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KYOCERA Fax System U

1. x 10 1 Indicators During Sending Receiving Operation snnnnennnannennnnnnnennnnrnnnrnnnrnnnrrsnrnenrrnnnn 10 2 Responding to an Attention Indicator Flashes cc cccecccececeeceeeneeeneeeeeeneeeseeeeeeeeeeneeeaes 10 2 Precautions When Turning Power OFF ccccccccccccececeeeeeeeeeeeeseeeseeeeeeeseeeeseeseeeseeeseeeeaees 10 3 BINS MS e etre art age NE ce sneer ela E E E A 10 4 Enor COUS Me sane enr ne en er op ere Oe a a a ene eee 10 6 PASTA T SS SIO OWN sonens a aa a aaa obese aonepaonserentadiadtanaieguaee 10 9 11 AD DCIIGIX siiisintctcadistenendvnscansiecnndeiedenwetudenenientweudneKnananevewnaweue I 1 Gharacter Enty Method nee ne eee 11 2 EMEY SOONG estes aE eae ane cttace scuesnide saan E E T AA 11 2 Entering Characters scdcdoresdcacice sen coasicanints ativeneamiescnscignacnniosinusseinnsedidewsnnnianwacinndieacodeaueadeamds 11 4 61216 612 6 9 ee ee ee es ee ee ee ee ee eee 11 5 KONU MGD ects sts tte etree tented de sae Sand leat nach E a 11 7 Received FAX Sizes and Paper Priority Inch Model cccceseeeeeseeeeeeeeeeeaeeeeeneeeeeeees 11 12 Received FAX Sizes and Paper Priority Metric Model ccccceeceeeeeeeeeeeeaeeeeeneeeeenaes 11 15 DVN e tte carte Reeser ee hah geet end sae sed tarts ned natn dia R Index 1 Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile function
2. 11 11 Appendix gt Received FAX Sizes and Paper Priority Inch Model Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size ry Priority J m a 5 El Pa E E Ee Ps N V 5 4 ai Paper orientation is different from the received document The image is printed after being rotated 90 automatically Received Legal size document is reduced to match Letter size paper indicates print output on two sheets 11 12 Appendix gt Received FAX Sizes and Paper Priority Inch Model NOTE The abbreviations denote the following paper sizes ST Statement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 5 70 lf All Media Types is selected a paper type cannot be specified for fax printouts 11 13 Appendix gt Received FAX Sizes and Paper Priority Inch Model Reduced RX Sizes Received FAX Size Priority Yn Hi A D m T 5 El N N s fE 4 fe s E mm Paper orientation
3. A4 R B5 R A5 R Letter R Statement R The size of the originals paper that can be used depends on the function and source tray For de tails refer to the appropriate pages of the function or source tray Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel Placement direction Vertical direction Originals Horizontal direction xii 1 Before Using the Fax Machine This chapter explains the following topics Part Names and FUNCIONS SicsicSiiccs nears anenai E a a E EEE EESE 1 2 NRC UNS gaen EE E A E E E A a 1 2 OPEO Pane oren i E e E E E EE y E A tanacsateeaes 1 4 ORIG nE ee e E E E S E E T ENT E EE E EA E E E E E T 1 5 Enter key and Quick No Search key cccccsecccccssceccseecceeeeecsaueecceueeceegsesesaseessuseeesaaececsueeessaeeessseesesseas 1 5 QUICK Setup Wizard FAX Setup sredine EEE EEE E ai d aaia EAA E a aaa ea EE E O 1 7 P SEUD S e E E E A 1 7 Fax Setup NO COUN Oia apes sect eee ean cee Stee een iE E EEA E Eo 1 8 SCCM Date and TIME cciceteaaetenteshidmicd nna eaa AiR E ANR Aei a e AA ANE EESAN e e e RE ai 1 10 PBA Sotin EUrope ONIY srera aurr aE E N EOE E E E OE E 1 12 1 1 Before Using the Fax Machine gt Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine For the parts required when function
4. Fax Settings gt Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance When the machine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually started the machine correctly conducts transmission that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception on page 9 21 NOTE Before using transmission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate Prerequisites Communication Establishing Requirements Send Restrictions Re
5. FAX List No You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 11 N Outgoing FAX Report The latest 50 sent fax data are printed as a report Incoming FAX Report Admin Report Settings The latest 50 received fax data are printed as a report Description Outgoing FAX Report An activity report is printed out automatically after every 50 faxes sent Refer to Activity Report on page 8 7 Incoming FAX Report Result Report Setting Send Result Report An activity report is printed out automatically after every 50 faxes received Refer to Activity Report on page 8 7 N Description Each time you send a fax you can print a report to confirm whether the fax was sent successfully Refer to Send Result Reports on page 8 4 RX Result Report When a fax is received you can be notified by receipt result report or e mail Refer to FAX RX Result Reports on page 8 6 Q Fax Settings gt Default fax settings Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 3 Cassette to 3 Paper Size Description Set the paper size to load in Cassette 1 and optional paper feeders Cassette 2 and 3 Q IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception
6. GB0659_00 Cancel Set Delete after Print and enter a file name and press the Start key Printing starts Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box 1 Display the screen 4 10 10 Document GB0051_00 6 19 Using Convenient Fax Functions gt Sub Address Box Function 2 Selecting the Originals Document Box Box E GB0656_01 Box Box CSD 10 10 ioio File Name doc00006420100908144604 Number of Pages 1 page 1 1 M doc00006420100908144604 LJ Resolution 200x100dpi Normal LJ n Date and Time 10 10 2010 10 10 e l Menu Cancel lt Back Print B e a Press for the document whose details you want to check The details of the selected document are displayed 6 20 GB0111_00 Using Convenient Fax Functions gt Sub Address Box Function Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box use the following operation 1 Display the screen 10 10 1 a Document TG gt l B Ox Removable Memory Sub Address Box Poll 2 Configure the function 10 10 a 1 1 a Aa Ready to print from Box 10 10 WA a GB0656_01 c p gt
7. Full Image Eco ere gt Ra lt mN GB0568_00 GB0569_00 Press Off not to print On to print or Error Only If you selected On or Error Only specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image at full size or Full Image print the entire transmitted image at reduced size 8 4 Checking Transmission Results and Registration Status gt Printing Administrative Reports With transmitted image Without transmitted Send Result Report Send Result Report Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent 1 Display the screen lt gt System Menu Counter 1 Q l Use VV or A to scroll up and down System Menu Counter d System Menu Counter 10 10 Quick Setup Wizard Report Print a Language Admin Report Settings 1 5 Result Report Setting Report be Counter Sending Log History A GB0054_00 L 4 System Menu Counte 2222 Menu Counter 10 10 EVSERINERO GUTS ean Send Result Report gt ee Folder nt Error Only RX Result Report esult Repo gt ERS Job Finish Notice Setting Attach Image Error Onlv Canceled before Sending off 2 Configure the function 10 10 Off On el GB0570_00 Press Off On GB0560
8. o____ s 10 10 Add Edit Use V or A to scroll up and down GB0396_01 Select the destination contacts or group to delete ir Sales department 1 0123456 aaa Support department 0234567 1 1 GB0114_04 10 10 Name Support department Member Member 1 Address Number Auto GB0787_01 Address Book All 019 HA Sales department 1 002 M Support department 001 l SYSTEM DEP 003 fp Sales department 1 Member 2 Cancel Delete GB0788_00 Registering Destinations gt Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Display the screen Use V or A to scroll up and down 10 10 ee ie Internet 2 Address Book One Touch es lt gt System Menu Counter Q 1 4 5 User Login Job Accounting E Printer V4 Pi GB0054_03 System Menu Counter 10 10 Address Book gt One Touch Key Address Book Defaults gt Print List gt 2 Print System Menu Counter 10 10 1 GB0421_00 Select FAX List Index or FAX List No Registering Destinations gt Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination contact or group on One Touch Key Add
9. Document Box Ww uo GB0054_02 lt 10 10 E Favorites Application System Menu Counter Reception gt 3 TX RX Restriction gt lt Back GB0316_00 9 16 Fax Settings gt Transmission Restriction 2 Add a Permit ID No System Menu Counter 10 10 System Menu Counter TX Restriction Off ff LU LU ail tw eS gt gt 1 1 RX Restriction O Permit No List Permit ID List 2 2 ol gt EN 3 Menu End 8 8 ak System Menu Counter 10 10 S Cancel OK iB dE 0 Use or the numeric keys to enter Permit ID No 0000 to 9999 and press OK 3 To register another Permit ID No repeat step 2 Changing and Deleting Permit ID No 1 Display the screen Use VV or A to scroll up and down 1 System Menu Counter ii f Send j lt gt System Menu Counter ee 3 5 GB0054_02 f Favorites Application a System Menu Counter 10 10 TX RX Common gt Reception 3 TX RX Restriction gt lt Back lt GB0316_00 Fax Settings gt Transmission Restriction 2 Change Delete Changing System Menu Counter 10 10 TX Restriction RX Restriction Permit No List a Permit ID List GB0345_00 GB0352_00 d System Menu Counter 10 10 NNN0 9999 GB0353_00 Cancel 0 4 el Press for Permit ID No you want to
10. ABCDEF J004 J GHIJKL d 2 Edit or delete the destination To edit the destination 1 N 10 10 Add 2 2 Address Book All 002 la Support department 001 l SYSTEM DEP Delete 003 fp Sales department 1 Menu GB0396_01 Use V or AN to scroll up and down Select the destination contacts or group to edit You can specify a destination by address number by pressing the Q PA 10 10 Sales department 1 Cancel GB0786_00 Change the information as needed by pressing the item in question W 2 019 2 Sales department 1 10 10 Dest 0 Check GB0669_00 10 10 123456 789012 aw 1 1 567890 c 111111 aw i n OK a L Oo el 10 10 Member 2 Cancel Next gt m GB0785_00 uick No Search key Use V or AN to scroll up and down Registering Destinations gt Registering Destinations in the Address Book _ S S S a 10 10 Name Sales department 1 E mail Address Vv e To delete a member group GB0786_00 To delete a member from a group select the destination you wish to delete and press Delete the trash can icon ss 10 10 Name Support fiepartment 2 Member Member 2 1 1 gt Address Number Auto GB0787_00 el u M 10 10 i gt Support department 0234567 cm aft gt 5 a2 O To delete _
11. GB0669_00 2 Enter the fax number of the receiving system Ready to send 10 10 On Hook Sub Address Detail Settings 1234567890 rause gt pace DacKkSpace 000 OOO O 0O GB0703_00 as Description Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space Enters a space lt gt Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel Enter the fax number of the receiving system using the numeric keys Up to 64 digits can be entered as the fax number of the receiving system 3 Select transmission settings Ready to send 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space lt Backspace GB0703_00 Methods For Entering the Destination gt Entering the destination fax number with the numeric keys Description Press On Hook to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 16 S
12. Inch models Press Auto and then Inch Metric models Press Auto and then Metric Media Type Multi Purpose Tray Set the media type to load in Cassette 1 and optional paper feeders Cassette 2 and 3 Value Plain 105 g m or less Rough Vellum 64 g m or less Recycled Preprinted Bond Color Prepunched Letterhead Thick 106 g m and more High Quality or Custom 1 8 Fax reception is not possible using the multi purpose tray Common Settings Configures overall machine operation Sound Buzzer Description Set options for buzzer sound during the machine operations Job Finish Emit a sound when a print job is normally completed Value Off On FAX Reception Only FAX Speaker Volume Adjust the volume of the speaker Speaker Volume Volume of the built in speaker when the line is connected by pressing the On Hook key Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute FAX Monitor Volume Function Defaults Item Adjust the volume of the monitor Monitor Volume Volume of the built in speaker when the line is connected without pressing the On Hook key such as in memory transmission Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute Description Select the default scanning resolution FAX TX Resolution Value 400x400dpi Ultra Fine 200x400dpi Super Fine 200x200dpi Fine 200x100dpi Normal Fax Settings gt D
13. Sending Faxes gt Original scan settings Zoom Reproduces the original size Adjust the image to match the send size Reproduces the original size Adjust the image to match the send or store size NOTE Sending Size page 4 17 and Zoom are related to each other 1 Display the screen Ready to send 10 10 Ready to send 10 10 Dest 0 Zoom On Hook Chain Direct pI 2 AL 100 N Recall H Add Dest mm E Scan 7a an aol gt Address Book _Ext Address Book Address Book One Touch Le Touch Keyj N Job Finish Notice Close Add Edit Shortcut Use V or AN to scroll up and down GB0669_00 GB0673_02 2 Configure the function 10 10 Cancel e fo Si n foe fo oO a Continuous Scan Scan a large number of originals in separate batches and then produce as one job Originals will be scanned continuously until you press Scan Finish 1 Display the screen Ready to send 10 10 Ready to send 10 10 Dest 0 4 gt Zoom On Hook Chain Direct Msa R 100 Recall Add Dest 2 Continuous Scan m eee Sons J gt sj Hle Name Entry doc 1 Job Finish Notice Address Book Ext Address Book One Touch Key ae sv Favorites Close Add Edi Shortcu p Use V or AN to scroll up and down For details refer to the machine s Operation Guide GB0669_00 GB0673_02 Sending Faxes gt FAX Direct Transmission FAX Direct Transmissi
14. _ Priority System Menu Counter i a d z T Delete 4 File Name Job Finish Fy afterPrin abf entry Notice 5 Off loc Off Vam 1 1 Le Override Off The original is deleted after printing GB0659_00 Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box 1 Display the screen Cancel 1 Document Box 6 21 _ _ _ _ ______ 1 1 GB0051_00 10 10 10 10 GB0306_00 10 10 GB0051_00 GB0657_00 Using Convenient Fax Functions gt Sub Address Box Function 2 Deleting e el GB0656_01 GB0657_00 Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Display the screen Use V or AN to scroll up and down 1 System Menu Counter 10 10 E Send 2 gt Baia j o CE 3 5 PA FAX GB0054_02 E Favorites Application VY System Menu Counter 10 10 Sub Address Box gt JOD BOX gt Polling Box gt GB0290_00 2 Print System
15. Recall Ext Address Book Functions One Touch Key o oO Pp A OQ id Favorites 2 a 10 10 Dest 0 b Address Book Al X Q Check 2 pla 123456 123456 ce Xli s Add Dest _ Jo 789012 p S30 4 f go 3 ABCDEF 567890 c Jof GHIJKL 111111 3 DEPO Select the checkboxes of all destinations and press OK Select the destination from the One touch keys Select the destination 1 Ready to send On Hook Chain Direct Add Dest JIC Recall Address Book 10 10 BE E Dest 0 j Check 001 123456 002 None 003 None E 0 004 None 05 No 006 None 009 None 007 None 008 None 010 None 012 None 11 No Oa _ ff s Functions Select all destinations and press OK 3 9 10 10 1 1 10 10 GB0426_03 Methods For Entering the Destination gt Using redial Using redial Redial is a function allowing you to dial the last entered number once again Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall Ready to send 10 10 Dest Q On Hook Chain Direct Sli Nese fl tee Address Book Ext Address Book One Touch Key e 3 for a 0 2 Press the
16. and Alphanumerics 0 9 A Z and a Z 6 60 Using Convenient Fax Functions gt Network FAX 5 Attach a Cover Page Click on the Cover Page tab and place a check in the Attach Cover Page checkbox we Network FAX Transmit Settings Test Page Address Setife Cover Page e ition Sender Information v Attach Cover Page New Edit Preview 6 Select the Cover Page to be attached Select a Cover Page template from the Cover Page Templates list pg NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Refer to Cover Page Registration Default Settings on page 6 63 Original Cover Page templates can be created Refer to Creating New Cover Page Templates on page 6 65 7 Check the contents of the Cover Page 1 Click on the Preview button A preview of the currently selected template will be displayed To display a different template use the drop down menu at the top of the dialog box or click on the lt or gt button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu IMPORTANT Before transmitting the fax be sure to use the Preview screen to check all of the displayed information including the recipient name and company name If there is a large number of characters for informa
17. x cr vV Menu Cancel lt Back GB0583_00 i GB0398_01 m 5 r D r gt D HM 3 ov N Q Q n o m gt m ystem Menu Counter System Menu Counter ones i 1 1 NO Print Report Vv E mail ja ig Hi GB0574_00 GB0573_00 to pHa F m oO ystem Menu Counter 4 abc def com put 11 Ifmit 128 es Address Book Vv a ro s ct lt am O go Ext Address Book 1 1 Address Entry D REEE ES For details on character entry refer to Character Entry Method on page 11 2 zZ o gt lt cr Vv GB0583_00 i GB0057_46 J 1 Checking Transmission Results and Registration Status gt Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting On for Dest Check before Send the confirmation screen of destinations appears after pressing the Start key For details refer to Dest Check before Send in the machine s Operation Guide Follow the steps below to confirm the destinations 1 Check all destinations Check the destinations and press Check 10 10 liga 123 123 aw Nica 3333 3333 uw 1 2 44444 44444 a Nica 99999 99999 VY Press A or V to confirm every destination Press to display the detailed information on the selected destination NOTE Be sure to confirm every
18. NOTE Owner will appear when user administration is turned on 3 Select shared settings 10 10 10 10 Permission Shared AN Private Box Password a Delete after Print Off y el Use V or AN to scroll up and down 3 Cancel OK A If the box will be used by an individual select Private If it will be shared with other users select Shared NOTE Permission settings will appear when user accounting is turned on and an Owner is set GB0374_01 GB0305_01 4 Set the box password 10 10 2 Input 2 Limit 16 Permission Shared Delete after Print GB0374_01 GB0057_43 i el Use V or AN to scroll up and down Input 2 Limit 16 GB0057_44 Using Convenient Fax Functions gt Sub Address Box Function Up to 16 digits can be entered for the box password Numbers from 0 to 9 alphabetical letters spaces and can be used The password is required when printing the files from the box NOTE lf user accounting is turned on but an Owner is not set or if user accounting is turned on and an Owner is set but Permission settings are not set the box password will not appear 5 Select the delete after printing setting 10 10 Permission Shared Box Password RARER 10 10 Delete after Print Off GB0374_01 N H Use V or AN to scroll up and down GB0306_01 To have an original be deleted after it is printed from the box
19. Symptom Checkpoint Corrective Action Reference Page Cannot send document Is the modular cord connected Connect the modular cord correctly correctly Is Send error displayed Remedy the cause of error and send 10 6 again Is TX transmission restriction Cancel the TX restriction 9 10 activated Cannot perform encrypted Are the registrations correct both Double check the registrations both at 6 36 communication at sender and recipient sender and recipient Cannot use the remote Is a pulse line used Some phones may transmit tone signals switching function using buttons Refer to the operation manual of your phone set Is the remote switching number Check the registration Default 55 7 10 correct No print output after reception ls memory forwarding activated Check the forwarding destination 6 2 Cannot receive document Is the modular cord connected Connect the modular cord correctly correctly ls Communication error Remedy the cause of error and ask the 10 6 displayed sender to retry Is RX reception restriction Cancel the RX restriction 9 10 activated Cannot perform memory Is free space available in the Receive after the memory has free space reception memory or create free space in the memory Cannot perform sub address Is the recipient fax machine Sub address transmission cannot be transmission equipped with a sub address performed unless the recipient fax transmission feature machine hasa s
20. for sender name information addition To add document information select Date and Time Job No Job No amp Date and Time or Date and Time amp Job No and set None Add No Addr to Front or Add No Addr to Back for sender name information addition B0388_00 GB0390_00 Cancel lt Back Next gt Use V or A to scroll up and down File name sample Example doc00352720100826181723 pdf doc file name 6 digit job number year month day hour minute second file format default setting is pdf Using Convenient Fax Functions gt Memory Forwarding Settings for Forwarding from Command Center RX Forward Settings You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine Refer to the machine s Operation Guide for information on the network settings Accessing Command Center RX 1 Display Command Center RX G O wruee KYOCERA ym Command Center EX Ho Loc Auto refresh Last Upaat 9 Home English h A User Mame Device Status 1 Open the web browser 2 Inthe Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Command Center RX as well as the current status of the machine Select settings in Command Center RX Select a category from the navigation bar on the left to view and set values for that particular
21. 2 Adds a new destination NS 10 10 Sort No Use V or A to scroll up and down Add EdIT GB0396_01 3 Select the registration method 10 10 Contact Group gt H i 1 1 GB0419_01 e 2 2 Registering Destinations gt Registering Destinations in the Address Book 4 Enter the destination name Sales department 1 Input 18 F 1 G pe Limit 32 om ag Cancel GB0057_11 Up to 32 characters can be entered For details on character entry refer to Character Entry Method on page 11 2 5 Enter the address number Select the item that you want to change 10 10 SSS E 10 10 Address Number Auto 2 2 000 250 GB0078_03 GB0217_01 el Press or numeric keys to enter a particular Address Number 1 250 Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If you set 000 as the address number the address is registered under the lowest available number 6 Enter the fax number Select the item that you want to change 10 10 SSIS 10 10 Sales dedartment 1 Sub Address Detail Settings 2 Ce E mail Address gt 3 L to Cancel lt Back Save S Cancel OK 5 L d JE Description Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to i
22. A am a GB0663_02 G Select the document you want to delete and press Delete the trash can icon Using Convenient Fax Functions gt Encryption Encryption This method allows you to communicate with originals encrypted by the sending system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as they were before transmission decrypted by the receiving system and printed This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party Q IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communication in order to encrypt and decrypt originals the sending and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Output originals Sending system Receiving system Scan originals Encryption Description of settings at sending and receiving systems
23. Encryption Box No 0000 Cancel t GB0174_02 Cancel If you need to select an encryption box set the box To enter the encryption box number enter the box number 0000 to 9999 with the numeric keys and press OK 5 Finish the encrypted transmission settings E O O N 10 10 T 10 10 Encryption TX Start Speed On 33600bps Encryption Key No ECM Encryption Key 01 On Encryption Box i Encrypted Transmission Key No 01Box No 0000 Encryption Box No Cancel GB0174_02 Press OK 6 Send Start 10 10 po Fisies o o Detail Settings 1234567890 Pause Space g Backspace el Press the Start key The transmission will start NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 8 12 GB703_03 6 41 GB0178_00 GB0168_02 Using Convenient Fax Functions gt Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system follow the steps below 1 Register the encryption key ahead of time Register the encryption key that you decided upon with the sender For the procedure for registering an encryption key refer to Registering an Encryption Key on page 6 36 2 Display the screen Use V or A to scroll up and down 1 System Menu Counter 14 10 E Send
24. Entry Screens Lower case Letter Entry Screen GB0057_E01 10 Display Input 3 4 Limit 32 11 12 Description Displays entered characters Keyboard Press the character to enter ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol A a a A Press to switch between upper case and lower case Cursor Key Press to move the cursor on the display Input Limit Display Displays maximum number of characters and the number of characters entered Delete Key Press to delete a character to the left of the cursor Space Key Press to insert a space Enter Key Press to enter a line break Cancel Press to cancel entered characters and return to the screen before the entry was made lt Back Press to return to the previous screen OK Next gt Press to save the entered characters and move to the next screen Appendix gt Character Entry Method Upper case Letter Entry Screen AB Input 2 Limit 32 i Cancel lt Back Next gt ME ET ET GB0057_E02 Number Symbol Entry Screen 123 Input 3 Limit 32 S Symbol 5 GB0057_E03 Display Key Description 13 LA J V To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter Appendix
25. FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 5 10 If All Media Types is selected a paper type cannot be specified for fax printouts 11 16 Appendix gt Received FAX Sizes and Paper Priority Metric Model Reduced RX Sizes Received FAX Size Priority Q OO Paper Size oO Paper orientation is different from the received document The image is printed after being rotated 90 automatically y indicates print output on three sheets Print the received data by reducing the original size according to the paper size NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 5 70 lf All Media Types is selected a paper type cannot be specified for fax printouts 11 17 Index Numerics 2 in 1 Print 5 9 A Account Management 9 24 Address Book 2 2 3 4 Adding acontact 2 2 Adding a Group 2 6 Change Deletion 2 9 Printing Address List 2 11 Search 3 4 Select a Destination 3 4 B Batch Print 5 9 Batch Transmission Function 4 17 Broadcast Transmission 3 8 C Cancel Cancelling Delayed Transmission 4 19 Cancelling Direct Transmission 4 15 Cancelling Memory Transmission 4 5 Cancelling Polling Transmissions 6 29 C
26. Fax reception settings Fax reception settings Duplex Print Output When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Print on both sides Do not print on both sides For more information about configuring settings refer to Default fax settings on page 9 2 X 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper On Print 2 in 1 Off Do not print 2 in 1 For more information about configuring settings refer to Default fax settings on page 9 2 X Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received On Print as a batch after all pages are received Off Print each page as it is received For more information about configuring settings refer to Default fax settings on page 9 2 N Reduced Reception When the reception size is larger than the paper size you can reduce the print size Print the received data by reducing the original size according to the paper size Print the received data at 100 of the original size by dividing it into several sheets of paper For more information about configuring settings refer to Default fax settings on page 9 2 Reception Date Time Reception Date Time function adds the reception date time sender inf
27. Media Type for Print Output 5 10 Memory Forwarding 6 2 Command Center RX 6 12 Type of Forwarding Destination 6 2 Memory Reception 5 5 Memory Transmission 4 2 Cancel 4 5 Menu Map 11 7 Messages 10 4 Index 1 N Network FAX 6 43 Basic Transmission 6 47 Configuring the Driver Default Settings 6 50 Flow of Receiving 6 43 Flow of Sending 6 43 Installing the Network Fax Driver 6 45 Setup 6 44 No Print Output 10 9 O One touch Keys 2 12 Adding a Destination 2 12 Change Delete 2 14 Select Destination 3 6 Operation Panel 1 4 Original 2 sided Book Original 4 10 Continuous Scan 4 14 Mixed Sized Originals 4 9 Original Image 4 13 Original Orientation 4 9 Original Size 4 8 Sending Size 4 11 Zoom 4 14 P Part Names and Functions 1 2 PBX Setting 1 12 Permit Fax No Change Deletion 9 12 Registration 9 11 Permit ID No Change Deletion 9 17 Registration 9 16 Polling Communication 6 26 Checking 6 34 Deleting Originals in a Polling Box 6 35 Polling Reception 6 30 Polling Transmission 6 26 Printing from a Polling Box 6 33 Sub Address Bulletin Board Reception 6 30 Precautions When Turning Power OFF 10 3 Priority Override Send 4 4 Q Quick Setup Wizard 1 7 R Received FAX Sizes and Paper Priority 11 12 11 15 Receiving Mode 5 2 9 8 Reception Date Time 5 9 Redial 3 10 Changing Retry Times 9 7 Reduced Reception 5 9 Reject Fax No Change Deletion 9 15 Registration 9 14 Remote Diagnostics 9 6 Remote Switch Function 7 10
28. RX Start Speed page 9 7 TX RX Restriction page 9 70 Forward Settings page 6 2 Favorites Application refer to the machine s Operation Guide Internet refer to the machine s Operation Guide Address Book One Touch Address Book page 2 2 One Touch Key page 2 12 Address Book Defaults Sort Print List page 2 77 User Login Job Accounting refer to the machine s Operation Guide 11 10 Appendix gt Menu Map Printer refer to the machine s Operation Guide System refer to the machine s Operation Guide Date Timer Date Time page 7 70 Date Format refer to the machine s Operation Guide Time Zone page 1 10 Auto Panel Reset refer to the machine s Operation Guide Panel Reset Timer refer to the machine s Operation Guide Low Power Timer refer to the machine s Operation Guide Auto Sleep refer to the machine s Operation Guide Sleep Level refer to the machine s Operation Guide Sleep Timer refer to the machine s Operation Guide Auto Error Clear refer to the machine s Operation Guide Error Clear Timer refer to the machine s Operation Guide Interrupt Clear Timer refer to the machine s Operation Guide Unusable Time page 9 22 Adjustment Service Settings FAX Call Settings Exchange Selection page 9 9 Maintenance Europe only Dial No to PSTN page 9 9
