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Wiley Adobe Acrobat 8 PDF Bible

1. Ge Gas 4 Add some Edit tools While still in the More Tools window scroll to the Advanced Editing Toolbar One tool you ll use frequently in almost all editing sessions is the Select Object tool denoted with an arrowhead icon Click the check box for this tool Other tools won t be used under most circumstances such as the Movie tool Article tool Link tool and so on Uncheck all the tools you anticipate not using 5 Add the Spell Check tool Scroll to the Edit toolbar and check the Spell Check tool 6 Exit the More Tools window When certain about the tools you think you ll use in a given edit ing session click OK and all the toolbars open as floating toolbars 7 Open the Properties Bar Again open a context menu on the Toolbar Well and select Properties Bar from the menu options Note that this tool is not available in the More Tools window and needs to be opened from a context menu or the View Toolbars submenu 33 O Partl Welcome to Adobe Acrobat 8 Dock the toolbars After opening all the toolbars you want to use for a given editing session return to the Toolbar Well context menu and select Dock All Toolbars This command moves all the toolbars to the Toolbar Well as shown in Figure 1 37 CURE 1 37 O Toolbars docked in the Toolbar Well include the A File toolbar B Select amp Zoom toolbar C Advanced Editing toolbar D Edit to
2. FC URE 145 ccc Once Navigation panels have been docked in the Navigation pane they appear in a context menu opened from the Navigation pane Ul Articles Attachments Bookmarks Comments Content Destinations Elelds How To i Info Layers S Model Tree E3 Order D Pages J Signatures Tags Reset Panels Dock All Panels Hide Navigation Panel Buttons 39 Welcome to Adobe Acrobat The list includes the default panels If you select a default panel the Navigation pane opens and the panel is selected When you select a hidden panel in other words a panel other than those docked in the Navigation pane when you first launch Acrobat the panel opens in the Acrobat window as a floating palette with one or more panels contained in the window Drag a panel to the Navigation pane and it docks and then becomes visible in a context menu opened from the Navigation pane Articles The first of the hidden panels listed in the Navigation Panels submenu is Articles Choose View gt Navigation Panels Articles to open a floating palette Articles enable you to create article threads to help users follow passages of text in a logical reading order You won t find any new features added to the Article tool since Acrobat 5 j For information on creating article threads and managing them see Chapter 16 Content A palette designed for managing the structural content of PDF documents is found in the Co
3. o start off this large book on Adobe Acrobat lets first take a look at what Acrobat is and what PDF is and lets try to get a grasp on some of the many options you have for working with PDF files in Acrobat What Is Adobe Acrobat IN THIS CHAPTER Assuming you know little about Adobe Acrobat I start with a brief description of what Acrobat is and what it is not As I explain to people who ask about the product I usually define it as the most misunderstood application available today Most of us are familiar with the Adobe Reader software which is a product from Adobe Systems Incorporated that you can download free from the Adobe Web site www adobe com acrobat readermain htm1 You can also acquire the Adobe Reader from all the installation CD ROMs for other Adobe software You can even acquire Adobe Reader from other sources as long as the Adobe licensing requirements are distributed with the installer program The Adobe Reader however is not Adobe Acrobat Adobe Reader is a component of a much larger product family that has evolved through several iterations over more than a decade You re probably a little more sophisticated and realize there is a major difference between the applications noted previously and you may wonder why I even spend any time discussing the difference between Acrobat and Adobe Reader Unfortunately many people still believe that Adobe Acrobat is the free Adobe Reader program To add a little more confu
4. Acrobat Standard ships only with Acrobat Distiller These companion products are used to convert PostScript files to PDE create search indexes and author XML based forms CROSS REF Acrobat solutions are greatly extended with other supporting programs from Adobe Systems and many dif ferent third party vendors If Acrobat can t do the job chances are you can find a plug in or companion program to handle all you want to do with a PDF file For information related to Acrobat Distiller see Chapter 10 For more information on Acrobat Catalog see Chapter 6 For more information related to LiveCycle Designer see Chapter 35 EF For information related to Acrobat plug ins and companion products see Chapter 2 What Is PDF PDE short for Portable Document Format was developed by Adobe Systems as a unique format to be viewed through Acrobat viewers As the name implies it is portable which means the file you create on one com puter can be viewed with an Acrobat viewer on other computers handheld devices and on other platforms For example you can create a page layout on a Macintosh computer and convert it to a PDF file After the conversion this PDF document can be viewed on a Linux or Windows machine Multiplatform compliance to enable the exchange of files across different computers for example is one of the great values of PDF documents Getting to Know Adobe Acrobat So whats special about PDF and its multiplatform
5. 48 More help In addition to the help file that covers working in Acrobat some other help PDF files are located in the Help folder inside your Acrobat folder These help documents are specific to certain tasks such as pdfmark and Distiller parameters To view the help documents open your Acrobat folder and open the Help ENU folder The files are PDF documents and can be opened in any viewer Online help is available to you as well from Adobe Systems If you choose Help Online Support and select one of the submenu items your default Web browser launches and the Adobe Acrobat support page opens from Adobe s Web site This Web page links to pages that are continually updated so be certain to make frequent visits to the Acrobat Online help Web pages Getting to Know Adobe Acrobat When accessing Adobe s Online Support your Web browser opens in the foreground while Acrobat Professional remains open in the background When you finish viewing Web pages and quit your Web browser the Acrobat window returns to view Acrobat User Community Adobe Systems sponsors a user group forum and supports the development of user groups internationally Some of the worlds leading experts on Acrobat participate through providing tips articles and hosting blog sessions You can find some of the most up to date information at www acrobatusers com Open the Adobe Acrobat User Community Web page and the opening page appears as shown in Figure 1 56 Here
6. Ctrl F Document Properties Ctrl D Page Display Preferences 19 Welcome to Adobe Acrobat If you change tools in a toolbar and open a context menu the menu options change to reflect choices with that particular tool Likewise a context menu opened on a palette offers menu options respective to the palette as shown in Figure 1 15 iC URE 1 5 ccc When a palette is open in the Navigation pane and you open a context menu the menu options reflect tasks you can perform respective to the panel Bookmarks a B Untitled Untitled Untitled Go to Bookmark Print Page s Cut Delete Set Destination Rename Use Current Appearance as New Default Wrap Long Bookmarks Properties Opening a context menu on one of the icons in the Navigation pane opens a menu where you can add or remove panels from the pane Additionally you can hide the Navigation panel icons 18 by opening a context menu in the Navigation pane and select Hide Navigation Pane Buttons To bring back the Navigation Pane Buttons press F4 on your keyboard or select View Navigation Panels gt Show Navigation Pane Context menus are a great benefit during your Acrobat sessions and using them helps you work much faster Throughout this book I often make references to the different choices you have in selecting a tool or command In most incidences you find mention of context menus Be certain you know how to op
7. Pages Shift Ctrl D Crop Pages Shift Ctrl T Rotate Pages Shift CtrleR amp Scan to POF Optimize Scanned PDF OCR Text Recognition Reduce File Size Examine Document Add Bookmark Ctrl B Attach a File Comments menu Some new menu commands in the Comments menu shown in Figure 1 7 include Send for Shared Review Upload for Browser Based Review Search for Additional Services and a number of different export com mands for exporting comments to MS Word AutoCAD and to a data file SR For details on working with comment reviews see Chapter 21 For import export commands REF and all other commenting features see Chapter 20 ASA ccc The Comments menu offers commands specific to review and markups Comments Forms Tools Advanced Window Help Add Sticky Note Ctrl 6 Show Comment amp Markup Toolbar Z Show Comments List Comment View Comment amp Markup Tools Cy Attach for Email Review SH Send for Shared Review Upload for Browser Review Enable for Commenting in Adobe Reader Summarize Comments 6 Print with Comments Summary Ctrl T Migrate Comments Search for Additional Services Import Comments Export Comments to Word Export Comments to AutoCAD Export Comments to Data File amp amp Review Tracker 15 Welcome to Adobe Acrobat Forms menu The Forms menu shown in Figure 1 8 is new to Acrobat 8 Here you ll f
8. Toolbar Well the first time can be very intimidating As you poke around and possibly feel a little frus tration when trying to identify the right tool icon to select the right tool for the task at hand please realize that Acrobat is a multifaceted program serving a huge array of needs for different users Not all the tools and features are designed for use in a single Acrobat session You may be a PDF forms author and need only Basic tools Navigation tools Edit tools and Form tools In another session you may be a reviewer and only have need for the Comment and Markup tools You might be an eBook author and need to work with many features for creating and viewing eBooks or you might want to edit PDF pages and post modified PDFs on your Web site When learning all the tools and commands contained in Acrobat Professional be certain to look over all the chapters where tools are discussed Learn how to access toolbars and organize them in the Toolbar Well When you begin a new Acrobat session set up your environment so you can easily select a tool from tool bars you dock in the Toolbar Well As a starting point you can configure Acrobat to provide you with immediate feedback related to tools selection and keyboard shortcuts As you first start using Acrobat Professional follow the steps in the next section to help you customize your environment for more efficient editing and less frustration In this exam ple an environment for engaging in
9. You ll notice immediately that the familiar Status bar in Acrobat 8 is now absent This decision was made to provide more viewing area for document pages If you like having tools previously found in the Status bar in view don t worry I ll explain how to create a Status bar look in Chapter 5 m Icons in the Navigation pane Another obvious change in the user interface is the appearance of icons in the Navigation pane at the far left side of the Acrobat window Again this change was made to provide users more space in a crowded window In earlier versions of Acrobat we saw names for the Navigation panels such as Bookmarks Pages Security Comments Attachments and so on These names took up quite a bit of real estate especially if you loaded a number of additional Navigation panels made available by selecting View Navigation Panels and selecting a panel from the submenu After dragging a panel to the Navigation pane the panels quickly begin to crowd the available space By using icons you can easily store more individual panels in the Navigation pane If you want to begin to associate the icons with the Navigation panel names just open the SS View gt Navigation Panels menu All the Navigation panels are listed by icon and name including the default Navigation panels you see when you first launch Adobe Acrobat E Document windows with toolbars This user interface change was again made because of strong demand from users who wante
