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HP hp officejet 4100 series all-in-one 4100 User's Manual

1. 12 use the copy features 13 MAKE EG DIES s hata plenas AER dua Ee pue ee Debo teh ee 13 perform special copy 15 CODY ODOM Ss ME P 16 use the scan 17 Begs EE E CT hee CT TET T To Ge ES a a OT 17 caters Spans ine Oma IT ETSI TIT 18 use the fax features 19 SE CAG yt acs TR CET LET T LETT eal whe EL T UT LT 19 E Edo o Bets EE EET TITTEN TT 21 EAE MSO SFS CR ERE E A SR QUI TEILT T 22 control resolution and 22 change other fax settings 23 Sep SpeecisdialiHib scum ion ae Zane dad 26 set basic fax settings using the front panel 27 TON Ob MENU sata auch ta LEN ue ae Go RDS ENE 29 setup menu for fax 29 maintain your hp 31 glass no Missi Gud o 31 clean the white 5 32 clean the 32 work with print 32 restore factory defaults 35 set scroll speed 36 set ine prompt delay time 36 sel maintenance so
2. A3 AA amp 11 IEC60950 1991 A1 2 amp A4 UL1950 CSA 22 2 No 950 3rd Edn 1995 NOM 019 SCFI 1993 EMC CISPR22 1993 A1 amp A2 EN55022 1994 A1 amp A2 Class B CISPR24 1997 EN55024 1998 IEC 61000 3 2 1995 EN61000 3 2 1995 IEC 61000 3 3 1994 EN61000 3 3 1995 AS NZS 3548 1992 CNS 13438 1997 FCC Part 15 Class B ICES 003 Issue 2 VCCI 2 GB 9254 1998 Telecom TBR21 1998 Supplementary Information The Product herewith complies with the requirements of the Low Voltage Directive 73 23 EEC the EMC Directive 89 336 EEC and the R amp TTE Directive 1999 5 EC ANNEX II carries the CE marking accordingly European Contact for regulatory topics only Your local Hewlett Packard Sales and Service Office or Hewlett Packard GmbH Department HQ TRE Herrenberger Strasse 140 D 71034 B blingen Germany FAX 49 703 1 14 3143 order media To order media such as HP Premium Inkjet Paper HP Premium Inkjet Transparency Film HP Iron On T shirt Transfer paper or HP Greeting Cards go to www hpshopping com For orders in countries other than the U S and Canada select other countries then click Yes to leave hpshopping com From this website you can access hpshopping com for your specific language or country region order print cartridges print cartridges hp reorder number HP black print cartridge 56 19 ml black print cartridge HP color print cartridge 57 17 ml color print cartridge HP tri col
3. Connect the phone cord from the phone modem or answering machine to connector 2 or Y splitter Caution Do not use the phone cord that came with the HP Officejet for this purpose That phone cord must connect connector 1 on the HP Officejet to the wall jack for your phone system See the Setup Poster for details H connector 1 on the HP Officejet If you are connecting an answering machine see set the number of rings before answering on page 21 for instructions on setting the number of rings correctly or change the answer ring pattern distinctive ringing on page 26 for information on incoming ring patterns If you are connecting a modem turn off its fax receive feature chapter 8 additional troubleshooting help You may want to refer to the readme file for more information on possible installation problems On Windows you can access the readme file from the Start button on the taskbar select Programs Hewlett Packard hp officejet 4100 series View the Readme File On Macintosh you can access the readme file by double clicking on the icon located in the top level folder of the HP Officejet sottware CD ROM The readme file provides more information including e Using the Re install utility after a failed installation to return your PC to a state that will allow the HP Officejet to be re installed e Using the Re install utility on Windows 98 to recover from a Composite USB System Driver missing error This error may occ
4. and troubleshooting information 10 Click this arrow to access tool tips which explain each of the Director options for macintosh users gt Do one for the following For OS 9 double click the HP Photo and Imaging Director icon on the desktop For OS X double click the HP Photo and Imaging Director icon on the dock The following figure shows some of the features available through the HP Photo and Imaging Director for Macintosh Consult the legend for a brief explanation of a specitic feature chapter 2 Select Device HP Photo and Imaging Director officejet 4100 series Settings 5 La 8 e uA Wi E Scan Picture Scan document Make Copies Send Fax Maintain Printer View and Print 3 4 5 6 7 8 the hp photo and imaging director for macintosh OS X feature purpose Select Device Use this feature to select the product you want to use from the list of installed HP products Settings Use this feature to view or change various settings for your HP device such as print scan or copy Scan Picture Scans an image and displays it in the HP Photo and Imaging Gallery Scan Document Scans text and displays it in a text editing software program Make Copies Displays the Copy dialog box where you can select the copy quality the number of copies the color the size and can start a copy Send Fax Use this feature to send a fax Maintain Printer Accesses the H
5. a time from a text entry Right Arrow scroll through settings Enter select or save the displayed setting Cancel stop a job exit a menu or exit settings Start Color use to start a color copy scan or fax job Start Black start a black and white copy scan or fax job Keypad enter fax numbers names values or text Redial Pause start a fax redial or insert a hyphen when entering a phone number chapter 2 button purpose 10 Speed Dial access programmed speed dial entries 11 Setup access the menu system for reports fax settings and maintenance 12 Fax select the fax function 13 Scan select the scan function 14 Copy select the copy function 15 Photo Fit to Page enlarge a photo to fit a full size sheet of paper use your hp officejet with a computer If you installed the HP Officejet software on your computer according to the Setup Poster you can access all the features of the HP Officejet using the HP Director review the hp photo amp imaging director The HP Director is available through the desktop shortcut for windows users 1 Do one of the following Double click the hp director icon on the desktop Inthe Windows taskbar click Start point to Programs or All Programs XP point to Hewlett Packard point to hp officejet 4100 series then choose hp photo amp imaging director 2 In the Select Device box click to see a list of installed HP devices 3 Select hp officejet 4100 seri
6. it do not load curled sheets To prevent curling keep transfer sheets sealed in the original package until you are ready to use them Manually feed one sheet at a time with the unprinted side facing down the blue stripe faces up HP Matte Greeting Cards HP Glossy Greeting Cards or HP Felt Textured Greeting Cards Insert a small stack of HP greeting card paper with the print side down into the paper tray until it stops chapter 3 paper tips Labels Always use letter size or A4 size label sheets designed for use with works only with HP inkjet products like Avery Inkjet Labels and make sure that the printing labels are not over two years old Fan the stack of labels to make sure none of the pages are sticking together Place a stack of label sheets on top of standard paper in the paper tray print side down Do not insert labels one sheet at a time Postcards works only Insert a stack of postcards or hagaki cards with the print side down into with printing the paper tray until it stops Line the postcards up on the right side of the paper tray slide the paper width guide up against the left side of the cards until it stops 4 by 6 inch photo Insert the photo paper with the print side down into the paper tray until it paper works only stops Place the long edge of the photo paper against the right side of the with printing paper tray and slide the paper width guide up against the long edge of the photo
7. menus copy options 16 fax 29 fax setup 29 maintenance 37 print reports 37 N normal copy quality 13 number of copies set 14 number of rings set 21 O order print cartridges 60 originals load in ADF 7 output tray 8 P paper change default size for copy 12 change the type 12 load 7 recommended 7 set the size 12 tips on loading 11 paper size change for copy 12 paper tray load 7 phone numbers support services 45 photo paper load 10 12 photos copy 15 enhance copy 14 physical specifications 43 postcards load 10 12 power specifications 43 print envelopes 9 fax reports 22 self test report 32 print cartridges align 35 clean 35 handling 32 replace 33 prompt delay setting 36 Q quick start review the director 4 use with a computer 4 R receive fax 21 redial busy or unanswered number 23 reduce copy 14 16 regulatory information 43 reinstall software 40 reports generate automatically for fax 22 generate manually for fax 22 print 22 self test 32 resolution change for fax 22 restore factory settings 35 returning your HP Officejet for service 51 S scan from front panel 17 stop 18 schedule a fax 20 scroll speed setting 36 self test report 32 send cancel forward faxes 24 color fax 20 color fax from front panel 20 forward faxes 24 settings copy 13 15 fax 27 28 prompt delay 36 scroll speed 36 s
8. not contain six icons do the following e Verify that the front panel cover is attached then unplug the HP Officejet and plug it in again e Verify that the USB and power cables are plugged in Unplug the USB cable and plug it in again Do not attach the USB cable to a keyboard or nonpowered hub Verify that the USB cable is 3 meters or less in length f you have several USB devices attached to your computer you may want to unplug the others during the installation Note AppleTalk is not supported e Unplug the HP Officejet from the wall and plug it in again e Restart your computer chapter 8 On Windows check the System Tray for applications that are running in the background and close them before restarting your computer remove and reinstall your hp officejet software If six icons do not appear in the Director you may need to uninstall and re install the software Do not simply delete the HP Officejet program files from your hard drive Be sure to remove them properly using the uninstall utility provided in the HP Officejet program group to uninstall from a Windows computer 1 2 Disconnect your HP Officejet from your computer On the Windows taskbar click Start choose Programs or All Programs XP choose Hewlett Packard choose hp officejet 4100 series then choose uninstall software Follow the directions on the screen Be sure to disconnect your HP Officejet If you are asked whethe
