to enter the mailbox number Enter the four digit mailbox number The LCD prompts you to verify the number Verify the mailbox number To change the code press the CLEAR key and reenter the four digit mailbox number Press the START key Memory Delete a Document from a Mailbox Periodica
47. Wipe the paper guide with a dry cloth The following figure shows how to clean the paper guide 10 19 Maintenance Procedures Developer assembly 6 Separate the drum unit from the developer assembly The following figure shows the drum unit and the developer assembly Drum unit Developer assembly 7 Cover the drum unit with a clean cloth to protect the unit from exposure to light 8 Place the developer assembly over paper to protect the surface on which you are working 9 Usea cotton swab to clean above the mylar sheet of the developer assembly The following figure shows how to clean the mylar sheet 10 20 10 11 Maintenance Procedures Position the drum unit with the green drum surface facing the black roller on the developer assembly Without touching the green drum surface hook the drum unit to the developer assembly The following figure shows how to join the drum unit and the developer assembly Drum unit Holding the developer assembly by the green handles align the three shafts on the developer assembly sides with the slots in the machine frame The developer assembly handles align with the green arrow inside the machine Lower the assembly into the machine The following figure shows how the shafts on the assembly align with the slots Drum unit Developer assembly 10 21 Maintenance Procedures 12 Press firmly on the green squares on the drum unit until the drum unit cl
48. XEROX Xerox 7042 Laser Facsimile Reference Manual Xerox Corporation Customer and Service Documentation Development R380 159 P O Box 660512 Dallas TX 75266 0512 91993 by Xerox Corporation Al rights reserved Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Changes are periodically made to this document Changes technical inaccuracies and typographic errors will be corrected in subsequent editions Notes Quick Reference Guide This guide is for users familiar with the 7042 It is in the front of the manual for your convenience TRANSMIT RECEIVE MEMORY FILES 1 Load the document Manual Receive Delete Files in a Mailbox 2 Dial the telephone number 1 When you receive a call lift 1 Press the MEMORY PRINT using one of the methods the handset DELETE key below 2 If you hear a facsimile tone 2 Press the REDIAL 1 key press the START key and 3 Press the START key Keypad Dialing place the handset on the 4 Enter the file number 3 Dial the number to call cradle 5 Press the START key 4 Press the START key 6 Enter the ma
49. am window with a cotton swab or a dry cloth If the recording paper is damp replace the paper Check that the machine is placed in a level location Clean the metering blade with the mylar scraper Black or white dots Wipe the paper guides with a dry cloth Replace the cleaning pad If the dots have 94mm 3 70 in intervals replace the drum unit If the recording paper is damp replace the paper Completely Replace the drum unit and the ozone filter black Completely Clean the machine contacts with a cotton swab white 10 6 Table 10 3 Printer Errors If the machine prints Blurred or missing characters Streaks Maintenance Procedures Point to Check If the recording paper is damp replace the paper Clean the charge wire with the charge cleaner Clean the laser beam window with a cotton swab or a dry cloth Check that the machine is placed in a level location Replace the drum unit and the ozone filter Wipe the paper guides with a dry cloth Replace the cleaning pad the drum unit and the ozone filter 10 7 Maintenance Procedures Error codes The communication information code lists the results of each facsimile communication The messages and the codes are either displayed in the LCD or they are printed in me lists and reports If a code is not in this table begin the operation again If the machine continues to display the error contact your
50. aper cassette 8 Check that both sides of the paper cassette are seated securely in the machine 9 Check that the paper size setting is correct for the paper you loaded Refer to the Programming the Machine chapter for information on how to select the paper size Load the recording paper in the auxiliary tray An auxiliary paper tray is available to provide a larger paper supply and in some countries to allow you a second choice of paper The auxiliary paper cassette has a red indicator to show the user the approximate level of paper in the cassette The following figure shows how to remove the paper cassette from the auxiliary tray Auxiliary tray Supplies and Accessories Use the following procedure to load the recording paper in the auxiliary paper tray 1 Grasp under the edge of the paper cassette in the auxiliary tray 2 Pull firmly on the cassette to remove the cassette from the auxiliary tray 3 Load the paper in the cassette The cassette allows for a single size of recording paper 4 Align the edges of the paper cassette with the guides in the auxiliary tray The following figure shows how to align the cassette with the tray 5 Push firmly on the paper cassette to seat the cassette in the tray 6 Program the paper size for the 1st or main paper tray and for the 2nd or auxiliary paper tray Supplies and Accessories Replace the toner cartridge Replace the toner cartridge when the L
51. are shown on the key and the key Use these keys to move across the display This symbol represents the START key Use this key to enter information or select menu items This symbol represents the column at which the user enters the data When the machine is in the copy mode the LCD displays information about the machine status as the machine prints single or multiple copies of the document When in the copy mode the following information is displayed e Single copies The LCD displays the following information The LCD displays COPY The page count The number of pages the machine copied 1 15 Features e Multiple copies The LCD displays the following information The LCD displays STORING as the machine scans and stores each page into the memory The copy count The number of copies the machine prints Control Panel LEDs The control panel has LEDs which indicate the status of the machine The control panel has the following LEDs e Busy Blinks when the machine is online e Error indicates that the machine has a hardware error For example the LED is lit when a cover is open e Halftone Indicates that the halftone mode is enabled e Resolution Three LEDs indicate the resolution Dual Access You can scan documents to the memory during the following operations receiving a document to the printer receiving a document to the memory or transmitt
52. atic Reception ce eee nn 6 1 Manual Reception 1 vier etisi eena re p XH Qo d aset mirata ion 6 2 Cancelling an Incoming Call celle III 6 3 Substitute Receive to Memory eee II e 3 Reduction Rates on Documents Received lesse 6 3 Secure Receive Junk Mail Eliminator nnm 6 4 Power Save Mod eed Sed REPRE GREASE CEO EE ES ee E Eo 6 4 Polling Retrieving Remote Documents eese 7 1 Polling Capabilities 2 4 65 uve dower eo eR RUE Ik echec 7 1 PeauueS occcoreneuns Yee eel ee CU ee Eee eee ee eee odas 7 2 Prepare to be Polled Polling Standby Mode eese 7 2 Poling e Bieri o uas Ae drip Rs TED 7 3 Send PON nt 7 4 Mailbox Polling 422b ER EXG DE abso qux neg bos bored debes d tois 7 5 Delayed Polling ocd Sees s tor a orare a Ga E RS E e Ure dE acad SAS 7 6 Delayed Send POll tg dro Rem tantaia ore Ua pr ee aue ad ca te 7 7 Delayed Mailbox Polling cel RII 7 8 DTMF Mailbox Polling 12922 xe CUP tag peo oo e doe ec aes dd 7 9 Cancel a Polling Request llle I IB 7 10 Memory I 8 1 Store a Document in a Memory File 0 002 Be 8 1 Mailboxes usus du ye are Ree dede dU dio ie os avere eee 8 1 Store a document in a mailbox 0002 eee eee 8 2 Append a document to
53. auxiliary tray 11 5 Replace the toner cartridge llle 11 7 Replace the drum unit uuu bte mete UI ee TEE ER I 11 14 zi zi i lRe MARO CERCETELITO TOTO ae bee be cee he ne eee TELS 12 1 Scanner Specmcaliolls 32 doi besos on RR OP nis ee at ee ees 12 1 Printer SOeCCINCANONS 3 gera dicet eie 9 AS Ted oaa Ro obitus deut od 12 1 Network Requirements ese Ss sewn sabe Ox OES Ran n tn ed 12 2 MEMON caue edu bee or wots s ergo oe or eL au qd deba eA ER o dus 12 2 Telephone LNE 23 sauer Re e dede dee disc eed ope d E AUS ARR 12 2 Power Consumption 5 ncn ove ced reb RO ehem e Ub wee eee Modes 12 2 Power SUDON qi esce oe i be OEC Rog TE de e M p dares e BAR Edel a ee ded 12 3 AcousHuc NOISE asas E a REUS MESS ee Sere Foes uem eto d 12 3 Space Requirements 2 23 52 20 9 sym code Sead Pope doa ae QU E a 12 3 Send Header Requirements 2 2 2 2 eee ec eee eee 12 3 Data Coupler Information 325r e bye ree Rm edo eee nated 12 4 Canadian Ger ficaldon cena S RE RNC A RAE o icut Gee es 12 6 MAE CR cance Ba ee oid ee Se ee ee a E ee ee ea E Index 1 xii 1 2 3 GO The user documentation for the 7042 laser facsimile is designed for the user to best understand and get the most out of the machine Setting up and understanding the machine is as easy as 1 2 3 Install the Machine The XEROX 7042 Laser Facsimile Installation Guide provides information on the site requirements and instructs how to unpack and
54. ccess mode is enabled Receive operations and polling operations are not affected by the secure access mode When the machine is in secure access mode the LCD displays the following OCT 15 92 10 35 M100 ENTER ACCESS NUMBER Use the following procedure to dial a number when the machine is in the secure access mode 1 Enter the four digit secure access number 2 Press the START key The machine goes to the standby mode 3 Continue with the procedure you desire DTMF Transmitting The DTMF Dual Tone Multi Frequency feature provides mailbox transmissions and relay send operations with a Xerox 7032 7033 facsimile DTMF mailbox transmissions To use the DTMF feature to transmit a document to a mailbox at a remote 7032 7033 machine you must know the mailbox number on that machine Use the following procedure to transmit to a mailbox at a Xerox 7032 7033 machine 1 2 Load the document to transmit Perform off hook dialing to a remote 7032 7033 machine You will hear a facsimile tone sequence After the initial facsimile tone sequence completes press the key You will hear three confirmation tones After the confirmation tones complete enter the three digit mailbox number Press the key twice Press the START key Place the handset on the cradle The machine transmits the document 5 19 Transmitting DTMF relay send 5 20 You can use the DTMF feature to relay documents throug
55. d close the access panel Press the REDIAL T to display SEND POLL Press the START key The LCD prompts you for the time to poll Enter the time to contact the remote machine The LCD prompts you to verify the time Verify the time to poll To change the time press the CLEAR key and reenter the time Press the START key The LCD prompts you to dial the number Dial the number for the remote machine Verify the telephone number To change the number press the CLEAR key and reenter the number or code Press the START key Polling Retrieving Remote Documents Delayed Mailbox Polling Delayed mailbox polling is available only between 7041 7042 machines This method of polling occurs when the machine retrieves a remote document at a programmed time The mailbox number you enter must match the remote mailbox number that is ready to be polled Use the following procedure to program a delayed mailbox polling transaction 1 Obtain the mailbox number from the remote user Check that no document is loaded in the ADF Open the access panel Press the DELAYED START key Press the PAUSE 4 key once to display POLL DO Ie a U N Press the START key The LCD prompts you for the time to retrieve the document 7 Enter the time to retrieve the facsimile The LCD prompts you to verify the time 8 Verify the time to retrieve the document To change the time press the CLEAR key and reenter the time 9 Press the
56. delayed send poll Reports Memory List Remote Tel Number The telephone number or the code and number which describes the dial directory location The codes for the locations are OT for a one touch number and SD for a speed dial number If you used a group key for the transmission this field displays the group key number This field is blank if the machine received and stored data in a mailbox Name The name programmed for the remote machine if you dial a number in the dial directory Time The time to begin a delayed operation D A nnn 9 10 The Memory List provides information about all documents stored in the memory This report contains the following fields F No The file number where the document is stored Page The number of pages in the document Storage Time The time to begin a delayed operation Contents How the document was stored The name or the number of the machine that transmitted the document if available or one of the following Transmission Documents for reserved communications Store for Polling Documents to be polled Private Mailbox Documents in the private mailbox Public Mailbox Documents in the public mailbox Broadcast Documents to broadcast to a group Manual broadcast Documents to manually broadcast Timer transmission Documents for a delayed transmission Timer broadcast Documents for a delayed
57. des for the locations are OT for a one touch number and SD for a speed dial number If you used a group key for the transmission the group key number is displayed This field is blank if the machine received and stored a document in a public or private mailbox Job No The job number the machine assigned to the document Maintenance Procedures This chapter is a guide for troubleshooting any errors in the machine It provides a list of error codes and items to check to correct the errors This chapter also instructs how to perform cleaning procedures To easily follow the replacement procedures you should become familiar with the hardware components of the machine WARNING Use of control or adjustment procedures other than those specified herein may result in hazardous radiation exposure 10 1 Maintenance Procedures The following figure shows the hardware components of the machine with the developer assembly and the drum unit removed pn Ln Machine front al Se E Paper guide Ozone Filter Heater unit Detack wire _ mmm b u Paper feed Peer H i i af EE g J release lever Transfer wire l Bpi UU esol 11 LT 3 i Drum counter Contacts Drum unit 10 2 Maintenance Procedures Error Codes A a as nn a If the machine is not operating properly compare the symptoms of the machine with the items in the following sections
58. descriptions eeeel Rhe 3 7 User option conditions 22 44 4424 b REAE E REGE Roe pictura S enna ess 3 10 Set the user options xeuex Exe E RREDER DRM Da dnce e oq dread 3 12 Programming the Dial Directory elle nee 4 1 Dial DIFCCION uo iai ho scd qoas E ode ares eate qud Sa ac dean ee 4 1 One Touch Keys 01 18 uuo siwi a eee ee eee brechen ds 4 3 Full program mode 21 e34ece0 ERE eee eee e tee ed 4 3 Program the one touch keys llle 4 4 Clear the one touch keys 0 eee ee ees 4 7 Speed Dial Codes 00 99 lees 4 8 Program a speed dial code osea Sr Ya Se errer 4 8 Clear a speed dial code PTT Q 4 10 Group Keys EMI ae scio deter te aes Ye eed ba o HERE eee des 4 11 Program the group keys I VI 2 00 eee ne 4 11 Add numbers to a group key assertor rtre nren 4 13 Delete an entry in a group key 0 2c eee eee 4 15 Delete all entries in a group key eee eee eee 4 16 Transmitling ecce d bs ar es ent Pubs ed ae hemp bie eee ea eA 5 1 Load d DOGUMECAL 15e ume oq es eR Atout t Sca cd eicere d ae a od ges 5 1 Transmission Features 1 2559 dT aro Xe P ptis Ie Sea Re rice ded 5 2 Resolution and halftone oix ERE ED RUE CA ee ees 5 2 Page headers usua us EU OUR 0 1e REA due cres a d dp ate sae ie ees 5 3 Page COURT osx ew were aed inier Ee A E RAA E 5 3 ECM MOJE sete hh tee ole ate ea Eee
