Polycom Work Light 1725-71140-001 User's Manual
Contents
1. for showing a picture or information to other locations e Manage icon 2 for changing the meeting setup e Help icon for getting assistance quickly Atlanta Bangalore 4 locations 4 locations You can select u p to three remote locations for a meetir g Directory a The second purpose of the upper display is to show a picture or information you want to share with participants in all locations This allows everyone to view and discuss the shared content Overview How problems get fixed quickly If any problems or questions arise you have instant access to the Halo concierge With a simple mouse action or phone call you re connected to the concierge for a quick solution to your problem The concierge is an expert on the Halo system and can operate your Halo system remotely or answer your questions For details see Getting Assistance on page 30 2 Starting and Ending Meetings People at two three or four locations can participate in a meeting A simple face to face discussion requires only that you select the locations for the meeting and start the meeting If the information on the upper display is shown in an incorrect language see Changing the on screen language on page 28 Starting a meeting 10 A meeting can be started at any Halo location and all Halo locations are equal participants in the meeting If you want a meeting to include participants from a video conference see Including video conference2. Halo User Guide Version 3 0 September 2012 1725 71140 001 Trademark Information Polycom and the names and marks associated with Polycom s products are trademarks and or service marks of Polycom Inc and are registered and or common law marks in the United States and various other countries All other trademarks are property of their respective owners No portion hereof may be reproduced or transmitted in any form or by any means for any purpose other than the recipient s personal use without the express written permission of Polycom Patent Information The accompanying product may be protected by one or more U S and foreign patents and or pending patent applications held by Polycom Inc 2012 Polycom Inc All rights reserved Polycom Inc 6001 America Center Drive San Jose CA 95002 USA No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Polycom Inc Under the law reproducing includes translating into another language or format As between the parties Polycom Inc retains title to and ownership of all proprietary rights with respect to the software contained within its products The software is protected by United States copyright laws and international treaty provision Therefore you must treat the software like any other copyrighted material e g a book or sound recording Every effort
3. but they remain connected to each other 3 If your location has a wireless mouse store it in the holder This keeps its battery charged A meeting also ends when the next to last location is removed from the meeting After a period of inactivity the ambient lighting dims and eventually the Halo screensaver appears in the upper display Move the mouse to restore operating conditions 17 3 Conducting Meetings A simple face to face discussion may be sufficient for some meetings but many meetings require other options for optimum collaboration For example you may want all participants to see an object that is present in one location or you may want to invite people in another location to join the meeting sharing a laptop screen with other locations If you have a presentation or other information on a laptop computer you can share it with all participants Your laptop screen is shown to all Halo locations on the upper display 18 1 2 Connect the VGA cable on the Halo table to the VGA output port of the laptop computer Turn on the computer and enable its VGA output port On some laptop computers you turn on the VGA output by pressing a hot key combination such Fn F4 or Fn F5 see your laptop computer manual On the upper display point to the Share icon at the top right corner of the screen then click Laptop Make sure your laptop screen appears in the preview window The preview window is not shown to ot
4. has been made to ensure that the information in this manual is accurate Polycom Inc is not responsible for printing or clerical errors Information in this document is subject to change without notice Contents NENION ND N DD DD DD DD ans A r rrr Dd 4 The Haly SPAN a ND PP DD ass hacen si Seat ba Se ain ot ete OR in dN eet le ihe eh Aah baste 4 POW sa mecing IMA DAD iann E E E E EE T sented EE E EN 7 Wan n dle sage re Meee See eAA wo oo o T TT ppc cmcmcmcmcmrmlrmlm r r r r A N 8 FIOW Probl EMS Get TIKES OU lC K V uy naba zk r kar n L kakk S La E ak ka S ha ka L kabak AL N kab n NAR 9 Staring and Ending MESHING Sac cassictet n E yarcucatdcet sali ya N EN AN 10 Saning Ameen yy a aca a8a ENA SA aaao aaa aa aaa S ya e Ka ao iaiae 10 INGIUGING video Gonhference participants reisinin nd nl kl kid kur d n n bbe k na a nS a bk H Ka bA E En n be H Ka ha b ke sl ke k Kan k R k 13 GOnMECING Esl esi ni e lejs lala DY elalo al Sr Dd r r r r r DN 15 Checking ihe status 0f N le s 2 as2sec2c c2eceasasazescchsteceaaasancnsehcaedesuarasesactcaetoauniaeasd ate aedesentananiaa de sessentanesachssetaaeanazestats 16 ESFIGIING AMEEN ity ase hace ca tetera taint tin el accel ia nd el ars el iat a ca alia ante cia Ua lead a hel r r __ 17 Conducting Meeting Sesion tea eye a le na at eee tt eee ee ae et 18 SMALE sa laptop screen WIth olner OCAUONS eesse i55 arn toads a booed a aaee
