Polycom Webcam VSX Series User's Manual
Contents
1. Only when you press PIP on the remote control On connection and when you pick up the remote control 5 Press O Home to save your change and return to the Place a Call screen Displaying the Far Site s Name When the Call Connects You can specify whether to display the far site s name when the call connects and how long to leave the name on the screen To specify when to display the name of the far site 1 2 Select System from the Place a Call screen Select User Settings from the System screen Select gt to see more settings Scroll to Far Site Name Display Time press ES and select to display the far site s name during the entire call for a specified time or not at all Press O Home to save your change and return to the Place a Call screen Hearing Audio Confirmation When You Dial 38 You can set up the system to speak each number as you enter it in the dialing entry field on the Place a Call screen To enable audio confirmation 1 2 3 Select System from the Place a Call screen Select User Settings from the System screen Select gt to see more settings WWW POLYCOM COM VIDEODOCUMENTATION S CUSTOMIZING YOUR WORKSPACE Scroll to Keypad Audio Confirmation and press to enable the option Press O Home to save your change and return to the Place a Call screen If Keypad Audio Confirmation is on and you enter a number while in multipoint call using an internal MCU2. 18 WWW POLYCOM COM VIDEODOCUMENTATION SHOWING CONTENT AND VIDEO SOURCES 5 To set the resolution and refresh rate go to your computer s Display Control Panel Showing Content with the VSX 7000 System To show content stored on a laptop or PC 1 Connect the laptop to a Visual Concert VSX device For more information about using the Visual Concert VSX device see the Visual Concert VSX Quick Tips available at www polycom com videodocumentation C 2 Press on the Visual Concert VSX unit or press Graphics on the remote control To stop showing content from a laptop or PC gt gt Press on the Visual Concert VSX unit or press Graphics on the remote control Polycom Inc 19 GETTING STARTED GUIDE FOR THE VSX SERIES Showing Content with the VSX 8000 System To show content stored on a laptop or PC 1 Connect the laptop to an ImageShare II device 2 Press the blue ImageShare selection button to toggle between displaying Content and displaying People Using a Document Camera VCR or DVD Player 20 All VSX systems enable you to show different types of information to other sites in a call such as through a document camera VCR or DVD player Before the call begins 1 Make sure the document camera VCR or DVD player is connected and powered on 2 Position your document or object in the document camera or insert the videotape or DVD To start showing a document object v
3. To call an audio only site enter the number and press the Call button on the VTX keypad 32 WWW POLYCOM COM VIDEODOCUMENTATION USING THE VTX LOOO CONFERENCE PHONE IN VIDEO CALLS Muting the Audio in a Call that Includes a VTX Conference Phone C You can use the mute button on the VTX conference phone to mute the audio in video calls To mute the audio in a call with the VTX conference phone gt gt Do one of the following Press the Mute button on the VTX conference phone n Press gt Mute on the remote control The red indicator lights on the VTX conference phone show when the audio is muted The near site mute icon also appears on the TV monitor Adding Video to a VTX Conference Phone Audio only Call Ending a Call Polycom Inc If you are in an audio call with another VTX conference phone and the far site also has a VSX video conferencing system integrated with a VTX conference phone you can switch from the audio only call to a video call To add video to an audio call 1 Place a call with your VTX conference phone to the far site s VTX conference phone 2 When the audio call has connected press the ADD VID soft key on the VTX conference phone You hear a ringing sound as the video portion of the call is added The VTX conference phones are used as microphones for the video call To end a call using a VSX system integrated with a VTX conference phone 1 Press Cp Call Hang Up on the VSX re
4. To place a multipoint call by adding sites to a call 1 Call the first site 2 When the call connects press Ca Call Hang Up 3 Select Add Video Call and place a call to the next site 4 Repeat steps 2 and 3 until all sites are connected To place a multipoint call using a multi site directory entry 1 Press Directory on the remote control 2 Find the multi site entry in the directory list 3 Press Ga Call Hang Up to place the call To place a cascaded multipoint call 1 Place a multi site call from the Directory or place calls one at a time to up to three other sites 2 Ask each site to call up to two additional sites Supplying a Password for External MCU Calls External MCUs sometimes require you to enter a password in order to join a conference Depending on your system configuration you can set up the system to enter the meeting password for you To configure a meeting password 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 Enter the password in the Meeting Password field either by Pressing the remote control number buttons using the text entry method commonly used with cell phones or Pressing G characters Keyboard to use the on screen keyboard to enter 4 Press O Home to save your change and return to the Place a Call screen Polycom Inc 25 GETTING STARTED GUIDE FOR THE VSX SERIES Setting the Multipoint Viewing Mode You c
5. the far sites will hear the numbers as you enter them If you do not want the far sites to hear the numbers mute the MCU s microphone Adjusting for Room Lighting You can use the backlight control to adjust the brightness of the video that the main camera sends to the VSX system Backlight compensation adjusts the camera s iris to take in less light Adjusting this setting can be helpful when the room arrangement results in strong light coming from behind the people in the picture Because backlight controls adjust the main camera these controls will not make content from a laptop or a document camera appear brighter To turn backlight compensation on 1 2 Select System from the Place a Call screen Select User Settings from the System screen Scroll to Backlight Compensation and press amp S to enable the option Press O Home to save your change and return to the Place a Call screen Setting Camera Brightness VSX 3000 Only If you have a VSX 3000 system you can set the camera brightness Like the backlight compensation setting this setting adjusts the camera s iris If there is a lot of light in the room set the camera brightness to a low number so the camera takes in less light If the room is dark set the camera brightness to a high number so the camera takes in more light The default is 11 Polycom Inc To set the camera brightness 1 2 Select System from the Place a Call screen Sel
6. Note that if you enable this option during a call the audio for the current meeting is not affected To mute automatically answered calls 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 Scroll to Mute Auto Answer Calls and press to enable the option 4 Press O Home to save your change and return to the Place a Call screen WWW POLYCOM COM VIDEODOCUMENTATION SCHEDULING CALLS Scheduling Calls Polycom Inc You can use the calendar and call scheduling feature to schedule video conferences When you schedule a call using this feature the system automatically calls the site you selected on the date and time you specified For recurring calls you can indicate whether you want the system to automatically make the call daily weekly or monthly To schedule a call 1 Select System from the Place a Call screen Select Utilities from the System screen Select Call Scheduler from the Utilities screen 2 3 4 Select New Entry from the Call Scheduler screen 5 Select the directory and then select a single site or multi site entry to call 6 Select the date and time for the call 7 Select gt Next and specify whether the meeting recurrs On the scheduled time and date your VSX system will automatically call the selected site To view scheduled calls in the calendar 1 Select System from the Place a Call screen 2 Select Utilities from the System scree