59. dge of the protective strip under the toner housing Pull the strip firmly to completely remove it from the cartridge Position the drum unit with the green drum surface facing the black toner roller on the developer assembly Without touching the green drum surface hook the drum unit to the developer assembly The following figure shows how to join the drum unit and the developer assembly Drum unit 11 11 Supplies and Accessories 15 Holding the developer assembly by the green handles align the three shafts on the developer assembly sides with the slots in the machine frame The developer assembly handles align with the green arrow in the machine Lower the assembly into the machine The following figure shows how the shafts on the assembly align with the slots Drum unit Developer assembly 16 Press firmly on the green squares on the drum unit until the drum unit clicks into place The following figure shows how to press the drum unit into place Green square Drum unit 11 12 Supplies and Accessories 17 Grasp the green tabs of the cleaning pad and remove the pad from the narrow slot in the top of the heater unit Discard the cleaning pad properly The following figure shows how to replace the cleaning pad 18 Grasp the green tabs in the center of the new cleaning pad and place the cleaning pad in the top of the heater unit 19 Press down on the center portion of the printer cover to close th
60. dial directory Clear Cancels a broadcast operation or deletes programmed data Redial 7 Dials the last number dialed Also scrolis through menu items Pause 4 Scrolls through menu items Also used to add a pause when you dial Keypad Used to dial a number Also used to enter alphanumeric characters Speed Dial Transmits to a number you assigned to a two digit speed dial code Stop Stops an operation or cancels programming Start Starts a communication or completes programming Begins a single copy operation e and gt Moves the cursor to the left or right Also scrolls through the option values Features JOB STATUS The JOB STATUS key causes the machine to display the status of a communication that is occurring as a background job The message indicates if the machine is dialing connecting or communicating with the remote machine The LCD also displays the ID of the remote machine the communication mode and the number of pages transmitted or received The display appears for a set interval then returns to the standby display If you press the JOB STATUS key while the machine is not executing a background communication the LCD displays the message NO JOB IN PROGRESS RESOLUTION The RESOLUTION key selects the scan mode for copying for transmitting or for storing a document in the memory For a normal document set the resolution to STANDARD for a document with fine details set t
61. drum unit to light could lower the print quality 4 Place the developer assembly on a level surface 10 24 Maintenance Procedures 5 Separate the drum unit from the developer assembly Place the drum unit on a level surface The following figure shows the drum unit and the developer assembly Developer assembly 6 Locate the charge wire on the drum unit 7 Use the charge cleaner to lightly wipe the charge wire on the drum unit The following figure shows how to clean the charge wire Drum unit Charge cleaner Green drum area Charge wire 10 25 Maintenance Procedures 10 26 Position the drum unit with the green drum surface facing the black toner roller on the developer assembly Without touching the green drum surface hook the drum unit to the developer assembly The following figure shows how to join the drum unit and the developer assembly Holding the developer assembly by the green handles align the three shafts on the developer assembly sides with the slots in the machine frame The developer assembly handles align with the green arrow inside the machine Lower the assembly into the machine The following figure shows how the shafts on the assembly align with the slots Drum unit Developer assembly Maintenance Procedures 10 Press firmly on the green squares on the drum unit until the drum unit clicks into place The following figure shows how to press the drum unit into place
62. e When you use delayed polling to retrieve a document the remote machine must be ready to be polled Use the following procedure to program a delayed polling transaction 1 Open the access panel 2 Press the DELAYED START key and close the access panel 3 Press the PAUSE key to display POLL 4 Press the START key The LCD prompts you for the time to poll the remote machine 5 Enter the time 24 hour format to retrieve the document The LCD prompts you to verify the time to poll 6 Verify the time to retrieve the document To change the time press the CLEAR key and reenter the time 7 Press the START key The LCD prompts you to dial the telephone number 8 Dial the number for the remote machine 9 Verify the telephone number To change the number press the CLEAR key and reenter the number or code 10 Press the START key Delayed Send Poll Polling Retrieving Remote Documents The machine can transmit a document at a programmed time then receive a document from the same machine This transaction is called delayed send poll You can contact only one remote machine using the delayed send poll feature you can not use group or broadcast dialing The machine you dial must be ready to be polled Use the following procedure to program a delayed send poll transaction 1 2 10 11 Load the document face down in the ADF Open the access panel Press the DELAYED START key an
63. e filter e Detack wire and transfer wire The transfer wire and the detack wire are located under the developer assembly inside the machine e Paper guide The paper guide is located under the developer assembly inside the machine e Developer assembly The developer assembly has a mylar sheet below the toner roller Use the following procedure to clean the developer assembly and the surrounding parts 1 Push the printer cover release button to open the printer cover WARNING Do not touch the heater unit inside the machine The heater unit is extremely hot while the machine is operating 10 17 Maintenance Procedures 2 Remove the developer assembly from the machine The following figure shows how to remove the developer assembly CAUTION Always hold the developer assembly by the green handles Do not touch the green drum area or the black roller Do not leave the drum unit out of the machine for an extended period Touching the drum or exposing the drum unit to light could lower the print quality 3 Place the developer assembly on a level surface Cover the assembly with a clean cloth to protect the drum unit from exposure to light 10 18 Maintenance Procedures Detack wire and 4 Clean the transfer wire and the detack wire with a cotton transfer wire swab The following figure shows how to clean the transfer wire and the detack wire Detack wire Transfer wire Paper guide 5
64. e PROGRAM key The LCD displays the message ONE TOUCH DIAL Close the access panel and press the START key The LCD prompts you to enter or to clear a one touch key ONE TOUCH DIAL ENTER OT CLEAR Press the CLEAR key The LCD prompts you to press the one touch key Press the one touch key you want to clear The LCD displays CLEAR OK lt gt OTO1 ID name To verify the cancellation press the START key To return to step 4 without canceling a key press the CLEAR key Perform steps 4 through 6 for each one touch key to clear Press the STOP key The machine goes to the standby mode Programming the Dial Directory Speed Dial Codes 00 99 Program a speed dial code Speed dialing associates two digit codes with telephone numbers To transmit to a speed dial number you enter a two digit speed dial code rather than the telephone number You Can program up to 100 speed dial codes To print the Speed Dial Directory press the REPORT key after you select to program a speed dial code The report contains data that is current in the dial directory and does not include data you are entering with the procedure 4 8 The machine allows you to program up to 100 speed dial codes 00 to 99 in the dial directory If you change the telephone number you must enter the complete number However if you modify a name you can change single characters in the name Use the following procedure to program a speed dial code 1
65. e cover 11 13 Supplies and Accessories Replace the drum unit 11 14 When you replace the drum unit you must also replace the drum counter and the ozone filter Change the drum unit every 10 000 printed pages Order a new drum unit when the LCD displays the message DRUM NEAR END Replace the drum unit when the LCD displays the message CHANGE DRUM UNIT When you replace the drum unit clean the following components Refer to the Maintenance Procedures chapter for information about cleaning the machine Charge wire Transfer wire Detack wire Paper guides Developer assembly Laser beam window Use the following procedure to replace the drum unit 1 Push the printer cover release button to open the printer cover WARNING Do not touch the heater unit inside the machine The heater unit is extremely hot while the machine is operating Supplies and Accessories 2 Remove the developer assembly from the machine The following figure shows how to remove the developer assembly Heater unit CAUTION Always hold the developer assembly by the green handles Do not touch the green drum area or the black toner roller Do not leave the drum unit out of the machine for an extended period Touching the drum or exposing the drum unit to light could lower the print quality 3 Separate the drum unit from the developer assembly The following figure shows the drum unit and the developer assembly Drum unit
66. e option 8 To change another option perform steps 5 through 7 9 Press the REPORT key to print the Options Report 10 Verify the options you set 11 Press the STOP key and close the access panel 3 12 Programming the Dial Directory This chapter instructs how to program the dial directory numbers and names The procedures include programming the one touch keys the speed dial codes and the group keys Dial Directory The machine can maintain a dial directory of telephone numbers gF you frequently dial The dial directory is a list of telephone ee numbers you program for automatic dialing The dial directory includes numbers programmed as the one touch keys and the Zz speed dial numbers The dial directory contains 18 one touch key locations and 100 00 99 speed dial locations you can program Each telephone number can contain up to 32 digits spaces or pauses Use the dial directory to save time and reduce the possibility of dialing a wrong number Once a telephone number is programmed in the dial directory you can easily dial that number or add that number to a group Also if a name is programmed for a number you can dial that number by selecting the name in the directory You can enter modify and clear a number in the dial directory at any time To plan the directory first identify the locations and the telephone numbers to program Print the One Touch Directory and the Speed Dia Directory reports to revie
67. ent with a mailbox number is received in or stored to the memory If you erase a document in the memory the report prints as the mailbox number Memory Free The percent of the available memory capacity 9 15 Reports Power Failure Report 9 16 The Power Failure Report lists information about documents that were deleted from the memory due to a power failure This report provides the following information about each deleted file F No The file number Page The total number of pages in a document Storage Time The date and time the document was stored in a file Contents The method by which the document was stored in the file This field contains the name or the number of the machine that transmitted the document if available or one of the following codes Transmission Documents for reserved communications Store for Polling Documents for polling standby Private Mailbox Documents stored in a private mailbox Public Mailbox Documents stored in a public mailbox Broadcast Documents to transmit to a group Manual Broadcast Documents to manually broadcast Timer Transmission Documents for a delayed transmission Timer Broadcast Documents for a delayed broadcast Timer Send poll Documents for a delayed send poll transaction Remote Tel Number The telephone number or the dial directory location The co
68. equest 7 10 The polling methods can be cancelled in one of two ways use the STOP key or use the CLEAR key To cancel send poll requests press the STOP key during the communication Press the CLEAR key to cancel the programmed polling jobs that are pending Use the following procedure to cancel a polling transaction 1 Press the CLEAR key The LCD displays the first transaction type 2 Press the REDIAL 1 key to scroll through the transaction types 3 Press the START key The LCD prompts you to enter the job number 4 Enter the three digit job number 5 Press the START key Memory This chapter instructs how to store a document in the memory to print a document from the memory and to delete a file in the memory Store a Document in a Memory File The machine stores documents in a memory file for the following operations e Transmissions except direct send transmissions including group and manual broadcast transmissions and delayed send operations 9 Documents the machine received to a mailbox e Documents you store in a mailbox to be polled When a document is stored in the memory the machine assigns a job number to that document The machine can store documents in up to 96 files with up to 99 pages per file When the memory contains 96 files the LCD displays F FULL The machine cancels a receive operation when the memory is full You must delete documents in the memory files before you can add
69. erify the file number on the Mailbox Receipt Memory Transmit a Document from the Memory The machine scans and stores a document in the memory before sending the document unless you select the direct send feature The machine automatically transmits all group and manual broadcast transmissions through the memory The machine also stores in the memory any document for a delayed transmission or for a transmission in the security mode or into a mailbox Refer to the Transmission chapter for more information Receive a Document into the Memory 8 4 When a remote machine contacts your machine your machine can print the document immediately or it can store the information The machine receives a document in the memory if any of the following three conditions exist e The printer is not available The machine performs substitute receive to memory Refer to the Receiving chapter for more information e The machine is in the power save mode Refer to the Receiving chapter for more information e The machine receives a document to a mailbox Once the machine receives a document into the memory the LCD flashes the letter R in the upper right corner To retrieve the document you must know the mailbox number Memory Poll for a Document in a Remote Mailbox The machine provides mailbox polling for you to retrieve a document from a remote mailbox To retrieve the document you must know the mailbox number where the doc
