Philips DPM-9350 User's Manual
Contents
1. sss 45 Appendix Troubleshooting the DPM esses 47 DPM 9350 00 User Manual Chapter 1 Introduction Chapter 1 Introduction The DPM 9350 00 Digital Pocket Memo has been designed to offer optimum user convenience and greater efficiency for your daily work This manual provides a comprehensive overview of all the device s features and detailed instructions on how to operate the device DPM features The DPM 9350 00 is a state of the art digital voice recorder for the professional user Digital recording allows instant access to any point in the dictation and enables you to make precise deletions from sound files and to correctly place insertions The DPM 9350 00 provides workflow management capabilities for easy transfer of files to the PC 4 Position Switch for single handed operation and ease of use User defined information Keywords can be stored with the sound file USB connection for simple data transfer between the device and the PC Ergonomic design High resolution LCD display with backlight 2 DPM 9350 00 User Manual Package contents e DPM 9350 00 the digital voice recorder for the professional user e Philips MMC 9016 memory card with a 16 MB storage capacity e Installation CD for the DPM Download Configuration program for Windows 98 SE Windows Me Windows NT 4 0 Windows 2000 and Windows XP e A leather pouch e 2 Philips AAA batteries e AUSB cable e2. even if the batteries have been fully recharged The symbol for 100 battery power gf is only displayed when completely new standard batteries not rechargable are inserted or when the DPM is run from the mains power supply 10 DPM 9350 00 User Manual Chapter 3 Getting Started This chapter provides an introduction to the basic functions of the DPM 9350 00 e Activating the DPM e Memory card e Start screen e DPM menu e Power Save mode Activating the DPM The DPM can be turned on and off via the Lock Hold switch If the device is locked it is not possible to use any of the DPM buttons and none of the buttons can be pressed accidentally w The device is unlocked w The device is locked When you work with the DPM for the first time insert the batteries and unlock the Lock Hold switch The device is now operational and you can insert the memory card Chapter 3 Getting Started 11 For activating the device when it has already been in use there are the following options e If the Lock Hold switch was activated unlock the device e If the device has gone into Power Save mode the device has been left inactive for for more than 4 minutes activate the device by pressing any button or by moving the 4 Position Switch e Ifthe DPM has been left inactive for more than 2 hours it is automatically turned off In this case it can only be turned on via the Lock Hold switch OFF ON functionality Me
3. 15 25 26 DPM Download Configuration 45 DPM menu 16 18 19 21 22 23 24 25 26 27 E End of Letter button 32 EOL 32 EOL button 32 F Fast Forward 36 Fast Rewind 36 Features 1 File Delete 38 Skip Back 41 Skip Forward 41 First steps 29 Format for recording Long Play 39 Standard Play 39 Formatting Memory card 12 G Getting started 10 Graphic DPM 3 l INS OVR 34 INS OVR button 34 Insert Memory card 11 Insert mode 34 Introduction 1 J Jog Dial 16 Keywords 43 Skip Back 41 Skip Forward 41 Volume 35 Index 49 K Keywords 42 DPM menu 18 L L P 32 L P button 32 LCD display 7 LED Green 34 Red 34 Lock Hold switch 10 Long Play 21 39 M Memory card 11 Format 12 Insert 11 Reformat 27 Menu 16 Backlight 25 Contrast 26 Date and time 19 Device beep 22 Keywords 18 Microphone sensitivity 23 Reformatting the memory card 27 Remaining time 26 SP LP 21 Voice activated recording 24 Microphone sensitivity 23 MMC 11 Mode Insert 34 Overwrite 34 Power Save 28 Record Standby 29 50 DPM 9350 00 User Manual oO Operations Advanced 42 Basic 29 Overwrite mode 34 P Package contents 2 Playback 35 Power Save mode 28 Priority 32 Priority button 32 Program DPM Download Configuration 42 45 R REC 29 REC button 29 Recharge Batteries 9 Record Standby 29 Recording 29 Recording format Long Play 21 39 Standard Pla
4. etc is done in the sound file this bar displays the corresponding symbols and actions Remaining recording time on the memory card depending on the setting for the recording mode Standard Play or Long Play The current Keyword 1 assignment If you inserted and formatted a new memory card moving the Jog Dial Skip Forward or pressing the REC button will automatically generate a new file After a file has been created by pressing the REC button the DPM is already in Record Standby mode Chapter 3 Getting Started DPM display options The appearance of the DPM display depends on the corresponding setting Standard display and Advanced display options in the DPM Download Configuration program For more information refer to the DPM Download Configuration Online Help The Standard display option uses larger symbols without showing the status indication bar The Advanced display option uses smaller symbols It enables to view more information about the current dictation and shows the status indication bar This bar provides visual feedback when a dication for example is recorded or played back EP 11 57 34 AU 00 16 Jones ERR 11 57 34 1 34 fl 01521 2 14 06 ones 16 DPM 9350 00 User Manual DPM menu The DPM 9350 00 comes with a menu which provides the following options Assigning Keywords Setting the date and time Setting the recording format Enabling and disabling the DPM de
