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Philips Fax with answering machine and DECT PPF685E

1. cou hk Wn Deleting an Entry 1 Press OK L1JL6 and OK 2 Using 4 y select the entry which you would like to de lete 3 Confirm with OK 4 Confirm DELETE YES with OK Groups You can combine several telephone book entries into a group A message is sent to all members of this group in succession Adding Group Entries 1 Press OK L1JL3 and OK 2 Use 4 y to select the group you would like to create 3 Confirm with OK You can add entries to the group display the members of the group delete the group or send a fax to the group 4 Using 4 y select ADD MEMBER 5 Confirm with OK Use 4 y to select the entry you would like to add to the group 7 Confirm with OK 8 Repeat steps 4 to 6 group 9 Press STOP to end the input to add additional entries to the oo Group Entries Press OK L1JL3J and OK Use 4 y to select the group you would like to display Confirm with OK Using 4 y select WIEL MEMBERS Confirm with OK Page through the entries of the group with 4 y Nou hh WN Press STOP twice to return to the starting mode Deleting Individual or All Group Entries Deleting an Individual Entry 1 Press OK L1JL3 J and OK 2 Using 4 y select the group from which you would like to delete entries Confirm with OK Using 4 y select DELETE MEMBER Confirm with OK Using 4 y select the entry which you would like to
2. FINE RESOL PHOTO lt Calling the SMS menu function is not supported in all countries and networks Numeric keypad Inputting digits characters and special characters Press briefly Toggling between the list of the last 10 dialled numbers redial list press and hold List of last ten callers caller list 1 Dialling with the handset replaced hands free R Press briefly insert short line interruption Hook Flash as office index on PABX or for calling special func tions in the public telephone network PSTN long press Inserting dialling pause stor c START Con OE Overview 3 Initial Operation Contained in the Packing Inserting Paper Device Before you can receive documents or make copies you must load paper into the device Please use only appropriate paper Telephone hand pap y approp pap e ep D in standard format A4 210 x 297 millimetre preferably Spiral cable for telephone handset 80 g m Follow the specifications in the technical data 4 Paper tray p Separate the paper sheets by fanning them out then Mains cable with plug country specific E align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets Telephone cable with plug country specific of paper from being drawn in all at once Q Charging station Three bat
3. SMS messages seas nnen Ia up to 30 SMS messages Cordless Telephone Batteries anenun ea elo nee AAA NiMH Walle tearen isinin aa RRi up to 10 hours Stand by perlodsinamosaan usun up to 120 hours R ngen aiie einusinni up to 50m in buildings PEITTEEN EEN up to 300 m in open air Paper Capacity ei eriaren Aa E E 50 sheets A4 210x297 mm 0 07 0 11 mm 60 90 g m Size Document Feeder Capacity oesi siteerasi et sE EE 10 sheets Breadth 148 212mm Wenptlaszcnsccttessercarustssscastreestvvcen T 100 600 mm Thickniess 143 savannas 0 06 0 15 mm Fax TYPE ee ie EAE EA Group 3 Compatibility iss sscacsisssrrsscassesdevenniccstssssseiess Data compression Modulation cceceeeeeeeees V 17 V 21 V 27ter V 29 Transmission speed ceeeeeeeeeseeseeeeeseeeees 14 400 bps Technical specifications subject to change with out notice CE The CE symbol confirms conformity with the EU direc tives that apply to the device Declaration of Conformity DoC Hereby Sagem Communications Austria GmbH declares that this PPF 685 PPF695 is in compliance with the essential requirements and other relevant provi sions of Directive 1999 5 EC You can find the complete Declaration of Conformity on our website www sagem ca at doc ENERGY STAR As a participant in the ENERGY STAR programme Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR
4. p Press i and L6 to print a list of all functions and 6 SMS settings of your device SJC Sending SMS sisisi page 32 6 JL2 Reading SMS eeeeeeeeeeeseesteeeeeeee page 33 1 Telephone book 6 JL3 Printing SMS wo eeeeseeeeeeeeee page 34 Du Looking up an entry ss ssssssssssssssisssesssees page 13 6JL4 Deleting SMS orisiirisii page 34 TL2 New entry eeeccesescecseseesesseseseeseeeseneens page 17 6 JL5 J Notification by SMS os page 33 1JL3 J Creating group eeeeeceeeeeeeseeeeeee page 17 6 JL 6 J SMS access TJCE Speed dialling seeseeeeseeseeees page 18 7 Answering Machine 4 ILS Modifying an entry page 17 7 JL1 Switches answering machine on off page 23 1 JLB Deleting entries page 17 T JZ Listening to messages seseeeseeeeeeee page 24 ALT Printing entries 0 page 39 7JL3 Recording internal memos eeee page 26 2 Calls 7 J 4 Setting the recording duration page 27 2 ts Received callsece snes cccpeintsenecc TLS Editing the announcement 00000 page 23 2 2 Outgoing calls eecsssescsssecssseesesneesesneeeeeee TIL6 Using announcement without recording Z Printing entries message external memo cceseeeeeeeee page 23 TILT i 2 4 Setting line interruption Hook Flash period aa Forwarding TR petite AEE page 25 function is not supported in all countries and networks TJ 8J Entering the VIP code page 27 seseeesaeenseeesseeesscenteeesseseseseeseseesesensteesesens
5. 1 Press 1 2 Using 4 y dial the desired entry 3 Press e OF Lior 4 Select the desired option using 4 y You can have the details of the entry displayed call the number send an SMS to the number or search for some other entry 5 Confirm with OK Telephone book entries of the cordless telephone 1 Hold N pressed for at least two seconds 2 Using 4 y dial the desired entry 3 Press e OFtior 4 Select the desired option using 4 y You can have the details of the entry displayed call the number send an SMS to the number edit or delete the entry assign a special ring tone or add an additional number to the en try search for some other entry or save a new entry 5 Confirm with OK Telephone book of the cordless telephone 7 Cordless telephone Looking for cordless telephone This function helps you in locating cordless telephones which you have misplaced For this purpose the cordless telephones must be registered with the device and must be within its range Press 2E on the device All cordless telephones registered with the machine ring for approx one minute 8 JL1J and OK ans can also call the function by pressing OK Switching on and off You can switch your cordless telephone off to save power Press and hold s at least two seconds for switching off the cordless telephone Press and hold 9 at least two sec onds for switching on the cordless telephone Navigating
6. 4 y and E selecting using 4 y SMS Confirm with OK 2 Use 4 y to select SEHD SMS 3 Confirm using OK 4 You can enter characters using the numeric keys see button labels You can enter a space or a special char acter using LOJ or L J Press and hold the respective key or press it several times until the desired character appears on the display You can enter 160 characters p Switch the keyboard to enter capital or small let E ters Press ee Select Using A y select whether you would like to enter capital or small letters Confirm with OK Press and hold at least two seconds to toggle between capital and small letters Press e Select Using 4 y select INSERT CHAR to enter a character Confirm with OK Press o Select Using 4 y select CAHCEL to delete the entire text Confirm with OK Con firm the deletion with ee Yes 5 Confirm using OK 6 Enter the desired number using the numeric keypad or select a saved entry 7 Confirm using OK 8 Press e Confirm to send the message Press EDIT EMTR Y to edit the message again p After sending you can save the SMS Using e se lect E5 to save the message Press Ho to delete the message Sending SMS from the telephone book You can select an entry from the telephone book and then call the SMS menu 1 Short press to call up the telephone book of the de vice Long press Q at least two seconds to call up the telephone book of the cordles
7. 6 Telephone book of the cordless telephone w All functions for the telephone book of the device are not available to you on the cordless telephone Ci Use to delete individual characters Press to close the menu and return to the starting mode Saving entry p You can add entries to the telephone book of the E cordless telephone only P y 1 Hold 1 pressed for at least two seconds 2 Using 4 y select Mew gt 3 Enter the name You can enter characters using the nu meric keys see button labels Enter special characters using L0 or L Press and hold the respective key or press it several times until the desired character appears on the display Confirm with OK Enter the telephone number Confirm with OK Using A y select the category for which you would like to enter a number HOME WORK MOBILE or FAH 8 Confirm with OK OW 7 In some countries and networks the individual ring E tone of an entry only works when the device rings for the second time The first ring will be the standard ring tone Edit Entry You can edit the entries on the cordless telephone on ly Hold M pressed for at least two seconds Now sz Using 4 y select the entry which you would like to edit Press oo OF Lion Using 4 y select EDIT ENTRY Confirm with OK Modify the name Use C to delete individual charac ters 7 Confirm with OK 8 Modify the number 9 Confirm with OK 10 Select a categ
8. Additional Telephones Easylink 0004 45 16 Service csccccccssccscreessscsceessscceoers Checking the Ink Film Reserve Changing the ink film Fixing a Paper Jam Fixing a Document Jam ccccccsceseseseseseseeeeeseeeeeees Cleaning ciserccsasestsrdsducsssstss wstesssiscnursessieta tessa AS Displaying the battery charge sccseeee Changing the batteries in the cordless telephone Checking the Firmware Version c cccseseseeseees Using Service Codes iiser aa Power Cyclin genesia inna 17 Appendix ccscccsrssssssseesersesssseees 52 Technical Data sinine oriire R n AEREE 52 Declaration of Conformity DoC 0 eee 52 Philips PPF 685 695 1 General Safety Information Your device has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operat ed with telephone systems and power equipment that meet these standards The device was built exclusively for use in the indicated sales region Do not make any changes or settings that are not described in this user manual Setting Up the Machine The device should rest securely on a stabile flat surface If the device should fall it can be damaged or can cause inju ry to people especially small children Position all cables in such a way that no one will stumble on them thus avoid ing possible injuries to persons or damage to the device it self The distance between the device
9. Language 1 Press OK L9JL2 and OK 2 Use4 y to select the desired display language 3 Confirm with OK Selecting the Country Ades set the country in which you are operating the machine Otherwise your machine is not adapt ed to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer N When you select a new country all settings are reset to the factory defaults for that country Saved data is retained Check the number entered for the header Press OK L9 JL3 J and OK 2 Use 4 y to select the country in which you are operat ing the machine 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK Entering Your Number Your name and number are added together with date time and page number at the top edge of each fax transmission header 1 Press OK L9JL4 and OK 2 Enter your number Using L J or L J you can enter a plus sign 3 Confirm with OK Entering Your Name 1 Press OK L9JL5 J and OK 2 Enter your name You can enter characters using the numeric keys see button labels Enter special charac ters using 0 J Press the respective key several times until the desired character or special character appears on the display 3 Confirm using OK Setting the Contrast For copying and printing of fax
10. OK Using 4 y select MESSAGES Confirm with OK Using 4 y select RECORD MEMO Confirm with OK Press e Beir to start the recording Wait for the confirmation tone before you say your text Nou fh WN wu p Using Exit you can cancel the recording 8 Press e Eric to end the recording The recording is played back 9 Using ee Erd you can end the playback 10 Press e eS to save the recording Using e Ho you can reach the recording menu The voice message is displayed as a new message 26 Philips PPF 685 695 Modifying the settings These functions are available only on the device Entering the VIP Code If callers enter the VIP code the machine continues to ring even if the answering machine has taken over the call With this function certain persons can reach you even if you have set the number of rings to zero 1 2 3 4 5 The VIP code may not be identical to the access code for remote control Press P Using 4 y select HIP CODE Confirm with OK p You can also call the function by pressing OK O 7JL8 and OK Enter a four digit code Confirm with OK Setting the Recording Length You can limit the length of the incoming messages and in ternal memos 1 2 3 Press Using 4 y select RECORD TIME Confirm with OK p You can also call the function by pressing OK E 7 L4 and OK Use 4 y to select the desired recording length or unlim ited t
11. Off o c ccceeseseeeeeeseseeeseeeeneeees 23 Editing the outgoing message w 23 Listening to Messages wa 24 Deleting messages 0 0 0 ae gt Setting up forwarding and remote access 525 Using the Remote Control eid Remote Control Functions ccccccseseseseseeseeeeseeees 26 Recording internal memos ccesseseseeseeseeneeeeeee 26 Modifying the settings cccccsessesesesseseseseeseseseees 27 D gt FAK siccsnisicosecssc scssscodassesssnnodenscosssentansos Sending fax Manually Sending a Fax Direct inward dialling or selecting sub address Broadcasting an a i n E ESE AS Delayed Fax Transmission Receiving Faxes Receiving fax automatically fax only reception modo 29 Receiving fax manually Polling Faxes 0 0 0 0 iu Using Fax Templates issssssocssissseanasessssccnscssidserseisiersco 10 Copier cccsccssssscsssrscssssecssssesscsees 31 Inserting Document sigre E RRE 31 Creating a Copy ied Creating Multiple Copies cccesesseeeeseseseeneseees 31 11SMG SMS Requirements sa Sending SMS unanriroiasiiasisaniin aii Notification by SMS wo eeeeseeeseseseseseesseseseeeeeeeseeeee 33 Receiving an SMS eels Reading an SMS 33 Calling SMS functions Printing SMS Messages Deleting SMS 34 Modifying the settings cccccsessesesesseseseseeseseseees 34 12 Fun and Games Sudoku Aen E N Perret OETA 13
12. SMS that you would like to read Unread SMS messages are marked with a 3 Confirm with OK p You can move the cursor using 4 y Press COPY E to print the SMS message P g 4 Press STOP to return to the SMS list Press OK to call additional SMS functions On the Cordless Telephone Reading SMS messages 1 Press X H You can also call the function by pressing 4 y and E selecting using 4 y SMS Confirm with OK 2 Using 4 y select READ SMS 3 Confirm with OK 4 Select the desired message memory using 4 y The number of the messages contained in the folder is given in brackets MElLI Contains new messages IMBO Contains read and saved message SEHT Contains sent messages that you have saved RAF T Contains message that are yet to be sent 5 Confirm with OK SMS 33 6 Select the desired SMS using 4 y 7 Pressee Select 8 Using 4 y select REAL 9 Confirm with OK Press e Select to call additional SMS func tions Modifying the Read Mode You can display an SMS in different ways 1 Select the SMS to Read 2 Press ee Select 3 Using 4 y select SMS MODE 4 Using 4 y select the desired mode AUTO SCROLL The text scrolls automatically MANUAL SCROLL Using 4 y you can navigate within the text 2 LIHES Two rows of the text are displayed 5 Confirm with OK Calling SMS functions On the device 1 While reading an SMS message press OK to load ad ditional SMS func
13. Settings on the device 00se08 37 Entering the Date and Time ss sssssssssssissssssrisssessre 37 Selecting the Language Selecting the Country Entering Your Number 0cccssssseseseeseseseeseseeees 37 Entering Your Name Setting the Contrast 3 Lowering the Tra smision Speed aire 37 Switching Page Adjustment On and Off 0 37 Setting line interruption 005 n 38 Setting the Ring Tone 38 Setting the Fax Switch Printing Lists and Help Pages z Starting the Initial Installation cccesceeeteeeeseees 39 Table of Contents 14 Settings on the cordless telephone 40 Selecting the language c cccessseseeseseseesesesesseseseeee Changing the Wallpaper Image Changing the menu colours Setting the contrast s cc iscccccscnccssssesesssstevesvonoedseodoseees Setting the ring tone cceesesseeseeseseseeseseseeeseeeees Turning key tones and signal tones on and off Switching silent mode on off Programmable buttons Automatic picking up and hanging up the phone 41 Resetting the cordless telephone Displaying call logs and events baie INTO CaN ie 15 Telephone Lines and Additional DOVICESi ois c ciencisescccostaccsensecdscossscedcec oonses 43 Configuring Telephone Lines and Services 43 Registering and de registering additional cordless Pele PHONES narnii oi ita EEK 43 Connecting Additional Devices eat Using
