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Lexmark X642e

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1. n nnnennnsnnnsnnnsnnnsrrrsrrrsrnrrsrrrsrrrrrnrrrrresreenne 164 Solving scan quality problems n nsnennnsnnnsnnesnrrsrrrsrrrsrnrrsrrrsrrrrrrrrrrresrernne 164 Solving fax problems cee cecceeceeeeeeeeeeeeeeeeeeeeeeeeeaeeeeseaaeeesaaeeeesaeeessaeeeessaees 164 Solving OPTION ProDleMS ivcinanvaunsadeianvanncatemnedinsaanbelvanvenintansadnperatutvaavweraaunna 165 Solving paper feed problems ccccccccsseeccsececceeeceeeeecseeeesseeeseeeeesseeessaes 168 Print quality troubleshooting sessessssssssssssrssnrsnssrssrrsrnsrrerrsrrsrrerrsrrsrrerrsrrnne 170 Solving print quality problems cc ccccceecesececeeeeseeeseeeeceeeeeeeesseeeseeeeseeeeas 171 ALEL e E P E E A E E E N E 176 CONVENIONS assisar irae N a E NETEN EEE 176 Electronic emission notices cccecceeceeeeeeeeeeeeeeeeeceeeseeeseeeeeeseeeseeeseeeseeesaes 176 Other telecommunications notices nenseensneneerensrresrrnsrrrsrrrrrrrrrrrrsrrenne 182 ENERGY OTA oere e E 185 Waste from Electrical and Electronic Equipment WEEE directive 185 Laser advisory label eee 185 ES oe E E E A E EOE E E E 186 Mare ME AE E ES E EE E E 187 Learning about the MFP QD Identifying the MFP Use the following table to determine the features and options of your Lexmark X642e MFP multifunction printer Use the following table to determine the features and options of the MFP multifunction printer For more information about installing
2. NetWare Apple Talk LexLink Settings General Settings Copy Settings Fax Settings E mail Settings FTP Settings Print Settings Security Set Date and Time Help Pages Print All Information Guide Copying E mail Print Defects Supplies Guide Copying B07 The following copy topics are available in this and other chapters Quick copy Multiple page copying Using the scanner glass flatbed Understanding the copy screens and options Copying from one size to another Making transparencies Copying to letterhead Copying photographs Making copies using media from a selected tray Copying mixed sized media Setting the duplex option Quick copy Reducing and enlarging copies Adjusting copy quality Setting collation options Placing separator sheets between copies Setting paper saving options Placing the date and time at the top of each page Placing an overlay message on each page Canceling a copy job Copy tips Solving copy quality problems 1 Place the original document facing up in the automatic document feeder ADF or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF 2 Press Go on the numeric pad Note If an LDSS profile has been installed you may receive an error when attempting a quick copy Contact your system support person for access 28 Multiple page copying 1 Place the original document facing up in the automatic documen
3. screen Once the job has been flushed the touch screen will return to the copy screen When the pages are being printed To cancel the print job touch Cancel Job on the touch screen or press cancel on the numeric keypad Touching Cancel Job or pressing cancel on the keypad cancels the remaining print job Once the job has been deleted the touch screen will return to the home screen Copy tips The following tips may improve the MFP copy quality For additional information or to solve copy problems see Solving copy quality problems Question When should use Text e Text mode should be used when text preservation is the main goal of the mode copy and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo Text Photo mode should be used when copying an original document that mode contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Printed Image mode should be used when copying halftone Printed Image mode photographs graphics such as documents printed on a laser printer or pages from a magazine or newspaper When should use Photograph mode should be used when the original document is a Photograph mode high quality photograph or inkjet print 39 E mail B07 The MFP ca
4. If you do not have a TCP IP environment you must use the MFP control panel to set your basic fax information Select one of the following to find the instructions for the method you want to use Performing manual fax setup Performing browser fax setup Performing manual fax setup Press Menu Touch Settings Touch Fax Settings Touch General Fax Settings Touch Station Name Enter the Station Name enter your name or company name Touch Done to save your choice Touch Station Number Enter your fax phone number O O ON O A QQ N h Touch Done 58 Performing browser fax setup 7 8 Note Configuration is a task usually done by a network administrator If you are prompted for a password during the following instructions see your network administrator for help Type the IP address of the MFP in the URL field of your browser for example http 192 168 236 24 and then press Enter Click Configuration Under the MFP heading click Fax Setup Click Configuration lf changing fax modes you must click Submit before you can access the configuration page Note During MFP power up if the print server is configured to use Network Time Protocol NTP time the current date and time are provided However you must set the time zone to get the correct time Enter the required FCC information e Date and time current date and time e Station name personal name or company name e Station number fax
5. page 3 If you don t want your copies collated you can change the setting For example two copies of three pages will print page 1 page 1 page 2 page 2 page 3 page 3 To turn collation off 1 2 3 4 5 6 Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Use the numeric keypad to enter the number of copies you want Touch Off if you do not want your copies collated Touch Copy It 36 Placing separator sheets between copies Q A GW N 6 Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch Options Touch Separator Sheets Note Collation must be On for the separator sheets to be placed between copies If Collation is Off the separator sheets are inserted after the job has been printed Touch Copy It Setting paper saving options N O O88 FP WD N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Make your duplex choice Touch Options Touch Paper Saver Select the output you want For example if you have four portrait oriented original documents that you want copied to the same side of one sheet touch 4 on 1 Portrait Touch Print Page Borders if you want a box drawn around each page on the copies Touch Copy It 37 Placing the date and time
6. s az 1999 5 EC ir nyelv m s vonatkoz ndelkez seinek K esolevaga kinnitab Lexmark International Inc seadme Product vastavust direktiivi 1999 5 EU p hin uetele ja nimetatud direktiivist tulenevatele teistele asjakohastele s tetele Ar 60 Lexmark International Inc deklar ka Product atbilst Direkt vas 1999 5 EK b tiskaj m pras b m un citiem ar to saist tajiem noteikumiem Lexmark International Inc deklaruoja kad irenginys Product tenkina 1999 5 EB Direktyvos esminius reikalavimus ir kitas sios direktyvos nuostatas B dan Lexmark International Inc tiddikjara li t Taghmir huwa konformi mal ti ijiet essenzjali u disposizzjonijiet rilevanti o rajn tad Direttiva 1999 5 KE Lexmark International Inc deklarujemy z peln odpowiedzialnoceci e wyr b Product spe nia podstawowe wymagania i odpowiada warunkom zawartym w dyrektywie 1999 5 EC Lexmark International Inc t mto vyhlasuje ze tento Product vyhovuje technick m po iadavk m a al m ustanoveniam smernice 1999 5 ES ktor sa na tento v robok vz ahuj 178 Slovenseina S tem dokumentom Lexmark International Inc izjavlja da je ta Product v skladu z bistvenimi zahtevami in z drugimi ustreznimi doloeili Direktive 1999 5 EC This product is in conformity with the protection requirements of EC Council directives 89 336 EEC 73 23 EEC and 1999 5 EC on the approximation and harmonization of the laws of the Member States relating to electromagnet
7. 300 g m 260 g m 92 Ib liner 78 Ib liner Note Not supported in the multipurpose feeder in the multipurpose Integrated tray and Multipurpose 4 Paper 180 g m 163 g m 48 Ib bond 43 Ib bond feeder Dual web paper 180 g m 163 g m 48 Ib bond 43 Ib bond Note Not supported in the multipurpose feeder Paper 180 g m 163 g m 48 Ib bond 43 Ib bond feeder Use for occasional paper 1 Grain short is preferred for papers over 135 g m optional feeder and optional Note Not supported Polyester 220 g m 220 g m 59 Ib bond 59 Ib bond Note Not supported in the multipurpose feeder Note Not supported label printing only 2 Includes envelopes fed from the multipurpose feeder only 3 28 Ib bond envelopes are limited to 25 cotton content Printing label applications on the MFP requires a special label fuser cleaner See Ordering supplies for more information on obtaining a fuser cleaner gt Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site www lexmark com search for converter list You can also check the Lexmark Automated Fax system LEXFAXS 99 Print media weights continued Print media Integrated forms Envelopes 100 cotton content maximum weight 24 Ib Pressure sensitive area must enter the MFP first Paper base grain long Sulfite wood free or up to 100 cotton bonds Print
8. Delete the job invalid data Job takes longer than The job is too Reduce the complexity of your print job by eliminating the expected to print complex number and size of fonts the number and complexity of images and the number of pages in the job Make sure the connection is secure Page Protect is setto Set Page Protect to Off under Settings gt General On Settings gt Print Recovery For more information see the Menus and Messages Guide Job prints from the The control panel Make sure the Paper Size and Paper Type specified in the wrong tray or on the menu settings do not MFP driver match the paper size and type in the tray wrong paper or match the media specialty media loaded in the tray 162 Symptom Incorrect characters print Tray linking does not work Large jobs do not collate Unexpected page The job has timed out breaks occur You are using an incompatible parallel cable The MEP is in Hex Trace mode Tray linking is not configured properly Collate is not set to On The job is too complex Solution If using a parallel interface make sure you are using an IEEE 1284 compliant parallel cable We recommend Lexmark part number 1329605 10 ft or 1427498 20 ft for the standard parallel port If Ready Hex appears on the display you must exit Hex Trace mode before you can print your job Turn the MFP off wait 10 seconds and then turn the MFP back on to exit Hex Tr
9. Exit Configuration Menu The printer will reboot and return to the home page 133 Moving the MFP Follow these guidelines to move the MFP within the office or to prepare the MFP for shipment A CAUTION Follow these guidelines to avoid injuring yourself or damaging the MFP e Always use at least three people to lift the MFP e Always turn off the MFP using the power switch e Disconnect all cords and cables from the MFP before attempting to move the MFP e Failure to repackage the MFP properly for shipment can result in damage to the MFP not covered by the MFP warranty e Damage to the MFP caused by improper moving is not covered by the MFP warranty Moving the MFP within the office The MFP can be safely moved from one location within an office to another following these precautions e The MFP must remain in an upright position e Any cart used to move the MFP should have a surface able to support the full footprint of the MFP e Severe jarring movements may cause damage to the MFP and must be avoided Preparing the MFP for shipment To transport the MFP by vehicle or by commercial carrier the MFP must be repackaged for shipment using the proper packaging The MFP package must be securely fastened to its pallet Do not use a shipping or transport method that requires the MFP to be shipped without a pallet The MFP must stay upright throughout the shipment If you do not have all the original packaging contact your local
10. Lithuanian Maltese Polski Slovak Hiermit erkl rt Lexmark International Inc dass sich dieses Product in Ubereinstimmung mit den grundlegenden Anforderungen und den anderen relevanten Vorschriften der Richtlinie 1999 5 EG befindet BMWi Hiermit erkl rt Lexmark International Inc die bereinstimmung des Ger tes Product mit den grundlegenden Anforderungen und den anderen relevanten Festlegungen der Richtlinie 1999 5 EG Wien Me tnv Tapo oca Lexmark International Inc OnAwvei oti Product OUULOPMWVETAI TPOS TIG QUOIWOEIC ATAITNOEIG KAI TIG AOITTEG OXETIK G OIATAEEISG TNS o ny as 1999 5 EK Con la presente Lexmark International Inc dichiara che questo Product conforme ai requisiti essenziali e alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE Por medio de la presente Lexmark International Inc declara que el Product cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE Lexmark International Inc declara que este Product est conforme com os requisitos essenciais e outras provis es da Directiva 1999 5 CE Lexmark International Inc t mto prohla uje e tento v robek s typov m oznacenim Product vyhovuje z kladn m po adavk m a dal m ustanoven m sm rnice 1999 5 ES kter se na tento v robek vztahuj Lexmark International Inc ezennel kijelenti hogy ez a Product term k megfelel az alapveto k vetelm nyeknek
11. Print Cartridge X644H01L High Yield Return Program Print Cartridge for Label Applications 21 000 standard pages Other available print cartridges X644A21L Print Cartridge 10 000 standard pages 1 Declared yield value in accordance with ISO IEC 19752 Designed for use only in the USA and Canada 3 Designed for use only in Europe Middle East and Africa 4 Designed for use only in Asia Pacific Region Designed for use only in Latin America 128 Average cartridge Part number Description yield X644H21L High Yield Print Cartridge 21 000 standard pages 1 Declared yield value in accordance with ISO IEC 19752 Designed for use only in the USA and Canada 3 Designed for use only in Europe Middle East and Africa 4 Designed for use only in Asia Pacific Region Designed for use only in Latin America You can use the packing material from the new cartridge to ship the old cartridge back to Lexmark for recycling See Recycling Lexmark products for more information For information about the print cartridges available for the MFP contact the place where you bought the MFP Ordering a maintenance kit 80 Scheduled maintenance advised appears on the display after 300 000 pages have printed to let you know it is time to replace MFP maintenance items Order a maintenance kit when 80 Scheduled maintenance advised first appears on the display The maintenance kit contains all the items necessary to replace the pick rollers th
12. Text Photo when the original documents are a mixture of text and graphics or pictures Choose Photograph when the original document is a high quality photograph or inkjet print Choose Printed Image when copying halftone photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper 31 Copying from one size to another Aa GW N 6 Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch Copy from and then identify the size of the original document For example Legal Touch Copy to and then select the size you want the copy to be Note If you select a paper size that is different from the Copy from size the MFP will scale the size automatically Touch Copy It Making transparencies 1 Place the original document in the automatic document feeder facing up short edge first 2 Adjust the paper guides 3 Touch Copy 4 Touch Copy from and then identify the size of the original document 5 Touch Copy to and then touch the tray that contains transparencies Note If you do not see Transparency as an option speak with your system support person 6 Touch Copy It Copying to letterhead 1 Place the original document in the automatic document feeder facing up short edge first 2 Adjust the paper guides 3 Touch Copy 4 Touch Copy from and then identify the size of the original document 5 Touch C
13. When using the automatic document feeder touch Cancel while Scanning is displayed on the touch screen When using the scanner bed touch Cancel while Scan the Next Page Finish the Job is displayed on the touch screen 45 Understanding e mail options Original Size Opens a screen where you can enter the size of the documents you are going to e mail e Touching any of the paper size icons on the follow on screen will make that your selection and return you to the e mail Options screen e When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Orientation Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation Binding Tells the MFP whether the original document is bound on the long edge or short edge side E mail Subject Lets you enter a subject line to your e mail You can enter up to 255 characters E mail Message Lets you enter a message that will be sent with your scanned attachment Resolution Adjusts the output quality of your e mail Increasing the image resolution increases the e mail file size and the time needed to scan the original document Image resolution can be decreased to reduce the e mail file size Send As Sets the output PDF TIFF or JPEG for the scanned image PDF
14. align the scan area with the paper location Two pieces of either letter or A4 dark colored paper are needed for this process J Turn the MFP off Open the document cover Clean the scanner glass flatbed and backing material For more information see Cleaning the scanner glass flatbed and backing material Hold down the number 2 and number 6 keys on the numeric pad Continue to hold the buttons and turn the MFP on Hold the buttons for about 10 seconds while the MFP is powering up then release the buttons The MFP will enter the Configuration menu Touch the down arrow until Automatic Scanner Registration appears Touch Automatic Scanner Registration 132 8 9 10 Load the dark colored paper a Place a blank piece of dark colored paper A4 or Letter on the scanner glass flatbed Position the paper so it is aligned with the upper corner of the plastic guides b Close the document cover c Place a blank piece of dark colored paper A4 or Letter in the ADF and adjust the guides Make sure the paper guides are snug against the paper do not bend the paper Press Start The registration process scans the pages in the scanner glass flatbed and ADF and then display a success or failure message If a failure message appears do another scanner registration realign the paper and verify each step as it is performed If a second failure message appears contact an authorized service representative Touch
15. and size used in the trays then any trays containing the same size and type are automatically linked by the MFP Note If the size of the media you are loading is the same size of the media previously loaded do not change the Paper Size setting To change the Paper Size and Paper Type setting 1 Make sure the MFP is on 2 Press Menu on the control panel 3 Touch Paper Menu 4 Touch Paper Size 5 Touch the left or right arrow to change the size for the desired tray 6 Touch Submit 7 Touch Paper Type 8 Touch the left or right arrow to change the media type for the desired tray 9 Touch Submit 0 10 Touch the home icon Loading the multipurpose feeder The multipurpose feeder can hold several sizes and types of print media such as transparencies postcards note cards and envelopes It can be used for single page or manual printing or as an additional tray Note If you install an optional envelope feeder you can still use the multipurpose feeder The multipurpose feeder can hold approximately e 100 sheets of 75 g m 20 Ib paper e 10 envelopes e 75 transparencies The multipurpose feeder accepts print media within the following dimensions e Width 69 85 mm 2 75 in to 215 9 mm 8 5 in e Length 127 mm 5 in to 355 6 mm 14 in The icons on the multipurpose feeder show you how to load the multipurpose feeder with paper how to turn an envelope for printing and how to load letterhead paper for simplex a
16. at the top of each page oN O O FP Q N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch Options Touch Date Time Stamp Touch On Touch Done Touch Copy It Placing an overlay message on each page An overlay message can be placed on each page The message choices are Urgent Confidential Copy or Draft To place a message on the copies 1 N OOA ODN Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch Options Touch the button containing the overlay you want to use Touch Done Touch Copy It Canceling a copy job While the document ts in the ADF When the ADF begins processing a document the scanning screen is displayed You can cancel the copy job by touching Cancel Job on the touch screen Touching Cancel Job cancels the entire job that is being scanned The scanning screen will be replaced with a Canceling scan job screen The ADF will clear any page that has started scanning and leave the other pages in the ADF 38 While copying pages using the scanner glass flatbed During the copy process the Scan the next page screen appears To cancel the copy job touch Cancel Job on the touch screen Touching Cancel Job cancels the entire job that has been scanned The scanning screen will be replaced with a Canceling scan job
17. button then the button is inactive because no fax jobs are being held 2 Enter the defined password in the Print Faxes Password field This releases any received and held fax jobs so they print Note The defined password was created in step 6 of Setting a password before printing received faxes Setting security using the Embedded Web Server EWS To enhance the security of network communications and MFP configuration use the advanced security features These features are available through the Web page of the MFP Setting the Advanced Password The Advanced Password is used to password protect the menus Setting the Advanced Password is required for Secure Mode and confidential communication with MarkVision Professional lf the Advanced Password was not created using the touch screen control panel by following the instructions in Setting Password Protect for the menus on page 137 it can also be created from the EWS To create it 1 oOo a A W N Open a Web browser In the address line enter the IP address of the MFP being configured using this format http jp_address Click Configuration Under Other Settings click Security Click Create Change Password Click Create Change Advanced Password Enter and reenter a password of both alphabetic and non alphabetic characters The password must be a minimum of 8 characters Touch Submit 139 Using the secure EWS The SSL Secure Sockets Layer allows for
18. by an asterisk are the factory default settings 175 Notices B07 Conventions Note A note identifies something that could help you CAUTION A caution identifies something that could cause you harm Warning A warning identifies something that could damage your product hardware or software Electronic emission notices Federal Communications Commission FCC compliance information statement Part 15 The X642e x642e and Model lt courier body gt IImachine types 7002 003 7002 004 7002 005 7002 006 have been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense The manufacturer is not responsible for any radio or t
19. c sete2cccceeetbececetcce tecsecedeandbenteetedeledie wideestedaasbieseetetdeees bes 70 Printing the menu settings PAGE ce cseccesceeseceseeeeeeeeeeuteeeceseeeseeeseesneess 72 Printing a network setup PAGE ceecceeceescesteeseceeeeeeeseaeeeueeesecsseceeeeeeeeneess 72 Printing a font sample list eee eeceeeeeeeeeeeeeeee cess eeneeeeseeesaeeeseeeeseeesneeneeeeas 73 PRIMING a OINCC IOI NSE sergreinir EEEE A SA 73 Printing confidential and held jODS ccccccseceeseeeseeeeeeeeseeeeseeeeseeeseeeneeeeas 73 Printing on specialty media nesnennnnnnnsrnnnrrrnrrrrsrnnrrrrrrrrrerrsrrnrrrrnrrrrsnrnrnne 77 Loading standard trays and optional trays c cccccccseeceeeseeeeeeseeeeeeneeeeeenes 79 Setting the Paper Type and Paper Size ec ceccceccceeceeeeeeceeeeeeeseeeeseeeseees 83 Loading the multipurpose feeder ccccccceecceeeceeeceeeeeeeeseeeseeeseeeseeeseeeseeens 83 Loading the 2000 sheet drawer ceccecccseeeeeeeeeeeeeeeeeeeseeeeeeeseeeaeeeaeesseeeaes 87 Loading the envelope feeder ccceccceececseeeeeeeeeeeeseeeeeueeseeeeseeesaneeaeeesaeenees 90 GORDO TAY S eer cccinanatieds nabs aauantaaceaeaioaatatnieadam incense 93 Chapter 8 Understanding paper and specialty media guidelines 94 Supported print media cccecceecceeeeeceeeeeeeeteeeeceeeeeeeeteueeteneeeeeeeaneeteeeeseeetaness 94 Selecting print media scstescsastanscduenaahoasueetasssastuiainactandoasaastensscati
20. cancel out of a screen and return to the Cancel previous screen Continue Continue Custom Allows for creating a custom button based on the user s needs Allows specifying that a job is finished For example when scanning an original document one could indicate that the last page is scanned and then printing the job would begin Gray button Touch this button to select the action appearing on the button Grayed out button When this button appears it looks faded with a faded word on it It means the button is not active or unavailable on this screen It was probably active on the previous screen but the selections made on the previous screen caused it to be unavailable on the current screen 25 Button Features Feature Button name Select Submit Feature name Attendance message alert 26 Function or description Touch to select a menu The next screen appears showing menu items Touch to select a menu item The next screen appears showing values A gray button indicates a choice If a different value within a menu item is touched it needs to be saved to become the current user default setting To save the value as the new user default setting touch Submit Description If an attendance message occurs which closes a function such as copy or fax then a blinking gray exclamation point appears over the function button on the home screen This feature indicates an attendance message e
