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IBM TIVOLI SC23-8765-00 User's Manual

1. List Contract Properties T Contract Lines Terms and Conditions Property Summary Property Contract 65052 Government Sub 2 a Status APPR Organization EAGLENA Contract Lines F E 218 CUN lem Description End Value Line Cost 123488 A Government Weapon Ja 150 000 00 100 000 00 456788 G FIN 4 Weapon Fin B 125 00 100 00 cun EE Manufacturer GCONTI A item G WEP A Government Weapon a Catalog Line Cost 100 000 00 Model End Value 150 000 00 Inspection Required 4 Commodity Group Delivery Time _ Commodity Code 2 Line Status Order Unit EACH 4 Terms and Conditions Tab You use the Terms and Conditions tab to associate terms and conditions with a contract The fields on this tab appear on the Terms and Conditions tab of all core Maximo contract applications Property Summary Tab You use the Property Summary tab to modify property summary details for a contract Property Summary Tab List Contract Properties Contract Lines Terms and Conditions Property Summary Property Contract GSUB2 Government Sub 2 B Status APPR Organization EAGLENA Summary Header de 57 215 Endin Transaction Date Updated Date 11 20 07 3 33PM E 11 20 07 3 33PM Update Summary _New Row Property Class Beginning Aca Cost
2. Contract Tab You use the Contract tab to add review and modify information about a contract Contract Tab List Contract Properti Contract Lines Terms and Conditions Pr Contract GSUB2 Government Sub 2 a Status APPR Organization EAGLENA Customer NAVY 2 Navy 8 Attachments EXE PA A AE Contractor GCONT3 A Government Contractor 3 a Contract Type FIRM FIXED PRI Parent Contract GOV1 A Start Date 11 20 07 a Parent Contractor GCONT1 4 Government Contractor 1 8 Scheduled End Date a Prime Contract GOV PRIM End Date sd Prime Contractor GCONT1 4 Government Contractor 1 B GFP Receipts V Contract Admin A CAP Receipts V Property Admin A Vendor E Company GVEND2 A Government Vendor 2 a Freight Terms 8 Address FOB Point City Ship Via P State Province Payment Terms ZIP Postal Code Pay Tax to Vendor Y Phone Inspection Required Contact gt Suspense Account Costs Finance Type Currency USD 2 Total Base Cost 0 00 Properties Tab You use the Properties tab to view or set contract properties for example warranty maintenance and termination options The fields on this tab appear on the Properties tab of all core Maximo contract applications 16 IBM Maximo for Government Maximo User s Guide Addendum Government Contracts Gv Application Contract Lines Tab You use the Contract Lines tab to add items to a contract Contract Lines Tab
3. tem Description Bin Rotating Asset Transaction Type Quantity Work Order c LED A LED Indicatores a gt issue y 1 00 4 Line Item Quantity and Costs Line Type TEM w Contract 4 Quantity 1 00 Item G LED 4 LED Indicatores 8 Source 4 Issue Unit EACH Rotating Asset 4 Property Class Unit Cost 0 00 Condition Code Custodian A Line Cost 0 00 Stock Category STK User 4 Shelf Life Outside Bin 4 Expiration Date a Lot po Charge Information Transaction Details Site GOV Issued To 4 Transaction Type ISSUE Work Order A Request New Physical Count Task 4 Reguisition 4 New Physical Count Date 11 20 07 3 37 Pu i Location 4 Requisition Line Entered By WILSON Asset A To Custodian 4 Actual Date 11 20 07 3 37 PM a GL Debit Account Touser A Transaction Date 11 20 07 3 37 PM GL Credit Account 6100 200 200 Memo Select tems for Return Select Reserved tems Select Asset Spare Parts New Row Inventory Module 23 Issues and Transfers Gv Application Tra
4. Ull Templates iai aj Template Name UllType IAC uD CONSTRUCT 1 LD 4 UID2 CONSTRUCT2 1 IBM Maximo for Government Maximo User s Guide Addendum Organizations Gv Application Government Defaults You use the Government Defaults action to specify criteria to determine whether a UII is required and specify the format of contract line numbers Government Defaults Dialog Box 8 Government Defaults EN CLIN Formatting CLIN Prefix CLIN Suffix Minimum Cost 5 000 00 Ull is required for all Items requiring inspection ok cancel Ull Receipt Administration Module 7 Organizations Gv Application 8 IBM Maximo for Government Maximo User s Guide Addendum Assets Module The Assets module has two cloned applications This chapter provides an overview of new tabs and actions in those applications For more information about these applications see the help for the applications For more information about standard Maximo applications see the IBM Maximo User s Guide The Assets module contains the following Government specific applications Government Applications in the Assets Module Application Government specific Functions Assets Gv Locations Gv v Associate an asset with a government agency owner and contract v Create property transactions for an asset v Display the property history of an asset v Capture assign and mark UII information for an a
5. For information about a field place the cursor in the field and press Alt F1 Safety Meters Specifications Property Location ARMY Army Base Site GOV Contract Description Asset Custodian User covi Ja cene 4 Government Engine Je 2081 A SMTHERS A HARDY 4 E 1 00 Details Contract GOV1 Government Sub 1 El Item GENG Government Engine E Serial 5 us 9998 99 99 4 if Status OPERATING Asset 2081 Government Engine 8 Location ARMY A Parent d Custodian SMITHERS A UN Required Vv User HARDY A un Site GOV Source GFP Government Furnished Property Quantity 1 00 Property Class CFM Contractor Furnished Material Price 150 000 00 Locations Gv Actions The Locations Gv application has the following Government specific actions Create Property Transactions View Property History Create Property Upload Files View Property Upload Files 4 4 4 a For more information about these actions see the Locations Gv help Create Property Transactions You use the Create Property Transactions action to create transactions against property records This action creates transactions that are not available in other applications To access this action select Property Transacti
6. Create Property TransaCHOnNS miii asian ieee eS Ae te a a EA a p 38 View Property History Liza as nests si a ob a aa a le hace havea a tea hans poate Ie 38 Create Property Upload Files 0 35028 css este sted ae ea lee 38 View Property Upload Files iia ei ee ee Ee ns ika Fen tb aka ei es Dias 38 Chapter 9 Government Database Tables and Columns 0 kaka aka cece cence eee teens 39 Notices Liss dis A i e SOE Us ea oe a Eee Hee od de wea eee eee Vides a Dee eines 61 Contents v vi IBM Maximo for Government Maximo User s Guide Addendum Copyright IBM Corp 2007 About This Publication This section explains how this guide can help you to use IBM Maximo for Government Government It also provides information about other IBM Corporation resources available to you such as additional documentation and support Intended Audience This addendum to the IBM Maximo User s Guide is for people who use Maximo for Government This solution extends certain existing Maximo applications and also provides new Maximo applications designed specifically for Government customers Related Information For more information about IBM Maximo for Government refer to the following documentation Document Description IBM Maximo for Government Installation Guide IBM Maximo Finance Manager s Guide IBM Maximo Installation Guide IBM Maximo Multisite Administrator s Guide IBM Maximo Online Help Describe
7. Property Tab L list Property Item G WEP 4 Government Weapon 8 Site GOV Contract GSUB2 4 Government Sub 2 Ba NSN 9999 98 X99 9 Serial 10 Asset 2086 4 Government Weapon a Status NOTREADY Parent A B Location GOV A Ul Required vi Custodian SMTHERS Uli User HARDY A Source GFP Government Furnished Property Site GOV Property Class GFM Government Furnished Material Quantity 1 00 Price 2 500 000 00 History d E a Transaction Name Transaction Date Entered By Minused Date Quantity gt GFP RECEIPT 11 20 07 12 03 PM WILSON 4 1 00 Files Contract External System File Format Created Date Created By No rows to display Email Address Status Transaction Date Transacted B No rows to display Personal Property Gv Actions The Personal Property Gv application has the following Government specific actions Capture UIIs Assign Mark UIIs Create Property Transactions Minus Property Transaction View Property History Create Property Upload Files View Property Upload Files Create Property Transaction Reports View Property Transaction Reports Edit Property Transaction Reports Run Property Transaction Reports 1 1 1 111114 For more information about these actions see the Personal Property Gv help 28 IBM Maximo for Government Maximo User s Guide Addendum Capture Ulls Assign Mark Ulls Personal Property Gv Application You use the Capture UIIs
8. Select items for Transfer Select Asset Spare Parts New Row Issues and Transfers Gv Actions The Issues and Transfers Gv application has no Government specific actions Storerooms Gv Application You use the Storerooms Gv application to add and maintain information about storeroom locations as well as view the items stocked within a storeroom You can view property balances and history for a particular storeroom location and attach and view documents outside of Maximo that relate its property Tabs The Storerooms Gv application has the following new tab v Property You use the Property tab to display property records associated with a storeroom For an example of the Property tab see Locations Gv Application on page 3 11 For information about a field place the cursor in the field and press Alt F1 Inventory Module 25 Storerooms Gv Application Storerooms Gv Actions The Storerooms Gv application has the following Government specific actions Create Property Transactions View Property History Create Property Upload Files View Property Upload Files ddd For more information about these actions see the Storerooms Gv help Create Property Transactions View Property History You use the Create Property Transactions action to create transactions against property records This action creates transactions that are not available in other applications To access this action sel