14. With this function you can poll faxes that are protected with a code Press OK L3 JL1 J and OK 1 2 Enter the code 3 Confirm with OK 4 Enter the desired number using the numeric keypad or select a saved entry 5 Press START Fax 29 Sending Faxes via Polling N Protect your document against unauthorised access with a code A caller who knows the code can poll the fax from your de vice You can continue to make telephone calls and receive faxes 1 Insert the document 2 Press OK 3 JL2 and OK 3 Enter a code max 20 characters 4 Confirm with OK p Press STOP to eject the document This interrupts E the standby mode Using Fax Templates Five fax templates which you can use are stored in your device With these templates you can quickly create for ex ample a short fax note or an invitation 1 Press OK L4 J L3 and OK 2 Use 4 y to select the template you would like to print 3 Confirm with OK The device prints the template 4 Fill the template and send it to the desired recipient per fax 30 Philips PPF 685 695 10 Copier Co Press i and L5 to print help for copying Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert up to 10 documents at a time Inserting Documents 1 Insert the documents face up into the document feeder The top most document will be fed in first 2 Set the de
15. be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Switching notification tone for call waiting on off 1 Press OK 4JL2 and OK 2 Use 4 y to select whether you would like to turn the call waiting on or off 3 Confirm using OK On the cordless telephone Receiving a second call During a call press ee ACCEPT to accept the new call Switching between calls hold oe Hot key Press R to toggle between the calls 1 During a call press e Meri 2 Using 4 y select SWITCH 3 Confirm with OK Making a second call oe Hot key Presse and dial the other number 1 During a call press e Meri 2 Dial using 4 y SECOHD CALL 3 Enter the desired number using the numeric keypad 4 Press ee Call oe Hot key Press and L1 J to end the call and to ac tivate the call on hold Hands free On the device 1 Pressid to dial without lifting up the handset You will hear a dial tone from the loudspeaker 2 Enter the desired number using the numeric keypad or dial a saved entry The dialling process begins immedi ately Any incorrectly entered numbers can no longer be changed now ion Put the handset near the device with the microphone E facing up in order to achieve an optimum communi cation On the cordless telephone 9 This function is not available if the battery charge of the cordle
16. firmware version of the device is displayed 5 Confirm with OK Using Service Codes The service codes delete all the changed settings and your device is reset to factory settings It may be possible that the device with the changed settings reacts differently than ex pected A Only use the service codes if this is absolutely neces sary Some service codes also delete saved messages and telephone book entries 1 Press OK 4 JL5 and OK 2 Enter a service code TILUU 7 J Deletes all changed settings and saved data The device is reset to factory settings and the initial installation process is started TILLA LO J Deletes all changed settings Saved data and telephone book entries remain intact TJL2JL2JL7J Deletes saved faxes when there are problems with printing 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK AN If you have entered the incorrect code you can cancel the entry with SURE HO Power Cycling If a problem occurs that cannot be corrected with the in structions in this user manual see also the help below fol low the steps given here 1 Pull out the power plug 2 Wait at least ten seconds then plug the power plug back into the socket 3 If the error occurs again please contact our technical customer service or your retailer Follow the instruc tions on the display and on the error report General
17. in the menu Press one of the two arrow keys 4 y to open the function menu Page through 4 y menu entries Use OK to select a menu function Press C to return to the previous menu level Press to close the menu and return to the starting mode Keypad lock On monochrome Dect Press 4 y and using 4 y select SETTINGS Confirm using OK Using 4 y select SECURITY Confirm using OK Using 4 y select KEYPAD LOCE Confirm using OK nN QuhwWnN Using ee select 5 to switch on the function Using select H to switch off the function On colour Dect 1 Press 4 y and using 4 y select SECURIT Confirm using OK Using 4 y select KEYPAD LOCE Confirm using OK wu kh wWnN Using e select 5 to switch on the function Using e select Ho to switch off the function Activating emergency call number Using this function you can save a number as an emergen cy call number If the emergency call function is activated the number is dialled as soon as is pressed You can dial and call other telephone numbers with the numeric key pad A It is recommended not to save any actual emergency call number e g police or fire brigade with this function so that you do not accidentally call this emergency call number On monochrome Dect Press 4 y and using 4 y select SETTIHGS Confirm using OK Using 4 y select SECURITY Confirm using OK Dial using 4 y EMERGENCY Confirm using OK Press EDIT EHTF
18. information The time and date flash on the display You must check the time and date after a short power fail ure Confirm using OK Problems when faxing or printing Faxes sent are of poor quality Change the resolution from RESOL STANDARD to RESOL FINE or RESOL PHOTO Change the contrast Clean the scanner and the document feed slot Test the device by making a copy of the document If the device is in order the fax machine of the recipient is defec tive The device produces black lines when sending or printing Clean the scanner and the document feed slot 50 Philips PPF 685 695 Problems when faxing or printing Copy is blank Insert the documents face up into the document feeder Printing is interrupted Paper or document jam no paper or ink film Follow the instructions on the display and in the error report There could be a small pause after printing several pages The device continues printing automatically No printing Check if you have inserted clamped paper correctly The lever on the right hand side next to the paper feeder must be folded backwards Documents are not properly fed Clean the scanner and the document feed slot Problems with the connection The device rings once remains silent for a short while and starts ringing again This is absolutely normal The fax switch checks the call af ter the first rin
19. messages you can select different contrast levels 1 Press OK L4 JL4 J and OK 2 Using 4 y select the desired contrast COMTR LIGHT For brighter copies and fax transmis sion COMTR HELITRAL For all types of originals for ex ample white text on black background or documents with coloured background COMTR OPTIMISED Factory settings Optimized adaptation for text and photo printing COMTR DARE For darker copies and fax transmission for example documents with faint printing 3 Confirm with OK The changed settings are stored as new default set tings If you select a special function for a one time process take care to restore the default settings or factory settings after that Lowering the Transmission Speed The machine adapts the transmission speed to the line quality This may take some time especially for overseas connections Set a lower transmission speed if you are sending faxes into networks with poor line quality 1 Press OK L3 JL8 and OK 2 Use 4 y to set whether you would like to use a lower transmission speed 3 Confirm with OK Switching Page Adjustment On and Off In order that no information is lost received faxes are re duced in size when printed 1 Press OK L3 JL7 and OK 2 Use 4 y to select whether you would like to switch size reduction on or off 3 Confirm with OK Settings on the device 37 Set
20. number again after some time Press STOP in order to can cel the transmission process After the transmission the machine prints out a transmission report depend ing on the settings Manual dialling Dial the desired telephone number with the number pad Telephone book 1 Press TJA Z p You can also load_telephone book entries by O pressing OK L1 JL1 and OK 2 Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book yt You can save an entry multiple times with the E same name but in a different category In the tel ephone book the first letter of the category ap pears after the entry Speed Dialling Press the desired speed dial button 1 6 Redial list Press GD Use 4 y to select an entry from the list of the dialled numbers A You can also load the redial list by pressing OK E 2 JL2 and OK Caller list Press and hold C at least two seconds Use the 4 y to select an entry from the list of callers ion You can also load the caller list by pressing OK E 2J L1 and OK p For this function to work the caller line identifica E tion CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Manually Sending a Fax 1 Insert the document 2 Enter the desired number using the nu
21. only accept an incoming telephone call whilst it is ringing The answering machine of the device is switched off You cannot switch on the answering machine in this mode Press XE C several times until F appears on the dis play Setting the Timer The timer switches between the modes day and night at the configured times 1 Press OK L5JL3 and OK 2 Enter the time at which the machine should switch to day mode for example LOJL6 LOJLO for 6 o clock a m Confirm with OK Enter the time at which the machine should switch to day mode for example L2JL2 LOJLOJ for 2 o clock a m 5 Confirm with OK Special Settings Silent Fax Reception If you would like to accept a fax without preceding rings set the number of rings of the fax switch to amp Switching Off All Rings If you don t want to be disturbed e g in the night by any incoming calls you can set the number of rings to amp The device switches immediately to silent fax reception Printing Lists and Help Pages Printing Numbers and Entries The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups Press OK L2JL3 and OK The list is printed Printing the Call List The call list contains the last 50 numbers dialled 1 Press OK 4JL1 and OK 2 Using 4 y indicate whether you would like to turn prin
22. start ringing Speed dial buttons 6 Press briefly Recalling speed dial entry press and hold Editing speed dial entry 1A z Press briefly Calling up the telephone book en tries Selecting the entries with the 4 y press and hold saving new entries 4 Setting the timer and the fax reception modes fax switch Modes set on the display day night F only fax reception this function is not supported in all countries and networks Activated timer is indicated with a STOP Function abort return to the starting mode documents eject ending message playback C Return to the previous menu level press briefly de leting individual characters press and hold deleting com plete input during a playback deleting individual mes sage in the starting mode deleting all messages 4 Calling the menu functions navigation within the menu selecting options moving the cursor adjusting the volume level OK Calling the menu functions confirming input START Press briefly Starting transmission of messages press and hold Starting fax polling 3 Calling answering machine menu H G Press briefly Printing help pages and setting lists press and hold Starting initial installation process COPY Press briefly creating a copy press and hold creating multiple copies printing SMS Setting higher resolution for faxes and copying RESOL STANDARD RESOL
23. telephone Press 4 y and using 4 y to select WOICE MAIL Confirm with OK Using 4 y select OH OFF Confirm using OK Using select EDIT ENTRY Using 4 y select whether you would like the answering machine to be switched on or off with or if a message being recorded 7 Confirm using OK 8 Confirm using ee Walid aounh wn Editing the outgoing message On the device p During playback press C and OK in order to delete E the currently playing outgoing message Using 4 y set the volume Stop the playback with STOP Recording the Outgoing Message 1 Press 2 Use 4 y to select OUTGOING MSG 3 Confirm using OK p You can also call the function by pressing OK O 7 L5 and OK 4 Dial using 4 y MESSAGE RECORD 5 Confirm using OK Press OK to record an outgoing message Wait for the confirmation tone before you say your text p The outgoing message must be longer than ten E seconds and shorter than twenty seconds 7 Press OK to end the recording The recording is played back vite If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone Listening to the Outgoing Message 1 Press 22 2 Use 4 y to select DUTGOIHG MSG 3 Confirm using OK p You can also call the function by pressing OK E 7 JS and OK 4 Using 4 y select MESSAGE PLAY 5 Confirm with OK The outgoing messag
24. the ink film The ink film must not have any creases 5 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Service 47 Fixing a Document Jam 6 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it up 7 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again A Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the de vice Cleaning 3 Open the scanner cover and the cover of the automatic A Unplug the device from the power socket before document cover by first pushing the support A and cleaning it Use a soft lint free cloth Never use liq then the support B inside The cover C folds below uid or easily flammable cleansers sprays abrasives E polishes alcohol etc Do not allow any moisture to reach the interior of the device p Special fax cleaning sheets are available as accessories from our call centre Insert a sheet into the document feeder Press STOP the page is ejected Repeat this process at a few times 1 Remove the paper from the paper feeder and take the paper tray o
25. y to select PERSONALIS Confirm with OK Using 4 y select BACKGROUND Confirm with OK Using 4 y select the desired wallpaper uh WN p Press e liew to display the wallpaper image E Using y you can page through the various mo tifs Using Return you can go back to the se lection menu 6 Confirm with OK Changing the menu colours PPF 695 1 Press 4 y and using 4 y to select PERSONALIS 2 Confirm with OK 3 Dial using 4 y AMBIANCE 4 Confirm using OK 5 Using 4 y select the desired menu colour 6 Confirm using OK Setting the contrast PPF695 1 Press 4 y and using 4 y select SETTIHGS 2 Confirm using OK 3 Using 4 y select COMTRAST 4 Confirm using OK 5 Use 4 y to select the desired contrast level 6 Confirm using OK Setting the ring tone On Monochrome Dect 1 Press 4 y and using 4 y select RIMGER TYPE 2 Confirm using OK 3 Using 4 y indicate whether you would like to set the ring tone for internal or external calls Confirm with OK Select the desired ring tone using 4 y Confirm with OK Using 4A y set the volume Confirm with OK on awn sb On Colour Dect 1 Press 4 y and using 4 y to select PERSOMALIS 2 Confirm with OK 3 Using 4 y select SECRET 4 Confirm with OK 5 Using 4 y indicate whether you would like to set the ring tone for internal or external calls 6 Confirm with OK 7 Select the desired ring tone using 4 y 8 Confirm with OK 9 Using 4 y
26. Calling the SMS menu function is not supported in all countries and networks 4 y Calling the menu functions navigation within the menu selecting options moving the cursor adjusting the volume level C Returning to the previous menu level deleting indi vidual digits OK Calling the menu functions confirming input 4 E2 Press and hold Calling answering machine menu 4 o Press and hold Turning keypad lock on off 0 Inputting special characters R Switching between calls call toggling gt l Forwarding a call to the device or to other cordless telephones IN Display of the battery charge Internal telephone call intercom with another cordless telephone or the device External telephone call lt New SMS received 22 Answering machine switched on Q Alarm clock switched on amp Timer switched on 1 Number with which the cordless telephone is regis tered with the base unit Colour Dect itl Keypad lock switched on Silent mode switched on all ring tones switched off Philips PPF 685 695 Panel ENA Lights up if new messages are received list of the new messages with submenus blinks in the case of de vice error for example no ink film During a call Forwarding a call to a specific or all cordless telephones in the starting mode Locating cord less phones all registered cordless phones