21. commands used in various application programs and that the MFP emulates the functions corresponding to the commands Details relating to compatibility are included in the Technical Reference Other trademarks are the property of their respective owners UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Safety information e Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible CAUTION Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the power supply cord or telephone during a lightning storm e Use only a 26 AWG or larger telecommunications RJ 11 cord when connecting this product to the public switched telephone network e Refer service or repairs other than those described in the operating instructions to a professional service person e This product is designed tested and approved to meet strict global safety standards with the use of specific Lexmark components The safety features of some parts may not always be obvious Lexmark is not responsible for the use of other replacement parts CAUTION Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in p
22. computer communicate with the MFP When you choose Print from a software application a window representing the MFP driver opens You can then select the appropriate settings for the specific job you are sending to the MFP Print settings selected from the driver override the default settings selected from the MFP control panel You may need to click Properties or Setup from the initial Print dialog to see all of the available MFP settings you can change If you are not familiar with a feature in the MFP driver window open the online Help for more information To support all the MFP features use the Lexmark custom drivers supplied with the MFP Updated drivers as well as a complete description of the driver packages and Lexmark driver support are available from the Lexmark Web site To support all the MFP features use the custom MFP drivers supplied with the MFP To print a job from a typical Windows application 1 Open the file you want to print From the File menu select Print Select the MFP in the dialog Modify the MFP settings as appropriate such as the pages you want to print or the number of copies 4 Click Properties or Setup to adjust MFP settings that were not available on the first screen and then click OK 5 Click OK or Print to send the job to the MFP 68 Printing from a USB flash memory device A USB direct interface is located on the control panel so you can insert a USB flash memory device and print the follo
23. documents from the ADF 2 Open the ADF cover and remove any jammed pages 3 Open the document cover and remove any jammed pages 5 Close the scan unit access door 6 Close the ADF cover 159 713 Troubleshooting NA NNN Understanding MFP messages The MFP displays three types of messages status messages attendance messages and service messages Status messages provide information about the current state of the MFP They require no action on your part Attendance messages alert you to MFP problems that require your intervention Service messages also alert you to problems that require intervention However the MFP will stop printing and the errors are non recoverable It may be possible to power the MFP off and back on to temporarily recover from the service message error condition For more information about MFP messages see the Menus and Messages Guide on the drivers CD If you receive the following message see Ordering a print cartridge Message 42 xy Cartridge region mismatch Install the correct cartridge for the MFP region Note x the MFP region y the Region codes are cartridge region MFP regionCartridge regionLocation REGCDWO Worldwide REGCDA1 USA and Canada REGCDE2 EMEA REGCDR 8 Asia Pacific Region REGCDL 4 Latin America Online technical support Technical support is available on our Lexmark Web site at www lexmark com Checking an unresponsive MFP If the MFP is not responding first
24. for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when scanning an original document that Text Photo mode contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo Photo mode should be used when scanning photos printed on a laser mode printer or taken from a magazine or newspaper 48 Faxing N B07 The fax function lets you scan items and fax them to one or more recipients directly from the MFP When you touch Fax it opens the fax destination screen You enter the fax number and touch Fax It to send your fax You can also change the fax settings to fit your personal needs During initial MFP setup you may be required to configure the MFP for faxing For additional information see Fax setup The following fax topics are available in this and other chapters Adjusting the Darkness setting Using fax destination shortcuts Sending a fax at a later time Using the address book Cancel an outgoing fax Sending faxes from a computer Fax tips Fax setup Understanding fax options Solving fax problems Changing the fax resolution Viewing a fax log 49 Sending a fax There are two ways to send a fax enter the number using a numeric keypad or use a shortcut number Use the instructions below to send a fax using the keypad or see Using fax destination shor
25. if the original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the fax Resolution Increases how closely the scanner examines the document you wish to fax If faxing a photograph a drawing with fine lines or a document with very small text increase the Resolution setting This will increase the amount of time required for the scan and will increase the quality of the fax output Standard is suitable for most documents Fine is recommended for documents with small print Super fine is recommended for original documents with fine detail Ultra fine is recommended for documents with pictures or photographs Darkness Adjusts how light or dark your faxes will turn out in relation to the original document Advanced Options Accesses the Delayed Send Transmission Log Scan Preview Edge Erase Advanced Duplex or Fax Queue settings Delayed Send Sets up a fax that will be sent at a later time or date After setting up your fax select Delayed Send enter the time and date you would like to transmit your fax and then 54 touch Done This setting can be especially useful in sending information to fax lines that are not readily available during certain hours or when transmission are cheaper Note If the device is powered off when the delayed fax is due to be sent the fax is sent the next time the MFP is powered up Transmission Log Prints the
26. in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Valmistaja Lexmark International Inc vakuuttaa taten etta Product tyyppinen laite on direktiivin 1999 5 EY oleellisten vaatimusten ja sit koskevien direktiivin muiden ehtojen mukainen Hierbij verklaart Lexmark International Inc dat het toestel Product in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Bij deze verklaart Lexmark International Inc dat deze Product voldoet aan de essenti le eisen en aan de overige relevante bepalingen van Richtlijn 1999 5 EC Par la pr sente Lexmark International Inc d clare que l appareil Product est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999 5 CE Par la pr sente Lexmark International Inc d clare que ce Product est conforme aux exigences essentielles et aux autres dispositions de la directive 1999 5 CE qui lui sont applicables H rmed intygar Lexmark International Inc att denna Product st r i verensst mmelse med de v sentliga egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG Undertegnede Lexmark International Inc erkl rer herved at f lgende udstyr Product overholder de v sentlige krav og vrige relevante krav i direktiv 1999 5 EF 177 German A ci U Italiano Espa ol Portugu s esky Magyar Eesti Latviski
27. job appears as a button If more than three jobs exist in a column then the down arrow appears at the bottom of the column Each touch of the down arrow accesses one job in the list When more than three jobs exist once the fourth job in the list is reached then an up arrow appears at the top of the column Other buttons may appear on the Home screen They are Button Button name Function Release Held There are held faxes with a scheduled hold time previously set Faxes or Held To access the list of held faxes touch this button Faxes if in Manual Mode 19 Button Button name Held Jobs Cancel Jobs Function To open a screen containing all the held jobs containers To open the Cancel Jobs screen The Cancel Jobs screen shows any of the following items under three headings on the screen which are Print Fax and Network print job copy job fax profile FTP e mail send Each heading has its own list of jobs shown in a column under the heading Each column can only show three jobs per screen The job appears as a button If more than three jobs exist in a column then the down arrow appears at the bottom of the column Each touch of the down arrow accesses one job in the list When more than three jobs exist once the fourth job in the list is reached then an up arrow appears at the top of the column For illustrations of the up and down arrow buttons see Information on touch screen buttons To canc
28. job is stored in MFP memory go to the MFP and use the MFP control panel to specify what you want to do with your print job All confidential and held jobs have a user name associated with them To access confidential or held jobs you must first select the type of job confidential or held and then select your user name from the user name list Once you select your user name you can print all your confidential jobs or select an individual print job You can then choose the number of copies for the print job or you can delete the print job Printing a confidential job When you send a confidential job to the MFP you must enter a Personal Identification Number PIN from the driver The PIN must be four digits using the numbers 0 9 The job is held in MFP memory until you enter the same four digit PIN from the control panel and choose to print or delete the job This ensures the job does not print until you are there to retrieve it No one else using the MFP can print the job without the PIN 73 Windows 1 From a word processor spreadsheet browser or other application select File gt Print Click Properties If there is no Properties button click Setup and then click Properties Depending on the operating system you may have to click the Other Options tab and then click Print and Hold Note If you have difficulty finding Print and Hold gt Confidential Print click Help see the topic Confidential Print or Print and Hold
29. light for extended periods Note The print media may be covered with unfused toner which may stain garments and skin 154 5 Pull the print media up and toward you AN CAUTION Do not use any pointed objects to remove the paper This could cause personal injury or damage to the MFP Warning If the print media does not move immediately when you pull stop pulling You need to access the print media from the MFP rear door 6 Align and reinstall the toner cartridge 7 Close the top front cover 8 Close the multipurpose feeder 155 9 Touch Continue 202 Paper Jam Open Rear Door 1 If the paper is exiting the MFP pull the media straight out and then touch Continue Otherwise continue with step 2 2 Open the MFP rear door A CAUTION The inside of the MFP may be hot Allow the MFP to cool before touching any internal components 156 could cause personal injury or damage to the MFP CAUTION Do not use any pointed objects to remove the paper This 3 Remove the jammed media 4 Close the rear door 5 Touch Continue 157 23x Paper Jam Open Duplex Rear Door 1 Open the duplex rear door 2 Remove the jammed media Depending on the media location pull the media either up or down 3 Close the duplex rear door Make sure it snaps into place 4 Touch Continue 158 Clearing ADF Jams 290 291 292 and 294 Scanner Jams 1 Remove all original
30. make sure e The power cord is plugged into the MFP and a properly grounded electrical outlet e The electrical outlet is not turned off by any switch or breaker 160 e The MFP is not plugged into any surge protectors uninterrupted power supplies or extension cords e Other electrical equipment plugged into the outlet is working e The MFP is turned on e The MFP cable is securely attached to the MFP and the host computer print server option or other network device Once you have checked each of these possibilities turn the MFP off wait at least 10 seconds and then turn the MFP back on This often fixes the problem Printing multiple language PDFs Symptom Some documents do The documents not print contain unavailable fonts Solving printing problems Symptom The control panel The MFP self test display is blank failed The message USB The USB device you device are using may not be unsupported supported or has an appears when using a error Only specific USB device USB flash memory devices are Supported Solution 1 Open the document you want to print in Adobe Reader 2 Click the printer icon The Print dialog appears 3 Check the Print as image box 4 Click OK Solution Turn the MFP off wait about 10 seconds and turn the MFP back on If the Ready message does not appear turn the MFP off and call for service For information regarding tested and approved USB flash memory device
31. not be a 900 number or any other number for which charges exceed local or long distance transmission charges See the section in this publication entitled Fax setup in order to program this information into your fax machine 181 Other telecommunications notices Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of terminals allowed to be connected to a telephone interface The terminus of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and othe
32. oO oa Q Enter the list of addresses in the Restricted Server List field for network communications permission separated by commas in the following format 177 222 333 444 To indicate an entire subnet provide the subnet mask bits in the format 1717 222 333 0 24 7 Click Submit 145 Clearing jams By carefully selecting print media and loading it properly you should be able to avoid most paper jams For more information on avoiding paper jams see Avoiding jams If jams do occur follow the steps outlined in this section To resolve the paper jam messages you must clear the entire paper path and then touch Continue to clear the message and resume printing The MFP prints a new copy of the page that jammed if Jam Recovery is set to On or Auto however the Auto setting does not guarantee the page will print Identifying jams If the MFP jams the appropriate jam message will be displayed on the touch screen Print status message bar See the diagram on page 147 for an overview of the paper path and areas where jams may occur The path varies depending on the MFP paper sources 146 Access doors and trays The following illustration shows the path that print media travels through the MFP The path varies depending on the input source trays multipurpose feeder envelope feeder you are using The numbers in following the illustration indicate the numbers that can appear on the control panel and designate the general
33. output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files Content Tells the MFP the original document type Choose from Text Text Photo or Photo Color can be turned on or off with any of the Content choices Content affects the quality and size of your e mail Text Emphasize sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original This increases the amount of information saved Color Sets the scan type and output for the e mail Color documents can be scanned and sent to an e mail address Note The MFP will print color documents in grayscale only 46 Advanced Options Lets you change Transmission Log Scan Preview Edge Erase or Darkness settings Transmission Log Prints the transmission log or transmission error log Scan Preview Displays the first pages of the image before it is included in the e mail When the first page is scanned the scanning is paused and a preview image appears Note Scan Preview is not supporte
34. part number 40X0453 To order a pick mechanism contact the place where you bought the MFP for more information Order a new pick mechanism when paper fails to proper feed from the automatic document feeder or if you have scanned 120 000 pages Ordering an ADF separator roller Order Lexmark part number 40X0454 To order a pick separator roller contact the place where you bought the MFP for more information Order a new separator roller when the paper if you experience problems with paper double feeding through the automatic document feeder or if you have scanned 120 000 pages Ordering a label fuser cleaner A special label fuser cleaner should be used for label applications to optimize feeding reliability To order this item visit our Web site at www lexmark com or contact your Lexmark representative Label fuser cleaners are not recommended for duplex printing 130 Recycling Lexmark products To return Lexmark products to Lexmark for recycling 1 Visit our Web site www lexmark com recycle 2 Follow the instructions on the computer screen 131 Cleaning the scanner glass flatbed and backing material 1 Open the document cover Dampen a clean lint free cloth or cotton swab with isopropyl alcohol 95 Wipe the scanner glass flatbed and backing material by moving the cloth or swab from side to side Scanner glass 4 Close the document cover Scanner registration Scanner Registration is a process to
35. phone line number Select the Time Zone such as Eastern USA and Canada Eastern Standard Time This sets the required information Set your options for Rings to Answer and so on After you finish entering the information click Submit Changing optional settings such as setting up a fax transmission log creating permanent fax destinations and enabling the fax server function can be changed through your browser or the MFP control panel Viewing a fax log When you send or receive a fax an entry of the activity is recorded in a file You can view or print this file when you want To view the fax log Aa WD N Type the IP address of the MFP in the URL field of your browser and then press Enter Click Reports Click Fax Settings Click Fax Job Log or Fax Call Log 59 FTP N B07 The MFP scanner lets you scan documents directly to a File Transfer Protocol FTP server Note Only one FTP address may be sent to at a time Once an FTP destination has been configured by your system support person the name of the destination becomes available as a shortcut number or listed as a profile under the Held Jobs icon An FTP location could also be another PostScript printer for example a color document can be scanned and then sent to a color printer Sending a document to an FTP server is similar to sending a fax The difference is that you are sending the information over your network instead of the phone line Fo
36. setting 139 appendix template 1 column 176 applying template to existing files 1 column appendix 176 Asterisk button 16 authorized supplies dealers 124 automatic size sensing 93 automatic tray linking 93 B Backspace button 16 brightness LCD 135 buttons Asterisk 16 Backspace 16 Cancel Jobs 20 Clear All 15 Copy 18 Dial Pause 15 E mail 18 Fax 19 FTP 19 Held Faxes 19 Held Jobs 20 Help Tips 16 Home 16 left arrow 23 left scroll decrease 23 187 Menu 16 numeric keypad 15 Pound 15 Release Held Faxes 19 right arrow 23 right scroll increase 23 select 23 Start 16 Status Supplies 18 Stop 16 C cancel email 45 canceling a print job 70 cancelling copy job 38 card stock guidelines 105 loading 79 cartridge region mismatch 160 characteristics paper 101 characteristics print media 101 paper 101 charge roll 130 Clear All button 15 clearing jams 146 collate 30 collation 36 color 43 confidential jobs 73 entering a PIN 73 sending 73 configuring the MFP 136 contrast LCD 135 control panel Asterisk 16 Backspace 16 Clear All 15 Dial Pause 15 Help Tips 16 Home 16 LCD 15 Menu 16 numeric keypad 15 pound 15 Start 16 Stop 16 control panel menus preventing access 138 converting existing files to standard template 1 column appendix 176 copies flatbed 29 quick 28 copy from 29 one size to another 32 to 30 copy quality adjusting 36 copy screens 29 copy tray selection 33 copying 28 duplexing 35 enlarg
37. that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See the Setup Sheet for more information The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For products approved after July 23 2001 the 180 REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label lf this equipment causes harm to the telephone network the telephone company will notify you in ad
38. the keyboard Canceling a job from the desktop 1 Minimize all programs to reveal the desktop 2 Double click the My Computer icon Note If you do not have the My Computer icon select Start gt Settings gt Control Panel and then go to step 4 3 Double click the Printers icon A list of available printers appears 4 Double click the printer you selected when you sent the job A list of print jobs appears in the printer window Select the job you want to cancel Press the Delete key on the keyboard 71 Canceling a job from a Macintosh computer Canceling a print job from a computer running Mac OS 9 When you send a job to print the printer icon for your selected MFP appears on the desktop 1 Double click the printer icon on your desktop A list of print jobs appears in the printer window Select the print job you want to cancel Click the trash can button Canceling a job from a computer running Mac OS X When you send a job to print the printer icon for your selected MFP appears in the dock 1 Open Applications gt Utilities and then double click Print Center or Printer Setup 2 Double click the MFP you are printing to 3 Inthe printer window select the print job you want to cancel and then press Delete Printing the menu settings page You can print a menu settings page to review the default MFP settings and to verify the MFP options are installed correctly 1 Make sure the MFP is on and the Ready mess
39. these steps to reattach the shield and close the doors 1 Align the keyholes on the shield with the screws on the frame 2 Slide the shield down onto the screws 3 Tighten the screws 4 Close the side door 5 Close the top front cover 6 Close the multipurpose feeder 123 Understanding the MFP QD Periodically you need to complete certain tasks to maintain optimum print quality These tasks are covered in this chapter If several people are using the MFP you may want to designate a key operator to do the setup and maintenance of the MFP Refer printing problems and maintenance tasks to this key operator In the U S contact Lexmark at 1 800 539 6275 for information about Lexmark Authorized Supplies Dealers in your area In other countries or regions visit the Lexmark Web site at www lexmark com or contact the place where you bought the MFP Contact the place where you bought the MFP for information about authorized supplies dealers in your area Storing supplies Choose a cool clean storage area for the MFP supplies Store supplies right side up in their original packaging until you are ready to use them Do not expose supplies to e Direct sunlight e Temperatures above 35 C 95 F e High humidity above 80 e Salty air e Corrosive gases e Heavy dust 124 Determining the status of supplies The MFP control panel alerts you once a supply item or maintenance is required The Pri
40. 4 To print only one copy touch Print or touch to enter the number of copies Note Do not remove the USB flash memory device from the USB direct interface until the document has finished printing The document will begin printing Note If you insert the memory device when the MFP is busy printing other jobs the message Printer Busy appears Select Continue and your job prints after the other jobs finish If you leave the device in the MFP after exiting the USB drive menu you can still print PDFs on the device as held jobs See Printing confidential and held jobs Canceling a print job There are several methods for canceling a print job e Canceling a job from the MFP control panel 70 e Canceling a job from a computer running Windows Canceling a job from the taskbar Canceling a job from the desktop e Canceling a job from a Macintosh computer Canceling a print job from a computer running Mac OS 9 Canceling a job from a computer running Mac OS X Canceling a job from the MFP control panel If the job is formatting scanning or already printing touch Cancel Job on the display Canceling a job from a computer running Windows Canceling a job from the taskbar When you send a job to print a small printer icon appears in the right corner of the taskbar 1 Double click the printer icon A list of print jobs appears in the printer window 2 Select the job you want to cancel 3 Press the Delete key on
