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Fujitsu S1300 User's Manual

1. C Use Quick Menu Recommended Small File High Quality Add Profile Profile Management s Application EJ Save fi Scanning File option E Paper Image quality fi Normal Color Gray 150 dpi B amp W 300 dpi B Color mode Fj Auto Color Detection A Scanning side Duplex Scan Double sided HA C Continue scanning after current scan is finished 187 Setting the ScanSnap for Mac OS users 4 Change the scan settings in each tab in the ScanSnap setup window For details about each tab refer to the ScanSnap Manager Help 5 When you finish changing the settings for the selected profile click the Apply button Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File gt High Quality A4 Color BA s Application E3 Save E Scanning File option C Paper ja Compression Specify the scanning mode you would like to use Image quality fi Normal Color Gray 150 dpi B amp W 300 dpi B Color mode Color ES E Scanning side Duplex Scan Double sided C Continue scanning after current scan is finished The scan settings are changed 188 Setting the ScanSnap for Mac OS users Renaming Profiles 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information abo
2. 46 How to Perform a Scan for Windows users Item Description Scan to CardMinder 2 Text recognition is performed on the scanned card image data which is then managed in the card database For information on how to continue the process after you select this item refer to Scanning Business Cards page 113 Scan to Folder PDF or JPEG files are created from the scanned image data and saved in a specified folder shared folder For information on how to continue the process after you select this item refer to Saving Data in a Specified Folder page 74 Scan to E mail PDF or JPEG files are created from the scanned image data and an e mail program starts with the PDF or JPEG files attached to an e mail message For information on how to continue the process after you select this item refer to Attaching Files to E Mail page 82 Scan to Print Scanned image data is printed For information on how to continue the process after you select this item refer to Using the ScanSnap as a Copy Machine page 92 Scan to Word 3 Text recognition is performed on the scanned image data which is then converted to a Word file For information on how to continue the process after you select this item refer to Converting into Word Excel PowerPoint Documents page 106 Scan to Excel 3 Text recognition is performed on the scanned image data which is then converted to an E
3. Continue scanning after current scan is finished Cancel Apply 57 Setting the ScanSnap for Windows users 4 Select Add Profile from the Profile drop down list Scan snap Color image Scanner Use Quick Menu Profile Recommended Small File High Quality F Standard E CardMinder al Scan to Folder Specify the scanning mode you would like to use S Scan to E mail amp Scan to Print Image quality ieee Normal Color Gray 150 dpi B amp W 300 dpi t ABBYY Scan to Word u ABBYY Scan to Excel Color mode o Color ABBYY Scan to PowerPoint R Rack2 Filer Scanning side Duplex Scan Double sided Add Profile Continue scanning after current scan is finished The Add new profile dialog box appears 5 Type in a new profile name and click the OK button New profile name A4 Color a l The new profile name appears in the Profile drop down list Scan snap Color Image Scanner Use Quick Menu Profile il Recommended if Small File l High Quality C2 Standard E CardMinder al Scan to Folder Specify the scanning mode you would like to use oy Scan to E mail G amp Scan to Print Image quality ER Normal Color Gray 150 dpi B amp W 300 dpi Ek
4. button gt ScanSnap Manager Profile Man Change the listing order of profiles by dragging them Standard g Scan to Folder oy Scan to E mail Scan to Print cy Scan to Word Gh Scan to Excel Wy Cardiris iPhoto Letter Black and White Q The Standard profile cannot be deleted The selected profile is deleted 5 Click the button in the upper left corner or press the esc key to close the ScanSnap Manager Profile Management window 6 Click the Apply button in the ScanSnap setup window i Scanning File option O Paper Specify the scanning mode you would like to use sA Application Save Image quality fas Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto Color Detection a E E Scanning side Duplex Scan Double sided C Continue scanning after current scan is finished The process is completed C Apply 193 Setting the ScanSnap for Mac OS users E Automatic Linkage with Applications Cardiris automatically links with ScanSnap Manager upon startup When you scan business cards by pressing the Scan button when Cardiris is active when the menu is Cardiris ScanSnap Manager automatically links with Cardiris in which the scanned card image is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with Ca
5. inp Computer batteries run out fast even though the computer is hibernating when the ScanSnap is powered through USB bus power cable connection ime Is the Scan button on the ScanSnap lit even though the computer is hibernating ine In some computers power may not be cut off even in hibernation mode When you are not using the ScanSnap close the ADF paper chute cover of the ScanSnap or unplug the USB bus power cable Computer batteries run out fast even though the computer is in sleep mode when the ScanSnap is powered through USB bus power cable connection Is the Scan button on the ScanSnap lit even though the computer is in sleep mode Cis In some computers power may not be cut off even in sleep mode When you are not using the ScanSnap close the ADF paper chute cover of the ScanSnap or unplug the USB bus power cable 1 If you are not sure which USB port the ScanSnap is connected to USB1 1 or USB2 0 check USB Port information following the procedure below ire From the Right Click Menu select Help gt About ScanSnap Manager Then in the ScanSnap Manager Version Information dialog box click the Detail button to open the ScanSnap Manager Scanner and driver information dialog box Check USB type under Scanner Information CEID From the ScanSnap Manager menu select Help gt About ScanSnap Manager Then in the ScanSnap Manager
6. 49 How to Perform a Scan for Windows users 4 Select a profile to be executed after scanning Select a profile by either of the following Profile drop down list in the ScanSnap setup dialog box SCANSNAP Color image Scanner High Quality Detail v l OK Cane Appy Left Click menu Profile v q stenas D CardMinder val Searchable PDF OCRs during scam Scan to Folder Fe Scan to E mail Scan to Print i ABBYY Scan to Word Key asew Scan to Excel Kady acer Scan to PowerPoint R Ga Rack2 Filer 5 Load the document in the ScanSnap For information on how to load documents refer to How to Load Documents page 28 50 How to Perform a Scan for Windows users 6 Press the Scan button on the ScanSnap Scanning starts By default the Scan button setting is set to Duplex Scan Double sided Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For more details refer to Changing the Scan Settings page 53 You can alo start the scanning from the Right Click Menu For more details refer to Right Click Menu page 41 Do not connect and disconnect the ScanSnap and other USB devices during scanning Do not close the ADF paper chute cover during scanning Do not switch users during scanning Doing so will cancel scanning The Scan button on the ScanSnap flashes blue during sca
7. eseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeneeeees 156 Automatically Setting Keywords to PDF Files cccccccccecceeeeeeeeeeeeeeteeees 159 Setting Document Open Passwords for PDF Files 0 eeseeesseeteeees 164 Using the ScanSnap for Mac OS Users 168 ScanSnap Manager Icon and Operations cccccceeseseeeeeeeeeeeeeeeeeees 169 ScanSnap Manager MenU sii viele dees acces oles cane peinas decd eansieeee seen eens aeons taresece 170 Prope Men en a Snes sacea ia slam ra adaa ee Ee aaa aee 171 How to Perform a Scan essasssassnnnnnnnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 172 Preparations AET E T E E E 172 Using the Quick Meru ciscastets cin seeds iacledentavlais eet piecenesehd ateastelaentarkianeb one ives 173 Without Using the Quick MOM siccecacocicretnaictce denen aeecierteeinietenenieeesdees 177 Finishing ScanSnap Operation cccccccceecceccceecceeeceeeeeeeeeeeeeeeeeenseeeeeeeeeess 180 Setting the ScanSnap 0 cccccceeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeseeeeaeeeeeeeeseeenoaeees 181 Changing the Scan Settings ss sie ccccecctear ce vssceuescataeiedees its deeee andeanereceneeeneoeecs 181 Contents Saving Scan Settings sake cece eelos ions aecey chev eee deecea ete biaaloe atone ninenieceadaeeed 183 Automatic Linkage with Applications ccccccccecceeeceeeeeeeeeeeeeeeeeteeeeeeeeeeeens 194 Showing the Scanning Progress Status ccccceeeeeeeeee
8. 4 Click the OK button to close all open windows 5 Click the Apply button in the ScanSnap setup window 6 Click the amp 3 button in the upper left corner or press the esc key to close the ScanSnap setup window T Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 8 Press the Scan button on the ScanSnap gt Image data is output without any blank pages 245 Using the ScanSnap in Various Ways for Mac OS users E Correcting Skewed Character Strings When documents with skewed character strings are scanned the ScanSnap is able to detect the skewed character strings and correct them To correct skewed character strings change the settings by following the procedure below Up to 5 degrees of skew can be corrected This function corrects a skew based on the character string printed on the document so the following types of documents may get corrected by mistake even though they do not have any skewed character strings Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documen
9. Do not show this dialog again 94 About Actions for Windows users 6 Click the Print button Printing is performed After the Quick Menu is displayed and before the Scan to Print dialog box is closed you cannot perform a scan with the ScanSnap Close the Scan to Print dialog box before scanning the next document Do not move delete or rename scanned image data in other applications after the Quick Menu is displayed and before the Scan to Print dialog box is closed 95 About Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Without Using the Quick Menu page 49 for more details about how to perform scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Print Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality E Standard E Application Save 8 Scanning File option F Paper s Compression Selectthe application you would like to use Application E Scan to Print Application Settings Add or Remove Cancel
10. Are you using Quick Menu for scanning When the Quick Menu is used the changed settings for Profile cannot be saved When small letters are squashed select Best or Excellent for Image quality in the Scanning tab and scan again It takes longer to scan image data in Excellent mode as it enlarges the size of image data To create a profile with the settings you want to use clear Use Quick Menu check box in the ScanSnap setup dialog box window For information on how to save scan settings refer to the following imp Saving Scan Settings page 56 Saving Scan Settings page 183 275 Troubleshooting Checklist Symptom Check this Resolution The output image data is wider than the original document Are you scanning documents with Paper size set to Automatic detection In this case the image data is trimmed and output in the same size as the original document by detecting the edges of the document Therefore failure to correctly detect document edges may result in output of the image with the maximum width Ifyou want to customize the size of the scanned image use applications like ScanSnap Organizer Viewer Windows only and Adobe Acrobat to perform trimming and cut the scanned image data Ifyou want to rescan the document set the predefined or custom size before scanning it again Is the inside of the ScanSnap dirty Clean the inside of the
11. Bundled Softwar sea Are are ase 43 s ooo bee we Ore Ai a ane eave ee Scheele ate Oe 34 Installing Scan to Microsoft SharePoint 000000 c ee ee 35 Installing Trial Version of the Software 0 000 ee 37 Bundled Software Bundled Software This section gives an overview of each bundled software and their functions You can edit manage and arrange scanned image data by using the following software ScanSnap Manager itm UFD This software is required to scan documents with the ScanSnap The scanned image data can be converted into a PDF or JPEG file to be saved ScanSnap Organizer itm You can use this software to display image data PDF or JPEG files without opening them create folders and arrange files as you like CardMinder Uir You can use this software to efficiently digitalize a large number of business cards Text recognition can be performed on business cards and you can create a database to facilitate card data management and searches The data in the database can be printed or used with various applications eCardiris Ex You can use this software to efficiently digitalize a large number of business cards by performing text recognition on them ABBYY FineReader for ScanSnap Ukra UMD This software can perform text recognition on the scanned image data using OCR Optical Character Recognition and convert the data to Word Excel or PowerPoint files that can be edited In Mac OS only conversion
12. E Front ADF paper chute cover Open the cover to use the ScanSnap Opening the cover turns on the ScanSnap ADF top section ADF Automatic Document Feeder Open the cover to remove jammed documents replace pad assy and pick roller and clean the inside of the ScanSnap Extension Pull this part up when scanning long documents ADF paper chute cover You can load the documents here after opening it Side guide Adjust the side guides to the width of documents to prevent scanned images from getting skewed ADF release tab Pull the ADF release tab towards you to open the ADF top section Scan button Press this button to start scanning It indicates the power status of the ScanSnap as follows Blue lit Ready Blue flashing Scanning Orange flashing Error 18 E Back 19 Parts and Functions Tape seal Remove this tape seal after installing the software Security cable slot Insert a commercially available security cable into this slot anti theft Power connector USB connector System Requirements System Requirements The system requirements for the ScanSnap are as follows E Windows Operating system Windows 7 Windows Vista Windows XP Windows 2000 Windows Windows Windows Bundled software Windows 7 Vista AP 2000 1 2 ScanSnap Manager OK OK OK OK ScanSnap Or
13. Windows 7 Windows Vista Windows XP and Windows 2000 Microsoft Office Microsoft Office Word Microsoft Office Excel Microsoft Office PowerPoint Microsoft Office SharePoint Server 2007 English Version Microsoft SharePoint Portal Server 2003 English Version Microsoft Windows SharePoint Services 2 0 3 0 English Version Microsoft Office Live Windows Internet Explorer Microsoft Internet Explorer Microsoft Live Mail Microsoft Windows Mail Microsoft Office Outlook Microsoft Outlook Express Microsoft NET Framework Microsoft Entourage Mac OS X v10 6 Mac OS X v10 5 Mac OS X v10 4 8 Adobe Acrobat Adobe Reader ABBYY FineReader for ScanSnap Cardiris ScanSnap Introduction Adobe Acrobat Adobe Reader ABBYY FineReader for ScanSnap All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with this product Unless otherwise specified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with this product Note that ABBYY FineReader for ScanSnap bundled with this product may be upgraded without notice If the descriptions differ from the actual displayed screens refer to ABBYY FineReader for ScanSnap Help Cardiris for ScanSnap ScanSnap 1300 Contents ITFOGDUCHON iaeia aaae aaa 2 About This Manual szsiiiisstsiis
14. oT Eisen er To set a different password per scan Clear the Use a fixed password check box r PDF file format option ES Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Use afixed password a Eco Gite gt You can set a different password per scan 165 Using the ScanSnap in Various Ways for Windows users To use a preset password 1 Select the Use a fixed password check box PDF file format option ES Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per l page s Password V Set a password for PDF file Password Confirm a Gore ee gt The same password is used for all PDF files You do not have to type in a password every time a document is scanned 2 Type in the same password in the Password and Confirm fields r PDF file format option x Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Password IVI Set a password for PDF file Password Confirm l Cancel Help The following characters can be used to set passwords v Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols amp lt gt 7 4_ 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For
15. D t i BEAL LULU ABBYY FineReader for ScanSnap Scan to Microsoft SharePoint Browse DYD Contents Contact Us Trial Programs X Exit The Scan to Microsoft SharePoint dialog box appears 35 Installing Scan to Microsoft SharePoint A Click the Install button Scan to Microsoft SharePoint Sctansnap Scan to Readme Microsoft SharePoint Powered by KnowledgeLake R Install Welcome to Scan to Microsoft SharePoint Setup Manual gt Setup Menu gt Installation starts 5 Follow the instructions on the screen to complete the installation Refer to Readme of Scan to Microsoft SharePoint for more details about the installa v tion You can display the Readme by clicking the Readme button on the Scan to Microsoft SharePoint dialog box For information on how to use Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User Guide You can display the Scan to Microsoft SharePoint User Guide by clicking on the Manual button on the Scan to Microsoft SharePoint dialog box 6 Click the Finish button when the InstallShield Wizard Complete notifi cation dialog box appears T Remove the Setup DVD ROM from the DVD ROM drive 36 Installing Trial Version of the Software Installing Trial Version of the Software imp Follow the procedure below to install the trial version of the software Refer to Readme of the trial version for more detai
16. c cccceeeeeeeeeeereeeeeeeeeeeeneneeeeeeeeees 92 saving Files to Picture Folder siicv sic chactitands deccetectedaessecetl atiehaer neh aigeieds ited 99 Converting into Word Excel PowerPoint Documents 00s eeeeeeeteeeee 106 Scanning Business Cards rede Sch 0e i eak oe en ee teed tan ceed denededia lecdsuedogusth eens 113 saving Data in SharePoint 2 sccsessvessces cectee cayesiacecatsedansebedaatonsanveetpehanneenieteneaeede 120 Saving to R ck2 Filep neari ee ei enie ri ne Sanus Ae 130 Using the ScanSnap in Various Ways cccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 136 Scanning Only One Side of a Document ee cece eee eeeeee cette eeeeeeeeeteeteeeeenteeees 136 Scanning Color Documents in Black amp White or Gray Mode n 138 Scanning Color Documents in High Compression Mode 0e eeereereee 140 Removing Blank Pages from the Scanned Image Data ceeeeeteees 142 Correcting Skewed Character Strings c cccceeeeeeeeeeeceeeeeeeeeeennaaeeeeeeeeeeeee 144 Correcting the Orientation of Scanned IMages c ceeeeeeeeeeeeetetteeeeeeeeeeeee 146 Scanning Documents of Different Widths or Lenghts at the Same Time 148 Scanning Long Pages s scccceccacgeelons concn steey css Seeds ceaanyeti east necedaseewles ets Meese 152 Saving Scanned Images in Multiple PDF Files 0 eeeeeeeteereeenee 154 Creating Searchable PDF FileS
17. Apply You can also configure the profile by selecting Scan to Print from the Profile drop v down list or from the Left Click Menu When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 56 96 About Actions for Windows users 3 Change settings for the Scan to Print If you do not want to change any settings go to Step 4 1 Click the Application Settings button Eac Color Image A A C Use Quick Menu Profile Recommended Small File High Quality Z Standard v E5 Application lt Save 8 Scanning File option F Paper s Compression Selectthe application you would like to use Application a Scan to Print x l Application Settings Add or Remove Hide OK _ _ Cancel __ Apply gt The Scan to Print Options dialog box appears 2 Change the settings For details about the Scan to Print Options dialog box refer to ScanSnap Manager Help V Keep data used for printing as files V Show Print dialog Cook canes Hee 3 Click the OK button to close the Scan to Print Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box The ScanSnap setup dialog box also closes when you pr
18. Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on documents with complex layouts or smudged documents If the same character string is marked several times in the document the same keyword is added multiple times in the PDF file Total length of all the keywords can be up to 255 characters When you check keywords in Adobe Acrobat or Adobe Reader the added keywords may be displayed with a set of quotation marks e g ABC For Mac OS X v10 4 keywords cannot be set for PDF files that are 512 MB or larger 265 Troubleshooting PPO PIO This chapter explains how to remove jammed documents and resolve other problems Clearing Paper vdams 20 3 ofec at ae th ot oy ee de ted oe Geb bos le pe eee a ees 267 Troubleshooting CneckliSt 2ccd swine eee wade tee eae eee eetu waste ss eos 269 Clearing Paper Jams Clearing Paper Jams If a paper jam occurs during scanning follow the procedure below to remove the jammed document Open the ADF top section and remove the jammed document smoothly Be careful not to touch any sharp parts when removing the jammed document Doing so may result in injuries Be careful not to get your accessories ties necklaces
19. Fi BradsLibrary Oo Column Test Title on Fl Connect2007 fi Content Types Teit hi Documents Pl Index Test Discription il testlib product documentation Date Tuesday February 26 2008 v Accent _ ik Ready to Index 001 pdf gt The scanned image data is saved in the specified folder For details refer to the Scan to Microsoft SharePoint User Guide 124 About Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Without Using the Quick Menu page 49 for more details about how to perform scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to SharePoint Scan snap Color Image Scanner Cl Use Quick Menu Profile High Quality ad Standard Recommended Small File e Application e 4 Save Scanning a File option F Paper s Compression Select the application you would like to use z Application Settings Application 4 Scan to SharePoint Add or Remove Appy Cancel When you save the desired settings as profiles they can be selecte
20. Input power Voltage USB bus power cable connection 100 240 V varies regionally 5 V the computer must have two USB ports one for power connection and the other one for USB cable connection Number of phases Single phase Frequency 50 60 Hz Power consumption Power cable During operation 9 0 W or less connection During standby 3 2 W or less USB bus power cable During operation 5 0 W or less connection During standby 2 0 W or less Temperature Temperature During operation 5 to 35 C 41 to 95 F humidity During standby 20 to 60 C 4 to 140 F allowable During storage transportation 20 to 60 C 4 to ranges 140 F Humidity During operation 20 to 80 During standby 8 to 95 During storage transportation 8 to 95 aa ae To toe tee dod ol 240 mm 222 9 4 in VE EEN a 284 mm 11 2 in 315 231 mm 9 1 in About Maintenance CK BPPmPOPBOW POV Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs to this product Do not perform repairs on this scanner 316 INDEX OC PPPPOOOW POV A ABBYY FineReader for ScanSnap _ 34 actions WVINGOWS herien dota teereecienentetesdeaatetds 73 MacOS sinsir tan tecoit ee tant tre 197 ADF paper chute cover eese 18 ADF release tab eessen 18 ADF top secti
21. Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Scan snap Color image Scanner C Use Quick Menu Profile E Small File High Quality Standard k s Application EJ Save i Scanning File option C Paper Specify the scanning mode you would like to use Recommended M This function is not available when the Use Quick Menu checkbox is selected 3 Change the scan settings in each tab in the ScanSnap setup window For details about each tab refer to the ScanSnap Manager Help Scan snap Color Image Scanner C Use Quick Menu Profile Recommended _ Small File g High Quality Standard rH s Application Save fi Scanning File option E Paper QB Compression Specify the scanning mode you would like to use Image quality i Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto Color Detection Scanning side L Duplex Scan Double sided C Continue scanning after current scan is finished Apply 184 Setting the ScanSnap for Mac OS users 4 Select Add Profile from the Profile pop up menu STan Snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File D g High Quality V Standard Scan to Folder Scan to E mail
22. eet ee 240 ScanSnap Manager Icon and Operations for Mac OS users ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager Normally the ScanSnap Manager icon 5 is added in the Dock The icon automatically appears in the Dock when Mac OS is started up The ScanSnap Manager icon also indicates whether or not ScanSnap Manager is success fully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below This guide uses examples of power cable connection Status Icon in Dock Communicating Power cable connection 6 USB bus power cable connection Not communicating Click this icon while pressing the control key on the keyboard to display the menu where you can start scanning change the scan settings or check the status of the consumables 169 ScanSnap Manager Icon and Operations for Mac OS users E ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon 6 while pressing the control key on the keyboard Click while pressing the control key on the Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit keyboard Item Function Duplex scan Scans both sides of the document Follows Settings for other settings Simplex
23. jpg Generate one PDF file per n page s checkbox is selected 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Change settings for Scan to E mail If you do not want to change any settings go to Step 4 1 Click Settings under the Scan to E mail icon Scan to E mail aae i i Fa ates Click the icon of the application to interact with the ScanSnap gt The Scan to E mail Options window appears 2 Change the settings For details about the Scan to E mail Options window refer to ScanSnap Manager Help J 1 ere Scan to E mail Options l M Show preview M Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message Cone TD 3 Click the OK button to close the Scan to E mail Options window 206 About Actions for Mac OS users 4 Click the Scan to E mail icon Click the icon of the application to interact with the ScanSnap 2 The Scan to E mail window appears If you clear the Show preview checkbox in Step 3 an e mail program starts and the files are attached to an e mail message 5 Check the scanned image in the Scan to E mail window You can also change file names and specify whether to save scanned files after sending them by e mail For details about the Scan to E mail window
24. 10 000 sheets 298 Replacing the Pick Roller Clea 1 Select Check consumable supplies from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for the PICK ROLLER Count Oe ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced Total Page Count 100 001 Target value to change supplies PICK ROLLER Count 100 001 _feset _ PICK ROLLER 100 000 sheets PAD ASSY Count 0 PAD ASSY 10 000 sheets gt A confirmation message appears Reset the PICK ROLLER counter Are you sure Yes gt Click the Yes button to reset the PICK ROLLER Count to 0 Number of times the consumables are used Reset the consumable counter when the consumable is replaced Total Page Count 100 001 Target value to change supplies PICK ROLLER coun oC feet PICK ROLLER 100 000 sheets PAD ASSY Count 0 PAD ASSY 10 000 sheets 299 Appendix CPP IOI This appendix explains how to update ScanSnap Manager and uninstall the software the setting items and the ScanSnap installation specifications Updating ScanSnap Manager 000 cece eee eee 301 Uninstalling the Software s cra sccciceri iesse kekerot c
25. Color Gray 150 dpi B amp W 300 dpi x Color mode O Color x Scanning side Duplex Scan Double sided x E Continue scanning after current scan is finished Hide a l OK Cancel Apply A confirmation message appears asking if you want to overwrite the current profile settings If you select another profile from the Profile drop down list before clicking the OK button the following message appears ScanSnap Manager gt To change A4 Color profile setting select Yes XP To keep current setting select No When you click the Yes button the modified settings are overwritten and the profile switches to the one you selected from the Profile drop down list When you click the No button the modified settings are canceled and the profile switches to the one you selected from the Profile drop down list 6 To overwrite the profile click the Yes button To save the settings as Standard click the No button m A The settings of the profile A4 Color have been changed he Select Yes to save the new settings and select No to save settings as Standard Je Ges cre The confirmation message does not appear when the Standard profile is selected in Step 3 61 Setting the ScanSnap for Windows users Renaming Profiles 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41
26. How to Perform a Scan for Mac OS users 4 Click one of the profile buttons x Scan snap Color Image Scanner e Oui k o Recommended C Smalfie _ lt High Quality 3 lt Customize Detail va Apply Profile Button Description Recommended button Settings are Auto for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings Use this button when you want to scan standard documents in high quality and business cards in higher quality for better text recognition Small File button Settings are Normal Color Gray 150 dpi B amp W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings It is recommended to select this button when you want to reduce the scanned file size High Quality button Settings are Best Color Gray 300 dpi B amp W 600 dpi for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings Use this button when you want to scan documents in high quality Customize button The default settings are the same as the Recommended settings You can customize settings according to your preferences The Small File button is selected in default v You cannot change the settings for the Recommended Small File and High Quality buttons The profile automatically switches to Customize if you change the scan se
27. Paper s Compression Select the application you would like to use Application fi Rack2 Filer x Application Settings Add or Remove Cancel Appy You can also configure the profile by selecting Rack2 Filer from the Profile drop down M list or from the Left Click Menu When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 56 133 About Actions for Windows users 3 Change settings for the Rack2 Filer If you do not want to change the settings go to Step 4 1 Click the Application Settings button TE Color Image A A Cl Use Quick Menu Profile Recommended Small File High Quality TY Standard v E5 Application lt Save 8 Scanning File option F Paper Compression Selectthe application you would like to use Application p Rack2 Filer x Application Settings Add or Remove Hide OK _ _ Cancel _ Apply gt The ScanSnap gt Rack2 dialog box appears 2 Change the settings In this dialog box specify the destination to save the scanned image data For details about the ScanSnap gt Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap gt Rack2 dialog box to display Rack2 Filer Hel
28. Scan button on the ScanSnap Scanning starts Text recognition is performed on the image data which is then saved as a searchable PDF file It may take extra time to process text recognition when you enable this setting depending on your computer system environment The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolution Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on documents with complex layouts or smudged documents 158 Using the ScanSnap in Various Ways for Windows users E Automatically Setting Keywords to PDF Files Character strings such as titles of black amp white documents can be set as keywords a
29. Standard v E Application lt Save 8 Scanning J File option F Paper f Compression Selectthe application you would like to use Application Scan to Folder Add or Remove Hide OK Cancel Apply You can also configure the profile by selecting Scan to Folder from the Profile drop M down list or from the Left Click Menu When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 56 3 Click the OK button to close the ScanSnap setup dialog box M The ScanSnap setup dialog box also closes when you press the Scan button on the ScanSnap 79 4 Load the document in the ScanSnap About Actions for Windows users For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 5 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Scan to Folder dialog box appears 6 Check the scanned image in the Scan to Folder dialog box You can also change file names destination folders and specify whether to state a path to the destination folder in an e mail message to notify others For details about the Scan to Folder dialog box refer to ScanSnap Manager Help z Scan to Folder Preview Specify file
30. The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolution Documents including handwritten characters Documents containing small characters smaller than 10 points Skewed documents Documents written in languages other than the specified language Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents of complex layouts as well as documents including unreadable characters It may take extra time to process text recognition for these documents When converting to Excel files if the recognition result exceeds 65 536 lines no more results are output When converting to Excel files information about the layout of the entire document diagrams and length width of graphs and tables is not duplicated Only tables and character strings are reproduced Documents upside down or in landscape orientation cannot be recognized properly Select the Allow automatic image rotation checkbox page 249 or load documents face down in portrait orientation In the ScanSnap setup window even if the Generate one PDF file per n page s checkbox
31. Troubleshooting Checklist Symptom Check this Resolution The following message appears Windows ScanSnap is being used by another user or program Mac os Could not use ScanSnap Make sure that ScanSnap is not being used by any other user or program Is the ScanSnap being used by another user Restart ScanSnap Manager after the scan by the other user is completed Has the ScanSnap been turned on off or have the cables been connected disconnected repeatedly Make sure to leave at least five seconds between turning the power on off or unplugging plugging the cable Vertical lines appear in the scanned image data Moire striped pattern stands out in the scanned image data Is the inside of the ScanSnap dirty Have you tried scanning after changing the setting for Image quality in the Scanning tab in the ScanSnap setup dialog box window Clean the inside of the ScanSnap if dirty For information on how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 283 If moire striped pattern stands out select the Scanning tab from the ScanSnap setup dialog box window and change the setting for Image quality then retry scanning Example Change from Normal to Best The scanned image data is out of alignment or distorted Are documents loaded correctly Load documents correctly For information on how to load documents r
32. You can also change file names destination folders and specify whether to state a path to the destination folder in an e mail message to notify others For details about the Scan to Folder window refer to ScanSnap Manager Help Specify file name File List No File name H ery i 2 Serialize Name history x File size MB Combined file size MB Local Folder Network Folder MobileMe Folder Save in Users Browse History 7 C State a path to a destination folder in an E mail message C Cancel Save 4 Preview 200 About Actions for Mac OS users 5 Click the Save button The scanned image data is saved in the specified folder When you select the State a path to a destination folder in an E mail message checkbox in the Scan to Folder window an e mail program starts and an e mail message is created showing the destination folder path where the file is saved 00 New Message ma A E a Fa O EP ED Kalis Send Chat Attach Address Fonts Colors Save As Draft Photo Browser Show Stationery eaa a SER PEI Cr Subject ww 2008_10_16_15_00_06 pdf cannot perform a scan with the ScanSnap Close the Scan to Folder window before scanning the next document Do not move delete or rename scanned image data in other applications after the Quick Menu is displayed and before the Scan to Folder window is closed D After the
33. for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box ScanSnap olor Image Scanne Use Quick Menu Profile Recommended Small File High Quality l EY Standard Scan snap Color Image Scanner Use Quick Menu Recommended Small File High Quality C2 Standard EI CardMinder E5 Application t Save 8 Scanning a File option F Paper f Compre Searchable PDF OCRs during scan Scan to Folder Specify the scanning mode you would like to use Scan to E mail Scan to Print Image quality ER Normal Color Gray 150 dpi B amp W 300 dpi k ABBYY Scan to Word Gh ABBYY Scan to Excel Color mode g Auto Color Detection kh ABBYY Scan to PowerPoint R A Rack2 Filer Scanning side Duplex Scan Double sided E A4 Color Continue scanning after current scan is finished el Etats Profile Management The ScanSnap Manager Profile Management dialog box appears You can also display the ScanSnap Manager Profile Management dialog box by M selecting Profile Management from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu 62 Setting the ScanSnap for Windows users 4 Select the profile you want to rename and click the Rename button ScanSnap Manag
