Canon L280 User's Manual
Contents
1. 3 7 Defining a Print Overlay 3 13 Defining Quality Print Settings 3 15 Conserving Toner When Printing 3 16 Adding a Print Profile 3 17 Using a Print Profile 3 18 Editing a Print Profile 3 19 Changing Information About a Print Profile 3 20 Adjusting the Display Order 3 20 Exporting a Print Profile 3 21 Importing a Print Profile 3 21 Deleting a Print Profile 3 22 Displaying Printer Driver Information 3 22 iv Contents Defining Default Print Settings 3 23 Chapter 4 Frequently Asked Questions 4 1 Printer Cannot Be Initial2. 2 7 Setting Up Your Printer for Sharing 2 8 Installing the Printer Driver on a Client System 2 9 Removing the Printer Driver 2 9 Changing the Port Connection 2 10 Changing the Port Connection Parallel and USB 2 10 Changing the Port Connection USB to USB 2 11 2 2 Installing the Printer Driver Chapter 2 Before You Begin the Installation a Checklist 2 To ensure a smooth and successful installation take some time before you begin to plan and prepare for the installation process Decide the port type Parallel or USB Based on your Windows operating system and your computer hardware you may have a choice on the type of port to use If you are using Windows 95 or Windows NT You can connect the printer only to the parallel port on your computer Only a parallel port connection is supported in Windows 95 and Windows NT If you are using Windows 98 Me or Windows 2000 If your computer has a USB port available you can connect to the parallel port or USB port When you connect to the USB port on your printer the parallel port is disabled and is not available while the USB port is being used You can later change your mind and connect to the oth
3. section in Chapter 2 Glossary G 1 Glossary GGlossary A application Software prepared for a specific function or set of functions Examples of an application program include word processing programs Developers who make application programs include drivers that support different types of printers automatic feed Method by which paper can be fed into the printer when the built in paper feeder is used B bi directional parallel interface port An interface connection that is capable of both sending and receiving information brightness The relative proportion of light and dark areas Decreasing brightness darkens the overall image Increasing brightness lightens the overall image C Centronics An interface standard for parallel data transmission contrast The degree of difference between the lightest and darkest areas of an image Decreasing contrast lightens the dark areas and darkens the light areas Increasing contrast darkens the dark areas and lightens the light areas G 2 Glossary D default setting A system setting incorporated at the factory and permanently registered in the application Also a value or a setting that the software assumes until or unless you specify another value dpi Dots per inch A unit of measurement for indicating a printer resolution F form A custom paper size with width and height dimensions defined by the user G graphic A written printed or electronicall
4. 3 19 Changing Information About a Print Profile 3 20 Adjusting the Display Order 3 20 Exporting a Print Profile 3 21 Importing a Print Profile 3 21 Deleting a Print Profile 3 22 Displaying Printer Driver Information 3 22 Defining Default Print Settings 3 23 3 2 Printing Chapter 3 Printing a Document 3 Once you have installed the software you are ready to print a document from any Windows application that supports printing such as Word for Windows Predefined printer settings are initially installed enabling you to print immediately These settings determine what your documents look like when printed For example they define such settings as the paper size and page orientation Instructions for printing a document can vary somewhat for different Windows applications Therefore for detailed instructions see the user documentation for the specific application from which you are printing The following instructions summarize the general procedures for printing a document To print a document 1 With your document open click
5. Frequently Asked Questions For Windows 2000 with USB port connection Are you not able to complete the installation of the printer driver During the installation you may be unable to continue beyond the dialog box prompting you to connect your printer cable to your port If you cannot continue the system is unable to display the found new hardware wizard described in Step 6 in the Installing the Software section in Chapter 2 In this situation you need to exit the setup remove the device from the Windows Device Manager and restart the installation process To resolve this situation 1 Click No in the dialog box prompting you to connect your cable and exit the setup 2 Remove the device from the Windows Device Manager The device may appear listed as Canon FAX L280 or Unknown Device To remove the device Click Start point to Settings and then click Control Panel In the Control Panel window double click System On the Hardware tab click Device Manager Under Universal Serial Bus Controllers or Other Devices click the device and press the Delete key If you are unable to remove the device unplug the printer from the electrical outlet to turn it off Then plug the printer into the electrical outlet again 3 Disconnect your printer cable from the port 4 Start the installation process again For instructions see Chapter 2 Installing the Printer Driver For Windows 98 Me with USB port
6. On the Page Setup and Quality tabs define your print settings Then click Add 3 18 Printing Chapter 3 2 In the Add Profile dialog box enter a name for the new print profile in the Name box 3 In the Icon box click an icon to associate your new print profile 4 In the Comment box type an internal description of the print profile 5 To review the print settings that will be saved as a print profile click View Settings 6 To save the profile click OK To cancel your settings click Cancel Using a Print Profile 3 Once you have added print profiles you can use any particular profile when printing a document To use a print profile On the Page Setup or Quality tab click the desired print profile in the Profile box The settings saved for the selected profile appear on the tabs Chapter 3 Printing 3 19 Printing Editing a Print Profile 3 After adding print profiles you can edit a print profile to accomplish one of the following Change information about a print profile name icon or comments Adjust the display order of the existing profiles Export a print profile to a file Import a print profile from a file Delete a print profile To edit a print profile On the Page Setup or Quality tab click Edit For further instructions see the corresponding sections that follow 3 20 Printing Chapter 3 Changing Information About a Print Profile 3 For eas
