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KYOCERA FS-C2126MFP/KL3

1. Paper Size t Paper orientation is different from the received document The image is printed after being rotated 90 automatically tt Folio size original is reduced to match A4 size paper L indicates print output on two sheets NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 14 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 11 Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE If an error occurs during V34 communication the U in the error codes is replaced by an E Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times Send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Paper depletion occurred at the recipient machine Check with the recipient U00430 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the l
2. 6 Document Open this cover when the original jammed in Processor the Document Processor Cover 7 Original width Adjust these guides according to the original guides width 8 Original table Stack the sheet originals on this table 9 Original eject Read originals are ejected onto this table table 10 Opening handle Hold this handle when opening or closing the Document Processor 1 5 Part Names and Functions 2 Preparation Before Use This chapter explains the preparation necessary before the machine is used There is no need for the customer to undertake this preparation if it has already been carried out by a service representative e Selection of Telephone Line Inch version OMly cssccseeeseseeseeeseetseteeetereeees 272 e Selection of Transmit Terminal Identification TTI eeee EAE EEE 2 3 o SENN TEONA Oeae e e Date and Time Entry ceeeeeeeeeteeees E AAT eee pases idea E EA AT 2 6 lt Connection to PBX EUropa ONIY seneriesniniarisnnn nenn a Preparation Before Use Selection of Telephone Line Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax Part that is operated Status O Address Address Confirm Add Job Cancel py Book Recall Pause Destination On Hook le 2asc 3o Clear Auto Color Ecosr Functio
3. Processing Memory Attention The Processing and Memory indicators show the fax transmission status The Processing indicator blinks when the machine is sending receiving a fax The Memory indicator blinks when source data is being stored in memory for memory transmission The Memory indicator is lit when there is source data stored in the memory for delayed transmission Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off press the Power key on the operation panel You cannot automatically receive a fax when the main power switch is turned off Before turning off the main power switch press the Power key on the operation panel Make sure that the Memory indicator is off before turning off the main power switch CAUTION The device may still be operating as long as the Memory indicator is lit Turning the machine off at the main power switch while the memory indicator is lit may cause malfunctions Processing Memory Attention Make sure that the indicator is off Troubleshooting Error Messages When an error occurs the display may show one of the error messages listed below These will help you identify and correct the problem NOTE When a transmission error occurs a sent receipt result report is produced Check the error code shown in the report and refer to the Error Code List on App
4. D Aon 5w Gino Tears Briw Iwz Haoa O Hsymos Register the local FAX name printed on in the transmit terminal identification NOTE To change the entry follow the same operation Local FAX Name ABC Text Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Transmission Press the OK key Press the A or V key to select Local FAX Name Press the OK key oN O A A WO N Enter the Local FAX Name to be registered Up to 32 characters can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 9 Press the OK key Preparation Before Use Local FAX Information Entry Register the local FAX information local FAX number ID printed on in the transmit terminal identification TTI area The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 6 e Press the System Menu Counter key Press the A or V key to select FAX 1 2 3 Press the OK key 4 Press the A or V key to select Transmission 5 Press the OK key When you register the Local FAX Number go to next step When you register the Local FAX ID go to step 10 Local FAX Number Entry 6 Press the A or V key to select Local FAX Number 7 Press the OK key 8 Use the numeric keys to enter the local FAX Local F
5. 5 12 Checking Transmission Results and Registration Status Confirmation Screen of Destinations When selecting On for Destination Check before Send the confirmation screen of destinations appears after pressing the Start key For details refer to Destination confirmation screen before transmission in the Operation Guide for the machine Follow the steps below to confirm the destinations 1 Press the A or V key to confirm every destination Destination List 0m MMorgan abc co jp ff 0123456789 0676543210 Cancel Next To delete a destination select the destination you want to delete and press the OK key and then select Delete and press the OK key Press Yes the Left select key in the confirmation screen The destination is deleted To confirm a destination select the destination and press the OK key and then select Detail and press the OK key 2 Press Next the Right Select key 3 Press the Start key to start sending 5 13 Checking Transmission Results and Registration Status 5 14 6 Setup and Registration This chapter explains how to perform various setups and registrations FAN TEL Auto Switch PROCS PE OF iiciriicsissesssccsenvaeavieciiecsiacdeveesindiadanveiereaduadiaverten OF GAE A Machine Auto Switch Reception c cccccccssssseeeeeeessssssteeeeeeeessaaes 6 4 ma AE A E SE EE eee ee eee eer ee eo et Sees PEN teen Seer ee ee 6 16
6. Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select Service Setting Press the OK key Press the A or V key to select Remote Diag Set Press the OK key Press the A or V key to select On Press the OK key Press the A or V key to select Remote Diag ID O ON Oo FR WO N Use the numeric keys to enter the prespecified remote diagnostics ID number 0000 to 9999 10 Press the OK key Setup and Registration 6 40 7 About Network FAX This chapter explains how to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM which describes how to operate your PC to send a fax using Network FAX and make various settings Whatis a iret ace a e 7 2 IS EEE n EO About Network FAX What is Network FAX The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following e PC prepared document can be sent and received by fax without being printed out e An Address Book in the machine PC can be used to specify a desired destination e Addition of a cover page e Transmission and printing can be done simultaneously e E mail reporting of the transmission result e Sub address transmission is available e Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed
7. If you selected SMB or FTP as the destination type specify the settings below Host Name Port number Path Login User Name Login Password If you selected FAX as the destination type specify the settings below FAX Number Transmit Start Speed ECM Sub Address Password Encryption Key No Encryption Box Encryption Box No After completing the settings click Submit to save the settings 4 31 FAX Operation Advanced Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Sub address based communication can be used together with various kind
8. NOTE For details on character entry refer to Specifications Fax function on Appendix 6 5 Select the document from the list To select the document follow the step 5 Press the OK key Press the A or V key to select Print Press the OK key 10 Press the Start key Printing starts Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE If Delete TX File is set to On originals are automatically deleted following polling transmission Refer to page 4 43 a fF Q N Follow steps 1 to 5 in Printing from a Polling Box on page 4 48 Press the OK key Press the A or V key to select Delete Press the OK key Press Yes the Left Select key The original is deleted 4 49 FAX Operation Advanced Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box You can also use this procedure to rename files 1 Follow steps 1 to 4 in Printing from a Polling Box on page 4 48 2 Press Menu the Left Select key Press the A or V key to select Detail Edit 4 Use the lt or D gt key to check the details of the selected original Item Description File Name File name of the original Press Edit the Right Select key to rename the file Page Number of pages in the original Resolution Resolution used during scanning Date and Time The date time when the origin
9. NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select RX Date Time Press the OK key Press the A or V key to select On a A OO N Press the OK key Setup and Registration 2 in 1 Reception When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper 1 2 3 4 5 Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select 2 in 1 Printing Press the OK key Press the A or V key to select On or Off Press the OK key 6 19 Setup and Registration Print all at once Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received If Off is set each page is printed as it is received 1 2 3 4 5 Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select Batch Print Press the OK key Press the A or V key to select On or Off Press the OK key 6 20 Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending
10. setings system system Encryption Key No A 2 digits B 2 digits Encryption Key C 16 digits C 16 digits Key No of Address Book A 2 digits or when the number is directly dialed Receiving system D 4 digits encryption box number t Encryption Box No t D 4 digits Key No in reception B 2 digits setting t When the machine receives originals the Encryption Box is not used NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and receiving systems 6 21 Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily NOTE Up to 20 encryption keys can be registered Encryption Key lt 0 lol Key 01 Menu Register Detail Delete A OO N 5 Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select Encryption Key Press the OK key Press the A or V key to select an unregistered encryption key a
11. Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key 4 24 FAX Operation Advanced 8 Press the A or V key to select File Name Entry Forward Settings 0m FTP Encrypted TX Forward Time File Name Entr Exit 9 Press the OK key 10 Use the numeric keys to enter the document name Up to 32 characters can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 11 Press the OK key 12 When Not Appending Information to Document Name 1 Press the A or V key to select None Press the OK key Press the A or V key to select On or Off for appending of sender information When Appending Information to Document Name 1 Press the A or V key to select Date Job No Job No Date or Date Job No Press the OK key Press the A or V key to select None Add Info Sender or Sender Add Info for appending of sender information 13 Press the OK key 4 25 FAX Operation Advanced Settings for Memory Forwarding from COMMAND CENTER Forward You can use COMMAND CENTER on a co
12. E mail Subject Add Info Setting 11 12 13 Press the A or V key to select File Format Press the OK key Press the A or V key to select PDF TIFF or XPS Press Detail the Right Select key Press the A or V key to select Off PDF A 1a or PDF A 1b Press the OK key Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender Reception Sma OK Rings TAD Rings FAX TEL Forward Settings Exit q Forward Settings gt Forward Dest File Format Exit 1 2 3 4 5 6 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Subject Add Info Press the OK key 4 22 FAX Operation Advanced FTP Encrypted TX Setting 10 Press the A or V key to select Off Sender Name or Sender FAX Add 11 Press the OK key Specify whether to use FTP encryption when you send data Rings TAD Rings FAX TEL Exit Reception Sma OK Forward Settings File Format Subject Add Info Exit Forward Settings gt FTP Encrypted TX Print Setting 1 ao a fF WO N
13. Forward Settings gt Forward Dest Register Exit Forward Dest bmg OK 01 Confirmation 1 ao a fF WO N 9 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Forward Dest Press the OK key 10 Press the A or V key to select Confirmation 11 Press the OK key 4 19 FAX Operation Advanced Forwarding Time Setting 12 Press the OK key again 13 Changing Forwarding Destination Press the A or V key to select Edit Press the OK key Change the forwarding destination kh O N Press the OK key The forwarding destination is changed Deleting Forwarding Destination 1 Press the A or V key to select Delete Press the OK key Press Yes the Left Select key The forwarding destination is deleted 14 Press Exit the Right Select key Register the start time and end time between which forwarding is enabled Reception Rings TAD Rings FAX TI om EL Forward Settings Exit J Subject Add Forward Settings gt 2LALO FTP Encrypted TX Forward Time Exit J _ ao a fF WO N Press the System Menu Counter key Press the A or V key to select
14. Press the System Menu Counter key Press the A or V key to select FAX Press the OK key kh OO N Press the A or V key to select Reception 4 16 FAX Operation Advanced 5 Press the OK key 6 Press the A or V key to select Forward Settings Reception Sma OK Rings TAD Rings FAX TEL Forward Settings Exit 7 Press the OK key 8 Press the A or V key to select Forwarding Forward Settings gt 0 Forwarding Forward Dest File Format 9 Press the OK key 10 Press the A or V key to select On or Off Forwarding Sma OK ol Offt On 11 Press the OK key Registering Forwarding Destination Use the procedure below to register a forwarding destination 1 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key ao a fF WwW N Press the A or V key to select Forward Settings Reception Sma OK Rings TAD Rings FAX TEL Forward Settings Exit 7 Press the OK key 4 17 FAX Operation Advanced Forward Settings 0m Forwarding Forward Dest File Format Exit Forward Dest bmg OK Confirmation Register Exit 8 Press the A or V key to select Forward Dest 9 Press the OK key 10 Press the A or V key to sel
15. When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One touch key you can also use the One touch key In this case go to step 10 3 Use the numeric keys to enter the fax number of the other party Press Detail the Right select key Press the lt or gt key to select Sub Address and press Edit the Right Select key 6 Enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address 7 Press the OK key and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 alphabets space and characters to enter a sub address password When the machine receives originals a sub address password is not used 8 Press the OK key 9 Press the OK key again NOTE When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number 4 33 FAX Operation Advanced and press the OK key For details refer to Destination confirmation screen before transmission in the Operation Guide for the machine 10 Press the Start key Transmission begins NOTE When On is selected in Destination
16. individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should complete the following steps Insure that it will be transmitted see Local FAX Name Registration on page 2 4 Local FAX Information Entry on page 2 5 Date and Time Entry on page 2 6 and Selection of Transmit Terminal Identification TTI on page 2 3 IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS vii IMPORTANTES MESURES DE SECURITE Certaines m
