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Ricoh FAX5600L User's Manual

1. 1 Make sure that the machine is in MEMORY TRANS APR 4 12 25PM standby mode see page 49 SET DOCUMENT MEMORY 100 2 Carefully place the document into the MEMORY TRANS OPTI ONS auto document feeder ENTER FAX NUMBER 3 Change the line type G3 G4 to the cor memory TRANS OPTI ONS rect setting by pressing the G4 G3 Se ENTER FAX NUMBER lector key on the operation panel 4 Dial See page 51 for how to dial ME MORY TRANS OE ens Q You may use Speed Dial Quick Dial PRESS OR Group Dial or the ten key pad G3 numbers If your machine is behind a PBX include the PBX access code and a pause before the number For an international number place a pause after the country code G4 numbers If you wish to enter a subaddress press the User Function Key that you have already programmed as the subaddress key Then enter the subaddress pA To enter a subaddress you must use a User Function Key See page 163 for how to program a User Function Key using Function 35 5 MEMORY TRANS OPTI ONS ENTER NO OR START DEST 2 6 Either O Dial more numbers go to step 4 O Start the transmission APPENDIX Note If the other party has not had a G4 Terminal ID programmed you will see on the screen during transmission instead of their ID 237 APPENDIX C ISDN G4 OPTION TYPE 90 Storing a Telephone Number The following example shows h
2. lt TX gt Date Time Address Mode Time Page Result Pers Code File Apr 28 9 48AM XYZ NEW YORK G4TES 1711 P 5 OK YAMAMOTO 0005 A 9 54AM XYZ LONDON G3TES O 727 P 1 OK FENSTERWALD 0007 z 9 56AM 2125551234 G3TES 10728 P 1 OK MCTAGGART 0009 f 10 01AM XYZ BERLIN G3TES 0724 P 1 OK JONES 0010 za lt RX gt Date Time Address Mode Time Page Result Pers Code File Apr 28 9 51AM DR J ALVAREZ G4RS 0724 Bias cL OK 0006 9 58AM 2015551234 G3RES O 27 P 1 OK 0008 10 56AM XYZ PARIS G3RES 0 28 Poe 1 OK 0011 11 01AM M JONES G3RES O 24 P 1 OK 0012 189 AUTOMATICALLY PRINTED REPORTS REPORTS The following pages explain the symbols that appear in certain columns of the reports The Mode Column See the bottom of the TCR for a full listing of the symbols that are used on the TCR On other reports such as the File List a code is given informing the type of communication These codes are explained below SAF_TX Memory Transmission SUB_RX Substitute Reception IMM_TX Immediate Transmission FWD_TX Forwarding CNF_TX Confidential Transmission IMM_RX Normal Reception TONER Transmission of Toner Order LCK_RX Reception with Memory Lock Form POL_TX Polling Transmission TRN_TX Transfer Request POL_RX Polling Reception TRN_RX Reception of document from Transfer Requester prior to broadcasting CNF_RX Confidential Reception RPT_RX Reception of Transfer Result Report AUTO_D Auto Document Also in the Addr
3. 3 Start 108 ADVANCED FEATURES TRANSMISSION Erasing an Auto Document If you wish to delete an Auto Document do the following 1 Function 3 6 AUTO DOCUMENT CHOOSE KEY ol PRINT LIST E No TO CANCEL 2 Press the Quick Dial Key that contains the Auto Document that you wish to erase Example AUTO DOCUMENT OR im OFFI CE LOCATI ON MAP CLR CLR 3 To erase the Auto Document AUTO DOCUMENT CHOOSE KEY oy PRINT LIST wo TO CANCEL 4 Either Erase another Auto Document Go to step 2 Return to standby mode Q H QO gt A lt 109 TRANSMISSION ADVANCED FEATURES Restricting Access to the Machine Overview When your machine arrives from the factory and is installed for the first time anybody can use it However using a system of Personal Codes the machine can be set up to prevent unauthorized persons from using the machine The necessary procedures are given in the following sections O Programming the Personal Codes see below Switching on Restricted Access see page 113 Programming the Personal Codes The main advantage of Personal Codes is that they allow you to track machine usage and restrict access to the machine If you do not wish to restrict access to the machine you can still use Personal Codes to personalize your fax messages by using the Label Insertion feature
4. 1 Function 6 0 2 2 2 2 7 7 murticopy rx enter 1 9 copy ENTER COPY COPY S ves TO END 2 Input the number of copies that you need then press Copies of incoming faxes will be collated NOTE Maximum number of copies 9 To use Multi sort Document Reception you must switched Reverse Order Printing on see page 145 for how to do this 146 ADVANCED FEATURES RECEPTION Center Mark If you switch this feature on a mark is printed halfway down each received page on the left hand side This makes it easy for you to position the hole puncher correctly when you file away the received fax messages The center mark is not printed when you use the machine for making copies To switch this feature on do the following See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 EOJ USER PARAMETER PRINT LI ST DEFAULT 01000000 SWI TCHOO o1oo0000 EE END E Gam 2 The settings for switch 00 are now SsWITcHas Cllr shown on the bottom line of the display 3 Press until the settings for switch 01 are shown The setting that you need to change is SALI TCH 4 falll oa Digit 1 digit 1 0 The center mark will not be printed 1 The center mark will be printed 4 If you wish to change the setting press 1 5 Finish Qn Of ze gt lt Qe e
5. umn for example to P P SPEED DI AL res OR cir XX 00 NPUT ABC SPEED DI AL OPTION SETTING LABEL INSERTION ON SELECT TO END 7 Switch Label Insertion on or off Use the and arrows on the scroll key to select the required setting Then Yes 8 Either Program another Go to step 2 O Finish Erasing a Speed Dial 1 Function 3 2 2 Input the Speed Dial Code that you wish to erase Example 0 0 O Ifthe wrong number is displayed press or use the and keys to scroll through the Speed Dial Codes on the screen 3 Yes 4 Erase the number BEFORE YOU SEND YOUR FIRST FAX SPEED DIAL lt i ENTER SPEED CODE PRINT LIST TO CANCEL SPEED DIAL ENTER SPEED CODE x PRINT LIST 7 No TO CANCEL SPEED DIAL YES OR x XYZ CO LONDON 01144715551234 SPEED DI AL fres or cir XX 00 01144715551234 SPEED DIAL ENTER FAX NUMBER XX 00 No TO CANCEL After erasing a number you can store a new one to replace it If you do not wish to store a new number press again then go to step 2 to continue or press if you have finished 37 Bx as DUP og E m 58 fy jaa BEFORE YOU SEND YOUR FIRST FAX Programming Groups Groups allow you to combine some numbers into one group for easy sequential transmission to all the numbers in that group
6. THIS FILE DOES NOT EXIST Incorrect file number Check the file number and try again TOO MANY DEST The memory cannot hold any more telephone numbers Either Delete some numbers then try again Or Wait until some of the Send Later or other delayed transmissions waiting in memory have been carried out then try again DOCUMENT IN USE This message is now being sent You cannot print it now USED AS GROUP This Quick Dial Key has a Group stored in it USED AS PROGRAM This Quick Dial Key has a Keystroke Program stored in it USED AS QUI CK DIAL This Quick Dial Key has a telephone number stored in it NOT ADDED The telephone number was not stored because either You cannot add any more numbers to this Group The digit pause or other symbol that you just attempted to input was rejected because it is inappropriate NOT ADDED The telephone number was not stored because you cannot store any more full telephone numbers at the moment Either Delete some numbers from the machine to make room then try again Or Store this number as a Quick or Speed Dial before trying to use it Or Wait until some of the Send Later or other delayed transmissions waiting in memory have been carried out then try again OVERFLOW There is no room in the machine s memory for any more telephone numbers Either Delete some numbers from the machine to make room then try again Or Wait until so
7. For reference purposes the machine prints the first few inches of the fax message on the following reports O Transmission Result Report C Memory Storage Report Polling Clear Report Communication Failure Report Transfer Result Report O Transmission Deadline Report O Polling Confirmation List The procedure to switch this feature on or off is as follows See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 2 C USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO Pe ESTO END 2 The settings for switch 00 are now swiITcHaa Clee shown on the bottom line of the display 3 Press until the settings for switch 03 swiTcHas Clee are shown The setting you need to use is digit 0 Digit 0 0 This feature is Off 4 lf you wish to change the setting press 0 1 This feature is On 5 Finish 188 REPORTS AUTOMATICALLY PRINTED REPORTS Report Formats Example 1 Error Report The following report means that the machine sent four pages but there were errors during the first two pages see Error Report Apr 28 1992 12 09PM wee EEL XYZ COMPANY File Pers Code Address Mode Time Page Result 0087 JOHNSON XYZ CO NEW YORK G3TES Oe ZO P 4 E Page not sent Personal Code P 1 of the Sender P 2 Example 2 TCR TCR Apr 28 1992 11 40AM TTI XYZ COMPANY
8. 3 Input your fax terminal s telephone number O The format of the number must be as follows International Dial Prefix Your Country Code Your Area Code then you must add a Pause followed by your telephone number Check the International Dialing Prefix and the Country Code with your local telecommunications operator The example shown is for the USA the codes to add are 011 and 1 NOTE Use the key toadda_ OWN ANALOG NUMBER pause ves OR CLR 0111212 5551234 4 Storing your Area Code Prefix The Area Code Prefix is the digit that is added to area codes when you dial another area within your own country In many countries this code is just a zero In Spain a 9 is used and in the USA the setting is just left blank 1 Function 6 0 2 2 2 2 fe FI LI AREA CODE PREFIX TO SET TO CANCEL PREVI OUS NEXT 84 ADVANCED FEATURES NETWORKING 2 AREA CODE PREFI X 212 5551234 0 9 yes TO END 3 Input the area code prefix 4 Storing the ID Code Qn Of ze gt lt Am lt E Before programming the ID Code confer with other users in your fax network to agree on an ID Code This is because communications using ID Codes will fail if the codes are not the same The ID Code can be any four digit code using digits 0 to 9 and letters A to F except 0000 and FFFF In addition to the networking featu
9. PROGRAM es oR wo 5 To complete the program Yes Note The procedure that you just stored will now begin If you do not wish to use the procedure now press immediately 100 ADVANCED FEATURES TRANSMISSION Labeling a Program If you store a label for your keystroke programs the label will appear on the display when you use the program Also you can attach an adhesive label to the Quick Dial Key if you wish 1 Function 3 4 PROGRAM CHOOSE KEY O If you press a aes PRINT LIST fd Program List will be printed g E OEE 2 Press the Quick Dial key that holds the program that you wish to label Example PROGRAM ENTER LABEL m 08 N 3 Input your label using the Quick Dial PROGRAM OR keys m 08 ABC Q Inputting labels see page 7 4 Yes PROGRAM CHOOSE KEY o PRINT LIST T No TO CANCEL A H QO gt A lt 5 Either O Label another program Go to step 2 Return to standby 101 TRANSMISSION ADVANCED FEATURES Using a Program Before using a program make sure that the machine is in standby mode see page 49 for details Transmission Program 1 Place your document in the feeder MEMORY TRANS OPTIONS ENTER FAX NUMBER 2 Press the programmed Quick Dial Key O The program begins at once or at the later time specified by the program You do not n
10. 185 187 48 69 146 82 93 181 91 235 166 77 79 9 134 64 147 148 Command Information Line CIL Confidential File Report File Retention Time Forwarding Forwarding Mark Image sample on reports Memory Lock Memory Storage Report Ordering Toner Polling Clear Report Polling Reserve Report Polling Result Report Power Saver RDS Reception Time Rejection of Messages from Unidentified Senders Restricted Access Reverse Order Printing 128 160 140 140 188 130 187 197 187 187 187 178 183 149 131 113 145 Service Report Transmission227 Specified Cassette Selection 143 Substitute Reception 76 242 TCR Transaction Confirmation Report 187 Transfer Request by Tonal Signals 95 Transmission Result Report 187 Two in one Ordering Toner Ozone 151 197 17 21 P Page Count 62 Page Retransmission 123 PBX dialing from behind 31 50 PC Printer Mode 180 Personal Code List 111 192 Personal Codes 59 110 Programming 110 Use with Label Insertion 120 Use with Restricted Access 113 Use with Transmission 59 Polling 153 Canceling a Polling Operation 161 Continuous Polling Reception 159 Polling Reception 158 Polling Standby Duration 157 Polling Transmission 154 Secured Polling 155 Stored ID Override Polling Reception 159 Stored ID Override Polling Transmission 156 Polling Clear Report 186 On Off switch 187 Polling Confirmation List 187 Polling Reserve
11. Cross reference Transmission Deadline Report see page 187 61 ROUTINE OPERATION SENDING A FAX MESSAGE ROUTINE OPERATION 1 Press J 0 3 TRD ENTER TRD TI ME oes AM PM NOW 12 15 PM NO TO END 2 Example The deadline is 12 50 pm TRD PRESS MES OR TODAY BEBRAN auen 0 B B 6 O The TRD time cannot be more than 24 hours into the future O To change AM to PM or the other way around press 3 Yes MEMORY TRANS OPTI ONS ENTER FAX NUMBER Page Count Immediate Transmission only When your fax message is printed at the other end page numbers will be printed on the top of each page Using the Page Count feature you can select the format in which the page numbers are printed If you use Page Count O Page numbers will be printed in batch numbering format for example p1 3 p2 3 and p3 3 for a three page message This makes it easy for the other party to see how many pages you sent and if any are missing However you have to input the number of pages at the keypad before sending If you do not use Page Count Page numbers will be printed only as a sequence for example p1 p2 p3 This makes it difficult for the other party to tell at a glance whether any pages are missing for example due to a double feed in your machine s document feeder Note If you do not select Immediate Transmission Page Count is automatically swi
12. Introduction The ISDN G4 Option Type 90 allows you to send and receive fax messages on high speed high quality digital networks It will allow you to connect the machine to an ISDN Integrated Services Digital Network for either Group 4 or Group 3 fax communication A few of the features described earlier in this manual cannot be used over an ISDN These are as follows O Manual reception O Telephone line type DTMF Pulse dial selection O Manual dialing with the handset O Voice Request On Hook Dial O RTI TTI CSI these identifiers can only be used with Group 3 communication In Group 4 mode another identifier called the Terminal ID is used instead this is programmed by a service technician at installation The Terminal ID is explained on page 240 However Group 4 has the following major advantages over Group 3 O If your organization sends large volumes of material by fax using Group 4 will greatly reduce your communication costs as a result of the high speed of data transmission Normal analog networks tend to be noisy affecting the quality of received data However communications over digital networks are of a high quality The Group 4 interface will greatly enhance other features especially broadcasting transfer request and other networking features allowing complex distribution of documents with just a few keystrokes The types of network that you can set up are described in the Networking section of this
13. PRINT TRANS FILE SCROLL Fite no QM erinturst LAST FILE 0015 wo TO CANCEL 2 Either O Print a list of files Scroll through the files on the display until the required file appears Then press O If you know the file number input it directly 0 0 0 2 ves PRINT TRANS FILE NO 0002 wo TO CANCEL PRESS 3 Start Note If you do not have the 40MB Hard Disk Option files in memory are erased when the power is turned off for more than an hour 162 ADVANCED FEATURES OTHER User Function Keys There are five Function keys F1 to F5 on the operation panel You can program each of these keys with a feature that you wish to use frequently There are two ways to do this Store a User Function Code in the User Function Key O Store a Function Program in the User Function Key Qn Of ze gt lt Am lt E User Function Codes You can program each of the User Function Keys with one of the following functions In a new machine the User Function Keys F1 to F4 have already been programmed as shown in the table below in boldface Code Function Code Function Use the Direct Fax Number Entry Printthe TCR F3 01 11 feature F1 02 Diala group 12_ Printa File List 03 Input a Personal Code _ F4 13 Switch Memory Storage Report On Off 04 Use Economy Transmission F2
14. The settings that you may need to change are those for digits 1 2 3 4 6 and 7 The functions of these are as follows jaa Z jam P OPERATION Digit Purpose Resolution home position 1 Digit2 Digit1 Setting Digit2 Digit1 Setting 2 0 0 Normal 1 0 Darken 0 1 Lighten 1 1 Do not use this Resolution home position 3 Digit 4 Digit3 Setting Digit 4 Digit3 Setting 4 0 0 Standard 1 0 Super Fine 0 1 Detail 1 1 Do not use this If you change any of the contrast resolution transmission mode stamp or halftone 6 settings before making a transmission then 0 The setting s will not return to the home position after the transmission 1 The setting s will return to the home position after the transmission 7 Halftone on off home position 0 Off 1 On 3 If you wish to change one of the settings press the key on the ten key pad that corresponds to the digit that you wish to change Example 3 The value of digit 3 changes 4 Finish 57 SENDING A FAX MESSAGE Dialing with the Telephone Directory ROUTINE OPERATION This can be done for any number that you have stored as a Speed Dial Code with a label programmed for it Example You wish to dial XYZ CO LONDON 1 Make sure that the machine is in standby mode see page 49 2 3 5 6 7 58 Place your document in the feeder Speed Dial Tel Directo Press the first letter of the name Qui
15. There are three grades Normal Suitable for most documents Darken Use for documents with faint writing such as those written in pencil Lighten Use for documents that have a dark or patchy background Resolution If your document contains fine print or detailed diagrams use a higher resolution setting Standard Suitable for most typewritten documents Detail Use for documents with small print or fine details Fine Use this for high quality reproduction Super Fine 400 dpi memory option required Note Super fine is available when the sender and receiver each have the 400 dpi option This machine has 4 resolution modes but there are 3 resolution indicators on the operation panel So when you would like to know which mode you are using see the mode column on the TCR report Halftone If your document contains a photograph or diagrams with complex shading patterns or grays switch Halftone Mode onto achieve optimum image quality ssi pe am E ai eoi mans Er pane OEE ma i Dam dds Without Halftone With Halftone 55 SENDING A FAX MESSAGE ROUTINE OPERATION Selecting the Halftone Type This model has two types of Halftone the Dither Process and the higher quality Error Diffusion Process To change the currently used Halftone type perform the following procedure dhs Function 6 0 2 2 2 2 8 O PSTN LINE TYPE SELECT p yes TO END 2 Scroll through the list
16. 234 APPENDIX C ISDN G4 OPTION TYPE 90 Next Transfer Station The Next Transfer Station allows your fax machine to be a transfer station ina two step transfer operation using a digital network An example is given in the section entitled Networking See page 81 refer to this for details of how to use this feature Cross reference Two step Transfer see page 91 1 Function 6 0 2 2 2 2 6 1 then J until the screen is as NEXT TRANSF shown opposite TO SET PREVI OUS TO CANCEL NEXT 2 NEXT TRANSF ENTER FAX NUMBER NO TO CANCEL 3 Input the number of the Next Transfer NEXT TRANSF OR l Station 4 as Q Z ima 2 o lt 235 APPENDIX C ISDN G4 OPTION TYPE 90 Operation Dialing and Storing Telephone Numbers Overview After installing the ISDN G4 Option Type 90 you must be careful to select the correct signaling type Group 3 or Group 4 when dialing or when storing a telephone number as a Speed Dial or Quick Dial The G4 G3 Selector key on the operation panel allows you to select whether the telephone number is to be dialed using Group 3 G3 or Group 4 G4 An indicator above the key will light to show which has been selected To change the setting press the key until the required indicator is lit In most cases lt G3 gt Group 3 or lt G4 gt Group 4 will appear on the display as a reference while you are entering a telephone num
17. 238 APPENDIX C ISDN G4 OPTION TYPE 90 5 QUI CK DI AL ENTER LABEL m 01 PC eC 6 Either O Program a label for this number go to step 7 Do not program a label Go to step 8 7 Input a label using the Quick Dial keys Then press d QUI CK DI AL OPTI ON SETTING LABEL INSERTION ON SELECT ves TO END 8 Switch Label Insertion on or off Use the and arrows on the scroll key to select the required setting Then press QUI CK DI AL CHOOSE KEY oj PRINT LIST T TO CANCEL 9 Either O Program another Quick Dial go to step 2 O Finish Note The procedure for storing a Speed Dial using Function 32 is exactly similar to that shown above it is the same as the procedure for the base machine except that you have to select G3 or G4 and you may need to input a subaddress APPENDIX 239 APPENDIX C ISDN G4 OPTION TYPE 90 Automatic Fallback from Group 4 Mode to Group 3 Mode If your machine cannot communicate with the other party using Group 4 mode it will try using Group 3 mode This will allow your machine to send the message even if you selected Group 4 mode instead of Group 3 mode by mistake Terminal ID Instead of the TTI a Group 4 communication will transmit a variety of information including an identifier known as the Terminal ID which identifies the other party in the same way asa TTI The contents of the Terminal ID are p
18. 4 If you wish to change the setting press 0 5 Finish Specified Cassette Selection Optional Paper Feed Unit Required Overview Au Of ze gt lt Qe een This feature is only available if your machine has more than one cassette Using this feature you can direct fax messages from certain senders to be printed from a cassette of your choice Example Put yellow paper in one cassette Then messages from head office can be printed out on yellow paper this will make it easy for you to see when a message from head office has arrived To direct messages from a particular sender to a special cassette O Program the RTI or CSI of the sender Ask the sending party what their RTI CSI is Or make a communication with that terminal print a TCR and read off the RTI CSI If the other party is using a machine made by another maker they may not be familiar with the terms RTI or CSI Explain that you are interested in the telephone number that they stored in the machine for identification purposes Switch Specified Cassette Selection on 141 RECEPTION ADVANCED FEATURES If the RTI CSI is not the same as any of those that you have programmed into this feature the incoming message will be printed on paper from the normally used cassette The number of RTI CSI s that you can store for use with this feature is 10 You can use Wild Cards to extend the number of RTI CSI s that you can specify Note If one of th
19. 6 0 2 2 2 2 7 4 PERS CODE ENTER D CODE O At this time you can print a Personal fh PRINT LIST Code List if you press TO CANCEL 2 Input a Personal Code that you want to store in your machine for later use Example 5 4 7 7 PERS CODE res or no C1 If you input the wrong code press CLR 3 Store the code Yes PERS CODE ENTER LABEL 5477 N CR 111 TRANSMISSION 4 Input a name for this Personal Code using the Quick Dial keys Example JOHNSON O If you do not wish to store a label Go to step 6 Inputting and editing labels see page 7 5 Store the name 6 Either O If you do not have an optional mem ory card or hard disk go to step 8 O Input a Confidential ID for the per sonal code used by this user Example 4 6 5 6 If you do not wish to store an ID Go to step 8 7 Store the ID 8 Either O Enter another code Go to step 2 D Finish Editing or Erasing a Personal Code 1 Function 6 0 2 2 2 2 ajn 2 Input the Personal Code that you wish to edit Example 5 4 O If you input the wrong code press 112 ADVANCED FEATURES PERS CODE Yes OR cur 5477 J OHNSON ABC PERS CODE CONF ID SETTING 5477 JOHNSON ES TO END PERS CODE yes OR rr 5477 JOHNSON 4656 PERS CODE al PRINT LIST g v
20. E Hm SZ ba x oO OPERATION PANEL 2 Display Displays prompts warnings and selected modes Function Key Press to use one of the numbered functions Yes No Keys Use to answer questions on the display Scroll Key When an arrow is shown on the display use this key to access the options items or functions shown by the arrow Also use it to move the cursor when programming or editing a displayed item 3 PC Printer Option These indicators are only used when the optional Printer Indicators Interface Kit is installed See the operation manual for the Printer Interface Kit for full details Halftone Key Press this to use halftone mode Contrast Press this to select either Darken Normal or Lighten Selector Key Resolution Selector Press this to select either Standard Detail or Super Fine Key Memory Key If the indicator is lit your document will be stored before transmission If it is not lit your document will be sent immediately without being stored Press the key to change the mode G4 G3 Selector Key When dialing press this key to light the indicator that corresponds with the type of network that you wish to communicate on The G4 setting is only available if you have installed the optional ISDN Interface Kit 4 Quick Dial Keys Each of these can be programmed with a telephone number a group or a keystroke program You can also use th
21. ROUTINE OPERATION 11 7 12 0 Correct Size for the Document Feeder Thickness 2 to 8 mils 20 Ib paper Length and Width See the above diagram If the page is too short put it inside a document carrier or enlarge it with a copier If the page is too long divide it into two or more sheets Clearly Written Small faint characters may not be transmitted clearly Uniform Page Size Do not use different sizes of document in the same transmission Dry Ink All ink must be dry before you place the document in the feeder 45 SENDING A FAX MESSAGE ROUTINE OPERATION Page Condition Do not place damaged pages in the automatic document feeder BINDING QTD Gf HOLES CURLED D gt Flatten ar DOG EARED Tim the edges Make copies FOLDED TORN OR PATCHED TOGETHER PAGES STUCK 7 TOGETHER Shuffle the stack Make copies Originals that contain the following materials should not be placed in the document feeder Make copies of these originals and scan the copies E20 JJ Charcoal Glue Soft Pencil Adhesive Paper Thermal Paper ar Say CARBO A oN Ni OHP Sheets uy bg a Waxed Paper Carbon Paper Silicone Oil Note Copies made with a copier that uses silicone oil may cause a misfeed To avoid this do not scan such copies until five or ten minutes after copying 46 ROUTINE OPERATION SENDING A FAX MESSAGE Transmission Procedure at
22. s until you find the HOTEL NEW YORK Cross reference Label Insertion see page 120 Telephone Directory see page 58 Programming a New Speed Dial 1 Function 3 2 SPEED DI AL ENTER SPEED CODE O At this time you can print a Speed Dial Xx ae PRINT LIST List if you press wo TO CANCEL 2 Input the Speed Dial Code that you wish to program from 00 to 99 Example o 0 SPEED DIAL ves OR O If you input the wrong code i press 3 Yes SPEED DIAL ENTER FAX NUMBER XX 00 No TO CANCEL 4 Enter the telephone number at the op SPEED DIAL FES OR l eration panel s ten key pad X 00 0114471555123 4 If your machine is behind a PBX include the access code and a pause before the telephone number For an international number place a pause after the country code To input a pause press the Pause key BEFORE YOU SEND YOUR FIRST FAX 5 SPEED DIAL ENTER LABEL XX 00 N E 6 Either Input a label using the Quick Dial keys such as XYZ CO LONDON Then press Yes SPEED DIAL ves or ctr 00 2 Inputting and editing labels see x page 7 NPUT ABC Do not program a label for this number Press Go to step 9 7 The letter shown next to 1 NP UT will be used with the Telephone Directory feature when searching for a name Either Ol Do not change the letter press Yes O If you wish t
23. Go to step 5 O If your telephone line type is Pulse Dial Press F1 A dot appears on the display Qn Of ze gt lt QH lt H 5 Input the digits that you need to use the remote facility These digits will depend on the remote facility Note Donotpress Start 6 After you have finished your business with the remote facility hang up Cross reference Tone Dial Telephone Line Type see page 28 115 TRANSMISSION ADVANCED FEATURES Chain Dialing This feature allows you to compose a telephone number from various parts some of which may be stored as Quick Dial Keys or Speed Dial Codes and some of which may be input at the keypad For example you can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys This feature is convenient if You often communicate with many terminals for which the area code or international code is the same You often make international calls For example if you often call Tokyo Japan program 011813 Overseas to Tokyo from the USA as Quick Dial Key 01 This will save work at the operation panel when dialing a Tokyo number Your PBX requires an ID code before the destination number For example if your ID is 1234567 and the destination is stored in Quick Dial Key 01 enter 1234567 at the keypad press Pause then press Quick Dial Key 01 Note Do not store any labels with the Quick Dials and Speed Dials that you are using with Chai
24. Group 4 kit required At least one optional extra paper feed unit required Printer interface kit required CERTIFICATION LABEL fr AE Ly K RI SZN q ENIRE SAS K l ITIS INI if Fp yf Certification Label RICOH UNITECHNO CO LTD Complies with FDA radiation performance standards 21 CFR Subchapter J 713 TSURUGASONE YASHIO SHI SAITAMA KEN JAPAN MANUFACTURED S27 PPC2100S HS SUPPLIES CAUTION Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts TONER CASSETTES O TONER CASSETTE TYPE 30 is recommended for the best performance STAMP MARKER TYPE 30 is recommended for the best performance RICOH Headquarters Ricoh Corporation 5 Dedrick Place West Caldwell NJ 07006 201 882 2000 U S Government Marketing Ricoh Corporation 1700 N Moore Street Suite 1200 Arlington VA 22209 703 525 3234 Ricoh Company Ltd 15 5 Minami Aoyama 1 Chome Minato ku Tokyo 107 Japan Us Part No H5134302 Printed in Japan
25. Remove the document tray C 5 Open the ADF cover D 205 LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 6 Clean the separation roller E with E the soft damp cloth while rotating the roller This roller is near the decal inside the machine 7 Clean the white strip F with the soft damp cloth CAUTION Do not damage the sensor actuator G black plastic below the white strip 8 Clean the R1 and R2 rollers H with the soft damp cloth To rotate the rollers gently hold the cloth down on the rollers and turn the main power switch on The rollers will rotate once These rollers are near the decal inside the machine 206 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE 9 Turn the main power switch off 10 Clean the exposure glass I with the soft damp cloth 11 Clean the pick up and feed rollers J with the soft damp cloth while rotating the rollers in the direction 99 pan oO eg or N D 2D Fe ES F D SS 50O o F Cw zg sc Oo p ey D o O i HNIHOVW JHL UH LAV ONDIOO T 12 Close the ADF cover 207 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE Main Body T N W py SA A A AY Sez a ARY eS y amp J He a ie 208 pee SS SSI RSS SEA nn a ie a a Fe ZS any Aer
26. Secure Transmission only works if the machine at the other end is equipped with the same feature Specified Image Area Overview If you only wish to transmit a part of the page use this feature You tell the machine what area to scan by specifying two parameters The Skip Length and the Scan Length See the following diagram Skip Length Length This feature cannot be used when you are transmitting using an OMR sheet immediate transmission when you are making a copy Before you can to use the feature during a transmission you must O Set up the feature using Function 96 see the next page Program one of the User Function Keys so that you can activate this feature during the transmission procedure Note If skip length is longer than the paper the machine stops scanning 118 ADVANCED FEATURES TRANSMISSION Changing the Specified Image Area On Off Home Position Setting In anew machine this setting is off If you change this setting to On the image area that you input using Function 96 see below will be used for all of your transmitted pages unless you switch off the light under the User Function Key that you programmed for this feature 1 Function 6 0 2 2 2 2 9 1 USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO ee es r0 eno 2 The settings for switch 00 are now swiTcHaa Cleon shown on the bottom line of the display 3 Press J until the
27. See page 157 for the options that are available with polling 3 Star O Your fax message is stored and held on polling standby Note Ifyousee SAME IDFILE EXISTS CLEAR PRESS you already have a message on Secured Polling Standby O To erase the old message The old message is erased and your new one is stored O To keep the old message Input an ID Code in the same way as for step 4 in Stored ID Override below 155 OTHER ADVANCED FEATURES Stored ID Override This procedure will override the ID Code stored in your machine The override is only effective for this one transmission 1 Place your document in the feeder O If you only wish to scan a part of the document use the Specified Image Area feature See page 118 for details 2 Either n 1 3 g Fa If you have programmed one of POLLING TRANS OPTI ONS x the User Function Keys to activate PRESE this feature press that key and go to step 3 3 E o 6 D CODE ENTER D CODE TO END 4 Enter the ID code that you wish to use for this message Example 2 5 6 7 Yes POLLING TRANS OPTI ONS PRESS Note If yousee SAME D FILE EXISTS CLEAR PRESS YOU already have a message on Secured Polling Standby O To erase the old message The old message is erased and your new one is stored To keep the old message Input another ID Code 5 Start Your fax message is
28. See page 49 Incorrect alignment of originals gt Align the edges of the document See page 49 Curled pages gt Flatten the document See page 46 Incorrect document type gt Use a proper document type See page 46 Mixed document types a The pages must all be of the same type Static electricity on the originals gt Shuffle the document See page 49 User maintenance is needed gt Do user maintenance especially roller E See page 203 The document feeder is not adjusted correctly gt Adjust the auto document feeder See page 214 Non feeds Copier silicone oil on the originals gt Wait a few minutes then try again Incorrect alignment of originals gt Align the edges of the document See page 49 Curled pages gt Flatten the document See page 46 Incorrect document type gt Use a proper document type See page 46 More than 50 pages in the feeder Do not place more than 50 pages in the automatic document feeder at once User maintenance is needed gt Do user maintenance especially rollers E and J See page 203 The document feeder is not adjusted correctly oF Adjust the auto document feeder See page 214 220 SOLVING PROBLEMS OPERATING DIFFICULTIES Problem Required Action Transmission cannot take place the Clear Original indicator blinks The document is jammed in the feeder
29. The Personal Code is a four digit code It can have any value from 0001 to 9999 110 ADVANCED FEATURES TRANSMISSION Each user can be given a Personal Code While programming you can store the following items with each Personal Code O A name This will be printed on reports such as the TCR to identify the users of the machine It is also used with the Label Insertion feature A Confidential ID This must be different for each Personal Code and different from your machine s Confidential ID If somebody sends you a confidential message they can override your machine s Confidential ID with the Confidential ID stored with your Personal Code if you inform them of this ID If so the machine will print a Confidential File Report that will inform you when the message has arrived Then you must input this Confidential ID to print the message You can only store Confidential IDs if you have an optional memory card or hard disk Note You cannot register more than 50 Personal Codes with Names and Confi dential IDs in this machine This means that if you switch Restricted Ac cess on only 50 people can use the machine Cross references Using Personal Codes see pages 59 105 113 and 128 Label Insertion see page 120 TCR see page 185 Confidential File Report see page 186 Confidential ID see page 127 Confidential Reception see page 126 Dn Oe Storing a Personal Code lt 5 Am lt H 1
30. These numbers can be selected from those already stored in Quick Dial Keys or Speed Dial Codes or you can select other numbers by entering them at the keypad You can also store a label with each Group This label will be displayed when you select the Group Note Seepage 51 to see how to dial a group The Group programming procedure has several modules Entering Group Programming mode will be explained first followed by each of the modules Entering Group Programming Mode and Selecting a Group 1 3 3 GROUP DI AL GROUP SETTING At this time you can print a Group List if G ni PRINT LIST you press z Mo TO CANCEL 2 Input the number of the group that you wish to program There are 10 groups from 01 to 10 Example Group 01 0 1 If this group already exists go to step 4 If you input the wrong group number press GROUP DI AL CHOOSE KEY G 01 oH TO SKIP TO CANCEL 3 Press the Quick Dial Key in which you wish to store this new group Example o If you pressed the wrong key G 01 Ojos 4 Yes GROUP DI AL SELECT im G 01 mJ os pest o Yes TO END 1 ADDRESS 2 CHECK 3 LABEL You are now ready to access one of the five Group Programming Modules These are explained on the following pages 38 BEFORE YOU SEND YOUR FIRST FAX Storing Numbers in a Group First enter Group Programming mode as explained on page 38
31. but fax machines cannot Therefore some errors and line fails are to be expected When an error occurs an error report is printed This report includes an error code The following table lists common error codes and a few of the possible causes If any of these or any other error codes are persistent and the machine does not work properly contact a service technician Note When an error occurs it does not mean that you are doing anything wrong or that your machine needs service Only if the problem persists should you call your service representative Code Possible Cause 0 01 Printer empty or jammed at the other end 0 04 Faulty machine at the other end Poor line condition 0 05 Poor line condition Incompatible or faulty terminal at the other end SA Poor line condition The facsimile machine that you were sending to disconnected during the call 0 07 either due to noisy phone lines a paper jam or because it ran out of paper Resend the page The machine at the other end received the page that you sent but it had errors on 0 08 the page You may want to resend the page in question The other party s memory could also be full Contact the other party and ask them to make room in their memory for your message 0 14 Same as for code 0 06 The other party does not have the confidential or transfer function ate The other party s memory may be full of 0 16 Same as for code 0 04 Zi 0 20
32. manual see page 81 Note Your sales or service representative will be able to help program all the necessary group and transfer station numbers in the various broadcasting terminals throughout your proposed network Please coordinate with your sales representative to obtain correct programming at the time of installation Batch Transmission The use of Batch Transmission is critical to making your Group 4 ISDN kit a cost effective alternative to Group 3 Set up a batch for each of your major fax message destinations To do this decide on separate times of execution for each of your batch files Then if you wish to send a message to one of these destinations use Send Later to delay the transmission until the time that you decided for that destination See page 124 for a description of the Batch Transmission feature 232 APPENDIX C ISDN G4 OPTION TYPE 90 Setting up the Group 4 Interface Before you start sending faxes using the Group 4 interface there a few items that you have to store in your machine These are as follows O Subaddress Key J Own ISDN G4 Number Own ISDN G3 Number O Next Transfer Station Subaddress Key Group 4 fax machines may be connected to a multiplexer or similar device Inputting the subaddress of a destination fax machine will allow you to reach it directly if it is connected behind a multiplexer or similar device The subaddress can be thought of as similar to the extension number of a te