70. es 1 800 387 0448 Quebec 1 800 387 4300 Other than above 1 800 387 4311 10 3 Maintenance Procedures System errors Table 10 1 System Errors 10 4 The following table lists some items to check if the machine is not operating correctly The power does not Check that the power cord is properly installed turn on Check that the machine is receiving the correct voltage Connect another appliance to the AC wall outlet to verify the voltage The document does not feed Check that no more than 30 pages are loaded in the ADF Check if the paper is fully inserted in the ADF Clean the scanner rollers and the ADF pad Refer to the Cleaning Procedures section in this chapter for more information A blank page is printed Check if the document is loaded properly at the sending machine Make a copy to test the machine operation The communication finishes in an error Check if the receiving machine has recording paper loaded in its paper cassette Compare the error code with the information codes in this chapter Retransmit the document at a later time Check whether the machine is in the automatic answer mode Refer to the Receiving chapter for more information The machine does not answer an incoming call Check whether the machine is in the standby mode or in the polling standby mode The machine does not accept doc
71. es an area to load documents e Printer cover release button Releases the top cover to access the printer e Paper cassette Supplies cut sheet paper to the machine e Power switch Controls AC power to the machine e AC power connection Accepts a grounded AC cord e Telephone connection Provides a standard RJ 11C modular jack for a telephone line from a wall jack Tones The machine generates tones to indicate the operational status of the machine Single short tone A confirmation tone A short tone sounds when a key is pressed or when an action completes Extended tone An unsuccessful alarm An extended tone four to five seconds occurs when a transaction does not complete normally The user must perform an action to continue a process Refer to the LCD messages for actions to take 1 3 Features Control Panel 1 4 The control panel contains function keys an alphanumeric keypad and an access panel The control panel function keys are divided into an upper section and a lower section The access panel when closed enables 18 one touch keys 01 18 and six group dial keys I VI When the access panel is open the function keys are enabled Use the control panel to program the machine settings and to communicate with a remote machine The following figure illustrates the control panel Resolution Halftone Direct Send Busy Super Fine EL caFine Job Status taStandard Contro
72. ete Manual Used to transmit to several machines Broadcast Program Used to begin programming Service Used by service personnel only Poli Store for Polling Delayed Start Security Mailbox No Page Count Defines the total number of pages in a document This number prints in the header of the document as you transmit it Used to select a polling method Used to program a delayed transaction Used to program the security or mailbox transactions Report Used to select reports Reduces power consumption when the machine is in the standby mode Power Save Features Liquid Crystal Display LCD The LCD displays the machine status and instructions The LCD provides information based on the current operation mode The machine has the following operation modes standby mode communication mode program mode and copy mode Standby mode When the machine is in the standby mode the LCD displays the machine status a prompt for the next operation or an error message The following information is displayed Communication mode Date and time The month day and time hour and minute are displayed Set the date display sequence and the time format with the user options Memory capacity The remaining memory available for storing documents displays as a percent If no memory is used M100 is displayed If a document is stored in each memory file the maximum number of files is 96 the dis
73. etermine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called In most but not all areas the sum of the RENs of all devices should not exceed five 5 0 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area Warning Ask your local telephone company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can severely damage telephone Company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack You may safely connect the machine to the following standard modular jack USOC RJ 11C Use the standard line cord with modular plugs provided with the installation kit to connect it Do not connect this machine to a party or coin operated phone line Repairs to the machine should only be made by Xerox or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage disconnect the machine from the telephone line and call for service Do not reco
74. ey The LCD prompts you to enter the group to cancel CLEAR GROUP ENTER GROUP BUTTON 6 Press the group key you want to clear The LCD displays CLEAR OK lt gt GRn ID name 7 To verify the cancellation press the START key To return to step 5 without clearing the group entry press the CLEAR key 8 Perform steps 5 through 7 for each group to clear 9 Press the STOP key The machine goes to the standby mode 4 16 Transmitting This chapter describes how to transmit a document using the various dialing techniques Load a Document The document input tray holds up to 30 originals Create a copy on a copier using bond paper if a document can not feed through the scanner Use the copied image to transmit Reproduce on bond paper the following types of originals Undersized lightweight or heavy card stock Irregularly shaped or damaged pages Pages that are stapled pasted up or bound Carbon backed copies You can load a document that is up to 279 mm 11 in wide and 1 m 39 37 in long If the document length exceeds this default limit the LCD displays a document jam Increase the allowable length by setting the Document Length user option No 22 Load all documents face down in the Automatic Document Feeder ADF Adjust the paper guides to the width of the document so the pages do not skew as they feed through the scanner The following figure shows how to load a document Transmitting Transmissi
75. ey to save the entry Perform steps 5 through 10 for each speed dial code you want to program Open the access panel Press the REPORT key to print the Speed Dial Directory Close the access panel Verify the speed dial codes you entered Press the STOP key The machine goes to the standby mode Programming the Dial Directory Clear a speed dial code 4 10 Use the following procedure to clear a speed dial code 1 2 3 4 Open the access panel Press the PROGRAM key Press the PAUSE 4 key once to display SPEED DIAL Close the access panel and press the START key The LCD prompts you to enter or to clear a speed dial code SPEED DIAL ENTER SD CLEAR Press the CLEAR key The LCD prompts you to enter the speed dial code Enter the two digit speed dial code you want to clear The LCD displays CLEAR OK lt gt SD01 ID name To verify the cancellation press the START key To return to step 5 without clearing the speed dial code press the CLEAR key Perform steps 5 through 7 for each speed dial code you want to clear Press the STOP key The machine goes to the standby mode Programming the Dial Directory Group Keys I VI Group dialing allows you to program one touch and speed dial un numbers into a group You can enter up to 50 numbers into a er single group and you can create up to six groups I VI Once AD you select a group key to program you can press the REPORT key to print the Gro
76. f the machine the time of the transmission the page number and the page count if programmed To comply with Federal Communications Commission FCC rules the header must clearly identify the company or person sending the message including the local name and the telephone number Use the Header Print user option No 10 to select whether the header prints above the scanned image or within the scanned image or whether the header does not print This option is not available in some countries Page count The page count feature allows you to print in the header the total number of pages you are transmitting The header prints the page number and the total page count you entered For example the header for the first page of a ten page document displays 1 10 the second page displays 2 10 The page count setting is effective for a single transaction you must set this value with each transmission Also the communication can complete successfully even if you enter an incorrect number of pages Use the following procedure to set the page count 1 Open the access panel 2 Press the PAGE COUNT key and close the access panel 3 Enter a two digit number for the total number of pages If you have less than 10 pages press 0 as the first digit The LCD prompts you to verify the number you entered 4 Verify the number that you entered To change the number press the CLEAR key and reenter the number 5 Press the START key Transmittin
77. g ECM mode Automatic redialing The machine can transmit documents using the ECM mode Use the ECM Mode user option No 27 to determine whether the machine transmits a document in the ECM mode During an ECM communication the machine stores and transmits a document by section and monitors the transmit signals on the telephone line If the machine detects an error it can resend the section of the document that was transmitting during the error The machine redials a number if a communication does not complete successfully for one of the following reasons e The machine detects a busy signal at the remote machine The machine enters a redial wait mode then redials e Acommunication error occurs during a transmission The machine transmits the document beginning with the first page that did not transmit successfully The Number of Redials user option No 11 determines the number of times the machine tries to redial a number This user option is subject to regulatory restrictions Transmitting Transmissions Documents can be sent using several dialing methods You can use these methods to send a document at a programmed time or to add security features to the transmission A basic transmission includes loading the document dialing a number and transmitting the document image The dialing methods include the following Control panel keypad dialing One touch dialing Speed dialing Alphabetical dialing
78. g Polling Retrieving Remote Documents Mailbox polling is available only between 7041 7042 machines To perform mailbox polling the remote user must store a J document in a mailbox and inform you of the mailbox number When you use mailbox polling the machine polls the remote mailbox and prints the document Refer to the Memory chapter for information on how to retrieve the document from the mailbox Use the following procedure to initiate mailbox polling nabh Boop N o 0o N 9o c 11 12 13 Obtain the mailbox number from the remote user Check that no documents are loaded in the ADF Open the access panel Press the POLL STORE FOR POLLING key The LCD prompts you to select additional features or to dial the number Press the SECURITY MAILBOX NO key Press the REDIAL 1 key to display MAILBOX No Press the START key Press the REDIAL 1 key to display MAILBOX No ON Close the access panel and press the START key The LCD prompts you to enter the mailbox number Enter the four digit mailbox number The LCD prompts you to verify the mailbox number Verify the number To change the mailbox number press the CLEAR key and reenter the number Press the START key Dial the number for the remote machine The machine retrieves and prints the document Polling Retrieving Remote Documents Delayed Polling Delayed polling allows you to program the machine to request a document at a later tim
79. ge DOCUMENT JAM The following figure shows how to open the scanner cover to remove the document 1 Lift the lever Use the following procedure to clear a document jam 1 Liftthe scanner release lever to open the scanner cover 2 Remove the document 3 Close the scanner cover 10 15 Maintenance Procedures Cleaning procedures To ensure optimum print quality at all times you should regularly clean the inside of the machine Refer to the Internal Hardware section of this chapter for an illustration of the components inside the machine The following table lists the items to clean and the cleaning intervals for cleaning each item Item to clean Cleaning interval e Developer assembly When you replace the toner the e Detack wire drum unit and the ozone filter e Transfer wire 10 000 prints e Paper guides Table 10 4 Cleaning Intervals As needed or when you replace the drum unit and the ozone filter 10 000 prints As needed Charge wire Laser beam window Metering blade Drum unit Toner roller Contacts Scanner platen Scanner roller 10 16 Maintenance Procedures Clean the developer assembly and the surrounding parts The period for cleaning all the parts associated with the developer assembly is every 1 500 to 2 000 pages and at 10 000 pages or every 6 months Clean the following parts of the machine when you replace the toner the drum unit or the ozon
80. h a Xerox 7032 7033 machine The 7032 7033 acts as a hub to remote machines that are listed in the dial directory of the machine One use of this feature is to transmit a document long distance to a 7032 7033 machine which can then transmit the document to other machines that are not long distance to that machine To use the DTMF feature to relay a document to remote machines each machine must be listed in the dial directory of the 7032 7033 machine You must know each dial directory location and you must know an account number or password on the 7032 7033 Use the following procedure to relay a document through a Xerox 7032 7033 machine 1 Load the document to transmit 2 Perform off hook dialing to a remote 7032 7033 machine You will hear a facsimile tone sequence 3 After the initial facsimile tone sequence completes press the key You will hear three confirmation tones 4 After the confirmation tones complete press the key and enter the four digit account number 5 Press the key and enter the three digit dial directory entry for the remote machine Repeat this step for each remote machine you want to add to the transmission 6 Press the Z key twice You will hear three confirmation tones 7T Press the START key 8 Place the handset on the cradle The machine transmits the document to the 7032 7033 Receiving The machine can receive documents automatically or manually This chapter describes
81. he resolution to FINE or SUPER FINE Three LEDs on the control panel indicate the resolution The resolution can be changed per page during a transaction To select the resolution of the first page press the RESOLUTION key before you scan the document To change the mode for subsequent pages press the key while a page is scanning If you are copying a document and the Copy Resolution user option No 08 is set to a value you can not use the RESOLUTION key to override that value Refer to the Programming the Machine chapter for more information on the user option NOTE If you select the halftone mode the machine automatically sets the resolution to FINE 1 7 Features HALFTONE DIRECT SEND ALPHA DIAL The HALFTONE key sets the contrast for copying for transmitting or for storing a document in the memory When you select the halftone mode the machine automatically changes the resolution setting to FINE When the machine is in the halftone mode the LED above the HALFTONE key is lit The halftone mode like the resolution can be changed per page To select the mode of the first page press the HALFTONE key before you scan the document To change the mode you can press the key to switch modes while a page is scanning the machine prints the next page with the contrast you select The machine reverts to its default halftone mode OFF at the end of each transaction this value can not be changed Use the DIRECT SEND ke