5. new empty file is created m 5p 11 57 m 5P 11 57 ae 4 2 IH 4 0 16 54 0 16 54 If you press the L P button twice within half a second the current file is marked as finished EOL indication and assigned the Priority status This also closes the current file and creates a new empty file im 5P 11 57 m 5P 11 57 TR RE SEC a 0 15 54 0 15 54 Chapter 4 Basic Operations 33 Note If you have finished a file with the EOL indication no further recording is possible in this file It is also not possible to delete the file or to delete a section from the file Removing EOL and Priority from a file To remove the EOL indication or Priority assignment from a dictation follow these steps 1 Make sure the 4 Position Switch is in the Stop position 2 Go to the respective file by moving the Jog Dial up or down 3 To confirm the file selection and access the file press the Jog Dial 4 To either remove the EOL indication or the Priority assignment do one of the following e To remove the EOL indication press the L P button once e To remove the Priority status press the L P button twice within half a second 34 DPM 9350 00 User Manual Recording mode Insert Overwrite The INS OVR button switches between Insert and Overwrite mode The default setting is Overwrite mode which means that new speech replaces existing speech in the sound file from the insertion point forward If the mode setting is Overw
6. 0 00 User Manual 3 Set the time 2004 11 29 2004 11 29 11 57 10 57 Dk nk When you have set and confirmed the MM minutes setting you will automatically return to the DPM main menu Note If you do not want to change for example the vv year setting you can proceed to the MM month setting by pressing the Jog Dial When you change the batteries for the DPM a built in power storage will keep the clock active for 10 hours After that the time setting has to be repeated as described above Alternatively you can also connect the DPM to the PC and enable the Synchronize DPM time with PC time option in the Program Options dialog box of the DPM Download Configuration program Chapter 3 Getting Started 21 Setting the recording format The DPM enables to record dictations either in the Standard Play or the Long Play recording format The default setting is Standard Play SP This is the menu entry for the recording format the current setting is indicated with large bold letters Confirm the menu entry selection by pressing the Jog Dial and proceed as follows e Set the Long Play mode e Set the Standard Play mode Confirm the setting by pressing the Jog Dial and to return to the DPM main menu For more information about the recording format refer to the Recording format chapter in this manual 22 DPM 9350 00 User Manual DPM device beep You can define whether you want the DPM to beep when specif
7. DPM 9350 00 User Manual International Edition PHILIPS ii DPM 9350 00 User Manual VERSION DPM 9350 00 International edition English 08 2003 COPYRIGHT 2003 Philips Speech Processing All rights reserved Reproduction in whole or in part is prohibited without the written consent of the copyright owner Information in this manual is subject to change without notice TRADEMARKS Pocket Memo is a registered trademark of Philips Windows 98 SE Windows Me Windows 2000 Windows NT 4 0 and Windows XP are registered trademarks of Microsoft Corporation All other names are trademarks registered trademarks or service marks of their respective owners DISCLAIMER AND NOTICES Philips Speech Processing has carried out extensive testing with most popular configurations However since PC add ons and device drivers change very rapidly we are unable to guarantee conflict free operation CE The CE mark confirms that the device corresponds to the relevant guidelines of the European Union This manual has yy been printed on chlorine free recycled paper in line with the GS highest standards of environmental friendliness The cardboard used for packaging can be recycled This electronic facility e contains recyclable material Technical changes and errors excepted Table of Contents Chapter 1 Introduction 5 eni Legs es estan ce of aoaaa anair 1 DPM features ione emiten ced poete bet loud dete pd ce ect cu
8. DPM 9350 00 User Manual DPM 9350 00 Quick Reference Accessories available from your vendor e Power Supply LFH 9145 e DPM Docking Station 9110 e Rechargeable batteries LFH 9144 For more information about Philips Philips Speech Processing and the available products go to www philips com www dictation philips com Chapter 2 Introducing the DPM Chapter 2 Introducing the DPM This chapter introduces the DPM 9350 00 DPM graphic The following graphics show the device and the names of the various parts a A O N gt DPM 9350 00 User Manual Record LED LCD display Built in loudspeaker Built in microphone Jog Dial for volume control Skip Forward and Skip Back accessing the DPM menu moving between menu entries and confirming selections 4 Position Switch positions from top to bottom Fast Forward Play Stop and Fast Rewind with Lock Hold switch functionality INS OVR button for switching between Insert and Overwrite mode DEL button Delete USB socket Battery compartment Chapter 2 Introducing the DPM 11 12 13 14 15 16 17 DPM 9350 00 User Manual Memory card slot L P button for assigning the End of Letter attribute and Priority MIC microphone socket EAR earphone socket REC button Record DL S button for PC download Power supply socket for Philips LFH 9145 Chapter 2 Introducing the DPM LCD display The DPM 9350 00 has a high quality graphical LCD display Yo
