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Olivetti 145D User's Manual

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1. ERROR CODES jacuit Pa um rne SIGNALS AND MESSAGES ON THE FAX MACHINE PROBLEMS ON THE CORDLESS PHONE TABLE OF CONTENTS SECOND SECTION MAINTENANCE OPERATIONS 71 TO REPLACE THE PRINT CARTRIDGE n CLEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES ii aceite a fub 72 TO CLEAN THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE RR RC 72 CLEAN THE OPTICAL READER nnn 73 rettet 74 TO REMOVE JAMMED DOCUMENTS 74 TO REMOVE J AMMED SHEETS OF PAPER 74 TO CLEAN THE ELECTRICAL CONTACTS OF THE CORDLESS PHONE AND BATTERY CHARGER 15 CHANGE THE BATTERIES OF THE CORDLESS PHONE 75 MANUFACTURER AND CUSTOMER SERVICE 76 MANUFACTURER adoret rie un Ru B bu 76 CUSTOMERSERVICE diis cifra ns e a a 76 TECHNICAL DATA 77 INDEX 78 TRANSMISSION AND RECEPTION OPERATIONS To SEND A DOCUMENT Dimensions e Width min 148 mm max 210 mm Length min 105 mm max 600 mm Unitweight 70 90 gr m max 5 sheets For documents of different sizes from those specified above photocopy the original onto A4 sheets or another supported format and send the copy NEVER USE e curled paper excessively thin paper torn paper damp o
2. LD Q9 INSTRUCTIONS EDITED PUBLISHED PRODUCED BY Printed in Thailand Olivetti S p A con unico azionista Code of user manual 259749B 01 Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S p A Date of publication September 2007 Copyright 2007 Olivetti All rights reserved No parts of this manual may be photocopied reproduced or translated into other languages with out prior written authorization from Olivetti S p A The manufacturer reserves the right to make any changes to the machine described in this manual at any time and without prior warning This machine has been approved under the terms of Council Decision 98 482 EC for Europe wide connection as a single terminal to an analogue Public Switched Telephone System PSTN system However due to differences between individual PSTNs in the various countries the approval does not unconditionally guarantee success operation of every PSTN termination point The cordless phone supplied conforms to the DECT Digital European Cordless Technology and GAP Generic Access Profile standards If you encounter any problems you should contact your supplier immediately The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999 05 CE the full declaration can be found at the end of this manual 0168 Network compatibility declaration This product has been designed and
3. 1 1 In step 4 if you type and confirm an incorrect code the cordless phone beeps and prompts you to type the PIN again If you think you have typed a wrong digit you can delete it by pressing the key In step 6 if you type and confirm a code different from the one Set in step 5 the cordless phone beeps and prompts you to type the PIN code again RESTORE THE DEFAULT PARAMETERS If desired you can restore the default parameters name of cordless phone warning tones ringing vo lume and tune PIN etc as follows Press the upper or lower part of the key until the display shows SETTINGS Press function key F3 The display shows PIN CODE Press the upper or lower part of the key until the display shows RESTORE SETTINGS Press function key F3 The display shows CODE P Type the PIN on the keypad of the cordless phone Then press function key F3 The cordless phone restores the default parameters this operation takes a few seconds At the end of the procedure the cordless phone returns automatically to stand by mode NJ 9 1 i If you can t remember the PIN you can restore the default parameters Proceed as follows Remove the batteries from the cordless phone 2 Keep the key of the cordless phone pressed while you reinsert the batteries in their compartment make sure you respect the battery polarities indicated The display of the cordless phone shows the message
4. 1 Press the key The display shows MENU RECEPT SET UP 2 Press the key The display shows RELEPT SET UP RECEPTION MODE 3 Press keys until the display shows RECEPT SET UP SILENT RX 4 Press the key until the display shows SILENT RX na 5 To select of the other available options SILENT RX DAILY and SILENT RX YES press the keys lt gt lt gt 6 To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key 9 0 iJ 9 Tie If you have confirmed the option SILENT RX DAILY the fax machine will prompt you to enter the time at which it is to start and end silent reception Once you have set the time press the key to confirm xJ 9 Tie The daily silent reception setting SILENT RX DAILY is cancelled by a power failure TO DISPLAY THE CALLER ID This function which may be activated by the telephone company on request by the user is only available in some countries and conforms to the ETSI ETS 300 778 1 standard This function tells you immediately who is calling In this way you will be able to decide whether to an swer the call or not When this function is enabled if the fax machine and cordless phone are in stand by mode whenever a call is received they always shows one of the fol lowing items of information number
5. To exit from programming mode press function key F1 twice ca CHANGE THE LANGUAGE ON THE CORDLESS PHONE If desired you can change the language of the messages displayed on the cordless phone Remember however that if you do this the language will not be changed automatically on the fax machine you will therefore have different languages set on the two devices Press the upper or lower part of the key until the display shows HANDSET SETTINGS Press function key F3 The display shows HANDSET RINGER VOLUME Press the upper or lower part of the key until the display shows LANGUAGE Press function key F3 The display shows the language currently set Press the upper or lower part of the key until the desired language is selected 5 1 e 0 To confirm your choice press function key F3 TO TURN THE WARNING TONES ON OFF The cordless phone uses 3 types of warning tones which you may turn on or off as you like key tones the battery low warning tone and the cordless phone out of range tone 1 Press the upper or lower part of the key until the display shows HRNDSET SETTINGS 2 Press function key F3 The display shows HANDSET RINGER VOLUP 3 Press the upper or lower part of the key until the display shows WARNING TONES 4 Press function key F3 Cy The display shows KEY TONES 5 To display the other available options LOW BATTERY TONE and
6. lt gt until the display shows RECEPT SET UP RING VOLUME 50 242 Press key The display shows the preset volume level for exam ple 4 RING VOLUME LEVEL To turn the volume up down press the keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key TO ENABLE DISABLE RECOGNITION OF THE RING FREQUENCY In Some countries local telephone companies offer the possibility of assigning the same telephone line two or more numbers corresponding to different users When an incoming call is received a different ring frequency will indicate which user is to answer the call This function is extremely useful at home or in small offices where the same telephone line is shared by more than one person Your fax machine is capable of learning one of these frequencies see the procedure that follows In this way when a call with the specific ring frequency is received the fax machine in PHONE FAX and TAD FAX reception modes prepares exclusively to receive a document This function is particularly useful when associated with silent reception in that the fax machine will only ring if the call is coming from a telephone 1 Press the key The display shows MENU RELEPT SET UP 2 Press the keys 4 until the display shows FENU INSTALLATION 3 Press the key The
7. 3 Press the key The display shows FAX SET UP DATE AND TIRE 3 4 Press the keys a until the display shows FAX SET U VARIOUS SETT 5 Press key The display shows VARIOUS SETT 6 Press keys until the display shows VARIOUS SETT TX REPORT 7 Press key The display shows REPORT FOR FAILED TX You can choose any of the following options TX RE PORT ALWAYS and TX REPORT NO TX REPORT FOR FAILED the fax machine will automatically print a report only after each failed trans mission TX REPORT ALWAYS the fax machine will automati cally print a report after each transmission irrespective of the result TX REPORT NO the fax machine will not print any report 8 To view the other available options press the keys 4 A v 9 To confirm the setting press the key 10 To return the fax machine to its initial stand by mode press the key 11 If you want to move back one function press the key PRINT THE TRANSMISSION ACTIVITY BROADCAST TRANSMISSION AND CALLER ID REPORTS ON REQUEST 1 Press the key The display shows RECEPT SET UP 2 Press the keys A i until the display shows MENL PRINT REPORT 3 Press the key The display shows PRINT REPORT LAST TX REPORT You can choose any of the following options PRINT REPORT LAST BROADCAST PRINT REPORT ACTIVITY REPORT and PRINT REPORT
8. CALLER ID LIST 4 To view the other available options press the keys 4 A v 5 To confirm the setting press the key Having printed the report the fax machine automati cally returns to its initial stand by mode At any time you can print a complete list of the installa tion parameters set up parameters and disabled num bers as well as print the data saved in the phone book the lists may only be managed from the fax machine By printing out the lists of installation and setup parameters you will obtain an up to date report of the default values and those that you have set to adapt it to your operating require ments 31 To PRINT THE LIST OF INSTALLATION PARAMETERS Press the key The display shows RECEPT SET UP 2 Press the keys A A v until the display shows MENU INSTALLATION 3 Press the key The display shows INSTALLATION STATION NANE 4 Press the keys lt gt until the display shows INSTALLATION PRINT INSTALL 5 To confirm the setting press the key Having printed the report the fax machine automati cally returns to its initial stand by mode TO PRINT THE LIST OF SETUP PARAMETERS 1 Press the key The display shows MENU RECEPT SET U 2 Press the keys until the display shows MENU FAX SET UP 3 Press key The display shows FAX SET U DATE AND TINE 4 Press the keys 4 4
9. RESTORE SETTINGS Press function key F3 the cordless phone restores the default parameters as indicated at the end of the previous procedure 1 3 4 To SET THE ALARM E T LU If desired you can program the cordless phone to ring at a set time to act as an alarm or reminder Press the upper or lower part of the key until the display shows DATE ANG TIRE SETTINGS Press function key F3 The display shows SET DATE Press the upper or lower part of the key until the display shows SET ALARN To program the alarm press function key F3 Type the time at which you want the cordless phone to ring Then press function key F3 The display shows 127345 To choose one of the 5 available ringing tunes press the upper or lower part of the key To confirm your choice press function key F3 The display shows ALARI REPEAT 62 8 choose either of the available options ALARM REPEAT ONCE or ALARM REPEAT ON DAILY press the upper or lower part of the key 9 To confirm your choice press function key F3 10 exit from programming mode press function key Fl The cordless phone display shows the icon ALARM To turn off the alarm repeatthe procedure from the start but at step 4 press function key F1 i twice NJ Tal To stop the cordless phone ringing when the alarm goes off press function key F1 021 or F3 7
10. SECURITY ACCESS LOCK 2 Press the key The display shows ACCESS LOCK 3 To stop unauthorized users from playing the messages received on the telephone answering device press the lt gt keys A v The display shows ACCESS LOCK YES 4 To confirm the setting press the key 5 To return the fax machine to the initial stand by mode press the key 6 If you want to move back one function press the key OUTGOING MESSAGES AND MEMOS You can record several different types of outgoing mes sages only from the fax machine OGM 1 which has a maximum length of 20 seconds prompt ing the caller to leave a message on the TAD for example You have called the telephone number I m out at the moment You can leave a message after the beep or press the Start button on your fax machine if you want to send a fax Thanks e OGM 2 which has a maximum length of 10 seconds may be recorded if you are out and have selected the TAD FAX reception mode to inform the caller that the answering device cannot receive messages because its memory is full for example I m sorry but can only receive faxes at the moment If you need to speak to me please call back later if you are in but have selected PHONE FAX mode to tell the caller not to hang up for example Please wait MEMOS Voice which have a length that be pro grammed to 30 or 60 seconds for personal memos This
11. STERREICH Belgium BELGIUM Brazil BRASIL Chile AMERICA LATINA China CHINA Colombia AMERICA LATINA Denmark DANMARK Finland SUOMI France FRANCE Germany DEUTSCHLAND Holland NEDERLAND India INTERNATIONAL Ireland IRELAND C Italy ITALIA E Luxembourg BELGIUM N Mexico AMERICA LATINA New Zealand AUSTRALIA Norway NORGE Peru AMERICA LATINA Portugal PORTUGAL Rest of world INTERNATIONAL Spain ESPA A Sweden SVERIGE Switzerland SWITZERLAND UK U K Uruguay AMERICA LATINA M Venezuela AMERICA LATINA J 4 To confirm the setting press the key The fax machine automatically returns to its initial stand by mode NJ io TEI Once set on the fax machine the language of the messages is changed automatically on the cordless phone if the device is within its operating range If you wish you can change the language of the messages shown on the cordless phone in this case however the language will not be changed au tomatically on the fax machine see Using the specific cordless phone functions TO CHANGE THE LANGUAGE AND THE COUNTRY OF DESTINATION Press Ce on the fax machine and repeat the procedure To set the language and the country of des tination from the start remembering always to confirm the settings made by pressing the button TO CHANGE THE LANGUAGE ONLY ON THE FAX MACHINE 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display
12. The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error To save space the two digit code without any message is printed on the activity report CODE MESSAGE 5 OF ERROR WHAT TO DO OK Operation performed successfully No action 02 IMPOSSIBLE CONNECTION The fax machine does not detect any Check that the fax machine is correctly CHECK WITH OTHER PARTY dialling tone or receives an irregular signal connected to the telephone line and that the handset is notoffthe hook Then try connecting again 03 VER DOES NOT ANSWER The correspondentis not answering oris Check that the correspondents number is fax machine correct 04 ERR WHILE TRANS MITTING An error occurred during transmission Resume transmission from the page indicated RESEND FROM PAGE in the report 05 ERR WHILE TRANS MITTING The correspondents fax machine found Resume transmission of the pages indicated in RESEND PAGES errors during reception the report 06 LINE BUSY The line is busy Retry when the line is free 07 DOCUMENT TOO LONG The document to be sentis too long The Splitup the document to be sent time taken to send it exceeds the allowed limits 01 and 08 CHECK THE DOCUMENT The optical reader cannot read the Remove the document from the ADF and document reinsert it Then try connecting again 09 STOP PRESSED You aborted transmission No action 10 ERRORS W
13. 19 To SEND A DOCUMENT WITH THE FAX MACHINE HANDSET RAISED 1 Ifthese diagrams are not enough see To send a document section Transmission and re ception operations You can set up the fax machine to receive the documents sent by your correspondents in four different modes that you may access by carrying out the procedure described below These modes are manual reception automatic reception automatic reception with recognition of the type of call and reception with telephone answering device noge To start receiving a document from the cordless phone see Transmission and reception operations TO CHOOSE THE RECEPTION MODE This procedure may only be carried out from the fax machine 1 Press the key The display shows RECEPT SET UP 2 Press the key The display shows SET UP RECEPTION MODE 3 Press key The display shows RECEPTION NOD AUTOMATIC 4 To view the other available options RECEPTION MODE MANUAL RECEPTION MODE PHONE FAX and RECEPTION MODE TAD FAX press the keys 4 5 To confirm the setting press the key 6 To return the fax machine to its initial stand by mode press the key 7 f you want to move back one function press the key To activate reception with TAD mode you must first record the OUTGOING MESSAGE 1 see The Telephone Answer ing Device MANUAL RECEPTION For a
14. 25 8 ER HONE BOOLE 94513 50017 TELEX 123456 Our Ref 350 PJC EAC 4th April 1984 Dr P N Cundail Mining Surveys Ltd Holroyd Road Reading Berks Dear Pete Permit me to introduce you to the facility of facsimile transmission In facsimile photocell is caused to perform a raster scan over the subject copy The variations of print density on the document cause the photocell to generate an analogous electrical video signal This signal is used to modulate a carrier which is transmitted to a remote destination over a radio or cable communications link At the remote terminal demodulation reconstructs the video signal which is used to modulate the density of print produced by a printing device This device is scanning ina Taster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced Probably you have uses for this facility in your organisation Yours sincerely CROSS Group Leader Facsimile Research 77 INDEX A Access to the telephone answering device toenable disable 41 Acoustic signals 68 Automatic documentfeeder ADF 9 19 27 Automatic redial 29 B Batteries inserting the cordless phone batteries 11 precautions 11 75 to change the batteries ofthe cordless phone 75 Buzzervolume 56 Casing Cleaning 74 Cleaning casing 74 electricalcontacts 72 of the cordless phone and b
15. MENU RECEPT SET UP Press the keys until the display shows MENU FAX SET UP Press the key The display shows FAX SET U DATE AN Ti A Press the keys until the display shows FAX SET U PRINTER PARAN Press the key The display shows PRINTER PARAN REDUCTION Press the key The display shows REDUCTION 9495 choose one of the available reduction ratios 80 76 70 and NO press the keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key 4 4 10 6 RECEIVE DOCUMENT THAT IS LONGER THAN THE PAPER SIZE USED If you receive a document that is longer than the paper size used you can have the surplus text printed by your fax machine on another sheet Press the key The display shows RECEPT SET UP Press the keys until the display shows zs s un da c 5 Press the key The display shows FAX SET U DATE AND Press the keys until the display shows FAX SET U PRINTER PARAM Press the key The display shows PRINTER PARAN REDUCTION 4 Press the keys until the display shows PRINTER PARAN SURPLUS Press the key 4 The display shows SURPLUS RUTORATIC To choose of the other available se
16. OUT OF RANGE press the upper or lower part of the key 6 To turn the warning tone displayed on press function key F3 The cordless phone returns automatically to the message WARNING TONES To turn another warning tone on off repeat the procedure from step 4 7 To turn the warning tone displayed off press function key F1 The cordless phone returns automatically to the message WARNING TONES To turn another warning tone on off repeat the procedure from step 4 8 To exit from programming mode press function key F1 twice TO CHANGE THE PIN The fax machine s PIN is used to register cordless phones and to change some sensitive parameters The PIN is made up of 4 digits and the one set by default is 0000 If desired you can change the PIN as follows 61 _ Press the upper or lower part of the key until the display shows SETTINGS Press function key F3 The display shows PIN CODE Press function key F3 The display shows PIN CODE the default PIN on the keypad of the cordless phone Then press function key F3 The display shows NEW PIN P Type the new PIN on the keypad ofthe cordless phone Then press function key F3 The display shows CONFIRA PIN e Type the new PIN again on the keypad ofthe cordless phone Then press function key F3 The display shows PIN CODE To exit from programming mode press function key F1 twice
17. The KY MESSAGES indicator LED stops blinking and will remain on steady PLAY MESSAGES FROM THE CORDLESS PHONE If the telephone answering machine of the fax machine has one or more incoming messages or one or more memos that you have not played in its memory the icon MESSAGES ON THE ANSWERING DE VICE blinks on the display of the cordless phone and the total number of messages recorded including the memos is displayed above the icon If the memory used for incoming messages and memos recorded on the fax machine is full the cordless phone will display the icon To access the function for managing messages or memos press function key F3 The display shows TAN IES SAGES 2 To play only the messages and memos that have not yet been played press function key At this point you can play all the messages that you have not yet played as well as the memos which are recorded in the memory under progressive numbers up to a maximum of 49 starting from the first that has not yet been played While each message is being played the display shows the day and time at which the mes sage was received The cordless phone plays the mes sages and memos one by one with a beep in between them To skip straight to the next message press func tion key and to skip back to the previous message press function key F2 Having played the last message the cordless phone beeps twice and
18. The fax machine shows the message POLL SET fora few seconds and then returns automatically to its initial stand by mode The second line of the display shows POLL RX 18 20 To CHANGE A POLLING RECEPTION THAT HAS BEEN SET Press the key The display shows MENU RECEPT SET UP Press the keys m until the display shows MENU POLLING RX Press the key The display shows POLLING RX NEW SETTING Press the keys lt gt 4 eo 4 until the display shows POLLING RX CHANGE Press the key The display shows TYPE Ha From this point on follow the procedure described in To make a transmission request polling recep tion from step 5 4 DELETE A POLLING RECEPTION THAT HAS BEEN SET 1 Press the key The display shows RECEPT SET UP 2 Press the keys until the display shows v MENU POLLINGRX 3 Press the key The display shows POLLING RX NEM SETTING 4 Press the keys until the display shows POLLING RX DELETE 5 Press the key The display shows DELETE na 6 To view the other available option DELETE YES press the keys A 7 confirm your choice press key Polling reception is cancelled automatically and the fax machine returns automatically to it initial stand by sta tus 59 USING THE SPECIFIC CORDLESS PHONE FUNCTIONS USING THE CORDLESS PHONE CHANGE
19. This procedure may only be carried out from the fax machine If you notice a deterioration in print quality you can quickly clean the print cartridge and test the nozzles by following a procedure that ends by printing out the di agnostic test result with regard to its condition 1 Press the key until the display shows HIC ILI RECEPT SET UP 2 Press the keys until the display shows MENU CART PAINTEN 3 Press the key The display shows CART PAINTEN CARTRIDGE 4 Press keys lt gt 4 4 The display shows CART FAINTEN CLEAN CARTRIDGE 5 To confirm your choice press the key The display shows CLEAN CARTRIDGE NG 6 To view the other available option CLEAN CAR TRIDGE YES press the keys A v 7 Press the key The fax machine resets the cartridge and tests the noz zles and then prints out the result of the diagnostic test To interpret the diagnostic test result correctly see In sert the print cartridge in the How to get started quickly chapter NJ 9 The procedure may be aborted at any time if desired by pressing the key NJ Die If the quality of the test result still fails to meet your expecta tions after carrying out the cleaning procedure continue as follows stopping when you get a satisfactory printing quality Make a copy of a document with the desired type of graphics or text on the fax machine and evaluate its
