HP r45 Operation Manual
Contents
1. HP OfficeJet R Series Basic Operations Guide 4 1 During a scan help is also available from the HP OfficeJet Scanning Coach For more information see Chapter 1 Getting Help of the HP OfficeJet R Series Customer Care Guide Using your HP OfficeJet and the programs that come with it you can scan text and pictures and then make changes to them This chapter highlights the methods you can use to scan text and pictures NOTE The scanner light remains on for approximately 12 hours after you turn on the HP OfficeJet or use it This keeps the bulb warm for optimal performance The light uses very little power After 12 hours the HP OfficeJet turns off the scanner bulb to save energy and displays a Power Save On message Introduction 4 2 Scanning Scanning is the process of converting text and pictures into electronic information that a computer can work with You can scan just about anything be careful not to scratch the glass such as Photos to send out or place in documents Magazine articles to store on your hard disk Text documents to avoid retyping 3D objects to put into catalogs and flyers You might want to use the scanning feature to Add text or pictures to a document you are creating such as a flyer brochure business card or greeting card Communicate with family friends and colleagues through e mail or PC Fax Save a scanned image as a file or archive for fut2. seseeeeeeeeee a AA 5 8 Changing Default Settings 0 0 ccc eee 5 8 HP OfficeJet R Series Basic Operations Guide iv Creating Your Own Default Settings 0 0 00 Restoring the Factory Default Settings leleeeeeeeeeee Contents Welcome Congratulations You have purchased the one system that handles all your crucial office functions efficiently the HP OfficeJet R Series With your HP OfficeJet you can print scan or copy documents in full color or in black and white Printing Features You can print in color or in black and white on a variety of paper types and sizes including letter A and A4 size paper envelopes labels cards banner paper and even custom sized letterhead or stationery Scanning Features You can scan pictures photos and graphics and text up to 8 5 by 11 69 inches 210 by 297 mm for use in all your documents The scanner has the ability to distinguish between photos graphics and text You can choose part or all of an item to scan to a file or you can choose to scan to a destination such as a word processing program Copying Features You can produce high quality color and black and white copies using a variety of paper types and sizes including iron on transfers You can enlarge or reduce the size of the copies you make from 25 to 400 of the image s original size Percentages may vary between models You can make the image lighter or darker adjust th
3. Fun oe hrig ies Cx b Make sure the printer name is set to HP OfficeJet R Series and then select the print range and the number of copies you want C Tochange any other print settings click Properties Printer Setup or Printer in your program s Print dialog box The HP OfficeJet R Series Properties dialog box appears Sena Fomes Cos Ree Pat Ca ah AOU teal fr Mera ErancFani Fas ige d Inthe Setup tab change the Print Quality Paper Size and Paper Type settings as needed and then click OK The Print dialog box appears again NOTE The settings you change here remain in effect while you are using the current program To make your changes permanent make them in the Printers folder e When you are sure that the settings in the Print dialog box are correct go to your program s File menu and select Print or OK to start printing NOTE To avoid paper jams remove papers from the OUT tray frequently OUT tray capacity is affected by the type of paper and the amount of ink you are using For more information about tray capacities see Chapter 6 Technical Information in the HP OfficeJet R Series Customer Care Guide HP OfficeJet R Series Basic Operations Guide 3 3 Stop Printing There are two ways to stop a print job NOTE 3 4 Printing Tostop a print job from the HP OfficeJet press the Clear Stop button on the front panel HP recommends that you stop a print job usi
4. Restoring the Factory Default Settings You can return all the front panel settings to their factory default settings To do so 1 Press the Menu button until Factory Defaults appears 2 Press Select Resume to confirm your selection HP OfficeJet R Series Basic Operations Guide 5 9 5 10 Copying Numerics 2 on 15 5 A Auto Fit 5 5 automatic document feeder ADF loading originals 2 6 paper specifications 2 6 using for scanning 4 3 background printing canceling 3 4 banner paper 2 1 Best copy quality 5 4 black and white copies making 5 3 C changing print settings 3 2 3 3 Clear Stop button 5 3 Clone 100 5 5 color copies making 5 3 color enhancement on copies 5 8 Color Intensity button 5 6 copy quality Best setting 5 4 button 5 4 Fast setting 5 4 Normal setting 5 4 settings 5 4 copying adjusting color intensity 5 6 adjusting lightness or darkness 5 6 black and white 5 3 canceling 5 3 changing copy paper size 5 7 changing settings 5 3 color 5 3 enhancing light colors 5 8 enhancing text 5 7 how to 5 2 paper choices 2 2 paper type settings 5 6 placing the original 5 2 using Photo Mode 5 7 using the Menu button 5 6 Custom 100 5 5 D default settings changing 5 8 factory 5 8 E editing a scan 4 4 Entire 9196 5 5 F factory default settings 5 8 Fast copy quality 5 4 front panel changing the default settings 5 8 G greeting cards 2 2 H HP papers 2 1 HP PrecisionScan 4 3 HP Sc