27. Deletes all read SMS messages DELETE SEHT SM5 Deletes all sent SMS messages that you have saved 3 Confirm with OK 4 Confirm the deletion with OK p If you would like to delete an individual SMS message load the message Press OK and using y to select DELETE Confirm with OK On the cordless telephone Deleting individual SMS Select the SMS to Read Press o Select Using 4 y select DELETE EHTR Y Confirm with OK Confirm the deletion with ee Yes uhwn Emptying the Message Folder This function deletes all SMS messages in a message folder 1 Press M wu p You can also call the function by pressing 4 y and E selecting using 4 y SMS Confirm with OK Using 4 y select DELETE SMS Confirm with OK Select the folder you would like to clear using 4 y Confirm with OK Confirm the deletion with ee Yes au kh WN Modifying the settings a These functions are available only on the device Changing Send and Receive Numbers All numbers that you need to send and receive SMSs are stored in your device In case you moved to another tele phone service provider you must change these numbers You can set your device for two SMS service providers 1 Press OK L6JL6 and OK 2 Use 4 y to select the SMS service provider that you would like to set 3 Confirm using OK 34 Philips PPF 685 695 Enter the number for sending SMSs Confirm using OK Enter the number for receivi
28. Detailed de scriptions can be found in the following sections of this user manual Read the entire user manual carefully Follow all safety in structions in order to ensure proper operation of your ma chine The manufacturer accepts no liability if these in structions are not followed Multiple models of this machine series are described in this user manual Please note that some functions are only available with specific models Symbols Used A Warns about dangers for people damage to the de vice or other objects as well as possible loss of data Injuries or damage can result from improper han dling H This symbol designates tips that will help you to use E your machine more effectively and easily Philips PPF 685 695 Table of Contents Deaf Customer saluran e aa 2 About this User Manual cccccccsecsessesseseeseseeeeseeeees 2 1 General Safety Information 5 2 OVErVIEW ccccccccrccssccsceresssccsereresees 6 Overview of the Menu Functions cccceseesesereeees 6 Device Overview cccececcee ied Cordless Telephone Panel Panel 3 Initial Operation cccsccssseseees 10 Contained in the Packing Attaching the Paper Tray Inserting Paper Connecting the Handset Sed Connecting the Telephone Cord sccceeeseseseeee 11 Connecting the Power Cord cccceessesesesseseseseees 11 Initial Installation 0 eeeeeeeeeee x Inserting batteries
29. If your machine cannot reach a recipient the fax message is sent to the other recipients After the ma chine has called all recipients it once again dials the numbers that previously could not be reached Delayed Fax Transmission Ifyou would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time on ly you can send the fax at a later time within 24 hours 1 Insert the document 2 Press OK 3 JL3 and OK 3 Enter the time at which the document should be trans mitted e g JLA 0JLO for 2 pm 4 Confirm with OK 5 Enter the desired number using the numeric keypad or select a saved entry 6 Selecting a saved entry Confirm the selected en try using OK 7 Press START The device goes into standby mode and transmits the fax at the entered time You can continue to make telephone calls and receive faxes p Press STOP to eject the document This interrupts E the standby mode Receiving Faxes If you have not changed the factory settings received faxes will be printed out automatically If no paper or no ink film is inserted the machine saves the incoming faxes The RINA button blinks Once paper or a new ink film is inserted the saved faxes are printed out p Check whether you have inserted and clamped in the E paper correctly The lever on the right next to the pa per feed mechanism must be pushed back I
30. K Using 4 y select DELETE HAHDSET Confirm with OK Using 4 y to select which cordless telephone you are would like to de register 10 Confirm with OK 11 Confirm the de registration with ee es The con nection with the device is disconnected wo ont oaouwnsh wn Registering the cordless telephone with other devices You can register a cordless telephone on four different de vices base units On the device 1 Register the cordless telephone with the first device as described above 2 Press OK L8 JL2J and OK on the next device 3 Confirm the preset PIN code BAGH or enter a new PIN code The pin code can be identical with the pin code on the first device 4 Confirm using OK On the cordless telephone 5 On the cordless telephone press 4 y and using 4 y se lect SETTINGS 6 Confirm with OK 7 Select with 4 7 ADWAHCED SET 8 Confirm with OK 9 Dial using 4 y SET HANDSET 10 Confirm using OK 11 Dial using 4 y PER SOM REGISTR 12 Confirm using OK 13 Select the next device base station using 4 y 14 Confirm using OK 15 Confirm the name of the base unit or enter a new name 16 Confirm using OK 17 Enter the same pin code which you entered on the oth er device 18 Confirm using OK 19 Using 4 y select the number with which you would like to register the cordless telephone on the device 20 Confirm using OK Setting the preferred base unit With this fun
31. L8 and OK 2 Using 4 y select SUDOKU SOLUTION 3 Confirm with OK Sudoku for Every Day You can have a new Sudoku automatically printed each day 1 Press OK 4JL8 and OK 8 Enter how many copies of the Sudoku you would like to print maximum 9 copies 9 Confirm with OK 10 Using 4 y select if you would like to print the solution 11 Confirm with OK 12 Using 4 y indicate whether you would like to turn printing on or off 13 Confirm with OK a You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 12 2 Using 4 y select SUDOKU AUTO 3 Confirm with OK 4 Enter the time e g LAJL4 J Lo JLo for 2 pm 5 Confirm with OK 6 Using 4 y select the difficulty level 7 Confirm with OK 36 Philips PPF 685 695 13 Settings on the device p You can move the cursor using 4 y Use C to delete E individual characters Press STOP to close the menu and return to the starting mode Entering the Date and Time 1 Press OK L9JL1 and OK 2 Enter the time for example L1JL4 0 o clock p m 0 for 2 3 Enter the date two digits for each field for example 0JL8 Lo jL6 J 7 for June 8th 2007 4 Confirm with OK shz You must check the time and date after a short power failure Confirm with OK gt o Selecting the
32. MAGIC 5 eco PPF 685 PPF 695 EN User Manual PHILIPS Dear Customer With the purchase of this device you have chosen a quality PHILIPS product brand Their device fulfils the most var ied requirements for private use or in your office and busi ness everyday Your device is delivered with an already inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information re garding ink film capacity In the telephone book of your machine you can save en tries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the en tries You can assign the speed dial buttons to frequently dialled telephone numbers You can load these telephone numbers quickly with the speed dial buttons The cordless telephone is provided with its own telephone book With the cordless telephone you can send and read SMS messages function is not supported in all countries and networks You can hear messages on the answering machine of the device and record new outgoing messages You can individually set ringer tones and notification tones wallpaper and menu colours of the cordless tele phone Additional functions such as alarms timer birth day reminder or a room monitoring function are also avail able to you You can register up to five cordless telephones with your device The built in answering machine stores up to 30
33. Y Using A y select ACTIVATE to switch on the func tion Using 4 y select DEACTIVATE to switch off the function 9 Confirm using OK wu p When you activate the function for the first time E you must enter a number This number remains stored NAU AWUN Modifying the emergency call number Press 4 y and using 4 y select SETTIHGS 2 Confirm using OK 3 Using 4 y select SECURITY 4 Confirm using OK 5 Dial using 4 y EMERGENCY 6 Confirm using OK 7 Presse EDIT EMTR Y 8 Using 4 y select CHAHGE HO 9 Confirm using OK 10 Enter the telephone number 11 Confirm using OK On colour Dect Press 4 y and using 4A y select SECURITY Confirm using OK Dial using 4 y EMERGENCY Confirm using OK Press EDIT EWTR Y Using 4 y select ACTIVATE to switch on the func tion Using 4 y select DEACTIVATE to switch off the function 7 Confirm using OK yt When you activate the function for the first time you must enter a number This number remains stored au hWN 20 Philips PPF 685 695 Modifying the emergency call number Press 4 y and using 4 y select SECURITY Confirm using OK Dial using 4 y EMERGEHC Confirm using OK Press EDIT EHTEY Using 4 y select CHAHGE HO Confirm using OK Enter the telephone number wo oOontauwunkhkwn Confirm using OK Additional functions Ow p If you place a call at a preset alarm time the cordless E telephone rings after the
34. aller Line Identification CLIP may only work from the second call Missed Calls hz Your machine displays the name with which you E have saved the number in the telephone book The number and name will not be shown if the caller sup presses his number On the device If you received a call while away the x8 button flashes 1 Press X58 2 Using 4 y you can page through the list of missed calls p If you have received additional messages first se ect the missed calls using 4 y and confirm with OK 3 Lift the handset or press on the cordless telephone to go back On the cordless telephone If you receive calls in your absence a message appears on the display of the cordless telephone 1 Press OK 2 Using 4 y you can page through the list of missed calls 3 Press amp to go back 16 Philips PPF 685 695 5 Telephone book of the device p Press i and L3 to print an overview of the tele E phone book functions In the telephone book of your device you can save entries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the entries Follow the specifications in the technical data wu p You can move the cursor using 4 y Use C to delete E individual characters Press STOP to close the menu and return to the starting mode Saving entry 1 Hold A Z pressed for at least two seconds p You can also call
35. and other devices or ob jects must be at least 15 centimetres this also applies to the use of additional cordless telephones Do not place the de vice in the vicinity of radios or televisions Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the device Protect the device against direct sunlight heat large tem perature fluctuations and moisture Do not place the de vice in the vicinity of heaters or air conditioners Observe the information on temperature and humidity in the tech nical data The device must have sufficient ventilation and may not be covered Do not put your device in closed cabinets or box es Do not place the machine on soft surfaces such as table cloths or carpets and do not cover the ventilation slits Otherwise the device can overheat and catch on fire In the event that the device becomes too hot or if you see smoke coming from the device you must immediately pull the power cable out of the power socket Have your device examined by trained professionals at a technical service lo cation To prevent the spread of fire open flames should be kept away from the device Do not plug in the device in moist rooms Never touch the mains cable the mains connection or the telephone socket with wet hands Do not allow liquids to enter into the device Disconnect the device from the power socket if liquids or foreign ob
36. birth day e g LOJL8 J LO JLE for 8th June 10 Confirm using OK 11 Enter the time e g LAJL4 LO JLO for 2 pm 12 Confirm using OK Displaying birthday 1 Press 4 y and using 4 y to select ACCESSORIES Confirm with OK Dial using 4 y BIRTHDAY Confirm using OK Using 4 y select the entry which you would like to be displayed AWN 6 Confirm using OK Name date and time of the birth day reminder are displayed 7 End the function using Modifying a birthday 1 Press 4 y and using 4 y to select ACCESSORIES 2 Confirm with OK 3 Dial using 4 y BIRTHDAY 4 Confirm using OK 5 Using 4 y select the entry which you would like to modify Press e OF Lion Using 4 y select EDIT ENTRY Confirm with OK 9 Modify the name Use C to delete individual characters 10 Confirm with OK 11 Modify the date 12 Confirm with OK 13 Modify the time 14 Confirm with OK on an Deleting a birthday 1 Press 4 y and using 4 y to select ACCESSORIES Confirm with OK Dial using 4 y BIRTHDAY Confirm using OK Using 4 y select the entry which you would like to de lete uh WN a Press o OF Lion Dial using 4 y DELETE ENTRY Confirm using OK Confirm the deletion with ee Yes wo on Changing the ringer tone You can assign a separate ring tone to each birthday re minder 1 Press 4 y and using 4 y to select ACCESSORIES 2 Confirm with OK 3 Dial using 4 y BIRTHDAY 4 C
37. blic tel ecommunications network PSTN and in the country specified on the packaging Use in other countries can re sult in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first Neither Sagem nor its affiliates shall be liable to the pur chaser of this product or third parties for damages losses costs or expenses incurred by the purchaser or third parties as a result of accident misuse or abuse of this product or unauthorized modifications repairs or alterations to this product or failure to strictly comply with Sagem operating and maintenance instructions Sagem shall not be liable for any damages or problems aris ing from the use of any options or any consumable mate rials other than those designated as original Sagem prod ucts or Sagem approved products Sagem shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products All rights reserved No part of this publication may be re produced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopy ing recording or otherwise without the prior written per mission of Sagem The information contained herein is de signed only for use with this product Sagem is not respon
38. c tion saved data is retained Repairs Should disruptions occur follow the instructions on the display and on the error report Do not make any repairs to the device yourself Improper maintenance can result in injuries or damage to the device Only have your device repaired by an authorised service centre Do not remove the type label from your device this would void the warranty Consumable Materials Use only original consumable materials These are availa ble from a specialised retailer or through our order service see back side of this user manual Other consumable ma terials could damage the device or shorten its service life Dispose of old consumable materials according to the waste regulations of your country Cordless Telephone Never place the cordless telephone in the charging station without rechargeable batteries or with non rechargeable batteries Do not install or use your cordless telephone in a damp en vironment Never touch the cordless telephone with wet hands The functioning of security systems medical equipment or sensitive devices can be disrupted by the transmission pow er of the cordless telephone Observe any usage regulations or restrictions in the vicinity of such equipment The batteries used should be disposed of according to the recycling regulations of your country General Safety Information 2 Overview Overview of the Menu Functions The following function
39. call is terminated p Press C to return to the previous menu level Press E to close the menu and return to the starting mode Alarm The cordless telephone rings each day at the set time with the selected ringer tone Press any key to put off the alarm If you would like to completely switch off the alarm you must deactivate the function Setting the wake up alarm Press 4 y and using 4 y to select ACCESSORIES Confirm with OK Using 4 y select ALARM Confirm with OK Press EDIT EHTEY Using 4 y select RIHGER TYFE Confirm with OK Select the desired ring tone using 4 y 9 Confirm with OK 10 Using 4 y set the volume 11 Confirm with OK 12 Using 4 y select SET TIME 13 Confirm with OK 14 Enter the time at which you would like to be woken up e g LOLZ LOJLO for 7 a m 15 Confirm with OK 16 Confirm with OK to switch on the alarm on aounkhk wn Deactivating the alarm clock Press 4 y and using 4 y to select ACCESSORIES Confirm with OK Using 4 y select ALARM Confirm with OK Press EDIT EHTEY Using 4 y select DEACTIVATE Confirm with OK Nou AWUN Timer Using the Timer function countdown alarm you can en ter a time after which the cordless telephone rings You can set whether the remaining time should be shown on the display Press any key to put off the alarm tt Co While the timer is running you can talk on the phone without the timer interr