9. This is the menu entry for voice activated recording a check mark next to the symbol indicates that voice activated recording is enabled The symbol always shows the current setting bts Confirm the menu entry selection by pressing the Jog Dial and proceed as follows e Enable voice activated recording VAS e Disable voice activated recording this is the default setting Confirm the setting by pressing the Jog Dial and to return to the DPM main menu For more information about the voice activated recording mode refer to the Voice activated recording chapter in this manual Chapter 3 Getting Started 25 Backlight on off The DPM provides a backlit display for improved visibility This is the menu entry for the display backlight a check mark next to the symbol indicates that the backlit display function is enabled The symbol always shows the current setting Confirm the menu entry selection by pressing the Jog Dial and proceed as follows e Enable the backlight this is the default setting When you press a button on the DPM the DPM display will be backlit for about 6 seconds e Disable the backlight this setting guarantees a longer lifetime for the DPM s batteries s Confirm the setting by pressing the Jog Dial and to return you to the DPM main menu 26 DPM 9350 00 User Manual Changing the contrast You can change the contrast setting for the DPM display This is the menu entry for the contras
10. as been deleted Deleting a file To permanently delete an entire sound file follow these steps 1 If you do not have the file you want to delete already open go to the file by moving the Jog Dial up or down 2 Confirm the file selection by pressing the Jog Dial and make sure that the 4 Position Switch is in the Stop position 3 Press the DEL button for at least 2 seconds F 11 57 34 E H T DEL g BEL An X symbol appears at the beginning and the end of the file to indicate that the sound file is marked to be deleted 4 Confirm the operation by pressing the DEL button again for at least 2 seconds Note To cancel any delete operation move the 4 Position Switch to any position Dictations which have been finished with the EOL End of Letter indication cannot be deleted unless the EOL indication is removed from the file Chapter 4 Basic Operations 39 Recording format Standard Play Long Play The recording format Standard Play and Long Play determines the recording speed and audio quality of the recorded sound files gn Standard Play mode LP Long Play mode The default setting is Standard Play SP For more information about changing this setting refer to the corresponding section in the DPM menu chapter in this manual Note Only one format can be selected for each file the format for a file can be changed as long as no recording has been done in the file After recording ha
11. d and Fast Rewind Deleting parts of a sound file and deleting entire sound files Finishing a dictation EOL and Priority Additional settings Recording With the DPM you can create high quality digital recordings Follow these steps to make a recording 1 Make sure that the 4 Position Switch is in the Stop position and that you have the memory card inserted Press the REC button the device goes into Record Standby mode md SP 11 55 1 41 48 34 0 14 54 While the device is in Record Standby mode the Record LED blinks red 30 3 DPM 9350 00 User Manual Note The LED can be either red or green depending on the setting for the recording mode The default setting for the recording mode is Overwrite For Overwrite mode the LED is red If the setting is Insert mode the LED is green To start recording move the 4 Position Switch to the Play position and start dictating Speak clearly and keep a distance of approximately 4 inches ten centimeters between your mouth and the DPM md SP 11 57 1 0 15 54 While the device is in Record mode the Record LED shines permanently red Note In Record mode the following buttons are not available L P INS OVR DEL REC Move the 4 Position Switch to the Stop position to return to Record Standby mode oP 11 57 1 38 3 0 15 54 Note Pressing the REC button enables to switch between Record Standby mode and Stop mode While the de
12. ds have been defined for the DPM with the DPM Download Configuration program the menu entry for assigning a Keyword is always displayed first when you access the DPM menu AUTHOR Jones nk e This is an example screen for a Keyword menu entry which has been defined as follows usage Author content a selection of author names the current Keyword assignment is the author name Jones When you confirm the menu entry selection by pressing the Jog Dial the list of all defined author names is displayed For more information about assigning DPM Keywords refer to the chapter Assigning Keywords in this manual Note If no Keywords are defined the menu selection starts with the menu entry for setting the date and time on the DPM For more information about DPM Keywords refer to the DPM Download Configuration Online Help Chapter 3 Getting Started 19 Setting the date and time The DPM 9350 00 displays the date and time in the following format YY YY MM DD year month day and HH MM hours minutes The menu entry for the date and time displays the current date setting e003 i30 Dk 4 Confirm the menu entry selection by pressing the Jog Dial and proceed as follows 1 Set the year by moving the Jog Dial up or down Confirm the setting by pressing the Jog Dial HIE 1e 30 e00 1e 30 11 57 11 57 DK lt 3 Dk 2 Set the month and the day e004 le 30 e004 11 3n 11 5 11 57 Dk 4 Dk lt 4 20 DPM 935
