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12Volt DS-2200 Owner's Manual

1. Dictation Module Download Tray Folder A DS220001 dss Eile Edit View Tools Download Voice Recognition Help DRJ x ER OYR a i A A oO Ez gt gt pr assin ii H A qu v aD 100 S 0 00 oos Main screen is displayed when DSS Player is started EE Dictation Folder 5 Downlosd Tray File Name Author Work Type pe dss DS22 4 1 2004 1200 PM 4 1 2004 1200 PM A ari a 7 DS220002dss DS22 4 1 2004 1200 PM 4 1 2004 1200 PM 00010 a perea 7 pA DS220003dse S22 4 1 2004 1200 PM 4 1 2004 1201 PM 00010 D Folder D 7 k DS220004dss DS22 4 1 2004 1201 PM 4 1 2004 1201 PM 00010 E Folder E 7 p DS220005dss DS22 4 1 2004 1201 PM 4 1 2004 1201 PM 00010 8 Message Tray E Sent lems S f Device Manager s f 0s 2200 052200 CA FOLDER A Created Date Completed Date 3 CH FOLDER B Panther Users Shared Message FolderA D5220001 dss a FOLDER 7 a T Postion Length C FOLDER D coon 7 a FOLDER E a iv Macintosh looso Total of 5 messages Dictation Window De Save ip Derete E scan Bova Ot Upbas 3 view New nde Mark Derete index mark Windows gt OG Dictation Folder doves Tray We Fonera rowers Foker Fonero Fokert Device
2. lt Warning regarding data loss gt Recorded content in memory may be destroyed or erased by operating mistakes unit malfunction or during repair work It is recommended to back up and save important content to other media such as a computer hard disk Batteries ZA Warning e Batteries should never be exposed to flame heated short circuited or disassembled e Do not attempt to recharge alkaline lithium or any other non rechargeable batteries e Never use any battery with a torn or cracked outer cover e Keep batteries out of the reach of children e If you notice anything unusual when using this product such as abnormal noise heat smoke or a burning odor remove the batteries immediately while being careful not to burn yourself and call your dealer or local Olympus representative for service AC Adapter A Warning Do not attempt to disassemble repair or modify the AC adapter in any way e Keep foreign objects including water metal or flammable substances from getting inside the product e Do not moisten the AC adapter or touch it with a wet hand e Do not use the AC adapter in the vicinity of flammable gas including gasoline benzine and lacquer thinner In case e the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged e the AC adapter is dropped in water or if water metal flammable substances or other foreign objects get insid
3. If folders or files stored on the recorder are moved or renamed by using a file management tool such as Explorer or Finder the order of files may be changed or files may become unrecognizable Data can be written or uploaded to the recorder even though the attribute of the recorder drive is shown as Read only by the operating system of the PC As the noise may cause adverse effects on electronics devices nearby the recorder unplug the earphone and remote controller when you connect the recorder to a PC Operating Environment CEI PC IBM PC AT compatible PC Operating System Microsoft Windows 98 98SE Me 2000 Professional XP Professional Home Edition CPU Intel Pentium II class 333 MHz processor or more Processor 500 MHz or more is recommended RAM 64 MB or more 128 MB or more is recommended Hard drive space 10 MB or more Drive 2x or faster CD ROM drive Sound card Creative Labs Sound Blaster 16 or 100 compatible sound card Browser Microsoft Internet Explorer 4 01 SP2 or later Display 800 x 600 pixels or more 256 colors or more USB port One or more free ports Audio I O terminals Microphone input and ear phone output or speaker Note USB ports are not supported on PCs running Windows 95 or that have been upgraded from Windows 95 to any other OS Macintosh3 PC Operating System RAM Hard drive space Drive Display USB port Audio 1 O termi
4. Insert Olympus DSS Player CD into the CD ROM drive Double click CD icon Select the folders named Mac OS 9 x and Mac OS X and start up your OS Double click the following icon OS X DSS Player for Mac OS X Installer OS 9 x Select the folder of which the language is to be installed and execute the installation program in the folder Proceed with the installation according to the instructions on the Note Never install DSS Player in Mac OS 9 x system when using DSS Player with Mac OS X The device connected when using Classic environment may not be recognized Uninstalling DSS Player Software Exit DSS Player program Click the Start button on the Taskbar Select Add Remove programs from the Control Panel A list of application installed is displayed Select Olympus DSS Player Pro then Click the Change Remove button Proceed with the installation according to the instructions on the screen Exit DSS Player Delete the Preferences File Delete the DSS Preference file in the following location OS X Macintosh HD User Library Preferences OS 9 x Macintosh HD System Folder Preferences Delete the Executable File Delete the DSS Player for Mac file in the 5 location where you installed the file For OS X users uninstalling has been completed For OS 9 x users proceed to step 4 Delete the Driver File Delete the following file in the follo
5. J 0s 2200 052200 CA FOLDER A CB FOLDER B FOLDER C CD FOLDER D CE FOLDER E r Upload the selected file to the recorder and card Once the transmission screen closes and the record play indicator lamp on the recorder is OFF upload is completed In general it will take more than 5 seconds more than 12 seconds with Windows 2000 XP after the transmission screen closes before uploading is completed You can also drag and drop files from the Voice File List Box to the Device Manager window Notes e NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will be destroyed e In case of WMA files only the files recorded with this recorder or Olympus Digital Voice Recorders can be uploaded Japs099y AY 0 S J 4 29104 peojdy en 67 al 104 ny GI 1asn BuibueyD 68 Changing User ID Author ID User ID can be uploaded to the recorder using the DSS Player Up to 10 IDs can be uploaded to the recorder From the main window click the Download menu then select Create amp Send Job Data The Create amp Send Job Se Data window appears Enter your user ID in the field indicated by the fe arrow Wind Click the Transfer button The new user ID will be transferred to the Digital Voice Recorder CD Transfer User transfer Cancel Kl Note NEVER remove the card or disconnect the USB ca
6. Allows data to be transferred to and from a PC that has a PC card slot Use this accessory with the PA3 plug adapter Ieuondo s oss s y 8 Specifications Recording format DSS Digital Speech Standard WMA Windows Media Audio Recording media xD Picture Card 16 to 512 MB Input level 70 dBv Sampling frequency SHQ mode 44 1 kHz HQ mode 44 1 kHz SP mode 12 kHz LP mode 8 kHz Overall frequency response SHQ mode 300 to 8 000 Hz HQ mode 300 to 7 000 Hz SP mode 300 to 5 000 Hz LP mode 300 to 3 000 Hz Recording time 128 MB Card SHQ mode 4 hours 20 minutes HQ mode 8 hours 45 minutes SP mode 20 hours 55 minutes LP mode 44 hours 45 minutes Alkaline battery life Recording Approx 16 hours Playback Approx 9 hours Ni MH Rechargeable Battery life Recording Approx 12 hours Playback Approx 8 hours Speaker Built in 23 mm round dynamic speaker MIC EAR REMOTE jack 93 5 mm mini jack impedance MIC 2 KQ EAR 8 Q or more Maximum working output 3 V DC 180 mW or more 8 speaker ba suoleoyioeds 82 Input power requirement Rated voltage 3 V Batteries Two AAA batteries LRO3 or R03 or Two Ni MH rechargeable batteries External power supply AC adapter External dimensions 109 5 x 39 5 x 15mm without protrusions Weight 85 g including alkaline batteries Specifications and design are subject to change without notice Battery life is measured by Olympus It varies greatly acc
7. If you do the data on the card will be destroyed e Only the WMA file that are recorded with the Olympus Digital Voice Recorder can be copied to a voice file of this recorder and played JO UM epeay e se Japso9ay ay Buisn 11 s17 abessoay wiejy 78 Alarm Message List Message Meaning Explanation Action BATTERY LOW Low battery Battery power is getting low Replace with new batteries power P 10 LOCK ON Erase locked Tried to delete a locked file Unlock the file P 36 INDEX FULL Index full The file is full of index marks Erase index marks that are no maximum of 16 marks longer required P 37 FOLDER FULL Folder full The folder is full of files Erase unnecessary files P 34 maximum of 199 files Maximum number The destination folder already has the maximum number of files 199 Erase unnecessary files P 34 OVER FLOW Too many Exceeds the maximum number Reduce the number of characters characters input of characters that can be within the limit Up to 12 registered characters can be used for a folder name P 42 44 Up to 100 characters can be used for a file comment P 45 CARD ERROR Incompatible card An incompatible card was Insert a compatible the card inserted MEMORY FULL Zero remaining memory The card has no remaining memory Erase files that are no longer required or insert another card PLEASE Please download The memory of the ca
8. SMTP Your Name E mail Addres Logon Information Test Settings After Fling out the information on this sereen e Re teal ne he button below Requires network connection Tannin User Name Olympus Password per M Remember password I Log on using Secure Password Authentication SPA lt Back Newt gt Cancel Select the Connection tab in the following dialog box and make sure the appropriate connection method is selected Internet E mail settings 5 zizi Genel Outgoing Sever Connection Advanced specify the type of connection to use for e mail using my local area network LAN Connect using my phone ine Connect using Internet Explorer s or a 3rd party dialer After the setup is completed open DSS Player Pro and click Tools Options Mail tab and select the profile name you have created If you want to preset the destination address enter the e mail address subject and message If you are using Lotus Notes click the Address Type Combo Box and select NOTES from the list of address types Options E Download Mail Profile Lotus Notes z ed er eee Delete co es Set Delete Address Type xl Address Book SUBJECT J Msa i iti C S SCswS Display confirmation dialog box when sending a message I Limit size of attachments Kbyte under ok Cancel uonoung IEN eyeanoy pue je Su 0 MOH
9. When connected to the recorder the optional remote controller works also as a microphone for recording P 20 Comes with DSS Player software P 54 A USB connected Cradle for data download from the recorder to the PC P 59 The recorder can also be used as a removable external memory reader writer P 77 1 DSS format in SP and LP mode recording and WMA format in SHQ and HQ mode recording 2 For WMA files the recorder can recognize and play only those that are recorded with the Olympus Digital Voice Recorder IBM and PC AT are the trademarks or registered trademarks of International Business Machines Corporation Microsoft Windows and Windows Media are registered trademarks of Microsoft Corporation Apple Macintosh iMac eMac Mac and PowerMac are trademarks or registered trademarks of Apple Computer Inc Intel and Pentium are registered trademarks of Intel Corporation Adobe and Acrobat Reader are registered trademarks of Adobe Systems Incorporated CORTOLOGIC is a registered trademark of Ruwisch amp Kollegen GmbH Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners CORTOLOGIC Ay Designed for A Windows Media Card Basics The xD Picture Card is a removable recording media Card in this manual refers to the xD Picture Card Compatible cards A The removable card can be used to store
