Oki FAX 740 User's Manual
Contents
1. Sender ID text is printed inside the printable image area of your document If your document image begins closer than about 20mm from the top of the page a small portion may be omitted to make room for the Sender ID text 22 CSI TSI Function 26 Your fax telephone number Calling Station ID Transmitting Station ID entered here appears on the remote machine during fax communication To set the number 1 Press FUNCTION 2 6 CSI TSI Y N 2 Press YES 3 Enter your fax number from the table of available characters using to move forwards through the table or to move backwards Character Table E 1 2 3 4 5 6 T 8 9 Note Numeric digits may also be entered directly using the numeric keypad Date amp Time Function 40 Your OKIFAX 740 has an internal clock which provides the following functions e Time display on the LCD panel e Date and time printed on transmissions e Delayed transmission and polling operations To adjust the date and time 1 Press FUNCTION 4 0 ADJUST CLOCK Y N 2 Press YES 3 Use the CLEAR key if you need to move the cursor to the right Press the numeric keypad keys to enter the date and time in the format YY MM DD HH MM For example 3 05 p m on 12 February 1996 would be entered as 96 02 12 15 05 Note the use of the 24 hour clock 5 Press YES to confirm your entry 23 Speaker Volume Function 41 Your OKIFAX2. Dial the number using either the numeric keypad or quick dial feature described earlier 4 When the remote party answers press START to begin a fax transmission or pick up the telephone handset to commence a voice call Last Number Redial Your OKIFAX 740 can remember the last number dialled This does not of course apply to numbers dialled on an attached telephone To redial the last number 1 Prepare your document to send 2 Press REDIAL Auto Redial If when trying to send a fax message your OKIFAX 740 was unable to connect with the remote party for example the number was busy or did not answer it will make up to five further dialling attempts user adjustable in some countries If you wish to cancel further attempts simply remove your document from the feeder 30 Polling Transmission Function 10 Your OKIFAX 740 can be set to automatically send a document to a calling machine while unattended This might be used for example when your head office calls during the night to collect a report Two types of polling transmission are possible Free Polling Any fax machine with remote polling facilities can call your machine and request the document you have left Secure Polling Your OKIFAX 740 has a special polling password as a security feature Only a remote machine with the same password can request your document To set a document for polling transmission 1 Load your document face down top first
3. ORIGINAL Key This key is used to set the required contrast for your document for light originals dark orginals or coloured paper or normal clear black and white originals RECEIVE MODE Key This key is used to select the required receive mode Fax Tel Tel Fax or TAD The selected mode is indicated by the TEL TEL FAX and TAD lights SHIFT Key This key is used to determine whether the five quick dial keys select memory numbers A to E or F to J YES Key This key is used to answer YES to questions and prompts which appear on the LCD display panel during adjustment RESERVATION NO Key This key is used to answer NO to questions and prompts which appear on the LCD display panel during adjustment It is also used to initiate a reserved transmission when the machine is busy receiving a long message FUNCTION Key This key is used in conjunction with the numeric keypad to select the required function when making adjustments RESOLUTION Key This key is used to select the appropriate resolution degree of fineness when sending or copying a document 18 MEMORY Key This key selects memory transmit operation Documents may be scanned into memory for immediate or later transmission CLEAR Key This key is used to delete entries for various machine settings or stored numbers It is also used during editing numbers and settings to advance the editing position one character at a time when changing settings or sto
4. and repeat step 6 above If you have finished entering fax numbers press NO PRESS START Press START Your OKIFAX 740 will print your polling list If immediate polling was requested the activity will begin If delayed polling was requested the fax machine will return to standby 38 Cancellation of Receive Polling Function 62 When polling reception has been programmed a polling file containing the time and remote fax number is set up in memory to receive the incoming transmission To cancel receive polling this file must be deleted 1 Press FUNCTION 6 2 CLEAR POLL Y N 2 Press YES FILE NO Y N 3 Enter the file number to delete and then press YES 4 Press CLEAR FILE CLEARED After a few seconds your OKIFAX 740 will return to standby Printing a File in Memory Function 60 Each document stored in memory is placed in a file and allocated a file number This applies to files stored for later transmission as well as received files However when documents stored for transmission are sent they are automatically deleted If you have several documents stored in memory you may identify them without printing by referral to the printed memory file list function 34 To print a document stored in memory 1 Press FUNCTION 6 0 FILE PRINT Y N 2 Press YES FILE NO _W KEY N 3 Enter the file number you wish to print and press
5. into the document feeder 2 Press FUNCTION 1 0 POLL MODE Y N 3 Press YES 4 If you are prompted for the number of pages enter the number or press NO CHK ID CODE Y N 5 For secure polling press YES or for free polling press NO AWAITING POLLING or FREE POLLING Note To cancel polling transmission simply remove your document from the document feeder 31 Delayed Transmission Function 11 You may set a document for transmitting unattended at a later time up to 24 hours ahead This is useful for transmitting during the night to take advantage of off peak call charges To set up a delayed transmission 1 2 Load your document face down top first into the document feeder Press FUNCTION 1 1 TIME 12 00 KPD Y Note The actual time displayed is the current time 3 Enter the time you wish the call to begin using 24 hour clock notation on the numeric keypad The CLEAR key may be used to advance the cursor to the required editing position If you enter an earlier time transmission will begin at that time on the next day 4 Press YES to confirm your entry DIAL KPAD QUICK For manual fax number entry enter the required number using the numeric keypad Then press START For quick dialling a stored number press QUICK followed by either a one touch key or a two digit memory location Then press START Note
6. The total REN values of each of the items of apparatus must not exceed a REN value of 4 This value includes a telephone which unless otherwise stated has a REN value of 1 This apparatus has been approved for the use of the following facilities e manual call initiation e operation in the absence of proceed indication e auto answer e modem e series connection e simple telephone Any other usage will invalidate the approval of the apparatus if as a result it ceases to conform to the standards against which the approval was granted Interconnection circuits should be such that this equipment continues to comply with the requirements of 4 2 of EN 41003 for TNV circuits and 2 3 of EN60950 for SELV circuits after making connections between circuits Interconnection points Line TEL1 TEL are for connection to TNV circuits and the Power Inlet Socket is for connection to a 220 240VAC 50 60Hz supply The apparatus has been approved for connection to the public switched telephone network provided by British Telecommunications Plc Kingston Communications Plc or Mercury Communications Ltd The OKIFAX 740 may be connected to any direct PSTN exchange line except as an extension to a payphone The exchange line must provide facilities for either loop disconnect or multi frequency MF dialling 73 In order to prevent the misdirection of calls and network interference please ensure that all manually programmed tel
7. To cancel a delayed transmission simply remove your document from the document feeder 32 Memory Transmission Using this feature your OKIFAX 740 can store a document in its internal memory for subsequent transmission either immediately or at a later time You may scan your document into memory then retrieve it leaving your fax machine to place the call and send the document A document scanned into memory for delayed transmission up to 24 hours ahead eliminates the need to leave the document in the document feeder until after transmission A document stored in memory may be sent either immediately or later to up to 70 different locations including a pre stored group of correspondents using the Group Dial feature see later To set up a document for memory transmission 1 Load your document face down top first into the document feeder Press MEMORY and see that the Memory lamp is illuminated DELAYED TX Y N For delayed transmission press YES For immediate transmission press NO then skip to step 5 below TIME 15 30 KEY Y Enter the required start time using the numeric keypad then press YES QUICK Mi KPAD Enter the quick dial number for your correspondent or press for Group Dial NEXT FAX NO Y N Press YES to enter another fax number or NO if there are no more numbers to enter 33 Press START to begin scanning your document into memo