41. Aa WD N Slide the side guide toward the inside of the tray until it lightly rests against the edge of the media 148 5 Touch Continue 260 Paper Jam Check Env Feeder The envelope feeder feeds envelopes from the bottom of the stack the bottom envelope will be the one that is jammed 1 Lift the envelope weight 2 Remove all envelopes If the jammed envelope has entered the MFP and cannot be pulled out remove the envelope feeder a Lift the envelope feeder out of the MFP and then set it aside b Remove the envelope from the MFP Note If you cannot remove the envelope the print cartridge will have to be removed See 200 and 201 Paper Jam Remove Cartridge for more information c Reinstall the envelope feeder Make sure it snaps into place 149 3 Flex and stack the envelopes 4 Load the envelope feeder 5 Adjust the guide 6 Lower the envelope weight 7 Touch Continue 150 23x and 24x jams Paper jams in these areas can occur on the incline surface of a tray or across more than one tray To clear these areas 1 Open the MFP paper tray and remove any jammed media 2 Open the duplex tray To remove the media pull up 151 3 Open any optional trays beginning at the top and remove any jammed media Pull the print media either up or down If it does not pull easily one way try the other way CAUTION Floor mounted configurations requi
42. After printing approximately 10 000 pages of card stock or each time you replace the print cartridge complete the following steps to maintain MFP feeding reliability 1 Print five sheets of paper 2 Wait approximately five seconds 3 Print five more sheets of paper When printing on card stock e Set the Paper Type menu item in the Paper menu to Card Stock from the control panel from the MFP driver or from MarkVision Professional e Be aware that preprinting perforation and creasing can significantly affect the print quality and cause print media handling or jamming problems 105 Avoid using card stock that may release hazardous emissions when heated Do not use preprinted card stock manufactured with chemicals that may contaminate the MFP Preprinting introduces semi liquid and volatile components into the MFP We recommend the use of grain short card stock Storing print media Use the following guidelines to avoid paper feeding problems and uneven print quality Store paper in an environment where the temperature is approximately 21 C 70 F and the relative humidity is 40 Store cartons of paper on a pallet or shelf rather than directly on the floor If you store individual packages of paper out of the original carton make sure they rest on a flat surface so the edges do not buckle or curl Do not place anything on top of paper packages Store paper in its original wrapper until you load it into the MFP Av
43. Auto If you leave Scale set to Auto the content of the original document will be scaled to fit the size of the paper onto which you are copying To reduce or enlarge a copy Aa GW N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy From Scale touch or to enlarge or reduce your output Note Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto Touch Copy It 35 Adjusting copy quality oOo a A WwW N 7 Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch Options Touch Content Touch the option that best describes what you are copying e Text Used for original documents that are mostly text or line art e Text Photo Used when the original documents are a mixture of text and graphics or pictures e Photograph Used when the original document is a high quality photograph or inkjet print e Printed Image Used when copying halftone photographs graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images Touch Copy It Setting collation options lf you want your copies collated you don t need to do anything this is the default setting For example two copies of three pages will print page 1 page 2 page 3 page 1 page 2
44. If you use a print media size not listed select the next larger size 94 Print media sizes Legend indicates support Dimensions 210 x 297 mm 8 27 x 11 7 in 148 x 210 mm 5 83 x 8 27 in 182 x 257 mm 7 17 x 10 1 in 215 9 x 279 4 mm 8 5 x 11 in 215 9 x 355 6 mm 8 5 x 14 in 184 2 x 266 7 mm 7 25 x 10 5 in 216 x 330 mm 8 5 x 13 in Statement 139 7 x 215 9 mm 5 5 x 8 5 in Universal 139 7 x 210 mm to 215 9 x 355 6 mm 5 5 x 8 27 in to 8 5 x 14 in 69 85 x 127 mm to 215 9 x 355 6 mm 2 75 x 5 in to 8 5 x 14 in 69 85 x 127 mm to 229 x 355 6 mm 2 75 x 5 in to 9 01 x 14 in 148 x 182 mm to 215 9 x 355 6 mm 5 83 x 7 17 in to 8 5 x 14 in Taema _ oa4x 1905mm 875x75m Beneo _ aeaxaesamm a7sxaa7m wewe ioaaxastammaiaxasm iv iv v Drewe noxam sw iv da eseme _ i7oxasomm aaxoeem iv iv v 1 This size does not appear in the Paper Size menu until Tray Size Sensing is turned off See Printing folio and statement sizes for more information Print media size P S OSS ENANA NN NNN ER SIS S S S SISISISISISISINIS Multipurpose feeder o1 JIS B5 Letter Legal Executive Folio PP yf fT Ep PSESYSTSPSYS 2000 sheet drawer option SS o v 21000 seeder option S S l nnr Gages SISOS ST SE SISISISISISTS S S EEE 2 This size setting formats the page for 215 9 x 355 6 mm 8 5 x 14 in unless the size is specified by the
45. LEXMARK X642e Laser MFP User s Guide Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2006 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 May 2006 www lexmark com Edition May 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time Comments about this publication may be addressed to Lexmark International Inc Department F95 032 2 740 West New Circle Road Lexington Kentucky 40550 U S A In the United Kingdom and Eire send to Lexmark International Ltd Marketing and Services Department Westhorpe House Westhorpe Marlow Bucks SL7 3RQ Lexmark may use or distribute any of the i
46. Opens a screen where you can enter the size and type of paper on which your copies will be printed Touching any of the paper size icons on the follow on screen will make that your selection and return you to the Copy Options Screen If the size settings for Copy From and Copy To are different the MFP will automatically adjust the Scale setting to accommodate the difference If you have a special type or size of paper that you d like to copy onto that is not normally in the MFP paper trays you can select MP Feeder and manually send the type of paper you want through the MP feeder When using Auto Match the MFP will match the size of the original document as specified in the Copy From box If a matching paper size is not loaded in one of the paper trays the MFP will scale the copy to fit loaded media Scale Creates an image from your copy that is proportionally scaled anywhere between 25 and 400 Scale can also be set for you automatically When you want to copy from one size of paper to another such as legal size to letter size setting your Copy From and Copy To paper sizes will automatically change the scale to keep all the original document information on your copy Touching the arrow to the left lowers the value by 1 touching the arrow to the right increases the value by 1 Holding your finger on an arrow makes a continuous increment Holding your finger on an arrow for two seconds causes the pace of the change to accelera
47. Return Program Print Cartridge 10 000 standard pages X644H11A High Yield 21 000 standard pages Return Program Print Cartridge X644HO1A High Yield Return Program Print Cartridge for Label Applications 21 000 standard pages Other available print cartridges X644A21A Print Cartridge 10 000 standard pages X644H21A High Yield Print Cartridge 21 000 standard pages X644A11E Return Program Print Cartridge 10 000 standard pages X644H11E High Yield 21 000 standard pages Return Program Print Cartridge 1 Declared yield value in accordance with ISO IEC 19752 Designed for use only in the USA and Canada 3 Designed for use only in Europe Middle East and Africa 4 Designed for use only in Asia Pacific Region Designed for use only in Latin America 127 Average cartridge Part number Description yield Other available print cartridges X644A21E Print Cartridge 10 000 standard pages X644H21E High Yield Print Cartridge 21 000 standard pages X644A11P Return Program Print Cartridge 10 000 standard pages X644H11P High Yield 21 000 standard pages Return Program Print Cartridge X644H01P High Yield Return Program Print Cartridge for Label Applications 21 000 standard pages Other available print cartridges X644A21P Print Cartridge 10 000 standard pages X644H21P High Yield Print Cartridge 21 000 standard pages X644A11L Return Program Print Cartridge 10 000 standard pages X644H11L High Yield 21 000 standard pages Return Program
48. The following solutions will help solve scan problems For additional information see Scanning tips Symptom Solution The file size is too big when Touch Options then under Resolution decrease the output resolution scan a document to the Touch Options then under Content change the Color option to black and network white Touch Options then under Content change the setting to Text Text characters do not look Touch Options then under Resolution increase the output resolution sharp when scan a Touch Options then under Content change the setting to Text document to the network Black text is too light or Adjust the Darkness setting Touch the right arrow to increase the disappearing darkness setting Change the content mode to Text Solving fax problems The following solutions will help solve copy problems For additional information see Fax tips Symptom Solution The fax document takes a Touch Options then under Content change the setting to Text and long time to transmit then set the resolution to Standard 164 Symptom Solution The images on the fax sent Touch Options then under Content change the setting to Text Photo are not clear or Photo Increase the output resolution Note This will increase the amount of time required for the scan and will increase the quality of the fax output The Caller ID is not Try selecting a different format from the General Fax Settings menu functioning
49. Web site at www lexmark com Transparencies can be fed automatically from the multipurpose feeder and all standard and optional trays except the 2000 sheet drawer Before loading transparencies fan the stack to prevent sheets from sticking together Be careful when you handle transparencies Fingerprints on the surface of the transparency cause poor print quality Envelopes You can load up to 10 envelopes in the multipurpose feeder and 85 envelopes in the envelope feeder Try a sample of any envelopes you are considering using with the MFP before buying large quantities See Loading the multipurpose feeder and Loading the envelope feeder for instructions on loading envelopes When printing on envelopes e To achieve the best possible print quality use only high quality envelopes that are designed for use in laser printers e Set the Paper Size Type in the Paper menu to MP Feeder Manual Env or Env Feeder depending on the source you are using Set the paper type to Envelope and select the correct envelope size from the control panel the MFP driver or from MarkVision Professional e For best performance use envelopes made from 75 g m 20 Ib bond paper You can use up to 105 g m 28 Ib bond weight for the multipurpose feeder or 105 g m 28 lb bond weight for the envelope feeder as long as the cotton content is 25 or less Envelopes with 100 cotton content must not exceed 90 g m 24 Ib bond weight e Use only new undama
50. ace mode e Make sure both the size and type of media are the same in both trays e Make sure the paper guides in the trays are set for the correct size media e Make sure the menu values for both size and type are set correctly in the Paper Menu e See Linking trays or see the Menus and Messages Guide for more information Set Collation to On in the Finishing Menu or through the MFP driver Note Setting Collation to off in the driver overrides the setting in the Finishing Menu See the Menus and Messages Guide for more information Reduce the complexity of the print job by eliminating the number and size of fonts the number and complexity of images and the number of pages in the job The MFP does not Add MFP memory have enough memory Set Print Timeout to a higher value from the Setup Menu See the Menus and Messages Guide for more information 163 Solving copy quality problems The following solutions will help solve copy problems For additional information see Copy tips Symptom Solution Unwanted patterns Moire Change the content mode to Printed Image under Copy gt Options gt appear when a documentis Content copied using Photograph mode Black text is too light or e Change the content mode to Text under Copy gt Options gt Content disappearing e Adjust the Darkness setting under the Copy menu Touch the right arrow to increase the darkness setting Solving scan quality problems
51. age appears 2 Press Menu on the control panel 3 Touch Reports 4 Touch Menu Settings Page Printing a network setup page You can print a network setup page to review the default MFP settings and to verify the MFP options are installed correctly 1 Make sure the MFP is on and the Ready message appears 2 Press Menu on the control panel 3 Touch Reports 4 Touch Network Setup Page 72 Printing a font sample list To print samples of the fonts currently available for the MFP Make sure the MFP is on and the Ready message appears Press Menu on the control panel 4 2 3 Touch Reports 4 Touch the down arrow until Print Fonts appears then touch Print Fonts 5 Touch PCL Fonts or PostScript Fonts Printing a directory list A directory listing shows the resources stored in flash memory or on the hard disk To print a listing 1 Make sure the MFP is on and the Ready message appears 2 Press Menu on the control panel 3 Touch Reports 4 Touch the down arrow until Print Directory appears then touch Print Directory Printing confidential and held jobs The term held job refers to any type of print job that can be initiated by the user at the MFP This includes a confidential job a verify print job a reserve print job a repeat print job a bookmark a profile or a file on a USB flash memory device When sending a job to the MFP you can specify in the driver that you want the MFP to hold the job in memory Once your
52. aitteen k ytt minen muulla kuin t ss k yttoohjeessa mainitulla tavalla saattaa altistaa k ytt j n turvallisuusluokan 1 ylitt v lle n kym tt m lle lasers teilylle KLASS 1 LASER APPARAT VARNING Om apparaten anv nds p annat s tt n i denna bruksanvisning specificerats kan avn ndaren uts ttas f r osynlig laserstr lning som verskrider gr nsen f r laserklass 1 185 Laser notice This MFP is certified in the U S to conform to the requirements of DHHS 21 CFR Subchapter J for Class 1 laser products and elsewhere is certified as a Class laser product conforming to the requirements of IEC 60825 1 Class laser products are not considered to be hazardous The MFP contains internally a Class IIIb 3b laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength region of 770 795 nanometers The laser system and MFP are designed so there is never any human access to laser radiation above a Class level during normal operation user maintenance or prescribed service condition Hot surface notice DEAT ARAN ALARA SOULE BEA REG REAR EPA BOLE AER gt a oe AOE FRSA BATHE o 186 Index S TEEIETETIUUUUYIIYNJNSYSYNJJJJYAYAYYYJYJJJAJJJJJJNJJJJJJ Numerics 42 xy Cartridge region mismatch 160 A address book 51 adjust paper tray 79 adjusting Power Saver 136 screen timeout 136 adjusting quality 36 Advanced Password menu protection 137 Advanced Password
53. ake sure you load the same size and type of print media in each tray and then using the Paper menu set the same paper size and type for the trays to link Set the paper size and type for each tray See Setting the Paper Type and Paper Size for more information To disable tray linking set the Paper Type to a unique value for each tray If all the trays do not have the same type of print media loaded when linked you could mistakenly print a job on the wrong paper 93 Understanding paper and specialty media guidelines B07 Print media is paper card stock transparencies labels and envelopes The MFP provides high quality printing on a variety of print media You must consider a number of things concerning print media before you print This chapter provides information to help you make print media selections e Supported print media e Selecting print media e Storing print media e Avoiding jams For more details about the types of paper and specialty media the MFP supports see the Card Stock amp Label Guide available on our Lexmark Web site at www lexmark com We recommend that you try a limited sample of any paper or specialty media you are considering using with the MFP before purchasing large quantities Supported print media The following tables provide information on standard and optional sources for both input and output trays and bins e Print media sizes e Print media types e Print media weights Note
54. an create a permanent fax destination and assign a shortcut number A single shortcut number or a multiple number shortcut can be created There are two methods for creating shortcut numbers from a computer or from the MFP touch screen From a computer 1 Enter the IP address of the MFP in the URL field address bar of your Web browser If you do not know the IP address see your system support person Click Configuration in the left frame of your browser window and then click Manage Destinations in the right frame of your browser window Note A password may be required If you do not have an ID and password obtain one from your system support person Click Fax Shortcut Setup Enter a unique name for the shortcut and specify the fax number To create a multiple number shortcut enter the fax numbers for the group Note Separate each fax number in the group with a semicolon Assign a shortcut number If you enter a number that is already in use you are prompted to select another number Click Add Go to the MFP and load the original document in the automatic document feeder facing up short edge first From the numeric keypad press and then enter your shortcut number Touch Fax It 52 From the MFP 1 Load the original document in the ADF facing up short edge first and adjust the paper guides Touch Fax Enter the recipient s fax number To create a group of recipients touch Next number and en
55. and then follow the driver instructions Enter a User Name and PIN Send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps Macintosh 1 From a word processor spreadsheet browser or other application select File gt Print 2 Inthe Copies amp Pages or General pop up menu select Job Routing a When using Mac OS 9 if Job Routing is not a choice on the pop up menu select Plug in Preferences gt Print Time Filters b Turn down the disclosure triangle to the left of Print Time Filters and select Job Routing c Inthe pop up menu select Job Routing 3 Inthe radio group select Confidential Print 4 Enter a User Name and PIN 5 Send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps At the MFP 1 Touch Held Jobs 2 Touch your user name Note A maximum of 500 results can be displayed for held jobs If your name does not appear touch the down arrow until yourname appears or touch Search Held Jobs if there are a large number of held jobs in the MFP 3 Select Confidential Jobs 74 4 Enter your PIN For more information see Entering a Personal Identification Number PIN Touch the job you want to print Touch Print or touch to input the number of copies and then touch Print Note After your job prints it is deleted from MFP memory Entering a Personal Identificatio
56. annot be properly fed by the automatic document feeder e Paper with clip or staple e Paper with ink that is not dry e Paper with inconsistent thickness such as envelopes e Paper with wrinkles curls folds or tears e Tracing paper heavyweight matte paper or carbonless paper e Paper that is too large or too small e tems other than papers such as cloth metal or OHP film e Notched paper e Paper with an odd non rectangular shape e Photographic paper e Paper with perforations on its side e Very thin paper 102 Transparencies The MFP can print directly on transparencies designed for use in laser printers Print quality and durability depend on the transparency used Always print samples on the transparencies you are considering before buying large quantities The Paper Type setting should be set to Transparency to help prevent jams In Macintosh be sure to set the Paper Type to Transparency in the Print dialog on the Imaging choice in the Copies amp Pages pop up menu Use transparencies designed specifically for laser printers Check with the manufacturer or vendor to determine whether your transparencies are compatible with laser printers that heat transparencies to 230 C 446 F Use only transparencies that are able to withstand these temperatures without melting discoloring offsetting or releasing hazardous emissions For detailed information see the Card Stock amp Label Guide which is available on the Lexmark
57. area of a paper jam 29x 29x Pine ene aaa Scanner Scanner 201 Paper Jam Jam i s Jam L 4 200 Paper Jam 202 Paper 202 Paper N ias Jam 200 Paper Jam Jam OP oo 201 Paper Jam l 23x Paper P aii DT e a Ao Q OXO i ae Op mF 260 Paper i Jam l Tor cho eee a i 250 Paper 260 Paper Jam ALI SPO ASP Jam a _ ie p 250 Paper Jam g AM 23x Paper i e Jam lt a FI 23x Paper Jam 7 ee 24x Paper 9 Jam CO 24x Paper Jam Doors and trays Path and locations CAUTION Floor mounted configurations require additional furniture for stability You must use either a printer stand or printer base if using a 2000 sheet drawer Certain other configurations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters 147 Understanding jam messages The following table lists the jam messages that can occur and the action necessary to clear the message The jam message indicates the area where the jam occurred However it is best to clear the entire paper path to ensure you have cleared all possible jams Message What to do 200 and 201 Paper Jam Remove Open the bottom then top front covers remove the print cartridge Cartridge and then remove the jam 202 Paper Jam Open Rear Door Open the rear door on the MFP and remove the jam 23x Paper Jam Check Duplex Remove the duplex tray from the duplex unit raise the duplex
58. ay and Multipurpose optional feeder and optional Print media 500 sheet drawer 250 sheet drawer Envelope feeder Paper Xerographic or 60 to 176 g m 60 to 135 g m n a business paper grain long grain long 16 to 47 Ib bond 16 to 36 Ib bond Card stock Index Bristol 163 g m 90 Ib 120 g m 67 Ib cca grain 163 g m2 100 Ib 120 g m 74 Ib 176 g m 65 Ib 135 g m 50 Ib n a 2 Card stock Index Bristol 199 g m 110 Ib 163 g m 90 Ib si a grain Tag 203 g m 125 Ib 163 g m 100 Ib 216 g m 80 Ib 176 g m 65 Ib Transparencies Laser printer 138 to 146 g m 138 to 146 g m 37 to 39 Ib bond 37 to 39 Ib bond 1 Grain short is preferred for papers over 135 g m 2 Includes envelopes fed from the multipurpose feeder only 3 28 Ib bond envelopes are limited to 25 cotton content a Printing label applications on the MFP requires a special label fuser cleaner See Ordering supplies for more information on obtaining a fuser cleaner gt Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site www lexmark com search for converter list You can also check the Lexmark Automated Fax system LEXFAX M 98 Print media weights continued Print media weight Labels maximum n a Labels maximum n a Print media Type 500 sheet drawer 250 sheet drawer Envelope feeder in the multipurpose Vinyl
59. b A paper tray list will appear d Select the tray containing the specialty media Note If you have difficulty click Help and then follow the driver instructions e Select the media type transparencies envelopes and so on from the Paper Type list box f Select the size of the specialty media from the Paper Size list box 77 g Mac OS 9 a b c d e Mac OS X a b c d Click OK and then send the print job as usual Select File gt Page Setup Select the size of the specialty media from the Paper pop up menu and then click OK Select File gt Print With General selected on the top pop up menu go to the Paper Source pop up menu and select the tray containing the specialty media or the name of the media Click Print Select File gt Page Setup Select the MFP from the Format for pop up menu Select the size of the specialty media from the Paper pop up menu and then click OK Select File gt Print On the Copies amp Pages pop up menu select Imaging Select the specialty media on the Paper Type pop up menu On the Imaging pop up menu select Paper Feed Select the tray containing the specialty media from the All pages from or First page from Remaining from pop up menus Click Print 78 Loading standard trays and optional trays The MFP has a 500 sheet standard tray You may have also purchased one or more 250 sheet or 500 sheet optional trays or a 2000 sheet drawer The steps f
60. be used when the original is composed mostly of mode photos printed on a laser printer or taken from a magazine or newspaper 63 Scanning to a PC or USB flash memory device N B07 The MFP scanner lets you scan documents directly to your PC or a USB flash memory device Your computer does not have to be directly connected to the MFP for you to receive Scan to PC images You can scan the document back to your computer over the network by creating a scan profile on your computer and then downloading the profile to the MFP For more information or detailed instructions select one of the following Create a scan to PC profile Understanding scan to PC options Scanning to a USB flash memory device Scanning tips Create a scan to PC profile 1 Type the IP address of the MFP in the URL field of your browser and then press Enter If the Java applet screen appears click Yes Click Scan Profile Click Create Scan Profile Select your scan settings and then click Next Select a location for saving the scanned output file somewhere on your computer oOo a A W N Enter a profile name The profile name is the name that will appear on the SCAN PROFILE list on the MFP control panel 7 Click Submit 64 8 Review the instructions on the Scan to PC screen A shortcut number was automatically assigned when you clicked Submit You can use this shortcut number when you are ready to scan your documents a Goto the MFP a