33. n z z lt H za To set up this network the following programming must be done O Terminal C must contain two preprogrammed groups Group 1 must contain terminals and J Group 2 must contain terminals E F G and H In Group 1 terminal D must be specified as the Group Transfer Station O Terminal B must contain a preprogrammed group Group 1 This group must contain two numbers 01 and 02 These specify transfer using groups 1 and 2 that are stored in the Group Transfer Station In Group 1 C must be specified as the Group Transfer Station The ID codes of terminals A B C and D must be the same m H QO gt A lt To start the operation terminal A does a transfer request using terminal B as the broadcaster and 01 as the end receiver this specifies transmission to the numbers stored in Group 1 at terminal B Cross reference Group Transfer Station see page 41 93 NETWORKING ADVANCED FEATURES Your Machine as a Transfer Station Memory Card or Hard Disk Required Your machine can be a Transfer Station for other people to use for their Transfer Requests If the requesting party is using a machine of the same manufacturer as your machine they must perform the Transfer Request procedure given after page 87 Any requesting party must have the same ID Code as your machine s However if the requesting party is using a machine made by another manufacturer or if they couldn t get the Tra
34. 39 Checking Which Numbers are Already in the Group 40 Storing a Label for this Group 40 Storing a Group Transfer Station 41 Erasing the Group 42 Limits on the Use of Stored Telephone Numbers 43 DEALING WITH JUNK FAX MAIL 44 OTHER ITEMS TO PROGRAM AT YOUR LEISURE 44 ROUTINE OPERATION SENDING A FAX MESSAGE 45 Precautions Concerning Unacceptable Document Types 45 Transmission Procedure at a Glance 47 Overview 47 Immediate Transmission 47 Memory Transmission 48 Sending to Just One Location 49 Sending to More Than One Location Broadcasting 51 Check your Destinations Before Dialing 52 Possible Problems 53 Contrast Resolution and Halftone Modes Contrast Resolution Halftone Selecting the Halftone Type Home Position Setting Adjustments Dialing with the Telephone Directory Optional Features for Transmission Personal Code Send Later Transmission Deadline TRD Page Count Immediate Transmission only Auto Reduce On Off Selection Switch Auto Reduce Home Position Adjustment TTI ID Transmission Economy Transmission On Off Selection Switch Storing the Economy Transmission Time Voice Request This feature requires a handset Direct Fax Number Entry Immediate Transmission Procedure Converting Immediate Transmission to Memory Transmission Transmission Mode Home Position Adjustment Using the Stamp Changing the Stamp On Off Home Position Setting Redialing Automatic Redialing Using the Al Artificial Intelligence Redial Key RECEI
35. 6 0 2 2 2 2 9 O USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO MES TO END 2 The settings for switch 00 are now SsWITcHas Cllr shown on the bottom line of the display 3 Press until the settings for switch 02 SWITcHea Cleon are shown Each digit from 0 to 7 controls one of the reports except digit 1 as follows 765432 0 O Fa Digit Purpose 0 Transmission result report memory transmission 0 Off 1 On Default Setting On 1 Do not change this setting 2 Memory storage report 0 Off 1 On Default Setting Off 3 Polling reserve report 0 Off 1 On Default Setting Off 4 Polling result report polling reception 0 Off 1 On Default Setting On 5 Transmission result report immediate transmission 0 Off 1 On Default Setting On 6 Polling clear report 0 Off 1 On Default Setting On 7 TCR 0 Off 1 On Default Setting On 4 lf you wish to change a setting press the appropriate key on the keypad For example to change digit 2 press 2 5 Finish 187 AUTOMATICALLY PRINTED REPORTS REPORTS Note To switch the Confidential File Report on or off use Function 81 see page 128 O To switch the Error Report on or off contact a service technician o You may program one of the User Function Keys to switch the Memory Storage Report on off Use Function 35 see page 163 to see how to do this Printing a Sample of Data on the Reports
36. 7 8 9 Job Currently in Progress 1 Storing to Memory Vv x Y x Y 4 Vv x 2 Printing from Memory Vv x x Vv Vv x Vv x 3 Copying x x x x Vv x Vv x 4 Printing an Automatic Report A x x Y Y x Y x 5 Immediate Transmission x Vv x x x x x x 6 Memory Transmission Vv Vv Y 4 x x x 4 7 Receiving and Printing a Fax Vv x x x x x x x 8 Receiving a Fax to Memory Y Y Vv Vv x x x Vv 9 Printing a Fax Message ora x x x x x v x v Report Manually v Possible Impossible Inch to millimeter Conversion This machine is designed for use on digital data networks using Group 4 As a result the hardware of this machine is set up to scan on a dot per inch basis However Group 3 fax machines are set up to scan and print on a dot per millimeter basis This means that if a dot per inch based machine like this one transmits to a dot per millimeter based machine the data will be distorted slightly as it is printed at the other end the data is shortened by about 1 across the page and expanded by about 1 down the page If you wish you may ask a service technician to switch this conversion on or off If you switch it on the machine will correct for the distortion 182 ADVANCED FEATURES OTHER RDS Remote Diagnostic System Overview If your machine has a problem a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong wit
37. H 1 Function 4 1 5 PERS CODE 7346 No TO CANCEL OCT 10 08 23AMRX OK 10PAGES 2125551234 2 Scroll through the past communications onthe screen using Tf and To print the TCR 179 OTHER ADVANCED FEATURES Entering PC Printer Mode Printer Interface Required fay Using PC Printer Mode you can connect your fax machine to an IBM or compatible personal computer and use it as a printer Documents printed from your computer will be sent to your fax machine as text ASCII characters or graphics vector or dot image depending on the application that you are using They will not be sent in the same way as fax messages which are always dot images You must obtain the optional Printer Interface Type 90 and the optional Paper Feed Unit before you can use PC Printer Mode Then you must do the following procedure if you wish to enter printer mode For full details about the printer interface kit see the operation manual for the printer interface kit 1 Function 3 7 SET PRINTER MODE ves TO END READY P3 P Si You can now operate the printer Selecting the Paper Feed Cassette for Printer Mode Printer Interface and Paper Feed Unit Required Use the following procedure to select which cassette the machine will use for printouts from your computer 1 Function 6 0 2 2 2 2 e K then
38. If your telephone normally sends out tones when dialing use the TT setting if it normally sends out pulses use the DP setting Also make sure that the switch on the handset is set up correctly IMPORTANT POINTS ABOUT POWER CONNECTION O The wall outlet supply must not vary more than 20 V either side of 115 Vac The power cord should not be laid in a place where it might trip somebody O Do not lay anything on the power cord If you have to use an extension cord make sure that it is capable of carrying 125V 15A and that your facsimile terminal is the only piece of equipment connected to that cord 22 BEFORE YOU SEND YOUR FIRST FAX SOME ITEMS MUST BE PROGRAMMED FIRST Overview After you have installed your new machine and connected it to the telephone line there are a few things that you have to do before you start to send fax messages from your new machine You should set up your machine s clock and identification In fact for faxes sent to from or within the United States the United States Federal Communications Commission FCC states that the fax message must contain header information that identifies the sender or the sender s organization and the date and time that the fax was sent To do this program the following features O Date and Time Daylight Saving Time see page 24 O RTI Remote Terminal Identification see page 26 O TTI Transmit Terminal Identification see page 26 O CSI Called Subscr
39. If you wish to switch Substitute Reception on or off do the following procedure See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 BJ 2 2 9 EJ USER PARAMETER PRINT LIST O Atthis time you can print a User Parame DEFAULT 01000000 ter List if you press gt Start SWI TCHOO C REE END 2 The settings for switch 00 are now switcHaa Eere shown on the bottom line of the display 3 Press until the settings for switch 05 are shown The settings that you need to change are those for digits 0 and 3 SW ITCHOS paalla 3 0 The meanings of these settings are as follows Digit Purpose 0 Substitute Reception under all circumstances for example if you have limited memory space 0 Disabled 1 Enabled Reception to memory including Substitute Reception Memory Lock Forwarding 3 and Transfer Requests from another station when no RTI or CSI identifiers were received from the other party 0 Enabled 1 Disabled 4 If you wish to change the setting press 0 or 3 5 Finish 76 ROUTINE OPERATION TELEPHONE CALLS TELEPHONE CALLS A handset is required to execute the procedures in this section You can use your fax machine for dialing in the same way as you would use a telephone This is useful when calling fax machines that are usually kept in Manual Receive Mode as well as for telephone c
40. LINE NOT AVAILABLE Try again later FAX NUMBER CHANGED Find out the new fax number REMOTE FAX REJ ECTED Contact the user at the other end UNABLE TO CONNECT Try again NO RESPONSE Try again x lt NETWORK BUSY Try again later 5 CLASS NCOMPATI BLE The other terminal s signaling mode Ei is not compatible with yours and the gt message cannot be sent CHECK I NTERFACE Check that the ISDN line cord is connected properly Then try again To remove the message from the display make sure that the Communicating indicator is not lit then press 243 GLOSSARY ADF Automatic Document Feeder A device which feeds the pages of a multipage document one at a time in the order that you arranged the pages in the stack Batch Numbering Page Count This is a way of numbering pages that allows you to check whether you received all pages and if not which ones are missing For example if you receive two pages with p1 3 printed on one and p2 3 on the other you have just received a three page document but page 3 didn t make it BPS Bits Per Second This is the data communication rate In G3 mode your fax terminal digitizes documents transforming them into bits binary digits an average page will produce about 200 000 of them and then sends them out at a top speed of 9 600 to 14 400 bps depending on the model Broadcasting In G3 fax communication terminology broadcasting is the transmission of a document to m
41. Note that lines are missing from the page at the indicated locations ECM Error Document Correction Mode is an effective countermeasure against this type of error you have the choice of having the ECM feature switched on or off It is switched on before the machine leaves the factory Refer to page 123 for more information about ECM Transmit Received Message gt The line condition is affected by the weather thunderstorms can cause electrical noise on telephone lines In addition the operation of the equipment in the telephone company s control office can also cause noise on the line INTRODUCTION SOME OF THE THINGS THAT THIS MACHINE CAN DO This machine has many features Here is a sample of what the machine can do Sending a Fax to More Than One Location Network Features including Transfer Request ie es a 1 EJ See page 51 3e E See page 81 Restricting Access to the Machine Quick Dial Speed Dial and Group Dial See page 29 Sending a Fax Later Confidential Communication ie CA um See page 60 See pages 104 and 126 INTRODUCTION Keystroke Programs User Function Keys Lael Z Q i Q 5 P4 R Z aa G amp E See page 99 se Auto Document sends a commonly Authorized Reception cuts out junk fax mail transmitted page
42. O The printer paper may have jammed If so remove the jam see page 215 C1 If the Call Service indicator is lit your machine needs to be repaired If there appears to be no problem somebody may be making copies while a fax message is coming in The messages received into memory will be printed and erased after the machine has been returned to normal operation 15 RECEIVING FAX MESSAGES ROUTINE OPERATION Switching Substitute Reception On or Off There are two conditions under which you may wish to disable this feature O If you do not like keeping received fax messages in memory After your machine has received a fax message to memory it sends an OK signal to the other end However if something happens to your machine and you lose the fax message before you have a chance to read it the sender will not be informed Therefore you may not wish to use the Substitute Reception feature O If you do not wish to have your memory full of mail from unknown senders If you have not enabled the Authorized Reception feature you can receive fax messages from anybody However you can see who they are from because their identifier the TTI is printed at the top of each page If the other party has not programmed their identifiers perhaps in an attempt to hide their identity you may not wish to receive their messages into memory which would take up valuable space Cross reference ECM see page 123 Authorized Reception see page 132
43. Q Label input and editing see page 7 eres Ge 4 Either Store this RTI as a wild card Otherwise AUTHORI Z RX ENTER RTI CSI TO CANCEL N 5 Either O Enter another RTI or CSI Go to step 3 O Finish Go to step 2 6 Scroll through the stored RTIs CSls on the screen with O It is not possible to edit an RTI CSI if you wish to do so you must delete the incorrect entry and re input it To delete the displayed RTI CSI Go to step 2 When you have finished Go to step 2 133 RECEPTION ADVANCED FEATURES Switching Authorized Reception On Off Before you use Authorized Reception you have to switch it on using Function 81 If it is switched off the machine will accept any incoming fax message 1 Function 6 0 2 2 2 2 8 O PSTN LI NE TYPE SELECT DP FEsS TO END 2 Scroll through the list of features with T and until AUTHORI ZED RECEPTI ON appears 3 Change the on off setting by pressing or 4 Finish Forwarding Memory Card or Hard Disk Required Overview Using this feature you can send fax messages coming in from certain locations on to another fax machine The terminals that receive your forwarded messages are called forwarding terminals If other fax machines in your organization have this feature you can use Forwarding to set up distribution chains for incoming fax messages 134 ADVANCED FEATURES RECEPTION To set up Forwar
44. Report 186 On Off switch 187 Polling Result Report 186 On Off switch 187 Power Failure Report 186 Power Saver 176 On Off switch 178 Power supply 14 Printing a file from memory 162 Program List 101 192 Programming Area Code Prefix 84 Authorized Reception 133 Confidential ID 127 Country Code 83 CSI Called Subscriber Identification 27 Date and Time 24 Daylight Saving Time 24 Economy Transmission Time 67 Forwarding 134 Function Programs 164 Group Dial 38 Group Transfer Station 41 ID Code 85 Language Selection 23 Memory Lock ID 129 Multi sort Document Reception 146 Next Transfer Station 235 On Off Switches 9 Personal Codes 110 Power Saver 177 Quick Dial 31 Quick Dial ISDN 238 RTI Remote Terminal Identification 26 Speaker and Buzzer Volume 80 Specified Cassette Selection 141 Speed Dial 34 Speed Dial ISDN 238 Telephone Directory 34 Telephone Line Type 28 TTI Transmit Terminal Identification 26 User Function Keys 163 User Parameters 10 Using an OMR Sheet 170 171 175 Your Machine s ISDN Group 3 Number 234 Your Machine s ISDN Group 4 Number 233 Your Machine s Telephone Number 84 Protection against wrong connections 122 Q Quick Dial 29 Programming 31 238 Programming by OMR Sheet 170 Using a Quick Dial number 50 51 Quick Dial Keys 20 Quick Dial List 31 192 R RDS Remote Diagnostic System 183 224 Receive File Indicator 75 Reception Auto Receive Mode 75 Confidential Reception
45. SPECIFICATIONS 229 APPENDIX APPENDIX A PAPER FEED UNIT 230 Operation 230 Maintenance 230 Copy Jams 230 APPENDIX B FAX MEMORY TYPE 90 40 MB HD 231 General 231 Operation 231 APPENDIX C ISDN G4 OPTION TYPE 90 232 Introduction 232 Setting up the Group 4 Interface 233 Subaddress Key 233 Own ISDN G4 Number 233 Own ISDN G3 Number 234 Next Transfer Station 235 Operation 236 Dialing and Storing Telephone Numbers 236 Overview 236 Transmission Procedure 237 Storing a Telephone Number 238 Automatic Fallback from Group 4 Mode to Group 3 Mode 240 Terminal ID 240 Explanation of the Items in the Group 4 Identifier 241 Transmitter and Receiver Terminal IDs 241 Date and Time 241 Page Number 241 Switching the Command Information Line On Off 242 Terminal ID Verification 243 Troubleshooting 243 Call Progress Signals CPS 243 GLOSSARY 244 INDEX OFFICIAL NOTICE TO USERS FUNCTION LIST INTRODUCTION Thank you for purchasing this product This multi function office machine offers a wide range of fax printer and convenience features WHAT DOES A FAX MACHINE DO When you write a letter you normally seal it in an envelope attach a stamp and post it in the nearest mail box Then in a few days depending on the postal service the letter will arrive at its destination However you may not be aware of its arrival until you get a return letter Z Q i Q a P4 jam Z A fax machine speeds up this process After you have writt
46. Speed Dial see page 29 184 REPORTS AUTOMATICALLY PRINTED REPORTS The following reports are automatically printed out at the appropriate time Descriptions of the Available Reports TCR Transmission Confirmation Report This report gives detail on each communication made by your terminal It is automatically output after a certain number of communications Transmission Result Report This report is printed out after every transmission It shows whether each transmission was successful or not If you have switched this report off a Communication Failure Report will be printed when a communication fails Error Report This report is printed after each unsuccessful communication compare with the Communication Failure Report below which is printed after an operation has been completed So while doing a broadcast the machine may print a number of error reports and at the end it prints a Communication Failure Report or Transmission Result Report if it is switched on D am aa Check the report and retransmit any pages that were not sent Keep any error reports that are printed as they may be useful for a service technician if a particular problem continues or gets worse Communication Failure Report This report is printed after executing an operation whether it be a single transmission or a broadcast from memory if a transmission failure occurred during that operation It is only printed
47. a Group Transfer Station The Group Transfer Station is one of the features of this machine that allows you to set up fax transmission networks Briefly the Group Transfer Station allows another party to send you a fax message and instruct your machine to send it to each number in the same Group through the Group Transfer Station which acts as a broadcaster This means that your machine will relay the fax message to the Group Transfer Station and that station will then send it on to each of the numbers stored in that Group All this will be done automatically without requiring your presence at the machine Group Group Transfer Station C End Receivers D E and F The use of the Group Transfer Station is described in more detail in the section entitled Networking To store a Group Transfer Station for a particular Group first enter Group Programming mode as explained on page 38 Then 1 Press 4 GROUP DI AL ENTER TRANSF STN G 01 08 DEST 0 W0 TO CANCEL 2 Store the telephone number of the termi nal that you wish to act as the Group Transfer Station for this group C Input the number as a Quick Dial Speed Dial or full number at the keypad Example Quick Dial 15 press 15 GROUP DI AL res oR exe G 01 08 DEST 0 m XYZ COMPANY LONDON 41 YOUR FIRST FAX A Z ica n 5 Oo 5 aa aa aa za za BEFORE YOU SEND YOUR FIRST FAX 3 GROUP DIAL S
48. and the ISDN G4 kit cannot both be installed together on the same machine 1Copyright Notice IBM is a registered trademark of International Business Machines Corporation WARNING This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense CAUTION Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure Class A This Digital Apparatus does not exceed the Class A limits for Radio noise emissions from Digital Apparatus as set out in the Interference causing equipment entitled Digital Apparatus ICES 003 of the Department of Communications Cet appareil num rique respecte les limites de bruits radio lectriques applicables aux appareils num riques de classe A prescrites dans la norme sur le mat riel brouilleur Appareils Num riques NMB 003 dict e par le mini
49. at the other end to be unmarked Cross reference TTI see page 26 Label Insertion see page 120 1 Either Press J 0 Oo If you have previously OPTION SELECT ves TO END x programmed this feature as a AUTO REDUCE OFF User Function Key press that ON key TTI 64 ROUTINE OPERATION SENDING A FAX MESSAGE 2 Press J until TT ON OFF is displayed If you wish to change the TT setting press or until the displayed setting is correct 3 when you have finished ID Transmission e 8105 1234 You must have stored an ID Code before you can use this feature see page 85 aa Z jam m P4 OPERATION If you switch ID Transmission on transmission will only take place if the other terminal s ID Code is the same as yours This feature can stop you from accidentally sending information to the wrong place if you co ordinate ID Codes with the other party This feature works in the same way as Closed Network To enable Closed Network you must have it switched on by a service technician it then stays on for all communications until you have it switched off However you can use ID Transmission for whichever transmissions you like For receptions ID Transmission does not work you will have to use Closed Network if you wish to use this type of feature for your received fax messages ID Transmission may not be reliable when communicating with terminals produced by another make
50. cassettes that is not affected by the jam However if there is no available cassette with the same paper size as the one that was originally selected for printing substitute reception will take place 230 APPENDIX B FAX MEMORY TYPE 90 40 MB HD WARNING Do not attempt any maintenance or troubleshooting other than that mentioned in this manual General You can upgrade the memory capacity of the facsimile machine with this hard disk unit Neither the standard memory nor the optional 1 Mbyte or 2 Mbyte memory card can be used if you install the hard disk unit This manual contains information about using the hard disk CAUTION Do not knock shake or move the hard disk unit while the hard disk is working Note The hard disk read write head automatically moves to the shipping posi tion in standby mode Operation The operating procedures are the same as those already described in this manual The memory features of the hard disk are the same as the features of the standard memory or the optional 1 Mbyte 2 Mbyte memory card except for the following items 1 The data will remain on the hard disk even if you switch off the power to the machine 2 The hard disk can store up to 1 200 pages based on the CCITT number 1 test chart The memory capacity is 40 Mbytes Note Do not knock shake or move the hard disk unit while the hard disk is working as Q Z i a D lt 231 APPENDIX C ISDN G4 OPTION TYPE 90
51. checking 52 ROUTINE OPERATION SENDING A FAX MESSAGE Possible Problems You want to take out the document Press the scanner release button open the scanner and take out the document Caution Do not pull out the document without opening the scanner or you will damage the machine You want to send more than 50 pages While the last page is being fed in place more pages up to 50 in the feeder You made a mistake while dialing If you already pressed press immediately If you haven t pressed yet either q The entire number is deleted Enter a new number q Only the last digit is deleted Indicators are blinking If the Clear Original indicator 24 is blinking Take out the document see page 213 Then redial the destination O If the Line Fail indicator 4 on the operation panel is blinking If the Communicating lamp is not lit press If the Communicating lamp is lit wait until it goes out then press The buzzer is ringing The other party wishes to speak with you Proceed as shown below t m 579 a m gt Speak After speaking No more pages to send More e Ask the other G pages gt party to press gag PY Start jaa Z jam m P4 OPERATION 53 SENDING A FAX MESSAGE ROUTINE OPERATION Contrast Resolution and Halftone Modes You may wish to send many different types of fax message Some of these may
52. circular scroll key on the operation panel If you wish to enter a punctuation mark or symbol use Quick Dial 31 or 63 See Punctuation Marks and Symbols on the next page for more details Quick Dial 32 or 64 can be used as a Shift key to select upper or lower case letters KEY DESCRIPTION KEY DESCRIPTION KEY DESCRIPTION 01 33 A 12 44 L 23 55 W 02 34 B 13 45 M 24 56 X 03 35 C 14 46 N 25 57 Y 04 36 D 15 47 O 26 58 Z 05 37 E 16 48 P 27 59 06 38 F 17 49 Q 28 60 Not used 07 39 G 18 50 R 29 61 08 40 H 19 51 S 30 62 Space 09 41 20 52 T 31 63 Punctuation Marks 10 42 J 21 53 U and Symbols 11 43 K 22 54 V 32 64 Shift key see p 8 HOW TO USE THIS MANUAL Punctuation Marks and Symbols seLect JM Ps If you press 31 or while entering a 1 2 3 4 5 6 amp label a menu of symbols will appear as 7 8 9 No TO CANCEL shown on the right To select a symbol press the required key on the ten key pad For example if you wish to enter a press 3 Then move the cursor forward with the scroll key so that you can enter the next letter digit or symbol in the item that you are typing into the display O If the symbol that you need is not on the screen scroll through the pages of symbols with the T and keys Shift Key As shown in example C on page _5 ABC can be seen in the bottom right of the display while you ar
53. days of the week Example Press twice to go to POWER SAVER DAY OF WK Tuesday TUE M 12 00am on 12 00am ves TO END 3 Program the first timer for Tuesday O Both timers for each day have an ON OFF setting ON means that the heater will switch on at the time indicated OFF means that the heater will switch off at the time indicated To change the ON to OFF or the other way round press When the ON OFF display is correct POWER SAVER DAY OF WK TUE ON P ooam on 12 00am yes TO END O Input the time o 9 o o Repeat step 3 for the second timer O Input 0 6 0 0 for the timer value To change AM to PM and the other way around press POWER SAVER DAY OF WK TUE ON 09 00AM oFF 06 pm yes TO END Q H QO gt Q lt KEEPING THE HEATER ON ALL DAY Set both timers to ON 12 00AM KEEPING THE HEATER OFF ALL DAY Set both timers to OFF 12 00AM 4 Either Program the timer for another day Go back to step 2 J Finish NOTE To print the received messages while the heater is off press any key After all the messages have been printed the heater will stay on for 5 minutes before switching off again Because of this the Power Saver does not give you complete security for received documents For this type of security use the Memory Lock feature see page 129 177 OTHER ADVANCED FEATUR
54. department name within the company 1 Function 6 0 2 2 2 2 6 1 then J until the screen is as RTI shown opposite TOSET PREVI OUS No TO CANCEL NEXT 2 RTI TO CANCEL ABC 3 Input the RTI that you will be using Example XYZ COMPANY Note Not more than 20 characters RTI Fes or cir Q Input and editing are explained on page 7 ABC 4 TTI Transmit Terminal Identification Your TTI is printed at the other end on the top edge of each page that you send The TTI can have up to 32 characters numbers and letters can be used along with some punctuation marks Program something easy to recognize such as your name company name or department name within the company 1 Function 6 0 2 2 2 2 6 1 then J until the screen is as TTI shown opposite TO SET PREVI OUS No TO CANCEL NEXT 2 TTI LABEL I NSERTI ON sELECT E ves TO END 1 INPUT 2 COPY RTI 26 BEFORE YOU SEND YOUR FIRST FAX 3 Either O Copy the RTI across and store that as the TTI 2 Then go to step 5 Or if you wish to edit the TTI T O Input a new TTI or edit the TTI that is already there 1 Go to step 4 wo TO CANCEL ABC 4 Input the TTI that you will be using Example XYZ COMPANY HEAD OFFICE Note Not more than 32 characters TTI OR cur Input and editing are ABC explained
55. displayed on the bottom line of the display If the settings for this switch are the way that you want them go to step 4 O The top line shows the settings normally seen in a machine just delivered from the factory a3 O 3 To change the required setting press a gt number from 0 to 7 corresponding to the OS digit that you wish to change TE Example 0 The value of the digit USER PARAMETER PRINT LIST changes in this case from 0 to 1 DEFAULT 01000000 E Bn SWI TCHOO Yes TOEND Each switch contains 8 digits which act as on off switches for various features The digits are numbered from 7 to 0 the setting of digit 7 is shown at the left side of the display and digit O is at the right 4 Either Scroll through the switches with 7 and until the required switch appears Then go to step 3 J Finish The user parameter switches are outlined below Switch 00 Home position settings Digit Purpose 0 Stamp 0 Off 1 On successfully scanned documents will be marked 1 Resolution Digit 2 Digit1 Setting Digit2 Digit1 Setting 2 0 0 Normal 1 0 Darken 0 1 Lighten 1 1 Do not use this 3 Resolution Digit 4 Digit3 Setting Digit 4 Digit3 Setting 4 0 0 Standard 1 0 Super Fine 0 1 Detail 1 1 Do not use this 5 Transmission mode 0 Memory transmission 1 Immediate transmission If you change any of the contrast resolution transmission mode stamp o
56. in small boxes In i PRESS ves OR ctr No this example you can press the Yes No or Clear keys or the down arrow on the scroll key see the arrow at the top right MEMORY TRANS OPTI ONS Example B The choices of settings fora STFU RE DERE ea feature are shown on the screen The ee ee Ton ae current setting is highlighted white on black If you press the right pointing arrow Be on the scroll key the setting will be changed to OFF Example C The ABC in the bottom right of QUI CK DI AL ENTER LABEL the display indicates that you can input m 01 letters using the Quick Dial Keys and Dn 33 numbers using the ten key pad on the operation panel HOW TO USE THIS MANUAL Most procedures start from standby mode MEMORY TRANS APR 4 12 25PM that is when the display is as shown on the SET DOCUMENT right The value after MEMORY shows how MEMORY 100 much memory space is remaining NOTE If you start a procedure and do not enter anything at the operation panel for more than 5 minutes the machine returns to standby mode Symbols The text contains a few symbols that highlight important points or direct you towards other parts of the manual that are related to the feature currently being described indicates a hint for example indicating a page number where related information can be found indicates that you can acces
57. in the Group First enter Group Programming mode as explained on page 38 Then 1 Press 2 2 Press J to scroll through the numbers on the display C1 To erase the displayed number this group 3 Now you can either from 1 to 5 O Start working on another Group Storing a Label for this Group GROUP DI AL No TO CANCEL G 01 08 DEST 1 25 CLR XYZ COMPANY ROME O When you have finished checking Use another module press a key GROUP DI AL SELECT Ea G 01 08 DEST 0 ES TO END 1 ADDRESS 2 CHECK 3 LABEL press then go to step 2 of the procedure on page 38 Return to standby mode by pressing First enter Group Programming mode as explained on page 38 Then 1 Press 3 GROUP DI AL G 01 m 08 A ABC ENTER LABEL 2 Input a label for the group using the Quick Dial keys Example EUROPE BRANCHES Q Inputting and editing labels see page 7 3 Press Now you can either procedure on page 38 40 GROUP DI AL G 01 m os EUROPE BRANCHES ABC res or ea no GROUP DI AL SELECT B G 01 08 DEST o Es TO END 1 ADDRESS 2 CHECK 3 LABEL O Use another module press a key from 1 to 5 Start working on another Group press then go to step 2 of the Return to standby mode by pressing BEFORE YOU SEND YOUR FIRST FAX Storing
58. jam this could result in excessive wear and tear of the mechanical components of the scanner If a jam does occur press the Stop key immediately 125 RECEPTION ADVANCED FEATURES RECEPTION Confidential Reception Memory Card or Hard Disk Required Overview If the other party sent you a message using Confidential Transmission the message is stored in the memory and not printed The Confidential File indicator on the operation panel lights up to inform you when a confidential message has come in Also if you have switched Confidential File Report on the machine will print a report whenever a confidential message comes in There is no need to do anything immediately When you want to print the message input the Confidential ID Notes For this feature to work properly you must have stored a Confidential ID in advance If the machine s Confidential ID does not have any effect contact the sender and check whether they used Confidential ID Override to over ride your ID Print the TCR to find out who the sender is if necessary O If you have forgotten the machine s Confidential ID print a User Pa rameter List or call a service technician for assistance Cross references Confidential ID see page 127 TCR see page 185 Confidential File Report see page 186 Confidential Transmission see page 104 Confidential ID Override see page 104 User Parameter List see page 193 126 ADVANCED FEATURES RE
59. machine you must allocate relatively obscure codes to all authorized users and try to avoid obvious numbers such as 0001 113 TRANSMISSION ADVANCED FEATURES To switch Restricted Access On or Off do the following If you wish to switch Restricted Access on or off do the following procedure See page 10 if you need more information about the User Para meter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 O USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO Re HT eno 2 The settings for switch 00 are now swiITcHaa Cleo shown on the bottom line of the display 3 Press until the settings for switch 04 swiTcHas Cll are shown The setting that you need to change is Digit 5 digit 5 0 Restricted Access is Off 1 Restricted Access is On 4 If you wish to change the setting press 5 5 Finish Operating the Machine with Restricted Access Switched On If you have switched Restricted Access on the display is as shown below when the machine is in standby mode Before you can use the machine you must enter your personal code that you have already registered in the machine See page 110 for how to store Personal Codes RESTRICTED ACCESS ENTER CODE CODE DEC 4 11 50AM 1 Enter your personal code Example 3 6 B 2 After a second the normal standby display will appear and you can use the machine If NOT PROGRAMMED appears you entere
60. machine are printed Page Number 001 001 File number followed by page number Example Batch Transmission Receiving a three page file and a two page file First page 001 001 Fourth page 002 001 Second page 001 002 Fifth page 002 002 Third page 001 003 as Q Z i a D lt 241 APPENDIX C ISDN G4 OPTION TYPE 90 Switching the Command Information Line On Off This is similar to the TTI On Off switching option for Group 3 Transmission see page 64 The Command Information Line consists or the Receiver and Transmitter Terminal IDs the Date and Time and the Page Number Normally this line is printed at the top of each of the pages you transmit when they are received at the other end The top of the image will be overprinted if there is no margin at the top of the transmitted page In some cases you may wish the other party to receive an unmarked copy of your original In this case you can switch the Command Information Line off Note If you switch the Command Information Line off make sure that Label In sertion is also off if you want the image received at the other end to be un marked To switch this feature on or off do the following See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 EJ USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO FYES TO END 2 The settings for s
61. notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 5 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications in order to maintain uninterrupted service 6 In the event of operation problems document jam copy jam communication error indication refer to the solving prob lems section in this manual 7 If you cannot correct the problem please contact the RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX for repair and warranty information If it is causing harm to the telephone network the telephone company may request you to disconnect the equipment from the network until the problem is resolved 8 This equipment cannot be used on telephone company provided coin service Connection to Party Line Service is sub ject to state tariffs WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings CANADA The Canadian Department of Communications label identifies certified equipment This certification means that the equipmen
62. of features with the T and keys until SELECT HALF TONE appears SPD MODE yes TO END 3 Change the setting by using or SPD MODE The machine will use the Basic Halftone Process STD MODE The machine will use the higher quality Error Diffusion Process 4 Finish Halftone Mode slows down the transmission speed and may increase your communication costs especially if you use the Error Diffusion process Higher resolutions also do this This is because these settings create larger amounts of data to be sent Messages are transmitted the fastest if you use the standard resolution setting and keep Halftone off 56 ROUTINE OPERATION SENDING A FAX MESSAGE Home Position Setting Adjustments For the contrast resolution and halftone you can select whether the settings return to home position at the end of transmission in a new machine they do Also you can change the home positions of these settings If you need other adjustments contact a service representative The procedure is as follows see page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 2 C USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO res TO END O At this time you can print a User Parameter List if you press 76 4321 2 The settings for switch 00 are now swiITcHaa CASE shown on the bottom line of the display
63. of the following ways ROUTINE OPERATION MEMORY TRANS OPTI ONS PRESS ves OR cir a Ten Key Pad b Quick Dial c Speed Dial d Handset O one Example Quick Dial 12 13 Example Speed Dial lO Speed Dial L le Only if the telephone handset is installed If your machine is behind a PBX dial the access code then a pause then the telephone number For an international number press the Pause key after entering the country code 4 Start The machine stores your fax message 5 The machine dials and the line to the other party is connected STORI NG PAGE FILE NO MEMORY 99 1 0056 Note Watch the display The identification of the other party will appear 6 After sending the message the machine hangs up automatically 50 ROUTINE OPERATION SENDING A FAX MESSAGE Sending to More Than One Location Broadcasting oe See 1 Make sure that the machine is in om mode see page 49 2 Make sure that the Memory indicator is lit If it is not press 3 Place your fax message face down into the feeder If you only wish to scan a part of the document use the Specified Image Area feature See page 118 for details To broadcast without placing the MEMORY TRANS OPTIONS message in the feeder first see page 68 ENTER FAX NUMBER jaa Z P OP
