Konftel 300W User's Manual
Contents
1. PHONE BOOK SETTINGS CONF GUIDE J RECORDING STATUS J J SEARCH CONTACT DECT SEARCH GROUP N PLAYBACK FILE ADD CONTACT J LANGUAGE ADD GROUP RENAME FILE EDIT CONTACT KEY TONE EDIT GROUP DELETE FILE ERASE CONTACT TIME DATE ERASE GROUP N DELETE ALL ERASE ALL RING LEVEL ERASE ALL SETTINGS STATUS FLASH SETTINGS STATUS MOBILE LEVEL STATUS EQUALIZER SCREEN TEXT SLEEP MODE UPGRADE FACTORY RESET GENERAL UNPACKING Check that all parts are included in the package If any parts are missing please contact your retailer e The Konftel 300W conference phone e Battery e Charging cradle e 7 5 metre power cable for charging stand Konftel 300W e AC adapter e 1 5 metre USB cable e Quick reference guides in different languages Packages with base station also include e Konftel DECT Base station e AC adapter with 1 5 metre cable e 1 8 metre cable for line connection e Intermediate plugs for analogue connection e Quick reference guides in different languages GENERAL CONNECTING AND INSTALLING THE UNIT gt Open the battery cover and insert the battery as illustrated Connect to a DECT system see page 11 a mobile phone or a computer as illustrated An optional phone cable is required for connection to mobile phones Mini USB port for PC connection gt Place the conference phone in the middle of the table Place the c2. 26 Answering and making calls 13 g g Settings 27 Answering CallS ccccseeeeceeeeeeeeeeeeeeee 13 DECT hiiren Mectncniendbehaapesenteeenitiin 27 Making Calli issiron 13 Selecting 27 Making three way calls DECT 14 ee sie ee ee Deactivating keypad tones s es 27 VolP calls via a computer 14 HA f Adjusting date and time ceeeee 28 Calls via mobile phones ceeeeeeeeeeee 15 ance Adjusting ring level volume 008 28 During a call 16 Adjusting Flash R pulse duration 28 Adjusting the speaker volume 66 16 Adjusting microphone volume with Placing calls on temporary hold 16 mobile phone connected c0ccc00e 29 Ending CallS c sceccnscteccsesisanescteanactes 16 Adjusting sound equaliZer 0cc008 29 Switching lines during calls 17 Changing text on the display screen 29 Conference guide Sleep mode E E ST 29 Creating conference grOUpS ssssessssee 0 Upgrading E E cavaneeas 29 Resetting Making conference group calls Making a temporary conference group call Checking Status eeeccceeseeeeeeeeeeeeeeeeee 30 multi party call using the Instant Guide 19 Upgrading software 31 Displaying conference group participants 19 Upgrading from a PC ceccceesseeeeseesnaees 31 Editing conference groups s es 20 Technical specifications 32 Deleting conference groups 20 Delete all conference groups 90 Konftel DECT
3. 2 1 2 The Konftel 300W registration guide starts See page 12 for a detailed description of the registration process Deregistering from a base station This option only works with a Konftel DECT base station Select MENU gt SETTINGS gt DECT gt DEREGISTER 2 1 3 The Konftel 300W retrieves a list of the handsets that have been registered with that particular Konftel DECT base station There is a filled box in front of the name of the handset that you are using Konftel 300W lt gt Mark the handset you want to deregister and press OK to deregister it Enter the base station s PIN code 0000 and confirm your choice by pressing OK SELECTING LANGUAGES gt Select MENU gt SETTINGS gt LANGUAGE 2 2 amp Select the language you want and press OK to confirm DEACTIVATING KEYPAD TONES You can select whether or not you want a tone to be heard when you press a button Note that this setting does not affect the tone you hear when you dial a number in call mode Select MENU gt SETTINGS gt KEY TONE 2 3 amp Select your choice and press OK to confirm 27 SETTINGS ADJUSTING DATE AND TIME Changing the date amp Select MENU gt SETTINGS gt TIME DATE gt DATE 2 4 1 Change the flashing figures for the year using the arrow buttons or by entering the figures on the keypad Press OK to confirm and to continue to the month and then proceed in the same way for the day Changing the time
4. Your PBX may not be programmed to admit multi party calls or the procedure may be different Please contact your telephone administrator or service provider DISPLAYING CONFERENCE GUIDE STATUS Select MENU gt CONF GUIDE gt STATUS 3 7 The display screen indicates the number of conference groups already stored plus how many more groups can be added 21 PHONEBOOK The Konftel 300W has a phonebook that holds up to 200 entries See page 13 for making calls via the phonebook Entering text with the keypad Please turn to page 4 for instructions on using the keypad to enter text SEARCHING FOR CONTACTS The simplest way to search for a contact in the address book is to hold down a number button for two seconds see page 13 You can also search for a contact via the PHONEBOOK menu Select MENU gt PHONE BOOK gt SEARCH CONTACT 1 1 Mark the contact you want Ou ty You can use the arrow buttons to press an alphanumeric button to jump to the first name that starts with that letter in the list Press OK or s to dial the selected contact C to return to the PHONEBOOK menu or MENU to exit the menu ADDING CONTACTS amp Select MENU gt PHONE BOOK gt ADD CONTACT 1 2 c gt Enter the name of the contact and press OK to confirm amp Write the number and press OK to confirm Press OK to add another contact or MENU to exit the menu EDITING CONTACTS Select MENU gt PHONE BOOK gt EDIT CONTACT 1
