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OpenOffice.org OpenOffice - 3.3 Impress Guide

1. _ OpenOfficeorg 3 Impress Guide Presentations in OpenOffice org Copyright This document is Copyright 2005 2011 by its contributors as listed in the section titled Authors You may distribute it and or modify it under the terms of either the GNU General Public License version 3 or later or the Creative Commons Attribution License version 3 0 or later All trademarks within this guide belong to their legitimate owners Authors Michele Zarri Jean Hollis Weber Dan Lewis Agnes Belzunce Peter Hillier Brook Gary Schnabl Claire Wood Rachel Kartch Hazel Russman Jared Kobos Martin J Fox Paul Miller Nicole Cairns Rachel Kartch Feedback Please direct any comments or suggestions about this document to authors documentation openoffice org Publication date and software version Published 20 June 2011 Based on OpenOffice org 3 3 You can download o EAY th 0 S an editable version of this document from http wiki services openoffice org wiki Documentation Contents Chapter 1 moduen PE eee ee nr eee ne ee A Snr etn ener weer er a arene ee 7 ld ats ae E a een Pee nee eter net en erent nr ee ORE nn emery eee eee 8 Sarn ITE eiei EEEE E A 8 The mamn Impress a arte ss esc eend AR EE RAE 9 ape cere EPE OEE LOA AIE PE NE A E EE EO ATT 12 Cee tiie Dew DP e se ia seess ieina A EE AAE Ea 16 Formatting a presentatiON sssssisieasssrrsirirceasnressddor S renik rrn reer NEENA NEEN Eaa 20 R nnng the shido SHOW cersanit annie
2. csssesssesresesresessesreresresrererresessesseesseeseee 108 Setting up interaction with a sh ape sssscssssssesresessesresesrereesesresessessesereeesseeseeeseees 109 Luge igre 10116 MaG O ena E E T 110 E a E aA EIA ANE EA set AEE A E A E T A E E AA EEE T EEA 112 Chapter 6 Formalung Graphic ODOC i vst etacssae vsti ec eiee cacy eeri ani ENEE AEREE EEEIEE 115 POT O O aaa A ET 116 Forn E a A E E E A E A A 116 Formatting tho OU ATO esoe AEAEE 121 Ty E E E EN 125 POCO a E EA E a E E A 137 FormalunO CONNOCLOT S osred anre eE EE ead 139 Working with graphics SUVS aac sacs cxannecadscssaninceedoxsseanahensinesonmnecaeisaseerelacnsawtasplaweatess 139 Chapter 7 Including Spreadsheets Charts and Other ODJeCcts cece cececececececececenseeeeees 145 Using spreadsheets in IMPTeSs ccccceceececececscsccecececececsesececeeeeecesenseceensesesesenss 146 Falcon ames ecw 6 0 al G Geen eee eC ene E meee Sete neem er Me eee me creer nt 151 Doering ohor ODC Fae ete regener ene Oren ene ee eer See nee ener nee oer aren eee 159 Inserting the contents OF A TU Ceicaccscsenccinsncscsvanscisrcenesesieteeceressvndeseienssnsanccuesuiveserteus lt lt 163 Chapter 8 Adding and Formatting Slides Notes and Handouts cccccececececececeeenceeeeenes 165 a a I E E EAEE IE EE EEES OAOE AEE O E E O TE EI EEE EITT E ET 166 Adding renaming and removing SUD CS icc sicecersesesicesorsvsiorsaravevehaseoiatgbiesineaseapeeaiees 167 Cr
3. Arial Unicode MS Regular a 32 Lanquage Figure 36 The Font page when Asian language support is enabled The page is divided into three parts The top and bottom parts have the same functionality as described above while in the middle part you can specify the Asian text font and its attributes Font Effects page Use the Font Effects page to apply special effects to the text such as overlining and underlining color shadow and so on As for the Font page a sample of the text is displayed in the lower part of the dialog box allowing a quick visual check of the effects applied This page is available when creating or modifying a presentation style or a graphics style Font Font Effects Position Font color Overlining GE Blue Without Strikethrough Overline color v Automatic Without Relief Underlining Underline color Without without iw Automatic F Outline FP Individual words Shadow Figure 37 Advanced options for the character can be set in the Font Effects page Position page The Position page has advanced options to customize text This page is not available when creating or modifying a presentation style or a graphics style Use this page to set the text position relative to the baseline when you need to insert subscripts or superscripts To create a superscript or a subscript do the following 1 Select Superscript
4. None OBB we 0 05 pt Right lo 25cm 0 50 pt 7 1 00 pt Top lo 13cm 2 20 pt A Bottem lo 13cm 4 00 pt lt 5 00 pt Synchronise 1 1 et Colour C white y ox Cancel Help Reset Figure 54 The Format Cells dialog box showing the Borders page e Borders here you can set advanced properties not available from the Table Toolbar such as the spacing between the text and the border as well as setting the style of each individual border of the table separately This page also provides the same options as the line style and line color buttons of the Table Toolbar Note It is currently not possible to define diagonal borders for Impress tables e Background changes the background of the selected cells and provides the same functionality as the Area Style Filling and Available Filling drop down menus of the Table Toolbar The Table Properties dialog box can also be accessed from the pop up Note menu that opens when right clicking on the table 72 OpenOffice org 3 3 Impress Guide Position and size Impress treats tables just like any other graphic object it is therefore possible to change their position on the slide as well as their size by using the mouse or for more accurate control with the Position and size dialog box You can open the dialog box by pressing F4 when the table is selected or by right clicking on the table and then selecting Position and Size from the pop up menu The functions
5. select button style E Text only Q r QOVOOR gt gt 6 amp 4 Figure 207 HTML Export Choose navigation style 8 Select the color scheme for the web pages Available schemes include the document s existing scheme one based upon browser colors and a completely user defined scheme You can save a new scheme so that it will appear on the first page of the HTML export wizard 222 OpenOffice org 3 3 Impress Guide HTML Export Select color scheme Apply color scheme from document Use browser colors Use custom color scheme Text a Hyperlink T m m Active Link visited Link Visited link Cancel Figure 208 HTML Export Choose color scheme 9 Click Create to generate the HTML files If this is a new design a small dialog box pops up If you might want to reuse this design you can give it a name and save it Otherwise click Do Not Save Name HTML Design Do Not Save Figure 209 Naming the design E mailing a presentation OOo provides several ways to send a Writer document quickly and easily as an e mail attachment in one of three formats ODP OpenDocument Presentation OOo s default format PPT Microsoft PowerPoint format or PDF To send the current document in ODP format 1 Choose File gt Send gt Document as E mail OpenOffice org opens a new e mail in your default e mail program The document is attached 2 In yo
6. Type Modify Number 1 Jl Delete Length 0 05cm 0 05cm Spacing 0 05cm E Fit to line width 4 lt gt AOD E Figure 96 Advanced options for creating line styles To create a new line style 1 Choose Format gt Line from the menu bar 2 Click on the Line Styles tab 3 Select from the Line style drop down menu a style similar to the desired one 4 Click Add On the pop up dialog box type a name for the new line style and click OK 5 Now define the new style Start by selecting the line type for the new style To alternate two line types for example dashes and dots within a single line select different types in the two Type boxes 6 Specify the number and length not available for dot style of each of the types of line selected set the spacing between the various elements and decide if the style should fit to the line width length The new line style is available only in the current document If you want to reuse the line style in other presentations click the Save Line Styles icon in and type a memorable name This saves all of the line styles in this presentation Saved styles have a file extension of sod To make previously saved line styles available in the current presentation click the Load Line Styles icon select the saved list of styles and click Open Use the Modify button to change the name of the style Chapter 6 Formatting Graphic Objects 119 Creating arrow s
7. cece ccc eceeeeeecececeneesecesenseseceensesecenes 225 Chapter 11 Setting Up and Customizing IMPTeSs cc cccccececececeecccececececenenseseceseseceensesesenes eee Choosing options that affect all OO ieacce cher ezeceagisnsioeencayctucieceesosuwintieen vin eneneenes 228 Choosing options for 10a 6 Goo eee eee eee On eee anes rer E 230 Customizing the user 1a pir giciosnc cy diced esc ante rsaveddequasaniernaddee enaxussauusieeed 200 Adding functionality with EXtensSiOns ccccccccecececscsecccccececseneneceeecesecsseneceneneenes 242 Appendix A Ue pid 8167 1K Rie BVO A lt eee ee EATA 245 TA RR E AAEE E E A E EE EET 246 Fanchon koyo tor D031 8 1d tol Rene eae nee ETE EREE 247 Other Shortcut keys Tor assed eee 248 Shortcut keys in the Normal VieW sssssesssssssesessesreresresreseeseseeseseeseesesresesseeseeseeeee 249 Shortc t keys in slide SOW Sus ccascersascecssancenesexdenstacecenerenesenettinersneatniantnrieneeseanriaenies 250 Naviganiog 1m the oldo GOT eesriie EEE 230 PAI EEE E IN AE ESE A A E A AEN T TESTE T E E E E eene 295l OpenOffice org 3 3 Impress Guide 5 m OpenOffice org 3 Chapter 1 Introducing Impress What ts Impress Impress is OpenOffice org s slide show presentations program You can create Slides that contain many different elements including text bulleted and numbered lists tables charts clip art and a wide range of graphic objects Impress also includes a s
8. Chapter 11 Setting Up and Customizing Impress 243 Oracle Presenter Console Provides extra control over slide shows presentations for example the presenter has the ability to see the upcoming slide the slide notes and a presentation timer while the audience sees only the current slide The Presenter Console displays the elements in three easily changeable views e The first view displays the current slide including the effects and the upcoming slide e The second view shows the speaker s notes in large clear and scalable type plus the current and upcoming slide e The third view is a slide sorter view with the slide thumbnails From Oracle Corp Open source The Presenter Console works only on an operating system that supports Note multiple displays Professional Template Pack Il Provides more than 120 templates for Writer Calc and Impress Available in several languages After you have installed this extension you will find the templates under File gt New gt Templates and Documents Open source Oracle Presentation Minimizer Reduces the file size of the current presentation Images are compressed and data that is no longer needed is removed Can optimize the image quality size Presentations designed for screen or projector do not require the same high quality as presentations designed for print From Oracle Corp Open source Template Changer Adds two new items to the File gt Templates menu that a
9. Figure 157 The work area in Notes view 178 OpenOffice org 3 3 Impress Guide 3 Click in the text box showing Click to add notes and type or paste text or graphics as needed 4 To add notes to another slide select it in the Slides pane The Notes view changes to show the selected slide 5 When done entering notes return to Normal view Formatting notes It is highly recommended to use the Notes Master and the Notes Presentation style to format the appearance of notes rather than formatting them for each slide individually All the formatting guidelines given in this section can be applied to either the Notes Master or to the Notes Presentation style To open the Notes Master choose View gt Master gt Notes Master from the menu bar Normal Quiline Notes Handout Slide Sorter Click to move the slide Cikk fo edi ie motes Tomai Figure 158 Notes Master View Formatting the Notes page To format the Notes page 1 Switch to Notes view by clicking the tab in the main work area or select View gt Notes Chapter 8 Adding and Formatting Slides Notes and Handouts 179 2 Select Format gt Page from the menu bar or right click and choose Slide gt Page Setup to open the Page Setup dialog box shown in Figure 159 3 Set the desired parameters The Page Setup dialog box for notes is the same as the dialog box for slides Refer to Formatting the slide or page area on page 173 for a description
10. 1 Create a new slide and choose the Title Content layout see Choosing a slide layout from the list on page 175 5 2 Paste in the text area the outline created with Writer Do not worry if the text does not fit the space on the slide 3 When pasting the hierarchical structure of the outline may be lost If necessary use the Demote button Ei on the Text Formatting toolbar to recreate it so that the outline points are at the correct hierarchical level Ti It may be useful to open the Style and Formatting window at the Ip Presentation styles page to track the outline level of each item If some outline levels have too many points to fit on one slide see Duplicating a slide or Expanding a slide on page 168 Modifying slides Use slide masters to avoid manually changing the formatting of individual slides Multiple slide masters can be used in a single presentation to avoid modifying slide backgrounds or other features See Chapter 2 Slide Masters Styles and Templates for details about using slide masters Formatting the slide or page area The Page Setup dialog box Figure 153 can be used to set up the page layout for different views in Impress such as Notes or Handouts see pages 179 and 182 Any changes to the page format size margins orientation and so on apply to all slides in the presentation You cannot define more than one Note page style in Impress as you can in Writer or Calc You can ch
11. 5 6 7 In the Save In drop down list choose whether to save this changed toolbar for Impress or for a selected document In the OpenOffice org Impress Toolbars section select from the Toolbar drop down list the toolbar that you want to customize Click the Toolbar button on the right to display a drop down list of choices To display or hide commands select or deselect the checkboxes in the Toolbar Content Commands section To change the position of commands on a toolbar select a command and click the big up and down arrows to the right of the lists You can create a new toolbar by clicking on the New button or customize existing toolbars by clicking on the Toolbar or Modify buttons and add commands to a toolbar by clicking on the Add button These actions are described below When you are done customizing toolbars click OK to save your changes Creating a new toolbar To create a new toolbar 1 2 Choose Tools gt Customize gt Toolbars from the menu bar Click New In the Name dialog type the new toolbar s name and choose from the Save In drop down list where to save this changed menu for Impress or for a selected document Toolbar Name New Toolbar 1l Save In OOo dev Writer ne Figure 223 Dialog box used to create a new toolbar The new toolbar now appears on the list of toolbars in the Customize dialog box After creating a new toolbar you need to add some commands to it as described
12. Creating a new presentation on page 16 If you prefer not to use the wizard in the future you can select Do not Show this wizard again Click Create to open the main Impress window 8 OpenOffice org 3 3 Impress Guide The main Impress window The main Impress window Figure 2 has three parts the Slides pane the Workspace and the Tasks pane Additionally several toolbars can be displayed or hidden during the creation of a presentation gt Untitled 1 OpenOffice org Impress File Edit View Insert Format Tools Slide Show Window Help 2 as Normal Outline Notes Handout Slide Sorter gt Master Pages Clic ead We Layouts Click to add title 7 Click to add text im e Table Design e Custom Animation 3 Slide Transition M gt meT o gt B P 2 ARAOR A ict 9 16 1 49 f Slide 1 1 Default r Figure 2 Main window of Impress You can remove the Slides pane or the Tasks pane from view by clicking the X in the upper right corner of each pane You can also show or hide Tip these panes using View gt Slide Pane or View gt Task Pane or by clicking the Hide Show marker in the middle of the vertical separator line By hiding these panes you can maximize the Workspace area Slides pane The Slides pane contains thumbnail pictures of the slides in your presentation in the order they will be shown unless you change the slide show order as described in Chapter 9 Slide Sho
13. If you are using the Title Slide layout click on Click to add text to add a subtitle Proceed as above to make adjustments to the formatting if required modifying the Subtitle presentation style instead To view the names for the prepackaged layouts use the Tooltip feature position the cursor on an icon in the Layout section or on any toolbar icon and its name will be displayed in a small rectangle Tip If tooltips are not enabled choose Tools gt Options gt OpenOffice org gt General gt Help and select the Tips option If the Extended tips option is also selected you will get more detailed tooltip information but the tooltip names themselves will not be provided To select or change the layout place the slide in the work area and select the desired layout from the layout drawer in the Task Pane Several layouts contain one or more content boxes Each of these boxes can be configured to contain one of the following elements Text Media clip Picture Chart or Table You can choose the type of contents by clicking on the icon that is displayed in the middle of the contents box as shown in Figure 16 If instead you intend to use the contents box for text just click anywhere on the box to get a cursor Click to add title e Click to add text Insert Table Insert Chart Insert Picture Insert Media clip Figure 16 Selecting the desired contents type for a contents box Text and graphic elements can be readjusted at an
14. To get extensions that are listed in the repository you can open the Extension Manager and click the Get more extensions here link Tip To install a shared extension you need write access to the OpenOffice org Note installation directory lt 5 Extension Manager Oracle Presentation Minimizer 1 0 3 Oracle The Presentation Minimizer is used to reduce the file size of the current presentation Images will Oracle Presenter Console 1 1 0 Oracle The Presenter Console Extension provides more control over your slide show presentation such a PDF Import 1 0 4 Oracle The PDF Import Extension allows you to import and modify PDF documents Best results with 100 Professional Template Pack II English 1 0 Sun Microsystems The second template pack by Sun Microsystems provides more than 120 professionally designed Spanish spelling dictionary 2008 07 01 a Sun Wiki Publisher 1 1 Sun Microsystems The Sun Wiki Publisher enables you to create Wiki articles on MediaWiki serverswithout having to Template Changer 1 2 6 Andr Schnabel This extension enables you to assign a new template to writer documents All styles and formattin Get more extensions online Aad Check for Updates Figure 226 The Extension Manager Using extensions This section describes some of the more important and popular extensions to Impress In each case you need to first install the extension as described in the previous section
15. 7 Transparency 2 Flip 5 Set to Circle slant 8 Gradient 3 In 3D Rotation Object 6 Distort Figure 74 Mode toolbar This section describes how to rotate flip distort and two ways of setting an object in a circle The transparency and gradient tools that are more specific to formatting are discussed in Chapter 6 Rotating graphic objects Rotation of an object can be carried out manually or using a dedicated dialog box just like changing object position and size To rotate a graphic manually 1 Select the graphic object if necessary so that the green handles show around it C 2 Click the Rotate button in the Drawing toolbar or in the Mode toolbar The icons representing the functions in the toolbars are different depending on the operating system used and on whether OOo has been customized for the Linux distribution in use or not When in doubt hover Note the mouse over the icons and wait for the tooltip to appear showing the name of the button The tooltip for the sub toolbar containing the Rotate function is Effects 3 Eight red handles replace the green square handles as shown in Figure 75 Move the mouse over one of the corner handles and the mouse cursor shape will change Click the mouse and move in the direction in which you want to rotate the graphic object 4 When satisfied release the mouse button At step 2 a black crosshair with a circle appears in the middle of the picture this represents the piv
16. After designing a handout you may wish to save it in a template so you can reuse it whenever you want See Working with templates in Chapter 2 Slide Masters Styles and Templates for instructions on Saving templates and starting a new presentation from a template Tip If you click on one of the other handout layouts and then return to the Caution one you have reformatted the slide thumbnails return to their original positions although any lines or other graphics you have added remain A where you put them You will need to move the thumbnails back to where you want them Printing handouts 1 Choose File gt Print from the menu bar 2 On the General page of the Print dialog box in the Print section select Handouts in the Document list Specify the number of slides per page and the order in which to print multiple slides Print Slides per page Order Left to right then down Left to right then down Top to bottom then right Figure 165 Select Handouts for printing 3 To select which slides to include in the handouts in the Range and copies section of the General page select Slides and specify the slide numbers to be included Range and copies ana Number of copies 1 Slides 1 6 13 15 Oo Selection Collate A A Figure 166 Choose which slides to print For more about printing slides notes and handouts see Chapter 10 Exporting handouts to PDF At present there is no way to export handou
17. Handouts Introduction This chapter describes how to add new slides to the presentation and how to format them It also explains how to format both the Notes and Handouts views Notes are generally used as prompts for the person giving the presentation Handouts are normally used for providing a printout of the slides to your audience Two pop up menus are quite useful when performing the operations on the slides described in this chapter One menu shown in Figure 146 is displayed by right clicking on a slide in Normal view and then selecting Slide The other menu appears by right clicking on the slide thumbnail in the Slides pane as shown in Figure 147 Page Setup Slide Design Slide Layout Set Background Picture for Slide Grid Rename Slide Insert Snap Point Line Navigator Snap Lines Display Background of Master Display Objects from Master Outline View Slide Sorter 6 New Slide Slide Show G3 Paste Figure 146 Slide pop up submenu Slides X Normal Outline Notes Handout Slide Sorter New Slide Delete Slide Rename Slide Slide Design Slide Layout Slide Transition Hide Slide Cut Copy Figure 147 Left Pop up menu on the Slides Pane 166 OpenOffice org 3 3 Impress Guide Adding renaming and removing slides Adding a new slide There are several equivalent ways to add a slide to a presentation Select Insert gt Slide works in Normal and Outline view
18. If you want no fill at all select Invisible Color Blue8 Invisible 8S Color Gradient Hatching Bitmap v Once you have decided on a predefined or custom fill you can further refine it by adding a shadow or transparency Uniform color Select the object you wish to edit On the Line and Filling toolbar select Color on the pull down list at the right of the paint can and then choose a color from the drop down menu Black amp Color 2 3 i 14 1 L5 i 16 i 17 i J18 B Turguoise 6 E A BR Turquoise 7 GR Turquoise 8 Green 1 E Green 2 2 9 Green 3 y J Green 4 a a QR Green 5 PA Figure 101 Filling with a color Fill with a gradient A gradient fill provides a smooth transition from one color to another The transition pattern may vary from a simple linear transition to a more complex radial transition Select the object you wish to edit On the Line and Filling toolbar select Gradient and then choose a gradient from the drop down menu 122 OpenOffice org 3 3 Impress Guide MMM Back Gradient gt Reece a a 4 es IB ele oe 18 Gradient 1 pO ERR Gradient 2 Gradient 3 E a MM Gradient 4 A MS Gradient 5 BES Gradient 6 E Linear blue white es MS Radial green black d 4 p p Y Figure 102 Filling with a gradient Fill with a line pattern hatching Select the object
19. Ranges and copies section of Print dialog box To print an individual slide or several slides do either of the following e Open the Print dialog box choose the Slides option in the Ranges and copies section type the slide numbers and click Print Multiple slides may be represented by a list for example 1 3 7 11 or a range for example 1 4 e Select the slides in the Slides pane or the Slide Sorter view then open the Print dialog box and choose Selection in the Ranges and copies section and click Print 210 OpenOffice org 3 3 Impress Guide Selecting other information to print On the OpenOffice org Impress tab of the Print dialog box you can choose e What to print in addition to the slides Slide name date and time and hidden Slides pages e Whether to print in color grayscale or black and white on a color printer e What size to print slides General OpenOffice org Impress Page Layout Options Contents E Slide name E Date and time CL Hidden pages Color Original colors Grayscale Black amp white Size Original size Fit to printable page Distribute on multiple sheets of paper Tile sheet of paper with repeated slides Figure 194 Selecting other information to print Printing in black and white on a color printer You may wish to print slides in black and white or grayscale on a color printer To do this choose either Grayscale or Black amp white in the Color section on
20. Right click on the Slides pane and select New Slide from the pop up menu works in Normal Outline and Notes view Right click on the main work area while in Slide Sorter view and select New Slide from the pop up menu On the work area in Normal view right click on the active slide and select Slide gt New Slide The new slide is inserted after the current slide or in the position where the mouse was Clicked If multiple slide masters are used in the presentation the new slide will apply the master of the previous slide in the sequence Inserting a slide from another presentation You can insert slides from other presentations in three ways Using Insert gt File With this method you can optionally link the slides instead of copying embedding them into the presentation For more information on the difference between linked and embedded files see Chapter 4 Adding and Formatting Pictures Copying and pasting Dragging and dropping to copy or move slides To insert a slide from another presentation 1 2 3 In Normal view select the slide after which you want to insert the new slide then choose Insert gt File from the menu bar In the file browser locate the file containing the slide that you want to insert and click Insert In the Insert Slides Objects dialog box Figure 148 click the plus sign next to the icon for the presentation file and then select the slides that you want to insert Figure 14
21. Tip the Background dialog box along with the fills provided with OOo For example the last color in Figure 20 Test Blue is a custom color See Chapter 6 for more information Chapter 2 Using Slide Masters Styles and Templates 33 Adding background objects This section describes how to add background objects and graphic elements such as a logo decorative lines and so on OOo supports a large number of graphical formats When you want the same graphic to appear on every slide of your presentation the easiest and quickest solution is to use a slide master It saves time while creating the presentation and also when you want to modify or reposition the graphic on the Slide If the graphic is added to each slide manually these operations have to be performed on each individual slide in the presentation One of the most common actions in preparing a presentation is to add a picture to the Slide master To insert a picture already available on the hard disk follow these steps 1 Choose View gt Master gt Slide Master from the menu bar 2 Select from the menu bar Insert gt Picture gt From File 3 Navigate to the directory where your picture is and select it If you want to see a preview select the corresponding checkbox in the file browser dialog box OOo offers the option to insert a picture as a link to the file rather than embedding it in the document This can be useful when a presentation is i not intended to be di
22. View gt Toolbars gt Form Controls Select the Design Mode On Off icon upper right corner of the toolbar Now you can click on the button and drag it to another position or right click to open a dialog box where you can change the text on the button the size of the button and other properties When you have finished editing the button click the Design Mode On Off icon again to make the button active again For a detailed description of the button properties and on how to work with Form Controls refer to the Writer Guide abe Fl E ABC a 2 aty ian 76 OpenOffice org 3 3 Impress Guide OpenOffice org 3 Chapter 4 Adding and Formatting Pictures Introduction Pictures are often used in presentations as they can convey a large amount of information more quickly than the written word They can also give the presentation a professional look by adding a company logo You may also want to use Impress to create a presentation consisting only of pictures such as a slideshow of holiday snapshots to share with friends This chapter describes how to insert and format pictures Inserting pictures This section describes several ways to insert a picture from an external source into the presentation Once the picture has been inserted it can be formatted extensively as explained later in this chapter Inserting a picture from a file Inserting a picture from a file is quick and easy First choo
23. You can create new OOo template folders and use them to organize your templates For example you might have separate template folders for different purposes or projects You can also import and export templates To begin choose File gt Templates gt Organize from the main menu The Template Management dialog box Figure 27 opens All the actions made available by the Commands button in the Template Note Management window can also be accessed by right clicking on the templates or the folders Creating a template folder To create a template folder 1 In the Template Management dialog box click any folder 2 Click the Commands button and choose New from the drop down menu A new folder called Untitled appears 3 Type a name for the new folder and then press Enter OOo saves the folder with the name that you entered Deleting a template folder You cannot delete the template folders supplied with OOo or installed using the Extension Manager you can only delete folders that you have created To delete a template folder that you have created 1 In the Template Management dialog box select the folder that you want to delete 2 Click the Commands button and choose Delete from the drop down menu A message box appears and asks you to confirm the deletion Click Yes Moving a template To move a template from one template folder to another 1 In the Template Management dialog box double click the folder that contains the
24. Zoom in on current selection Group selected objects Ungroup selected group Enter a group so that you can edit the individual objects of the group Click outside the group to return to the normal view Combine selected objects Split selected object This combination only works on an object that was created by combining two or more objects Bring to front Bring forward Send backward Send to back Appendix A Keyboard Shortcuts 249 Shortcut keys in slide shows Shortcut Keys Effect Esc End presentation Spacebar or Right arrow or Play next effect if any else go to next slide Down arrow or Page Down or Enter or Return or N Alt Page Down Go to next slide without playing effects number Enter Type the number of a slide and press Enter to go to the slide Left arrow or Up arrow or Play previous effect again If no previous effect Page Up or Backspace or P exists on this slide show previous slide Alt Page Up Go to the previous slide without playing effects Home Jump to first slide in the slide show End Jump to the last slide in the slide show Ctrl Page Up Go to the previous slide Ctrl Page Down Go to the next slide Bor Show black screen until next key or mouse wheel event W or Show white screen until next key or mouse wheel event Navigating in the Slide Sorter Shortcut Keys Effect Fscape Moves the focus to the first slide Arrow key Moves the focus to the
25. as too small a value will make the text hard to read e Preview area provides a visual representation of the settings before you apply them Chapter 3 Adding and Formatting Text 59 Graphics Styles Heading Text Text Animation Dimensioning Connector Alignment Asian Typography Tabs Organizer Line Area Shadowing Transparency Font Font Effect Indents amp Spacing Indent Before text After text First line spacing Above paragraph Below paragraph Line spacing 1 5 lines we oO Figure 40 Indent and Spacing settings for the selected paragraph or style The Indents and Spacing page is also available when creating or modifying a graphics style or when modifying a presentation style Alignment page Use the Alignment page to determine the text alignment Left Right Center or Justified A preview shows the effects of the changes Indents amp Spacing Alignment Tabs Figure 41 Alignment tab of paragraph style The same choices can be accessed from the Text Formatting toolbar This page is also available when creating or modifying a graphics style or modifying a presentation style 60 OpenOffice org 3 3 Impress Guide Tabs page Use the Tabs page to set tab stops To delete an existing tab stop select it in the list and click the Delete button To delete all the tab stops click the Delete All button Paragraph Indents amp Spacing Al
26. below Adding a command to a toolbar If the list of available buttons for a toolbar does not include all the commands you want on that toolbar you can add commands 1 2 On the Toolbars page of the Customize dialog box select the toolbar in the Toolbar list and click the Add button in the Toolbar Content section of the dialog The Add Commands dialog is the same as for adding commands to menus Select a category and then the command and click Add The dialog remains open so you can select additional commands When you have finished adding commands click Close If you insert an item which does not have an associated icon the toolbar will display the full name of the item the next section describes how to choose an icon for a toolbar command Chapter 11 Setting Up and Customizing Impress 239 3 Back on the Customize dialog box you can use the up and down arrow buttons to arrange the commands in your preferred sequence 4 When you are done making changes click OK to save Choosing icons for toolbar commands Toolbar buttons usually have icons not words on them but not all of the commands have associated icons To choose an icon for a command select the command and click Modify gt Change icon On the Change Icon dialog you can scroll through the available icons select one and click OK to assign it to the command To use a custom icon create it in a graphics program and import it into OOo by clicking the Im
27. followed by the width and height of the selection or of the text box where the cursor is located e A modified flag showing a star when the file needs saving Chapter 1 Introducing Impress 11 e A flag indicating whether the document is digitally signed e The slide number currently displayed in the workspace and the total number of slides in the presentation e The slide master or page style associated with the slide handout or notes page currently in the Workspace e The zoom slider and zoom level percent of the Workspace The sizes are given in the current measurement unit not to be confused with the ruler units This unit is defined in Tools gt Options Note gt OpenOffice org Draw gt General where you can also change the scale of the page Another way to change the scale is to double click on the number shown in the status bar You can hide the information in the Status Bar by selecting View gt Status Bar from the main menu S Navigator Navigator a The Navigator displays all objects contained in a z B Slide 1 document It provides another convenient way to g Shape 1 move around a document and find items in it To _ a Shape 2 En gt e 2 display the Navigator click its icon Z on the B ear Standard toolbar or choose View gt Navigator on the Slide 3 menu bar or press Ctrl Shift F5 a Shape 1 BY Shape 2 The Navigator is more useful if you give your slides 5 gt T and objects pictures spr
28. for example slides 3 5 and 9 Define Custom Slide Show Name Another show Existing slides Selected slides Title slide Title slide Slide 2 Slide 4 Slide 3 Slide 4 Slide 5 Figure 171 Defining a custom slide show 4 When you have finished arranging the order of the slides click OK to save this custom show and return to the Custom Slide Shows dialog box To activate your custom show select the Use Custom Slide Show option at the bottom Chapter 9 Slide Shows 191 If you include several slides at the same time they are added to the Selected slides list in numerical order regardless of the order in which you selected them In other words if you click on slides 3 9 and 5 in that order and add them all at the same time they will be included in the Selected slides list in this order 3 5 9 To put them in a different order either select and include them one at a time or select and drag them up or down the list You can also use the Slide Sorter view to rearrange the order of slides Note Slides are added to the Selected slides list after whichever slide is currently highlighted in that list The last slide added is highlighted unless you select a different one For example you may have added slides 1 2 3 and 9 in that order Slide 9 will be highlighted If you now want to Tip add slide 15 between slides 2 and 3 select slide 2 in the Selected slides list then select slide 15 in the Existing slides list a
29. gt Standard HTML with frames d Show notes P3 Automatic WebCast 4 E 5 elie Figure 204 HTML Export Choose publication type 5 Decide how the images will be saved PNG GIF or JPG and what resolution to use When choosing a resolution consider what the majority of your viewers might have If you use a high resolution then a viewer with a medium resolution monitor will have to scroll sideways to see the entire slide probably not desirable Monitor resolution Save graphics as PNG Low resolution 640x480 pixels GIF Medium resolution 800x600 pixels PG High resolution 1024x768 pixels 75 Quality Effects Export sounds when slide advances Figure 205 HTML Export Choose graphics type 6 If Create title page was chosen in step 4 supply the information for it on the next page The title contains an author name e mail address and home page along with any additional information you want to include This page of the Wizard does not display if Create title page was not chosen Chapter 10 Printing e mailing exporting and saving slide shows 2zi Information for the title page Author E mail address Additional information _ Link to a copy of the original presentation Figure 206 HTML Export Title page information 7 Choose the navigation button style to use to move from one page to another If you do not choose any OOo will create a text navigator
30. or TWAIN if you are using a Windows version and that it is already configured on the machine on which OOo is running In case more than one scanner or equivalent devices are present select the source from Insert gt Picture gt Scan gt Select Source Chapter 4 Adding and Formatting Pictures 79 To insert an image from the scanner 1 Prepare the image in the scanner and make sure that the scanner is ready 2 Choose Insert gt Picture gt Scan gt Request 3 The rest of the procedure depends on the scanner driver and interface You will normally be required to specify the resolution a scan window and other parameters Consult the scanner s documentation for more information 4 When the image is ready Impress places it in the slide At this point it can be edited as any other image Inserting a picture from the Gallery The Gallery contains a collection of images that you can use in a presentation You can also add your own images to the Gallery making it an essential tool for creating presentations quickly and with a consistent look The Gallery is available in all components of OpenOffice org For an introduction to the Gallery see Chapter 11 Graphics the Gallery and Fontwork in the Getting Started guide Choose Tools gt Gallery or click the Gallery icon E on the Drawing toolbar The Gallery displays categories of themes with images stored under each category Select a theme from the left pane and then scroll as
31. 10 11 Edit points to edit the individual points that form the shape or line select this tool and then select a shape or a line Glue points to edit the glue points of a graphic object select this tool Glue points are the positions where connector lines terminate or start See Managing glue points on page 106 for instructions Fontwork opens the Fontwork gallery See Using Fontwork on page 112 for further information From file equivalent to Insert gt Picture gt From file on the main menu See Chapter 4 for details Gallery opens the gallery Equivalent to Tools gt Gallery on the main menu See Chapter 4 for details Rotate select this tool to rotate an object See Rotating graphic objects on page 98 Align object see Aligning shapes on page 103 Arrange object see Arranging shapes on page 105 Extrusion On Off switches 3D effects on or off for the selected object Clicking this button also opens the 3D settings toolbar See Working with 3D Shapes on page 107 for details Interaction opens a dialog box where you can specify the interaction between the user and the object See Setting up interaction with a shape on page 109 Visible buttons use the black triangle on the far right of the toolbar to open a menu from which you can add or subtract buttons on the toolbar See Chapter 1 Introducing Impress for more information Creating lines and shapes To create shapes and
32. 17 4 Make changes as described in this chapter then click the Close Master View icon on the Master View toolbar Save the file before continuing Any changes made to one slide when in Master View mode will appear on Caution all slides using this slide master Always make sure you close Master View and return to Normal view before working on any of the presentation A Slides Select View gt Normal from the menu bar or click Close Master View in the Master View toolbar to return to the normal slide view The changes made to one of the slides in Normal view for example changes to the bullet point style the color of the title area and so on will not be overridden by Subsequent changes to the slide master There are cases however where it is desirable to revert a manually modified element of the slide to the style defined in the Slide master to do that select that element and choose Format gt Default Formatting from the menu bar It is also possible to modify the default layout of the slide master for example by moving the title to the side however you are restricted to modifications to the Title Text layout that is the layout containing a title box and a text box Sometimes depending on the contents of the slide you may want to apply a different layout The title and text boxes will inherit the properties of the slide master but if you have changed the position of these text boxes in the slide master the layout may a
33. Motion Paths Change Fill Color Change Font Change Font Style Change Line Color Spin Transparency Exciting Blast Blink Figure 178 Choosing an emphasis effect 2 Notice that the three new animations are listed at the bottom of the animations list and the type of effect icon for these three effects in the second column is different from the icon for the first four effects see Figure 179 You could if you wish select any of the last three items and choose a different color from the Font color list on the Custom Animation pane st Point 1 3k Point 2 Point 3 2 Point 4 Point 2 Point 3 Change order Figure 179 Animation list after adding a second set of animations 3 Use the Change order up arrow button to move each of the last three items up the list to just under the other item with the same name The animation list will now look like Figure 180 Chapter 9 Slide Shows 199 st Point 1 a 42 Point 1 3 Point 2 Point 2 3 Point 3 Point 3 at Point 4 Figure 180 Animation list after moving items into required sequence Step 3 Change the timing for some list items from With previous to On click Notice that all of the items on the animations list except for the two Point one items are set to start at the same time as the previous item However it is best if when you click to make the next point appear the previous point is dimmed We will therefore set the colo
34. Printing e mailing exporting and saving slide shows for more about the options on this page Quality Default _ Grayscale Black amp white Print Page options C Page name Default C Date gt Fit to page Time _ Tile pages Hidden pages _ Brochure _ Paper tray from printer settings Figure 218 Specifying print options for Impress 234 OpenOffice org 3 3 Impress Guide Customizing the user interface Customizing the menu font If you want to change the menu font from that supplied by OOo to the system font for your operating system do this 1 Choose Tools gt Options gt OpenOffice org gt View 2 Check Use system font for user interface and click OK Customizing menu content You can customize menus add and rearrange items on the menu bar add items to menus and make other changes 1 Choose Tools gt Customize 2 On the Customize dialog box pick the Menus page Figure 219 Customize Menus Keyboard Toolbars Events OpenOffice org Impress Menus Menu Menu Content Entries New G gt Open Recent Documents Modify Wizards 5j Save As Save All Reload Save In OpenOffice org Impress Description Creates a new OpenOffice org document Figure 219 The Menus page of the Customize dialog box 3 In the Save In drop down list choose whether to save this changed menu for Impress or for a selected document for example MySlideShow odp 4 In
35. Save The HTML Export Wizard opens Depending on the size of your presentation and the number of graphics it contains the HTML export function creates many HTML JPG and GIF Note files If you simply save to your desktop not in a specific folder these separate HTML and graphics files will be all over your desktop So be sure to create a folder to hold all the files 3 Choose the design for all of the pages either from an existing design or by creating a new one If you have not previously saved a design the Existing Design choice is not available HTML Export Assign design New design O Existing Design Select an existing design or create a new one Next gt gt Figure 203 HTML Export Choose a design 4 Click Next to select the type of web pages to create e Standard HTML one page for each slide with navigation links to move from Slide to slide e Standard HTML with frames one page with a navigation bar on the left hand side uses slide title as navigation links Click on links to display pages in right hand side e Automatic one page for each slide with each page set with the Refresh meta tag so a browser automatically cycles from one page to the next e WebCast generates an ASP or Perl application to display the slides Unfortunately OOo has no direct support for PHP yet 220 OpenOffice org 3 3 Impress Guide Publication type _ Options Standard HIML format Create tite page
36. Size opens the Position and Size dialog box see Resizing and moving the chart e Arrangement provides two choices Bring Forward and Send Backward of which only one may be active for specific items Use these choices to arrange overlapping data series e Title formats the titles of the chart and its axes e Legend formats the location borders background and type of the legend e Axis formats the lines that create the chart as well as the font of the text that appears on both the X and Y axes e Grid formats the lines that create a grid for the chart e Chart Wall Chart Floor and Chart Area are described in the following sections e Chart Type changes what kind of chart is displayed and whether it is two or three dimensional e 3D View formats the various viewing angles of 3D chart Chart Floor and 3D View are available only for a 3D chart These Note options are unavailable grayed out if a 2D chart is selected A chart has two main areas the chart wall and the chart area These control different settings and attributes for the chart Knowing the difference is helpful when formatting a chart e Chart wall contains the graphic of the chart displaying the data e Chart area is the area surrounding the chart graphic The optional chart title and the legend key are in the chart area Chart Wall a ran area idyl Row Row Rows Row4 Figure 139 The Chart wall and Chart area Format gt Chart Fl