8. a telephone may be connected serial telephone connection and parallel telephone connection Either method allows the same telephone line to be used for voice and facsimile communication Serial Telephone Connection Parallel Telephone Connection Connection of Serial Telephone This method does not require a two way adapter but instead utilises the TEL socket on your fax machine Note This method of connection is available in certain countries only 1 With the fax machine installed as described earlier plug the line jack from your telephone into the telephone TEL socket 1 on the left hand side of the fax machine 12 Connection of Parallel Telephone This method involves the use of a two way telephone jack 3 Plug the telephone line jack from the fax machine into adapter not supplied one of the two input sockets on the two way adapter and the line jack from the telephone into the other 1 Withdraw the telephone line jack from the telephone socket network socket 2 Plug a two way telephone adapter into the telephone network socket 13 Installing the Ink Cartridge 1 Press down the cover release tab and lift the top cover 5 Lower the ink cartridge into the carrier with the copper to the fully upright position contacts facing the front of the machine 2 Slide the ink cartridge carrier towards the centre of its travel and then slightly to the
9. from 0001 to 9999 To set a password follow the procedure below To turn on Restricted Access Mode see User Parameters Setting a Password Function 23 1 Press FUNCTION 2 3 SET PASSWORD Y N 2 Press YES PASSWORD BEE 3 Enter a 4 digit password from 0001 to 9999 via the numeric keypad 48 User Setup Function 47 Many of the adjustments on your OKIFAX 740 can be set up to default to the settings you prefer This means that these settings will be automatically adopted by your OKIFAX 740 each time you switch it on This gives you several advantages e Itsaves you time in day to day operation e The machine is easier to use e Your OKIFAX 740 can be personalised to suit your needs The user parameters which may be set are as follows Contrast Adjusts the scanned image for light normal or dark documents Resolution Adjusts the fineness of detail to normal or fine Receive Mode Sets the normal receive mode to TEL FAX TEL FAX or TAD Redial Count Ring Resp Line Select Restricted Access Closed Network Sets the number of attempts your OKIFAX 740 will make to place a call if the remote number does not answer or is busy Certain countries only Sets the number of rings after which your OKIFAX 740 answers an incoming call in FAX or TEL FAX modes Sets the method of dialling to pulse or tone dialling to suit your telephone exchange Certain countries only
10. programming function 47 TEL Mode In this mode your OKIFAX 740 will not automatically answer incoming calls This is convenient if you have a normal telephone installed and wish to answer incoming voice calls on the same line If you answer a call and hear a remote fax machine short beeps at 3 second intervals press START to begin fax reception FAX Mode In this mode of operation your OKIFAX will automatically answer incoming calls with a fax answer tone This is appropriate if your telephone line is dedicated to fax TEL FAX Mode In this mode your OKIFAX 740 will automatically answer incoming calls If it detects a remote fax machine calling it will automatically respond and receive the fax message If no remote fax machine is detected your OKIFAX 740 will emit a high pitched audible tone In this case lift your telephone handset and press STOP to begin a voice conversation After a voice exchange to commence a fax exchange press START and hang up the telephone TAD Mode TAD stands for Telephone Answering Device and is appropriate if you wish to receive both voice and fax calls while the OKIFAX 740 is unattended 35 For this application you will require a voice telephone answering machine to be connected on the same line The answering machine may be connected via the TEL socket on your OKIFAX 740 if available in your country or via a two way telephone adapter In either case connection is simi
11. re Tee HOOK VOICE REQUEST Key cccccsssessssssseeeeeee 19 Connection of Serial Telephone 0 0 eee 12 f l POWER ALARM Light neeesser 19 Connection of Parallel Telephone 13 Installing the Ink Cartridge 14 TEL TEL FAX amp TAD Lights eeeeeeeeeeeees 20 sede Papers cks eee 15 COMMUNICATION Light eene 20 ae E cree is VOICE REQUEST Light ccccccssssssssssssssseeeese 20 fee cee ee ee fe FINE amp PHOTO Lights sscsssssssssssssssesesseeeeee 20 i a Re see eg MEMORY Light sssscsscsssssssssssssssesssssssssssseeeeee 20 Control Panele ieie Meier e aeae 17 E LCD Display 17 nitial Setin gS a n a 21 D E aa ye Oe Personal ID Function 24 ccccccccsceesseceeeeeees 21 Numeric Keypads 0 0 c tsepete eviececseeuteteasteseeettoness 17 f Sender ID Function 25 cccsecsesseceeessseeeeeees 22 Quick Dial One Touch Keys 00 0 eee eeneeeees 17 i eer CSI TSI Function 20ers ie 23 Shift Light wisi ee Sh eal newt 17 Date amp Ti Function 40 23 COPY START Rey siisssinsescicstcionsirsiatstvevetsinds 18 ate Oe Die RSD ETO eae Speaker Volume Function 41 wee eeeeeeeees 24 STOP KOJ neti das adele 18 ORIGINAL Rey sere hits ee torte catia wees 18 BU OO ACORN J2 anoe A RECEIVE MODE Key v s 18 a A a a A eens Paper Size Function 44 occ eeeeeseceesteceeeeeeees 25 SHIFT Keys stes seer Se Git Aue heen eee Meee 18 i YES Keyat ni wan e a i 18 Reductiun Fancuinn Fo Veee Ta 2 RESERVATION NO Key u nan 18 Page Count Func
12. tab 1 and lift the top cover to the fully upright position Pull out the sheet of transit paper from under the paper feed roller 2 Lower the top cover and press down firmly to close 5 7 Pull the paper feeder 1 towards the front of the machine to open the feeder Pull out the sheet of transit paper 2 from the paper feeder Lay Push the feeder 1 towards the rear of the machine to close it Install the paper support 3 into the slots at the rear of the paper feeder 1 Pull out the paper catch tray 4 to accomodate the size of recording paper you will use 10 Connecting to Power and Telephone Network 1 Insert the telephone line cable plug into the line jack 3 Plug the ac power cable into the rear panel socket on LINE on the left hand side of the machine your OKIFAX 740 and the other end into a suitable ac power socket LINE TEL 2 Ensure that the ac power on off switch 2 is in the Note The ac power socket must be nearby and should OFF down position remain easily accessible at all times 4 Plug the telephone line jack into the appropriate telephone network socket 11 Connection of Telephone Optional If you intend to use a normal telephone in conjunction with your fax machine follow the steps in this section Otherwise skip to the next section There are two methods by which
13. the telephone the fax machine will return to standby 40 Using Your OKIFAX 740 as a Copier Your OKIFAX 740 may be used as a convenience local copier When making a single copy your original document is printed as it is scanned For multiple copies the document is first scanned into memory and then printed the required number of times Up to 99 copies can be made To make a copy 1 Load the original document face down top first into the document feeder Select the contrast and resolution required see Prepare to Send Press START MULTI COPY Y N To make a single copy press NO After copying your OKIFAX 740 will return to standby To make multiple copies press YES COPY 01 SETS Y Enter the number of copies required up to a maximum of 99 using the numeric keypad Press YES Press START Each page of your original document is scanned into memory When scanning is complete printing commences When printing is complete your OKIFAX 740 will return to standby 41 Printing Reports amp Lists Your OKIFAX 740 can print five reports and lists e Activity Report e User Parameter List e Telephone Number List e Receive Polling List e Memory File List Activity Report Function 30 This report lists information about each transaction It includes the remote fax number date time duration and result OK or Error The activity report is printed automatically af
14. 740 has a built in speaker to allow monitoring of call progress during dialling The volume setting may be set to one of eight levels from silent to loud as follows 1 Press FUNCTION 4 1 ADJUST VOL Y N 2 Press YES L gt gt gt gt H Y 3 Press to decrease or to increase the volume 4 Press YES to confirm your entry Buzzer On Off Function 42 As you press keys on the control panel you may hear an audible beep This function may be turned on or off as required 1 Press FUNCTION 4 2 SET BUZZER Y N 2 Press YES ON OFF Y 3 Press for buzzer ON or for buzzer OFF 4 Press YES to confirm your entry 24 Print Quality Function 43 The print quality of your OKIFAX 740 may be set to either Draft faster speed ink conservation or Letter slower speed best print quality To select your preference 1 Press FUNCTION 4 3 SET QUALITY Y N 2 Press YES DRAFT LETTER 3 Press for Draft or for Letter 4 Press YES to confirm your entry Paper Size Function 44 Three sizes of recording paper are available A4 210 x 297mm US Letter 8 x 11 216 x 279mm US Legal 8 x 14 216 x 356mm To set the appropriate size for the paper in use 1 Press FUNCTION 4 4 PAPER SIZE Y N 2 Press YES 3 Press f until the appropriate size is displayed 4 Press YES to confirm yo
