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Canon SmartBase PC1270D User's Manual

1. TEL LINE SETTINGS 1 USER TEL NO USER TEL NO Ex TEL 4 Use the numeric keys to enter your fax number max 20 digits including USER TEL NO spaces TEL 123 4567 If you have already registered your fax telephone number previous entry will be displayed To change your fax telephone number use the numeric keys to enter your fax number Press Space to enter a space To enter a plus sign before the number press the Tone key If you make a mistake press Delete to delete the last number or press Clear to delete all numbers you entered 02_EN fm Page 5 Tuesday February 19 2002 8 20 5 Press OK USER TEL NO DATA ENTRY OK TEL LINE SETTINGS 2 TEL LINE TYPE 6 Press Additional Functions TER SPINES 1 TEL LINE SETTINGS 7 Use 4 or p to select 2 UNIT USER SETTINGS 2 UNIT NAME 8 Press OK _ 9 Use the numeric keys to enter your name or company name max 24 A characters including spaces Ex CANON If you are unsure how to enter characters p 2 1 If you have already registered your name or company name the previous entry will be displayed To change your name press Clear to delete the previous entry and re enter Press Space to enter a space and move the cursor to the right If you make a mistake press Dele
2. 7 4 DONE TONE setting 29 2 REDUCTION settings 29 7 REPORT settings 9 5 SETTINGS sub menu 9 6 START SPEED setting 29 4 TO MEMORY 22 9 8 5 Scanning resolution setting eet eee tco tas 4 1 SCANNING END setting sse 9 3 SELECT REDUCE DIR setting sess 9 7 Sender information description sce on ERRORES 2 3 printing list to check sss 2 6 Iegisterinp dccem iem db 2 4 2 5 Sending cancelling E e e eyed rS 4 7 delayed EMOTY e nere ame ete ee n ege e reve 4 5 Trietliodsz iudi rete emet eate dde ped 4 5 preparing jue cnt sequential broadcasting ees setting scanning resolution timer See Delayed sending to more than one using coded speed dialling using group dialling using one touch speed dialling sse Setting iere reo DER eder i EET Settings list of eR eet NOR HER eed SHORT LONG SHORT setting SHORT SHORT LONG setting Space Key oeste tet eb eee t teg er Special Dialling 5 SPEED DIAL LIST 22 12 Speed dialling description group dialling lists methods Onestouchs on corn inerte ie itp eti STANDARD description Setting isset Standby display fax mode Start key
3. Hd TEL NUMBER ENTRY DATA ENTRY OK 1 TOUCH SPD DIAL Ex 2 NAME Canon OPTIX_ Canon OPTICS 3 3 4 a 03 EN fm Page 4 Tuesday February 19 2002 8 21 AM 7 Press OK DATA ENTRY OK 1 TOUCH SPD DIAL 3 OPTIONAL SETTING 8 Press Stop Reset to return to standby display I To Delete a One Touch Speed Dialling Entry 4 Press Function then Clear to delete the fax telephone number TEL NUMBER ENTRY 5 Press OK TEL NUMBER ENTRY 6 Press Stop Reset to return to standby display The registered name is automatically cleared when you clear the fax telephone number Coded Speed Dialling Registering Numbers for Coded Speed Dialling The Function key will light up by pressing Function to be able to operate Space Delete or Clear 1 Press Additional Functions 2 Use 4 or p to select 4 ADD REGISTRATION DDITIONAL FUNCTIONS 4 ADD REGISTRATION 3 Press OK ADD REGISTRATION 1 1 TOUCH SPD DIAL 4 Use lt or p to select 2 CODED SPD DIAL REGISTRATION 2 CODED SPD DIAL 5 Press OK CODED SPD DIAL 00 2131 1250 6 Use 4 or to select a coded speed dialling code 00 to 99 Youcan also select a code by pressing Coded Dial and t
4. N mer keys e eee e 1 1 One touch speed dialling Changing d letirig 3 3 4 3 Operation panel registering information 2 1 OPTIONAL SETTING for 1 TOUCH SPD DIAL eee 9 9 OUTSIDE IMAGE setting eee 9 4 Overseas number dialling senes 6 1 P PAUSE TIME setting 9 6 Pauses dialling with essere 6 1 PHOTO descriptiofi een bee epe bete 4 1 setting Polling ERR nt PRINTER 2 9 7 Printing FTOUCH EIS eee eene oe eee te ACTIVITY REPORT CODED DIAL teer tte treten document in 4 DOCUMENT MEMORY LIST GROUP DIAL LIST eene list of documents in memory eee speed dialling lists J USER S DATA 1 15 22 2422 PRINTING END setting 2 22222 Problems CANOE 8 6 receiving in memory Sending oeste at TO ERE telephone n PROG 1 TOUCH KEY 2 22 22 2 9 4 Q Quality adjusting vo ette eee eret teen 4 1 Index b am SB PCI1270D FG EN book Page 4 Monday February 18 2002 12 20 PM R R key
5. gt 4 DEFDEEEE defd ee a 9 9 4 9 8 JKL jkl MNONZ OO0 0 pqrsb 5 2 8 8 lt TUVUUUU tuv Ei 5 WXYZ wxyz O IN o jw _ 1 2 amp 1 lt gt 01610 Uppercase Letter Lowercase Letter gt Number Mode 1 Mode A Mode a If you do not press any key for more than 2 minutes when you enter data the machine will automatically return to standby mode with the auto clear function AUTO CLEAR can be set within a range of 1 to 9 minutes at one minute intervals You can also disable the auto clear function gt Reference Guide 2 1 a SB_PC1270D_FG_EN book Page 2 Monday February 18 2002 12 20 PM E The Function key will light up by pressing Function to be able to operate Space Delete or Clear Entering Letters 1 Press to switch to uppercase letter mode A or lowercase letter mode a Ex 2 Press the numeric key that contains the letter you want Press repeatedly until the letter you want appears Each key cycles through the letters it contains If you are unsure which key to press for the letter you want p 2 1 Ex iQ 3 Continue entering other letters usin
6. D SB_PC1270D_FG_EN book Page 9 Monday February 18 2002 12 20 PM Sequential Broadcasting Sending a Document to More Than One Destination This feature allows you to scan a document once and send it to several destinations You can send the document to a maximum of 122 destinations using a combination of the following dialling methods One touch speed dialling up to 12 destinations Coded speed dialling up to 100 destinations Regular dialling using the numeric keys 10 destinations You can enter the destinations in any order Be sure to press OK after your entry with the numeric keys If you frequently send documents to the same group of destinations you can group them and register these numbers for group dialling You can register up to 111 fax numbers with group dialling and send the same document to these numbers 3 7 The Function key will light up by pressing Function to be able to operate Clear 1 Press FAX to set to Fax Mode 2 Prepare the document and load it face down in the ADF If you use the platen glass to send a document 4 6 To adjust the resolution p 4 1 To adjust the contrast gt p 9 4 Currently used memory DOCUMENT READY MEM IN USI Ex 0 Standby to scan LH oe Sending Faxes 3 Enter up to 122 fax numbers using any of the following methods I One touch speed dialling Press the desired one touch spee
7. SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Chapter 6 Special Features Special Dialling This section explains special dialling features such as dialling through a switchboard dialling an overseas number and switching temporarily to tone dialling Dialling an Overseas Number With Pauses When you dial or register an overseas number you may need to insert a pause within and or after the number The length and location of the pause depends on the telephone system of your country 1 Press FAX to set to Fax Mode FAX 03 12 2001 15 30 Ex FaxTel STANDARD 2 Prepare the document and load it facing down into the ADF MEM IN USE If you use the platen glass to send a document p 4 6 Ex z 0 Currently used memory Standby to scan 9 2 3 Use the numeric keys to dial the international access code TEL 00 If you enter the wrong number press Stop Reset then enter the correct number Ex For details on international access codes contact your local telephone company E 4 If necessary press Redial Pause to enter a two second pause p TEL 00 For a longer pause press Redial Pause again for another two second pause Ex Alternatively you can change the length of the pause p 9 5 The pause length varies depending on the current country selection D Use the numeric keys to dial the co
8. Stop Reset Key iege eee ener mae teres SUPER FINE description 24 1 setting 4 1 9 8 Support customer eet pe eterne 1 1 SW AFTER AUTO CLR setting 9 2 Symbols entering 2 2 SYSTEM 6 9 9 8 b SB_PC1270D_FG_EN book Page 5 Monday February 18 2002 12 20 PM T TEL LINE SETTINGS nigran a TEL LINE TYPE settings a NO Settihg Teese RR TEL NUMBER ENTRY setting for 1 TOUCH SPD DIAL 9 9 ENTRY setting for GROUP 22 9 10 TEL NUMBER MARK setting esee 9 4 Telephone line See Telephone line problems mee nero rte p OT 8 5 Telephone line setting type 2 7 Time entering aeree reete PH eee een 2 4 TIME OUT nme bt dites 9 6 Timer sending See Delayed sending Tone 4 ec eot etie tn ter eu ge Tone dialling switching to eene TONER SUPPLY LOW setting TOUCH TONE setting sse TTI POSITION setting TX Transmission REPORT DONE 202 0 ERROR RESEND setting 4 TERMINAL ID setting TIME SETTING ninnisin SETTINGS sub a Aa TYPE settings 2 TX RX NO nnnn 222 22 8 1 U ULTRA FINE description er ete i 4 1 SOUS re RO e Ede RCM 4 1 9 8 UNIT NAME setting
9. 2 0 2 20 0000660 9 4 USER DATA setting esee tete rene ete te eres 9 10 SETTING S 9 4 USER S DATA LIST Index es SB PC1270D FG EN book Page 6 Monday February 18 2002 12 20 PM
10. b SB_PC1270D_FG_EN book Page 7 Monday February 18 2002 12 20 PM 15 Press OK twice POLLING RX 1 PASSWORD PASSWORD Ex 16 Enter a password PASSWORD e You can enter a password to 20 digits long using the numeric keys X or Ex 12345 Space Be sure to enter the password of the other party correctly taking into account the position of spaces If you make a mistake press Delete to delete the last character or press Clear to delete all the characters you entered 17 Press OK twice SUBADDRESS Ex 18 um a ee E SUBADDRESS 2 enter subaddress up to igits long using the numeric keys X or I 123456789012 Be sure to enter the subaddress of the other party correctly taking into account the position of spaces If you make a mistake press Delete to delete the last character or press Clear to delete all the characters you entered 19 Press OK 1 TOUCH SPD DIAL Ex O3 GROUP DIAL 20 To continue registering other passwords and subaddresses press Additional Functions then repeat the procedure from step 4 Press Stop Reset to return to standby display Receiving Faxes i Cancelling Polling Receiving To cancel polling receiving follow the same procedure as for cancelling receiving p 5 8 5 7 es SB PC1270D FG EN book Page 8 Monday February 18 2002 12 20 PM Since the machine is a multitasking device it can rec
11. 2 Press 4 or p to select the menu you want to change ADDITIONAL FUNCTIONS Ex 3 FAX SETTINGS 3 Press OK FAX SETTINGS 1 USER SETTINGS 4 Use q or p to select the sub menu you want to change FAX SETTINGS Ex 2 REPORT SETTINGS 5 Press OK REPORT SETTINGS 1 TX REPORT Details for sub menus pp 9 2 to 9 10 After selecting the item or value with 4 or gt press OK to enter the setting Press Stop Reset to exit from menu system Setting the Additional Functions 9 1 NY Gis a SB_PC1270D_FG_EN book Page 2 Monday February 18 2002 12 20 PM Menu Descriptions e The default settings and selectable settings vary depending on the current country selection The values shown here are average values Print the USER S DATA LIST to check the current settings p 2 6 COMMON SETTINGS Name Descriptions DEFAULT SETTINGS Selects which mode standby display appears in the LCD when the power cord is connected or the AUTO CLEAR function activates COPY The copy mode is selected FAX The fax mode is selected SW AFTER AUTO CLR Selects whether the machine switches to the mode you set in DEFAULT SETTINGS afterthe AUTO CLEAR function activates DEFAULT MODE The machine automatically switches to the mode you set in DEFAULT SETTINGS afterthe AUTO CLEAR function activates CURRENT MODE The m
12. 3 REDIAL ON 1 REDIAL TIMES 2 REDIAL INTERVAL 3 TX ERROR RESEND ON OFF OFF Sets whether to perform automatic redial when the other line is busy or no answer Customises the redial operation Sets the number of retries 1to10 TIMES Sets period of time between rediallings 2to99 MIN Redialling is attempted when a transmission error occurred RESEND TX FROM Sets the number of pages to be sent when redialling is attempted ERROR amp 1ST PAGE ERROR PAGE ALL PAGES Redialling is not attempted when a transmission error has occurred After the first attempt at dialling fails redialling is not attempted 4 ERASE FAILED TX Sets the ERASE FAILED TX function ON The document is deleted from the memory stored in the machine if a transmission error has occurred OFF The document is not deleted from the memory stored in the machine even if a transmission error has occurred 5 TIME OUT Enables disables automatic scanning of documents after the fax number is entered by using speed dialling ON Scanning begins automatically in 5 or 10 seconds after you enter the phone number OFF Press Start to scan document Otherwise the machine will return to standby mode after 2 minutes RX SETTINGS Sets the reception functions 1 ECM RX ON OFF ECM error correction mode receiving is turned on or off All receptions are conducted with ECM if the other party s fax supports ECM
13. D T Key Press to confirm the dial tone when registering a telephone number Tone Key Enters a plus sign in a fax number Connects to information services that accept tone dialling only even if you are using a rotary pulse Space Key Enters a space between letters and numbers Delete Key Deletes a character one by one Clear Key Deletes all characters Function Key After pressing this key you can use the keys marked 01 to 12 except for 06 for the fax functions Lights green when the key is pressed and goes off when the key is Function pressed again Redial Pause Key Dials the last number dialled with the numeric keys or inserts a pause Fax Monit Co within and or after a number Memory Reference Coded Dial Report Tone Coded Dial Key Directory The key can be used to dial fax telephone numbers pre registered under a two digit code To dial by using this key you need to register a number for the coded speed dialling Delayed 1 Transmiss P o 5 Receive Mode 9 9 Book Sending Delete Directory Key Fax Resolution Searches fax telephone numbers pre registered under the One Touch Speed Dialling Keys or Coded Speed Dialling Keys using the names of the Clear registers A Receive Mode Key 2 Selects the receive mode Fax Resolution Key Se
14. UNSORTED LIST DESTINATIONS LISTED SORTED LIST DESTINATIONS LISTED IN IN KEY ORDER ALPHABETICAL ORDER GROUP DIAL LIST 03 12 2001 17 06 FAX 123 4567 CANON 001 A GROUP DIAL TEL LIST seek 21 Canon GROUP 1 03 516p488 6700 Canon U S A 01 905 795 1111 Canon CANADA 03 Canon GROUP 2 00 2131 1250 Canon DEUTSCH 02 149 39 25 25 Canon FRANCE 32 81 773 3173 Canon UK 04 2 50921 Canon ITALIA Cancelling the Print Out List You can cancel printing lists even after performing the printing procedure 1 Press Additional Functions 2 Use 4 or p to select 7 PRINT LISTS ADDITIONAL FUNCTIONS 7 PRINT LISTS 3 Press OK PRINT LISTS 1 USER DATA 4 Use 4 or p to select 3 CANCEL REPORT BRINE neue 3 CANCEL REPORT 5 Press OK CANCEL REPORT YES NO 6 Press 4 Printing is cancelled If you change your mind and want to continue the printing press p gt e You can also cancel the printing by pressing Function the Function key lights up then pressing Report 3 11 Speed Dialling b SB 1270 EN book Page 12 Monday February 18 2002 12 20 PM Registering a Password and Subaddress The password and subaddress is required when you send faxes to the other party s fax machi