20. To include a variety of special symbols e g 6 in your name press the keys 10 insert a character the move the cursor to the point where you want to insert the new character by pressing the keys 4 11 Then type the character you want to add 12 To delete incorrect characters move the cursor to the right of the incorrect character by pressing the keys 4 Then press key To delete the whole name hold down the key For example to enter the name LARA Until you have selected the letter L iv 6 s Until you have selected letter A Until you have selected the letter 8 2N Until you have selected letter A A A To confirm the name press the key The display shows INSTALLATION STATION NAME Now enter the fax number as indicated below To set your fax number 1 Press the keys until the display shows INSTALLATION STATION NUMBER 2 Press the key The display shows STATON NUMBER lt gt 3 To enter your fax number press the keys 0 4 To leave a space press the keys 4 If you make any typing errors correct them in the same way as for your name If you want to include the international code in your number instead of the zeros press the key the dis play will show the symbol 5 To confirm the fax number press the key 6 To re
21. You have already set a document transmission from the memory You cannot set another at the same time ALREAGS ENTERED You have already set a polling reception You cannot set an other at the same time ALREADY PROGRAM You have chosen a position 00 59 in the phone book in which you have already stored a fax or telephone number choose another position see the To program the phone book section of the Transmission and reception opera tions chapter RUTOREDIRL NNN No connection was established due to line errors or because the correspondent is busy the fax machine prepares to redial automatically CHANGE CARTRIDGE The ink in the cartridge has run out replace the print car tridge see To replace the print cartridge chapter Main tenance operations CARTRIDGE The fax machine does not detect the presence of the print cartridge because you have forgotten to install itor you have installed it incorrectly install reinstall the print cartridge Some of the print cartridge nozzles are damaged and are having a negative effecton the printing quality clean the print cartridge see Cleaning the print cartridge and testing the nozzles chapter Maintenance operations CHECK DOCUMENT PRESS v gt The document is not being fed correctly replace the docu ment on the ADF and press the key to restore the fax machine s normal operation CHECK PAPER PRESS v The paper in the feeder has ru
22. if there are no new messages it will answer the call two rings after the number preset if there are some new messages it will answer the call after the preset number of rings see To change the number of rings chapter More so phisticated operations Therefore if you hear one ring more than the preset number you will know that there are no new mes sages and you can hang up before the fax machine answers the call This function may only be enabled by the customer engineering service and is not available in all coun tries 1 Press the key The display shows fI NI I HII ILI RECEPT SET UP 2 Press the keys until the display shows MENU TAD SET U 3 Press the key The display shows TAD SET UP It GN SPEAKER 4 Press the keys until the display shows TAD SET UP TOLL SAVER lt gt 4 5 confirm the setting press the key The display shows TOLL SAVER 6 To view the other available option TOLL SAVER YES press the keys A v 7 To confirm the setting press the key 8 To return the fax machine to the initial stand by mode press the key 9 If you want to move back one function press the key OUTGOING MESSAGE ONLY Using this function whenever an incoming call is re ceived the TAD plays the OGM 1 but does not record any incoming messages You can use this function when you expect to be away for a long time and it would not be possible to record all
23. message is never played when an incoming call is received To RECORD OUTGOING MESSAGE 1 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display shows MENU TAD SET UP 3 Press the key The display shows TAD SET UP ON SPEAKER 4 Press the keys lt gt 4 a until the display shows TAD SET U 051 1 5 Press key The display shows 061 1 PLAY 6 Press keys until the display shows 051 1 RECORD 41 7 Press key The display shows RECORD OGA 1 LIFT HANDSET 8 Liftthe handset a The display shows RECORD OGA t lt gt 70 RECORD 9 To start recording the message press the key You have 20 seconds counted on the display to record your message ifthe message lasts less than 20 seconds when you reach the end of the message hang up or press the key thefax machine automatically plays back the message you have recorded If the volume of the message is too low or too high you can regulate it during playback using the key The display shows the volume level set on the bottom line To LISTEN TO OUTGOING MESSAGE 1 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display shows v MENU TAD SET U 3 Press the key The display shows TRO SET UP ICA ON SPEAKER 4 Press the keys 2 until the display shows TAD SET UP 050 1 5 Press the key The
24. press the key to turn off the eA error LED indicator and clear the message from the display RX IN MEMORY Reception continues in the memory because an error occurred during the reception of a document preventing it from being printed check the type of fault on the bottom line of the display and correct it TX ERROR The document was not sent correctly press the key to turn off the eA error LED indicator and clear the message from the display and then send it again OTHER ACOUSTIC SIGNALS Short 1 second signal Transaction carried out successfully Intermittent 20 second signal Prompt to lift the handset to answer a telephone call OTHER MESSAGES ON THE DISPLAY CARTRIDGE LOU The ink in the cartridge has almost run out CHECK PRINT QUT The fax machine has automatically tested the print cartridge nozzles and printed out the test sheet check whether the print ing quality is acceptable and make your choice CONNECTING The fax machine is connecting to your correspondent s fax machine COVER OPEN The cover is raised 68 DIALLING The fax machine is dialling the number of the correspondent you called XXXX You have set a document transmission from the memory and the fax machine has just finished storing the document XXXX corresponds to the number that identifies the document you have just stored DOCUMENT READY You have inserted the document in the ADF
25. recognition oftheringfrequency 51 Silentreception 49 Surplus text 48 to change the length ofthe acoustic signal 52 tochange the numberofrings 50 to change the remote controlcode 53 to change the ringing volume onthe cordless phone 60 onthefaxmachine 50 to change thesilence lapse 52 to choose the reception mode 20 31 to delete the blacklist 54 to display the callerID 49 to modify the blacklist 54 to printthe blacklist 55 to reduce the area ofadocumentreceived 48 tosetthe blacklist 53 Remote controlcode 53 Reports activity report 36 automatic printing 37 failed transmission report 36 how to read the reports 36 lastbroadcasttransmission report 36 lasttransmission report 36 power failure report 36 toprintonrequest 37 Resolution adjustments 27 Ring volume onthe cordless phone 60 onthefaxmachine 50 5 Safety Safety precautions 3 improperuse 4 operating precautions 4 riskofaccident 3 risk ofanelectricshock 3 risk offire 3 riskofsuffocaton 3 Safety precautions 3 Security and access functions 40 Setting up the cordless phone 18 Setup certification requirements 4 Setting some parameters 12 Signals acousticerrorsignals 67 otheracousticsignals 68 Station ID faxnumber 15 name 15 name and fax number posiion 16 55 T TAD access code tochange 40 todelete 40 toset 40 TAD configuration parameters toprint 47 TADconsole 39 Technical data characteristics ofopticalreader 77 communication characteristics 77
26. tions During a telephone conversation itisused Inserts a pause during the dialling ofthe e Returns the fax machine to the stand by mode to transfer the call to a registered cordless telephone or fax number phone e Stops the programming transmission reception or copying operation in progress n MANUAL PHONE FAX reception modes starts receiving a document e Afterthe fax number has been dialled starts sending a document only with the document inserted in the ADF e Confirms the selection of menus submenus param eters and their values and moves on to the next condition e Starts copying a document only with the document inserted in the ADF CORDLESS PHONE KEYPAD Some keys perform several separate functions according to the operating mode the cordless phone is in Stand by mode that is when the cordless phone is idle Programming mode enabled when the key is pressed while in this mode if no key is pressed for about 30 seconds the cordless phone automatically returns to stand by mode returns automatically to stand by mode Communication mode enabled during a telephone call Phone book managing mode enabled by pressing function key F2 while in this mode if no key is pressed for about 30 seconds the cordless phone Fax machine answering device management mode if any incoming messages or memos have been recorded on the answering device Function key
27. A NUMBER FROM THE FAX MACHINE 1 Press the key The display shows mont H ICI ILI RECEPT SET UP 2 Press the keys until the display shows MENU PHONE BOOK 3 Press the key The display shows PHONE BOOK NUMBER 4 Press the keys 4 4 until the display shows PHONE BOOK 5 confirm the setting press key The display shows the number and the name associ ated with the first of the 60 available positions 00 59 saved previously 6 To find the telephone number or name you want to delete you can 1 Press the keys until the desired number appears on the display or 2 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order 7 Press the key The display shows 8 To choose other option DELETE YES press the keys A v 9 To confirm the setting and delete the number press the key The display shows PHONE BOO DELETE At this point you can terminate the procedure or delete another number 10 To abort the procedure press the key 34 N To delete other numbers repeat the procedure from Step 5 If you want to move back one function press the key DELETE A NUMBER FROM THE CORDLESS PHONE Press function key F2 The display shows the names if set in alphabetical order and the
28. F1 three times To TURN AUTOMATIC ANSWERING ON OFF Wh 4 LU ut en automatic answering is on and a call is received you can answer simply by lifting the handset off the battery charger there s no need to press the Wl button Press the upper or lower part of the key until the display shows HANDSET SETTINGS Press function key F3 The display shows HANDSET RINGER PULUTIE Press the upper or lower part of the key until the display shows AUTO ANSWER To turn automatic answering on press function key F3 To turn automatic answering off press function key F1 To confirm your choice press the key To exit from programming mode press function key F1 twice 60 CHANGE THE NAME OF THE CORDLESS PHONE 1 Press the upper or lower part of the key until the display shows HANDSET SETTINGS 2 Press function key F3 Cy The display shows HANDSET RINGER VOLUME 3 Press the upper or lower part of the key until the display shows HANDSET 4 Press function key F3 5 Type the name to be assigned to the cordless phone max 10 characters using the alphanumeric keys on the keypad of the cordless phone Function key F2 E may be used to switch from upper case to lower case mode and vice versa To delete an incorrect character to the left of the cursor press the key To confirm the name of the cordless phone press function key F3 GP
29. QUICKEST METHOD This procedure may only be carried out from the fax machine Do not place the document in the ADF Press and hold down for more than one second the number key 0 9 under which you saved previously the telephone number you wish to call for example c 2 The display shows the digits of the telephone number that you associated with it see To program the phone book chapter Transmission and reception operations If you also associated a name with it the display will show this too Having dialled the number if the correspondent is free lift the handset to talk The display shows the length of the call minutes and seconds in the top right hand corner 1 To REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS Do not place the document in the ADF REDIAL NUMBERS FROM THE FAX MACHINE Lift the handset to engage the line The display shows GN LINE and the length of the call in minutes and seconds in the top right hand corner lt gt 1 Press the key The display shows INCOMING CALLS OUTGOING CALLS v To select the list of incoming calls press the key To select the list of outgoing calls press the key To find the telephone number or name of the corre Spondent you wish to call on the list of the last 20 unan swered incoming calls or on the list of the last 10 outgo ing calls press the keys To start
30. THE RINGING VOLUME 1 Press the upper or lower part of the key until the display shows HANDSET SETTINGS 2 Press function key F3 The display shows HANDSET RINGER 3 Press function key F3 The display shows XTERNAL VOLUME 1234 6 To choose one of the 4 available volume levels or the OFF option no ring press the upper or lower part of the key 7 To confirm your choice press function key F3 8 To exit from programming mode press function key F1 three times TO CHOOSE THE TUNE 1 Press the upper or lower part of the key until the display shows HANDSET SETTINGS 2 Press function key F3 The display shows HANGSET RINGER PULUTIE 3 Press the upper or lower part of the key until the display shows HRNDSET RINGER MELODY To display the other available option INTERNAL VOLUME press the upper or lower part of the key To confirm your choice press function key F3 The cordless phone rings once and the display shows Press function key F3 The display shows XTERNAL MELODY To display the other available option INTERNAL MELODY press the upper or lower part of the key To confirm your choice press function key F3 The cordless phone rings once and the display shows 12345 To choose one of the 5 available tunes press the upper or lower part of the key To confirm your choice press function key F3 To exit from programming mode press function key
31. and long term storage Relative humidity 1596 8596 operating short and long term storage 5 95 transport CHARACTERISTICS OF OPTICAL READER Scanning Method veces CIS Scanning resolution Horizontal 8 pixel mm Vertical STANDARD 3 85 lines mm Vertical FINE W 1 1 lines mm TRANSMISSION CHARACTERISTICS Transmission ca 7s 14400 bps Capacity of document feeders Automatic feeder ADF EET 5 sheets A4 70 90 gr m RECEPTION CHARACTERISTICS Printing system Printing on plain paper bubble ink jet printer Max printing width e 204 mm Max printing 282 mm Printing paper natem ES 4 210 x 297 mm Paper Plain paper cassette max 40 sheets of 80 gr m TELEPHONE ANSWERING DEVICE CHARACTERISTICS Recording capacity ca 15 Memo 2 Outgoing messages Outgoing messages only function Toll saver function Fast access from console and remote location Access code Message recording Retention of messages in case of a power failure TU TS format Test Sheet no 1 Slerexe Letter with stand ard resolution MMR compression 2 With the paper support extension o a Ri THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET
32. appears on the bottom line of the display in line with the symbol printed on the console FINE if the document contains very small characters or drawings An arrow appears on the bottom line of the dis play in line with the symbol printed on the console HALF TONES if the document contains shaded areas An arrow in line with the symbol and an arrow in line with the symbol printed on the console appear on the bottom line of the display To SEND A DOCUMENT Insert the document in the automatic document feeder ADF The display shows on the top line DGCUFENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is standard If you want change the contrast and resolution values as described previously To dial the number of the correspondent to whom you wish to send the document press the keys po 3 To start sending the document press the key If the documentis sentcorrectly once this operation has been completed the display will show the message TX COMPLETED for a moment NJ oJ To delete an incorrect digit move the cursor using the 4 gt keys to the right of the incorrect digit and press the C if you want to delete the whole number hold down the key for a few seconds noge If you want you can
33. asks you to talk to you atthe end ofthe con receive versation replace the receiver When you pick up the line by lifting the handset of the fax machine or by pressing the key on the cordless phone you can use all functions common to ordinary telephones available on the market These also include the R REGISTER RECALL function activated by pressing the key on fax machine or the key on the cordless phone which provides access to the special services made available by the company that manages the telephone network You can also use the following functions Call the correspondent using the phone book see To telephone by searching through the phone book and To telephone using the quickest method Put a telephone call on hold by pressing the HOLD key on the fax machine or function key on the cordless phone The callis resumed as soon as the same key is pressed again NJ oJ rJ Ce The cordless phone also enables you to use additional spe cific functions see Using the specific cordless phone functions be able to make a call fax machine and cordless phone must be in stand by mode To TELEPHONE BY SEARCHING THROUGH THE PHONE BOOK To TELEPHONE FROM THE FAX MACHINE 1 Lift the handset to engage the line 4 The display shows GN LINE and the length of the call in minutes and seconds in the top right hand corner 2 Press the key The di
34. by mode press the key 11 If you want to move back one function press the key NJ Die With this function enabled the date and time will be brought up to date whenever a call is received To CHANGE THE NUMBER OF RINGS This function is only enabled in some countries If set in AUTOMATIC or TAD FAX reception mode the fax machine automatically answers calls after a certain number of rings If you want you can change the number of rings as follows 1 Press the key The display shows fI NI I H ICI ILI RECEPT SET UP 2 Press the key The display shows RECEPT SET UP RECEPTION MODE 3 Press the keys until the display shows RECEPT SET UP RINGS NUMBER 4 Press the key The display shows INGS NUMBER e 5 To view the other available values RINGS NUMBER 1 RINGS NUMBER 3 RINGS NUMBER 4 RINGS NUMBER 5 RINGS NUMBER 6 RINGS NUMBER 7 and RINGS NUMBER 8 press the keys 4 4 6 To confirm your choice press the key 7 To return the fax machine to its initial stand by mode press the key 8 If you want to move back one function press the key o CHANGE THE RING VOLUME The ringing volume may be set to four levels or even turned off altogether 1 Press the key The display shows MENU RECEPT SET UP 2 Press the key The display shows RECEPT SET UP RECEPTION MODE 3 Press the keys
35. clicks into position Holding the sheets by their up per edge insert them by letting them drop into the ASF without folding or forcing them QJ Jc JJ If you add sheets max 40 to the ASF make sure you place them under and not on top of those already present The fax machine has a memory that enables it to receive up to 30 pages even if you do not add any paper INSERT THE PRINT CARTRIDGE i CJ NJ The fax machine comes with a free starter cartridge which may however only be used once If you reinsert it after the ink out message has been displayed the fol lowing message will appear BEWARE CARTRIDGE ALREADY USED THE CARTRIDGE MAY ONLY BE USED ONCE Remember only to use original cartridges see code printed at the end of the manual Non original or refilled cartridges are not to be used The use of such cartridges makes the product s guarantee null and void If after the cartridge has been installed the CHECK CAR TRIDGE message appears again try removing it and then reinserting it pressing it more firmly into position If the mes sage remains on the display remove the cartridge and clean the electrical contacts of the cartridge and the carriage see To clean the electrical contacts of the print cartridge section Maintenance operations 1 Lower the handset and place it on a stable surface 2 Open and lift the operator con sole as indi
36. communicate with one another when they are covered by the same base unit 1 While the cordless phone is in stand by mode press the key The display shows NTERNAL CALL TO HANDSET 2 Onthe keypad of the cordless phone type the number of the compatible cordless phone you want to call Then press function key F3 3 When the internal party answers the call you can talk to him 4 Atthe end the conversation press the key The cordless phone automatically returns to stand by mode 64 TROUBLESHOOTING GUIDE N WHAT HAPPENS IF THERE IS A POWER FAILURE If a power failure occurs the fax machine keeps the following data in the memory the numbers set in the phone book and the reports while the documents present in the memory will be lost After a power failure the date and time on the fax machine and cordless phone will also be lost so they will have to be reset by carrying out the procedure described in the To set the date and time for the first time section of the How to get started quickly chapter WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT during reception the paper runs out gets jammed the ink runs out or the operator console is raised the machine stops printing and the display shows the rel evant message and the document you are receiving is temporarily recorded in the memory Once the prob C lem has been solved the fax machine resumes printing
37. confirm that the car tridge has been inserted correctly and is working properly are respected setthe value 1 The fax machine returns to its initial stand by mode and is ready for use The display shows AUTOMATIC 00 on the first line and the current date and time on the second line 2 On the other hand if there are any breaks or white lines present set 0 to clean the nozzles again if the new print test continues to be unsatisfactory repeat the procedure another time Atthis point ifthe printing quality still does not meet your expectations Clean the electrical contacts as indicated in the To clean the electrical contacts of the print cartridge section of the Maintenance operations chapter ifthe printing quality is satisfactory setthe value 1 The fax machine returns to its initial stand by mode and is ready for use aiv PJ oJ BJ C NJ rJ When the cartridge is aboutto run out of ink the display shows CARTRIDGE LOW and the fax machine prints on a sheet loaded automatically the indication that the ink is about to run out When there is no ink left the display shows CHANGE CRRTRIDGE To replace the cartridge see the section Maintenance op erations To buy new print cartridges see the corresponding code at the end of the manual SETTING UP THE CORDLESS PHONE The cordless phone provided with the fax machine may be used not only to make calls but also to use the phone book and the memos and