64. on RECEPTION COPYING No printout the Add Paper indicator is lit The cassettes are empty a Add paper see page 194 No printout the Clear Copy indicator blinks The printer has jammed gt Clear the jam see page 215 Do user maintenance especially rollers N L and U if the lower cassette is installed See page 203 Copies appear dirty Does the original have a gray or colored background gt Select the Lighten contrast setting Copies are too light Does the original have a low contrast image gt Select the Darken contrast setting Copies are blank The original must be placed face down in the document feeder gt Position the original correctly See page 49 221 SOLVING PROBLEMS OPERATING DIFFICULTIES SOLVING PROBLEMS Problem Required Action Copy paper mlsfeeds occur frequently Is the proper paper in the paper tray Paper size and weight must be within the standards set for this machine Is folded wrinkled damp or curled paper in the paper tray gt Always use dry undamaged paper Is the paper set properly in the paper tray gt Always load paper correctly See page 194 Make sure that there is not too much paper in the trays do not fill them up over the load limit mark Are there any pieces of misfed paper or other foreign objects in the machine gt Make sure that the paper path is co
65. on page 7 5 CSI Called Subscriber Identification Bx as DIP Ow a S3 fF jaa Your CSI appears on the other party s operation panel during communication instead of your RTI if the other party s machine is another manufacturer s product The CSI can have up to 20 characters only numbers and spaces can be used Enter your fax machine s telephone number because some features of your machine may not work if the CSI is not the same as the telephone number 1 Function 6 0 2 2 2 2 6 1 then J until the screen is as CSI shown opposite TO SET PREVI OUS TO CANCEL NEXT 2 CSI res TO END 3 Input your telephone number Note Not more than 20 digits O If you wish to input a sign to signify your international dial access code this is a common practice in Europe 31 CSI OR 212 555 6789 4 27 BEFORE YOU SEND YOUR FIRST FAX Telephone Line Type If the setting of this feature is incorrect you will not be able to dial using the machine s keypad or automatic dialer There are two basic types of telephone company exchange O Exchanges using Tone Dialing also known as DTMF TT or sometimes PB O Exchanges using Pulse Dialing also known as PD or DP The telephone line type setting in your fax machine must match the type of exchange that you are connected to If you are not sure what typ
66. page 120 Note You cannot use the following procedure to store Groups Keystroke Pro grams or Auto Documents BEFORE YOU SEND YOUR FIRST FAX Programming a New Quick Dial 1 Function 3 1 QUI CK DIAL CHOOSE KEY O At this time you can print a Quick Dial oy PRINT LIST List if you press No TO CANCEL 2 Press the Quick Dial Key that you wish to program Example QUI CK DIAL res OR O If you pressed the wrong key m press 3 QUI CK DIAL ENTER FAX NUMBER m 01 TO CANCEL 4 Enter the telephone number at the op QUI CK DIAL OR eration panel s ten key pad m 01 If your machine is behind a PBX include the access code and a pause before the tel number For an international number place a pause after the country code To input a pause press the Pause key BEFORE YOU SEND YOUR FIRST FAX 5 Yes 6 Either O Input a label using the Quick Dial keys Then press QUI CK DI AL ENTER LABEL m 01 ee Q Inputting and editing labels see page 7 Do not program a label Press i 7 Switch Label Insertion on or off Use the and arrows on the scroll key to select the required setting Then Yes 8 Either Program another Go to step 2 O Finish Editing a Quick Dial 1 Function 3 1 2 Press the Quick Dial key that you wish to edit Example O If the wrong number is displayed use the and keys to scr
67. press until the screen appears CASSETTE FOR PRINTER SELECT as shown on the right pee 2ND 3RD 4TH 57H Yes TO END 2 Use the and arrows on the scroll key to select the cassette that you would like to use for printer outputs 3 To store your setting 180 ADVANCED FEATURES OTHER Copying If you need to make a copy of something and there is no copier available use your fax machine Just place your original in the feeder and press the Copy key Copying an original is a good way to test contrast and resolution before sending a document if you are not sure that the settings that you have chosen are appropriate The copy made by your printer shows you how the message would look when received at the other end If it does not look good change the settings and try again Cross references Contrast Resolution and Halftone see page 54 1 Press COPY MODE NO OF COPIES SET DOCUMENT Note To cancel copy mode press Copy again 2 Use the and arrows on the scroll key to select the required copy paper size The number of choices that you have depends on how many pa per feed units you have installed Example Press COPY MODE NO OF COPIES SET DOCUMENT PAPER 8 5x11 3 Place your original in the feeder SOP MODE NO OF COR es PRESS PAPER 8 5x11 4 Input the number of copies that you need Example 3 copies press 3 COPY MODE NO OF COP
68. program the machine for polling reception immediate or send later It gives the file number time of polling and destinations including any Group numbers that you selected Polling Result Report This report is printed after your machine polls a message from another machine Polling Clear Report This report is printed after a polling file has been erased from memory Confidential File Report Memory Card or Hard Disk Required This report informs you when a confidential message has been received If the sender of the message used Confidential ID Override and specified an ID that is the same as one of the Confidential IDs stored with a Personal Code in your machine the name stored with that Personal Code will be printed on the Confidential File Report 186 REPORTS AUTOMATICALLY PRINTED REPORTS Transmission Deadline Report Polling Confirmation List If you selected the TRD Transmission Deadline option this report will be printed when the deadline passes The report will tell you whether the transmission was completed before the deadline or not If you selected TRD with Polling the Polling Confirmation List will be printed instead Switching Reports On Off Some of these reports can be switched on or off To switch a report on or off do the following See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function
69. separate section Cross references Send Later see page 60 Economy Transmission see page 66 ROUTINE OPERATION SENDING A FAX MESSAGE Sending to Just One Location OMR 1 Make sure that the machine is in standby mode O The display on the operation panel must be as shown on the right MEMORY TRANS APR 4 12 25PM SET DOCUMENT MEMORY 100 2 Carefully place your fax message into MEMORY TRANS OPTI ONS the auto document feeder ENTER FAX NUMBER To dial without placing the message in the eee feeder first see Direct Fax Number Entry on page 68 O If you only wish to scan a part of the document use the Specified Image Area feature See page 118 for details 2 ae E lt o jam K mS GOOD BAD O The pages must be placed face down in the O Do not use pages of different sizes feeder with the first page at the bottom of the The pages should be arranged loosely stack but the leading edges should be tidy as O Feed the pages in so that the top edge goes in shown above first Do not feed in more than 50 pages Do not use unsuitable types of original see pages 45 and 46 Adjust the document guides to fit the width of the pages Selecting Contrast and Resolution See page 54 Options for Sending a Message See page 59 Scanning only a part of the document Specified Image Area See page 118 49 SENDING A FAX MESSAGE 3 Dial in one
70. settings for switch 03 are shown The setting that you need to change is digit 5 Digit 5 0 The home position is Off After transmission Specified Image Area will switch itself off aa oe 1 The home position is On After 5 Finish transmission Specified Image Area will stay active and the lamp under the SAI TCH S alallaan 4 If you wish to change the setting press 4 Qn Of ze gt lt QH lt H Specifying am Image Area User Function Key will stay lit 1 Function 6 0 2 2 2 2 9 6 MAGE AREA Yes TO END skip LENGTH OO om SCAN LENGTH 000 MM 2 Input the skip length then press MAGE AREA TO END You must enter a three digit value SKIP LENGTH 075 MM For example for 75 mm input 075 SCAN LENGTH ooo Q 3 Input the scan length then press You must enter a three digit value ae For example for 95 mm input 095 O 1 inch is 25 4 mm You must input the dimensions in mm 4 Finish The machine returns to the transmission procedure Specified Image Area is available only when you are doing one of the following O Memory Transmission including Confidential Transmission and Transfer Request O Storing a document for Polling Transmission O Storing an Auto Document 119 TRANSMISSION ADVANCED FEATURES Label Insertion This feature supplements the TTI It uses the Personal Code and the Quick Dial or Speed Dial Label to inform the other pa
71. sizes are the most commonly used O Do not use damp paper or copies will be defective O Do not touch copy paper if your fingers are wet or oily fingerprints may appear on the copy O Keep paper in a vinyl bag if it will not be used for a long time Store in a cool dry place O Store flat Do not stand upright O The following materials cannot be used in the paper trays Post cards Tracing paper OHP sheets Adhesive labels O Do not overload the paper trays C1 If multi sheet feeding occurs or dog eared copies are made when using recycled paper in the paper tray fan the recycled paper and load it in the paper tray again TONER CARTRIDGES Store in a cool dark place Never store where they may be exposed to heat Keep out of the reach of children Do not eat toner O Do not lay heavy objects on toner cartridges Do not incinerate toner or toner containers Toner dust may cause flashback when exposed to an open flame OPERATING PRECAUTIONS While the machine is in operation do not turn off the main switch or unplug the power cord O Keep corrosive liquids such as acid off the machine O Do not allow paper clips staples or other small metallic objects to fall inside the machine O The fusing unit may be very hot Be careful when handling it 16 GENERAL PRECAUTIONS GENERAL Read the Important Safety Information at the front of this manual Since some parts of the machi
72. stored this is normally done by the service representative when installing the ISDN kit 4 Input the telephone number of the first transfer broadcasting station then press O This machine must be of the same TRANSFER manufacturer as yours and it must be able to act as a Transfer Station TRANSF 1 12125551234 Note Do not use the handset ore 5 Input the destinations for this transfer broadcaster You must use Quick Dials Speed Dials or Groups that are stored in the transfer broadcaster There is a shorthand notation for this purpose See the following examples J Quick Dial Key 01 0 1 O Speed Dial Code 10 1 0 I Group 01 A A A o Fy res TRANSFER NEXT NO OR TRANSF 1 12125551234 NOTE You can select up to 30 Transfer Stations and up to 30 End Receivers for each Transfer Station This number depends on how many numbers are currently waiting in memory to be dialed See the table on page 43 for more information concerning the limitations to this feature 88 ADVANCED FEATURES NETWORKING 6 Either O Enter more destinations for this transfer broadcaster go to step 5 O Input another transfer broadcaster and its destinations J go to step 4 O Start the transfer request NOTE You may use some transmission options such as Send Later See page 59 If you wish your machine to be a Transfer Station for other parties to use for th
73. stored and held on polling standby NOTE If you need to cancel a polling transmission operation use Function 23 see page 161 156 ADVANCED FEATURES OTHER Options for Polling Transmission When you store a document in memory for Polling Transmission you also have the following options Auto Reduce On Off This is the same as for normal transmission See page 63 TTI On Off This is the same as for normal transmission see page 64 Polling Standby Duration There are two options ONCE The message will be automatically erased from memory after it has been polled once KEEP The message will be kept in memory until you erase it yourself using Function 23 see page 161 While the message is in the memory it can be polled at any time by as many terminals that need it The options are only available if the following can be seen in the top right corner of the display OPTIONS EJ 1 V 0 7 option select fj By Les Toen AUTO REDUCE on egg TTI 2 Scroll through the options using the T and J arrows of the scroll key The list of available options is as follows 1 Automatic Reduction Oo TTI Polling Standby Duration KEEP The message is kept in memory until you erase it yourself ONCE The message is erased from memory after it has been polled once Qn Of Ze gt lt QH lt H If you wish to switch something on or off use the and arrows of the scroll key unt
74. terminal that is outside your fax network The ID Codes of the communicating machines are checked If they are not the same the communication is stopped 8105 1357 This feature is similar to the ID Transmission option but it cannot be switched on off for individual transmissions Din Of ze gt lt Am lt 5 Contact a service technician if you are interested in this feature Note This feature may not be reliable if you are communicating with a terminal produced by a different manufacturer Cross references ID Codes see page 85 ID Transmission see page 65 Closed Network Reception see page 152 121 TRANSMISSION ADVANCED FEATURES Protection Against Wrong Connections This feature prevents the automatic switching equipment in the telephone network from accidentally connecting you to the wrong fax terminal However it does not help you if you dialed the wrong number yourself So even if this feature is switched on you should still check your operation panel display to check whether you have reached the correct terminal and be ready to press Stop if the wrong terminal s RTI or CSI is displayed ee i ee M 223 4567 Ma 223 4567 I 223 4567 NEEN 223 4567 Your machine compares the number that you dialed with the CSI received from the other end Only the last 8 digits are checked and spaces and pauses in the telephone number are ignored If the CSI is not the same as the telephone number
75. the User Function List 192 51_ Printing the Contents of a Memory File 162 52 _ Printing the Contents of a Polling File 162 53 Printing an Auto Document 108 54 Printing Blank OMR Sheets 174 55 Printing a Confidential Message 127 56 _ Printing from Memory Lock 130 Functions 60 and above can only be used after a password has been entered System Set up Your Country Code Your Fax Terminal s Telephone 83 84 233 61 Number ISDN G4 and G3 Telephone Numbers Your Inter city 234 84 235 Access Code Area Code Prefix Next Transfer Station ID Code 85 127 129 Confidential ID Memory Lock ID Remote ID RTI TTI CSI 95 26 26 27 71_ Programming Personal Codes Printing the Personal Code List 110 192 72 P Authorized Reception Printing the Authorized Reception 132 192 74 Programming the Economy Transmission Time and the Power Saver 67 176 75 Programming Forwarding Printing the Forwarding List 134 193 76 Programming Specified Cassette Selection Printing the Specified 141 193 Cassette Selection List i 77 _ Programming the Number for Multi sort Document Reception 146 81 On Off Switches 9 91 Programming the User Parameters Printing the User Parameter List 10 193 92 Programming the Date and Time 24 93 Adjusting the Speaker and Buzzer Volume 80 94 Selecting the Language on the Display and Reports 23 95 Checking the Counters 179 96 Specified Image Area 118 Memory card or hard disk required
76. the transmission is stopped This feature has to be switched on by a service technician Note If you cannot send a message to a certain location using this feature con tact the other end and make sure that they have stored their CSI correctly If the other party is using a machine made by another maker they may not be familiar with the term CSI Explain that you are interested in the telephone number that they stored in the machine for identification pur poses Cross references CSI see pages 25 and 27 122 ADVANCED FEATURES TRANSMISSION ECM Error Correction Mode and Page Retransmission ECM is a signaling system that greatly reduces the chance of data being lost because of a bad telephone line ECM is useful if you frequently communicate over poor telephone lines With ECM switched on the communication cost will increase if the line is bad but the data will be sent much more reliably If ECM is switched off Page Retransmission will be used The whole page will be resent unless you used Immediate Transmission in which case damaged data cannot be resent at all ECM is more efficient because it only resends the damaged parts of the data and the maximum possible number of retransmission attempts is much higher and it also works with Immediate Transmission Qn Of ze gt lt Qe lt H If you wish reliable communication and do not mind paying extra communication charges when the line is noisy keep EC
77. this 4 Mark each Quick Dial Speed Dial and Group that you wish to be the destinations for this fax message For example if you wish to use Quick Dial 01 as a destination mark the box above 01 in the Address Quick Dial area 5 If you wish to use Send Later shown as DIAL AT on the OMR sheet TRD Personal Code or Page Count fill the appropriate fields See Number Fields on page 168 for how to do this 172 ADVANCED FEATURES OTHER 6 Mark either the ON or the OFF box for Voice Request Economy Transmission Secure Transmission Auto Reduction TTI and ID Transmission Transfer Request Program Sheet You can use this sheet when you make a Transfer Request 1 At the top of the sheet next to Trans Mode mark up either the box above Memory or the box above Immediate 2 Mark up the required contrast resolution and halftone type Also indicate whether the marker should be ON or OFF and whether your transmission is in Group 3 or Group 4 mode 3 Input the number of the Transfer Broadcasting Station To do this either O Write the full telephone number of the Transfer Broadcasting Station in the Transfer Station Full No field See Number Fields on page 168 for how to write numbers on OMR Sheets Mark one of the Quick Dials in the Transfer Station Quick Dial row of boxes Mark one of the Speed Dials in the Transfer Station Speed Dial row of boxes ADVANCED FEATURES NO
78. use Function 35 see page 163 If you have done that just press that key whe never you wish to switch Forwarding on or off Note Forwarding cannot be switched on if Memory Lock is switched on If you wish to use Forwarding you must switch Memory Lock off 1 Function 6 0 2 2 2 2 8 O PSTN LINE TYPE SELECT DP es TO END 2 Scroll through the list of features with T and until FORWARDING ap pears 3 Change the on off setting by pressing or 4 Finish Enabling and Disabling the Forwarding Mark J7 L The forwarding mark is printed at the receiving end on the top of each page of the fax messages that are forwarded from your machine This mark will help the operator at the other end to recognize messages that have been forwarded If you wish you can switch this mark off To switch the Forwarding Mark on or off do the following procedure See page 10 if you need more information about the User Para meter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 O USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO E o eno 2 The settings for switch 00 are now swiITcHaa Clee shown on the bottom line of the display 140 ADVANCED FEATURES RECEPTION 3 Press J until the settings for switch 01 switchar Chl are shown The setting that you need to change is Digit 0 digit 0 0 Forwarding Mark is Off 1 Forwarding Mark is On
79. 03 Confidential Transmission 104 Overview 104 Procedure 105 Confidential ID Override Option 105 Auto Document 106 Overview 106 Storing an Auto Document 107 Labeling an Auto Document 107 Using an Auto Document Printing the Contents of an Auto Document Erasing an Auto Document Restricting Access to the Machine Overview Programming the Personal Codes Storing a Personal Code Editing or Erasing a Personal Code Switching on Restricted Access Operating the Machine with Restricted Access Switched On Tonal Signals Chain Dialing Secure Transmission Overview Changing the Secure Transmission On Off Home Position Setting Making a Secure Transmission Specified Image Area Overview Changing the Specified Image Area On Off Home Position Setting Specifying an Image Area Label Insertion Closed Network Transmission Protection Against Wrong Connections ECM Error Correction Mode and Page Retransmission Batch Transmission Overview Changing the Batch Transmission On Off Home Position Setting Well Log Transmission RECEPTION Confidential Reception Memory Card or Hard Disk Required Overview Storing a Confidential ID Printing a Confidential Fax Message Confidential File Report Memory Lock Memory Card or Hard Disk Required Overview Storing a Memory Lock ID Switching Memory Lock On Off Printing from Memory Lock Memory Card or Hard Disk Required Rejection of Messages from Unidentified Senders Authorized Reception Overview Programming the Au
80. 110 Confidential File Report see page 186 TCR see page 185 Confidential Reception see page 126 Procedure To set up a confidential transmission do the following 1 Place your document in the feeder 2 Either z Tja Oo If you have programmed one of CONF TRANS OPTIONS the User Function Keys to ENA NUMEER A activate this feature press that eee oy key and go to step 3 75 lt a gt lt 3 Dial then press CONF TRANS OPTI ONS QE ENTER NO OR START DEST 2 See page 51 for how to dial 4 Either Dial another number Go to step 3 Do a Confidential ID Override see below O Press Confidential ID Override Option This procedure will override the Confidential ID stored in the other party s machine The override is only effective for this one transmission ifopPTi ONS E is displayed 1 O 0 5 CONF ID ENTER I D CODE O a No TO END 105 TRANSMISSION ADVANCED FEATURES 2 Enter the Confidential ID that you wish to use for this message Example 2 5 6 7 ves CONF TRANS OPTI ONS ENTER NO OR START DEST 2 3 Dial and press amp For how to use other options see page 59 and the pages following Auto Document Overview ING f CA If you often find that you have to send a particular page to people for example a map a standard attachment or a s
81. 126 Manual Receive Mode 74 Mode Selection 74 Substitute Reception 75 Reception Time on off 149 Redialing 20 72 Reduction Auto Reduce 63 Length Reduction 150 Replacing Copy Paper 194 Replacing the Stamp 199 Replacing the Toner Cassette 195 198 Reports Authorized Reception List Confidential File Report Error Report File List Forwarding List Group Dial List Memory Storage Report 133 192 Communication Failure Report 185 186 185 189 225 226 190 191 136 193 192 185 Memory Storage Report on off Personal Code List Polling Clear Report Polling Clear Report on off Polling Confirmation List Polling Reserve Report 187 111 192 186 187 187 186 Polling Reserve Report on off Polling Result Report 187 186 Polling Result Report on off 187 Power Failure Report Program List Quick Dial List Service Report 186 101 192 31 192 227 Specified Cassette Selection List 142 193 34 192 Speed Dial List TCR Transaction Confirmation Report 185 189 191 TCR on off Transfer Result Report 187 186 Transmission Deadline Report 187 Transmission Result Report 185 Transmission Result Report on off User Function List User Parameter List Resolution Default setting Restricted Access On off switch Reverse Order Printing 187 164 192 190 193 55 57 110 113 145 RTI Remote Terminal Identification S Secure Transmission Send Later
82. 14 Switch Forwarding On Off 05 Switch TTI On or Off 15 Send Tonal Signals 06 Do a Confidential Transmission 16 Input a Subaddress G4 mode only 07 Print a received confidential message 17_ Not used 08 Do a Transfer Request 18 Use Secure Transmission 09 Do a Polling Reception 19 Batch Transmission 10 Polling Transmission Use Secured 20 Specified Image Area Setup Polling or Stored ID Override Memory Card or Hard Disk required ISDN G4 Kit required 163 OTHER To store a User Function Code do the following procedure 1 Function 3 5 O At this time you can print a User Function List if you press 2 Press one of the User Function Keys Example Press If this key is already used the currently stored code is displayed Either O Press to keep it as it is O Press to erase the old code 3 Enter the two digit code for the function that you wish to store Example Group Dial press 0 2 4 Yes 5 Either O Finish Function Programs ADVANCED FEATURES USER FUNCTI ON F PRESS F1 TOF5 PRINT LIST TO CANCEL USER FUNCTI ON ENTER CODE F 4 cove J No TO CANCEL USER FUNCTI ON yes OR F 4 CODE GROUP USER FUNCTI ON F PRESS F1 TOF5 PRINT LIST TO CANCEL Program another key Go to step 2 If the feature that you wish to store as a User Func
83. 140 On Off switch 140 Function Programs 164 G Grounding 14 Group Dial List 192 Group Transfer Station 86 How to use 92 93 Programming 41 Groups H Programming Programming by OMR Sheet Using a Group Halftone Halftone Type Selection Handset Installation ID Codes Confidential ID ID Code 30 38 171 51 86 55 56 22 78 22 28 104 127 85 ID Code use with ID Transmission 65 ID Code use with Polling Reception 159 ID Code used with Secure Polling 155 ID Code used with Stored ID Override 156 ID Code used with Transfer Request Memory Lock ID ID Transmission Immediate Transmission Inch to millimeter conversion Indicators Add Paper Add Toner Clear Copy Clear Original Confidential File Line Fail Receive File Installation International dialing K Keystroke Programs L Label Insertion Language Selection Length Reduction Lightning protection Line Fail Indicator Manual Receive Mode Memory Display Memory Lock Memory Lock ID On Off switch 87 129 130 120 23 150 14 15 53 218 221 74 6 19 129 130 140 224 129 130 Memory Storage Report Memory Transmission Multi sort Document Reception On Off switch Multi step Transfer Multicopy Mode N Next Transfer Station O How to use Programming OMR Sheets On Hook Dial On Off Switches Authorized Reception Auto Reduce Center Mark Checkered Mark
84. 2 3 Dial and press For how to use other options such as Send Later for delayed polling see page 59 and the pages following that NOTE In theory you can poll up to 200 different destinations using the above FEATURES procedure However this number depends on how many numbers are currently waiting in memory to be dialed See the table on page 43 for more ADVANCED information concerning the limitations to this feature Continuous Polling Reception If you wish to poll a number of destinations in a continuous cycle switch this feature on After the machine has polled all the specified destinations it will start again from the first destination To switch on continuous polling reception contact a service technician 159 OTHER ADVANCED FEATURES File Management Every time you store a fax message in your machine s memory a new file is created Each file is given a number To see which files are currently in the memory print a File List Note Anew file is created for each Polling Transmission Substitute Reception and Confidential Reception also Cross reference File List see page 191 File Retention Time and File Retransmission Normally a fax message is erased from the machine s memory after it has been transmitted successfully However this machine has a setting known as the File Retention Time which allows you to keep transmitted fax messages in the memory f
85. 24 Closed Network Reception 152 Transmission 121 Command Information Line CIL on off 242 Communication Failure Report 185 Communication Result Display 179 Confidential File Indicator 127 Confidential File Report 128 186 On Off Switch 128 Confidential ID 127 Confidential ID Override Option 105 Confidential Reception 126 Confidential Transmission 104 Continuous Polling Reception 159 Contrast 55 Copy Jam 215 217 Copy Mode Multi copy 181 Copy paper 16 Changing the size 200 Copy Paper Replacement 194 Correcting Mistakes Dialing 8 52 53 Erasing a file from memory 161 Input 8 Wrong Function Number 8 Counters 179 Listed on reports 190 Country Code 83 CPS Call Progress Signals 243 CSI Called Subscriber Identification 27 D Date and Time 24 Daylight Saving Time 24 Dedicated Transmission Parameters 228 Destination Check 52 Dialing 50 51 Direct Fax Number Entry 68 Document Feeder Acceptable originals 45 46 Adjustment knob blue 214 Document Jam 213 214 Document size allowable 45 Document types allowable 46 Dual Access 182 E ECM Error Correction Mode 123 Economy Transmission 66 Economy Transmission Time 67 Erasing a Memory File 161 Error Codes 225 226 Error Report 185 189 225 226 F Faxing basic procedure 49 File List 190 191 File Retention Time 0 hr 24 hr 72 hr selection switch 160 File Retransmission 160 Forwarding 134 224 Forwarding List 136 193 Forwarding Mark on off
86. 8 Transfer Request see page 87 Confidential Transmission see page 104 Polling see page 153 Confidential Reception see page 126 Groups see page 30 Keystroke Programs see page 99 Speed Dial see page 29 Personal Codes see page 110 TRD see page 61 Authorized Reception see page 132 Forwarding see page 134 Specified Cassette Selection see page 141 User Parameters see page 10 User Function List see page 163 REPORTS 193 LOOKING AFTER THE MACHINE REPLACING PAPER When the Add Paper indicator L on the operation panel is lit the upper cassette is empty 4 O When the Add Paper indicator on one of the lower cassettes is lit that cassette is empty only when the lower cassette is installed To refill either cassette 1 Slide the cassette all the way out and place it on a large flat surface CAUTION To avoid dropping the cassette hold it by the front and side while pulling it out If there is a paper feed problem in the lower cassette entrance please slide out the cassettes one by one from the top cassette down before removing the paper 2 Bend the new stack of paper a few times LM 3 Load the paper into the cassette NOTE True up the edges of the in stack Ji Do not fill up the cassette past the load limit marker Load Limit a 4 Replace the cassette carefully 194 LOOKING AFTER THE MACHINE REPLACING THE TONER CASSETTE
87. ANCED FEATURES Procedure for Transfer Request by Tonal Signals If an operator of a machine of a different manufacturer than yours wishes to use your machine as a Transfer Station they will have to do the following procedure Full Procedure A quick reference version of this procedure is given on the next page 1 First the requesting party must dial your fax machine using an external telephone 2 Immediately after hearing fax tones from your machine they must press The tone will stop and a single high pitched beep of about one second dura tion will be heard This is an ACK tone Acknowledgment 3 The requesting party must then enter your Remote ID then press O See the notes at the bottom of the next page 4 After hearing an ACK tone they must press 2 4 5 After hearing an ACK tone they must press 6 After hearing an ACK tone they must dial the number which the Transfer Result Report must go to their own terminal This must be programmed in your machine as a Speed Dial or Quick Dial The requesting party has to dial the end receivers in the shorthand format used for Transfer Request see the quick reference procedure on the next page for an example Then they must press For example Quick Dial Code 01 0 1 T Speed Dial Code 01 FF 0 H E a Group 01 HE DP EI Fl 7 After hearing an ACK tone the requesting party must enter the telephone num ber of the first fax termina
88. Appendix This describes the optional hard disk paper feed unit and ISDN Group 4 kit The PC Printer Interface Kit comes with a separate manual Quick Reference Guide This indicates how to use this machine at a glance 4 HOW TO USE THIS MANUAL CONVENTIONS The following conventions were used when writing this manual Keynames These have been printed in a different typeface and enclosed by a box For example means Press the Start key on the operation panel If you see something like x 3 this means that you have to press the key 3 times om al n an THIS MANUAL On the operation panel there is a circular key with four arrows up down left right printed on it This is the scroll key It is often used gt in the operating procedures to gain access to various features For example if you see in the manual you are being asked to press the left pointing arrow on the scroll key Displays Messages seen on the display are shown in a larger box normally on the right hand side of the page directly opposite the step that brought it up on the screen After following a step in a procedure check the display to see if it corresponds to the one in the manual This may help you to check whether you are following the procedure successfully The following examples show three common types of display Example A The keys that can be pressed are shown on the screen
89. C 3C lt 4C L 5C 2D 3D 4D M 5D 2E i 3E gt 4E N 5E 4 2F 3F 4F O 5F For example SMITH S code 53 M code 4D code 49 T code 54 and H code 48 Seto ee me Rn or de a M Q H QO gt a lt Note The method of writing digits O to 9 and letters A to F is the same as ex plained above for Number Fields However if you wish to input a e or into a Name Field do not use the method described in the ex planation of Number Fields on the previous page input the two digit code from the above table 169 OTHER ADVANCED FEATURES The Five Types of OMR Sheets This section describes each of the five types of OMR Sheet and how to mark them Using Function 54 print a sample of each OMR Sheet for your reference while you are studying this section Procedures for use are on page 174 and the pages following that User Parameter Program Sheet You can use this sheet to change the settings of the User Parameters Each parameter is listed along with each possible setting O An asterisk next to a setting indicates that this is the factory setting O To see the current settings print the User Parameter List Function 91 page 193 To use the User Parameter Program Sheet mark each setting that you wish to make For example to switch Restricted Access on first look for Restricted Access on the sheet then black out th
90. CEPTION Storing a Confidential ID This can be any four digit code using digits 0 to 9 It must be used to print any confidential messages that your machine has received 1 Function 6 0 2 2 2 2 6 1 then until the screen is as CONFIDENTIAL ID shown opposite TO SET PREVI OUS O If no memory card or hard disk is installed TO CANCEL NEXT you will not see this prompt 2 CONFIDENTIAL ID ID SETTING MES TO END 3 Input the Confidential ID that you will be using Example 6 7 5 4 CONFIDENTIAL ID ves JOR cur Q N 4 ye lt If you do not store a Confidential ID you will not be able to receive Ag lt confidential messages Printing a Confidential Fax Message Ra If the Confidential File indicator is lit do the following to print the message 1 Either a Function 5 5 Oo If you programmed a User Function PRT CONF RX ENTER CONF ID Key to activate this feature press CONFIDENTIAL ID na that key and go to step 2 TO CANCEL 2 Input the ID Example 4 3 9 PRT CONF RX PRESS O If you cannot output a confidential file with CONFI DENTI AL ID this ID you have input the wrong ID or the sender may have over ridden your ID Contact the sender 127 RECEPTION ADVANCED FEATURES 3 Sn NOTE If the Confidential File indicator is blinking an incoming fax message has
91. CK If displayed under SET DOCUMENT in standby mode this indicates that Memory Lock is now switched on RDS If displayed under SET DOCUMENT in standby mode this indicates that RDS is now switched on POWER SAVER If displayed under SET DOCUMENT in standby mode this indicates that the Power Saver is now switched on ADD TONER The toner cartridge is empty Install a new cartridge ADD PAPER I N CASSETTE NO _ The indicated cassette is now empty CHECK D The ID that you entered is not correct Try again COMMUNI CATI ON FAIL There was an error during a transmission or reception Check the error report CLEAR ORI GI NAL A document is jammed in the feeder CLEAR COPY Paper is jammed in the printer CLOSE COVER A cover is not closed properly Check that all covers are closed UNABLE TO PRI NT I N COMM You cannot print a report or make a copy while the machine is sending or receiving a fax message UNABLE TO PROGRAM This Quick Dial Key already contains a number Try another Quick Dial Key 224 SOLVING PROBLEMS ERROR CODES ERROR CODES Fax machines use a telephone line The same types of problems you experience while making phone calls Such as noisy lines crosstalk disconnection during conversation weak signals also occur with faxing Telephone callers can deal with the problems themselves for example by speaking a bit louder
92. CSI of the other terminal and acts accordingly When you program RTIs for these features you can program wild cards to greatly expand the number of terminals that you can receive from Example If you wish to accept messages from all 150 branches of XYZ Company using Authorized Reception print them on yellow paper using Specified Cassette Selection and forward them on to head office using Forwarding you don t have to store the RTI of each branch of XYZ Company Program XYZ as a wild card for each of these functions If the RTIs of all XYZ branches contain an XYZ somewhere in the RTI messages coming in from them will be accepted printed on yellow paper and sent on to head office CAUTION This feature cannot recognize spaces Example If you store MAN as a wild card and a terminal with an RTI that includes MANCHESTER HUMAN or HUMANE calls you your machine will recognize MAN as a wild card and accept and or forward the message Cross references Authorized Reception see page 132 Forwarding see page 134 Specified Cassette Selection see page 141 RTI and CSI see page 25 144 ADVANCED FEATURES RECEPTION Reverse Order Printing Memory Card or Hard Disk Required Normally the machine prints the pages of received messages in the order that they were received them However with Reverse Order Printing the machine will print the message from the last page first This will make it
93. Cassette Entrance CAUTION If there is a paper feed problem in the lower cassette entrance please slide out the cassettes one by one from the top cassette down before removing the paper 1 Pull open the lower cassette 2 Gently pull out the misfed paper Do not leave any pieces inside 3 Replace the cassette COMMUNICATION PROBLEMS If the Line Fail indicator L blinks Wait for the Communicating indicator to go out Then press O A poor line caused the communication to fail O The line is busy or noisy Try to retransmit C1 The other machine is out of order O Ask the other party to check their machine 218 SOLVING PROBLEMS OPERATING DIFFICULTIES OPERATING DIFFICULTIES Problem Required Action STANDBY MODE Nothing happens when the switch is turned on Check the power cord Is it properly plugged into the outlet aa Plug it in firmly SET DOCUMENT is not displayed Switch the power on gt If the Power indicator does not light check that the power cord is plugged in The display does not show the Ready condition or the machine stops during an operation Is the Clear Original or Clear Copy indicator on gt Clear the misfed paper See pages 213 and 215 Is the Load Paper indicator on gt Load paper into the paper tray See page 194 Is the Close Cover indicator blinking gt gt Close all covers indicated on the display I
94. ELECT G 01 o8 DEST o Es TO END 1 ADDRESS 2 CHECK 3 LABEL Now you can either Use another module press a key from 1 to 5 Start working on another Group press then go to step 2 of the procedure on page 38 Return to standby mode by pressing Erasing the Group This procedure deletes this Group and all the numbers stored in it The Speed Dial Codes and Quick Dial Keys that you used in this Group will not be deleted from the memory you can continue to use them for other purposes First enter Group Programming mode as explained on page 38 Then 1 Press 5 GROUP DI AL G 01 08 WILL BE ALL CLEARED CLEAR 2 Either To delete the group Yes C1 To keep the group GROUP DI AL SELECT G 01 08 DEST 0 fes TO END 1 ADDRESS 2 CHECK 3 LABEL Now you can either O Use another module press a key from 1 to 5 Start working on another Group press then go to step 2 of the procedure on page 38 Return to standby mode by pressing 42 BEFORE YOU SEND YOUR FIRST FAX Limits on the Use of Stored Telephone Numbers When you use the three features listed in the following table you can dial more than one number However there are some limitations as explained on this page COMMUNICATION PAGE MAX NUMBER OF TOTAL TOTAL MAX STORED FEATURE ADDRESSE