10. ysr nuan gt Press the FF button or REW button Notes If you press the STOP button or the REC button during a menu setup operation the recorder will stop and apply the items that were set to that point The recorder will stop if you leave it idle for 3 minutes during a menu setup operation when a selected item is not applied 53 alemyos 1aAe q SSq usn 54 Using DSS Player Software The DSS Player Software can be used to do the following e Playback voice files on your PC and on the recorder when connected via USB Download files from the recorder to the PC or upload files from the PC to the recorder Precautions on using the recorder connected to a PC When you are downloading a file from the recorder or uploading a file to the recorder do not remove the USB cable even if the screen is indicating you can Data is still being transferred while the record play indicator lamp is blinking If the USB cable is removed before the drive is stopped data may not be successfully transferred Do NOT format the card using your PC If you do the recorder will not be able to recognize the card Only format the cards using either the recorder or the Olympus CAMEDIA digital camera P 51 Folder directory names displayed by file management tools such as Explorer attached to Microsoft Windows and Finder attached to Mac OS are different from the folder names settable with the recorder or DSS player
11. 10 The recorder is in HOLD mode Release the recorder from HOLD P 50 Won t start The recorder is in HOLD mode Release the recorder from HOLD P 50 The batteries are dead Replace with new batteries P 10 Unable to record The card does not have enough memory Erase unnecessary files or insert another card The card is unformatted Format the card P 51 The maximum number of files has been reached Check another folder No playback tone heard The earphone is connected Unplug the earphones to use the internal speaker The VOLUME button is set to 0 Adjust the VOLUME button Unable to erase The file is locked Unlock the file P 36 Noise heard during playback The recorder was shaken during recording The recorder was placed near a cell phone or fluorescent lamp while recording or during playback Move the recorder Recording level too low The microphone sensitivity is too low Set the microphone sensitivity to CONF mode and try again 1 P 23 Unable to set index marks The maximum number of index marks 16 has been reached Erase unnecessary index marks P 37 The file is locked Unlock the file P 36 Won t work with AC adapter A non standard AC adapter is being used Use the Olympus A321 for US Canada or A322 for Europe except U K AC adapter Optional
12. 4 pew 3 YUM S d 3910A pues le 7 uoloung Ie ayeAloy pue e Su 0 MOH 12 How to Install and Activate Mail Function To activate the Send Mail function the MAPI subsystem must be installed on your computer Check if the MAPI subsystem is installed on your computer by following the steps below Click Start Settings and Control Panel Check whether Mail or Mail and Fax icon W is in the Control Panel If the icon exists the MAPI subsystem has already been installed in your computer Go to the Activate Send Mail Function section in this manual 1 P 76 If the icon does not exist install the MAPI subsystem s P 73 The MAPI subsystem will be installed when Windows Messaging Microsoft Exchange Client or Microsoft Outlook is installed Microsoft Outlook is included in the CD ROM for Microsoft Office Install MAPI Subsystem 98 2000 Me XP Installing Microsoft Outlook 98 Start the Setup program for Outlook 98 When the following window appears select Other Mail Applications and click the Next 42 Outlook 98 Active Setup E mail Upgrade Options Outlook can import emai messages address books and settings from the folowing programs that were detected on your computer Sec he program that you wert Ostoo to upgrade yu do ret want Dutlook to import data and settings from programs cick None of the above Dutiook Express ek een ae When the follo
13. Cannot find the recorded voice Wrong folder Switch to the right folder Accessories optional xD Picture Cards of 16 32 64 128 256 and 512 MB M XD16 32 64 128 256 512 Olympus CAMEDIA digital camera series xD Picture Cards can be used PC Transcription kit AS 3000 The AS 3000 transcription kit provides you with a PC footswitch a headset and DSS Player Pro Transcription Module for easy transcription of DSS recordings Stereo Microphone ME50S ME51S To create stereo recordings in WMA format with clear sound and reduced noise Noise Cancellation microphone ME12 Dictation microphone Used to get crisp recordings of your own voice by reducing the effects of ambient noise AC adapter A321 US and Canada or A322 Europe except U K Ni MH Rechargeable Battery Charger BU 400 Charger for AA batteries 1 to 4 or 1 to 2 AAA batteries Ni MH Rechargeable Battery BR401 High efficiency rechargeable long life batteries Connecting cord KA232 Use to connect the microphone jack of this unit to a radio or other sound source Plug adapter PA3 A mini plug adapter to connect 2 5 mm mini plug devices such as microphone to the recorder 3 5 mm mini jack USB Reader Writer MAUSB 10 Dual Slot xD Picture Card amp SmartMedia Allows data to be transferred to and from a PC USB Reader Writer MAUSB 100 xD Picture Card Allows data to be transferred to and from a PC PC Card adapter MAPC 10 xD Picture Card SmartMedia
14. MODE You can select from among three recording modes HQ High Quality mode SP Standard Playback mode and LP Long Playback mode If a stereo microphone is used the only possible recording mode is SHQ Stereo High Quality Press and hold the MENU button for 1 second or longer REC MODE will be displayed on the VCVA screen P 53 BACK SPACE Press the PLAY button The recording mode setup process begins Press the FF or REW button to choose from HQ SP and LP REC MODE 1 HQ SIP LP Press the PLAY button to complete the setup screen Press the STOP button to close the menu Note Choose SHQ HQ or SP mode for recording meetings or lectures with crisp clarity Microphone Sensitivity Microphone sensitivity is adjustable to meet recording needs _ CONF ty DICT Using the MICSENS switch choose between the CONF and DICT positions CONF High sensitivity mode that Et HQ records sounds in all i tad directions LAE i iB FOLDER A DICT Low sensitivity mode Eh HQ suited for dictation a ial 129 1 33 BN FOLDER A OO MOOS LENGTH 27MS8S Notes e If you want to record clear or noise free dictation select DICT mode and place the microphone 3 to 4 inches from the source e If the ambient background noise is too loud to get a clear recording even in DICT mode we recommend that you use an ME12 single directional
15. VCVA mode ivica OFF Will resume recording in normal mode Press the PLAY button to complete the setup screen Press the STOP button to close the menu When ON is selected a VCVA indication will be displayed on the screen Press the REC button to start recording When the sound volume is lower than the preset threshold sound level recording automatically stops after 1 sec approximately and STANDBY flashes on the display The record play indicator lamp glows when recording starts and flashes when recording pauses When the remote controller is connected the REC indicator lamp on the remote controller lights up but the record play indicator lamp on the recorder will be switched off Adjust the start stop actuation level Press the FF or REW button to adjust the pause sound level during recording The VCVA level can be set to any of 15 different values The higher the value the more sensitive the recorder to sounds At the highest value even the faintest sound will activate recording The VCVA pause sound level can be adjusted according to the ambient background noise Level meter varies according to the sound volume being recorded Start level moves to the right left according to the set level Notes e The start stop actuation level also varies depending on the selected microphone sensitivity mode P 23 e To ensure successful
16. an alarm without audio playback set the alarm while an empty folder is selected e Start setting from step 3 P 38 of Alarm Playback Function e When alarm sound goes at the preset time pressing any button stops the sound WHY uonouny yoeqserd wey gt Notes The alarm playback function can be set for only one file at a time e The alarm will sound at the scheduled time every day unless the alarm playback setting is cleared If you wish to change the file for alarm play first turn the alarm settings OFF then make any desired new alarm settings The alarm will sound for 5 minutes and then stop If the recorder is in use at the scheduled time the alarm will sound after the operation is finished The alarm will sound at the scheduled time even if the recorder is set to hold The recorder begins to play the file associated with the alarm when you press any button The alarm playback setting is cleared if the selected file is erased 39 LSVYLNOO JueWsn py s2e44u09 GOT 40 LCD Contrast Adjustment CONTRAST If you find it difficult to read the display information due to lighting temperature or other conditions you can adjust the contrast using this function to easily see the LCD display display contrast Display contrast can be adjusted in 12 levels Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until CONTRAS
17. an unformatted card is inserted the recorder automatically displays the menu to format the card Menu List Press and hold the MENU button for 1 second or longer REC MODE t LOCK lt gt BACK SPACE lt gt ALL PLAY TIME amp DATE bad FORMAT gt CONTRAST lt gt BEEP lt gt BACKLIGHT lt gt EXT INPUT t COMMENT t FOLDER NAME ALARM a a VCVA Selection from HQ SP and LP modes P 22 Locking files setting P 36 Selection between ON locked and OFF unlocked Back space setting amp P 30 Selection from OFF 1 SEC SKIP and 2 SEC SKIP Continuous playback setting P 29 Selection between ON enabled and OFF disabled Time Date setting In order of hour minute year month and day P 12 Recorder formatting P 51 LCD contrast adjustment P 40 Adjust the level from 1 to 12 System sounds setting P 47 Selection between ON enabled and OFF disabled Backlight setting P 41 Selection between ON enabled and OFF disabled EXT INPUT setting P 24 Selection from AUTO SELECT STEREO INPUT and MONAURAL INPUT Assigning file comments tP 45 Folder naming P 42 Alarm playback setting P 38 Selection between ON enabled and OFF disabled VCVA setting P 18 Switch between ON enabled and OFF disabled
18. beginnings of files F SKIP B SKIP 3 If an index mark is encountered midway playback begins at that point Notes e If you set Noise Cancel to LOW or HIGH you cannot use the Fast Playback and Slow Playback functions e In case of WMA files only the files recorded with this recorder or Olympus Digital Voice Recorders can be played back e The fast playback or slow playback function plays back a SHQ file in monaural sound 27 Playback through earphone Notes e When using earphone adjust sound level moderately or hearing loose may result e When playing back through the earphone sounds can be heard from either side of the earphone even for monaural recorded files e When you use an external speaker or an earphone with built in volume connect it to the EAR jack on the remote controller If you directly connect it to the jack on the recorder the external speaker or earphone may not work When you record the playback sound with another recording device connect the EAR jack on the remote controller and the microphone jack on the other recording device You can listen to audio playback through the earphone connected to the jack on the recorder or the EAR jack on the remote controller When the earphone is used the recorder speaker will be switched off Continuous Playback ALL PLAY When a file finishes playing back the next file is played without stopping until it reaches the last file in the fol