10. a par ticular company on all the computers in that company For example art department employees can use a layout application to create display ads and then convert them to PDF so that other departments can use the free Adobe Reader software to view and print those ads for approval The benefits of PDF viewing were initially recognized by workgroups in local office environments for elec tronic paper exchanges Today users have much more opportunity for global exchange of documents in many different ways As you look at Acrobat and discover some of the features available for document com ment and markup comparing documents support for layered files which adds much more functionality to Adobe Reader and preparing PDFs for screen readers you ll see how Acrobat and the PDF have evolved with new technologies ROS REF The term screen reader is used extensively throughout this book When you see a reference E SEREF to screen reader I m referring to either a hardware device or special software JAWS Kurzweil and so on used to convert visual information to audio format For more information on screen readers and making documents accessible to the readers see Chapter 25 G Document repurposing The computer revolution has left extraordinary volumes of data that were originally designed to be printed on paper on computer systems Going all the way back to UNIVAC the number crunching was handled by the computer and the expressi
11. called the Adobe Help Viewer The Acrohelp pdf file is a standard PDF document contained in the Acrobat folder Depending on which one you open you have some different methods for viewing and navigation Complete Acrobat 8 0 Help You open the Adobe Help Viewer window by selecting Help Complete Adobe Acrobat 8 0 Professional or Standard Help The Adobe Help Viewer contains three tabs appear in the top of the window as shown in Figure 1 54 Click the Contents tab to show bookmarks Index to see an alphabetical list of indexed top ics and Search to search for keywords Contents tab By default the Adobe Help Viewer document opens with the Contents tab exposed as shown in Figure 1 54 In the Navigation pane you ll find a table of contents for the document shown in a very similar manner to the way bookmarks are listed in a PDF document Click one of the bookmark topics listed in the Contents tab to see the respective bookmarked page in the Topic pane 46 Getting to Know Adobe Acrobat Search tab You can use the Search tab to find any word s in the help document Click the Search tab and the Navigation pane changes to display a field box where you type your search criteria Type one or more words in the field box and click Search The results then appear in the Search tab All text appearing in red is linked to the page that opens in the Topic pane ESES ccc The Adobe Help Viewer opens as a floating window with three tabs Contents f
12. compliance It s not so much an issue of viewing a page on one computer created from another computer that is impressive about PDE After all such popular pro grams as Microsoft Excel Microsoft Word Adobe Photoshop Adobe InDesign Adobe FrameMaker and Adobe Illustrator all have counterparts for multiplatform usage You can create a layout on one computer system and view the file on another system with the same software installed For example if you have Adobe InDesign installed on a Macintosh computer and you create an InDesign document that same file can be viewed on a PC with InDesign running under Windows In a perfect world you may think the capability to view documents across platforms is not so special Document viewing however is secondary to document integrity The preservation of the contents of a page is what makes the PDF so extraordinary To illustrate suppose you have an InDesign document created in Windows using fonts generic to Windows applications After its converted to PDE the document complete with graphics and fonts intact can be displayed and printed on other computer platforms And the other computer platforms don t need the fonts graphics or original authoring application to print the file with complete integrity This level of document integrity can come in handy in business environments where software purchases often reach quantum costs PDF documents eliminate the need to install all applications used within
13. contents of PDFs To hide the toolbars from view open a context menu from the Toolbar Well and choose Hide Toolbars When toolbars are hidden you won t have access to a context menu to get the toolbars back in view Instead choose View Toolbars Show Toolbars to make all toolbars reappear Note that using this menu command also hides toolbars E Hiding a single toolbar You can hide a toolbar after it has been undocked from the Toolbar Well Click the X in the top right corner of the toolbar Windows or the small circle on the top left side of the toolbar Macintosh to close it and it disappears from view From a context menu opened on any toolbar or the Toolbar Well you can open the toolbar and display it in the Acrobat window again Toolbars can also be hidden by using the More Tools window opening a context menu on the Toolbar Well and selecting a toolbar with a check mark to hide it and selecting tool bars in the View Toolbars submenu E Locking toolbars The vertical separator bar used to move toolbars disappears when you select Lock Toolbars from a context menu The toolbars cannot be inadvertently moved after you lock them To unlock the toolbars open a context menu and select Lock Toolbars again The check mark alongside the menu command becomes unchecked and the toolbars are unlocked in the Toolbar Well If the toolbars are locked and you drag an undocked toolbar on top of the Toolbar Well it won t dock You need
14. default view when you launch Acrobat contains several toolbars visible in the Toolbar Well You can remove various tool bars from the Well move them around the Acrobat window close them and add different toolbars to the Toolbar Well In addition to loading and unloading toolbars a new feature in Acrobat 8 permits you to add am or remove individual tools from any toolbar Before you learn how to add and remove individ ual teas let s first take a look at the Toolbar Well The Toolbar Well where the toolbars are contained is collapsed and expanded according to the number of toolbars you add to it When a toolbar is contained within the Toolbar Well it is said to be docked When a toolbar is dragged away from the Toolbar Well and rests atop the Acrobat window it is said to be undocked and appears as a floating toolbar Task buttons One of the many different toolbars in Acrobat is called the Tasks toolbar This toolbar houses various Task buttons In Figure 1 16 the tasks toolbar is shown with the label descriptions to describe each tools pur pose Task buttons differ a little from other tools in that they all support pull down menus where menu commands related to specific tasks are addressed CR aao The Tasks toolbar contains several Task buttons all containing pull down menus Tasks x k Q sse A sns BS rome P Revi amp comment The Tasks toolbar features commands for creating PDFs working with comments and revi
15. document page using a number of different zoom tools x E Acustsiee jrma rtpece 3 fal E Find toolbar Of all the default toolbars the Find toolbar shown in Figure 1 23 is the only one that does not have additional tools that can be added to the toolbar However a pull down menu exists for making choices to refine your search for words in an open PDF document For more information on searching PDFs see Chapter 6 cr aa ccc The Find toolbar is used for searching words in a PDF document Find x Managing default toolbars In addition to loading and unloading tools within toolbars the toolbars can be moved docked and undocked from the Toolbar Well Here s a list of some of the things you can do with the default toolbars and any other toolbars you decide to view Undocking toolbars Toolbars can be relocated from within the Toolbar Well to another area within the Acrobat window For example you might find it more convenient to move a toolbar you frequently access during an editing session so it is positioned at the bottom of the Document pane If so just place the cursor on top of the vertical separator bar adjacent to the first tool in a toolbar and drag it away from the Toolbar Well This vertical line is the hot spot used to select the toolbar instead of a tool in the group Clicking anywhere else in the toolbar selects a tool E Docking toolbars To dock a toolbar back in the Toolbar Well once
16. enables you to add both commenting and saving from data in Adobe Reader The Paper Capture command has changed names to Scan to PDF and a new command exists for optimizing scanned PDF files The OCR feature in Acrobat remains the same and is all available in the Text Recognition sub menu In addition to these new commands we find the Examine Document command and Manage embed ded index appearing in Acrobat 8 For information related to enabling PDFs for form data saving see Chapter 19 where all the enabling features are discussed For more information on examining documents take a look at Chapter 19 For more information on embedding index files look to Chapter 6 where I talk about search indexes and searching PDF files ESAE The View menu contains commands for viewing PDF documents and navigating through pages and different PDF files View Document Comments Forms Tools Go To Zoom d Page Display Rotate View Reading Mode Cul H Eull Screen Mode Ctri L Menu Bar F9 Toolbars 2 L_ Navigation Panels Grid Ctl U Snap to Grid Shift Ctrl U Rulers Ctrl R Guides Line Weights Ctri 5 Automatically Scroll Shift Ctrl H Read Out Loud 14 Getting to Know Adobe Acrobat The Document menu reflects several changes in Acrobat 8 Document Comments Forms Tools Header amp Footer Background Watermark gt Insert Pages Shift Ctri l Extract Pages Replace Pages Delete
17. options see Chapter 20 N Navigation pane The Navigation pane can be expanded or collapsed The view in Figure 1 1 is an expanded view where the Bookmarks panel is the active pane To open the Navigation pane you can click a panel to display the respective information associated with that panel in the expanded palette window Clicking again on the panel collapses the view You can also use the keyboard shortcut F4 to expand and collapse the Navigation pane O Document pane The Document pane is the container for PDF files you see in Acrobat When no file is open the Document pane is empty When you open a PDF document the document appears in the Document pane For more detail on specific menu commands tools and palettes see the related chapters to discover the different options available to you All of the items discussed here are explained in more depth in subsequent chapters Menus As with any program operating on a computer system that supports a Windows type of environment you ll notice menu commands at the top level of the Acrobat window Users of previous versions will notice that Acrobat 8 features an additional menu that contains commands specific to creating PDF forms If at first glance you don t see an option you used in Acrobat 7 poke around the menus None of the Acrobat 7 fea tures have been eliminated they may just be in a different place or referred to by a different name File menu The File menu is where you open an
18. relates to document acces sibility like the options available in the Tags panel The Order panel enables you to add tags to a document clear tags and reorder a page s contents to change a reading order that might be read aloud by a screen reader For information on working with the Order panel understanding screen readers and docu ment accessibility see Chapter 25 Tags Tagged PDF files provide more editing capability with PDF documents and the files can be made accessible to adaptive devices such as screen readers For adding editing and annotating tags in PDF documents use the Tags panel Together with the Content panel options you have much control over document accessibility To understand accessibility and the advantages of creating tagged PDF documents see amp Chapter 25 42 Getting to Know Adobe Acrobat Palette menus Each of the panels contains its own pull down menu When a panel is open in the Navigation pane or ina floating window select the Options down pointing arrow to open a pull down menu as shown in Figure 1 49 Menu commands found in panels may or may not be available from the top level menu bar Additionally some panels like the Attachments and Comments panels offer you several pull down menus FIGURE 149 ccc Palette Options menus provide menu commands specific to each palette function B Pages Insert Pages Extract Pages Replace Pages Delete Pages Cro
19. to distribute forms for an ad hoc data collection and enable the distributed forms for Adobe Reader users ECES To access the Forms toolbar open a context menu on the Toolbar Well and select Forms Forms x 9 ELL GS i af ectsyoe _ Zloistrnute For more information on using the Forms tools and the new tools added to Acrobat 8 see Chapters 33 and 34 Measuring tools The Measuring tools include the Distance tool used for measuring linear distances the Perimeter tool for measuring linear distances of angles and objects and an Area tool for measuring the surface area of objects The Measuring toolbar shown in Figure 1 30 might be used for examining measurements in engineering and scientific drawings For more information about using the Measuring tools see Chapter 24 x TT Perimeter Too Area Too l Object Data tool The Object Data tool see Figure 1 31 is used to select objects on a document page When you select an object that has object data associated with it the Object Data dialog box opens This dialog box contains object metadata such as creation date copyright information color mode resolution and other file attrib utes similar to the kind of metadata you can view in programs such as Microsoft Visio Microsoft Project and AutoDesk AutoCAD 30 Getting to Know Adobe Acrobat For a greater understanding about object and document metadata see Chapter 5 For informa tion on