38. connect it to a private line and use it ona public line too To do this proceed as follows Select the PRIVATE PBX parameter the same dialling mode tone or pulse as the one used by the private telephone exchange that manages the line to which you have connected the fax machine If in doubt about the choice to be made ask the com pany that manages your private telephone network To switch from the public line to the private line 1 Press the key The display shows MENU RELEPT SET UP 2 Press the keys 4 A v until the display shows MENU INSTALLATION 3 Press key The display shows INSTALLATION STATION NAME 4 Press the keys 2 until the display shows INSTALLATION TEL LINE SETUP 14 5 Press key The display shows TELLINE SETUP LINE TYPE 6 Press key The display shows LINE TYPE PUBLILLPSTN 7 To choose the other option LINE TYPE PRIVATE PBX press the keys A v 8 To confirm the setting press the key 9 To return the fax machine to its initial stand by mode press the key 10 If you want to move back one function press the key To modify the dialling mode This function is only enabled in some countries 1 Press the key Ce The display shows RECEPT SET UP 2 Press the keys a until the display shows MENL INSTALLATION 3 Press the key The display shows INSTALLATION STATION NAME 4 Press t
39. deleting fromthe cordless phone 45 fromthe fax machine 44 length 43 playing fromthe cordless phone 44 fromthe fax machine 44 Message language tochange 12 toset 12 Messages error messages display 67 other messages on the display 68 O Optical reader cleaning 73 Outgoing message 1 tolisten 42 torecord 41 Outgoing message 2 toerase 42 tolisten 42 torecord 42 Outgoing messages and memos 41 P Package package contents 10 Paper jammed paper 65 paperhas runout 65 plain paper feed compartment ASF 9 to feed the printpaper 17 to remove jammed sheets ofpaper 74 Phonebook 32 changing a number fromthe cordless phone 34 fromthe fax machine 33 deleting a number fromthe cordless phone 35 fromthe fax machine 34 printing data from the phone book 35 38 programming the phone book fromthe cordless phone 33 fromthe fax machine 32 Plain paper feed compartment ASF 9 17 Polling polling reception 58 to change a polling reception 59 to delete a polling reception 59 Power supply powerfailure 65 Printcartridge cleaning the printcartridge testingthe nozzles 18 72 to clean the electricalcontacts 72 to install the printcartridge 17 to replace the printcartridge 71 19 R Reception automatic reception 20 32 with recognition of the type ofcall 32 manualreception 20 32 receiving documentfrom the cordless phone 32 reception in P HONE FAX mode 21 reception with telephone answering device 20
40. dial the correspondent s number from the phone book see program the phone book and To send a document using the quickest method NJ Tie If you want to abort the transmission in progress press the key on the fax machine The fax machine unloads the document from the ADF and returns to its initial stand by mode If the document to be removed consists of more than one Sheet before pressing to unload the first remove all the others by hand No transmission may however be aborted from the cord less phone 28 HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT 1 Insert the document in the automatic document feeder ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is J standard If you want change the contrast and resolution values as described previously To SEND THE DOCUMENT FROM THE FAX MACHINE 2 To hear the dialling tones press the key The display shows GN LIN and the length of the transmission in minutes and sec onds in the top right hand corner 3 To dial the number of the correspondent to whom you wish to send the document press the keys 4 As soon as you hear the tone of your correspondent s fax machine press the key Transmission is started The message CONNECTING appears on the display SEND THE DOCUMENT FROM THE CORDLESS PHONE 2 Dial the number of the pers
41. display shows 06 1 PLAY 6 To listen to message 1 recorded previously press key The display shows PLAYING When it gets to the end of the message the fax machine automatically prepares to record a new OUTGOING MESSAGE 1 In this case if you like you can change or replace the message recorded previously by re peating the recording procedure 7 To return the fax machine to the initial stand by mode press the key 8 If you want to move back one function press the key RECORD OUTGOING MESSAGE 2 Record outgoing message 2 as you recorded OUTGOING MESSAGE 1 modifying the step 4 as follows Press the 4 keys until the display shows TAD SET UP 06 2 NJ oJ Bear in mind however that you only have 10 seconds To LISTEN TO OUTGOING MESSAGE 2 Play back outgoing message 2 as you played back OUTGO ING MESSAGE 1 modifying the step 4 as follows Press the 4 keys until the display shows TAG SET UP 050 e ERASE OUTGOING MESSAGE 2 This procedure can only be carried out from the fax machine 1 Press the key The display shows fI NI I H ICI ILI RECEPT SET UP 2 Press the keys A i v until the display shows MENU TAD SET UP 42 3 Press key The display shows TAG SET U ICA ON SPEAKER 4 Press the keys until the display shows TAD SET UP oof 2 5 Press key The display shows oof 2 PLAY 6 Press keys un
42. display shows INSTALLATION STATION NAME 4 4 4 Press keys A i v until the display shows INSTALLATION DISTINCT RING 5 Press the key The display shows DISTINCT RIN SET OPTION 6 To view the other available option DISTINCT RING SET PATTERN press the keys A v 7 To confirm the setting press the key The display shows RUTBBETECT 8 Callthe fax machine with the desired frequency so that the fax machine detects it The display shows RING DETECTED At this point you can enable the new ring frequency 9 To enable the new ring frequency return to the point at which the display shows DISTINCT RIN SET OPTION 10 Press the key The display shows SET OPTION na 11 view the other available option SET OPTION YES press the keys A v 12 To confirm your choice press the key 13 To return the fax machine to its initial stand by mode press the key 14 If you want to move back one function press the key If the fax machine cannot detect that particular frequency display will show the message RING NOT DETECT At this point press the key and repeat the procedure 51 4 4 A lt gt TO CHANGE THE LENGTH OF THE ACOUSTIC SIGNAL This function is only enabled in some countries When the fax machine is set up for automatic recep tion with recognit
43. environmentalconditions 77 general characteristics ofthe cordless phone 77 general characteristics ofthe fax machine 77 powersupply characteristics 77 reception characteristics 77 telephone answering device characteristics 77 transmission characteristics 77 Telephone to redial the lastincoming outgoing numbers fromthe cordless phone 22 fromthe faxmachine 22 to telephone by searching through the phone book fromthe cordless phone 22 fromthe faxmachine 21 to telephone using the quickestmethod 22 usingthetelephone 21 Telephone answering device 18 39 77 deleting incoming messages and memos fromthe cordless phone 45 fromthe faxmachine 44 length of memos and incoming messages 43 outgoing messages and memos 41 playing memos and incoming messages fromthe cordless phone 44 fromthe faxmachine 44 Security and access functions 40 Specialfunctions 46 outgoing message only 46 Silentreception 47 tollsaver 46 TAD console 39 to change the TAD access code 40 to delete the TAD accesscode 40 to enable disable access tothe TAD 41 toerase outgoing message2 42 to listen to outgoing messagel 42 to listen to outgoing message2 42 to operate the TAD from a remote location 45 to printthe TAD configuration parameters 47 to record memos 43 torecordoutgoingmessagel 41 to record outgoing message2 42 to setthe TAD access code 40 toturnontheTAD 39 80 To delete the blacklist 54 To modify the blacklist 54 To operate the TAD from a remote location 45 Topri
44. high regulate it using the key 1 Press the key The display shows GN LINE 2 To raise or lower the volume of the speaker press the key The display shows the volume level seton the top line 3 To return the fax machine to its initial stand by mode press the key TO REGULATE THE BUZZER VOLUME The buzzer indicates particular operating conditions and faults or errors The buzzer volume may be set to four levels or even turned off altogether Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display shows 3 Press the key The display shows FAX SET UP DATE AND 4 Press the keys The display shows FAX SET U VARIOUS SETT Press the key The display shows VARIOUS SETT 6 Press the keys lt gt until the display shows VARIOUS SETT WP BUZZER VOLUME 4 56 7A Press key The display shows the preset volume level for exam ple 4 BUZZER VOLUME LEVEL 4 To turn the volume up down press the keys To confirm your choice press the key e 10 To return the fax machine to its initial stand by mode press the key 8 If you want to move back one function press key To ENABLE DISABLE THE FLASH FUNCTION If the fax machine is connected to a private branch ex change PBX with Flash pulse management this func tion enables a call to be ma
45. in the package e paper support extension The cable for connecting the fax machine to the telephone line e The power cable of the fax machine The telephone plug if applicable The box containing a free monochrome print cartridge pro vided with the machine The telephone handset of the fax machine e The cordless phone e Two rechargeable batteries for powering the cordless phone of the 1 2V 600mAh AAA NI MH type The battery charger of the cordless phone e external power supply for the base ofthe cordless phone battery charger e Aftersales support information The use of non original refilled print cartridges makes product s guarantee null and void INSTALLATION CONDITIONS Place the fax machine and cordless phone on a stable flat surface Make sure there is enough room around them for ventilation Keep them in a dust free place away from sources of exces sive heat and humidity Do not expose them to direct sunlight CONNECTING TO THE TELEPHONE LINE AND OWER SUPPLY CONNECT THE FAX MACHINE TO THE TELEPHONE LINE 1 Insert the plug on the cable for connecting itto the telephone line into the LINE socket on the rear of the fax machine A Insert the connector or the plug if applicable atthe other end of the cable into the wall telephone line socket B CONNECT THE TELEPHONE HANDSET l Insertthe connector of the hand set c
46. into the wall power socket B 8 i c4 NJ The plug of the power supply cable may vary from country to country 11 SETTING SOME PARAMETERS Once the fax is connected to the power supply it automatically runs a short test to check that its components are working and the display may show the language in which the messages will be displayed or the message AUTOMATIC 00 and alternating on the sec ond line the messages SET DATE TIME and CHECK CAR TRIDGE In the first case to enable the fax machine to work properly you must set the language and country in which itis to be used as described in the procedure below In the second case you can move on to set the date and time directly TO SET THE LANGUAGE AND THE COUNTRY OF DESTINATION The display of the fax machine shows the language in which the messages are displayed For example LINGUA TALANG 1 To select the desired language press the keys The display shows for example LINGUA ENGLISH 2 To confirm the setting press key The display shows a country of destination for exam ple CHOOSE COUNTRY ITALIA 3 To select the desired country press keys 4 The display shows for example CHOOSE COUNTRY If your country is not present among those shown the display see the table below a COUNTRY COUNTRY TO BE SELECTED Argentina AMERICA LATINA Australia AUSTRALIA Austria
47. messages received in your absence In this case in place of the ordinary outgoing message itis advisable to record a different one for example From 22nd J une to 19th September only faxes will be accepted No incoming messages will be recorded 1 Press the key The display shows MENU RECEPT SET UP gt 2 Press the keys 4 until the display shows MENU TAD SET U i 3 Press the key The display shows TRO SET UP ON SPEAKER 4 Press the keys until the display shows TAD SET UP ANNOUNCE ONLY 5 To confirm the setting press the key The display shows ANNOUNCE ONLY 0 lt gt 4 46 6 view the other available option ANNOUNCE ONLY YES press the keys lt gt 7 To confirm the setting press the key If you have already recorded OGM 1 the display will show the message PLAYING and the TAD will play it back If you have not recorded it the display will show the message OGM NOT RECORDED Then the display shows 06 1 RECORD 8 confirm the setting press key The display shows RECORD 0571 LIFT HANDSET 9 To change the outgoing message recorded previously or to record a new one lift the handset The display shows RECORD OGN 1 lt gt 70 RECORD 10 To start recording press the key The display shows RECORDING 20 SILENT RECEPTION OF INCOMING MESSAGES Using this function you can receive messages confi dentially In other words th
48. quality Change the type of paper the paper in use could be exces sively porous and repeat the procedure Remove and reinsert the print cartridge Remove the print cartridge and check that there are no for eign bodies on the print nozzles if there are remove them carefully taking care not to touch the electrical contacts Fi nally reinstall the print cartridge Remove the print cartridge and clean the electrical contacts both on the print cartridge and on the print cartridge carriage see To clean the electrical contacts of the print car tridge below Reinstall the print cartridge Call the engineering service CLEAN THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE With the fax machine disconnected from the power socket 1 Lower the handset and place it stable surface 2 Open and lift the operator con sole as indicated by the arrows 72 Release the print cartridge pressing the lever as indicated by the arrow Take the print cartridge out of its compartment Clean the electrical contacts us ing a slightly damp cloth Warning Do not touch the nozzles Clean the electrical contacts of the print cartridge carriage with a Slightly damp cloth 7 Insert the print cartridge in its compartment with the electrical contacts facing towards the print cartridge compartment 8 Push the print cartridge until it clicks in
49. returns automatically to stand by mode NJ oJ TJ EI If you like from the cordless phone you can play all the messages and memos recorded irrespective of whether they have already been played or not for this purpose in step 2 of the procedure To listen to incoming messages and memos To play messages from the cordless phone press function key O DELETE MESSAGES AND MEMOS YOU HAV ALREADY LISTENED TO You cannot delete a message or a memo until you have started listening to it Incoming messages and memos that have not been played back cannot be deleted The memory cannot therefore be completely cleared until all the messages and memos present in it have been played back DELETE THE MESSAGE OR MEMO YOU ARE LISTENING TO To DELETE MESSAGES FROM THE FAX MACHINE 1 To start listening to the messages or memos press the key display shows PLAY 66 Gi 03 01 Sep 07 10 32 2 To delete the message you are listening press the key X TAD moves to the next message and the display shows PLAY ASG 07 01 Sep 07 10 32 3 To delete the next message press the key x Proceed in the same way for all the messages you want to delete 44 DELETE MESSAGES FROM THE CORDLESS PHONE To access the function for managing messages or memos press function key F3 Cy The display shows FES SAGES To play all the messages or memos press function key F3 The cordless p
50. the initial stand by mode press the key 10 If you want to move back one function press the key CHANGE DELETE THE TAD ACCESS CODE This procedure can only be carried out from the fax machine 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys A until the display shows MENU TAD SET UP 3 Press the key The display shows SET UP It GN SPEAKER 4 Press the keys until the display shows TAQ SET UP SECURITY 5 Press the key The display shows SECURITY SET ACCESS CODE 6 Press the key The display shows the code set previously for example 1234 SET ACCESS CODE 0 5 1234 7 To change code press the following key once for each digit you have to replace and then type in new digit 8 If you like you can delete the entire code by holding down the key The display shows SET ACCESS COD 0 9 9 To confirm the setting press the key 40 10 To return the fax machine to the initial stand by mode press the key 11 If you want to move back one function press the key c To ENABLE DISABLE ACCESS TO THE TELEPHONE ANSWERING DEVICE IN LOCAL MODE This procedure can only be carried out from the fax machine Follow the procedure described in To set the TAD access code to step 5 then carry out the procedure indicated here below 1 Press the keys until the display shows
51. to remove janmed documents 74 whatdocuments may beused 27 78 ECM Error Correction Mode 57 Electrical contacts ofthe cordless phone and battery charger 75 printcartridge carriage 72 Environment environmental recycling 3 Environmental recycling to dispose of our devices correctly 3 Error codes 65 66 Error LED indicator 67 I Indicator LED ERROR 29 Installation and setup parameters aboutthe installation and setup parameters 4 setting some parameters 12 L Line characteristics to switch from a public line to a private line 14 Line signals 55 Lists blacklistnumbers 38 listofinstallation parameters 39 listof reception setup parameters 38 listof setup parameters 38 M Maintenance Cleaningthe printcartridge 72 CustomerService telephone number 76 safety precautions 3 testing nozzles 72 to change the batteries ofthe cordless phone 75 tocleanthecasing 74 to cleantheelectricalcontacts 72 ofthe cordless phone and battery charger 75 to clean the opticalreader 73 to remove jammed documents 74 to remove jammed sheets ofpaper 74 to replace the printcartridge 71 troubleshooting powerfailure 65 problems on cordless phone 70 problems the fax machine 65 the paperorinkhas runout 65 the transmissionis unsuccessful 65 Manufacturer telephone number 76 tocontact 76 Memory transmission fromthe memory 30 tochange repeat delete 31 Memos torecord 43 Memos and incoming messages
52. 4 until the display shows FAX SET U PRINT CONFIG 5 confirm the setting press the key Having printed the report the fax machine automati cally returns to its initial stand by mode TO PRINT THE LIST OF RECEPTION SETUP PARAMETERS Press the key The display shows MENU RECEPT SET UP Press the key The display shows RECEPT SET UP RECEPTION MODE 4 Press the keys N lt gt e until the display shows RELEPT SET UP PRINT CONFIG 4 To confirm the setting press the key Having printed report the fax machine automati cally returns to its initial stand by mode To PRINT THE BLACK LIST NUMBERS Once programmed see set the black list chapter More sophisticated operations the fax machine can disable a series of correspondents from whom you do not wish to re ceive any documents whatsoever This function is useful to avoid receiving undesired documents such as advertisements propaganda etc All you have to do is save the undesired numbers list Having done this you will not receive any documents from the correspondents whose numbers appear on the list see To print the black list chapter More sophisticated operations TO PRINT THE DATA SAVED IN THE PHONE BOOK As described previously you can print a list of the telephone numbers and fax numbers that you have saved in the phone book see To program the phone book and print data fro
53. 5 IF THE TRANSMISSION IS UNSUCCESSFUL If transmission is not completed due to errors on the line or fax machine the error LED lights up and a short beep is emitted in this case the fax machine auto matically prints the transmission report see To print reports and lists chapter Transmission and recep tion operations on which an error code indicates the cause of the error you will find a list of all the error codes later Ns 27 ES WHAT HAPPENS WHEN A DOCUMENT IS PLACED IN THE AUTOMATIC DOCUMENT FEEDER WHILE THE FAX MACHINE IS PRINTING If you place a document in the automatic document feeder while the fax machine is making a copy printing a report or printing a document being received the fax machine behaves as follows if it is making a copy the fax machine will stop print ing and display a series of prompts to enable you to restore it to its initial stand by mode if it is printing a report the fax machine will stop printing and display a series of prompts to enable you to restore it to its initial stand by mode if it is receiving a document it will stop printing and start to save the document received The display will show the message RX IN MEMORY Having saved the document the display shows the mes sage DOC IN MEMORY Atthis point the fax machine will prompt you to remove the document from the document feeder The fax ma chine will then print the saved
54. 9 4 To return the fax machine to its initial stand by mode press the key 5 f you want to move back one function press key If you have chosen the HOUR FORMAT option proceed as follows 1 The display shows HOUR FORMAT and 24 HOURS 2 If you wantto selecta different format from the one displayed A press the keys Y 3 To confirm the setting press the key 24 4 To return the fax machine to its initial stand by mode press the key 5 If you want to move back one function press the key C NJ oJ TJ EI If you have chosen the 12 hour time format the display of the fax machine will show the letter p post meridiem or the letter a ante meridiem To switch from one format to the other 1 Repeat the procedure until the message DATE AND TIME SET DATE TIME appears and then press the key 2 Position the cursor using the 4 keys below the letter to be modified A 3 Press the keys Y JJ On the display ofthe cordless phone the time is always shown in 24 hour format and the date displayed is made up of the day and the month only NJ oJ J e To change the date and time on the cordless phone see To change the date and time on the cordless phone below To SWITCH FROM A PUBLIC LINE TO A PRIVATE LINE PBX This procedure may only be carried out from the fax machine The fax machine is set up for connection to a public line but you can
55. CUMENTS MAY BE USED For any type of tansmission the document has to be placed in the ADF CHARACTERISTICS OF THE ORIGINAL Width min 148 mm max 210 mm Length min 105 mm max 600 mm e Unitweight 70 90 gr m max 5 sheets For documents of different sizes from those specified above photocopy the original onto A4 sheets or another supported format and send the copy 1 Place the document in the auto matic document feeder ADF with the side to be sentface down A Place the document against the right hand side of the feeder B see the mark printed on the fax machine s casing Once the document has been inserted in the automatic ment feeder ADF the display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL A YD ad CC a If you do not perform any operation within about two minutes of inserting the document in the automatic document feeder ADF the fax machine will automatically unload the docu ment from the feeder Jo Tie To send a document from the cordless phone see Trans mission and reception operations To SEND A DOCUMENT 1 Ifthese diagrams are not enough see To send a document section Transmission and re gt ception operations 1 Ifthese diagrams are not enough see To send a document section Transmission and re E ception operations