5. participants on page 13 TIP You use the Halo mouse to conirol the upper display lf you have a wireless mouse it is normally stored in the holder on the table The holder recharges the battery in the mouse e J f someone in another location will start the meeting just wait for the invitation to appear on your upper display then click Yes using the mouse Stop here e J f you want to start the meeting continue with the steps below O TIP If the Halo screensaver is shown in the upper display move the mouse on the table this normally shows the main setup screen see the next page If a different screen is shown point to the 2 Manage icon at the bottom left corner then click ES Starting and Ending Meetings Hewlett Packard Atlanta Bangalore 4 locations 4 locations You can select up to three remote locations for a Directory 1 Inthe directory of Halo sites at the top of the setup screen click the desired location 0 This adds the location to your meeting diagram You may have to click or P to find a location in a long list Some locations may be listed under their city names click the city name to see locations at that city gt 1 City Location O TIP If the directory of Halo sites is hidden at the top of the setup screen click Directory W 2 If you want to include one or two additional locations in the meeting repeat the previous step for each location As many as four locatio
6. the setup screen if nothing has been shared the display is blank Changing the view in your upper display does not affect the upper display in any other locations Changing the on screen language In certain locations you can change the language used on the setup screen and other parts of the Halo interface This does not affect other locations 1 On the upper display point to the 2 Manage icon at the bottom left corner of the screen 2 Click Language 3 Inthe list of languages click the language you want 28 Conducting Meetings Adding interpretation services If a meeting involves participants who speak different languages you may want to have an interpreter participate in your meeting After you or your company establishes a service contract with Language Line Services you can easily add an interpreter to any meeting that has a Halo phone For a fee this service provides confidential interpretation from English into more than 150 other languages including sign language with an on site interpreter If you or your company wants to establish a service contract or inquire about interpretation services and fees contact Language Line Services through their web site http www LanguageLine com After you establish a service contract Language Line Services gives you a contact phone number and identification number These services are available e If you want an interpreter connected by phone you can contact Language
7. 18 Sharing a physical item with other lOCAtiONS cccceececccceeceeeeeeeeeeeeeeeaaeeeeeeeeeeeseeeeeeeeeeesseeesseeeeeesssaeaeeeeeeeessaaasssss 20 Sharing a video conference presentat O L u kk kk K k kk K k kK kk k KK KA K kK kk KK KK KK K KK KK KK A KK KA 22 Changing Ihe View mpeopeSdisplayS xaw a aleta leala nie kan kelk laley zi ee pd di nd E Se BLA e C 23 Adding more locations t a me lO s s kl ya Kil ean da MEL nak dakaen De ada da e ERA a Bka a R BERA w da a EL d n d ken BESA an 26 Removing alocalon Toma yy la eeeeeeeeeAAeeAeAIrIIrIeoeoeebhbb je 27 Withgrawng Trom a INSCUNG aseainena ERa S aE EN SONA GON Pe SDE DAN NNE GEDA E0 85835 5800532510645852 5454 46i 27 Controlling your upper display ences acelin ee eee ee 28 Cnanging IME On SCree la nGQuage ste YN NNN NNnNNHnN N ND DD DD D D DD JJMJDMIMDMMMMMMMMVDMVVMNMNENRNRTDDNMNNnm gt IM I oIAaI DRDT DT 28 Adding interpretation services E E LiuE kk eee ees ee KK KK K KAK KK KK kK kK kK K K KK el K KK KA K k 29 GeING ASSAN no yy rr r Dr r r ae aaa ee eee ES 30 1 Overview The Halo environment The POLYCOM Halo Collaboration System facilitates face to face meetings between people located at different sites The design and placement of the Halo equipment contribute to the impression that all participants are present in the same location Although different Halo locations may have different sea
8. 2 After the video conference screen appears in one of the people pictures use the remote control or other supplied control to open or join a video conference The remote control operates the video conference equipment that links the host Halo location and the video conference participants See the instructions provided for the video conference equipment TIP If you have a wireless video conference remote control that does not work reliably point it below the upper display TIP If you include a video conference that appears in the directory as Ez it is not available to join your meeting at this time In each Halo location video conference participants are shown in one people picture the layout depends on the configuration of the equipmenit Similarly participants in all Halo locations are shown to video conference participants During the meeting the leader of the video conference uses the remote control or other supplied control to manage the video conference See the instructions provided for the video conference equipment Although transmissions among Halo locations are normally encrypted to provide another layer of security encryption for video conference transmissions is determined by settings in the video conference equipment When the meeting ends the video conference connection automatically ends however you have the option to keep the phone connected if you are in a phone call Once you select End Meeting a dialog