15. 2 3 a 02 EN fm Page 4 Tuesday February 19 2002 8 20 AM Entering the Date and Time 1 Press Additional Functions 2 Use 4 or p to select 5 TIMER SETTINGS ADDITIONAL FUNCTIONS 5 TIMER SETTINGS 3 Press OK twice TIMER SETTINGS The date and time currently set for the machine are displayed 1 DATE TIME SETTING DATE TIME SETTING Ex 03 12 01 12 10 4 Use the numeric keys to enter the correct day month year and time in this order Use 4 or gt to move the cursor under the number you want to change then press the numeric key Enter only the last two digits of the year Use the 24 hour format for the time setting e g 1 00 p m as 13 00 5 Press OK DATE TIME SETTING Ex 03 12 01 15 30 DATE TIME SETTING DATA ENTRY OK TIMER SETTINGS 2 AUTO CLEAR Press Stop Reset to return to standby display Registering Your Fax Telephone Number and Name e The Function key will light up by pressing Function to be able to operate the Space Delete Clear or Tone key 2 1 Press Additional Functions 2 Use 4 or p to select 3 FAX SETTINGS ADDITIONAL FUNCTIONS 3 FAX SETTINGS 3 Press OK four times FAX Si 1 US TTINGS R SETTINGS USER SETTINGS 1 TEL LINE SETTINGS
16. p 9 9 12 To continue registering other coded speed dialling codes press Additional Functions then repeat the procedure from step 6 Press Stop Reset to return to standby display E You can print the CODED DIAL LIST showing all the numbers and names registered for coded speed dialling pp 3 9 3 10 Keep this list near your machine for easy reference when dialling B Changing Deleting a Coded Speed Dialling Entry Ex Ex E 1 NUMBER ENTRY 1 49 39 25 25 d 1 TEL NUMBER ENTRY DATA ENTRY OK CODED SPD DIAL 2 NAME Canon FRANCE Speed Dialling DATA ENTRY OK CODED SPD DIAL 3 OPTIONAL SETTING The Function key will light up by pressing Function to be able to operate Space Delete or Clear 1 Follow steps 1 to 5 of Registering Numbers for Coded Speed Dialling gt p 3 4 2 Use 4 p to select the coded speed dialling code assigned to the entry you want to change or delete You can also select the code by pressing Coded Dial and then entering the two digit code with the numeric keys Press OK twice Ex 32 81 773 3115 CODED SPD DIAL CODED SPD DIAL 1 TEL NUMBER ENTRY TEL NUMBER ENTRY TEL 81 773 3115_ 419 03_EN fm Page 6 Tuesday February 19 2002 8 21
17. 2 887 0166 DESTINATION ID Canon AUSTRALIA DESTIN DESTIN TX TYPE REGULAR TX 01 DESTINATION TEL 905 795 1111 DESTINATION ID Canon CANADA UNSORTED LIST DESTINATIONS LISTED SORTED LIST DESTINATIONS LISTED IN IN KEY ORDER ALPHABETICAL ORDER CODED DIAL LIST 03 12 2001 17 04 FAX 123 4567 CANON 001 03 12 2001 17 05 FAX 123 4567 CANON 001 k k k k k k k k k kk xxx CODED SPEED DIAL TEL LIST1 sex 21311 ok KEK KEK kk k EKER 1493 516p48 NO DESTINATION TEL DESTINATION ID TX TYPE 9 GROUP 00 2131 1250 Canon DEUTSCH REGULAR TX 81 773 02 149392525 Canon FRANCE REGULAR TX 21 GROUP DIAL Canon GROUP 1 03 516p488 6700 Canon U S A REGULAR TX x 32 81 773 3173 Canon UK REGULAR TX UNSORTED LIST DESTINATIONS LISTED IN KEY ORDER 3 10 SORTED LIST DESTINATIONS LISTED IN ALPHABETICAL ORDER lt a 03 EN fm Page 11 Tuesday February 19 2002 8 28 AM CODED DETAIL 03 12 2001 17 07 FAX 123 4567 CANON 001 03 12 2001 17 07 FAX 123 4567 CANON 001 FRIAR DESTIN CODED SPEED DIAL TEL LIST2 xxx DESTIN TX TYP 00 DESTINATION TEL 2131 1250 DESTINATION ID Canon DEUTSCH DESTIN DESTIN TX TYPE REGULAR TX 02 DESTINATION TEL 149 39 25 25 DESTINATION ID Canon FRANCE
18. Ex 123456P 12 Press OK FAX SETTINGS 2 REPORT SETTINGS 13 Press Stop Reset to return to standby display SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Chapter 3 Speed Dialling What is Speed Dialling Speed dialling allows you to simplify dialling procedures by registering a fax telephone number s and name under a one touch speed dialling key or coded speed dialling keys You can then dial that number by pressing only one or a few keys Speed Dialling Methods There are three speed dialling methods available with your machine as follows One Touch Speed Dialling p 3 2 Allows you to dial a fax or telephone number by pressing only one key You can register up to 12 destinations for one touch speed dialling Coded Speed Dialling 2 3 4 Allows you to dial a fax or telephone number by pressing Coded Dial followed by a two digit code of your choice You can register up to 100 different destinations Group Dialling 3 7 Allows you to dial a group of registered one touch and or coded speed dialling fax numbers By registering a group for one touch or coded speed dialling you press only one or a few keys to send the same document to several destinations Speed Dialling The following pages describe how to register numbers for speed dialling e For instructions on dialling using the speed dialling methods pp 4 3 4 4 3 1
19. Telephone connected to the machine AnsMode Fax Tel Receives faxes automatically and routes voice calls to the answering machine Answering machine connected to the machine Factory default setting Receiving Faxes i You can confirm which receive mode is set by checking the standby display The receive mode is displayed in the lower left of the LCD FAX 03 12 2001 15 30 Ex Fax Tel STANDARD 5 1 NY es SB PC1270D FG EN book Page 2 Monday February 18 2002 12 20 PM The setting of the receive mode can be changed if necessary 1 Press Receive Mode until the mode you want appears e You can select from the following 1 when telephone is connected to the machine the machine automatically switches between fax calls and voice calls FaxOnly if you use your machine to receive only faxes Manual when a telephone is connected to the machine you can receive faxes by pressing Start before replacing the handset on the telephone if you want to receive faxes automatically and route voice calls answering machine Ex Manual RECEIVE MODE You set details for the Fax Tel mode pp 5 3 5 4 2 Eee Of ee bom FAX 03 12 2001 15 30 The selected receive mode is set and the machine returns to standby mode The Manual STANDARD current date and the selected receive mode are displayed The m
20. machine The word machine refers to the PC1270D default A setting that remains in effect unless you change it document or fax The original sheet s of paper you send or receive with the machine menu A list of settings from which you select an item to set up or change A menu has a title which appears in the LCD transaction number When you send or receive a document your machine automatically assigns the document a unique transaction number A transaction number is a four digit number that will help you keep track of documents you send and receive TX RX NO TX RX NO is the abbreviation used for Transaction number TX Denotes Sending RX Denotes Receiving In addition this guide uses distinctive typefaces to identify keys and information in the LCD The keys you press appear in this typeface Stop Reset Information in the LCD appears in this typeface FAX SETTINGS SB_PC1270D_FG_EN book Page vi Monday February 18 2002 12 20 PM vi e 01 EN fm Page 1 Tuesday February 19 2002 8 13 AM Chapter 1 Introduction Your machine is designed with the latest technology to provide trouble free operation If you encounter a problem with the machine s operation try to solve it by using the information in Chapter 8 If you cannot solve the problem or if you think your machine needs servicing contact your local authorised Canon dealer or the Canon Help Desk This section describes keys used when sen
21. pp 4 15 4 16 If the machine s memory becomes full while scanning documents using the ADF the document being scanned stops in the ADF Press OK to make the document come out automatically NO TEL The one touch speed dialling key or coded speed dialling code you entered has not been registered Register the one touch speed dialling key or coded speed dialling code pp 3 2 3 4 RECEIVED IN MEMORY The machine received the fax in memory because paper or toner ran out or a paper jam occurred Load paper in the cassette Quick Start Guide replace the cartridge Reference Guide or clear the paper jam Reference Guide TX RX NO nnnn When the machine sends or receives a fax it assigns a unique identification number nnnn Write the number down if you will need it later The identification number does not appear in the standby display It appears when scanning documents operating Fax Monitor or Memory Reference or receiving faxes in Manual mode 8 1 Troubleshooting NY is 419 08 EN fm Page 2 Tuesday February 19 2002 8 37 AM Faxing Problems Sending Problems I You cannot send a fax The machine may have overheated Unplug the machine and let it cool for about 10 minutes Then plug in the machine and try sending again The machine may not be set for the type of telephone line in use pulse tone Make sure the machine is set for the correct telephone li
22. ECM is turned off 2 FAX TEL OPT SET 1 RING START TIME 2 F T RING TIME When 1 has been set the optional settings are available Sets the duration that the machine listens for a fax tone before starting to ring 0to30 SEC Sets the length of time the machine rings to alert you of an incoming call 10 to 60 SEC a SB_PC1270D_FG_EN book Page 7 Monday February 18 2002 12 20 PM Name Descriptions 3 F T SWITCH ACTION Selects the action taken after the F T RING TIME expires RECEIVE The fax switches to fax receive mode automatically at that point and starts to receive the document DISCONNECT The fax disconnects the call 3 INCOMING RING When the machine is set to FaxOn1y set whether the machine rings when it receives a call OFF The fax does not ring when it receives a fax In energy saver mode the fax may ring one or two times ON The fax rings when it receives a fax if a telephone is connected RING COUNT Sets the number of incoming rings before the machine answers 1to99 TIMES 4 MAN AUTO SWITCH Sets the machine to switch to document receive mode after ringing for a specified length of time in the manual receive mode OFF The fax keeps ringing until someone answers the call manually with a connected extension telephone ON F T RING TIME Sets the length of time to elapse before the machine switches to the document receiving 1to99 SEC 5 REMOTE RX Enables disables remote rec
23. If you must first dial a digit to get an outside line 9 for example add a pause after that digit by pressing Redial Pause TI Gl L 9057951111 4 Press Start to begin scanning for sending The machine begins calling the other party after all documents are scanned into the memory When you use speed dialling scanning starts automatically without pressing Start when the TIME OUT setting is on gt 9 6 To cancel sending once dialling has started press Stop Reset then press 4 gt p 4 7 You can scan a document to 356 mm long You can load up to 30 pages in the ADF You can make up to 21 reservations 4 5 am SB PCI270D FG EN book Page 6 Monday February 18 2002 12 20 PM Using the Platen Glass When documents are loaded in the ADF the machine will scan them You need to remove documents from the ADF in advance in order to fax from the platen glass You can operate Book Sending Delete or Clear when the Function key is lit If the Function key is not lit press it However you do not need to press Function in step 3 to execute the Book Sending function if BOOK SENDING is programmed in PROGRAM 1 TOUCH KEY 9 4 1 Press FAX to set to Fax Mode FAX 03 12 2001 15 30 Ex FaxTel STANDARD 2 Prepare the document and place it face down on the platen glass gt Reference Guide To adjust the resolution p 4 1 To adjust th
24. TR UNT OK TO DELETE e machine asks you to confirm that you want to delete the document YES NO 7 Press 4 to delete the document The machine deletes the document If you change your mind and want to keep the document in memory press p 8 Tocontinue deleting other documents in memory repeat the procedures from step 5 Press Stop Reset to return to standby display 4 16 4 SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Chapter 5 Receiving Faxes Different Ways to Receive a Fax The machine provides you with several modes for receiving faxes Once you have decided which mode is suitable for your needs set the mode as described in the Quick Start Guide You can change the mode when the machine is in standby mode To determine which mode best suits your requirements refer to the table below Receive Mode Main Use FaxTel Fax Tel Operation Automatically switches between fax calls and voice calls Receives faxes automatically and rings for voice calls To set the details 5 3 5 4 Requirements Telephone connected to the machine FaxOnly Fax Manual Tel Machine answers all calls as fax calls It receives faxes automatically and disconnects voice calls Machine rings for every call whether it is a fax call or a voice call For a fax call you have to manually activate reception of the fax Separate telephone line for fax use only
25. Y SB_PC1270D_FG_EN book Page 2 Monday February 18 2002 12 20 PM One Touch Speed Dialling Registering Numbers for One Touch Speed Dialling e The Function key will light up by pressing Function to be able to operate Space Delete or Clear 1 Press Additional Functions 2 Use 4 or p to select 4 ADD REGISTRATION ADDITIONAL FUNCTIONS 4 ADD REGISTRATION 3 Press OK twice ADD REGISTRATION 1 1 TOUCH SPD DIAL 1 TOUCH SPD DIAL Ex 01 905 gt 795 1111 4 Use 4 or to select a one touch speed dialling key 01 to 12 You can directly select the one touch speed dialling key by pressing it f a one touch speed dialling key has already been registered the number registered under that key appears If a group is already registered under a one touch speed dialling key GROUP DIAL appears If the fax functions have been programmed into the keys marked 01 to 12 using PROG 1 TOUCH KEY in the Additional Functions PROG 1 TOUCH KEY will appear 5 Press OK twice 1 TOUCH SPD DIAL Ex 04 1 TOUCH SPD DIAL 1 TEL NUMBER ENTRY TEL NUMBER ENTRY TEL 6 Use the numeric keys to enter the fax telephone number you want to register max 120 digits including spaces and pauses Press Space to enter a space and move the cursor to the next digit Spaces are optional and are ignored during dialling Pr
26. messages See also individual message names 8 1 Letters eene 2 2 LINE MONITOR VOL 2 2222221 9 3 List See individual list names LIST setting 9 10 CODED DIAL GROUP DIAL 9 10 SPEED DIAL 9 10 LOCK PHONE setting 9 8 b SB_PC1270D_FG_EN book Page 3 Monday February 18 2002 12 20 PM M MAN AUTO SWITCH 2 2222 9 7 Manual description uso eee epe ttes to deterrere Manual redialling 4 MEM IN USE nn message sese 8 1 Memory deleting document 4 16 printing document in printing list of documents 4 13 receiving when problem 5 8 sending See Memory sending MEMORY CLEAR REPORT Memory Reference key sese 1 2 Memory sending C nicellihgu see etcetera re Ee RSEN 4 7 using ete er qt rn deeds using platen glass Menu descriptions Messages LCD See also individual message names descriptions Mistake correcting MULTI TX RX Transaction REPORT 7 4 N NAME setting for 1 TOUCH SPD DIAL ete 9 9 for GROUP DIAL NO TEL Numbers entering 2
27. 15 Deleting a Document from Memory 4 16 Chapter 5 Receiving Faxes Different Ways to Receive a 5 1 Setting the Receive Mode Setting the Options for FaxTel Mode gt Receiving Faxes Manually 5 5 Registering a Password and Subaddress for Polling 5 6 Receiving While Performing Other Tasks 5 8 Receiving Faxes in Memory When a Problem Occurs 5 8 Cancelling 5 8 b SB_PC1270D_FG_EN book Page iv Monday February 18 2002 12 20 PM Chapter 6 Special Features Special 6 1 Dialling Overseas Number With Pauses 6 1 Switching Temporarily to Tone Dialling 6 2 Confirming a Dial Tone 6 3 Dialling Through a Switchboard 6 3 Restricting Use of Your Machine 6 4 Chapter 7 Reports and Lists Summary of Reports and Lists ACTIVITY REPORT ei TX Transmission REPORT MULTI TX RX Transaction REPORT RX Reception 024222 Chapter 8 Troubleshooting LCD Messages te tenete ecet s Faxing Problems Sending Receiving Problems Telephone Problems If a Po