40. ce and speak the text into the microphone Answering Machine 23 On the cordless telephone p Press to return to the previous menu level Press E to close the menu and return to the starting mode Recording the outgoing message Press 4 y and using 4 y to select WOICE MATL 2 Confirm with OK 3 Use 4 y to select DJTGOIHG MSG 4 Confirm using OK 5 Using 4 y select EDIT ENTRY 6 Confirm using OK 7 Press e Begin to start the recording Wait for the confirmation tone before you say your text wu p Using Exit you can cancel the recording 8 Press e Eric to end the recording The recording is played back 9 You can end the playback of the outgoing message us ing ee End 10 Press eZ to save the recording Using e Ho you can reach the recording menu si p The outgoing message must be longer than ten sec E onds and shorter than twenty seconds Playing back the outgoing message Press 4 y and using 4 y to select WOICE MAIL Confirm with OK Use 4 y to select OUTGOING MSG Confirm using OK Using 4 y select PLAY Confirm with OK You can end the playback of the outgoing message us ing ee End Nou hwnd 8 Press ee Yez to save the recording Using Ho you can reach the recording menu Using anonymous outgoing messages You can replace your personal outgoing message with the factory default anonymous message Press 4 y and using 4 y to select WOICE MATL Confirm wi
41. ction you can specify which device base station should be used for placing telephone calls if you have registered your cordless telephone with multiple de vices When you select AHTO the cordless telephone auto matically connects to the device that is within the range 1 On the cordless telephone press 4 y and using 4 y se lect SETTINGS Confirm with OK Select with 4 yADWAHCED SET Confirm with OK Dial using 4 y SET HANDSET Confirm using OK Dial using 4 y BASE PRIORITY Confirm using OK Press EDIT EHTR Y 0 Using 4 y select the device to which you would like to assign the priority or select auto setting 11 Confirm using OK ma O ON OU RWN Connecting Additional Devices You can operate other devices on a telephone line for in stance answering machines modems or charge counters Connection to the device You can connect additional devices directly to your device Insert the telephone cable of the additional device into the EXT socket RJ 11 connection on the device wu p We recommend direct connection to the device be E cause this allows the fax switch to function optimally and to control the additional devices Connection to the Telephone Line In order for the fax switch to function the machine must be first in the series if multiple devices are connected to the same telephone socket Follow the correct order 44 Philips PPF 685 695 Using Additional Telephones Easylink W
42. de lete 7 Confirm with OK 8 Using 4 y select DELETE YES 9 Confirm with OK The entry is deleted au kh Ww Telephone book of the device Deleting a Group Press OK L1JL3J and OK Using 4A y select the group you would like to delete Confirm with OK Using 4 y select DELETE MEMBER Confirm with OK Using 4 y select DELETE ALL Confirm with OK All entries in the group are deleted Naouhwn Speed dialling You can assign the speed dial buttons to frequently dialled telephone numbers You can load these telephone numbers quickly with the speed dial buttons Assigning or editing speed dial entry 1 Press and hold at least two seconds the speed dial but ton I 6 which you would like to assign or change 1 L4 and OK 2 Confirm using OK 3 Using 4 y select the telephone book entry which you would like to assign to this speed dial button 4 Confirm using OK You can also call the function by pressing OK Deleting a speed dial entry N With this function you can not only delete the speed dial entry but also the entire entry from the tele phone book Overnight the speed dial entry if you want to modify the assignment 1 Press the speed dial button 1 6 whose entry you want to delete p You can also call the function by pressing OK E 1 4 and OK 2 Press C 3 Confirm the deletion with OK 18 Philips PPF 685 695
43. e and then your device base station in the registration mode to register a cordless telephone 1 On the cordless telephone press 4 y and using 4 y se lect SETTINGS 2 Confirm with OK 3 Select with 4 yADWAHMCED SET 4 Confirm with OK 5 Dial using 4 y SET HAMDSET 6 Confirm using OK 7 Dial using 4 y REGISTRATION 8 Confirm using OK 9 Confirm using ee es The cordless telephone goes into registration mode 10 Press OK L8 JL2 and OK on the device 11 Confirm the preset PIN code SHEE using OK The cordless telephone is automatically registered This process can take a few minutes Then the number with which it is registered with the device appears on the display of the cordless telephone ye You can register other cordless telephones with your E device in the same manner If you face any difficulties in registering de register all cordless telephones and re register them individually Telephone Lines and Additional Devices 43 De registering Cordless Telephone On the Device 1 Press OK L8 JL3 and OK 2 Using 4 y to select which cordless telephone you are would like to de register 3 Confirm with OK The device disconnects from the cordless telephone On the Cordless Telephone 1 On the cordless telephone press 4 y and using 4 y se lect SETTINGS Confirm with OK Select with 4 y ADWAHCED SET Confirm with OK Using 4 y select SET BASE Confirm with O
44. e batteries and insert them again Close the battery compartment and switch the cordless telephone on again No dial tone The cordless telephone is not registered with the device or is out of range The cordless telephone cannot be switched on Place the cordless telephone into the charging station The cordless telephone cannot be switched on after 12 hours in the charging station Change the batteries in the cordless telephone also see Chapter Service Page 49 Service 51 17 Appendix Technical Data Dimensions Lx Hx W wececceseeseeee 313x129x 197mm Weight Power Supply Power Consumption Stand by mode Transmission lt 20W Recommended Ambient Temperature ws 18 28 C Relative humidity 0 0 0 0 20 80 non condensing Type of connection PSTN PABX Dialling mode Tone pulse dialling country dependent GLIP New Zealand i s iscsveossisssisstisases dszicediastaceieiieviass The device does not support CLIP function when cadences DAG is used and have limited CLIP function for cadence DA3 Standards suaaBiaaaqedesieiadscdedeedaTaakoada ci gtedeiutsdadies EN 60950 1 EN 55022 Class B PAETE SENEESE EN 55024 Scanner SCAM WICH yecceesni e a a AA 212mm Horizontal resolution Vertical resolution Memory Telephone book up to 200 entries Voice messages up to 30 minutes Fax messages 0 up to 50 pages standard test letter
45. e function uh wn On colour Dect Press 4 y and using 4 y to select FERSOMALIS Confirm with OK Using 4 y select SECRET Confirm with OK Using 4 y select SILEHT MODE Confirm using OK Using e select 5 to switch on the function Using select Ha to switch off the function Nou bh wn Programmable buttons Your cordless telephone has two programmable buttons and e to which you can assign functions for the quick access The selected functions appear as display text at the lower edge of the display Press and or to access the function You can assign the answering machine functions silent mode alarm clock timer keypad lock number specific telephone number or redialling to the keys Programming the keys 1 Press 4 y and using 4 y select SETTINGS Confirm using OK Using 4 y select PROGRAM KEYS Confirm with OK Press EDIT EHTR Y to assign a function to the left programmable key uh wn oa Select the desired function using 4 y 7 Confirm with OK 8 Presse EDIT EHTE to assign a function to the right programmable key 9 Select the desired function using 4 y 10 Confirm with OK Automatic picking up and hanging up the phone These functions enable you to accept or end call by picking up the cordless telephone from the charging station or placing it back into the charging station respectively Switching automatic picking up on off Press 4 y and using 4 y select SETTIHGS Con
46. e is played back Using the Anonymous Outgoing Message You can replace your personal outgoing message with the factory default anonymous message 1 Press 22 2 Use 4 y to select OUTGOING MSG 3 Confirm using OK w You can also call the function by pressing OK 7JL5 J and OK 4 Using 4 y select MESSAGE DEFAULT 5 Confirm with OK The outgoing message is played back Using the Outgoing Message Without Record ing of Messages You can record an outgoing message which the caller hears for which no message can be recorded in reply external memo 1 Press 22 2 Dial using 4 y EXTERH MEMO 3 Confirm using OK p You can also call the function by pressing OK E 7JL6J and OK 4 Use 4 y to select whether you would like the outgoing message to be switched on off without recording the message 5 Confirm using OK p When you record an outgoing message you are E asked if you would like to use the old outgoing message or would like to record a new one Con firm using OK 6 Recording a new outgoing message Press OK to record the outgoing message Wait for the confirma tion tone before you say your text wu The outgoing message must be longer than ten seconds 7 Press OK to end the recording The recording is played back Sie p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the devi
47. e sent to a telephone number of your choice when faxes or SMS messages are received or the answering machine receives calls or voice messages in your absence 1 Press OK L6J 5 and OK 2 Use 4 y to select whether you would like to be in formed about new SMS messages 3 Confirm with OK Use 4 y to select whether you would like to be in formed about calls in your absence 5 Confirm with OK Use 4 y to select whether you would like to be in formed about new fax messages 7 Confirm with OK 8 Use 4 y to select whether you would like to be in formed about new messages on the answering machine 9 Confirm with OK 10 Enter the number to which the SMS should be sent 11 Confirm with OK A message appears on the display stating the notification by SMS is activated Receiving an SMS oe Check whether you have inserted and clamped in the paper correctly The lever on the right next to the pa per feed mechanism must be pushed back Received SMS messages are printed out automatically If you have turned the automatic printing function off the SMS messages will be stored Your machine stores up to 30 received SMS messages Reading an SMS On the device Reading new SMS After reception of a new SMS message the 8 but ton lights up 1 Press MENS 2 Select the SMS using 4 y 3 Press X8 The Read SMS menu opens Loading Previously Read SMS Messages 1 Press OK L6 JL2 and OK 2 Using 4 y select the
48. eeeseeeenees page 38 7JL9 Entering access code eteeeeeeeeeeeees page 25 3 Fax 8 Cordless Telephone 3 J 1 Polled reception sssscceesssseeneeeseessennes page 29 8 JL1 Locating cordless phones sseeeeee page 20 3 JL2 J Polling send ssseeeeccesssssteseseeeesen page 30 8 J2 Registering cordless telephone page 43 3JL3 Sending fax later c cccssessessossssessoessesens page 29 8 jL3 De registering cordless telephone page 44 3 JL4 J Sending to multiple recipients eee z 9 Settings TICE Printing fax journal csessssssnssssssssessee page 39 9 1 Entering the date and time page 37 3 JCE Printing transmission report page 39 9 JZ Selecting the language 0 0 page 37 3 JLT Print reduced in size cecccseseseseseeeeeees page 37 93 Selecting the country s sssssssss s11s1s11 1 1 page 37 3 JL8 Reducing transmission speed 004 page 37 9 J A Entering number cssessesersesese page 37 E 9 JLS J Entering names onina i page 37 4 Miscellaneous 9 J_6_J Configuring telephone lines and services page 43 44 Printing call listos page 39 4 2 Switching notification tone for call waiting on off RAE DREE OEE hee page 14 4 3 Using fax templates eee page 30 4 4J Setting the contrast page 37 6 Philips PPF 685 695 Device Overview Handset Paper tray Document feeder writing facing up O Panel with display Socket Connection socket for the telep
49. elete the current mes sage Deleting messages already played C Messages not yet heard must be heard first before de leting them Press 4 y and using 4 y to select WOICE MAIL Confirm with OK Using 4 y select MESSAGES Confirm with OK Using 4 y select DELETE OLD Confirm with OK Confirm the deletion with ee Yes Using Ho you can cancel the function Nou hwnd Setting up forwarding and remote access These functions are available only on the device Entering Access Code You must enter an access code to be able to receive trans ferred messages or listen to and control your answering machine from other telephones N The remote control is switched off with the factory installed access code BEBE Change the access code to switch on the remote control If you want to switch the remote control off enter the factory in stalled code BEBE again 1 Press 22 2 Using 4 y select ACCESS CODE 3 Confirm with OK p You can also call the function by pressing OK E 7JL9 and OK 4 Enter a four digit code N The access code may not be identical to the VIP code 5 Confirm with OK Forwarding Messages The machine forwards messages to a specified telephone number Once the configured number of messages is reached the machine calls the number If the call is an swered a greeting text is played Then the person on the line must enter the access code If no code is entered or an incorrect code is en
50. erent ring tones 1 Press OK L5JL5 and OK 2 Use the number buttons L0 to tone Using 4 y set the volume 3 Confirm with OK 9 to select a ring Setting the Volume You can adjust the volume of the ring tone when the device is ringing or when you set the ring tone You can save dif ferent volumes for the day and night modes also see Chapter Fax Switch Using 4 y you can set adjust the volume when the device is ringing Setting the Fax Switch The built in fax switch of your device distinguishes be tween fax messages and telephone calls Faxes are automat ically received telephone calls can be received even on additionally connected devices While the device is check ing the call it continues to ring You can set how often the device should ring before pick ing up separately for the modes day and night This makes it possible for you to receive faxes silently at night without getting disturbed Press 2 C to switch between day and night mode With the activated timer the device switches between the modes day and night at the configured times In the fax only reception mode F on the display the de vice rings twice Then the fax reception switches on this function is not supported in all countries and networks Configuring Day Mode 1 Press OK L5JL1J and OK 2 Using 4 y select the number of rings for the answering machine The answering machine r
51. esponds after these many number of rings site If you select the 5 2 option for the number of E rings of the answering machine the answering machine switches on after two rings when you have received new messages If there are no new messages the device rings five times If the device does not pick up after two rings you have no new messages You can terminate the remote access without incurring any telephone costs 3 Confirm with OK 4 Use 4 y to select the number of rings for the fax switch After the number of rings the fax switch switches on and distinguishes between fax transmissions and tele phone calls While the device is checking the call it continues to ring 5 Confirm with OK Using 4A y set the volume 7 Confirm with OK ion Older devices do not transmit any fax tone CNG E tone as an announcement for fax transmission si lent fax transmission If the total number of rings has been set to a value using 7 silent fax transmis sions cannot be received automatically Configuring Night Mode 1 Press OK L5JL2 and OK 2 Configure the same settings as for the day mode see steps 2 to 7 38 Philips PPF 685 695 Setting the Fax Only Reception Mode Function is not supported in all countries and networks You should select this mode if you primarily receive faxes at your device In the fax only reception mode the device rings twice Then the fax reception switches on You can
