Lexmark Scanner MX6500E User's Manual
Contents
1. XR A Authentication Options Use ae Use Kerberos authentication Use a Kerberos ticket to authenticate to network destinations Note This option is available only if the location is set to Network Folder Guest Network Allow the user to access the destination without prompting for authentication credentials Folder Anonymous FTP Use MFP authentication Prompt the user to enter the authentication credentials set on the scanner when they access credentials the application from the scanner control panel The authentication settings for the scanner must be configured appropriately for this option to work correctly Note Select this option if your scanner has been configured to use access controls and a security template has been assigned to the Device Apps access control For more information see the Embedded Web Server Administrator s Guide at www lexmark com a Configuring Scan to Network 6 Use To Prompt for username and Prompt the user to enter authentication credentials password Note Do not select this option if your scanner has been configured to use access controls Use static username and Use the authentication credentials for the destination as specified in the Username and password Password fields without requiring the user to enter them at the touch screen Scan Settings Adjust the settings in this section to determine the default settings that will be used for each2. enter a text string such as a user ID e Name This is the name of the prompt This will not appear on the scanner display Prompt Text This is the text that will appear on the scanner display Default Value Type a default value for the prompt response Users can keep this response or create their own e Minimum Length This is the minimum number of characters users will be allowed to enter in response to the Prompt Text e Maximum Length This is the maximum number of characters users will be allowed to enter in response to the Prompt Text e Password Mask Characters If this is set to Yes then asterisks are shown for each character entered Integer Require users to enter a numeric value such as a PIN e Name This is the name of the prompt This will not appear on the scanner display Prompt Text This is the text that will appear on the scanner display Default Value Enter a default value for the prompt response Users can keep this response or create their own e Minimum This is the minimum value users will be allowed to enter in response to the Prompt Text e Maximum This is the maximum value users will be allowed to enter in response to the Prompt Text e Password Mask Numbers If this is set to Yes then asterisks are shown for each number entered Message Deliver a message on the scanner display This requires no user input e Name This is the name of the prompt This will not appear on the
3. file Over write existing file Automatically replace an existing file of the same name Enable Custom Filename Include information collected from custom prompts or bar code templates as part of the scan file name 1 Select an option from the Available list 2 Click the right arrow to add the option to the file name 3 Use the up and down arrows to arrange the options in the order you want them to appear Other Options Generate a basic XML index file in the destination folder The index lists details about the scan job such as the user if authentication is turned on and the scan settings except for custom scan jobs which have no uniform scan settings The administrator can use this file to write files or use an external application to move or handle files Enable basic XML index file Let users browse through subfolders within the destination folder and select where to save their scan job Allow user to navigate through folders Configuring Scan to Network 11 Allow user to create folder Let users create a subfolder within the destination folder and save their scan job Start in username folder Save each user s scanned documents in a subfolder named for their user name within the create if it doesn t exist destination folder Scan Confirmation Page Select To Include Thumbnail Include a thumbnail of only the first page all pages or none at all Off with the scan confirm
4. of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility For Lexmark technical support visit http support lexmark com For information on supplies and downloads visit www lexmark com 2013 Lexmark International Inc All rights reserved GOVERNMENT END USERS The Software Program and any related documentation are Commercial Items as that term is defined in 48 C F R 2 101 Computer Software and Commercial Computer Software Documentation as such terms are used in 48 C F R 12 212 or 48 C F R 227 7202 as applicable Consistent with 48 C F R 12 212 or 48 C F R 227 7202 1 through 227 7207 4 as applicable the Commercial Computer Software and Commercial Software Documentation are licensed to the U S Government end users a only as Commercial Items and b with only those rights as are granted to all other end users pursuant to the terms and conditions herein Trademarks Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries All other trademarks are the property of their respective owners Index Index A accessing application configuration settings using the Embedded Web Server 18 Address Book Setup configuring LDAP 11 application configuration settings accessing 18 application error 14 B bar codes configuring 9