37. Transition Figure 49 The Table Design task pane gt Creating a table When working with tables it is useful to know the number of rows and columns needed as well as the look and feel The parameters can be adjusted later but this is more laborious than setting the correct table dimensions from the beginning To insert a table proceed as follows 1 Position the slide which will contain the table in the work area If necessary modify the slide layout in order to reserve the place for the table 2 If the task pane is already open select Table Design If the task pane is not visible select View gt Task pane then select the Table Design task 3 Select one of the predefined styles which only differ in the color scheme You will be able to change the table colors later on however it is recommended that you select a color scheme similar to the one you want Selecting a style opens the dialog box of Figure 50 where you can specify the number of rows and columns 68 OpenOffice org 3 3 Impress Guide Insert Table Number of columns Number of rows ee Figure 50 Insert Table dialog box The table is placed initially at the center of the slide but you can move it by selecting it and then dragging it to the new position or by using the method described in Position and size on page 73 You can also create a table directly by selecting Insert gt Table from the main menu or with the Insert Table button in
38. Workspace 11 Y yellow dot 95 Index 255
39. add it to the ones being inserted Click Delete all the characters selected will be deleted then click the correct characters Alternatively you can also go ahead and insert all 52 OpenOffice org 3 3 Impress Guide the selected characters and delete any unwanted ones from the document as special characters behave like any other character Inserting non breaking spaces and hyphens Where it is not desirable for words separated by a space or by a hyphen to span over two lines or where an optional hyphen is desired you can insert a special formatting mark To access the Formatting marks options select from the menu bar Insert gt Formatting marks Impress supports three formatting marks e Non breaking space A non breaking space between two words prevents these two words being separated over two lines Press Control Shift Spacebar on the keyboard to insert a non breaking space e Non breaking hyphen A non breaking hyphen keeps the two words separated by the hyphen on the same line e Optional hyphen An invisible hyphen that is activated thus breaking the word only when the word is too long to fit on one line Introduction to formatting text The appropriate use of text formatting can give a presentation a consistent look and a dynamic feel and it can even enhance the audience s understanding of your message by preventing distracting elements When you enter text either in an AutoLayout text box or in a normal text b
40. advanced editing tools to manipulate the Shape of a polygon hotspot Select the Edit Points tool to activate the other tools 88 OpenOffice org 3 3 Impress Guide g ImageMap Editor v a REg D Address http www oooauthors org english Text Go to English section of OOoAuthors Frame _self English Deutsch i x PX OOoAuthors Espa ol Portugues i Francais Italiano eg Ay Hosted By F A Romana i Aas Nederlands http www oooauthors org english 0 00 cm 0 00 cm 15 31 cm x 7 28 cm Figure 68 The dialog box to create or edit an image map e Active icon toggles the status of the hotspot activating a selected hotspot or deactivating it if active e Macro associates a macro with the hotspot instead of a hyperlink e Properties sets the hyperlink properties and adds the Name attribute to the hyperlink Below the toolbar specify for the selected hotspot e Address the address pointed by the hyperlink You can also point to an anchor in a document such as a specific slide number to do this write the address in this format file lt path gt document name anchor name e Text enter the text that will be displayed when the mouse is moved over the hotspot e Frame where the target of the hyperlink will open pick among blank opens in anew browser window self opens in the active browser window top or _parent The value self for the target frame will work just fine in the vast majority Tip
41. again Tip Chapter 10 Printing e mailing exporting and saving slide shows 24I Opening a PowerPoint file in Impress If you receive a file from someone in PowerPoint format and need to edit it in Impress here is how 1 In OpenOffice org choose File gt Open from the menu bar 2 Under File type choose All files or Presentations or Microsoft PowerPoint 9 7 2000 XP from the drop down list 3 Navigate to the PowerPoint file select it and click Open The PowerPoint file can now be edited and saved as an Impress file or a PowerPoint file To save the file as an Impress file choose OpenDocument Presentation odp as the File Type 226 OpenOffice org 3 3 Impress Guide OpenOffice org 3 Chapter 1 1 Setting Up and Customizing Impress Choosing options that affect all of OOo This section covers some of the settings that apply to all the components of OpenOffice org and are of most interest to users of Impress Other general options are discussed in Chapter 2 Setting Up OpenOffice org in the Getting Started guide 1 Click Tools gt Options OpenOffice org gt Preferences on a Mac The list on the left hand side of the Options OpenOffice org dialog box varies depending on which component of OOo is open The illustrations in this chapter show the list as it appears when Impress is open 2 Click the expansion marker or triangle by OpenOffice org on the left hand side A list of subsections drops
42. and snapping options choose Tools gt Options gt OpenOffice org Impress gt Grid from the menu bar Using snap guides Options for the guides are available in the menu that opens by clicking on an empty part of the page in Normal view and choosing Snap Lines or by selecting View gt Guides from the menu bar A submenu with three options opens e Display Guides Snap Lines Visible the guides are shown on the slide e Snap to Guides Snap to Snap Lines the anchor points of the objects snap to the guides when the object is moved or resized e Guides to Front Snap Lines to Front the guides are brought to the foreground and cover the objects The main menu uses the term Guides but the pop up menu refers to Note Snap Lines To create a new guide 1 Right click on an empty part of the work area and select Insert Snap Point Line from the pop up menu Chapter 5 Managing Graphic Objects 103 2 In the dialog box that appears specify the type Point Vertical line or Horizontal line 3 Depending on the choice made the two edit fields X and Y become active enter the position of the guide 4 Click OK to close the dialog box Tip Tip To edit a guide When positioning the Snap Guides it is useful to display the rulers To do so select View gt Rulers Drag a Snap Guide directly onto the slide by clicking on the ruler and then dragging onto the slide 1 Right click next to or on the guide to be edit
43. and text frames and the text placed on the slide Text styles are further divided into Notes Outline 1 through Outline 9 Subtitle and Title The outline styles are used for the different levels of the outline to which they belong For example Outline 2 is used for the subpoints of Outline 1 and Outline 3 is used for the subpoints of Outline 2 The pre packaged presentation styles can be modified but new presentation styles cannot be created Graphics styles Graphics styles apply to lines shapes and text boxes created using the Impress drawing tools and define the formatting of such objects There are 15 pre packaged graphics styles to choose from You can create additional styles or modify the pre packaged styles Chapter 2 Using Slide Masters Styles and Templates 35 The presence of text and title styles both in the Presentation and Graphics styles may seem confusing This apparent duplication is due to the fact that Impress facilitates the operation of adding structured text to the Note slides by means of special text boxes where the Presentation styles apply Autolayout boxes The title and other text styles in the Graphics styles group continue to apply to other text boxes you may want to add or to the text associated with shapes or lines The Styles and Formatting window To work on the slide master styles start by opening the Styles and Formatting window shown in Figure 22 Either press F11 or select Format gt Style
44. color from the drop down list Area Shadow Transparency Colors Gradients Hatching Bitmaps Fill Background color Hatching WM Black E Black 0 degrees For bitmaps you can customize a large number of parameters Refer to Working with bitmap fills on page 130 for additional information Creating new area fills The following sections describe how to create new fills and how to apply them Although you can change the characteristics of an existing fill and then click the Modify button it is recommended that you create new fills or modify custom fills rather than the predefined ones as these may be reset when updating OpenOffice org Adding custom colors On the Colors page shown in Figure 106 you can modify existing colors or create your own Chapter 6 Formatting Graphic Objects 125 You can specify a new color either as a combination of the three primary colors Red Green and Blue RGB notation or by the percentage of Cyan Magenta Yellow and Black CMYK notation Area Shadow Transparency Colors Gradients Hatching Bitmaps Properties Mame My Color Color E Mycolor v Modify Es z s gr Ma eenee a Table standard Edit RGB lw Delete R201 Gg 19 SS nE B m ie m E D T U EN Figure 106 A custom color has been added to the list To create a new color 1 Enter the name for the color in the Name box 2 Select whether to define the col
45. data showing trends or changes over time where you want to emphasize continuity On line charts the x axis is ideal for representing time series data 3D lines confuse the viewer so just using a thicker line often works better Scatter or XY charts Scatter charts are great for visualizing data that you have not had time to analyze and they may be the best for data when you have a constant value for comparison for example weather data reactions under different acidity levels conditions at altitude or any data which matches two numeric series The x axis usually plots the independent variable or control parameter often a time series Bubble charts A bubble chart is used to represent three variables two identify the position of the center of a bubble on a Cartesian graph while the third variable indicates the radius of the bubble Net charts A net chart is similar to polar or radar graphs They are useful for comparing data that are not time series but show different circumstances such as variables in a scientific experiment The poles of the net chart are the y axes of other charts Generally between three and eight axes are best any more and this type of chart becomes confusing Stock charts A stock chart is a specialized column graph specifically for stocks and shares You can choose traditional lines candlestick and two column charts The data required for these charts is quite specialized with series for opening price c
46. described in the following section Chapter 6 Formatting Graphic Objects 117 Figure 94 Default arrowheads left vs centered arrowheads right The Corner style section of this page determines how the connection between two segments should look There are four available options in the drop down menu To appreciate the difference between corner styles choose a thick line style and observe how the preview changes The bottom part of the page previews the applied style for a single line and two different corners so that the corner style choice can be quickly evaluated A faster way to set the arrowheads for a selected line is to click on the Arrow Style icon in the Line and Filling toolbar Figure 91 This opens the Arrowheads menu where you can choose one of the many predefined arrowhead styles for the start and termination of the selected segment Arrowheads _ CE J lt lt iee a a aaa ie i _ lt _ lt _ gt gt i ii eo 6 gt _ Figure 95 Arrowheads menu Creating line styles Use the Line Styles page of the Line dialog box to create new line styles as well as to load previously saved line styles Normally it is not a good practice to modify the predefined styles instead create new ones when necessary 118 OpenOffice org 3 3 Impress Guide Line Shadow Line Styles Arrow Styles Properties Line style oes Ultrafine dashed Add
47. desired format settings Chart Area x Borders Area Transparency _ Light gray MB Light blue E Light green J Light cyan Figure 140 Chart Area dialog box Changing the chart graphic background The chart wall is the area that contains the chart graphic 1 Double click the chart so that it is enclosed by a gray border 2 Select Format gt Chart Wall The Chart Wall window appears It has the Same formatting options as described in Changing the chart area background above 3 Choose your settings and click OK Inserting other objects Impress offers the capability of inserting in a slide various types of objects such as music or video clips Writer documents Math formulas generic OLE objects and so on A typical presentation may contain movie clips sound clips OLE objects and formulas other objects are less frequently used since they do not appear during a Slide show This section covers the part of the Insert menu shown in Figure 141 Movie and Sound and Object Chapter 7 Including Spreadsheets Charts and Other Objects 159 Picture Table Movie and Sound Object N p OLE Object Chart Plug in Floating Frame Formula File Figure 141 Part of the Insert menu Movies and sound On UNIX systems the Media Player requires the Java Media Framework API JMF Download and install the JMF files and add the path to the installed jmf jar to the class path in To
48. dialog box Use this feature with care as no confirmation dialog box will be displayed the defaults will be set without any further notice or user input Running macros from key combinations You can also define shortcut key combinations that will run macros These shortcut keys are strictly user defined none are built in For information on macros see Chapter 13 Getting started with macros in the Getting Started guide Adding functionality with extensions An extension is a package that can be installed into OpenOffice org to add new functionality Although individual extensions can be found in different places the official OpenOffice org extension repository is at http extensions services openoffice org Some extensions are free of charge others are available for a fee Check the descriptions to see what licenses and fees apply to the ones that interest you 242 OpenOffice org 3 3 Impress Guide Installing extensions To install an extension follow these steps 1 Download an extension and save it anywhere on your computer 2 In OOo select Tools gt Extension Manager from the menu bar In the Extension Manager dialog box Figure 226 click Add 3 A file browser window opens Find and select the extension you want to install and click Open The extension begins installing You may be asked to accept a license agreement 4 When the installation is complete the extension is listed in the Extension Manager dialog
49. down Options OpenOffice org pen OTfice org User Data General l Memory View Print Paths Colors Fonts Security Appearance Accessibility Java Online Update Improvement Program Figure 211 OpenOffice org options The Back button has the same effect on all pages of the Options dialog Note box It resets the options to the values that were in place when you opened OpenOffice org User Data options Impress uses the first and last name stored in the User Data page to fill in the Created by and Modified by fields in the document properties the optional Author field often used in the footer of a presentation and the name associated with comments You will want to ensure that your name appears there To do this 1 In the Options dialog box click OpenOffice org gt User Data 2 Fill in the form on the OpenOffice org User Data page or delete any existing incorrect information Print options On the OpenOffice org Print page set the print options to suit your default printer and your most common printing method You can change these settings at any time either through the Options dialog box or during the printing process by clicking the Options button on the Print dialog box 228 OpenOffice org 3 3 Impress Guide See Chapter 10 Printing e mailing exporting and saving slide shows for more about the options on this page Color options On the OpenOffice org Colors page you can spec
50. e From the 3D Objects toolbar The 3D Objects tool is not 3D Objects X included in the default Drawing toolbar To include it click on the small triangle at the end of the toolbar select Visible Buttons and select 3D Objects from the list On the Drawing toolbar click on the triangle by the 3D Objects icon amp to display the extended 3D Objects toolbar e From the Convert sub menu Select a shape right click on it and in the Convert sub menu choose either To 3D to add thickness to the object or To 3D Rotation Object to create a 3D shape resulting from the rotation of the object around an axis e From the Extrusion on off icon on the drawing toolbar Select the shape to O which to apply a 3D effect then click the D button on the Drawing toolbar see Figure 83 You can not apply extrusion to rectangular and oval shapes created by Caution using the rectangle or oval tools Instead select the desired shape from the basic shapes menu to create a rectangle or oval with 3D effects A Alternatively right click on the object then select Convert gt To 3D Note that in this case the Extrusion on off menu will not be enabled Although Impress offers advanced functions to manipulate 3D objects this book describes only the 3D settings applicable to an object with Extrusion enabled For additional information on how to use advanced 3D effects such as geometry and shading refer to the Draw Guide O Click on to activate
51. ersed Red crossed 45 degrees HHA Red crossed 0 degrees ee Blue crossed 45 degrees g HHH Blue crossed 0 degrees HHHH Blue triple 90 degrees Black 45 degrees wide e Figure 110 The Hatching tab of the Area fill dialog box As with gradients and colors it is better to create a new pattern rather than to modify a predefined one To do so 1 Select as a starting point a pattern similar to the one that will be created 2 Modify the properties of the lines forming the pattern A preview is displayed in the window below the available patterns 3 Click the Add button and choose a name for the newly created hatching The properties that can be set for a hatching pattern are shown in Table 4 Table 4 Properties of hatching patterns Property Meaning Spacing Determines the spacing between two lines of the pattern As the value is changed the preview window is updated Angle Use the mini map below the numerical value to quickly set the angle formed by the line to multiples of 45 degrees If the required angle is not a multiple of 45 degrees just enter the desired value in the edit box Line type Set single double or triple line for the style of the pattern Line color Use the list to select the color of the lines that will form the pattern Chapter 6 Formatting Graphic Objects 129 Working with bitm ap fills On the Area tab chose Bitmap from the drop down list Select from the list of b
52. every page Note for example to create a simple line style you will probably only use 3 of the 15 pages Creating a new graphics style from a selection You can create a new style from manually formatted text or graphics 1 Select the item you want to save as a style If the selected object is already styled then the new style will be linked to such style 2 In the Styles and Formatting window click the New Style from Selection icon highlighted in Figure 125 Be TOE Default Dimension Line First line indent Heading Figure 125 New style from selection 3 In the Create Style dialog box that pops up type a name for the new style The list shows the names of existing custom styles of the selected type Click OK to save the new style Create Style Style name NewStyle My Style Cancel Figure 126 Naming a new style created from a selection Modifying a graphics style To change an existing style right click on it in the Styles and Formatting window and choose Modify from the pop up menu The dialog box for the modification of a graphic style is the same as the one for creating a new graphics style Make the required changes to the style and then click OK to save them Updating a graphics style from a selection To update a style from a selection 1 Select an item that has the format you want to adopt as a style 2 In the Styles and Formatting window select the style you want to update and then click the
53. impose restrictions on the values that can be used Further modifications to the default text areas Besides the shape size and position it is also possible to modify other aspects of the 5 areas of the slide master such as the background border alignment relative to the slide and position relative to other objects 38 OpenOffice org 3 3 Impress Guide While the background style and line style of an area can be accessed from the Format menu in order to access the Alignment and Arrange menus you need either to open the Drawing toolbar or to use the context menu To display the Drawing toolbar Figure 25 select it in View gt Toolbars to open the context menu right click on the edge of the rectangular area after selecting it On the Drawing toolbar click the arrow next to the Alignment or Arrange icon highlighted in Figure 25 to display choices See the Draw Guide for details BR 7 r7e eTH 2 O O e B k CP Tee Figure 25 Alignment and Arrange icons on the Drawing toolbar The date area and slide number area do not automatically appear on every slide even though you have defined them In order to show them you need to close the Master View and select the desired field from the menu bar Insert gt Page number or Insert gt Date and time This procedure is explained in detail in Chapter 8 Adding and Formatting Slides Notes and Handouts Adding text to all slides Some of the supplied slide masters have text obje
54. in the presentation If the comment you opened was created by a different author the menu also displays the option to reply to the comment Reply Delete Comment Delete All Comments by Johann Sebastian Bach Delete All Comments Figure 156 Comments menu Chapter 8 Adding and Formatting Slides Notes and Handouts 177 Adding and formatting notes Notes view provides a convenient way to create reminders or add extra information to the slides in the presentation Notes are not displayed during a slide show so with the dual monitor support feature you can use notes as a presentation cue You can also print the notes pages and use them as handouts If you regularly give presentations in public using a projector you may want to consider installing the Sun Presenter Console an extension that allows you to display on your screen the slide notes the next slide and other useful information while only the slide is shown through the projector This extension can be downloaded from http extensions services openoffice org en project presenter screen Note Adding notes to a slide To add notes to a slide 1 In the Slides pane select the slide to which you want to add notes 2 Switch to Notes view by clicking the tab in the main work area or select View gt Notes Normal Qutine Notes Handout Slide Sorter Celis th ners Making an Impression Creating a presentation with impress Cikx fo add moles
55. in the Menu list near the top of the Customize page then select the entry in the Entries list under Menu Content Click the Modify button and choose the required action from the drop down list of actions Most of the actions should be self explanatory Begin a group adds a separator line after the highlighted entry Customizing toolbars You can customize toolbars in several ways including choosing which icons are visible and locking the position of a docked toolbar as described in Chapter 1 Introducing OpenOffice org of the Getting Started guide This section describes how to create new toolbars and add other icons commands to the list of those available on a toolbar To get to the toolbar customization dialog do any of the following e On the toolbar click the arrow at the end of the toolbar and choose Customize Toolbar e Choose View gt Toolbars gt Customize from the menu bar e Choose Tools gt Customize gt Toolbars tab from the menu bar Customize Menus Keyboard Toolbars Events OpenOfice org Impress Toolbars Toolbar Toolbar Content Commands i New i New Document From Templat gt Open Document as E mail Frit File save In Description Loads a document specified by a URL You can type a new URL or select one that is already registered Figure 222 The Toolbars page of the Customize window 238 OpenOffice org 3 3 Impress Guide To customize toolbars 1 2 3 4
56. instructions in this section only if you have customized the Note presentation template Modifying a template You can edit a template s styles and content and then if you wish you can reapply the template s styles to documents that were created from that template Note You can only reapply styles You cannot reapply content To edit a template 1 From the main menu choose File gt Templates gt Edit A standard file browser window opens 2 Find and select the template that you want to edit and then click Open The selected template opens in Impress 3 Edit the template just as you would any other presentation To save your changes choose File gt Save from the main menu The next time that you open a presentation that was created from the changed template the following message appears OpenOffice org 3 3 The template test on which this document is based has been modified Do you want to update style based formattings according to the modified template Figure 28 Update styles message Click Update Styles to apply the template s changed styles to the document Click Keep Old Styles if you will never want to apply the template s changed styles to the document Whichever option you choose the message box closes and the presentation opens in Impress Chapter 2 Using Slide Masters Styles and Templates 43 Organizing templates OOo can only use templates that are in OOo template folders
57. key then click and drag Make sure to release the mouse button before releasing the Shift key Dek on the fext icon on the Drawing toolbar If the a toolbar with the text icon is not visible choose View gt Toolbars gt Drawing click and drag to draw a text box on the slide Do not eworry about the vertical size the text box will expand f needed as you type To reposition the text box to a ferent part of the slide Release t the mouse button when finished The cursor zappears in the text box which is now in edit mode g gray hashed border a Type or paste your text in the text box Click outside the text box to deselect it uaaa eerie a7 Figure 31 Resizing a text box Impress also provides a different type of text box which resizes horizontally to automatically fit the text as it is inserted To insert an auto resizing text box click on the T icon in the text toolbar see Figure 29 and then click on the place in the slide where you want the first letter of the text to appear If the text toolbar is not visible choose View gt Toolbars gt Text For more accurate control over the shape size and position of the text box instead of using the mouse use the Position and Size dialog box Select the text box then press F4 or select Format gt Position and Size from the menu bar The use of this dialog box is explained in Chapter 2 Deleting a text box 1 Click the text once to display the gray
58. key as a logical shortcut for this purpose as described below 1 Choose Tools gt Customize 2 On the Customize dialog box pick the Keyboard page Figure 225 3 As the shortcut key assignment is only relevant with Impress and not OpenOffice org in general select the Impress button at the upper right corner of the Keyboard tab Customize Menus Keyboard Toolbars Events Shortcut keys C OpenOffice org Impress Duplicate Slide Delete Contents Application a unozInsertApplet View Author Templates Date fixed Edit Date variable Floating Frame Formula Controls From File Il Gallery Figure 225 Customizing keyboard shortcuts 4 Next select Insert in the Category list and Duplicate Slide in the Function list 5 Now select the shortcut key Insert in the Shortcut keys list and click the Modify button at the upper right 6 Click OK to accept the change Now the Insert shortcut key will insert a duplicate slide immediately after the currently selected slide Chapter 11 Setting Up and Customizing Impress 241 1 All existing shortcut keys for the currently selected Function are listed in the Keys selection box Since there was no currently assigned shortcut for the Insert gt Duplicate Slide function the Keys list was empty If it had not been and you wished to reassign a Note Shortcut key combination that was already in use you would first have had to Delete the existi
59. lines hn nn a nn nn nee 1 2 When drawing a freehand polygon that is when you create a shape segment by segment from one of the tools on the Curves toolbar shown on page 92 keep the Shift key pressed to restrict the angle between the segments to multiples of 45 degrees To finish drawing a polygon double click on the last part of the segment If a closed polygon was selected Impress Select the desired line or shape tool Click and drag to create the object on the slide Figure 72 Creating a shape 94 OpenOffice org 3 3 Impress Guide draws the line connecting the last point to the start point and fills the inside area with the default color When drawing certain shapes one or more yellow dots are displayed along with the green resizing handles These dots perform a different function according to the Shape they are applied to With the basic shapes the yellow dot or dots is used for the following purposes e Rounded rectangle and Rounded square shapes use the yellow dot to change the size of the curve replacing the corners e Circle Pie use the two yellow dots to change the size of the filled sector e Isosceles triangle move the yellow dot on one vertex to modify the triangle type e Trapezoid Parallelogram or Octagon move the yellow dot to change the angle between the sides e Cross use the yellow dot to change the thickness of the four sides e Ring use the yellow dot to change the internal diam
60. modify the routing of a connector where applicable Draw a connector in a similar way to drawing any object First select the connector style from the Connector toolbar then move the mouse cursor over one of the objects to be connected When the cursor is over the object small black crosses appear around it these represent the glue points to which the connector can be attached Click on the required glue point to attach one end of the connector then hold the mouse button down and drag the connector to the second object When the cursor is over the glue point of the target object release the mouse button Chapter 5 Managing Graphic Objects 105 For instructions on how to format a connector refer to the corresponding section in Chapter 6 Formatting Graphic Objects Managing glue points As described above a glue point is the point of attachment for a connector to a shape or graphic object Each shape has a number of predefined glue points but it is possible to define new ones as well as edit them using the Gluepoints toolbar Gluepoints x 12345 6 7 89 1011 12 1 Insert point 4 Exit right 7 Horizontal left 10 Vertical left 2 Exit left 5 Exit bottom 8 Horizontal center 11 Vertical top 3 Exit top 6 Relative 9 Horizontal right 12 Vertical right Figure 82 The Gluepoints toolbar Use the first tool to insert a new glue point The next four tools determine the exit direction of the connector terminating at the glue point To ma
61. more about templates Creating slide masters You can create a new slide master in a similar way to modifying the default slide master To start enable editing of slide masters by selecting View gt Master gt Slide Master You can also right click on the default slide master in the Master Pages section of the tasks pane and select Edit Master On the Master View toolbar click the New Master icon highlighted in the figure below E i Close Master View A second slide master appears in the Slides pane Modify this slide master to suit your requirements It is recommended that you rename this new slide master To do that right click on the slide in the Slides pane and select Rename master from the pop up menu When you are done close the Master View toolbar to return to normal slide editing mode Applying a slide master In the Tasks Pane be sure the Master Pages section is showing See Figure 17 To apply one of the slide masters to all slides in your presentation click on it in the list To apply a different slide master to one or more selected slides 1 In the Slides Pane select the slides you want to change Chapter 2 Using Slide Masters Styles and Templates 29 2 In the Tasks Pane right click on the slide master you want to apply to the selected slides and click Apply to Selected Slides on the pop up menu Tasks View X Master Pages Used in This Presentation E Figure 17 Av
62. more cells normally forming a rectangular area A selected range consisting of more than one cell can be recognized easily because all its cells are shaded To select a multiple cell range 1 Click on the first cell belonging to the range either the left top cell or the right bottom cell of the rectangular area 2 Keep the left mouse button pressed and move the mouse to the opposite corner of the rectangular area which will form the selected range 3 Release the mouse button To add further cells to the selection hold down the Control key and repeat the steps 1 to 3 above You can also click on the first cell in the range hold down the Shift key and click in the cell in the opposite corner Refer to Chapter 5 Getting Started with Calc in the Getting Started book for further information on selecting ranges of cells Tip Some shortcuts are very useful to speed up selection and are listed below e To select the whole visible sheet click on the blank cell between the row and column indexes or press Control A e To select a column click on the column index at the top of the spreadsheet e To select a row click on the row index on the left hand side of the spreadsheet Once the range is selected you can modify the formatting such as font size alignment including vertical alignment font color number formats borders background and so on To access these settings choose Format gt Cells from the main menu bar or righ
63. next slide Spacebar Makes the slide with the focus the current slide 250 OpenOffice org 3 3 Impress Guide Index A accessibility 246 adding pictures 78 agenda creating 170 alignment of text 60 Alignment toolbar 103 alignment tools 103 animation effects applying 195 multiple 197 properties 196 removing 203 Starting 195 appearance options 229 area fills editing 121 gradients 122 hatching 123 arrow styles 117 120 Asian languages enable 48 Support 92 Asian typography 61 Author field 73 AutoAbstract 171 172 AutoLayout 48 B background adding objects and graphics 34 choosing 32 B zier curve 232 bitmap image creating 132 fill 123 black and white printing 211 blink 138 block arc 95 brochure printing 212 bulleted list 62 Bullets and Numbering dialog box 63 C cache 231 cell address 149 cell selection spreadsheet 149 certificate 224 chart choosing type 153 entering data 155 formatting 156 inserting 151 moving elements 158 resizing 158 circle pie 95 color adjustment 86 color fill 122 color options 229 compatibility options 231 connectors advantages 105 drawing 105 formatting 139 toolbar 93 content boxes 21 contour lines 232 copy when moving option 231 Create AutoAbstract dialog box 172 Create Style dialog box 142 crop 86 cross 95 cube 95 curve 92 120 Custom Animation dialog box 196 custom slide show 190 Custom Slide Shows dialog box 190 cylinder 95 D date fixed or v
64. of the occasions It is therefore not recommended to use the other values unless absolutely necessary Chapter 4 Adding and Formatting Pictures 89 OpenOffice org 3 Chapter 9 Managing Graphic Objects Moving rotating distorting and positioning objects animations Fontwork Introduction This chapter describes how to manage graphic objects and in particular how to rotate distort arrange and position them on the slide Though this chapter focuses on the shapes that can be created with the available tools in Impress some of the techniques described in this chapter are also applicable to images imported into Slides The Drawing toolbar contains the majority of the tools normally used to create graphic objects If this toolbar is not showing select View gt Toolbars gt Drawing from the main menu bar The toolbar can be divided into two parts The first part contains drawing objects as Shown in Figure 69 The second part of the toolbar shown in Figure 71 on page 94 contains more generic tools 1234567 8 9 10 11 12 13 14 15 16 17 gt M OTH E u gt eO 1 Select 5 Ellipse 9 Connector 12 Basic shapes 16 Callouts 2 Line 6 Text 10 Lines and 13 Symbol shapes 17 Stars 3 Arrow 7 Vertical text Arrows 14 Block arrows 4 Rectangle 8 Curve 11 3D Objects 15 Flowcharts Figure 69 First section of Drawing toolbar The tools in the first part of the Drawing toolbar are 1 Select selects objects To select a group of
65. opened is in Open Document Presentation format the target list will be populated allowing the selection of the specific target in the document Chapter 5 Managing Graphic Objects 109 Interaction type Parameters Play sound Select the file containing the sound to be played Use the Browse button to open a file picker dialog box Run program Select the program to execute Use the Browse button to locate it Run Macro Select a macro that will run during the presentation Use the Browse button to open the macro browser dialog box Exit presentation When the mouse is clicked over the graphic object the presentation will terminate Animating images An animated image consists of a sequence of images frames that are displayed in succession Each frame may contain one or A multiple drawing objects To start creating a r custom animated image open the Animation F p dialog box from Insert gt Animated Image lt j Several mechanisms can be used to create an animated image This chapter describes aa Lb a fe 0 00 fs only two of them which should be sufficient Creating an animation 5 Image to understand the functions offered ini Frame by frame animation Animation group 1 Create the image you intend to Group object animate using the drawing tools Bitmap object 2 Select the image and click the Apply O Object button This copies the object or objects into the upp
66. or refer to Adding custom colors on page 125 to create a new one e Width specifies the thickness of the line 116 OpenOffice org 3 3 Impress Guide 5 Line Line Shadow Line Styles Arrow Styles Line properties Arrow styles Style Style Continuous none none w Color Width E Black v 0 30cm 0 30cm Width E Center M Center 0 00cm E Synchronize ends Transparency Corner style 0 z Style AN A N Figure 92 Main line formatting dialog box Transparency sets the transparency value of the line a useful property when you do not want to hide the background completely Figure 93 illustrates the effects on a line of different degrees of transparency Figure 93 The vertical lines have different levels of transparency 0 25 and 50 The Arrow styles section of this page is only applicable to line segments it has no effect on the line that forms the border of a shape or of a polygon Use this section to set the styles of the two ends of the segment You can configure the two ends independently selecting for each of them the arrow shape Style drop down menu the Width and the termination style Center option Selecting the Center option moves the center of the arrowheads to the end point of the line Figure 94 shows the effects of selecting this option To make the two ends identical select the Synchronize ends option To create new arrowheads use the Arrow styles page as
67. out of the printer turn the pages over and put them back into the printer in the correct orientation to print on the blank side You may need to experiment a bit to find out what the correct arrangement is for your printer 9 On the Print dialog box in the Page sides section select Front sides right pages option from the Include drop down box 10 Click the Print button Tip If your printer can print double sided automatically choose All pages Exporting to PDF Impress can export presentations to PDF Portable Document Format This industry standard file format for file viewing is ideal for sending the file to someone else to view using Adobe Reader or other PDF viewers Quick export to PDF Click the Export Directly as PDF icon to export the entire presentation using the default PDF settings You are asked to enter the file name and location for the PDF file but you do not get a chance to choose a page range or the print quality Controlling PDF content and quality For more control over the content and quality of the resulting PDF use File gt Export as PDF The PDF Options dialog box opens This dialog box has five pages described in this section Make your selections and then click Export Then you are asked to enter the location and file name of the PDF to be created and click Save to export the file Chapter 10 Printing e mailing exporting and saving slide shows Z13 General page of PDF Options dialog bo
68. provided in this dialog are described in Chapter 6 Formatting Graphic Objects Note Unlike other graphic objects tables cannot be rotated Deleting a table To delete a table select it and then press the Delete key on the keyboard Using fields Fields allow the automatic insertion of text into the slide You can think of a field as a kind of formula which is calculated when the document is loaded or printed and the result is written to the document Fields are commonly used when creating templates and slide masters as explained in Chapter 2 Examples of fields include date time slide number file name and author Inserting a field To insert a field into a slide move the cursor where the field will be and then select from the menu bar Insert gt Fields followed by one of these choices e Date fixed inserts the date at the time of inserting the field e Date variable The field is updated to contain the date at the time of opening the file e Time fixed a field displaying the time of insertion e Time Variable a field which is updated to the time of opening the file e Author The author of the presentation This information is derived from the value recorded in the general options To modify this information go to Tools gt Options gt OpenOffice org section then select User Data e Page number inserts the page number of the slide e File name a field with the name of the file By default fields are displayed
69. provides a number of formatting options which are described in this section If the picture toolbar does not appear when an image is selected display it by selecting View gt Toolbars gt Picture from the menu bar rx S OAS os 84 OpenOffice org 3 3 Impress Guide Applying filters 2 Click on the aS icon in the Picture toolbar The toolbar will expand to show the icons in Figure 64 lt ka Use the icon on the toolbar to apply various filters to the selected picture The best way to judge if a filter works for Sey your picture is to try it To apply a filter 1 Select the image so that the green handles around it are displayed Default TOA Pane 2 ow 3 Select the filter you wish to apply To show the name of Figure 64 The graphic the filter hover the mouse pointer over the icon and wait for the tooltip to appear filters available in Impress If you are not satisfied with the effect obtained or you want to try a different one before doing anything else click the Undo button or select Edit gt Undo Bitmap Graphic Filter from the menu bar or press Control Z Table 1 describes briefly each of the available graphic filters and their effects See the Draw Guide for examples of the effects Table 1 Graphic filters and their effects Icon Name Effect a Invert Inverts the color values of a color image or the brightness values of a graysca
70. right or the contents of the selected row down Chapter 7 Including Spreadsheets Charts and Other Objects 155 Adding or removing elements from a chart The default chart includes only two elements the chart wall and the legend also known as the key You can add other elements using the Insert menu Figure 137 The various choices open dialog boxes in which you can specify details Insert Format Tools W Legend Axes Grids Data Labels Trend Lines Mean Value Lines Y Error Bars Special Character Figure 137 Chart Insert menu Formatting the chart The Format menu Figure 138 has many options for formatting and fine tuning the look of your charts Double click the chart so that it is enclosed by a gray border indicating edit mode then select the chart element that you want to format Choose Format from the menu bar or right click to display a pop up context menu relevant to the selected element Format Selection Position and Size F Arrangement Title Legend Axis Grid Chart Wall Chart Floor Chart Area eb Chart Type Data Ranges 3D View Figure 138 Chart format menu The formatting choices are as follows e Format Selection opens a dialog box in which you can specify the area fill borders transparency characters font effects and position of the selected element of the chart 156 OpenOffice org 3 3 Impress Guide e Position and
71. section we will start adding new slides and preparing them for the intended contents Inserting slides This can be done in a variety of ways e Insert gt Slide e Right click on the present slide and select Slide gt New Slide from the pop up menu e Click the Slide icon in the Presentation toolbar Presentation x Slide ka Slide Design Slide Show Sometimes rather than starting from a new slide you want to duplicate a slide you have already inserted To do so select the slide you want to duplicate from the Slides pane and then choose Insert gt Duplicate Slide Selecting a layout In the Tasks pane select the Layout drawer to display the available layouts The Layouts differ in the number of elements a slide will contain from a blank slide toa Slide with six contents boxes and a title Layouts Alen Figure 15 Choosing a slide layout The first slide in a presentation is normally a title slide The Title Slide which also contains a section for a subtitle or Title Only are suitable layouts for the first slide while for most of the slides you will probably use the Title Contents layout To create the title click on Click to add title assuming the Blank Slide layout was not used and then type the title text To adjust the formatting of the title modify the Title presentation style see Chapter 2 Using Slide Masters Styles and Templates for instructions 20 OpenOffice org 3 3 Impress Guide
72. selected 100 means that the bitmap original height will be resized to occupy the whole fill area height 50 means that the height of the bitmap will be half that of the fill area Select from the map the place within the area to which the bitmap should be anchored When this option is selected the bitmap will be tiled to fill the area The size of the bitmap used for the tiling is determined by the Size settings 130 OpenOffice org 3 3 Impress Guide Property Meaning Position X offset Position Y offset Position Autofit Offset Row Offset Column When Tile is enabled enter in this box the offset for the width of the bitmap in percentage values 50 offset means that Impress will place the middle part of the bitmap at the anchor point and start tiling from there This will have a similar effect to the X offset but will work on the height of the bitmap Stretches the bitmap to fill the whole area Selecting this option disables all the size settings If Tile is enabled offsets the rows of tiled bitmaps by the percentage entered in the box so that two subsequent rows are not aligned If Tile is enabled offsets the columns of tiled bitmaps by the percentage entered in the box so that two subsequent columns of bitmaps are not aligned The best way to acquire understanding of these parameters is to use them Figure 112 shows some examples of bitmap fills and the parameters used e
73. template you want to move A list of all the templates contained in that folder appears underneath the folder name 2 Click the template that you want to move and drag it to the desired folder If you do not have the authority to delete templates from the source folder this action copies the template instead of moving it Deleting a template You cannot delete the templates supplied with OOo or installed using the Extension Manager you can only delete templates that you have created or imported To delete a template 1 In the Template Management dialog box double click the folder that contains the template you want to delete Click the template that you want to delete 2 Click the Commands button and choose Delete from the drop down menu A dialog box appears and asks you to confirm the deletion Click Yes 44 OpenOffice org 3 3 Impress Guide Importing a template If the template that you want to use is in a different location you must import it into an OOo template folder To import a template into a template folder from another location on your computer 1 In the Template Management dialog box click the folder into which you want to import the template 2 Click the Commands button and choose Import Template from the drop down menu A standard file browser window opens 3 Find and select the template that you want to import and click Open The file browser window closes and the template appears in the selected template fol