5. 2 Press the minus or plus button to make the copy lighter or darker The circle moves to the left or right depending on the button you press 3 Press Select Resume to confirm your selection Color Intensity Use Color Intensity to make colors on your copy more vivid or more subtle To do so 1 Press Color Intensity The range of color intensity values appears as a circle on a scale on the front panel display 2 Press the minus or plus button to make the colors more subtle or intense The circle moves to the left or right depending on the button you press 3 Press Select Resume to confirm your selection Menu With the Menu button you can change some additional copy settings You can also change some default settings of the HP OfficeJet that are not related to copying To change settings using the menu commands do the following 1 Press Menu repeatedly to scroll through the list of available commands 2 After the command you want to change appears on the display press either minus plus or Select Resume to choose it For more information about changing specific menu commands see Changing Copy Settings Using the Menu Commands and Changing Default Settings later in this chapter Changing Copy Settings Using the Menu Commands Photo Mode Photo Mode temporarily turns the Text Enhancement TE setting off and the Enhance Light Colors ELC setting on for optimal copying of a photograph Fo
6. 5 5 S Scan button 4 3 scanner light 3 2 4 2 scanning before starting 4 3 editing 4 4 how to 4 3 introduction 4 2 placing the original 4 3 l 2 Index using HP PrecisionScan 4 3 using HP ScanPicture 4 3 using Scan button 4 3 using TWAIN 4 3 using with Office 2000 4 4 using with Office 97 4 4 ScanPicture 4 3 Select Resume button 5 4 settings changing for copies 5 3 copy quality 5 4 factory default 5 8 paper type for copying 5 6 stop printing how to 3 4 T text enhancement on copies 5 7 transparency film about 2 1 2 2 tips on loading 2 4 tips on using 2 5 t shirt transfers about 2 1 tips on loading 2 4 TWAIN 4 3 two on one copying 5 5 W Web site 2 1
7. Note Regulatory information can be found in Chapter 6 of the HP OfficeJet R Series Customer Care Guide Itis not lawful in many places to make copies of the following items When in doubt check with a legal representative first Governmental paper or documents Passports Immigration papers Selective service papers Identification badges cards or insignias Governmental stamps Postage stamps Food stamps Checks or drafts drawn on Governmental agencies Paper currency traveler s checks or money orders Certificates of deposit Copyrighted works Chapter 1 Welcome Pantin Features x Avge odes hk ne xA TURRIM utere ape dude 1 1 Scanning Features Xs ea ER NU qu cunt aute MCN rne Gps a suus 1 1 Copying Features coss Sus RN B RU RA IRA ee RE RI NEA Re 1 1 Chapter 2 All About Paper HP Papers niece oe t Ir en acteur e tad ede ERE NUT EM es 2 1 Paper Choices When Copying sseseeeeeeeee n 2 2 Using the Right Front Panel Paper Type When Copying 0004 2 2 Paper Choices When Printing esee n 2 3 Using the Right Print Settings 0 ec ee 2 3 Tips on Loading Paper in the IN Tray 0 cece cece nents 2 4 All Papers deg Iu Se EDU a A SI Sig eae A Met 2 4 HP Paperss code ch Mone etl rom M LP Us bao NM d HE SEU s E 2 4 Special Considerations When Using Transparency Film 00 2 5 Other Paper Tray Considerations lsee
8. and is faster than Best Fast copies faster than the Normal setting and the text is of comparable quality Using Fast also cuts down on the frequency of replacing your print cartridges because it uses less ink Reduce Enlarge The Reduce Enlarge button lets you quickly reduce or enlarge originals to the size you want You can also select other special settings called digital copying features using this button Some Reduce Enlarge features let you specify the exact percent reduction or enlargement you want and they are shown in the display with the minus plus signs Press the minus or plus button once to change the percentage by one Hold down the minus or plus button to change the percentage by increments of five To change the reduction and enlargement settings do the following 1 Press Reduce Enlarge until the setting you want appears on the display 2 Press Select Resume to select the new Reduce Enlarge setting The following features are available with Reduce Enlarge Normal 100 makes a copy that is the same size as your original NOTE NOTE There is a small margin around the edge of the paper that the HP OfficeJet cannot copy onto There is a small margin around the edge of the paper that the HP Color Copier cannot copy onto For more information see Copy Margins in Chapter 6 of the HP OfficeJet R Series Customer Care Guide Also see Entire 9196 and Auto Fit below Entire 91 r