34. gt Receipts and drag Cardiris pkg into the Trash v Skip this step in Mac OS X v10 6 1 3 Empty the Trash Cardiris is uninstalled 14 Remove the Setup DVD ROM from the DVD ROM drive 310 Setting Items With Without the Quick Menu Setting Items With Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box window differ depending on whether you are using the Quick Menu You can select whether or not to use the Quick Menu according to your preferences For details about setting items and default settings refer to the ScanSnap Manager Help OK Available NA Not available Setting Items With Without the Quick Menu Using the Quick Without Using the pete Menu Quick Menu Profile Select a profile NA OK Add Profile NA OK Profile Management NA OK Application Application NA OK Scan to File NA OK im ScanSnap Organizer NA K Adobe R Acrobat R NA OK Adobe R Acrobat R Reader TM NA OK Adobe R Reader R Scan to E mail NA OK Ui Scan to CardMinder NA OK Scan to Folder NA OK Scan to Picture Folder NA OK Scan to Print NA OK UD ABBYY Scan to Excel NA OK Scan to Excel in ABBYY Scan to Word NA OK Scan to Word Windows ABBYY Scan to PowerPoint R ue OF Windows ABBYY Scan to Searchable PDF NA OK CEID Scan to Searchable PDF Rack2 Filer NA OK Setting Items With Without the Quick Menu Setting
35. p x j ScanSnap ScanSnap Keyword Converts a character Image string in a marked section into text Searchable PDF file You can search for the file through the set keyword Mark black amp white documents in the following way Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens Pink Yellow Blue Green ScanSnap ScanSnap Mark a straight line The supported range of a marked section is as follows Minimum 3 mm short side x 10 mm long side Maximum 20 mm short side x 150 mm long side Use only one color per page for marking 261 Using the ScanSnap in Various Ways for Mac OS users Make sure to cover the entire character string when marking it Mark sections so that the entire section is evenly colored Bad example 1 Good example does not cover entire section Bad example 2 unevenly colored ScanSnap ScanSnap ScanSnap Do not mark more than ten sections per page When you use colors such as pink or yellow for marking the marked sections may not be recognized as keywords In that case try using a blue or a green highlight pen Use a blue highlight pen for documents with dark background colors such as newspapers Marked sections may not be detected when a color other than blue is used For the following document types marked sections cannot be recognized and
36. page 44 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Click the Scan to Folder icon ScanSnap 4 Page 1 1 Scan to ScanSnap Scan to CardMinde Organizer c Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan to Picture Power Point R Folder Show Details The Scan to Folder dialog box appears 76 About Actions for Windows users 4 Check the scanned image in the Scan to Folder dialog box You can also change file names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder dialog box refer to ScanSnap Manager Help aj Scan to Folder Specify file name File name 17 2 File X Combined file size 0 39 MB Specify destination folder Save in C Users scansnap Documents T State a path to a destination folder in an E mail message Help Preview TT About Actions for Windows users 5 Click the Save button The scanned image data is saved in the specified folder When you select the State a path to a destination folder in an E mai
37. refer to ScanSnap Manager Help 29 Preview Specify file name File List No File name E 1 Serialize Name history bi Combined file size MB M Save scanned images to file C Do not show this window again Gre ae A Preview 207 About Actions for Mac OS users 6 Click the Attach to E mail button An e mail program is started and the files are attached to an e mail message v Subject 1995 2000 2005 2010 x v l Ja amp After the Quick Menu is displayed and before the Scan to E mail window is closed you cannot perform a scan with the ScanSnap Close the Scan to E mail window before scanning the next document Do not move delete or rename scanned image data in other applications after the Quick Menu is displayed and before the Scan to E mail window is closed 208 About Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window Refer to Without Using the Quick Menu page 177 for more details about how to perform scanning without using the Quick Menu 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to E m
38. white and outputs color documents in color mode gray documents in gray mode and black amp white documents in black amp white mode If you want to scan color documents in gray or black amp white mode change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 From the Color mode drop down list in the Scanning tab select Gray or B amp W Scan snap Color Image Scanner C Use Quick Menu Profile l Recommended Small File J High Quality Standard v Es Application Specify the scanning mode you would like to use Image quality E Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto Color Detection o a qu Color high compression Scanning side 3 Click the OK button to close the ScanSnap setup dialog box 138 Using the ScanSnap in Various Ways for Windows users 4 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 5 Press the Scan button on the ScanSnap Scanned image data is output in gray or black amp white 139 Using the ScanSnap in Various Ways for Windows users E Scanning Color Documents in High Compress
39. Acrobat Adobe Reader or Preview Inspector 262 Using the ScanSnap in Various Ways for Mac OS users To automatically set keywords to PDF files change the settings by following the procedure below 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 From the File format pop up menu in the File option tab select PDF pdf Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E sA Application Save fi Scanning Li Paper Us Compression Specify the file options you would like to use File format GI PDF pdf H JPEG is available only when Color or Gray is selected at Color mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections C Convert to Searchable PDF OCR options English First page All pages Option M It is recommended to select Better or above for Image quality in the Scanning tab in the ScanSnap setup window 263 Using the ScanSnap in Various Ways for Mac OS users 3 Select the Set the marked text as a keyword for the PDF file checkbox Target marked sections Select First marked section to perform text recognition only for the first marked section and All
40. Cleaning Materials Cleaning materials and their part numbers are as below Cleaning Materials Product Name Part No Unit Note Cleaner F1 PA03950 0352 1 bottle Size 100 ml Cleaning Wipe 1 PA03950 0419 1 pack Contains 24 sheets Lint free dry cloth 2 Commercially available Cleaning Wipes are wet sheets pre moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1 2 Any lint free cloth can be used To obtain these materials contact your FUJITSU dealer or an authorized FUJITSU scanner service provider 281 Cleaning the Exterior of ScanSnap Cleaning the Exterior of ScanSnap Clean the exterior of the ScanSnap with a dry cloth or a cloth moistened with a small amount of Cleaner F1 or any mild detergent Be careful not to get any moisture or water inside the scanner during cleaning t may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the T Never use paint thinner or any other organic solvents cloth with moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts Mild detergent or lt Cleaner F1 Cloth X Thinner 282 Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Clean the inside of the ScanSnap with a cloth moistened with Cleaner F1 Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and r
41. Click the OK button to close the Scan to Print Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window The ScanSnap setup window also closes when you press the Scan button on the M ScanSnap 217 About Actions for Mac OS users 6 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 7 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Print window appears 8 Configure print setup options in the Print window You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed For details about Print window refer to the ScanSnap Manager Help Print Printer B 4 e D D Presets Standard is 7 Copies Collated Pages All if OFrom 1 to 1 a Paper Size A4 E 21 00 by 29 69 cm Orientation Ma 1 z Scan to Print i lin Fl Shrink to paper size M Allow automatic rotation See orl G M Center the image and print M Save scanned image PDFW Cancel Print O Click the Print button Printing is performed You cannot perform scanning when the Print window is displayed Close the Print window before scanning the next
42. FineReader for ScanSnap 107 About Actions for Windows users The following message appears when you convert a long page document into a Word file and the conversion result may be divided into more than one page ABBYY FineReader for ScanSnap TM 4 1 xs Paper size is too large The result may be displayed incorrectly Continue saving When converting to Excel files if the recognition result exceeds 65 536 lines no more results are output When converting to Excel files information about the layout of the entire document diagrams and length width of graphs and tables is not duplicated Only tables and character strings are reproduced A converted PowerPoint document will not have the original background color and patterns Documents upside down or in landscape orientation cannot be recognized properly Select the Allow automatic image rotation check box page 147 or load documents face down in portrait orientation In the ScanSnap setup dialog box even if the Generate one PDF file per n page s check box is selected in the File option tab Option the conversion result is saved as one file You can change the settings applied during conversion to Word Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box Select the Start menu gt All Programs gt ABBYY FineReader for ScanSnap TM 4 1 gt ABBYY FineReader for ScanSnap TM 4 1 to display the following
43. Items With Without the Quick Menu Using the Quick Without Using the Setinaltion Menu Quick Menu Application Scan to SharePoint na aR Cis NA OK Cardiris Cie iPhoto ie Save Image saving folder OK File name format OK Rename file after scanning NA OF Scanning Image quality OK Auto OK Normal Color Gray 150 dpi B amp W 300dpi OK Better Color Gray 200 dpi B amp W 400dpi OK Best Color Gray 300 dpi B amp W 600dpi OK Excellent Color Gray 600 dpi B amp W 1200dpi OK Color mode OK Auto Color Detection OK Color OK Gray OK B amp W OK Umo NA OK Color high compression Scanning side OK Duplex scan OK Simplex scan OK Continue scanning after current scan is finished OK Option OK Brightness Black and White scanning only OK Setting for text only document OK Allow automatic blank page removal OK Correct skewed character strings automatically OK Allow automatic image rotation OK Ui OK Set the document with its face up 312 Setting Items With Without the Quick Menu Setting Items With Without the Quick Menu Setting tem eoe Rate em File option File format OK PDF pdf OK JPEG jpg OK Set the marked text as a keyword for the PDF file OK First marked section OK All marked sections OK Convert to Searcha
44. Manager Icon and Operations for Windows users ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager Normally the ScanSnap Manager icon 6 is added to the taskbar in the lower right of the Windows desktop The icon automatically appears on the taskbar when Windows is started up The ScanSnap Manager icon also indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below This guide uses examples of power cable connection Status Icon on the Taskbar Communicating Power cable connection USB bus power cable connection Not communicating O Click this icon to display the menu which you can use to start scanning change scanning settings and check the consumables status In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar To have the ScanSnap Manager icon always displayed in the taskbar drag the icon and drop it onto the taskbar 40 ScanSnap Manager Icon and Operations for Windows users E Right Click Menu This menu appears when you right click the ScanSnap Manager icon Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt 2 4 Right click Exit Item Funct
45. Menu The ScanSnap setup dialog box appears 2 Select Simplex Scan Single sided from the Scanning side drop down list in the Scanning tab es Color Image ee eee Use Quick Menu Profile Recommended Small File al High Quality al ZY Standard v E Application Save Scanning a File option F Paper a Compression Specify the scanning mode you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode B Auto Color Detection x Scanning side Duplex Scan Double sided v A Duplex Scan Double sided eg Simplex Scan Single sided Hide OK Cancel Apply 3 Click the OK button to close the ScanSnap setup dialog box 136 Using the ScanSnap in Various Ways for Windows users 4 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 5 Press the Scan button on the ScanSnap When you select Simplex scan from the Right Click Menu the scan is performed in M Simplex mode even if Duplex Scan Double sided is set in Scanning side in the Scanning tab The document is scanned in Simplex mode 137 Using the ScanSnap in Various Ways for Windows users E Scanning Color Documents in Black amp White or Gray Mode By default the ScanSnap automatically recognizes whether scanned documents are color gray or black amp
46. Menu page 311 4 Click the Apply button Scan settings are changed When you press the Scan button on the ScanSnap while the ScanSnap setup window is displayed the ScanSnap setup window closes and scanning starts Changes made up to this point are saved and documents are scanned by these settings Note that when other windows are open scanning does not start even if you press the Scan button on the ScanSnap 182 Setting the ScanSnap for Mac OS users E Saving Scan Settings You can save up to 20 sets of pre defined settings called profiles in the Profile Menu You can easily retrieve and use the saved profiles by simply clicking the ScanSnap Manager icon 6 a Scan to Folder lt p Scan to E mail i Scan to Print Eb Scan to Word E Scan to Excel Fag Cardiris iPhoto Profile menu Once the frequently used scan settings are saved as profiles you do not have to open the ScanSnap Manager window to change settings every time you perform a scan You can easily switch to the profile you want by just clicking on it The description here applies only when the Quick Menu is not used E Only one profile can be saved when scanning using the Quick Menu For information on how to change scan settings refer to Changing the Scan Settings page 181 The procedure is as follows 183 Setting the ScanSnap for Mac OS users Saving Profiles 1 Select Settings from the ScanSnap Manager menu
47. Preferences A When you launch ScanSnap Organizer CardMinder or Rack 2 Filer the ScanSnap automatically links with the application Condition Link when one of the above applications is active recommended Always link when one ofthe above applications is running ok cancel Hele Link when one of the above applications is active recommended When ScanSnap Organizer CardMinder or Rack2 Filer becomes active with the application s dialog box brought to front and selected in taskbar the active application automatically starts interacting with ScanSnap Manager Always link when one of the above applications is running When ScanSnap Organizer CardMinder or Rack2 Filer is running the application specified for Application in the ScanSnap dialog box automatically switches to the running application 68 Setting the ScanSnap for Windows users E Showing the Scanning Progress Status When scanning starts the ScanSnap Manager Image scanning and file saving dialog box appears on the computer screen This dialog box shows the current processing status the number of pages that has been saved to file and summary of the current settings for scanning Also you can stop scanning by clicking the Stop button ScanSnap Manager Image scanning and file saving Scanning Image from ScanSnap SS Stop p Scanning completed Page Duplex Auto Color Normal PDF Auto size Skip blank pa
48. Quick Menu is displayed and before the Scan to Folder window is closed you 201 About Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window Refer to Without Using the Quick Menu page 177 for more details about how to perform scanning without using the Quick Menu 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Folder Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File g High Quality Standard E E Save i Scanning File option Paper js Compression l Select the application you would like to use Application Scan to Folder H Add or Remove 3 You can also configure the profile by selecting Scan to Folder from the Profile pop up menu or the Profile menu When you save the desired settings as profiles they can be selected from the Profile menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 183 3 Click the Apply button 202 About Actions for Mac OS users 4 Click the button in the upper left corner
49. ScanSnap Preferences from the Finder select General tab in the window that appears and set the same language as the scanned document in Recognition languages 278 Troubleshooting Checklist Symptom Check this Resolution ime The text recognition accuracy decreases significantly when Scan to Word Excel PowerPoint R is used The text recognition accuracy decreases significantly when Scan to Word Excel is used Is the Allow automatic image rotation check box cleared in Option in the Scanning tab of the ScanSnap setup dialog box window Select the Allow automatic image rotation check box If text recognition is inaccurate even when the Allow automatic image rotation check box is selected check the rotation of the scanned image data in ScanSnap Organizer If there are still pages with the wrong page orientation rotate pages with the wrong orientation to their correct orientation in ScanSnap Organizer Viewer then convert the image data to a Word Excel PowerPoint file For details refer to ScanSnap Organizer User s Guide QED If text recognition is inaccurate even when the Allow automatic image rotation checkbox is selected check the rotation of the scanned image data in Preview If there are still pages with the wrong page orientation rotate pages with the wrong orientation to their correct orientation in Preview then convert the image data to a Word or Excel file
50. ScanSnap setup window or from the ScanSnap Manager menu gt The ScanSnap Manager Profile Management window appears 2 Drag the profile you want to move to arrange profiles in a different order Change the listing order of profiles by dragging them agement g Standard g Scan to Folder _ Scan to E mail Scan to Print cy Scan to Word Escan to Excel ay Cardiris iPhoto fm A4 Color 3 Click the button in the upper left corner or press the esc key to close the ScanSnap Manager Profile Management window 186 Setting the ScanSnap for Mac OS users Changing Settings for Saved Profiles 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard H Application Save L File option i Paper Ja Compression Specify the scanning mode you would like to use M This function is not available when the Use Quick Menu checkbox is selected 3 Select the profile you want to change from the Profile pop up menu Standard _ Scan to Folder Q Scan to E mail Scan to Print Scan snap Scan to Word Color Image Scenner Scan to Excel Cardiris A4 Color
51. Select the application to uninstall When uninstalling ScanSnap Manager Select ScanSnap Manager When uninstalling ScanSnap Organizer Select ScanSnap Organizer When uninstalling CardMinder Select CardMinder When uninstalling ABBYY FineReader for ScanSnap Select ABBYY FineReader for ScanSnap TM 4 1 When uninstalling Scan to Microsoft SharePoint Select Scan to Microsoft SharePoint 5 Click the Uninstall button gt A confirmation message appears 305 Uninstalling the Software 6 Click the Yes button The program is uninstalled Screen displays may vary slightly depending on the operating system of your computer Follow the on screen instructions of your operating system Example Change Remove button For Windows XP Add or Remove Programs For Windows 2000 Add Remove Programs Uninstall button For Windows XP Change Remove button For Windows 2000 Add Remove button 306 Uninstalling the Software E Uninstalling on a Mac OS Follow the procedure below to uninstall ScanSnap Manager ABBYY FineReader for ScanSnap and Cardiris When uninstalling ScanSnap Manager 1 Start your computer 2 Exit ScanSnap Manager if it is running Select Quit from the ScanSnap Manager menu 3 If the ScanSnap Manager icon 6 still remains in the Dock drag the ScanSnap Manager icon into the Trash 4 Select System Preferences from the Apple menu gt The Sys
52. Tools Message Help 74 About Actions for Windows users The application configured in Internet Explorer is used as the e mail program The e mail program may not properly link to the ScanSnap even it is the e mail program set in Internet Explorer In this case contact the manufacturer of the e mail software Windows 7 Windows Vista 1 In Internet Explorer select the Tools menu gt Internet Options gt the Programs tab gt the Set programs button gt Set your default programs gt The Set default programs dialog box appears 2 Select an e mail program you want to use from Programs 3 Select Set this program as default and click the OK button Windows XP Windows 2000 An e mail program selected in Internet Explorer Tools menu gt Internet Options gt the Programs tab gt E mail drop down list is used If no e mail program is selected select an e mail program you want to use in the E mail drop down list E mail programs that cannot be selected here cannot be used Confirmed e mail programs Windows Live Mail Windows XP or later Microsoft Windows Mail for Windows Vista Microsoft Office Outlook 2003 2007 Microsoft Outlook Express V6 0 Thunderbird version 2 0 0 16 15 About Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Using the Quick Menu
53. and set Image quality to Better Best or Excellent Then rescan the document It takes longer to scan image data in Excellent mode as it enlarges the size of image data From the ScanSnap setup dialog box window select the Scanning tab change the setting for Color mode and rescan the document From the ScanSnap setup dialog box window select the Compression tab slide the Compression rate control toward Compression Low and rescan the document Even after trying the methods above the scanned results may not be as expected or the characters may not be correctly recognized depending on the document type Windows For more information refer to the ABBYY FineReader for ScanSnap User s Guide QED For more information refer to the ABBYY FineReader for ScanSnap Help Is the document skewed The more skewed the document is the greater the possibility of character misrecognition is Neatly align the edges of document sheets with the side guides and perform a scan again Do the language of the scanned document and the recognition language set in ABBYY FineReader for ScanSnap match From Start menu gt ABBYY FineReader for ScanSnap TM 4 1 gt ABBYY FineReader for ScanSnap TM 4 1 select General Options tab and set the same language as the scanned document in Recognition languages Select Applications gt ABBYY FineReader for ScanSnap gt FineReader for
54. contact the respective manufacturers 9 Setup Menu The Setup dialog box for the trial program that you want to install appears 5 Click the Install Products button gt Installation starts 6 Follow the instructions on the screen to complete the installation Refer to Readme of the trial version for more details about the installation You can v display the Readme by clicking the Readme button on the trial version setup dialog box For information on how to use trial versions of the software refer to the software manual You can display the software manuals by clicking the Manual button on the trial version program setup dialog box T Click the Finish button when the InstallShield Wizard Complete notifi cation dialog box appears 8 Remove the Setup DVD ROM from the DVD ROM drive 38 Using the ScanSnap for Windows Users PPPOE This chapter explains how to perform a scan with the ScanSnap change or save scan settings use the ScanSnap in various ways and each ScanSnap function ScanSnap Manager Icon and Operations 00000 cece eee ee eee 40 How to Perform a SCAM 24 Ae sid wu Oo a Make Ale De BU Rott ote A ll ee Be 43 SeUING ING SCANSNAP woss taso rod e eS So He Ses Pee ie WAGs Gee Be weer eo neek 53 POOUUACHONS 0 8 230 GE IO05 8 Ee eee ns Meh eT Ce BO en eos Dan GuIoae eS ances 73 Using the ScanSnap in Various WayS 2 0 0 0 cee ees 136 ScanSnap
55. details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 166 Using the ScanSnap in Various Ways for Windows users 6 Press the Scan button on the ScanSnap Scanning starts When the Use a fixed password check box is cleared in Step 3 the following dialog box appears ScanSnap Manager Enter password Ea Enter password for PDF file Password Confirm cence In the Password and Confirm fields type in the same password and then click the OK button The following characters can be used to set passwords M Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols amp lt gt I f you click the Cancel button the PDF file is saved without a password The scanned image data is saved as a password protected PDF file If you forget its password there is no way to open the PDF file 167 Using the ScanSnap for Mac OS Users CPP NSI SASIA SAIA SIA SOA This chapter explains how to perform a scan with the ScanSnap change or save scan settings use the ScanSnap in various ways and each ScanSnap function ScanSnap Manager Icon and Operations n naaa aaaea 169 How to Perform a Scan deen aaaeeeaa 172 Setting the ScanSnap ais cerisier deietan EE E E E EEEE Heese hace 181 ABOULACHONS oe a r E aE E E ee E E E A E E REA 197 Using the ScanSnap in Various WayS 0 0 00
56. dialog box in kJ ABBYY FineReader for ScanSnap TM 4 1 Scan to PowerPoint Scan to Searchable PDF General Options Scan to Word Scan to Excel Recognition languages Abkhaz Adyghe Afrikaans Agul Albanian Altai Armenian Eastem Armenian Grabar Armenian Westem E Avar Aymara C Azeri Cyrilic Delete scanned images after recognition About Register Now ok _ Canos _ Hep For details about how to configure settings refer to ABBYY FineReader for ScanSnap User s Guide 108 About Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Using the Quick Menu page 44 for more details about how to perform scanning by using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Select either Recommended or High Quality button e Scan snap Color Image Scanner V Use Quick Menu Recommended J Small File High Quality Customize OK Cancel Apply It is recommended to select Auto or Best for Image quality in the Scanning tab in the v ScanSnap setup dialog box when you conv
57. document Do not move delete or rename the scanned image data in other applications while the Print window is displayed 218 About Actions for Mac OS users E Converting into Word Excel Documents This section explains how to convert the scanned image data into Word Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text recognition Use this function in a computer environment where Word and Excel are installed If Word is not installed in your computer text only results of converted documents to Word will be displayed in TextEdit If Excel is not installed in your computer you cannot view documents converted to Excel Install these programs to view the converted documents on your computer ABBYY FineReader for ScanSnap can be used with the following versions of Word and Excel Word 2004 2008 Excel 2004 2008 Do not use this function while you are working in Word or Excel In addition do not use Word or Excel while this function is being executed If you use either Word or Excel together with this function the conversion result is saved to a file but the conversion result may not be displayed even if the Open file after recognition checkbox is selected on the FineReader for ScanSnap Preferences window 219 About Actions for Mac OS users ABBYY FineReader for ScanSnap is an applic
58. first in the ADF paper chute cover Do not load documents beyond the reference marks within the side guides Q Right click the ScanSnap Manager taskbar icon 6 or and select Scan Button Settings In the ScanSnap setup dialog box that appears click the Detail button select the Scanning tab and then click the Option button In the Read mode option dialog box check whether the Set the document with its face up check box is selected If so load documents face up and bottom edge first In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click B in the taskbar T Adjust the side guides to the width of documents Move the side guides so that there is no gap between the edges of the documents and side guides on both sides Otherwise documents may be scanned skewed Document 30 Basic Flow of Operations Basic Flow of Operations This section explains the flow of operations for scanning documents You can scan documents in two different ways Choose either way depending on your intended use Using the Quick Menu Select an action to be performed from the Quick Menu after scanning For Windows gt page 44 For Mac gt page 173 Without Using the Quick Menu Select a profile to be executed before scanning For Windows gt page 49 For Mac gt page 177 Specify whether or not to use the Quick Menu by selecting clearing the Use Quick M
59. for more information about the Right Click Menu The ScanSnap Manager Check consumable status dialog box appears 2 Check how many times consumables have been used i ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count 100 001 PICK ROLLER 100 000 sheets PAD ASSY Count 10 001 f Reset PADASSY 10 000 sheets a a Replace the consumables referring to Target value to change supplies as a guideline OET 1 Select Check consumable supplies from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap Manager Check consumable status window appears 2 Check how many times consumables have been used ANQ ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced Total Page Count Target value to change supplies PICK ROLLER Count C Reset f PICK ROLLER 100 000 sheets PAD ASSY Count 10 001 Reset PAD ASSY 10 000 sheets D S7 Replace the consumables referring to Target value to change supplies as a guideline 288 Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy following the pr
60. i l 5 ll _ z Il Inl ert ps a E D D D amp LIxP a e fe S i Edit Rotate d F Book Calendar Card Web Gallery Ema int Order Prints 0 Pm Qaf Search 6 photos in 1 Event 239 Using the ScanSnap in Various Ways for Mac OS users Using the ScanSnap in Various Ways This section explains how to use the ScanSnap in various ways E Scanning Only One Side of a Document By default pressing the Scan button performs scanning in Duplex mode When you want to scan in Simplex mode change the settings by following the procedure below 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 Select Simplex Scan Single sided from the Scanning side pop up menu in the Scanning tab e Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard s Application Sj Save L File option Li Paper Us Compression Specify the scanning mode you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode E Auto Color Detection eq Duplex Scan Double sided E Simplex Scan Single sided Scanning side __ Option 3 Click the Apply button in the ScanSnap setup window 240 Using the S
61. images Output Ask file name and location Send to None eno C Use iSync to synchronize now f zip Cancel 0K E _ F 3 Click the OK button 233 About Actions for Mac OS users 4 Click the Send button or select Process gt Send on the menu bar The Address Book window appears and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book e008 _ Address Book Group Name GAl T Howard Brown 7 r Project Manager Software Research G Directories ABCD LIMITED Howard Brown work 9876541111 home 000 000 0000 work fax 000 111 2222 work hbrown abed com work 1234 Funciton Avenue San Rose 5 Select Cardiris gt Quit Cardiris on the menu bar to quit Cardiris The recognition result of scanned business cards can be output in text or vCard format M For more details refer to Cardiris GETTING STARTED and Cardiris Help 234 About Actions for Mac OS users E Saving Data in iPhoto This section explains how to save scanned image data in iPhoto 235 About Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window Refer to Using the Quick Menu page 173 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the
62. jams or other feeding errors may occur ADF paper chute cover You should hear the ADF top section click when it returns to its original position 1 3 Turn on the ScanSnap 297 Replacing the Pick Roller 1 4 Reset the consumable counter UED 1 Select Check consumable supplies from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu gt The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for the PICK ROLLER Count P ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count 100 001 Reset PICK ROLLER 100 000 sheets PAD ASSY Count 0 Reset PADASSY 10 000 sheets gt A confirmation message appears 7 ScanSnap Manager Fs Reset the PICK ROLLER counter ey Are you sure Lives JL we gt Click the Yes button to reset the PICK ROLLER Count to 0 i ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count C eset PICK ROLLER 100 000 sheets PAD ASSY Count 0 Reset PADASSY
63. may be set as keywords Marked section overlaps the line above and below In the following cases unmarked character strings may be set as keywords Color documents such as catalogues or pamphlets Documents with color text diagrams pictures tables and lines Documents containing sections framed by highlight pen Stained documents Increase the resolution when you have trouble setting the keywords correctly Keywords set for a PDF file can be checked in the ScanSnap Organizer Main Window thumbnail view or in Document Properties of Adobe Acrobat Adobe Reader 160 Using the ScanSnap in Various Ways for Windows users Change the settings by following the procedure below to automatically set keywords to PDF files 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf Scan snap Color Image Scanner Use Quick Menu Profile Recommended High Quality Standard Paper a Compression Specify the file options you would like to use File format i PDF pdf JPEG is available only when Color or Gray is selected at Color mode SelectOCR E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert t
64. name Eile name 1 2 File History Specify destination folder Save in C Users scansnap Documents History J State a path to a destination folder in an E mail message Ad Serialize Combined file size 0 39 MB 80 About Actions for Windows users 7 Click the Save button The scanned image data is saved in the specified folder When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box an e mail program starts and an e mail message is created listing the destination folder path where the file is saved fo jess File Edit View Insert Format Tools Message Help When the Scan to Folder dialog box is displayed you cannot perform a scan with the Q ScanSnap Close the Scan to Folder dialog box before scanning the next document Do not move delete or rename the scanned image data in other applications when the Scan to Folder dialog box is displayed 81 About Actions for Windows users E Attaching Files to E Mail This section explains how to send the scanned image data by e mail 82 About Actions for Windows users The application configured in Internet Explorer is used as the e mail program The e mail program may not properly link with the ScanSnap even it is the e mail program set in Internet Explorer In this case contact the manufacturer o
65. not active or when you exit the application For information on automatic linkage refer to Automatic Linkage with Applications page 66 51 How to Perform a Scan for Windows users E Finishing ScanSnap Operation Exiting ScanSnap Manager Select Exit from the Right Click Menu Normally you do not have to exit ScanSnap Manager You cannot use the ScanSnap after exiting ScanSnap Manager M Select Start menu gt All Programs gt ScanSnap Manager gt ScanSnap Manager to start up ScanSnap Manager when you want to use the ScanSnap Disconnecting the ScanSnap 1 Close the ADF paper chute cover to turn off the ScanSnap The ScanSnap Manager icon on the taskbar changes from 6 to 8 2 Disconnect the USB cable from your computer 3 Disconnect the power cable or the USB bus power cable from the AC outlet or the computer The ScanSnap is turned on off in conjunction with the computer or opening closing of the M ADF paper chute cover Therefore you do not have to worry about turning the power on off as long as the ScanSnap is connected to a computer 52 Setting the ScanSnap for Windows users Setting the ScanSnap This section explains how to change and save scan settings automatic linkage with applications and dialog boxes displayed during scanning E Changing the Scan Settings Use the Right Click Menu to change scan settings for ScanSnap The following explains how to change the sett
66. or press the esc key to close the ScanSnap setup window The ScanSnap setup window also closes when you press the Scan button on the v ScanSnap 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Scan to Folder window appears T Check the scanned image in the Scan to Folder window You can also change file names destination folders and specify whether to state a path to the destination folder in an e mail message to notify others For details about the Scan to Folder window refer to ScanSnap Manager Help e200 Scan to Folder Preview Specify file name a File List No File name E m Serialize Name history v File size MB 2 Combined file size MB Local Folder Network Folder MobileMe Folder Save in Users 4 i Browse History 7 ll State a path to a destination folder in an E mail message Cancel sare Preview 203 About Actions for Mac OS users 8 Click the Save button The scanned image data is saved in the specified folder When you select the State a path to a destination folder in an E mail message checkbox in the Scan to Folder window an e mail program starts and an e mail message is created listing the destination folder
67. power Scanning does not start supply When a USB bus power cable is used use a powered hub equipped with an AC adapter The ScanSnap does not work properly if you connect it to a non powered USB hub Disconnect and then reconnect the power cable or USB bus power cable Note Wait at least five seconds before reconnecting the power cable or USB bus power cable Is the ADF paper chute cover closed Opening closing of the ADF paper chute cover automatically turns the ScanSnap on off Open the ADF paper chute cover Is the computer running The power of the computer automatically turns the ScanSnap on off Is ScanSnap Manager bundled with the ScanSnap installed in your computer Does the Scan button flash continuously Wait until the computer starts up completely The Scan button may switch off when the computer is starting up or is in hibernation mode Install ScanSnap Manager For information on how to install the software refer to Getting Started Disconnect and then reconnect the power cable or USB bus power cable Note Wait at least five seconds before reconnecting the power cable or USB bus power cable Is the USB cable connected properly Connect the USB cable properly When using a USB hub check the hub s power supply If a USB hub is used it should be a powered hub equipped with an AC adapter The ScanSnap does not work properly if you connect it to a non powere