9. LAN A CAUTION Do not clean or repair any of the displays or other Halo furnishings Improper cleaning or repair could cause damage Special cleaners and procedures are required for most items Please notify the local Halo administrator about any items needing maintenance Overview How a meeting happens lt s easy to start a Halo meeting A person in one Halo location selects up to three other locations and invites them to join a meeting The large lower display or displays show the participants in the remote locations and optimized communication technology provides high quality video and audio So you can clearly see and hear each other as though you were seated in the same location NOTE Previous versions of Halo were similar to this version in many ways but some differences exist For example with this new version a meeting may include locations with different seating capacities from a six seat studio to a two seat meeting center In addition a meeting may include all the participants of a simultaneous video conference Overview What the upper display does The first purpose of the upper display is to show the Halo setup screen which is unique for each location This screen helps you conduct meetings by providing these important tools e List of all available Halo sites and locations e Diagram showing locations participating in the current meeting e Phone icon S for connecting a telephone participant e Share icon
10. Line Services any time before or during the meeting and request a phone interpreter O TIP A phone interpreter requires a Halo phone connection You cannot connect an interpreter if all locations in the meeting have phone participants or do not have Halo phones 29 4 Getting Assistance 30 If you ever need assistance with your Halo system help is always available quickly from the Halo concierge The concierge Is an expert on the Halo system If your Halo setup screen is available and your location has a Halo phone point to the f Help icon at the bottom right corner then click Call Concierge The concierge joins your meeting via a phone connection The Help icon at the bottom right corner changes to as long as the concierge is connected When the call is finished point to the 2 Help icon at the bottom right corner then click End to free the phone line If the Halo phone line is in use the location has no Halo phone or the Halo system is not operational call the Halo concierge at the phone number listed on the plaque on the Halo table The Halo phone number varies from country to country The Halo concierge is available 24 hours a day and provides these types of help Assist you setting up or conducting a meeting Answer questions about operating your Halo system Diagnose and fix problems by remotely operating any of the systems even while a meeting is in progress Arrange the rapid replacement of any defective equip
11. able is listed there then your location has an overhead camera for showing objects If you have a sketch model or other physical object you can share it with all participants by using the overhead camera but only if your Halo location has an overhead camera The object is shown to all Halo locations on the upper display 1 Place the object on the center of the middle table 2 On the upper display point to the Bt Share icon at the top right corner of the screen then click 7 Table 3 Move the object so it is centered in the preview window or in the illuminated area of the table The preview window is not shown to other participants You can also adjust focus and zoom at this time see the following table 4 Inthe preview window click Share Now This shows the object to other participants See the following table for other actions 5 To stop showing the object to other participants point to the BS Share icon at the top right corner then click Unshare 20 To do this Preview the object before sharing it Stop sharing the object Zoom in or out on the object Adjust the focus of the image Turn the illuminating light on or off Point to details on the object Let another location point to details on the object Show your setup screen temporarily View content from another location Conducting Meetings Do this Point to pu Share icon then click Table or before the meeting starts share t