19. card Cards used in a recorder must be formatted in the same recorder first unless formatted with a CAMEDIA series Olympus digital camera Card may not perform as expected when formatted by a different device The card has a service life When reaching the end of its life writing or erasing data on the card will be disabled In this case replace the card If you use a PC card adapter compatible with the card to save or delete some data on the card the maximum recording time on the card may be decreased To recover the original recording time initialize format the card in the recorder Olympus will not be held liable for any data corruption or loss due to misuse of media card solseg pied Sued JO UONeDIJNUEP Identification of Parts EAR MIC REMOTE jack Built in microphone Record Play indicator lamp REC Record button STOP button PLAY button FF Fast Forward button REW Rewind button VOL button VOL button PC USB terminal ERASE button 4 FOLDER REPEAT button INDEX button 45 DISPLAY MENU button Display LCD panel Strap hole Power jack Card cover lock Card cover Battery cover Cradle attachment point 3 MICSENS Microphone sensitivity switch HOLD switch Built in speaker Display LCD Panel Battery indicator VCVA Variable Control Voice Actuator indicator Alarm indicator Microphone sensitivity
20. data loss or corruption DS220003 dss Cancel Remaining 13 K bytes Notes e NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will be destroyed e Depending on the size of the voice file and your PC it may take some time to download the files e The downloaded files will be stored in the download tray folder that corresponds to the folder in the recorder Example A voice file downloaded from Folder A will be stored in download tray A on your PC e If a voice file already exists on your PC with the same name date and time recorded the new file will not be downloaded 1 p109 4 OU WO Saji4 22104 peojumoq 65 alld 2910A e eld 66 Play a Voice File Select the folder Select the folder that contains the voice file you would like to play Select the voice file Select the voice file to play from the Voice File List Box Play the voice file Click the E play button of the Play Control Bar Other playback control such as Rewind Fast Forward Stop Speed Control Volume Control Time Axis and Index Skip are available from the Play Control Bar File name a amp Dictation Foffier amp Downloa Tray OB Folder A LH Folder B L Folder C Folder D File names are assigned in the following manner DS22 0004 dss Extension can be modified with DSS Player P 68 t F
21. different CD ELI kind of data Since the card has larger memory ao Prete cara capacity than a diskette it can be used to transfer data between different PCs The recorder supports cards with memory capacity between 16 to512MB Index area Contact area You can write Comes into contact down the card s with the recorder s contents signal read contacts Memory Sizes of Cards and Approximate Recording Times Memory Size SHQ Mode HQ Mode SP Mode LP Mode 16 MB 30 min 1 hr 05 min 2 hr 35 min 5 hr 30 min 32 MB 1 hr 05 min 2 hr 10 min 5 hr 10 min 11 hr 05 min 64 MB 2 hr 10 min 4 hr 20 min 10 hr 25 min 22 hr 20 min 128 MB 4 hr 20 min 8 hr 45 min 20 hr 55 min 44 hr 45 min 256 MB 8 hr 50 min 17 hr 45 min 42 hr 00 min 89 hr 40 min 512 MB 17 hr 45 min 35 hr 30 min 84 hr 05 min 179 hr 30 min 1 Available recording time for one continuous file Available recording time may be shorter if many short recordings are made 2 Recording in SHQ mode is enabled only when a stereo microphone is used When using the stereo microphone only SHQ mode is available 3 Total recording time of two files The maximum recording time per file is 26 hours 40 minutes in HQ mode and 99 hours 59 minutes in LP mode Notes When initializing formatting a card confirm that no necessary data is stored on the card beforehand Initialization completely erases the existing data on the
22. display Record mode indicator Repeat play indicator Erase lock indicator Current file number Total number of recorded files in the folder Character Information display Remote Controller Microphone MR12 Oo Mv OD Built in microphone VOL button VOL button FF Fast Forward button REW Rewind button PLAY button STOP button REC Record button REC indicator lamp Clip HOLD switch EAR jack Sued Jo uoneonuapI s n yeg Bulyasu 10 Inserting Batteries Lightly press down on the arrow and slide the battery cover open Insert two AAA alkaline batteries observing the correct polarity Close the battery cover completely Replacing batteries The battery indicator on the display changes as the batteries lose power aw dcw Cw Cy When 4_J appears on the display replace the batteries as soon as possible When the batteries are too weak the recorder shuts down and BATTERY LOW appears on the display AAA alkaline batteries are recommended An optional Ni MH Rechargeable Battery from Olympus can be used for the recorder 1 P 81 Notes Be sure to stop the recorder before replacing the batteries Unloading the batteries while the recorder is in use may corrupt the file If you are recording into a file and the batteries run out you will lose your currently recorded file because the file
23. function P 38 The hour indicator will flash automatically when you load batteries before using the recorder for the first time or after the recorder hasn t been used for a long time Proceed from step 1 Set the hour Press the FF button or REW button to set the hour ALVG8AINIL 9ea 2w Bums PLAY button STOP button Press the PLAY button to accept the hour tt e You can choose between 12 and 24 hour FF REW L display by pressing the MENU button button while setting the hour and minute Example 5 45 P M 5 45 PM e gt 17 45 Initial setting Set the minute Press the FF button or REW button to set the minute PLAY button STOP Press the PLAY button to accept the Sree G lt button minute the next item gt Exits the menu Set the year fe FF REW Press the FF button or REW button to MENU set the year button A button ace the f alters a choice Press the PLAY button to accept the data displayed year e You can choose the order of the year month day by pressing the MENU button while setting them When the remote controller microphone optional is connected buttons with the same names as those on the recorder work analogously 12 Example March 14 2004 3M 14D 2004Y Initial setting L 14D 3M 2004Y L 2004Y 3M 14D Set the month Press the FF button or REW button to set the month Press the PLA
24. header will not be able to close It is crucial to change the batteries once you see only one Hash mark in the battery icon Be sure to replace both batteries at the same time Never mix old and new batteries or batteries of different types and or brands If it takes longer than 1 minute to replace dead batteries you may have to reset the time when you load fresh batteries P 12 Remove the batteries if you are not going to use the recorder for an extended period of time Using the AC Adapter Plug the optional AC adapter Olympus Model A321 or A322 into household power outlet and connect the power plug to the recorder s power connector DC 3 V as shown in the illustration Always stop recording before connection Otherwise it may not be possible to play back the voice data being recorded ZA Warning e Always stop recording before connection or disconnection e When the AC adapter is not in use disconnect the power supply plug from the power outlet e Use only the correct power supply voltage as indicated on the adapter e Do not use the AC adapter when connecting the recorder to the USB port 11 Jeydepy ov y Buisp Setting Time Date TIME amp DATE If you have set the time and date information as to when an audio file is recorded is stored automatically with that file The time and date should be set to ease file management tasks The time and date setting is also needed to perform the alarm playback
25. microphone sold separately Ayanisuesg auoydosoiy ns 23 891A0q Olpny 1 y4 0UYy WoJ4 BuIpiooey ns 24 Recording From Another Audio Device Make sure that the recorder has stopped Connect the recorder to the earphone jack on the other device with a connecting cord For recording monaural sound use the optional connecting cord KA232 P 81 and for stereo sound use a commercially available connecting cord with attenuation resistance The plug adapter PA3 is required P 81 Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until EXT INPUT flashes on the display Press the PLAY button The EXT INPUT setup process begins The recorder can record the sound played back by another device with a connecting cord BACK LIGHT EXT INPUT COMMENT FOLDER NAME O EAR Press the FF or REW button to choose between STEREO INPUT and MONAURAL INPUT EXT INPUT Choose STEREO INPUT for the stereo AUTO SELECT recording MONAURAL INPUT Choose MONAURAL INPUT for the monaural recording Press the PLAY button to complete the setup screen Press the STOP button to close the menu Press the REC button to start recording When set to STEREO INPUT the recorder starts recording in SHQ mode When set to MONAURAL INPUT it starts recording in the specified reco
26. mode Displays and alternately A Sina A OOMO1S 1H18M07S HOOODEO O00 J me HQ mie 13 35 G3 FOLDER A OOMO1S 1H18M07S A lr Recording level meter Displays the sound input level graphically and the remaining time available for recording in count down mode 2 Remaining memory bars Displays the remaining time available for recording in bar mode and count down mode While recording in VCVA mode Displays and alternately Cys ase S FOLDER A ont H18M07S OOOO VCVA recording level meter Displays the sound input level graphically and the remaining time available for recording in count down mode STANDBY appears if the VCVA actuation level isn t reached 2 Remaining memory bars Displays the remaining time available for recording in bar mode and count down mode uonewsoyuy Aejdsig a97 gt 49 Hold the recorder 4 Running state when HOLD is set x o 2 50 Setting the HOLD switch to the HOLD position If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow the current conditions will be preserved and all buttons and switches except the HOLD switch will be disabled This feature is useful when the recorder has to be carried in a bag or pocket Remember to reset the HOLD switch when using 1 State of the recorder 2 HOLD of the recorder 3 HOLD of the remote controller 4 Button operation on
27. not inserted all the way data may not be written to the card Close the card cover securely Card inserted fully into the slot The recorder sounds beeps and the message PLEASE WAIT on the display flashes for a short time Card not inserted fully into the slot When the card cover is closed the message INSERT CARD on the display flashes for a short time With the recorder in this condition pressing any button sounds beeps and flashes the message INSERT CARD again When the system sounds are enabled Notes e If an unformatted card is inserted the recorder automatically displays the menu to format the card P 51 e Never use any card other than one that has been formatted on this unit or on a CAMEDIA series Olympus digital camera P 51 Ejecting a Card Slide the card cover lock to the direction indicated by the arrow The card cover is unlocked and the message CARD COVER OPEN appears on the display When this message appears the power is switched off Push the card all the way in to unlock it and let it return slowly The card is ejected a short way and then stops Hold the card straight and pull it out Note Releasing your finger quickly after pushing the card all the way in may cause it to eject forcefully out of the slot paey e Buryoaly pue Bursesuy 15 Bulpso0090y ns 16 Recording The recorder provides five folders A B C D and E and each mess