82. hen you enter the first digit the LCD clears the previous number Verify the number you entered To change the ID number repeatedly press the CLEAR key to back up over and delete the numbers then reenter the digits Press the START key to accept the ID number Programming the Machine Reduction Rates The machine provides the option of reducing an image it receives The size of the recording paper and the size of the image also factor into the reduction rate for a document The machine can be set to automatically reduce an image ona single page To reduce the documents the machine receives set the Print Reduction user option No 23 to ON If the option is set to OFF the documents print at their original size If the user option is set to ON and the image does not fit on one page the machine divides the image into several pages The machine determines the reduction rate based on the recording paper size and the image size Refer to the User Options section of this chapter for information on setting the option Paper Size The machine allows you to program the paper size and use letter or legal size recording paper in the paper cassette An optional auxiliary paper tray can be added to the machine to provide an additional supply of paper or a second choice of paper size The auxiliary paper tray comes standard with a letter size cassette which is not adjustable to legal size You may elect to purchase the optional legal
83. how to install the machine Get Started on the Machine The XEROX 7042 Laser Facsimile Getting Started manual is a guide to get the user started with the machine This manual instructs how to operate the commonly used features of the machine For detailed information about the features and for information about additional features refer to the Reference Manual UNDERSTAND THE FEATURES OF THE MACHINE This document the XEROX 7042 Laser Facsimile Reference Manual provides detailed information on and procedures to use the 7042 features Use the reference manual to supplement the Getting Started manual How to Use This Manual This manual provides information about the XEROX 7042 laser facsimile The manual instructs how to program the unit how to copy to transmit and to receive a document and how to maintain the machine To ensure proper operation please become familiar with the contents of this manual before you use the machine xiii 1 2 3 GO Organization This reference manual contains the following sections e Quick Reference Guide Briefly instructs how to operate the commonly used features of the machine e Features Describes the hardware features of the machine and provides an overview of how the machine operates Also describes the control panel function keys e Copying Instructs how to copy documents e Programming the Machine Includes procedures to program the calendar the logo the term
84. hree digit job number 5 Press the START key Redialing the previous number The machine stores in the memory the last number that was dialed Use the following procedure to transmit a document to the last number dialed 1 Load the document face down in the ADF 2 If desired select the resolution and the halftone 3 If desired set the page count and press the START key 4 Press the REDIAL 1 key 5 11 Transmitting Direct Send 5 12 The direct send feature provides a method to transmit a document without prescanning that document into the memory During a normal transmission the machine stores the document in the memory before dialing When you use the direct send feature the machine dials the number scans the document then transmits the document If the communication does not complete successfully the machine can not resend the information Use the following procedure to transmit a document using the direct send feature 1 Load the document face down in the ADF 2 If desired select the resolution and the halftone 3 If desired set the page count and press the START key 4 Press the DIRECT SEND key The LCD prompts you to enter the telephone number 5 Dial the number you want to call You can use one touch dialing speed dialing or keypad dialing 6 Press the START key Delayed Transmission Transmitting Transmitting a document at a programmed time is known as a delayed transmissio
85. icks into place The following figure shows how to press the drum unit into place Drum unit square 13 Press down on the center portion of the printer cover to close the cover 10 22 Maintenance Procedures Clean the charge wire and the laser beam window Laser beam window Clean the following parts of the machine when you replace the drum unit or the ozone filter The period for cleaning is every 10 000 pages or every 6 months Laser beam window The laser beam window is located on the under side of the printer cover Charge wire The charge wire is located on the drum unit above the green drum roller Use the following procedure to clean the charge wire and the laser beam window 1 Push the printer cover release button to open the printer cover WARNING Do not touch the heater unit inside the machine The heater unit is extremely hot while the machine is operating Wipe the laser beam window with a cotton swab or a dry cloth The following figure shows how to wipe the laser beam window 10 23 Maintenance Procedures Charge wire 3 Remove the developer assembly from the machine The following figure shows how to remove the developer assembly Heater unit CAUTION Always hold the developer assembly by the green handles Do not touch the green drum area or the black roller Do not leave the drum unit out of the machine for an extended period Touching the drum or exposing the
86. ilbox number 7 Press the START key One Touch Dialing 3 Press the one touch key Print Documents in Memory CLEAR JOBS 1 Press the MEMORY PRINT Speed Dialing DELETE key 3 Press the SPEED DIAL key jb i ee i ou tO 2 Press the START key twice 4 Enter the two digit code 3 Enter the file number 1 Press the CLEAR key 2 Press the REDIAL t key to 4 Press the START key Group Dialing in through the e y 5 Enter the mailbox number 3 Press the group key 3 Press the START key 6 Press the START key Alphabetical Dialing 2 id i pe 7 Store Documents in Memory 3 Press the ALPHA DIAL key y 1 Load the document 4 Press the keypad number for 2 Press the LOAD MAILBOX the first letter of the name key 5 Press the REDIAL 1 key to 3 Press the START key scroll through the entries PRINT REPORTS 4 Enter the mailbox number 6 Press the START key 5 Press the START key 1 Press the REPORT key ieee 2 Press the REDIAL 1 key to s pue T Rey scroll through the reports _ 3 Press the START key CLEARING JAMS MANUAL BROADCAST ae COPY 1 Open the scanner cover i E DNA 2 Remove the document 3 Close the scanner cover BROADCAST key Single Copies em 3 Press the one touch key 1 Load the document OR 2 Press the COPY key Paper Jam press the SPEED DIAL ke 1 Open the printer cover y 2 Remove the developer and enter the two digit code Multiple Copies assembly OR 1 Load the document 3 Pull up on the
87. inal ID and the user options e Programming the Dial Directory Instructs how to program the one touch keys the speed dial codes and the group keys e Transmitting Describes the transmission features and instructs how to transmit a document The methods to transmit include the following Control panel keypad dialing One touch speed dial alphabetical group and manual broadcast dialing Direct send Delayed transmission Redialing Security and mailbox communication e Receiving Describes how the machine receives a document from a remote machine e Polling Retrieving Remote Documents Instructs how to retrieve a document from a remote machine e Memory Describes how to work with the memory files and includes the following Store documents in the memory Transmit a document from the memory Receive a document into the memory Poll a document in a remote mailbox Print a document from the memory Delete a file from the memory xiv 1 2 3 GO e Reports Describes the fields of and instructs how to print each report e Maintenance Procedures Guides the user through problem solving and provides a list of error codes Also includes procedures to clear a document jam or a paper jam and to clean the machine e Supplies and Accessories Provides information on and part numbers for the supplies and optional accessories Instructs how to replace the
88. ing a document from the memory These communications are performed as background jobs When a background job is in progress the Busy LED blinks Press the Job Status key to access information for a background communication The machine reserves up to 10 transmissions as background communications If you enter an 11th transmission the machine begins automatic sending Copying Load a Document This chapter describes how to copy a document The sections describe the machine features for copying a document and instruct how to make single and multiple copies of a document Load the documents face down in the automatic document feeder ADF Adjust the paper guides to the width of the document so the pages do not skew as they feed through the scanner The LCD displays that the machine is ready for you to dial a number or to copy the document The following features are available when you copy a document Reduction Page size Resolution Halftone 2 1 Copying Reduction The machine allows you to select whether to copy documents to the original size or to automatically reduce the document Set the Auto Reduce Copy user option No 31 to ON to reduce all copies The machine determines the reduction based on the size of the original and the size of the recording paper If the image does not fit on one page the machine divides the image onto several pages If you set the option to OFF the machine copies all documents
89. intenance Procedures Problem Solving Procedures This section provides maintenance procedures that the machine may require during operation The procedures instruct how to e Clear a recording paper jam e Clear a document jam Clear a recording paper jam When a paper jam occurs the LCD displays the message PAPER JAM The paper on which the machine was recording jammed in the paper eject section the paper transport section or the paper feed section NOTE If the main paper cassette in not seated correctly in the machine frequent paper jams may occur when the paper cassette is half full Use the following procedure to clear a paper jam 1 Push the printer cover release button to open the printer cover WARNING Do not touch the heater unit inside the machine The heater unit is extremely hot while the machine is operating 10 11 Maintenance Procedures 10 12 3 Remove the developer assembly from the machine The following figure shows how to remove the developer assembly Heater unit CAUTION Always hold the developer assembly by the green handles Do not touch the green drum area or the black roller Do not leave the drum unit out of the machine for an extended period Touching the drum or exposing the drum unit to light could lower the print quality Place the developer assembly on a level surface Cover the drum unit with a clean cloth to protect the unit from exposure to light Maintena
90. isplays b Press the keypad number repeatedly until the correct character displays C To move to the next position press the gt key d Perform steps a through c for each character in the name You can enter up to 15 characters e Verify the name you entered To change a character move the cursor to that character press the CLEAR key and reenter the character Press the START key to save the entry Perform steps 5 through 11 for each group you want to program Open the access panel Press the REPORT key to print the Group Directory Close the access panel Verify the number you entered in the group Press the STOP key The machine goes to the standby mode Add numbers to a group key Programming the Dial Directory Use the following procedure to add a one touch number or a speed dial code to a group key 1 2 Open the access panel Press the PROGRAM key Press the PAUSE J key twice to display GROUP DIAL Close the access panel and press the START key The LCD prompts you to enter or to clear a group GROUP DIAL ENTER GR CLEAR Press the group key you want to modify The LCD displays the first entry in the broadcast group Press the REDIAL T key and the PAUSE key to scroll through the entries in the group Select the position to enter the new number NOTE The machine positions the new number before the entry that the LCD displays If the group has 50 entries the machine ignores the new e
91. issions alphabetical dialing 5 8 control panel keypad dialing 5 6 disable dialing 5 18 group dialing 5 9 one touch dialing 5 7 redialing 5 11 speed dialing 5 8 dialing methods 5 5 direct send 5 5 5 12 8 1 8 4 DIRECT SEND key 1 8 document guides 1 3 2 1 5 1 document input tray see input tray Index 1 Index document jam 2 2 3 8 8 3 10 5 Clearing 10 15 document length 2 2 3 8 3 10 5 1 drum counter replacing 11 3 drum unit replacing 11 14 DTMF mailbox polling 7 9 mailbox transmissions 5 19 relay send 5 19 5 20 dual access 1 16 E ECM mode 3 9 4 3 5 4 error codes 10 8 error conditions 10 3 10 5 error correction mode see ECM mode error messages 10 5 F Federal Communications Commission 5 3 12 3 12 4 function keys 1 5 see also access panel control panel ALPHA DIAL 1 8 CLEAR 1 9 COPY 1 10 DIRECT SEND 1 8 HALFTONE 1 8 JOB STATUS 1 7 keypad 1 9 PAUSE 4 1 9 REDIAL f 1 9 RESOLUTION 1 7 SPEED DIAL 1 10 START 1 10 STOP 1 10 G group dial keys adding to a group 4 13 deleting all entries 4 16 deleting one entry 4 15 programming 4 11 group dialing see dialing transmissions H halftone 2 3 5 2 HALFTONE key 1 8 Index 2 hardware external components 1 2 internal components 10 2 10 6 header location 3 7 l ID name see logo idle mode see standby mode input tray 1 3 5 1 international calls 4 3 irregular pages 5 1 J JOB STATUS key 1 7 K keypad 1 4 1 9 keypad dialing 5 6
92. l panel upper section Access panel with one touch and group keys SSS Alpha Dial Clear L 11 Control panel lower section Features Control Panel Function Keys Table 1 1 Control Panel Upper Section The following illustrations and tables display and describe the function keys on the control panel Refer to the following sections for more information on the keys The following figure shows the keys of the upper section Halftone Direct The following table briefly describes the keys on the control panel upper section Key Function 0 0 Job Status Displays the status of a communication occurring as a background job Selects the scanning resolution Halftone Selects the scanning contrast Improves the scanned image of a picture or photograph Direct Send Used to transmit a document without scanning the document into a memory file 18 one touch Transmits to a number assigned to the one keys 01 18 touch key 6 group keys l Transmits to a group of numbers assigned VI to a group key 1 5 Features Table 1 2 Control Panel Lower Section 1 6 The following figure shows the keys of the control panel lower section Alpha Dial Clear Redial lo dcc E red Z DEF The following table briefly describes the keys on the lower section of the control panel Ky Funcion 0 Alpha Dial Enables you to select an alphabetical entry in the
93. l with a vertical line in the center This symbol represents the column at which the user enters the data Notes Cautions and Warnings xvi This manual uses notes cautions and warnings to emphasize any information the reader needs Notes contain information that supplements the text Notes are emphasized with italics The following is an example of a note NOTE Notes contain information that supplements the text The following are examples of a caution and a warning CAUTION Do not touch the green drum surface Touching the drum could lower the print quality WARNING Do not touch the heater unit inside the machine The heater unit is extremely hot while the machine is operating Features This chapter provides an overview of how the machine operates and describes the hardware features of the machine It also describes the control panel and defines each of the function keys on the control panel The chapter finishes with a description of what information the LCD provides for each operating mode System Overview The machine allows the user to send to receive and to copy documents When you switch on the power and the system has warmed up the machine is in the standby or idle mode and the machine is ready to use When an action completes successfully the machine returns to the standby mode and displays the following on the LCD AUG 20 12 00P M100 LOAD ORIGINALS The machine has standard setting