5. 3 gt Mark the contact you want to change Press OK to confirm gt Make the change and press OK to confirm Delete a number or a letter in a name by pressing C If you want to cancel the change you are making and leave the name or number as they were press C until the PHONEBOOK menu appears 22 PHONEBOOK DELETING CONTACTS Select MENU gt PHONE BOOK gt ERASE CONTACT 1 4 Mark the contact you want to delete and press OK Confirm that you really want to delete the contact by pressing OK or cancel the dele tion of a contact by pressing C DELETING ALL CONFERENCE GROUPS gt Select MENU gt PHONE BOOK gt ERASE ALL 1 5 Confirm that you really want to delete all contacts by pressing OK or cancel the dele tion of a contact by pressing C DISPLAYING PHONEBOOK STATUS Select MENU gt PHONE BOOK gt STATUS 1 6 The display screen indicates the number of contacts already stored plus how many more contacts can be added 23 RECORDING It is possible to record a phone conference on an SD Secure Digital memory card so you can listen to it later on It is possible to record a call in progress and use the Konftel 300W as a dictaphone A flashing symbol appears on the display screen during recording A beep is heard every 20 seconds so that other parties in the call know it is being recorded The beep can be turned off see page 26 The recorded call is saved on the memory card The document is
6. DECT SYSTEM The Konftel 300W connects to different makes of GAP compatible DECT systems The Konftel 300W plus Konftel DECT base station package provides a solution for offices without a compatible DECT system REGISTRATION The Konftel 300W has to be registered with a base station before it can be used Note that both the base station and the Konftel 300W have to be put into registration mode Here we explain how to register in a Konftel DECT base station To register your Konftel 300W in other makes of base station simply follow the same procedure Please refer to your base station instruction manual or contact your company s switchboard administrator if you are unsure If you have purchased a Konftel 300W with a Konftel base station the conference phone will already be registered with the base station You will only need to register if you have purchased the base station separately or are using a different make of base station Put the Konftel DECT base station in registration mode gt Hold down the key LED on the base station for at least 3 seconds The LED flashes rapidly The base station is now in registration mode Once registration has been completed the LED will stop flashing If the base station does not identify a DECT phone within 10 minutes the registra tion mode will switch off automatically A Konftel DECT Base station is automatically set to registration mode when it is con nected to the power supply Ke
7. KONFTEL The Konftel 300W User Guide ENGLISH OmniSound HD Optimal sound By incorporating full duplex audio the patented audio technology OmniSound guarantees the audio conference an impressive and crystal clear sound in both directions through a hypersensitive microphone with 360 sound pickup and speakers that provide powerful sound distribution to all participants OmniSound HD offers HD audio transmission for VoIP calls In addition features like echo cancellation background noise suppression which minimizes distracting background noise and an equalizer for personal adjustment of the sound s various characteristics are also included Move freely around the room talk discuss and debate while retaining great sound quality that is entirely free from irritating sound clipping damping or echoes It s as close as you can get to natural sound DECT conforms to the GAP standard DECT Digital Enhanced Cordless Telephone DECT incorporates encryption for maximum call security GAP Global Access Profile ensures the interoperability of DECT equipment of different manufacturers CE Konftel AB hereby declares that this conference unit complies with all essential require ments and other relevant provisions of Directive 1999 5 EC See www konftel com doc for a complete declaration Warning Do not expose the Konftel 300W charging stand or batteries to water or moisture Warning Do not open the casing of the Konfte
8. Konftel 300W lets you know when the battery s remaining capacity is less than one hour of talk time An audible signal is emitted and the LEDs flash three times The battery recharging symbol on the display screen will also start flashing Recharge the Konftel 300W by placing it on the charging stand The battery can also be recharged by plugging the power cable into the Konftel 300W Batteries The battery has a button to display the battery s remaining capacity The Konftel 300W comes with a charged battery but it may need recharging to full capacity depending on how long it has been in storage A fully charged battery provides talk time of about 48 hours or 20 days of standby time The Konftel 300W automatically switches to sleep mode after a few minutes of inactivity A Warning e Do not attempt to open or modify the battery e Do not expose the battery to moisture or extreme heat e Extreme heat short circuiting or any attempt to modify the battery may cause it to ignite or explode e Only use the battery provided or a Konftel recommended replacement battery Battery charger optional The optional battery charger allows for external recharging of one or two batteries Charge status is denoted by the LED for each charging channel on the charger The LED is red during charging and green when the battery is fully charged A red flashing LED indicates that the battery is damaged and must be replaced 10 CONNECT TO A
