Polycom 1725-22886-001/A User's Manual
Contents
1. 9 Connect the keyboard cable to the keyboard port on the computer 10 Connect the power cord to the power connector on the computer Note If you add an integrated computer to the system ata later time you may need to OS recalibrate the touch screen For information on how to do this refer to Calibrate the Annotation Box on page 72 Setting Up the Polycom Instructor RP Connect a guest laptop to the Polycom Instructor RP system You can connect a guest laptop to the system whenever you want to show others content on the laptop such as slides for a presentation In contrast to the internal computer the guest laptop can be attached and removed from the system at any time It does not have the SMART or Polycom Instructor Tools software loaded on it You cannot use it to annotate or perform other SMART Board or video conferencing functions Note You cannot connect both an integrated computer and a guest laptop to the Polycom Instructor RP system at the same time If you want to connect an integrated computer refer to the previous step ftp OS www polycom com rT To connect a guest laptop to the system 1 Connect the video VGA cable from the laptop to the video connector on the Polycom Instructor RP system 2 If you want audio from the laptop connect an audio cable from the laptop to the audio out connector on the Polycom Instructor RP system Note If you add a guest laptop to the sy2. Pick up a pen from the SMART tray Press the 4444 Keyboard button on the SMART tray to bring up the calibration TOUCH LOWER RIGHT TARGET screen 4 Use the pen to touch the center of the ae crosshair on the upper left of the screen If the PIP appears on the screen use the remote control to turn it off because it can hide the crosshairs 5 Use the pen to touch the center of the crosshair on the lower right of the screen TOUCH UPPER RIGHT TARGET 6 Use the pen to touch the center of the crosshair on the upper right of the screen 7 Draw onthe screen to check that the calibration worked correctly Calibrate the touch screen for Camera 3 Camera 3 is typically the VCR or DVD player However even if you do not have a VCR or DVD player connected to your system you must still calibrate the touch screen for Camera 3 You must calibrate each available camera and video source because the system stores separate calibration data for each To calibrate the touch screen for Camera 3 1 On the Polycom remote control press Camera and select 3 Pick up a pen from the SMART tray Press the 2m Keyboard button on the SMART tray to access the calibration screen 4 Use the pen to touch the center of the crosshair on the upper left of the screen If the PIP appears on the screen use the remote control to turn it off because it can hide the crosshairs 5 Use the pen to touch the cent
3. RP 1 Place the document camera or other S video device wherever you want to locate it 2 Find the S video cable in the back of the Polycom Instructor RP system One end of the cable is already connected to the system Connect the other end to your document camera or other S video device Connect a VCR or DVD player to the Polycom Instructor RP 1 Place your VCR or DVD player on the shelf in the Polycom Instructor RP cabinet 2 Find the composite cable in the back of the ba Polycom Instructor RP system One end of the cable is already connected to the system Connect the other end to your VCR or DVD player 3 Find the stereo audio cable in the back of the Polycom Instructor RP system One end of the cable is already connected to the system Connect the other end to your VCR or DVD player Connect an integrated computer to the Polycom Instructor RP system Once you connect the integrated computer it becomes part of the Polycom Instructor RP system and should not be removed This is the computer onto which you will load the SMART software and the Polycom Instructor Tools software You can then use it to annotate and perform other SMART Board and video conferencing functions Instead of an integrated computer you can connect a guest laptop to the Polycom Instructor RP system In contrast to the integrated computer the guest laptop can be attached and removed from the system at any time It does not have the SMAR
4. a blank whiteboard except for the whiteboard icon in the upper right corner of the CALIBRATE TOUCH SCREEN screen Pick up a pen from the SMART tray Press the H2 Keyboard button on the SMART tray to bring up the calibration screen TOUCH LOWER RIGHT TARGET 4 Use the pen to touch the center of the crosshair on the upper left of the screen If the PIP appears on the screen use the CA BRATETOUCE CREEN remote control to turn it off because it can 4 hide the crosshairs 5 Use the pen to touch the center of the crosshair on the lower right of the screen TOUCH UPPER RIGHT TARGET 6 Use the pen to touch the center of the crosshair on the upper right of the screen 7 Draw onthe screen to check that the calibration worked correctly 8 Do one of the following If you have an integrated PC or a guest laptop you will see a blank whiteboard except for the whiteboard icon in the upper right corner of the screen Click the whiteboard icon and then continue by repeating steps 2 through 7 If you do not have an integrated PC ora guest laptop continue with the Install the Software and Complete the Calibration section on page 15 Install the Software and Complete the Calibration Install the Software and Complete the Calibration If you have an integrated computer connected to your Polycom Instructor RP system install the Polycom Instructor Tools software on it If you do not have a