9. or error free HP s limited warranty covers only those defects which arise as a result of normal use of a Product and does not cover any other problems including those which arise as a result of a improper maintenance or modification b software accessories media or supplies not provided or supported by HP or c operation outside the Product s specifications For any hardware Product the use of a non HP print cartridge or a refilled print cartridge does not affect either the warranty to the Customer or any HP support contract with the Customer However if Product failure or damage is attributable to the use of a non HP or refilled print cartridge HP shall charge its standard labor and materials charges to service the Product for the failure or damage If HP receives during the applicable warranty period notice of a defect in any Product HP shall either repair or replace the defective Product at HP s option Where labor charges are not covered by HP s limited warranty repairs shall be at HP s standard charges for labor If HP is unable to repair or replace as applicable a defective Product which is covered by HP s warranty HP shall within a reasonable time after being notified of the defect refund the purchase price for the Product HP shall have no obligation to repair replace or refund until the Customer returns the detective Product to HP Any replacement product may be either new or like new provided tha
10. paper until it stops If the photo paper you are using has perforated tabs load the photo paper so that the tabs are closest to you set the paper type IF you want to use a different type of paper such as photo paper transparency film Iron On T shirt transfers or brochures simply load that paper in the paper tray You must then change the paper type settings to ensure the best print quality HP recommends paper type settings according to the type of paper you are using This setting refers to copy options only If you want to set the paper type for printing from a computer set the properties in the Print dialog box of the software 1 Press the Copy button until Paper Type appears 2 Press until the appropriate paper type appears 3 Press Enter to choose the displayed paper type set the paper size The HP Officejet can use Letter Legal or A4 paper Use the following procedure to set the paper size for copy options 1 Press the Copy button until Copy Paper Size appears 2 Press until the appropriate paper size appears 3 Press Enter to choose the displayed paper size To avoid jams remove papers from the output tray frequently The output tray capacity is affected by the type of paper and the amount of ink you are using For more information about output tray capacity see technical information in the HP Photo amp Imaging Help hp officejet 4100 series use the copy features The copy features let you do the follow
11. the How to Fax menu Press to scroll through the setting options Stop scrolling when you reach the Send Fax Later option GO U hh C hp officejet 4100 series use the fax features 8 Press Enter 9 Enter the Send Time using the numeric keypad 10 Atthe prompt press 1 for AM or 2 for PM 11 When Store Fax Now appears press 1 for Yes or 2 for No If 1 is selected the document is scanned to memory and is sent at the selected time If 2 is selected and you haven t loaded your originals a message appears reminding you to load the original before the send time 12 Press Start Black cancel a scheduled fax You can cancel a fax stored in memory or one that is currently in progress e Press Cancel to cancel the scheduled fax receive a fax Your HP Officejet is set to print received faxes automatically If you receive a legal size fax and your HP Officejet is not currently configured to use legal sized paper the unit automatically reduces the fax so that it fits on the paper that is loaded For more information see set automatic reduction on page 25 If you have an answering machine connected to the same line as your HP Officejet you may need to set the number of rings required before the HP Officejet begins receiving the fax The default number of rings before the HP Officejet receives a fax is 5 set the number of rings before answering You can specify how many rings should occur before your HP Officejet automatic
12. CM setting from the front panel 1 Press Setup 2 Press 4 then press 7 This selects the Advanced Fax Setup menu then selects the Error Correction Mode option 3 Press to switch between On and Off 4 Press Enter to accept the setting you selected set automatic reduction This setting determines what your HP Officejet does if it receives a fax that is too large for the default paper size With this setting on the default the image is reduced so that it fits on one page With this feature off information that doesn t fit on the first page is printed on a second page 1 Press Setup 2 Press 4 then press 5 This selects the Advanced Fax Setup menu then selects the Automatic Reduction option 3 Press to switch between On and Off 4 Press Enter to accept the setting you selected adjust the volume reference guide Your HP Officejet provides three levels for adjusting the ring and speaker volume The ring volume is the volume of the phone ringer The speaker volume is the volume of everything else such as the dial and fax tones The default setting is Soft 1 Press Setup 2 Press 3 then press 6 This selects the Basic Fax Setup menu then selects the Ring and Beep Volume option 3 Press to select one of the options Soft Loud or Off 4 Press Enter to accept the setting you selected chapter 6 change the answer ring pattern distinctive ringing Distinctive ringing is a feature offered by phone c
13. ORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE COVERED HP PRODUCTS TO SUCH CUSTOMERS chapter 11 hp officejet 4100 series Numerics 4 by 6 inch photo paper load 10 12 A ADF 7 adjust volume for fax 25 align print cartridges 35 Answer Ring Pattern 26 automatic document feeder 7 automatic reduction fax 25 B best copy quality 13 busy number redial automatically 23 C cancel scan 18 scheduled fax 21 cartridges align 35 replace 33 clean print cartridges 35 the exterior 32 the glass 31 white strip 32 color enhance 14 fax 20 fax from front panel 20 contrast change for fax 23 photo color 14 copy 13 16 change default settings 15 enhance 14 fit to page 16 lighten or darken 14 menu options 16 number of copies 14 photo 15 quality 13 reduce or enlarge 14 settings 13 15 index speed 13 tutorial 4 Customer Support 45 web site 45 D darken a copy 14 date setting 27 default settings restore 35 director review 4 distinctive ringing 26 E enhance copies 14 enlarge copy 14 16 envelopes load 9 Error Correction Mode ECM 25 F factory defaults restore 35 fast copy quality 13 fax 28 adjust volume 25 automated reports 22 cancel fax forward 24 cancel scheduled 21 change Answer Ring Pattern 26 change contrast 23 change resolution 22 change settings 19 control appearance 22 create individual speed dial settings 26 delete spe
14. P Inkjet Utility where you can clean and align the print cartridges check print cartridge ink levels print a test or sample page register your printer or access information on product support View and Print Displays the HP Photo and Imaging Gallery where you can view and edit images hp officejet 4100 series load originals and load paper You can make copies from originals loaded on the automatic document feeder ADF You can also print and copy onto a variety of paper types weights sizes and transparency films It is important however that you choose the right paper and make sure that it is loaded correctly and not damaged load originals You can copy or scan any original by placing it in the automatic document feeder 1 Load your original in the automatic document feeder Note Do not feed photos smaller than 3 5 by 5 inches through the automatic document feeder automatic document feeder ADF 2 Slide the right and left paper guides in until they stop at the edges of the paper load paper Following is the basic procedure for loading paper There are specific considerations for loading certain types of paper transparency film postcards and envelopes After you review this procedure see tips for loading other types of paper in the paper tray on page 11 load 4 x 6 inch photo paper on page 10 load envelopes on page 9 and load postcards on page 10 For best results adjust the paper settings each ti
15. T OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES This Limited Warranty Statement gives the Customer specific legal rights The Customer may also have other rights which vary from state to state in the United States from province to province in Canada and from country region to country region elsewhere in the world hp officejet 4100 series reference guide warranty information To the extent this Limited Warranty Statement is inconsistent with local law this Statement shall be deemed modified to be consistent with such local law Under such local law certain disclaimers and limitations of this Statement may not apply to the Customer For example some states in the United States as well as some governments outside the United States including provinces in Canada may Preclude the disclaimers and limitations in this Statement from limiting the statutory rights of a consumer e g the United Kingdom Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations or Grant the Customer additional warranty rights specify the duration of implied warranties which the manufacturer cannot disclaim or not allow limitations on the duration of implied warranties FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND THE TERMS IN THIS LIMITED WARRANTY STATEMENT EXCEPT TO THE EXTENT LAWFULLY PERMITTED DO NOT EXCLUDE RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDAT
16. ach transaction If you need printed confirmation that your faxes are successfully sent see print reports on page 22 for information about report options Note If you have not done so set the date and time See set the date and time on page 27 send a fax from your hp officejet 1 Load your originals in the ADF For more information see load originals on page 7 2 Enter the fax number using the keypad or press Speed Dial until the desired speed dial entry appears For more information on speed dialing see set up speed dialing in the HP Photo amp Imaging Help 3 Press Start Black or Start Color change settings and use speed dials before sending a fax 1 Load your originals in the ADF For more information see load originals on page 7 2 Enter the fax number using the keypad or press Speed Dial until the desired speed dial entry appears chapter 6 For more information on speed dialing see set up speed dialing in the HP Photo amp Imaging Help 3 Press Enter Press Fax to scroll through the fax options 5 When you reach the option whose setting you wish to change press to scroll through the setting options 6 When you reach the setting you want to change press Enter to accept the setting 7 Press Start Black or Start Color send a color fax You can send and receive color faxes to and from other color fax machines If you are faxing from the front panel and your HP Officejet determines that the recipi