5. scan 1 Select the option or use the drop down menu next to each setting to set the default value 2 If you want to allow users to modify the default values from the scanner then select the check box next to the appropriate feature If you want to prevent users from modifying the default settings then clear the check box Select To Paper size Specify the paper size of the original document Orientation Specify whether the original document is in portrait or landscape orientation Select Portrait if the height of the page is greater than the width select Landscape if the width of the page is greater than the height Content Specify the content of the original document to enhance scan quality Text This scans original documents that are mostly text or line art Text Photo This scans original documents that are a mixture of text and graphics or pictures e Photo This scans original documents that are high quality photographs or inkjet prints e Graphics This scans original documents that are mostly business type graphics such as pie charts bar charts and animations Sides Duplex Allow users to scan one sided or two sided documents e 1Sided This scans one sided documents e 2 Sided Short Edge This scans two sided documents that are bound along the short edge of the paper 2 Sided Long Edge This scans two sided documents that are bound along the long edge of the paper Configuring S
6. supported 20 C configuring custom prompts 8 FTP destination 4 network folder destination 4 customizing the display icon 18 D destination adding 4 deleting 4 editing 4 destination settings authentication options 5 bar code 9 custom prompts 8 file 10 location 4 name 4 other options 10 page break 9 scan confirmation page 11 scan settings 6 Device Credentials configuring LDAP 11 display icon customizing 18 documents scanning 13 Domain Search Order specifying 11 E Embedded Solutions Framework checking version number 19 Embedded Web Server accessing application configuration settings 18 error occurs when opening a secure PDF 17 exporting a configuration using the Embedded Web Server 19 exporting a configuration using the Embedded Web Server 19 l importing a configuration using the Embedded Web Server 19 importing a configuration using the Embedded Web Server 19 L LDAP configuring 11 N network destination stopped working or is invalid 15 notices 21 0 overview Scan to Network 3 P page break configuring 9 PDF version changing 20 PDF A enabling 20 S Scan to Network overview 3 22 scanner cannot scan to selected destination 16 scanning documents 13 T troubleshooting a network destination stopped working or is invalid 15 an application error has occurred 14 application icon is missing 14 error occurs when opening a secure PDF 17 Scan to Network 15 scanner
7. 8 Code 32 Code 39 Code 93 Data Matrix EAN 13 EAN 8 Interleaved 2 of 5 ITF 14 Patch Code PDF 417 Planet PostNet QR RM4SCC RSS 14 RSS Limited Telepen UPCA UPCE Notices 21 Notices Edition notice March 2013 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification
8. LEXMARK Scan to Network and Scan to Network Premium Administrator s Guide Important This guide is intended for MX6500e March 2013 www lexmark com Contents 2 Contents OvervieW s ssssssssssscscssssssosscceeescsssossccssssssssesesecessssoscssescessssecccscssosssseesssssss 2 Configuring Scan to NetworK sssesessosessesssecssssesossesecssssseosesoseoseesssssessesee Configuring a AEStINATION ccccccccccccceccecsesssnsaseceececcesssesnsssueseececceseseceessusaeeseecesssecsesssusauessueaususaeeseeseness 4 Configuring destination SCttiNgS cccccccccccsssssssssneceseecececesceceseseesseseeseseeceseeeessusseessusaeaeesececessuaseseeseeeness 4 Gontigunimg LDAP ironii a E A E auunesaeadceesasencntesontensauscentetss 11 Using Scan to NetworK essesessesecsecseseesscosesessssecsesecseosesessesssseseesesseseessse L Scanning COCUIMENES cara eE e Ea E E E a E 13 Troubleshooting essssssecssssescssesecsssssssssesssosecssssecossoseossssecossesessesseessses L Scan to Network troubleShooting ccssscccccccccccescssessssnsseecesecceecesscesesnsnsseeseeceeeceesesessesauaueeeeeesesseaeesees 14 The application icon is missing from the HOME SCrEEN ccccesssssecesesesseecceessnsseeeecesssseeeecessuseceeesesesaeaeseeeeees 14 An application error has OCCUITE icici aiae aaae aa eaaa Ei aaa a iE 14 A network destination stopped working or is invalid ccccsscsccceessseceeeees
9. an documents of mixed paper sizes into a single file Edge to Edge Contrast Determine if the document will be scanned edge to edge Increase or decrease the difference between lights and darks in a scanned image Darkness Adjust how light or dark images will turn out in relation to the original document Shadow Detail Background Removal Na Increase or decrease the amount of detail in shadows on a scanned image Lighten or darken the background of a scanned image Configuring Scan to Network 8 Select L Scan Preview Determine if the user should see a scan preview of the first page or not Off If Advanced Scan Preview is enabled then the user has additional options available from the preview screen such as automatic and manual crop rotate pages contrast and darkness sss ee E Custom Prompts With custom prompts you can require input from users or deliver messages to them through the scanner control panel To add a custom prompt 1 Under Custom Prompts select Enable Custom Prompts 2 Click Add 3 From the drop down list select the type of custom prompt you want to add 4 Adjust the settings and then click Save 5 Use the up and down arrows to arrange the prompts in the order you want them to appear to the user You can add six types of prompts to each destination Required fields are in italics Select e String Require users to