29. el e 3 isp lse e a 0 GB0377_01 Use V or AN to scroll up and down File Name Registration You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number 1 Display the screen 10 10 a poros E gt seno a 7 ral lt gt System Menu Counter p P Document Box Favorites Application System Menu Counter 10 10 3 Forward Settings gt GB0054_02 GB0316_01 6 10 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the function 1 Enter the file name System Menu Counter 10 10 2 doc Inj ut 3 File Name Lirfit 64 A ARC l An EPa iz X C V b n m Cancel T NOTE For details on character entry refer to Character Entry Method on page 11 2 GB0377_02 GB0057_45 Use VV or A to scroll up and down Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 2 Set additional information System Menu Counter 10 10 None Add No Addr to Front Date and Time Add No Addr to Back Job No Job No amp Date and Time i a If you do not want to add information to the document name select None and set None or FAX No
30. lt gt System Menu Counter Seas 3 5 Favorites Application V4 System Menu Counter 10 10 TX RX Common GB0054_02 Transmission TX RX Restriction GB0316_00 3 Turn on encrypted reception 10 10 10 10 Rings FAX TEL 2ring s Off Reception Mode 2 Remote SW Dial I 55 Encrypted Reception ryp p off GB0327_02 GB0343_00 System Menu Counter 10 10 L Use V or AN to scroll up and down 1 1 GB0344_00 To turn on encrypted reception select On and select the encryption key number 1 gt Select the encryption key number that you used to register the encryption key that you decided upon with the sender The machine receives the encrypted originals from the sender of the specified encryption key 6 42 Using Convenient Fax Functions gt Network FAX Network FAX The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following PC prepared document can be sent and received by fax without being printed out An Address Book in the machine PC can be used to specify a desired destination Addition of a cover page Transmission and printing can be done simultaneously E mail reporting of the transmission result Sub address transmission is available Operation is as simple as printing Flow of Network FAX Sending Network FAX sendi
31. or to send delayed transmissions immediately rather than waiting for the specified time use the procedure below 4 Display the screen 10 10 1 Status Prisons Job Cancel 1 4 Bstore Job Status O 2 freue Job Pause A _ Print Jobs 2 Canceling a job and immediate transmission K GB0052_00 Canceling a job Status Job Ci ncel 10 10 1 1 GB0185_00 Select the job you want to cancel and press Cancel Immediate transmission 3 Start Now 1 1 GB0219_00 oO E O fa 5j fa oO E O oa gt GB0185_00 Select the job you want to send by immediate transmission and press Start Now in the Menu screen 4 19 sending Faxes gt Standby Transmission Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be scheduled You can use the broadcast transmission function Press the FAX key Place the originals Select the destination and set transmitting functions if you want to use any Press the Start key Start A Oo N a x Sca
32. to Entry Check for New Dest in the Operation Guide for the machine GB0703_00 6 25 Using Convenient Fax Functions gt Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception Q IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended for polling transmission have been sent to the destination they are automatically deleted However if you set Delete Transmitted File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to Deleting Originals After Polling Transmission on page 6 26 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 6 27 Deleting Originals After Po
33. uick No Search Enter Cc Memory 2 VO Reset lAttention Lights when there is paper in the job separator tray settings The operation panel may differ from the above illustration depending on the type of your machine Numeric keys Enter numbers and symbols Touch panel Displays buttons for configuring machine GB0669_00 Processing Blinks during fax transmission and reception Memory Blinks while the machine is accessing the fax memory or USB memory general purpose item Attention Lights or blinks when an error occurs and a job is stopped Clears entered numbers and characters Returns settings to their default states Press to specify a registered destination by a number such as a speed dial or address number Cancels or pauses the printing job in progress Starts fax transmission and processing of settings Finalizes numeric key entry and finalizes screen during setting of functions Operates linked with the on screen OK Before Using the Fax Machine gt Part Names and Functions Touch Panel Displays the status of the ee eet s 0 7 Displays the date and time and equipment as well as necessary e number of destinations operation messages On Hook Chain Direct ee ST Ngee a gh tei bse Add Dest Enters destinations SS Address Book Ext Address Book One Touch Key EA Shortcut 1 Shortcut 2 7 7 f GB0669_03 Confi
34. 10 Ready to send 10 10 Dest 0 On Hook Chain Direct Sale Recall Ce Add Dest Mee anal Orientation eye T DW ed size Originais i 2 sided Book Original Address Book _Ext Address Book Address Book One Touch a DNE Touch Keyj 1 sided Add Edit Shortcut j GB0669_00 For details refer to the machine s Operation Guide GB0673_00 GB0673_00 Sending Faxes gt Original scan settings 2 sided Book Original Select the type and orientation of the binding based on the original 1 sided Set when using a 1 sided sheet original 2 sided Set when using a 2 sided sheet original that will be bound on the left or right Book Set when using a book original such as a magazine or book that is bound on the left Other 2 sided 1 sided Set when using a 1 sided sheet original Settings Book aks Syst 2 sided Binding Left Set when using a 2 sided sheet original that will be bound on the left or iginal i Right right 2 sided Binding Top Set when using a 2 sided sheet original that will be bound at the top 1 Book Binding Set when using a book original such as a magazine or book that is bound on the left Book Binding Right Set when using a book original such as a magazine or book that is bound on the right Original Orientation Select the orientation of the original document top edge to scan correct direction Requires the document
35. 58 X 6 48 Using Convenient Fax Functions gt Network FAX G Set the destination 1 Use the keyboard to enter the destination fax number in the Address Setting tab Address Setting Cover Page Option Sender Information FAX Number o 23456789 Option Settings Add to Destination List Destination List Select from Address Book D Items Z Remaining 100 Items FAX Number Company Department Recipient omei _ 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination 7 Send Address Setting Cover Page Option Sender information FAX Number Option Settings Add to Destination List Destination List Select from Address Book 1 Items Remaining 99 Items FAX Number 0123456789 Edit Delete Delete All Click Send Transmission will begin 6 49 Using Convenient Fax Functions gt Network FAX Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions 1 Display the screen 1 From the start button click Control Panel Hardware and Sound and Devices and Printers 2 Right click the product name of the machine you are using and select Printing preferences from the drop do
36. 9 20 Unknown Number Reception cccccccccceccececeeeceeceecceeeceeceuecueececceeueeseeceuesaeecaeseueeeeesaeeceeeseesansaeesass 9 21 UUSAD TIMO sre O aes E E E E iss E E AE O 9 22 PACCOUNIE Management ossai aiaa a a EEE aae TOENE R a A a REE 9 24 Logging in when User Accounting has been Enabled nannannnnnnnnnennennnnnnnnnnnnennnrnsrnsnrnnrnernnrrnrrenrnernnene 9 25 Logging in when Job Accounting has been Enabled cccccecccccccececeeeeeeeeaeeeeeeeseeseeeeseeeseeeseeeseeeseeees 9 27 9 1 Fax Settings gt Default fax settings Default fax settings This section explains the fax settings in the system menu Operation method The system menu is operated as follows 1 Display the screen lt gt System Menu Counter NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges Refer to Adding a User in the machine s Operation Guide for the default login user name and password Enter login user name and password 10 10 Login User Name Login Password Keyboard GB0723_00 2 Configure the function 10 10 Displays available m fu n ction S jy Acjustmentymaintenance 00 Maintenance Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen GB0054_04 m System Menu Counter 10 10 Date Time 10 10 2012 10 10 Date Format DD MM YY Time Zone 090 Osaka Sapporo T
37. Address BOX ccccccccecccsecceeeececeeeecececeeeeceeeeeeeceseeeeeseeeeseeeeseeeeseeeesseeeseneessaeeees 6 16 Printing Originals from a Sub Address BOX ccccceccceeeeeeceeeeeeeeeeeeseeeeesaeeeeeseeeeeseseeseeeeeesaeeeesaeeeeseeeeeens 6 18 Checka Doras ssri israe E EEEE EEE acon E E e SaR 6 19 Deleting Originals after Printing from a Sub Address BOX ccccecccceececeeeeceeeeceeeeeeeeeeeeeeeeeeeseueesseeeeaees 6 21 Deleting Originals from a Sub Address BOX eccceeccccecceceeeeeeeeeseeeeeeeeeseeeeceeeeeseeeesaeeeseeeesaeeeseeeeseeeensaaes 6 21 Printing a Sub Address BOX LISI cried stadia sauneciacehrsas a a A a E aE Aa EAA 6 22 Sub Address Transmission soa scicnsciess cares elianed wnceansinaanaeuneding omndeseacmedsumddsvecchaesindl anincndeladcuuieduinonsanwcinusedametatinncmmess 6 23 Poling COMMIUAICAVOMN cisccpeseastetencorsedesangecdnnrdonnSesensiesieesousesauienieybacdeatcawneesccaustbhodeatdedsveraqetes dadasdeniboeventsatsnaseaes 6 26 POIMI T A ASSO spice seats toeaenssedastcesancudarsaaeacustenconaeueseaagacnusse mance A 6 26 Poling RECEPUON dense secaciceduaredencics nedesteibensendaekaseetnedaetaptsordiedeodnceuasseauetund ndeddewssedendesnendeedidecenseeesmaqendoaremdanies 6 30 EI CIOUOM crer R E E E ann aann qavesess E a monicatene 6 36 Registering an Encryption Key cccccccscccscecceeceseecaeeceueceeeececceeseueeseesaeeeseeesaeesaeecseesaueesaeessaeeseeesaes 6 36 Changing and Deleting Registration
38. COMMON secerneren eE E REE E ERA E EEEE 6 68 Using Convenient Fax Functions gt Memory Forwarding Memory Forwarding When you have received a fax you can forward the received image to other fax machines or computers or set printing Type of Forwarding Destination Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwarded to the specified destination You can forward the document to other fax machines or Sub Address Boxes or for e mail transmission or folder SMB or FTP transmission Setting Forwarding Use the procedure below to set forwarding 1 Display the screen Use V or AN to scroll up and down ii E Send TA lt gt System Menu Counter er ale 3 5 2 E Favorites Application V4 System Menu Counter 10 10 3 Forward Settings TA Q GB0054_02 2 Configure the function 10 10 Forwarding 1 Off 10 10 Forward Destination File Format TIFF File Separation Off Select On or Off whether to forward or not to forward the received documents GB0377_00 a di 6 2 Using Convenient Fax Functions gt Memory Forwarding Registering Forwarding Destination Use the procedure below to register a forwarding destination 4 Display the screen Use VV or AN to scroll up and down ii E Send lt gt System Menu Counter scans O 2 ifaw X Favorites Application System Men
39. FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book GB0345_00 GB0346_00 9 19 Fax Settings gt Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception on page 9 21 To change the reception restriction follow the steps below 1 Display the screen 1 lt gt System Menu Counter 2 a 2 Configure the function 10 10 TX Restriction RX Restriction Permit No List Permit ID List GB0345_00 Use V or AN to scroll up and down System Menu Counter 1010 E Send P vocument sox O Document Box GB0054_02 3 Favorites Application System Menu Counter TX RX Common gt Transmission gt Reception gt s pe lt Back 10 10 GB0316_00 System Menu Counter 10 10 Permit List Addr Book Reject List Cancel 014 L a GB0347_00 To not use the reception restriction press
40. Horizontal x Vertical 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Ultra Fine 16 dot mm x 15 4 line mm Printing Resolution 600 x 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station Transmission Max 100 destinations Substitute Memory Reception 700 sheets or more when using ITU T A4 1 Image Memory Capacity 9 5 MB standard For fax transmission and reception Report Output Sent result report FAX RX result report Activity report Status page Appendix gt Specifications Network FAX functions Hardware Description IBM PC AT compatible computer Interface 10BASE T or 100BASE TX Operating system Windows XP Windows Server 2003 Windows Vista Windows Server 2008 and Windows 7 Transmission Resolution Ultra fine 400 x 400dpi Fine 200 x 200dpi Normal 100 x 200dpi Document Size Ledger 11 x 17 Letter Legal Statement A3 B4 A4 A5 Folio B5 JIS FAX Delayed Transmit Based on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available Broadcast Transmission Up to 100 destinations Job Accounting Requires the input
41. Position the figures textboxes etc to create a Cover Page NOTE For information regarding the operation method refer to Help 5 From the Menu bar click on File and then Save As enter the file name and click on the Save button Save As Save in J CPFolder gt e Ey Name Date modified Type wy even Pisces _ FAX Cover cpf 9 30 2010 3 02PM CPF File Desktop F E Libraries P j LY Computer ta Network m Object name FAX Cover cpf Save as type Cover Page Templates cpf x Cancel 6 Close the Edit Cover Page screen 7 The new template will be registered at the top of the list and can now be selected NW FAX Default Settings Ea __X_ Cover Page V Attach Cover Page Cover Page Templates AX Tem s English template 01 English template 02 English template 03 English template 04 English template 05 German template 01 German template 02 New Edit Delete Preview Sending Options Cover Page Authentication Sender Information Edit Message tial EIG mi gt Cra 6 67 Using Convenient Fax Functions gt Network FAX Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed or to actually terminate that transmission Once a fax transmission starts being processed a Transmission Control icon will be displayed in the W
42. Re ception 7a 0 eee ere en a ee ee Re ee eee nee eee 5 9 Media Type for Print Output 0 0 0 cee ccececeeeceeeceeeeeeeecaeeeeeeeeeeesseesaeesauesaueeseeesaeees 5 10 Using Convenient Fax FUNCTIONS s sss 2 6 1 Memory Forwarding ccetiicrinadsiuaucnondvaieuatentoneteaedtatunnetniedediacdicdsednimeadebasianpdsaiaiamediadeneChieemes 6 2 Type of Forwarding Destination 2 0 0 0 cccccccccccceeceeeeeseeeseeeeseeeeeeeseeeeeeeseueeeeeeseeeseeenes 6 2 Setting fl ae a 721 16 Sn en ene ec ee een en ey eee oe ee ee eee 6 2 Registering Forwarding Destination ccccccccceecceeceeeeeeseeeeeeee esse eeeeeeeeeeeeeaeeseeeseees 6 3 Changing and Deleting Registration Contents cceccceccceeeceeeeeeeeseeseeeeaeeeseeeseeees 6 4 Forwarding Time Setting cccccccseccsseececcceecceeeceeeceeccaeecseesaeeeseecaeeseeesseeeseeesaeesaaes 6 5 File Format Setting sina sects ctd senticaaibets ce dacdnestencaiieda saueedeedhet acs mcteautereaetdu sad neanseica daca eseueee 6 6 FSR E AEA EA E E ET A E E E A EE 6 7 E mail Subject Add Info Setting cc ecccecccsccceeece cece eeceeesaseccaeecaeeseeseeeeseeeseeesaess 6 8 FTP Encrypted TX Setting ccccccccscccsccccecccececeeesaeeceueeceeecseecaeecaeecsueceueesueesaeessesenaes 6 9 PRE Gh sea cheediec ee E E ce E ence A E AEA 6 10 File Name Registration ined since iit onuisandeswsncidansnddanmemardieanauvadediniunadndidaniosvancbahedendbiinamnen
43. This reception method is convenient when using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond Q IMPORTANT In order to use FAX TEL Auto Switch Reception it is necessary to connect a telephone set commercially available product to the machine After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception When the other party has sent When the other party has sent When the other party is calling originals with automatic send originals with manual send from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point v v Makes ringing tone twice Only the other party can hear the ringing tone v Receive originals from the other Makes ringing tone Both the other party and the receiving party automatically FAX machine can hear the ringing tone lt lt Automatic Reception When you lift the handset of the connected telephone set you can talk to the other party qi lt After the end of the conversation you can receive the fax NOTE At the end of the conversation you can also manually recei
44. a push line system was used in a pulse line system U01500 Communication error occurred during high speed transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu 10 6 Troubleshooting gt Error Code List Error Code Possible Cause Action U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01700 U01720 Communication error occurred during high speed transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01821 Communication error occurred dur
45. addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 Space and and characters to enter a sub address of up to 20 digits When the machine receives faxes a sub address is used to specify the Sub Address Box Sub Address Password Use the numbers from 0 to 9 alphabets spacey and and characters to enter a sub address
46. and place a check in the Attach Cover Page checkbox NW FAX Default Settings Le Sem Sending Options Cover Page Authentication Sender Infomation Cover Page V Attach Cover Page Edit Message over Page Templates t 4 4 0D New Edit Preview COo ca 3 Select the Cover Page to be attached Select a Cover Page template from the Cover Page Templates list NOTE Original Cover Page templates can be created Refer to Creating New Cover Page Templates on page 6 65 6 63 Using Convenient Fax Functions gt Network FAX 4 Check the contents of the Cover Page 1 Click on the Preview button A preview of the currently selected template will be displayed To display a different template use the drop down menu at the top of the dialog box or click on the lt or gt button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the Close button 5 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button A maximum of 1 000 characters can be entered 6 Click on the OK button 6 64 Using Convenient Fax Functions gt Network FAX Sender Information Registration Please register the sender information to be included on the Cover Page NOTE For information regarding the registration method refer to
47. answering machine IMPORTANT When using FAX Answering Machine Auto Switch Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to Reception on page 9 7 Flow of reception When the other party has sent When the other party has sent When the other party is calling originals with automatic send originals with manual send from a telephone Receive fax originals from the The answering machine plays the message informing the other other party automatically FAX party that the user is absent Automatic Reception v NV The answering machine records a message from the other party When the other party starts sending originals the machine receives the originals being sent Preparation Refer to Reception on page 9 8 to select Auto TAD 7 4 Using a Connected Telephone gt FAX Answering Machine Auto Swit
48. change and enter the new number NOTE For the procedure for entering a number refer to Registering Permit ID No on page 9 16 Deleting System Menu Counter 10 10 System Menu Counter 10 10 E S TX Restriction Off 2 fig 1111 RX Restriction off Permit No List 1 1 Permit ID List GB0345_00 d oO m GB0352_00 Select Permit ID No you want to delete and press Delete the trash can icon Fax Settings gt Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter 10 10 E Send lt gt System Menu Counter Boomers A FAX E Favorites Application V4 10 10 System Menu Counter TX RX Common gt Transmission gt Reception gt s ee o Z oy lt Back GB0054_02 GB0316_00 2 Configure the function 10 10 10 10 TX Restriction Off RX Restriction 2 Permit List Addr Book 1 2 1 1 Off Permit No List Permit ID List m Cancel 04 d To not use the sending restriction press Off To restrict the other parties to which you send originals only to the ones registered in Permit
49. equipment consult your telephone company or a qualified installer 10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should complete the following steps Insure that it will be transmitted see Local FAX Name on page 1 7 Local FAX Number on page 1 7 TTI on page 1 7 and Setting Date and Time on page 1 10 IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a s
50. of Account Description Register Account Name and Account ID Up to 8 digits can be entered Enable Disable job accounting Enable job accounting FAX send restriction Restricts the number of fax sheets that can be sent You can prohibit the use of this sending function or cancel the sending restriction Counting of the number of used sheets You can reset the counting referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account Print of Accounting Report NOTE You can print the printed and sent page numbers that have been counted by all the accounts For details refer to the machine s Operation Guide Communication modes subject to job accounting Normal transmission e Delayed transmission e Broadcast transmission e Sub address transmission e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling reception e Network FAX transmission Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations e Normal transmission e Delayed transmission 9 24 Fax Settings gt Account Management e Broadcast transmission e Sub address transmission e Output from Sub address Box e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling transmission e Netwo
51. of a Login User Name and Password in the Network FAX Driver when User Login is turn ON in the fax machine Requires the input of an Account ID in the Network FAX Driver when Job Accounting is turned ON in the fax machine Cover Page A format can be selected using the Network FAX Driver or a template can be created Maximum No of Fax Pages Up to 1000 pages The maximum amounts noted above may not be attainable depending upon certain machine conditions 11 6 Appendix gt Menu Map Menu Map One Touch Key page 3 6 b Address Book page 3 4 Ext Address Book refer to Command Center RX User Guide Add Dest page 3 2 Functions Original Size page 4 8 Original Orientation page 4 9 Mixed Size Originals page 4 9 2 sided Book Original page 4 10 Sending Size page 4 11 FAX TX Resolution page 4 12 Density page 4 13 Original Image page 4 13 Zoom page 4 14 Continuous Scan page 4 14 File Name Entry page 4 23 Job Finish Notice page 4 22 FAX Delayed Transmission page 4 17 FAX Direct Transmission page 4 15 FAX Polling RX page 6 26 Add Edit Shortcut refer to the machine s Operation Guide Docu gt Job Box refer to the machine s Operation Guide Box Removable Memory refer to the machine s Operation Guide B Sub Address Box page 6 13 Polling Box page 6
52. password of up to 20 digits When the machine receives originals a sub address password is not used For the procedure for setting a sub address refer to Sub Address Transmission on page 6 23 N 6 13 Using Convenient Fax Functions gt Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Sub Address Boxes can also be registered in the system menu 4 Display the screen 1 Document Box 7 2 Configure the function 10 10 Sub Address Box GB0051_00 4 Enter a box name and sub address 10 10 Q 1 1 GB0656 00 GB0662 02 Menu Cancel Use V or AN to scroll up and down 10 10 Input 3 ie i Limit 32 I 5 q wie r t y u i o p 1111 Space backspace el 00 Cancel Next gt GB0057 41 GB0373 pg NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address For details on character entry refer to Character Entry Method on page 11 2 N 6 14 Using Convenient Fax Functions gt Sub Address Box Function 2 Set the owner 10 10 10 10 Box No Auto Network User No Owner el Sub Address 1111 Cancel GB0374_00 GB0296_00 Select the owner of the box
53. procedure 5 Selecting the functions Se oe Set functions such as the scanning density and fax resolution F f Check a i On Hook Chain Direct Press Function Menu to display all the functions F 0123456789 0123456789 Gm Add Dest j LALJI Address Book Ext Address Book One Touch Key s N GB0669_05 For details refer to Fax transmission functions on page 4 7 6 Send Start Sta rt When scanning finishes transmission starts When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE bl N continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals have been stored in memory the receiving system is dialed For details refer to Continuous Scan on page 4 14 Checking the Send Status 1 Press the Status Job Cancel key Status Job Cancel 2 Display the send job status screen 10 10 10 10 Bevin Job Status 1 J 1 4 1 1 Job Status gt Jste Job Pause All Menu Cancel Close PrintJobs The list of acce
54. resolution Ready to send 10 10 400x400dpi Ultra 200x400dpi Super 200x200dpi Fine 200x100dpi Normal GB0086_00 Sending Faxes gt Original scan settings Density Adjust the density automatically or manually 4 Display the screen 10 10 10 10 Dest 0 j heck s Sending Size On Hook Chain Direct Yl Gt s Same as Original Size FAX TX Resolution A Recall s Add Dest 200x100dpi Normal vr es gt 1 ona image Address Book Ext Address Book One Touch Key Text Photo Add Edit For details refer to the machine s Operation Guide Original Image Select original image type for best results Shortcut j GB0669_00 GB0673_01 Use V or A to scroll up and down Text Photo Best for originals which contain a mixture of text and photos Best for photographs Sharply renders pencil text and fine lines Text for OCR For documents to be read by OCR 4 Display the screen 10 10 10 10 F E B ey Dest 0 j heck s Sending Size On Hook Chain Direct sci Di i Same as Original Size w FAX TX Resolution Recall Add Dest dpi 200x100dpi Normal Address Book Ext Address Book One Touch Key wOwOWO For details refer to the machine s Operation Guide X E BE m Density Lal a Normal 0 1 2 ee Image Text Photo Close Add Edit Shortcut GB0669_00 GB0673_01 Use V or AN to scroll up and down
55. select On To retain the original select Off 3 Register 10 10 Box No Auto Sub Address 1111 Cancel GB0374_00 Changing Deleting Sub Address Box NOTE Sub Address Boxes can also be changed deleted in the system menu 1 Display the screen 10 10 Document Box a gt 2 1 1 Sub Address Box GB0051_00 6 16 Using Convenient Fax Functions gt Sub Address Box Function 2 Changing Deleting Changing 1 Select the box 10 10 Q me Box 1 1 GB0656 01 GB0662 01 el Menu 1 Use VV or A to scroll up and down Loito iQ 3 sey 1 1 el GB0829 00 LEE Press the box that you want to change and change the settings 2 Change the box name 10 10 2 BOX Input 3 j m Li Box Name Box imit 32 Box No q w pgg T TE E o p Sub Address 1111 GOnan0aTaM ya GB0830_00 A GB0057_42 a For details on character entry refer to Character Entry Method on page 11 2 N 3 Change the box number Document Box 10 10 10 10 Box Name 00 20 Box No Sub Address as Change the box number with the or numeric keys GB0830_00 GB0294_00 Cancel OK d NOTE If you set OO as the box number the box is registered under the lowest available number Using Convenient Fax Functions gt Sub Address Box Function 4 Change the sub address
56. 0 001 123456 ze lt n NOI IC GB0095_00 Press the One Touch Keys where the destination is registered You can specify a one touch key by one touch number by pressing the Quick No Search key 3 6 Methods For Entering the Destination gt Using the Speed Dial key Using the Speed Dial key You can designate a three digit 001 to 100 One touch key number speed dial to select the destination NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 12 1 Display the screen 10 10 Dest 0 j On Hook Chain Direct SHES Recall s Add Dest Saee Address Book s Functions Ext Address Bool GB0669_00 2 Enter a speed dial number SS 10 10 1 10 001 123456 002 None 003 None ea H 001 100 Quick No aati 004 None 005 None 006 None Search 1 9 007 None 008 None 009 None 010 None 011 None 012 None i Y 3 t GB0095_01 amp Enter the one touch key number speed dial number with the numeric keys The entered destination is selected 3 Accept the destinations G 10 10 GB0095_02 3 7 GB0718_00 Methods For Entering the Destination gt Broadcast Transmission Broadcast Transmission This function allows you to send the same originals to several destinations in one operation The machine stores memoriz
57. 0 10 GB0754_00 Save e Registering Destinations gt Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key 4 Display the screen Use V or A to scroll up and down System Menu Counter ji amp System Menu Counter D meme 2 A 4 5 User Login Job Accounting E Printer System Menu Counter 10 10 ad 1 lt GB0754_03 Address Book gt 3 One Touch Key Address Book Defaults gt Print List gt GB0411_00 2 Edit or delete the destination To edit the destination 10 10 Tat 10 10 y m aj 001 Sales 002 None 003 None department 1 1 004 None 005 None 006 None 1 9 Delete 007 None 008 None 009 None 010 None 011 None 012 None a a Select the One Touch Key you wish to edit and press Menu followed by Edit Kd GB0422_01 GB0430_00 amp To delete System Menu Counter 10 10 y y Ca 2 OUI Sales uuz None vus Non E department 1 department 1 1 004 None 005 None 006 None 007 None 008 None 009 None 010 None 011 None 012 None Menu Select the One Touch Key you wish to delete and press Delete the trash can icon GB0422_01 t 2 14 3 Methods For Entering the Destination This chapter explains the fo