15. Clearing a Recording Paper Jam eee eens 61 Using the PC Interface inion inii 62 Connecting the POireir eeunenn 62 PC Software Settings cece ese eeeeeeeeeereeeneeeneeenaees 63 PC Interface Operation 2 0 0 eee eeceeeeeeeeeeeeeeees 63 Sendinga FAX cisisstiisavieeeste lists N ege 63 Receiving A Fak oromere ikiuneen 63 Installing Additional Memory ssssseeeseeeereeeereersree 64 Error Messages ii ssciest ecatcersdesschesencaretansocsentccaseersenacdes 67 Function Summary 0 cece eeceeceseceneeeeeeeeeesecnaeenseeees 70 SPeCiMiC ations se sieeve el eA E R it 71 TEL FAX Change Over o0 eeeeeeeceeseeereeereeeneeenees 75 NOTE 2 miscussitetnisancs ane a e Ag aes 75 Ind CS tinier ascent aa 77 Installation Unpacking 1 Open the packaging remove the fax machine and its accessories and place them on a stable surface 2 Check the package contents carefully You should find the following items i OKIFAX 740 facsimile transceiver li Telephone line cable iii Paper support iv Ink cartridge Ls v Telephone adapter for optional connection of OK serial telephone 2 vi Mains ac power cable 7 IFAX 740 OKI vii This User s Guide If anything appears to be missing or damaged contact your Oki dealer without delay Removal of Transport Materials 1 4 Remove any adhesive tape from the outside surfaces of the machine Press down the cover release
16. OKIFAX 740 User s Guide 1 Every effort has been made to ensure that the information in this document is complete accurate and up to date Oki assumes no responsibility for the results of errors beyond its control Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki 1996 by Oki All rights reserved First edition February 1996 Written and produced by the Documentation Department Oki and Okifax are registered trademarks of Oki Electric Industry Company Ltd WinFax Pro is a registered trademark of Delrina Corp LaserFax is a registered trademark of Wordcraft International Ltd Safety Your OKIFAX 740 has been carefully designed to give you years of safe reliable performance As with all electrical equipment there are a few basic precautions you should take to avoid hurting yourself or damaging the unit Read the setup and operating instructions in this manual carefully Be sure to save it for future reference Read and follow all warning and instruction labels on the machine itself Unplug the OKIFAX 740 before you clean it Use only a damp cloth do not use liquid or aerosol cleaners Place your OKIFAX 740 on a firm solid surface If you put in on something uns
17. OKIFAX 740 in a matter of minutes Note These memory chips are extremely sensitive to static electricity Care must be exercised in handling them Also take care not to bend or damage the pins on these devices If in any doubt consult your dealer To install the option memory proceed as follows 1 Switch off the ac power switch on your fax machine 2 Remove any documents from the document feeder and remove all paper from the automatic paper feeder 3 Turn the machine onto its left side Pull out the paper catch tray to reveal the small silver coloured panel 1 on the bottom of the machine Insert a small screwdriver into the slot on the cover and gently push the cover upwards and then towards you and away from the machine Grasp the cover with your fingers and pull it down and clear of the machine 64 10 11 Carefully examine the two locations for the new chips outlined in white on the main board Note the position of the curved edges These are at the bottom of the white outline markings as you view them It is essential that the half circles at one end of each chip match this position when installed i e are at the bottom with the machine in this position Withdraw one of the chips from its packaging Take care not to touch the pins with your fingers Orient the chip with the half circle towards the bottom and
18. ONAL ID Y N 2 Press YES 3 Select the required characters from the list available see table Press to move backwards through the list or to move forwards Press CLEAR to advance the cursor to the next character position 4 Press YES to confirm the entry 21 Sender ID Function 25 This item holds your name or company name if you wish this information to be printed at the top of each page The entry may be up to 32 characters long including spaces 1 Press FUNCTION 2 5 SENDER ID Y N Notes 1 2 Press YES 3 Select the required characters from the list available see table Press to move backwards through the list or to move forwards Press CLEAR to advance the cursor to the next character position 4 Press YES to confirm the entry Personal Sender ID Character Table E amp ee A 1 2 3 4 5 6 7 8 9 lt gt A B C D E F G H I J K L M N O P Q R S T U V W xX Y Z A The first character in this table M means no character i e end of entry Entering this character in the middle of a text entry deletes all characters to the right Entering this character at the start of your entry deletes the whole entry Some models of fax machine do not print your fax number on their received pages To ensure that your fax number is always printed you may wish to include it in this entry along with your name
19. To return to standby press FUNCTION 53 Closed Network LIMIT RX Y N Press YES to set closed network access To move on to the next parameter press NO RX ON OFF Press to turn closed network ON or to turn it OFF then press YES Note ON requires that the remote transmitting OKIFAX 740 must have the same ID code set as your machine Other types of remote fax machine may not support this function Error Correcting Mode ECM ECM TRX Y N 1 Press YES to set ECM To return to standby press NO ECM ON OFF 2 Press to turn ECM ON or to turn it OFF then press YES 4 Press YES to confirm your choice and return to standby 3 To return to standby press FUNCTION 54 PC Interface On Off Your OKIFAX 740 is equipped with a serial interface for Note When an incoming or outgoing fax message is in connection to a serial COM port on a PC progress via the PC Interface all buttons except STOP are disabled To halt the progress of a fax transaction This facility enables a PC running a fax program such as in this mode press STOP on the fax machine or select WinFax Pro or LaserFax to send and receive fax messages the STOP function within your PC fax program without the need for intermediate printing In order to use this facility you must first set the PC Interface function to ON If you wish to discontinue using this facil
20. Transmission 006 34 Resolution appropriate settings ce eee 27 SCtUNG enneren aiea nE a 27 setting the default 51 specifications eeeeeeeeeeeeeereereeee 71 Ring Count SEINE atn nwa es 52 S T SAEY ao o E S R 3 TAD Ring Count esseere 36 Sender IDin 22 Telephone SOTUING haen a 21 adapters rn aeiee e re 9 Settings answering machine cee 35 defa lto nimo eram has 49 connecting to line ee 11 Inita bearre e s 21 dialling with keypad 0 28 PDN E neea r n 42 fax after VOICE eee eeeee 28 PS softwate oo eee eeeeeeeeeeees 63 frequently called numbers 29 reduction esiis ariei 26 INSrUMENt 0 ee eect eee eeee 12 Speaker internal exchange 0 0 0 eee 28 volume adjustment e eee 24 hine cable 8ciiva Socetes clean Rs 9 number groups 0 0 eee eseeeeeeee 46 number redial eee 30 off peak Charges n se 37 on hook dialling oe 30 parallel connection ee 13 printing number list ee 42 programming numbers 46 Serial connection s s s 12 TEL MOAS e eenas 35 VOICE request eee eeeseecseeeseeeee 40 your fax number ue eee 23 Transmitting delayed unattended 32 tO A QTOUP oe cee Ae a A 46 Oki Systems Companies Oki Systems UK Limited 550 Dundee Road Slough Trading Estate SLOUGH SL1 4LE Tel 44 0 1753 819819 Fax 44 0 1753 819899 Oki Systems Ireland Limited The Square Industrial Complex Tallaght Dub
21. Turns on or off restricted access mode When on this mode requires a password before anyone may use the machine to dial out Sets closed network mode on or off When on this mode rejects incoming fax calls from machines which do not have the same ID code as your OKIFAX 740 This mode may reject unsolicited fax mail 49 ECM Turns ECM mode error correction on Contrast or off ECM mode is helpful in overcoming noisy telephone line conditions but does require the remote machine to support the same 1 communication standard The user parameters are accessed in sequence If you only need to adjust one parameter enter the user parameter setup as described below and answer NO to each prompt until you reach the required setting 2 To exit from the user parameters list without moving through all the rest press FUNCTION again 3 To enter the User Parameter setup 1 Press FUNCTION 4 7 PARAMETER Y N 2 Press YES to move to the first parameter CONTRAST Y N To adjust contrast press YES To move on to the next parameter press NO BRIGHT NORMAL Y Press until the required setting is displayed then press YES To return to standby press FUNCTION 50 Resolution RESOLUTION Y N 1 To adjust resolution press YES To move on to the next parameter press NO RES STANDARD Y 2 Press f until the required setting is displayed the
22. YES 39 Deleting a File in Memory Function 61 Files stored in memory occupy reduce the amount of available memory for other documents It is a good idea to print them and then delete them as soon as convenient To delete a file 1 Press FUNCTION 6 1 CLEAR FILE Y N 2 Press YES FILE NO _Ml KEY N 3 Enter the file number to delete then press YES FILE NO 01CLR N 4 Check that the file number displayed is the file you actually wish to delete If it is press CLEAR If not press NO When the machine returns to standby you will see that there is a greater amount of memory available Substitute Memory If a document is received when your OKIFAX 740 is out of paper or ink or when there is a paper jam the document will still be received in memory At this time the display will read MEMORY RECEIVING When you load more paper replace the ink cartridge or clear the paper jam the document will print automatically Voice Request If during fax transmission or reception you wish to attract the remote operator to the telephone for a voice conversation after the fax exchange has completed press VOICE REQUEST When fax transmission is complete the remote fax machine will emit an audible tone If the remote operator picks up the telephone your fax machine will emit an audible tone When you hear this pick up your telephone handset and press STOP When you hang up