9. 4 MATRECTRANS Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCONTRACTNUM 0 UPPER 8 PLUSRCUSTODIANPERSONID 0 UPPER 30 PLUSRPROPERTYCLASS 0 UPPER 25 PLUSRSOURCE 0 UPPER 25 PLUSRTOCUSTODIANID 0 UPPER 30 PLUSRTOUSERID 0 UPPER 30 PLUSRUSERPERSONID 0 UPPER 30 Government Database Tables and Columns 43 MATUSETRANS Table 44 COLUMN REQUIRED MAXTYPE LENGTH PLUSRCONTRACTNUM 0 UPPER 8 PLUSRCUSTODIANPERSONID 0 UPPER 30 PLUSRPROPERTYCLASS 0 UPPER 25 PLUSRSOURCE 0 UPPER 25 PLUSRTOCUSTODIANPERSONID 0 UPPER 30 PLUSRTOUSERPERSONID 0 UPPER 30 PLUSRUSERPERSONID 0 UPPER 30 MAXVARINPUT Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCLINFORMAT 1 UPPER 12 PLUSRCLINSUFFIX 0 UPPER 12 PLUSRINSPITEMS 1 YORN 1 PLUSRMINCOST 1 DECIMAL 15 PLUSRCONTSUMHEAD Table COLUMN REQUIRED MAXTYPE LENGTH CONTRACTNUM 1 UPPER 8 ENDINGTRANSDATE 1 DATETIME 10 ORGID 1 UPPER 8 PLUSRCONTSUMHEADID 1 INTEGER 12 REVISIONNUM 1 INTEGER 12 UPDATEDDATE 1 DATETIME 10 PLUSRCONTSUMMARY Table COLUMN REQUIRED MAXTYPE LENGTH ADDITIONS 1 DECIMAL 15 BEGINNINGACQCOST 1 DECIMAL 15 BEGINNINGQUANTITY 1 INTEGER 12 CONTSUMHEADERID 1 INTEGER 12 IBM Maximo for Government Maximo User s Guide Addendum Government Database Tables and Columns COLUMN REQUIRED MAXTYPE LENGTH DELETIONS 1 DECIMAL 15 ENDINGACOCOST 1 DECIMAL 15 ENDINGOUANTITY 1 INTEGER 12 MISSINGUIIACOCOST 1 DECIMAL 15 MISSINGUIIOUANTITY 1 INTEGER 12 ORGID 1 UPPER 8 PLUSRCONTSUMMARYID 1 INTEGER 12 PROPERTYCLA
10. 4 a 24 IBM Maximo for Government Maximo User s Guide Addendum Storerooms Gv Application Transfer In Tab List issue Transfer Out Transfer In To Storeroom GOV Government Storeroom E site cov tem Description Quantity Line Cost From Bin From Location To Bin e I LED indicatores El Two 00 y JA y Line Item Line Type TEM K Primary Vendor Item G LED JA LED Indicatores ja Manufacturer Stock Category Manufacturer Lot Outside Shelf Life Expiration Date a Transfer Details Quantity 1 00 From Location 14 From Condition Code Contract GOV1 12 To Issue Unit EACH From Site GOV To Condition Code Source CAP From Issue Unit Rotating Asset 4 From Bin sd Property Class CFM Conversion Factor 100 New Asset Number ToBin From Custodian A Unit Cost 0 00 Courier From Lot To Custodian r Line Cost 0 00 Issue To 4 To Lot From User 4 ToUser 4 Charge Information _ gt _ Transaction Details _ Bi GL Debit Account 6100 200 200 Entered By WILSON GL Credit Account 2 Actual Date 11 20 07 3 39PM if PO 2 Transaction Date 1172 PO Line Remarks Select PO tems Select PO Items in Transit
11. Beginning Quantity Additions Deletions Ending Aca Cost Ending Quantity Missing Ull Aca Cost Missing Ull Quantity CFM 0 00 0 49 350 00 0 00 49 350 00 987 0 00 0 GFM 0 00 0 2 500 000 00 0 00 2 500 000 00 1 25 00 1 AP 0 00 0 602 500 00 300 000 00 302 500 00 28 0 00 0 ST 0 00 0 0 00 0 00 0 00 0 0 00 0 STE 0 00 0 0 00 0 00 0 00 0 0 00 0 PE 0 00 0 0 00 0 00 0 00 0 0 00 0 OPE 0 00 0 0 00 0 00 0 00 0 0 00 0 ORP 0 00 0 0 00 0 00 0 00 0 0 00 0 LAND 0 00 0 0 00 0 00 0 00 0 0 00 0 Property Tab You use the Property tab to display property records associated with a government contract For an example of the Property tab see Locations Gv Application on page 3 11 Contracts Module 17 Government Contracts Gv Application Government Contracts Gv Actions Capture Ulls Assign Mark Ulls The Government Contracts Gv application has the following Government specific actions Capture UIIs Assign Mark UIIs Create Property Transactions View Property History Create Property Upload Files View Property Upload Files 4 4 4 4 4 For more information about these actions see the Government Contracts Gv help You use the Capture UIIs action to capture UID information for an asset To access this action select UIIs gt Capture UIIs from the Select Action menu You use the Assign Mark UIIs action to generate Unique Item Identifiers UIIs and generate UII marks To access this action select UIIs gt Assign Mark UIIs from the
12. Default Warehouse Property Tab You use the Property tab to display property records associated with a company For an example of the Property tab see Locations Gv Application on page 3 11 32 IBM Maximo for Government Maximo User s Guide Addendum Receiving Gv Application Companies Gv Actions The Companies Gv application has the following Government specific actions Create Property Transactions View Property History Create Property Upload Files View Property Upload Files ddd For more information about these actions see the Companies Gv help Create Property Transactions View Property History You use the Create Property Transactions action to create transactions against property records This action creates transactions that are not available in other applications To access this action select Property Transactions gt Create Property Transactions from the Select Action menu You use the View Property History action to view property history for a company To access this action select Property Transactions gt View Property History from the Select Action menu Create Property Upload Files You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Proper
13. Government Application in the Contracts Module Application Government specific Functions Government Contracts Gv v v Manage prime contracts and subcontracts Track government contract attributes Create property transactions for a contract Display the property history of a contract Summarize personal property by property class Capture assign and mark UII information for an asset Create and view property upload files Government Contracts Gv Application You use the Government Contracts Gv application to add view and modify government contract records The application also provides a view of property records associated with a contract For reporting purposes you can summarize property by class Copyright IBM Corp 2007 15 Government Contracts Gv Application Tabs The Government Contracts Gv application has the following tabs List Contract Properties Contract Lines Terms and Conditions Property Summary Property 11 1111 The List tab is part of most Maximo applications For more information about this tab see the IBM Maximo User s Guide and the Locations Gv help For information about a field place the cursor in the field and press Alt F1
14. Government specific Functions Personal Property Gv v Display the current ownership custodian location and status of property v Create personal property transactions v Display the history of personal property transactions v Capture assign and mark UII information for an asset v Create and view property upload files v Create view edit and run UID reports v Reverse minus existing property transactions Personal Property Gv Application Copyright IBM Corp 2007 You use the Personal Property Gv application to view details of property records and to perform transactions on property records If transactions are entered in error the application also lets you minus certain transactions You can also view and create property upload files for posting to external systems 27 Personal Property Gv Application Tabs The Personal Property Gv application has the following tabs v List v Property The List tab is part of most Maximo applications For more information about this tab see the IBM Maximo User s Guide and the Personal Property Gv help You use the Property tab to display property records associated with an item and contract For information about a field place the cursor in the field and press Alt F1
15. SHIPVIA 0 ALN 20 STARTDATE 0 DATE 4 STATUS 1 UPPER 12 STATUSDATE 0 DATETIME 10 SUBONRETURN 1 YORN 1 TECHREFRESH 1 YORN 1 TERM 0 INTEGER 12 TIMEUNIT 0 UPPER 8 TOTALBASECOST 0 DECIMAL 10 48 IBM Maximo for Government Maximo User s Guide Addendum COLUMN REQUIRED MAXTYPE LENGTH TOTALCOST 0 DECIMAL 10 TRANSFERWARRANTY 1 YORN 1 VENDNOTIFYPERIOD 0 INTEGER 12 VENDOR 0 UPPER 12 VENDORREFNUM 0 ALN 12 VENDTERMALLOWED 1 YORN 1 WARRANTYDURATION 0 INTEGER 12 WARRANTYSTART 0 DATE 4 PLUSRHEADER Table COLUMN REQUIRED MAXTYPE LENGTH EMAIL 0 ALN 50 INDUSTRYFLAG 1 ALN 1 NAME 1 UPPER 30 ORGANIZATION 1 UPPER 20 PHONE 1 ALN 20 PLUSRHEADERID 1 INTEGER 12 RECORDCOUNT 0 INTEGER 12 REPORTNUM 1 UPPER 12 PLUSRPROPERTY Table COLUMN REQUIRED MAXTYPE LENGTH ASSETNUM 0 UPPER 12 CONTRACTNUM 0 UPPER 8 CUSTODIANPERSONID 0 UPPER 30 EMAIL 0 ALN 100 EXTERNALSYSTEM 0 UPPER 25 FILEFORMAT 0 UPPER 25 FORMNAME 0 UPPER 25 ITEMNUM 1 UPPER 30 ITEMSETID 1 UPPER 8 LOCATION 0 UPPER 12 Government Database Tables and Columns 49 COLUMN REQUIRED MAXTYPE LENGTH MEMO 0 ALN 254 NP_QUANTITY 0 DECIMAL 15 ORGID 1 UPPER 8 PLUSRPROPERTYID 1 INTEGER 12 PROPERTYCLASS 0 UPPER 25 QUANTITY 1 DECIMAL 15 SITEID 1 UPPER 8 SOURCE 0 UPPER 25 TOCONTRACTNUM 0 UPPER 8 TOCUSTODIAN 0 UPPER 30 TOUSER 0 UPPER 30 TRANSACTIONDATE 0 DATETIME 10 TRANSACTIONNAME 0 UPPER 25 USERPERSONID 0 UPPER 30 PLUSRPROPTRANS Table COLUMN REQUIRED MAXTYPE LENGTH ACCEPTANCECODE 0 ALN
16. ii J4 BotsandWashers ja site GovT PO Status APPR Company GHC General Motors Corp Ja Pretax Total 10 016 35 Receipts COMPLETE Attention HARDY James Hardy ja Received Cost 10 01635 Ordered Date 11 1 07 9 12PM Attachments Material Receipts gt E ARA POLine tem Description Quantity Order Unt Tue insp Status Actual Date gt 1 Govt A Bots a 327 00 EACH RECEPT comp 11 1 07 9 15 PM E 2 cove 4 Washers ja 5 000 00 EACH 12 ecer comp mors Ja Line Item POLine 2 Manufacturer GHC A To Location GOV Ja Line Type TEM Manufacturer Lot To Condition Code tem Gov2 _ JA Washers Ja Model ToBin 14 Remarks a Category STK To Lot Commodity Group 2 Shelf Life Days Commodity Code Expiration Date ja Contract GOV 3 7 To Custodian 12 Source CAP y Touser 4 Property Class AP Quantity Charge To Quantity 5 000 00 Work Order 4 Transaction Type Order Unit EACH 14 Task 4 Inspection Status COI ANT SAS PME Issue Unit EACH Location A Status Changed By A Conversion Factor 1 00 Asset Status Date Packing Slip Quantity Rejected 000 GL Debit Account 6100 200 200 Requested By WILSON Reject Code IssueTo Issue on Receipt C Select tems for Retum Select Ordered tems New Row Receiving Actions Capture Ulls 34 The Receiving Gv application has the following Government specific actions v Capture Uls v Assign Mark Ulls F