58. 006 None l 1 9 007 None 008 No 009 None 010 None 011 No 012 None VY e GB0095_01 Quick No Search 001 100 Cancel OK 10 10 t Touching the Quick No Search key in the one touch screen displays the number entry screen GB0718_00 Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Quick Setup Wizard Fax Setup In quick setup mode a wizard is used to configure the following settings Be sure to complete the settings before using the fax system Fax setup items Step Setting item Description Reference Page 1 Dialing RX Mode Dialing Mode Select the dialing mode according to the line type 9 7 Reception Mode Select the reception mode 9 8 Auto DRD Select the reception pattern 9 8 2 Local Fax Info Local FAX Name Register the local fax name printed on the fax on the 9 6 receiving system Local FAX Number Enter the local fax number to be printed on the fax on 9 6 the receiving system Local FAX ID Enter the local fax ID The local fax ID can limit other 9 6 parties with which you can communicate Enter the four digit local FAX ID number TTI Select whether or not to print the local fax information 9 6 on the fax on the receiving system 3 Sound Volume Speaker Volume Set the volume when pressing On Hook 9 5 Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook Monit
59. 01 GB0025_01 Cancel Cancel OK L e GB0026_01 Use V or A to scroll up and down Select the original size Sending Faxes gt Original scan settings Size Entry 10 10 10 10 vl Cl C X 50 432 Y 50 297 gt Inch gt a y C am 297 hm e 5 Others gt Size Entry gt g fal oO eee gt lt _ Cancel ie 4 l z Cancel lt Back OK 3 d L e Press the text box and use to enter a value Original Orientation To scan the original in the correct orientation specify which side of the original is the top To set a 2 sided or book original the orientation of the placed original must be set 1 Display the screen Ready to send 10 10 Ready to send 10 10 Dest 0 i Original Size On Hook Chain Direct sic Le i Auto Original Orientation Recall E Add Dest Add Dest 2 Es Top Edge on Top aaa Mixed Size Originals a off Address Book _Ext Address Book Address Book One Touch a DNE Touch Keyj N For details refer to the machine s Operation Guide a 2 sided Book Original 1 sided Close Add Edit Shortcut GB0669_00 Use V or AN to scroll up and down Mixed Sized Originals scans all sheets in the document processor even if they are of different sizes Up to 30 sheets can be placed in the document processor for mixed size originals 4 Display the screen Ready to send 10
60. 10 10 Delete Transmitted File On Overwrite Setting 1 Permit 1 1 NO Prohibit 4 d GB0313_00 GB0315_00 6 27 Using Convenient Fax Functions gt Polling Communication Using Polling Transmission 1 Press the Document Box key 1 Document Box 2 Place the originals 3 Display the screen 10 10 10 10 yi 1 D 1 1 LJ Job Box 2 Cancel Store File Sub Address Box Polling Box GB0663_01 GB0051_00 4 Select the functions 10 10 2 sided J Scan all Density _ E a o Book Resolution 1 sided 200x200dpi Fine Normal 0 E Lope ewe File Name DISD Entry doc z Functions Cancel Function Description GB0665_00 2 sided Book Select the type and binding of originals Scan Resolution Chooses the level of detail used for scanning originals Density Adjusts the density used for scanning originals File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date 6 28 Using Convenient Fax Functions gt Polling Communication Function Description Functions Original Size Select the size of originals to be scanned Be sure to select the originals size when using custom size originals Orig Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the
61. 10 10 10 10 Box Name Box No 2 and t Spdace DacKSpace Cancel ie el Sub Address 1111 Owner User A J For details on character entry refer to Character Entry Method on page 11 2 GB0830_00 GB0295_00 Deleting Document Box 10 10 W Box e 1 1 GB0656 01 GB0662 01 el 1 10 10 Q pe 3 1 1 Use WV or AN to scroll up and down el Press the box that you want to delete GB0832 00 Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box use the following operation 4 Display the screen 1 Document Box 10 10 1 1 Sub Address Box GB0051_00 6 18 Using Convenient Fax Functions gt Sub Address Box Function 2 Selecting the Originals 10 10 10 10 NO Mi doco0006420100908144604 a 1 1 4 B GB0656_01 i GB0657_00 NOTE When the password is set to a Sub Address Box you need to enter the password in the following situations If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 3 Print Ready to print from Box 10 10 Delete File Name Job Finish 1 w afterPrint abf Entry Notice AA off doc Off x _ Priority L Override Off j
62. 26 Status Print Job Status refer to the machine s Operation Guide Job Ca gt Send Job Status refer to the machine s Operation Guide Store Job Status refer to the machine s Operation Guide Scheduled Job page 4 79 Print Job Log page 8 3 Send Job Log page 8 3 Store Job Log page 8 3 Scanner refer to the machine s Operation Guide Printer refer to the machine s Operation Guide Appendix gt Menu Map Manual RX page 5 7 Outgoing FAX Log page 8 7 Incoming FAX Log page 8 7 Outgoing FAX Report page 8 7 Incoming FAX Report page 8 7 Toner Status refer to the machine s Operation Guide Paper Status refer to the machine s Operation Guide Removable Memory refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide Staple refer to the machine s Operation Guide lt gt System Menu Counter v Quick Setup Wizard FAX Setup page 1 7 Energy Saver Setup refer to the machine s Operation Guide Network Setup refer to the machine s Operation Guide Language refer to the machine s Operation Guide Appendix gt Menu Map Report page 9 4 Report Print page 9 4 Status Page page 8 9 Font List refer to the machine s Operation Guide Network Status refer to the machine s Operation Guide Service St
63. 4 Multi Purpose Tray GB0054_01 GB0136_00 Use VV or AN to scroll up and down Select the cassette that you want to use for fax reception Selecting the paper size 10 10 Paper Size Auto Metric Media Iype Plain Metric gt j 1 1 Inch gt Others gt GB0137_00 GB0140_00 el IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Press Auto and then Inch Metric models Press Auto and then Metric Receiving Faxes gt Fax reception settings 3 Selecting the paper type Use V or A to scroll up and down 10 10 10 10 Paper Size 2 Plain Auto Metric Media Type Plain Vellum Recycled Preprinted GB0137_00 GB0221_00 4 Set the paper type Configure paper settings for fax reception When selecting the paper type select the same paper type as you selected in step 3 For more information about configuring settings refer to Default fax settings on page 9 2 6 Using Convenient Fax Functions This chapter explains the following topics Memory FOMVANOING sessies erer a Esan EN EE Ea aaa duitaWsumetel a E aa 6 2 Type of Forwarding Destination cccccccseccsseceeecceeeceeecaeeccueeseesaeesaueecueesauesaueeseesseesaeeeseesaueessaesseeesass 6 2 SLUNG OPW Ar ssvateuaiedsantecarcessnccetaceuantcvine taeat count snietcaeas toute E E ee
64. 4 Sender Information Tab on page 6 53 NW FAX Default Settings e fmm Soma Sending Options Cover Page Authenticaticf Sender information Company Department Name Telephone Number FAx Number E mail Address Enter the E mail address to receive the send result report Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template Open the Default Settings dialog box 1 Perform the Default Settings Dialog Box procedure shown on page 6 51 open the Default Settings dialog box 2 Edit the Cover Page templates 1 Place a check in the Attach Cover Page checkbox and click on the New button The Edit Cover Page screen will be displayed NW FAX Default Settings e s Sending Options Cover Page Authentication Sender information Cover Page V Attach Cover Page Edit Message VET emplates iial 6 65 Using Convenient Fax Functions gt Network FAX 2 Enter the characters From the Menu bar click on Insert and then Textbox and then position the textbox and enter the characters n a New template Edit Cover Page File Edit View Insert Layout Help 3 Position the field box From the Menu bar s Insert menu select the field box to be positioned e a New template Edit Cover Page File Edit View Insert Layout Help To Recipient Companys IM
65. 6 47 to display the Transmit Settings dialog box When selecting the destination from an Address Book refer to 1 Selecting a Destination from the Address Book on page 6 54 select the destination and go to Step 5 2 Enter the fax number In the Address Setting tab enter the destination fax number and click on the Option Settings button Network FAX Transmit Settings Test Page e Option Sender Information FAx Number Add to Destination List Destination List Select from Address Book 2 Items Remaining 98 Items Recipien Q 6789012345 ABC Tec Richard As 3456789012 DDD Corp Harold Edit Delete All Item Description FAX Number A maximum of 64 characters can be entered 3 Enter the recipient information When finished click the OK button Description Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered NOTE When Attach Cover Page of the Cover Page Tab is not set the Cover Page Confirmation screen will be displayed To include a cover page click on Attach Cover Page button 6 59 Using Convenient Fax Functions gt Network FAX 4 Add the destination to the destination list 1 Add this information to the Destination List by clicking on the Add to Destination List button 2 To change the recipient information of a d
66. 9 8 How to Register 9 8 How to Use 7 10 Report Activity Report 8 7 FAX RX Result Reports 8 6 Report for Job Canceled before Sending 8 5 Send Result Reports 8 4 Sub Address Box List 6 22 Rings Answering Machine 9 8 FAX TEL 9 8 Normal 9 8 RX Start Speed 9 8 S Selection of Transmit Terminal Identification TTI 1 7 9 6 Send Status 4 3 Specifications 11 5 Speed Dial key Select Destination 3 7 Standby Transmission 4 20 Sub Address Box Function 6 13 Checking 6 19 Deleting Originals after Printing from a Sub Address Box 6 21 Deleting Originals from a Sub Address Box 6 21 How to Change 6 16 How to Delete 6 16 How to Register 6 14 Printing Originals from Sub Address Box 6 18 Sub Address Box List 6 22 Sub Address Bulletin Board Reception 6 30 Sub Address Communication 6 13 Sub Address 6 13 Sub Address Password 6 13 Sub Address Transmission 6 23 Index 2 T Telephone Line 1 7 9 7 Time 1 10 9 3 Touch Panel 1 5 Transmission Restriction 9 10 Communication Establishing Requirements 9 10 Permit FAX No 9 11 Permit ID No 9 16 Prerequisites 9 10 Reception Rejection Requirements 9 11 Reception Restriction Setting 9 20 Reject FAX No 9 14 send Restriction Setting 9 19 Unknown Number Reception 9 21 Troubleshooting 10 9 TX Start Speed 2 4 3 3 9 7 U Unusable Time 9 22 User Accounting 9 24 Contents 9 24 Login 9 25 V Volume Adjustment FAX Monitor Volume 1 7 9 5 FAX Speaker Volume 1 7 9 5 Index 3 QUALITY CERTIFICAT
67. AX Driver Remove the checkmark Remove the KX DRIVER checkmark select the FAX Driver checkbox and click Next gt NOTE If the machine is not turned on it will not be found If the machine is not found make sure the machine and your computer are connected via the network make sure the machine is turned on and click Refresh If the Windows security window appears click Install this driver software anyway 5 Follow the instructions in the wizard to install the driver Follow the on screen instructions to restart the system if required This completes the printer driver installation procedure 6 46 Using Convenient Fax Functions gt Network FAX Basic Transmission 1 Create the document to be sent 1 Use an application on your computer to create the document to be sent 2 Set the original size and orientation 3 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machine Kyocera XXX XXX NW FAX to be used in the printer name list 2 Set the print range and other settings NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual dialog box will vary depending on the application that you are using Print 1 Printer Name Kyocera NW FAX er 3 ew oe aie 2 Page Handling Copie
68. Address Number 1 250 GB0420_02 GB0217_01 Cancel Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If you set 000 as the address number the address is registered under the lowest available number 6 Select the members destinations 1 Display the screen 10 10 32 gt 1 1 Address Number Auto Name Member Member 0 1 1 GB0420_02 GB0114_03 e 2 Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box 10 10 t Address Book All IYITQ Searches by destination name ida Sales depart nent 1 0123456 Advanced search by type of registered destination E 1 2 mail Folder SMB FTP or FAX S Sales department 1 abc 4 Support department 0234567 5 L Support department BOX a v _ Use WV or A to scroll up and down Displays details for individual destinations 1 GB0428_01 You can specify a destination by address number by pressing the Quick No Search key 2 Registering Destinations gt Registering Destinations in the Address Book You can also press Menu to perform a more detailed search 10 10 E___ w 10 10 Address Book All IXE V 001 fia Sales department 1 0123456 OA __ 001 Sales department 1 abc a SSR 1 2 Y 002 Support de
69. All NOTE uN list can be sorted Click on the list item by which you want to sort the list No Recipient Fax Number Address A or V are displayed next to the sorted items In addition the corresponding destinations can be selected using the sorted items by entering a search character string in the Search field e When a destination is selected the destination details are displayed in the field at the bottom of the list When a group is selected the members of the group are displayed in the field at the bottom of the list When the group includes members for which multiple fax numbers are registered a fax number selection screen will be displayed To delete any of the destinations from the Destination List select that destination and then click on the Delete button To delete all of the destinations from the Destination List click on the Delete all button Click on the OK button The Transmit Settings dialog box will be displayed once again 6 55 Using Convenient Fax Functions gt Network FAX 2 Subaddress Based Communication NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Open the Option Settings dialog box 1 Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box Network FAX Transmit Settings Test Page Le x r CD Page Opt
70. B u Scan to PC Scan to E mail Scan to E mail Address Book Address Entry Address Book GB0056_00 When using the wizard mode 1 The registered screens are displayed in order Make the desired settings 10 10 Te gag Adjust the density 10 10 2in1 i a Lighter Normal Darker il o In 7 j put 0 x Others Limit 128 3 2 1 1 ABC A a Del GB0016_99 a GB0008_99 GB0057_99 2 Confirm the settings and start the job Use V or A to scroll up and down gt Press Start to start copying 10810 Copies 1 Copies Paper Selection Auto Zoom 100 Density Normal 0 el GB0820_00 NOTE To edit the settings press lt Back and make changes as desired 3 13 Methods For Entering the Destination gt Using favorites When using the program mode Select a favorite to call up registered settings 3 14 4 Sending Faxes This chapter explains the following topics Basie Wane mils sim PROCS CNG cashecasasessenta ce eain EEEE ai EEA EE E E aE EAEE A N Eei 4 2 Checking the Send Status sicsitawsnssnsqrsvanssdundacanesunasdenbssiherdantandsied qnduperaias iawetnuke daiekenintnnnatddndeataaneudeinnnuontinddumtaaiia 4 3 Priority Override Send scene saasassges ences ianea i tase teed ee ea Eea iaaa aaa tanec ease E aA 4 4 Cancelling the Transmission ccccccccsecceseeceseeseececesececseeecsececececeusessecessececeasessesensusesueeseasens
71. Contents of Encryption Key cccccccceeceseeeeeeeseeeseeeeeeeeseeeseeees 6 38 Using the Encrypted Transmission cccccssccssccsseecececeeeceeeecueeceeeceescueeseeeseeesaeesaeeeeeesausesaeesseeeseeesages 6 39 Setting the Encrypted Reception ccccccccecccscccescceeeecueeceneceueecueecauecaueceueceueecseeceuecsueecseessuessueessenesaeess 6 42 NOONG FAA Gamer me ng ve Sn E a ee 6 43 Flow of Network FAX Sending cccccccecccsscceeecescesuecceeeceeeceeccaeecaeeseesauecueecaessueesaeeseuessuessueesusessaeesaaes 6 43 Flow of Network FAX Receiving cccccccseecececececeneecececensececsasenseseneusesseceseusenseseneesessesensusensensesaneenaess 6 43 SUD cds rset cesses ese bcc we oes ert dec oe Sarat ste nn E E E E AE E 6 44 Installing the Network Fax Driver ccccccccescccececeeeceeeecseecseeceueceucesueeceueceueecueecueesueessuseseeesaeeesuessaesaas 6 45 Basie MAN SINMIS SION eneren nenn Enen EEE a EEEE EE EE E EEEa EOE EEROR 6 47 Configuring the Driver Default Settings 0 2 0 0 cecccscccsseeeceeeecseeeceeeensecessececeueenseseneaeessesensesensusseneetens 6 50 CHANGING Transmit SENOS inst cron cee seodace taseuwoect sxceerncestutuedecstustaueuiseuesivesbiuntnses aa ARAA annaS 6 54 WS ING COVERT ACCS areae a EET EA soca ccieesaeeesesesaneescasessauneeacets 6 58 Cover Page Registration Default Settings 2 0 0 ccccceecceceeeeeeeeeeeeseeeeseeeeeeeeeeeeeeeeeeaeeeeeseeeesaaeeeeaeeeeesees 6 63 Transmission
72. Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN in the following countries E Austria mFrance MLiechtenstein Slovakia mBelgium m Germany Lithuania Slovenia MBulgaria mGreece mLuxembourg E Spain m Cyprus Hungary Malta Sweden mCzech M iceland Norway Switzerland Denmark Mlreland mPoland Ehe Netherlands mEstonia Bltaly Portugal E United Kingdom Finland Latvia Romania Introduction About this Operation Guide This Operation Guide contains the following chapters Chapter Before Using the Fax Machine Contents Explains the part names and the quick setup wizard Registering Destinations Explains the procedures for registering destinations in the address book and one touch keys Methods For Entering the Destination Explains the procedures for entering destination fax numbers Sending Faxes Explains the general methods for sending faxes and transmission functions Receiving Faxes Explains the general methods for receiving faxes and reception functions Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception Using a Connected Telephone Explains convenient functions that use an external teleph
73. E This machine has passed all quality controls and final inspection KSUCERd First Edition 2012 04 SJRKMENOOO
74. E R E EE ESES aaia 4 22 FIS Name ENUY cic recy nce cn ee aia cares E aE EEEa ER aaea ie 4 23 RECCIVING Faks siissiisiisisssos a O 1 EDAS E a eee E A A EAE EE A A E A EE 5 2 Reception Method grace cts aa dite tcc eesti st cnc erties ge eel Sena taeda daedaiaeacenaa 5 2 Checking and Changing the Reception Method cccccceccceececeeeseeeseeeeeeeeeeeeseeees 5 3 FAX Automatic Reception sesncscgcntnaicdaudacvendsinctavndanccakaunsilcuidiaunedsausniueatiadannieslemiieanedaesuemeatdwenaand 5 4 FiOw Of reception eto nce Segara nsccisiderctnnrielleanndirotnntareeciena dele ged pardenesinaistews aE EAE RNET EEEE 5 4 Canceling reception Disconnection of COMMUNICATION c cece eeeeeeeeeeeeeeeeeeeaeeeees 5 6 Manual Reception sired cisssnstcgtnidexansistu decisis andes aniraa aai iaaa i aaae 5 7 Flow of reception nnnnnannnannannannsnennernrrnrrnrrrnrrrrrnrrnrrnrrrrrrrronrrnrrnrrnrrorrrnrrnrrnernrenrennennee 5 7 Fax reception functions cccceccceccceecceeeceeeeceeecueecececeueceueceueeseeseeeseeeeeesseuessaeseeeesaeesaeeenass 5 8 Fax reception settings ia cricnctsdceicncncicaatet rnd ade sanedeantiewnt mas diotaearuaiedsaduetidugswaldtmntcnadtieditimdatiutenmaas 5 9 PTS Print I oeaan oaan p ash E Ei e wakes 5 9 O28 6 a Ic 0 ee eee EEE eee A E 5 9 DO ETE on E E E etnies T E E 5 9 Reduced Reception scbiwsictceaiiierte dessicated ide auskinsmcadsasdalnsmnnt Rec dtwaelselvaansuaiceidtGandoddbelueliuadenewenes 5 9
75. MPORTANT Check the sub address set by the sender beforehand 1 Press the FAX key Turn on polling reception To turn on polling reception refer to Polling Reception on page 6 30 X 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to Sub Address Transmission on page 6 23 X For the procedure for selecting a destination refer to Methods For Entering the Destination on page 3 7 NOTE You can select destinations using a combination of numeric keys input One touch keys selection and selection from the Address Book containing registered sub addresses 4 Press the Start key Start Press the Start key The operations for reception begin NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine 6 32 Using Convenient Fax Functions gt Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box 4 Display the screen 4 10 10 Document a B OX Job Box AS 5 Sub Address Box Polling Box 2 Select the original 1 1 GB0051_00 Store File LJ 2 R 1O oa st a Cancel Store File 8 S el i a O 0 Ready to print from Box 10 10 File Na
76. Menu Counter 10 10 Add Edit Print List 1 1 GB0291_00 6 22 Using Convenient Fax Functions gt Sub Address Box Function Sub Address Box List cH KYOCERA MEP Firmware Version Sub Address Transmission To specify a Sub Address Box when sending a fax follow the steps below NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission 1 2 For the setting method when the machine receives originals refer to Sub Address Box Function on page 6 13 Press the FAX key Place the originals Specifying destination Ready to send 10 10 10 10 Dest 0 On Hook Chain Direct Check On Hook Sub Address Detail Settings Recall s Add Dest 2 1234567890 t B Backspace Pause Space EJE E a Address Book Ext Address Book One Touch Key o a GB0703_00 GB0669_00 Press Add Dest and enter the fax number of the other party NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a Onetouch key you can also use the One touch key 6 23 Using Convenient Fax Functions gt Sub Address Box Function 4 Configure the function 1 Display the screen Ready to send 10 10 ee T z B Ey 7 T a O
77. OPERATION GUIDE FAX SYSTEM U 4 System Menu Co ystem Menu Counter Interrupt Logout Energy Saver Power Be W fat D H Status Job Cancel Copy BAR 1 3 Reset e p Z s 6 Favorites er Ap plication Se n d A P ior EL sr lt Black amp White Document FAX Box a Ecosys KS0CERd Safety Conventions in This Guide This Operation Guide is intended to help you operate the machine correctly perform routine maintenance and take a simple troubleshooting action as necessary so that you can always use the machine in good condition Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile WARNING Indicates that serious injury or even death may result from insufficient A attention to or incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from A insufficient attention to or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol A N General warning A Warning of high temperature The symbol indicates that the related
78. Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming faxes from senders registered in Reject FAX No press Reject List 9 20 Fax Settings gt Transmission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown when Reject List is set for Reception Restriction To change the reception restriction for the unknown fax number follow the steps below 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter 10810 E Send lt gt System Menu Counter Document Box Ww uo GB0054_02 lt E Favorites Application System Menu Counter 10 10 TX RX Common gt Transmission gt Reception GB0316_00 2 Configure the function 10 10 Reject No List Unknown Number Reception Reject 2 System Menu Counter 10 10 Permit GB0345_01 E rad O o fe A GB0360_00 Use V or AN to scroll up and down To receive faxes from the unknown number press Permit To reject faxes from the unknown number press Reject 9 21 Fax Settings gt Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes IMPORTANT When Unusab
79. Off Print Off Schedule All Day Use WV or AN to scroll up and down Oi Sender Name Sender FAX No GB0381_00 a GB0377_01 T 6 8 Using Convenient Fax Functions gt Memory Forwarding FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data NOTE To use FTP encryption set SSL to On in the Secure Protocol settings For details refer to the Operation Guide for the machine 1 Display the screen Use V or AN to scroll up and down iio E Send lt gt System Menu Counter p amp Document Box 1 j 3 5 2 ie gt Favorites Application VY I Oo 10 10 sea V a 3 2 Configure the function a tot E mail Subject Add Info FTP Encrypted TX Print Schedule All Day Use WV or A to scroll up and down GB0382_00 a el GB0377_01 Using Convenient Fax Functions gt Memory Forwarding Print Setting You can set whether the machine should print received originals when forwarding them 4 Display the screen Use VV or AN to scroll up and down if st E Send lt gt System Menu Counter amp Document Box 7 ese Favorites Application GB0054_02 System Menu Counter 10 10 3 Forward Settings gt al GB0316_01 2 Configure the function 10 10 E mail Subject Add Info Off FTP Encrypted TX 2 3 Print Off Schedule All Day
80. PORTANT If there are too many characters in the entered information such as recipient name or company name the information will not fit in the field box and some of the characters could be cut off When positioning the field box make it large enough and adjust the font point size so that the inserted information will fit in the field box pg NOTE When a fax is transmitted the information entered in the Default Settings and Destination Settings will automatically be entered in the fields The following field boxes can be used Use them as required Menu Item Template Display Inserted Information Destination Company Recipient Company Recipient information company name Department Recipient Department Recipient information department name Name Recipient Name Recipient information recipient name Address Recipient Address Recipient FAX number 6 66 Using Convenient Fax Functions gt Network FAX Sender Menu Item Company Template Display Sender Company Inserted Information Sender information company name Department Sender Department Sender information department name Name Sender Name Sender information sender name FAX Number Sender FAX Number Sender information FAX number Telephone Number Sender Telephone Number Sender information telephone number Comment Comment Message entered in the Cover Page tab 4
81. S E E E A E 2 11 Adding a Destination on One Touch Key ccccccccceeececeeeeeeeeeeeeeeeeeeseeeeeeeeeeeseeeeesaeeeeseeeeeseeeeesseeeesseeeeeseeeeesaeeeens 2 12 AGGING a DESUMAUON seriaro E a EES 2 12 Editing and Deleting One Touch Key cccccceecccceseecceseeeceececeesseceueeecsaueeseageessegseeseaeeessueeessueeessnseeeess 2 14 2 1 Registering Destinations gt Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book There are two registering methods contacts and groups When adding a group enter the group name and select group members from the Address Book Adding a contact A maximum of 200 contact addresses can be registered Destination name fax number sub address communication encryption transmission start speed and ECM can be registered for each destination pg NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Contact addresses can also be registered in the system menu 1 Display the screen 10 10 FAX F n E Dest 0 i On 5 Chain Direct Gees Recall s Add Dest s Address Book NW Se el gt GBO0669_00 4 ae eee 10 10 Ext Address Book All IXY Ka FENA V o01 sla 123456 123456 cou __ 002 789012 789012 a il 1 1 003 F ABCDEF 567890 am 1004 GHIJKL 111111 caw e GB0426_03
82. Second Before Using the Fax Machine gt PBX Setting Europe only PBX Setting Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting NOTE Before connecting this machine to PBX it is recommended to contact the company that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Setting value Description Exchange Use when connecting this machine to a public switched Selection telephone network default Use when connecting this machine to PBX Outside call Set a number to access an outside line For the number number setting contact the PBX administrator For more information about configuring settings refer to Default fax settings on page 9 2 N 2 Registering Destinations This chapter explains the following topics Registering Destinations in the Address BOOK ccccccccecceseeeeceeeeceeeeseeesaeeeseueesaueeeaeeesaueessaeesaueesaeeeeneeeseeeesaaes 2 2 AAMO AUGOMUACT aare ete anal arnnnpeerctaan E r e E a 2 2 PRN T OU e E E E doen E E E idee enemaeeaneaean 2 6 Editing and Deleting Address Book Entries cccccccsccccsseeeeeeeeeeeeeeeeeeseeseeeeeseeeesaeeeseeeeseeeeaeeeesaeeeseeeeges 2 9 Panino Ades S EIST a
83. Settings Sending Receiving Reference system system page Encryption Key No A 2 digits B 2 digits Encryption Key C 16 digits C 16 digits Key No of Address Book or when the number A 2 digits is directly dialed Receiving system encryption box number D 4 digits Encryption Box No D 4 digits Key No in reception setting B 2 digits When the machine receives originals the Encryption Box is not used NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and receiving systems Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system 6 36 Using Convenient Fax Functions gt Encryption For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily par NOTE Up to 20 encryption keys can be registered 4 Display the screen Use VV or A to scroll up and down 1 System Menu Counter i E Send Fr Document Box PS FAX lt gt System Menu Counter if 3 5 E Favorites Application VY N Qi 8 a O System M