56. D FAX reception mode the fax machine automatically prepares to receive when it is called by another fax machine to prevent documents sent to you from getting lost THE TAD CONSOLE Keys only present on model with a telephone an swering device PA py Start playing new messages and memos If there are any messages or memos that you have not heard start with the memos from the first one you have not heard Momentarily to stop playing messages and memos When pressed again resumes the play function start recording MEMOS personal memos To move while playing messages and memos to the Start of the next message or memo return while playing messages and memos to the previous message or memo X DELETE To delete messages and memos thathave already been played INDICATOR LED MESSAGES On to indicate that there are messages or memos that have already been played in the memory Blinking to indicate that there are new messages or memos in the memory to indicate that there are no messages or memos in the memory Keys required to use the telephone answering device To provide access to the TAD configuration menu To select submenus To select available options of a parameter 4 To start recording or playing J 6 To confirm the selection of the menus for setting up the TAD submenus parameters and settings and to switch to the next condition g To stop r
57. ED QUICKLY 10 PACKAGE CONTENTS ater eoi pae 10 INSTALLATION CONDITIONS 10 CONNECTING THE TELEPHONE LINE AND POWER SUP PLY 5 10 SEITING SOME PARAMETERS cete 12 SETTING UP THE FAX MACHINE siririn 17 SETTING UP THE CORDLESS PHONE 18 TO PRINT THE MENU AND ITS FUNCTIONS 19 TRANSMISSION 19 REGEPTIQN ieiiehe tiefer irte 20 USING THE TELEPHONE tiere 21 MAKING COPIES itte 23 TABLE OF CONTENTS FIRST SECTION BEFORE YOU START CONSULTING THE MANUAL SAFETY PRECAUTIONS This manual is divided into two main parts the first part provides a short description of the fax machine explaining how to install it and get started immediately using its basic functions only After this initial phase you can consult the second part of the manual In it you will find a detailed description of the fax machine the cordless phone and their many func tions ENVIRONMENTAL RECYCLING The cardboard box the plastic present in the package and the various parts of the fax machine and cordless phone may be recycled in accordance with the recycling regulations in force in your country Information about Directive 2002 96 CE on the treat ment collection recycling and disposal of electric and electronic devices and their components 1 FOR COUNTRIES IN THE EUROPEAN UNION EU T
58. F2 Gives access to the phone book When followed by the key it unlocks the keypad if it was locked previously Modifies a name or telephone number in the phone book Switches from upper case to lower case mode while names are being entered Modifies the previous incoming message or memo It deletes incoming messages and memos that have already been played Function key F1 Gives access to the list of unanswered calls if the service has been enabled Disables a parameter Exits from the function or menu displayed Deletes a name or number from the phone book Plays new incoming messages or memos recorded on the answering device Erases the incoming message and memo that you are playing Gives access to the phone line Turns the handsfree function on off If this key is pressed for more than 1 5 seconds it gives access to the fax machine Dials the number displayed in the phone book Having pressed the key it locks the keypad Having pressed the F2 key it unlocks the keypad if it was locked previously e Switches from pulse dialling to tone dialling Selects special characters and symbols while names are being entered In tone dialling mode it sends a tone on the line for Special network services With the fax machine connected to a private exchange When pressed before the telephone or fax number is dialled it enables a call to be made on th
59. HILE RECEIVING An eror occurred during reception Call the correspondent and ask him to send CHECK WITH OTHER PARTY you the document again ll IMPOSSIBLE RECEPTION During reception a printing error occurred Correct the fault and wait for the document MEMORY FULL Reception continued in the memory but the memory to be printed space leftin the memory was filled before reception was completed OK OK The document was received but the printing Call the correspondent quality is unsatisfactory 13 ERRORS WHILE POLLING The correspondent did not leave any Call back the correspondent CHECK WITH OTHER PARTY documentin the ADF and did notset up his fax machine for polling transmission 66 SIGNALS AND MESSAGES ON THE FAX MACHINE Any problems that may arise are generally indicated by acoustic signals accompanied in some cases by visual signals error LED indicator on or by error mes sages on the display The fax machine also emits acoustic signals and shows messages on the display which do not indicate an error condition ACOUSTIC ERROR SIGNALS Short 1 second signal You pressed an incorrect key during an operating phase Long 3 second signal plus error LED indicator on Transaction not carried out correctly Continuous signal Request to hang up the handset NJ oJ Cr Ce To turn off the ERROR LED eA indicator press the ERROR MESSAGES ON THE DISPLAY RLRERDS ENTERED
60. ICM REC TIME 60 SECS press the keys A v 7 To confirm the setting press the key 8 To return the fax machine to the initial stand by mode press the key 8 9 If you want to move back one function press key 43 O LISTEN TO INCOMING MESSAGES AND MEMOS PLAY MESSAGES FROM THE FAX MACHINE If there is one or more incoming messages or memos in the memory of the telephone answering device that have not yet been played back the MESSAGES LED indicator blinks and the display shows the total number of messages recorded including the memos for ex ample 03 TRO FRX 03 01 5 07 10 32 Atthis point you can listen to all the messages through the speaker or the handset including the memos which are recorded in the memory and numbered pro gressively up to a maximum of 49 starting from the first that you have not yet played Whenever a message is played the display shows the day and time at which the message was received You can listen to the messages through the speaker of the fax machine which plays them in sequence sepa rating them by a brief audible signal To do this press the key You can also listen to the messages without anyone else hearing To do this Press the key Liftthe handset Having played back the last message the fax machine emits two short beeps and returns automatically to the initial stand by mode
61. IDE confirm the setting press the key lt gt my e To return the fax machine to its initial stand by mode press the key g If you want to move back one function press the key 8 To HEAR THE LINE SIGNALS The fax machine is set up so that you can hear the dialling tones during the dialling phases as well as the connection signals exchanged between your fax machine and your correspondent s fax machine If you cannot hear them program the function as follows 55 1 Press key The display shows H ICI ILI RECEPT SET UP 2 Press the keys A until the display shows MENU INSTALLATION 3 Press the key The display shows INSTALLATION STATION NAME 4 Press the keys 4 until the display shows v INSTALLATION TELLINE SETUP 5 Press the key The display shows TEL LINE SETUP LINE TYPE 6 Press the keys 4 until the display shows TEL LINE SETU INE MONITOR 7 Press the key The display shows INE MONITOR n 8 To view the other available option LINE MONITOR YES press the keys A v 9 To confirm the setting press the key 10 To return the fax machine to its initial stand by mode press the key 11 If you want to move back one function press the key s REGULATE THE SPEAKER VOLUME If the volume of the dialling tones and connection sig E nals is too low or too
62. In either case the display shows CONFIRA SETTINGS YES 4 14 choose the other option CONFIRM SETTINGS NO press the keys 15 confirm your choice press the key If you chose CONFIRM SETTINGS YES the fax ends the procedure and the display shows the mes sages AUTOMATIC 00 on the first line and TX FROM MEMORY on the second line If you chose CONFIRM SETTINGS NO the fax allows you to modify the previous settings for example the correspondent s number or the time at which you wantto send the document If there is a power failure the transmission from the memory will be cancelled 30 CHANGE REPEAT DELETE TRANSMISSION FROM THE MEMORY THAT IS ALREADY SET This procedure can only be carried out from the fax machine 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys c until the display shows MENU TX FROR 3 Press the key The display shows FRON MEMORY NEW SETTIN 4 Press keys until the display shows TX FRON MEMORY EDIT You can choose any of the following options TX FROM MEMORY EDIT To change the corre Spondent s number or the time at which you want to send the document TX FROM MEMORY PRINT To print the memory transmission parameters only When it has finished print ing the fax machine returns automatically to its initial stand by mode TX FROM MEMORY DELETE To clear t
63. LEPT SET UP BLACK LIST 4 Press the key The display shows BLACK LIST NEW NUMBER 5 Press the keys 4 v until the display shows BLACK LIST PRINT LIST 6 confirm the setting press key Having printed the report the fax machine automati cally returns to its initial stand by mode OTHER USEFUL TRANSMISSION SETTINGS To CHANGE THE POSITION OF YOUR NAME AND FAX NUMBER The information in the heading of the document to be sent name fax number date and time and number of pages may be received by your correspondent s fax machine outside the text area immediately below the top edge of the sheet or inside the text area slightly lower down than in the previous case Your fax machine is designed to send this information inside the text area To change the position 1 Press the key The display shows MENU RECEPT SET UP N 2 Press the keys 4 until the display shows MENU FAX SET UP Press key The display shows FAX SET UP DATE AND TIRE 4 Press the keys v The display shows FAX SET U VARIOUS SETT 5 Press the key The display shows VARIOUS SETT for Press the keys until the display shows VARIOUS SETT FAX HEADER Press the key lt gt O The display shows FAX HEADER INSIDE 8 select the alternative parameter press the keys 9 The display shows FAX HEADER OUTS
64. Mass Merchandising Distribution Chain present in you country as well as Retailers and Dealers You can easily know where to buy Olivetti cartridges just making a phone call to the number reported on the yellow sheet available in the fax documentation envelope FJ31 15 THE UNIQUE CARTRIDGE THAT FITS IN YOUR FAX MACHINE Q 6 www olivetti com 259749B 01
65. OGRAMMED You have chosen a position 00 59 in the phone book in which you have not stored any fax or telephone number choose another position or set the one you have just chosen see To program the phone book Transmission and reception operations chapter PAPER ERROR PRESS lt V gt A sheet of printing paper got jammed during the copying or reception phase press the key and then if the sheet 15 not unloaded automatically check where itis jammed and re move it see To remove jammed sheets of paper chapter Maintenance operations PHONE BOOK You are trying to modify delete a fax or telephone number from the phone book but the phone book is empty PHONE BOOK FULL You are trying to store a fax or telephone number in the phone book but the phone book is full delete at least one telephone or fax number from the phone book PULL RETRS NNN You set polling reception and the connection was not estab lished due to line errors or because the correspondent is busy the fax machine prepares to redial automatically REMOVE DOCUMENT PRESS lt V gt A document jammed while the document was being copied or sent press the key then if the document is not un loaded automatically remove the jammed document by hand see To remove jammed documents chapter Mainte nance operations You aborted the document scanning phase by pressing the key RX ERROR The document was not received correctly
66. ON icon This icon is displayed in place of the date only while telephone call is in progress The icon also indicates whether it is an external call or an internal call SMS icon This icon is only displayed when you have received SMS that you haven t read yet Ifthe memory for received SMS is full the icon becomes VT and starts blinking HANDSFREE icon This icon is shown when you have turned on the handsfree function NV RANGE icon This icon indicates whether the cordless phone is within range of the fax machine the maximum range is about 250 metres in an open field and optimum operating conditions When the cordless phone is not on the battery charger or is not registered on any base this icon blinks Name of cordless phone Handset in figure ID number of cordless phone 2 in figure CALL LIST icon This icon is only displayed when you did not answer some incoming calls if the service has been enabled LET PHONE BOOK icon MESSAGES ON ANSWERING DEVICE icon This icon is only displayed when there are incoming messages or memos recorded on the fax machine The number of incoming messages or memos is indicated above the icon If there are incoming messages or memos that you have not yet played the icon blinks If you have played all the incoming messages or memos recorded on the fax machine the icon will remain on steady If the memory for incoming messages and memos recorded on the fax
67. SWERING DEVICE 39 TO TURN ON THE mehr THE TAD CONSOLE pcm a Ren Ea SECURITY AND ACCESS FUNCTIONS OUTGOING MESSAGES AND MEMOS TO SET THE LENGTH OF MEMOS AND INCOMING MESSAGES 3nd de POOR TO LISTEN TO INCOMING MESSAGES AND MEMOS TO DELETE MESSAGES AND MEMOS YOU HAVE ALREADY LISTENED TO TO OPERATE THE TELEPHONE ANSWERING DEVICE FROMAREMOTE LOCATION ris SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE ineat iden mr d oon Re RP ERE NU TO PRINT THE TAD CONFIGURATION PARAMETERS 39 39 40 41 43 44 44 45 46 4 MORE SOPHISTICATED OPERATIONS 48 OTHER USEFUL RECEPTION 5 OTHER USEFULTRANSMISSION SETTINGS RECEIVING A DOCUMENT IN POLLING 48 55 58 USING THE SPECIFIC CORDLESS PHONE FUNCTIONS 60 USING THE CORDLESS PHONE etes 60 USING ADDITIONAL DEVICES rte 63 TROUBLESHOOTING GUIDE 65 WHAT HAPPENS IF THERE IS A POWER FAILURE 65 WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT 65 IF THE TRANSMISSION IS 0 65 WHAT HAPPENS WHEN A DOCUMENT IS PLACED IN THE AUTOMATIC DOCUMENT FEEDER WHILE THE FAX MACHINE IS PRINTING crime PROBLEMS ON THE FAX MACHINE
68. To TURN THE HANDSFREE FUNCTION ON OFF To turn the handsfree function on during a telephone conversation press the key the icon appears on the display To turn the handsfree function off press the same key again USING ADDITIONAL DEVICES On fax machine in addition to the cordless phone supplied you can record up to 4 additional compatible cordless phones The additional cordless phones enable you for example to make an internal call with another cordless phone while a third cordless phone is making an external call In addition on each cordless phone you can choose up to 4 base units thus expanding the overall coverage of the cordless phones Each base unit forms a radio cell NJ fo rJ set up and or use additional cordless phones and base units see the corresponding manuals TO REGISTER ADDITIONAL CORDLESS PHONES If you have another cordless phone conforming to the DECT Digital European Cordless Technology and GAP Generic Access Profile standards you can register it on the fax machine and use the basic telephone functions offered by these standards Start the procedure on the fax machine 1 On the fax machine hold pressed for about two seconds the key The display shows REGISTRATION ay PLEASE WAIT Then continue the procedure on the cordless phone To record the fax machine on an additional cordless phone see the manual provided with the latter To register t
69. To do this press the keys To confirm the setting press the key The display shows If a number has already been saved in position 01 the fax machine will display ALREADY PROGRAM Dial your correspondent s telephone number or fax number max 48 digits To do this press the keys leave a space to correct typing mistakes or to enter characters or special symbols proceed as explained in All that is missing now is your name and fax number chapter How to get started quickly To confirm the setting press the key The display shows NAME Enter the correspondent s name max 16 characters as you did for your name see that is missing now is your name and fax number chapter How to get started quickly To confirm the setting press the key The display shows PHONE BOOK NEU NUMBER At this point you can terminate the procedure or you can program another number To abort the procedure press the key To program other numbers repeat the procedure from step 4 If you want to move back one function press the key Em A swe 1 6 TO PROGRAMME THE PHONE BOOK FROM THE CORD LESS PHONE Press function key F2 If the phone book is empty the display shows the mes sage DIRECTORY If you have already Stored some contacts the display will show the first con tact in alphabetical ord
70. able into the socket marked with the symbol on the fax machine 2 Place handsetin its seat IF A VOLTAGE DROP OR POWER FAILURE OCCURS CONNECT AN EMERGENCY TELEPHONE 1 To connect the emergency tel ephone directly to the fax ma chine remove the cover from the Socket for connecting to the ex ternal line and then insert the plug ofthe emergency telephone in this socket LJ MJ RJ tJ i NJ TJ In countries where this kind of connection is not allowed for example Germany and Austria connect the emergency tel ephone directly to the telephone wall socket 10 CONNECT THE BATTERY CHARGER OF THE CORDLESS PHONE TO THE MAINS SOCKET PLACING THE CORDLESS PHONE ON THE BATTERY CHARGER 1 Place the cordless phone on the battery charger with the keypad facing towards you The indica tor LED on the battery charger turns red to indicate that the cord less phone is positioned correctly 1 Insert the small connector of the external power cable into the Socket underneath the battery charger A 2 Fitthe power cable along its duct B 3 Then plug the other end of the external power cable into the wall mains socket C INSERTING THE BATTERIES IN THE CORDLESS PHONE cJ NJ Only use rechargeable batteries of the type supplied with the product 1 2V 600mAh AAA NI MH batteries Insert the batte
71. and the optical reader looks perfectly clean contact qualified techni cal staff TO CLEAN THE CASING 1 Unplug the fax machine from the power outlet and the telephone socket 2 Use exclusively a soft lint free cloth dampened with a neutral detergent diluted with water TO REMOVE JAMMED DOCUMENTS During transmission or copying a document could get jammed this condition is signalled by the display showing the message REMOVE DOCUMENT PRESS lt gt Try to unload the document by pressing the key If the document is not unloaded remove it manually as follows 1 Pullthe document upwards tak ing care not to tear it 2 Pull the document downwards taking care not to tear it Never use pointed objected to remove jammed documents To REMOVE JAMMED SHEETS OF PAPER If the paper used to print received documents or to copy docu ments gets jammed this error is signalled on the display by the message PAPER ERROR PRESS lt 7 gt try to unload the sheet by pressing the key If the sheet is not un oaded remove it manually as follows 1 Pull the sheet upwards taking care notto tear it 2 Pull the sheet downwards tak ing care not to tear it NJ oJ Never use pointed objects to re Jo If you cannot manage to rem sheet of paper after performing be trapped inside the fax mach move jammed sheets of paper JE ove the ja
72. another compatible cordless phone or to the fax machine 1 During the call keep pressed for more than 1 5 seconds the key The display shows TRANSFER HANDSET The external party is put on hold 2 Onthe keypad of the cordless phone type the number of the compatible cordless phone to which you want to transfer the call to transfer the call to the fax machine type 0 Then press function key F3 3 Ifyou have transferred the call to a compatible cordless phone when the internal party answers the call you can talk to him If you have transferred the call to the fax machine you cannot call the internal party 4 To start a three party conference call only possible between 2 compatible cordless phones and the external party skip to step 5 If you simply want to transfer the call press the key The cordless phone returns automatically to stand by mode To Start the three party conference call press function key F1 Atthe end of the conversation press the key The cordless phone returns automatically to stand by um mode NJ Dias If the internal party does not answer the transferred call press the key again for more than 1 5 seconds to reconnect to the external party To START AN INTERNAL CONVERSATION BETWEEN CORDLESS PHONES This type of conversation is only possible between 2 compatible cordless phones registered on the base unit These calls which are free of charge enable cordless phones to
73. attery charger 75 opticalreader 73 Components external andinternal 9 Connection connection sockets 9 ofthetelephone handset 10 to powersupply 10 tothetelephoneline 10 Connection ofthe cordless phone tothe mains socket 11 Console 5 Contrast adjustments 27 Copy contrastand resolution values 23 copysetting 23 to abortthe copy 24 tomakeacopy 23 whatdocuments can be copied 23 Cordless phone inserting the cordless phone batteries 11 setingup 18 to change the batteries ofthe cordless phone 75 to change the date and time 18 to change the language on the cordless phone 61 to change the name ofthe cordless phone 61 tochangethePIN 61 to change the ringing volume 60 to choosethetune 60 to delete a cordless phone 64 to register additional cordless phones 19 63 to restore the default parameters 62 tosetthealarm 62 to starta 3 party conference call 64 to startan internal conversation between cordless phones 64 to transfera call 64 to tum automatic answering on off 60 to turn the handsfree function on off 63 to turn the warning tones on off 61 Cordless phone display 8 Cordless phone keypad 7 Cordless phonee to selecta baseunit 63 Customer Service Customer Service telephone number 76 Customer Service telephone number 76 D Date and time to change the date and time onthecordless phone 18 onthefaxmachine 13 tosetthe dateandtime 13 Dialling pulse 14 Display 9 othermessages 68 Documents automatic documentfeeder ADF 9 19 27
74. ay shows the current time 9 Enter the new time using the numeric keypad of the cordless phone 10 To confirm the setting press function key F3 11 Press function key F1 L Until you exit from programming mode 18 To REGISTER ADDITIONAL CORDLESS PHONES The cordless phone supplied in the package is already regis tered on the fax machine and is ready for use To register other cordless phones compatible with the DECT Digital Eu ropean Cordless Technology and GAP Generic Access Pro file standards see Using the specific cordless phone functions TO PRINT THE MENU AND ITS FUNCTIONS This procedure may only be carried out from the fax machine As itis always useful to have the menu structure and its functions close at hand we recommend you print it out 1 Press the key Ce The display shows RECEPT SET UP 2 Press the keys until the display shows PRINT FUNE LIST 3 To confirm the setting press the key Having printed the report the fax machine automati cally returns to its initial stand by mode TRANSMISSION If you follow the procedures described below you can imme diately use the fax machine to carry out simple trans mission operations In any case if these procedures are not enough for you see the Transmission and reception operations chapter which provides a detailed description of all the transmission modes and how to program the phone book WHAT DO