61. bling SNMPv1 and SNMPv2 1 ao A OO N Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address Click Configuration Under Other Settings click Network Ports Click SNMP Click to clear the Enabled check box unless SNMPv1 and SNMPv2 are used in this environment Click Submit Supporting IPSec Internet Protocol Security IP Security protocol provides authentication and encryption of communications at the network layer allowing all application and network communications over the IP protocol to be secure IPSec can be set up between the MFP and up to five hosts using both IPv4 and IPv6 To configure IPSec through the EWS 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http jp_address 2 Click Configuration 3 Under Other Settings click Network Ports 4 Click IPSec Two types of authentication are supported for IPSec Shared Key Authentication Any ASCII phrase shared among all the participating hosts This is the easiest way to configure when only a few hosts on the network use IPSec 141 e Certificate Authentication Allows any hosts or subnet of hosts to authenticate for IPSec Each host must have a public private key pair Validate Peer Certificate is enabled by default requiring each host to have a signed certificate The certificate authority certificate must be installed Each host
62. ck E mail Destination Setup Enter a unique name for the recipient and specify the e mail address Note If entering multiple addresses separate each address with a comma Choose your scan settings Format Content Color and Resolution Enter a shortcut number and then click Add If you enter a number that is already in use you are prompted to select another number Go to the MFP and place the original document in the automatic document feeder facing up short edge first Touch E mail Press and then enter the recipient s shortcut number Touch E mail It 44 From the MFP 1 Load the original document in the ADF facing up short edge first and adjust the paper guides Touch E mail Enter the recipient s e mail address To create a group of recipients touch Next number and enter the next recipient s e mail address Touch Save as Shortcut Enter a unique name for the shortcut Verify the shortcut name and number are correct and then touch OK If the name or number is incorrect touch Cancel and reenter the information Touch E mail It Creating an e mail profile 1 oOo a A W N Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format htto jp_address Click Configuration Click E mail FTP Settings Click Manage E mail Shortcuts Fill in the fields with the appropriate information Click Add Canceling an e mail 1
63. ctors O Geraesemecs Memory card connector 117 Installing or removing a memory card Installation Note MFP or printer memory cards designed for other Lexmark MFPs or printers may not work with this MFP MFP or printer memory cards designed for other printers or MFPs may not work with this MFP 1 Remove the system board access cover See Accessing the MFP system board Warning MFP memory cards are easily damaged by static electricity Touch something metal such as the MFP frame before you touch a memory card Push open the latches on both ends of the memory card connector Unpack the memory card Avoid touching the connection points along the edge of the card Save the packaging Align the notches on the bottom of the card with the notches on the connector Push the memory card firmly into the connector until the latches on either end of the connector snap into place It may require some force to fully seat the card 6 Make sure each latch fits over the notch on the end of the card Memory connector Memory card 118 Removal 1 Remove the system board access cover See Accessing the MFP system board Warning MFP memory cards are easily damaged by static electricity Touch something metal such as the MFP frame before you touch a memory card 2 Push the latches away from the card on both ends of the memory card connector The memory card moves out of t
64. d on all models Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Darkness Adjusts how light or dark your scanned e mails will turn out E mail server setup For e mail to operate it must be turned on in the MFP configuration and have a valid IP address or gateway address To set up the e mail function 1 oOo a A W N Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format htto jp_address Click Configuration Click E mail FTP Settings Click Email Server Setup Fill in the fields with the appropriate information Click Submit Address book setup 1 oOo a A QO N Open your Web browser In the address line enter the IP address of the MFP you want to configure using the format http ip_address Click Configuration Click E mail FTP Settings Click Manage E mail Shortcuts Fill in the fields with the appropriate information Click Add 47 E mail tips The following tips may improve the MFP e mail quality For additional information or to solve scan problems see Solving scan quality problems Question When should use Text e Text mode should be used when text preservation is the main goal of the mode scan and preserving images copied from the original document is not a concern Text is best used
65. d output media size Binding Tells the MFP whether the original document is bound on the long edge or short edge side Base File Name Lets you enter a file name The default value is the word image A tamp is added to the file name to prevent overwriting files of the same name at the FTP site Note There is a 53 character limit for the file name Resolution Adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan the original document Image resolution can be decreased to reduce the file size Send As Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files 62 Content Tells the MFP the original document type Choose from Text Text Photo or Photo Color can be turned on or off with any of the Content choices Content affects the quality and size of your FTP file Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full
66. deflector and remove the jam Open the rear duplex door and remove the jam 24x Paper Jam Check Tray lt x gt Open each tray and remove any jammed media 250 Paper Jam Check MP Feeder Remove all media from the multipurpose feeder flex and stack the media reload the multipurpose feeder and adjust the guide 260 Paper Jam Check Env Feeder Lift the envelope weight remove all envelopes flex and stack the envelopes reload the envelope feeder and adjust the guide 290 291 292 and 294 Scanner Remove all original documents from the ADF Open the ADF cover Jams and remove any jammed pages Open the document cover and remove any jammed pages Open the scan unit access door and remove any jammed pages Clearing jams Paper jams can occur in three areas the front of the MFP inside the MFP and at the rear of the MFP Jams in the front of the MFP occur in the input options or the duplex tray Jams inside the MFP occur in two locations and require the removal of the print cartridge Jams can also occur at the rear of the MFP or duplex unit Note The following clearing jam instructions may seem out of numerical sequence However they have been grouped to help you quickly clear the print path To go to a specific jam see Understanding jam messages 250 Paper Jam Check MP Feeder Remove the paper from the multipurpose feeder Flex fan and restack the media and place it into the multipurpose feeder Load the print media
67. dynamic range of tones in the original document This increases the amount of information saved Color Sets the scan type and output for the copy Color documents can be scanned and sent to an FTP site PC or e mail address The MFP will print color documents in grayscale only Advanced Options Accesses the Transmission Log Edge Erase or Darkness settings Transmission Log Prints the transmission log or transmission error log Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides or pick a particular edge Edge Erase will erase whatever is within the area selected and leave nothing printed on that portion of the paper Darkness Adjusts how light or dark your scanned documents will turn out FTP tips The following tips may improve the MFP FTP quality Question When should use Text Text mode should be used when text preservation is the main goal of mode sending a document to an FIP site and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when sending a document to an FTP site Text Photo mode that contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo Photo mode should
68. e Scan documents and send them to another printer PDF by way of FTP 17 Automatic document feeder and scanner glass flatbed Note Color documents can be scanned to a PC e mail address or an FTP destination Printed output on this MFP is black and grayscale only not color The ADF automatic document feeder can scan multiple pages The ADF has two scanner elements When using the ADF Place the paper in the ADF facing up short edge first Place up to 50 sheets of plain paper on the ADF input tray Scan media from 114 0 x 139 4 mm 4 5 x 5 5 in to 215 9 x 355 6 mm 8 5 x 14 in Scan jobs with mixed page sizes letter and legal Scan media weight from 52 to 120 g m 14 to 32 Ib Note Color documents can be scanned to a PC e mail address or an FTP destination Copy and print documents at 600 dpi Note Printed output is black and grayscale only not color The scanner glass flatbed can be used to scan or copy single pages or book pages When using the scanner glass flatbed Place the document in the left rear corner Scan or copy media up to 215 9 x 355 6 mm 8 5 x 14 in Copy books up to 25 3 mm 1 in thick Copy and print documents at 600 dpi 12 Configured models The following illustrations show a standard MFP and an MFP with a duplex unit and a 500 sheet drawer Other print media handling options are also available Standard With duplex and drawer CAUTION Floor mounted configura
69. e charge roll transfer roller and the fuser Note Using certain types of media may require more frequent replacement of the maintenance kit Although the charge roll transfer roller and pick rollers are contained within the maintenance kit they should also be individually ordered and replaced as necessary See the following table for the maintenance kit part number for your specific MFP Maintenance kit for Part numbers X642e 40X0102 100 V 40X0100 110 V 40X0101 220 V For information about maintenance kits available for the MFP contact the place where you bought the MFP Replacement of the fuser must be performed by an authorized service technician 129 Ordering charge rolls We recommend ordering new charge rolls when toner fog or background shading appears on printed pages Order Lexmark part number 40X0127 To order a charge roll contact the place where you bought the MFP for more information Ordering a transfer roller Order Lexmark part number 40X0130 To order a transfer roller contact the place where you bought the MFP for more information Ordering pick rollers Order Lexmark part number 40X0070 To order pick rollers contact the place where you bought the MFP for more information Order new pick rolls when the paper fails to properly feed from the tray When ordering pick rollers you need one set per input tray excluding the multipurpose feeder Ordering an ADF pick mechanism Order Lexmark
70. eeeeeeeeeeeseeeseeeseeeseeeneeeseeas 55 Sending a fax at a later time ccc ceecccseccceeeeeceeeeceeeceeeeecsueeeseusesseeeeseneetas 56 Cancel an outgoing TAX sssiciecccdGinwecesninnnencederinaiuiaorsainsccaodntiiwevetatnuahicedens 57 FOO a E E vicanertchettustoversatedetmattvaciaeenensieras 5 7 Fo SD e N E E E E E E E EES 58 ee S FIP isnan a aranda 60 Entering the FTP address nonnnnnnennnnnennnnserennennrererernrnnreresnrnnrererererenrererenee 60 Using a shortcut number 1 00 cceec cece eeee eee eeseeeeseeeseeeseeeseeeaeeeseeeseesaneeseeeaes 60 Using the address DOOK was ieitansnccosactensscencuitonsenateuancesmnusitadesdsatoaatatnieamuntacmanien 61 Creating SHOMCUUS mersini a E bencastans 61 Be OO OMS cites creat niece se E E E E E E E 62 PEE UM Stee ete renew need ec asc peter anata icaee dhe ea are a cm sleep uci ere tects 63 Chapter 6 Scanning to a PC or USB flash memory device 64 Create a scan to PC profile 2 0 ceeccceeccceeeceeeeeeeeeseeeeeeeeseeeesueessueeseesaees 64 Understanding Scan to PC options cccsccccceeeeeseeeeeeeeeeseeeenseeeeseeeenaeeesaaes 66 Scanning to a USB flash memory device cccceceeeeeceeeeeeeeeeeeeeeeeeessaeeeeeees 67 SCANNE TOS ea E E 67 RIPET T PINUNO orr nce entct ane etter earns teen eee ene seen ns 68 CMGI AJOD TO DIIT lt 2 safc ccnes cect E EEEE Ea 68 Printing from a USB flash memory device ccceeeceseeeeeeeeeeeeeeeeeeeeeseeeenas 69 Canceling a print job
71. eft frame of your browser window and then click Manage Destinations in the right frame of your browser window Note A password may be required If you do not have an ID and password obtain one from your system support person Click FTP Shortcut Setup Enter the appropriate information into the fields Assign a shortcut number If you enter a number that is already in use you are prompted to select another number Click Add Go to the MFP and load the original document in the automatic document feeder facing up short edge first From the numeric keypad press and then enter your shortcut number Touch Send It 61 From the MFP 1 Load the original document in the ADF facing up short edge first and adjust the paper guides Touch FTP Enter the FTP site Touch Save as Shortcut Enter a unique name for the shortcut oOo a A W N Verify the shortcut name and number are correct and then touch OK If the name or number is incorrect touch Cancel and reenter the information 7 Touch Send It FTP options Original Size Opens a screen where you can enter the size of the documents you are going to copy e Touching any of the paper size icons on the follow on screen will make that your selection and return you to the FTP Options Screen e When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selecte
72. el a job see the Canceling a print job for instructions 20 Using the LCD touch screen buttons The following section provides information on navigating through several screens Only a few are chosen to demonstrate the use of the buttons Sample screen one Letter 8 5 x 11 in Copy To Letter 8 5 x 11 in Scale Darkness Sample screen two Scale lt Auto D Darkness K peen gt Options 3 C 21 Sample screen three Letter 8 5 x 11 in Executive 7 25 x 10 5 in C Copy from A4 210 x 297 mm Displaying 1 4 5 22 Information on touch screen buttons Button Button name Select button Left scroll decrease button Right scroll increase button Left arrow button Right arrow button Down arrow Up arrow Unselected radio button Function or description Touch the select button to have another screen appear with additional items On the first screen the user default setting is shown Once the select button is touched and the next screen appears touching another item shown on the screen changes the user default setting Touch the left scroll decrease button to scroll to another value in decreasing order Touch the right scroll increase button to scroll to another value in increasing order Touch the left arrow button to scroll left to e Reach a decreased value shown by an illustration e See a full text field on the left Touch the
73. elayed Send Note If Fax Mode is set to Fax Server the Delayed Send button will not appear Faxes waiting for transmission are listed in the Fax Queue Touch the left arrow to reduce the time or the right arrow to increase the time the fax will be transmitted Note Touching the increase or decrease arrow increments the time by 30 minutes If the current time is shown the left arrow is grayed out Touch Done 56 Cancel an outgoing fax There are two ways to cancel an outgoing fax While the original documents are still scanning 1 When using the automatic document feeder touch Cancel while Scanning is displayed on the touch screen 2 When using the scanner bed touch Cancel while Scan the Next Page Finish the Job is displayed on the touch screen After the original documents have been scanned to memory 1 Touch Cancel Jobs The Cancel Jobs screen will appear 2 Touch the job or jobs you want to cancel Only three jobs appear on the screen touch the down arrow until the job you want appears and then touch the job you want to cancel 3 Touch Delete Selected Jobs The Deleting Selected Jobs screen appears the selected jobs are deleted and then the home screen appears Fax tips The following tips may improve the MFP fax quality For additional information or to solve fax problems see Solving fax problems Question When should use Text Text mode should be used when text preservation is the main goal of
74. elevision interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device use a properly shielded and grounded cable such as Lexmark part number 1329605 for parallel attach or 12A2405 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Note To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device use a properly shielded and grounded cable Use of a 176 substitute cable not properly shielded and grounded may result in a violation of FCC regulations Industry Canada compliance statement This Class A digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations ICES 003 Avis de conformit aux normes de l industrie du Canada Cet appareil num rique de la classe A respecte toutes les exigences du R glement ICES 003 sur le mat riel brouilleur du Canada European Community EC directives conformity Declaration of Conformity with Regard to the EU Directive 1999 5 EC R amp TTE Directive in languages of the European Community English Nederlands Hereby Lexmark International Inc declares that this Product is
75. eneeeneeeneeens 135 Adjusting control panel brightness sssssessssssnrssrserresrserrrsnrsrrrenrsrrrrrrerrnn 135 Restoring factory default settings ccceceeccseeceseeeeeeeeseeeeseeeeseeesaeeeneeesaeees 135 Adjusting screen timeout 0 cece e eee rere eee eater eeaee ea eesaeeeaaeeeaaeeaaee 136 Adjusting Power Saver ssicusssurotuissiacdetdnisanesntsiserneeianemeiaciiueateicammcaniniesbiaainet 136 Coniouning Ne MEP sesse E 136 Using the restricted server list function sssessssnsessensnnrsrrserrrnrrrnrrrernenenees 145 Chapter 12 Clearing jams ccccssecsssesseseeseeeseenseeseensenseesseees 146 POG UIPVAG JANS meei a E E chin tee decotamesanesdes 146 ACCOSS COOIS QING WAYS ecserin EEEO REEE aan 147 Understanding jam messages ccccececeeeeeeeeeeeeeseeeseeeseeeeeeeeeeeseeeseeeseeesaaes 148 CIE AVI JAMS sera a E A AEE 148 COOMA Aa S s E paomvennseaneen meses 159 Chapter 13 Troubleshooting ccccceseceeseecesseeeneesenseseeeesoees 160 Understanding MFP messages ccceceeeeeeeeeee eee ee ee essa essa eeeaaeesaeeesaeeeaaees 160 Online technical support iiesareparrounaves uuhuntorsmenhunna re enuguliowaruomadetauabunsncine 160 Checking an unresponsive MFP cccccseeeeeeeeeeeeeeeeeseeeeeeeeeeeesaeeeesaaees 160 Printing multiple language PDFS cecceeeeeeeee cece eee ee cence sees eae eeeaeeesaeeeaaees 161 SOWING PUNUNG DIODI MS sisrate E 161 Solving copy quality problems
76. fax number or as an alphanumeric character Home Returns the control panel to the Home screen See the Home screen and Home screen buttons on page 18 for more information Help Tips Accesses the context sensitive Help feature which are help screens containing more information Menu Accesses the menus These menus are only available when the MFP is in the Ready state 16 Callout 14 Control panel item USB direct interface Contrast icon 17 Function The host Universal Serial Bus USB direct interface on the control panel is used to plug in a USB flash memory device and print any Portable Document Format PDF pdf file Joint Photographic Experts Group JPEG jpeg or jpg file Tagged Image File Format TIFF tiff or tif file Graphics Interchange Format GIF gif file Basic Multilingual Plane BMP bmp file Portable Network Graphics PNG png file PiCture eXchange PCX pcx file and PC Paintbrush File Format dcx file files The USB direct interface can also be used to scan a document to a USB flash memory device using the PDF TIFF or JPEG formats Identifies the location of the contrast wheel Look on the left side of the MFP near this icon to locate the contrast wheel which adjusts the contrast on the LCD Home screen and Home screen buttons After the MFP is turned on and a short warm up period occurs the LCD shows the following basic screen which is referred to a
77. g toner remove the cartridge by gripping the handles with both hands With the cartridge arrows pointing downward firmly shake the print cartridge side to side and front to back several to redistribute the toner Reinstall the cartridge Repeat this procedure multiple until the print remains faded When the print remains faded replace the print cartridge Change the Toner Darkness setting in the Quality menu Change the Brightness setting in the Quality menu If printing on an uneven print surface change the Paper Weight and Paper Texture settings in the Paper menu Verify the correct print media is being used Verify you are using the correct MFP drivers Verify the environment is 16 to 32 degrees C 60 to 90 F Toner smears or print If printing on an uneven print surface change the Paper Weight and Paper comes off the page Texture settings in the Paper menu Verify the print media is within the MFP specifications See Understanding paper and specialty media guidelines for more details Toner appears on the back Toner is on the transfer roll To help prevent this do not load print media that is of the printed page smaller than the page size of the job to be printed Open and close the MFP top front cover to run the MFP setup cycle and clean the transfer roll 171 Problem Action Toner fog or background Check the print cartridge to make sure it is installed correctly shading appears on the The Toner Darkness setting
78. ged envelopes e For best performance and to minimize jams do not use envelopes that Have excessive curl or twist Are stuck together or damaged in any way Contain windows holes perforations cutouts or embossing Use metal clasps string ties or metal folding bars Have an interlocking design 103 Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have nicked edges or bent corners Have rough cockle or laid finishes e Use envelopes that can withstand temperatures of 230 C 446 F without sealing excessive curling wrinkling or releasing hazardous emissions If you have any doubts about the envelopes you are considering using check with the envelope supplier e Load only one size of envelope at a time in the envelope feeder e A combination of high humidity over 60 and the high printing temperatures may seal the envelopes Labels The MFP can print on many labels designed for use with laser printers These labels are supplied in letter size A4 size and legal size sheets Label adhesives face sheet printable stock and topcoats must be able to withstand temperatures of 230 C 446 F and pressure of 25 pounds per square inch psi Try a sample of any labels you are considering using with the MFP before purchasing a large quantity For detailed information on label printing characteristics and design see the Card St
79. ght is greater than or equal to 90 g m 24 Ib bona Unacceptable paper The following papers are not recommended for use with the MFP 101 e Some chemically treated papers used to make copies without carbon paper also known as carbonless papers carbonless copy paper CCP or no carbon required NCR paper see the Card Stock amp Label Guide located on the Lexmark Web site at www lexmark com for supported chemically treated papers e Preprinted papers with chemicals that may contaminate the MFP e Preprinted papers that can be affected by the temperature in the MFP fuser e Preprinted papers that require a registration the precise print location on the page greater than 0 09 in such as optical character recognition OCR forms In some cases you can adjust registration with your software application to successfully print on these forms e Coated papers erasable bond synthetic papers thermal papers e Rough edged rough or heavily textured surface papers or curled papers e Recycled papers containing more than 25 post consumer waste that do not meet DIN 19 309 e Recycled paper having a weight less than 60 g m 16 Ib e Multiple part forms or documents Unacceptable paper for the ADF Your automatic document feeder is designed to handle most paper types However if you are unsure if your document will cause a jam in the document feeder we recommend that you scan it using the scanner glass flatbed The following c