84. Start key Start The transmission will start NOTE Recall information is canceled in the following conditions e When you turn the power off e When you send a next fax new recall information is registered e When you log out 3 10 Methods For Entering the Destination gt Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting multiple phone numbers from several telephone companies to a chain number you can later choose the one that costs the least to send the fax to a remote or international destination NOTE You can use the chain number at the head of the fax number of the receiving system It is convenient to register chain numbers that are used frequently to the Address Book or One touch keys For registration to the Address Book refer to Registering Destinations in the Address Book on page 2 2 gt For registration to Onetouch keys refer to Adding a Destination on One Touch Key on page 2 12 2 As an example when using 212 as the chain number Select the chain dial number Ready to send 10 10 EEA 10 10 Dest 0 001 212 i No one Recall Add Dest YS INUTIS v gt None aa LH Add Dest Address Book Ext Address Bool One E a NE Touch Keyj 5 a f is a 9 t To use a one touch key select the destination in which 212 is
85. TOUCAR EOL erase EA E EEE E A EEEO EE EE 1 5 Enter key and Quick No Search key ccceccceccceecceeeeeeeeeeeeseeeeaeeeseeeseueeseeeseeeseeeeaees 1 5 Quick Setup Wizard Fax Setup cccccccseecccesseecceeceecseeecsuseessegeecsegeeeeeaeeessueeessaeeessaeeesas 1 7 FAS UDNES eeen E meyer iatente 1 7 Fax SCIUD DIOCCOUNGS ivecsicrssiausanscesncuatesuyoacesuenVbuetiedsatneususanutieiueaadeseriseadindavadstauceunivvasests 1 8 Setting Date and Time asc ca cde usmawsedeusiecacodsssutncacahiauwdeereedeaneddasceasendagetsceosetnicosaddeeecncssaenes 1 10 PBX Seting Europe OMI ovecnctecewricediansondnstdaedeesdadiccuceinddeseessedaseeviecssuntesedicieden eeforeussadenies 1 12 2 Registering Destinations s s 2 1 Registering Destinations in the Address BOOK cccccccecccsecceeceeeeeeeeeaeeeseeeceeeeaeeeseeeseeeeaees 2 2 FROGING a CONAIE oen a E E E E A E 2 2 Addnga OUD S det sect cctcccecceezsa Ea E E NEEN Ti 2 6 Editing and Deleting Address Book Entries cccccccecccececeeeeeeeeeeeeseeeeaeeeseeeseeeaees 2 9 Printing FROG SS CIST sisisi nanie OEE ra a Ea EEEa a 2 11 Adding a Destination on One Touch Key nannanennnennennnnrnnnnnnnrnnerrnrrnnrsnrnnrnerrnrrnrrsrrnrrnnene 2 12 Adding a Destination sacvevedsntaventardaecumnsiwnsnidvuimssndnatumnauswedniiaatenddadviosiususileited buetuaduiluinsunmeaiue 2 12 Editing and Deleting One Touch Key 2 0 0 ccc ceeccceccceecce
86. _00 GB0566_00 Checking Transmission Results and Registration Status gt Printing Administrative Reports FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 8 10 1 Display the screen lt gt System Menu Counter l Use V or A to scroll up and down System Menu Counter d System Menu Counter 10 10 e Quick Setup Wizard Report Print A Language 3 Admin Report Settings Result Report Setting Sending Log History Report 8 Counter GB0054_00 GB0560_00 System Menu Counter 10 10 System Menu Counter 10 10 Send Result Report gt FAX Off RX Result Report gt RX Result Report Type 5 Report Print Job Finish Notice Setting Attach Image GB0571_00 GB0565_00 2 Configure the function 10 10 jij On 1 1 Error SubAddress Press Off not to print On to print or Error and Forward Only GB0572_00 La FAX RX Result Report 8 6 Checking Transmission Results and Registration Status gt Activity Report Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is se
87. aerrnureenneennnenne 9 3 FS OE eeaeee E E E EEEE A A tate E E aneiaesneaneciecemuies 9 4 Cassette MP Tray Settings set ees ace tenes sane aise senda apc cece hago ems pcie ee eae nnd nee ened we eeoeeaenedeeteced 9 5 COMMON SOMOS jars giscniesicsnemestsrancaasdepsunaneanaed mansad E E E cena aesimssuumndaguiean 9 5 PAA ccc ENEE E EA E E EE E E E E A acu 9 6 Adjustment Maintenante snccvewcssviwencvnaccius ccaeiaewoeetneawanndexsdvewencsdsasedieseehecuuieascabsteennesepesudasesiicuaaeenedtumeecdsacaead 9 9 Transmission TOS RIC LOIN sentein ana te a ane aE a E E a E EE 9 10 Redistenng Perm FAX NO sensassion a a ESEE N O Eaa 9 11 Changing and Deleting Permit FAX NO assssssenssosnnsnssssssrnnrnensrssrrensrssrnrsrrrsrensnssrrrorrrsrrrsrrrsrrrnnernrrenrersrene 9 12 Registering Reject FAX NO cccccccssccssceeeceeeeceeeceueceueceeecaeeceeseueesueeseesaeeeeeesaueecaeesaeecsuesegeeeseeeseeessans 9 14 Changing and Deleting Reject FAX NO ccccccccssceeseeeeceeeeseeeeseeeeseaeeseeeeeeeeseeeseeeseaeeeseeeseaeeesaeeensaeeess 9 15 Registenng Permit ID INOS 23 Sctecceueseasscaheeetivessteg nr a Aaa 9 16 Changing and Deleting Permit ID NO ccccccccecccsceceeeseeeeceeeceeecaeeceueeseesauecaueesueceueesaeessueseaeesseeesgess 9 17 Seting SEMG INGSUICUON sni nsscanacusiseducaraduncuasannonetnassiexeasiesasvanacuetdcdassduetiesnbeduhsdsundadieieayatesuaimeneaiearsuseecianse 9 19 SEUNG RECHIN IRGSWICIIOM siirsin sc soncecse ea ae i e enana
88. als the sending machine s number NOTE Multiple contacts cannot be specified for polling reception If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Reception If the recipient s machine has a sub address bulletin board function you can use sub addresses to communicate with that machine even if it is a third party machine On this machine the sub address and sub address password Sub Address 3333 External FAX Q IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission Check both the sending and receiving machines beforehand to ensure that they each have the required functionality Ask the recipient for the sub address and password that are registered in the recipient s machine NOTE For more information on sub addresses refer to Sub Address Communication on page 6 T For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 6 32 6 30 Using Convenient Fax Functions gt Polling Co
89. ancelling Transmission Disconnection of Communication 4 6 Cannot perform sub address transmission 10 9 Cannot receive document 10 9 Cannot send document 10 9 Chain Dial 3 11 Character Entry Method 11 2 Checking Transmission Results and Registration Status 8 2 Confirmation Screen of Destinations 8 12 D Date 1 10 9 3 Default fax settings 9 2 Delayed Transmission Immediate Transmission 4 19 Density 4 13 Direct Transmission Cancel 4 15 Document Processor 1 3 DRD Reception 7 6 Duplex Print Output 5 9 E ECM 2 4 3 3 ECM RX 9 8 ECM TX 9 7 E mail Notice Job Finish Notice 4 22 Reporting FAX Receipt Result 8 10 Encrypted Communication 6 36 Encryption Communication Changing and Deleting Registration Contents of Encryption Key 6 38 Encryption Box No 6 36 Encryption Key 6 36 Encryption Key No 6 36 Registering an Encryption Key 6 36 Setting the Encrypted Reception 6 42 Using the Encrypted Transmission 6 39 Error Code List 10 6 F FAX Automatic Reception 5 2 9 8 FAX Delayed Transmission 4 17 FAX Direct Transmission 4 15 FAX Job History 8 3 Job Log Screen 8 3 FAX TX Resolution 4 12 File Name Entry 4 23 Indicators 10 2 Interrupt Send 4 21 J Job Accounting 9 24 Communication Form Subject to Job Accounting 9 24 Contents 9 24 Limit 9 24 Login 9 27 L Local FAX ID 1 7 9 6 Local FAX Name 1 7 9 6 Local FAX Number 1 7 9 6 M Machine Names 1 2 Manual Reception 5 7 7 9 Manual Send 4 16 7 8
90. and check the destinations before transmission 6 51 Using Convenient Fax Functions gt Network FAX 2 Cover Page Tab NW FAX Default Settings Le s Sending Options Cover Page Authentication Sender Infomation Cover Page V Attach Cover Page Edit Message over Page Templates 4 al 4 EI ish template 03 ish template 04 ish template 05 Description Attach Cover Page Check the checkbox when you want to add a cover page to checkbox your transmission 3 Authentication Tab NW FAX Default Settings na x lt Sending Options Cover Page Authentication Sender Information M User Login Use Specific Login User Name Login User Name i0576 Passwon d oe Prompt for Login User Name I Job Accounting c e C Description User Login checkbox If the fax machine is set to User Login select either Use Specific Login User Name or Prompt for Login User Name as desired Use Specific Login User Name Enter the Login User Name and Password Transmission will be performed using the entered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password must be entered each time a transmission is attempted Job Accounting If the fax machine is set to Job Accounting select either Use checkbox Specific Account ID or Prompt
91. anual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception on page 9 8 1 The telephone rings When there is an incoming call the telephone connected to the machine makes a ringing tone 2 Lift the handset Lift the handset of the telephone 3 Check if the telephone line has connected to the fax of the sending system If the destination is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 Press On Hook FAX o 5 Press Manual RX 10 10 Ready to send 10 10 Dest 0 2 On Hook Chain Direct Check e G adea Add Dest ee Ea direc Books Book Ext Address Book One Touch a OE Touch koy GB0669_00 TT ac GB0694_01 Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch Function on page 7 10 6 Replace the handset When reception starts return the handset to its original position 1 9 Using a Connected Telephone gt Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set This function is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other NOTE In order to use remote switch it is ne
92. atons 6 10 Settings for Forwarding from Command Center RX Forward Settings 6 12 SUD Address Box FUNCOM sep eecetsecete scm sectestecntncyecdontaieaneeuenncdnosaneate vctenssntachanend e iaeaea 6 13 SUID GONE SS OK sreo sctenacces E E E E EE 6 13 Sub Address COMMUNICATION ccc cece ceeceeeeceeecaeeeceeeeaeeeseceseeeseeeseeaeeseeeseeeeaeeeaees 6 13 Registering a Sub Address BOX ccccccccsscceecccececeecceeeccuecaueecaeecaeeseueseesseesaeeseeeses 6 14 Changing Deleting Sub Address BOX cccccccccsececeececeeeeceeceseeeeceeeesseeeseeeesseeessnees 6 16 Printing Originals from a Sub Address BOX ccccccceccceeeeeecceeeeeeeeseeeseeeseueeseeeseeees 6 18 Checking Detalls wieseicsieeiensecueeyinessiuciecudeaahemsndvetudgmastenctcigensdulelecusvdiedutdesaovondadespuiaeisiieecee 6 19 Deleting Originals after Printing from a Sub Address BOX ccccccceeeeeeeeeeeeeeeeees 6 21 Deleting Originals from a Sub Address BOX cccccceccceeeeseeeeeeeseeeseeeeaeeeaeeeseeesaeees 6 21 Printing a Sub Address BOX LISI odie sececseces tence sceetecacesassesansntqctasmnietaswnanna a aiaa 6 22 Sub Address Transmission cccecceeecccececeeeceeeceeeeseeeseeeeeessueeeueesueeseeseeesaeeeseeeaees 6 23 PONI COMMUNICA ON secsi ereire e ES e SEE E E EE EENE TE 6 26 POING Irans mMiSSiON rsss iadaan aaea e a EER tana seman EER 6 26 PONO RECEDUON senscidscssncotvanenemnnutdwed ae E T EEEE Ea 6 30 Printing fro
93. atus refer to the machine s Operation Guide Accounting Report refer to the machine s Operation Guide Sub Address Box List page 6 22 FAX List Index page 2 77 FAX List No page 2 11 Outgoing FAX Report page 9 4 Incoming FAX Report page 9 4 Admin Report Settings Outgoing FAX Report page 8 7 page 8 7 Incoming FAX Report page 8 7 Result Report Setting Send Result Report E mail Folder refer to the machine s Operation Guide FAX page 8 4 Canceled before Sending page 8 5 RX Result Report FAX page 8 6 RX Result Report Type page 8 70 Job Finish Notice Setting refer to the machine s Operation Guide Send Log History refer to the machine s Operation Guide Counter refer to the machine s Operation Guide User Property refer to the machine s Operation Guide Cassette MP Tray Settings page 9 5 Cassette 1 to 3 page 9 5 Multi Purpose Tray page 9 5 Common Settings Default Screen refer to the machine s Operation Guide Sound page 9 5 Buzzer refer to the machine s Operation Guide FAX Speaker Volume page 9 5 FAX Monitor Volume page 9 5 Original Settings refer to the machine s Operation Guide Paper Settings refer to the machine s Operation Guide Function Defaults FAX TX Resolution page 9 5 Paper Output page 9 6 Preset Li
94. atus screen refer to the machine s Operation Guide 5 5 Receiving Faxes gt FAX Automatic Reception Canceling reception Disconnection of communication When you cancel receiving by disconnecting the telephone line during communication use the following procedure 4 Press the Status Job Cancel key Status Job Cancel 2 Disconnection of communication Status Job Cancel 10 10 Status Job Cancel 6 10 10 Pri 1 Runni Hre i ee FAX Waiting 3 4 Bree Status OK Jee Status No Paper peee Pause All Print Jobs Use V or A to scroll up and down 2 GB0052_02 When communication is disconnected reception stops 5 6 Receiving Faxes gt Manual Reception Manual Reception This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception on page 9 8 Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system Flow of reception 4 The machine receives a call Nl When the machine receives a call it rings 2 Press On Hook Ready to send 10 10 Dest 0 On Hook Chain Direct Check Recall s Add Dest _ gt OS ys Address Book Ext Ad
95. ax Settings gt Transmission Restriction Changing and Deleting Reject FAX No 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter 10 10 E Send lt gt System Menu Counter Document Box GB0054_02 E Favorites Application V4 10 10 System Menu Counter TX RX Common gt Transmission gt Reception GB0316_00 2 Change Delete Changing System Menu Counter 10 10 System Menu Counter 10 10 mo Reject No List UNKNOWN Number Kecepton Reject 2 1 1 5 8 dE Use V or AN to scroll up and down J 10 10 3 1234 rause DSpace DdCKSpdce GB0357_80 Press for Reject FAX No you want to change and enter the new number pq NOTE For the procedure for entering a number refer to Registering Reject FAX No on page 9 14 9 15 Fax Settings gt Transmission Restriction Deleting System Menu Counter 10 10 System Menu Counter Reject No List AN B 6543 UNKNOWN Number KeEception GB0345_01 GB0356_80 Use V or A to scroll up and down Select Reject FAX No you want to delete and press Delete the trash can icon Registering Permit ID No us NOTE Up to 10 Permit ID numbers can be registered 1 Display the screen Use VV or AN to scroll up and down 1 System Menu Counter 10 10 E Send lt gt System Menu Counter
96. category If administrator privileges have been enabled on Command Center RX remember to enter the correct user name and password when trying to access the relevant screens For details refer to the Command Center RX User Guide 6 12 Using Convenient Fax Functions gt Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed Using sub address reception function you can store received originals in a personal Sub Address Box For the method for using a Sub Address Box see the next section e Registering a Sub Address Box page 6 14 e Changing Deleting Sub Address Box gt page 6 16 For the method for manipulating a received fax stored in a Sub Address Box see the next section e Printing Originals from a Sub Address Box gt page 6 18 e Checking Details gt page 6 19 e Deleting Originals after Printing from a Sub Address Box page 6 21 e Deleting Originals from a Sub Address Box gt page 6 21 e Printing a Sub Address Box List gt page 6 22 For the method for transmitting to a Sub Address Box see the next section e Sub Address Transmission gt page 6 23 Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub
97. cessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine The remote switch dial is set to 55 at the factory The remote switch dial number can be changed Refer to Reception on page 9 7 Using the Remote Switch Dial To start fax reception by operation from the connected telephone set use the following operation 1 The connected telephone set makes a ringing tone Lift the handset of the telephone NOTE You can change the number of times the ringing tone rings Refer to Reception on page 9 7 2 Press the remote switch dial number 2 digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts 7 10 Checking Transmission Results and Registration Status This chapter explains the following topics Various Tools for Checking Transmission Results and Registration Status 2 0 00 ccccccceccceseeeeeeeeeeeaeeeeseeeeeeaees 8 2 CACCIATE AX JOD FISIO seria ed natentexewbuieem eng sateen os sieve tiene a ean nace E E oie 8 3 Displaying Job Log Screen ccccceccccssseecceececceeeecceeeeeceuececsuseeccuu
98. ch Reception 4 The telephone rings The connected telephone set makes ringing tone the set number of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 7 9 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals 1 5 Using a Connected Telephone gt DRD Reception Available for inch versions only DRD Reception Available for inch versions only This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this fax and a telephone on the same line and you can still designate a different fax number for each of them As each number is given a different ring pattern the machine is able to differentiate between incoming calls If one of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring patter
99. chaeiandawels 9 10 Registering Permit FAX NO cccccccsccececeeceeeceeeaeeseeeceesaeceaeeceeseeeeesaeeceeeeensaeeseeees 9 11 Changing and Deleting Permit FAX NO ccccccccceccseeecaeeeeeeeseeeeaeeeaeeesaeeseesaeeeaees 9 12 Registering Reject FAX NO cccceccsseccececececeeceeeecececseeceeceeeeeaeesueeeseesaueesaeeseeess 9 14 Changing and Deleting Reject FAX NO 2 0 ceeccceccseeeceeeeeeeeseeeeseeeaeeeaeeeseeesaeeeaees 9 15 Registering Permit ID NO cece ccecccccsecceeeceeceeeceeeeeecasecseeseesageeseeagesageseeseseseesenes 9 16 Changing and Deleting Permit ID NO ccc cceccceccceeeeeeeeee esse eeeaeeeaeesaeeeseeeaeeeaees 9 17 Setting Send Restriction jc ac tessccceciccescsecndatccedbcane dancin ecnoduedecanhes Cosidesdecdenddaanneteewsesdaadeuiucin 9 19 Setting Reception Restriction ec ceccc cece eeceeeeeeeecee esse eeseeeseeeeseeeseeseeseeeeaeeeaaes 9 20 Unknown Number Reception ccccccccccecceeeceeeeeeeeeseeeseeeeeeseeeseeeaeeseeeaeeseeeseeeaeeeas 9 21 GPUS ANS TINO oaae ans sistant Rides E E E 9 22 Account IMIG COMING oor ccatutencaconcnense nie denaiaciedeounuansdcdace meanacndsanse miata usemiscnieuodedeatanenceuneian 9 24 Logging in when User Accounting has been Enabled ccccccesecceeeeeeeeeeeeeeneees 9 25 Logging in when Job Accounting has been Enabled cccccceceeeeseeeeeeeeeeneeeneees 9 27 10 Troubleshooting sss
100. chine If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings FAX TEL If the reception method is FAX TEL Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 0 15 For Rings FAX TEL this change is possible with some countries Reception Select the reception mode Value Auto Normal Auto FAX TEL Auto Answering Machine Manual Auto DRD If Auto DRD is selected select the DRD Pattern Value Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD reception mode is available for some countries For details refer to DRD Reception Available for inch versions only on page 7 6 Remote SW Dial To start fax reception by operation from the connected telephone set use the following operation Value 00 99 For details refer to Remote Switch Function on page 7 10 Encrypted Reception Turns on reception by encrypted communication Value On Off If turned on select the encryption key For details refer to Encryption on page 6 36 N ECM RX Set whether ECM RX is performed ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as the
101. destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destination GB0803_00 Change a destination Delete a destination 10 10 Nica i 3333 a 1 2 m 44444 44444 am 99999 99999 a Vv GB0803_00 To delete the destination select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted Add a destination Check the destinations and press Check 10 10 liza 123 123 cw Nica 3333 3333 ua 1 2 E 44444 44444 caw 99999 99999 aa Vv a To add the destination press Cancel and then return to the destination screen Ji GB0803_00 8 12 Checking Transmission Results and Registration Status gt Confirmation Screen of Destinations 3 Press Check Check the destinations and press Check 10 10 fia 123 e 3333 3333 cm 1 2 44444 44444 am 99999 199999 em Y GB0803_00 When you have finished checking all destinations press Check 4 Press the Start key Start Start sending 8 13 9 Fax Settings This chapter explains the following topics DEUT SEUNS riea ne peacacte a pao cece tem nciecane A EE EEEE E 9 2 ORCL ATOM MENOU sors cette stesinsnc nase nianon Enine EnA oiean aa RAR 9 2 System Menu Settings o nnoenneeneennsnnosrnsrnnsrrorrrrsrrrrrrrrrerarrsrrosrersrrsnrernrosrrrsttrettnattontennrrenrr
102. details refer to Confirmation Screen of Destinations on page 8 12 To cancel transmission while waiting for interrupt send press the Stop key on the operation panel or Cancel on the touch panel For details refer to Cancelling Direct Transmission on page 4 15 5 When the interrupt send is completed the canceled communication and standby transmission will automatically resume 4 21 Sending Faxes gt Job Finish Notice Job Finish Notice Send e mail notice when a job is complete 1 Display the screen 10 10 10 10 Dest 0 b iii Zoom On Hook Chain Direct Check Al aaa Recall Add Dest ga Continuous Scan m Cis File Name Entry Job Finish Notice 2 GB0673_02 Add Edi Shortcu inal Use V or A to scroll up and down GB0669_00 For details refer to the machine s Operation Guide 4 22 sending Faxes gt File Name Entry File Name Entry Add a file name Additional information such as Job No and Date and Time can also be set 1 Display the screen Ready to send 10 10 10 10 Dest 0 h Zoom On Hook Chain Direct cs AL 100 ponos Scan C d ise Bisse Add Dest E an aoe gt 2 err gt JOD MINISN INOUCe Add Edit Shortcuy Use WV or A to scroll up and down Address Book _Ext Address Book Address Book One Touch La One Touch Key GB0673_02 te Favorites GB0669_00 For details refer
103. details on Address Book refer to Registering Destinations in the Address Book on page 2 2 and for details on One Touch Key refer to Adding a Destination on One Touch Key on page 2 12 Date Timer Set the date and time for the location where you use the machine For details refer to Setting Date and Time on page 1 10 This feature sets a time period during which the machine will not print received faxes For details refer to Unusable Time on page 9 22 Adjustment Maintenance Adjust printing quality and conduct machine maintenance Fax Settings gt Default fax settings Report Print reports to check the machine settings and status Default settings for printing the result reports can also be configured Report Print Status Page Description A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary Refer to Status Page on page 8 9 Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described Refer to Printing from a Polling Box on page 6 33 N FAX List Index You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 11
104. dress Book One Touch Key onoooo GB0669_00 Press On Hook to establish the connection 3 Press Manual RX 10 10 GB0694_01 After the sending side has started transmission the machine starts receiving the originals 5 7 Receiving Faxes gt Fax reception functions Fax reception functions The reception method and fax printing method can be set What do you want to do Print received faxes on both sides of the paper Reference Page Duplex Print Output gt page 5 9 Receive a two page fax on one page 2 in 1 Print gt page 5 9 Print received faxes together as a batch Batch Print gt page 5 9 Reduce received faxes that are larger than the paper Reduced Reception page 5 9 Print the date and time of reception and other information Reception Date Time page 5 9 Restrict the type of paper that can be used Media Type for Print Output gt page 5 10 Connection to PBX Private Branch Exchange Europe only PBX Setting Europe only gt page 1 12 Forward received faxes to another fax machine or a computer Memory Forwarding gt page 6 2 Store received faxes in the machine without printing them Sub Address Box Function page 6 13 Initiate reception of a fax by controlling the receiving machine Polling Communication gt page 6 26 Encrypt an original to send it safely Encryption gt page 6 36 Receiving Faxes gt
105. e Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this product is 0 4 CONDITIONS DE L IC CANADIENNE Le present materiel est conforme aux specifications techniques applicables d Industrie Canada L indice d quivalence de la sonnerie IES sert a indiquer le nombre maximal de terminaux qui peuvent tre raccord s a une interface telephonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 Le IES CANADA pour ce produit est 0 4 C Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC 1999 5 EC and 2009 125 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio EN55022 Class B interference characteristics of information technology equipment Limits for harmonic curre
106. e S pdrduon Off s 2 N Cancel OK g S d 0 oO Select PDF TIFF or XPS If PDF is selected select Off PDF A 1a or PDF A 1b File Separation When sending by e mail transmission folder SMB transmission or folder FTP transmission specify whether File Separation is performed 1 Display the screen Use V or AN to scroll up and down 1ofro E Send If lt gt System Menu Counter amp Document Box 2 E Favorites Application 3 5 GB0054_02 System Menu Counter 10 10 3 Forward Settings TA GB0316_01 2 Configure the function System Menu Counter 10 10 System Menu Counter 10 10 Forwarding 2 Forward Destination Each Page File Format i 1 1 File Separation GB0380_00 mer GB0377_00 To create one file per page select Each Page 6 7 Using Convenient Fax Functions gt Memory Forwarding E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 4 Display the screen Use V or AN to scroll up and down i 1 F Send n i ES lt gt System Menu Counter bo z Pa Favorites Application 3 5 GB0054_02 System Menu Counter 10 10 3 Forward Settings gt GB0316_01 2 Configure the function 10 10 E mail Subject Add Info a FIP Encrypted 1X
107. e contracted with Please note that selecting a wrong telephone line will prevent you from sending fax Value Tone DTMF Pulse 10PPS This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup y on page 1 7 Retry Times The number of retry times can be changed automatically Value 0 14 This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 7 ECM TX Set whether ECM TX is performed ECM is acommunication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected TX Start Speed Reception Media Type Set the TX Start Speed When communication conditions are bad the fax may not be transmitted correctly In that case set a lower TX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting Description Specify the paper type to be used for print output of the received fax Value All Media Types Plain Rough Vellum Recycled Bond Color Thick High Quality Custom 1 8 Refer to Media Type for Print Output on page 5 10 N R
108. ed to all destinations Use the numeric keys to enter a fax number Ready to send 10 10 Address Book Ext Address Book gt 1 1 1 One Touch gt Address Entry gt l Cancel lt Back Next gt GB0676_00 i 212 aaa ae Space On Hook Sub Address Ready to send 10 10 Detail Settings Backspace GBO0703_01 212 is already entered so continue by entering the fax number To enter another destination press Menu and then Next Destination When all destinations have been entered press OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Methods For Entering the Destination gt Using favorites Using favorites A destination transmission time and other transmission settings can be registered as a favorites After a favorites has been registered it can be opened by simply selecting it from the Favorites screen By registering using the wizard format you can check each setting when transmitting For the procedure for registering a favorites refer to the machine s Operation Guide N 1 Display the screen Favorites Application 2 Select a favorite Select the function 10 10 E aa a ID Card Copy Paper Saving Copy Scan to PC Address Entry m
109. educe RX Size When the reception size is larger than the paper size you can reduce the print size Value On Off Refer to Reduced Reception on page 5 9 N Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone Value On Off For details refer to Reception Date Time on page 5 9 When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Value On Off For details refer to Duplex Print Output on page 5 9 N Fax Settings gt Default fax settings Description 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper Value On Off For details refer to 2 in 7 Print on page 5 9 N Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received If Off is set each page is printed as it is received Value On Off For details refer to Batch Print on page 5 9 Rings Normal If the reception method is fax automatic reception the number of rings until the machine answers a Call can be changed as needed Value 1 15 Rings Answering Ma
110. eecsaeccseueeessueeessueeeesaesessueeessagesessaesessass 8 3 Printing Administrative Reports ccccsssccssssercssetecsseerensserenscereasaneecosserenserecauersecuserersuaresauersecauereneustensanecasanens 8 4 Send ReSUt REDONS rissa enar i Ea E EEEE E 8 4 Report for Job Canceled before Sending ccccccccssccceseeceeececeececeececececseceseusessueessueescsesenseesegeeenseesenes 8 5 FAA RA ROSUL PROD OMS eraann E E EE E E E E E tater deen dusaetaeeuenedeccbantese coher 8 6 ACUI RODOR sansirnar A E EEA E E EE ett EE E A A O E EEA E 8 7 Prning FNCU NEY REDONS sceicco a E desman cates deals 8 7 AON FA OO oe E E E E E E E E eka acinar 8 8 ASE AO aara E EE E E E ENE 8 9 Reporting FAX Receipt Result by E mail cc cccccccceececeececeeeeceeeseecesseeesseeececeseesessuseseueesegeesessenseseessessegs 8 10 Confirmation Screen Of Destinations 0 0 cceecccceececeeeeeeeeeeeeeeaeeeeeaeeeesaeeeeesaeeeeeeaeeeseseeeseaeeesaeeeeeseeeesaueesaaeeeesaaees 8 12 8 1 Checking Transmission Results and Registration Status gt Various Tools for Checking Transmission Results and Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools FAX job history check Display Location Touch panel Contents to Check History of latest 100 send and receipt results stored Timing of Check Any time Reference Page Send result repor