7. Number IP address for calls to the site Extension The system s gateway extension Call Quality Call speed to use for IP calls to the site Phone Number Optional contact information for other resources in the conference room Mobile Number Category Designation to help you quickly find the number in the directory 4 Select Save to save the entry To add a multiple site entry to the directory 1 UJ nm 22 Press Directory on the remote control Select New and specify that this is an entry for multiple sites Add up to three numbers to this multiple site entry either by Selecting entries from the directory or Adding entries manually Specify a speed for the call Note that each call in the multipoint conference is placed at the same speed Select Save to save the entry Enter a name for this entry as you want it to appear in the directory list WWW POLYCOM COM VIDEODOCUMENTATION C WORKING WITH DIRECTORY ENTRIES To edit an entry 1 Press Directory on the remote control 2 Scroll to the entry you want to edit and then select Edit 3 Edit the information as needed 4 Select Save to save your changes and return to the directory To delete an entry 1 Press Directory on the remote control 2 Scroll to the entry you want to delete and then select Delete While you can delete entries from your local directory you cannot delete entries from a global directory Categorizing Dire
8. WWW POLYCOM COM VIDEODOCUMENTATION Polycom Inc CONTROLLING WHAT YOU SEE To adjust a camera using the remote 1 Press B Near or Far to select either a near site or far site camera 2 Press the arrow buttons on the remote control to move the camera up down to the left or to the right Zoom to zoom out or in To adjust the main camera on the VSX 3000 system 1 Position the camera up down to the left or to the right manually 2 Focus the camera using the focus wheel 1 GETTING STARTED GUIDE FOR THE VSX SERIES Setting and Using Camera Presets 12 Camera presets are stored camera positions that you can create ahead of time or during a call With the press of a button presets let you O Automatically point a camera at pre defined locations in a room O Select a video source such as a VCR or DVD player a document camera or an auxiliary camera If your system s main camera supports pan tilt and zoom movement you can create up to 100 preset camera positions for the near site Each preset stores the camera number and its zoom level and the direction it points if appropriate Near site presets remain in effect until you delete or change them Near site presets are available for VSX 7000 and VSX 8000 systems If the far site allows you to control its cameras you can create presets to control the far site camera These presets are stored on your system and are not available to the
9. automatically determines the type of call to make based on the information you enter To learn about entering characters see Using the Remote Control on page 1 2 Enter any additional information needed for the call The available settings depend on the type of call and your system s configuration Not all calls require these settings Call Quality Specify the bandwidth for this call For most calls choose Auto to let the system determine the best quality for the call Second ISDN number Use two numbers only when the party you are calling instructs you to do so Gateway extension If you need to dial an extension enter the extension in the second entry field If your system is not configured with a second entry field you can enter the extension when the gateway prompts you 3 Press Call Hang Up to place the call Call progress indicators appear on the screen to show that the call is in progress When the indicators turn green the call is connected Calling from the Recent Calls List Depending on your system configuration you may be able to choose a number to call from a list of the sites you have called recently The Recent Calls screen provides details of all incoming and outgoing calls including the time of the calls To place a call from the Recent Calls screen 1 Select Recent Calls from the Place a Call screen 2 Scroll to the entry you want to call 3 Press gt Call Hang Up to place the call
10. directory you ll also see the person s name The system administrator configures the system to answer incoming calls in one of these ways O The system prompts you to answer the calls manually O The system answers incoming calls automatically To answer the call manually gt gt When the system notifies you that a call is coming in select Answer or press CD Call Hang Up on the remote control To answer the call when your system is set up to automatically answer calls gt gt The call connects automatically If you see D Near on your screen then your system is configured to automatically mute near end audio when a call comes in To unmute your system press Mute on the remote control For VSX 7000 and VSX 8000 systems you can also press on the microphone You can use your system to place a video call in any of these ways o Entering a name or number QO Choosing from a list of recently called sites O Choosing a site from the Contacts or Speed Dial list on the Place a Call screen if your system has been configured to have one QO Using the directory WWW POLYCOM COM VIDEODOCUMENTATION CALLING AND ANSWERING Calling by Entering a Name or Number To place a call by entering a name or number 1 From the Place a Call screen enter one of these The ISDN number for example 19784444321 The system name for example Ascot Conference Room The IP address for example 255 255 255 255 The system
11. far site You may also be able to use presets that were created at the far site to control the far site camera provided that system is designed to use the industry standards for camera presets Far site presets are saved only for the duration of the call To move the camera to a preset 1 Ifacall is connected press Near or Far to choose a near site or far site camera or other video source The icon on the screen indicates which source is selected 2 Press a number from O to 99 The camera moves to the preset position and the video from the camera or other video source appears on the screen To view your near site presets VSX 7000 and VSX 8000 gt gt Press Preset Each numbered icon represents a preset The colored icons indicate stored camera positions and the gray icons indicate available presets To store a preset 1 If you are ina call press Near or Far to choose a near site or far site camera or other video source 2 If you selected a camera that supports pan tilt and zoom you can adjust the camera s position Press the arrow buttons on the remote control to move the camera up down to the left or to the right WWW POLYCOM COM VIDEODOCUMENTATION CONTROLLING WHAT YOU SEE 3 Press 6 Zoom to zoom the camera out or in 3 Press Preset 4 Press and hold a number to store the preset position To store a double digit preset 10 99 hold the second number down Any existing preset
12. in full screen Dual monitors Speaker on the first monitor and near site on the second monitor Full Screen Enable every site in the call to see the speaker full screen 26 WWW POLYCOM COM VIDEODOCUMENTATION INCLUDING MULTIPLE SITES IN CALLS Controlling How the System Answers Multipoint Calls 1 Select System from the Place a Call screen 2 Select Admin Settings from the System screen 3 Select Monitors from the Admin Settings screen 4 Select Multipoint Setup from the Monitors screen 5 Scroll to the Auto Answer Multipoint field and select one of the following Answer calls manually When a call comes in you hear a ring and the system prompts you to accept or refuse the call Answer incoming calls automatically When a call comes in you hear a ring and the call connects Do Not Disturb Refuse incoming calls Callers hear a busy signal and you receive no notification about incoming calls Using Chair Control for Multipoint Calls During some multipoint calls you can use chair control to manage the people video In this type of call the chair controller can choose the site whose video is sent to other sites in the conference The chair controller can also disconnect a site or end the conference Any participant can choose to view a specific site request to be the broadcaster or request to be chair controller Only one site at a time can be the chair controller Before a site can become the control
