Olympus DS-3500 User's Manual
Contents
1. The supplied battery is not fully charged It is recommended to fully charge it before using the EN recorder for the first time or after the battery has been left unattended for a long time P 12 11 fia eq ay Buibsey 7 EN 12 Charging the battery After loading the battery into the recorder you can charge it by connecting the USB cable to the recorder Fully charge the battery approx 2 hours 30 minutes before use Connect the USB cable to the recorder Charge the battery frequently during the first period of use The battery will perform better after several charge discharge cycles Models of batteries which are different from the included one may not be charged Charging the battery via the USB cable connection may not be successful depending on the power capacity of the USB port in your PC Use the AC adapter optional instead Do not charge the recorder through a USB hub Do not attach or remove the battery if the USB cable is connected Using the lithium ion battery The included battery is exclusively for use with the Olympus voice recorder DS 3500 Do not use in combination with other electronic equipment Cautions concerning the battery Read the following instructions carefully when you use the battery Discharging Rechargeable batteries self discharge while not in use Charge it regularly before use Battery life Over time the rechargeable battery may gradually wear down When2. 2 Select Work Type at the File Menu screen then press the OK MENU button SDAA OSS A EH SDAA DSS A EH FileMenu Work Type jB hemn Priority Work Type Pending OptionNamel File Lock OptionID1 OptionName2 Information OptionID2 E OptionName3 OptionID3 BACK EDIT EXIT E Press the F2 EDIT button 4 Press the or button to select Edit Work Type or Select From Work Type List then press the OK MENU button EDICT OSS Ml a Work Type E Work Type E Edit Work Type E Select From Work Type List OptionName3 OptionlID3 BACK Edit Work Type This will take you to the Work Type information screen and allow you to modify the Work Type information that has been registered for the file Select from Work Type List You can re select Work Type from the Work Type list 1 Press the or button to select the Work Type 2 Press the OK MENU button Menu items 5 Press the or button on the Work Type information screen to select the Option Item then press the OK MENU button e The Option Item name input screen will be displayed e When inputting or editing an Option Item name only characters recognized by the ODMS software can be used SDL TAM OSS EC im OptionNamel OptionI DI EDICT Cer ae Work Type BWork Type Work Type OptionID1 gt Sa OptionName2 OptionID2 OptionName3 D OptionID3 BACK FINISH EXIT BACK FINISH EXIT k D Work Type Option Item name
3. information screen input screen 6 Entering characters EDDC r am a Input name display area OptionNamel b Cursor oe ee 1c Input position Keyboard window oA JAJAA p e BACK FINISH EXIT Character selection Fa gt l button Use these buttons to select the character you want to input on the Keyboard window Character confirmation OK MENU button Use this button to confirm your selection Character deletion ERASE button Use this button to delete a EN character 39 Menu items Moving the entry column 7 Press the F2 FINISH button sw huey EN 40 When pressing the button if the cursor is on The recorder will return to the Work Type top of the Keyboard window the cursor will disappear An Input position within the input name display area will change from flashing to lighting gt l button Each time the button is pressed the input position moves one space to the right The Input position can be moved up to the space next right to the last character l button Each time the button is pressed the input position moves one space to the left The Input position can be moved up to the first character button The Input position changes from lighting to flashing The cursor is lit on the 0 string within the Keyboard window and makes character selection available Entry is performed by insert entry When the character in the Input position has already been finaliz
4. If any button is pressed time count will restart Menu items Time amp Date Setting the time and date beforehand enables easier file management For details see Setting time and date Time amp Date P 16 You can set the USB class of this recorder with a USB connection to Composite or Storage Class Composite In the 3 classes of Storage USB audio and human interface device USB connection is possible While connected via USB in Composite the recorder can be used as the USB speaker and the USB microphone in addition to storage class Storage Class USB connection is possible in only storage class Reset Settings To reset the menu settings to their default values use Reset Settings under Device Menu or use the ODMS and DSS Player software Cards that have been used in non Olympus devices or cards that are not recognized by the recorder must be formatted before they can be used with the recorder Formatting the card will erase all the stored data including locked files For details see Formatting the card Format t P 41 Card Information Memory card capacity and remaining card space for the cards in use will be displayed on the recorder System Information System information about the recorder like the Model Version and Serial No can be displayed Editing the Work Type information 1 Select the file for which you want to edit the Work Type information P 28
5. e Changing the number of allowable input errors mismatches for the password _ Author List You can customize adjust set configure settings related to the Author Author List e Register multiple Author IDs up to max 10 items e Set the priority level for each Author ID e Select the Author ID you want to be used by default Author Selection e Choose to activate deactivate the Author ID selection at the recorder start up __ Work Type List You can customize adjust set configure settings related to the Work Type Work Type List e Register Work Types up to max 20 items Set the option items for each Work Type up to max 10 options e Select the Work Type you want to be used by default Worktype Selection e Choose to activate deactivate the Work Type selection when the recorder is in New mode 49p10994 ay Hulziwiojsn EN 43 EN ad 1 p103 1 ay Hulziwiojsn a _ Device Folders You can customize adjust set configure various settings related to the recorder s folders Enabled Change the number of usable folders Folder name Change the folder name Worktype Set the folder s work type AutoLock Set the Auto Lock on a file to On Off Encryption Select a folder s Encryption level It is possible to set the Encryption level to High 256 bit Standard 128 bit or No deactivates the function Password Set the folder s Encryption Password d Re
6. 1 kHz 16 bit For MP3 files created using other Olympus recorders support may be extended to other bitrates as well Huljooysajqnoly ka EN 51 jeuo13do saliossany A EN 52 Accessories optional Headset E62 E102 Stereo headset for your PC A helpful tool for PC based transcription Monaural binaural earphone E20 Noise cancellation microphone ME12 Dictation microphone Used to get crisp recordings of your own voice by reducing the effects of ambient noise Recommended to improve the accuracy when using voice recognition software External microphone ME15 A lavalier omni directional microphone that clips to clothing Used to record your own voice or people near you 2 channel microphone omni directional ME30W Two ME30 monaural microphones come ina set with a miniature tripod and a connection adapter These are highly sensitive omni directional microphones supported by plug in power which are well suited to recording musical performances Compact zoom microphone unidirectional ME32 The microphone is integrated with a tripod making it suitable for when you wish to record from a distance such as from your table at a meeting or conference Highly sensitive noise cancellation monaural microphone ME52W This microphone is used to record sound at a distance while minimizing surrounding noise PC transcription kit AS 7000 The AS 7000 transcription kit provides you with a Foot Switch a headset and
7. Corporate Parkway P O Box 610 Center Valley PA 18034 0610 U S A Telephone Number 1 888 553 4448 This device Complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Tested To Compl With FCC Standards FOR HOME OR OFFICE USE Canadian RFI This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations of the Canadian Department of Communications Cet appareil num rique ne d passe pas les limites de la Cat gorie B pour les missions de bruit radio manant d appareils num riques tel que pr vu dans les R glements sur I Interf rence Radio du D partement Canadien des Communications For customers in Europe CE mark indicates that this product complies with the European requirements for safety health environment and customer protection This symbol crossed out wheeled bin WEEE Annex IV indicates separate collection of waste electrical and electronic equipment in the EU countries Please do not throw the equipment into the domestic refuse Please use the return and collection systems available in your country for the disposal of this product Applicable Product DS 3500 This symbol crossed out wheeled bin Directive 200