111. eeeeeeeeeeesaeeeeeeeseeeseeesanesseeeaes 2 14 3 Methods For Entering the Destination 222222 9 1 Entering the destination fax number with the numeric keys cccceccseecseeeseeeeeeeeeeeeeeeeaes 3 2 Choosing from the Address Book cccccccseccseceeeeeceeeeeeeeeeeeseesseeeeeueeseeeseeesseeseeeseeeseeesenees 3 4 CHOOSING DV ONG TOUCA KEY scsesicsusacsesccdedeadencdancadinuscaseceurtdeteououndexnssennenedecapenctetsdsiencienssie lt ei 3 6 Using the Speed Dial key ccccccccecccssccseeceneecuceceucceeeceueceueessuecueeseueesaeecaeesaeeseeessaeesaeesaess 3 7 Broadcast Trans MISSION speciesd aa oeni esa aa EE O aaa N EE Eiai 3 8 Eie Aee e E E E E E A E E E E A E EAEE E A E 3 10 USING ONA OI sosie E E E E tau tiammectanids 3 11 Eare R E OS E E EE A E E E O E E E A E A gunetvestousae ets 3 13 Sending FAKCS ssisiisprasdinossuinuan a a a ee Basic transmission procedure cccccccecceeeceeeceecenccseeaueceeeceeeceeseeesaesageseeeseeseeeseesaeeseneseees 4 2 Checking the Send Status cccecccccccseeceeeceeeceeeceeeceuecegeceeceueecseesseeeeaeeseesseensaeess 4 3 Pronty Override Send srosstiiciedeeticed asncsnieadsaudtcsedenecvcawtnasndina a aiaia RE 4 4 Cancelling the Transmission cccccccceccceseceecceuceceeceeeceeecaueeceeeeaeeseeeseeesaueeseeeseeens 4 5 Fax transmission functions asscicawcce ci casirestins xe vannnsadvenamieseeadenedsneaaiueldeinnsaditenatedic eaxesencos
112. eeeneeeenaass 4 5 Fax transmission TUNCUONS sscesioe vers etscssecenoncecdtdeeetsecbesbssecc cesta se Er aE Ea AA 4 7 Jma Se SeN e e eet nc con ody arc oe and heen E apm depo oe sian N E semeumemeen iW ican enamooreteL ues 4 8 IIA ZS A E T E EE A E EA A A E AT 4 8 Sae eKO EES g E E A E A ET E E E E E N E T E T TA AE 4 9 Mixed Size OnginalS senssa En EEEE E AE E n iaa 4 9 2 5id ed B0ok Original sesrrssissisrcsn inneni eana E AA E a AEN A a a EEE aaaea 4 10 SSNAN EE ae E E S ceca dena 4 11 FAA TA RO COUOT Paena EEE E TEE E EEE E EE EAE EE 4 12 PERSI eie a E E a E E A 4 13 IGUMAAIIAQS senine e E E SE TEE 4 13 ZOO a T A E E cede aianeecsenarsteanen 4 14 COMUNUOUS SOA sacescsessccrieioectese a a TE E EE E E EEEE 4 14 FAA Direct WA SINS SION esre e E OE E E ENE EE EEIE 4 15 Cancelling Direct Transmission cccccccceccceeecesceceeeceeeceuecaueecueecaueceueesueecuecsuessueesueesaeessueseueeesenesgess 4 15 Kra a O EE E EAE E E E E EE AEA 4 16 FAA DEDO TAn S ON a EE ET EE E 4 17 Cancelling and Sending Delayed Transmissions Queued ccceccneeeeeeeeeeeeeeaeeeeeeceeeeeeaeneeesaaaeeees 4 19 Standby Transmission escicn nain en ee ee ee ee a 4 20 ORUE OII aoge a en cele E snes E NE E EE OEE ENE O E EEA E 4 21 JOD PIN NOCO retena E E E E E E E E N EA 4 22 File Name ENIY ssip a a e eer en er ree roe ere 4 23 4 1 Sending Faxes gt Basic transmission procedure Basic transmission procedure The basic procedure for using the
113. efault fax settings Paper Output Paper Output FAX Description Select output tray respectively for copy jobs print jobs from Job Box computers and FAX RX data Value Inner Tray Finisher Tray Job Separator Tray NOTE If the optional document finisher has been installed Inner Tray will change to Finisher Tray Settings related to the fax function can be configured TX RX Common Encryption Key Registration Description This is used to register an encryption key for encrypted communication Refer to Encryption on page 6 36 N FAX Remote Diagnosis If a problem arises with this machine and you contact our service representative this feature enables our Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center Value On Off Remote Diagnostics ID Transmission Local FAX Name If you have turned on Remote Diagnostics enter the predetermined ID Value 0000 9999 Description Register the local FAX name printed in the transmit terminal identification TTI area This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup N on page 1 7 Local FAX ID Regis
114. ei eaa e Eaa Eaa a da 6 58 Cover Page Registration Default Settings 20 ecccceececeeeceeeeeseeseeeesseeeeeeees 6 63 Transmission OME OD sescessimessi serie Serco rs aaea EEEE EE aE N EE EE EEE 6 68 FAX TEL Auto Switch Reception ccccccceccceecceeecceeeeeeeceeecaueecueceueeceecsuesegecsueecaeessaeseeesegs 1 2 FAX Answering Machine Auto Switch Reception cccccccccecceceececeeeeseeeeeeeeeseeeseeeeseeeeeaes 7 4 DRD Reception Available for inch versions only ccccccceeeeeeeeeeeeeeaeeeeeseeeeeeaeeeeeaaeeeesaeeeeas 7 6 vonuar CIN eo eeceicotsede cies E A auantenaaecanensd E ENE 7 8 Manual Reception cists cacsnsccisouswswsstendeactoniaasaadaasid tawnoubedesduacburecuncdusiaptaunduacduesaswaueedduaataneaceanuds 7 9 FREMIOLS WINCH FUNGUO se csicocesecencenes annncnsbasimannaveeeianteeiedsend anaes A a O 7 10 Various Tools for Checking Transmission Results and Registration Status 00 8 2 Checking FAX JOD FISIONY seseicnssccovaneacdssanevensedunudvatabsieusnceesteswnd vebdusexmacwocuccessilneouentaemenseceeeenentic 8 3 Displaying JOD LOG SCICCM as dtwexecasasnssdcedtebeiwectesseiizaceeatsoreensncasicsnese wandadewsesasvaredscates 8 3 Printing Administrative Reports cccccceccseccececeeceeeceeeceeceeeceeecsesageceseceesaueseeessesaueseesenes 8 4 OTIC Result REDONS sissors ennn EEEE E EE EEE 8 4 Report for Job Canceled before Sending ccccccccseccseceeeeeseeecaecaeeseeeeeeeeseeeseee
115. em Menu Counter 10 10 System Menu Counter sa RX Restriction 1 2 Permit No List 1 1 Permit ID List GB0348_00 GB0345_00 Menu e 4 System Menu Counter 10 10 3 676483 pause Space lt backspace Cancel OK j d Use the numeric keys to enter Permit FAX No and press OK Up to 20 digits can be entered GB0351_00 NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 3 To register another permit fax number repeat step 2 Changing and Deleting Permit FAX No 1 Display the screen Use V or A to scroll up and down 4 J E sena lt gt System Menu Counter T Ww S uo 2 E FAX E Favorites Application V4 System Menu Counter 10 10 TX RX Common gt Reception GB0054_02 Fax Settings gt Transmission Restriction 2 Change Delete Changing System Menu Counter 10 10 System Menu Counter 10 10 moo TX Restriction a i re RX Restriction off 2 Permit No List a ig Permit ID List GB0345_00 GB0348_00 t System Menu Counter 10 10 3 6764834 Pause Space Backspace S l 014 neee el GB0349_00 Press for Permit FAX No you want to change and enter the new number NOTE For t
116. entify and correct the problem NOTE When a transmission error occurs a sent receipt result report is produced Check the error code shown in the report and refer to Error Code List on page 10 6 for a description To print the sent receipt result report refer to Send Result Reports on page 8 4 and FAX RX Result Reports on page 8 6 You may also check error codes using the activity report Refer to Activity Report on page 8 7 Message Checkpoint Corrective Action Reference Page Add the following paper in cassette 1 3 Is the indicated cassette out of paper Add paper If the reception paper type is specified the necessary paper type is also displayed To use another paper source press Paper Selection To print using the selected paper press Continue Is the type of printing paper specified The cassette for the specified paper type is not available Select other paper source and press Continue Is the cassette securely loaded Remove the cassette and reload it completely Box limit exceeded e Sub Address Box capacity is used up with document data Press End The job is canceled Try to perform the job again after printing or deleting the data in the Sub Address Box e The polling box is full Press End The job will be canceled Delete documents from the polling box and then repeat the operation 6 13 FAX connection could not be made for the following
117. enu Counter 10 10 S System Menu Counter 10 10 TX RX Common gt 4 Encryption Key Registration lransmission gt FAX Remote Diagnostics Reception TX RX Restriction GB0316_00 GB0317_00 2 Configure the function 10 10 CESSA z ft ea 2 1234567890ABCDEF Infut 16 Lifhit 16 z elk eeu 1 5 Key02 Key03 ty Key04 Men ie Press for the unregistered encryption key enter the 16 digit encryption key and press OK To register other encryption keys repeat step 2 me lt GB0318 00 t GB0057_50 ar NOTE Use numbers 0 to 9 and alphabetical letters A to F to register the encryption key 3 Finish registration 10 10 GB0318_00 Press End Using Convenient Fax Functions gt Encryption Changing and Deleting Registration Contents of Encryption Key 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter 10 m m yy Send Fe Document Box a FAX lt gt System Menu Counter 72 3 5 E Favorites Application V4 GB0054_02 System Menu Counter 10 10 S System Menu Counter 10 10 Encryption Key Registration FAX Remote Diagnostics TX RX Restriction GB0316_00 GB0317_00 Change Delete Changing 10 10 EESAN ARA E ee ti i F E Key02 1 5 Key04 VY Menu End pre Press for the encrypti
118. eported by e mail according to the settings of FAX RX Result Report If the FAX RX Result Report setting is On E mail notification is provided for every fax If the setting is Error and Forward Only E mail notification is only provided when an error occurs or the received original is forwarded to other faxes and computers 1 Display the screen lt gt System Menu Counter System Menu Counter 10 10 System Menu Counter 10 10 A Language Admin Report Settings gt 3 Result Report Setting E Counter VY Vv Vv Sending Log History Vv GB0054_00 System Menu Counter 10 10 Send Result Report System Menu Counter 10 10 FAX Off 5 RX Result Report Type Report Print gt 1 1 Job Finish Notice Setting GB0571_00 8 10 Checking Transmission Results and Registration Status gt Reporting FAX Receipt Result by E mail 2 Select the destination Select from the address book m T m ystem Menu Counter System Menu Counter 1 1 Ea 1 1 f Print Report Vv E mail GB0573_00 i t GB0574_00 p 4 m ystem Menu Counter 10 10 System Menu Counter B AAA aaa abc com BBB bbb abc com Address Book t Ext Address Book Go A 1 1 1 1 Vv Address Entry lt 4 ccc ccc abc com DDD ddd abc com u zZ
119. er depletion occurred at the recipient machine Check with the recipient U00430 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U00900 U00910 Page s not received correctly Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01000 U01097 Communication error occurred during transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U01100 U01196 Communication error occurred during reception Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01400 Failed to establish communication with the sender or recipient machine because dialing registered for
120. er to the machine s Operation Guide Methods For Entering the Destination gt Choosing from the Address Book Choosing from the Address Book Select a destination registered in the Address Book NOTE For more information about how to register destinations in the Address Book refer to Registering Destinations in the Address Book on page 2 2 For details on the external address book refer to Command Center RX User Guide 1 Display the screen Ready to send 10 10 Dest 0 On Hook Chain Direct Slas Recall s Add Dest W EAL 2 Address Book Ext Address Book One Touch Key GB0669_00 ee E vy Favorites 2 Select the destination 10 10 Address Book All IYE 1 123456 123456 of2 3 789012 789012 em _ 093 A ABCDEF 567890 uw 1of4 5 GHDKL 111111 a a Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box GB0426_03 Destination Search ne a aoa ee 10 10 Address Book All IXa Searches by destination name NAGE 123456 123456 Advanced search by type of registered destination All 002 789012 789012 wm ur ld an FAX or Group 003 f ABCDEF 567890 a 1004 GHIJKL 111111 uw GB0426_03 Displays details for individual destinations You can specify a destination by address number by pressing the Quick No Search key Methods For Enter
121. erence Page Cannot send fax Is the modular cord connected Connect the modular cord correctly correctly Is Permitted FAX No or Check Permitted FAX No and Permitted Permitted ID No registered ID No correctly Has a communication error Check error codes in the TX RX Result occurred Report and Activity Report If the error code starts with U or E perform the corresponding procedure Is the destination FAX line busy Send again Does the destination FAX Send again machine respond Is there an error other than Contact your Service Representative above 10 2 Troubleshooting gt Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off press the Power key on the operation panel You cannot automatically receive a fax when the main power switch is turned off Before turning off the main power switch press the Power key on the operation panel Make sure that the Processing indicator and the Memory indicator are off before turning off the main power switch Check that the indicators are off NOTE When the Processing indicator or Memory indicator is lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction 10 3 Troubleshooting gt Messages Messages When an error occurs the display may show one of the messages listed below These will help you id
122. es originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterwards NOTE When using a group for the destination you can send originals to up to 100 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission Enter the fax number 4 Add a destination 10 10 10 10 Dest 0 On Hook Check On Hook Sub Address Detail Settings GB0669_00 GB0703_00 z EN ps Favorites _ Menu Next Dest ar Chain Direct Address Book Ext Address Book One Touch Key Press Add Dest and enter the fax number with the numeric keys To enter another fax number press Next Dest 2 Press OK 10 10 On Hook Sub Address Detail Settings 111111111 Pause Space Bi 4 Backspace Next Dest Cancel When all destinations have been entered press OK GB0703_02 NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine 3 8 Methods For Entering the Destination gt Broadcast Transmission Select the destination from the Address Book Select the destination 1 On Hook Chain Address Book
123. estination that has been added to the Destination List select the destination to be changed and click on the Edit button Change the recipient information and click on the OK button Edit Recipient Information FAX Number 6666 6666 Recipient Information Company Department Recipient Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered 3 When the sender information is not set in the Default Settings dialog box click on the Sender Information tab and set the sender information Refer to 4 Sender Information Tab on page 6 53 we Network FAX Transmit Settings Test Page ex Telephone Number Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 characters can be entered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E mail Address A maximum of 128 characters can be entered Available characters Symbols amp
124. f the equipment to install FAX System U is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company This equipment connects to the network via USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ FTXXXxX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temp
125. fax system is explained below 1 Press the FAX key AX The base screen for fax appears NOTE ei If the touch panel is turned off press the Energy Saver key or the Power key and wait for the machine to warm up 2 Place the originals Refer to the machine s Operation Guide for placing originals N 3 Specifing destination Ready to send 10 10 TTS Specify the transmission destination On Hook Chain Direct chak Recall s Add Dest DO LARJES Address Book Ext Address Book One Touch Key Functions For details refer to Methods For Entering the Destination on page 3 1 4 Select the transmission method ane There are two transmission methods memory transmission and direct ae a Check transmission 0123456789 0123456789 ap 4 Add Dest Memory transmission The original is scanned into memory before E EE H T communication starts Memory transmission is selected by default Direct transmission The destination is dialed and communication Address Book Ext Address Book One Touch Key 8 t rt b f re the ori inal is scanned paaie a bero g 8 Press Direct to change the transmission method to direct transmission The key will be highlighted on the touch panel If the Direct is pressed in the highlighted state the transmission method will change to memory transmission For details refer to FAX Direct Transmission on page 4 15 N 4 2 Sending Faxes gt Basic transmission
126. for Account ID as desired Use Specific Account ID Enter the Account ID Transmission will be performed using the entered Account ID Prompt for Account ID A screen for entering the Account ID will be displayed when attempting a transmission The Account ID must be entered each time a transmission is attempted 6 52 Using Convenient Fax Functions gt Network FAX 4 Sender Information Tab NW FAX Default Settings jm Sooma Sending Options Cover Page Authentication Sender Information Company Department Name Telephone Number FAX Number E mail Address Enter the E mail address to receive the send result report Canes Enter your own information into fields explained below to send a cover page with your faxes Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 characters can be entered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E Mail Address A maximum of 128 characters can be entered Available characters Symbols amp 4 _ and Alphanumerics 0 9 A Z and a 2Z NOTE Entering the e mail address
127. g the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically 1 1 Using a Connected Telephone gt Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 1 Place the originals 2 Dial the destination Lift the handset and dial the number of the receiving system Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 Press On Hook Ready to send 10 10 1 Dest 0 C BA Geis Add Dest a L____ Address Book Book Ext Address Book One Touch a NE Touch Keyj GB0669_00 Functions id Favorites 5 Press the Start key Start Transmission begins 6 Replace the handset When sending starts return the handset to its original position 7 8 Using a Connected Telephone gt Manual Reception Manual Reception Use this method when you want to receive originals after talking to the person at the sending system NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use M
128. gister Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 9 11 or Registering Permit ID No on page 9 16 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 9 19 Register the Local FAX Numbers or Local FAX IDs of other parties The recipients Local FAX Number matches a Permitted FAX No registered on the machine The recipients Local FAX ID matches a Permitted ID registered on the machine When the number was dialed using the Address Book or Onetouch keys the last 4 digits of the dialed number match the last 4 digits of the recipient s Local FAX Number Excludes manual transmissions Reception Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 9 11 or Registering Permit ID No on page 9 16 Reception restriction settings are specified in Permit List Address Book in Reception Restrictions Refer to Setting Reception Restriction on page 9 20 Register the Local FAX Numbers or Local FAX IDs of other parties The sender s Local FAX Number matches a Permitted FAX No registered on the machine The sender s Local FAX ID matches a Permitted ID registered on the machine A fax number that matches the last 4 digits of the sender s Local FAX Number is registered in the Address Book on this machi
129. gt Character Entry Method Entering Characters Follow the steps below to enter List A 1 for an example 1 Enter List Space Input 1 J Limit 32 a Del Cancel lt Back Next gt ee Ee Se To shift from lower case to upper case letters press a A To shift from upper case to lower case letters press A a 2 Enter A 1 List A Input 6 To enter numbers or symbols press ABC to display Symbol Limit 32 List eu Input 5 Limit 32 Ca Rogneoneo Bal e z GB0057_E12 GB0057_E11 List A 1 Input 8 Limit 32 GB0057_E13 GB0057_E14 3 Register the characters you entered List A 1 Input 8 Limit 32 GB0057_E14 Press Next gt The entered characters are registered Appendix gt Specifications Specifications pg NOTE Specifications are subject to change without notice FAX function Item Description Type Optional FAX kit Compatibility G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less 33600 bps JBIG ITU T A4 R 1 chart Transmission Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Error Correction ECM Original Size Max width 11 297 mm Max length 17 432 mm Automatic Document Feed Max 50 sheets with document processor Scanner Resolution
130. gures function settings yy Favorites Displays shortcuts Ready to send Cy Original Size Auto Original Orientation L4 Top Edge on Top Displays the status of the equipment as well as necessary operation messages Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen Displays available functions and settings 1 4 Mixed Size Originals E5 GB0673_00 2 sided Book Original amp 1 sided Vv cai Registers functions as shortcuts Enter key and Quick No Search key This section explains how to use the Enter key and Quick No Search key on the operation panel Using the Enter key The Enter key works in the same way as keys displayed on the touch panel such as OK and Close The Enter symbol is displayed next to the keys whose operations are carried out by the Enter key e g OK 4 Close 4 Ready to send 10 10 Lighter Normal Darker Enter Cn ian lt Pressing the Enter key on the operation panel has the same effect as touching OK on the touch panel GB0008_01 Using the Quick No Search key The Quick No Search key is used to specify a transmission destination by speed dial or by directly entering the fax number with the numeric keys Before Using the Fax Machine gt Part Names and Functions E 10 10 001 123456 002 Non 003 None a 5 004 None 005 Non
131. h the recipient U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check with the recipient U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19300 Transmission was stopped due to a data error occurring during transmission Send again 10 8 Troubleshooting gt Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative
132. he machine s Operation Guide Scheduled sending jobs exceeded The number of jobs has exceeded the limit set for delayed transmission Press End The job is canceled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again 4 17 The fax board is not installed Is the Fax Kit installed on the machine For network FAX transmission install the Fax Kit The phone receiver is off the hook Is the phone commercially available connected to the machine off the hook Hang up the handset This driver don t correspond to the connected model Is the Network FAX driver for this product used 10 5 Check the product name of the machine and reinstall the Network FAX driver For details refer to Installing the Network Fax Driver on page 6 45 Troubleshooting gt Error Code List Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE U or E will appear in the error code depending on the communication speed setting Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times Send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Pap
133. he drop down menu NOTE To use the Windows Address Book select Windows Address Book ABC DEF GHI JKL MNO PORS Tuy wxrz os Recipient Address Number A Recipient FAx Number amp 0001 Aren 0123456789 0002 Harold 3456789012 Add gt 0003 Richard 678900000000 004 Richard 6789012345 ren 0123456789 Home For adding an Address Book for Network FAX data file fdt select the Refer to Address Book click on the Add button and then select the Address Book data file 6 54 Using Convenient Fax Functions gt Network FAX 3 Select the Destination The destinations registered in the Address Book are shown in the list on the left side of the dialog box To select a group of destinations select Group from the filter s drop down menu Select the desired destination and click on the Add gt button The selected destination will be added to the Destination List right side e Address Selection 2 Address Book Address Book Filter FAX Destination List Search 2 Items Remaining 498 Items ABC DEF GHI JKL MNO POQRS TUY Wxy2Z 0 9 Recipient Address gt Number A Recipient FAx Number l be Richard raha Harol 3456789012 aloo Aren 0123456789 poan 0002 Harold 3456789012 Add gt 0003 Richard 678900000000 0004 Richard 6789012345 Aren 0123456789 Home __Delte Delete
134. he procedure for entering a number refer to Registering Permit FAX No on page 9 11 Deleting 10 10 TX Restriction RX Restriction Off Permit No List gt Permit ID List GB0345_00 GB0348_00 Select Permit FAX No you want to delete and press Delete the trash can icon Fax Settings gt Transmission Restriction Registering Reject FAX No NOTE Up to 25 Reject FAX numbers can be registered 4 Display the screen Use VV or A to scroll up and down 1 System Menu Counter 19 10 E Send lt gt System Menu Counter gt Document Box E Favorites Application VY System Menu Counter TX RX Common Transmission Ww a uo GB0054_02 Reception GB0316_00 2 Add a Reject FAX No System Menu Counter 10 10 System Menu Counter ACY m i Reject No List eee 2 UNKNOWN Number KeECeption S 1 1 5 2 F a 0 e m Use WV or AN to scroll up and down System Menu Counter 10 10 3 6543 pause Space lt backspace Cancel e 4 d Use the numeric keys to enter Reject FAX No and press OK Up to 20 digits can be entered GB0359_00 NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 3 To register another Reject FAX No repeat step 2 9 14 F
135. hen sending originals with Typical character size 10 5 point standard size characters example Resolution Resolution 200 x 200 dpi Fine when sending originals Typical character size 8 point with relatively small characters example Resolution Resolution and thin lines 200 x 400 dpi Super when sending originals with Typical character size 6 point Super Fine minute characters and lines example Resolution Resolution 400 x 400 dpi Ultra when sending originals with Typical character size 6 point Ultra Fine minute characters and lines example Resolution Resolution more finely NOTE The default setting is 200 x 100 dpi Normal The higher the resolution the clearer the image but the fax transmission time is longer The scan resolution must to equal to or higher than the fax resolution If the fax resolution is higher than the scan resolution the scan resolution will automatically change to the same setting as the fax resolution 1 Display the screen Ready to send 10 10 Ready to send 10 10 Dest 0 E A Check m Sending Size On Hook Chain Direct C as Same as Original Size y FAX TX Resolution Recall Add Dest 7 dpi 200x100dpi Normal Densi R Normal 0 m BEJ F _ Original Image Address Book Ext Address Book One Touch Key re Text Photo a kam Close Add Edit Shortcut Use V or AN to scroll up and down GB0669_00 GB0673_01 Pe ne 2 Select the
136. ied DVD on your PC required to use Network FAX For details refer to Installing the Network Fax Driver on page 6 45 6 44 Using Convenient Fax Functions gt Network FAX Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below The screens in Windows 7 are shown NOTE Plug and Play is disabled on this device when in Sleep Wake the device from Low Power Mode or Sleep before continuing Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run Setup exe If the user account management window appears click Allow 1 Insert the DVD Notice 3 By esing of ansialing the dece drivers and sofware mmcluded in tes package yo eee 1 became bind bey fhe ema and conditions of this License Agnenment Software Documentation Software icles Notes fnstall drivers amd will bre Click View License Agreement and read the License Agreement 3 Install using Custom Mode 1 Select the print system to be installed If the machine is set to acquire an IP address automatically select the Use host name for port name checkbox i Instat nuns x Urim hee be rad Pa rere Express Mode Pata fre reccomended swtrg ane 2 pring qe eet be corea 6 45 Using Convenient Fax Functions gt Network FAX 4 Select F
137. imilar sub address transmission feature Is the entered sub address or If your entry is correct check with the 6 23 sub address password identical recipient This machine does not use a to the sub address or sub sub address password for reception address password registered in the recipient fax machine Is free space available in the Check with the recipient memory of the recipient fax machine Cannot perform memory Is memory forwarding set to Check the memory forwarding setting 6 2 forwarding On Cannot perform memory Is the recipient fax machine Sub address transmission cannot be forwarding using a sub equipped with a sub address performed unless the recipient fax address transmission feature machine has a similar sub address transmission feature Is the entered sub address If your entry is correct check with the 6 2 identical to the sub address recipient This machine does not use a registered in the recipient fax sub address password for reception machine 10 9 Troubleshooting gt Troubleshooting Symptom Checkpoint Corrective Action Reference Page Cannot output from a Sub Is the box password been set Enter the correct box password Address Box Cannot use polling reception Is polling transmission being Check with the recipient used correctly on the sending machine Cannot use sub address Does the other party s fax If the other party s fax machine does not bulletin board communication