13. stored at that number is replaced To delete all presets 1 Ifa callis connected press A Near to choose a near site video Source 2 Press Preset Delete to delete all presets 3 Press You cannot delete just one preset Instead set a new preset position for the preset you want to delete Switching Between Full Screen Video and the Home Screen Polycom Inc Before the call connects you see the near video in a small window on the Place a Call Home screen When the call connects the system automatically shows the video in the whole screen You can switch back to the Place a Call screen during a call for example if you need to adjust a user setting and your system is configured to allow you to do so To learn about adjusting user settings see Customizing Your Workspace on page 37 To see the video in the full screen gt gt Press a Near To see the Place a Call screen gt gt Press O Home GETTING STARTED GUIDE FOR THE VSX SERIES Showing Moving and Turning Off the PIP The Picture in Picture PIP gives you another view of your video conference so that your call is more like a face to face meeting The view shown in the PIP changes automatically depending on how the system is set up and what is happening in the meeting You can also exchange the view shown in the PIP with that shown in the main screen For example during a call on a single monitor system the PIP displays what your
14. the video conferencing system and the system s admin password if any To stream a conference 1 Select System from the Place a Call screen Select Utilities from the System screen 2 3 Select Streaming from the Utilities screen A Select the Start Streaming option to begin streaming You can start the stream before or during a video call To stop streaming a conference 1 Select System from the Place a Call screen 2 Select Utilities from the System screen 3 Select Streaming from the Utilities screen 4 Clear the Start Streaming option to stop the stream Before you view the streamed conference you need to Install the QuickTime player on your PC O Obtain the IP address of the video conferencing system and the password if any from the conference organizer To view a streaming conference 1 Ona PC open a web browser 2 Inthe browser address line enter the system s IP address for example http 255 255 255 255 to go to the video conferencing system s web interface 35 GETTING STARTED GUIDE FOR THE VSX SERIES 3 Click Place a Call gt Utilities gt Streaming 4 If prompted enter the user name and password provided by the conference organizer To stop viewing the streaming conference gt gt Close the web browser 36 WWW POLYCOM COM VIDEODOCUMENTATION CUSTOMIZING YOUR WORKSPACE Customizing Your Workspace Your system administrator may have configured the system to let
15. this manual is accurate Polycom Inc is not responsible for printing or clerical errors Information in this document is subject to change without notice WWW POLYCOM COM VIDEODOCUMENTATION Contents System BASICS icici seinen un cnnee enon erase bana caeidadenarewenunad aL Using the Remote Control auscdweascieatan tes a tut an cheeveanuena weaned coumadin ee ake aw nee a a 1 Getting More INFORMALION sia awuks cea atadaevenadasendeveeidduy aie nankawaderdea dee betadate WauNined E tu E ds 3 Calling and ANSWEFING sirean a aa A AnSwerino a Vide Call sermorarirrrina e a a TATE E A E a A R 4 Placing a Video Call ireann e ENEA E a a a E a ae EA aS 4 Endina VideO Call lt aicas auina E a E E AE A 6 hy bes OF Video Calls You Can MaKe nrerin a A E eeah taaneneeS 7 Placing Audio only Calls and Adding Audio Only Sites VSX 8000 ssssasasssssnsnsnnrrnnersrrrrnrerenrnrnne 8 EndiNg an AUGIO ONIY Calrissian a a A N A a Na AEA 9 Controlling What YOU SCC vicsicecsacsasnenwscaccnsessawunsccniewsennaiensneeasewsenennnraen LO Selecting and Adjusting a Camera or Other Video SOULCE cccccccseeeeeeeeeeeeeeeeeneeeeeteeeetettengeneenegs 10 Secuing anG Sima Camera Proset cc cc aani eet carawcnan wee deena vai wae aani pac eons A E 12 Switching Between Full Screen Video and the Home Screen ccceeccceeeeeeeeeeeeeeeeeeeueeeeeteggeneenees 13 Snowing Moving and Turning Off the PLP iernare pea ia AA E EN a A a Cherie omnes 14 Enabling Voice
16. Internal MCU Up to four video IP ISDN or Before the call sites including this both begins and site during the call External MCU Number of sites IP ISDN or Before the call allowed by the MCU both begins and depending on the MCU and conference type during the call For calls using the internal MCU option the VSX system can initiate the call or the other sites can call the VSX system to join the conference Placing a Multipoint Call 24 How you place a multipoint call depends on whether you re using the internal MCU option or an external MCU If your organization uses Polycom s PathNavigator you can also use PathNavigator s Conference on Demand feature to place multipoint calls QO For calls using the internal MCU option you can define a multi site directory entry to call all of the sites at one time Alternatively you can place a call to the first site and then add other sites after the first call connects For calls using an external MCU you may need to enter calling information about all of the sites before the call begins Contact your system administrator for more information For calls using PathNavigator s Conference on Demand feature the system administrator must Register the VSX system with PathNavigator Configure the VSX system to use PathNavigator for multipoint calls WWW POLYCOM COM VIDEODOCUMENTATION INCLUDING MULTIPLE SITES IN CALLS Create a multi site entry in the directory
17. S side of the table and one on the right The left and right microphones are configured during system setup It is important that you do not move them as this may detract from the stereo audio experience Don t place papers or other objects on or in the way of the microphone and don t rustle papers or tap on the microphone or table Tips for Showing Documents VSX 7000 and VSX 8000 A4 E If you have a VSX 7000 system that includes the Visual Concert VSX or a VSX 8000 system that includes the ImageShare II you can attach a laptop or a desktop PC to your system You can then show documents that are stored on the laptop or PC to the other people in the conference Check that your system has the application you need to show your documents such as Microsoft PowerPoint Project or Word For a smoother presentation be sure your document is open and ready to Show before you start the video call WWW POLYCOM COM VIDEODOCUMENTATION
18. STEM AS A PC MONITOR Using Your VSX 3000 System as a PC Monitor If you have a VSX 3000 system you can save space in your office or conference room by also using the VSX 3000 XGA display as your PC monitor Typically you do not need to change the factory defaults for these settings However if you do need to access the monitor settings use the buttons on the front of the VSX 3000 monitor Press MENU then press SELECT and ADJUST as needed to change the settings Before You Begin Check that the laptop video is configured to use one of these supported resolutions and refresh rates Resolution Refresh rates Hz VGA 640 x 480 60 72 75 VGA 720 x 400 70 SVGA 800 x 600 56 60 72 75 XGA 1024 x 768 60 70 75 SXGA 1152 x 864 75 SXGA 1280 x 960 SXGA 1280 x 1024 Macintosh 640 x 480 Macintosh 832 x 624 To use your VSX 3000 system as a PC monitor 1 Connect your PC to the VSX 3000 system as described in Chapter 2 of the Administrator s Guide for the VSX Series 2 Press the Input button on the front of the VSX 3000 system to toggle between displaying content from the PC and showing video from the video conferencing system Polycom Inc A 42 GETTING STARTED GUIDE FOR THE VSX SERIES To answer a call while using the VSX 3000 system as a PC monitor 1 When you hear a ring press the Input button on the front of the system to switch to the video conferencing system You must answ
