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Xerox WorkCentre 3045

1. Item Description Total Impressions The total number of pages printed See also Checking Page Counts on page 154 26 WorkCentre 3045 Multifunction Printer User Guide Features Admin Menu This section includes Reece snc csc E E E A E A EE O mers eens 27 jINGIWONG cedera a N T 27 e FOSON r 29 SVEM SCU Drapia E E A E EEE 31 MAMENANG cpssun eee ate eee nanan ees ental niamencanetan 31 D o eS A E 32 e SAMoENMal aneen ieee eae Ae eye eee ee 32 Sr WBS e UNOS E A eeprirnresen enreny rere rrye er 33 Use the Admin Menu to access the configuration settings of the printer Fax Book Use this menu to create edit and delete speed dial and group dial numbers Note Available on WorkCentre 3045NI Multifunction Printer only Item Description Speed Dial Create edit and delete speed dial address book entries Group Dial Create edit and delete speed dial group entries Network Use this menu to configure printer settings for jobs sent to the printer through a network port Notes e Available on WorkCentre 3045NI Multifunction Printer only e You cannot select this setting during printing e To activate menu setting changes restart the printer After changing settings turn Off the printer then turn it On again Wired Network Setup This menu provides the selections for setting up the printer for wired Ethernet network connections WorkCentre 3045 Multifunction Printer 27 User Guide Features
2. Remote Receive When set to On you can elect to receive a fax by pressing the remote receive code on the external telephone Press the remote receive code after you pick up the telephone handset Specifies the tone in two digits from 00 99 when Remote Receive is set to On Send Header When set to On each outgoing fax includes a header including the company name fax number and the date and time the fax was sent When set to Off no header information is included in the outgoing faxes Note Many countries have fax regulations that require Send Headers in each outgoing fax The regulations specify the information that must be included in the header Company Name Specifies the sender name that is recorded in the sender report Your Fax Number Specifies your telephone number which is printed at the top of each page sent from your printer Fax Cover Page When set to On automatically prints a fax cover page When set to Off does not print a fax cover page DRPD Pattern Specifies a distinctive ring pattern for use with DRPD service Your telephone company specifies the DRPD Patterns Prefix Dial Specifies if you want to add the prefix number when you send a fax Prefix Dial Num Specifies the prefix dial number up to five digits This number dials before any auto dial number is started Specifies if the printer discards any excess data at the bottom of the page If Error Correction Mode ECM is set to On it attempts to correct e
3. You can automatically collate multi page copy jobs For example when making three 1 sided copies of a six page document the copies are printed in this order 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 Uncollated copies print in the following order 1 1 1 2 2 2 3 3 3 4 4 4 5 5 5 6 6 6 To select a collating option 1 2 100 To select Collated press the arrow buttons then press OK Select an option e Off turns collation off e On turns collation on e Auto turns collation on This is the default setting Press OK WorkCentre 3045 Multifunction Printer User Guide Copying Changing the Default Copy Settings This section includes e Changing the nite Expect Level unrin EN E E EEEN 101 s Chanding the Gray PING sessami cen 101 The printer uses the default copy settings on all copy jobs unless you change them for an individual job You can modify the default copy settings To change the default copy settings On the control panel press the System button To select Default Settings press the arrow buttons then pressOK Select Copy Defaults then press OK To select the option you want to change press the Down Arrow button then press OK Select the desired setting then press OK to confirm the new setting Repeat steps 4 and 5 as needed to change the defaults A a To return to the Ready screen press Return Changing the Auto Exposure Level 1 To select Auto Exposure Level pre
4. MPAs UME OS iaren A EE EE E A EN 202 North AMECO isiin ER EE E EE A EEE EEE ERNER 203 European UMON aasien ida e ai a EAE TN NE a i a A a R aae aaa E Eia 204 Domestic Household Environment u cccccsscssssssessscsscssecsncssssssecssessssssessscssessecsucssscssessaccassssecsscsaceseesneessees 204 Professional Business Environment u cccsscssecsscssssssessessscssecsncssssssecsnessssesessssssessscsncsascesscsaecsncssscesceneessessees 204 Collection and Disposal of Equipment and Batteries eecsesssssssssssseesssesssessssssstesssesssssestesneesneeess 205 Battery Symbol Note sscescetccteastndieudectiedi ERAR ladhinnc kinetin wants 205 Battery REmovll ssassn ea i e ea E e a AE a eheustdeareseiosdtuicdeaslactne 205 8 WorkCentre 3045 Multifunction Printer User Guide Contents Other COUNTRIES face ei ee Nae eae eke et E ce he aE lias A te i al 206 WorkCentre 3045 Multifunction Printer 9 User Guide Safety This chapter includes Elected Saret y feeeeqenreenere neater ores err sree a R a 12 Operational SA ety cores A ee lerermreee ee erste he tperrtrercr errr center Wt 14 Maintenance CE onua e aR EAR EER EA E 16 Printer SYmDO tc percent osni an E ET Tera eee Se re 17 Environmental Health and Safety Contact INformMAtiON sci cssssccessessoiacoacsatsosessoidcastenantbesspsncostecsacastoolesawcenness 18 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following i
5. Toner Refresh Rotates the developer and stirs the toner in the developer Initialize NVM Initializes the settings stored in the non volatile memory NVM except for the network settings The NVM stores the printer settings even after the power is turned off After executing this function and restarting the printer all the menu settings are reset to their default values Note You cannot select this setting during printing Adjust Altitude Adjusts the altitude of the printer to obtain optimal printing results Counter Reset Resets the toner counter for accurate reporting of the toner status Secure Settings Use this menu for controlling access to printer features Item Description Panel Lock When enabled access to the Admin Menu requires a password For details see Changing the Panel Lock Password on page 141 Service Lock Specifies if a function is unlocked and available to everyone locked from everyone or password locked requiring a password for access Copy Fax Available on WorkCentre 3045NI Multifunction Printer only Scan Print from USB Note Panel Lock must be enabled before setting the service locks Turns Secure Receive Set On or Off Scan to Email Use this menu to enable and disable the ability to edit the From field when an image is scanned to an email address Item Description Edit From Field Enables or disables the edit From field function 32 WorkCentre 3045 Multifunction Printer User G
6. e Off e On The default setting is On 3 Press OK Image Layout Adjustments You can change the following image layout adjustment settings For details see e Printing Multiple Pages per Side on page 99 e Setting the Copy Margins on page 99 Printing Multiple Pages per Side You can copy a single page and have it print multiple times onto one or both sides of the paper The printer reduces the pages proportionally to fit To print multiple pages per side 1 To select N Up press the arrow buttons then press OK 2 Select an option e Off copies one original image onto one side of a page This is the default setting e Auto copies two original pages reduces the images and prints them onto one side of a page e ID Card Copy copies two original size images onto one side of a page The images are not reduced e Manual reduces the two original images as specified in Reduce Enlarge and prints them onto one side of a page 3 Press OK Setting Copy Margins 1 Toselect the margin you want to change press the arrow buttons for e Margin Top Bottom e Margin Left Right e Margin Middle WorkCentre 3045 Multifunction Printer 99 User Guide Copying 2 Press OK 3 Adjust the margins from 0 0 2 0 in using the arrow buttons 4 Press OK 5 Repeat the steps for other margins then press the Return button Note The margin left right settings only apply when copying from the document glass Output Adjustments Collating Copies
7. outlet 160 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting Probable Causes Solutions The printer is connected to a power strip Plug the printer directly into the outlet or into a power strip that is shared with other high power devices not shared with other high power devices The Printer Does Not Print Probable Causes Solutions The printer is in Energy Saver mode Push the control panel button PrintingScout displays an error message Follow the instructions in the PrintingScout message to correct the problem If the error persists contact your Xerox representative The printer is out of paper Load paper into the tray A toner cartridge is empty Replace the empty toner cartridge The Error Indicator is blinking Turn off the printer then turn it on again If the error persists contact your Xerox representative No control panel indicators are lit Turn off the printer confirm that the power cord is plugged in correctly to the printer and the outlet then turn on the printer If the error persists contact your Xerox representative The printer is busy If the Status Indicator is flashing green it is normal A previous print job could be the problem Use PrintingScout to delete all print jobs in the print queue Load the paper in the tray If the Status Indicator is not flashing after you send a print job check the USB connection between the printer and the computer If the USB cable is pro
8. then press OK 3 Select On then press OK 4 Select the time to send the fax a To select a number from 0 23 for the hour press the arrow buttons b To select Minutes press the Forward or Back Arrow buttons c To select a number from 0 59 for minutes press the Up or Down Arrow buttons then press OK 5 Press the green Start button The fax is scanned and saved and sent at the time you specified Including a Fax Cover Page 1 Onthe printer control panel press the Fax button 2 To select Fax Cover Page press the arrow buttons then press OK 3 Select On then press OK Setting Up Polling Fax Polling allows you to store a fax document on the printer and make it available for other fax machines to poll You can also retrieve faxes stored on other fax machines Note Both printers must have the Fax Polling feature To turn on Polling 1 On the printer control panel press the Fax button 2 To select Polling press the arrow buttons then press OK 3 Select On then press OK WorkCentre 3045 Multifunction Printer 137 User Guide Faxing Configuring the Printer for Faxing Before you use the fax you must configure the Fax Settings to make it compatible with your local connection and regulations The Fax Settings include optional features you can use to configure the printer for faxing To configure the printer for faxing 1 2 3 4 5 On the printer control panel press the System button To select A
9. 4 Ensure that the printer is turned off Connect a standard RJ11 cable No 26 American Wire Gauge AWG or larger to the Line port on the back of the printer Connect the other end of the RJ11 cable to an operating telephone line Enable and configure the Fax functions For details see Changing the Default Fax Job Settings on page 138 WorkCentre 3045 Multifunction Printer 51 User Guide Installation and Setup Configuring Network Settings This section includes About ICP IPORNdIPAddArES ES aa AN 52 Assigning the IP Address of the Printer cncrcssian tcreareancenea iene iina e 53 Seting Up the F Heddi ics crete eres E T T 56 amp Enabling the Printer for SR isseire iina ara ia iiiver iian anina 57 Note Available on WorkCentre 3045NI Multifunction Printer only About TCP IP and IP Addresses Computers and printers primarily use TCP IP protocols to communicate over an Ethernet network Generally Macintosh computers use either TCP IP or the Bonjour protocol to communicate with a network printer For Macintosh OS X systems TCP IP is preferred Unlike TCP IP however Bonjour does not require printers or computers to have IP addresses With TCP IP protocols each printer and computer must have a unique IP address Many networks and cable and DSL routers have a Dynamic Host Configuration Protocol DHCP server A DHCP server automatically assigns an IP address to every computer and printer on the network that is conf
10. CentreWare Internet Services click Address Book Under Address Book in the left navigation pane click FAX Groups In the Directory Listing click Edit to the right of the group you want to edit Click the Add or Delete button Select the check boxes of the individuals that you want in the group Clear the check boxes of the individuals that you want to remove from the group To see additional Fax Address Book entries click the Additional Entries links at the bottom of the Group Members column 9 When you have finished editing the group click Save Changes The address book is saved in the printer with the entries BO oy eee NS To edit an existing fax group using the Address Book Editor 1 To access the Address Book Editor do one of the following e For Windows computers select Start gt Programs gt Xerox gt WorkCentre 3045 gt Address Book Editor 134 WorkCentre 3045 Multifunction Printer User Guide BOBO Oy UT E Faxing e For Macintosh computers open the Applications folder select Xerox gt WorkCentre 3045 gt Address Book Editor then click OK In the left pane click the Fax icon In the upper right pane right click the group you want to edit then select Edit Click Group Membership To add individuals select entries from the list on the left side of the screen then click Add To remove individuals select entries from the list on the right side of the screen then click Delete Click OK Confirm
11. IP 4 Inthe IPv4 section of the page make the desired changes For example to change the way the printer acquires the IP address in the Get IP Address field select a method from the drop down list 5 After changing the address information scroll to the bottom of the page and click Save Changes Setting Up the Fax Header It is unlawful to send a message from a fax machine without the proper Fax Send Header information The following information must appear on the first transmitted page or in the top or bottom margin of each transmitted page e Identity of the business or individual sending the fax e Telephone number of the sending machine e Date and time of the transmission To set the required Fax Send Header information at the control panel 56 WorkCentre 3045 Multifunction Printer User Guide Installation and Setup On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select Fax Setting press the arrow buttons then press OK Identify the business or individual sending the fax Se Ne a Toselect Company Name press the arrow button then press OK b Use the alphanumeric keypad to enter the name of your company then press OK 5 Identify the telephone number of the sending fax machine a To select Your Fax Number press the arrow button then press OK b Use the alphanumeric keypad to enter the telephone number of the printer then press OK 6 Ide
12. MGIMOFY A E A AA E A E I RE 188 Uter ACES rce a E EEE E ERE E ER ch denledeacduedats 188 B Regulatory Information 189 Basic REgUlAtiONS eissegar Ra ER ERR ERRI R ERARE 190 United States FCC Regulations cceccssssssssssssssesssssssessssssssessnessnessnsccsssssssssesssssessessscssacesasesasseaesesacseaneesees 190 COMA OANE E EEEE A A 190 European Mim sein scissssescvastoescusceseedescesevscuassuiceseesassaseevesdsusdeseeusstusteueeuastdzencedatesiesdecsssobtentessstavten cedssestestesestestentes 190 Regulatory Information for 2 4 Ghz Wireless LAN Module eceesssessssssssssseesseecssecsscssssscsacesseeesees 191 Turkey ROS REGUICEI OM ess sccssacsctcssczssccascetsseanscsasitetaradartsGecshedeasetssbcaaacabvnstansencbuaebtddt AA E anh aeast 191 COPY REGUIATIONS aisia a E a E A E a E e 192 United STATES sisinta iei aiaia EE AAGA E EE E A EE E ERE 192 Canadese a eed eh ec ee eee 193 Other COUNTIES oreesa ee ee er a ene ee ee eee ae eee 194 FOX REQUIGGIONS sc cicntecwadsiseenctenninucan RR RR EO ERAR E RORA OREN 195 United STATES insisi hirea EE EN E a Taa aieea Eare aE r A E EE E oA E E EES O E E REE 195 Canadas A E E ee A eee eee 196 European UNIO Niesen e a E a E RTE ERE 197 SOMA eoa AeA ne EE E ENEE ETE O EEEE OEE 197 ING WZ CCGA ariii REA E TEE A EEE ER E RNE aeteees 197 Material Safety Data Sheets 0 ceesssssssssesssecsnssssssssssssssssnessnccssscsssessssssussssssesssessecsnscsasessssssacssacsesssesnessnessneesseeess 199 C Recycling and Disposal 201
13. Menu press the arrow buttons then press OK At Network press OK To select TCP IP press the Down Arrow button then press OK To select IPv4 press the arrow buttons then press OK At Get IP Address press OK To select DHCP AutoIP press the arrow buttons then press OK To return to the Ready screen press Return Coe te eS Assigning the IP Address Manually You can assign a static IP address to your printer from the printer control panel Once an IP address is assigned you can change it using CentreWare Internet Services To assign a static IP address to the printer you need the following information e An IP address properly configured for your network e The Network Mask address e The default Router Gateway address WorkCentre 3045 Multifunction Printer 53 User Guide Installation and Setup If you are on a network managed by a network administrator contact your network administrator to obtain the network information For a home network using routers or other devices to connect the printer to the network refer to the device instructions on assigning network addresses The router or device documentation can give you a range of acceptable address numbers you can use It is important that the addresses be similar to the IP addresses used by other printers and computers on the network but not the same Only the last digit must be different For example your printer can have the IPv4 address 192 168 1 2 while your computer
14. Note This menu appears on the WorkCentre 3045NI Multifunction Printer only when the printer is connected to a wired network connection Item Description Ethernet Specifies the Ethernet communication speed and the modes TCP IP Specifies the TCP IP settings for the network e IP Mode Dual Stack or IPv4 Mode e IPv4 Get IP Address IP Address Subnet Mask or Gateway Address Protocol Select Enable when using the protocol Select Disable to make the protocol unavailable LPD The default setting is Enable Port9100 The default setting is Enable WSD The default setting is Enable SNMP The default setting is Enable Status Messenger The default setting is Enable CentreWare Internet Services The default setting is Enable LLTD The default setting is Enable Bonjour mDNS The default setting is Enable Initialize NVM Initializes network data stored in non volatile memory After executing this function and restarting the printer all network settings are reset to their default values Wireless Network Setup This menu provides the selections for setting up the printer for wireless network connections Note This menu appears on the WorkCentre 3045NI Multifunction Printer when the printer is not connected to a wired network connection Item Description Displays the status of the wireless connection Wireless Setup Specifies the method used for setting up the wireless connection e Manual Setup e WPS Reset Wir
15. OK Select Maintenance then press OK Select Density Adjustment then press OK To increase or decrease the amount of offset use the arrow buttons then press OK To return to the Ready screen press Return Adjusting the Altitude Use Adjust Altitude to adjust the altitude to match that of the location where the printer is installed If the altitude setting is incorrect it can cause print quality problems To adjust the altitude Cre win gt On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK Select Maintenance then press OK Select Adjust Altitude then press OK Press the arrow buttons to select the altitude of the location of the printer then press OK To return to the Ready screen press Return WorkCentre 3045 Multifunction Printer 149 User Guide Maintenance Ordering Supplies This section includes e COn TU 110 2 scare e noe RR ner Nan SCR A nee ee ee ee 150 lt When Bek Ole o igs 00 aaeneerenemee tere enone opreme starr TE nape oman Cntyrn ope i erent 150 Moner ee gt ac ee pr rerneet oper rer a A entre etre Srrt reat ee rere tive ee trrerrerrtsar et 151 elke egestas tesco tenses arco cee add nc EE ER ERT need S 153 Consumables Consumables are printer supplies that get depleted during the operation of the printer The consumable supply for this printer is the genuine Xerox Black Toner Cartridge Notes e Each consuma
16. Printer 203 User Guide Recycling and Disposal European Union Some equipment may be used in both a domestic household and a professional business application Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask your retailer for information Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local reseller or Xerox representative for end of life take back information 204 WorkCentre 3045 Multifunction Printer User Guide Recycling and Disposal Collection and Disposal of Equipment and B
17. Submit Notes The following applications are installed on your computer with the print driver e PrintingScout e Launcher e Express Scan Manager e Address Book Editor Available on WorkCentre 3045NI Multifunction Printer only See also Online Support Assistant at www xerox com office WC3045support WorkCentre 3045 Multifunction Printer 61 User Guide Installation and Setup Installing the Print Drivers for a Windows USB Printer 1 Insert the Software and Documentation disc into the appropriate drive on your computer If the installer does not start automatically navigate to the drive and double click the Setup exe installer file 2 Click Personal Installation USB 3 At the bottom of the Driver Installation window click Language 4 Select your language then click OK 5 Click Next 6 Click I accept the terms to accept the agreement then click Next 7 Atthe InstallShield Wizard click Yes to restart your computer then click Finish 8 At the Product Registration screen select your country from the list then click Next 9 Complete the registration form then click Submit Notes The following applications are installed on your computer with the print driver e PrintingScout e Launcher e Express Scan Manager e Address Book Editor Available on WorkCentre 3045NI Multifunction Printer only See also Online Support Assistant at www xerox com office WC3045support 62 WorkCentre 3045 Multifu
18. T O A 21 Con OPONE ee a AE A E T N hale 21 Front View 1 Main Tray 1 Paper Cover 2 USB Memory Port 3 Control Panel 4 Output Tray 5 Output Tray Extension 6 Automatic Document Feeder Available on WorkCentre 3045NI Multifunction Printer only 20 WorkCentre 3045 Multifunction Printer User Guide lt lt 10 11 12 13 Document Glass Width Guides Power Switch Front Cover Bypass Tray Length Guide Slide Bar Features Rear View 5 4 3 2 ize i i Z 9 A o 1 Rear Cover 8 Ethernet Connection 2 Transfer Roller Available on WorkCentre 3045NI 3 Paper Chute Multifunction Printer only 4 Registration Roller USB Port 5 Transfer Belt 10 Line In Out fax telephone 6 Fuser Roller Release Levers Available on WorkCentre 3045NI Multifunction Printer only 7 Rear Cover Release Lever 11 Power Connector Control Panel The control panel consists of a display a keypad and buttons you press to control the functions available on the printer The control panel e Displays the current operating status of the printer e Provides access to copy print scan and fax features e Provides access to information pages e Prompts you to load paper replace supplies and clear jams e Displays errors and warnings Control Panel Buttons and Indicators 1 2 3 45 6 78 WorkCentre 3045 Multifunction Printer 21 User Guide Features 1 One Touch keypad Use to spe
19. United States and Canada go to www xerox com environment In other markets please contact your local Xerox representative or go to www xerox com environment_europe Printer Location e Place the printer on a level solid non vibrating surface with adequate strength to hold its weight To find the weight for your printer configuration see Physical Specifications on page 183 e Donot block or cover the slots or openings on the printer These openings are provided for ventilation and to prevent overheating of the printer e Place the printer in an area where there is adequate space for operation and servicing e Place the printer in a dust free area e Donotstore or operate the printer in an extremely hot cold or humid environment e Donot place the printer near a heat source e Donot place the printer in direct sunlight to avoid exposure to light sensitive components e Donot place the printer where it is directly exposed to the cold air flow from an air conditioning system e Do not place the printer in locations susceptible to vibrations e For optimum performance use the printer at elevations below 3100 m 10 170 ft 14 WorkCentre 3045 Multifunction Printer User Guide Safety Printer Supplies e Use the supplies designed for your printer The use of unsuitable materials can cause poor performance and a possible safety hazard e Follow all warnings and instructions marked on or supplied with the product options and s
20. Up Scanning to an Email Address on page 69 To scan an image and send it to an email address 1 Onthe printer control panel press the Scan button 2 To select Scan to Email press the arrow buttons then press OK 3 At Email to press OK 4 Select the method for selecting the recipient e Keypad allows you to enter the email address manually Use the keypad to enter the address e Address Book allows you to select an email address from the Address Book e Email Group allows you to select a group email address from the Address Book Note When using the Address Book press the arrow buttons to select the address for the desired recipient Press the Forward Arrow button to select TO or BCC When finished selecting addresses press OK 5 To begin the scan press the Start button 6 If the Another Page prompt appears select an option e Nocompletes the scanning process e Yes prompts you to place the next page on the document glass 7 Select Continue or Cancel the Action 8 Press OK The printer sends the scanned image as email attachments of the default file type See also Adjusting Scanning Settings on page 117 112 WorkCentre 3045 Multifunction Printer User Guide Scanning Scanning to an FTP Server Before using this feature you must Set up an FTP server Create an address for the printer to use You can use CentreWare Internet Services or the Address Book Editor To scan to an FTP server SO oe wen SS Load the o
21. access to the settings of the printer using CentreWare Internet Services Wireless Network If your computer includes a wireless router or wireless access point you can connect the printer to the network with a wireless connection A wireless network connection provides the same access and services as a wired connection provides A wireless network connection is typically faster than USB and allows direct access to the setting of the printer using CentreWare Internet Services USB If you connect the printer to one computer and do not have a network use a USB connection A USB connection offers fast data speeds but typically not as fast as an Ethernet connection In addition a USB connection does not provide access to CentreWare Internet Services Telephone To send and receive faxes the multifunction printer must be connected to a dedicated telephone line WorkCentre 3045 Multifunction Printer User Guide Installation and Setup Connecting to a Wired Network Note Available on WorkCentre 3045NI Multifunction Printer only To connect the printer to a wired network 1 Ensure that the printer is turned off 2 Attach a Category 5 or better Ethernet cable from the printer to the network or router socket Use an Ethernet hub or router and two or more Ethernet cables Connect the computer to the hub or router with one cable then connect the printer to the hub or router with the second cable Connect to any port on the hub or router ex
22. allow you with no wireless network experience to set up devices in a secure wireless network With a WPS certified router you can use tools in the router and the printer to connect the printer to the network In order to use the tools the wireless router must be configured properly and must be compliant with the WPS e Push Button Connection PBC is the easiest way to connect the printer to a wireless network It automatically connects when you push a button on the router and on the printer After the router and printer exchange information the printer accepts the security and configuration information WorkCentre 3045 Multifunction Printer 47 User Guide Installation and Setup from the router and connects to the network The PBC is a moderately secure way to connect the printer to the network You do not need to enter any information to make the network connection PIN Personal Identification Number automatically connects the printer to wireless router by using a common PIN The printer generates and prints a PIN for use in the setup process When you enter the PIN into the router the router broadcasts network information using the PIN When both devices recognize the PIN the router provides the security and configuration information to the printer which uses it to connect to the network To connect to a WPS wireless network using the PBC method Soa YN Note The wireless router must be connected and properly configured for the netw
23. and verify that all permissions are enabled Click OK Note Remember the Share name for later use Click OK again Open a DOS Command Prompt window a On the Start menu select Run b Inthe Open field type cmd and click OK Type ipconfig then press Enter Record the IP address Close the DOS Command Prompt window The folder is ready Now add the folder as an Address Book entry For details see Adding the Folder as an Address Book Entry Using CentreWare Internet Services on page 68 Sharing the Folder Using Macintosh OS X Version 10 5 and Later To enable a folder on your Macintosh computer for network sharing 66 WorkCentre 3045 Multifunction Printer User Guide Soa eS Ye NS 11 12 Installation and Setup From the Apple menu select System Preferences From the View menu select Sharing From the Services list select File Sharing Click the plus icon below the Shared Folders field A folder list appears Select the folder you want to share on the network then click Add Select the folder you want to share from the Shared Folders window From the Users list click Everyone From the list to the right of the Users window use the arrow buttons to select user privileges for the shared folder Click the Options button Do one or more of the following e Select Share files and folders using AFP to share this folder with other Macintosh computers e Select Share files and folders using FTP to share