8. ODMS and DSS Player software for easy transcription of DSS recordings In order to use the AS 7000 transcription kit the docking station CR15 will be necessary optional Foot Switch RS31 Connect to the USB docking station with DS 3500 for hands free transcription Connecting cord KA333 Use to connect the microphone jack of the recorder to a radio or other sound source Telephone pickup TP8 Earphone type microphone can be plugged into your ear while phoning The voice or conversation over the phone can be clearly recorded Lithium ion battery LI 42B This lithium ion rechargeable battery is manufactured by Olympus It is best paired with the LI 42C battery charger AC adapter 5V A517 In order to charge the battery the docking station CR15 will be necessary optional Docking Station CR15 Specifications E Recording format E During recording mode DS2 Digital Soeech Standard Pro Microphone jack Linear PCM Pulse Code Modulation DS2 format MP3 MPEG 1 Audio Layer3 microSD SD card 512 MB to 32 GB DSS Pro SP 200 Hz to 5 kHz E Sampling frequency DS2 Paean j Linear PCM format DSS Pro QP 16 kHz PCM ST 50 Hz to 21 kHz DSS Pro SP 12 kHz MP3 format Linear PCM format 256kbps 50 Hz to 20 kHz PCM ST 44 1 kHz 128kbps 50 Hz to 17 kHz MP3 format E During recording mode Built in microphone 236kbps AAI KMZ 20 Hz to 20 kHz However when recording in 128kbps 44 1 kHz the MP3 format t
9. be sure to cover their terminals and always observe local laws and regulations Always charge a rechargeable battery when using it for the first time or if it has not been used for a long period Rechargeable batteries have limited lifetime When the operating time becomes shorter even if the rechargeable battery is fully charged replace it with a new one LCD monitor The LCD used for the monitor is made with high precision technology However black spots or bright spots of light may appear on the LCD Monitor Due to its characteristics or the angle at which you are viewing the monitor the spot may not be uniform in color and brightness This is not a malfunction Memory Card A Warning Do not touch the card contacts This may damage the card Do not place the card in locations with static electricity Store the card in a location that is out of the reach of children In case of accidental ingestion consult a physician immediately Safety precautions sainj eaj urew Getting started Main features Supports two types of memory SD card and microSD card Three Programmable smart buttons F1 F2 and F3 P 43 Supports 3 file formats PCM 44 1 kHz 16 bit MP3 256 kbps or 128 kbps and DS2 DSS Pro QP or DSS Pro SP DSS P 35 Data encryption function for securing recordings on the device It is possible to set the Encryption level to High 256 bit Standard 128 bit or No deactivates
10. card or disconnect the USB cable while the record indicator light is flashing If you do the data will be destroyed Other information Alarm message list Message Explanation Action Battery Low The battery power is low Charge the battery 1 P 12 Power Supply Error Voltage outside of the allowable limit has been Use an AC adapter compatible with the voltage Remove Power Plug detected standard of your environment optional File Protected Editing or deleting the file is not possible Unlock the file P 35 Index Full The maximum number of Index marks has been Erase index marks that are no longer required reached max 32 Index marks per file t P32 The maximum number of Verbal comments Verbal Comment Full has been reached max 32 Verbal comments Erase unnecessary Verbal comments 1 P 31 per file The maximum number of files has been reached Folder Full max 200 files per folder Erase unnecessary files P 25 Erase Error An error occurred while erasin Erase CRG oy When arn Erase Error occurs 9 format the card 1 P 41 Card Error The card has not been recognized properly Remove the card and insert it again P 15 Memory Full TETE EA Erase unnecessary files or insert another card 4 g y P 15 P 25 Format Error There was an error while formatting the card Format the card again P 41 Insert Card The recorder cannot find the card Insert a card e amp P 15
11. display partial erase is complete Partial erasing 03s 28 CO1ey 10 00am EXIT EDT Cae DS350031 DS2__ 9 A m e gt e Partial erase completed 03m28o 012v 10 00am EXIT Notes e Ifthe ERASE button is not pressed within 8 seconds after the Start point and End point are alternately displayed the recorder will revert to stop status e An erased file cannot be restored e The erasing process may take up to 10 seconds Do not interrupt this process or data may be damaged e Files cannot be partially erased in the following cases MP3 file is selected Files are locked P 35 Partial erasing is not possible on parts of files with a Verbalcommenton EN them P 31 Files are inside a locked SD card 27 uol eWOsUI dj Huikeydsig s j y pue siapjoy 6ul329 95 e EN 28 Advanced operations Selecting folders and files Changing folders 1 While the recorder is in stop mode press the F1 FOLDER button The folder list screen will be displayed 2 Press the or F1 FOLDER button to select the folder then press the OK MENU button SDAA Teer Folder a FolderA B Mate hata 53 fa Folder C D Motel hetaB 3 FolderE FOLDER Selecting a file 1 While the file is being displayed press the BP H button Ew DICT T fu Total number of recorded files in the folder 6 Current file number D8S350001 D8S2 10 00
12. displayed by using the Display P 43 function in the ODMS software Ed Pending LA Encryption H Priority R File lock 9 Author ID E Work Type m Option Item Inserting the battery This recorder uses a lithium ion battery specified by Olympus LI 42B Do not use any other type of battery The battery indicator on the display will decrease as 1 Lightly press down on the battery cover the battery loses power release button then open the battery cover as shown in the illustration below gt gt When this E indicator appears on the display charge the battery as soon as possible When the battery is too weak L and Battery Low will appear on the display and the recorder will shut down MO Turn off the recorder before removing the battery Removing the battery while the recorder is still in use may cause malfunctions file corruption or file loss e Remove the battery if you are not going to use the 2 Insert the battery observing the correct recorder for an extended period of time fiayeq y Hurya suj polarity as shown in the illustration After removing the battery it may become then close the battery cover necessary to re set the time and date if you leave Insert the battery by sliding in direction the battery out of the recorder for more than 15 while pushing down in direction minutes or if you remove the battery right after loading it into the recorder
13. kind of recording Recording related settings can be configured Up to 200 messages can be recorded per folder to provide a suitable recording environment Also by default the Recording Mode is DSS Pro QP Hands free recording P 22 Recording monitor amp P 22 Before starting recording over a previously recorded Pending files Pending P 35 file the RECORD function can be set to the following Microphone sensitivity Mic Sense P 35 Append Attaches the new recording to the end e Recording modes Rec Mode t P 35 of the previously recorded file 1 P 19 e Using the Variable Control Voice Actuator VCVA P 36 Overwrite default Overwrites and deletes part of the previously recorded file starting from the chosen position P 20 Insert The recorded file will be inserted in the middle of the previously recorded file starting from the chosen recording position The original file will be kept P 21 By default the RECORD function is configured to record using the overwrite option Recording will start from the current position of the existing file This function will not be available if an MP3 file has been selected New recording Create a new file to record in 1 Press the NEW button to create a new file It is possible to select the Work Type from the work type list uploaded using the ODMS software P 43 a New file number
14. seconds but the recorder will not be operable If HOLD mode is entered during playback or recording mode the recorder will not be operable but the playback recording will continue When playback has ended or the recording has ended due to the remaining memory being used up it will stop Memory card This recorder uses two types of memory cards a microSD card as internal memory and an SD card as additional memory You can remove the content recorded in both the cards safely in case of malfunction of the recorder Compatible cards The recorder supports memory card capacity from 512 MB up to 32 GB Cards compatibility For a list of card compatible with the recorder please visit the product homepage at the Olympus website applicable to your region or contact your Olympus reseller where you purchased the product EE e When initializing formatting a card confirm that no necessary data is stored on the memory card beforehand Initialization completely erases the existing data on the card Cards formatted initialized by another device like a computer may not be recognized Be sure to format them with this recorder before use The card has a service life When reaching the end of its life writing or erasing data on the card will be disabled In this case replace the card If you use a PC card adapter compatible with the card to save or delete some data on the card the maximum recording time on the card may be de
15. the operating time becomes shorter even if the rechargeable battery is fully charged under the specified condition replace it with a new one Operating temperature Rechargeable batteries are chemical products Battery efficiency may vary even when operating within the recommended temperature range This is an inherent nature of these products Recommended temperature range of use During operation 0 C 42 C 32 F 107 6 F Charging 5 C 35 C 41 F 95 F Storage for a long period 20 C 60 C 4 F 140 F Using the battery outside the above temperature range may result in declining efficiency and shorter battery life Charging the battery Notes e When disposing the batteries always observe the local laws and regulations Contact your local recycling center for proper disposal methods If battery is not fully discharged protect it against short circ iting e g by taping the contacts before disposal For customers in Germany Olympus has a contract with the GRS Joint Battery Disposal Association in Germany to ensure environmentally friendly disposal Power supply from USB cable Use the USB cable when recording for extended period of time 1 Verify that the recorder is in stop mode 2 Connect the USB cable to the recorder while pressing the OK MENU button Detecting abnormal voltage If the recorder detects a DC power voltage outside the allowed voltage range 4 4 5 5V then