95. ERATION Selecting Contrast and Resolution See page 54 Options for Sending a Message See page 59 Scanning only a part of the document Specified Image Area See page 118 4 Dial in one of the following ways MEMORY TRANS OPTI ONS You can program a User Function Key PRESS ves JOR te for use with Group Dial See below a Ten Key Pad b Quick Dial c Speed Dial d Group Dial OOO Example QuickDiall2 Example SpeedDiallO Example Group 1 stored in Quick Dial Key 08 OAO Ou B E o Method 1 Q Method 2 x Method 1 Press the Quick Dial Key the Group is stored in in the example press key 08 Method 2 If you do not know which Quick Dial Key the Group is stored in but you do know the Group number use Method 2 You must have programmed one of the User Function Keys in advance with code 02 Group Dial using Function 35 see page 163 In the above example F4 has been made the Group Dial key press F4 then input the Group number If your machine is behind a PBX dial the access code then a pause then the telephone number For an international number place a pause after the country code To input a pause press the Pause key SENDING A FAX MESSAGE ROUTINE OPERATION 5 MEMORY TRANS OPTI ONS 4 S g Here DEST 2 indicates that the machine is SUMS eee ER bore asking you to input the second telephone number in your list of
96. ES Switching the Power Saver On or Off The Power Saver feature must be switched on using Function 81 If it is switched off the heating elements will stay on all the time 1 Function 6 0 2 2 2 2 8 O PSTN LINE TYPE SELECT DP ves TO END 2 Scroll through the list of features with T and J until POWER SAVER ap pears 3 Change the on off setting by pressing or 4 Finish 178 ADVANCED FEATURES OTHER Counters These counters will help you if you wish to keep a regular check on how many pages your machine has sent received and copied The machine has the following counters Tx Transmit Counter The number of pages that your machine has sent O Rx Receive Counter The number of pages that your machine has received Scan Counter The number of pages that your machine has scanned includes copy mode O Print Counter The number of pages that your machine has printed includes copy mode and report list printing 1 Function 6 0 2 2 2 2 9 5 COUNTERS ves TO END TX 003256 SCN 003287 RX 002648 PRT 002703 2 When you have finished Communication Result Display You can call up an on screen display of the results of the previous few communications This is useful if you wish to know whether your transmission was successful but do not wish to print a TCR Cross reference TCR see page 185 Qn Of ze gt lt Qe lt
97. ETRANSMIT FILE NO 0002 READY TO TRANSMIT The message will be retransmitted as soon as the machine is free Erasing a File from Memory n z z lt H za You can delete any of the memory files except Confidential Reception files This is useful if the memory is getting full and you need to make some space for an important job O You cannot erase files that were received using Confidential Reception Bju 2 2 2 B Q zal QO Z gt A lt 1 O Fax message file Memory Transmission Function O Instruction file Polling Reception O Fax message file Polling Transmission Function Example Using Function 21 CLEAR TRANS FILE SCROLL FILE NO PRINT LIST LASTFILE 0015 No TO CANCEL 2 Either O Print a list of files Scroll through the files on the display until the required file appears Then press O If you know the file number input it directly 0 0 0 2 Yes CLEAR TRANS FILE NO 0002 CLEAR FILE es 161 OTHER ADVANCED FEATURES 3 Either O Erase the file Yes Keep the file Go to step 2 Printing a File If you need to see the contents of any of the files use this feature O It does not work for Confidential Reception files 1 O Fax message file Memory Transmission 5 1 O Fax message file Polling Transmission 5 2 Example Using Function 51
98. IES PRESS NOTE Maximum number of copies 99 PAPER 8 5x11 8 5x14 5 Note O If you make a single copy the original will be reproduced at 400 x 400 dpi even if the 400 dpi memory option has not been installed C1 If you wish to prevent the machine from being used as a copier call your service representative If Copying has been disabled you will see COPY MODE I S NOT AVAILABLE if you press Copy 181 A H QO gt A lt OTHER ADVANCED FEATURES Dual Access Dual Access means that even if the machine is already carrying out a task you may be able to operate the machine For instance if your machine is currently receiving a long fax message but you want to send a message and go back to your desk without having to wait by the machine you can place your message in the feeder select the required transmission features such as Confidential Transmission dial the number and press Start Your message will be scanned and stored to memory while the machine is still receiving This means that you can take your fax back to your desk before it is actually sent However to be sure whether your transmission was successful or not keep an eye open for Error Reports or check the TCR The following table shows which features can operate simultaneously on your machine Job that you wish to carry out at the same time 1 2 3 4 5 6
99. M switched on However if you are more worried about communication costs contact a service technician and ask to have ECM switched off and Page Retransmission switched on O If Page Retransmission is on pages can be sent up to 3 times before the machine gives up If you wish to change the number of retries contact a service technician ECM is switched on in your machine when it leaves the factory to provide you with the ability to send accurate and complete documents as reliably as possible 123 TRANSMISSION ADVANCED FEATURES Batch Transmission Overview This feature will save communication costs if you often send more than one message to the same location eee F Age Example If various people in your office send messages to the Tokyo branch office sending all these messages on separate calls can be expensive It is cheaper to send them all together on the same call You can further cut costs by sending out batches during off peak hours To do so simply create Keystroke Programs that use Send Later or Economy Transmission to send to those common destinations Instruct people in your office to store all faxes for the Tokyo branch in the memory using Send Later or Economy Transmission For Send Later the selected time of transmission must be the same for each message that you wish to include in the batch Then when that time comes the messages will all be sent out on the same call or batched You m
100. MMMMMMMMMMMMM O O O A A A A A A A A A A A A A A A A A A A A 444444444555555555506666 1 34567THAPOLAAL56THAESOLAS4 Speed amm FATTI E ELELTILELFRTTI mmm mMmmMmMmMM nmm MmnmMmMMM0MMMMMMAMMM OOOO GCODOODOLILILILILI amp 2 2222 22233393939 3393999 OLAS 450 THAIOOLZA AFG THOOIZ AAFC TAOOILA2AA56 TAD AnNnmAnMmMnMMmnMMaMmMaMmMmMamMmmMamMmmmammlammmmmmmmmmmmaimmmmmmommser UU O L L L L L L A L A A A A L A A A A L A A A A A A A A A A A A A A A A A A dddddddddd 55555555B BEGG GGGGGGETTTY TY Y YT T T 012345607890123 456789290123456782901234560789 FEFERAN AA FTA EETA LJ LJ LJ LA LI LA LA LA LA LA LA LA L LA LALA L LA L BARBRA BHBRBDDODO99 000 OLZR 450 THOOIZA 450780 Transmission Program Sheet You can use this sheet to send a fax message Using this sheet you can send your fax message to more than one destination and you can select a range of transmission options However you can only dial one full telephone number all the others must be Quick Dials Speed Dials or Groups 1 At the top of the sheet next to Trans Mode mark up either the box above Memory or the box above Immediate 2 Mark up the required contrast resolution and halftone type Also indicate whether the marker should be ON or OFF and whether your transmission is in Group 3 or Group 4 mode 3 If you wish to input one of the destinations as a full telephone number write it down in the Address Fax No field O See Number Fields on page 168 for how to do
101. Memory Letter 11 14 4 14 4 Legal 14 15 1 15 1 If the received image is longer than the above limits there is no reduction and the image is split up and printed on two sheets of paper Normally the last 0 4 inch of the received image will be repeated at the beginning of the next page However if you wish the second page can continue from where the first page ended Contact your service representative if you require any adjustments to this feature 150 ADVANCED FEATURES RECEPTION Two in One Received Message Printout Page 1 Page 2 Page 1 Page 2 Half letter size Half letter size Letter Size This feature helps you conserve paper If the size of the incoming page is half the size of the paper in the cassette the machine will print out two pages on one sheet of paper In the example shown above somebody is sending your machine two sheets of half letter sized paper and your machine is printing them out on one letter sized sheet Note O The effectiveness of this feature depends on the sizes of paper stocked in your machine s cassettes Cj If your machine currently has two sizes of paper installed the machine will try to print the incoming message on the smaller size O If Two in One is switched on you will not be able to print out more than one copy of an incoming fax message using Multi sort Document Re ception Qn Of ze gt lt QH lt H To switch this f
102. Memory Lock is on See page 131 Printing from Memory Lock Memory Card or Hard Disk Required If the Confidential File indicator is blinking a message has been stored using Memory Lock Print it using the following procedure 1 Function 5 6 PRT MEM LOCK ID SETTING memory Lock 1p a NO TO CANCEL 2 Input the Memory Lock ID Example 4 6 3 3 PRT MEM LOCK PRESS MEMORY LOCK D 3 Start NOTE If the Confidential File indicator is blinking a message has been stored using Memory Lock However if the Confidential File indicator is lit a message has been stored using Confidential Reception and the indicator no longer clearly shows the presence of files stored using Memory Lock 130 ADVANCED FEATURES RECEPTION Rejection of Messages from Unidentified Senders If you wish you can make the machine reject incoming messages that require storage to your machine s memory if they are not accompanied with an identifier such as the RTI or CSI Features that would be affected are Substitute Reception Memory Lock and Confidential Reception Forwarding and Action as a Transfer Station The procedure is as follows See page 10 if you need more information about the User Parameter settings adjustment procedure Le Function 6 0 2 2 2 2 2 C USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO o1o00000 EEMO END O Atthis tim
103. ONOMY TRANS setting press or until the displayed setting is correct 3 when you have finished 66 ROUTINE OPERATION SENDING A FAX MESSAGE Storing the Economy Transmission Time Before using Economy Transmission you must use Function 74 to program a time for Economy Transmissions to start This should be the start of the off peak rate period for your area After you have stored this you will not need to change it again until your telephone company changes the starting time of the off peak rate period 1 Function 6 0 2 2 2 2 7 4 ECONOMY TX TI ME Bm 00AM yes TO END 2 Input the time that you always wish Economy Transmissions to start O To change from AM to PM and vice versa press or 3 Press when the display is correct Voice Request This feature requires a handset jaa Z P4 OPERATION Using this feature you can have a telephone conversation with the other party on the same call after your fax message has been sent out This is useful if you wish to discuss the contents of the fax message with the other party You can save overall telephone line costs because you don t have to redial the other party to have the conversation Note This feature cannot be used with Memory Transmission The following procedure tells you how to set up a Voice Request However refer to Talk After Sending a Fax on page 80 for details on how to answer the phone w
104. OOSE KEY If you press a Program ol PRINT LIST List will be printed W0 TO CANCEL 2 Press the Quick Dial Key that holds the Auto Document that you wish to label Example AUTO DOCUMENT ENTER LABEL m 08 3 Input your label using the Quick Dial AUTO DOCUMENT OR eur Keys m 08 Inputting labels see page 7 ABE 4 AUTO DOCUMENT CHOOSE KEY PRINT LIST i 5 Either o Teer ee O Label another Go to step 2 J Finish 107 TRANSMISSION ADVANCED FEATURES Using an Auto Document 1 Make sure that the machine is in standby mode see page 49 2 If you wish to attach a fax message to MEMORY TRANS OPTIONS your Auto Document place the fax face ENTER FAX NUMBER don tothe ede ay 3 Press the Quick Dial Key that contains the Auto Document that you need Example SEND AUTO DOCUMENT OR 4 Yes MEMORY TRANS OPTI ONS ENTER FAX NUMBER 5 Dial the destination s then press Printing the Contents of an Auto Document If you need to remind yourself of what one of your stored Auto Documents looks like do the following procedure 1 5 B AUTO DOCUMENT CHOOSE KEY Oo PRINT LIST No TO CANCEL 2 Press the Quick Dial Key that holds the Auto Document that you wish to see Example AUTO DOCUMENT No TO CANCEL m 08 OFFI CE LOCATI ON MAP PRESS
105. Poor line condition gt m 0 21 Same as for code 0 04 Bz You have just received a fax message but there were problems because of poor 0 22 ka line condition Ask the other party to resend 0 23 Same as for code 0 22 The memory may be full and there may be a problem with your printer such as a jam or running out of paper or toner Wait for some space to appear in the memory 0 24 then solve the problem with your printer If the memory was not full substitute reception may have been disabled switch substitute reception on using digit 0 of user parameter switch 05 0 70 There is a problem with the network or with the machine at the other end 1 00 Document jam Improperly inserted document Document length exceeded the maximum limit Same as for code 1 00 1 01 225 ERROR CODES SOLVING PROBLEMS Code Possible Cause 2 XX Possible fault in your machine 4 00 The page took too long to send Send again at a lower resolution or without halftone The line may be bad 4 01 There is a bad line The telephone line at the rear of the machine may be disconnected 4 02 The received page was too long 4 10 ID codes did not match Co ordinate ID codes with the other party 5 20 Insufficient memory to receive the message When the pages in memory have 5 21 been printed ask the other party to resend 5 25 Your machi
106. REPLACING THE TONER CASSETTE O When the Add Toner indicator L J starts to blink the toner cassette is almost empty You will be able to make 100 more copies before you have to change the toner cassette T When the Add Toner indicator J remains lit it is time to install a new toner cassette Replacement Procedure 1 Take off the tray and document table Note Do not switch off the machine 2 Open the front cover Push up the lever on the cover LOOKING AFTER THE MACHINE 3 Slide out the old toner cassette holding the green tabs and discard it properly Note Do not shake the cassette or toner may spill out WARNING Do not incinerate waste toner Toner dust may cause flashback when exposed to an open flame 195 REPLACING THE TONER CASSETTE LOOKING AFTER THE MACHINE 4 On the new toner cassette remove the two green plastic stoppers 5 Slide the new toner cassette into the machine along the rails until it stops CAUTION Do not touch the cleaning blade A O Do not touch the gear B 6 Close the front cover 7 Put the tray and document table back 196 LOOKING AFTER THE MACHINE REPLACING THE TONER CASSETTE Ordering Toner When you run out of toner you can dial your dealer and input the amount of toner needed The machine will generate an order form and send it to your dealer To use this feature you must do the following in advance O S
107. RICOH OPERATOR S MANUAL RICOH FAX5600L Please read all of these instructions and keep this manual by your machine Optional Equipment Memory Fax Memory Type 30 1MB ll Fax Memory Type 30 2MB Either a 1 Mbyte memory card a 2 Mbyte memory card or a 40 Mbyte hard disk can be added ISDN G4 Kit ISDN Option Type 90 This allows you to send and receive messages using the ISDN Integrated Services Digital Network PC Printer Interface Kit Printer Interface Type 60 This allows you to use the machine as a laser printer for an IBM Tor compatible personal computer High Resolution Printer Memory Card 400 dpi Option Type 90 This allows you to print received fax messages at high resolution when the other party transmits them at Super Fine 400 x 400 dpi resolution Note that even if you install this option the maximum resolution is 300 x 300 dpi when printing from the computer using the PC Printer Interface Paper Feed Unit Paper Feed Unit Type 30 Up to four 500 sheet paper feed units can be added to the base machine for a total capacity of 2 250 sheets Telephone Handset Handset Type 20 30 This permits voice communication over the PSTN Cabinet Cabinet Type 40 This provides a base with wheels for you to move the machine around easily Note The PC Printer Interface kit and the 40 Mb hard disk cannot both be installed together on the same machine The PC Printer Interface kit
108. RY START communication to a memory transmission to free up the machine for other users Press Memory then Start 72 ROUTINE OPERATION SENDING A FAX MESSAGE Using the AI Artificial Intelligence Redial Key The machine learns and remembers the last 10 telephone numbers that you input Then if you have to redial one of these numbers just press the Al Redial key until the number or name of the party you wish to redial is displayed then press the Start key This feature has the following uses O If the machine is waiting to redial the other party you do not have to wait for the redialing interval to expire Press the Al Redial key until the required telephone number or name is displayed then press the Start key O If you wish to send another message to the same address that you just sent one to recently you don t have to dial the full number again if it is still in the Al Redial memory Place the message in the feeder then press the Al Redial key until the required telephone number or name is displayed then press the Start key Notes O Using Al Redial you cannot retry a failed Memory Transmission However you can redial the telephone number as explained above Al Redial employs the Al Short Protocol feature O The Al Redial key does not work if you used the handset to dial Cross reference Al Short Protocol see page 184 ROUTINE OPERATION To send a fax using Al Redial do the follow
109. Remove the jammed document see page 213 and repeat the transmission procedure The document may be longer than the maximum limit see page 45 gt Make sure that none of your originals exceed this limit Do user maintenance especially rollers J and H see page 203 gt If the same problem still exists after user maintenance adjust the auto document feeder mechanism see page 214 Transmission cannot take place the Line Fail indicator blinks Note Before taking action wait until the Communicating indicator goes out then press the Stop key The other machine is out of order gt Check the error report gt Ask the other party to check their machine and correct the fault The line is busy or noisy gt Check that the dial tone is sent out Try to retransmit Consistent difficulty in communicating with a particular terminal Consistent poor image quality when communicating with a particular terminal There are some bad lines between you and that other terminal Store that terminal s number as a Quick Dial Key or Speed Dial Code Then call a service technician Inform the nature of the problem and give the Quick Dial Key or Speed Dial Code that you stored the number in RECEPTION The telephone keeps ringing and no fax is printed You are in Manual Receive mode gt Change to Auto Receive mode see page 74 Power is switched off Switch the power
110. S SOLVING PROBLEMS COPY JAMS COPY JAMS If the Clear Copy Indicator eA blinks there is a copy jam There are four possible locations O Cassette entrance C1 Inside the machine Copy feed out area C1 Lower cassette entrance for machines with one or more lower paper feed units Cassette Entrance 1 Pull open the cassette 2 Gently pull out the misfed paper Do not leave any pieces inside SOLVING 0 zal m a a 3 Replace the cassette 215 COPY JAMS SOLVING PROBLEMS Inside the Machine 1 Remove the trays and pull open the cassette 2 Open the front cover 3 Pull out the jammed paper carefully by the leading or trailing edge or by the center if both edges are jammed CAUTIONS Do not touch the fusing unit the parts inside the machine colored orange It may be hot O Do not touch the master belt Any toner on the paper will not be fixed to the paper Be careful not to get your hands or clothing dirty 4 Close the front cover 216 SOLVING PROBLEMS COPY JAMS Copy Feed out Area 1 Remove the document table and copy tray and pull open the cas sette 2 Open the copy feed out cover 3 Gently pull out the misfed paper Do not leave any pieces inside SOLVING PROBLEMS 4 Close the copy feed out cover Put back the document table and copy tray 217 COMMUNICATION PROBLEMS SOLVING PROBLEMS Lower
111. S FAX FAXES ADDRESSES PAGES MESSAGE FOR ALL FAXES Broadcasting 51 200 500 Transfer Request Note Any 1 ae 29 fax number Polling Reception can be used 200 for more than 1200 4 one fax 158 200 message at the same gt lt time a x z 3 The following table shows how many telephone numbers you can store in the SE machine z z BS Quick Dials 64 a Speed Dials 100 Ten Key Pad 2 65 Groups 3 10 1 The limitations on this feature are imposed by the capacity of the broadcasting machine 2 This is the number of full telephone numbers that can be input into the machine at any one time For example if there is a broadcasting operation in memory using 64 full numbers you can only input one more full number for any operation including storage in groups until the broadcast has finished Also if you have stored say 30 numbers at the ten key pad into your groups then you will only be able to input 35 full dial numbers at any one time for other operations such as broadcasting 3 You can program up to 10 groups Each group can contain up to 200 numbers however if you plan to use a Group for Transfer Request make sure that this group does not have more than 30 numbers You can store any Quick Dial or Speed Dial number in a group You may also store up to 65 numbers that are not programmed as Quick or Speed Dials see Note 2 above for the restrictions on the use of these numbers 4 This is the theor
112. Sending a Fax Service Report Transmission Shift Key Short Preamble Speaker Volume Specified Cassette Selection On Off switch 26 List Specified Image Area Speed Dial Programming 142 193 118 29 34 238 Programming by OMR Sheet 170 Using a Speed Dial number 50 51 Speed Dial List Stamp Use during transmission Replacement Standby Mode Subaddress Substitute Reception On Off switch T 34 192 19 71 71 199 6 233 75 76 TCR Transaction Confirmation Report On Off Switch Telephone Directory How to use Programming Telephone Line Type Telephoning Making a Telephone Call 185 189 191 187 77 Phoning and faxing on the same call Receiving a call Using On Hook Dial Using the Handset Terminal ID Terminal ID Verification Tonal Signals Toner cartridges Toner Cassette Replacement Transfer Multi step Two step Transfer Request Using an OMR Sheet Transfer Result Report Transfer Station Your machine as Transmission Basic Procedure Broadcasting Chain Dialing Direct Fax Number Entry Immediate Immediate Transmission ISDN Memory Secure Transmission Tonal Signals Using Al Redial Using an OMR Sheet 195 198 93 91 82 87 186 173 186 81 87 94 Transmission Deadline TRD 61 Transmission Deadline Report 187 Transmission mode Default setting 70 Transmission Result Report 185 On Off Switch 187 TTI Transmit Terminal Identification 26 TTI O
113. T JAMS Clearing a Document Jam If the Clear Original indicator aL blinks SOLVING 0 zal m a a O There is a document jammed in the feeder Remove the jammed document and repeat the transmission procedure O The document may be longer than the maximum limit see Recommended Types of Document page 45 1 Pull up the scanner release and open the scanner 2 Carefully take out the jammed original Do not leave any pieces inside Then close the scanner A defective or unrecommended document type may cause a jam See pages 45 and 46 213 DOCUMENT JAMS Adjusting the Document Feeder If you normally scan thin or thick sheets of paper you can adjust the auto document feeder mechanism Also this is useful when you have document multifeed or non feed problems If you open the scanner cover you can find the adjustment knob blue color and scale easily Numbers 1 through 5 are printed beside the scale Rotate the knob until the arrow points to the number which you want to select 1 Setting in accordance with the document type Document type Setting Thin Document Use 1 or 2 Thick Document Use 4or5 2 Setting if problems happen frequently Problem Setting Multifeed Thin Document Use 1 or 2 Thick Document Use 40r5 Non Feed Use 40r5 Document Jam Use 1 or 2 Note In anew machine the setting is 3 214 SOLVING PROBLEM
114. TE You can only enter one Transfer Broadcasting Station on the OMR Sheet Refer to page 87 and the pages following for all conditions requi red to perform a Transfer Request 4 Mark the end receivers You must mark the end receivers as Speed Dials Quick Dials and Groups that are stored in the Transfer Broadcasting Station Do not input any of your own stored Quick Dials Speed Dials or Groups here Confer with the operator of the Transfer Broadcasting Station if you need their latest list of stored telephone numbers Example If one of the end receivers is stored in the Transfer Broadcasting Station as Speed Dial 10 mark the box above 10 in the Receiver Speed Dials in Transfer Station area 173 OTHER ADVANCED FEATURES Procedures To Print an OMR Sheet Note You must have Letter Legal or A4 size paper in the cassette before you print an OMR Sheet 1 Function 5 4 OMR SHEET ENTER CODE cove J vo TOCANCEL SCROLL 2 Select the OMR Sheet that you wish to print O Use the key to scroll through the possi OMR SHEET TO CANCEL ble selections until the correct one is dis CODE USER PARAMETER played on the screen PRESS 3 Start Using an OMR Sheet to Send a Fax Message After marking up the OMR Sheet do the following 1 Make sure that the machine is in standby mode see page 49 2 Place the OMR sheet face up at the top MEMORY TRANS OPTIONS o
115. TER PRINT LIST DEFAULT 01000000 SWI TCHOO Pe ees Tro Eno 2 The settings for switch 00 are now swiITcHaa Cheon shown on the bottom line of the display 3 Press until the settings for switch 03 SswiITcHas Chena are shown Ou The setting that you need to change is Ow digit 4 Digit 4 2E 0 The home position setting is Off Q za 4 If you wish to change the setting press 4 Batch Transmission will be disabled after transmission Use this if you only 5 Finish wish certain transmissions to be batched However you will have to press the Batch Transmission User Function Key for every transmission you wish to be batched 1 The home position is On If you use Batch Transmission it will stay on for all transmissions until you turn off the lamp under the User Function Key Well Log Transmission Using this feature you can transmit a document that is longer than the maximum limit without having to cut it up into separate sheets However you must contact a service technician to have this feature switched on The name of this feature is taken from oil well borehole surveying A well log is a vertical profile of a borehole drawn to scale showing important data A well log can be several yards long Caution If this feature is switched on permanently users must stay by the machine while their documents are being scanned This is because if the document jams the machine may take much longer than usual to recognize the
116. Then 1 Press 7 GROUP DI AL ENTER FAX NUMBER G 01 08 DEST o No TO CANCEL 2 Input the number that you wish to store in the group For example Quick Dial 25 25 GROUP DI AL res or eR G 01 mM 08 DEST 0 2 XYZ COMPANY ROME O Speed Dial 00 o 0 GROUP DI AL res or r G 01 08 DEST 0 gt XYZ COMPANY PARIS O Full number Input at the keypad GROUP DI AL res JOr cir on the operation panel G 01 08 DEST 0 011 44 21 5842261 Bx as DF Ow a S3 fy jaa 3 Store the number in the group GROUP DI AL ENTER FAX NUMBER O The number after DEST has increased by 1 G 01 MJ 08 DEST 1 NO TO CANCEL The number after DEST shows how many ee ee ae telephone numbers are stored in the group NOTE Do not store more than 200 numbers in a Group If you plan to use this Group for Transfer Requests do not store more than 30 in it 4 Either O Input another number Go to step 2 O Finish storing numbers in this group GROUP DI AL SELECT G 01 os DEST o res TO END 1 ADDRESS 2 CHECK 3 LABEL Now you can either Use another module press a key from 1 to 5 Start working on another Group press then go to step 2 of the procedure on page 38 Return to standby mode by pressing 39 BEFORE YOU SEND YOUR FIRST FAX Checking Which Numbers are Already
117. VING FAX MESSAGES Selecting the Reception Mode Manual Receive Mode Auto Receive Mode Substitute Reception Overview Switching Substitute Reception On or Off TELEPHONE CALLS Making a Telephone Call Using On Hook Dial Using the Handset Using Al Redial Answering the Telephone Phoning and Faxing on the Same Call To Talk Before Sending a Fax On Hook Dial To Talk After Sending a Fax Speaker and Buzzer Volume Adjustments 80 ADVANCED FEATURES NETWORKING 81 Overview 81 What Networking Features Does This Machine Have 82 Preparing the Machine for Networking Operations 83 Storing the Country Code 83 Storing your Machine s Own Telephone Number 84 Storing your Area Code Prefix 84 Storing the ID Code 85 Groups 86 Transfer Request 87 Combining Transfer Request with Broadcasting 90 Two step Transfer 91 Digital Link 91 Analog Link 92 Multi step Transfer 93 Your Machine as a Transfer Station Memory Card or Hard Disk Required 94 Transfer Request by Tonal Signals 94 Setting the Machine up for Transfer Request by Tonal Signals 94 Storing the Remote ID 95 Switching Transfer Request by Tonal Signals On Off 95 Procedure for Transfer Request by Tonal Signals 96 Full Procedure 96 Example Procedure for Quick Reference 97 Beep Tones 98 TRANSMISSION 99 Keystroke Programs 99 Overview 99 Storing a Keystroke Program 100 Labeling a Program 101 Using a Program 102 Transmission Program 102 Free Polling Reception Program 102 Erasing a Program 1
118. Z CO F ORWARDI NG SET FORWARD CODE No PRINT LIST TO CANCEL ADVANCED FEATURES RECEPTION 5 J until the RTV CSI that you wish to delete appears To delete the RTI CSI then go rorwarol NG SELECT to step 4 No 02 DEST 0 1 RTI PROG 2 RTI ves TO END O It is not possible to edit an RTI CSI if you wish to do so you must delete the incorrect label and store a new one Caution If you delete all the RTIls and CSls for a forwarding station you must also delete the forwarding station see step 3 If you do not do this all incoming messages will be forwarded to that station 6 Type in an RTI or CSI then press FORWARDING STORE AS WILD CARD res Inputting labels see page 7 XYZ CO 7 Either Store this RTI as a wild card Otherwise Qn Of ze gt lt Am lt H 8 Either C1 Input another RTI CSI for this forwarding station go to step 6 Finish working on this forwarding station Go to step 4 Finish 139 RECEPTION ADVANCED FEATURES Switching Forwarding On Off x Before you use Forwarding you have to switch it on using Function 81 If it is switched off the machine will not forward any incoming fax messages After you switch Forwarding on FORWARD NG is displayed on the operation panel when the machine is in standby mode You can also program a User Function Key to switch Forwarding on off
119. a T L U LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES 1 Remove the upper cassette K CAUTION To avoid dropping the cassette hold it by the front and side while pulling it out L 2 Clean the three registration rollers L with the soft damp cloth while rotating them in the direction shown in the diagram i CAUTION Do not damage the sensor actuator M black plastic LOOKING AFTER THE MACHINE 209 USER MAINTENANCE PROCEDURES 3 Clean the white paper feed rollers N in the cassette while rotating them 4 Put back the cassette 5 Open the front cover O 6 Remove the toner cassette P CAUTION To prevent your table from getting dirty lay a sheet of paper on it before removing the toner cassette Do not touch parts Q and R 210 LOOKING AFTER THE MACHINE LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES 7 Lay a sheet of paper on top of the master belt S dark green plastic belt to avoid damage to the master belt CAUTION Do not touch the master belt S 8 Slide the blue plastic corona wire cleaner T from its home position all the way across to the right side of the machine Then move it back to the home position you will hear a click when the cleaner reaches home position CAUTION Printout quality may deteriorate
120. a Z P4 OPERATION Phoning and Faxing on the Same Call To Talk Before Sending a Fax On Hook Dial 1 2 Dial Note Do not use the handset Do not press 3 If you hear a voice from the machine s built in speaker pick up the handset and speak to the other party O If you hear a high pitched tone instead of a voice place your fax message in the feeder then press 4 When you are ready to send your fax message place your message in the feeder then ask the other party to press 5 When you hear a high pitched tone press 79 TELEPHONE CALLS ROUTINE OPERATION 6 Replace the handset O Do not replace the handset if you wish to speak to the other party again When your machine emits a tone press then speak To Talk After Sending a Fax Use the Voice Request option see page 67 Then during transmission 1 When your machine emits a tone pick up the handset press and speak O If the machine did not emit a tone the other party did not answer the call 2 After speaking hang up O Do not hang up if you have more pages to send Instead 1 Place the pages into the feeder 2 Ask the other party to press 3 When you hear a high pitched tone press Speaker and Buzzer Volume Adjustments Your machine has a built in speaker With this speaker you can listen to the telephone line without picking up the handset The speaker will be automatically switched off just before the start of facsi
121. a Glance Overview There are two ways to send a fax message Cl Immediate Transmission O Memory Transmission Immediate Transmission jaa Z jam m P4 OPERATION Immediate Transmission is convenient when You wish to send a message immediately O You quickly wish to check whether you have successfully connected with the other party O Your machine s memory is getting full The machine dials immediately after you press Start or at the specified later time if you used a time delay feature like Send Later The message is scanned and transmitted page by page without being stored in memory 47 SENDING A FAX MESSAGE ROUTINE OPERATION Memory Transmission NaN E LT Lf 2 iy ID Memory Transmission is convenient because C1 Fax messages can be scanned much more quickly you can take your document away from the fax machine without waiting too long O While your fax message is being sent another user can operate the machine people will not have to wait by the fax machine too long C You can send the same message to more than one place with the same operation After you press Start the machine doesn t dial until all the pages of your fax message have been stored in the memory The default mode of this machine is Memory Transmission so the procedures described in this manual will be based on the assumption that you are using Memory Transmission Immediate Transmission is described in a
122. achine 56 pages With 1 Mbyte memory 112 pages With 2 Mbyte memory 168 pages With hard disk 1 200 pages Measured using a CCITT 1 chart Slerexe letter at standard resolution Standard 200 x 100 dpi Detail 200 x 200 dpi Fine 200 x 400 dpi Super Fine 400 x 400 dpi 400 dpi option required 6 seconds at 14 400 bps G3 ECM for a CCITT 1 test document Slerexe letter using standard resolution G3 G4 kit available n Zz Q H lt g Q ra a I Letter Legal 8 3 APPENDIX A PAPER FEED UNIT WARNING Do not attempt any maintenance or troubleshooting other than that mentioned in this manual Operation Up to four additional paper feed units can be installed Each paper feed unit can hold up to 500 sheets of paper which means that you can add an extra 2 000 sheets of copy paper capacity to your fax machine If you have the same size of paper in more than one cassette the paper in the uppermost cassette will be used Maintenance Replacing Paper See the section entitled REPLACING PAPER on page 194 Copy Jams When a paper jam occurs in the machine and you have one or more optional paper feed units installed O If the jam is at the top cassette entrance substitute reception will take place Remove the jammed paper see the section entitled COPY JAMS on page 215 O If the jam is at the entrance to one of the lower cassettes printing will resume from the top cassette or from one of the lower
123. am Sheet Quick Speed Dial Program Sheet Group Program Sheet Transmission Program Sheet 138 140 140 141 141 142 143 144 145 146 147 148 149 150 151 152 153 153 154 154 155 156 158 158 159 160 160 160 161 162 163 163 164 164 165 165 166 166 166 167 170 170 170 171 172 Transfer Request Program Sheet 173 Procedures 174 To Print an OMR Sheet 174 Using an OMR Sheet to Send a Fax Message 174 Using an OMR Sheet to Program the Machine 175 Errors 175 Power Saver 176 Overview 176 Programming Procedure 177 Switching the Power Saver On or Off 178 Counters 179 Communication Result Display 179 Entering PC Printer Mode Printer Interface Required 180 Selecting the Paper Feed Cassette for Printer Mode Printer Interface and Paper Feed Unit Required 180 Copying 181 Dual Access 182 Inch to millimeter Conversion 182 RDS Remote Diagnostic System 183 Overview 183 Switching RDS On Off 183 Short Preamble 184 Al Short Protocol 184 REPORTS AUTOMATICALLY PRINTED REPORTS 185 Descriptions of the Available Reports 185 TCR Transmission Confirmation Report 185 Transmission Result Report 185 Error Report 185 Communication Failure Report 185 Memory Storage Report 185 Power Failure Report 186 Transfer Result Report 186 Polling Reserve Report 186 Polling Result Report 186 Polling Clear Report 186 Confidential File Report Memory Card or Hard Disk Required 186 Transmission Deadline Report Poll
124. an 147 RECEPTION Checkered Mark ADVANCED FEATURES The machine prints a checkered mark in the top left corner of the first page of received messages Using this mark you can find the first page easily This makes it easier for you to separate the messages that are lying in the copy tray To switch this feature on or off do the following See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 E 2 The settings for switch 00 are now shown on the bottom line of the display 3 Press until the settings for switch 01 are shown The setting that you need to change is digit 4 USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO Pe ies Jr eno E n SAI TCH BelsletststsTs Ts SALI TCH falll Digit 4 0 The checkered mark will not be printed 4 If you wish to change the setting press 4 1 The checkered mark will be 5 Finish 148 printed ADVANCED FEATURES RECEPTION Reception Time When you receive a message the time is printed at the top of the page However this is the time at the transmitting end To check the local time you have to print the TCR However if you switch on Reception Time the local time is also printed on each page that you receive The time is taken from your machine s internal clock and is the same as the time that will b
125. ark either the ON or the OFF box Group Program Sheet You can use this sheet to program Groups You can program one Group with each OMR Sheet However using this method you can only store one full telephone number in the Group the others must all be Speed Dials or Quick Dials If you wish to store more full numbers in the Group store them with Function 33 see page 38 after you have scanned the OMR Sheet 1 At the top of the sheet mark the Group number that you wish to program CAUTION If you mark a Group number that already contains fax numbers the machine will replace the old numbers without giving you any warning 2 In the Group Label field write in a name for the Group O See Name Fields on page 169 for how to do this ADVANCED FEATURES 3 If you wish to include a full telephone number in the Group write it in the FAX No field O See Number Fields on page 168 for how to do this Continued on the next page 171 OTHER ADVANCED FEATURES 4 Mark up the Quick and Speed Dials that you wish to place in this Group Each Quick and Speed Dial has one box above it Example Store Quick Dials 01 02 06 10 and 27 and Speed Dials 00 01 05 16 24 and 39 into the Group Quick nmomainm namomnm Amami E oe G a San AA a DE a D oa H an DE oa G a D aa nnm mmMmMM0MMMMMMMM U E E E Oper E e E ieeeerert 00000000 llilliilililii222222222233333333334 1234567890123456 7892012345678901234567890 mmmn MM0MMMMM