24. at 28 C 82 F e Optimal Humidity Range 20 70 relative humidity at 28 C 82 F Note Under extreme environmental conditions such as 10 C and 85 relative humidity defects can occur due to condensation Elevation For optimum performance use the printer at elevations below 3100 m 10 170 ft WorkCentre 3045 Multifunction Printer 185 User Guide Specifications Electrical Specifications Power Supply Voltage and Frequency Power Supply Voltage Power Supply Frequency 100 127 VAC 10 90 140 VAC 50 Hz 3 Hz 60 Hz 3 Hz 220 240 VAC 10 198 264 VAC 50 Hz 3 Hz 60 Hz 3 Hz Power Consumption e Energy Saver Mode 2 Sleep 8 W or less e Energy Saver Mode 1 Low Power 15 W or less e Ready 58 W or less with fuser on e Continuous printing 380 W or less This printer does not consume electric power when the power switch is turned off even if the printer is connected to an AC outlet ENERGY STAR Qualified Product The WorkCentre 3045 Multifunction Printer is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment The ENERGY STAR and ENERGY STAR mark are registered United States trademarks ENERGY STAR The ENERGY STAR Imaging Equipment Program is a team effort between United States European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction printers personal compute
25. before you replace it or to stir toner in anew cartridge To refresh the toner On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK Select Maintenance then press OK Select Toner Refresh then press OK At Black press OK To select Yes press the arrow buttons then press OK The process runs automatically Wait three minutes for the process to complete and the printer to return to Ready Oy Ui ew NS Note Do not use this procedure repeatedly Running the procedure repeatedly uses the toner supply more quickly Cleaning the Developer Clean Developer runs the developer motor and stirs the toner in the toner cartridge Use Clean Developer to clean toner from a cartridge just before changing it or to refresh the toner after replacing a toner cartridge To clean the developers 1 On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK Select Maintenance then press OK Select Clean Developers then press OK Select Yes then press OK The process runs automatically Wait three minutes for the process to complete and the printer to return to Ready E Od oN 152 WorkCentre 3045 Multifunction Printer User Guide Maintenance Recycling Supplies For more information on the Xerox supplies recycling program go to www xerox com gwa WorkCentre 3045 Multifunction Printer 153 User Guide M
26. colorscans inside the scans folder type colorscans Click Save Changes Now you can scan to a folder on your computer For details see Setting Up Scanning to a Shared Folder on Your Computer on page 66 Setting Up Scanning to an FTP Server 68 Note Before setting up scanning to an FTP Server it must have the proper software installed and be configured with shared folders for each user At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 In CentreWare Internet Services click Address Book Under Network Scan Comp Serv click Computer Server Address Book Click Add next to any blank field and enter the following information e Name Enter the name that you want to appear in the Address Book e Network Type Select Server FTP WorkCentre 3045 Multifunction Printer User Guide Installation and Setup e Host Address Enter the IP address or DNS name of the FTP server e Port Number Enter the default port number for FTP 21 or select a number from the range provided e Login Name Enter a valid login name for your FTP server e Password Enter a valid password for your FTP server e Re enter Password Enter the password again e Name of Shared Directory Enter a name for the directory or folder For example if you want the scanned fi
27. computer e Port Number Enter the default port number for SMB 139 or select a number from the range provided e Login Name Enter your computer user name e Login Password Enter your computer login password e Re enter Password Enter your login password again WorkCentre 3045 Multifunction Printer 109 User Guide Scanning e Name of Shared Directory Enter a name for the directory or folder For example if you want the scanned files to go in a folder named scans type scans e Subdirectory Path Enter the path of the folder on the FTP server For example if you want the scanned files to go in a folder named colorscans inside the scans folder type colorscans Click Save Changes Adding a Folder as an Address Book Entry Using the Address Book Editor i a ea On your computer select Start gt All Programs gt Xerox Select your printer from the list Click Address Book Editor Double click the Server icon under the Printer Address Book in the left navigation pane Enter the following information e Name Enter the name that you want to appear in the Address Book e Server Type Select Computer SMB e Server Name IP Address Enter the IP address of your computer e Share Name Enter a name for the directory or folder e Subdirectory Path Enter the path of the folder on the FTP server For example if you want the scanned files to go in a folder named colorscans inside the scans folder type colorscans e Login
28. in the Trays Use the following procedure to load envelopes in the main tray and bypass tray WorkCentre 3045 Multifunction Printer 83 User Guide Printing 1 2 84 Slide open the paper guides Do one of the following e Insert No 10 DL or Monarch envelopes with the print side up flaps closed and facing down and the flap side to the right Note To prevent wrinkling on No 10 DL or Monarch envelopes load them with the print side up flaps open and facing away from the printer Note When you load envelopes long edge feed ensure that you specify landscape orientation in the print driver e Insert C5 envelopes with the print side up flaps open and facing away from the printer WorkCentre 3045 Multifunction Printer User Guide Printing Specifying the Main Tray Settings for Printing Envelopes LO OS OY es NaS On the printer control panel press the System button To select Tray Settings press the arrow buttons then press OK At Main Tray press OK Select Paper Type using the arrow buttons then press OK Select Envelope using the arrow buttons then press OK Press the Return button once Select Paper Size using the arrow buttons then press OK Select the desired envelope size using the arrow buttons then press OK To return to the Ready screen press Return Printing Envelopes From an Application 1 With the desired document or graphic open in your application open the Print dia
29. in the paper path 172 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting Print Quality Problems This section includes e Contotmng Print LY a cecascceaineor cetsaseco a E E OTRE 173 Contolmg Pnn t OVAs E ER 173 e Solving Pint Quality Problem S idctescncecndaunadus N R RRON 174 Your printer is designed to produce consistently high quality prints If you observe print quality problems use the information in this section to troubleshoot the problem For more information go to www xerox com office WC3045support Ay CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your local representative for details Note To ensure print quality the toner cartridge has been designed to cease functioning at a predetermined point Controlling Print Quality Various factors can affect the quality of the output of your printer For consistent and optimum print quality use paper designed for your printer and set the paper type correctly Adjust the bias transfer roller and fuser for the paper type and weight you are using Follow the guidelines in this section to maintain optimum print quality from your printer Temperature and humidity affect the quality of the printed outpu
30. of the wrong size thickness or Use only Xerox approved paper For details see Supported Paper type on page 72 The tray contains warped or wrinkled paper Remove the paper smooth it out and reload it If it still misfeeds do not use that paper WorkCentre 3045 Multifunction Printer 171 User Guide Troubleshooting Label and Envelope Misfeeds Probable Causes Solutions The label sheet is facing the wrong way in the e Load label sheets according to the instructions from the tray manufacturer Load labels face up in either tray Envelopes are loaded incorrectly e Load No 10 DL and Monarch envelopes in the trays with the print side up flaps closed flap side down and the short edge leading into the printer e Load C5 envelopes with the print side up flaps open and facing away from the printer No 10 DL and Monarch envelopes are To prevent wrinkling on No 10 DL or Monarch envelopes load wrinkling them with the print side up flaps open and facing away from the printer Note When you load envelopes long edge feed ensure that you specify landscape orientation in the print driver Paper Jam Message Stays On Probable Causes Solutions Some paper remains jammed in the printer the media path and make sure that you have removed all of the jammed paper One of the printer doors is open Check the doors on the printer Close any door that is open Note Check for and remove torn pieces of paper
31. paper from the paper path 1 Push down on the rear cover release and pull the cover open 2 Lift the levers as shown WorkCentre 3045 Multifunction Printer 167 User Guide Troubleshooting Remove any jammed paper from the back of the printer 3 Lower the levers to their original position 4 Close the rear cover 5 Follow the instructions on the control panel display and in the Printer Status window of PrintingScout Press OK 6 WorkCentre 3045 Multifunction Printer User Guide 168 Troubleshooting Clearing Paper Jams from the Output Tray Note To resolve the error displayed on the control panel you must clear all paper from the paper path 1 Push down on the rear cover release and pull the cover open 2 Lift the levers as shown 3 Remove any jammed paper from the back of the printer 4 Lift and open the scanner WorkCentre 3045 Multifunction Printer 169 User Guide Troubleshooting 5 Remove any paper or other media from the output tray 6 Lower the scanner and close it 7 Lower the levers to their original position 8 Close the rear cover 9 Follow the instructions on the control panel display and in the Printer Status window of PrintingScout Press OK 170 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting Troubleshooting Paper Jams This section includes Multiple Sheets Pulled Together ssssssssssssssssssssssssessssss
32. solvents or aerosol cleaners Do not pour fluids directly into any area Use supplies and cleaning materials only as directed in this documentation WARNING Keep all cleaning materials out of the reach of children WARNING Do not use pressurized spray cleaning aids on or in the printer Some pressurized sprays contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners increase the risk of fire and explosion WARNING Do not remove the covers or guards that are fastened with screws You cannot maintain or service any parts that are behind these covers and guards Do not attempt any maintenance procedure that is not described in the documentation supplied with your printer WARNING Internal parts of the printer can be hot Use caution when doors and covers are open Do not place anything on top of the printer Do not leave the covers and doors open for any length of time especially in well lit places Light exposure can damage the imaging units Do not open covers and doors during printing Do not tilt the printer while it is in use Do not touch the electrical contacts or gears Doing so could damage the printer and cause the print quality to deteriorate Ensure any parts removed during cleaning are replaced before you plug in the printer Cleaning the Exterior Clean the exterior of the printer once a month 144 Wipe the paper tray output tray control panel and other parts wit
33. that the paper is the correct size type and weight If not change output the paper settings Change the Paper Type settings in the print driver In the Printing Preferences of the print driver on the Paper Output tab change the Paper Type setting Adjust the bias transfer roller For details see Adjusting the Bias Transfer Roller on page 148 Adjust the fuser For details see Adjusting the Fusing Unit on page 148 176 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting Symptom Solutions The printed output is foggy Clean the developer For details see Cleaning the Developer on page 152 Auger marks appear on the printed Use PrintingScout to check the toner level If the toner cartridge is near output empty replace it Verify that the toner cartridge is approved for use in this printer and replace it as needed For best results use a genuine Xerox toner cartridge Clean the developer For details see Cleaning the Developer on page 152 The output print is wrinkled or Verify that the paper is the correct size type and weight for the printer stained and that it is loaded properly If not change the paper Change the Paper Type settings in the print driver In the Printing Preferences of the print driver on the Paper Output tab change the Paper Type setting Envelopes are wrinkled or creased Check if the crease is within 30 mm of the four edges of the envelope when pr
34. that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Changes or modifications to this equipment not approved by Xerox can void the authority of the user to operate this equipment Note To ensure compliance with Part 15 of the FCC rules use shielded interface cables Canada This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada European Union The CE mark applied to this product symbolizes a declaration of conformity by Xerox with the following applicable Directives of the European Union as of the dates indicated e December 12 2006 Low Voltage Directive 2006 95 EC e December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC e March 9 1999 Radio amp Telecommunications Terminal Equipment Directive 1999 5 EC 190 WorkCentre 3045 Multifunction Printer User Guide Regulatory Information This printer if used properly in accordance with the instructions is not dangerous for the consumer or for the environment To ensure compliance with European Union regulations use shielded interface cables A signed copy of the Declaration of Conformity for this printer can be obtained from Xerox Regulatory Information for 2 4 Ghz Wireless LAN Module This product contains a 2 4 Ghz Wireless LAN radio transmitter module which complies with the requirements specified in F
35. the Wired Network section of the page Note After the printer has been on for two minutes print the System Settings Page The TCP IP address appears in the Network section of the page If the IP address listed on the page is 0 0 0 0 the printer needs more time to acquire an IP address from the DHCP server Wait two minutes then print the System Settings Page again To view the IP address of the printer on the control panel WorkCentre 3045 Multifunction Printer 55 User Guide Installation and Setup On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select Network press the arrow buttons then press OK To select TCP IP press the arrow buttons then press OK To select IPv4 press the arrow buttons then press OK Sw eS NS To select IP Address press the arrow buttons then press OK The IP address of the printer appears on the IP Address screen Changing the IP Address Using CentreWare Internet Services To change the IP address of the printer using CentreWare Internet Services 1 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 2 Click the Properties link If the Protocols link is not expanded under Properties scroll to the Protocols link and expand it 3 Click TCP
36. werrtonree orarereert mr stertey wearer yori 202 Noli ANNE leteereererentrent eee teeee teeter tecerrerr arr etrrerereniertcr a feeeertrrrecrrrstrrrer ar 203 BUrO pedi UNO Nesretni a o E E einen mateo R A AR anaes 204 Olle Sell gid E E A ON E EI ce nen E N AAN AO E E 206 WorkCentre 3045 Multifunction Printer 201 User Guide Recycling and Disposal All Countries If you are managing the disposal of your Xerox product please note that the printer may contain lead mercury perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate 202 WorkCentre 3045 Multifunction Printer User Guide Recycling and Disposal North America Xerox operates an equipment take back and reuse recycle program Contact your Xerox representative 1 800 ASK XEROX to determine if this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for recycling and disposal information contact your local authorities WorkCentre 3045 Multifunction
37. 142 8 Maintenance 143 Cleaning the Printeren ee E E sdaueceaduadesedancisecauetaadhoiaedsesdossraslasesdastansenclidasse 144 G neral Prec utioNnSsissesinereseneaniiei EER EE EAE RAEN 144 6 WorkCentre 3045 Multifunction Printer User Guide Contents Cleaning the Ext Ori OM sensns aeaa a i E 144 Cleaning the SCANNET isens Rar S TERN GERERE 145 Cleaning the Iteni Or icicccniiestnnd acsunie aiene iii EEE E is 147 Adjustments and Maintenance Procedures essessssssssssssssessesssessssssssssssesssssssesssnessnecssecsscssaeecsucsesessaesesneesseess 148 Adjusting the Bias Transfer Roller cssssssssssssesssessssssssssssssssesssssssscsnecsnccssesssssescesseessceeanecsneessessscesseesees 148 Adjusting the Fusing Units iieis E a e E in 148 Adjusting the DENSITY sser E E E RERE AEE 149 Adjusting the Altitudes eie i E S E E E anaE 149 Ordering SUP PlICS ia wiiescdnensaceteiancanniinnuiniialdnaddnanvandanaiihadandunudiedialenadnas 150 CONSUMABLES ca vscechsscxccnea set i irie EE eee EAEE a cea anneedia iets aeeadeienaeoman an usa EENE EESAC SEEE A Eee 150 When to Order Supplies ecesssssesssssssssssesssscssessnessnecsnsssssssssssassssusssssessnecsnecsnscsssesassesssssassessessnessneesseesasesss 150 Toner COrtrid GOS sesecscscssteseccesceectecnces EEEa R cies eee tee eee 151 Recycling SUPPLIES sc cesscsccccssceussnsusstussincscbetensensecovslvencsetsvsebertuccessecdccetubceusertuccusblacsbbeteussasetevdlveuescsusitlectuscstusceecelurs 153 Managing
38. 2 x 229 mm 6 4 x 9 in Statement 140 x 216 mm 5 5 x 8 5 in DL envelope 110 x 220 mm 4 33 x 8 66 in 216 x 330 mm 8 5 x 13 in Monarch envelope 98 x 190 mm 3 9 x 7 5 in No 10 envelope 241 x 105 mm 4 1 x 9 5 in Custom Paper Sizes Width 76 2 216 mm 3 8 5 in Length 127 355 6 mm 5 14 in Supported Types and Weights The printer supports the following paper types with paper weights from 60 163 g m 16 lb Plain 60 lb Cover e Plain e Lightweight Cardstock e Labels e Envelope e Recycled 74 WorkCentre 3045 Multifunction Printer User Guide Printing Loading Paper This section includes Loading Paperin the Mam Tidee N ANN 75 Loading Paperi the Bypass TOY uznosi naia aan 78 e Setting Paper types and Paper Ses sane crcets caccrenmendnweaceranenaneietareananmaieen 80 Loading Paper in the Main Tray The main tray holds up to 150 sheets of paper Note To avoid paper jams do not remove the paper cover while printing is in progress 1 Open the front cover 2 Pull the slide bar forward until it stops WorkCentre 3045 Multifunction Printer 75 User Guide Printing 3 Pull the length guide forward until it stops 4 5 Flex the sheets back and forth and fan them then align the edges of the stack on a level surface This procedure separates any sheets that are stuck together and reduces the possibility of jams 76 WorkCentre 3045 Multifunction Printer User Guide Printi
39. 59 Installing the SOP LAS sacs cancch pensacola ese ph ccpesschiphbceaicteneil 60 Operating System Requirements essscssescseecseecssesseecsscessecsneesscccnsccascesscerscesssecssecsuscsuecsusesueerseeseeerseertes 60 Available Print YON S sissien iE REE iE 60 Installing the Print Drivers for a Windows Network Printer ssssscsssssssssccsseeesseecsseeesnneeesseesnseessneerse 60 Installing the Print Drivers for a Windows USB PYintel ssssscssssccssseceeeecsseeesneeecnseeesneeesuseesnsessneeeese 62 Installing the Drivers and Utilities for Macintosh OS X Version 10 5 and Later 63 Setting Up SCCM APA asso cosas ealanatos ssi eon pi ean aa ange ogden A cabanas 65 Scanning Setup OVEPVICW 4 25 2ccsessnscoesscsnvesascrssaebsatecann evaceesonduasatetenuhndentiontasactecalacacusedoaptoucedecaoacarecstnciateanedenands 65 Setting Up Scanning to a Shared Folder on Your COMPUtel cssesccssesecneecssecssseecnseeesneeeeseessneessees 66 Setting Up Scanning to an FTP Servel sssssccsseccesecseecseecneecnscssseesseecsecesecessessnecsuscsnsecnseesseerseecaseeeseesneesees 68 Setting Up Scanning to an Email AGUESS x sisscissccncanirinnaunianiangrandnaudmannmannnasien 69 Setting Up Scanning With USB cscascsnserssnsdunnatisaieccnmenscnnonanstanacndeinennasmisnetiammnasmnensiad 70 4 Printing 71 SHUM PROTEC M ccncenscr tiv cteap tcp ected phic veces cca edad acini hbk Renan 72 Recommended BSE harden cm ncoxncvbexwesncpans ensenis earan nEE a
40. Adding the Printer For networking set up your printer using Bonjour Rendezvous or connect using the IP address of your printer for an LPD LPR connection For a non network printer create a desktop USB connection To add the printer using Bonjour 1 From the computer Applications folder or from the dock open System Preferences 2 Click Print amp Fax The list of printers appears on the left of the window WorkCentre 3045 Multifunction Printer 63 User Guide Installation and Setup Click the plus button under the list of printers Click the Default icon at the top of the window Select your printer from the list and click Add Note If your printer was not detected verify that the printer is on and that the Ethernet or USB cable is connected properly To add the printer by specifying the IP address 1 2 3 4 5 6 7 8 9 1 0 From the computer Applications folder or from the dock open System Preferences Click Print amp Fax The list of printers appears on the left of the window Click the plus button under the list of printers Click IP From the Protocol drop down menu select the protocol In the Address field enter the IP address of the printer In the Name field enter a name for the printer From the Print Using drop down list choose Select a driver to use Select the print driver for your printer model from the list Click Add Now you can print and scan For details see Printing o
41. Before starting you must get the setup and configuration information such as name and passphrase from the router After you collect the network information you can set up the printer from the control panel or from CentreWare Internet Services The easiest manual connection is by using CentreWare Internet Services To record the network information from the wireless router 1 2 3 On your computer use your Web browser to open the control panel for the wireless router Click Wireless Settings Record the following information The network name and passphrase are case sensitive Ensure that you record them exactly as they appear in the wireless router control panel e Name SSID e Security Options Encryption Type e Passphrase Note The wireless router must be connected and properly configured for the network before you install the printer For details see your router documentation To connect to a wireless network manually from the printer control panel WorkCentre 3045 Multifunction Printer 49 User Guide Installation and Setup Soy Ur ee NS 10 On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select Network press the arrow buttons then press OK To select Wireless Setup press the arrow buttons then press OK To select Manual Setup press the arrow buttons then press OK At Enter Network SSID enter the name SSID of the network then
42. CC Part 15 Industry Canada RSS 210 and European Council Directive 1999 5 EC Operation of this device is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Changes or modifications to this device not specifically approved by the Xerox Corporation may void your authority to operate this equipment Turkey RoHS Regulation In compliance with Article 7 d we hereby certify it is in compliance with the EEE regulation EEE y netmeli ine uygundur WorkCentre 3045 Multifunction Printer 191 User Guide Regulatory Information Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as 192 Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA and so on Bonds United States Savings Bonds may be photographed only for publicity purposes in co
43. K 12 To select Date Format press the arrow buttons then press OK 13 To select the date format to use press the arrow buttons then press OK 14 To select Time Format press the arrow buttons then press OK 15 To select 12H or 24H press the arrow buttons then press OK 16 To select Time Zone press the arrow buttons then press OK 17 To select the UTC Coordinated Universal Time offset for your time zone press the arrow buttons then press OK For example the GMT offset for Pacific Standard time is 08 00 18 To return to the Ready screen press Return Note You can also set the date and time using CentreWare Internet Services WorkCentre 3045 Multifunction Printer 59 User Guide Installation and Setup Installing the Software This section includes Operating System FR SHUN AE INS serseri onnsa Neaera ECan E Ei 60 AVailable PDE DIVE sanami E ER E 60 e Installing the Print Drivers for a Windows Network Printer ccssssssssssssssssssseesseecssecsseecsecssecenecessssneesaessase 60 e Installing the Print Drivers for a Windows USB Printet esscicvscces decnsscenewacntecaemeguapineaumencuten 62 e Installing the Drivers and Utilities for Macintosh OS X Version 10 5 and Later ou eeceesseessssesseeesseesees 63 Before installing driver software verify that the printer is plugged in turned on connected correctly and has a valid IP address The IP address usually appears in the upper right corner of the contr
44. N EN 117 Me 16 5121 O70 0 Modessa Se tires enter etcy ere tent nese tar ytcrtc rset errerivnc ys 117 Set ingihe Scan SONU ices iatarcmaesnd eran T E ET A 117 e Speci ying the CN Gal SIZE sieran eana A ER E TE 118 Making the Image Lighter of Dothe tt sccsccsccsssccisccsssscatsosscousssccisteechssssicsseusedccscosssnssstesdnsselcosebovshateedacausecocistenctsteeieele 118 Adung te Sa irii eared NE II caer ar ENAA 118 e Changing the Auto Exposure Level ciccccs ccasdcacensin andes A oh CERN GeR ene 118 TA MaiS cossa ee ees a eines uae R 118 You can modify the scan settings for individual jobs once you select the scan mode You can also change the default values of some settings For details see Changing the Default Scan Settings on page 120 Setting the File Format 1 To select File Format press the arrow buttons then press OK 2 Select a setting 3 Press OK Setting the Color Mode If the original image contains color you can scan the image in color or in black and white Selecting black and white significantly reduces the file size of the scanned images To set the color mode 1 To select Color Mode press the arrow buttons then press OK 2 Select a color mode 3 Press OK Setting the Scan Resolution The scan resolution depends on how you plan to use the scanned image Scan resolution affects both the size and image quality of the scanned image file Higher scan resolution produces better image quality and a
45. Name Enter your computer user name e Login Password Enter your computer login password e Re enter Password Enter your login password again e Port Number Enter the default port number for SMB 139 or select a number from the range provided Click OK The new server appears in the Server pane Click File gt Save All Scanning to a Folder on a Network Computer Ow Om es 110 On the printer control panel press the Scan button To select Scan to Network press the arrow buttons then press the OK button At Scan to press OK At Computer Network press OK To select the shared folder on your computer press the arrow buttons then press OK To change any other scan settings press the arrow buttons to select the setting and make the desired changes For details see Adjusting Scanning Settings on page 117 To begin the scan press the Start button If the Another Page prompt appears select an option e No completes the scanning process e Yes prompts you to place the next page on the document glass WorkCentre 3045 Multifunction Printer User Guide Scanning 9 Select Continue or Cancel the Action 10 Press OK The printer scans the documents to the shared folder on your computer WorkCentre 3045 Multifunction Printer 111 User Guide Scanning Scanning to an Email Address Before scanning to an email address you must set up the printer up with the email server information For details see Setting
46. O ree sraasvenxcccsoerarnareninoermaeae me aarauiceetaneaneneeananmacent 46 Connecting to a Wired NetWOTK sixanissenssnnseniiir ianAae alabama 47 Connecting tod Wineless NetWoikssssynesisssncuigenan ann a 47 Connecting toad Computer Using USB snenrsusnesenninisunitediitrii ina ina E 51 Connecting to a Telephone Line Selecting a Connection Method The printer can be connected to your computer using a USB cable or an Ethernet cable The method you select depends on how your computer is connected to the network A USB connection is a direct connection and is the easiest to set up An Ethernet connection is used for networking If you are using a network connection it is important to understand how your computer is connected to the network For details see About TCP IP and IP Addresses on page 52 46 Note Hardware and cabling requirements vary for the different connection methods Routers network hubs network switches modems Ethernet cables and USB cables are not included with your printer and must be purchased separately Network If your computer is connected to an office network or home network use an Ethernet cable to connect the printer to the network You cannot connect the printer directly to the computer It must be connected through a router or hub An Ethernet network can be used for one or more computers and supports many printers and systems simultaneously Ethernet connection is typically faster than USB and allows you direct
47. Paper Jams The printer is designed to function with minimal paper jams using Xerox supported paper Other paper types can cause jams If supported paper is jamming frequently in one area clean that area of the paper path The following can cause paper jams e Selecting the incorrect paper type in the print driver e Using damaged paper e Using unsupported paper e Loading paper incorrectly e Overfilling the tray e Adjusting the paper guides improperly Most jams can be prevented by following a simple set of rules e Use only supported paper For details see Supported Paper on page 72 e Follow proper paper handling and loading techniques e Always use clean undamaged paper e Avoid paper that is curled torn moist creased or folded e To separate the sheets before loading into the tray fan the paper 164 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting Observe the paper tray fill line never overfill the tray Adjust the paper guides in all trays after inserting the paper A guide that is not properly adjusted can cause poor print quality misfeeds skewed prints and printer damage After loading the trays select the correct paper type and size on the control panel When printing select the correct type and size in the print driver Store paper in a dry location Use only Xerox paper and transparencies designed for the printer Avoid the following Polyester coated paper that is spec