17. ally answers the phone When you run the Fax Setup Wizard this is set automatically If you do not want your HP Officejet to answer the phone Rings to Answer should be set to No Answer 1 Press Setup 2 Press 3 then press 3 again This selects the Basic Fax Setup menu then the Rings to Answer option 3 Use the arrow keys to choose the number of rings and then press Enter receive a fax manually reference guide Before manually receiving a fax we recommend that you remove any originals from your HP Officejet so that they are not accidentally processed Verify that Rings to Answer is set to No Answer 1 When your HP Officejet rings pick up the handset of a telephone that is on the same telephone line as your HP Officejet 2 Ifyou hear fax tones press Start Black or Start Color or if you are receiving from an extension phone on the same telephone line as your HP Officejet but not connected directly to it press 1 2 3 on your phone 3 After you are finished hang up the telephone chapter 6 print reports You can set up your HP Officejet to print error reports and confirmation reports for each fax you send and receive You can also manually print reports as you need them generate reports automatically This setting lets you configure your HP Officejet so that it automatically prints error and confirmation reports 1 Press Setup 2 Press 1 then press 5 This selects Print Report then selects Automatic Repo
18. ax number or speed dial When the Fax button is pressed Press and to move to the option you want Press Enter to select the displayed setting setup menu for fax commands The following fax settings are available in the Setup menu 2 Speed Dial Setup 3 Basic Fax Setup 4 Advanced Fax Setup 1 Individual 1 Date and Time 1 Automatic Speed Dial Reports Setup 2 Fax Header 2 Delete Speed 2 Answer Ring Dial 3 Rings to Answer Pattern 3 Print Speed Dial 4 Paper Size 3 Busy Redial List 5 Tone or Pulse 4 No Answer Dialing Redial 6 Ring and Beep 5 Automatic Volume Reduction 7 Fax Forwarding 6 Backup Fax Black Only Reception 7 Error Correction Mode Press Setup to display the menu options Press and to move to the setting you want Press Enter to select the displayed setting reference guide chapter 6 hp officejet 4100 series maintain your hp officejet 7 This section provides instructions for keeping your HP Officejet in top working condition Perform these maintenance procedures as necessary clean the glass Dirty glass from dust smudges hair and so on slows down performance and affects the accuracy of features such as Fit to Page and Copy 1 Turn off the unit unplug the power and raise the scanner lid 2 Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner Caution Do not use abrasives acetone benzene or carbon tetrachlori
19. clean the print cartridges Use this feature when the Self Test Report shows streaking or white lines through any of the colored bars Do not clean print cartridges unnecessarily This wastes ink and shortens the life of the ink nozzles 1 Press Setup 2 Press 5 then press 1 This selects the Maintenance menu and then selects the Clean Print Cartridge option A page of patterns is printed The cartridges are cleaned Recycle or discard the page If copy or print quality still seem poor after you clean the print cartridges replace the print cartridge that is affected restore factory defaults reference guide You can restore the original factory settings to what they were when you purchased your HP Officejet Choosing to restore your factory defaults restores all settings except date information and any scan settings you may have set You can perform this process from the front panel only 1 Press Setup 2 Press 5 then press 3 This selects Maintenance and then selects Restore Factory Defaults The factory default settings are restored chapter 7 set scroll speed The Scroll Speed option lets you control the rate that text messages appear in the front panel display You can choose Normal Fast or Slow The default is Normal 1 Press Setup 2 Press 5 then press 6 This selects Maintenance and then selects Set Scroll Speed 3 Press until the desired speed appears then press Enter set the prompt delay time Th
20. ct purchase This program offers phone support from 6 00 A M to 10 00 P M Mountain Standard Time MST Monday through Friday and 9 00 A M to 4 00 P M MST on Saturdays If during your technical support call it is determined that you need a replacement product then HP will ship you this product next business day free of charge Available in U S only For more information please call 1 888 999 4747 or visit the following HP Web site http www hp com go hpsupportpack Outside the U S please call your local HP Customer Support office See call elsewhere in the world on page 46 for a list of international Customer Support numbers returning your hp officejet for service Before returning your HP Officejet for service you must call HP Customer Support See hp customer support on page 45 for steps to take before calling Customer Support hewlett packard limited global warranty statement extent of limited warranty Hewlett Packard HP warrants to the end user customer Customer that each HP Officejet 4100 Series product Product including related software accessories media and supplies shall be free from defects in material and workmanship for the duration which begins on the date of purchase by the Customer chapter 11 For each software Product HP s limited warranty applies only to a failure to execute programming instructions HP does not warrant that the operation of any Product shall be uninterrupted
21. de on the glass these can damage it Do not place liquids directly on the glass They may seep under it and damage the unit 3 Dry the glass with a chamois or cellulose sponge to prevent spotting chapter 7 clean the white strip Minor debris can accumulate on the white strip located underneath the scanner s lid 1 Turn off the unit unplug the power cord and raise the scanner lid 2 Clean the white strip with a soft cloth or sponge slightly moistened with a mild soap and warm water 3 Wash the strip gently to loosen debris do not scrub the strip 4 Dry the strip with a chamois or soft cloth Caution Do not use paper based wipes as these may scratch the strip 5 If this does not clean the strip well enough repeat the previous steps using isopropyl rubbing alcohol and wipe the strip thoroughly with a damp cloth to remove any residual alcohol clean the exterior Use a soft damp lint free cloth to wipe dust smudges and stains off the case The interior of the unit does not require cleaning Keep fluids away from the interior of the unit as well as the front panel work with print cartridges To ensure the best print quality from your HP Officejet you will need to perform some simple maintenance procedures and when prompted by a front panel message replace the print cartridges print a self test report If you are experiencing problems with printing before cleaning or replacing the print cartridges you shou
22. der warranty you can call 03 8877 8000 A per incident out of warranty support fee of 27 50 inc GST will be charged to your credit card You can also call 1902 910 910 27 50 charged to your phone account from 9 00 A M to 5 00 P M Monday through Friday Charges and support hours are subject to change without notice prepare your unit for shipment If after contacting HP Customer Support or returning to the point of purchase you are requested to send your unit in for service please follow the power off and rebox steps below to avoid further damage to the HP product reference guide chapter 10 Note When transporting your HP Officejet make sure that the pens have been removed the HP Officejet has been properly shut down by pressing the power button and you have allowed time for the carriage to return to the service station and for the scanner to return to its parked position Turn on the unit Disregard steps 1 through 6 if your unit will not turn on and the print carriage is in the home position You will not be able to remove the print cartridges Proceed to step 7 Open the print cartridge access door The print carriage moves into view See replace the print cartridges on page 33 for information on removing the print cartridges Caution Remove both print cartridges Failure to do so may damage your unit Place the print cartridges in an airtight bag so they will not dry out and put them aside do not send them
23. e Enlarge option appears and then press Enter to select it If you select Custom 100 Set Custom Size appears Use the arrow keys or type a percentage on the keypad Press Enter when the desired percentage is displayed Press Start Black or Start Color make copies lighter or darker Use Lighter Darker to adjust the lightness and darkness of the copies you make 1 Press Copy until Lighter Darker appears The range of Lighter Darker values are represented as circles on a scale on the front panel display Press to lighten the copy or to darken it The circle moves to the left or right depending on the arrow button you press Press Enter to select the setting Press Start Black or Start Color enhance text sharpness and photo colors You can use Text to sharpen edges of black text Photo to enhance light colors in your photographs or Mixed if your original contains a photograph and text You can also select None to turn off all enhancements hp officejet 4100 series use the copy features Text enhancement is the default option You can turn off Text enhancement by selecting Photo Mixed or None if the following occur 1 2 3 4 Stray dots of color surround some text on your copies Large black typefaces look splotchy not smooth Thin colored objects or lines contain black sections Horizontal grainy or white bands appear in light to medium gray areas Press Copy until Enhancements appears Press un
24. e Prompt Delay option lets you control the amount of time before a message is displayed in the front panel display You can choose Normal Fast or Slow The default is Normal 1 Press Setup 2 Press 5 then press 7 This selects Maintenance and then selects Set Prompt Delay Time 3 Press until the delay time appears then press Enter self maintenance sounds During the life of your product you may hear various mechanical sounds This is a normal part of your unit s self maintenance hp officejet 4100 series setup menu options maintain your hp officejet The following options are available from the Setup button 2 Speed Dial 3 Basic Fax 4 Advanced Fax 5 Maintenance Setup Setup Setup Print Report 1 Last Transaction 2 Fax Log 3 Speed Dial List 4 Self Test Report 5 Automatic Reports Setup 1 Individual Speed Dial 2 Delete Speed Dial 3 Print Speed Dial List 1 Date and Time 2 Fax Header 3 Rings to Answer A Paper Size 5 Tone or Pulse Dialing 6 Ring and Beep Volume Fax Forwarding Black Only Use Setup to display the Print Report Speed Dial Setup Basic Fax Setup Advanced Fax Setup and Maintenance options Press and to move to the setting you want Press Enter to select the displayed setting reference guide Automatic Reports Setup 2 Answer Ring Pattern 3 Busy Redial 4 No Answer Redail 5 Automatic Reduction 6 Backup Fax Reception Error Correcti
