Audiovox afx-35 User's Manual
Contents
1. Press 3 twice then D 5 gle Press 4 four times then Press 6 four times then AUDIO Press 8 four times then AUDIOV Press 6 four times then AUDIOVO Press 9 three times then AUDIOVOX When completed press YES ok Receiving Q This section shows how to receive faxes and Notes control the functions that affect the way you Your unit is preset to the TEL MODE when it receive faxes comes out Once you choose a receiving mode the mode will Manual vs Automatic Fax not be changed even though you turn the unit off The unit restores the mode when you turn on its Machines power Facsimile machines come in two basic types Receiving in TEL Mode e Manual fax machines require the sender to dial the number listen for a fax tone from the 1 To select the TEL Manual mode press AUTO receiving machine or tell the receiving operator RECEIVE repeatedly until the AUTO RECEIVE to press the START key on their machine and indicator is off then press START COPY to send 2 When the phone rings pick up the handset e Automatic fax machines detect the presence of the receiving machine after it answers and 3 When you hear a fax tone press START COPY automatically send a document with no operator intervention e When the other party is calling from a manual fax machine instruct him to press the With the handset in the cradle using memory dialing START key2. enter the hour hh and minute mm in 24 hour format For example to enter September 15 1992 3 30 P M you would type 09 for the month 15 for the date 92 for the year 15 for the hour 30 for the minute If you make a mistake while entering the date and time press NO The last entered number is cleared each time you press NO SEP 15 15 30 TUE The LCD window displays the newly set date and time After a moment the next message will appear SET TERM ID Setting Your Terminal ID 3 You can enter a self identification message that will print across the top of every page you send to remote fax units This message is made up of your company name any combination of the available characters up to a maximum of 40 and fax number Along with your message the remote fax unit will also print out the time the date and number of pages you send Entering your fax number also enables this information to be displayed in the window of any fax unit you communicate with Your Terminal ID will help your faxing partners keep track of who they are communicating with and will give them the information they need to contact you or follow up in case of a faulty transmission unreadable fax or other problem Note Using one of the User Options you can prevent this information from printing on faxes see page 25 To begin setting your Terminal ID press FUNCTION O Press NO at the prompt SET DATE TIME on
3. key on their machine Then your unit receives the fax In ANS FAX MODE the unit can share the same e When a call is received from an automatic fax telephone line with oe answering machine machine your unit automatically detects the sending fax machine and receives the fax automatically indicators Status TEL Manual Mode Not lit Notes AUTO RECEIVE Mode Lit e If you pick up the handset before your unit ANS FAX Mode Flickering answers the unit switches back to TEL mode e Even when a fax tone is on the line the unit might fail to detect it and doesn t receive the fax because of the line instability 14 Receiving continued Receiving in ANS FAX Mode Note To use ANS FAX receiving mode you have to install an answering machine see page 8 This mode is not applicable for the standard phone installed in EXT TEL jack 1 To select the ANS FAX mode press AUTO RECEIVE repeatedly until the indicator flickers 2 When a call is received the answering machine answers and plays the recorded outgoing message e If a fax tone or a certain time period of silence is detected on the line by your fax machine the call automatically switches over to the fax machine and reception begins overriding the answering machine s announcement e If someone wants to speak with you the caller can leave a message on the answering machine Notes If you have troubles receiving faxes in the ANS FAX mode c
4. son utilisateur Avant de faire l installation de l appareil l utilisateur devrait s assurer qu il pourra brancher son appareil en utilisant les services g n ralement offerts par la compagnie t l phonique de sa region Il faut s assurer de brancher convenablement l appareil Dans certains cas le systeme interne de communication d une compagnie poss de aussi une ligne individuelle qu il vous sera possible d utiliser avec un dispositif d assemblage certifie rallonga de telephone L utilisateur devrait se renseigner afin de faire une bonne utilisation de son appareil et de ne pas nuire au systeme interne de communication de la compagnie Toute reparation d un appareil certifie devrait tre effectu e dans un centre d entretien approuv par le fournisseur Toute reparation ou modification apport e par l utilisateur son appareil ou tout probl me de fonctionnement pourrait forcer votre compagnie t l phonique d brancher votre appareil L utilisateur devrait s assurer que les raccordements de mise la terre de l alimentation des lignes t l phoniques et du systeme de tuyauterie hydraulique si soient tous relies ensembles Cette mesure de s curit est importante surtout en milieu rural present Mise en garde L utilisateur ne devrait pas essayer de faire de tels raccordements seul il devrait faire appel du personnel qualifi ou un lectricien selonle cas Le num ro de raccordement LN se rappor
5. Also do not place objects on the top of the unit Assembling amp Connecting Installing the Handset Many modern office buildings feature identical wall jacks for telephone lines and data lines for computers If the computer terminals in your office plug into wall jacks make sure that you plug your unit into a live telephone jack not a data jack Plug one end of the handset cord to the jack on the bottom of the handset Then plug the other end of the cord to the HANDSET jack on the left side of the machine Attaching the Document Tray Insert one tab then flex the tray to insert the other tab into the raised holes on the top of the paper cover of the fax unit as shown below Connecting Extension Telephone or Answering Machine if necessary Plug one end of the modular cord into the EXT TEL jack on the rear of your machine Plug the other end of the cord into a modular jack on an answering machine or a regular telephone you wish to use as an extension Connecting the Phone Line Connect your machine in either of two ways Plug one end of the line cord into the TEL LINE jack on the machine and the other end into a standard telephone wall jack If you have a multi line telephone plug one end of the line cord into the TEL LINE jack on the machine and the other end into a jack on the multi line phone system Notes If you install the unit in an electronic or digital telephone system or PBX it