80. he connector as the latches open 3 Pull the memory card out of the connector Avoid touching the connection points along the edge of the card 4 Place the card into the original packaging If you do not have the original packaging wrap the card in paper and store it in a box 5 Close both latches a S 119 Installing or removing a flash memory or firmware card Installation Note Flash memory or firmware cards designed for other Lexmark MFPs may not work with this MFP Flash memory or firmware cards designed for other MFPs may not work with this MFP 1 Remove the system board access cover See Accessing the MFP system board Note If an option card has been installed you may need to remove the option card before installing the flash memory or firmware card Unpack the flash memory or firmware card Holding the flash memory or firmware card by the locking clips align the plastic pins on the card with the holes on the system board 4 Push the flash memory or firmware card firmly into place and release the locking clips The entire length of the connector on the flash memory or firmware card must touch the system board and be locked into the connector Be careful not to damage the connectors Connector Flash memory or firmware card 120 Removal 1 Remove the system board access cover See Accessing the MFP system board Note If an option card has been installed you may need t
81. he media until they lightly misfeed in the ADF properly rest against the edge of the media The pick roller mechanism Replace the roller mechanism may be worn See Ordering an ADF pick mechanism for more information Multiple pages feed The separator roll may be Replace the separator roll into the ADF WOLT See Ordering an ADF separator roller for more information 168 169 Print quality troubleshooting To help isolate print quality problems print the Print defects guide and check for repeating defects If repeating defects appear print the Print Quality Test Pages Printing the print defects guide 1 Touch the help icon 2 Touch Print Defects Guide Printing the print quality test pages 1 Turn the MFP off Hold down the number 2 and number 6 keys on the numeric pad Continue to hold the buttons and turn the MFP on Hold the buttons for about 10 seconds while the MFP is powering up then release the buttons The MFP enters the Configuration menu Touch Print Quality Pages Touch Exit Configuration Menu The printer restarts and returns to the home page 170 Solving print quality problems The information in the following table may help you solve print quality problems If these suggestions still do not correct the problem call for service You may have an MFP part that requires adjustment or replacement Problem Action Print is too light The toner may be low To utilize the remainin
82. ic compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment The Official Declaration of Conformity may be viewed at www lexmark com rite Compliance is indicated by the following CE marking CE Radio interference notice Warning This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures This Class A digital device is marketed for use in a commercial industrial or business environment and not intended for use in homes or a home office CCC EMC notice 179 Japanese VCCI notice Rimi CO PFNIVBRRENTWSEA ROBE MELTWET COBB QIA A RRNHRECT COREBtRER CHATS CSREES SHRCTCEMHVET COBAIA ARR aS OKIBRENSCEMHVEF VCCI A TOREJ HRUBRES SIRES BEM Hl BS VCCIOREICZD lt JIFAMARKHRECT CORBeRER CRATSCERMSESE HOTCEMHVET COMBIMISHAAMBICHREBT CKIBR SNECEMHVETF Korean MIC statement AE 717 STS S2tst77 0 IIE AHP SOS ATA SHS Se Ft 7 7 0 Ou EHHA EE ASAH Ol AS FS SALI HeH Biop aR Eloy EE PSAS Hole sez wl etofAl7 FEH EH BSMI EMC notice FARHA jae FRA eaten gt EERE gt Wee aR n EHE MEREBUT WHER ROK TRAE ER Part 68 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label
83. ing 35 letterhead 32 multipurpose feeder 33 reducing 35 transparencies 32 D date stamp 31 Dial Pause button 15 disabling ports 143 protocols 143 SNMPv1 141 SNMPv2 141 Driver to Fax disabling 138 duplex 30 duplex copying 35 E edge erase 31 edition notice 2 electrical emission statement 176 email address book 40 addresses 40 canceling 45 color documents 43 file reduction 46 62 file types 43 message 42 options 46 quality 46 62 resolution 46 62 scanning 40 shortcut creation 44 shortcuts 40 subject line 42 to a profile 40 Embedded Web Server setting security 139 using secured 140 emission statement 176 enlarging 35 envelopes guidelines 103 loading envelope feeder 90 erase edge 31 F fax address book 51 from a computer computer faxing 51 sending 50 shortcuts 50 FCC statement 176 file types email 43 Function Access restricting 137 G guidelines print media 101 H held jobs confidential jobs 73 entering a PIN 73 Help Tips button 16 Home button 16 188 Home screen 18 buttons 18 home screen status message bar 18 Identifying MFPs 9 indicator light 15 integrated forms 100 Internet Protocol Security 141 J jams avoiding 106 clearing 146 L label fuser cleaner 130 labels guidelines 104 LCD brightness 135 LCD contrast 135 LCD touch screen features Attendance message alert 26 left arrow button 23 left scroll decrease button 23 letterhead loading inpu
84. ingo WAG MER serseri res ein siweiwecivecotaasumestinig 9 USINO IG SCANNET srecan E EEE 11 Configured models cccccceeeeccceeeeccaeeeeceeeeecseueeecseueeessaeeeesseeeesaaeessaeeeessas 13 Understanding the MFP control panel cccccseceseeeeeeeeeeeeeeeeeeeeeeaeeeneeeaes 14 Using the LCD touch screen buttons n nssensnsnnnsnresrrrsrrrsrrrerrrrrrrerrrrsrrenne 21 KONUS e E E E E E E 27 cna ere NG a A 28 UCR CODY oe a E 28 Multiple page copying ccccccseccecceseceeceeeceeceeeceeceeesueeaeeseeecueseeeseeseeesenseeses 29 Using the scanner glass flatbed cccceccccsseeeceeeeeseeeeeseeeeseeesseeesaaeeetas 29 Understanding the copy screens and options cccecceeeeeeceeeeeeeeeeneeeeeenes 29 Copying from one size tO another o nnnonnnonnnnnnennnennnonrrrnnrnnnrrnrrrrnrrnrernneenne 32 Making transparencies sepcvicaniancsccneaclontcadisioamncndnesueceatemunecesttaneniaudatademaniseneokduams 32 Copying to letterhead ee cccccccseccceseececeeeeeaeececeeeeesueeceseeeseaeeeseeeessneessaaes 32 Copying photographs geese teceess ceceerecseseencuseeesacetcaeect sudan cues seieetaceessncaese eens eae 33 Making copies using media from a Selected tray cccecceeceseeeeeeeeeeeeeeeaes 33 COPYING mixed sized media cceccceeccceesceceeeeeceececeeeeecaueessueeeceeeesaueeesaneees 34 Setting the duplex option 2 0 cee eeccceceeceeeeceeeeeeeeeeceeceseeeeeseeeeseueeseeeeseeeeeas 35 Red
85. input options see Installing and removing options or the instructions that came with the option A CAUTION The MFP requires three people to lift it safely Models The following table lists some common features of your printer Maximum memory capacity non network network Option card connectors Kolo im Model Il Input capacity 500 sheets 1000 sheets Standard memory 256MB 256MB Maximum memory capacity non network network 768MB 768MB Duplex ability Simplex in Simplex in duplex optional duplex optional O CAUTION Do not set up this product or make any electrical or cabling connections such as the power cord or telephone during a lightning storm 10 To identify the MFP machine type model number look at the label located under the top front cover Model I Model Il Machine 7002 001 7002 002 7002 011 7002 012 7002 101 7002 102 7002 111 7002 112 type 4542 001 4542 002 4542 011 or 4542 012 4542 101 4542 102 4542 111 or 4542 112 Using the scanner Basic functions of the scanner The Lexmark X642e provides copy fax and scan to network capability for large workgroups You can e Make quick copies or change the settings on the control panel to perform specific copying jobs e Send an outgoing fax using the MFP control panel e Send an outgoing fax to multiple fax destinations at the same time e Scan documents and send them to your PC an e mail address or an FTP destination
86. is pressed while on the home screen without pressing the button first the Copy menu opens and changes the Copy Quantity Press to initiate the current job indicated on the control panel From the home screen press it to start a copy job with the default settings Callout Control panel item Function If pressed while a job runs through the scanner the 7 Start button has no effect Stop Press to cause the printing or scanning to stop During a scan job the scanner finishes scanning the current page and then stops which means paper may remain in the automatic document feeder ADF During a print job the print media path is cleared before the printing stops Stopping appears on the control panel during this process Backspace Within the Copy menu which is accessed by touching the Copy button press Backspace to delete the right most digit of the value in the Copy Count The default value of 1 appears if the entire number is deleted by pressing Backspace numerous Within the Fax Destination List press Backspace to delete the right most digit of a number entered manually It also deletes an entire shortcut entry Once an entire line is deleted another press of Backspace causes the cursor to move up one line Within the E mail Destination List press Backspace to delete the character to the left of the cursor If the entry is in a shortcut the entire entry is deleted Asterisk is used as part of a
87. less print server to provide WPA Enterprise security support Support for 802 1x requires the establishment of credentials for the MFP The MFP must be known to the Authentication Server AS The AS will allow network access to devices presenting a valid set of credentials which typically involves a name password combination and possibly a certificate The AS will allow network access to MFPs presenting a valid set of credentials The credentials can be managed by using the EWS of the MFP To use certificates as part of the credentials 4 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http ip_address Click Configuration Under Other Settings click Network Ports Click Certificate Management 143 To enable and configure 802 1x on the EWS after installing the required certificates 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http jp_address Click Configuration Under Other Settings click Network Ports Click 802 1x Authentication Note If an optional internal wireless print server is installed click Wireless instead of 802 1x Authentication Select the check box next to Active to enable 802 1x Authentication Indicate the setting for each sub item as required for the network environment Click Submit Confidential Print Setup Confidential Print Setup allows the designation of a maximum
88. may be too dark Change the Toner Darkness page setting in the Quality menu Verify the environment is Class B Replace the charge rolls Replace the print cartridge Entire page is white Make sure the packaging material is removed from the print cartridge Check the print cartridge to be sure it is installed correctly The toner may be low To utilize the remaining toner remove the cartridge by gripping the handles with both hands With the cartridge arrows pointing downward firmly shake the print cartridge side to side and front to back several to redistribute the toner Reinstall the cartridge Repeat this procedure multiple until the print remains faded When the print remains faded replace the print cartridge Streaks appear on the The toner may be low To utilize the remaining toner remove the cartridge by page gripping the handles with both hands With the cartridge arrows pointing downward firmly shake the print cartridge side to side and front to back several to redistribute the toner Reinstall the cartridge Repeat this procedure multiple until the print remains faded When the print remains B faded replace the print cartridge If using preprinted forms make sure the ink can withstand temperatures of 230 C 446 F Printing is too dark e Change the Toner Darkness setting in the Quality menu IN e Change the Brightness setting in the Quality menu e Verify the environment is 16 to 32 degrees C 60 to 90 F ABC No
89. media weight Integrated tray and optional 500 sheet drawer 140 to 175 g m 2 75 to 135 g m 20 to 36 Ib bond Not recommended 1 Grain short is preferred for papers over 135 g m 2 Includes envelopes fed from the multipurpose feeder only 3 28 Ib bond envelopes are limited to 25 cotton content 4 Printing label applications on the MFP requires a special label fuser cleaner See Ordering supplies for more information on obtaining a fuser cleaner Multipurpose feeder and optional 250 sheet drawer Envelope feeder _ i a 75 to 135 g m 20 to 36 Ib bond 60 to 105 g m 60 to 105 g m 16 to 28 Ib bond 3 16 to 28 Ib bond Note 28 lb envelopes are limited to 25 cotton content gt Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site www lexmark com search for converter list You can also check the Lexmark Automated Fax system LEXFAX M 100 Selecting print media Selecting the appropriate print media for the MFP helps you avoid printing problems The following sections contain guidelines for choosing the correct print media for the MFP e Paper e Card stock e Labels e Envelopes e Transparencies e Paper e Transparencies e Envelopes e Card stock Paper For the best print quality use 75 g m 20 Ib xerographic grain long paper Try a sample of any paper you are considering using with the MFP before buying large quantitie
90. must have its identifier in the Subject Alternate Name of the signed certificate Note After an MFP is configured for IPSec with a host IPSec is required for any IP communication to take place 5 Indicate the setting for each sub item as required for the network environment 6 Click Submit 142 Disabling ports and protocols The TCP and UDP ports can be configured to one of three modes or values Disabled Never allows network connections to this port Secure and Unsecure Allows the port to remain open even in Secure mode Unsecured Only Allows the port to only open when the MFP is not in Secure mode Note A password must be set to enable Secure mode Once enabled only the ports set to Secure and Unsecure will be open To configure the mode for TCP and UDP ports from the EWS 1 oa fF OO N 6 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http jp_address Click Configuration Under Other Settings click Network Ports Click TCP IP Port Access For each port listed select the appropriate value from the list previously described Note Disabling ports will disable function on the MFP Click Submit Using 802 1x Authentication 802 1x port authentication allows the MFP to join networks that require authentication before allowing access 802 1x port authentication can be used with the WPA Wi Fi Protected Access feature of an optional internal wire
91. n Number PIN After you select a Confidential Job the Enter PIN screen appears Use the touch screen number pad or the numeric pad to the right of the display to enter the four digit PIN associated with the confidential job Note As you enter the PIN asterisks appear on the display to ensure confidentiality If you enter an invalid PIN the Invalid PIN screen appears Reenter the PIN or touch Cancel Note After your job prints it is deleted from MFP memory Printing and deleting held jobs Held jobs Verify Print Reserve Print or Repeat Print are printed or deleted from the MFP control panel and do not require a PIN Verify Print If you send a Verify Print job the MFP prints one copy and holds the remaining copies you requested in MFP memory Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies Once all copies are printed the Verify Print job is automatically deleted from MFP memory Reserve Print If you send a Reserve Print job the MFP does not print the job immediately It stores the job in memory so you can print the job later The job is held in memory until you delete it from the Held Jobs menu Reserve Print jobs may be deleted if the MFP requires extra memory to process additional held jobs 75 Repeat Print If you send a Repeat Print job the MFP prints all requested copies of the job and stores the job in memory so you can print additional copies la
92. n be used to e mail scanned documents to one or more recipients There are four ways to send an e mail from the MFP You can type the e mail address use a shortcut number use the address book or a profile Permanent e mail destinations can be created in the Manage Destinations link located under the Configuration tab on the Web page For more information or detailed instructions select one of the following Entering an e mail address Using a shortcut number Using the address book E mailing to a profile Adding e mail subject and message information Changing the output file type E mailing color documents Creating an e mail shortcut Creating an e mail profile Canceling an e mail Understanding e mail options E mail server setup Address book setup 40 Entering an e mail address 1 Place the original document facing up in the automatic document feeder or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF Touch E mail Enter the recipient s address You can enter additional recipients by pressing next and then entering the recipient s address or shortcut number Touch E mail It Using a shortcut number 1 Place the original document facing up in the automatic document feeder or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF Touch E mail Press and then enter the recipient s shortcut number You can enter additional recipients by p
93. nctonssiuntaaadsh 101 ONNI ONNE e E eeu ceeseeeneenecee 106 AVOA IS sirien E E E 106 Chapter 9 Installing and removing options ssssssessssnnsnnnsennns 108 HStalng MPUTODUONS sassteiccass atest rca ce teers EEEE E 108 Installing a duplex unit saniasmuiatansaateanccnhsanntsninesuenctenamnenmentaaetonaatanscanteaiucandaones 111 Installing memory or option CALMS 0 0 eee cece e eee eee eee e ee ea eee eaeeeseeeaaees 113 Accessing the MFP system board cccccsccsecceeceeeseeceeesaeeceeseeeaeeseeeeaes 114 Installing Or removing a memory card 2 0 eee eeee eee eect eee ee eae eeeaeeesaeeeaeees 118 Installing or removing a flash memory or firmware card ccceeeeeeee eens 120 Installing AN option card 0 0 eeceecceeeceeee sees eeeeeeeeeeeseeeseeeseeeeeeeseeseeeseeeseeesaes 122 FCDIACINIG TNC SNCI iscir p E 123 Chapter 10 Understanding the MFP cssseeeseeeeeeeees 124 Determining the status of supplies ccc ccececeeeceeeseeeceeeceeeceeeseeeseeseaees 125 GOMEN NI SUPPO eers E 126 ordenn g o uUpeS arie E E 126 Recycling Lexmark products cccccceeceecceeeeeeeeseeeseeeeeeeseeeneeeseeeaeeeaeeesaaes 131 Cleaning the scanner glass flatbed and backing material 06 132 Scanner redi tatio cesar ects T nee eecemee een 132 Moving tne MEP siveinssseseaasanccaencesiseonstanancescesentheuansetaniancesade ween oane 134 Chapter 11 Administrative support ccceseeeeee
94. nd duplex printing A 83 finisher affects how letterhead documents should be loaded for duplexing You can print simplex jobs on letterhead or other preprinted media that has been loaded specifically for duplex printing by changing the value in the Paper Loading menu l asl B5 ul Exec Ltr Simplex Duplex Envelope letterhead letterhead To load print media Note Do not add or remove print media when the MFP is printing from the multipurpose feeder or when the control panel indicator light is blinking Doing so may cause a jam 1 Push the release latch and lower the multipurpose feeder 2 Pull the tray extension out Note Do not place objects on the multipurpose feeder Also avoid pressing down or applying excessive force on it 3 Slide the width guide to the far right 84 4 Flex the sheets or envelopes back and forth to loosen them then fan them Do not fold or crease the print media Straighten the edges on a level surface Note Hold transparencies by the edges and avoid touching the print side Fan the stack of transparencies to prevent jams Be careful not to scratch or leave fingerprints on the transparencies Paper Envelopes 5 Load the media in the tray Use the stack height label as a guide for stack height when loading print media Loading paper transparencies or envelopes Note Letterhead or other preprinted paper must be loaded differently depending on the options you have i
95. nd place the original document in the automatic document feeder facing up long edge first b Press followed by the shortcut number on the keypad or touch Profiles on the home screen c After you enter the shortcut number the scanner will scan and send the document to the directory or application you specified If you touch Profiles on the home screen locate your shortcut on the list 9 Return to your computer to view your file Your output file is saved in the location you specified or launched in the application you specified 65 Understanding scan to PC options To change the options for the scan to PC Profile you must click the Quick Setup box and select Custom Quick Setup lets you select preset formats or customize your scan job settings You can select Custom Photo Color JPEG Text BW PDF Photo Color TIFF Text BW TIFF Photo Gray JPEG Photo Gray TIFF Format Type Sets the output PDF TIFF or JPEG for the scanned image PDF output is a single file TIFF output is a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page each in a series of files JPEG saves one page in each file When multiple pages are scanned the output will be a series of files Compression Sets the compression format used to compress the scanned output file Default Content Tells the MFP the original document type Choose from Text Text Photo or Photo Content affects the qualit
96. nformation you supply in any way it believes appropriate without incurring any obligation to you To obtain additional copies of publications related to this product visit the Lexmark Web site at www lexmark com References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility 2006 Lexmark International Inc All rights reserved Trademarks Lexmark Lexmark with diamond design MarkNet MarkVision and PrintCryption are trademarks of Lexmark International Inc registered in the United States and or other countries Operation ReSource and LEXFAX are service marks of Lexmark International Inc PCL is a registered trademark of the Hewlett Packard Company PCL is Hewlett Packard Company s designation of a set of printer commands language and functions included in its printer products This MFP is intended to be compatible with the PCL language This means the MFP recognizes PCL
97. ng make sure you Do not load print media above the load line e Do not fold or crease the paper e Do not mix sizes or weights in the same source Do not open the door or remove any print media when a job is printing or when the control panel indicator light is blinking Doing so may cause a jam Note Before loading print media in the drawer you should know the recommended print side of the paper you are using This information is usually on the paper package 87 To load the 2000 sheet drawer 1 Open the loading door If the elevator tray is not already in the lowered position push the elevator button to lower the tray 2 Flex the sheets back and forth to loosen them then fan them Do not fold or crease the print media Straighten the edges on a level surface 88 3 Slightly bend the stack of print media as shown and place it on the elevator tray with the preferred print side facing down Align the stack of print media to the back of the drawer Note For duplex printing letternead or other preprinted paper must be loaded differently Carefully align each stack as you load it to ensure a smooth edge where the stacks meet Do not load print media above the load line Note When loading more than one ream of paper we recommend you remove the top and bottom sheet Simplex single sided 4 Close the loading door Floor mounted configurations require additional furniture fo
98. nstalled e Load paper or transparencies with the left edge of the stack against the stack height label and with the recommended print side facing up e Load envelopes flap side down with the stamp area and flap on the left The end of the envelope with the stamp area enters the multipurpose feeder first Never use envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the MFP Note Load only one size and type of print media at a time in the multipurpose feeder Do not mix sizes and types in the same tray Loading letterhead or preprinted paper e Follow the illustrations for loading the paper according to your options 85 e Do not fill paper above the load line Overfilling the tray may cause jams Simplex single sided Duplex 6 Slide the side guide toward the inside of the tray until it lightly rests against the edge of the media 7 Set the Paper Size and Paper Type for the multipurpose feeder to the correct value for the print media you loaded See Setting the Paper Type and Paper Size for more information 86 Closing the multipurpose feeder 1 Remove print media from the multipurpose feeder 2 Push the extension tray in 3 Close the multipurpose feeder cover Loading the 2000 sheet drawer The optional 2000 sheet drawer can be used for plain paper letterhead or other preprinted paper labels or transparencies For trouble free printi
99. nt cartridge ordering 126 print media guidelines 101 paper 101 transparencies guidelines 103 Print media guidelines 101 print media jams avoiding 106 print media specifications characteristics 101 sizes 95 types 97 weight 98 Printing 68 problems incorrect characters print 163 job didn t print 162 job prints 162 from wrong tray 162 on wrong paper or specialty media 162 large jobs do not collate 163 operator panel 161 blank 161 displays black diamonds 161 paper feed blank pages in output bin 168 frequent jams 168 jammed page does not reprint 168 190 Paper Jam message remains after clearing jam 168 print time seems long 162 tray linking does not work 163 unexpected page breaks 163 protocols disabling 143 publications Card Stock amp Label Guide 94 Q quick copies 28 R received faxes printing setting a password prior to 138 recycling supplies 131 reducing 35 repeat print 76 reserve print 75 resolution 46 62 restricted server list function using 145 right arrow button 23 right scroll increase button 23 S safety information 2 scale 30 scanning options 66 toa PC 64 to email 40 screen timeout 136 screens copy 29 secure management through MVP 145 security 802 1x Authentication 143 Confidential Print Setup 144 setting Advanced Password 139 using Embedded Web Server 139 supporting IPSec 141 Simple Network Management Protocol 140 using secure Embedded Web Server 140 select button 23 selec