94. lities of the remote machine the machine selects the most efficient mode to transmit data ECM modes ECM CCITT Group 3 machines with ECM EMMR CCITT Group 3 machines with ECM and MMR capabilities Non ECM modes G3 CCITT Group 3 machines without ECM Page count The number of confirmed pages the machine transmitted or received during the current communication The LCD displays Pnn in the upper right corner of the display where nn is the page number iD name or number of the remote machine If a user at a remote machine programmed an ID name or number for that machine the LCD displays that information Communication error code The result of an error ina communication Refer to the Maintenance chapter for a list of the codes Program mode Features Table 1 4 Programming Symbols Copy mode The LCD displays prompts for programming when the machine is in the program mode The following information is displayed e Programming The LCD displays PROGRAMMING on the first line e item being programmed The option name the dial directory entry or the settings you are programming e Operation instructions The LCD prompts you with instructions to program an operation The following table shows the symbols that the machine uses to prompt you to enter information These arrows are shown on the REDIAL 7 key and the PAUSE 4 key Use these keys to scroll through the menu items These arrows
95. lly you must delete the documents from the memory to free space for new communications Documents in a public mailbox can be deleted only by using the file delete feature Documents that are stored in a private mailbox can be deleted after they are printed or by using the file delete feature To save a document received to a private mailbox change the default value for the Delete Rcv Documents user option No 19 to OFF then you must use the MEMORY PRINT DELETE key to delete ail private mailbox files NOTE Documents in a memory file that do not have a mailbox number associated with the file must be deleted using the CLEAR key Refer to the Features chapter for information on using the CLEAR key Polling Retrieving Remote Documents Use the following procedure to delete a memory file 1 2 10 Open the access panel Press the MEMORY PRINT DELETE key Press the REDIAL 1 key to select MEMORY FILE DELETE Press the START key The LCD prompts you to enter the document file number Enter the two digit file number The LCD displays FILE DELETE FILE No XX Verify the file number you entered To change the file number press the CLEAR key and reenter the number Press the START key If the file does not have a mailbox number associated with it this procedure is complete If the file has a mailbox number associated with it the LCD prompts you to enter the mailbox number Enter the four digit mailbox nu
96. mailbox number The LCD prompts you to verify the number 7 Verify the mailbox number To change the number press the CLEAR key and reenter the four digit number 8 Pressthe START key The machine stores the document and prints a Mailbox Receipt 9 Verify the file number on the Mailbox Receipt Append a document to a mailbox file You can append a document to an existing mailbox file If the document jams while the machine adds the document to the file the new information is deleted and you must begin again Use the following procedure to add a document to a mailbox file 1 Load the document face down in the ADF 2 Open the access panel 3 Press the LOAD MAILBOX key and close the access panel 4 Press the REDIAL 7 key to select APPEND FILE 5 Press the START key The LCD prompts you to enter the file number to which you want to append the document 6 Enter the two digit file number The LCD displays APPEND FILE FILE No XX 7 Verify the file number To change the number press the CLEAR key and reenter the two digit file number 8 Press the START key The LCD prompts you to enter the mailbox number for the file 9 Enter the four digit mailbox number The LCD displays APPEND FILE MAILBOX No XXXX 10 Verify the mailbox number To change the number press the CLEAR key and reenter the four digit number 11 Press the START key The machine stores the document and prints a Mailbox Receipt 12 V
97. maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas WARNING Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate The load number LN assigned to each machine device denotes the percentage of the total load to be connected to a telephone loop which is used by the device to prevent overloading The load number is 8 The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the load numbers of all the devices does not exceed 100 This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Ee pammeo of Communications Cet appareil num rique est conforme aux limites d mission de bruits radio lectriques pour les appareils de classe A stipul es dans le R glement sur le brouillage radio lectrique du ministere des Communications du Canada
98. mber The LCD displays FILE DELETE MAILBOX No XXXX Verify the mailbox number To change the number press the CLEAR key and reenter the four digit mailbox number Press the START key The machine deletes the file and prints a Mailbox Receipt Memory Notes 8 10 Reports This chapter describes the reports the machine prints and instructs how to print them The machine prints the following reports that provide information on the status of a transaction or information that is stored in the memory or the dial directory Activity Report Lists the previous 32 transactions One Touch Dial Directory Lists the telephone numbers assigned to the one touch keys Speed Dial Directory Lists the telephone numbers assigned to the two digit speed dial codes Directory Lists by name the telephone number assigned to each one touch key and speed dial key Group Dial Directory Lists the telephone numbers assigned to the group keys Transmission Report Prints the results of a transmission after the transmission completes Pending Jobs Report Lists data about jobs stored in the memory Memory List Prints data about all documents stored in the memory Options Report Prints the user option settings Broadcast Report Prints the results of a broadcast transmission Manual Broadcast List Lists the telephone numbers and names for all the machines in a manual broadcast transmission Manual Br
99. mm 21 4 in Height with auxiliary tray 608 5 mm 26 0 in Weight 20 kg 44 Ibs Send Header Requirements Federal Communications Commission FCC regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission The message must clearly contain an identifier and telephone number for the entity business or individual sending the message This facsimile machine provides the logo local name identifier and the terminal ID telephone number features required for the FCC regulation To satisfy the FCC regulation the telephone number and identifier must be included with the printed document To comply with the FCC rules carefully read and follow the instructions listed in this document to program the logo and the terminal ID Be sure that the page header is ON 12 3 Reference Data Coupler Information 12 4 This Xerox Telecopier 7042 facsimile machine contains an internal data coupler Its use is restricted by the FCC Federal Communications Commission To comply with the FCC rules you must Carefully read and follow the instructions listed below This equipment complies with Part 68 of the FCC rules On the rear of this equipment is a label that contains among other information the FCC registration number and Ringer Equivalence Number REN If requested provide this information to your telephone company The REN is useful to d
100. n You can program up to eight jobs to transmit on a delayed basis A job can be a transmission to a single destination a broadcast transmission or a polling operation Use delayed transmissions to send documents during hours with the lowest telephone rates such as evenings and weekends Program a delayed transmission 1 2 Use the following procedure to program delayed transmission Load the document face down in the ADF If desired select the resolution and the halftone Open the access panel If desired set the page count and press the START key Press the DELAYED START key The LCD displays DELAYED START MODE Close the access panel and press the START key The LCD prompts you to enter the delayed send time Enter the time 24 hour format to transmit The LCD prompts you to verify the time to transmit Press the START key The LCD prompts you to dial the telephone number Dial the number you want to call 5 13 Transmitting Cancel a delayed transmission The machine allows you to cancel a delayed transmission You must know the job number of the transmission Print a Memory List to identify the job number Use the following procedure to cancel a delayed transmission 1 Security Features Press the CLEAR key The LCD displays the first transaction type Press the REDIAL key to page through the transaction types Press the START key The LCD prompts you to enter the job number
101. n instructs how to set the parameters User option descriptions Programming the Machine The following list briefly describes each user option Activity report No 00 Determines whether the machine automatically prints an Activity Report after every 32 transactions If this option is set to OFF the machine does not automatically print the report however the report can be printed manually This option is not available in some countries Transmission report No 02 Determines whether the machine automatically prints a Transmission Report after a transmission If this option is set to ON the machine prints the report after each transmission If this option is set to OFF the report does not print If this option is set to ON ERROR the report prints only when an error occurs during a transmission Listen to ring No 03 Determines if the machine sounds a ring for an incoming call Auto Answer No 04 Determines if the machine automatically answers incoming calls Auto rcv in man mode No 05 Selects whether the machine automatically answers a call when the machine is in manual answer mode This option is not available or is a service parameter in some countries Man mode rcv delay No 06 Determines the number of rings 2 12 before the machine answers a call when the machine is in the manual answer mode This option is not available in some countries Resolution default No 07 Sets the
102. n the document to allow several remote users to poll for the document Once you store a document the machine is in the polling standby mode The machine can store one document in the polling standby mode For multiple documents place the documents in mailboxes and request that the remote user retrieve the documents from the mailboxes The remote user must know the mailbox number to retrieve a document Contents in a private mailbox are deleted once the mailbox is polled documents ina public mailbox are retained Use the following procedure to store a document to be polled 1 Load the document face down in the ADF 2 If desired select the resolution and the halftone 3 Open the access panel 4 If desired set the page count and the secure mode and press the START key 5 Press the POLL STORE FOR POLLING key 6 Press the REDIAL 1 key or the PAUSE Y key and close the access panel Polling Polling Retrieving Remote Documents Polling occurs when you request a remote machine to send a document to your machine The remote machine you dial must be ready to be polled and the ADF tray of your machine must be empty for polling to occur Use the following procedure to retrieve a document from a remote machine or a group of machines Refer to the Mailbox Polling procedure if you desire to select the mailbox communication mode 1 2 Check that no documents are loaded in the ADF Open the access panel
103. nce Procedures 4 To remove paper in the transport section or from the paper eject section pull the paper from inside the machine To remove paper in the paper feed section pull up on the green paper feed release lever and remove the paper The following figure shows the paper feed release lever Green paper feed ZNN E release lever A di NU CE XN NOTE Toner on the paper is not fused to the paper Avoid touching the toner to your clothing since the toner can not be removed easily If the toner sticks to your clothing immediately rinse out the toner in cold water 10 13 Maintenance Procedures 5 Holding the developer assembly by the green handles align the three shafts on the developer assembly sides with the slots in the machine frame The developer assembly handles align with the green arrow inside the machine Lower the assembly into the machine The following figure shows how the shafts on the assembly align with the slots Drum unit Developer assembly Q KS Ve YY 17 7 0 YM Jl MEAS Dy 6 Press firmly on the green squares on the drum unit until the drum unit clicks into place The following figure shows how to press the drum unit into place Green square Drum unit H 7 Press down on the center portion of the printer cover to close the cover 10 14 Maintenance Procedures Clear a document jam When a document jams in the scanner the LCD displays the messa
104. nd character assignments 2 a Press the keypad number that corresponds to the character you desire The first character displays b Press the keypad number repeatedly until the correct character displays c To move to the next position press the gt key d Perform steps a through c for each character in the name You can enter up to 25 characters in the name e Verify the name you entered To change a character use the e key and the key to move the cursor to that character Reenter the character Press the START key 3 3 Programming the Machine Terminal ID 3 4 The terminal ID number must identify the telephone number of the machine or company The ID prints on each transmitted page If you modify the terminal ID you must enter the whole number you can not change a single digit Use the following procedure to program the terminal ID 1 2 Open the access panel Press the PROGRAM key and close the access panel Press the PAUSE key three times to display TERMINAL ID Press the START key The LCD prompts you to enter the ID number TERMINAL ID NO lt gt NOTE The LCD on the German models prompts you to enter a four digit code Enter the ID number using the contro panel keypad The cursor automatically moves to the next position To enter the character press the PAUSE J key to enter a space press the REDIAL 1 key You can enter up to 20 digits NOTE W
105. ne touch keys and the speed dial codes in the dial directory The report includes the following information e Name The dial directory name that is associated with the telephone number e Telephone Number The telephone number in the dial directory e Entry The code and number which describes the dial directory location of the number The codes for the locations are OT for a one touch number and SD for a speed dial code 9 6 Group Dial Directory Reports The Group Dial Directory prints information about the group keys You can program up to 6 group keys with 50 numbers in each group You can print the report while you are editing a group key or by scrolling through the reports listed by the REPORT key If you print the report while you are editing a group key the machine prints information for the key you are modifying The report provides the following information for each group Group The group key number The name of the group prints to the right of the group number No The dialing order in the group Name The dial directory name that is associated with the telephone number Telephone Number The telephone number in the dial directory Entry The code and number which describes the dial directory location of the number The codes for the locations are OT for a one touch number and SD for a speed dial number Reports Transmission Report A Transmission Report prints automa