17. information about standard Maximo applications see the IBM Maximo User s Guide The Inventory module contains the following Government specific applications Government Applications in the Inventory Module Application Government specific Functions Inventory Gv v Item Master Gv v Issues and Transfers Gv v Storerooms Gv v Associate an inventory record with a government agency owner and contract Display property balances for an item and storeroom Create property transactions for an item and storeroom Display the property history of an item and storeroom Create and view property upload files Display property balances for an item Create property transactions for an item Display the property history of an item Create and view property upload files Associate the issue or transfer of property with a government agency owner and contract Display property balances for a storeroom Create property transactions for a storeroom Display the property history of a storeroom Create and view property upload files Copyright IBM Corp 2007 19 Inventory Gv Application Inventory Gv Application Tabs Inventory Tab Property Tab You use the Inventory Gv application to track stocked nonstocked and special order items You can track item balances and vendors who supply items down to the bin and lot level for each storeroom The Inventory Gv application lets you view property ba
18. 6 ACCEPTANCEDATE 0 DATETIME 10 ACQUISITIONCOST 0 AMOUNT 10 ACTION 0 UPPER 3 ACTIONTYPE 0 UPPER 3 ACTIVITYTYPE 0 UPPER 3 ASSETNUM 0 UPPER 12 BAGTAGCODE 0 UPPER 1 BATCHLOT 0 UPPER 30 CATEGORYCODE 0 UPPER 1 COMPLIANTMARK 1 YORN 1 COUNT 1 INTEGER 12 CURRENCYCODE 0 UPPER 8 CURRENTPARTDATE 0 DATETIME 10 CURRENTPARTNUMBER 0 UPPER 30 DIRECTIONFLAG 0 UPPER 1 50 IBM Maximo for Government Maximo User s Guide Addendum COLUMN REQUIRED MAXTYPE LENGTH ENTERPRISEID 0 UPPER 25 FROMPARENT 0 UPPER 12 FROMPRICE 0 AMOUNT 10 FROMPROPERTYID 0 INTEGER 12 FROMSITE 0 UPPER 8 FROMSTATUS 0 ALN 20 FROMUII 0 ALN 100 FROMUIIMARK 0 ALN 256 GFPCONTRACTNUMBER 0 UPPER 8 GFPPRICONTRACTCAGE 0 ALN 9 GFPPRICONTRACTDUNS 0 ALN 9 GFPPRICONTRDODAAC 0 ALN 6 HASLD 1 YORN 1 ISSUEAGENCYCODE 0 UPPER 25 ITEMNUM 0 UPPER 30 ITEMTYPE 0 UPPER 3 LANGCODE 1 UPPER 4 MARKCONTENTS 0 ALN 25 MARKERCODE 0 UPPER 25 MARKGRADE 0 UPPER 1 MARKIDENTIFIER 0 UPPER 30 MARKMETHOD 0 UPPER 3 MATRECTRANSID 0 INTEGER 12 MATUSETRANSID 0 INTEGER 12 MEDIUMCODE 0 UPPER 25 MFGCODE 0 UPPER 25 MFGID 0 ALN 13 MINUSDATE 0 DATETIME 10 MINUSMEMO 0 ALN 254 MINUSMEMO_LONGDESCRIPTION 0 LONGALN 32000 MINUSPERSONID 0 UPPER 30 ORGID 1 UPPER 8 ORIGINALPARTNUM 0 UPPER 30 Government Database Tables and Columns 51 COLUMN REQUIRED MAXTYPE LENGTH PARENTUII 0 ALN 8 PLUSRPROPTRANSID 1 INTEGER 12 PLUSRUPLOADFILEID 0 INTEGER 12 POLINE 0 ALN 8 PONUM 0 UPPER 8 POPTYPE 0 UPPER 15
19. E sls ee Ao dla ved adh a de 20 Inventory Tabi inti A Pal S ES EA a ES acy 20 Property Tabs sce sacked act Paces viad Ac ai aka eda ee a cong nth chug beak le a area 8 20 Inventory Gy ACHONS ks eis a eae aa as a Ka eae a gle tis pee eae eee 20 Add Property Rec dui skina eae oe shee sa id ok A a OE Bae niai aa ta Ww le Eatin eI a il gL a 21 Greate Property Transactions a eet eas E a asi a ia I at ae end M 21 View Property HistOry ooo scsi cede cee sae dda we hea ee bee a LAN eee cee eee RAE ee ou 21 Create Property Upload Piles is kys sis ak A ete ae aah bean Mae eee 21 View Property Upload Files secs ci erroreei iii ei en eio E E eee eee ees 21 Item Master Gv Application Lini ai se i a E ak Wis eae leer EE EEE A E EE E 21 a R 1 o A esa is E E e a SOE wh aina E A E E eed 21 Teint Rl o E EE EEEE EE EEE EE E AEE E eb EE hs 22 Property Tapp ii wits E EE EE EEEE EE AA CRUSE EE EA E E beanie gees Sete 22 kem Master Gv Actions Li ii si i E a A I A A 22 Create Property TransaCHOliS iii iced tt n e i ika i i ieee wen i a ia E a ia 22 View Property History o Tirar unsa A Saree hae as Bases 22 Create Property Upload Files seniori rers ieis iiis K a TE k k eee i k cede ts 22 View Property Upload Files ais aa S a GS ae I a k i A i ates 22 Issues and Transfers Gv Application LLLLLLk kaka kaka aaa 23 PADS e055 Sos hese A A I a ate es ba a a i 23 Tss e Fapema a Gee dic RN RR 23 Transter Out Tab ragas a ee ai ie ee eet Pe 24 Tra
20. ITA IBM Maximo for Government Release 6 1 Maximo User s Guide Addendum SC23 8765 00 Note Before using this information and the product it supports read the information in Notices on page 61 This edition applies to version 6 release 1 of IBM Maximo for Government and to all subseguent releases and modifications until otherwise indicated in new editions Portions O 1996 2005 i net software GmbH Portions O 2007 Intrinsyc Software Inc and its licensors Portions 2001 2003 PowerTeam Inc Portions 1996 2003 Visual Mining Inc Visual Mining NetCharts Server provided by Visual Mining Inc Sentry Spelling Checker Engine Copyright 2000 Wintertree Software Inc Copyright International Business Machines Corporation 2007 All rights reserved US Government Users Restricted Rights Use duplication or disclosure restricted by GSA ADP Schedule Contract with IBM Corp Contents About This Publication A I deere ob wae A bea A nk AA A vii Intended Audience ccs or a Ru EG I ee Se Le A a vii Related Information vii IBMSUPDDOFE Lists ii A A anas a E si Aa a dur t team i aa a a as viii Chapter 1 Government Features L ccc ccc cece eee eee aa aaa aaa aaa aaa aaa as 1 Chapter 2 Administration Module 0 ccc cc cece ccc cece aa aa aaa aa aaa aaa aaa 5 Organizations Gv Application 0 eee eee es 5 Tabsi A A as Bias ee thao eg Ree toon eau ee ey ee Pie cee a heat a Poh ea hes 5 Organizatio
21. MPLATENAME 1 UPPER 25 UIITYPE 1 UPPER 25 PLUSRUPLOAD Table COLUMN REGUIRED MAXTYPE LENGTH ORGID 1 UPPER 8 PLUSRUPLOADID 1 INTEGER 12 PROPERTYTRANSID 1 INTEGER 12 SITEID 1 UPPER 8 UPLOADFILEID 1 INTEGER 12 PLUSRUPLOADFILE Table COLUMN REQUIRED MAXTYPE LENGTH ATTACHFLAG 1 YORN 1 CONTRACTNUM 0 UPPER 8 CREATEDDATE 1 DATETIME 10 CREATEDPERSONID 1 UPPER 30 EXTERNALSYSTEM 1 UPPER 25 FILEFORMAT 1 UPPER 25 ORGID 1 UPPER 8 PLUSRUPLOADFILEID 1 INTEGER 12 SITEID 1 UPPER 8 PLUSRUPLOADTRANS Table COLUMN REGUIRED MAXTYPE LENGTH EMAIL 0 ALN 100 ORGID 1 UPPER 8 PLUSRUPLOADTRANSID 1 INTEGER 12 SITEID 1 UPPER 8 STATUS 1 UPPER 25 TRANSACTIONDATE 1 DATETIME 10 54 IBM Maximo for Government Maximo User s Guide Addendum COLUMN REQUIRED MAXTYPE LENGTH TRANSPERSONID 1 UPPER 30 UPLOADFILEID 1 INTEGER 12 PLUSRVHEADER Table COLUMN REQUIRED MAXTYPE LENGTH EMAIL 0 ALN 50 INDUSTRYFLAG 1 ALN 1 NAME 1 UPPER 30 ORGANIZATION 1 UPPER 20 PHONE 1 ALN 20 RECORDCOUNT 0 INTEGER 12 REPORTNUM 1 UPPER 12 REPORTNUMNP 0 UPPER 12 PLUSRVPROPERTY Table COLUMN REQUIRED MAXTYPE LENGTH ASSETNUM UPPER 12 CONTRACTNUM 0 UPPER 8 CONTRACTOR 0 UPPER 12 CUSTODIANPERSONID 0 UPPER 30 EXTERNALSYSTEM 0 UPPER 25 FILEFORMAT 0 UPPER 25 ITEMNUM 0 UPPER 30 ITEMSETID 0 UPPER 8 LOCATION 0 UPPER 12 ORGID 1 UPPER 8 PRICE 0 AMOUNT 10 PROPERTYCLASS 0 UPPER 25 QUANTITY 0 DECIMAL 15 SITEID 0 UPPER 8 SOURCE 0 UPPER 25 TOCONTRACT 0 UPPER 8 Government Database Tables and Co
22. N 0 LONGALN 32000 TRANSACTIONNAME 1 UPPER 25 TRANSPERSONID 1 UPPER 30 USERPERSONID 0 UPPER 30 PURCHVIEW Table COLUMN REGUIRED MAXTYPE LENGTH PLUSRCAPRECEIPTS 1 YORN 1 PLUSRCONTRACTADMIN 0 UPPER 30 PLUSRCONTRACTOR 0 UPPER 12 PLUSRCONTRACTTYPE 0 UPPER 25 PLUSRCUSTOMER 0 UPPER 12 PLUSRGFPRECEIPTS 1 YORN 1 Government Database Tables and Columns 57 COLUMN REGUIRED MAXTYPE LENGTH PLUSRPARCONTRACT 0 UPPER 8 PLUSRPARCONTRACTOR 0 UPPER 12 PLUSRPRICONTRACTOR 0 UPPER 12 PLUSRPRIMECONTRACT 0 UPPER 8 PLUSRPROPERTYADMIN 0 UPPER 30 PLUSRSCHEDENDDATE 0 DATE 4 SERVICEITEMS Table COLUMN REGUIRED MAXTYPE LENGTH PLUSRACOCOST 0 DECIMAL 15 PLUSRNSN 0 UPPER 20 PLUSRPROPERTYCLASS 0 UPPER 25 TOOLINV Table COLUMN REGUIRED MAXTYPE LENGTH PLUSRACOCOST 0 DECIMAL 15 PLUSRGOVBALANCE 1 DECIMAL 15 PLUSRNSN 0 UPPER 20 PLUSRPROPERTYCLASS 0 UPPER 25 TOOLITEM Table COLUMN REGUIRED MAXTYPE LENGTH PLUSRACOCOST 0 DECIMAL 15 PLUSRNSN 0 UPPER 20 PLUSRPROPERTYCLASS 0 UPPER 25 TRANSFERCURITEM Table COLUMN REGUIRED MAXTYPE LENGTH PLUSRCONTRACTNUM 0 UPPER 8 PLUSRCUSTODIA NPERSONID 0 UPPER 30 PLUSRPROPERTYCLASS 0 UPPER 25 58 IBM Maximo for Government Maximo User s Guide Addendum COLUMN REQUIRED MAXTYPE LENGTH PLUSRSOURCE 0 UPPER 25 PLUSRTOCUSTODIANPERSONID 0 UPPER 30 PLUSRTOUSERPERSONID 0 UPPER 30 PLUSRUSERPERSONID 0 UPPER 30 WARRANTYVIEW Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCAPRECEIPTS 1 YORN 1 PLUSRCONTRACTADMIN 0 UPPER 30 PLUSRC
23. N 20 FREIGHTTERMS 0 ALN 50 FREIGHTTERMS_LONGDESCRIPTION 0 LONGALN 32000 HASINSURANCE 1 YORN 1 HASLD 1 YORN 1 HISTORYFLAG 1 YORN 1 INCLUDESMAINT 1 YORN 1 INCLUSIVE1 1 YORN 1 INCLUSIVE2 1 YORN 1 INCLUSIVE3 1 YORN 1 INCLUSIVE4 1 YORN 1 INCLUSIVE5 1 YORN 1 INSPECTIONREOUIRED 1 YORN 1 INSURANCEEXPDATE 0 DATE 4 INSURANCEREO 1 YORN 1 INTERIMCHG 0 AMOUNT 10 LANGCODE 1 UPPER 4 LASTSCHEDULEDATE 0 DATE 4 LEASERATEFACTOR 0 DECIMAL 10 LEASESUSPACCT 0 GL 23 LINESTATUS 0 UPPER 12 MAINTHIERCHY 1 YORN 1 MASTERNUM 0 UPPER 8 MASTERREVNUM 0 INTEGER 12 NOTIFYCONTACT 0 ALN 50 NOTIFYONMOVE 1 YORN 1 NP_STATUSMEMO 0 ALN 50 NUMOFPAYMENTS 0 INTEGER 12 ORGID 0 UPPER 8 OUTSIDEMAINT 1 YORN 1 OWNERSYSID 0 ALN 10 PAYMENTSCHED 1 YORN 1 PAYMENTTERMS 0 ALN 20 Government Database Tables and Columns 47 COLUMN REQUIRED MAXTYPE LENGTH PERIODICPAYMNT 0 AMOUNT 10 PLUSRCAPRECEIPTS 1 YORN 1 PLUSRCONTRACTADMIN 0 UPPER 30 PLUSRCONTRACTOR 0 UPPER 12 PLUSRCONTRACTTYPE 0 UPPER 25 PLUSRCUSTOMER 0 UPPER 12 PLUSRGFPRECEIPTS 1 YORN 1 PLUSRPARCONTRACT 0 UPPER 8 PLUSRPARCONTRACTOR 0 UPPER 12 PLUSRPRICONTRACTOR 0 UPPER 12 PLUSRPRIMECONTRACT 0 UPPER 8 PLUSRPROPERTYADMIN 0 UPPER 30 PLUSRSCHEDENDDATE 0 DATE 4 POREQUIRED 1 YORN 1 PROCESSCLAIM 1 YORN 1 PURCHASEAGENT 0 UPPER 30 RENEWALDATE 0 DATE 4 REVCOMMENTS 0 ALN 100 REVCOMMENTS_LONGDESCRIPTION 0 LONGALN 32000 REVISIONNUM 1 INTEGER 12 SCHEDULE 0 ALN 80 SELFINSURED 1 YORN 1 SENDERSYSID 0 ALN 50 SHIPPINGLOSS 1 YORN 1
24. ONTRACTOR 0 UPPER 12 PLUSRCONTRACTTYPE 0 UPPER 25 PLUSRCUSTOMER 0 UPPER 12 PLUSRGFPRECEIPTS 1 YORN 1 PLUSRPARCONTRACT 0 UPPER 8 PLUSRPARCONTRACTOR 0 UPPER 12 PLUSRPRICONTRACTOR 0 UPPER 12 PLUSRPRIMECONTRACT 0 UPPER 8 PLUSRPROPERTYADMIN 0 UPPER 30 PLUSRSCHEDENDDATE 0 DATE 4 WARRANTYVIEWLINE Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCLIN 0 UPPER 12 Government Database Tables and Columns 59 60 IBM Maximo for Government Maximo User s Guide Addendum Copyright IBM Corp 2007 Notices This information was developed for products and services offered in the U S A IBM may not offer the products services or features discussed in this document in other countries Consult your local IBM representative for information on the products and services currently available in your area Any reference to an IBM product program or service is not intended to state or imply that only that IBM product program or service may be used Any functionally eguivalent product program or service that does not infringe any IBM intellectual property right may be used instead However it is the user s responsibility to evaluate and verify the operation of any non IBM product program or service IBM may have patents or pending patent applications covering subject matter described in this document The furnishing of this document does not grant you any license to these patents You can send license inguiries in writing to IBM Director of Licensin