7. 2000 Computer Processor Windows 95 98 NT 4 0 A 90 megahertz MHz Pentium processor or higher Windows Me A 150 MHz Pentium processor or higher Windows 2000 A 133 MHz Pentium processor or higher Service Pack Windows NT 4 0 only Service Pack 4 or later Chapter 1 Introduction 1 3 Introduction Memory Windows 95 98 Me NT 4 0 32 megabytes MB of RAM 64 MB of RAM or more is recommended Windows 2000 64 MB of RAM 128 MB of RAM or more is recommended Hard Disk Space 15 MB of available hard disk space Disk Drive CD ROM drive or access to one over a network connection Monitor 256 color SVGA monitor or greater Printer Cable For parallel port connection A shielded bi directional IEEE 1284 compatible parallel cable 2 meters 6 6 feet in length or shorter For USB Universal Serial Bus port connection Windows 98 Me and Windows 2000 only A USB cable 5 meters 16 4 feet in length or shorter For help in purchasing the correct cable consult your dealer or retailer The printer driver for Windows 98 Me and Windows 2000 supports both parallel and USB ports If you upgraded your system to Windows 98 Me or Windows 2000 from Windows 95 or Windows NT the USB port on your computer may not operate successfully Successful operation of the port is ensured when using a system installed with Windows 98 Me or Windows 2000 by the computer manufac
8. Print Settings 3 As you work with the individual print settings on the different tabs you can view a summary of the current settings at any time To view a summary of print settings On Page Setup or Quality tab click View Settings 3 6 Printing Chapter 3 Defining Page Settings 3 Page settings determine the following print results as defined on the Page Setup tab Page Size Click the size of the page you want to use for your printed document Usually the page size specified here is the page size you specified when you created your document in the Windows application If you want to define a custom size see the Defining a Custom Paper Size section in this chapter for details Output Size Click Match Page Size to specify that the print size should be maintained based on the specified page size If you click another output size the content of the document is automatically reduced or enlarged to match the output size Chapter 3 Printing 3 7 Printing Orientation Click Portrait or Landscape to determine how your document is oriented on the page when printed Portrait prints the content of your document across the narrower dimension of a rectangular sheet of paper Landscape prints the content of your document across the wider dimension of a rectangular sheet of paper Page Layout Click how many document pages you want to print on a single sheet of paper If you specify to print more than
9. a command or option generally with a mouse For example Click OK to continue Chapter 1 Introduction 1 5 Introduction Monospaced text Used for commands you might type when installing the software or system messages that may display on your screen For example A SETUP Capitalization Used for all the key words in the name or title of an option on the screen For example In the dialog box click Image Type to set Other User Assistance 1 In addition to this guide the following information and instructions are available Printer Driver Online Help The online help includes context sensitive help about a window or dialog box and step by step instructions for performing tasks Canon FAX L280 200 User s Guide This guide offers detailed information on how to set up and operate your printer It includes initial setup procedures daily maintenance and troubleshooting Chapter 2 Installing the Printer Driver 2 1 Installing the Printer Driver Chapter 2 2Installing the Printer Driver Contents of this chapter Before You Begin the Installation a Checklist 2 2 Installing the Software 2 4 Setting the Default Printer 2 7 Sharing the Printer Installation
10. connection Are you not able to complete the installation of the printer driver During the installation you may be unable to continue beyond the dialog box prompting you to connect your printer cable to your port In this situation you need to exit the setup remove the device from the Windows Device Manager and restart the installation process 4 4 Frequently Asked Questions Chapter 4 To resolve this situation 1 Click No in the dialog box prompting you to connect your cable and exit the setup 2 Remove the device from the Windows Device Manager The device may appear listed as Canon FAX L280 or Unknown Device To remove the device Click Start point to Settings and then click Control Panel In the Control Panel window double click System On Device Manager tab under Universal Serial Bus Controllers or Other Devices click the device and press the Delete key If you are unable to remove the device unplug the printer from the electrical outlet to turn it off Then plug the printer into the electrical outlet again 3 Disconnect your printer cable from the port 4 Start the installation process again For instructions see Chapter 2 Installing the Printer Driver Documents Are Not Printing Correctly 4 Is the operation panel blank You might have a power problem Check that the power cord is plugged securely into the printer and that your electrical source is OK Is the printer warm to th
11. driver software Contents of this chapter Printer Driver an Overview 1 2 System Requirements 1 2 About This Guide 1 4 Conventions Used in This Guide 1 4 Other User Assistance 1 5 1 2 Introduction Chapter 1 Printer Driver an Overview 1 The printer driver is software that enables the printer to communicate with your computer You can use the printer as the default printer in any Windows application that supports printing The printer driver includes features that enable you to define the results of your printed output documents or images such as Custom paper sizes Graphic image as an overlay on documents for example to print your company logo on each page Multiple pages up to nine printed on one sheet of paper User defined print profiles for storing and using print preferences System Requirements 1 To successfully install and operate your printer and printer driver your system must meet the following minimum requirements Windows Operating System Microsoft Windows 95 Windows 98 Windows Me Windows NT 4 0 or Windows
12. has been set up for sharing the printer driver can be installed from the server system to the appropriate client systems To install the printer driver on a client system 1 On the client system on the Windows taskbar click Start point to Settings and then click Printers 2 In the Printers window double click Add Printer 3 Follow the on screen instructions Install the printer driver as a network printer based on the name assigned to the shared printer You cannot install the printer driver on a client system that has MultiPASS software installed on it version 3 2x or earlier Removing the Printer Driver 2 As needed you can remove the printer driver from your system To remove the printer driver 1 On the Windows desktop click Start and then point to Settings 2 10 Installing the Printer Driver Chapter 2 2 On the Settings menu click Control Panel 3 In Control Panel double click Add Remove Programs 4 In the Add Remove Programs Properties dialog box click Canon FAX L280 and then click the Add Remove button Windows 95 98 Me NT or the Change Remove button Windows 2000 5 Follow the on screen instructions 6 After the printer driver has been removed restart your computer Changing the Port Connection 2 If you are using Windows 98 Me or Windows 2000 and have a USB port available on your computer you may want to change the port to which you originally connected either between t