100. nt on a single page Touching Print Page Borders adds or removes the outline border surrounding the original document pages on the output page Separator Sheets Places a blank piece of paper between each copy of your copying job The separator sheets can be drawn from a bin with a different kind or color of paper from your copies Margin Shift Increases the size of the margin the specified distance This can be useful in providing space to bind or hole punch copies Use the increase or decrease arrows to set how much of a margin you want If the additional margin is too large the copy will be cropped Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the selected area leaving nothing printed on that portion of the paper Date Time Stamp Turns the Date Time Stamp on and prints the date and time at the top of every page Overlay Creates a watermark or message that overlays the content of your copy You can choose between Urgent Confidential Copy and Draft The word you pick will appear faintly in large print across each page Note A custom overlay can be created by the system support person An additional icon with that message will then be available Content Enhances copy quality Choose Text for original documents that are mostly text or line art Choose
101. nt status message bar at the bottom of the touch screen indicates if the MFP is Ready and lets you know if any supplies are low or empty Touching Status Supplies on the bottom of the touch screen will open the Status Supplies screen where you can view the status of the various trays and other supply items 125 Conserving supplies Several settings in your application software or through the touch screen let you conserve toner and paper For more information on changing these settings see the Menus and Messages Guide on the Software and Documentation CD Menu selection item What the setting does Toner Darkness press the Lets you adjust the level of toner released on a sheet of print Menu button and then select media The values range from 1 lightest setting to Printer Settings gt Quality 10 darkest setting Menu Note When toner is low firmly shake the cartridge to redistribute any remaining toner See Ordering a print cartridge for more information Print media Multipage Print press the Causes the MFP to print two or more page images on one Menu button and then select side of a sheet Values for Multipage Print are 2 Up 3 Up 4 Printer Settings gt Finishing Up 6 Up 9 Up 12 Up and 16 Up Combined with the duplex Menu setting Multipage Print lets you print up to 32 pages on one sheet of paper 16 images on the front and 16 on the back Duplex press the Menu Duplex printing is available when you have a duple
102. number of PIN entry attempts and allows setting an expiration time for print jobs When a user exceeds a specific number of PIN entry attempts all of that user s print jobs are deleted When a user has not printed their jobs within a designated time period the print jobs are deleted To activate Confidential Print Setup 1 ao fF OQ N Open a Web browser In the address line enter the IP address of the MFP being configured using the format http jp_address Click Configuration Under Other Settings click Security Click Confidential Print Setup Set the value for the maximum number of invalid PINs allowed Set Job Expiration to the maximum amount of time before a submitted confidential print job is deleted Click Submit 144 Using the restricted server list function The Restricted Server List lets a system support person restrict which hosts are allowed to communicate with the MFP over the network which prevents other hosts from managing and printing to the MFP Note The Restricted Server List only restricts TCP traffic it does not affect UDP traffic The Restricted Server List supports up to ten host addresses or ten network addresses To configure the Restricted Server List from the EWS of the MFP Open a Web browser In the address line enter the IP address of the MFP requiring configuration using the format htto jp_address Click Configuration Under Other Settings click Network Ports Click TCP IP
103. o remove the option card before removing the flash memory or firmware card Squeeze the flash memory or firmware card locking clips Pull the card out Avoid touching the metal pins on the bottom of the card 4 Place the flash memory or firmware card in its original packaging If you do not have the original packaging wrap the flash memory or firmware card in paper and store it in a box 5 If you removed an option card to access the flash memory or firmware card reinstall the option card 121 Installing an option card The MFP has one connector that supports the following option cards Aa WD N MarkNet N8000 series internal print server Internal print server RS 232 Serial Interface Card Parallel 1284 B Interface Card Coax Twinax Adapter for SCS Warning Option cards are easily damaged by static electricity Touch something metal such as the MFP frame before you touch an option card Locate the card connectors on the system board Remove the screw and the cover plate and save them Unpack the card Save the packaging materials Align the connection points on the card with the connector on the system board and push the card firmly into the system board connector Insert the screw saved from the cover plate or the extra screw shipped with the card Tighten the screw to secure the card Screw Cover plate 122 Replacing the shield After you have installed options on the MFP system board follow
104. ock amp Label Guide available on the Lexmark Web site at www lexmark com publications Note Labels are one of the most difficult print media for laser MFPs All MFP models require a special fuser cleaner for label applications to optimize feed reliability See Ordering supplies for information on obtaining a label fuser cleaner For detailed information on label printing characteristics and design contact the place where you bought your MFP After printing approximately 10 000 pages of labels or each time you replace the print cartridge complete the following steps to maintain MFP feeding reliability 1 Print five sheets of paper 2 Wait approximately five seconds 3 Print five more sheets of paper When printing on labels e Set the Paper Size Type menu item to Labels in the Paper menu You can set the Paper Size Type from the MFP control panel the MFP driver or from MarkVision Professional e Feed vinyl labels from the standard 250 or 500 sheet trays or the optional 250 or 500 sheet drawers For vinyl labels set the Paper Type to Labels the Labels Texture to Smooth and the Label Weight to Heavy or set the Paper Type to vinyl labels and the texture and weight to normal 104 e Do not load labels with paper or transparencies in the same source mixing print media can cause feeding problems and print quality problems e Do not use label sheets with a slick backing material e Use full label sheets Partial sheets ma
105. oiding jams Use appropriate print media paper transparencies labels and card stock to help ensure trouble free printing See Supported print media for more information Note Try a limited sample of any print media you are considering using with the MFP before purchasing large quantities By selecting the appropriate print media and loading it properly you can avoid most jams See Loading standard trays and optional trays Loading the multipurpose feeder or Loading the 2000 sheet drawer for detailed tray loading instructions The following hints can help you avoid jams Use only recommended print media Do not overload the print media sources Make sure the stack height does not exceed the maximum height indicated by the stack line on the labels in the sources Do not load wrinkled creased damp or curled print media Flex fan and straighten print media before you load it If jams do occur with print media try feeding one sheet at a time through the multipurpose feeder Do not use print media that you have cut or trimmed yourself Do not mix print media sizes weights or types in the same print media source Make sure the recommended print side is loaded in the source according to your simplex or duplex needs 106 Keep print media stored in an acceptable environment See Storing print media Do not remove trays during a print job Push all trays in firmly after loading them Make sure the guides in the trays are p
106. one line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may
107. opy to and then touch the tray that contains letterhead Note If you do not see Letterhead as an option speak with your system support person 6 Touch Copy It 32 Copying photographs O N O O FP Q N Open the document cover Place the photograph face down on the scanner glass flatbed Touch Copy Touch Options Touch Content Touch Photograph Touch Copy It Touch Scan Next or Done Making copies using media from a selected tray During the copy process you can select the input tray that contains the media type of choice For example if a special media type is located in the multipurpose feeder and you want to make copies on that media a FF GW N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch Copy from and then identify the size of the original document Touch Copy to and then touch multipurpose feeder or the tray that contains the media type you want Touch Copy It 33 Copying mixed sized media You can place mixed sized original documents in the ADF and then copy them Depending on the paper size loaded in the trays the scanner will print on the same size media or scale the document to fit the media in the tray Example 1 the MFP has two paper trays one tray loaded with letter and the other with legal paper A document mixed with letter and legal pages needs to be copied 1 2 3 4 5 6 Place the o
108. or loading a 250 sheet tray or 500 sheet tray are the same Note The steps for loading a 2000 sheet drawer are different than the steps for loading a 250 sheet tray or 500 sheet tray To load print media Note Do not remove a tray when a job is printing or when the control panel green indicator light is blinking Doing so may cause a jam 1 Remove the tray from the MFP and place it on a flat level surface 2 Squeeze the side guide tab and slide the guide to the outer edge of the tray 3 Squeeze the rear guide tab and slide the guide to the correct position for the size media you are loading 79 4 Flex the sheets back and forth to loosen them then fan them Do not fold or crease the print media Straighten the edges on a level surface Size indicators 80 5 Place the print media in the tray Note Paper must be loaded differently in the trays depending on the options you have installed e Print side facing down for simplex single sided printing e Print side facing up for duplex printing Note Do not fill paper above the load line Overfilling the tray may cause jams 6 Squeeze the side guide tab and slide the guide toward the inside of the tray until it lightly rests against the edge of the media 81 7 Insert the tray into the MFP 82 Setting the Paper Type and Paper Size After setting the Paper Type and Paper Size to the correct values for the type
109. ormation that can help prevent jams from occurring You have loaded too much Make sure the stack of paper you load does not paper or too many envelopes exceed the maximum stack height indicated in the tray or on the multipurpose feeder Guides in the selected tray are Move the guides in the tray to the correct position not set to the appropriate position for the size paper loaded The paper has absorbed Load paper from a fresh package moisture due to high humidity Store paper in its original wrapper until you load it See Storing print media for more information The pick rolls may be worn Replace the pick rolls See Ordering pick rollers for more information The Paper Jam You have not pressed Clear the entire paper path and then press message remains Continue or have not cleared Continue after you remove the the entire paper path jammed paper See for more information The page that jammed Jam Recovery in the Setup Set Jam Recovery to Auto or On does not reprint after menu is set to Off you clear the jam See the Menus and Messages Guide for more information Blank pages feed into An incorrect media type is Load the correct type media for your print job or the output bin loaded in the tray being printed change the Paper Type to match the type of media from loaded See the Menus and Messages Guide for more information Original documents The guides are not adjusted Adjust the guides toward t
110. orts e This product uses a laser CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure e This product uses a printing process that heats the print media and the heat may cause the media to release emissions You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions e This product contains mercury in the lamp lt 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org This symbol indicates the presence of a hot surface or component CAUTION To reduce the risk of injury from a hot component allow the surface to cool before touching Mercury statement This product contains mercury in the lamp lt 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org Static sensitivity notice Warning This symbol identifies static sensitive parts Do not touch in the areas near these symbols without first touching the metal frame of the printer Contents B07 Chapter 1 Learning about the MFP cccseceeseceeseeeneeeeees 9 dent
111. ostfach 1560 63115 Dietzenbach Physical address Lexmark Deutschland GmbH Max Planck StraBe 12 63128 Dietzenbach Phone 0180 564 56 44 Product Information Phone 01805 00 01 15 Technical Support E mail internet lexmark de Model Model lt courier body gt l Model lt courier body gt ll Machine types 7002 101 7002 102 7002 111 7002 112 7002 001 7002 011 7002 012 7002 002 and machine types 4542 001 4542 002 4542 011 4542 012 4542 101 4542 102 4542 111 and 4542 112 The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 1 meter average sound pressure dBA 184 ENERGY STAR ENERGY STAR Waste from Electrical and Electronic Equipment WEEE directive us The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products If you have further questions about recycling options visit the Lexmark Web site at www lexmark com for your local sales office phone number The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products If you have further questions about recycling options please contact the place where you bought your MFP Laser advisory label A laser notice label may be affixed to this MFP LUOKAN 1 LASERLAITE VAROITUS L
112. ppears Touch Scan to USB drive Enter the name of the file Select your scan settings oO oa Q Touch Scan It Scanning tips The following tips may improve the MFP scanning quality For additional information or to solve scanning problems see Solving scan quality problems Question When should use Text e Text mode should be used when text preservation is the main goal of the mode scan and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when scanning an original document that Text Photo mode contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo Photo mode should be used when scanning photos printed on a laser mode printer or taken from a magazine or newspaper 67 Q Printing a CTTTEECTETETIJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ This chapter covers information about sending a job to print printing confidential jobs canceling a print job printing a menu settings page a font list and a directory list This chapter also provides information on printing folio and statement size media For tips on paper jam prevention and print media storage see Avoiding jams and Storing print media Sending a job to print An MFP driver is software that lets your
113. properly Touch Caller ID Touch FSK or DTMF Solving option problems lf an option does not operate correctly after it is installed or if it quits working e Turn the MFP off wait for about 10 seconds and turn the MFP on If this does not fix the problem unplug the MFP and check the connection between the option and MFP e Print the menu settings page and check to see if the option is listed in the Installed Options list If the option is not listed reinstall it See Printing the menu settings page for more information e Make sure the option is selected in the software application you are using The following table lists MFP options and suggested corrective actions for related problems If the suggested corrective action does not fix the problem call your service representative Option Action Drawers Make sure the connection between drawers 250 sheet drawer 500 sheet drawer or 2000 sheet drawer or the connection between a drawer and a duplex unit or the MFP is secure Make sure the print media is loaded correctly See Loading standard trays and optional trays for more details Duplex unit Make sure the connection between the duplex unit and the MFP is secure If the duplex unit is listed on the menu settings page but print media jams when it enters or exits the duplex unit the MFP and duplex unit may not be properly aligned Make sure the duplex front access cover is securely installed Envelope feeder Make su
114. quipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt e The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN Using this product in Germany This product requires a German billing tone filter Lexmark part number 14B5123 to be installed on any line which receives metering pulses in Germany Metering pulses may or may not be present on analog lines in Germany The subscriber may request that metering pulses be placed on the line or can have them removed by calling the German network provider Normally metering pulses are not provided unless specifically requested by the subscriber at the time of installation Using this product in Switzerland This product requires a Swiss billing tone filter Lexmark part number 14B5109 to be installed on any line which receives metering pulses in Switzerland The Lexmark filter must be used as metering pulses are present on all analog telephone lines in Switzerland 183 Noise emission levels German GS mark notice Model X642e Machine types 7002 003 7002 004 7002 005 7002 006 Mailing address Lexmark Deutschland GmbH P
115. r electrical surges This equipment uses CA11A telephone jacks 182 Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to the Telecom s 111 Emergency Service This equipment may not provide for the effective hand over of a call to another device connected to the same line This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Some parameters required for compliance with Telecom s telepermit requirements are dependent on the equipment associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications e There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and e The e
116. r more information or detailed instructions select one of the following Entering the FTP address Using the address book Using a shortcut number FTP tips Entering the FTP address Place the original document in the automatic document feeder facing up short edge first Touch FTP Enter the FTP address Touch Send It Aa Q N Using a shortcut number Place the original document in the automatic document feeder facing up short edge first Touch FTP Press and then enter the FTP shortcut number Touch Send It Aa WD N 60 Using the address book oOo a A Ww N Place the original document in the automatic document feeder facing up short edge first Touch FTP Touch Search Address Book Enter name or part of the name you are searching for and then touch Search Touch the name that you want to add to the To field Touch Send It Creating shortcuts Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP you can create a permanent FTP destination and assign a shortcut number A single shortcut number or a multiple number shortcut can be created There are two methods for creating shortcut numbers from a computer or from the MFP touch screen From a computer 1 Enter the IP address of the MFP in the URL field address bar of your Web browser If you do not know the IP address see your system support person Click Configuration in the l
117. r stability You must use either a printer stand or printer base if using a 2000 sheet drawer Certain other configurations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters 89 Loading the envelope feeder The optional envelope feeder can accept a variety of envelope sizes However the envelope feeder must be adjusted correctly to ensure trouble free printing To load the envelope feeder 1 Adjust the envelope support for the length of envelope you are loading e Fully closed pushed in toward the MFP for short envelopes e Extended to the middle position for medium length envelopes e Fully open extended to its full length for long envelopes Warning Do not place objects on the envelope feeder Avoid pressing down on it or applying excessive force 2 Lift the envelope weight back toward the MFP It stays in place 3 Slide the width guide to the far right 90 4 Flex a stack of envelopes back and forth and then straighten the edges on a level surface Press down the corners to flatten them Fan the envelopes This prevents the edges of the envelopes from sticking together and helps them feed properly 5 Load the stack of envelopes flap side down with the stamp area and the flap on the left The end of the envelopes with the stamp area enters the envelope feeder first Let the envelopes at the bottom of the stack slide into
118. re additional furniture for stability You must use either a printer stand or printer base if KAN using a 2000 sheet drawer Certain other configurations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters 4 If you have an optional 2000 sheet feeder open the front door press the elevator button to lower the tray remove the jam and make sure the stack of print media is neat and aligned 152 5 Touch Continue Elevator button J CAUTION Floor mounted configurations require additional furniture for stability You must use either a printer stand or printer base if eN using a 2000 sheet drawer Certain other configurations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters 153 200 and 201 Paper Jam Remove Cartridge 1 Push the release latch and lower the multipurpose feeder 2 Push the release latch and open the top front cover CAUTION The inside of the MFP may be hot Allow the MFP to cool A before touching any internal components 3 Lift and pull the print cartridge out of the MFP Warning Do not touch the photoconductor drum on the underside of the cartridge Use the cartridge handle whenever you are holding the cartridge 4 Place the print cartridge aside Note Do not leave the cartridge exposed to
119. re the connection between the envelope feeder and the MFP is secure Make sure the Paper Size setting is correct in both the Paper menu and in the software application Make sure the envelopes are loaded correctly See Loading the envelope feeder for more details Flash memory Make sure flash memory is securely connected to the MFP system board 165 Action Internal print e Make sure the internal print server also called an internal network adapter or INA is server securely connected to the MFP system board e Make sure you are using the correct cable that it is securely connected and the network software is correctly set up See the drivers CD that shipped with the MFP for more details Large capacity see Solving 2000 sheet drawer problems feeder 2000 sheet drawer MFP memory Make sure MFP memory is securely connected to the MFP system board 166 Solving 2000 sheet drawer problems Problem Solution The elevator tray does not raise when the Check the following loading door is closed or the elevator tray does not lower when the door is opened and the elevator button is pushed The MFP is properly attached to the 2000 sheet drawer The MFP is powered on The power cord is plugged firmly into the back of the 2000 sheet drawer The power cord is plugged into an outlet The outlet has power The elevator tray lowers unexpectedly Check to see if the MFP is out of print media or has a jam More than one shee
120. ressing next and then entering the recipient s shortcut number or address Touch E mail It Using the address book 1 ao fF OO N Place the original document facing up in the automatic document feeder or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF Touch E mail Touch Search Address Book Enter the name or part of the name you are searching for and then touch Search Touch the name that you want to add to the To field You can enter additional recipients by pressing next and then entering the recipient s address or shortcut number or searching the address book Touch E mail It 41 E mailing to a profile 1 ao fF OO N Place the original document facing up in the automatic document feeder or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF Touch Held Jobs Touch Profiles Select your e mail destination from the profile list Touch E mail It Adding e mail subject and message information omy 1 O O ON O OA A Q N Place the original document facing up in the automatic document feeder or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF Touch E mail Touch Options Touch Subject Enter the e mail subject Touch Done Touch Message Enter an e mail message Touch Done Touch E mail It 42 Changing the output file type 1 ao fF OO N Place the original doc