28. qnsainnn ninis Technical Assistance and Support Safe and Proper Usage Before using your new recorder read this manual carefully to ensure that you know how to operate it safely and correctly Keep this manual in an easily accessible location for future reference e The warning symbols indicate important safety related information To protect yourself and others from personal injury or damage to property it is essential that you always read the warnings and information provided General Precautions Do not leave the recorder in hot humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer Do not store the recorder in places exposed to excessive moisture or dust Do not use organic solvents such as alcohol and lacquer thinner to clean the unit Do not place the recorder on top of or near electric appliances such as TVs or refrigerators Avoid recording or playing back near cellular phones or other wireless equipment as they may cause interference and noise If you experience noise move to another place or move the recorder further away from such equipment Avoid sand or dirt These can cause irreparable damage Avoid strong vibrations or shocks Do not disassemble repair or modify the unit yourself Do not operate the unit while operating a vehicle such as a bicycle motorcycle or go cart Keep the unit out of the reach of children
29. 15 Activate Send Mail Function Create a Profile The Profile is the group of information services to set up the Messaging application The information services allow you to access the Mailbox and review the Address Book The Send Mail function will not work if there is no Profile If the Profile exists and has already been used for sending e mail it is not necessary to create a new Profile The instructions for how to activate the Send Mail function in DSS Player Pro and create a Profile are shown below Start the DSS Player Pro Dictation Module and click Tools Options in the uoun Ie eye pue je SU 0 MOH 76 menu to open the Option Setting dialog box Click the Mail tab and select the Profile name you want to use If there is no Profile name go to the next step Click the Create The Setup Wizard runs and will list the Messaging applications that comply with MAPI For example if Groupware such as Lotus Notes Novell GroupWise or Microsoft Exchange is installed these applications will be listed Select Use the following information services and check one application from the list If you want to set up a dialup connection through an Internet service provider select Internet E mail in the list If you want to set up to use a LAN within your company also select Internet E mail in the list Note The Send Mail function does not work with AOL or Internet providers that cannot open
30. D screen on the recorder can display 6 different formats of information by pressing the DISPLAY button This helps review and confirm different recorder settings and file information File length Shows how long a file is uonewuoju Aejdsig a21 Time stamp Shows the year month and date that the file was recorded Time stamp Shows the time that the file was recorded Press the DISPLAY button The LCD display views will switch every time the DISPLAY button is pressed While in stop or playback mode When pressing Display the recorder will cycle through to If there is no file and will display alternately Esse HQ EH HQ wed wes te 135 iLi 1 35 iS FOLDER A i FOLDER A OOMOOS TIME amp DATE LENGTH 10M 19D 2004Y 27M58S 10 25AM Eee HQ Ewe HQ wed wed MRES iLi 1 35 ES FOLDER A i FOLDER A OOMOOS OOMOOS REC DATE REMAIN 3M 14D 2004Y 1H18M08S me HQ eH HQ wed we i 3S ERE EN FOLDER A gt FOLDER A OOMOOS OOMOOS REC TIME COMMENT 3M14D12 56 Current time and date Shows the current time and date During playback the TIME amp DATE or the counter appears Memory remaining Shows remaining recording time File comment Shows comment added to a file If there is no comment will appear If acomment contains many characters it will scroll horizontally to display the complete comment 48 While in record
31. DIGITAL VOICE RECORDER DS 2200 ONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder Please read these instructions for information about using the product correctly and safely Keep the instructions handy for future reference To ensure successful recordings we recommend that you test the record function and volume before use Table of Contents Table of Contents n se 2 Safe and Proper Usage nescence 4 General Precautions eee 4 Main Features 0 eee eee eeeneeeeeees 6 Card BASICS aseene 7 Identification of Parts eee 8 Inserting Batteries 10 Using the AC Adapter ssec 11 Setting Time Date TIME amp DATE 12 Inserting and Ejecting a Card 14 Recording 0 2 ceeseesscesseceesseteseeeneeessesneaeeens 16 Using the Variable Control Voice Actuator VCVA eses 18 Recording with External Microphone 20 Listening While Audio Is Recorded Recording Monitor 0 0 0 ee 21 Recording Modes REC MODE 22 Microphone Sensitivity 0 0 0 eee 23 Recording From Another Audio Device 24 PLAYING niis ernearen 26 Continuous Playback ALL PLAY 29 Auto Backspace review BACK SPACE ceeceeceeceeeteeneeeneee Noise Cancel Function Repeat Playback eee eeeeeeees BIASING i Axe he As det ieee ie die dartes 34 Locking Files LOCK ecer 36 Index Marks cesessesesecceseerereseersaeeeeeees 37 Alarm Playback Function ALA
32. E CANGEL ese HQ G3 FOLDER A O3M25S NOISE CANGEL 3 uolouny jaoued SION yoeqhe q yeadey eo Repeat Playback This function enables repeated playback of part of the file being played If the continuous playback function is used together two or more files can be repeatedly replayed as long as they are in the same folder Choose the file for Repeat Playback and press the PLAY button File playback begins 1 r Press the REPEAT button briefly at mv He the point you want to start Repeat a bios Playback AN FOLDER A REPEAT END flashes until you AEE designate the end point Press the REPEAT button briefly Ezag HQ D again at the position you want lit tad Repeat Playback to end S FOLDER A The recorder repeatedly plays back the Sanaos section between the start and the end positions until you cancel Repeat Playback If continuous playback is set to ON 1 P 29 the end position can be set to the extent of the last file in the folder Press the STOP button Repeat Playback is cancelled You can use Fast Playback and Slow Playback functions insert and delete index marks and use the Noise Cancel function Notes e If no end position is designated the end of the file becomes automatically the end position If continuous playback is set to ON the end of the last file in the folder is set to the end position and then repeat
33. Guided Tour Troubleshooting C 1997 2004 Olympus Corporation Connecting to Your PC Be sure to install the DSS Player software before connecting the recorder to the PC However if you do connect the recorder before or during the software installation the Add New Hardware Wizard appears cancel the wizard by pressing the Cancel button in the Wizard screen and then install or continue the installation of DSS Player software Connecting to your PC using the USB cable Insert the card into the card slot until it stops with a click and close the card cover Release the HOLD switch Insert end A of the USB cable to your PC s USB port or USB hub Confirm that the recorder is not in use before attaching end b of the USB cable to the terminal port of the recorder REMOTE is displayed on recorder if the USB cable is connected REMOTE Notes e NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will be destroyed e Refer to the user s manual for your PC regarding the USB port or USB hub on your PC e Be sure that you connect the USB cable either directly to the USB port on your PC or the self power AC adapter connection USB hub e Be sure to push the cable connector all the way in Otherwise the recorder may not operate properly e Release the HOLD switch e When the recorder is connected to a PC the power will be supplie
34. Manager 052200 052200 E romea Groene Groene rovero Ch rovere Cresteobae ConpetedDate Lerat le 0s220001 4ss 12 24703 62948PM 12 24103 6 30 00 PH 00 00 11 0522000245 12 24 03 630 11 PM 12 24 05 6 30 21 PN 00 00 08 D8220003 dss 12 25 03 12 43 10 12 25 03 12 43 10 00 00 00 ror TE 7 7 7 Play Control Bar Control buttons to play and stop voice files Dictation Folder Window Displays the directory structure of the DSS WMA WAVE Windows only and AIFF Macintosh only format files stored on your PC s hard disk Device Manager Window Displays the directory structure of the folders in the recorder Voice File List Box Displays the voice files in the folder selected in and 63 SOwWeN MOPUIM Download Voice Files from the Recorder There are 3 download options to transfer voice files from the recorder to the PC e Download Selected Files Download one or several voice files to your PC e Download Folders Download all the voice files in one folder e Download All Click the J4 icon and download all the voice files stored in the recorder to your PC The following is an explanation of Download Selected Files For explanations of Download Folders and Download All refer to Online Help 5 Download Selected Files Select the folder selected Select the voice file Select the voice file you would like to download from
35. POPS server addresses Microsoft Outlook Setup Wizard Select the information service s that you want to use with Microsoft Outlook Use the following information services Microsoft Exchange Server I intenet E mail C Manually configure information services trea Click the Next and follow the instructions on each screen When the Wizard is complete it returns to the Profile in the Option Setting dialog box Please make sure that the Profile name you have created using the Setup Wizard is displayed in the Option Setting dialog box If a different profile name is displayed switch to the Profile you have created Using the Recorder as a Reader Writer With the recorder connected to your PC you can download data from the card to your PC and upload data stored on your PC to the Card e You will need to install the Olympus DSS Player Software if you are using Windows 98 98SE Example Copying Data from PC to Card using Explorer or Finder Start Windows Connecting the recorder to your PC For the connection procedure refer to Connecting to Your PC using the USB cable 1 P 59 Open the Explorer or Finder window The recorder will appear as a removable drive icon Copy the data While the data are being written or copied the record play indicator lamp on the recorder will flash Notes e NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing
36. PORTANT gt CONFIDENTIAL gt input PRIVATE gt DON T FORGET gt THINGS TO DO gt MESSAGE gt CONVERSATION gt REPORT Large caps A gt B gt C gt D gt E gt F gt GQ gt H gt l gt J gt K gt L gt M gt N gt 0 gt P gt Q gt R gt S gt T gt U gt V gt W gt X gt Y gt Z Small caps a gt b gt c gt d gt e gt f gt g gt h gt i gt j gt k gt l gt m gt n gt 0 gt p gt q aa md Smd Ga ah Aaa aat Sa a Numerals 1 gt 2 gt 3 gt 4 gt 5 gt 6 gt 7 gt 8 gt 9 gt 0 Symbols gt gt gt l gt _ gt gt gt gt gt gt h Mn When you have finished setting the folder name press and hold the PLAY button for 1 second or longer This completes the folder naming procedure If you wish to continue assigning names to folders press the PLAY button and repeat the procedure from step 4 Press the STOP button to close the menu AINVN Y30704 s wey Japjoy Bulubissy Notes e The folder naming process ends automatically when the 12 character is set e If you input more than 12 characters OVER FLOW appears on the display e You can use a PC to easily change the folder names on the recorder P 69 44 Assigning File Comments COMMENT Comments of up to 100 characters can be added to each recorded file Comments and other file information such as date and time can help identify recordings without having to playback Press the FF or REW button to choose the file you want to comment setup Press and hold the MENU