17. ring pattern for a fax and ring pattern for a telephone fax reception will start call Conversation is automatically The fax will possible with the other handle the call using the party if you answer the Automatic FAX Reception telephone that is mode connected to this fax machine Preparation Refer to Receiving Mode on page 6 17 to select Auto DRD 1 When a call comes in the telephone will ring NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception For details refer to Manual Reception on page 4 12 6 11 Setup and Registration The machine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically 6 12 Setup and Registration Retry Times The number of retry times can be changed automatically NOTE Retry times can be set to between 0 and 14 For Redial refer to Dialing the Same Receiving System Redial on page 3 29 Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select Retry Times Press the OK key kh OO N Use the numeric keys to enter the number of retry times 5 Press
18. s Refer to Setting Reception Local FAX Number is registered Restriction on page 6 37 in the Address Book on this Register the Local FAX machine Numbers or Local FAX IDs of other parties 6 28 Setup and Registration t If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected tt If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected Reception Rejection Requirements Prerequisites e Register Reject FAX e The sender s Local FAX numbers Refer to Number is not registered Registering Reject FAX No on The sender s Local Fax Reception page 6 32 Number matches a Reject Rejection e Reception restriction settings FAX No registered on the are specified in Reject List in machine Reception Restrictions Refer to Setting Reception Restriction on page 6 37 t If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not registered Part that is operated Status Job Ci Program ancel COPY Address ddr brits 2asc 3o f Clear LD cara copy Auto Color Ecosrs Function Menu a fo jocument Folder 2 m 8 m FS C2126MFP Full Color lado Reset Tors Bw Swa Black amp White F Start C
19. Advanced NOTE For details of the Address Book refer to Using the Address Book on page 3 15 For details of One touch keys refer to Using One touch Keys on page 3 26 You can select destinations using a combination of direct entry the Address Book and One touch keys 4 After selecting all the destinations press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 FAX Operation Advanced Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission up to 30 transmissions can be scheduled You can use other functions such as broadcast transmission For the transmission method use memory transmission To select memory transmission refer to Selection of Transmission Method on page 3 2 1 Press the FAX key 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmissio
20. Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 4 34 FAX Operation Advanced Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed Using sub address reception function you can store received originals in a personal Sub Address Box Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered Press the System Menu Counter key Gi Press the A or V key to select Document Box and press the OK key Press the A or V key to select Sub Address Box and press the OK key Press the A or V key to select Detail Edit and press the OK key Press Menu the Right Select key Press the A or V key to select Add Box and press the OK key Use the numeric keys to enter the sub address NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address 8 Press the OK key and use the numeric keys to enter the name of Sub Address Box NOTE For details on character entry refer to Specifications Fax function on Appendix 6 9 10 11 Press the OK key and use the numeric keys to enter the box number of Sub Address Box Press the OK key Press the A or V key to select Exit
21. Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system 1 2 3 4 Press the FAX key Set the originals Press the On Hook key Use the numeric keys to enter the number of the receiving system NOTE To cancel the operation press On Hook key or Reset key 5 When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 Using a Telephone to Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals Set the originals Lift the handset and dial the number of the receiving system Check if the telephone line has connected to the fax of the receiving system When you hear the fax tone The receiving system is on fax 1 Press the FAX key 2 Press the On Hook key 3 Press the Start key Transmission begins 4 10 FAX Operation Advanced When you hear a voice from the receiving system The telephone line has connected to the telephone of the receiving system When the conversation is over follow steps 1 to 3 above When sending s
22. DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM Trademark Information Microsoft MS DOS and Windowsare registered trademarks of Microsoft Corporation in the U S and other countries Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide FCC PART 68 REQUIREMENTS 1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the right side of the equipment to install Assembly Board is a label that contains among other information a product identifier in the format US AAAEQ TXXXx If requested this number must be provided to the telephone company This equipment connects to the network via USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed t