52. f the message memory is full no additional messages can be received A warning appears on the display Observe the information in the technical data p If there are problems with printing out saved fax E messages a service code is available see also section Service page 50 Receiving fax automatically fax only reception mode Function is not supported in all countries and networks You should select this mode if you primarily receive faxes at your device In the fax only reception mode F on the display the device rings twice Then the fax reception switches on You can only accept an incoming telephone call whilst it is ringing You cannot switch on the answer ing machine in this mode also see chapter Setting the Fax Switch page 38 Receiving fax manually Select manual reception under number of rings of the fax switch see Chapter Setting the Fax Switch page 38 The device will not receive faxes on its own This setting is use ful when you want to receive faxes via a modem connected to a computer You can start fax reception manually by pressing START Polling Faxes With the fax polling function you can retrieve faxes that lie ready in the dialled fax machine You can also provide documents on your machine to be polled by others Polling Faxes Directly 1 Enter the desired number using the numeric keypad or select a saved entry 2 Hold START pressed for at least two seconds Polling Secure Faxes
53. firm using OK Using 4 y select AUTO PICKUP Confirm with OK Switch the function on off using e EDIT ENTRY Confirm with OK ou Rh WN Switching automatic picking up on off Press 4 y and using 4 y select SETTIHGS Confirm using OK Using 4 y select AUTO HANG UP Confirm with OK Switch the function on off using e EDIT ENTRY Confirm with OK au hk WN Resetting the cordless telephone With this function you can delete all personal settings such as ring tones or programmable buttons and the cordless telephone is reset to factory settings Saved data remains intact 1 On the cordless telephone press 4 y and using 4 y se lect SETTINGS Confirm with OK Select with 4 yADWAHCED SET Confirm with OK Use 4 y to select SET HANDSET Confirm with OK Use 4 y to select RESET HAHDSET Confirm with OK Confirm the deletion with ee Yes wo On ouh WN Displaying call logs and events The call logs contain the last dialled numbers incoming calls and other events messages missed calls Calling call logs 1 Press 4 y and using 4 yCALLS select PER SOH ALIS 2 Confirm with OK 3 Using 4 y select from which list you would like to dial a number 4 Confirm with OK Select the desired number using 4 y 6 Press ee OFLion Settings on the cordless telephone 41 Use 4 y to select an option You can have the call details displayed call the number save it to the telephone book or delete it fr
54. firm with OK Use 4 y to set whether you operate your device on an extension 5 Confirm with OK Configuring an extension Enter the outside line access code with which you reach the public telephone network This is usually L0 J 47 In rare cases the outside line access code may be E a different number or a two digit number For older telephone systems the outside line access code can be R Flash Press R to enter this out side line access code If the connection to the pub lic telephone network is not possible contact your telephone system supplier 7 Confirm with OK When finished the device tests the telephone line Confirm with OK 9 Your device checks whether it can establish a connection with the public telephone network If it cannot establish the connection you are once again asked for input DSL Connection In the event that you use a DSL modem Connect the ma chine after the modem For additional information please consult the operating manual of your DSL system ISDN Connection Your device is an analogue fax device Group 3 It is not an ISDN device Group 4 and therefore it cannot be op erated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial up router Voice Mailbox You cannot simultaneous
55. g If it is a voice call the device continues to ring No dial tone Check the installation of the device Connect the telephone cable to the socket marked LINE Insert the telephone plug into your telephone connection socket Fax transmissions are constantly interrupted Try to send the fax manually Press 1q and dial the number If the recipient is using an answering machine wait until you hear a whistling tone Press START It is possible that the recipient s machine is not ready to re ceive You hear a whistling tone or silence in the handset The call is a fax Press START on the device In addition press L L5 J on the telephone Hang up No fax reception or a short fax audio signal as message on the answering machine Using function 51 set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine model dependent to 5 see Page 38 You cannot simultaneously use the answering machine fa cility of your telephone service provider voice mail box and receive faxes on your devices see page 43 Problems with the Cordless Telephone Cordless telephone does not function or does not function as expected Display shows only the battery charge Check if the cordless telephone is functioning and is regis tered with the device Switch the cordless telephone off Open the battery com partment on the backside Remove th
56. he message is played back You can cancel the playback or switch between messages Interrupting the playback Press 2 to pause the playback press L2 again to continue the playback Navigating Press 1 to return to the beginning of the current message Press 3 to play the next message Ending the playback Press Playing messages again Press 4 y and using 4 y to select VOICE MAIL Confirm with OK Using 4 y select MESSAGES Confirm with OK Using 4 y select PLAY Confirm with OK Select the desired message using 4 y on aouh wn Confirm with OK The message is played back p Press 2 to interrupt the current message Press E 1 and L3 to navigate among the messages 24 Philips PPF 685 695 Deleting messages On the device Deleting an Individual Message During playback press C and OK in order to delete the currently playing outgoing message Deleting Heard Messages oe Messages not yet heard must be heard first before de leting them 1 Press x 2 Using 4 y select MESSAGES 3 Confirm with OK p You can also call the function by pressing OK E 7 L2 and OK 4 Using 4 y select MESSAGE DELETE 5 Confirm with OK The heard messages are deleted p You can also delete the already heard messages by E pressing C and OK in the starting mode On the cordless telephone Deleting single message During the playback press CO to d
57. hone handset O EXT Socket Connection socket for additional de vices LINE Socket Connection socket for telephone cable Scanner glass Rollers of the automatic document feeder Rests of the intake rollers Document guide scanner film Cover for scanner and automatic document feeder Toothed wheel for tightening the ink film Ink film roll in the rear ink film compartment Ink film roll in the front ink film compartment Slot for the Plug n Print card Locks for the cover of the scanner and automatic doc ument feeder Overview Cordless Telephone Panel Monochrome Dect Colour Dect DEF GHI AGA ENo g F eundo Symbols on the LCD Display Monochrome Dect 46 711 Colour Dect mC A eag E 14 68 e Programmable button the saved function appears on the display e e Programmable button the saved function appears on the display calling options confirming selection e Press briefly Place calls receives calls hands free press and hold Redialling switching on cordless tel ephones Press briefly Ending calls aborting menu functions press and hold switching off cordless telephone Press briefly Calling up the telephone book from the device hold pressed Calling the telephone book of the cordless telephone lt
58. ime automatic Confirm with OK Answering Machine 27 4 to print the instructions for send ste Press Li and O ing faxes and for fax switch settings A Do not insert any documents into the machine that are wet have been edited with correction fluid are soiled or have a coated surface are written on with a soft pencil with paint chalk or charcoal originate from newspapers or magazines printing ink are held together with office or notebook staples or with tape or glue are pasted with note papers are creased crumpled or torn Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert up to 10 documents at a time Ce Press STOP to eject the documents without sending them Sending fax 1 Insert the documents face up into the document feeder The top most document will be fed in first 2 Set the desired resolution You can choose between RESOL STAMGARD for documents without spe cial features ESOL 1 FINE for texts with small print or drawings and RESOL PHOTO for pho tos Press The configured resolution appears on the display Press f again to change the resolution p They can adjust the preset contrast also see C Chapter Settings page 37 3 Dial the desired number There are several ways to do this 4 Press START If the subscriber is busy the device dials the
59. in cordless telephone P Putting cordless telephone in operation 0 12 4 Telephone functions Making Telephone Calls on the Machine 2 Putting a call from cordless telephone 0000000 Calling additional telephone functions 0 0000 Hatids free sinise aoran Mute mode sccscseseeseeees Recording a Telephone Conversation Forwarding a call wo cece Placing internal calls Calling Line Identification CLIP Missed Gallso sccscwtsoisccvsresececelsce A A 5 Telephone book of the device 17 Saving entty aeeai n ERE ai eae ee eed 17 Edit Enisi ii EREK 17 Deleting an Entry 17 Groups sce ac 17 Speed dialling srewsescersvcovecses pected posssversptoauseeverenss 18 6 Telephone book of the cordless telePhone ccscccsssssossrsccssrsessersesseses 19 Saving ENY o E A E tienes 19 Edit Entry Be Deleting Am Enty eniyi isiin Ra 19 Adding an additional number ccceseceeeeeseeeee 19 Changing the ringer tone te Calling Options c ccecesesseeseseeseseseeeseseeseseeeseees 7 Cordless telephone sscsssserees 20 Looking for cordless telephone scceseeeeseeeeeee 20 Switching on and off 20 Navigating in the menu Keypad lock wo Activating emergency call number oi Additional functions cccccceseeeseeseesesseseeeeseeeeeeees 21 8 Answering Machine c0seeeee 23 Switching On and
60. ion Press Switching off answering machine Press Switching on answering machine Press H If the answering machine is switched off you have to E enter the access code while the fax switch analyzing the incoming signal After the th ring the tone heard changes factory settings of the number of rings for fax switch also see Chapter Setting the Fax Switch page 38 Press O to activate the answering ma chine Afterwards you can call additional functions Recording internal memos On the device You can record voice messages memos which can be played as messages The limit on duration of recording set for messages applies even to the recording duration of memos oe The configured recording length for incoming mes sages also limits the length of the internal memos 1 Press 22 2 Dial using 4 y GUICE MOTE 3 Confirm using OK p You can also call the function by pressing OK E 7JL3 and OK 4 Press OK to record a voice message Wait for the con firmation tone before you say your text 5 Press OK to end the recording The recording is played back After that the 8 button starts flashing The voice message is displayed as a new message p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone On the cordless telephone Press 4 y and using 4 y to select VOICE MAIL Confirm with
61. ith the Easylink function you can control your device with additional telephones To use this function addition al telephones must be set to the tone dialling mode DT ME MFYV tones for this purpose see the operating man ual of your additional telephone Starting Fax Reception If you pick up at an additional device and hear that you are receiving a fax whistling tone or silence you can start the fax reception by pressing L JL5J on the additional tele phone or pressing START on the device Taking Over the Line If you pick up on an additional telephone and the machine continues to ring or attempts to receive a fax you can dis connect the machine from the line Press L JL J on the additional telephone Changing Code N Only change the codes if it is absolutely necessary The codes must begin with L or L and must be different Press OK L5JL4 and OK Enter the new code for starting fax reception Confirm with OK Enter the new code for taking over the line on an addi tional device 5 Confirm with OK ah WN Telephone Lines and Additional Devices 45 16 Service p Should disruptions occur follow the instructions on E the display and on the error report Checking the Ink Film Reserve 1 Press OK L4 L6 and OK 2 The number of pages that can still be printed with the ink film is shown on the display 3 Press STOP to return t
62. jects have entered the device and have your device exam ined by trained professionals at a technical service location Do not allow children to handle the device without super vision The packing materials should be kept out of the hands of children The telephone handset of the device is magnetic Caution small metallic objects paper clips may be retained if placed near or on the telephone handset Power Supply Check whether the mains voltage of your device indicated on the type label matches the mains voltage available at the setup location Use only the power and telephones cables supplied Set up your device so that the power socket is easily acces sible The device does not have an on off button In an emergency disconnect your device from the power supply by pulling the power plug Never touch the power or telephone cable if the insulation is damaged Disconnect your device from the power and telephone net works during an electrical storm If this is not possible do not use the device during an electrical storm Before cleaning the surface of your device disconnect it from the power and telephone networks Never use liquid gaseous or easily flammable cleansers sprays abrasives polishes alcohol Only clean the display with a dry soft cloth If the display breaks a mildly corrosive liquid may escape Avoid all con tact with your skin and eyes In the event of a power failure your device will not fun
63. just the volume level of the speaker on the E cordless telephone using 4 y even during a call Looking up Numbers During a call you can look up the telephone book entries 1 During a call press e Meru 2 Use 4 q to select PHOHEBOOE 3 Using 4 y dial the desired entry p Press Returr to return to the previous menu lev E el Calling additional telephone func tions Function is not supported in all countries and networks You can use additional telephone functions with your de vice for example call on hold three way call or forwarding Contact your telephone company to inquire whether or not these functions are available for your connection The signal to the switchboard to call these services is a short line interruption Hook Flash Press the R key to call the ad ditional telephone functions On the Device Making a Second Call 1 During a call press R 2 Enter the desired number using the numeric keypad or select a saved entry Press R to toggle between the calls Switching Between Calls Press R to toggle between the calls Receiving a Second Call During a call you can be informed about another call by a notification tone call waiting if your telephone compa ny offers this service The notification tone for call waiting on the device is switched off in the factory During a call press R to accept the new call su For this function to work the caller line identifica E tion CLIP must
64. ly use the answering machine fa cility of your telephone service provider voice mail box and receive faxes on your devices Get the mail box func tion for your telephone connection deactivated or set the number of rings for the fax switch to lower than 5 on your device also see Chapter Setting the Fax Switch Page 38 When the fax switch accepts the call the mail box of the service provider does not step in Enquire with your tele phone company Registering and de registering ad ditional cordless telephones Normally your cordless telephone is registered with your device in the factory In the starting mode press OK The display shows on which base unit and with which number the cordless telephone is registered ww 2 If you acquired a model with several cordless tele E phones only one cordless telephone is registered with your device in the factory Insert the batteries as described above and register the cordless telephones with your device also see Chapter Telephone Con nections and Additional Devices page 43 You can register in all up to five cordless telephones with your device Using only original cordless phones as addi tional cordless phones ensures optimum use of all func tions You can get original cordless telephones through our order service or at specialist shops p Additional cordless telephone must be GAP compat E ible Registering cordless telephone You must first bring the cordless telephon