13. elp Example The first Keyword can have the usage Author The entries this is the content for this Keyword would then be a selection of author s names Jones Singh Watson etc The second Keyword can have the usage Subject The entries for this Keyword would then be a selection of possible subject areas Radiology Surgery Patient etc This information is transferred to the Chapter 5 Advanced Operations 43 DPM where the author selects the author name and subject area for each dictation To assign Keywords to a dictation follow these steps 1 Press the Jog Dial for about 2 seconds to access the DPM menu and display the Keyword s usage definition for example Author AUTHOR nk lt 5 Note If a Keyword assignment has already been made the current assignment is displayed as the menu entry for example AUTHOR Singh Confirm the Keyword selection by pressing the Jog Dial The Keyword s content definitions are displayed for example the author names Jones Singh Watson Move the Jog Dial to scroll to the name you want to assign Dk Jones Confirm your selection by pressing the Jog Dial and to return to the DPM main menu 44 DPM 9350 00 User Manual 5 To assign a second Keyword move the Jog Dial to display this Keyword s usage definition for example Subject SUBIECT OK 3 6 Confirm the Keyword selection by pressing the Jog Dial The Keyword s content definitions are displayed for example Rad
14. en is displayed T Format 22 DEL 25EC To reconfirm and start the reformatting process press the DEL button for at least 2 seconds This will erase all data on the memory card permanently Note You can cancel the reformatting process by removing the memory card or by moving the 4 Position Switch Note When reformatting a memory card of the type SD make sure the card is not write protected A write protected SD card is indicated with this symbol on the DPM display 28 DPM 9350 00 User Manual Power Save mode If the DPM is left inactive for more than 4 minutes it goes automatically into Power Save mode and the display is turned off You can reactivate the DPM by pressing any button or moving the 4 Position Switch This does not initiate the function of the corresponding button The only exception is if you move the 4 Position Switch to the Play position this will start playback When the device has been reactivated it will either display the start screen or reenter the mode which was active before it entered the Power Save mode Note If you have voice activated recording enabled and the DPM is in Record Standby mode the device will go into Power Save mode after 60 minutes Chapter 4 Basic Operations 29 Chapter 4 Basic Operations This chapter provides an introduction to the basic functions of the DPM 9350 00 Recording a dictation Recording mode Insert Overwrite Playing back a dictation Fast Forwar
15. gerously low and should be replaced or recharged this symbol is displayed Lx Note If the power level in the batteries drops below 2 0 V no recording or playback is possible Chapter 2 Introducing the DPM 9 Recharging batteries The DPM can be operated with the rechargable Philips NiMH batteries LFH 9144 For recharging these batteries either use the DPM Docking Station 9110 or the Philips power supply LFH 9145 For more information about recharging the batteries with the DPM Docking Station 9110 refer to the documentation delivered with the product When recharging the batteries with the Philips power supply LFH 9145 note the following There are two ways to recharge the batteries e Fast recharge Connect the Philips power supply LFH 9145 to the mains power supply before deactivating the DPM via the Lock Hold switch Deactivating the DPM starts the recharging process Important The DPM can become quite warm during fast recharging e Slow recharge The DPM can be connected to the mains power supply with the Philips power supply LFH 9145 at any time even when recording dictations The batteries will recharge but at a slower rate The recharging process is indicated on the DPM display with these alternating symbols L and When recharging is finished only the symbol for full battery power is displayed Note When working with standard rechargable batteries the DPM only displays the symbol for 80 battery power i
16. ic operations take place Otherwise the DPM is muted except for warnings for example when the batteries are almost empty or the memory card is almost full This is the menu entry for the device beep a check mark next to the symbol indicates that the beep function is enabled The symbol always shows the current setting J Confirm the menu entry selection by pressing the Jog Dial and proceed as follows e Enable the device beep this is the default setting J v e Disable the device beep J J Confirm the setting by pressing the Jog Dial and to return to the DPM main menu Chapter 3 Getting Started 23 Setting the microphone sensitivity The setting for the microphone sensitivity defines the audio input level for the DPM s built in microphone This is the menu entry for the microphone sensitivity the symbol always shows the current setting Confirm the menu entry selection by pressing the Jog Dial and proceed as follows e Set the microphone sensitivity to low when recording dictations in a noisy environment 9 h e Set the microphone sensitivity to medium when recording dictations in a normal environment this is the default setting D e Setthe microphone sensitivity to high when for example recording at a conference y Confirm the setting by pressing the Jog Dial and to return to the DPM main menu 24 DPM 9350 00 User Manual Voice activated recording The DPM supports the voice activated recording mode