23. Destination 3 15 Search 3 23 Select a Destination 3 23 Automatic Send 3 2 B Batch Transmission Function 4 2 Broadcast Transmission 4 4 8 6 C Cancel Cancelling Delayed Transmission 3 13 Cancelling Direct Transmission 3 13 Cancelling Memory Transmission 3 12 Cancelling Polling or Sub Address Bulletin Board Transmissions 3 14 Cancelling Transmission Disconnection of Communication 3 13 Cannot perform memory reception 8 6 Cannot perform sub address transmission 8 7 Cannot receive document 8 6 Cannot send document 8 6 Chain Dial 4 8 Checking Scheduled Job 4 3 Checking Transmission Results and Registration Status 5 1 Confirmation Screen of Destinations 5 13 Confirming and Deleting Registration Contents of Encryption Key 6 22 Continuous Scan 4 56 D Date 2 6 Delayed Transmission 4 2 Cancel 3 13 Immediate Transmission 3 13 Density 3 7 Description of Operation Procedure xiii Direct Transmission 3 3 Cancel 3 13 Document Processor 1 5 DRD Reception 6 11 6 17 Duplex Print Output 6 27 E ECM Communication 3 5 3 19 E mail Notice Job Finish Notice 4 56 Reporting FAX Receipt Result 5 11 Encrypted Communication 8 6 Encrypted TX 3 5 Encryption Communication 6 21 8 6 Encryption Key 6 21 Encryption Key No 6 21 Operation at the Receiving System 6 25 Operation at the Sending System 6 24 Registering an Encryption Key 6 22 Error Code List Appendix 12 Error Messages 8 4 F FAX Automatic Re
24. New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press the OK key For details refer to Destination confirmation screen before transmission in the Operation Guide for the machine 8 Press the Start key The operations for reception begin NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 4 47 FAX Operation Advanced Using Polling Reception with Sub Addresses For polling reception enter the sub address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand Printing from a Polling Box 1 Press the FAX key 2 Select the destination Here refer to Sub Address Transmission on page 4 32 when entering the sub address NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input One touch keys selection and selection from the Address Book containing registered sub addresses When On is selected in Entry Check for New Destination a confirmation screen is disp
25. No and Permit ID No as well as the ones registered in the Address Book select Permit Addr Book To block incoming faxes from senders registered in Reject FAX No select Reject List 5 Press the OK key Unknown Number Reception Select whether to receive the fax of that the number is unknown when Reject List is set for Reception Restriction To change the reception restriction for the unknown fax number follow the steps below 1 Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select UnknownNumber TX RX Restrict lt m RX Permit ID List Reject No List UnknownNumber RX Exit 3 Press the OK key 6 37 Setup and Registration UnknownNumber RX bmg OK fol Reject Permit Press the A or V key to select the reception restriction number To permit reception select Permit To reject reception select Reject Press the OK key 6 38 Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative this feature enables our Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center
26. Press the A or V key to select Polling Box Press the OK key Press the A or V key to select OverwriteSetting Press the OK key oN O A A OQ Press the A or V key to select Allowed or Not Allowed o Press the OK key Press the Document Box key Place the originals Press the A or V key to select Polling Box Press the OK key Press the A or V key to select Store File Press the OK key Press the Function Menu key on oO oa FP WD Change the required functions for the original to be stored For information on using the functions refer to the machine s Operation Guide Function Description Original Size Select the size of originals to be scanned Be sure to select the original s size when using custom size originals Original Image Select image quality Scan Resolution Chooses the level of detail used for scanning originals Orig Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the original is the top To use the following functions select the orientation of the originals 1 sided 2 sided Selection Border Erase Continuous Scan Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file With this function originals continue to be scanned until you press END Scan the Right Select key 4 4
27. Press the OK key Press the A or V key to select Cassette 1 Size Cassette 2 Size or Cassette 3 Size Press the OK key Press the A or V key to select the desired paper Cassette 1 Size 0 size ol Letter l Legal D Statement 9 Press the OK key The previous screen reappears 10 Press the A or V key to select Cassette 1 Type Cassette 2 Type or Cassette 3 Type 11 Press the OK key 12 Press the A or V key to select the desired paper Cassette 1 Type gt m type fol Plain Rough Recycled 13 Press the OK key The previous screen reappears 14 Press the Back key to return to the default System Menu screen 15 Now make the FAX receiving settings Refer to Media Type for Print Output on page 6 14 for the setting procedure Select the same paper type as that selected in step 12 Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed The number of ringing times can be changed independently for each receiving mode of Auto Normal Auto TAD and Auto FAX TEL NOTE The number of ringing times can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible with some countries 1 Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select Rings Normal Rings TAD o