74. the Standard toolbar When using this method the default style and settings are applied to the newly created table The use of the Insert Table button is described more in detail later in this section Modifying a table Once the table is added to the slide you can control its appearance size position and SO on using a combination of the task pane options the Table toolbar and the Table properties dialog box Task pane options The following options are available in the Show section of the task pane e Header Row selected by default it adds a first row with a different background from the rest of the table e Total Row the opposite of Header row if selected it changes the background of the last row to make it stand out from the other rows e Banded Rows selected by default this option colors alternate rows with different backgrounds making it easier to ready data presented in rows e First Column highlights the first column of the table by allocating a darker background to it e Last Column does the same to the last column e Banded Columns when selected alternate columns are colored differently Table toolbar When a table is selected 8 blue square handles appear around the edges and the Table toolbar should be displayed If necessary you can open the toolbar using View gt Toolbars gt Table By default the toolbar will float but you can dock it at any time to the side or top edge of the work area Chapter
75. the Table Design feature described in Chapter 3 is often more suitable and faster To include spreadsheet cells in an Impress slide you can either insert an existing file or insert a new table Inserting a spreadsheet from a file When you insert an existing spreadsheet into your slide subsequent changes that are made to the original spreadsheet file do not affect your slide You can however make changes to the spreadsheet within your slide 1 Go to the slide where you want to insert the spreadsheet 2 Choose Insert gt Object gt OLE Object from the menu bar 3 On the Insert OLE Object dialog box choose Create from file The dialog box changes to show a File field Click Search lt 3 Insert OLE Object Create new Create from file File Cancel E Link to file Search Figure 128 Inserting a spreadsheet file 4 On the Open dialog box locate the file you want to insert and then click OK 5 Choose the Link to file option if you wish to insert the file as a live link The entire spreadsheet is inserted into your slide If you want to show a different Sheet in the spreadsheet double click the spreadsheet and then select a different sheet Inserting a blank spreadsheet To add a blank spreadsheet to a slide 1 Go to the slide where you want to insert the spreadsheet 2 Choose Insert gt Object gt OLE Object from the menu bar 3 On the Insert OLE Object dialog box choose Create new and OpenOffice o
76. with a gray background when you are in edit mode To remove the shading go to View in the menu bar and deselect Field Shading alternatively press Control F8 Customizing fields The appearance of all the fields excluding the page number field can be customized from the corresponding field editor To access the field editor Figure 55 1 Move the cursor to the field and select it 2 Select Edit gt Fields from the menu bar 3 Select the desired format in the dialog box that appears 4 Click OK when satisfied Chapter 3 Adding and Formatting Text vas Ti A similar list of format choices can be accessed by selecting the field and Ip right clicking Edit Field 0 an CO Fixed Language English UK iv Format Figure 55 Setting the Time format for a time field Modifications to the page number fields can be done in two different ways e Select the field and apply the formatting manually e Switch to the slide master editing mode View gt Master gt Slide Master then modify the Background object style as desired Once back in Normal view insert the page numbers from the Insert gt Page Number box See Chapter 2 for more information about editing a slide master Using hyperlinks When inserting text such as a website address or URL that can be used as a hyperlink Impress formats it automatically creating the hyperlink and applying a color and underlining If you do not want Impress to do that selec
77. you wish to edit On the Line and Filling toolbar select Hatching and then choose a hatching fill from the drop down menu A hatching fill is applied throughout the area B Eac Hatching gt a B Ba 14a 16 0 16017 1g E Black O degrees OO EA Black 45 degrees Black 45 degrees a O Black 90 degrees Ee Red crossed 45 degrees Figure 103 Filling with a line pattern Fill with an image You can fill an object only with a bitmap image as opposed to a vector graphic image Select the object you wish to edit On the Line and Filling toolbar select Bitmap and then choose a bitmap fill from the drop down menu Chapter 6 Formatting Graphic Objects 123 MMM Slack amp Bitmap 3 14 15 16 17 1g Brownstone a Ge Netting Smee Leaves m a Sm Artificial Turf rs Daisy Orange aul Fiery vig a PY Figure 104 Filling with an image Using the Area dialog box In addition to using the Line and Filling toolbar you can use the Area dialog box to apply existing fills and create your own To open it choose Format gt Area from the menu bar or click on the paint bucket icon on the Line and Filling toolbar or right click on the object and select Area Area Area Shadow Transparency Colors Gradients Hatching Bitmaps Gradient Hatching Bitmap E Magenta fe Brown E Gray __ Light gray Me Light blue E Light green J
78. z 1 a P F ri J 3 p i F oAuthors Original Bitmap lt e odiAuthors lt octAwthors oo oddAuthors lt OgdAuthors Original size l Anchor to left corner No of ee ae Authors oo Authors Authors Authors OcnAauthors Griginaksize Anchor middle re authors 2 oe 30 column offset eye Tat hoes Relate size 35 Width 25 height 4nchor to top lett comer No offset Figure 112 Examples of bitmap fill Chapter 6 Formatting Graphic Objects 131 Creating and importing bitmaps You can add import new bitmap fills or create your own pattern on a 8x8 grid using the Bitmaps tab of the Area dialog box shown in Figure 113 To create a bitmap fill 1 Start with the Blank bitmap type on top of the list to activate the Pattern editor 2 Select the Foreground and Background colors 3 Start creating the pattern by clicking with the left mouse button the squares pixels that you want to be painted in the foreground color Use the right mouse button to apply the background color Check the preview window to see if the desired effect is achieved 4 When done click Add to save the pattern Properties Pattern Editor Blank Sky Pees Water ee Coarse grained b a or Import PEREP eta Droplets EEEN n eas Mercury eee Gravel LAJ ll Figure 113 The Bitmaps page of the Area fill dialog box To import a bitmap created in Draw or another program 1 Click the Imp
79. 3 Adding and Formatting Text 69 9 I 11 13 I 15 8 10 12 14 16 1 Create Table 7 Merge Cells 13 Insert Row 2 Line Style 8 Split Cells 14 Insert Column 3 Line Color border 9 Optimize 15 Delete Row 4 Borders 10 Top alignment 16 Delete Column 5 Area style filling 11 Center alignment 17 Table design 6 Available fillings 12 Bottom alignment 18 Table properties Figure 51 The Table Toolbar The Table toolbar contains the majority of the tools you need to manipulate a table these are described below Create Table Use to create a new table on the selected slide Opens the Insert Table dialog box where you can select the desired number of rows and columns Click on the small black triangle next to the button to open the graphic tool for inserting a table To use the tool move the mouse to the right and down in the grid until you reach the cell you want to be the last and click there Figure 52 Creating a 5x4 table with the graphic tool Any newly inserted table is given a set of default attributes such as color Note scheme banded rows header row and so on Currently such defaults are hard coded in OOo and cannot be changed Line Style Use to change the style of the line of the selected cells Opens a new dialog box where you can choose from a range of predefined styles 70 OpenOffice org 3 3 Impress Guide Line Color Open a color selection dialog box where you can choose the color of the lines around the selected cells B
80. 3 Impress Guide Ce GREE et ick on the Text icon on the Drawing toolbar If the Ztoolbar with the text icon is not visible choose View gt Toolbars gt Drawing Click and drag to draw a text box on the slide Do not rry about the vertical size the text box will expand if needed as you type To reposition the text box to a ifferent part of the slide Release the mouse button when finished The cursor appears in the text box which is nbw in edit mode ee Agray hashed border ype or paste your text in the text box Click outside the text box to deselect it rere T T T E ON Text SNS mee af x HE a Figure 29 Selected text box and text toolbar Moving a text box In Normal view notice how the pointer changes from an arrow to an I beam as you move it over the text in a text box 1 Click when the pointer becomes an I beam The text box is now in edit mode In this mode a gray border is visible around the text box edges Move the I beam or pointer over the gray border Notice how it changes Shape becoming the usual move symbol for example a hand When the move symbol appears click once Blue selection handles appear Click anywhere in the text box or on the gray border except for the blue handles and drag to move the text box A semi transparent copy of the text box shows where your text box will be placed See Figure 30 Release the mouse button when the text box is in
81. 6 2400 17 83 Original Size Height Figure 67 The options available when cropping a picture e Left Right Top and Bottom the function of these boxes changes according to the choice made between Keep scale and Keep image size In both cases when a value is entered in one of these boxes the image is cropped by that amount For example a value of 3cm in the Left box will cut 3cm from the left side of the picture Chapter 4 Adding and Formatting Pictures 87 When Keep scale is selected the size of the image also changes so in this example the width will be reduced by 3 cm If Keep image size is selected instead the remaining part of the image is enlarged positive values for cropping or shrunk negative values for cropping so that the width and height of the image remains unchanged Note that the Width and Height fields change as you enter the values when in this mode Use the thumbnail next to these fields to determine the correct amount by which to crop e Scale Width and Height specify in percentages the scaling of the picture The size of the image changes accordingly e Image size specify the size of the image in your preferred unit of measurement The image enlarges or shrinks accordingly e Original size when clicked restores the original image size Deleting a picture 1 Click on the picture if necessary to show the green resizing handles 2 Press Delete Creating an image map An image map de
82. 8 highlights the importance of giving descriptive names to the Tip slides in the presentation Refer to Renaming a slide on page 169 for 4 5 the instructions on how to perform this operation If desired select the Link option Click OK The slides are inserted after the selected slide in the presentation Chapter 8 Adding and Formatting Slides Notes and Handouts 167 Insert Slides Objects El EN file 0 Document320Files Open 200ffic Slide 1 gt eide Cancel Slide 3 Slide 5 Link Delete unused backgrounds Figure 148 Inserting slides from another presentation To copy and paste slides between presentations 1 Open the presentations that you want to copy from and paste into 2 In the presentation containing the slides that you want to copy choose View gt Slide Sorter 3 Select the slides and then choose Edit gt Copy or click the Copy button on the main toolbar or press Control C 4 Change to the presentation where you want to paste the slides and then choose View gt Normal 5 Select the slide that you want the copied slides to follow and then choose Edit gt Paste or click the Paste button on the main toolbar or press Control V To move slides between presentations 1 Open the presentations between which to move slides Arrange the windows so both presentations are visible Choose View gt Slide Sorter in each window 2 I
83. AutoLayout area 54 Presentation Wizard 231 Print dialog box 208 print file directly 208 print options 228 234 printing black and white 211 brochure 212 default settings 212 general options 209 handouts 211 Index 253 multiple pages per sheet 209 notes Impress 211 page orientation 209 selecting what to print 210 Professional Template Pack extension 244 Q quick editing option 231 Quickstarter 8 R range selection spreadsheet 150 Rehearse Timings 193 remove manual formatting 32 removing personal data 224 resizing pictures 83 resolution options 232 ring 95 rotating pictures 83 rounded rectangle 95 rulers 232 S screen settings 174 security of PDF 218 set in circle perspective 102 set to circle slant 102 settings options 231 Shadows 133 shapes 3D 107 aligning 103 arranging 105 basic 93 convert 108 creating 94 grouping 95 Shared extension 243 Shortcut keys 248 Show Hide Slide icon 190 Slide Design dialog box 30 Slide elements modifying 22 Slide master 23 adding text 39 apply 29 author information 39 create 29 description 28 fields 39 loading additional 30 modifying 31 Slide pop up submenu 166 Slide show custom 190 hide slides 190 organizing 188 Rehearse Timings 193 running 24 settings 188 timing of automatic slide changes 193 transitions 24 204 Slide Sorter view 14 Slide transition effects 217 Slides adding to a presentation 167 animations 194 backg
84. Comment from the main menu to display the comment box of Figure 155 in the top left corner of the slide Once you are finished typing your comment you can close the comment box by clicking anywhere outside the comment box Each comment is color coded and marked with the initials of the author as well asa sequential number and is shown in the top left corner of the slide in Normal view Clicking on a comment box displays the full text of the comment The size of the comments box is fixed and scroll bars are included when needed 176 OpenOffice org 3 3 Impress Guide This is a comment Michele Zarri Today 17 04 a Figure 155 Comments text box in action Editing deleting and replying to comments You can only edit comments if you created them You can reply to a comment created by a different person by selecting Reply from the comments menu described below A limited set of options is available for formatting the comment text these can be accessed by right clicking on the comment box Use the pop up menu to apply one or more font attributes bold italic underline strikethrough and to paste the contents of the clipboard When a comment box is open you can click on the small triangle pointing down in the lower right part of the comments box to display the comments menu shown in Figure 156 Use this menu to delete the current comment delete all the comments from the author of the selected comment or delete all the comments
85. General page Links page of PDF Options dialog box On the Links page you can choose how links are exported to PDF General Initial View User Interface Links Security _ Convert document references to PDF targets _ Export URLs relative to file system Cross document links Default mode Open with PDF reader application Open with Internet browser Figure 200 Links page of PDF Options dialog box Export bookmarks as named destinations If you have defined Writer bookmarks Impress or Draw slide names or Calc sheet names this option exports them as named destinations to which Web pages and PDF documents can link Convert document references to PDF targets If you have defined links to other documents with OpenDocument extensions such as ODT ODS and ODP this option converts the files names to PDF in the exported PDF document Chapter 10 Printing e mailing exporting and saving slide shows 217 Export URLs relative to file system If you have defined relative links in a document this option exports those links to the PDF Cross document links Defines the behavior of links clicked in PDF files Security page of PDF Options dialog box PDF export includes options to encrypt the PDF so it cannot be opened without a password and apply some digital rights management DRM features General Initial view User Interface Links Security Set open password Mo open password set P
86. Light cyan s o Figure 105 Area page of the area formatting dialog box Use the Area tab to apply predefined fills both those supplied with OpenOffice org and those you create yourself Use the Colors Gradients Hatching and Bitmaps tabs to define new fills as described in Creating new area fills on page 125 The Transparency tab is discussed on page 134 To make the object cast a shadow see page 133 To apply an area fill first select in the top left drop down list the required fill type The page changes to show in the middle section the list of predefined styles for that fill type 124 OpenOffice org 3 3 Impress Guide Note In the Area dialog box the choice for no fill is None rather than Invisible When using the Area tab of the Area dialog box some additional options may become available once you have selected the fill type and one of the available fill styles e For gradient fills you can override the number of steps increments that Should be applied to the transition from one color to the other To do so select Gradient on the Area tab and deselect the Automatic option under Increments Then enter the number of steps required in the box to the right Area Shadow Transparency Colors Gradients Hatching Bitmaps Fill Increments E Automatic 64 EE Gradient 1 a Me Gradient 2 For hatching you can apply a different background color by selecting the Background color option and choosing a
87. Nested list with mixture of numbers and bullets Changing the order of the outline level lines Click once in a line of text to place the cursor in it then click on the Outline tab to the right of the Normal tab in the Workspace and use the Promote Demote buttons in the Text Formatting toolbar to move the text to the appropriate position and give it the appropriate outline level tg The button with the arrow pointing left promotes the list entry by one level for example from Outline 3 to Outline 2 the right arrow button demotes the list entry by one level the up and down arrow buttons move the list entry Numbering adjusts automatically You can also use the Tab key and Shift Tab keys to promote and demote the outline level of a line in a list Tip Using tables Tables are a powerful mechanism to convey structured information quickly so they represent an important tool when creating a presentation You can create tables directly in Impress there is no need to embed a Calc spreadsheet or a Writer text table although in some circumstances it makes sense to do so as the functionality provided by a Calc spreadsheet is far superior to that provided by an Impress table Many predefined table designs are available in the Table design section of the task pane Chapter 3 Adding and Formatting Text 67 Tasks e Master Pages p Layouts Table Design Styles View X Show MOOROEe b Custom Animation b Slide
88. Not All the slide masters used in the template become available for use in ore other presentations Setting a default template You can set a custom presentation template to be the default template You can reset the default later if you choose Setting a custom template as the default You can set any template to be the default as long as it is in one of the folders displayed in the Template Management dialog box To set a custom template as the default 1 From the main menu choose File gt Templates gt Organize The Template Management dialog box opens 9 Personal Correspondence and De 9 Presentation Backgrounds 0 Presentations Figure 27 Template Management dialog box 42 OpenOffice org 3 3 Impress Guide 2 In the box on the left double click the folder containing the template that you want to set as the default then select the template 3 Click the Commands button 4 From the drop down menu choose Set As Default Template The next time that you create a document by choosing File gt New the document will be created from this template Resetting the default to Impress s built in Default template To re enable Impress s Default presentation background template as the default 1 In the Template Management dialog box in the box on the left click the Presentation Backgrounds folder 2 Click the Commands button 3 From the drop down menu choose Reset Default Template gt Presentation Use the
89. OF document will not be encrypted Permission password set POF document will be restricted Printing Not permitted Low resolution 150 dpi High resolution Changes Not permitted Inserting deleting and rotating pages Filling in Form Fields Commenting Filling in Form Fields O Any except extracting pages Enable copying of content Enable text access For accessibility tools Figure 201 Security page Permission settings are effective only if the user s PDF viewer respects the Note Settings e With an open password set the PDF can only be opened with the password Once opened there are no restrictions on what the user can do with the document for example print copy or change it e With a permissions password set the PDF can be opened by anyone but its permissions can be restricted See the options on Figure 201 e With both the open password and permission password set the PDF can only be opened with the correct password and its permissions can be restricted 218 OpenOffice org 3 3 Impress Guide Figure 202 shows the pop up dialog box displayed when you click the Set open password button on the Security page of the PDF Options dialog box General Initial view User Interface Links Security Set open password Mo open password set POF document will not be encrypted Set permission password Set Open Password Password EEEk Confirm kakkksksk sk Figure 202 S
90. Update Style icon 142 OpenOffice org 3 3 Impress Guide Dimension Line First line indent Heading Heading 1 Figure 127 Updating a style from a selection Any changes you make to a style are effective only in the document on which you are working The changes do not go into any associated template If you want the changes to apply to more than one document you need to change the template see Chapter 2 Tip Applying graphics styles You can apply a graphics style in two ways both starting from the Styles and Formatting window First make sure that the graphics styles are shown then do one of the following e Select the object to which you want to apply a graphics style and double click on the name of the style you want to apply e Click the Fill Format mode icon 2 The mouse pointer changes to this icon Position the moving icon on the graphic object to be styled and click the mouse button This mode remains active until you turn it off so you can apply the same style to several objects To quit Fill Format mode click the Fill Format mode icon again or press the Esc key e When Fill Format mode is active a right click anywhere in the document undoes the last Fill Format action Be careful not to accidentally right click and thus undo actions you want to keep At the bottom of the Styles and Formatting window is a drop down list Tip You can choose to show all styles or groups of styles such as applied styles or in
91. Wizard unless you have elected to turn the Wizard off When you choose File gt New gt Presentation from the menu bar if the Presentation Wizard is active the Wizard offers several choices for a new presentation one of which is From template If you have turned the Presentation Wizard off when you start a new presentation by choosing File gt New gt Presentation from the menu bar OOo uses the default presentation template If you have not defined your own default template OOo uses a blank template supplied with the program Using templates supplied with OOo Impress comes with a set of predefined templates Two are in the Presentations folder and the others are in the Presentation backgrounds folder The difference between them is that Presentation templates include a series of slides with sample titles and topics while Presentation background templates have only backgrounds and background objects Both types have predefined presentation and graphics styles You can create a new presentation from a previously saved presentation template by choosing File gt New gt Templates and Documents from the menu bar This opens the Templates and Documents Templates window To open a new presentation based on a template double click that template s name in the list Using templates from other sources If you have created your own templates or imported templates from another location they are probably stored in the My Templates folde
92. Workspace below the View buttons changes depending on the chosen view The workspace views are described in detail on page 12 Toolbars Many toolbars can be used during slide creation they can be displayed or hidden by clicking View gt Toolbars and selecting from the menu You can also select the icons that you wish to appear on each toolbar For more information refer to Chapter 11 Setting Up and Customizing Impress Many of the toolbars in Impress are similar to the toolbars in Draw Refer to the Draw Guide for details on the functions available and how to use them Status bar The status bar located at the bottom of the Impress window contains information that you may find useful when working on a presentation Rectangle selected TE 156 4 63 1 4 495x290 Information Position Unsaved Satar changes signature Figure 4 Left end of the Impress status bar Slide 1 7 1 Layout Default oe e 75 i Slide Page Zoom slider Zoom number style percent Figure 5 Right end of Impress status bar From left to right you will find e A general information area which changes depending on the selection For example Text area TextEdit Paragraph x Row y Column z Charts spreadsheets Embedded object OLE ObjectName selected Graphics Bitmap with transparency selected e The position of the cursor or of the top left corner of the selection measured from the top left corner of the slide
93. acter or click the Character button 4 on the Text Formatting toolbar If a toolbar with the text icon is not visible choose View gt Toolbars gt Text Formatting The Character dialog box appears Note that character styles do not exist in Impress Font page Use the Font page to select the desired font type its base attributes Italic Bold etc as well as the size A sample of the font is displayed in the lower part of the dialog box You can also specify the language of this style Character Font Font Effects Position Typeface Regular The same font will be used on both your printer and your screen Figure 35 The dialog box to set the basic font attributes When writing a presentation in multiple languages you can make the best of the language setting by creating two styles that only differ in the language but are otherwise the same This allows you to check the spelling of all of the contents without affecting the appearance Tip This page is available when creating or modifying a presentation style or a graphics style If Asian language support has been enabled Tools gt Options gt Language Settings gt Languages the Font page looks like Figure 36 56 OpenOffice org 3 3 Impress Guide Font Font Effects Position Western text font ooH i oo2i i i i 2ANAA __ J Font Typeface Regular Language Asian text font o i iM i io2 iA Font Typeface Size
94. ailable master pages slides Loading additional slide masters Sometimes in the same set of slides you may need to mix multiple slide masters that may belong to different templates the use of templates is explained later in Working with templates on page 40 For example you may need a completely different layout for the first slide of the presentation or you may want to add a slide from a different presentation to your current presentation based on a template available on the hard disk The Slide Design dialog box Figure 18 makes this possible Access this dialog box either from the menu bar Format gt Slide design or from the pop up menu that appears when right clicking on a slide in the Slides pane The main window in the dialog box shows the slide masters already available for use To add more 1 Click the Load button 2 Select in the new dialog box the template from which to load the slide master Click OK 3 Click OK again to close the slide design dialog box The slide masters in the template you selected are now shown also in the Master Pages section of the Tasks pane in the Available for use subsection 30 OpenOffice org 3 3 Impress Guide The slide masters you have loaded will also be available the next time you Note load the presentation If you want to delete the unused slide masters click the corresponding checkbox in the Slide Design dialog box Slide Design Select a slide design Cancel He
95. al End horizontal End vertical Figure 122 Setting up the connector properties Working with graphics styles To achieve consistency in the style across the slides of a presentation or a presentations portfolio or simply to apply the same formatting to a large number of objects the best approach is to use graphics styles Graphics styles are the equivalent for graphic objects of paragraph styles for text A graphics style groups all the formatting attributes that a graphic object can have and associates this with a name making them quickly reusable If a style is modified for example by changing the area transparency the changes are automatically applied to all the graphics with that style Chapter 6 Formatting Graphic Objects 139 If you use Impress frequently a library of well defined graphics styles is an invaluable tool for speeding up the process of formatting your work according to your taste or any style guidelines you may need to follow company colors fonts and so on Use the Styles and Formatting window to access styles you will need often If the window is not visible press F11 or click the Styles and Formatting icon at the left hand end of the formatting bar or select Format gt Styles and Formatting from the menu bar Press F11 again when the dialog box is not needed to maximize the workspace area Linked graphics styles Graphics styles support inheritance that is a style
96. allelogram Pentagon Right Right Triangle Cire lamong dl ianole Very fast Automatic preview Figure 174 Custom Animation dialog box Choices may vary depending on the selected object for example pictures and text have different Emphasis choices Choosing additional properties of an animation effect Many animations have a set of properties that you can set or change For example if you choose the Change Font Color effect on the Emphasis page you can specify the font color If you choose Fly In on the Entrance page you can specify the direction from which the object flies in The label on the properties box changes depending on the choices available for each effect For example a Fly In effect has a box labelled Direction and a Change Font Color effect has a box labelled Font color 196 OpenOffice org 3 3 Impress Guide Example Using multiple animation effects To illustrate how you can set up multiple effects let s look at a common animation list items fly in one at a time from the bottom of the slide and as each new item appears the previous items change to a different color Here is how to create these effects Step 1 Apply the fly in effect to individual list items 1 Display the Custom Animation page of the Task pane 2 Create a slide with several items in a bullet list Our example slide Figure 175 has four Slide Sorter Tasks View X Normal Outline N
97. ally even if an automatic transition has been set up e Mouse pointer visible shows the mouse pointer during a slide show If you do not have a laser pointer or other device to highlight items of interest during the show this can be quite useful e Mouse pointer as pen enables you to write or draw on slides during the presentation Anything you write with the pen is not saved when you exit the Slide show The color of the pen cannot be changed e Navigator visible displays the Navigator during the slide show For more about the Navigator see Chapter 1 Introducing Impress e Animations allowed displays all frames of animated GIF files during the slide Show If this option is not selected only the first frame of an animated GIF file is displayed This has nothing to do with the slide animations described in Using slide animation effects on page 194 e Change slides by clicking on background advances to the next slide when you click on the background of a slide Other ways of advancing to the next Slide include pressing the spacebar on the keyboard e Presentation always on top prevents any other program window from appearing on top of the presentation In the Multiple displays section you can choose which display to use for full screen slide show mode if the current desktop is displayed on more than one monitor If the current desktop spans only one monitor or if the multiple display feature is not Supported on the current s
98. ame In text boxes created automatically by Impress called AutoLayout the outline styles available are by default bulleted lists while for normal text boxes an additional step is required to create a bulleted list Creating lists in AutoLayout text boxes Every text box included in the available layouts is already formatted as a bulleted list therefore to create a bulleted list the only necessary steps are 1 From the Layout pane choose a slide design that contains a text box Those are easily recognizable from the thumbnail 2 Click in the text box that reads Click to add an outline 3 Type the text then press Enter to start a new bulleted line The default list type is a bulleted list To customize the list appearance or to change from bulleted to numbered and vice versa refer to Changing the appearance of the list on page 63 Press Shift Enter to start a new line without creating a new bullet or number The new line will have the same indentation as the previous line Tip Click the bullets icon on off on the text formatting toolbar for a line without bullet If the text formatting toolbar is not showing enable it by selecting View gt Toolbar gt Formatting in the menu bar Creating lists in other text boxes To create a list in a text box follow these steps 1 Place the cursor in the text box 2 Click the Bullets On Off button in the text formatting toolbar 3 Type the text and press Enter to start a ne
99. an AutoAbstract from Writer to Impress To send an AutoAbstract from Writer to Impress the text must contain headings formatted with the default Heading paragraph styles Use the AutoAbstract feature to copy the headings and a number of subsequent paragraphs to a new presentation You can specify the number of outline levels as well as the number of paragraphs displayed 1 2 3 4 Choose File gt Send gt AutoAbstract to Presentation On the Create AutoAbstract dialog box Figure 152 choose the number of outline levels to be copied to the presentation For example if you choose 4 levels all paragraphs formatted with Heading 1 to Heading 4 are included along with the number of paragraphs specified in Subpoints per level The new presentation opens in Outline view Click on the Normal tab to populate the slides in the Slides pane If an outline has too many points to fit on one slide see Expanding a slide on page 169 or duplicate the slides and manually change their contents as described in Duplicating a slide on page 168 172 OpenOffice org 3 3 Impress Guide Create AutoADstract Propertes Induded outline levels 3 Subpoints per level i Cancel The abstract contains the selected number of paragraphs from the included outline levels Figure 152 Choosing outline levels for an autoabstract Copying and pasting an outline Use this method to add slides from an outline to an existing presentation
100. anchor Left oo eee i baalen a s Top 0 05 bali l Bottom 0 057 SS _ S E _ Full width Figure 121 Main dialog box to set the text properties In the Spacing to borders section specify the amount of space to be left between the border of the shape or line and the text this is similar to the settings for indentation and spacing for paragraphs The text anchor grid in the bottom right corner of the dialog box is used to decide where to anchor the text The Full width option determines if the anchoring should be performed to the full width of the shape Text animation Use the Text Animation page to add special effects to the text Choose between the four options on the list and when applicable the direction of the effect by picking one of the four arrow buttons to the right The available effects are e Blink the text will blink on the screen e Scroll through the text will move into the shape and then out following the chosen direction e Scroll back and forth the text will move first in the chosen direction but will bounce back at the shape border e Scroll in the text will scroll in towards the given direction starting from the edge of the shape and stop in the center The default is no animation The other properties that can be set are e Start inside option when set the animation will start from inside the shape e Text visible when editing option set this box to see the text whil
101. ange the background of individual slides as described on page 175 Chapter 8 Adding and Formatting Slides Notes and Handouts 173 To start click the Normal tab in the main work area or select View gt Normal in the menu bar Select Format gt Page from the menu bar or right click and choose Page Setup to open the Page Setup dialog box shown in Figure 153 The Page tab has three sections Paper format Margins and Layout settings Settings on this tab affect all slides in the presentation Page Setup ExT Page Background Faper format Format Screen Width 11 02 Height a27 Orientation Portrait Text direction Left to right horizontal Landscape Paper tray From printer settings Margins Layout settings Left Right 00 Format Top V Fit object to paper format Bottom Cancel Help Reset Figure 153 The Page Setup dialog box In the Paper format section select the preferred Paper format from the drop down list The dimensions change automatically when a standard format is selected The list contains selections for displaying the slides as well as printing them on paper The default values for the Screen settings are optimized for screen presentation 4 3 ratio If your computer uses a wide screen monitor you may wish to take advantage of that by selecting the User format and editing the Width and Height manually In the Margins section change the spacing between the edges of th
102. ariable field 73 decimal point character 61 default formatting 32 51 default settings 212 Define Custom Slide Show dialog box 191 deleting pictures 88 depth tool 108 digital signature 224 distorting an image 101 Drawing toolbar 92 duplicate 111 E e mail attachment 223 Effect Options 202 encryption of PDF 218 expand slide 169 export directly as PDF 213 exporting to PDF 213 Extension Manager 41 extensions 242 extrusion on off tool 107 eyedropper 34 F FDF 215 fields 39 customizing 73 Index 251 inserting 73 file name field 73 file inserting 163 Fill Format mode 143 filters 85 Flash export 219 flip an object 100 folded corner 95 font effects 57 font selection 56 Fontwork 112 Fontwork toolbar 113 Format Cells dialog box 151 formatting Chart 156 connectors 139 spreadsheet cells 150 text 137 Formatting marks options 53 formatting pictures 83 formulas inserting 163 frame 95 frame by frame animation 110 function keys 247 G Gallery adding atheme 82 adding images 81 deleting images 82 displaying 80 Hide Show button 81 themes 81 general options for Impress 230 glue points custom 106 inserting 106 moving 106 gradient fill 122 graphic filters 85 graphic styles 35 graphics 3D tools 107 duplicate 111 interaction 109 resizing 97 rotating 98 graphics mode 86 graphics styles creating 140 formatting text 51 new Style from selection 142 working with 139 grayscale mode 86 grid 103 grid o
103. asting the text into an AutoLayout area then to give the pasted text the same look and feel of the rest of the presentation apply the appropriate outline style to the text To do so 1 Paste the text in the desired position Do not worry if it does not look right it will in a minute 2 Select the text you have just pasted see Selecting text on page 54 for details on how to do that 3 Select Format gt Default formatting from the menu bar This operation will assign one of the nine Presentation styles to the text depending on where the insertion is made T 4 4 Use the four arrow buttons in the Text Formatting toolbar to move the text to the appropriate position and give it the appropriate outline level The button with the arrow pointing left promotes the list entry by one level for example from Outline 3 to Outline 2 the right arrow button demotes the list entry by one level the up and down arrow buttons move the list entry 5 Apply manual formatting as required to sections of the text to change font attributes tabs and so on If you are pasting text into a text box you can still use styles to quickly format the text Note that only one graphic style can be applied to the copied text To do this 1 Paste the text in the desired position Chapter 3 Adding and Formatting Text 51 2 Select the text you have just pasted see Selecting text on page 54 for details 3 Select the desired graphic
104. ating or moving objects To the page margins Extend edges L_ To object frame _ When rotating 15 00 degrees L_ To object points Point reduction 15 00 degrees 2 Snap range SPixels Figure 217 Specifying grid options for Impress Snap section A graphic object will be snapped aligned with an existing reference point if it is dragged within snap range of that point Whether the distance is measured from the mouse pointer or from the edge of the object depends on the setting of Contour of each individual object in the View options page To snap lines snaps the edge of a dragged object to the nearest snap line when you release the mouse button You can also use the Snap to Guides icon on the Options toolbar To the page margins aligns the contour of the graphic object to the nearest page F margin You can also use the Snap to Page Margins icon on the Options toolbar To object frame aligns the contour of the graphic object to the border of the nearest graphic object You can also use the Snap to Object Border icon zj on the Options toolbar To object points aligns the contour of the graphic object to the points of the nearest graphic object You can also use the Snap to Object Points icon toolbar on the Options Snap range defines the distance within which snapping occurs Impress snaps to a Snap point only if the mouse pointer or the object contour is nearer to that point than the distance selected in the Sna
105. bitmap Click OK to apply it A dialog box opens asking if the background should be applied to all the slides If you click Yes Impress automatically modifies the slide master for you Modifying the slide show By default the slide show will display all the slides in the same order as they appear in the slide sorter without any transition between slides and you need some keyboard or mouse interaction to move from one slide to the next Now is a good time to review the entire presentation and answer some questions Run the slide show at least once see Running the slide show on page 24 before answering them You might want to add some questions of your own 1 Are the slides in the correct order If not some of them will need to be moved 2 Is the information well spaced and visible to members of an audience at the back of a large room They may not be able to see information at the bottom of a slide so you may need to design your presentation to fit the top three quarters of the screen 3 Would an additional slide make a particular point clearer If so another slide needs to be created 4 Do some of the slides seem unnecessary Hide or delete them 5 Would custom animations help some of the slides Advanced technique 6 Should some of the slides have a different slide transition than others The transition of those slides should be changed If one or more slides seem to be unnecessary hide the slide or slides Ca
106. bject To the right of the Angle text box 8 default rotation values can be easily selected Chapter 5 Managing Graphic Objects 99 Flip an object Select an object and click on the Flip icon ad You will see a dashed line through the middle of the object This dashed line is the axis of symmetry The object will be reflected about this line Move one or both ends of the line with your mouse to set the orientation of the axis Then grab any one of the eight green handles and move it across to the other side of the dashed line The new position of the figure is shown faintly until the mouse is released If you press the Shift key while moving the line the line will rotate in 45 Note degree increments Mirror copies This useful command does not exist in Draw or Impress It can however be easily emulated Move the axis of symmetry to the desired location of the mirror axis Copy the object to the clipboard Flip the object then click on an empty area of the page in order to deselect the object Paste from the clipboard to put a copy of the object in its original location and now you have a mirror copy E m Figure 77 Making a mirror copy of an object 100 OpenOffice org 3 3 Impress Guide Distorting an image Three tools on the Mode toolbar let you drag the corners and edges of an object to distort the image The Distort tool distorts an object in perspective the Set to Circle slant and Set in Circ
107. border 2 Move the cursor to the edge of the text box and click the left mouse button The gray border now shows blue selection handles 3 Press Delete 50 OpenOffice org 3 3 Impress Guide Sometimes it is faster to to delete a text box by dragging a selection Tip rectangle around the text box and then hitting the Delete key Take care to avoid selecting and accidentally deleting other text boxes or shapes Inserting text Pasting text Text may be inserted into the text box by copying it from another document and pasting it into Impress However the pasted text will probably not match the formatting of the surrounding text or that of the other slides in the presentation This may be what you want on some occasions however in most cases you want to make sure that the presentation style is consistent There are several ways to ensure consistency these methods are explained below Pasting unformatted text It is normally good practice to paste text without formatting and apply the formatting later To paste without formatting either press Control Shift V and then select Unformatted text from the dialog box that appears or click on the small black triangle next to the paste symbol in the standard toolbar a and select Unformatted text The unformatted text will be formatted with the outline style at the cursor position in an AutoLayout text box or with the default graphic style ina normal text box Formatting pasted text If p
108. box type a new name for the slide and then click OK Expanding a slide Sometimes you will have a slide with too many sub points to fit in the space available Instead of reducing the font size or using other methods to squeeze more text into the space it is usually better to subdivide the contents of the slide into two or more Slides As mentioned in the Tip above you can duplicate the slide and manually split the points Another way is to expand the contents of the slide To do this 1 optional Duplicate the slide in case it is needed later 2 Choose Insert gt Expand Slide from the menu bar Impress creates a new slide for each instance of the highest outline level The outline text becomes the title of the new slide Outline points below the top level on the original slide are moved up one level on the new slide 3 If required repeat steps 2 and 3 on any slide where level 2 entries of the outline exist to expand those as well Figure 149 shows a slide with an outline consisting of three high level points and two second level points under bullet point 2 The Expand command has generated three Slides each having as title the first level outline and if present the second level points in the text area Caution For the Expand command to work ensure that the slide layout contains only one text AutoLayout box If the layout of the slide is not suitable for expansion the menu item is grayed out Chapter 8 Adding an
109. c preview With this option selected when you make any changes in a slide transition the new slide is previewed in the Slide Design area including its transition effect Tip Running the slide show To run the slide show do one of the following e Click Slide Show gt Slide Show on the main menu bar e Click the Slide Show button on the Presentation toolbar or the Slide Sorter toolbar Figure 11 e Press F5 or F9 F5 only on a Mac If the slide transition is Automatically after x seconds let the slide show run by itself If the slide transition is On mouse click do one of the following to move from one Slide to the next e Use the arrow keys on the keyboard to go to the next slide or to go back to the previous one e Click the mouse button to advance to the next slide e Press the Spacebar on the keyboard to advance to the next slide Right click anywhere on the screen to open a menu from which you can navigate the slides and set other options When you advance past the last slide the message Click to exit presentation appears Click the mouse or press any key to exit the presentation To exit the slide show at any time including at the end press the Esc key 24 OpenOffice org 3 3 Impress Guide Using Impress on a Mac Some keystrokes and menu items are different on a Mac from those used in Windows and Linux The following table gives some common substitutions for the instructions in this book For a more de
110. can be linked to another parent style so that it inherits all the formatting settings of the parent You can use this property to create families of styles 4 Styles and Formatting Parent aa fy 1 Heading a Heading1 Heading w MasterBox El E gt ere reer Peter rrr errr rer YellowBox MasterLineStyle BlueLine GreenLine RedLine YellowLine Object with arrow aKa Hierarchical For example if you need multiple boxes that differ in color but are otherwise identically formatted the best way to proceed is to define a generic style for the box including borders area fill font and so on and a number of hierarchically dependent styles which differ only in the fill color attribute If later you need to change the font size or the thickness of the border it is sufficient to change the parent style and all the other styles will change accordingly Creating graphics styles You can create a new graphics style in two ways e Using the Style dialog box e From a selection 140 OpenOffice org 3 3 Impress Guide Creating a new graphics style using the Style dialog box cy Choose the Graphics Styles icon at the top of the Styles and Formatting window To link a new style with an existing style first select that style and then right click and choose New Otherwise select Default then right click and choose New a B B Default Dimension Line Firs