25. ed dial settings 27 distinctive ringing 26 Error Correction Mode ECM 25 forward faxes 24 header 27 in color 20 in color from front panel 20 manual reports 22 menu 29 print reports 22 receive 21 receive manually 21 redial busy or unanswered number 23 schedule 20 send from front panel 19 set automatic reduction 25 set date and time 27 set the number of rings 21 settings 27 28 setup menu options 29 speed dials 19 lest 28 fit to page 16 forward faxes 24 cancel 24 front panel display scroll speed 36 enter text 28 send a fax 19 setting prompt delay 36 tutorial 3 G glass cleaning 31 greeting cards load 11 H help 1 HP Customer Support 45 calling 45 HP Director 4 HP distribution center 49 HP Officjet preparing to ship 47 HP papers tips on loading 11 individual speed dial settings create 26 ink cartridges see print cartridges inkjet paper load 11 index K keypad enter text 28 L labels load 12 lighten copies 14 load change the paper type 12 envelopes 9 original in ADF 7 paper 7 photo paper 10 12 postcards 10 12 print cartridges 33 set the paper size 12 tips 11 M maintenance align print cartridges 35 clean print cartridges 35 clean the exterior 32 clean the glass 31 clean the white strip 32 normal sounds 36 replace print cartridges 33 restore factory defaults 35 self maintenance sounds 36 self test report 32
26. elopes 1 Remove all paper from the paper tray 2 Slide an envelope into the tray with the envelope flap up and to the left print side down until it stops 3 Adjust the paper width guide against the envelope until it stops Be careful not to bend the envelope If you are loading multiple envelopes make sure the envelopes fit within the tray do not overload it Consult the help files in your word processing software for details on how to format text for printing on envelopes reference guide E chapter 3 load 4 x 6 inch photo paper Following is the procedure for loading 4 by 6 inch photo paper into your HP Officejet 1 Remove all paper from the paper tray and then slide a stack of photo paper into the tray until it stops Make sure the print side faces down If the photo paper you are using has perforated tabs load the photo paper so that the tabs are closest to you ap LN SS 2 E e ui A Adjust the paper width guide against the stack of photo paper until it stops Make sure the photo paper fits within the tray do not overload it Note Make sure you set the paper type and paper size before printing See set the paper type on page 12 and set the paper size on page 12 load postcards Following is the procedure for loading postcards 1 Remove all paper from the paper tray and then slide a stack of cards into the tray until they stop Make sure the print side faces down hp officeje
27. ent has a black and white fax unit it sends the fax in black and white If you are faxing from the software and your HP Officejet determines that the recipient has a black and white fax unit the HP Officejet prompts you to try sending the fax in black and white We recommend that you use only color originals for color faxing The color originals must be loaded in the ADF you cannot send a color fax from memory using the scan and fax features To fax in color to multiple recipients send the fax from the Director or your software program to send a color fax from the front panel 1 Load your originals in the ADF For more information see load originals on page 7 2 Enter the fax number using the keypad or press Speed Dial until the desired speed dial entry appears For more information on creating speed dial entries see set up speed dialing in the HP Photo amp Imaging Help 3 Press Start Color schedule a fax You can schedule a black and white fax to be sent later during the same day for example when telephone lines are not as busy If you use the front panel you can select a single recipient When the specified time is reached your fax is automatically sent as soon as a connection can be made 1 Load your originals in the ADF 2 Enter the fax number using the keypad or press Speed Dial until the desired speed dial entry appears Press Enter Press Fax to scroll through the fax options Stop scrolling when you reach
28. er fax numbers that you will reuse frequently 1 Press Setup 2 Press 2 then press 1 This selects the Speed Dial Setup menu then selects the Individual Speed Dial option 3 Press Enter The first unassigned speed dial entry appears on the display Press Enter to select the displayed speed dial entry 5 Enter the Fax Number to assign to that entry then press Enter The fax number can be up to 50 digits in length Tip To enter a three second pause within a number sequence press Symbols to display a dash 6 Enter the person s or company s name then press Enter hp officejet 4100 series use the fax features The name is limited to 13 characters in length For more information see enter text on page 28 7 After Enter Another appears press 1 Yes if you want to set up another number or press 2 No to exit delete speed dial settings Follow these steps to delete an individual speed dial entry 1 Press Setup 2 Press 2 then press 2 again This selects Speed Dial Setup then selects Delete Speed Dial 3 Press until the individual entry that you want to delete appears then press Enter set basic fax settings using the front panel We recommend that you use the Fax Setup Wizard in the HP Officejet software to contigure all your basic fax settings however you can also access these settings from the front panel Note In the U S regulations require that your name and phone number appear on every fax The minimu
29. es The Director displays only the buttons that are appropriate for the selected device Fl HP Director Select Device hp officejet 4100 series Settings Status Scan Document 5 Scan document with text gt i or text and pictures Make amp Picture Document Coples Print 4 5 6 7 8 9 10 the hp photo amp imaging director hp officejet 4100 series quick start feature purpose 1 Select Device Use this feature to select the product you want to use from the list of installed HP products 2 Settings Use this feature to view or change various settings for your HP device such as print scan or copy Status Displays the status window for all in one devices only 4 Send a Fax Use this feature to send a fax and access fax settings 5 Scan Picture Scans an image and displays it in the HP Photo amp Imaging Gallery 6 Scan Document Scans text and displays it in the selected destination text editing software program 7 Make Copies Displays the Copy dialog box where you can select the copy quality the number of copies the color the size and can start a copy 8 View amp Print Displays the HP Photo amp Imaging Gallery where you can view and edit images use HP Photo Prints make and print a photo album e mail an image unload an image to the Web or copy an image to another application 9 Help Provides access to HP Photo amp Imaging Help which provides software help a product tour
30. etup additional information 39 menu 29 shipping your HP Officejet 47 software remove and reinstall 40 sounds self maintenance 36 specifications physical 43 power 43 speed dials 19 create individual settings 26 delete settings 27 stop scan 18 scheduled fax 21 subscriber identification code 27 support services 45 T telephone line multiple numbers 26 telephone numbers 45 text enhance 14 enter from front panel 28 time hp officejet 4100 series setting 27 transparency film recommended 7 tips on loading 11 troubleshooting remove and reinstall software 40 T shirt Transfer Iron On load 11 tutorial reference guide front panel 3 make a copy 4 U unanswered number redial automatically 23 V volume adjust 25 index W warranty 45 service 5 statement 5 upgrades 51 white strip cleaning 32 chapter 12 hp officejet 4100 series declaration of conformity According to ISO IEC Guide 22 and EN 45014 Manufacturer s Name and Address Hewlett Packard Company 16399 West Bernardo Drive San Diego CA 92127 1899 USA declares that the product Product Name hp officejet 4100 series Q1608A Model Number s officejet 41 10 Q1609A officejet 4110xi Q1610A officejet 41 1 Ov Q1611A officejet 4105 Q1612A officejet 41052 Q16134 officejet 4115 Q1614A Product Options All conforms to the following Product Specifications Safety EN60950 1992 A1 A2
31. hoto Fit to Page button when you want to automatically enlarge or reduce your original to fit Letter or A4 size paper You can enlarge a small photo to fit a full size page as shown below Using Photo Fit to Page may prevent unwanted cropping of text or images around the margins Original Fit to Page 1 Load the original in the ADF For more information see load originals on page 7 2 Press the Photo Fit to Page button Note Do not press the Fax Copy or Scan buttons on the front panel once you have pressed the Photo Fit to Page button 3 Press until the appropriate paper type appears and then press Enter to select it 4 Press Start Black or Start Color copy options The following diagram shows the options that are available when you press Copy Copy Quality Lighter Darker Reduce Enlarge Actual size Plain Paper Custom 100 Photo Paper Full Page 91 Transparency Legal gt Ltr 72 Paper Type Copy Paper Size Set New Defaults To cycle through the copy options press Copy repeatedly and to move to the setting you want The sizes vary by country region within one of the copy options Press Enter to select the displayed setting hp officejet 4100 series use the scan features Scanning is the process of converting pictures and text into an electronic format for your computer You can scan photos and text documents Because the scanned image or text is in an electronic format you can bring
32. hp officejet 4100 series all in one reference guide Copyright Hewlett Packard Company 2003 All rights are reserved No part of the document may be photocopied reproduced or translated to another language without the prior written consent of Hewlett Packard Company This product incorporates Adobe s PDF technology which contains an implementation of LZW licensed under U S Patent 4 558 302 Adobe and the Acrobat logo are either registered Adobe PDF trademarks or trademarks of Adobe Systems 2 Incorporated in the United States and or other countries Portions Copyright O 1989 2003 Palomar Software Inc The HP Officejet 4100 Series includes printer driver technology licensed from Palomar Software Inc www palomar com Copyright 1999 2003 Apple Computer Inc Apple the Apple logo Mac Mac logo Macintosh and Mac OS are trademarks of Apple Computer Inc registered in the U S and other countries Publication number Q1608 90163 First edition June 2003 Printed in U S A Mexico Germany Singapore or China Windows Windows NT Windows MEP Windows XP and Windows 2000 are U S registered trademarks of Microsoft Corporation Intel and Pentium are registered trademarks of Intel Corporation notice The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett Packard Company Hewlett Packard ass
33. ing e Produce high quality color and black and white copies e Reduce or enlarge the size of the copies you make from 25 to 200 or 50 to 200 depending on your model of the copy s original size Make the copy lighter or darker select the number of copies and specify the quality of the copies you make e Use special copying features to make high quality copies of photos using special photo paper or to create transparencies make copies You can make copies using the front panel of your HP Officejet or by using the HP Officejet software on your computer Many copy features are available using either method However you may find that the software offers easier access to special copy features All copy settings that you select on the front panel are reset two minutes after the HP Officejet completes the copy unless you save the settings as the default settings as described in change settings for all copy tasks on page 15 make a copy 1 Load the paper tray with the appropriate paper Load your original Press the Copy button Use the keypad or press the or to enter the number of copies Press Start Black or Start Color amp N Tip To make a single copy press the Copy button and then press Start Black or Start Color Note Make sure that the color print cartridge is installed in your HP Officejet Both print cartridges must be installed when making a copy increase copy speed or quality The HP Officeje