28. Press the OK key Proceed to the next step or step 6 15 when On or Off is selected in step 11 respectively 13 Use the numeric keys to enter the box number Box Number Entry m 0000 to 9999 0000 9999 0000 14 Press the OK key 15 Press the Start key The transmission will start NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 Operation at the Receiving System To conduct encryption communication operating the receiving system follow the steps below NOTE In encryption communication sub address communication cannot be used 1 Register the encryption key you have arranged with the sending system Refer to Registering an Encryption Key on page 6 22 2 Refer to Basic Operation Procedure on page 6 7 6 25 Setup and Registration Encryption RX pata OK O oft Encryption Key em Key 02 Key 03 Press the A or V key to select Encryption RX Press the OK key Press the A or V key to select On Press the OK key Press the A or V key to select the desired encryption key number Press the OK key The sending system conducts encrypted transmission When encryption communication is conducted normally the machine decrypts the encrypted originals received and prints the origi
29. accounting and job accounting have been enabled the screen for entering a Login User Name and Login Password is displayed 1 Use the numeric keys to enter Account ID and Account ID LOK press the OK key NOTE You can check the number of pages used by a department by entering the Account ID and pressing Counter Counter the Left Select key 2 Perform the fax operation NOTE When the operation is completed press the Logout key 4 54 FAX Operation Advanced Other Convenient Functions Functions that are convenient when sending fax are introduced here For usage of each function refer to the machine s Operation Guide Original Size Selection Select the size of originals to be scanned Be sure to select the original s size when using custom size originals 1 sided 2 sided Selection Select the type and binding of originals C4 Original Binding Orientation 1 sided sheet original 2 sided sheet original Binding Left Right Top Edge Top Biding Top Top Edge Left NOTE For direct transmission you cannot use Mixed Sized Originals Refer to Selection of Transmission Method on page 3 2 Original Orientation To ensure that the originals are sent in the correct orientation for reading indicate which end of the original is the top To use the following functions select the orientation of the originals e 1 sided 2 sided Selection Sele
30. after every 50 faxes sent or received Press the System Menu Counter key Press the A or V key to select Report Press the OK key 1 2 3 4 Press the A or V key to select Admin Rpt Set 5 Press the OK key 6 Press the A or V key to select Outgoing FAX Rpt or Incoming FAX Rpt N Press the OK key Press the A or V key to select Off not to print or On to print 9 Press the OK key Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Report Print 1 2 3 4 5 Press the OK key 6 Press the A or V key to select Status Page 7 Press the OK key 8 Press Yes the Left Select key The status page is printed 5 10 Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E mail Job No 000019 Result OK End Time Sun 25 Apr 2010 14 53 38 File Name doc23042006 145300 Result Job Type Address OK FAX 123456 XKX JOXX 00 c0 ee 1a 01 24 Fax receipt can also be notified by e mail instead of checking the receipt result report NOTE This setting is displayed when the FAX RX Result Repor
31. am Oo Registering Permit FAX No NOTE Up to 10 Permit FAX numbers can be registered 1 Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select Permit No List TX RX Restrict m TX Restriction RX Restriction Permit No List Exit 3 Press the OK key 6 29 Setup and Registration Permit No List wm 10667643755 10120123456 Menu Menu Sma OK Detail Edit Delete Add FAX Number FAX No Entry Changing and Deleting Permit FAX No Permit No List m f 0667643755 10120123456 Menu Press Menu the Right Select key Press the A or V key to select Add FAX Number Press the OK key Use the numeric keys to enter a Permit FAX number Up to 20 digits can be entered NOTE Press the Address Recall Pause key to insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete all entered digits and return to the default screen press the Reset key Press the OK key When registering other Permit FAX numbers repeat steps 4 to 8 Follow steps 1 to 4 of Registering Permit FAX No on page 6 29 Press the A or V key to select the Permit FAX No to be changed or deleted Press Menu the Right Select