17. iguration program the download process is either started automatically or by pressing the DL S button on the DPM You can also configure whether individual sound files or all of the sound files will be transferred from the DPM to the PC To transfer data from the DPM to the PC with the automatic download functionality enabled in the DPM Downlod Configuration program follow the steps below For more information about the automatic download procedure refer to the DPM Download Configuration Online Help or the User Manual delivered with the CD 1 Make sure the DPM is connected to the PC and that the 4 Position Switch is in the Stop position Elst The data transfer is started either automatically or by pressing the DL S button on the DPM depending on how you have configured the download process 46 DPM 9350 00 User Manual 2 The progress of the file transfer is displayed 3 When the download is finished one of the following symbols will appear The download finished successfully i The download did not succeed 5j Note Whether the downloaded files on the DPM are deleted after transferring depends on the corresponding settings in the DPM Download Configuration program Additional information e During transfer and as long as the DPM is connected to the PC all buttons and switches on the DPM are inactive e For more information about the different download configuration options refer to the DPM Download Configuration O
18. iology Surgery Patient 7 Move the Jog Dial to scroll to the subject you want to assign Dk Patient 8 Confirm your selection by pressing the Jog Dial and to return to the DPM main menu The selected Keyword definitions will be stored with your dictation Any new dictation you create will be assigned the same information unless you select different Keyword definitions You can select different Keyword definitions as long as no recording has been done in the file After recording has been done in the file it is possible to choose different Keyword definitions on the DPM display These changes will not take effect for the current file but from the next new file onwards Note If the DPM goes into Power Save mode while assigning Keywords the DPM is reactivated in Stop mode Any unconfirmed Keyword assignments will have been discarded You have to access the DPM menu and repeat the Keyword assignment Chapter 5 Advanced Operations 45 Transferring data between DPM and PC You can use your DPM as part of the workflow management for exchanging and transferring data with the PC With the DPM Download Configuration program you make settings and choose options on how to operate the device This data can then be downloaded and is stored on the DPM With the DPM you create your dictations which are then transferred to the PC for further processing Depending on how you have configured the download process with the Download Conf
19. mory card The DPM 9350 00 operates with a memory card of the type MMC or SD The DPM supports MMC and SD cards of all storage capacities It is delivered with a 16 MB memory card of the type MMC This card supports about 156 minutes of recording time in Standard Play mode or 234 minutes of recording time in Long Play mode If there is no memory card inserted into the DPM this screen is displayed After inserting the memory card one of the following screens will be displayed e Ifthe memory card is new and has not been formatted a confirmation dialog for formatting the memory card is displayed for more information see below e Ifthe memory card has been in use before a start screen with the information stored on the memory card is displayed 12 DPM 9350 00 User Manual Formatting the memory card When you insert a new unformatted memory card the following screen is displayed T Format 22 DEL 25EC To confirm and start the formatting process press the DEL button for at least 2 seconds If you want to cancel the formatting process either remove the memory card or move the 4 Position Switch Note The memory card delivered with your DPM 9350 00 has already been preformatted Important Any memory card used with the DPM should be formatted by the DPM itself and not any other device For more information about reformatting the memory card refer to the corresponding section in the DPM menu chapter in this man
20. n When you want to continue working on a specific file confirm the file selection by pressing the Jog Dial Note When you skip forward and the last file is reached a new empty file is created automatically If you do not move the Jog Dial for more than 2 seconds the DPM returns to the position prior to moving the Jog Dial 42 DPM 9350 00 User Manual Chapter 5 Advanced Operations This chapter introduces you to some of the more advanced aspects of the DPM e Assigning Keywords e Transferring data between the DPM and a PC Note These functions are only available when using the DPM 9350 00 together with DPM Download Configuration program Assigning Keywords The DPM allows you to personalize your dictations via predefined Keywords For this purpose you create a configuration file on the PC using the Download Configuration program For DPM 9350 00 this configuration file can have up to two Keywords defined to be used on the DPM Keywords are a combination of their usage definition and the content definitions for that usage All this information is stored in the configuration file which is transferred to the DPM On the DPM the authors can select from the predefined entries and assign them to their dictations These entries are saved together with the dictation and can finally be used by the transcriptionist for filtering the dictations For more information about DPM Keywords refer to the DPM Download Configuration Online H