25. PRIMECONTRACTOR 0 ALN 9 PRINTED 1 YORN 1 QUANTITY 1 DECIMAL 15 RDYPRINT 1 YORN 1 RECEIVEDDATE 0 DATETIME 10 REPORTNUM 0 UPPER 12 SENTDATE 0 DATETIME 10 SERIALNUM 0 UPPER 15 SHIPPEDTOCODE 0 ALN 20 SITEID 1 UPPER 8 STATUS 0 UPPER 16 STATUSDATE 0 DATETIME 10 TOMARKDATE 0 DATETIME 10 TOPARENT 0 UPPER 12 TOPRICE 0 AMOUNT 10 TOPROPERTYID 0 INTEGER 12 TOSITE 0 UPPER 8 TOSTATUS 0 ALN 20 TOUII 0 ALN 100 TOUIIMARK 0 ALN 256 TRANSACTIONDATE 1 DATETIME 10 TRANSACTIONMEMO 0 ALN 254 TRANSACTIONMEMO LONGDESCRIPTION 0 LONGALN 32000 TRANSACTIONNAME 1 UPPER 25 TRANSPERSONID 1 UPPER 30 TYPE 0 UPPER 10 52 IBM Maximo for Government Maximo User s Guide Addendum Government Database Tables and Columns COLUMN REGUIRED MAXTYPE LENGTH UIITYPE 0 UPPER 25 UNITOFMEASURE 0 UPPER 8 PLUSRTRANSACTION Table COLUMN REGUIRED MAXTYPE LENGTH NEWASSETSTATUS 0 ALN 20 ORGID 1 UPPER 8 PLUSRTRANSACTIONID 1 INTEGER 12 TRANSACTIONNAME 1 UPPER 25 PLUSRTRANSEXTSYS Table COLUMN REGUIRED MAXTYPE LENGTH EXTERNALSYSTEM 1 UPPER 25 FILEFORMAT 1 UPPER 25 ORGID 1 UPPER 8 PLUSRTRANSEXTSYSID 1 INTEGER 12 TRANSACTIONID 1 INTEGER 12 PLUSRTRANSFORM Table COLUMN REQUIRED MAXTYPE LENGTH FORMNAME 1 UPPER 25 ORGID 1 UPPER 8 PLUSRTRANSFORMID 1 INTEGER 12 TRANSACTIONID 1 INTEGER 12 PLUSRUIITEMPLATE Table COLUMN REQUIRED MAXTYPE LENGTH EID 1 UPPER 25 IAC 1 UPPER 25 ORGID 1 UPPER 8 PLUSRUIITEMPLATEID 1 INTEGER 12 53 COLUMN REGUIRED MAXTYPE LENGTH TE
26. RSONID 0 UPPER 30 ITEM Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRACOCOST 0 DECIMAL 15 PLUSRNSN 0 UPPER 20 PLUSRPROPERTYCLASS 0 UPPER 25 41 LABORVIEW Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCAPRECEIPTS 1 YORN 1 PLUSRCONTRACTADMIN 0 UPPER 30 PLUSRCONTRACTOR 0 UPPER 12 PLUSRCONTRACTTYPE 0 UPPER 25 PLUSRCUSTOMER 0 UPPER 12 PLUSRGFPRECEIPTS 1 YORN 1 PLUSRPARCONTRACT 0 UPPER 8 PLUSRPARCONTRACTOR 0 UPPER 12 PLUSRPRICONTRACTOR 0 UPPER 12 PLUSRPRIMECONTRACT 0 UPPER 8 PLUSRPROPERTYADMIN 0 UPPER 30 PLUSRSCHEDENDDATE 0 DATE 4 LEASEVIEW Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCAPRECEIPTS 1 YORN 1 PLUSRCONTRACTADMIN 0 UPPER 30 PLUSRCONTRACTOR 0 UPPER 12 PLUSRCONTRACTTYPE 0 UPPER 25 PLUSRCUSTOMER 0 UPPER 12 PLUSRGFPRECEIPTS 1 YORN 1 PLUSRPARCONTRACT 0 UPPER 8 PLUSRPARCONTRACTOR 0 UPPER 12 PLUSRPRICONTRACTOR 0 UPPER 12 PLUSRPRIMECONTRACT 0 UPPER 8 PLUSRPROPERTYADMIN 0 UPPER 30 PLUSRSCHEDENDDATE 0 DATE 4 42 IBM Maximo for Government Maximo User s Guide Addendum LEASEVIEWLINE Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCLIN 0 UPPER 12 MASTERVIEW Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCAPRECEIPTS 1 YORN 1 PLUSRCONTRACTADMIN 0 UPPER 30 PLUSRCONTRACTOR 0 UPPER 12 PLUSRCONTRACTTYPE 0 UPPER 25 PLUSRCUSTOMER 0 UPPER 12 PLUSRGFPRECEIPTS 1 YORN 1 PLUSRPARCONTRACT 0 UPPER 8 PLUSRPARCONTRACTOR 0 UPPER 12 PLUSRPRICONTRACTOR 0 UPPER 12 PLUSRPRIMECONTRACT 0 UPPER 8 PLUSRPROPERTYADMIN 0 UPPER 30 PLUSRSCHEDENDDATE 0 DATE
27. SS 1 UPPER 25 PLUSRFORM Table COLUMN REQUIRED MAXTYPE LENGTH CREATEDDATE 1 DATETIME 10 CREATEDPERSONID 1 UPPER 30 FILENAME 1 UPPER 25 FORMNAME 1 UPPER 25 ORGID 1 UPPER 8 PATHNAME 0 ALN 500 PLUSRFORMID 1 INTEGER 12 PROPERTYTRANSID 1 INTEGER 12 SITEID 1 UPPER 8 PLUSRFORMTRANS Table COLUMN REQUIRED MAXTYPE LENGTH EMAIL 0 ALN 100 FORMID 1 INTEGER 12 ORGID 1 UPPER 8 PLUSRFORMTRANSID 1 INTEGER 12 SITEID 1 UPPER 8 STATUS 1 UPPER 25 TRANSACTIONDATE 1 DATETIME 10 TRANSPERSONID 1 UPPER 30 45 PLUSRGOVCONTRACT Table COLUMN REQUIRED MAXTYPE LENGTH ACCEPTANCELOSS 1 YORN 1 ACCEPTPERIOD 0 INTEGER 12 AUTOEXTENDPERIOD 0 INTEGER 12 BUYAHEAD 1 YORN 1 BUYOUT 1 YORN 1 CANAUDIT 1 YORN 1 CASUALTYBUYOUT 1 YORN 1 CASUALTYNOTIFY 1 YORN 1 CHANGEBY 0 UPPER 30 CHANGEDATE 1 DATETIME 10 CONDFOREXT 0 ALN 20 CONFIGURENOTIFY 1 YORN 1 CONTACT 0 ALN 50 CONTRACTID 1 INTEGER 12 CONTRACTLEASEID 1 INTEGER 12 CONTRACTNUM 1 UPPER 8 CONTRACTTYPE 1 UPPER 25 CURRENCYCODE 1 UPPER 8 CUSTNOTIFYPERIOD 0 INTEGER 12 CUSTOMERNUM 0 ALN 16 CUSTTERMALLOWED 1 YORN 1 DAYSTONOTIFY 0 INTEGER 12 DESCRIPTION 0 ALN 100 DESCRIPTION_LONGDESCRIPTION 0 LONGALN 32000 ENDDATE 0 DATE 4 ENFORCEBUNDLE 1 YORN 1 EXCHANGEDATE 0 DATE 4 EXCHANGERATE 0 DECIMAL 14 EXCHANGERATE2 0 DECIMAL 14 EXTENDABLE 1 YORN 1 EXTERNALREFID 0 ALN 10 FINANCETYPE 0 ALN 25 46 IBM Maximo for Government Maximo User s Guide Addendum COLUMN REQUIRED MAXTYPE LENGTH FOB 0 AL
28. Select Action menu Create Property Transactions View Property History You use the Create Property Transactions action to create transactions against property records This action creates transactions that are not available in other applications To access this action select Property Transactions gt Create Property Transactions from the Select Action menu You use the View Property History action to view property history for a government contract To access this action select Property Transactions gt View Property History from the Select Action menu Create Property Upload Files You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Property Upload Files from the Select Action menu View Property Upload Files 18 You use the View Property Upload Files action to view property upload files associated with a particular contract external system and file format To access this action select Property Upload Files gt View Property Upload Files from the Select Action menu IBM Maximo for Government Maximo User s Guide Addendum Inventory Module The Inventory module has four cloned applications This chapter provides an overview of new tabs fields and actions in those applications For more information about the applications see the help for the application For more
29. Upload Files action to search for and select property transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Property Upload Files from the Select Action menu View Property Upload Files You use the View Property Upload Files action to view property upload files associated with a particular contract external system and file format To access this action select Property Upload Files gt View Property Upload Files from the Select Action menu 38 IBM Maximo for Government Maximo User s Guide Addendum Government Database Tables and Columns This chapter lists Government specific database tables and their columns It also lists Government specific columns added to existing Maximo database tables Copyright IBM Corp 2007 ASSET Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRUII 0 ALN 100 PLUSRUIIAFFIXDATE 0 DATETIME 10 PLUSRUIIAFFIXED 1 YORN 1 PLUSRUIIAFFIXEDBY 0 UPPER 30 PLUSRUIIASSETUID 0 UPPER 30 PLUSRUIIBAGGTAGG 0 UPPER 1 PLUSRUIIEID 0 UPPER 25 PLUSRUIIAC 0 UPPER 25 PLUSRUIILOTBATCH 0 UPPER 30 PLUSRUIIMARK 0 ALN 256 PLUSRUIIORIITEMNUM 0 UPPER 30 PLUSRUIIRENDERDATE 0 DATETIME 10 PLUSRUIIRENDERED 1 YORN 1 PLUSRUIIRENDEREDBY 0 UPPER 30 PLUSRUIIREOUIRED 1 YORN 1 PLUSRUITTEMPLATE 0 UPPER 25 PLUSRUIITYPE 0 UPPER 25 ASSETCUST Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRUII 0 ALN 100 PLUSRUIIAFFIXDATE 0 DATETIME 10 PLUSRUIIAFFIXED 1 YORN 1 PLUSRUIIAFFIXEDB
30. Y 0 UPPER 30 39 40 COLUMN REQUIRED MAXTYPE LENGTH PLUSRUIIASSETUID 0 UPPER 30 PLUSRUIIBAGGTAGG 0 UPPER 1 PLUSRUIIEID 0 UPPER 25 PLUSRUIMAC 0 UPPER 25 PLUSRUIILOTBATCH 0 UPPER 30 PLUSRUIIMARK 0 ALN 256 PLUSRUIIORIITEMNUM 0 UPPER 30 PLUSRUIIRENDERDATE 0 DATETIME 10 PLUSRUIIRENDERED 1 YORN 1 PLUSRUIIRENDEREDBY 0 UPPER 30 PLUSRUIIREOUIRED 1 YORN 1 PLUSRUIITEMPLATE 0 UPPER 25 PLUSRUIITYPE 0 UPPER 25 COMPANIES Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCAGE 0 UPPER 20 PLUSRDODAAC 0 UPPER 20 PLUSRMAPAC 0 UPPER 20 CONTRACT Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCAPRECEIPTS 1 YORN 1 PLUSRCONTRACTADMIN 0 UPPER 30 PLUSRCONTRACTOR 0 UPPER 12 PLUSRCONTRACTTYPE 0 UPPER 25 PLUSRCUSTOMER 0 UPPER 12 PLUSRGFPRECEIPTS 1 YORN 1 PLUSRPARCONTRACT 0 UPPER 8 PLUSRPARCONTRACTOR 0 UPPER 12 PLUSRPRICONTRACTOR 0 UPPER 12 PLUSRPRIMECONTRACT 0 UPPER 8 IBM Maximo for Government Maximo User s Guide Addendum Government Database Tables and Columns COLUMN REQUIRED MAXTYPE LENGTH PLUSRPROPERTYADMIN 0 UPPER 30 PLUSRSCHEDENDDATE 0 DATE 4 CONTRACTLINE Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCLIN 0 UPPER 12 INVENTORY Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRGOVBALANCE 1 DECIMAL 15 ISSUECURRENTITEM Table COLUMN REQUIRED MAXTYPE LENGTH PLUSRCONTRACTNUM 0 UPPER 8 PLUSRCUSTODIANPERSONID 0 UPPER 30 PLUSRPROPERTYCLASS 0 UPPER 25 PLUSRSOURCE 0 UPPER 25 PLUSRTOCUSTODIANPERSONID 0 UPPER 30 PLUSRTOUSERPERSONID 0 UPPER 30 PLUSRUSERPE
31. action select Property Transactions gt Create Property Transactions from the Select Action menu You use the View Property History action to view property history for an asset To access this action select Property Transactions gt View Property History from the Select Action menu Create Property Upload Files You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Property Upload Files from the Select Action menu View Property Upload Files You use the View Property Upload Files action to view property upload files associated with a particular contract external system and file format To access this action select Property Upload Files gt View Property Upload Files from the Select Action menu Locations Gv Application Assets Module You use the Locations Gv application to enter and track locations for assets and organize these locations into logical hierarchical systems or network systems You can view property balances and history for a particular location and attach and view documents outside of Maximo that relate to property 11 Locations Gv Application Tabs Property Tab List Location Assets History The Locations Gv application has the following new tab v Property You use the Property tab to display property records associated with a location