20. tools are loaded in the File toolbar the Create PDF from web page and Attach a File tools are added to the toolbar In Figure 1 19 the default File toolbar appears on the left and the expanded File toolbar showing all tools appears on the right 23 O Partl Welcome to Adobe Acrobat 24 CUR 11 The File toolbar contains tools for document handling such as opening PDF documents saving documents and printing files File x J E pern G oroanzer G attach atic ihih sesch lems Page Navigation toolbar The default tools in the Page Navigation toolbar shown on the left in Figure 1 20 contain tools for moving back and forth between PDF document pages The numbers indicate what page you are currently viewing out of the total number of pages in the document When the toolbar is expanded to show all tools as you see on the right in Figure 1 20 the First Page Last Page Previous View and Next View tools are shown ESEA O The Page Navigation toolbar as the name implies contains tools for navigating document pages id di 12 Page Display toolbar The Page Display toolbar is the home of many different tools used for page viewing but only two of the tools appear in the default toolbar as shown in Figure 1 21 on the left When you first open Acrobat you see the Scrolling Pages and One Full Page tool After expanding the toolbar to show all tools as shown on the right in Figure 1 21 t
21. using the Object Data tool see Chapter 9 Cc ccc Use the Object Data tool to select objects and view file attributes associated with the selected object EROS SEREF Print Production tools The Print Production tools see Figure 1 32 enable you to make adjustments on the PDF or alter the con tent This toolbar contains tools for assigning traps pre flighting converting colors assigning color profiles adding crop marks cropping pages fixing hairlines transparency flattening and assigning Job Definitions CURE 132 O Z Use the Print Production tools to open dialog boxes where you can preview and change PDF documents to accom modate prepress and commercial printing x i For more information on using Print Production tools and preparing files for commercial print ing see Chapter 32 Redaction A new toolbar has been added to Acrobat 8 The Redaction tools are particularly helpful for users working in the legal industry who need to remove text content from documents to protect sensitive data such as the names of minors personal privacy information and data breeching security policies When you open the Redaction toolbar you ll see four tools to help you redact PDF documents as shown in Figure 1 33 CURE 133 ccc Redaction tools are used to remove sensitive information from PDF documents x Sy Apoy Redactions ve Redaction Properties Ey Search and Redact 7 For a complete explanation for re
22. window opens as shown in Figure 1 52 This window provides a number of different help items that ease you into the world of Acrobat and PDF When you first launch Acrobat 8 the Getting Started window opens Getting Started with Adobe Acrobat 8 Professional GETTING STARTED WITH ADOBE ACROBAT 8 PROFESSIONAL h ipu ue it 5P CREATE PDF COMBINE FILES EXPORT START MEETING Create en Adobe POF from Combine mukigte fas from Export POF fias to other fle Communicate and colaborate Office emal a web sta or various sources irto a srg formats and easily select test wath colleagues and customars from any Fle thet pers Peofessional icekng POF file and images Fer copying to eter opplearions SECURE SIGN FORMS REVIEW amp COMMENT Help contrel access to your Sign PDF fles to enhance the Create a PDF form disbioute Intiste a POF Ale review and documents integrity and euthenticty of k and collect the date partiopete uang Acrebat documents commentne tecls s N a Click any one of the eight buttons in the Getting Started window and another pane respective to your selec tion opens where help information is provided For more detail on the options in the Getting Started Window see Chapter 4 How To pane The How To panel appears in the Navigation pane Click the icon with a question mark and the How To pane opens The topics in the How To pane are similar to those in the welcome screen
23. 60x95 a iH obi o rom a e Seringas c OreFul Paas Side Page Cortines SingePags Twoo jf Two LpCevdinueue A C E Resetting toolbars You can position toolbars around the Acrobat window and return them to the default positions with one menu command This is particularly helpful if multiple users work on a single computer or you frequently change editing tasks that require using different tools during different editing sessions In many cases it s easier to reset toolbars to the original default view than open tools needed for a specific editing task To set toolbars to their defaults open a context menu from any toolbar or in the Toolbar Well by right clicking Ctrl clicking on Macintosh and select the menu item Reset Toolbars as shown in Figure 1 25 Alternately you can press Alt Option F8 26 Getting to Know Adobe Acrobat a To return toolbars back to the default view open a context menu from any toolbar or in the Toolbar Well and select Reset Toolbars Advanced Editing Comment amp Markup Edit File Find Forms Measuring Object Data Page Display Page Navigation Print Production Redaction Select amp Zoom Tasks Typewriter BEGI a a amp amp Properties Bar CultE Reset Toolbars N Alt F8 l Hide Toolbars F8 Lock Toolbars Button Labels gt More Tools Hiding all toolbars Toolbars can be hidden from view to offer you more room when editing a PDF document or browsing the
24. Bookmarks panel The second default panel appearing in the Navigation pane is the Bookmarks panel If bookmarks are contained in the PDF document they appear in the palette when the palette is open m For information related to creating bookmarks from authoring programs see Chapter 9 For information related to creating and managing bookmarks in Acrobat see Chapter 22 I Signatures panel If digital signatures are included in your PDF document they can be viewed in the Signatures panel REF For information related to digital signatures see Chapter 26 ate J How To The How To pane has been moved in Acrobat 8 to the Navigation pane In Acrobat 7 this pane appeared on the right side of the document window The How To pane contains some help information related to many common PDF editing tasks Users of previous versions of Acrobat will notice the How To pane has replaced the default appearance of the Layers pane K Page thumbnails When the Pages panel is opened page thumbnails of all the document pages appear within the Pages panel 11 Welcome to Adobe Acrobat L Attachments The Attachments pane is used to show all file attachments in a document ur FF To learn how to use file attachments see Chapter 12 ae 12 ahs M Comments panel When you open the Comments panel the display of comments and reviews is shown horizontally at the bottom of the Acrobat window x EE To learn how to use the Comments panel
25. Click a topic listed in the pane and a second screen opens in the pane providing another list of topics Click on a topic and help information is provided in the pane as shown in Figure 1 53 45 Welcome to Adobe Acrobat Click different topics in the How To pane in the Navigation pane to explore help information Create PDF From Acrobat Create from a file Create from a paper document Create from a web page Create from a dipboard image Create from scratch From Microsoft Office Create from Word Create from Excel Create from PowerPoint Acrobat help The How To window contains a select group of common Acrobat features about which you can find help within the listed topics on the Homepage However Acrobat is a monster program with many features and listing all the methods for working in the program is not the purpose of the How To help pane To browse through a comprehensive help guide you need to access a different document The comprehensive help guide contains more than 800 pages covering just about everything you want to know about Acrobat There are in essence two flavors of the Acrobat Help guide You can access the Complete Acrobat 8 0 Help docu ment by selecting Help gt Complete Adobe Acrobat 8 0 Professional or Standard Help or you can open the Acrohelp pdf file in Acrobat These two documents are different in that the Complete Acrobat Help doc ument is viewed in a separate executable application
26. PDFs and assistive devices The proposed new format is in the hands of the AIIMS Standards Board Committee that also pro posed the PDF X and PDF A standards and submitted them to the ISO People interested in par ticipating on the committee can find more information at www aiim org standards asp ID 27861 Looking at the New User Interface If you re an Acrobat user the first thing you ll notice when you launch Adobe Acrobat 8 or Adobe Reader 8 is a new appearance for the user interface UI Many changes have been made to the Acrobat window some Welcome to Adobe Acrobat of which you may like and others you may not I ll explain more about the user interface in later chapters where I discuss tools and viewing PDF documents For now let me share the reasons why Adobe has made the current significant changes to Acrobat 8 Adobe Systems is a company committed to user feedback and responding to user needs Most often we find changes being made in Acrobat and all of Adobe s products as the result of a demand by a significant number of users For instance you might wonder why a great feature is removed from one version of the product The answer may simply be that a number of IT managers were struggling with a security loophole caused by the feature The change in Acrobats user interface was made because of a large demand by enterprise users who want Acrobat to appear similar to other programs used such as the Office products
27. Standard or Professional and both viewers are the subject of the remaining chapters of this book Acrobat is the authoring application that provides you tools and commands for a host of features outlined in the fol lowing chapters If you haven t yet purchased a copy of Acrobat either the Standard version Windows only or the Professional version Windows and Macintosh you might want to look over Chapter 2 and observe some of the comparisons between the viewers If fewer tools and features suit your purpose you might find the Standard version satisfactory but remember Acrobat Standard is available only on Windows in version 8 Although some of the features differ between the viewers they both provide many features for editing enhancing printing and working with PDF documents Acrobat is an authoring application but it has one little feature that distinguishes it from almost any other authoring program Rather than starting from scratch and creating a new document in Acrobat your work flow usually involves converting a document created in just about any program to a Portable Document Format PDF file Once converted to PDF you use Acrobat to edit and refine the document add bells and whistles and interactivity or prepare it for professional printing In addition to the Acrobat program Acrobat Professional ships with companion programs such as Adobe Acrobat Distiller and Adobe Acrobat Catalog and Adobe LiveCycle Designer Windows only
28. a commenting session is used You can change the toolbars to meet needs in PDF editing or PDF creation or add tools for some other kind of work you do 32 Getting to Know Adobe Acrobat STEPS Setting up the Acrobat environment 1 Return to toolbar defaults Open Acrobat Position the cursor on any area in the Toolbar Well and right click to open a context menu Ctrl click for Macintosh and select Reset Toolbars 2 Open the More Tools window Open the More Tools menu From a context menu opened from the Toolbar Well select More Tools to open the More Tools window 3 Add the tools you intend to use to the Comment amp Markup toolbar This is a personal choice Look over all the Comment amp Markup tools and check just those tools you intend to use Be cer tain to check the box for the Comment amp Markup toolbar so the toolbar shows up when you leave the More Tools window See Figure 1 36 CURE 136 ccc The More Tools window More Tools amp LJ TR Touchup Reading Order Tool O ef Touchup Object Took Comment amp Markup Toolbar Sticky Note Text Edits amp Stamp Tool Highlight Text Tool l underline Text Tool Cross Out Text Tool CO attach a File as a Comment Ke Record Audio Comment o Paste Clipboard Image as Stamp Tool EX Callout Tool E Text Box Tool Cloud Tool J Arron Tool JS Line Tool Cl Rectangle Tool O Ova Tool G Polygon Line Tool Polygon Tool J Pencil Tool amp Pencil Eraser Tool
