Wiley PowerPoint 2007 All-in-One Desk Reference For Dummies
Contents
1. By selecting and unselecting items on this menu you can decide what appears on the Status bar Status Bar Configuration View Indicator 2of 2 Theme Office Theme V Spell Check Language English U S Signatures Off m Information Management Polic Off Permissions Off Macro Playback lt i it To Page S ide2cf2 Office Theme English U S TTC SUE ae 00 100 Select or unselect these options to take command of the Status bar View Indicator In Normal view tells you which slide is displayed and how many slides are in your presentation I see no reason for jettisoning this one Theme Tells you which theme you selected for your presentation Spell Check Displays an icon that indicates whether spelling errors are found on a slide Book VII Chapter 1 julog19MOd Huizimojsn4 576 Changing Color Schemes Language Lists which language has been assigned to text you select This one is useful if yours is a polyglot presentation See Book II Chapter 4 Signatures Shows whether a digital signature has been assigned to this presentation Information Management Policy Declares whether information rights management services have been applied to this presentation Permissions Shows that only co workers given permission can view or edit the presentation View Shortcuts Displays the Normal Slide Sorter and Slide View but tons This one is2. essential Zoom Displays the Zoom box the percentage reading that you can click to see the Zoom dialog box This one is also essential Zoom Slider Displays the Zoom slider which you can slide to shrink or enlarge slides on your screen an essential item Fit to Page Displays the Fit to Page button in Normal view which enables you to enlarge or shrink the slide such that it fits the screen and you can see it better Changing Color Schemes a Qu Figure 1 5 shows three color schemes with which you can dress up PowerPoint Blue Silver and Black Which do you prefer Follow these steps to choose a color scheme for PowerPoint 1 Click the Office button and choose PowerPoint Options You see the PowerPoint Options dialog box 2 Click the Popular category 3 Open the Color Scheme drop down list and choose an option 4 Click OK How do you like your new get up Figure 1 5 Take your choice of these color schemes Blue top Silver middle or Black bottom Changing Color Schemes 577 19 0 Presentation4 Microsoft PowerPoint Oc Home Insert Design Animations Slide Show Review View Ca id 9 0 Presentation Microsoft PowerPoint Home Insert Design Animations Slide Show Review Preser Micros owerPoint Design Animations Slide Show Review View Looking Ahead Keep your eye on the ball Know where the ducks are Keep a stiff upper lip Watch for falling rocks Min
3. Chapter 1 Customizing PowerPoint In This Chapter Changing around the Quick Access toolbar Choosing what appears on the Status bar Choosing a PowerPoint color scheme short chapter describes a handful of things you can do to customize PowerPoint Don t be afraid to make like a software developer and change the program to your liking Many people are wary of retooling PowerPoint but you can always reverse the changes you make if you don t like them as I explain throughout this chapter This chapter shows how to put your favorite button commands on the Quick Access toolbar Instead of fishing around for your favorite commands you can assemble them on the Quick Access toolbar and locate them right away You also discover how to change around the Status bar and dress up PowerPoint in a new set of clothes Customizing the Quick Access Toolbar The Quick Access toolbar located in the upper left corner of the screen offers three important buttons Save Undo and Repeat No matter where you go in PowerPoint these buttons are ready and waiting on the Quick Access toolbar However which buttons appear on the Quick Access toolbar is entirely up to you You can put your favorite buttons on the tool bar and keep them within reach And if the Quick Access toolbar gets too big you can move it below the Ribbon as shown in Figure 1 1 Adding but tons to and removing buttons from the Quick Access toolbar is I m happy to repor
4. d the store Slide4 of 5 Theme 9 Book VII Chapter 1 julodJaMOgd Burziuio 578 Book PowerPoint for Power Users