10. ation page Print Confirmation Determine if a confirmation page will be printed after a scan job Select Allow User to Choose to let Page the user choose whether to print a confirmation page or not Email Confirmation E mail a confirmation page To include the status of the associated scan in the subject line of the e mail message select Append scan status to Subject line Note When Email Confirmation is used the scanner must be configured to use an e mail server For more information see the documentation that came with your scanner Configuring LDAP If your network uses LDAP then the scanner may be required to connect to the LDAP authentication server to retrieve network share or FTP path information for network destinations Notes e If your scanner has been configured to use LDAP authentication for user access then some or all of the needed settings may have been configured previously e Modifying or deleting an existing LDAP profile can affect user access to the scanner or to individual scanner functions Address Book Setup 1 From the Embedded Web Server click Settings gt Security gt Security Setup 2 Inthe Advanced Security Setup section click LDAP gt Address Book Setup 3 Configure or verify the following settings Server Address This is the IP address or host name of the LDAP server where authentication will be performed e Server Port This is the port number the Embedded Web Server will us
11. can to Network Select Format To Specify the output for the scanned image Note The Secure PDF file format is not available on devices running the Embedded Solutions Framework eSF version 1 2 TIFF This creates multiple files or a single file The file size is usually larger than an equivalent JPEG Note If Multi page TIFF is turned off in the Settings menu of the Embedded Web Server then this option saves one page in each file e JPEG This creates and attaches a separate file for each page of the original document viewable on most Web browsers and graphics programs PDF This creates a single file with multiple pages viewable on Adobe Reader Secure PDF This creates an encrypted PDF file that protects the file contents from unauthorized access e XPS This creates a single XPS file with multiple pages viewable on an Internet Explorer hosted viewer and the NET Framework or by downloading a third party standalone viewer Resolution Color Custom Job Adjust the quality of the scanned document If users will be scanning photographs drawings with fine lines or documents with very small text then increase the resolution setting Notes Higher resolution settings result in larger files e The maximum scan resolution for color images is 300 dpi and the maximum for grayscale images is 600 dpi Determine if the document will be scanned in color or in black and white Sc
12. cannot scan to selected destination 16
13. d password authentication you must first reconfigure the password to be able to use the authentication credentials for the destination For more information see authentication options topic Ifatimeout occurs and a blank screen appears then refresh the Web browser and then click Apply Checking which version of the Embedded Solutions Framework is installed on a scanner 1 Obtain the scanner IP address From the scanner home screen e From the TCP IP section in the Network Ports menu e By printing a network setup page or menu settings page and then finding the TCP IP section Note An IP address appears as four sets of numbers separated by periods such as 123 123 123 123 2 Open a Web browser and then type the scanner IP address in the address field 3 From the Embedded Web Server click Reports gt Device Settings 4 Scroll down until you see Embedded Solutions usually found near the bottom 5 Inthe Embedded Solutions section note the value next to Framework This signifies the installed version Appendix Changing the PDF version 20 Note In compliance with ISO standards PDF A is incompatible with the Secure PDF setting for the application If you enable PDF A select PDF in the application settings 1 From the Embedded Web Server click Settings or Configuration 2 Click E mail FTP Settings gt E mail Settings 3 Under E mail Settings select the PDF version Supported bar codes Code 11 Code 12
14. domain name to the Domain Search Order list under the scanner network setup CHECK THE SYSTEM LOG FOR RELEVANT DETAILS 1 Obtain the scanner IP address From the scanner home screen From the TCP IP section in the Network Ports menu e By printing a network setup page or menu settings page and then finding the TCP IP section Note An IP address appears as four sets of numbers separated by periods such as 123 123 123 123 2 Open a Web browser and then type the scanner IP address in the address field The Embedded Web Server page appears From the navigation menu on the left click Settings gt Apps gt Apps Management Click the System tab gt Log From the Filter menu select an application status a uu A WwW From the Application menu select an application and then click Submit Troubleshooting 16 Scanner cannot scan to the selected destination MIAKE SURE THE DESTINATION IS VALID Verify that the destination is valid in the application configuration settings If the destination has been moved then the network address may have changed The destination network address can be accessed from the Embedded Web Server IF THE SCANNER AND DESTINATION RESIDE IN DIFFERENT DOMAINS THEN MAKE SURE THE DOMAIN INFORMATION IS SPECIFIED If the destination exists within a different Windows domain than the scanner then you can edit the destination from the application configuration page and enter the appropriate Windows domain infor