75. cated by the arrows 3 Take the cartridge out of its pack age and holding it on both sides peel off the film covering the noz zles Insertthe cartridge in its compart ment with the electrical contacts facing towards the print cartridge compartment Push the cartridge until it clicks into place 6 Close the operator console again and replace the handset on its cradle 17 The free cartridge provided with the machine allows you to print up to 80 pages whereas the cartridges that you will buy subsequently have a greater capacity and will thus allow you to print up to 450 pages Based Test Chart ITU TS n 1 black coverage 3 8 Once the cartridge has been inserted the operator con sole closed and the handset replaced the fax machine starts the nozzle cleaning and checking procedure which is completed by the printing on the sheetloaded automatically of a diagnos tic test sheet containing a numbered scale for checking the flow of ink and the electrical circuits of the cartridge nozzles a group of graphics and text so that the printing quality may be evaluated the display shows the message CHECK PRINT OUT O REPEAT Examine the print test sheet as follows 1 Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines if these conditions which
76. correctly LIFT HANDSET The correspondent has made a talk request lift the handset to start the conversation LINE GN HOLD PRESS HOLD You have put a telephone call on hold by pressing the key press the key again to resume the conversation with the correspondent NEW PRINT CRRT P I 9ES You have installed a disposable print cartridge for the first time or you have removed and reinstalled it select the rel evant answer If you answer yes but the print cartridge is not new the fax machine will not detect the out of ink condition Bn LINE You have engaged the line by lifting the handset of the tel ephone connected PLEASE WAIT The fax machine is carrying out a procedure POLL RX HHI You have made a transmission request Polling reception POLL SET You have set a polling reception PRINTING The fax machine is printing a report or a list PRINTING MENORS If the printing paper runs out or jams or the ink in the print cartridge runs out the fax machine stores the documents re ceived Once the fax machine s normal operating conditions have been restored it will print the documents present in the memory RX INTERRUPTED You aborted reception by pressing the key STORING The fax machine is saving the pages of the document to be copied TRANSMITTING A document is being sent TRANSMITTING A document is being sent TX COMPLETED Transmission was completed successfully TX FRON MEMORY You hav
77. de on the public line Press the key The display shows MENU RECEPT SET UP Press the keys m until the display shows MENU INSTALLATION 3 Press the key The display shows INSTALLATION STATION Press the keys 4 4 5 until the display shows INSTALLATION SETUP Press the key The display shows TEL LINE SETU LINE TYPE 55 5 until the display shows TEL LINE SETUP PBX FLASH 4 Press key The display shows POX FLASH na To view the other available option PBX FLASH YES press the keys 9 To confirm your choice press the key J e eo 10 To return the fax machine to its initial stand by mode press the key i If you want to move back one function press key 24 NJ fo TEI Having enabled the Flash function to switch from the private branch exchange PBX to the public line press the key before dialling the telephone or fax number the letter E appears on the display To ENABLE DISABLE ECM The ECM Error Correction Mode is a system for correcting the errors caused by interference on the line This function only has effect if ithas been enabled both on your fax machine and on your correspondent s fax machine and is indicated by a letter E appearing on the display The fax machine is set up to send documents in this mode Howeve
78. developed to operate in the networks of all European Community countries and in those of Switzerland and Norway Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product If you encounter problems with non EC PSTN networks contact your national technical support service Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the 5 characteristics incorrect electrical supply incorrect installation erroneous or improper use or any use that differs from what is indicated in the User Manual supplied with the machine replacement of components or original parts using other types not approved by the manufacturer or where carried out by unauthorized persons The electrical socket must be near to hand and easily accessible To disconnect the machine from the electrical power supply unplug it from the supply socket BEFORE YOU START 3 CONSULTING THE MANUAL 3 ENVIRONMENTAL REGCYCLING ms 3 SAFELY PRECAUTIONS sis 3 ABOUT THE INSTALLATION AND SETUP PARAMETERS 4 ABOUT THE PRODUCT 5 THEFAX MACHINE S CONSOLE 5 rete 5 CORDLESS PHONE KEY PAD emen 1 CORDLESS PHONE DISPLAY 5 2 m emitte 8 COMPONENTS trai merito doa 9 HOW TO GET START
79. dialling press the key Once the number has been dialled if the correspond ent is free you can start talking REDIAL NUMBERS FROM THE CORDLESS PHONE To redial one of the numbers of the last 20 incoming calls press function key The display shows the list of unanswered incoming calls Or To call one of the last 10 numbers dialled press the key The display dhows the list of outgoing calls To find the telephone number or name of the person you want to call on the list of the last 20 unanswered calls or on the list of the last 10 outgoing calls press the upper or lower part of the key If you like you can add the number displayed to the phone book in this case press function key F3 and starting from step 3 follow the procedure To pro gram the phone book To programme the phone book from the cordless phone in the Transmis sion and reception operations chapter To start dialling press the key Having dialled the number if the line is free you can start your conversation The display of the cordless phone shows the duration of the call TO TRANSFER A CALL To TRANSFER A CALL FROM THE FAX MACHINE During a telephone call press the key The display shows 8 CALL TRANSFER PLEASE WAIT Allthe cordless phones registered on the base will ring 22 2 To transfer the call replace the handset on its cradle v Ca 3 As soon as a cordless phone answers the call the dis p
80. dments Directive 92 31 EEC dated 28 April 1992 and Directive 93 68 EEC dated 22 July 1993 2006 95 EC dated 27 December 2006 since designed and manufactured in compliance with the following European Harmonized Standards EN 55022 A2 2003 Limits and methods of measurements of radio interference characteristics of Information Technology Equipment Class B EN 61000 3 2 A1 2002 Electromagnetic Compatibility EMC Part 2 Limits Section 2 Limits for harmonic current emissions equipment input current 16 A per phase EN 61000 3 3 A1 2002 Electromagnetic Compatibility EMC Part 3 Limits Section 3 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current up to and including 16A EN 55024 A1 2002 Electromagnetic Compatibility Information technology equipment Immunity characteristics Limits and methods of measurement EN 60950 1 A1 2004 Safety of Information Technology Equipment including electrical business equipment Moreover the model is in compliance with following Standards ETSI TBR 38 May 1998 Requirements for a terminal equipment incorporating an analogue handset function capable of supporting the justified case service when connected to the analogue interface of the PSTN in Europe ETSI ES 203 021 January 2006 Access and Terminal AT Harmonized basic attachment requirements for Terminals for connection to analogue interfaces of
81. document PROBLEMS ON THE FAX MACHINE The list below may be used as a guide to the solution of minor problems on the fax machine PROBLEM SOLUTION The fax machine displays Check that itis connected no message at all to the power outlet and the telephone socket The document is not fed in Check that the document correctly respects the recommendations listed in What documents may be used chapter Transmission and reception operations Check that the document is not jammed The fax machine will not send a document The line is busy wait until it is free and then try sending the document again Itis set for manual reception set it up for automatic reception The fax machine will not receive a document automatically The fax machine will not Check that no documents or copy or receive documents sheets of paper are jammed You are using an unsuitable kind of paper check the characteristics of the paper listed in the Technical data The fax machine prints blank P lace the document in the sheets Correct position with the side to be copied face down Incorrect transmission or reception by the fax machine may also depend on factors other than those listed above which will be signalled in the form oferror codes on the Transmis sion report and Activity report see To print reports and lists chapter Transmission and reception opera tions 65 ERROR CODES
82. e TAD receives messages without playing them over the speaker so that any other persons present cannot hear your messages 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display shows MENU TAD SET UP 3 Press the key The display shows TAD SET UP ICA ON SPEAKER 4 Press the key The display shows ON SPEAKER 4 5 view other available option ICM ON SPEAKER YES press the keys A v 6 To confirm the setting press the key 7 To return the fax machine to the initial stand by mode press the key 8 If you want to move back one function press the key O PRINT THE TAD CONFIGURATION PARAMETERS This procedure can only be carried out from the fax machine 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display shows MENU TAD SET UP 3 Press the key The display shows TAD 5 ON SPEAKER 4 Press the keys until the display shows SET UP PRINT SET UP 5 To start printing press the key Once this operation has been completed the fax ma chine automatically returns to its initial stand by status 47 MORE SOPHISTICATED OPERATIONS procedures described in this chapter may only be carried out from the fax machine OTHER USEFUL RECEPTION SETTINGS REDUCE THE AREA OF A DOCUMENT RECEIVED 1 4 Press the key The display shows
83. e public line if the output mode is Flash and the fax machine has been programmed correctly O Starts internal communication with another cordless phone Gives access to the special functions put atthe network manager s disposal and known as REGISTER RECALL function R If this key is pressed for more than 1 5 seconds ittransfers the call Speaker Function key F3 Gives access to the management of incoming messages and memos recorded on the fax machine s answering device Having pressed the key it copies the number displayed to the phone book Confirms the menu function or parameter displayed Turns off the microphone To turn the microphone again press this key again Adds a new contact to the phone book Plays all incoming messages or memos recorded the answering device Moves on to the next incoming message or memo Gives access to menus Scrolls through menus functions or parameters upper and lower parts of the key Raises or lowers the cordless phone ringing volume upper and lower parts of the key Raises or lowers the volume of the handset upper and lower parts of the key Scrolls through the contacts in the phone book upper and lower parts of the key Followed by the Ww key it locks the keyboard O O Deletes the data entered or retums to the previous function Ends a telephone call K
84. e set transmission from the memory TX INTERRUPTED You aborted transmission by pressing the key TX SET You have seta document transmission from the memory 69 PROBLEMS ON THE CORDLESS PHONE The list below may be used as a guide to the solution of minor problems on the cordless phone PROBLEM SOLUTION The cordless phone will not that the batteries are tum on inserted correctly Charge the batteries fully The batteries will notcharge the position of the cordless phone on the battery charger Check that the battery charger is connected to the mains Clean the electric contacts of the cordless phone and the battery charger see the Maintenance operations chapter The batteries may have to be changed The indicator LED of the Check the position of the cordless battery charger does light phone on the battery charger up Check that the battery charger is connected to the mains Clean the electric contacts of the cordless phone and battery charger see the Maintenance operations chapter Calls cannot be made or Check that the fax machine is received on the cordless connected to the mains and the phone telephone line Check that the fax machine is not being used The batteries could be flat place the cordless phone on the battery charger and leave itto charge The cordless phone is outside its range move closer to the fax machine Large metal objects or thick
85. e several numbers and associate a name to them thus creating a shared phone book which not only saves time but also elimi nates the risk of making mistakes in dialling numbers In addition for the fax machine only the telephone number or fax number that you associated with each of the 10 numeric keys of the fax 0 9 may be dialled quickly simply by pressing and holding down the relevant key for more than a second No TJ EI The phone book is shared by the fax machine and the cord less phone Remember however that if you are program ming or consulting the phone book on one of the devices you cannot access it on the other NJ i9 TEI In addition when programming it remember that the fax ma chine allows you to select the position in which the contact is to be saved in the phone book 00 59 while the cordless does not support this function the position is selected auto matically TO PROGRAM THE PHONE BOOK PROGRAMME THE PHONE BOOK FROM THE FAX MACHINE 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys 4 until the display shows MENU PHONE BOOK 4 10 qe Press the key The display shows PHONE BOOK NEW NUMBER 9 Press the key The display shows POSITION 00 59 00 Choose position where you want to save tel ephone number or fax number for example 01
86. ecording or playing To abort the current programming function To return the fax machine to the initial stand by mode To remove an incorrect setting from the display 0 To move one function back during the programming phase 39 SECURITY AND ACCESS FUNCTIONS To operate the TAD from a remote location except to leave messages you must set a four digit numeric code which you can change or delete at any time see To change de lete the TAD access code The same code may also be used to prevent unauthorized subscribers from playing the mes sages left for you and from modifying the set up pa rameters you have set on the telephone answering device in local mode see To enable disable access to the tel ephone answering device in local mode To SET THE TAD ACCESS CODE This procedure can only be carried out from the fax machine 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys A until the display shows 3 Press the key The display shows TAG SET UP ICM ON SPEAKER 4 Press the keys 4 until the display shows TRO SET UP SECURITY i 5 Press the key The display shows SECURITY SET ACCESS CODE 6 Press the key The display shows SET ACCESS LOD 0 8 7 Enter the code for example 0001 pressing the keys The display shows SET ACCESS COD 0 9 000 8 confirm the setting press key 9 To return the fax machine to
87. ed it in the phone book This field is not printed on the activity report Number and sometimes name of the correspondent called This number cor responds to the number you dialled only if the correspondent set his own fax number correctly Otherwise it may be dif ferent or not be present at all Remote Id e Date Time Date and time at which the transaction was carried out Reports Duration Length of transaction in minutes and sec onds By printing out reports the fax machine enables you to check Pages Total number of pages sent received the result of all the transactions carried out transmission and e Result Result of the transaction reception the volume of documents handled and provides a lot of other useful information the reports may only be man aged from the fax machine The fax machine prints the following reports OK ifthe transaction was completed suc cessfully ERROR CODE if the transaction was not completed due to the cause indicated by the error code see Error codes chapter Troubleshooting guide Power failure report itis always and automatically printed after a power failure if there are documents in the memory 36 ENABLE DISABLE THE AUTOMATIC PRINTING OF THE TRANSMISSION AND FAILED TRANSMISSION REPORT 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display shows MENU FAX SET UP
88. efore starting the copying function 1 Choose the type of contrast on the basis ofthe follow ing criteria NORMAL if the document is neither very light nor very dark LIGHT if the document is very dark DARK if the document is very light 2 Choose the type of resolution on the basis of the fol lowing criteria if the document contains easily legible text or simple graphics PHOTO if the document contains shaded areas 3 Insert the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL 4 Press the key The display shows the default copy size contrast and resolution settings 100 NORMAL and TEXT respec tively It also shows the number of copies set 1 5 If you want to confirm these values press the key Otherwise skip to step 6 6 Press the key The display shows QUALITY HIGH 7 To view other available option QUALITY NOR MAL press the keys A 8 To confirm your choice press the key The display shows 10096 9 To choose desired copy size setting 200 140 70 or 50 press the keys A v 10 To confirm your choice press the key The display shows CONTRRST NORMAL 11 To display the other two types of contrast available CONTRAST LIGHT or CONTRAST DARK press the keys A v 12 To confirm your choice press the key The di
89. er Press function key F3 The display shows ENTER NAME Enter name of the contact max 16 characters using the alphanumeric keys on the keypad of the cord less phone Function key F2 may be used to Switch between upper and lower case modes To de lete the character to the left of the cursor press the 2 key Press function key F3 The display shows ENTER NUMBER Enter the contact s number max 48 digits using the alphanumeric keys on the keypad ofthe cordless phone To delete the character to the left of the cursor press the 2 key Press function key F3 The display shows RINGER MELODY 12345 To select the tune to be associated with the contact this tune will only be emitted on the cordless phone press the upper or lower part of the key Press function key F3 At this point you can abort the procedure or pro gramme another number To abort the procedure press the key To programme other numbers repeat the procedure from step 2 To MODIFY A NUMBER FROM THE PHONE BOOK pe 4 m O CHANGE A NUMBER FROM THE FAX MACHINE Press the key The display shows MENU RECEPT SET UP Press the keys until the display shows PHONE BOOK 4 33 3 Press key The display shows PHONE 800 NEW NUMBER 4 Press the keys 4 until the display shows PHONE BOOK EDIT 5 To confirm the setting press the key The displa
90. ertified by the telephone company connecting it directly to the fax machine in countries where this is allowed or directly to the telephone wall socket Leave enough room in front of the outlet from which docu ments and received copied documents are unloaded so that they do not fall on the floor IMPROPER USE The fax machine was designed to send and receive docu ments and to copy paper documents The machine may also be used as a telephone other uses are to be considered improper In particular it is never to be connected directly to an ISDN line and if it is the guarantee becomes null and void The cordless phone conforms to the DECT Digital Eu ropean Cordless Technology and GAP Generic Access Pro file standards and was designed for use as a telephone and for managing some of the fax machine s functions ABOUT THE INSTALLATION AND SETUP ARAMETERS As the country default values for each installation and setup parameter may change due to certification requirements or specific customers needs these values do not always corre spond to those indicated in the manual is therefore advis able to print them before changing them see To print re ports and lists chapter Transmission and reception operations ABOUT THE PRODUCT THE FAX MACHINE S CONSOLE e After the button has been pressed it turns the speaker volume up or down Error LED indicator Signals an operating fault during t
91. ery charger with a slightly damp cotton swab O CHANGE THE BATTERIES OF THE CORDLESS PHONE AN Only use rechargeable batteries of the type provided with the product 1 2V 600mAh AAA NiMH batteries Insert the batteries respecting the polarities indicated inside the battery compartment Do not allow the bat teries to come into contact with water and do not ex pose them to heat sources or the direct sunlight Keep the batteries out of the reach of children 1 Remove the lid from the battery compartment as indicated by the arrows Then remove the old batteries by pulling on the black tape the old batteries are to be disposed of in conformance with the laws in force in your coun try 2 Insert the new batteries in their compartment respecting the polarities indicated inside this compartment 3 Replace the lid on the battery compartment as indicated by the arrow 75 MANUFACTURER AND CUSTOMER SERVICE MANUFACTURER Olivetti S p A con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S p A Via Jervis 77 10015 IVREA TO ITALY CUSTOMER SERVICE If the product is not working as it should or you want to ask the manufacturers something call the number indicated on the Warranty Card 76 TECHNICAL DATA GENERAL CHARACTERISTICS OF THE FAX MACHINE Model Desktop transceiver Disp
92. ess the keys until the display shows MENU FAX 5 3 Press key The display shows FAX SET UP DATE AND TIRE 4 Press the keys until the display shows FAX SET UP VARIOUS SETT 5 5 The display shows VARIOUS SETT tfi 27 63 Press the keys until the display shows VARIGUS SETT CONTRAST Press the key 7 The display shows CONTRAST NORMAL 8 To view the other available options CONTRAST DARK and CONTRAST LIGHT press the keys 4 4 A v To confirm your choice press the key press the key If you want to move back one function press the key 9 10 To return the fax machine to its initial stand by mode 11 The contrast should be regulated basis of the following criteria NORMAL if the document is neither very light nor very dark NORMAL appears on the bottom line of the display LIGHT if the document is dark LIGHT appears on the bottom line of the display DARK if the document is light DARK appears on the bot tom line of the display TO ADJUST THE RESOLUTION The document must be present in the automatic document feeder ADF Press the key until the desired resolution value appears on the dis mB 4 play The resolution should be regulated on the basis of the following criteria STD STANDARD if the document contains easily legible characters An arrow
93. eys 0 to 9 Dial the telephone or fax number O Select digits and alphanumeric characters O Select special characters and symbols while names are being entered In tone dialling mode sends a tone on the line for Special network services If this key is pressed for more than 1 5 seconds it turns the cordless phone on off It gives access to the list of the last outgoing calls e O Adds a pause while a number is being entered Microphone CORDLESS PHONE DISPLAY Handset gt 12 12 04 04 fA d Y The cordless phone display shows the following icons and information T BATTERY LEVEL icon When the cordless phone is on the battery charger the three segments of the icon light up in sequence to indicate that the batteries are charging When the batteries are fully charged the three segments remain on steady When the cordless phone is not on the battery charger the segments indicate the battery charge level from one segment batteries almost discharged to three segments batteries fully charged When the batteries are completely discharged the cordless phone is turned off automatically in this case put the cordless phone immediately on the battery charger to start charging Current time always in 24 hour format Current date the year is not indicated Q ALARM icon This icon is displayed in place of the date only if the alarm has been set COMMUNICATI