21. nline Help or the User Manual delivered with the CD Appendix Troubleshooting the DPM 47 Appendix Troubleshooting the DPM If you have problems with your DPM please try the following before you contact your vendor Resetting the DPM To reset the DPM remove the batteries from the device Wait for at least 5 seconds before you re insert the batteries DPM warnings If the DPM displays this warning screen the problem could be one of the following e The memory card cannot be read Try a different memory card or a different type of memory card e The memory card is not formatted or corrupted e One of the DPM buttons could be stuck 48 DPM 9350 00 User Manual Index 4 4 Position Switch Fast Forward position 36 Fast Rewind position 36 Lock Hold switch 10 Playback 35 A Advanced display 15 Advanced operations 42 Appearance 15 Assign Keywords 18 Authors 42 Automatic recording 24 40 B Backlight 25 Basics 29 Batteries 8 Recharge 9 Beep 22 Button DEL 37 EOL 32 INS OVR 34 LIP 32 Priority 32 REC 29 C Card 11 Configuration file 42 Configuration program 45 Contrast 26 D Data transfer 45 Date 19 DEL 37 DEL button 37 Delete File 38 Section 37 Delete operations 37 Dictation Create 29 Display 7 Download program 45 DPM Activate 10 Batteries 8 Formatting the memory card 12 Graphic 3 Keywords 42 Memory card 11 Overview 3 Reset 47 DPM display
22. ops automatically This is the DPM display in Fast Forward mode m 5P 11 57 1 39 0 15 54 This is the DPM display in Fast Rewind mode im 5P 11 57 1 4 0 15 54 The winding speed starts at 5 times the playback speed After 2 seconds it is accelerated to 10 times the playback speed after 8 seconds to 20 times and after 30 seconds to 100 times the playback speed Chapter 4 Basic Operations 37 Deleting The DEL button on the DPM can be used for two purposes deleting a section from a sound file and deleting the whole sound file Deleting a section To delete a section from the current dictation follow these steps 1 Go to the beginning of a section which is to be deleted by using Fast Forward Fast Rewind or Play move the 4 Position Switch to the Stop position and press the DEL button once md 5p 11 57 34 c 0 16 54 The beginning of the section is marked with x Use either Play Fast Forward or Fast Rewind to go to the end of the section that is to be deleted and press the DEL button again oP 11 57 34 cc 2 DEL IIl asgc The end of the section is marked with another x The open waste bin with a question mark indicates that the delete operation must be confirmed 38 DPM 9350 00 User Manual 3 Confirm the operation by pressing the DEL button again for at least 2 seconds and the section is deleted permanently from the file uj The waste bin symbol indicates that the section h
23. rite the LED is red If the device is set to Insert mode the LED is green and an additional symbol is shown on the DPM display This is the DPM display in Stop mode and with Overwrite mode enabled Bp 11 57 1 3 J 0 16 54 2 14 06 This is the DPM display in Stop mode and with Insert mode enabled cpa 11 57 1 4 3 0 16 54 2 14 06 Chapter 4 Basic Operations 35 Playback To play back a selected sound file through the earphones or the built in loudspeaker move the 4 Position Switch to the Play position md SP 11 57 1 4 3 3 0 16 54 2 14 06 To stop playback move the 4 Position Switch to the Stop position When the end of the file is reached playback stops automatically Note In Playback mode the following buttons do not function L P DEL INS OVR REC and DL S Adjusting the volume Moving the Jog Dial up and down during playback adjusts the playback volume for the earphones and the built in loudspeaker While the volume is being adjusted a speaker symbol and volume slider are displayed im 5p 11 57 zip ZZ 36 DPM 9350 00 User Manual Fast Forward and Fast Rewind The 4 Position Switch on the DPM also supports fast forwarding and fast rewinding through a sound file Move the switch to the Fast Forward or Fast Rewind position to start winding and hold it at that position to carry out the winding operation When the end or beginning of the file is reached winding st