65. meric keypad or select a saved entry 3 Press 1q 4 Press START Direct inward dialling or selecting sub address You can send a fax to a direct inward dialling number or a sub addressor or call from a direct inward dialling number or sub address for example to use a certain service of a fax database provider For this purpose attach the direct in ward dialling number or sub address with a short dialling pause to the fax number 1 Enter the desired number using the numeric keypad or select a saved entry 2 Hold R pressed for at least two seconds 3 Enter the direct inward dialling number or sub address 4 Press START The direct inward dialling number or sub address is dialled only after a short pause 28 Philips PPF 685 695 Broadcasting You can send one fax to multiple recipients in succession Entering Recipients Individually 1 Insert the document 2 Press OK L3JL4 and OK The document is now read 3 Enter the desired number using the numeric keypad or select a saved entry Confirm with OK Enter the next telephone numbers Confirm with OK You can enter up to 25 recipients Nau A Press START The device transmits the fax message successively to all recipients Sending a Fax to a Group 1 Insert the document 2 Press OK L1JL3 and OK 3 Use 4 y to select the group to which you would like to send a fax 4 Confirm with OK Using 4 y select SEHD FAX 6 Confirm with OK
66. minutes of messages You can record internal and external voice mes sages memos Using remote message retrieval you can call new messages from each telephone With the VIP code callers can also reach you even while the answering machine is switched on You can send fax messages in different resolutions to one or more recipients or a group You can also poll faxes and prepare documents for polling Five fax templates which you can use are stored in your device With these templates you can quickly create for ex ample a short fax note or an invitation Select the resolution for text and photo in order to copy documents with your machine You can also create multi ple copies You can send SMS messages from your machine if this service is activated for your telephone line this function is not supported in all countries and networks Received SMS messages can be managed with the extensive func tions of the SMS menu Activate notification by SMS to receive an SMS message for instance on your mobile phone when calls fax trans missions or other messages arrive in your absence this function is not supported in all countries and networks If you want your device can print Sudoku puzzles in four different difficulty levels with solution We hope you enjoy your machine and its many functions About this User Manual With the installation guide on the following pages you can start using your machine quickly and easily
67. n tones Answering Machine 25 ste If you select the 5 2 option for the number of E rings of the answering machine the answering machine switches on after two rings when you have received new messages If there are no new messages the device rings five times If the device does not pick up after two rings you have no new messages You can terminate the remote access without incurring any telephone costs 5 The functions below are available via the number but tons 6 Hang up to end the remote control session Remote Control Functions sie Occasionally the answering machine might not react E to your entry for example while you are listening to a message Cancel the current function by pressing Select the next function with the appropriate number button Listening to Messages Hearing current message again Press 0 Listening to all messages Press Listening to next message Press Deleting Messages To delete the current message Press while lis tening to the message Deleting all messages Press after listening to all the messages Press again within five seconds to confirm the deletion Outgoing Message Listening to the outgoing message Press Recording a new outgoing message 1 Press O 2 Wait for the confirmation tones 3 Press O 4 Wait for the long confirmation tone before beginning with the text 5 Press to end the recording Control Functions Aborting last funct
68. ng SMSs Confirm using OK Use 4 y to select the SMS service provider through which you would like to send SMSs 9 Confirm using OK o You can receive SMS messages via both providers on aw sb Switching Off Automatic Printing You can deactivate the automatic printing of SMS messag es 1 Press OK L6JL6 then OK repeatedly until FETHT SMS YES appears on the display 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK Switching SMS Reception On and Off If you are using a cordless telephone with SMS function on the same telephone line then the specific device at which you will receive an SMS message will depend on the specif ic manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS reception on your cordless telephone If this is not possible switch off SMS reception on the machine You can continue to send SMS messages even while SMS reception is switched off Switching SMS Reception Off 1 Press OK L4 L5 and OK Enter the service code L3 JL1JL2JLOJL7 Confirm with OK Using 4 y select SURE YES Confirm with OK A If you have entered the incorrect code you can cancel the entry with SURE HO Switching SMS Reception On 1 Press OK L4 L5 and OK Enter the service code 4 JL1JL2JLOJL6 Confirm with OK Using 4 y select SURE YES Confirm with OK A If you have entered the incorrect code you can cancel the e
69. ng up You can place an in ternal or external call From the Cordless Telephone Calling the device 1 In the starting mode press 8 2 Dial using 4 y HANDSET amp 3 Press e Call Calling other cordless telephones p This function is available only if you have registered E several cordless telephones with your device and the telephones are within the range of the machine In the starting mode press 2 Using 4 y dial the cordless telephone you would like to call 3 Press e Call Telephone functions Calling Line Identification CLIP Function is not supported in all countries and networks The number of an incoming call appears on the display For this function to work the Calling Line Identification Presentation CLIP must be activated for your telephone connection Enquire with your telephone company Caller Line Identification may be associated with a fee su If the Caller Line Identification does not work even E though the function is activated for your telephone connection check if you have set the correct country also see Chapter Settings page 37 H The functionality and availability of the Caller Line E Identification Presentation CLIP depends on your telephone company Your telephone company could have no CLIP data transmission or very specific data transmission format which is nocht supported by this product In some networks the machine will set itself up auto matically The C
70. ns and additional devices page 43 Connecting the Power Cord A Check whether the mains voltage of your device in dicated on the type label matches the mains voltage available at the setup location Connecting power cord of the device Insert the mains cable into the connection located on the rear side of the device Connect the mains cable to the elec trical socket Connecting the power cord of the charg ing station Connect the mains cable of the charging station to the electrical socket Initial Installation After you connect your device to the mains voltage the in itial installation commences Press i Your device prints a help page Selecting the Language 1 Use 4 y to select the desired display language 2 Confirm with OK Selecting the Country A Always set the country in which you are operating the machine Otherwise your machine is not adapt ed to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer 1 Use 4 y to select the country in which you are operat ing the machine 2 Confirm with OK After this input the machine prints another help page and checks the telephone line Entering Your Number Your name and number are added together with date time and page number at the top edge of each fax transmission header 1 Enter your number Using L or L J yo
71. ntry with SURE HO AWN uh wn SMS 35 12 Fun and Games Co Press G and 7 to print the instructions for the Games and Fun functions of your device Sudoku Sudoku is a Japanese number puzzle The game has 3 x 3 squares divided into 3 x 3 fields Depending on the diffi culty level lesser or more digits are already given at the be ginning of the game The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row a column and each of the nine blocks There is only one solution H The solution of the last printed game is saved The E solutions of earlier games are no longer available Printing a Game Press OK L4 JL8 and OK Using 4 y select SUDOKU HELL Confirm with OK Using 4 y select the difficulty level Confirm with OK Enter how many copies of the Sudoku you would like to print maximum 9 copies 7 Confirm with OK 8 Using 4 y select if you would like to print the solution 9 Confirm with OK au hk wn Printing the Last Game Again 1 Press OK 4 8 and OK 2 Using 4 y select SUDOKU LAST 3 Confirm with OK 4 Enter how many copies of the Sudoku you would like to print maximum 9 copies 5 Confirm with OK 6 Using 4 y select if you would like to print the solution 7 Confirm with OK Printing the Solution 1 Press OK L4
72. o get a connection to the public tele phone network PSTN from a PABX Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry The outside line access code is usually C0 viv In rare cases the outside line access code may be a E different number or a two digit number For older telephone systems the outside line access code can be R Flash Press R to enter this outside line access code If the connection to the public telephone net work is not possible contact your telephone system supplier p If you operate your device permanently at an exten E sion store the outside line access code with the 96 function see page 43 Chain Dialling You can combine and edit manually entered digits and saved entries before the dialling process starts If you have saved for example the telephone number prefix of an in expensive telephone service provider call by call as a tel ephone book entry select this entry and manually enter the subsequent telephone number or select another saved entry Insert dialling pause It may be necessary to insert a dial pause in telephone number for example for a direct inward dialling number a sub address or in a long distance number Hold R pressed for at least two seconds appears on the display The second part of the number is dialled only after a short pause Putting a call from co
73. o the device or to other cordless telephones From device To a cordless telephone 1 During a call press 8 2 Dial the number of the cordless telephone using the nu meric keypad 3 Hang up To all cordless telephones 1 During a call press 8 2 Hang up From the cordless telephone To the device During a call press e Hernu Using 4 y select CALL TRAHSFER Confirm with OK Using 4 y select HAHDSET amp Confirm with OK Press s to hang up au hk WN To other cordless telephones p This function is available only if you have registered E several cordless telephones with your device and the telephones are within the range of the machine 1 During a call press e Hernu 2 Using 4 y select CALL TRAHSFER 3 Confirm using OK 4 Select the cordless telephone to which you would like to transfer the call using 4 y 5 Confirm using OK 6 Press to hang up Getting back the telephone call You can get a transmitted telephone call back before the cordless telephone is picked up 1 Press oo Henu 2 Using 4 y select HAMGIMG UP 3 Confirm using OK Placing internal calls From device Calling a cordless telephone 1 In starting mode lift the handset 2 Press 3 Dial the number of the cordless telephone using the nu meric keypad Calling all cordless telephones 1 In starting mode lift the handset 2 Press p You can also terminate an internal telephone call by pressing 7E without hangi
74. o the starting mode If the ink film used up or if there is no ink film in the ma chine a message appears on the display Changing the ink film N Use only original consumable materials These are available from a specialised retailer or through our order service see back side of this user manual Oth er consumable materials can cause damage to the de vice sumable materials C Follow the instructions on the packaging of the con For receiving or copying documents an ink film must be inserted in your device Your device is delivered with an al ready inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information regarding ink film capacity For every next ink film that you insert you must load the capacity memory with the included Plug n Print card 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it up A Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the de vice 3 Grip the rear ink film roll at both the sides and place it next to the front ink film roll 4 Remove both the rolls from the device The used ink film cannot be reused A The messages and copies you have printed out can be read from used ink films Consider data
75. om the log send an SMS to the number or delete all numbers from the list Confirm with OK Calling events 1 on aounh wn Press 4 y and using 4 yCALLS select PERSOH ALIS Confirm with OK Dial using 4 y EWEHTS Confirm using OK Dial using 4 y IJI EI Confirm using OK Select the desired number or message using 4 y Confirm using OK Setting up the display You can set whether you would like to be informed about new events SMSs missed calls with a message on the dis play 1 Press 4 y and using 4 yCALLS select PERSON ALIS 2 Confirm with OK 3 Dial using 4 y EWEHTS 4 Confirm using OK 5 Use 4 y to select whether you would like to turn the function on or off 6 Confirm with OK 42 Philips PPF 685 695 15 Telephone Lines and Additional Devices Configuring Telephone Lines and Services PABX Systems Private branch exchanges PABX are typical in many of fices and some households You must dial an outside line access code in order to get a connection to the public tele phone network PSTN from a PABX oe additional telephone connected to the machine ona telephone socket is not considered an extension 1 Press OK L9 L6 and OK 2 In some countries you can set the dialling process to pulse dialling or tone dialling DTMF tones Use 4 y to select the desired dialling process Only use pulse dialling if tone dialling is not yet activated for your telephone line Con
76. on for at least twelve hours The batteries will heat up slightly during charging this is not dan gerous Putting cordless telephone in op eration Press the green 9 button for at least two seconds for switching on your cordless telephone Normally your cordless telephone is registered with your device in the factory In the starting mode press OK The display shows on which base unit and with which number the cordless telephone is registered ste If you acquired a model with several cordless tele E phones only one cordless telephone is registered with your device in the factory Insert the batteries as described above and register the cordless telephones with your device also see Chapter Telephone Con nections and Additional Devices page 43 12 Philips PPF 685 695 4 Telephone functions For information on how to connect additional cordless tel ephones and another device and which functions are avail able to you please refer the chapter on Telephone Connec tions and additional devices Page 43 hz In the fax only reception mode F on the display the E device rings twice Then the fax reception switches on You can only accept an incoming telephone call whilst it is ringing also see chapter Setting the Fax Switch page 38 this function is not supported in all countries and networks Making Telephone Calls on the Machine Dial the desired telephone number There are multiple ways to do this Then lif
77. on the display shows the charge level of the battery If the charge is too low the display illumi nation is switched off and the hands free function is not available Place the cordless telephone into the charging station Changing the batteries in the cordless telephone 1 Press and hold s at least two seconds for switching off the cordless telephone 2 Open the battery compartment on the backside of the cordless telephone by pulling the cover down 3 Remove the old batteries V The batteries used should be disposed of accord ing to the recycling regulations of your country 4 Insert the new batteries in the battery compartment with the positive and negative poles as shown in the pic ture in the battery compartment Service 49 Never use non rechargeable batteries in the cordless telephone Follow the specifications in the technical data 5 Place the cover on the battery compartment and slide it upward until it snaps into place 6 Place the cordless telephone into the charging station A Never place the cordless telephone into the charg ing station without batteries sHz Leave the cordless telephone in the charging sta tion for at least twelve hours The batteries will heat up slightly during charging this is not dan gerous Checking the Firmware Version 1 Press OK 4JL7 and OK 2 The model designation and the configured country ap pear on the display Confirm with OK The information on the