28. 2002 12 20 PM Registering Sender Information What is Sender Information When you receive a fax the name of the person or company who sent you the fax their fax telephone number and the date and time of transmission may be printed in small type at the top of each page This information is called the Sender information or the Transmit Terminal Identification TTI Similarly you can register your details in your machine so that whenever you send a fax the other party knows who sent it and when it was sent Below is an example of how your sender information would be printed on a fax sent from your machine 03 12 2001 15 33 FAX 123 4567 CANON CANON CANADA 001 001 DATE AND TIME Date and time of transmission THE SLEREXE COMPANY LIMITED SAPORS LANE BOOI E DORSET BH25 8ER FAX TELEPHONE TELEPHONE BOOLE 5 13 51617 FAX 1234567 NUMBER Your fax telephone number You can select FAX or TEL to be displayed in front of the number gt p 9 4 Our Ref 350 PJC EAC Registering Information Your name or company name DESTINATION 4 If you used memory sending and dialled the fax number using one touch or coded speed PAGE NUMBER dialling the other party s name appears The page number of the here fax You can set the sender information to print inside or outside the image area 9 4 You enter the sender information from the Additional Functions p 9 4
29. and the display will return to the display shown in step 3 Youcan also check the reservations by printing out the DOCUMENT MEMORY LIST 2 p 4 13 SB_PC1270D_FG_EN book Page 13 Monday February 18 2002 12 20 PM Documents Stored in Memory If there are no documents stored in memory the machine will return to standby mode when you select Memory Reference You do not need to press Function in step 1 to execute the Memory Reference function if MEMORY REFERENCE is programmed in PROGRAM 1 TOUCH KEY gt 9 4 Printing a List of Documents in Memory The machine can print list of documents stored in memory along with the transaction number TX RX NO of each document 1 Press Function 2 Press Memory Reference MEMORY REFERENCE 1 DOC MEMORY LIST 3 Press OK The machine prints the DOCUMENT MEMORY LIST and returns to standby mode 8 e Once you know the transaction number of a document stored in memory you can 4 print it or delete it pp 4 15 4 16 2 03 12 2001 17 15 FAX 123 4567 CANON 001 gel DOCUMENT MEMORY LIST sek MODE DESTINATION TEL ID PGS SET TIME ST TIME 0046 DELAYED TX x 01 Canon TOKYO 3 03 12 16 30 14 00 0047 DELAYED TX 04 Canon ITALIA 2 03 12 16 37 14 05 gt 0048 DEL SQ BDCST x 02 Canon FRANCE 1 03 12 16 42 14 07 01 Canon CANADA 14 07 0049
30. detection is required 2 Press for dial tone detection TEL 345 A small dot indicates where the machine will wait for the dial tone Ex 3 1 entering the rest of the fax telephone number with the numeric TELS 345 1234 eys Ex If you enter the wrong number press Delete to delete the last number or press T Clear to delete all the numbers you entered then start again from step 1 4 Continue with the operation you are performing Dialling Through a Switchboard 60 For details on dialling through a switchboard p 2 7 8 a S o gt 6 3 Y b SB_PC1270D_FG_EN book Page 4 Monday February 18 2002 12 20 PM Restricting Use of Your Machine By enabling this feature you can prevent unauthorised use of your machine to make calls and send faxes Enabling Restriction of Your Machine Follow this procedure to enable restriction of your machine 1 Press Additional Functions 2 Use 4 or p to select 3 FAX SETTINGS ADDITIONAL FUNCTIONS 3 FAX SETTINGS 3 Press OK FAX SETTINGS 1 USER SETTINGS 4 Use q or gt to select 6 SYSTEM SETTINGS 6 SYSTEM SETTINGS 5 Press OK Ej 6 Use 4 or p to select 2 LOCK PHONI SYSTEM SETTINGS 2 LOCK PHONE 7 Press OK LOCK PHONI Ex OFF 8 Use 4 or p to select ON LOCK PHONI ON 9 Pres
31. ettet po Ee b Urbe t e tte egets 1 2 R KEY SETTING Receive Mode key Receive Mode 2220222 5 2 RECEIVED IN MEMORY 8 1 Receiving See also individual receive modes E in memory when problem occurs d manually ose oeste rpm eee methods 5 1 5 2 problems while performing other 8 5 2 2 2 1 5 8 REDIAL INTERVAL setting tone teen 9 6 TIMES i e ertet pre ether ter eine 9 6 Redial Pause Keys 1 2 Redialling Cs c eee re e ed e er o M neers 4 8 t ipie 4 8 Registering coded speed dialling eee one touch speed dialling see password and subaddress sender information sese via operation panel Regular dialling setting teet ee okies RX settings Report See also individual report names SeftinS es a esaet ee eoe ee erg 9 5 Report key 21 2 REPORT SETTINGS 9 5 REPORT WITH TX IMAGE setting 9 5 Resolution setting scanning 4 1 RESOLUTION settings 9 8 Restricting use of machine sees 6 3 RING COUNT setting 29 7 START TIME setting 9 6 ROTARY PULSE setting sse 2 7 9 4 RX Reception
32. gt 9 4 Confirming Transmission Status The sending or receiving status can be confirmed using the following method 1 Press Function while In Use Memory is flashing Press Fax Monitor FAX MONITOR 1 RX TX STATUS 3 Press OK 16 50 0056 TX Ex 12345 To return to standby display press Stop Reset If you perform the procedure above when the machine is not sending or receiving faxes NO CURRENT RX TX JOB will appear and the display will return to the display shown in step 2 The transaction number TX RX NO means the following 0001 to 4999 A sent document 5001 to 9999 A received document Confirming Sending Reservation Sending reservation or checking if there is a document being scheduled to be sent can be confirmed using the following method 1 Press Function 2 Press Fax Monitor FAX MONITOR 1 RX TX STATUS 3 Press 4 or p to select 2 TX RESERVE STATUS FAX MONITOR 2 TX RESERVE STATUS 4 Press OK 5 MA 16 00 0056 TX STNDBY The sending reservation can be confirmed by checking the sending time TX RX Ex 905 795 1111 NO or fax number D Press 4 or p to confirm the sending reservation 17 00 0058 TX STNDBY Ex 20 545 8584 To return to standby display press Stop Reset If you perform the procedure above when there is no sending reservation NO DOC STORED will appear
33. it is automatically printed follow this procedure If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions set ACTIVITY REPORT to OFF p 9 5 You do not need to press Function in step 1 to execute the Report function if REPORT is programmed in PROGRAM 1 TOUCH KEY gt p 9 4 1 Press Function 2 Press Report 3 Use 4 or p to select 1 ACTIVITY REPORT REPORT 1 ACTIVITY REPORT 4 Press OK The machine prints an ACTIVITY REPORT and returns to standby mode Transactions in an ACTIVITY REPORT are listed chronologically 03 12 2001 17 28 FAX 123 4567 CANON 001 ACTIVITY REPORT ST TIME DESTINATION TEL ID NO MODE PGS RESULT 03 12 15 10 905 795 1111 5001 AUTO RX ECM 1 OK 0033 03 12 15 14 905 795 1111 5002 AUTO RX 1 OK 0024 X032 15 22 Canon TOKYO 03 3758 2111 0001 SEQ B CAST 3 OK 0118 X032 15 24 Canon AUSTRALIA 2 887 0166 0001 SEQ B CAST ECM 3 OK 0118 03 12 16 10 905 795 1111 5003 AUTO RX ECM 1 OK 0018 03 12 16 16 2 887 0166 5004 AUTO RX ECM 4 OK 0059 03 12 16 27 Canon EUROPE 20 545 8545 0002 TRANSMIT ECM 1 OK 0120 03 12 16 30 Canon EUROPE 20 545 8545 0003 TRANSMIT ECM 1 OK 03 12 16 53 03 3758 2111 5005 AUTO RX ECM 1 OK 03 12 17 08 Canon AUSTRALIA 2 887 0166 0004 TRANSMIT 3 NG 3 03 12 17 20 CANON OPTICS 1 432 2060 0005 TRANSMIT 0
34. lt q Sending to all destinations specified in step 3 will be cancelled You cannot cancel just one destination After cancelling the machine will print a MULTI TX RX REPORT p 7 4 Ifa number is busy the machine will continue sending to the other destinations and then redial the number that was busy If the machine s memory becomes full while scanning your document MEMORY FULL will appear in the LCD and the document being scanned stops in the ADF Press OK to make the document come out automatically If this happens divide the documents into several sections and send each section separately 4 10 a SB_PC1270D_FG_EN book Page 11 Monday February 18 2002 12 20 PM Delayed Sending You can use your machine to send faxes at a preset time This feature is called Delayed sending or Timer sending By using this feature you can take advantage of lower long distance rates at night for example You can set up to 122 destinations and up to 21 reservations of delayed sending e Youcan perform other tasks even when you have set the machine for delayed sending Youcan operate Book Sending Delayed Transmission or Clear when the Function key is lit If the Function key is not lit press it However you do not need to press Function in step 1 or 2 to execute the Delayed Transmission function or Book Sending function if DELAYED TX or BOOK SENDING is programmed in PROGRAM 1 TOUCH KEY 9 4 1 Prepare the d
35. mode must be set to Fax Tel AnsMode Chapter 5 If you have set AnsMode confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded p 5 2 Troubleshooting An error may have occurred during reception Print ACTIVITY REPORT and check for an error p 7 2 No paper may be loaded in the cassette Make sure paper is loaded in the cassette Quick Start Guide The sending fax machine cannot send the CNG signal that tells the machine that the incoming signal is a fax Some fax machines cannot send the CNG signal that tells your machine the incoming call is from a fax machine In such cases you will have to receive the fax manually p 5 6 y b am 08 EN fm Page 4 Tuesday February 19 2002 8 37 AM I Cannot receive a document manually You may have disconnected the call by pressing Start or dialling the remote receiving ID after hanging up the handset Always press Start or dial the remote receiving ID before hanging up the handset Otherwise you will disconnect the call When your telephone line uses rotary pulse switch to tone dialling on your telephone before dialling 25 the remote receiving ID Energy Saver Mode may have been set Disable Energy Saver Mode Reference Guide Print quality is poor You may not be using the correct type of paper Make sure you load paper that meets the paper requirements fo
36. receiving The telephone lines may be in poor condition or you may have a bad connection Lower the reception speed p 9 4 The sending fax machine may not be functioning properly Call the sender and have them check that their fax machine is functioning properly es SB PC1270D FG EN book Page 5 Monday February 18 2002 12 20 PM I You cannot dial The telephone line may not be connected properly e Make sure all line connections are secure Quick Start Guide The power cord may not be plugged in securely Check that the power cord is plugged securely into the machine and into the wall outlet Insert the power cord straight into the power cord connector on the left side of the machine Do not insert it at an angle Otherwise the machine may not be properly connected to the power source and may not turn on If this happens disconnect the power cord and reconnect it correctly after a minute or more Quick Start Guide The machine may not be set for the type of telephone line in use pulse tone Make sure the machine is set for the correct telephone line type p 2 7 The telephone disconnects while you are talking The power cord may not be plugged in securely Check that the power cord is plugged securely into the machine and into the wall outlet Insert the power cord straight into the power cord connector on the left side of the machine Do not insert it at an angle Otherwise the machine may no
37. 00 to 99 to which the number is assigned Ex gt X9 Cz cc Fax Monitor Reference O Report L9 r9 C3 CD Transmission a eve Book Sending TEL 1 49 39 25 25 X02 Canon FRANCE The number registered under that coded speed dialling code is displayed If you enter the wrong code press Stop Reset Then press Coded Dial and enter the correct code NO TEL appears if no fax number is assigned to the coded speed dialling code you entered 4 3 415 am SB PCI270D FG EN book Page 4 Monday February 18 2002 12 20 PM Group Dialling Dial a group of fax numbers registered under a one touch speed dialling key or coded speed dialling code 1 To enter a group registered under a one touch speed dialling key Press the one touch speed dialling key assigned to the group you wish to fax p 4 3 TEL GROUP DIAL Ex 03 Canon GROUP 2 The name of the group is displayed If you press the wrong key press Stop Reset then press the correct key NO TEL appears if no fax number is assigned to the one touch speed dialling key you pressed To enter a group registered under a coded speed dialling code Press Coded Dial then using the numeric keys to enter the two digit code assigned to the group you wish to fax p 4 3 TEL GROUP DIAL Ex X21 Canon GROUP 1 The name of the g
38. 2 TX TYPE OPTIONAL SETTING 2 TX TYPE 13 Press OK ao oe Ex REGULAR TX 14 Use 4 or p to select SUBADDRESS TX ae SUBADDRESS TX 15 Press OK twice SUBADDRESS TX 1 PASSWORD PASSWORD Ex 3 12 4 SB 1270 Page 13 Monday February 18 2002 12 20 PM 16 Enter a password You can enter a password up to 20 digits long using the numeric keys X or Space Be sure to enter the password of the other party correctly taking into account the position of spaces If you make a mistake press Delete to delete the last character or press Clear to delete all characters you entered 17 Press OK twice Ex 18 Enter a subaddress e You can enter a subaddress up to 20 digits long using the numeric keys X or Ex Space Be sure to enter the subaddress of the other party correctly taking into account the position of spaces If you make a mistake press Delete to delete the last character or press Clear to delete all the characters you entered 19 Press OK 1 TOUCH SPD DIAL Ex O3 GROUP DIAL 20 To continue registering other passwords and subaddresses press Additional Functions then repeat the procedure from step 4 Press Stop Reset to return to standby display Ex E PASSWORD 12345 SUBADDRESS TX 2 SUBADDRESS SUBADDRESS SUBADDRESS 123456789012 Speed Dialling SB_PC1270D_FG_EN bo
39. DEL SQ BDCST 03 Canon GROUP 2 1 03 12 16 55 14 10 4 13 a SB_PC1270D_FG_EN book Page 14 Monday February 18 2002 12 20 PM Resending a Document in Memory You can resend documents that are stored in memory The machine stores faxes that are received but not printed because paper or toner has run out a paper jam has occurred or documents have not been transmitted due to a transmission error You can send such faxes to another fax machine to be printed 1 Press Function 2 Press Memory Reference MEMORY REFERENCE 1 DOC MEMORY LIST 3 Use or to select 4 RESEND DOCUMENT MEMORY REFERENCE 4 RESEND DOCUMENT E The sending error document also can be resent using 2 MEMORY RETRANSMT 4 Press OK Ex TX RX NO 0051 5 Use q p to select the transaction number TX RX NO of the document you want to send again Ex TX RX NO 0053 6 Press OK RESEND DOCUMENT SELECT LOCATIONS 7 Enter the fax number 8 Press OK The machine begins sending b SB PCI270D EN book Page 15 Monday February 18 2002 12 20 PM Printing a Document in Memory 1 Press Function 2 Press Memory Reference MEMORY REFERENCE 1 DOC MEMORY LIST 3 Use 4 or to select 3 PR
40. EC C We declare that this product conforms with the EMC requirements of EC Directive 1999 5 EC at nominal mains input 230V 50Hz although the rated input of the product is 220V 240V 50 60Hz If you move to another EU country and are experiencing trouble please call the Canon Help Desk For Europe Only Model Name F141400 PC1270D IZ ed 4 SB_PC1270D_FG_EN book Page iii Monday February 18 2002 12 20 PM Contents Chapter 1 Introduction Customer Support seen 1 1 Operation Paneli issis inini ins 1 1 Standby 1 3 Chapter 2 Registering Information Methods of Registering Information in the Machine 2 1 Guidelines for Entering Numbers Letters and Symbols 2 1 Correcting a Mistake Registering Sender Information What is Sender Information 2 3 Entering the Date and 2 4 Registering Your Fax Telephone Number and NEL 2 4 Printing a List to Check Information Registered in Your Machine esee Setting the Telephone Line Type Dialling Through a Switchboard Chapter 3 Speed Dialling What is Speed Dialling 3 1 Speed Dialling Methods 9 1 One Touch Speed Dialling 9 2 Registering Numbers for One T