19. Sy POLYCOM Getting Started Guide for the VSX Series July 2004 Edition 3725 21286 005 A GETTING STARTED GUIDE FOR THE VSX SERIES Trademark Information Polycom and the Polycom logo design are registered trademarks of Polycom Inc and Global Management System PathNavigator Siren 14 StereoSurround Visual Concert VSX and VTX are trademarks of Polycom Inc in the United States and various other countries All other trademarks are the property of their respective owners Patent Information The accompanying product is protected by one or more U S and foreign patents and all pending patent applications held by Polycom Inc 2004 Polycom Inc All rights reserved Polycom Inc 4750 Willow Road Pleasanton CA 94588 2708 USA No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Polycom Inc Under the law reproducing includes translating into another language or format As between the parties Polycom Inc retains title to and ownership of all proprietary rights with respect to the software contained within its products The software is protected by United States copyright laws and international treaty provision Therefore you must treat the software like any other copyrighted material e g a book or sound recording Every effort has been made to ensure that the information in
20. To see details about a call listed on the Recent Calls screen highlight the site name and press Help Polycom Inc GETTING STARTED GUIDE FOR THE VSX SERIES Calling from the Contacts or Speed Dial List Your system administrator may have customized a Contacts or Speed Dial list for easy calling To place a call using the Speed Dial or Contacts list 1 Select Speed Dial or Contacts from the Place a Call screen 2 Scroll to the entry you want to call 3 Press Ca Call Hang Up to place the call Calling by Using the Directory c Ending a Video Call S The directory is a list of names and numbers that s stored locally on the VSX system If the system is registered with a global directory the directory also includes entries from the global directory Global entries are marked with For both types of entries the name appears with its corresponding number IP address or both To place a call from the directory 1 Press Directory on the remote control 2 Find the entry to call 3 Press Cp Call Hang Up to place the call For more information about using the directory see Working with Directory Entries on page 21 Depending on your system configuration when you make a call using an entry with both ISDN and IP dialing information the system may prompt you to choose which way to place the call To hang up from a call 1 Press Ga Call Hang Up on the remote control 2 Confirm that you w
21. Tracking to Presets VSX 8000 Only s ssssssasenssssrsnsnrnrsrsrnnrnrsnrnrnrerenrnrsrenrnrnrenns 15 Controlling What YOU H aP ccccssssccccccccnneessessecensnneeeeesccsessneeseesssssssans LO AGIUSUING NV OUI Cc 25s wecardaatass AE wueceatunaheaiaa oem E DEEA AENEA T 16 MC CIGG tie MICEO NO IG arrore piss autareseauslaca E N bar caren sla sated wena teces Meena eaas 16 Enjovilig Stereo Audio in Vider CaS arriou a A r A tem AA A AE A A 17 Showing Content and Video SOUFCES sssssss2222 2 2 2 2 2222 22 2 LO What You See When You Show Content eiers renine de fevien etiam eee erated a i 18 Showing Content roma Laptop OF PC cites vers esaadadouseetesaiacanua steer ta a et ealaGatansseuGaTOAeesGaaes 18 Using a Document Camera VCR or DVD Player cc cece eee eeeesee rennet eeeeeeeensnatneessesaneaanteessosaaes 20 Working with Directory Entries ssssusss222222u22222202020u2u202uunususnunnnnnne 2 L Searcmind ne DIETO aaben a E E E N A 21 Adding Editing and Deleting Directory EntrieS s ssssssssssnrsssrrsnnnssenrrnsnsnenrrnrrennnnrnenrrnrnennne 21 CatedoriZing DIreCrOry ENICS saints take tu atelstceiadeeist cigar net E AA A 23 Including Multiple Sites in Calls ssssnnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnn 24 ADOUT MUI OIE CAINS naia E easly Galnin A data ey aa as aoe aaa Pau ensiees oo 24 Placing a Multipoint Call vcs 2ccssaneutenaeseouesanahienemaudnavseanieleauaa be enawassagawandea
22. VSX 3000 System as a PC MonitOrf sssss2222222 2 2 2 FL Video Conferencing Tipserin nnana oS HOS fOr Great MectiNg Scii A E T A E A T E aT 43 TPS FOF GECAL VIS O52 ir E A E E a A a tare marta eda area See 43 MPS TOK Gr Cae AUGIO aiarar ep aunneneeeterucaunwiae nia urna atuay E cee Uuasndy E rendered OEE 43 Tips for Showing Documents VSX 7000 and VSX 8000 2 cece ce cece cece eeee cess eee e eee eeeeeeeeeeeeeeeeanaes 44 IV WWW POLYCOM COM VIDEODOCUMENTATION System Basics Getting Started Guide for the VSX Series When you attend a meeting using the Polycom VSX system you ll see that it s very much like any other meeting you attend in a physical conference room You see and hear other people and they see and hear you Depending on how your system is configured you can make video calls to one or more sites using ISDN or IP connections O You can show information to other participants and they can show you information You can share different kinds of information from a variety of sources For example you can show a paper document or an object on a document camera or a videotape from a VCR If you have a VSX 7000 or VSX 8000 you can also show documents stored on your laptop or PC Before you place your first call with your VSX system use this guide to get some basic how to information This guide includes overview information that you may find helpful when you re just starting to learn about th
23. all Adding an Audio Only Call to a Video Call You can add an audio participant to an existing video call You can add an audio only call to a video call only if your local telephone company has enabled three way calling on your line To add an audio only call after your video call connects 1 Press Call on the remote control 2 Select Add Call from the Hang up screen 3 Use the number buttons on the remote control to enter the telephone number of the audio participant that you want to add to your video conference 4 After the audio call connects press A Near or Far to return to the video conference WWW POLYCOM COM VIDEODOCUMENTATION CALLING AND ANSWERING Adding a Video Call to an Audio Only Call If you are already in an audio only call you can add a video call to your call To add a video call after your audio only call connects 1 On the Place a Call screen enter the number you want to call 2 Press Call on the remote control to place the call Ending an Audio Only Call To hang up from an audio only call 1 Press Ga Call Hang Up on the remote control 2 Select the audio only site from the Hangup screen to hang up the call VSX 8000 system just as you would hang up a telephone receiver in a regular phone ey If the person on the telephone hangs up first you need to disconnect the call from the call Polycom Inc GETTING STARTED GUIDE FOR THE VSX SERIES Controlling What You See Ad
24. an choose the way you want to view the sites during a multipoint video conference For example you can view all of the sites at the same time view only the site where the speaker is located or let the system determine what you see To set the multipoint viewing mode 1 Select System from the Place a Call screen Select Admin Settings from the System screen Select Monitors from the Admin Settings screen 2 3 4 Select Multipoint Setup from the Monitors screen 5 Scroll to Multipoint Mode and select one of the following settings Allow the system to switch between Discussion and Presentation modes based on the interaction between the sites If more than one site is talking at the same time the system uses Discussion mode so that all speakers can be seen If one speaker talks without interruption for about 15 seconds the system uses Presentation mode so that all participants can see the speaker can be seen in a larger picture Discussion View all of the sites at the same time including your own site This is also Known as continuous presence Systems with See this Single monitor All sites each in its own window Dual monitors Speaker on second monitor all other sites on first monitor Presentation View the person who is speaking This is also Known as voice activated switching The current speaker always sees all sites each in its own window on the first monitor Systems with See this Single monitor Speaker