48. Scan Settings This section includes SetiodithescamtoNeEtNoik gies tice erarxercrremoaneee orearenoeneanecatemerGnadnmmmneens 120 Sewing the Ple glo dn ol meen eterereceetemetent retetemyeniry Ra ater vn etry err rericr rrr 121 Changing the Color ModE dees een EE TE N RAA ac 121 Setting Hie Scan Reso ON is nncanaventnnalunaenmnenienereanaueuennwelvanweaawuean 121 Specit ving the Onigindl Size accnnnecee cn eenrncse haan det eda cnn eee arn 121 Raia the Image Lighter or EER so insivencaciorcenececocenrieanenneoaneae ee ctounnnGuaneewmeanmnteree 121 Adjusting Oe SMapne S Sonnenern rne a aa eee 121 Changing the Auto Exposure Leye lissi iE aii ia 122 SEUNG Fe Maldis orrec eaen a EER E ERTE 122 SOM FIV TIFF RIG Nast cece teresa A R 122 Setting the Image COMPression sccssscsssssssssnsesssesssessssssssssssecssecsnscssnsssscssscssasssssessnessnessncessesssscssssssacsesssesneeseees 122 Se Laie totem Maximum EMAS Erissa a A S 123 The printer uses the default scan settings on all scan jobs unless you change them for an individual job You can modify the default scan settings To change the default scan settings 1 ee a On the printer control panel press the System button To select Default Settings press the arrow buttons then press OK Select Scan Defaults then press OK To select the option that you want to modify press the arrow buttons then press OK To select the new setting press the arrow buttons then press OK Pr
49. Xerox WorkCentre 3045 Multifunction Printer Imprimante multifonction Xerox WorkCentre 3045 User Guide Guide d utilisation Italiano Guida per l utente Svenska Anv ndarhandbok Pyccknit PyKOBOACTBO Nomb30BaTeNA Deutsch Benutzerhandbuch Dansk Betjeningsvejledning Tiirkce Kullan c K lavuzu Espa ol Gu a del usuario e tina U ivatelsk p ru ka EAAnviKa Eyyerp to xp otn Portugu s Guia do usu rio Polski Przewodnik u ytkownika Nederlands Gebruikershandleiding Magyar Felhaszn l i tmutat xerox 2012 Xerox Corporation All rights reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks and so on XEROX and XEROX and Design Phaser PhaserSMART PhaserMatch PhaserCal PhaserMeter CentreWare PagePack eClick PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System Xerox Extensible Interface Platform ColorQube Global P
50. a RER Limiting Access TO GOP YING acini scasvessav css saveassceanstvecepeceudinse sand E NE R esuicuaranueuisevavend You can adjust numerous options for your copy jobs specify characteristics of the original documents and customize the output For details see Basic Copying on page 94 You can also modify the default settings for many options For details see Selecting Default Copy Settings on page 101 96 WorkCentre 3045 Multifunction Printer User Guide Copying Basic Settings This section includes e Spediyingthe oR SE nsaria E mene eaten EN 97 Specifi ving the Onginal Document Typera E 97 Specifying the Original Size 1 To select Document Size press the arrow buttons then press OK 2 Select the document size 3 Press OK Specifying the Original Document Type The scanner optimizes the appearance of the output based on the contents of the original document To specify the type of the original document 1 To select Document Type press the arrow buttons then press OK 2 Select the document type e Text for black and white or colored text e Mixed for both text and photographs such as magazines or newspapers This is the default setting e Photo for photographs 3 Press OK WorkCentre 3045 Multifunction Printer 97 User Guide Copying Image Quality Settings This section includes e Reducing or NN OR I apcras omari T 98 e Making the Image Lighter or Darkersisssssssmisies nia mac cancun c
51. age Select your language then click OK Click Next Click I accept the terms to accept the agreement then click Next In the Discovered Printers list select your WorkCentre 3045 printer then click Next Note When installing drivers for a network printer if you do not see your printer in the list click the IP Address or DNS Name button In the IP Address or DNS Name field type the IP address of your printer then click Search to locate your printer If you do not know the IP address of the printer see Finding the IP Address of Your Printer on page 55 Click Next to start the installation When the installation is complete at the Enter Printer Settings screen select an option e Share this printer with other computers on the network e Set this printer as default for printing e Set this printer as default for scanning to ensure that the scanner works properly with your computer Note If Set this printer as default for scanning is not selected when the drivers are installed the scanner will be unavailable for network scanning e FAX Driver to ensure that the fax works properly with your computer Click Next In the Software and Documentation window clear the check box for any undesired options Click Install At the InstallShield Wizard click Yes to restart your computer then click Finish At the Product Registration screen select your country from the list then click Next Complete the registration form then click
52. aintenance Managing the Printer This section includes ChHeckma Padge COINS cn csearscriereiieemoneeeateed eee emer E 154 Changing the Panel Lock PassWord issnsssanssrsniiiinsdn aaa EE 154 Checking Page Counts You can check the total number of printed pages on the System Settings page It lists the print volume by the total number of pages printed on each paper size Use Billing Meters to view impression count details for the printer The current total count of impressions appear on the Billing Meters screen The impression counts shown are used for billing Printing the System Settings Page 1 2 3 4 On the printer control panel press the System button At Information Pages press OK Select System Settings using the arrow buttons Press OK Viewing the Billing Meters 1 2 3 On the printer control panel press the System button Press the arrow buttons to select Billing Meters Press OK Changing the Panel Lock Password The Panel Lock password limits access to the Admin menu D goum ee a 154 On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK Enter the current four digit password then press OK Select Secure Settings then press OK At Panel Lock press OK Select Change Password then press OK Enter a new four digit password then press OK The default password is 0000 WorkCentre 3045 Multifunction Printer User Guide M
53. aintenance Moving the Printer Follow these instructions when moving the printer 1 Turn off the printer and disconnect the power cord and other cables from the back of the printer Ay WARNING To prevent electric shock never touch the power plug with wet hands When removing the power cord ensure that you pull the plug and not the cord Pulling the cord can damage it which can lead to fire or electric shock 2 Remove any paper or other media from the output tray If the output tray extension is extended close it WorkCentre 3045 Multifunction Printer 155 User Guide Maintenance 3 Remove any paper from the bypass tray Keep the paper wrapped and away from humidity and dirt 4 Remove the paper cover Keep the paper cover power cord and USB cable together for reuse 5 156 WorkCentre 3045 Multifunction Printer User Guide Maintenance 6 Pushin the length guides and slide bar until they stop 7 8 Lift and carry the printer as shown in the illustration Note To find the weight for your printer configuration see Physical Specifications on page 183 A CAUTION Failure to repackage the printer properly for shipment can result in damage not covered by the Xerox Warranty Service Agreement or Total Satisfaction Guarantee The Xerox Warranty Service Agreement or Total Satisfaction Guarantee do not cover damage to the printer caused by improper moving When moving the printer do not til
54. allation and Setup Overview on page 44 WorkCentre 3045 Multifunction Printer 125 User Guide Faxing Loading Documents for Faxing Position the original document as shown Document Glass Automatic Document Feeder Lift the automatic document feeder or the Insert originals face up with the top of the page document glass cover then place the entering the feeder first Adjust the paper guides so original face down in the upper left corner they fit against the originals of the document glass Note For details see Automatic Document Feeder Guidelines on page 95 126 WorkCentre 3045 Multifunction Printer User Guide Faxing Basic Faxing This section includes Sendinga Fax RTI IIS PUNTE nennen E EN NO 127 Sending a Fax Fror Your CompUtersssssanssisaasa a 129 Note Before faxing you must set the country code and fax number for the printer For details see Setting Up the Fax Header on page 56 Sending a Fax From the Printer To send a fax from the printer to a single recipient using the default settings 1 Load the original on the document glass or in the automatic document feeder 2 Onthe printer control panel press the Fax button 3 At Fax to press the OK button 4 To address the fax press the arrow buttons to select an option e Keypad allows you to enter the fax number manually using the alphanumeric keypad e Speed Dial allows you to select a previously programmed speed dial Use the alphanumeric keypad to ente
55. an get burned If a sheet of paper is wrapped around the heat roller do not try to remove it immediately Switch off the printer immediately and wait 20 minutes for the fuser to cool Try to remove the jam after the printer has cooled WorkCentre 3045 Multifunction Printer 147 User Guide Maintenance Adjustments and Maintenance Procedures This section includes e 6 Adjusting the Bias Transter ROWE nrasane a Era E NEVE 148 Agju s ng the FUSNI UNisassnn a nen Woeirane y abe tre te ee toes Cosemeene eter pein net 148 Adus ngthe Densi ce cecccoctneattn are anean a edad nda Aumn cee ene a 149 Se Eesges eai Erea R E E AEE E E EE 149 Adjusting the Bias Transfer Roller Use Adjust BTR to specify the bias transfer roller BTR voltage for printing on the selected paper type If the printed image is too light increase the offset for the paper you are using If the printed image is mottled or blotchy looking decrease the offset for the paper you are using To adjust the bias transfer roller On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK Select Maintenance then press OK Select Adjust BTR then press OK Press the arrow buttons to select the paper type for the adjustment then press OK Press the arrow buttons to increase or decrease the amount of offset then press OK Repeat this procedure for each paper type you need to adjust So Se we NS To ret
56. an obtain more information about your printer from these sources Resource Location Europe www xerox com euro paper Technical support information for your printer includes www xerox com office WC3045support online Technical Support Online Support Assistant and driver downloads Information Pages Print from the control panel menu Order supplies for your printer www xerox com office WC3045supplies A resource for tools and information including www xerox com office businessresourcecenter interactive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center www xerox com office worldcontacts Printer Registration www xerox com office register 180 WorkCentre 3045 Multifunction Printer User Guide Specifications This appendix includes Printer Configurations and Options cecccccs cssiscessscsaccsadisstesssesacocssccasscsssszsscodssoanssasszdnceatcecnsgansecbesdbiacnodssbaceseagnacnossoeass 182 PiySical SPEcNCAtO DSen E enrrentrarcice tenvertre ary arvecertsrertre trratrrerr 183 Environmental SSI AS aes cree eaten A EEA 185 Elecmical SP GCill CGM OMS ars ctece cacecdnieten ances a teiauceactnis wnat dimen die atauarn eta 186 Efera eouggare cfet me o ore ites 10 16 caremmeree ee ener eer ene em eeer eee ammeter tte Corer rane ove eree reer oe en tee ener ester E verter 187 Controller Specifications oss cocsccesscosscessscasssssccedeeasscacsacesezosate dacascay
57. and Setup This chapter includes e Installation and Setup OVeErVview esscsssssssssssssssssssseecssecssecssscsssesssccsucessucsosessuecssssssscsasessucsessseseessuecsuecsseceasceaseesseesse 44 e Selecting a Location for the Printer ccsssssssssssssssssssseessssssssessssssnsesscssnssnscssscsssscssscssscsenscssseseesssesensssnsessseesseesse 45 6 CCC the PUNCO yeas eerie REN E NUENEN 46 e Commiounng NetWork Setting insets c cn dtateeaeentehen E A dawned 52 e SANE A N n a 59 e lostalng ihe SOMWA nne A eO 60 amp Semih UP Scan eeruan E eas acacigesmaacaeeameameeacsaees 65 See also Installation Guide packaged with your printer Online Support Assistant at www xerox com office WC3045support WorkCentre 3045 Multifunction Printer 43 User Guide Installation and Setup Installation and Setup Overview Before printing your computer and the printer must be plugged in turned on and connected Configure the initial settings of the printer then install the driver software and utilities on your computer You can connect to your printer directly from your computer using USB or connect over a network using an Ethernet cable or wireless connection Hardware and cabling requirements vary for the different connection methods Routers network hubs network switches modems Ethernet cables and USB cables are not included with your printer and must be purchased separately Xerox recommends an Ethernet connection because it is typically fa
58. anecnseanseenne 98 lt Adjusting ro ilies tases ocean eee A 98 Setting Auto Exposune sindassnceuanaedruniehdumaceanauumenimenuiee natu E EO 99 Reducing or Enlarging the Image You can reduce the image to as little as 25 of its original size or enlarge it as much as 400 To reduce or enlarge the copied image 1 To select Reduce Enlarge press the arrow buttons then press OK 2 Doone of the following e To select a preset image size press the arrow buttons e To set the copy size in increments of 1 press the arrow buttons or use the keypad to set the percentage The default setting is 100 3 Press OK Making the Image Lighter or Darker 1 To select Lighten Darken press the arrow buttons then press OK 2 To lighten or darken the image press the arrow buttons to move the slider 3 Press OK Adjusting the Sharpness 1 To select Sharpness press the arrow buttons then press OK 2 Select a sharpness setting e Sharpest e Sharper e Normal e Softer e Softest The default setting is Normal 3 Press OK 98 WorkCentre 3045 Multifunction Printer User Guide Copying Setting Auto Exposure Paper that is close to white such as newsprint or parchment can cause the printer to put toner on the entire page The Auto Exposure setting removes the light background and only prints the image To turn Auto Exposure on or off 1 To select Auto Exposure press the arrow buttons then press OK 2 Select an option
59. aper JAMS ra tcssestascssccecssccsescaisivste ex ptenlees e aeee a E EEE E NAE Ea E EEEE SE 166 Troubleshooting Paper JAMS rissie ntn aa aea e aaa a aei ao 171 Print Quality Problerms isscasicssssdecssssacesessasccdescasscasscostedancuusseoatdassconsecasccusecuadensnavessstancossaceserssecastediaceusseuatdassccasiossesbeeveas 173 Controlling Print Quality sses eke hae aia ne ae eek 173 Controlling Print QUGUIEY eseese iae tA t EREE EEE 173 Solving Print Quality ProbDleMs eesssssssesssesssssssssssssssscssecsscesssecssesssssssesssesesseessessuecssecsssesseessassesesesseesnees 174 CG T Ge aCe Ug peeeterentperee seer ce tari ree nc A E E A EET 179 Error And Status Me SSAGES scssssssssssssssssssosssnessssessnecssscsssessnssssssesessnscsesesensesssessssssassessssasesasessseesssessscssacesees 179 Printing Scout Alerts KE E KEE E E EE EE E E REE 179 Online Support ASSiStantssseicsesss cadsictieen asic a R EEE E RR 179 Information POG CS ysna E A R A RRR A 179 M re IN OMAt Nisinsin anai a ai i iia 180 Specifications 181 Printer Configurations ANd Options ceesssssssssssesssssnsecsescssessssssssssssecsuccssecesscssscsssecsucsessesnecsucssscseaeeseessceess 182 Available Config ratioN Sassen iets close decease taeda E AR N RE ERER 182 Standard SS meiiens aiii EE eR i eins 182 Physical Specifications ennasansa iA E RAN NRR 183 WorkCentre 3045 Multifunction Printer 7 User Guide Contents Weights Gnd Dimension S c
60. atteries These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste For proper treatment recovery and recycling of old products and used batteries please take them to applicable collection points in accordance with your national legislation and the Directive 2002 96 EC and 2006 66 EC By disposing of these products and batteries correctly you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling For more information about collection and recycling of old products and batteries please contact your local municipality your waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation Business Users in the European Union If you wish to discard electrical and electronic equipment please contact your dealer or supplier for further information Disposal Outside of the European Union These symbols are only valid in the European Union If you wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Battery Symbol Note This wheeled bin symbol may be used in combination with a chemical symbol This establishes complia
61. ble includes installation instructions e Install only new cartridges in your printer If a used toner cartridge is installed then the toner remaining amount displayed could be inaccurate e Toensure print quality the toner cartridge has been designed to cease functioning at a predetermined point Ay CAUTION Use of toner other than genuine Xerox Toner can affect print quality and printer reliability Xerox Toner is the only toner designed and manufactured under strict quality controls by Xerox for specific use with this printer When to Order Supplies A warning appears on the control panel when supplies near their replacement time Verify that you have replacements on hand It is important to order these items when the messages first appear to avoid interruptions to your printing An error message appears on the control panel when supplies must be replaced Order supplies from your local reseller or go to www xerox com office WC3045supplies Ay CAUTION Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreement and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your Xerox representative for details 150 WorkCentre 3045 Mul
62. cal Telephone Company you could also have to quote the codes in the following list e Facility Interface Code FIC O2LS2 e Service Order Code SOC 9 0Y WorkCentre 3045 Multifunction Printer 195 User Guide Regulatory Information Ay CAUTION Ask your local Telephone Company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack If this Xerox equipment causes harm to the telephone network the Telephone Company could temporarily discontinue service to the telephone line to which it is connected If advance notice is not practical the Telephone Company notifies you of the disconnection as soon as possible If the Telephone Company interrupts your service they can advise you of your right to file a complaint with the FCC if you believe that it is necessary The Telephone Company could change its facilities equipment operations or procedures which could affect the operation of the equipment If the Telephone Company changes something that affects the operation of the equipment they should notify you in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this Xerox equipment please contact the appropriate service center for repair or warranty informati
63. cause serious injury or even death Ignoring this caution could damage property Hot surface on or in the printer Use caution to avoid personal injury Do not burn the item Do not touch components with this symbol Personal injury could result Hot surface Wait the indicated time before handling WorkCentre 3045 Multifunction Printer 17 User Guide Safety Environmental Health and Safety Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies contact the following customer help lines United States 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 For product safety information in the United States go to www xerox com environment For product safety information in Europe go to www xerox com environment_europe 18 WorkCentre 3045 Multifunction Printer User Guide Features This chapter includes CMM Paitsof the cd da es erence etree een ere eae rreceremevseneterrtsnerrarerd tonrerrerevnry sovriorarerert enerscrrre ten terre rrent h torre ere srr envi nrerererrr ar 20 SRO MN MEDUS ase cacesscs szsass ann S anemia horeaee tanner 25 Eneroy Saver MOGE oaeee EENE E R ERE 37 e sACIMIRISHOTION FEC WINGS sssrin a a a a a 38 e ROE MONE UO iei E E E NG 40 WorkCentre 3045 Multifunction Printer 19 User Guide Features Parts of the Printer This section includes Front ROW asera E E E E E N i 20 kear V GW asnan a
64. ccssssssssssssssssssssecsnessnsssnessssccssccsssssscsessecsuecsnecssscsssessscsssessnecsaseeanecsncesseesaeesaseetss 183 Total Space Requirements skenu a TEE EEEE 183 Clearance REQUIFEMeMNt reseo E E RERE 183 Environmental SpecifiCations esesesssesssssssessecsnsesseessnessnecsssssssesssessnessnessnscssncsssscsasecssessseesuessscessnessnessseesssesees 185 TOM POC OCU as sces scsssesscsscasssstscocass recess esdatcacoecimasttsecsern ER AEREAS ASE E RAS 185 RELIVE Humidity sees hsi couestoseovasencssccseccuchasauvabunbsthsstdvestideluadhascsde ana Seain NETE 185 LGV GCI ON eeen RRR RENNRS ERRE E RRN REEE E 185 ElQCtriGalSPOCifi CATIONS ceccescccsccsecsccosssiaveccaeuseessvesusetescssuseassscasuecusinssetssdersedsscssdustucsetadeusetbsvesusstssceracteblesasecoastessebabetes 186 Power Supply Voltage and Frequency c sssssssessssesssesssesssssssccsnsessncssnesssscsssesssessnessnecsasessncesaeesseesseeaeesees 186 P we r COMS UM PEIOM sisccssasvccton cd satees evcanstevasvees tabs veseceasdcves escansnlasibeas anaes dearsicie EEEE EEEa Ee Eae ES 186 ENERGY STAR Qualified Product eessssssssssssesssessssssssssssssssecsssessnessncesscssassessessnecsussessessnessacesacssseseseesees 186 Performanc SPecificati ONS iscsi hie teelec deka anata ela eee ena a 187 Controller SPECIFICATIONS rssi E ri EE E EE ES E a TE EEE EERE E 188 PROCESS OI ccsscssccoacausuivscosvavesisncssssssasconcessatvodnn sav esluasussancedicaen cov enivaden EEEE a AEEA E E ER 188
65. ce WC3045supplies General Paper Loading Guidelines e Do not overfill the paper trays Do not load paper above the maximum fill line in the tray e Adjust the paper guides to fit the paper size e Fan paper before loading it in the paper tray e If excessive jams occur use paper or other approved media from a new package e Use only recommended Xerox transparencies Print quality could vary with other transparencies e Donot print on label media once a label has been removed from a sheet e Use only paper envelopes Print envelopes 1 sided only 72 WorkCentre 3045 Multifunction Printer User Guide Printing Paper That Can Damage Your Printer Some paper and other media types can cause poor output quality increased paper jams or damage your printer Do not use the following Rough or porous paper Inkjet paper Non laser glossy or coated paper Paper that has been photocopied Paper that has been folded or wrinkled Paper with cutouts or perforations Stapled paper Envelopes with windows metal clasps side seams or adhesives with release strips Padded envelopes Plastic media CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your local representative for details Pap
66. cept the uplink port 3 Attach the power cord then plug in the printer and turn it on 4 Set or automatically discover the network IP address of the printer For details see Assigning the IP Address of the Printer on page 53 Connecting to a Wireless Network Note Available on WorkCentre 3045NI Multifunction Printer only A wireless local area network LAN provides the means to connect two or more devices in a LAN without a physical connection The printer can connect to a wireless LAN that includes a wireless router or wireless access point Before connecting the printer to a wireless network the wireless router must be configured with a service set identifier SSID a passphrase and security protocols Resetting Wireless Settings If the printer was previously installed in a wireless network environment it could retain setup and configuration information To prevent the printer from trying to connect to the previous network perform the following steps 1 Onthe printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select Network press the arrow buttons then press OK To select Reset Wireless press the arrow buttons then press OK To select Yes press the arrow buttons then press OK NS Connecting to a Network With a Wi Fi Protected Setup Compliant Router Wi Fi Protected Setup WPS is a network standard for setting up a wireless network The WPS protocols
67. d enter the password then press OK Select Fax Settings then press OK To select Fax Transmit press the arrow buttons then press OK Select an option e Print Always prints a monitor report for every fax This is the default setting e Print on Error prints a monitor report when an error occurs with the fax transmission e Print Disabled does not print a monitor report Press OK Printing a Monitor Report for a Group Fax Oo ey eM oS On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK If prompted enter the password then press OK Select Fax Settings then press OK Select Fax Broadcast then press OK Select an option e Print Always prints a monitor report for every fax This is the default setting e Print on Error prints a monitor report when an error occurs with the fax transmission e Print Disabled does not print a monitor report Press OK WorkCentre 3045 Multifunction Printer 139 User Guide Faxing Turning Secure Fax Receive On or Off When the Secure Receive setting is enabled you must enter a password before faxes can be printed To turn Secure Receive Lock on or off On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK If prompted enter the password then press OK Select Secure Settings then press OK Select Secure Receive then press OK At Secure Receive Set pres
68. d to indicate an error condition or warning that requires your attention Blinks red when an error occurs that requires technical support Off when the printer is in Energy Saver mode 14 Cancel Clear button In menus deletes a single character each time the button is pressed 15 Address Book button Press to access the fax and email address books Available on WorkCentre 3045NI Multifunction Printer only 16 OK button Press to accept the selected setting 17 Back Return button Press to navigate up one level in the menu 18 Display Screen Shows status messages menus and toner levels Allows you to change job settings for copy jobs Allows you to change job settings for scan jobs Prints from USB memory 22 WorkCentre 3045 Multifunction Printer User Guide Features Description Fax Allows you to change job settings for fax jobs Available on WorkCentre 3045NI Multifunction Printer only Displays active jobs Displays or closes the System Menu screen Address Book Allows you to access the printer address book Available on WorkCentre 3045NI Multifunction Printer only Forward Arrow Moves one level down in menu selections or moves the cursor to the right when setting a value Back Arrow Moves one level up in menu selections or moves the cursor to the left when setting a value Displays the previous menu or item Displays the next menu or item ST Selects or executes the option or function d
69. ddress window click OK The new server appears in the Server pane at the top of the window WorkCentre 3045 Multifunction Printer 67 User Guide Installation and Setup For details see Setting Up Scanning to a Shared Folder on Your Computer on page 66 Adding the Folder as an Address Book Entry Using CentreWare Internet Services 1 5 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 Click Address Book Under Network Scan Comp Serv click Computer Server Address Book Click Add next to any empty field and enter the following information e Name Enter the name that you want to appear in the Address Book e Network Type Select Computer SMB e Host Address Enter the IP address of your computer e Port Number Enter the default port number for SMB 139 or select a number from the range provided e Login Name Enter your computer user name e Login Password Enter your computer login password e Re enter Password Enter your login password again e Name of Shared Directory Enter a name for the directory or folder For example if you want the scanned files to go in a folder named scans type scans e Subdirectory Path Enter the path of the folder on the FTP server For example if you want the scanned files to go in a folder named
70. des LO CCEIN GE Papar SUNS se cpassis cee vasvazcensancdesvagncasstads vereasGicaeses dase cotepasnid oateasnisaieaenedee dete riourar ae deseeaemerieat 163 HM NIMAA Wl exe 912 a0 0 La g cpeemeceneerrere cecere terrererttee E eters tent ov Cerrar earereset mr ener err 164 6 CISGNINGIPE DEN lam essececescreteet cca seene oe cheered mene emcee ein ean eh uae pan care a 166 Troubleshooting Paper JAMS udissea eaen ae Eriin S aRar EErEE ETES 171 Locating Paper Jams A WARNING Never touch a labeled area on or near the heat roller in the fuser You can get burned If a sheet of paper is wrapped around the heat roller do not try to remove it immediately Switch off the printer immediately and wait 20 minutes for the fuser to cool Try to remove the jam after the printer has cooled If the error persists contact your Xerox representative A CAUTION Do not attempt to clear any paper jams using tools or instruments This can permanently damage the printer The following illustration shows where paper jams can occur along the paper path WorkCentre 3045 Multifunction Printer 163 User Guide Troubleshooting 1 Output Tray 5 Front Cover 2 Release Levers 6 Main Tray 3 Transfer Belt 7 Bypass Tray 4 Rear Cover The following illustration shows where paper jams can occur in the automatic document feeder 3 1 Document Glass 2 Automatic Document Feeder Top Cover 3 Automatic Document Feeder Output Tray Minimizing
71. dmin Menu press the arrow buttons then press OK If prompted enter the password then press OK Select Fax Settings then press OK Change the fax settings as desired Press OK For details on the Fax Settings menu items see Fax Settings on page 29 Changing the Default Fax Settings A oN On the printer control panel press the System button To select Default Settings press the arrow buttons then press OK Select Fax Defaults then press OK To select the option that you want to modify press the arrow buttons then press OK To select the new setting press the arrow buttons then press OK For details on Fax Default menu items see Fax Defaults on page 35 138 WorkCentre 3045 Multifunction Printer User Guide Faxing Managing Fax Functions This section includes Pinung Monitor ROP ONES ari S T S 139 Printing a Monitor Report for a Group FaX ssezessisisansannirana aa AAE A 139 Taming Secure Fax ROSES OFT so coccnucacontamnceetindemieeinaeenaeedausnauen 140 Limiting Access to FAXING a wreteceterrcetoneeotsin le cat neta nernn a areuln ae encima NRN 140 Ls Ta i 9 Wl eke 9 REDOND nepreretree Oar eeereycene eater ar E eer te ey nena eee eee ee eer 141 Inserting Pauses i ach gh i amp 5 aeeeeenee eee ean naste eac ene Nene eite E rE eeree ees 142 Printing Monitor Reports oy ee NS On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK If prompte