111. ck the Add button to add the newly created gradient to the list Tip The newly created gradients remain available to all the OpenOffice org components and also for future presentations It pays to give them memorable names Table 3 Gradient properties Property Meaning Center X For Radial Ellipsoid Square and Rectangular gradients modify these values to set the horizontal offset of the gradient center Con For Radial Ellipsoid Square and Rectangular gradients modify these values to set the vertical offset of the gradient center Angle For all the gradient types specifies the angle of the gradient axis Increase this value to make the gradient start further away from the Border border of the shape From The start color for the gradient In the edit box below enter the intensity of the color 0 corresponds to black 100 to the full color To The end color for the gradient In the edit box below enter the intensity of the color 0 corresponds to black 100 to the full color 128 OpenOffice org 3 3 Impress Guide Creating hatching patterns You can create new hatching patterns or modify existing ones Start by selecting the Hatching tab of the Area dialog box Area Shadow Transparency Colors Gradients Hatching Bitmaps Propertes spacing 0 04 Angle 45 degrees zj e C g e Line type Single Line color E El B FE Black 0 degrees UI Black 30 degrees
112. complete the extension is listed in the Extension Manager dialog box The slide masters from the templates will now appear in the list of Available Master Pages in the Tasks Pane Figure 17 To get extensions that are listed in the repository you can open the Extension Manager and click the Get more extensions here link You do Tip not need to download them separately as in step 1 above It is also advised that you use the Extension Manager to check for any new Impress updates Creating your own templates To create a template from a presentation 1 Open the presentation that you want to use for a template 2 From the main menu choose File gt Templates gt Save The Templates window opens see Figure 26 3 In the New template field type a name for the new template 4 In the Categories list click the folder in which you want to store the template This is usually the My Templates folder unless you have created other folders To learn more about template folders see Organizing templates on page 44 5 Click OK OOo saves the new template and the Templates window closes Chapter 2 Using Slide Masters Styles and Templates 4 E late Cancel New template MyNewT emp Templates _ _ _ a Categories Templates Miscellaneous Other Business Documents Fersonal Correspondence and Doa phb Organizer Presentation Backgrounds Presentations Figure 26 Saving a new template
113. con on the text formatting toolbar Selecting the entries For the entire list 1 Select the entire list or click on the gray border of the text box so that just the green resizing handles are displayed 2 Select Format gt Bullets and Numbering or click on the Bullets and stil Numbering icon 3 The Bullets and Numbering dialog box Figure 44 contains five tabs Bullets Numbering type Graphics Position and Customize e Ifa bulleted list is needed select the desired bullet style from the six default styles available on the Bullets page e Ifa graphics style is needed select one from those available on the Graphics page e Ifa numbered listis needed select one of the 6 default numbering styles on the Numbering type page Later in this section is an explanation on how to add further bullets and numbering styles to the existing ones For a single line in the list 1 Click anywhere in the line to place the cursor in it 2 Follow steps 2 3 of the previous instruction set If the list was created in an AutoLayout text box then an alternative way to change the entire list is to modify the Outline styles Changes made to the outline style will Chapter 3 Adding and Formatting Text 63 apply to all the slides using them so be careful before using this command The pages related to list management are described below Bullets and Numbering EW Numbering type Graphics Position Customize Selection F
114. cted slide e Change the slide layout e Change the slide transition For one slide click the slide to select it Then add the desired transition For more than one slide select the group of slides and add the desired transition e Mark a slide as hidden Hidden slides will not be shown in the slide show e Copy or cut and paste a slide Renaming slides Right click on a thumbnail in the Slides pane or the Slide Sorter and choose Rename Slide from the pop up menu In the Name field delete the old name of the slide and type the new name Click OK Creating a new presentation This section shows you how to set up a new presentation using the Presentation Wizard The first thing to do is decide on the purpose of the presentation and plan the presentation Although you can make changes as you go Tip having an idea of who the audience will be the structure the content and how the presentation will be delivered will save you a lot of time from the start 16 OpenOffice org 3 3 Impress Guide When you start Impress the Presentation Wizard appears lt q Presentation Wizard Type Empty presentation O From template gt Open existing presentation Preview C Do not show this wizard again Figure 12 Choosing the type of presentation If you do not want the wizard to start every time you start Impress select the Do not show this wizard again option You can enable the wizard again later under Too
115. cts in the footer You can add other text objects to the master page for your slides to act as a header or a footer 1 Choose View gt Master gt Slide Master from the menu bar 2 On the Drawing toolbar see Figure 25 select the Text icon 3 Click once and drag in the master page to draw a text object and then type or paste your text into the object or add fields as described below 4 Choose View gt Normal when you are finished To add a field such as the date or page number to a text object in the header or footer choose Insert gt Fields and select the required field from the submenu If you want to edit a field in your slide select it and choose Edit gt Fields The fields you can use in Impress are e Date fixed e Date variable updates automatically when you reload the file e Time fixed e Time variable updates automatically when you reload the file e Author First and last names listed in the OpenOffice org user data e Page number slide number e File name To change the number format 1 2 3 or a b c or i ii iii etc for the page number field choose Format gt Page and then select a format from the Tip list in the Layout Settings area To change the author information go to Tools gt Options gt OpenOffice org gt User Data Chapter 2 Using Slide Masters Styles and Templates 39 Working with styles in Impress If you are familiar with styles in Writer you will find both similari
116. d Formatting Slides Notes and Handouts 169 Outline Point 1 Point Ke a add an cule Polit Eabha 1 of odin E Sabhi S of Poin z Polits Slide 1 Slide 2 Point 2 Point 3 a Subepoint 1 of Point 2 OE fo add an qutine Saip 2o Pori 2 Slide 3 Slide 4 Figure 149 Slide 1 is expanded in slides 2 3 and 4 Creating a summary slide It is also possible to reverse the Expand operation to create summaries The Summary command is useful to create an agenda for the presentation 1 Select the slide that will be the first one to appear in the summary Do this by clicking on it in the Slides Pane or in Slide Sorter view 2 Select Insert gt Summary Slide Impress creates a new slide at the end of the presentation where all the titles of the slides from the following one to the last Slide are written as bullet points in the body of the slide 3 Move this slide to wherever you want it to appear in the presentation Deleting a slide To delete a slide use the most convenient among these methods e In Normal Outline or Slide Sorter view select a slide and then click Edit gt Delete Slide or press the Delete key e In the Slides Pane not available in Slide Sorter view select the slide to be deleted and right click it and select Delete Slide from the pop up menu otherwise just select the slide and then press the Delete key e In Normal view right click on the work area then select Slide gt Delete Sli
117. de from the pop up menu 170 OpenOffice org 3 3 Impress Guide When working in the Slide sorter view View gt Slide sorter it is Tip possible to delete multiple slides simultaneously by selecting them with the mouse and pressing the Delete key Creating slides from an outline When planning a presentation it is may be useful to develop an outline using OOo Writer Once the outline is ready you will probably want to create one or more separate slides for each of the top level outline elements You can do this in several ways e Sending the outline from Writer to Impress creates a new presentation e Sending an autoabstract from Writer to Impress creates a new presentation e Copying and pasting the outline from Writer to Impress Sending an outline from Writer to Impress If a text document in Writer contains headings formatted with the default Heading paragraph styles you can choose File gt Send gt Outline to Presentation to create a new presentation containing the headings as an outline The new presentation opens in Outline view as shown in Figure 150 Slides x Normal Outline Notes Handout Slide Sorter u 1 Introducing Impress baa What is Impress Parts of the main Impress window Creating a new presentation Planning the presentation Using the Presentation Wizard Fomnatting a presentation Creating the first slide Inserting additional slides Modifying the appearance of slides Modif
118. de design suit all of the content You can change the appearance of slides as you develop the presentation but planning ahead will save you time in the long run What are slide masters A slide master is a slide that is used as the starting point for other slides It is similar to a page style in Writer it controls the basic formatting of all slides based on it A slide show can have more than one slide master OOo uses three terms for this one concept Master slide slide master and master page all refer to a slide which is used to create other slides This book uses the term slide master except when describing the user interface Note A slide master has a defined set of characteristics including the background color graphic or gradient objects such as logos decorative lines and other graphics in the background headers and footers placement and size of text frames and the formatting of text All of the characteristics of slide masters are controlled by styles The styles of any new Slide you create are inherited from the slide master from which it was created In other words the styles of the slide master are available and applied to all slides created from that slide master Changing a style in a slide master results in changes to all the slides based on that slide master it is however possible to modify each individual slide without affecting the slide master Although it is highly recommended to use the slide maste
119. de of the slide e Drag the slide until this black vertical line is located where you want the Slide to be moved Selecting and moving groups of slides To select a group of slides use one of these methods e Use the Control Ctrl key Click on the first slide and while pressing Control select the other desired slides e Use the Shift key Click on the first slide and while pressing the Shift key select the final slide in the group This selects all of the other slides between the first and the last Chapter 1 Introducing Impress 15 e Use the mouse Click slightly to the left of the first slide to be selected Hold down the left mouse button and drag the mouse pointer to a spot slightly to the right of the last slide to be included You can also do this right to left A dashed outline of a rectangle forms as you drag the pointer through the slide thumbnails and a thick border is drawn around the selected slides Make sure the rectangle includes all the slides you want to select To move a group of slides 1 Select the group 2 Drag and drop the group to their new location A vertical black line appears to Show you where the group of slides will go Working in Slide Sorter view You can work with slides in the Slide Sorter view just as you can in the Slide pane To make changes right click a slide and chose any of the following from the pop up menu e Add a new slide after the selected slide e Rename or delete the sele
120. der 4 If you want type a new name for the template and then press Enter Exporting a template To export a template from a template folder to another location 1 In the Template Management dialog box double click the folder that contains the template you want to export 2 Click the template that you want to export 3 Click the Commands button and choose Export Template from the drop down menu The Save As window opens 4 Find the folder into which you want to export the template and click Save Chapter 2 Using Slide Masters Styles and Templates 45 OpenOffice org 3 Chapter 3 Adding and Formatting Text Introduction This chapter describes the different ways to add text to slides and format the text Text in slides is contained in text boxes There are two ways to add text boxes to a slide e Choose a predefined layout from the Layouts section of the Tasks pane containing text elements as described in Chapter 1 These text boxes are called AutoLayout text boxes e Create a text box using the text tool in the Drawing toolbar This chapter describes how to create modify use and delete text boxes It also discusses the various types of text that can be inserted and explains how to format the text Finally it provides information on how to insert special forms of text such as numbered or bulleted lists tables fields and hyperlinks Working with text boxes Using text boxes created f
121. ding to the type of input displaying Accept and Reject buttons xv whenever the input is not a formula Use the green Accept button to confirm the input made in a cell or simply select a different cell In case Impress wrongly recognizes the type of input you can change it using the toolbar shown in Figure 131 or from Format gt Cells in the main menu bar Chapter 7 Including Spreadsheets Charts and Other Objects 149 Sometimes it is useful to treat numbers as text for example telephone numbers and to prevent Impress from removing the leading zeros or right align them in a cell To force Impress to treat the input as text type a single apostrophe U OOB4 before entering the number Tip Formatting spreadsheet cells Often for the purposes of a presentation it may be necessary to increase the size of the font considerably or to match it to the style used in the presentation The fastest and most flexible way to format the embedded spreadsheet is to make use of styles When working on an embedded spreadsheet you can access the cell styles created in Calc and use them However a better approach is to create specific cell styles for presentation spreadsheets as the Calc cell styles are likely to be unsuitable when working within Impress To apply a style to a cell or group of cells simultaneously or manually format their cell attributes first select the range to which the changes will apply A range consists of one or
122. ds the control contents HTML and XML Most often you will choose the PDF format Export bookmarks Exports slide names as bookmarks a table of contents list displayed by some PDF readers including Adobe Reader Export comments Exports comments as PDF notes You may not want this Export notes pages Exports a set of Notes pages after the set of slides Export automatically inserted blank pages Not used in Impress Embed standard fonts In previous versions of OOo the standard fonts Times Helvetica Courier Symbol and ZapfDingbats were only embedded into the PDF when the resulting file was of the PDF A type since the PDF A standards requires this In version 3 3 you can choose to embed these fonts in all PDF documents created by OOo to enhance display accuracy in PDF viewers Initial View page of PDF Options dialog box On the Initial View page Figure 198 you can choose how the PDF opens by default in a PDF viewer The selections should be self explanatory Chapter 10 Printing e mailing exporting and saving slide shows 215 General Initial View User Interface Links Security Panes Page only Bookmarks and page Thumbnails and page ma Open on page 1 Magnification Fit in window Fit width Fit visible Zoom factor 100 Page layout Default Single page Continuous Continuous facing Figure 198 Initial View page User Interface page of PDF Op
123. dth and the height of the graphic object Simultaneously while the other four handles resize only one dimension at a time To retain the original proportions of the graphic Shift click one of the Tip corner handles then drag Be sure to release the mouse button before releasing the Shift key For more accurate resizing of the graphic object use the Position and Size dialog box Figure 73 Select as the base point the part of the graphic object that you would like to anchor to the page The default setting top left corner means that when resizing the position of the top left corner of the object will not change Now modify either the Width value or the Height value of the object To maintain the proportions between width and height select the Keep ratio option before modifying any value When Keep ratio is selected changes to one of the dimension result in automatic changes to the other To prevent accidental modifications of the size make sure that the Size option is selected in the Protect section in the bottom left part of the dialog box Applying special effects Besides the basic actions of moving and resizing an object a number of special effects can also be applied to the objects in Impress Several of these effects are readily available in the Mode toolbar If the Mode toolbar is not showing select it from View gt Toolbars gt Mode Chapter 5 Managing Graphic Objects 97 5678 1 Rotate 4 Set in Circle perspective
124. e Position and spacing Level Width of numbering Numbering alignment Figure 45 The Position page used to set list indentation Customize page Use the Customize page shown in Figure 46 to alter the style of all the outline levels Bullets and Numbering Bullets Numbering type Graphics Position Customize Format Level 1 Numbering Bullet 5 3 4 5 6 7 Color __ Automatic w 8 9 Relative size 3 10 1 10 Character Figure 46 The Customize page for the list outline Chapter 3 Adding and Formatting Text 65 The options available on this page depend on the type of marker selected for the list Select first the level you want to modify on the left hand side of the box To modify all levels at once select 1 10 as the level Because the levels are arranged in a hierarchical structure a change to for example the font attribute of any level propagates through all the lower levels Bullets and Numbering Bullets Numbering type Graphics Position Customize Format Level 1 Numbering Bullet w 2 3 4 5 6 7 Color L Automatic f L Automatic f 8 9 Relative size 45 E 10 1 10 Character a Figure 47 The Customize page for the list outline Depending on the numbering style selected in the Numbering box bullet graphic numbering some of the follow
125. e 73 First select the graphic object by clicking on it when the resizing green handles are displayed either press F4 or select Format gt Position and Size from the menu bar Position and Size Position and Size Rotation Slant amp Corner Radius Position Base point Position X Position Y Size Width Height _ Keep ratio Protect _ Position _ Size Figure 73 Fine adjustment of position and size of the graphic object 96 OpenOffice org 3 3 Impress Guide Use the Position section of the dialog box to specify the X horizontal and Y vertical position of the graphic object The values represent the distance of the base point selected on the right hand side of the dialog box relative to the top left corner of the slide To prevent accidental modification of the position of the graphic object select the Position option in the Protect section bottom left of the dialog box The unit of measurement for this and the other dialog boxes in this section is set in Tools gt Options gt OpenOffice org Impress gt General Resizing graphic objects 1 Click the graphic object to show the green resizing handles 2 Position the pointer over one of the green resizing handles The pointer changes shape giving a graphical representation of the direction of the resizing 3 Click and drag to resize the graphic object 4 Release the mouse button to complete resizing The corner handles resize both the wi
126. e editing e Animation cycles includes three further options to set the frequency of the animation the increments between two positions of the animation and finally the delay before the animation starts To see some of the animations in action it is necessary to start the presentation Press F9 or select Slide Show gt Slide Show from the main menu To return to the edit mode press Esc 138 OpenOffice org 3 3 Impress Guide Formatting connectors Connectors are lines that join two shapes Connectors always start from a glue point on the shape Refer to Chapter 5 Managing Graphic Objects for a description of the usage of connectors Connector properties can be accessed and modified in two ways e Manual formatting right click on the connector line and select Connector in the pop up menu e Style based formatting select one of the available graphics styles or create a new one Both methods open the Connector dialog box where you can set the style of the connectors Choose between Standard the default Line Straight and Curved connector Whenever multiple connectors overlap use the Line skew section of the dialog box to distance the lines It is possible to customize the distance between 4 different lines In the Line spacing section of the dialog box set the horizontal and vertical space between the connector and the object at each end of the connector x Connector Begin horizontal Begin vertic
127. e from a presentation 41 delete a template folder 44 deleting 44 exporting 45 from other sources 40 importing 45 installing using Extension Manager 41 moving 44 organizing 44 supplied with OOo 40 using 40 text alignment 60 animation 138 Asian typography 61 bulleted or numbered list 62 character formatting 56 default formatting 51 formatting 53 137 formatting pasted text 51 indents and spacing 59 inserting 51 line spacing 59 outline level 63 paragraph formatting 58 pasting 51 position 57 selecting 54 tab stops 61 text animation 138 202 text areas handles 37 modifying 37 position and size 38 rotation 38 text box auto resizing 50 AutoLayout 48 62 creating 48 deleting 50 graphics styles 54 moving 49 resizing 50 text box tool 48 vertical alignment of text 48 Text Formatting toolbar 51 56 themes 81 three dimensional objects 107 tilt tools 107 time fixed or variable field 73 timing of automatic slide changes 193 title slide 20 toolbars 11 adding commands 239 choosing icons for commands 240 creating 239 customizing 238 tooltips 21 transition effects removing 194 transparency 86 134 trapezoid 95 triangle 95 U unformatted text pasting 51 unit of measurement 231 user data options 228 user interface customizing 235 V vertical alignment of text 48 vertical text 92 video objects inserting 159 view options 232 visible grid 103 232 W web page export 219 Windows Metafile Format WMF 108
128. e inserted file is shown on the slide Other OLE objects Under Windows the Insert OLE Object dialog box has an extra entry Further objects 1 Double click on the entry Further objects to open the dialog box shown in Figure 144 Insert Object Object Type Create New OpenDocument Drawing OpenDocument Formula caer a OpenDocument Presentation Create from File P be OpenDocument Spreadsheet Cancel OpenDocument Text OpenOffice org 1 1 Drawing OpenOffice org 1 1 Formula OpenOffice org 1 1 Presentation Display As Icon Inserts a new OpenDocument Drawing object into your document Figure 144 Advanced menu to insert an OLE object under Windows 2 Select Create New to insert a new object of the type selected in the Object Type list or select Create from File to create a new object from a file 3 If you choose Create from File the dialog box shown in Figure 144 opens Click Browse and choose the file to insert The inserted file object is editable by the Windows program that created it If instead of inserting an object you want to insert a link to an object select the Display As Icon checkbox 162 OpenOffice org 3 3 Impress Guide Insert Object 2P Create New O Crea File OpenDocument Text Create from File C Documents and Settings Jean My Docun Browse _ Display As Icon Inserts the contents of the file as an object into your document so that you may activate it using the pr
129. e lower quality For viewing on a computer screen generally a resolution of 72dpi for Windows or 96dpi GNU Linux is sufficient while for printing it is generally preferable to use at least 300 or 600 dpi depending on the capability of the printer Higher dpi settings greatly increase the size of the exported file EPS Encapsulated PostScript images with embedded previews are Note exported only as previews EPS images without embedded previews are exported as empty placeholders General section PDF A 1 PDF A is an ISO standard for long term preservation of documents by embedding all the information necessary for faithful reproduction such as fonts while forbidding other elements including forms security and encryption PDF tags are written If you select PDF A 1 the forbidden elements are grayed out not available Tagged PDF Tagged PDF contains information about the structure of the document s contents This can help to display the document on devices with different screens and when using screen reader software Some tags that are exported are table of contents hyperlinks and controls This option can increase file sizes significantly Create PDF form Submit format Choose the format of submitting forms from within the PDF file This setting overrides the control s URL property that you set in the document There is only one common setting valid for the whole PDF document PDF sends the whole document FDF sen
130. e operating system The major benefit of an OLE object is that it is quick and easy to edit the contents just by double clicking on it You can also insert a link to the object that will appear as an icon rather than an area showing the contents itself To create and insert a new OLE object 1 Select Insert gt Object gt OLE object from the main menu This opens the dialog box shown in Figure 129 on page 147 2 Select Create new and select the object type among the available options 3 Click OK An empty container is placed in the slide 4 Double click on the OLE object to enter the edit mode of the object The application devoted to handling that type of file will open the object Chapter 7 Including Spreadsheets Charts and Other Objects 161 If the object inserted is handled by OpenOffice org then the transition to the program to manipulate the object will be seamless in other cases the object opens in a new window and an option in the File menu becomes available to update the object you inserted Note To insert an existing object 1 Select Insert gt Object gt OLE object from the main menu 2 In the Insert OLE Object dialog box select Create from file The dialog box changes to look like Figure 128 on page 146 3 To insert the object as a link select the Link to file option Otherwise the object will be embedded 4 Click Search select the required file in the file window then click Open A section of th
131. e page and the contents of the slide In the Layout settings section select the page number format in the Format drop down list To allow resizing the slide objects and fonts to fit the paper select the Fit object to paper format checkbox Printing slides You can also select the orientation of the slide or paper Portrait or Landscape and the paper tray to be used Note that in Impress you cannot specify different trays for different pages slides as you can in Writer however you can specify different trays for printing slides notes and handouts This is useful if for example you want to print slides on transparencies and handouts on ordinary paper For more about printing presentations see Chapter 10 174 OpenOffice org 3 3 Impress Guide Choosing a slide master from the list In the Task Pane select the Master Pages tab To apply one of the slide masters to all slides in your presentation click on it in the list To apply a different slide master to one or more selected slides 1 In the Slide Pane or the Slide Sorter view select the slides you want to change 2 In the Task Pane right click on the slide master you want to apply to the selected slides and click Apply to Selected Slides on the pop up menu Chapter 2 Slide Masters Styles and Templates discusses slide masters also called master slides and master pages in detail Changing the background of a slide This section describes how to modify
132. e result To crop a selected picture interactively click the Crop icon s on the Picture toolbar Figure 63 A set of crop marks appears around the picture see Figure 66 86 OpenOffice org 3 3 Impress Guide QOoAuthors Figure 66 Interactive wae marks When you place the cursor over any of the crop marks the cursor changes shape Drag the mark to crop the picture Click outside the picture to deactivate cropping mode Press the Shift button while working on the crop marks to produce the following effects e Fora corner mark the two sides of the picture forming the corner are cropped proportionally with the picture anchored to the opposite corner mark e Fora side mark both dimensions are changed proportionally with the image anchored to the opposite side mark The interactive crop mode operates in Keep Scale mode see below To crop using the dialog box right click a selected picture and choose Crop Picture or choose Format gt Crop Picture from the menu bar The Crop dialog box Figure 67 has the following options e Keep scale Keep image size buttons when Keep scale is selected default cropping the image does not alter the scale of the picture When Keep image size is selected cropping produces enlargement for positive cropping values shrinking for negative cropping values or distortion of the image so that the image size remains constant Left Scale Width Height Image size Width 1
133. eadsheets and so on aan am meaningful names instead of leaving them as the Z Shape 1 default Object 1 and Shape 1 shown in the k Object 2 example ShapesAndObjects Figure 6 Navigator Workspace views Fach of the workspace views is designed to ease the completion of certain tasks it is therefore useful to familiarize yourself with them in order to quickly accomplish those tasks Normal view Normal view is the main view for creating individual slides Use this view to format and design slides and to add text graphics and animation effects To place a slide in the slide design area Workspace of the Normal view Figure 2 either click the slide thumbnail in the Slides pane or double click it in the Navigator see previous section 12 OpenOffice org 3 3 Impress Guide Outline view Outline view contains all of the slides of the presentation in their numbered sequence It shows topic titles bulleted lists and numbered lists for each slide in outline format Only the text contained in the default text boxes in each slide is Shown so if your slide includes other text boxes or drawing objects the text in these objects is not displayed Slide names are not included Normal Outline Notes Handout Slide Sorter ai January iF ebruary larch Pa a Figure 7 Outline view Use Outline view for 1 Making changes in the text of a slide e Add or delete text in a slide just as in the No
134. eating slides from an outline s ssssssresessesreseseesreresreserseseesesseseeseeseseereesseeseeeseee 171 Pon r E aN EE E E E E TE EEEN 173 PAm CO N eE EERE EEE N 176 Adding and formating TOt ccs iaticectnnrsdersdceaciadcioxeboxeninsnteeeiusanivanisus serdeedenawwaies 178 CE T E EEA AE OA AAE EAA 182 Chapter 9 S a O AE bee oes aes eedasuaadeaeedddeesnn ie eeea 187 Putting mieele your ater gprs side SHOW seins ne See ere Seat ener oh nee se Meee ne eee ere ne rere mene 188 Usma saps cee nase spose eee eee 192 Using slide animation effects eeseseeeeeeeereresresesresrererresersresesresesseseresererersreesereseee 194 C a U EE E ine necaas masa dencseuseas 203 Running aside SDOWecraniererner sanii eck caeoceaas 204 4 OpenOffice org 3 3 Impress Guide Chapter 10 Printing e mailing exporting and Saving slide SNOWGS ccececcececeeeeeeeeeeeeenenes 207 SS TS 1e O EEIE E A rr sede IE nasa E TE TE E E 208 UP O ER E E A EEEE 208 Co lroling ocean ristir Enin Ea ANET ETARE EERE AEETI 208 Sal GIF GN KG ers 10 6 101 DE a OE ETET A P E PP se NE EE IT E T Alz PETOA OPDE ri EA E E E E E T E OAN A ANA R 213 Exporting as a Flashi Di ane eee eee AEN 219 Exporting as Web pages HTML files hocnircnsiiieinaunirsn a 219 Emang a pre eia O een eee nee ee anne eee EEEE EEEE 20 Removing personal eI al cecansaceswecccssapracveasiesynacencesseensenseyeesxeuwienesextiayvesenreecummvpeneaeaeis 224 Opening and Saving a PowerPoint Fil
135. ed 2 Select Edit Snap line from the pop up menu 3 Enter the new value or values and click OK To delete a guide 1 Right click next or on the guide to be deleted 2 Choose Delete Snap line from the pop up menu Figure 81 show the three types of guides the grid on a slide and the dialog box to create a new guide Honzontal Snap Line Normal Qutine Notes Handout Slide Sorter ae T ET oh paces il l oS snap Point New Snap Object Position x 5 00 Cancel Y 2 00 Type Help i Vertical Figure 81 Gridline snap lines and snap point on a slide 104 OpenOffice org 3 3 Impress Guide Arranging shapes Arrange determines the stacking order of the selected object Draw and Impress organize objects in a stack so that the objects F P on a high level of the stack cover the objects on lower levels if overlapping occurs To modify the position of an object in the cP 7 i stack click the small triangle on the side of the Arrange icon to oo open the extended toolbar The same arrange options described below are available from the right click menu DO The first four tools determine the position of the selected object e Bring to front the selected object is moved on top of any other object e Bring forward the selected object is moved one level up in the stack e Send backwards the selected object is moved one level down in the stack e Send to back the selected
136. ee annum items asa baaaciaaens beaawerieie 24 Uong ATT ae Ona M E eE SESSE AEAN Zo Chapter 2 Using Slide Masters Styles and Temp latess 0 ccc ccc eecececececscsecececesecscececenseees 27 Designo a prosenttali a aime sneer Mer cme oe N AE 28 Naish ges goa shd MmastorS ate ne eee ee eee yee ne ones ree NEEE AEE E ere ee 28 Working with slide Masto S vinceececsseccsnehoscseacacaecavteacanonctdrsiensnsectesdenestantenesensenbaiavenraeeds 29 Modiymg aslda maiS aanne EE EET 31 Working with styles in IMpreSS oeesesessesessesseseesesseseesesresersesseseesesresseeeseeeseesseeseeesee 40 Working with tomplateS essasi anar EAE EREE N 40 Chapter 3 Adding and Formatting TOR eacee e EEA EE eee Ree epee er 47 TN aco a E EE TEE A E AE E E 48 Working With Sees satececsnmremencaceesncceresesatase ANE EE RRT 48 DE T E E EE rer tree rete nrmrret verre 51 introd cton to formatting efb ieee er tn seen ett ee ent seen ENNE a 93 Using Stylos he C6 0a OR eee eee ee Aen eae ene N EEES 54 P E 6 21 E E TE ee ene etre 96 ee Ne Di e PEE a EEE EI A O I E A E E E S 58 Creating bulleted and numbered LiSts ccc cccecececsccccecececececneceeceeeeeeecseseeeeees 62 TN A pg tc pun csecc gtr R ci a ube rapien nce a nde se AAA 67 T 8c 2 anne ne eer ee eee ete ene re Pew ner A enn ye errr ener ter erry ner re eer en rere eet 73 TA AS e R din aacesenatotonsdavaes abaterscuceenalmieneteatononnedacieetancnetetonisenaeee 74 Chapter 4 Adding ond Formo LAME G8 M
137. epend on the printer selection or default printer on your computer and may vary if the presentation is moved to a different computer If this box is not checked a printer independent layout is used for screen display and printing Add spacing between paragraphs in current document calculates the paragraph spacing in Impress exactly as Microsoft PowerPoint does Microsoft PowerPoint adds the bottom spacing of a paragraph to the top spacing of the next paragraph to calculate the total spacing between both paragraphs Impress normally uses only the larger of the two spacings Chapter 11 Setting Up and Customizing Impress 231 View options In the Options dialog box click OpenOffice org Impress gt View Display _ Rulers visible Guides when moving _ All control points in B zier editor Contour of each individual object Figure 216 Specifying view options for Impress Rulers visible displays the rulers at the top and the left of the work area Guides when moving displays dotted guides that extend beyond the box containing the selected object and which cover the entire work area helping you position the object when moving it You can also use the Guides when moving icon Zz on the Options toolbar All control points in B zier editor displays the control points of all B zier points if you have previously selected a B zier curve If this box is not marked only the control points of the selected B zier points will be vi
138. er part of the Animation dialog box 3 Apply some desired transformation to the object for example rotate it or change the color if you are animating text add or subtract a letter and so on 4 When you are ready create the second frame of the animation and click the Apply Object button again 5 Repeat steps 3 and 4 until you have created all the desired frames of the animation 6 Select Bitmap object in the Animation group section of the Animator dialog box This allows you to customize the timing of each of the frames and the number of repetitions for the animation set the value to Max to obtain an infinite loop 7 Click Create to place the animated image on the slide Figure 86 The Animation dialog box 110 OpenOffice org 3 3 Impress Guide If the image to be copied in the Animator consists of several objects you can choose to treat each object as a separate frame In this case click the Apply objects individually button ES Remember that each object will be centered in the animation Note Animated image in one step For some simple animations it is possible to create all the animation frames in advance and place them on the slide This method works well for a rotating line a Shape gradually changing color shapes increasing or decreasing size In most of these occasions it is convenient to use the Edit gt Duplicate command When all the frames are already prepared use the Apply objects individually to c
139. ered in the animation window to animate an object off the center of the image create a blank rectangle of the same Tip size of the final image and select it along with the object to be animated Make sure that Group object is selected before clicking the Apply object button Chapter 5 Managing Graphic Objects 111 Using Fontwork Use Fontwork to obtain special text effects For more about this topic see Chapter 11 Graphics the Gallery and Fontwork in the Getting Started guide To start using Fontwork 1 Open the Fontwork Gallery by clicking the El icon on the Drawing toolbar see Figure 71 or on the Fontwork toolbar see Figure 89 If the Drawing toolbar is not showing you can go directly to the Fontwork toolbar by selecting View gt Toolbars gt Fontwork from the main menu bar Select the preferred style from the Fontwork Gallery Figure 87 and click OK You can modify it later so pick one providing an effect similar to the desired one The text Fontwork in the selected style appears on the slide 2 Ne Fontwork Gallery Select a Fontwork style Ao FON Fonok Ragtyail gontwork cesta Fontyot Figure 87 The Fontwork gallery 3 Double click the object to edit the Fontwork text Type your own text in place of the black Fontwork that appears over the object Figure 88 4 Press the Esc key or click outside the area with the green resizing handles to exit Now that the Fontwork object is created
140. escription of all the choices and their interactions is beyond the scope of this chapter Here is a summary of the most common choices used in presentations For an Internet type hyperlink choose the type of hyperlink choose between Web FTP or Telnet and enter the required web address URL For a Mail and News type hyperlink specify whether it is a mail or news link the receiver address and for email also the subject For a Document type hyperlink specify the document path the Open File button opens a file browser leave this blank if you want to link to a target in the same presentation Optionally you can specify the target in the document for example a specific slide Click on the Target icon to open the Navigator where you can select the target or if you know the name of the target you can type it into the box For navigation within a presentation it is generally better to use the object Note interaction menu that you can find either in the Drawing toolbar or in the pop up menu that opens when right clicking on an object For a New Document type hyperlink specify whether to edit the newly created document immediately or just create it Edit later and the type of document Chapter 3 Adding and Formatting Text 79 to create text spreadsheet etc For a presentation Edit now is the more likely choice The Select path button opens a directory picker The Further settings section in the bottom right part of
141. eter e Block arc use the yellow dot to change both the internal diameter and the size of the filled area e Cylinder and Cube use the yellow dot to change the perspective e Folded corner use the yellow dot to change the size of the corner e Frame use the yellow dot to change the internal rectangle diagonal Grouping shapes together It is often convenient to group shapes together so that they are treated as a single Shape by Impress A group of shapes can be formatted as if it was a single shape moved rotated deleted and so on To group shapes together do as follows 1 Select the shapes to be grouped To do this use the selection tool on the drawing toolbar and draw a rectangle around the shapes to be grouped or click on each shape to be added to the group while pressing the Shift key 2 When the green resizing handles show select Format gt Group gt Group or press Control Shift G on the keyboard Once the group is defined click on any of the shapes in the group to select the group To edit only the shapes in the group press F3 when the group is selected or select Format gt Group gt Enter group from the menu bar Notice that any shapes not part of the group are grayed out and that only the shapes belonging to the group can be edited Use this function when you need to apply a particular format to a single member of the group To exit from group mode press Control F3 or select Format gt Group gt Group from the me
142. etting a password to encrypt a PDF After you set a password for permissions the other choices on the Security page shown in Figure 201 become available These selections should be self explanatory Exporting as a Flash file Macromedia Flash file format SWF was created to store animation for web pages Because almost all browsers play Flash movies the Adobe Flash Player is available as a free download for those without Flash capable browsers these files can be viewed by just about anyone With OpenOffice org you can export your Impress slide show as a SWF file To download the latest Adobe Flash Player for your operating system go to http www adobe com products flashplayer Note Saving in Flash format does not retain animation and slide transitions To export the presentation as a Flash SWF file 1 Choose File gt Export 2 Select the location where you want the file saved and type a name for the file 3 Under File Format choose Macromedia Flash SWF swf and click Save Exporting as web pages HTML files You can export presentations as a series of web pages that can be viewed in any browser Saving as web pages HTML format does not retain animation and slide Note transitions Chapter 10 Printing e mailing exporting and saving slide shows 219 1 Select File gt Export and choose HTML Document as the file type 2 Create a folder for the files supply a name for the resulting HTML file and click
143. fice org gt Print Use this page to specify quality settings for printing and whether to have Impress warn you if the paper size or orientation of your document does not match the printer settings See Chapter 11 Setting Up and Customizing Impress for details Printing a brochure You can print a presentation with two slides on each side of a sheet of paper arranged so that when the printed pages are folded in half the slides are in the correct order to form a booklet or brochure To print a brochure on a single sided printer 1 Choose File gt Print 2 In the Print dialog box click Properties 3 Check that the printer is set to the same orientation portrait or landscape as specified in the page setup for your document Usually the orientation does not matter but it does for brochures Click OK to return to the Print dialog box 4 Select the Page layout tab in the Print dialog box 5 Select the Brochure option 6 In the Page sides section select Back sides left pages option from the Include drop down list 7 Click the Print button 212 OpenOffice org 3 3 Impress Guide General OpenOffice org impress Page Layout Options Layout C Padas par afdal 1 Order eft to right then down F Draw a border around each page Brochure Page sides Include All pages All pages Front sides right pages Back sides left pages Figure 196 Printing a brochure from Impress 8 Take the printed pages
144. fines areas of the image called hotspots associated with a URL a web address or a file on the computer Hotspots are the graphic equivalent of text hyperlinks Clicking on a hotspot causes Impress to open the linked page in the appropriate program for example the default browser for an HTML page OOo Writer for a ODT file a PDF viewer for a PDF file You can create hotspots of various shapes and include several hotspots in the same image To use the image map tool 1 Select the picture where the hotspots will be defined 2 Choose Edit gt ImageMap from the menu bar The ImageMap Editor dialog box opens The main part of the dialog box shows the image on which the hotspots will be defined On this image an active hotspot is indicated by a white shading while an inactive hotspot is identified by a red border but no Shading 3 Use the tools and fields in the dialog box to define the hotspots and links necessary 4 Click the Apply icon y to apply the settings 5 When done click the Save icon i to save the imagemap to a file then click the X in the upper right corner to close the dialog box The top part of the dialog box contains the following tools e Apply button click this button to apply the changes e Load Save and Select icons e Tools for drawing a hotspot shape these tools work in exactly the same way as the corresponding tools in the Drawing toolbar described in Chapter 5 e Edit Move Insert Delete Points
145. g Impress Tip for Macintosh users Some keystrokes are different on a Mac from those used in Windows and Linux The following table gives some common substitutions for the instructions in this book For a more detailed list see the application Help Windows Linux Mac equivalent Effect Tools gt Options OpenOffice org gt Access setup options menu selection Preferences Right click Control click Open context menu Ctrl Control 3s Command Used with other keys F5 Shift PF5 Open the Navigator F11 T Open Styles amp Formatting window 246 OpenOffice org 3 3 Impress Guide Function keys for Impress Shortcut Keys F2 F3 Ctrl F3 Shift F3 F4 F5 Ctrl Shift F5 F7 Ctrl F7 F8 Ctrl Shift F8 Fil Effect Select text tool Enter group Exit group Duplicate graphic object Open Position and Size dialog box View slide show Open Navigator Start spelling checker Open thesaurus Edit points Fit text to frame Open the Styles and Formatting window Appendix A Keyboard Shortcuts 247 Other shortcut keys for Impress Shortcut Keys Arrow key Ctrl Arrow key Shift drag Ctrl drag with Copy when moving option active Alt key Effect Move the selected object or the page view in the direction of the arrow Move the slide in the normal view Constrain the movement of the selected object horizontally or vertically Hold down Ctrl and drag an ob
146. g the Play button You can apply a single type of transition to all slides in the presentation or apply a different transition to Automatic preview any single slide even having a different transition _ for every slide in the show While using many Figure 172 Slide Transition different transitions may be fun to do it may not drawer of Tasks pane give your show a professional appearance If you want most of the slides to have the same transition but a few to be Tip different you may find it easier to apply one transition to all slides and then change only the ones you want to be different Setting the timing of automatic slide changes You can set up a slide show to run automatically either unattended or while you speak To set the default time for slides to be displayed before changing to the next Slide go to the Slide Transition drawer of the Tasks pane Figure 172 leave the transition effect set to No Transition choose Automatically after in the Advance slide section set a time and click the Apply to All Slides button To vary the timing for some slides choose Slide Show gt Rehearse Timings from the menu bar or click the Rehearse Timings icon on the Slide Show toolbar The Slide show begins in full screen mode and a timer appears in the lower left hand corner of the screen When you want to advance to the next slide click the timer To keep the default setting for this slide click the slide not the timer Continue for al