68. rejected by callee may appear and the conversion result may not be displayed 106 About Actions for Windows users ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap This program can perform text recognition only for PDF files created by using the ScanSnap It cannot perform text recognition for PDF files created using Adobe Acrobat or other applications The optical character recognition has the following features Before performing text recognition check whether the documents you want to convert are suitable for conversion according to the following guidelines Scan to Word Suitable for conversion Documents created by using simple page layout with one or two columns Not suitable for conversion Documents created by using complex page layout comprised of diagrams tables and letters such as brochures magazines or newspapers Scan to Excel Suitable for conversion Simple tables in which every border connects to the outer frame Not suitable for conversion Documents with tables without borders complex tables with too many borders nested tables containing sub tables diagrams graphs and charts photographs and characters written vertically Diagrams graphs and charts photographs and characters written vertically are not reproduced Scan to PowerPoint R _ Suitable for conversion Documents consisting of only characters and simple graphs or tables with white or light monocolor backgrou
69. saving Scanning Image from ScanSnap Stop Scanning completed Page Duplex Auto Color Normal PDF Automatic detection Skip blank page Rotation Deskew Compression 3 The ScanSnap Manager Image scanning and file saving window automatically closes after saving the image data of the last page scanned Hiding the Scanning Progress Status You can change the settings to hide the ScanSnap Manager Image scanning and file saving window by following the procedure below 1 Select Help gt Preferences from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap Manager Preferences window appears 2 Clear the Show the scan progress status recommended checkbox ANOO ScanSnap Manager Preferences Show Scan Progress Status Select whether to show the scan progress status M Show the scan progress status recommended 195 Setting the ScanSnap for Mac OS users 3 Click the button in the upper left corner or press the esc key to close the ScanSnap Manager Preferences window The ScanSnap Manager Image scanning and file saving window is hidden from next scanning on When the scanning progress status window is not displayed the current number of MA pages saved is indicated on the ScanSnap Manager icon 5 for USB bus powered connection in the Dock 196 About Actions for Mac OS
70. size When the combined file size exceeds the set parameter below display a Warning message 1 MB Cancel l Help 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box The ScanSnap setup dialog box also closes when you press the Scan button on the M ScanSnap 89 About Actions for Windows users 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 Up to ten files can be attached to an e mail When you scan multiple sheets with the scan settings shown below multiple files are created Pay attention to the number of document sheets loaded File format JPEG jpg Generate one PDF file per n page s check box is selected 6 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Scan to E mail dialog box appears When you clear the Show preview check box in Step 3 an e mail program starts and the files are directly attached to an e mail message T Check the scanned image in the Scan to E mail dialog box You can also change file names specify whether to set a Document Open Password and whether to save scanned files after sending them by e mail For details about the Scan to E mail dialog box refer to ScanSnap Manager Help s Scan to E mail lelak Specif
71. the center of the ADF paper chute cover Place all documents over one another above the pick roller center Documents that are not placed above the pick roller cannot be fed Width of the pick roller Adjust the side guides to the widest document to be scanned Carefully load small documents that cannot reach the side guide straight into the ADF paper chute cover If the documents are skewed during a scan the quality of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in a different size than the original If you have difficulties in scanning the documents straight it is recommended to scan documents in several batches documents of the same width being in the same batch and enable continuous scanning Note that documents that cannot be guided by the side guide may cause paper jams 252 Using the ScanSnap in Various Ways for Mac OS users 7 Press the Scan button on the ScanSnap gt The size of all output image conforms to the respective document sizes a ae a If the document is scanned skewed the output image data may be a different size than the original document 253 Using the ScanSnap in Various Ways for Mac OS users E Scanning Long Pages Documents up to 863 mm 34 in in length can be scanned The following explains how to scan long pa
72. to E mail Scan to Print Scan to Word Organizer Scan to Excel Scan to PowerPoint R amp Show Details gt Rack2 Filer starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer in accordance with the settings specified in Step 3 When JPEG jpg is selected for File format in the File option tab in the ScanSnap Q setup dialog box you cannot save the image in Rack2 Filer You cannot perform a scan when the Quick Menu is displayed Complete the interaction with Rack2 Filer before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 132 About Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Without Using the Quick Menu page 49 for more details about how to perform scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Rack2 Filer Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality Pa Standard Application Y Save 8 Scanning File option F
73. to Word and Excel files is supported Scan to Microsoft SharePoint imp You can easily save files in SharePoint and Office Live using the ScanSnap Rack2 Filer V5 0 Trial Version i This document filing software provides integrated management of digitized paper documents electronic documents and digital data created with computer as if you are filing paper documents in actual binders For information about the languages supported in Rack2 Filer refer to the Rack2 Filer Readme 34 Installing Scan to Microsoft SharePoint Installing Scan to Microsoft SharePoint imp Follow the procedure below to install Scan to Microsoft SharePoint Refer to Readme of Scan to Microsoft SharePoint for more details about system require v ments You can display the Readme by clicking the Readme button on the Scan to Microsoft SharePoint dialog box 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the v DVD ROM via Explore or My Computer 3 Click the Scan to Microsoft SharePoint button Z O ScanSnap Setup ici Scan2napP Scan Snap Color image Scanner S732 PEASE welcome to the ScanSnap Setup Thank you for choosing ScanSnap Install Products ScanSnap Manager ScanSnap Organizer CardMinder
74. users About Actions The ScanSnap keeps the frequently used functions available as Actions to help with your office work Actions allow you to Share the scanned document files with others You can save scanned image files directly in a shared folder on a network upon scanning In addition you can inform others of the destination folder path by an e mail message automatically created with the path stated Send document files to participants of a meeting via e mail Simply press the Scan button to quickly send an e mail message with the document files attached Use a printer rather than a copy machine to make copies of documents Simply press the Scan button to print the documents with a printer Quote text from your paper documents when you do not want to type it Simply press the Scan button and you can get the scanned image data text recognized and converted into a Word or Excel document File and organize a large number of business cards Simply press the Scan button and you can manage business cards with Cardiris Convert catalogs and pamphlets into digital data and save them Simply press the Scan button to save manage and browse the catalogs and pamphlets converted into digital data directly in iPhoto The following are explanations on how to use Actions 197 About Actions for Mac OS users E Saving Data in a Specified Folder This section explains how to save the scanned image data in a shared
75. y A Application Save L File option i Paper Js Compression Specify the scanning mode you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi Wa Color mode fj Auto Color Detection D Color L Scanning sidi Were F saw _ Option 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window 242 Using the ScanSnap in Various Ways for Mac OS users 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Scanned image data is output in gray or black amp white 243 Using the ScanSnap in Various Ways for Mac OS users E Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data When you scan documents in Duplex mode with this function enabled both sides of the documents are scanned regardless of whether anything is printed on the back side or not If a blank side is scanned it is recognized as blank and the image data is automatically removed To remove blank pages change the settings by following the procedure below Almost blank documents with only a few characters Documents of only one color including black and withou
76. 08 26 PICK ROLLER saccemasacnmcnedsoted stein 287 power Connector eeceeeeeeeeeeeeteeeeeeeeeees 19 print W INdOWS six ccoeieccdiec a bac diatielteneneniiees 92 MacOS ascetics ussite an 213 profile WIMKOWS areire riire eea 56 MacOS eee aaeei 183 profile Menu ssessssssssssessssessrerrrrrrrrrrrrrreens 171 318 INDEX Quick Menu WVITIGOWS araa ania aa EE naia SESE 46 Mac OS ahenea aiaa 175 R Rack2 Filer piadar na ea en eat 130 Rack2 Filer V5 0 trial version eee 34 removing blank pages WiINdOWS sarnana aaeain ekiana 142 Mat OS ne aa 244 renaming profiles WINdOWS coratnnrarii aite 62 Mae OS r a casi seeks 189 replacing Dad aSSy iriennet aiis inian 289 pickroller e Trenni ioonist ina 293 Right Click Menu eessen 41 S saving profiles WINGOWS aanta ta eiia 57 Mae OS eim e a 184 scan WINdOWS oo eecceeceeeeceeeeeeeeeeeeeeeeeeaes 44 49 Mac OS Aaaa pi 173 177 Scan button seaeseeeeeeeeeeeeeeeeeeeeesreerreeseeen 18 Scan to E mail WiINdOWS ariana voles eared anne ka sataan 84 MELON E eee eee rere rere 207 Scan to Excel WINdOWS secsdacecrstunen hecertaagutetnasaanbes 110 MAG OS oe steerer doe ennek 223 Scan to Folder WINKOWS E IIT 76 80 Mac OS anhuiensis 199 203 Scan to Microsoft SharePoint _ 34 Scan to Picture Folder ou 101 Scan to PowerPoint R seses 110 Scan to Print WHIKKOWS lt 5 Acted viele Sty eae 94 MacOS a ieee e aaaea aa 215 Scan to Rack2 File
77. 85 Place the picture postcard face down in the ScanSnap Please be aware that picture side of the postcard may get damaged when you scan picture postcards 27 How to Load Documents How to Load Documents Load the documents in the ScanSnap as follows 1 Check the number of sheets The maximum number of sheets that can be loaded in the ScanSnap is as follows For A4 size or smaller paper A document stack of 1 mm or less Ten sheets at 80 g m or at 20 Ib following problems may occur Paper jams may occur during scanning Files may be improperly created due to the excessive file size D If you try to scan more sheets than the maximum amount that can be loaded the 2 Fan the documents to prevent paper jam 1 Hold the documents with both hands and fan them out two or three times as shown in the figure below 2 Rotate the documents by 90 degrees and fan them in the same manner 3 Straighten the edges of documents and load them in the ScanSnap so that the top edges of the papers form a step like pattern Step like pattern Feeding direction If documents are scanned without their edges aligned they may get jammed or damaged 28 How to Load Documents 4 Open the ADF paper chute cover of the ScanSnap 29 How to Load Documents 6 Load documents in the ADF paper chute cover Load documents face down so that you have the back of the last page facing you and top
78. ABBYY Scan to Word Gh ABBYY Scan to Excel Color mode o Color kh ABBYY Scan to PowerPoint R Scoming sit TE Buen Ses a Continue scanning after current scan is finished Add Profile Profile Management 58 Setting the ScanSnap for Windows users 6 Click the OK button to close the ScanSnap setup dialog box The new profile is saved Up to 20 profiles can be saved including the Standard profile M You can change the displayed order of profiles except for the Standard profile 1 Select Profile Management from the Profile drop down list in the ScanSnap setup dialog box or from the Right Click Menu The ScanSnap Manager Profile Management dialog box appears Select a profile from the list to arrange profiles in a different order Click the Up or Down button to move the profile ScanSnap Manager Profile Management fz CardMinder J 4 1 Searchable PDF OCRs A during scan al Scan to Folder Rename Delete Fb Scan to E mail Scan to Print Keyser Scan to Word ABBYY Scan to Excel 1 ABBYY Scan to PowerPoint R Rack2 Filer val A4 Color 4 Click the Close button 59 Setting the ScanSnap for Windows users Changing Settings for Saved Profiles 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup
79. I R 1 S ABBYY FineReader are trademarks of ABBYY ScanSnap the ScanSnap logo CardMinder and Rack2 Filer are registered trademarks or trademarks of PFU LIMITED in Japan Other company names and product names are the trademarks or registered trademarks of the respective companies Manufacturer PFU LIMITED International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 All Rights Reserved Copyright PFU LIMITED 2009 Disclaimer Introduction Reproducibility of the scanned image data Confirm that the image data scanned with the ScanSnap meets your requirements e g image reproducibility in size accuracy information amount fidelity content and color Disposing of the original document Check the image data using the application where you transfered the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap It is the responsibility of the customer to store and manage the scanned image data and dispose of the original document scanned with the ScanSnap Manuals When using the ScanSnap read the following manuals as needed Manual Description Reference Method Safety Precautions Read this manual for information about the safe use of the ScanSnap Make sure to read this manual before using the ScanSna
80. INdOWS sccdssedee dic exienenteeinaess 301 MacOS obi i fou cence oe ce ae ae 303 USB connector deizazetcats aecenmeseengetereteatcarls 19 ScanSnap 1300 Operator s Guide P3PC 2722 01ENZ0O Issue date December 2009 Issued by PFU LIMITED e The contents of this manual are subject to change without notice e PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product and any claims by a third party e Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law
81. Menue e2de sche toed tid a henteecaiaess stAclacememees alegitetwntiadesmccaeeseaselss 41 Left Click MONO sides vaiceves fess E A eens dve 42 How to Perform a Scan iscsi ceuscte ces cures se avecnceneuin cca averaeeseeoen as eeerncences 43 ranee E Iioa eset see E EE E E E E A EA 43 Using the Quick MGs facia tsi ane ide cd hers veriede ects etek ade ha ated G adhd Ord eceatigd teas 44 Without Using the Quick Menu ccceeccececeececneeeeeeeeteneeeeeeeeeeeeeeesneeeeeneneeeeeens 49 Finishing ScanSnap Operation cccccccccccecccecccececececeeceeeeeeeeeeeeeeeeeeeeeeneees 52 10 Contents Setting the SCAN SWAP cesses daceiited das resnie duces pcadeds viet deas ve auria naha 53 Changing the Scan SOuings i500 cared acted hacen ee eel 53 Saving DCAM OCUINGS serna aaa aiara aana raaa aa aaa aaa Aaaa aas 56 Automatic Linkage with Applications ccccccccecceccceecceeceeeceeeeeeeeeeeeeeeeeeeeeees 66 Showing the Scanning Progress Status ccccceeeceeeeeeeeeeeeeeeeeennaeeeeeeeeeeeeeeee 69 About the ScanSnap s Communication Status cccccceccccecseeeeeeeeeeeeeteeeees 71 PADOUEA CEOS pug cocciciadat coada dich tts aceccetntepdenieadecebizaeacentapedecoibeces nanami nine 73 Saving Data in a Specified Folder cccccccecccceeeeeeeeeeeneceeeeeseeeesenteeeeneeeesenecens 74 Attaching Files E Mail mirarien iaee Mencia tsi ee eotenahe tent 82 Using the ScanSnap as a Copy Machine
82. Options dialog box appears 2 Change the settings For details about the Scan to Print Options dialog box refer to ScanSnap Manager Help amp Scan to Print Options lt Keep data used for printing as files S Show Print dialog ok cart Hee 3 Click the OK button to close the Scan to Print Options dialog box 93 About Actions for Windows users 4 Click the Scan to Print icon Scan snap 4 Page 1 1 A Aa Scan to ScanSnap Scan to CardMinder Scan to Excel Scan to PowerPaint R Organizer kh Scan to Folder Scan to E mail O B Scan to SharePoint Scan to Rack2 Filer Scan to Word Scan to Picture Folder amp Show Details The Scan to Print dialog box appears If the Show Print dialog check box is cleared in Step 3 printing is immediately performed 5 Check the scanned image in the Scan to Print dialog box You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed For details about the Scan to Print dialog box refer to ScanSnap Manager Help Z S o UE Find printer Name amt ara ane ee Print options Copies 1 Same size Scaling down Same size F Allow automatic rotation V Center the image and print v Keep data used for printing as files Preview
83. P3PC 2722 01ENZO fo FUJITSU Stan Snap Color IMMage Scanner e a E Operator s Guide Introduction PP OPBOW POI Thank you for purchasing FUJITSU color image scanner ScanSnap S1300 hereinafter referred to as the ScanSnap This manual explains how to handle and operate the ScanSnap Be sure to read this guide Safety Precautions and Getting Started thoroughly before using the ScanSnap to ensure correct use If you are using a Microsoft Windows operating system either Adobe Acrobat 7 0 or later or Adobe Reader 7 0 or later is required to display or print this manual Trademarks Microsoft Windows Windows Vista PowerPoint SharePoint and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Word and Excel are the products of Microsoft Corporation in the United States Apple the Apple logo Mac Mac OS iPhoto and Rosetta are trademarks of Apple Inc Adobe the Adobe logo Acrobat Adobe Reader and Acrobat Reader are either registered trademarks or tradenames of Adobe Systems Incorporated in the United States and or other countries Intel Pentium and Intel Core are trademarks or registered trademarks of Intel Corporation in the United States and other countries PowerPC is a trademark of International Business Machines Corporation in the United States other countries or both Cardiris is a trademark of
84. SSY 10 000 sheets gt A confirmation message appears Reset the PAD ASSY counter S Are you sure Yes Click the Yes button to reset the PAD ASSY Count to 0 Number of times the consumables are used Reset the consumable counter when the consumable is replaced Total Page Count 100 001 Target value to change supplies PICK ROLLER Count 100 001 Reset PICK ROLLER 100 000 sheets PAD ASSY co 0 ran aS 10 000 sheets 292 Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller following the procedure below 1 Turn off the ScanSnap 2 Remove the documents from the ADF paper chute cover 3 Pull the ADF release tab to open the ADF top section ADF release tab 4 Remove the sheet guide Hold the squeeze clips on the right of the sheet guide with your fingers and then pull the sheet guide up to remove it 293 Replacing the Pick Roller 5 Rotate the bushing left Bushing Pick roller shaft Pick roller 6 Remove the pick roller shaft Slightly pull up the left part of the pick roller shaft about 5 mm move it towards the left side and then pull it up to remove it from the ScanSnap Pick roller shaft Pick roller The area around the pick roller may get dirty due to paper dust and cause scan errors Remove the dirt using a dry cloth moistened with Cleaner F1 in order to prevent such errors Do not use any wat
85. ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Click the iPhoto icon pe pe 2 i 7 lt p h _ RON H WE 2 YE ual b se Click the icon of the application to interact with the ScanSnap iPhoto starts up You cannot perform scanning when the Quick Menu is displayed Complete the interac T tion with iPhoto before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 236 About Actions for Mac OS users 4 Check the scanned image data 5 XP a Ag fs Split Edit Rotate Hide Flag Book Calendar Card Web Gallery Email Print Order Prints a o La 237 About Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window Refer to Without Using the Quick Menu page 177 for more details about how to perform scanning without using the Quick Menu 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 From the Application pop up menu in the A
86. ScanSnap ScanSnap ScanSnap Do not mark more than ten sections per page When you use colors such as pink or yellow for marking the marked sections may not be recognized as keywords In that case try using a blue or a green highlight pen Use a blue highlight pen for documents with dark background colors such as newspapers Marked sections may not be detected when a color other than blue is used For the following document types marked sections cannot be recognized and set as keywords Color documents such as catalogues or pamphlets Documents in which two or more colors are used for marking Documents containing colors other than for marking pens other than highlight pens are used or the document is stained Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords The size of marked section is outside the supported range Character strings framed by a highlight pen ScanSnap r The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded ScanSnap When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one marked section In the following case character strings surrounding marked sections
87. ScanSnap if dirty For information on how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 283 There are black traces on the scanned document Are you scanning a document written in pencil When you scan documents written in pencil there may be black traces left on them The dirt accumulating on the rollers may also cause black traces When you scan such documents clean the rollers as often as possible For information on how to clean the rollers refer to Cleaning the Inside of the ScanSnap page 283 A part of the scanned image data is lost Slant lines are produced on the scanned image data The output image is wider than the original one Was the document skewed when scanned with Automatic detection selected in the Paper size drop down list pop up menu Was the document scanned with the edges of document sheets aligned with the side guides Neatly align the edges of document sheets with the side guides For information on how to load documents refer to How to Load Documents page 28 If you are scanning documents of mixed paper sizes load smaller documents carefully so that they can be fed straight If you have difficulties in feeding documents straight it is recommended to scan documents in several batches documents of the same width being in the same batch and enable continuous scanning For information on how to load documents
88. Schedule 2008 Al Training tecem J cea cancel i Ready to Index 001 pdf C The scanned image data is saved in the specified folder e Connecting to Office Live Office Live Web site Q Support for Office Live varies depending on the country For more details refer to the 1 Select Connect to Office Live from the menu O Scan to Microsoft SharePoint meege A Index a File 5 Add SharePoint Site E Options X Exit gt The Office Live logon dialog box appears 123 About Actions for Windows users 2 Enter the ID and the password in the Office Live logon dialog box and then click the Sign In button s Windows Live 3 CO Remember me on this computer C Remember my Password You are logging into Microsoft Office Live which is not a Microsoft developed application Sign up for a Windows Live ID 3 Windows Live ID Works with MSN Office Live and Passport sites The Scan to Microsoft SharePoint dialog box appears after the ScanSnap is connected to Office Live 3 Select a folder in which you want to save the scanned image data 4 In the Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button A Scan to Microsoft SharePoint a i 7 Content Type Document v a pa http laketest com 111
89. Updating ScanSnap Manager E Updating on a Mac OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select Help gt Online Update from the ScanSnap Manager menu You can also update by selecting M Help gt Online Update from the menu bar Applications gt ScanSnap and double click Online Update from the Finder Update Packs are made available without notice We recommend that you update your program regularly Follow the instructions below when updating ScanSnap Manager o It is necessary to have a browser with Internet access to perform the update 1 Select Help gt Online Update from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu gt A confirmation message appears 2 Click the Yes button ScanSnap Manager Online Update 2 Do you want to update to ScanSnap Manager online Cro Cles gt If the latest update pack is available a message confirming the update appears If the latest version of the software is already installed the message below appears M ScanSnap Manager Online Update 5 The latest Update program version is already installed There is no need to update Click the OK button to close the message 303 Updating ScanSnap Manager 3 Click the Yes button ScanSnap Manager Online Update g The lates
90. Version Information window click the Detail button to open the ScanSnap Manager Scanner and driver information window Check the USB type under Scanner Information Other useful information is posted in the FAQ section of our website Please visit our website http scansnap fujitsu com for further reference 279 Daily Care OPP GPOmG44fr Ir This chapter explains how to clean the ScanSnap Turn the ScanSnap off and unplug the power cable from the AC outlet or the USB bus power cable from the computer before you clean the ScanSnap Failure to do so may result in fire or electric shock To avoid injuries do not place internal parts of the scanner such as pad assy and pick roller anywhere within reach of small children Do not use aerosol spray or spray that contains alcohol to clean the scanner Dust blown up by strong air from the spray may enter inside of the scanner which may cause scanner failure or malfunction Also note that sparks generated by static electricity may cause a fire The bottom part of the ScanSnap may become hot when the ScanSnap is used but this does not affect ScanSnap operation or cause any physical harm Be careful not to drop the ScanSnap when carrying it Cleaning Materials lt 2 ceas anes eetueeesdtincsdedes e ea dee ed eoee es 281 Cleaning the Exterior of ScanSnap 02 c eee 282 Cleaning the Inside of the ScanSnap 025550 50 ee eee ee eee eee eens 283
91. You can easily switch to an appropriate profile you want by just clicking on it The description here applies only when the Quick Menu is not used v Only one profile can be saved when scanning with the Quick Menu For information on how to change scan settings refer to Changing the Scan Settings page 53 The procedure is as follows 56 Setting the ScanSnap for Windows users Saving Profiles 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box Stan snap Color Image Scar I Use Quick Menu Profile Recommended Small File High Quality l Standard File option Paper Compression Specify the scanning mode you would like to use M This function is not available when the Use Quick Menu check box is selected 3 Change the scan settings in each tab in the ScanSnap setup dialog box For details about each tab refer to the ScanSnap Manager Help ScanSnap Color Image Scan Use Quick Menu Profile Recommended Small File High Quality l Standard Specify the scanning mode you would like to use Image quality Ei Normal Color Gray 150 dpi B amp W 300 dpi Color mode g Auto Color Detection Scanning side Duplex Scan Double sided
92. after current scan is finished gt The Read mode option window appears 3 Select the Allow automatic image rotation checkbox Brightness Black and White scanning only Light EJ Dark Normal C Setting for text only document M Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation on 4 Click the OK button to close all open windows 5 Click the Apply button in the ScanSnap setup window 6 Click the 9 button in the upper left corner or press the esc key to close the ScanSnap setup window T Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 8 Press the Scan button on the ScanSnap Image data is output in the correct orientation 249 Using the ScanSnap in Various Ways for Mac OS users E Scanning Documents of Different Widths or Lengths at the Same Time The ScanSnap is able to scan documents of different widths or lengths in one batch To scan documents of different widths or lenghts in one batch change the settings by follow ing the procedure below 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper
93. ail Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality Standard zs s Application Ej Save as Scanning File option L Paper d Compression Select the application you would like to use Application Scan to E mail C Application Setting 9 Add or Remove 3 You can also configure the profile by selecting Scan to E mail from the Profile pop up menu or the Profile menu When you save the desired settings as profiles they can be selected from the Profile menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 183 209 About Actions for Mac OS users 3 Change settings for the Scan to E mail If you do not want to change any settings go to Step 4 1 Click the Application Setting button s Application Ej Save fi Scanning File option C Paper Ja Compression Select the application you would like to use Application Scan to E mail he Application Setting D Add or Remove 3 gt The Scan to E mail Options window appears 2 Change the settings For details about the Scan to E mail Options window refer to ScanSnap Manager Help mM Show preview A Save scanned images to file Attached file size When the combined file size exceeds the set parameter be
94. al Normal Setting for text only document JA _ Correct skewed character strings automatically v Allow automatic image rotation C Set the document with its face up oe Een Gite 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Image data is output in the correct orientation 147 Using the ScanSnap in Various Ways for Windows users E Scanning Documents of Different Widths or Lenghts at the Same Time The ScanSnap is able to scan documents of different widths or lenghts in one batch To scan documents of different widths or lenghts in one batch change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size es Color Image ee ee Use Quick Menu Profile Recommended Small File J High Quality ZY Standard k Mixed paper size scanning is not available with Check Length Multifeed Detection Check Length X Hide a OK Cancel Apply 148 Using the ScanSnap in Various Ways for Win
95. anSnap Organizer Setting a keyword Intelligent Indexing You can set a keyword using the following methods Recognize a character string on a page OCR and set as a keyword Zone OCR Set any character string as a keyword Seta marked character string as a keyword Marker Index Drag and drop a keyword into the keyword list Keyword Addition by Drag amp Drop You can view set keywords in thumbnails Keyword Overlay Distributing files by keyword Automatic Keyword Sort Files can also be sorted into folders according to the keyword set for files as a sorting condition Search a variety of files Search Engine Selection Files can be found quickly searched by file name keyword text or date Cropping marked sections Intelligent Cropping Sections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks File business cards with ease Text recognition can be performed on business cards which then can be easily converted into digital data with the provided business card application With CardMinder you can create a database which facilitates data search of business cards converted into digital data The bundled business card management application is as follows imp CardMinder Cardiris Note The ScanSnap does not conform to TWAIN ISIS and WIA standards 17 Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts
96. anager Select Quit from the ScanSnap Manager menu Normally you do not have to exit ScanSnap Manager You cannot use the ScanSnap after exiting ScanSnap Manager v Select Applications gt ScanSnap gt ScanSnap Manager from the Finder to start up ScanSnap Manager when you want to use the ScanSnap Disconnecting the ScanSnap 1 Close the ADF paper chute cover to turn off the ScanSnap The ScanSnap Manager icon in the Dock changes from to B 2 Disconnect the USB cable from your computer 3 Disconnect the power cable or the USB bus power cable from the AC outlet or the computer The ScanSnap is turned on off in conjunction with the computer or opening closing of the M ADF paper chute cover Therefore you do not have to worry about turning the power on off as long as the ScanSnap is connected to a computer 180 Setting the ScanSnap for Mac OS users Setting the ScanSnap This section explains how to change and save scan settings automatic linkage with applica tions and windows displayed during scanning E Changing the Scan Settings Use the ScanSnap Manager menu to change scan settings for ScanSnap The following explains how to change the settings 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears You can also open the ScanSnap setup window by pressi
97. anned 177 How to Perform a Scan for Mac OS users 4 Select a profile to be executed after scanning is completed Select a profile by either of the following Profile pop up menu in the ScanSnap setup window x STAN ZN P C Use Quick Menu Recommended Small File High Quality Standard iz Profile Apply Profile menu Profile Z e Standard al Scan to Folder lt Scan to E mail 2Y Scan to Print ah Scan to Word E Scan to Excel Fag Cardiris a iPhoto 5 Load the document in the ScanSnap For information on how to load documents refer to How to Load Documents page 28 178 How to Perform a Scan for Mac OS users 6 Press the Scan button on the ScanSnap Scanning starts The Scan button setting is set to Duplex Scan Double sided by default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For more details refer to Changing the Scan Settings page 181 You can also start the scanning from the ScanSnap Manager menu For more details refer to ScanSnap Manager Menu page 170 Do not connect and disconnect the ScanSnap and other USB devices during scanning Do not close the ADF paper chute cover during scanning Do not switch users during scanning The Scan button on the ScanSnap flashes blue during scanning The following window appears to show the scanning pro
98. ap setup dialog box The ScanSnap setup dialog box also closes when you press the Scan button on the M ScanSnap 4 Load a business card in the ScanSnap Load the business card so that the front side faces the ADF paper chute cover Toscan multiple business cards load business cards in a pile Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides 5 Press the Scan button on the ScanSnap Scanning of the business card starts When scanning is completed CardMinder starts up 118 About Actions for Windows users 6 Check the scanned card image and the text recognition result ABCD LIMITED Howard Brown Project Manager Software Research 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com a Full Name Howard Brown m 2 Phone umber BRT For details about the functions of CardMinder and how to use it refer to CardMinder User s Guide and CardMinder Help 119 About Actions for Windows users WE Saving Data in SharePoint This section explains how to easily save the scanned image data in SharePoint and Office Live O Scan to Microsoft SharePoint IR 3 ea 7773 w amp 8 a fl Schedule 2007 Fl Schedule 2008 Accept Clear Cancel i Ready to Index 001 pdF 120 About Actions for Windows users Using the Q
99. ation used exclusively with the ScanSnap This program can perform text recognition only for PDF files created by using the ScanSnap It cannot perform text recognition for files created using Adobe Acrobat or other applications The optical character recognition has the following features Before performing text recogni tion check whether the documents you want to convert are suitable for conversion according to the following guidelines Scan to Word Suitable for conversion Documents created by using simple page layout with one or two columns Not suitable for conversion Documents created by using complex page layout comprised of diagrams tables and letters such as brochures magazines or newspapers Scan to Excel Suitable for conversion Simple tables in which every border connects to the outer frame Not suitable for conversion Documents with table without borders complex tables with too many borders nested tables containing sub tables diagrams graphs and charts photographs and characters written vertically Diagrams graphs and charts photographs and characters written vertically are not reproduced The following parameters may not be reproduced as they are in the original document It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters Character font and size Character and line spacing Underlined bold and italic characters Superscript subscript
100. aving to Rack2 Filer This section explains how to save PDF files created with the ScanSnap in Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately is required to use this function Rack2 Filer is a software program that converts paper documents and electronic documents into PDF files and manages them in a computer You can manage the documents as if you bind them store them on a cabinet shelf and browse them as if you flip through a book The following settings in ScanSnap Manager are disabled when the scanned image data is saved to Rack2 Filer Rename file after scanning Color high compression For information on how to use Rack2 Filer refer to the Rack2 Filer User s Guide 130 About Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Using the Quick Menu page 44 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Q