29. ading Order Tool I Touchlp Object Toot mment amp Markup Toolbar Sticky Note E Text Edits Stamp Tool Hohlight Text Tool l underline Text Tool Cross Out Text Tool O Gattach a File as a Comment C KP Record Audo Comment ER Callout Tool Text Box Tool Jaa gagarE OREARAS AI Place a check mark beside any tool to be shown in a toolbar docked in the Toolbar Well or opened as a floating toolbar Figure 1 17 shows you a small portion of available tools that appear in a scrollable window F Toolbars themselves can be shown or hidden using the More Tools window If you remove a sa check mark adjacent to a toolbar name to hide the toolbar the toolbar and all the tools are hidden even if the individual tools are all checked Yet another way to add and remove tools to and from toolbars is to simply open a context menu on a tool bar Right click Windows or Ctrl click Macintosh on a toolbar either docked in the Toolbar Well or as a floating toolbar and a pop up menu provides options for adding or removing tools to from that toolbar group In Figure 1 18 a context menu is opened on the Edit toolbar When Show Hide Tools is selected a sub menu displays all toolbars Select an item unchecked to open the respective toolbar or select a checked toolbar to remove hide it Note that hiding a toolbar is temporary and only hides the toolbar f
30. and Web browsers You may not agree but Adobe can only respond to the majority and the majority is asking for something similar to the look and feel of the current release Such changes require all of us to become familiar with some new ways to move around a document and become familiar with the way your documents appear in an Acrobat window As you can see in Figure 1 1 the Acrobat workplace has changed appearance For those familiar with earlier versions of Acrobat you ll notice some obvious changes in the user interface CURE cccccccccccccc The new Acrobat 8 user interface r it lew Documi Comments Forms Tools iced Window Help a E continere Ke dane re f sm 3 Fom GP Reven 8 Comment i Sl Hena Toot Gq oaas i FJ Sticky Note FE Teeeats e Al HR o7 y O Qm demm wap Apn fw ja That sight The i Sgn an abtin ngrotere Ieee digo ature fend canto gre iga dpa Syam in adin Digital sigs a derroeat pear We fia sed opero e Save Ao a So Daae tisieerused Sen dee o abt Agaa Seaton 8 59 x 1100n Getting to Know Adobe Acrobat m Color Scheme The Acrobat window has changed color because many users want to have more emphasis on the document page and less on the Acrobat workspace The contrast in color between the background Document pane color emphasizes document pages more when the pages are white White is the most common page color used by most users E Elimination of the Status Bar
31. ation and approved standards the computer industry would be chaotic Fortunately an international committee known as the International Organization for Standardization ISO develops and approves standards for the technical industry This international com mittee an entity apart from Adobe Systems has approved and developed substandards of the PDF format The PDF standards available now include the following E PDF X This standard is a subset of the PDF format used in the printing industry PDFs meeting PDF X compliance are typically reliable and theoretically can be accurately printed on almost any kind of PostScript device E PDF E This standard is a subset of the PDF format designed for engineers to insure that indus trial designs and drawings comply with a PDF standard E PDP A This standard is a subset of the PDF format used for archiving documents The standards committee wants to insure that the files you create today and save as PDF can be viewed by com puters many years in the future To do so the PDFs you create for archival purposes can be saved as PDF A documents E PDF UA Although as of this writing this subset of the PDF format is in an early draft stage you may be hearing more about it in the near future about one to two years from this writing The goal of this proposed new standard is to provide universal access UA to all users including those persons working with assistive devices see Chapter 25 for more on
32. can be selected and dragged to move it out of the Toolbar Well For information related to working with toolbars see the Tools and toolbars section later in sit this chapter D Floating toolbar Toolbars can be opened by accessing the More Tools drop down menu and selecting a toolbar name When a toolbar is opened it appears as a floating toolbar Floating tool bars can be docked in the Toolbar Well E Toolbar Well The Toolbar Well houses the toolbars You can drag toolbars away from the Toolbar Well or add other toolbars and expand the Toolbar Well to house your new additions When you drag a toolbar away from the Toolbar Well the toolbar is undocked and becomes a floating tool bar When you drag a floating toolbar and drop it in the Toolbar Well the toolbar becomes docked F Palette pull down menu Individual panels can be tucked away in the Navigation pane see Navigation pane later in this list or appear anywhere in the Acrobat window Each palette con tains its own menus accessible by clicking the down pointing arrow These menus are referred to as palette pull down menus in all subsequent chapters G Pages panel When you open the Pages panel you ll see thumbnail images of each page in your document and you ll find many page editing features available to you from the Pages panel palette pull down menu For information related to using the many options available in the Pages panel see Chapter 16 H
33. ch about bookmarks and how to navigate pages by clicking individual bookmarks in the palette To learn how to create and manage bookmarks and add actions see Chapter 17 How To The How To pane has been moved from where it appeared in Acrobat 6 and 7 In Acrobat 8 the How To pane is docked in the Navigation pane and its behavior is similar to other palettes Here you find help infor mation on some key Acrobat editing tasks Click the links shown in Figure 1 41 and the help information is displayed in the pane For more information on getting help in Acrobat see the section Accessing Help later in this mi chapter Signatures Digital signatures help you manage signed documents the Signatures panel enables you to perform tasks such as displaying signatures in the Signature pane verifying signatures clearing them deleting them and so on All these editing tasks with signatures are still available in Acrobat Professional as is signature valida tion which is also available in other Acrobat viewers For a complete description of creating and managing digital signatures see Chapter 26 fel Acrobat Essentials Ga ie Create PDF H Combine Files x Export ia Secure 4 z 5 Forms D Review amp Comment IQ Large scale Documents ES Print Production K2 Complete Acrobat 8 0 Help 37 Welcome to Adobe Acrobat Attachments Z The Attachments pane see Figure 1 42 in all Acrobat viewers i
34. commands z EAA O Bookmarks can be displayed in the Navigation pane when a file opens Pages Bi Delete Bookmarks x Options Insert Pages Extract Pages Replace Pages Delete Pages Crop Pages Rotate Pages Page Transitions Number Pages Print Pages Embed All Page Thumbnails Remove Embedded Page Thumbnails Reduce Page Thumbnails Enlarge Page Thumbnails Page Properties The second default palette panel in the Navigation pane is the Bookmark panel You can save PDF docu ments in a manner where the bookmarks are visible when the file opens in Acrobat A good example of such a file is a Help file When you open a file such as the Adobe Designer FormCalc file bookmarks are visible in an open Navigation pane as shown in Figure 1 40 You can open and close the Navigation panel by pressing F4 You can also grab the vertical separator bar at the right edge of the Navigation pane and move it left and right to size the pane E Bookmarks 36 B E Contents ef ef a Preface E What s in this guide E Who should read this guide Related documentation Introducing FormCale E About scripting in LiveCycle Designer Getting to Know Adobe Acrobat Bookmarks are navigation buttons that can launch a page a view or one of many different Action types similar to link and button actions Anyone familiar with Acrobat already knows mu
35. d Acrobat to appear similar to other Windows and Macintosh pro grams Although the view departs from Adobe s Creative Suite programs Adobe found more users of Acrobat working in Microsoft Office and Internet Web browsers Separate document windows with toolbars associated with each window was the demand and Adobe responded You can choose in a preference setting whether to view PDF documents with or without toolbars attached to each document Additional UI changes are discussed later in Chapter 5 along with some workarounds if you happen to prefer the old Acrobat viewer look Acrobat Environment Acrobat provides you with features such as menu commands toolbars and palettes to accomplish work for whatever goal you hope to achieve with PDF documents When you launch the program you see many of these features in the Acrobat window Just so you know what is being referred to when I discuss accessing a feature in Acrobat take a look at Figure 1 2 to understand the names used to describe the various areas of the new Acrobat workplace A Title bar By default the name of the file you open appears in the title bar The title appearing in the title bar can change according to an option for displaying the Document Title in the Initial View properties y For information related to Initial View and displaying Document Titles see Chapter 4 Welcome to Adobe Acrobat B Menu bar The menu bar contains all the top level menu commands Thes
36. d close documents create PDF files import and export certain data access print commands and find some other nifty new additions in Acrobat The Mac and Windows operat ing systems display recent files in different menus On the Mac in OS X you ll find recently viewed docu ments by choosing File Open Recent File This command opens a submenu where you can access recent documents On Windows a list of the recently viewed documents is located at the bottom of the File menu as shown in Figure 1 3 Note that a new menu command Start Meeting appears in the File menu This command gets amp you started with Adobe Breeze as I explain in Chapter 29 Getting to Know Adobe Acrobat a CURE Recently opened files in Windows appear at the bottom of the File menu Macintosh users can display a list of recently viewed files by choosing File gt Open Recent File File Edit View Document Comments Forms Too O Open Ctrl 0 Organizer Create PDE Combine Files i Start Meeting H Save CuleS Save As Shift Cul S Q Save as Certified Document pe Export gt Attach to Email f t Close Ctri Ww Properties Ctrl D Print Setup Shift Ctrl P P Print Ctrl P Q History 1 CA PDF Bible composite pdf 2 C Documents and Settings frontOnly ai 3 C Documents and Settings cover ai 4 C userGroupIDPopulated pdf 5 Ca AcrobatUserGroupBookmarked pdf Exit Ctrl Q Edit menu A
37. d more gt Learn mare What s New Blog Roum up gt How To gt Adobe interview Kawin Lynch cool things in Acrobat 8 How do print only the form VPP roduct Marketing Posted in Wisdom of the POF tield data 30 PM Knowdedce Worker Business oS Read answer Unil KWAAL My favonta new features in Acrobat 6 nate a gt Bead answer Nuts snd bolts of PDE forms i a How do set the viewing size as Keep up to date with your of a page with a link Apaqo Releases PDE Shank vonie news tenis Hold is tend 2006 6 00 P What s the best way to make a PDF trom Word ar coba 2 ars G Posted in Tea Padovas AUC Cam tnyperlink to a spectiic Tue Oct 3 2006 9 00 AM a page of a PDF file qton D C wE Read answer Goverment Group Tue Oct 3 2008 1 00 Pi Wily are menu Rems disabled when I send an Emaikbased review rs Baad answal Dallas Thu Oct 5 2003 4 20 Pre Johnson s PDF 49 Welcome to Adobe Acrobat Understanding Preferences Preferences enable you to customize your work sessions in Acrobat You can access a Preferences dialog box from within any Acrobat viewer and from within a Web browser when viewing PDFs as inline views A huge number of preferences exist that all relate to specific tool groups or task categories and it would not make as much sense to cover them here in the opening chapter as it would within chapters related to using tools and methods influ
38. daction and using the Redaction tools see Chapter 14 Typewriter toolbar The Typewriter tool was added to all Acrobat viewers in a maintenance upgrade during the Acrobat 7 life cycle This toolbar shown in Figure 1 34 contains tools for typing text on PDF documents It s particularly helpful when filling out PDF forms that don t have form fields 31 O Partl Welcome to Adobe Acrobat The Typewriter tool is used primarily for filling in forms that don t contain form fields Properties Bar You use the Properties Bar see Figure 1 35 in conjunction with several different tools After you create comments links buttons and similar content in a PDF document the selected comment link button and so on displays current properties such as colors fonts and line weights in the Properties Bar You can make changes in the Properties Bar without visiting the Properties dialog box You can quickly open the Properties Bar with a keyboard shortcut Ctrl 88 E or via a context menu opened on the Toolbar Well ESES ccc The Properties Bar offers a quick solution for editing item properties without the need for opening dialog boxes oud Toot Properties x 23 Nicee D Lio AYO Lins Ste 1 pt Line Thicknses oS Opaaty Author Owner Clkeeptool selscted Customizing the Acrobat workplace Whether you re an Acrobat pro or a new Acrobat user seeing all those toolbars loaded and scattered across the