9. call You can use the arrow buttons to press an alphanumeric button to jump to the first name that starts with that letter in the list Press OK if you want to see who is in the group before you make the call Then press OK again or to call Press s directly if you want to make the call without first checking who is in the group The Konftel 300W dials the first person and asks you to confirm when the person answers Press OK when the first person has answered Continue in the same way for each person in the group 18 CONFERENCE GUIDE If you don t get an answer Press C if one of the persons you are trying to call does not answer The conference guide will ask you if you want to redial that person gt Either press OK or C If you decide not to redial C you will be asked if you want to end the conference guide or continue to the next person Press OK to continue and C to end the guide When the guide has ended you will be connected with up to six people and ready to start your conference Please note that you can also call a conference group via SEARCH GROUP in the CONF GUIDE menu MAKING A TEMPORARY CONFERENCE GROUP CALL MULTI PARTY CALL USING THE INSTANT GUIDE Press the Conference button gt Select INSTANT with the arrow buttons Press OK to confirm The Instant guide asks you to dial the first number gt Dial the first person s telephone number Press OK to confirm Pr
10. software can be upgraded to ensure the unit is always running the latest software version UPGRADING FROM A PC Installing Konftel Upgrade utility gt Visit www konftel com upgrades and select Konftel 300W Click to download Konftel Upgrade utility gt Install the software on your computer Follow the instructions given by the installation program We recommend that you open and read the installation instructions document PDF Restart the Konftel 300W in upgrade mode gt Connect the Konftel 300W to the PC using the USB cable gt Select MENU gt SETTINGS gt UPGRADING amp Confirm that you want to restart in upgrade mode by pressing OK or cancel the restart procedure by pressing C You can also restart the unit in upgrade mode by holding down the Menu key while the Konftel 300W is being started i e the battery is inserted Updating software amp Start the Konftel Upgrade utility software on your computer from the Start menu Follow the instructions that the software guide gives you We recommend that you open and read the installation instructions document PDF We recommend that you let Konftel Upgrade utility automatically download and install the latest version from Konftel s website You can also install a Konftel firmware file that has already been downloaded to the PC s hard drive 31 TECHNICAL SPECIFICATIONS Size Diameter 240 mm height 77 mm Weight 1 kg Colour Liquorice black Display s
11. station within range or not activated in registration mode 12 ANSWERING AND MAKING CALLS ANSWERING CALLS A ring tone is heard and the blue LEDs start flashing gt Press s to answer The LEDs show a steady blue light The duration of the call is shown on the display screen MAKING CALLS Dial the number gt Press a The number is called and the LEDs show a steady blue light The duration of the call is shown on the display screen Press a Dial the number The number is called and the LEDs show a steady blue light The duration of the call is shown on the display screen Redialling Press an arrow button The last number that you dialled appears on the display screen amp Use the arrow buttons to look through previously dialled numbers Press a The number you select is dialled Calling from the phonebook Please turn to page 22 for instructions on adding and updating contacts in the phone book Press and hold down a number button for two seconds The phonebook appears on the display screen The pre programmed names appear in alphabetical order starting with the number button s first letter Use the arrow buttons to look through the phonebook Press a The contact you select is dialled 13 ANSWERING AND MAKING CALLS MAKING THREE WAY CALLS DECT The simplest way to set up a multi party call is to use the conference guide see page 18 You can connect anoth
12. switch to and from this menu LINE MODE DECT OMOBILE oUSB Menu Press MENU to switch to and from a menu PHONE BOOK SEARCH CONTACT ape CONTACT EDIT CONTACT ERASE CONTACT EQUALIZER ERIE SEARCH CONTACT Andrews Fanns Bers Davic Berlin office Bewers Darren Current menu Submenu Marked option open by pressing OK button Scrolling list indication of where the marked option is in the list or menu List of setting options Existing settings Marked option select by pressing OK button List of names Marked name select by pressing OK button DESCRIPTION NAVIGATION AND SELECTION IN MENUS Press MENU amp Select the option you want from the menu using the arrow buttons Confirm by pressing OK to select the marked option gt Cancel the setting or go back one level in the menu by pressing C Quit the menu by pressing MENU again Note that after you have made changes to a setting you must press OK to activate the setting g It is possible to open a menu option directly by pressing the number button that cor responds to the position of the option in the menu e g 1 to open PHONE BOOK and then 3 to select EDIT CONTACT Writing style in instructions In the instructions MENU gt SETTINGS 2 means you should Press MENU amp Mark the SETTINGS option using the arrow buttons and confirm by pressing OK to open the menu or press button number 2 Menu tree