25. ant to end the call If you don t confirm that you want to hang up the system disconnects the call automatically after 60 seconds WWW POLYCOM COM VIDEODOCUMENTATION CALLING AND ANSWERING Types of Video Calls You Can Make Polycom Inc You can make either ISDN or IP calls or both using the VSX system depending on your system configuration You can call systems on ISDN networks on the same LAN as your system or on a different LAN from your system The network used by your system and the far site system can affect how you dial the call IP Phone number of the far site gateway and the extension E 164 address of the far site Enter the extension after the gateway number or wait until the gateway prompts you for the extension ISDN Access code of the near site gateway the selected speed code and the ISDN number for the far site LAN Same LAN Alias E 164 address or IP address Different LAN Access code of the near site gateway the selected speed code the ISDN number for the far site gateway and the extension E 164 address of the far site Enter the extension after the gateway number or wait until the gateway prompts you for the extension When you call an IP system through a gateway that requires an extension E 164 address enter the extension in the dialing field whenever possible Check with your network administrator for the extension delimiter you will need to enter into the dialing field For e
26. ctory Entries C Polycom Inc When you categorize your local entries you can find calling information quickly by searching just the entries in a category instead of the entire directory To create a new category 1 Press Directory on the remote control Select Category Select Edit Category Enter a category name 5 Press Q Back to save the new category To delete a category 1 Press Directory on the remote control Select Category Select Edit Category oe IS Scroll to the category name you want to delete and then select Delete When you delete a category all entries in that category are deleted If you want to keep these entries be sure to assign them to a new category before you delete the old category 23 GETTING STARTED GUIDE FOR THE VSX SERIES Including Multiple Sites in Calls You can use the VSX system to participate in multipoint conferences During a multipoint conference a multipoint conferencing unit MCU enables the video to switch between sites so that you can always see and hear the participant who is speaking You can also share content in a multipoint call just as you can in a point to point call About Multipoint Calls With the VSX system you can make multipoint calls using an external MCU or the internal multipoint option The type of MCU affects the conference as shown in this table This MCU Lets you include Supports Lets you add these calls sites
27. deotape or for VSX 7000 systems you can add a Visual Concert VSX if you want to share data from a laptop or desktop PC Avoid wearing bright colors all light or all dark clothing or very busy patterns such as small checks or narrow stripes Light pastels and muted colors look the best on the screen If there are windows in the room close any drapes or blinds Daylight is a variable light source and can conflict with interior room lighting Use natural gestures when you speak When adjusting your cameras during the meeting try to fill the screen as much as possible with people rather than with the table chairs walls or the floor Speak in your normal voice without shouting Ask the people at the other site if they can hear you Have them introduce themselves so you can be sure that you can hear them Since the audio has a very slight delay you may want to pause briefly for others to answer you or to make comments As with any meeting try to limit side conversations VSX 7000 and VSX 8000 E m Polycom Inc Place the microphone on the table in front of the people in the meeting If your room is very large consider adding another microphone If your video conferencing room is configured to use stereo sound the microphones are positioned at the end of the conference table nearest the video conferencing system One microphone pod is positioned on the left 43 GETTING STARTED GUIDE FOR THE VSX SERIE
28. e capabilities of the system or when you have experience but you need a quick refresher Using the Remote Control POLYCOM INC The remote control lets you perform meeting tasks such as placing a call and adjusting the volume You can use the remote control to navigate screens and select options You can also use the remote control to type text by pressing the number buttons using the text entry method commonly used with cell phones For example to enter a b press the number 2 button twice Alternatively you can press Keyboard and use the on screen keyboard to enter text GETTING STARTED GUIDE FOR THE VSX SERIES VSX Series Remote Control Adjust the camera navigate through menus Return to the Place a Call home screen Increase or decrease the sound you hear from the far sites Mute the sound you re sending to the far sites Zoom the camera image in or out Turn automatic camera tracking to presets on or off Select a camera or other video source Display the onscreen keyboard so you can enter text Start and stop sending content to far sites VSX 7000 VSX 8000 POLYCOM Place or end a call Open the directory to make a call or work with an entry Confirm your current selection perform functions on highlighted items Return to the previous screen Switch between the near site and far site camera views Show or hide the Picture in Picture PIP Store camera posit
29. ect User Settings from the System screen Scroll to Camera Brightness press and select the brightness level 39 GETTING STARTED GUIDE FOR THE VSX SERIES 4 Press O Home to save your change and return to the Place a Call screen Changing the System Color Scheme Depending on your system configuration you may be able to change the color scheme of your VSX system screens To change the color scheme 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 Select gt to see more settings 4 Scroll to Color Scheme press ES and select one of the color schemes 5 Press O Home to save your change and return to the Place a Call screen Enabling Dual Monitor Emulation If you have only one monitor you may want to set your system for dual monitor emulation also called split screen viewing With dual monitor emulation you can see both the near and far sites on one monitor To enable dual monitor emulation 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 Select c2 to see more settings 4 Scroll to Dual Monitor Emulation and press to enable the option 5 Press O Home to save your change and return to the Place a Call screen There are four different views available with dual monitor emulation To change the view press PIP on the remote control 40 WWW POLYCOM COM VIDEODOCUMENTATION USING YOUR VSX 3000 SY
30. er within 90 seconds or the system will automatically reject the call 2 Press C Call Hang Up on the remote control If you use the VSX 3000 system as your PC monitor Polycom recommends that you set up the system so that calls must be answered manually This ensures that callers do not unexpectedly see or hear you at your desk When the system is set up for manual call answering the system rings to indicate an incoming call To answer the call switch to the video conferencing system and answer manually If you do not answer manually the call will not connect WWW POLYCOM COM VIDEODOCUMENTATION VIDEO CONFERENCING TIPS Video Conferencing Tips Read through these quick tips for ideas on how to optimize your video conferencing experience You ll find general tips for a better meeting as well as simple suggestions for improving video and audio quality and for showing documents Tips for Great Meetings E Q Tips for Great Video Q Tips for Great Audio m Make sure you have the video number s of the site you want to call or that the site is listed in a directory Set your camera presets before you start your call so that you can quickly use them during the call You can set up to 100 near site presets Depending on the system you call you may also be able to use the presets stored on the far site system Add peripherals to your system to expand its use For example you can add a VCR if you want to show a vi