106. nel Function Keys cele 1 11 Liquid Crystal Display LCD 2 0 0 2c eee eee ee eee 1 13 Standby MOJE uiis ena bes ege Gee tu dui SO ase 1 13 Communication mode tegere bee RR heb RYE de eps 1 13 Program mode 20 9 netu vu RORIS RID oN ar GE e pdt ois E 1 15 CODY MOQ iuc Ee GR Eo Dos P we ee a Rb EE 1 15 Control Panel LEDS 22 aki CE oe ed oed eun EP dos 1 16 Dual AGGeSS 2x ox hee eee dues URS Sem hee fed meds Gata 1 16 CODVIDO sesioa riea tea eee eee Seat ee eed Me 2 1 Load a DOCUMENT xac tos hosce Dose Gea deeds ee See E eos 2 1 Reduccion 6 63 8 oS ee ie eae QUITE 2 2 m2 0 e ents ok tate cage eee oe Shae eis oe ee 2 2 RESONON acces ea ee ack eae ee ee ee ee ie es d 2 2 Halftone ue ahve eee 9 PETIERE PUE Sais west ai PT 2 3 CODY a DOCUMENT ti sobra ag ed do bat ee eee oes Chat wee ees 2 3 Prnt single CODIGS 2 00 66 sri r duh s edd pq Epub dote aee eon dogs td d 2 3 Punt mul pl COPIES 52 cee e E d dos eee So nos eases 2 4 Programming the Machine selle 3 1 Calendar Date and Time esee rx EDDA tase eae hoe eee dees 3 1 Table of Contents Logo ID Name ius e Ew ete ete east ee eae deme ahs sour ee 3 2 Terminal iD 3 cud ore ak eR ES ed Ree es ee oe eae 3 4 REGUCHORN Hales uox erano Ra eee eee e acia deos eee eS 3 5 Paper SIZE a ao ed sae eed uec eiu d xs cA EDI escape rice 3 5 User ODHO IS o4 Eis Eres teo debe dea Ser uta aget sicarios eM eee 3 6 User option
107. nnect the machine until necessary repairs are made Reference The telephone company will where practical notify you when they need to temporarily disconnect service However if action is reasonable and necessary but prior notice is not practical they may still temporarily disconnect your service In such cases they must e immediately notify you of their temporary action e Reconnect service when the source of damage is removed e Inform you of your rights to bring a complaint to the FCC under FCC rules The telephone company may make changes to its communications facilities equipment operations or procedures Such action must be reasonable required in the operation of their business and consistent with FCC rules They must give you prior written notification if the changes can e Make your machine incompatible with their equipment e Require modification or alteration of the machine e Otherwise physically affect performance of the machine WARNING This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communicatio
108. ns Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense WARNING When programming emergency numbers and or making test calls to emergency numbers e Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up e Perform such activities in the off peak hour such as early morning hours or late evenings 12 5 Reference Canadian Certification 12 6 The Canadian Department of Communications Label on the machine identifies certified equipment This certification means that the equipment meets certain telecommunications networks protective operational and safety requirements The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection In some cases the company s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be made by an authorized Canadian
109. ntry Press the one touch key to add to the group OR Press the SPEED DIAL key and enter the speed dial code you want to add to the group The LCD prompts you to verify the number you entered Verify the number you entered To change the number press the CLEAR key and reenter the one touch or speed dial number 4 13 Programming the Dial Directory 4 14 10 11 12 13 14 Press the START key Perform steps 6 through 9 for each number you want to add to the group Press the START key The LCD displays the group name Complete the following steps to change the group name using the dial keys Refer to the Character Codes table for the keypad and character assignmenis NOTE Each speed dial and one touch key must have a unique name a Press the control panel keypad number that corresponds to the character you desire The first character displays Press the keypad number repeatedly until the correct character displays To move to the next position press the key Perform steps a through c for each character in the name You can enter up to 15 characters Verify the group name you entered To change a character move the cursor to that character press the CLEAR key and reenter the character Press the START key to save the changes to the group Press the STOP key The machine goes to the standby mode Delete an entry in a group key Programming the Dial Directory Use the f
110. o verify the number you entered Verify the number of copies To change the number of copies press the CLEAR key and reenter the number Press the START key Programming the Machine This chapter describes the information to program prior to operating the machine The sections include procedures to program the initial settings and the user options Calendar Date and Time The machine allows you to set the calendar which includes the date and time with a menu item The time can display with a 12 hour or a 24 hour format You can also select how the date displays The time displays with either a 12 hour or 24 hour format The Clock Display user option No 29 sets how the clock appears on the LCD Whether you display in the 12 hour or in the 24 hour format you must enter the hours in the 24 hour format The date displays the month as a numeric value or as an alphabetic value Set the Month Indication user option No 25 and the Calendar Format user option No 24 to determine how the clock displays Enter the month as a numeric value and enter the month day and year in the order you set with the user option Use the following procedure to set the date and time 1 Open the access panel 2 Press the PROGRAM key and close the access panel 3 Press the REDIAL 1 key three times to display CALENDAR 4 Press the START key The LCD prompts you to enter the date and the time 3 1 Programming the Machine
111. oadcast Report Prints the results of a manual broadcast transmission Reports Printing the Reports e Poll Report Prints the results of a group polling transaction e Mailbox Receipt Prints after a file is created or deleted from the memory or when the memory is full e Power Failure Report Lists data about the memory files deleted due to a power failure The machine prints reports automatically and manually The reports that print automatically include those that provide data about a transaction The machine prints these reports when the transaction completes You can print reports manually while you are programming the machine Use these reports to verify the information you are programming You can also print reports while the machine is in the standby mode These reports provide information about the dial directory the jobs that are programmed the machine options and the previous activities Use the following procedure to print the reports manually 1 Open the access panel 2 Press the REPORT key and close the access panel 3 Press the REDIAL 7 key repeatedly to scroll to the correct report 4 Press the START key to print the report NOTE f you are printing a Group Dial Directory the LCD prompts you to select a group key 5 To print a report for each group key that is programmed press 0 on the keypad To print a report for a single group press the group key I VI Table 9 1 Method
112. ob No The job number the machine assigned to the document No The dialing order in the group Name The dial directory name associated with the telephone number Telephone Number The telephone number in the dial directory Entry The code and number which describes the dial directory location of the number The codes for the locations are OT for a one touch number and SD for a speed dial number Result The communication information code Refer to the Maintenance chapter for a list of the codes Manual Broadcast List Manual Broadcast Report Reports The Manual Broadcast List lists the telephone number the dial directory name and the dial directory location of each party you programmed for a manual broadcast transaction A group can contain up to 50 numbers You can print the list only while you are programming a manual broadcast transmission Once you have programmed the numbers for a manual broadcast transmission press the REPORTS key to print the report The list provides the following information e No The dialing order in the manual broadcast group e Name The dial directory name associated with the telephone number e Telephone Number The telephone number of the remote machine e Entry The code and number which describes the dial directory location of the number The codes for the locations are OT for a one touch number and SD for a speed dial number The Manual
113. od No 21 Selects whether the machine uses a telephone pulse or a tone when it dials a number Document length No 22 Selects the maximum document page length 1 m 39 37 in or 10 m 393 7 in If the document exceeds the limit the machine displays a document jam Print reduction No 23 Determines whether to reduce all documents that the machine receives Calendar format No 24 Selects how the date displays and prints The order of the day month and year can be set Programming the Machine Month indication No 25 Selects how the month displays The month can display alphabetically or numerically Receive interval No 26 Sets the time to wait after the machine dials four remote machines when you use group or manual broadcast dialing This is a service parameter in some countries ECM mode No 27 Selects whether the machine transmits a document or receives a facsimile in the Error Correct Mode ECM communication mode Language No 28 Selects the language used in the LCD and on the reports All systems are equipped with a primary language some countries have secondary languages Clock display No 29 Selects whether the LCD displays the time in the 12 hour or the 24 hour format The clock must always be set using the 24 hour format Auto reduce copies No 31 Determines if the machine copies all documents at their original size or if the machine automatically reduce
114. ollowing procedure to delete an entry in a group d 2 10 11 12 13 Open the access panel Press the PROGRAM key Press the PAUSE 4 key twice to display GROUP DIAL Close the access panel and press the START key The LCD prompts you to enter or to clear a group number GROUP DIAL ENTER GR CLEAR Press the group key you want to modify The LCD displays the first entry in the group Select the entry to delete from the group Press the REDIAL 1 key and the PAUSE Y key to scroll through the entries Press the CLEAR key The LCD displays CLEAR OK lt gt 0T01 ID name To verify the cancellation press the START key To return to step 6 without clearing the group entry press the CLEAR key Perform steps 6 through 8 for each number to delete from the group Press the START key The LCD displays the group name To change the group name enter the name using the control panel keypad Press the START key to save the changes to the group Press the STOP key The machine goes to the standby mode 4 15 Programming the Dial Directory Delete all entries in a group key Use the following procedure to delete all entries in a group 1 Open the access panel 2 Press the PROGRAM key 3 Press the PAUSE 4 key twice to display GROUP DIAL 4 Close the access panel and press the START key The LCD prompts you to enter or to clear a group number GROUP DIAL ENTER GR CLEAR 5 Press the CLEAR k
115. on Features Ne a Resolution and halftone The machine provides optional communication features that can be programmed for each transmission The following features may be used during an individual transmission e Resolution and halftone e Page headers e Page count e ECM mode e Automatic redial The resolution and halftone can be controlled by keys on the control panel the ECM mode and the page header are set with user options the page count can be programmed with a key under the access panel 5 2 Documents can be transmitted with the standard fine or super fine resolution selected For a normal document set the resolution to STANDARD for a document with fine details set the resolution to FINE or SUPER FINE The machine reverts to its default resolution at the end of each transaction Set the Resolution Default user option No 07 to change the default value When you transmit a normal document leave the halftone off To transmit photographs or figures with shading select the halftone mode When you select the halftone mode the machine automatically selects FINE for the resolution and applies 64 levels of halftone as it scans the document NOTE The machine automatically adjusts the contrast to compensate for light or dark originals Transmitting Page headers When the machine transmits a document it can include a header with the document The header information includes the ID name or number o
116. operation again 101 G3 Transmit Telephone line error Begin the operation again 102 G3 Receive Telephone line error Begin the operation again 103 G3 Polling Telephone line error Begin the operation again The other party did not have a document to 1 If the table does not list the communication mode the code applies to any operation The toner is empty or the drum unit should be replaced Check the toner and the drum unit transmit when the machine polled it Check if the remote user has a document for you to poll 10 9 Maintenance Procedures Table 10 4 Communication Error Codes Descriptions and Corrective Actions information Code M o n The other party did not have a document in the mailbox when the machine polled it Confirm the mailbox number with the remote user Passwords did not match when polling was requested Confirm the password with the remote user Passwords did not match for a security transmission Confirm the password with the remote user Passwords did not match for a security reception Confirm the password with the remote user G3 Receive G3 Transmit The other machine did not have the memory reception feature for a mailbox transmission Communication error Begin the operation again 1 If the table does not list the communication mode the code applies to any operation 10 10 Ma
117. ou can set the Man Mode Rcv Delay user option No 06 to change the number of rings the machine allows before it answers a call You can answer the call at any time before the machine answers Refer to the Programming the Machine chapter for information on the options NOTE The Auto Rcv in Man Mode option is not available in some countries Use the following procedure to receive a document manually 1 When you receive an incoming call lift the handset 2 If you hear a facsimile tone press the START key and place the handset on the cradle NOTE If you place the handset on the cradle before you press the START key the line disconnects Receiving Cancelling an Incoming Call To cancel an incoming call you must know the job number Print a Memory List to identify the job number Use the following procedure to cancel an incoming call 1 When you receive an incoming call press the CLEAR key 2 Press the REDIAL 1 key to select INCOMING CALL 3 Press the START key The LCD prompts you to verify the cancellation 4 Press the START key Substitute Receive to Memory If the machine receives a document while the printer is not available the machine automatically performs a substitute receive to memory operation The machine receives a document into the memory if the paper cassette is empty the paper jammed or the toner is empty The machine prints the document automatically when the printer becomes available If