5. ART Board 30001 Installation Guide Complete the VSX setup wizard e Use the Polycom remote control to complete the wizard For information about using the remote control refer to the Polycom Getting Started Guide for VSX Series Systems e Touch control is not enabled at this stage of the setup however you will be able to use touch control for most of the system configuration and customization e For information about the VSX system refer to the Polycom Administrator s Guide for the VSX Series Setting Up the Polycom Instructor RP Make fine adjustments to the projector if needed To perform this step 1 Select full screen video by pressing 9 Near on the Polycom remote control 2 Make the fine adjustments to the projector by following the instructions the Adjusting the Projected Image section of the Rear Projection SMART Board 3000i Installation Guide Calibrate the Annotation Box Calibrate the touch screen for Camera 2 Camera 2 is typically the document camera However even if you do not have a document camera connected to your system you must still at calibrate the touch screen for Camera 2 You must calibrate each available camera and video source because the system stores separate calibration data for each TOUCH UPPER LEFT TARGET To calibrate the touch screen for Camera 2 1 On the Polycom remote control press Camera and select 2 CALIBRATE TOUCH SCREEN
6. SX 8000 Polycom Instructor RP e Setting Up the VSX 8000 System accessory box system and the VSX 8000 video conferencing system including the Polycom remote control the Polycom Administrator s Guide for the VSX Series and Instructor Tools CD and the Getting Started Guide for the VSX Series available VSX Series Documentation as links on the VSX Series Documentation Library Library CD CD Note You must have an Internet connection to access the documents on the Polycom documentation CDs e Polycom Instructor RP User s Guide available as a link on the Polycom Instructor Documentation CD Display accessory Accessories for the SMART SMART Board Software User s Guide box Board including the pens e Rear Projection SMART Board 3000i Installation and eraser and the SMART Guide software CD Projector Accessories for the e NEC Quick Setup Guide accessory box projector including the lens NEC Portable Projector Important Information sap manual Keyboard box Wireless keyboard Sejin Electron Inc User s Manual for Windows 95 98 Freeboard Microphone box Microphone box Setting Up the VSX 8000 System Ya Remove the shipping strap that secures the small mirror Shipping The buckle of the shipping strap is located on the i strap underside of the projector mounting plate Setting Up the Polycom Instructor RP Remove the rear a
7. Setting Up the Polycom Instructor RP Version 1 0 November 2005 Edition 1725 22886 001 A Polycom Instructor RP Version 1 0 oe PO LYCOM A a E A T IN Connect Any Way You Want Trademark Information Polycom and the Polycom logo design are registered trademarks of Polycom Inc Polycom Instructor RP PowerCam and VSX are trademarks of Polycom Inc in the United States and various other countries All other brand and product names are trademarks or registered trademarks of their respective companies Patent Information The accompanying product is protected by one or more U S and foreign patents and or pending patent applications held by Polycom Inc Disclaimer This software is provided as is with no explicit or implied warranties in respect of its properties including but not limited to correctness and fitness for purpose Copyright Information 2005 Polycom Inc All rights reserved Polycom Inc 4750 Willow Road Pleasanton CA 94588 2708 USA No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Polycom Inc Under the law reproducing includes translating into another language or format As between the parties Polycom Inc retains title to and ownership of all proprietary rights with respect to the software contained within its products The software is protected by Un
8. T or Polycom Instructor Tools Connect a document camera or another S video device such as an auxiliary PowerCam to the Polycom Connect the Optional Equipment software loaded on it You can use it to show content such as a slide presentation but you cannot use it to annotate or perform other SMART Board and video conferencing functions Note You cannot connect both an integrated computer and a guest laptop to the Polycom Instructor RP at the same time If you want to connect a guest laptop skip this step and go to step 5 To connect an integrated computer to the system l Find the tie wrapped bundle of cables in the back of the Polycom Instructor RP system One end of this cable bundle is already connected to the system 2 Connect the video cable to the monitor video connector on the computer 3 If you want audio from the computer connect the audio cable to the audio out connector on the computer 4 Connect the serial cable to an available serial connector on the computer 5 If you have a separate printer for the computer connect the printer cable to the 25 pin parallel port printer connector on the computer 6 Connect the network cable to the network card on the computer 7 Find the mouse and keyboard cable bundle in the back of the Polycom Instructor RP system One end of this cable bundle is already connected to the system 8 Connect the mouse cable to the mouse port on the computer