24. s been done in the file it is possible to switch between the Standard Play and Long Play audio format on the DPM display This change will not take effect for the current file but from the next new file onwards From that point on any new files are recorded in the selected audio format until the setting is changed again The values for the two formats are as follows Standard Play SP 13 7 kbit s With this format about 156 minutes of recording time are available on a 16 MB memory card This recording format provides excellent audio quality It is recommended when the dictation sound files are used for example for speech recognition Long Play LP 9 1 kbit s This recording format provides good audio quality With this format about 234 minutes of recording time are available on a 16 MB memory card 40 DPM 9350 00 User Manual Voice activated recording Voice activated recording mode is a convenient feature for hands free dictation When voice activated recording is enabled the DPM is in Record Standby mode recording will start automatically when the input level exceeds a certain threshold i e usually when you start dictating This means that recording stops a few seconds after you stop speaking and restarts automatically when you start speaking again To operate the DPM in voice activated recording mode follow these steps 1 Enable voice activated recording in the DPM menu For more information refer to the corresponding
25. sa oe edes 1 Package contents 1 aa tle titre gcnere I ee Eben ya cp ccn Eg ev 2 Chapter 2 Introducing the DPM eeeeeeeees sienne eene nnne nnn 3 DPM graphic ctr ER RE ERI RE ahs enacts tar E 3 LCD display encre ert ite tec eee enda 7 LER 8 Chapter 3 Getting Started eese ener 10 Activating the DPM e te itecto ian aaisa 10 Memory Card 55a cii ndi renes iere cron orte EGRE EL CER a CER o teu Poe Lx ER Piu 11 Start Screen andere ere e A i EE E AA aaa E ped EO 13 enge cm 16 Power Save mode sie eerte inge iere ne Eine ka Ianue e aE aah 28 Chapter 4 Basic Operations eese sis esses esee n nnn nnns nnne 29 Bono aTe P 29 Finishing a dictation EOL and Priority s 32 Recording mode Insert Overwrite sseee 34 Playback i ee Meee EA CE re vesc meteo he 35 Fast Forward and Fast Rewind seen 36 DG uh 37 Recording format Standard Play Long Play eee 39 Voice activated recording sseseseeeene emm ene 40 Skip Forward and Skip Back sssssssssssseeeeeeeenn 41 Chapter 5 Advanced Operations eese essere 42 AsSigninig KeyWOFdS arooda ossi icee rn trees tt d gat Ee ep er Ec be E PL ce IE deaa ereen ERE 42 Transferring data between DPM and PC
26. section in the DPM menu chapter in this manual Make sure that the 4 Position Switch is in the Stop position Press the REC button the device is in Record Standby mode Move the 4 Position Switch to the Play position 9v e w N Start dictating and recording will start automatically The symbol for voice activated recording is shown on the DPM display 5P UA 11 57 1 8 34 0 16 54 When you stop dictating the DPM goes back into Record Standby after three seconds Chapter 4 Basic Operations 41 Skip Forward and Skip Back The Jog Dial on the DPM supports a skip function for moving between files Before you move the Jog Dial up or down make sure that the 4 Position Switch is in the Stop position Moving the Jog Dial up skips to the end of the current file Then moving the Jog Dial up will always skip to the end of the next file For example the current file number is 5 Moving the Jog Dial up goes to the end of file number 5 Moving the Jog Dial further up goes to the end of file number 6 then to the end of file number 7 and so on Moving the Jog Dial down skips to the beginning of the current file Then moving the Jog Dial down will always skip to the beginning of the previous file For example the current file number is 5 Moving the Jog Dial down goes to the beginning of file number 5 Moving the Jog Dial further down goes to the beginning of file number 4 then to the beginning of file number 3 and so o
27. t setting Confirm the menu entry selection by pressing the Jog Dial The DPM provides seven contrast levels from low contrast IW to high contrast MEN The default setting is level 5 EBENE 1 Confirm your preferred contrast setting by pressing the Jog Dial this also returns you to the DPM main menu Displaying the remaining time The DPM enables you to have an additional time displayed for the recording time which is left on the memory card The remaining recording time depends on the setting for the recording mode SP LP Note The remaining time is only displayed if you have set the Advanced display option for the DPM appearance in the DPM Download Configuration program This is the menu entry for the remaining time a check mark next to the symbol indicates that the remaining time is available on the DPM display The symbol always shows the current setting 2 55 Confirm the menu entry selection by pressing the Jog Dial and proceed as follows Chapter 3 Getting Started 27 e Enable the display of the remaining time this is the default setting Tes 4 e Disable the display of the remaining time 1 51 Confirm the setting by pressing the Jog Dial and to return to the DPM main menu Reformatting the memory card You can erase any data on the memory card by reformatting the memory card This is the menu entry for reformatting m Confirm the menu entry selection by pressing the Jog Dial The following scre
28. u will see the following symbols oP Standard Play mode LP Long Play mode AH AM symbol hours before noon pg PM symbol hours after noon a Fast Rewind Fast Forward i Recording zm Record Standby Stop Playback WIA Voice activated recording J EOL End of Letter L Priority i Write protected SD card 4r Insert mode Batteries 100 Batteries 80 Batteries 60 Batteries 40 E Batteries 20 co Batteries empty The status indication bar may appear as follows note that the following overview only lists the most common displays of the status indication bar Hi A dictation is being recorded Ky Asound file is being played back L A section of the sound file is marked for deletion BE The whole sound file is marked for deletion 8 DPM 9350 00 User Manual Batteries The DPM 9350 00 can be operated with the two standard AAA alkaline batteries delivered with the product You can also use rechargable Philips NiMH batteries LFH 9144 For recharging the batteries only use the power supply LFH 9145 it can also be used for running the DPM from the mains power supply The power indicator on the display may appear as follows The batteries are full 100 4 5 of the battery power is available 80 3 5 of the battery power available 60 2 5 of the battery power available 40 1 5 of the battery power available 20 The batteries are empty and should be replaced UTEM If the batteries are dan