126. assette C E ad ed EZ lt o OZ s Mig beian 201 CHANGING THE PAPER SIZE OF THE CASSETTE LOOKING AFTER THE MACHINE Lower Cassette s 1 Remove the lower cassette CAUTION To avoid dropping the cassette hold it by the front and side while pulling it out 2 Remove the side fences F 3 Change the position of the bracket G NOTE If necessary hold up the bottom plate H 4 Install the two side fences in the appropriate position 5 Change the paper size actuator I to the appropriate one 6 Add paper and put back the cassette H 202 LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES USER MAINTENANCE PROCEDURES To ensure that your fax continues to operate smoothly some simple maintenance is required This entails cleaning a few components User maintenance should be done once every 6 months User Maintenance Table The following table shows what items you need to look after from time to time Letters after component names in the Item column refer to the labels used in the diagrams on the following pages Area Item What to Use Possible Problems if Not Maintained Scanner Separation Soft damp Document non feed or multifeed Roller E cloth Pick up Roller Soft damp Document non feed or jam J cloth Feed Roller J Soft damp cloth White Strip F Soft damp Poor copy quality dirty
127. ating element on and off This will help you to reduce overnight electricity costs It also means that anyone wandering through the office after working hours will not be able to casually read your incoming fax messages because incoming messages are not printed while the heating element is switched off O If a fax message comes in while the heating element is switched off the message is stored in the memory When the heating element switches back on the message is automatically printed O While the heating element is disabled all incoming calls are refused when the memory fills up O If you wish to print a fax message while the heating element is off you can temporarily override the timer and print the message The timer will activate again automatically a few minutes after you have printed your message As a typical example you could program the heating element inside the printer to stay off at night and over the weekend You can program different settings for every day of the week To use Power Saver you must O Program the timers for each day of the week Switch the Power Saver feature on 176 ADVANCED FEATURES OTHER Programming Procedure Example For Tuesday set the heater to switch on at 9 am and switch off at 6 pm 1 Function 6 0 2 2 2 2 7 4 ves POWER SAVER DAY OF WK SUN M 12 00am on 12 00am MES TO END 2 Use the f and keys to scroll through the
128. ations must be the same If you install the optional Group 4 ISDN kit there are some other items that you will have to program These are dealt with in Appendix C which covers the ISDN kit You will also have to plan how you program your Groups in co ordination with other people at other locations who will use your machine as a Transfer Station and you must also know how all the Relaying Terminals and Transfer Stations have programmed their Groups Storing the Country Code The Country Code is the code that callers in other countries have to input when Dun dialing a number inside your own country For the USA this code is 1 Ow Z 1 mA feon coe T TOSET PREVI OUS QE TO CANCEL NEXT 2 COUNTRY CODE I D SETTING TO END 3 Input only your country code Do not in put your international dial access code Example USA 1 COUNTRY CODE es JOR ctr 1 4 83 NETWORKING ADVANCED FEATURES Storing your Machine s Own Telephone Number Store your fax terminal s telephone number using this feature If you do not do this you will not be able to use the Transfer Request feature If your fax machine s telephone number changes do not forget to change the stored telephone number data 1 Function 6 0 2 2 2 2 fe J 4 OWN ANALOG NUMBER TO SET TO CANCEL PREVI OUS NEXT 2 OWN ANALOG NUMBER E i v0 EN
129. ature on or off 3 To store your setting Terminal Identification There are three labels which identify yourself to the operator at the other end These labels are called the RTI the TTI and the CSI RTI Remote Terminal Identification and CSI Called Subscriber Identification These appear at the other end in the display on the operation panel during communication and on reports after communication O TTI Transmit Terminal Identification This is printed at the other end at the top of each page received from your machine You can see the RTI TTI and CSI of the other party during the communication see the following diagram and on reports printed by the machine later TTI Bx as BIP og a ad 58 fy jaa 9211 888 8888 RTI o CSI Some machines may reject your transmitted fax messages if you have not stored the RTI TTI or CSI in advance Note You can switch the TTI off for a particular transmission if you do not wish it to be printed on your pages as they are printed at the other end See page 64 25 BEFORE YOU SEND YOUR FIRST FAX RTI Remote Terminal Identification Your RTI appears on the other party s operation panel during communication if the other machine was made by the same manufacturer as yours The RTI can have up to 20 characters numbers and letters can be used along with some punctuation marks Program something easy to recognize such as your name company name or
130. background on cloth copies and transmitted faxes R1 Roller H Soft damp Document skew or dirt on the document cloth R2 Roller H Soft damp cloth Exposure Soft damp Vertical black lines on copies and Glass I cloth transmitted faxes Main Body Paper Feed Soft damp Copy paper skew or jam Rollers N cloth PS oxy Registration Soft damp Copy paper skew or jam or leading edge i Z Rollers L cloth of printouts missing lt 5 Corona Wire Corona wire Vertical black lines on copies and received ZS T cleaner faxes M oy Lower Paper Paper Feed Soft damp Copy paper non feed or jam amp T Feed Units if Rollers U cloth installed W Caution A soft damp cloth is needed The cloth must be wrung out tightly before use Use water only Do not use a detergent or a solvent such as alcohol 203 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE User Maintenance Procedure Scanner E AAE A e aa iy g i T DY yo ee b ANS m i EE S f S 2 Pa lt Y A te i 204 LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES 1 Prepare a soft damp cloth 2 Turn off the main power switch Note for machines that do not have the optional hard disk unit Before turning off the main switch make sure that the remaining memory capacity is 100 If the machine is switched off for more than an hour any fax messages in the memory may be lost 3 Remove the document table A and copy tray B 4
131. be difficult to reproduce at the other end However your machine has three settings that you can adjust to help you transmit your document with the best possible image quality CONTRAST RESOLUTION Original A Original B r TYPEWRITI R Black Blue Red Pencil Contras Normal Resolution Standard rt 1 PT SIZE 24 t TYPEWRITER Black PT SIZE PT SIZE Blue Red PT SIZE 18 rage Pencil PT SIZE 1 33 fe ged Contrast Darken Resolution Detail TYPEWRITER Black be Blin RA Pencil i Contrast Lighten r I TYPEWRITER Black Blue Red 4 Ferill If you are not sure whether your settings are suitable make a copy of the document using these settings The printout shows how the fax message will look when it is printed at the other end O If your fax message has more than one page you can select different settings for each page For example if you wish to use a different resolution just for page 2 change the resolution setting while page 1 is being scanned Then while page 2 is being scanned you can return the resolution setting to the original setting 54 ROUTINE OPERATION SENDING A FAX MESSAGE Contrast The text and diagrams in your document must stand out clearly from the paper they are written on If your document has a darker background than normal for example a newspaper clipping or if the writing is faint adjust the contrast
132. been stored in the memory using the Memory Lock feature To print the message see page 130 Confidential File Report This report informs you when a confidential message has been received You can store a separate Confidential ID with each of the Personal Codes If the sender of the message uses Confidential ID Override the sender can specify one of these IDs If so the Confidential File Report will contain the name stored with that Personal Code drawing the attention of the intended receiver of the confidential message You can switch this report on or off using Function 81 In anew machine it is switched on at the factory 1 Function 6 0 2 2 2 2 8 O PSTN LINE TYPE SELECT p Es TO END 2 Scroll through the list of features with T and until CONF FILE REPORT appears 3 Change the on off setting by pressing or 4 Finish Cross reference Personal Codes see page 110 If you wish you can prevent unidentified senders from sending you confidential messages See page 131 128 ADVANCED FEATURES RECEPTION Memory Lock Memory Card or Hard Disk Required Overview To use Memory Lock you must first O Store a Memory Lock ID O Switch Memory Lock on If Memory Lock is switched on the machine will not print any incoming fax messages They will be kept in memory until you enter the Memory Lock ID that you previously stored in the machine Mes
133. ber Caution When you dial a number using a Quick Dial or Speed Dial or using Al Redial check the two indicator lamps above the G4 G3 selector key to make sure that the correct mode is selected If it is not correct press the G4 G3 selector key until the correct indicator is lit Notes 4 Your machine is set up to send to Group 3 fax machines over the regu lar telephone network the PSTN the Public Switched Telephone Net work If you wish to send to Group 3 machines over the ISDN contact your service representative O When dialing a fax machine or telephone over an ISDN the destination could have a subaddress number This number can be thought of as similar to an extension number on a PBX If the destination telephone or fax machine has a subaddress number input this number when dial ing You can get this number from your contact at that location To enter a subaddress you must use a User Function Key See page 163 for how to program a User Function Key using Function 35 236 APPENDIX C ISDN G4 OPTION TYPE 90 Transmission Procedure The following example shows how to dial assuming that the ISDN G4 Option Type 90 has been installed The differences between this procedure and the procedure for the base machine refer to page 49 are as follows You have to select G3 or G4 before you dial a number O You may have to input a subaddress for a G4 number if the destination has one
134. change is Digit 5 that for digit 5 0 Memory Transmission 1 Immediate Transmission 3 If you wish to change the setting press 5 4 Finish 70 ROUTINE OPERATION SENDING A FAX MESSAGE Using the Stamp If press the Stamp key to light the Stamp indicator the machine stamps the bottom of each page During memory transmission the stamp indicates that the page was successfully stored For immediate transmission it shows that the page was sent successfully You must switch the stamp on before you press Or the machine will not stamp the first page O If you wish the stamp to be at the top of each page instead of at the bottom contact your service representative Changing the Stamp Home Position Setting If you wish to change the Stamp home position setting do the following See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 O USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHO0 TOEND jaa Z P4 OPERATION O Atthis time you can print a User Parameter List if you press 2 The settings for switch 00 are now shown on the bottom line of the display The setting that you need to change is that for digit 0 SAI TCH falala Digit 0 0 The stamp home position is Off 3 If you wish to change the setting press 0 lf you press the Stamp key to use y g 9 P o th
135. chine 1 Optional Memory or hard disk required 2 Optional paper feed unit required 3 Optional printer interface kit required This only appears if you have asked a service technician to switch RDS on Feature Feature Telephone Line Type None Halftone Type 8 times Authorized Reception Once Daylight Saving Time Summer Time _ 9 times Memory Lock Twice File Retention Time 10 times Forwarding 1 3 times Cassette used for Printer Mode 3 11 times Specified Cassette Selection 4 times Power Saver 5 times RDS 6 times Confidential File Report 7 times User Parameter Settings A wide range of features can be switched on or off by using the User Parameters However this feature is more difficult to use than the On Off Switches The switches and adjustments are presented on the screen as rows of digits Each digit can be either 0 or 1 Each feature is allocated one or more digit The value of the digit determines the status of the feature The overall procedure is explained below However each of the adjustments that can be made using this procedure are explained in the relevant parts of the manual 1 e fo 2 2 2 2 9 4 USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO C o Eo O Atthis time you can print a User Parameter List if you press 10 HOW TO USE THIS MANUAL 2 The current settings for switch 00 are now
136. ck Dial Key or 48 Press repeatedly until the correct number is displayed again Either O Dial more numbers Press i ME MORY TRANS OPTI ONS ENTER FAX NUMBER ME MORY TRANS OPTI ONS ENTER FAX NUMBER TELEPHONE DI RECTORY SCROLL PRESS yes JOR Mo m 01 XYZ CO LONDON ME MORY TRANS OPTI ONS PRESS ves JOR m 01 XYZ CO LONDON MEMORY TRANS ENTER NO OR OPTI ONS DEST 2 Q Programming Speed Dial Codes See page 34 ROUTINE OPERATION SENDING A FAX MESSAGE Optional Features for Transmission When you make a routine transmission you can access a few optional features These options are only available if OPT ONS can be seen in the top right corner of the display Personal Code jaa Z jam m P4 OPERATION Personal Codes do the following O They allow you to keep track of machine usage for example for billing purposes If everybody uses a Personal Code when they use the fax machine the codes or the names programmed into the codes will be printed on the report that is called the TCR Transaction Confirmation Report This will help you to check on who has been using the machine and how often O They allow personalization of documents and printed reports For example if you use Label Insertion and store your name with your Personal Code the receiver of your fax message will s
137. ck Dial Keys and Speed Dial Codes in your machine After programming your Quick Dials and Speed Dials you can dial a telephone number with very few keystrokes O For Quick Dial just press a Quick Dial Key then press Start For Speed Dial press the key on the operation panel labeled Speed Dial enter a two digit Speed Dial Code then press Start You can also access Speed Dial codes using the Telephone Directory feature see page 58 29 BEFORE YOU SEND YOUR FIRST FAX You can store up to 64 Quick Dial Keys and 100 Speed Dial Codes in this model When you store a Quick Dial or Speed Dial you can also store the name of the other party as a quick reference this name will be displayed on the operation panel before you press the Start key so you can check whether you have selected the correct number This label is used with features such as Telephone Directory or Label Insertion For the Quick Dial Keys you can also attach adhesive labels to the quick dial plate Cross references Telephone Directory see page 58 Label Insertion see page 120 Groups If you frequently send the same message at the same time to more than one place program these telephone numbers into a group Then you can send the messages to all the addresses in that group with just a few keystrokes You can also program a name for that group for example Branch Offices which will be displayed before you press the Start key This helps you to check
138. d a personal code that is not stored in the machine If you decide that you do not wish to use the machine now you should return the machine to Restricted Access standby mode To do this either Insert a page into the document feeder and remove it immediately Press twice 114 ADVANCED FEATURES TRANSMISSION Tonal Signals Some organizations offer you special services by telephone which you can access by transmitting Touch Tone or DTMF tones If your phone service provides only pulse dialing or if you are calling over a digital network the ability to generate Tonal Signals will allow you to access these services First dial the other party When you are through to the other end press the Tone key and enter the code number that is needed to access the required feature at the other terminal You do not need to press the Tone key if your machine is set up for dialing in Tone Dial DTMF mode Before you can use this feature you must program one of the User Function Keys as the Tone key See page 163 for how to do this In the following procedure suppose that we have already programmed the F1 key as a Tone key 1 Make sure that the machine is in standby mode and that there is no document in the feeder 2 Pick up the telephone handset or press f 3 Dial the remote facility Do not press 4 After your line is connected to the remote facility do the following C1 If your telephone line type is DTMF Tone Dial
139. d to your dealer If the transmission was successful your machine prints out a report 198 LOOKING AFTER THE MACHINE REPLACING THE STAMP REPLACING THE STAMP When the stamp made by the stamp becomes pale replace the stamp as described below 1 Remove the document tray 2 Open the scanner cover 3 Replace the stamp If tweezers are not available you may press the point of a pencil down vertically into the stamp and remove it by lifting straight up ad EL EZ lt OZ s iy QT beian 4 Close the cover and put back the document guide 199 CHANGING THE PAPER SIZE OF THE CASSETTE LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE OF THE CASSETTE When you want to use a different size of paper in the cassette do the following NOTE You need a 2 Philips screwdriver for this procedure Upper Cassette 1 Remove the upper cassette CAUTION To avoid dropping the cassette hold it by the front and side while pulling it out 2 Push the white lever A in the direction shown in the diagram below 3 Change the position of the bracket B in accordance with the paper size which you wish to install B A 200 LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE OF THE CASSETTE 4 Change the position of the two side fences C to match the new paper size 5 Change the paper size actuator D to the appropriate one 6 Push down the bottom plate E 7 Add paper and put back the c
140. destinations for this fax message 6 Either O Dial another number Go to step 4 Ol Press STORI NG MEMORY 99 PAGE 1 FILE NO 0056 The machine will dial the first destination or if you selected Send Later it will return to standby mode and the fax message will be sent at the time that you selected NOTE In theory you can send the same fax message to up to 200 different destinations using the above procedure However this number depends on how many numbers are currently waiting in memory to be dialed See the table on page 43 for more information concerning the limitations to this feature Check your Destinations Before Dialing If you wish to send a fax message to more than one location you can scroll through the list of telephone numbers that you have input so far to check whether you have missed any out or entered any wrong numbers This feature is useful when using features such as Broadcasting Transfer Request and Polling Reception Cross reference Broadcasting see page 51 Transfer Request see page 87 Polling Reception see page 158 1 Press J 0 8 CHECK DEST PRESS ves OR No The number after DEST shows how m 01 XYZ CO NEWYORK many numbers you have input so far DEST 2 2 Use the arrow to scroll through the list of destinations that you have already input O To cancel a destination that you have input by mistake To finish
141. ding program your machine as follows O Program the phone numbers of the forwarding terminals that you will use Program the RTI or CSI of each sender allocating it to one of the forwarding terminals Ask the sending party what their RTI CSI is Or make a communication with that terminal print a TCR and read off the RTI CSI If the other party is using a machine made by another maker they may not be familiar with the terms RTI or CSI Explain that you are interested in the telephone number that they stored in the machine for identification purposes O Switch Forwarding on If the RTI CSI of the machine sending you a fax is not the same as any of those that you have programmed into this feature the message will not be forwarded In this machine you can specify up to 5 forwarding stations and a total of up to 30 RTI CSI s However you can use Wild Cards to extend the number of RTI CSI s that you can specify Notes Your machine prints all the messages that it forwards If you do not want it to do this contact a service representative You can select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the output This mark brings to the other party s attention that this message has been forwarded See page 140 for more about the Forwarding Mark ADVANCED FEATURES If one of the senders changes their RTI CSI you must change the s
142. e you can print a User Parameter List if you press 2 The settings for switch 00 are now SsWITcHas Chl shown on the bottom line of the display 3 Press until the settings for switch 05 are shown The setting that you need to change is os Digit 3 hat TOF digikg 0 Messages are not rejected 1 Messages are rejected SW ITCHOS paalla ADVANCED FEATURES 4 If you wish to change the setting press 3 5 Finish Cross references Substitute Reception see page 75 Confidential Reception see page 126 Memory Lock see page 129 Forwarding see page 134 Action as a Transfer Station see page 87 131 RECEPTION ADVANCED FEATURES Authorized Reception Overview This feature helps you to reject junk fax mail It lets you specify which terminals you wish to receive fax messages from all others will be shut out 555 4567 555 8910 555 4567 ae ees 559 0123 To authorize reception from a particular sender O Program the RTI or CSI of the sender Ask the sending party what their RTI CSI is Or make a communication with that terminal printa TCR and read off the RTI CSI If the other party is using a machine made by another maker they may not be familiar with the terms RTI or CSI Explain that you are interested in the telephone number that they stored in the machine for identification purposes Switch Authorized Reception on If the RTI CSI is not the same as any of those that you
143. e Stamp the Stamp will be pe disabled at the end of the 4 Finish transmission 1 The stamp home position is On After the transmission the Stamp will stay enabled 71 SENDING A FAX MESSAGE ROUTINE OPERATION Redialing If a message was not transmitted successfully that does not mean that you have to enter the telephone number again In many cases the machine will redial the destination automatically Or with the Al Redial key you can redial with just a few keystrokes Automatic Redialing The machine will automatically redial the other party if any of the following conditions occurred O The other party was busy O There was no reply from the other party O The message was rejected by the machine at the other end because of excessive errors in this case redialing will only take place if Memory Transmission was used Redialing is done 4 times at 5 minute intervals for a memory transmission or 2 times at 2 minute intervals for an immediate transmission O The number of redials and the redial interval may be adjusted by a service technician During redialing the number being dialed is 2125551234 displayed in brackets at the top of the MEMORY TRANS APR 4 12 25PM screen as shown on the right SET DOCUMENT MEMORY 99 If redialing fails for an immediate REDI AL STANDBY transmission the display appears as shown OR SELECT MEMORY MODE opposite You can convert this PRESS MEMO
144. e box above ON i m L Restricted access ON OFF You might find this sheet more easy to understand than the eight digit User Parameter Switches described on page 10 and the pages following that Quick Speed Dial Program Sheet You can use this sheet to program Quick Dial and Speed Dial numbers However you can only program one telephone number with each OMR Sheet 1 At the top of the sheet mark up either QUICK or SPEED 2 Mark up the Quick or Speed Dial number that you wish to store You must mark a Hundreds Digit a Tens Digit and a Units Digit Example To program Speed Dial Code 25 mark up the first few lines of the OMR Sheet as follows Quick Speed Dial Program Sheet a I Quick Speed nnAnonAnnininnnn uUuUuUuUuUUUU Uo Hundreds Digit 012345 67 8 9 nn nnwAanwnonndninn uu uuu uu Tens Digit 012345 6789 nnn An nnn uuu uo uo i uuu L Units Digit 01234567 8 9 170 ADVANCED FEATURES OTHER CAUTION If you mark a Quick or Speed Dial that already contains a number the machine will replace the old number without giving you any warning 3 In the FAX No field write the telephone number that you wish to store in the Quick Speed Dial number that you just marked in steps 1 and 2 O See Number Fields on page 168 for how to do this 4 In the FAX label field write the name that you wish to store with this telephone number O See Name Fields on page 169 for how to do this 5 For Label Insertion m
145. e inputting a label This indicates that upper case letters will be stored If you wish to input lower case letters press 32 or The ABC will change to abc and the letters that you type in will be stored as lower case letters To change back to upper case letters press 32 or again IF YOU MAKE A MISTAKE If you make a mistake when inputting a name or number either O Press to erase the entire name or number and start again O Press to erase the last letter or digit that you entered If you enter the wrong function number either Press then input the correct function number Press to return to standby mode and start again If you dialed the wrong number either Press If scanning has already begun press O If you already programmed the number into the machine by pressing Yes remove the document from the document feeder and start again or use the destination reviewing feature option 08 to cancel that particular destination only see page 52 HOW TO USE THIS MANUAL ON OFF SWITCHES AND USER PARAMETERS Some of the features in this machine can be switched on or off and some of them do not work unless they are switched on first Other features can be adjusted in various ways Each adjustment or on off switch is explained in the relevant sections of the manual There are two user functions to help you adjust these features and switch them on off O Function 81 On Off Switches O Func
146. e person receiving the message the polling terminal O Polling can only be used when both machines have the Polling feature 153 OTHER ADVANCED FEATURES Polling Transmission Use Polling Transmission when you wish to leave a document in the memory for others to pick up You cannot specify the telephone number of the polling terminal the terminal that you wish to poll your document but using the ID Code there are ways to make sure that the message does not go to the wrong place as explained below There are three types of Polling Transmission Free Polling Anybody can poll the message from the polled machine s memory Secured Polling The message will only be sent out if the ID Code of the polling machine is the same as the ID Code stored in the polled machine Stored ID Override There are two ways to use this feature O If your ID Code is different from that of the other terminal you can use the other terminal s ID Code just for this transmission ask the other terminal s operator what their ID Code is Your machine s stored ID Code will be ignored For extra security both parties can specify an ID Code just for this communication The ID Codes of both machines will be ignored All communicating parties need to coordinate their ID Codes in this case Only one document can be stored in the memory for Free Polling and only one can be stored for Secured Polling However with Stored ID Override you can store more t
147. e printed on the TCR Switch this feature on if you often receive fax messages from other countries Cross references TCR see page 185 Date and Time see page 24 To switch this feature on do the following See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 EJ USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO ves JTO END 55 m 2 The settings for switch 00 are now SwiTcHaa DGGEGGnn we shown on the bottom line of the display lt 5 AH lt as 3 Press until the settings for switch 01 swiITcHa Eeee are shown The setting that you need to change is digit 2 Digit 2 0 The reception time will not be printed 4 If you wish to change the setting press 2 5 Finish 1 The reception time will be printed Note Ifthe message is in the memory for a while for example confidential re ception memory lock or substitute reception the printing time is printed at the top of the page 149 RECEPTION ADVANCED FEATURES Length Reduction If the machine receives a page that is longer than the paper in the cassette the machine reduces the length of the received image so that it will fit on one page if the image length is within the following limits Paper size in the Maximum reducible cassette incoming page length Without Optional With Optional 400dpi 400dpi Page Memory Page
148. e senders changes their RTI CSI you have to change the stored RTI CSI also Otherwise messages from that sender will no longer be sent to the required cassette Cross references RTI and CSI see page 25 Wild Cards see page 144 TCR see page 185 Programming the Specified Cassette Selection Feature 1 Function 6 0 2 2 2 2 7 6 CST SELECT SELECT ie DEST 6 onthe opposite display shows that DEST 6 PRINT LIST there are 6 RTIs CSls programmed so far In 1 RTI PROG 2 RTI TO CANCEL anew machine you willsee DEST 0 O At this time you can print a Specified Cassette Selection List by pressing 2 Either O Store some RTIs CSls 1 CST SELECT ENTER RTI CSI Go to step 3 No TO CANCEL N CR O View the RTIs CSls that you have stored so far 2 Go to step 6 CST SELECT No TO CANCEL DEST 1 6 means that there are 6 DEST 1 6 CLR RTIs CSls programmed so far and the first XYZ CO in the list is now displayed 3 Type in an RTI or CSI then press CST SELECT STORE AS WILD CARD Es Label input and editing see page 7 XYZ CO 4 Either Store this RTI as a wild card Otherwise CST SELECT ENTER RTI CSI No TO CANCEL N 142 ADVANCED FEATURES RECEPTION 5 Either Enter another RTI or CSI Go to step 3 Finish Go to step 2 6 Scroll through the stored RTIs CSls on the sc
149. e your local exchange is ask the telephone company Note If there is a handset connected to your fax machine make sure that it is also set up in the correct dialing mode Change the setting for the fax machine using Function 81 ie Function 6 0 2 2 2 2 8 O PSTN LINE TYPE SELECT p Yes TO END The first displayed item is the telephone line type DP Pulse Dial TT Touch Tone In the above display TT is currently selected 2 Change the setting by using or 3 Finish 28 BEFORE YOU SEND YOUR FIRST FAX QUICK DIAL SPEED DIAL AND GROUP DIAL Three Convenient Ways to Dial Bx as BIP Ow a aa S3 fd jaa Instead of dialing the full number on the fax machine s keypad you can use Speed Dial Quick Dial or Group Dial These features allow you to store telephone numbers in your machine s memory A stored number will remain in the memory and you can use it as many times as you wish without having to reprogram it Then when you need to dial a number just call it up for example by pressing the required Quick Dial Key Quick Dial and Speed Dial Quick Dial and Speed Dial are very convenient for dialing numbers that you often call especially if these numbers are very long like international numbers These features greatly improve the convenience of operating your machine However first you have to program the telephone numbers that you need into the Qui
150. easier to distribute the received fax messages and more convenient for reading them Reverse Order Printing will not take place unless you switch it on beforehand To switch this feature on or off do the following procedure See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 E 2 The settings for switch 00 are now shown on the bottom line of the display 3 Press until the settings for switch 05 are shown The setting that you need to change is digit 1 4 If you wish to change the setting press i 5 Finish USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO C o Eo Qn Of ze gt lt Qe ce SAI TCH falala SWITCHSS Elitists Digit 1 0 This feature is Off 1 This feature is On 145 RECEPTION ADVANCED FEATURES Multi sort Document Reception Memory Card or Hard Disk Required Using this feature more than one copy of each incoming fax message can be printed This feature is useful if you need to reduce your photocopier s work load O You will only be able to print one copy if the Two in One feature is enabled See page 151 for more about Two in One w gt For example if you switch this feature on overnight you will not have to make distribution copies of the messages that came in during the night However the paper in the cassette will be used up much faster
151. eature on do the following See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 EOJ USER PARAMETER PRINT LI ST DEFAULT 01000000 SWI TCHOO ves TO END ff Bt 2 The settings for switch 00 are now SsWITcHas Cllr shown on the bottom line of the display 3 Press until the settings for switch 05 are shown The setting that you need to change is digit 2 SW ITCHOS paalla Digit 2 0 Two in One is disabled 1 Two in One is enabled 4 If you wish to change the setting press 2 5 Finish 151 RECEPTION ADVANCED FEATURES Closed Network Reception 8105 1357 This feature may help you to prevent reception of excessive junk fax mail The ID Codes of the communicating machines are checked If they are not the same the communication is stopped Note This feature may not be reliable if you are communicating with a terminal produced by a different manufacturer Cross references ID Codes see page 85 ID Transmission see page 65 152 ADVANCED FEATURES OTHER OTHER Polling Overview Polling means picking up a document that has been left for you at a remote fax terminal You can also leave a document in your machine s memory for other machines to poll from you Polled Terminal Polling Terminal Qn Of ze gt lt Am lt E O With polling telephone line costs are charged to th
152. ectronic equipment to avoid interference Away from areas containing corrosive gas O Dust free O Condensation free Temperature 63 to 82 F O Humidity 40 to 70 RH do not install near a humidifier Away from heaters and air conditioners to avoid sudden changes of temperature Within 5 yards of a three pin grounded power outlet 115 Volts 60 Hz With the clearance as shown on the right jaal aB E iy O Ze HU ae BS iva Z NOTE This machine generates a certain amount of ozone Although the amount generated is within safety requirements it is recommended that to avoid ozone buildup you install the machine in a room which can be air conditioned or well ventilated 21 INSTALLING THE MACHINE CONNECTING THE MACHINE A service technician will install the machine Before using the machine Make sure that it is properly connected to the telephone line and the power outlet as shown below hone mpany s ck caw D o MAIN POWER SWITCH I On POWER SOURCE o o NA Si merica Kal MA AO u PERN TELCO 8 V7 7 LINE c a TEL HANDSET Do not switch on until everything is connected properly If you wish to move the machine to a new location contact a service technician Program the Telephone Line Type setting use Function 81 see page 28
153. ed at the factory this will also be the state of that function in a new machine It can also referred to as Default Setting File t Memory File Polling File Group 3 This is an internationally agreed signaling and data transfer method used for facsimile communication approved by CCITT It is also known as G3 Handset This is the telephone that is connected to the jack marked TEL 1 or TEL 2 Home Position Some of your machine s features can be adjusted The home position is the setting to which the machine always returns at the end of an operation International Dialing Code This is the code that must be dialed at the beginning of the number if the destination is outside your country Memory File This is a document stored in the SAF memory see the next page and the instructions destinations time of transmission for sending that document Modem Acronym for modulator demodulator A device that transforms a digital signal into a form suitable for transmission over the telephone network Original Same as Document Page Retransmission If the terminal you are sending to indicates that it did not properly receive the page you just sent your terminal will resend that page from memory This only works if you used Memory Mode and if you are not using ECM ECM is a more effective data retransmission method 245 GLOSSARY Polling File This is a set of instructions destinations to be polled ti
154. ed for service CONTENTS IMPORTANT SAFETY INSTRUCTIONS INTRODUCTION WHAT DOES A FAX MACHINE DO 1 TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION 1 SOME OF THE THINGS THAT THIS MACHINE CAN DO 2 HOW TO USE THIS MANUAL MANUAL OVERVIEW 4 CONVENTIONS 5 STORING TELEPHONE NUMBERS 7 STORING NAMES AND LABELS 7 IF YOU MAKE A MISTAKE 8 ON OFF SWITCHES AND USER PARAMETERS 9 GENERAL PRECAUTIONS POWER AND GROUNDING 14 COLD WEATHER POWER UP 15 THUNDERSTORMS 15 COPY PAPER 16 TONER CARTRIDGES 16 OPERATING PRECAUTIONS 16 GENERAL 17 GUIDE TO COMPONENTS COMPONENT DIAGRAM 18 OPERATION PANEL OPERATION PANEL DIAGRAM 19 INSTALLING THE MACHINE LOCATION 21 CONNECTING THE MACHINE 22 BEFORE YOU SEND YOUR FIRST FAX SOME ITEMS MUST BE PROGRAMMED FIRST 23 Overview 23 Language Selection 23 Date and Time 24 Daylight Saving Time 24 Terminal Identification 25 RTI Remote Terminal Identification 26 TTI Transmit Terminal Identification 26 CSI Called Subscriber Identification 27 Telephone Line Type 28 QUICK DIAL SPEED DIAL AND GROUP DIAL 29 Three Convenient Ways to Dial 29 Quick Dial and Speed Dial 29 Groups 30 Programming Quick Dial 31 Programming a New Quick Dial 31 Editing a Quick Dial 32 Erasing a Quick Dial 33 Programming Speed Dials 34 Programming a New Speed Dial 34 Editing a Speed Dial 36 Erasing a Speed Dial 37 Programming Groups 38 Entering Group Programming Mode and Selecting a Group 38 Storing Numbers in a Group
155. ee page 50 for how to dial Non Oe DES Ta 0 Do not use the handset Fe RTU PROG pe RTI Es TO END 136 ADVANCED FEATURES RECEPTION 5 Either O If you wish all incoming messages to be forwarded to this station Do not store any RTIs CSls for it Instead Then either go to step 2 to program another forwarding station or press to finish O If you only wish messages from certain senders to be forwarded to this station Input their RTIs or CSIs messages from senders other than these will not be forwarded to this station Press 1 then go to step 6 FORWARDING ENTER RTI CSI TO CANCEL CO O View the RTIs CSls that you have stored so far 2 Go to step 9 FORWARDING vo TO CANCEL DEST 1 6 means that there are 6 No 01 DEST 1 6 CLR RTIs CSls stored so far and the first in the list is now displayed XYZ CO O Finish storing RTIs CSls for this forwarding station and input another forwarding station number Go to step 2 O Finish Qn Of ze gt lt QH lt H 6 Type in an RTI or CSI then press FORWARDI NG STORE AS WILD CARD res O You can input up to 30 RTIs CSls for each forwarding station ea 7 Either O Store this RTI as a wild card O Otherwise FORWARDING ENTER RTI CSI TO CANCEL N E 8 Either O Enter another RTI or CSI Go to step 6 O Finish Go to step 5 9 Scroll through t