121. right arrow button to scroll right to e Reach an increased value shown by an illustration e See a full text field on the right Touch the down arrow to move down to the next item in a list such as a list of menu items or values The down arrow does not appear on a screen with a short listing It only appears if the entire listing cannot be seen on one screen On the last screen of the listing the down arrow is gray to indicate that it is not active since the end of the list appears on this screen Touch the up arrow to move up to the next item in a list such as a list of menu items or values When on the first screen presented with a long list the up arrow is gray to indicate that it is not active On the second screen needed to show the rest of the listed item the up arrow is blue to show that it is active This is an unselected radio button 23 Button Button name Selected radio button Function or description This is a selected radio button Touch a radio button to select it The radio button changes color to show it is selected In Other touch screen buttons the only paper size selected is Letter Touch the Back button to return to the previous screen and no settings are saved on the screen where it was touched unless you have selected a radio button previously 24 Other touch screen buttons Button Button name Function or description Cancel Touch Cancel to cancel an action or a selection Touch to
122. riginal document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch Copy From and then touch Mixed Sizes Touch Copy To and then touch Auto Size Match Touch Copy It The scanner will identify the different size pages as they scan and then print them on the correct size paper Example 2 the MFP has one paper tray loaded with letter size paper A document mixed with letter and legal pages needs to be copied 1 2 3 4 5 Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch Copy From and then touch Mixed Sizes Touch Copy It The scanner will identify the different size pages as they scan and then scale the legal size pages to print on letter size paper 34 Setting the duplex option Aa GW N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Copy Touch the button that looks the way you want your copies duplexed The first number represents sides of the original documents the second number represents sides of the copy For example select 1 gt 2 sided if you have 1 sided original documents and you want 2 sided copies Touch Copy It Reducing and enlarging copies Copies can be reduced to 25 of the original document size or enlarged to 400 of the original document size The default for Scale is
123. roperly positioned for the size of print media you have loaded Make sure the guides are not placed too tightly against the stack of print media If a jam occurs clear the entire media path See for more information Note If you have a recurring paper jam see Paper frequently jams 107 Installing and removing options QD NNa Installing input options After installing the drivers verify the computer recognizes your installed options by 1 Opening the Printers folder Right clicking on the new MFP printer and select Properties Selecting the tab that contains installable options This may be Install Options Device Settings Device or Options depending on your system 4 Adding the installed options Order of installation Floor mounted configurations require additional furniture You must use either a printer stand or printer base if using a 2000 sheet drawer a duplex unit and an input option or more than one input option If you purchased an MFP that scans copies and faxes you may need additional furniture More information is available on our Lexmark Web site at www lexmark com multifunctionprinters Install the MFP and any options you have purchased in the following order AN CAUTION If installing options after setting up the MFP turn the MFP off and unplug the power cord from the wall outlet before continuing e MFP stand or MFP base e 2000 sheet drawer e 250 sheet or 500 sheet drawer e Duplex uni
124. s When loading paper note the recommended print side on the paper package and load paper accordingly See Loading standard trays and optional trays Loading the multipurpose feeder or Loading the 2000 sheet drawer for detailed tray loading instructions Paper characteristics The following paper characteristics affect print quality and reliability We recommend that you follow these guidelines when evaluating new paper stock For detailed information see the Card Stock amp Label Guide located on the Lexmark Web site at www lexmark com The laser printing process heats paper to high temperatures of 230 C 446 F For Magnetic Ink Character Recognition MICR applications and for non MICR applications use only paper able to withstand these temperatures without discoloring bleeding or releasing hazardous emissions Check with the manufacturer or vendor to determine whether the paper you have chosen is acceptable for laser printers Weight The MFP can automatically feed paper weights from 60 to 176 g m 16 to 47 Ib bond grain long in the integrated and optional 500 sheet trays and paper weights from 60 to 135 g m 16 to 36 Ib bond grain long in the multipurpose feeder and optional 250 sheet trays Paper lighter than 60 g m 16 Ib might not be stiff enough to feed properly causing jams For best performance use 75 g m 20 Ib bond grain long paper When using paper narrower than 182 x 257 mm 7 2 x 10 1 in make sure the wei
125. s and values Allows for making selections within Copy Fax and so on Indicator light Gives information about the status of the MFP using the colors red and green Status Indicates Off MFP power is off Blinking MFP is warming up processing green data or printing a job Solid green MFP is on but idle Cnlid rad Nparatar intarviantinn ie roni irad Pound or number character Press this button e For a shortcut identifier e Within phone numbers For a Fax number with a enter it twice e From the home screen the Fax Destination List menu item E mail Destination List menu item or Profile List menu item to access shortcuts Dial Pause Press to cause a two or three second dial pause in a fax number The button only functions within the Fax menu or with fax functions Press from the home screen to redial a fax number When outside of the Fax menu fax function or home screen pressing Dial Pause causes an error beep When sending a fax in the Fax To field a Dial Pause press is represented by a comma Clear All When in the function menus such as Copy Fax E mail and FTP it returns all settings to their default values and then returns the MFP to the main function screen 0 9 Press these buttons to enter numbers when the Norec Pe ered oa enine LCD screen has a field that accepts the entry of keypad numbers Also use these buttons to dial phone numbers for faxes Note If a number
126. s see Printing from a USB flash memory device 161 Symptom Cause Solution Jobs do not print The MFP is not ready Make sure Ready or Power Saver appears on the display to receive data before sending a job to print The output bin is full Remove the stack of paper from the output bin The specified input Load paper in the tray tray is empty You are using the e Verify you are using the MFP driver associated with the wrong MFP driver or MFP are printing to a file If using a USB port make sure you are running Windows 98 Me Windows 2000 Windows XP or Windows Server 2003 and using a Windows 98 Me Windows 2000 Windows XP or Windows Server 2003 compatible MFP driver Your MarkNet Verify that you have properly configured the MFP for N8000 series internal network printing print server is not set l See the drivers CD or the Lexmark Web site for information up properly or is not connected properly Your print server is not set up properly or is not connected properly You are using the Make sure you are using a recommended interface cable wrong interface cable or the cable is not securely connected Held jobs do not print A formatting error has Print the job Only part of the job may print occurred Delete the job The MFP has Free up additional MFP memory by scrolling through the insufficient memory list of held jobs and deleting others you have sent to the MFP The MFP has received
127. s format http ip_address Click Configuration Under Other Settings click Security a Select an authentication method b Click Submit 4 Click the setup link for the authentication method previously selected in step a a Fill out the appropriate information for the environment b Click Submit 137 5 Click Function Access a Set the function authentication level for each function Select Off to prevent anyone from using a function b Click Submit Disabling the Driver to Fax menu item oOo a fF WwW N Make sure the MFP is on Press Menu on the control panel Touch Settings gt Fax Settings gt Analog Fax Setup gt Fax Send Settings Touch the down arrow Touch Driver to fax gt Off Touch Submit Setting a password before printing received faxes To prevent received faxes from being printed until a password is entered 1 ao fF OO N Open a Web browser In the address line enter the IP address of the MFP being configured using this format http jp_address Click Configuration Under Default Settings click Fax Settings gt Analog Fax Setup Scroll to Holding Faxes and click it Select Always On for Held Fax Mode 138 6 Define a Print Faxes Password in the field 7 Click Submit Releasing held faxes for printing 1 On the MFP touch screen control panel touch the Release Held Faxes button Note If the Release Held Faxes button appears as pale gray and the words appear faded on the
128. s the Home screen Use the Home screen buttons to initiate an action such as copy fax or scan to open the menu screen or to respond to messages Button Copy Status message bar Status Supplies Status Supplies Function Touch to access the Copy menus If the home screen is shown press a number to access the Copy menus too Touch to access the E mail menus It is possible to scan a document directly to an e mail address Shows the current MFP status such as Ready or Busy Shows MFP conditions such as Toner Low Shows intervention messages to give instructions on what the user should do so the MFP can continue processing such as Close door or insert print cartridge Appears on the LCD whenever the MFP status includes a message requiring intervention Touch it to access the messages screen for more information on the message including how to clear it 18 Button Function Touch to access the File Transfer Protocol FTP menus A document can be scanned directly to an FTP site Touch to access the Fax menus Cancel Jobs Open the Cancel Jobs screen If only one job is in the queue the button says Cancel Job The Cancel Jobs screen shows any of the following items under three headings on the screen which are Print Fax and Network print job copy job fax profile FTP e mail send Each heading has its own list of jobs shown in a column under it Each column can only show three jobs per screen Each
129. secure connections to the Web server within the print device To connect to the EWS more securely connect to the SSL port instead of the default HTTP port The SSL port connection will encrypt all Web server network communications between the PC and the MFP To connect to the SSL port 1 Open a Web browser 2 Inthe address line enter the IP address of the MFP being configured using the format https jp_address Supporting SNMPv3 Simple Network Management Protocol version 3 SNMPv3 protocol allows for encrypted and authenticated network communications It also lets the administrator select a desired level of security Prior to use at least one user name and password must be established from the settings page To configure for SNMPv3 through the EWS of the MFP 1 Open a Web browser In the address line enter the IP address of the MFP being configured using the format http jp_address Click Configuration Under Other Settings click Network Ports Click SNMP 140 SNMPv38 authentication and encryption has three levels of support Q1 6 No authentication and no encryption Authentication with no encryption Authentication and encryption Note The selected level serves as a minimum level of protection The MFP negotiates with the SNMPv3 requestor and a higher level of protection may be agreed upon and used by both Indicate the setting for each sub item as required for the network environment Click Submit Disa
130. securely in place Tab Round peg 112 Installing memory or option cards A You can customize the MFP memory capacity and connectivity by adding optional cards The instructions in this section help you install any of the following options If installing memory or option cards sometime after setting up the MFP turn the MFP off and unplug the power cord from the wall outlet before continuing e Memory cards MFP memory Flash memory e Firmware cards Bar Code IPDS and SCS TNe PrintCryption e Other options RS 232 serial interface card Parallel 1284 B interface card Ethernet 100BaseFX SC Ethernet 100BaseFX MTRJ 802g Wireless Adapter 113 Accessing the MFP system board You must access the MFP system board to install MFP memory flash memory a firmware card or an option card Note Use a Phillips screwdriver to remove the system board access cover 1 Push the release latch and lower the multipurpose feeder 2 Push both release latches and open the top front cover 114 and open the side door 3 Press both side door latches 4 Loosen ews on the shield but do not remove the six scr 115 5 Slide the shield to the right and then remove it 116 6 Set the shield aside Use the illustration to locate the connector for the card you want to install Option card connector Flash and firmware card conne
131. see Creating shortcuts Touch Fax It 50 Using the address book Aa Q N oO N O A Note If the address book feature is not enabled contact your system support person Place the original document in the automatic document feeder facing up short edge first Touch Fax Touch Search Address Book Using the touch screen keyboard enter the name or part of the name of the person for whom you d like to find a fax number Do not attempt to search for multiple names at the same time Touch Enter Touch the name to add it to the Fax to list Repeat steps 5 through 6 to enter additional destinations Touch Fax It Sending faxes from a computer Faxing from a computer lets you send electronic documents without leaving your desk This gives you the flexibility of faxing documents directly from software applications 1 2 oO oa Q From your software application click File gt Print From the Print window select your MFP and then click Properties Note In order to perform this function from your computer you must use the PostScript printer driver for your MFP Choose the Other Options tab and change Output format to Fax Click OK At the next screen click OK From the Fax screen enter the name and number for the fax recipient Click Send to send your job 51 Creating shortcuts Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax you c
132. service representative to order the repackaging kit Additional instructions for repackaging the MFP are provided in the repackaging kit 134 Administrative su Adjusting control panel brightness If you are having trouble reading your control panel display the LCD brightness can be adjusted through the Settings menu Brightness Turn the brightness knob located on the left side of the front panel up or down to the brightness level desired 135 Adjusting screen timeout To adjust the Screen Timeout seiting Make sure the MFP is on Press Menu on the control panel Touch Settings Touch General Settings Touch the down arrow until Screen Timeout appears oOo a A W N Touch the left arrow to decrease the time or touch the right arrow to increase the time The settings available range from 15 300 minutes Adjusting Power Saver To adjust the Power Saver setting Make sure the MFP is on Press Menu on the control panel Touch Settings Touch General Settings Touch the down arrow until Power Saver appears oOo a A WwW N Touch the left arrow to decrease the time or touch the right arrow to increase the time The settings available range from 2 240 minutes Configuring the MFP A variety of functions can be used to increase the level of Information Technology IT security for the device The following sections show how to configure these functions 136 Setting Password Protec
133. software application 95 Print media sizes continued Legend indicates support PA DA 4 4 Sees Sees olf J a q 6 re ie tier re Print ee size eee T C5 C5 Envelope 162 x 229 mm 162 x 229 mm 6 38 x 9 01 in 38 x 9 01 in Other Envelope 98 4 x 162 mm to 176 x 250 mm 3 87 x 6 38 in to 6 93 x 9 84 in 1 This size does not appear in the Paper Size menu until Tray Size Sensing is turned off See Printing folio and statement sizes for more information a 2000 sheet drawer option ss Envelope feeder option Multipurpose feeder ae Duplex unit option 2 This size setting formats the page for 215 9 x 355 6 mm 8 5 x 14 in unless the size is specified by the software application 96 Print media types 250 sheet drawer 500 sheet drawer Multipurpose feeder 2000 sheet drawer Duplex unit Output bin Print media pp lv lv CC SSS 2 S Tansparencies ee r Viytiabes o dr l r Paperiabels lw i l r Polyester iabe o dr l r Dual web and integrated labets fw Tw Tw r Paper labels for occasional printing only v v v i Printing label applications on the printer requires a special label fuser cleaner The label fuser cleaner is included with a special label cartridge for label applications See Ordering supplies for more information on obtaining a label fuser cleaner s s s sfsfsfs s 97 Print media weights Print media weight Integrated tr
134. t 108 e MFP CAUTION The MFP requires three people to lift it safely For information on installing an MFP stand MFP base or 2000 sheet drawer see the instructions included with the option 109 Installing a 250 sheet or 500 sheet drawer Optional drawers attach under the MFP and optional duplex unit The MFP automatically recognizes any drawer that is installed A drawer consists of a tray and a support unit The 250 sheet drawer and the 500 sheet drawer are installed the same way 1 Remove the tray from the support unit Remove all packing material and tape from both the Support unit and the tray Decals 2 Place the support unit on top of any previously installed drawers or the table or MFP cabinet where you plan to use the MFP The tab round peg and square holes on top of any drawer help you position the support unit so the edges are aligned properly Make sure the support unit is securely in place 110 3 Attach another optional drawer a duplex unit or the MFP You can attach a label to the trays to indicate the tray number Installing a duplex unit The duplex unit attaches under the MFP below the standard tray and above any drawers 111 Place the duplex unit on top of any installed drawers or the table or MFP cabinet where you plan to use the MFP The tab round peg and square holes on top of any drawer help you position the duplex unit so the edges are aligned properly Make sure it is
135. t feeder or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF Touch Copy Use the numeric keypad to specify the number of copies you want After entering the number of copies the touch screen will automatically change to the copy settings menu Change the copy options to meet your requirements Touch Copy It Using the scanner glass flatbed If using the scanner glass flatbed to make copies Aa WD N oO N O A Open the document cover Place the document facing down on the scanner glass flatbed Close the document cover Touch Copy or press Go on the numeric pad For Copy continue with step 5 For Go proceed with step 8 Set the number of copies Change the copy options to meet your requirements Touch Copy It Touch Scan Next if you have more pages to scan or touch Finish the Job if you are done Touching Finish the Job returns the MFP to the copy screen Touch Home when you are finished Understanding the copy screens and options Copy From Opens a screen where you can enter the size of the documents you are going to copy Touching any of the paper size icons on the follow on screen will make that your selection and return you to the Copy Options Screen 29 When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Copy To
136. t for the menus Apply an administrative password to restrict unauthorized users from making changes to the MFP configuration from either the control panel or the Embedded Web Server EWS Make sure the MFP is on Press Menu on the control panel Touch Settings Touch the down arrow and then touch Security Q A GW N Touch the down arrow and then touch Create Change Passwords gt Create Change Advanced Password 6 Enter and reenter a password of both alphabetic and non alphabetic characters The password must be a minimum of 8 characters Touch Submit Touch Settings gt Security gt Password Protect to view what configuration settings are protected by the Advanced Password Note Settings gt Security gt Password Protect and Settings gt Security gt Create Change Passwords gt Create Change User Password can be used to restrict access with a different password than the Advanced Password Use Settings gt Security gt Password Protect to select the menus that are accessible with both an Advanced Password and a User Password Note The Advanced Password and the User Password protect the menus on the touch screen control panel of the MFP and the Configuration section of the EWS pages Restricting Function Access The MFP supports a variety of methods for authenticating users prior to allowing access to functions 1 Open a Web browser In the address line enter the IP address of the MFP being configured using thi
137. t of print media is fed Remove the print media in the MFP paper path and check the or a sheet is fed improperly stack to ensure the print media has been loaded properly Be i sure to remove the top and bottom sheets of each ream of paper A jam occurs that is loaded Rubber feed rollers do not turn to advance Check the following print media e The power cord is plugged firmly into the back of the 2000 sheet drawer e The power cord is plugged into an outlet e The outlet has power Consistent misfeeds or jams in the drawer Try the following e Flex the paper e Turn the print media over Check the following Drawer is properly installed Print media is loaded correctly Print media is not damaged Print media meets specifications Guides are positioned correctly for the print media size selected Service messages A service message indicates an MFP failure that may require service Turn the MFP off wait about 10 seconds and then turn the MFP on If the error recurs write down the error number the problem and a detailed description Call for service 167 Solving paper feed problems Symptom Cause Solution Paper frequently jams You are using paper that does Use recommended paper and other specialty not meet the MFP media specifications See the Card Stock amp Label Guide available on our Lexmark Web site at www lexmark com for detailed specifications See Avoiding jams for inf
138. t tray 81 85 89 letterhead copying 32 Lexmark Authorized Supplies Dealers 124 light indicator 15 linking 93 trays 93 load line 81 86 loading print media card stock 79 envelopes envelope feeder 90 letterhead input tray 81 85 89 paper input tray 79 multipurpose feeder 83 transparencies input tray 79 M Macintosh 71 72 74 76 78 103 172 maintaining the MFP 124 maintaining the printer ordering a print cartridge 127 margin shift 31 maximum stack height 85 Menu button 16 menus preventing access 138 setting Password Protect 137 Menus See individual menus mercury statement 3 mixed sizes copying 34 models 10 multipurpose feeder closing 87 guidelines 83 icons 83 print media loading 85 transparencies 85 multipurpose feeder copying 33 N notice edition 2 numeric keypad 15 nup printing 31 O operator panel brightness 135 contrast 135 options email 46 ordering print cartridge 127 P paper characteristics 101 supported media 94 understanding 94 unsatisfactory 101 weight 101 paper saver 31 paper saving 37 189 paper tray adjustment 79 paper unacceptable 101 password Print Faxes Password 138 setting Print Faxes Password 138 Password Protect setting for the menus 137 photoconductor kit recycling 131 pick pad 130 pick rollers 130 PIN entering at the MFP 75 entering from the driver 73 for confidential jobs 73 ports disabling 143 Pound button 15 Power Saver adjusting 136 pri
139. tcuts to fax your documents using a shortcut Aa GW N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Fax Enter the fax number using the numbers on the touch screen or keypad Add recipients by touching next and then entering the recipient s telephone number or shortcut number or search the address book Note To place a two second dialing pause within a fax number use the Dial Pause button The dial pause will appear as a comma in the Fax to box Use this feature if you need to dial an outside line first Touch Fax It Using fax destination shortcuts Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine You can assign shortcut numbers when creating permanent fax destinations Permanent fax destinations or speed dial numbers are created in the Manage Destinations link located under the Configuration tab on the Web page A shortcut number 1 99999 can contain a single recipient or multiple recipients By creating a group fax destination with a shortcut number you can quickly and easily fax broadcast information to an entire group 1 Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Fax Press followed by the shortcut number on the keypad or touch Next Number to enter another address For information on creating shortcut numbers