9. fabric crafts HP Premium Inkjet Rapid Dry Transparency Film is designed to make your color presentations vivid and even more impressive This film is easy to use and handle and dries quickly without smudging HP Premium Heavyweight Inkjet Paper is matte coated on both sides for two sided copying It is the perfect choice for near photographic reproductions and business graphics for report covers special presentations brochures mailers and calendars HP Premium Inkjet Paper is the ultimate coated paper for high resolution printing A smooth matte finish makes it ideal for your special documents HP Banner Paper allows you to print banners easily on perforated continuously connected sheets HP OfficeJet R Series Basic Operations Guide 2 1 HP Photo Paper uses Kodak Image Enhancements technology to give you excellent skin tones and true to life landscape colors HP Premium Inkjet Transparency Film is specifically designed for use with your HP OfficeJet to give you the best results with your overhead transparency presentations HP Greeting Card Paper and HP Glossy Greeting Card Paper allow you to make your own greeting cards and invitations Paper Choices When Copying You should copy only onto letter A and A4 sized papers Using the Right Front Panel Paper Type When Copying The paper type you select determines how your HP OfficeJet copies onto the paper you are using Each time you load a different type
10. on top and going into the tray first HP Iron On T Shirt Transfers For best results manually feed one sheet at a time with the unprinted side facing down Flatten the transfer sheet completely before using it do not load curled sheets To prevent curling keep transfer sheets sealed in the original package until just before using NOTE Special Considerations When Using Transparency Film Load a maximum of 25 transparency sheets at a time Be sure to specify Transparency as the Paper Type setting Ink dries slower on film Be sure to allow enough time for the ink to dry before using the transparency If you are copying from a transparency that is your original is printed on transparency film place a blank piece of paper over the transparency on the copier glass We recommend using only HP Premium Inkjet or Rapid Dry Transparency Film when copying or printing on transparencies Other transparency film can jam in the HP OfficeJet HP OfficeJet R Series Basic Operations Guide 2 5 Other Paper Tray Considerations To avoid paper jams remove papers from the OUT tray frequently OUT tray capacity is affected by the type of paper and the amount of ink you are using For more information see Chapter 6 Technical Information in the HP OfficeJet R Series Customer Care Guide Automatic Document Feeder ADF Requirements Load a maximum of 30 originals at a time when using letter A or A4 sized p
11. pains rior n abon Help mech Using your HP OfficeJet you can print on many sizes and types of paper such as letter A A4 and legal sized paper You can also print on envelopes transparency film labels cards iron on transfer sheets banner paper greeting card stock photo paper and even custom sized letterhead or stationery For more information about printing on these types of paper see Chapter 2 All About Paper in this guide HP OfficeJet R Series Basic Operations Guide 3 1 Start Printing 1 If itis not already on turn on the HP OfficeJet by pressing the white button located on the left side of the unit s front panel NOTE The scanner light remains on for approximately 12 hours after you turn on the HP OfficeJet or use it This keeps the bulb warm for optimal performance The light uses very little power After 12 hours the HP OfficeJet turns off the scanner bulb to save energy and displays a Power Save On message 2 3 3 2 Printing Load paper into the bottom IN tray Change the print settings as necessary a In your program s File menu select Print Print Setup or Page Setup A Print dialog box similar to the one below appears on your screen Printer Hre JeF hia e Ft Sem T Boies Shahn kde Type HF OTi A Somes Whess LET Pirttafls Coran Pags ran Cope n eT Riumar of capis i a Scis TA y FE case path haere ord le mpana by commas ppe i4 Print hak Drumer
12. those your new default settings For more information see Creating Your Own Default Settings later in this chapter Changing Copy Settings Using the Front Panel Buttons Clear Stop Use Clear Stop to cancel copy settings you have specified to stop copying or to stop a scanning or printing job started from your computer When you press Clear Stop to cancel copy settings they are reset to default settings When you press Clear Stop to stop copying the message Copy Cancelled appears on the display After a few seconds the HP OfficeJet cancels the job HP OfficeJet R Series Basic Operations Guide 5 3 NOTE 5 4 Copying Select Resume Use Select Resume to confirm copy settings you have specified Copy Quality Best Normal Fast The copy quality button changes the speed and quality of the copies you make This button is not labeled copy quality It is the small button beneath the three small lights labeled Best Normal and Fast To change the quality setting press the button until the light nextto the setting you want to use is lit You can choose from the following settings Best produces the highest quality for all paper and eliminates the banding striping effect that sometimes occurs in solid areas Best copies more slowly than the other quality settings Normal delivers high quality output and is the recommended setting for most of your copying Normal is the recommended setting for all paper types