94. fax or telephone numbers associated with the 60 positions available 00 59 saved previ ously To find the telephone number name you want to delete you can 1 Press the upper or lower part of the key until the desired number or name appears on the dis play Or 2 Press the key corresponding to the first letter of the name you wantto find The cordless phone will look for the name in alphabetical order To confirm the setting press function key F1 The display shows DELETE ENTRY P confirm the setting and delete the number press function key At this point you can abort the procedure or delete another number abort the procedure press the key delete other numbers repeat the procedure from step 2 TO PRINT DATA FROM THE PHONE BOOK This procedure can only be carried out from the fax machine Press the key The display shows RECEPT SET UP Press keys until the display shows MENU PHONE BOOK 4 Press key The display shows PHONE BOOK NEW NUMBER 4 4 4 SEND A DOCUMENT USING THE PHONE BOOK SEARCH FUNCTION Press the keys until the display shows PHONE BOOK PRINT PHONE B To confirm the setting press the key Having printed the report the fax machine automati cally returns to its initial stand by mode If you can t remember the position with which y
95. g of outgoing message 1 6 Enables the OUTGOING MESSAGE ONLY to be played J Typing 0 after an operating sequence from 1 to 6 aborts the function in progress Typing 0 after a programming sequence from 1 to 6 aborts the programming function in progress and returns to the op erating functions In this case to resume the programming phase press again If any code is typed during the recording of outgoing mes sage 1 programming 3 the TAD will stop immediately and confirm the recording To perform both the remote playback and programming functions you must Dial the fax number on the remote telephone The TAD will answer the call and play OUTGOING MESSAGE 1 Type the access code on the remote telephone keypad 45 Ifthe code is correct the TAD will confirm the operation by emitting a beep Choose the function that you want to perform and type its code with reference to the table above The TAD confirms the operation by emitting a beep Terminate communication using the method applicable to the telephone you are using PECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE You can set up the TAD for the following special functions only from the fax machine TOLL SAVER OUTGOING MESSAGE ONLY SILENT RECEPTION OF INCOMING MESSAGES Using this function when you access the TAD from a remote location to listen to any messages the fax ma chine will answer as follows
96. he base on the cordless phone provided with the fax machine if the registration is lost proceed as follows 1 Be sure that the fax machine display shows REGISTRATION PLEASE WAIT Then on the cordless phone press the upper or lower part of the key until the display shows REGISTRATION 2 Press function key F3 The display shows REGISTER BASE 3 Press function key F3 Ly The display shows 1234 4 To select the number that corresponds to the base you want to register press the upper or lower part of the key To confirm your choice press function key F3 The display shows SEARCH FOR BRSEX X corresponds to the number selected in step 4 6 Once the base has been identified the cordless phone prompts you to enter its PIN type the PIN on the keypad of the cordless phone the PIN set by default is 0000 Then press function key F3 A confirmation message appears on the display with the number attributed to the base To SELECT A BASE UNIT On the cordless phone press the upper and lower parts of the key until the display shows REGISTRATION 2 Press function key F3 Cy The display shows REGISTER BASE 3 Press the upper or lower part of the key until the display shows SELECT BASE 4 Press function key F3 The display shows 1 AUTO 63 5 To select the number that corresponds to the desired base unit or the AUTO optio
97. he display shows the first number on the black list To find the number you wish to modify press the keys To confirm the setting press the key From this point on to change the number repeat the To set the black list procedure from step 6 DELETE THE BLACK LIST 1 lt gt lt gt oF S s 4 11 Press the key The display shows fI NI I HIC ILI RECEPT SET UP v Press the key The display shows RECEPT SET UP RECEPTION MODE Press the keys until the display shows RELEPT SET UP BLACK LIST Press the key The display shows BLACK LIST NEU NUMBER Press the keys until the display shows BLACK LIST DELETE NUMBER To confirm the setting press the key The display shows the first number on the black list To find the number you wish to delete press the keys To confirm the setting press the key The display shows view the other available option DELETE YES press the keys confirm the setting press the key The display shows BLACH LIST DELETE NUMBER From this point on to delete other numbers from the list repeat the procedure from step 6 54 To PRINT THE BLACK LIST 1 Press the key The display shows MENU RECEPT SET UP 2 Press the key The display shows SET UP RECEPTION 3 Press keys G until the display shows RE
98. he disposal of electric and electronic devices as solid urban waste is strictly prohibited it must be collected separately The dumping of these devices at unequipped and unauthor ized places may have hazardous effects on health and the environment Offenders will be subjected to the penalties and measures laid down by the law To dispose of our devices correctly Contactthe Local Authorities who will give you the practical information you need and the instructions for handling the waste correctly for example location and times of the waste collection centres etc b When you purchase a new device of ours give a used de vice similar to the one purchased to our dealer for disposal The crossed dustbin symbol on the device means that when itto be disposed of the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste Olivetti guarantees the activation of the treat ment collection recycling and disposal pro cedures in accordance with Directive 2002 96 CE and subsequent amendments 2 FOR OTHER COUNTRIES NOT IN THE EU The treatment collection recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question Risk OF AN ELECTRIC SHOCK Never attempt to repair the fax machine or cordless phone yourself If you remove the casing you risk getting an electric shock or sufferi
99. he keys until the display shows INSTALLATION TEL LINE SETUP 5 Press the key The display shows TEL LINE SETU LINE TYPE 4 6 Press the keys until the display shows TEL LINE SETUP DIAL MODE 7 Press key The display shows DIAL MODE TONE 8 choose other option DIAL MODE PULSE press the keys A v 9 To confirm the setting press the key 10 To return the fax machine to its initial stand by mode press the key 9 11 If you want to move back one function press key ALL THAT IS MISSING NOW IS YOUR NAME AND FAX NUMBER This procedure may only be carried out from the fax machine Once set the name max 16 characters and number max 20 digits will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent s fax machine 1 Press the key Ce The display shows RECEPT SET UP 2 Press the keys until the display shows INSTALLATION 3 Press the key The display shows INSTALLATION STATION NAME 4 Press the key The display shows STATION NAME lt gt 5 To select the characters of each key cyclically press the keys 22 15 6 To leave a space press keys 7 To move the cursor under the first character of the name press the key 8 To move the cursor after the last character in the name press the key 9
100. he setting The fax machine returns to its initial stand by mode 5 To view the other available options press the keys lt gt 6 To confirm your choice press the key If you chose TX FROM MEMORY EDIT the display shows TYPE TIME From this point on follow procedure described To send a document from the memory from step 6 TO RECEIVE A DOCUMENT You can setup the fax machine to receive the documents sent by your correspondents in four separate modes Manual reception for all occasions in which you are present and you can therefore answer the calls yourself Automatic reception for all occasions in which you are out but wantto receive documents anyway This is the mode origi nally set on your fax machine Automatic reception with recognition of the type of call In this reception mode after a given number of rings default setting 2 rings the fax machine connects to the tel ephone line and is capable of recognizing whether the incom ing call is a fax call or a telephone call Reception with telephone answering device In this re ception mode the TAD receives the calls records any mes sages left by the correspondent and if he wants to send you a document enables the fax machine to receive it See The Telephone Answering Device You can also start receiving a document from the cordless phone CHOOSE THE RECEPTION MODE This procedure can only be carried out from the fa
101. hone starts to play the messages and memos To delete the message being played press function key F1 N c The cordless phone plays the next message 4 To delete the next message press function key F1 Continue the same way for all the messages you want to delete NJ fo rJ C If you do not want to delete any messages press the key on the fax machine or the key on the cordless phone To DELETE ALL MESSAGES ALREADY PLAYED Let s suppose there are 6 messages on the TAD of which 3 have already been played back TO DELETE MESSAGES FROM THE FAX MACHINE 1 Press the key X The display shows DELETE OLD 1662 0 2 To view the other available value DELETE OLD MSG YES press the keys A v 3 To confirm the setting press the key The display shows the initial stand by status and the number of messages remaining after deletion In this case 3 DELETE MESSAGES FROM THE CORDLESS PHONE 1 To access the function for managing messages or memos press function key F3 The display shows TAR MESSAGES To delete all the messages or memos already played press function key F2 The display shows DELETE OLD MESSAGES To confirm deletion press function key F3 The cordless phone returns to stand by mode and the display shows the number of messages remaining after deletion in this case 3 8 NJ fo TEI If you do not want to delete any messages
102. incoming messages recorded on the fax machine see Transmission and reception operations and The telephone answering device The cordless phone conforms to the DECT Digital European Cordless Tech nology and GAP Generic Access Profile standards NOE The operating range of the phone is about 250 metres in an open field under optimum operating conditions If you hear interference while you are using the phone move closer to wards the fax machine Large metal objects or thick walls may Significantly reduce the range of the device CHANGE THE DATE AND TIME ON THE CORDLESS PHONE You can change the date and time shown on the display of the cordless phone at any time Remember how ever that when you change the date and time on the cordless phone the date and time shown on the display of the fax machine are changed auto matically 1 Press the upper or lower part of the key until the display of the cordless phone shows ANG TINE SETTINGS 2 Press function key F3 The display shows SET DATE 3 Press function key F3 The display shows the current date 4 Enter the new date using the numeric keypad of the cordless phone 5 To confirm the setting press function key F3 display shows DATE AND TINE SETTINGS 6 Press function key F3 The display shows SET DATE 7 Press the upper or lower part of the key until the display shows SET TINE 8 Press function key F3 The displ
103. ine prepares to receive a document The document is re ceived as in manual reception mode AUTOMATIC RECEPTION WITH RECOGNITION OF THE TYPE OF CALL The action taken by the fax machine in this reception mode depends on who is calling If the caller is another fax machine your fax ma chine automatically prepares to receive a docu ment If the callis being made from a telephone after the number of rings programmed the fax machine will beep for about 20 seconds the cordless phone will start ringing and the display of the fax machine will show the message LIFT HANDSET If you do not lift the receiver within 20 seconds the fax machine automatically prepares to receive a docu ment If you lift the receiver before the fax machine connects to the telephone line and you hear the dialling tone proceed as follows Press the key Hang up 9 9 RECEIVING A DOCUMENT FROM THE CORDLESS PHONE If when a call is received you pick up the call before the fax machine by pressing the key on the cordless phone and you hear the caller s fax tone keep pressed for more than 1 5 seconds the key Wc the fax machine automatically prepares to receive the document NJ oJ TE Any kind of reception may be aborted by pressing the key on the fax machine The fax machine will then return to stand by mode No reception may however be aborted from the cord less phone The fax and the cordless phone can also stor
104. ing documents from the correspondents on this list Press the key The display shows MENU RECEPT SET UP Press the key The display shows RECEPT SET UP RECEPTION MODE Press the keys until the display shows SET UP BLACK LIST Press the key 4 The display shows BLACK LIST NEW NUMBER 53 gt Press key The display shows G TYPE NUMBER Dial the fax number you wish to inhibit To do this press the keys To leave a space to correct typing mistakes or to enter characters or special symbols proceed as explained in All that is missing now is your name and fax number chapter How to get started quickly To confirm the setting press the key The display shows BLACK LIST NURBER At this point you can abort the procedure or inhibit another number To abort the procedure press the key To block another number repeat the procedure from Step 5 MODIFY THE BLACK LIST 1 N lt gt A 4 a Press the key The display shows RECEPT SET UP v Press the key The display shows RECEPT SET UP RECEPTION MODE Press the keys until the display shows RECEPT SET UP BLACK LIST Press the key The display shows BLACK LIST NEW NUMBER Press the keys until the display shows BLACK LIST MODIFY NUMBER To confirm the setting press the key T
105. ion of the type of call it behaves as follows if itis being called by a fax machine it will automatically prepare to receive a document after the preset number of rings if itis being called by a telephone it will emit an acoustic signal for a time of 20 seconds after which if you still have not lifted the handset it will automatically prepare to receive a document If you want you can change the length of the acoustic Signal as follows Press the key The display shows MENU RECEPT SET UP Press the keys until the display shows MENU INSTALLATION Press the key The display shows INSTALLATION STATION NAME Press the keys until the display shows INSTALLATION TEL LINE SETUP Press the key The display shows TEL LINE SETUP LINE TYPE 4 Press the keys until the display shows TEL LINE SETUP FAX TEL THIER 4 Press the key The display shows FAX TEL THIER 20 SECS view other available values FAX TEL TIMER 15 SECS FAX TEL TIMER 30 SECS or FAX TEL TIMER 40 SECS press the keys s im _ iS ets To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key TO CHANGE THE SILENCE LAPSE 4 4 When a call is received with the fax machine in TAD FAX recep
106. lay LCD 16 16 char Capacity memory 30 pages Dimensions Width 98 345 mm Depth MA 244 mm 88 122 mm 308 mm Weight W ca 4 8 Kg packaged product GENERAL CHARACTERISTICS OF THE CORDLESS PHONE Range A About 250 metres in an open field and opti mum working conditions Display 9 Backlit LCD Standard 8 DECT Digital European Cordless Tech nology and GAP Generic Access Profile AUTONOMY About 10 hours of conversation About 80 hours stand by mode COMMUNICATION CHARACTERISTICS Telephone network P ublic private Compatibility ITU 63 Communication speed 14400 12000 9600 7200 4800 2400 with automatic fall back Compression method MH MR MMR POWER SUPPLY CHARACTERISTICS Fax machine Voltage e 220 240 VAC or 115 240 VAC data plate on base of fax machine Frequency 50 60Hz data plate on base of fax machine Power absorbed in Stand by mode 4W max 28W Battery charger Voltage Frequency ENVIRONMENTAL CONDITIONS Temperature from 5 C to 35 C operating EM from 15 C to 55 C transport MERE from 0 C to 45 C short
107. lay shows DATE ANG SET DATE TIME 2 A v 4 4 13 5 At this point you can choose between the following options SET DATE TIME To modify the date and time set previously DATE FORMAT To choose the date format that will be shown on the display HOUR FORMAT To choose the time format that will be shown on the display 6 To display one of the options listed above press the keys A v 7 To confirm the setting press the key To set the parameter see the notes below 8 If you have made a mistake or wish to abort the proce dure in progress press the key JJ If you have chosen the SET DATE TIME option proceed as follows 1 Enter the new date and time e g 13 09 07 18 00 by press ing the keys As each digitis entered the cursor will move to the next one 2 If you wish to move the cursor to digits to be modified press the keys 4 gt 3 Then overwrite the digits with the correct ones by pressing the keys 4 To confirm the setting press the key 2 5 To return the fax machine to its initial stand by mode press the key 6 If you want to move back one function press key c If you have chosen the DATE FORMAT option proceed as follows 1 The display shows DATE FORMAT and DD MM YY 2 If you wantto selecta different format from the one displayed A press the keys v 3 To confirm the setting press the key 9
108. lay will show REMOTE ACCESS GN LINE If nobody answers the transferred call your fax ma chine will beep and the display will show LIFT HAND SET to resume the conversation with the external caller lift the handset If you want to transfer the call to a cordless phone and answer the call yourself for example in another room having pressed the key replace the handset on 9 its cradle and pick up the call cordless phone TRANSFER A CALL FROM THE CORDLESS PHONE See To transfer a call in the Using the specific cordless phone functions chapter MAKING COPIES WHAT DOCUMENTS CAN BE COPIED As for transmission copying requires the document to be inserted in the automatic document feeder ADF Be fore making a copy make sure that the document is correctly inserted in the feeder and that it respects the characteristics described previously see the Transmission section Bear in mind however that for the copying function you can only insert one sheet at a time in the automatic docu ment feeder ADF In addition if no copies are made within about two minutes the fax will automatically unload the origi nal and return to stand by mode To MAKE A COPY As mentioned previously you can also use the fax ma chine as a photocopier The printing quality obtained depends on the type of copy you want to obtain Nor mal copy or Quality copy and the contrast and resolution values that you select b
109. ll occasions in which you are present and you can therefore answer the calls yourself 1 Ifthese diagrams are not enough see To receive a document section Transmission and re ception operations AUTOMATIC RECEPTION For all occasions in which you are out but want to receive documents anyway This is the mode originally set on your fax machine RECEPTION WITH TELEPHONE ANSWERING DEVICE In this reception mode the TAD receives the calls records any messages left by the correspondent and if he wants to send you a document enables the fax machine to receive it RECEPTION IN MODE The behaviour of the fax machine in this mode depends who is calling and whether you are in or not when the fax is received in this reception mode the cordless phone only rings if the call is coming from a telephone The following diagram will help you After the programmed number of 45 rings PHONE FAX enabled A TELEPHONE is calling Your fax machine is set to re Your fax machine beeps for ceive automatically 20 seconds set value The display shows LIFT HAND SET 20 seconds have passed and you have lifted the receiver Your fax is set to receive A FAX MACHINE is calling T automaticaly It will wait to re ceive a document for about 30 Seconds then it will return to its initial stand by mode The remote party called justto The remote party
110. m the phone book 38 THE TELEPHONE ANSWERING DEVICE The fax machine is equipped with a built in telephone an swering device that can perform the same functions as ex ternal telephone answering devices From the fax machine you can therefore record outgoing messages which will be played auto matically when you re out to request callers to leave a mes sage or call back later record memos listen to the outgoing messages change the outgoing messages record the messages left by callers when you re out to ensure that your calls do not get lost listen to the messages and memos recorded delete the messages and memos recorded control the TAD from a remote location In addition from the cordless phone you can listen to the messages and memos recorded delete the messages and memos recorded The TAD s recording capacity depends on the size of the memory available 15 minutes The length of the mes sages is programmable and may be 30 or 60 seconds see To set the length of memos and incoming mes sages TURN ON THE TAD The answering machine may only be activated after re cording outgoing message 1 See Outgoing messages and memos and in particular To record outgoing mes sage 1 In addition the fax must be set to TAD FAX reception mode See the To choose the reception mode proce dure of the Reception section in the first part of the manual In TA
111. machine is full the icon becomes KEYPAD LOCK icon This icon is shown in place of the PHONE BOOK icon only if you locked the keypad by pressing the and Ww keys in sequence COMPONENTS The figure shows the external and internal parts of the product PAPER SUPPORT EXTENSION CONNECTION SOCKETS PLAIN PAPER FEED COMPARTMENT ASF Maximum capacity 40 sheets 80gr m AUTOMATIC FEEDER FOR DOCUMENTS TO BE SENT AND COPIED ADF Maximum capacity 5 sheets of A4 CORDLESS PHONE SPEAKER OPERATOR CONSOLE BATTERY CHARGER BUILT IN TELEPHONE HANDSET DisPLAY The display consists of two lines of 16 characters each It shows the date and RECEIVED OR COPIED DOCUMENT OUTPUT time menu items error messages reso lution and contrast values MACHINE SERIAL NUMBER PLATE SEE BASE OPTICAL READER CARTRIDGE COMPARTMENT How GET STARTED QUICKLY This section provides a basic description of the fax ma chine explaining how to install it and get started quickly us ing its basic functions only For a more comprehensive use of the fax machine and cordless phone see the correspond ing section As this section is designed to give you a gradual and sys tematic approach to the product we recommend you read the topics in the order in which they are presented PACKAGE CONTENTS In addition to the fax machine and this manual you will find the following elements
112. mmed document or the removal operations it may ine If this is the case proceed as follows 1 Lower the handset and place it on a stable surface see fig 1 of procedure To clean the optical reader 2 Open and operator console see fig 2 of procedure clean the optical reader 3 Move the print cartridge carriage to the left hand edge of the fax machine see fig 3 of procedure To clean the optical reader 4 Release the paper feed roller by pressing the lever see fig 4 of procedure To clean the optical reader 5 Remove the roller from its compartment see fig 5 of proce dure To clean the optical reader 6 Remove the jammed document or sheet of paper 7 Place one end ofthe roller on the pin situated on the left hand side of the fax machine see fig 7 of procedure To clean the optical reader 8 Engage the roller by pressing the lever see fig 8 of proce dure To clean the optical reader 9 Close the operator console and put the handset back on its support 74 O CLEAN THE ELECTRICAL CONTACTS OF TH CORDLESS PHONE AND BATTERY CHARGER To ensure that the batteries of the cordless phone are charged correctly we recommend you clean the electrical contacts of the cordless phone and battery charger periodically as fol lows 1 Clean the electrical contacts of the cordless phone with a slightly damp cotton swab 2 Clean the electrical contacts of the batt