41. ED SPD DIAL 2 NAME 6 Press Stop Reset to return to standby display The registered name is automatically cleared when you clear the fax telephone number 3 6 SB_PC1270D_FG_EN book Page 7 Monday February 18 2002 12 20 PM Group Dialling Creating Groups e The Function key will light up by pressing Function to be able to operate Clear Press Additional Functions 2 Use 4 or p to select 4 ADD REGISTRATION ADDITIONAL FUNCTIONS 4 ADD REGISTRATION 3 Press OK ADD REGISTRATION 1 1 TOUCH SPD DIAL 4 Use 4 or p to select 3 GROUP DIAL 3 GROUP DIAL 5 Press OK GROUP DIAL Ex 01 1 TOUCH SPD DIAL Speed Dialling 6 Select a one touch speed dialling key or coded speed dialling code under which you want to register the group e If you wish to register a group under the already registered one touch speed dialling key or coded speed dialling code or you want to re enter a group you must delete the previous information first pp 3 3 3 5 3 6 Do not register a group under a one touch speed dialling key or coded speed dialling code in which SUBADDRESS TX or POLLING RX has been set If you do so you cannot send faxes to the other party s which have a subaddress registered I To register a group under a one touch speed dialling key Use 4 or to select the key under which you want
42. EPORT SETTINGS Sets the report setting 1 TX REPORT OUTPUT NO PRINT ERROR ONLY REPORT WITH TX IMAGE ON OFF OUTPUT YES Enables disables automatic printing of a transmission report No report is printed Prints a report only when a transmission error occurs If you select PRINT ERROR ONLY or OUTPUT YES enables disables printing of the first page of the fax under the report Prints a first page only when a transmission error occurs No first page is printed Prints a report every time you send a document RX REPORT OUTPUT NO PRINT ERROR ONLY OUTPUT YES Enables disables automatic printing of a reception report No report is printed Prints a report only when a reception error occurs Prints a report every time you receive a document REPORT ON OFF Enables disables automatic printing of an ACTIVITY REPORT after every 20 transactions Prints the ACTIVITY REPORT No ACTIVITY REPORT is printed TX SETTINGS Sets the transmission functions 1 ECM TX ON OFF ECM error correction mode transmission is turned on or off All transmissions are conducted with ECM if the other party s fax supports ECM ECM is turned off Setting the Additional Functions SB_PC1270D_FG_EN book Page 6 Monday February 18 2002 12 20 PM Name 2 PAUSE TIME Descriptions Sets the length of the pause you insert into a dialling sequence 1to15 SEC
43. INT DOCUMENT MEMORY REFERENCE 3 PRINT DOCUMENT 4 Press OK PRINT DOCUMENT Ex TX RX NO 0001 5 Use p to select the transaction number TX RX NO of the document you want to print You can enter the transaction number using the numeric keys PRINT DOCUMENT Ex TX RX NO 0003 6 Press PRINT 1ST PAGE ONLY lt YES NO gt 7 Press 4 to print the first page only or press p to print all pages of g the document 5 The machine prints the document c e Pressing lt q prints the first page when sending this is the last scanned page g not the first page when scanning with the ADF 9 8 To continue printing other documents memory repeat the procedures from step 5 Press Stop Reset to return to standby display L3 4 15 SB 1270 EN book Page 16 Monday February 18 2002 12 20 PM Deleting a Document from Memory 1 Press Function 2 Press Memory Reference Use 4 or p to select 5 DELETE DOCUMENT EMORY REFERENCE 5 DELETE DOCUMENT 4 Press OK DELETE DOCUMENT Ex TX RX NO 0001 5 E 4 or p to us the transaction number TX RX NO of the DELETE DOCUMENT ocument you want to de ete Ex TX RX NO 0004 You can enter the transaction number using the numeric keys a 6
44. NG 9 TRANSACTION TX RX NUMBER INDICATES AN TRANSACTION MODE ENTRY THAT HAS APPEARED ON A PREVIOUS REPORT ERROR CORRECTION MODE TRANSACTION ERROR PAGE ERROR CODE gt p 8 2 Stop Reset WAS PRESSED DURING TRANSACTION TRANSACTION DURATION The number of pages that have been printed and the number of pages indicated on the report are not the same SB_PC1270D_FG_EN book Page 3 Monday February 18 2002 12 20 PM TX Transmission REPORT The machine is factory set to print a TX transmission REPORT only when an error occurs during sending To change this setting gt p 9 5 If you set the machine to print a report a TX REPORT or an ERROR TX REPORT similar to the ones below will be printed depending on the setting you select 03 12 2001 17 47 FAX 123 4567 CANON 001 TX REPORT TRANSMISSION OK TX RX NO 0003 DESTINATION TEL 1 432 2060 03 12 2001 17 21 FAX 123 4567 CANON 001 kk kkk ERROR TX REPORT see FeO IR IIR RR TX FUNCTION WAS NOT COMPLETED TX RX NO 0004 DESTINATION TEL 20 545 8545 DESTINATION ID Canon EUROPE ST TIME 03 12 17 21 TIME USE 0018 PAGES SENT 1 RESULT N 0018 BUSY NO SIGNAL 2 a g 2 THE SLEREXE COMPANY LIMITED 8 SAPORS LANE BOOLE DORSET BH25 8ER TELEPHONE BOOLE 945 13 51617 FAX 1234567 OUR R
45. STS Name USER DATA Descriptions Prints out a list of items set or registered in the Additional Functions SPEED DIAL LIST Prints the list of the fax telephone numbers registered for the One Touch Speed Dialling keys Coded Speed Dialling codes or Group Dialling 1 1 TOUCH LIST 1 NO SORT 2 SORT Prints the 1 TOUCH LIST p 3 9 st is not sorted E The printout of the st is sorted E The printout of the 2 CODED DIAL LIST 1 NO SORT 2 SORT Prints the CODED DIAL LIST p 3 10 st is not sorted E The printout of the 1 st is sorted E he printout of the 3 1 TOUCH DETAIL 1 NO SORT 2 SORT Prints the details of the 1 TOUCH LIST p 3 10 st is not sorted E The printout of the T st is sorted E he printout of the 4 CODED DETAIL 1 NO SORT 2 SORT Prints the details of the CODED DIAL LIST p 3 11 st is not sorted E he printout of the st is sorted E he printout of the 1 5 GROUP DIAL LIST Prints the list of the Group Dialling CANCEL REPORT Cancels printout of the report 9 10 SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Appendix Specifications Specifications are subject to change without notice Facsimile E Dialling Automatic dialling Applicable Line One touch speed dialling 12 destinations Public Switched Telephone Net
46. To Change a Coded Speed Dialling Entry 4 Press Function then Clear to delete the previous entry then re enter the fax telephone number If you do not want to change the fax telephone number ignore this step Press Space to enter a space and move the cursor to the next digit Spaces are optional and are ignored during dialling Press Redial Pause to enter a pause If you make a mistake move the cursor to the last number by pressing 4 and press Delete repeatedly to delete the numbers one by one starting from the last number Or press Clear to delete all the numbers you have entered 5 Press OK twice TEL NUMBER ENTRY TEL 81 773 3173 TEL NUMBER ENTRY DATA ENTRY OK CODED SPD DIAL 2 NAME Canon UC 6 Press Function then Clear to delete the previous entry then re enter the name Ex Canon UK f you do not want to change the name ignore this step If you are unsure how to enter characters gt p 2 1 7 Press OK A DATA ENTRY OK CODED SPD DIAL 3 OPTIONAL SETTING 8 Press Stop Reset to return to standby display To Delete a Coded Speed Dialling Entry 4 Press Function then Clear to delete the fax telephone number TEL NUMBER ENTRY TEL 5 Press OK TEL NUMBER ENTRY ERASING END COD
47. USE 01 59 PGS 4 RESULT OK OK RECEPTION SUCCESFULL NG SOME OR NO PAGES RECEIVED NUMBER OF PAGES RECEIVED RECEPTION DURATION RECEPTION TIME e 08 EN fm Page 1 Tuesday February 19 2002 8 37 AM Chapter 8 Troubleshooting LCD Messages The following messages are displayed in the LCD when the machine is performing a function or encounters an error This section describes messages related to fax functions For other messages Reference Guide Message CHANGE DOCUMENT Cause When using the platen glass to send documents with Book sending you pressed Start without changing the document Action Place the next document on the platen glass then press Start DOCUMENT TOO LONG The length of the document exceeds 356 mm The length of the document should be within 356 mm HANG UP PHONE The handset is not placed in the handset cradle correctly Replace the handset correctly MEM IN USE nn Shows the percentage of memory currently in use Wait for the machine to send any faxes in memory Also print or delete any documents in memory you no longer need pp 4 15 4 16 MEMORY FULL The memory becomes full during the document scanning When sending the document divide it into a few parts or select a lower fax resolution If you need more space wait for the machine to send any faxes Also print or delete any documents in memory you no longer need
48. VITY REPORT Shows recent facsimile transactions performed by your machine p 7 2 You can enable or disable automatic printing of this report after every 20 transactions You can also manually set the machine to print it TX Transmission REPORT Prints after transmission of a document p 7 3 You can enable or disable this feature or set the machine to print a report only when an error occurs You can also set the machine to print the first page of the document under the transmission report to remind you of the contents of the document RX Reception REPORT Prints after reception of a document You can enable or disable this feature p 7 4 or set the machine to print a report only when an error occurs DOCUMENT MEMORY Lists the documents currently stored in the machine s memory p 4 13 LIST 1 TOUCH LIST Lists the numbers and names registered under one touch speed dialling pp 3 9 3 10 1 TOUCH DETAIL keys CODED DIAL LIST Lists the numbers and names registered under coded speed dialling codes 3 10 3 11 CODED DETAIL Reports and Lists GROUP DIAL LIST Lists groups registered under one touch speed dialling keys and codedspeed p 3 11 dialling codes 7 1 NY lt a 07 EN fm Page 2 Tuesday February 19 2002 11 03 AM ACTIVITY REPORT The machine is factory set to automatically print an ACTIVITY REPORT after every 20 transactions If you want to print an ACTIVITY REPORT before
49. X NO 0013 ERASING END es SB_PC1270D_FG_EN book Page 8 Monday February 18 2002 12 20 PM There are two methods of redialling Manual redialling and Automatic redialling This section explains these two methods Manual Redialling Press Redial Pause to dial the last number you dialled with the numeric keys This starts redialling regardless of whether automatic redialling is enabled Cancelling Manual Redialling To cancel manual redialling press Stop Reset Automatic Redialling The fax automatically redials after the first attempt at sending fails e g the line is busy The number of redialling attempts and the time interval between attempts can be adjusted by changing the settings in the AUTO REDIAL Automatic redialling can also be set off and on p 9 6 If all attempts are unsuccessful the machine cancels the transmission and prints an ERROR TX REPORT p 7 3 Cancelling Automatic Redialling e If you want to cancel a transmission while the machine is waiting to redial you will have to delete the document from memory using Memory Reference p 4 16 1 Wait until the machine begins redialling 2 Press Stop Reset The machine asks you to confirm that you want to cancel CANCEL DURING TX RX YES NO gt 3 Press 4 to cancel redialling If you change your mind and want to continue redialling press The machine prints an ERROR TX REPORT p 7 3 4 8 t 4 je
50. X TEL OPT SET 1 RING START TIME RING START TIME Ex 08SEC 8 Use 4 to set the time the machine waits before ringing when RING START TIME it receives a call Ex 09SEC You can use the numeric keys instead of using 4 to set the time 9 Press OK twice FAX TEL OPT SE 2 F T RING TIMI F T RING TIME Ex 022SEC 10 Use 4 or p to set the time the machine rings while waiting for F T RING TIM someone to pick up the handset ae A 030SEC 11 Press OK twice FAX TEL OPT SET 3 F T SWITCH ACTION F T SWITCH ACTION Ex RECEIVE 12 Use 4 to select RECEIVE or DISCONNECT u Hy entice ACTION This setting tells the machine what to do if no one picks up the handset within the ERE ER DISCONNECT specified ring time set in step 10 13 Press OK RX SETTINGS 3 INCOMING RING 14 Press Stop Reset to return to standby display e The default settings and selectable settings vary depending on the current country selection a SB_PC1270D_FG_EN book Page 5 Monday February 18 2002 12 20 PM Receiving Faxes Manually In Manual mode if you connect a telephone to your machine you can receive voice calls as well as manually activate reception of faxes You can activate reception from the machine or from the telephone connected to th
51. achine does not automatically switch to the mode you set in DEFAULT SETTINGS even after the AUTO CLEAR function activates VOLUME CONTROL Adjusts the volume of the machine 1 KEYPAD VOLUME Adjusts the keypad volume ON 1to3 OFF The volume is turned off 2 ALARM VOLUME Adjusts the alarm volume ON 1103 OFF The volume is turned off 3 TX DONE TONE Adjusts the volume of the done tone sounded when the machine has finished sending faxes ON 1103 ERROR ONLY 1 to 3 OFF The volume is turned off 4 RX DONE TONE Adjusts the volume of the done tone sounded when the machine has finished receiving faxes ON 1to3 ERROR ONLY 1to3 OFF The volume is turned off 5 PRINTING END TONE Adjusts the volume of the done tone sounded when the machine has finished printing ON 1to3 ERROR ONLY 1to3 OFF The volume is turned off D SB_PC1270D_FG_EN book Page 3 Monday February 18 2002 12 20 PM Name Descriptions 6 SCANNING END TONE Adjusts the volume of the done tone sounded when the machine has finished scanning ON 1 to3 ERROR ONLY 1 to3 OFF The volume is turned off 7 CALLING VOLUME Adjusts the calling volume 1to3 8 LINE MONITOR VOL Adjusts the line monitor volume ON 1to3 OFF The volume is turned off MP TRAY PAPERSIZE CAS PAPER SIZE PRINT EXPOSURE MP PAPERTYPE HIGH COPY MODE TONER SAVER MODE PRT FEED INTERVAL and DISPLAY LANGUAGE Reference Guide COPY SETTINGS For details Reference Guide Setting the A
52. achine does not ring when it receives fax 1 If you want to be alerted when a fax call is received connect a telephone to the machine and enable the INCOMING RING setting When an answering machine or a telephone with an answering machine is connected to your machine select AnsMode Quick Start Guide Follow these guidelines when using the machine with an answering machine Set the answering machine to answer on the first or second ring When recording the outgoing message on the answering machine the entire message must be no longer than 15 seconds Ex Hello I can t answer the phone right now but please leave a message after the beep return your call as soon as possible SB_PC1270D_FG_EN book Page 3 Monday February 18 2002 12 20 PM Setting the Options for FaxTel Mode When selecting FaxTel mode the following options can be set Adjust the time the machine takes to check whether a call is from a fax machine or a telephone RING START TIME setting e Adjust the length of time the machine rings when the call is a voice call F T RING TIME setting Set whether the machine switches to receive mode after the ring time set in F T RING TIME has elapsed F T SWITCH ACTION setting The default settings and selectable settings vary depending the current country selection What Happens When FaxTel Mode is Selected Type of call Telephone Sending document Sending doc
53. d dialling key s TEL 2 50921 04 Canon ITALIA I Coded speed dialling Press Coded Dial then use the numeric keys to enter the two digit code Repeat for other codes TEL 1 49 39 25 25 Ex X02 Canon FRANCE I Regular dialling Use the numeric keys to enter the fax number then press OK d 9057951111 e If you enter an incorrect destination press Clear to delete it You mustenter the second fax number within five seconds of entering the first one After that all subsequent fax numbers must be entered within 10 seconds of each other If you wait longer than this the machine automatically begins scanning the document for sending If you prefer the machine not to do this disable the TIME OUT setting p 9 6 If you want to review the numbers you entered use 4 to scroll through the numbers 4 9 SB_PC1270D_FG_EN book Page 10 Monday February 18 2002 12 20 PM 4 Press Start After the scanning is finished the machine starts to dial the number The machine will first send the document to the one touch speed dialling destinations then the coded speed dialling destinations and finally to the destination dialled using regular dialling If you prefer the machine never to scan a document automatically after a few seconds disable the TIME OUT setting p 9 6 To cancel sending press Stop Reset then press