13. one page on a sheet in the Page Order box click the order in which you want the document pages to appear on the printed page Manual Scaling If you select to print only one document page per sheet of paper click to reduce or enlarge the contents of the document when printed Then type or click the percentage of reduction or enlargement Defining a Custom Paper Size 3 When selecting the page or output size you can choose a custom form size The software is initially installed with the following custom sized form names Form 1 Form 2 Form 3 You redefine these custom forms as needed based on your preferred height and width dimensions The procedures for defining a custom paper size are different based on whether you are using Windows 95 98 Me or Windows NT 2000 Defining a Custom Paper Size Windows 95 98 Me Follow these instructions to define a custom paper size if you are using Windows 95 98 Me To define a custom paper size Windows 95 98 Me 1 On the Page Setup tab click Custom Paper Size 3 8 Printing Chapter 3 2 In the Custom Paper Size Setting dialog box under Custom Paper List click an existing form name 3 If you want to assign a new name to the custom sized form you are defining type a name in the Name box 4 Click the unit of measure by which you want to define the size of your paper 5 In the Paper Size boxes type or click the width and height of the custom size You must set the
14. the command to print your document In most Windows applications the Print command is on the File menu or toolbar 2 In the Print dialog box make sure the printer is selected under Printer Windows 95 98 Me NT or Select Printer Windows 2000 3 Click the command to print your document usually OK or Print Defining Print Settings an Overview 3 Print settings determine how your document looks when it is printed Although predefined print settings are initially installed with the software you may want to change these settings for certain documents Print settings can be changed to suit the type of document you are printing For example if you regularly print draft copies of reports you can define print settings to suit your printing requirements Chapter 3 Printing 3 3 Printing You can change a number of print settings such as the paper size page layout resolution and halftoning method If you use certain print settings often you can save the settings as a print profile and reuse the profile as needed The following instructions summarize the general procedures for changing printer settings based on your version of Windows For detailed information on specific print settings see the sections that immediately follow these instructions To define print settings Windows 95 98 Me NT 1 With your document open click the command to print your document In most Windows applications the Print command is on th
15. the unit of measure by which you want to define the position and size of the overlay image 5 In the Position boxes type or click the desired position of your background image from the left and top edges of the paper 6 In the Size boxes type or click the height and width of the overlay image 7 To update the preview overlay image if you type rather than click the position and size click Preview Chapter 3 Printing 3 15 Printing When you type rather than click the actual values the preview illustration of the overlay image does not automatically reflect the changes 8 To save your overlay settings click OK To return the position and size settings to their original values click Restore Defaults To cancel your changed settings click Cancel Defining Quality Print Settings 3 Quality print settings determine the following print results as defined on the Quality tab 3 16 Printing Chapter 3 Resolution Click the resolution in dots per inch dpi for your printed document Usually the higher the resolution the sharper the appearance of the document However print speed may be slower Halftoning Click the desired halftoning method that determines the dark and light shadings in your grayscale images Pattern 1 Click for standard halftoning Pattern 2 Click for halftoning that uses a different pattern than Pattern 1 Smooth Click for near photographic quality prin
16. with Windows 2000 A 2 sharing the printer with Windows NT A 1 sharing the printer with Windows NT 2000 overview A 1 custom paper size defining Win95 98 Me 3 7 defining WinNT 2000 3 8 setting 3 7 D default print settings defining 3 23 default printer driver setting 2 7 disk drive system requirement 1 3 E enlarging the print size setting manually 3 7 H halftoning setting 3 16 hard disk space system requirement 1 3 hub for USB changing from USB port to hub 2 11 I installation from a local or network driver B 1 preparing for 2 2 procedure 2 4 B 1 shared printer 2 7 L landscape setting the print orientation 3 7 I 2 Index local drive installing from B 1 M manual scaling setting 3 7 memory system requirement 1 3 monitor system requirement 1 3 N network drive installing from B 1 O operating system system requirement 1 2 orientation setting 3 7 output size setting 3 6 overlay defining 3 13 P page layout setting 3 7 page settings defining 3 6 page size setting 3 6 paper size defining a custom size Win95 98 Me 3 7 defining a custom size WinNT 2000 3 8 setting a custom size for printing 3 7 parallel port changing connection to USB port 2 10 connecting when installing the software 2 2 Point and Print installing a shared printer 2 7 port changing from one USB to another 2 11 changing to parallel or USB 2 10 changing overview 2 10 connecting as parallel when installing the soft
17. 9 cm 8 50 inches calculate the left and right margins as follows 21 59 cm 8 50 inches minus 20 80 cm 8 19 inches divided by 2 equals 0 395 cm 0 155 inch 3 10 Printing Chapter 3 Defining and Assigning the Custom Form First you need to define the custom sized form to make it available on your system Next you assign the newly defined form as an available setting in your printer driver To define a custom form on your system 1 On the Windows desktop click Start point to Settings and then click Printers 2 In the Printers window on the File menu click Server Properties 3 In the Print Server Properties dialog box on the Forms tab click Create A New Form 4 In the Form Description For box type a name or description for your custom sized form 5 Click the unit of measure by which you want to define the dimensions of your form 6 In the Paper Size boxes type the width and height of your form Chapter 3 Printing 3 11 Printing 7 In the Printer Area Margins boxes type the appropriate margins for your form 8 Click Save Form Then click Close to close the dialog box To assign the custom form in your printer driver 1 In the Printers window right click the printer icon 2 On the displayed menu click Properties 3 In the Printer Properties dialog box click the Select Forms tab 4 In the Selected Forms list click the form name that you want to replace with your custom size
18. Canon FAX L280 Canon FAX L280 Printer Driver for Windows Software User s Guide ii Preface Copyright 2001 by Canon Inc All rights reserved This manual may not be reproduced in any form in whole or part without the prior written consent of Canon Inc Trademark Acknowledgments Canon is a registered trademark of Canon Inc Microsoft and Windows are registered trademarks of Microsoft Corporation Pentium is a registered trademark of Intel Corporation All other trademarks identified herein are the property of their respective owners Contents iii Contents Chapter 1 Introduction 1 1 Printer Driver an Overview 1 2 System Requirements 1 2 About This Guide 1 4 Conventions Used in This Guide 1 4 Other User Assistance 1 5 Chapter 2 Installing the Printer Driver 2 1 Before You Begin the Installation a Checklist 2 2 Instal