6. is heard when you pick up the handset go to step 3 2 To receive a facsimile on the same call after the conversation ask the remote operator to press the START key on their machine 3 When a fax tone is heard press 9 keys on the extension telephone slowly in sequence If you still hear the fax tone from remote machine press 9 once again 9 is a remote receive start code which is preset at the factory The first and the last asterisk are fixed but you can change the middle digit 9 by setting it through Setting User Options See page 25 4 The call is transferred to your fax machine and reception begins Hang up the handset Note If your fax machine occasionally fails to detect the remote start code change the code for other number 16 Canceling a Reception Press STOP twice Even after pressing STOP once your unit will keep receiving until you press STOP again Once pressed STOP following message appears to remind you of that your unit is communicating NUSE To cancel reception anyway press STOP again If you think you made a mistake wait for a second until your unit keeps on receiving Important Receiving Facts Voice Request If you want to speak to the remote party who is sending a document to you 1 Press V REQUST during the reception The V REQUEST indicator lights to confirm your request But your request will not go through unti
7. to 95 F 20 to 80 RH non condensing 334 mm X 249 mm X 88 mm W X D X H 3 5 Kg 7 7 Ibs When Service is Needed If your problem persists contact the dealer from whom you purchased your machine You may want to jot down your dealers telephone number Service Telephone Number For the most efficient service jot down the information requested below before calling Model No of your machine AFX 2500 Serial No on bottom of the unit Type of telephone jack Model and brand of facsimile you are trying to communicate with Is your unit having problem in transmitting receiving or both YES NO Does the same problem occur when you call a different machine YES NO 31
8. was sent to communication mode how many pages were sent and its results When you request this report your unit prints last 10 sending operations TRANSMISSION REPORT SEP 05 92 1452 TEL NO 516 233 3300 NAME AUDIOVOX CORP o1 2398 09 05 14 17 cour at cm 2 2898 0805 14 19 re 2 K a 2898 09 05 14 21 ogr 01 K u 818359 09 05 14 25 00 4 01 OK 27 Maintenance and Troubleshooting Troubleshooting Guide Many common problems have simple solutions Check quickly through the following list before calling for service Symptom Nothing appears on the window when the power Is the machine plugged in switch is turned on Does the wall outlet have power The unit does not receive faxes Is the AUTO RECEIVE indicator lit e Make sure the paper cover is closed securely e Make sure the handset is in the cradle Receiving fails after you press START COPY e Did you press START COPY before hanging up the handset The unit does not send faxes e Are documents properly loaded and face down e Did you press START COPY before hanging up the handset Received faxes are dirty or hard to read e Poor original or dirty scanning glass on sending machine You get no dial tone e Is the telephone line cord connected properly If not Connect the cord to TEL LINE jack e Make sure the power switch is ON e Is the handset curl cord connected properly When you are sending or copying documents e The unit has overhea
9. AUDIOVOX OPERATOR S GUIDE AFX 35 00 INTEGRATED PERSONAL FACSIMILE Please read this Operators Guide carefully before using your new AFX 2500 This Guide contains instructions for proper setup operation and maintenance of your AFX 2500 Q The following information is applicable only to AFX 2500 facsimile machine installed in United States Label Identification This equipment complies with Part 68 of the FCC rules On the bottom of this equipment is a label that contains among other information the FCC registration Number and Ringer Equivalence Number REN for this equipment You may need to provide this information to your telephone company Type of Service Model AFX 2500 is designed to be used on standard device telephone lines Connection to telephone company provided coin service central office implemented systems is prohibited Connection to party line service is subject to state tariffs Telephone Company Procedures The goal of the telephone company is to provide you with the best service it can In order to do this it may occasionally be necessary for it to make changes in its equipment operation or procedures If these changes affect your service or the operation of the equipment the telephone company will give you notice in writing to allow you to make any changes necessary to maintain uninterrupted service If you have any questions about your telephone line such as how many pieces of equipment y
10. Front View Rear View Side View Control Panel Setting Up Assembling amp Connecting Installing the Handset Attaching the Document Tray Connecting the Phone Line Connecting Extension Telephone or Answering Machine Connecting the Power Turning the Power On Choosing Dial Mode Setting Speaker Volume Setting Ringer Volume Loading Fax Paper Setting Up Basic Information Receiving oc Sta ati loans dasha st te AUTO RCV Mode TEL Mode ANS FAX Mode Voice Request Important Receiving Facts rrn Voice Request Clearing Paper Jams Fax Paper Storage Sending Important Sending Facts v Memory Dialing Automatic redialing Handset Up and Down Clearing Document Jams Voice Request Confirmation Report Preparing a Good Original Page amp document Size Limitation Setting the Resolution Making Copies Controlling Transmission Quality Storing Speed Dial Numbers Setting User Options Printing Reports er Confirmation Report Location Number List Options List Transmission Report Reception Report Maintenance and Troubleshooting eee Troubleshooting Guide Cleaning Components How a Fax Works About Facsimile Compatibility Specifications oss When Service is Needed A Quick Look at Your Machine Speaker Ib 9 8 7 Rear View Check your Equipment 1 Document Tray _ 2 H Document Guide Release Button iT supports the document T adjusts the document loaded SLIDE it to
11. ally dialing numbers you can use either one touch keys or 2digit speed dial numbers to quickly dial the numbers that have been stored in your units memory You can store up to 20 telephone numbers of up to 34 digits each and the corresponding destination names of up to 20 digits each Storing name is optional Each number entered is called a location Locations 01 through 20 are assigned to speed dial numbers Locations 01 through 05 are also assigned to one touch keys Notes e Locations 01 through 05 could be dialed by either one touch keys or speed dial numbers e If you make a mistake while entering a number press STOP snd start over again To begin storing numbers press FUNCTION 1 then follow the steps below SET LOC NO 2 1 Press YES LOCATION NO gt 2 Enter a 2 digit number 01 20 under which you want to assign the telephone or fax number Note If the window says CANCEL that means there is already number assigned to that location To delete the previous number press YES Then the unit deletes it and waits for you to enter new location number Or to start over with a different location press NO ENTER TEL NO 3 Enter the fax number or telephone number you want to store You can use any key on the keypad including and Pressing REDIAL PAUSE between numbers adds a 3 second pause each time it is pressed When completed press YES ENTER NAME 4 If you wan