23. a a n es 48 PC Interface COnNEcting sesssesseesesereersererrerereers 62 On Off setting eee eee 55 Operat ON nen ceteeeeeeeeee 63 PC Software 0 ceeececseeceeeeeeseeeeees 63 receiving a fax esee 63 Sending a fak sannara 63 USINE e a r is 62 Personal ID v esssesce ah coguctes coscean steers stsshe 21 Polling CANCELING sisser 31 39 MOGs ce OER Rake 31 ID secure 0 eeeeeececeesteceeeseeeeees 31 printing receive list we 43 TECEPUON tanri riei 37 setting CLOCK sesseeseeesseeeeeserseeeesee 23 SCttINY Po ieo eos 31 38 transmission 0 eee eee eee eee eeee 31 Power Cable varies esis ete ee Naa 9 connecting tO eeeeeeeeceeeeeceteeeeeeees 11 CONSUMPTION ee eeeeeeseeceeeeeneeeeeees 72 On Off switch ccee cece 11 21 PUG lt 22 stevie E takes 11 Safety cepere ioiai inernet 3 56 Print Quality ink nozzle test siiente 57 SCUHING oe esea E RESE E 25 Printing activity report seses 42 43 memory file list 0 ee 43 memory files sesser 39 polling reservation list 0 43 receive polling list 43 PE CUC HON sense enrera 26 Teport AULO oi spin gi 43 reports amp lists sesser 42 RX result aen raees sen 43 telephone number list 42 TA resultant oi nd late 43 user parameter list ceeeeeeeeeeee 42 R Receive Mode description sssessseeseeeeeeresrerrerersee 35 setting the default 51 Redial Count Cescription ies repeish epikse 30 SENE n ee ees 52 Reserved
24. blems in telephone conversation being experienced by both parties to the call 74 iii Such that any apparatus which forms part of the RBS or is connected via it is so connected that no signals of any kind may be conveyed between that apparatus and a PSTN circuit or vice versa except by means of other apparatus that does not materially affect the electrical conditions presented to one another by that apparatus and the PSTN Further information is contained in the proposed British Standard for RBS to PSTN lines TEL FAX Change Over When the OKIFAX 740 is in changeover mode care must be taken to ensure that you only connect the apparatus to telephone lines not listed in the telephone directories issued by the Public Telephone Network Operators The telephone number of this apparatus should not be issued to other parties without instructions concerning the correct method of making calls to this apparatus While operation may be possible initially changes to or modernisation of the network taking place in the normal course of events may result in the apparatus being connected to a network service with which it was not designed to be compatible Failure of the apparatus to work under these circumstances may not be the responsibility of the network operator If such difficulties are experienced please consult your OKIFAX supplier NOTE 2 A Relevant Branch system RBS is a telecommunication system other than a public teleco
25. ed as a 9 way D type socket Pin assignments are as follows Pin Signal Note 1 Data Carrier Detect DCD 1 2 Receive Data RD 2 3 Transmit Data TD 3 4 Data Terminal Ready DTR 1 This facility enables a PC running a fax program such as 2 Signal Ground SG 6 Data Set Ready DSR 1 WinFax Pro or LaserFax to send and receive fax messages ith h d fori di ae 7 Request To Send RTS without the need for intermediate printing 8 Clear To Send CTS 9 Ring Indicator 4 In addition to an IBM compatible PC you will need a suitable PC fax application program such as WinFax Pro Notes 1 Pins 1 4 amp 6 are connected together inside or LaserFax and an RS 232 serial data cable to connect the fax machine the PC interface to a serial COM port on the PC 2 Data on pin 2 in received from the telephone line and sent to the host PC 3 Data on pin 3 is sent from the host PC to the telephone line 4 No connnection 62 PC Software Settings Your PC fax program will normally provide several communication settings which need to be adjusted to suit the external fax modem in this case your OKIFAX 740 Appropriate settings are as follows Generic Class 1 software flow control Modem type Modem initialisation Leave at default setting Pulse Tone dialling Set to suit your local telephone network the same setting as used in your OKIFAX 740 Detect dial busy tones On Use ECM for Tx Rx Usually on Max baud ra
26. eeeeneeeeee 60 CATIE eee r e EE 9 CHANGE INK message 67 cleaning or changing 57 CONSETVA ON 000 eeeeceseeceeeeeeeeeeeee 25 INK LOW message e eee 67 INS TALIM pnan 14 nozzle testirani heard cane ts 57 COLE E ET 40 L Line Select select tone pulse dialling 53 M Memory IMStAllING lt cssscscssssssssbssssssssapeeseecsons 64 tESUNG oeae a e EEk 65 Memory Files deleting enirn oireeseesi 40 PINNE s r tseiiiisi istisne 39 PECCLVING arriet enneint 40 transmitting oo eee eeeee 33 Memory Reception eee 39 Memory Transmission 06 33 P Packing checking contents eee 9 removing transport materials 10 Paper Car 1OF es ot hie eae hse 56 Catch tray 238k ee tissue 10 CHECK PAPER FEED message 69 CHOOSING aiaa naaa 15 feed roller ies mienie 10 feeder Aee a N A 10 Installing oe eee eee 15 jam clearing nesses 61 loading scenon n i 15 NO PAPER message eeee 67 No Of sheets ceeeceessceeeeeeseeeeeeee 72 release LEVER verictesibewcecentees 6l REMOVE PAPER message 69 SIZE E A EEEE gees 25 SIZES a ea A E S 15 suitable types seeseeeeseeseeeeeeeeeeee 15 S PPOTT e n e E O E 9 ANSI esaeen reeet oen eogi pae iE Ea S 10 unsuitable types eee 15 width lever nonnii 16 Password INCORRECT message 68 restricted ACCESS cceeceeeeee 48 53 SET PASSWORD message 68 SEMINE dees sats ar
27. ephone numbers are correctly entered This apparatus is also approved for use as an extension instrument to compatible PBXs The supplier of the apparatus should be consulted for an up to date list of PBXs with which this apparatus is compatible The handset can be used to make 999 calls to the Emergency Services The second telephone or answering machine must be connected to the TEL 2 jack by means of the two way adaptor provided The apparatus is suitable for connection to PBXs which return Secondary Proceed Indication In these situations please insert pauses between the initial access digit and the number to be dialled to the PSTN Series Connection NOTE 1 The OKIFAX 740 causes a voltage drop of 1 35V when passing a PSTN current up to and including 40mA dc Do not connect the OKIFAX 740 with apparatus which with associated wiring causes the aggregate of the voltage drops to exceed a value of 2V at a PSTN line current of 40mA dc The 2V level indicates the maximum impairment that may be introduced between the terminal apparatus and the Network Terminal Point NTP of a Relevant Branch system RBS containing the apparatus Only one OKIFAX 740 should be connected between any series connected apparatus and the PSTN Difficulties may occasionally be experienced when making calls from other apparatus connected to the PSTN via the series apparatus Such difficulties may include i Difficulty in making calls ii Pro
28. he use of proprietary cleaners and polishes Especially avoid contact with solvents which may discolour or damage the casing 3 Ensure that no liquids enter the inside of the machine at any time Should this happen by accident do not apply power but call for service 4 Ensure that all surfaces are completely dry before restoring ac power to the machine 56 Ink Nozzle Test Function 52 This function prints a test pattern to check print quality 1 Press FUNCTION 5 2 NOZZLE TEST Y N 2 Press YES INK NOZZLE TEST A test pattern will print then your OKIFAX 740 will return to standby If print quality is poor clean or change the ink cartridge or clean the ink carrier contacts Cleaning or Changing the Ink Cartridge Function 53 If you notice that print quality becomes poor showing light or dark bands across the width of the page you may be able to effect an immediate improvement by careful cleaning of the ink cartridge Follow the procedure below 1 Press FUNCTION 5 3 CHANGE INK Y N 2 Press YES COVER OPEN amp CHG 3 Press the cover release tab and raise the top cover to its fully open position 57 4 Gently push the top of the ink cartridge towards the 6 To clean the cartridge use a lightly damped clean rear of the machine until its snaps free lint free cloth to gently wipe clean the copper areas including the contacts 1 and the ink nozz
29. hed telephone network PSTN or private branch exchange PBX Direct coupled Width Length Thickness Weight 216mm 203mm Horizontal Vertical 220mm max 104mm 750mm 0 05mm 0 15mm 52 g m 120 g m 8 lines mm 3 85 lines mm standard 7 7 lines mm fine 17 sec 1 sec MR ITU T No 1 chart 24 sec 2 sec memory 46 sec 4 sec immediate MH MR 9600 7200 4800 2400 bit s 71 Recording method Scanning method PC interface Power consumption Document feeding Recording paper feeding Dimensions Weight ECM Halftone Memory Ink jet printing CIS 9 pin D type socket Signals conform to CCITT V 28 Class 1 fax interface PC software not supplied Standby 12W Transmit 20W Receive 23W Copy 28W 20 sheets max face down 150 sheets max automatic Width 363 5mm Length 285 5mm 358 5mm Height 173 5mm 255 5mm 7 Kg Standard 32 grey scales 0 5Mbyte standard 1Mbyte upgrade option 72 Statutory User Information UK only The OKIFAX 740 is approved for connection to telecommunications systems specified in the instructions for use subject to the conditions set out in them The BABT approval number for the OKIFAX 740 is The OKIFAX 740 has a REN ringer equivalence number value of 1 The REN is a customer guide indicating the maximum number of apparatus that should be simultaneously connected to the line