19. USB port and then connect the printer to the hub To change the port you simply disconnect the printer cable from the USB port on your computer and when ready reconnect to the other USB port or hub When changing the port connection it is not necessary to uninstall and reinstall the software Chapter 3 Printing 3 1 Printing Chapter 3 3Printing Contents of this chapter Printing a Document 3 2 Defining Print Settings an Overview 3 2 Viewing a Summary of Print Settings 3 5 Defining Page Settings 3 6 Defining a Custom Paper Size 3 7 Defining a Print Overlay 3 13 Defining Quality Print Settings 3 15 Conserving Toner When Printing 3 16 Adding a Print Profile 3 17 Using a Print Profile 3 18 Editing a Print Profile
20. a USB port To install the software 1 On the Windows desktop click Start Then click Run 2 In the Run dialog box browse to the drive and folder where the printer driver software is located In the folder containing the printer driver software locate the following folder and file and click OK SETUP ENGLISH Setup exe Appendix B Installing from a Local or Network Drive B 3 Installing from a Local or Network Drive For Windows 98 Me Wait for the system to complete the installation of the printer driver For Windows 2000 See Step 6 6 For Windows 2000 only with a USB port connection When the Found New Hardware Wizard appears during the setup and prompts you for additional information specify how and where the wizard should locate the driver files Search for a suitable driver for the printer Do not display a list of drivers Specify a location When prompted browse to the mapped drive and folder where the printer driver software is located In the folder containing the printer driver software locate the following folder and click OK Setup English W2KDrv A Disk1 7 When the setup is finished if prompted restart Windows The installation program determines whether Windows needs to be restarted on your system B 4 Installing from a Local or Network Drive Appendix B If you want to remove the printer driver software from your system see the Removing the Printer Driver
21. ages status or error messages display on the server system Setting Up Your Printer for Sharing 2 Before the client systems can be installed with the printer driver software you must set up the printer for sharing on the server system To set up the printer for sharing 1 On the server system on the Windows taskbar click Start point to Settings and then click Printers 2 In the Printers window click the printer icon 3 On the File menu click Sharing If the Sharing command is not available you need to set up printer sharing in Windows For details see your Windows user documentation 4 In the Properties dialog box on the Sharing tab click Shared As 5 In the Share Name box Windows 95 98 Me NT or Shared As box Windows 2000 type a name you want to assign to the shared printer If available you may also want to assign a password which would then be required by the client system when using the printer 6 If your situation matches one of the following set up an alternate or additional driver Chapter 2 Installing the Printer Driver 2 9 Installing the Printer Driver Windows NT 2000 server system sharing with Windows 95 98 Me client systems Windows 2000 server system sharing with Windows NT client systems For detailed instructions see Appendix A in this guide 7 In the Properties dialog box click OK Installing the Printer Driver on a Client System 2 Once the printer
22. d form 5 Click Change Forms 3 12 Printing Chapter 3 6 In the Change Forms dialog box in the Available Forms list click the custom sized form to want to assign You can click the preferred unit of measure for reviewing the size of the selected form 7 Click OK Chapter 3 Printing 3 13 Printing The custom sized form becomes available in your printer driver and can be selected in the Page Size and Output Size boxes on the Page Setup tab Defining a Print Overlay 3 You can print your document with an image in the foreground or background For example you may want to print your company s logo on letters Once you select the image you want to use you can set the placement position and size of the overlay As you define the settings a graphic illustration provides a preview of the overlay image The overlay image file must be available in Windows bitmap BMP or metafile WMF format To define a print overlay 1 On the Page Setup tab click Overlay 3 14 Printing Chapter 3 2 In the Overlay dialog box do one of the following In the File Name list click an existing overlay image To select a new overlay image file click Browse Then in the Select File dialog box type or click the path and file name for the image that you want to use Then click OK 3 Under Overlay Placement click whether you want the image in the foreground or background of your printed document 4 Click
23. d to remove and reinstall the printer driver print a test page as described in the previous item If the test page does not print successfully remove the printer driver and then reinstall as described in Chapter 2 Are you unable to print to a shared printer If you are using a client system that is set up to use a shared printer yet you are unable to print to the shared printer check the following That the server system to which the printer is connected is turned on That the server system has set the printer to be shared That the server system is set to allow your system access to the shared printer Paper Is Not Loading Correctly 4 Does paper not load into the printer The paper feeder might contain too many sheets or paper might not be inserted all the way into the feeder Does paper not feed through one sheet at a time Be sure to fan the stack of paper before placing it in the feeder Chapter 4 Frequently Asked Questions 4 7 Frequently Asked Questions Is an envelope not loading correctly Make sure you do not stack more than 7 envelopes in the feeder tray The Print Quality Is Not Satisfactory 4 Is some of the document content not printing If some of the document content is not printing check that the printer cable is securely plugged in at both ends Make sure your cable does not exceed the maximum length 2 meters 6 6 feet for a parallel cable 5 me
24. e File menu or toolbar 2 In the Print dialog box click Properties 3 In the Properties dialog box on the Page Setup or Quality tab specify the desired printer settings 3 4 Printing Chapter 3 4 To accept the changes and close the dialog box click OK To accept the changes and leave the dialog box open click Apply Windows 95 98 Me To cancel the changes and return to the default settings click Restore Defaults To close the dialog box without accepting any changes click Cancel To define print settings Windows 2000 1 With your document open click the command to print your document In most Windows applications the Print command is on the File menu or toolbar 2 In the Print dialog box if the Page Setup and Quality tabs do not appear click Properties Otherwise skip to Step 3 3 On the Page Setup or Quality tab specify the desired printer settings Chapter 3 Printing 3 5 Printing 4 To accept the changes close the dialog box and print the document click OK If available to accept the changes and leave the dialog box open click Apply To cancel the changes and return to the default settings click Restore Defaults To close the dialog box without accepting any changes or printing the document click Cancel The General tab provides standard Windows settings for your printer driver For details about these settings see your Windows user documentation Viewing a Summary of