15. e to communicate with the LDAP server The default port is 389 Use SSL TLS Make sure you select None for this setting LDAP Certificate Verification Make sure you Select Allow for this setting e Use GSSAPI Make sure the check box is cleared e Mail Attribute This is the mail attribute of the LDAP server Search Base This is the search base used on the LDAP server Configuring Scan to Network 12 e Search Timeout This can be from 5 to 300 seconds e Use user credentials Make sure the check box is cleared 4 Click Submit to save changes or Reset Form to clear all fields Device Credentials 1 From the Embedded Web Server click Settings gt Security gt Security Setup 2 Inthe Advanced Security Setup section click LDAP gt Address Book Setup gt Device Credentials 3 Configure or verify the following settings Anonymous LDAP Bind Make sure this check box is cleared e Distinguished Name This is the distinguished name of the print server or servers e MFP s Password This is the password for the print servers 4 Click Submit to save changes or Reset Form to clear all fields Specifying the Domain Search Order Your scanner will use the Domain Search Order list to locate devices and resources residing in different domains on your network 1 From the Embedded Web Server click Settings gt Network Ports gt TCP IP 2 Inthe Domain Search Order box type the names of all domains found on your n
16. eing pressed This field is optional 3 Save or discard your changes Appendix 19 Exporting and importing configuration files Note When you export a configuration file for this application any bar code templates created with Bar Code Discovery will be included in the file This applies to bar code templates associated with a destination Exporting and importing a configuration using the Embedded Web Server You can export configuration settings into a text file and then import it to apply the settings to other devices 1 From the Embedded Web Server click Settings gt Apps gt Apps Management 2 From the list of installed applications click the name of the application you want to configure 3 Click Configure and then do one of the following e To export a configuration to a file click Export and then follow the instructions on the computer screen to save the configuration file Notes IfadVM Out of Memory error occurs then repeat the export process until the configuration file is saved When you export a configuration file the password specified in the Authentication Options section will be excluded e To import a configuration from a file click Import and then browse to the saved configuration file that was exported from a previously configured device Notes Before importing the configuration file you can choose to preview it first When you import a configuration file with a static user name an
17. eseeeceesesseeeeeesessaseeeessesseseseeeeesenaea 15 Scanner cannot scan to the selected destination eecceesesceeceseeeeeeeceeeneceeeaeeceesaeceseaeesesaaeeseaaeeseeaaeeeeeeaeenes 16 An error occurs when opening a secure PDF fil ccccccessssscceecesseececesssseececessecsseeecesssseseecesceesueesaeeeseesenaes 17 ApPpendiK sessssssessesssersesosossesiso sesesosessesnisose esovsessrossssesvise essbsessssssissteesssss LO NOTICES cccesacccteccaccanGuccacacnchartecaeceacscaueacansataeannucaceusmansenantacanuueaeeeewasetesaceecenee DPM OK AEN AE EE E AEE E AE E ee Overview 3 Overview Scan to Network lets users scan their documents to network destinations specified by the administrator After establishing the destinations shared network folders in the network complete the setup process by installing and configuring the application on the scanner The application includes the following advanced features Advanced Imaging Users can auto crop despeckle or deskew images or remove blank pages Advanced Scan Preview In addition to disabling the scan preview or allowing a preview of the first page administrators can enable a preview for all pages When Advanced Scan Preview is enabled the user has additional options available from the preview screen such as automatic and manual crop page rotation contrast darkness and page addition or removal Custom prompting Administrators can enter custom prompts that wi
18. ete existing destinations 4 Type a name for the destination and other appropriate information 5 Select Network Folder or FTP Address and then configure the selected destination 6 Under Authentication Options select whether to require user authentication for this destination Note The credentials are used to access the network destination 7 Inthe sections that follow adjust the settings if necessary e Select check boxes to allow users to modify settings e Use radio buttons and drop down menus to specify the default settings e For more information see Configuring destination settings on page 4 8 Click OK gt Apply Using the Set up Scan to Network feature 1 From the Embedded Web Server click Set up Scan to Network 2 Under Scan Destination click Add Note You can also edit or delete existing destinations 3 Type the appropriate information to successfully create a destination 4 Under Authentication Options select whether to require user authentication for this destination Note The credentials are used to access the network destination 5 Click OK Configuring destination settings Name Type a name for the destination Location Select Network Folder or FTP and then configure the selected destination Configuring Scan to Network 5 Notes e To use the LDAP features the scanner must be configured to use an LDAP server For more information see Configuring LDAP on page 11 e Fora