34. is digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications notice to users of the Canadian telephone network This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met It does not imply that Industry Canada approved the equipment Note The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 The REN for this product is O 3B based on FCC Part 68 test results chapter 9 notice to all users of the European Economic Area EEA This product is designed to interwork with the analogue telephone networks in the following countries regions Germany UK Netherlands France Spain ltaly Belgium Luxembourg Sweden Austria Denmark lreland Norway Finland Switzerland Greece Portugal Network compatibility depends on custome
35. it into your word processor or graphics program and modity it to suit your needs You can do the following e Scan photos of your kids and e mail them to relatives create a photographic inventory of your house or office or create an electronic scrapbook e Scan text from an article into your word processor and quote it in a report saving you a lot of retyping Tip To use the scan features your HP Officejet and computer must be connected and turned on The HP Officejet software must also be installed and running on your computer prior to scanning To verify that the HP Officejet software is running on Windows look for a status icon in the system tray On a Macintosh the HP Officejet software is always running Note High resolution scanning 600 dpi or higher requires a large amount hard disk space If there is not enough hard disk space available your system may stall scan an original You can start a scan from your HP Officejet or from the HP Officejet software on your computer For more information about scanning your pictures or documents from the HP Officejet software see scan pictures and documents in the HP Photo amp Imaging Help to scan an original from your hp officejet 1 Load your original in the automatic document feeder ADF For more information see load originals on page 7 2 Press Scan 3 Select the Scan to destination by pressing or E or by pressing the Scan button repeatedly The default destina
36. keypad numbers that correspond to the letters of a name ABC letters correspond to this number and so on 2 e Press a button multiple times to see a letter first in uppercase and then in lowercase JKL To get this character J k L 5 Press 5 this many times 1 2 3 4 5 6 7 e After the correct letter appears press and then press the number that corresponds to the next letter in the name Again press multiple times until the correct letter appears e To insert a space press Space f e To enter a symbol such as O press Symbols to scroll through the list of available symbols e f you make a mistake press to clear it and then make the correct entry e After you are done entering text press Enter to store your entries check for dial tone Before using the fax features verify that the connections are correctly established 1 Press Fax 2 Listen for a dial tone 3 If you do not hear a dial tone check the connections 4 Press Cancel to hang up hp officejet 4100 series use the fax features fax job menu The following options become available when the Fax button is pressed Resolution Lighter Set New Darker Defaults Enter Fax or Fine ajajaja opo Send Fax Now No Speed Dial Very Fine ooo Fax from Memory Yes Photo Send Fax Later Standard Poll to Receive ejeje Jeje pelele ajajaja ajajajaja 2000 el Jejeje oo De DEDE LEDE III o Enter a f
37. ld print a Self Test Report This report provides useful information about your print cartridges including status information 1 Press Setup 2 Press 1 then press 4 This selects Print Report and then selects Self Test Report 3 Press Start Black or Start Color A Self Test Report is printed for your HP Officejet handle print cartridges Before you replace or clean a print cartridge you should know the part names and how to handle the print cartridge hp officejet 4100 series maintain your hp officejet Copper contacts Ink nozzles SR under tape p Plastic tape with Ux pink tab must be removed Do not touch the copper contacts or the ink nozzles replace the print cartridges Front panel messages appear to let you know that you should replace your print cartridges See order print cartridges on the back cover for information on ordering replacement print cartridges 1 Turn on the unit then lift open the print cartridge access door The print carriage moves into view print cartridge access door 2 After the carriage stops moving push down on the print cartridge down to release it and then pull it toward you out of its slot reference guide chapter 7 Note It is normal to see ink build up in the print cartridge slots Remove the new print cartridge from its packaging and being careful to touch only the bright pink plastic tab gently remove the plastic tape to uncover the ink nozz
38. lectrical outlet when connecting the unit to a power source If you do not know whether the outlet is grounded check with a qualified electrician 3 Observe all warnings and instructions marked on the product 4 Unplug this product from wall outlets before cleaning 5 Do not install or use this product near water or when you are wet 6 Install the product securely on a stable surface 7 Install the product in a protected location where no one can step on or trip over the line cord and where the line cord will not be damaged 8 Ifthe product does not operate normally see the online Troubleshooting help 9 No operatorserviceable parts inside Refer servicing to qualitied service personnel 10 Use in a well ventilated area contents get help ood trade ded arn ee QUICK SIO 4 450365 Edad od EE Nc E S RAE 3 use your hp officejet with a 4 load originals and load 7 Saa OHgItdlssans Seve qo teas 7 SADO e M TR T aid beds ee a EL TOTO ITI 7 loda envelopes su spas ded ded qtd ud Seas I be ada 9 load 4 x 6 inch photo 10 oda E E TOT E RT D 10 tips for loading other types of paper in the paper tray 11 set the paper type 12 set the
39. led you may find that you need to change the number you are faxing to or the start and stop times you entered You may wish to cancel your fax forwarding setup altogether Follow the steps below to edit or turn off fax forwarding to edit fax forwarding from the front panel 1 2 Press Setup Press 3 then press 7 This selects the Basic Fax Setup menu then selects the Fax Forwarding Black Only option Forwarding is ON 1 Edit 2 Cancel appears on the display after a moment Press 1 to edit the number you wish to fax to or to change the start and stop times Follow the messages on the display to cancel fax forwarding from the front panel Press Cancel OR hp officejet 4100 series use the fax features Follow the steps in edit or cancel fax forwarding on page 24 When Forwarding is ON 1 Edit 2 Cancel appears on the display press 2 to cancel fax forwarding use error correction mode Error Correction Mode ECM eliminates data lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion Phone charges are unaffected or may even be reduced on good phone lines On poor phone lines ECM increases sending time and phone charges but sends the data much more reliably Turn ECM off the default setting is on only if it increases phone charges substantially and you can accept poorer quality in exchange for reduced charges to change the E
40. les Caution Do not touch the copper contacts or ink nozzles Once you have removed the plastic tape install the print cartridge immediately to prevent the ink from drying in the nozzles Push the new print cartridge into the appropriate slot at a slight angle until it clicks into place Caution Do not attempt to push the cartridge straight into the slot It must slide in at a slight angle The tri color print cartridge goes on the left and the black cartridge goes on the right 5 Close the print cartridge access door hp officejet 4100 series maintain your hp officejet align the print cartridges The HP Officejet prompts you to align cartridges every time you install or replace a print cartridge Aligning the cartridges ensures high quality output To align the print cartridges when prompted 1 Press Enter on the front panel An align cartridges test pattern page prints 2 Load the align cartridges page face down in the ADF between the paper width guides and press the Enter button again 3 Recycle or discard the page To align the cartridges at any other time 1 Press Setup 2 Press 5 then press 2 This selects the Maintenance menu and then selects the Align Print Cartridge option 3 Press Enter An align cartridges test pattern page prints 4 Load the align cartridges page face down in the ADF between the paper width guides and press the Enter button again 5 Recycle or discard the page
41. m settings that we recommend are described in the following topics set the date and time Follow these steps to set the date and time manually 1 Press Setup 2 Press 3 then press 1 This selects the Basic Fax Setup menu then selects the Date and Time option 3 Follow the prompts on the display to enter the date and time using the keypad Tip Use only the last two digits for the year Tip When you enter a single digit date or time type a leading zero before the single digit for example 03 45 or 08 03 02 After you are done the date and time appear on the display Warning Cutting off power to the HP Officejet causes the selected date and time to be lost However name and fax number information is not lost set the fax header Follow these steps to enter your name and fax number in the header Note In Hungary the subscriber identification code fax header can be set or changed only by authorized personnel For more information contact your authorized HP dealer 1 Press Setup 2 Press 3 then press 2 reference guide chapter 6 This selects the Basic Fax Setup menu then selects the Fax Header option 3 Enter your personal or company name at the prompt Use the guidelines provided in the next section under enter text 4 Press Enter 5 Enter your fax number using the numeric keypad 6 Press Enter enter text The following list provides tips for entering text using the front panel keypad e Press the