156. ee your name at the top of the printout This eliminates the need for a cover page O They allow you to restrict use of the machine to authorized personnel only If you switch the Restricted Access feature on users have to enter their personal code before they can use the machine The personal code must have already been stored in the machine This may deter unauthorized personnel from casually using the machine Cross references Programming Personal Codes see page 110 Label Insertion see page 120 Restricted Access see page 110 TCR see page 185 59 SENDING A FAX MESSAGE ROUTINE OPERATION If you input your Personal Code your name will appear on the TCR and Transmission Result Report 1 Either Press H 0 1 Oo If you have programmed one of the PERSONAL CODE ENTER CODE User Function Keys to activate this aaa feature just press that key and go NO TO END to step 2 2 Example 7 3 6 2 PERSONAL CODE PRESS yes Or no SMI TH O The display shows the name that was stored with the code that you selected In this example it is SMITH 3 Yes MEMORY TRANS OPTI ONS O See page 110 for details on how to program ENTER FAX NUMBER the Personal Codes and their labels Send Later mei Using this feature you can instruct the machine to delay transmission of your fax message until a later time which you specify This allows you to take ad
157. eed to press Free Polling Reception Program 1 Press the programmed Quick Dial Key PROGRAMME D The program begins at once or at the later time specified by the program Cross reference Polling Reception see page 158 102 ADVANCED FEATURES TRANSMISSION Erasing a Program When you wish to delete a keystroke program do the following 1 Function 3 4 PROGRAM CHOOSE KEY Ifyou press 5 Start a o PRINT LIST Program List will be printed TO CANCEL 2 Press the Quick Dial key that holds the program that you wish to erase Example PROGRAM OR im TRANSMIT DAILY REPORT CLR CR 3 To delete the program PROGRAM CHOOSE KEY ol PRINT LIST no TO CANCEL 4 Either O Erase another program Go to step 2 Return to standby Q H QO gt A lt 103 TRANSMISSION ADVANCED FEATURES Confidential Transmission BA Overview Use this feature if you do not want your message to be picked up casually by anybody at the other end The message will be stored in the memory at the other end It will not be printed until an ID known as the Confidential ID is entered BP ae roman Note The machine at the other end must have memory space available and it must have the Confidential Reception feature O This is a proprietary feature and as such it only functions with ma chines produced by the same make
158. eir Transfer Requests you must install a memory card or a hard disk m H QO gt A lt 89 NETWORKING ADVANCED FEATURES Combining Transfer Request with Broadcasting If you wish to set up complex fax message distribution networks you can make a Transfer Request using more than one Transfer Station When you do this you can send the same message to up to 30 Transfer Stations and each Transfer Station can pass the message on to 30 End Receivers Los Angeles Boston San Hartford Francisco L Philadelphia L Buffalo L Atlantic City New York Seattle Orleans Oklahoma City Houston Assume that your machine is in San Francisco and you wish to send the same message to various locations in the U S A Of course doing a simple broadcast sending to each terminal directly from your machine would get the job done but you would not be taking advantage of the cost cutting features of the machine However if you incorporate Transfer Request as shown below your machine would only make 4 calls instead of the 10 that would be necessary if Transfer Request was not used This saves costs O Your machine can play any part in a Transfer Request network of this type provided that you have programmed all the required features as explained earlier in this section The ID codes of the requester San Francisco and the Transfer Stations New York and Houston must be the same The request
159. en your letter place it face down in your fax machine s document feeder dial the destination s fax number then press the Start key The fax machine scans your letter and converts it into a series of black and white dots the number of dots that there are across and down the page depends on the resolution that you selected refer to the specifications section of this manual for details This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine The receiving fax machine reconstructs your letter from the incoming signal and prints it If you are worried about whether the message arrived at the destination you can check a report called the TCR Transaction Confirmation Report When you print this report you will see the results of the most recent fax communications made by your machine You can use your fax machine to send and receive many types of document even photographs TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION Quick and accurate transmission of fax messages depends on the condition of the telephone line If the line condition is very good this machine will transmit a letter size page in about 6 seconds However if the line is noisy the speed may be reduced significantly and the data may be damaged Errors The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages An example is shown opposite
160. er must have its own fax number programmed C1 The model used by the requester San Francisco must be able to make Transfer Requests through more than one Transfer Station O Reports indicating success or failure will be returned to San Francisco from the terminals in Houston and New York To do this procedure use the broadcasting procedure on page 51 The destinations should be as follows Los Angeles O Seattle A Group containing Boston Hartford Philadelphia Buffalo and Atlantic City with New York as the Group Transfer Station O A Group containing Dallas New Orleans and Oklahoma City with Houston as the Group Transfer Station 90 ADVANCED FEATURES NETWORKING Two step Transfer Relaying Transfer Terminal Station Osaka Digital Link DIGITAL G4 PSTN G3 Sacramento San Francisco Tokyo Terminal A makes a transfer Next request Transfer Site Yokohama If your machine A in Sacramento in the above example does not have access to a digital network it can use a digital link between San Francisco B and Tokyo C to send a fax message to various locations in Japan D to F This speeds up communication and reduces costs Terminals B and C must be G4 fax machines from the same manufacturer must have the Two step Transfer feature and must have programmed a number known as the Next Transfer Station To start the operation the user at terminal A makes a transfer request specifying ter
161. es Quick Dial and Speed Dial see page 29 AI Short Protocol This feature employs Artificial Intelligence Al to learn the communication characteristics of the machines programmed as Speed Dials or Quick Dials Al Short Protocol helps you to reduce communication costs between machines produced by the same manufacturer Al Short Protocol only works if you dial using Quick Dial Speed Dial or Al Redial also the machine at the other end must have the Al Short Protocol feature When you send a fax message the two machines carry out a handshaking procedure during which they establish the best way to communicate with each other Using Al Short Protocol this handshaking procedure only takes place in full the first time you dial a particular number Your machine remembers the optimum communication parameters for calling that number The next time you dial that number the machine will remember these parameters and the preliminary handshaking will be significantly reduced saving communication costs If you are interested in this feature contact a service technician to have it switched on Note Al Short Protocol may cause problems with long distance and interna tional calls If you suspect that such problems are occurring store the number as a Quick Dial or Speed Dial Then call a service technician and discuss the matter Tell the technician the Speed Dial Quick Dial that you stored the telephone number in Cross references Quick Dial and
162. ese keys to type names and labels such as the RTI and TTI To access keys 01 to 32 flip the number plate over to the right To access keys 33 to 64 flip the number plate over to the left 5 User Function Keys Each of these can be programmed for rapid access to frequently used features If the light under a key is on the feature can be used 6 Speed Dial Tel Press this to dial using Speed Dial or the Telephone Directory Directory Key Feature Al Redial Key Press this to redial one of the last ten numbers that was dialed On Hook Dial Key Press this to dial without picking up the handset Pause Key Press this if you need to insert a pause when dialing Clear Key Use this as a backspace key during programming Ten Key Pad Use this as a telephone keypad or to enter Speed Dial codes Stop Key Press this to stop the machine and return it to standby mode Start Key Press this to start fax communication Copy Key Press this to copy the document now in the feeder 20 INSTALLING THE MACHINE LOCATION For the best possible performance install your machine in a place which satisfies the following conditions O Not exposed to direct sunlight O Well ventilated air turnover at least three times per hour to avoid the build up of ozone make sure to locate the machine in a large well ventilated room which has an air turnover of more than 30 yd 3 hr per person O Level Not subject to vibration Away from other el
163. ess and Group Name column of the File List for a Transfer Request operation you may see the following codes TRN_ST Indicates that the number to the right is a transfer broadcasting station REC_ST Indicates that the number to the right is an end receiver in the transfer broadcasting operation TRN_1 Indicates that the number to the right is the first transfer station in a two step transfer operation TRN_2 Indicates that the number to the right is the second transfer station in a two step transfer operation TRN_RQ Indicates that the number on the right is the station that requested the transfer request for this file using your machine as a transfer broadcasting terminal The Results Column OK Successful Communication E An error occurred Standby Ready to transmit The Footnote on the TCR TX counter Total number of transmitted pages RX counter Total number of received pages Counters listed on the User Parameter List OPU counter Total number of pages printed so far with the current master unit SCN Total number of pages scanned PRN Total number of pages printed 190 REPORTS USER INITIATED REPORTS In the Result column some reports may have an E followed by a code and there may be a message printed at the bottom of the report This code and message indicate that a problem occurred The codes are explained below CODE MESSAGE EXPLANATION HANG UP OR LINE FAIL The other party either a hung up b had no mes
164. et of instructions store that page in the memory as an Auto Document using a Quick Dial Key Then when you need to send that page to somebody press the Quick Dial Key that you stored it in place any other pages that you wish to send into the feeder dial and press Start At the other end the Auto Document will be printed first The Auto Document is transmitted as is you cannot write anything on it like you can with a cover sheet If you wish the machine to place your name on your transmitted documents try using the Label Insertion feature see page 120 106 ADVANCED FEATURES TRANSMISSION Storing an Auto Document 1 Make sure that the machine is in standby mode see page 49 2 Take the document that you want to be an Auto Document and place it into the feeder O If you only wish to scan a part of the MEMORY TRANS OPTI ONS document use the Specified Image Area ECE Te eT feature See page 118 for details 3 Press the Quick Dial Key that you wish to store the Auto Document in Example STORE AS AUTO DOCUMENT O Be sure that this Quick Dial Key is vacant ves or o 3 Yes Labeling an Auto Document If you store a label for your Auto Document the label will appear on the display when you use the document Also you can attach an adhesive label to the Quick Dial Key if you wish m H QO gt A lt 1 3 6 AUTO DOCUMENT CH
165. etical maximum number of pages that can be stored In practice you will only be able to store this number of pages if you install the optional hard disk unit 43 BEFORE YOU SEND YOUR FIRST FAX DEALING WITH JUNK FAX MAIL The following features will help you to reject unwanted junk fax mail Authorized Reception see page 132 Closed Network Reception see page 152 Rejection of messages from unauthorized senders see page 131 OTHER ITEMS TO PROGRAM AT YOUR LEISURE The following features will help you use the machine more quickly and efficiently Auto Document see page 106 User Function Keys see page 163 O Function Programs see page 164 Keystroke Programs see page 99 Chain Dialing see page 116 Ordering Toner see page 197 To use the full range of features provided by this fax machine you need to program other items These procedures are all given in the relevant sections of the manual 44 ROUTINE OPERATION SENDING A FAX MESSAGE Precautions Concerning Unacceptable Document Types Before you send your document make sure that it meets the following requirements Caution Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty Minimum Maximum The part shaded Ti will not be scanned 4 1 because it is outside the maximum scanning 47 2 width range 5 8
166. ey pad or use a Quick Dial Key or Speed Dial Code if you wish 1 Pick up the handset HANDSET MODE 2 Dial See page 50 for how to dial Note Do not press HANDSET MODE PRESS START AFTER TONE 2125551234 3 Continue as for a normal telephone conversation Using AI Redial Use Al Redial if you wish to redial a number that you dialed recently 1 On Hook Dial Al Redial Al REDI AL NO DI RECTORY 1 SCROLL PRESS YES OR m 01 XYZ CO NEWYORK 2 Scroll through the numbers in the Al Redial memory using the T and arrows of the scroll key When the correct number is displayed press O The number will be dialed immediately ON HOOK MODE PRESS AFTER TONE 2125551234 78 ROUTINE OPERATION Answering the Telephone If the telephone rings just once A fax is coming in Do not pick up the handset If the telephone rings continuously TELEPHONE CALLS mo N G Gma E gt Hello or v Beep Beep 0000 0000 0000 0000 0000 0000 1 Pick up the handset and speak to the other party O If you hear a high pitched tone a fax is coming in Press then hang up 2 If the caller wants to send you a fax press after speaking Then hang up O If nothing happens after you press the power may be switched off or the telephone may not be connected up correctly ja
167. eys to scroll through the QUICK DIAL Yes OR Quick Dial Keys on the screen Ofo XYZ CO NEWYORK 2125551234 3 Yes QUI CK DI AL es OR cir m 01 4 Erase the number f QUI CK DI AL ENTER FAX NUMBER m 01 TO CANCEL After erasing a number you may store a new one to replace it if you wish If you do not wish to store a new number press again Then go to step 2 to continue or press if you have finished 33 BEFORE YOU SEND YOUR FIRST FAX Programming Speed Dials Using this feature you can store telephone numbers as Speed Dial Codes You can also store a label with each telephone number for use with the Telephone Directory and Label Insertion features Telephone Directory This makes using Speed Dial Codes more convenient When you program a Speed Dial Code you can program a name and a telephone number Then instead of having to refer to the latest Speed Dial Code list when you want to dial that number you can type in the first letter of the name and scroll through the list of names that begin with that letter until you find the right one You may also program the letter under which you wish to file the label For example if a Speed Dial Code has the label HOTEL NEW YORK you may wish to file this label under N instead of under H if your Telephone Directory contains a lot of hotels This would make it easier to find using the Telephone Directory feature type in N instead of H then scroll through the N
168. f your fax message and put everything ENTER FAX NUMBER into the feeder face down a Note The OMR Sheet must be the page that is scanned first 3 SCAN PROGRAM SHEET OR 4 Yes The machine scans the OMR Sheet then scans and sends the fax message in accordance with the instructions on the OMR Sheet Then the machine returns to standby mode 174 ADVANCED FEATURES OTHER Using an OMR Sheet to Program the Machine After marking up the OMR Sheet do the following 1 Place the OMR Sheet in the feeder face memory TRANS OPTI ONS down ENTER FAX NUMBER 2 SCAN PROGRAM SHEET OR 3 The machine scans the OMR Sheet and programs itself in accordance with the instructions marked on the OMR Sheet Then it returns to standby mode Errors If the machine finds an error it stops scanning the OMR Sheet and displays an error message that shows you where the problem is No data is stored and no fax message is sent Correct the error and scan the OMR Sheet again Q H QO gt A lt 175 OTHER ADVANCED FEATURES Power Saver Overview Laser printing requires the application of heat to bond toner to the printer paper For incoming messages to be output quickly a heating element inside the machine must be kept hot This may cause your electricity bills to rise The Power Saver feature lets you program timers to switch this he
169. features you can save a lot of repetitive keypad operation by storing the features and destinations in a Keystroke Program Qn Of ze gt lt QH lt E 3 ane Keystroke Programs are stored as Quick Dial Keys If you store a Keystroke Program into a Quick Dial Key that Quick Dial Key cannot be used for any other purpose Be sure to store your Keystroke Program in a vacant Quick Dial Key Example Let us say that you normally send a daily report to locations A B and C at 11 pm using Send Later Store these instructions as a Keystroke Program Then every day you will only have to place the report in the document feeder then press that key to set up the transmission Cross reference Send Later see page 60 99 TRANSMISSION ADVANCED FEATURES Storing a Keystroke Program 1 Make sure that the machine is in standby mode see page 49 2 Place a sheet of paper in the feeder o Skip step 2 if you are making a Polling MEMORY TRANS OPTIONS Reception program ENTER FAX NUMBER 3 Select all required features Such as Transfer Request and telephone num bers as you would normally do O Contrast resolution and halftone cannot MEMORY TRANS OPTIONS be stored in a keystroke program CUTER AOR see S 4 Press the Quick Dial key that you wish to store the program in Example O Make sure that this key is vacant
170. fer Station some machines cannot do this or can but the capability has been switched off A H QO gt A lt You cannot dial the End Receivers as full numbers on your ten key pad and you cannot use your own stored Speed Dials Quick Dials and Groups You must use the numbers that are stored in the Transfer Station Always keep a copy of the Transfer Station s Telephone Lists Quick Dial Speed Dial and Group Lists near the machine if you plan to use Transfer Request Cross reference Quick Dial and Speed Dial see pages 29 and 31 Groups see page 30 ID Code see page 85 Telephore Lists see p 192 87 NETWORKING ADVANCED FEATURES 1 Make sure that the machine is in standby mode see page 49 2 Place your document in the feeder MEMORY TRANS OPTIONS ENTER FAX NUMBER 3 Either z Tja m 7 If you have programmed one of TRANSFER OPTIONS x the User Function Keys to activate this feature press that TRANS Eon an key and go to step 4 If you cannot use Function 12 you forgot to store your country code your fax machine s telephone number or your ID code Function 61 See pages 83 84 and 85 If you have installed the ISDN Option Kit you must also program the machine s Own ISDN G4 and Own ISDN G3 numbers use Function 61 see pages 233 and 234 Your G4 Terminal ID and your ISDN subscriber numbers for G4 and G3 must also have been
171. h your machine The service technician can also use RDS to change some of your machine s settings if you request it For RDS to work you must switch it on before the service technician starts the RDS operation on your machine Qn Of ze gt lt Am lt H For some RDS operations it may be necessary to you to stay near the machine Switching RDS On Off Before your machine can accept incoming calls from an RDS you have to switch RDS on using Function 81 If it is switched off the machine will not accept treatment from an RDS 1 Function 6 0 2 2 2 2 8 1 PSTN LINE TYPE SELECT DP yes JTO END 2 Scroll through the list of features with T and until RDS appears 3 Change the on off setting by pressing or 4 Finish 183 OTHER ADVANCED FEATURES Short Preamble Short Preamble slightly reduces communication costs between machines produced by the same manufacturer This feature reduces the length of signals exchanged between the machines during communication If you are interested in this feature contact a service technician to have it switched on Note Short Preamble may cause problems with long distance and international calls If you suspect that such problems are occurring store the number as a Quick Dial or Speed Dial Then call a service technician and discuss the matter Tell the technician the Speed Dial Quick Dial that you stored the telephone number in Cross referenc
172. han one file but you must use a different ID for each file Secured Polling and Stored ID Override can only be used between terminals produced by the same manufacturer Cross reference ID Code see page 85 Free Polling 1 Place your document in the feeder O If you only wish to scan a part of the document use the Specified Image Area feature See page 118 for details 2 Function 1 4 FREE POLLING OPTI ONS See page 157 for the options that are PRESS available with Polling Transmission 3 O Your fax message is stored and held on polling standby 154 ADVANCED FEATURES OTHER Note Ifyousee FILE EXISTS CLEAR PRESS you already have a message on Free Polling Standby C1 To keep the old message Remove the document from the feeder O To erase the old message Yes Secured Polling 1 Place your document in the feeder C If you only wish to scan a part of the document use the Specified Image Area feature See page 118 for details 2 Either q 1 3 Oo A If you have programmed one of X the User Function Keys to activate POLLI NG TRANS OPTI ONS this feature press that key and go to step 3 URES NOTE If you have not yet stored an ID Code using Function 61 you will be asked to enter an ID Code Proceed in the same way as for step 4 in Stored ID Override on the next page n z z lt H za A H QO Z gt A lt
173. have programmed into this feature the message will not be accepted The number of RTI CSI s that you can store for use with this feature is limited to 50 However you can use Wild Cards to extend the number of RTI CSl s that you can specify Note If one of the authorized terminals changes their RTI CSI you have to change the stored RTI CSI also Otherwise you will not be able to accept messages from that sender any more Cross references RTI and CSI see page 25 Wild Cards see page 144 TCR see page 185 132 ADVANCED FEATURES RECEPTION Programming the Authorized Senders 1 6 0 2 2 2 2 7 2 AUTHORI Z RX SELECT DEST 6 on the opposite display shows that DES Tave PRINT LIST there are 6 RTIs CSls programmed so far In 1 RTI PROG 2 RTI NO TO CANCEL a new machine you will see DEST 0 O Atthis time you can print an Authorized Reception List by pressing 2 Either O Store some RTIs CSIs 1 Go to AUTHORI Z RX ENTER RTI CSI step 3 uo TO CANCEL CS O View the RTIs CSls that you have stored so far 2 Go to step 6 AUTHORI Z RX No TO CANCEL DEST 1 6 means that there are 6 DEST 1 6 CLR RTIs CSls programmed so far and the first poh Bes in the list is now displayed g Finish An O 3 Type in an RTI or CSI then ZD press Yes AUTHORI Z RX sa STORE AS WILD CARD ves lt i
174. he operation DEDICATED TRANSMISSION PARAMETERS If you often encounter problems when transmitting to a certain address program that address into a Quick Dial Key or Speed Dial Code Then contact a service technician describe the problem and tell them which Speed Dial or Quick Dial you have stored the number in The technician can instruct the machine to use different transmission parameters whenever you select that Speed Dial Quick Dial If you reprogram the Speed Quick Dial be sure to inform your service technician Cross references Quick Dial and Speed Dial see page 29 228 SPECIFICATIONS Dimensions Weight Power Supply Maximum Power Consumption Acceptable Document Dimensions ADF Capacity Cassette Capacity Memory Capacity Resolution Transmission Speed Compatibility Paper Size Maximum Printout Width 229 20 3 x 18 7 x 12 1 W x D x H Excluding trays handset cassettes and optional kits 48 5 lbs Excluding the master unit and printer paper 115 20 Vac 60 Hz single phase Standby 35 W Transmission 40 W Reception 180 W excluding optional kits Copying 310 W Width 5 8 to 12 0 11 7 maximum scanning width Length 4 1 to 47 2 328 max limit is available Thickness 2 to 8 mils 20 lb bond paper 50 letter size sheets using 20 lb paper Upper Cassette 250 sheets Lower Cassettes 500 sheets per cassette Maximum Total 2250 sheets Base m
175. he stored RTIs CSls on the screen with To delete the displayed RTI CSI O When you have finished Go to step 5 137 RECEPTION Editing the Forwarding Feature 1 Function 6 0 2 2 2 2 71 B 2 Input the code number of the forwarding station that you wish to edit Then press O See the Forwarding List for a list of these codes Either O Erase this forwarding station num ber and all RTIs CSls stored with it Press x 2 then to erase Go to step 2 Edit this forwarding station s tele phone number If it is correct DEST 6 onthe opposite display shows that there are 6 RTIs CSls programmed so far for this forwarding station Yes Either O To add RTIs CSls to this number 1 Go to step 6 To view or delete RTIs CSls allo cated to this number 2 Go to step 5 DEST 1 6 means that there are 6 RTIs CSls programmed so far for this forwarding station and the first in the list is now displayed O If you wish to view another forward ing station number Go to step 2 d Finish 138 ADVANCED FEATURES FORWARDI NG No SET FORWARD CODE PRINT LIST TO CANCEL FORWARDI NG Fes OR r No 01 A TEFFELEL F ORWARDI NG SELECT No 01 DEST 6 1 RTI PROG 2 RTI TO END FORWARDI NG STORE AS WILD CARD yes XYZ CO FORWARDI NG No TO CANCEL No 01 DEST 1 6 CLR XY
176. hen it rings 67 SENDING A FAX MESSAGE ROUTINE OPERATION 1 Press J 0 7 OPTION SELECT ES TO END AUTO REDUCE on egg TTI 2 Press until VOI CE REQUEST ON OFF is displayed If you wish to change the VOI CE REQUEST setting press or until the displayed setting is correct 3 when you have finished Direct Fax Number Entry This feature allows you to input destination fax numbers before placing the document in the feeder This is useful when you would like to read the destination fax number off the document without having to write it down on the reverse side or on another scrap of paper 1 Either q E 6 m If you have previously MEMORY TRANS OPTIONS te programmed this feature as a ENTER FAX NUMBER oe ee ay key 2 Input the destination telephone num ber s PRESS ves OR cir 3 Place your document in the feeder and press 68 ROUTINE OPERATION Immediate Transmission Procedure SENDING A FAX MESSAGE OMR If you do not wish to store the fax message in memory before sending it out use the following procedure O The merits and demerits of Immediate Transmission and Memory Transmission are discussed on pages 47 and 48 Make sure that the machine is in standby mode see page 49 O The Memory indicator should go out Place the document face down into the MMEDI ATE TX OPTI ONS feeder 4 Dial onl
177. iber Identification see page 27 In addition you also have to make sure that the fax machine s dialing circuits are set up correctly There are two settings Pulse Dial and Tone Dial If you select the wrong setting your machine will not be able to dial fax numbers If you are not sure which setting to use contact your telephone company To change this setting see the following section of the manual Telephone Line Type see page 28 Bx as DIP Ow a aa ste Fe gt jaa Also if you have a handset attached to your fax machine make sure that its dialing circuit is also set up correctly there is probably a switch on the side of the handset Language Selection If your native language is Spanish or French you can have the machine display instructions and print reports in either of these languages instead of in English 1 Function 6 0 B 2 2 2 9 4 LANGUAGE SELECT CMS FRENCH SPANISH yes TO END 2 Use the and arrows on the scroll key to move the cursor to the cor rect language Press to finish Once you have done this all displays and reports will be in the selected language 23 BEFORE YOU SEND YOUR FIRST FAX Date and Time Your fax machine has an internal clock It controls the following features O The time display on the operation panel while the machine is idle Operation of time delay features like Send Later O The date and time that is p
178. if the cleaner is not at the home position 9 Remove the sheet of paper from the master belt and put back the toner cassette ad jaa EZ lt L OZ s Mig beian 10 Close the front cover 211 USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE Lower Paper Feed Unit s If one or more are installed 1 Remove the lower cassette CAUTION To avoid dropping the cassette hold it by the front and side while pulling it out 2 Clean the paper feed roller U with the soft damp cloth while rotating it in the direction shown in the diagram CAUTION Do not damage the sensor actuator V black plastic ad Clean the paper feed rollers W in the cassette with the soft damp cloth while rotating them as shown in the diagram 4 Put back the lower cassette 5 Put back the document tray oor document table and copy tray W EA X 6 Turn the main switch back on 212 SOLVING PROBLEMS Caution Do not attempt to make any repairs other than those described in this manual Removing covers may expose you to dangerous voltages and other risks Refer all servicing to qualified personnel CHECK THE INDICATORS AND DISPLAY PANEL Check the indicators on the operation panel to check if there are any problems See page 19 for information about the indicators Also if you see PROBLEM J in the top right hand corner of the screen press to see what the problem is DOCUMEN
179. if the Transmission Result Report is switched off Memory Storage Report If you switch this report on it is printed immediately after you store a document in memory for Memory Transmission or Polling Transmission It gives the file number the time that it was stored and the destinations including any Group numbers that were selected 185 AUTOMATICALLY PRINTED REPORTS REPORTS Power Failure Report This report is printed if the machine s power was off for long enough to erase the memory The report gives details of the files that were lost With this information you may store messages for transmission again and contact the senders of any received messages that were lost Transfer Result Report After the end of a transfer request the transfer broadcasting station sends you this report The report lists the telephone numbers of the broadcasting stations and the end receivers and indicates whether each transmission was successful or not With this information you may retransmit any pages that were not sent either directly or using another transfer request operation If your machine is the broadcasting terminal it will print the report if it cannot send the report to the transfer requesting terminal for example due to a busy line The report asks you to send the report manually and gives the telephone number Polling Reserve Report If you switch this report on it is printed automatically after you
180. il the displayed setting is correct 3 when you have finished 157 OTHER ADVANCED FEATURES Polling Reception h G S iS D P g 8105 Use this feature when you wish to poll a message from another terminal You can poll documents from many terminals with only one operation use Groups and Keystroke Programs to make the most out of this feature You have three options Free Polling Secured Polling and Stored ID Override as described for Polling Transmission see page 154 The maximum number of terminals that you can poll in one operation is 200 Cross references ID Code see page 85 Groups see page 30 Keystroke Programs see page 99 Operating Procedure 1 Either J 248 o If you have programmed one of POLLING RECV OPTIONS Je the User Function Keys to EUTERF AC NUNBER activate this feature press that key and go to step 2 2 Dial one or more numbers POLLI NG RECV OPTI ONS ENTER NO OR GIMI DEST 2 3 158 ADVANCED FEATURES OTHER Stored ID Override Option This procedure overrides the ID Code that is stored in your machine The override is effective for this operation only lf opT ONS E is displayed 1 E o 6 I D CODE ENTER I D CODE 2 vo TO END 2 Enter the password that you wish to use for this operation Example 2 5 6 7 Yes POLLING RECV OPTI ONS ENTER NO OR start DEST
181. ine to your service representative A technician will then be able to find out what the problem is before making a visit To use this feature you must do the following in advance O Switch this feature on see below Store the fax number of your service station in Quick Dial Key 63 See page 31 for how to store a number in a Quick Dial Key If you wish to use Quick Dial 63 for other purposes you must switch Service Report Transmission off Switching Service Report Transmission On Off To switch this feature on or off do the following See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 2 C USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO Re ESD TO END 2 The settings for switch 00 are now swiITcHaa Cle shown on the bottom line of the display 3 Press until the settings for switch 04 SH I TCHe4 l are shown The setting you need to use is digit 6 Digit 6 0 This feature is Disabled 4 If you wish to change the setting press 6 1 This feature is Enabled 5 Finish PROBLEMS U Z z eo A 227 DEDICATED TRANSMISSION PARAMETERS SOLVING PROBLEMS Sending a Service Report When you need to send a service report do the following 1 SERVI CE REPORT TX PRESS 2 Stari If the transmission was not successful the machine will not redial You must repeat t
182. ing 1 Make sure that the machine is in standby mode see page 49 2 Place your document into the feeder 3 Al Redial Al REDI AL NO DI RECTORY 1 SCROLL PRESS Yes OR No m 01 XYZ CO NEWYORK 4 Scroll through the numbers in the Al Redial memory using the 7 and arrows of the scroll key O To select a number x2 MEMORY TENNE or Cone ENTER NO OR start DEST 2 5 Either O Select another number go to step 4 Start the transmission 73 RECEIVING FAX MESSAGES ROUTINE OPERATION RECEIVING FAX MESSAGES Selecting the Reception Mode There are two ways to set up your machine to receive fax messages C Auto Receive Mode O Manual Receive Mode Press the reception mode key to switch between the modes Manual Receive Mode This mode is selected when the Manual Receive indicator is lit This setting is convenient if you wish to use your fax machine s handset to answer telephone calls coming in on the same line as fax messages However your fax machine cannot automatically receive fax messages you have to be by the machine if a fax message comes in The machine operates as follows a vig 2 3 a fs 2 I START MEMORY TRANS APR 4 12 25PM N SET DOCUMENT Hello MEMORY 99 Beep sl 7 C Communicating 7 gt 1 The machine rings continuously until you answer the call Pick up the handset 2 If y
183. ing Confirmation List 187 Switching Reports On Off 187 Printing a Sample of Data on the Reports 188 Report Formats 189 USER INITIATED REPORTS 191 Descriptions of Available Reports 191 TCR 191 File List 191 Quick Dial List 192 Speed Dial List 192 Group Dial List 192 Program List 192 User Function List 192 Personal Code List 192 Authorized Reception List 192 Forwarding List 193 Specified Cassette Selection List 193 User Parameter List 193 LOOKING AFTER THE MACHINE REPLACING PAPER 194 REPLACING THE TONER CASSETTE 195 Replacement Procedure 195 Ordering Toner 197 Switching the Ordering Toner Feature On Off 197 Ordering Toner Procedure 198 REPLACING THE STAMP 199 CHANGING THE PAPER SIZE OF THE CASSETTE 200 Upper Cassette 200 Lower Cassette s 202 USER MAINTENANCE PROCEDURES 203 User Maintenance Table 203 User Maintenance Procedure 204 Scanner 204 Main Body 208 Lower Paper Feed Unit s If one or more are installed 212 SOLVING PROBLEMS DOCUMENT JAMS 213 Clearing a Document Jam 213 Adjusting the Document Feeder 214 COPY JAMS 215 Cassette Entrance 215 Inside the Machine 216 Copy Feed out Area 217 Lower Cassette Entrance 218 COMMUNICATION PROBLEMS 218 OPERATING DIFFICULTIES 219 DISPLAYED ERROR MESSAGES 223 ERROR CODES 225 CALLING THE SERVICE STATION SERVICE REPORT TRANSMISSION 227 Switching Service Report Transmission On Off 227 Sending a Service Report 228 DEDICATED TRANSMISSION PARAMETERS 228 SPECIFICATIONS TABLE OF
184. l O Installing the Machine If you are setting up your machine for the first time a service technician will do the physical installation so that is not described here However this section tells you the best type of place to install your machine So please refer to it when you plan to move the machine to another location O Before you Send your First Fax This section explains the things that you have to do before you can send your first fax message and lists important features that will make faxing more convenient Routine Operation This section describes the features and settings that you will normally be using every day Advanced Features This section explains how to take advantage of the special features of your fax machine including how to set up networks for economical distribution of fax messages over long distances O Reports This section explains the reports that the machine generates O Looking After the Machine This section shows you what to do when consumable supplies run out The user maintenance procedure in this section should be done every six months if you want to keep your machine in top condition O Solving Problems If your machine cannot communicate or if it generates error codes or experiences paper jams refer to this section Many routine problems do not need to be solved by an experienced technician O Specifications This is a list of technical data you might like to refer to occasionally C
185. l that they wish to receive the fax message then press This number must also be input in the Transfer Request shorthand notation style 8 The requesting party must repeat step 7 for all the end receiver numbers If there are no more numbers the requesting party should press twice 9 Communication begins after three ACK tones When the requesting party hears fax tones again they must press on their fax machine 96 ADVANCED FEATURES NETWORKING Example Procedure for Quick Reference O Remote ID 1111 Transfer Result Report Destination Speed Dial 04 in your machine O End Receivers as programmed in your machine Quick Dial 01 Speed Dial 02 Group Dial 03 1 The requesting party must dial your machine using an external telephone and wait for the fax tones 2 When the fax tones come in the requesting party must immediately input the following sequence ACK Wait for the ACK tone OME 24 o Od O01 O2 OSH ACK ACK ACK ACK ACK ACK ACK ACK ACK x3 End Receiver Your Machine s Transfer Result Speed Dial 02 a 2 Remote ID Code Report Destination End Receiver Qo Speed Dial 04 Group Dial 03 Ope End Receiver ap Quick Dial 01 gt lt Am lt as 3 When the requesting party hears fax tones again they must press Start Notes C1 The remote ID code must have been programmed earlier O After entering the ID code if there is an interval of m
186. lephone connected behind a PBX You must program one of the User Function Keys F1 to F5 to input a subaddress see page 163 for how to program a User Function Key When yo u need to input a subaddress during dialing or when inputting your own ISDN G3 or G4 number press that User Function Key a backslash will appear then input the subaddress Own ISDN G4 Number This is your machine s own telephone number for Group 4 communications over the ISDN 1 Function 6 0 2 2 2 2 6 1 then J until the screen is as OWN SDN G4 NUMBER shown opposite TO SET PREVI OUS TO CANCEL NEXT 2 Yes OWN SDN G4 NUMBER E o 10 Eo 3 Input your ISDN number for Group 4 communications The format of the number must be as follows International Dial Prefix Your Country Code Your Area Code then you must input a Pause followed by your telephone number After that if your ISDN G4 number contains a subaddress type a slash followed by the subaddress number Check the International Dialing Prefix and the Country Code with your local telecommunications operator The example shown below is for the USA the codes to add are 011 and 1 O Use the key to add a pause as Q Z za 2 o lt 233 APPENDIX C ISDN G4 OPTION TYPE 90 O To type the backslash you must have programmed one of the User Func tion Keys to input a subaddress See page 163 for how to program a User Function Ke