16. 03m2So 2012 09 10am FOLDER PRIORITY INFO Displaying file information The recorder can display a variety of information related to the current file 1 Select the file containing the information to display DANILA eer ee DS350031 DS2 Al Jl W O03 28 012v 10 00am FOLDER PRIORITY INFO 2 Press the F3 INFO button The following information will be displayed Date Author ID Work Type EDDC Geer damn DS 350031 DS2 03 28 12 10 00am E Author ID DESE BWork Type Device lock function Access to the recorder can be restricted by using the Device Lock function Password authentication can be safer for your data in case the recorder is lost The password can be set by using the ODMS software t amp P 43 When the password has been registered you will be asked for it on start up EJ Use the PP or 44 buttons to select anumber EV enicT Cer a Enter Password 2 Press the OK MENU button to set a number A Eq will appear in the selected first digit and the flashing cursor will move to the next one over to the right Repeat steps 1 and 2 to enter all four digits e Pressing the ERASE button at any time will erase the last entry and move the cursor to the previous entry to the left ED DT Ges er LLL Enter Password 3 After all four digits have been entered press the F2 ENTER button e Ifthe 4 digit number entered matches the registered passwo
17. 3h G8 66 h 30 min 8GB 133 h e The above are the standard times and the available recording time will vary depending on the card e Available recording time may be shorter if many short recordings are made Specifications Maximum recording time per file e The maximum capacity for a single file is limited to approx 4 GB for MP3 e Regardless of the remaining memory amount the longest sound recording time per file is restricted to the following value E DS2 format DSS Pro QP 99h 59 min DSS Pro SP 99h 59 min E Linear PCM format PCM ST Approx 3 h 20 min E MP3 format 256kbps 128kbps Approx 37 h 10 min Approx 74 h 30 min Specifications and design are subject to change without notice Battery life is measured by Olympus It varies greatly according to the conditions of use Technical assistance and support The DS 3500 is part of the Olympus Professional Dictation System Your certified professional dealer has been fully trained on the entire Olympus Professional Dictation range including dictation transcription devices and software For technical assistance and guidance relating to installation and set up please contact your professional dealer from whom you purchased the system For customers in North and South America Declaration of Conformity Model Number DS 3500 Trade Name DIGITAL VOICE RECORDER Responsible Party OLYMPUS IMAGING AMERICA INC Address 3500
18. 6 Remaining recording time 2 Press the REC button to start recording The record indicator light turns on Turn the microphone in the direction of the source to be recorded 3 Press the STOP button to stop recording If you want to append additional recordings to the same file press the REC button again This function will not be available if an MP3 file has been selected Recording SDAN OSS MC LL DS350031 DS2 Al Jlo E New File 1590 50 30 FOLDER PRIORITY INFO erSO LIU OSS Co LL DS350031 DS2 A Jlva 0040s 99 58 30 Huipioay ba DOONOONINII VERBAL SDAA Cer am DS350031 DS2 Al Ilva W 4J0OuwO00s 30 00 During recording a beep will sound whenever the remaining recording time reaches 60 30 and 10 seconds When the remaining recording time is less than 30 minutes the color of the remaining memory bar indicator will change When the remaining recording time reaches 60 seconds the record indicator light will start flashing The light will flash faster when the remaining recording time decreases from 30 to 10 seconds Memory Full or Folder Full will be displayed when the memory or folder capacity is full Delete unnecessary files before recording any further P 25 or transfer dictation files to your PC t P 45 Change the recording media at Card Select setting P 38 or change to a card with free space 19 Recording Overwrite rec
19. 6 66 EC Annex II indicates separate collection of waste batteries in the EU countries Please do not throw the batteries into the domestic refuse Please use the return and collection systems available in your country for the disposal of the waste batteries yoddns pue adue sisse juya 2 EN 55 OLYMPUS OLYMPUS IMAGING CORP Shinjuku Monolith 3 1 Nishi Shinjuku 2 chome Shinjuku ku Tokyo 163 0914 Japan Tel 81 0 3 3340 2111 http www olympus com OLYMPUS IMAGING AMERICA INC 3500 Corporate Parkway P O Box 610 Center Valley PA 18034 0610 U S A Tel 1 888 553 4448 http www olympusamerica com OLYMPUS EUROPA HOLDING GMBH Premises Goods delivery Wendenstrasse 14 18 20097 Hamburg Germany Tel 49 0 40 237730 Letters Postfach 10 49 08 20034 Hamburg Germany http www olympus europa com OLYMPUS IMAGING AUSTRALIA PTY LTD 82 Waterloo Rd North Ryde NSW 2113 Australia TEL 61 2 9886 3999 http www olympus com au EN BS0846 01 AP1202
20. A selected file can be erased from a folder Also all files in a folder can be erased simultaneously 1 Select the file you want to erase 2 Press the ERASE button 3 Press the button to select Erase in Folder or File Erase Erase in Folder All files in a folder can be erased simultaneously File Erase Erase one file Press the OK MENU button 5 Press the button to select Start then press the OK MENU button e The display changes to Erase and erasing will start e Erase Done is displayed when the file is erased File numbers will be reassigned automatically EZE e An erased file cannot be restored e The erasing process may take up to 10 seconds Do not interrupt this process or data may be damaged e Files cannot be erased in the following cases Files are locked P 35 Files stored ona locked SD card ED eicT Cer ee DS350031 DS2 Al 31 Erase in Folder File Erase Cancel EepicT Geer ee DS350031 DS2 Al Al 31 Purses Erase in Folder File Erase Cancel ED evicT DSS a a File Erase Ds 4 a 4l 1 CA a Cancel eS OSS BLL File Erase Erase Done Purses EN 26 Partially erasing a file Any unnecessary part of a file can be erased 1 Playback the file you would like to partially erase 2 Press the ERASE button at the point you want to start erasing While playback continues Erase Start
21. Can t make the system file Connect The management file cannot be created due to Connect the recorder to a computer and delete to PC and delete insufficient space on the card unnecessary files unnecessary file 3SI a bessaw wejy ka EN 49 Huljooysajqnoly R EN 50 Troubleshooting Symptom Nothing appears on the display Unable to use any buttons Unable to record No playback tone heard Unable to erase Noise heard during playback Recording level too low Probable cause The battery power is low The recorder is turned off The recorder is currently in Power Save mode The recorder is in HOLD mode The card does not have enough memory The card is unformatted The maximum number of files has been reached The file is locked The SD card is locked The earphone is connected The volume level is set to 00 The file is locked The SD card is locked The recorder was shaken during recording The recorder was placed near a cell phone or fluorescent lamp while recording or during playback The microphone sensitivity is too low Action Charge the battery P 12 Turn the power on P 14 Press any button Release the recorder from HOLD P 14 Erase unnecessary files or insert another card e P15 P 25 Format the card 1 P 41 Change to any other folder P 28 Unlock the file from the file menu P 35 Unlock the SD car
22. DIGITAL VOICE RECORDER DS 3500 INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder Please read these instructions for information about using the product correctly and safely Keep the instructions handy for future reference To ensure successful recordings we recommend that you test the record function and volume before use Introduction e The contents of this document may be changed in the future without advanced notice Contact our Customer Support Center for the latest information relating to product names and model numbers e The illustration of the screen and the recorder shown in this manual may differ from the actual product The utmost care has been taken to ensure the integrity of this document but if you find a questionable item error or omission please contact our Customer Support Center e Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product repair performed by the third party other than Olympus or an Olympus authorized service station or any other reason is excluded Trademarks and registered trademarks e Microsoft and Windows are registered trademarks of Microsoft Corporation e Macintosh is a trademark of Apple Inc e Intel is the registered trademark of Intel Corporation e SD and microSD are the trademarks of SD Card Association e SDHC and microSDHC are the trademarks of SD Card Association e MPEG Layer 3 audi
23. Jl EIIE ea S0 00 Insert Rec 03 28s 012v 10 004m EXIT SDAA OSS WC LL DS350031 DS2 Ilva Se 1Su049s 99 09 51 DONOONAANI VERBAL INDEX EVenicT Cer ae DS350031 DS2 A Jl 45u00s 1 10 00 Insert Rec 03m28o 2012F 10 20am EXIT The recording s time and date will be updated to the one of the latest recording inserted You cannot select a recording mode different from the one set onto the original file Huipsoday be EN 21 Jo UOW Hulpioday bulpi0da1 aa 1j spuey EN 22 Hands free recording The recorder can be used as a hands free recording device To set up the recorder for hands free operation connect the optional Olympus Foot Switch to the back of the docking station and place the recorder in the docking station optional as shown in the illustration below You can set the Hands free function of the recorder to Dictation default or Transcription by using the customize functions of the ODMS software P 43 Using the ODMS software you can also change the functions of the foot pedals For more details refer to the online help for ODMS software P 46 e To record with better quality using the hands free recording function set the microphone sensitivity to Conference mode P 35 or use an external microphone Recording monitor It is possible to monitor your recording by listening to it even while the recording is i