37. RM 38 LCD Contrast Adjustment CONTRAST ee eeeeceeeeeeeeereeteeeeeatene 40 Backlight BACKLIGHT eeeeeeeeeees 41 Assigning Folder Names FOLDER NAME eene 42 Assigning File Comments COMMENT ooer Moving Files Across Folders re System Sounds BEEP sses LCD Display Information cee 48 Formatting the Card FORMAT 51 Menu LiSttscccceneaccnecetncetnvencnnteness 53 5 Managing Files on Your PC Using DSS Player Software 0 0 ee 54 Operating Environment Installing DSS Player Software 56 Uninstalling DSS Player Software 57 Using Online Help ceeeeeeeeeeeeeeeeeees 58 Connecting to Your PC eeeeseeeeenees 59 Running DSS Player Window Names ccccccccccccceceeessessstteeeee Download Voice Files from the Recordat yna ea iS 64 Play a Voice File s e 66 Upload Voice Files to the Recorder 67 Changing User ID Author ID ssas 68 Changing a Folder Name sse 69 Editing File Comment seee 69 Editing a Template eee 70 Send Voice Files with E mail 71 How to Install and Activate Mail Function 72 6 Using the Recorder as a Reader Writer Using the Recorder as a Reader Writer ccccceceeeseeeteeeees 77 7 Other Information Alarm Message List 0 eee Troubleshooting ce eee eee eee 80 Accessories optional 00 0 0 eee 81 Specifications sssr
38. S Player Pro to create an email with voice files attached To enable the Mail function refer How to Install and Activate Mail Function P 72 Select the voice file to be attached to the e mail Select the voice file you would like to attach to the e mail from the Voice File List Box To select more than one file hold either the Ctrl or Shift key and select files Open the window to send e mails From the Tools menu select Send Files to open the Confirm the contents to be transmitted window In this window enter the destination address title of the mail and the message as required Send the e mail Click the Send button to transmit the e mail Audio files are stored in the Message folder on the hard disk If you want to send a voice file by Confirm the contents to be transmitted v Delete Address Book v Delete SUBJECT Message Attached file i DS220001 dss Ed attaching it to e mail select the file from the Message folder The Message folder location can be found by selecting Options from the Tools menu Replaying Received Files The file can be replayed with DSS Player Lite even though the recipient does not have DSS Player Free DSS Player Lite can be downloaded from Olympus homepage http www olympusamerica com cpg_section cpg_downloads asp http cf olympus europa com consumer voice downloads downloads cfm Send Cancel
39. T flashes on the display FORMAT CONTRAST BEEP BACKLIGHT Press the PLAY button The LCD display contrast setup process begins Press the FF or REW button to set the contrast level You can adjust the LCD display contrast CONTRAST level from 1 to 12 LEVEL Og Initial setting 6 H Press the PLAY button to complete the setup screen Press the STOP buiton to close the menu Backlight BACKLIGHT The recorder display backlight is ON by default The display will lit for about 10 seconds when a button on the recorder is pressed The backlight feature can be turned off from the menu Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until BACKLIGHT flashes on the display BEEP EXT INPUT COMMENT Press the PLAY button The backlight setup process begins Press the FF or REW button to choose between ON and OFF ON Backlight is enabled BACKLIGHT OFF Backlight is disabled OFF Press the PLAY button to complete the setup screen Press the STOP buiton to close the menu 4 LHDITNO Va 1481929 AINVN Y30704 s wey Japjoy Bulubissy 42 Assigning Folder Names FOLDER NAME The 5 folders on the recorder Folder A to Folder E can be easily renamed The folder name is limited to 12 characters each Frequently used names such as dicta
40. U Press once Selects character to be input skips ahead by 5 characters Press and hold Quickly skips ahead in increments of 5 characters Use the two following methods to quickly find characters When the INDEX button is pressed the displayed character group example Uppercase lowercase template symbols will change and you can then press the FF or REW buttons to select characters Every time the MENU button is pressed it will skip ahead by 5 characters so you can quickly move closer to the character you want Currently displayed character gt Space gt DICT gt TODO A gt F K gt gt P U gt Z gt a7 gt f gt k gt p gt u gt z gt 1 gt 6 gt 7 gt 7 Space gt DICT TO DO If you press the DISPLAY button while a character other than one of the above appears you will skip to the closest forward character in the above cycle Pressing the DISPLAY button again will then cycle through every fifth character as shown above example If you press the DISPLAY button while MEMO is displayed TO DO will appear If you press the DISPLAY button while B is displayed F will appear AVN 430704 SeweN Jsepjo4 Bulubissy 43 Available characters Type of Characters Action Folder name DICT gt MEETING gt MEMO gt NOTE gt IDEA gt TO DO gt REMINDER gt input LECTURE SCHEDULE gt ARCHIVE Template File comment TOP PRIORITY gt PRIORITY gt IM
41. Y button to accept the month Changing the Time Date indicator flashes indicating the start of the Time Date setup process Follow the same steps starting at step 1 in Setting Time Date P 12 Set the date Press the FF button or REW button to set the date Press the PLAY button to accept the date Note If you press the STOP button during the setup operation the recorder will save the items that were set to that point ALVaRANWIL ereq ewlL Bums Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until TIME amp DATE flashes on the display ALL PLAY Press the PLAY button Time Date screen appears The hour lt FORMAT CONTRAST Press the STOP button to close the menu 13 pies e Bunoafg pue Bunsesu 14 Inserting and Ejecting a Card Inserting a Card Slide the card cover lock to the direction indicated by the arrow The card cover is unlocked and the message CARD COVER OPEN appears on the display When this message appears the power is switched off Face the card the correct way and insert it into the card slot as shown in the illustration e Insert the card keeping it straight e The card stops with a click when it is inserted all the way e Inserting the card the wrong way or at an angle could damage the contact area or cause the card to jam e If the card is
42. Y button to complete the setup screen Press the STOP button to close the menu Press the REW buiton while the file is being replayed Playback starts at the set point of seconds before Noise Cancel Function If recorded audio is difficult to understand because of noise adjust the Noise Cancel setting level Noise will be reduced in the file when its played back for better sound quality Press and hold the MENU button for 1 second or longer while the file is playing Displays currently set Noise Cancel level Press the MENU button again to choose a noise cancel level The levels switch in the following rotation OFF LOW HIGH If the display is already set to Noise Cancel start from step 2 Change the Noise Cancel level within 2 seconds otherwise the level is set at the displayed level and the display returns to its original view Notes e If you set it to LOW or HIGH the display flashes the Noise Cancel level for about 2 seconds when a file is played back e If you set Noise Cancel to LOW or HIGH the setting remains valid until it s set to OFF e If you set Noise Cancel to LOW or HIGH you cannot use the Fast Playback and Slow Playback functions e If Noise Cancel is used for files recorder in SHQ the files will be played in monaural mode eH HQ we MRES AS FOLDER A O3M25S NOIS
43. age recorded in a folder is saved as a Digital Speech Standard DSS file or a Windows Media Audio WMA file These five folders can be selectively used to distinguish the kind of recording for example Folder A might be used to store private information while Folder B might be dedicated to holding business information Up to 199 messages can be recorded per folder Microphone Press the FOLDER button to choose a folder The folder name is displayed Total number of recorded files in the folder Current file number Current folder Press the REC button to start recording The record play indicator lamp glows red Aim the microphone at the sound source When using the remote controller microphone for recording the indicator lamp and internal microphone of the recorder are switched off Current recording mode Recording time Remaining recording time Press the STOP button to stop recording 9H HQ olm 45 Ue m33 E FOLDER A oomo LENGTH Os are HQ E EN FOLDER A 00mo018 ___1H38Moes UOMOU0OH Notes A beep will sound when remaining recording time reaches 60 seconds 30 seconds and 10 seconds while recording MEMORY FULL or FOLDER FULL will be displayed when the memory or folder capacity is full Delete any unnecessary files before recording any further P 34 or transfer voice files to your computer using DSS Player Softwar
44. ble while the record play indicator lamp is flashing If you do the data on the card will get destroyed Changing a Folder Name Changing a folder name in the Voice Folder window You can change a folder name In the Voice File Window using the Rename Folder command from the File menu A folder name can be up to 20 characters long and cannot use A lt gt l Changing a folder name in the Device window Windows Right click the folder In the Device Window to be renamed select the Rename Folder and input the new folder name Macintosh Click the target folder name with the Ctrl key pressed down select the Rename Folder and input the new folder name The name of the folder on the recorder will be updated with the new folder name automatically Device Window folder names consist of a string of 8 or fewer alphanumeric characters Editing File Comments You can use a PC to create or edit file comments in DSS Player in the Edit Comments window and transfer them from the PC to the recorder You can also edit file comments imported from the recorder to a PC Choose the Edit Comments command from the Tools menu Files comments can use up to 100 alphanumerical characters and symbols Note NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will be destroyed s UBWWOD jl4 Bun pg 2wey sepjo4 e BulBueuD ln 69 Editing a Tem
45. button for 1 second or longer The menu opens P 53 Press the FF or REW button until COMMENT flashes on the display Press the PLAY button The file comment setup process begins Input the character If you will input characters using the recorder see step 6 of Assigning Folder Names P 42 If you will input characters using a computer see Editing File Comments P 69 When you have finished setting the file comments press and hold the PLAY bution for 1 second or longer This completes the file comment input procedure Press the STOP button to close the menu EXT INPUT FOEDER NAME ALARM oz N FOLDER A a Note In case of WMA files file comments can only be added to files recorded with Olympus recorders LNAWWO9 s UeWWOD 214 BuluBIssy gt 45 Moving Files Across Folders A recorded file can be transferred from one folder to another The file is added at the end of existing files in the destination folder Choose the file you want to move and play it Press and hold the FOLDER button for 1 HQ second or longer while the file is playing ott ta e MOVE appears on the display ola FOLDER A File to transfer Current folder 65 FOLDER B Destination folder Press the FF or REW button to choose a destination folder If you choose the current folder as the destination folder the selected file will move to the end of the ex