32. action to capture UID information for an asset To access this action select UIIs gt Capture UIIs from the Select Action menu You use the Assign Mark UIIs action to generate Unique Item Identifiers UIIs and generate UII marks To access this action select UIIs gt Assign Mark UIIs from the Select Action menu Create Property Transactions You use the Create Property Transactions action to create transactions against property records This action creates transactions that are not available in other applications To access this action select Property Transactions gt Create Property Transactions from the Select Action menu Minus Property Transaction View Property History You use the Minus Property Transaction action to reverse a property transaction record that was entered in error To access this action select Property Transactions gt Minus Property Transaction from the Select Action menu You use the View Property History action to view property history To access this action select Property Transactions gt View Property History from the Select Action menu Create Property Upload Files You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Property Upload Files from the Select Action menu View Property Upload Files You use the View Property Upload Files acti
33. at item set The Item Master Gv application has the following new or enhanced tabs v Item v Property new For information about fields place the cursor in the field and press Alt F1 21 Item Master Gv Application Item Tab The Item tab has the following Government specific fields v Property Class v NSN v Acquisition Cost Property Tab You use the Property tab to display property records associated with an item For an example of the Property tab see Locations Gv Application on page 3 11 Item Master Gv Actions The Item Master Gv application has the following Government specific actions Create Property Transactions View Property History Create Property Upload Files View Property Upload Files ddd For more information about these actions see the Item Master Gv help Create Property Transactions You use the Create Property Transactions action to create transactions against property records This action creates transactions that are not available in other applications To access this action select Property Transactions gt Create Property Transactions from the Select Action menu View Property History You use the View Property History action to view property history for an item To access this action select Property Transactions gt View Property History from the Select Action menu Create Property Upload Files You use the Create Property Upload Files action to search for and select p
34. attach and view documents outside of Maximo that relate to their property Copyright IBM Corp 2007 31 Companies Gv Application Tabs The Companies Gv application has the following new or enhanced tabs v Company v Property new For information about a field place the cursor in the field and press Alt F1 Company Tab The Company tab has the following Government specific fields v CAGE v DODAAC v MAPAC Company Tab List Company Contacts Addresses Branches Company CONTI Contractor 1 a Attachments Parent 4 a Company Type Customer Organization EAGLENA Home Page Use Parent Remit To Currency USD P Freight Terms ja Bank Tax Code 4 FOB Point Bank Reference Tax Exempt Code Ship Via CAGE 34567 Tax Exempt Number Registration DODAAC 345644 Pay Tax to Vendor V Inspection Reguired MAPAC 2345644 Disqualified Vendor Payment on Receipt DUNS 1234 Expiration Date of Insurance Pay To Payment Terms AP Control Account 4 RBNI Account Suspense Account Tool Control Account E commerce Enabled Vendor Sends Order Status Punchout Enabled Send Vendor Transaction on PO Cancel E commerce Supplier Vendor Sends ASN Catalog Vendor Sends Invoice E commerce Supplier Location Automatically Approve Invoice Automatically Approve Receipt on ASH
35. ct and use of those Web sites is at your own risk 61 62 IBM may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you Licensees of this program who wish to have information about it for the purpose of enabling i the exchange of information between independently created programs and other programs including this one and ii the mutual use of the information which has been exchanged should contact IBM Corporation 2Z4A 101 11400 Burnet Road Austin TX 78758 U S A Such information may be available subject to appropriate terms and conditions including in some cases payment of a fee The licensed program described in this document and all licensed material available for it are provided by IBM under terms of the IBM Customer Agreement IBM International Program License Agreement or any equivalent agreement between us Information concerning non IBM products was obtained from the suppliers of those products their published announcements or other publicly available sources IBM has not tested those products and cannot confirm the accuracy of performance compatibility or any other claims related to non IBM products Questions on the capabilities of non IBM products should be addressed to the suppliers of those products All statements regarding IBM s future direction or intent are subject to change or withdrawal without notice and represent goals and ob
36. e IBM Maximo Enterprise Adapter IBM Software Support provides assistance with product defects Before contacting IBM Software Support your company must have an active IBM software maintenance contract and you must be authorized to submit problems to IBM For information about the types of maintenance contracts available see Enhanced Support in the Software Support Handbook at techsupport services ibm com guides services html Complete the following steps to contact IBM Software Support with a problem 1 Define the problem gather background information and determine the severity of the problem For help see Contacting IBM in the Software Support Handbook at techsupport services ibm com guides beforecontacting html 2 Gather diagnostic information 3 Submit your problem to IBM Software Support in one of the following ways a Online Click the Report problems tab on the IBM Software Support site www ibm com software support probsub html IBM Maximo for Government Maximo User s Guide Addendum About This Publication IBM Support b By telephone For the telephone number to call in your country go to the Contacts page of the Software Support Handbook techsupport services ibm com guides contacts html If the problem you submit is for a software defect or for missing or inaccurate documentation IBM Support creates an Authorized Program Analysis Report APAR The APAR describes the problem in detail Whenever po
37. e e eens 29 Edit Property Transaction Reports 0 6 aaa aaa 30 Run Property Transaction Reports 0 aaa 30 Chapter 7 Purchasing Module vivian sak ii leek eee k ib ere I kia Bib ea aa Bie ein Bbw Ae Bide sie is 31 Companies Gy Applications css p aisiais a leila Gil a Nee ig oie aa das EE Hes as 31 TADS i O TTT LT 32 Company TADA aa sia i A I a S T S aad Shean a See S 32 Property Tab rece carats taste a ES aa e AAA ai aa a ads Pon lelele beat e ka 32 iv IBM Maximo for Government Maximo User s Guide Addendum Companies GVJ ACHON tl bo i 33 Create Property TransacHGns sis ollo a a Gee sides 33 View Property History ina ae See ao aoe ete ha aie ee Boe 33 Create Property Upload Files 2 0 0 nee enna 33 View Property Upload Files ssis kis a kee ei bk Ce sa be ieee EEES ES 33 Receiving Gv Application Li i osc ca E ob eh oie hed wed k ob eke eb nes eb Deed wedlonmeeedines 33 ADS sof A a oat LOTS Sead St A 34 Receiving ACHONS ahi adi ath aed bd A ede heed alba dae a ohne CGA Here Rig AEE OA Mk aa a is 34 Capture Ws sites S 34 Assign Mark UMS 4 ien kis A ele tes Pela aa i a end a te bites br e is 35 Chapter 8 Resources Module 0 cece aaa aaa aaa aaa ee eee rr aaa aaa aaa 37 P ople Gy Applications kitas sasas dn hee nao ss eee eb R ab a AA 37 TE ADS yobs aa a tore eet ai a aa aa a da Be MR Sore SEER Gb al Ta sc re BORE ak Be tac A as Sio bas aa ash gto 37 People EVANS 2 eee eh Wet I a a ee A dan tat 38
38. e et 12 Create Property Upload Files ii siai SA ketene thw be bee ets ee ed 13 View Property Upload Files 0 0 0 eee eee eee 13 Chapter4 Contracts Module Linea og us AS e A li eke a wise eg ES eS 15 Government Contracts Gv Application lt lt lt 0 0 eee enna 15 PADS asi A A tanta sia MAR More Wigs at JE beac A NR dk os as ADS is wtb aa bab Ire od Sched gab koh 16 Contract Tabakas ika kui Ta S es ae Wale a el Wels awe ay a oe 16 Properties abit sienai ee testes tA ed gh ed atten aaa oh a a a ne abet on esas 16 Contract Lines Tab o aras Ba ina ai pe aes Ween en a A sata waned 17 Terms and Conditions Tab siss eor ew A as Bho bee Sg Geico blondie late Sha ak sich ee 17 Property Summary Tab esos eae ee Pens Raced tte tated eden a PERM ats 17 Property Tab facceic chee Sandler Ge ada Dba sae dada we nb eed what Wh and beet a be i nee eee 17 Government Contracts Gv ActionS 2 0 0 Lk 18 Capture U ll aa sa ia a SA I A NULLS NIE PS Te CALE SIONAL NINE Ah as 18 Assien Mark lt AA A NA i R ea 18 Create Property Transactions sari iest eeik rr 18 View Property HIStory ro A a A ith A AAA ss 18 O Copyright IBM Corp 2007 iii Create Property Upload Files cis st a i a ees pie S as i eee ee 18 View Property Upload Files 0 30 cco paika i gue e i wee ence ob oe 18 Chapter 5S Inventory Module aiii ri e di di 19 Inventory Gv Application 4s a1 sx A A ah en A AA 20 PADS di a a as A STO A a a IDM Sale he I Aa dig MSR pls WIN Su A
39. ect Property Transactions gt Create Property Transactions from the Select Action menu You use the View Property History action to view property history for a storeroom To access this action select Property Transactions gt View Property History from the Select Action menu Create Property Upload Files You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Property Upload Files from the Select Action menu View Property Upload Files 26 You use the View Property Upload Files action to view property upload files associated with a particular contract external system and file format To access this action select Property Upload File gt View Property Upload Files from the Select Action menu IBM Maximo for Government Maximo User s Guide Addendum Personal Property Gv Module The Personal Property Gv module has one new Government specific application This chapter provides an overview of the tabs and actions in that application For more information about the application see the help for the application For more information about standard Maximo applications see the IBM Maximo User s Guide The Personal Property Gv module contains the following Government specific application Government Application in the Personal Property Gv Module Application