13. 7 Users If you installed Office 97 after installing your HP OfficeJet you will need to run a special program to enable this feature in your Office 97 programs For more information about installing this special program see Installing the Office 97 Utility in Chapter 4 of the HP OfficeJet R Series Customer Care Guide Microsoft Office 2000 Users HP ScanPicture is not available through Office 2000 however it is available with HP PrecisionScan We recommend that you scan to an Office 2000 from within HP PrecisionScan If you choose to scan from within an Office 2000 program go to its Insert menu choose Picture and then choose From Scanner For more information on this scanning method see Microsoft s documentation 4 Follow the steps provided in the online HP Scanning Coach to complete your scan Editing Your Scan NOTE 4 4 Scanning You can edit your scan using image editor software such as PhotoDeluxe which is provided with your HP OfficeJet If you saved the scanned image as a graphics file open the image using PhotoDeluxe and then modify it as needed For detailed information on using PhotoDeluxe see Adobe s online Help Copying This chapter explains how to make copies and how to use the special copying features of the HP OfficeJet It also explains how to use other features on the front panel and special considerations of the automatic document feeder ADF For more information about copying see the Copy
14. Basic Operations Guide HP OfficeJet R Series Copyright Hewlett Packard Company 1999 All rights are reserved No part of the document may be photocopied reproduced or translated to another language without the prior written consent of Hewlett Packard Company Publication number C6680 90174 First edition January 1999 Printed in U S A Germany or Singapore Acknowledgments AGaramond Garamond Adobe and PhotoDeluxe are registered trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions MS DOS Windows and Internet Explorer are registered trademarks of Microsoft Corporation Office in Color is a trademark of KMT Software Inc Intel and Pentium are registered trademarks of Intel Corporation Notice The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett Packard Company Hewlett Packard assumes no responsibility for any errors that may appear in this document nor does it make expressed or implied warranty of any kind with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document and the program material which it describes
15. anPicture 4 3 I image editors 4 4 inkjet paper about 2 1 tips on loading 2 4 iron on t shirt transfers about 2 1 tips on loading 2 4 L light scanner 3 2 4 2 Lighter Darker button 5 6 M Max 400 5 5 Menu button 5 6 Microsoft Office 2000 4 4 Microsoft Office 97 4 4 Min 2596 5 5 minus button 5 4 Mirror 100 5 5 N Normal 100 5 4 Normal copy quality 5 4 O Office 2000 4 4 Office 97 4 4 original placing for copying 5 2 placing for scanning 4 3 overheads about 2 1 2 2 tips on loading 2 4 tips on using 2 5 HP OfficeJet R Series Basic Operations Guide l 1 P paper banner 2 1 changing copy paper size 5 7 choices for copying 2 2 choices for printing 2 3 greeting card 2 2 HP papers 2 1 inkjet 2 1 iron on t shirt transfers 2 1 photo 2 1 2 2 tips on loading 2 4 transparency film 2 1 2 2 Paper Type button 5 6 paper type settings for copying 5 6 for printing 2 3 photo paper about 2 1 2 2 tips on loading 2 4 photographs copying 5 7 placing the original for copying 5 2 for scanning 4 3 plus button 5 4 Poster 400 5 5 power button 5 2 PrecisionScan 4 3 printing canceling background printing 3 4 changing print settings 3 2 3 3 how to print 3 2 how to stop 3 4 paper choices 2 3 paper type settings 2 3 R Reduce Enlarge button 5 4 reduce enlarge settings 20n1 5 5 Auto Fit 5 5 Clone 100 5 5 Custom 100 5 5 Entire 91 5 5 Max 400 5 5 Min 25 5 5 Mirror 100 5 5 Normal 100 5 4 Poster 400