39. ds to assist you in viewing documents CURE ccc The Window menu handles all the window views such as tiling cascading and splitting windows Window Help New Window Cascade Shift Ctrl J Tile Minimize All Windows Close All Shift Ctrl wW Split Spreadsheet Split D Full Screen Mode Ctrl 1 AcrobatUserGroupBookmarked pdf 2 PDF Bible composite pdf 3 RobotArm_3Ddemo2 pdf SECURED 4 ChengduLayoutSpreadsNoteButtons pdf 17 Welcome to Adobe Acrobat CROS i For information related to window views and the split window views see Chapter 5 SOR i Help menu The traditional help files added to your Acrobat folder at installation are found in the Help menu see Figure 1 12 Various online help support is also located in this menu You ll note that the Detect and Repair command found in earlier versions of Acrobat has changed to Repair Acrobat Installation ne For information related to Help documents and Help menus see the Accessing Help section OAS later in this chapter Submenus An extensive number of submenus appear in menus contained in the top level menu bar and from many different tools contained in toolbars Note that on individual toolbars you see a down pointing arrow Clicking the arrow opens a menu some menus contain submenus A submenu is denoted in Acrobat by a right pointing arrow on the right side of a given menu command as shown in Figure 1 13 Select a com mand with one of the
40. e Advanced menu see Figure 1 10 contains a collection of menu commands considered to be advanced Acrobat features A few of these tools are not available to users of Acrobat Standard such as Batch Processing the new Redaction tools in Acrobat 8 Professional and access to Acrobat Catalog A few changes 16 Getting to Know Adobe Acrobat have been made in this menu in Acrobat You ll notice the Security commands have changed a bit and a new command exists for enabling PDFs with Adobe Reader usage rights Also notice the Document Processing menu command From the submenu you find many command that were positioned directly under the Advanced command such as Batch Processing And JavaScript commands For more information on using the Redaction tools see Chapter 14 Advanced Window Help Sign amp Certify Security Security Settings Manage Trusted Identities Enable Usage Rights in Adobe Reader Print Production Redaction Document Processing Web Capture Accessibility ryryr ey PDF Optimizer I Preflight Shift Ctrl X Compare Documents afaik rh een For information related to Batch Processing see Chapters 18 and 36 For information on using So Acrobat Catalog see Chapter 6 For information on using all the security commands see Chapter 26 For information on enabling PDFs with Adobe Reader usage rights see Chapter 19 Window menu The Window menu see Figure 1 11 provides menu comman
41. e menu choices are also available from various actions associated with links and form fields when you choose the Execute a menu item command in the Actions Properties dialog box for links form fields and other features that permit associating an action with a command When viewing files showing toolbars and menus for each open document the Acrobat window appears as shown in Figure 1 2 This view can be toggled off in a preference setting CURE e cc The Acrobat Professional workplace contains menus toolbars and palettes F B A DC E E AcrobatUserGroupBookmarkbd pat il Edit iev Document mmer Nindow Hel E g ioen gejem E iC joen je E MOR oormrki k wilt Telephone Comminee Ineesnsr Mercwetip OQ Educates Putte Relators newniwenr O 8 0 x LLON 6 00 x 3 00in T For information related to link actions and the Execute a menu item command action type see Chapter 22 For more information on actions with form fields see Part VI For making prefer ence choices for viewing PDFs see Customizing the Acrobat Workplace later in this chapter 10 Getting to Know Adobe Acrobat C Toolbars A number of individual toolbars are nested below the menu bar When preferences are set to view toolbars attached to each open document you ll see multiple sets of toolbars Toolbars are marked with a vertical separator bar at the left side of the toolbar This bar
42. ed tools Some of the tools labeled in the menu commands are not referred to as advanced tools For clarity in this chapter though consider all the following toolbars as advanced toolbars You can use three methods for displaying toolbars not visible when you open Acrobat You can open the View Toolbars menu where you find a list of tools in submenus Select a submenu item to open a toolbar as a floating toolbar in the Acrobat window Another method is to open a context menu on the Toolbar Well and open toolbars from commands in the menu A third option and one that provides more options for viewing all tools and toolbars in a single window is to use the More Tools menu command when you open a context menu on the Toolbar Well As a matter of routine you should use this option when preparing an Acrobat session that requires you to use several tools and toolbars All tools except the Form tools Acrobat Professional only are accessible from the context menu Advanced Editing toolbar The Advanced Editing toolbar shown in Figure 1 26 is one you ll use in just about all Acrobat editing sessions Tools include the Select Object tool that is used to select content you add in Acrobat such as Getting to Know Adobe Acrobat comment markups and form fields The Article tool is used to create article threads the Crop Link 3D Movie and Sound tools follow The TouchUp Text tool is used to edit text on a page and the last tool is the TouchUp Object to
43. en a context menu in Acrobat on your computer For the remainder of this book I ll mention opening context menus without walking through the steps for how to open the menu Keyboard shortcuts Pressing one or more keys on your keyboard can also open menus and invoke different commands When you become familiar with keyboard shortcuts that perform the same function as when using a menu or con text menu you ll find yourself favoring this method for making different menu selections or grabbing a tool from a toolbar Fortunately you can learn as you work when it comes to memorizing keyboard shortcuts As Tm certain you know several shortcut combinations are noted in menu commands You can learn these shortcuts when you frequently use a particular command However the keyboard shortcuts you see in the menu commands are just a fraction of what is available in Acrobat for quick access to commands and tools For a complete list of all keyboard shortcuts look over the Complete Acrobat help document you open by selecting Help Complete Acrobat 8 0 Help Pressing a single key to access a tool requires you to have your Preferences set to accept single keystroke shortcuts See the steps for Setting up the Acrobat environment later in this chap ter for the proper Preferences settings 20 Getting to Know Adobe Acrobat Tools task buttons and toolbars Tools are grouped together in separate toolbars in the Toolbar Well below the menu bar The
44. enced by preference choices Some general things you should know about preferences is that they are contained in a dialog box as shown in Figure 1 57 You make a topic selection in the list on the left side of the dialog box and the related prefer ences are shown to the right side of the list You make choices for preferences by selecting check boxes or making menu selections from pull down menus When you complete making your preference choices click OK at the bottom of the dialog box Almost all the preferences you change in the Preferences dialog box are dynamic which means you don t need to quit Acrobat and relaunch the program for a preference choice to take effect Preferences remain in effect until you change them again If you quit Acrobat and relaunch the program the preferences you last made are honored by Acrobat However if for some reason the program crashes and you don t shut it down properly any new preference changes will not be recognized when the program is launched again ESEA ccc Press Ctrl 88 K to open the Preferences dialog box Click a category on the left and the choices are reflected to the left of the categories list Preferences g Categories Basic Tools Commenting a M Use sincle hey accelerators to access tools Documents E creste Inks framt Pul Sereen ee CI Meka Hand tool select van Page Display F Make Hand tocl read articles Jake Hand tool use mouse wisel zooming D T CMa
45. ews exporting PDFs to different formats securing PDFs working with forms and digitally signing PDFs The Tasks tool bar also features the new Task button containing commands for engaging in Acrobat Connect meetings You ll find all these features covered in many of the following chapters Loading and unloading tools The default tools you see in the Toolbar Well when you first open Acrobat is but a mere fraction of all the tools available to you Fortunately in Acrobat 8 a nifty new window has been added to the program to help you easily manage tools Its important to realize that you have toolbars and tools Tools appear as individual icons contained in a given toolbar You can choose to show only one tool in a toolbar or all the tools that belong to a given tool bar and anything in between The tools within toolbars can be added and deleted from the parent toolbar If you re familiar with earlier versions of Acrobat and you don t find tools loaded in the various toolbars your first stop is to open the More Tools menu at the top right corner of your screen Select More Tools from a context menu opened on the Toolbar Well and the More Tools window opens as shown in Figure 1 17 21 Welcome to Adobe Acrobat Open the More Tools window to show hide tools in toolbars a Advanced Editing Toolbar Ke Select Object Tool Ulartice Tool crop Tool Link Tool 50 Tool fi Movie Toot 4 Sound Tool BY TouchUp Text Tool Ff Touchup Re
46. ge range 47 Welcome to Adobe Acrobat Adobe LiveCycle Designer Adobe LiveCycle Designer is a separate executable program available to Acrobat Professional users on Windows only Designer is used for creating dynamic XML forms Designer also has a help document to assist you in learning the program To access the Help file select Help Adobe LiveCycle Designer Help or press the F1 key The help document shown in Figure 1 55 opens Under the help menu you find other help options for accessing the Designer How To window and opening a scripting notation in the Adobe LiveCycle Designer help document with a link to a Web page on Adobe s Web site where more information about Adobe LiveCycle Designer can be found In addition to menu com mands under the Help menu you have sample files contained in the Adobe LiveCycle Designer 8 0 folder Browse the folder contents to learn more about creating forms in LiveCycle Designer ic 5 ccc Press the F1 key in Adobe Designer to open the help document f 3 Adobe LiveCycle Designer Help vow Wide Locate ach onwor Print Options Contents Index Search Fayontas J gt Type intha wordi to sasaich for Insert sheet rambet I 2 welcome to adob Desig List Topica 4 Selact bogie Found 0 Welcome to Adobe LiveCycle Designer Tis Location Rerk Welcome to Adobe LveCycle Designer AN Adobe O Serch previous results haich infor words O Sench tiles crip
47. gh one button clicks or using the Save As command However many of these one button clicks still use the Distiller application in the background to create the PDF file You may not see Distiller launched when PDFs are created in the background but the program is working away o convert your authoring application document to a PDF file PostScript can be a problem solver for you and you may have an occasional need to use it even if your workflow does not require its use all the time The more you know about PostScript and Acrobat Distiller he more often you might be able to rescue problem files that don t seem to properly convert to PDE PDF versions Acrobat is now in version 8 The version number indicates the number of releases of the product PDF is a ile format and with it you ll also find a version number The PDF version relates to the specifications of the ile format for the end user it s usually not so important to understand all the specifications as much as it is o know what it does for you or what you can expect from it If you create PDF documents for users of older Acrobat viewers and use the newer PDF format your users may not be able to view your PDF files Conversely creating PDF files with the older version might prohibit you from using some newer features in he recent release PDF versions are typically referred to as Acrobat Compatibility A PDF version 1 7 file for example is an Acrobat 8 compatible file To understa