12. akes less than a minute and occasionally you may hear a temporary echo during the correction process To end the meeting see Ending a meeting on page 17 To see options for conducting your meeting see Conducting Meetings on page 18 Including video conference participants If your Halo location has video conference equipment installed your directory of sites at the top of your setup screen includes a video conference entry at the left end of the listing Your Halo location can be a host and your meeting can include all the people participating in a simultaneous video conference along with as many as three Halo locations During the meeting you must coordinate between Halo participants and video conference participants Hewlett Packard I arr Mew York Tokyo 4 lncotors You can select up to three remote locations for a meeting Directory 1 Include the video conference system in your meeting setup When starting your meeting click the video conference entry zu as one of the selected locations or After the meeting starts add the video conference entry to your meeting see Adding more locations to a meeting on page 26 NOTE Only one video conference can be included in a meeting and it can be added only from the host Halo location where the equipment is installed The video conference can have as many participants as the equipment supports 13 Starting and Ending Meetings 14
13. appears asking if you want to continue the phone call If you do not respond the phone call will end automatically within 30 seconds Starting and Ending Meetings Connecting a participant by phone l F Q TIP Click to backspace and correct one or more digits Click comma to insert a 1 If your Halo location is equipped with a Halo telephone you can add one or more people to your meeting even if they re not in a Halo location or video conference Each Halo location with a phone can have one telephone connection to the meeting Telephone participants can hear and be heard by everyone at the meeting but they cannot see what s happening 1 On the upper display point to the Phone icon at the top left corner of the screen Phone 2 Enter the phone number by clicking the phone buttons then click Call to dial the number second pause in the number to be dialed 3 If you want to enter additional digits after you dial the phone number click additional phone buttons the digits are displayed as gt to protect private passcodes When a phone connection is established the R Phone icon in the top left corner changes to as a reminder that your phone line is in use When the meeting ends all phone connections automatically end A participant cannot call into a Halo meeting from the outside Instead someone in a Halo location must call out to the participant O TIP You can connect more than one phone parti
14. cipant if you phone into a separate audio conference ona Halo phone line TIP You can call someone even if a meeting is not in progress When the phone call is finished point to the Phone icon at the top left corner then click End to free the line The phone line is not automatically freed when a phone participant hangs up When a meeting ends you have the option to keep the phone connected Once you select End Meeting a dialog appears asking if you want to continue the phone call If you do not respond the phone call will end automatically within 30 seconds 15 Starting and Ending Meetings Ghecking the status of a meeting Several indicators on the upper display give information about the locations in your meeting About your location This colored Phone icon at the top left corner of the screen means a phone participant is connected from your location mm This colored Share icon at the top right corner of the screen means your location is sharing content that other locations can see 1 25 PM The local time is shown in the meeting diagram or above the Manage icon at the bottom left corner of the screen About other locations next to the location names Location name Names of the other locations are shown in the meeting diagram or at the bottom of the upper display The names are shown in the order they appear in the people view left to right For a location with one lower display names are also shown below eac
15. e options available in your location depend on the number of lower displays in your location and on the seating capacities of other locations in the meeting In certain situations you may have no options in your location The six person option E is available only in locations with one lower display i i only for single lower display NOTE For a location with only one lower display the lower display automatically shows one two or three people pictures The number of pictures depends on the number of remote locations and their seating capacities The E view option is available only for a meeting with one remote location that has six seats this option shows all six people in three people pictures 23 Conducting Meetings Here are some tips about changing the people view e Ina meeting with three or four locations all locations see the same size view in each people picture If anyone changes the view it affects the views shown in all locations A location with two seats may appear in a smaller picture in a four person view so all participants in the meeting appear at the same size See the examples below e Ina meeting with only two locations someone in a location with one lower display may be able to change the view without affecting the view shown in the other location However if someone in a location with four seats changes to a two person view the view shown in the other location also changes e In some situations