72. e Forward Arrow then enter the desired number c Move to the next two fields and enter the desired numbers Note To scroll quickly to a number press the Up or Down Arrow To return to a field press the Back Arrow d When finished press OK to confirm the address 11 To return to IP Address press the Back Arrow once 12 To select Network Mask press the Down Arrow then press OK Repeat step 10 to set the Network Mask address 13 To return to Network Mask press the Back Arrow once 14 To select Gateway Address press the Down Arrow then press OK Repeat step 10 to set the Gateway Address 15 To return to the Ready screen press Return 16 Print the System Settings Page to verify the new settings You are ready to install software See also Online Support Assistant at www xerox com office WC3045support Finding the IP Address of the Printer To install the print drivers for a network connected printer you need the IP address of your printer You also need the IP address to access the settings of your printer through CentreWare Internet Services You can view the IP address of your printer from the System Settings Page or on the printer control panel To print the System Settings Page 1 2 3 On the printer control panel press the System button At Information Pages press the OK button To select System Settings press the arrow buttons then press OK to print the page The IP address of the printer is listed in
73. e paper type Select any other desired options then click OK In the Print dialog box click OK to start printing WorkCentre 3045 Multifunction Printer 87 User Guide Printing Printing on Custom Paper Size Using Macintosh Load the custom size paper For details see Loading Paper on page 75 In the application click Page Setup From the Paper Size drop down list select the custom paper size Click OK In the application click Print Click OK OV eS a 88 WorkCentre 3045 Multifunction Printer User Guide Printing Printing on Both Sides of the Paper This section includes CULM ML a2 ded PNN erep pcb ae nes cdaavass osspasyeuetsasvc EE user aveey aoe caaveascasaeroeee anes 89 e Loading Paper for Manual 2 Sided Printing 90 The WorkCentre 3045 Multifunction Printer supports manual 2 sided printing You can set printing preferences to print your jobs on both sides of the paper Use 2 Sided Printing to specify the page orientation for the printed output You can specify the page layout for 2 sided printing which determines how the printed pages turn These settings override the application page orientation settings Portrait Landscape Portrait Portrait Landscape Landscape 2 Sided Print 2 Sided Print Flip on Short 2 Sided Print 2 Sided Print Flip on Short Edge Edge Setting Up 2 Sided Printing To set up manual 2 sided printing From the File menu select Print Select the printer from the Select Printe
74. e the property of Pantone Inc Document version 1 1 April 2012 Contents Safety 11 El ctrical Safety sisssscssscccssdaesscesdjechatsoestssaseccsesasatavssosedeuesedecbbdsctdiacuscdusetunebasedsseSedbhlastivasebasebesbloss ENE A NESE E AETERNE EA 12 General CG UT AS SS acct cess cick tac cg nahh bhp ecnow ear backeh ciudad oaaep eet eaten Aa eie 12 Power COG iscinascasercaredanvatistntoceernalentenmuaduasenenadentine nal tele tenia 12 Telephone Line Cordisssisoerssiiisessesosiisiesiieieis iniiis eiii ans istene oA ESEK EREE EEEE EE EC E i 13 Operational Safety sssri ea a E E E E E E e 14 Operational Guidelines accncijnermcnmorianiaiueniorraenie niin ie an aaa acai 14 OZONE RELCOS sx 35e2scccccdiscsscedasviseexvescedceseeccesese dhsassiadeasessadh E ARRE 14 Printer Location sieisen asasi ES SEa e Ea AE eaaa EA e eSEE EE eai SEERE EE EEE i 14 Printer SUPpliE Scrieti iee EE E AREE E E E R 15 Maintenance Safety zssnanessniiai i E ONR TRAN R RSRK 16 Printer SymBOlS a i aieiai iii ear arena si aeti ate TE Gees 17 Environmental Health and Safety Contact Information sssessssssssssesrssssssssssssroresssesssrsteesssssssessrereessesse 18 Features 19 Parts OF THE Pint r cexscessessnctustasteehseesereceranncediesetbasgininetar aes eutonnetntceei aeiio e NE KASESE SEES ataa 20 Front VIEW ossiani arteti oaea aterea aeara taoa AAE ae Aopen E PAE ANE EE aE EE AAEE NE E a E ra EA E 20 Readr Vie W oa ccsscadicisesecesssnadcsseyeitaySiuasessenccensabstas
75. eWare Internet Services sssscsnseccseecneees Adding a Folder as an Address Book Entry Using the Address Book Editor ssssescssssccseeccesesneseeseees Scanningto d Foldet ona Network COMPUTE resscssesssecsctestsdsccestecssdasiotystssss ctasssdyesatoelescsssnedbsaveseanetesnedoectshecesezas Before using the printer as a scanner on a network you must 1 2 Create a shared folder on your computer hard drive Create an address using CentreWare Internet Services or the Address Book Editor pointing the scanner to the computer Note For more information see Connecting the Printer on page 46 Sharing a Folder on a Windows Computer Ow U Ee INS oS 108 Open Windows Explorer Right click the folder you want to share and select Properties Click the Sharing tab then click Share this folder Click the Permissions button Select the Everyone group and verify that all permissions are enabled Click OK Note Remember the Share name for later use Click OK again WorkCentre 3045 Multifunction Printer User Guide Scanning Sharing a Folder Using Macintosh OS X Version 10 5 and Later Say ae ey gt 11 12 From the Apple menu select System Preferences From the View menu select Sharing From the Services list select File Sharing Click the plus icon below the Shared Folders field A folder list appears Select the folder you want to share on the network then click Add Select the folder you want
76. ed dial a phone number Available on WorkCentre 3045NI Multifunction Printer only 2 Copy Scan Print and Fax buttons Press to use the Copy Scan Print and Fax menus on the display screen Fax available on WorkCentre 3045NI Multifunction Printer only 3 Arrow Buttons Press to move up down forward and back through the menus 4 Job Status button Displays lists of the active or completed jobs on the touch screen 5 System button Switches the display to the System menus 6 Alphanumeric keypad Use to enter letters and numbers for names and phone numbers 7 Redial Pause button Press to recall the last fax number used or to insert pauses in fax numbers Available on WorkCentre 3045NI Multifunction Printer only 8 Speed Dial button Press to access directories of group or individual fax telephone numbers Available on WorkCentre 3045NI Multifunction Printer only 9 Wake Up Power Saver button This button is illuminated in Energy Saver mode Push the button to exit Energy Saver mode 10 Clear All button Clears all current settings for print copy scan or fax back to default settings Control Panel Symbols Description 11 Stop button Cancels the current job 12 Start button Press to start a copy scan or fax job 13 Status indicator The green or red light indicates printer status Lights green when the printer is ready to receive data Blinks green when the printer is busy receiving data Lights re
77. ed until you change them 1 Navigate to the list of printers on your computer e For Windows XP SP1 and later click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows Server 2003 and later click Start gt Settings gt Printers e For Windows 7 click Start gt Devices and Printers 2 From the Printers and Faxes window select a printer right click the printer and select Properties Notes e For Windows 7 in the Devices and Printers window right click the printer and select Printer Properties from the middle of the drop down list e For Windows 7 you must have an Administrator Account to select Custom Settings in the print driver 3 In the Properties dialog box click the Configuration tab then click Custom Paper Size 4 Inthe Custom Paper Size Settings dialog box select the units of measurement to use 5 Inthe Custom Size Settings section specify the size for the short edge and the long edge of the paper 6 Select the Name the Paper Size check box type a name in the Paper Name dialog box then click OK 7 Inthe Properties dialog box click OK The custom size appears in the Paper Size list in the print driver Properties window 86 WorkCentre 3045 Multifunction Printer User Guide Printing Defining a Custom Paper Size for Macintosh SOLO SY ot eee a a In the application you are printing from select File g
78. een en eae 180 Your printer comes with utilities and resources to help you troubleshoot printing problems Error and Status Messages The printer control panel provides information and troubleshooting help When an error or warning condition occurs the control panel informs you of the problem Error messages warn you about printer conditions such as low supplies or doors open that require your attention PrintingScout Alerts PrintingScout is a utility installed with your Xerox print driver It automatically checks the printer status when you send a print job If the printer is unable to print a PrintingScout alert appears on your computer screen to let you know that the printer needs attention In the PrintingScout dialog box click the alert to view instructions explaining how to fix the problem Note PrintingScout is a Windows only application Online Support Assistant Online Support Assistant is a knowledge base that provides instructions and troubleshooting help to solve your printer problems You can find solutions for print quality problems paper jams software installation issues and more To access the Online Support Assistant go to www xerox com office WC3045support Information Pages Your printer has a printable set of information pages These include configuration and font information demonstration pages and more WorkCentre 3045 Multifunction Printer 179 User Guide Troubleshooting More Information You c
79. elect PIN Code press the arrow buttons then press OK To select Print PIN press the arrow buttons then Press OK The PIN is printed at the top of the PIN Code Print WorkCentre 3045 Multifunction Printer User Guide 10 11 12 13 14 15 16 17 Installation and Setup At your computer open the router control panel and select Add WPS Client Note For details see your router documentation Select PIN Method Note The following steps can vary with different router manufacturers Enter the PIN from the PIN Code Print into the Client PIN field then click Next On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select Network press the arrow buttons then press OK To select Wireless Setup press the arrow buttons then press OK To select WPS press the arrow buttons then press OK To select PIN Code press the arrow buttons then press OK To select Start Configuration press the arrow buttons then press OK The printer communicates with the router to resolve setup and configuration information The counter starts counting down from 100 When the printer has the correct information it connects to the router and restarts with the proper setup and configuration information Connecting to a Wireless Network Manually When connecting to a wireless network that does not include a WPS compliant router set up and configure the printer manually
80. elect them then press Backspace Enter the network passphrase in the Passphrase field To remove the five dots in the Re enter Passphrase field select them then press Backspace Enter the network passphrase in the Re enter Passphrase field Click Save Changes Disconnect the Ethernet cable from the printer Turn off the printer then turn it on again When the printer restarts it uses the information from CentreWare Internet Services to connect with the wireless router Print a System Settings Page to check the connection information If the printer does not successfully connect with the wireless network check your network information and try again 50 WorkCentre 3045 Multifunction Printer User Guide Installation and Setup Connecting to a Computer Using USB To use USB you must have Windows XP SP1 and later Windows Server 2003 and later or Macintosh OS X version 10 5 and later To connect the printer to the computer using a USB cable Oy GV th NS Ensure that the printer is turned off Connect the B end of a standard A B USB 2 0 cable to the USB Port on the back of the printer Attach the power cord and then plug in the printer and turn it on Connect the A end of the USB cable to the USB Port on the computer When the Windows Found New Hardware Wizard appears cancel it You are ready to install the print drivers For details see Installing the Software on page 60 Connecting to a Telephone Line 1 2 3
81. eless Resets the wireless network settings to the default settings TCP IP Specifies the TCP IP settings for the network e IP Mode Dual Stack or IPv4 Mode e IPv4 Get IP Address IP Address Subnet Mask or Gateway Address 28 WorkCentre 3045 Multifunction Printer User Guide Features Item Description Protocol Select Enable when using the protocol Select Disable to make the protocol unavailable LPD The default setting is Enable Port9100 The default setting is Enable WSD The default setting is Enable SNMP The default setting is Enable Status Messenger The default setting is Enable CentreWare Internet Services The default setting is Enable LLTD The default setting is Enable Bonjour mDNS The default setting is Enable Initialize NVM Initializes network data stored in non volatile memory After executing this function and restarting the printer all network settings are reset to their default values Fax Settings Use this menu to specify fax settings Note Available on WorkCentre 3045NI Multifunction Printer only Item Description Ans Select Specifies the receiving mode e TEL Mode Automatic fax reception is turned Off You can receive a fax by picking up the handset of the external phone then pressing the remote receive code You can also set OnHook to On to start the Fax after you hear fax tones from the remote device FAX Mode Automatically receives faxes TEL FAX Mode When the printer receive
82. enoeineeeaeaereeemones 136 Including a Fax Covel Pigesnis a A a aan enced 137 e Sewing UD Polis E E unm pemeewereas 137 Setting the Fax Resolution 1 Onthe printer control panel press the Fax button 2 To select Resolution press the arrow buttons then press OK 3 Select an option The default setting is Standard 4 Press OK Making the Image Lighter or Darker 1 Onthe printer control panel press the Fax button 2 To select Lighten Darken press the arrow buttons then press OK 3 To move the slider to lighten or darken the fax press the arrow buttons The default setting is Normal 4 Press OK Turning OnHook On or Off When you turn on the OnHook option the telephone line is ready to dial out when you enter a phone number You cannot receive incoming faxes while OnHook is turned on To turn OnHook on or off 1 Onthe printer control panel press the Fax button 2 To select OnHook press the arrow buttons then press OK 3 Select Off or On then press OK Sending a Delayed Fax You can set a time in the future for the printer to send your fax job The time delay can be from 15 minutes to 24 hours from the current time 136 WorkCentre 3045 Multifunction Printer User Guide Faxing Note The printer must be set to the current time before you can use this feature To send a fax at a specified time 1 On the printer control panel press the Fax button 2 To select Delayed Start press the arrow buttons
83. er Storage Guidelines Storing your paper and other media properly contributes to optimum print quality Store paper in dark cool relatively dry locations Most paper is susceptible to damage from ultraviolet and visible light Ultraviolet light from the sun and fluorescent bulbs is particularly damaging to paper Reduce the exposure of paper to strong lights for long periods of time Maintain constant temperatures and relative humidity Avoid storing paper in attics kitchens garages or basements These spaces are more likely to collect moisture Store paper flat either on pallets cartons shelves or in cabinets Avoid food or drinks in the area where paper is stored or handled Do not open sealed packages of paper until you are ready to load them into the printer Leave stored paper in the original packaging The paper wrapper protects the paper from moisture loss or gain Some special media is packaged inside resealable plastic bags Store the media inside the bag until you are ready to use it Keep unused media in the bag and reseal it for protection WorkCentre 3045 Multifunction Printer 73 User Guide Printing Supported Standard Paper Sizes European Standard Sizes North American Standard Sizes A4 210 x 297 mm 8 3 x 11 7 in Executive 184 x 267 mm 7 25 x 10 5 in A5 148 x 210mm 8 3 x 5 8 in Letter 216 x 279 mm 8 5 x 11 in JIS B5 182 x 257mm 7 2 x 10 1 in Legal 216 x 356 mm 8 5 x 14 in C5 envelope 16
84. er protection make sure that the printer is properly grounded The electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present must be connected together This precaution could be vital in rural areas 196 WorkCentre 3045 Multifunction Printer User Guide Regulatory Information A WARNING Do not attempt to make such connections yourself Contact the appropriate electric inspection authority or electrician to make the ground connection The REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface could consist of any combination of devices The only limitation to the number of devices is the requirement that the sum of the RENs of the devices does not exceed 5 For the Canadian REN value please see the label on the equipment European Union Radio Equipment and Telecommunications Terminal Equipment Directive The Facsimile has been approved in accordance with the Council Decision 1999 5 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not give an unconditional assurance of successful operation on every PSTN network terminal point In the event of a problem you should contact your authorized local dealer Th
85. erremerereerete verse ecererent erie rer cerertcert E 73 selecting Printing ODHOD Suninen e NE EEE T T E NUTAN 81 Priano Gls DES anie R E AE TEE EE T E 83 Using CUSTOM PODEN SIZE Surinin A aE 86 PimmgonBoth Sites Or the Fupel aoc cee eee 89 Ponting Froma USB Flasm DIVE Bee hereter amet ese ap mente tee astern enryrerem RER gq WorkCentre 3045 Multifunction Printer 71 User Guide Printing Supported Paper This section includes e Recommended MEd deriso ra eaten a ke eee E 72 OMNO PODE ian EE E 72 General Paper Loading Gumennes sg ccacnecaccsnnewmnnuedautaceewnamuteecammenasancsuny 72 PapetThotCanDamage Your PIMtensarrariunere arinaa nAn E A ERA TE Paper sions GUdeliNES cocina cima E O EA OE OEE AERE 73 UOT Standard Paper SZE siini E A EAO EEA 74 Custom Paper SIZES x accascicashc oemncaas E E a 74 Supported Types and i aarp esr erences aa aa a a aAa ASE 74 Your printer is designed to use various paper and other media types Follow the guidelines in this section to ensure the best print quality and to avoid jams For best results use Xerox paper and media recommended for your printer Recommended Media A list of paper and media recommended for your printer is available at e www xerox com paper Recommended Media List United States e www xerox com europaper Recommended Media List Europe Ordering Paper To order paper transparencies or other media contact your local reseller or go to www xerox com offi
86. ess Return at any time to return to the previous selection Setting the Scan to Network Option 1 2 120 To select Scan to Network press the arrow buttons then press OK To select a setting press the arrow buttons e Computer Network e Server FTP Press OK WorkCentre 3045 Multifunction Printer User Guide Scanning Setting the File Format 1 To select File Format press the arrow buttons then press OK 2 Select a setting 3 Press OK Changing the Color Mode 1 To select Color press the arrow buttons then press OK 2 Select a color setting e Black amp White e Color 3 Press OK Setting the Scan Resolution The scan resolution depends on how you plan to use the scanned image Scan resolution affects both the size and image quality of the scanned image file Higher scan resolution produces better image quality and a larger file size To set the scan resolution 1 To select Resolution press the arrow buttons then press OK 2 Select an option 3 Press OK Specifying the Original Size 1 To select Document Size press the arrow buttons then press OK 2 Select the document size 3 Press OK Making the Image Lighter or Darker 1 To select Lighten Darken press the arrow buttons then press OK 2 To lighten or darken the image press the arrow buttons to move the slider 3 Press OK Adjusting the Sharpness 1 To select Sharpness press the arrow buttons then press OK 2 Selec
87. essesssecsscssecssessecssesasssuessecssecsnecsecesecsecssseanessees 162 This section contains procedures to help you locate and resolve problems Resolve some problems by simply restarting the printer Printer Does Not Turn On Probable Causes Solutions The power cord is not correctly plugged into Turn off the printer power switch and plug the power cord securely the outlet into the outlet Something is wrong with the outlet e Plug another electrical appliance into the outlet and see if it connected to the printer operates properly e Try a different outlet The printer is connected to an outlet with a Use a power source with the specifications listed in the Electrical voltage or frequency that does not match the Specifications on page 186 printer specifications A CAUTION Plug the three wire cord with grounding prong directly into a grounded AC outlet Printer Resets or Turns Off Frequently Probable Causes Solutions The power cord is not plugged into the outlet Turn off the printer confirm that the power cord is plugged in correctly correctly to the printer and the outlet then turn on the printer A system error occurred Turn off the printer then turn it on again Print the Error History report from the Information Pages menu If the error persists contact your Xerox representative The printer is connected to an uninterruptible Turn off the printer then connect the power cord to a suitable power supply
88. f correct operation at the higher data speeds designated 33 6 kbps and 56 kbps connections are likely to be restricted to lower bit rates when connected to some PSTN implementations Telecom will accept no responsibility for difficulties that arise in such circumstances WorkCentre 3045 Multifunction Printer 197 User Guide Regulatory Information N 198 Immediately disconnect this equipment should it become physically damaged then arrange for its disposal or repair This modem shall not be used in any manner which could constitute a nuisance to other Telecom customers This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing There is no guarantee that Telecom lines will always continue to support pulse dialing Use of pulse dialing when this equipment is connected to the same line as other equipment may give rise to bell tinkle or noise and cause a false answer condition If you encounter such problems do not contact the Telecom Faults Service DTMF tones dialing is the preferred method because it is faster than pulse decadic dialing and is readily available on almost all New Zealand telephone exchanges WARNING No 111 or other calls can be made from this device during a mains power failure This equipment may not provide for the effective hand over of a call to another device connected to the same line Some parameters required for compliance with Telecom Telepermit requirements a
89. g 1 Turn off the printer immediately 2 Disconnect the power cord from the electrical outlet 3 Callan authorized service representative Power Cord e Use the power cord supplied with your printer e Plug the power cord directly into a properly grounded electrical outlet Ensure that each end of the cord is connected securely If you do not know if an outlet is grounded ask an electrician to check the outlet e Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal 12 WorkCentre 3045 Multifunction Printer User Guide Safety Ay WARNING Avoid the potential of electrical shock by ensuring that the printer is grounded properly Electrical products can be hazardous if misused Only use an extension cord or power strip designed to handle the electrical current capacity of the printer Verify that the printer is plugged into an outlet that is providing the correct voltage and power Review the electrical specification of the printer with an electrician if necessary Do not place the printer in an area where people can step on the power cord Do not place objects on the power cord Do not plug or unplug the power cord while the power switch is in the On position If the power cord becomes frayed or worn replace it To avoid electrical shock and damage to the cord grasp the plug when unplugging the power cord The power cord is attached to the printer a
90. g the dialing sequence To insert pauses in a fax number 1 2 3 4 142 On the printer control panel press the Fax button Select Fax To then press OK To select Keypad press the arrow buttons then press OK Use the alphanumeric keypad to enter the fax number If necessary press the Redial Pause button to insert a pause represented by a hyphen Press the Redial Pause button multiple times to add additional pauses Press the green Start button WorkCentre 3045 Multifunction Printer User Guide Maintenance This chapter includes Cleaning the Printe perererpeerte emerecercer rere teeter eemrerteyeerere ter tyr werhree ererentrertrecistereervetere tometer EGNE 144 Adjustments and Maintenance Procedures ssssssscsssssessneesssccssesssccsucsesessnessnessscssucsessessscseusesasessnecsneessceessees 148 POET SPS crs ease E E EA acu sera 150 Mondon tine Prei cece exes eet raiot rina E eedsa EAE 154 Movin RERIN O cee e deca fecse A A Stat epee couseves R T E eerste 155 WorkCentre 3045 Multifunction Printer 143 User Guide Maintenance Cleaning the Printer This section includes OST UN ONS vere were ere emer saree aaa en aouns 144 Boo r Lo Ee alah ct sinnn T ETEA 144 ClO MIM AE SCORING hunen ante isuna center eaneunnaindsiaemeiadena conde meena 145 Cleaning aN NOTaS in EEE er E cote escalate ened 147 General Precautions A CAUTION When cleaning your printer do not use organic or strong chemical
91. ges into an Application on a USB Connected COMPUtel cssssecssesccneeeeseeerseeecneeeesnees 114 Scanning an Image into an Application 0 eeseessssesssesssessssssssssssssssesssseesnecsncesscssscsssesssnecssesesneesneesneess 114 Scanning an Image Using Windows XP essssssssssssessseessessssssssssssssssecesseessessnccsscsssessseessneesscseseesneesseess 115 Scanning an Image Using Widows Vista or Windows 7 cssssssssssssssessessnesssesssssssessstessuesssteesseesseess 116 Adjusting Scanning Setting Sssssssensinssnsnanisiianiiuisiiseiei aeinn riii iia 117 Setting the Fil FOrmatisasesccicccccieevsssssctecansdessasiesbennsedde i E E R A 117 SEUNG the COLE Wie aesciscececcducstcircesecisvvewnerrbocdnnsedi oecniecoeransireioa NEE nero 117 Setting the Scan RESOlUtION cscsssssssesssessesssssssssssssssssecsnecsuecssecssssssssessecssssesnecsncssesssasssucsssteesusssseesnesseees 117 Specifying the Original SiZ i oncanariinnamcrareiannmnaomncwmnntekeniemaneeanes 118 Making the Image Lighter or Darker eesesssssssssesssesssssssessscssnecssessnecssscsssesascssnessnessnecssneesaeesseecssseasesees 118 WorkCentre 3045 Multifunction Printer 5 User Guide Contents Adjusting the SHOrpness cscssscsscssecssssssnsssnsssssssssecsnessnecsssesssessusssusssssesssecsuccssscsasccascsassesueesaessnessecesneesasesaes 118 Changing the Auto Exposure Level ou esssssssssssssscssesssesssecsssesssessssssssssssessnccaseseseesssesssccsass
92. h a damp soft cloth WorkCentre 3045 Multifunction Printer User Guide Maintenance e After cleaning wipe with a dry soft cloth e For stubborn stains apply a small amount of mild detergent to the cloth and gently wipe the stain off Ay CAUTION Do not spray detergent directly on the printer Liquid detergent could enter the printer through a gap and cause problems Never use cleaning agents other than water or mild detergent Cleaning the Scanner 1 Slightly dampen a soft lint free cloth with water 2 Lift and open the scanner 3 Remove any paper or other media from the output tray 4 Wipe the area under the scanner until it is clean 5 Lower the scanner and close it WorkCentre 3045 Multifunction Printer 145 User Guide Maintenance 6 Open the document cover 7 Wipe the surface of the document glass until it is clean and dry Note For best results use Xerox Glass Cleaner to remove marks and streaks 8 146 WorkCentre 3045 Multifunction Printer User Guide Maintenance 9 Close the document cover Cleaning the Interior After clearing paper jams or replacing a toner cartridge inspect the inside of the printer before closing the printer covers e Remove any remaining pieces of paper or debris For details see Clearing Paper Jams on page 166 e Remove any dust or stains with a dry clean cloth Ay WARNING Never touch a labeled area on or near the heat roller in the fuser You c
93. h reproductions Currency notes Bank notes and checks Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 194 WorkCentre 3045 Multifunction Printer User Guide Regulatory Information Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of this equipment is a label that contains among other information a pr
94. has the IP address 192 168 1 3 Another device can have the IP address 192 168 1 4 The router could assign the static IP address of the printer to another computer that obtains its IP address dynamically To avoid having the IP address reassigned give the printer an address at the higher end of the range allowed by the router or device For example if your computer has IP address 192 168 1 2 and your device allows IP addresses to 192 168 1 25 select an address between 192 168 1 20 and 192 168 1 25 In IPv6 network configurations the IPv6 address is assigned automatically To assign a static IP address to the printer On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select Network press the arrow buttons then press OK To select TCP IP press the Down Arrow button then press OK To select IPv4 press the arrow buttons then press OK At Get IP Address press OK To select Panel press the arrow buttons then press OK to enable this option To return to the IPv4 menu press Return once O Coe Or EWN a To select IP Address press the arrow buttons then press OK When undefined the address is 000 000 000 000 54 WorkCentre 3045 Multifunction Printer User Guide Installation and Setup 10 Set the IP address a Inthe first field press the arrow buttons or use the alphanumeric keypad to enter the desired number b To move to the next field press th
95. hed Immigration papers Draft Registration Cards So oy i Selective Service Induction papers that bear any of the following Registrant s information e _ Earnings or Income e Court Record e Physical or mental condition e Dependency Status e Previous military service e Exception United States military discharge certificates may be photographed 9 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasure and so on unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states e Automobile Licenses e Drivers Licenses e Automobile Certificates of Title The preceding list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney For more information about these provisions contact the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Canada Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions e Current bank notes or current paper money e Obligations or securities of a government or bank e Exchequer bill paper or revenue paper e The public seal of Canada or of a province or the seal of a publ