32. and press the OK key 4 35 FAX Operation Advanced Changing Sub Address Box Deleting Sub Address Box Follow steps 1 to 4 of Registering a Sub Address Box on page 4 35 Select the box to be changed and press the OK key Press the lt or gt key to move the item to be changed and press Edit or Change the Right Select key Use the numeric keys to edit the item Repeat the step 3 and 4 for the other items NOTE When User Login authentication is enabled User setting menu and Permission menu appear Follow the steps to change the user name 1 Press the A or V key to select Local User Network User or None 2 When selecting Local User press the A or V key to select user name form the Local User List When selecting Network User use the numeric keys to enter the login user name 3 Press the OK key Follow the steps to change the permission of the subaddress box 1 Press the A or V key to select Shared or Private 2 Press the OK key Follow the steps to change the setting of the deletion after printing the originals 1 Press the A or V key to select On or Off in Del afterPrint menu 2 Press the OK key Follow steps 1 to 4 of Registering a Sub Address Box on page 4 35 Select the box to be deleted 4 36 FAX Operation Advanced Printing Originals from a Sub Address Box Press Menu the Right Select key Press the A or V key to select Delet
33. dialing directly using the numeric keys NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address communication 1 Register the encryption key you have arranged with the receiving system Refer to Registering an Encryption Key on page 6 22 When an encryption key has already been registered go to the next step 2 Press the FAX key Place the originals Use the numeric keys to enter the FAX number of FAX No Entry A OK the other party and press Detail the Right 01234567898 Select key NOTE When encrypted transmission has been set to Chain Detail a destination in the Address Book or One touch keys you can use the destination 5 Press the lt or gt key to select Encrypted TX FAX Detail 0 Encrypted TX 2 4 OFF Change 6 Press Change the Right Select key 7 Press the A or V key to select On Encryption pata OK O oft 8 Press the OK key 6 24 Setup and Registration 9 Press the A or V key to select the desired Encryption Key m encryption key number 02 Key 02 Key 03 10 Press the OK key 11 Press the A or V key to select On or Off Encryption Box paid OK ol Oft aa NOTE When the machine receives originals the encryption box is not used 12
34. ey i Fe icien Pat a Rec pion DateTime ene tee eee tee eee ner ene seer ONnene tie terrae Chen nenen seer eee meer cree eee 6 18 2M ITReCopNO nanen EEEE n eee Pn eal eat Is Pee Prini cadens ttt e eel ad oe eai 6 20 BN i Wiicincananeacsnniacn enh aaeeneadnndeemeaann e Duplex Print Output ain accac ac sss nse wenesecescecissewansiocnesenesnseenimininctasacdueamasawamamecennvesenentie 6 27 Tansmission Fes OI cas csaccssautescoewinactanabeerdenndenieciuacipetbennbeniaededheptbeueenuediuasieen O2 Remot rea ccc tassios EE 6 Setup and Registration FAX TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond IMPORTANT e In order to use FAX TEL Auto Switch Reception it is necessary to connect a telephone set commercially available product to the machine e After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception FAX FAX Telephone When the other party has When the other party has When the other party is sent originals with sent originals with manual calling from a telephone automatic send send Receives incoming call witho
35. for polling transmission have been sent to the destination they are automatically deleted However if you set Delete TX File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 43 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 4 43 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Press the System Menu Counter key Press the A or V key to select Document Box Press the OK key Press the A or V key to select Polling Box Press the OK key Press the A or V key to select Delete TX File Press the OK key Press the A or V key to select On or Off oO ON Oo FPF QON Press the OK key Overwrite Setting Use the procedure below to overwrite the existing document if the same name is added to the new file To allow overwriting set this option to Allowed 1 Press the System Menu Counter key 2 Press the A or V key to select Document Box 4 43 FAX Operation Advanced Using Polling Transmission Press the OK key
36. in the following sequence Prepare a document using a PC networked to this machine v Forward the document data from the PC to this machine using the same operation as for printing v The machine sends the document data to another fax machine vy The other fax machine receives the data Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine sends a fax to this machine vy The machine receives the fax vy The machine sends the fax data to a networked PC using the memory forwarding function v The PC networked to this machine receives the data About Network FAX NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail or forwarding to another fax machine 7 3 About Network FAX Setup The following preparation is needed before using Network FAX Flow of Setup Connection to a PC Connect the machine to a PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Printing Forwarding Received Documents Memory Forwar
37. key 6 30 Setup and Registration 4 Changing Permit FAX No 1 Press the A or V key to select Detail Edit Menu Sma OK 01 Detail Edit Delete Add FAX Number 2 Press the OK key 3 Use the numeric keys to reenter the Permit FAX No Entry lt 0 FAX number Up to 20 digits can be entered 06676400018 A NOTE Press the Address Recall Pause key to insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete all entered digits and return to the default screen press the Reset key 4 Press the OK key Proceed to step 5 Deleting Permit FAX No 1 Press the A or V key to select Delete Menu paid OK Detail Edit Add FAX Number 2 Press the OK key 3 Press Yes the Left Select key This deletes Delete the Permit FAX number Are you sure 0667640001 Yes No 5 To change or delete other Permit FAX numbers repeat steps 2 to 4 6 31 Setup and Registration Registering Reject FAX No NOTE Up to 10 Reject FAX numbers can be registered TX RX Restrict m Permit No List Permit ID List Exit Reject No List m 10667643755 10120123456 Menu Menu Sma OK Detail Edit Delete FAX N