101. ayed Complete the interac tion with Cardiris before scanning another document Do not move delete or rename the scanned image data in other applications when the Quick Menu is displayed 228 About Actions for Mac OS users 8 Check the scanned card image and the text recognition result leo O m 2009_09_03_21_09_32 Card 1 of 1 Country of current business card United States 1095x631x32 2701K 300dpi Card Style button ABCD LIMITED Howard Brown Card image Send button Project Manager Software Research Format button 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com Company ABeD LIMITED First name Howard Last name Brown Title Project Manager Software Research Address 1234 FuncitonAvenue San Rose City zip State Country United States Recog nition Phone 9876541111 result Phone 2 000 000 0000 Mobile phone Fax 000 111 2222 E mail hbrown abcd com Web site Note Card toolbar a The current card image is displayed on the top right A list of already scanned business cards is displayed in the card toolbar The recognition result is displayed under the card image Do not exit Cardiris while setup or message window is open To recognize a business card of a different language from the one currently set in wv Cardiris click the Card Style button and change the country setting For detai
102. ble PDF OK Language OK Target pages OK First page OK All pages OK Option OK Multipage PDF whole batch in one PDF OK Generate one PDF file per n page s OK ee wisi for PDF file Ne OF Paper Paper size OK Automatic detection OK mi 11 in 216 x 279 4 mm ar ae 14 in 216 x 355 6 mm or A4 210 x 297 mm OK A5 148 x 210 mm OK A6 105 x 148 mm OK B5 JIS 182 x 257mm OK B6 JIS 128 x 182mm OK Post card 100 x 148 mm OK Business card 90 x 55 mm 55 x 90 mm OK Custom OK Multifeed OK None OK Check Length OK 313 Setting Items With Without the Quick Menu Setting Items With Without the Quick Menu Setting Item Using edi shit are Compression Compression rate OK 1 OK 2 OK 3 OK 4 OK 5 OK When using the Quick Menu you can start an application by selecting its action from the Quick Menu after scanning Therefore the Application tab is not displayed 314 Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap Item Specification Dimensions Width x Depth x Height Minimum 284 x 99 x 77 mm 11 2 x 3 9 x 3 1 in when ADF paper chute cover is closed Maximum 284 x 231 x 240 mm 11 2 x 9 1 x 9 4 in when ADF paper chute cover is open and the extension is extended Weight 1 4 kg approx 3 08 Ib Power cable connection
103. can use the ScanSnap as a copy machine by printing scanned image data directly with a printer By default the printer set in Set as Default Printer in Windows Control Panel is used You may change the settings and select another printer after scanning Depending on the document condition and scanning method the scanned image to be printed may have shadows appearing as lines on its edges 92 About Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Using the Quick Menu page 44 for more details about how to perform scanning using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Change settings for the Scan to Print If you do not want to change any settings go to Step 4 1 Move the mouse pointer to the amp mark on the Scan to Print icon and then select the Settings menu Scansnap 4 Page 1 1 arama Q Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer ROM can to Excel Scan Scan to SharePoint Scan to Rack2 Filer Scan to Picture Pow var Point R e Show Details gt The Scan to Print
104. canSnap in Various Ways for Mac OS users 4 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap When you select Simplex scan from the ScanSnap Manager menu the scan is M performed in Simplex mode even if Duplex Scan Double sided is set in Scanning side in the Scanning tab The document is scanned in Simplex mode 241 Using the ScanSnap in Various Ways for Mac OS users E Scanning Color Documents in Black amp White or Gray Mode By default the ScanSnap automatically recognizes whether scanned documents are color gray or black amp white and outputs color documents in color mode gray documents in gray mode and black amp white documents in black amp white mode If you want to scan color documents in gray or black amp white mode change the settings by following the procedure below 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 From the Color mode pop up menu in the Scanning tab select Gray or B amp W x Color Image ee Aj C Use Quick Menu Profile Recommended Small File i High Quality Standard f
105. canning side Gray BAN 0 Color high compression Hide a OK Cance Apply 3 Click the OK button to close the ScanSnap setup dialog box 140 Using the ScanSnap in Various Ways for Windows users 4 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 5 Press the Scan button on the ScanSnap The scanned document is output as highly compressed color image data 141 Using the ScanSnap in Various Ways for Windows users E Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data When you scan documents in Duplex mode with this function enabled both sides of the documents are scanned regardless of whether anything is printed on the back side or not When a blank side is scanned it is recognized as blank and the image data is automatically removed To remove blank pages change the settings by following the procedure below Almost blank documents with only a few characters Documents of only one color including black and without any patterns lines or characters The following types of documents may be recognized as blank pages When you scan such documents clear the Allow automatic blank page removal check box Also make sure to check the image data for accidentally removed pages when discarding
106. cause the skewed image is always corrected in such cases 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Click the Option button in the Scanning tab 2 File option F Paper Compression Specify the scanning mode you would like to use Image quality ER Normal Color Gray 150 dpi B amp W 300 dpi x Color mode E Auto Color Detection X Scanning side D Duplex Scan Double sided x E Continue scanning after current scan is finished Hide OK Cance Apply The Read mode option dialog box appears 144 Using the ScanSnap in Various Ways for Windows users 3 Select the Correct skewed character strings automatically check box Read mode option nen Brightness Black and White scanning only Light i Tomo Dark A A Normal Setting for text only document v Allow automatic blank page removal v Allow automatic image rotation Set the document with its face up Cancel Help 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Image data is output with skewed character
107. ch of small children not affect ScanSnap operation or cause any physical harm Be careful not to drop the ScanSnap when carrying it The bottom part of the ScanSnap may become hot when the ScanSnap is used but this does Part Numbers and Replacement Cycle of Consumables 287 Replacing the Pad Assy 2 itces d uavewias ice ded anee hwnd seeede at ealees 289 Replacing the Pick Roller 2 23 siseceuse es eet reed ee beeew bed oes eee PR SREY 293 286 Part Numbers and Replacement Cycle of Consumables Part Numbers and Replacement Cycle of Consumables The following table lists the part numbers and the standard replacement cycle of consumables No Part Name Part No Standard Replacement Cycle 1 PAD ASSY PA03541 0002 10 000 sheets or every year 2 PICK ROLLER PA03541 0001 100 000 sheets or every year yy Note that the suggested replacement cycles are guidelines when using A4 Letter wood free paper 80 g m 20 0lb as the cycle varies according to the paper type used Use only consumables specified by PFU LIMITED To obtain these parts contact your FUJITSU dealer or an authorized FUJITSU scanner service provider 287 Part Numbers and Replacement Cycle of Consumables You can check how many times consumables have been used by following the procedure below Wim 1 Select Check consumable supplies from the Right Click Menu Refer to Right Click Menu page 41
108. click the ScanSnap Manager icon 6 Currently saved profiles are displayed in a list Profile v A Standard D CardMinder a Searchable PDF OCRs during scan Po Scan to Folder EFA Scan to E mail Scan to Print Ge ABBYY Scan to Word ABBYY Scan to Excel ea ase Scan to PowerPoint R a Rack2 Filer 2 a Left click Left Click Menu example You can switch to the previously saved scan settings by selecting a profile from the Left Click Menu If you are not using the Quick Menu you can select a profile from the Left Click Menu For details about how to save and manage profiles refer to Saving Scan Settings page 56 Clear the Use Quick Menu check box in the ScanSnap setup dialog box to display the Left M Click Menu The Left Click Menu does not appear when this check box is selected f you use ScanSnap S1300 on the same computer previously used with ScanSnap models listed below saved profiles are carried over ScanSnap S1500 S1500M ScanSnap 510 ScanSnap S500 ScanSnap S300 42 How to Perform a Scan for Windows users How to Perform a Scan This section explains how to perform scanning with the ScanSnap E Preparation 1 Make sure that the power cable is connected to the ScanSnap properly 2 Make sure that the ScanSnap is connected to your computer properly You can turn the computer on before connecting the ScanSnap M There is no need to disconnect and recon
109. conversion is started r 7 OQO Converting the document Extracting the PDF page images 1 of 2 pages processed Cancel When the conversion is completed Word or Excel starts up displaying the converted document in the applicable format It is recommended to select Better Color Gray 200 dpi B amp W 400 dpi or higher resolution for Image quality in the Scanning tab in the ScanSnap setup window Word documents are saved in RTF format rtf and Excel documents in XLS format xls You cannot perform scanning when the Quick Menu is displayed Wait until the conver sion is over to scan another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 223 About Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window Refer to Without Using the Quick Menu page 177 for more details about how to perform scanning without using the Quick Menu 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Word or Scan to Excel Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File Hig
110. cs een neni 5 ScanSnap OVEVICW cccccssecccessececnsecccenseecensseesenseeeenneeess 14 Features of the ScanSnap ccccceeseeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeaaeneeeeeeeeseeeees 15 Parts and PUnCuOns vsiciicccsasicta icois cenupien eadcein ce eiedis aun ince eugene kinaua uii 18 SLA E E ches EAE E loiter eA tae dene aon S 18 Back fan 2 M0 eee his fu Oe AC e OP A OG tence et A A eh 19 System Requirements ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaaeeeeeeeeeeseeeeeeneaeees 20 WINGKOWS n E A S E enced Hewsest es 20 MEOR O Do E AEEA O E A E ETE E 23 Turning the ScanSnap ON OFF saaaasssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 25 Paper Sizes of Documents sssssssssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnen 26 How to Load Documents sssssssnnsnnnnnnnnnnnnnnnrnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnn 28 Basic Flow of Operations cccccseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeneeeeeeeeeenees 31 Installing the SOftWALE ccceeeeesssseeeeeeeeeeeeeeeeeeneeeeseaneeees 33 Bundled SOnwar cc nd sein tere atanan dr aaa eaa aA aeaaea anaiaren aaan es 34 Installing Scan to Microsoft SharePoint ccccccceeeesseeeeeeeeeeeeeeeeeees 35 Installing Trial Version of the Software cccceeeeeeeeeeeeeeeeeeeeeeeeeeees 37 Using the ScanSnap for Windows Users ces00 39 ScanSnap Manager Icon and Operations cccccceceeesseeeeeeeeeeeeeeseeaees 40 PIGHEG HG
111. cuments with a printer Convert catalogs and pamphlets into digital data and save them Simply press the Scan button to save the catalogs and pamphlets converted into digital data directly in pictures folder Quote text from your paper documents when you do not want to type it Simply press the Scan button and you can get the scanned image data text recognized and converted into a Word Excel or PowerPoint document File and organize a large number of business cards Simply press the Scan button and you can manage business cards with CardMinder Share the scanned document files through linkage with SharePoint Simply press the Scan button and you can save the scanned image data in SharePoint and Office Live e Convert your paper documents into digital data to conveniently manage and organize them Simply press the Scan button and you can save the scanned data directly in Rack2 Filer to manage and organize it The following are explanations on how to use Actions 73 About Actions for Windows users E Saving Data in a Specified Folder This section explains how to save the scanned image data in a shared folder By using this action you can save the scanned image data in a folder on the network to share information among others In addition you can inform others of the destination folder path by an e mail message automatically created with the path stated LP New Message File Edt View Insert Format
112. d Chinese traditional Korean Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page E5 Application Save 8 Scanning Q File option lft Paper Compression Specify the file options you would like to use File format GJ PDF pdf Target marked sections First marked section All marked sections E Convert to Searchable PDF OCR options Lanquage E English Target pages First page All pages 4 Click the OK button to close the ScanSnap setup dialog box 162 Using the ScanSnap in Various Ways for Windows users 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Scanning starts Text recognition is performed on marked character strings and the image data is saved as a PDF file with keywords It may take extra time to process text recognition depending on your computer system environment when you enable this setting The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolution Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Docume
113. d USB hub Did you start up ScanSnap Manager Windows If ScanSnap Manager is started up successfully the ScanSnap Manager icon 6 appears on the taskbar If ScanSnap Manager is started up successfully the ScanSnap Manager icon 6 appears in the Dock If ScanSnap Manager is not started do the following Windows Select Start menu gt All Programs gt ScanSnap Manager gt ScanSnap Manager to start up ScanSnap Manager Select Applications gt ScanSnap gt ScanSnap Manager from the Finder to start up ScanSnap Manager 270 Troubleshooting Checklist Symptom Check this Resolution Scanning does not start Is ScanSnap Manager running properly Windows If ScanSnap Manager is not running properly the ScanSnap Manager icon in the taskbar is displayed as 8 CEID If ScanSnap Manager is not running properly the ScanSnap Manager icon in the Dock is displayed as 6 If the ScanSnap is in sleep mode before turning the power off the ScanSnap may not be recognized by the computer when the power is turned on again Windows Did you resume the computer from hibernation mode Do the following 1 Update the ScanSnap Manager driver Select Start menu gt Control Panel gt System and Maintenance gt Device Manager In the Device Manager select Imaging devices right click ScanSnap S1300 and select Update Driver Software from t
114. d from the Left Click Menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 56 125 About Actions for Windows users 3 Change settings for the Scan to SharePoint If you do not want to change the settings go to Step 4 1 Click the Application Settings button ac Color Image A A C Use Quick Menu Profile Recommended Small File High Quality T Standard v E5 Application Save 8 Scanning File option F Paper Compression Selectthe application you would like to use Application Scan to SharePoint x Application Settings Add or Remove Hide a OK Cancel Apply gt The Scan to SharePoint Options dialog box appears 2 Change the setting For details about the Scan to SharePoint Options dialog box refer to ScanSnap Manager help Scan to SharePoint Options IV Save scanned images to file Cancel 3 Click the OK button to close the Scan to SharePoint Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box The ScanSnap setup dialog box also closes when you press the Scan button on the M ScanSnap 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 126 About Actions for Windows use
115. details about Print window refer to the ScanSnap Manager Help Printer B fa d D e D Presets Standard a at Y Copies M Collated Pages All if OFrom 1 to 1 P Paper Size A4 3 21 00 by 29 69 cm Orientation Ts fa f Scan to Print _ lin C Shrink to paper size Allow automatic rotation er iof E F Center the image and print M Save scanned image Fr Cancel rn 6 Click the Print button Printing is performed o After the Quick Menu is displayed and before the Print window is closed you cannot perform a scan with the ScanSnap Close the Print window before scanning the next document Do not move delete or rename scanned image data in other applications after the Quick Menu is displayed and before the Print window is closed 215 About Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window Refer to Without Using the Quick Menu page 177 for more details about how to perform scanning without using the Quick Menu 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 From the Application pop up menu in the Application tab select Scan
116. dialog box appears 2 Clear the Use Quick Menu check box Scan snap Color Image Scanner C Use Quick Menu Profile High Quality FY Standard g v 2 DE Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality CF Standard CardMinder Searchable PDF OCRs during scan Scan to Folder Scan to E mail Scan to Print k ABBYY Scan to Word amp ABBYY Scan to Excel ABBYY Scan to PowerPoint R gt Rack2 Filer Image quality ass Normal Color Gray 150 dpi B amp W 300 dpi Color mode Z Auto Color Detection Scanning side Duplex Scan Double sided Continue scanning after current scan is finished Add Profile Profile Management 4 Change the scan settings in each tab in the ScanSnap setup dialog box For details about each tab refer to the ScanSnap Manager Help 60 Setting the ScanSnap for Windows users 5 When you finish changing the settings for the selected profile click the OK button Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality l ZY A4 Color E Application Save i a File option F Paper Compression Specify the scanning mode you would like to use Image quality i Normal
117. differs from the screen examples in this manual operate by following the actual displayed screen Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual Windows 7 Windows Vista Windows XP Windows 2000 Windows Microsoft Office Word Excel PowerPoint SharePoint Office Live Internet Explorer Microsoft Live Mail Microsoft Windows Mail Microsoft Office Outlook Microsoft Outlook Express NET Framework Microsoft Entourage Mac OS Microsoft Windows 7 Starter operating system English Version Microsoft Windows 7 Home Premium operating system English Version Microsoft Windows 7 Professional operating system English Version Microsoft Windows 7 Enterprise operating system English Version Microsoft Windows 7 Ultimate operating system English Version Microsoft Windows Vista Home Basic operating system English Version Microsoft Windows Vista Home Premium operating system English Version Microsoft Windows Vista Business operating system English Version Microsoft Windows Vista Enterprise operating system English Version Microsoft Windows Vista Ultimate operating system English Version Microsoft Windows XP Professional operating system English Version Microsoft Windows XP Home Edition operating system English Version Microsoft Windows 2000 Professional operating system English Version
118. documents Documents written in an unsupported language Language other than Japanese English French German ltalian Spanish Chinese simplified Chinese traditional Korean Russian Portuguese Documents with complex layouts Documents with a large amount of image noise Documents with faint characters Documents with faded characters When you scan such documents clear the Allow automatic image rotation check box 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 146 Using the ScanSnap in Various Ways for Windows users 2 Click the Option button in the Scanning tab Scan Snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality pad Standard Es Application a File option Paper Compression Specify the scanning mode you would like to use Image quality ia Normal Color Gray 150 dpi B amp W 300 dpi Color mode IB Auto Color Detection Scanning side Duplex Scan Double sided Continue scanning after current scan is finished Conon OK f Cance Apply The Read mode option dialog box appears 3 Select the Allow automatic image rotation check box m Brightness Black and White scanning only Light L 1 Dark fi ti Lat at
119. dows users 3 Select None in Multifeed Detection E Application Save Scanning J File option F Paper Select paper Paper size Automatic detection gt Hide ok Cancel Apply Scanning documents of different widths or lenghts at the same time with Check Length selected results in scan failure due to detection of these documents as multifeeds Note that scanning Letter and A4 size documents together at the same time does not result in multifeed detection 4 Click the OK button to close the ScanSnap setup dialog box 5 Load documents in the ScanSnap 1 Align the edges of the documents 149 Using the ScanSnap in Various Ways for Windows users 2 Place the documents at the center of the ADF paper chute cover Place all documents over one another above the pick roller center Documents that are not placed above the pick roller cannot be fed Width of the pick roller Adjust the side guides to the widest document to be scanned Carefully load small documents that cannot reach the side guide straight into the ADF paper chute cover If the documents are skewed during scanning the quality of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in a different size than the or
120. e 183 230 About Actions for Mac OS users 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window The ScanSnap setup window also closes when you press the Scan button on the M ScanSnap 3 Load a business card in the ScanSnap Load the business card so that the front side faces the ADF paper chute cover Toscan multiple business cards load business cards in a pile Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides 6 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Cardiris window appears 231 About Actions for Mac OS users T Check the scanned card image and the text recognition result laoo 20090903210932 Card 1 of 1095x631x32 2701K 300dpi Card Style punO a aa ABCD LIMITED Howard Brown Card image Send button S oeit Project Manager Software Research Format button 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail horown abcd com Company ABeD LIMITED Q First name Howard Last name Brown Title Project Manager Software Research Address 1234 FuncitonAvenue San Rose City ze Card toolbar State Country United States Recognition Phone 9876541111 result Phone 2 000 000 0000 Mobile
121. e scan result is displayed without the Quick Menu appearing after scanning The interaction between the application and ScanSnap Manager ends once the application is no longer active rainy mA ScanSnap Organizer ScanSnap Automatically convert added PDF documents SY Home View Actions Sear Not active Eta pat Gy Dy So A Fa a n Editing Image Operation View Search cards at a C ch a c gt Active canner Int Exported Mobile ABCD LIMITED E Trash Howard Brown Full Name Keyword Saftioward Brown Project Manager Software Research wire ABCD cork 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com it Full Name Howard Brown E Company Abcd Limited Phone Number 987654 1111 E mail hbrown abed com The example above shows ScanSnap Manager automatically linking with CardMinder when CardMinder dialog box is in front active 66 Setting the ScanSnap for Windows users Always link when one of the above applications is running When ScanSnap Organizer CardMinder or Rack2 Filer is started the application specified for Application in the ScanSnap dialog box automatically switches to the running application In this case when you perform a scan by pressing the Scan button ScanSnap Manager automatically links with the active application in which
122. ed NET Framework 2 0 280 MB free disk space required Do not use the USB port on the keyboard or the monitor to connect the ScanSnap it may not function properly Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub It is required that the USB port and the USB hub comply with USB 2 0 to connect the ScanSnap with USB 2 0 Also the scanning speed slows down when the ScanSnap is connected with USB 1 1 Therefore use USB 2 0 port if your computer has one If the CPU or the memory do not meet the required specifications scanning speed will slow down The actual increase in disk space after installation and the required disk space for installation may differ from each other depending on your Windows system disk management A disk space approximately three times bigger than the resulting scanned file size is required when scanning documents 21 System Requirements The following shows the standard image data size when scanning a color document in simplex mode File format Compression rate Paper size PDF 3 A4 catalog Estimated image data size KB Color mode Auto Normal Better Best Excellent Color 415 4 268 7 410 6 838 4 3415 6 Gray 374 4 243 6 371 7 753 8 3015 0 B amp W 172 3 115 8 173 0 347 3 2504 0 Color high compression 217 5 162 5 226 2 159 9 22 System Requirements E Mac OS Operat
123. ed image data does not match Clear this check box when you want to keep the original page number order 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap One PDF file is created every time the number of pages specified in Step 3 has been scanned 155 Using the ScanSnap in Various Ways for Windows users E Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image data automatically and create a searchable PDF file To create searchable PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf Scan snap Color Image Scanner Use Quick Menu Profile Recommended SmallFile f High Quality r Standard SelectOCR E Set the marked text as a keyword for the PDF file E Convert to Searchable PDF OCR options All marked sections EN English zj 9 First page OK Cancel Apply 156 Using the ScanSnap in Various Ways fo
124. eeeeeeeeeeeeeeeeeeeeeees 305 Uninstalling on a Windows OS iiscanadessanctcetecncmarsvated tier cnduarueaceea ccnden ctewaeontnmeness 305 Uninstalling on a WAC OS x oat tre Bachan tac Sa tet he ee Saha ba idee i 307 Setting Items With Without the Quick Menu ccccseceessseeeeeeeeeees 311 Installation Specifications ccceeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 315 About Maintenance cccscecesseeeeeeeeeeeeeeeeeeeeneeeeeeenennees 316 INDEX asrina E a Na 317 13 ScanSnap Overview CQ PBPSmQPOOOW POV This chapter explains the features part names and functions system requirements and basic operations of the ScanSnap Features of the ScanSnap s 02005 c5ndd seats ieee ee Ee eed 15 Parts and FUNCIONS ea 2 tee eair e eda wees cite Patents Wu ene a a aes 18 System REQUIFEMENIS s 4 60 dod e 5 27 9 Som adele Met o8 OS baw dlelnn Lied TGs 20 Turning the ScanSnap ON OFF 6 254 svavaiwads sot ole bai adacue eee 25 Paper Sizes of Doc mentS 22 4 ances oo a iae a aa Be aa arate eee E 26 HowtoLoad Documents c lt 22 3430425 2626 a a E ieee sees d 28 Basic Flow of Operations nnana anaana aaa 31 Features of the ScanSnap Features of the ScanSnap The ScanSnap is a scanner that is capable of duplex double sided monochrome and color scanning The ScanSnap has the following features Turn documents into digital data by just pressing the Scan button You can tu
125. eeeeeeeeeetneeeeeeeeeeeeee 195 PDOUEACHONS i coiebse 5 ac cccceces chbidatecctttaceccbiledapacnidineaunidaneacnhiabedecceteencccbiaues 197 Saving Data in a Specified Folder cc cccccceceeeeeseeeeeceeeeeeeeeesenneeeeneeensenecs 198 Attaching Files to E Mail misran oaa a Geese adgbauinn Melanie 205 Using the ScanSnap as a Copy Machine cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 213 Converting into Word Excel DOCUMENTS ccceeeeeeeeeeeteeeeeeeeeeeenaaeeeeeeeeeeees 219 Scanning Business CardS cn ccts cancer ieorie ne unoaae ese i patna ceh shh iinnat esenee 226 saving Data Im IPO 3 o ck cian feed ued a aaa a oid Aaa tet ars nares cok te de na ieoa ia 235 Using the ScanSnap in Various Ways c eeeeeseeeeeeeeeeeeeeeeeeeeeeeeees 240 Scanning Only One Side of a DOCUMENT eeeeeetee eter ee eeeenaaaeeeeeeeeeeeee 240 Scanning Color Documents in Black amp White or Gray Mode n 242 Removing Blank Pages from the Scanned Image Data ceeeeeeeeees 244 Correcting Skewed Character StringS c ccceeeeeeeeeeeeeeeeeeeeeeeennaaeeeeeeeeeneee 246 Correcting the Orientation of Scanned Images ccceeeeeeeeeeeeetttteeeeeeeeeeeee 248 Scanning Documents of Different Widths or Lengths at the Same Time 250 scanning Long Pages x sce cistsiescstovexsdearenieis evalieidaveliey actkees eeeeeo Heveeeteeeeaeeeece 254 Saving Scanned Images in Multiple PDF Files ccc cceeee
126. eeeeeeeteeeeeeeeeeeeeeee 256 Creating Searchable PDF Files 2 c ccceeeseeeeeeeneceeeeteeeeeeneeseeeeneneeeenenes 258 Automatically Setting Keywords to PDF Files eeeeseeeeeeeeeeeeeeeeeeeeeeeees 261 TROUDIESNOOUING sisicsccisescccseccsssacccthelocisvaceicennccseneivestalecisctieee 266 Clearing Paper Jams cssccccccssssessssseeeeeeneeeeessseeeeeseeeeeeenseeseeeseesenos 267 Troubleshooting Checklist cccccccceeeeesseeeeeeeeeeeeeeeeeseeeeeeeeeeeeenaeeeeeees 269 Daily Care saa 280 Cleaning Materials aassssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne 281 Cleaning the Exterior of ScanSnap ssssssssssssnunsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ne 282 Cleaning the Inside of the ScanSnap ssssssssssusssnnsnnnnnnnnnnnnnnnnnnnnnnnnnnne 283 Consumables oiu a e a nin 286 Part Numbers and Replacement Cycle of Consumables 287 Replacing the Pad ASSy pa ccicscesaccestesiicseetcanntaetenentesen canecedeseauselansacetatness 289 Replacing the Pick Roller ssssssssssesesessseseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 293 12 Contents PADD ONIX sosina a a RE a 300 Updating ScanSnap Manager ccceccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 301 Updating on a Windows OS ci sa ccrdemccstecettte caw isc entnt Ant are Aaa 301 Updating ona Mac OS sik na ae e A AEEA TA A e EA ieee la Aaa 303 Uninstalling the Software ccccccseesseseeeeeeeeeeeeeeeeee
127. efer to How to Load Documents page 28 The scanned image data is too light or too dark Is the Brightness Black and White scanning only setting in Option in the Scanning tab set to the maximum value for Light or Dark Select the Scanning tab gt Option in the ScanSnap setup dialog box window and adjust Brightness Black and White scanning only Lines on the document are blurred Example Ruled lines on a table cannot be seen Are you scanning documents including handwritten or typed text tables or frames with ruled lines in color mode From the ScanSnap setup dialog box window select the Scanning tab gt Option and select the Setting for text only document check box If the problem still persists change Image quality setting 272 Troubleshooting Checklist Symptom Check this Resolution The scanning speed is Does your computer meet Confirm the system requirements very slow the recommended system For details about system requirements refer to requirements System Requirements page 20 Scanning speed will be slower whenever the recommended CPU and memory requirements are not met If this is the case disable the settings clear the check boxes of the following in the ScanSnap setup dialog box window to increase the scanning speed Scanning tab gt Option button Correct skewed character strings automatically check box Allow automatic ima
128. electthe application you would like to use Application 2J Scan to E mail Application Settings Add or Remove Hide OK Cane Appy You can also configure the profile by selecting Scan to E mail from the Profile drop v down list or from the Left Click Menu When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 56 88 About Actions for Windows users 3 Change settings for the Scan to E mail If you do not want to change any settings go to Step 4 1 Click the Application Settings button Ea Color Image Fath Cl Use Quick Menu Profile Recommended Small File High Quality Standard v E5 Application lt Save 8 Scanning File option F Paper Compression Selectthe application you would like to use Application J Scan to E mail x Application Settings Add or Remove Hide OK _ _ Cancel _ Apply gt The Scan to E mail Options dialog box appears 2 Change the settings For details about the Scan to E mail Options dialog box refer to ScanSnap Manager Help E Set a Document Open Password for PDF files V Save scanned images to file Attached file
129. ents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on documents with complex layouts or smudged documents 260 Using the ScanSnap in Various Ways for Mac OS users E Automatically Setting Keywords to PDF Files Character strings such as titles of black amp white documents can be set as keywords and used for a PDF file search Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered When you perform a scan the marked character strings are recognized and set as keywords for the PDF file Hereinafter a line drawn with a water based highlight pen is referred to as a marked section and a water based highlight pen as a highlight pen Sets text as a keyword for x the PDF file x
130. enu The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Scan snap Color Image Scanner C Use Quick Menu Profile f Recommended Small File High Quality Standard FH sA Application E Save fi Scanning File option C Paper js Compression Specify the scanning mode you would like to use wv This function is not available when the Use Quick Menu checkbox is selected 3 Select Profile Management from the Profile pop up menu ScanSnap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality 1 Standard Scan to Folder Scan to E mail s Application E Save E3 Scanning File option C Paper AEC Scan to Print i Scan to Word pes Cardiris iPhoto Letter Black and White Image quality Mi Normal Color Gray 150 dpi B amp W 300 dpi Color mode H Auto Color Detection Profile Management Scanning side Duplex Scan Double sided You can also display the ScanSnap Manager Profile Management window by select ing Profile Management from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap Manager Profile Management window appears 192 Setting the ScanSnap for Mac OS users kl 4 Select the profile you want to delete from the list and click the
131. enu check box in the ScanSnap setup dialog box window Open the ScanSnap setup dialog box window by the following procedure Right click the ScanSnap Manager icon 6 or 6 on the taskbar and select Scan Button Settings In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click 5 in the taskbar Click the ScanSnap Manager icon 6 or 5 in the Dock while pressing the control key on the keyboard and select Settings 31 Basic Flow of Operations Using the Quick Menu Without Using the Quick Menu Select a profile Grp Uke Profile B Scan to Folder FQ cocrirce yp Sean to E mail PU svete PDF OCRs during scan Scan to Print ag Scan to Folder Eb Scan to Word ysn to E mail amp SERRER e z GE scan to Print ET Cois ket iPhoto Press the Scan button to scan the document Select an action to be performed from the Quick Menu The selected item is performed When the ScanSnap is interacting with an application the application dialog box window appears Scan to E mail Scan to Folder Scan to Print Scan to Picture Folder Windows only 32 Installing the Software i ta th th ti ti tn This chapter provides a brief summary of the bundled software and explanation on how to install Scan to Microsoft SharePoint and trial version of the software Refer to Getting Started for information on how to install the other software from the ScanSnap Setup DVD ROM
132. enu check box is selected 3 Select Profile Management from the Profile drop down list DE Scan snap Color Image Scanner Use Quick Menu Profile Standard n EI CardMinder E Application i Save Scanning File option F Paper f Compre Searchable PDF OCRs during scan Scan to Folder Specify the scanning mode you would like to use S Scan to E mail Scan to Print Recommended Small File High Quality Scanning side Image quality Ei Normal Color Gray 150 dpi B amp W 300 dpi Ek ABBYY Scan to Word Gh ABBYY Scan to Excel Colormode ZJ Auto Color Detection ub ABBYY Scan to PowerPoint R Duplex Scan Double sided fig Rack2 Filer Letter Black and White Continue scanning after current scan is finished Profile Management You can also display the ScanSnap Manager Profile Management dialog box by selecting Profile Management from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap Manager Profile Management dialog box appears 64 Setting the ScanSnap for Windows users 4 Select the profile you want to delete from the list and click the Delete button ScanSnap Manager Profile Management f Cardminder 4 y Searchable PDF OCRs during scan a a Scan to Folder Fg Scan to E mail a w
133. equired specifications scanning speed will slow down A disk space approximately three times bigger than the resulting scanned file size is required when scanning documents The following shows the standard image data size when scanning a color document in simplex mode File format Compression rate Paper size PDF 3 A4 catalog Estimated image data size KB Color mode Auto Normal Better Best Excellent Color 415 4 268 7 410 6 838 4 3415 6 Gray 374 4 243 6 371 7 753 8 3015 0 B amp W 172 3 115 8 173 0 347 3 2504 0 24 Turning the ScanSnap ON OFF Turning the ScanSnap ON OFF This section explains how to turn the ScanSnap ON OFF The ScanSnap is turned ON OFF in conjunction with the computer Therefore you do not have to worry about turning the power ON OFF as long as the ScanSnap is connected to a computer Turning the ScanSnap on Open the ADF paper chute cover when the computer is turned on The Scan button lights in blue indicating that the ScanSnap is turned on With some computers the initialization of the ScanSnap may be performed several times when the computer is started up Turning the ScanSnap off Turn off the computer or close the ADF paper chute cover Close the ADF paper chute cover after storing the extension away It may take two to three minutes until the light of the Scan button goes out after the comput