54. d press OK The preset time is deleted If you have set more than 2 transmission time settings repeat this procedure to delete all the preset times Or when OFF is selected in OPTIONAL SETTING TX TIME SETTING and TX are cancelled You do not need to delete all the preset times REGULAR TX For a normal transmission SUBADDRESS TX For subaddress transmission Registers passwords and subadresses p 3 12 POLLING Rx polling reception Registers passwords and subadresses p 5 6 No optional setting Setting the Additional Functions 09 EN fm Page 10 Tuesday February 19 2002 8 39 AM Name CODED SPD DIAL Descriptions Registers the information on Coded Speed Dialling p 3 4 To register them perform the same procedure with that of 1 TOUCH SPD DIAL GROUP DIAL Registers the information on Group Dialling p 3 7 1 TEL NUMBER ENTRY 2 NAME Registers the other party s telephone numbers by specifying the One Touch Speed Dialling keys or Coded Speed Dialling codes Registers the group s name by specifying the One Touch Speed Dialling keys or Coded Speed Dialling codes 3 TX TIME SETTING Sets the transmission time 5 settings of the transmission time can be specified To set them peform the same procedure with that of 1 TOUCH SPD DIAL TIMER SETTINGS For details Reference Guide ADJUST CLEAN For details Reference Guide PRINT LI
55. dditional Functions y am 09 EN fm Page 4 Tuesday February 19 2002 8 38 FAX SETTINGS Name USER SETTINGS Descriptions The basic operation settings in the Fax mode can be specified 1 TEL LINE SETTINGS 1 USER TEL NO 2 TEL LINE TYPE TOUCH TONE ROTARY PULSE 3 TX START SPEED 4 RX START SPEED Specify the telephone line settings Your telephone and fax number can be registered p 2 4 Selects the telephone line type p 2 7 The telephone line is set for touch tone dialling The telephone line is set for rotary pulse dialling Sets the transmission speed for all documents you send 14400bps 9600bps 7200bps 4800bps 2400bps Sets the transmission speed for all documents you receive 14400bps 9600bps 7200bps 4800bps 2400bps 2 UNIT NAME You can register your name or your company name 2 5 3 TX TERMINAL ID ON 1 TTI POSITION 2 TEL NUMBER MARK OFF 4 DENSITY CONTROL LIGHT STANDARD DARK 5 PROG 1 TOUCH KEY 0 15 12 USE DO NOT USE Prints your ID transmitting terminal ID on each page you transmit 2 p 2 3 After you turn the terminal ID ON you can do the following settings OUTSIDE IMAGE Terminal ID is printed outside the image border INSIDE IMAGE Terminal ID is printed inside the image border Selects the prefix for the identification header number FAX TEL No terminal ID is printed on the pages you send Sets the density of the document
56. ding and receiving faxes For buttons not described here Reference Guide Introduction LCD Displays messages and selections and prompts during operation FAX Key Switches standby display to Fax Mode In Use Memory indicator Flashes green when a fax is being received or sent Lights green when the reservation of fax transmission is set or a fax is received into the memory Alarm indicator Flashes orange when the machine has a problem such as paper jams etc The error message is displayed in the LCD Additional Functions Key Customises the way your machine operates Energy Saver Key Sets or cancels the energy saver COPY Key mode manually Switches standby The key lights green when the nal to Copy energy saver mode is set or ode goes off when the mode is cancelled fi Fax Monit Redial PNS Memor D T Reference Coded Dial Report Dir z Recei gt Fax R solution co Delayed Transmis Space 2 S 5 Book Delete 3 lt P Keys Numeric Keys Start Key Scroll through the selection so you can see other selections OK Key Enter numbers when dialling or registering fax telephone numbers Also enter characters when registe
57. documents in memory 4 13 DOCUMENT MEMORY LIST descriptio terere deterrere edens 7 1 printing DOCUMENT TOO LONG 8 1 E ECM etre tee 9 6 TX setting Energy Saver key ERASE FAILED TX setting sese 9 6 ERROR TX REPORT sample sees 7 3 F F T RING TIME setting sse 9 6 F T SWITCH ACTION setting 5 4 9 7 FAX 1 21 3 FAX DEFAULT 221 9 8 Monitor key iere eMe ies 1 2 FaxOnly description c ee ee eat tiere reri 5 1 5 2 Fax Resolution Key jss cccc ccsscsesevescessusvaeendesseseteescsateusstencsetes 1 2 FaxTel description ance PRI 5 1 5 2 Setting options cech retenti tient 5 3 FAX TEL OPT SET settings sese 9 6 FINE description setting Function key G GROUP DIAL LIST GESCLIPHON ce CEN Sce eb cede ta Pe en eee ghe 7 1 printing eet RR EORR teen 3 9 Sample 3 11 GROUP DIAL 2 9 10 Group dialling Creating gSrOUpS ete rene e e cedo aee haee 3 7 description In Use Memory indicator INCOMING RING settings INSIDE IMAGE setting eer K KEEP PRINTING setting 2 2 KEYPAD VOLUME setting Keys See also individual key names numeric L DIS 1 1
58. e contrast gt p 9 4 Press Function A Press Book Sending Press 4 or p to select the document size BOOK TX SCAN SIZE 7 Dial the other party s fax number For dialling methods p 4 2 f you enter the wrong number press Delete to delete the last number or press Clear to delete all the numbers you entered then enter the correct number If you must first dial a digit to get an outside line 9 for example add a pause after that digit by pressing Redial Pause d Es 9057951111 8 Press Start to begin scanning NEXT PAGE START FINISH SCAN OK 9 Set the next document on the platen glass and press Start to begin scanning Repeat for other documents 10 After all the documents have been scanned press OK to begin sending To cancel sending after dialling has started press Stop Reset then press lt p 4 7 You can scan up to approximately 79 pages of different documents for memory sending Based on Canon FAX Standard Chart No 1 standard mode The Function key will light up by pressing Function to be able to operate Delete or Clear 4 6 4 SB PCI270D Page 7 Monday February 18 2002 12 20 PM Cancelling Sending Cancelling Memory Sending E To cancel memory sending while documents are being scanned using the ADF 1 Pr
59. e machine this is called Remote receiving e For this mode you need to connect a telephone to your machine Quick Start Guide Make sure there are no documents in the ADF Make sure the REMOTE setting is enabled p 9 7 If your telephone line uses rotary pulse and the telephone connected to the machine cannot be switched to tone dialling you cannot activate Remote receiving 1 sure TATRY in the LCD FAX 03 12 2001 15 30 oset Danae hie Beasts Ex Manual STANDARD 2 Make sure you have connected a telephone to the machine 3 When you hear the telephone ring pick up the handset 4 1 If you hear a person s voice Start your conversation If the caller wants to send a fax after talking to you ask them to press Start on their fax machine When you hear a slow beep press Start on the machine to begin receiving the fax Hang up the handset u M If you hear a slow beep tone or silence gt Someone is trying to send you a fax If the telephone is close to your machine press Start on the machine to begin 9 receiving the fax Hang up the handset When no paper is loaded in the cassette the LCD displays SUPPLY REC PAPER When paper is loaded the machine automatically resumes printing If the telephone is located away from your machine dial 25 the remote receiving ID on your telephone and hang up When your telephone line uses rotary pulse switch to tone dialling on your telephone before dial
60. e resolution is four times that of STANDARD ULTRA FINE Suitable for documents that contain fine print and images the resolution is eight times that of STANDARD 2 Press OK FAX 03 12 2001 15 30 d Ex FaxTel FINE Youcan set the Fax Resolution so that the desired resolution such as STANDARD is automatically returned after the AUTO CLEAR function activates or documents are scanned p 9 8 Since RESOLUTION of FAX DEFAULT is set to OFF in the factory default setting the resolution set using Fax Resolution will remain unchanged FAX RESOLUTION Ex STANDARD 4 1 NY is SB_PC1270D_FG_EN book Page 2 Monday February 18 2002 12 20 PM E Dialling Methods There are several ways of dialling the number of the party to which you want to send a fax They are as follows W When the Fax Number is Not Registered in the Machine Regular Dialling Redialling W When the Fax Number is Registered in the Machine One Touch Speed Dialling Coded Speed Dialling Group Dialling Directory Dialling e If you are unsure of the registered fax number check the destination labels or print each list and check the numbers p 3 9 For details on registering a fax number for speed dialling Chapter 3 Regular Dialling Dial a fax number by using the numeric keys just like dialling a telephone number Ex F
61. eck with your local telephone company The factory default setting of your machine varies depending on the current country selection You can print the USER S DATA LIST to check the current setting p 2 6 If you need to change the setting follow this procedure 1 Press Additional Functions Use 4 to select 3 FAX SETTINGS ADDITIONAL FUNCTIONS 3 FAX SETTINGS 3 Press OK three times FAX SETTINGS 1 USER SETTINGS USER SETTINGS 1 TEL LINE SETTINGS TEL LINE SETTINGS USER TEL NO 4 Use 4 or p to select 2 TEL LINE TYPE L LINE SETTINGS TEL LINE TYPE Registering Information 5 Press OK TEL LINE TYPE Ex TOUCH TONE 6 Use q or p to select the telephone line type setting you want to set You can select from the following ROTARY PULSE For pulse dialling TOUCH TONE For tone dialling 7 Press OK TEL LINE TYPE Ex ROTARY PULSE TEL LINE SETTINGS 3 TX START SPEED 8 Press Stop Reset to return to standby display A PBX Private Branch Exchange is an on site telephone switchboard If your machine is connected through a PBX or other telephone switching system you have to dial the outside line access number first and then the number of the party you are calling To facilitate this procedure you can register the PBX access type and the outside line access
62. ef 350 PJC EAC December 3 2001 Dr P N Cundall Mining Suerveys Ltd Holroyd Road Reading Berks OK TRANSMISSION SUCCESFULL NG SOME OR NO PAGES SENT NUMBER OF PAGES SENT IF YOU ENABLE THE REPORT WITH TX IMAGE SETTING p 9 5 THE FIRST PAGE OF THE TRANSMISSION DURATION DOCUMENT WILL PRINT ON THE REPORT TO REMIND YOU OF THE CONTENTS OF THE TRANSMISSION TIME DOCUMENT D SB_PC1270D_FG_EN book Page 4 Monday February 18 2002 12 20 PM MULTI TX RX Transaction REPORT If the transmission was a sequential broadcast a MULTI TX RX transaction REPORT similar to the one below will be printed 03 12 2001 18 16 FAX 123 4567 CANON 001 MULTI TX RX REPORT RII TX RX NO 0054 PGS 1 TX RX INCOMPLETE TRANSACTION OK X 00 2131 1250 Canon DEUTSCH X 02 14939 25 25 Canon FRANCE 011905 795 1111 Canon CANADA ERROR INFORMATION RX Reception REPORT The machine is factory set not to print an RX reception REPORT even if an error occurs during reception To change this setting gt p 9 5 If you set the machine to print a report an RX REPORT similar to the one below will be printed RX REPORT seek RECEPTION TX RX NO 5004 DESTINATION TEL 905 795 1111 DESTINATION ID Canon CANADA ST TIME 03 12 17 52 TIME
63. eive faxes and voice calls while you are performing other tasks If you receive a fax while you are performing certain tasks the machine stores the incoming fax in memory Then as soon as you finish your task the machine automatically prints the fax e If you copy or print a document from the PC printing of the received fax is suspended and resumed after copying or printing from the PC is finished If the machine encounters a problem when it is receiving a fax the machine automatically stores the unprinted pages of the fax in memory and the LCD displays RECEIVED IN MEMORY as well as one or more messages When the problem is cleared the machine automatically prints the fax which was stored in memory For an explanation of the message s and details on the action to take gt 8 1 e The machine memory can store up to approximately 79 pages Once the pages are printed they are deleted from memory If the memory becomes full you will not be able to receive the remaining pages Contact the other party and ask them to resend the remainder of the fax Based on Canon Fax Standard Chart No 1 standard mode Follow this procedure if you want to stop receiving a fax before reception is completed 1 Press Stop Reset CANCEL DURING TX RX The machine asks you to confirm that you want to cancel lt YES NO gt 2 Press 4 to cancel receiving If you change your mind and want to continue receiving press 5 8
64. eiving p 5 5 ON Remote receiving is turned on REMOTE RX ID You can dial code on the remote extension to start receiving a document A combination of two characters using 0 to 9 A and 25 is possible OFF Remote receiving is turned off PRINTER SETTINGS Sets the print functions 1 RX REDUCTION Receives images at a reduced size ON Turn on image reduction 2 TS o 1 RX REDUCTION AUTO SELECTION Reducing size is set to auto FIXED REDUCTION Reducing size is preset 97 95 90 75 rated DS 2 SELECT REDUCE DIR VERTICAL ONLY Reduction is performed in the vertical direction 5 only HORIZ amp VERTICAL Reduction is performed the horizontal and vertical direction lt OFF Image reduction is turned off 09 EN fm Page 8 Tuesday February 19 2002 8 39 Name Descriptions 2 TONER SUPPLY LOW Ignores the warning and keeps printing until the document is completely printed This setting is convenient when a new cartridge is not at hand KEEP PRINTING The keep printing function is turned on With this setting the machine will not store documents in memory if the toner has run out Re set to RX TO MEMORY after replacing the cartridge with new one RX TO MEMORY The machine receives the document in memory SYSTEM SETTINGS Sets the functions of FAX DEFAULT LOCK PHONE and COUNTRY SELECT 1 FAX DEFAULT Sets the FAX DEFAULT functions 1 RESOLUTION Set
65. el the group If there is a group that has already been registered the group s name will not be deleted even if you delete all the numbers e You cancel registering numbers and return to standby display by pressing the Stop Reset anytime before pressing OK in step 9 1 To enter a destination registered for one touch speed dialling Press the one touch speed dialling key assigned to each number you want 3 TEL 2 50921 to register in the group Repeat for other keys Ex 04 Canon ITALIA To enter a destination registered for coded speed dialling Press Coded Dial then use the numeric keys to enter the two digit code assigned to the number you want to register in the group Repeat for other codes 9 Press OK twice TEL 1 49 39 25 25 Ex X02 Canon FRANCE GROUP DIAL 2 NAME 10 Use the numeric keys to enter a name for the group max 16 characters 1 including spaces Ex Canon GROUP 2_ If you do not want to register a name ignore this step If you are unsure how to enter characters gt p 2 1 11 Press OK 21 You can specify up to 5 different time settings for transmission time p 9 9 DATA ENTRY OK i GROUP DIAL 3 TX TIME SETTING 12 To continue registering other groups press Additional Functions then repeat the procedure from step 6 Press Stop Reset to return to standby display You can print the GROUP DIAL LIST show
66. ess OK The machine prints the list and returns to standby mode You can also print the list using Report Press Function the Function key lights up then press Report and select a report you want then press OK This procedure must be performed in Fax Mode Samples of the lists are shown below 1 TOUCH LIST 03 EN fm Page 10 Tuesday February 19 2002 8 28 AM 03 12 2001 17 02 FAX 123 4567 CANON 001 03 12 2001 17 03 FAX 123 4567 CANON 001 k kk ONE TOUCH SPEED DIAL TEL LIST 1 sx 01 905 79 03 GROUP 04 2 5092 NO DESTINATION TEL s DESTINATION ID TX TYPE 9 06 1432 12 2 887 0166 Canon AUSTRALIA REGULAR TX 12 2 887 01 905 795 1111 Canon CANADA REGULAR TX 03 GROUP DIAL Canon GROUP 2 04 250921 Canon ITALIA REGULAR TX 06 1432 2060 Canon OPTICS REGULAR TX UNSORTED LIST DESTINATIONS LISTED SORTED LIST DESTINATIONS LISTED IN IN KEY ORDER ALPHABETICAL ORDER 1 TOUCH DETAIL 03 12 2001 17 07 FAX 123 4567 CANON 001 03 12 2001 17 07 FAX 123 4567 CANON 001 Sek DESTIN ONE TOUCH SPEED DIAL TEL LIST2 DESTIN Sek ke k k k kkk k kk TX TYP 12 DESTINATION TEL