25. e streaks may appear when the error message REPLACE CARTRIDGE is displayed This situation indicates that the toner level is low or that the toner is unevenly distributed in the cartridge To resolve the situation open the printer cover and remove the toner cartridge Gently rock the cartridge from side to side five or six times to evenly distribute the toner inside Replace the cartridge in the printer and close the printer cover If redistributing the toner does not resolve the situation replace your cartridge Appendix A Sharing Your Printer Cross Platform in Windows NT 2000 A 1 Sharing Your Printer Cross Platform in Windows NT 2000 Appendix A ASharing Your Printer Cross Platform in Windows NT 2000 If you are using Windows NT 2000 you may need to set up an alternate or additional driver in the following situations Windows NT 2000 server system sharing with Windows 95 98 Me client systems Windows 2000 server system sharing with Windows NT client systems The procedures vary somewhat based on whether you are using Windows NT or Windows 2000 Sharing Your Printer in Windows NT 0 Follow these instructions if you are sharing your printer on a Windows NT server system with Windows 95 98 Me client systems For the setup procedure it is recommended that you have the printer driver installation disk available during the setup To set up the printer for sharing 1 On the server system on the Windows tas
26. e touch The printer might have overheated and shut down Turn the printer off and let it cool down for several minutes Try using it again Be aware that when you turn the printer off any unprinted documents are cleared from printer memory Unprinted documents can include received faxes waiting to be printed or scheduled faxes waiting to be sent Is the ALARM light on If you are unable to resolve the error displayed in the LCD turn off the printer Wait 15 seconds and plug it in again to turn on the power The ALARM light should go out Chapter 4 Frequently Asked Questions 4 5 Frequently Asked Questions Does paper not come out of the printer If your printer is connected to a parallel port check that you have a bi directional parallel cable connecting the printer to your PC Check your computer s setup to be sure the primary parallel port is set to the appropriate printer port for example LPT1 or LPT2 Make sure the Print Setup option of your printing application shows your printer as the printer selected Does the job not print when using DOS The printer driver can be used to print documents only in Windows it cannot print a document in DOS Is the document printing with undesirable results You may experience undesirable results when printing a document if you have the Windows Printing System or other bi directional device such as a later model laser printer installed on your computer and yo
27. er port For instructions see the Changing the Port Connection section in this chapter If using parallel port Connect If you are planning on using the parallel port on your computer you can connect the printer cable to the port on your computer at this time The printer needs to be connected for the installation to finish successfully The parallel port must be a dedicated port The printer does not operate with a redirected or virtual parallel port If your system displays a found new hardware dialog box click Cancel Use the procedures in the Installing the Software section to install the software with the installation disk Chapter 2 Installing the Printer Driver 2 3 Installing the Printer Driver If using USB port Do not connect If you are planning on using the USB port on your computer do not connect the printer cable to the port on your computer at this time When you begin the installation of the software the installation program will prompt you when it is appropriate to connect the printer to your computer If you have already connected the printer cable to your computer the system may display a found new hardware dialog box If so click Cancel Then disconnect the printer cable from the USB port on your computer Use the procedures in the Installing the Software section to install the software with the installation disk Turn on computer Start Windows If you have not alread
28. he parallel port and USB port or from one USB port to another USB port Changing the Port Connection Parallel and USB 2 Previously you connected your printer cable to either the parallel port or the USB port Later you may want to change the type of port to which you are currently connected For example when you originally installed the software you chose to connect the printer to the USB port on your computer Now you would like to connect the printer to the parallel port To change the port connection you need to remove and reinstall the software To change the port connection 1 Remove the software For details on removing the software see the Removing the Printer Driver section in this chapter Chapter 2 Installing the Printer Driver 2 11 Installing the Printer Driver 2 Disconnect the printer from the port on your computer 3 Prior to reconnecting the printer to the desired port see the Before You Begin the Installation a Checklist section in this chapter This section describes when it is appropriate to reconnect your printer to the desired port 4 Reinstall the software For instructions see the Installing the Software section in this chapter Changing the Port Connection USB to USB 2 If you have multiple USB ports on your computer and you are connected to one of the USB ports you may now want to connect to the other USB port Or you may want to connect a hub to your
29. height greater than the width 6 To save the custom size click OK To return the settings to their default values click Restore Defaults To cancel the changed settings click Cancel Your custom sized paper is now available in the Page Size and Output Size boxes on the Page Setup tab Defining a Custom Paper Size Windows NT 2000 Follow these instructions to define a custom paper size if you are using Windows NT 2000 Chapter 3 Printing 3 9 Printing Meeting Size Requirements When defining the custom form the size and printer area margins you set must meet certain requirements When setting the custom size The width and height must meet the following minimum and maximum measurements Width 7 62 cm 3 00 inches to 21 59 cm 8 50 inches Height 12 70 cm 5 00 inches to 35 56 cm 14 00 inches The height must be greater than the width When setting the printer area margins The margins must be set as follows if you set the custom sized width less than 21 20 cm 8 35 inches Top margin 0 20 cm 0 08 inch Bottom margin 0 60 cm 0 24 inch Left margin 0 20 cm 0 08 inch Right margin 0 20 cm 0 08 inch If you set the custom sized width greater than 21 20 cm 8 35 inches you must calculate the left and right printer area margins as follows width minus 20 80 cm 8 19 inches divided by 2 equals left right margin For example if you set the width to 21 5