96. hich you want to place the image 2 Inthe application select the menu item to acquire the image 3 From the Paper Source menu in Windows or from the Scan From menu on a Macintosh computer select e Document Glass e Document Feeder 4 Specify the other scan driver settings as desired Note For more information click the Help button to view the online help 5 To begin the scan press the Start button The printer scans the document and places the image in your application 114 WorkCentre 3045 Multifunction Printer User Guide Scanning Scanning an Image Using Windows XP SS 11 12 13 14 15 Note To use this feature the printer must be connected to the computer with a USB cable On your computer select Start gt Control Panel Double click Scanners and Cameras Double click Xerox WC3045 Select an option e Color picture e Grayscale picture e Black and white picture or text e Custom Select the paper source e Document Glass e Document Feeder To preview the document or select a portion of the document to scan select Preview The printer scans a preview copy of the image To select a portion of the document to scan click and drag the corner points to resize the frame Click Next Type a name for this group of pictures Select a file format e BMP e TIF e JPG e PNG Type a path name or browse to a location for the scanned images To save the image to the folder select Nothing Clic
97. ially designed for inkjet printers Paper that is folded wrinkled or excessively curled Loading more than one type size or weight of paper in a tray at the same time Overfilling the trays Allowing the output tray to overfill For a detailed list of supported paper go to www xerox com paper WorkCentre 3045 Multifunction Printer 165 User Guide Troubleshooting Clearing Paper Jams This section includes Clearing Paper lames Worn ie Front Of the Printer sessssrerosusosniocaniunemsoninonaionn aa 166 e Cleaning Paper Jams from the Back of the Printer ecssssssssssssssssssssssssessnessnecsneesseesssessssssusssssesssessseesseesseees 167 e Clearing Paper Jams from the Output TAY isccccics ccc cccisinaddanduanadeinaduadduaaduianiin 169 Clearing Paper Jams from the Front of the Printer Note To resolve the error displayed on the control panel you must clear all paper from the paper path 1 Remove any paper from the bypass tray 2 Remove the paper cover 3 Remove any paper jammed at the front of the printer 166 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting 4 Place the bypass tray on the main tray then align the tabs with the marks 5 Follow the instructions on the control panel display and in the Printer Status window of PrintingScout Press OK Clearing Paper Jams from the Back of the Printer Note To resolve the error displayed on the control panel you must clear all
98. ic body or authority in Canada or of a court of law e Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada or the equivalent printer for a province WorkCentre 3045 Multifunction Printer 193 User Guide Regulatory Information Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner This list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making suc
99. ides until they touch the edges of the paper 7 If the paper you loaded is different from the paper in the main tray set the correct paper type and size Ensure that you change the paper type and size at the control panel and in your print driver software For details see Setting Paper Types and Paper Sizes on page 80 Note If you are printing on custom size paper define the custom size in the printer properties before printing For details see Defining Custom Paper Sizes on page 86 Setting Paper Types and Paper Sizes Ay CAUTION To prevent print quality problems ensure that paper type settings match the paper type loaded in the tray To set the paper size or type for paper in a tray On the printer control panel press the System button To select Tray Settings press the arrow buttons then press OK At Main Tray press OK To select Paper Size or Paper Type press the arrow buttons then press OK To select the desired paper setting press the arrow buttons then press OK To return to the Ready screen press Return Do wn gt 80 WorkCentre 3045 Multifunction Printer User Guide Printing Selecting Printing Options This section includes Selecung Printing Defaults Im IG siessen inari O 81 e Selecting Printing Defaults in Windows for a Shared Network Printe scsssccssscsssecsesecseseceseecseeersees 81 e Selecting Printing Options for an Individual Job in WiNdGOWS 0 eecsesssssssseesseesseessssc
100. igured to use DHCP If you use a Cable or DSL router see the documentation for your router for information on IP addressing 52 WorkCentre 3045 Multifunction Printer User Guide Installation and Setup Assigning the IP Address of the Printer This section includes Assigning He IPAddress Automatically siosana EN 53 e Assigning the IP Address Manudliyssisisscsssiss a eu nee a dewees 53 Finding thie IPAddress OF the Pinte persusissscsustscenmstunsnaisria rea aE 55 e Changing the IP Address Using CentreWare Internet Services cescsesssssessessneesseesssessssssssssssssstessseessessnss 56 By default the printer is set to acquire an IP address from the network server using DHCP Network addresses assigned by DHCP are temporary however After a specified time the network could assign a new IP address to the printer If the print driver is set to an IP address that changes periodically you can experience connectivity issues To avoid problems or if your network administrator requires a static IP address for the printer you can assign the IP address to the printer Note You can view the IP address of your printer from the the System Settings Page the printer control panel or CentreWare Internet Services See also Assigning the IP Address Manually on page 53 Finding the IP Address of Your Printer on page 55 Assigning the IP Address Automatically On the printer control panel press the System button To select Admin
101. indows for a Shared Network Printer If the printer is shared on a network you can set printing defaults that apply to anyone who accesses it from the network You can override network level defaults through the driver settings on your computer 1 Navigate to the list of printers on your computer e For Windows XP SP1 and later click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows Server 2003 and later click Start gt Settings gt Printers e For Windows 7 click Start gt Devices and Printers WorkCentre 3045 Multifunction Printer 81 User Guide Printing In the Printers folder right click the name of your print driver and select Properties In the printer Properties dialog box click the Advanced tab On the Advanced tab click Printing Defaults Make your selections on the driver tabs as desired then click Apply be Ae es Click OK to save your selections Selecting Printing Options for an Individual Job in Windows To use special printing options for a particular job change the print driver settings in the application before sending the job to the printer Note The print driver includes online help with more information on selecting printing options To access help from any print driver dialog box click Help To select printing options 1 With the desired document or graphic open in your application open the Pr
102. ing Defaults in Windows for a Shared Network Printer cssssccssssccseecneeesneessees 81 Selecting Printing Options for an Individual Job in WiINGOWS sessssssscsseeecsseecseecnesersneecenseessneeeees 82 Selecting Printing Options for Macintosh acniuisearannravawiennnmununannnmuamenauuwaiun 82 Printing ENVELOPES a cisicescecsstvonacsccaseses tasurted seneezusisncceaadiannscetssnedicesnnesvedeeacnumeaanited eae eineeen 83 Guidelines for Printing Envelopes seteisscessssseseitaiaescpsasbesselatsacevssenssantndaadesssehecastndeartexcanssas nieconspsctonaclaluassvenetens 83 Loading Envelopes in the TrayS sseseeeessssssotseeeeessososrseoeossssossoroesesssssesrotoeensssssestoeeeessssesertoeessssssrsrereeesssse 83 Specifying the Main Tray Settings for Printing Envelopes ssscssssccsescssecesnecsssecsnseessneeseseeesneeessees 85 4 WorkCentre 3045 Multifunction Printer User Guide Contents Printing Envelopes From an Application cesssssssesssesssssssssssessnccssecssccsssesssessusssusssssecsuecsscesneceseessscseseesse 85 Using Custom Paper Sizes inssss scscssctisscsscascsusscveeuestascuedoassus lusevscsdenneddbssdascvdsaseun descescedaecseetedaste edestndtesesuiebesseebieies 86 Defining Custom Paper SiZeS csessssssssssssssssecsesssssssssessssssssssssssssessncsasecssessssessscsssssssssesseeseesaseceneesasesaseesseenss 86 Printing ON CUStOM Paper SIZOS csescssssescssesessnesstssssssscssnssnsssscssscsase
103. ing behaviors For details see Changing the Default Fax Job Settings on page 138 Note Available on WorkCentre 3045NI Multifunction Printer only Item Description Specifies the resolution of the fax Document Type Specifies if the document is a text or photo document Lighten Darken Lightens or darkens the output Delayed Start Specifies the time delay before sending a fax job up to 23 hours and 59 minutes Print from USB Defaults Use this menu to set default behaviors for printing from USB WorkCentre 3045 Multifunction Printer 35 User Guide Features Item Description Specifies the layout options Tray Settings Tray Settings configures the paper size and paper type settings for the main paper tray If the type of paper that is loaded is different from the setting print quality can be reduced or paper jams can occur If the size of the paper that is loaded is different from the tray setting it can cause a mismatch error Specify the correct paper type and size Item Description Paper Size Specifies the paper size and orientation for the main tray For details see Supported Paper on page 72 and Setting Paper Types and Sizes on page 80 Paper Type Specifies the type of paper loaded in the main tray For details see Supported Paper on page 72 and Setting Paper Types and Sizes on page 80 Panel Language Panel Language allows you to set the language that appears on the control panel display 36 Wo
104. int dialog box For most software applications click File gt Print or press CTRL P 2 Select your printer then click Properties to open the print driver dialog box 3 Make selections from the driver tabs as desired beginning with settings in the Paper Output tab 4 Click OK in the Properties window then click OK in the Print window Selecting Printing Options for Macintosh To use specific printing options change the settings before sending the job to the printer 1 With the document open in your application click File gt Print Select your printer from the list Select Xerox Features from the Copies amp Pages menu Select the desired printing options from the drop down lists Click Print to send the job to the printer wr WN 82 WorkCentre 3045 Multifunction Printer User Guide Printing Printing Envelopes This section includes Guidelines for Printing Envelopes sessirnar erer a E E NEE ra E Eara 83 Loading Envelopes imithe TraySssmizssisrarinre a nE 83 Specifying the Main Tray Settings for Printing Envelopes eseessessssesssessssssesssesssssssessseesaeecseeeseeesseesseeess 85 Printing Envelopes From am FCN ict certs vxosiscionyetessceksscincnnt ac vcoctnascaatianseeeessioeadinchaceisaacelucastinnsaiociaborivts 85 You can print envelopes from either the main tray or the bypass tray To print from either tray select the correct envelope size in the control panel Main Tray settings and in the print driver P
105. inted e If yes it is printing as expected Your printer is not faulty e If not take the following actions For Number 10 envelopes which are 220 mm or longer and have a flap along the long edge rotate the envelope 180 degrees For C5 envelopes which are 220 mm or longer and have a flap along the short edge load them with the flaps open facing up For Monarch or DL envelopes which are shorter than 220 mm load them long edge feed with the flaps open and facing up If the problem persists use a different size envelope WorkCentre 3045 Multifunction Printer 177 User Guide Troubleshooting Symptom The top margin is incorrect ABC DEF The printed surface of the paper is bumpy ABC DEF Solutions e Ensure that the paper is loaded properly e Ensure that the margins are set correctly in the application you are using 1 Print a solid image over the entire surface of one sheet of paper 2 Load the printed sheet into the tray with the printed side face down 3 Print five blank pages to remove debris from the fuser rollers 178 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting Getting Help This section includes MEN GAP Status Messages E a OOE 179 e Pnung cout AlenS aain ed E E 179 Online SUPBONE ASSISTANT arvct cater cn amine conden E E RR 179 CMe 129101 aH KO coe ars anne E eterno renner en eee eee errr ern 179 e Moe Winona ener en ae aan
106. inting From a USB Flash Drive You can print a file stored on a USB Flash drive The USB port is on the front of the printer The print from USB function supports jpg pdf and tiff file formats Notes e Before pressing the Print button or inserting the USB Flash drive press the Power Saver button then wait until the Power Saver indicator turns off e You can print files stored using the Scan to USB Memory feature File types created from other sources can fail to print properly To print from the USB Flash drive iP 2 Insert the USB Flash Drive into the USB memory port on the printer To select Print From press the arrow buttons then press the OK button Note If the USB Flash drive was already in the USB memory port press the Print button To select a file press the arrow buttons then press OK Do one of the following e To print the file page size press the arrow buttons to select Auto On e To print the file the original size press the arrow buttons to select Auto Off If necessary press the arrow buttons to highlight the file name Press the green Start button on the control panel Note For best results save files in jpg format WorkCentre 3045 Multifunction Printer 91 User Guide Copying This chapter includes amp Making Coples eeerieere tentey eure qeereanererremersepesereveertrtrcrartrr reprtrrrvenere sestevyrecererrreertyivaerriey werrtcnrerentrt arent er venrtr terion ety t 94 Adjusung Cop
107. is product has been tested to and is compliant with ES 203 021 1 2 3 a specification for terminal equipment for use on analog switched telephone networks in the European Economic Area This product provides a user adjustable setting of the country code The country code should be set prior to connecting this product to the network Refer to the customer documentation for the procedure for setting the country code Note Although this product can use either loop disconnect pulse or DTMF tone signaling we recommend that you set it to use DTMF signaling for more reliable and faster call setup Modification of this product connection to external control software or connection to an external control apparatus not authorized by Xerox will invalidate its certification South Africa This modem must be used in conjunction with an approved surge protection device New Zealand 1 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom it does not provide any sort of warranty and it does not imply that any Telepermitted product is compatible with all Telecom network services Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model The equipment may not be capable o
108. isplayed on the screen Navigates up one menu level Indicates the Energy Saver status Controls exit from Energy Saver Mode Stops the current operation Clear All Clears the current settings for print copy scan or fax job to the default settings WorkCentre 3045 Multifunction Printer 23 User Guide Features 24 Redial Pause Available on WorkCentre 3045NI Multifunction Printer only Speed Dial Available on WorkCentre 3045NI Multifunction Printer only Description Recalls the last fax number used or inserts pauses in fax numbers Allows you to access directories of group or individual fax telephone numbers WorkCentre 3045 Multifunction Printer User Guide Features System Menus This section includes S iMON ceo hc cox e a nection ase nO metre no PRT eee erro te eee eee 26 s BUNI NCE gs emereee eaten yretertoeqrerct romenten ererecyseeert E renee ttty epi riveert Mtcmreseprte seam viani eee rer erasers 26 S AANE E E tester te tice eet or tot everett ort eet er rte tearres tec oforr teh eee eee er 27 Ciammmee 29 to 1 ies Co gu 70 SoA 19 etme entre tneerreeenteneneeeeeeeeen oe eeeee E 34 6 MAy SCUGINGS tenes ceetea eae cer rnc cede eet ere tanned a a ieee eae 36 MPR LEAN Nh asap sce tcev saeco cas cncs tap oses sven capes cs avasvsacibusyoversssystssvaes S 36 To access the control panel system menus press the System button Menu Functions Information Pages Allows you to print va
109. k Next To view the scanned image click the folder link in the window Click Finish The image is stored in the folder and ready for use in your applications WorkCentre 3045 Multifunction Printer 115 User Guide Scanning Scanning an Image Using Widows Vista or Windows 7 Note To use this feature the printer must be connected to the computer with a USB cable 1 On your computer select Start gt All Programs gt Windows Fax and Scan Click New Scan 3 If the WorkCentre 3045 Multifunction Printer is not already selected click Change then double click Xerox WC3045 4 Select an option e Add Profile e Documents e Photo Default 5 Select the paper source e Document Glass e Document Feeder 6 Select Color format 7 Selecta file format e BMP e TIF e JPG e PNG 8 Select a resolution for the scanned image 9 To adjust Brightness and Contrast use the sliders 10 To preview the document or select a portion of the document to scan select Preview The printer scans a preview copy of the image 11 To select a portion of the document clear the Preview or scan images as separate files check box then click and drag the corner points to resize the frame 12 Click Scan The scanned image is stored in the default Scanned Documents folder or in a folder that you selected 116 WorkCentre 3045 Multifunction Printer User Guide Scanning Adjusting Scanning Settings This section includes IS Fe Poa sia E
110. kCentre 3045 Multifunction Printer 57 User Guide Installation and Setup Note If your printer is connected using the USB cable you cannot scan to an email address or a network location such as a shared folder on your computer For details see Scanning Setup Overview on page 65 58 WorkCentre 3045 Multifunction Printer User Guide Installation and Setup Setting the Date and Time Set the date and time on the printer before using it to send fax transmissions It is unlawful to send a fax without the proper Fax Send Header information For details see Enabling the Printer for Faxing on page 56 To set the date and time On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select System Setup press the arrow buttons then press OK To select Clock Settings press the arrow buttons then press OK To select Set Date press the arrow buttons then press OK To set the month press the arrow buttons then press the Right Arrow button To set the day press the arrow buttons then press the Right Arrow button To set the year press the arrow buttons then press OK To select Set Time press the arrow buttons then press OK ae Sse a NS 0 To set the hour press the arrow buttons then press the Right Arrow button If the time format is set to 12H ensure that you set the hour correctly for AM or PM 11 To set the minutes press the arrow buttons then press O
111. larger file size To set the scan resolution WorkCentre 3045 Multifunction Printer 117 User Guide Scanning 1 To select Resolution press the arrow buttons then press OK 2 Select an option 3 Press OK Specifying the Original Size 1 To select Document Size press the arrow buttons then press OK 2 Select the document size 3 Press OK Making the Image Lighter or Darker 1 To select Lighten Darken press the arrow buttons then press OK 2 To lighten or darken the image press the arrow buttons to move the slider 3 Press OK Adjusting the Sharpness 1 To select Sharpness press the arrow buttons then press OK 2 Select a sharpness setting e Sharpest e Sharper e Normal e Softer e Softest The default setting is Normal 3 Press OK Changing the Auto Exposure Level 1 To select Auto Exposure Level press the arrow buttons then press OK 2 Select an auto exposure setting e Off e On The default setting is On 3 Press OK Setting the Margins 1 Toselect the margin you want to change press the arrow buttons for e Margin Top Bottom e Margin Left Right e Margin Middle 118 WorkCentre 3045 Multifunction Printer User Guide lle Md Press OK Adjust the margins from 0 0 2 0 in using the arrow buttons Press OK Repeat the steps for other margins then press the Return button Scanning WorkCentre 3045 Multifunction Printer 119 User Guide Scanning Changing the Default
112. lcbcsaysenseaicsshbessapebetnblahdscgeceasslphavtondvensetadecl aa iiaia a esatia 21 Control Panelian na n E EEEE NE E E E e 21 Syst m MOMS seisshen ae ereat attei aAa E EKN E RE AE EE EEEE ETEL EA AEREE 25 Information PAGES seserian AERE EE EEEE 26 Billing Meteis sninn eia ee 26 Admin MENU sesira seeen EEE E EAEE EEE a nanan anna 27 Default Settings MAU eiesiisccsssecisadccncstuechucevnccotlscoucsassneslantadenvusttcssdstieucesuccesasbunesbasvbuctvctoulobdivesssvedliaculewdntiversesies 34 Tray SOUL OS assez Sascha cesccacataccsscsutecrcaexsta i a a A E E ARERR 36 Panel Lang dgEineinsiinsneesssciieseiesiniie iiin ii ENE EEE a EEEE EEES 36 Energy Saver Mode ccscccsosscceicoscssosescsecsacconsssbeciosseisectueesatssobescasetsshnosestedsncsesnesunstadeconssnesninshstsesteestesqtesessseatecasestedsoesen 37 Setting the Power Saver Timer seceisucenzace tskciioasensscrsaessssveaseastiwvedontiesainnananeaGpnannacmnrnunianucae 37 Exiting Energy Savr MOOG vssisirisisistirisisieisii iiaiai iii 37 Administration FEQtULES caiauncasininencinaaanamadianuaianG R EE A ER AER ERGERE 38 Intormation PAJESisgssnse nn R E E S AE ESE 38 CentreWare Internet Services sissi tiieesiniiineiseiiiiai iiaia iniii aieiaiei 38 More INPOrnnation sisccsicceisccesiderlelaenaeutadananasneeaaiannien EE REE REA E REREN 40 Xerox Welcome Cent P essiensa reiia ii iK E EE R EEEa 40 Installation and Setup 43 Installation and Setup OvervieW eseesssesosesresssssssosroroesssssosroroeeee
113. les to go in a folder named scans type scans e Subdirectory Path Enter the path of the folder on the FTP server For example if you want the scanned files to go in a folder named colorscans inside the scans folder type colorscans 5 Click Save Changes A new address book entry is created Now you can scan to the FTP server Setting Up Scanning to an Email Address Before you can scan to an email address you must configure the printer to communicate with your SMTP email server To configure the SMTP server settings 1 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 2 Click Properties 3 Under Protocols in the left pane click Email Server 4 Enter the following information e SMTP Server IP Address or DNS Name Enter the IP address or DNS name of the SMTP server e SMTP Port Enter the default port number for SMTP 25 or select a number from the range provided WorkCentre 3045 Multifunction Printer 69 User Guide Installation and Setup 5 Select an Authentication Type Note The authentication type needs to be compatible with your SMTP server Enter a valid SMTP Login Name for the SMTP Server Enter a valid password for the SMTP server Re enter the password O eS Scroll down and click Save Changes Note Contact yo
114. log box For most software applications click File gt Print or press CTRL P Select your printer then click Properties to open the print driver dialog box Make selections from the driver tabs as desired beginning with settings in the Paper Output tab Click OK in the Properties window then click OK in the Print window Note For illustrated instructions for printing on envelopes refer to the Envelope Paper Setup Navigator on the Paper Output tab of the print driver WorkCentre 3045 Multifunction Printer 85 User Guide Printing Using Custom Paper Sizes This section includes e Domno Custom Paper SRS cacesictorcareivcartecnicdnc E E 86 6 Ponting om Custom Paper SIZES aina AES 87 The WorkCentre 3045 Multifunction Printer prints on custom paper sizes that are within the minimum and maximum size range supported by the printer Defining Custom Paper Sizes To print custom paper sizes define the custom width and length of the paper in the print driver software and on the printer control panel When setting the paper size ensure that you specify the same size as the paper in the tray Setting the wrong size can cause a printer error Print driver settings override control panel settings when you print using the print driver software on your computer Defining a Custom Paper Size for Windows You can save up to 20 custom paper sizes in the Windows print driver Save each custom size with a unique name and the dimensions are retain
115. ls see Adjusting the Density on page 149 Adjust the bias transfer roller For details see Adjusting the Bias Transfer Roller on page 148 Toner smears or print comes off Change the Paper Type settings in the print driver For example change The output has stains on the back Plain to Lightweight Cardstock side In the Printing Preferences of the print driver on the Paper Output tab change the Paper Type setting Verify that the paper is the correct size type and weight If not change the paper settings ABC Adjust the fuser For details see Adjusting the Fusing Unit on page 148 Random spots on the output or the Ensure that the toner cartridge is installed correctly image is blurry If you used a non genuine brand toner cartridge install a genuine Xerox toner cartridge WorkCentre 3045 Multifunction Printer 175 User Guide Troubleshooting Symptom Solutions The output is blank e Turn off the printer then turn it on again e If the error persists contact your Xerox representative Streaks appear in the output Contact your Xerox representative The output has a mottled Verify that the paper is the correct size type and weight If not change appearance the paper settings Adjust the bias transfer roller For details see Adjusting the Bias Transfer Roller on page 148 Ghosting appears in the printed Verify
116. n page 71 and Scanning on page 103 See also Online Support Assistant at www xerox com office WC3045support Utilities The Address Book Editor and Express Scan Manager are installed automatically when you install the scan driver For details see Installing the Drivers and Utilities for Macintosh OS X Version 10 5 and Later on page 63 64 WorkCentre 3045 Multifunction Printer User Guide Installation and Setup Setting Up Scanning This section includes Scanning Setup OVEN VIC Wnes a n ques deca E E sun O 65 e Setting Up Scanning to a Shared Folder on Your Compute ssseccomsscssssccnscsnneeecsscccnnsectsssecneseenneerseeesenes 66 e Setting Up Scanniigtoa FIP SENE rpa E O E 68 Setting Up Scanning te an Email Addess cd caiwecuenumaadndeunnenuumnnsenmnaeaien 69 Setting Up Scanning With USB ences ace draciieenstenedhauanrund avensdensarensaunsednemtan 70 See also Scanning on page 103 Scanning Setup Overview If the printer is connected to a network it is enabled for scanning Before you can scan you must do the following e If you are scanning to a shared folder on your computer share the folder set the correct permissions and add the folder as an Address Book entry in CentreWare Internet Services e If you are scanning to an FTP server add the FTP server and set the correct folder permissions as an Address Book entry in CentreWare Internet Services e If you are scanning to an email address c
117. n the control panel WorkCentre 3045 Multifunction Printer 37 User Guide Features Administration Features This section includes TPN PI narren na E a A 38 CentreWare Inmtermet SCR ICCS aniioniena a EN 38 Information Pages Your printer has a printable set of information pages These include configuration and font information demonstration pages and more System Settings Page The System Settings page lists printer information such as default settings installed options network settings including IP address and font settings Use the information on this page to help you configure network settings for your printer and to view page counts and system settings To print the System Settings Page 1 On the printer control panel press the System button 2 At Information Pages press OK 3 Select System Settings using the arrow buttons 4 Press OK CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer It allows you to configure and administer the printer from a Web browser Note Available on WorkCentre 3045NI Multifunction Printer only CentreWare Internet Services requires e A TCP IP connection between the printer and the network in Windows Macintosh UNIX or Linux environments e TCP IP and CentreWare Internet Services enabled on the printer e Anetwork connected computer with a Web browser that suppor
118. nNiN gessessen RR RR RR ERENER 104 Automatic Document Feeder Guidelines sessssssssesssessssssssssssssnecsnccsnescssccssssssscsscsssseesneesnessseesasesaes 104 Document Glass Guidelines sancanaimnncnndnenvannaiaunuimennvanciatnantiomannmunneun 104 Scanning to G USB Fl sh Drives ienis iesea oossoo rore aiee 106 Scanning to a Folder on a USB Connected Computer eccsecssssesssecsssssssssessnessssesssecsaeecssecsesseesnessneessees 107 Scanning to a Shared Folder on a Network Computer eecssesssssesssesssssssesssessnessseessncssseesssecssesseesnecsneessees 108 Sharing a Folder on a Windows COMPULET sssssssssssssessssesssesssecsssscssecsnecsnccsasesssecsecsscsestessseesneeseeesseees 108 Sharing a Folder Using Macintosh OS X Version 10 5 and LAter esesssssssseessssssessssessseessneeseeesneees 109 Adding a Folder as an Address Book Entry Using CentreWare Internet Services scse 109 Adding a Folder as an Address Book Entry Using the Address Book Eqitor ssssscssssseseeeneees 110 Scanning to a Folder on a Network COMPputel ecseccssesssesssssssesssessnsessnessnessssecsscssacsssessnessssessnessseesssees 110 Scanning to AN Email AAdreSS 0 ceessssssssessseesssssssssssecssssssssesscssnecsncssscssscsessessscsssssssucessessuccesessseecsscssasesaesesneesees 112 Scanning toan FIP SOMVele cssssscssssccecsscassasssesdencavvecescateassschscntenoascodes sad sacobesteieapebiacisann EAE NEE EEA EERENS tE 113 Scanning Ima
119. nce with the requirements set out by the Directive Hg Battery Removal Batteries should only be replaced by a MANUFACTURER approved service facility WorkCentre 3045 Multifunction Printer 205 User Guide Recycling and Disposal Other Countries Please contact your local waste management authority to request disposal guidance 206 WorkCentre 3045 Multifunction Printer User Guide