9. board document Reinstall the cabinet s rear access panel and close the front doors For more information refer to the Removing the Rear Access Panel section of the Rear Projection SMART Board 30001 Installation Guide Setting Up the Polycom Instructor RP Power on the System Connect the external power cord to a power outlet Power on the standard and optional equipment e Open the front doors of the cabinet and power on the annotation box e Power on the VSX 8000 e Power on any other equipment you have such as an integrated computer a document camera or a VCR or DVD player VSX 8000 power button Press the green projector lamp power button on the pen tray The system takes about a minute to start Projector lamp power button Annotation box power button Check the Screens and Run the Wizard Check the Screens and Run the Wizard Make sure the Welcome screen image is centered properly on the screen If you need to adjust the projected image follow the instructions in the Adjusting the Projected Image section of the Rear Projection SMART Board 30001 Installation Guide The adjustments that you make at this point are coarse adjustments you will be able to make fine adjustments later Make sure the Welcome screen image is in focus If you need to adjust the projector focus follow the instructions in the The NEC VT670 Projector section of the Rear Projection SM
10. ccess panel from the cabinet eee For more information refer to the Removing the Rear Access Panel section of the Rear Projection SMART Board 30001 Installation Guide Note The Rear Projection SMART Board 3000 O Installation Guide is produced by SMART OS Technologies Inc Although the information contained in this document was accurate at the time of publication some procedures or illustrations may have changed slightly since its inclusion in the Polycom Instructor RP documentation set Install the video conferencing shelf if you want to place the camera on it e If you do not need this shelf for your camera or for any other device skip this step e To install the shelf follow the instructions in the Installing the Optional Videoconferencing Shelf section of the Rear Projection SMART Board 30001 Installation Guide e Typically you attach the video conferencing shelf to the right side of the Polycom Instructor RP system when facing it from the front However you can attach it to the left side if you choose e The shelf mounting arm has three positions Choose the height that best suits your installation e Do not confuse the video conferencing shelf with the laptop shelf The laptop shelf is an optional item and is smaller than the video conferencing shelf Connect the Standard Equipment Connect the Standard Equipment Connect the PowerCam Plus to the Polycom Instructor RP 1 Place th
11. e PowerCam Plus on the video conferencing shelf 2 Connect one end of the PowerCam Plus cable to the VSX 8000 system as described in the Polycom Setting Up the VSX 8000 System document The VSX 8000 system is located above the annotation box in the Polycom Instructor RP cabinet 3 Connect the other end of the PowerCam Plus cable to the PowerCam Plus as described in the Polycom Setting Up the PowerCam Plus document Note Do not power on the PowerCam Plus or any of the standard equipment until you are ready to power on the complete system as described in Power on the System on page 70 Connect the Polycom microphone to the Polycom Instructor RP 1 Place the microphone on a table or other flat surface The microphone performs best if you place it correctly For information about microphone placement refer to the Polycom Administrator s Guide for the VSX Series 2 Find the microphone cable in the back of the Polycom Instructor RP system One end of the cable is already connected to the system Connect the other end to the microphone You can connect up to three daisy chained Polycom microphones to the system If you choose to connect more than one microphone you will need to order the appropriate cables To obtain the lengths and part numbers for these cables refer to the Polycom Administrator s Guide for the VSX Series Setting Up the Polycom Instructor RP Connect the Optional Equipment Instructor
12. er of the crosshair on the lower right of the screen 6 Use the pen to touch the center of the crosshair on the upper right of the screen 7 Draw on the screen to check that the calibration worked correctly Calibrate the touch screen for Camera 4 Camera 4 is typically the integrated computer However even if you do not have an integrated computer you must still calibrate the touch screen for Camera 4 because it will be used for the annotation box whiteboard instead You must calibrate each available camera and video source because the system stores separate calibration data for each Note If you add a PC or laptop after you have already performed this step or you M3 switch to a different PC or laptop you may need to perform this step again to recalibrate the touch screen Calibrate the Annotation Box CALIBRATE TOUCH SCREEN TOUCH UPPER LEFT TARGET CALIBRATE TOUCH SCREEN TOUCH LOWER RIGHT TARGET CALIBRATE TOUCH SCREEN TOUCH UPPER RIGHT TARGET Setting Up the Polycom Instructor RP To calibrate the touch screen for Camera 4 1 On the Polycom remote control press CALIBRATE TOUCH SCREEN Camera and select 4 If you have an integrated PC or a guest laptop you will see the video from the PC or laptop as well as the whiteboard icon in TOUCH UPPER LEFT TARGET the upper right corner of the screen If you do not have an integrated PC ora guest laptop you will see