67. ess Redial Pause to enter a pause If you make a mistake move the cursor to the last number by pressing 4 and press Delete repeatedly to delete the numbers one by one starting from the last number Or press Clear to delete all the numbers you have entered 7 Press OK twice TEL NUMBER ENTRY TEL 2 50921 TEL NUMBER ENTRY DATA ENTRY OK 1 TOUCH SPD DIAL 2 NAME 8 Use the numeric keys to enter the name that goes with the number max 16 characters including spaces Ex Canon ITALIA If you are unsure how to enter characters gt p 2 1 4 03_EN fm Page 3 Tuesday February 19 2002 8 21 9 Press OK For details of OPTIONAL SETTING refer to the following items as required Registering a Password and Subaddress p 3 12 Registering a Password and Subaddress for Polling p 5 7 TIME SETTING in the Additional Functions p 9 9 Ex E DATA ENTRY OK 1 TOUCH SPD DIAL 3 OPTIONAL SETTING 10 To continue registering other one touch speed dialling keys press Additional Functions then repeat the procedure from step 4 Press Stop Reset to return to standby display You can use the destination labels Put these labels on your machine for easy reference when dialling Changing Deleting a One Touch Speed Dialling Entry The Function key will ligh
68. ess Stop Reset Scanning is cancelled To cancel memory sending after all documents have been scanned I While documents are being sent 1 Press Stop Reset The machine asks you to confirm that you want to cancel 2 Press 4 to cancel sending If you change your mind and want to continue sending press p The machine prints an ERROR TX REPORT p 7 3 I While documents are waiting to be sent e Youcan operate Fax Monitor or Delete when the Function key is lit If the Function key is not lit press it However you do not need to press Function in step 1 to execute the Fax Monitor function if FAX MONITOR is programmed in PROGRAM 1 TOUCH KEY 2 p 9 4 1 Press Function 2 Press Fax Monitor 3 Use 4 to select 2 TX RESERVE STATUS 4 Press OK 5 Use or p to select the document to be cancelled by checking the reservation number and the fax number 6 Press Delete The machine asks you to confirm that you want to delete the document 7 Press 4 to cancel sending If you change your mind and want to continue sending press E You can also cancel sending in Memory Reference p 4 16 Ex Ex CANCEL DURING TX RX lt YES NO gt Sending Faxes FAX MONITOR 2 TX RESERVE STATUS 0013 TX STNDBY 905795 1111 OK TO DELETE lt YES NO gt TX R
69. fax machine does not support ECM then the document is sent in normal mode without error checking ECM may be disabled Make sure ECM is on p 9 5 I Errors occur frequently while sending The telephone lines may be in poor condition or you may have a bad connection Lower the transmission speed p 9 4 Receiving Problems I Cannot receive a fax automatically The machine may not be set to receive automatically For the machine to receive faxes automatically the receive mode must be set to Fax Tel FaxOnly AnsMode Chapter 5 If you have set AnsMode confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded p 5 2 The machine s memory is full Print out or delete any documents stored in memory pp 4 15 4 16 to free up space in the machine s memory Then ask the other party to resend the fax An error may have occurred during reception Print ACTIVITY REPORT and check for an error p 7 2 No paper in the cassette Make sure paper is loaded in the cassette Quick Start Guide The telephone line may not be connected properly e Make sure all line connections are secure Quick Start Guide The machine does not switch automatically between telephone and fax reception The machine may not be set to switch automatically between telephone and fax reception For the machine to switch automatically the receive
70. g the numeric keys f the next letter you want to enter is under a different numeric key simply press Ex CA that key until the letter you want appears pu or If the next letter you want to enter is under the same numeric key you pressed in step 2 use p to move the cursor to the right Then press that same numeric key repeatedly until the letter you want appears Press Space to enter a space and move the cursor to the right Entering Symbols 1 Press to switch to letter mode A or a 2 Press repeatedly until the symbol you want appears Ifyou want to enter another symbol use gt to move the cursor to the right then press repeatedly until the symbol you want appears Ex Entering Numbers 1 Press to switch to number mode 1 Ex 2 Press the numeric key that contains the number you want Press Space to enter a space and move the cursor to the next digit Ex 1 3 Continue entering other numbers using the numeric keys Correcting a Mistake If you make a mistake while entering letters or numbers you can delete it by pressing Delete or Clear To Delete the Last Letter Number Press Delete once to delete the last letter or the last number you entered To Delete All Letters Numbers Press Clear to delete all letters or all numbers you entered D SB_PC1270D_FG_EN book Page 3 Monday February 18
71. hen entering a two digit code with the numeric keys f a coded speed dialling code has already been registered the number registered under that code appears If a group is already registered under a coded speed dialling code GROUP DIAL appears 7 Press OK twice CODED SPD DIAL Ex X02 CODED SPD DIAL 1 TEL NUMBER ENTRY TEL NUMBER ENTRY TEL IZ ed 4 03_EN fm Page 5 Tuesday February 19 2002 8 21 8 Use the numeric keys to enter the fax telephone number you want to register max 120 digits including spaces and pauses Press Space to enter a space and move the cursor to the next digit Spaces are optional and are ignored during dialling Press Redial Pause to enter a pause If you make a mistake move the cursor to the last number by pressing 4 and press Delete repeatedly to delete the numbers one by one starting from the last number Or press Clear to delete all the numbers you have entered 9 Press OK twice 10 Use the numeric keys to enter the name that goes with the number max 16 characters including spaces f you are unsure how to enter characters p 2 1 11 Press OK For details of OPTTONAL SETTING refer to the following items as required Registering a Password and Subaddress p 3 12 Registering a Password and Subaddress for Polling p 5 7 TX TIME SETTING in the Additional Functions
72. ing all the numbers and names registered for group dialling pp 3 9 3 11 Keep this list near your machine for easy reference when dialling 03_EN fm Page 9 Tuesday February 19 2002 8 28 Speed Dialling Lists You can print lists of fax telephone numbers registered for speed dialling Keep these lists near your machine so you can refer to them when dialling Printing Speed Dialling Lists Press Additional Functions 2 Use 4 or p to select 7 PRINT LISTS ADDITIONAL FUNCTIONS 7 PRINT LISTS 3 Press OK PRINT LISTS 1 USER DATA 4 Use 4 or p to select 2 SPEED DIAL LIST PRINT LISTS 2 SPEED DIAL LIST 5 Press OK SPEED DIAL LIST 1 1 TOUCH LIST Speed Dialling i 6 Use lt or p to select the list you want to print You can select from the following 1 TOUCH LIST CODED DIAL LIST 1 TOUCH DETAIL CODED DETAIL GROUP DIAL LIST SPEED DIAL LIST Ex 2 CODED DIAL LIST 7 Press OK 1 TOUCH LIST elf you selected 1 TOUCH LIST or1 TOUCH DETAIL CODED DIAL Ex 1 NO SORT m LISTOorCODED DETAIL above select SORT or NO SORT depending on what order you want the destinations to be printed Select 1 NO SORT to print the list in key number order or Select 2 SORT to print the list with the names of the destinations in alphabetical order 8 Pr
73. lects the fax resolution STANDARD FINE PHOTO SUPER FINE or ULTRA FINE NZ es SB_PC1270D_FG_EN book Page 3 Monday February 18 2002 12 20 PM E The standby display differs depending on which mode is selected When the machine is plugged in the Copy Mode standby display appears You can switch Copy Mode to Fax Mode by pressing FAX The standby display in Fax Mode is as follows Fax Mode FAX 054 12 2001 0523 0 FaxTel STANDARD Receive Mode Fax Resolution The standby display in Copy Mode is gt Reference Guide Introduction 1 3 SB_PC1270D_FG_EN book Page 4 Monday February 18 2002 12 20 PM SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Chapter 2 Registering Information Methods of Registering Information in the Machine To customise the machine to your particular needs you can adjust the general operation sending receiving printing system settings and speed dialling settings You can adjust settings directly via the operation panel of the machine Detailed instructions are described in this guide Guidelines for Entering Numbers Letters and Symbols When you come to a step that requires you to enter a name or number refer to the table below to determine which numeric key to press for the character you want Uppercase Letter Lowercase Letter Number Mode Mode A Mode a 1 Registering Information
74. ling 25 the remote receiving ID Youcan change the number for the remote receiving ID with a combination of two characters using 0 to 9 and or disable remote receiving p 9 7 If you have an answering machine connected to your machine that can carry out remote control operations controlling your answering machine from a remote telephone the security code for this function may be the same as the remote receiving ID If so make sure you change the machine s remote receiving ID to make it distinct from the answering machine s security code p 9 7 The machine will beep and HANG UP PHONE will be displayed if the handset is not hung up properly Make sure the handset is seated properly in its cradle If you do not want the machine to beep disable the OFFHOOK ALARM setting p 9 5 5 5 D SB_PC1270D_FG_EN book Page 6 Monday February 18 2002 12 20 PM Registering a Password and Subaddress for Polling The polling feature allows you to request a document to be faxed to you from another fax machine The sender only needs to make sure that the document is on his fax machine and ready to be sent When this machine polls the sender s machine the document is sent automatically You can register a password and subaddress with a one touch speed dialling key or coded speed dialling code You must know if the other party s fax is holding the document under both a password and subaddress or only a password or s
75. ne that has a password and subaddress You can register the password and subaddress with a one touch speed dialling key or coded speed dialling code You must also know the password and subaddress of the other party s fax so that you can enter them on your fax If you do not know the password and subaddress contact the other party The Function key will light up by pressing Function to be able to operate Space Delete or Clear 1 Press Additional Functions 2 Use or p to select 4 ADD REGISTRATION ADDITIONAL FUNCTIONS 4 ADD REGISTRATION 3 Press OK ADD REGISTRATION 1 1 TOUCH SPD DIAL 4 Use orp toselect 1 1 TOUCH SPD DIALor2 CODED SPD ADD REGISTRATION DIAL Ex 1 1 TOUCH SPD DIAL 5 Press 1 SPD DIAL Ex 01 905795 1111 6 Use lt gt to select the one touch speed dialling number or coded 1 TOUCH SPD DIAL speed dialling code Ex 02 81 773 3115 7 Press OK 1 TOUCH SPD DIAL 1 TEL NUMBER ENTRY 8 Use 4 or p to select 3 OPTIONAL SETTING 1 TOUCH SPD DIAL 3 OPTIONAL SETTING 9 Press OK OPTIONAL SETTING Ex OFF 10 Use 4 or p to select ON OPTIONAL SETTING ON 11 Press OK OPTIONAL SETTING 1 TX TIME SETTNG 12 Use or p to select
76. ne type p 2 7 The document may not have been loaded Remove the document stack it if necessary and place it on the platen glass or load it into the ADF correctly Reference Guide Make sure the feeder cover is closed The one touch speed dialling key or coded speed dialling code you entered may not be registered for the feature you want to use Check the one touch speed dialling key or coded speed dialling code and make sure it is registered correctly Chapter 3 You dialled or have been provided with an incorrect number Dial the number again or check that you have the correct number The other party s fax machine may be out of paper Call the other party and ask them to make sure paper is loaded in their fax machine There may be other documents being sent from memory Allow time for those documents to finish sending An error may have occurred during sending Print ACTIVITY REPORT and check for an error p 7 2 The telephone line may not be working properly Make sure there is a dial tone when you lift the handset of the telephone connected to the machine If there is no dial tone contact your local telephone company The receiving fax machine may not be a G3 fax machine Make sure the receiving fax machine is compatible with the machine which is a G3 fax machine The other party s telephone may be busy or the other party s fax machine may be turned OFF 0018 BUSY NO SIGNAL is shown
77. ns 1 am SB PCI1270D FG EN book Page 2 Monday February 18 2002 12 20 PM A 2 SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Index aaa Gaines 1 1 Go Key ni sien tat exte cheese tides 1 1 1 TOUCH SPD DIAL setting uictor mee 9 9 1 TOUCH LIST description printing Sample eee eere dee revenus A Accessing MENUS 9 1 ACTIVITY REPORT description 7 1 7 2 pun 7 2 sample 7 2 Settings cse ce 9 5 Additional Functions secet e e a Re etd 9 1 key see 1 1 understanding 9 1 Alarm indicator 1 1 ALARM VOLUME setting esee 9 2 AnsMode description 5 1 AUTO REDIAL settings 9 6 Automatic redialling c ncelling z seo E Rea 4 8 description inp cipit ere Re ERE 4 8 B Book Sending key eese 1 2 BOOK TX SCAN SIZE setting 9 8 Broadcasting sequential 4 9 BUSY NO SIGNAL a edes repente nere 8 2 CANCEL REPORT 2422 2 9 10 Cancelling automatic 4 8 manual redialling serene polling receiving printing lists ssim te pcd ee Pan restriction x CHANGE DOCUMENT 8 1 Clear ke
78. number under the R key so that you only need to press this key before dialling the fax telephone number you want to reach See below for details The settings available and the factory default setting vary depending on the current country selection You can print the USER S DATA LIST to check the current setting 2 6 1 Press Additional Functions 2 Use 4 or p to select 3 FAX SETTINGS ADDITIONAL FUNCTIONS 3 FAX SETTINGS 2 7 t 4 je e SB PCI270D FG EN book Page 8 Monday February 18 2002 12 20 PM Press OK twice TINGS FAX SET ER SETTINGS 1 US USER SETTINGS 1 TEL LINE SETTINGS 4 Use 4 or p to select R KEY SETTING USER SETTINGS 7 R KEY SETTING 5 Press SETTING PSTN 6 Use 4 or p to select PBX R KEY SETTING PBX 7 Press OK PEE Ex EARTH CONNECTION 8 Use 4 or to select the access type of your switching system I If you selected HOOKING or EARTH CONNECTION in step 8 9 Press OK FAX SETTINGS 2 REPORT SETTINGS 10 Press Stop Reset to return to standby display I If you selected PREFIX in step 8 9 Press PREFIX 10 Use the numeric keys to enter the outside line access number max 20 PREFIX digits Ex 123456 11 Press Redial Pause to enter a pause PREFIX
79. ocument and place it on the platen glass or load it face down in the ADF When using the platen glass press Function and select the document size with lt q p 4 6 In this case you do not need to press Function in step 2 N Press Function Press Delayed Transmission 4 Use the numeric keys to enter the reservation time to send faxes DELAYED TX TIME SETTNG 15 30 5 Press OK DELAYED TX SELECT LOCATIONS Sending Faxes 6 Enter a destination using a one touch speed dialling key coded speed dialling keys Redial Pause key or the numeric keys Youcan use the one touch speed dialling key when the Function key is not lit If the Function key is lit press it If you enter an incorrect destination press Clear to delete it 7 Press Start to begin scanning When you use speed dialling scanning starts automatically without pressing Start when the TIME OUT setting is on p 9 6 When the time you set in step 4 comes the machine will begin sending faxes 4 11 a SB_PC1270D_FG_EN book Page 12 Monday February 18 2002 12 20 PM Confirming Transmission Status and Sending Reservation You can check the status of sending or receiving fax or sending reservation e You do not need to press Function in step 1 to execute the Fax Monitor function if FAX MONITOR is programmed in PROGRAM 1 TOUCH KEY