46. ce Complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation C Tested To Comply With FCC Standards FOR HOME OR OFFICE USE Canadian RFI This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations of the Canadian Department of Communications Cet appareil num rique ne d passe pas les limites de Cat gorie B pour les missions de bruit radio manant d appareils num riques tel que pr vu dans les R glements sur I Interf rence Radio du D partement Canadien des Communications CE mark indicates that this Lindication CE signifie que ce Das CE Zeichen best tigt die product complies with the id produit est conforme aux ubereinstimmug mit den European requirements for exigences concernant la s curit Europaischen Bestimmungen safety health environment and la sant l environnement et la f r Betriebssicherheit und customer protection protection du consommateur Umweltschutz P2 2989 01 AP0403
47. check mark on DSS Player Pro disappears Manual start Start Windows Administrator Internet My Documents or Low GO veers Kase Click the Start button then select All a W Windows Catalog W Windows Update Accessories Programs Q vrs erena All program menu will be displayed o wri AEN y Paint i Bl dictatig vodule instructions W E 05s 22urstructions Select Olympus DSS Player Pro then click Dictation Module Note If you connect the recorder before installing DSS Player the Add New Hardware Wizard dialog box will open If this happens click Cancel to exit the wizard then install DSS Player software 1 ejd ssa Buluuny le 6 saAelq ssd Buluuny 62 1 Start your Macintosh l I f Connect the recorder to your PC For cable connection instructions see Connecting to Your PC P 59 Double click the DSS Player for Y Mac folder The DSS Player for Mac folder opens aN DS 5 Double click DSS Player f DSS Player for Mac launches 600o Applications rosy 9 mm E Y A gt 1 of 22 items selected 93 3 MB available 2 Acrobat Reader 5 0 Address Book AppleScript 4 Calculator Chess Clock DSS Player for Mac iChat Image Capture g Z iMovie Internet Connect Internet Explorer x 7 So Note DSS Player for Mac does not have the automatic start function Window Names
48. d from the USB cable Dd Ano 0 BuoeuU0D en 59 Connecting to your PC using the cradle Place the recorder on the cradle Insert end A of the USB cable to your PC s USB port or USB hub Connect the end b of the USB cable to the cradle Make sure that the recorder is in the Stop mode and place it in the cradle Set the recorder vertically While pushing down the top of the recorder set the recorder on the cradle In this case make sure that concavity on the rear of the recorder fits convexity of PC REMOTE is displayed on recorder if the USB cable is connected Remove the recorder from the cradle Jd ANOA 0 Buljosuu0D Make sure that the recorder s record play indicator lamp isn t flashing and remove the recorder from the cradle Hold the cradle with your hand and raise the recorder from the top end to remove it from the hook as shown in the illustration Notes e Do not touch the connection point on the front of the cradle at the low end as that may cause bad connection e The cradle does not have the recharging function 60 Running DSS Player By default connecting the recorder to your PC will start the application automatically Disabling automatic start Right click the Device Detector icon in the System Tray in the lower right hand corner of the screen then select Select startup application Cick DSS Player The
49. der Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until ALL PLAY flashes on the display Press the PLAY button The Continuous Playback setup process begins Press the FF or REW button to choose between ON and OFF ON Continuous playback OFF Returns to normal playback mode Press the PLAY button to complete the setup screen Press the STOP button to close the menu BACK SPAGE TIME amp DATE FORMAT ALL PLAY OFF Note After the last file in the folder plays END appears on the screen and playback stops automatically AW 1d Tv 49eqAe q snonupuog 29 490 VdS WOVA Male Bdedsyoerg ony eo 30 Auto Backspace review BACK SPACE If itis necessary to repeatedly listen to the last phrase you can set the Auto Backspace function for either 1 or 2 seconds Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until BACK SPACE flashes on the display LOCK BACK SPACE ALL PLAY TIME amp DATE Press the PLAY button The Back Space setup process begins Press the FF or REW button to choose from OFF 1 SEC SKIP and 2 SEC SKIP BACK SPACE OFF Perform normal cueing 1 SEC SKIP Start playback from 1 second 2 SEC SKIP before 2 SEC SKIP Start playback from 2 seconds before Press the PLA
50. e P 64 In HQ and LP modes when the recording time reaches to the maximum recording time per file the recorder stops recording displaying MAXIMUM REC TIME If the card has remaining memory pressing the REC button starts recording again Recording functions Pause Recording Pause Press the REC button while recording gt REC PAUSE will flash on the display Resume Recording Press the REC button again gt Recording will resume at the point of interruption Note The recorder will time out after 10 minutes when left in REC PAUSE Bulpso00y 17 WADA 10N yy 3910A 04 U0D a qeLWeA ay Huish 18 Using the Variable Control Voice Actuator VCVA When the microphone senses that sounds have reached a preset threshold volume level the built in Variable Control Voice Actuator VCVA starts recording automatically and stops when the volume drops below the threshold level The VCVA feature help extend recording time and conserve memory by turning off recording during silent periods This helps make the playback with no lulls or dead space more efficient and convenient Press and hold the MENU button for 1 second or longer The menu opens 1 P 53 Press the FF or REW button until m VCVA flashes on the display Press the PLAY button The VCVA setup process begins Press the FF or REW button to choose i between ON and OFF ON Will start recording in
51. e it e you notice anything unusual when using the AC adapter such as abnormal noise heat smoke or a burning odor do not touch any of the exposed parts immediately disconnect the power supply plug from the power outlet and call your dealer or local Olympus representative for servicing Continued use of the AC adapter under these circumstances could result in electric shock fire or injury sainjeey ule Main Features The recorder stores highly compressed DSS and WMA format voice messages in xD Picture Card The recorder supports three recording modes HQ High Quality mode SP Standard Playback mode and LP Long Playback mode If a stereo microphone is used you can enjoy recording in SHQ Stereo High Quality mode P 22 The five folders can hold 199 files each for the maximum of 995 recordings P 16 You may assign your own names to folders P 42 Recorded files may be moved from one folder to another P 46 Has a built in Variable Control Voice Actuator VCVA function P 18 You can insert or delete index marks P 37 2 You can input file comments 1 gt P 45 The recorder has Fast Playback and Slow Playback functions to control playback speed 1 P 27 The large LCD screen with backlight can be easily read even in the dark The recorder has a Noise Cancel Function P 31 A Ear Mic Remote Controller Jack with switch over depending on the application
52. ed playback starts e If you pass the start or end position by pressing the REW or FF button Repeat Playback will be cancelled e To use this function briefly press the REPEAT button If you hold it 1 second or longer the Moving Files screen appears P 46 yoeghe g yeodoy Jeo 33 Erasing Erasing One File at a Time A selected file can be erased from a folder Press the FOLDER button to choose a folder Press the FF or REW button to w na choose the file you want to erase ot ag File to be erased AS FOLDER A OOMOOS LENGTH 1H27M58S Press the ERASE button D aa FILE ERASE flashes on the display for TW na approximately 8 seconds Y FOLDER A FILE ERASE Press the ERASE button once more when FILE ERASE is flashing Haa The display changes to FILE ERASE GS FOLDER A and erasing will start ERASE ERASE DONE is displayed when the file is nes erased File numbers will be reassigned PA DER A automatically 3 FOLI ERASE DONE 34 Erase All Files from a Folder All files in a folder can be erased simultaneously except for locked files P 36 Press the FOLDER button to eae HQ choose the folder you want to a tas erase all files AN FOLDER A OOMOOS Folder from which to erase files LENGTH 1H27M58S Press the ERASE button for 3 a J amp H seconds or longer E yE ALL ERASE fla
53. en used on non Olympus devices or that can t be accessed by this unit require formatting The card that comes with this unit and Olympus xD Picture Cards are preformatted and can be used immediately following purchase Press and hold the MENU button for 1 second or longer The menu opens 1 P 53 Press the FF or REW button until FORMAT flashes on the display TIME amp DATE FORMAT CONTRAST BEEP Press the PLAY button The formatting process is selected Press the FF or REW button to ss choose START FORMAT CANCEL Press the PLAY button aa DATA WILL BE CLEARED appears for approximately 2 seconds FORMAT DATA WILL BE CLEARED Press the FF or REW button again as to choose START SURE CANCEL START LVINHO4 Pied y Bulyeu04 LVINHOS p423 y Bupeunod 52 Press the PLAY button again as Formatting begins and an indicator flashes on the display f FORMAT DONE displays when formatting A ends FORMAT DONE Notes e Completion of Formatting may take about 1 minute Never do the following during this period Doing so may damage the data or card Removing the battery Detaching attaching the AC adapter whether or not the recorder is powered on Open the card cover When the recorder is formatted all the stored data including locked files are erased If
54. ey 38 Alarm Playback Function ALARM The alarm playback function can be set to play a selected file at a pre set time Press the FOLDER button to choose a folder Press the FF or REW button to choose the file to be played when the alarm sounds Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until ALARM flashes on the display Press the PLAY button The alarm playback setup process begins Press the FF or REW button to choose between ON and OFF ON Enables alarm playback OFF Disables alarm playback Press the PLAY button to complete the setup screen When you choose ON the hour indicator flashes When you choose OFF the alarm indicator disappears and finishes with step 12 ass FOLDER NAME VCVA REC MODE em ital on tes ial BN FOLDER A ALARM OFF wll brad 3 FOLDER A ALARM 56AM Press the FF or REW button to set the hour Press the PLAY button to accept the hour wll A The minute indicator flashes EN FOLDER A ALARM Press the FF or REW button to set 12 HRIA the minute Press the PLAY button to accept the minute Press the STOP button to close the menu An alarm tone will sound at the scheduled time Press any button while the alarm sounds to play the file you associated with the alarm 9 11 hi To enable alarm sound only To set
55. hone ME12 optional Dictation microphone This microphone is used to record your own voice while minimizing surrounding noise Notes e Do not insert or remove a microphone into or from the jack while recording e If an earphone is connected to the remote controller recording is not possible e If an earphone is connected to the remote controller EAR jack while recording recording will stop automatically Listening While Audio Is Recorded Recording Monitor If you start recording after inserting the earphone into the jack on the recorder you can hear the sound being recorded The sound volume on the recording monitor can be adjusted by pressing the VOL or VOL button Make sure that the recorder has stopped Connect the earphone to the jack on the recorder After recording is started you can hear the sound being recorded through the earphone Notes Recording cannot be monitored during recording with an external microphone Recording level cannot be controlled using the volume button When recording using the remote controller microphone recording cannot be monitored even though the earphone is connected to the EAR jack on the remote controller When using the earphones do NOT set the volume too high Listening at very high volume may lead to hearing loss s0j U0W Bulpsooey pepsoosey si olpny alym Burua ns 21 adaon 934 Sepo W Bulpsooay ns 22 Recording Modes REC