30. ion 21 You can allocate frequently used numbers to groups Using this feature your OKIFAX 740 can transmit a document to all destinations in a group in sequence from just one initiating action You can enter up to 5 groups each having up to 30 fax numbers Fax numbers may appear in more than one group if you wish Note If you reprogram a Quick Dial number it will be removed from any groups to which it belonged 1 Press FUNCTION 2 1 GROUP DIAL Y N 46 Press YES GROUP W A E Press a one touch key from A to E GROUP A Y N C To begin entering numbers in this group press YES To select a different group press NO To clear all numbers from this group press CLEAR A QUICK MEKPAD Enter a Quick Dial code by pressing the appropriate one touch key A to J or a two digit code from 10 to 59 via the numeric keypad A QUICK 10Y N C 6 To enter this number into the group press YES To choose a different number press NO To remove this number from the group press CLEAR 47 Restricted Access Your OKIFAX 740 has a special security feature which you can utilise to prevent unauthorised use Using this feature you can allocate a password which must be entered before anyone can dial out To apply password protection two steps are required 1 Turn on Restricted Access Mode in the User Parameters list 2 Set a4 digit password
31. it for the message TRANSMITTING to appear in the display 5 Hang up the telephone handset Dialling with the Numeric Keypad This method is used to send fax messages to infrequent destinations frequent destinations may be programmed into the Quick Dial feature 1 Prepare your document to send as described earlier see Prepare to Send With your document loaded the display will read QUICK MI KEYPAD or DIAL KPAD QUICK Press QUICK if necessary so that the display reads DIAL KPAD QUICK Dial the number you require using the numeric keypad If you enter an incorrect digit press CLEAR to erase it If you are connected via an internal telephone exchange which requires an access digit usually 9 for an outside line followed by a short pause press PAUSE after the access digit This will appear in the display as Press START to commence dialling 28 The call is placed automatically When the remote fax machine answers the message TRANSMITTING is displayed and your document is sent During the transmission the remote identification name or telephone number is displayed When transmission is complete your OKIFAX 740 returns to standby automatically Dialling with the Quick Dial Feature Your OKIFAX 740 has 60 memories to store frequently called telephone numbers 10 numbers can be stored for one touch dialling using the keys A to 4 and a further 50 numbe
32. ity you must set the PC Interface function to OFF PC I F MODE Y N 1 To turn this mode ON or OFF press YES IF ON OFF The current setting ON or OFF will flash 2 Press to turn this facility ON or to turn it OFF 3 Press YES to confirm your choice and return the machine to standby 55 Routine Maintenance Your OKIFAX 740 is designed to give reliable and trouble free operation for many years However occasional care and attention to the items covered in this section will help to ensure optimum performance Care of Recording Paper Your OKIFAX 740 is designed to print on ordinary plain paper Paper designed for use in inkjet or laser printers or copiers should be satisfactory in most applications 1 Store paper sealed in its wrapper until required for use and store flat in a clean dry environment Damp paper causes poor print quality and may result in paper jams and misfeeds 2 Avoid overloading the automatic sheet feeder It is designed to hold 150 sheets maximum 3 Ensure that the paper guide is set to the correct width Letter or A4 for the size of paper in use Cleaning External Surfaces If you wish to clean the outside of your fax machine follow the precautions below 1 Switch off power to your OKIFAX 740 and remove the ac power plug from the wall or floor socket 2 Useaclean damp but not soaking wet cloth to gently wipe clean the external surfaces Avoid t
33. lar to that for an external telephone see under Installation TAD Ring Count Function 51 When using a telephone answering machine with your OKIFAX 740 it is necessary to set the TAD Ring Count to determine how quickly your fax machine answers an incoming call To set the TAD Ring Count 1 Press FUNCTION 5 1 SET TAD I F Y N 2 Press YES TAD RING 1 Y 3 Press until the required number of rings is displayed then press YES SILENCE 05SEC Y Your OKIFAX 740 will switch to fax receive if no incoming voice is heard for a set period of time 4 Press to increment the silence waiting period from 5 to 30 seconds in 5 second intervals then press YES When correctly set up your OKIFAX can receive incoming voice or fax messages completely unattended 36 Polling Reception This feature enables your OKIFAX 740 to call other fax machines and request a document from them The remote machines must of course be set for polling transmission This application is useful if for example you wish to collect reports or other documents from each of your branch offices Delayed polling reception allows this activity to be carried out at night taking advantage of off peak telephone call charges There are two kinds of polling transmission Free Polling Any fax machine with remote polling facilities can call and request document which has been prepared ID Polling The
34. lear recording paper jam Check condition of recording paper stack Try fanning the stack in case sheets are sticking together If paper is damp replace it If the problem persists call your dealer for service 69 Function Summary Function Description 10 11 20 21 22 23 24 25 26 30 31 32 33 34 Polling transmission amp reception Memory transmission Quick Dial entry and edit Group Dial entry and edit ID Code entry and edit Password entry and edit Personal ID entry and edit Sender ID entry and edit TSI CSI entry and edit Activity report printing User setup list printing Telephone number list printing Receive polling list printing Memory file list printing Function Description 40 41 42 43 44 45 46 47 48 50 51 52 53 54 60 61 62 Date and time adjustment Speaker volume adjustment Buzzer on off Print quality selection Recording paper size Reduction ratio Document page count User parameter set up Report auto printing set up Total transactions check TAD interface set up Ink nozzle test Ink cartridge change Memory test Print memory file Delete memory file Delete receive polling file 70 Specification Applicable telephone line Communication system Document Effective scanning width Effective recording width Resolution lines mm Transmission speed ITU 1 Reception speed ITU 1 Coding scheme Modem speed Public switc
35. left opposite the loading tab 1 _ 6 Squeeze the top of the cartridge towards the front of the carrier until it snaps into position 3 Carefully remove the ink cartridge from its packing Note Hold the cartridge by its top Do NOT touch the copper area contacts 1 or nozzles 2 ai E 7 Lower the top cover and press down firmly to close Note Do not remove the ink cartridge except to replace it or if your printer is to be transported The ink nozzles will dry out if exposed for long periods of time 4 Carefully peel off the tape covering the print head 14 Installing Paper Three sizes of paper may be used Your fax machine uses plain paper to print incoming A4 210 x 297mm messages Any paper suitable for use in a standard ink jet US Letter 8 x 11 216 x 279mm printer may be used US Legal 8 x 14 216 x 356mm Choosing Paper Loading Paper Examples of suitable paper types are Depending upon thickness up to about 150 sheets of paper may be loaded into the paper feeder e inkjet printer paper e copier paper 1 Remove paper fresh from its wrapping e laser printer paper e plain bond paper 2 Fan the sheets to ensure no sheets are stuck together e recycled bond paper Examples of unsuitable paper are e continuous form feed paper e erasable bond paper e synthetic paper e thermal paper e multi sheet forms and documents e chemically treated multi part forms e paper with embos
36. les 2 on the under side To remove any dried ink from the nozzles hold the damp cloth against this area for about three seconds 5 Holding the cartridge by its top lift it free of the carrier 7 Still holding the cartridge by its top ensure it is the Avoid touching the copper areas with your fingers correct way round for re loading copper contacts towards the front of the machine and lower it back into the carrier 58 8 Place your thumb on the loading tab and your finger behind the top of the cartridge then gently squeeze the tab and cartridge together until the ink cartridge snaps into place 9 Close the top cover pressing down firmly to lock it down NEW INK Y N 10 Press YES or NO as appropriate 11 Run a nozzle test to check the print quality 59 Cleaning the Ink Carrier Contacts The ink carrier contacts are located inside the ink cartridge carrier To clean them it will be necessary to again remove the ink cartridge 1 Remove the ink cartridge see pages 49 50 Use a clean dry cloth to reach into the ink carrier and wipe the contacts clean Re install the ink cartridge see pages 50 51 Run a nozzle test function 52 to re check the print quality If print quality is still poor replace the ink cartridge If there is still no improvement contact your dealer for service Cleaning the Document Feeder The feed rollers in the document feeder may become smo