19. etwork 3 Click Submit Using Scan to Network 13 Using Scan to Network Scanning documents 1 Load the document into the scanner Note Documents may be loaded into the automatic document feeder ADF or on the scanner glass For information on the different methods of loading documents see the User s Guide that came with the scanner 2 From the scanner home screen touch the application icon 3 If prompted enter your authentication credentials 4 Select the destination where you want to receive the scanned document If prompted enter the credentials required to access the destination Contact your system support person for login information 5 Some additional job options may be available depending on how the application has been configured Follow the instructions on the screen to update the options Contact your system support person for more information on each option 6 Touch Scan It or Send It Depending on how the application has been configured you may have the option to preview and make adjustments to scanned pages 7 Toscan additional documents load the next document and then do one of the following from the confirmation screen e Touch Yes to same destination to scan the document to the previous destination e Touch Yes to a different destination to scan the document to a different destination e Touch No to finish the scan job and return to the scanner home screen Troubleshooting 14 Troubleshooting Scan t
20. ither be removed from the destination or one of the previously mentioned settings must be turned on MAKE SURE THE NETWORK IS FUNCTIONING AND THE SCANNER CAN COMMUNICATE Verify all network connections and that the network settings of the scanner are configured appropriately For information on networking the scanner see the Networking Guide on the Software and Documentation CD that came with the scanner For NETWORKS USING LDAP AUTHENTICATION MAKE SURE LDAP SETTINGS HAVE BEEN CONFIGURED CORRECTLY Verify that LDAP settings are configured appropriately in your scanner setup and in the setup dialog For more information on LDAP settings contact your system support person MAKE SURE YOU HAVE PERMISSION TO SAVE SCANS TO THIS DESTINATION On the application Edit Destination screen clear the contents of the Path Suffix field or on the destination server change the user home folder to match the contents of the Path Suffix field Troubleshooting 17 An error occurs when opening a secure PDF file Maxe SURE THE PDF VERSION FOR THE DEVICE IS NOT SET TO A 1A 1 From the Embedded Web Server click Settings gt E mail FTP Settings gt E mail Settings 2 Under E mail Settings select a PDF version other than A 1a Appendix 18 Appendix Configuring applications using the Embedded Web Server The application can be manually configured using the Embedded Web Server of a device However the setup procedure has to be completed for each device
21. list of protocols used or required by the application see the Readme file Network Folder settings and their descriptions Use To Address Type the server name or IP address of the network folder in the server share format LDAP Path Attribute Type the path attribute for the LDAP server Path Suffix Type the path suffix for the LDAP server LDAP User ID Type the attribute for the User ID on the LDAP server This setting will not be visible until something Attribute is typed in the LDAP Path Attribute field Domain Type the Windows domain for the destination if the destination resides within a different Windows domain than the scanner WINS Server Type the WINS Server address if the scanner has difficulty connecting with a network folder destination Broadcast Address Type the network broadcast address if the scanner has difficulty connecting with a network folder destination FTP settings and their descriptions Type the server name or IP address of the network folder in the server share format Address Port Type the port number that the MFP uses to communicate with the FTP server LDAP Path Attribute Type the path attribute for the LDAP server Path Suffix Type the path suffix for the LDAP server LDAP User ID Type the attribute for the User ID on the LDAP server This setting will not be visible until something Attribute is typed in the LDAP Path Attribute field