24. Power Supply Error Remove Power Plug will appear on the display and all operation will stop The recorder will not be operable if abnormal voltage is detected Use an AC adapter compatible with the voltage standard of your environment optional Power Supply Error Remove Power Plug 3 48 gsn way Ajddns samog A19 3eq y Hulbsey i EN 13 G10H 42p10394 ay 440 u0 uruan ey EN 14 Turning on off the power When the recorder is not being used turn the power off to reduce battery consumption to a minimum Turning on the power While the recorder is turned off slide the POWER HOLD switch to the direction of the arrow The power will be turned on Turning off the power Slide the POWER HOLD switch to the direction of the arrow and hold it for 0 5 seconds or longer The power will be turned off HOLD If you set the recorder to HOLD mode the running conditions will be preserved and all buttons will be disabled This feature is useful when the recorder has to be carried in a bag or pocket This mode can also prevent you from accidentally stopping the recording Set the recorder to HOLD mode Slide the POWER HOLD switch to the HOLD position After the recorder is set to HOLD mode the Hold message will be displayed Exit HOLD mode Slide the POWER HOLD switch to the A position If any button is pressed during HOLD mode the clock will be displayed for 2
25. SDAN OSS Co LL Format SD Card micro D Card 3 Press the or button to select Start option EV Spicl Cee ae SD Card Cancel Press the OK MENU button to confirm Start selection SDMA Cee ae SD Card Data will be cleared 5 Press the or button again to select Start option EDT Teer ae SD Card Are You Sure Cancel 6 Press the OK MENU button again to initiate the formatting process Format Done displays when formatting ends pie ay urzzewo EN i pie ay Hujjew104 7 EN 42 KES The time required to format a card varies according to the capacity of the card to be formatted Do not interrupt the formatting process with the following actions Doing so may damage the data or the card Remove the card Remove the battery Formatting the card will erase all the stored data including locked files When an unformatted card is inserted the format menu will be displayed automatically Locked SD cards cannot be initialized Memory cards will be formatted using quick format Formatting the card will reset the information in file management but the data inside the card may not be deleted completely Be careful of data leakage when disposing or handing of the card We recommend that you physically destroy the card when disposing of it Formatting the card Customizing the recorder You can customize various settings of the recorder using the ODMS so
26. assic mode it is not possible to record Verbal Comments JUDO equan a EN 31 Index marks Index marks can be placed into a file during recording or playback Index marks are used to provide a quick and easy way to identify important or significant parts within the file Setting an index mark 1 While the recorder is in recording mode or in playback mode press the F3 INDEX button SDAN LA OSS ML DS350031 DS2 Al Ilva M 1Su00s 4 A d gt 30 00 Index 03 Set INSERT SPEED INDEX Locating an index mark 2 While playing back a file press and hold the BP or lt button The recorder stops for 1 second when it reaches the index mark EV enicT DSS ep ae DS350031 DS2 Al Ilva 1Su00s 30 00 sew Xapuy Index 03 INSERT SPEED INDEX EN 32 Clearing an index mark 1 Select a file in which index marks you want to erase are contained EJ Press the PPI or lt button to select the index mark to erase 3 While the index number appears for approximately 2 seconds on the display press the ERASE button The index mark is erased Me e Up to 32 index marks can be set within a DS2 file Up to 16 index marks can be set within MP3 and PCM files When a file is locked or set to read only or when the SD card is locked index mark cannot be erased If the recorder has been set to DSS Classic mode index marks are limited to a maximum of 16 for each file How to use
27. back Speed Press the F2 SPEED button during playback The playback speed will change at each press of the F2 SPEED button Play playback Playback at normal speed Slow Play slow playback Playback speed slows down 50 and Slow play will be displayed Fast Play fast playback Playback speed becomes faster 50 and Fast play will be displayed Playback How to cancel Press the STOP button Press the PLAY button Press the OK MENU button Release the button Release the button Release the button Notes Ifyou press the PI button once while fast forwarding or twice while in stop mode the recorder will stop at the end of the file F Skip e Ifyou press the k lt button once while rewinding or twice while in stop mode the recorder will stop at the beginning of the file B Skip If the K lt button is pressed within 2 seconds the recorder skips to the beginning of the previous file e Ifyou press and hold the l button while fast forwarding FF the recorder will continue to skip forward e Ifyou press and hold the kad button while rewinding REW the recorder will continue to skip backward e The Cue and Review speed can be set from Speed1 to Speed5 P 38 Cue and Review playback sound can be set to On or Off P 38 Erasing o o o o o o o o o o oo0o0000000 0000000000 0000000000 09000000000 0000000000 0000000000 Erasing files
28. cording You can customize adjust set configure various settings related to the recorder s Dictation files DSS Format Select the recording format DSS Pro DSS Classic Record function Select the recording mode Overwrite Append Insert File download Select the files you want to be transferred to the PC All file Finished file Customizing the recorder E Programmable Buttons You can change the functions assigned to the Programmable Smart Buttons F1 F2 F3 buttons and the Main Buttons NEW REC STOP PLAY REV buttons You can also choose how to operate the REC button when recording Main Button functions Select a combination of functions Programmable Buttons Select the function to associate to the Programmable buttons F1 F2 F3 buttons for each mode New Stop Recording Playback modes Rec Mode You can choose to record by pressing and holding the REC button Choose Yes to activate this function Hands Free You can customize adjust set configure settings related to the Hands Free operation with the Foot Switch optional Managing files on your PC ODMS and DSS Player software The ODMS Windows and DSS Player Macintosh software is a fully featured software tool that provides a simple to use but sophisticated method for managing your recordings Some of the features of the ODMS and DSS Player software are Customize functions on the recorder ODMS only Auto
29. cording rate will be fixed at 44 1 kHz 16 bit When MP3 is selected 256 kbps or 128 kbps EN 35 sw huey EN 36 e Since the built in microphone is monaural even if you enable PCM ST in Rec Mode the sound recorded through the built in microphone will be monaural In order to do stereo recording an external stereo microphone will be necessary optional e You cannot select the DSS Pro QP mode when setting the recorder to the DSS Classic mode For details see Recording in the Customizing the recorder P 43 The VCVA feature extends recording time and conserves memory by stopping recording during silent periods which helps the playback to be more efficient When the microphone senses that sounds have reached a preset threshold volume level the built in Variable Control Voice Actuator VCVA starts recording automatically and stops when the volume drops below the threshold level EJ Select On 2 Press the REC button to start recording e When the sound volume is lower than the preset actuation sound level recording automatically stops after 1 second approximately and Standby flashes on the display The record indicator light turns on when recording starts and flashes when recording pauses DANJA DSS er fy a VCVA indicator b Level meter varies according to the sound volume being recorded DS350031 DS2 Jl J0 v00s Menu items Adjust the start stop actuat
30. cover release button POWER HOLD switch 21 EAR Earphone jack 2 MIC Microphone jack 23 USB connector Docking station connector sjied Jo uo1 e 1 1 U P T syed 0 u01 2 1 13 U P Ba EN 10 Display status indicators LCD panel ED DT T DS350031 DS2 INSERT Display in the recording mode Current filename Current folder Current file number Total number of recorded files in the folder Recording elapsed time Remaining memory bar indicator Q Remaining recording time Level meter indicator Button guide display Recorder status indicator 0 SD card R SD Card lock m50 microSD card MH Microphone sensitivity DSE Recording mode m Battery Lwa VCVA Variable Control Voice Actuator EM epicT ese ae DS350031 DS2 03 e8o CO1ey 10 00am SPEED Display in the playback mode identification of parts ED SnicT DSS er am DS350031 DS2 Al 41 oa 4000s gt 99 29 00 WLLL amp DS3500 E Work Type m Option Item VERBAL INDEX INDEX Display in the recording mode D Current playback time Index mark indicator Playback position bar indicator Verbal comment indicator File length Recording date and time Main Button Guide You can display the Main Button Guide by using Main Button Guide t P 43 of the customize functions of ODMS software File information area Current file s information can be