134. er Options dialog box appears 100 About Actions for Windows users 2 Change the settings For details about the Scan to Picture Folder Options dialog box refer to ScanSnap Manager Help Save scanned images to file Show preview Corea Heb 3 Click the OK button to close the Scan to Picture Folder Options dialog box 4 Click the Scan to Picture Folder icon ScanSnap 4 Page 1 1 A a aA aG Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word rganizer amp O l a Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filg Scan My fistre PowerPoint R amp Show Details The Scan to Picture Folder dialog box appears If you clear the Show preview check box in Step 3 the scanned image data is directly saved in the pictures folder 101 About Actions for Windows users 5 Check the scanned image in the Scan to Picture Folder dialog box You can rename the file in this dialog box For details about the Scan to Picture Folder dialog box refer to ScanSnap Manager Help a 4 Scan to Picture Folder Specify file name File name 17 2 File Ad History Serialize Combined file size 1 19 MB Specify destination folder Save in C Users Pictures S canSnap History Browse Save scanned images to file E Do not show this dialog again Prev
135. er Profile Management fz CardMinder z Ty Searchable PDF OCRs SS a Scan to Folder e Delete a Scan to E mail Scan to Print up Kap assw Scan to Word E Down haw Scan to Excel Help ABBYY Scan to PowerPoint R Rack2 Filer a The Rename dialog box appears 5 Type in a new name and click the OK button Rename Name Letter Black and White Co The profile is renamed ScanSnap Manager Profile Management aD CardMinder i Ty Searchable PDF OCRs during scan al Scan to Folder Fb Scan to E mail Rename Delete Scan to Print U Eha Scan to Word LLLI Mil ABBYY Scan to Excel Help _ABBYY Scan to PowerPoint R Close 2 Filer Letter Black and White 6 Click the Close button to close the ScanSnap Manager Profile Management dialog box 63 Setting the ScanSnap for Windows users Deleting Profiles 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box ScanSnap olor Image Scanne Use Quick Menu Recommended Profile l EY Standard Small File High Quality Compression Specify the scanning mode you would like to use v This function is not available when the Use Quick M
136. er mild detergent or air spray 294 Replacing the Pick Roller T Remove the pick roller from the pick roller shaft Pull out the shaft from the pick roller lifting up the retaining clip Pick roller shaft Pick roller Lifting the retaining clip with your fingernail may hurt or damage your fingernail 2 If you cannot lift it successfully use a paper clip Tt 8 Attach the new pick roller to the shaft Insert the pick roller shaft aligning the drive pin with the groove on the new pick roller Drive pin Pick roller Pick roller shaft 295 Replacing the Pick Roller 9 Install the pick roller shaft in the ScanSnap Insert the right end of the shaft into the bushing right and set the shaft into the slot gradually by lowering it Pick roller shaft _ Pick roller 1 O secure the bushing left by rotating it in the direction of the arrow i Bushing ne Pick roller shaft Pick roller Confirm that the pick roller shaft is attached properly Otherwise paper jams or other feeding errors may occur 296 Replacing the Pick Roller 11 Attach the sheet guide to the ScanSnap Hold the squeeze clips on the right of the sheet guide between your fingers and attach the sheet guide Squeeze clip Squeeze clip The sheet guide makes a clicking sound when the squeeze clips fix into position Make sure that the sheet guide is completely locked in Otherwise paper
137. er is turned off ScanSnap sleep mode When the ScanSnap has not been in operation for one minute while the power is on it enters sleep power saving mode The ScanSnap internal lamp switches off in sleep mode 25 Paper Sizes of Documents Paper Sizes of Documents Paper sizes of documents are as follows Standard office paper postcards business cards Paper type Standard office paper postcards business cards Weight 64 to 104 7 g m 17 to 28 Ib Size Width 50 8 to 216 mm 2 to 8 5 in Length 50 8 to 360 mm 2 to 14 17 in Maximum long page scanning 216 x 863 mm 8 5 x 34 in Long page scanning is available only when the Scan button on the ScanSnap is pressed for three seconds or longer Documents handwritten in pencil may be smeared during the scan Also dirt accumulating on the rollers may cause feeding errors When you scan such documents clean the rollers as often as possible For details about cleaning refer to Cleaning the Inside of the ScanSnap page 283 Do not scan the following types of documents Documents with paper clips or staples remove clips and staples to scan these documents Documents with wet ink scan documents after the ink dries completely Documents larger than 216 x 863 mm 8 5 x 34 in width x length Materials other than paper such as fabric metal foil transparencies or plastic cards Documents with photographs or sticky notes at
138. ert documents into Word Excel or PowerPoint files 3 Click the OK button to close the ScanSnap setup dialog box M The ScanSnap setup dialog box also closes when you press the Scan button on the ScanSnap 4 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 5 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 109 About Actions for Windows users 6 Click the Scan to Word Scan to Excel or Scan to PowerPoint R icon Scan snap 4 Page 1 1 Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Organizer scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan to Picture PowerPoint R Folder amp Show Details When JPEG jpg is selected for File format in the File option tab in the ScanSnap setup dialog box scanned data cannot be converted into a Word Excel or PowerPoint file The following dialog box appears and the image data conversion to Word Excel or PowerPoint files starts e ABBYY FineReader for ScanSnap TM 4 1 Register your copy of ABBYY FineReader and receive the following benefits Free technical support Infomation about new versions of ABBYY products Reading im O image s errant 2 image s left When the conversion is completed Word Excel or PowerPo
139. es 5 Press the Scan button on the ScanSnap Scanning of the business card starts When scanning is completed the Quick Menu appears 6 Click the Scan to CardMinder icon Scan snap 4 Page 1 1 Alala 2 amp Scan to ScanSnapf Scan to CardMinder f Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan to Picture Power Point R k y Show Details CardMinder starts up 115 About Actions for Windows users You cannot perform a scan when the Quick Menu is displayed Complete the interaction with CardMinder before scanning another document Do not move delete or rename the scanned image data in other applications when the Quick Menu is displayed T Check the scanned card image and the text recognition result ABCD LIMITED Howard Brown Project Manager Software Research wwwABCD com 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com pg IK m 7 Ea m D 3 runme foon hbrown abcd com For details about the functions of CardMinder and how to use it refer to CardMinder User s Guide and CardMinder Help 116 About Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setu
140. ess the Scan button on the M ScanSnap 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 97 About Actions for Windows users 6 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Scan to Print dialog box appears If the Show Print dialog check box is cleared in Step 3 printing is immediately perfomed T Check the scanned image in the Scan to Print dialog box You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed For details about the Scan to Print dialog box refer to ScanSnap Manager Help Scan to Print Find printer Name fia e Print options Copies 15 Same size Scaling down Same size v Allow automatic rotation V Center the image and print V Keep data used for printing as files Wl F Do not show this dialog again Preview 8 Click the Print button Printing is performed Scanning cannot be performed when the Scan to Print dialog box is displayed Close Q the Scan to Print dialog box before scanning the next document Do not move delete or rename the scanned image data in other applications when the Scan to Print dialog box is displayed 98 About Actions for Windows users E Saving Files to P
141. esult in scanning error As a guideline clean the inside of the ScanSnap every 200 sheets scanned Note that this guideline varies depending on the types of documents you scan For instance it may be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently fused Clean the inside of the ScanSnap following the procedure below The glasses inside the scanner become very hot when the ScanSnap is used Before you start cleaning the inside of the scanner make sure to turn off the power unplug the power cable from the AC outlet or the USB bus power cable from the computer and wait at least 15 minutes for the scanner to cool down When you perform cleaning make sure that the inside of the ScanSnap is free of any foreign object and be careful not to get your hand or the cloth caught on the pick spring metal part as a deformed pick spring metal part may cause injury Do not use water or mild detergent to clean the inside of the ScanSnap 1 Pull the ADF release tab to open the ADF top section ADF release tab 283 Cleaning the Inside of the ScanSnap 2 Clean the following locations with a cloth lightly moistened with Cleaner F1 Pick spring metal part Idler roller x 4 Eject roller x 2 Pad assy Feed roller x 2 Pick roller White backing strip x 2 Including the one on the ADF top section Glass x 2 Includi
142. etc or hair caught inside the ScanSnap when removing jammed documents Be careful of burns as the surface of the scan glass gets hot when the ScanSnap is used Clean the inside of the ScanSnap by following the guidelines in Cleaning the Inside of the v ScanSnap page 283 1 Remove the document from the ADF paper chute cover 2 Pull the ADF release tab to open the ADF top section ADF paper chute cover ADF top section ADF release tab 267 Clearing Paper Jams 3 Remove the jammed document ADF paper chute cover You should hear the ADF top section click when it returns to its original position Make sure that the ADF top section is completely closed Otherwise paper jams or other feeding errors may occur 268 Troubleshooting Checklist Troubleshooting Checklist This section explains the problems that may occur while using the scanner and how to resolve them Please check the following items before you request a repair If the problem persists after going through these items contact the dealer where you purchased the scanner or an authorized FUJITSU scanner service provider 269 Troubleshooting Checklist Symptom Check this Resolution The ScanSnap cannot Are the power cable USB bus Check that the power cable USB bus power cable be turned on power cable and USB cable and USB cable are connected correctly connected correctly When using a USB hub check the hub s
143. f the e mail software Windows 7 Windows Vista 1 In Internet Explorer select the Tools menu gt Internet Options gt the Programs tab gt the Set programs button gt Set your default programs The Set default programs dialog box appears 2 Select an e mail program you want to use from Programs 3 Select Set this program as default and click the OK button Windows XP Windows 2000 The e mail program selected in Internet Explorer Tools menu gt Internet Options gt the Programs tab gt E mail drop down list is used If no e mail program is selected select an e mail program you want to use in the E mail drop down list E mail programs that cannot be selected here cannot be used Confirmed e mail programs Windows Live Mail Windows XP or later Microsoft Windows Mail for Windows Vista Microsoft Office Outlook 2003 2007 Microsoft Outlook Express V6 0 Thunderbird version 2 0 0 16 83 About Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Using the Quick Menu page 44 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 Up to ten files can be attached to an e mail message When you scan multiple sheets
144. fer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 Select either Recommended or High Quality button x Scan snap Color Image Scanner M Use Quick Menu Recommended C Smallfie _ High Quality Customize gt pi Detail J Apply Q It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup window when you scan business cards 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window M The ScanSnap setup window also closes when you press the Scan button on the ScanSnap 227 About Actions for Mac OS users 5 Load a business card in the ScanSnap Load the business card so that the front side faces the ADF paper chute cover To scan multiple business cards load business cards in a pile Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides 6 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 7 Click the Cardiris icon Te tv Click the icon of the application to interact with the ScanSnap The Cardiris window appears You cannot perform scanning when the Quick Menu is displ
145. folder By using this action you can save the scanned image data in a folder on the network to share information among others In addition you can inform others of the destination folder path by an e mail message automatically created with the path stated The application configured in Mail when you start up Mail and select Mail menu gt Prefer ences gt General button gt Default email reader is used as the e mail program The following e mail programs are supported Mail Microsoft Entourage 2004 for Mac Microsoft Entourage 2008 for Mac 198 About Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window Refer to Using the Quick Menu page 173 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Click the Scan to Folder icon Scan to Folder p a i a E T BY be amp fi amp A tv Click the icon of the application to interact with the ScanSnap The Scan to Folder window appears 199 About Actions for Mac OS users 4 Check the scanned image in the Scan to Folder window
146. from the Quick Menu and finish the process or close the Quick Menu before you perform the next scan Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 176 How to Perform a Scan for Mac OS users E Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu 1 Check that the ScanSnap Manager icon 6 is displayed in the Dock If the ScanSnap Manager icon 6 is not displayed from the Finder select Applications and double click ScanSnap gt ScanSnap Manager to start up ScanSnap Manager If the ScanSnap Manager does not appear in the Dock when Mac OS is started up select Accounts gt My Account gt Login Items gt gt ScanSnap Manager in the System Preferences window to add ScanSnap Manager 2 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 3 Clear the Use Quick Menu checkbox Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard H Ay When the Use Quick Menu checkbox is selected you cannot specify an action to be executed after scanning or an application to link with Refer to Using the Quick Menu page 173 to select an action from the Quick Menu after documents are sc
147. ganizer OK OK OK OK CardMinder OK OK OK OK ABBYY FineReader for ScanSnap OK OK OK OK Scan to Microsoft SharePoint OK OK OK OK OK Supported 1 Service Pack 2 or later required 2 Service Pack 4 or later required Computer Recommended Intel Core 2 Duo 2 2 GHz or higher Minimum Intel Pentium 4 1 8 GHz Memory Windows 7 32 bit 1 GB or more Windows 7 64 bit 2 GB or more Windows Vista Windows XP Windows 2000 512 MB or more 1 GB or more recommended Display resolution 800 x 600 or higher is required When the font size is large some screens may not be displayed properly In that case use a smaller font size 20 System Requirements Hard disk space ScanSnap Manager 480 MB ScanSnap Organizer 690 MB CardMinder 280 MB ABBYY FineReader for ScanSnap 600 MB Scan to Microsoft SharePoint 147 MB When installing ScanSnap Organizer or Scan to Microsoft SharePoint in Windows XP Windows v 2000 the following software is also installed For Windows XP If INET Framework 3 0 or later is not installed the following software is installed at the same time when installing ScanSnap Organizer or Scan to Microsoft SharePoint NET Framework 3 0 500 MB free disk space required For Windows 2000 If NET Framework 2 0 or later is not installed the following software are installed at the same time when installing Scan to Microsoft SharePoint Windows Installer 3 1 15 MB free disk space requir
148. ge Rotation Compression 3 The ScanSnap Manager Image scanning and file saving dialog box automatically closes after saving the image data of the last page scanned Hiding the Scanning Progress Status You can change the settings to hide the ScanSnap Manager Image scanning and file saving dialog box by following the procedure below 1 Select Help gt Preferences from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap Manager Preferences dialog box appears 69 Setting the ScanSnap for Windows users 2 In the Status Display tab clear the Show the scan progress status recommended check box and click the OK button z ScanSnap Manager Preferences x Automatic Linkage Status Display B Notice of communication status Select whether to notify of the ScanSnap s communication status with a Show scan progress status Select whether to show the scan progress status V Show the scan progress status recommended x jd Cancel Help The ScanSnap Manager Image scanning and file saving dialog box is hidden from next scanning on When the scanning progress status dialog box is hidden the ScanSnap Manager icon alter M nates between 6 6 for USB bus powered connection and 9 70 Setting the ScanSnap for Windows users E About the ScanSnap s Com
149. ge rotation check box File option Tab Set the marked text as a keyword for the PDF file check box Convert to Searchable PDF check box Is the ScanSnap connected Connect the ScanSnap to USB 2 0 port if your via USB 1 1 port computer has one Note If USB 1 1 port is USB hub must also support USB 2 0 interfaces if used scanning speed may you are using USB hub 1 be very slow when a large amount of data is transferred Are you trying to perform a Wait for the computer to completely start up and scan right after the startup perform the scan of your computer or login when the computer has not completely started up Multifeed errors occur Is the pad assy dirty Clean the pad assy frequently For information on how to clean the pad assy refer Note Multifeed error to Cleaning the Inside of the ScanSnap page 283 is an error that occurs when two or more sheets are fed simultaneously into the scanner Is the document stack Keep the thickness of sheets you are loading under thicker than 1 mm 1mm Is the pad assy worn out Replace the pad assy For information on how to replace the pad assy refer to Replacing the Pad Assy page 289 273 Troubleshooting Checklist Symptom Check this Resolution Paper is not fed It stops midway Is the pick roller dirty Clean the pick roller For information on how to clean the pick roller refer to Cleaning the I
150. ges 1 Load the document in the ScanSnap For details about document types that can be loaded refer to Paper Sizes of Documents page 26 Long page documents should be loaded one sheet at a time the ADF paper chute cover Take note of the following when scanning long page documents Loading Hold the sheet with your hands to prevent it from falling off the ADF paper chute cover Removing Make sure that there is enough space where the sheet exits the ScanSnap and pick up the ejected sheet with your hands so that it does not fall off the unit where you placed the ScanSnap 254 Using the ScanSnap in Various Ways for Mac OS users 2 Press the Scan button on the ScanSnap for three seconds or longer until it flashes in blue Scanning starts When you scan the first page as a long page and continue scanning the rest of the pages is also scanned as long pages When Image quality Excellent is specified in the Scanning tab the error message shown below appears indicating that Long page scanning cannot be performed ScanSnap Manager Long page scanning is not available when Excellent is specified for Image quality Select a different item in Image quality and try again Gorm The current settings are ignored and the following settings are used when you perform a long page scanning Multifeed Detection None Paper size Automatic detection 255 Using the ScanSnap in Vari
151. gress ScanSnap Manager Image scanning and file saving Scanning Image from ScanSnap a pe Stop Scanning completed Page Duplex Auto Color Normal PDF Automatic detection Skip blank page Rotation Deskew Compression 3 When scanning is completed the corresponding action of the selected profile is performed By default documents are scanned by the following settings Image quality Normal Color mode Auto Color Detection Scanning side Duplex Scan For information on how to change scan settings refer to Changing the Scan Settings page 181 Before scanning documents of printed or handwritten text select the Scanning tab gt Option button gt Setting for text only document checkbox in the ScanSnap setup window The application that starts after scanning varies depending on what is selected in the Application tab in the ScanSnap setup window For details refer to the ScanSnap Manager Help The output image may slightly differ from the original document in size When Cardiris is started and becomes active Cardiris selected in the menu ScanSnap Manager automatically links with the active application the settings of which are used for scanning Automatic linkage is disabled when the application is not active For information on automatic linkage refer to Automatic Linkage with Applications page 194 179 How to Perform a Scan for Mac OS users E Finishing ScanSnap Operation Exiting ScanSnap M
152. h Quality Standard a s Application Save ie Scanning F File option L Paper d Compression Select the application you would like to use Application k Scan to Word B Add or Remove Itis recommended to select Auto or Best for Image quality in the Scanning tab in vi the ScanSnap setup window when you convert documents into Word or Excel files You can also set the profile by selecting Scan to Word or Scan to Excel from the Profile pop up menu or from the Profile menu When you save the desired settings as profiles they can be selected from the Profile menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 183 224 About Actions for Mac OS users 3 Click the Apply button in the ScanSnap setup window 4 Click the 9 button in the upper left corner or press the esc key to close the ScanSnap setup window The ScanSnap setup window also closes when you press the Scan button on the M ScanSnap 3 Load the document into the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Scanning starts The following window appears and conversion is started ee a _ OQO Converting the document Extracting the PDF page images 1 of 2 pages processed Cancel When the conversion is comp
153. he displayed menu If this does not improve the situation perform Step 2 2 Turn the ScanSnap off and on again Wait at least five seconds before turning the scanner on If this does not improve the situation perform Step 3 3 When using a USB hub directly connect the ScanSnap to your computer If this does not improve the situation perform Step 4 4 Restart your computer If none of the above solutions resolves the problem uninstall and re install ScanSnap Manager For information on how to uninstall ScanSnap Manager refer to Uninstalling on a Windows OS page 305 1 Turn the ScanSnap off and on again Wait at least five seconds before turning the scanner on If this does not improve the situation perform Step 2 2 When using a USB hub directly connect the ScanSnap to your computer If this does not improve the situation perform Step 3 3 Restart your computer If none of the above solutions resolves the problem uninstall and re install ScanSnap Manager For information on how to uninstall ScanSnap Manager refer to Uninstalling on a Mac OS page 307 When you want to perform a scan after resuming the computer from hibernation mode move the mouse or press any key before performing a scan CEID Did you resume the computer from sleep mode When you want to perform a scan after resuming the computer from sleep mode move the mouse or press any key before performing a scan 271
154. ht Click Menu For more details refer to Right Click Menu page 41 Do not connect and disconnect the ScanSnap and other USB devices during scanning Do not close the ADF paper chute cover during scanning Do not switch users during scanning Doing so will cancel scanning The Scan button on the ScanSnap flashes blue during scanning The following dialog box appears to show the scanning process r ScanSnap Manager Image scanning and file saving amp Scanning Image from ScanSnap Stop p an Scanning completed Page Duplex Auto Color Normal PDF Auto size Skip blank page Rotation Compression 3 The Quick Menu appears when scanning is completed 8 From the Quick Menu click an icon for the item to be performed Scan snap aT Aa we amp Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Organizer ROA can to Excel can to can to SharePoint Scan to Rack2 Filer Seni to ie ture Pow Se int R Folder amp Show Details The corresponding action of the selected item is performed Item Description f Scan to ScanSnap ScanSnap Organizer displays the scan result and PDF or ail Organizer 1 JPEG files are created from the scanned image data The files are saved in a folder on your computer specified in ScanSnap Organizer For details about how to operate ScanSnap Organizer refer to the ScanSnap Organizer User s Guide
155. ick the OK button to close all open windows 5 Click the Apply button in the ScanSnap setup window 6 Click the amp 3 button in the upper left corner or press the esc key to close the ScanSnap setup window T Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 8 Press the Scan button on the ScanSnap Image data is output with skewed character strings corrected 247 Using the ScanSnap in Various Ways for Mac OS users E Correcting the Orientation of Scanned Images In an office environment it is often the case that a single batch contains same size documents of different page orientations Moreover the reverse sides of double sided documents in calendar style are printed upside down The ScanSnap is able to automatically rotate each page to its correct orientation for such document batches To rotate document pages to their correct orientations change the settings by following the procedure below This function determines document orientation based on the characters printed on the documents so it may not work properly for the following document types Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow or charac ters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few charac
156. icture Folder This section explains how to save scanned image data in the pictures folder The following folder is set as the Pictures folder by default M Windows 7 Windows Vista Drive name such as C Users lt user name gt Pictures ScanSnap Windows XP Windows 2000 Drive name such as C Documents and Settings lt user name gt My Documents My Pictures ScanSnap 99 About Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Using the Quick Menu page 44 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Change settings for the Scan to Picture Folder If you do not want to change settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to Picture Folder icon and then select the Settings menu Scan snap 4 Page 1 1 on A Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print can to Organizer Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Sei us Hitis Power Point R v Show Details gt The Scan to Picture Fold
157. iew A In Specify destination folder you can change the destination folder to a folder other than wy the pictures folder 6 Click the Save button The scanned image data is saved in the pictures folder After the Quick Menu is displayed and before the Scan to Picture Folder dialog box is Q closed you cannot perform a scan with the ScanSnap Close the Scan to Picture Folder dialog box before scanning the next document Do not move delete or rename scanned image data in other applications after the Quick Menu is displayed and before the Scan to Picture Folder dialog box is closed 102 About Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Without Using the Quick Menu page 49 for more details about how to perform scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Picture Folder Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality E Standard E Application Save 8 Scanning 3 File option F Paper s Compression Selectthe application you w
158. iginal If you have difficulties in scanning the documents straight it is recommended to scan documents in several batches documents of the same width being in the same batch and enable continuous scanning Note that documents that cannot be guided by the side guide may cause paper jams 150 Using the ScanSnap in Various Ways for Windows users 6 Press the Scan button on the ScanSnap gt The size of all output image conforms to the respective document sizes a ae aD If the document is scanned skewed the output image may be a different size than the original document 151 Using the ScanSnap in Various Ways for Windows users E Scanning Long Pages Documents up to 863 mm 34 in in length can be scanned The following explains how to scan long pages 1 Load the document in the ScanSnap For details about document types that can be loaded refer to Paper Sizes of Documents page 26 Long page documents should be loaded one sheet at a time in the ADF paper chute cover Take note of the following when scanning long page documents Loading Hold the sheet with your hands to prevent it from falling off the ADF paper chute cover Removing Make sure that there is enough space where the sheet exits the ScanSnap and pick up the ejected sheet with your hands so that it does not fall off the unit where you placed the ScanSnap 152 Using the ScanSnap in Various Ways for Windows use
159. iler V5 0 or later recommended bundled model or sold separately is installed 47 How to Perform a Scan for Windows users Before scanning documents of printed or handwritten text select the Scanning tab gt Option button gt Setting for text only document check box from the ScanSnap setup dialog box For information on how to change scan settings refer to Changing the Scan Settings page 53 The output image may slightly differ from the original document in size When either ScanSnap Organizer CardMinder Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately starts up and becomes active ScanSnap Manager automatically links with the active application the settings of which are used for scanning Automatic linkage is disabled when the application is not active or when you exit the application For information on automatic linkage refer to Automatic Linkage with Applications page 66 Scanning cannot be performed when the Quick Menu is displayed Either select an item from the Quick Menu and finish the process or close the Quick Menu before you perform the next scan Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 48 How to Perform a Scan for Windows users E Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Men
160. indow select the Scanning tab gt Option and clear the Allow automatic blank page removal check box Scanned image data is skewed Are the documents fed into the ADF with a skew of more than 5 degrees The Correct skewed character strings automatically function can correct skewed images up to 5 degrees Neatly align the document edges with the side guides so that the document skew does not exceed this limit For information on how to load documents refer to How to Load Documents page 28 For details about the Correct skewed character strings automatically check box refer to the ScanSnap Manager Help Is there a problem with the document Depending on the contents of the document the Correct skewed character strings automatically function may not work properly For details about Correct skewed character strings automatically check box refer to the ScanSnap Manager Help The scanned image data is not displayed in correct orientation when Allow automatic image rotation is enabled Is there a problem with the document Depending on the contents of document the automatic image rotation may not work properly For details about the Allow automatic image rotation check box refer to the ScanSnap Manager Help The scanned image data cannot be read The current settings cannot be saved as a new profile Have you scanned documents written in small letters
161. ing system MacOS X v10 6 MacOS Xv10 5 Mac OS X v10 4 Mac OS X v10 6 Mac OS X v10 5 Mac OS X v10 4 1 1 1 Bundled software ScanSnap Manager OK OK OK Cardiris OK 2 OK OK ABBYY FineReader for OK OK OK ScanSnap OK Supported It is recommended to apply the latest updates to the Mac OS 2 Rosetta must be installed to use Cardiris You can install Rosetta from the Optional Installs package on the Mac OS installation disk Computer Recommended Intel Core 2 Duo 2 4 GHz or higher Minimum Intel Core Duo 1 83 GHz PowerPC G5 1 6 GHz Memory Mac OS X v10 6 1 GB or more Mac OS X v10 5 Mac OS v10 4 512 MB or more 1 GB or more recommended Display resolution 1024 x 768 or higher is required Hard disk space ScanSnap Manager 600 MB Cardiris 150 MB ABBYY FineReader for ScanSnap 570 MB 23 System Requirements It is recommended to apply the latest updates to Mac OS Do not use the USB port on the keyboard or the monitor to connect the ScanSnap it may not function properly Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub It is required that the USB port and the USB hub comply with USB 2 0 to connect the ScanSnap with USB 2 0 The scanning speed slows down when the ScanSnap is connected with USB 1 1 Therefore use USB 2 0 port if your computer has one If the CPU or the memory do not meet the r
162. ings 1 Open the ScanSnap setup dialog box Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box is displayed You can display ScanSnap setup dialog box by the following ways Double click the ScanSnap Manager icon Press Ctrl Shift and Space keys simultaneously 2 Click the Detail button to switch to the detail view mode Outline view Detail view Bes ees Scansnap ScanSnap Use Quick Menu Profile canna cage E Standard M E Standard m ok Cance Apply E Seve 3 Scanning 3 File option R Peper a Compression Image quality E Normal Color Gray 150 dpi B amp W 300 dpi Colormade E Auto Color Detection Scanning side B DuplexScan Double sided gt Continue scanning after current scan is finished Option Hide _ 0k Cancel Apply The ScanSnap setup dialog box retains the display status from the last time the M ScanSnap was used For example if it was closed in detail view mode the dialog box is displayed in detail mode next time you open it 53 Setting the ScanSnap for Windows users 3 Change the scan settings in each tab in the ScanSnap setup dialog box The following items can be changed in each tab For details refer to the ScanSnap Manager Help Applica
163. int starts up and the conversion result is displayed It is recommended to select Better Color Gray 200 dpi B amp W 400 dpi or higher resolution for Image quality in the Scanning tab in the ScanSnap setup dialog box Word documents are saved in DOC format doc Excel documents in XLS format xls and PowerPoint documents in PPT format ppt You cannot perform a scan when the Quick Menu is displayed Wait until the conversion is over to scan another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 110 About Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Without Using the Quick Menu page 49 for more details about how to perform scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R aes Scan snap Color Image Scanner Cl Use Quick Menu Profile P Recommended Small File High Quality TY Standard E5 Application ja Save 8 Scanning j File opt
164. ion Duplex scan Scans both sides of the document Follows Scan Button Settings for other settings Simplex scan Scans only one side of the document Follows Scan Button Settings for other settings Scan Button Settings Displays the ScanSnap setup dialog box You can configure the scan settings in this dialog box when performing a scan Changing the Scan Settings page 53 Profile Management Displays the ScanSnap Manager Profile Management dialog box You cannot select Profile Management when the Use Quick Menu check box is selected in the ScanSnap setup dialog box Saving Scan Settings page 56 Show scanning results After scanning is completed a message appears to inform you of scan results whether blank pages are removed or the orientation is changed ia 7 ScanSnap Manager mE gt Scan results are as follows Blank page removal No Image Rotation No Check consumable Displays the ScanSnap Manager Check consumable status dialog box supplies You can reset the consumable counters after replacing the consumables Consumables page 286 Help Displays the Help Version Information Online Update page 301 and Preferences dialog boxes Exit Exits ScanSnap Manager gt Finishing ScanSnap Operation page 52 41 ScanSnap Manager Icon and Operations for Windows users E Left Click Menu This menu appears when you
165. ion F Paper s Compression Selectthe application you would like to use Application ABBYY Scan to Word Add or Remove Hide Cancel Apply Itis recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup dialog box when you convert documents into Word Excel or PowerPoint files You can also configure the profile by selecting ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R from the Profile drop down list or from the Left Click Menu When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 56 111 About Actions for Windows users 3 Click the OK button to close the ScanSnap setup dialog box The ScanSnap setup dialog box also closes when you press the Scan button on the M ScanSnap 4 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 5 Press the Scan button on the ScanSnap Scanning starts After the scanning is completed the following dialog box appears and the image data conversion to Word Excel or PowerPoint files starts ABBYY FineReader for ScanSnap TM 4 1 Register your copy of ABBYY FineReader and receive the following benefi
166. ion Mode The ScanSnap can save image data of scanned color documents in high compression mode You can scan large quantities of documents in high compression mode and save them as a compact PDF file To scan color documents in high compression mode perform the following steps to change the setting In Color high compression mode different compression rates are applied to characters and backgrounds Therefore the file size of a document with mostly text characters is reduced while the quality of the characters is kept high However high compression is applied to photographs and figures since they are regarded as backgrounds resulting in deteriorated image data For this reason this mode is not appropriate for scanning photographs images and such 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 1n the Color mode drop down list in the Scanning tab select Color high compression Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard Es Application Save a File option F Paper a Compression Specify the scanning mode you would like to use Image quality E Normal Color Gray 150 dpi B amp W 300 dpi gt g Auto Color Detection v Fj Auto Color Detection Color mode S