31. eteneeeeenees 33 Adding Video to a VTX Conference Phone Audio only Call ccc cccccccce cece eee eeeeeee eee eeeeessaaneeeeeeeenes 33 EnaiNg a C allir E tata aa eat cea esta ent a a ven glade dannine ea alo hats A 33 Ending a Call with Audio Only Participants iiciin rece eee e eee a Aa a 34 Streaming a Conference to the Web cccsssscccccnnneseecenneeeseesnneseseesseess OD Stare Gnel SU Cahill sae uiensautadeceateauuawe dea msteidealaincasdaiae aauhow E A A E O 35 WIEGWING a SURCAM acces chscowactanitnaeats atemanmcnmacerasanmwe tieeinn onamcuwnanael aru net canna cect alesemeanamncc santa E beter 35 Customizing Your WorkSpace cssssccccccennneseesseesnneneseeeseeessneesesssssssssees OD Allowing the Far Site to Control Your Camera ssssssssssssnssssnrsnsrrsnnnsnenrrnsnennnrrnenennnnrnenrrnrnennne 37 Spedfying When to Display the PIP ceren iinn re EEA AAA tae OAA yeaa 37 Displaying the Far Site s Name When the Call Connects sssssesssssrsnsrnnrnrerrnrnrenrnrerrrrnrnnerenrnnne 38 Hearing Audio Confirmation When You Dial sssssssssssssnssesnrsnnnssenrrnsnnsrnnnnrnrnnsnerrnnnnrnenrrnrnennne 38 AGJUSUNGTOr ROOMMCLIGHUDG stats store tes csaue a a ra a a a A AE 39 Setting Camera Brightness VSX 3000 Only ssssssssessssssnrsnsssssnnsssssnnsnnnrenrnsnesrenrnrnrnrrnerrunennne 39 Chahging the System Color Sche mMer ia E a noone a eats 40 Enabling Dual Monitor EImuUlallO Osivnccecs ten eeo A E AEA N An 40 Using Your
32. he selected site from the Disconnect conference Site Disconnect all sites and end the call End Conference Participant Request control of the conference Acquire Chair View the selected site s video This View Site does not change what other sites see Return to viewing the video selected Stop Viewing by the chair or the MCU Site 28 WWW POLYCOM COM VIDEODOCUMENTATION CHANGING THE WAY CALLS ARE ANSWERED Changing the Way Calls Are Answered Your system administrator may have configured the system to let you choose the way incoming calls are handled Temporarily Refusing Calls If you do not wish to be disturbed by calls you can refuse incoming calls with the Do Not Disturb feature Callers hear a busy signal and you receive no notification about incoming calls You can however make outgoing calls To temporarily refuse incoming calls 1 On the Place a Call screen select in the lower right corner of the screen 2 Select On to set Do Not Disturb t While the system is not accepting calls you see in the lower right corner of the screen This setting stays in effect until you change it Answering Calls Automatically C Polycom Inc You can specify whether to answer calls automatically or to have the system announce incoming calls and wait for you to answer manually Automatically answering calls is convenient but it can create security issues An unexpected caller could interrupt a meeting in pr
33. ideotape or DVD in a call 1 Press Camera on the remote control 2 Select a video source 3 Press on the remote control To stop showing a document object videotape or DVD in a call 1 Press Camera on the remote control 2 Select the main camera 3 Press amp on the remote control WWW POLYCOM COM VIDEODOCUMENTATION WORKING WITH DIRECTORY ENTRIES Working with Directory Entries The directory on your VSX system stores dialing information that helps you make calls quickly and easily When a site listed in the directory calls your system the system displays the name on the screen when the call comes in If a site that calls you is not listed in the directory you are prompted to save the contact information in the directory when the call ends If your system is registered with a global directory server your directory contains two types of entries O Local entries Information about sites that you have added sites that you have called and sites that have called you These entries are stored locally on your VSX system and depending on your system setup you can edit these entries You can also assign local entries to categories to make it easier to find numbers Local entries are available to anyone who uses the system O Global entries Information about other active sites that are registered with the same Global Directory Server These entries are stored on the global directory server and you cannot ed
34. ions when followed by a number delete all stored camera positions Enter a dot in an IP address Delete letters or numbers Enter numbers or text move the camera to a stored position Access the online help see current system status while in a call WWW POLYCOM COM VIDEODOCUMENTATION SYSTEM BASICS VSX Series Remote Control VSX 8000 The remote control that you received with your VSX 8000 system has separate buttons for placing and ending calls All other buttons are the same as the buttons on the remote controls for the VSX 3000 and VSX 7000 Place a call End a call In this guide general instructions refer to the Call Hang Up button on the remote control supplied with the VSX 3000 and VSX 7000 systems Instructions that apply only to the VSX 8000 system refer to the remote supplied with the VSX 8000 system Getting More Information If you need additional information about using the VSX system try these resources QO To view help while you re using the system press Q Help Q For network questions contact your system administrator O For system questions contact Polycom Technical Support at www polycom com support Polycom Inc GETTING STARTED GUIDE FOR THE VSX SERIES Calling and Answering Answering a Video Call S Placing a Video Call When a call comes in you hear a ringing sound and you may see a message that includes the number of the person calling If the person is listed in the
35. it them You can make a local copy if you want to make changes Global entries are marked with Q Depending on your system configuration you may also be able to remove or edit names or dialing information in the local directory Searching the Directory You can find entries in the directory by O Spelling the first or last name using the number buttons on the remote control O Pressing Keyboard to use the on screen keyboard to spell the name QO Scrolling through the list of names using the arrow buttons on the remote control QO Using the alphabet tabs to move through the directory and then scrolling to the name you want Adding Editing and Deleting Directory Entries Polycom Inc You can create entries for point to point calls and multipoint calls and save them in the VSX system s directory Everyone at your site who uses the system can use the entries you create and you can use the entries created by others You can also edit the information in any local entry Users at other sites cannot access the local entries on your system To add a single site entry to the directory 1 Press Directory on the remote control 2 Select New and specify that this is an entry for one site 2 GETTING STARTED GUIDE FOR THE VSX SERIES 3 Specify the following information mens emersero Name that will appear in the directory list and on incoming call messages ameer on meer serao nese IP