31. creased To recover the original recording time initialize format the card in the recorder Inserting and ejecting a SD card Inserting a SD card Insert the SD card fully into the card slot with the card facing the direction shown in the illustration below until it clicks into place Insert the card keeping it straight Card recognition After inserting SD card the message Please Wait will flash on the display while the recorder recognizes the SD card Ejecting aSD card Push the SD card inward to unlock it and let it come out of the slot Hold the card straight and pull it out pie Aioway 2 EN 15 3 ep pue aul buly3a pae gt Ksoway BA EN 16 Memory card EKES Inserting the card the wrong way or at an angle could damage the contact area or cause the card to jam e Ifthe card is not inserted all the way into the slot data may not be written properly e When an unformatted card is inserted into the card slot the recorder will automatically display the format menu options amp P 41 e Use only cards formatted with the recorder t P 41 e Never remove the card while the recorder is operating as this may damage the data e After pushing the card inward to eject it releasing your finger too quickly may cause the card to be ejected unexpectedly e This recorder uses a microSD card as internal memory The microSD card has been preloaded e The recorder may not properly recogniz
32. cscccscsssssscesssssssesees 50 Accessories optional cssscccsscesscseees 52 SPECIFICATIONS ss scasssasasvsvasavinsvessassisnavsensacsees 53 Technical assistance and support 000 55 Safety precautions Before using your new recorder read this manual carefully to ensure that you know how to operate it safely and correctly Keep this manual in an easily accessible location for future reference The warning symbols indicate important safety related information To protect yourself and others from personal injury or damage to property it is essential that you always read the warnings and information provided AN Danger If the product is used without observing the information given under this symbol serious injury or death may result Warning If the product is used without observing the information given under this symbol injury or death may result AN Caution If the product is used without observing the information given under this symbol minor personal injury damage to the equipment or loss of valuable data may result Convention used in this manual e The word card is used to refer to the SD card and microSD card e The word ODMS is used to refer to the Olympus Dictation Management System in Windows environment e The word DSS Player is used to refer to the DSS Player for Mac in Apple Macintosh environment e This manual shows the English on screen display in th
33. d Unplug the earphones to use the internal speaker Adjust the volume level P 23 Unlock the file from the file menu amp P 35 Unlock the SD card Avoid using the recorder near cell phones or fluorescent lamps Set the microphone sensitivity to the conference mode and try again P 35 Symptom Unable to set index marks Unable to set verbal comments Cannot find the recorded file Cannot find the transferred files Cannot connect to aPC Troubleshooting Probable cause Action The maximum number of index marks 32 has been reached Erase unnecessary index marks P 32 The file is locked Unlock the file from the file menu amp P 35 The SD card is locked The maximum number of verbal comments 32 has been reached Wrong recording media or folder The transferred files are either not supported by this recorder or MP3 files recorded on devices other than Olympus recorders Sometimes a connection cannot be made with some PCs running Windows XP Vista or 7 Unlock the SD card Erase unnecessary verbal comments P 31 Switch to the correct recording media or folder t P 18 P 28 P 38 The recorder can recognize only file format supported by this recorder You need to change the PC s USB settings See ODMS software online help for details P 46 Supports file formats DS2 DSS Pro QP or DSS Pro SP DSS QP or SP MP3 256 kbps or 128 kbps PCM 44
34. ding monitor sssssssssssessossessossossosoo 22 PRAY DOCK E E E 23 LIT PAE EET E E E 25 Erasing files sasceintsartadscestsiuspiidewienseancrieunsenunteomern 25 Partially erasing a GG ccccscasescseassasctaneensansvaeressccaseaee 26 3 Advanced operations Selecting folders and files ssscccsssssees Displaying file information csesees Device lock FUNCTION scccsccssesscesesceees Setting the Author ID and Work Type Verbal Comment ccccscscssssscssscsceeeces ING OX marks accesses sasusrresiesiiaerseserarsorssnniione How to use the menu csssccssesssesscessseees Ment items sicassconsciecasssascassoasacsesassodcssvavssnes B PEM a aa Rec Men sipuncnisnioaa eiactaces LCD SOUNG L essssssssstsesststsesstsesnsstvee qT Device MOU crisissen Editing the Work Type information Formatting the card Format 0000 Customizing the recorder scccscssscssees Managing files on your PC ODMS and DSS Player software 008 45 Minimum requirement sssssssssssssssssessressssssseeesessss 45 Using online help ssserseessssssssessssserreeeorsssssssssssss 46 Connecting to your PC scccscssscssscesees 47 Connecting to your PC using the USB cable 47 DISCOMMECTING from your PC csssssssessacscssesznescesssienesnaveen 48 Other information Alarm message list sccsscssssssscssscsees 49 Troubleshooting sc
35. display Off Unlocks the file and allows it to be erased The Work Type information of the recorded or uploaded files can be edited with the menu settings of the recorder For details see Editing the Work Type information P 39 The recorder can display a variety of information related to the current file Rec Menu You can switch between two microphone sensitivities to meet recording needs Dictation for oral dictation and Conference which is suited for situations like meetings and conferences with a small number of people Conference High sensitivity mode that records sounds in all directions Dictation Low sensitivity mode suited for dictation The setting status will appear on the display as CN or TG Rec Mode You can choose between different recording formats 1 Select the recording format DSS DSS stands for Digital Speech Standard a digital audio file format defined by a cooperative venture by Olympus and two other companies DSS format files are easily editable and have a very light file size PCM ST Stereo This is an uncompressed audio format which is used for music CDs and the like MP3 MPEG is the international standard established by a working group of the ISO International Organization for Standardization 2 Select the recording rate When DSS is selected DSS Pro QP Quality Playback or DSS Pro SP Standard Playback When PCM ST is selected Re
36. dows XP Professional SP3 x86 Professional SP2 x64 Microsoft Windows Vista Ultimate Enterprise Business SP2 both x86 64 Microsoft Windows 7 Ultimate Enterprise Professional both x86 64 Microsoft Windows Server 2003 SP2 both x86 64 Microsoft Windows Server 2003 R2 SP2 both x86 64 Microsoft Windows Server 2008 SP2 both x86 64 Microsoft Windows Server 2008 R2 both x86 64 CPU Microsoft Windows XP Vista 7 1 GHz or higher Microsoft Windows Server 2003 1 GHz or higher Microsoft Windows Server 2008 2 GHz or higher RAM Microsoft Windows XP 256 MB or more Microsoft Windows Vista 1 GB or more Microsoft Windows 7 1 GB or more 32 bit 2 GB or more 64 bit Microsoft Windows Server 2003 256 MB or more Microsoft Windows Server 2008 2 GB or more a1eM JOs Jake SSA pue SWaOd El EN 45 d12M J0S Jake SSA pue SWdO Pa EN AG Hard drive space 2 GB or more Browser Microsoft Internet Explorer 6 0 or later Drive CD ROM CD R CD RW DVD ROM drive Display 1024 x 768 pixels or more 65 536 colors or more 16 770 000 colors or more is recommended USB port One or more free ports Others With the Dictation Module Transcription Module A Microsoft WDM or MME compliant and Windows compatible sound device DSS Player software Macintosh Operating System Mac OS X 10 4 11 10 7 CPU PowerPC G3 500 MHz or more or Inte
37. e Work Type information screen 1 P 39 For more details refer to the online help for ODMS software t P 46 Verbal Comment Verbal comments are useful to append vocal instructions while recording It is possible to search and playback Verbal comments using the ODMS and DSS Player software Verbal comments are also useful to give instructions to transcriptionists e Verbal comments can be set on DS2 files only Setting a Verbal Comment 1 While the recorder is in recording mode press and hold the F1 VERBAL button e Data recorded while pressing the F1 VERBAL button will be recorded as Verbal Comment SDAI OSS L LL DS350031 DS2 Ilva 4000s 99 2e9 00 Yerbal Comment VERBAL Locating a Verbal Comment 2 When playing back a file press and hold the Pl or lt button e The recorder stops for 1 second when it reaches the Verbal Comment e The verbal comment part has a different color erSO UT OSS Wo LL DS350031 DS2 Al Alvar P 3000s 1 00 00 a Verbal Comment part Verbal Comment INSERT SPEED INDEX Clearing a Verbal Comment 1 When playing a Verbal Comment press the ERASE button 2 Press the button to select Clear then press the OK MENU button EZS e Up to 32 Verbal comments can be set within a file e When afile is locked or set to read only or when the SD card is locked Verbal comments cannot be erased e When the recorder has been set to DSS Cl
38. e illustrations and explanations You can select the display language for this recorder For details see Language Lang P 37 Caution for usage environment e To protect the high precision technology contained in this product never leave the recorder in the places listed below no matter if in use or storage Places where temperatures and or humidity are high or go through extreme changes Direct sunlight beaches locked cars or near other heat sources stove radiator etc or humidifiers Near flammable items or explosives In wet places such as bathrooms or in the rain In places prone to strong vibrations Never drop the recorder or subject it to severe shocks or vibrations e The recorder may malfunction if it is used in a location where it is subject to a magnetic electromagnetic field radio waves or high voltage such as near a TV set microwave video game loud speakers large monitor unit TV radio tower or transmission towers In such cases turn the recorder off and on again before further operation Avoid recording or playing back near cellular phones or other wireless equipment as they may cause interference and noise If you experience noise move to another place or move the recorder further away from such equipment Do not use organic solvents such as alcohol and lacquer thinner to clean the unit Warning regarding data loss Recorded content in memory may be destroyed or erased b