138. indows Task Bar _ 10 10 PM B UU f OF e i A O02010 Double click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed gf Ts Network FAX Transmission Control Document Help Document being processed Document Status Pages FAX Number Receivedat Test Page To terminate any transmission select that transmission and then select Cancel from the Document menu Ending Transmission Control Right click on the Transmission Control icon and select Exit Ea 10 10 PM 10 10 2010 hes Fe pal 6 68 f Using a Connected Telephone This chapter explains the following topics FAX TEL Auto Switen Reception ais sete setecteeercen cect etna ta reece seen seen EEA EE NE a aea iaa FAX Answering Machine Auto Switch Reception ccccccccceeceeeseeeeeeeeeeeaeeeeeseeeeeeseeeesseeeesseaeeesaeeeeseeeeeeeeeeeeaess DRD Reception Available for inch versions only cccccccseceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeseeeeeseseesaeeeesaeeeessaees Vanua SUN seers E gine aice ty oe lores E auc A E A A Manual RECODO secu cdised ook tevposactesnenarsecdecunssoaheseteaanedcesassensde vs aedeaceadeasven dae seas coeeeedsaeendeoanonceeebaossesereusarsmeaciedicetenee ROMO mo WVIRG Ii ING ION sermien E sustieesanacteaee E 1 1 Using a Connected Telephone gt FAX TEL Auto Switch Reception FAX TEL Auto Switch Reception
139. ing a Destination Add a new destination contact or group A maximum of 100 destinations can be registered To register a destination to a One Touch Key it must first be registered in the Address Book Register one or more destinations as needed before proceeding 1 Display the screen Use V or AN to scroll up and down System Menu Counter 10 10 lt gt System Menu Counter P internet 2 Address Book One Touch lt gt 4 5 User Login Job Accounting 1 e Printer System Menu Counter 10 10 Address Book One Touch Key 1 1 Address Book Defaults R GB0054_03 gt Print List gt GB0411_00 2 Add a One Touch Key System Menu Counter uus None uuz None 005 None 006 None 004 None 008 None 009 None 007 None 012 None 011 None 010 None K GB0422_00 Press the One Touch key to be added and press 3 Select the destinations 10 10 Address Book All YQ Caches by destination name 001 pm Sales department 1 0123456 a e Advanced search by type of registered destination E P gt mail Folder SMB FTP or FAX 1 2 003 Support department 0234567 lt gt 004 Support department BOX a gt V SE el Displays details for individual destinations GB0429_00 Select one destination contact or group from the Address Book You can specify a destination by address
140. ing reception of high speed transmission Designated transmission speed may not be available for this machine Ask the sender to reduce the transmission speed and send again NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party U03500 Sub address bulletin board reception was attempted and the other party s machine is an our brand m
141. ing the Destination gt Choosing from the Address Book You can also press Menu to perform a more detailed search too pe too Address Book All IY EQ J NAO a 123456 123456 e5 Narrow Down 002 789012 789012 uw Search Name 1 1 _ 003 ABCDEF 567890 mw Search No 1004 3 GHIDKL 111111 om Sort Name e Narrow Down Advanced search by type of registered destination All FAX or Group GB0426_03 GB0396_00 Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number NOTE You may choose multiple destinations To cancel a selection press the corresponding checkbox to clear the check mark 3 Accept the destinations Address Book All IYITQ W001 123456 123456 e __ 002 789012 789012 10 10 1 1 _ 003 ABCDEF 567890 cm 1004 GHDKL 111111 aw GB0426_03 L Methods For Entering the Destination gt Choosing by One Touch Key Choosing by One Touch Key Select the destination using the One Touch Keys NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 12 1 Display the screen Ready to send 10 10 Dest 0 On Hook Chain Direct See Recall Add Dest ics LARA Address Book Ext Address Boo One Touch Key a s Functions GB0669_00 2 Select the destination CG 10 1
142. ing to the person at the sending system DRD Reception Auto DRD Select this if you use a Distinctive Ring Pattern service Available for inch versions only Receiving Faxes gt Fax reception Checking and Changing the Reception Method 4 Display the screen System Menu Counter 10 10 1 i gt Send AN lt gt System Menu Counter Pa ocument Box E Favorites Application VY Use WV or AN to scroll up and down GB0054_02 System Menu Counter 10 10 System Menu Counter 10 10 TX RX Common Transmission 1 2 TX RX Restriction Rings FAX TEL Vv Vv lt GB0316_00 GB0327_02 2 Select the reception method 10 10 Auto Normal Auto FAX TEL Auto Answering Machine Manual c GB0337_00 For FAX Automatic Reception select Auto Normal 5 3 Receiving Faxes gt FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes Flow of reception 1 Reception Starts va GD Gi Quick No Clear Search Enter C i Processing Memory lAttention When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Processing indicator b
143. ion Sender Information FAX Number Add to Destination List amp 6789012345 Zs 3456789012 2 Enter the sub address and password as it is registered in the destination fax Option Settings Recipient Information Company e A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces a space CANNOT be entered as the first character 3 Click on the OK button The Transmit Settings dialog box will be displayed once again 6 56 Using Convenient Fax Functions gt Network FAX 3 Cover Page Settings A Cover Page can be set as the first page of a fax transmission In addition to the standard templates for Cover Pages original templates can be created and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab Tas Network FAX Transmit Settings Test Page Address Sett ption Sender Information Cover Page Templates a 3 English template 01 English template 02 English template 03 English template 04 English template 05 German template 01 German template 02 German template 03 New Edit Preview ico coos 4 Optional Settings The settings that were selected in 1 Sending Options Tab on page 6 57 can be changed by clicking the Options tab peewee Network FAX T
144. ion cost NOTE You cannot send originals as a batch transmission in the case of direct transmission In the case of broadcast transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the originals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving system the waiting originals are also sent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission 1 Display the screen 10 10 10 10 Dest 0 FAX Delayed Transmission OnHook Chi Direct Bache 2 ox oft A 4 FAA VITeCLl I fansSMission Recall s Add Dest S C off ees gt Address Book Ext Address Book One Touch Key TT aa 4 4 GB0669_00 GB0673_04 Close Add Edi Shortcut Use V or AN to scroll up and down 4 17 sending Faxes gt FAX Delayed Transmission 2 Configure the function 10 10 10 10 s 2 00 23 00 59 j Co 00 gt GB0092_00 GB0218_00 _ Use or the numeric keys to enter the transmission start time sending Faxes gt FAX Delayed Transmission Cancelling and Sending Delayed Transmissions Queued To cancel delayed transmissions that are queued
145. is different from the received document The image is printed after being rotated 90 automatically Indicates print output on two sheets Print the received data by reducing the original size according to the paper size NOTE The abbreviations denote the following paper sizes ST Statement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 5 10 If All Media Types is selected a paper type cannot be specified for fax printouts 11 14 Appendix gt Received FAX Sizes and Paper Priority Metric Model Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Paper Size Received FAX Size D A 4 A5 R A4 R M B5 R A5 R A4 R A4 R l B5 R A5 R 9 10 s B5 R 11 15 Appendix gt Received FAX Sizes and Paper Priority Metric Model Paper orientation is different from the received document The image is printed after being rotated 90 automatically Folio size original is reduced to match A4 size paper indicates print output on two sheets pg NOTE The abbreviations denote the following paper sizes
146. is handle when opening or closing the Document Processor NOTE The Original loaded indicator shows the original status The indicator is lit in green Originals are set correctly Before Using the Fax Machine gt Part Names and Functions Operation Panel lt gt System Menu Counter Displays the System Menu Counter screen Interrupt Displays the Interrupt Copy screen Displays the Status Job Cancel screen Status Job Cancel Displays the Copy screen Copy Ends operation logs out on the Administration screen Displays the Favorites screen Favorites Application oy Displays the screen for sending You can send the FAX on the basic send screen Puts the machine into Low Power Mode Displays the Document Box screen Document Box lt gt System Menu Counter Status Job Cancel Copy pr Auto Color Favorites Application Send P Elor Ww ey d Black amp AX White a l Document 21094 roll Job Separator Ready to send On Hook E Address Book Ext D A Book One Touch 3 ae Displays the FAX screen Interrupt 10 10 Dest 0 Direct nee el Add Dest Chain Rect vv Favorites Clear C Processing Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Lit when the machine s main power is on Koreo T AEEA Power KO G 2 5 8 O
147. k Ext Address Book One Touch Key GBO0669_00 GB0703_00 H Functions id Favorites l Press Add Dest and enter the fax number of the other party pg NOTE When encrypted transmission has been set to a destination in the Address Book or One touch keys you can use the destination 6 39 Using Convenient Fax Functions gt Encryption 5 Turn on encrypted transmission 1 Display the screen Ready to send 10 10 On Hook Sub Address Detail Settings f E ECM 1234567890 Pause Space lt Backspace i 2 Encrypted Transmission GB0703_00 GB0168_00 Cancel e 2 Select On for encryption 10 10 Encryption Off 10 10 t N GB0175_00 m a 3 Select the encryption key number t GB0174_00 ary 10 10 Encryption Encryption Box GB0176_00 GBO0174_01 Select the encryption key number that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to Registering an Encryption Key on page 6 36 6 40 Using Convenient Fax Functions gt Encryption 4 Select the encryption box Encryption On Encryption Key No Encryption Key 01 1 1 Encryption Box Off 1 5 M Cancel a f0 l t GB0177_00 Encryption On Encryption Key No Encryption Key 01 On 0000 9999 4 0000 Encryption Box
148. kkk Keyboard i NOTE If Network Authentication is selected as the user authentication method either Local or Network can be selected as the authentication destination GBO0723_01 Simple Login 10 10 GB0023_00 If this screen is displayed during operations select a user and log in NOTE lf a user password is required an input screen will be displayed Refer to Simple Login on the machine s Operation Guide X NOTE When the operation is completed press the Logout key Logout 9 26 Fax Settings gt Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine Login 1 Enter the account ID 10 10 Enter the account ID GB0725_00 Check Counter If this screen is displayed during operations enter the account ID NOTE If you entered a wrong character press the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By pressing Check Counter you can refer to the number of pages printed and the number of pages scanned 2 Log in 10 10 Enter the account ID KKKKKKKK Check Counter NOTE When the operation is completed press the Logout key Logout 9 27 10 Troubleshooting This chapter explains the following topics I
149. le Time is set in addition to fax printing all other printing operations are prohibited during the unusable time period including printing of copy jobs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE The user authentication screen appears Enter your login user name and password and press Login Refer to Adding a User in the machine s Operation Guide for the default login user name and password 4 Display the screen Use V or AN to scroll up and down 1 i Fa System E E 2 fewer ooo Date Timer i 5 5 T Adjustment Maintenance GB0054_04 System Menu Counter 10 10 Panel Reset Timer 120sec Interrupt Clear Timer 60sec 3 3 Unusable Time 3 off GB0610_03 9 22 Fax Settings gt Unusable Time 2 Configure the function Set the unusable time System Menu Counter 10 10 System Menu Counter 10 10 off 2 Unusable Time 00 00 00 00 ii 0000 ey x A GB0624_00 GB0625_00 mn e System Menu Counter 10 10 System Menu Counter 10 10 yee ON 00 23 00 59 3 ne 00 00 a E Cancel l Cancel lt Back 04 a el Use or the numeric keys to enter the start time and end time and press OK GB0626_00 GB0627_00 NOTE If the same time is set as
150. lected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Display the screen Status Job Cancel Use vV or A to scroll up and down Status Job Cancel 10710 Status Job Cancel 5 10 10 Printer Runnin i HA J Waiting 3 4 froe Status OK gt Pee Status No Paper N Pause All Print Jobs 2 Print 3 Line Off GB0052_02 GB0191_00 Outgoing FAX Log Incoming FAX Log Outgoing FAX Report Close GB0210_00 4 Incoming FAX Report Use V or A to scroll up and down 8 Checking Transmission Results and Registration Status gt Activity Report Press Outgoing FAX Report to print the sent fax report and press Incoming FAX Report to print the received fax report FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received 4 Display the screen System Menu Counter 10 10 EB Quick Setup Wizard a Language lt gt System Menu Counter 1 5 E Counter NA GB0054_00 System Menu Counter 10 10 System Menu Counter 10 10 Outgoing FAX Report On Incoming FAX Report On 1 1 Report Print 4 Result Report Setting Sending Log History Press Outgoing FAX Report or Incoming FAX Repor
151. links NOTE You can change the number of times the ringing tone rings Refer to FAX on page 9 6 2 Reception Print Received faxes are output to the inner tray or job separator tray with the printed side facing down The inner tray can hold a maximum of 250 sheets of plain paper 80 g m7 The job separator tray can hold a maximum of 100 sheets of plain paper 80 g m However the number of sheets varies with the condition of the paper to be used Q IMPORTANT The number of sheets that can be held varies with the output tray Refer to the machine s Operation Guide When the number of sheets to be printed exceeds the number of sheets that can be held remove all the paper on the inner tray or job separator tray Even if the machine is not capable of printing due to paper running out or a paper jam it can still receive faxes memory reception NOTE The output tray for received faxes can be set For details refer to Default fax settings on page 9 2 5 4 Receiving Faxes gt FAX Automatic Reception Memory Reception When the machine cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the St
152. lling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Display the screen Use V or AN to scroll up and down 1 System Menu Counter 10 10 IE sena omma a gt eee Sub Address Box gt Job Box gt 1 1 S Favorites Application V E System Menu Counter 10 10 Polling Box gt GB0290_00 6 26 Using Convenient Fax Functions gt Polling Communication 2 Configure the function 10 10 Delete Transmitted File On Overwrite Setting Permit Q e ise O a 0 el Cancel GB0313_00 Overwrite Setting To allow overwriting set this option to Permit Use the procedure below to overwrite the existing document if the same name is added to the new file If this option is set to Prohibit the existing document will not be overwritten if the same file name is set 4 Display the screen Use VV or A to scroll up and down 1 System Menu Counter 10 10 E Send Document Box lt gt System Menu Counter 2 gt GB0054_02 Favorites Application V4 System Menu Counter 10 10 Sub Address Box gt Job Box gt 3 Polling Box gt 1 1 GB0290_00 2 Configure the function System Menu Counter 10 10 System Menu Counter
153. llowing topics Entering the destination fax number with the numeric keys ccccceeeeeceeeeeeeeeeeeseeeeesaeeeeeeeeeesaeeeesaaeeessaeeesaees 3 2 Choosing from the Address Book sicvesinnasinnceavnddansaiivageuenistunadiawdeandtennstivaaannnnatawaddeedaibledianisteisaaieanesiucneetewdacnbantnuaiies 3 4 Choosing Dy One TOUCA KOY ies asses cess paige seeediiendeccensnansseeansnacne bAeiependeacetts tase S NEO AOE OOE E AE 3 6 Using the Speed Dial KEY aise tiger dnceine itecteraaeci ee ance le saitennet viens dined a a eauierauncdetittedaramtbctedcd ant vtarine 3 7 Broadcast IMANSIMG SION sasesdncuasdestessytucysiorienssaendueanatveniusunaesieceabbovsnssianticdeneduadgeveduduaiaienntuaiesenmatanscebadusiedaehsautaauus 3 8 Jonae dial ccesaencsncetaasce a E E E as edseemoronedaannsnanetemesinaea 3 10 GSO A CLEA atest E E EE E EE EE E E EEE TA E E A 3 11 CFS AVON OS pane E E E E E E neastieveneeseeetaee 3 13 3 1 Methods For Entering the Destination gt Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below 1 Display the fax number entry screen 10 10 l 7 i Dest 0 On Hook Chain Direct a Recall s Add Dest Address Book Ext Address Book One Touch Key ee j Pressing the number with the numeric keys changes the screen to the fax number entry screen
154. ma Polling BOX sosisrsssissitearssrrnarsinineotes ninna iai a at 6 33 CNECKNO DECIAS sereine ne ce EE E EARI 6 34 Deleting Originals in a Polling BOX aannnnnnnnennnnnnnnnnnnnnnnnnnrnsnnnnnnnnnnrnnrrsrrsrrrnrsnrrennne 6 35 ERCI QUOI oore a E canes E E A E E 6 36 Registering an Encryption Key ccccccccecccsecceeeeeeeceeeeseeeseueceeeeseeeseeeseeeseeeeseeeseeeee 6 36 Changing and Deleting Registration Contents of Encryption Key cseeeees 6 38 Using the Encrypted Transmission cccccceccseeeeeeeeeeseeeeeeeeeeeeeeeeeseeseeeeaeeseeseeeeaees 6 39 Setting the Encrypted Reception cccccccccseecceeeseeeceeceeeecueecseceueesuessueeceeessaeenas 6 42 NEUWOIK FAA searre reniri EENE EEEE E EEA O a r teased E aN aai 6 43 Flow of Network FAX Sending cccscccsecccececeeecaeeeceeeceeecaeecaeeeeeeesasesaeesaneeaeeeseeess 6 43 Flow of Network FAX Receiving cccccceecceeeeceeeeeeeeaeeeaeeeseeeeaeeeseeeseeesaeeeaeeeseeeseeees 6 43 SUD e E E E 6 44 Installing the Network Fax Driver ccccccceccseeeeeeceeeseeeeeeseeeseeeeeeeeeeseeeeeeaeeeseesaeeeaees 6 45 Basie FranS MISSION ocarine aen OEE En N E a EE EEE 6 47 Configuring the Driver Default Settings 0 00 cccccecccecccseeeeeeese esse eeseeeseeeseeeeeeeeseeeees 6 50 Changing Transmit Settings scscteccsdccasescevnidetienedavesederetancecnoeltadenaneuvbeinstanamtaciceseeadiec 6 54 Using Cover Pages pectic Sicccrtsiz ec tres nienia nan
155. machine have the same sort of have the same sort of sub address sub address bulletin board bulletin board communication function it communication function cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or If your entry is correct check with the sub address password correct recipient 10 10 11 Appendix This chapter explains the following topics Character Eilhy WIGINOG soccassnemcasts rscusoteds Sascstocesdasetmonesanedtmbertadterancscecek ae cuateetanenatsasebneeumnd E OE 11 2 OS CMC ONS seg e E tect AEAEE EA E E E AEA EENE OEE AE A E EA 11 5 KIOTO NIAD seinn cece E a A E A E E eae fae teaGS 11 7 Received FAX Sizes and Paper Priority Inch Model cccccsecccceeeeeeseeeeecaeeeeeeeeeeeeeeeesaeeeeeseeeesaeeeeeeseneeens 11 12 Received FAX Sizes and Paper Priority Metric Model cccccecceeceeeeeeeeeeeeeeeeeeaeeeeeeeeeeeseueeeseeeeesaaeeesaeeeeeas 11 15 Appendix gt Character Entry Method Character Entry Method To enter characters for a name use the on display keyboard in the touch panel following the steps as explained below NOTE QWERTY QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available If necessary change the layout For information on how to change layouts refer to the machine s Operation Guide QWERTY layout is used here as an example You may use another layout following the same steps
156. makes it possible to receive the transmission results report by e mail The fax machine must be set to transmit e mail For details refer to the Operation Guide for the machine 6 53 Using Convenient Fax Functions gt Network FAX Changing Transmit Settings Transmit Settings can be changed at the time of transmission 1 Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to They are the fax machine s Address Book Windows Address Book and the Address Book for the Network FAX data file fdt When using the fax machine s Address Book the party must be registered in the fax machine s Address Book Refer to Registering Destinations in the Address Book on page 2 2 1 To enter a fax number or use the address book click the Select from Address Book button 1 Enter the fax number of the destination from the keyboard 2 The Address Selection dialog box opens Network FAX Transmit Settings Test Page 2 Oltems Remaining 100 Items Company Department Recipient Maximum number of characters that can be entered 64 half width characters Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character 2 Select the desired Address Book To select the Address Book registered in the fax machine select Address Book XXXX model name from t
157. me Job Finish L Priority aba Entry Notice ai Override doc GB0667_00 Cancel Enter a file name and set Job Finish Notice and press the Start key Printing starts 6 33 Using Convenient Fax Functions gt Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box 4 Display the screen 1 Document Box i Sub Address Box Polling Box WE 2 Select the original 10 10 10 10 Polling Box doc00006520100908150414 _ doc00006620100908151210 i B File Name doc00006420100908144604 cm Number of Pages 1 page 1 1 1 1 g Resolution 200x100dpi Normal g Date and Time 10 10 2010 10 10 GB0663_02 f fe a 0 t y ia Press for the document whose details you want to check The details of the selected document are displayed 6 34 Using Convenient Fax Functions gt Polling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE lf Delete Transmitted File is set to On originals are automatically deleted following polling transmitted Refer to page 6 26 4 Display the screen 10 10 1 Document pe AN Box Job Box i rv eee es Sub Address za 2 To delete Document Box Polling Box GB0051_00 G
158. mission during communication Follow this procedure to break the connection and stop transmission reception 1 Press the Status Job Cancel key Status Job Cancel 2 Disconnection of communication Status Job Cancel 10 10 Status Job Cancel eo 10 10 Prift Runni Erte ore FAX Waiting 1 1 Toner Status OK Brave Status No Paper aara aia Pause All Print Jobs Line Off f Use V or to scroll up and down 2 GB0052_02 When communication is disconnected transmission stops NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that function To cancel direct transmission refer to Cancelling Direct Transmission on page 4 15 X To cancel a delayed transmission or send a fax by immediate transmission refer to Cancelling and Sending Delayed Transmissions Queued on page 4 19 To cancel polling transmission refer to Polling Communication on page 6 26 Sending Faxes gt Fax transmission functions Fax transmission functions Functions frequently used for transmission are shown at the bottom of the transmission screen To show other functions press Functions Use V or A to select the function What do you want to do Specify the original size Reference Page Original Size gt page 4 8 Specify the correct original orientation Original Orientation gt page 4 9 Send mixed
159. mit refer to the machine s Operation Guide Error Handling refer to the machine s Operation Guide Measurement refer to the machine s Operation Guide Keyboard Layout refer to the machine s Operation Guide USB Keyboard Type refer to the machine s Operation Guide Offset One Page Documents refer to the machine s Operation Guide Appendix gt Menu Map Copy refer to the machine s Operation Guide Send refer to the machine s Operation Guide Document Box Sub Address Box page 6 73 Job Box refer to the machine s Operation Guide Polling Box page 6 26 FAX page 9 6 TX RX Common page 9 6 Encryption Key Registration page 6 36 FAX Remote Diagnosis page 9 6 Transmission page 9 6 Local FAX Name page 9 6 Local FAX ID page 9 6 Local FAX Number page 9 6 TTI page 9 6 Dialing Mode Inch version only page 9 6 Retry Times page 9 6 ECM TX page 9 6 TX Start Speed page 9 6 Reception page 9 7 Media Type page 9 7 Reduce RX Size page 9 7 Reception Date Time page 9 7 Duplex page 9 7 2 in 1 Print page 9 7 Batch Print page 9 7 Rings Normal page 9 7 Rings Answering Machine page 9 7 Rings FAX TEL page 9 7 Reception page 9 7 Remote SW Dial page 9 7 Encrypted Reception page 6 36 ECM RX page 9 7
160. mmunication Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below 1 Press the FAX key Turn on polling reception Use V or AN to scroll up and down 10f10 Ready to send 10 10 Ready to send Dest 0 FAX Delayed Transmission On Hook Chain Direct Check E a FAX Direct Transmission T Recall sf Add Dest N eee me CITES B Book _Ext Address Book Address Book One Touch a DNE Touch Keyj Add Edit GB0669_00 GB0673_04 Ready to send 10 10 GB0094_00 3 Specifying destination For details refer to Methods For Entering the Destination on page 3 1 N 4 Press the Start key Start Press the Start key The operations for reception begin NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine 6 31 Using Convenient Fax Functions gt Polling Communication Using Polling Reception with Sub Addresses For polling reception enter the sub address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function Q I
161. n Fax reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes Reception Method The methods for receiving faxes on the machine are shown below Reception Method Description Reference Page FAX Automatic Auto Normal Faxes are automatically received Reception FAX TEL Auto Switch Auto FAX TEL This reception method is convenient when using both Reception telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond FAX Answering Auto Answering This method is convenient when using both the answering Machine Auto Switch machine machine and fax When fax originals have been sent the Reception machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine Manual Reception This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system Connecting a telephone set commercially available product to this machine enables you to receive originals after talk
162. n 2 Check Status Job Cancel 10 10 Status Job Cancel 10 10 0015 ia 11 Completed OK Result Destination Completed 0014 50123456 amp Canceled 9 Job Type Sending Job FAX 1 3 ap 1 3 0013 Broadcast 2 amp Canceled Job Name doc00003120101112140233 maama OO l V z e Use V or AN to scroll up and down End GB0187_00 GB0207_00 Press for the job in the list that you want to check A screen showing details will appear Press Close to exit 8 3 Checking Transmission Results and Registration Status gt Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup Send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report 1 Display the screen lt gt System Menu Counter System Menu Counter 10 10 10 10 q e Admin Report Settings o l Result Report a p ae IVI _ Log History GB0054 GB0560_00 System Menu Counter 10 10 System Menu Counter 10 10 Send Result Report gt E mail Folder RX Result Report 4 gt Job Finish Notice Setting Attach Image Error a a Canceled before Sending GB0565_00 GB0566_00 2 Configure the function 10 10 10 10
163. n Hook 1 Sub Address Detail Settings 1234567890 Pause Space lt Backspace 2 Enter the sub address el oO oO oO N a Oo SSS Saw 10 10 Ready to send 10 10 Sub Address 7 1111 Password 2 f j 1114 Space Backspace e a You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address KKKKKKKKKK GB0169_02 GB0170_00 3 Enter the sub address password CERE O E 10 10 Ready to send 10 10 Sub Address 1111 Password 3K KK OK OK OK OK 2K OK OK 2 Space lt Backspace Cancel You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address password gt GB0169_01 GB0171_00 tS 4 Finish entry of the sub address e 10 10 Sub Address Password 9K KK OK OK OK OK 2K OK OK Cancel GB0169_01 Press OK 6 24 Using Convenient Fax Functions gt Sub Address Box Function 5 Send Start Ready to send 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space lt Backspace gt Next Dest Cancel Check the destination and press the Start key NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer
164. n distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception Telephone lf the other party has dialed If the other party has dialed your fax number your telephone number v Z Telephone company v Ww The fax machine will ring using The fax machine will ring using the predetermined ring pattern the predetermined ring pattern for a fax and fax reception will for a telephone call start automatically Conversation is possible with The fax will handle the call the other party if you answer using the Automatic FAX the telephone that is connected Reception mode to this fax machine Preparation Refer to Reception on page 9 8 to select Auto DRD 1 The telephone rings When a call comes in the telephone will ring NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception For details refer to Manual Reception on page 7 9 7 6 Using a Connected Telephone gt DRD Reception Available for inch versions only 2 Answer the call The machine will then ring usin
165. ndicators During Sending RECeIVING Operation ceecccceccceceeeeeeeeeeeeaeeeeeseeeeseseeesseeeessaeeeseeeeesseeeeeseeeeeesaeeeeas Responding to an Attention Indicator Flashes 0 0 cccecccceeeeceeeeeeeeeeeeeeeseeeeseeeeseeeeseeeseaeesseeseeeeaneeesneeesaeeeeas Precautions When Turning Power OFF ccccccccccseeeeeeeeeeeeeeeeeeseeeeeaeeeeeseeeeeeeeseeeseeeeeseeeeesseeesseseessaeeeeeaaeeesees NS SAS Sy itor E E E ET E EEE A E O E E E E E E A E EE A E AE E EOE OS E e E E E E E E E E E TOUPIES NOGUN ener a E E E A E EE A 10 1 Troubleshooting gt Indicators During Sending Receiving Operation Indicators During Sending Receiving Operation The Processing and Memory indicators show the fax transmission status e The processing indicator blinks during fax transmission and reception e The Memory indicator blinks when source data is being stored in memory for memory transmission e The Memory indicator is lit when there is source data stored in the memory for delayed transmission A O EG SO W 8 9 Start A O E Quick No Clear search Enter C 332 a gt Processing Memory lAttention Responding to an Attention Indicator Flashes If an attention indicator flashes press Status Job Cancel to check an error message If the message is not indicated on the touch panel when Status Job Cancel is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Corrective Actions Ref