40. g IBM Corporation North Castle Drive Armonk NY 10504 1785 U S A For license inguiries regarding double byte DBCS information contact the IBM Intellectual Property Department in your country or send inguiries in writing to IBM World Trade Asia Corporation Licensing 2 31 Roppongi 3 chome Minato ku Tokyo 106 0032 Japan The following paragraph does not apply to the United Kingdom or any other country where such provisions are inconsistent with local law INTERNATIONAL BUSINESS MACHINES CORPORATION PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF NON INFRINGEMENT MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This information could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in new editions of the publication IBM may make improvements and or changes in the product s and or the program s described in this publication at any time without notice Any references in this information to non IBM Web sites are provided for convenience only and do not in any manner serve as an endorsement of those Web sites The materials at those Web sites are not part of the materials for this IBM produ
41. ganizations Gv application has no Government specific tabs Organizations Gv Actions The Organizations Gv application has the following Government specific actions v Property Transaction Definitions v UII Templates v Government Defaults Copyright IBM Corp 2007 5 Organizations Gv Application To access these actions select Government Options from the Select Action menu For more information about these actions see the Organizations Gv help Property Transaction Definitions Ull Templates You use the Property Transaction Definitions action to define the property transactions and external systems that an enterprise will use to administer government contracts Property Transaction Definitions Dialog Box A Property Transaction Definitions Property Transaction Definitions Transaction Name Description New Asset Status CAP RECEIPT Receipt of Contractor Acquired Property OPERATING GFPRECEIPT Receipt of Government Furnished Property OPERATING INSTALL Install OPERATING LOST Disposition Lost DECOMMISSION A RETURN Return DECOMMISSION 4 STOLE Disposition Stole DECOMMISSIO A External Systems External System WAWF 4 Wide Area Work Flow FLAT FILE You use the UII Templates action to define Unique Item Identifier UII templates to use to capture and assign Ulls UII Templates Dialog Box 6 ull Templates
42. ion to generate a report of transactions to the Unigue Identification UID system To access this action select Property Transaction Reports gt Run Property Transaction Reports from the Select Action menu 30 IBM Maximo for Government Maximo User s Guide Addendum Purchasing Module The Purchasing module has two cloned applications This chapter describes the new tabs fields and actions in those applications For more information about these applications see the help for the applications For more information about standard Maximo applications see the IBM Maximo User s Guide The Purchasing module contains the following Government specific applications Government Applications in the Purchasing Module Application Government specific Functions Companies Gv v Associate a government contract qualified company or a government agency with a government prime or sub contract v Display property balances for a contractor v Create property transactions for a contractor v Display the property history of a contractor v Create and view property upload files Receiving Gv v Associate receipts of property with a government agency owner and contract v Capture assign and mark UII information for an asset Companies Gv Application You use the Companies Gv application to maintain detailed information about vendors manufacturers and other companies and lets you view their property balances and history You can also
43. jectives only This information contains examples of data and reports used in daily business operations To illustrate them as completely as possible the examples include the names of individuals companies brands and products All of these names are fictitious and any similarity to the names and addresses used by an actual business enterprise is entirely coincidental If you are viewing this information softcopy the photographs and color illustrations may not appear IBM Maximo for Government Maximo User s Guide Addendum Trademarks The following terms are trademarks of International Business Machines Corporation in the United States other countries or both IBM AIX DB2 Everyplace ibm com Lotus Maximo Notes OuickPlace Tivoli WebSphere Adobe the Adobe logo PostScript and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Java and all Java based trademarks and logos are trademarks of Sun Microsystems Inc in the United States other countries or both Linux is a registered trademark of Linus Torvalds in the United States other countries or both Intel Intel logo Intel Inside Intel Inside logo Intel Centrino Intel Centrino logo Celeron Intel Xeon Intel SpeedStep Itanium and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries Mic
44. lances and history of inventoried property and attach and view documents outside of Maximo that relate to this property You can also assign ownership of legacy data to a government agency The Inventory Gv application has the following new or enhanced tabs v Inventory v Property new For information about fields place the cursor in the field and press Alt F1 The Inventory tab has the following Government specific field v Government Balance You use the Property tab to display property records associated with an item and storeroom For an example of the Property tab see Locations Gv Application on page 3 11 Inventory Gv Actions 20 The Inventory Gv application has the following Government specific actions Add Property Record Create Property Transactions View Property History Create Property Upload Files View Property Upload Files 4 4 4 a The existing Issue Current Item and Transfer Current Item actions have the following Government specific fields Contract Custodian Issue Current Item action From Custodian Transfer Current Item action From User Transfer Current Item action Property Class Source To Custodian To User User Issue Current Item action A 4 A A A A A E IBM Maximo for Government Maximo User s Guide Addendum Add Property Record Item Master Gv Application For more information about these actions see the Inventory Gv help You use the Add Property Reco
45. lumns 55 COLUMN REQUIRED MAXTYPE LENGTH TOCUSTODIAN 0 UPPER 30 TOUSER 0 UPPER 30 TRANSACTIONDATE 0 DATETIME 10 TRANSACTIONMEMO 0 ALN 254 TRANSACTIONMEMO_LONGDESCRIPTION 0 LONGALN 32000 TRANSACTIONNAME 0 UPPER 25 USERPERSONID 0 UPPER 30 PLUSRVUPLOAD Table COLUMN REQUIRED MAXTYPE LENGTH ASSETNUM 0 UPPER 12 CONTRACTNUM 0 UPPER 8 CUSTODIANPERSONID 0 UPPER 30 EXTERNALSYSTEM 1 UPPER 25 FILEFORMAT 1 UPPER 25 FROMPARENT 0 UPPER 12 FROMPRICE 0 AMOUNT 10 FROMPROPERTYID 0 INTEGER 12 FROMSITE 0 UPPER 8 FROMSTATUS 0 ALN 20 FROMUII 0 ALN 100 FROMUIIMARK 0 ALN 256 HASLD 1 YORN 1 ITEMNUM 1 UPPER 30 ITEMSETID 1 UPPER 8 LANGCODE 1 UPPER 4 LOCATION 0 UPPER 12 MATRECTRANSID 0 INTEGER 12 MATUSETRANSID 0 INTEGER 12 MINUSDATE 0 DATETIME 10 MINUSMEMO 0 ALN 254 MINUSMEMO_LONGDESCRIPTION 0 LONGALN 32000 MINUSPERSONID 0 UPPER 30 56 IBM Maximo for Government Maximo User s Guide Addendum COLUMN REGUIRED MAXTYPE LENGTH NEWASSETSTATUS 0 ALN 20 ORGID 1 UPPER 8 PLUSRPROPERTYID 1 INTEGER 12 PLUSRPROPTRANSID 1 INTEGER 12 PLUSRTRANSACTIONID 1 INTEGER 12 PLUSRTRANSEXTSYSID 1 INTEGER 12 PROPERTYCLASS 0 UPPER 25 QUANTITY 1 DECIMAL 15 SITEID 1 UPPER 8 SOURCE 0 UPPER 25 TOPARENT 0 UPPER 12 TOPRICE 0 AMOUNT 10 TOPROPERTYID 0 INTEGER 12 TOSITE 0 UPPER 8 TOSTATUS 0 ALN 20 TOUII 0 ALN 100 TOUIIMARK 0 ALN 256 TRANSACTIONDATE 1 DATETIME 10 TRANSACTIONID 1 INTEGER 12 TRANSACTIONMEMO 0 ALN 254 TRANSACTIONMEMO LONGDESCRIPTIO
46. n 4 B User A a Required V un LD456780G 2087 Type CONSTRUCT1 IAC LD yl Asset UID 1 496 EID DODAAC EA Serial G 2087 Original Part G WEP 4 Sy Lot Batch Current Part G WEP 7 Mark Rendered By Date B Affixed By Date Assets Gv Actions The Assets Gv application has the following Government specific actions Add Property Record Capture UIIs Assign Mark Ulls Create Property Transactions View Property History Create Property Upload Files View Property Upload Files A 4 4 4 4 a For more information about these actions see the Assets Gv help Add Property Record You use the Add Property Record action to associate an asset with a government contract and custodian Capture Ulls You use the Capture UIIs action to capture UID information for an asset To access this action select UIIs gt Capture UIIs from the Select Action menu 10 IBM Maximo for Government Maximo User s Guide Addendum Assign Mark Ulls Locations Gv Application You use the Assign Mark UIIs action to generate Unique Item Identifiers UIIs and UII marks To access this action select UIIs gt Assign Mark UIIs from the Select Action menu Create Property Transactions View Property History You use the Create Property Transactions action to create transactions against property records This action creates transactions that are not available in other applications To access this
47. ns Gv AcHONS iru ina scaled da A ioe phe Aa E i i Aa i in Gee ed 5 Property Transaction Definitions 0 eee 6 UI Lem plates iis vest ows glee Wie ee Sak AAA a i a MIG ON I a a dob ave ws 6 Government Defaults cc eee cee nen ee en te eee ene aks 7 Chapter 3 Assets Module sit coi ti has a E eee ak Ir a i A i AES 9 Assets Gv Application mii it BP elo sR OU eget ML Paton A wie AMI Mace ASA 9 TAS ats than OR SS A A Nef tere er eke ee AN on Re Boa i elas BOA 10 Assets Gv ACHONS vstane tise oad la jo ed aad AERA I aa Bib wb om ni doe 10 Add Property Record iiss ja sunis ta asst aie a tase ets eee A ciate lt a A 10 Capture USS asai ina da a I la WES Secs SIRS a AD a A i 10 Assien Mark UUS 441 kai opi A k e i a i as Sa i S as 11 Create Property Transactions isani naas daa iai rr 11 View Property HIStory o Liza nats Sap a a aa a tea aaa a i ane i tea hag pat cee tt 11 Create Property Upload Files ssoi oss ies teed oe eek Wek E eee Willd Sele a ks wale eee bei ee Sa lien S 11 View Property Upload Files iia i es a Leste se ans a dao A aaa 11 Locations Gv Application sss inss cea rendi iente ee eb eee Seb Eden ba bie oad oa Ed ghee 11 PADS i A A OTE i aaa as A eee a ees 12 Locations GV ACHOMS it heb e a BOE EE ok ras RE ohh a k ee WOE WE OP Bk Hees I ecb nes 12 Create Property TransactlOns 3 seins a ee NGG a Aa A LT ii Nie 12 View Property Histol nsis y cir big ed k a a ee tee Rea i ae A es arene BA