13. to delete and press OK amp Confirm that you really want to delete the group by pressing OK or cancel the deletion of a group by pressing C DELETE ALL CONFERENCE GROUPS gt Select MENU gt CONF GUIDE gt ERASE ALL 3 5 gt Confirm that you really want to delete all groups by pressing OK or cancel the deletion of all groups by pressing C 20 CONFERENCE GUIDE CONFERENCE GUIDE SETTINGS When a multi party call is going to be connected a special signal flash or R pulse is produced which transmits the command request return and conference to the PBX It may be necessary to change the type of signal if calls are connected via a PBX Different PBXs may require different signals These requirements should be specified in the techni cal data for the PBX Settings for the most common PBXs are listed on Konftel s website amp Select MENU gt CONF GUIDE gt SETTINGS 3 6 Enter the command for a request for a new dialling tone and press OK to confirm F is the default setting gt Enter the command to connect everyone to a multi party call and press OK to confirm F3 is the default setting amp Enter the command to return to your original call and press OK to confirm F is the default setting If you experience problems making multi party calls It may be necessary to change the duration of the pulse so that it works with your PBX Read Adjusting Flash R pulse duration on page 28
14. turn off the microphone The LEDs change from blue to red The other party cannot hear what you are saying Press Mute to reconnect the call Hold gt Press HOLD to put the call on hold The LEDs change from blue to flashing red Both the microphone and the speaker are turned off and the call is on hold gt Press HOLD to reconnect the call ENDING CALLS gt End the call by pressing a 16 DURING A CALL SWITCHING LINES DURING CALLS Connecting a new line during a call You can add another line or switch between connected lines during a call Press the LINE MODE button during the call An indicator appears on the display screen in front of the selected line s Use the arrow buttons to mark the line you want to connect and confirm your choice by pressing OK If you selected USB or MOBILE this line will open You then connect the call via the computer or mobile phone If you selected DECT you will hear a dialling tone You then dial the number on the Konftel 300W or use the Phonebook Press the LINE MODE key again to close the line mode Putting a line on hold during a call D D D D Press the LINE MODE button during the call Use the arrow buttons to mark the line you want to put on hold and press the HOLD button The indicator in front of the selected line starts to flash Repeat the above to reconnect the line Press the LINE MODE key again to close the line mode Dis
15. ARROW navigation in menus settings menu navigation in menus display of call list display of call list C OK no end back REC yes confirm choice recording B e A MENU v OK Answer connect calls and Flash Increase volume Decrease volume Hang up end call CONFERENCE automatic dialling of conference LINE MODE groups MUTE the caller cannot hear you HOLD puts a call on hold LINE MODE connectivity options Alphanumerical buttons phonebook Writing text Each button contains letters and characters more than those shown on the button see illustration below Press the same button repeatedly to change to another character If there are two letters under the same button that you want to enter one after the other you need to pause slightly before entering the second letter Press the C button to delete the last character you entered Tia 2 asc 3 w space 1 r ABCAAAA2 DEFEE3 4 om 5 a 6 m F GHI4 Ps JKLS MNOOGNE 7 pars 8 ow 9 wy g PQRS7 0 TUV SB8 A wxYZ9 0 DESCRIPTION DISPLAY SCREEN On Hook 21 AUG 10 25 KONFTEL 300W Off Hook Line menu Signal strength DECT Date Time Battery charging faa Fully charged lt 1 hr talk time Call duration Recording indicator Press LINE to
16. all available connectivity options Press the LINE MODE key again to close the line mode You can add another line end a line or switch between connected lines during a call Making VoIP calls gt Press a The Konftel 300W has now been put into call mode and the LEDs show a steady blue light 14 ANSWERING AND MAKING CALLS gt Indicate whether you want to connect a call with one user or several users in the computer s VoIP software The Konftel 300W functions as a speaker and microphone for the computer Answering a VoIP call Press a The Konfte 300W has now been put into call mode and the LEDs show a steady blue light gt Indicate whether you want to start the call by answering in the computer s VoIP software The Konftel 300W functions as a speaker and microphone for the computer Ending a VoIP call amp End the call in the computer s VoIP software and put the Konftel 300W on stand by by pressing The Konftel 300W now only functions as a speaker for the computer CALLS VIA MOBILE PHONES For these instructions it is assumed that the Konftel 300W is connected to a mobile phone via a cable optional accessory Select mobile as the telephone line Press LINE MODE and select MOBILE as a phone line Press OK to confirm The box in front of MOBILE is filled in which indicates that this connectivity option can be used for calls Other connectivity options can be deselected in the same way if