147. gives you the tools to organize and display a slide show including e Which slides to show and in what sequence e Whether to run the show automatically or manually e Transitions between slides e Animations on individual slides e Interactions what happens when you click a button or link Most tasks associated with putting together a slide show are best done in Slide Sorter view Choose View gt Slide Sorter from the menu bar or click the Slide Sorter tab at the top of the workspace All of your slides appear in the workspace you may need to scroll to see them all Choosing basic settings for a slide show Basic settings for a slide show include which slide to start from the way you advance the slides the type of presentation and pointer options Choose Slide Show gt Slide Show Settings The Slide Show dialog box appears Slide Show Custom Slide Show Optons _ Mouse pointer visible Mouse pointer as pen _ Navigator visible Animations allowed Change slides by cicking on backgroun _ Presentation always on top Multiple displays Figure 168 Choosing slide show settings In the Range section choose which slides to include in the slide show e All slides includes all of the slides except for those marked Hidden see Hiding slides on page 190 Slides are shown in the sequence they occur in the file To change the sequence either rearrange the slides in the slide sorter or choose a custom slide
148. hape You can associate a shape or an image with some action to be performed when the user clicks on it To create an interaction 1 Select the graphic object for which an interaction will be created 2 When the green handles show select from the Drawing toolbar Figure 71 the Interaction button t or right click on the object and select Interaction from the pop up menu 3 The dialog box shown in Figure 85 is displayed Select the interaction type and the parameters if applicable Click OK to close the dialog box To remove an interaction from a graphic object follow the steps 1 3 above taking care to select No action as the interaction type at step 3 The possible actions and their parameters are described in Table 2 Interaction Action at mouse dick Target Slide 2 Notes Default Handouts Default Default Notes Slide Object Slide 1 Figure 85 dialog box to set the interaction with a graphic object Table 2 Interactions and their parameters Interaction type Parameters Go to Previous slide No parameters Go to Next slide No parameters Go to First slide No parameters Go to Last slide No parameters Go to Page or Object Specify the target from the list in the Target box You can search for a specific target in the Document box at the bottom of the screen Go to Document Select the document in the Document box Use the Browse button to open a file picker dialog box If the document to be
149. he animation to be applied when the object is placed on the screen use an effect from the Entrance page for example Fly In or Dissolve In Use the Emphasis page to apply a basic effect such as changing the font color or to add special effects such as blinking text To choose the effect to be applied when the object is leaving the screen use the Exit page If you want the object to move along a line or curve select an animation from the Motion Paths page An example of this type of animation is provided in Example Setting up a motion path on page 200 Click OK to save the effect and return to the Custom Animation page on the Task pane Here you can choose how to start the animation change the speed and apply some additional properties to the selected effect Starting an animation effect Custom Animation Modify effect Effect Fly In Start 3h Point 3 Change order Ea E3 Slide Show Automatic preview e Slide Transition Figure 173 Task pane showing Custom Animation page You have three choices for starting an animation effect On click the animation does not start until you click the mouse With previous the animation runs at the same time as the previous animation After previous the animation runs as soon as the previous animation ends Chapter 9 Slide Shows 195 6 Point Star 8 Point Star Cirde Crescent Moon Dia E Heart Hexagon Left Octagon Wedge Oval Aho Par
150. he apparent loss of rows and columns Therefore take care that the desired part of the spreadsheet is showing on the screen before leaving edit mode Tip To get back into edit mode right click and select Edit Inserting a chart The use of charts is described in detail in Chapter 3 Creating Charts and Graphs of the Calc Guide To add a chart to a slide 1 Select the Insert Chart icon on the slide layout see Figure 133 or use Insert gt Chart or click the Insert Chart icon lelh on the Standard toolbar Chapter 7 Including Spreadsheets Charts and Other Objects 151 2 A full sized chart appears it contains arbitrary sample data see Figure 134 3 To enter your own data in the chart see Entering chart data on page 155 Click to add title e Click to add text Insert Table Insert Chart Insert Picture Insert Media clip Figure 133 Slide with a placeholder for inserting objects Click to add title Figure 134 Chart made with sample data 152 OpenOffice org 3 3 Impress Guide Choosing a chart type Your data can be presented using a variety of different charts choose a chart type that best suits the message you want to convey to your audience see Chart types on page 153 To choose a chart type 1 Double click the sample chart The window changes the side panes are gone and the main toolbar shows tools specific for charts The chart itself now has a gray border If the main to
151. he dialog box shown in Figure 24 is displayed Position and Size Position and Size Rotation Slant amp Corner Radius Position Base point Ma F Position X l Position Y he Size Base point Width 9 9 i e r s Height z r A F Keep ratio Protect Adapt _ Position L_ Fit width to text _ Size _ Fit height to text Figure 24 The Position and Size dialog box The functions of this dialog box are explained in the Draw Guide so only a short description of the most important fields is provided in this chapter Use the Position section to specify the X horizontal and Y vertical position of the rectangular area The values represent the distance of the base point selected on the right hand side relative to the top left corner of the slide Use the Size section to specify the width and height of the rectangular area Select in the Base point section the part of the rectangular area you do not want to move while resizing The default setting top left corner means that the position of the top left corner of the area will not change after resizing You can also use the Rotation tab of the dialog box to rotate the default text area For example you can place the footer area on the side by rotating each text area by 90 degrees and obtain a more modern looking layout In general it is preferable to use only right angles for ease of editing although the program does not
152. he handout from the page style to the elements that appear on the page You cannot format individual handout pages any changes apply to all handouts in the presentation file Formatting the page To format the handout pages 1 Be sure you are in Handouts view Click the Handouts tab in the work area or select View gt Handout Page from the menu bar 2 Select Format gt Page from the main menu or right click on the handout and select Slide gt Page Setup from the pop up menu 3 On the Page Setup dialog box Figure 159 on page 180 set the paper size orientation portrait or landscape margins and other parameters Click OK Setting automatic layout options In Handout view as in Notes view Impress creates four areas where you can put information about the presentation e Header area e Date and Time area e Footer area e Slide number area The information in these areas does not show in Handout view but it does Note appear correctly on the printed handouts The way to access and customize these areas is the same as for the Notes and uses the same dialog box Refer to Setting automatic layout options on page 180 for information Moving thumbnails and adding graphics You can move but not resize the slide thumbnails and add lines boxes and other graphic elements to the handouts See Chapter 5 Managing Graphic Objects for instructions on using the graphics tools 184 OpenOffice org 3 3 Impress Guide
153. he text icon is not visible choose View gt Toolbars gt Text Formatting The Paragraph dialog box is shown It contains three pages that are described in detail below If Asian language support has been activated a page called Asian Typography is also displayed 58 OpenOffice org 3 3 Impress Guide Paragraph Indent Before text After text First line spacing Above paragraph Below paragraph Line spacing Single Figure 39 The paragraph formatting dialog box Indents and Spacing page The Indents and Spacing page shown in Figure 39 has four sections e Indent modifies the indentation of the text before and after as well as the indentation of the first line e Spacing defines the space before and after each paragraph formatted with the style You can change the default unit of measurement for example from inches Tip to centimeters from Tools gt Options gt OpenOffice org Impress gt General e Line spacing determines the spacing between two lines formatted with the style Note that selecting Proportional spacing requires specifying the percentage of a line to be used as spacing 100 corresponds to a single line 200 to a double line 50 to half a line If Leading is selected specify the amount of line spacing in your default unit of measurement Setting the line spacing to less than 100 is a good method to cram a lot Tip of text into a text box However care must be taken
154. hoose File gt Print from the menu bar 2 On the Print dialog box in the Print section of the General tab select Notes from the Document list 3 Make any other needed changes and then click OK to print For more about printing slides notes and handouts see Chapter 10 Chapter 8 Adding and Formatting Slides Notes and Handouts 181 Print Order Left to right then down Figure 161 Select Notes for printing Exporting notes to PDF 1 Choose File gt Export as PDF from the menu bar 2 Inthe PDF Options dialog box choose the General tab 3 Under General make sure that Export notes pages is checked and then click OK 4 In the Export dialog box give the file and name select the folder in which to Save it and click Export General E PDF A la E Tagged PDF E Create PDF form Submit format PDF w E Allow duplicate field names Export bookmarks E Export comments Export notes pages E Export automatically inserted blank pages Embed standard fonts Figure 162 Exporting Notes to PDF The Notes pages follow the presentation in the PDF that is if your presentation has 10 slides the PDF contains 20 pages 10 pages of individual slides followed by 10 pages with notes formatted for paper If you want only the Notes pages you will need to use some other program to remove the unwanted pages of slides from the PDF Creating handouts A handout is a special view of the presentation suitable to be prin
155. ify colors to use in OOo documents You can select a color from a color table edit an existing color and define new colors These colors are stored in your color selection palette and are then available in all components of OOo You can also define colors within Impress by choosing Format gt Area on the menu bar or through the Line and Filling toolbar but those colors will not be available to other components of OOo Properties Name Blue 8 Colour C Blue 8 we Colour table itt O oe E E EEEE EES titi i tt he t SEE E a G O G G G G C O C E a a tt A T Figure 212 Defining colors to use in color palettes in OOo Appearance options On the OpenOffice org Appearance page you can specify which items are visible and the colors used to display various elements of the user interface Color scheme Scheme OpenOffice org Custom colors Grid L Automatic m Figure 213 Changing the color of grid points in Impress and Draw The only choice specific to Impress and Draw is the color of the grid points Scroll down in the page until you find Drawing Presentation Chapter 11 Setting Up and Customizing Impress 229 To change the default color for grid points click the down arrow by the color and select a new color from the pop up box If you wish to save your color changes as a color scheme click Save type a name in the Scheme box then click OK Choosing options for Impress In the Op
156. ignment Tabs Position Type 0 00cm Left Right Centered Decimal r i Cnaracter Feet P C S L l Fill character Figure 42 Tabs page in a paragraph To create a new tab stop 1 Set the size of the tab stop in the edit box on the left 2 Select the type If you set the type to Decimal specify in the box below the character to be regarded as the decimal point 3 Select a fill character which will be drawn from the tab insertion point up to the tab stop You can choose any character to act as fill character 4 Click the New button to apply the new tab stop This page is available in the Format gt Paragraph dialog box see Figure 42 and in the Graphics Styles dialog box Asian Typography page Use the Asian Typography page shown in Figure 43 to set the following properties relative to line changes e Apply list of forbidden characters to the beginning and end of lines e Allow hanging punctuation e Apply spacing between Asian Latin and Complex text The use of these options is self explanatory Chapter 3 Adding and Formatting Text 61 Graphics Styles Heading Allow hanging punctuation Apply spacing between Asian Latin and Complex text Figure 43 The Asian Typography page Creating bulleted and numbered lists The procedure to create a bulleted or numbered list varies depending on the type of text box used although the tools to manage the list and customize the appearance are the s
157. igure 44 The Bullets and Numbering dialog box Position page Use the Position page shown in Figure 45 to fine tune the indentation and spacing of the bullet point and its text This page is particularly effective when used in combination with the Customize page To set up an outline level first select it from the list on the left hand side of the page Select level 1 10 to modify all the levels simultaneously Then set the Indent which is the spacing between the bullet or number and the text If you select the Relative option the indent value will be measured relative to the previous level and not from the margin The numbering alignment is only useful when creating a numbered list use it to specify the alignment of the numbers For example you may want to align them to the right to line up one and two digit numbers in a pleasing way To appreciate fully how the numbering alignment works try to create a numbered list with more than 10 elements and make sure that enough room has been made for a two or more digit number using the Width of numbering field Tip The Position page is not available if you are modifying a presentation style or graphics style however the same effects can be obtained by using the Indents and Spacing page of the dialog box for creating or modifying a slide see Figure 40 64 OpenOffice org 3 3 Impress Guide Bullets and Numbering Bullets Numbering type Graphics Position Customiz
158. imation effects Slide animations are similar to transitions but they are applied to individual elements on a Single slide a title chart shape or individual bullet point Animations can make a presentation more lively and memorable Just as with transitions heavy use of animations can be fun but distracting and even annoying for an audience expecting a professional presentation Animation effects need to be applied from Normal view so that you can select individual objects on a single slide At present it is not possible to apply animation effects to the slide master elements This means that if you want to display the items in a text box one by one you need to apply the effects to each text box or alternatively copy the text box from one slide to the other Note 194 OpenOffice org 3 3 Impress Guide Applying an animation effect In Normal view display the desired slide Select the text or object you want to animate An object such as a graphic or an entire text box will have green handles around it when selected If you choose only a portion of the text in a text box you may not see any green handles In the Tasks pane choose Custom Animation Figure 173 Click Add The Custom Animation dialog box Figure 174 appears Choose an effect from one of the pages of this dialog box and choose the speed or duration of that effect See the example on page 197 for some hints on how to combine multiple effects To choose t
159. ing 178 automatic layout options 180 exporting to PDF 182 fields 180 formatting 179 181 printing 181 text formatting 181 Notes Master 179 Notes view 13 178 numbered list 62 O objects converting 108 objects always moveable option 231 octagon 95 OLE objects inserting 159 161 optional hyphen 53 orientation settings 174 outline copying and pasting 173 from Writer 171 outline level 63 64 65 67 Outline view 13 171 OXT extension 41 P page number field 73 Page Setup dialog box 173 180 page style 173 paper format settings 174 parallelogram 95 passwords for PDF 218 pasting unformatted text 51 PDF embed standard fonts 215 form 215 PDF export 213 image quality 215 initial view 215 quality 213 range of slides 214 PDF options 213 encryption 218 passwords 218 security 218 user interface 216 PDF A 1 215 personal data removing 224 personal key 224 perspective tool 108 Picture toolbar 84 pictures AutoLayout 78 color adjustment 86 crop 86 deleting 88 filters 85 formatting 83 inserting from a file 78 inserting from a scanner 79 inserting from Gallery 80 moving 83 resizing 83 rotating 83 transparency 86 pivot point for rotation 98 polygon 94 Position and Size dialog box 38 96 99 position of text 57 PowerPoint format opening 226 save as 225 presentation backgrounds 17 designing 28 formatting 20 modifying 23 title slide 20 transitions 18 Presentation Minimizer extension 244 presentation styles
160. ing options may become available on the page e Before Enter any text to appear before the number for example Step e After Enter any text to appear after the number for example a punctuation mark e Color Pick the color for the list marker number or bullet character e Relative size Specify the size of the number relative to the size of the characters in the paragraph of the list e Start at Enter the first value of the list for example you might want the list to start at 4 instead of 1 e Character button Click this button to select the character for the bullet e Graphics selection button Opens a gallery of available graphics or allows the selection of a file on the hard disk to be used as a marker e Width and Height Specify the dimensions of the graphic marker e Keep ratio checkbox If selected the ratio between the width and the height of the graphic marker is fixed The right hand side of the screen shows a preview of the modifications made To revert to the default values click the Reset button in the bottom right corner Using the Customize page you can create complex structured layouts for example a nested list with numbering followed by bullets as in Figure 48 66 OpenOffice org 3 3 Impress Guide Oo Authors Open Source Development 1 Collaborative environment 2 May or may not cost money Cost is usually for Support Enhancements 3 Source is available to end user Figure 48
161. intain the relative position of the glue point when resizing the object make sure that the Glue point relative icon highlighted in Figure 82 is selected Deselecting the Glue point relative icon activates the remaining six icons on the toolbar use these to fix the position of the glue point during the resizing of the object Hover the mouse over the buttons to obtain a tooltip giving a short description of its function To delete a custom glue point select it with the mouse and press the Delete key Setting custom glue points is particularly useful where multiple connectors terminate on the same side of a shape or where the default glue point position is not satisfactory To move a predefined or newly inserted glue point 1 Select the glue point tool from the drawing toolbar see Figure 71 2 Click on the glue point you want to move The glue point should now be highlighted 3 Keep the mouse button pressed and drag the glue point to the desired position Release the mouse button Glue points are placed by default on the grid see Snapping objects to grid or snap guides on page 103 for information however it is Tip sometimes necessary to fine tune the position of the glue point depending on the shape To do this keep the Control key pressed while dragging the glue point to the new position 106 OpenOffice org 3 3 Impress Guide Working with 3D shapes 3D graphic objects can be created in different ways in Impress
162. ions dialog box depends on the selected animation object For example the dialog box has three pages for text objects but only two pages for picture objects the Text Animation page does not appear The Settings section on the Effect page also varies Figure 168 shows the Effect page for a Direction effect and Figure 185 shows the Effect page for a Font Color effect Note On the Effect page of the Effect Options dialog box Figures 168 and 185 you can choose a sound to play whether to dim or hide the object after animation and in the case of text objects whether to animate the text all at once or word by word or letter by letter Effect Options Effect Timing Text Animation settings Direction _ Accelerated start Enhancement Sound After animation Text animation Figure 184 Effect options settings for a direction effect Effect Options Effect Timing Text Animation settings Font color Accelerated start Decelerated end Figure 185 Effect options settings for a font color effect On the Text Animation page of the Effect Options dialog box Figure 186 you can group text in other ways as one object all paragraphs at once or by first level paragraphs that is one list item together with its sub items if any 202 OpenOffice org 3 3 Impress Guide Effect Options Effect Timing Text Animation Group text _ Automatically after 0 0sec Animate attached shape _ I
163. itmaps the one to be used to fill the area Note that any imported bitmaps will become available in the list Set the size position and offset parameters as applicable in the right hand side of the page and then click OK to close the dialog box As Figure 111 shows there are quite a number of parameters to be configured when using a bitmap fill These are described in Table 5 Area Shadow Transparency Colors Gradients Hatching Bitmaps Fill Size Floren wah o F Relative Height 100 Brownstone Position ee Netting gt hoes Leaves i e DER Artificial Turf t e Acai Daisy ae Orange X Offset M Fiery m Y Offset g TE Roses a gt o Sua OOoAuthors logo _ Tile Offset Row a r il Authors C Column 0 a Figure 111 Advanced formatting for bitmap fill Table 5 Bitmap fill properties Property Meaning Size Original Size Relative Size Width Size Height Position Anchor Map Position Tile Select this box to retain the original size of the bitmap To rescale the object deselect the Original option and select this one The Width and Height edit boxes are enabled When Relative is selected 100 means that the bitmap original width will be resized to occupy the whole fill area width 50 means that the width of the bitmap will be half that of the fill area When Relative is
164. itself 136 OpenOffice org 3 3 Impress Guide For square and rectangular gradients move the From color to modify the border the size of the gradient square or rectangle and the angle of the gradient shape Move the To color to change the center of the gradient The same actions can be performed for transparency gradients with the difference that the two squares activated by the Transparency icon represent the fully opaque point black square and the fully transparent point white square These icons are grayed out by default and are only activated when an object with gradient filling gradient transparency or both is selected In both cases a dashed line connecting two small squares appears on top of the object Click outside the object to set the gradient Moving the squares will have different effects depending on the type of gradient For example for a linear gradient the start and end squares of the gradient will always be situated to either side of the center point of the object Note Formatting text Impress provides two dialog boxes related to text formatting Format gt Character and Format gt Text To modify formatting such as font and font effects select the text in the shape and then go to Format gt Character For more information see Chapter 3 Adding and Formatting Text This section covers the formatting of the overall Shape of text which is added to a line or to a shape To add text to an object a
165. ive editable areas Click with the left mouse button on any of these areas to display eight green squares handles around the rectangle Use these handles to modify the size and position of the area 1 To change the position move the mouse towards one of the edges away from the green handles until the cursor changes shapel then click the left mouse button and drag the area to the desired position 2 To modify the shape and size of one of the rectangular areas use one of the 8 green handles the ones in the corners modify both the sides of the rectangle Simultaneously while those in the middle of the sides modify only one dimension at a time The shape of the mouse cursor usually changes when over the handle giving a clear visual indication of how it will affect the shape of the rectangular area 1 The shape of the cursor to move and resize objects is operating system specific Chapter 2 Using Slide Masters Styles and Templates 37 To keep the ratio between the sides of the rectangular area constant move the mouse to one of the 4 green handles at the corner of the area and keep the Shift key pressed while dragging the handle with the mouse Tip To accurately control the shape and size as well as the position of the default text area it is better to use the Position and Size dialog box than the mouse First select the rectangular area by clicking on any point inside it then press F4 or choose Format gt Position and Size T
166. ject to create a copy of the object Hold down Alt to draw or resize objects by dragging from the centre of the object outward Alt click Select the object behind the currently selected object Alt Shift click Select the object in front of the currently selected object Shift click Select adjacent items or a text passage Click at the start of a selection move to the end of the selection and then hold down Shift while you click Shift drag Hold down Shift while dragging to resize an object to when resizing maintain the proportions of the object Tab Select objects in the order in which they were created Shift Tab Select objects in the reverse order in which they were created Escape Exit current mode Enter Activate a place holder object in a new presentation only if the frame is selected Ctrl Enter Move to the next text object on the slide If there are no text objects on the slide or if you have reached the last text object a new slide is inserted after the current slide The new slide uses the same layout as the current slide 248 OpenOffice org 3 3 Impress Guide Shortcut keys in the Normal view Shortcut Keys Plus key Minus key Times X key number pad Divide or key number pad Shift Ctrl G Shift Ctrl Alt A Ctrl click Shift Ctrl K Shift Ctrl K Ctrl Plus key Shift Ctrl Plus key Ctrl Minus key Shift Ctrl Minus key Effect Zoom in Zoom out Fit page in window
167. k the Files tab if necessary 3 Click Add 4 Select a file and click Open The image is added to the theme Chapter 4 Adding and Formatting Pictures 81 Deleting images from the Gallery To delete an image from a theme 1 2 3 Right click on the image in the Gallery window Choose Delete from the pop up menu A message appears asking if you want to delete this object Click Yes The image is deleted from the Gallery only The original image file is not Note deleted All the images in a gallery are actually linked files From time to time it is beneficial to update the gallery theme to make sure that all the files are still there To do so right click on the theme where you added at least one file and then select Update from the pop up menu Adding a new theme to the Gallery 1 2 3 4 5 6 7 Properties of New Theme E3 Click the New Theme button above the list of themes Click the General tab and type a name for the new theme Click the Files tab Figure 61 Click Find Files The Select Path dialog box opens Navigate to the folder that contains the image files for the new theme and click Select Back on the Files tab either click on Add All to install all of the files in the selected folder or use File Type and or select one or more files from the displayed list and click on Add to install a selection of files to the new theme Click OK when finished The new theme will now be dis
168. l PICT iirinn TE E II Ea aa ENKELE I EINE IE EE EE IE E EIE EET I E IE E E TEE S E 78 Inser ng sp ecacecatvg ees es reeves ae ENNET oxy onnarupabonse cera naeeernaend 78 Managing the Gallery TGS vriccecicsadesatiersinendevedservbeandcaciemmnieneddenscsxedeeaeciasehaiwuseeewdnins 81 Porma nG Melle Nig cic en aE O E A E E A 83 Creating an image MaPD eiis srsssrraisrerarsiketnisiersk knr iniisa arki ire nin A mtr eee oo aaa 88 Chapter 5 Konana eron nie GOD eA E EEE E ren nar 91 haia a reL SIAL 1i MIRAE E AEN AEI E AE A A ANA T E EEE AEEA T ET 92 Be aoe tert cae cao aA ESA ETEAEE 94 OpenOffice org 3 3 Impress Guide 3 Grouping shapes TOGQEUICT vig ccesecscckcsaeveneiextaccshcaretunctdaobeacitebsrsenderdsiessenbesdniandctanteetaetiens 95 Moving graphic 2 216 ic aan eee nm ne ater omen ee Er ere ee ern ee eto ee tae ae wee ee te 96 Poeran ne On O hc ene erent eee ev re mene eee ee ce terete ne een reel te nee Pare eee eee ener 97 Applying special effects osesesesereereresersersesresereeserscsreserserersersssersereeseesereerseerseeesee 97 PNG 1001016 Bod G s E e ENO OEE EAEI ESE E A E PET eee een ee EIE ET E 103 Snapping objects to grid or snap guides eesesessesreseereseeseesreesreesreeseesseesseeeseesee 103 Aronn S E ene eer EOE SA 105 Working With CONNeGCtTO S asiriesissrsisenirsidrnki orrs kik re nrn E EAT wrens 105 Working with 3D ShapES sesssressririsicrbiekssis i riana EEA 107 Converting an object to a different type
169. l slides in your Chapter 9 Slide Shows 193 presentation Impress records the display time for each slide When you next look at the time set under Automatically after you will see that the times have changed to match what you set when rehearsing If you want the whole presentation to auto repeat open the menu Slide Show gt Slide Show Settings Click Auto and OK Playing a sound throughout the presentation You can use the Slide Transition pane to set up Impress so that a sound or a song is played throughout the presentation To do that 1 Select the slide where you want the sound to start and go to the Slide Transition pane 2 In the Modify transition section select the entry Other sound from the Sound drop down menu 3 Select the Loop until next sound checkbox if you want the sound to restart once it is finished Caution Do not click the Apply to all button otherwise your selected sound will A restart at every slide The sound file is linked to the presentation rather than embedded therefore if you plan to display the presentation on a different machine Note remember that you also have to make the sound file available on the machine where the presentation will be played and re establish the link to the local sound file before starting the slideshow Removing a transition effect 1 Select the desired slides 2 Choose No Transition in the list on the Slide Transition page of the Tasks pane Using slide an
170. le perspective tools both create a pseudo three dimensional effect In all three cases you are initially asked if you want to transform the object to a curve This is a necessary first step so click Yes Then you can move the object handles to produce the desired effect The results of using these tools are shown in the following figures Distort an object Select an object and click on the Distort icon After converting to a curve as requested move the handles to stretch the object The corner handles distort as shown in Figure 78 The vertical midpoint handles distort the figure horizontally and the horizontal ones distort it vertically Figure 78 Distort an image Chapter 5 Managing Graphic Objects 101 Set in circle perspective o Select an object and click on the Set in Circle perspective icon After converting to a curve move the object handles to give a pseudo three dimensional perspective Figure 79 Set an image in a circle with perspective Set to circle slant o Select an object and click on the Set to Circle slant w icon After converting to a curve move the object handles to give a pseudo three dimensional slant perspective Figure 80 Set an image to a circle with slant perspective Transforming an object into a curve is a safe operation but it cannot be Note reversed other than by clicking the Undo button 102 OpenOffice org 3 3 Impress Guide Aligning shapes Use the a
171. le image A Smooth Softens the contrast of an image A Sharpen Increases the contrast of an image spe Remove Removes single pixels from an image ats noise Zz Solarization Mimics the effects of too much light in a picture A further dialog box opens to adjust the parameters Aging Simulates the effects of time on a picture Can be applied A several times A further dialog box will open to adjust the aging level a Posterize Makes a picture appear like a painting by reducing the number of colors used a Pop Art Modifies the picture dramatically P Charcoal Displays the image as a charcoal sketch E Relief A dialog box is displayed to adjust the light source that in turn will create the shadow and hence the relief effect Mosaic Joins groups of pixels into a single area of one color Chapter 4 Adding and Formatting Pictures 85 Changing the graphics mode Use the graphics mode drop down list in the Picture toolbar to change the mode of the image Choose between e Default no changes to the graphic object e Grayscale the image is converted to scales of gray e Black White each pixel of the image is converted to black or white depending on the brightness value e Watermark adjusts the brightness of the image making it suitable to be used as a watermark For more information on inserting watermarks in the presentation refer to Chapter 2 Slide Masters Adjusting the color Color X Clicking the col
172. lect Gradient and then set the parameters of the gradient Refer to Table 3 on page 128 for a description of most of the settings In the Transparency tab specify the Start value and the End value for the transparency gradient 0 is fully opaque 100 means fully transparent An example of gradient transparency is shown in Figure 117 More information on gradient transparency including an example of combining color gradient with gradient transparency can be found in Advanced gradient controls on page 135 134 OpenOffice org 3 3 Impress Guide Area Shadow Transparency Colours Gradients Hatch Transparency mode O No transparency Transparency 50 p Type Linear n Centre X 50 B Centre Y 20 Angle 0 degrees Border Ds E Start value b e End value 100 Figure 117 Example of gradient transparency Advanced gradient controls As discussed in Creating gradients on page 127 and Transparency formatting on page 134 gradient properties can be configured using the parameters in Table 3 on page 128 Impress also provides a graphical interface for modifying the gradient parameters using only the mouse To use these tools click on the Transparency icon e or the Gradient icon in the Mode toolbar shown in Figure 118 Mode x CHEM UT e Figure 118 The Mode toolbar When an object with a gradient fill is selected click o
173. lide shows Introduction This chapter provides information about printing exporting and e mailing documents from OpenOffice org Impress Quick printing Click the Print File Directly icon to send the entire document to the default printer defined for your computer You can change the action of the Print File Directly icon to send the document to the printer defined for the document instead of the default Note printer for the computer Go to Tools gt Options gt Load Save gt General and select the Load printer settings with the document option Controlling printing Impress provides many options for printing a presentation with multiple slides on one page with a single slide per page with notes as an outline with date and time with page name and more For more control over printing a presentation choose File gt Print to display the Print dialog box Print ea x General OpenOffice org impress Page Layout Options Printer Lexmark E 32 _ a Ss a SNA l oo Properties Range and copies All Slides Number m E Slides aar ooo ji Selection Collate r Print Slides per page Default m AA Figure 190 The Print dialog box 208 OpenOffice org 3 3 Impress Guide The Print dialog box has four tabs from which you can choose a range of options as described in the following sections The options selected on the Print dialog box apply to this printing of this d
174. lignment tools to adjust the relative position of a graphic object compared to another object Clicking on the arrow beside the Alignment icon in the Drawing toolbar opens the extended toolbar The same alignment options are available from the right click menu The toolbar has six icons The first three determine the horizontal alignment of the selected objects Left Center Right the other three determine the vertical alignment of the selected objects Top Middle Bottom If only one object is selected it is aligned to the page however when several objects are selected together single objects are aligned to the group selection border Snapping objects to grid or snap guides Sometimes it is important to align objects to specific points of the page or to make sure that objects that appear on multiple slides are placed in exactly the same position For this purpose Impress provides two mechanisms the Grid and the Snap Guides also called Snap Lines Using the grid Options for the grid are available in the menu that opens by right clicking on an empty part of the page in Normal view and choosing Grid or by selecting View gt Grid from the menu bar In both cases a submenu with three options opens e Visible Grid displays the grid e Snap to Grid the anchor points of an object will always be placed on a grid when the object is moved or resized e Grid to Front displays the grid in the foreground To set up the grid spacing
175. ling drop down menu only available for movies allows scaling of the movie clip The movie will start playing as soon as the slide is shown during the presentation 160 OpenOffice org 3 3 Impress Guide Note that Impress will only link the media clip not embed it Therefore if the presentation is moved to a different computer the link will be broken and the media clip will not play For an easy workaround that prevents this from happening 1 Place the media file which is to be included in the presentation in the same folder where the presentation is stored 2 Insert the media file in the presentation 3 Send both the presentation and the the media file to the computer which is to be used for the presentation and place both files in the same folder on that computer Impress offers the possibility to preview the media clips that are to be inserted by means of the embedded media player To open it select Tools gt Media Player The media player is shown in Figure 143 Its toolbar is the same as that of the Media Playback toolbar described above 2y umala amp Figure 143 The embedded media player OLE objects Use an OLE Object Linking and Embedding object to insert in a presentation either a new document or an existing one Embedding inserts a copy of the object and details of the presumed source program in the target document this is the program which is associated with the file type by th
176. llow you to assign a new template to the current document or to a folder of documents Impress has only the menu item for assignment to a folder of documents All styles and formatting will be loaded from that template and the document will behave as if it were created using that template Open source 244 OpenOffice org 3 3 Impress Guide OpenOffice org 3 Appendix A Keyboard Shortcuts Introduction You can use OpenOffice org OOo without requiring a pointing device such as a mouse or trackball by using its built in keyboard shortcuts Tasks as varied and complex as docking and un docking toolbars and windows or changing the size or position of objects can all be accomplished with only a keyboard OOo has its own extensive set of keyboard shortcuts and in addition each component provides others which are specific to its function For help with OOo s keyboard shortcuts or using OOo with a keyboard only search the OOo Help using the shortcut or accessibility keywords As well as using the built in keyboard shortcuts listed in this Appendix you can also define your own You can assign shortcuts to standard Impress functions or your own macros and save them for use with Impress only or with the entire OpenOffice org Suite To adapt shortcut keys to your needs use the Customize dialog box as described in this section and in Customizing keyboard shortcuts in Chapter 11 Setting Up and Customizin
177. losing price and high and low prices The x axis represents a time series 154 OpenOffice org 3 3 Impress Guide Column and line charts A column and line chart is a combination of two other chart types It is useful for combining two distinct but related data series for example sales over time column and the profit margin trends line Entering chart data Opening a chart data window 1 Ifthe chart is not already in edit mode with a gray border double click it The main toolbar now shows tools specifically for charts If the main toolbar is not showing select View gt Toolbars gt Main Toolbar 2 Click the Chart Data icon or select View gt Chart Data Table or right click on the chart and choose Chart Data Table The Data Table dialog box Figure 136 appears If you drag the Data Table dialog box away so that your chart is visible Tip you can immediately see the results of each change after clicking ina different cell lt a Data Table 34 3 8 9 65 3 1 15 37 43 6 2 Figure 136 Data Table dialog box Entering data Enter data in the Data Table dialog box Type or paste information into the boxes within the desired rows and columns You can use the buttons in the top left corner for large scale editing e The two Insert buttons insert a row or column series e The Delete buttons remove a selected row or column series with its data e The Move buttons move the contents of the selected column to the
178. lp Default Exchange background page O Delete unused backgrounds 5 Load Slide Design Px Categories Templates My Templates Introducing a New Product MediaWiki Recommendation of a Strategy Presentation Backgrounds Presentations Figure 18 Loading slide masters from a presentation template To limit the size of the presentation file you may want to minimize the number of slide masters used Tip Modifying a slide master The following items can be changed on a slide master e Background color gradient hatching or bitmap e Background objects for example a logo or decorative graphics e Text attributes for the main text window and notes e Size placement and contents of header and footer elements to appear on every slide e Size and placement of default frames for slide titles and content Refer to Figure 21 for a graphical representation of many of these elements Before working on the slide master make sure that the Styles and Formatting window is open See page 36 for instructions on doing this Chapter 2 Using Slide Masters Styles and Templates 31 To select the slide master for modification 1 Select View gt Master gt Slide Master from the menu bar This unlocks the properties of the slide master so you can edit it 2 Click Master Pages in the Tasks pane This gives you access to the pre packaged slide masters 3 Click on the slide master you want to modify among the ones available Figure
179. ls gt Options gt OpenOffice org Impress gt Tip General gt Wizard and select the Start with wizard option Leave the Preview option selected so templates slide designs and slide transitions appear in the preview box as you choose them 1 Under Type choose one of the options e Empty presentation creates a blank presentation e From template uses a template design already created as the basis for a new presentation The wizard changes to show a list of available templates Choose the template you want More details can be found in Chapter 2 e Open existing presentation continues work on a previously created presentation The wizard changes to show a list of existing presentations Choose the one you want 2 Click Next Figure 13 shows the Presentation Wizard step 2 as it appears if you selected Empty presentation at step 1 If you selected From template an example slide is shown in the Preview box 3 Choose a design under Select a slide design The slide design section gives you two main choices Presentation Backgrounds and Presentations Each one has a list of choices for slide designs If you want to use one of these other than lt Original gt click it to select it The types of Presentation Backgrounds are shown in Figure 13 When you click an item a preview of the slide design appears in the Preview window lt Original gt is an empty background Chapter 1 Introducing Impress 17 Impress contains three choice
180. luding polygons Note that the title of the submenu when undocked is Lines Wg x or 92 OpenOffice org 3 3 Impress Guide 9 Connector draws a connector line between two figures Click the black triangle for additional connectors Their use is Hig Fly Ty described in Working with connectors on page 105 10 Lines and Arrows draws a line ended in an arrow Click the black triangle for additional choices When torn off this toolbar is titled Arrows 11 17 Basic Shapes Symbol Shapes Block Arrows Flowcharts Callouts Stars click the black triangle to open a toolbar showing the available shapes in that category The default shapes are shown in Figure 70 Select the desired Shape then draw it by dragging the mouse to define an enclosing rectangle Keep the Shift key pressed to obtain a shape where the height and width are equal Fl lt owshors Ye fBeckarons O asc saves H op ip See t P p by Af mp gt D Daa LJ am Go CH ap a uly 2 Ol OSes Figure 70 Available shapes for Impress Chapter 5 Managing Graphic Objects 93 beet d dds a A me Gk BP Sa HOE 1 Edit Points 4 From File 7 Alignment 10 Interaction 2 Glue Points 5 Gallery 8 Arrange 11 Visible buttons 3 Fontwork 6 Rotate 9 Extrusion On Off Figure 71 The second section of the drawing toolbar with utility tools The tools in the second part of the Drawing toolbar are 1 2 3 4 5 6 7 8 9
181. m animations on a slide are run in the specified order when performing one of the above actions When you advance past the last slide the message Click to exit presentation appears Click the left mouse button or press any key to exit the presentation To exit the slide show and return to the Impress workspace at any time including at the end press the Esc key Navigating using the right click menu If your presentation consists of more than one slide right clicking anywhere on the screen brings up a menu The choices are Next Moves to the next slide in the defined sequence Previous Move to the previous slide in the defined sequence Go to Slide Displays a submenu allowing to quickly navigate through the presentation Choices on the submenu include First slide Last Slide or any Slide in the show This illustrates why giving the slides meaningful names rather than using the default Slide 1 Slide 2 and so on can be very helpful Screen Displays a submenu with two choices Each choice blanks the screen showing it as either all black or all white This can be useful if you want to pause the show for awhile perhaps during a break or to demonstrate something on another computer End Show Ends the presentation and returns you to the Impress workspace This is the same effect as pressing the Esc key Chapter 9 Slide Shows 205 a a OpenOffice org 3 Chapter 1 O Printing e mailing exporting and saving s
182. matting of objects it concludes by showing how to create apply modify and delete graphics styles Formatting lines In Openoffice org the term line indicates both a freestanding segment and the outer edge of a shape In most cases the properties of the line you can modify are its style solid dashed invisible and so on its width and its color All these options can be applied with a few clicks of the mouse Select the line you need to format and then use the controls on the Line and Filling toolbar to select your desired options Line and Filling 0 00cm S MM Black v Figure 91 Common line options style width color highlighted If you need to fine tune the appearance of a line choose Format gt Line from the menu bar or right click on the line and select Line from the pop up menu or select the Line icon from the Line and Filling toolbar These methods open the Line dialog box shown in Figure 92 where you can set all the properties of the line at once The dialog box consists of four pages Line Line Styles Shadow and Arrow Styles General line settings The Line tab is where you can set the basic parameters of the line and is subdivided into four parts The Line Properties section left side is the most important It includes the following parameters e Line style a variety of line styles is available in the drop down list but more can be defined if needed e Color choose among the predefined colors