42. me you change paper types or paper sizes For more information see set the paper type on page 12 to load the paper tray 1 Lower the paper tray and extend the paper tray extender 2 Slide the paper width guide on the left to its outermost position chapter 3 6 Tap the stack on a flat surface to align the edges of the paper and then check the paper for the following Make sure it is free of rips dust wrinkles and curled or bent edges Make sure all the paper in the stack is the same size and type unless you are working with photo paper Insert paper into the paper tray print side down until it stops To avoid bending the paper make sure you do not push the paper in too far or push too hard If you are using letterhead insert the top of the page first Be careful not to use too much or too little paper Check that the stack of paper contains several sheets but is no higher than the top of the paper width guide Slide the paper width guide in until it stops at the edge of the paper Make sure that the paper stack lies flat in the paper tray and fits under the tab of the paper width guide Extend the output tray hp officejet 4100 series load originals and load paper load envelopes Use the print feature of your software to print to envelopes with your HP Officejet Do not use shiny or embossed envelopes or envelopes that have clasps or windows You can load the paper tray with one or multiple env
43. n on using your HP Officejet and provides additional troubleshooting assistance for the installation process The Reference Guide also contains information on how to order supplies and accessories technical specifications support and warranty information The table below lists additional sources of information for your HP Officejet help description Setup Poster The Setup Poster provides instructions for setting up and configuring your HP Officejet Make sure you use the correct poster for your operating system Windows or Macintosh HP Photo amp Imaging The HP Photo amp Imaging Help provides detailed information on using the Help software for your HP Officejet For Windows users Go to the HP Director and click Help For Macintosh users Go to the HP Director and click Help then click hp photo and imaging help Troubleshooting help To access troubleshooting information For Windows users In the HP Director click Help Open the Troubleshooting book in the HP Photo amp Imaging Help then follow the links to general troubleshooting as well as links to Troubleshooting help that is specific to your HP Officejet Troubleshooting is also available from the Help button that appears on some error messages For Macintosh users Open the Apple Help Viewer click hp photo and imaging troubleshooting then click hp officejet 4100 series Internet help and IF you have Internet access you can get help from the HP website at technical
44. ntrast of documents that you are sending change resolution Resolution affects the transmission speed and quality of faxed documents hp officejet 4100 series use the fax features to change the resolution from the front panel 1 2 0 A QW Load your originals in the ADF Enter the fax number using the keypad or press Speed Dial until the desired speed dial entry appears Press Enter Press Fax to scroll through the fax options Stop scrolling when you reach the Resolution menu Press until the desired resolution quality appears Standard Photo Fine Very Fine Press Enter Your HP Officejet only faxes at the highest resolution supported by the receiving fax IF you choose Photo be aware that the faxing process takes longer to complete When faxing photographs we recommend that you choose Photo change contrast Change this setting if you want a black and white fax to be darker or lighter than the original to change the fax contrast from the front panel 1 2 7 Load your originals in the ADF Enter the fax number using the keypad or press Speed Dial until the desired speed dial entry appears Press Enter Press Fax to scroll through the fax options Stop scrolling when you reach the Lighter Darker menu The range of values appears as a circle on a scale on the display Press to lighten the fax or to darken it The circle moves left or right as you press a button Press Enter to acce
45. older hp officejet 4100 series additional setup information Double click on HP Uninstaller Follow the directions that appear on the screen After the program finishes removing the software disconnect your HP Officejet and restart your computer To reinstall the software insert the HP Officejet 4100 Series CD ROM into your computer s CD ROM drive Note When re installing the sottware follow the instructions on the Setup Poster Do not connect the HP Officejet to your computer until after you have completed the software installation On the desktop open the CD ROM double click on hp all in one installer and follow the instructions that appear connect your hp officejet to a phone modem or answering machine reference guide The HP Officejet can share a phone line with a phone a modem or an aswering machine When sharing a phone line with an answering machine the HP Officejet will answer fax calls and direct voice calls to the answering machine Note For information on connecting your HP Officejet to your computer and phone line refer to the Setup Poster that came with your unit to connect your hp officejet to a phone modem or answering machine 1 4 Remove the white plastic stopper from connector 2 on the back of the HP Officejet FAL connector 2 on the HP Officejet To connect more than one device to connector 2 on the HP Officejet you must purchase a Y splitter and plug it into connector 2
46. ompanies that allows several phone numbers to share the same line Each number has a specific ring pattern If you do not have this service use the default ring pattern which is All Rings If you connect your HP Officejet to a line with distinctive ringing have your telephone company assign one ring pattern to voice calls and another to fax calls double or triple rings are best for a fax number 1 Press Setup 2 Press 4 then press 2 This selects the Advanced Fax Setup menu then selects the Answer Ring Pattern option 3 Press to scroll through these options All Rings Single Rings Double Rings Triple Rings and Double amp Triple 4 When the ring pattern that the phone company established for this number appears press Enter Tip We recommend that you use Double Rings or Triple Rings for fax set up speed dialing Through your HP Officejet or your computer you can assign entries to fax numbers you use often This lets you dial those numbers quickly using the front panel s Speed Dial button and a one or two digit entry You can create up to 100 individual speed dial entries the maximum for some models is 70 We recommend that you use the software to set up speed dial settings Note A speed dial entry can only be associated with one phone number speed dial groups are not supported For more information see set up speed dialing in the hp photo amp imaging help create individual speed dial settings You can ent
47. on Mode 1 Clean Print Cartridges 2 Align Print Cartridges 3 Restore Factory Defaults A Reprint Faxes in Memory 5 Set Language amp Country Region 6 Set Scroll Speed 7 Set Prompt Delay Time chapter 7 hp officejet 4100 series additional setup information During the installation of the HP Officejet software a number of windows are displayed You should see the following e Installing e Copying files e request to plug in the HP Officejet e Green OK and check mark e Request to restart your computer may not occur in all cases e Registration IF you did not see all of these windows there may be a problem with the installation Verify the following e The HP Director contains six icons double click the HP Director icon on the desktop e The HP Officejet is listed in the Printers dialog box e There is an icon for the HP Officejet in the System Tray that indicates the HP Officejet is ready If the HP Director does not show six icons you may need to wait a few minutes for the HP Officejet to connect to your computer possible installation problems If nothing appears on your computer screen after you insert the HP Officejet 4100 Series CD ROM into your computer s CD ROM drive 1 From the Start menu choose Run 2 In the Run dialog box enter d setup exe if your CD ROM drive is not assigned to drive letter d use the appropriate drive letter then click OK If the HP Director does
48. onditions of phone support in your country region by consulting the following Web site www hp com support Alternatively you can ask your dealer or call HP at the phone number indicated in this booklet As part of our constant efforts to improve our phone support service we advise you to check our website on a regular basis for new information regarding service features and delivery country region hp technical support country region hp technical support Algeria 213 0 61564 543 Malaysia 1 800 805405 mee aa Due Dus 1902 910 910 Aust 0 810006080 Morocco 4212 22404 747 Bahrain Dubai 800728 Week 20 606 875 Belgium Ouch 3000 20626 New Zealand 441 147 Belgium french 3321026268807 News 6099 oral Grande Sao Pal 1137477799 onn 0 seni 4 6454 Brazil Demais Localidades 0800 157751 Tue 4971 4 8454 an o Se a Canada post warranty 1 877 621 4722 Peru 0 800 10111 per call charge Caribbean amp Central 1 800 711 2884 Philippines 632 867 355 1 America Chile 800 360 999 Poland 48 22 865 98 00 Colombia 9 800 1 14 726 China 86 10 6868 7980 Portugal 351 21 3176333 Puerto Rico 1 877 2320 589 Costa Rica 0 800 01 1 0524 Qatar 971 4 883 8454 Czech Republic 420 0 261307310 Romania 40 1315 44 42 or local 01 3154442 hp officejet 4100 series hp support country region hp technical suppo
49. or print cartridge 28 8 ml color print cartridge IF you have Internet access you can get more information from the HP website at www hp com support Visit the hp officejet information center It has everything you need to get the most value from your HP Officejet e Technical Support Supplies and Ordering Information e Project Tips e Ways to Enhance Your Product www hp com support 2003 Hewlett Packard Company Printed in the U S A Mexico Germany Singapore or China Q1608 90163
50. press the right arrow until the serial number displays Print a Self Test Report See print a self test report on page 32 for information on printing this report Make a color copy Be prepared to describe your problem in detail 5 Call HP Customer Support Be near your unit when you call call in the U S during warranty Call 208 323 2551 This service is free during the warranty period however your standard long distance phone charges still apply A fee may apply outside the warranty period chapter 10 U S phone support is available in both English and Spanish languages 24 hours a day 7 days a week days and hours of support may change without notice call elsewhere in the world The numbers listed below are current as of the printing date of this guide For a list of current international HP Support Service numbers visit this address and choose your own country region or language www hp com support For Korea you can also visit this address http www hp co kr You can call the HP support center in the following countries regions If your country region is not listed contact your local dealer or nearest HP Sales and Support Office to find out how to obtain services Support service is free during the warranty period however your standard long distance phone charges will apply In some cases a flat fee per single incident will also apply For phone support in Europe please check for the details and c