17. amp Select MENU gt SETTINGS gt TIME DATE gt TIME 2 4 2 amp Change the flashing figures for the hour using the arrow buttons or by entering the figures on the keypad Press OK to confirm and to continue to minutes Changing the time format amp Select MENU gt SETTINGS gt TIME DATE gt TIME FORMAT 2 4 4 amp Select either a 12 hour or a 24 hour format using the arrow buttons and press OK to confirm your choice ADJUSTING RING LEVEL VOLUME amp Select MENU gt SETTINGS gt RING LEVEL 2 5 gt Select your choice and press OK to confirm There are six volume levels plus a silent mode You will hear the ring tone for each level you select If you select silent mode an LED on the phone flashes when an incoming call is received ADJUSTING FLASH R PULSE DURATION The R pulse Flash Register recall is used to request a new line from the PBX Different countries and PBXs may require different durations for activating the pulse Duration requirements should be specified in the technical data for the PBXs amp Select MENU gt SETTINGS gt FLASH 2 6 amp Select your choice and press OK to confirm Applicable settings 100 ms Scandinavia Europe Siemens HiPath 300 ms Germany France Israel 500 ms USA 28 SETTINGS ADJUSTING MICROPHONE VOLUME WITH MOBILE PHONE CONNECTED The Konftel 300W microphone has seven volume settings so if the volume of calls via Mobile phones is too soft or too l
18. base station accessories 33 Conference guide settings 21 Service and guarantee 34 Displaying conference guide status 21 DESCRIPTION GENERAL The Konftel 300W is a battery driven wireless conference phone that can be connected to DECT systems mobile phones or PCs It can be connected to a Konftel DECT base station or any GAP compatible DECT system The conference phone has a host of innovative features e A fully wireless unit that provides talk time of up to 48 hours without having to recharge e OmniSound HD audio technology e USB connectivity allows the phone to be used to make VoIP calls e The line mode enables you to combine and switch easily between connectivity tech nologies DECT USB mobile e Conference guide for easy set up of multiparty calls e Record your meetings with an SD memory card so that you can listen to them later on e Can be upgraded with smart features making it future proof e Two year guarantee MAINTENANCE Clean the equipment with a soft dry cloth Never use liquids DESCRIPTION Speaker Microphone Display screen Keypad LEDs SD memory card port Flashing blue Incoming call Steady blue light Call in progress Flashing red Hold microphone and speaker turned off Steady red light Mute microphone turned off Battery Mini USB port for PC connection Mobile phone connection Power supply port DESCRIPTION UP ARROW MENU DOWN
19. connecting a line during a call D D gt Press the LINE MODE button during the call Use the arrow buttons to mark the line you want to disconnect and confirm your choice by pressing a The indicator in front of the selected line goes out and the line is disconnected The other calls can continue Press the LINE MODE key again to close the line mode 17 CONFERENCE GUIDE The conference guide allows you to create 20 conference groups with up to six people in each You can now call the participants in a meeting by simply pressing a few buttons You may need to adjust some settings in your Konftel 300W to make it compatible with your PBX Please turn to page 21 in this User Guide for more details Please note that the conference guide is used for DECT calls Calls via USB are con nected via the PC and calls via MOBILE from the mobile phone Entering text with the keypad Please turn to page 4 for instructions on using the keypad to enter text CREATING CONFERENCE GROUPS Uug g Select MENU gt CONF GUIDE gt ADD GROUP 3 2 Enter a group name and press OK to confirm Press OK to enter the first person Write the name of the first person and press OK to confirm Enter the number and press OK to confirm Press OK to add another person and repeat the above steps Conclude by pressing C MAKING CONFERENCE GROUP CALLS D D Press the 8 Conference button Select the conference group you want to
20. creen Illuminated graphics LCD 128x64 Keypad Alphanumerical 0 9 flash R off mute hold volume up volume down 5 buttons for menu navigation line mode conference guide Anti theft protection Kensington security slot Memory Support for SD memory cards up to 2 GB Upgrades The Konftel Upgrade utility upgrades Konftel 300W software via the USB connection Connectivity Wireless DECT DECT 6 0 GAP compatible PC connection USB 2 0 Mini B Mobile connection 6 6 DEC Power supply Battery Emerging Power Li 18S 7 2 V 5200 mAh Lithium ion Konftel 300W charging cradle Konftel charging station AC adapter Model SO24EM1400150 100 240 V AC 14 V DC 1 5 A Audio Technology OmniSound HD Microphone Omni directional Reception area Up to 30 metres gt 10 people Speakers Frequency band 200 3300 Hz analogue line DECT 200 7000 Hz USB VoIP Volume 90 dB SPL 0 5 m Equalizer Three pitches soft neutral bright 32 TECHNICAL SPECIFICATIONS Environment Temperature 5 40 C Relative humidity 20 80 condensation free Recommended acoustic conditions Reverberation period 0 5 S Rt 60 Background noise 45 dBA KONFTEL DECT BASE STATION ACCESSORIES Power supply AC adapter ZDAO60060m N m US EU BS 100 240 V AC 6 V DC 600 mA Cable length 2 metres Tele connection Analogue PBX or PSTN RJ 11 Compatibility A Konftel DECT base station is GAP compatible and can be connected to analogue lines or any PBX equipp