16. apers Load only plain paper white and color letterhead and HP Premium Inkjet Paper in the 16 24 1b 60 90 gsm range Always insert originals with the printed side facing back in the feeder and the top of the paper to the right Align the paper with the right side of the ADF Do not start copying until the Document loaded message appears briefly on the front panel display and you see the Copy Quality lights flash Do not load colored originals printed on a color laser printer NOTE Load only letter A or A4 sized papers in the ADF Load only plain paper or HP special papers such as HP Premium Inkjet Paper Do not load photos or photo papers transparency film labels or envelopes in the ADF Doing so may cause a paper jam Slick surfaced papers such as glossy papers will also jam in the ADF A full page color graphic printed on a color laser printer develops a slick surface 2 6 All About Paper Printing This chapter describes the basic printing functions of your HP OfficeJet For more information see the Printing tab of the HP OfficeJet R Series Toolbox You can access the toolbox by double clicking the Toolbox icon on your Windows desktop E Hr Obrati N Ganni Toikan 3l Dia fhe buon roped ia the Bera eui enced ho leven rore Eust fop pani Lama boul ngaira od pond ueitingi Vari oria vani of paper paz and rper la ampk mip Perd iaa qed ca beis cpap Pah iamaj pian aie Bos eF ia te bees Eer rem
17. e color intensity and specify the quality of the copies you make You can also use special digital copying features to help you create business cards brochures name badges and even posters HP OfficeJet R Series Basic Operations Guide 1 1 1 2 Welcome All About Paper This chapter explains the paper types you can use when copying and printing It also presents some tips on loading paper and transparency film and specifies paper requirements for originals used in the automatic document feeder ADF For a current list of HP papers visit our Web site http www hp com go all in one HP Papers The HP OfficeJet is designed to copy and print onto a variety of paper types and weights including plain paper Be sure that all paper is free of rips dust wrinkles and curled or bent edges For highest quality results use the following HP papers HP Bright White Inkjet Paper delivers high contrast colors and sharp text It is opaque enough for two sided color printing with no show through It is ideal for newsletters reports proposals and flyers HP Premium Photo Paper is a high quality glossy finish photo based inkjet paper It looks and feels like a photograph and can be mounted under glass or in an album HP Photo paper dries rapidly and resists fingerprints and smudges HP Iron On T Shirt Transfers can be used to transfer your designs or photos either by copying or printing onto T shirts sweatshirts and
18. educes your copy slightly to ensure that the whole image out to all the edges is copied Auto Fit prescans the original to determine where its edges are and then reduces or enlarges the original to fit on the paper you are using When enlarging Auto Fit increases the size of the copy to the largest size that will fit on the page without distorting the image and centers the image on the page Custom 100 lets you specify an exact reduction or enlargement percentage between 25 and 400 This range varies slightly between models Max 400 enlarges the original to the highest enlargement percentage Min 25 reduces the original to the lowest reduction percentage The enlargement and reduction percentages vary slightly between models Poster 400 determines how to divide up the original image and enlarge each part to end up with an image that is up to 400 larger than your original Poster centers the image on the sheets A poster may be created using up to 25 sheets of paper 5 sheets wide and 5 sheets long 2on 1 allows you to copy two pages in succession which the HP OfficeJet then reduces and prints on one page If copying manually from the glass you will be prompted for the second page with a message on the front panel display The message remains until you press either Select Resume or Clear Stop Clone 100 fits as many copies of the original as will fit on one sheet of the
19. eeeeeee n 2 6 Automatic Document Feeder ADF Requirements 0 0 cee ee eee ee eee 2 6 Chapter 3 Printing Start Pnnt ng ees es ee ne ee Ee TRE qu Y Ws a AA A ae 3 2 Stop Printing 4l cxeostobesexepetexespttirverik diate as be g ru pep esas yee SER 3 4 Chapter 4 Scanning Introduction coh e ye Ea DC terete ogee ano RE EE n pelear EA ae 4 2 Besinning a Scan 42 0 ean tA e Aene ee er heise he AV AG RS e ON 4 3 Editing Your Scan ues venen Renten SP RSS a E oS 4 4 Chapter 5 Copying Howto Make Copie Saro 0 oss ts AO PEERS eR ER el Ads Raa meme 5 2 Controlling How Copies Look 0 0 ce ccc eee ee 5 3 Changing Copy Settings Using the Front Panel Buttons 0 0 5 3 Gl at Stop o ese iri e Aram pte e Gua oed ape e Sots 5 3 SelecuResume 2 co eme e s nna e Kerra la atest a eid ale SUR RTI Re RUN 5 4 Copy Quality Best Normal Fast 0 0 0 ee ee eA 5 4 R d ce Enlarge c ener nere EERE SER apes Wee idee aes Yen RA 5 4 Paper Type eros er pferteneeneWe8porbeey erit DEUEN h agen e cages eel 5 6 Light r Darket ed RD PREVEDE ER UR RU ERN 5 6 Color Intensity eue t eh eee e eere Rt ede 5 6 Meni eorr e ER RUPEE eee Y ane aaa 5 6 Changing Copy Settings Using the Menu Commands 04 5 7 Photo Mode e Hate dies align d hts iawn has tes Sah to ea SES ai NR RESTI 5 7 Copy Paper Size ies xe edens ea Nee rei eri cats 5 7 TE Text Enhancement eieaa e E A hn 5 7 ELC Enhance Light Colors