51. pt the setting you selected change other fax settings redial a number automatically reference guide You can set your HP Officejet to redial a busy and an unanswered number automatically If you initiated a fax from the computer the computer must be left on for the redialing process to work correctly 1 2 Press Setup Press 4 This selects the Advanced Fax Setup menu Choose one of the following options Press 3 chapter 6 4 5 6 This selects the Busy Redial option The default setting for Busy Redial is Redial Press 4 This selects the No Answer Redial option The default setting for No Answer Redial is No Redial Press Enter Press to select Redial or No Redial as desired Press Enter forward faxes to another number With fax forwarding you can send a fax that you receive to another fax number during the next 24 hour period to forward faxes from the front panel 1 2 Press Setup Press 3 then press 7 This selects the Basic Fax Setup menu then selects the Fax Forwarding Black Only option At the prompt enter the Fax Number to which you wish to send the fax Press Enter Enter the Start Date using the numeric keypad Enter the Start Time using the numeric keypad At the prompt press 1 for AM or 2 for PM Enter the Stop Date using the numeric keypad Fax Forwarding On appears on the display edit or cancel fax forwarding Once fax forwarding is enab
52. r selected settings which must be reset to use the equipment on a telephone network in a country region other than where the product was purchased Contact the vendor or Hewlett Packard Company if addition product support is necessary This equipment has been certified by the manufacturer in accordance with Directive 1999 5 EC annex Il for Pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries regions the approval does not of itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact your equipment supplier in the first instance ger uschemission LpA 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T 19 notice to Korean customers AER AP PILE BA Ol HASSE gas We AACA FAA mE VE ADS A hp officejet 4100 series hp support This section explains the support services information provided by Hewlett Packard If you are unable to find the answer you need in the printed or onscreen documentation supplied with your product you can contact one of the HP support services listed in the following pages Some support services are available only in the U S and Canada while others are available in many countries regions worldwide If a support service number is not listed for your co
53. r you would like to remove shared files click No Other programs that use these files may not work properly if the files are deleted After the program finishes removing the software disconnect your HP Officejet and restart your computer Note It is important that you disconnect your HP Officejet before restarting your computer To reinstall the software insert the HP Officejet 4100 Series CD ROM into your computer s CD ROM drive and follow the instructions that appear After the software is installed connect and turn on your HP Officejet following the onscreen instructions and the instructions in your Setup Poster After connecting and turning on your HP Officejet you may have to wait several minutes for all of the Plug and Play events to complete When the software installation is complete you will see a Status Monitor icon in the System Tray To verify that the software is properly installed double click on the HP Director icon on the desktop If the HP Director shows six icons the software has been properly installed HP Director Select Device hp officejet 4100 series Settings Status Scan Document SA Scan a document with text 44 gt gt Sr n a or text and pictu les Sca Scan ake View amp Help a Fax Picture Document Copies Print Send Scan to uninstall from a Macintosh computer 1 2 Disconnect your HP Officejet from your computer Double click on Applications HP All in One Software f
54. rt country region hp technical support Denmark 45 39 29 4099 Russian Federation Moscow 7 095 797 3520 Ecuador 1800 71 1 2884 Russian Federation 7 812 346 7997 St Petersburg Europe English 44 0 207 512 5202 Saudi Arabia 800 897 14440 Egypt 02 532 5222 Singapore 65 6272 5300 Finland 358 0 203 47 288 Slovakia 421 0 2 682 08080 France 0 34 Euro min 0892 69 60 22 South Africa inside RSA 086 000 1030 Germany 0 12 Euro min 49 0 180 52 58 143 South Africa inside RSA 27 11 258 9301 Greece 30 1060 73 603 Spain 34 902 321 123 Hong Kong SAR 85 2 3002 8555 Sweden 46 0 8 619 2170 Guatemala 1800 995 5105 Switzerland 2 41 0 84 880 1111 Hungary 36 0 1 382 1111 Taiwan 886 2 27 17 0055 0800 010 055 India 1 600 1 12267 91 11 682 6035 Fr EXT E EVITE m eos my wonesenn Thailand 66 2 661 4000 Lebanon 971 4 883 8454 Japan 0570 000 511 United Kingdom 44 0 207 512 52 02 81 3 3335 9800 Jordan 971 4 883 8454 Venezuela 0800 47468368 or 800 477 7777 Korea Seoul 82 2 3270 0700 Venezuela Caracas 502 207 8488 Korea outside Seoul 080 999 0700 Viemam 84 0 8 823 4530 ne e 77777 1 This Call Center supports French speaking customers from the following countries regions Morocco Tunisia and Algeria 2 This Call Center supports German French and Italian speaking customers in Switzerland call in Australia post warranty If your product is not un
55. rts Setup 3 Press to scroll through the following report types Every Error which prints whenever there is any kind of fax error default Send Error which prints whenever there is a transmission error Receive Error which prints whenever there is a receiving error Every Fax which confirms every time a fax is sent or received Send Only which prints every time a fax is sent Off which does not print fax reports 4 When you reach the report that you want press Enter generate reports manually This setting lets you print reports manually From the computer you can only print the Speed Dial List and the Fax Log to print reports from the front panel 1 Press Setup then press 1 This selects the Print Report menu 2 Press to scroll through the following report types Last Transaction which prints details of the last fax transaction Fax Log which prints a log of the last 30 fax transactions Speed Dial List which prints a list of programmed speed dials Self Test Report which prints a report to assist you in diagnosing print and alignment problems For more information see print a self test report on page 32 Automatic Reports Setup which is the automatic reports setting described in generate reports automatically on page 22 3 When you reach the report that you want press Enter control resolution and contrast Your HP Officejet lets you change the resolution and co
56. support www hp com support The website also provides answers to frequently asked questions Readme file After you install your software you can access the Readme file from either the HP Officejet 4100 Series CD ROM or the HP Officejet 4100 Series program folder The Readme file contains late breaking information that does not appear in the Reference Guide or the online help To access the Readme file do the following For Windows go to the Windows taskbar click Start point to Programs or All Programs XP point to Hewlett Packard point to HP Officejet 4100 Series and then choose View the Readme File For Macintosh go to the HD Applications HP Officejet Software folder Dialog box help For Windows Clicking Help in a dialog box displays information about options and settings within the dialog box chapter 1 hp officejet 4100 series quick start You can perform many functions using either the front panel or the HP Officejet software Even if you do not connect your HP Officejet to a computer you can use the front panel to copy documents or photos and send a fax You can change a wide variety of settings using the front panel buttons and menu system front panel features Review the illustrations below and identify the location of the buttons on the front panel button purpose OO COl N IO Oa On turn the HP Officejet on or off Left Arrow scroll through settings or to delete one character at
57. t 4100 series load originals and load paper 2 Adjust the paper width guide against the cards until it stops Make sure the cards fit within the tray do not overload it tips for loading other types of paper in the paper tray paper HP papers reference guide The following table provides guidelines for loading certain types of paper and transparency film For best results adjust the paper settings each time you change paper types and paper sizes For more information see set the paper type on page 12 Note HP Photo Paper and HP Photo Paper Glossy 4 by 6 are not recommended for printing with your HP Officejet To print photos use HP Everyday Photo Paper For your best photo printing needs use HP Premium Plus Photo Paper tips HP Premium Inkjet Paper Locate the gray arrow on the nonprinting side of the paper and then insert paper with the arrow side facing up HP Premium or Premium Plus Photo Paper Load the glossy print side down To prevent curling keep photo paper sealed in the original package until you are ready to use it Always load at least five sheets of regular paper in the paper tray first and then place the photo paper on top of the regular paper HP Premium Inkjet Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is on top and is going into the tray first HP Inkjet T shirt Transfer Iron On Flatten the transfer sheet completely before using
58. t it has functionality at least equal to that of the Product being replaced HP products including each Product may contain remanufactured parts components or materials equivalent to new in performance HP s limited warranty for each Product is valid in any country region or locality where HP has a support presence for the Product and where HP has marketed the Product The level of warranty service may vary according to local standards HP shall have no obligation to alter the form fit or function of the Product in order to make it operate in a country region or locality for which the Product was never intended to operate limitations of warranty TO THE EXTENT ALLOWED BY LOCAL LAW NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND WHETHER EXPRESS OR IMPLIED WITH RESPECT TO THE COVERED HP PRODUCTS AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY SATISFACTORY QUALITY AND FITNESS FOR A PARTICULAR PURPOSE limitations of liability local law To the extent allowed by local law the remedies provided in this Limited Warranty Statement are the Customer s sole and exclusive remedies TO THE EXTENT ALLOWED BY LOCAL LAW EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS LIMITED WARRANTY STATEMENT IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER BASED ON CONTRACT TOR