21. ed with an analogue extension Up to 7 GAP compatible DECT units can be connected to a Konftel DECT base station EU version Up to 4 GAP compatible DECT units can be connected to a Konftel DECT base station US version Dimensions 175x160 mm Weight 240 grams 33 SERVICE AND GUARANTEE If anything is wrong with your Konftel unit please contact the place of purchase Guarantee We give a two year guarantee on our conference telephones Service Service is offered after the expiration of the guarantee Please contact your retailer and ask for a cost estimate Konftel support If you have any questions about the guarantee and service please contact your Konftel support centre Europe 46 0 90 706 489 Monday Friday 8 00 17 00 GMT 1 E mail rma konftel com USA and Canada 1 866 606 4728 Monday Friday 08 00 17 00 GMT 8 E mail konftel usa konftel com 34 Konftel is a leading company and the world s fastest growing brand within audio conferencing equipment Since 1988 our mission has been to help people around the world to conduct meetings despite distances Based on our success we know that audio conferencing is a great way to save time money and at the same time contribute to a better environment High audio quality is essential for efficient meetings this is why our patented audio technology OmniSound is built into all Konftel Conference phones The products are sold globally under the Konftel brand and ou
22. eleting a recording Select MENU gt RECORDING gt DELETE FILE 4 3 gt Mark the folder you want and press OK gt Mark the recording to be deleted and press OK Confirm that you really want to delete the recording by pressing OK again or cancel the deletion of a recording by pressing C Deleting all recordings amp Select MENU gt RECORDING gt DELETE ALL 4 4 gt Confirm that you really want to delete all recordings by pressing OK again or cancel the deletion of a recording by pressing C ADJUSTING THE RECORDING INDICATOR A short beep is heard every 20 seconds so that all the parties in the call know it is being recorded This feature can be turned off Select MENU gt RECORDING gt SETTINGS 4 5 Select your choice and press OK to confirm DISPLAYING RECORDING FEATURE STATUS Select MENU gt RECORDING gt STATUS 4 6 The display screen indicates the number of recordings the total length of recorded calls and how many hours of recording time are left before the memory card is full 26 SETTINGS DECT Select a base station amp Select MENU gt SETTINGS gt DECT gt BASE 2 1 1 The AUTO option and the base stations that are registered are displayed as options in the menu AUTO means that the Konftel 300W automatically selects the registered base station that has the greatest signal strength Registering with a base station amp Select MENU gt SETTINGS gt DECT gt REGISTER
23. er party to an on going call as follows During a call the s a button acts as Flash R pulse which means it transmits commands to the PBX This description applies for DECT calls only Please note that you may have to use keys other than F3 and F to send commands to the PBX phone operator to link a call and return to an active call Contact your switchboard administrator if these command keys do not work The flash R pulse time may also need to be changed see page 28 Press s F A second dialling tone is heard amp Dial the second participant s number and wait for an answer Press the s F button and then 3 All three participants are now linked together in one call If you don t get an answer when you dial the second number Go back to the first call by pressing s a F VOIP CALLS VIA A COMPUTER For these instructions it is assumed that the computer is turned on the VoIP software e g web meeting software or Skype is running that the Konftel 300W is connected via the USB cable to the computer and that Konftel 300W USB Audio is selected as the sound unit in the computer s settings Line mode lt gt Press LINE MODE and select USB as a phone line Press OK to confirm The box in front of USB is filled in which indicates that this connectivity option can be used for calls gt Other connectivity options can be deselected in the same way if they are not going to be used You can combine