13. ited States copyright laws and international treaty provision Therefore you must treat the software like any other copyrighted material e g a book or sound recording Every effort has been made to ensure that the information in this manual is accurate Polycom Inc is not responsible for printing or clerical errors Information in this document is subject to change without notice Portions of the VSX software are copyright 2001 by Dr Brian Gladman The following terms and disclaimer apply only to Dr Gladman s AES encryption implementation Copyright 2001 Dr Brian Gladman lt brg gladman me uk gt Worcester UK All rights reserved License Terms The free distribution and use of this software in both source and binary form is allowed with or without changes provided that distributions of this source code include the above copyright notice this list of conditions and the following disclaimer distributions in binary form include the above copyright notice this list of conditions and the following disclaimer in the documentation and or other associated materials the copyright holder s name is not used to endorse products built using this software without specific written permission About this Guide Now that you ve received your Polycom Instructor RP you ll probably want to set it up and start enjoying its functionality as soon as possible This document Setting Up the Polycom Instructor RP explains how to unpac
14. k the system connect the equipment calibrate it and perform all the steps you need to be ready to make calls and share data Because the Polycom Instructor RP contains components from a number of different manufacturers you may have to refer to other documents during the set up process You can use this Setting Up the Polycom Instructor RP document like a roadmap it will tell you the steps you need to take and tell you where to look for additional information if necessary Most of the other documents that you ll have to refer to are included with your Polycom Instructor RP either as printed documents or available through the CDs that come with the system These documents include e Polycom Using the Polycom Instructor RP e Polycom Setting Up the VSX 8000 System e Polycom Administrator s Guide for the VSX Series e Polycom Getting Started Guide for the VSX Series e Polycom Setting up the PowerCam Plus e SMART Rear Projection SMART Board 30001 Installation Guide e SMART Unpacking the Rear Projection SMART Board Interactive Whiteboard e SMART SMART Board Software User s Guide e NEC Quick Setup Guide e NEC Portable Projector Important Information manual Sejin Electron Inc User s Manual for Windows 95 98 Freeboard Many of the Polycom documents are also available at www polycom com videodocumentation For support or service please contact your Polycom distributor or go to Polycom Support at www polyco
15. m com support eee Setting Up the Polycom Instructor RP Contents Unpack and Position the System 0 0000 e ee eens 1 2 Prepare to Install the Equipment 0 0 00 eee 1 3 Connect the Standard Equipment 00 000s 1 5 Connect the Optional Equipment 000000 ae 1 6 Complete the Equipment Installation 0005 1 9 Power on the System 0 0 0 0 ccc eee eee 1 10 Check the Screens and Run the Wizard 0 005 1 11 Calibrate the Annotation Box nananana anaana 1 12 Install the Sofware and Complete the Calibration 1 15 Configure and Use the System 0 0000 c cece eee aes 1 16 TIOUDIESHOGTING sermoi ahh ane A de eae wa 1 17 Setting Up the Polycom Instructor RP yi Setting Up the Polycom Instructor RP The Polycom Instructor RP combines the power of a Polycom VSX 8000 video conferencing system with the capabilities of a SMART Board interactive whiteboard With a Polycom Instructor RP you can make and receive video calls and share content such as show slide presentations just like you would ina typical video conference But with the added SMART Board functionality you can also annotate that video or content For example you can jot down notes on a document you re sharing with the far site draw on the video from your VCR or highlight changes on a file from your computer For your convenience Polycom Instructor RP also enables
16. n integrated computer skip this step The Polycom Instructor Tools software is on the Polycom CD You simply need to insert the CD into the integrated computer and then follow the Setup Wizard Install the SMART Board software The SMART Board software is on the SMART CD You simply need to insert the CD into the integrated computer and then follow the Setup Wizard Calibrate the touch screen for the SMART interactive whiteboard To calibrate the touch screen for the SMART interactive whiteboard 1 Press the SMART Board button on the SMART tray Select Orient Follow the on screen instructions making sure you press your finger squarely on each crosshair For more information refer to the Orienting the Interactive Whiteboard section of the Rear Projection SMART Board 30001 Installation Guide SMART Board button 4 Press or draw on the screen with your finger to check that the calibration worked correctly Setting Up the Polycom Instructor RP Configure and Use the System Configure the VSX 8000 video conferencing system To perform this step follow the instructions in the Polycom Administrator s Guide for the VSX Series Use the Polycom Instructor RP system For quick tips on common video conferencing and data sharing tasks refer to Using the Polycom Instructor RP For instructions on administrator and advanced user tasks for the Polycom Instructor RP refer to the Admini