140. te Darkness Adjusts how light or dark your copies will turn out in relation to the original document Printed Image Copies halftone photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images For original documents that are a mixture of text line drawings or other graphics leave Printed Image off Sides Duplex Prints copies on 1 or 2 sides makes 1 sided copies simplex of 1 sided originals or 2 sided copies duplex from 1 sided original documents Note For 2 sided output you must have a duplex unit attached to your printer Collate Keeps the pages of a print job stacked in sequence particularly when printing multiple copies of the document The default setting for Collate is on the output pages of your copies will be ordered 1 2 3 1 2 3 1 2 3 If you want all the copies of each page to remain together turn Collate off and your copies will be ordered 1 1 1 2 2 2 3 3 3 Options Opens a screen to change Paper Saver Advanced Imaging Separator Sheets Margin Shift Edge Erase Date Time Stamp Overlay Content or Advance Duplex settings 30 Paper Saver Takes two or more sheets of an original document and prints them together on the same page Paper Saver is also called N up printing The N stands for Number For example 2 up would print two pages of your document on a single page and 4 up would print four pages of your docume
141. te Macintosh computer users should make sure the job lines per inch lpi setting is not set too high in the software application 172 Problem Action Characters have jagged or Change the Print Resolution setting in the Quality menu to 600 dpi 1200 uneven edges Image Q 1200 dpi or 2400 Image Q e Enable Enhance Fine Lines See the tables on page 175 for more settings information If using downloaded fonts verify the fonts are supported by the MFP the host computer and the software application Verify the print media type and print tray type settings match Verify you are using the correct MFP drivers Verify the environment is 16 to 32 degrees C 60 to 90 F Part or all of the page is Check the print cartridge to see if it is installed correctly printed in black m The job prints but the top Make sure the Paper Size setting in the Paper menu is correct and side margins are e Make sure the margins are set correctly in your software application incorrect sso DEF Ghost images appear e Make sure the Paper Type setting in the Paper menu is correct e Verify the environment is Class B e Replace the charge rolls e Replace the print cartridge Some of the print is cut off Move the guides in the tray to the proper positions for the size loaded on the sides top or bottom of the media Print is skewed or inappropriately slanted Transparency print quality Use only transparencies recommended by
142. ter You can print additional copies as long as the job remains stored in memory Note Repeat Print jobs are automatically deleted from MFP memory when the MFP requires extra memory to process additional held jobs Windows 1 From a word processor spreadsheet browser or other application select File gt Print Click Properties If there is no Properties button click Setup and then click Properties Depending on the operating system you may have to click the Other Options tab and then click Print and Hold Note If you have difficulty finding Print and Hold gt Held Jobs click Help and see the topic Held Jobs or Print and Hold then follow the driver instructions 4 Select the type of held job you want and then send your job to the MFP Go to the MFP when you are ready to retrieve your confidential print job and follow the At the MFP steps Macintosh 1 From a word processor spreadsheet browser or other application select File gt Print 2 Inthe Copies amp Pages or General pop up menu select Job Routing a When using Mac OS 9 if Job Routing is not a choice on the pop up menu select Plug in Preferences gt Print Time Filters b Turn down the disclosure triangle to the left of Print Time Filters and select Job Routing c Inthe pop up menu select Job Routing 3 Inthe radio group select the type of held job you want enter a user name and then send your job to the MFP Go to the MFP when you are ready to retrie
143. ter the next recipient s fax number Touch Save as Shortcut Enter a unique name for the shortcut Verify the shortcut name and number are correct and then touch OK lf the name or number is incorrect touch Cancel and reenter the information Touch Fax It 53 Understanding fax options Original Opens a screen where you can choose the size of the documents you are going to fax e Touching any of the paper size buttons on the follow on screen will make that your selection and return you to the Fax Options Screen e When Original Size is set to Mixed Sizes you can scan different size original documents letter and legal size pages They will be scaled automatically to fit the selected output media size Content Used to select the type of document you are scanning for example Text Text Photo or Photo Content affects the quality and size of your scan by selecting how the scanner will handle the information on the original document e The Text setting will emphasize sharp black high resolution text against a clean white background The Text Photo setting is used when the original documents are a mixture of text and graphics or pictures e The Photo setting tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Sides Informs the MFP
144. the mode fax and preserving images copied from the original document is not a concern Text is best used for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode should be used when faxing an original document that Text Photo mode contains a mixture of text and graphics Text Photo is best used for magazine articles business graphics and brochures When should use Photo Photo mode should be used for faxing photos printed on a laser printer mode or taken from a magazine or newspaper 57 Fax setup When you first turn on the MFP or if the MFP has been off for an extended time Set clock will appear Additionally many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page or on the first page of the transmission e Date and time date and time fax is sent e Station name identification of the business other entity or individual sending the message e Station number telephone number of the sending fax machine business other entity or individual Note See Electronic emission notices and Other telecommunications notices for FCC information There are two methods to enter your fax setup information They are e manually entering the information through the MFP control panel or e using your browser to access the MFP IP address and then entering the Configure menu Note
145. the MFP manufacturer is poor e Make sure the Paper Type setting in the Paper menu is set to Transparency 173 174 The Quality menu control panel options can be adjusted to help improve print quality Menu selection Purpose Values Print Resolution To select printed output resolution 600 dpi 1200 Image Q 1200 dpi 2400 Image Q Toner Darkness Lightens or darkens printed output 1 8 is the default setting and alters toner consumption Select a lower number to lighten the printed output or save toner Brightness Adjusts the gray value of printed 6 6 0 is the default setting graphics and pictures T Values marked by an asterisk are the factory default settings In addition the Enhance Fine Lines and Gray Correction options can be enabled to improve print quality These settings are available on the driver and on the MFP Embedded Web Server EWS interface For more information about these options see the driver Help Driver option Purpose Valuest Enhance Fine Lines A selection to enable a print mode On In the driver enable the check box preferable for certain files Off In the driver disable the check containing fine line detail such as box architectural drawings maps electronic circuit diagrams and flow charts Gray Correction Automatically adjusts the contrast In the driver enable the check box enhancement applied to images In the driver disable the check Dox T Values marked
146. the envelope feeder slightly more than the ones at the top of the stack Warning Never use envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the MFP Note When you load envelopes do not exceed the maximum stack height Use the stack height label as a guide for the correct stack height when loading Do not try to load more envelopes indicated by the stack height label overloading can cause jams 91 6 Slide the width guide to the left until it lightly touches the stack Make sure the envelopes do not buckle 7 Lower the envelope weight to touch the stack 8 Set the Paper Size and Paper Type for the envelope feeder to the correct value for the print media you loaded See Setting the Paper Type and Paper Size for more information 92 Linking trays Tray linking enables the automatic linking feature for trays when you load the same size and type of print media in multiple sources The MFP automatically links the trays when one tray is empty print media feeds from the next linked tray For example if you have the same size and type of print media loaded in tray 2 and tray 4 the MFP selects print media from tray 2 until it becomes empty and then the MFP automatically feeds print media from the next linked tray tray 4 By linking all trays standard and optional you effectively create a single source with a capacity of up to 4 100 sheets M
147. ting media 33 Sending a job to print 68 separator sheets 31 setting collation 36 settings dark 30 light 30 sheets separator 31 shortcut 44 shortcuts 50 creating 52 61 multinumber 52 61 single 52 61 side guide 79 Simple Network Management Protocol security 140 SNMPv1 disabling 141 SNMPv2 disabling 141 Start button 16 Static sensitivity notice 3 status message bar 18 Stop button 16 supplies label fuser cleaner 130 maintenance kit 129 print cartridge 127 recycling 131 T time stamp 31 toner cartridge recycling 131 transfer roller 130 transparencies loading input tray 79 transparencies copying 32 tray linking 93 tray selection 33 troubleshooting settings software application overrides 14 U USB Direct interface 69 191 USB flash memory device 69 V verify print 75 W weight paper 101 width guide 79
148. tions require additional furniture for stability You must use either a printer stand or printer base if KAN using a 2000 sheet drawer Certain other configurations also must have a printer stand or printer base More information is available on our Lexmark Web site at www lexmark com multifunctionprinters Scanner Standard output bin Control panel 4 Multipurpose feeder 5 Tray 1 integrated tray or standard tray Duplex unit e Tray 2 500 sheets 13 Understanding the MFP control panel MFP and scanner settings can be changed several ways through the MFP control panel the software application in use the print driver MarkVision Professional or the Web pages Settings changed from the application or print driver apply only to the job being sent to the MFP Changes made to print fax copy and e mail settings from an application override changes made from the control panel If a setting cannot be changed from the application use the MFP control panel MarkVision Professional or the Embedded Web Server EWS pages Changing a setting from the MFP control panel MarkVision Professional or the Web pages makes that setting the user default The MFP control panel consists of O 3 2O O gt BOO yY o Q o 7 8 14 Callout Control panel item Function A liquid crystal display LCD which shows home screen buttons menus menu item
149. transmission log or transmission error log Scan Preview Displays the image before it is included in the fax When a page is scanned the scanning is paused and a preview image appears Note Scan Preview is not supported on all models Edge Erase Eliminates smudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the area selected leaving nothing printed on that portion of the paper Changing the fax resolution N OO O FP WD N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Fax Enter the fax number Touch Options Touch the button that represents the resolution you want Touch Fax It Adjusting the Darkness setting oOo a A WwW N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Fax Enter the fax number Touch Options Touch the left Darkness arrow to reduce the darkness of the fax or touch the right Darkness arrow to increase the darkness of the fax Touch Fax It 55 Sending a fax at a later time N O O FP WO N Place the original document in the automatic document feeder facing up short edge first Adjust the paper guides Touch Fax Enter the fax number Touch Options Touch Advanced Options Touch D
150. ucing and enlarging COPIES cceecessceeseeseceeeceeeceaeecueeeeceseeeseeeeeeeneess 35 ACIUSTING CODY GUAY siiuisccsrascicuncuacinSanyetasweueamar suuwaremnrediuaasincgarbin Gasneoaiuaacoes 36 Setting collation OPTIONS eee ccceccccceecceeeeeeceeeeeeeeeeseeeeseeeeseeeessueeeseeeesaeees 36 Placing separator sheets between copies cccecceceseeceeeeeeeeeeseeeeeneeeaeenes 37 Setting paper SAVING OPTIONS cece ceeccceeecseeeeeeeceeceeueeseeeseeeesaeeseueeseeessees 37 Placing the date and time at the top of each page ss nsnnnennnnennnnnrennsnnnneenns 38 Placing an overlay message on each page ccececeeeseeeeeeeteeeeeeeeeeeeeeeeaeeens 38 Canceling a copy job cece cecccecceseeeceeeeceeeceeeeceeeeceeeesueeseeeseeeeseessueeseeesaeees 38 GODY IDS aer OA iekaeonbodenetbaanseaieodan 39 Chapter 3 mic eer ener re ere nen a 40 Entering an e mail ACCESS oo ecceeccsecsseecneecseeseeeseesaeteeutessecsseesseeeeeeeneeas 41 Using a SNOnCUCNUMDOT srera Ei 41 Using the address bOOk n nannnnnnnnonnnnnnnennnnnnnrsrnnnnnnrernnnrrnnrerernrrnrererererrerennee 41 E mailing to a profile 2 0 cceecccseeeeeeeeeeeeeeeeee cess eeseeeesaeeseeeeseeeeneeesneeneeeeas 42 Adding e mail subject and message information ccccseeeseeeeeeeeeeeeeneeeens 42 Changing the output file type cece ceecccececeeeeceeeeee cess eeseeeesaeeseueeseesaaees 43 E mailing color documents csicsicscrusaicnceciccoubanneta
151. uermeneadeisunciakountvadaentnatiatseentances 43 Creating an e mail shortcut cc ccccceccccceeeeceeeeeeeeeeeceueeeseeseseueeeseeeeseneeenaeees 44 Creating an e mail profile ccc cccccsscccceeeeceeeeecceececeueecseusecneeeseeeessnseesaeees 45 Canceling an e mail sensiwerealsneonaeusasidanucebes oysmurisuunteesbate swmeeedadeoaseresantbinceastans 45 Understanding e mail options ccccceceeeceeeeeeeeeeeeeeeeeeeeeeeseeeeseeeaeesaeeeaeeeaes 46 E mail server setup sidvicivcocandianicnsndivsidivesntariadeaviiandoinanviaveaawsdovbinabeianavisdaruvnces 47 AQS DOOK SOUD cerie r si crahese ts eneatetunbesiat ear ateresiasiea toe 47 EA al TOS cxenieareadcnin nent E E Gan eitaxcmianwesineatenin 48 RPS ee FAXING rege cseapetercawebyse euwaee eres cueseceveeenseseuestavevenaseneveers ee 49 SENGING QIK E E E E 50 Using fax destination shortcuts cc ceccceeceeeeeeeeeeseeeeeeeeeeeeeeeeeeeueeseeesaeeenees 50 Using the address DOOK wisiccissanoscesuanteandshicowidaaiensesastanctiiecuienaaniduiensinotiawmeutnates 51 Sending faxes from a computer ccccccsececcseeeeeeeecceeeeeeeeeeeeeeeeaeeeesseeeeaeees 51 Oreating SIO GUNG serrer rana eit Ere REEE EE EEOAE 52 Understanding fax options ccccccccssececseeseeeeseeseeseeseesenseeeeseesensecseeseeesees 54 Changing the fax resolution cccccseececeeeeceeeeeceeeecseeeceueesseeeeeseeeeseneeeneeees 59 Adjusting the Darkness setting ccccccceeeeeeeeeeeee
152. ument facing up in the automatic document feeder or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF Touch E mail Enter an e mail address Touch Options Touch the button that represents the file type you want to send e PDF This creates a single file with multiple pages viewable with Adobe Reader Adobe Reader is provided free by Adobe at http www adobe com e TIFF Creates multiple files or a single file If Multi page TIFF is turned off in the Configuration menu then TIFF saves one page in each file The file size is usually larger than an equivalent JPEG e JPEG Creates and attaches a separate file for each page of the original document and is viewable by most Web browsers and graphics programs Touch E mail It E mailing color documents J O a A W N Place the original document facing up in the automatic document feeder or facing down on the scanner glass flatbed Adjust the paper guides when using the ADF Touch E mail Enter an e mail address Touch Options Touch Color Touch E mail It 43 Creating an e mail shortcut From a computer 1 2 Enter the IP address of the MFP into the URL field address bar of the Web browser Click Configuration in the left frame and then click Manage Destinations in the right frame Note You may be asked to enter a password If you do not have an ID and password obtain one from your system support person Cli
153. vance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this equipment for repair or warranty information contact Lexmark International Inc at www Lexmark com or your Lexmark representative If you experience trouble with this equipment for repair or warranty information contact your point of purchase If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment contains no user serviceable parts For repair and warranty information contact Lexmark International Inc For repair and warranty information contact your point of purchase See the previous paragraph for contact information Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information lf your home has specially wired alarm equipment connected to the teleph
154. ve your confidential print job and follow the At the MFP steps 76 At the MFP 1 Touch Held Jobs 2 Touch your user name Note A maximum of 500 results can be displayed for held jobs If your name does not appear touch the down arrow until your name appears or touch Search lt your name gt if you have a large number of held jobs in the MFP 3 Touch the job you want to print Touch the down arrow or touch Search lt your name gt if you have a large number of held jobs in the MFP 4 Touch Print or touch to input the number of copies and then touch Print Note You can also choose to Print All or Delete All Printing on specialty media Media is paper card stock transparencies labels and envelopes The last four are some referred to as specialty media Follow these instructions to print on specialty media 1 Load the media as specified for the tray being used See Loading standard trays and optional trays for help 2 From the MFP control panel set the Paper Type and Paper Size according to the media you loaded See Setting the Paper Type and Paper Size for help 3 From the computer software application set the paper type size and source according to the media you loaded Windows a From a word processor spreadsheet browser or other application select File gt Print b Click Properties or Options Printer or Setup depending on the application to view the MFP driver settings c Click the Paper ta
155. wing types of documents Portable Document Format PDF pdf file Joint Photographic Experts Group JPEG jpeg or jpg file Tagged Image File Format TIFF tiff or tif file Graphics Interchange Format GIF gif file Basic Multilingual Plane BMP bmp file Portable Network Graphics PNG png file PiCture eXchange PCX pcx file PC Paintbrush File Format dcx file Printing a document from a USB flash memory device is similar to printing a held job Note You cannot print encrypted files or files without printing permissions We recommend using the following tested and approved USB flash memory devices in the 256 MB 512 MB and 1 GB sizes Lexar JumpDrive 2 0 Pro SanDisk Cruzer Mini Other USB flash memory devices must Be compatible with the USB 2 0 standard Support the Full Speed standard as well Devices only supporting USB low speed capabilities are not supported Use the FAT file system Devices formatted with NTFS or any other file systems are not supported 69 To print from a USB flash memory device 1 Make sure the MFP is on and Ready or Busy appears 2 Insert a USB flash memory device into the USB direct interface Note If you insert the memory device when the MFP requires attention such as when a paper jam has occurred the MFP ignores the memory device 3 Touch the arrow next to the document you want to print A screen asking the number of copies to be printed will appear
156. x unit It button and then select Printer lets you print on both sides of a sheet of paper Settings gt Finishing Menu Use your software application Lets you examine the first copy of a multiple copy job to be or MFP driver to send a Verify sure it is satisfactory before you print the other copies If the Print job job is unsatisfactory you can cancel the job See Printing and deleting held jobs for more information about a Verify Print job Ordering supplies To order supplies in the U S contact Lexmark at 1 800 539 6275 for information about Lexmark Authorized Supplies Dealers in your area In other countries or regions visit the Lexmark Web site at www lexmark com or contact the place where you purchased the MFP To order supplies contact the place where you bought the MFP for more information Ordering a print cartridge When the 88 Toner is low message appears or when you experience faded print remove the toner cartridge Firmly shake it side to side and front to back several to redistribute the toner then 126 reinsert it and continue printing Repeat this procedure multiple until the print remains faded When the print remains faded replace the print cartridge Have a new cartridge available when the current one no longer prints satisfactorily The recommended print cartridges specifically designed for the MFP are Average cartridge Part number Description yield For the USA and Canada X644A11A
157. xists Touch Status Supplies to see the current status Menus A number of menus are available to make it easy for you to change MFP settings or print reports To access the menus and settings press Menu on the control panel When a value or setting is selected and saved it is stored in MFP memory Once stored these settings remain active until new ones are stored or the factory defaults are restored Note Settings chosen for faxing scanning e mailing copying and settings for printing from the application may override the settings selected from the control panel The following diagram shows the touch screen menu index and the menus and items available under each menu For more information about menus and menu items see the Menus and Messages Guide on the drivers CD Paper Menu Default Source Paper Size Type Configure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Universal Setup Reports Menu Settings Page Device Statistics Shortcut List Fax Job Log Fax Call Log E mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory Manage Shortcuts Manage Fax Shortcuts Manage E mail Shortcuts Manage FTP Shortcuts Manage Profile Shortcuts 27 Network Ports TCP IP IPv6 E mail Server Setup Wireless Standard Network Network lt x gt Standard USB USB lt x gt Standard Parallel Parallel lt x gt Serial lt x gt
158. y and size of your scanned file Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Tells the MFP the color of the original documents You can select Gray BW Black and White or Color Original Size Opens a field where you can select the size of the document you are going to scan Orientation Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation Darkness Adjusts how light or dark your scanned documents will turn out Resolution Adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan the original document Image resolution can be decreased to reduce the file size 66 Scanning to a USB flash memory device 1 Place the original document in the automatic document feeder ADF facing up or on the scanner glass flatbed facing down Adjust the paper guides when using the ADF 2 Insert the USB flash memory device into the USB direct interface on the front of the MFP The Held Jobs screen a
159. y cause labels to peel off during printing resulting in a jam Partial sheets also contaminate the MFP and your cartridge with adhesive and could void the MFP and cartridge warranties e Use labels that can withstand temperatures of 230 C 446 F without sealing excessive curling wrinkling or releasing hazardous emissions e Do not print within 1 mm 0 04 in of the edge of the label of the perforations or between die cuts of the label e Do not use label sheets that have adhesive to the edge of the sheet We recommend zone coating of the adhesive at least 1 mm 0 04 in away from edges Adhesive material contaminates the MFP and could void the warranty e f zone coating of the adhesive is not possible a 1 6 mm 0 1 in strip should be removed on the leading and driver edge and a non oozing adhesive should be used e Remove a 1 6 mm 0 1 in strip from the leading edge to prevent labels from peeling inside the MFP e Portrait orientation is preferred especially when printing bar codes e Do not use labels that have exposed adhesive Card stock Card stock is single ply and has a large array of properties such as the moisture content thickness and texture that can significantly affect print quality See Supported print media for information on the preferred weight and for the grain direction of print media Try a sample of any card stock you are considering using with the MFP before purchasing a large quantity

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