37. lication Off Off Standard Ordinary clear black amp white text or line drawings On Off Fine Documents which contain fine detail including very small print On On Photo Documents containing photographs or other full colour pictures To set the resolution press RESOLUTION until the appropriate LED s are illuminated Select the required contrast Press ORIGINAL until the display confirms Light Normal or Dark Note Place the document face down top first into the document feeder You may load documents up to 20 pages Ensure that documents are flat undamaged dry and contain no paper clips or staples If a document to be sent cannot meet these requirements photocopy it and use the copy If the Page Count feature is turned on you will be prompted to enter the number of pages in your document If you do not wish to enter this detail on this occasion press NO Throughout this guide where a dialling prompt appears in the display the quick key switches back and forth between keypad number entry and quick dialling of stored fax numbers 27 Transmission After Voice This method of transmission is used if you have been in conversation with the remote party and you then wish to send a fax before hanging up 1 Load your document face down top first into the document feeder 2 Ask the remote party to press their Start key 3 Press START while still keeping your telephone off hook 4 Wa
38. lin 24 Tel 353 0 1 459 8666 Fax 353 0 1 459 8840 80
39. mmunication system that iS i Run under a license granted or having effect under section 7 of the Telecommunications Act 1984 ii Connected to one or more PSTN lines 75 Line Socket Installation UK only To request the installation of a socket for the connection of your OKIFAX 350 to the telephone network you should send a postcard containing the following information to your local BT Sales Office 1 The model no of your fax machine OKIFAX 740 2 The approval no of your fax machine 3 The number of extension sockets you require 4 Your name address and telephone number The card should be signed and dated Note If your wiring does not belong to British Telecom then it is not necessary to apply to BT for socket installation 76 Index B Buzzer On Off setting eee 24 C Cleaning external surfaces cccceeceeceeeeee 56 ink Carrier CONACTS ccccceceeeeee 60 ink cartridge oo eee eels 57 Contrast SENE o o RER ashen 27 setting the default 50 Control Panel ccccccsscccecesesseeeeee 17 CSI TSI AAEE ae EET 23 D Document CONCITION seriene i nn 27 Documents No Of pages rainane opes 15 F Fax Numbers dialih isecite setis 28 30 PODS seakan saaie 46 PEANT enn ee reee 42 programming 0 eect eens 46 Fax numbers Calg scopro iieiea 29 Function SUmMmary sseeeseeeeeeeereeeee 70 I ID Code SEND epres sipo o aie Seu 37 Ink carrier contacts 0 eeeeece
40. n press YES 3 To return to standby press FUNCTION Receive Mode RECEIVE MODE Y N 1 To set receive mode press YES To move on to the next parameter press NO RECEIVE FAX N 2 Press until the required setting is displayed then press YES 3 To return to standby press FUNCTION 51 Redial Count REDIAL COUNT Y N 1 To adjust the redial count press YES To move on to the next parameter press NO REDIAL M KPAD Y 2 Enter the required number of call attempts from 1 to 5 then press YES 3 To return to standby press FUNCTION Ring Resp SET RING RSP Y N 1 To set the number of rings in FAX mode press YES To move on to the next parameter press NO COUNTER 1 KPAD Y 2 Enter the number of rings required from 1 to 9 then press YES 3 To return to standby press FUNCTION 52 Line Select Restricted Access LINE SELECT Y N LIMIT TX Y N 1 To select either pulse or tone dialling press YES 1 Press YES to turn on restricted access To move on to the next parameter press NO To move on to the next parameter press NO DP MF Y TX ON TX OFF Y 2 Press for Dial Pulse or 4 for Touch Tone then press 2 Press for ON or for OFF then press YES YES Note ON requires a password before anyone may transmit 3 To return to standby press FUNCTION a document 3
41. ny one power line should not exceed 15 amperes Do not exceed this unless you know that the power line your equipment is plugged into has a rating above 15 amperes Aside from the routine maintenance described in this manual don t try to service the machine yourself opening the cover may expose you to shocks or other hazards Do not make any adjustments other than those outlined in the manual you might cause damage requiring extensive repair work If anything happens that indicates that your OKIFAX 740 is not working properly or has been damaged unplug it immediately and contact your Oki dealer for service These are some of the things to look for e The power cable or plug is frayed or damaged e Liquid has been spilled into the housing or the machine has been exposed to water e The machine has been dropped or its cabinet has been damaged e The machine doesn t function normally when you are following the operating instructions Contents Safety veces asen ieee ek Aiea e 3 FUNCTION Key ei icanhe techies 18 RESOLUTION Key iinet ieaie ai 18 Installation T EPEE ATE E 9 MEMORY koy 19 Unpacking oe e a taane kea EA Eri 9 CLEAR Key 323 308 0080 rine 19 Removal of Transport Materials 0 eee eeeeeseereee 10 3 QUICK KEY inaen aaa ea E teeter bxth acts 19 Connecting to Power and Telephone Network 11 Connection 6f Telephone Optional 12 REDIAL PAUSE Key ssesessesessesessesessesessssesresessee 19 pa Eee
42. oth over time due to paper dust residue Cleaning with a damp cloth will bring back the proper friction for reliable document feeding 1 Switch off your OKIFAX 740 and disconnect from ac power Press the cover release tab and raise the top cover to its fully open position Wipe the upper and lower feed rollers clean with a clean damp cloth Lower the top cover and press down firmly to lock it closed Reconnect ac power and switch on 60 Clearing a Document Jam 1 Press the cover release tab and raise the top cover to its fully open position 2 Gently pull out the document towards the front of the machine 3 Lower the top cover and press down firmly to lock it closed Clearing a Recording Paper Jam Press the cover release tab and raise the top cover to its fully open position 2 Pull forward the blue paper release lever 1 to release the paper Y Carefully withdraw the jammed sheet Return the blue paper release lever 1 to its original position Lower the top cover and press down firmly to lock it closed 61 Using the PC Interface Connecting the PC Your OKIFAX 740 is equipped with a serial interface 1 LaserFax is normally supplied with a suitable RS 232 data for connection to a serial COM port on a PC cable other programs may not If you need to purchase a cable contact your dealer or usual PC accessory supplier The PC interface port on your OKIFAX 740 is present
43. red fax numbers QUICK Key This key is used to initiate quick dialling of stored fax numbers Pressing QUICK followed by a two digit number or a one touch quick dial key selects one of up to 60 stored fax numbers REDIAL PAUSE Key This key redials the most recently dialled fax number It is also used to enter a brief pause in a stored fax number such as the pause sometimes required after the access digit for an outside line via an internal telephone exchange HOOK VOICE REQUEST Key This key is used to place the machine in an on line state for manual dialling so that you may monitor the audible progress of a call It is also used to signal to the remote party that you require voice communication after the currently transmitting or receiving fax message POWER ALARM Light This light illuminates when power is applied and the machine is switched on In the event of a malfunction or if recording paper runs out this lamp will flash on and off 19 TEL TEL FAX amp TAD Lights These three lights indicate the selected receive mode The available modes are Fax Normal dedicated fax mode with auto answer Tel Manual voice fax receive without auto answer Tel Fax Voice fax receive with auto answer and audible indication TAD Voice fax receive with auto answer and support for an external telephone answering machine These modes are more fully explained later in this book COMMUNICATION Light This light illuminates du
44. ring fax transmission or reception VOICE REQUEST Light This light illuminates during fax transmission or reception when either operator has pressed the VOICE REQUEST key At the end of the fax message and audible alarm sounds to attract the operator s attention FINE amp PHOTO Lights These lights indicate theresolution selected Fine resolution is appropriate for documents with very small print or other fine detail Photo resolution is appropriate for photographs coloured documents or those with several shades of grey Standard resolution both lights off is appropriate for most normal black and white documents MEMORY Light This light illuminates when memory transmission has been selected or when memory reception is in progress 20 Initial Settings 1 Ensure that the ac power socket if switched is turned The next task is to adjust a number of settings in your on Set the ac power on off switch 1 on your OKIFAX 740 to ON The display reads INITIALIZE WAIT After a few seconds the display reads READY 99 12 00 Three items are displayed Machine Status READY Memory Available 99 and the Time 12 00 OKIFAX 740 memory These settings will be stored even after power is turned off Personal ID Function 24 This item holds your name or any other text which will appear on the remote display if this function is supported 1 Press FUNCTION 2 4 PERS