187. me of polling for polling reception Pulse Dialing This method of dialing uses a string of pulses to represent each dialed digit Reception The act of receiving a document Reduction If your document is wider than the paper available in the other terminal your terminal will automatically reduce it so that it will fit Remote Terminal The facsimile terminal that you are sending to or receiving from RTI Remote Terminal Identification ss page 25 Sending Same as Transmission see below Standby Mode The terminal is said to be in standby mode when it is idle Terminal A facsimile terminal such as your machine Tone Dialing This method of dialing uses a tone to represent each dialed digit Transmission The act of sending a document TTI Transmit Terminal Identification 1 page 25 246 INDEX A Add Paper Indicator 194 Add Toner Indicator 195 198 Al Redial 20 Making a telephone call 78 Sending a fax 73 Al Short Protocol 184 Area Code Prefix 84 Authorized Reception 132 Authorized Reception List 133 192 On Off switch 134 Auto Document 106 Auto Receive Mode 75 Auto Reduce 63 Automatic Group 4 to Group 3 Fallback 240 B Batch Transmission 124 Broadcasting 51 Using an OMR Sheet 172 Buzzer Alarm 53 Volume Control 80 Cc Call Progress Signals CPS 243 Center Mark on off 147 Chain Dialing 116 Checkered Mark on off 148 Clear Copy Indicator 215 217 Clear Original indicator 53 213 Clock
188. me of the Send Later or other delayed transmissions waiting in memory have been carried out then try again NOT PROGRAMMED Either This Quick Dial Key or Speed Dial Code does not contain a number This Quick Dial Key does not contain a Keystroke Program FAX NO NOT PROGRAMMED There are no fax numbers stored in this Group NO DATA PROGRAMMED The Group that you tried to erase does not contain any fax numbers ALREADY PROGRAMMED Either This number is already included in this Group This RTI CSI has already been stored for use with this feature 223 SOLVING 0 zal ma ie a DISPLAYED ERROR MESSAGES SOLVING PROBLEMS OVER NO OF PROG RTI CSI You cannot store any RTIs or CSls for use with this feature the limit has already been reached RTI CSI S NOT PROGRAMMED No RTIs or CSls have been stored for this feature NO PAUSE You must add a pause after your area code when you input your fax terminal s own telephone number SWI TCH OFF AFTER PRI NT OUT You cannot switch Memory Lock off while there is a received fax message in the memory You must input the Memory Lock ID and print the message first before switching Memory Lock off NOT CHANGEABLE You cannot change the setting of this feature FORWARD NG If displayed under SET DOCUMENT in standby mode this indicates that Forwarding is now switched on MEMORY LO
189. mile data communication When you are sending a fax message you will be able to hear the line after the machine has dialed If the line is busy you can press the Stop key and start another operation without having to wait for the machine to disconnect the line If the speaker volume is not satisfactory you can adjust it T Function 6 0 2 2 2 2 9 3 MONI TOR VOLUME SET VOLUME TRANSMI SSI ON PRESS ves TO END 2 0 Increase Decrease O Test the current setting Press when you have finished the test O Accept Yes MONI TOR VOLUME SET VOLUME RECEPTI ON PRESS staat yes TO END 3 Repeat step 2 for each adjustment that appears on the screen 80 ADVANCED FEATURES NETWORKING Overview This section explains how you can use this machine to distribute fax messages over networks of fax machines As we have seen Sending to More Than One Location page 51 you can send the same fax message directly from your machine to more than one location The diagram in that section shows your machine sending the same fax to three locations This feature is commonly known as Broadcasting However with Broadcasting you or your organization has to pay for three fax calls If these are all long distance calls that can be quite expensive If you use the networking features provided with this machine you will be able to reduce costs by sending the fax message only once t
190. minal B as the transfer station and stations D to F as end receivers B will send the message to C and C will then distribute it to D E and F Qn Of ze gt lt QH lt H Note that the following programming must be done in terminals B and C if Two step Transfer is to work using a digital link 1 The ID codes of terminals A B and C must be the same O The fax number of terminal C must be stored in terminal B as the Next Transfer Station O The fax number of terminal B must be stored in terminal C as the Next Transfer Station O Terminals B and C may need adjustment contact a service technician If the line between A and B is Group 3 analog then the lines from C to D C to E and C to F must also be Group 3 unless the operation was done using Groups stored in terminal C in that case the destinations D E F can be a mixture of Group 3 and Group 4 terminals If the line between A and B is digital the destinations can be a mixture of Group 3 and Group 4 terminals Cross reference Transfer Request see page 87 Next Transfer Station see page 235 ID Code see page 85 91 NETWORKING ADVANCED FEATURES Analog Link Two step Transfer can also be done if the link between terminals B and C is analog Group 3 on the PSTN PSTN G3 H L Dials 01 Terminal B Group 01 Transfer Terminal D Terminal E Terminal F E Group Transfer Stn C ES The operator at terminal A makes a transfer request H
191. mpletely clear of paper and other material after a misfeed Are you copying onto recycled paper gt Fan the stack of recycled paper and load it in the paper tray Stripes on copies The exposure glass is dirty gt Clean the exposure glass see page 207 Do user maintenance especially glass I and wire T see page 203 TELEPHONING You can t receive phone calls the unit only rings once then goes into receive mode You are in Auto Receive mode Change to Manual Receive mode see page 74 You can t receive phone calls the unit does not ring The telephone line is not connected Connect the modular cord see page 22 POLLING Dialing took place but polling could not ID Codes do not match a Contact the person at the other end and make sure that the ID Codes are the same before trying the communication again 222 SOLVING PROBLEMS DISPLAYED ERROR MESSAGES DISPLAYED ERROR MESSAGES The following messages may appear while you are operating or programming the machine CHECK AUTO DI ALI NG You cannot use the auto dialer at the moment Use the ten key pad or the handset NO BOOKING FOR POLLI NG RECV No polling reception operations have been programmed NO TRANS FILES EXIST There are no messages in memory waiting for transmission NO POLLING DOCUMENTS EXI ST There are no messages in memory waiting to be polled
192. n 35 see page 163 Changing the Secure Transmission on off Home Position Setting To change the Secure Transmission on off home position setting do the following procedure See page 10 if you need more information about the User Para meter ag settings adjustment procedure Z 5 lt H 1 Function 6 0 2 2 2 2 9 1 USER PARAMETER PRINT LIST as DEFAULT 01000000 SWI TCHOO Yes TO END 2 The settings for switch 00 are now swITcHaa Cleo shown on the bottom line of the display 3 Press until the settings for switch 03 sWwITcHas Conn are shown The setting that you need to change is digit 3 Digit 3 0 The home position is Off If you use Secure Transmission it 4 If you wish to change the setting press 3 will be automatically disabled after ie the transmission 5 Finish 1 The home position is On If you use Secure Transmission it will stay enabled after the end of the transmission the light under the User Function Key will stay on 117 TRANSMISSION ADVANCED FEATURES Making a Secure Transmission 1 Make sure that the machine is in standby mode see page 49 for details then place your document in the feeder 2 Press the User Function Key that you have programmed for Secure Transmission if the light under that key is off 3 Dial in the normal manner Q See page 51 for how to dial 4 Press The fax message will be printed automatically at the other end
193. n Dialing This is because Label Insertion does not work with Chain Dialing Cross reference Quick Dial and Speed Dial see page 29 Label Insertion see page 120 Example 01133 1 5553333 From the USA to Paris Assume that the following Quick Dial and Speed Dial numbers have already been programmed Quick Dial 01 01133 Overseas to France Quick Dial 02 1 Paris O Speed Dial 10 555 When the machine asks you to dial On Hook Dial or Handset Mode Press 01 02 Speed Dial 1 0 then 3 B 3 3 Other Press 01 Pause 02 Pause Speed Dial 1 0 Pause then 3 3 3 3 116 ADVANCED FEATURES TRANSMISSION Secure Transmission x Overview This feature allows some degree of data security when sending a fax message However care should be taken because the method used for data encryption is quite simple unlike the methods used in data scramblers or in the DES Data Encryption Standard used in some software packages The transmitting machine will encrypt the data and the receiving machine will recover the original data form the encrypted signal before printing The ID code for Secure Transmission is fixed When sending a fax message by Secure Transmission the supplier is not responsible for the interception or decoding of the message by an unauthorized party Before using this feature you must program one of the User Function Keys to activate this feature Functio
194. n Off 64 Two in one 151 Two step Transfer 82 91 U User Function Keys 20 163 User Function List 164 192 User Maintenance Procedures 203 212 User Parameter List 190 193 User Parameters 10 Programming by OMR Sheet 170 V Voice Request 67 80 Volume Control Speaker amp Buzzer 80 WwW Well Log Transmission 125 Wild Cards 144 Y Your Machine s ISDN Group 3 Number 234 Your Machine s ISDN Group 4 Number 233 Your Machine s Telephone Number 84 OFFICIAL NOTICE TO USERS USA FCC Requirements 1 This equipment complies with Part 68 of the FCC rules On the cover of this equipment is a label that contains among other information the FCC registration number and ringer equivalence number REN for this equipment If requested this information must be provided to the telephone company 2 This equipment uses the following USOC jack RJ11C 3 The REN is used to determine the quantity of devices which may be connected to the telephone line Excessive REN s on the telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of the REN s should not exceed five 5 0 Contact the telephone company to determine the maximum REN for the calling area 4 If this equipment causes harm to the telephone network the telephone company will notify you in advance that tempo rary discontinuance of service may be required If advance notice is not practical the telephone company will
195. n a cool dry place in an airtight bag Do not use cut off portions of OMR Sheets photocopies of OMR Sheets or OMR Sheets with paper or adhesive tape attached to them 166 ADVANCED FEATURES OTHER Completing an OMR Sheet Each OMR Sheet contains a number of boxes or fields Boxes are for marking user parameter settings the contrast setting and so on O Fields are for inputting telephone numbers and names Marking Up Boxes The correct way to mark up a box is shown below Make sure that you follow this rule or you may get some strange results when you scan the OMR Sheet Note Use a black felt tip or ball point pen Do not use a pencil Good i Marginal J q R l 0 Li a J If you need to mark up a consecutive row of boxes observe the following rules O Each individual box must be completely filled O Do not leave a box only partly filled O Gaps between boxes must be kept clear Qn Of ze gt lt QH lt E See below for examples of correct and incorrect marking of a row of boxes 7 Good i ae E fs E E E E E E Not Acceptable E jiii E E Miiit tt in E m 000000 BOUD Mii PINS g a Mm fiat ae x Mx XX _ Mm vy ve 000000 E E HA FEE E E E E ratty opata E m E 167 OTHER ADVANCED FEATURES Marking Up Fields There are two types of field Number Fields These are for inputting telephone numbers personal codes the number of pages in the fax message Page Count and the tran
196. n you have finished 63 SENDING A FAX MESSAGE ROUTINE OPERATION Auto Reduce Home Position Adjustment You can change the home position of the Auto Reduce setting if you wish Do not do this unless the current home position is inconvenient for you and you often find yourself having to change the Auto Reduce setting before sending a fax The procedure is as follows See page 10 for more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 2 C USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO E o eno O Atthis time you can print a User Parameter List if you press 2 The settings for switch 00 are now SsWITcHas Cllr shown on the bottom line of the display 3 Press J until the settings for switch 04 swiTcHas CAC are shown You need to change digit 2 Digit 2 0 Auto Reduce is Off 4 lf you wish to change the setting press 2 T Aito Rediceis On 5 Finish m A Normally the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end The top of the image will be overprinted if there is no margin at the top of the transmitted page In some cases you may wish the other party to receive an unmarked copy of your original In this case you can switch TTI off Note If you switch TTI off make sure that Label Insertion is also off if you want the image received
197. ne are supplied with high voltage make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual C Do not make modifications or replacements other than those mentioned in this manual O When not using the machine for a long period disconnect the power cord OZONE The machine generates ozone during operation Normally the ozone level is safe for operators However during a long copy run or while printing a long message ozone odor may appear in such a case ventilate the room GENERAL PRECAUTIONS This symbol is attached to some components to alert the user not to touch them because they may be very hot This symbol is intended to alert the user to the presence of important operating and maintenance servicing instructions in the literature accompanying the machine 17 GUIDE TO COMPONENTS 1 Document Table 8 Scanner Release 2 Document Guide 9 Lifting Handle 3 Operation Panel 10 Front Cover Release 4 Telephone optional 11 Cassette 5 Manual Feed Button 12 Copy Tray 6 Document Tray 13 Lower Cassette s or Drawers optional Up to 4 units can be added below the upper cassette 7 Power Switch on the rear 14 Base optional labelled Cabinet Type 40 on the carton 18 oh off of Powor o of o o Communicating of Receive File OManual Recei
198. ne has a problem 6 01 Poor line condition or a problem with your machine 6 02 6 05 Poor line condition a problem with the machine at the other end or a problem with your machine 6 06 A problem with the machine at the other end or a problem with your machine 6 08 A problem with the machine at the other end 6 09 A problem with the machine at the other end or a problem with your machine 6 10 9 07 Copy jam at the cassette entrance first or top paper feed station 9 08 Copy jam inside the machine first or top paper feed station 9 09 Copy jam at the feed out area 9 17 There is a problem with your printer 9 20 9 22 9 23 9 24 9 50 Copy jam at the cassette entrance second paper feed station 9 51 Copy jam inside the machine second paper feed station 9 52 Copy jam at the cassette entrance third paper feed station 9 53 Copy jam inside the machine third paper feed station 9 54 Copy jam at the cassette entrance fourth paper feed station 9 55 Copy jam inside the machine fourth paper feed station 9 56 Copy jam at the cassette entrance fifth paper feed station 9 57 Copy jam inside the machine fifth paper feed station 226 SOLVING PROBLEMS CALLING THE SERVICE STATION CALLING THE SERVICE STATION The machine has a feature called Service Report Transmission Use this feature when your machine is having problems The machine will transmit information about the condition of your mach
199. ne that is not of the same manufacturer as this machine O Switch Transfer Request by Tonal Signals On Function 91 see below In a new machine it is switched on in the factory 94 ADVANCED FEATURES NETWORKING Storing the Remote ID As anew machine has a Remote ID of 0000 when it leaves the factory we recommend that you store a new Remote ID immediately 1 Function 6 0 2 2 2 2 6 1 then J until the screen is as REMOTE D shown opposite TO SET PREVI OUS TO CANCEL NEXT 2 REMOTE ID D SETTING 0000 TO END 3 Input the Remote ID that you will be us ing Example 6 5 4 REMOTE ID Yes JOR rR 4 Yes Function Switching Transfer Request by Tonal Signals On Off To switch this feature on or off do the following See page 10 for more information about the User Parameter settings adjustment procedure m H QO gt A lt 1 Function 6 0 2 2 2 2 2 C USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO o1o00000 Ces Jr 0 END 2 The settings for switch 00 are now swiTcHaa Cleo shown on the bottom line of the display 3 Press until the settings for switch 03 swiTcHas CECE are shown The setting you need to use is digit 2 Digit 2 0 The feature is disabled 1 The feature is enabled 4 If you wish to change the setting press 2 f 5 Finish 95 NETWORKING ADV
200. nsfer Request procedure to work you will have to set up the Transfer Request by Tonal Signals feature in your machine see below O If you do not wish to have your machine available as a Transfer Station contact a service technician and ask to have this feature switched off O Another way to restrict use of this feature is to make sure that all requesting parties must have their identifiers stored so that you do not receive Transfer Requests from unknown parties See the bottom of page 131 for more details on this Transfer Request by Tonal Signals This feature allows your machine to accept Transfer Requests made from the requesting side using Dial Tones An operation of this type can succeed only if the following conditions have been met O The requester s fax machine must be connected to a telephone line that can accept DTMF tone dial signals or must be able to generate Tonal Signals see page 115 Your fax machine s reception mode must be Auto Receive Your fax machine s remote ID must have been programmed O Transfer Request by Tonal Signals must have been switched on Setting the Machine up for Transfer Request by Tonal Signals You must do the following to use this feature O Set up the machine in Auto Receive mode see page 74 Program the Remote ID Function 61 see below The other party will have to enter this code every time they access your machine to make a Transfer Request using a machi
201. o TO CANCEL ENTER I D CODE PERS CODE m PRINT LIST ENTER I D CODE TO CANCEL PERS CODE yes OR No 5477 J OHNSON CLR ADVANCED FEATURES 3 Either Go back to step 2 Edit the contents of this code Yes Go to step 4 Edit the name stored with this code When the name is correct press Q Inputting and editing labels see page 7 Either C1 If you do not have an optional mem ory card or hard disk go to step 6 1 Edit the Confidential ID stored with this code When the ID is correct press Yes Either Finish Switching on Restricted Access O Erase this Personal Code TRANSMISSION PERS CODE res OR CER 5477 J OHNSON ABC PERS CODE es oR ctr nd 5477 JOHNSON 4656 PERS CODE ENTER D CODE PRINT LIST vo TO CANCEL Enter or edit another code Go to step 2 Qn Of ze gt lt QH lt H Restricted Access allows you to keep a closer track of machine usage and deters passers by from casually using your machine If this feature is switched on users have to enter their Personal Code before they can use the machine The Personal Code must have already been stored in the machine However the user can enter codes directly at the keypad Therefore if you are serious about using this feature to stop casual users from operating the
202. o a Transfer Station and that Transfer Station will distribute your fax message Se g Qn Of ze gt lt QH lt H zO using a Broadcasting Transfer Station Transfer Request You can take advantage of your machine s Group Dial Broadcasting and Transfer Request features to set up extensive facsimile networks Such networks can save time and cost if you set them up to perform commonly used broadcasting operations especially if long distance communications are involved Cross references Groups see page 30 Broadcasting see page 51 Transfer Request see page 87 81 NETWORKING ADVANCED FEATURES What Networking Features Does This Machine Have The machine s networking features are summarized below O Transfer Request This allows you to send a fax message to a number of destinations via a single Transfer Station see page 87 Transfer Request can be combined with Broadcasting to set up more complex networks see page 90 Two step Transfer This process adds a Relaying Terminal between you and the Transfer Station The Relaying Terminal could be a machine in your area that has access to a long distance high speed digital link which would pass on your fax message to the Transfer Station which would then distribute your fax message over low speed local lines See page 91 for details on this feature Multi step Transfer This allows you to set up a string of Transfer Stations in different areas The Transfe
203. o use another letter input the letter Example Change to L for London SPEED DI AL OPTI ON SETTI NG LABEL INSERTION ON SELECT TO END Bx as DIP og a m 58 fy jaa 8 Switch Label Insertion on or off Use the and arrows on the scroll key to select the required setting Then Yes SPEED DIAL ENTER SPEED CODE x PRINT LIST TO CANCEL 9 Either Program another Go to step 2 O Finish 35 BEFORE YOU SEND YOUR FIRST FAX Editing a Speed Dial 1 2 Input the Speed Dial Code that you wish 3 4 5 6 36 Function 3 2 to edit Example 0 0 O Ifthe wrong number is displayed press oruse the T and keys to scroll through the Speed Dial Codes on the screen Edit the number O Use and to move the cursor and use to delete the cursor character After entering the new number press Either O Change the label Edit the existing label then press Keep the label as it is Either O Change the letter in the INPUT col Yes Inputting and editing labels see page 7 Do not change the letter SPEED DIAL lt E ENTER SPEED CODE PRINT LIST Mo TO CANCEL SPEED DIAL ves JOR gt XYZ CO LONDON 01144715551234 SPEED DIAL yes OR cir DX 00 SPEED DIAL XX 00 XYZ CO LONDON ABC Mes or ctr No
204. odes Press 4 4 Group Dial List This is a list of all the groups that you have programmed and the telephone numbers in these groups Press 4 5 Program List This gives details on the Keystroke Programs that you have stored in the machine Press 4 6 User Function List This shows how the User Function Keys are currently programmed Press 4 Personal Code List This is a list of the Personal Codes that you have stored along with the names and Confidential IDs Press Function 6 0 2 2 2 2 7 L E start Authorized Reception List This is a list of all terminal names that you have specified for Authorized Reception It includes Wild Cards Press Function 6 0 2 2 2 2 7 2 E Star 192 REPORTS USER INITIATED REPORTS Forwarding List This list shows details of how you have programmed the Forwarding feature It also includes the Wild Cards Press Function 6 0 2 2 2 2 7 5 5 start Specified Cassette Selection List This is a list of all terminal names that you have specified for Specified Cassette Selection It includes Wild Cards Press Function 6 0 2 2 2 2 7 6 E Stat User Parameter List This shows the current settings of the User Parameters Press Function 6 0 2 2 2 2 9 O E Stat Cross references Immediate Transmission see page 47 Quick Dial see page 29 Memory Transmission see page 4
205. oll through the Quick Dial Keys on the screen 3 Yes 4 Edit the number O Use and to move the cursor and use to delete the character at the cursor After entering the new number press 32 QUICK DIAL OPTION SETTING LABEL INSERTION ON SELECT FES TO END QUI CK DI AL i CHOOSE KEY PRINT LIST wo TO CANCEL QUI CK DIAL mE CHOOSE KEY PRINT LIST No TO CANCEL QUI CK DIAL yes OR yo XYZ CO NEWYORK 2125551234 QUI CK DI AL Es oR ctr m 01 QUI CK DI AL yes oR er no m 01 ABC BEFORE YOU SEND YOUR FIRST FAX 5 Either O Change the label Edit the existing label then press O Keep the label as itis Yes QUI CK DI AL OPTI ON SETTING Inputting and editing labels see PERE INSER TION ON page 7 SELECT res TO END 6 Switch Label Insertion on or off Use the and arrows on the scroll key to select the required setting Then Yes QUI CK DIAL CHOOSE KEY ol PRINT LIST a No TO CANCEL 7 Either Q Program another Go to step 2 Za T Finish DE Erasing a Quick Dial SD GOANA aS 1 Function 3 1 QUI CK DIAL CHOOSE KEY o PRINT LIST vo TO CANCEL 2 Press the Quick Dial key that you wish to erase Example O If the wrong number is displayed use the and k
206. onversations You can dial using Quick Dial Keys or Speed Dial Codes With the On Hook Dial feature you do not have to pick up the handset before dialing You can send a fax message after finishing the conversation without having to make a new call Cross reference Manual Receive Mode see page 74 Making a Telephone Call Using On Hook Dial jaa Z jam P4 OPERATION Using On Hook Dial is like using the handset see the next page except that you do not have to pick it up before dialing Just press the On Hook Dial key and dial the number When you hear the other party on the fax machine s built in speaker you can pick up the handset This keeps both hands free for referring to telephone numbers while you are dialing 1 On Hook Dial ON HOOK MODE Note Do not pick up the handset 2 Dial See page 50 for how to dial Do not use the handset Note Do not press ON HOOK MODE PRESS AFTER TONE O Ifyou wish to cancel the call 2125551234 press On Hook Dial 3 Listen to your machine s built in speaker When the other party answers pick up the handset 4 Replace the handset when you have finished TELEPHONE CALLS ROUTINE OPERATION Using the Handset Using the fax machine s built in or optional handset you can use the fax machine in the same way as a normal telephone Pick up the handset and dial on the fax machine s ten k
207. or a while longer You can select the File Retention Time or switch File Retention off using Function 81 1 Function 6 0 2 2 2 2 8 1 PSTN LINE TYPE SELECT DP yes JTO END 2 Scroll through the list of features with T and until FI LE RETENTI ON TI ME appears 3 Change the setting by pressing or a You can select 24 hrs 72 hrs or Off 4 Finish File Retransmission This feature allows you to transmit a fax message again as long as the File Retention Time has not yet expired Use this feature when you wish to retransmit a fax message that is still stored in a file in the memory Note that you cannot change add or delete any destinations and you cannot alter the Send Later time 1 Function 2 4 RETRANSMIT FILE SCROLL FILE NO Ei PRINT LIST Ea LASTFILE 0015 TO CANCEL 160 ADVANCED FEATURES OTHER 2 Either O Print a list of files Scroll through the files on the display until the required file appears O If you know the file number input it directly 0 0 0 2 RETRANSMIT FILE SCROLL NO 0002 STANDBY PRESS YEs XYZ COMPANY NEWYORK The second line of the display shows the current status of the file STANDBY The file is waiting to be transmitted N USE The file is currently being transmitted 3 RETRANSMIT FILE NO 0002 RESEND FILE Es 4 Retransmit the displayed file number R
208. order toner use the procedure on page 197 If you wish to use Quick Dial 64 for a number other than that of your dealer set this bit to 0 Quick Dial Key 64 can now be programmed in the same way as other Quick Dial Keys However you will not be able to use the Ordering Toner feature Switch 05 Various Digit Purpose 0 Substitute reception 0 Off 1 On 1 Reverse order printing Memory card or hard disk required 0 Off 1 On 2 Two in One 0 Off 1 On 3 Memory reception if no RTI or CSI received 0 Possible 1 Not possible 4to7 Donotchange these settings Switches 06 and 07 Do not use 13 al n an THIS MANUAL GENERAL PRECAUTIONS WARNING Do not attempt any maintenance or troubleshooting other than that mentioned in this manual This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage POWER AND GROUNDING Pay attention to the following Power Supply 1 Power requirements 115 V 60 Hz 2 Insert the power plug securely into the wall socket 3 Make sure that the wall outlet is near the machine and readily accessible 4 Do not connect other equipment to the same socket ay Ma 5 Do not step on or set anything on the DE power cord 6 Do not connect other equipment to the same extension cord 7 Be sure that the power cord is not in a position where it
209. ore than 5 seconds followed by three short beeps repeated three times enter the remote ID again O If you enter the wrong remote ID you will hear three short beeps Try to enter the code again If you enter the wrong code five times the remote control services will not be available until you go back to the machine and reprogram the ID this is a security measure to prevent other people getting access to your machine 97 NETWORKING Beep Tones ADVANCED FEATURES Sometimes during a Remote Transfer you may hear one or more beeps The following table explains the meanings of these signals Sound Reason Required Action One high beep Acknowledgment No problem keep going A short beep three times Rejection Operation error Try again Also see the third note on the previous page A high beep three times Service code accepted No problem keep going A mixed beep five times Service code rejected Operation error Input the correct code A mixed beep five times followed by two high beeps Transfer destination fax number rejected Input another fax number for the destination of the remote transfer Three short beeps repeated three times Wrong Remote ID code Input the correct Remote ID 98 ADVANCED FEATURES TRANSMISSION TRANSMISSION Keystroke Programs Overview If you regularly transmit to a particular destination or set of destinations using the same
210. ore than one address in sequence not simultaneously CCITT Consultative Committee for International Telephone and Telegraph This committee sets international standards for communication Communication Transmission or reception Copy When used as a noun this refers to a printout either in copy mode or receive mode Country Code In international dialing this is the code that directs the call to the country where the terminal that you wish to send to is located CSI Called Subscriber Identification n page 25 Default Setting See Factory Setting Dial Pulses These are dialing signals that your terminal sends out if it uses pulse dialing r page 28 Document This is the original page or set of pages that you wish to send 244 GLOSSARY DPI Dots Per Inch or I mm Lines Per Millimeter This is the unit of resolution The scanner scans your document according to the selected resolution An 8 1 2 x 11 page is broken down into about 1 728 000 dots if standard resolution is used Digital compression techniques for G3 convert these into about 200 000 bits ECM Error Correction Mode This is signaling method that is designed to eliminate transmission errors on even the noisiest of telephone lines See page EFC This is a proprietary digital data compression technique It shortens the time for sending a page Factory Setting The factory setting of a function is the state into which it was programm
211. ou hear a voice from the other end speak in reply If you hear a tone every few seconds the other end is a fax terminal Note Remove any documents that are in the feeder 3 If the person at the other end wishes to send you a fax message press to receive the message Then hang up the handset 4 The machine starts to receive the message The Communicating indicator lights 74 ROUTINE OPERATION RECEIVING FAX MESSAGES Auto Receive Mode This mode is selected when the Auto Receive indicator is lit Incoming faxes are received automatically You do not have to be by the machine if the power switch is kept on Use this mode when you must leave the machine Ring T XYZ COMPANY T f S53 MEMORY TRANS APR 4 12 25PM SET DOCUMENT MEMORY 99 N Z O Communicating a 1 The telephone rings once 2 The machine automatically starts to receive the message Substitute Reception ae x Overview Az as On ale Poca Gono ee CO Sy If the printer is jammed or out of supplies you will still be able to receive fax messages any messages coming in will be stored in the machine s memory If the Receive File indicator is lit a message has been stored in the memory using the Substitute Reception feature Check the following O The printer paper may be used up If so add paper see page 194 O The toner may have finished If so add toner see page 195
212. ow to store a Quick Dial if the ISDN G4 Option Type 90 has been installed The differences between this procedure and the procedure for the base machine refer to page 31 are as follows You have to select G3 or G4 before you input a Quick Dial or Speed Dial CO You may have to input a subaddress for a G4 number if the destination has one 1 Function 3 1 QUI CK DIAL CHOOSE KEY O At this time you can print a Quick Dial ol PRINT LIST List if you press vo TO CANCEL 2 Press the Quick Dial Key that you wish to program Example QUI CK DIAL ENTER FAX NUMBER m 01 lt G3 gt TO CANCEL S 3 Change the line type G3 G4 to the cor quick DIAL ENTER FAX NUMBER rect setting by pressing the G4 G3 Se mjo1 lt c4 gt TO CANCEL lector key on the operation panel E E R 4 Enter the telephone number at the op QUI CK DIAL OR eration panel s ten key pad m 01 lt G4 gt 7005551234 G3 numbers If your machine is behind a PBX include the PBX access code and a pause before the number For an international number place a pause after the country code G4 numbers If you wish to enter a subaddress press the User Function Key that you have already programmed as the subaddress key Then enter the subaddress To enter a subaddress you must use a User Function Key See page 163 for x how to program a User Function Key using Function 35
213. owever it must dial using a group stored in terminal B using the shorthand notation described for Transfer Request on page 88 For example if the required group in terminal B is group 1 terminal A must dial 01 Note that the following programming must be done if Two step Transfer is to work using an analog link C1 The ID codes of terminals A B and C must be the same O Terminals D E and F must be programmed in a group at terminal B for example Group 1 Terminal C must be programmed as the Group Transfer Station for that group see page 41 Caution If terminal C is not programmed in terminal B as the transfer station for the group the message will be sent out to D E and F using terminal B as the broadcaster If the link between B and C is long distance this would not be much help in reducing your communication costs as you can see from the diagram Cross reference Transfer Request see page 87 ID Code see page 85 Group Transfer Station see page 41 92 ADVANCED FEATURES NETWORKING Multi step Transfer The principles of the Two step Transfer feature can be used to build up a multi step facsimile network This will work using either analog Group 3 or digital Group 4 lines An example follows Terminal C Group 1 Terminals and J Group Transfer Stn D Terminal C Group 2 Terminals E F G and H Dials Terminal B Group 01 01 01 Transfer 02 Request Group Transfer Stn C
214. r Cross reference ID Code see page 85 Closed Network see page 121 1 Press J 0 7 OPTION SELECT es TO END AUTO REDUCE EIE 7 TTI 2 Press a until D TRANSMI T ON OF F is displayed If you wish to change the D TRANSMI T setting press or until the displayed setting is correct 65 SENDING A FAX MESSAGE ROUTINE OPERATION 3 when you have finished Economy Transmission This feature is similar to Send Later However it has the added bonus of automatically combining two cost saving features use of off peak rates and Batch Transmission Also you do not have to input the required transmission time every time like you do with Send Later However with Send Later you can input a different time of transmission for each fax message If you select Economy Transmission your fax message will be sent at the time that you previously stored for this feature using Function 74 see the next page Also all messages that were stored for sending to the same destination using this feature will be batched automatically Cross reference Send Later see page 60 Batch Transmission see page 124 On Off Selection Switch 1 Either Press J 0 m If you have previously OPTION SELECT TO END Se programmed this feature as a Ton User Function Key press that RUTO EE DNCE tee key TTI 2 Press until ECONOMY TRANS ON OFF is displayed If you wish to change the EC
215. r Station in each area would distribute your message to destinations in the same area and pass on your message to the next Transfer Station in the chain See page 93 for more on this feature When you look at these procedures later in this section they may seem rather complex However once you have decided upon a certain operation and if you plan to use it frequently program it as a Keystroke Program Next time this will allow you to start the operation with only one keystroke Note Your sales or service representative will be able to help make all the necessary group and transfer station number programming in the various broadcasting terminals throughout your proposed network Please co ordinate with your sales representative to obtain correct programming at the time of installation Cross references Transfer Request see page 87 Transfer Request combined with Broadcasting see page 90 Two step Transfer see page 91 Multi step Transfer see page 93 Keystroke Programs see page 99 82 ADVANCED FEATURES NETWORKING Preparing the Machine for Networking Operations Before you can start to set up fax communication networks there are some items that you have to program in your machine These are as follows O Your Country Code Your Fax Machine s Own Telephone Number Your Area Code Prefix normally not necessary in the USA O The ID Code the ID Code of your machine and all the Relaying Terminals and Transfer St
216. r halftone 6 settings before making a transmission then 0 The setting s will not return to the home position after the transmission 1 The setting s will return to the home position after the transmission 7 Halftone 0 Off 1 On 11 HOW TO USE THIS MANUAL Switch 01 Printing of various items on received messages Digit Purpose Mark to be printed at the receiving side to distinguish messages that are sent from your machine when it is acting as a forwarding station Memory card or hard disk 0 required 0 Off 1 On J Forwarding mark Jz 1 Center mark 0 Off 1 On The center mark is not printed when the machine is used for making copies 2 Reception time 0 Off 1 On 3 TSI printing 0 Off 1 On 4 Checkered mark 0 Off 1 On Printing of the Command Information Line ISDN kit required 5 0 Off 1 On This has the same effect as the TTI On Off setting 6 7 Do not change these settings Switch 02 Automatic printing of reports Digit Purpose 0 Transmission result report memory transmission 0 Off 1 On 1 Do not change this setting 2 Memory storage report 0 Off 1 On 3 Polling reserve report polling reception 0 Off 1 On 4 Polling result report polling reception 0 Off 1 On 5 Transmission result report immediate transmission 0 Off 1 On 6 Polling clear report 0 Off 1 On 7 TCR 0 Off 1 On Switch 03 Automatic p
217. r that have this feature O Before sending a confidential message it is recommended that you call the receiver and advise them that you are sending a fax message in this manner There are two types of Confidential Transmission 1 Normal Confidential Transmission The other party can print the message by entering the ID that was previously stored using the Confidential ID feature 2 Confidential ID Override If you wish to send a confidential message to a particular person at the other end you can specify the Confidential ID that person has to enter to see that message Anybody entering the machine s Confidential ID will not be able to see the message Before you send the message don t forget to tell the intended receiver what code must be entered to print the message Note The receiving machine s Confidential ID is not changed by this process 104 ADVANCED FEATURES TRANSMISSION If the intended receiver has a Personal Code with a Confidential ID stored with it you can override the receiving machine s ID with that Confidential ID Then O The receiver can print the message by inputting the Confidential ID that is stored with that person s Personal Code O The intended receiver will also be informed personally by a Confidential File Report this report will have the name of the receiver on it if the name was stored with the Personal Code Cross references Confidential ID see page 127 Personal Codes see page