24. ess OK when the first person has answered gt Press OK to call another person and repeat the above steps Press C when you have called all the persons you want for your meeting If one of the persons does not answer follow the steps for calling a saved conference group see above DISPLAYING CONFERENCE GROUP PARTICIPANTS lt gt Select MENU gt CONF GUIDE gt SEARCH GROUP gt Mark the group you want and press OK The names of the conference group participants are displayed Press C to return to the CONFERENCE GUIDE menu or MENU to exit the menu Press OK or s to dial the group 19 CONFERENCE GUIDE EDITING CONFERENCE GROUPS gt Select MENU gt CONF GUIDE gt EDIT GROUP 3 3 Here you can change the name of a conference group add or delete a person from a group and change a person s name and phone number lt gt Mark your choice of option in the menu and press OK to confirm The names of the conference groups are displayed gt Mark the group you want to change and press OK to confirm gt Mark a person you want to change and press OK to confirm lt gt Make the change and press OK to confirm Delete a number or a letter in a name by pressing C If you want to cancel the change you are making and leave the name or number as they were press C until the CONFERENCE GUIDE menu appears DELETING CONFERENCE GROUPS amp Select MENU gt CONF GUIDE gt ERASE GROUP 3 4 gt Mark the group you want
25. k the folder you want date and press OK to confirm A list of all recordings for the specified date is displayed Names date time and length are displayed for each recording gt Mark the recording you want and start the playback by pressing OK Adjusting the speaker volume Increase the volume using the button and lower it using a Pause playback gt Pause the playback by pressing OK gt Restart playback by pressing OK again Move forward in the recording during playback Move forward in the recording by pressing arrow down or backward by pressing arrow up The recording advances about 10 seconds every time you press the button You can also jump further forward in the recording Key 3 forward 1 minute Key 6 forward 10 minutes Key 1 backward 1 minute Key 4 backward 10 minutes Stop playback gt Stop the playback by pressing C 25 RECORDING MANAGING RECORDINGS Editing the name of a recording The recording is named by default with the time at which the recording started Select MENU gt RECORDING gt EDIT FILE 4 2 gt Mark the folder you want and press OK to confirm gt Mark the recording to be edited and press OK gt Make the change and press OK to confirm Delete a number or a letter in a name by pressing C If you want to cancel the change you are making and leave the name or number as they were press C several times until the RECORDING menu appears D
26. l 300W Warning Only use the power adapter provided to connect the unit to the mains Warning Only use the battery provided or a Konftel recommended replacement battery Warning Do not attempt to open or modify the battery Warning Extreme heat short circuiting or any attempt to modify the battery may cause it to ignite or explode Pee ee TABLE OF CONTENTS Description 2 Phonebook 22 GONG Mal sacsasstecesnanvareacesacatieeuaveratayeaneteeeaid 2 Searching for contacts s s 22 Maintenance ccceeeceeeeeeeeeeeeeeeeeeeeees 2 Adding contacts cceesceeeeeeeeeeeeeees K6Y Dad einusinni nnana 4 Editing contacts Display SCreen cccceeeeeeeeeeeeeeeeeeeees 5 Deleting contacts Navigation and selection in menus 6 Deleting all conference groupS 0 23 General 7 Displaying phonebook statuS 06 23 UN packing ccccccccecessseeeeeessseeeeeesenaees 7 Recording 24 Connecting and installing the unit 8 Starting a recording ccceeeeeeeeeeeeeeeee 24 Select connectivity option with the line Mute function MOGEiissesesivecnsreders Using a computer Recharging batteries cceeeeeeeeeeeeees Listening to a recording Connect to a DECT system 11 Managing recordings AAE 26 f Adjusting the recording indicator 26 ReSiSthatiOnss scciisiasaststainesceaendsaneredeeveenss 11 Displaying recording feature status
27. named after the time at which the recording began e g 14 35 O1 wav and is saved in a folder with the current date This name can be changed after the recording has ended see page 26 STARTING A RECORDING Remember to notify all parties in the call before you start recording gt Press the C button for two seconds and press OK to confirm The recording symbol flashes on the display screen MUTE FUNCTION Press the Mute button during a call to turn the microphone off The LEDs change from blue to red The other party cannot hear what you are saying and only the called party is recorded HOLD Press HOLD during the call to put the call on hold The LEDs change from blue to flashing red Both the microphone and the speaker are turned off and the call is on hold None of the parties will now be recorded ENDING A RECORDING gt Press the REC C button for two seconds and press OK to confirm The recording symbol is no longer displayed on the screen If you are recording a call and the call is ended you will be asked if you want to stop recording 24 RECORDING LISTENING TO A RECORDING You can listen to a recorded phone conference on your Konftel 300W or a computer using an SD memory card reader Recordings are saved in wav format and can be played back on your choice of media player Listening to recordings on the Konftel 300W gt Select MENU gt RECORDING gt PLAYBACK FILE 4 1 gt Mar