48. he Single Page Continuous Single Page Two Up Two Up Continuous Full Screen Mode Rotate Counterclockwise Rotate Clockwise and Line Weights tools are shown Users of earlier versions of Acrobat will note that the tool names for Single Page Continuous Continuous Facing and Facing Pages have changed names to Single Page Single page Continuous Two Up Continuous and Two Up respectively In addition these four tools previously appeared in a Status bar at the bottom of the Acrobat window in earlier versions of Acrobat In Acrobat 8 the Status bar has been eliminated and all tools appear at the top of the Acrobat window FIGURE 21 ccc The Page Display toolbar contains many tools used for page viewing Page Display x d L H H Faseen F Retste certarciockoiss T Relate Chockwies O Line veinte Select amp Zoom toolbar The tools in this group are used to select text images move the page in the Document pane and zoom in and out of pages in the Document pane The left side of Figure 1 22 shows the Select tool followed by the Hand tool then the Zoom Out Zoom In and Zoom Value tools When all tools are loaded the Actual Size Fit Width Fit Page Pan amp Zoom Window Loupe tool and Snapshot tool appear as shown in Figure 1 22 on the right Getting to Know Adobe Acrobat a ACR 22 ccc Select amp Zoom tools are used to select text images move a document around the Document pane copy selections and view the
49. ind a number of different com mands all used for working with PDF forms and Adobe Designer XML forms Windows The new Run Form Field Recognition command is not only a special treat for forms designers but it s one of the best new features added to Acrobat 8 The Forms menu new in Acrobat 8 contains commands specifically for working with forms Forms Tools Advanced Window H Create New Form f Edit Form in Acrobat Run Form Field Recognition Ca Distribute Form J Compile Returned Forms Manage Form Data wD EF Track Forms E Highlight Fields Clear Form tT For working with Acrobat PDF forms see Chapters 33 and 34 For understanding more about Adobe Designer and XML forms Windows only see Chapter 35 Tools menu The Tools menu see Figure 1 9 in Acrobat logically places access to many editing tools in a single conven ient menu You can access certain tools from the Acrobat toolbars explained in the section Tools and tool bars later in this chapter or you can use a context menu to access toolbars from the Acrobat Toolbar Well CURE o ccc The Tools menu contains a collection of tools accessed from submenus Select a tool group from the menu options to open a submenu Tools Advanced Window Help Comment amp Markup Select amp Zoom Advanced Editing Forms d Measuring Typewriter Object Data Customize Toolbars Advanced menu Th
50. ion for each tool s name Keep this option active until you are familiar with the tool names Understanding advanced toolbars The default toolbars represent a fraction of the tools available to you in Acrobat Many of the other toolbars remain hidden from view The reason for this is obvious when you load all the toolbars in the Toolbar Well You lose a lot of viewing real estate when all toolbars are docked in the Toolbar Well Unless you have a large display monitor or a second monitor working on a file in the Document pane when all toolbars are in view gives little room to see document pages Fortunately by managing the toolbars you can elect to show only the tools you want to work with and you can move them around the Acrobat window allowing for the best view You open toolbars from menu commands in the Tools menu or by opening a context menu If you re a sea soned Acrobat user your first encounter with Acrobat viewers 6 and above might be a bit frustrating if you don t know how to access the tools you want to use Where is that Form tool you may ask Don t worry it s there You just have to poke around and search for it or better yet look over the following descriptions to understand more about how these other tools are grouped into separate toolbars Opening advanced toolbars For the purpose of discussion I ll refer to the non default toolbars as advanced toolbars Acrobat does not refer to all these tools as advanc
51. ke Select tool salect imagas before text Batch Processing tse Fiod reschtion for Sgapshot tod mages 7 pteelsjinch Catalog Color Management z Corwart From PDE sap Corwart ToPOF Joo nnt show edk warming EETA Foms Tdertky Internationa alu Internet Z 5how page thumbnals n Pant dislag Javascript Men Enit pes Dowseis seats hosana 30 Cent passthrough 2odtSeriat when printing Messung 3D Meeting Apotication Rertup Mukmecdia E Shews splash sereen Mukimecis Trust New Document Use crly certfied plugins Curertly in Cerbfed Mode Yes Onine Services Reading Reviewing Search Saretu t Ok Cancal 50 If you find some operation in Acrobat not working as you think it should first take a look at the Preferences dialog box In many cases you ll find a check box or menu command not enabled to permit you to perform a task As you become familiar with specific tool groups and menu commands make a habit of routinely visiting the Preferences dialog box so you understand all the toggles and switches that affect tool and view ing behavior Getting to Know Adobe Acrobat Summary This chapter offers you a general introduction for working in both Acrobat Standard and Acrobat Professional and helps you understand the environment the user interface and some of the many new fea tures added to the commercial Acrobat products At the very least you should know how to go about find ing help when you first start working in the program S
52. l A Tool Tip describing the tool opens below the mouse cursor Comment amp wring x 7 ee OTY 3 tk Note Text Ecks A EY A SL O Oowettor Prenct toot whow lick the page with the Sticky Note tool to add a note at that location S 34 GROS B Getting to Know Adobe Acrobat As you become familiar with the tools you can return to the context menu opened from the Toolbar Well and choose Button Labels gt No Labels When No Labels is active your toolbars shrink and offer you more room in the Toolbar Well Palettes Other tools available to you in all Acrobat viewers are palettes Palettes are similar to toolbars in that they can be docked to a docking station called the Navigation pane they can be undocked and floated around the Acrobat window they can contain pull down menus for selecting more options a series of default palettes appears docked in the Navigation pane and you can open additional palettes from menu commands A couple distinctions between toolbars and palettes are that palettes can be placeholders for information and tools can appear inside a palette Whereas tools are used in the Document pane many palette opera tions take place directly in the palette Toolbars remain relatively fixed in size but palettes can be sized and stretched along the Acrobat window to provide you with more room to work within the palette or view the information contained within the palette In additio
53. n some palettes contain their own tools where edits can be made in the palette and dynamically reflected on the document page Palettes help you organize content view specific content across many pages and provide some tools for global editing of PDF files Default palettes As with toolbars Acrobat displays a series of palettes docked in a well when you first launch the program Palettes are contained in the Navigation pane along the left side of the Acrobat window By default the Navigation pane is collapsed however you can save PDF documents in such a manner where a palette expands when a file is opened in any Acrobat viewer These settings are document specific and can be tog gled on or off for individual PDF documents Pages Acrobat users have been familiar with the thumbnail view of each page since the early days of Acrobat A mini view of each page in the active PDF document is displayed in the Pages pane as shown in Figure 1 39 The Pages pane offers you menu options for arranging deleting inserting and editing pages in a number of ways You can zoom in to the thumbnail views as large or even larger than a page viewed in the Document pane For more information about setting opening views for palette displays see Chapter 4 35 Welcome to Adobe Acrobat Cc 3 O Thumbnails are found in the Pages pane in all Acrobat viewers The thumbnail view of document pages can be sized larger and smaller using context menu
54. nd how the PDF version relates to the Acrobat version simply add he digits of the PDF version together For example PDF version 1 4 is Acrobat 5 compatible 1 4 5 PDF version 1 5 is Acrobat 6 compatible and so on Getting to Know Adobe Acrobat i Each PDF version provides support for additional features Its not as important to know all the features enabled by one version as it is to know which PDF version you need to use For example to optimize a PDF file for printing you may need to use PDF version 1 3 Acrobat 4 compatible Or if you want to embed movie files in a PDF then you need to use an Acrobat 6 compatible file PDF version 1 5 Or you may want to add password security to a PDF that requires a newer Acrobat viewer to open a file using a pass word Rather than try to remember a long list of compatible features you are generally informed when one PDF version is needed over another as you work through editing PDFs in Acrobat In addition when you know your user audience and the version of Adobe Reader or Acrobat that users have installed on computers you ll know which Acrobat compatible version of a PDF to create Understanding PDF Standards PDF has been adopted as a standard file format in many industries including engineering legal manufac turing and prepress and printing Even the United States Federal Government has embraced PDF as a standard file format So what are standards Without regul
55. new feature won t go into all the tool names and explain their use now You ll find a complete description in Chapter 20 EE When you select the Comment amp Markup tools from the More Tools window and check the WAE boxes for all tools all the tools are loaded except the Paste a copied image as stamp tool To show hei tool in the Comment amp Markup toolbar open the Comment amp Markup toolbar and open a context menu on any tool in the toolbar Select Show All Tools and the Paste a copied image as stamp tool is added to the toolbar Edit toolbar The Edit toolbar is the home of a miscellaneous group of editing tools such as spell checking copy paste undo and redo See Figure 1 28 29 Welcome to Adobe Acrobat The Edit toolbar contains a miscellaneous selection of tools used for spell checking and editing Edt x biy Spet Check G Undo p Redo L Copy Forms toolbar Acrobat Professional only From a context menu in the Toolbar Well or the View Toolbars submenu select Forms toolbar to open the Forms tools The eight forms tools shown in Figure 1 29 opens where you can access tools to create form fields tT In addition to the same form tools you had available in Acrobat 7 a new tool is added to the toolbar to create bar code fields In addition two other new tools are added to the Forms tool bar The Edit Layout tool changes from a preview mode to a form editing mode and the Distribute tool used
56. now will be compatible with future operat ing systems PDF and Adobe PostScript The de facto standard for nearly all printing in the graphics industry has been Adobe PostScript While PostScript is still the dominant printing language this will slowly change because Adobe has recently announced support for PDF as the new print standard Okay so how does PostScript relate to PDF In the initial release of Acrobat all PDF conversion began with a file that was created as a PostScript file Users selected the Print command in an authoring program and printed the file to disk thus creating a PostScript file This file was then opened in the Acrobat Distiller program and Distiller converted the PostScript to a PDE Distiller is still a part of Acrobat In some cases creating a PDF from a PostScript file rather than through any of the many other means available may be preferable It could be that you have a problem with export ing to PDF from a program such as fonts not appearing embedded or you may need to create a PDF for a special purpose such as printing and prepress In such circumstances using Acrobat Distiller may be your best solution for generating a PDF document to properly suit the purpose For information related to printing PostScript files and using Acrobat Distiller see Chapter 10 Printing to PostScript and opening PostScript files in Distiller is used much less today because now so many programs support PDF creation throu