16. h picture in the people view This indicator means a phone participant is connected from the location rs This indicator means the location is sharing content that other locations can see 5 55 PM The local time is shown for each location About the current meeting near the bottom right corner of the display t These indicators mean your Halo location has encryption capability and current Halo transmissions are encrypted or unencrypted Halo transmissions are normally encrypted for an added layer of security in addition to the private Halo network If no indicator is present your location does not have encryption capability A This indicator means a Halo repair technician is connected to the meeting and is performing maintenance 16 Starting and Ending Meetings Ending a meeting A Halo meeting ends when someone in one of the locations ends the meeting 1 On the upper display point to the 2 Manage icon at the bottom left corner of the screen then click x End Meeting NOTE When a meeting ends you have the option to keep the phone connected Once you select End Meeting a dialog appears asking if you want to continue the phone call If you do not respond the phone call will end automatically within 30 seconds 2 Click Yes when prompted All locations are disconnected All phone participants are automatically disconnected Video conference participants are automatically disconnected from all Halo locations
17. he object Point to n Share icon then click 4 Unshare Point to ry Share icon then click pS or 2 one or more times Point to m Share icon then click Focus the focus is automatically adjusted Point to r Share icon then click Light Use the Halo mouse to drag the shared pointer T which is visible in all locations but not to video conference participants Someone in another location uses the Halo mouse to drag the shared pointer a Point to 2 Manage icon then click ES other locations continue viewing the object click Manage z to view the shared object again Someone in the other location shares a laptop screen or object the new content replaces the old content on the upper display TIP You can show an object on the upper display even if a meeting is not in progress For example you can check the object s position and lighting before the meeting starts 21 Conducting Meetings sharing a video conference presentation If a video conference participant displays a presentation during the conference you can share the presentation with all Halo participants on the upper display in all Halo locations However only a person in the host Halo location where the equipment is installed can take this action 1 Make sure the presentation is displayed by someone in the video conference See the instructions provided for the video conference equipment 2 On the upper display point to the BB Share icon at the top r
18. her participants If the window is blank check the connection and make sure the laptop VGA output is turned on If you also want to share audio from the laptop and if the VGA cable has an audio plug connect the audio plug to the laptop s headphone jack or audio output Be sure to do this before sharing Adjust the volume on the laptop before continuing In the preview window click Share Now This shows the laptop screen to other participants See the following table for other actions To stop showing the laptop screen to other participants point to the ET Share icon at the top right corner then click Unshare Conducting Meetings To do this Do this Preview the screen before sharing it Point to pu Share icon then click lt Laptop or before the meeting starts share the laptop screen Stop sharing the laptop screen Point to Share icon then click Unshare Show your setup screen temporarily Point to Manage icon then click ES other locations continue viewing the laptop screen click Manage BIBE io view the shared laptop screen again Show part of the laptop screen you Move your laptop mouse to that part of the screen see the tip below can t see in the upper display Point to details on the laptop screen Use the Halo mouse to drag the shared pointer TF which is visible in all locations but not to video conference participants Let another location point to details on Someone in another locatio
19. ight corner of the screen then click Video Conf In the preview window click Share Now This shows the exhibit to other Halo locations 4 To stop showing the exhibit to other Halo locations point to the BS Share icon at the top right corner then click od Unshare To do this Do this mee sharing the presentation with Halo Point to rs Share icon then click cal Unshare ocations Show your setup screen temporarily Point to gt Manage icon then click E3 other locations continue viewing the presentation click Manage Ham to view the presentation again Share a Halo laptop screen or object Someone in a Halo location shares a laptop screen or object the new content with the video conference replaces the old presentation 22 Conducting Meetings Ghanging the view in people displays Whenever a Halo meeting starts or whenever a location is added to a meeting the people view adjusts to the optimum view based on the seating capacities of all the locations However you can often choose a different view that shows a closer view of the participants For example you might want to do this if only a few people are attending the meeting and several seats are empty in one or more locations 1 On the upper display point to the 2 Manage icon at the bottom left corner of the screen 2 Click one of the available view options under People View EH o E EWI 3 When prompted to confirm the action click Yes NOTE Th