12. asic process specific operating procedures differ from unit to unit About Facsimile Compatibility The CCITT Consultative Committee for International Telephone and Telegraph which sets worldwide standards for data communication classifies facsimile devices into three groups The grouping is based on how a fax unit sends information in what form and at which speed To simplify you can think of fax units as being grouped by speed Group 1 includes 6 minute units Group 2 includes 3 minute units and Group 3 includes sub minute units These speeds refer to the amount of time it takes a fax unit to send or receive a standard business letter over the telephone lines Your facsimile is compatible with CCITT G3 mode units 30 Type of Unit Communication Line Compatibility Compression Scheme Modem Speed Resolution Scanning Method Print Method Input Document Size Effective Scanning Width Effective Recording Width Paper Roll Size Power Requirement Power Consumption Temperature Range Humidity Range Dimensions Weight Specifications Public Switched Telephone Network and PABX CCITT Group 3 Modified Huffman Modified READ MH MR 9600 7200 4800 2400 bps 3 85 line mm 7 7 line mm Flat Bed scanning using CIS Contact Image Sensor Thermal 216 mm 8 5 210 mm 8 27 1 216 mm 8 5 30 meters AC 120V 220V 50 60 Hz 9 5 W Standby 120 W Sending Receiving and Copying 10 C to 35 C 50 F
13. bout it or live in an area with frequent and or severe electrical storms we suggest that you unplug your electronic equipment during the storms DOC Infomation Q The following information is applicable only to AFX 2500 facsimile machine installed in Canada Notices The Canadian Department of Communications DOC label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements The Department does not guarantee the equipment wil operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection In some cases the company s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecomm unications company cause to request the user to disconnect the equipment Users should ensure for the
14. ck the current settings After making changes print the list to confirm the new settings Note The call back message is printed automatically when you do not answer the remote party s voice request and the confirmation report is printed automatically only if the corresponding user option is set To print out reports press FUNCTION Following message appears 3 PRINT LIST Press YES LOC NO LIST Press YES to print the location number list or NO to skip it see right lower for a sample list OPTIONS LIST Press YES to print the options list or NO to skip it see page 27 for a sample list TX REPORT Press YES to print the transmission report or NO to skip it see page 27 for a sample report RX REPORT Press YES to print the reception report or NO to skip it see page 41 for a sample report 26 Confirmation Report The confirmation report shows the results of each transmission the telephone number of the remote unit the number of pages sent start time the elapsed time and the result of the transmission The report is printed out automatically every time you send a document provided you have set the unit to print out the report using the user option feature CONFIRMATION REPORT SEP 0592 1421 PHONE NUMBER 618959 PAGES 02 START TME 09 05 1419 ELAPSED TIME ores MODE 9600F NEMR RESULTS o K Location Number List The location numbe
15. couraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Increase the seperation between the eqipment and the receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help If a Problem Arises If any of your telephone equipment is not operating properly you should immediately remove it from your telephone line as it may cause harm to the telephone network If the telephone company notes a problem it may temporarily discontinue service When practical the telephone company will notify you in advance of the disconnection If advance note is not feasible you will be notified as soon as possible When you are notified you will be given the opportunity to correct the problem and informed of your right to file a complaint with the FCC Hearing Aid Compatible The telephone handset attached to the facsimile is hearing aid compatible Lightning Your unit has built in protection circuits which meet or exceed FCC requirements to reduce the risk of damage from surges in telephone line currents However lightning striking near or on these lines can cause an exessive surge of voltage that can damage the phone Lightning damage is uncommon However if you are concerned a
16. d NO PAPER Indicator Tae when the fax paper has run out It also lights when the paper cover is opened FINE Key and Indicator Press to improve clarity of a poorly printed document you are sending The indicator lights when the FINE mode activates V REQUEST Key and Indicator Press to make a voice request while you are sending or receiving documents The indicator lights when you initiate a voice request The indicator flikers if the remote party wants to talk to you AUTO RECEIVE Key and Indicator Press to select proper receiving mode Each time you press AUTO RECEIVE the indicator shows the currently selected mode as follows Receiving Mode TEL Mode Indicator s status Not Lit Auto Receive Mode Lit ANS FAX Mode Flickering STOP Key Press to stop an operation The unit will return to standby mode START COPY Key Press to start copy or fax operation One Touch Keys Dial Keypad OHD HOLD Key and OHD Indicator Press to dial numbers without picking up the handset The indicator lights when speaker activates Or press the key to put a call on hold One Touch Keys Allows dialing the most frequently called numbers at a touch of the keys Note One touch keys 04 and 05 double as YES and NO key You will use these keys when you set User Options see page 25 FUCNTION Key Use with other keys when performing certain functions SPEED Key Press before entering a 2 digit speed dia
17. e Some Message Guideline When You Record Outgoing Message The message that you record on your answering machine should give clear instructions to callers who may want to send a fax or leave a message Your message should say This is your company If you would like to send a fax please press your START key If you want to leave a message please speak after beep Keep your message as short as possible Receiving in TEL FAX Mode If you have set your unit to ANS FAX mode and the answering machine connected to the EXT TEL jack is switched off or the answering machine is not connected to your unit your facsimile reverts to TEL FAX mode In TEL FAX mode your unit operates as follows 1 When a call is received if you do not pick up the handset within 6 rings your fax machine will switch to AUTO RECEIVE mode 2 When a call is received if you pick up the handset and hear someone you can talk If someone wants to send a fax please instruct him to press his START key When you hear a fax tone press START COPY 15 Receiving continued Receiving Using the Extension Telephone When you are using a standard telephone and if the telephone is connected to the EXT TEL jack on your fax machine see page 8 you can transfer a fax transmission to the fax machine using the extension telephone 1 Answer a call on the extension telephone e Speak with the person on the other end of the line e If a fax tone