59. t provides three options that affect copy speed and quality e Best produces the highest quality for all paper types Best copies more slowly than the other quality settings e Normal delivers high quality output and is the recommended setting for most of your copying Normal copies faster than Best e Fast copies faster than the Normal setting The text is of comparable quality to the Normal setting but the graphics may be of lower quality Using Fast also reduces the frequency of replacing your print cartridges because it uses less ink chapter 4 4 Load your original Press Copy until Copy Quality appears Press until the desired quality setting appears and then press Enter to select it Press Start Black or Start Color set the number of copies You can set the number of copies using the front panel 1 2 3 4 Press the Copy button Use the keypad or press the or to enter the number of copies Press Enter Press Start Black or Start Color Tip If you hold down the right arrow button then after reaching 10 the number of copies changes by increments of five to make it easier to set a large number of copies reduce or enlarge a copy You can reduce or enlarge a copy of an original using Reduce Enlarge For more information about additional copy options such as Fit to Page see perform special copy jobs on page 15 1 2 5 Press Copy until Reduce Enlarge appears Press until the appropriate Reduc
60. til the desired enhancement Text Photo Mixed or None appears Press Enter to select the setting Press Start Black or Start Color change settings for all copy tasks Save the copy settings you use most offen by setting them as the default This includes changes to Copy options such as Paper Type and Paper Size as well as other Copy settings on the front panel such as Number of Copies and Copy Quality 1 2 3 4 Make any desired changes to the copy options Press Copy until Set New Defaults appears Press until Yes appears Press Enter to set the options as a default Your settings are saved perform special copy jobs In addition to supporting standard copying your HP Officejet can also copy a photo or fit a copy to the page copy a photo reference guide When copying a photo you should select options for the correct paper type and photo enhancement 1 Ui A C Load the photo in the automatic document feeder ADF For more information see load originals If you are using photo paper load it in the paper tray Press Copy until Paper Type appears Press until Premium Photo appears and then press Enter to select it Press Copy until Enhancements appears Press until Photo appears and then press Enter to select it Press Start Black or Start Color Tip To enlarge a photo automatically to a full page use the Photo Fit to Page button chapter 4 fit a copy to the page Use the P
61. tion is the HP Photo amp Imaging Gallery Any applications on your computer that are supported by the HP Officejet also appear in the Scan to list 4 Press Start Black or Start Color The original is scanned and the image is sent to selected destination For more information about using the HP Photo amp Imaging Gallery see manage images in how to use the software chapter 5 stop scanning You can stop a scan by pressing the Cancel button located on the front panel hp officejet 4100 series use the fax features Using your HP Officejet you can e Send and receive paper faxes e Send computer faxes reference the HP Photo amp Imaging Help e Send and receive color faxes Fax features are available only on some HP Officejets send a fax You can send a fax in a variety of configurations These include the following e send a paper fax using the front panel or computer e send a paper fax with a PC generated cover page using the computer e send a file with or without a cover page using the computer send a PC generated cover page as a single page fax using the computer Note For information on sending a fax using the computer reference the HP Photo amp Imaging Help Note By default your HP Officejet prints a report only if there is a problem with sending or receiving a fax A confirmation message indicating whether an item was successfully sent appears briefly on the front panel display after e
62. umes no responsibility for any errors that may appear in this document nor does it make expressed or implied warranty of any kind with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document and the program material which it describes Note Regulatory information can be found in the Technical information section of this guide It is not lawful in many places to make copies of the following items When in doubt check with a legal representative first Governmental paper or documents Passports Immigration papers Selective service papers Identification badges cards or insignias Governmental stamps Postage stamps Food stamps Checks or drafts drawn on Governmental agencies e Paper currency traveler s checks or money orders Certificates of deposit Copyrighted works safety information Warning To prevent fire or shock hazard do not expose this product to rain or any type of moisture Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock Warning Potential shock hazard Read and understand all instructions in the setup poster 2 Use only a grounded e
63. unds 36 Setup MENU OPINIONS s Gsm tye de Sas a pea S 37 contents 8 additional setup information o o o o o 39 possible installation 39 remove and reinstall your hp officejet software 40 connect your hp officejet to a phone modem or answering machine 41 additional troubleshooting 42 9 technical information oooooooooooooo ooo 43 physical specifications 43 power specifications 43 regulatory information 43 TO hp Suppor eiii Ed NOTA re 45 get support and other information from the internet 45 hp customer support 45 prepare your unit for shipment 47 hp distribution 49 11 warranty 51 o aad dec qd vea Hah he tet 5 warranty Upgrades cc rasata italia iia erica os 51 returning your hp officejet for service 51 hewlett packard limited global warranty statement 51 WOKS tessa ee 55 hp officejet 4100 series get help This Reference Guide contains informatio
64. untry region contact your nearest authorized HP dealer for help get support and other information from the internet If you have Internet access you can get help from the following HP website www hp com support The Web site offers technical support drivers supplies and ordering information hp customer support Software programs from other companies may be included with your HP Officejet If you experience problems with any of those programs you will receive the best technical assistance by calling the experts at that company If you need to contact HP Customer Support do the following before you call 1 Make sure that a Your unit is plugged in and turned on b The specified print cartridges are installed correctly c The recommended paper is properly loaded in the input tray 2 Reset your unit a Turn off the unit using the On button located on the unit s front panel b Unplug the power cord from the back of the unit c Plug the power cord back into the unit d Turn on the unit using the On button 3 For more information check the HP website at www hp com support 4 If you are still experiencing problems and need to speak with an HP Customer Support Representative Have your service ID and serial number ready To display your service ID and serial number on the front panel do the following Press Enter and Start Color at the same time until the service ID appears in the front panel display From this display
65. upport software html reference guide chapter 10 hp officejet 4100 series warranty information HP Officejet 4100 series Duration of Limited Warranty hardware and labor 1 Year Duration of Limited Warranty CD media 90 Days Duration of Limited Warranty print cartridges Until the HP ink is depleted or the end of warranty date printed on the cartridge has been reached whichever occurs first warranty service express service To obtain HP express repair service the customer must contact an HP service office or an HP Customer Support Center for basic troubleshooting first See hp customer support on page 45 for steps to take before calling Customer Support If a customer unit needs a minor part replacement and these parts can normally be replaced by the customer the customer replaceable components may be serviced through expedited part shipment In this event HP will prepay shipping charges duty and taxes provide telephone assistance on replacement of the component and pay shipping charges duty and taxes for any part that HP asks to be returned The HP Customer Support Center may direct customers to designated authorized service providers who are certified by HP to service the HP product warranty upgrades Upgrade your standard factory warranty to a total of three years with the HP SUPPORTPACK Service coverage begins on product purchase date and the pack must be purchased within the first 180 days of produ
66. ur if the hardware is installed prior to installing the sottware After running the Re install utility reboot your PC and install the HP Officejet software before connecting the HP Officejet to your compuier You can also find more information on this website www hp com support hp officejet 4100 series technical information Additional specifications information can be found in the HP Photo amp Imaging Help in the hp officejet 4100 series section physical specifications height weight without print cartridges with paper trays and ADF closed 7 18 in 18 24 cm 16 76 in 42 58 cm 8 25 in 20 96 cm 7 5 Ibs 3 4 kg with ADF and paper tray extended 10 30 in 26 15 cm 16 76 in 42 58 cm 18 54 in 47 09 cm 7 5 Ibs 3 4 kg power specifications e Power consumption 75W maximum e Source Input Voltage 100 to 240 VAC grounded e Input Frequency 50 to 60 Hz Current 1A maximum regulatory information Additional regulatory information can be found in the HP Photo amp Imaging Help The information in this section supercedes information in the HP Photo amp Imaging Help doc statement d claration de conformit Canada Le pr sent appareil num rique n met pas de bruit radio lectrique d passant les limites applicables aux appareils num riques de la classe B prescrites dans le R glement sur le brouillage radio lectrique dict par le minist re des Communications du Canada Th
67. with the unit unless instructed to by the HP customer support call agent Turn off the unit Close the print cartridge access door Remove the front panel cover as follows a Grasp the front of the front panel cover with two hands as shown b Firmly lift the front panel cover to unsnap it from the unit Retain the front panel cover Do not return the front panel cover with the unit If available pack the unit for shipment using the original packing materials or the packaging materials that come with your exchange unit If you do not have the original packaging materials please use other adequate packaging materials Shipping damage caused by improper packaging and or improper transportation is not covered under the warranty hp officejet 4100 series hp support 10 Place the return shipping label on the outside of the box 11 Include the following items in the box complete description of symptoms for service personnel samples of print quality problems are helpful of the sales slip or other proof of purchase to establish the warranty coverage period Your name address and a phone number where you can be reached during the day hp distribution center To order HP Officejet software a copy of the printed Reference Guide a setup poster or other customer replaceable parts do one of the following e In the U S or Canada call 208 323 2551 e Visit this website http www hp com cpos

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