48. nsfer Out Tab The Transfer Out tab has the following Government specific fields v Contract v Source v Property Class v From Custodian v To Custodian v From User v To User Transfer Out Tab List Issue Transfer Out Transfer In From Storeroom GOV Government Storeroom B Site GOV tem Description Quantity Line Cost From Bin To Location To Bin G LED A LED Indicatores El 1 00 0 00 A Line Item Line Type TEM Primary Vendor Item G LED LED Indicatores la Manufacturer Stock Category STK Manufacturer Lot Outside Shelf Life Expiration Date a Transfer Details Quantity 1 00 To Location A From Condition Code pa Contract GOV1 A From Issue Unit EACH To Site GOV To Condition Code Source GFP To Issue Unit Rotating Asset 4 From Bin Property Class AP Conversion Factor New Asset Number To Bin From Custodian SMES Unit Cost 0 00 Courier 2 From Lot P To Custodian 4 Line Cost 0 00 Issue To A To Lot From User 4 To User 4 Charge Information Transaction Details GL Debit Account P Entered By WILSON GL Credit Account 6100 200 200 Actual Date 11 20 07 3 37 PM E PO A Transaction Date 11 20 07 3 37 PM ES PO Line Remarks Select PO tems Select items for Transfer Select Asset Spare Parts New Row _ Transfer In Tab The Transfer In tab has the following Government specific fields Contract Source Property Class From Custodian To Custodian From User To User A 4 4 Ee
49. nsferin Tabs aia i An ta a dba i i ana shee dd Ava ia n A ni ed sa 24 Issues and Transfers Gv Actions 0 0 aka kaka as 25 Storerooms Gv Application 0 0 enn eee 25 ADS csc triacs AE DNS ee a A A ie ot a Ad A A tee ds 25 Storeroomis GV ACHONS see cinco A ai ak a ota IATA Bee A aad Edt ued 26 Create Property Transactlons is ui ini S an a te eee S a a ee 26 View Property HIStory Li lasas i dd Aaa o k aa ia le a k o 26 Create Property Upload Piles msr ki ee dd ee ates 26 View Property Upload Files 2 0 0 occas 26 Chapter 6 Personal Property Gv Module 0 ccc cc cece ee ccc cece ee aaa aaa aaa 27 Personal Property Gv Applications Kuisiai eth oe eh ee SG ai alae ob a dee SB a aja ebb oe eed Dae 27 Tabs Lida i date ts dh wig Aa bb Alenka doit E ah Sans BAR as abd aaa ane Bik ne tossed lel oa 28 Personal Property Gy Actions K ii na sis as Bein tye OS i bee iene eee 28 Capture Uli E Bi RI Les Beeson RID ee nelle Ae Sink A IAE date Saba ESAS totes 29 AssigH Mark Ulla A S naa I ae Na a EM oe 29 Create Property Transact Onsen isc did vi ia a aa a wee a ia a 29 Minus Property Transaction seseris kasi bu i E Ra A ia i A 29 View Property HIStory ui A eek te TIE ted yy Stk cotta e ta lod 29 Create Property Upload Piles Likas sk gr dt 29 View Property Upload Files 2 0 0 0 eee eee ee 29 Create Property Transaction Reports 0 0 6 6 cee eet e eee e ne ees 29 View Property Transaction Reports 0 t ee
50. ntract v Capture assign and mark UII information for an asset People Gv v Display property balances for a custodian or user P play prop v Create property transactions for a custodian or user v Display the property history of a custodian or user v Create and view property upload files The remaining chapters of this guide explain where you perform these activities Government Features 3 IBM Maximo for Government Maximo User s Guide Addendum Administration Module The Administration module has one cloned application This chapter provides an overview of new actions in that application For more information about the application see the help for the application For more information about standard Maximo applications see the IBM Maximo User s Guide The Administration module contains the following Government specific application Government Application in the Administration Module Application Government specific Functions Organizations Gv v Define the property transactions and related external systems that an enterprise will use to administer government contracts v Define Unique Item Identifier UII templates to use to capture and assign Ulls v Specify criteria to determine whether a UII is required v Specify format of contract line numbers Organizations Gv Application You use the Organizations Gv application to set up organizations and sites for use with Maximo Tabs The Or
51. on to view property upload files associated with a particular contract external system and file format To access this action select Property Upload Files gt View Property Upload Files from the Select Action menu Create Property Transaction Reports You use the Create Property Transaction Reports action to report transactions to the Unique Identification UID system You can use this action to search for transactions based on criteria such as contract number item asset property class and property source To access this action select Property Transaction Reports gt Create Property Transaction Reports from the Select Action menu View Property Transaction Reports Personal Property Gv Module You use the View Property Transaction Reports action to view details of transactions in UID reports All fields in the View Property Transaction reports dialog box are read only To access this action select Property Transaction Reports gt View Property Transaction Reports from the Select Action menu 29 Personal Property Gv Application Edit Property Transaction Reports You use the Edit Property Transaction Reports action to add or remove transactions from a UID report and edit the details of transactions in a UID report To access this action select Property Transaction Reports gt Edit Property Transaction Reports from the Select Action menu Run Property Transaction Reports You use the Run Property Transaction Reports act
52. ons gt Create Property Transactions from the Select Action menu View Property History 12 You use the View Property History action to view property history for a location To access this action select Property Transactions gt View Property History from the Select Action menu IBM Maximo for Government Maximo User s Guide Addendum Locations Gv Application Create Property Upload Files You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Property Upload Files from the Select Action menu View Property Upload Files Assets Module You use the View Property Upload Files action to view property upload files associated with a particular contract external system and file format To access this action select Property Upload Files gt View Property Upload Files from the Select Action menu 13 Locations Gv Application 14 IBM Maximo for Government Maximo User s Guide Addendum Contracts Module The Contracts module has one new application This chapter provides an overview of the tabs and actions in that application For more information about this application see the help for the application For more information about standard Maximo applications see the IBM Maximo User s Guide The Contracts module contains the following Government specific application
53. ople and to view their property balances and history The People Gv application also lets you attach and view documents outside of Maximo that relate to a particular person s property Tabs The People Gv application has the following new tab v Property You use the Property tab to display property records associated with a person For an example of the Property tab see Locations Gv Application on page 3 11 For information about a field place the cursor in the field and press Alt F1 Copyright IBM Corp 2007 37 People Gv Application People Gv Actions The People Gv application has the following Government specific actions Create Property Transactions View Property History Create Property Upload Files View Property Upload Files ddd For more information about these actions see the People Gv help Create Property Transactions You use the Create Property Transactions action to create transactions against property records This action creates property transactions that you cannot create in other applications To access this action select Property Transactions gt Create Property Transactions from the Select Action menu View Property History You use the View Property History action to view property history for a person To access this action select Property Transactions gt View Property History from the Select Action menu Create Property Upload Files You use the Create Property
54. or more information about these actions see the Receiving Gv help You use the Capture UIIs action to capture UID information for an asset To access this action select UIIs gt Capture UIIs from the Select Action menu IBM Maximo for Government Maximo User s Guide Addendum Assign Mark Ulls Purchasing Module Receiving Gv Application You use the Assign Mark UIIs action to generate Unique Item Identifiers UIIs and generate UII marks To access this action select UIIs gt Assign Mark UIIs from the Select Action menu 35 Receiving Gv Application 36 IBM Maximo for Government Maximo User s Guide Addendum Resources Module The Resources module has one cloned application This chapter describes the new tab and actions in that application For more information about the application see the help for the application For more information about standard Maximo applications see the IBM Maximo User s Guide The Resources module contains the following Government specific application Government Application in the Resources Module Application Government specific Functions People Gv v Display property balances for a custodian or user v Create property transactions for a custodian or user v Display the property history of a custodian or user v Create and view property upload files People Gv Application You use the People Gv application to create modify view and delete records of pe