183. menu Select the desired speed for the transition between the different slides in the presentation from the Speed drop down menu Medium is a good choice for now OpenOffice org 3 3 Impress Guide a Presentation Wizard Select a slide transition Effect No Effect w spe Select the presentation type Default Duration of page oo 00 10 p Duration of pause o 00 10 a Preview Show logo Figure 14 Selecting a slide transition effect 6 Click Create A new presentation is created Tip Note Caution A You might want to accept the default values for both Effect and Speed unless you are skilled at creating presentations Both of these values can be changed later while working with slide transitions and animations These two are explained in more detail in Chapter 9 Slide Shows If you selected From template on step 1 of the Wizard the Next button will be active on step 3 and other pages will be available These pages are not described here Remember to save frequently while working on the presentation to prevent any loss of information should something unexpected occur You might also want to activate the AutoRecovery function Tools gt Options gt Load Save gt General Make sure Save AutoRecovery information every is selected and that you have entered a recovery frequency Chapter 1 Introducing Impress 19 Formatting a presentation A new presentation only contains one empty slide In this
184. moving a path remember to also move the object on that path Note otherwise the animation will start with a jump Currently it is not possible to rotate a path If instead you want to modify the individual points on the line select the Points tool leq from the Drawing toolbar while the path is selected The Edit Points toolbar of Figure 182 should be displayed if not select it from View gt Toolbars gt Edit Points Delete Points Smooth Transition Points xs to ai gt ee Transition Ez Dak BID BD BUA Epe ri 7 Move Points oplit Curve Close Bezier Insert Points Comer Point Eliminate Points Figure 182 The Edit Points toolbar Once a point is selected you can add an additional point delete it move it and so on For a detailed explanation on how to manipulate the points on a curve see the Draw Guide Once you are Satisfied with the shape of the curve and its speed click anywhere on the screen to deselect the object and continue normal editing Figure 183 shows a polygon motion path with a curved section You can combine a motion with other effects such as spinning or changing of size or colors to create dramatic effects Edit Points X RAA Figure 183 Object set to move along a polygon and curve path Chapter 9 Slide Shows 201 Advanced animation effects Click the Effect Options button next to the Properties drop down list to display the Effect Options dialog box What you see in the Effect Opt
185. n reverse order Figure 186 Text Animation effect options The choices on the Timing page of the Effect Options dialog box shown in Figure 187 allow you to change the speed delay and other aspects of the effect s timing Effect Options Effect Timing Text Animation start Delay Speed Very fast Repeat none L Rewind when done playing Trigger Animate as part of dick sequence O Start effect on dick of Cancel Figure 187 Timing page of Effect Options dialog box Removing animation effects 1 On the Custom Animation page of the Task pane select the desired object 2 Click the Remove button Using interactions Interactions are things that happen when you click on an object in a slide They are typically used with buttons or images but text objects can also have interactions Possible interactions include go to previous slide go to next slide go to first slide go to last slide go to page or object that is a specific slide or named object in a slide go to document play sound or run a macro To apply an interaction to an object or change an interaction applied to an object right click on the object and choose Interaction from the pop up menu The Interaction dialog box Figure 188 appears Select an interaction from the Action at mouse click drop down list Chapter 9 Slide Shows 203 With some interactions after you select one the dialog box changes to offer more choices For example Figu
186. n the Gradient icon to display a dashed line connecting two squares colored as the From color and the To color of the gradient as shown in the examples below Chapter 6 Formatting Graphic Objects 135 Properties Centre X e7 Ja Centre bo Ja Angle 116 degreej gt Border 0 B mom ah gre foo f To MM Magenta lt foo A Figure 119 Green to magenta gradient Transparency mode O No transparency Transparency 50 Gradient Centre X Ba o A Centre Y B3 A Angle 20 degrees B Border B r Start value 0 End value 100 A Figure 120 Transparency gradient note how the background becomes visible close to the white square For linear gradients move the square corresponding to the From color to change where the gradient starts that is the Border property Move the square corresponding to the To color to change the orientation Angle property For axial gradients you can move only the To color to change both the angle and the border properties of the gradient For radial gradients move the From color to modify the border property that is how wide the gradient circle is Move the To color to change the point where the gradient ends Center X and Center Y values For ellipsoid gradients move the From color to modify the border property the size of the gradient ellipsoid Move the To color to change the angle of the ellipsoid axis and the axis
187. n the presentation containing the slides that you want to move select the required slides To move the slides drag and drop them into the other presentation If you hold down the Control key while dragging and dropping the slide Tip gets copied into the target presentation Duplicating a slide Duplicating a slide is a convenient way to add slides since the new slide will inherit formatting layout and animations from the selected slide To duplicate a slide 1 Go to Normal view either by clicking on the tab on the work area or selecting View gt Normal from the menu bar 2 Make sure that the slide to be duplicated is on the work area 3 Select Insert gt Duplicate Slide from the menu bar The duplicated slide is inserted after the original slide and is displayed in the work area 168 OpenOffice org 3 3 Impress Guide Duplicating a slide is a good way to prevent having slides with too much information crowded on them Try duplicating the busy slide and split the points over two or more slides All the formatting backgrounds and so on will be preserved Tip Renaming a slide To rename a Slide do one of the following e Right click on the slide thumbnail in the Slides pane or in the main area when in Slide Sorter view and select Rename Slide from the pop up menu e In Normal view right click on the slide in the work area then select Slide gt Rename Slide from the pop up menu In the Rename Slide dialog
188. nd click gt gt You can also add slide 15 at the end of the Selected slides list and then drag it up to where you want it in the sequence Editing deleting or copying a custom slide show To edit a custom slide show add remove or change the order of slides or change the name of the show select it in the Custom Slide Shows dialog box Figure 170 and click Edit To delete a custom slide show select it in the Custom Slide Shows dialog box and click Delete Deletion is immediate no confirmation message appears To create a copy of a slide show select it in the Custom Slide Shows dialog box and click Copy You can now edit the copy to rename it and add remove or change the order of slides in it You can run a custom slide show for example to test it from the Custom Slide Shows dialog box if the Use Custom Slide Show checkbox is selected Select the slide show from the list and click Start When you have finished working with custom slide shows click Close to save all changes and close the Custom Slide Shows dialog box Using slide transitions Slide transitions are the effects that take place when one slide gives way to the next one in the presentation like Roll down from top or Fly in from left They add dynamic flair to a slideshow smoothing the transition between slides 1 In the Tasks pane choose Slide Transition 2 In the Slides pane or Slide Sorter view select the slides to which you want to apply the tra
189. nd shapes Figure 21 is an example of a slide master with a custom background gradient a background picture another picture in the top right corner some decorative lines and some customized presentation styles 34 OpenOffice org 3 3 Impress Guide QOoAuthors Click to edit the title text format e Click to edit the outline text format Second Outline Level Third Outline Level Fourth Outline Level Fifth Outline Level Sixth Outline Level Seventh Outline Level Eighth Outline Level Ninth Outline Level Figure 21 Example of a complex slide with several modifications Slide master styles Within the slide master you can define a complete set of styles that define the default appearance of text and graphic objects inserted in slides based on that background If for example your slide master has a dark background you may want to set the font color of the title and text areas to be light Rather than manually changing the font color for every new slide you create a time consuming operation prone to errors and omissions simply modify the style in the slide master Changes made to styles in the slide master only apply to the slides based on that particular slide master Styles in Impress are sub divided into two main categories Presentation styles and Graphics styles Presentation styles Presentation styles affect three elements of a slide master the background background objects such as icons decorative lines
190. necessary through the right pane to find a suitable image Click on the image and drag it onto the workspace Figure 59 shows an example File Edit View Insert Format Tools Slide Show Window Help D x B BHOLE D i HA k ad 0 00cm B slack Color C Blue 8 New Theme Be H Backgrounds daisy opt ooo dev basis3 3 share gallery www back daisy j Bullets ah S aie Oe e BS wed Homepage a y S G4 a La m My Theme gt Ss er et a 4 2 m Rulers tg Ea P wil T e si E Co r Sounds PN hl gt meT Yv 0 0 H 0 Da Aae Boy s 11 94 3 22 f 0 00 x 0 00 Slide 1 1 Default 100 Figure 59 Inserting an image from the Gallery At this point the image will be in your slide but may not be of a satisfactory size if necessary resize it as described in Resizing a picture on page 83 80 OpenOffice org 3 3 Impress Guide Positioning the Gallery To expand the Gallery position the pointer over the line that divides it from the top of the workspace When the pointer changes to parallel lines with arrows click and drag downward The workspace will resize in response By default the Gallery is docked above the Impress workspace To undock it hold down the Control key and double click on the upper part of the Gallery next to the View icons Double click in the same area to dock it again restore it to i
191. ng Key 2 Shortcut keys that are greyed out in the listing on the Customize dialog box such as F1 and F10 are not available for reassignment Saving changes to a file Changes to the shortcut key assignments and other configurations can be saved in a keyboard configuration file for use at a later time thus permitting you to create and apply different configurations as the need arises To save keyboard shortcuts to a file 1 After making your keyboard shortcut assignments click the Save button near the bottom right of the Customize dialog box 2 In the Save Keyboard Configuration dialog box select All files from the Save as Type list 3 Next enter a name for the keyboard configuration file in the File name box or select an existing file from the list If you need to browse to find a file from another location 4 Click Save A confirmation dialog box will appear if you are about to overwrite an existing file otherwise there will be no feedback and the file will be saved Loading a saved keyboard configuration To load a saved keyboard configuration file and replace your existing configuration click the Load button near the bottom right of the Customize dialog box and then select the configuration file from the Load Keyboard Configuration dialog box Resetting the shortcut keys To reset all of the keyboard shortcuts to their default values click the Reset button beneath the Save button on the right side of the Customize
192. ns by right clicking on the table edge and selecting Row gt Space Equally or Column gt Space Equally from the pop up menu Vertical Alignment You can select the vertical alignment of the text on a cell by cell basis between Top Center and Bottom The chosen setting only applies to the selected cells The alignment commands can be applied to all the cells of the table by right clicking on the edge of the table choosing Cell from the pop up menu and then choosing the required alignment Chapter 3 Adding and Formatting Text 71 Insert or delete rows and columns Use the Table toolbar to insert or delete rows and columns of your table Rows and columns are inserted below and to the right of the selected cell You can insert rows and columns at the end of the table using the pop up menu that opens by right clicking on the edge of the table The insert commands are under the Row or under the Column menu Table Design The only purpose of this button is to open the Table Design pane in the task pane Table properties Click the Table Properties icon to open the Format Cells dialog box which contains the following pages e Font see Font page on page 56 for a description of the available options e Font Effects see Font Effects page on page 57 for a description of the available options lt q Format Cells Font Font Effects Borders Background Line arrangement Line Spacing to contents Default Style Left lo 25cm
193. nsition If you want the transition to apply to all slides you do not need to select them first 3 In the Apply to selected slides list select a transition 192 OpenOffice org 3 3 Impress Guide 4 Modify the selected transition by changing Slide Transition the speed or adding a sound in the Modify transition area If you choose to play a sound Apply to selected slides select it in the Sound list The Loop until aiii next sound option now becomes active Wipe Up Select this option to play the sound Wipe Right repeatedly until another sound starts Ifyou select this option and there are no a subsequent sounds in your slide show the a sound will play continuously for the remainder of the show 5 Choose next how to advance to the next slide manually on mouse click or automatically If you choose automatically you can specify how long the slide remains visible before it automatically advances to the next slide 6 If you want the transition to apply to all Advance slide Slides click the Apply to All Slides button On mouse dick To start the slide show from the current slide so Automatically after you can see all the transitions click the Slide Show button sec If the Automatic preview checkbox is marked the effect of a selected transition is immediately Apply to All Slides displayed in the work area You can replay the effect at any time by pressin
194. nt file Saving an Impress file as a PowerPoint file 1 Choose File gt Save As from the menu bar 2 Select the location where you want the PowerPoint file saved and type a name for the file 3 Under File type choose Microsoft PowerPoint 97 2000 XP ppt 4 Click Save If you have the Warn when not saving in ODF or default format option set in Options gt Load Save gt General the message shown in Figure 210 appears Click Keep Current Format to confirm that you want to save the file in Microsoft PowerPoint format You can deselect the Ask when not saving in ODF format checkbox and the message will not be shown again unless you re enable it in the Options This document may contain formatting or content that cannot be k saved in the Microsoft PowerPoint 97 2000 XP file format Do you want to save the document in this format anyway Use the latest ODF file format and be sure all formatting and content is saved correctly Save in ODF Format Ask when not saving in ODF format Figure 210 Warning message when saving in Microsoft PowerPoint format Always save your work in Impress OpenDocument format odp before Saving in Microsoft format Keep the Impress file as your working copy if you need to change the presentation change it in the Impress version and then save it again as PowerPoint You are much less likely to have problems than if you open a file previously saved in PowerPoint format edit it and save it
195. nu bar For more about working with grouped objects see Chapter 5 Combining Multiple Objects in the Draw Guide To ungroup objects 1 Select the group of shapes 2 When the green resizing handles show select Format gt Group gt Ungroup from the menu bar Chapter 5 Managing Graphic Objects 95 If you use the group and ungroup commands often why not add them to one of the toolbars shown by default so that the commands are readily Tip available To do so you will need to customize the selected toolbar See Chapter 11 Setting Up and Customizing Impress Moving graphic objects 1 Click the graphic object if necessary to show the green resizing handles 2 Move the pointer over the graphic object until the pointer changes shape On most operating systems the cursor associated with moving objects is a four headed arrow but it may also be a hand or some other symbol 3 Click and drag the graphic object to the desired position you can also use the arrow keys 4 Release the mouse button By default Impress makes the objects snap to the grid If you need to position the object between two points of the grid hold down the Control Tip key then click on the object and move it to the desired position Alternatively you can modify the grid resolution from Tools gt Options gt OpenOffice org Impress gt Grid For a more accurate placement of the graphic object use the Position and Size dialog box shown in Figur
196. object is given the lowest position in the stack The other three tools determine the relative positions of the selected object and of a second selected object e In front of object brings the first selected object in front of the second selected object e Behind object brings the first selected object behind the second selected object e Reverse swaps the stacking order of two selected objects To use the In front of object and Behind object tools 1 Select the first object by clicking on it 2 When the green handles show select the desired arrange action 3 The mouse pointer changes to a pointing hand Click on the second object Working with connectors Connectors are lines that can be anchored to particular places called glue points on the graphic object The advantage of connectors is that when the graphic object to which the connector is attached is moved or resized the connector automatically adjusts to the change When creating a flowchart org chart schematics or diagrams it is highly recommended to use connectors instead of simple lines Impress offers a wide variety of predefined connectors which differ in the termination shape none arrow custom and in the way the connector is drawn straight line curved When a connector is drawn or selected Impress displays red handles which are not Shown for normal lines in particular the termination points are identified by red circles while square handles are used to
197. objects However for text inserted in a text box ora graphic object you need to apply a graphic style In this chapter we focus mostly on Presentation styles For information on graphic styles see Chapter 6 Formatting Graphic Objects Modifying a presentation style To modify a presentation style follow these steps 1 Open the Styles and Formatting window by pressing F11 or selecting Format gt Styles and Formatting from the menu bar mil 2 Select the style category by clicking on either the Presentation Styles icon EJ at the top of the Style and Formatting window 3 Right click on the style to be modified and select Modify from the pop up menu The top portion of the dialog box for a presentation style is shown in Figure 33 54 OpenOffice org 3 3 Impress Guide Outline 1 Ea Numbering type Graphics Customize Alignment Tabs Line Area Shadow Transparency Font _ Font Effects indents amp Spacing Text Bullets Figure 33 The dialog box for a presentation style This dialog box consists of 14 pages which can be divided in two groups those that determine the formatting of the text and those that determine the properties of the slide master background and the background objects There is no difference between the parameters that characterize a style and the attributes given manually to portions of text in fact the pages that open when applying formatting manually are the same that you c
198. objects click on the top left object and drag the mouse to the bottom right object of the intended selection while keeping the mouse button pressed A marching ants rectangle identifying the selection area is displayed It is also possible to select several objects by pressing the Shift button while selecting the individual objects 2 Line draws a straight line from the point where you click the mouse to the point where you drag the mouse pointer and release the mouse button Press the Shift key to restrict the angle of the line to multiples of 30 use the Control key to detach the end point of the line from the grid see Snapping objects to grid or snap guides on page 103 3 Arrow draws a straight line ending with an arrowhead The arrowhead is placed where you release the mouse button The Shift and Control keys have the same effect as for the Line tool 4 Rectangle draws a rectangle when you drag the mouse from the top left to the bottom right corner Press the Shift button to draw a square 5 Ellipse draws an ellipse Press the Shift button to draw a circle 6 Text creates a text box with text aligned horizontally 7 Vertical text creates a text box with text aligned vertically This tool is available only when Asian language support has been enabled in Tools gt Options gt Language Settings gt b Languages 8 Curve draws a curve Click the black triangle for more CARE options shown at right inc
199. ocument only Note To specify default printing settings go to Tools gt Options gt OpenOffice org Print and Tools gt Options gt OpenOffice org Impress Print See Selecting default print options on page 212 for more information Selecting general printing options On the General tab of the Print dialog box Figure 190 you can choose e The printer from the printers available e Which slides to print the number of copies to print and whether to collate multiple copies Range and copies section e Whether to print slides notes handouts or an outline of the presentation e For handouts how many slides per printed page and in what order see page 211 for details Click the Properties button to display a dialog box where you can choose portrait or landscape orientation which paper tray to use and the paper size to print on The Options tab of the Print dialog box provides other choices as shown in Figure 191 General OpenOffice org Impress Page Layout Options Options E Print to file I Create single print jobs for collated output Print in reverse page order O Use only paper tray from printer preferences Figure 191 General print options Printing multiple pages on a single sheet of paper You can print multiple pages of a document on one sheet of paper To do this 1 In the Print dialog box select the Page Layout tab Figure 192 2 In the Layout section select from the drop down list the n
200. of this dialog box The only difference is that by default the Notes page orientation is set to portrait and the format is A4 4 Click OK to close the dialog box Page Setup ExT Paper format Format Width Height Orientation Portrait Text direction Left to right horizontal iedkctdseshsainasexe Landscape Paper tray From printer settings Margins Layout settings Left Right 39 Format Top Fit object to paper format Bottom Figure 159 The Page Setup dialog box for notes Setting automatic layout options In Notes view Impress provides four areas to input information about the presentation e Header area e Date and Time area e Footer area e Slide number area To customize these fields proceed as follows 1 Switch to Notes view from the corresponding tab in the work area or by selecting View gt Notes from the main menu or open the Notes Master View gt Master gt Notes Master 2 Choose Insert gt Date and Time for the Date and time Choose between Fixed enter in the edit box the date and time that should be displayed or Variable the date and time of the slide creation will be inserted in the notes pages Use the two drop down menus to select the format of the date and the language 3 Choose Insert gt Page Number from the main menu to display the Header and Footer dialog box Select the Notes and Handouts tab Figure 160 4 Select the checkboxes to activate the corresp
201. ogram which created it Figure 145 Insert object from a file Formulas Use Insert gt Object gt Formula to create a Math object in a slide When editing a formula the main menu changes into the Math main menu Care should be taken about the font sizes used in order to make them compatible with the font size used in the rest of the slide To change the font attributes of the Math object select Format gt Font Size from the main menu bar To change the font type select Format gt Fonts from the main menu bar For additional information on how to create formulas refer to Chapter 9 Getting Started with Math in the Getting Started guide or the Math Guide Unlike formulas in Writer a formula in Impress is treated as an object therefore it will not be automatically aligned with the rest of the text The formula can be however moved around but not resized like any other object Note Inserting the contents of a file You can insert the contents of certain files into a presentation The types of file accepted are OpenOffice org Draw file HTML files or plain text files Select Insert gt File from the main menu to open a file picker window If there is an internet connection it is also possible to insert a URL in the file name field Select the file and click Insert Chapter 7 Including Spreadsheets Charts and Other Objects 163 g OpenOffice org 3 Chapter amp Adding and Formatting Slides Notes and
202. olbar is not showing select View gt Toolbars gt Main Toolbar 2 Click the Chart Type icon ob or select Format gt Chart Type or right click on the chart and choose Chart Type The Chart Type dialog box appears g Chart Type ih Column E gt Bar B Pie ks Area Ae Line Normal e Bubble F 3D Look ey Net Shape lii Stock Wil Column and Line part ma Cone p y ramid Figure 135 Chart Type dialog box showing two dimensional charts 3 As you change selections in the left hand list the chart examples on the right and the chart in the main window both change If you move the Chart Type dialog box to one side you can see the full effect in the main window 4 As you change chart types other selections become available on the right hand side For example some chart types have both three dimensional and two dimensional variants 3D charts have further choices of shape for the columns or bars 5 Choose the chart characteristics you want and then click OK The Chart Type dialog box closes and you return to the edit window Now you can continue to format the chart add data to the chart or click outside the chart to return to normal view Chart types The following summary of the chart types available will help you choose a type suitable for your data For more detail see Chapter 3 Creating Charts and Graphs in the Calc Guide Column charts Column charts are commonly used for data that shows trends
203. olbars gt Drawing The Drawing toolbar is discussed in detail in Chapter 5 Managing Graphic Objects At this stage a black crosshair with a circle appears in the middle of the picture this represents the pivot point for the rotation Normally the center of the picture will be just fine but on some occasions you may wish to rotate around a corner or even around a point outside the picture to do this click on the crosshair and drag it to the desired position before applying the rotation as shown in Figure 62 The icons representing the functions in the toolbars are different depending on the operating system used and on whether OOo has been Note customized for the Linux distribution in use or not When in doubt hover the mouse over the icons and wait for the tooltip to appear showing the name of the button 3 Eight red circular handles replace the green square handles as shown in Figure 62 Move the mouse over one of the corner handles and the mouse cursor shape will change Click the mouse and move in the direction in which you want to rotate the picture 4 When satisfied release the mouse button To restrict the rotation angles to multiples of 15 degrees press the Shift key while rotating the graphic This is very handy to rotate pictures of right angles for example from portrait to landscape or vice versa Formatting using the Picture toolbar When a picture is selected the Picture toolbar becomes available This toolbar
204. ols gt Options gt OpenOffice org gt Java Note To insert a movie clip or a sound into a presentation select Insert gt Movie and Sound Select the media file to insert from the dialog box to place the object on the slide To insert media clips directly from the Gallery 1 If not already open open the Gallery by selecting Tools gt Gallery 2 Browse to the Theme containing media files for example the Sounds theme 3 Click on the movie or sound to be inserted and drag it into the slide area The Media Playback toolbar Figure 142 is automatically opened by default at the bottom of the screen just above the Drawing toolbar it can also be made to float You can preview the media object as well as resize it If the toolbar does not open select View gt Media Playback Media Playback X te e l amp 00 00 00 00 00 01 Ghe Figure 142 The media playback toolbar movie clip The Media Playback toolbar contains the following tools e Add button opens a dialog box where you can select the media file to be inserted e Play Pause Stop buttons control the media playback e Repeat button if pressed the media will restart when finished e Playback slider selects the position within the media clip e Timer displays the current position of the media clip e Mute Button when selected the sound will be suppressed e Volume Slider adjusts the volume of the media clip e Sca
205. onding areas For the Header and Footer type the text in the edit fields 180 OpenOffice org 3 3 Impress Guide If the Page number checkbox is activated to format the type of numbering refer to Formatting the Notes page on page 179 5 Click the Apply to All button to save these settings and close the dialog box Header and Footer Slide Notes and Handouts Indude on page Cancel Header text This is the header Date and time Fixed Variable Language 02 07 07 w English UK Footer Footer text and this is the footer Page number Figure 160 The dialog box to set up header and footer for notes Text formatting When text is inserted in the Notes text box it is automatically formatted using the predefined Notes style that you can find in the Presentation styles The best way to format the notes text is therefore to modify this style to suit your needs Refer to Chapter 2 Slide Masters Styles and Templates to learn how to work with styles If manual formatting is required for example to highlight a particular section of the notes the guidelines given in Chapter 3 Adding and Formatting Text apply Advanced Notes formatting You can make other changes to the Notes pages For example you can e Move the text box and the slide image around the page e Resize the slide image and text box only from the Slide Master view e Add other text boxes to the page Printing notes 1 C
206. onfigure in the style dialog box Therefore once you master the formatting of text you will know how to create and modify a style In particular e For the Font and Font Effects style pages refer to Formatting characters on page 56 e For the Indents and Spacing Alignment and Tabs style pages refer to Formatting paragraphs on page 58 e For the Bullet and numbering type Graphics Customize style pages refer to Creating bulleted and numbered lists on page 62 The other tabs of the Presentation Style dialog box are all related to formatting the background and background objects and are described in detail in Chapter 6 Updating a style from a selection To update a style from a selection 1 Select an item that has the format you want to adopt as a style 2 In the Styles and Formatting window select the style you want to update and then click the Update Style icon see Figure 34 Dimension Line First line indent Heading Heading1 Figure 34 Updating a style from a selection Applying a presentation style To apply a presentation style move the paragraph to the appropriate outline level as described in Changing the order of the outline level lines on page 67 This is different from Writer where you select the desired style from the Styles and Formatting window Chapter 3 Adding and Formatting Text JI Formatting characters To view the character formatting options select Format gt Char
207. oor is only available for 3D charts and has the same Note formatting options as Chart Area and Chart Wall Chapter 7 Including Spreadsheets Charts and Other Objects 157 Resizing and moving the chart You can resize or move all elements of a chart at the same time in two ways interactively or by using the Position and Size dialog box You may wish to use a combination of both methods To resize a Chart interactively 1 Click on the chart to select it Green sizing handles appear around the chart 2 To increase or decrease the size of the chart click and drag one of the corner handles To maintain the correct aspect ratio hold the Shift key down while you click and drag To move a chart interactively 1 Click on the chart to select it Green sizing handles appear around the chart 2 Hover the mouse pointer anywhere over the chart other than on a handle When it changes shape click and drag the chart to its new location 3 Release the mouse button when the element is in the desired position To resize or move a chart using the Position and Size dialog box 1 Click on the chart to select it Green sizing handles appear around the chart 2 Choose Format gt Position and Size from the menu bar or right click and choose Position and Size from the pop up menu or press F4 For more about the use of this dialog box see Chapter 6 Formatting Graphic Objects Moving chart elements You may wish to move or resize individual elemen
208. or Subscript as applicable Chapter 3 Adding and Formatting Text 57 2 Specify the amount by which the text should be raised superscripts or lowered subscripts 3 Specify the dimensions of the character relative to the baseline character size in percentage The amount by which the text is raised or lowered can be set to automatic by selecting Automatic Character Font Font Effects Position Position O Superscript J3 Automatic Normal Relative font size Subscript Scaling Scale width opacing by 4 0pt Pair kerning Figure 38 Setting the character position attributes Two more position attributes can be set on this page e The width scaling of the text which specifies the percentage of the font width by which to compress or expand the individual characters of the selected text e The spacing between the characters of the font which can be defined in number of points Selecting the Pair kerning checkbox causes OOo to automatically adjust the spacing between certain pairs of characters to visually improve the appearance For example when writing a V followed by an A VA the spacing between the two letters is reduced strong kerning as can be easily seen when compared with say VS which is not a kerning pair Formatting paragraphs To view the paragraph formatting options select Format gt Paragraph or click the Paragraph button cll on the Text Formatting toolbar If a toolbar with t
209. or adjustment button el on the Picture F E toolbar opens the color adjustment dialog box moy Use this dialog box to modify the individual color ax components of the image red green blue as well as the mow fe brightness contrast and gamma of the image If the result is not satisfactory press Control Z to restore the default mox E values bon Increasing the gamma value of a picture makes it more Suitable to be used as a background or watermark as it will CA Loo interfere less with a dark text _ Figure 65 The color adjustment dialog box Setting the object transparency Modify the percentage value in the Transparency box F o on the Picture toolbar to make the image more transparent Note that this is different from the transparency settings for a line or a shape described in Chapter 5 As with the gamma value increasing the transparency of a picture makes the picture blend more smoothly in the background making the overlay text easier to read Adjusting the line area and shadow settings These settings are not very commonly used for images with the exception of the shadow setting which applies a shadow to the image Cropping pictures Impress provides two ways to crop a picture interactively or using a dialog box The interactive method is easier to use but the dialog box provides more precise control You can use both methods first cropping interactively then using the dialog box to fine tune th
210. or in RGB or CMYK For RGB Specify the red green and blue component on a 0 to 255 scale For CMYK specify the Cyan Magenta Yellow and black K components from 0 to 100 3 Click the Add button The color is now added to the list on the Area page To modify a color 1 Select the color to modify from the list 2 Enter the new values that define the color if necessary change the settings between RGB and CMYK 3 Modify the name as required 4 Click the Modify button Alternatively use the Edit button this will open a new dialog box modify the color components as required and click OK to exit the dialog box Use the Load and Save buttons in the dialog to use a different color palette or to save your own custom colors You can also add custom colors using Tools gt Options gt OpenOffice org gt Colors This method makes the color available to all components of OpenOffice org whereas colors created using Format gt Area gt Colors are only available for Impress Tip 126 OpenOffice org 3 3 Impress Guide Creating gradients To create a new gradient or to modify an existing one select the Gradients tab from the Area dialog box Several types of gradients are predefined and in most cases changing the From and To colors will be sufficient to obtain the desired result Area Shadow Transparency Colors Gradients Hatching Bitmaps P
211. orders Use to select among some predefined border configurations The borders are applied to the selected cells If the desired border pattern is not available you will need to use the Table properties dialog box Area filling In the drop down menu first choose how the selected cells should be filled Invisible Color Gradient Hatching or Bitmap Depending on the selection the Available Fillings drop down menu is populated with the available schemes Refer to Chapter 6 Formatting Graphic Objects for details on how to manage area filling styles Merge cells Merges the selected cells Note that the contents of the merged cells are also merged Split cells The opposite operation of Merge cells Make sure that the cursor is positioned on the cell you want to split then click to open the Split Cells dialog box Split Cells Split Split cell into 2 Direction Hel Horizontally E m Vertically Figure 53 Split cell dialog box Select the number of resulting cells from the split as well as whether the cell Should be split horizontally or vertically When splitting horizontally you can select the into equal proportions option to get all cells of equal size The contents of the split cell are kept in the original cell the one on the left or the top Optimize Evenly distributes the selected cells either horizontally or vertically If you want to optimize the whole table you can evenly distribute rows or colum
212. ort button 2 A file picker dialog box is displayed Browse to the directory containing the bitmap file and select it then click Open 3 Type a name for the imported bitmap and click OK Bitmaps generally have an extension bmp or png To create a bitmap Note image with Draw select File gt Export choose PNG from the pull down list of file formats give the file a name and save it 132 OpenOffice org 3 3 Impress Guide Formatting shadows Shadowing can be applied to both lines and areas To apply a shadow to an area first select the object to which shadowing should be applied then select Format gt Area Shadows can also be applied to lines One way is to click the Shadow icon on the Line and Filling toolbar the last tool on the right hand end The other way is to apply a style to the line that uses a shadow see Working with graphics styles on page 139 for additional information on using styles Using the first method you cannot customize the shadow it is applied according to the default settings The second method offers the opportunity to configure the Shadow properties The dialog box to customize a shadow is shown in Figure 114 Area Shadow Transparency Colors Gradients Hatching Bitmaps Properties Use shadow Position Distance Color Transparency Figure 114 Dialog box for customizing the shadowing of graphic objects When the Use shadow option is selected the following
213. ot point for the rotation Normally the center of the picture will be just fine but on some occasions you may wish to rotate around a corner or even around a point outside the picture to do that click on the crosshair and drag it to the desired position To restrict the rotation angles to multiples of 15 degrees press the Shift key while rotating the graphic This is very handy for rotating pictures through a right angle for example from portrait to landscape or back 98 OpenOffice org 3 3 Impress Guide Figure 75 Shape showing the red rotating handles Only the corner ones are active The black crosshair indicates the rotation pivot Instead of rotating a graphic object manually you can use the Rotation dialog box Shown in Figure 76 To display this dialog box select the graphic object so that the green resizing handles are shown then press F4 or select Format gt Position and Size and select the Rotation page Position and Size Position and Size Rotation Slant amp Corner Radius _ Pivot point Default settings Position X Position Y Rotation angle Angle 315 00 degrees H Figure 76 The Rotation page of the Position and Size dialog box In the upper part of the dialog box select the position of the pivot point relative to the top left corner of the page The default position of the pivot point is the center of the figure In the lower part of the dialog box select the angle by which to rotate the graphic o
214. otes Handout p Master Pages Po p Layouts Custom Animation Slide 1 Modify effect A a a oa f j A f j a oe oe a TT eT ay n lid gt Slide Transition lt gt d Figure 175 Example slide for multiple animations 3 Select all four items Click Add on the Custom Animation pane 4 On the Entrance page of the Custom Animation dialog box Figure 176 select Fly In optionally change the Speed to Medium and click OK 5 The four effects you have just set up are listed in the animations list on the Custom Animation page as shown in Figure 177 Chapter 9 Slide Shows 197 Box Checkerboard Cirde Diagonal Squares Diamond Dissolve In Flash Once Split Venetian Blinds Wedge thaal 2 Point 2 Point 3 Point 4 Change order 4 oe F Automatic preview b Slide Transition Figure 177 Animation list showing four items 198 OpenOffice org 3 3 Impress Guide Step 2 Apply the change font color effect to some list items Now we want to set each of the first three list items to change color when the following item appears on the slide To do this 1 Select the first three items on the slide not the animations list and click Add in the Custom Animation pane This time we go to the Emphasis page of the Custom Animation dialog box and choose Change Font Color as shown in Figure 178 Click OK to save this effect Custom Animation Entrance Emphasis Exit
215. over the border until the cursor changes to a four headed arrow 2 Click and hold the left mouse button and drag the spreadsheet to the desired position 3 Release the mouse button When selected the spreadsheet object is treated like any other object therefore resizing it changes the scale rather than the spreadsheet area This is not recommended because it may distort the fonts and picture shapes Navigating the spreadsheet How a spreadsheet is organized A spreadsheet consists normally of multiple tables called sheets which in turn contain cells However in Impress only one of these tables can be shown at any given time on a slide 148 OpenOffice org 3 3 Impress Guide The default for a spreadsheet embedded in Impress is one single table called Sheet 1 The name of the table is shown at the bottom of the spreadsheet area see Figure 130 If required you can add other sheets To do that 1 Right click on the bottom area near the existing tab 2 Select Insert gt Sheet from the pop up menu Just as in Calc you can rename a sheet or move it to a different position using the Same pop up menu or the Insert menu on the main menu bar Even if you have many sheets in your embedded spreadsheet only one Note sheet the one which is active when leaving the spreadsheet edit mode is Shown on the slide Each of the sheets is further organized into cells Cells are the elementary units of the spreadsheet They are iden
216. over time They are best for charts that have a relatively small number of data points For large time series a line chart would be better This is the default chart type Chapter 7 Including Spreadsheets Charts and Other Objects 153 Bar charts Bar charts are excellent for giving an immediate visual impact for data comparison where time is not important such as comparing the popularity of a few products in a marketplace Pie charts Pie charts are excellent when you need to compare proportions for example comparisons of departmental spending what the department spent on different items or what different departments spent They work best with smaller numbers of values about half a dozen more than this and the visual impact begins to fade This is one of the charts that can be made into a 3D chart It can then be tilted given shadows and generally turned into a work of art You can choose to explode the pie chart but this is an all or nothing option giving you no control over the degree of separation of the segments Area charts An area chart is a version of a line or column graph It may be useful where you wish to emphasize volume of change Area charts have a greater visual impact than a line chart but the data you use will make a difference You may need to use transparency values in an area chart Line charts A line chart is a time series with a progression It is ideal for raw data and useful for charts with plentiful
217. ox it is formatted with a set of predefined attributes known as a style The style used depends on the outline level of the point where the text was entered for AutoLayout text boxes for example if you are entering a level 2 item Impress will format it according to the Outline 2 presentation style or the Default Graphic style for text boxes Sometimes as seen also in the Pasting text section on page 51 it is very useful to re apply the baseline style to a selection of text thus eliminating any manual formatting applied to it particularly if you made a mistake and you do not know how to undo it To do this select the manually formatted text and then select Format gt Default formatting from the menu bar Tip Formatting text may require some intervention in three areas e The character attributes for example the font color e The paragraph attributes for example the alignment e The list attributes for example the type of bullet In some cases it is quicker and more efficient to apply manual formatting but in Situations where you need to perform the same modifications to many different parts of the presentation the use of styles is recommended Both these techniques are described here Chapter 3 Adding and Formatting Text 53 Unlike in Writer where it is recommended to try to use styles whenever possible in Impress manual formatting needs to be used more often This is because presentation styles are fixed therefo
218. p range box Chapter 11 Setting Up and Customizing Impress 233 Snap position section When creating or moving objects restricts graphic objects vertically horizontally or diagonally 45 when creating or moving them You can temporarily deactivate this setting by pressing the Shift key Extend edges controls how a square or circle is drawn with the drawing tool When the Extend edges box is marked the sides of the square created when the Shift key is pressed before you release the mouse button will be equal to the longer side of the rectangle you have actually drawn This also applies to the ellipse tool when the Shift key is pressed before you release the mouse button a circle will be created based on the longest diameter of the ellipse When the Extend edges box is not marked a square or a circle will be created based on the shorter side or diameter When rotating restricts the rotation of graphic objects within the rotation angle that you select in the When rotating box If you want to rotate an object outside of the defined angle press the Ctrl key Shift key on Mac when rotating Release the key when the desired rotation angle is reached Point reduction defines the angle for point reduction When working with polygons you might find it useful to reduce the number of editing points to make it easier to Snap to a desired point Print options In the Options dialog box click OpenOffice org Impress gt Print See Chapter 10