78. onfirm using OK 5 Using 4 y select the entry to which you would like to assign a new ring tone 6 Press ee OFLion 7 Using 4 y select RIHGER TPE 8 Confirm with OK 9 Select the desired ring tone using 4 y 10 Confirm with OK 11 Using 4 y set the volume 12 Confirm with OK Acoustic room monitoring Co This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the machine With this function you can acoustically monitor a room for example a children s bedroom Setting up room monitoring Set up the room monitoring on the receiver unit first 1 On the receiver unit press 4 y and using 4 y select ACCESSORIES Confirm using OK Using 4 y select ROOM MONITOR Confirm using OK Using 4 y select the transmitting cordless telephone Press e Call Nou fh WN The transmitting unit starts ringing Press OK to ac cept the call 8 Using ee es activate the baby phone function on the transmitting unit The cordless telephones are now connected to each other in the monitoring mode Place the transmitting unit in the room which you would like to acoustically monitor Keep the receiver unit with you p Ifyou get a call when you are in the room monitoring mode only the device rings On the cordless tele phone the display gets lit up and a message appears Telephone calls during room monitoring If you get a call when y
79. or the same could be that you are using a secret number or that the device is connected to an old ISDN System OW p Ask your telephone service provider N7 whether you must register for the SMS Service to which mobile telephone service providers you can send SMS which costs are applicable which functions are available Sending SMS On the device 1 Press M 2 Confirm with OK p You can also call the function by pressing OK E 6 JL1 and OK vite The last five SMS messages written remain saved E as templates Press until the desired message appears 3 You can enter characters using the numeric keys see button labels Press C0 to enter space or special char acters You can enter 160 characters ye You can move the cursor using 4 y Use C to de E lete individual characters Press and hold C at least two seconds to delete the entire text Press COPY to print the message before sending it 4 Confirm with OK 5 Enter the desired number using the numeric keypad or select a saved entry p You can send an SMS message to up to five recip E ients Press OK after entering the number 6 Press K The message is sent On the cordless telephone Sending SMS p You can navigate within the text using 4 y Use C to delete individual characters Press s to close the menu and return to the starting mode 1 Press M wu p You can also call the function by pressing
80. ory using 4 y 11 Confirm with OK au hk Wn Deleting an entry Hold M pressed for at least two seconds 2 Using 4 y select the entry which you would like to de lete Press o OF Lion Using 4 y select DELETE ENTRY Confirm with OK Confirm the deletion with ee Yes au kh WwW Adding an additional number i p If you have added an additional number to an entry E this entry appears twice in the telephone book The symbol of the category appears before the name Hold 1 pressed for at least two seconds Using 4 y select the entry which you would like to edit Press e OF Lion Using 4 y select ADD HUMBER Confirm with OK Enter the additional number Confirm with OK Select a category using 4 y Confirm with OK on aouhk wn o Changing the ringer tone You can assign a separate ring tone to each entry In this way you can distinguish between business and personal calls wu 2 For this function to work the caller line identifica E tion CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Hold 1 pressed for at least two seconds Using 4 y select the entry which you would like to edit Press e OF Lion Using 4 y select RINGER TYFE Confirm with OK Select the desired ring tone using 4 y Confirm with OK Nou hWN Calling Options Telephone book entries on the device
81. ot intended for recycling depending on the requirements in your country Trademarks The references mentioned in this manual are trademarks of the respective companies The lack of the symbols and does not justify the assumption that these dedicated terms are free trademarks Other product names used herein are for identification purposes only and may be trademarks of their respective owners Sagem disclaims any and all rights in those marks The reproduction of certain documents e g by scanning printing copying is prohibited in many countries The list of such documents below is not intended to be com plete it only offers a general overview In case of doubt consult your legal advisor Passports personal identification Entrance and exit visa papers immigration papers Military service documents Bank notes travel checks payment orders Postage stamps tax stamps stamped or unstamped Loan papers certificates of deposit bonds Documents protected by copyright Follow the statutory regulations of your country with re gard to the legal validity of fax transmissions particularly in connection with the validity of signatures meeting de livery deadlines or disadvantages resulting from the loss of quality in the transmission etc Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy This product is intended for use on an analogue pu
82. ou are in the room monitoring mode only the device rings On the cordless telephone the display gets lit up and a message appears 1 Press e ACCEPT on the cordless telephone to accept the call 2 Press to end the call The cordless telephone returns to the room monitoring mode You can place a call when in the room monitoring mode 1 Press e Call and dial the desired number 2 Press to make the connection 3 Press to end the call The cordless telephone returns to the room monitoring mode Ending room monitoring Press s on any one of the cordless telephones to end the room monitoring mode 22 Philips PPF 685 695 8 Answering Machine lt 4 Press i and L3 to print an overview of the answer E ing machine functions p In the fax only reception mode F on the display the E answering machine of the device is switched off You cannot switch on the answering machine in this mode also see chapter Setting the Fax Switch page 38 this function is not supported in all countries and networks Switching On and Off On the Device ste If you do not record a personal announcement the E answering machine uses the anonymous announce ment set by the factory Press three times to turn the answering machine on or off If the answering machine is turned on the symbol EH appears on the display p You can also call the function by pressing OK E MD and OK On the cordless
83. protection issues when disposing of used ink films 5 Pull the used Plug n Print card out of the plug socket on the left hand side next to the ink film tray The Plug n Print card cannot be reused 6 Carefully remove the rubber bands from the new ink film Make sure that the film is not damaged 46 Philips PPF 685 695 7 Place the larger roll with the ink film in the rear ink film 11 Close the device Insert the paper tray in the opening tray The blue gear wheel must be on the right hand provided for it behind the paper feeder Insert paper side again Fixing a Paper Jam 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it up 8 Place the smaller roll without ink film in the front tray The blue gear wheel must be on the right hand side and the pin must be inserted in the depression on the left hand side A Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the de vice 3 Carefully pull the paper out 9 Break the chip card from the Plug n Print card Insert the chip card in the plug socket on the left hand side next to the ink film tray 4 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 10 Turn the blue gear wheel forward to tension
84. rdless tele phone Dial the desired number There are several ways to do this Then press 9 p You can also press e first and then dial a number E The dialling process begins immediately vite If you receive a call on the cordless telephone and E hear that it is a fax call whistling tone or silence you can start the fax reception on the device Press either START on the device or JL5 on the cordless telephone Manual dialling Dial the desired number using the nu meric keypad Telephone Book of the Cordless Telephone 1 Hold N pressed for at least two seconds 2 Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book p Ifyou have added an additional number to an en E try this entry appears twice in the telephone book The symbol of the category appears before the name Telephone Book of the Device 1 Press 1 2 Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book Telephone functions Redial list Press and hold C at least two seconds Use 4 y to select an entry from the list of the dialled numbers Caller List 1 Press 4 y and using Ay CALLS select PERSOH ALIS 2 Confirm with OK 3 Using 4 y select from which list you would like to dial a number 4 Confirm with OK 5 Select the desired number using 4 y sie You can ad
85. re quirements Environment Respect of environment is a key objective of Sagem Sagem uses environmentally friendly processes to run its operations and has chosen to integrate strong en vironmental constraints in the full lifecycle of its products including manufacturing product use and end of life e Ge Packaging To facilitate packaging recycling please con form to your local selective recycling rules Batteries Old batteries have to be deposited in designat ed collection areas Product The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equip ment covered by special disposal regulations To enforce recycling recovery of The Waste Electrical and Electronic Equipment WEEE and to protect the envi ronment and human health European regulations requires that you selectively collect waste equipment using one of the following options e Your retailer will take your equipment back if you are buying a replacement product e Waste equipment can also be deposited in designated col lection areas 52 Philips PPF 685 695 This user manual was printed on recycled paper bleached without chlorine This satisfies the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper The plastic foil may be submit ted for recycling or disposed of with waste n
86. s are available on your device There are two ways in which you can call functions Navigating in the menu Press OK or one of the two arrow keys 4 y to open the function menu Page through 4 y menu entries Use OK to select a function Press C to return to the previous menu level Press STOP to close the menu and return to the starting mode 4 L5 Using service codes eeesseseneeeees page 50 4 JL6 Checking the ink film reserve 00 page 46 4 L7 Checking the firmware version page 50 4 JLB Sudoku ccccccscsesescseseeseseseeeseseees page 36 5 Fax switch 5 1 Configuring day mode Calling functions directly You can call a menu func SIL2 Configuring night mode tion directly using the function number Press OK and en 5 JL3 J Setting the timer eee ter the appropriate function number using the numeric BCA Easylink ccccccsssccsssssssessscsssssssseessescessssnees keypad Confirm using OK You will find the function FICE Setting the ri number in the following list etting the ring tones s sssssssssisssssiesse
87. s telephone Using 4 y dial the desired entry Press o OF Lior Using 4 y select SEHD SMS Confirm with OK The Send SMS Menu appears uh WN 32 Philips PPF 685 695 SMS to E Mail Function is not supported in all countries and networks You can send an SMS to an E Mail address 1 Press M p You can also call the function by pressing A y and E selecting using 4 y SMS Confirm with OK Using 4 y select EDIT EMAIL Confirm using OK Enter the text as described under Sending SMS Confirm using OK Enter the e mail address Press and hold 0 until the character appears au AWUN CA E Mail addresses must not contain a space 7 Confirm using OK 8 Press e Confirm to send the message Press EDIT EHTR Y to edit the message again SMS to fax Function is not supported in all countries and networks You can send an SMS as a fax to a fax machine 1 Press M p You can also call the function by pressing 4 y and E selecting using 4 y SMS Confirm with OK Using 4 y select EDIT FAH Confirm with OK Enter the text as described under Sending SMS Confirm using OK Enter the desired number using the numeric keypad or select a saved entry Confirm with OK 8 You can give a title reference which appears in the heading of the fax ou AWN N 9 Press e Confirm to send the message Press EDIT ENTRY to edit the message again Notification by SMS You can have an SMS messag
88. set the volume 1 0 Confirm with OK Turning key tones and signal tones on and off On Monochrome Dect 1 Press 4 y and using 4 y select RINGER TYPE 2 Confirm using OK 3 Using 4 y select SECRET 4 Confirm with OK 5 Using 4 y select whether you would like to turn the button tones the notification tone for low battery charge or the confirmation tone when replacing the cordless telephone in the charging station on or off 6 Confirm with OK 7 Presse EDIT EMTR Y to switch the function on off 8 Confirm with OK On Colour Dect Press 4 y and using 4 y to select PERSOMALIS Confirm with OK Using 4 y select SECRET Confirm with OK Using 4 y select SECRET Confirm with OK ou hWN 40 Philips PPF 685 695 7 Using 4 y select whether you would like to turn the button tones the notification tone for low battery charge or the confirmation tone when replacing the cordless telephone in the charging station on or off 8 Confirm with OK 9 Presse EDIT EMTR Y to switch the function on off 10 Confirm with OK Switching silent mode on off In the silent mode all ring tones alarm tones and button tones of the cordless telephone are turned off However you can still place a call On monochrome Dect 1 Press 4 y and using 4 y select FINGER TYPE Confirm using OK Using 4 y select SILENT MODE Confirm using OK Using ee select S to switch on the function Using e select Ha to switch off th
89. sible if this information is applied to other devices This user manual is a document that does not represent a contract Errors printing errors and changes are reserved Copyright 2008 Sagem Communications Austria GmbH Appendix 53 54 Philips PPF 685 695 Appendix 55 E Mail dti faxinfoline sagem com Internet www sagem communications com PHILIPS PHILIPS and the PHILIPS Shield Emblem are registered trademarks of Koninklijke Philips Electronics N V and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N V SAGEM COMMUNICATIONS Printing Terminals Headquarters Le Ponant de Paris 27 rue Leblanc 75015 Paris FRANCE A T l 33 1 5811 77 00 Fax 33 1 58 11 77 77 PERGI 623 www sagem communications com INT EN Limited company Capital 167 038 185 Euros 440 294 510 RCS PARIS 253132533 A
90. sired resolution You can choose between RESOL STAMGARD for documents without spe cial features RESOL FINE for texts with small print or drawings and RESOL PHOTO for pho tos Press The configured resolution appears on the display Press EF again to change the resolution p They can adjust the preset contrast also see E Chapter Settings page 37 Creating a Copy Press COPY briefly The copy is created Creating Multiple Copies 1 Hold COPY pressed for at least two seconds 2 Enter the number of times you would like to copy the document maximum of 15 copies Press COPY Using A y select whether to reduce or enlarge the doc ument in size when copying You can magnify up to 200 percent or reduce to as small as 50 percent of the original size 5 Confirm with OK The copy is created p Press STOP to eject the documents without copy E ing them Copier 31 11SMS Function is not supported in all countries and networks p Press i and 8 to print the instructions for SMS functions SMS Requirements Your device is preset for using the SMS Short Messaging Service services Caller Line Identification CLIP must be activated for the SMS to work It is possible that you will not be able to send and receive SMS messages from a pri vate branch exchange depending on the country and net work p Should you face problems in sending SMS the rea E son f