20. hooses the appropriate print quality setting to ensure the clearest crispest results If you select HP Iron On T shirt Transfers HP OfficeJet automatically prints using Flip Horizontal orientation If you print labels be sure to use only letter A or A4 sized labels designed for use with HP Inkjet products such as Avery Inkjet labels Tips on Loading Paper in the IN Tray All HP 2 4 All About Paper Papers Be sure that paper is free of rips dust wrinkles and curled or bent edges Make sure all the paper in the stack is the same size and type Tap the stack on a flat surface to even the edges of the paper Put the paper into the IN tray with the print side down and with the letterhead top of the page forward Push the paper forward into the IN tray until it stops Slide the paper width and length adjusters to fit snugly against the edges of the paper stack Be sure that the paper stack lies flat in the IN tray and fits under the tab of the paper length adjuster Papers HP Premium Inkjet Paper Locate the gray arrow on the nonprinting side of the paper and insert paper with the arrow side facing up HP Premium Photo Paper Load the shiny side facing down Always load at least 5 10 sheets in the IN tray You can place the photo paper sheets on top of plain paper HP Premium Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is
21. ing tab of the HP OfficeJet R Series Toolbox You can access the Toolbox by double clicking the Toolbox icon on your Windows desktop fF HP Difonn A Samm Teolbes Te Da he buta sesto Fee lina vou reni lo ien teo Eo bau z i Haa oo Lopy on 8 isi od pages ba ien Hoe Ves arte arepan Rekasa pc anie popis jw kadinig oko FG pe mpe leues Rar esses poser ca churned Chape cop etd Quad color ipi en dg aed races LP DLP Ears lur coss ine pearl See nae cops FOUND l l l l l l E n f HP OfficeJet R Series Basic Operations Guide 5 1 How to Make Copies 1 Turon the HP OfficeJet by pressing the white button located on the left side of the unit s front panel 2 Load the paper 3 Choose one of the following for placing your original Ifyou are not using an automatic document feeder ADF place your original face down on the glass with the top edge along the white border If the original is a photo place the top of the photo along the white border close to the white arrow Ifyou are using an ADF place your originals in the feeder with the printed side facing toward the back and with the top to the right Align the paper with the right side of the ADF Be sure to put full sized pages only in the ADF and adjust the page guide to the length of the originals As you load the originals the message Document loaded appears briefly on the front panel display 5 2 Copying NOTE Fo
22. ions Guide 5 7 To turn TE on or off do the following 1 Press Menu until TE appears 2 Press the minus or plus button to switch between off O and on 6 3 Press Select Resume to confirm your selection ELC Enhance Light Colors ELC enhances light colored backgrounds in documents and improves the appearance of very pale colors It is turned off by default and should usually be left off ELC is automatically turned on when you select Photo Mode However turn ELC on if pale colors are copying as white To turn ELC on or off do the following 1 Press Menu until ELC appears 2 Press the minus or plus button to switch between off O and on 6 3 Press Select Resume to confirm your selection Changing Default Settings NOTE NOTE 5 8 Copying This section explains how to change the default front panel settings To change the default language see Changing the Front Panel Language in Chapter 1 of the HP OfficeJet R Series Setup Guide Creating Your Own Default Settings If you consistently use settings on the front panel other than the default settings you can make those your new default settings You can change most settings To create new default settings 1 Set all options the way you want them 2 Press Menu until Set Defaults appears 3 Press Select Resume to confirm your selection Current settings are indicated by a solid circle Default settings have no special indicator
23. n transfer sheets greeting card stock and photo paper Using the Right Print Settings The settings you choose in the HP OfficeJet R Series Properties dialog box tell the printer how to work with the specific paper you are using It is important that you specify the correct settings To select the paper type for printing do the following 1 From the File menu of your program choose Print and then click Properties The HP OfficeJet R Series Properties dialog box appears with the Setup tab visible 2 Click the Select Paper Type button The Select Paper Type menu appears showing the available paper type categories An arrow to the right of a paper type category indicates that additional paper type options are available within that category Seba Geckos D exe Peri Cuni nm mu cl U f hemra 7 erTi HP OfficeJet R Series Basic Operations Guide 2 3 Choose the appropriate paper type category For copier paper and letterhead select Plain Paper If you are using non HP paper choose the category that best matches the type of paper you are using Choose the appropriate paper type option if available If you are using non HP paper choose the Other paper type option within each paper type category For example if you are using non HP transparency film in the Transparency Films paper type category select Other Transparency Films NOTE If you are printing on special HP papers HP OfficeJet automatically c