56. ile Name 0 05 0S220001 dss t DS220002 dss t DS220003 dss t DS220004 dss 6 41 NSPONNNR doe w s 3 3 E Author DS22 DS22 DS22 neo File number A serial number automatically assigned by a Digital Voice Recorder Author ID The ID that has been set on the recorder The default ID is DS2200 The Author ID Upload Voice Files to the Recorder DSS Player has a feature to enable you to upload voice files from your PC to the recorder Select the folder Select the folder that contains the voice file to upload from the Dictation Folder window Select the voice file Select the voice file to upload from the Voice File List Box Select the folder to upload From the Download menu select Upload Files or click the Upload icon Once the folder list box where the file is to be uploaded is displayed select the folder from which the file is to be uploaded Upload the voice file The voice file is uploaded to the recorder Upload complete v omy vownioag rower 5 Download Folder 4 m Download Folder D TER Download Folder E aaa Download All Ctrl Shift M 5 amp amp Dictation Folder Upload Files Til create amp Download Tray Edit amp Upload Templates Otr T 4 17200 A ai 5 4 17200 a irate Create amp Send Job Data 4 1 20 CB Folder D paea a i cA 4 1 20 CB Folder E WH DS220005dss DS22 Message Tray E Sent Items Device Manager
57. isting files in it Press the PLAY button to accept the mes HQ chosen destination folder wns The file is moved EN FOLDER A Siaplo4 Sssoloy S 4 BULON 1 MOVES FOLDER B 2 Transfer is complete when MOVE DONE appears e a i FOLDER B DONE Notes e If the destination folder is full a maximum of 199 files FOLDER FULL appears on the display and files cannot be transferred to it e The file transfer process is aborted if you press the STOP button or leave the recorder idle for 8 seconds 46 System Sounds BEEP The recorder beeps to alert you to button operations or warn you of errors System sounds may be turned off Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until BEEP flashes on the display Press the PLAY button The system sound setup process begins Press the FF or REW button to choose between ON and OFF ON System sounds are enabled OFF System sounds are disabled Press the PLAY button to complete the setup screen Press the STOP button to close the menu Note If the alarm playback function has been set the alarm will sound at the scheduled time even if system sounds are turned off CONTRAST BEEP BACKLIGHT EXT INPUT BEEP OFF dag spunos wejsis gt 4 LCD Display Information The LC
58. king setup process begins Press the FF or REW button to choose between ON and OFF ON Locks the file and prevents it from being erased OFF Unlocks the file and allows it to be erased Press the PLAY button to complete the setup screen Press the STOP button to close the menu REC MODE K010 BACK SPACE ALL PLAY a ED EY FOLDER A LOCK OFF Index Marks Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file Setting an Index Mark Press the INDEX button during m recording or playback to set an index la ta mark AN FOLDER A An index number appears on the display TS Hold the FF or REW button while playing a file The recorder stops for 1 second when it reaches the index mark Clearing an Index Mark Locate the index mark you want to clear Press the ERASE button while the index _ a number appears for approximately 2 w bag seconds on the display FOLDER A O3M25S The index mark is erased CLEAR Notes e Up to 16 index marks can be set in a file Attempting to set more index marks will cause INDEX FULL to appear on the display e Index marks cannot be set or cleared in a locked file P 36 e In case of WMA files index marks can only be placed in files recorded with Olympus recorders sie xepul 37 INYV IV uonouny yOeqQAe q w
59. nals Power Mac G3 233 MHz class processor or faster iMac iBook eMac Power Mac PowerBook The computer must support a standard USB port Mac OS 9 0 9 2 2 10 1 10 3 64 MB or more 128 MB or more is recommended 50 MB or more 2x or faster CD ROM CD R CD RW DVD ROM drive 800 x 600 pixels or more 256 colors or more One or more free ports Earphone output or speakers yu wuoaug Bunesado ln 55 alemyos 1aAe q SSq Bule sul 56 Installing DSS Player Software Before you connect your recorder to your PC you must first install the DSS Player software Make sure to exit all running applications eject the floppy disk if you are using one and logon as administrator if you are running Windows2000 XP Professional only or Mac OS X on the network CD Insert Olympus DSS Player CD into the CD ROM drive The installation program will start automatically If the installation program does not start automatically browse your CD ROM drive and execute setup exe The installation Language Selection dialog box appears Select the desired language Register user information Enter your name company name and license ID number serial number The license ID number is printed on the license ID card included inside the recorder package Click the Next button A confirmation dialog box appears click the Yes button Proceed with the installation according to the instructions on the screen
60. ording to the type of batteries used and the conditions of use Technical Assistance and Support DS 2200 is part of the Olympus Professional Dictation System Your dealer is trained to troubleshoot and fix many common problems that you may be having with this system If you encounter problems using your DS 2200 we recommend that you contact your Olympus Professional Dealer that sold you the system If your dealer cannot fix your problem please call our technical hotline number or send E mail For customers in the U S and Canada Phone 1 888 553 4448 E mail distec olympus com For customers in Europe E mail dss support olympus europa com uoddns pue souejsissy jeouyooy 83 OLYMPUS OLYMPUS CORPORATION Shinjuku Monolith 3 1 Nishi Shinjuku 2 chome Shinjuku ku Tokyo 163 0914 Japan Tel 03 3340 2111 OLYMPUS AMERICA INC Two Corporate Center Drive Melville NY 11747 3157 U S A Tel 1 800 622 6372 OLYMPUS EUROPA GMBH Premises Goods delivery Wendenstrasse 14 18 20097 Hamburg Germany Tel 040 237730 Letters Postfach 10 49 08 20034 Hamburg Germany OLYMPUS UK LTD 2 8 Honduras Street London EC1Y OTX United Kingdom Tel 020 7253 2772 http www olympus com Declaration of Conformity Model Number DS 2200 Trade Name DIGITAL VOICE RECORDER Responsible Party OLYMPUS AMERICA INC Address 2 Corporate Center Drive Melville NY 11747 3157 U S A Telephone Number 800 622 6372 This devi
61. plate You can edit folder name and file comment templates in DSS Player in the Edit amp Upload Templates window and transfer them to the recorder Templates downloaded from the recorder can also be edited Select Edit amp Upload Templates from Download to open the Edit and Upload Template window The maximum number of characters that can be entered is 8 characters for a folder name and 20 characters for a comment Edit and Upload Template Transfer edited x content to the Lg recorder Nol TOP PRIORITY DONT FORGET Upload to recorder No2 PRIORITY 7 THINGS TO DO j Save edited No3 IMPORTANT 8 MESSAGE content m Nod CONFIDENTIAL 9 CONVERSATION Read saved No5 PRIVATE REPORT content a D Folder name a No1 DICT Nos TO DO MIETET Delete edited 3 A content s No2 MEETING No7 REMINDER e Save F No3 MEMO Nog LECTURE Tonon ees No4 NOTE No9 SCHEDULE No5 IDEA No10 ARCHIVE Clear Load from recorder Upload All Clear All Cancel Load templates Transfer all comment Delete all changed Close the dialog from the recorder and folder information content box to the recorder Note NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will be destroyed 70 Send Voice Files with E mail When using MAPI Messaging Application Program Interface support e mail application program such as Windows Microsoft Outlook you can use DS
62. rd is full Connect the recorder to a PC and DOWNLOAD voice files toa PC You need to transfer the voice transfer the files to the PC Then FILES files to a PC delete the files on the recorder using the DSS Player MAXIMUM REC Maximum In HQ and LP modes when the If the card has remaining TIME recording time recording time reaches to the memory pressing the REC button maximum recording time per file the recorder stops recording starts recording again Message Meaning Explanation Action NO FILE No file No files were found in the Select another folder folder FORMAT Formatting error There was an error while Reformat the card P 51 ERROR formatting the card SAME FILE Same named file Tried to create or store a file Change the file name that has same name as a file in the folder SYSTEM System error System error detected in the This is a malfunction Contact ERROR recorder the place of purchase or Olympus Service Center for repair INSERT CARD No card There is no card inserted Insert a card P 14 CARD COVER Card cover is The card cover is not closed Close the card cover securely OPEN opened until it click P 14 s17 ebessoy wiely 19 BuljooyseaqnosL 80 Troubleshooting Symptom Nothing appears on the display Probable cause The batteries are not loaded properly Action Verify polarity is correct The batteries are dead Replace with new batteries P
63. rding mode Notes e Be sure to set the external input before connecting a connecting cord to the jack on the recorder Otherwise the input setting may be disabled e Disconnecting the connecting cord or switching off the recorder cancels the external input setting and resets it to the automatic switching mode To record sound using the connecting cord follow the procedure from step 1 again 891A9q Olpny JeyjOUY W014 BuIpiooey 25 Buikeld 26 Press the FOLDER button to choose folder Press the FF or REW button to choose the file that you want to play If you keep pressing the FF or REW button in stop mode the recorder continuously skips to the beginnings of files Press the PLAY button to start playback The record play indicator lamp glows green Current playback time Total recording time of the file being played Press the VOL or VOL button to select the proper sound volume The display shows the volume level You can choose between 0 to 30 Press the STOP button at any point you want to stop the playback Resume playback by pressing PLAY button again mewe HQ I has BY FOLDER A O OOMOOS LENGTH 27M58S Rese HQ weed HES EN FOLDER A OOM25S LENGTH 27588 Playback Operation How to Cancel functions Fast Press the PLAY button once while playing a file Press the PLAY button 2 times Playback The recorder plays back at appro
64. recordings prior testing and adjustment of the start stop actuation level is recommended oy HQ t 1353 HES FOLDER A O3M15S STANDBY DUUME E ay VCVA HQ EN FOLDER A 03M195 1 WADA JOVEN 2910A 10u09 qenen ayy Bursn ns 19 auoydoJol Jeu13 x3 YM Bulpsooey ns 20 Recording with External Microphone To enhance sound quality during recording use the stereo microphone ME51S or an optional external microphone If a stereo microphone is used recording in SHQ Stereo High Quality mode is possible Please note when a microphone is connected to the jack on the recorder the jack functional switch over is made automatically Stereo microphone ME51S Make sure that the recorder has stopped Connect to the jack on the recorder If an external microphone is connected to the jack on the recorder the built in microphone is disabled Applicable external microphones Stereo microphone ME50S optional ME51S When using a stereo microphone the recorder will switch over to SHQ mode automatically and recording in WMA format noise free sound can be accomplished Stereo recording is only possible in SHQ mode Remote controller microphone MR12 MR12 contains a non directional microphone With a clip you can attach the microphone on your jacket s pocket etc This microphone is used to record your voice or voices of people close to you Noise Cancellation microp