80. of the information service answers press Tone to switch to tone dialling e TUR 7 When is pressed T is displayed the LCD If your telephone line uses tone dialling go to the next step 5 Use the numeric keys on the machine to enter the numbers requested by TELS T34 the information service Ex Numbers entered after pressing will be dialled using tone dialling After pressing Tone you cannot use the numeric keys on the telephone Use the numeric keys on the machine 6 If you want to receive faxes press Start 7 Hang up to disconnect the call Tone dialling is cancelled when you disconnect the call D SB_PC1270D_FG_EN book Page 3 Monday February 18 2002 12 20 PM Confirming a Dial Tone This feature is only available for some countries This feature allows you to set your machine to listen for and detect a dial tone in the middle of a fax telephone number before dialling the rest of the number This is called Dial tone detection Follow this procedure for dial tone detection during regular dialling or when registering a number for speed dialling e The Function key will light up by pressing Function to be able to operate D T Delete or Clear 1 When you come to a step that requires you to enter the fax telephone TEL 345 number use the numeric keys to enter the number up to where dial tone Ex
81. ok Page 14 Monday February 18 2002 12 20 PM 3 14 SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Chapter 4 Sending Faxes Preparing to Send a Fax Documents You Can Fax For information on the types of documents you can fax their requirements and details on loading documents Reference Guide Adjusting the Quality of Your Faxes Canon s Ultra High Quality UHQ imaging technology enables you to send documents that are very close to the quality of the original The machine allows you to adjust the resolution and contrast to best suit your particular document e Please note that you cannot change settings while your machine is scanning a document Setting the Scanning Resolution Resolution is a measure of the fineness or clarity of a printout Low resolutions may cause text and graphics to have a jagged appearance while higher resolutions provide smoother curves and lines crisp text and graphics and a better match to traditional typeface designs Sending Faxes e The higher the resolution the higher the output quality but the longer the transmission time 1 Press Fax Resolution to select the resolution You can select from the following STANDARD Suitable for most text only documents FINE Suitable for fine print documents PHOTO Suitable for documents that contain photographs SUPER FINE Suitable for documents that contain fine print and images th
82. on the ERROR TX REPORT The telephone number you dialled is busy Try sending the document at a later time The other party s fax machine is not working Contact the other party and have them check their fax machine The receiving fax machine did not answer within 55 seconds after all automatic redialling attempts Contact the other party and have them check their fax machine For an overseas call add pauses to the registered number p 6 1 The In Use lamp may be on The In Use lamp may be on when turning off Energy Saver Mode which means the extension phone is busy Please wait until the extension phone becomes free There may be other documents being sent from memory Allow time for those documents to finish sending I Faxes sent from the machine are spotted or dirty The receiving fax machine may not be working properly e Check the machine by making a copy 2 Reference Guide If the copy is clear the problem may be in the receiving fax machine If the copy is spotted or dirty clean the platen glass or the rollers inside the main unit Reference Guide The document may not have been loaded Remove the document stack it if necessary and place it on the platen glass or load it into the ADF correctly Reference Guide a 08 EN fm Page 3 Tuesday February 19 2002 8 37 AM I Cannot send using Error Correction Mode ECM The other party s fax machine may not support ECM f the other party s
83. ouch Speed Dialling 3 2 Changing Deleting a One Touch Speed Dialling Entry tede oae ear see Coded Speed Dialling Registering Numbers for Coded Speed Dialling 3 4 Changing Deleting a Coded Speed Dialling Entry3 5 Group Dialling tert 3 7 Creating Groups Speed Dialling Lists Printing Speed Dialling Lists Cancelling the Print Out List 3 11 Registering a Password and Subaddress 3 12 Chapter 4 Sending Faxes Preparing to Send a Documents You Can Adjusting the Quality of Your Faxes Dialling Methods E Sending Memory Sending see Cancelling Sending Redialling When the Line is Busy Manual Redialling sees Automatic Redialling Sequential Broadcasting Delayed Confirming Transmission Status and Sending Reservation eerie teneri 4 12 Confirming Transmission Status 4 12 Confirming Sending Reservation 4 12 Documents Stored in Memory 4 13 Printing a List of Documents in Memory 4 13 Resending a Document in Memory 4 14 Printing Document in Memory 4
84. r the machine Reference Guide The sending fax machine may not be functioning properly The sending fax machine usually determines the fax s quality Call the sender and have them make sure the top cover and scanning glass of their fax machine are clean Error Correction Mode ECM may be disabled Make sure ECM is 9 6 I Faxes do not print The cartridge may not be installed properly e Make sure the cartridge is installed properly Reference Guide The cartridge may need to be replaced Determine if the problem is with the cartridge and replace if necessary Reference Guide M Faxed images are blotched or uneven The telephone lines may be in poor condition or you may have a bad connection Error Correction Mode ECM sending receiving should eliminate such problems However if the telephone lines are in poor condition you may have to try again The sending fax machine may not be functioning properly The sending fax machine usually determines the fax s quality Call the sender and have them make sure the top cover and scanning glass of their fax machine are clean I Cannot receive using Error Correction Mode ECM The other party s fax machine may not support ECM f the other party s fax machine does not support ECM then the document is received in normal mode without error checking ECM may be disabled e Make sure ECM is gt 9 6 Errors occur frequently while
85. ra O 2002 12 20 PM P 22 Canon SmartBase PC1270D Fax Guide T SB_PC1270D_FG_EN book Page ii Monday February 18 2002 12 20 PM A Using Your Documentation Your machine includes the following documentation This documentation has been designed so that you can easily use your machine to suit your particular needs Quick Start Guide Document and paper handling Making copies si Maintenance n gt Reference Guide Troubleshooting feed and copy issues Sending and receiving faxes ss Speed dialling Troubleshooting fax issues esee Copyright Copyright 2002 by Canon Inc All rights reserved No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Setting up the machine Setting up paper Quick guide for making copies 3 Quick guide for sending faxes eere Trademarks Canon is a registered trademark and UHQ is a trademark of Canon Inc This equipment conforms with the essential requirements of EC Directive 1999 5
86. ring names Determines the contents you set or registered Also if the document being scanned stops in the ADF pressing this key makes the document come out automatically Starts sending faxes Stop Rest Key Cancels sending or receiving faxes and other operations and returns the machine to standby mode 1 1 ge SB_PC1270D_FG_EN book Page 2 Monday February 18 2002 12 20 PM One Touch Speed Dialling Keys The keys marked 01 to 12 can be used to dial fax telephone numbers pre registered under these keys To dial using these keys you need to register the numer for one touch speed dialling When the Function key is pressed and the indicator lights green the following keys can be used for the fax functions Also if fax functions are programmed into these keys they can be used directly as One Touch Keys without pressing Function to execute the fax functions Fax Monitor Key Confirms the status of fax communication Memory Reference Key Confirms documents stored in the machine for memory sending or memory receiving Report Key Prints the report listing fax communications dial list data list or document list Delayed Transmission Key Specifies the fax sending time for the delayed sending function Book Sending Key This key can be used to send documents from the platen glass R Key Press to dial an outside telephone number or an extension number when the fax is connected through a switchboard PBX
87. roup is displayed f you enter the wrong code press Stop Reset Then press Coded Dial and enter the correct code NO TEL appears if no fax number is assigned to the coded speed dialling code you entered Directory Dialling Directory dialling allows you to look up the other party s name and retrieve the number for dialling This feature is convenient when you know the other party s name but cannot recall the One Touch Speed Dialling key the code for Coded Speed Dialling or Group Dialling where the number is registered 1 Press Directory NO TEL appears if the name of the other party is not registered and the display will return to dial entry mode 2 Press a numeric key to enter the first letter of the name of the party you searching for For example if you want to search for name that starts with the letter press 4 GHI twice 3 Press OK The names of other parties are displayed according to the first letter you entered f there is no name that starts with the letter you entered other names that start with the next letter will appear 4 Press 4 or p to display the other names Pressing will display the names of other parties in alphabetical order Pressing lt q will display them in reverse order When you reach the last name the display will return to the first name Press OK The other party s fax number and name or GROUP DIAL and the group s name
88. s Sets for dark documents Sets for the documents of normal density Sets for light documents Programs a fax function into the One Touch key The programmed fax function will be executed by directly pressing the corresponding One Touch key You do not need to press Function before pressing the One Touch key Select the One Touch key 01 to 12 in which you want to program the fax function Uses PROGRAM 1 TOUCH KEY The following functions can be programmed 1 REPORT 2 DELAYED TX 3 FAX MONITOR 4 MEMORY REFERENCE 5 BOOK SENDING 6 D T Disables PROGRAM 1 TOUCH KEY 09 EN fm Page 5 Tuesday February 19 2002 8 38 AM Name 6 0FFHOOK ALARM ON OFF Descriptions Enables disables the offhook alarm that alerts you when the handset is not in the handset cradle After reception the offhook alarm sounds when the handset of extension telephone is left off the hook No offhook alarm R KEY SETTING PSTN PBX The R KEY setting allows you to set how the fax connects to PBX If your fax machine is not connected through a PBX you can ignore these settings The fax is connected to the outside line The fax is connected through a PBX Select one of the following settings depending on the type of PBX in service Three settings are available HOOKING EARTH CONNECTION PREFIX If you select PREFIX you can set a number up to 20 digits long including the P at the end 2 8 R
89. s OK SYSTEM SETTINGS 3 COUNTRY SELECT E The display contents differs depending on the country 10 Press Stop Reset to return to standby display Restriction of your machine is now enabled No one can make calls or send faxes This setting does not restrict incoming calls or faxes Cancelling Restriction of Your Machine Follow this procedure to cancel restriction of your machine 1 Follow steps 1 to 7 of Enabling Restriction of Your Machine 2 Use or p to select OFF LOCK PHONI 3 Press OK SYSTEM SETTINGS 3 COUNTRY SELECT e The display contents differs depending on the country 4 Press Stop Reset to return to standby display Restriction of your machine is now disabled Anyone can make calls or send faxes SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Chapter 7 Reports and Lists Summary of Reports and Lists The table below shows the reports and lists that can be printed from your machine Refer to the pages indicated for more details e Make sure that A4 size paper is loaded in the cassette If a different paper size is loaded the report or list cannot be printed Also you cannot use the multi purpose tray for printing the report or list Report or List Description Details USER S DATA LIST Lists the current settings of your machine and the registered sender 2 6 information ACTI
90. s the fax resolution OFF The setting of resolution set using Fax Resolution remains even after the AUTO CLEAR function activates STANDARD Suitable for most text only documents FINE Suitable for fine print documents PHOTO Suitable for documents that contain photographs SUPER FINE Suitable for documents that contain fine print and images the resolution is four times that of STANDARD ULTRA FINE Suitable for documents that contain fine print and images the resolution is eight times that of STANDARD 2 BOOK TX SCAN SIZE Selects the scanning size for the book sending function SHEET A4 A5 2 LOCK PHONE Sets the LOCK PHONE functions Outgoing voice call is operational ON Outgoing voice call is not operational 3 COUNTRY SELECT Selects the country where you are using your machine UK GERMANY FRANCE ITALY SPAIN HOLLAND DENMARK NORWAY SWEDEN FINLAND AUSTRIA BELGIUM SWITZERLAND PORTUGAL IRELAND GREECE LUXEMBOURG HUNGARY CAECH RUSSIA SLOVENIA SOUTH AFRICA OTHERS This setting is only available for some countries y am 09 EN fm Page 9 Tuesday February 19 2002 8 39 AM ADD REGISTRATION Name 1 TOUCH SPD DIAL Descriptions Registers the informations on One Touch Speed Dialling p 3 2 1 TOUCH SPD DIAL 1 TEL NUMBER ENTRY 2 NAME 3 OPTIONAL SETTING ON 1 TX TIME SETTING 2 TX TYPE OFF Selects a one touch speed dialling key Registers the other party s telephone number Register
91. s the other party s name The transmission time and settings including the registration of password and subaddress can be specified The optional settings can be set 5 settings of the transmission time can be specified Setting procedure 1 Select the time setting number 1 to 5 by pressing 4 gt and press OK 2 Enter the hour and minute for the transmission time using the numeric keys then press OK Enter 0 before the 1 digit hour or minute For example enter 0905 for 9 05 am If you make a mistake while entering press Function and Clear then enter the correct time Sending procedure 1 Load the document face down in the ADF or on the platen glass 2 Press the one touch speed dialling key on which the transmission time is set The document is scanned and stored in memory The machine transmits the document at the transmission time If you have set more than 2 transmission time settings the document will be transmitted at the preset time closest to the time that the document has been scanned Once you set the transmission time the machine will transmit the document at the same time on every day However you cannot use the one touch speed dialling key to send the document as usual and cannot send the document any time unless you cancel the transmission time setting To cancel the setting press OK in TX TIME SETTING to select the preset time and press OK again Then press Function and Clear an