45. rs may be stored in memory locations numbered 10 to 59 accessed via the numeric keypad This section describes how to dial a frequently used number using the Quick Dial feature It is assumed that your frequently used numbers have already been programmed into the OKIFAX 740 memories For information on programming numbers see later in the Programming section Prepare your document to send as described in Prepare to Send earlier QUICK MI KEYPAD or DIAL KPAD QUICK Press QUICK if necessary so that the display reads QUICK MI KEYPAD For one touch dialling press the appropriate one touch key A to u For two touch quick dialling enter the appropriate two digit memory number via the numeric keypad Note Five one touch keys are provided for memories A to E To access memories F to J first press SHIFT then press the appropriate one touch key 29 The call is placed automatically and transmission begins when the remote fax machine answers At completion your OKIFAX 740 will return to standby On Hook Dialling This function enables one handed dialling with audible progress monitoring if you have the volume setting above minimum This can be useful for example if you have a telephone connected and wish to make a voice call and pick up when the remote party answers 1 If you intend to send a fax message prepare your document to send as described earlier 2 Press HOOK 3
46. s 42 Activity Report Function 30 eseese 42 User Setup List Function 31 oo eeeeeceeneeees 42 Telephone Number List Function 32 oe 42 Receive Polling List Function 33 ceeeeeeeeees 43 Memory File List Function 34 eee ceeeeeeeeeeeees 43 Report Auto Printing Function 48 eee 43 Programming Fax Numbers secere 46 Programming Quick Dial Numbers Function 20 46 Programming Fax Number Groups Function 21 46 Restricted ACCCSS sce sisiesenesSbeccGeliiets ook eink a e 48 Setting a Password Function 23 0 eeeeeesceeneeeees 48 User Setup Function 47 cecccceecceceseeeesteceeneeeeeeeees 49 Contrasti r eea e E ete eee 50 Resolution zsinata a ees 51 Receive Mode sarare aeei 51 Redial Count adinei nna a a s 52 Ring Respi 2e caine aan 52 Line Selecta aeei ie ae a Eee 53 Contents Restricted ACCESS cccecccccesssneeceseeeeseseeeeeseeeeeees 53 Closed Network ooer EA RR 54 Error Correcting Mode ECM cceseeeeeeees 54 PC Interface On Off aR EAR 55 Routine Maintenance arissuca aa 56 Care of Recording Paper 0 0 ce eeeeeeeeseceseceneeeeeeees 56 Cleaning External Surfaces cs eeeeseceseceseceneees 56 Ink Nozzle Test Function 52 ccccccsessecceseereeees 57 Cleaning or Changing the Ink Cartridge Function 53 57 Cleaning the Ink Carrier Contacts eee 60 Cleaning the Document Feeder eeeeeeee 60 Clearing a Document Jam ceeceeeeeceesteceeneeeeees 61
47. sed printing 15 3 Flush the sheets into a neat stack 5 Adjust the paper width levers 1 amp 2 to either LETTER or A4 as appropriate 4 Pull the paper feeder towards the front of the fax 6 Insert the stack short edge first into the feeder Do not machine to open the feeder chute force but allow the stack to drop in gently under its own weight 7 Return the paper feeder to its original closed position 16 Control Panel LCD Display The display shows the current machine status Ready Transmitting Receiving etc and also gives prompts and messages when making adjustments Numeric Keypad The 10 key numeric keypad is used to enter telephone numbers when dialling or registering quick dial numbers and to enter function numbers when making adjustments Quick Dial One Touch Keys These five keys provide quick dialling of fax numbers stored in memories A to F Shift Light This light toggles ON and OFF when you press the SHIFT key When OFF the quick dial keys select fax number memories A to E When ON the quick dial keys select memories F to J 17 COPY START Key This key starts the required operation such as transmitting manual receiving or copying a document STOP Key This key stops the current operation such as transmitting receiving or copying a document It is also used to cancel an alarm signal after a malfunction
48. switch the current setting between ON an OFF When the setting is correct press YES to confirm NEW FILE R Y N 44 9 10 11 To set or cancel auto printing of the memory file list press YES To move on to the next report press NO then skip to step 11 AUTO SET ON Y Press to switch the current setting between ON an OFF When the setting is correct press YES to confirm NEW POLL R Y N To set or cancel auto printing of the memory file list press YES To reurn to standby press NO 45 Programming Fax Numbers Programming Quick Dial Numbers Function 20 Your OKIFAX 740 can store up to 60 frequently use fax telephone numbers 10 for one touch dialling via the one touch keys A to J and 50 via two touch numeric codes 10 to 59 on the numeric keypad keys 0 to 9 1 Press FUNCTION 2 0 PROG QUICK Y N 2 Press YES QUICK NO KPAD 3 To program a one touch key press the appropriate key A to J using the SHIFT key first for F to u To program a two touch code enter the two digit code from 10 to 59 on the numeric keypad 4 Press YES and enter the telephone number to be stored If you enter an incorrect digit press CLEAR to erase it 5 Press YES to confirm your entry Note To erase a telephone number press CLEAR at step 4 and enter the new number if required Programming Fax Number Groups Funct
49. te 9600 bit s Min baud rate 2400 bit s PC Interface Operation In order to use this facility you must first set the PC Interface function to ON If you wish to discontinue using this facility you must set the PC Interface function to OFF see User Parameters Sending a Fax When the PC interface function has been turned on your OKIFAX 740 will operate as an external fax modem Outgoing fax documents may be prepared using a variety of text editors and other programs or with the editor buit into your PC fax program The operation manual supplied with your PC fax program will guide you through the normal operations of sending and receiving fax messages Receiving a Fax To receive messages automatically when your PC fax program is running set the number of rings in the program to a value from 1 to 9 as required If this setting is set to 0 your OKIFAX 740 will not receive messages automatically When set to a value greater than 9 your OKIFAX 740 will receive incoming fax messages without using the host PC Note When an incoming or outgoing fax message is in progress via the PC Interface all buttons except STOP are disabled To halt the progress of a fax transaction in thos mode press STOP on the fax machine or select the STOP function within your PC fax program 63 Installing Additional Memory This kit contains an additional 1MByte extra memory in the form of two memory chips which may be fitted to your
50. teady it might fall and be damaged if you place it on a soft surface such as a rug sofa or bed the vents may be blocked causing it to overheat To protect your OKIFAX 740 from overheating make sure no openings on the machine are blocked Do not put the machine on or near a heat source such as a radiator or heat register If you put the machine in any kind of enclosure make sure it is well ventilated Do not use your OKIFAX 740 near water or spill liquid of any kind into it Be certain that your power source matches the rating listed on the back of the machine If you are not sure check with your dealer or with your local power company Your OKIFAX 740 has an earthed 3 pin plug as a safety feature and it will only fit into a earthed outlet If you can not plug it in chances are that you have an older non earthed outlet contact an electrician to have it replaced with a earthed outlet Do not use an adapter to defeat the earthing The outlet into which you plug your OKIFAX 740 must remain easily accessible at all times To avoid damaging the power cable do not put anything on it or place it where it will be walked on If the cable becomes damaged or frayed replace it immediately If you re using an extension cable or power strip with the machine make sure that the total current required by all the equipment on the extension is less than the extension s rating Generally the total ratings of all equipment plugged into a
51. ter every 35 transactions if auto printing is enabled However you can request this report to print at any time 1 Press FUNCTION 3 0 ACTIVITY RPT Y N 2 Press YES After printing your OKIFAX 740 will return to standby User Setup List Function 31 This report prints a list of all user parameters and their current settings 1 Press FUNCTION 3 1 USER SETUP Y N 2 Press YES Telephone Number List Function 32 This report prints a list of all remote fax numbers stored in memory including all one touch two touch and group numbers 1 Press FUNCTION 3 2 FOR TEL LIST Y N 2 Press YES After printing your OKIFAX 740 will return to standby 42 Receive Polling List Function 33 This report prints a list of all currently programmed receive polling files 1 Press FUNCTION 3 3 FOR POL LIST Y N 2 Press YES After printing your OKIFAX 740 will return to standby Memory File List Function 34 This report prints a list of all files currently stored in memory 1 Press FUNCTION 3 4 MEMORY LIST Y N 2 Press YES After printing your OKIFAX 740 will return to standby Report Auto Printing Function 48 Using this function you may instruct your OKIFAX 740 to automatically print useful reports at appropriate times The automatic reports available are Activity Report A log listing the most recent 35 transac