91. ss telephone is low Place the cordless tele phone into the charging station Switching on hands free 1 During a call press e Meri 2 Using 4 y select Deact 3 Confirm with OK Switching off hands free 1 Select Deact again 2 Pressee Deact p You can switch the hands free mode on and off by E pressing 9 button during a telephone call 14 Philips PPF 685 695 Mute mode You can put the handset on mute if you want to speak to someone without letting the caller hear the conversation On the device 1 During a call press C Your caller cannot hear any more 2 Press C again to continue with the call On the Cordless Telephone 1 During a call press e Meru 2 Using 4 y select SECRET 3 Confirm with OK Your caller cannot hear anymore 4 Press Exit to continue with the call Ow p The mute mode of the cordless telephone can also be E switched on off by pressing and holding C at least 2 seconds Recording a Telephone Conversa tion You can record a telephone conversation After recording the 8 button flashes and you can hear the recording like a message on the answering machine N You must inform your caller when recording a tele phone conversation 1 During a call press The recording begins 2 Press again to end the recording Forwarding a call You can forward calls from the device to registered cordless telephones From the cordless telephone you can forward calls t
92. switch Help 5 Copier Press i and 5 to print the help for copying Help 6 Function List Press i and L6 to print a list of all functions and settings of your machine Help 7 Games and Fun Press i and 7 to print the instructions for the Games and Fun functions of your device Help 8 SMS Press i and tions 8 to print the instructions for SMS func Starting the Initial Installation 1 Press G and 2 2 The machine prints out a help page and starts the initial installation process Settings on the device 39 14 Settings on the cordless telephone p Press to return to the previous menu level Press E to close the menu and return to the starting mode Selecting the language Your cordless telephone automatically adopts the language setting of the device during registration You can set a dif ferent language for the display of the cordless telephone All languages are not available on the cordless telephone sie The cordless telephone adopts the language setting of E the device when you change it on the device also see Chapter Settings on the device Page 37 Press 4 y and using 4 y select SETTINGS Confirm using OK Dial using 4 y LANGUAGE Confirm using OK Press EDIT EHTEY Use 4 y to select the desired display language Confirm using OK Naouhwn Changing the Wallpaper Image PPF695 1 Press 4 y and using 4
93. t up the handset lt u p You can also lift up the receiver first then dial a number The dialling process begins immediately Manual dialling Dial the desired telephone number with the number pad Telephone book 1 Press A Z p You can also load telephone book entries by E pressing OK 11 and OK 2 Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book H You can save an entry multiple times with the E same name but in a different category In the tel ephone book the first letter of the category ap pears after the entry Speed Dialling Press the desired speed dial button 1 6 Redial list Press GD Use 4 y to select an entry from the list of the dialled numbers p You can also load the redial list by pressing OK E 2 L2 and OK Caller list Press and hold G at least two seconds Use the 4 y to select an entry from the list of callers p You can also load the caller list by pressing OK 2 BD and OK su For this function to work the caller line identifica E tion CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Getting outside line Private branch exchanges PABX are typical in many of fices and some households You must dial an outside line access code in order t
94. tered three times the machine hangs up Press R3 2 Using 4 y select FORWARD IHG 3 Confirm with OK oe You can also call the function by pressing OK 7JL7 and OK 4 Use 4 y to select whether you would like to switch for warding on or off 5 Confirm with OK Enter the number to which the received messages should be forwarded 7 Confirm with OK Use 4 y to select how many messages should be collect ed and forwarded together 9 Confirm with OK p When you record a message you are asked if you would like to use the old message or would like to record a new one Confirm using OK 10 Recording a new outgoing message Press OK to record an outgoing message Wait for the confirma tion tone before you say your text 11 Press OK to end the recording The recording is played back Using the Remote Control With a telephone call you can listen to and delete messag es record a new outgoing message or switch the answering machine on or off H The telephone on this connection must be set to tone E dialling Press a button within 50 seconds otherwise the connection is cut off country and network de pendent 1 Call your telephone number 2 Wait until the answering machine switches on and plays back the outgoing message 3 Enter the access code 4 The machine interrupts the outgoing message and plays new messages If no new messages have been received you will hear two confirmatio
95. teries Cordless telephone User manual with installation guide not depicted Depending upon model several cordless telephones are in cluded Sy 1 Fold open the lever on the right beside the paper feed towards front 2 Insert paper in the paper feeder You can insert maxi mum 50 sheets A4 80 g m2 3 Fold open the lever on the right beside the paper feed backward in order to enclose the paper If one of the parts is missing or damaged please con tact your retailer or our customer service Attaching the Paper Tray Insert the paper tray into the openings behind the paper feed mechanism Connecting the Handset Plug one end of the spiral cable into the socket on the tel ephone handset Insert the other end into the socket desig nated with the s symbol 10 Philips PPF 685 695 Connecting the Telephone Cord H Your device is an analogue fax device Group 3 It is E not an ISDN device Group 4 and therefore it can not be operated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals Connect the telephone cable to the device by inserting it in the socket designated with LINE RJ 11 Connector In sert the telephone plug into your PTT line socket ay If you connect your device as extension to a tele E phone system you must set it for working as an ex tension also see Chapter Telephone connectio
96. th OK Use 4 y to select OUTG0 IMG MSG Confirm using OK Using 4 y select DEFAULT Confirm with OK Using ee select 5 to switch on the function Using e select Ho to switch off the function nN Ou nh WN 8 Switching on the function The outgoing message is played back Using ee Eric you can end the play back Listening to Messages On the device ion Press to play the next message With the number E keys you can load the desired message directly Dur ing playback press C and OK in order to delete the currently playing outgoing message Using A y set the volume Stop the playback with STOP Listening to New Messages If new messages have been received on the answering ma chine the X8 button blinks The number of the new messages is shown on the display 1 Press MENS 2 Confirm with OK 3 The new messages are played back Listening to Messages Again 1 Press 22 2 Using 4 y select MESSAGES 3 Confirm with OK p You can also call the function by pressing OK and OK 4 Using 4 y select MESSAGE FLAY 5 Confirm with OK The messages are played back On the cordless telephone p You can also call the function by pressing and hold E ing COIR at least two seconds Listening to new messages If new messages are received a message appears on the dis play of the cordless telephone 1 Press OK 2 Select a message using y 3 Confirm using OK T
97. the function by pressing OK E 1 J 2 J and OK 2 Enter the name You can enter characters using the numer ic keys see button labels Enter special characters using CO Press the respective button several times until the de sired character or special character appears on the display 3 Confirm with OK 4 Using 4A y select the category for which you would like to enter a number CATEGORY HOME CATEGO Rv WORK CATEGORY MOBILE or CATEGO Ri FAS Confirm with OK Enter the telephone number Confirm with OK You can assign a ring tone to the number Use the number buttons L0 J to L9 J to select a ring tone Using A y set the volume 9 Confirm with OK The entry is saved H In some countries and networks the individual ring E tone of an entry only works when the device rings for the second time The first ring will be the standard ring tone Edit Entry Press OK L1JL5J and OK Using y select the entry which you would like to edit Confirm with OK Edit the name Confirm with OK Using 4A y select the category for which you would like to enter a number CATEGORY HOME CATEGO RY WORK CATEGORY MOBILE or CATEGO Ri FAR 7 Confirm with OK 8 Enter the telephone number 9 Confirm with OK 10 You can assign a ring tone to the number Use the number buttons L0 J to L9 J to select a ring tone Using A y set the volume 11 Confirm with OK The entry is saved on ou
98. ting line interruption Function is not supported in all countries and networks The necessary length of the short line interruption Hook Flash depends on the country and telephone network The Hook Flash period is set in the device by the factory if you have selected the correct country in which you op erate your device If you cannot call special functions or dial outside from an extension you must probably change the Hook Flash time country and network dependent Inquire with your telephone company or find out by trial and error with which settings these services function 1 Press OK L2JL4 and OK 2 Using the 4 y key select the length of the Hook Flash signal to the switching centre in the public switched tel ephone network PSTN Change this setting if you cannot call additional telephone functions such as call on hold three way call or forwarding Confirm with OK 4 Using the 4 y key select the length of the Hook Flash signal to the switching centre of a private automatic branch exchange PABX If the outside line access code of your telephone system is R Flash set here with the length of the signal for getting the outside line p If your device is not connected to a PABX or if E your PABX system uses another outside line ac cess code for example 0 this setting has no ef fect 5 Confirm with OK Setting the Ring Tone Selecting the Ring Tone You can select from among ten diff
99. ting on or off 3 Confirm with OK 4 Switch on printing Use 4 y to select whether the call list should be printed immediately or after every 50 calls 5 Confirm with OK Printing the Telephone Book Press OK L1JL7 and OK The machine prints a list with the telephone book entries and saved assignments Printing Fax Journal The fax journal is a list of the last ten faxes sent and re ceived 1 Press OK L3 JL5 and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK 4 Switch on printing Use 4 y to select whether the fax journal should be printed immediately or after every ten transmissions 5 Confirm with OK Printing Transmission Report After every transmission the machine prints out a trans mission report If a transmission error occurs an error re port is printed out You can switch off printing of the transmission report 1 Press OK L3 JL6 and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK Printing Help Pages Help 1 Overview Press i and 1 to print an overview of the help pages Help 3 Telephone Book Press i and 3 to print an overview of the telephone book and answering machine functions Help 4 Fax Transmission Press i and 4 J to print instructions for sending fax mes sages and for configuring the fax
100. tions 2 Use 4 y to select an option You can display informa tion about the SMS message print or delete the mes sage forward the message to another recipient or send an SMS response You can return to the list of SMS messages or view the next or previous SMS message 3 Confirm with OK On the cordless telephone 1 Select the SMS to Read 2 Pressee Select 3 Use 4 y to select an option You can reply the SMS You can move the message to the Archive folder delete it or forward it to some other recipient You can call the number of the sender or save it to the telephone book 4 Confirm with OK Printing SMS Messages 1 Press OK L6J 3 and OK 2 Using 4 y select the SMS that you would like to print FRIHT ALL Prints all received and composed SMS messages that you have saved PRIMT INMBOM Prints all received SMS messages PRIMT OUTBOX Prints all sent SMS messages that you have saved FRIHT HEL Prints all unread SMS messages 3 Confirm with OK se Ifyou would like to print an individual SMS mes E sage load the message Press COPY to print the message Deleting SMS On the Device If the message memory is full the device cannot receive any more messages Delete SMS messages to free up mem ory 1 Press OK L6JL4 and OK 2 Use 4 y to select the SMS messages you would like to delete DELETE ALL 5M5 Deletes all received and com posed SMS messages that you have saved DELETE READ SM5
101. u can enter a plus sign 2 Confirm with OK Entering Your Name 1 Enter your name You can enter characters using the numeric keys see button labels Enter special charac ters using Ol Press the respective button several times until the desired character or special character appears on the display p You can move the cursor using A y Use C to de lete individual characters 2 Confirm with OK After the input the machine prints an overview of the functions Entering the Time and Date 1 Enter the time e g L1JL4 JLOJLOJ for 2 pm 2 Enter the date two digits each e g o JLE JLo ILe JLO JLZ J for 8 June 2007 3 Confirm with OK p You can restart the initial installation process any time Press i and 2 Initial Operation Inserting batteries in cordless tel ephone 1 Insert the new batteries in the battery compartment with the positive and negative poles as shown in the pic ture in the battery compartment Never use non rechargeable batteries in the cordless telephone Follow the specifications in the technical data 2 Place the cover on the battery compartment and slide it upward until it snaps into place 3 Place the cordless telephone into the charging station N Never place the cordless telephone into the charg ing station without batteries H Leave the cordless telephone in the charging sta p ti
102. upting your call Setting the Timer Press 4 y and using 4 y to select ACCESSORIES Confirm with OK Using 4 y select TIMER Confirm with OK Press EDIT EHTR Y Using 4 y select SET DURATIOH Confirm with OK Enter the minutes max 99 minutes 9 Confirm with OK 10 Using 4 y select VIEW 11 Confirm with OK 12 Using ee select eS to switch on the function Using select Ho to switch off the function 13 Using 4 y select RIMGER TYPE 14 Confirm with OK 15 Select the desired ring tone using 4 y 16 Confirm with OK 17 Using 4 y set the volume 18 Confirm with OK 19 Press Return after carrying out all the settings on aouhkh wn 20 Press e Start to start the timer Modifying the time Before you can modify the timer settings you must switch off the current timer 1 Presse Stor 2 You will be asked whether you would like to switch off the timer Confirm with ee Yes You can now access the timer menu and modify settings Birthday reminder Using the birthday reminder you can enter the dates for up to ten birthdays The cordless telephone rings at the entered time on the entered date Press any key to put off the alarm Entering birthday Press 4 y and using 4 y to select ACCESSORIES 2 Confirm with OK 3 Dial using 4 y BIRTHDAY 4 Confirm using OK 5 Dial using 4 y Hew gt 6 Confirm using OK 7 Enter the name 8 Confirm using OK Cordless telephone 21 9 Enter the
103. ut of the device 2 Open the device by lifting the panel using grip in the centre and folding it up 4 Carefully pull the document to the front or to the back out of the device A Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the de vice 5 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place 48 Philips PPF 685 695 3 Open the scanner cover and the cover of the automatic document cover by first pushing the support A and then the support B inside The cover C folds below 4 Lightly wipe the upper side of the scanner glass A and the lower side of the document feeder scanner film white plastic plate B with a cloth 5 Clean the feed roller A and the underside of the sup port pad of the feeder roller B with a soft lint free cloth moistened with cleaning alcohol 96 percent Rotate the feed roller You must clean the entire roller 6 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place 7 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 8 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Displaying the battery charge The charge indicator

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