36. justing your cameras lets you show conference participants what you want them to see You can adjust cameras and other video sources before the meeting starts and while the meeting is in progress Selecting and Adjusting a Camera or Other Video Source You can use the remote control to select the main camera or any other near site or far site video sources such as document cameras laptops VCRs or DVD players You can also use the remote control to adjust the main camera on VSX 7000 and VSX 8000 systems If you have a VSX 3000 system you must pan tilt and focus the main camera manually You can also adjust any auxiliary camera or far site camera that supports pan tilt and zoom movement es You can adjust the far site camera only if the camera supports pan and tilt and the far site system is configured to allow you to control its camera To select a near site or far site camera or other video source 1 If you are ina call press Near or Far to select either a near site or far site camera or other video source The icon on the screen indicates which you can select If you see this Icon You can control this Near site source Far site source 2 Press Camera and then press the number button that corresponds to the camera or other video source you want to select at the near or far site For example press 1 to select the main camera The image from the camera or video source you selected appears on the screen 10
37. ler the site with control must give up control The type of MCU in use and the systems in the call determine whether chair control is available This MCU Allows chair control if The call includes VSX systems ViewStation EX ViewStation FX and VS4000 systems connected by IP ISDN or both IP and ISDN Other systems connected by ISDN only Polycom Inc 27 GETTING STARTED GUIDE FOR THE VSX SERIES To use the chair control options when you are in a multipoint call 1 Ona PC open a web browser 2 Inthe browser address line enter the system s IP address for example http 255 255 255 255 to go to the video conferencing system s web interface 3 Click Place a Call 4 Click Chair Control to go to the Chair Control screen The Chair Control option is only available when the system is in a multipoint call It is not available in cascaded multipoint calls 5 Select a site from the list and then use the controls in the web interface to perform one of these actions You can Do This By Selecting Chair Pass chair controls to the selected Release Chair controller site View the selected site s video This View Site does not change what other sites see Return to viewing the video selected Stop Viewing by the chair or by the MCU Site Send your site s video to the other Make Me the sites Broadcaster Send the selected site s video to the Select other sites Broadcaster Remove t
38. main camera is sending to the far site This lets you adjust the camera if you need to If one of the sites in the call shows any type of content the content appears in the main part of the screen and the PIP changes to show the people at the far site During a call on a dual monitor system when the participants share content the monitors show the far site and the content and the PIP shows the near site To show move or turn off the PIP during a call QO Press PIP to turn the PIP on O While the PIP has a yellow border press PIP repeatedly to move it to different corners of the screen O After a brief pause the PIP border turns blue Then press T PIP to turn the PIP off The PIP setting remains in effect only for the duration of the call To swap the views shown in the PIP and the main screen 1 Ifthe PIP is not showing press PIP to turn it on h Swap PIP icon 2 Press Camera and select the During calls using a single monitor and the Dual Monitor Emulation feature split screen viewing you can use the PIP button to scroll through the following screen layouts 1 Near and far sites same size side by side 2 Far site big near site small 3 Near site big far site small 4 Near site full screen 5 Far site full screen 14 WWW POLYCOM COM VIDEODOCUMENTATION CONTROLLING WHAT YOU SEE Enabling Voice Tracking to Presets VSX 8000 Only Polycom Inc If your system configura
39. mote control 2 On the VSX Hang Up screen do one of the following Select which site to disconnect Choose Hang Up All to end the call for all sites 33 GETTING STARTED GUIDE FOR THE VSX SERIES Ending a Call with Audio Only Participants 34 Your conference may include a mix of video participants and audio only participants If an audio only participant hangs up during the call you need to disconnect the call from the conference This is the same as hanging up a telephone receiver in a regular phone call To disconnect the audio only call 1 Press Cap Call Hang Up on the remote control 2 If the call is a multipoint call select VTX Conference Phone from the Hang Up screen to clear the audio line If you do not disconnect the audio only call from the VSX system you will hear a tone from the telephone through the conference WWW POLYCOM COM VIDEODOCUMENTATION STREAMING A CONFERENCE TO THE WEB Streaming a Conference to the Web Starting a Stream Viewing a Stream c Polycom Inc Your system may be configured to allow you to stream point to point or multipoint calls to the web When you stream a conference any number of others can watch the conference s live video or presentation using a web browser Your system may be configured to allow you to make point to point or multipoint calls available for others to view using a web browser Users who view the stream need to know the address of
40. n 3 Select Calendar from the Utilities screen Dates with scheduled calls are marked in the calendar with a small green triangle 3 GETTING STARTED GUIDE FOR THE VSX SERIES Using the VTX 1000 Conference Phone in Video Calls Your conference room may include a VSX video conferencing system integrated with a VTX 1000 conference phone This configuration lets you use the video conferencing system and the conference phone together to place and manage video and audio only calls Placing a Video Call with the VTX Conference Phone If your VSX video conferencing system has been configured to work with the VTX conference phone you can use the conference phone to place video calls To place a video call using the VTX phone 1 On the VTX conference phone enter one of these The ISDN number for example 19784444321 The IP address for example 255 255 255 255 ey To enter a dot in an IP address press 2 Press the VID CALL soft key on the conference phone to place the call Adding Sites to a Video Call Using the VTX Conference Phone You can add video or audio only sites to a video call using the VTX conference phone To add video or audio only sites 1 Place a video call to the first site using the VTX conference phone or the video conferencing system 2 On the VTX conference phone enter the number of the site you want to add To call a video site enter the number and press the VID CALL soft key
41. ogress or look at equipment and notes left in an empty room To prevent incoming callers from overhearing a conversation not intended for them you can choose to mute all automatically answered calls To automatically answer calls 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 If you want to automatically answer incoming point to point calls scroll to Auto Answer Point to Point press ES and select Yes 4 If you want to automatically answer incoming multipoint calls scroll to Auto Answer Multipoint press and select Yes 5 Press O Home to save your change and return to the Place a Call screen 29 GETTING STARTED GUIDE FOR THE VSX SERIES C If you have a VSX 3000 system that you are using as your PC monitor Polycom recommends that you set up the system so that you have to answer calls manually If you receive a call while using the system as a PC you hear a ringing sound and you can switch to video to answer the call manually Alternatively you can ignore the call and it will not connect thereby preventing the caller from seeing or hearing you at your desk Muting Automatically Answered Calls 30 If your system is configured to answer calls automatically you can choose whether to mute the audio when calls connect This prevents callers from overhearing conversations or meetings After the call connects you can press P Mute when you re ready to unmute the call