113. n press the upper or lower part of the key If you select AUTO the cordless phone will automatically use any available base unit on which it has been registered If a specific base unitis selected the cordless phone will receive and make calls exclusively from that base unit 6 Keep pressed the key The cordless phone returns automatically to stand by mode TO DELETE A CORDLESS PHONE If desired you can delete a cordless phone from the base unit Remember however that you cannot delete the cordless phone that you are using 1 the cordless phone press the upper or lower part of the key until the display shows REGISTRATION 2 Press function key F3 The display shows REGISTER BASE 3 Press the upper or lower part of the key until the display shows DE REGISTER HANDSET 4 Press function key F3 display shows PIN CODE P 5 Type the PIN on the keypad of the cordless phone Then press function key F3 The display shows 12345 6 Select the number of the cordless phone you wish to delete To do this press the upper or lower part of the key To confirm your choice press function key F3 The cordless phone selected is deleted while the cordless phone you are using returns automatically to stand by mode TRANSFER A CALL AND OR START THREE PARTY CONFERENCE CALL If desired while making external telephone call on the cordless phone you can transfer the call to
114. n out add some more and press to clear the message from the display The paper is not being fed correctly replace the paper in the feeder and press the key to restore the fax machine s normal operation COPY INTERRUPTED You aborted the copy operation by pressing the key An error occurred during the document copying phase pre venting it from being printed check the type of fault on the display and correct it BOC IN MENORS The document received was saved because an error oc curred during the reception phase preventing it from being printed immediately check the type of error paper out or jammed ink out etc and correct the fault EMPTY You have tried to print the last transmission report but the fax machine has not sent any documents EFIPTY LIST You are trying to change delete a document transmission from the memory without having set one previously You have tried to print an activity report but the fax machine has not executed any transactions transmission reception You are trying to view print the list of incoming outgoing calls but the fax has not received any calls FULL LIST You are trying to add a fax or telephone number to the black list but the list is full delete at least one number from the list see To delete the black list in the More sophisticated operations chapter You are trying to send a document from the memory to more than 10 correspondents The fax machine allows
115. new date and time e g 10 09 07 12 25 press the keys o 2 each digit is entered the cursor will move to the next one 4 If you wish to move the cursor to digits to be modified press the keys 4 5 Then overwrite the digits with the correct ones press ing the keys 6 To confirm the setting press the key The fax machine automatically returns to its initial stand by mode Tie Stand by mode is the status in which the fax machine is idle and is the mode in which the machine can be programmed Stand by mode will be shown on the display as follows Without the original document inserted in the ADF AUTOMATIC 00 10 Sep 07 12 25 e With the original document inserted in the ADF DOCUMENT READY NORMAL NJ oJ cr Ce Once set on the fax machine the date and time are updated automatically on the cordless phone if the device is within its operating range CHANGE THE DATE AND TIME ON THE FAX MACHINE If the date and time shown on the display of the fax machine are not correct you can change them at any time Bear in mind that if you have the caller ID function ena bled the date and time will be automatically brought up to date whenever you receive a call 1 Press the key The display shows RECEPT SET UP Press the keys until the display shows MENU FAX SET UP 3 Press the key The display shows FAX SET UP DATE AND TIRE 4 Press the key The disp
116. ng some other kind of injury Repairs should be carried out by qualified technical staff only During storms we recommend you unplug the fax and the battery charger device from both the power outlet and the telephone line so as to eliminate the risk of them being struck by lightning and damaged Never pour liquids on the fax machine or cordless phone and avoid exposing them to the damp If liquid does seep inside them unplug them immediately from the mains power supply and the telephone line Before using them again have them repaired by qualified technical staff Do notuse the fax machine or cordless phone outside in bad weather e Connect the fax machine and the battery charger exclusively to a certified wall power socket To unplug the power cable from the wall power socket re move the plug and refrain from yanking the cable Never touch the power cable or plug with wet hands Do not fold or squash the power cable Keep it away from heat sources Before cleaning the fax machine and the battery charger unplug them from the wall power socket Before using the fax machine or cordless phone check that it has not been damaged or dropped If it has have it checked by a qualified engineer Risk OF SUFFOCATION The fax machine and its accessories are wrapped in plastic so do not let children play with the packaging material RISK OF FIRE e Ifyou are to leave the fax machine and cordless phone un used for a l
117. ntthe blacklist 55 To printthe menu and its functions 19 Tosetthe blacklist 53 To turn on the telephone answering device 39 Transferring a call fromthe cordless phone 64 from the faxmachine 22 Transmission broadcasttransmission 29 sending a documentusing the quickestmethod 26 toabortatransmission 28 to adjustthe contrastand resolution 27 to enable disable ECM 57 to enable disable the Flash function 57 to hearthe dialling tone when sending fromthe cordless phone 29 fromthefaxmachine 19 29 to heartheline signals 55 to regulate the buzzervolume 56 to regulate the speakervolume 56 to send a document fromthefaxmachine 19 28 to send a documentfrom the memory 30 to send a documentusing the phone book fromthe cordless phone 35 from the machine 35 to send a documentwith the handsetraised 20 29 whatdocuments used 19 27 Troubleshooting powerfailure 65 problems oncordless phone 70 onthe faxmachine 65 the paperorinkhas runout 65 the transmission is unsuccessful 65 81 MANUFACTURER S DECLARATION of CONFORMITY according to ISO IEC 17050 OLIVETTI S p A Via Jervis 77 TO ITALY Declares under its sole responsibility that the product described in this guide is in compliance with directive 99 5 EC dated 9 march 1999 nu the essential requirements of Electromagnetic Compatibility and of Electrical Safety as prescribed by the irectives 89 336 dated 3 May 1989 with subsequent amen
118. number or name of the persons who sent you the documents that were lost Activity report contains information about the last 42 trans actions carried out transmission and reception operations which the fax machine keeps in its memory and is printed automatically after the thirty second transaction or on re quest Last transmission report contains information about the last transmission and can be printed once programmed always and automatically after each transmission or on request at the desired moment Failed transmission report also contains information about the last transmission but is printed automatically only when the transmission has failed The fax machine is set by default to print this kind of report automatically if you want to disable it see the relevant paragraph Last broadcast transmission report contains information aboutthe last broadcast transmission and may be printed always and automatically after each broadcast trans mission or on request at the desired moment How TO READ THE REPORTS Progressive number of the transactions transmission reception carried out Type of transaction TX or TX ECM for transmission RX RX ECM or RX POLLING for recep tion Doc N Reference number of document stored assigned directly by the fax machine e Dialled Number Fax number of the correspondent you called Name of the correspondent you called Only displayed if you have sav
119. o TEI If you have replaced the cartridge because the ink ran out when the operator console is closed the fax machine will automatically recognize that the cartridge has been replaced and the display will show the message NEW PRINT CART 1 YES 0 0 Set the value 1 At this point the fax machine automatically resets the car tridge and tests the nozzles and prints out a numbered scale and a message indicating that the cartridge has been replaced correctly on a sheet that it has loaded automatically If the print quality of the numbered scale is not satisfactory see Insert the print cartridge in the How to get started quickly chapter If you replaced the cartridge because of a deterioration in print quality proceed as follows 1 On the fax machine press the key until the display shows MENU RECEPT SET UP 2 Press the keys until the display shows MENU CART MAINTEN 71 3 Press the key The display shows CART PIBINTEN NEU CARTRIDGE 4 Press the key The display shows NEW CARTRIDGE na 5 To view other available option NEW CARTRIDGE YES press the keys A v 6 Press the key The fax machine resets the cartridge and tests the noz zles and then prints out the result of the diagnostic test To interpret the diagnostic test result correctly see In sert the print cartridge in the How to get started quickly chapter LEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES
120. on to whom you want to send the document 3 To start dialling press the key 4 As soon as you hear your correspondent s fax tone keep pressed for more than 1 5 seconds the key Qe In either case if the document is sent correctly once this operation has been completed the display will show the message TX COMPLETED for a moment To SEND A DOCUMENT WITH THE HANDSET OF THE FAX MACHINE RAISED 1 Insert the document the automatic document feeder ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is standard If you want change the contrast and resolution values as described previously 2 Lift the handset of the fax machine to engage the line 47 The display shows GN LIN and the length of the transmission in minutes and sec onds in the top right hand corner 3 To dial the number of the correspondent to whom you wish to send the document press the keys If your correspondent s fax machine is set up for auto matic reception you will hear the fax machine sig nal If itis set up for manual reception the correspondent himself will answer so you can ask him to press the start key on his fax machine after which you will hear the fax machine signal 4 To start sending press the key lt gt The message CONNECTING appears on the dis play Ifthe documentis sent cor
121. ong period of time you should disconnect them from the power supply in this way they will be protected against the risk of damage due to interference or power surges Risk OF ACCIDENT Place the fax machine and cordless phone on a stable flat surface free of all vibrations so as to avoid drops that could cause damage to the machines and injury to persons Lay the power cables so that they cannot be trodden on or tripped over Never let children use or play with the fax machine or cord less phone OPERATING PRECAUTIONS Keep the fax machine and cordless phone dust free place away from sources of water steam and excessive heat Do not expose them to direct sunlight Avoid leaving books documents or other objects that may obstruct normal ventilation in any way around the fax ma chine Use the fax machine and cordless phone exclusively at a temperature of between 5 C and 35 C and a relative humidity of between 1590 and 8590 Keep them away from other electrical and electronic appli ances that may cause interference e g radios televisions etc voltage drop or power failure occurs it will not be possible to make or receive telephone calls on the fax machine or cordless phone the keypad of the fax machine will be disa bled and the cordless phone will not have access to the phone line as the fax machine is not powered In an emergency if you wish to make a call you must use a telephone c
122. or name of the correspondent who called you PRIVATE if the correspondent has chosen not to re veal his identity to you UNAVAILABLE if the correspondent is connected to a telephone exchange that does not support this service If you are programming your fax machine and when an incoming call is received want to know who is calling you you must press the key before answering the call It may however happen if you are connected to a par ticular kind of telephone network that the number of the caller is not displayed on the fax machine If this hap pens call your local customer engineering service cen tre The fax machine is already set up to display the caller ID You may however set it up not to display it as follows 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display shows MENU INSTALLATION 4 49 3 Press the key The display shows INSTALLATION STATION NAME 9 4 Press the keys 2 until the display shows INSTALLATION TEL LINE SETUP 5 Press the key The display shows TEL LINE SETUP LINE 6 Press keys A until the display shows TEL LINE SETUP CALLER 7 Press the key The display shows CALLER SES i 8 To view the other available option CALLER ID NO press the keys A v 9 To confirm your choice press the key 10 To return the fax machine to its initial stand
123. ormulas developed and tested in Olivetti laboratories The ink is one of the most critical elements in ink jet printing Its chemical properties are crucial not only as regards printing quality but also indetermining the characteristics of the ink drop ejected from the print cartridge and the long term reliability of the printing system The design of the print cartridge hydraulic circuit which defines the characteristics of the ink drop is based on the chemical and physical qualities of the ink viscosity and surface tension The ink components are also important in the interaction with the media being printed determining the dry time colour density and dot quality Besides the ink media combination has a huge influence on the image permanence Olivetti inks are water based with a 70 ultra pure water content Non toxicity is a prime criterion in the choice of materials used to guarantee a very low pollution rate on printed documents Olivetti certifies all its consumables as non toxic and environment friendly It issue the Material Safety Data Sheet an identity card describing components and providing full toxicological information environmental data and indications concerning waste policy Only if you buy an Original Olivetti Consumables you would be sure to have all above guarantees Look for the SHENG mark on the pack to be sure you are buying an original one The Original Olivetti consumables are available in all the most important
124. ou asso ciated a given number you can send the document from the phone book as follows Insert the document the automatic document feeder ADF The display shows on the top line OCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is rs standard If you want change the contrast and resolution values as described previously SEND A DOCUMENT FROM THE FAX MACHINE Press the key The display shows the fax number or telephone number and the name associated with the first of the 60 avail able positions 00 59 saved previously To locate the fax number or name ofthe correspondent to whom you wish to send your document you can 1 Press the keys until the desired number or name appears on the display 2 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order To start sending press the key To SEND A DOCUMENT FROM THE CORDLESS PHONE Press function key F2 The display shows the names if set in alphabetical order and the fax or telephone numbers associated with the 60 positions available 00 59 saved previously 35 2 32 To find the fax number or name of the contact to whom you want to send your document you can 1 Press the upper or lower part of the key until the desired number or name appears on the dis play O
125. ows ENU TX FROM 4 Press the key The display shows TX FRON MEMORY NEW SETTING 9 5 Press the key Ia The fax machine starts to save the document Once saved the display shows the message DOC N XXXX and then TYPE TINE 6 To type the time at which you wish to send the docu ment for example 16 50 press the keys 7 To confirm both the current time and the time setin step 6 press the key The display shows GLTSPE NUMBER 8 Type your correspondent s number directly on the nu meric keypad by pressing the keys 9 If you like you can find your correspondent s number in the phone book see To program the phone book To do this 1 Press the key ur 2 Press the keys to find desired number or 1 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order 10 Press the key The fax machine prompts you to enter another number G2 TYPE NUMBER If you want to send the document to more than one correspondent repeat the previous two steps once for each correspondent If you want to send the document to one correspondent only move straight on to the next step without typing any numbers 11 Press the key The display shows PRINT SETTINGS no 12 choose the other option PRINT SETTINGS YES press the keys 13 confirm your choice press the key
126. press the key on the fax machine or the key on the cordless phone O OPERATE THE TELEPHONE ANSWERING DEVICE FROM A REMOTE LOCATION You can operate the TAD not only directly using specific keys on the operator console of the fax machine or on the keypad of the cordless phone for some functions but also from any other location providing the telephone used operates in tone mode for example a mobile phone To operate the TAD from a remote location you must set the fax machine in TAD FAX or PHONE FAX reception mode and once the fax has answered the call you must also type in the access code set previously see To set the TAD access code The remote functions available are activated by another nu meric code consisting of one or two digits see the table be low If the code has two digits it is advisable to wait for the confirmation signal between one digit and the other CODE OPERATING FUNCTION b 1 Plays new messages 2 Plays all messages 3 Stops playing current message and returns to previous message 4 Stops playing current message and skips to next message 5 Playing outgoing message 1 6 6 Deletes all played messages CODE PROGRAMMING FUNCTION 1 Disables the TAD FAX reception mode and enables the AUTOMATIC reception mode 2 Sets up the fax machine for TAD FAX reception mode 3 Enables the OUTGOING MESSAGE 1 to be re corded 4 Aborting the recording and playin
127. r 2 Press the key corresponding to the first letter of the name you want to find The cordless phone will look for the name in alphabetical order 4 To start dialling press the key Having dialled the number keep pressed for more than 1 5 seconds the key SS To SEND A DOCUMENT USING THE QUICKEST METHOD This procedure can only be carried out from the fax machine Insert the document in the automatic document feeder ADF The display shows on the top line BOCURENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is rej standard If you want change the contrast and resolution values as described previously Press the number key 0 9 under which you previ ously saved the fax number to which you want to send E the document for example for more than one second o 2 The display shows the digits in the fax number that you assigned to it see To program the phone book If the name has also been saved the display shows this too Once the number has been dialled transmission con tinues in the ordinary way PRINT REPORTS AND LISTS ea Once normal operating conditions have been restored the fax machine will automatically print a report indicating the number of pages in the memory up to thattime that you have lost In this case it is advisable to print the activity report to track down the
128. r you can setitup to send documents in normal mode as follows 1 Press the key The display shows MENU RECEPT SET UP Press the keys m until the display shows MENU FAX SET U Press key The display shows FAX SET UP GATE ANG TINE Press the keys lt gt eo 4 The display shows FAX SET U WE VARIOUS SETT 4 57 Press key B The display shows VARIGUS SETT Press key S m GP The display shows EC PI YES To view the other available option ECM NO press the keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key 9 g o 10 If you want to move back one function press key RECEIVING A DOCUMENT IN POLLING MODE FIRST OF ALL WHAT POLLING IS It is a transmission request that a fax machine makes to an other fax machine so that the latter sends the document re quested automatically There are two main characteristics of communication using the polling method the user who is to receive the document requests trans mission In other words a user may connect to another fax machine and request it to send a document specially pre pared to him even when the user at the other end of the line is out the transaction is paid for by the person who requested transmission that is the user who receives the document and no
129. r set paper excessively small paper crumpled paper carbon paper In addition in order to avoid damaging your fax machine and invalidating your guarantee make sure that the documents you are to use do not contain Staples paper clips adhesive tape correcting liquid or glue that has not yet dried In all these cases photocopy the document and send the copy To PLACE THE DOCUMENT IN THE ADF 1 1 Push the paper support exten Sion in the slot until it clicks into position p 2225 2 Place the document in auto matic document feeder ADF with the side to be sent face down A Place the document against the right hand side of the feeder B see the mark printed on the fax machine s casing 3 the document has been inserted in the automatic docu ment feeder ADF the display shows on the top line OCUMENT READY and on the bottom line the default contrast value NORMAL Gd CC YES If you do not perform any operation within about two minutes of inserting the document in the automatic document feeder ADF the fax machine will automatically unload the docu ment from the feeder To ADJUST THE CONTRAST AND RESOLUTION Before sending a document you can make some ad justments on the fax machine so as to optimize the printing quality To ADJUST THE CONTRAST 1 Press the key The display shows RECEPT SET UP 2 Pr
130. ransmission or reception Display A two line liquid crystal display with a capacity of 16 characters per line Shows operator prompts and error messages ing chapter They scroll cyclically forwards or backwards through the functions and related parameters on the menu e Move the cursor to the right and to the left while entering numbers and names e Used to perform TAD functions Described in the correspond On indicates that there are messages or memos in the memory that have already been played Blinking indicates that the memory contains docu ments that have not been printed messages or memos that have not been played Off indicates that the memory is empty M d e Dialthe fax or telephone number held down for more than one second they automatically dial once set the telephone number or fax number assigned to them e Enter numeric data e Select digits and alphanumeric characters during the entry of numbers and names With tone dialling they send a tone down the line for special network serv ices e They scroll backwards and for wards through characters and spe cial symbols during the entry of names With the handset lifted gives access to the special func tions made available by the network manager and com monly known as REGISTER RECALL R function With the handset lowered when pres