55. rd action to associate an item and storeroom with a government contract and custodian Create Property Transactions View Property History You use the Create Property Transactions action to create transactions against property records This action creates transactions that are not available in other applications To access this action select Property Transactions gt Create Property Transactions from the Select Action menu You use the View Property History action to view property history for an item and storeroom To access this action select Property Transactions gt View Property History from the Select Action menu Create Property Upload Files You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Property Upload Files from the Select Action menu View Property Upload Files You use the View Property Upload Files action to view property upload files associated with a particular contract external system and file format To access this action select Property Upload Files gt View Property Upload Files from the Select Action menu Item Master Gv Application Tabs Inventory Module You use the Item Master Gv application to define items that will be stocked in your storerooms You group these items in an item set which can then be shared by the organizations using th
56. roperty transactions and create upload files for selected transactions To access this action select Property Upload Files gt Create Property Upload Files from the Select Action menu View Property Upload Files You use the View Property Upload Files action to view property upload files associated with a particular contract external system and file format To access this action select Property Upload Files gt View Property Upload Files from the Select Action menu 22 IBM Maximo for Government Maximo User s Guide Addendum Issues and Transfers Gv Application Issues and Transfers Gv Application You use the Issues and Transfers Gv application to issue return and transfer inventory Tabs The Issues and Transfers Gv application has the following enhanced tabs v Issue v Transfer Out v Transfer In For information about these fields place the cursor in the field and press Alt F1 Issue Tab The Issue tab has the following Government specific fields v Contract v Source v Property Class v Custodian v User v To Custodian v To User Issue Tab ust Issue Transfer Out Transfer in From Storeroom GOV Government Storeroom El Site cow
57. rosoft Windows Windows NT and the Windows logo are trademarks of Microsoft Corporation in the United States other countries or both UNIX is a registered trademark of The Open Group in the United States and other countries 63 64 IBM Maximo for Government Maximo User s Guide Addendum
58. s how to install IBM Maximo for Government Describes how IBM Maximo completes financial transactions and how to set up general ledger accounts Describes how to install and configure the following software v Application server v IBM Maximo v Actuate Describes how to configure IBM Maximo for a Multisite implementation Provides step by step procedures for IBM Maximo applications vii IBM Support IBM Support viii Document Description IBM Maximo Reconciliation Module Implementation Guide IBM Maximo Report Administration and Development Guide IBM Maximo System Administrator s Guide IBM Maximo User s Guide IBM Maximo Workflow Implementation Guide IBM Maximo Enterprise Adapter System Administrator s Guide Describes how to use the IBM Maximo Reconciliation module to reconcile the two types of information that IBM Maximo maintains about information technology IT assets v IT asset data v Deployed asset data Describes how to use Actuate to design and administer IBM Maximo reports Describes database configuration security and other administrative level applications and tasks Provides an overview of the IBM Maximo end user applications It also describes how the IBM Maximo applications interact with each other Provides information about how to use IBM Maximo to plan design build test implement and manage Workflow processes Describes how to configure and use th
59. sset v Create and view property upload files v Display property balances for a location y Create property transactions for a location v Display the property history of a location v Create and view property upload files Assets Gv Application Copyright IBM Corp 2007 You use the Assets Gv application to create and store asset numbers and corresponding information such as parent location vendor up down status and maintenance costs for each asset The Assets Gv application lets you create property records for assets that you want to associate with government contracts You can capture and assign Unique Item Identifier UII information and indicate that assets require UII marks Assets Gv Application Tabs The Assets Gv application has the following new tab v Property You use the Property tab to display property records associated with an asset For information about a field place the cursor in the field and press Alt F1 Property Tab List Asset Spare Parts Safety Meters Specifications Property Asset G 2087 Government Weapon E Site GOV Property E Contract GSUB2 A Government Sub 2 a Source GFP Government Furnished Property Property Class AP Agency Peculiar Military Property Custodia
60. ssible IBM Support provides a workaround that you can implement until the APAR is resolved and a fix is delivered IBM publishes resolved APARs on the IBM Support web site daily so that other users who experience the same problem can benefit from the same resolution IBM Support x IBM Maximo for Government Maximo User s Guide Addendum Government Features IBM Maximo for Government is a Federal Acguisition Regulation FAR compliant system that can manage government furnished property in the hands of contractors for the support of Department of Defense and NASA contracts IBM Maximo for Government contains two new applications that are designed specifically for the management of government property Ten additional enhanced or cloned Maximo applications include Government specific tabs fields and actions The unmodified standard version of these applications remains in the product Other features of Maximo for Government include v Ability to perform property transactions v Ability to create UID reports v Creation of batch upload files v Custody transfers v Total asset visibility including property classification and DD1662 style summaries v Management of unique item identifiers The following table provides a brief overview of the Government specific functions that you can perform in the new and cloned applications Government specific Functions Application Government specific Functions Organizations G
61. tory of an item and storeroom Create and view property upload files Display property balances for an item Create property transactions for an item Display the property history of an item Create and view property upload files IBM Maximo for Government Maximo User s Guide Addendum Application Government specific Functions Issues and Transfers Gv v Associate the issue or transfer of property with a government agency owner and contract Storerooms Gv v Display property balances for a storeroom v Create property transactions for a storeroom v Display the property history of a storeroom v Create and view property upload files Personal Property Gv v Display the current ownership custodian location and status of property v Create personal property transactions v Display the history of personal property transactions v Capture assign and mark UII information for an asset v Create and view property upload files v Create view edit and run UID reports v Reverse minus existing property transactions Companies Gv v Associate a government contract qualified company or a government agency with a government prime or sub contract v Display property balances for a contractor v Create property transactions for a contractor v Display the property history of a contractor v Create and view property upload files Receiving Gv v Associate property receipts with a government agency owner and co
62. ty Upload Files from the Select Action menu View Property Upload Files You use the View Property Upload Files action to view property upload files associated with a particular contract external system and file format To access this action select Property Upload Files gt View Property Upload Files from the Select Action menu Receiving Gv Application Purchasing Module You use the Receiving Gv application to receive materials and services from purchase orders You can search for and receive existing PO line items from the Select Ordered Items and the Select Ordered Services dialog boxes accessible from the Material Receipts and Service Receipts tabs or manually enter received items on the Receipts tabs If you have Invoice Management you can use the invoice claim number or other invoice fields to search for items or services 33 Receiving Gv Application Tabs Material Receipts Tab The Receiving Gv application has the following enhanced tab v Material Receipts The Material Receipts tab has the following Government specific fields Contract Source Property Class To Custodian To User 4 4 4 a For information about a field place the cursor in the field and press Alt Fl list Material Receipts Service Receipts po
63. v Copyright IBM Corp 2007 v Define the property transactions and related external systems that an enterprise will use to administer government contracts v Define Unique Item Identifier UII templates to use to capture and assign UIIs v Specify criteria that determines whether a UI is required v Specify format of contract line numbers Application Government specific Functions Assets Gv Locations Gv Government Contracts Gv Inventory Gv Item Master Gv v v Associate an asset with a government agency owner and contract Create property transactions for an asset Display the property history of an asset Capture assign and mark UII information for an asset Create and view property upload files Display property balances for a location Create property transactions for a location Display the property history of a location Create and view property upload files Manage prime contracts and subcontracts Track government contract attributes Create property transactions for a contract Display the property history of a contract Summarize personal property by property class Capture assign and mark UII information for an asset Create and view property upload files Associate an inventory record with a government agency owner and contract Display property balances for an item and storeroom Create property transactions for an item and storeroom Display the property his

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