30. ier reference you may want to assign a different name or icon to a print profile or record additional comments about the intended use of the print profile To change information about a print profile 1 In the Edit Profile dialog box in the Profile List box click the print profile that you want to edit 2 Enter your changes for the name icon and comments 3 To save the profile click OK To cancel your settings click Cancel Adjusting the Display Order 3 The print profiles display on the Page Setup and Quality tabs in a particular order If the current order is not convenient for you you can adjust the display order To adjust the display order of the print profiles 1 In the Edit Profile dialog box in the Profile List box click the print profile that you want to move 2 Click Move Up or Move Down to move the profile as desired 3 To save the change click OK To cancel your change click Cancel Move Up Move Down Chapter 3 Printing 3 21 Printing Exporting a Print Profile 3 To keep the number of print profiles to a minimum you can export a print profile as a file with the file name extension cfg Once a print profile is exported you can delete the print profile from the list Anytime you need the print profile you can import the file to use the print profile again To export a print profile as a file 1 In the Edit Profile dialog box in the Profile List box click the custom pr
31. int profile that you want to export Then click Export 2 In the Save As dialog box type or click the path and file name 3 Click OK Importing a Print Profile 3 If you have a print profile that you exported to a file and then deleted you can import the file to use the print profile again To retrieve a print profile from a file 1 In the Edit Profile dialog box in the Profile List box click Import 3 22 Printing Chapter 3 2 In the Open dialog box type or click the path and file name for the print profile 3 Click OK Deleting a Print Profile 3 When you decide that you no longer need a print profile you can delete it for example after exporting the print profile To delete a print profile 1 In the Edit Profile dialog box in the Profile List box click the print profile that you want to delete 2 Click Delete Displaying Printer Driver Information 3 You can display information about your printer driver such as the version and copyright To display printer driver information On the Quality tab click About Chapter 3 Printing 3 23 Printing Defining Default Print Settings 3 You can access printer driver settings directly from the Windows desktop before actually printing a document to change the default print settings To set the default printer settings 1 On the Windows desktop click Start point to Settings and then click Printers 2 In the Printers window clic
32. itional Drivers 8 Follow the on screen instructions Appendix A Sharing Your Printer Cross Platform in Windows NT 2000 A 3 Sharing Your Printer Cross Platform in Windows NT 2000 When prompted in the Additional Drivers dialog box click the environment you want to support on your Intel Pentium system Windows 95 98 or Windows NT 4 0 When prompted to insert your Windows 2000 disk in your disk drive insert the printer driver installation disk instead When prompted for an inf file browse your printer driver installation disk for the following folder For setting up the Windows 95 98 Me driver Setup English WinBJ A Disk1 For setting up the Windows NT driver Setup English NTDrv A Disk1 Appendix B Installing from a Local or Network Drive B 1 Installing from a Local or Network Drive Appendix B BInstalling from a Local or Network Drive If the printer driver software has been placed on a local or network drive you can install the software on your system from that drive rather than using the printer driver installation disk Installing the Software 4 You are ready to install the software once you have prepared your system as described in the Before You Begin the Installation a Checklist section in Chapter 2 In particular and as a reminder make sure you Connect the printer cable if you are using a parallel port Do not connect the printer cable if you are using
33. ized 4 2 Installation Is Displaying Unexpected Behavior 4 2 Documents Are Not Printing Correctly 4 4 Paper Is Not Loading Correctly 4 6 The Print Quality Is Not Satisfactory 4 7 Appendix A Sharing Your Printer Cross Platform in Windows NT 2000 A 1 Sharing Your Printer in Windows NT A 1 Sharing Your Printer in Windows 2000 A 2 Appendix B Installing from a Local or Network Drive B 1 Installing the Software B 1 Glossary G 1 Index I 1 Chapter 1 Introduction 1 1 Introduction Chapter 1 1Introduction Welcome and congratulations on your purchase of the Canon FAX L280 also referred to in this guide as the printer and its accompanying printer
34. k the printer icon 3 On the File menu click Properties Windows 95 98 Me Document Defaults Windows NT or Printing Preferences Windows 2000 4 In the Properties dialog box Windows 95 98 Me Printer Default dialog box Windows NT or Printing Preferences dialog box Windows 2000 on the Page Setup and Quality tabs specify your changes and click OK The following tabs provide standard Windows settings for your printer driver General Details and Sharing tabs in Windows 95 98 Me General Ports Sharing and Security tabs in Windows NT 2000 Scheduling tab in Windows NT and Advanced tab in Windows 2000 For details about these settings see your Windows user documentation Chapter 4 Frequently Asked Questions 4 1 Frequently Asked Questions Chapter 4 4Frequently Asked Questions Contents of this chapter Printer Cannot Be Initialized 4 2 Installation Is Displaying Unexpected Behavior 4 2 Documents Are Not Printing Correctly 4 4 Paper Is Not Loading Correctly 4 6 The Print Quality Is Not Satisfactory 4 7 4 2 Frequently Asked Questions Chapter 4 Printer Cannot Be Initialized 4 Is the operation panel blank You might have a powe
35. kbar click Start 2 On the Start menu point to Settings Then click Printers 3 In the Printers window click the printer icon 4 On the File menu click Sharing 5 In the Properties dialog box on the Sharing tab click Shared A 2 Sharing Your Printer Cross Platform in Windows NT 2000 Appendix A 6 In Share Name box type a name you want to assign to the shared printer 7 Under Alternate Drivers click Windows 95 Then click OK 8 Follow the on screen instructions When prompted to insert the Windows 95 Flat Share disk into your disk drive insert the printer driver installation disk instead When prompted for an inf file browse the printer driver installation disk for the following folder Setup English WinBJ A Disk1 Sharing Your Printer in Windows 2000 0 Follow these instructions if you are sharing your printer on a Windows 2000 server system with Windows 95 98 Me or Windows NT client systems During the setup have the printer driver installation disk available To set up the printer for sharing 1 On the server system on the Windows taskbar click Start 2 On the Start menu point to Settings Then click Printers 3 In the Printers window click the printer icon 4 On the File menu click Sharing 5 In the Properties dialog box on the Sharing tab click Shared As 6 In the Shared As box type a name you want to assign to the shared printer 7 Click Add
36. ling the Software 2 4 Setting the Default Printer 2 7 Sharing the Printer Installation 2 7 Setting Up Your Printer for Sharing 2 8 Installing the Printer Driver on a Client System 2 9 Removing the Printer Driver 2 9 Changing the Port Connection 2 10 Changing the Port Connection Parallel and USB 2 10 Changing the Port Connection USB to USB 2 11 Chapter 3 Printing 3 1 Printing a Document 3 2 Defining Print Settings an Overview 3 2 Viewing a Summary of Print Settings 3 5 Defining Page Settings 3 6 Defining a Custom Paper Size