219. parameters can be set e Position the selected point in the mini map determines the direction in which the shadow is cast e Distance determines the distance between the object and the shadow e Color sets the color of the shadow e Transparency determines the amount of transparency for the shadow When the transparency value is set above 0 the shadow does not Tip completely hide the objects below This produces a pleasant visual effect as Shown in Figure 115 Figure 115 Shadows with different levels of transparency Chapter 6 Formatting Graphic Objects 133 Transparency formatting Transparency is applicable to lines and areas as well as shadows To apply transparency to lines refer to Formatting lines on page 116 for shadows refer to Formatting shadows above To apply transparency to areas select Format gt Area and then go to the Transparency page shown in Figure 116 Area Shadow Transparency Colors Gradients Hatching Bitmaps Transparency mode No transparency Transparency 50 Gradient Angle Odegrees Border 25 a Start value O End value 100 te Figure 116 Setting the object transparency The two types of transparency are uniform transparency and gradient transparency To obtain uniform transparency select Transparency and then select the percentage of transparency required For a gradient transparency so that the area becomes gradually transparent se
220. pelling checker a thesaurus prepackaged text styles and attractive background styles This chapter introduces the Impress user interface and describes how to create a simple slide show using the Presentation Wizard The rest of this guide illustrates many other features available in Impress that can be used to create more sophisticated slide shows Drawings are created in the same way with Impress as they are with Note Draw Refer to the Draw Guide for details on how to use the drawing functions Note for Mac users Some keystrokes and menu items on a Mac are different from those given in this book Please see Using Impress on a Mac on page 25 for a list of differences Starting Impress You can start Impress in several ways e Ifno component of OOo is open from the Start Center click on the Presentation icon e From the system menu or the OpenOffice org Quickstarter Details vary with your operating system see Chapter 1 in the Getting Started guide if you need more information e From any open component of OOo click the triangle to the right of the New icon on the main toolbar and select Presentation from the drop down menu or choose File gt New gt Presentation from the menu bar preadsheet gt Presentation Drawing Database Figure 1 Opening the presentation wizard When you start Impress for the first time the Presentation Wizard is shown For detailed instructions about how to use the wizard see
221. places other than the clipart frame 1 ji iii V Insert gt Picture gt From File The Insert picture dialog box opens Browse to the graphic file To see a preview of the picture check Preview at the bottom of the Insert picture dialog box Select a picture and click Open Move the picture to its location Resize the picture if necessary c To add OLE Objects refer to Chapter 7 Including Spreadsheets Charts and Other Objects where this advanced technique is described Caution A When resizing a graphic right click the picture Select Position and Size from the context menu and make sure that Keep ratio is selected Then adjust the height or width to the size you need As you adjust one dimension both dimensions will change Failure to do so will cause the picture to become distorted Remember also that resizing a bitmap image will reduce its quality on screen even though the original image is unchanged Impress stores the original file A better approach is to create an image of the desired size outside of Impress and then import it into the presentation 2 To add text to a slide that contains a text frame click on Click to add an outline in the text frame and then type your text The Outline styles are automatically applied to the text as you insert it You can change the outline level of each paragraph as well as its position within the text by using the arrow buttons on the Text Formatting toolbar
222. played on the list of themes in the Gallery under the name New Theme You will have to rename it manually by right clicking the theme name and selecting Rename General Files File type lt All Files gt bmp dxf emf eps gif lt No Files gt Add All M Preview Figure 61 Setting up a new theme in the Gallery 82 OpenOffice org 3 3 Impress Guide Formatting pictures This section discusses the formatting of pictures inserted with one of the methods explained in Inserting pictures on page 78 Moving a picture 1 Click the picture if necessary to show the green resizing handles 2 Move the pointer over the picture until the pointer changes shape On most operating systems the cursor associated with moving objects is a four headed arrow but it may also be a hand or some other symbol 3 Click and drag the picture to the desired position 4 Release the mouse button For a more accurate placement of the picture use the Position and Size dialog box described in Chapter 6 Formatting Graphic Objects Resizing a picture 1 Click the picture to show the green resizing handles 2 Position the pointer over one of the green resizing handles The pointer changes shape giving a graphical representation of the direction of the resizing 3 Click and drag to resize the picture 4 Release the mouse button when satisfied with the new size The corner handles resize both the width and
223. port button on the Change Icon dialog Custom icons must be 16 x 16 or 26 x 26 pixels in size and cannot contain more than 256 colors lt q Change Icon Icons S gt amp Ya pw 0 3 4 ae EON AB ake SBar HHoO G Hb g Dg D m e Note db W H E amp 1 Ge BREEN s DA 5 The size of an icon should be 16x16 pixel to achieve best quality Different sized icons will be scaled automatically Figure 224 Change Icon dialog Customizing keyboard shortcuts The Appendix to this book lists the default keyboard shortcuts supplied with Impress You can change these defaults or add new shortcuts You can assign shortcuts to standard Impress functions or your own macros and save them for use with Impress only or with the entire OpenOffice org suite Caution A Be careful when reassigning your operating system s or OOo s predefined shortcut keys Many key assignments are universally understood shortcuts such as F1 for Help and are always expected to provide certain results Although you can easily reset the shortcut key assignments to the OOo defaults changing some common shortcut keys can cause confusion frustration and possible data loss or corruption especially if other users share your computer 240 OpenOffice org 3 3 Impress Guide As an example suppose you wish to assign a shortcut key to easily insert a duplicate slide in your presentation You could assign the Insert
224. ppear corrupted and you may need to re position some of the layout elements manually Choosing and applying the background Backgrounds can be applied to a number of elements in Impress the page a default text area a graphic object and so on The procedures to apply a background are always the same The following procedure is used to apply a background to the page 1 To begin do one of the following e Select Format gt Page from the menu bar On the Page Setup dialog box choose the Background tab e Make sure the Presentation Styles icon is selected in the Styles and Formatting window Figure 22 right click Background and select Modify from the pop up menu This opens the Background dialog box 2 Select the type of fill you want for your background from the five choices None Color Gradient Hatching or Bitmap 32 OpenOffice org 3 3 Impress Guide Figure 19 Background choices A list of choices for the selected fill type then appears see Figure 20 for an example B Bordeaux C Pale yellow C Pale green E Cark violet 7 Salmon B Sea blue E Suni Ge sun2 E Sun 3 C Sun 4 E Test Blue Figure 20 Background colors 3 Select one of the items on the list and click OK The fill you have chosen is added to the slide master replacing any previously selected fill You can make custom additions to each type of background with the obvious exception of None After you create new fills they are listed in
225. ptions 232 grid points color 229 guides 232 H handles 37 Handout view 14 183 handouts automatic layout options 184 creating 182 formatting 184 layout 183 printing 185 template 185 thumbnails 183 184 hatching patterns creating 123 Hide Show button 81 HTML Export Wizard 220 hyperlink button 76 editing 76 inserting 74 I image 123 image map 88 image quality in PDF 215 indents and spacing 59 Insert picture dialog box 78 inserting pictures 78 interactions 109 203 K keyboard configuration 242 keyboard shortcuts 246 keyboard shortcuts customizing 240 keyboard shortcuts customizing 240 L Layout pane 48 layout settings 174 lighting tool 108 Line and Filling toolbar 121 line pattern fill 123 line properties 116 line spacing 59 line styles 118 lines creating 94 formatting 116 M macros 242 main Impress window 9 margin settings 174 Master Pages 29 master slides 23 Math formulas inserting 159 Media Playback toolbar 160 Media Player 161 252 OpenOffice org 3 3 Impress Guide menu font customizing 235 menus adding commands 237 creating 236 customizing 235 modifying 236 modifying entries 238 mirror copies 100 modifying slide elements 22 modifying styles 142 moving pictures 83 music objects inserting 159 N name and initials of user 228 Navigator 12 new slide 167 new Style from selection 142 non breaking hyphens 53 non breaking spaces 53 Normal view 12 notes add
226. r change of the previous point and the entrance of the new point to run on mouse click simultaneously 1 Select the color change animations for points 2 and 3 and choose On click from the Start list then select the entrance animations except the first and choose With Previous from the Start list The animation list now looks like Figure 181 2 Test this set of animations by clicking the Slide Show button si Point 1 h Point 1 Point 2 Fite 8 Point 2 Point 3 ate 4 Point 3 Point 4 Figure 181 Final list of animations Example Setting up a motion path The Motion path effect moves an object along a path consisting of a combination of straight and curved lines Several pre packaged paths are provided in OOo but it is not difficult to create your own custom path Start by selecting the object you want to animate and selecting a pre packaged motion path animation that is similar to the effect you want to obtain Alternatively use the Polygon or Curve animation to create a new path Select the object to show the animation path which will be displayed as a thin gray line with a triangle showing the starting point and another indicating the end point Click on any point on the line so that blue handles are displayed around it When the blue handles around the path are shown you can move or resize the path the same way you would perform these operations on a graphic object 200 OpenOffice org 3 3 Impress Guide When
227. r in the Templates and Documents Templates window Templates installed using the Extension Manager may be 40 OpenOffice org 3 3 Impress Guide installed in their own folders You can use them in the same way as the templates installed with Impress See page 45 for information on importing templates into OOo Installing templates using the Extension Manager The Extension Manager provides an easy way to install collections of templates graphics macros or other add ins that have been packaged into files with a OXT extension Although individual extensions can be found in different places the official OpenOffice org extension repository is at http extensions services openoffice org Some extensions are free of charge others are available for a fee Check the descriptions to see what licenses and fees apply to the ones that interest you For more about the Extension Manager and some extensions of interest to Impress users see Chapter 11 Setting up and Customizing Impress To install a collection of templates packaged as an extension 1 Download the extension and save it anywhere on your computer 2 In OOo select Tools gt Extension Manager from the menu bar In the Extension Manager dialog box click Add 3 A file browser window opens Find and select the extension you want to install and click Open The extension begins installing You may be asked to accept a license agreement 4 When the installation is
228. re 189 shows the Interaction dialog box after choosing Go to page or object Ti A sound interaction can be also applied using the Effect Options dialog Ip box Figure 184 a Ta Interaction Action at mouse click Figure 188 Dialog box before choosing an interaction Interaction Action at mouse click Go to page or object Cancel Target 1 Slide 1 1 Slide i Notes Help Slide 2 Slide 2 Notes 9 Default Handouts Default 1 Default Notes Slide Object Slide 1 Figure 189 Dialog box after choosing the Go to page or object interaction showing choices for the target slide or object Running a slide show To run the slide show do one of the following e Press F5 or F9 e Click Slide Show gt Slide Show on the main menu bar e Click the Slide Show button on the Presentation toolbar or the Slide Sorter toolbar If the slide transition is Automatically after x seconds let the slide show run by itself If the slide transition is On mouse click do one of the following to advance from one slide to the next e Press the down arrow key the right arrow key or the Page Down key on the keyboard 204 OpenOffice org 3 3 Impress Guide e Click the left mouse button e Press the Spacebar To go backwards through the show one slide at a time press the up arrow key the left arrow key or the Page Up key For more complex navigation use the right click menu see below Custo
229. re it is not possible for Note example to have two different level 1 s or different types of bullet points for the same outline level Also the lack of support for character styles forces the use of manual formatting to modify sections of the text Selecting text Text must be selected before it can be formatted e To format all the text in a text box click once on the text then click once on the border of the text box The green resizing handles are displayed Now any formatting changes will apply to all the text in the text box e To format only part of the text click once on the text then select the text to be formatted by clicking and dragging highlighting over it You can also use keyboard combinations to select text move the cursor where you want to begin your selection press Shift and then use the arrow buttons to extend your selection Formatting changes will apply only to the selected text To select text word by word instead of by character press the Control key and Shift key together To speed up the selection even further you Tip can combine the Shift key with the Home key or the End key to extend the selection up to the start or end of the line in which the cursor is positioned respectively Using styles to format text Impress has two categories of styles presentation styles and graphics styles Presentation styles are used on text inserted into an AutoLayout area slide master backgrounds and background
230. re stored together with the document When someone later opens the document on any computer with a recent version of OpenOffice org the program will compute the checksum again and compare it with the stored checksum If both are the same the program will signal that you see the original unchanged document In addition the program can show you the public key information from the certificate You can compare the public key with the public key that is published on the web site of the certificate authority Whenever someone changes something in the document this change breaks the digital signature On Windows operating systems the Windows features for validating a signature are used On Solaris and Linux systems files that are supplied by Thunderbird Mozilla or Firefox are used For a more detailed description of how to get and manage a certificate and signature validation see Using Digital Signatures in the OOo Help To sign a document 1 Choose File gt Digital Signatures 2 If you have not saved the document since the last change a message appears Click Yes to save the file 3 After saving you see the Digital Signatures dialog box Click Add to add a public key to the document 4 In the Select Certificate dialog box select your certificate and click OK 5 You see again the Digital Signatures dialog box where you can add more certificates if you want Click OK to add the public key to the saved file A signed doc
231. reate one frame for each of the objects It is easy to obtain for example a rotating line segment 1 Draw a fairly thick horizontal segment use Format gt Line or the Line and Filling toolbar to add thickness 2 Open the Duplicate dialog box by selecting Edit gt Duplicate and set the number of copies to 5 the X and Y axis to 0 1 the angle to 30 the enlargement width and height to 0 and press the OK button 3 Select the 6 segments created by Impress and open the Animator Insert gt Animated image from the main menu bar 4 On the Animator dialog box click Apply objects individually 5 Select Bitmap object in the lower part of the dialog box 6 Create a new empty slide to contain your animation then click the Create button Other functions of the Animator You can review the animation at any time by clicking the Play button LP as well as navigate the various frames using the other controls available If you are not satisfied with a particular frame you can remove it To do so 1 Navigate to the frame by using the Image Number box with the spin buttons just to the right of the play controls 2 Click the Delete current image button 3x You can also delete the whole animation by clicking the Delete all images button E3 If you want to work on the animation frames a bit more you can copy Tip them into the Impress work area by selecting Group object and then clicking Create Since all the objects are cent
232. rg 3 3 Spreadsheet then click OK 146 OpenOffice org 3 3 Impress Guide 5S Insert OLE Object Create new Create from file Object type OpenOffice org 3 3 Spreadsheet OpenOffice org 3 3 Chart OpenOffice org 3 3 Drawing OpenOffice org 3 3 Formula OpenOffice org 3 3 Text Cancel Help Figure 129 Inserting a blank spreadsheet This inserts a blank spreadsheet in the center of a slide as shown in Figure 130 The spreadsheet is in edit mode so you can insert data and modify the formatting See Entering data on page 149 and Formatting spreadsheet cells on page 150 Click to add title Figure 130 A spreadsheet in edit mode Note the active cell and the small black resizing handles on the gray border Editing a spreadsheet When editing a spreadsheet some of the contents of the menu bar change as does the Formatting toolbar see Figure 131 to show entries and tools that support working with spreadsheets One of the most important changes is the presence of the Formula bar just below the Formatting toolbar The Formula bar contains from left to right e The active cell reference or the name of the selected range e The Formula Wizard button e The Sum and Formula buttons or the Cancel and Accept buttons depending on the contents of the cell e Along edit box to enter or review the contents of a cell Chapter 7 Including Spreadsheets Charts and Other Objects 147 Main Menu Standard Forma
233. ries in the Menu list For example Rename and Delete are not available for the menus supplied by OOo To move a menu such as File choose Menu gt Move A dialog box similar to the one Shown in Figure 220 but without the Menu name box opens Use the up and down arrow buttons to move the menu into the required position To move submenus such as File Send select the main menu File in the Menu list and then in the Menu Content section of the dialog select the submenu Send in the Entries list and use the arrow keys to move it up or down in the sequence Submenus 236 OpenOffice org 3 3 Impress Guide are easily identified in the Entries list by a small black triangle on the right hand side of the name In addition to renaming you can specify a keyboard shortcut that allows you to select a menu command when you press A t an underlined letter in a menu command 1 Select a menu or menu entry 2 Click the Modify button and select Rename 3 Add a tilde in front of the letter that you want to use as an accelerator For example to select the Save All command by pressing Alt V after opening the File menu using A t F enter Sa ve ALL Caution Be careful when using these shortcuts In the example above if the File menu is not already open then pressing Alt V opens the View menu if some other menu is open Alt V might activate some other command Adding a command to a menu You can add commands to the supplied menu
234. rmal view e Move the paragraphs of text in the selected slide up or down by using the up and down arrow buttons Move H op py db Up or Move Down on the Text Formatting toolbar e Change the outline level for any of the paragraphs in a slide using the left and right arrow buttons Promote or Demote e Simultaneously move a paragraph and change its outline level using a combination of these four arrow buttons 2 Comparing the slides with your outline if you have prepared one in advance If you notice from your outline that another slide is needed you can create it directly in the Outline view or you can return to the Normal view to create it Notes view Use the Notes view Figure 8 to add notes to a slide These notes are not seen when the presentation is shown 1 Click the Notes tab in the Workspace 2 Select the slide to which you want to add notes e Click the slide in the Slide pane or e Double click the slide s name in the Navigator 3 In the text box below the slide click on the words Click to add notes and begin typing You can resize the Notes text box using the green resizing handles and move it by placing the pointer on the border then clicking and dragging To make changes in the text style press the F11 key to open the Styles and Formatting window Chapter 1 Introducing Impress 13 Figure 8 Adding notes in Notes view Handout view Handout view is for setting up the layout for a printed hando
235. rom the Layout pane In Normal view 1 Click in the text box that reads Click to add text 2 Type or paste your text in the text box These text boxes are known as AutoLayout text boxes See also Creating bulleted and numbered lists on page 62 Using text boxes created from the text box tool In Normal View 1 Click on the Text icon T on the Drawing toolbar If the toolbar with the text icon is not visible choose View gt Toolbars gt Drawing 2 Click and drag to draw a text box on the slide This sets the width Do not worry about the height the text box will expand if needed as you type To reposition the text box to a different part of the slide see Moving a text box on page 49 to change the width see Resizing a text box on page 50 3 Release the mouse button when finished The cursor appears in the text box which is now in edit mode gray hashed border see Figure 29 4 Type or paste your text in the text box 5 Click outside the text box to deselect it In addition to the normal text boxes where text is horizontally aligned it is possible to insert text boxes where the text is aligned vertically This choice is available only when Asian languages are enabled in Tools gt Note Options gt Language Settings gt Languages Click on the i icon in the drawing toolbar to create a vertical text box Note that when editing the contents the text is displayed horizontally 48 OpenOffice org 3
236. roperties Type Angle 45 degrees Linear blue white Radial green black Border w Rectangular red white Square yelow white From LJ Yellow 3 m Linear a To 100 Figure 107 The Gradients page of the Area dialog box It is highly recommended that you create a new gradient even if you just want to Change the two colors rather than modifying the predefined ones which should be used only as starting points To create a new gradient 1 First choose the From and To colors Square yellow white E Linear magenta oreen Linear E ri y wit om r a Fa a mill hl E Orange 1 E Orange 2 E Orange 3 C Orange 4 A violet E Bordeaux E Dla ulian Figure 108 Gradient transition color selection 2 Then choose a type of gradient from the list Linear Axial Radial Ellipsoid Square or Rectangular A preview of the gradient type is shown under the available gradients list in the middle of the dialog box Figure 107 shows an example Chapter 6 Formatting Graphic Objects 127 Type Radial Center X 50 Ea Center Y 50 E Type Radial w Center X 20 AE Center Y 35 Figure 109 Center option in a radial gradient 3 Depending on the chosen type some options will be grayed out Set all the properties as desired very often the default values will work well The properties to set to create a gradient are summarized in Table 3 4 Cli
237. round changing 175 copy and paste from another presentation 168 creating from an outline 171 deleting 170 duplicating 168 expanding 169 hide 23 inserting from other presentations 167 layouts 20 master 23 28 modifying 23 173 move 15 rename 16 renaming 169 select 15 Slide master applying 175 subdividing 169 Summary slide 170 transitions 192 Slides pane 9 Slides Pane pop up menu 166 Snap grid 232 Snap guides 103 Snap options 233 Snap position options 234 Snap to grid 103 Special characters 52 spreadsheet cell selection 149 cells 149 entering data 149 formatting cells 150 Formatting toolbar 147 inserting 146 moving 148 range 150 resizing 148 start with current page option 231 Start with wizard option 231 Starting Impress 8 Style dialog box 141 Styles applying 143 arrow 120 creating graphics styles 141 deleting 143 description 28 Fill Format mode 143 254 OpenOffice org 3 3 Impress Guide formatting text 51 graphic styles 35 graphics 139 graphics styles 140 lines 118 modifying 54 142 new Style from selection 142 spreadsheet cell 150 Styles and Formatting window 36 updating from selection 55 142 Styles and Formatting window 36 Styles and Formatting window 140 Summary slide 170 surface tool 108 SWF export 219 symbols inserting 52 synchronize axes 232 system font 235 T tab stops 61 Tasks pane 10 Template Changer extension 244 Template Management 42 templates create a template folder 44 creat
238. rs whenever possible there are occasions where manual changes are needed for a particular slide for example to enlarge the chart area when the text and chart layout is used Note 28 OpenOffice org 3 3 Impress Guide Slide masters have two types of styles associated with them presentation styles and graphics styles The pre packaged presentation styles can be modified but new presentation styles cannot be created However new graphics styles can be created in addition to modifying the pre packaged graphics styles Presentation styles are discussed in detail in Chapter 3 Adding and Formatting Text The use of graphics styles is covered in Chapter 6 Formatting Graphic Objects See also Working with styles in Impress on page 40 Working with slide masters Impress comes with 28 pre packaged slide masters They are shown in the Master Pages section of the Tasks pane Figure 17 This section has three subsections Used in This Presentation Recently Used and Available for Use Click the sign next to the name of a subsection to expand it to show thumbnails of the slides or click the Sign to collapse the subsection to hide the thumbnails Fach of the slide masters shown in the Available for Use list is from a template of the Same name If you have created your own templates or added templates from other sources slide masters from those templates will also appear in this list See Working with templates on page 40 for
239. s png 42 5 15 03 2007 20 23 07 i Figure 4 png Graphics png 165 1KB 14 06 2007 17 56 08 B Figure 5 png Graphics png 6749 Bytes 10 03 2007 21 19 23 File name Figure 2 png tay File type lt All formats gt bmp dxf emf eps gif jpg jpeg Link Figure 58 Inserting a picture from a file Notice in the Insert picture dialog box the two options Link and Preview Their position is determined by the operating system but they are normally in the bottom left part of the dialog box Select the Link option to insert the picture as a link to the file rather than embedding the file itself In general it is preferable to embed images so that the presentation can be copied to other computers however on some occasions it makes sense to link the image rather than embed it These include e When the image file is quite large linking rather than embedding will dramatically reduce the size of the presentation file e When the same image file is used in many presentations for example when using the same background image for all the presentations created e When the linked file will be available when loading the presentation for example if the presentation is a slide show of holiday pictures Inserting a picture from a scanner Inserting an image from a scanner is normally fairly straightforward Make sure that the scanner is supported by the SANE system if you are running the Linux or other UNIX like operating system
240. s and Formatting from the main menu Graphics Styles Dimension Line Hold down the First line indent Control key and Heading double click here Heading1 to dock and Heading un dock this Object with arrow window Object with shadow Object without fill Text Text body Figure 22 Styles and Formatting window At the bottom of the Styles and Formatting window is a drop down list Tip You can choose to show all styles or groups of styles for example applied styles or in the case of Graphics styles custom styles You can dock or undock the Styles and Formatting window by holding down the Control key while double clicking the top of the window between the icons see Figure 22 Press F11 to close the Styles and Formatting window when you do not need it OpenOffice org will remember its position the next time you re open it 36 OpenOffice org 3 3 Impress Guide Modifying default text areas When a slide master is opened for editing it contains five areas as shown in Figure 23 e Title area for AutoLayouts e Object area for AutoLayouts e Date area e Footer area e Slide number area o Click to edit the title text format o Click to edit the outline text format Second Outline Level Third Outline Level Fourth Outline Level Fifth Outline Level Sixth Outline Level Seventh Outline Level Eighth Outline Level Ninth Outline Level i oe OpenOffice org Figure 23 Slide master showing f
241. s and to menus you have created In the Customize dialog box select the menu in the Menu list and click the Add button in the Menu Content section of the dialog On the Add Commands dialog select a category and then the command and click Add The dialog remains open so that you can select additional commands When you have finished adding commands click Close Back in the Customize dialog box you can use the up and down arrow buttons to arrange the commands in your preferred sequence g Add Commands To add a command to a menu select the category and then the command You can also drag the command to the Commands list of the Menus tab page in the Customize dialog Category Commands Application z About OOo dev Add View AutoPilot Address Data Source Templates AutoPilot Presentation Edit Bibliography Database Options Create HTML Document BASIC Create Master Document me Insert Edit Macros Documents Exit Format Extended Tips Controls Help Navigate Help Agent Table Help on Help Drawing amp Load URL z Graphic m 4 gt Description Displays general program information such as version number and copyrights Figure 221 Adding a command to a menu Chapter 11 Setting Up and Customizing Impress 237 Modifying menu entries In addition to changing the sequence of entries on a menu or submenu you can add submenus rename or delete the entries and add group separators To begin select the menu or submenu
242. s under Presentations e lt Original gt is for a blank presentation slide design e Both Introducing a New Product and Recommendation of a Strategy have their own prepackaged slide designs Each design appears in the Preview window when its name is clicked z Presentation Wizard select a slide design Presentation Backgrounds Black and White Blue Border Blue Lines and Gradients Bhisa tar a rari marte Select an output medium O Screen O Overhead sheet Slide X 3 Preview Paper Figure 13 Selecting a slide design To start with a blank presentation select lt Original gt Click an item to see a preview of the slide design in the Preview window Introducing a New Product and Recommendation of a Strategy are Note prepackaged presentation templates They can be used to create a presentation by choosing From template in the first step Figure 12 4 Select how the presentation will be used under Select an output medium Note Most often presentations are created for computer screen display so you would select Screen You can change the page format at any time The default Screen page is optimized for a 4 3 display 28cm x 21cm so it is not suitable for modern widescreen displays You can change the Slide size at any time switching to Normal view and selecting Format gt Page 5 Click Next The Presentation Wizard step 3 appears Choose the desired slide transition from the Effect drop down
243. se the slide layout as described in Chapter 1 Introducing Impress Most layouts include an set of icons for inserting objects but you can insert a picture into any slide Click to add title e Click to add text Insert Table Insert Chart Insert Picture Insert Media clip Figure 57 Slide with a placeholder for inserting objects Whether you are using an AutoLayout for the placement of the picture or you are just inserting a picture follow these steps 1 Click on the Insert Picture icon or choose Insert gt Picture gt From file from the menu bar 2 In the Insert picture dialog box navigate to the directory containing the desired picture 78 OpenOffice org 3 3 Impress Guide 3 Select the file OOo recognizes a large number of image types If the Preview option in the lower left hand area is selected a thumbnail of the selected file will be displayed in the preview pane on the right not shown below 4 Click Open to place the picture on the current selected slide The picture is now displayed on the slide with green resizing handles around it Insert picture D Document Files Open Office 2 0 Graphics O0o0_Screenshots Impress Chapter_4 Date modified a Figure 1 pnq Graphics png 9792 Bytes 15 03 2007 20 11 06 Figure 10 pnq Graphics png 33 0 12 03 2007 20 05 42 Figure 11 png Graphics png 48 3KB 14 06 2007 19 28 14 Figure 2 png Graphics png 25 5KB 23 06 2007 18 29 50 5 Figure 3 png Graphic
244. see Outline view on page 13 3 To remove any element on the slide that is not required click the element to select it The green handles show that it is selected press the Delete key to remove it ZZ OpenOffice org 3 3 Impress Guide Modifying the appearance of slides To change the background and other characteristics of all slides in the presentation you need to modify the slide master or choose a different slide master A Slide Master is a slide with a specified set of characteristics that acts as a template and is used as the starting point for creating other slides These characteristics include the background objects in the background formatting of any text used and any background graphics OOo uses three interchangeable terms for this one concept Master slide slide master and master page all refer to a slide that is used to create other slides This book however uses only the term slide master except when describing the user interface Note Impress has a range of prepackaged slide masters found in the Master Pages section of the Tasks pane You can also create and save additional slide masters or add more from other sources See Chapter 2 for information on creating and modifying slide masters If all you need to do is to change the background you can take a shortcut 1 Select Format gt Page and go to the Background tab 2 Select the desired background between solid color gradient hatching and
245. shape or a line 1 Select the object to which text will be added 2 With the green resizing handles showing double click on the object and wait for the cursor to become an I beam or just start typing 3 Type the text When finished click somewhere outside the object or press Esc To format the text in a shape 1 Select the object to which text was added 2 Select Format gt Text or right click on the shape and select Text from the pop up menu The Text dialog box is displayed The top section of the page Text offers several options in the form of checkboxes Some of the options will be grayed out depending on the object to which the text will be attached e Select Fit width to text to expand the width of the shape or line if the text is too long for it e Select Word wrap text in shape to start a new line automatically when the edge of the shape is reached e Select Fit height to text to expand the object height whenever it is smaller than the text set by default for lines e Select Resize shape to fit text to expand a custom shape when the text inserted in the shape is too large e Select Fit to frame to expand the text so that it fills all the available space e Select Adjust to contour to make the text follow a curved line Chapter 6 Formatting Graphic Objects 137 Text Text Animation _JFit to frame _ Adjust to contour Spacing to borders __ Text
246. show see below e From starts the show at a slide other than the first For example you might have several slides at the beginning that describe you and your company but 188 OpenOffice org 3 3 Impress Guide when you present this show to your work colleagues you want to skip that introduction e Custom Slide Show shows the slides in a different sequence that you have previously set up This choice is not available until after you set up a custom Slide show see Showing slides in a different order on page 190 You can set up as many different custom shows as you wish from one set of slides they will appear in the drop down list under this choice In the Type section choose how the slides will be displayed e Default shows the slides full screen without the OpenOffice org program controls visible and exits the show after the last slide e Window runs the slide show in the OpenOffice org program window and exits the show after the last slide e Auto restarts the slide show after the last slide A pause slide is displayed between the last slide and the start slide Press the Esc key to stop the show In the box under this choice specify the length of time before the show restarts If you enter zero the show restarts immediately without showing a pause slide The Show Logo option shows the OpenOffice org logo on the pause slide In the Options section e Change slides manually prevents slides from changing automatic
247. sible Contour of each individual object displays the contour line of each individual object when moving the object This enables you to see if single objects conflict with other objects in the target position If you do not mark this box Impress displays only a Square contour that includes all selected objects Grid options The Grid page defines the grid settings for Impress Using a grid helps you determine the exact position of your objects You can also set this grid in line with the snap grid In the Options dialog box click OpenOffice org Impress gt Grid Grid section Snap to grid activates the snap function If you have activated the snap grid but wish to move or create individual objects without snap positions you can press the Ctrl key to deactivate the snap grid for as long as needed Visible grid displays grid points on the screen These points will not display or print as part of a presentation Resolution section Here you can set the unit of distance for the spacing between horizontal and vertical grid points and subdivisions intermediate points of the grid Synchronize axes applies any changes to the Resolution or Subdivision settings to both axes 232 OpenOffice org 3 3 Impress Guide Grid _ Snap to grid _ Visible grid Resolution Subdivision Horizontal 0 407 Horizontal 1 point s Vertical 0 407 Vertical 1 point s Synchronize axes snap snap position _ To snap lines _ When cre
248. stributed but will remain in the existing hierarchical Caution directory structure for example a presentation created and displayed to a A group of clients on a single notebook computer If the presentation file is to be distributed the picture should be embedded to avoid the missing picture syndrome when the presentation is given on a different computer Once the picture is inserted you need to move it to the background To do that while the picture is still selected right click on the picture and select Arrange gt Send to Back from the context menu You may also need to reposition it and modify its size To do that see Chapter 4 Adding and Formatting Pictures If you want the image to blend with the background you can set the background color of the picture as transparent Select the picture then i chose Tools gt Eyedropper from the menu bar Select the first checkbox Tip and then move the mouse cursor on the picture and click on the color you want to make transparent This color appears next to the checkbox Make sure that Replace with is set to Transparent and click Replace An easy way to make the picture lighter so that the text stands out better against its background is to increase the transparency of the picture or Tip change the gamma Both these adjustments can be quickly made from the Picture toolbar In addition to pictures you can add a number of other background objects such as decorative lines text a
249. style 4 Apply manual formatting as required to sections of the text Presentation styles are very different from Writer styles and are applied Tip in quite a different way Refer to Using styles to format text on page 54 for details Inserting special characters To insert special characters such as copyright math geometric or monetary symbols or characters from another language 1 Click in the place in the text where you want to insert the character 2 Choose Insert gt Special Character The Special Characters dialog box appears Figure 32 Alternatively if the ab icon is visible you can click this to bring up the Special Characters dialog box To show toolbar buttons that are not visible click on the small down Tip arrow on the right end of the tool bar move the cursor over Visible Buttons and then click on the icon you wish to make visible 3 Choose the font and character subset from the Font and Subset drop down menus 4 Click the character you want to insert You may have to scroll to find the one you want 5 Click OK Special Characters Fi Bitstream Vera Sans Vera Sans Subset Mathematical Operators w Mathematical Operators w A OQANQAQO0QO0LGH ie T AEAII CICICI J Characters Figure 32 Insert special characters dialog box Characters you select will be inserted in the order they were selected If you accidentally click the wrong character clicking another character will only
250. t Edit gt Undo Insert from the menu bar or press Control Z immediately after the formatting has been applied You can also insert hyperlinks manually To prevent OOo from automatically turning website addresses URLs into hyperlinks go to Tools gt AutoCorrect gt Options and deselect the URL Recognition checkbox To change the color of hyperlinks go to Tools gt Options gt OpenOffice org gt Appearance scroll to Unvisited links and or Visited links select the checkboxes pick the new colors and click OK Caution this will change the color for all hyperlinks in all components of OpenOffice org this may not be what you want Tips 74 OpenOffice org 3 3 Impress Guide To insert a hyperlink or to customize the appearance of a hyperlink select Insert gt Hyperlinks from the menu bar The dialog box shown in Figure 56 opens Hyperlink F Mail amp news Internet Receiver Subject amp Mail amp News Figure 56 Dialog box to edit hyperlinks On the left hand side select one of the four types of hyperlinks Internet a web address normally starting with http Mail amp News for example an email address Document the hyperlink points to another document or to another place commonly referred to as a bookmark in the presentation New document the hyperlink creates a new document The top right part of the dialog box changes according to the choice made for the hyperlink type A full d
251. t Show Slide from the context menu or choose Slide Show gt Show Hide Slide Showing slides tn a different order To show the slides in a different order you can either rearrange them in the slide sorter or set up a custom slide show You can define as many custom slide shows as you need from one set of slides In a custom slide show you can choose which slides to include as well as the order in which they are shown Any slides marked Hidden will not appear in a custom show Setting up a custom slide show To set up a new custom slide show 1 Choose Slide Show gt Custom Slide Show from the menu bar 2 On the Custom Slide Shows dialog box click New 190 OpenOffice org 3 3 Impress Guide Custom Slide Shows Use Custom Slide Show Figure 170 Start here to define or change a custom slide show 3 On the Define Custom Slide Show dialog box type a name for the new custom Show Then in the Existing slides list select the slides to include in the show in the order you want to show them Click the gt gt button to include the Slides in the Selected slides list In Figure 171 Title Slide and Slide 4 have been included Slide 2 has been selected but not yet included You can select and include several slides at the same time Hold down the Shift key and click the first and last slide in a group to select that group for example slides 3 through 7 or hold down the Control key and click on individual slides to select them
252. t click and choose Format Cells from the pop up menu This command opens the dialog box shown in Figure 132 If the text does not fit the width of the cell you can increase the width by hovering the mouse over the line separating two columns until the mouse cursor changes to a double headed arrow then click the left button and drag the separating line to the new position A similar procedure can be used to modify the height of a cell or group of cells 150 OpenOffice org 3 3 Impress Guide To insert rows and columns in a spreadsheet use the Insert menu or right click on the row and column headers and select the appropriate option from the pop up menu To merge multiple cells select the cells to be merged and select Format gt Merge cells from the main menu bar To split a group of cells select the group and deselect Format gt Merge Cells which will now have a checkmark next to it Format Cells l Numbers Font Font Effects Alignment Borders Background Cell Protection Typeface Regular Figure 132 The Format Cells dialog box consists of 7 pages 8 if you have Asian language support enabled When you are satisfied with the formatting and the appearance of the table exit edit mode by clicking outside the spreadsheet area Note that Impress will display exactly the section of the spreadsheet that was on the screen before leaving edit mode This allows you to hide additional data from view but it may cause t
253. t line indent Heading Headingl Heading Object with arrow Object with shadow Object without fill Text Title Titlel Title2 Figure 123 Linking a new style with an existing style As discussed in the preceding section when styles are linked changing the font will change it in all the linked styles Sometimes this is exactly what you want at other times you do not want the changes to apply to all the linked styles It pays to plan ahead Graphics Styles My Style Text Text Animation Dimensioning Connector Alignment Tabs Organizer Line Area Shadowing Transparency Font Font Effect Indents amp Spacing Figure 124 Top of dialog box to create a new graphics style The Graphics style dialog box consists of 14 pages 15 if Asian language support has not been enabled that may be grouped as follows e The Organizer page contains a summary of the style and its hierarchical position e The Font Font Effects Indents amp Spacing Alignment Tabs and Asian typography pages set the properties of the text inserted in a text box or in an graphic object e The Dimensioning page is used to set the style of dimension lines e The Text Text animation Connector Line Area Shadowing and Transparency pages determine the formatting of a graphic object and are discussed elsewhere in this chapter Chapter 6 Formatting Graphic Objects 141 In most cases you will not need to configure the parameters of
254. t the desired Fontwork Charz Spacing and whether kerning pairs should be used For aa custom spacing input a percentage value 100 is normal Very Tight Spacing less than 100 is tight spacing more than 100 Tight is expanded spacing Normal Loose Very Loose Custom Kern Character Pairs Modifying Fontwork text as a shape It is possible to treat Fontwork text as a shape and therefore to apply to it all the formatting that has been described in this chapter Assign line properties only to Fontwork which does not have a 3D effect otherwise the changes will not be visible Ti Change the Fontwork color quickly using the Area fill color swatch on the Ip Line and Filling toolbar You can modify some of the Fontwork shapes just as you modify the angles of Trapezoids and Parallelogram basic shapes by moving the yellow dot that is displayed along with the green resizing handles 114 OpenOffice org 3 3 Impress Guide _ OpenOffice org 3 Chapter 6 Formatting Graphic Objects Formatting objects This chapter describes how to format the graphic objects created with the available drawing tools The format of each graphic object in addition to its size rotation and position on the Slide is determined by a number of attributes that define the line text and area fill of each object These attributes among others also contribute to a graphics style Although this chapter discusses mainly the manual for