18. e Slide the guide smoothly to the left or right If you move it with great force it might be broken 3 Pick up the handset and dial the number of the remote fax machine you want to send to You can also use one touch dialing or 2digit speed dialing for this Step See Memory Dialing on page 20 4 When the line is answered 2 Gently insert the leading edge of the document e If you hear a fax tone press START COPY into the loading slot until you hear a beep tone and the machine has begun to grab the document s After the document is secured the unit displays the standby mode The document is and hang up Your unit starts sending e If you hear a voice instruct the answerer to press the START on their unit When you hear a tone press START COPY and hang now loaded and ready to send up e hi you hear a busy signal press START COPY and hang up the handset Your unit automatically redial the number and send the document see Automatic Redialing on page 20 5 When the last page has been sent long beep sounds and your unit hangs up Hint To cancel sending at any time press STOP twice Notes You can stack up to five sheets of paper at one time Stagger the leading edge of the sheet 19 Important Sending Facts Memory Dialing If you have stored frequently used numbers in the unit s memory and if the remote party you are calling is set to receive documents automatical
19. enter 1 the unit will answer calls on the first ring e To give you time to answer normal calls when you are home set this option for at least four rings 25 RCV CODE 0 9 gt _ 5 Enter the remote receive start code that allows your fax machine to receive documents unattended by entering the code on an extension telephone see page 16 Then press YES Notes e You can enter any number digit from 0 to 9 by using dial keypad The remote receive start code is consisted of one digit The first and the last digit are fixed You can change the middle digit only e Middle digit is preset to 9 LIMITED DETECT After a call is picked up by the answering machine in the ANS FAX mode your fax machine monitors the line When your fax machine detects a certain time period of silence or the line released by the answering machine the call will be treated as a fax message and your machine begins reception If you want to limit the silence detection time to 12 seconds press YES If you want to unlimit the silence detection time press NO Now you have completed settings of the optional features of your unit To review the settings print the options list see page 27 Printing Reports Q The report function of your fax unit is used to see what numbers you have stored what settings you have made or what faxes you have sent and received Before making changes print out the list to che
20. er and name along with the date time and page number will appear at the top of each page at the receiving end By setting one of User Options you can choose whether to print this information directly over whatever is at the top of each page or not SEP 18 92 12 15 AUDIOVOX TEL 51 6 233 3300 P 05 Important Sendina Facts continued Voice Request If you are sending a document and want to speak to the remote party 1 Press V REQUEST while sending The V REQUEST indicator lights to confirm your request But your request will not go through until the unit finishes sending the last document 2 When sending is finished the call signal is sent to the remote party unit The remote party may pick up the handset within 15 seconds if they wish to speak If no one answers the request within 15 seconds the signal ends Your unit returns to the standby mode 3 When the remote party responds you hear a warbling tone and the V REQUEST indicator goes off Pick up the handset and begin your conversation f you hear a warbling tone and the window displays VOICE REQUEST when sending is finished The remote party wants to talk to you Simply pick up the handset and say Hello If you do not respond to the voice request your unit will print out a call back message which shows the telephone number of the remote unit CALL BACK MESSAGE SEP m 92 14 a PLEASE CALL BACK PHONE NUMBER 281 3950 Co
21. hange the silence detection time mode as described on page 25 This feature in the user options will ensure fax reception when a fax tone is not detected on the line by your fax machine e If the sound level of the incoming caller is too low due to a poor telephone connection the fax machine and or answering machine may not function properly e If the answering machine does not answer within 6 rings for such reasons that recording message is full on the tape or the answering machine is switched off your fax unit automatically switches to the TEL FAX mode and takes the call according to the steps described in Receiving in TEL FAX mode If the answering machine is featured with a user selectable ring counter set the machine to answer an incoming call within 4 rings e When you are using the TEL mode on your unit and an answering machine is installed you must make sure you switch off the answering machine otherwise the OGM from the answering machine will disrupt your telephone conversation When your answering machine answers an incoming call a fax tone may be recorded while your fax discriminates between a voice and fax Your answering machine may indicate a voice message has been left Set your answering machine to VOX mode If applicable VOX stands for Voice Qperated Transmission and is the name given to the answering machine facility which causes disconnection when a period of silence is detected by the answering machin
22. indow while the unit waits for the 38 minute interval time to indicate the auto redialing is being activated If you want to redial the lumber soon without waiting for 3 minutes press YES The unit beeps each time it completes redialing If you answer NO against the message BUSY REDIAL the unit returns to the standby mode To cancel automatic redialing at any time press STOP or remove the document Note If you receive call while the unit waits for the 3 minute interval time in the middle of automatic redialing lift the handset You can take the call and the automatic redialing is canceled Handset Up Handset Down You can use any dialing method manual one touch or speed dialing for manual faxing with the handset up or automatic faxing with the handset down To dial manually with the handset down press OHD first You will hear a dial tone through the built in speaker and you can then dial manually the telephone number using the dial keypad Leave the handset down when you think you are dialing an automatic fax machine and don t expect the remote operator to answer If the remote operator does answer a fax tone will inform the operator that a fax is coming in If you do lift the handset to dial be sure not to hang up until the transmission begins Hanging up before the transmission begins will disconnect the line and cancel the transmission Important Sending Facts continued Window Messages Du