57. ntent panel When you choose View Navigation Panels Content the Content palette opens in a floating palette as shown in Figure 1 46 Content features help you reflow tagged PDF files and manipulate the structure of tagged documents CURa The Content palette opens in a floating palette where the structural content of the open file is reported 40 Options 3 Page 1 LA Annotations El fg Container lt Layer gt XObject Image w 555 h 702 EnablePDF forms and tal XObject Image w 555 h 702 E T Text EnablePOF forms and documents forAdobe Reader user Path T Text COMPREHENSIVEAUTHORITATIVEWHAT YOU NEED A Path T Text ONE HUNDRED PERCENTAdobeAcrobat PDF Path Path T Text With CD ROMONE HUNDRED PERCENT P Page 2 H Page 3 B Page 4 y For information on working with the Content palette and tagged PDF documents see Chapter 25 Getting to Know Adobe Acrobat Destinations Destinations work similarly to bookmarks in that specific views are captured and listed in the panel 4 Clicking a destination opens the associated page in the Document pane whereas clicking a bookmark opens the associated view page and zoom For information on creating destinations and managing them see Chapter 22 Fields The Fields panel enables you to manage form fields on Acrobat PDF forms You can list all form fields in the panel and execute menu commands fr
58. ol that is used to select content that was originally created in an authoring program and converted to PDF x OSS REF For more information about PDF editing using the Advanced Editing tools see the chapters in tiated Part Ill To learn more about the Link tool see Chapter 22 For using the Movie and Sound tools see Chapter 23 To learn how to use the TouchUp Order tool that follows the TouchUp Text tool see Chapter 25 CUR 26 ccc The Advanced Editing toolbar contains a miscellaneous group of tools used for many different editing functions Mae Y ee Comment amp Markup toolbar When you open either the View Toolbars submenu menus or a context menu on the Toolbar Well the first menu option after the default Advanced Editing toolbar is the Comment amp Markup toolbar Select the menu option and the Comment and Markup tools open in their own toolbar Open a context menu on the toolbar and select Add Remove Tools Show All Tools The toolbar appears as you see in Figure 1 27 when all tools are loaded CUR 27 ccc Open the Comment amp Markup toolbar and open a context menu on a tool and select Show All Tools to see all the comment and markup tools AS session from both the former Commenting and the Drawing amp Markup toolbars Acrobat 8 nests all these tools together nicely in a single toolbar This arrangement affords you the opportunity to view just those tools you commonly use in a review session a great
59. olbar E Comment amp Markup toolbar and F the Properties Bar Adobe Acrpbat Profesional Untitled weg T File Edit View Dpcument Comments Forms Tools Advanced Window Help 2x pl creste roe combine rres Glee E Stor meeting Q re Af m 5 Ferme P Renew s comment ORUA Ju the O Raok el k Uli Le lika J en ha O OOO A Z wW sew J ka Fie fhe Author Owner Tool Tips When you select All Labels from a context menu or preference setting you see tool descriptions on many ools However not all tools describe the tool with a label For example look at the Zoom In tool the plus symbol It should be apparent to you what the tool does by viewing the icon in the toolbar Other tools unctions however may not be so apparent from viewing the tool icons Fortunately you have some extra help in the form of Tool Tips To view a Tool Tip place the cursor over a tool in the Toolbar Well or on a oating toolbar and pause a moment before selecting the tool A Tool Tip appears inside a yellow box directly below the cursor with a label describing the tool In Figure 1 38 you can see the Tool Tip that appears when the cursor is placed over the Sticky Note tool As you move the cursor over different tools he Tool Tips change to reflect the description of the targeted tool ESES O Place the cursor over a tool and pause a moment before selecting the too
60. om the pull down menu and context menu opened from within the palette JEE For information about Acrobat forms see Part VI Info J The Info panel displays the x y position of the mouse cursor as you move it around the Document pane From this panel you can choose to display from among three different units of measure points inches millimeters centimeters and picas No changes have been made to the Info palette in Acrobat viewers For information on working with the Info panel see Chapter 4 Layers 2 If you create documents containing Adobe PDF layers the Layers palette permits you to toggle layer views and work with layer properties In Figure 1 47 the Layers palette is open showing visible and hidden layers EA The Layers palette enables you to manage layer visibility Guides and Grids To understand more about working with Adobe PDF layers see Chapter 24 41 Welcome to Adobe Acrobat Model Tree a The Model Tree palette lets you examine information related to 3D drawings You can review assets hide and show drawing parts toggle views review comments and more on 3D drawings In Figure 1 48 you can see the model tree shown for a 3D image FIGURE 1 48 1 48 The Model Tree palette is designed to work with 3D drawings Model Tree E Defautview K Meinview K Alternate K Nice Order You use the Order panel to manage reading order of documents This panel also
61. ome of the more important points discussed in this chapter include the following Adobe Acrobat is a multifaceted program designed to provide solutions for many different busi ness professionals Several types of Acrobat viewers exist ranging in features to suit different user needs The most sophisticated of the three viewers is Acrobat Professional now in version 8 Acrobat Standard offers fewer tools and menu commands than Acrobat Professional and is now available only on Windows PDE short for Portable Document Format was developed by Adobe Systems and was designed to exchange documents between computers and across computer platforms while maintaining file integrity The PDF language format has changed version numbers along with the Acrobat viewers The cur rent PDF version is 1 7 Tasks are performed through the use of menus tools and palettes that can be accessed through mouse selections and keyboard shortcuts The extensive list of tools appears in an abbreviated form when you open Acrobat and view the default toolbars You can open additional toolbars from menu commands or the new More Tools window You can dock toolbars in the Toolbar Well or float them around the Acrobat window Palettes are similar to toolbars in that they can be docked and undocked from a well called the Navigation pane Palettes contain pull down menus and some palettes contain tools You can customize the Acrobat workplace to suit your work style thro
62. on was the printed piece Today forms of expression have evolved to many different media No longer do people want to confine themselves to printed material Now in addition to publishing information on paper we use CD ROMs the Internet file exchanges and meeting sessions via the Internet between computers Sometimes we use motion video television and satellite broadcasts As high speed access evolves we ll see much larger bandwidths so real time communication will eventually become commonplace Technology will advance bringing many improvements to bandwidth performance and speed To enable the public to access the mountains of digital data held on computer systems in a true information super highway world files need to be converted to a common format A common file format would also enable new documents to be more easily repurposed to exploit the many forms of communication that we use today and expect to use tomorrow O Partl Welcome to Adobe Acrobat Acrobat Professional has added more tools for helping users repurpose documents Tools for repairing prob lem files downsizing file sizes porting files to a range of different devices and eliminating unnecessary data are part of the many features found in Acrobat Professional In addition the new PDF A format available in Acrobat 8 is designed specifically for archiving documents A standards committee has developed this for mat so documents viewed on computer systems 100 years from
63. or listing bookmarks Index for an alphabetical topic list and Search for keyword searches Adobe Help Viewer wot a amp GW Hbf Adobe Acrobat 8 Professional A Contents Index Search Home Page T Before you begin ADOBE ACROBAT 8 PROFESSIONAL T Workspace F Creating PDFs F Combining PDF contant Resources ane Ce What s new F Review and comment Forme Using Adobe Help acer Workspace Digital signatures FH Acewmsibility tags and reflow Editing POF Searching and indexing and 3D models H Color Management Printing 4 Print production tools An H Preflight Mote H IDF instructions i kadoen iirin Somes Index tab The Index tab is an alpha index of topics Click the text to open pages linked to the topics Navigating topics The arrows at the top of the Navigation pane enable you to move forward and back to the pages you view during your search The review history remains in memory until you close the document If you close the help file the review history is flushed from memory and you need to begin again to find information on the same topics On the right side of the Topic pane is a scroll bar Use the arrow keys and elevator bar to view documents as you do in any application document Printing topics The Print tool located at the top of the Navigation pane opens the Print dialog box In the Print dialog box you can choose to print a single page or a pa
64. p Pages Rotate Pages Set Page Transitions Number Pages Print Pages Embed All Page Thumbnails Remove Embedded Page Thumbnails Reduce Page Thumbnails Enlarge Page Thumbnails Context menus Context menus can display different options for palette choices depending on where you open a context menu If you move the cursor to an empty area when all text and objects in a palette are deselected and open a context menu the menu options may be different than when you select text or an object in a palette However this is not always the case because a few palettes provide you with the same options regardless of whether something is selected or not In Figure 1 50 a context menu is opened within the Bookmarks panel In this case you need to open the menu on a bookmark name If you attempt to open a context menu in an empty area in the pane no menu opens In Figure 1 51 a page in the Pages pane is selected and a context menu is opened on the page as shown on the left side of the figure On the right a context menu is opened in an empty area in the pages pane This figure illustrates the different menu options some panels have when selecting an object versus an open area in the pane 43 Welcome to Adobe Acrobat A context menu opened on a bookmark Bookmarks EE Passwords E Adobe Store E Orbitz B R e Go to Bookmark Print Page s af Cut Ctrl X Delete Set Destination Rename af U
65. removed drag the toolbar again by the vertical separator bar adjacent to the first tool on top of the Toolbar Well The toolbar snaps to an available position in the Well If you drop the toolbar between two other toolbars the toolbar you relocate back to the Toolbar Well snaps in position between the two docked toolbars Toolbars can also be docked vertically on the left and right sides of the Document pane and at the bottom of the Acrobat window below the status bar For example if you drag a toolbar to the left of the Navigation pane and release the mouse button the toolbar snaps to a docking station and the tools display vertically In Figure 1 24 you can see toolbars docked on the left A right B and bottom C of the Acrobat window with one floating toolbar D in the Document pane 25 O Partl Welcome to Adobe Acrobat Toolbars can be docked on all four sides of the Acrobat window and undocked from the Toolbar Well where they appear as floating toolbars D B Z Adobe Acrobat Professional PDF Bible composite pdf mo S File Edi Documen mments Forms T Atvancec Hely p Crete For gt comine res m Etani A are Asim E Forme P Review amp Comment i Coen geheie s Emai Pe Sect Tool 6 Hana Toat BR Merepee Zoom eas z a E R 4 ime i ile Gacomcet Soe R aj U 4 4 amp 4 Th F g7 ch oS A A o e l Oo With CD ROM LO 7
66. rom view in the Toolbar Well 22 Getting to Know Adobe Acrobat Open a context menu on a toolbar and select Show Hide Toolbars to open a submenu where all toolbars can be opened or temporarily closed Undi Redo k Show Hide Toolbars N Advanced Editing EX Spell Check Comment amp Markup Undo Edit Redo File L Copy Find Forms Show All Tools tToolb Measuring Reset Tocibar Object Data Page Display Page Navigation Print Production Redaction Select amp Zoom Tasks Typewriter SEREK More Tools aa amp amp Properties Bar CtrleE Reset Toolbars Alt F8 Hide Toolbars F8 Lock Toolbars Button Labels The Show Hide menu command in the context menu shown in Figure 1 18 provides the same commands you have available in the View Toolbars submenu Either of these menus provides you a quick and easy way to show and hide toolbars The last menu item in the context menu shown in Figure 1 18 is used to open the More Tools window where you can add remove tools among all toolbars Default toolbars When you launch Acrobat for the first time or you set the toolbars to the default view six different toolbars are docked in the Toolbar Well including the Tasks toolbar discussed earlier in this section The remaining default toolbars include m File toolbar These tools are used for general document handling The default File tools activate commands for Open Save Print and Email When all the