118. over the drum unit with a clean cloth to protect the unit from exposure to light 6 Place the developer assembly over paper to protect the surface on which you are working 7 Tap the toner cartridge several times to make any remaining toner fall into the developer assembly NOTE Avoid touching the toner to your clothing since the toner can not be removed easily If the toner sticks to your clothing immediately rinse out the toner with cold water 11 9 Supplies and Accessories 8 Press the green button on the left of the developer assembly and slide the toner cartridge to the left to disengage it from the developer assembly The following figure shows how to remove the toner cartridge from the developer assembly 9 Lift the toner cartridge from the developer assembly Dispose of the used toner cartridge properly 10 Hold the new toner cartridge with both hands and shake the cartridge back and forth several times The following figure shows how to hold the toner cartridge 11 10 11 Supplies and Accessories Align the four hooks on the new toner cartridge with the slots on the developer assembly Fit the cartridge to the assembly The following figure shows how the toner cartridge and the developer assembly connect 12 13 14 Move the cartridge to the right until the button on the left of the developer assembly clicks into place Holding the developer assembly with one hand grasp the e
119. play shows the message F FULL R An indicator for reception in memory When the machine receives a document into the memory the LCD flashes an R in its upper right corner Paper size If no recording paper is loaded the LCD displays a prompt to add paper If the machine has an optional auxiliary paper tray installed the LCD displays a message indicating which tray is empty The LCD displays the communication mode status when the machine is dialing connecting with transmitting to or receiving from a remote machine When the machine is in this mode the following information is displayed Press the JOB STATUS key to display the information for a background communication Communication ready When you load a document in the automatic document feeder the LCD displays information similar to the standby mode however DIAL OR COPY displays on the lower line of the LCD Features Job number The machine assigns a job number to each document to transmit Dialing Before the machine dials the LCD displays PREPARING TO DIAL When the machine is dialing a telephone number the LCD displays DIALING Connecting When the machine is connecting with a remote machine the LCD displays CONNECTING Transmission or reception After the machine connects with a remote machine the LCD displays whether the machine is transmitting or receiving a document Communication mode Based on the line quality and the capabi
120. rding paper in the main paper tray The paper cassette holds up to 250 sheets of recording paper If you use legal size paper use the tray extenders to support the paper Without the extender in the paper cassette legal sheets can back out of the cassette Without the extender on the printer cover legal sheets can slide off the printer cover The following figures shows how to load the recording paper in the upper or 1st paper cassette NOTE The recording paper can be loaded in the main paper cassette without removing the cassette from the terminal 11 3 Supplies and Accessories Use the following procedure to load the recording paper in the main paper cassette 1 Check that the machine is in the standby mode 2 Lift the cover of the paper cassette 3 Press the paper locking lever forward to release the paper guides Slide the paper guides to the sides of the tray The following figure shows the paper locking lever and the paper guides in the paper cassette 4 If you are loading legal size paper open the tray extenders in the paper cassette and on the printer cover The following figure shows the tray extenders 11 4 Supplies and Accessories 5 Load the paper in the cassette Do not load paper above the guide line on the cassette plate 6 Slide the paper guides together until they rest against the paper Press the paper locking lever back to tighten the paper guides 7 Close the cover of the p
121. rum counter installed top view Drum counter 11 18 Supplies and Accessories 9 Open the ozone filter case The filter is in a case behind the drum unit The following figure shows the ozone filter in the machine 10 Replace the ozone filter and close the filter case The following figure shows how to remove the ozone filter 11 Press down on the center portion of the printer cover to close the cover 11 19 Supplies and Accessories Notes 11 20 Reference This chapter provides the machine specifications data coupler information for US models and Canadian certification information Scanner Specifications Effective scan width Resolution G3 Standard G3 Fine G3 Super Fine Document size Maximum size Minimum size Thickness ADF Halftone Printer Specifications 256 mm 10 08 inches 8 pels mm x 3 85 lines mm 203 2 pels in x 97 79 lines in 8 pels mm x 7 7 lines mm 203 2 pels in x 195 58 lines in 8 pels mm x 15 4 lines mm 203 2 pels in x 391 16 lines in 279 x 1000 mm 11 x 39 37 in 148 x 105 mm 5 83 x 4 13 in 0 06 to 0 15 mm single sheets 52 g me x 100 g m2 0 06 to 0 10 mm multiple sheets 52 g m2 x 80 g m Up to 30 pages 64 levels Effective print width Recording paper size A4 Legal Letter Weight Paper cassette Auxiliary paper cassette 208 mm 8 19 in 210 x 297 mm 8 27 x 11 69 in 216 x 356 mm 8 5 x 14 in 216 x 279
122. s all documents you copy Programming the Machine User option conditions The following table lists the user options in their numeric order This is the order in which they display on the LCD The table indicates the conditions and the default value for the options Number LCD Message Conditions Activity report On default Off 02 Transmission report On default On error Off 03 Listen to ring On default Off Auto answer On default Off Auto rcv in man mode On default Off Man mode rcv delay 2 12times 6 times default Resolution default Standard default Fine Copy resolution Fine default Above data Standard Not selected Header print Off 112 Number of redials 0 10 times 5 default 15 Secure transmission Off default On a Junk mail eliminator Off default On 1 The table does not include numbers that are not used 2 This option is not available or may be a service parameter in some countries 3 This value does not display unless the option is valid for the country 4 The default value can vary based on the country for the location Table 3 2 User Options Conditions and Default Values Within data default Table 3 2 User Options Conditions and Default Values Programming the Machine E rcv documents After print default By file delete Resend on errors default on Dial method Tone default Pulse 10PPS Pulse 20PP
123. s and optional features which allow you to customize the machine Refer to the Programming the Machine chapter for information on the items you can program to customize the machine The machine can be left powered on 24 hours a day While the machine is powered on it recharges the internal battery The battery retains the options you set if the machine loses power However any documents in the memory are deleted when the power switch is set to the OFF position or if the machine loses power 1 1 Features Hardware Features The following figure shows the hardware features of the machine Refer to the Maintenance Procedures chapter for information on the internal hardware of the machine Control Scanner Panel cover Document release Guides Output tray button Input tray a Printer cover a N MM release imd ioo MAN button Telephone connection AC power connection ie Power Switch Paper cassette Features The following lists the hardware features of the machine e Output tray Accumulates the document after the machine copies or transmits it Includes a tray extender which turns out to support larger documenis e Control panel Contains keys to operate the features e LCD Displays the current status of the machine e Scanner cover release button Releases the scanner cover e Document guides Guide the pages so they do not skew in the scanner e Input tray Provid
124. s to Print the Reports Reports The following table lists each report and the methods you can use to print the report Method to Print Use the Use the Name of me Report REPORT Key REPORT Key Prints while in while Automatically Standby Programming Activity Report One Touch Dial Directory Speed Dial Directory No Directory No O Group Dial Directory No Transmission Report Pending Jobs Report xw Ww Cw vw B E LEN NK RENE Cw Ww Nw Ww Manual Broadcast List Manual Broadcast Report Poll Report Mailbox Receipt Yes Yes Yes Power Failure Report 1 This report prints automatically based on the setting of the user options Reports Report Descriptions The following sections describe the contents of each report providing an overview and a description of each field Activity Report The Activity Report lists information about the previous 32 communications This report prints automatically after 32 transactions if the Activity Report user option No 00 is set to ON Refer to the Programming the Machine chapter for information on the user option The report provides the following information Grand Total Xmt Pages The total number of pages transmitted in all the transactions since the machine was installed Grand Total Rcv Pages The total number of pages received in all the transactions since the machine was installed
125. service representative Table 10 4 Communication Error Codes information Code Descriptions and Corrective Actions The communication ended normally Communication was stopped by pressing the STOP key No document was loaded to transmit Load the document to transmit Mode NEM o ae Willd i 1 If the table does not list the communication mode the code applies to any operation The paper cassette was empty when the polling function was selected Communication disconnected because the cover was opened The document jammed or the document length is greater than 1 m Follow the steps to clear a document jam The recording paper is empty or jammed or the memory is too full to receive the document Modem setting timed out or a modem error occurred Begin the operation again 10 8 Table 10 4 Communication Error Codes Maintenance Procedures Information Descriptions and Corrective Actions Hardware timeout error Begin the operation again Telephone line error or a busy signal was detected Begin the operation again The final redial was not successful Begin the operation again Telephone line error Begin the operation again An error occurred in the laser printer or scanner Begin the procedure again Receive 100 G3 Polling Telephone line error Begin the
126. size cassette Program the paper size to correspond with the size of the recording paper in each cassette If your machine has an auxiliary paper tray the machine uses the upper cassette as the first cassette and the auxiliary paper tray as the second cassette Since the auxiliary paper tray comes standard with a letter cassette you may elect to load legal size paper in the upper cassette and letter size paper in the lower cassette 3 5 Programming the Machine Use the following procedure to program the paper size 1 Open the access panel 2 Press the PAPER SIZE key and close the access panel 3 If your machine has an auxiliary paper tray complete the following steps a Use the REDIAL 1 key to toggle between the cassettes NOTE The first paper cassette is the upper tray The second cassette is the lower tray b Press the START key to select the paper cassette 4 Use the REDIAL key to toggle between the paper sizes 5 Press the START key to select the paper size User Options The machine allows you to program optional settings or parameters which determine how the machine copies transmits and receives Two types of parameters are available service parameters and user options Service parameters are those that only the service personnel can set User options are those the operator can set The following sections describe the options the conditions and the default values the final sectio
127. smit a document using alphabetical dialing 1 2 3 4 Load the document face down in the ADF if desired select the resolution and the halftone If desired set page count and press the START key Press the ALPHA DIAL key The LCD prompts you to enter the initial letter of the name Press the keypad number that corresponds to the first letter of the name you desire e g press the 4 key for names that begin with G H or 1 Press the key repeatedly until the LCD displays an entry with the same first character as the name Press the REDIAL T key to scroll through the entries that have the same first character To select an entry that displays press the START key The machine dials the entry you selected Group dialing Transmitting The machine can send a document from the memory to a group of numbers Group dialing transmits a document to several locations without scanning the document for each location To use this function the numbers must be programmed into a group Refer to the Programming the Dial Directory chapter for information on programming a group When the machine begins transmitting the document to a number in the group the LCD displays a standby message If you display the job status the LCD displays the dialing code and the name for the remote machine If a number is busy the machine continues dialing the rest of the numbers before returning to the busy number If the group contains more
128. ss panel The LCD prompts you to enter a one touch key a speed dial code or the telephone number using the control panel keypad 6 Dial a number you want to call 7 Verify the number you entered To change the number press the CLEAR key and reenter the number 8 Press the START key 9 Perform steps 6 through 8 for each number to add to the manual broadcast group 10 Press the REPORT key to print the Manual Broadcast List 11 Verify the numbers you entered 12 Press the START key When the transaction completes the machine prints a Manual Broadcast Report Transmitting Cancelling a transmission The machine allows you to cancel a pending transmission or a transmission in progress You must know the job number of a pending transmission to cancel that transmission Print a Memory List to identify the job number Use the CLEAR key to cancel a transmission from the memory If you use the direct send feature you must use the STOP key to end the transmission in progress Using the CLEAR key cancels a single transaction repeat the procedure to cancel multiple transmissions Use the following procedure to cancel a group or manual broadcast transmission To quit the cancel operation press the STOP key 1 Press the CLEAR key The LCD displays the first programmed transaction 2 Press the REDIAL key to display TRANSMISSION 3 Press the START key The LCD prompts you to enter the job number 4 Enter the t
129. than four numbers the machine pauses after every fourth successful number to receive any incoming calls The Receive Interval user option No 26 determines the interval to wait before the machine dials the additional numbers Use the following procedure to transmit a document to a group 1 2 Load the document face down in the ADF If desired select the resolution and the halftone If desired set the page count and press the START key Press the group key for the group you want to dial When the transaction completes the machine prints a Broadcast Report 5 9 Transmitting Manual broadcast dialing 5 10 The machine can send a document to up to 50 numbers you dial manually You do not have to have the numbers programmed as a group for this procedure Use the control panel keypad the one touch keys or the speed dial codes to enter the numbers When the machine begins transmitting the document the LCD displays a standby message If you display the job status the LCD then displays the dialing code and the name for each machine as it dials that number Use the following procedure to transmit a document to several numbers Only one manual broadcast can be programmed at a time 1 Load the document face down in the ADF 2 Open the access panel 3 If desired select the resolution and the halftone 4 If desired set the page count and press the START key 5 Press the MANUAL BROADCAST key and close the acce