23. ir own protection that the electrical ground connections of power utility telephone lines and internal metalic water pipe system if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate The Load Number LN assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop which is used by the device to prevent overloading The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the load numbers of all the devices does not exceed 100 The Load Number of this unit is 8 iw Class B This Digital Apparatus does not exceed the Class B limits for Radio Frequency noise from Digital Apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications Renseignements du Minist re des Communications Les renseignements suivants ne s appliquent qu aux t l copieursinstall s au Canada Avis L tiquette du Minist re des Communications DOC est une marque d identification d appareil certifie Cette certification signifie que l appareil r pond certains crit res de s curit et d utiiisation Cependant le Minist rene peut pas garantir que l appareil rencontrera les exigences de
24. l number FLASH Key Press to take a second incoming call on the same line REDIAL PAUSE Key Press when calling the last number dialed Or press to insert a pause in dialing numbers Dial Keypad It lets you manually dial a phone number use a speed dial number or enter data to set up your machine to match your individual needs TONE Key a Use to produce touch tone or pulse dialing Your unit producesa variety of tones to assist you In Its proper operation e short tone sounds when you press a key 5 short tones sound when an error condition occurs e 3 short tones sound when you completed storing numbers e Along tone sounds when sending or receiving is done Setting Up Q This section shows how to set up your fax machine and prepare it to send and receive Follow These Steps To set up your machine and prepare it to send and receive faxes follow these four steps e Choose a proper location to install your machine e Assemble your unit and hook it up to power and phone line see pages 8 9 e Enter your units ID number into the units memory see page 12 e Install fax paper in your unit see page 11 Choosing a Proper Location A proper location for your fax machine helps ensure trouble free operation Select a location for the unit where It is away from heating or air conditioning e It is not in direct sunlight Its cords are not in the way of normal activities A
25. l the unit finishes receiving the last document 2 When receiving is finished the call signal is sent to the remote party s unit The remote party may pick up the handset within 15 seconds if they wish to speak If no one answers the request within 15 seconds the signal ends The unit returns to the standby mode 3 When the remote party responds you hear a warbling tone and the V REQUEST indicator goes off Pick up the handset and begin your conversation lf you hear a warbling tone and the window displays VOICE REQUEST when receiving is finished The remote party wants to talk to you Simply pick up the handset and say Hello If you do not respond to the voice request your unit will print out acall back message which shows the telephone number of the remote unit CALL BACK MESSAGE SEP 05 92 14 46 PLEASE CALL BACK PHONE NUMBER 281 3950 Window Messages During receiving the window will display a message similar to the one below to inform you of its status or activity R EC 1 In this example the number in the top of the window is the telephone number of the sending fax REC means you are receiving G3 indicates the communications standard observed by both fax machine 9 indicates the transmission speed 9600 bps and the number following P is the number of the page being received If a fax reception fails or your unit detects a problem it may display an error me
26. ly you can send a document at the touch of a key or using SPEED key and 2 digit number For information on storing numbers for memory dialing see Storing One Touch amp Speed Dial Numbers on page 24 To send document using memory dialing 1 Load the document face down into the unit see page 19 2 To dial the number assigned to one touch key press the one touch key To dial the number assigned to 2 digit number press SPEED and enter the 2 digit number 01 20 The unit automatically dials the number confirms the connection and sends the document The messages on the LCD window tell you what step is being performed Note If you press one touch key or 2digit number which is not stored in the unit warning tones sound Automatic Redialing When you try to send a document using memory dialing and the receiving unit is busy or does not answer within 60 seconds your unit will automatically redial the number at 3 minute intervals until it reaches the receiving unit It redials the number up to three times in case of no answer When you dial a number manually using the dial keypad and the number is busy either press START COPY and hang up or hang up then press REDIAL PAUSE to activate the automatic redialing If there is still no answer your unit hangs up If the receiving unit answers your document is sent automatically 20 The OHD indicator flickers and BUSY REDIAL appears on the LCD w
27. may not operate correctly To use the unit on such a system you may have to contact your local telephone company and have them install a separate line that bypasses this equipment Assemblina amp Connecting continued Connecting the Power Plug the power cord to the power receptacle Plug the other end of the cord into a properly grounded three pin AC power outlet Note Use an outlet not shared with equipment that generates electrical noise or consumes large amounts of electricity such as an air conditioner or off ice copier ann a FEFELETELT Turning the Power ON Press the Power switch to turn the unit on When you turn the power on SYSTEM INITIAL message appears briefly in the display window and all indicators light briefly After a moment all indicators are turned off and the date time are displayed If the displayed time and date are incorrect don t worry you will change this information in a moment This confirms your unit works properly You may leave your unit on and standby mode 24 hours a day 365 days a year Notes If nothing appears in the window make sure that e The power cord is properly connected and plugged into the wall jack e The wall jack is live and not switched off by a wall switch or blown fuse Choosing Dial Mode Set the DIAL Mode switch on the left side of the unit for the type of service you have pulse or tone If you are not sure which