39. e the card even when that card is compatible with it e The processing performance reduces in a card when you repeat writing and deleting In this case format the card P 41 Setting time and date Time amp Date If you set the time and date beforehand the information when the file is recorded is automatically stored for each file Setting the time and date beforehand enables easier file management When you use the recorder for the first time after purchasing it or when the battery has been inserted without the device being used for a long time the Set Time amp Date will appear However when a Password has been set as the device lock function P 29 the recorder will go to the time and date set screen after verification unlocking F1 F2 F3 button OK MENU button button PI lt lt button EJ Press the PP or 44 button to select the item to set Select the item from the hour minute year month and day witha flashing point ED DCT Miser im Time amp Date Ol O01 c01es 015 010 e 2 Press the or button to set EUDICT T fay You can select between 12 and 24 hour display by pressing the F2 24H button while setting the hour and minute Time amp Date 03reS gle 090b e e You can select the order of the Month Day and Year by pressing the F2 D M Y button while setting them 3 Press t
40. ed the character after the cursor will move one column to the right Maximum entered character count The Option item name can be entered up to the number of characters specified below Preset default values can also be set for the option items to simplify data entry process Option item name 20 characters Canceling the entered contents Press the F1 BACK button and select Yes then press the OK MENU button when inputting characters This will delete the entered content for the selected item and return you to the Work Type information screen Press the F3 EXIT button and select Yes then press the OK MENU button when inputting characters This will delete the entered content for the selected item and return the recorder to stop mode information screen When you create a new file and input a Work Type press the F2 FINISH button again in the File information screen to get entered into the stop state in the New File Formatting the card Format Cards that have been used in non Olympus devices or cards that are not recognized by the recorder must be formatted before they can be used with the recorder 1 Select Format at the Device Menu screen then press the OK MENU button SD UT OSS WC LL Device Menu BiB bie Card Select CuelRev Power Save Time amp Date USB Setting Reset Settings Format 2 Press the or button to select SD Card or microSD Card then press the OK MENU button
41. er Remote Composite is displayed on the recorder if the USB cable is connected After connecting the recorder to your PC it will be powered through the USB cable When connected to a PC the SD card and the microSD card will be recognized by the PC as separate removable disk drives Jd 4nof 0 Jurpp uuo i Notes e NEVER remove the card or disconnect the USB cable while the record indicator light is flashing If you do the data will be destroyed e Some PC s may not supply sufficient power and the recorder fails to connect Refer to your PC user s manual regarding the USB port on your PC e Do not connect the recorder to a PC by using a USB hub Make sure to connect to a USB port on your PC EN e Make sure to push the cable connector all the way in Otherwise the recorder may not operate properly 47 A e 5 D A e Ar lt lt Y A Connecting to your PC Disconnecting from your PC EJ Click on the task bar located at the lower right corner of the screen Click Safely remove USB Mass Storage Device The drive letter will differ depending on the PC being used FJ confirm that the record indicator light turns off before disconnecting the USB cable 1 Drag and drop the recorder s drive icon for this recorder displayed on the desktop to the Recycle Bin icon 2 Confirm that the record indicator light turns off before disconnecting the USB cable e NEVER remove the
42. ftware P 45 For more details refer to the online help for ODMS software t P 46 Common settings You can set the default values for each of the recorder s Menu items Administrative settings I General Accessibility e You can customize adjust set configure various settings related to user authorization such as prohibiting both file erasure and Menu settings Splash Message e You can set the contents that appear in the message which is displayed during start up Main Button Guide e You can enable the Main Button Guide which shows the button functions on the display Alarm e You can set occasions for the recorder s alarm or beep noise to sound E Display e You can select a default pattern for display from 4 patterns e The way information is displayed on the LCD display can be customized for three different areas The upper part of the screen displays the recorder s basic functions The lower part of the screen can be used to display information on the file actually selected like Author ID Work Type and Option Item The right part of the screen can be used to display the Main Button Guide indicators Device Security You can customize adjust set configure various settings related to the recorder s device lock function PIN code e Password setting Device Lock e Device lock function On Off e Settings related to the timing for setting the device lock
43. he OK MENU button to complete the setting e The clock will start from the set date and time Press the OK MENU button according to the time signal EE e Pressing the STOP button while setting the time and date will cancel the time and date setting The recorder will return to the previous time and date e You can set the time and date from your PC using ODMS and DSS Player software t amp P 43 Setting time and date Changing the time and date If the current time and date is not correct set it using the procedure below 1 While the recorder is in stop mode press the OK MENU button EJ Press the PPI or 44 button to select Device Menu tab e You can change the menu display by moving the settings tab cursor EDT O ae Device Menu Bil s m itp Card Select Cue fRev Power Save Time amp Date USB Setting Reset Settings Format 3 Press the or button to select Time amp Date Press the OK MENU button e The following steps are the same as Step 1 through Step 3 of Setting time and date Time amp Date 5 Press the F3 EXIT button to close the menu screen 3 ep pue aul 6ui33a5 EN 17 Huipioay D EN 18 Basic operations Recording By default the recorder has five folders 4 FE Recording related settings Cea D1 fq and you can select a folder by pressing the F1 FOLDER button These five folders can be l l selectively used to distinguish the
44. he upper limit value of the frequency response depends on each recording E Speaker mode Built in 223 mm round dynamic speaker Guide to battery life E MIC EAR jack 03 5 mm mini jack impedance The following values are strictly references MIC 2 KO EAR 8 Q or more E During recording mode E Maximum working output DC 3 7 V Built in microphone 235 mW 8 O speaker DS2 format E Maximum headphone output DSS Pro QP Approc teh lt 150 mV according to EN 50332 2 DSS Pro SP Approx 21 h E input power requirement Battery Lithium ion battery LI 42B External power supply AC adapter A517 5 V optional PCM ST Approx 20 h E External dimensions Linear PCM format 114 5 mm x 49 8 mm x 17 5 mm MP3 format without protrusions 256kbps Approx 20 h E Weight 128kbps Approx 20 h 30 min 107 g Including battery E Operating temperature 0 C 42 C 32 F 107 6 F suoierippads 2 suoierypads E During playback mode Earphone playback DS2 format DSS Pro QP Approx 21 h DSS Pro SP Approx 21 h Linear PCM format PCM ST Approx 19h MP3 format 256kbps Approx 19h 128kbps Approx 20h Guide to recording times The following values are strictly references E DS2 format Memory size DSS Pro SP 2GB 306h 1GB aish 1237 E Linear PCM format Memory size PCM ST 2GB 3h 4GB 6h 8GB 12h 5 min E MP3 format Memory size 256kbps 128kbps 368 3
45. ion level While the recorder is in recording mode press the Pl or lt button to adjust the actuation level e The VCVA level can be set to any of 15 different values e The higher the value is the more sensitive the recorder can react to sounds At the highest value even the faintest sound will activate recording e The VCVA actuation level can be adjusted according to the ambient background noise EDT Ges er fu Start level moves to the right left according to the set level DS350031 DS2 Al Jl 4O0u00s 99 9 00 VCVA Level 08 VERBAL e The start stop actuation level also varies depending on the selected microphone sensitivity mode P 35 e To ensure successful recordings prior testing and adjustment of the start stop actuation level is recommended LCD Sound Menu Backlight By default the display will remain lit for about 10 seconds when a button on the recorder is pressed K Select Lighting Time Dim Light Time or Brightness 2 Select the options When Lighting Time is selected 5seconds 10seconds 30seconds 1minute Set the backlight duration When Dim Light Time is selected 30seconds 1minute 2minutes 5minutes Always On Set the time after which the backlight dims When Brightness is selected 01 02 03 Sets the brightness of the backlight when lit You can set it so the record indicator light does not turn on On LED light wi