24. ng this method To stop a print job from the Printers folder do the following 1 2 3 4 On the Windows taskbar click Start point to Settings then select Printers Double click the HP OfficeJet R Series icon From the list select the document you want to cancel From the Document menu select Cancel Printing Windows 95 98 or Cancel Windows NT 4 0 Most programs that were designed for Windows 95 98 use the Windows print spooler The above procedure will work to stop printing in these programs If the procedure does not work your program may not use the spooler for example PowerPoint in Microsoft Office 95 and 97 If this happens follow the instructions for canceling Background Printing in the online help for your program Scanning This chapter describes the basic scanning functions of your HP OfficeJet For more information including step by step instructions see the Scanning tab of the HP OfficeJet R Series Toolbox The tab lists several topics that link to HP OfficeJet online Help You can access the Toolbox by double clicking the Toolbox icon on your Windows desktop LA Tu ET TIT mr tech ry team Punting Hrag Dog Aus hhud ARR Lee gy ee hk Select all a patra adama is core Lhasa roa omar ks reap erir 2e Ko e eap ge F a by fem emimam u ieee cm me i og et eed Sat jai Sew hi Wer fed rand by Pan d rea peso roe lt ee rara wj aud a Stern ieee chard per Byng bp toe I
25. of paper in the IN tray or document feeder set the corresponding paper type on the front panel To Copy on this Paper Select this Paper Type from the Front Panel Copier Paper Plain Paper Letterhead Plain Paper HP Bright White Inkjet Paper Plain Paper HP Premium Inkjet Paper Premium Inkjet HP Premium Inkjet Heavyweight Paper Premium Inkjet Other inkjet papers Premium Inkjet HP Photo Paper Premium Photo HP Premium Photo Paper Premium Photo Other photo papers Premium Photo HP Premium Inkjet Transparency Transparency Film HP Premium Inkjet Rapid Dry RapidDry Trans Transparency Film Other transparency films Transparency HP Greeting Card Paper Plain Paper HP Glossy Greeting Card Paper Plain Paper HP Iron On T Shirt Transfers Iron On see following note Other specialty papers Plain Paper Labels see following note Plain Paper 2 2 All About Paper NOTE If you select Iron On the HP OfficeJet automatically copies using the Mirror digital copying feature If you print labels be sure to use only letter A or A4 sized labels designed for use with HP Inkjet products such as Avery Inkjet labels Paper Choices When Printing HP OfficeJet is designed to print on many sizes and types of paper such as letter A4 and legal sized paper You can also print on envelopes labels cards custom sized letterhead or stationery banner paper iron o
26. paper you are using Mirror 100 reverses the image of your original and makes a copy based on the percent reduction enlargement percentage that you specify You can use Mirror to copy favorite photos or images onto HP Iron On T Shirt Transfers and then iron the transfer sheets to make custom T shirts banners and flags You can also use Mirror to copy presentation materials onto HP Premium Inkjet Transparency film Then when you flip each film over to make your presentation you can write on it and erase without worrying about smearing the ink When you select Iron On as the paper type on the front panel the HP OfficeJet automatically selects Mirror as the Reduce Enlarge setting HP OfficeJet R Series Basic Operations Guide 5 5 5 6 Copying Paper Type The Paper Type button affects how the HP OfficeJet makes copies You must select the appropriate setting for the kind of paper you are using For more information about selecting the proper paper type see Chapter 2 All About Paper earlier in this guide To change the paper type do the following 1 Press Paper Type repeatedly to scroll through the list of paper types 2 When the paper type you are using appears on the front panel display press Select Resume Lighter Darker Use Lighter Darker to adjust the lightness and darkness of the copies you make To do so 1 Press Lighter Darker The range of values appears as a circle on a scale on the display