28. nfirmation Report A confirmation report will be printed out after every send operation if you have selected this feature to be activated by answering YES to the prompt CONF REPORT while setting User Options see page 25 Example is provided on page 26 22 Controlling Transmission Quality Preparing a Good Original To prevent jamming and ensure good results on the receiving fax machine e Remove all staples clips and tape from the original documents e If you must re fax a document that was faxed to you we recommend that you make a copy of it on a regular office copier and fax the copy for better transmission quality To create good quality original documents do the following e Type them instead of writing e When writing use a felt tip pen and black ink e Use white paper Do not try to send documents that are Wet or damp Covered with wet ink or paste Too thin such as onionskin airmail paper or pages from a magazine Chemically processed such as pressure sensitive paper or carboncoated paper Coated such as glossy paper Too small or short Such as a label or card Made of cloth or metal Use an office copier to piece together several small originals or make a standard size copy of an original which is too small to load in your unit Page amp Limitations Document Size Your unit accepts original documents no smaller than 6 inches wide by 8 5 inches long and no larger
29. of the cover until it is secure Tear off the excess paper 2 Place a new paper roll in the compartment Be sure the paper exits from the top of the roll as shown Location of SPACER Note If you are using 210 mm wide paper rotate down the black SPACER located in the paper compartment to fit the width of the paper roll 11 Setting Up Basic Information Setting Date and Time Your fax machine has a timer function Note that the time must be entered in 24 hour format refer to the box below The date and time also appear in various reports In addition they are added to the top of all transmitted copies along with your name and number if you set the feature to be activated through the user options see page 25 For times before Noon or For This Time Tvoe This after Midnight use the Noon 1200 same numbers as 12 4 00 P M 1300 hour time being sure to 2 00PM 1400 use four digits for 3 00PM 1500 example enter 2 00 AM 4 00PM 1600 as 0200 enter 9 30 AM 5 00PM 1700 as 0930 6 00 P M 1800 7 00PM 1900 For times from Noon 8 00 PM 2000 through Midnight use the 9 00 P M 2100 entries shown in the table 9 00 P M 2200 at right 11 00 P M 2300 Midnight 0000 To set or change the date and time presss FUNCTION O Follow the steps below SET DATE TIME 1 Press YES MMDDYYHHMM 2 Using numeric keys enter the month MM date DD and year YY with a 2 digit number And
30. on their machine When you see page 20 your unit sends a document as an hear a fax tone press your START COPY automatic fax machine and hang up The unit will receive the fax With the handset up it sends a document as a e If when you answer the phone you hear a fax manual fax machine tone someone is trying to send you a fax from Your facsimile machine can receive documents an automa x machine Press from either type of machine START COPY and hang up to receive the fax Choosing a Mode AOE g Receiving in AUTO RCV Mode Before you begin to receive faxes select the proper reception mode for the way you intend to use the 1 To select the AUTO RCV mode press AUTO machine RECEIVE repeatedly until the indicator over the key lights In TEL mode you can use your fax machine as you would use any regular telephone Use this mode if 2 When you get a call the unit automatically you typically use the unit to receive both voice calls receives the document and faxes e When a call is received from a manual fax In AUTO RECEIVE MODE your unit automatically machine your unit answers the call after picks up to receive a fax after several rings The several rings which you set through the User number of rings can be set through the User Options and sounds a fax tone to the caller Options see page 25 Use this mode if you The caller hears the tone and should know to typically leave your fax machine unattended press the START
31. ou can connect to it the telephone company will provide this information upon request In certain circumstances it may be necessary for the telephone company to request information from you concerning the equipment which you have connected to your telephone line Upon request of the telephone company provide the FCC registration number and the Ringer Equivalence Number REN of the equipment which is connected to your line both of these items are listed on the equipment label and in the Service Information chapter of this guide The sum of all of the RENs on your telephone line should be less than five in order to assure proper service from the telephone company In some cases a sum of five may not be usable on a given line About interference This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is en
32. r list shows the current one touch number and speed dial number settings Before changing or adding numbers print this report to check which numbers are currently stored And print this report after making changes to confirm the new settings SEP 05 92 12 20 7144498765 245 2622 507 3850 Printing Reports continued Options List Reception Report The options list shows the current settings for the The reception report shows the records of your user options receiving activity and its results The report shows who received it the date and time the elapsed time how many pages were received and its results When you request this report your unit prints last 10 sending operations Before changing options print this report to check how the options are currently set Also print this report after making changes to confirm the new settings QPTIONS LIST SEP 05 92 14 12 RECEPTION REPORT SEP 05 92 14 52 TELNO 516 233 3300 TEL NO 516 233 3300 NAME AUDIOVOX CORP NAMES NONE GORE OPTIONS _ STATUS AO _PUONENUMBES DNESTUE BLAPSED TUE PME SEUS TERMINAL ID YES Of 2098 09 05 14 oroz ot CONFIRMATION REPORT NO 745 0084 09 05 14 37 01 25 01 RING COUNT 2 281 3960 09 05 149 or oz 01 REMOTE RECEIVE START CODE g 281 2950 09 05 14 43 0217 02 SILENCE DETECTION TIME UNLIMITED Transmission Report The transmission report shows records of your sending activity and its results The report shows the date and time who it
33. ring sending the window will display a message similar to the one below to inform you of its status or activity SEND G3 9 6 P 01 In this example the number in the top of the window is the telephone number of the receiving fax SEND means you are sending G3 indicates the communications standard observed by both fax machines 9 6 indicates the transmission speed 9600 bps and the number following P is the number of the page being sent If a fax transmission fails or the unit detects a problem it may display an error message in the window Refer to Error Messages on page 28 to clear the problem and try to send the document again Clearing Document Jams If the fax unit starts to read the document and for some reasons stops without reading all of it the document might be jammed The unit displays DOCUMENT JAM DO NOT pull it out of the loading To clear the jam open the control panel using hand as shown below It will release the grip on the document Wait until the white roller in the unit stops moving You can then remove the jammed document without damaging your unit Close the cover DOCUMENT JAM message disappears and the unit returns to the standby mode Note If the roller doesn t stop moving lift the edge of the document and pull it in the direction of arrow 21 FPrinting Information on Sent FPages If you have entered a Terminal ID message see page 12 your fax numb