46. ists is registered on the recorder the ID list will be displayed SDMA Geer ae Author ID AUTHOR1 AUTHOR2 AUTHOR3 AUTHOR4 AUTHORS Note Up to 10 Author ID entries can be registered up to a maximum of 16 characters Setting the Work Type Up to 20 Work Types can be registered and uploaded to the recorder using the ODMS software Each Work Type can have up to 10 optional items associated with it Work Types and Optional Items can be used on the recorder to populate the file header information Refer to the ODMS software online help for registering setting up Optional Items through the ODMS software P 46 The Work Type information of the recorded or uploaded files can be edited with the menu settings of the recorder 1 P 39 1 While the recorder is in stop mode press the NEW button When Prompt for Worktype ID on new recordings has been set through ODMS software t P 43 the Work Types uploaded to the recorder will appear in a list 2 Press the or button to select a Work Type from the Work Type list ED DCT DSS aay Work Type WorkTypel WorkType2 WorkType3 WorkType4 WorkType5 3 Press the OK MENU button to set the Work Type e The selected Work Type and a maximum of 20 Optional Items associated to it can be recorded as file header information It is possible to add an extra Value to the Optional Items list of the selected Work Type In order to do so go to th
47. l Core Solo Duo 1 5 GHz or more RAM 256 MB or more 512 MB or more is recommended Hard drive space 200 MB or more Drive CD ROM CD R CD RW DVD ROM drive Browser Macintosh Safari 3 0 4 or later mozilla Firefox 3 6 20 or later Display 1024 x 768 pixels or more 32 000 colors or more USB port One or more free ports Others Audio device KES Even if the above conditions are satisfied self modified computers self upgraded OS or multiple OS environments are not supported ODMS and DSS Player software Macintosh version does not support voice recognition software For information on the latest OS upgrades compatibility visit the Olympus Web page at http www olympus global com en global Using online help For information on the ODMS and DSS Player software usage and features refer to the online help To start online Help ODMS software Windows 1 While ODMS software is running select the Help menu Contents 2 While ODMS software is running press F1 on the keyboard DSS Player software Macintosh While DSS Player software is running select DSS Player Help from the Help menu e The Online help will be available after ODMS and DSS Player software installation Connecting to your PC Connecting to your PC using the USB cable 1 Boot the PC 2 Connect the USB cable to the USB port of the PC 3 Connect the USB cable to the connecting terminal on the bottom of the record
48. ll be set Off LED light will be canceled When the Beep is set to On the recorder will beep in case of error On Beep is enabled Off Beep is disabled Menu items You can set the language for the recorder s user interface e tina Dansk Deutsch English Espanol Fran ais Nederlands Polski Pycckui Svenska The languages available may vary depending on the country region where the product is purchased sw huey EN 37 sw huey EN 38 iT Device Menu Card Select By default the recording media is set to SD Card by the manufacturer The recording media D or m0 will appear on the display The playback sound of Cue and Review operation and Cue and Review speed can be set E Select Sound or Speed Sound Set the playback sound of Cue and Review to On or Off Speed Set the Cue and Review speed 2 Select the options When Sound is selected On Activate the playback sound of Cue and Review Off Disables this function When Speed is selected You can adjust the Cue and Review speed level from Speed 1 to Speed 5 Cue and Review speed level becomes faster as the numerical value becomes larger By default the recorder will enter into Power Save mode if not used for more than 10 minutes 5minutes 10minutes 30minutes 1hour Set the length of time before the recorder will enter into Power Save mode Off Disables this function
49. matic start up of the application by connecting the device Automatic download of Dictation files by connecting the device Backs up downloaded Dictation files ODMS only Automatic transmission of downloaded Dictation files to addresses specified through e mail and FTP ODMS only Automatic transmission of transcribed documents through e mail and FTP as well as Dictation files and link management ODMS only Change the recorder s menu settings Direct recording and editing of existing Dictation files through Voice recorder s button operation Editing Instruction Comments and Verbal comments ODMS only Encrypt Dictation files within the folder by encrypting the folder itself ODMS only Support front and background voice recognition local and roaming profile ODMS only Allow voice recognition text editing with audio playback for efficient transcription ODMS only Make sure that your computer meets the minimum requirements listed below Please check with your system administrator or your Olympus Professional Dealer Minimum requirement ODMS software Windows Operating System For Stand Alone Microsoft Windows XP Professional Home Edition SP3 x86 Professional Home Edition SP2 x64 Microsoft Windows Vista Ultimate Enterprise Business Home Premium Home Basic SP2 both x86 64 Microsoft Windows 7 Ultimate Enterprise Professional Home Premium both x86 64 For Workgroup Microsoft Win
50. n progress In order to do so insert the earphone plug into the earphone jack and use the or buttons to control the volume level A Volume button EZE e When connecting an earphone or an external microphone s plug insert the plug all the way in as shown in the illustration above e To avoid irritation to the ear insert the earphone after turning down the volume level e Do not place earphones near a microphone as this may cause feedback Playback You can playback a file starting from any point 1 EJ Select the file then press the PLAY button to start playback 2 Press the or button to adjust the volume The volume can be adjusted within a range from 00 to 30 oo oo 3 Press the STOP button at any point you want to stop the playback SDMA ser E DS350031 DS2 Al Ilva P 0005s eee 30 00 O03 28s 012v 10 10am INSERT SPEED INDEX DAUA sere DS350031 DS2 Al Ilva P 0008s 40 00 A Yolume 15 veo TE INSERT SPEED INDEX ypeqheld ba EN 23 ypeqheld S EN 24 Press the Pl button once while in stop mode Press the k lt button once while in stop mode Press and hold the gt l button while in stop or playback mode Press and hold the k lt button while in stop or playback mode Press and hold the REV button Fast Forward FF Rewind REW Cue Cue Review Rev Play
51. o coding technology licensed from Fraunhofer IIS and Thomson Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners AISS S Sx Meee mL Lai Table of contents Introduction Safety precautions ccccccccscsscrsssccessoess 4 Getting started Main features sccccsscsscssscsssssscscsssssecsees 8 Identification Of parts ccscsssscsssscsssees 9 Display status indicators LCD panel 10 Inserting the battery ccccccscssccseeees 11 Charging the battery sccssssscssssossees 12 Using the lithium ion battery essesssecsecseeeseen 12 Power supply from USB cable sc0s000 13 Turning on off the powe sccscsssesees 14 DOLD jcmiiincnnmnnnmmaiuniminiamiumenns 14 MOMOLY CONG sessscsssctscascassssicesconsusisssecessvenses 15 Compatible cardS ssssssssssesreeereeesssssssssesssssereeessssss 15 Inserting and ejecting a SD Card sessesssececseeseen 15 Setting time and date Time amp Date 16 Changing the time and date s ssscsscsssessscnsesseens 17 Basic operations REGOMGING iinr A 18 New recording ss ssssssssesssssssssssssssssssseeeseesseenssssssssseens 19 Overwrite recording sssssssssssssssssssssssssssssrressessseessss 20 Insert recording e sessessssssssssssssssserreeossrosssssssssseres 21 Hands free recording sscssscssscssssssseees 22 Recor
52. o deteriorate and in some circumstances cause the recorder to catch fire Do not use the charger or AC adapter if it is covered This could cause overheating resulting in fire Handle the recorder with care to avoid getting a low temperature burn When the recorder contains metal parts overheating can result in a low temperature burn Pay attention to the following When used for a long period the recorder will get hot If you hold on to the recorder in this state a low temperature burn may be caused In places subject to extremely cold temperatures the temperature of the recorder s body may be lower than the environmental temperature If possible wear gloves when handling the recorder in cold temperatures Battery handling precautions A Danger The recorder uses a special lithium ion battery from Olympus Charge the battery with the specified AC adapter or charger Do not use any other AC adapters or chargers The battery should never be exposed to flame heated short circuited or disassembled Never heat or incinerate battery Take precautions when carrying or storing batteries to prevent them from coming into contact with any metal objects such as jewelry pins fasteners etc To prevent causing battery leaks or damaging their terminals carefully follow all instructions regarding the use of batteries Never attempt to disassemble a battery or modify it in any way solder etc If battery fluid gets in
53. ording You can overwrite a previously recorded file starting from any point within the file When using overwriting the overwritten part will be erased e This function will not be available if an MP3 file has been selected 1 Select and play the file you want to overwrite Stop the playback at the point you want to start overwriting 2 Press the REC button to start oA oss er am overwriting DS350031 DS2 The record indicator light turns on Jl 731 Recording elapsed time b Total recording time of the selected file 0009s S0 00 Hulpioray a INDEX EJ Press the STOP button to stop overwriting EN 20 e You cannot select a recording mode different from the one set onto the original file Insert recording Recording Additional recording can be inserted into previously recorded file This function will not be available if an MP3 file has been selected 1 Select and play the file you want to insert an additional recording into 2 While playing the file press the F1 INSERT button to insert an additional recording Insert Rec will appear on the display 3 Press the REC button to start inserting the additional recording The record indicator light turns on Insert Rec and the remaining recording time will alternate on the display Press the STOP button to stop inserting the additional recording erSO LUT OSS MC LL DS350031 DS2 Al