27. r more information about the types of paper you can use in the ADF see Chapter 2 Automatic Document Feeder ADF Requirements 4 To specify the number of copies press Number of Copies until the desired number appears on the display If the number of copies is already displayed on the front panel and you want to change it press the minus or plus 4 button until the correct number appears on the display 5 To adjust the way your copy will look use the copy quality Best Normal and Fast Reduce Enlarge Paper Type Lighter Darker and Color Intensity buttons For more information about using these buttons see Controlling How Copies Look later in this chapter 6 Start copying by doing one of the following Press the Black button to make black and white copies Press the Color button to make color copies NOTE To avoid paper jams remove copies from the OUT tray frequently OUT tray capacity is affected by the type of paper and the amount of ink you are using For tray capacities see Chapter 6 Technical Information in the HP OfficeJet R Series Customer Care Guide Controlling How Copies Look The copy settings control how your copies look This section explains how to change settings using the front panel buttons and menu commands The copy settings are reset to their default settings two minutes after each copy job is complete If you consistently modify settings to change the way your copies look make
28. r more information about using the TE and ELC settings see TE Text Enhancement and ELC Enhance Light Colors later in this chapter To use Photo Mode do the following 1 Press Menu until Photo Mode O appears 2 Press the plus button to select Photo Mode The small circle to the right of the is filled in to indicate that Photo Mode is enabled it is cleared O when Photo Mode is turned off 3 Press Select Resume to confirm your selection Copy Paper Size Copy Paper Size lets you copy on either letter sized 8 5 by 11 inches or A4 sized 210 by 297 mm paper To change the copy paper size do the following 1 Press Menu until Copy Paper Size appears 2 Press Select Resume to view the current default paper size 3 Press the minus or plus button to toggle between the paper sizes 4 Press Select Resume to choose the paper size you want WARNING Do not copy onto envelopes or other smaller sized papers Copying onto smaller sized papers can damage your HP OfficeJet TE Text Enhancement TE sharpens the edges of black text It is turned on by default and should usually be left on TE is automatically turned off when you select Photo Mode However turn TE off if Large black typefaces look splotchy not smooth Horizontal grainy or white bands appear in light to medium gray areas Thin colored objects or lines contain black sections HP OfficeJet R Series Basic Operat
29. top to the right Be sure to put full sized pages only in the ADF NOTE When you scan using the ADF the entire image is scanned without a preview scan 3 Choose one of the following methods to start the scan Press the Scan button located on the front panel of the unit Use HP PrecisionScan On the Windows taskbar click Start point to Programs choose HP OfficeJet R Series and then choose HP PrecisionScan Use a TW AIN A ware program TWAIN is an industry standard software hardware interface that allows you to scan directly into many programs such as PhotoDeluxe using a menu command The following are generic instructions for TW AIN aware programs For more information about your specific program see that program s online Help From your program s File or system menu choose Scan or Acquire Sometimes the command appears as a scanner icon in the toolbar If you are prompted to Select TWAIN 32 Source choose HP OfficeJet R PrecisionScan Use HP ScanPicture In selected programs place your cursor at the point where you want your scan to be inserted From the File menu select Scan HP OfficeJet R Series Basic Operations Guide 4 3 NOTE Scanning using HP ScanPicture is similar to using a TW AIN aware program Both methods have a menu command for scanning However the specific procedure is different for each TW AIN aware program You cannot use an ADF with HP ScanPicture Microsoft Office 9
30. ure use Some of the basic scanning tasks you can perform include Scanning a photograph or a drawing that contains a single image Scanning plain text Some of the advanced scanning tasks you can perform include Scanning pages that contain multiple elements such as text and graphics on the same page Scanning tables and charts For more information about advanced tasks see the HP OfficeJet online Help and Scanning Coach Beginning a Scan This section describes four methods you can use to begin a scan with your HP OfficeJet The method you choose depends on how you plan to use the scanned image Each method automatically launches HP PrecisionScan HP s custom scanning software For more information about using HP PrecisionScan see the HP OfficeJet R Series online Help or the Scanning Coach Begin your scan by choosing one of the following methods 1 Before you scan make sure the glass is clean A fingerprint a hair or even the slightest bit of debris can affect the quality of your scan 2 Choose one of the following for placing your original If you are not using an automatic document feeder ADF place your original face down on the glass with the top edge along the white border If the original is a photo place the top of the photo along the white border close to the white arrow If you are using an ADF place your originals in the feeder with the printed side facing toward the back and with the
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