37. r problem Check that the power cord is plugged securely into the printer and that your electrical source is OK You should have the printer connected directly to its own AC outlet and not connected to a power strip to which your computer is connected Is the printer set to the correct port Make sure that the printer is configured for the correct port in the Printer Properties dialog box If your printer is connected to a parallel port be sure that the printer is the only device configured to the port Remove any switch boxes zip drives tape backups docking stations or scanners from the port if necessary Check both ends of the printer cable to be sure that it is securely fastened Installation Is Displaying Unexpected Behavior 4 For Windows 98 with parallel port connection When restarting after installation is the system trying to install the printer driver again When you restart the computer after installing the printer driver you may encounter one of the following situations Found new hardware wizard displays If this occurs click Cancel Prompt for printer driver installation disk displays If this dialog box displays do one of the following If Cancel is available click Cancel If Cancel is not available click OK Then insert the printer driver installation disk into your disk drive and browse to the Setup English WinBJ A Disk1 folder Chapter 4 Frequently Asked Questions 4 3
38. ters 16 4 feet for a USB cable Check your application s print setup to make sure your printer is selected Does some of the document content not fit on the page Make sure paper is aligned correctly in the paper feeder Check that margins and paper size are set correctly in your printing application Also check that the scaling is set appropriately in the printer driver settings The scaling may be set to enlarge the document page to a size that is too large for the paper Is printing not clear Check the print resolution A higher resolution prints more clearly Do fonts not print smoothly Bitmapped fonts designed for dot matrix printers will not look smooth when printed by your high resolution printer Choose another font Make sure you install an outline font manager such as Adobe Type Manager or Bitstream Facelift or that you choose a TrueType font Is the printing not dark enough Check the print settings such as the print resolution brightness and contrast Try replacing the toner cartridge 4 8 Frequently Asked Questions Chapter 4 Did a toner low warning appear while printing If you want to continue printing your document even though you are low on toner change the TONER SUPPLY LOW setting on the printer from RX TO MEMORY to KEEP PRINTING Even if the toner cartridge is out of toner the document will not be stored in memory Do vertical white streaks appear Vertical whit
39. the printer paper path portrait orientation The vertical print orientation in which a document is printed across the narrower dimension of a rectangular sheet of paper This is the print mode typical of most letters reports and other such documents Compare with landscape orientation printer driver Software that sends printing instructions to a printer The printer driver keeps track of the attributes of a printer and the codes a program must send to access those attributes G 4 Glossary R resolution The density of dots for any given output device expressed in dots per inch dpi Low resolution causes font characters and graphics to have a jagged appearance but prints faster than higher resolutions Higher resolution provides smoother curves and angles as well as a better match to traditional typeface designs but prints more slowly S scaling Enlarging or reducing the printed image U USB Universal Serial Bus A connectivity specification for attaching peripherals to computers It eliminates the need to install cards into dedicated computer slots and reconfigure the system Index I 1 Index IndexI A about displaying printer driver information 3 22 B brightness setting 3 16 C cable system requirement 1 3 change port overview 2 10 computer processor system requirement 1 2 conserve toner setting 3 16 contrast setting 3 16 conventions used in this guide 1 4 cross platform sharing the printer
40. ting Brightness Move the slider or type or click the percentage to increase or decrease the level of brightness of your image The lower the brightness the darker the image Contrast Move the slider or type or click the percentage to increase or decrease the level of difference between the darker and lighter parts of your image The lower the contrast the smaller the difference between the darker and lighter parts of the image Conserving Toner When Printing 3 You can conserve the amount of toner that is used when printing a document For example if you are printing a draft copy of a report you may prefer to print with a reduced amount of toner until you are ready to print the final version To conserve toner when printing 1 On the Quality tab click More Options Chapter 3 Printing 3 17 Printing 2 In the More Options dialog box click Toner Saver 3 To save your setting click OK To return the setting to its default value click Restore Defaults To cancel your changed setting click Cancel Adding a Print Profile 3 After you define the settings on the Page Setup and Quality tabs you can save the settings as a print profile for future use For example one print profile may be appropriate when printing a Word document and another when printing a Photoshop graphic To quickly set options for printing your next document you can select your saved print profile To add a print profile 1
41. turer For assistance in resolving the support of a USB port on your system contact the technical support department with your PC manufacturer for a possible change of setting or an upgrade to the BIOS residing on your system 1 4 Introduction Chapter 1 About This Guide 1 This guide assumes you have a basic understanding of Windows This includes how to start your system and navigate within the Windows environment You should be familiar with common Windows terms such as window dialog box button icon menu application select open close click double click drag and list box For assistance in familiarizing yourself with Windows refer to your Microsoft Windows user documentation Screen illustrations were prepared using a Windows 98 system or a Windows 2000 system for instructions specified for Windows NT and or Windows 2000 Conventions Used in This Guide 1 The following types of formatting identify specific types of information provided in this guide Italicized text Used to stress the importance of a word or phrase or to refer to the title of another guide For example You cannot access the dialog box or the Microsoft Windows User s Guide Text in quotation marks Used to refer to the title of a section within the guide For example the Installing the Software section Click double click Use of the word click or double click provides instructions for selecting or choosing
42. tware the system automatically sets the printer as the default printer If necessary however follow these instructions to set the default printer To set the default printer 1 On the Windows desktop click Start and then point to Settings 2 On the Settings menu click Printers 3 In the Printers window click the printer icon 4 On the File menu click Set As Default Windows 95 98 Me NT or Set as Default Printer Windows 2000 Sharing the Printer Installation 2 You may be using your computer and the printer connected to your computer in an environment where multiple computers are connected by a network In this case you can share the use of your printer with the other computers on the network If you choose to share the use of your printer your computer acts as the host system or server to the other computers also referred to as remote or client systems To use your printer the client systems must have the printer driver software installed on them The software can be installed on the client systems directly from your system Based on which Windows operating system you are using the following client systems can share your printer 2 8 Installing the Printer Driver Chapter 2 If your system server is Install on client system Windows 95 98 Me Windows 95 98 Me Windows NT 2000 Windows 95 98 Me or Windows NT 2000 When a document is printed by the client system on a shared printer any printing mess