34. ssage in the window In order to clear the problem refer to Error Messages on page 28 Identifying the Party Sending the Documents Most documents that you receive with your unit have the other party s ID printed out at the top of the document This is like the return address on a letter You can see at a glance who is sending the document The example below shows a typical document with the ID printed out at the top Note The amount of information that appears in the ID depends on the type and settings of the facsimile unit that is sending the document SEP 1892 12 15 AUDIOVOX TEL 516 233 3300 P 05 17 Important Receiving Facts Clearing Paper Jams If the fax paper jams DO NOT pull it out Doing so could damage your fax unit To clear a fax paper jam open the paper cover by pulling the release button toward the front of the unit Then remove the jammed paper Reload the fax paper as described in Loading Fax Paper Fax Paper Storage Fax paper has chemicals in it that can over time cause yellowing fading and curling Following these storage guidelines should keep your received faxes and your unused fax paper serviceable as long as possible e To extend its shelf life store unopened packages of thermal paper at or beiow 76 F and 65 humidity If the package has been opened store it away from direct light Heat and humidity darken the of thermal paper e Store your received faxes awa
35. t to identify the number with a destination name enter the desired name as described in How to Enter Name on page 13 When the desired name entered and appears on the window press YES If you do not want to store a name just pres NO without entering name To verify Your Stored Numbers 24 Print the location number list to verify your one touch telephone and fax number entries and speed dial telephone number entries see page 26 Settina User Options The option settings for your machine are preset at our factory If you do need to change the settings first print out the options list to see the current option settings see page 27 Note To return the unit to the standby mode in the middle of setting user options press STOP To set or change options press FUNCTION and then press 2 Following message appears SET OPTION Press YES TERM ID Press YES if you want to set your fax machine to have your Terminal ID TT printed on each page you send Press NO not to have your TTI printed CONF REPORT Press YES if you want to set your fax machine to automatically print out a confirmation report after each transmission Press NO if you do not want this report to be automatically printed RINGS 1 7 gt Enter the number of rings 1 through 7 your unit should wait before answers an incoming call in AUTO RECEIVE mode Then press YES Notes If you
36. te chaque appareil et determine le nombre maximum de raccordements afind viter une surcharge La boucle peut comprendre plusieurs choix diff rents tant et aussi longtemps que le total des num ros de raccordement ne d passe pas la somme de 100 Le num ro de raccordement de votre appareil est 8 Classe B Cet appareil n exc de pas les limites de la classe 8 pour les Omissions de parasites radio partir d un appareil num rique tablies par le r glement sur les parasites radio du Minist re des Communications About This Guide Congratulations Your facsimile is a compact electronic facsimile fax machine that uses advanced telephone andi computerized image sending technology to sendi copies of your important documents anywhere ir the world Your fax is easy to set up and use but you shouldi read this guide and follow the setup and operation steps carefully to ensure that your fax operates correctly and to take advantage of its powerfull features Important Please be sure to read and perform the steps listed in Setting Up These steps are necessary before you can begin to use your unit Once you become familiar with the basic operation of your AFX 2500 find the Quick Reference Guide included with this guide and keep it near your machine That will serve as an easy reminder of how to send and receive during day today faxing with your fax machine a Contents A Quick Look at Your Machine 5
37. ted and shut itself off continuously warning tone sounds and the Let it cool down then try using again ERROR indicator flickers then you can t do anything with the unit Automatic document feeder does not work e ADF rubber is dirty Clean it see page 30 properly so 2 or more sheets feed e If you still have problem on the automatic feeding simultaneously replace it with new one The ERROR indicator is lit e Communication error occurs Try again e The recording paper or a document has jammed in the unit In case of document jam check if the thickness length and size of the document arc acceptable for sending see page 23 28 Maintenance and Troubleshooting continued Cleaning Components Note Be careful not to lose the bushing on one ind of the roller when disassembling When the copied documents are hard to read clean the machine s scanning glass and white roller If they are dirty the quality of the transmission image and copy becomes degraded 1 Lift the control panel using hand 3 Wipe the roller clean with a soft cloth dampend with alcohol Then dry throughly 2 Disassemble the white roller Both ends of the roller are terminated with bushings which are snapped shut with small tabs Push the tabs slightly inwards in the direction of A then rotate in the direction of B until it reaches the slot as shown in the figure below Then pull the roller Note Do not use the document having con
38. tents upwards in the direction C written by pencil on the back side It causes the white roller to be stain When the roller becomes dirty the copied document will not reproduce clear Bushing 4 Clean the scanning glass with alcohol as shown with tabs below 29 Maintenance and Troubleshootina continued 5 If a DOCUMENT JAM occurs dampen the lint free cloth with water and wipe the ADF rubber and ADF roller clean as shown below Note If you still have problems in feeding documents automatically after cleaning the rubber and the roller you may have to replace them Contact your dealer 6 Assemble the white roller in reverse order of disassembling Then close the cover How a Fax Works Facsimile is a system of sending printed or other graphic information from one location to another by producing a copy or facsimile of that information at the remote location A fax unit transmits audio ones over the same telephone lines you use for Jerson to person conversation The facsimile process involves three basic steps 1 Reading and converting the document into electronic signals audio tones 2 Sending or transmitting the signals through a telephone system to another fax unit 3 Converting the received signals into a facsimile of the transmitted document This is a simplified explanation of the actual facsimile process Although all fax units operate by this same b