130. the dial directory e Entry The code and number which describes the dial directory location of the number The codes for the locations are OT for a one touch number and SD for a speed dial number e Result The communication information code Refer to Maintenance chapter for a list of the codes Mailbox Receipt Reports The Mailbox Receipt prints automatically after each transaction that involves the memory The Mailbox Receipt provides information about each transaction that adds a document to or deletes a document from a mailbox This report prints automatically in each of the following cases A document is received in a mailbox A document is stored in a public or private mailbox A document is deleted from a mailbox The memory becomes full when the machine is attempting to store a document in a public or private mailbox The Mailbox Receipt provides the following information File Contents Where the document originated This field displays one of the following The name or the ID number of the machine that transmitted the document if available This field displays as RECEIVED FROM name The memory location where the document is stored public or private mailbox File Number The number of the file where the document is stored Document Pages The total number of pages of a document Resolution The resolution setting of the document Mailbox The mailbox number prints when a docum
131. the features that affect how the machine receives documents Automatic Reception The machine automatically answers the telephone when the machine is in the automatic answer mode Use the automatic answer mode if you use a dedicated phone line for the machine If you use the phone line for facsimile and voice communications you can use the automatic answer mode for periods such as nights weekends and holidays Set the Auto Answer user option No 04 to ON to select the automatic answer mode Set the option to OFF to select the manual answer mode Receiving Manual Reception 6 2 Use the manual receive mode if you have a single line for facsimile and voice communications during normal business hours The manual receive feature enables you to answer all incoming calls manually When you answer an incoming call if the call is from a facsimile machine you can transfer the call to your machine by pressing the START key and placing the handset on the cradle The Auto Rcv in Man Mode user option No 05 allows you to determine whether the unit should not answer incoming calls or if the machine should answer the telephone after a set number of rings if you do not answer manually If the Auto Rcv in Man Mode user option No 05 is set to OFF and the manual receive mode is enabled the machine does not answer any incoming calls If you set the option to ON the machine answers the call after a predetermined number of rings Y
132. the memory becomes full while the machine receives a document the machine terminates the operation but retains the pages it received successfully Once the memory is full the machine does not accept additional documents Reduction Rates on Documents Received The machine can be set to automatically reduce an image onto a single page Set the Print Reduction user option No 23 to reduce all documents the machine receives If the option is set to OFF the documents print at their original size If the option is set to ON and the image does not fit on one page the machine divides the image into several pages Refer to the Programming the Machine chapter for more information on the user option Receiving Secure Receive Junk Mail Eliminator To receive a document using the secure receive mode the remote machine must be a 7041 7042 machine When you receive a document in the secure mode the machine compares the password you programmed with the password of the remote machine If the passwords match the machine accepts the document from the remote machine If the passwords conflict the operation is cancelled and the machine generates an error code To receive all documents in the secure mode set the Junk Mail Eliminator user option No 16 to ON This option prevents users from sending junk mail to your machine Refer to the Programming the Machine chapter for information on how to set the user option Power Save Mode
133. tically after each transmission if the Transmission Report user option No 02 is set to ON You can also choose to print the report only if the communication does not complete successfully Refer to the Programming the Machine chapter for information on the user option The report provides the following information Start Time The transaction start time Telephone Number The telephone number of the remote machine Name ID Number The name or the number of the remote machine if programmed Transmission Mode The communication mode Resolution The resolution setting for the transmission Pages Transmitted The number of pages the machine transmitted Mailbox Whether the mailbox communication is selected Security Whether the security mode is selected information Code The communication information code Refer to the Maintenance chapter for a list of the codes Redialing Times The number of times the machine redialed if the line was busy Machine Engaged The length of time the machine communicated with the remote machine If the time exceeds 99 minutes and 59 seconds this field displays 99 99 Image Error Pages Indicates whether an error occurred during the transmission Job No The job number the machine assigned to the document Last Successful Page The number of the last page that transmitted successfully Reports Pending Jobs List The Pending
134. ting the report set the user option to OFF 5 5 Transmitting On hook and off hook dialing Keypad dialing The machine allows two modes for dialing on hook dialing and off hook dialing During the standby mode the machine is in an on hook mode if the handset is placed on the cradle In this mode you can select any of the dialing methods however in some countries one touch dialing is allowed only with off hook dialing To initiate off hook dialing lift the handset from the cradle If you lift the handset dial the number and listen for a facsimile tone then press the START key to initiate the transmission You can perform all the dialing methods in this mode NOTE The handset is not available in some countries 5 6 Use the following procedure to transmit a document using the control panel keypad to dial the number 1 Load the document face down in the ADF 2 If desired select the resolution and the halftone 3 If desired set the page count and press the START key 4 Use the control panel keypad to dial the number 5 Press the START key The machine transmits the document One touch dialing Transmitting Use the following procedure to transmit a document using a one touch key To use this function the one touch key must be programmed in the dial directory Refer to the Programming the Dial Directory chapter for information on how to program the one touch keys L 2 Speed dialing
135. to their original size Page size You can load a document that is up to 279 mm 11 in wide and up to 1 m 39 37 in long If the document length exceeds this default limit the machine displays a document jam Set the Document Length user option No 22 to increase the allowable length Resolution Documents can be copied with the standard or fine resolution selected For a normal document set the resolution to STANDARD for a document with fine details set the resolution to FINE NOTE lf you select the super fine resolution the machine prints the document with a fine resolution If the Copy Resolution user option No 08 is set all documents copy with the same resolution you can not override the option for a single transaction Also if the option is set to STANDARD the machine does not copy in the halftone mode If the option is not selected you can set the resolution for each item you copy 2 2 Copying Halftone Documents can be copied in the halftone mode When you copy a normal document leave the halftone off To copy photographs and figures with shading select the halftone mode When you use the halftone mode the machine automatically selects FINE for the resolution and applies 64 levels of halftone as it scans the document NOTE If the Copy Resolution user option No 08 is set to STANDARD the machine does not copy in the halftone mode If the option is set to FINE or NOT SELECTED you can set
136. ument is stored Refer to the Polling Retrieve a Remote Document chapter for information on how to poll for a document in a remote mailbox Print a Document in the Memory 1 Each document you store in the memory is assigned a file number Memory files for pending jobs without mailbox numbers must be printed by the file Files with mailbox numbers can be printed individually by the file or grouped by the mailbox number Print the Memory List to identify the file number and contents The Delete Rcv Documents user option No 19 determines whether the file is deleted after the machine prints the file If you press the STOP key during the printing the machine does not delete the document from the memory Polling Retrieving Remote Documents Print all documents in a mailbox When you enter the mailbox number all documents stored in the memory with the same mailbox number print Documents in a private mailbox are deleted after they are printed Documents in a public mailbox are retained after they are printed Use the following procedure to print all files in a mailbox 1 2 Open the access panel Press the MEMORY PRINT DELETE key and close the access panel The LCD displays MEMORY FILE PRINT Press the START key Press the REDIAL 1 key to select MAILBOX FILES Press the START key The LCD prompts you to enter the mailbox number Enter the four digit mailbox number The LCD displays MAILBOX FILES PRIN
137. uments into the memory Check the available memory capacity If the memory is almost full print and delete any files that are not necessary Maintenance Procedures Error conditions The following table lists error messages the LCD may display Some hardware errors such as the covers being open also cause the Error LED to be lit Biss ie Message Items to Check rror Messages Document jam Remove the document from the scanner Check the condition of the document If necessary copy the original on a copier Check the scanner for obstructions Add paper Load the paper cassette Paper jam Remove the sheet that jammed Check the printer for obstructions Check that the paper cassette is seated correctly in the machine Change the paper supply Remove Document Remove the document from the scanner or press the STOP key to feed the document to the output tray Cannot do this now The procedure you selected is not available For example you receive this message if you press the REPORT key when no paper is loaded Close the scanner cover and the printer cover Begin the communication again Print and delete all unnecessary files Print and delete all unnecessary files Install the drum unit Replace the drum unit Replace the drum unit Replace the toner cartridge No counter Install the drum counter Warming up Wait until the warmup process completes Maintenance Contact
138. up Directory for that group Program the group keys I VI Use the following procedure to program the group keys 1 Open the access panel 2 Press the PROGRAM key 3 Press the PAUSE key twice to display GROUP DIAL 4 Close the access panel and press the START key The LCD prompts you to enter or to clear a group key GROUP DIAL ENTER GR CLEAR 5 Press the group key to program The LCD prompts you to enter the one touch or speed dial number you want to add to the group GRn O0T SD 1 lt gt 6 Press the one touch key to add to the group OR Press the SPEED DIAL key and enter the speed dial code The LCD prompts you to verify the number you entered Programming the Dial Directory 4 12 10 11 12 13 14 15 16 17 18 Verify the number you entered To change the number press the CLEAR key and reenter the one touch or speed dial number Press the START key Perform steps 6 through 8 for each number to add Use the REDIAL T key and the PAUSE J key to scroll through the group entries Verify that the group contains all the one touch and speed dial numbers you desire Press the START key The LCD prompts you to enter a name for the group Complete the following steps to enter a name for the group Refer to the Character Codes table for the keypad and character assignments a Press the control panel keypad number that corresponds to the character you desire The first character d
139. w and to select a directory location The Directory provides all the dial directory entries by name Once you select a directory location enter the changes you desire and print a revised report Use the report to verify the names and telephone numbers Refer to the Reports chapter for information about the reports 4 1 Programming the Dial Directory Table 4 1 Character Codes 4 2 The machine allows you to enter an ID name for any telephone number you store in the dial directory or as a group key Each name must be unique A name in the dial directory can contain up to 15 characters The following table lists the dial keys and the characters that correspond to each key Characters Sequentially Accessed With Keys QZ B 1 q 2 C 2A When you are in a procedure that requires you to enter a name refer to the Character Code table for the keypad and character assignments Use the e key and the gt key to move the Cursor Programming the Dial Directory One Touch Keys 01 18 One touch dialing allows you to select a preset key rather than ae enter the telephone number each time Set up one touch dialing oe for numbers you dial frequently The machine allows you to program up to 18 one touch keys 01 1 8 Full program mode As you program the one touch keys use the full program mode to program the following items for each of the one touch numbers These functions are normally programmed for each
140. y to transmit a document without scanning the document into the memory The machine dials the telephone number scans the document then transmits the image The machine does not retransmit the document if the call does not complete successfully Use the ALPHA DIAL key to search through the dial directory The entries are listed by alphabetical name You can select a number to dial based on the name associated with the number CLEAR Features REDIAL 4 Use the CLEAR key to delete any operations that are programmed but have not occurred You can use this key to cancel a delayed communication a broadcast operation or a polling operation This key also allows you to cancel a transmission that is stored in the memory for a background job When you cancel an operation the machine erases the pending job Using the CLEAR key cancels a single transaction repeat the procedure to cancel multiple transactions Use the STOP key to cancel a direct send communication When you program the machine use the CLEAR key to erase data or to delete a character you entered PAUSE Keypad Use the REDIAL 1 key to dial the previous number dialed You can also use this key to scroll through the menu items for example when you program items or when you set the user parameters This key also enters a space when you enter a telephone number Refer to the appropriate section for information on how to use the REDIAL 1 key in each procedure

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