166. ne If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected 9 10 Fax Settings gt Transmission Restriction Prerequisites Reception Rejection Requirements Reception Register Reject FAX numbers The sender s Local FAX Number Rejection Refer to Registering Reject FAX is not registered No on page 9 14 The sender s Local Fax Number Reception restriction settings are matches a Reject FAX No specified in Reject List in registered on the machine Reception Restrictions Refer to Setting Reception Restriction on page 9 20 If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regis tered Registering Permit FAX No NOTE Up to 25 Permit FAX numbers can be registered 1 Display the screen Use WV or AN to scroll up and down 1 System Menu Counter 10 10 Send lt gt System Menu Counter F Document Box gt 2 A V4 10 10 n System Menu Counter TX RX Common gt Transmission gt Reception s ee y lt Back GB0054_02 Vv GB0316_00 9 11 Fax Settings gt Transmission Restriction 2 Add a permit fax number Syst
167. ng is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives the data ih Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine sends a fax to this machine The machine receives the fax The machine sends the fax data to a networked PC using the memory forwarding function The PC networked to this machine receives the data Hi lt 7 NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail or forwarding to another fax machine 6 43 Using Convenient Fax Functions gt Network FAX Setup Flow of Setup The following preparation is needed before using Network FAX Connection to a PC Connect the machine to a PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format pg NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Memory Forwarding on page 6 2 Installing Software on the PC Install the dedicated software included in the suppl
168. ngs GB0841_00 System Menu Counter 10 10 1 Dialing RX Mode Set the dialing and reception mode 2 Local FAX Info 3 Sound Volume 4 Rings 5 Output 6 Redial S End Skip gt gt Next gt E End Exits the wizard lt lt Previous Returns to the previous item Skip gt gt Advances to the next item without setting the current item Next gt Advances to the next screen lt Back Returns to the previous screen 1 8 Before Using the Fax Machine gt Quick Setup Wizard Fax Setup 4 Finish 10 10 1 Dialing RX Mode F gt toai Fax no Completing Setup 3 Sound Volume 4 Rings To close this wizard press Finish 5 Output The setting will be changed after 6 Redial restarting the system All items can be changed in the System menu lt lt Previous Finish When setup is finished press Finish GB0866_00 Before Using the Fax Machine gt Setting Date and Time Setting Date and Time Set the local date and time at the place of installation When you send a fax using the transmission function the date and time as set here will be printed in the header of the fax Set the date time and time difference from GMT of the region where the machine is used ar NOTE The user authentication screen appears Enter your login user name and password and press Login Refer to Adding a User in the machine s Operation Guide for the default login user name and passw
169. nicate preventing distortion of the image due to noise on the line and other conditions 4 Turn on encrypted transmission TX Start Speed Encryption 33600bps 2 ECM Encrypted Transmission GB0168_01 GB0174_00 Cancel To use encrypted communication for transmission turn on encrypted transmission i a e For the procedure for turning on encrypted transmission refer to Encryption on page 6 36 2 4 Registering Destinations gt Registering Destinations in the Address Book 5 Press OK TX Start Speed 33600bps ECM On Encrypted Transmission Cancel GB0168_01 is a oe 10 10 Detail Settings 0123456789 Pause Space lt 5 Backspace D GB0075_03 T _ SSS 10 10 Sub Address Password 2K KKK OK OK OK KKK GB0169_01 i a el To use sub address communication a sub address and password must be registered For the procedure for setting a sub address refer to Sub Address Transmission on page X 6 23 Register the destination 10 10 Sub Address Detail Settings 0123456789 Pause Space lt 5 Backspace 1 es i GB0075_03 Select the item that you want to change Registering Destinations gt Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group Designations in the group can be added at the same time When adding a group a maximum of 50 groups can be added in the Address Book Befo
170. nning of the originals starts and the next transmission is scheduled ws NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 8 12 When the communication is completed the scheduled transmission will begin 4 20 Sending Faxes gt Interrupt Send Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send 1 Press the FAX key 2 Load the originals to be sent using Interrupt Send 3 Press Direct Ready to send 10 10 Dest 0 Recall s Add Dest T _ Address Book Ext Address Book One Touch Key oe GB0669_00 For operation of direct transmission refer to FAX Direct Transmission on page 4 15 4 Set the destination and press the Start key Start The originals are left in queue and the transmission will start when transmission becomes possible NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For
171. nnnrrnrrnenrsnrrenrrsnrnnne vii IMPORTANTES MESURES DE SECURITE ou ccccceeceeeeceeseeeeaeeeeaeeeeseeeeaeees vii CANADIAN IC REQUIREMENTS gece cscs deweecedicceceecece coccberes caret sataueed anne eeeesctertenwnceencceens viii CONDITIONS DE L IC CANADIENNE 0 eee ecccceececeeeece cesses eeseeeeseeeeseeesaeeeenes viii Declarations to European Directives 0 0 ccccccccececeecceeeeeeeeseeeceeeeseeese esse eeseeeeaeeeseeess Vill Technical regulations for terminal equipment ccccceccceeeceeeceeeceeeeseeeseeeeeeeseeeeaeees Ix Network Compatibility Declaration 22 2 0 cece cece eeccaeeeceeeeeeeeeeeeseeeseeeseeeseeeseeeseneeaeeeees Ix MOU ONT roche ceed ote stg E clase genet uteadostie gonad onsbeuecedee Ueanendos ue cssese aren oatee testis EEE X About this Operation Guide ccccccccceecceececeeeceeeseseceueecaeeceecueeceeesaeesaeeegeesaueeseeesaass X Conventions in This Guide ccc ceecceececeeeceeeceeecceccaeeceeesaeeecaeecaueeauesaeesaeesseesageseueenas xi Originals and Paper Sizes ccccseccssccceeecseeceeeceeeceueceucecaeecaeeceueceuecsueesaeecaeeseuseeaeenaes xii 1 Before Using the Fax Machine s 1 1 Part Names and Functions ccc iexccccktandocenes ticabecusigecacdenccaneoasetisucendadeeawendsentoneccadeeaseeucsenecciees 1 2 PN VG TAU 3 oS spe et ssciceserciedewtee E acute ieiace oe EE neat ote ne EA 1 2 OD CVO Rano srera a EEE eta venpe o E E EE 1 4
172. ns oucanacamsncatetinathacestoame 6 2 Registering Forwarding Destination cccc cece eeccececeeeeeeeeeeseeeaeece esse eeeeeeeeeeeeeeeeseeeseeseeeeeeeseeesueaeseseeeaeeses 6 3 Changing and Deleting Registration Contents ccccccccceccceeeceeeceeeeceeeeeeeeeeeeseeeseeeeseeeseeeseeesseeeaeeeseeeses 6 4 FOL WV AGING TMS SetUNg erisedi dy ctd atce tania REE aea AEE Eae a EEEE A Eae 6 5 PEF E ee E E E E 6 6 a eE EE a E OA E E A E N E E A E E E T E E E E T 6 7 F ell SUDOC Ada Mo SSN cect st cote aenn ea E EEEO n TEn Ea EE OE a 6 8 FIP Encrypted TX SOWING sicisnceesccscenssascencecasccsencestccaetaseaodace dane a a Er RA NERA AEA TEO anaa ERE e 6 9 PEN OONO irirna E E E E E sme acm nus Geieyeesaae 6 10 File Name Registration si dcceie cxceteadecesndls twabasunadsicddosssdauduosinsaiuensansuauaeseetwudat aaa aANT aai 6 10 Settings for Forwarding from Command Center RX Forward Settings cccccccssececeeeeeeeeeeeeeeeeeeees 6 12 SUD Addiess Box FUNCION ssarsepriierienn naei iee anan ec AEE E A AEAEE AE EEEE RAE ATE dar EERE AEAEE RERET 6 13 SS BOX pirmeira ei aces aces N A E stencenscaeacadaneaees 6 13 Sub Address Communication ciicicicxreciocdiaciaccenansits saecnigiestns actielsnisis wana Geenadiaenedlnnd demme dus a buicemeie ds tietndatadanteaieederesabmess 6 13 Registering a Sub Address BOX cccccccssccecceeeeceeecaueceueccueesecceuecsueesaeeseueesaeesaeesaeeseeeesueesaeessueessessaass 6 14 Changing Deleting Sub
173. nsert a pause before resuming dialing after you dial a specific number Space Enters a space lt gt Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel Enter the fax number of the receiving system using the numeric keys Up to 32 digits can be entered as the fax number of the receiving system Registering Destinations gt Registering Destinations in the Address Book 7 Select transmission settings The transmission start soeed ECM and encrypted transmission can be set 1 Press Detail Settings SSS s4 10 10 Sub Address Detail Settings 0123456789 Pause Space lt gt Backspace S GB0075_03 S 2 Configure the transmission start speed TX Start Speed 33600bps 9600bps 14400bps 1 On 1 Encrypted Transmission off 33600bps m oO N N a O a GB0168_01 a NOTE Normally the default setting should be used 3 Turn on ECM TX Start Speed 336ANNhnsS ECM Encrypted ransmission GB0168_01 i o O 2 o A 1 GB0173_01 ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they commu
174. nsmission together with the broadcast transmission function etc The method for sending originals to one destination after setting the start time is explained here Q IMPORTANT If the current time displayed on the touch panel is not correct you cannot send originals correctly at the preset time In this case adjust the time For details refer to Setting Date and Time on page 1 10 pg NOTE You cannot select direct transmission Set the time from between 00 00 and 23 59 in one minute increments You can set up to 30 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 4 19 Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communicat
175. nts emissions for EN61000 3 2 equipment input current lt 16A per phase Limitation of voltage fluctuations and flicker in low EN61000 3 3 voltage supply systems for equipment with rated current lt 16A Safety of information technology equipment EN60950 1 including electrical business equipment Terminal Equipment TE TBR 21 Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE excluding TE supporting the voice telephony service in which network addressing if provided is by means of Dual Tone Multi Frequency DTMF signalling viii Technical regulations for terminal equipment This terminal equipment complies with e TBR21 e DEO8ROO National AN for D e ANO1ROO AN forP e DEO9ROO National AN for D e ANO2RO0O1 AN for CH and N e DE12R00 National AN for D e ANO5R01 AN forD E GR PandN DE14R00 National AN for D e ANO06R0O AN for D GR and P e ES01R01 National AN for E e ANO 7RO1 AN for D E P and N e GRO1RO0_ National AN for GR e AN O9ROO_ AN for D e GRO3RO00_ National AN for GR e AN 10RO0_ AN for D e GRO4RO00_ National AN for GR e AN11R00 AN forP e NOO1RO0_ National AN for N e AN12R00 AN forE e NO02R00O National AN for N e AN 16ROO General Advisory Note e PO3RO00 National AN for P e DEO3RO00 National AN for D e P 04R00 National AN for P e DE04R00 National AN for D e P O8ROO National AN for P e DEOS5ROO National AN for D Network Compatibility
176. number by pressing the Quick No Search key 2 12 Registering Destinations gt Adding a Destination on One Touch Key You can also press Menu to perform a more detailed search Select the address 10 10 pe 10 10 Address Book All D Ka 7 i 001 pgm Sales department 1 0123456 ce Narrow Down 002 Sales department 1 abc ew gt Search Name 1 2 003 A Support department 0234567 c gt STe nac 004 Support department BOX ew gt V4 sort Name GB0429_00 GB0396_00 4 Use V or AN to scroll up and down Narrow Down Advanced search by type of registered destination E mail Folder SMB FTP or FAX Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number 4 Enter the One Touch Key name Select the address 10 10 Add Book All y ross Book Al IYK 4 sg Sales deparf nt 1 Input 18 Limit 001 gm Sales department 1 0123456 cm ad 002 5 Sales department 1 abc a gt 1 2 004 Support department BO D gt VV EES lt Back pezi gt Up to 24 characters can be entered 003 Support department 0234567 c gt E GB0429_00 GB0057_18 Cancel lt Bac Next gt S a For details on character entry refer to Character Entry Method on page 11 2 N 5 Register the destination Select the item that you want to change 1
177. o prevent 1 Caution deal with it In this guide steps where touch panel keys are used are outlined in red E g Select One Touch Key 10 10 Dest 0 On Hook Chain Direct Nad Recall s Add Dest Ah J Gl SS Ext Address Bock One Touch Key Address Book es s Functions id Favorites GB0669_00 Procedures consisting of a series of operation panel and or touch panel operations are numbered as follows E g Select Functions and then Original Size 10 10 10 10 Dest 0 j i Original Size l Uriginal Urientation Recall s Add Dest Si Top Edge on Top CE O D Mixed Size Originals T e ff g 1 ORs Original Address Book Ext Address Book One Touch Key ee lt a A vv Favorites 1 sided Close Add Edit Shortcut GB0669_00 GB0673_00 XI Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes As with A4 B5 and Letter which may be used either in the horizontal or vertical direction horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals paper Placement direction Vertical direction Original Paper For the originals paper dimension Y is longer than X Indicated size A4 B5 A5 Letter Statement Horizontal direction X Original Paper For the originals paper dimension Y is shorter than X
178. odel but the specified sub address box was not registered on the other party s machine Check with the recipient U03600 The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect Check with the other party U03700 Sub address bulletin board reception was attempted but the other party s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes sub address boxes U04000 Specified sub address box is not registered in our brand recipient machine or the sub address does not match 10 7 Troubleshooting gt Error Code List Error Code U04100 Possible Cause Action Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check wit
179. okyo Displays available functions Auto Panel Reset Vv GB0610_00 Return to the previous screen System Menu Counter 10 10 12 00 International Date Line West 11 00 Samoa gt Selecting a value it to be 1 24 accepted 11 00 Universal Coordinated Time 11 10 00 Hawaii a Returns to the original screen Accepts the settings and exits without making any changes lt GB0614_00 G Refer to System Menu Settings on the following page and configure as needed 9 2 Fax Settings gt Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below NOTE For settings other than fax settings refer to the Operation Guide for the machine Report Description Print reports to check the machine settings and status Default settings for printing the result reports can also be configured Reference Page Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose tray Common Settings Configures overall machine operation Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to Sub Address Box Function on page 6 13 and for details on Polling Box refer to Polling Communication on page 6 26 FAX Configures settings for fax functions Address Book One Touch Configures Address Book and One Touch Key settings For
180. on Scans all originals into memory then dials and sends Scanning of the originals starts after the connection is made with the receiving system allowing you to verify that each page of the fax has been properly sent Setting for Direct Description transmission Starts direct transmission Dials the receiving system and after the communication has started originals are scanned Starts memory transmission After originals are scanned into memory the communication starts NOTE In direct transmission you can designate only one destination for one transmission 1 Display the screen Ready to send 10 10 Ready to send 10 10 F _ Dest Q b FAX Delayed Transmission On Hook Chain Direct Leashes Gt y Recall a Add Dest 2 S FAX Direct Transmission e maj 5 FAX Polling RX Address Book Ext Address Book One Touch Key gy Favorites GB0669_00 GB0673_04 Add Edit Shortct Sit Use V or A to scroll up and down 2 Configure the function 10 10 GB0093_00 nn NOTE In the basic screen for sending press 10 10 Direct This selects the direct transmission pest al method and the keys on the touch panel are o E tsia highlighted Recall oe Add Dest __ Address Book ress Book Ext Address Book One Touch L___ One Touch Key GB0669_00 Functions eS Favorites j Cancelling Direct Transmission During direct transmission to cancel communication du
181. on Contents Use the procedure below to change or delete registration contents 1 Display the screen Use V or AN to scroll up and down i E gt send Pu lt gt System Menu Counter amp Document Box i 3 5 2 Favorites Application Q GB0054_02 Vv System Menu Counter 2 Edit or delete the destination To edit the destination System Menu Counter 10 10 System Menu Counter 10 10 A Ta a liga Sales department 1 123456789 Bi 1 1 Forwarding Forward Destination 1 3 File Format lt File Separation m fel EE el e N a oO e a 0 Press and change the destination Using Convenient Fax Functions gt Memory Forwarding To delete System Menu Counter 10 10 System Menu Counter Forwarding 2 liga Sales department 1 123456789 Forward Destination 1 3 File Format gt File Separation E Select the destination and press Delete the trash can icon GB0377_00 3 Press End System Menu Counter 10 10 a t i 1 1 S Menu End D e 0 Forwarding Time Setting Register the start time and end time between which forwarding is enabled 4 Display the screen Use VV or AN to scroll up and down System Menu Counter hoe E Send E Document Box gt 3 5 2 E FAX Favorites Application System Menu Counter lt gt System Menu Counte
182. on key you want to change enter the new encryption key and press OK Key03 ty GB0318_00 GB0057_50 Deleting System Menu Counter 2 10 i 7 j 1 Key0l ace Key02 1 1 5 lt gt 3 Key03 Key04 am VA z i a Menu End 5 d E Select the encryption key you want to delete and press Delete the trash can icon 6 38 Using Convenient Fax Functions gt Encryption 3 Finish changing deleting System Menu Counter 10 10 fw Key02 Key03 Key04 Menu GB0318_00 Press End Using the Encrypted Transmission When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys b3 pq NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address transmission Register the encryption key ahead of time Register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to Registering an Encryption Key on page 6 36 Press the FAX key Place the originals Specifying destination Ready to send 10 10 Ready to send 10 10 Dest 0 SAn a Direct 1 Check On Hook Sub Address Detail Settings Recall s Add Dest 2 1234567890 SES by E AE BE 2 Pause Space Backspace Address Boo
183. one Checking Transmission Results and Registration Status Explains how to check the status of recently performed transmission and reception operations in the touch panel Also explains how to print administrative reports showing communication results machine settings and registered information Fax Settings Explains various settings for controlling fax usage such as restricting transmission destinations blocking fax reception and setting prohibited use times Troubleshooting Explains what to do when errors are displayed or other problems occur Appendix Explains how to enter characters and lists the fax specifications Conventions in This Guide The following conventions are used depending on the nature of the description Convention Description Example Bold Indicates the operation panel keys or a Press the Start key computer screen Regular Indicates the touch panel keys Press OK Italic Indicates a message displayed on the touch Ready to copy is panel displayed Used to emphasize a key word phrase or For more information references to additional information refer to Sleep and Auto Sleep on page 2 9 Indicates supplemental information or F NOTE operations for reference IMPORTANT Indicates items that are required or Q IMPORTANT prohibited so as to avoid problems injury or machine breakdown and how to Caution Indicates what must be observed t
184. or Volume Set the monitor volume 9 5 Monitor Volume Volume of the built in speaker when the line is connected without pressing On Hook such as in memory transmission 4 Rings Normal Set number of times to let phone ring before answering 9 8 a Call Answering Machine Set number of times to let phone ring before taking over 9 8 from the answering machine FAX TEL Switch Set number of times to let phone ring before switching 9 8 the FAX and the phone 5 Output Paper Output Select paper output for the received FAX 9 6 Reduced RX Size Reduces the received FAX size before printing if the 9 7 size is larger than the current paper size 6 Redial Retry Times Set the number of redials 9 7 NOTE The settings can be changed in the system menu N Refer to Default fax settings on page 9 2 or the Operation Guide for the machine Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Fax setup procedure 4 Display the screen 10 10 lt gt System Menu Counter gt l 1 Ea Counter M GB0054_00 2 Select a function System Menu Counter 10 10 FAX Setup Energy Saver Setup Network Setup GB0840_00 3 Configure the function 10 10 1 Dialing RX Mode z 2 a E Sta rting Setup 3 Sound Volume 4 Rings This wizard will help you set 5 Output the basic settings to use the fax 6 Redial End el Start the wizard Follow the instructions on the screen to configure setti
185. orary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment please contact the following company for repair and or warranty information KYOCERA Document Solutions America Inc 225 Sand Road Fairfield New Jersey 07004 0008 USA Phone 1 973 808 8444 Fax 1 973 882 6000 If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved vi 8 This equipment cannot be used on public coin service provided by the telephone company Connection to Party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm
186. ord Be sure to set the time difference before setting the date and time The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation 1 Display the screen 1010 gt System Menu Counter Pa system x gt T Adjustment Maintenance GB0054_04 Use V or AN to scroll up and down 2 Set the time difference System Menu Counter 10 10 System Menu Counter 10 10 Date Time 10 10 2012 10 10 2 12 00 International Date Line West Date Format 11 00 Samoa DD MM YY 1 4 gt Time Zone 09 00 Osaka Sapporo Tokyo 1 24 11 00 Universal Coordinated Time 11 Auto Panel Reset 10 00 Hawaii Cancel UK GB0614_00 GB0610_00 Use V or AN to scroll up and down Select the region peery NOTE If you have selected an area that observes daylight savings time the Daylight Savings Time Setup screen will be displayed Press On or Off 3 Set the date System Menu Counter 10 10 System Menu Counter 10 10 Date Time 10 10 2012 10 10 2 Date Format 1 DD MM YY Time Zone 09 00 Osaka Sapporo Tokyo Auto Panel Reset On GB0610_00 O fad Q A b o x cr GB0611_00 Press or to set each of Year Month and Day Before Using the Fax Machine gt Setting Date and Time Set the time 10 10 GB0612_00 Press or to set each of Hour Minute and
187. original is the top To use the following functions select the orientation of the originals 1 sided 2 sided Selection Mixed Size Originals The originals of different sizes can be loaded in a batch and scanned Storing Size Select the storing size the size of image to be stored Original Image Select image quality Zoom Select the enlarged reduced default when paper size sending size changed after the originals set Continuous Scan Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file With this function originals continue to be scanned until you press Finish Scan Job Finish Notice Sends a notice by an e mail when a transmission is complete For each of the functions refer to Sending Faxes on page 4 1 or the machine s Operation X Guide 5 Start storing Start Press the Start key The originals are scanned and stored in the Polling box Cancelling Polling Transmissions To cancel a polling transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 6 35 6 29 Using Convenient Fax Functions gt Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine di
188. ormation and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data Print the reception date time Do not print the reception date time For more information about configuring settings refer to Default fax settings on page 9 2 N Receiving Faxes gt Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax Supported paper types All Media Types Plain Vellum Rough Recycled Bond Color Thick High Quality Custom 1 8 2 For more information about configuring settings refer to Default fax settings on page 9 2 N Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size Display the screen lt gt System Menu Counter System Menu Counter B 10 10 10 10 F 2 E Cassette1 gt User Property N 1 Cassette2 gt E j Cassette MP Tray Settings 2 5 Cassette3 gt Common Settings a Copy
189. override job will not start until the current broadcast transmission job is finished 4 4 sending Faxes gt Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission and communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned 1 Press the Stop key Stop During memory transmission to cancel scanning while originals are being scanned press the Stop key on the operation panel or press Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication 1 Press the Status Job Cancel key Status Job Cancel 2 Canceling Transmission 10 10 10 10 De t Job Status Iss Job Status 1 4 1 1 see Job Status lt gt srecu Job pree i Pause All Print Jobs lt GB0052_00 GB0183_00 Select the transmission job that you want to cancel and press Cancel Select Yes to cancel the transmission NOTE In some cases transmission may take place even if the Stop key or Cancel key is pressed 4 5 sending Faxes gt Basic transmission procedure Cancelling Trans
190. partment 0234567 c EAR __ 002 4 Support department BOX Vv Ene E f fed 0O oO A t GB0428_01 GB0396_00 Use V or A to scroll up and down Narrow Down Advanced search by type of registered destination E mail Folder SMB FTP or FAX Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number NOTE To cancel a selection press the corresponding checkbox to clear the check mark 7 Accept the members 10 10 es 10 10 Address Book All IXa oi oe V 001 Sales department 1 0123456 iam Sales department 1 0123456 cium _ 001 Sales department 1 abc c Support department 0234567 am 1 2 gt i z 1 1 Y 002 Support department 0234567 cm __ 002 p Support department BOX 1 a VY Cancel GB0428_01 GB0114_04 Menu t 8 Register the group 10 10 Name Support department Member Member 2 Address Number Auto GB0420_03 Registering Destinations gt Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations contacts you added to the Address Book 1 Display the screen FAX On Hook Chain l 4 Recall i Add Dest 2 p 1 Address Book JEt address Book All punctiohs 7001 pi 123456 002 789012 __ 003
191. possible reasons Is the fax machine turned on Turn on the machine 1 2 Does an error occur on the machine Clear the error and then perform transmission 10 4 Is the IP address of the machine set in the Network FAX driver correct Check the port setting in the Network FAX driver properties Job Accounting restriction exceeded The number of paper used has exceeded the limit preset by Job Accounting No further operation is possible Press End The job is canceled Try to perform the job again after resetting the limit for paper use Refer to the machine s Operation Guide Machine failure Turn the main power switch off and on or unplug the power cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative Only one destination is available for FAX Polling RX Enter the destination again Did you specify multiple contacts for polling reception 10 4 Only one contact can be specified at a time for polling reception Specify the contact again 6 30 Troubleshooting gt Messages Message Restricted by Job Accounting Cannot print Checkpoint Corrective Action Fax transmission is prohibited by Job Accounting No further operation is possible Press End The job is canceled Check the setting for Job Accounting Reference Page Refer to t
192. processor This function is not displayed when 1 sided is selected NOTE For direct transmission you cannot use 2 sided and Book 4 Display the screen Ready to send 10 10 Ready to send 10 10 Dest 0 Original Size Recall Co Add Dest Add Dest a rigira Orientation ENT Mixed Size Originals TARDE S3 off 2 z 2 sided Book Original Address Book Ext Address Book One Touch a DNE Touch Keyj z es Use V or AN to scroll up and down For details refer to the machine s Operation Guide i sided e Add Edi Shortcut _ GB0669_00 4 10 Sending Faxes gt Original scan settings Sending Size Select size of image to be sent 4 Display the screen 10 10 Dest 0 b On Hook Chain Direct Meee Recall s Add Dest Spi ees N Address Book Ext Address Book One Touch Key Z ee vv Favorites For details refer to the machine s Operation Guide A GB0669_00 d FAX IX Resolution Density Vom x Normal 0 1 75 Original Image Close Add Edit Shortcut 200x100dpi Normal Text Photo GB0673_01 Use V or AN to scroll up and down Sending Faxes gt Original scan settings FAX TX Resolution Select fineness of images when sending FAX The larger the number the better the image resolution However better resolution also means larger file sizes and longer send times Description 200 x 100 dpi Normal w