43. u are attempting to use the same port on which you also have the printer connected Be sure that the printer is the only device configured to a particular port The printer operates properly only with a dedicated parallel port Is the document not printing If your document is not printing consider the following The printer driver may not have installed fully To verify if the installation was incomplete display the Start menu on the Windows desktop If the Canon FAX L280 item does not appear you need to complete the printer driver installation To do so insert the installation disk into your disk drive Follow the on screen instructions to complete the installation If installation does not start automatically click Start and then click Run In the Run dialog box type D SETUP ENGLISH SETUP EXE where D is your disk drive containing the installation disk and then click OK 4 6 Frequently Asked Questions Chapter 4 You need to check your Windows application settings To determine if your Windows application settings may be the problem print a test page with your printer driver To do so open the printer properties dialog box On the General tab click Print Test Page If the test page prints successfully the printer and printer driver are set up appropriately Therefore check the settings for your Windows application You may need to remove and reinstall the printer driver To determine if you nee
44. ware 2 2 connecting as USB when installing the software 2 3 parallel or USB when installing 2 2 portrait setting the print orientation 3 7 print a document in a Windows application 3 2 print overlay defining 3 13 print profile adding 3 17 adjusting display order 3 20 changing name icon comments 3 20 deleting 3 22 editing overview 3 19 exporting to a file 3 21 importing from a file 3 21 using 3 18 print quality setting defining 3 15 print settings default settings 3 23 defining Win2000 3 4 defining Win95 98 Me NT 3 3 defining an overview 3 2 Index I 3 Index viewing a summary 3 5 printer driver displaying information about 3 22 overview 1 2 removing 2 9 setting as the default 2 7 printer installation procedure 2 4 B 1 sharing 2 7 Q quality settings defining 3 15 R reducing the print size setting manually 3 7 remove printer driver procedure 2 9 resolution setting 3 16 S save toner setting 3 16 service pack system requirement for Windows NT 4 0 1 2 share the printer cross platform in Windows 2000 A 2 cross platform in Windows NT A 1 cross platform in Windows NT 2000 overview A 1 setting up to share 2 8 setup overview 2 7 system requirements described 1 2 T toner saving 3 16 U USB port changing from one to another 2 11 changing to parallel port 2 10 connecting when installing the software 2 3 V view printer settings procedure 3 5
45. ware has been placed on a local or network drive you can install the software on your system from that drive rather than using the installation disk For instructions see Appendix B To install the software 1 Insert the installation disk into your disk drive 2 If AutoRun is enabled the installation starts automatically 2 6 Installing the Printer Driver Chapter 2 4 If prompted connect your printer cable to the port on your computer 5 For a USB port connection only When you connect to the USB port the system displays messages indicating that the driver for your printer is being installed For Windows 98 Me Wait for the system to complete the installation of the printer driver For Windows 2000 See Step 6 6 For Windows 2000 only with a USB port connection When the Found New Hardware Wizard appears during the setup and prompts you for additional information specify how and where the wizard should locate the driver files Search for a suitable driver for the printer Do not display a list of drivers Search only on the installation disk Click CD ROM only and clear the other options Chapter 2 Installing the Printer Driver 2 7 Installing the Printer Driver 7 When the setup is finished if prompted restart Windows The installation program determines whether Windows needs to be restarted on your system Setting the Default Printer 2 When you install the printer driver sof
46. y displayed symbol or drawing Also characters or text that have been generated by a computer graphics application program grayscale A color in black and white as a result of different intensities of black H halftone The process of converting a grayscale image to black dots and white unprinted dots that simulate the gray shades in the original image K kilobyte KB A unit of measure representing the binary number 1024 in thousand byte units L landscape orientation The horizontal print orientation in which a document is printed across the wider dimension of a rectangular sheet of paper This is the print mode often used for wide tables of data or graphic images Compare with portrait orientation Glossary G 3 Glossary local printer A printer that is connected directly to your computer M megabyte MB A unit of measure representing one million bytes N network A group of computers connected by cables or other means and using software that enables them to share equipment such as printers and exchange information O orientation The print orientation in which a document is printed either across the narrower or wider dimension of a sheet of paper portrait orientation or landscape orientation respectively overlay Print data or an image such as a logo or title that is printed in the foreground or background of all the pages of a document P paper feed Movement of a sheet of paper into
47. y done so turn on your computer and start Windows Close applications If any Windows applications including any virus checkers are open close the applications With the applications closed you ensure that the software installs properly Cancel new hardware detection As a reminder If your system displays a found new hardware dialog box click Cancel Use the procedures in the Installing the Software section to install the software with the installation disk To install the printer driver if you are using Windows NT 2000 you must log on as Administrator or have Administrator privileges If you do not have Administrator privileges ask your system administrator to install the printer driver software on your PC 2 4 Installing the Printer Driver Chapter 2 If your current printer purchase is replacing a MultiPASS printer you must remove the MultiPASS software installed on your system before installing the new printer For instructions on removing the MultiPASS software see the software user s guide that came with your MultiPASS software Installing the Software 2 You are ready to install the software once you have prepared your system as described in the Before You Begin the Installation a Checklist section In particular and as a reminder make sure you Connect the printer cable if you are using a parallel port Do not connect the printer cable if you are using a USB port If the soft
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