92. t be properly connected to the power source and may not turn on If this happens disconnect the power cord and reconnect it correctly after a minute or more Quick Start Guide Check that the modular cord is connected securely to the jacks on the machine the telephone jack on your wall and the connecting jack on your telephone If power is suddenly lost due to an outage or accidental unplugging a built in battery retains the user data settings and the speed dialling settings Any sent or received documents stored in memory will be backed up for about two hours During a power cut functions are limited as follows You cannot send receive or copy documents You can make or receive calls When power is restored to the machine the machine will automatically print a list of documents that were stored in memory at the time of the power cut Troubleshooting 03 12 2001 15 38 FAX 123 4567 CANON 001 kkk koe ok k k kk MEMORY CLEAR REPORT MEMORY FILES DELETED TX RX NO MODE DESTINATION TEL ID PGS SET TIME ST TIME 0023 SEQ B CAST 01 Canon CANADA 3 03 12 14 23 05 Canon OPTICS 0024 TRANSMIT 32 Canon UK 1 03 12 14 28 Make sure that A4 size paper is loaded in the cassette If a different paper size is loaded the report cannot be printed Also you cannot use the multi purpose tra
93. t up by pressing Function to be able to operate Space Delete or Clear 1 Follow steps 1 to 3 of Registering Numbers for One Touch Speed Dialling 2 p 3 2 2 Use 4 or to select the one touch speed dialling key assigned to the entry you want to change or delete You can directly select the one touch speed dialling key by pressing it Press OK twice To Change a One Touch Speed Dialling Entry 4 Press Function then Clear to delete the previous entry then re enter the fax telephone number If you do not want to change the fax telephone number ignore this step Press Space to enter a space and move the cursor to the next digit Spaces are optional and are ignored during dialling Press Redial Pause to enter a pause If you make a mistake move the cursor to the last number by pressing 4 and press Delete repeatedly to delete the numbers one by one starting from the last number Or press Clear to delete all the numbers you have entered 5 Press OK twice Ex 6 Press Clear to delete the previous entry then re enter the name f you do not want to change the name ignore this step If you are unsure how to enter characters gt p 2 1 Ex Speed Dialling i 1 TOUCH SPD DIAL 06 1 432 2015 1 TOUCH SPD DIAL 1 TEL NUMBER ENTRY TEL NUMBER ENTRY TEL 1 432 2015_ T Ex TEL NUMBER ENTRY EL 1 432 2060_
94. te to delete the last character or press Clear to delete all characters you entered Registering Information 10 Press OK Ex DATA ENTRY OK USER SETTINGS 3 TX TERMINAL ID 11 Press Stop Reset to return to standby display L3 2 5 lt a 02 EN fm Page 6 Tuesday February 19 2002 8 20 AM Printing a List to Check Information Registered in Your Machine You can print the USER S DATA LIST to check the sender information and current settings of your machine 1 Press Additional Functions 2 Use 4 or p to select 7 PRINT LISTS ADDITIONAL FUNCTIONS 7 PRINT LISTS Press OK twice PRINT LIST The machine returns to standby mode then prints the USER S DATA LIST is 1 USER DATA The sender information is shown at the beginning of the list The current settings of the machine are listed after this 03 12 2001 16 40 FAX 123 4567 CANON 001 HRA k kk ERR ERK EE USER S DATA LIST k kkk kk kk kk 1 COMMON SETTINGS DEFAULT SETTINGS COPY SW AFTER AUTO CLR DEFAULT MODE VOLUME CONTROL KEYPAD VOLUME ON VOLUME 1 ALARM VOLUME ON VOLUME 1 TX DONE TONE ERROR ONLY VOLUME 1 es SB_PC1270D_FG_EN book Page 7 Monday February 18 2002 12 20 PM Before using your machine you need to make sure it is set for your telephone line type If you are unsure of your telephone line type ch
95. to register the group 01 to 12 If a one touch speed dialling key has already been registered 1 TOUCH SPD DIAL or GROUP DIAL appears If the fax functions have been programmed into the keys marked 01 to 12 using PROG 1 TOUCH KEY in the Additional Functions PROG 1 TOUCH KEY will appear GROUP DIAL Ex 03 I To register a group under a coded speed dialling code Press Coded Dial then use the numeric keys to enter the code under which you want to register the group 00 to 99 If a coded speed dialling code has already been registered CODED SPD DIAL or GROUP DIAL appears 7 Press OK twice GROUP DIAL Ex X21 GROUP DIAL 1 TEL NUMBER ENTRY TI L a SB_PC1270D_FG_EN book Page 8 Monday February 18 2002 12 20 PM 8 Enter the one touch and or coded speed dialling numbers you want to register in the group You cannot register numbers in groups that have not been registered for speed dialling You can review the numbers registered under the group by pressing 4 gt If you want to delete one of these numbers from the group press lt gt to display the number you want to delete and press Clear ERASING END is displayed If you want to delete all numbers in the group press 4 or p to display the number and press Clear repeatedly until all numbers are deleted Deleting all numbers will canc
96. ubaddress You must also know the password and subaddress so that you can enter them on your fax If you do not know the password and subaddress contact the other party The Function key will light up by pressing Function to be able to operate Space Delete or Clear 1 Press Additional Functions 2 Use q or p to select 4 ADD REGISTRATION ADDITIONAL FUNCTIONS 4 ADD REGISTRATION 3 Press OK ADD REGISTRATION 1 1 TOUCH SPD DIAL 4 Use orp toselect 1 1 TOUCH SPD DIALor2 CODED SPD ADD REGISTRATION DIAL Ex 1 1 TOUCH SPD DIAL 5 Press OK 1 TOUCH SPD DIAL Ex 01 905795 1111 6 Use lt gt to select the one touch speed dialling number or coded 1 TOUCH SPD DIAL speed dialling code Ex 02 81 773 3115 7 Press OK 1 TOUCH SPD DIAL 1 TEL NUMBER ENTRY 8 Use q or p to select 3 OPTIONAL SETTING 1 TOUCH SPD DIAL 3 OPTIONAL SETTING 9 Press OK OPTIONAL SETTING Ex OFF 10 Use 4 or p to select ON OPTIONAL SETTING ON 11 Press OK OPTIONAL SET 1 TIME SETTING 12 Use q or p to select 2 TX TYPE OPTIONAL SETTING 2 TX TYPE 13 Press OK SUBADDRESS 14 Use 4 or p to select POLLING RX Hx POLLING RX
97. ument manually automatically Telephone charges The machine answers without ringing begin for the caller The machine listens for the fax tone The fax tone is The document is RING START TIME detected received automatically The fax tone is detected and the machine switches to receive The fax tone is not detected mode J The machine starts ringing to F T RING TIME If you do not pick up the handset F T SWITCH ACTION Choose between DISCONNECT RECEIVE and DISCONNECT The machine aon disconnects the call Not all fax machines are capable of sending a fax tone For those cases if you set the F T SWITCH ACTION to RECEIVE the machine switches to receive mode automatically and starts receiving the document If no document comes in it disconnects the call after approximately 40 seconds 5 3 Receiving Faxes b SB_PC1270D_FG_EN book Page 4 Monday February 18 2002 12 20 PM 1 Press Additional Functions Use 4 to select 3 FAX SETTINGS ADDITIONAL FUNCTIONS 3 FAX SETTINGS 3 Press OK FAX SETTINGS 1 USER SETTINGS 4 Use 4 or to select 4 RX SETTINGS FAX SETTINGS 4 RX SETTINGS 5 Press OK RX SETTINGS 1 ECM RX 6 Use 4 or p to select 2 FAX TEL SET RX SETTINGS 2 FAX TEL OPT SET 7 Press OK twice FA
98. untry code the area code and the fax TEL 00p81123 telephone number of the other party Ex If you enter the wrong number press Stop Reset and start again from step 3 6 If necessary press Redial Pause to enter a pause at end of a number Em s TEL 00p81123P A pause at the end of a number P is fixed to 10 seconds Ex 7 Press Start to begin scanning for sending To cancel sending after dialling has started press Stop Reset then 4 4 7 e To take advantage of the speed dialling features of your machine register frequently used overseas numbers for one touch or coded speed dialling pp 3 2 3 4 6 1 SB a SB_PC1270D_FG_EN book Page 2 Monday February 18 2002 12 20 PM Switching Temporarily to Tone Dialling Many information services for banks airline reservations hotel reservations etc require tone dialling for their services If your machine is connected to a rotary pulse line follow this procedure to set the machine temporarily for tone dialling e The Function key will light up by pressing Function to be able to operate Tone 1 Press FAX to set to Fax Mode FAX 03 12 2001 15 30 Fax Tel STANDARD Pick up the handset of your telephone N 3 Enter a destination using the numeric keys on your telephone or using a one touch speed dialling key coded speed dialling codes Redial Pause key or the numeric keys on the machine 4 When the recorded message
99. ux 9 gt reo wl 5 95 Coded Dial 3 L9 C leport Tone 4 Digi T GHI JKL MNO oe 5 eo 9 5 9 Tranmission Receive Mode evo PORS TUV WXYZ 9 C9 c 9 09 9 Er o gt 9 0 4 2 Press Start TEL 9057951111 Ex If you enter the wrong number press Stop Reset or Clear to delete the number then enter the correct number E The Function key will light up by pressing Function to be able to operate Clear SB_PC1270D_FG_EN book Page 3 Monday February 18 2002 12 20 PM One Touch Speed Dialling Dial a fax number by pressing the one touch speed dialling key 01 to 12 to which the number is assigned Ex Function gt 0 lt gt co co Cu CS c Oo Fax Monitor R Redial Pause ABC DEF Reference Coded Dial CO Report Tone Directory G9t 3X9 CO Space Delayed Transmission Receive Mode Fax Resolution TEL 905 795 1111 Ex 01 Canon CANADA The number registered under that one touch speed dialling key is displayed If you press the wrong key press Stop Reset then press the correct key NO TEL appears if no fax number is assigned to the one touch speed dialling key you pressed Sending Faxes Coded Speed Dialling Dial a fax number by pressing Coded Dial followed by the two digit code
100. wer Cut Occurs If You Cannot Solve the Problem 8 6 Chapter 9 Setting the Additional Functions Understanding the Additional Functions 9 Accessing the Additional Functions Menu Descriptions Appendix Specifications Facsimile erre etra ne br ehe ranas A 1 erret tinens A 1 e 1 1 e SB PCI270D FG EN book Page v Monday February 18 2002 12 20 PM Please read the following list of symbols terms and abbreviations used in this guide ndicates a warning concerning operations that may lead to death or injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these warnings ndicates an operational warning or restriction Be certain to read these items to operate the machine correctly and to avoid damage to the machine Indicates note for operation or an additional explanation Reading these is highly recommended gt p n nn A number preceded by an arrow and enclosed in parenthesis refers to a page in this guide where more information on the topic of the previous sentence can be found Quick Start Guide Refer to the Quick Start Guide for details on the topic of the previous sentence Reference Guide Refer to the Reference Guide for details on the topic of the previous sentence
101. will appear 4 4 a SB_PC1270D_FG_EN book Page 5 Monday February 18 2002 12 20 PM Sending Methods Memory Sending The machine begins calling the other party and transmitting the information after all documents are scanned into the memory Since the machine is multitasking you can perform other operations while the machine is sending a fax The machine has enough memory to store up to approximately 79 pages fewer if the document contains many graphics or particularly dense text Based on Canon FAX Standard Chart No 1 standard mode When a large amount of memory is used MEMORY FULL be displayed depending the documents to be sent and the machine can neither store the scanned documents in memory nor send them In this case print or delete any documents in memory or select a lower fax resolution such as STANDARD then send the documents Using the ADF 1 Press FAX to set to Fax Mode FAX 03 12 2001 15 30 Ex FaxTel STANDARD 2 Prepare the document and load it face down in the ADF Reference Guide To adjust the resolution p 4 1 To adjust the contrast gt p 9 4 MEM IN USI Ex 0 99 Sending Faxes Currently used memory DOCUMENT READY Standby to scan 3 Dial the other party s fax number For dialling methods p 4 2 If you enter the wrong number press Stop Reset then enter the correct number
102. work PSTN Coded speed dialling 100 destinations Group dialling Max 111 destinations Compatibility Directory dialling with Directory key G3 Regular dialling with numeric keys Automatic redialling Data Compressing System Manual redialling with Redial Pause key MH MR MMR JBIG Modem Speed 14400 9600 7200 4800 2400 bps Automatic fallback B Networking Sequential broadcast Max 122 destinations Automatic reception Automatic Fax Tel switchover Transmission Speed Remote reception by telephone Default ID 25 Non ring reception Approx 6 seconds page at 14400 bps ECM MMR ECM deactivation transmitting from memory ACTIVITY REPORT after every 20 transactions Based on Canon FAX Standard Chart No 1 standard e Non delivery report mode TTI Transmit Terminal Identification W Scanning Image Processing UHQ Ultra High Quality image enhancement Telephone Transmission Reception Memory Transmission Maximum approx 79 pages Reception Maximum approx 79 pages Based on Canon FAX Standard Chart No 1 standard mode Connection Telephone answering machine CNG detecting signal data modem W Fax Scanning Speed Approx 3 4 seconds page Based on standard mode Fax Resolution STANDARD 8 pels mm x 3 85 lines mm FINE 8 pels mm x 7 7 lines mm SUPER FINE 8 pels mm x 15 4 lines mm ULTRA FINE 16 pels mm x 15 4 lines mm Specificatio
103. y 7 Coded Dial 1 2 CODED DIAL LIST description eite terree tenete 7 1 printing Sample ee UU yen hates CODED SPD DIAL setting 22222 9 10 Coded speed dialling changing deleting sse 3 5 registering numbers 3 4 USD ceo coerente A de ed 4 3 Confirming sending reservation esses 4 12 transmission 4 12 Conventions type ev COPY key 1 1 CURRENT MODE setting 9 2 Customer 020 1 1 b am SB PCI1270D FG EN book Page 2 Monday February 18 2002 12 20 PM D DT keynote nene edens 1 2 Date entering DEFAULT MODE setting sees 9 2 DEFAULT SETTINGS 9 2 Delayed sending m Delayed Transmission key sess 1 2 4 11 Delete lt Deleting document from memory E DENSITY CONTROL settings seen Dial tone confirming seen Dialling coded methods one touch 4 sess overseas number regular speed See Speed dialling switching temporarily to tone eee 6 2 through switchboard Directory key uere e Mente rete e irte 1 2 Document 4 13 printing document in memory see 4 15 printing list of
104. y for printing the report If there is no paper in the cassette or no toner in the cartridge when power is restored the MEMORY CLEAR REPORT will not be printed es SB_PC1270D_FG_EN book Page 6 Monday February 18 2002 12 20 PM If you have a problem with your machine and you cannot solve it by referring to the information in this chapter and in the Reference Guide contact your local authorised Canon dealer or the Canon Help Desk Canon s support personnel are trained in the technical support of Canon s products and should be able to help you with your problem The details on contacting your local authorised Canon dealer or the Canon Help Desk Reference Guide SB_PC1270D_FG_EN book Page 1 Monday February 18 2002 12 20 PM Chapter 9 Setting the Additional Functions Understanding the Additional Functions The menus of the Additional Functions can allow you to specify or register the various settings Available menus differ depending on the machine type This section explains the procedure to access the menus and the contents of the menus only related to the fax functions e For the menus related to the common settings and the copy functions gt Reference Guide Before adjusting any settings you may want to print the USER S DATA LIST to check the current settings p 2 6 Accessing the Additional Functions 1 Press Additional Functions to display the menus The Additional Functions key blinks

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