193. pted time destination and status are displayed for each job lt GB0052_02 GB0183_00 Sending Faxes gt Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override 4 Press the Status Job Cancel key Status Job Cancel 2 Select the job to be sent by priority override 10 10 10 10 amet erin Job Status 0005 ia 0123456 Sending S e Job Status 1 1 4 fo Job Status Scheduled Job Pause All Print Jobs 0006 7890123 cm Waiting E lt GB0052 00 GB0183 01 a Status Job Cancel oe 10 10 Priority Override GB0203 00 Select the fax job to be sent by priority override and press Menu and then Priority Override Press Yes The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue NOTE If a fax job is in progress the priority override fax job will be sent after the job in progress is completed If a broadcast transmission job is in progress If a fax job to multiple destinations broadcast transmission is in progress the priority override job will be sent when transmission to the current destination is completed When the priority override job is completed transmission to the remaining destinations will resume However if the priority override job is a broadcast transmission the priority
194. r lt End GB0054_02 3 Forward Settings gt 1 1 Gi 10 10 GB0392_01 GB0316_01 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the function 10 10 10 10 E mail Subject Add Info m FTP Encrypted TX di Preset Time gt Print Schedule y GB0377_01 GB0385_00 amp Use V or A to scroll up and down System Menu Counter 10 10 System Menu Counter 10 10 00 23 00 59 22 00 23 00 59 o gt A a a e Cancel lt Bac Next gt lt Bac OK a e Select All Day or Preset Time If Preset Time is selected enter the Start Time and End Time NOTE Enter the time on the 24 hours system e N 0 oO oO a Oo GB0386_00 File Format Setting If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF or XPS as the file format 1 Display the screen Use V or A to scroll up and down 10 10 E Send l of lt gt System Menu Counter Document Box Q 2 X Favorites Application System Menu Counter 10 10 3 Forward Settings THA GB0054_02 GB0316_01 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the function System Menu Counter 10 10 System Menu Counter 10 10 Forwarding 2 Forward Destination TIFF 1 1 File Format ap TIFF aes ri
195. ransmit Settings Test Page r Address Setting Cover D Information Sending Options Transmit and Print cod For the setting procedures refer to 1 Sending Options Tab on page 6 57 6 57 Using Convenient Fax Functions gt Network FAX Using Cover Pages Cover Page Selection Transmission Settings The Cover Page is attached to the fax and sent as the first page About Cover Pages The Cover Page can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 r Preview of Cover Page English template 01 4 gt i lose i Zoom Whole Page v FAX 1111 1111 From Nancy DEF corporation Sales Department O ORAN 8 FAX 2222 2222 TEL 3333 3333 OBOBOBOBOBOBOBOBOBOBOHBCHBORCE Please call me when you receive this fax Recipient Name Destination Company Name Destination Department Name Destination Fax number Sender Name Sender Company Name Sender Department Name Sender Fax Number Sender Telephone Number Message 6 58 Using Convenient Fax Functions gt Network FAX Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below Open the Transmit Settings dialog box 1 Perform Steps 1 to 7 of the Basic Transmission method given on page
196. re adding a group in the Address Book the contacts to be included in the group must be added first NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Designations in the group can also be registered in the system menu 4 Display the screen FAX 1 2 Adds a new destination E Sort No Add EdIt Ready to send 10 10 Dest 0 On Hook Chain Direct HSS a s Add Dest Nnm GB0669_00 10 10 Address Book Ext Address Book All IYQ erecuOns 001 pla 123456 123456 e _ 002 789012 789012 a 1 1 _ 003 f ABCDEF 567890 c 1004 GHIJKL 111111 GB0426_03 k EL ee 10 10 Use V or AN to scroll up and down e Ke fon oO e a 0 3 Select the registration method Select the address type 10 10 J 1 1 e GB0419_01 Registering Destinations gt Registering Destinations in the Address Book 4 Enter the group name Support department 1 Input 18 Limit 32 N M Up to 32 characters can be entered TIILI GB0057_16 For details on character entry refer to Character Entry Method on page 11 2 5 Enter the address number Select the item that you want to change 10 10 EnEn 7777 10 10 Name Support department Member Membeffo 1 1 Address Number Auto el Press to enter a particular
197. registered NOTE To use the Address Book select the destination in which 212 is registered as explained in Choosing from the Address Book on page 3 4 Functions To enter using the numeric keys press Add Dest enter 212 and press OK Press Chain Ready to send Ds 10 10 Dest 1 a mn B ene 21 212 Ree See Add Dest One a Key basins Favorites ee Book Ext Address Book i 3 11 Methods For Entering the Destination gt Using chain dial 3 Enter the fax number to be added to the chain number Select fax number from the Address Book Ready to send 10 10 Address Book Ext Address Book 1 gt 1 1 One Touch gt Address Entry gt GB0676_00 el 10 10 Q 1002 123456789 123456789 0039 A 123456 Menu _ 5004 j 123456789 1234567890 de 1 1 123456 e A GB0426_02 Multiple destinations can be selected When OK is pressed 212 is automatically added to all destinations For the procedure for selecting a destination in the address book refer to Choosing from N the Address Book on page 3 4 Select fax number from One touch key 10 10 Ready to send Address Book Ext Address Book One pemaen CC me o oooO Entry GB0676_00 el GB0095_03 Multiple destinations can be selected When OK is pressed 212 is automatically add
198. ring transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out NOTE In some cases transmission may take place even if the Stop key or Cancel key is pressed 4 15 Sending Faxes gt Manual Send Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals 1 Press the FAX key Place the originals 3 Press On Hook Ready to send 10 10 Dest 0 On Hook Chain Direct Check Recall s Add Dest N LARJES Address Book Ext Address Book One Touch Key z ER aE Functions vy Favorites GB0669_00 4 Dial the destination 10 10 0123456 Use the numeric keys to enter the number of the receiving system GB0694_00 us NOTE To cancel the operation press Line Off 5 Press the Start key Start When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins 4 16 sending Faxes gt FAX Delayed Transmission FAX Delayed Transmission Set a send time You can use delayed tra
199. rk FAX transmission When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a User ID and Password to use the machine Normal login 1 Enter the login user name 10 10 2 Input 4 1 Limit 64 Login User Name A A Login Password Keyboard GB0057_00 Cancel Password If this screen is displayed during operations press Keyboard to enter the login user name GB0723_00 Refer to Character Entry Method on page 11 2 for details on entering characters 2 Enter the login password 2500 Input 4 fe i Input 4 Limit 64 Limit 64 qiw i eyrjyit yf uqdi orqfop hi j ilk a S d f g z X c V b A m I Press Password to enter the login password Se GBO0057_01 Cancel User Name GB0057_00 9 25 Fax Settings gt Account Management 3 Log in 10 10 Login User Name 2500 Keyboard Login Password
200. s 1 Collate 297 01 n Printable Area MA Faye Jean Type Kyocera NW FAX Document and Markups x Print Range Preview Composite All kK 210 02 Current view Current page Pages 1 Subset All pages in range Auto Rotate and Center Choose paper source by PDF page size Use custom paper size when needed Units mm Zoom 96 Print to file 1 1 Cx Geass 3 Click Properties to open the Properties window 6 47 Using Convenient Fax Functions gt Network FAX 3 Select settings on the FAX Setting tab 1 Specify fax settings such as the original size on the FAX Setting tab and click OK NW FAX Properties FAX Setting About Original Size 210x 297 mm k d Portrait C Landscape Fine z C amp KYOCERA For detailed information on the settings on the tab refer to Configuring the Driver Default gt Settings on page 6 50 2 You will return to the Print dialog box for the application Click OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to Changing Transmit Settings on page 6 54 5 Specify a cover page To include a cover page select settings on the Cover Page tab For details on the settings refer to Using Cover Pages on page 6
201. s of this machine Please read the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner Box Replacement Cleaning solving Malfunctions Responding to Error Messages Clearing Paper Jams General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM Trademark Information Microsoft MS DOS and Windows are registered trademarks of Microsoft Corporation in the U S and other countries Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide FCC PART 68 REQUIREMENTS 1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the right side o
202. s other than FAX are used refer to the machine s Operation Guide The operation panel may differ from the above illustration depending on the type of your machine Operation panel Perform the fax operation with this panel Main power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation LINE connector L1 Connect the modular cord for the telephone line to this connector TEL connector T1 When using a commercially available telephone set connect the modular cord to this connector IMPORTANT You cannot automatically receive a fax when the main power switch is turned off To receive faxes with the power turned off press the Power key on the operation panel 1 2 Before Using the Fax Machine gt Part Names and Functions Document Processor 10 The operation panel may differ from the above illustration depending on the type of your machine Original loaded indicator Indicates the original status in the Document Processor The indicator lights in green when the original is correctly set Top cover Open this cover when the original jammed in the Document Processor Original width guides Adjust these guides according to the original width Original table Stack the sheet originals on this table Original eject table Read originals are ejected onto this table Opening handle Hold th
203. saees 8 5 FAX RA RESUL RODOS suiriri naaa E e TEETE E ar Nai 8 6 ACUI RODO aene E TE baMiamesabouatuns 8 7 Printing ACUVIIY REDONS adi nssuiesansaiwdasecnanndusdansmswctaatnmencomeniaierebine EE Ee Eaa 8 7 AUtomate PriMOUN cessie aiaa eea aada i aiae 8 8 O Pa E e ee E E ee 8 9 Reporting FAX Receipt Result by E mail cc ccccceccc eee eeeeeese esse eeeeeseeeseeeaeeeeeeaeeeaeeees 8 10 Confirmation Screen Of Destinations 0 0 ec eccceccce secs eeeceeeceeeceeeeeueesaeeseeeseueeeeeseeeeseeeeaeeeas 8 12 9 Fax SONOS sissid a aa O Default SS WN Secrest ew sera sete eeida pectic la sesrodine celeron nem didesneneinemmeadeeseeurorenemedecieinenanenees 9 2 Operation method cocodisa si cicteccneteeicecceascicsicnsrenaistivcintnns cisseinn guint coe dana duet tadesdeaneetemdadedlesdgdaduneesdant 9 2 System Menu Settings owcdsnccceohesadcnaced cigs auncescanandcnansdnnnmntsl sound acecedeaenunstieeacnendiontoaeciunece 9 3 PSO cored cte ee E ae te stanaoat alle ap tsivevanateenusnteedtsaeh E E S 9 4 Cassette MP Tray Settings 2 0 ccccccccccseccceeeceeeeeseeceeceeseeeseaeeeseeesseeeseneesseeeseneesens 9 5 Common SSW S sac specs se perce eie a ia a i e 9 5 EA e E E T E E ysemaneeniense 9 6 Adjustment Maintenance ccc cceeccceeccceececeeceeceeeceeceeseeeesacessuceeseeesaeessesesseeesseeessaees 9 9 TFAMISIMISSION Restriction sicieisineaisiosictitaswateniecadrtratceshjuinacedonnn tejidroeieailecndituniesdejuiea anisavmasradtboasdeetandinn ddnadind
204. sdanwncinnecbaneces 4 7 Original scan settings ene een eee eee 4 8 CU IS EE ES EEE EAEE ET O EA A E ETT 4 8 Orginal Onentatorn seSescete tandcecesenactuaasdpescadsseeestacdetandedeisatenbencensenumetaecseiecsedaenctaalens 4 9 Mixed Sized Originals cccccccscccseeceececeeeceueceeeceecseeceueceueecueessueesueesseesaeeeeeesnaeesaass 4 9 2 sided Book Original cccccccccceeccceeeeeeeeeeaeeeceeeeseucesseeeeeacesseeessaeesseeeeseeeseeesseeeees 4 10 SERAN IZO oessa e a a A O e e io 4 11 FAX TA RO SONOMA sped cteca rasta cases ecstececatecait E E eens ceviangeancouadet 4 12 PSU epeo R sania cunt E E EA OR 4 13 Orginal IMage senean a E N er me eee 4 13 ZOO ea a A A A E risensontlacaanapsio 4 14 COMO SCAM acess gees eee ene E E EN E a AR A a 4 14 FAX Direct Transmission esis sccacniia ca steiner aneinlangaceinsreluiu bananas dicate etl ena nat deapn fae amnia 4 15 Cancelling Direct Transmission c cccceeccseecceeeceeceeeeceeeseeeseeeseueeseeseeesaeesaeesseeeaes 4 15 e ate ONC ANNE ENET EAE E N ETE E PAE ATTA OT 4 16 FAX Delayed Transmission daitcvencccinss crndsan tampa cndatsnvancetnnasedonasacsnsccuned mectsantiemaertduscsatetecuaas 4 17 Cancelling and Sending Delayed Transmissions QUEUE ccceeeceeeeeeeeeeeeeees 4 19 Standby MAAS EVM Sl OMA ieee acta secta yp cecesion saa eeeae eee penance ease a a aaa iini 4 20 HIME TAD Ge NG aeia E E A A E E A E A E E 4 21 JOD FIGS NOUCG soicdensis spn ctaten nanowire a E
205. section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Q Alert of required action Z Remove the power plug from the outlet Always connect the machine to an outlet with a ground connection Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required NOTE Due to performance updating information in this Operation Guide is subject to change without notice Contents CGOMOMG ranae sec EE EE E E E E EEA AE i Salety INiormatlo certaconuesentasste rmeossentecsvanacteeecas a A a EEEE AE EARE V About this Operation Guide cccccccccsecceeeeceeeceeeceeceueeceeceecueeceeecaeesaeesseescueeseeesaass V Genaral NOUCO cet pe cto cetecenstse ee eE EE EEA E EE A vi E a Ae e A A EE E E E EE OE ES vi Trademark Information sxicsccceedseescweeccadcedevissus weeduaunssnoadevelannaseheetmawed deve tebvousckseadadeceviastientn vi FCC PART 68 REQUIREMENTS secctcccstictesciccsatossisttnadtaeveaded estsurnsddtarevesasdhesieiadacsneiertes vi IMPORTANT SAFETY INSTRUCTIONS onnainnannnnnnnnnnnnnnnnnnsnnsurnnnrnsrr
206. settings Original scan settings Original Size Specify the original size to be scanned Auto Automatically detects size of the original Metric Select from A3 A4 A4 R A5 A5 R A6 R B4 B5 B5 R B6 B6 R 216x340 or Folio Inch Select from Ledger Letter Letter R Legal Statement Statement R 11x15 or Oficio II Others Select from 8K 16K 16K R Hagaki Oufuku Hagaki or Custom Size Entry Enter the size Inch models Horizontal 2 to 17 in 0 01 increments Vertical 2 to 11 69 in 0 01 increments Metric models Horizontal 50 to 432 mm in 1 mm increments Vertical 50 to 297 mm in 1 mm increments For instructions on how to specify the custom original size refer to the machine s Operation Guide pg NOTE Be sure to always specify the original size when using custom size originals 1 Display the screen 10 10 10 10 Dest 0 Original Size SUrYINdal UrIENtaALUOTI Recall s Add Dest i Top Edge on Top C N gt EARJE E3 Mixed Size Originals a 2 sided Book Original dress Book Ext Address Book One Touch Key 5 s aS pees Gees S p Functions gy Favorites S alia g S Shortcut a Use V or AN to scroll up and down Press Functions and then Original Size 2 Select the original size Auto 10 10 Metric gt Inch gt Others gt Size Entry gt Cancel OK l l i Metric Inch or Others 10 10 10 10 GB0025_
207. size originals Mixed Sized Originals page 4 9 Automatically scan 2 sided originals 2 sided Book Original gt page 4 10 Select the size of the image being sent Sending Size gt page 4 11 Set the resolution at which to scan originals FAX TX Resolution gt page 4 12 Adjust the density Density gt page 4 13 Select original image type for best results Original Image page 4 13 Change the size of the image being sent Zoom page 4 14 Scan a large number of originals separately and then produce as one job Continuous Scan page 4 14 Add a file name to the job to easily check its status File Name Entry gt page 4 23 Send notice by e mail when a job is complete Job Finish Notice page 4 22 Specify a time for transmission FAX Delayed Transmission gt page 4 17 Connect to the destination first and then scan the original FAX Direct Transmission gt page 4 15 Set up another transmission while communication is taking place Standby Transmission gt page 4 20 Interrupt transmission and send another original Interrupt Send gt page 4 21 Send an original using a sub address Sub Address Transmission page 6 23 Initiate reception of a fax by controlling the receiving machine Polling Communication gt page 6 26 Encrypt an original to send it safely Encryption gt page 6 36 Sending Faxes gt Original scan
208. t GB0560_00 GB0562_00 2 Configure the function System Menu Counter 10 10 GB0563_00 E fed Q om Aw B0564 el Press Off not to print or On to print Checking Transmission Results and Registration Status gt Status Page Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen 10 10 BE Quick Setup Wizard A Language lt gt System Menu Counter m uo GB0054_00 28 Counter VY a System Menu Counter 10 10 Report Print gt 3 Admin Report Settings gt 2 Print 10 10 Status Page PUltit LISt Network Status Service Status A status page is printed 8 9 Checking Transmission Results and Registration Status gt Reporting FAX Receipt Result by E mail Reporting FAX Receipt Result by E mail Fax receipt can also be notified by e mail instead of checking the receipt result report Job No 000019 Result OK End Time Sun 240ct2010 14 53 38 File Name doc23042006145300 Result Job Type Address OK FAX 123456 NOTE This setting is displayed when the FAX RX Result Report setting is On or Error and Forward Only For details refer to FAX RX Result Reports on page 8 6 Fax receipt results are r
209. t Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving Status page Report printing Registration status of Local FAX Number Local FAX Name fax line setting etc Any time Reporting of FAX receipt result by Email Fax receipt Fax reception is reported by e mail Checking Transmission Results and Registration Status gt Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled 100 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Displaying Job Log Screen 4 Display the screen Status Job Cancel 10 10 1 Status 2 bee O A Job Cancel a a N S ay Store Job Log sores EEE Pause All PrintjJobs e Press Send Job Log to check send result Print Job Log to check receipt result and Store Job Log to check the results of file storage in Sub Address Boxes and Polling box Vv GB0052_01 Use V or A to scroll up and dow
210. ter the local FAX ID This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 7 NOTE The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 9 10 Local FAX Number Register the local FAX number printed in the transmit terminal identification TTI area This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup N on page 1 7 The transmit terminal identification TTI is the information about the sending machine transmit terminal that is printed by the receiving machine on the received fax The information includes the date and time of transmission number of pages sent name and fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent Value Off Outside Inside NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 7 Fax Settings gt Default fax settings Item Description Dialing Mode Inch version only Select the telephone line according to the type you ar
211. the start time and end time you cannot use all day Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time System Menu Counter 10 10 System Menu Counter 10 10 ii Unusable Time NA NANN NNA NN e O 0000 ee e GB0624_00 GB0625_00 E Cancel lt Back OK e System Menu Counter 10 10 0000 9999 3 C o0 O Use the numeric keys to enter Unlock Code 0000 to 9999 and press OK NOTE To use the machine temporarily during unusable time enter the Unlock Code and press Login GB0628_00 9 23 Fax Settings gt Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting up to 100 users can be managed using User ID and Password In job accounting the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the machine s Operation Guide Description of User Accounting Registration of User Description Register user access privileges User ID and Password Enable Disable User accounting NOTE Enable User accounting For details refer to the machine s Operation Guide Description of Job Accounting Registration
212. tion that is automatically entered they might not completely fit in the field and the characters might not print correctly If the characters are not displayed correctly reduce the number of characters in the recipient information or sender information or edit the template being used 2 Click on the Close button 6 61 Using Convenient Fax Functions gt Network FAX amp Edit the Message 1 Click on the Edit Message button peewee Network FAX Transmit Settings Test Page 2 Address Setting Cover Page Option Sender Information e omea _ 2 Enter the message to be added to the Cover Page and click on the OK button Edit Message Message b Cancel Item Description Message A maximum of 1 000 characters can be entered 9 Transmit Click on the Send button to begin the transmission 6 62 Using Convenient Fax Functions gt Network FAX Cover Page Registration Default Settings If the Cover Page is registered in the Default Settings the action of selecting the Cover Page for each transmission can be omitted Template Selection Select the Cover Page template to be registered in the Default Settings The registration method is as follows Open the Default Settings dialog box 1 Perform the Default Settings Dialog Box procedure shown on page 6 57 open the Default Settings dialog box 2 Attach a Cover Page Click on the Cover Page tab
213. to the machine s Operation Guide 4 23 5 Receiving Faxes This chapter explains the following topics A OCC OO se cecce ocean E E E E co eneuosies augue EE E ceeemeueraseenaseicasn ebenoeasesem 5 2 PREC CHOI MENO ecseste seacenccee inene EE a AREER EE DEE EOE N eaae A ET AAAA 5 2 Checking and Changing the Reception Method cccceccccccneeeeeceeeeeeeeeaeeeeeeaeaeeeeseaeeeeesaeceeesaeneeeeesaanees 5 3 FAX Automati IRCCODIIONN srasni NEN EREE a aE KEE NERES 5 4 FON ON ROCCO UO oeer E E E E E 5 4 Canceling reception Disconnection Of COMMUNICATION ccccceeecccceeeeeeeeeeeeeeeeaeeeeeeeseeeeeesaaneeeesaaeeeenens 5 6 Manual RECEDUON sees eienen AAEE EAEE EAN 5 7 POW Ol TOCODUON sroniisiensninn A E E E A doscawseensare 5 7 Fax reception IUNCHONS sineiainnicana iinn EEEE EEEE EE E A E EA E EEE 5 8 Fe SCS MOM SS CU GS E E E E A E EEE E E A E E E E 5 9 Kune EIDE COU aoni E a EE EAE E E EO 5 9 WEY Ae TNs R EI EE EPI P EA AE O T E EE AE OE 5 9 BACE E a a E ls wanes ce eas sabes a sete cece ae ceca a ek a a ieee 5 9 Red ced Reception sasssenneiirsaninnarei i niea ea aE EA OEE ETEA RE EEA aaia E ai 5 9 Reception Date Time ciccsicsecsccceneseacisndecennansciecnsncmeanda inca denis dumedeianiha tinsey dee dalwememdueinuaaneadededeaneddardeasieedSeancatsdecansd 5 9 Media Type for Print OUTPUT gsc sachets seseredccts ccasctesaeeesinnreventoedeneseses REA DENAREN AAE N seen estes 5 10 5 1 Receiving Faxes gt Fax receptio
214. u Click the FAX TX Setting button in the Printing Preferences window 1 Sending Options Tab NW FAX Default Settings _ Sem Sending Options Cover Page Authentication Sender Information Sending Options FAX Delayed Transmit E F E Transmit and Print Display confirm dialog Description FAX Delayed Transmit Check the checkbox in order to activate the time fields to the right of checkbox the checkbox whenever you want to set the time that your documents will be transmitted The desired time setting can be entered directly with the keyboard or by clicking on the A and V arrows Q IMPORTANT If the time that is shown in the message display of this fax machine does not match the current time communications that use the timer may not be accomplished as expected If the displayed time is not current be sure to adjust it to match the correct time NOTE If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself the transmission operation will be carried out the following day at that time Be sure to confirm the time setting in the fax machine itself before making this setting Value 00 00 23 59 Transmit and Print Check the checkbox when you want to print out the documents at checkbox the fax machine same time as you send them by fax Display confirm dialog You can check the checkbox to display the destination confirmation checkbox screen
215. u Counter 10 10 3 Forward Settings gt GB0054_02 GB0316_01 2 Configure the function 10 10 System Menu Counter Forwarding 2 Forward Destination 1 3 1 1 File Format File Separation oi GB0377_00 m oO GB0392_00 aria System Menu Counter 10 10 Ext Address Book Address Entry FAX Address Entry E mail GB0393_00 Display the add destination screen and follow the procedure below to register the forwarding destination Only one destination can be registered Selecting Forwarding Destination from Address Book 1 Press Address Book or Ext Address Book 2 Select the destination individual you want to register as a forwarding destination Entering Forwarding Destination Directly 1 Press Address Entry FAX Address Entry Email Address Entry Folder 2 Enter the address to be registered as a forwarding destination 6 3 Using Convenient Fax Functions gt Memory Forwarding O If Address Entry E mail or Address Entry Folder is selected for the forwarding destination w refer to the Operation Guide for the machine to enter the address refer to the O tion Guide for th hine t ter the add NOTE For details on character entry refer to Character Entry Method on page 11 2 3 Press End System Menu Counter 10 10 i z ee fia Sales department 1 123456789 T 1 1 lt GB0392_01 Changing and Deleting Registrati
216. ub Address To communicate using the sub address press this key For details refer to Sub Address Transmission on page 6 23 Detail Settings TX Start Speed To change the transmission start speed press this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally this should be used with the default setting ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Encrypted Transmission 4 Press OK To send faxes using encryption press this key For details refer to Encryption on page 6 36 Ready to send 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space lt Backspace Next Dest Cancel Entry of the destination finishes NOTE GB0703_00 When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Press Next Dest to enter the next fax number For details refer to Broadcast Transmission on page 3 8 In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details ref
217. ve the originals Refer to Manual Reception on page 7 9 Preparation Refer to Reception on page 9 8 to select Auto FAX TEL Using a Connected Telephone gt FAX TEL Auto Switch Reception 4 The telephone rings The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto Switch the connected telephone does not ring NOTE You can change the number of times the ringing tone rings Refer to Reception on page 9 7 2 Answer the call When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive the originals Refer to Manual Reception on page 7 9 When the call is from a fax The machine starts receiving fax originals 1 3 Using a Connected Telephone gt FAX Answering Machine Auto Switch Reception FAX Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the
218. wimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisation de materiel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil pres de l eau p ex pres d une baignoire d un lavabo d un vier de cuisine d un bac a laver dans un sous sol humide ou pres d une piscine Eviter d utiliser le telephone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut presenter un risque de choc lectrique cause par la foudre Ne pas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pres de la fuite Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertinents quant a l limination des piles CONSERVER CES INSTRUCTIONS vii CANADIAN IC REQUIREMENTS This product meets the applicabl
219. wn menu The Printing Preferences screen will open 2 Select settings gan Kyocera NW FAX Printing Preferences FAX Setting About Original Size 210x 297 mm Orientation Portrait C Landscape K KYOCERA The following settings can be specified Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Ledger 11 x 17 Statement A3 A4 A5 Folio B4 and B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait Landscape Resolution Select the resolution of the document to be transmitted from the drop down list Available settings Normal Fine Ultra fine FAX TX Setting Click FAX TX Setting to change the default settings for fax transmission The Default Settings dialog box will appear 6 50 Using Convenient Fax Functions gt Network FAX Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box you can minimize the need to change the settings each time The Default Settings dialog box can be accessed by the following procedure 41 Click the Start button on the taskbar click Control Panel and then click View devices and printers 2 Right click the name of the machine to be used as the network fax and select Printing preferences from the resulting drop down men
220. y communicate preventing distortion of the image due to noise on the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected RX Start Speed TX RX Restriction Change the RX Start Speed When communication conditions are bad the fax may not be received correctly In that case set a lower RX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting This function allows you to send or receive originals only when communication requirements are met For details refer to Transmission Restriction on page 9 10 9 8 Fax Settings gt Default fax settings Forward Settings When you have received a fax you can forward the received image to other faxes and computers or specify a number of copies For details refer to Memory Forwarding on page 6 2 N Adjustment Maintenance Adjust printing quality and conduct machine maintenance Service Setting Item Description FAX Call Settings Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting Exchange Selection If the machine is connected to a PBX set PBX Value PBX PSTN Dial No to PSTN Set a number to access an outside line For the number contact the PBX administrator Value 0 9 00 99

KYOCERA Fax System U

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