22. ll appear on the scanner home screen before a user scans a document The information collected from the prompts is included in the scan index file and can be added to the file name of the scanned document Custom file names After creating bar code templates or custom prompts administrators can choose to include this information in the file name of the scanned document Page Break This enables the scanner to break a job based on a set of number of pages per file specified by the administrator or in the page break bar code template Bar Code Discovery This lets administrators create bar code templates to specify the location and type of bar code that users will frequently scan The bar code template can then be added to a scan destination to reduce the amount of time it takes to scan and identify bar codes on a scanner The bar code information collected in the scan is included in the scan index file and can be added to the file name of the scanned document Note Make sure that the page containing the bar code is placed on the scanner glass or loaded into the ADF the same way as the bar code was recognized by the Bar Code Discovery Configuring Scan to Network Configuring Scan to Network Configuring a destination 1 From the Embedded Web Server click Settings gt Apps gt Apps Management 2 From the list of installed applications click the name of the application 3 Under Scan Destination click Add Note You can also edit or del
23. mation in the domain field as part of the Network Folder Address You can also add the domain name to the Domain Search Order list under the scanner network setup MAKE SURE THE FIREWALL SOFTWARE IS ALLOWING COMMUNICATION If the destination resides on a computer that uses a newer version of the Windows operating system Windows XP or later and the Windows Firewall is enabled then the scanner may have difficulty sending information to the destination if the destination and the scanner reside on different subnets The Windows Firewall must either be configured to allow communication with the subnet the scanner resides on or the destination should be set up on the same subnet as the scanner For more information contact your system support person MAKE SURE A FILE WITH THE DEFAULT FILE NAME DOES NOT ALREADY EXIST IN THE DESTINATION If the three configuration settings for the File Name section of the application configuration page are not selected allow user to enter file name append time stamp overwrite existing file and a file using the default file name already exists within the destination then there will be no method in place to distinguish the newly scanned file from the file present in the destination The scanner will not be able to overwrite the old file the new file will not receive a time stamp to differentiate it from the old file and the user will not be able to give the new file a different name In this case the old file must e
24. nnot isolate the problem then contact your solutions provider for additional help Troubleshooting 15 A network destination stopped working or is invalid Try one or more of the following MAKE SURE DESTINATION IS SHARED AND HAS A VALID NETWORK ADDRESS Check that the folder or source file is set to be shared across the network If the destination has been moved then the network address may have changed The destination network address can be accessed from the Embedded Web Server MAKE SURE THE SCANNER IS CONNECTED TO THE NETWORK Make sure that all appropriate network cables are securely connected and that the network settings of the scanner are correctly configured For information on networking the scanner see the Networking Guide on the Software and Documentation CD that came with the scanner MAKE SURE THE USER NAME AND PASSWORD IS CORRECT Make sure you typed the correct user name and password needed to connect to the destination folder IF THE SOURCE FILE AND SCANNER RESIDE IN DIFFERENT DOMAINS THEN MAKE SURE THE DOMAIN INFORMATION IS SPECIFIED If the source file exists within a different domain than the scanner then you can edit the destination from the application configuration page and enter the appropriate domain information in the Network Address and Network Domain fields If you do not know the network address of the computer where your source file resides then consult your system support person You can also add the
25. o Network troubleshooting The application icon is missing from the home screen For the application to work at least one valid destination must be enabled If no valid destinations are available then the application icon will disappear from the home screen To display the application icon when no destinations are available 1 From the application configuration settings under Home Screen Button select Always show button under Display Option 2 Click Apply An application error has occurred Try one or more of the following CHECK THE SYSTEM LOG 1 Obtain the scanner IP address From the scanner home screen From the TCP IP section in the Network Ports menu e By printing a network setup page or menu settings page and then finding the TCP IP section Note An IP address appears as four sets of numbers separated by periods such as 123 123 123 123 2 Open a Web browser and then type the scanner IP address in the address field The Embedded Web Server appears 3 From the navigation menu on the left click Settings gt Apps gt Apps Management 4 Click the System tab gt Log 5 From the Filter menu select an application status 6 From the application menu select an application and then click Submit ADJUST THE SCAN SETTINGS In the application configuration settings select a lower scan resolution You can select Off or a lower resolution from the Scan Color menu CONTACT YOUR SOLUTIONS PROVIDER If you still ca