39. than 8 5 inches wide by 59 inches long Do not attempt to load 2 or more documents into the unit when the documents are too thin or too thick These documents might fail in automatic feeding Feed one sheet at a time Refer to the following chart for acceptable thickness 2 or more sheets Single sheet 0 08 0 13mm 0 075 0 15mm Note Make a standard copy by using an office sopier to send the document of unacceptable hickness Thickness of Document Setting the Resolution four unit allows to send a fax at a higher resolution Jse FINE resolution to send very detailed documents with intricate drawings or small type Transmission time will be increased if FINE mode is set but the results will look better at the receiving end Vote A document must be loaded into the unit for his function to be operated To send a fax in FINE resulution press FINE efore dialing the FINE indicator lights to confirm hat the FINE mode is activated To see how your document will look at the receiving end use your unit to make a copy with whatever settings you like NORMAL or FINE mode Making Copies Your fax unit doubles as a handy copy machine 1 Load the document face down into the unit 2 Adjust the resolution of document by using FINE if necessary 3 Press START COPY Note If you copy 2 or more pages be sure the bottom sheet enters first 23 Storing One Touch amp Speed Dial Numbers O Instead of manu
40. the window Follow the steps below SET TERM ID 2 1 Press YES ENTER TEL NO 2 Enter your fax number up to 20 digits To delimit the area and exchange code use REDIAL PAUSE Each time you press REDIAL PAUSE Hyphen is inserted If you make a mistake use NO to backspace to the error or press STOP to cancel the Operation and start over Setting Up Basic Information continued 516 233 3300 How To Enter Name 3 The number appears on the display Check the number and if it is correct press YES ENTER NAME 4 Enter your name for example AUDIOVOX as described below Make sure the ID name appears correctly then press YES Now the unit returns to the standby mode AUDIOVOX_ Follow the chart to produce alphanumeric characters with the dial keypad Number Keypad p a 3 1 6 61 aja w w O RS RE re Doo For example to enter AUDIOVOX 1 Press the number key labeled with the character you want Press it once to obtain the number twice or four times to obtain the proper character see below chart 2 When the character you want appears on the display press to confirm it 3 Select further characters in the same way Press REDIAL PAUSE to enter a space Notes If you make a mistake while entering press NO to backspace and correct To cancel entering name press STOP in the middle of entering Press 2 twice then Press 8 three times then
41. type of service you have do this simple test 1 Lift the handset and listen for a dial tone 2 Press any number other than 0 If the dial tone stops you have a touch tone service Set the DIAL MODE switch to TONE 3 If the dial tone continues set the DIAL MODE switch to PULSE Assembling amp Connecting continued Setting Speaker Volume The VOLUME switch on the left side of the unit controls the loudness of the dialing tones you hear through the speaker when you dial with the handset down You can set the volume to low all the way to the right medium center or high all the way to the left Setting Ringer Volume The RINGER switch on the left side of the unit lets you adjust the ringer volume to three different settings Try all three to see which volume level is best for you If you set the switch to OFF your unit doesn t ring when an incoming call comes in Loading Fax Paper 3 Pull the paper edge out about an inch from the PAPER RUNNING OUT 3 edge of the fax machine You re running low when the edge of the paper is pink or black When you re out of paper the NO PAPER indicator lights to let you know 1 Open the paper cover by pulling the release button toward the front of the unit Alert tones sound and the NO PAPER indicator lights when the cover is lifted Remove the empty paper roil core if any 4 Close the cover by pressing down on the center
42. wards the front of the unit to open the Paper cover it controls the operating i Control Panel a Document Outlet UNGER Switch FOLUME Switch ower Receptacle 12 Power Switch 74 EXT TEL Jak functions Document feeds out from here Same as the regular telephone Zonnect the handset here Select the TONE or PULSE dialing mode Adjust the ringer volume Adjust the monitoring speaker volume Connect the supplied power cord Use it to turn power on and off A standard telephone jac to connect the unit to the phone line Connect the answering machine or regular phone if necessary Unpack your unit and examine the drawing below to familiarize yourself with its parts and to make sure none are missing Handset Main Body Fax Paper P ous Document Tray ES A Handset Cord Line Cord A Quick Look at Your Machine continued LCD Window Ovmast CL Qr DO D D stop STARTCOPY OHO Control Panel LCD Window The window displays messages that instruct you when operating your facsimile In standby mode the windows displays the current time and date POWER indicator Lights when the unit is on When the unit is in use it flickers ERROR Indicator Lights if something goes wrong either your unit or the fax communication The indicator flikers if the machine s thermal print head is overheate
43. y from direct sunlight and at a temperature below 105 F Heat and humidity darken the the thermal paper and fade the image Avoid storing faxes in contact with blueprint diazo copies and plastic film or binders The chemicals in these materials may fade the image e Avoid applying tape to the imaged area on faxes The chemicals in some transparent tape adhesives may fade the image e Avoid storing faxes with the imaged side together The printed image may transfer from one copy to the other For indefinite storage we recommend you copy your received faxes using a standard office copy machine and store the copy instead of the original fax Documents on plain copy paper are less prone to the decay that sometimes affects faxes Sendina Q This section shows how to prepare a document and send it it also shows how to take assure smooth feeding advantage of features that save time or improve Be sure the bottom sheet enters first as shown the quality of your transmission such as one below touch or speed dialing changing resolution and contrast and using your fax machine to make copies slightly and insert the sheets with a slight push to Sending a Document 1 Place the document face down and adjust the document guide to match the width of the document If you want to add documents while sending insert it into the loading slot so it is placed on the top of the preceding one as shown below Not
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