29. ual Full memory card If only 2 minutes of recording time are left on the memory card the remaining time on the DPM display will start to blink When the memory card is full a warning is displayed and the device beeps recording stops RET 11 57 11 1 2 34 00 o 02 00 Chapter 3 Getting Started 13 Start screen After the memory card has been inserted or the DPM is turned on a start screen is displayed This screen is identical to the screen which is displayed when the DPM is in Stop mode Tidi d d ma 5sP URA RMIT S 8 34 m L J4 0 0 16 54 2 14 06 Jones 13 Note The screen above is a fictional screen with the maximum number of symbols which could appear Battery power Recording format Standard Play or Long Play Write protected SD memory card Voice activated recording mode is enabled Insert mode is activated AM or PM symbol if the US time format is used N DO oO A2 o MN Current time in HH MM hours minutes 14 10 11 12 13 DPM 9350 00 User Manual Current file number The current file will always be the last file you worked on If you do not jump to a different file this file will be opened automatically EOL End of Letter indication and Priority assignment Recording or playback time of the current dictation Status indication bar which provides a graphical display for the space left on the memory card When recording playback winding
30. vice beep Setting the microphone sensitivity Voice activated recording Backlight on off Changing the contrast Displaying the remaining time Reformatting the memory card Note The setting for the DPM display appearance Standard display and Advanced display options can only be made via the DPM Download Configuration program Chapter 3 Getting Started 17 Accessing the DPM menu You can access the DPM menu by pressing the Jog Dial for about 2 seconds The DPM menu can only be accessed when the DPM is in Stop mode e To move between the DPM menu entries move the Jog Dial up or down ok 3 e To select a menu entry for example the date and time setting go to this menu entry by moving the Jog Dial up or down Then press the Jog Dial to confirm the selection This enables you to access the menu entry and change the settings for it Confirm the changes by pressing the Jog Dial this returns you to the DPM main menu To exit a menu entry selection without confirming the changes press the DEL button on the DPM This exits the DPM main menu and discards any changes Note If no menu entry selection is made within 10 seconds the DPM automatically exits the DPM menu and goes back into Stop mode To exit the DPM menu do one of the following e Select the menu entry for exiting the DPM menu and confirm the selection by pressing the Jog Dial e Press the DEL button 18 DPM 9350 00 User Manual Assigning Keywords If Keywor
31. vice is in Record Standby mode you can do one of the following Chapter 4 Basic Operations 31 e Tocontinue recording move the 4 Position Switch to the Play position again im 5P 11 57 1 I 38 3 0 15 54 e Toleave Record Standby and enter Stop mode either move the 4 Position Switch to the Fast Rewind position or press the REC button m 5p 11 57 1 3 J 0 16 54 2 14 06 6 When you are finished and do not want to make any further changes to the dictation press the L P button to mark the current dictation as finished EOL indication 4 Finishing a dictation via the L P button is also possible in Record Standby mode The file will be closed and a new empty file is automatically generated The file number is increased by one 32 DPM 9350 00 User Manual Finishing a dictation EOL and Priority The L P button on the DPM has two functions marking a dictation as finished EOL function End of Letter and assigning priority to a dictation Priority function The L P button is only operational if the 4 Position Switch is in the Stop position and recording has been done in the file F I Note Finishing a dictation via the L P button is also possible in Record Standby mode EOL indication End of Letter Priority indication The functions of the L P button are as follows If you press the L P button once the current file is marked as finished EOL indication The file is closed and a
32. y 21 39 Recording mode Insert 34 Overwrite 34 Reformat Memory card 27 Remaining time 26 Reset DPM 47 S SD 11 Section sound file Delete 37 Skip Back 41 Skip Forward 41 Software DPM Download configuration 42 DPM Download Configuration 45 Sound file Delete file 38 Delete section 37 Playback 35 Skip Back 41 Skip Forward 41 Sound file format Long Play 21 39 Standard Play 21 39 SP LP 21 39 Standard display 15 Standard Play 21 39 Start screen 13 Symbols 7 T Time 19 Transfer Data 45 Troubleshooting 47 V VA 24 40 Voice activated recording 24 40 Volume 35 Ww Warnings 47 Winding 36 Workflow management 45 Index 51 Printed in Austria GY 5103 109 95481
Download Pdf Manuals
Related Search