120. nction Printer User Guide Installation and Setup Installing the Drivers and Utilities for Macintosh OS X Version 10 5 and Later This section includes e lostalingtie PrAEDIVE ircen na r EN 63 e Addnode PMekeerrn ea E 63 GNM OS asutes a a E ne 64 To access all features of the printer you must 1 Install the print driver 2 Add the printer Note Before installing drivers verify that the printer is plugged in turned on and connected to an active network or by USB Ensure that the printer is receiving network information by monitoring the LEDs on the back of the printer near the Ethernet cable connection When the printer is connected to a functioning network and receiving traffic the link LED is green and its amber traffic LED flashes rapidly Installing the Print Driver 1 Insert the Software and Documentation disc into the appropriate drive on your computer Note If the Software and Documentation disc is not available you can download the latest drivers from www xerox com office WC3045drivers Double click WorkCentre 3045 Installer At the Introduction installer window click Continue Read the warning notice then click Continue Read the license agreement click Continue then click Agree Click Install If prompted enter your password then click OK Click Continue Installation When the driver is finished installing click Logout to complete the installation and restart your computer So OY ote es
121. nformation ensures the continued safe operation of your Xerox printer WorkCentre 3045 Multifunction Printer 11 User Guide Safety Electrical Safety This section includes e General GUIdelINES eee eeecessessesscssscsecucsccesscsesecucsecssscnssessesesessesecucaesesseassusesscsesusaususassesesseaesucaeseseenssecnsseeesusaseneneees 12 bn POWT CO ooa E E Estee camenamcennaes 12 Telephone Es a 0 0 0 leer rere ener ere eer ee tc rere N a eeerteer re re er peters 13 General Guidelines Ay WARNINGS e Do not push objects into slots or openings on the printer Touching a voltage point or shorting out a part could result in fire or electrical shock e Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so Turn off the printer when performing these installations Disconnect the power cord when removing covers and guards for installing optional equipment Except for user installable options there are no parts that you can maintain or service behind these covers The following are hazards to your safety e The power cord is damaged or frayed e Liquid is spilled into the printer e The printer is exposed to water e The printer emits smoke or the surface is unusually hot e The printer emits unusual noise or odors e The printer causes a circuit breaker fuse or other safety device to activate If any of these conditions occur do the followin
122. ng 7 Adjust the width guides until they touch the edges of the paper 8 Note Depending on the size of the paper first push the slide bar toward the printer until it stops Pinch the length guide and slide it in until it touches the paper edge WorkCentre 3045 Multifunction Printer 77 User Guide Printing 9 Place the paper cover on the main tray and align the tabs with the marks on the tray 10 If the paper you loaded is not plain set the correct paper type and size at the control panel and in your print driver For details see Setting Paper Types and Paper Sizes on page 80 Note If you are printing on custom size paper define the custom size in the printer properties before printing Loading Paper in the Bypass Tray The bypass tray holds up to 10 pages of paper Paper loaded in the bypass tray is used before paper loaded in the main tray Note To avoid paper jams do not remove the paper cover while printing is in progress 1 Open the front cover 78 WorkCentre 3045 Multifunction Printer User Guide Printing 2 Place the paper cover on the main tray and align the tabs with the marks on the tray 3 4 Flex the sheets back and forth and fan them then align the edges of the stack on a level surface This procedure separates any sheets that are stuck together and reduces the possibility of jams 5 WorkCentre 3045 Multifunction Printer 79 User Guide Printing 6 Adjust the width gu
123. nnection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars WorkCentre 3045 Multifunction Printer User Guide Regulatory Information Obligations or Securities of any Foreign Government Bank or Corporation 3 Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 4 Certificate of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photograp
124. nreancrkedseancned E N A NEA FOMO GOUD a EE A E You can create and save fax information for individuals or groups You can select saved names and numbers without re entering them each time you want to send a fax 130 WorkCentre 3045 Multifunction Printer User Guide Faxing Faxing to an Individual This section includes AddingamlndividualFak Address BOOK BOY sc icicscencsaserceenucedenwexcestensraiiecenercnaieenreatemakeaiae 131 Faxing toan Incividual in the Address BOOK si cescsericccctnaneheicrneanenenmanaiek 132 You can set up and save individual names and fax numbers to use when you want to send a fax Adding an Individual Fax Address Book Entry You can create individual address book entries using CentreWare Internet Services or the Address Book Editor Use the book entries when sending faxes from the printer or from your computer To add an individual entry using CentreWare Internet Services 1 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 In CentreWare Internet Services click Address Book 3 Under Address Book in the left navigation pane click FAX Address Book 4 Inthe Directory Listing click the Add button for an entry that is not in use Note The first eight entries in the Address Book correspond to the eight one touch bu
125. nsesucsasssuccenssasssascsaccasesecsecesessasceaseseeess 87 Printing on Both Sides Of the Paper ssssssssssssssssssssssnesssccssesssscsssessscsesssesessnscssscssscsensessscssscceseesnecsaccescsaseesssees 89 Setting Up 2 Sided Printings aiins iian e 89 Loading Paper for Manual 2 Sided Printing ceessssessssssssssssesseesssecscssssssssesssssssssesessneecasccsscssseessseeeseeess 90 Printing Froma USB Flash Drive ssassn eat dace led eee 91 Copying 93 Making Copies pn e a a a e eE Ea SE a i ea aE Eai 94 Automatic Document Feeder Guidelines cecceessssssssessssesssssssesssssssssssssssseessessnccssecsssecascssacssatessneesnessseees 95 Document Glass GUIS UES xc wnpecacemseranariedinernsnsienniennaeaisaisnennnera adenomas 95 AdjUStING COPYING OPNS sissscssscosstecescenscdonssnnscsnsriesesnscctesediveceseeluccanienscetscvetudadesdunseds enuscavetladaanshlensetaseincssbeerdivenes 96 Basit Settings isiin is rrii iat aeti A EEA AERE EENE 97 Image Quality Setting S sisane E A E K EARRAN KRS 98 Image Layout Adjustments 0 0 cesceesssssssssssssesssccssecssssssssssssessecsusssseessccasecsscsssesssssessesssesesscsnsesasccssccssesssesesseesse 99 Output AdjuStMEN tS c secccsieceuicel ete eeediaetale e RRE UNN aed ect SRE 100 Changing the Default Copy Settings ceesssssssssssesssesssssssssssssssssssessssesseecssecsscsssessssseateesnessnessneesseeess 101 Limiting Access to Copying esirinnas e e eie aiea E E e aaia E 101 Scanning 103 Loading Documents for Sca
126. nter status including hardware configuration and network information Print this report to verify network information and to check page count Panel Settings Prints settings results for the printer including default settings tray settings network setup fax settings and system settings Job History Information on previous printing jobs including the date time job type input port document name paper size number of pages number of sheets and results The status of a maximum of 20 jobs can be printed on the Job History Report Information about System Fail and Paper Jam errors A sample document for checking the printer performance Protocol Monitor Information about the previous fax job to help you determine fax protocol problems Available on WorkCentre 3045NI Multifunction Printer only Address Book A list of individual and group email entries Available on WorkCentre 3045NI Multifunction Printer only Fax Activity A list of faxes sent and received by job number remote station start time duration Available on pages mode contents and results WorkCentre 3045NI Multifunction Printer only Billing Meters The Billing Meters menu shows the total number of impressions You cannot reset the meter readings which track the total number of pages printed for the life of the printer A page is one side of a sheet of paper that can be printed on one or two sides A sheet printed on two sides counts as two impressions
127. ntify the country a To select Country press the arrow button then press OK b To select your country name press the arrow button then press OK c At the Restart System Are You Sure prompt press the Down Arrow to select Yes then press OK 7 To return to the Ready screen press Return See also Setting the Date and Time on page 59 CentreWare Internet Services on page 38 Faxing on page 125 Adding Fax Numbers and Email Addresses to the Address Book If the printer is connected to a network you can add fax numbers and email addresses to the printer address book using CentreWare Internet Services If the printer is connected with a USB cable you can add fax numbers and email addresses to the printer address book using the Address Book Editor For details see Adding an Individual Fax Address Book Entry on page 131 Creating a Fax Group on page 133 and Editing Address Book Fax Groups on page 134 For more information see Faxing on page 125 Enabling the Printer for Scanning If the printer is connected to a network you can scan to an FTP address an email address or a shared folder on your computer First you must set up scanning in CentreWare Internet Services For details see CentreWare Internet Services on page 38 If the printer is connected with a USB cable you can scan to a folder on your computer or scan into an application First you must install the scan drivers and the Express Scan Manager utility Wor
128. o ORS acl ereatn eeeineeanuieiw ateeedtareecnaenden edn REOR 195 Material Safety Deters Meee ics ice sean ce teen ea wnat E A 199 WorkCentre 3045 Multifunction Printer 189 User Guide Regulatory Information Basic Regulations Xerox has tested this printer to electromagnetic emission and immunity standards These standards are designed to mitigate interference caused or received by this printer in a typical office environment United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a residential environment This equipment generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e _ Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from
129. oduct identifier in the format US AAAEQ H T XXXxX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It connects to a compatible modular jack that is also compliant See installation instructions for details You can safely connect the printer to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number REN is used to determine the number of devices that can be connected to a telephone line Excessive RENs on a telephone line could result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that can be connected to a line as determined by the RENs contact the local Telephone Company For products approved after July 23 2001 the REN is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is separately shown on the label To order the correct service from the lo
130. ol panel If you cannot find the IP address see Finding the IP Address of the Printer on page 55 If the Software and Documentation disc is not available download the latest drivers from www xerox com office WC3045drivers Operating System Requirements e Windows XP SP1 and later or Windows Server 2003 and later e Macintosh OS X version 10 4 or later Available Print Drivers To access special printing options use a Xerox print driver The following print drivers are available for various operating systems To download the latest drivers go to www xerox com office WC3045drivers Print Driver Source Description Windows GDI Driver Software and The GDI or raster driver is recommended to take full Documentation advantage of the custom features of your printer disc and Web Mac OS X version 10 5 and Software and This GDI driver enables printing from a Macintosh OS X version later Driver Documentation 10 5 and later operating system disc and Web Installing the Print Drivers for a Windows Network Printer 1 Insert the Software and Documentation disc into the appropriate drive on your computer If the installer does not start automatically navigate to the drive and double click the Setup exe installer file 60 WorkCentre 3045 Multifunction Printer User Guide po Be wN 10 11 12 13 14 15 Installation and Setup Click Network Installation At the bottom of the Driver Installation window click Langu
131. on Contact information is contained in the Machine Status menu on the printer and in the back of the Troubleshooting section of the User Guide If the equipment is causing harm to the telephone network the Telephone Company may request you to disconnect the equipment until the problem is resolved Only a Xerox Service Representative or an authorized Xerox Service provider are authorized to make repairs to the printer This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information Your office could have specially wired alarm equipment connected to the telephone line Make sure that the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what could disable alarm equipment consult your Telephone Company or a qualified installer Canada This product meets the applicable Industry Canada technical specifications A representative designated by the supplier should coordinate repairs to certified equipment Repairs or alterations made by the user to this device or device malfunctions could cause the telecommunications company to request you to disconnect the equipment For us
132. on visit the Xerox website for online solutions and support at www xerox com office worldcontacts If you require further assistance contact the experts at the Xerox Welcome Center If a local representative telephone number was provided during printer installation record the telephone number in the following space Xerox Canada Welcome Center 1 800 93 XEROX 1 800 939 3769 If you need additional help using your printer 1 Refer to this User Guide 2 Contact the Key Operator 3 Visit our customer website at www xerox com office WC3045support The Welcome Center wants to know the following information e The nature of the problem 40 WorkCentre 3045 Multifunction Printer User Guide Features The serial number of the printer The fault code The name and location of your company Locating the Serial Number You need the printer serial number to order supplies or to contact Xerox for assistance The serial number is located on a tag on the rear door of the printer The serial number also appears in the System Settings Page To print the System Settings Page 1 2 3 4 On the printer control panel press the System button At Information Pages press the OK button To select System Settings press the arrow buttons then press OK to print the page The IP address of the printer is listed in the Wired Network section of the page WorkCentre 3045 Multifunction Printer 41 User Guide Installation
133. onfigure the email server in CentreWare Internet Services If the printer is connected using a USB cable you cannot scan to an email address or a network location You can scan to a folder on your computer or scan into an application after installing the scan drivers and the Express Scan Manager utility For details see Installing the Software on page 60 WorkCentre 3045 Multifunction Printer 65 User Guide Installation and Setup Setting Up Scanning to a Shared Folder on Your Computer This section includes Shamg a Folder USM Nc oss nsa secs esenstcaaceorccndcdoucscudwconneariin caceeneev bear ageseyraeeneaegrs ina emacmecne 66 Sharing the Folder Using Macintosh OS X Version 10 5 and Later essecssesssssssssssssssescssessseesseesssecnseesseeess 66 Adding the Folder as an Address Book Entry Using the Address Book Editor sssssssssscsseeerseeeneeeeees 67 Adding the Folder as an Address Book Entry Using CentreWare Internet ServiCes cssssseeeseeeees 68 Before you can scan to a shared folder you must share the folder then add the folder as an Address Book entry in CentreWare Internet Services For details see CentreWare Internet Services on page 38 Sharing a Folder Using Windows SY Ae YN PS 9 10 11 Open Windows Explorer Right click the folder you want to share and select Properties Click the Sharing tab then click Share this folder Click the Permissions button Select the Everyone group
134. onodsesduschasaonastesnsCacssencoasacoaicadisce eansacb Ea Eaa aeara 188 WorkCentre 3045 Multifunction Printer 181 User Guide Specifications Printer Configurations and Options Available Configurations The WorkCentre 3045 Multifunction Printer is available in two configurations e WorkCentre 3045B Multifunction Printer Printer with copy print and scan functions and USB connectivity e WorkCentre 3045NI Multifunction Printer Wireless network printer with copy print scan and fax functions and USB Ethernet or wireless network connectivity Standard Features The WorkCentre 3045 Multifunction Printer provides the following features Feature Print and Copy speed Functions Print resolution Paper capacity 2 Sided Printing Maximum copy size Maximum print size Document feeder Control panel Connectivity Scan functions Scan resolution Remote access WorkCentre 3045B Multifunction WorkCentre 3045NI Multifunction Printer Printer 24 ppm 24 ppm Copy scan and print Copy scan print and fax 1200 x 1200 dpi 1200 x 1200 dpi e 150 sheet main tray e 150 sheet main tray e 10 sheet bypass tray e 10 sheet bypass tray e 100 sheet output tray e 100 sheet output tray Manual only Manual only 216 x 297 mm 8 5 x 11 6 in 216 x 297 mm 8 5 x 11 6 in Legal 216 x 356 mm 8 5 x 14 in Legal 216 x 356 mm 8 5 x 14 in Button navigated menu with four line Button navigated menu with a four line display dis
135. ork before you install the printer Push the PBC button on the wireless router The router begins broadcasting setup information for 120 seconds Note If the wireless router does not have a physical PBC button use your computer to push the virtual button in the router control panel For details see your router documentation On the printer control panel press the System button To select Network press the arrow buttons then press OK To select Wireless Setup press the arrow buttons then press OK To select WPS press the arrow buttons then press OK To select Push Button Control press the arrow buttons then press OK To select Yes press the arrow buttons then press OK The printer communicates with the router to resolve setup and configuration information The counter starts counting down from 100 When the printer has the correct information it connects to the router and restarts with the proper setup and configuration information To connect to a WPS wireless network using the PIN method So Se een 48 Note The wireless router must be connected and properly configured for the network before you install the printer On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select Network press the arrow buttons then press OK To select Wireless Setup press the arrow buttons then press OK To select WPS press the arrow buttons then press OK To s
136. oup You can create group address book entries using CentreWare Internet Services or the Address Book Editor To create a fax group using CentreWare Internet Services 1 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 In CentreWare Internet Services click Address Book In the left navigation pane under Address Book click FAX Groups In Directory Listing click the Add link of any group that is not in use Type a group name then click Save Changes When the Request Acknowledged message appears click Return Click the Edit link for the group you created Select the check boxes of the individuals that you want in the group To see additional Fax Address entries at the bottom of the Group Members column click the Additional Entries links You can also add existing groups to this group When you have finished selecting group members click Save Changes The address book is saved in the printer with the entries ORs oy a MN _ o To create a fax group using the Address Book Editor 1 To access the Address Book Editor do one of the following e For Windows computers select Start gt Programs gt Xerox gt WorkCentre 3045 gt Address Book Editor WorkCentre 3045 Multifunction Printer 133 User Guide Faxing e For Macintosh compu
137. ows you to set your time zone by geographic region Alert Tone Specifies what prompts an alarm when an error occurs in the printer and sets the sound volume to Off Min Middle or Max Panel Select Tone The default setting is Off Panel Alert Tone The default setting is Off Auto Clear Alert The default setting is Off Job Tone The default setting is Middle Alert Tone The default setting is Middle All Tones The default setting is Off mm inch Set the units for the custom paper size to millimeters or inches e Millimeter mm The paper size is displayed in millimeters The default setting is mm e Inch The paper size is displayed in inches Low Toner Alert Msg Turns the Low Toner alert message On or Off Power On Wizard Turns the Power On Wizard On or Off Maintenance Use this menu to find firmware information make adjustments and reset defaults WorkCentre 3045 Multifunction Printer 31 User Guide Features Item Description F W Version Displays the latest firmware version Adjust BTR Specifies the bias transfer roller BTR voltage for printing on the selected paper type Adjust Fusing Unit Specifies the optimum Fusing Unit voltage for printing on the selected paper type Density Adjustment Compensates for the changes in toner intensity that can occur as toner cartridges or the imaging unit age Clean Developer Rotates the developer motors and stirs the toner cartridges to clear old toner from the developers
138. perly connected turn off the printer then turn it on again The printer cable is disconnected If the Status Indicator is not flashing after you send a print job check the USB connection between the printer and the computer For the WorkCentre 3045NI Multifunction Printer If the Status Indicator is green but not flashing after you send a print job check the Ethernet connection between the printer and the computer Printer is Making Unusual Noises Probable Causes Solutions There is an obstruction or debris inside the Turn off the printer and remove the obstruction or debris If you printer cannot remove it contact your Xerox representative WorkCentre 3045 Multifunction Printer 161 User Guide Troubleshooting Condensation has Formed Inside the Printer Moisture can condense inside a printer where the humidity is above 85 or when a cold printer is located in a warm room Condensation can form in a printer after it has been sitting in a cold room that is heated quickly Probable Causes Solutions The printer has been sitting in a cold room Allow the printer to operate for several hours at room temperature The relative humidity of the room is too high e Reduce the humidity in the room e Move the printer to a location where the temperature and relative humidity are within the operating specifications 162 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting Paper Jams This section inclu
139. play and eight short address book keys Universal Serial Bus USB 2 0 Universal Serial Bus USB 2 0 Ethernet 10 100 Base T Wireless network connectivity e Scan to USB Memory e Scan to Computer Scan to USB Memory Scan to Email Scan to Network e Scan to Computer USB 600 x 600 dpi e 600x600 dpi 182 WorkCentre 3045 Multifunction Printer User Guide Specifications Physical Specifications Weights and Dimensions WorkCentre 3045B Multifunction WorkCentre 3045NI Multifunction Printer Printer 410 mm 16 1 in 410 mm 16 1 in 389 mm 15 3 in 389 mm 15 3 in 299 mm 11 7 in 318 mm 12 5 in 8 9 kg 19 6 lb 9 9 kg 21 8 lb Total Space Requirements WorkCentre 3045B Multifunction WorkCentre 3045NI Multifunction Printer Printer 610 mm 24 in 642 mm 25 3 in 905 mm 35 6 in 905 mm 35 6 in 673 mm 26 5 in 682 mm 26 9 in Clearance Requirements WorkCentre 3045B Multifunction Printer 90 5 cm 35 6 in 67 cm 26 4 in WorkCentre 3045 Multifunction Printer 183 User Guide Specifications WorkCentre 3045NI Multifunction Printer 90 5 cm 35 6 in 68 2 cm 26 9 in 184 WorkCentre 3045 Multifunction Printer User Guide Specifications Environmental Specifications Temperature e Operating temperature 10 32 C 50 90 F e Optimum temperature 15 28 C 59 82 F Relative Humidity e Minimum Maximum Humidity Range 15 85 relative humidity
140. press OK To select Infrastructure or AdHoc press the arrow buttons then press OK Note Infrastructure provides the greatest selection of security options AdHoc provides only WEP encryption in most networks To select the Encryption Type use the arrow buttons then press OK Enter the passphrase using the keypad Use multiple keystrokes to select each character and character case or number To erase a character press the Clear button for each character starting from the right Press OK If the printer does not connect to the network within 90 seconds check the network information and try again To connect to a wireless network manually using CentreWare Internet Services As ey 13 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 Click the Properties button In the Properties pane at the left of the window click Wireless Lan In the SSID field enter the network name SSID To select the Network Type use the drop down menu to select Infrastructure or AdHoc Note Infrastructure provides the greatest selection of security options AdHoc provides only WEP encryption in most networks To select Encryption use the drop down list to select the match the security option of the router To remove the five dots in the Passphrase field s
141. printer e Donot leave the covers and doors open for any length of time especially in well lit places Light exposure can damage the imaging units e Donot open covers and doors during printing e Donot tilt the printer while in use e Do not touch the electrical contacts or gears Doing so could damage the printer and cause the print quality to deteriorate e Ensure that any parts removed during cleaning are reinstalled before you plug in the printer Replacing a Toner Cartridge When a toner cartridge reaches its usable life span the control panel displays a message PrintingScout displays the toner status in the Printer Status window When a toner cartridge is empty the printer stops and displays messages on the control panel and in the PrintingScout Printer Status window WorkCentre 3045 Multifunction Printer 151 User Guide Maintenance Install only new cartridges in your printer If a used toner cartridge is installed then the toner remaining amount displayed could be inaccurate Note Each toner cartridge includes installation instructions Printer Status Message Cause and Solution Printer Toner Cartridge is Close to Life The toner cartridge is low Order a new toner cartridge Replace the toner cartridge or check that the toner The toner cartridge is empty Replace the toner cartridge cartridge is properly seated with a new one Refreshing the Toner Use Toner Refresh to use the last of the toner in a cartridge
142. r a three digit speed dial number e Fax Book allows you to select a number from the Fax Address Book For details see Faxing to an Individual in the Address Book on page 132 e Group Dial allows you to send the fax to numerous recipients For details see Faxing to an Address Book Group on page 135 5 Press OK 6 To select the fax options you want to change press the arrow buttons then press OK For details see Selecting Fax Options for Single Jobs on page 136 7 Press the green Start button 8 If the Another Page prompt appears select an option e Nocompletes the scanning process e Yes prompts you to place the next page on the document glass 9 Select Continue or Cancel the Action 10 Press OK 11 The printer scans the pages and transmits the fax Note If monitor reports are set to print the report shows the fax transmission status For details see Printing Monitor Reports on page 139 See also WorkCentre 3045 Multifunction Printer 127 User Guide Faxing Using the Fax Address Book on page 130 Managing Fax Functions on page 139 Printing Monitor Reports on page 139 Inserting Pauses in Fax Numbers on page 142 128 WorkCentre 3045 Multifunction Printer User Guide Faxing Sending a Fax From Your Computer This section includes SendingaFax Using Windows Applications cs ssasecssscancscasserssccsectsrsrstocentortecench REN 129 e Sending a Fax Using Macintosh ApplicationS sessesssssssoo0osessssssrottsee
143. r list then click Properties From the Duplex window on the Paper Output tab select Flip on Long Edge or Flip on Short Edge Select the Paper Size and Paper Type to match the paper you are using To close the Printing Preferences dialog box click OK Oy eS To start printing click Print Note When you start manual 2 sided printing the Manual Duplex Setup window appears Do not close the window until you have completed the 2 sided printing Once the window is closed it cannot be reopened WorkCentre 3045 Multifunction Printer 89 User Guide Printing Loading Paper for Manual 2 Sided Printing For manual 2 sided printing the back sides of the pages are printed first in reverse order For a six page document the pages are printed page 6 page 4 and then page 2 Once the even pages are printed the paper is reloaded The odd pages are printed page 1 page 3 and then page 5 1 Load the paper to print the even pages Note Load letterhead into the main tray with the printed side down and the top going into the printer Once the even pages have printed the Error indicator lights and the Ready indicator flashes 2 Remove the printed pages from the output tray and reload them into the main tray without rotating or flipping the pages The unprinted sides of the pages are facing up 3 Press OK The odd pages are printed page 1 page 3 then page 5 90 WorkCentre 3045 Multifunction Printer User Guide Printing Pr
144. r you specified WorkCentre 3045 Multifunction Printer User Guide Scanning Scanning to a Folder on a USB Connected Computer 1 Start Express Scan Manager e Windows Click Start gt Programs gt Xerox Select your printer from the list Double click Express Scan Manager e Macintosh Navigate to Applications gt Xerox Select your printer from the list Double click Express Scan Manager Click OK to accept the default Destination Path folder or click Browse to navigate to another folder Press OK Load the original on the document glass or in the automatic document feeder On the printer control panel press the Scan button To select Scan to Computer USB press the arrow buttons then press OK To change any of the options press the arrow buttons to select the option then press OK a OKOT ES ae To begin the scan press the arrow buttons to select Scan to then press Start An Express Scan Manager dialog box opens on your computer to indicate the progress The printer scans your documents to the output destination specified in Express Scan Manager WorkCentre 3045 Multifunction Printer 107 User Guide Scanning Scanning to a Shared Folder on a Network Computer This section includes Sein Folderon a Windows Computer ian cca ace eres Sharing a Folder Using Macintosh OS X Version 10 5 and Later nssscsssccsnssccssecsseccenneeessscccnsscenseesees Adding a Folder as an Address Book Entry Using Centr