167. ion Function The documents are scanned at 300 dpi If the paper size is 148 mm or smaller image files are output at 300 dpi Otherwise image files are output at 200 dpi You can scan high resolution image data for example business cards without changing any settings when the scanner is interacting with text recognition software Create searchable PDF files You can create searchable PDF files by performing automatic text recognition for PDF files after scanning You can also perform text recognition only on sections defined by a highlight pen and add these as keywords for the PDF file E mail or print a scanned image directly after scanning You can attach the scanned image to an e mail without needing any additional applications or print it out instead of using a copy machine The ScanSnap supports both Windows and Mac OS You can use the ScanSnap in a manner that best suits your office environment in either Windows or Mac OS The following functions are not available for Mac OS e Color high compression e Setting the document face up e Setting passwords for PDF files 16 Features of the ScanSnap Convert paper documents into Word Excel PowerPoint files Use ABBYY FineReader for ScanSnap bundled with the ScanSnap to convert the scanned image data directly into a Word Excel PowerPoint file In Mac OS only conversion to Word and Excel files is supported Ci Arrange and manage image data by using the ScanSnap with Sc
168. is selected in the File option tab Option the conversion result is saved as separate files About the OCR function of ABBYY FineReader for ScanSnap 220 About Actions for Mac OS users You can change the scan settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window Select the Applications gt ABBYY FineReader for ScanSnap gt FineReader for ScanSnap Preferences Then select FineReader for ScanSnap menu gt Preferences to display the following window General _ Scan to Searchable PDF Scan to Excel Scan to Word Recognition Languages select one or more English Abkhaz Adyghe Afrikaans Agul Albanian Altai Armenian Eastern Armenian Grabar B B i a E B E B Q it is not recommended to select more than 3 languages M Open file after recognition C Ask for file name before save C Delete scanned images after recognition C Quit ABBYY FineReader for ScanSnap after recognition For details about how to configure settings refer to the ABBYY FineReader for ScanSnap Help 221 About Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window Refer to Using the Quick Menu page 173 for more details about how to perform scanning by using the Quick Menu 1 Select Settings from the ScanSnap Manager Me
169. l message check box in the Scan to Folder dialog box an e mail program starts and an e mail message is created listing the destination folder path where the file is saved L New Message File Edit View Insert Format Tools Message Help foes Ce Subject Times New Roman gt zy Bl B I U A RE amp I l Slj e a After the Quick Menu is displayed and before the Scan to Folder dialog box is closed Q you cannot perform a scan with the ScanSnap even if you press the Scan button Close the Scan to Folder dialog box before scanning the next document Do not move delete or rename scanned image data in other applications after the Quick Menu is displayed and before the Scan to Folder dialog box is closed 78 About Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Without Using the Quick Menu page 49 for more details about how to perform scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Folder DE Color Image A Use Quick Menu Profile Recommended Small File High Quality
170. leted Word or Excel starts up displaying the converted document in the applicable format Itis recommended to select Better Color Gray 200 dpi B amp W 400 dpi or higher M resolution for Image quality in the Scanning tab in the ScanSnap setup window Word documents are saved in RTF format rtf and Excel documents in XLS format xls 225 About Actions for Mac OS users E Scanning Business Cards This section explains how to manage image data of scanned business cards in Cardiris a 2009_09_03_21 Country of current business card United States 1095x631x32 2701K 300dpi ABCD LIMITED Howard Brown Project Manager Software Research 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com Company ABeD LIMITED First name Howard Last name Brown Title Project Manager Software Research Address 1234 FuncitonAvenue San Rose City State zip Country United States Phone 9876541111 Phone 2 000 000 0000 Mobile phone Fax 000 111 2222 E mail hbrown abcd com Web site Note 226 About Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window Refer to Using the Quick Menu page 173 for more details about how to perform scanning by using the Quick Menu 1 Select Settings from the ScanSnap Manager menu Re
171. log box and default for other settings It is recommended to select this button when you want to reduce the scanned file size High Quality button Settings are Best Color Gray 300 dpi B amp W 600 dpi for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings Use this button when you want to scan documents in high quality Customize button Default settings are the same as the Recommended settings Settings can be changed at your choice The Small File button is selected in default M You cannot change the settings for the Recommended Small File and High Quality buttons If you change any of these settings it automatically switches to the Customize button For information on how to change scan settings refer to Changing the Scan Settings page 53 5 Click the OK button to close the ScanSnap setup dialog box 6 Load the document in the ScanSnap For information on how to load documents refer to How to Load Documents page 28 7 Press the Scan button on the ScanSnap Scanning starts 45 How to Perform a Scan for Windows users By default the Scan button setting is set to Duplex Scan Double sided Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For more details refer to Changing the Scan Settings page 53 You can start scanning from the Rig
172. low display a Warning message m JOm C D 3 Click the OK button to close the Scan to E mail Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window The ScanSnap setup window also closes when you press the Scan button on the M ScanSnap 210 About Actions for Mac OS users 6 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 Up to ten files can be attached to an e mail Scanning a document with multiple sheets with the scan settings shown below creates multiple files Pay attention to the number of document sheets loaded File format JPEG jpg Generate one PDF file per n page s checkbox is selected T Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Scan to E mail window appears If you clear the Show preview checkbox in Step 3 an e mail program starts and the files are attached to an e mail message 8 Check the scanned image in the Scan to E mail window You can also change file names and specify whether to save scanned files after sending them by e mail For details about the Scan to E mail window refer to ScanSnap Manager Help eno Scan to E mail Preview Specify file name File List No File na
173. ls about system requirements You can M display the Readme by clicking the Readme button on the trial version setup dialog box 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the M DVD ROM via Explore or My Computer 3 Click the Trial Programs button fi a O ScanSnap Setup sae ScanznapP ScanSnap Color Image Scanner Sr age ees Welcome to the ScanSnap Setup Thank you for choosing ScanSnap Install Products ScanSnap Manager ScanSnap Organizer CardMinder t Documents ABBYY FineReader for ScanSnap Scan to Microsoft SharePoint Browse DYD Contents Contact Us Trial Programs X Exit gt The Trials dialog box appears 37 Installing Trial Version of the Software 4 Click the button of the trial program you want to install M Trais lalak ScanSnap Trial Programs Rack2 Filer Select a trial program ABBYY PDF Transformer For the trial programs read the individual use conditions carefully You may use them only when you have fully agreed with the use conditions Note we are not liable for supporting or guaranteeing the trial programs For information about the software products and how to purchase them please go to the related webpages or directly
174. ls about the functions of Cardiris and how to use it refer to Cardiris GETTING STARTED and Cardiris Help 229 About Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window Refer to Without Using the Quick Menu page 177 for more details about how to perform scanning without using the Quick Menu 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 From the Application pop up menu in the Application tab select Cardiris Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E Save i Scanning File option _ Paper Ja Compression Select the application you would like to use Add or Remove 3 It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup window when you scan business cards You can also configure the profile by selecting Cardiris from the Profile pop up menu v or the Profile menu e When you save the desired settings as profiles they can be selected from the Profile menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings pag
175. manual consists of the following ScanSnap Overview This chapter explains the features the names of parts and their functions the system requirements and basic operations of the ScanSnap Installing the Software This chapter provides a brief summary of the bundled software and explanation on how to install them Using the ScanSnap for Windows Users Using the ScanSnap for Mac OS Users This chapter explains how to perform a scan with the ScanSnap change or save scan settings and other various functions of the ScanSnap Troubleshooting This chapter explains how to remove jammed documents and resolve other problems Daily Care This chapter explains how to clean the ScanSnap Consumables This chapter explains how to replace pad assy or pick roller Appendix This appendix explains how to update ScanSnap Manager and uninstall the software setting items and the ScanSnap installation specifications Read this manual in order starting from ScanSnap Overview through Using the ScanSnap for a better understanding of ScanSnap operations Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you and your property Warning labels indicate the warning level and statements The symbols indicating warning levels and their meanings are as follows Indication Description This indication alerts operators to an operation
176. marked sections for all marked sections The following explanation is for when you select First marked section Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character setting 3 How to Use ScanSnap v Language Thus chapter describes bass operation of ScanSeap image can be Views se the croen wung the supplied applications Adote Acrobat When multiple marked sections exist in line the marked character string closest to the top of the documents is set as a keyword Example In the following case the character string in marked section B which is higher than marked section A is set as a keyword Marked section A Marked section B Select the language English French German Italian Spanish Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page s Application Save fi Scanning File option Specify the file options you would like to use Select OCR M Set the marked text as a keyword for the PDF file Target marked sections First marked section O All marked sections C Convert to Searchable PDF File format Gj PDF pdf JPEG is available
177. me 1 e em Bi 2 dD D Serialize Name history lt Combined file size MB M Save scanned images to file 4 gt h O C Do not show this window again Attach to E mail ces Cancel gt Preview 211 About Actions for Mac OS users O Click the Attach to E mail button An e mail program is started and the file is attached to an e mail message v Subject 1995 2000 2005 2010 When the Scan to E mail window is displayed you cannot perform scanning with the Q ScanSnap Close the Scan to E mail window before scanning the next document Do not move delete or rename the scanned image data in other applications when the Scan to E mail window is displayed 212 About Actions for Mac OS users E Using the ScanSnap as a Copy Machine This section explains how to print scanned image data with a printer You can use the ScanSnap as a copy machine by printing scanned image data directly with a printer By default the printer set as Default Printer in the Mac OS is used You may change the Q settings and select another printer after scanning Depending on the document condition and scan settings the scanned image to be printed may have shadows appearing as lines on its edges To print out the image data of a document that has no margins save the image data to file first and then print it by using Preview Adobe Acroba
178. ms gt KnowledgeLake gt Scan to Microsoft SharePoint User Guide ScanSnap Manager Help Windows ScanSnap Organizer Help Windows CardMinder Help CEI Cardiris Help ABBYY FineReader for ScanSnap Help Use this Help when questions or problems regarding operations e g when setting items arise This help provides an explanation for every operation dialog box window and message Refer to this help manual by either of the following methods CD e Right click the ScanSnap Manager taskbar icon 6 or and then select Help gt Help In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar e Click the Help button mfda for ScanSnap Manager e Press the F1 key on the keyboard when a dialog box is displayed e Click the Help button in each dialog box QED e Click the ScanSnap Manager icon 5 or 5 in the Dock while pressing the control key on the keyboard and then select Help gt Help e Click the Help button for ScanSnap Manager e From the menu bar select Help gt ScanSnap Manager Help For details about how to start up help refer to the User s Guide for each product Cie From the menu bar select Help gt Cardiris Help CED From the menu bar select Help gt FineReader for ScanSnap Help Introduction MAbout This Manual Structure of This Manual This
179. munication Status If you turn the ScanSnap ON OFF when ScanSnap Manager is running the pop up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap When the ScanSnap is on Power cable connection x ScanSnap is ready to scan s Click here to disable this notification USB bus power cable connection ScanSnap is ready to scan Click here to disable this notification When the ScanSnap is turned off ScanSnap is disconnected Click here to disable this notification You can disable notifications of the ScanSnap s communication status by clicking the pop up balloon For more information on how to disable the notifications refer to Step 2 of Receiving or hiding the ScanSnap s communication status notifications page 71 In Windows 2000 you cannot disable this notification by clicking the pop up balloon Receiving or hiding the ScanSnap s communication status notifications You can specify whether or not to receive notifications of the ScanSnap s communication status with a pop up balloon Configure the setting following the procedure below 1 Select Help gt Preferences from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap Manager Preferences dialog box appears 71 Setting the ScanSnap for Windows users 2 In the Status Display tab either select or clear the N
180. n on how to continue the process after you select this item refer to Converting into Word Excel Documents page 219 Cardiris 2 Saves the image data of scanned business cards in Cardiris For information on how to continue the process after you select this item refer to Scanning Business Cards page 226 iPhoto 3 Saves the scanned image in iPhoto For information on how to continue the process after you select this item refer to Saving Data in iPhoto page 235 4 Only displayed when ABBYY FineReader for ScanSnap is installed 2 3 Only displayed when Cardiris is installed Only displayed when iPhoto 5 or later is installed Before scanning documents of printed or handwritten text select the Scanning tab gt Option button gt Setting for text only document checkbox in the ScanSnap setup window For information on how to change scan settings refer to Changing the Scan Settings page 181 The output image may slightly differ from the original document in size When Cardiris starts up and becomes active Cardiris selected in the menu ScanSnap Manager automatically links with the active application the settings of which are used for scanning Automatic linkage is disabled when the application is not active For information on automatic linkage refer to Automatic Linkage with Applications page 194 You cannot perform scanning when the Quick Menu is displayed Either select an item
181. n the scanning is completed 9 From the Quick Menu click an icon for the item to be performed tv Click the icon of the application to interact with the ScanSnap The corresponding action of the selected item is performed Item Description S Scan to Folder PDF or JPEG files are created from the scanned image data s2 and saved in a specified folder For information on how to continue the process after you select this item refer to Saving Data in a Specified Folder page 198 Scan to E mail PDF or JPEG files are created from the scanned image data Gh and an e mail program starts with the PDF or JPEG files I attached to an e mail message For information on how to continue the process after you select this item refer to Attaching Files to E Mail page 205 175 How to Perform a Scan for Mac OS users Item Description nN Scan to Print Scanned image data is printed j For information on how to continue the process after you select us this item refer to Using the ScanSnap as a Copy Machine page 213 Scan to Word 1 Text recognition is performed on the scanned image data which is then converted to a Word file For information on how to continue the process after you select this item refer to Converting into Word Excel Documents page 219 Scan to Excel 1 Text recognition is performed on the scanned image data which is then converted to an Excel file For informatio
182. n to Folder Scan to E mail Scan to Print Scan to Word Organizer T amp O E a Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan ue ake Power Point R amp Show Details gt The Scan to E mail dialog box appears If you clear the Show preview check box in Step 3 an e mail program starts and the files are directly attached to an e mail message 85 About Actions for Windows users 5 Check the scanned image in the Scan to E mail dialog box You can also change file names specify whether to set a Document Open Password and save scanned files after sending them by e mail For details about the Scan to E mail dialog box refer to ScanSnap Manager Help a Scan to E mail M ee Specify file name File name Vv 2 File Ad Serialize Combined file size 0 07 MB Set a Document Open password for PDF files Save scanned images to file M4 gt Di a E Do not show this dialog again Preview 86 About Actions for Windows users 6 Click the Attach button When the Set a Document Open password for PDF files check box is selected in the Scan to E mail Options dialog box or the Scan to E mail dialog box the Scan to E mail Set a password dialog box appears _ y Scan to E mail Set a password Set a password for PDF files Password Confirm password Ok l Cancel Help Ente
183. nce 113 About Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Using the Quick Menu page 44 for more details about how to perform scanning by using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Select either Recommended or High Quality button Scan snap Color Image Scanner V Use Quick Menu Recommended Small File pP High Quality Customize OK Cancel Apply ScanSnap setup dialog box when you scan business cards The ScanSnap cannot link It is recommended to select Auto or Best for Image quality in the Scanning tab in the with CardMinder when Image quality is set to Excellent 3 Click the OK button to close the ScanSnap setup dialog box M The ScanSnap setup dialog box also closes when you press the Scan button on the ScanSnap 114 About Actions for Windows users 4 Load a business card in the ScanSnap Load the business card so that the front side faces the ADF paper chute cover To scan multiple business cards load business cards in a pile Move the side guides so that there is no gap between the edge of the business card and the side guides on both sid
184. nd Not suitable for conversion Documents with complex page layouts comprised of characters diagrams and illustrations documents with characters on photographs or patterned background and documents with light colored characters on a deep colored background The following parameters may not be reproduced as they are in the original document It is recommended that you check the conversion result in Word Excel or PowerPoint and edit the data if necessary Character font and size Character and line spacing Underlined bold and italic characters Superscript subscript The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolution Documents including handwritten characters Documents containing small characters smaller than 10 points Skewed documents Documents written in languages other than the specified language Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents with a complex layout and documents with image noise It may take extra time to process text recognition for these documents About the OCR function of ABBYY
185. nd used for a PDF file search Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered When you perform a scan the marked character strings are recognized and set as keywords for the PDF file Hereinafter a line drawn with a water based highlight pen is referred to as a marked section and a water based highlight pen as a highlight pen Sets text as a keyword for x the PDF file x p x j ScanSnap ScanSnap Keyword Converts a character Image string in a marked section into text Searchable PDF file You can search for the file through the set keyword Mark black amp white documents in the following way Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens Pink Yellow Blue Green ScanSnap ScanSnap ScanSnap ScanSnap Mark a straight line The supported range of a marked section is as follows Minimum 3 mm short side x 10 mm long side Maximum 20 mm short side x 150 mm long side Use only one color per page for marking 159 Using the ScanSnap in Various Ways for Windows users Make sure to cover the entire character string when marking it Mark sections so that the entire section is evenly colored Bad example 1 p Bad example 2 Good example does not cover the 3 unevenly colored entire section
186. nect the ScanSnap if it is already connected to your computer 3 Turn on the computer gt The ScanSnap Manager icon appears on the taskbar when Windows starts up In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar For information on how to display the ScanSnap Manager icon in the taskbar refer to ScanSnap Manager Icon and Operations page 40 ADF paper chute cover The ScanSnap is turned on and the ScanSnap Manager icon changes from to 6 There may be a slight delay before the ScanSnap Manager icon changes to 6 M depending on your computer s performance operating environment and load such as when there are many programs running at the same time 43 How to Perform a Scan for Windows users E Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu 1 Check for the ScanSnap Manager icon 6 on the taskbar as shown below lt cede 10 16 Ifthe ScanSnap Manager icon 6 is not displayed select Start menu gt All v Programs gt ScanSnap Manager gt ScanSnap Manager to start up ScanSnap Manager Normally ScanSnap Manager is registered under Startup when installed so its icon is displayed on the taskbar when Windows starts When ScanSnap manager is not registered under Startup select Start menu gt AIl Programs gt ScanSnap Manager gt Startup Register to regi
187. ng simultaneously the M command 38 and S keys on the keyboard This operation is only enabled when ScanSnap Manager is active when ScanSnap Manager is displayed in the top menu 2 Click the Detail button to switch to the detail view mode x x Color imege ey Color image th Use Quick Menu Profile Use Quick Menu Profile Recommended Small File High Quality Standard Recommended Small File High Quality Standard E er Damage C oean Appi 3 4 Application E Save Scanning File option Ki Paper c Compression Specify the scanning mode you would like to use Image quality Normal Color Gray 150 dpi B amp W 300 dpi B Color mode Fj Auto Color Detection B Scanning side Duplex Scan Double sided i C Continue scanning after current scan is finished Option C Hide Apply The ScanSnap setup window retains the display status from the last time the ScanSnap was used For example if it was closed in detail view mode the window is displayed in detail mode the next time you open it 3 Change the scan settings in each tab in the ScanSnap setup window The following items can be changed in each tab For details refer to the ScanSnap Manager Help 181 Setting the ScanSnap for Mac OS users Application tab Application to be used with the ScanSnap Save tab Folder in which scanned image data is saved File name used for saving the
188. ng the one on the ADF top section It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with a moderate quantity Make sure to wipe off the cleaner completely with a soft lint free cloth to leave no residue on the cleaned parts Turn off the ScanSnap before cleaning the following parts Pad assy x 1 Wipe the pad assy downwards When cleaning the pad assy be careful not to get your hand or the cloth caught on the pick spring metal part Glass x 2 located on the ADF top section and its opposite side Clean the glass surface lightly with a soft cloth White backing strip x 2 located on the ADF top section and its opposite side White strips along the edge of the glass Clean the surface lightly with a soft cloth Pick roller x 1 Clean the roller lightly while rotating it with your finger downwards Be careful not to damage the surface of the rollers Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance Idler roller x 4 located on the ADF top section Clean the rollers lightly while rotating them with your fingers Be careful not to damage the surface of the rollers Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance 284 Cleaning the Inside of the ScanSnap Turn on the ScanSnap before cleaning the following rollers by r
189. nning The following dialog box appears to show the scanning progress ScanSnap Manager Image scanning and file saving Scanning Image from ScanSnap SS Stop p Scanning completed Page Duplex Auto Color Normal PDF Auto size Skip blank page Rotation Compression 3 When scanning is completed the corresponding action of the selected profile is performed By default documents are scanned with the following settings Image quality Normal Color mode Auto Color Detection Scanning side Duplex Scan For information on how to change scan settings refer to Changing the Scan Settings page 53 Before scanning documents of printed or handwritten text select the Scanning tab gt Option button gt Setting for text only document check box from the ScanSnap setup dialog box The application that starts after scanning varies depending on what is selected in the Application tab in the ScanSnap setup dialog box For details refer to the ScanSnap Manager Help The output image may slightly differ from the original document in size When either ScanSnap Organizer CardMinder Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately starts up and becomes active ScanSnap Manager automatically links with the active application the settings of which are used for scanning Automatic linkage is disabled when the application is
190. ns window and drag it into the Trash 4 From the Finder select volume_name gt Library gt Receipts and drag ABBYY FineReader pkg into the Trash M Skip this step in Mac OS X v10 6 5 Empty the Trash ABBYY FineReader for ScanSnap is uninstalled 308 Uninstalling the Software When uninstalling Cardiris 1 Start your computer and log in as a user with Administrator privileges 2 Exit Cardiris if it is running Select Quit from the Cardiris menu 3 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 4 Scroll down and double click the Tool folder then Cardiris 3 6 for ScanSnap The Cardiris 3 6 for ScanSnap window appears 5 Scroll down and read the License all the way through and click the Continue button gt A confirmation message window appears 6 Click the Agree button The Select Destination window appears T Select the destination where Cardiris is installed and click the Continue button gt The Installation Type window appears 8 Select Uninstall from the pop up menu and click the Uninstall button A confirmation message appears O Click the Continue button The uninstallation is started gt The Finish Up window appears 10 click the Quit button 1 1 Close the ScanSnap window 309 Uninstalling the Software 12 From the Finder select volume_name gt Library
191. nside of the ScanSnap page 283 Is the pick roller worn out Replace the pick roller For information on how to replace the pick roller refer to Replacing the Pick Roller page 293 Is there any debris in the document feeding path Remove any debris from the document feeding path For information on how to resolve such a problem refer to Clearing Paper Jams page 267 Are you scanning thick documents such as business cards or postcards If so in rare cases they may not pass smoothly through the ADF Do the following Slightly push through the first sheet of documents with you finger at the start of scanning Change the feeding direction of documents Are you scanning documents of a different size than the setting configured in Paper size Select the Paper tab gt Paper size in the ScanSnap setup dialog box window and specify the correct paper size for scanning Did you load any thin torn or bent paper When scanning documents that are hard to feed load them sheet by sheet The ScanSnap is not recognized even when ScanSnap Manager is installed in Did you connect the ScanSnap to your computer before installing ScanSnap Manager Is the ScanSnap registered as Other Device or Unknown Device in Device Manager Select the Start menu gt Control Panel gt System and Maintenance gt Device Manager Delete the device name such as USB device
192. nsumable counter when the consumable is replaced counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count 100 001 PICK ROLLER 100 000 sheets PAD ASSY Count 10 001 PADASSY 10 000 sheets gt A confirmation message appears ScanSnap Manager Reset the PAD ASSY counter NF Are you sure C s JEn Click the Yes button to reset the PAD ASSY Count to 0 ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count 100 001 PICK ROLLER 100 000 sheets PAD ASSY Count id Reset PADASSY 10 000 sheets 291 Replacing the Pad Assy Class 1 Select Check consumable supplies from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for the PAD ASSY Count SOO ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced Total Page Count 100 001 Target value to change supplies PICK ROLLER Count 100 001 Reset PICK ROLLER 100 000 sheets PAD ASSY Count 10 001 C res PAD A
193. nts written in languages other than the specified language Documents including texts written in italic characters Documents with superscript subscript characters and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on documents with complex layouts or smudged documents If the same character string is marked several times in the document the same keyword is added multiple times in the PDF file Total length of all the keywords can be up to 255 characters including punctuation marks in between keywords When you check keywords in Adobe Acrobat or Adobe Reader the added keywords may be displayed with a set of quotation marks e g ABC 163 Using the ScanSnap in Various Ways for Windows users E Setting Document Open Passwords for PDF Files You can set Document Open passwords for the PDF files when saving the scanned image data as PDF files The password protected PDF files cannot be opened unless a Document Open password is entered You can protect important information by setting a password for private or confidential documents To set passwords t
194. nu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup dialog box appears 2 Select either Recommended or High Quality button o Scan snap Color image Scanner M Use Quick Menu ___ Recommended Small File High Quality Y C Customize Detail vy Apply M It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup window when you convert documents into Word or Excel files 3 Click the Apply button in the ScanSnap setup window 4 Click the 9 button in the upper left corner or press the esc key to close the ScanSnap setup window ScanSnap M The ScanSnap setup window also closes when you press the Scan button on the 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Scanning starts When scanning is complete the Quick Menu appears 222 About Actions for Mac OS users T Click the Scan to Word or Scan to Excel icon setup window scanned data cannot be converted into a Word or Excel file If you click D When JPEG jpg is selected for File format in the File option tab in the ScanSnap either of these icons an error message will appear The following window appears and
195. o Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap gt Image data is output without any blank pages 143 Using the ScanSnap in Various Ways for Windows users E Correcting Skewed Character Strings When documents with skewed character strings are scanned the ScanSnap is able to detect the skewed character strings and correct them To correct skewed character strings change the settings by following the procedure below Up to 5 degrees of skew can be corrected This function corrects a skew based on the character string printed on the document so the following types of documents may get corrected by mistake even though they do not have any skewed character strings Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents with long diagonal lines Documents including handwritten characters When you scan such documents clear the Correct skewed character strings automatically check box For documents skewed while being scanned you do not have to enable Correct skewed character strings automatically be
196. o PDF files change the settings by following the procedure below When you use the Quick Menu you cannot set passwords to scanned documents 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Click the Option button in the File option tab Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File J High Quality Standard E5 Application Save Scanning Paper Compression Specify the file options you would like to use File format ij PDF pdf m 7 JPEG is available only when Color or Gray is selected at Color mode Select OCR E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options EN English x First page All pages Cron Hide OK Cancel Apply The PDF file format option dialog box appears Confirm that PDF pdf is selected in the File format drop down list 164 Using the ScanSnap in Various Ways for Windows users 3 Select the Set a password for PDF file check box PDF file format option Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Use afixed password
197. o Searchable PDF OCR options EJ English x First page OK Cancel Apply It is recommended to select Better or above for Image quality in the Scanning tab in the ScanSnap setup dialog box 161 Using the ScanSnap in Various Ways for Windows users 3 Select the Set the marked text as a keyword for the PDF file check box Target marked sections Select First marked section to perform text recognition only for the first marked section and All marked sections for all marked sections The following explanation is for when you use First marked section M Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string 3 How to Use ScanSnap Thes chapter describes basic operation of ScanSeap as on the screen wang the supplied applications Ado When multiple marked sections exist in line the marked character string closest to the top of the document is set as a keyword Example In the following case the character string in marked section B which is higher than marked section A is set as a keyword Marked section A Marked section B gt Language Select the language Japanese English French German Italian Spanish Chinese simplifie
198. ocedure below 1 Turn off the ScanSnap 2 Remove the documents from the ADF paper chute cover 3 Pull the ADF release tab to open the ADF top section ADF release tab 4 Remove the pad assy Pull out the pad assy in the direction of the arrow by pinching both ends of the pad assy Pad assy 289 Replacing the Pad Assy 5 Attach the new pad assy while pushing the pad plate down Pad assy ADF top section Make sure that you attach the pad assy with its front side on top If it is attached the other way around paper jams or other feeding errors may occur 6 Make sure that the pad assy is completely locked into the retaining hooks Make sure that the pad assy is completely attached Otherwise paper jams or other feeding errors may occur 7 Close the ADF top section ADF paper chute cover ADF top section You should hear the ADF top section click when it returns to its original position 8 Turn on the ScanSnap 290 Replacing the Pad Assy 9 Reset the consumable counter UED 1 Select Check consumable supplies from the Right Click Menu Refer to Right Click ClickMenu Menu page 41 for more information about the Right gt The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for the PAD ASSY Count ScanSnap Manager Check consumable status Number of times the consumables are used Reset the co
199. older Scan to E mail Scan to Print Scan to Word Organizer GQ oe a Scan to Excel Scan to Scan to SharePoint ican to Rack2 Filer Scan to Picture Power Point R Folder amp Show Details Scan to Microsoft SharePoint starts up with Scan to Microsoft SharePoint before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed You cannot perform a scan when the Quick Menu is displayed Complete the interaction 5 Save the scanned image data To save a large file to SharePoint or Office Live you may need to have the system M administrator change the SharePoint or Office Live setting When you start up Scan to Microsoft SharePoint for the first time you need to register a SharePoint site Once you register the SharePoint site ScanSnap Manager automatically connects to that site from the next startup For more details refer to the Scan to Microsoft SharePoint User Guide 122 About Actions for Windows users Connecting to SharePoint 1 Select a folder in which you want to save the scanned image data 2 In the Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button C Scan to Microsoft SharePoint anamh Content Type ib ocument E Pid product documentation e D 2 oe 2007 F Fy Budget 2008 Title o0 Pl Document Fl Schedule 2007 Pl