26. ote This feature does not work with JPEG and multiple page TIF file formats Configuring Scan to Network 10 Select To Enable Page Enable the scanner to break a job to multiple jobs Break Number of Allow users to specify the number of page per file a between Note This setting is enabled only when Enable Page Break is selected jobs Barcode Enable the scanner to break a job based on a bar code specified in the first page bar code template For more information see Bar code on page 9 Notes Select the Enable bar codes on first page check box in the Bar code section to enable bar code page break e f you want to include the bar code page template then select the Include Barcode page check box This setting is enabled only when Enable Page Break is selected File Note To avoid errors make sure you select either Append time stamp or Over write existing file If neither of these settings is selected and a file using the default file name already exists in the destination then the application will not be able to save the new scan to the destination and an error may occur Use To Name Type a default base name for the scan file The file extension is generated automatically according to the value of the Format field in the Scan Settings section Allow user to enter file name Allow users to override the default file name Append time stamp Add a time signature to the file name when saving a
27. running the application Setting up the application using the Embedded Web Server is recommended for networks where a relatively small number of devices will be used Accessing application configuration settings using the Embedded Web Server 1 Obtain the scanner IP address e From the scanner home screen From the TCP IP section in the Network Ports menu e By printing a network setup page or menu settings page and then finding the TCP IP section Note An IP address appears as four sets of numbers separated by periods such as 123 123 123 123 2 Open a Web browser and then type the scanner IP address in the address field The Embedded Web Server appears 3 From the navigation menu on the left click Settings gt Apps gt Apps Management 4 From the list of installed applications click the application you want to configure and then click Configure Customizing the display icon 1 Access the application configuration settings from the Embedded Web Server 2 From the Configure page add or edit a profile and then change the settings if necessary Button Text or Text Type up to 20 characters that will appear above the profile button on the scanner home screen This field is optional e Button Icon or lcon Browse to a new image file that represents the profile on the scanner home screen This field is optional Button Icon when pressed or Icon when pressed Browse to a new image file that will appear while the profile icon is b
28. scanner display Prompt Text This is the text that will appear on the scanner display Justification This determines how the text will be aligned on the scanner display Center Left or Right Configuring Scan to Network 9 Multiple Allow users to make multiple selections from a list of options Select e Name This is the name of the prompt This will not appear on the scanner display Prompt Text This is the text that will appear on the scanner display Items This is the list of choices that will be shown to users Items in this field should be separated by commas Single Require users to make a single selection from a list of options Select e Name This is the name of the prompt This will not appear on the scanner display e Prompt Text This is the text that will appear on the scanner display Items This is the list of choices that will be shown to users Items in this field should be separated by commas Default Item Position Starts at 0 This determines which item will be the default selection Type 0 to indicate that the first item in the list is the default Leave this field blank if you want no default selection Boolean Require users to choose whether an option is true or false e Name This is the name of the prompt This will not appear on the scanner display Prompt Text This is the text that will appear on the scanner display Default Value This determines the defaul
29. t value that will be shown to users on the scanner display Choose True or False Bar code Notes Bar code templates must be created using Bar Code Discovery For more information on creating bar code templates see the documentation that came with the application e The application scans for bar codes before performing any other operations including blank page removal Remove any blank pages from the document before scanning if bar codes are enabled e Make sure that the page containing the bar code is placed on the scanner glass or loaded into the ADF the same way as the bar code was recognized by the Bar Code Discovery To Enable bar codes on first page Enable the scanner to recognize bar code templates on the first page of a scanned document Select existing bar code templates from the Choose a template list Enable bar codes on other pages Enable the scanner to recognize bar code templates on subsequent pages of a scanned document Select existing bar code templates from the Choose a template list Page Break Page Break lets you create multiple files based on numeric values specified by the administrator or in a first page bar code template To break a job to multiple files using bar code make sure there are more than one matching bar code templates stacked between pages in addition to the one provided as the first page Thus the matching bar code template marks the beginning of a new job N
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