20. le see Getting Assistance on page 30 e If alocation rejects an invitation to a meeting the location is marked as Declined In the meeting diagram click Invite to send another invitation or point to the location and click Remove to free the space in your meeting e f nobody in a location responds to an invitation within about half a minute or so the system automatically sends a response The invitation is automatically accepted or rejected depending on your company s preferences e For a meeting with three or four locations if the order of locations in your people view is important select locations in this order first select the location for the middle position in the meeting diagram next the location for the left position and last the location for the right position Your people view matches the order in 12 Starting and Ending Meetings the meeting diagram However the order of locations is optimized individually for each location so other locations always see locations in different orders e lf you want to meeting with a location at a different company click the first directory level at the top of the directory This level shows all companies available to your location If the company you want is not listed see Getting Assistance on page 30 At the start of a meeting and whenever necessary during a meeting the audio system automatically corrects for acoustic variations in the locations This correction t
21. ment Help set up a meeting with another company not listed in your Halo directory TIP If the Halo phone connection in your location is being used by a participant or interpreter you cannot contact the concierge on that line Either ask someone from another location to contact the concierge or use a cell phone or other phone line to call the Halo phone number
22. n uses the Halo mouse to drag the shared pointer i the laptop screen View content from another location Someone in the other location shares a laptop screen or object the new content replaces the old content on the upper display a Pde TIP The best views are obtained when the laptop computer screen is set to XGA resolution 1024 x 768 pixels and 60 Hz refresh rate If the laptop uses higher resolution than XGA only part of the laptop screen is visible in the upper display Use your laptop mouse to slide the image so you can see the area you want If the laptop is using an Extended Desktop set the resolution of the second display to 1024 x 768 pixels TIP You can show your laptop screen on the upper display even if a meeting is not in progress For example you can check how your laptop screen will look before the meeting starts TIP If the VGA cable at your location also has an audio plug you can also share audio output from your laptop computer or any other audio source Connect the audio plug to the headphone jack or audio output Adjust the volume using the control on the laptop When you click Share Laptop Share Now both video and audio signals are shared with all locations 19 Conducting Meetings Sharing a physical item with other locations NOTE Only certain Halo locations are equipped to show close up views of physical objects to other locations If you point the mouse at the BB Share icon on the upper display and F T
23. ns may participate in a meeting 3 Inthe meeting diagram on the screen click Start to invite the locations to the meeting The meeting starts when a Halo location accepts the meeting invitation Important If any of the invited locations include an external company you will receive a warning and be asked to confirm the company and the meeting location 11 Starting and Ending Meetings If your meeting diagram shows a meeting between only two Halo locations the people view in the lower display or displays shows all seats of the other location If your diagram shows a meeting with three or four locations each picture in your people view shows a different location and all seats of each Halo location may not be visible see Changing the view in people displays on page 23 NOTE For a location with only one lower display the lower display automatically shows one two or three people pictures The number of pictures depends on the number of remote locations and their seating Capacities More about starting meetings e If you include a Halo location that appears in the directory as a closed door H that location is marked as Busy or Unavailable and cannot join your meeting at this time In the meeting diagram click Invite after the location status changes to Available to send another invitation or point to the location and click Remove to free the space in your meeting If you need to contact a location that is busy or unavailab