17. ot placed in the Place the pen in the tray that from the color of the pen tray that matches their color the matches its color color of the annotation is the color of the tray not the color of the pen Annotations appear bigger The camera or video source is not Calibrate the cameras and video than what you draw or write calibrated correctly If the touch sources again according to the on the screen they appear in screen is out of calibration for the steps in the Calibrate the Annotation the wrong place they do not camera or video source in use Box section on page 72 appear at all or they appear annotations may appear several erratically times bigger than what you draw or write on the screen or they may appear in the wrong place and touch control may be disabled or erratic If this occurs you must recalibrate the touch screen Setting Up the Polycom Instructor RP If the system Correct it this way Screen is blue At least one of the video outputs Ensure that all the video outputs from the annotation box is not from the annotation box are connected to the appropriate video connected to the VSX 8000 system input on the VSX 8000 system e Annotation box VGA output to VSX 8000 VGA input e Annotation box Y C S Video output to VSX 8000 Camera 2 input e Annotation box composite video output to VSX 8000 VCR DVD video input using a composite to S Video adapter
18. stem at rO a later time you may need to recalibrate OS the touch screen For information on how to do this refer to Calibrate the Annotation Box on page 72 Connect other optional equipment that you plan to use with the system To perform this step refer to the Polycom Setting Up the VSX 8000 document or to the documentation supplied with the equipment you plan to connect u You can connect most of the optional equipment that is shown on the Polycom Setting Up the VSX 8000 document Additional monitors however are not supported Complete the Equipment Installation Complete the Equipment Installation Connect the IR receiver for the wireless keyboard to the Polycom Instructor RP system 1 Find the IR receiver in the back of the Polycom Instructor RP system The cable for the receiver is already connected to the PE system Unwrap the IR receiver Stick the Velcro to the top of the receiver and to the bottom of the video conferencing shelf 4 Attach the IR receiver to the bottom of the video conferencing shelf Not If you do not want to attach the IR receiver to the bottom of the video conferencing shelf you can attach it elsewhere Just be sure that there are no obstacles blocking the IR transmission from the keyboard to the receiver For more information about the IR receiver and wireless keyboard refer to the Sejin Electron Inc User s Manual for Windows 95 98 Free
19. strator s Guide for the Polycom Instructor RP For instructions on using the Polycom VSX 8000 video conferencing system refer to the Getting Started Guide for the VSX Series For instructions on using the annotation tools and saving your work refer to the SMART Board Software User s Guide Administrator s Guide for the VSX Series Version 8 0 3 Administrator s Guide for the Polycom Instructor RP J POLYCOM Getting Started Guide or the VSX Series Troubleshooting Troubleshooting The Polycom Administrator s Guide for the VSX Series contains troubleshooting information that can help you identify and correct issues associated with the VSX 8000 and the accessories connected to it The Rear Projection SMART Board 30001 Installation Guide contains troubleshooting information that can help you identify and correct issues associated with the display and its annotation capabilities sa eae Installation Guide The table below lists other issues that can occur with the Polycom Instructor RP system If the system Correct it this way Does not respond to touch The touch screen is not calibrated Calibrate the touch screen control for the camera or video source in use Screen is blank The system is in standby Touch the screen If that does not activate the system press the green projector lamp power button on the pen tray Annotation color is different The pens were n
20. you to touch the screen to make selections from the VSX 8000 user interface Setting Up the Polycom Instructor RP Unpack and Position the System Work with another person to unpack the Polycom Instructor RP system To perform this step follow the instructions in Unpacking the Rear Projection SMART Board ey Interactive Whiteboard that is attached to the outside of the crate a Caution Be sure the wheels are unlocked before you try to move the system O Be careful when you move the system Quick stops excessive force and movement over uneven surfaces can overturn the system Work with another person to roll the Polycom Instructor RP off the pallet and move it to the room where you will be using it Position the system so that it does not face toward a window or other source of bright light Leave space in front of the system so that you can open the doors Leave space behind the system so that you can work Set up the system in an area with as little a dust humidity and smoke as possible Lock the wheels when the system is in the desired place Prepare to Install the Equipment Prepare to Install the Equipment Open the front doors of the cabinet and remove the accessory boxes and the video conferencing shelf You should find these accessory boxes Accessory Box Documentation You May Need During Setup Polycom Instructor Accessories for the e Using the Polycom Instructor RP RPIV
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