255. tailed list see the application Help Windows Linux Mac equivalent Effect Tools gt Options menu selection Right click Ctrl Control F5 F11 OpenOffice org gt Preferences Control click Command Shift F5 T Access setup options Open context menu Used with other keys Open the Navigator Open Styles and Formatting window Chapter 1 Introducing Impress 25 OpenOffice org 3 Chapter 2 Using Slide Masters Styles and Templates Designing a presentation In addition to careful planning of the content as discussed in Chapter 1 you need to plan the appearance of the presentation It is best to do this after you have developed an outline because the outline will determine some of the requirements for the slides appearance For example e What color combinations background and text will look good and also be easy for your audience to read e Would a picture help your audience understand the contents better e Do you want particular text and a picture to appear on all the slides for example a company name and logo e Would the audience benefit from having the slides numbered so that they can quickly refer to one of them e Do you want a background graphic or gradient If so you need to pick something that does not interfere or clash with content such as the colors used in charts e Will you need one slide master or more than one Will one sli
256. ted and distributed to the audience Each handout page contains from one to nine thumbnails of the Slides so that the audience can follow what is presented as well as use it as reference This section explains how to customize the handout page An example is shown in Figure Figure 163 182 OpenOffice org 3 3 Impress Guide Normal Outline Notes Handout Slide Sorter Figure 163 Example of handout with four slide thumbnails Note that the Handout view consists of only one page regardless of the number of Slides in the presentation or the number of pages of slides that will be printed Changing the layout When creating handouts first decide how many slide thumbnails you want printed on each handout page 1 Select the Handout view either by clicking on the tab in the work area or by selecting View gt Handout Page from the menu bar 2 If the Task pane is not visible select View gt Task Pane from the menu bar As for any other toolbar you can undock the Task pane by holding down Tip the Control key and double clicking on an empty part of the pane 3 In the Task pane select the Layouts tab which looks like Figure 164 in Handout view 4 Choose the preferred layout The main work area changes to reflect the choice Chapter 8 Adding and Formatting Slides Notes and Handouts 183 ome ES Figure 164 Layouts for handouts oo HM Formatting handouts You can format several aspects of t
257. tensity of light Surface choose between Wire frame useful when manipulating the object Matt Plastic or Metal 3D Color select the color of the object thickness Figure 84 Example of 3D object Converting an object to a different type You can convert an object into a different type Right click on the object and select Convert to display a menu containing the following options Note To Curve converts the selected object to a B zier curve Choose Edit Points to edit the B zier curve To Polygon converts the selected object to a polygon After the conversion choose Edit Points to edit the shape A polygon always consists of straight segments To Contour for basic shapes this is equivalent to converting to polygon For more complex shapes or for text objects this conversion creates a group of polygons that you can then manipulate by pressing F3 to enter the group Convert to 3D converts the selected object to a three dimensional 3D object Convert to 3D Rotation Object creates a three dimensional shape by rotating the selected object around its vertical axis To Bitmap converts the selected object to a bitmap To metafile converts the selected object to Windows Metafile Format WMP containing both bitmap and vector graphic data In most cases the conversion to a different type does not produce immediately visible results 108 OpenOffice org 3 3 Impress Guide Setting up interaction with a s
258. the OpenOffice org Impress tab of the Print dialog box Figure 194 Printing handouts notes or outlines in Impress The Document box also gives you the option of printing Handouts Notes or an Outline Handouts means the slides are printed in reduced size on the page from one to nine Slides per page The slides can be printed horizontally landscape orientation or vertically portrait orientation on the page Notes prints a single slide per page with any notes entered for that slide in Notes View Outline prints the title and headings of each slide in outline format Chapter 10 Printing e mailing exporting and saving slide shows 211 To print handouts notes or outlines 1 Choose File gt Print from the menu bar 2 In the Print section of the Print dialog box select the required option from the Document box 3 For Handouts you can then choose how many slides to print per page and the order in which they are printed 4 Click the Print button Range and copies Bi sides Number of copies a K Slides 5 Selection Collate a re Print Slides per page Default Order Left to right then down w Figure 195 Printing handouts Selecting default print options Selections on the Print dialog box over ride any default settings To specify default settings for printing use Tools gt Options gt OpenOffice org Impress gt Print Other printer settings are found in Tools gt Options gt OpenOf
259. the background of a single slide For easy maintenance it is recommended that slide masters are used to Tip modify the slides background by creating additional slide masters as required Applying a background to individual slides is no different from filling the Note area of a shape See Chapter 6 Formatting Graphic Objects for detailed instructions To change the background for a slide 1 Switch to Normal view by clicking the tab in the main work area or select View gt Normal 2 Select the slide you want to change 3 Select Format gt Page from the menu bar or right click and choose Slide gt Page Setup to open the Page Setup dialog box Choose the Background tab 4 Follow the instructions in Formatting areas in Chapter 6 5 Click OK to save the changes A pop up message asks if you want to change the background on all slides To change only the selected slide click No If you press Yes Impress will apply the new background to all the slides used in the presentation Choosing a slide layout from the list After creating a new slide decide what this slide will contain and what layout is most suitable for the purpose Impress offers various types of predefined layouts that can be applied to a slide these layouts are shown in Figure 154 To apply a layout to a slide 1 In the Task pane select the Layouts tab If the Task pane is not visible select first View gt Task Pane 2 Hover the mouse cursor over the layo
260. the case of graphics styles custom styles Deleting graphics styles You cannot delete any of the predefined styles even if you are not using them You can delete any user defined custom styles but before you do you should make sure the styles are not in use If an unwanted style is in use replace it with a substitute style To delete unwanted styles right click on them one at a time in the Styles and Formatting window and click Delete on the pop up menu Click Yes in the message box that pops up Assigning styles to shortcut keys OOo provides a set of predefined keyboard shortcuts which allow you to quickly apply styles while typing in a document You can redefine these shortcuts or define your own as described in Appendix A Keyboard Shortcuts Chapter 6 Formatting Graphic Objects 143 OpenOffice org 3 Chapter 7 Including Spreadsheets Charts and Other Objects Using spreadsheets in Impress A spreadsheet embedded in Impress includes most of the functionality of a spreadsheet in Calc and is therefore capable of performing complex calculations and data analysis However if you plan to use complex data or formulas you are better off performing the necessary operations in a separate Calc spreadsheet and use Impress only to display the embedded spreadsheet with the results You may also be tempted to use spreadsheets in Impress for creating complex tables or presenting data in a tabular format However
261. the desired position To return to edit mode click outside the text box area and then repeat step 1 of this procedure 2 3 4 5 lick on the Text icon on the Drawing toon ar the F is EE mma the text box eomars gt Drawing Z n ZClick and dfag toldradra test bow odmene slide jenot Zworry about Re Verticat seethe tere basil expan finen if n ceded aspa typ Ta v pAstion the text box toa Guitferenn part efithersitikes draw a text box on the slid Bo not Release the miese b otton when aivendhe Te carson ill cn pand gappeary inthe TERPBOE ier ISAIA tait iat bi pr toa Give Se ve slide Z i 12 text BGR FE d a Figure 30 Moving a text box Chapter 3 Adding and Formatting Text 49 Resizing a text box In Normal view enter edit mode by clicking on the text box then move the mouse to the gray edge of the text box When the cursor shape changes click the left mouse button again The text box should now display blue resizing handles Move the pointer over any handle Notice how the pointer changes shape indicating in what direction the text box will be resized The corner handles change the two dimensions of the text area simultaneously while the four handles at the center of each side modify only one dimension When the two headed arrow is displayed click and drag to resize the text box To maintain the proportions of a text box while resizing press and hold Tip the Shift
262. the dialog box is common to all the hyperlink types although some choices are more relevant to some types of links e Set the value of Frame to determine how the hyperlink will open This applies to documents that open in a Web browser e Form specifies if the link is to be presented as text or as a button See Working with hyperlink buttons below for more information e Text specifies the text that will be visible to the user e Name is applicable to HTML documents It specifies text that will be added as a NAME attribute in the HTML code behind the hyperlink e Event button this button will be activated to allow OOo to react to events for which the user has written some code macro This function is not normally needed in Impress Editing text hyperlinks To edit a text hyperlink select it by dragging across the text not clicking on it then choose Edit gt Hyperlink from the main menu bar Make changes as needed and click Apply when done If you need to edit several hyperlinks you can leave the Hyperlink dialog box open until you have edited all of them Be sure to click Apply after each one When you are finished click Close Working with hyperlink buttons A hyperlink button is inserted in the center of the current slide In most cases that is not where you want it to appear To edit the text or size of a hyperlink button or to move it to another place on the slide first display the Form Controls toolbar
263. the extrusion The shape changes and a default thickness is added to it At the same time the 3D Settings toolbar should become visible If the toolbar does not appear select View gt Toolbars gt 3D Settings 3D Settin x al ECP F FoM Figure 83 The 3D Settings toolbar Use the tools to change the appearance of the 3D object n Extrusion On Off adds thickness to an object and activates the 3D properties Tilt Down tilts the object downwards around an horizontal axis je d Tilt Up tilts the object up around an horizontal axis cp Tilt Left tilts the object left around a vertical axis Tilt Right tilts the object right around a vertical axis Chapter 5 Managing Graphic Objects 107 Most of the Fontwork shapes see Using Fontwork on page 112 have 3D properties and can be manipulated with the 3D Settings toolbar Note that when rotating a 3D object in addition to the corner red handles four handles on the sides of the frame become available Figure 84 is an example of a customized 3D object Depth determines the thickness of the shape An extended toolbar opens where some default values are given If none of them is satisfactory select Custom and then enter the desired thickness Direction opens an extended toolbar that lets you pick the direction of the perspective as well as the type parallel or perspective Lighting opens an extended toolbar that lets you specify the direction and in
264. the height of the graphic object simultaneously while the other four handles only resize one dimension at a time To retain the original proportions of the graphic Shift click one of the Tip corner handles then drag Be sure to release the mouse button before releasing the Shift key For more accurate resizing of the graphic object use the Position and Size dialog box described in Chapter 6 Formatting Graphic Objects Be aware that re sizing a bit mapped raster image will adversely affect Caution the resolution causing some degree of blurring It is better to use a Specialized graphics manipulation program to correctly scale the picture A to the desired size before inserting it into your presentation We recommend you use a tool such as Gimp http www gimp org Rotating a picture As with the position of the image on the page rotation of a picture can be done manually or using a dedicated dialog box The Rotation dialog box is described in Chapter 6 Formatting Graphic Objects To rotate a picture manually do as follows 1 Select the picture if necessary so that the green handles around it show Chapter 4 Adding and Formatting Pictures 83 Mi oo i Figure 62 Shape showing the red rotating handles 2 Click the Rotate button IG on the Drawing toolbar This toolbar is usually located at the bottom the screen but it can be undocked and used as a floating toolbar If the toolbar is not showing select View gt To
265. the section OpenOffice org Impress Menus select from the Menu drop down list the menu that you want to customize Chapter 11 Setting Up and Customizing Impress 235 5 To customize the selected menu click on the Menu or Modify buttons You can also add commands to a menu by clicking on the Add button These actions are described in the following sections Use the up and down arrows next to the Entries list to move the selected menu item to a different position 6 When you have finished making all your changes click OK to save them Creating a new menu In the Menus page of the Customize dialog box click New to display the dialog Shown in Figure 220 1 Type a name for your new menu in the Menu name box 2 Use the up and down arrow buttons to move the new menu into the required position on the menu bar 3 Click OK to save The new menu now appears on the list of menus in the Customize dialog box It will appear on the menu bar itself after you save your customizations After creating a new menu you need to add some commands to it as described in Adding a command to a menu on page 237 g New Menu ka Menu name New Menu 1 Menu position New Menu 1 Figure 220 Adding a new menu Modifying existing menus To modify an existing menu select it in the Menu list and click the Menu button to drop down a list of modifications Move Rename Delete Not all of these modifications can be applied to all the ent
266. ties and differences in Impress The presentation styles are similar to paragraph styles in Writer and are used in a very similar fashion You cannot create new presentation styles but you can fully configure the existing ones Note that as with the Heading styles in Writer the Outline styles are hierarchically linked so that a change in the Outline 1 will cascade through all the other Outline levels In Impress you will also find the graphics styles very useful They define the characteristics of a graphic object including a text object If for example you need to create a organization chart diagram in one of the slides of your presentation you will likely want all of the boxes to have a consistent appearance meaning the same line style same font type maybe the same shadow and so on The easiest way to achieve this result with the minimum effort is to create a graphics style for the boxes and apply it to each box The major benefit is that if later on you decide to modify say the background color of the boxes all you need to do is modify the style rather than each individual box Presentation styles are discussed in detail in Chapter 3 Adding and Formatting Text The use of graphics styles is covered in Chapter 6 Formatting Graphic Objects Working with templates All documents in OpenOffice org OOo are based on templates However Impress is a little different from other OOo components in that it starts with the Presentation
267. tified by a row number shown on the left hand side on a gray background and a column letter shown in the top row also on a gray background For example the top left cell is identified as A1 while the third cell in the second row is C2 All data elements whether text numbers or formulas are entered into a cell Moving the cursor to a cell To move around the spreadsheet and select an active cell you can e Use the arrow keys e Left click with the mouse on the desired cell e Use the combinations Enter and Shift Enter to move one cell down or one cell up respectively Tab key and Shift Tab key to move one cell to the right or to the left respectively Other keyboard shortcuts are available to move quickly to certain cells of the spreadsheet Refer to Chapter 5 Getting Started with Calc in the Getting Started guide for further information Entering data Keyboard input is received by the active cell identified by a thick black border see Figure 130 where cell A1 is active The cell reference or coordinates is also shown on the left hand end of the formula bar To insert data first select the cell to make it active then start typing Note that the input is also added to the main part of the formula bar where it may be easier to read Impress will try to automatically recognize the type of contents text number date time and so on of a cell and apply default formatting to it Note how the formula bar icons change accor
268. tions dialog box On the User Interface page you can choose more settings to control how a PDF viewer displays the file Some of these choices are particularly useful when you are creating a PDF to be used as a presentation or a kiosk type display General Initial View User Interface Center window on screen Open in full screen mode Display document title User interface options _ Hide menubar Transitions Use transition effects All bookmark levels Visible bookmark levels Figure 199 User Interface page 216 OpenOffice org 3 3 Impress Guide Window options section e Resize window to initial page Causes the PDF viewer window to resize to fit the first page of the PDF e Center window on screen Causes the PDF viewer window to be centered on the computer screen e Open in full screen mode Causes the PDF viewer to open full screen instead of in a smaller window e Display document title Causes the PDF viewer to display the document s title in the title bar User interface options section e Hide menubar Causes the PDF viewer to hide the menu bar e Hide toolbar Causes the PDF viewer to hide the toolbar e Hide window controls Causes the PDF viewer to hide other window controls Transitions section Includes Impress slide transition effects as the respective PDF effects Bookmarks section Select how many heading levels are displayed as bookmarks if Export bookmarks is selected on the
269. tions dialog box click the expansion marker to the left of OpenOffice org Impress on the left hand side A list of subsections drops down Gl OpenOffice org Load Save This is where you define the settings that apply to all newly sav Among other things you decide which contents are displayed on Print default unit of measure is used if and how grid alignment is user a Base handouts are always printed Charts Figure 214 Options for Impress General options In the Options dialog box click OpenOffice org Impress gt General Text objects Allow quick editing Only text area selectable New document Start with wizard settings Use background cache Copy when moving Objects always moveable Unit of measurement Start presentation Always with current page Compatibility L_ Use printer metrics for document formatting _ Add spacing between paragraphs and tables in current document Figure 215 Specifying general options for Impress Tab stops 0 50 230 OpenOffice org 3 3 Impress Guide Text objects section Allow quick editing sets Impress to switch immediately to the text editing mode when you Click a text object You can also activate the text editing mode through the Allow on the Options toolbar Quick Editing icon Only text area selectable sets Impress to select a text frame when you click on text In the area of the text frame that is not filled with text an object behind the te
270. ts of a chart independent of other chart elements For example you may wish to move the legend to a different place Pie charts allow individual wedges of the pie to be moved in addition to the choice of exploding the entire pie 1 Double click the chart so that is enclosed by a gray border 2 Click any of the elements the title the legend or the chart graphic to select it Green resizing handles appear 3 Move the pointer over the selected element When it changes shape click and drag to move the element 4 Release the mouse button when the element is in the desired position If your graphic is 3D round red handles appear which control the three dimensional angle of the graphic You cannot resize or reposition the Note graphic while the round red handles are showing Shift Click to get back to the green resizing handles You can now resize and reposition your 3D chart graphic See the following tip You can resize the chart graphic using its green resizing handles Shift Tip Click then drag a corner handle to maintain the proportions However you cannot resize the title or the key Changing the chart area background 1 The chart area is the area surrounding the chart graphic including the optional main title and key 2 Double click the chart so that it is enclosed by a gray border 158 OpenOffice org 3 3 Impress Guide 3 Select Format gt Chart Area 4 In the Chart Area dialog box choose the
271. ts position over the workspace When the Gallery is docked to hide it and view the full Impress workspace click the Hide Show button in the middle of the thin bar separating the Gallery from the workspace see Figure 60 The Hide Show button lets you keep the Gallery open for quick access while you create your slide show yet out of the way when you need it to be Computer general CD ROM l Computer networ i Computer networ Computer WIFI Crops i Domino numberer Figure 60 The Gallery with the Hide Show selector circled Managing the Gallery themes Graphics in the Gallery are grouped by themes such as Bullets Rulers and 3D Effects The box on the left of the gallery window lists the available themes Click on a theme to see its graphics displayed in the Gallery window The default themes are locked no items can be added or deleted from these themes The locked themes are easily recognizable by right clicking on them the only available option in the pop up menu is Properties In a default installation only the My themes theme is customizable you can add your own graphics to this gallery or add new themes as explained on page 82 Adding images to the Gallery You can add new images to themes which you created or to themes like My themes that can be edited 1 Right click on the theme name in the list of themes and choose Properties from the pop up menu 2 Clic
272. ts to PDF if you try you get the slides one per page instead However you can print to a PostScript file if you have a suitable printer driver installed and then use another program such as Ghostscript or Adobe Distiller to create a PDF from the PostScript file To create a PostScript file follow the steps below 1 Choose File gt Print 2 On the General page choose Handouts in the Print section see Figure 165 and choose the range of handouts slides to be included Figure 166 Chapter 8 Adding and Formatting Slides Notes and Handouts 185 3 On the Options page select the Print to file option The Print button changes to Print to File General OpenOffice org Impress Page Layout Options Options Print to file C Create single print jobs for collated output C Print in reverse page order Use only paper tray from printer preferences Figure 167 Printing to a PostScript file 4 Click the Print to File button In the Save as dialog box specify where to save the file Make sure PostScript is selected as the file type Click Save 5 You may see the following message regarding transparencies Confirm either Yes or No for whether transparencies should be reduced The file will then be created and given an extension of ps 186 OpenOffice org 3 3 Impress Guide _ OpenOffice org 3 Chapter Q Transitions animations and more Putting together a slide show OpenOffice org Impress
273. tting Formula Toolbar Toolbar Bar Fn nn a File Edit View Insert Format Tpos Data Window Help B BHUS ala amp a a SB g Gun dvih ae J arai o w BZ U amp S 2 8 4 0 5 m fe E SuM AA B 5 fan T Figure 131 The menu bar and the formatting toolbar in spreadsheet editing mode If you are familiar with Calc you will immediately recognize the tools and the menu items since they are much the same Resizing and moving a spreadsheet When resizing or moving a spreadsheet ignore the first row and the first column easily recognizable by their light gray background and the horizontal and vertical scroll bars They are only used for editing purposes and will not be included in the visible area of the spreadsheet on the slide To resize the area occupied by the spreadsheet 1 Double click to enter edit mode if it is not already active Notice the black handles found in the gray border surrounding the spreadsheet see Figure 130 2 Move the mouse over one of the handles The cursor changes shape to give a visual representation of the effects applied to the area 3 Click and hold the left mouse button and drag the handle The corner handles move the two adjacent sides simultaneously while the handles at the midpoint of the sides modify one dimension at a time You can move the spreadsheet change its position within the slide whether in edit mode or not In both cases 1 Move the mouse
274. tting window where you can Tip modify the styles used in any slide master to suit your purposes This can be done at any time See Chapter 2 for more information Layouts The prepackaged layouts are shown here You can choose the one you want use it as it is or modify it to your own requirements It is not possible to create custom layouts Table Design The standard table styles are provided in this pane You can further modify the appearance of a table with the options to show or hide specific rows and columns or to apply a banded appearance to the rows and columns Refer to Chapter 3 Adding and Formatting Text for details on how to work with tables Custom Animation A variety of animations for selected elements of a slide are listed Animation can be added to a slide and it can also be changed or removed later See Chapter 9 Slide Shows for an overview of how to add and customize animations Slide Transition Many transitions are available including No Transition which makes the next Slide simply replace the existing one You can select the transition speed slow medium fast You can also choose between an automatic or manual transition and how long the selected slide should be shown automatic transition only 10 OpenOffice org 3 3 Impress Guide Workspace The Workspace normally in the center has five tabs also called View buttons Normal Outline Notes Handout Slide Sorter Figure 3 Workspace tabs The
275. tyles Use the third page of the Line dialog box to create new arrow styles such as the ones in the figure below to modify existing arrow styles or load previously saved arrow styles lt Pp 1 First draw a curve with the shape you want for the arrowhead The arrowhead must be a curve A curve is something you could draw without lifting a pencil For example oid is a curve but is not a curve You can however draw shapes which are not curves and then at the end convert them to a curve Note The top part of the shape will point in the direction of the line In Figure 97 the corner at the top of the shape will point towards the outside of the line Figure 97 To create your own arrowhead first draw a curve 2 Select the curve With the resizing handles showing select Format gt Line from the menu bar or right click and choose Line from the pop up menu 3 Go to the Arrow styles page Figure 98 click the Add button type a name for the new arrow style and click OK 4 Now you can access the new style from the Arrow style list When you select the name of the new style it is shown at the bottom of the dialog box Line shadow Use the Shadow page of the Line dialog to add and format the line shadow The settings on this page are the same as those for shadows applied to other objects and are described in Formatting shadows on page 133 A faster way to apply a shadow to the line is using the last b
276. umber of pages to print per sheet The preview panel on the left of the Print dialog box shows how the printed document will look 3 When printing more than 2 pages per sheet you can choose the order in which they are printing across and down the paper The two pictures in Figure 192 Show the difference 4 In the Page sides section select whether to print all pages or only some pages 5 Click the Print button Chapter 10 Printing e mailing exporting and saving slide shows 209 General OpenOffice org Impress Page Layout Options Layout Pages per sheet 1 2 Order left to right then down S Draw a border eft to right then down top to bottom then right General OpenOffice org Impress Page Layout Options Layout Order top to bottom then right he E Draw a border ft to right then down top to bottom then right Figure 192 Printing multiple pages per sheet of paper Selecting slides to print In addition to printing a full presentation you can choose to print individual slides ranges of slides or a selection of slides using the Ranges and copies section of the General page of the Print dialog box Be sure Slides is selected in the Document box in the Print section Range and copies 3a Number of copies 1 Slides 1 5 fre Selection Collate Sa Aa Print Document Slides Slides per page Default Order Left to right then down Figure 193
277. ument shows an icon a in the status bar You can double click the icon to view the certificate Removing personal data You may wish to ensure that personal data versions notes hidden information or recorded changes are removed from files before you send them to other people or create PDFs from them 224 OpenOffice org 3 3 Impress Guide In Tools gt Options gt OpenOffice org gt Security gt Options you can set OOo to remind warn you when files contain certain information and remove personal information automatically when saving documents or creating PDFs To remove personal and some other data from a file go to File gt Properties On the General tab uncheck Apply user data and then click the Reset button This removes any names in the created and modified fields deletes the modification and printing dates and resets the editing time to zero the creation date to the current date and time and the version number to 1 To remove version information either go to File gt Versions select the versions from the list and click Delete or use Save As and save the file with a different name Opening and saving a PowerPoint file OpenOffice org s Impress file format is highly compatible with Microsoft s PowerPoint format You can open a PowerPoint presentation in Impress edit it then save it in its original PowerPoint format or in Impress format You can also create a new presentation in Impress and save it as a PowerPoi
278. ur e mail program enter the recipient subject and any text you want to add then send the e mail File gt Send gt E mail as OpenDocument Presentation has the same effect If you choose E mail as Microsoft PowerPoint OOo first creates a PPT file and then opens your e mail program with the PPT file attached The PPT file is not saved on your computer Chapter 10 Printing e mailing exporting and saving slide shows 223 Similarly if you choose E mail as PDF OOo first creates a PDF using your default PDF settings as when using the Export Directly as PDF toolbar button and then opens your e mail program with the PDF file attached The PDF file is not saved on your computer If you want to keep a copy of the PPT or PDF file as well as e mailing it to Tip someone first save or export the presentation into the required format then attach it to an e mail in the usual way Digital signing of documents To sign a document digitally you need a personal key the certificate A personal key is stored on your computer as a combination of a private key which must be kept secret and a public key which you add to your documents when you sign them You can get a certificate from a certification authority which may be a private company or a governmental institution When you apply a digital signature to a document a kind of checksum is computed from the document s content plus your personal key The checksum and your public key a
279. ut Click the Handout tab in the workspace then choose Layouts in the tasks pane You can then choose to print 1 2 3 4 6 or 9 slides per page Layouts Figure 9 Handout layouts Use this view also to customize the information printed on the handout Refer to Chapter 10 of this book for instructions on printing slides handouts and notes Slide Sorter view The Slide Sorter view contains all of the slide thumbnails Use this view to work with a group of slides or with only one slide 14 OpenOffice org 3 3 Impress Guide Normal Outine Notes Handout Slide Sorter Crp ng gn gree Pra rn Fr San Set ie a ee ee Misi aimi See eee ie Slide 1 Slide 2 Third Shap ib et ob er Fier cr ll cha few ir ofl ol m pe a So ie a perar Slide 3 Slide 4 Figure 10 Slide Sorter view Customizing Slide Sorter view To change the number of slides per row 1 Check View gt Toolbars gt Slide View to show or hide the Slide view toolbar E fs Slides S Figure 11 Slide Sorter and Slide View toolbars 2 Adjust the number of slides up to a maximum of 15 Moving a slide using Slide Sorter To move a slide in a presentation using the Slide Sorter 1 Click the slide A thick border is drawn around it 2 Drag and drop it to the location you want e As you move the slide a black vertical line appears to one si
280. ut thumbnail to get a tooltip with a Summary of the contents included in the layout 3 Click on the selected layout to apply it to the slide Chapter 8 Adding and Formatting Slides Notes and Handouts 175 If the layout is changed when the slide already contains contents Note Impress will not delete the contents but just reposition them according to the chosen layout This may cause slide elements to overlap If these layouts do not fit the presentation style the elements can be rearranged on an individual slide and duplicated as often as needed by copying to another presentation or saving as a template All the techniques in Chapter 3 Adding and Formatting Text for working with text boxes can be applied to the Title and AutoLayout text elements of the slide while the placeholder for images can be moved and resized as discussed in Chapter 4 Adding and Formatting Pictures Chapter 7 describes how to include and modify spreadsheets charts and other objects Tasks View X e Master Pages Layouts mii c AHUL AGL Weel el e Table Design e Custom Animation gt Slide Transition Figure 154 Automatic layouts for slides Adding comments When creating a presentation in a collaborative environment it is often useful to add comments to the presentation for the benefit of the other people working on it To add a comment switch to Normal view and select the slide where you want the comment to appear Select Insert gt
281. ution and view the slide show a few more times to make sure they aren t needed To hide a slide right click the slide in the Slides pane and A select Hide Slide in the pop up menu Do not delete a slide until you have done this otherwise you may have to create that slide again Chapter 1 Introducing Impress 23 Once you have answered these and your own questions make the necessary changes This is done most easily in the Slide Sorter view see page 14 Use the Slide Show menu to change the order of the slides choose which ones are shown automate moving from one slide to the next and other settings To change the slide transition animate slides add a soundtrack to the presentation and make other enhancements use functions in the Task pane Custom animations If you wish to add a custom animation to a slide do it now Custom animations are found on the Tasks pane This is an advanced technique and is explained in Chapter 9 Slide shows Slide transitions Your first slide show should probably have the same slide transition for all slides Setting Advance slide to On mouse click is the default If you want each slide to be Shown for a specific amount of time click Automatically after and enter the number of seconds Click Apply to all slides Transition choices are found on the Tasks pane For more information about slide transitions see Chapter 9 Slide Shows The Slide transition section has a very useful option Automati
282. utton of the Line and Filling toolbar of Figure 91 The main disadvantage of using the toolbar button is that the shadow appearance will constrained by the shadow settings of the default graphics style 120 OpenOffice org 3 3 Impress Guide CO gt Line Shadow Line Styles Arrow Styles Organize arrow styles Title My Arrowhead Add Arrow style 4 My Arrowhead Add a selected object to create new arrow styles Figure 98 Advanced options for creating arrow styles Formatting the fill area The term area fill refers to the inside of an object which can be a uniform color a gradient a hatching pattern or an image An area fill can be made partly or wholly transparent and can throw a shadow j Figure 99 Different types of area fill The Line and Filling toolbar has the majority of the tools normally used to format graphic objects If this toolbar is not showing choose View gt Toolbars gt Line and Filling from the menu bar You can also use the Area dialog box described on page 124 Line and Filling BI A t amp v Coy 0 00cm c M Back _ vlje Figure 100 Common fill options Chapter 6 Formatting Graphic Objects 121 To format the area of an object select it so that the green resizing handles show A wide number of default fillings are readily available from the Line and Filling toolbar Select first from the pull down menu to the right of the paint can icon the type of fill
283. w bulleted line The way to change the appearance of a list is explained on page 63 62 OpenOffice org 3 3 Impress Guide Creating a new outline level 1 If necessary press Enter to begin a new line 2 Press Tab or click the indentation arrows in the Text Formatting toolbar Each time you press Tab or click the right arrow the line indents to the next outline level Pressing Enter creates a new line at the same level as the previous one To return to the previous level press Shift Tab or click the left arrow In the AutoLayout text boxes promoting or demoting an item in the list corresponds to applying a different outline style so the second outline level corresponds to Outline 2 style the third to Outline 3 style and so on As a consequence a change in the level also produces other changes for example font size bullet type and so on Caution Do not try to change the outline level by selecting the text and then clicking the desired outline style as you would in Writer Due to the way that presentation styles work it is not possible to apply them in this way Changing the appearance of the list You can fully customize the appearance of a list changing the bullet type or numbering for the entire list or for single entry All the changes can be made using the Bullets and Numbering dialog box which is accessed by selecting Format gt o oo om Bullets and Numbering or by clicking on the Bullets and Numbering i
284. ws Clicking a slide in this pane selects it and places it in the Workspace When a slide is in the Workspace you can change it in any way you like Several additional operations can be performed on one or more slides simultaneously in the Slides pane e Add new slides to the presentation e Mark a slide as hidden so that it will not be shown as part of the presentation e Delete a slide from the presentation if it is no longer needed e Rename a slide Chapter 1 Introducing Impress 9 e Duplicate a slide copy and paste or move it to a different position in the presentation cut and paste It is also possible to perform the following operations although there are more efficient methods than using the Slides pane as you will see later in this chapter e Change the slide transition following the selected slide or after each slide in a group of slides e Change the sequence of slides in the presentation e Change the slide design e Change slide layout for a group of slides simultaneously Tasks pane The Tasks pane has five sections To expand the section you wish to use click on the right pointing triangle to the left of the caption Only one section at a time can be expanded Master Pages Here you define the page style for your presentation Impress contains prepackaged Master Pages slide masters One of them Default is blank and the rest have a background and styled text Press F11 to open the Styles and Forma
285. x On the General page you can choose which pages slides to include in the PDF the type of compression to use for images which affects the quality of images in the PDF and other options General Initial View User Interface Links Security Range Selection Images Lossless compression JPEG compression Quality Reduce image resolution 300 DPI General E PDF A la Ej Tagged PDF E Create PDF form Submit format m Allow duplicate field names Export bookmarks E Export comments Export notes pages E Export automatically inserted blank pages Embed standard fonts Figure 197 General page of PDF Options dialog box Range section e All Exports the entire document e Pages To export a range of slides use the format 3 6 pages 3 to 6 To export Single slides use the format 7 9 11 slides 7 9 and 11 You can also export a combination of slide ranges and single slides by using a format like 3 6 8 10 12 e Selection Exports whatever material is selected 214 OpenOffice org 3 3 Impress Guide Images section Lossless compression Images are stored without any loss of quality Tends to make large files when used with photographs Recommended for other kinds of images or graphics JPEG compression Allows for varying degrees of quality A setting of 90 tends to work well with photographs small file size little perceptible loss Reduce image resolution Lower DPI dots per inch images hav
286. xt frame can be selected You can also activate this mode through the Select Text Area Only icon on the Options toolbar New document section Start with Wizard sets Impress to start with the Presentation Wizard when creating a new presentation with File gt New gt Presentation or other methods Settings section Use background cache sets Impress to use the cache for displaying objects on the master page This setting speeds up the display Unmark this box if you want Impress to draw the background every time you display a slide Copy when moving automatically creates a copy when you move rotate or resize an object while holding down the Ctrl key key for Mac The original object will remain in its current position and size Objects always movable lets you move an object with the Rotate tool enabled If this box is not marked the Rotate tool can only be used to rotate an object Unit of measurement determines the unit of measurement for presentations Tab stops defines the spacing between tab stops Start presentation section Always with current page specifies that a presentation starts with the current slide Unmark this box to always start a presentation with the first page Compatibility section The settings in this area are valid for the current document only Use printer metrics for document formatting applies printer metrics for printing and for formatting the display on the screen some formatting will d
287. y time during the preparation of the presentation but changing the layout of a slide that already contains some contents can have a dramatic effect It is therefore recommended that you pay particular attention to the layout you select If you do need to change the layout after contents have been added the contents are not lost though they may need to be reformatted Note Chapter 1 Introducing Impress 21 Modifying the slide elements At this stage the slide consists of everything contained in the slide master as well as in the chosen layout slide you may want to remove unneeded elements and add objects such as pictures as well as insert text Caution A Changes to any of the prepackaged layouts should only be made using View gt Normal Attempting to make changes by modifying a slide master may result in unpredictable results and requires extra care as well as a certain amount of trial and error 1 To add any pictures or objects to the slide follow these steps a To add a picture to the clipart frame L ji ili V Double click the picture within the frame The Insert picture dialog box opens Browse to the location of the picture you want to include To see a preview of the picture check Preview at the bottom of the Insert picture dialog box Select the picture and click Open Resize the picture as necessary Follow the directions in the Caution note below b To add pictures from graphic files to
288. ying the slide show 2 Using master slides Slide 1 aes styles and templates Designing a presentation 3 What are master slides What are styles Why use them Presentation styles Graphic styles Working with master slides To Creating master slides Applying a master slide Loading additional master slides hal Figure 150 Outline created from a Writer document Click on the Normal tab to populate the slides in the Slides pane Chapter 8 Adding and Formatting Slides Notes and Handouts 171 As shown in Figure 151 some outline levels may have too many points to fit on one Slide You can expand those slides as described in Expanding a slide on page 169 or duplicate the slides and manually change their contents as described in Duplicating a slide on page 168 Normal Outline Notes Handout Slide Sorter 2 Using master slides styles and templates Designing a presentation What are master slides What are styles Why use them Presentation styles Graphic styles Working with master slides Creating master slides Applying a master slide Loading additional master slides Mo Modifying the size and shape of default text areas Further modifications to the default text areas Addinatextto all slides Be op 1129 477 22 0 00 0 00 31 Figure 151 Slides created from an outline may have too many points to fit the space Sending
289. you can edit some of its attributes To do this you can use the Fontwork toolbar or other options as described in the next section 112 OpenOffice org 3 3 Impress Guide Figure 88 Editing Fontwork text Using the Fontwork toolbar Make sure that the Fontwork toolbar shown in Figure 89 is visible on the workspace If not select View gt Toolbars gt Fontwork from the main menu bar Fontwork x A T T Ad T AY T Figure 89 The Fontwork toolbar In addition to the Fontwork Gallery icon this toolbar contains the following icons e Fontwork shape to change the shape of the selected object choose a shape from the extended toolbar AVEPdarv Ld Nels Av CIOS av C JOFS Aa Fontwork Same Letter Heights Changes the height of characters in the object Toggles between normal height some characters taller than others for example capital letters d h and others and all letters the same height qatar POUR Figure 90 Left normal letters right same letter heights Chapter 5 Managing Graphic Objects 113 Fontwork Alignment specify the alignment of the text Fontwork Alig within the frame from the choices available The effects of the text alignment can only be appreciated if the text spans over Left Align two or more lines In the Stretch Justify mode all the lines are filled completely Center Right Align Word Justify Stretch Justify AV Fontwork Character Spacing selec
290. ystem you cannot select another display By default the primary display is used for slide show mode This multiple displays setting is not a property saved in the document but is instead saved as a local setting in the user configuration This means that if you open the presentation on a different computer the local settings are applied Note Chapter 9 Slide Shows 189 Hiding slides You may not want to show all of the slides in a particular show You can either hide some of the slides or set up a custom slide show which method is best depends on your needs For example you may have draft slides that you do not want to show until they are finished or you may have some slides that contain information for yourself but not your audience To hide a slide 1 In the Slides pane or in Slide Sorter view select the slides that you want to hide 2 Click the Show Hide Slide icon on the Slide View toolbar right click and select Hide Slide from the context menu or choose Slide Show gt Show Hide Slide The slide number is now in a box with a diagonal line through it to indicate that it is hidden The slide remains in the file Normal Outline Notes Handout Slide Sorter Slide 1 Slide 2 Figure 169 Slide 2 is hidden To show a hidden slide 1 In the Slides pane or in Slide Sorter view select the hidden slides that you want to show 2 Click the Show Hide Slide icon on the Slide View toolbar right click and selec

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