200. on u cccececeeeceeeceeeeeeeteeeeeees 18 allow automatic image rotation WINdOWS 9 2icsieeccicencagaausauantiewlahiediease 147 WAC OS amp ear ten a ta 249 automatic linkage WINDOWS ssssesessseeeiessssereeinssesrererrnenee 66 MaG OS E EET 194 B basic flow of operations ccceeeeeeees 31 C Cardis ok Aor lo aa EE re 8 34 228 Address Book eessen 233 Card Minder aciesissetenetesiseevtvutienietiadiiies 34 CHECK A EE AE 86 90 Cleaner FI oresar anea an cua Geaa 281 Cleaning Wipe ccccccecceceesscerecceeeeeeetes 281 clearing paper jamS osese 267 color high compression aese 140 consumables sriincdned acsba tidcdenees 287 copy Windows correct skewed character strings automatically Windows daily care cartetadsdesosiersteasdont aa aeaaeai deleting profiles Windows exiting ScanSnap Manager Windows G generate one PDF file per n page s WWIMGOWS oeiee iei eantaire ss Mac OS siucpsrerian naani H how to perform a scan WVINGOWS aar Ganesh ioe iaaa MAG OS ees ie rasta eases basen 317 installing seinien a a aas 33 PHOTO s a E 236 L Left Click Menu eessseseresssrseerressseees 42 loading documents sses 28 M mu ltifsed nsaisan na uta 273 O online update WINdOWS sodicwetsteee ea diasbektiethenig iene 301 Mac OS c3e5ahaattatanclade Trnini ii 303 operating system WINGOWS cirese aneita 20 MaG OS TA STA 23 P PAD ASSY petina raa 287 paper sizes of documents _ 0600
201. only when Color or Gray is selected at Color mode OCR options Language E English B Target pages First page O All pages Option 4 Click the Apply button in the ScanSnap setup window 264 Using the ScanSnap in Various Ways for Mac OS users 5 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window 6 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 7 Press the Scan button on the ScanSnap Scanning starts Text recognition is performed on marked character strings and the image data is saved as a PDF file with keywords It may take extra time to process text recognition when you enable this setting depend ing on your computer system environment The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolution Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing superscript subscript characters and complicated mathemati cal expressions Documents with characters on an unevenly colored background e g Shaded characters
202. otating them Feed roller x 2 Clean lightly taking care not to damage the surface of the rollers Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance Eject roller x 2 Clean lightly taking care not to damage the surface of the rollers Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance Press the Scan button for three seconds with the ADF top section open to activate the cleaning mode In this mode pressing the Scan button seven times rotate the feed and eject rollers one full turn Connect the power cable or USB bus power cable only when cleaning the feed rollers and eject rollers 3 Close the ADF top section ADF paper chute cover ADF top section You should hear the ADF top section click when it returns to its original position Q Make sure that the ADF top section is completely closed Otherwise paper jams or other feeding errors may occur 285 Consumables PPO PIO This chapter explains how to replace consumables Turn the ScanSnap off and unplug the power cable from the AC outlet or the USB bus power cable from the computer before you replace any consumables Failure to do so may result in fire or electric shock To avoid injuries do not place internal parts of the scanner such as pad assy and pick roller anywhere within rea
203. otify of the communication status check box and click the OK button ScanSnap Manager Preferences s Automatic Linkage Status Display Notice of communication status with a allo Select whether to notify of the ScanSnap s communication status Show scan progress status Select whether to show the scan progress status v Show the scan progress status recommended ok Cancel Hele When you select the Notify of the communication status check box you will be notified of the communication status in conjunction with the ScanSnap being turned ON OFF When you clear the Notify of the communication status check box you will not be notified of the communication status 72 About Actions for Windows users About Actions The ScanSnap keeps the frequently used functions available as Actions to help with your office work Actions allow you to Share the scanned document files with others You can save scanned image data directly in a shared folder on a network upon scanning In addition you can inform others of the destination folder path by an e mail message automatically created with the path stated Send document files to participants of a meeting via e mail Simply press the Scan button to quickly send an e mail message with the document files attached Use a printer rather than a copy machine to make copies of documents Simply press the Scan button to print the do
204. ould like to use Application 3 Scan to Picture Folder x Application Settings Add or Remove Cancel Apply When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a scan For information on how to save scan settings refer to Saving Scan Settings page 56 103 About Actions for Windows users 3 Change settings for the Scan to Picture Folder If you do not want to change settings go to Step 4 1 Click the Application Settings button Eac Color Image A A C Use Quick Menu Profile Recommended Small File High Quality Z Standard v E5 Application lt Save 8 Scanning File option F Paper Compression Selectthe application you would like to use Application 2 Scan to Picture Folder x Application Settings Add or Remove Hide a OK __ Cancel _ Apply gt The Scan to Picture Folder Options dialog box appears 2 Change the settings For details about the Scan to Picture Folder Options dialog box refer to ScanSnap Manager Help E Save scanned images to file V Show preview Cancel Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box The ScanSnap setup dialog box also closes when you pre
205. ous Ways for Mac OS users E Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in separate PDF files based on the specified number of pages For example you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings by following the procedure below 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 Click the Option button in the File option tab Scan snap Color Image Scanner C Use Quick Menu Profile Recommended _ Small File High Quality Standard eH A sA Application Save i Scanning ur Paper Us Compression Specify the file options you would like to use File format Gj PDF pdf JPEG is available only when Color or Gray is selected at Color mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections C Convert to Searchable PDF OCR options English First page All pages Option The PDF file format option window appears a Check that PDF pdf is selected in the File format pop up menu 256 Using the ScanSnap in Various Ways for Mac OS users 3 Select Generate one PDF file per n page s and enter a number One PDF file is crea
206. p ScanSnap gt ScanSnap data save location when Rack2 Viewer or WorkArea is not open confirmation each time C Binder currently selected in the Rack2 Filer window or binder selection dialog if no binder is selected C Binder selection dialog for individual assignment every time Cancel Help 3 Click the OK button to close the ScanSnap gt Rack2 dialog box 4 Click the OK button to close the ScanSnap setup dialog box The ScanSnap setup dialog box also closes when you press the Scan button on the M ScanSnap 134 About Actions for Windows users 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Scanning starts Rack2 Filer starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer in accordance with the settings specified in Step 3 135 Using the ScanSnap in Various Ways for Windows users Using the ScanSnap in Various Ways This section explains how to use the ScanSnap in various ways E Scanning Only One Side of a Document By default pressing the Scan button performs scanning in Duplex mode When you want to scan in Simplex mode change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click
207. p Included in the package ScanSnap 1300 Getting Started Read this manual for how to install and connect the ScanSnap Included in the package ScanSnap 1300 Operator s Guide this manual Read this manual for information about basic operations of ScanSnap the scanning methods various settings troubleshooting and handling of the ScanSnap Select the Start menu gt All Programs gt ScanSnap Manager gt Scan Snap Operator s Guide From the Finder select Applications gt ScanSnap gt Manual gt Operator s Guide pdf Introduction Manual Description Reference Method ine ScanSnap Organizer User s Guide Ui CardMinder User s Guide UED Cardiris GETTING STARTED ABBYY FineReader for ScanSnap User s Guide Scan to Microsoft SharePoint User Guide Read these manuals when using this product for the first time or when you need more information on product features windows operating environment and functions Select the Start menu gt All Programs gt ScanSnap Organizer gt Manual Select the Start menu gt All Programs gt CardMinder gt Manual From the Finder select Applications gt Cardiris 3 6 for ScanSnap gt User s Manual pdf Select the Start menu gt All Programs gt ABBYY FineReader for ScanSnap TM 4 1 gt User s Guide Select the Start menu gt All Progra
208. p Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard Es sA Application Save Fi Scanning File option E Paper js Compression Specify the file options you would like to use File format Gj PDF pdf JPEG is available only when Color or Gray is selected at Color mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections Convert to Searchable PDF OCR options Language Gil English B Target pages First page O All pages Option 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window 259 Using the ScanSnap in Various Ways for Mac OS users 6 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 7 Press the Scan button on the ScanSnap Scanning starts Text recognition is performed on the image data and the image data is saved as a searchable PDF file It may take extra time to process text recognition when you enable this setting depend ing on your computer system environment The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolution Docum
209. p dialog box Refer to Without Using the Quick Menu page 49 for more details about how to perform scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select CardMinder a Color image ee eer Cl Use Quick Menu Profile Recommended Small File High Quality EY Standard v Application c4 Save Scanning File option E Paper a Compression Select the application you would like to use Application CardMinder Add or Remove Hide OK Cancel Apply It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup dialog box when you scan business cards The ScanSnap cannot link with CardMinder when Image quality is set to Excellent You can also configure the profile by selecting CardMinder from the Profile drop down v list or from the Left Click Menu When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 56 117 About Actions for Windows users 3 Click the OK button to close the ScanSn
210. path where the file is saved 00 New Message When the Scan to Folder window is displayed you cannot perform scanning with the a ScanSnap Close the Scan to Folder window before scanning the next document Do not move delete or rename the scanned image data in other applications when the Scan to Folder window is displayed 204 About Actions for Mac OS users E Attaching Files to E Mail This section explains how to send the scanned image data by e mail The application configured in Mail when you start up Mail and select Mail menu gt Prefer ences gt General button gt Default email reader is used as the e mail program The following e mail programs are supported Mail Microsoft Entourage 2004 for Mac Microsoft Entourage 2008 for Mac 205 About Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window Refer to Using the Quick Menu page 173 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 Up to ten files can be attached to an e mail message Scanning multiple sheets with the scan settings shown below creates multiple files Pay attention to the number of sheets loaded File format JPEG
211. phone Fax 000 111 2222 E mail hbrown abcd com Web site Note The current card image is displayed on the top right A list of already scanned business cards is displayed in the card toolbar The recognition result is displayed under the card image Q Do not exit Cardiris while setup or message window is open To recognize a business card of a different language from the one currently set in M Cardiris click the Card Style button and change the country setting For details about functions of Cardiris and how to use it refer to Cardiris GETTING STARTED and Cardiris Help 232 About Actions for Mac OS users Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book perform the following procedure D Do not exit Cardiris when setup or message window is open 1 Click the Format button or select Settings gt Output Format on the menu bar The following window appears Business Cards Format vCard B Layout Field delimiter Tab Include field names include card images Output V Ask file name and location Send to f None 34 Use iSync to synchronize now 2 Select Address Book in the Format pop up menu jess TEXT m HTML l d vCard i Ea AppleWorks OSE Layout Microsoft Entourage vX 2004 453 Field Now Contact 5 Now Contact X INGiuue rer rares Include card
212. pplication tab select iPhoto Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E Save i Scanning File option L Paper Ja Compression Select the application you would like to use Application W iPhoto HH Add or Remove 3 You can also configure the profile by selecting iPhoto from the Profile pop up menu or the Profile menu When you save the desired settings as profiles they can be selected from the Profile menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 183 3 Click the Apply button in the ScanSnap setup window 238 About Actions for Mac OS users 4 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window The ScanSnap setup window also closes when you press the Scan button on the M ScanSnap 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 6 Press the Scan button on the ScanSnap Scanning starts When scanning is completed iPhoto starts up T Check the scanned image data 1000 iPhoto LIBRARY p B vents 9009 untitled event pho Oct 16 2008 6 photos lotos Y RECENT E Last 12 Months ad Flagged 2 D 2 E C g ie G E Trash 5 b
213. r Windows users 3 Select the Convert to Searchable PDF check box gt The following message appears 5 ScanSnap Manager Ci It may take extra time for processing text recognition Click the OK button to close the dialog box Language Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality Standard E5 Application Save Scanning J File option la Paper a Compression Specify the file options you would like to use File format ij PDF pdf x JPEG is available only when Color or Gray is selected at Color mode Select OCR E Set the marked text as a keyword for the PDF file First marked section All marked sections Language EI English Target pages First page Hide a OK f Cance Apply 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 157 Using the ScanSnap in Various Ways for Windows users 6 Press the
214. r a password and then click the OK button An e mail program is started and the file is attached to an e mail message L New Message kejk File Edit View Insert Format Tools Message Help To e3 Ce Subject IBIUA E ESE ISIA you cannot perform a scan with the ScanSnap Close the Scan to E mail dialog box before scanning the next document Do not move delete or rename scanned image data in other applications after the Quick Menu is displayed and before the Scan to E mail dialog box is closed After the Quick Menu is displayed and before the Scan to E mail dialog box is closed 87 About Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Without Using the Quick Menu page 49 for more details about how to perform scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to E mail Color image ee a C Use Quick Menu Profile Recommended Small File High Quality Standard v Application Save Scanning J File option F Paper s Compression S
215. r leee 132 Scan to SharePoint eee 122 Scan to Word WINdGOWS sreisiiieoieie ritenne inas 110 Mac OS arene oana 223 scanning color document in black amp white or gray mode W INdOWS ssseeeessseeeesessesreeeseerrrennee 138 MaG OS eiiie renna a 242 ScanSnap features o cceceeeeecseeeeeeeeeeees 15 ScanSnap Manager eesse 34 WHIKKOWS 22th a iy iets 40 MacOS aoh siete 169 ScanSnap Manager menu neee 170 ScanSnap Organizer eee 34 ScanSnap setup dialog box _ 53 54 ScanSnap setup window seee 181 ScanSnap s communication status _ 71 security cable slot eeen 19 send by e mail WINdOWS ssseeessseeeissssssreeirssesrrerrreree 82 Mat OSSh aoea ran a 205 setting the ScanSnap WIRKOWS cscs scented len diane 53 MACOS wu kacs Gane eA ats Oo Sie tal 181 319 INDEX shared folder WVINGOWS snl oxtile totes ae Shenae ae ee 74 Mac OSA endra e EEEE E 198 showing the scanning progress status WINGOWS aeiiaaie siia 69 Mac senpia a a oes 195 Side JUIdE sra neriie n i 18 simplex scan WiINdOWS i aai aaaea e aieas at 136 Mac OS rele a enri 240 sleep mode oo eee cece eeeeeeeeeeeeeeeeeeeeeteteeeeeees 25 system requirements WVIMGOWS iarria aerias iT 20 MacOS nccucterciescin ilies 23 T tap sseal Airoa a elie 19 turning ON OFF ScanSnap sihirli eesi aa 25 U uninstalling WINdOWS 2 cccecciuiecyerectpieceavsoutatestanies 305 Mac OS esetts statute Weel alone as Ea aiaa 307 updating W
216. rdiris in which the scanned card image is displayed without the Quick Menu appearing after scanning The interaction between Cardiris and ScanSnap Manager ends once Cardiris is no longer active eoo 2009_09_03_21_09_32 Card 1 of 1 Country of current business card United States 1095x631x32 2701K 300dpi Cy Card ce Open 9 2009_09_03_21 ABCD LIMITED United a Q Howard Brown Project Manager Software Research 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 aan E mail hbrown abed com F Company ABeD LIMITED Q First name Howard Last name Brown Title Project Manager Software Research Address 1234 FuncitonAvenue San Rose City Zip State Country United States Phone 9876541111 Phone 2 000 000 0000 Mobile phone Fax 000 111 2222 E mail hbrown abcd com Web site Note the Scanning tab Image quality Auto D Business cards are scanned with the current scan settings except when the following is set in 194 Setting the ScanSnap for Mac OS users E Showing the Scanning Progress Status When scanning starts the ScanSnap Manager Image scanning and file saving window appears on the computer screen This window shows the current processing status the number of pages that has been saved to file and summary of the current scan settings Also you can stop scanning by clicking the Stop button ScanSnap Manager Image scanning and file
217. refer to the following Scanning Documents of Different Widths or Lenghts at the Same Time page 148 Scanning Documents of Different Widths or Lengths at the Same Time page 250 276 Troubleshooting Checklist Symptom Check this Resolution The Quick Menu is Is the Use Quick Menu Select the Use Quick Menu check box in the hidden check box cleared ScanSnap setup dialog box window ine Is ScanSnap Organizer CardMinder or Rack2 filer running If one of these applications is active the application automatically interacts with ScanSnap Manager and is used for scanning Therefore the Quick Menu is not displayed Exit these applications to display the Quick Menu CEID For information on automatic linkage refer to the Is Cardiris running following Automatic Linkage with Applications page 66 Automatic Linkage with Applications page 194 Clear the Use Quick Menu check box in the ScanSnap setup dialog box window Are you using the Quick Menu Is the Quick Menu displayed after scanning Windows The Left Click Menu is hidden The Profile menu is Is ScanS tup dial hidden s ScanSnap setup dialog box window open Close the ScanSnap setup dialog box window Applications cannot be selected in the ScanSnap setup dialog box window Are you using the Quick Menu When using the Quick Menu you can select an application in the Quick Menu after scanning If yo
218. rn documents cluttering up your desk into PDF or JPEG files so that you can conveniently view edit manage and archive them on your computer Digitized documents are easy to print and attach to e mail messages In addition the ScanSnap can automatically recognize the document type whether it is a color gray or black amp white document so that you do not have to set the color mode for each document Scan documents with speed and efficiency Double sided color documents of A4 or letter size can be scanned as follows Power cable connection approx 8 sheets per minute USB bus power cable connection approx 4 sheets per minute Corresponding system requirements and scan settings are as follows System requirements Windows Intel Core 2 Duo 2 2 GHz or higher Windows 7 Windows Vista and Windows XP operating systems Cis Intel Core 2 Duo 2 4 GHz or higher Mac OS X v10 6 Mac OS X v10 5 and Mac OS X v10 4 operating systems Scan setting When Image quality is set to Normal Color mode to Auto Color Detection Compression rate to 3 and other settings are in default Scanning speed may become slower in B amp W black amp white mode depending on the document Example Scanning color brochures in B amp W mode converting a color image to a black amp white one Scanning speed may become slower when Correct skewed character strings automatically Allow automatic image rotation and or Con
219. rofile Recommended u Small File _ J u __ High Quality aj Standard v E5 Application Save Scanning Y Paper a Compression Specify the file options you would like to use File format PDF pdf x JPEG is available only when Color or Gray is selected at Color mode Select OCR E Set the marked text as a keyword for the PDF file B First marked section All marked sections E Convert to Searchable PDF OCR options EJ English x 9 First page All pages Conon Hide OK Cancel Apply The PDF file format option dialog box appears Q Check that PDF pdf is selected in the File format drop down list 154 Using the ScanSnap in Various Ways for Windows users 3 Select Generate one PDF file per n page s and enter a number One PDF file is created every time the number of pages specified here has been scanned r PDF file format option Split PDF pages Multipage PDF whole batch in one PDF 1 page s Password Set a password for PDF file In Duplex mode two pages front back are created per document sheet When you select the Allow automatic blank page removal check box in the Read mode option dialog box displayed by clicking the Scanning tab gt Option button blank pages are removed from documents with blank pages so the number of pages of the original documents and the scann
220. rs 2 Press the Scan button on the ScanSnap for three seconds or longer until it flashes in blue Scanning starts When you scan the first page as a long page and continue scanning the rest of the M pages is also scanned as long pages When Image quality Excellent is specified in the Scanning tab the error message shown below appears indicating that Long page scanning cannot be performed r ScanSnap Manager Long page scanning is not available when Excellent is specified for Image quality Select a different item in Image quality and try again The current settings are ignored and the following settings are used when you perform a long page scan Multifeed Detection None Paper size Automatic detection 153 Using the ScanSnap in Various Ways for Windows users E Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in separate PDF files based on the specified number of pages For example you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Click the Option button in the File option tab ae Color Image rth Use Quick Menu P
221. rs 6 Press the Scan button on the ScanSnap Scanning starts When scanning is completed Scan to Microsoft SharePoint starts up T Save the scanned image data To save a large file to SharePoint or Office Live you may need to have the system administrator change the SharePoint or Office Live setting When you start up Scan to Microsoft SharePoint for the first time you need to register a SharePoint site Once you register the SharePoint site ScanSnap Manager automatically connects to that site from the next startup For more details refer to the Scan to Microsoft SharePoint User Guide Connecting to SharePoint 1 Select a folder in which you want to save the scanned image data 2 In the Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button e Scan to Microsoft SharePoint Se j UA gt R product documentation Content Type Document eo I Budget 2008 Title 001 Pa Document Pl Schedule 2007 Pl Schedule 2008 Fl Training x em re id Ready to Index 001 pdf J The scanned image data is saved in the specified folder 127 About Actions for Windows users Connecting to Office Live Support for Office Live varies depending on the country For more details refer to the Office Live Web site 1 Select Connect to Office Live from the menu f O Scan to Microsoft SharePoint me o Cache j Inde
222. rte Dee aac 305 Setting Items With Without the Quick Menu 2000 00 eee eee eee 311 Installation Specifications 0 eens 315 Updating ScanSnap Manager Updating ScanSnap Manager Software updates are released regularly in an effort to improve the usability and functionality of ScanSnap Manager This section explains how to update ScanSnap Manager E Updating on a Windows OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select Help gt Online Update from the Right click menu You can also perform the update by selecting Start menu gt All programs gt ScanSnap M Manager gt Online Update Update Packs are made available without notice We recommend that you update your program regularly Follow the instructions below when updating ScanSnap Manager Q Itis necessary to have Internet Explorer installed in a computer system with Internet access Always log on as a user with Administrator privileges 1 Select Help gt Online Update from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu A confirmation message appears 2 Click the Yes button r w ScanSnap Manager Online Update Do you want to update to ScanSnap Manager V5 1 online For the Internet connection Windows R Internet Explorer R privileges are used Note You mus
223. s change the settings by following the procedure below 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 From the File format pop up menu in the File option tab select PDF pdf Scan snap Color image Scanner C Use Quick Menu Profile Recommended _ Small File High Quality Standard E sA Application Sj Save i Scanning L File option tr Paper Js Compression Specify the file options you would like to use Gl PDF pdf HH is available only when Color or Gray is selected at Color mode File format Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections C Convert to Searchable PDF OCR options English First page All pages O Option 258 Using the ScanSnap in Various Ways for Mac OS users 3 Select the Convert to Searchable PDF checkbox gt The following message appears It may take extra time for processing text recognition Click the OK button to close the window Language Select the language English French German Italian Spanish Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page Scan sna
224. s in the Dock when Mac OS is started up The ScanSnap is turned on and the ScanSnap Manager icon changes from 6 to There may be a slight delay before the ScanSnap Manager icon changes to 6 M depending on your computer s performance operating environment and load such as when there are many programs running at the same time 172 How to Perform a Scan for Mac OS users E Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu 1 Check that the ScanSnap Manager icon 6 is displayed in the Dock If the ScanSnap Manager icon 6 is not displayed from the Finder select Applications and double click ScanSnap gt ScanSnap Manager to start up ScanSnap Manager If the ScanSnap Manager does not appear in the Dock when Mac OS is started up select Accounts gt My Account gt Login Items gt gt ScanSnap Manager in the System Preferences window to add ScanSnap Manager 2 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 3 Select the Use Quick Menu checkbox Scan snap Color image Scanner m Use Quick Menu High Quality 4 Customize p High Quality Customize _ M For details about scanning documents without using the Quick Menu refer to Without Using the Quick Menu page 177 173
225. s when you click the ScanSnap Manager icon 6 Currently saved profiles are displayed in a list Standard Scan to Folder jy Scan to E mail Scan to Print Scan to Word Scan to Excel Click Profile menu example You can switch to the previously saved scan settings by selecting a profile from the Profile menu If you are not using the Quick Menu you can select a profile from the Profile menu For details about how to save and manage profiles refer to Saving Scan Settings page 183 Clear the Use Quick Menu checkbox in the ScanSnap setup window to display the Profile menu The Profile menu does not appear when this checkbox is selected You can also display the Profile menu by selecting Profile from ScanSnap Manager menu If the current ScanSnap Manager overwrote its previous version when it was installed profiles saved in the previous version of ScanSnap Manager are carried over 171 How to Perform a Scan for Mac OS users How to Perform a Scan This section explains how to perform a scan with the ScanSnap E Preparation 1 Make sure that the power cable is connected to the ScanSnap properly 2 Make sure that the ScanSnap is connected to your computer properly You can turn the computer on before connecting the ScanSnap M There is no need to disconnect and reconnect the ScanSnap if it is already connected to your computer 3 Turn on the computer The ScanSnap Manager icon 6 appear
226. sA Application 3 Save EE Scanning File option i Paper U8 Scan to Print Scan to Word Specify the scanning mode you would like to use Scan to Excel Cardiris iPhoto Image quality Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto Color Detection Scanning side Duplex Scan Double sided B C Continue scanning after current scan is finished The Add new profile window appears 5 Type in a new profile name and click the OK button a 1 HD The new profile appears in the Profile pop up menu Standard _ Scan to Folder Q Scan to E mail Scan to Print Scan snap Scan to Word Color Image Scanner Scan to Excel Cardiris C Use Quick Menu 4 4 A4 Color Recommended Small File High Quality q Add Profile E Scanning File option C Paper a Profile Management Specify the scanning mode you would like to use Image quality f i Normal Color Gray 150 dpi B amp W 300 dpi Ea Color mode J Color H sA Application 185 Setting the ScanSnap for Mac OS users 6 Click the Apply button The new profile is saved Up to 20 profiles can be saved including the Standard profile M You can change the displayed order of profiles except for the Standard profile 1 Select Profile Management from the Profile pop up menu in the
227. scan Scans only one side of the document Follows Settings for other settings Settings Displays the ScanSnap setup window Scan settings are configured in this window Changing the Scan Settings page 181 Profile Displays the Profile menu gt Profile Menu page 171 Profile Management Displays the ScanSnap Manager Profile Management window You cannot select Profile Management when the Use Quick Menu checkbox is selected in the ScanSnap setup window gt Saving Scan Settings page 183 Check consumable Displays the ScanSnap Manager Check consumable status window supplies You can reset the consumable counters after replacing the consumables gt Consumables page 286 Help Displays the Help Version Information Online Update page 303 and Preferences windows Keep in Dock Adds the ScanSnap Manager icon 6 to the Dock Open at Login Automatically launches ScanSnap Manager when Mac OS is started up Show in the Finder Displays the contents of the ScanSnap folder by using the Finder Hide Show Hides or redisplays all windows of ScanSnap Manager that are being displayed Quit Exits ScanSnap Manager Finishing ScanSnap Operation page 180 In Mac OS X v10 6 select the Options sub menu to display these items 170 ScanSnap Manager Icon and Operations for Mac OS users E Profile Menu This menu appear
228. scanned image data Scanning tab Scanning Which image quality to scan with use color gray or black amp white simplex or duplex modes for scanning enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation and Continue scanning after current scan is finished File option tab File format of the scanned image data pdf jpg Whether to perform text recognition on a marked character string in the scanned image data and set the character string as a keyword for the PDF file Whether to perform text recognition only on the first marked section or all marked sections to be added as keywords and in which language to perform text recogni tion Whether to perform text recognition on character strings in the scanned image data to convert the file to a searchable PDF file Whether to convert all pages or the first page only and in which language to perform text recognition Whether to include all scanned image data in a single PDF file or create PDF files each with a preset number of pages Paper tab Paper size of documents paper size detection Whether to detect multifeed Compression tab File size of the scanned image data compression rate Scan settings vary depending on the scanning method For information on items that can be set refer to Setting Items With Without the Quick
229. set as keywords Color documents such as catalogues or pamphlets Documents in which two or more colors are used for marking Documents containing colors other than for marking pens other than highlight pens are used or the document is stained Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords The size of marked section is outside the supported range Character strings framed by highlight pen ScanSnap gt The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded ScanSnap When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one marked section In the following case character strings surrounding marked sections may be set as keywords Marked section overlaps the line above and below In the following cases unmarked character strings may be set as keywords Color documents such as catalogues or pamphlets Documents with color text diagrams pictures tables and lines Documents containing sections framed by highlight pen Stained documents Increase the resolution when you have trouble setting the keywords correctly Keywords set for a PDF file can be checked in Document Properties of Adobe
230. size 17 STIGP Color Image Scanner C Use Quick Menu Profile Recommended Vy s Application Save i Scanning File option d Compression Select paper Automatic detection Paper size Small File High Quality Standard E Mixed paper size scanning is not available with Check Length Custom Multifeed Detection Check Length B 250 Using the ScanSnap in Various Ways for Mac OS users 3 Select None in Multifeed Detection pop up menu Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard H Application Save i Scanning File option L Paper d Compression Select paper Paper size Automatic detection Custom Multifeed Detection Scanning documents of different widths or lengths at the same time with Check Length selected results in scan failure due to detection of these documents as multifeeds Note that scanning Letter and A4 size documents together at the same time does not result in multifeed detection 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window 6 Load documents in the ScanSnap 1 Align the edges of documents 251 Using the ScanSnap in Various Ways for Mac OS users 2 Place documents at
231. ss the Scan button on the M ScanSnap 5 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 104 About Actions for Windows users 6 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Scan to Picture Folder dialog box appears If you clear the Show preview check box in Step 3 the scanned image data is directly saved in the pictures folder 7 Check the scanned image in the Scan to Picture Folder dialog box You can rename the file in this dialog box For details about the Scan to Picture Folder dialog box refer to ScanSnap Manager Help jy Scan to Picture Folder Specify file name Eile name Vv 2 File v History Serialize Combined file size Specify destination folder Save in C Users Pictures ScanSnap History Save scanned images to file E Do not show this dialog again Preview M In Specify destination folder you can change the destination folder to a folder other than the pictures folder 8 Click the Save button The scanned image data is saved in the pictures folder When the Scan to Picture Folder dialog box is displayed you cannot perform a scan Q Close the Scan to Picture Folder dialog box before scanning the next document Do not move delete or rename the scanned image da
232. ster ScanSnap Manager In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click a in the taskbar For information on how to display the ScanSnap Manager icon in the taskbar refer to ScanSnap Manager Icon and Operations page 40 2 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box is displayed 3 Select the Use Quick Menu check box Scan snap Color Image Scanner V Use Quick Menu Recommended Small File High Quality P Customize l OK Cancel Apply For details about scanning documents without using the Quick Menu refer to Without wv Using the Quick Menu page 49 44 How to Perform a Scan for Windows users 4 Click one of the profile buttons STan ST1a Color Image Scanner Iv Use Quick Menu OK Cancel Apply Profile Button Description Recommended button Settings are Auto for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings Use this button when you want to scan standard documents in high quality and business cards in higher quality for better text recognition Small File button Settings are Normal Color Gray 150 dpi B amp W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup dia