67. s shown in Figure 1 4 the traditional Cut Copy and Paste commands are located in the Edit menu along with other familiar commands from Acrobat 7 There are no changes to the Edit menu from Acrobat 7 CURE ccc The Edit menu contains the same commands found in Acrobat 7 Edit View Document Comments F Undo typing Ctrl Z Red ifte Ctrl 2 Cut CtrleX L Copy Ctrl C Paste Ctrl V Delete Copy File to Clipboard Select All Ctri A Deselect All Shift Ctri A Check Spelling Look Uy Find Ctrl F Search Shift Ctrl F Search Results We Preferences F 13 Welcome to Adobe Acrobat View menu The View menu see Figure 1 5 contains all the commands you ll use for viewing PDF documents An addi tion to the View menu is the Reading Mode command This command dismisses the Navigation pane and appears similar to the display you see when reading articles The Wireframe command has changed to Line Weights you see at the bottom of the menu r EF For more information on using Reading Mode see Chapter 5 Document menu The Document menu see Figure 1 6 contains a collection of commands specific to document handling Options in the Document menu have a few changes in Acrobat 8 compared to the options in Acrobat 7 Notice a new command Enable Features in Adobe Reader which appears in addition to Enable for Commenting and Analysis found in Acrobat 7 and used to enable PDFs for commenting in Reader This new command now
68. s used to display manage and extract file Sl attachments You can attach files in Acrobat Standard and Professional and extract file attachments using all Acrobat viewers including Adobe Reader ESA ccc The Attachments pane provides options for managing file attachments Attachments can be extracted from within Adobe Reader Name Ske SididesAcrodiric dd x 2 516 KB Wo Lote a 26 2 105P 6 915KB FE sidebsckorcund2 c1 4 26 2006 12 23 28 PM 53KB advencadAcrobetHandouts pof Ajaj 10 55 23 AM 996KB y For a complete description of adding file attachments to PDF documents see Chapter 15 For more on extracting attachments from within Adobe Reader see Chapter 3 Comments 5 The Comments palette shows you comments in an expanded horizontal view just like the Attachments pane When you click the Comments panel you ll notice a number of pull down menus signified by down pointing arrows at the top of the pane a list of comments that can be expanded and collapsed and a host of tools within the palette as shown in Figure 1 43 Cc 3 ccc The Comments palette 7 g Potions Page 1 gt Ted Padova Chapterl1_Text doc Ted Padova A nate created with the Note tool The popup note window appears with rm tT For a complete description of creating and managing comments see Chapters 20 and 21 Hidden panels As with toolbars you can choose to view additional panels through menu commands You can choose to displa
69. se Current Appearance as New Default v Wrap Long Bookmarks Properties Ctri When a page is selected in the Pages palette and a context menu is opened more menu choices are available than when no page is selected Insert Pages Embed All Page Thumbnails Extract Pages Remove Embedded Page Thumbnails Replace Pages Reduce Page Thumbnails Delete Pages Enlarge Page Thumbnails Crop Pages Rotate Pages Set Page Transitions Number Pages Print Pages Embed All Page Thumbnails Remove Embedded Page Thumbnails Reduce Page Thumbnails Enlarge Page Thumbnails Page Properties Accessing Help You can see the number of different commands and tools available in Acrobat are extraordinary and you haven t yet looked at all the submenu options or different preference options accessed from the top level menu bar With all these features available to you your initial Acrobat sessions can sometimes be over whelming Fortunately the great engineers and program designers at Adobe Systems thought about you and they decided to provide some help Help with learning more about Acrobat comes in several forms and you can choose from several help meth ods to find the one that works well in your workflow This section covers different options for getting help in an Acrobat session 44 Getting to Know Adobe Acrobat Getting Started in Acrobat When you first launch Acrobat the Getting Started
70. se arrows adjacent to the command name and a submenu opens In a few cases you can find nested submenus where another right pointing arrow may be visible in a submenu If you want to access the second submenu move the cursor to the menu option containing a right pointing arrow To make a selection from a submenu command move the cursor to the desired menu command When the menu command highlights click the mouse button to execute the command CR ccc The Help menu gives you access to Help information on selected topics as well as access to the complete Acrobat Help document 18 Help Complete Adobe Acrobat 8 Professional Help F1 Getting Started with Adobe Acrobat 8 Professional How To Online Support About Adobe Acrobat 8 Professional About Adobe Plug Ins Activation d Registration Repair Acrobat Installation Digital Editions 3 Adobe Online Services Check for Updates Getting to Know Adobe Acrobat To access a submenu move the cursor to the command containing a right pointing arrow and slide the cursor over to the submenu options Click the desired command in the submenu to execute the command S Al EA Odour A arrow toot 4 Line toot C Rectangle tool oval My Stamps Dynamic Sign Here REVISED Standard Business gt 4 36 am Sep 19 2006 avori usc Revised Paste Clipboard St Tool amp e Clipboard Image as Stamp Too REVIEWED Create Cus
71. sion Adobe continues to market several Acrobat prod ucts in the Acrobat family While Adobe Reader remains a free download from Adobe Systems there are three additional commercial viewers Acrobat Standard Acrobat Professional and Acrobat 3D With the release of Acrobat 8 Acrobat Standard is now offered only to Windows users and has been dropped from the Macintosh version As I talk about Adobe Acrobat in this chapter and About Adobe Acrobat Understanding PDF Understanding PDF standards Taking a look at the new user interface Looking at the Acrobat workplace Getting help About Preferences Welcome to Adobe Acrobat throughout the book I m referring to Acrobat Professional for both Windows and Macintosh and Acrobat Standard for Windows users only Where the two programs differ in features I point them out I also men tion when a feature is only available in Acrobat Professional my There are distinctions between the Acrobat Standard product Windows and the Acrobat Professional product in terms of tools and commands Most editing tasks can be handled in either viewer however Acrobat Professional does provide more editing features than Acrobat Standard Throughout this book I delineate the differences and point out when an Acrobat Professional feature cannot be accomplished in Acrobat Standard Adobe Acrobat either Standard or Professional in version 8 is the upgrade from Adobe Acrobat 7
72. to first unlock the toolbars before you can redock them Additionally you need to unlock toolbars in order to use the Reset Toolbars command in a Toolbar Well context menu to return tools and toolbars back to the default position 27 Welcome to Adobe Acrobat 28 F You can also lock toolbars that are undocked outside of the Toolbar Well The separator bar on the toolbar disappears on floating toolbars the same as it does for toolbars docked in the Toolbar Well However locking undocked toolbars does not prevent you from moving them around the Acrobat win dow You can click and drag the title bar for any undocked toolbar and move it to another location E Setting new toolbar defaults If you decide to reposition your toolbars and want to keep them fixed as new defaults Acrobat can do so for you automatically Move the toolbars to the desired locations and go about your work When you quit Acrobat and reopen the program the toolbar positions remain as you last arranged them Unfortunately Acrobat does not have a Save Workspace command like you find in several Adobe Creative Suite applications Wan If you are unfamiliar with many Acrobat tools you can change the tool labels to show you a more descriptive label for each tool that offers you a hint of what the tool does To show more descriptive labels open a context menu on the Acrobat Toolbar Well and choose Show Button Labels All Labels The toolbars expand and show a text descript
73. tom Stamp By Ted Padova at 4 36 am Sep 19 2006 Manage Stamps Reviewed Show Stamps Palette RECEIVED By Ted Padova at 4 36 am Sep 19 2006 Received APPROVED By Ted at 4 36 am Sep 19 2006 Approved Wiley Publishing CONFIDENTIAL Confidential Context menus Wherever you are in the Acrobat window the toolbars palettes Document pane or the Help menus you can gain quick access to menu items related to your task by opening a context menu Context menus pop up in an area where you either click the right button on the mouse or use an appropriate key modifier In Windows right click the mouse button to open a context menu On a Macintosh when not using a two button mouse press the Control key and click the mouse button Context menu options relate to the partic ular tool you have selected from a toolbar By default the Hand tool is selected when you launch Acrobat and open a PDF document When you right click the mouse button Windows or Ctrl click Macintosh a context menu pops up where you click the mouse as shown in Figure 1 14 CURE a ccc With the Hand tool selected right clicking Windows or Ctrl clicking Macintosh the mouse button opens a con text menu From the menu scroll the list and select the desired menu command Add Sticky Note S Add Bookmark Ctrl B h amp Select Tool Hand Tool 2 Marquee Zoom Previous View Alt Left Arrow Rotate Clockwise i Print Ctrl P P Search Shift
74. ugh the use of different preference choices When preferences palettes and toolbars are changed from their default views the new views are saved when you quit your Acrobat session They remain unchanged until you change them again or reset them to defaults Acrobat Professional provides you extensive assistance through the use of help documents You can gain immediate help on selected topics through choices in the How To pane or by expanding your list of categories to seek help in the Complete Acrobat 8 0 Help window In addition to help documents Adobe sponsors the development of local Adobe Acrobat user groups worldwide To learn more visit www acrobatusers com Preferences are settings that apply globally to Acrobat and influence the behavior of tools and menu commands 51
75. y a number of other panels in the Acrobat window and dock them in the Navigation pane To open a hidden panel choose View Navigation Panels From the submenu you ll find all the panels available In Figure 1 44 the list shows Navigation panels available in Acrobat Professional Another way to access the Navigation panels is through a context menu Right click Windows or Ctrl click Macintosh on the Navigation pane and a menu shows all the Navigation Panels In order to see the panels you must first open them from the Navigation Panels submenu and dock them in the Navigation pane Once the panels have been docked they appear in a context menu as shown in Figure 1 45 38 Getting to Know Adobe Acrobat CR 4 ccc Open the Navigation Panels menu and a submenu displays all Navigation panels View Document Comments Forms Tools Advanced Window Help gt swe Asin B roms Go To Zoom Page Display Rotate View Reading Mode Eull Screen Mode Menu Bar Toolbars 1 Navigation Panels Grid Snap to Grid Rulers Guides Line Weights Automatically Scroll Read Out Loud Cul H Ctrl L gt Uf Articles Ctrleu Attachments shiftscuisy Bookmarks Ctrl R Comments Content Ctrle5 Destinations 5 Eields HowTo lt p Info Shift Ctrl H w Layers 2S Model Tree ES Order D Pages Signatures Tags Show Navigation Pane Reset Panels Dock All Panels Hand Tool E 396
76. you ll find an easy to use Web site filled with many tips and solutions If you re interested in learning more about Acrobat you may find a user group close to your home If not you can become one of the many people who start a local user group You ll find great support from Adobe if you want to start a group To learn more about the location of user groups and how to go about starting one search the Adobe Acrobat User Community Web site ESES ccc Log on to www acrobatusers com to find up to date information on Acrobat and PDF E Acrobat User Community Microsoft Internet Explorer Gow File Edit View Favorites Tools Help Fd Google M Gsh amp Ghobloded SF chock autounk Jetoi fad opon Acres bitp hwwas acrobetusers coms MPE Adobe Acrobat sign up Login i J MM IIT USER GROUPS NEWS ARTICLES BLOGS HOW TO RESOURCES ABOUT US Announcing Acrobat 8 para AE Get the latest information on Acrobat 8 Share your opinions Ask questions We ra your 1 resource for raviews intariaws articles blog posts and more Read an intartew win Kenn Lynch vice president of product marketing for the Knowledge Worker Business Unit et Adobe Discover Ted Padova s top 10 favorite new features Or read Kurt Foss averiew of Acrobat 3 Check back frequently for news information Join us September 19 for one of three Special Acrobat online meatngs to learn more sooutthe exciting naw Testures in Acrobat B Rea

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