145. raa aaae E EE EE Ea E AEE RERS 72 Ordering Papel ssrnssirenienencnenni dad E EREEREER REEE E RER RARR 72 General Paper Loading Guidelines 0000 10100000000000 1essostotoeosessossotoeoeessesssrsroeesessssostoreeessssesroreoreeessseseoreees 72 Paper That Can Damage Your Printer esesee1es0sesosooeoetessosrotoeteessossroreeossesssssroeeeessssesroreeesessssrosroreessese 73 Paper Storage G d linN S nsiiinsinsinerasnienie an i i 73 Supported Standard Paper SiZ Sssrennssessnnsiesaiiaiei res aaron E R E RR ier 74 Custom Paper SIZES sirieni aii e e eiieeii astesnaunsnanedendnte 74 Supported Types and Weigh htS es sss0sosse100000ssssototoesessssrotoeesesseseoreseoeesessssooroesessssrororoeessessssroreeeeesssserseeeee 74 Loading PAPET sass cas arsnesscenseeseiveaersecnsioniens eaters anc reas anette eT teen EE E 75 Loading Paper in the Main Tray osessessssossroetoessessososeoeeeessossoereessossososeoeeeessssssroroeesssesroreoroeesessesesreeenese 75 Loading Paper in the Bypass Tray cesssscssssssssecsseessssssssssssssssssessnccsasecsnessscsssessssssssessnessnessacessnccaseesseesaeesaes 78 Setting Paper Types and Paper S265 icc orci hderrnnenironieenenaioammnne nnn 80 SETS CEA Printing QUOTAS a ccssasecusecnscsccrsseaurcccavneatecea dca cned dee iecehuenevsasronsoxdseanetal ov eet Eaei Ea AEKA SEEE 81 Selecting Printing Defaults in Windows iccsaunswunsisrcatratnrionuiaaiaueeuicdncuunteaareteates 81 Selecting Print
146. re 3045 Multifunction Printer 123 User Guide Scanning Limiting Access to Scanning The Scan Lock options limit access to scanning by requiring a password to use the Scan function You can also turn off scanning To set the Scan Lock 1 2 3 4 124 On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK If prompted enter the four digit password then press OK Select Secure Settings then press OK Note Panel Lock must be enabled before setting the service locks For more information see Changing the Panel Lock Password on page 141 Select Service Lock then press OK Select an option e Scan to Computer e PCScan e Scan to Email e Scan to Network e Scan to USB Memory Press OK Select an option e Unlocked turns off the service lock e Locked turns on the service lock and turns off the scan function e Password Locked requires a password to use the scan function Enter a new password then press OK Press OK WorkCentre 3045 Multifunction Printer User Guide Faxing This chapter includes Loading Documents for FAXING sisisi a aana Rea nan 126 6 BANCE MINO aare rr a T 127 Using the Fak BOOK agoia EE E EEA 130 Selecting Fax Options for Single JODS 2axsccincwd consasiacancnsksannlacdnandauedcunaaeancnas 136 TIMARU te TE NE ANU Oisein ia TE A AR 138 Managing Fax FuUncHoNSnaseniouasn na Aa EAREN EEE 139 See also Inst
147. re dependent on the equipment computer associated with this device The associated equipment shall be set to operate within the following limits for compliance with Telecom Specifications For repeat calls to the same number e There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and e The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next attempt For automatic calls to different numbers The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is no less than five seconds between the end of one call attempt and the beginning of another For correct operation total of the RNs of all devices connected to a single line at any time should not exceed five WorkCentre 3045 Multifunction Printer User Guide Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding your printer go to e North America www xerox com msds e European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts WorkCentre 3045 Multifunction Printer 199 User Guide Recycling and Disposal This appendix includes FAME OUT aid f scierepeneereeyer te arerere oerorere werepeseerer everreneve erererenriseryarrtey teers resetcrtate eertve reer
148. release strips e Padded envelopes e Plastic media e Make sure the paper type selected in your print driver matches the paper type on which you are printing e Store your paper and other media properly for optimum print quality For details see Paper Storage Guidelines on page 73 Solving Print Quality Problems When the print quality is poor select the closest symptom from the following table and see the corresponding solution to correct the problem You can also print a Demo Page to more precisely determine the print quality problem If the print quality does not improve after carrying out the appropriate action contact your Xerox representative 174 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting Symptom Solutions The output is too light Use PrintingScout to check the toner level If the toner cartridge is near empty replace it Verify that the toner cartridge is approved for use in this printer and replace it as needed For best results use a genuine Xerox toner cartridge Replace the paper with a recommended size and type and confirm that your printer and print driver settings are correct Verify that the paper is dry and that supported paper is used If not change the paper Change the Paper Type settings in the print driver In the Printing Preferences of the print driver on the Paper Output tab change the Paper Type setting Increase the Density Adjustment For detai
149. riginal on the document glass or in the automatic document feeder On the printer control panel press the Scan button To select Scan to Network press the arrow buttons then press OK At Scan to press OK To select Server FTP press the arrow buttons then press OK To select the FTP address press the arrow buttons then press OK To begin the scan press the Start button The printer scans the document and places the image on the FTP server See also Adjusting Scanning Settings on page 117 WorkCentre 3045 Multifunction Printer 113 User Guide Scanning Scanning Images into an Application on a USB Connected Computer This section includes e Scanning dn image intoan Application wnwewascensscaieiienaseiesnn ERRA S 114 Scanning an Image Using WiINdOwWS XP aia caiscccteasscsccainscszsasnssaseuartansasa sachieantaasctensteancmmesaninsh casi ea Saarai asii 115 e Scanning an Image Using Widows Vista Of WIMKOWS 7 srsssssisessisisieroinriniosnenennsuniansinds 116 You can import images directly from the scanner into a folder on your computer With a Macintosh computer and some Windows applications you can import the images directly into an application Scanning an Image into an Application Notes e To use this feature the printer must be connected to the computer with a USB cable e Some Windows applications including Office 2007 do not support this feature To import images into an application 1 Open the file in w
150. rint Driver and Mobile Express Driver are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries Sun Sun Microsystems and Solaris are trademarks or registered trademarks of Oracle and or its affiliates in the United States and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited PANTONE and other Pantone Inc trademarks ar
151. rint driver settings override control panel settings when you print using the print driver software on your computer A A CAUTION Never use self stick envelopes or envelopes with windows They can damage the printer and cause jams CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your local representative for details Guidelines for Printing Envelopes Print quality depends on the quality and construction of the envelopes Try another envelope brand if you do not get desired results Maintain constant temperatures and relative humidity Store unused envelopes in their packaging to avoid the excess moisture and dryness which can affect print quality and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them In the print driver software select Envelope as the paper type Do not use padded envelopes Use envelopes that lie flat on a surface Do not use envelopes with heat activated glue Do not use envelopes with press and seal flaps Use only paper envelopes Do not use envelopes with windows or metal clasps Loading Envelopes
152. rious reports and lists For details see Information Pages on page 26 Billing Meters Displays the printed paper counts on the control panel For details see Billing Meters on page 26 Admin Menu Defaults Settings Set up administrative options Fax Book Create or delete address book entries Network Configure the network settings for the printer Available on WorkCentre 3045NI Multifunction Printer only Fax Settings Configure default fax settings Available on WorkCentre 3045NI Multifunction Printer only System Setup Configure system settings such as the Alarm and Power Saver Timer Maintenance Reset default settings or adjust paper type bias transfer roller and fuser temperature Secure Settings Set printer security settings Scan to Email Enables and disables the ability to edit the From field USB Setup Enable or disable the USB port Note For details see Admin Menu on page 27 Allows you to define default settings For details see Copy Defaults on page 34 Scan Defaults on page 35 Fax Defaults on page 35 e Print from USB Defaults on page 35 Tray Settings Allows you to define the size and type of paper loaded in each tray Panel Language Allows you to select the language that appears on the control panel WorkCentre 3045 Multifunction Printer 25 User Guide Features Information Pages Use the Information Pages to print various reports and lists Report or List Contents System Settings Page Pri
153. rkCentre 3045 Multifunction Printer User Guide Features Energy Saver Mode This section includes e Serine tne PowerSaver MMSE cicercrectecsoamasenededrnncecidcearionsamniecakaneamnananeaaa 37 amp Exitmo Enctoy Savei MOUE omiani RE EE A er oreer UrTter mt nee meen 37 You can set the time the printer spends idle in ready mode before it automatically transitions to a lower power level You can also turn off the automatic transition Setting the Power Saver Timer On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK To select System Setup press the arrow buttons then press OK At Power Saver Timer press OK Pa E a Press the arrow buttons to select one of the following e Power Saver Mode 1 Reduces power consumption to 15 W or less when the printer is left idle Set the timer from 5 60 minutes The default setting is 1 e Power Saver Mode 2 Disables control panel and all sensors after the printer enters Mode 1 Reduces power consumption to 7 W or less Set the timer from 1 60 minutes The default setting is 10 6 Press OK 7 To select the desired time press the arrow buttons then press OK to save the changes 8 Toreturn to Ready press the Return button four times Exiting Energy Saver Mode The printer automatically cancels Energy Saver mode when it receives data from a connected computer To exit Energy Saver mode manually press the Power Saver button o
154. rns off the service lock e Locked turns on the service lock and turns off the copy function e Password Locked requires a password to use the copy function Enter a new 4 digit password then press OK Press OK WorkCentre 3045 Multifunction Printer User Guide Scanning This chapter includes e Loading Documents for Scanning eessesssssssssssssssseesssecssecsnecsncsnsccssccsscessessscesnessnessuscsasessscsesecsueceseesneesneesseesnsess 104 e Scanning tod USB Flash DVE sssnssera a E R 106 conning tod Folder ona USB Connected Computer saccicdccnusnicamarnncuieieandonnrniinciienen 107 e Scanning to a Shared Folder on a Network Compute isisisi 108 SRA NM Uy a NUS sisin E a Ri 112 Scanning to am FIP Seen cca ecu cs ceceenucnncuas inne acaeas tani SoA a asi eatce 113 e Scanning Images into an Application on a USB Connected Computer sssssccssscssesecneeesneeeeseeeesneeeeee 114 Adj sting Scanning SOLU NGS cssczsicsecsccecestasscsstcsssscastasaccatestsacaisace aa A ean alee ave cateiaeatieds 117 Chongingthe Default Scan Settings cic ceirsecedae eins E 120 Limiting ACCESS to SCANN iiis aeina aranea E EEIE Ea a aa ES OEE ESTN 124 See also Installation and Setup Overview on page 44 WorkCentre 3045 Multifunction Printer 103 User Guide Scanning Loading Documents for Scanning Position the original document as shown Document Glass Automatic Document Feeder Lift the automatic document feeder or the Inse
155. rrors in the fax transmission from problems such as a noisy telephone line The default setting is On 30 WorkCentre 3045 Multifunction Printer User Guide Features System Setup Use this menu to configure general settings of the printer For example time to Energy Saver mode alarm settings and so on Description Power Saver Timer Specifies the transitional time for Energy Saver Modes 1 and 2 e Energy Saver Mode 1 Low Power 5 60 min The default setting is 60 minutes e Energy Saver Mode 2 Sleep 1 60 min The default setting is 1 minute For details see Energy Saver Mode on page 37 Copy Scan or Fax settings and returning to standby mode Fault Timeout You can cancel a printing process when a fault occurs while printing Set the time until the print job is canceled e On Specifies the amount of time that the printer waits for additional data before it cancels the job The default setting is 60 seconds e Off Cannot cancel Job Timeout You can cancel a printing process when it fails to print after a specified amount of time Set the time until the print job is canceled e On Specifies the amount of time that the printer waits before it cancels the job The default setting is 30 seconds e Off Cannot cancel Clock Settings Specifies the date and time and the format of the settings e Set Date and Time e Date Format Select yy mm dd mm dd yy or dd mm yy e Time Format Select 12H or 24H format e Time Zone All
156. rs and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory to switch to Energy Saver Modes after 1 minute and 10 minutes from the last copy or print 186 WorkCentre 3045 Multifunction Printer User Guide Specifications Performance Specifications Specifications Printer warm up time Power on 25 seconds or less Recovery from sleep mode 25 seconds or less Note Warm up time assumes an ambient temperature of 22 C 71 6 F WorkCentre 3045 Multifunction Printer 187 User Guide Specifications Controller Specifications Processor 300 MHz Zoran 4310 processor Memory Memory WorkCentre 3045B Multifunction WorkCentre 3045NI Multifunction Printer Printer Standard memory 128 MBRAM 128 MB RAM Flash memory 16 MBNVRAM 16 MBNVRAM Interfaces WorkCentre 3045B Multifunction Printer WorkCentre 3045NI Multifunction Printer Universal Serial Bus USB 2 0 Universal Serial Bus USB 2 0 Ethernet 10 100 1000Base TX Wireless network connectivity 188 WorkCentre 3045 Multifunction Printer User Guide Regulatory Information This appendix includes Basie tZerafl fo Ld te q cpeetreenerrerrt servers terrerercerrteeterrtynetererh i rice ten tenrytertre niprtron reser raperion gt ea 190 Copy ye ees een gens ae ea cee en 192 Fax Regul
157. rt originals face up with the top of the page document glass cover then place the entering the feeder first Adjust the paper guides so original face down in the upper left corner they fit against the originals of the document glass Automatic Document Feeder Guidelines Note Available on WorkCentre 3045NI Multifunction Printer only The automatic document feeder accommodates the following originals e Width 148 216 mm 4 1 8 5 in e Length 210 355 6 mm 8 3 14 in e Weight 60 105 g m 16 28 lb Bond Follow these guidelines when loading originals into the automatic document feeder e Load originals face up so that the top of the document enters the feeder first e Place only loose sheets of paper in the automatic document feeder e Adjust the paper guides so that they fit against the originals e Insert paper in the automatic document feeder only when ink on the paper is dry e Do not load originals above the MAX fill line Document Glass Guidelines The document glass accommodates original sizes up to 216 x 297 mm 8 5 x 11 7 in Use the document glass rather than the automatic document feeder to copy or scan the following types of originals e Paper with paper clips or staples attached 104 WorkCentre 3045 Multifunction Printer User Guide Scanning Paper with wrinkles curls folds tears or notches Coated or carbonless paper or items other than paper such as cloth or metal Envelopes Books WorkCentre 3045 M
158. s OK Select Enable or Disable then press OK 22 SO NS To change your password a Select Change Password then press OK b Enter the current password then press OK c Enter anew four digit password then press OK The default password is 0000 Printing Secure Faxes When the Secure Receive setting is enabled you must enter a password before faxes can be printed To print all secure faxes 1 Onthe printer control panel press the Fax button 2 At Secure Receive press OK When prompted enter your four digit password then press OK Limiting Access to Faxing The Fax Lock options limit access to faxing by requiring a password to use the Fax function You can also turn off faxing To set the Fax Lock On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK If prompted enter the password then press OK Select Secure Settings then press OK Select Service Lock then press OK Select Fax then press OK D Ov UT er Oe Select an option e Unlocked turns off the service lock e Locked turns on the service lock and turns off the fax function 140 WorkCentre 3045 Multifunction Printer User Guide Faxing e Password Locked requires a password to use the fax function Enter a new password then press OK 8 Press OK Changing the Panel Lock Password The Panel Lock password limits access to the Admin menu On the printer control panel press the S
159. s a plug in device on the back of the printer If it is necessary to disconnect all electrical power from the printer disconnect the power cord from the electrical outlet Telephone Line Cord Ay WARNING To reduce the risk of fire use only No 26 American Wire Gauge AWG or larger telecommunication line cord WorkCentre 3045 Multifunction Printer 13 User Guide Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following safety guidelines helps to ensure the continued safe operation of your printer Operational Guidelines e Do not remove the paper source tray that you selected in either the print driver or control panel while the printer is printing e Do not open the doors when the printer is printing e Donot move the printer when it is printing e Keep hands hair neckties and so on away from the exit and feed rollers e Covers which require tools for removal protect the hazard areas within the printer Do not remove the protective covers Ozone Release This printer produces ozone during normal operation The amount of ozone produced is dependent on copy volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone Install the printer in a well ventilated room For more information in the
160. s an incoming fax the external telephone rings for the time specified by Auto Ans then the printer automatically receives the fax If the incoming data is not a fax the printer beeps Ans FAX Mode The printer can share one telephone line with an answering machine In this mode the printer monitors the fax signal and picks up the line if there are fax tones If the phone communication in your country is serial this mode is not available DRPD Mode Before using the Distinctive Ring Pattern Detection DRPD option distinctive ring service must be installed on your telephone line by the telephone company After the telephone company provides a separate number with a distinctive ring pattern configure the fax setup to monitor for that specific ring pattern Auto Answer Fax When FAX Mode is enabled specifies how long the printer waits before answering an incoming call Specify values from 0 255 seconds Auto Ans TEL FAX When TEL FAX Mode is enabled specifies how long the printer waits before answering an incoming call Specify values from 0 255 seconds Auto Ans Ans FAX When Ans FAX Mode is enabled specifies how long the printer waits before answering an incoming call Specify values from 0 255 seconds Specifies the volume of the external phone WorkCentre 3045 Multifunction Printer 29 User Guide Features Item Description Junk Fax Filter When set to On accepts incoming faxes only from numbers registered in the Address Book
161. s entry to an existing group a Click Group Membership b Select the groups to add this entry to then click Add c Confirm the group members then click OK to save the group Click OK Click the File menu then select Save All The address book is saved in the printer with the entries Faxing to an Individual in the Address Book 1 2 3 4 ga 132 On the printer control panel press the Fax button At Fax to press the Address Book button At All Entries press the OK button To scroll through the address book list press the arrow buttons then press OK to select the recipient You can select more than one recipient After selecting the recipients press OK Press the green Start button To stop a fax from sending click the Stop Sending button WorkCentre 3045 Multifunction Printer User Guide Faxing Faxing to a Group This section includes CAE HT GH ts FA GOUD eaa N E E E E O EES 133 Editing Address Book Fax Groups nrsssssicssscniin a ESNE 134 Faxing Wea Facies Book GOO orcs ecsinsiamerieoreradonambaaneminasamannnmmnbuana 135 s Sedrehinethie Local Phone BAG canes ansnatenct create AR R E 135 To send a fax to multiple individuals create a group speed dial entry Groups can include both previously stored individual and group entries Note Individual entries must be set up before groups can be defined For details see Adding an Individual Fax Address Book Entry on page 131 Creating a Fax Gr
162. saseesneeseecsscseasess 118 Setting the MArginSeensiencs ihe eae etter 118 Changing the Default Scan Settings secssssesssecssessssssesssessnecsncssneccssccssessessnessncssssessuccsseessecsssstsesnecsasessees 120 Setting the Scan to Network Option ecsssssssssssssesseesscssssessscsssesssscesscesecsssessscssseessscssucssaseesseeseecsseess 120 Setting the File Format cesssssssssssssssssssssssssssecsusssssecsnessnsssssssssssssssssssssscesseesnessuccssssssessussesueesassestecsueesseess 121 Changing thes Color Mode scccssccssccesiceshsdstteseuctecnshccastesssuesancestedtsdasshesseasssosuesaesiesticsssendansbeatsncossteastcedasteccosesdessce 121 Setting the Scan ReSOLUtION ccssssssssssssessecssscsnesssesssscsssecsssessscsesecsnscsncssnscssscssssssaecssssanecsnessacssasesssessseess 121 Specifying the Original Size eesesssssssssssssecssscssecsnecssesssscssscsssesesscessneesnecsnecsnscsssessscssssesusessnessnecsneesseessseess 121 Making the Image Lighter or Darker sessssssssesssesssssssessssssssecsnecsscssssesssesssecssssesseesnecsncesseesasecssceaneesees 121 Adjusting the SHAPNES Scenina nei a E E AEEA E RERE 121 Changing the Auto Exposure Level e csssssssssssssssssssssnessneessscssnsecssessscssnssssecsnscsasecssesssscsssessscsesessnessneesasees 122 S tting the Margins deiisaisti ir iaia EEEE RE E RERNE A E 122 Setting th TIFF FileFormat srasni a n EE EN RRE RRN T S 122 Setting the Image Compression c csscsssssssse
163. sessssessssssssssssssusessnessncssssssssessssssassesessssessnessneesaeesaseessess 171 PCI ISOS eT a E Ea 171 Labeland Envelope MisieedS cscs ssrnataecieanacnaaaknatenstaucraasmmaa as AE 172 PaperJanmi Message Stays Omissongerreci ninia muni R EE aN 172 Multiple Sheets Pulled Together Probable Causes Solutions The paper tray is too full Remove some of the paper Do not load paper past fill line The edges of the paper are not even Remove the paper align the edges and then reload it The paper is moist from humidity Remove the paper from the tray and replace it with new dry paper Too much static electricity is present e Try anew ream of paper e Do not fan transparencies before loading in tray Using unsupported paper Use only Xerox approved paper For details see Supported Paper on page 72 Humidity is too high for coated paper Feed paper one sheet at a time Paper Misfeeds Probable Causes Solutions The paper is not correctly positioned in the e Remove the misfed paper and reposition it properly in the tray tray e Adjust the paper guides in the tray to match the size of the paper The paper tray is too full Remove some of the paper Do not load paper past the fill line The paper guides are not correctly adjusted Adjust the paper guides in the tray to match the size of the paper to the paper size The paper is moist from humidity Remove the moist paper and replace it with new dry paper Using paper
164. ss the arrow buttons then press OK 2 Select an auto exposure setting e Off e On The default setting is On 3 Press OK Changing the Gray Balance The Gray Balance setting allows you to adjust the toner density of the printer Gray Balance has five density settings The density settings adjust the output based on the level of toner saturation Adjusting the setting negatively lowers the density and lightens the output Adjusting the setting positively increases the density and darkens the output Examples of low density areas include faces and sky To change the gray balance 1 To select Gray Balance press the arrow buttons then press OK 2 To adjust the density setting from 2 through 2 press the arrow buttons 3 Press OK Limiting Access to Copying The Copy Lock options limit access to copying by requiring a password to use the Copy function You can also turn off copying WorkCentre 3045 Multifunction Printer 101 User Guide Copying To set the copy lock 1 2 102 On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK If prompted enter the four digit password then press OK Select Secure Settings then press OK Select Service Lock then press OK Note Panel Lock must be enabled before setting the service locks For details see Changing the Panel Lock Password on page 141 Select Copy then press OK Select an option e Unlocked tu
165. sseceseessscesneesseesneeeseesses 82 Selecting Printing Options for BTC isso scotccdeostessvtisacasstocrnchvtorinen tetas ierseeaeahriaeiadetueestsladiseestenisls 82 Print driver settings override control panel settings when you print using the print driver software on your computer Selecting Printing Defaults in Windows Use these instructions to set print driver defaults for the print driver software installed on your computer You can override the default settings for an individual print job when printing from an application You can set default settings for a network printer that apply to that printer for anyone who accesses it over the network For details see Selecting Printing Defaults in Windows for a Shared Network Printer on page 81 To set the default settings 1 Navigate to the list of printers on your computer e For Windows XP SP1 and later click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows Server 2003 and later click Start gt Settings gt Printers e For Windows 7 click Start gt Devices and Printers 2 Inthe Printers folder right click the name of your print driver and select Printing Preferences 3 Make selections on the print driver tabs as desired then click OK Note For more information about Windows print driver options click Help in the Printing Preferences dialog box Selecting Printing Defaults in W
166. sssesssesssessnessseccsscssseecssccsscsssesssecssccsasecssecsnesssesssessessnessneesasess 122 Setting the Maximum Email SiZ oe eecssssssssssesssessnecssccssesssesssessssccesessnecssecssscssscssscssseecssesaneesnessneesseees 123 LIMITING ACCESS to SCANMING ssvcsseccscsasecesiensensectscsnsstensecoasensectotansossectscansetensucsnsanset shansetuets NNa Ni iie E EE aiea 124 7 Faxing 125 Loading Documents for Faxing sssscsssesssssssssssssssessnessnescsscsssssssessssssssssssecsuscsssccssecsscessessssesaseesnessaeesaseesseesseeess 126 BGSIG FOX UG PAE A E 127 Sendinga Fax From the Printer essssssssssssssssssessneessnscsssecssessssssssssssssaccsasessncssnscsssessssssassesessneessnessseesasees 127 Sending a Fax From Your COMPutel eecsessssssssssssssssesssecssessseecsscsssesssesssseeseccssccssesessecssessscsesesesessneessseess 129 Using the Fax BOOK secsaieives cc ssestecrediccece enne EEE R N E AAR N 130 Faxing COC individual sssini e a i a a s S ER i 131 FOXIG COC GOUP 2A E E EES 133 Selecting Fax Options for Single JODS uo ssssssesssesssesssecsnecssessssessssesssccssccssessnecssscssecsssecsscssscsssessecsnecsneessees 136 Setting the Fax Resolution 0 eesecssssssssessssssssssssssssssssesssecsssccssecsscssuesssessssesssecsucssscsssessscssaesssesessessnecsseesaeess 136 Making the Image Lighter or Darker cessssssssssssssssssessecssnecsnessnsccssesssesssessnecsnsessuccsssecasesssccsaceesessneessees 136 Turning ONHOOK ON OF Off oun eeesee
167. sssosrotoeeeessssostoeonsssssssroroereessssssreonese 129 You can send a fax to the printer from an application on your computer Sending a Fax Using Windows Applications You can send a fax from many Windows applications by using the fax driver To send a fax from a Windows XP SP1 and later or Windows Server 2003 and later computer 1 Inthe application access the Print dialog box 2 To select your WorkCentre 3045 xxxx Fax printer click the printer name once then click Properties or Preferences to open the Fax Properties or Printing Preferences window 3 Select options for the following e Quality e Paper Size e Image Orientation 4 Click OK 5 To open the Recipient Setting window do one of the following e For Windows Vista and Windows 7 click OK e For earlier versions of Windows click Print 6 Add recipients to the Recipient List For more information click the Help button to view the online help 7 To delay sending the fax select the Delayed Send check box then adjust the delay time 8 To send the fax click Start Sending To stop a fax from sending click the Stop Sending button Sending a Fax Using Macintosh Applications To send a fax from a Macintosh OS X version 10 5 and later computer download the latest driver from www xerox com office WC3045drivers WorkCentre 3045 Multifunction Printer 129 User Guide Faxing Using the Fax Book This section includes e Formorto om sec ceranccess ceo cereasncncec
168. ssssseeereesesssroroeesessssesroereesessssroreeeresseseorereeesssse 44 Selecting a Location for the Printer ss e 0soeseoeseossersroeeoossssosooeoeeeessssoororeooeessssroroeeeessssrororeeenessssseoreeeesesseeroreese 45 Connecting the Printe essiensa eE E EE EA EREE REEERE 46 Selecting a Connection Method sesssesesssssssssessrsreessssosrsreeesessosrsroereeesesssrsroeesessssestoreeesessesrsroesesssseseoreees 46 WorkCentre 3045 Multifunction Printer 3 User Guide Contents Connecting to a Wired NetWork 6 scaneninsncuntadaussasiakinaueientaniinnnuouamacaiaetaciee 47 Connecting to a Wireless Network siaccccsinsciscccensasctin desires tearcioraaniintantanariananaanin antennae 47 Connecting to a Computer Using USB ou eesssessneecnecesseesscesssccssecssecsucensesscessecsseesssecsseesscecneeenesseesses 51 Connecting to a Telephone Line sc ccecscsscsvsnscsetesersieitensstneversovesnrecd Siesideonimeasoersmientean herein 51 Configuring Network Settings a 52 About TCP IP and IP Addresses a 52 Assigning the IP Address of the Printer aaccciyscsssessszcinsssssnedattereieassscaiscoorsnicensn crass ease iensemiandaentse 53 Setting Up the Fax IC Sl ssrscsscnetustcesst cbt ienvenrasceerind ubincpamusceutalSezeseecavnsvnl al uescpeaavetnevaciabucaucoranesb bk nptevencsuanconss 56 Enabling the Printer for S CanmiiiG csdsurasicucadnasamcirarndannmnann oaraaneanimens 57 Setting the Date dnd MIME a1 seericaciisdtecicenean ea aenen Wes uae eR ORION