233. strings corrected 145 Using the ScanSnap in Various Ways for Windows users E Correcting the Orientation of Scanned Images In an office environment it is often the case that a single batch contains same size documents of different page orientations Moreover the reverse sides of double sided documents in calendar style are printed upside down The ScanSnap is able to automatically rotate each page to its correct orientation for such document batches To rotate document pages to their correct orientations change the settings by following the procedure below This function determines document orientation based on the characters printed on the document so it may not work properly for the following document types Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents written using only capital characters Documents including handwritten characters Skewed
234. t any patterns lines or characters The following types of documents may be recognized as blank pages When you scan such documents clear the Allow automatic blank page removal checkbox Also make sure to check the image data for accidentally removed pages when discarding the scanned document 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 Click the Option button in the Scanning tab Scan Snap Color Image Scanner l l Use Quick Menu Profile Recommended Small File High Quality Standard Es s Application Sj Save E scanning L File option Li Paper js Compression Specify the scanning mode you would like to use Image quality i Normal Color Gray 150 dpi B amp W 300 dpi HH Color mode E Auto Color Detection FH Scanning side Duplex Scan Double sided ke C Continue scanning after current scan is finished gt The Read mode option window appears 244 Using the ScanSnap in Various Ways for Mac OS users 3 Select the Allow automatic blank page removal checkbox Read mode option Brightness Black and White scanning only Light O A Dark Normal l Setting for text only document C Correct skewed character strings automatically Allow automatic image rotation Cancel E ox _9
235. t have the Administrator privileges of the computer es mj ae gt If the latest update pack is available a message confirming the download and installation of the software appears 301 Updating ScanSnap Manager If the latest version of the software is already installed the message below appears e M Y ScanSnap Manager Online Update axe N LBP There is no need to update gt The latest Update program version is already installed Co Click the OK button to close the message 3 Click the Yes button r ScanSnap Manager Online Update i website Yes to run the update now Download size About AE The latest version of the program Update Pack is available on the The update pack is downloaded and a confirmation message to start the installation appears 4 Click the Install button r Y ScanSnap Manager Online Update Download is completed Click the Install button Install button Starts the installation Information button Shows the update information C When you click the Information button Internet Explorer opens displaying information M about the latest update for ScanSnap Manager gt Installation starts and the Welcome to InstallShield Wizard for ScanSnap Manager dialog box appears Follow the instructions on the screen to continue with installation 302
236. t or Adobe Reader 213 About Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window Refer to Using the Quick Menu page 173 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Change settings for the Scan to Print If you do not want to change any settings go to Step 4 1 Click Settings under the Scan to Print icon scan to Print 4 aveoease CD iii Click the icon of the application to interact with the ScanSnap gt The Scan to Print Options window appears 2 Change the settings For details about the Scan to Print Options window refer to ScanSnap Manager Help Scan to Print Options l M Save scanned image Cancel or 3 Click the OK button to close the Scan to Print Options window 214 About Actions for Mac OS users 4 Click the Scan to Print icon The Print window appears 5 Configure print setup options in the Print window You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed For
237. t version of the program Update Pack is available on the website Yes to run the update now The update pack is downloaded and a confirmation message to start the installation appears Download size 4 Exit the ScanSnap Manager Select Quit from the ScanSnap Manager menu 5 Click the Install button ScanSnap Manager Online Update Download is completed Click the Install button M When you click the Information button the browser opens displaying information about the latest update for ScanSnap Manager The ScanSnap Manager installer starts Follow the instructions on the screen to continue with installation 304 Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap For information on how to install the software refer to Installing the Software section in ScanSnap 1300 Getting Started E Uninstalling on a Windows OS Follow the procedure below to uninstall ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap and Scan to Microsoft SharePoint 1 Start your computer Always log on as a user with Administrator privileges 2 Exit all running programs 3 Select Start menu gt Control Panel gt Programs gt Programs and Features The Uninstall or change a program dialog box appears with a list of the currently installed applications 4
238. ta in other applications when the Scan to Picture Folder dialog box is displayed 105 About Actions for Windows users Converting into Word Excel PowerPoint Documents This section explains how to convert the scanned image data into Word Excel PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text recognition Use this function in a computer environment where Word Excel and PowerPoint are installed You cannot view the documents converted into Word Excel or PowerPoint files unless these programs are installed and you completed the user registration to use these programs Install these programs and complete the user registration to view the converted documents on your computer Other than Word Excel and PowerPoint Visual Basic for Applications of Office Shared Features is required Visual Basic for Applications of Office Shared Features is installed at the same time when you perform a standard installation of Microsoft Office ABBYY FineReader for ScanSnap can be used with the following versions of Word Excel and PowerPoint Word 2000 2002 2003 2007 Excel 2000 2002 2003 2007 PowerPoint 2002 2003 2007 Do not use this function while you are working in Word Excel or PowerPoint In addition do not use Word Excel or PowerPoint while this function is being executed Otherwise a message such as Call is
239. tached When you scan the following types of documents they may be scanned incorrectly due to documents getting damaged or paper jam Documents smaller than 50 8 x 50 8 mm 2 x 2 in width x length Documents whose paper weight is less than 64 g m 17 Ib Documents of non uniform thickness e g envelopes and paper sheets with attached materials Wrinkled or curled documents Folded or torn documents Tracing paper Coated paper Photographs photographic paper Perforated or punched documents Odd shaped documents not square or rectangular Carbon paper or thermal paper Carbonless paper may contain chemicals that can damage the pad assy or the rollers such as pick roller Make sure to clean the ScanSnap regularly to maintain the scanner performance when scanning carbonless paper Depending on the type of carbonless paper the life span of the scanner may become shorter compared to scanners scanning only standard office paper 26 Paper Sizes of Documents Picture postcards You can scan picture postcards only when the ScanSnap is connected via the power cable Paper type Picture postcard Weight 64 to 326 g m 17 to 87 Ib Size Width 50 8 to 100 mm 2 to 3 9 in Length 50 8 to 148 mm 2 to 5 8 in Satisfy all conditions below when scanning picture postcards Paper jams may occur if conditions are not met Power cable connection Room temperature 5 to 35 C 41 to 95 F Normal humidity 45 to
240. ted every time the number of pages specified here has been scanned PDF file format option PDF File Option O Multipage PDF whole batch in one PDF Generate one PDF file per 1 if Cancel _ C o 8 page s In Duplex mode two pages front back are created per document sheet When you select the Allow automatic blank page removal checkbox in the Read mode option window displayed by clicking the Scanning tab gt Option button blank pages are removed from documents with blank pages so the number of pages of the original documents and the scanned image data does not match Clear this checkbox when you want to keep the original page number order 4 Click the OK button to close the PDF file format option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner or press the esc key to close the ScanSnap setup window 7 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 8 Press the Scan button on the ScanSnap One PDF file is created every time the number of pages specified in Step 3 has been scanned 257 Using the ScanSnap in Various Ways for Mac OS users E Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image data automatically and create a searchable PDF file To create searchable PDF file
241. tem Preferences window appears 5 Select Accounts in the System Preferences window The Accounts window appears 6 Select the currently logged in user from the My Account pane in the Accounts window T Click Login Items in the Accounts window In the Login Items pane a list of all applications that automatically start at login is displayed 8 Select ScanSnap Manager from the Login Items list O Click the button ScanSnap Manager is deleted from the Login Items list 1 O close the Accounts window 307 Uninstalling the Software 1 1 In a multi user environment every user must perform Steps 2 to 10 12 Log in as a user with Administrator privileges From the Finder select Applications gt ScanSnap and drag the ScanSnap folder into the Trash 13 From the Finder select volume_name gt Library gt Receipts and drag ScanSnap Manager pkg into the Trash M Skip this step in Mac OS X v10 6 1 4 Empty the Trash ScanSnap Manager is uninstalled When Uninstalling ABBYY FineReader for ScanSnap 1 Start your computer 2 Exit ABBYY FineReader for ScanSnap if it is running Select Quit from the ABBYY FineReader for ScanSnap menu 3 Log in as a user with Administrator privileges From the Finder select the folder in which ABBYY FineReader for ScanSnap is installed generally you can find ABBYY FineReader for ScanSnap in the Applicatio
242. ters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents written using only capital characters Documents including handwritten characters Skewed documents Documents written in an unsupported language a language other than English French German ltalian Spanish Russian Portuguese Documents with complex layouts Documents with a large amount of image noise Documents with faint characters Documents with faded characters When you scan such documents clear the Allow automatic image rotation checkbox 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 248 Using the ScanSnap in Various Ways for Mac OS users 2 Click the Option button in the Scanning tab g s Application Save fj Scanning File option Paper Ls Compression Specify the scanning mode you would like to use Image quality i Normal Color Gray 150 dpi B amp W 300 dpi Color mode H Auto Color Detection Cot a Scanning side Duplex Scan Double sided C Continue scanning
243. that if not warnine strictly observed may result in severe injury or death This indication alerts operators to an operation that if not AN strictly observed may result in safety hazards to personnel CAUTION or damage the product Besides warning indicators the following symbols are also used in this manual Symbol Description This symbol alerts operators to particularly important information Be sure to read this information v This symbol alerts operators to helpful advice regarding operations Windows This symbol indicates operations using Windows ETD This symbol indicates operations using Mac OS Arrow Symbols in This Manual Right arrow symbols gt are used to connect icons or menu options you should select in succession Example Select the Start menu gt Computer Introduction Screen Examples in This Manual Windows screen Screenshots in this manual are used according to guidelines provided by Microsoft Corporation The screenshots used in this manual are of Windows Vista The actual windows and operations may differ depending on the operating system that you are using Mac OS screen The screenshots used in this manual are of Mac OS X v10 5 The actual windows and operations may differ depending on the Mac OS that you are using The screen examples in this manual are subject to change without notice in the interest of product improvement If the actual screen
244. the scan result is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with the active application in which the scan result is displayed without the Quick Menu appearing after scanning The interaction continues until you exit the application When more than one application is running at the same time priority will be given in the following order CardMinder ScanSnap Organizer and Rack2 Filer When the Quick Menu is disabled the name of the interacting application on the Left Click Menu is followed by is interacting Profile v ScanSnap Organizer is interacting Standard D CardMinder eA Searchable PDF OCRs during scan aj Scan to Folder 4 Scan to E mail SG W amp Scan to Print gh ABBYY Scan to Word eh anew Scan to Excel Kd acevr Scan to PowerPoint R Gai Rack2 Filer in Letter Black and White When ScanSnap Organizer is automatically interacting with ScanSnap Manager 67 Setting the ScanSnap for Windows users Changing Automatic Linkage Mode Follow the procedure below to change automatic linkage mode options 1 Select Help gt Preferences from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap Manager Preferences dialog box appears 2 In the Automatic Linkage tab select the automatic linkage mode and click the OK button ScanSnap Manager
245. the scanned document Blank pages are not removed when CardMinder is used 1 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box appears 2 Click the Option button in the Scanning tab E2 Color Image ts Use Quick Menu Profile Recommended Small File p High Quality al TY Standard x E Application Save E Specify the scanning mode you would like to use a File option t Paper fa Compression Image quality E Normal Color Gray 150 dpi B amp W 300 dpi gt Color mode 4 Auto Color Detection x Scanning side Duplex Scan Double sided x El Continue scanning after current scan is finished C Hide OK Cancel Apply The Read mode option dialog box appears 142 Using the ScanSnap in Various Ways for Windows users 3 Select the Allow automatic blank page removal check box Read mode option Em Brightness Black and White scanning only Light i Tomo Dark ALAS Aa eel Normal Setting for text only document Correct skewed character strings automatically v Allow automatic image rotation Set the document with its face up Cancel Help 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details refer t
246. ther to detect multifeed Compression tab File size of the scanned image data compression rate Scan settings vary depending on the scanning method For information on items that can be set refer to Setting Items With Without the Quick Menu page 311 54 Setting the ScanSnap for Windows users 4 Click the OK or Apply button Scan settings are changed If you press the Scan button on the ScanSnap while the ScanSnap setup dialog box is displayed the ScanSnap setup dialog box closes and scanning starts Changes made up to this point are saved and documents are scanned by these settings Note that when other dialog boxes are open scanning does not start even if you press the Scan button on the ScanSnap 55 Setting the ScanSnap for Windows users E Saving Scan Settings You can save up to 20 sets of pre defined settings called profiles in the Left Click Menu You can easily retrieve and use the saved profiles by simply clicking the ScanSnap Manager icon 6 Profile v e Standard fa CardMinder A Searchable PDF OCRs during scan al Scan to Folder FE Scan to E mail f wy Scan to Print gh ABBYY Scan to Word hew Scan to Excel 1 Kay asevy Scan to PowerPoint R i A Rack2 Filer 2 OO e Left Click menu Once the frequently used scan settings are saved as profiles you do not have to open the ScanSnap setup dialog box to change settings every time you perform scanning
247. tion tab Application to be used with the ScanSnap Save tab Folder in which scanned image data is saved File name used for saving the scanned image data Scanning tab Scanning Which image quality to scan with use color gray or black amp white simplex or duplex modes for scanning enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation Set the document with its face up and Continue scanning after current scan is finished File option tab File format of the scanned image data pdf jpg Whether to perform text recognition on a marked character string in the scanned image data and set the character string as a keyword for the PDF file Whether to perform text recognition only on the first marked section or all marked sections to be added as keywords and in which language to perform text recognition Whether to perform text recognition on character strings in the scanned image data to convert the file to a searchable PDF file Whether to convert all pages or the first page only and in which language to perform text recognition Whether to include all scanned image data in a single PDF file or create PDF files each of which including a preset number of pages Whether to password protect the created PDF files Paper tab Paper size of documents paper size selection Whe
248. to Print Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard f gt Lj Save fi Scanning File option CI Paper Js Compression Select the application you would like to use Application Setting Add or Remove 3 You can also configure the profile by selecting Scan to Print from the Profile pop up menu or the Profile menu When you save the desired settings as profiles they can be selected from the Profile menu next time you perform a scan For more details about how to save scan settings refer to Saving Scan Settings page 183 216 About Actions for Mac OS users 3 Change settings for the Scan to Print If you do not want to change any settings go to Step 4 1 Click the Application Setting button ScanSnap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard H s Application EJ Save fi Scanning File option H Paper d Compression Select the application you would like to use Application G amp Scan to Print ke 4 Application Setting y 4 Add or Remove y gt The Scan to Print Options window appears 2 Change the settings For details about the Scan to Print Options window refer to ScanSnap Manager Help M Save scanned image Cone ID 3
249. ts Free technical support Information about new versions of ABBYY products l Register Now Reading images 0 image s processed 2 image s left When the conversion is completed Word Excel or PowerPoint starts up and the conversion result is displayed It is recommended to select Better Color Gray 200 dpi B amp W 400 dpi or higher resolution for Image quality in the Scanning tab in the ScanSnap setup dialog box Word documents are saved in DOC format doc Excel documents in XLS format xls and PowerPoint documents in PPT format ppt 112 About Actions for Windows users E Scanning Business Cards This section explains how to manage image data of scanned business cards in CardMinder ABCD LIMITED Howard Brown Project Manager Sofware Research PEPEE cam 1234 Funeiton Avenue San Rose CAQS7E54 1111 Telephone C00 000 0000 FAX 000 111 2222 E mait Nerown abea com Full Name za Eat Data E Foward Brown Company abea timed E Phone Number PUTESAATHT Email Rbrown ebed com JEDE et Selected folder I inbox Recognition language Er Blank pages are not removed even if the Allow automatic blank page removal is selected when the ScanSnap is interacting with CardMinder Data of up to 500 sheets 1 000 pages including blank pages can be exported to CardMinder at o
250. ts with long diagonal lines Documents including handwritten characters When you scan such documents clear the Correct skewed character strings automatically checkbox For documents skewed while being scanned you do not have to enable Correct skewed character strings automatically because the skewed image is always corrected in such cases 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu The ScanSnap setup window appears 2 Click the Option button in the Scanning tab sA Application Save Scanning L File option L Paper Ls Compression Specify the scanning mode you would like to use Image quality i Normal Color Gray 150 dpi B amp W 300 dpi Color mode Fj Auto Color Detection Eg Scanning side Duplex Scan Double sided C Continue scanning after current scan is finished _ Option gt The Read mode option window appears 246 Using the ScanSnap in Various Ways for Mac OS users 3 Select the Correct skewed character strings automatically checkbox Read mode option Brightness Black and White scanning only Light O A Dark Normal Setting for text only document M Allow automatic blank page removal Correct skewed character stri ngs automatically m Allow automatic image rotation Cancel E or _ 4 Cl
251. ttings For information on how to change scan settings refer to Changing the Scan Settings page 181 5 Click the Apply button in the ScanSnap setup window 6 Click the 63 button in the upper left corner or press the esc key to close the ScanSnap setup window T Load the document in the ScanSnap For information on how to load documents refer to How to Load Documents page 28 174 How to Perform a Scan for Mac OS users 8 Press the Scan button on the ScanSnap Scanning starts The Scan button setting is set to Duplex Scan Double sided by default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For more details refer to Changing the Scan Settings page 181 Scanning can also be started from the ScanSnap Manager menu For more details refer to ScanSnap Manager Menu page 170 Do not connect and disconnect the ScanSnap and other USB devices during scanning Do not close the ADF paper chute cover during scanning Do not switch users during scanning The Scan button on the ScanSnap flashes blue during scanning The following window appears to show the scanning progress ScanSnap Manager Image scanning and file saving Scanning Image from ScanSnap a Stop Scanning completed Page Duplex Auto Color Normal PDF Automatic detection Skip blank page Rotation Deskew Compression 3 The Quick Menu appears whe
252. tton in the lower left corner and select Rename them g Standard g Scan to Folder a Scan to E mail a Scan to Print Eb Scan to Word Escan to Excel Fy Cardiris 3 iPhoto fey A4 Color E B Rename gt The name field of the profile becomes editable 5 Type in a new name ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Standard g Scan to Folder Scan to E mail og Scan to Print Eh Scan to Word Escan to Excel F Cardiris iPhoto ES P Letter Black and White The profile is renamed 6 Click the button in the upper left corner or press the esc key to close the ScanSnap Manager Profile Management window 190 Setting the ScanSnap for Mac OS users T Click the Apply button in the ScanSnap setup window o Scan snap C Use Quick Menu Profile Recommended Small File High Quality Image quality f 5 Normal Color Gray 150 dpi B amp W 300 dpi A Color mode j Auto Color Detection H Scanning side Duplex Scan Double sided C Continue scanning after current scan is finished The process is completed 191 Setting the ScanSnap for Mac OS users Deleting Profiles 1 Select Settings from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager m
253. u 1 Check that the ScanSnap Manager icon amp is on the taskbar lt amp cide 10 16 Ifthe ScanSnap Manager icon 6 is not displayed select Start menu gt All M Programs gt ScanSnap Manager gt ScanSnap Manager to start up ScanSnap Manager Normally ScanSnap Manager is registered under Startup when installed so its icon is displayed on the taskbar when Windows starts If ScanSnap manager is not registered under Startup select Start menu gt AIl Programs gt ScanSnap Manager gt Startup Register to register ScanSnap Manager In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar For information on how to display the ScanSnap Manager icon in the taskbar refer to ScanSnap Manager Icon and Operations page 40 2 Select Scan Button Settings from the Right Click Menu Refer to Right Click Menu page 41 for more information about the Right Click Menu The ScanSnap setup dialog box is displayed 3 Clear the Use Quick Menu check box STan Sona age Scanner Profile Recommended Small File High Qualit A Standard b 5 e lt __ Detail OK Cancel When the Use Quick Menu check box is selected you cannot specify an action to be executed after scanning or an application to link with Refer to Using the Quick Menu page 44 to select an action from the Quick Menu after documents are scanned
254. u want to select an application in advance before performing a scan clear the Use Quick Menu check box in the ScanSnap setup dialog box window Check the location of the folder where you save the files and then delete corrupted files if any After that retry scanning Saved files of scanned image data cannot be opened with the target application Is the folder specified as the image saving folder in another computer or a hard disk on the network For those who answered Yes to the above question Did an error occur while scanned image data was being saved e g a LAN cable came off If such network related errors occur files may not be saved properly and corrupted files may stay in the folder Example An error occurs when you try to open a PDF file 277 Troubleshooting Checklist Symptom Check this Resolution ime The text recognition accuracy decreases significantly when Scan to Word Excel PowerPoint R is used CED The text recognition accuracy decreases significantly when Scan to Word Excel is used Have you scanned documents written in small letters Have you scanned low quality documents with smeared or unclear characters The optimum scan settings vary depending on the document type Change the scan settings by referring to the resolution column on the right From the ScanSnap setup dialog box window select the Scanning tab
255. uick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box Refer to Using the Quick Menu page 44 for more details about how to perform scanning by using the Quick Menu 1 Load the document in the ScanSnap For details refer to Paper Sizes of Documents page 26 and How to Load Documents page 28 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Change settings for the Scan to SharePoint If you do not want to change the settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to SharePoint icon and then select the Settings menu Scan snap s Page 1 1 Anaa cana canSnap Scan to CardMinder can to Folder Scan to E mail Scan to Print anizer Scan to SharePoint Scan to Rack2 Filer Scan to Picture older f v Show Details gt The Scan to SharePoint Options dialog box appears 2 Change the setting For details about the Scan to SharePoint Options dialog box refer to ScanSnap Manager help Scan to SharePoint Options exe IV Save scanned images to file Cancel 3 Click the OK button to close the Scan to SharePoint Options dialog box 121 About Actions for Windows users 4 Click the Scan to SharePoint icon Scan snap 4 Page 1 1 Aa A B E Scan to ScanSnap Scan to CardMinder Scan to F
256. uick Menu appears 3 Change settings for the Scan to Rack2 Filer If you do not want to change the settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to Rack2 Filer icon and then select the Settings menu Scan snap 4 Page 1 1 a Aa ee eon to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Oreanizer qo ican to Excel can Scan to SharePoint Scan to Rack2 Filer Scan to Picture Pow verPoint R Folder amp Show Details gt The ScanSnap Manager gt Rack2 dialog box appears 131 About Actions for Windows users 2 Change the settings In this dialog box specify the destination to save the scanned image data For details about the ScanSnap gt Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap gt Rack2 dialog box to display Rack2 Filer Help nap gt ScanSnap data save location when Rack2 Viewer or WorkArea is not open I Request confirmation each time Binder currently selected in the Rack2 Filer window or binder selection dialog if no binder is selected Binder selection dialog for individual assignment every time Cancel Help 3 Click the OK button to close the ScanSnap gt Rack2 dialog box 4 Click the Scan to Rack2 Filer icon Scan snap 4 Page 1 1 gt Aa A s amp Scan to ScanSnap Scan to CardMinder Scan to Folder Scan
257. ut the ScanSnap Manager menu The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Scan snap Color Image Scanner C Use Quick Menu Profile a Recommended m Small File High Quality Standard H sA Application Save E Scanning File option C Paper dJa Compression Specify the scanning mode you would like to use M This function is not available when the Use Quick Menu checkbox is selected 3 Select Profile Management from the Profile pop up menu Scan snap Color Image Scenner C Use Quick Menu Profile Recommended _ Small File High Quality 1 Y Standard Scan to Folder Scan to E mail s Application fi Scanning File option i Paper Scan to Print o 7 a Scan to Word Specify the scanning mode you would like to use Scan to Excel Cardiris Image quality fas Normal Color Gray 150 dpi B amp W 300 dpi RT Color mode H Auto Color Detection Scanning side B Duplex Scan Double sided The ScanSnap Manager Profile Management window appears You can also display the ScanSnap Manager Profile Management window by select ing Profile Management from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 170 for more information about the ScanSnap Manager menu 189 Setting the ScanSnap for Mac OS users 4 Select the profile you want to rename click the bu
258. vert to Searchable PDF is enabled Small size saves desktop space Smaller than an A4 or letter size paper the ScanSnap does not require much desktop space 15 Features of the ScanSnap eCompact lightweight and portable The ScanSnap is compact and lightweight allowing you to carry it around together with your laptop computer You also do not need to worry about finding an electrical outlet when you use the USB bus power cable provided to connect the ScanSnap to your laptop computer The Quick Menu lets even first time users operate the ScanSnap with ease The Quick Menu is simple enough to operate even for first time users After you press the Scan button to scan a document the Quick Menu is displayed so that you can just select the action you want to perform on the Quick Menu Automatically recognizes color and black amp white documents Auto Color Detection The ScanSnap determines the color modes of documents outputs color documents in color black amp white documents in black amp white and black amp white documents with photos or illustrations in grayscale mode and can optimize PDF file sizes with this function Scan different size documents together Automatic Page Size Detection Paper sizes are automatically recognized when a scan is performed allowing documents with a mixture of different paper sizes to be scanned all at once Resolution level is converted to match the paper size Automatic Resolut
259. which differs depending on the operating system under Other Device selection in the Device Manager and restart your computer The file size of a scanned black amp white document is the same as that of a scanned color document Color documents are not scanned as color Is the black amp white document scanned in color or gray mode Documents in dark colors close to black such as dark green may be scanned as black amp white or gray Select the Scanning tab from the ScanSnap setup dialog box window and change the setting for Color mode to B amp W Select the Scanning tab from the ScanSnap setup dialog box window and change the setting for Color mode to Color Images on the backside of the document overlay on the scanned image when scanning a double sided document bleed through Is the Setting for text only document check box cleared in Option in the Scanning tab of the ScanSnap setup dialog box window Select the Setting for text only document check box 274 Troubleshooting Checklist Symptom Check this Resolution Scanned image data is lost when Allow automatic blank page removal is enabled When the Allow automatic blank page removal check box is selected almost blank documents with only a few characters may be accidentally recognized as blank pages and removed from scanned image data From the ScanSnap setup dialog box w
260. with the scanning settings shown below multiple files are created Pay attention to the number sheets loaded File format JPEG jpg Generate one PDF file per n page s check box is selected 2 Press the Scan button on the ScanSnap Scanning starts When scanning is completed the Quick Menu appears 3 Change settings for the Scan to E mail If you do not want to change any settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to E mail icon and then select the Settings menu Scan snap 4 Page 1 1 a aA Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer Oo amp Scan to Excel can Scan to SharePoint Scan to Rack2 Filer Scan Be He ture Poy wer POMC y Show Details gt The Scan to E mail Options dialog box appears 84 About Actions for Windows users 2 Change the settings For details about the Scan to E mail Options dialog box refer to ScanSnap Manager Help Set a Document Open Password for PDF files V Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message 1 MB 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the Scan to E mail icon Scan snap 4 Page 1 1 Scan to ScanSnap Scan to CardMinder Sca
261. x a File Add SharePoint Site E Options X ex gt The Office Live logon dialog box appears 2 Enter the ID and the password in the Office Live logon dialog box and then click the Sign In button 2 CO Remember me on this computer C Remember my Password You are logging into Microsoft Office Live which is not a Microsoft developed application Sign up for a Windows Live ID 3 Windows Live ID Works with MSN Office Live and Passport sites gt The Scan to Microsoft SharePoint dialog box appears after the ScanSnap is connected to Office Live 3 Select a folder in which you want to save the scanned image data 128 About Actions for Windows users 4 In the Scan to Microsoft sharePoint Index Pane enter information such as the title and click the Accept button r Scan to Microsoft SharePoint eee Py Content Type Document x B pa http laketest com L B 111 F BradsLibrary D Column Test Title foo M Connect2007 Pu Content Types Test i Documents Pl Index Test Discription ll T testlib R product documentation l Date Tuesday February 26 2008 v Je ik Ready to Index 001 pdf gt The scanned image data is saved in the specified folder For details refer to the Scan to Microsoft SharePoint User Guide 129 About Actions for Windows users E S
262. xcel file For information on how to continue the process after you select this item refer to Converting into Word Excel PowerPoint Documents page 106 Scan to PowerPoint R 3 Text recognition is performed on the scanned image data which is then converted to a PowerPoint file For information on how to continue the process after you select this item refer to Converting into Word Excel PowerPoint Documents page 106 Scan to SharePoint 4 Scanned image data is saved in SharePoint or Office Live For information on how to continue the process after you select this item refer to Saving Data in SharePoint page 120 Scan to Rack2 Filer 5 Creates a PDF file from the scanned image data and saves the file in a Rack2 Filer binder For information on how to continue the process after you select this item refer to Saving to Rack2 Filer page 130 Scan to Picture Folder Scanned image data is saved in the pictures folder For information on how to continue the process after you select this item refer to Saving Files to Picture Folder page 99 4 2 3 4 5 Only displayed when ScanSnap Organizer is installed Only displayed when CardMinder is installed Only displayed when ABBYY FineReader for ScanSnap is installed Only displayed when Scan to Microsoft SharePoint is installed Only displayed when Rack2 Filer trial version bundled with the ScanSnap or Rack2 F
263. y Scan to Print E ABBYY Scan to Word ABBYY Scan to Excel Help ABBYY Scan to PowerPoint R ea Rack2 Filer real Letter Black and White m The Standard profile cannot be deleted The Delete Profile dialog box appears 5 Click the Yes button m Delete Profile Removing Letter Black and White from the profile list This operation cannot be undone Continue Cos The selected profile is deleted 6 Click the Close button to close the ScanSnap Manager Profile Management dialog box 65 Setting the ScanSnap for Windows users E Automatic Linkage with Applications ScanSnap Organizer CardMinder Rack2 Filer trial version bundled with the ScanSnap and Rack2 Filer V5 0 or later recommended bundled model or sold separately automatically link with the ScanSnap upon startup Automatic Linkage Mode There are two modes for automatic linkage Link when one of the above applications is active recommended When ScanSnap Organizer CardMinder or Rack2 Filer becomes active with the application s dialog box brought to front and selected in taskbar performing a scan by pressing the Scan button automatically starts the linkage between ScanSnap Manager and the active application in which the scan result is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with the active application in which th
264. y file name File name 17 2 File History Serialize Combined file size 0 07 MB J Set a Document Open password for PDF files J Save scanned images to file E Do not show this dialog again Preview 90 About Actions for Windows users 8 Click the Attach button When the Set a Document Open password for PDF files check box is selected in the Scan to E mail Options dialog box or the Scan to E mail dialog box the Scan to E mail Set a password dialog box appears lt Scan to E mail Set a password Set a password for PDF files Password Confirm password Ok l Cancel Help Enter a password and then click the OK button An e mail program is started and the file is attached to an e mail message L New Message fo ere File Edit View Insert Format Tools Message Help To e3 Ce Subject jB UA iE ee 2 2 ah the ScanSnap Close the Scan to E mail dialog box before scanning the next document Do not move delete or rename the scanned image data in other applications when the Scan to E mail dialog box is displayed When the Scan to E mail dialog box is displayed scanning cannot be performed with 91 About Actions for Windows users E Using the ScanSnap as a Copy Machine This section explains how to print scanned image data with a printer You

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