42. or DVD You can share one type of content or one video source at a time and you can switch to a different type of content or video source if you need to Participants at other sites can also share content or video sources What You See When You Show Content If your video conference supports dual images you can see both the people at the far site and any content or shared video source at the same time This is possible because the system can send and receive two sources of video simultaneously In video conferences that do not support dual images the far sites can only receive one video source over the network Therefore they can only see the content The site sending the content can see the content as well as the other sites because the content is local Showing Content from a Laptop or PC If you have a VSX 7000 with a Visual Concert VSX device connected to it or a VSX 8000 system with an Image Share II device connected to it you can attach a laptop or PC and show content that is stored on the computer If your computer is connected to the LAN you can also share content from network locations When you share content from a laptop or PC the far site sees just what you see on the computer screen Before You Begin Check that the laptop video is configured to use one of these supported resolutions and refresh rates Resolution Refresh rates Hz 640 x 480 60 72 75 85 800 x 600 60 72 75 85 1024 x 768 60 70 75 85
43. suweausneenaetaseeeakeaeneanaees 24 Supplying a Password for External MCU Calls cccccccseceecesteeeeeeeteeeeteeteeeeuetteuceuettsugetenseueurensegs 25 Setting the Multipoint Viewing Mode cece cece cece ete e eee e ene e eee een e eee n nese seen eee nteesseeaanneneeeenseeaananes 26 Controlling How the System Answers Multipoint Calls ccccccseeeeeeeeeeeeeeeteeeeeeeneeeeeetteneeneeneagens 27 Using Chair Conerol for MUIIPOINE Call Sivece ede tacedidaa a EAE A NE 27 POLYCOM INC iii GETTING STARTED GUIDE FOR THE VSX SERIES Changing the Way Calls Are Answered ussssssus22222522222222222 2 2222 29 eM DOKabilyY Reus Call S tous saris cal eee aete ymca Ge wince aetna anata aw ee ayes ice gamete Sack 29 ANSWelind cals Automatically esis sacaraveig aadeeeusad oxen daGanin ougacb ees siaceuae A dacaawen tek read meade ene es 29 Muting Automatically Answered CallSicc tseieiitrsad edn tona elas funda a a a A 30 SCHEGUIING CAllS isaccnswitanerincdanteinaendeandenanieatineeheunaaetiaaterennNnNneeNNeNeeeT OL Using the VTX 1000 Conference Phone in Video Calls sssscccennnsseeens OD Placing a Video Call with the VTX Conference PHOne ccccccsecececeeeeseeeeeeeseeeteeueeeetsegueeeeseggenttnegs 32 Adding Sites to a Video Call Using the VTX Conference PhOne ccccceceeeeeeeeeeeeeeseeeeseuueeetseugeeees 32 Muting the Audio in a Call that Includes a VTX Conference PHOne ccccceeeceeeeeseeeeeeeseee
44. tion uses the Polycom PowerCam Plus camera you can set the main camera to automatically move to the preset location that is closest to the speaker When you enable this voice tracking to presets you can view the people who are speaking throughout the meeting without having to manually adjust the camera at all Use this feature if you expect the meeting participants to sit or remain somewhat stationary during the meeting To enable automatic voice tracking to camera presets 1 Press S Near or Far to choose the near site or far site camera 2 Press Auto to enable automatic voice tracking to presets The near site camera icon changes to to let you know that automatic voice tracking to camera presets is enabled To disable automatic voice tracking to camera presets gt gt Press Auto again The camera icon changes to to let you know that automatic voice tracking to camera presets is disabled Automatic voice tracking to camera presets are temporarily disabled when your site is muted as well as when the people at the far site are speaking GETTING STARTED GUIDE FOR THE VSX SERIES Controlling What You Hear Adjusting Volume During a call you use the remote control to raise or lower the volume of the sound you hear Changing the volume affects only the sound you hear at your site To adjust the volume gt gt Press as W Volume When the VSX 3000 system is in use for video conferencing use the remote control
45. to adjust the volume When the VSX 3000 is in use as a monitor for your PC use the VOL button on the front of the system to adjust the volume Muting the Microphone 16 You can mute the microphone if you do not want the far site to hear what you say For example you might mute the microphone if you want to speak to someone privately To mute or unmute the microphone gt gt Press Mute on the remote control For VSX 7000 and VSX 8000 systems you can also press on the microphone WWW POLYCOM COM VIDEODOCUMENTATION CONTROLLING WHAT YOU HEAR Enjoying Stereo Audio in Video Calls Polycom Inc If your video conferencing room is configured to use stereo sound the microphones are positioned at the end of the conference table nearest the video conferencing system One microphone pod is positioned on the left side of the table and one on the right The left and right microphones are configured during system setup It is important that you do not move them as this may detract from the stereo audio experience Stereo audio is only used in video calls of 256 Kbps or higher GETTING STARTED GUIDE FOR THE VSX SERIES Showing Content and Video Sources Depending on the equipment you have connected to your system you may be able to show the following to the far sites Any information stored on a laptop or PC VSX 7000 and VSX 8000 systems O A paper document or object placed on a document camera O A videotape
46. xample some networks use to separate the extension from the IP address When you include the extension you will be given the option of saving both the number and the extension in the directory when the call ends If you enter the extension after the gateway connects then you can save only the gateway number when the call ends GETTING STARTED GUIDE FOR THE VSX SERIES Placing Audio only Calls and Adding Audio Only Sites VSX 8000 C Depending on the configuration you can use your VSX 8000 system to place an audio only call or you can add an audio only call to a video conference This lets you O Use your system in the same way as a telephone QO Add audio only participants to your video calls Add video calls to your audio only calls Other audio options are available if your conference room has a VSX video conferencing system integrated with a VTX 1000 conference phone For more information about using the VTX 1000 conference phone see Using the VTX 1000 Conference Phone in Video Calls on page 32 Placing an Audio Only Call You can use your system to make audio only calls in addition to using your system to place video calls To place an audio only call from your system 1 On the Place a Call screen enter the number you want to call To place a call within your PBX system enter the last four digits of the number To delete a digit press Delete on the remote control 2 Press Call to place the c
47. you customize what you see on the screen You can change these options before you place a call and when the system is in a call Allowing the Far Site to Control Your Camera If you have a VSX 7000 or VSX 8000 system you can allow the far site to control your camera This enables the other participants to adjust what they see Far site participants can also set and use presets for your camera if their system supports this To allow the far site to control your camera i 2 Select System from the Place a Call screen Select User Settings from the System screen Scroll to Far Control of Near Camera and press to enable the option Press O Home to save your change and return to the Place a Call screen es Changing this setting takes effect immediately even if a call is in progress Specifying When to Display the PIP Your system administrator may have configured the default behavior for the PIP in calls After a call connects however you can show move or hide the PIP as needed To specify when to display the PIP 1 2 3 Polycom Inc Select System from the Place a Call screen Select User Settings from the System screen Select o gt to see more settings 37 GETTING STARTED GUIDE FOR THE VSX SERIES 4 Scroll to PIP press ES and select one of these settings Select this setting To show the PIP When you press any of the camera control buttons On connection and during the call
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