169. ssssssssssssssssesssecssecsseecssccssecssesesscesssessccasecsnscsasecssessacsssesesnceaccasecsneessceaseesseeess 136 S nding G Delayed FOX sesine nene E LEE ASEE EAA EEEE ANERE ER 136 Including d Fax Cover Page u ssssssssssssssssessnssssssssssssssssnscsssessnessnssssessusssssssssecsuseessecsnecsncssasssassesseesucessnessees 137 S tting WIPO ING sesscescscsssscsectssscestetssensdltsastivetssrecsiecsiceatesasssaettonses setiussds E E REEERE 137 Configuring the Printer for FAXING secsesssssssssessnescsessssssssecssecsuscsnecsssesssscsscssscsessccsnecsncssnscsssessuccsucsssesesteesneessees 138 Changing the Default Fax Settings ssssssssssssessssesssessssssssssssssssssssesssscsseccssccsscssssssaesssneesnecssessneessseess 138 Ma naging Fax FUNCIONS eanne e RRN EAA RE A canine 139 Printing Monitor REPOMtS siniorino iiaii 139 Printing a Monitor Report for a Group FAaX csssssssssssssssssssssessnsessnessssesssessscssassesessneessneessecssscssscssscesees 139 Turning Secure Fax Receive On or Off esnsseessses01000ososossosososesesssssrsrsrorsrorsreroresrseeeerreeosenenessnsssssnssssssssssnst 140 Limiting Access to FAXING sacesascccsscsascesecasscvsstcatecsssciesiassondcssssestecseucstexessenssinsdeodchustosteveeassteseasctisiasceodebureesten enees 140 Printing FAX Reports eriaren EEE AEREE AR RE ES 141 Inserting Pauses in Fax NUMbETS csssssssssssesssssssssssssssssssecsssessnessnessscssscsssessnessnecesueesueesacssacssseseseesees
170. ster than a USB connection and it provides access to CentreWare Internet Services Note If the Software and Documentation disc is not available you can download the latest drivers from www xerox com office WC3045drivers See also Selecting a Location for the Printer on page 45 Choosing a Connection Method on page 46 Connecting the Printer on page 46 Configuring Network Settings on page 52 Installing the Software on page 60 44 WorkCentre 3045 Multifunction Printer User Guide Installation and Setup Selecting a Location for the Printer 1 Select a dust free area with temperatures from 10 32 C 50 90 F and relative humidity 15 85 Note Sudden temperature fluctuations can affect print quality Rapid heating of a cold room can cause condensation inside the printer directly interfering with image transfer 2 Place the printer on a level solid non vibrating surface with adequate strength for the weight of the printer The printer must be horizontal with all four feet in solid contact with the surface To find the weight for your printer configuration see Physical Specifications on page 183 After positioning the printer you are ready to connect it to the power source and computer or network See also Total Space Requirements on page 183 Clearance Requirements on page 183 WorkCentre 3045 Multifunction Printer 45 User Guide Installation and Setup Connecting the Printer This section includes Selcinga EE E
171. t Page Setup From the Format For drop down list select the printer From the Paper Size drop down list select Manage Custom Sizes In the Custom Paper Sizes window click plus to add the new custom size For the custom paper size enter the width and height In the Non Printable Area drop down list select the printer Double click untitled then type a name for the new custom size Click OK to close the Custom Paper Sizes window Click OK to close the Page Setup window The new custom size is available in the Paper Size drop down list of the print driver and in Page Setup Note To use the custom paper size select Page Setup and select the custom size that you created from the Paper Size drop down list Printing on Custom Paper Sizes Note Before printing on a custom paper size use the Custom Paper Sizes feature in printer properties to define the custom size For details see Defining Custom Paper Sizes on page 86 Printing on Custom Paper Size Using Windows 1 2 3 4 Load the custom size paper in the tray For details see Loading Paper on page 75 In the application click File gt Print and select your printer In the Print dialog box click Properties On the Paper Output tab use the Paper Size drop down list to select the desired custom size Note If you are printing on custom size paper define the custom size in the printer properties before printing From the Paper Type drop down list select th
172. t The guaranteed range for optimal print quality is 15 28 C 59 82 F and 20 70 relative humidity Controlling Print Quality Various factors can affect the quality of the output of your printer For consistent and optimum print quality use paper designed for your printer and set the paper type correctly Adjust the bias transfer roller and fuser for the paper type and weight you are using Follow the guidelines in this section to maintain optimum print quality from your printer Temperature and humidity affect the quality of the printed output The guaranteed range for optimal print quality is 10 32 C 50 90 F and 20 70 relative humidity Paper and Media Your printer is designed to use various paper and other media types Follow the guidelines in this section for the best print quality and to avoid jams WorkCentre 3045 Multifunction Printer 173 User Guide Troubleshooting e Use only Xerox supported paper types and sizes For details see Supported Paper on page 72 e Use only dry undamaged paper Ay CAUTION Some paper and other media types can cause poor output quality increased paper jams or damage your printer Do not use the following e Rough or porous paper e Inkjet paper e Non laser glossy or coated paper e Paper that has been photocopied e Paper that has been folded or wrinkled e Paper with cutouts or perforations e Stapled paper e Envelopes with windows metal clasps side seams or adhesives with
173. t a sharpness setting e Sharpest e Sharper e Normal WorkCentre 3045 Multifunction Printer 121 User Guide Scanning 3 e Softer e Softest The default setting is Normal Press OK Changing the Auto Exposure Level 1 2 To select Auto Exposure Level press the arrow buttons then press OK Select an auto exposure setting e Off e On The default setting is On Press OK Setting the Margins 1 eS To select the margin you want to change press the arrow buttons for e Margin Top Bottom e Margin Left Right e Margin Middle Press OK Adjust the margins from 0 0 2 0 in using the arrow buttons Press OK Repeat the steps for other margins then press the Return button Setting the TIFF File Format Note TIFF files created by this printer can fail to open properly in some computer applications To select TIFF File Format press the arrow buttons then press OK Select a setting e TIFF V6 e TTN2 Press OK Setting the Image Compression 1 2 122 To select Image Compression press the arrow buttons then press OK Select a setting e Higher e Normal e Lower WorkCentre 3045 Multifunction Printer User Guide Scanning 3 Press OK Setting the Maximum Email Size 1 Toselect Max Email Size press the arrow buttons then press OK 2 To seta size from 50 16384 KB press the arrow buttons or use the alphanumeric keypad The default setting is 2048 KB 3 Press OK WorkCent
174. t it more than 10 degrees to the front back left or right Tilting the printer more than 10 degrees can cause toner spillage After moving the printer WorkCentre 3045 Multifunction Printer 157 User Guide Maintenance 1 Reinstall any parts you removed 2 Reconnect the printer to the cables and power cord 3 Plug in and turn on the printer 158 WorkCentre 3045 Multifunction Printer User Guide Troubleshooting This chapter includes General Troubleshooting eccsssssssssssssssssssscssscsnscsnsssnscssscssscssnessnscssnecsnessnsssssesssssssscesessuceesuscsnecsnscsasessscssaceaneesssessees 160 PODIJO caever voreererertrerrtere ertreerercerree ertrere reer mre E 163 Prine O vality PrOBIE ME susrest tearan ER sree eer ere ere eee eer eee 173 ETAR A P E A earn ocr nar cee E I A E R IEE OE E AA E E ane 179 WorkCentre 3045 Multifunction Printer 159 User Guide Troubleshooting General Troubleshooting This section includes Pinter Docs Not MCN NONI aos face exor ts sexs csc esesuccy suse aecesys A eimai 160 e Printer Resets or Turns Off Frequently 0 cecsssssssscssscsssssnsssnscsssessssssnscssseconessscsssesssscsssscssscssscesnecsnssesecensesaseessees 160 Jihe Panter Does NOt PRIN scenes creninuas conn A A A T R 161 Printeris Making Unusual INOISCS cecaceceethet eran alana eceatintiaeane ceatiieeaniiandedeee eared aeateneateiee 161 e Condensation has Formed Inside the Printer ccceccssssessecsess
175. ters open the Applications folder select Xerox gt WorkCentre 3045 gt Address Book Editor then click OK 2 Inthe left pane right click the Fax Email icon then select New gt New Group The Group Dial dialog box opens The Address Book Editor automatically assigns the Group ID to the first empty entry 3 To specify the Group ID manually select the Specify an Address Number check box then enter a value from 1 6 4 Type a group name in the Group Name field 5 Click Add or Delete 6 Select group members from the list on the left side of the screen then click Add to add them to the group To select multiple group members press and hold the Ctrl key while making selections 7 When you have finished adding group members click OK 8 Click OK a second time to create the group 9 Confirm the group members then click OK to save the group 10 Click the File menu then select Save All The address book is saved in the printer with the entries Editing Address Book Fax Groups You can edit address book entries using CentreWare Internet Services or use the Address Book Editor to add or delete individuals from the groups To edit an existing fax group using CentreWare Internet Services 1 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 In
176. the Printet csncisnisnadiatsninaciianadchuinuhanadudnnsdininnieha ca Anaianamakanads 154 Checking Page Counts cies aastiects cos eee tate ten edd Sata acne cede eee 154 Changing the Panel Lock PasSword sssssssssssssssssssssssnessnsccsscsssesesssssssssucseseesnscsssccssessscssseseseessessnessneesaeees 154 Moving the Printel siiscccscree tues ate e ERER Mined ee ede eee 155 Troubleshooting 159 General Troubles hooti g ririserieusnn n E E R E EEN 160 Printer Does Not TUN Orisiirisii airaa ei i a e E i aa na e 160 Printer Resets or Turns Off Frequently sesessssssssrsssrssrsrsrorstorsoeososesosessnssssssssssssssssseorororseetoreeeeoeerereeee 160 The Printer Does Not Printssscccsscisccivccctssesssceussnedearseclsbehasvenssesticrapscucesdecancealshctnsetlssensteusenvbuvestislabweniwesscbiettetias 161 Printer is Making Unusual NoOiseS cssscssssssssesssesssscssscsnecsssessnscssscsssessscssnecsnecssessucsssccsascsssesseesnecsneessees 161 Condensation has Formed Inside the Printera ssssssssessssssecssessneesseecsnessssesssessscesnecsnecsseesaeessseesasees 162 POD OL JCUANS i cesses cascacschcscoscsuestocexconssrsconstanednadendeasesessedsnsusdusenacntecansesacadastesedanna eater sevbevensessausaseosedsbeateseesteaesroseesessastoeeter 163 Locating Paper JanS iien E ERER aided RAREN 163 Minimizing Paper JAMS ve cescssescsscescexisccsenicescasscetcanesewssaucavdarcsenscandivaconcevcniuesedeatdedartvesedctdesse R E e 164 Clearing P
177. the group members then click OK to save the group Click the File menu then select Save All The address book is saved in the printer with the entries Faxing to an Address Book Group 1 2 3 4 WI On the printer control panel press the Fax button At Fax to press the Address Book button To select Group Dial press the arrow buttons then press OK To select the group press the arrow buttons to scroll through the address book list then press OK You can select more than one group After selecting the groups press OK Press the green Start button Searching the Local Phone Book You can search for an individual or group in the local Fax Book by using a partial name To search the Fax Book for an individual or group So ws gt On the printer control panel press the Fax button At Fax to press the OK button To select Search Fax Book press the arrow buttons then press OK Use the alphanumeric keypad to enter the search text then press OK The search is case sensitive To scroll through the local address book results press the arrow buttons To select the entry press OK Press OK WorkCentre 3045 Multifunction Printer 135 User Guide Faxing Selecting Fax Options for Single Jobs This section includes I i SO Nns a E OOS 136 Dakine tie Image Lig teror Danket oassssansirasa nnna inaa aE E 136 e TAMNI SMOG OMOTOM siete iotlacn RE n E E dense 136 Senge cela ee Fak sek oct oaewiweaaememneaate
178. this folder with computer connected to an FTP server e Select Share files and folders using SMB to share this folder with Windows computers Select the On check box to the left of File Sharing in the Service pane The folder and its contents are shared with network users Close the Sharing window Note When you open a shared folder a Shared Folder banner appears in the Finder for the folder and its subfolders The folder is ready Now add the folder as an Address Book entry For details see Adding the Folder as an Address Book Entry Using CentreWare Internet Services on page 68 Adding the Folder as an Address Book Entry Using the Address Book Editor 1 19 00 Oy Dm ES a 11 12 On your computer select Start gt All Programs gt Xerox Office Printing gt WorkCentre 3045NI gt Address Book Editor In the left navigation panel under the Printer Address Book double click the Server icon Enter a name in the Name field to identify this access to the shared file on your computer Select Computer SMB as the Server Type Click the Computer Settings Wizard button Click Browse Browse to the shared folder that you created on your computer Click OK then click Next Enter a Login Name which is your computer user name for the printer to use to access the shared folder Enter the computer login password for the printer to use to access the shared folder then confirm it Click Next then click Finish At the Server A
179. tifunction Printer User Guide Maintenance Toner Cartridges This section includes RT Ne ais srcceon co cecasccrricccecsenoeeaseers NS 151 Replacing loner CoMmdge cscs mene ere ons eee ee anne ena ena eee 151 Wena the TON eee hee E 152 GIGGING the Developer iaeano nen eR E E R cane aaa 152 General Precautions WARNINGS e When replacing a toner cartridge be careful not to spill the toner If any toner spills avoid contact with clothes skin eyes and mouth Do not inhale the toner dust e Keep toner cartridges out of the reach of children If a child accidentally swallows toner have the child spit out the toner and rinse out their mouth with water Consult a physician immediately e Use a damp cloth to wipe off spilled toner Never use a vacuum cleaner to remove spills Electric sparks inside the vacuum cleaner can cause a fire or explosion If you spill a large volume of toner contact your local Xerox representative e Never throw a toner cartridge into an open flame Remaining toner in the cartridge can catch fire and cause burn injuries or an explosion A WARNING Do not remove the covers or guards that are fastened with screws You cannot maintain or service any parts that are behind these covers and guards Do not attempt any maintenance procedure that is not described in the documentation supplied with your printer To avoid damaging the printer follow these guidelines e Do not place anything on top of the
180. to share from the Shared Folders window From the Users list click Everyone From the list to the right of the Users window use the arrow buttons to select user privileges for the shared folder Click the Options button Do one or more of the following e Select Share files and folders using AFP to share this folder with other Macintosh computers e Select Share files and folders using FTP to share this folder with computer connected to an FTP server e Select Share files and folders using SMB to share this folder with Windows computers Select the On check box to the left of File Sharing in the Service pane The folder and its contents are shared with network users Close the Sharing window Note When you open a shared folder a Shared Folder banner appears in the Finder for the folder and its subfolders Adding a Folder as an Address Book Entry Using CentreWare Internet Services 1 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 Click Address Book Under Network Scan Comp Serv click Computer Server Address Book Click Add next to any empty field and enter the following information e Name Enter the name that you want to appear in the Address Book e Network Type Select Computer SMB e Host Address Enter the IP address of your
181. ts JavaScript 38 WorkCentre 3045 Multifunction Printer User Guide Features Accessing CentreWare Internet Services At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 55 WorkCentre 3045 Multifunction Printer 39 User Guide Features More Information You can obtain more information about your printer from these sources Resource Location Installation Guide Packaged with the printer Quick Use Guide Packaged with the printer Video Tutorials www xerox com office WC3045docs Recommended Media List United States www xerox com paper Europe www xerox com europaper Technical support information for your printer includes www xerox com office WC3045support online Technical Support Online Support Assistant and driver downloads Information Pages Print from the control panel menu Order supplies for your printer www xerox com office WC3045supplies A resource for tools and information including www xerox com office businessresourcecenter interactive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center www xerox com office worldcontacts Printer Registration www xerox com office register Xerox Welcome Center If you need assistance during or after printer installati
182. ttons on the left side of the printer control panel 5 Type the name phone number and email address for the individual 6 Click the Save Changes button to create the address The address book is saved in the printer with the entries Note Three digit speed dial entries are assigned automatically in CentreWare Internet Services To add an individual entry using the Address Book Editor 1 To access the Address Book Editor do one of the following e For Windows computers select Start gt Programs gt Xerox gt WorkCentre 3045 gt Address Book Editor e For Macintosh computers open the Applications folder select Xerox gt WorkCentre 3045 gt Address Book Editor then click OK 2 If an Address Book Editor Select Device window opens click the link for the WorkCentre 3045 Fax 3 Inthe left pane right click the Fax Email icon then select New gt New Entry The Personal Address dialog box appears The Address Book Editor automatically assigns the speed dial number to the first empty entry WorkCentre 3045 Multifunction Printer 131 User Guide Faxing To assign the speed dial number manually select the Specify an Address Number check box then enter a value from 1 200 Note The first eight entries in the Address Book correspond to the eight one touch buttons on the left side of the printer control panel Type the name phone number and email address for the individual To insert a pause type a hyphen To add thi
183. uide Features USB Settings Use this menu to configure the USB port Item Description Enables or disables the USB port WorkCentre 3045 Multifunction Printer 33 User Guide Features Default Settings Menu This section includes a COPDE OUE caer einen seen eres metre oO ern ars neve Denne Se ne ane eae E Cee eee 34 SENDEN sjaonanee eo ee ee 35 CT RUE A occas esata seas se cers EOE A IE A E ces E A EE E ether anda agmnen tua aca 35 VE CN ic RIS sh aber ee recente e eee uate gnene E nen noua ana anuunientea ae 35 Use the Default Settings menu to set default behaviors for Copy Scan Fax and Print from USB functions Copy Defaults Use this menu to set default copying behaviors For details see Selecting the Default Copy Settings on page 101 Description Auto Exposure Turns Auto Exposure On or Off when copying Auto Exposure suppresses the document background of off white colored paper and show through when copying 2 sided thin paper Gray Balance Adjusts the gray balance of the copies to neutral gray N up Use to copy two original page images onto one side of a sheet of paper e Off e Auto Autoscale e ID Card Copy e Manual Manual Scale Margin Top Bottom Turns On or Off the copy margins for the top and bottom of the page Margin Left Right Turns On or Off the copy margins for the left and right of the page Margin Middle Turns On or Off the copy margins for the middle of the page Use to create a g
184. ultifunction Printer 105 User Guide Scanning Scanning to a USB Flash Drive You can scan a document and store the scanned file on a USB Flash drive The Scan to USB function supports jpg pdf and tiff file formats 1O Co N Oy Un 10 11 106 Note Before pressing the Scan button or inserting the USB Flash drive press the Power Saver button then wait until the Power Saver indicator turns off Load the original on the document glass or in the automatic document feeder Do one of the following e Insert your USB Flash drive in the USB port on the front of the printer then select Scan to using the arrow buttons e Press the Scan button press the arrow buttons to select Scan to USB Memory then press OK Press OK Do one of the following e Tosave the scanned file directly to the USB Flash drive select Save to USB Drive then press OK e To save the scanned file to a folder on the USB Flash drive press the arrow buttons to navigate to the folder then press OK At Save to USB Drive or Save to this folder press OK To select any scanning options you want to change press the arrow buttons To select Scan to press the arrow buttons Press Start to begin the scan If the Another Page prompt appears select an option e Nocompletes the scanning process e Yes prompts you to place the next page on the document glass Select Continue or Cancel the Action Press OK The printer scans your images to the folde
185. upplies e Store all consumable supplies in accordance with the instructions given on the package or container e Keep all consumable supplies away from the reach of children e Never throw toner cartridges into an open flame e When handling toner cartridges avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble the cartridge which can increase the risk of skin or eye contact A CAUTION Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreement and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your Xerox representative for details WorkCentre 3045 Multifunction Printer 15 User Guide Safety Maintenance Safety e Donot attempt any maintenance procedure that is not described in the documentation supplied with your printer e Donot use aerosol cleaners Clean with a dry lint free cloth only For more information on the Xerox supplies recycling program go to www xerox com gwa 16 WorkCentre 3045 Multifunction Printer User Guide Safety Printer Symbols The following safety symbols appear on the printer Description Warning or Caution Ignoring this warning could
186. ur Internet service provider or system administrator to obtain your SMTP server name or IP address Some Internet service providers require authentication Ensure that you confirm the authentication type login and password Now you can scan to an email address For details see Setting Up Scanning to an Email Address on page 69 Setting Up Scanning With USB If the printer is connected using a USB cable you cannot scan to an email address or a network location You can scan to a folder on your computer or scan into an application after installing the scan drivers and the Express Scan Manager utility For details see Installing the Software on page 60 Setting Up Scanning to a Folder on Your Computer With USB 1 Start Express Scan Manager e Windows Click Start gt Programs gt Xerox Select your printer from the list Double click Express Scan Manager e Macintosh Navigate to Applications gt Xerox Select your printer from the list Double click Express Scan Manager 2 Click OK to accept the default Destination Path folder or click Browse to navigate to another folder 3 Press OK Now you can scan to a folder on your computer For details see Scanning to a Folder on USB Connected Computer on page 107 70 WorkCentre 3045 Multifunction Printer User Guide Printing This chapter includes SUPPOrneEd Za oy geveeetarermrerteergrerer re ween veersee irene E ter trnyrnrt y terrren yiertry eerie eterno 72 Loano Pape u
187. urn to the Ready screen press Return Adjusting the Fusing Unit Use Adjust Fusing Unit for optimum print quality across a wide range of paper types If the toner ona print is smearing or can be rubbed off the paper increase the offset for the paper you are using If the toner is blistered or mottled decrease the offset for the paper you are using To adjust the fusing unit On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK Select Maintenance then press OK Select Adjust Fusing Unit then press OK To select the paper type for the adjustment press the arrow buttons then press OK To increase or decrease the amount of offset press the arrow buttons then press OK Repeat this procedure for each paper type you need to adjust o NON Ot ee eS a To return to the Ready screen press Return 148 WorkCentre 3045 Multifunction Printer User Guide Maintenance Adjusting the Density The Density Adjustment controls how much toner is used to print and copy Adjust the density for lighter toner use for saving toner or heavier for making prints bolder A positive adjustment makes the prints darker while a negative adjustment makes the prints lighter It can also be used to compensate for different paper types and thicknesses To adjust the density oy NS On the printer control panel press the System button To select Admin Menu press the arrow buttons then press
188. utter in the middle of the page when you print using the N up feature 34 WorkCentre 3045 Multifunction Printer User Guide Features Scan Defaults Use this menu to set default scanning behaviors For details see Adjusting Scanning Settings on page 117 Description Scan to Network Selects the scan destination Computer Network or Server FTP File Format Selects the file type of the scanned image Color Specifies Black and White or Color output Resolution Selects the scan resolution Document Size Specifies the size of the original Lighten Darken Lightens or darkens the output Sharpness Specifies the sharpness of the scanned images Turns Auto Exposure On or Off when copying Auto Exposure suppresses the document background of off white colored paper and show through when copying 2 sided thin paper Margin Top Bottom Turns On or Off the copy margins for the top and bottom of the page Margin Left Right Turns On or Off the copy margins for the left and right of the page Margin Middle Turns On or Off the copy margins for the middle of the page Use to create a gutter in the middle of the page when you print using the N up feature TIFF File Format Sets the TIFF file format TIFF V6 or TTN2 Image Compression Specifies the amount of image compression Lower Normal or Higher Max Email Size Sets limits on the size of attachments that can be emailed from 50 16384 KB Fax Defaults Use this menu to set default fax
189. vailable on WorkCentre 3045NI Multifunction Printer only The automatic document feeder accommodates the following originals e Width 148 216 mm 4 1 8 5 in e Length 210 355 6 mm 8 3 14 in e Weight 60 105 g m 16 28 lb Bond Follow these guidelines when loading originals into the automatic document feeder e Load originals face up so that the top of the document enters the feeder first e Place only loose sheets of paper in the automatic document feeder e Adjust the paper guides so that they fit against the originals e Insert paper in the automatic document feeder only when ink on the paper is dry e Do not load originals above the MAX fill line Document Glass Guidelines The document glass accommodates original sizes up to 216 x 297 mm 8 5 x 11 7 in Use the document glass rather than the automatic document feeder to copy or scan the following types of originals e Paper with paper clips or staples attached e Paper with wrinkles curls folds tears or notches e Coated or carbonless paper or items other than paper such as cloth or metal e Envelopes e Books WorkCentre 3045 Multifunction Printer 95 User Guide Copying Adjusting Copying Options This section includes Basie Settihg sc scicsciiusap sana caasnsverierap E E OE Image OUR SSLEIN IS nn asides eases eae eaaeacdaae aR My a coir ecco en eerie A e OupUt Ae SUIS ergani RERA E awe EE A N Changing the Default Copy Settings cas cdncrnceeaannndn
190. ying OS sees io a cr arewien a A 96 WorkCentre 3045 Multifunction Printer 93 User Guide Copying Making Copies 1 Toclear previous control panel copy settings press the Clear All button 2 Load your original documents e Use the document glass for single pages or paper that cannot be fed using the automatic document feeder Lift the automatic document feeder or the document glass cover then place the original face down in the upper left corner of the document glass e Use the automatic document feeder for multiple or single pages Remove any staples and paper clips from the pages then place them face up in the document feeder Insert originals face up with the top of the page entering the feeder first Adjust the paper guides so they fit against the originals 9 On the control panel press the Copy button 4 Using the control panel keypad enter the desired number of copies The number of copies appears on the upper right corner of the display To reset the number of copies to 1 press the Clear All button 5 Toselect the copying option you want to change press the arrow buttons For details see Adjusting Copying Options on page 96 6 Press the Start button One set of copies prints If you place originals in the automatic document feeder copying continues until the automatic document feeder is empty 94 WorkCentre 3045 Multifunction Printer User Guide Copying Automatic Document Feeder Guidelines Note A
191. ystem button To select Admin Menu press the arrow buttons then press OK Enter the current four digit password then press OK Select Secure Settings then press OK At Panel Lock press OK Select Change Password then press OK Enter a new four digit password then press OK The default password is 0000 D goum ee Oe I Limiting Who Can Send Faxes to the Printer When the Junk Fax Filter setting is On the printer only receives faxes from phone numbers in the address book To turn the Junk Fax Filter on or off On the printer control panel press the System button To select Admin Menu press the arrow buttons then press OK If prompted enter the password then press OK Select Fax Settings then press OK Select Junk Fax Filter then press OK Select an option Oy UT ew NSS e Off allows anyone to send you a fax e On only receives faxes from phone numbers in the printer address book 7 Press OK Printing Fax Reports Fax reports provide information about faxing activities directories and pending jobs To print a fax report 1 Onthe printer control panel press the System button At Information Pages press OK If prompted enter the password then press OK To select Fax Activity press the arrow buttons then press OK Press OK to print the report oes WorkCentre 3045 Multifunction Printer 141 User Guide Faxing Inserting Pauses in Fax Numbers Some fax numbers require one or more pauses durin

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