5. lbar Above the Ribbon Minimize the Ribbon Placing the Quick Access toolbar above or below the Ribbon The Ribbon is the stretch of ground along the top of the screen where the tabs and buttons are found If your Quick Access toolbar is too large con sider placing it below the Ribbon not above it refer to Figure 1 1 Follow these instructions to place the Quick Access toolbar above or below the Ribbon Quick Access toolbar below the Ribbon Right click the toolbar and on the shortcut menu choose Show Quick Access Toolbar Below the Ribbon Quick Access toolbar above the Ribbon Right click the toolbar and on the shortcut menu choose Show Quick Access Toolbar Above the Ribbon refer to Figure 1 3 The PowerPoint Options dialog box offers a check box called Show Quick Access Toolbar below the Ribbon refer to Figure 1 2 You can select this check box as well to move the toolbar below the Ribbon Customizing the Status Bar 575 Customizing the Status Bar Figure 1 4 Right click the Status bar to customize it The Status bar along the bottom of the window gives you information about your presentation It tells you which slide you re looking at and the theme you chose for your presentation It also presents the View buttons the Fit to Page button and Zoom controls among other amenities To choose for yourself what appears on the Status bar right click it You see the pop up menu shown in Figure 1 4
6. re 1 2 x Canter Use this dialog box A9 Clear Formatting to add Ay Clear Wordart remove and wm Clipboard Rest reord er C Show Quick Access Toolbar below the Ribbon buttons Book VII Changing the order of buttons 20 Chapter 1 on the Quick Access toolbar Follow these steps to change the order of buttons on the Quick Access toolbar 2 52 oo 1 Right click any button or tab and choose Customize Quick Access gt Toolbar za The Customize category of the PowerPoint Options dialog box appears refer to Figure 1 2 2 Select the name of a button on the right side of the dialog box and click the Move Up or Move Down button 3 Repeat Step 2 until the buttons are in the right order 4 Click OK 5 14 Customizing the Quick Access Toolbar Figure 1 3 Right click a button or tab to remove it Removing buttons from the Quick Access toolbar Use one of these techniques to remove buttons from the Quick Access toolbar Right click a button on the toolbar and choose Remove from Quick Access Toolbar on the shortcut menu as shown in Figure 1 3 Right click any button or tab and choose Customize Quick Access Toolbar You see the Customize category of the PowerPoint Options dialog box refer to Figure 1 2 Select the button you want to remove on the right side of the dialog box and click the Remove button d9 u SB Remove from Quick A Toolbar usto Quick Acc Show Quick Access Too
7. t a piece of cake And moving the toolbar below the Ribbon is as easy as pie 572 Customizing the Quick Access Toolbar Figure 1 1 Merely by right clicking you can add a button to the Quick Access toolbar lt sentationd Microsoft PowerPoint a Home Insert Design Animations Slide Show Review View 4 Slide Sorter 2 Slide Master Ruler iz H t n rk z E amp Notes Page Handout Master Gridlines A Normal Zoom Fitto Color Grayscale New Switch Macros Z3 Slide Show E Notes Master Window Window L Windows Presentation dd to Quick Access Toolbar Customize Quick Access Toolbar Show Quick Access Toolbar Above the Ribbon Minimize the Ribbon Right click a button to add it to the toolbar The Quick Access toolbar below the Ribbon Adding buttons to the Quick Access toolbar Use one of these techniques to add buttons to the Quick Access toolbar Right click a button you want to see on the toolbar and choose Add to Quick Access Toolbar on the shortcut menu refer to Figure 1 1 You can also add a gallery to the toolbar by right clicking the gallery and choosing Add Gallery to Quick Access Toolbar Right click any button or tab and choose Customize Quick Access Toolbar on the shortcut menu You see the Customize category of the PowerPoint Options dialog box as shown in Figure 1 2 On the Choose Commands From drop down list select
8. the name of the tab with the button you want to add to the Quick Access toolbar Then select the button s name and click the Add button To restore the Quick Access toolbar to its original three buttons Save Undo and Repeat click the Reset button on the Customize tab of the PowerPoint Options dialog box refer to Figure 1 2 Unless you declare otherwise changes you make to the Quick Access tool bar apply to all the presentations you work on You can however construct a toolbar for a single presentation If your presentation requires choosing many commands that pertain to graphics for example you can load the Quick Access toolbar with commands from the Drawing Tools Format tab and make your work a little easier To alter the Quick Access toolbar for a single presentation go to the Customize category of the PowerPoint Options dialog box refer to Figure 1 2 open the Customize Quick Access Toolbar drop down list choose the name of your presentation and then start alter ing the toolbar Customizing the Quick Access Toolbar 573 Select a tab Select a button and click Add Hl Customize the Quick Acg ss Choose commands from Customize Quick Access Toolbar Home For all documents default Align Left Seve Align Right M Undo v E Align Text Q Repeat Bevel C Quick Print n B Bo 2 d Bold Bullets z Bullets and Numbering Remove c Figu
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