52. the pins facing away from you i e towards the machine Carefully match up each pin with its corresponding socket on the main board Take care to match the position of each pin carefully so that there is no overlap at either end or at either side 12 13 14 15 16 17 Press the chip into the socket on the main board taking great care not to bend the pins Repeat steps 9 to 12 for the other chip Refit the metal cover so that it snaps back into its original position Restore your OKIFAX 740 back to its original operating position and reload the recording paper Switch ac power on and wait a few seconds for the machine to initialise Observe that the normal READY message appears in the display Carry out a memory test as follows Press FUNCTION 5 4 MEMORY TEST Y N Press YES BASIC MEMORY TEST 65 The word TEST will flash on and off for a few seconds while the test is performed BASIC MEMORY OK Press STOP OPT MEMORY TEST The word TEST will flash on and off for a few seconds while the test is performed OPTION MEMORY OK Press STOP to return your OKIFAX 740 to standby 66 Error Messages Message TOP COVER OPEN NO PAPER REMOVE JAM amp STP CLEAR ORIGINAL PRESS STOP INK LOW CHANGE INK Cause Top cover not closed properly Recording paper has run out Recording paper misfeed or jam Document misfeed or jam Comm
53. tion 46 ceeeceesseceeneeeeees 26 Contents TAaANSMISSION s s2c3se2eht tees Re ARIANA a te 27 Pr pare to Send 2 ieesdesti tae eeeehen a aeeies 27 Transmission After VOICE ccccccceesseceeeeesteeeeeeenees 28 Dialling with the Numeric Keypad eee 28 Dialling with the Quick Dial Feature 0 0 0 29 On Hook Dialling ee eee esecsecseceecsseeeseeees 30 Last Number Redial eecceescceesteceeeteceeeeeeeteeees 30 Auto Red all ereunna A 30 Polling Transmission Function 10 ceeeeeees 31 Delayed Transmission Function 11 eee 32 Memory Transmission cscceeceeseeeseeeeeeeeeeeeeeeeees 33 Reserved Transmission ccccccccccssssececeesteceeeeesees 34 Reception serene a e a EA dete een 35 TEL Modei e eE 35 FAX Mod ne enia enese EE E E NEE 35 TEL FAX Mode ranore anaia e aeien 35 TAD MOE noen n a ATAA 35 TAD Ring Count Function 51 eeeeeees 36 Polling Reception veces vies eit wh a 37 Setting the ID Code Function 22 c eee 37 Setting Polling Reception Function 10 38 Cancellation of Receive Polling Function 62 39 Printing a File in Memory Function 60 00 39 Deleting a File in Memory Function 61 40 Substitute Memory cee eeeceeeeeseeeneeceseeseeeseeeees 40 Voice REQUCSE scaire cs nnn cde ies isttete 40 Using Your OKIFAX 740 as a Copier sses 41 Printing Reports amp Lists wo ee eeeeeeeeseeereeereeeneeenee
54. tions including remote fax number date time and result TX Result A single line report giving confirmation of the last transmission This can be useful if you file an outgoing fax document and wish to include with it confirmation of transmission RX Result A single line report giving confirmation of the last fax message received Memory File List A list of memory files printed each time a new file is added Polling Reservation List A confirmation entry printed each time a new polling file is added 43 To set of cancel report auto printing for any of these reports Press FUNCTION 4 8 AUTO PRINT Y N Press YES ACTIVITY RPT Y N To set or cancel auto printing of the activity report press YES To move on to the next report press NO then skip to step 5 AUTO SET ON Y Press to switch the current setting between ON an OFF When the setting is correct press YES to confirm TX REPORT Y N 5 7 To set or cancel auto printing of the Tx result report press YES To move on to the next report press N0 then skip to step 7 AUTO SET ON Y Press to switch the current setting between ON an OFF When the setting is correct press YES to confirm RX REPORT Y N To set or cancel auto printing of the Rx result report press YES To move on to the next report press NO then skip to step 9 AUTO SET ON Y Press to
55. transmitting machine has a special ID code as a security feature Only a remote machine with the same ID code can request a prepared document Note This feature works with most but not all fax machines equipped with remote polling facilities Setting the ID Code Function 22 To set your OKIFAX 740 ID code 1 Press FUNCTION 2 2 SET ID CODE Y N 2 Press YES ID NO 3 Enter a unique 4 digit code using digits from 0 to 9 and or A to F Use the numeric keypad for numeric digits and the and keys for the letters A to F 4 Press YES to confirm your entry 37 Setting Polling Reception Function 10 To set your OKIFAX 740 for polling reception 1 Ensure that you have set the correct ID code to match the remote machine s see Setting the ID Code Press FUNCTION 1 0 POLL MODE Y N Press YES POL RECEIVE Y N Press YES POLL LATER Y N Press YES if you wish to poll at a later time or No for immediate polling DIAL KEYPAD 8 To enter a number manually enter the number using the numeric keypad If you enter an incorrect digit use the CLEAR key to erase it When the number is correctly displayed press YES to confirm To enter the number using the Quick Dial feature press Quick followed by either a one touch dial key or a two digit memory number NEXT FAX NO Y N To enter another fax number press YES
56. ty S F 01 P 01 94 The display indicates the current file number stored documents are called files the current page number and the amount of memory remaining When scanning is complete the OKIFAX 740 returns to standby if delayed transmission has been selected or it begins to place the first call if immediate transmission was chosen Note To cancel delayed transmission delete the appropriate file from memory function 61 Reserved Transmission This feature enables you to prepare a document for transmission including entering the fax number when your OKIFAX 740 is currently receiving a long transmission This avoids having to wait for the current transaction to complete To set up a reserved transmission 1 we Load your document into the document feeder Press RESERVATION Select the required transmission feature e g manual dialling quick dialling etc Enter the fax number using the keypad or quick dialling When the current transaction is complete your call will be placed and your document sent Note To cancel reserved transmission simply remove your document from the feeder 34 Reception Your OKIFAX 740 provides four modes for call reception e TEL mode e FAX mode e TEL FAX mode TAD mode Each mode is selectable at any time by pressing RECEIVE MODE You may also set the machine s default mode the mode adopted by your OKIFAX 740 when it is switched on by
57. unication error Ink cartridge down to 10 or less Ink cartridge empty Action Close the top cover and press down to lock it closed Replenish Clear jam Clear document jam Press STOP Ensure you have new ink cartridge available Normal operation may be continued Replace ink cartridge 67 Message Cause Action MEMORY OVERFLOW NOT PROGRAMMED INCORRECT PSWD SET PASSWORD MEMORY FILE FULL Internal memory is full You are attempting to use a QUICK number which contains no fax number You have entered an incorrect password The current password is 0000 The current memory file is full No further memory operations are possible until some memory is freed Delete some files If this problem occurs frequently contact your dealer for a memory upgrade Program the required fax number into this memory location or select another memory number which has been programmed Enter the correct password see Restricted Access Valid passwords are 0001 to 9999 see Restricted Access Use immediate transmission until more memory becomes available If this problem occurs frequently contact your dealer for a memory upgrade 68 Message Cause Action NOT REGISTERED REMOVE PAPER CHECK PAPER FEED You pressed REDIAL but no number has been stored The last sheet of recording paper has not ejected Recording paper misfeed Use manual dialling C
58. ur entry 25 Reduction Function 45 It is possible to reduce the vertical size of incoming fax messages so that an over sized message may fit on a single page avoiding paper wastage Six settings are available e 68 Legal to Letter e 85 Legal to A4 e 93 A4 to Letter e 97 Small margin adjustment e 100 No reduction e Auto Your OKIFAX 740 receives the document into its memory and calculates the best reduction figure before printing To set the reduction ratio 1 Press FUNCTION 4 5 SET REDUCN Y N 2 Press YES 3 Press until the required setting is displayed 4 Press YES to confirm your entry Page Count Function 46 This function automatically prints the page count on your outgoing transmissions For example the pages of a three page document will be labelled 1 3 2 3 and 3 3 This enables the receiving party to easily assemble your document and check that no pages are missing When the function is set to ON you will be prompted to enter the actual page count when you insert documents to send To set the page count 1 Press FUNCTION 4 6 PAGE COUNT Y N 2 Press YES 3 Press to set Page Count to ON or to set it to OFF 4 Press YES to confirm your entry 26 Transmission Prepare to Send 1 Ensure the OKIFAX 740 is in standby mode display reads READY 2 Select the resolution required Fine Photo LED LED Resolution App
Download Pdf Manuals
Related Search