131. rectly once this operation has been completed the display will show the message TX COMPLETED for a moment AUTOMATIC REDIAL If no connection is established due to line errors or because the correspondent s line is busy the fax machine automati cally redials the number of times laid down by the legislation in your country However if transmission has been started from the cord less phone the automatic redialling function will not be performed in this case the fax machine shows the mes sage TX ERROR and the ERROR indicator LED lights up To turn the indicator LED off and clear the message from the display press the key To SEND A DOCUMENT TO SEVERAL CORRESPONDENTS The fax machine s memory allows you to send a document even at a preset time Delayed transmission to several correspondents max 10 Broadcast transmission See To send a document from the memory SEND A DOCUMENT FROM THE MEMORY This procedure can only be carried out from the fax machine 1 Insert the document in the automatic document feeder ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is standard If you want change the contrast and resolution values as described previously 2 Press the key The display shows MENU RECEPT SET UP 3 Press the keys A v until the display sh
132. ries with the polarities as indicated in side the battery compartment Do not allow the batter ies to come into contact with water and do not expose them to heat sources or the direct sunlight Keep the batteries out of the reach of children 1 Remove the lid of the battery com partment as indicated by the ar rows 2 Remove the batteries from their package and insert them in their compartment with the polarities as indicated inside the compart ment 3 Replace the lid on the battery compartment as indicated by the arrow iM PJ a cJ NJ Do not start using the cordless phone yet you must set a number of parameters on the fax machine first NJ eJ TJ 5 Once the cordless phone is on the battery charger the batter ies start to charge automatically To charge the batteries fully you should leave the cordless phone on the battery charger for at least 16 hours When the batteries are fully charged they ensure an autonomy of about 10 hours of conversation NJ oJ TEI To turn the cordless phone on off keep the key on the cordless phone pressed If you place the cordless phone on the battery chapter when itis off it will be turned on automati cally CONNECT THE FAX MACHINE TO THE POWER SUPPLY 1 Insert the female connector at one end of the power cable into the male connector on the rear of the fax machine A Then insert the plug at the other end of the cable
133. sed for less than two seconds makes the cordless phone ring so that it may be readily located Paging function To abort the Paging function press this key again With the handset lowered when pressed for more than two seconds starts the cordless phone registration pro cedure With the cordless phone connected to a private exchange When pressed before the telephone or fax number is dialled itenables a call to be made on the public line if the output mode is Flash and if the fax machine was programmed correctly Before a number is dialled it may be used to switch from pulse dialling to tone dialling Deletes incorrect settings from the display During the function programming phase itmoves one function back e Displays a list of the last 10 fax or telephone numbers dialled outgoing calls or the last 20 numbers from which calls have been received Adjusts the resolution of the documents to be sent and copied only with the document inserted in the ADF and not answered incoming calls irrespec line on hold during a telephone conversation tive of whether or not a document was present with the handset raised Gives access to the Phone book in the ADF e Unloads a document from the ADF Used to dial a telephone or fax number Gives access to the menu and its func Tums ofthe LED indicator withoutlifting the telephone handset
134. shows MENU INSTALLATION 3 Press the key The display shows INSTALLATION STATION NAM 12 4 Press keys until the display shows INSTALLATION LANGUAGE 5 Press key The display shows the default language for example 4 LANGUAGE ENGLISH 6 display other available languages press keys A v 7 To confirm your choice press the key 8 To return the fax machine to its initial stand by mode press the key 9 If you want to move back one function press the key To SET THE DATE AND TIME FOR THE FIRST TIME The first time you connect the fax machine to the power supply or whenever there is a power failure you must set the date and time as described below The date and time will be printed at the top of all docu ments sent and will be shown on the display when the fax is in stand by mode Once set the date and time can be changed at any time You can also modify the format in which they are shown on the display see To change the date and time on the fax machine The display shows AUTOMATIC 00 on the first line and SET DATE TIME on the second line 1 Press the key The display shows SET DATE TIME 2 Press the key The display shows SET DATE TIME vv VV VV AATAATAA XX XX XX XX XX indicate the date and time shown on the display for the first time having connected the fax machine 3 To enter the
135. splay shows the fax number or telephone number and if set the name associated with the first of the 60 available positions 00 59 saved previously 3 To find the telephone number or name of the person you wish to call you can 1 Press the keys 4 until the desired number or name appears on the display 2 Press key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order 4 To start dialling press the key Once the number has been dialled if the correspondent is free you can start talking 21 NM TELEPHONE FROM THE CORDLESS PHONE Press function key F2 situated below the y icon shown on the display The display shows the names ifthey have been set in alphabetical order and the fax or telephone numbers associated with the 60 available positions 00 59 stored previously To find the telephone number or the name of the person you want to call you can 1 Press the upper or lower part of the key until the desired name or number appears on the display Or 2 Press the key corresponding to the first letter of the name you want to find The cordless phone will search for the name in alphabetical order To start dialling a number press the key Having dialled the number if the line is free you can start your conversation The display of the cordless phone shows the duration of the call TELEPHONE USING THE
136. splay shows the values that you have just se lected At this point simply choose the resolution you want and set the number of copies you want to make 13 To choose the desired resolution setting TEXT or PHOTO press the key AmsB 14 If you want to make more than one copy max 9 enter the desired number by pressing the keys Ee 15 Ifyou only wantto make one copy skip to the next step 16 To make the copy press the key The fax machine starts to save the document Having done this the fax machine starts copying 23 If you want to abort the copy in progress press key The fax machine will stop copying unload the document from the ADF and return to its initial stand by mode display ing the message COPY INTERRUPTED Press the key to clear the message from the display NJ fo To make enlarged or reduced copies of the document re member to place the document against the right hand side of the feeder see the mark printed on the fax machine s casing The maximum printing width is 203 2 mm and the maximum length is 282 mm The maximum unprintable margins are 3 4 mm on the left and right sides 2 5 mm at the top and 12 5 mm at the bottom 24 TRANSMISSION AND RECEPTION OPERATIONS 27 TO SENDA DOCUMENT 5 rnit DOCUMENT iiiiaincie een PHONE BOOK inier ier tips TO PRINTREPORTS ANDALISTS ncc crimen 27 31 32 36 THE TELEPHONE AN
137. t the person whose fax machine sends the document MAKE A TRANSMISSION REQUEST POLLING RECEPTION Arrange with your correspondent the time at which you intend to make the transmission request so that he has time to putthe document to be sent in his fax machine Then set up your fax machine to receive the document by programming the dialling mode to be used to call your correspondent and the time at which you wish to receive the document Press the key The display shows MENU RECEPT SET UP Press the keys until the display shows MENU OLLING RX Press key The display shows GLLING RX NEW SETTING Press the key 4 The display shows TINE HH At this point you can confirm the current time or overwrite the time with the correct one for example 18 20 To overwrite the new time press the keys To confirm both the current time and the new time press the key The display shows TYPE NUMBER Type your correspondent s number directly on the nu meric keypad To do this press the keys If you like you can find your correspondent s number in the phone book see To program the phone book To do this 1 Press the key 2 55 4 to find the desired number or 1 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order 9 To confirm the setting press the key
138. the Telephone Networks ETSI EN 301 406 2003 Digital Enhanced Cordless Telecommunications DECT Harmonized EN for Digital Enhanced Cordless Telecommunications covering essential requirements under article 3 2 of the R amp TTE Directive Generic radio ETSI EN 301 489 6 2002 Electromagnetic compatibility and radio spectrum Matters ERM Electromagnetic compatibility EMC standard for radio equipment and services Part6 specific conditions for Digital Enhanced Cordless Telecommunications DECT equipment ETSI EN 301 489 1 2005 Electromagnetic compatibility and radio spectrum Matters ERM Electromagnetic compatibility EMC standard for radio equipment and services Partl Common technical requirements Compliance with the above mentioned essential requirements is shown by affixing the CE marking on the product Olivetti S p A Scarmagno 8 march 2007 Notes 1 CE Marking has been affixed in 2007 2 The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S p A Sede Sociale Ivrea Via Jervis 77 Cap Soc Euro 154 000 000 Torino n 547040 Trib Ivrea Reg Soc n 1927 Cod Fisc e Part IVA 02298700010 ORIGINAL CONSUMABLES Olivetti is the only European company with a proprietary ink jet printing technology and the original ink jet consumables are manufactured in its home plant in Italy The company also produces the non toxic inks used in the cartridges based on chemical f
139. til the display shows e DELETE 7 To erase outgoing message 2 recorded previously press the key The display shows DELETE na 8 To view other available option DELETE YES press the keys A v 9 To confirm the setting press the key 10 To return the fax machine to the initial stand by mode press the key To RECORD MEMOS As mentioned previously the telephone answering de vice may be used to record one or more memos which are handled in the same way as incoming messages 1 Press the key pei display shows RECORD NENO NSG LIFT HANDSET 2 Liftthe handset The display shows RECORD MSG lt gt 70 RECORD 3 To start recording press the key The display shows RELURDING 30 5 You have 30 60 seconds at your disposal see To set the length of memos and incoming messages to record your memo in the same way as OUTGOING MESSAGES 1 and 2 To SET THE LENGTH OF MEMOS AND INCOMING MESSAGES This procedure can only be carried out from the fax machine 1 Press the key The display shows MENU RECEPT SET UP 2 Press the keys until the display shows MENU TAD SET U T 3 Press the key The display shows TAD SET U Itf ON SPEAKER 4 Press the keys A v until the display shows SET UP IM RELTIRE 5 Press the key The display shows ICA REL 0 SECS i 6 To view the other available value
140. tion mode if the TAD hears no answering message within the programmed time silence lapse it stops recording and returns to the initial stand by mode Press the key The display shows H ICI ILI RECEPT SET UP Press the keys until the display shows MENU INSTALLATION Press the key The display shows INSTALLATION STATION NANE 4 Press the keys until the display shows INSTALLATION TEL LINE SETUP Press the key The display shows TEL LINE SETUP LINE 4 Press the keys until the display shows TEL LINE SETU SILENCE LAPSE Press the key The display shows SILENCE LAPSE 5 SECS 52 To view the other available values SILENCE LAPSE 3 SECS SILENCE LAPSE 4 SECS SILENCE LAPSE 8 SECS SILENCE LAPSE 10 SECS or SILENCE LAPSE NO press the keys If you select SILENCE LAPSE NO the fax machine will not interrupt the recording in any case To confirm your choice press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key TO CHANGE THE REMOTE CONTROL CODE lt gt lt gt If the fax machine is connected to an extension that operates in tone dialling mode and is set up for manual reception whenever there is a call from corre spondent wishing to send you a document you can set it to receive the document by t
141. to place 9 Close the operator console and put the handset back on its Support TO CLEAN THE OPTICAL READER Dust accumulating on the glass surface of the optical reader may cause problems in the scanning of documents To avoid these problems the glass should be cleaned every now and again as follows With the fax machine disconnected from the power socket Lower the handset and place it on a stable surface support Open and lift the operator con sole as indicated by the arrows Movethe print cartridge carriage to the left hand edge of the fax machine Release paper feed roller by pressing the lever as indicated by the arrow Remove the roller from its com partment Clean the glass surface of the optical reader with a cloth dampened with a product de signed specifically for cleaning glass and then dry it thoroughly Warning Do not pour or spray the cleaning product directly onto the glass surface Place one end of the roller on the pin situated on the left hand side ofthe fax machine as indi cated by the arrow Engage the roller by pressing the lever as indicated by the arrow Close the operator console and put the handset back on its 13 NJ oJ 1 EI To check whether the optical reader is clean make a copy of a blank sheet If any vertical lines appear on the copy
142. ttings SUR PLUS NO SURPLUS YES press the keys To confirm your choice press the key To return the fax machine to its initial stand by mode press the key 48 11 If you want to move back one function press the key c NJ fo TEI If you choose the SURPLUS AUTOMATIC setting the fax machine will print the surplus text on another sheet providing the surplus exceeds 12 mm If you choose the SURPLUS YES setting the fax machine will always print the surplus text on another sheet If you choose the SURPLUS NO setting the fax machine will not print the surplus text To ENABLE DISABLE SILENT RECEPTION In the AUTOMATIC PHONE FAX and TAD FAX reception modes you can set up the fax machine to receive documents without any rings being emit ted when an incoming call is received When this function is enabled the behaviour of the fax machine and cordless phone depends on the reception mode selected and the caller in AUTOMATIC and TAD FAX modes neither the fax machine northe cordless phone will ever ring when an incoming call is received in PHONE FAX mode when an incoming call is re ceived the fax machine and cordless phone will only not ring if the call is coming from a fax machine If the call is coming from a telephone the fax machine will beep instead of ringing to prompt you to lift the handset while the cordless phone will ring in the ordi nary way
143. turn the fax machine to its initial stand by mode press the key 7 f you want to move back one function press the key s Position of your name and fax number The information at the top of the document to be sent name fax number date and time and number of pages may be received by your correspondent s fax machine Outside the text area immediately below the top edge of the sheet or inside the text area slightly lower down than in the previous case Your fax machine is designed to send this information inside the text area To change the position 1 Press the key Ce The display shows MENU RECEPT SET UP 2 Press the keys until the display shows FAX SET UP 3 The display shows FAX SET UP DATE AND TIME 4 Press the keys 4 The display shows FAX SET UP VARIOUS SETT 5 Press the key The display shows VARIOUS SETT 16 6 Press keys A i until the display shows VARIOUS SETT FAX HEADER 7 Press key The display shows FAX HEADER INSIDE 8 select the alternative parameter press keys A v The display shows FAX HERDER OUTSIDE 9 confirm the setting press key 10 To return the fax machine to its initial stand by mode press the key 11 If you want to move back one function press the key 1 1 Push the paper support exten sion in the slot until it
144. walls may reduce the range ofthe device move closer to the fax machine Calls are disturbed by noise or Some electric devices could interference create interference move away from these devices 10 MAINTENANCE OPERATIONS TO REPLACE THE PRINT CARTRIDGE The print cartridge must be replaced when the ink runs out used print cartridges cannot be used or when you notice a deterioration in the print quality n the former case the fax machine automatically prints a sheet to remind you that the ink is about to run out and that you should replace it 1 Lower the handset and place it on a stable surface 2 Open and lift the operator con sole as indicated by the arrows 3 Release the print cartridge by pressing the lever as indicated by the arrow 4 Remove the used print cartridge from its compartment 5 Take the new print cartridge out of its package and holding it on both sides peel off the film cov ering the nozzles 6 Warning 0 6 Avoid touching the electrical contacts Warning 7 Avoid touching the nozzles 8 Insert the new print cartridge in its compartment with the electri cal contacts facing towards the print cartridge compartment 9 Push the print cartridge until it clicks into place ALY 10 Close the operator console and put the handset back its support NJ f
145. x machine 1 Press the key The display shows MENU RECEPT SET UP 2 Press the key The display shows RELEPT SET UP RECEPTION MODE 3 Press the key The display shows RECEPTION MODE AUTORATIC 4 To view other available options RECEPTION MODE MANUAL RECEPTION MODE PHONE FAX and RECEPTION MODE TAD FAX press the keys To confirm the setting press the key To return the fax machine to its initial stand by mode press the key 7 If you want to move back one function press the key 31 To activate reception with TAD mode you must first record the OUTGOING MESSAGE 1 see The Telephone Answer ing Device RECEIVE DOCUMENTS IN THE VARIOUS RECEPTION MODES MANUAL RECEPTION 1 When the telephone rings lift the handset of the fax machine to pick up the line The display shows GN LINE 2 5 soon as you hear the fax machine signal or if the correspondent asks you to receive a document press the key The display shows CONNECTING 3 Hang up The fax machine starts to receive and the display shows some information about the reception in progress in cluding your correspondent s fax number or if pro grammed his name Once the document has been received the display shows the message RX COMPLETED for a few sec onds and then the initial stand by mode AUTOMATIC RECEPTION After the number of rings programmed the fax mach
146. y shows the number and the name associ ated with the first of the 60 available positions 00 59 saved previously 6 To find the telephone number or name you want to modify you can lt gt 1 Press the keys 4 until the desired number or name appears on the display or 2 Press the key bearing the first letter of the name you are looking for The fax machine will search for the name in alphabetical order 7 To confirm the setting press the key From this step on to modify the number repeat the procedure To program the phone book To pro gramme the phone book from the fax machine from step 7 CHANGE A NUMBER FROM THE CORDLESS PHONE 1 Press function key F2 The display shows the names if set in alphabetical order and the fax or telephone numbers associated with the 60 positions available 00 59 saved previously 2 To find the telephone number or name you want to change you can 1 Press the upper or lower part of the key until the desired number or name appears on the dis play Or 2 Press the key corresponding to the first letter of the name you want to find The cordless phone will look for the name in alphabetical order 3 To confirm the setting press function key F2 From this point on to change the name repeat the procedure in To program the phone book To programme the phone book from the cordless phone from step 3 DELETE A NUMBER FROM THE PHONE BOOK To DELETE
147. you to send a document from the memory to a maximum of 10 correspond ents see To send a document to several correspond ents in the Transmission and reception operations chapter 67 ILLEGAL SETTING The date and time have not been set correctly see To set the date and time for the first time and To change the date and time on the fax machine in the How to get started quickly chapter INSERT DOCUMENT You are setting a document transmission from the memory without having inserted the document in the automatic docu ment feeder ADF insert the document in the ADF MEMORY FULL One or more documents received in the memory due to an error that occurred during reception have filled the memory check the type of fault missing or jammed paper ink out etc and correct it The documents will be printed automatically thus freeing space in the memory NOT ALLOWED You are trying to perform an operation that may not be per formed on the fax machine ENTERED You are trying to delete modify a document transmission from the memory without having set it previously NOT ENTERED You are trying to delete modify a polling reception without having set it previously NOT IDLE LINE You are trying to carry out the ring frequency recognition procedure see the To enable disable recognition of the ring frequency section of the More sophisticated op erations chapter but the line is busy try again later NOT PR
148. yping the code on the extension This operation has the same effect as press ing the key on the fax machine You can replace the second asterisk of this code us ing digits from 0 to 9 Press the key The display shows NENU RECEPT SET UP Press the keys until the display shows INSTALLATION 4 Press the key The display shows INSTALLATION STATION NAM 4 Press the keys until the display shows INSTALLATION TEL LINE SETUP 4 Press the key The display shows TEL LINE SETU LINE TYPE Press the keys until the display shows TEL LINE SETUP REMOTE CONTROL If you wa Press the key The display shows REMOTE CONTROL YES 4 Press the key The display shows the code you set previously for example SET ACCESS CODE 0 9 2 X To type the new code press the keys To confirm the new code press the key To return the fax machine to its initial stand by mode press the key If you want to move back one function press the key NJ lo 7 nt to disable this function after step 7 press the keys to display REMOTE CONTROL NO then press the key to confirm and the key to return the fax machine to its initial stand by mode 15 lt gt 25 SET THE BLACK LIST As mentioned previously you can save a Series of un wanted numbers on a black list max 10 so as to avoid receiv

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