24. onnected automatically Removing the last connected location ends a meeting automatically Withdrawing trom a meeting You can withdraw your location from a meeting at any time and the meeting will continue uninterrupted 1 If a shared screen is displayed point to the 2 Manage icon at the bottom left corner then click ES to show the setup screen 2 Inthe setup screen point in the meeting diagram to your location then click Remove When you withdraw from a meeting any video conference participants and phone participant connected from your location are disconnected automatically However video conference participants remain connected to each other If only one location remains after you withdraw from a meeting the meeting automatically ends 27 Conducting Meetings Controlling your upper display Whenever a location is showing a laptop computer screen or object the upper display in all Halo locations normally shows the shared content However if you want to adjust your setup you can switch to your setup screen even while you or someone else is sharing Or if nothing is being shared you can hide your setup screen so it is not a distraction to those in your location 1 On the upper display point to the 2 Manage icon at the bottom left corner of the screen 2 To see the setup screen click EB when viewing shared content or a blank display or To hide the setup screen or see shared content click EB when viewing
25. participants on page 13 2 Inthe meeting diagram click Invite to invite the locations to the meeting Halo locations join the meeting after they accept the meeting invitation NOTE The people view may become blank temporarily while the new locations are added to the meeting then the view automatically adjusts for the new locations Also the order of locations in the people view may be different after the new locations are added see Checking the status of a meeting on page 16 When you add locations to a meeting and whenever necessary during a meeting the audio system automatically corrects for acoustic variations in the locations This correction takes less than a minute and occasionally you may hear a temporary echo during the correction process 26 Conducting Meetings Removing a location from a meeting You can delete a location from the meeting at any time 1 If a shared screen is displayed point to the 2 Manage icon at the bottom left corner then click ES to show the setup screen 2 Inthe setup screen point in the meeting diagram to the location you want to remove then click x Remove O TIP If that location is a video conference or a host for a video conference video conference participants will be disconnected automatically However they will remain connected to each other TIP If amp is shown for that location a phone participant is connected from that location That participant will be disc
26. some participants at the ends of the table in one location may be off camera and not shown in the other locations See the examples below For a location with three lower displays the following examples show how locations with different seating Capacities may be displayed for different view options 24 Conducting Meetings For a location with one lower display the following examples show how locations with different seating capacities may be displayed for different view options rw 25 Conducting Meetings Adding more locations to a meeting If an existing meeting contains fewer than four locations you can add one or two additional locations to the meeting at any time A meeting may have no more than four locations and no more than one video conference oI gt TIP If a shared screen is displayed point to the 2 Manage icon at the bottom left corner then click ES to show the setup screen If the directory of Halo sites is hidden at the top of the setup screen click Directory W 1 In the directory of Halo sites click the desired location or locations si You may have to click lt or P to find a location in a long list Some locations may be listed under their company names or city names you must click the company name or city name to see locations at that company or city For more information about selecting locations for a meeting see Starting a meeting on page 10 and Including video conference
27. ting capacities each location contains a similar set of fixtures Conference table with six four or two seats Lower display or displays for viewing participants in up to three other Halo locations Upper display or collaboration display for setting up meetings and sharing information Mouse for operating the upper display VGA cable for connecting video output from an optional laptop computer in certain locations the cable also has an audio plug for connecting audio output In certain locations an overhead camera for showing physical items during a meeting In certain locations video conference equipment and a remote control or other control device for linking a video conference to a Halo meeting Other equipment such as microphones speakers and cameras needed to conduct a meeting User s guide containing operating instructions The next two illustrations show examples of a fully furnished six seat Halo studio and a fully furnished four seat Halo meeting center NOTE A two seat or four seat meeting center has only one lower display whereas a six seat studio has three lower displays However both locations can see the same views of participants in other locations Overview Upper display Overhead camera n Lower displays VGA cable Audio cable Mouse Microphone Power and LAN Overview Upper display Overhead camera Lower display VGA cable Audio cable Microphone Mouse Power and
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