65. rogram to read lt Back Net gt Cancel Help A dialog box for setting up Microsoft Outlook appears This is the Wizard for creating a Profile See Step 3 in the following Activate Send Mail Function section 1 P 76 uonoung IEN ayealnoy pue e Su 0 MOH 73 uoloung Ie eyeAoY pue je Su 0 MOH 74 Installing Microsoft Outlook XP After installing Outlook XP double click the Mail icon in the Control Panel and then click the Show Profiles rere Data Files Change settings for the fles Outlook uses YR to store eemal messages and documents n r ata Fles Profiles Bi Setup mutiple profiles of e mail accounts and data files Typically you only need SS Click the Add i ey eee id Add Remove Propeties Copy When stating Microsoft Outlook use this profi Prompt for a profile to be used Always use this profile ean ES Hep Type the profile name and click OK x Ra w Create New Profile Cancel Profile Name Lotus Notes Select Add a new e mail account and click Next E mail Accounts 21x Add a new e mail account View or change existing e mail accounts Add a new directory or address book View or change existing directories or address books Select the server type that your e mail account will work with If you are going to use an MAPI compliant Workgroup system such a
66. s Lotus Notes or Novell GroupWise select Additional Server Types click Next and then go to Step 6 If you are planning to use an Internet service provider select POP3 server click Next and then go to Step 7 Please note that AOL cannot be used because AOL cannot open e mail servers the type of server your new e mail acount wil work with Microsoft Exchange Server Connect to an Exchange server to read e mail access public folders and share documents pops Connect i a POP3 e mail server to download mal C map Connect to an IMAP e mail server to download e mail and synchronize malbox folders C wre Connect to an HTTP e mail server such as Hotmail to download e mail and synchronize folders Additional Server Types Connect to another workgroup or Srd party mal server lt Back Newt gt Cancel If you select Additional Server Types you will see the following dialog box Click Next and follow the instructions on the screen and then go to Step 8 pes 1e type of server your new e mai acount wil work with ick apports thasa edna onal sarvar types Sle tha you want to connect to and cick Next Additional Server Types Fax Mall Transport If you select POP3 you will see the following dialog box Enter the necessary information and click More Settings User Information Incoming mall server POPS Outgoing mal server
67. shes on the display for ZS FOLDER A approximately 8 seconds _ Buisesg Press the ERASE button once more amet when ALL ERASE is flashing E The display changes to ALL ERASE and N FOLDER A erasing will start ERASE ERASE DONE is displayed when the files er are erased Locked files are reassigned file An numbers in ascending order 2100 00 G3 FOLDER A ERASE DONE Notes An erased file cannot be restored If the ERASE button is not pressed within the 8 seconds after FILE ERASE or ALL ERASE starts flashing the recorder will revert to stop status Completion of erasing may take about 10 seconds Never do the following during this period Doing so may damage the data or card Removing the battery Detaching attaching the AC adapter whether or not the recorder is powered on Open the card cover 35 4907 s l 4 Bupj907 36 Locking Files LOCK Locking a file keeps important data from being accidentally erased Locked files are not erased when you choose to erase all files from a folder P 35 Press the FOLDER button to choose a folder Press the FF or REW button to choose the file you want to lock Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until LOCK flashes on the display Press the PLAY button The file loc
68. the Voice File List Box To select more than one file hold either the Ctrl or Shift key and select files The illustration shows that one voice file is selected JOp1ODOY OY W014 S 4 2104A peojuMOG 64 From the Device Manager window select the folder LE Folder E pgjvoscuu amp amp Message Tray E Sent Items Device Manager that contains the voice file you would like to download f DS 2200 052200 The illustration shows that FOLDER A has been gt smn CB FOLDER B CE FOLDER C C FOLDER D CE FOLDER E Total of 5 messages gt gt gt Position Length 0 05 t File Name Author Work Type Created Da 7 t4 05220002 dss DS22 4 1 2004 12 v PLS220003dss D522 4 1 2004 12 7 7 g fD5220004 dss DS22 4 1 2004 12 From the Download menu click 3 Download the voice file dule DS 2200 DS2200 FOLDER A DS220001 dss Download Selected Files neem Voice Recognition Help Download Folder A q Download Folder B Download Folder m Download Folder D l Download Folder E 3 p Download Selected Files Download All Ctrl Shift M alder d Tray Edit amp Upload Templates Otr T er B i 4s H Create amp Send Job Data 4 1 er n Download complete Downloading Do not disconnect the USB cable while the record play indicator LED on the recorder is flashing Disconnecting the USB cable A when the recorder LED is flashing will result to Folder A in
69. the recorder 5 Button operation on remote controller 1 2 3 4 5 On Not The display goes off after the connected indication of the current time and date blinks for 2 seconds STOPS On Off The display goes off after the Normal operation If the recorder indication of the current time and stops after button operation the date blinks for 2 seconds display goes out 20 seconds later Off On Normal operation Button operation on the remote controller is invalid On Not If HOLD is applied during playback connected recording operation is disabled with the _ playback recording state unchanged On Off If HOLD is applied during playback Normal operation If the recorder Running recording operation is disabled with the stops after button operation the playback recording state unchanged display goes out 20 seconds later Off On Normal operation Button operation on the remote controller is invalid However the REC lamp is lit while the recorder is recording 1 Pressing any button makes clock display blink for 2 seconds but the recorder does not start 2 The recorder stops when playback completes or recording terminates due to no memory space Note The alarm will sound at the scheduled time even if the recorder is set to hold The recorder begins to play the file associated with the alarm when you press any button Formatting the Card FORMAT Formatting prepares cards for recording Cards that have be
70. tion DICT meeting MEETING and schedule GSCHEDULE are pre set in a template Press and hold the MENU button for 1 second or longer The menu opens P 53 Press the FF or REW button until FOLDER NAME flashes on the display COMMENT ALARM VCVA Press the PLAY button The folder name setup process begins Press the FF or REW button to D choose the folder you want to name FOLDER NAME 3 FOLDER A Press the PLAY button to accept the chosen folder Current character being entered FOLDER NAME a space is highlighted and blinks IN FUERA Press the FF or REW button to choose characters The recorder assigns the following buttons to inputting procedures Recorder buttons that are used to input characters Button Push Action PLAY Press once To input the selected character and advance the input position Press and hold Confirms folder name or file comment FF Press once Forward to next character in the character list Press and hold Scroll forward through the character list REW Press once Backward to previous character in the character list Press and hold Scroll backward through the character list FOLDER Returns to previous character ERASE To delete the flashing character INDEX Press once Switches between character groups types Press and hold Quickly cycles through the character groups types MEN
71. wing location System Folder Function Enhancement DSS 10USB Driver DSS 10USB Shim DSS 1USB Driver DSS 1USB Shim DSS FSUSB Driver DSS FSUSB Shim DSS USB Driver DSS USB Shim Delete the Help File Delete the DSS Player for Mac Help file in the following location System Folder Help aiemyos 13 ejd Ssa Busun Note Uninstallation does not erase the stored voice files 57 Using Online Help For information on the DSS Player usage and features refer to the online help To start online Help e Click the Start button then select All Programs Olympus DSS Player Pro Dictation Help e While DSS Player is running select the Help menu Contents e While DSS Player is running press F1 on the keyboard e While DSS Player is running choose DSS Player for Mac Help from the Help menu djaH euljuc Buisp Note Online Help is available after the DSS Player is installed 58 Help Topics Olympus DSS Player Pro Help Dictation Mod gt Contents Index Find Click a topic and then click Display Or click another tab such as Index B Welcome to Olympus DSS Player Pro QA Let s Get Started a DSS Player Pro Guided Tour Commands Other Features 5 2200 Specific Items Trouble Shooting Pint Cancel DSS Player for Mac Help D a A ax Kletke Welcome to DSS Player for Mac Let s get Started DSS Player for Mac
72. wing window appears select Corporate or Workgroup and click the Next 42 Outlook 98 Active Setup E mail Service Options C Internet Ony Renee arre rrea p aika kaipi mae Service Providers or E mail Servers using Intenet based stat for email delivery POP3 ae or IMAP C apa a Woga Configure Outlook to ipanle to p Eee Dereci Mail peat ienapes any combinatior C NoEmal Do not setup Outlook to read e mail I do not use email or use program to read e mail Bek cae Fa Follow the instructions on each screen Installing Microsoft Outlook 2000 After installing Outlook 2000 start the program When the following window appears click the Next Outlook 2000 Startup Outlook 2000 Startup elcome othe Oiloak 2000 startup wizard which val guide you through the process of configuring Outlook a e aes Select Corporate or Workgroup and click the Next Outlook 2000 Startup x E mail Service Options Internet Only Optimize Outlook to connect only to one or more Internet Service Providers or E mail Servers using Internet standards For e mal detvery POPS SMTP or IMAP Corporate or Workgroup Configure Outlook to connect to Microsoft Exchange Microsoft Mal 3 x 3rd party e mal services or any combinations of the above plus Internet mal C No E mad Do Pok setup Outlook to read emal T do not use ema or T tse another p
73. ximately 50 while fast playing back F PLAY faster than normal rate Playback returns to normal rate Slow Press the PLAY button once while fast playing back Press the PLAY button once while Playback The recorder plays back at approximately 25 slow playing back S PLAY slower than normal rate Playback returns to normal rate Cue Hold the FF button while playing a file Release the FF button CUE The recorder stops when it reaches the end of the Replays at the original speed file Continue pressing the FF button to proceed with the cue from the beginning of the next file Review Hold the REW button while playing a file Release the REW button REVIEW The recorder stops when it reaches the beginning Replays at the original speed of the file Continue pressing the REW button to proceed with the review from the end of the previous file Skipping to Press the FF button during playback fast playback or beginning slow playback of a file The next file is cued and playback starts at the original speed Press the REW button during playback fast playback or slow playback The file being played is cued and playback starts at the original speed 1 As in normal playback operations such as playback stop file cueing and index mark P 37 insertion are possible in fast playback and slow playback 2 If you keep pressing the FF or REW button in stop mode the recorder continuously skips to the

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