28. onference phone at least 20 cm from the users GENERAL SELECT CONNECTIVITY OPTION WITH THE LINE MODE The unit is pre programmed for a DECT connection but it is possible to switch between and combine all available connectivity options amp Press the LINE MODE key gt Select the connection you want and press OK to confirm The box in front of the selected option is filled in which indicates that this connectivity option can be used for calls amp Press the LINE MODE key again to close the line mode Remove a connectivity option in the same way If you have selected MOBILE you connect the call on the mobile phone and via USB use a software program in the PC see pages 14 and 15 You can add another line end a line or switch between connected lines during a call USING A COMPUTER When connected to the PC the Konftel 300W acts as a loudspeaker and microphone when making VoIP calls VoIP calls are transmitted as data packets over the network Internet For calls via PCs you need VoIP software e g Microsoft Lync or Skype or a service for web meetings whereby several users can communicate and share documents via their web browser or special client software Connect the Konftel 300W to a computer using the USB cable provided gt Select Konftel 300W USB Audio as the sound unit in the computer s settings Press the LINE MODE key Select USB and press OK to confirm GENERAL RECHARGING BATTERIES The
29. oud you can easily adjust it to the right level gt Select MENU gt SETTINGS gt MOBILE LEVEL 2 7 gt Select your choice and press OK to confirm ADJUSTING SOUND EQUALIZER The sound reproduction can be adjusted to the required pitch SOFT NEUTRAL and BRIGHT Select MENU gt SETTINGS gt MOBILE LEVEL 2 8 gt Select your choice and press OK to confirm CHANGING TEXT ON THE DISPLAY SCREEN The text on the display screen can be changed when the Konftel 300W is on hook amp Select MENU gt SETTINGS gt SCREEN TEXT 2 9 gt Delete existing text using C and enter your new text Press OK to confirm SLEEP MODE It is possible to deactivate the sleep mode V lj MENU gt SETTINGS gt SLEEP MODE 2 0 UPGRADING This menu option restarts the Konftel 300W in upgrade mode See page 31 RESETTING There is a menu option under SETTINGS that resets all settings to default Please note that this also deletes all contacts in the phonebook and all groups saved in the conference guide amp Select MENU gt SETTINGS gt FACTORY RESET gt Confirm that you really want to reset the settings to default by pressing OK again or cancel the resetting procedure by pressing C 29 SETTINGS CHECKING STATUS If you need to check the software version or serial number Select MENU gt STATUS 5 30 UPGRADING SOFTWARE The Konftel 300W is continually being developed with smart features and the
30. r head quarter is based in Sweden Read more about the company and products on www konftel com E A E Konftel AB Box 268 SE 901 06 Ume Sweden Phone 46 90 706 489 Fax 46 90 131 435 E mail info konftel com www konftel com 110104 61 001 Rev 3A
31. they are not going to be used You can combine all available connectivity options amp Press the LINE MODE key again to close the line mode You can add another line end a line or switch between connected lines during a call Making calls using a mobile phone Press s to activate Konftel 300W gt Dial the number on the mobile phone as you normally would The Konftel 300W now functions as a speaker and microphone for the mobile phone The LEDs show a steady blue light Ending calls Ending the call on the mobile phone gt Press s to turn off the Konftel 300W 15 DURING A CALL ADJUSTING THE SPEAKER VOLUME Adjust the speaker volume using the buttons and a Adjusting the speaker volume when multiple lines are connected If you have selected multiple lines you can adjust the volume level for each line This is useful if the lines have different volume levels amp Press the or ad key to display the current volume setting The current main volume appears on the display screen Above it are three smaller volume indicators which can be used to adjust the different connection lines gt Increase or decrease the speaker volume for all lines in the normal way using the a and d keys Use the arrow keys to mark one of the connected lines Adjust the speaker volume for the selected connection line using the keys a and PLACING CALLS ON TEMPORARY HOLD Mute gt Press Mute to
32. y and LED 11 CONNECT TO A DECT SYSTEM Registering the Konftel 300W with a DECT base station amp Select MENU gt SETTINGS gt DECT gt REGISTER 2 1 2 to start the registration guide in the Konftel 300W Please note that you must confirm all your choices by pressing OK amp Select base 1 4 Four base stations can be registered in the Konftel 300W If no base station has been programmed choose no 1 Numbers being used are indicated by a filled box Enter the base station s security code PIN code The code is 0000 for the Konfte DECT base station Check with your company s switchboard administrator if a different DECT system is being used The Konftel 300W is now in registration mode and is searching for a base station in registration mode Wait until you receive confirmation that registration has been completed The base station has to be in registration mode Registration can be interrupted by pressing C If registration was successful the word READY will appear in the display The Konftel 300W is now ready to use Please see page 27 for other menu options and settings If registration was not successful If registration was not successful the word Fail will appear in the display Possible reasons for this e Incorrect security code check with your company s switchboard administrator e Incorrect or missing PARK code check with your company s switchboard administra tor e No base
Download Pdf Manuals
Related Search