54. rd then the start up message will appear and the recorder will start up SDAN H N DSS CL Enter Password o D e The default password when using the ODMS a software to set the password for the first time is 0000 A S gt eA Authentication halt mode s If the password does not match after five consecutive tries the recorder will enter into authentication halt mode for ten minutes After ten minutes the password history will be deleted and the recorder will return to the password input screen EDT Caer am Enter Password Device is Locked 09 50 EN 29 addy yo pue q Aoyyny ay Hus 7 EN 30 Setting the Author ID and Work Type Every file recorded on the recorder will include the Author ID and Work Type as part of its header information To create multiple Author IDs and Work Types on the recorder use the bundled ODMS software to create and upload a data list list of Author IDs and Work Types to the recorder For more details refer to the online help for ODMS software t P 46 By default the Author ID is set to DS3500 Setting an Author ID 1 Turn ON the recorder When Prompt for author ID at Power on has been set through ODMS software 1 P 43 the registered Author ID list will appear 2 Press the or button to select the Author ID that you want to assign to the recorder from the ID list 3 Press the OK MENU button to set the ID When more than one Author ID ex
55. the function Lithium ion battery rechargeable via USB cable This recorder is compatible with USB 2 0 enabling fast data transfer toa computer Five folders and up to 200 files per folder for a maximum of 1 000 recordings 1 P 18 When using ODMS Olympus Dictation Management System software it is possible to create up to seven folders max 1 400 files t P 43 P 45 Large color LCD display Device Lock function to prevent unauthorized access to device t P 29 P 43 Authentication system via password Index mark function which is useful to search particular points in the dictation files P 32 Verbal comment function which allows transcriptionists to instantly search and playback instructions on their computer t P 31 Priority Setting P 35 You can set a priority level on each file recorded ODMS Olympus Dictation Management System and DSS Player DSS Player for Mac software included P 45 It is possible to customize the recorder ina number of ways Identification of parts 4 SD card slot 2 Built in microphone 3 NEW button 4 REC button 5 STOP button 6 PLAY button 7 REV button ERASE button Q Record indicator light Display LCD panel 41 Volume button 42 Fast Forward gt i button 43 OK MENU button Programmable smart F1 F2 F3 buttons 45 Rewind kad button Volume button 47 Built in speaker Battery cover Battery
56. the menu Items in menus are categorized by tabs so select a tab first and move to a desired item to quickly set it You can set each menu item as follows F1 F3 button OK MENU button button PI lt lt button 1 While the recorder is in stop mode press the OK MENU button e The menu will appear on the display EDICT Ce am FileMenu 4 DC SIL AE Priority Pending File Lock Work Type Information FJ Press the PPI or lt button to move to the tab that contains the item you want to set e Youcan change the menu display by moving the settings tab cursor ED epicT Ges er EH LCDS ound Menu B 4 myt Backlight LED Beep Language Lang 3 Press the or button to move to the item you want to set e Move to the menu item you want to set EV SpicT DSS or ir LC D S ound Menu Bl amp is Ept Backlight LED Beep o Language Lang 4 Press the OK MENU button e Move to the setting of the selected item nu u y asn 0 MOH EN 33 nu u y Asn 0 MOH EN 34 5 Press the or button to change the setting erSO LIT OSS E LL Beep Pressing the k d button without pressing the OK MENU button will cancel the settings and return you to the previous screen 6 Press the OK MENU button to complete the setting You will be informed that the settings have been established via the screen erSO LTH OSS Mo LL Beep Set
57. ting fixed 7 Press the F3 EXIT button to close the menu screen How to use the menu Menu list B File Menu Rec Menu LCD Sound Menu qT Device Menu Priority Pending File Lock Work Type Information Mic Sense Rec Mode VCVA Backlight LED Beep Language Lang Card Select Cue Rev Power Save Time amp Date USB Class Reset Settings Format Card information System information Menu items El File Menu By default the F2 button is programmed with the Priority function The setting can also be performed from the menu You can set a priority level on each file recorded You can select High or Normal The default is Normal level Set High level Cancel Normal level Each time the F2 PRIORITY button is pressed the Priority level will change High Normal sw huey Pending When you set Pending to the file the file becomes Pending file If Download file is set to Finished file by ODMS software the Pending file is not transferred and only Finished file edited file will be transferred to your PC Pending Sets to a file of Editing and Eg will appear on the display Finished Sets to a file of already edited The File lock function allows you to prevent important files from being accidentally erased On Locks the file and prevents it from being erased f will appear on the
58. to your eyes flush your eyes immediately with clear cold running water and seek medical attention immediately AN Warning e Keep batteries dry at all times e If rechargeable batteries have not been recharged within the specified time stop charging them and do not use them Do not use a battery if it is cracked or broken Never subject batteries to strong shocks or continuous vibration If a battery leaks becomes discolored or deformed or becomes abnormal in any other way during operation stop using the recorder Safety precautions e Ifa battery leaks fluid onto your clothing or skin remove the clothing and flush the affected area with clean running cold water immediately If the fluid burns your skin seek medical attention immediately Keep batteries out of the reach of children If you notice anything unusual when using this product such as abnormal noise heat smoke or a burning odor 1 remove the battery immediately while being careful not to burn yourself and 2 call your dealer or local Olympus representative for service AN Caution e The bundled included rechargeable battery is exclusively for use with Oiympus digital voice recorder DS 3500 There is a risk of explosion if the battery is replaced with the incorrect battery type Dispose of the used battery following the instructions Please recycle batteries to help save our planet s resources When you throw away dead batteries
59. will appear on the display If you press the F2 C button playback will skip F Skip to the end of the file and then stop In case of a Verbal comment amp P 31 before the end of the file that point will be set automatically as the ending point of the partial erase If you press the F1 button playback will skip back B Skip and restart from the partial erase Starting point Playback will continue until the end of the file or until the partial erase ending point is confirmed 3 In the position you want to end partial erase press the ERASE button again The erase starting point time set in step 2 and the ending point time set in this step will be displayed alternatively for 8 seconds If you let the playback continue until the end of the file or in case of a Verbal comment P 31 before it that will be considered the ending point of the partial erase Erasing SDAA DSS MC CL DS350031 DS2 Al Jla W lSv00s 30 00 SDAA Cer ae DS350031 DS2 Al Jla W 1Su00s a 30 00 03s 28 012v 10 00am Hal P EXIT SDAA Cer a DS350031 DS2 LA Ha W 1SwOOs OO M 30 00 Start point EXIT ED SDICT DSS ep a DS350031 DS2 A Jla W 2Sv00s a af 30 00 End point Erasing Press the ERASE button to confirm the SOLUCAN OSS ML erasure DS350031 DS2 e The display changes to Partial erasing and erasing will start e When Partial erase completed appears on the
60. y operating mistakes unit malfunction or during repair work It is recommended to back up and save important content to other media such as a computer hard disk Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product repair performed by the third party other than Olympus an Olympus authorized service station or any other reason is excluded from the Olympus liability Handling the recorder A Warning e Keep the recorder out of the reach of children and infants to prevent the following dangerous situation that could cause serious injury 1 Accidentally swallowing the battery cards or other small parts 2 Accidentally being injured by the moving parts of the recorder Do not disassemble repair or modify the unit yourself Safety precautions Use SD SDHC microSD microSDHC memory cards only Never use other types of cards If you accidentally insert another type of card into the recorder contact an authorized distributor or service center Do not try to remove the card by force Do not operate the unit while operating a vehicle A Caution Stop using the recorder immediately if you notice any unusual odors noise or smoke around it Never remove the battery with bare hands which may cause a fire or burn your hands Do not leave the recorder in places where it may be subject to extremely high temperatures Doing so may cause parts t
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