218. reen with C1 It is not possible to edit previously stored RTIs CSls if you wish to do so you must delete the incorrect label and store a new one To delete the displayed RTI CSI When you have finished Go to step 2 NOTE Messages from senders that have RTI CSls that match those that were input using the above procedure will be printed using the first upper paper cassette If there is no paper in the upper cassette messages from the specified senders will be stored in the memory substitute reception If there is no paper in the lower cassette messages from other senders will be stored in the memory Switching Specified Cassette Selection On Off Before you use this feature you have to switch it on using Function 81 1 Function 6 0 2 2 2 2 8 O PSTN LINE TYPE SELECT DP Yes TO END Qn Of ze gt lt QH lt H 2 Scroll through the list of features with T and until SPECI FI ED CAS SETTE SELECTI ON appears 3 Change the on off setting by pressing or 4 Finish 143 RECEPTION ADVANCED FEATURES Wild Cards This feature greatly enhances the effectiveness of the following features Authorized Reception O Forwarding O Specified Cassette Selection In each of these features you have to store the RTI or CSI of various terminals that you normally receive fax messages from Then when your machine detects an incoming call it checks the RTI or
219. res described in this section ID Codes are used with the following communication features The same code must be used by all members of your fax network and all people you wish to communicate with using these features O Polling see page 153 Closed Network see pages 121 and 152 O ID Transmission see page 65 Features using ID Codes can only be used between terminals made by the same maker 85 NETWORKING ADVANCED FEATURES To store an ID Code do the following 1 Function 6 0 2 2 2 2 6 1 then J until the screen is as D CODE shown opposite TO SET PREVI OUS wo TO CANCEL NEXT 2 D CODE D SETTING TO END 3 Input the ID Code that you will be using Example 4 3 6 3 O Do not use 0000 or FFFF I D CODE ves JOR erR 4363 4 Groups The way to program a Group has already been explained and will not be repeated here See page 38 and the pages following that for all the procedu res However there are two points to keep in mind when you are setting up Groups for networking operations Limitations on the size of a Group You can store up to 200 destinations in a Group However the networking features can only handle Groups that have up to 30 destinations If you are programming a Group for networking purposes do not put more than 30 numbers in that Group Group Transfer Station You can specify a Group Transfer Sta
220. rinted out on pages that you receive if Reception Time is switched on The date and time that is printed out at the other end on pages received from your machine Program the correct date and time when you install the machine Cross references Send Later see page 60 Reception Time see page 149 Economy Transmission see page 66 1 Function 6 0 2 2 2 2 9 2 crock NPUT DATE TIME 01 1992 SAT 01 56PM M3 ves TO END 2 Use the and arrows on the scroll key to move the cursor across the display Use the keypad to correct the individual elements O To change the month move the cursor to the month and scroll through the months with the T and keys O To change from AM to PM and vice versa move the cursor to the time and press or O Press when the display is correct Daylight Saving Time Whenever local custom requires advancing the clock or setting the clock back use this feature You can easily move the clock forwards when daylight saving time begins and back when it ends O When you install the machine for the first time take care that the setting is correct before you set the date and time 1 Function 6 o0 2 2 2 2 e C then J until the screen is as shown PR Tn ee opposite on Bee ves TO END 24 BEFORE YOU SEND YOUR FIRST FAX 2 Use the and arrows on the scroll key to switch this fe
221. rinting of reports Various Digit Purpose Inclusion of part of the image on the following reports Transmission Result Report 0 Memory Storage Report Polling Clear Report Communication Failure Report Transfer Result Report Transmission Deadline Report Polling Confirmation List 0 No 1 Yes 1 Do not change this setting 2 Transfer Request by Tone Dial 0 Disabled 1 Enabled 3 Secure Transmission home position 0 Off 1 On 4 Batch Transmission home position 0 Off 1 On 5 Specified Image Area home position 0 Off 1 On 6to7 Do not change these settings 12 HOW TO USE THIS MANUAL Switch 04 Various Digit Purpose Do not change these settings Auto reduce 0 Off 1 On Do not change these settings a JNJ Restricted Access 0 Off 1 On Service Report Transmission 0 Disabled 1 Enabled If this is set to 1 store your dealer s fax number in Quick Dial Key 63 Then when you need to order toner use the procedure on page 227 If you wish to use Quick Dial 63 for a number other than that of your dealer set this bit to 0 Quick Dial Key 63 can now be programmed in the same way as other Quick Dial Keys However you will not be able to use the Service Report Transmission feature Ordering Toner 0 Disabled 1 Enabled If this is set to 1 store your dealer s fax number in Quick Dial Key 64 Then when you need to
222. roduct cleaners or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product or injuring the user Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should not be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power available consult an authorized sales person or your local power company This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will only fit into a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug This does not apply in countries in which the 2 wire non grounded type of plug is used Do not allow anything to rest on the power cord Do not locate this product where persons will walk on the cord If an exten
223. rogrammed by a service technician The make up of the Group 3 TTI and the Group 4 Terminal ID is as shown below Group 3 Label Insertion Group 4 Rx Terminal ID Tx Terminal ID Label Insertion O Date TTI Page No and Label Insertion are transmitted in the data signal superimposed on the image O Receiver Rx Terminal ID Transmitter Tx Terminal ID Date Group 4 Page No Group 4 are transmitted in the Group 4 handshake signals The Receiver and Transmitter Terminal IDs have up to 24 characters The Date Group 4 is in the YY MM DD HH MM format The Page No Group 4 has up to 7 characters 240 APPENDIX C ISDN G4 OPTION TYPE 90 Explanation of the Items in the Group 4 Identifier Transmitter and Receiver Terminal IDs The following example shows what happens when the two communicating terminals are connected to two different ISDNs Each ISDN has its own country code ISDNs N AZO OSH Transmitter International Link Receiver Country Code 44 Country Code 1 Terminal ID Terminal ID LDN 081 890 5566 N J 201 555 8310 At the top of the received page the following will be seen 1 2015558310 N J 44 818905566 LDN Date Page No The zero in the London area code and the other pauses in the phone numbers are not represented on the printout The country code and terminal ID are programmed by the service technician at installation Date and Time The date and time in the receiving
224. rty who is sending the message and to state who the message is for To use this feature you must Switch Label Insertion on for each Quick Dial and Speed Dial that you wish to use this feature with see the procedures starting on pages 31 and 34 C1 Program the Personal Codes of the machine s users and store their names with their codes see page 110 O Program labels with the Speed Dial and Quick Dial numbers see the procedures starting on pages 31 and 34 O When you make a transmission use a Quick or Speed Dial and select the Personal Code option see page 59 Note TTI on off has no effect on this feature Example Your fax message as received at the other end Date and Time TTI 32 characters To MR SMITH From JOHNSON From the From the Quick Speed Personal Dial Label Code In the above example the message was sent using Johnson s personal code The Quick Dial or Speed Dial used to dial the destination had MR SMITH as the label Notes If you later reprogram the Speed Quick Dial be sure to reprogram or delete the label as well The top of the image will be overprinted if there is no margin at the top of the transmitted page this is also true for the TTI Cross reference Quick Dial and Speed Dial see page 29 Personal Codes see pages 59 and 110 120 ADVANCED FEATURES TRANSMISSION Closed Network Transmission This feature helps to stop you from accidentally sending a fax message to a
225. s the Add Toner indicator on gt Load a new toner cartridge See page 195 Is the Call Service indicator on gt Call your service representative and report the message on the display TRANSMISSION The original is not pulled into the auto document feeder You did not feed the document far enough into the feeder gt Insert the document into the feeder until it stops Retransmit Do user maintenance especially rollers E and J see page 203 gt If the same problem still exists after user maintenance adjust the auto document feeder mechanism see page 214 The machine cannot dial out The telephone line is disconnected gt Check that the line is connected properly The telephone line type setting is incorrect gt Check the telephone line type setting see page 28 The machine cannot dial out The dialed number does not contain an access code or a from behind a PBX pause gt Include the access number and a pause before the telephone number The dialed number did not have enough pauses between the access number and the telephone number gt Try adding more pauses after the access code 219 0 zal m a a SOLVING OPERATING DIFFICULTIES SOLVING PROBLEMS Problem Required Action Frequent original misfeeds Multifeeds Incorrect positioning of originals gt Put the document in the feeder correctly
226. s the current feature by pressing a as User Function Key provided if you have already programmed a User Function Key to perform a particular function Using Function 35 you can program User Function Keys as short cuts to access some features See page 163 for more about programming the User Function Keys indicates that you can switch the current feature on or off using Function 81 or Function 91 Some features must be switched on before they will work indicates that you can operate this feature with an OMR Sheet as well as from the operation panel See page 166 and the pages following for full details concerning OMR Sheets HOW TO USE THIS MANUAL STORING TELEPHONE NUMBERS To dial a telephone number or store it as a Quick Dial or Speed Dial type it into the machine at the ten key pad on the operation panel STORING NAMES AND LABELS al n an THIS MANUAL You can enter names using the Quick Dial Keys Use Quick Dial Keys 01 to 26 for the letters of the alphabet or 33 to 58 if the quick dial label plate on the operation panel is flipped over to the right and use Quick Dial 30 or 62 as a spacebar The letters are printed on the surface of each key If you wish to enter a digit from 0 to 9 use the ten key pad The cursor appears on the screen as a black dash below the cursor position If you wish to move the cursor while editing a name or number press the and arrows on the
227. sage on polling standby c cannot do confidential reception or transfer request or d had an ID Code that did not match the one in your machine Alternatively there could have been a problem with the telephone line 2 BUSY The machine at the other end was busy 3 NO ANSWER The line is dead no dial tone was detected 4 NO FACSIMILE CONNECTION The machine at the other end did not answer USER INITIATED REPORTS These reports can be printed at any time by executing a procedure on the operation panel Descriptions of Available Reports TCR A In addition to the automatic output of this report you can print the TCR at any time Press oja If you have programmed User Function Keys to print the TCR or te the File List just press that key then File List This is a list of memory transmission memory reception and polling files still in the memory It gives information about each stored operation such as the fax numbers start time status and type of operation Press 412 If you have programmed User Function Keys to print the TCR or te the File List just press that key then 191 D am aaj USER INITIATED REPORTS REPORTS Quick Dial List This is a list of the telephone numbers and other items that you have stored in the machine s Quick Dial Keys Press 4 3 Speed Dial List This is a list of the telephone numbers that you have stored as Speed Dial C
228. sages received by Confidential Reception will not be printed when you input the Memory Lock ID Cross reference Confidential Reception see page 126 A H QO gt A lt Storing a Memory Lock ID This can be any four digit code using digits 0 to 9 and letters A to F except 0000 and FFFF 1 Function 6 0 2 2 2 2 6 1 then until the screen is as MEMORY LOCK ID shown opposite TO SET PREVI OUS you will not see this prompt 2 MEMORY LOCK ID ID SETTING TO END 3 Input the Memory Lock ID that you will be using Example 6 5 4 MEMORY LOCK ID You must input this ID when you wish to print RESOR an incoming message that was stored under the protection of the Memory Lock feature 4 Store the ID RECEPTION ADVANCED FEATURES Switching Memory Lock On Off Before you can use Memory Lock you have to switch it on using Function 81 After you switch Memory Lock on MEMORY LOCK will appear on the display when the machine is in standby mode Note If you switch Memory Lock on Forwarding will be automatically disabled 1 Function 6 0 2 2 2 2 8 O PSTN LINE TYPE SELECT p ves JTO END 2 Scroll through the features with T and until MEMORY LOCK appears 3 Change the on off setting by pressing or 4 Finish If you wish you can prevent unidentified senders from sending you messages while
229. sion cord is used with this product make sure that the total of the ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points or other risks Refer all servicing to qualified service personnel Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions A When the power cord or plug is damaged or frayed B If liquid has been spilled into the product C If the product has been exposed to rain or water D If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged F If the product exhibits a distinct change in performance indicating a ne
230. smission start time when using Send Later or TRD Name Fields These are for any names and labels that you need to input Number Fields Each digit in a number field consists of a 3 x 3 rectangular array of dots You can only write down the characters shown in the following diagram Caution You must write each character exactly as shown below clearly carefully and unambiguously Otherwise the machine may store the wrong data or dial the wrong telephone number The machine cannot always detect errors in the data 0 l 2 3 4 5 6 7 9 B C D E F Note O If you wish to send Tonal Signals after a telephone number use e to indicate the start of the tonal signal See page 115 for more details on Tonal Signals O If you wish to input a pause in the telephone number use a to indi cate a pause 168 ADVANCED FEATURES OTHER Name Fields In a name field each letter symbol or punctuation mark is represented by two digits The characters that you can use with this machine are shown below with the character codes for each one Code Character Code Character Code Character Code Character 20 Space 30 0 40 50 P 21 31 1 41 A 51 Q 22 n 32 2 42 B 52 R 23 33 3 43 C 53 S 24 34 4 44 D 54 T 25 35 5 45 E 55 U 26 amp 36 6 46 F 56 V 27 i 37 7 47 G 57 W 28 38 8 48 H 58 X 29 39 9 49 59 Y 2A j 3A 4A J 5A Z 2B 3B 4B K 5B 2
231. stre des Communications Notice about the Telephone Consumer Protection Act Valid in the USA only Attention please The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual This information is transmitted with your document by the TTI Transmit Terminal Identification feature In order for you to meet the requirement your machine must be programmed by following the instructions in the accompanying Operation Manual In particular please refer to the Getting Started and or Programming sections Also refer to the TTI Transmit Terminal Identification programming procedure to enter the business identification and telephone number of the terminal or business Do not forget to set the date and time Thank you IMPORTANT SAFETY INSTRUCTIONS 1 O o1 10 11 12 13 14 Read all of these instructions 2 Save these instructions for later use 3 4 Unplug this product from the wall outlet before cleaning Do not use liquid Follow all warnings and instructions marked on the p
232. t meets certain telecommunications network protective operational and safety requirements The department does not guarantee that the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate The standard connecting arrangement code for this equipment is CA11A or CB 1D The Load Number LN assigned to each terminal device denotes the percentage of the total load to be connected to a
233. tched on and the pages are counted automatically 62 ROUTINE OPERATION SENDING A FAX MESSAGE 1 Press J 0 4 PAGE COUNT SET COUNT PAGE S No TO END 2 Example 10 pages PAGE COUNT PRESS res OR PAGE S 3 MEMORY TRANS OPTIONS ENTER FAX NUMBER Auto Reduce If the fax message that you are sending is wider than the printer paper in the receiving machine the condition of the printout at the other end depends on whether or not Auto Reduce is switched on It is switched on in a new machine at the factory jaa Z P4 OPERATION If Auto Reduce is on Your machine will reduce the image so that it will fit on the printer paper O During transmission the display panel will inform you of the type of reduction that is being done For example B4 TO A4 TRANSMIT means that your B4 width 10 1 original is being reduced to A4 width 8 3 before being sent out If you have switched Auto Reduce off O Your machine will not reduce the image Parts of your image at the left and right edges will not be printed at the other end However the central part of the document will be printed without any reduction On Off Selection Switch 1 Press J 0 7 OPTION SELECT ES TO END AUTO REDUCE oN egg TTI 2 If you wish to change the AUTO REDUCE setting press or until the displayed setting is correct 3 whe
234. telephone loop which is used by the device to prevent overloading The termination of a loop may consist of any combination of devices subject only to the requirement that the sum of the load numbers of all the devices does not exceed 100 FUNCTION LIST NO FUNCTION PAGE 11 _ Confidential Transmission 104 12 Transfer Request 87 13 Secured Polling Transmission 155 156 14 Free Polling Transmission 154 15 Polling Reception 158 16 Direct Fax Number Entry 68 21 Erasing Memory Files 161 22 Erasing Polling Reception Files 161 23 Erasing Polling Transmission Files 161 24 Retransmitting a Fax Message from Memory 160 31 Programming Quick Dial Printing the Quick Dial List 31 32_ Programming Speed Dial Printing the Speed Dial List 34 33 Programming Groups Printing the Group Dial List 38 34 Keystroke Programs and Function Programs Labeling and Erasing 101 103 35 Programming User Function Keys Printing the User Function Key List 163 36_ Auto Documents Labeling and Erasing 107 109 37 _ Entering Printer Mode 180 41_ Printing the TCR On screen Communication Result Display 179 191 42 Printing the File List 191 43 Printing the Quick Dial List 192 44 Printing the Speed Dial List 192 45 Printing the Group Dial List 192 46 Printing the Program List 192 47_ Printing
235. thorized Senders Switching Authorized Reception On Off Forwarding Memory Card or Hard Disk Required Overview Programming the Forwarding Feature 108 108 109 110 110 110 111 112 113 114 115 116 117 117 117 118 118 118 119 120 121 122 123 124 124 125 125 126 126 126 127 127 128 129 129 129 130 130 131 132 132 133 134 134 134 136 Editing the Forwarding Feature Switching Forwarding On Off Enabling and Disabling the Forwarding Mark Specified Cassette Selection Optional Paper Feed Unit Required Overview Programming the Specified Cassette Selection Feature Switching Specified Cassette Selection On Off Wild Cards Reverse Order Printing Memory Card or Hard Disk Required Multi sort Document Reception Memory Card or Hard Disk Required Center Mark Checkered Mark Reception Time Length Reduction Two in One Closed Network Reception OTHER Polling Overview Polling Transmission Free Polling Secured Polling Stored ID Override Polling Reception Operating Procedure Stored ID Override Option Continuous Polling Reception File Management File Retention Time and File Retransmission File Retransmission Erasing a File from Memory Printing a File User Function Keys User Function Codes Function Programs Storing a Function Program Using a Function Program Deleting a Function Program OMR Sheets Introduction Using an OMR Sheet Completing an OMR Sheet The Five Types of OMR Sheets User Parameter Progr
236. tion 91 User Parameters al n an THIS MANUAL On Off Switches This feature allows you to switch some of the major features of the machine on or off The overall procedure is explained below However each of the adjustments that can be made using this procedure are explained in the relevant parts of the manual As well as a series of on off switches Function 81 allows access to the following features Telephone Line Type DP Pulse Dial TT Touch Tone Halftone Type SPD MODE The machine will use the Basic Halftone Process STD MODE The machine will use the higher quality Error Diffusion Process 1 Function 6 0 2 2 2 2 3 1 PSTN LINE TYPE SELECT DP Yes TO END The first displayed item is the telephone line type DP Pulse Dial TT Touch Tone In the above display TT is currently selected 2 Scroll through the list of features with f and until the required fea ture appears Example Authorized Reception press once AUTHORI Z RX SELECT ON yes TO END 9 HOW TO USE THIS MANUAL 3 Change the setting by using or AUTHORI Z RX SELECT fes toenn B 4 Either O Change another setting Go to step 2 J Finish A table showing the order of appearance of the switches is given below Some of these switches may not be seen depending on the options that you have installed with the ma
237. tion Key does not have a User Function Code you can store it as a Function Program Example If you often use Function 32 Programming Speed Dial store it as a Function Program in one of the User Function Keys Then when you want to store a Speed Dial just press that User Function Key instead of pressing Function 3 2 and Yes Storing a Function Program For example store Function 32 Programming Speed Dial into Function Key F4 1 Function 3 2 164 SPEED DI AL E ENTER SPEED CODE PRINT LIST No TO CANCEL ADVANCED FEATURES 2 Fi O If you cannot select this Function Key it is already being used for something Select another Function Key 3 Using a Function Program 1 2 Use the function as normal Deleting a Function Program 1 Function 3 5 2 Press the key that you wish to erase Example 3 OTHER PROGRAM es OR NO SPEED DI AL x E ENTER SPEED CODE PRINT LIST No TO CANCEL USER FUNCTI ON PRESS F1 TOF5 ii PRINT LIST TO CANCEL USER FUNCTI ON F 4 CODE FUNCTI ON PROGRAMMED res or m 165 FEATURES ADVANCED OTHER ADVANCED FEATURES OMR Sheets Introduction Instead of inputting instructions at the operation panel you can mark up a special form called an OMR Sheet OMR means Optical Mark Reader and scan yo
238. tion for each of your Groups Then another party can send you a fax message and instruct your machine to send it to each number in a Group through the Group Transfer Station which acts as a broadcaster Your machine will then relay the fax message to that group s Group Transfer Station which will then send the fax message to each of the numbers stored in that Group You should store Group Transfer Stations for Groups that you wish to use with the Two step and Multi step Transfer features For instructions on how to store a Group Transfer Station for a Group see page 41 86 ADVANCED FEATURES NETWORKING Transfer Request x Transfer Request helps you save costs when you send the same message to more than one place in a distant area C Your machine sends the message to the Transfer Station which holds it in memory O The Transfer Station then sends it on to each of the End Receivers in sequence O After broadcasting the Transfer Station sends your machine a Transfer Result Report to tell you if there were any problems with the communication n z z lt H za Note O This feature can only be used if the Transfer Station was made by the same maker as your machine O The ID Code of your machine must be the same as the ID Code of the Transfer Station O Your fax machine s telephone number must have been programmed in advance O The Transfer Station must have memory space available and must be able to act as a Trans
239. tored RTI CSI or you will not be able to forward messages from that sender Cross references RTI and CSI see page 25 Wild Cards see page 144 TCR see page 185 135 RECEPTION ADVANCED FEATURES Programming the Forwarding Feature This section shows you how to set up your machine to forward incoming fax messages to another location or locations After you have done this procedure you must switch Forwarding on for it to take effect using Function 81 see page 140 for how to do this Read through these procedures before you use them as they are a little complicated 1 Function 6 0 2 2 2 2 7 5 F ORWARDI NG SET FORWARD CODE O At this time you can print a Forwarding No H PRINT LIST List by pressing 7 TO CANCEL 2 Input a two digit code from 01 to 05 for a forwarding station number O The forwarding station is the number that you wish to direct incoming messages to Example 0 2 FORWARDING ves JOR wo DEST 0 on the opposite display shows No DEST 0 that there are no RTIs CSlIs stored so far for this forwarding station 3 Yes FORWARDING ENTER FAX NUMBER No 02 No TO CANCEL 4 Input the telephone number of this forwarding station O If your machine is behind a PBX add the access code before the number unless this forwarding station is an extension connected to the same PBX as your machine Then press f FORWARDI NG SELECT S
240. ur instructions into the machine Your fax machine will read the marks on the form and carry out your instructions Your machine can accept five types of OMR Sheets O User Parameter Program Sheet use this to change the user parameter settings Quick Speed Dial Program Sheet use this to store a number as a Quick Dial or Speed Dial Group Program Sheet use this to store numbers into a Group O Transmission Program Sheet use this to transmit a fax message O Transfer Request Program Sheet use this to make a Transfer Request This section of the manual first describes the OMR Sheets and how to use them and finally gives the procedures that you need to use an OMR Sheet Using an OMR Sheet The general procedure for using an OMR Sheet is as follows 1 Print the OMR Sheet that you need using Function 54 see page 174 2 Mark your instructions on the sheet This will be explained in the following pages 3 Place the OMR Sheet into the feeder then press then When you are using an OMR Sheet to send a fax message or make a transfer request the OMR Sheet must be the first page that is scanned CAUTION OMR Sheets should not be used more than 3 times If they get dirty incorrect data may be scanned O Do not try to correct mistakes on an OMR sheet with an opaque white correcting fluid OMR Sheets must be marked with a felt tip or ball point pen as shown on page 167 and subsequent pages O Store OMR Sheets i
241. ust program a User Function Key to allow you to use Batch Transmission If the light under that key is on Batch Transmission is active O If the light is off Batch Transmission is disabled Press the User Function Key to use Batch Transmission You can set up more than one batch In the example shown in the diagram above you have set up two batches one is for destination A and one is for destination B In another example you could set up a batch for Tokyo at say 1 am a batch for Hong Kong at 2 am a batch for London at 3 am and so on Also when you send a fax message if there is a message in the memory waiting for transmission to the same telephone number it will be sent out with your message This will only happen if the message already in the memory is waiting for retransmission for example because the line was busy on the first attempt 124 ADVANCED FEATURES TRANSMISSION Note You can have up to 50 fax messages in the same batch Messages using Confidential Transmission cannot be put into a batch Cross reference Send Later see page 60 Economy Transmission see page 66 Changing the Batch Transmission Home Position Setting On Off In anew machine this setting is On If you wish to change this setting use the following procedure See page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 1 USER PARAME
242. vantage of off peak telephone line charges without having to be by the machine at the time CAUTION If your machine s memory is full you will have to keep the message in the document feeder This means that nobody can use the document feeder unless they remove your document This would automatically cancel the Send Later operation ROUTINE OPERATION 1 Press J 0 2 2 Example Send at 11 30 pm J E i o O To change AM to PM or the other way around press 3 Yes O The Send Later time cannot be more than 24 hours into the future Transmission Deadline TRD SENDING A FAX MESSAGE SEND LATER ENTER START TI ME AM PM NOW 12 15 PM NO TO END SEND LATER PRESS ves OR no TODAY RPM AM PM MEMORY TRANS OPTI ONS ENTER FAX NUMBER If your message has to be sent to the other end before a certain time use the Transmission Deadline option and input this deadline If the line is busy the machine will redial at set intervals either until the message gets through or until the deadline passes Before the deadline passes there is no limit to the number of times that the machine can redial After the deadline passes the machine will print a report which indicates whether or not your message was sent within the deadline Then the message will be erased from memory This feature is only available with Memory Transmission
243. ve o Confidential Auto Receive Stamp OPERATION PANEL 1 2 3 pe Printer Option o Darken oStandard ONomol Detail oG4 Ne o H lftone OLlghten OSuperfineoMemory OGI Power Indicator Lights when the power switch is on To use the machine turn the switch to On Communicating Lights when a fax message is being transmitted or received Indicator Receive File Lights when an incoming message was received into memory Indicator because the machine was out of paper or jammed Confidential File Indicator Lights when a confidential file has been received and stored in the memory Blinks when a message has been stored using Memory Lock if no confidential files are present Reception Mode Selector Key Press to select Auto Receive or Manual Receive Stamp Key Press to enable or disable the stamp feature Line Fail L Blinks when transmission fails Indicator Clear Copy eA Blinks when paper has jammed in the printer Indicator o Add Toner Blinks when the toner cartridge is almost empty and lights when Indicator l J itis empty Call Service Blinks when the machine diagnostics detect a problem that Indicator requires service Clear J Blinks when a document has jammed in the scanner Original Indicator a Add Paper Lights when a cassette is empty Indicator l Close Blinks when a cover is open Cover Indicator 19
244. whether you selected the correct group You can store up to 10 Groups in this machine Groups can be used with the following features Sending to More Than One Location Broadcasting see page 51 Transfer Request see page 87 O Polling Reception see page 158 Caution There are limits on the number of addresses that can be dialed with each of these features Do not store more numbers in the group than the capacity of the feature that you plan to use it with These limits are Broadcasting 200 addresses Transfer Request 30 addresses Polling Reception 200 addresses 30 BEFORE YOU SEND YOUR FIRST FAX Programming Quick Dial ome This machine has 64 Quick Dial Keys 01 to 64 each of which can be programmed as one of the following Quick Dial Key Group Auto Document or Keystroke Program The page number in the following table shows the location of the programming procedure 1 Quick Dial A fax or telephone number This page 2 Group A set of fax numbers that you often wish to Page 38 send the same fax to at the same time 3 Keystroke Program A program of settings features and Page 99 destinations 4 Auto Document A page that you often send such as a map Page 106 Using the following procedure you can store telephone numbers as Quick Dials You can also store a label with each number for use with the Label Insertion feature Cross reference Label Insertion see
245. witch 00 are now swiITcHaa Cle shown on the bottom line of the display 3 Press until the settings for switch 01 swiTcHa Clee are shown The setting you need to use is digit 5 Digit 5 0 This feature is Off 4 If you wish to change the setting press 5 1 This feature is On 5 Finish 242 APPENDIX C ISDN G4 OPTION TYPE 90 Terminal ID Verification This feature helps you to make sure that your communications do not go to the wrong place However like Protection Against Wrong Connections it will not help you if you dial the wrong number If the Terminal ID of the other party does not match the label stored with the Quick Dial or Speed Dial that you used to dial the other party with the communication will be stopped For this function to work O You must store the destination as a Quick or Speed Dial You must make sure that the labels that you program in the Quick Speed Dials exactly match the Terminal IDs that are actually stored in the destination fax machines Cross reference Terminal ID see page 240 Speed Dial see page 34 Quick Dial see page 31 Troubleshooting Call Progress Signals CPS Sometimes a Call Progress Signal and an error message will appear on the display panel Possible messages are as follows DI ALI NG The machine is dialing do not press Stop REMOTE TERMI NAL BUSY Try again later WRONG NUMBER Check the number and check that G3 or G4 was correctly selected Then redial
246. witch this feature on see below O Store the fax number of your dealer in Quick Dial Key 64 See page 31 for how to store a number in a Quick Dial Key If you wish to use Quick Dial 64 for other purposes you must switch Ordering Toner off Switching the Ordering Toner Feature On Off To switch this feature on or off do the following See page 10 for more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 9 O USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO E o Eo 2 The settings for switch 00 are now swiTcHaa Cle shown on the bottom line of the display 3 Press J until the settings for switch 04 SH I TCHe4 lal are shown The setting you need to use is digit 7 Digit 7 0 This feature is Disabled 4 If you wish to change the setting press 1 This feature is Enabled 5 Finish ad jae EZ lt OZ s Mig beian 197 REPLACING THE TONER CASSETTE LOOKING AFTER THE MACHINE Ordering Toner Procedure You can automatically fax an order for new toner whenever you need to Each carton contains four toner cartridges When you need to order do the following 1 ORDER NEWTONER PRESS BM amount 2 Input the number of toner cartridges that you wish to order the maximum order is 9 Example 5 ORDER NEWTONER PRESS E amount 3 Start O Your order is transmitte
247. with one touch X o TEI See page 106 555 0123 See page 132 555 4567 555 8910 Forwarding Batch Transmission SERA See page 124 See page 134 Transmission Deadline Protection against Wrong Connections A Ep a 223 4567 y 223 4567 223 4567 5 See page 122 223 4567 A See page 61 HOW TO USE THIS MANUAL MANUAL OVERVIEW Your facsimile machine is equipped with a wide range of labor saving and cost saving features This manual explains each of these features and how you can put them to use Note that the external appearance of the machine in some illustrations may be slightly different from the actual machine The manual consists of the following sections How to Use this Manual This is the section that you are now reading It contains an overview of the manual and the conventions used by the authors It also contains quick reference sections on how to input telephone numbers and names and how to correct errors that you may inadvertently make when operating the machine General Precautions This section lists precautions that you should keep in mind when operating the machine Read this section before you begin to use your machine Guide to Components This contains a diagram that shows where the main components of your machine are situated O Operation Panel This describes the functions of the various buttons and indicators that are on your machine s operation pane
248. would trip someone 8 The wall outlet must be easily accessible Grounding Ground the machine and the lightning protection circuit in accordance with regulations Do not ground to gas or water pipes or to a telephone ground plug Proper grounding is to the ground terminal of the power outlet Be sure that the ground terminal of the power outlet is properly grounded The lightning protection circuit for the machine requires the machine to be properly grounded If proper grounding is provided about 90 of lightning damage can be prevented For safety be sure to connect the machine to a three prong grounded outlet 14 GENERAL PRECAUTIONS COLD WEATHER POWER UP Avoid raising the room temperature abruptly when it is below 57 F or condensation may form inside the machine 1 Raise the room temperature to 68 F at less than 18 F per hour 2 Wait for 30 to 60 minutes 3 Turn the power on N 26 lt 5 5 Ore Ry Do not use the machine near a humidifier THUNDERSTORMS With proper grounding about 90 of lightning damage can be prevented However if possible during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord Note for users with no hard disk All fax messages stored in the memory may be erased if power is switched off for more than an hour 15 GENERAL PRECAUTIONS COPY PAPER O 15 20 Ib copy paper is recommended letter or legal
249. y Press that User Function Key to input the slash then input the subaddress OWN SDN G4 NUMBER es or aa 0111212 5551234 2468 4 Own ISDN G3 Number You can also make Group 3 communications over the ISDN This procedure is for storing your machine s own telephone number for Group 3 communications over the ISDN 1 Function 6 0 2 2 2 2 6 1 then J until the screen is as OWN SDN G3 NUMBER shown opposite TO SET PREVI OUS vo TO CANCEL NEXT 2 Yes OWN I SDN G3 NUMBER So ee 3 Input your ISDN number for Group 3 communications The format of the number must be as follows International Dial Prefix Your Country Code Your Area Code then you must input a Pause followed by your telephone number After that if your ISDN G3 number contains a subaddress type a slash followed by the subaddress number Check the International Dial Prefix and your Country Code with your local telecommunications operator The example shown below is for the USA the codes to add are 011 and 1 Use the key to add a pause To type the backslash you must have programmed one of the User Func tion Keys to input a subaddress see page 163 for how to program a User Function Key Press that User Function Key to input the slash then input the subaddress OWN SDN G3 NUMBER MEJOR E Wo 0111212 5551234 2468 4 Yes Funcion
250. y one destination See page 50 for how to dial 5 Start ENTER FAX NUMBER MMEDI ATE TX OPTI ONS PRESS yes OR cR EVEESS VEL jaa Z P4 OPERATION DI ALI NG 2125551234 FILE NO 0046 6 The machine dials and the line to the other party is connected The number that you dialed is displayed or if you used Quick Dial or Speed Dial the Quick Dial or Speed Dial Label stored for that number is displayed Converting Immediate Transmission to Memory Transmission If there is a message still waiting in the document feeder you can convert it into a memory file if you press The document will be scanned and stored into memory leaving the document feeder free for others to use 69 SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Mode Home Position Adjustment The default mode of your machine is Memory Transmission If you wish you can change this home position to Immediate Transmission The procedure is as follows see page 10 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 2 C USER PARAMETER PRINT LIST DEFAULT 01000000 SWI TCHOO E o Eo O Atthis time you can print a User Parameter List if you press 2 The settings for switch 00 are now swITcHaa Cle shown on the bottom line of the display The setting that you need to

Ricoh FAX5600L User's Manual

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