38. of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 space and and characters to enter a sub address of up to 20 digits When the machine receives originals the sub address is used as the forward requirement for memory forwarding Sub Address Password Use the numbers from 0 to 9 alphabets space and and characters to enter a sub address password of up to 20 digits When the machine receives originals a sub address password is not used Sub Address Transmission To use sub address transmission follow the steps below NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance For the setting method when the machine receives originals refer to Sub Address Box Function on page 4 35 1 Press the FAX key 2 Place the originals 4 32 FAX Operation Advanced Fax No Entry 01234567898 Chain Detail FAX Detail 0 Sub Address 1 4 1234567890123 SECC E Edit Sub Address 0 12345678901238 NOTE
39. printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed 4 52 FAX Operation Advanced Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a Login User Name and Login Password to use the machine 1 Ifthe screen below appears during the operations Login User Name 0 perform the following login operations Login Password Login 2 Press the A or V key to select Login User Name Press the OK key 4 Use the numeric keys to enter the login user name NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Press the OK key 5 6 Press the A or V key to select Login Password 7 Press the OK key 8 Use the numeric keys to enter the login password NOTE For details on character entry refer to Specifications Fax function on Appendix 6 9 Press the OK key 10 Check the login user name and password are correct and press Login the Right Select key 11 Perform the fax operation NOTE When the operation is completed press the Logout key 4 53 FAX Operation Advanced Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine NOTE When both user
40. program you want to delete is registered and hold it 2 seconds 2 Press the A or V key to select Delete Press the OK key Press Yes the Left Select key The program is deleted Using Program Dial 1 Press the Program key 2 Place the originals NOTE You can also use the program you have called up to change transmission requirements such as changing the other party 3 Press the Start key Transmission begins 4 41 FAX Operation Advanced NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 4 42 FAX Operation Advanced Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended
41. sub address password for reception Cannot output from a Sub Address Box Is the box password been set Enter the correct box password Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the recipient Cannot use sub address bulletin board communication Does the other party s fax machine have the same sort of sub address bulletin board communication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or sub address password correct If your entry is correct check with the recipient Troubleshooting 8 8 Appendix e Character Entry Method ccsscsiccsscsssasasssnsisicasnasspantennbinadasdumabastnaohassieuadenseanataas Appendix 2 e MenuiDiS Cennen DON Specifications Fax MN escsicnonance en e Appendix 6 e Received FAX Sizes and Paper Priority Inch Model Appendix 10 e Received FAX Sizes and Paper Priority Metric Model c eeee Appendix 11 e Eror Code List wa ciasationinenmaiqaaiaeaiaenicapasaanasaisaniaarniaitnens eae DENI 1 Appendix 1 Character Entry Method In character entry screens use the procedure below to enter characters Keys Used Use the followin
42. the OK key 6 13 Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax Part that is operated Status Job Cancel COPY Address Adress ConfiimiAdd ia le 2asc Boe Clear Tai O Ecosrs unctionmeruC OOOO ree O S receue die St a CO Stop O Tos Ban Iwa 5 oO Moon Or Hami Oona Coo Lv g Memory Attention OOOO uo Black amp White 1 Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select FAX Media Type Reception Sma OK ol FAX Media Type Rings Normal Rings TAD Exit 3 Press the OK key 4 Press the A or V key to select the desired paper FAX Media Type pai OK type If you do not specify any paper type select lo A11 Media Type All Media Type Plain Rough 5 Press the OK key Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette 1 Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select Orig Paper Set 3 Press the OK key 4 Press the A or V key to select Cassette 1 Set Cassette 2 Set or Cassette 3 Set 6 14 Setup and Registration NOTE Cassette 2 Set and Cassette 3 Set are shown when the optional paper feeder is installed
43. the cursor to the next entry position before entering it If you use cursor keys to move the cursor to an entry position apart from the end of the line and enter a character there spaces are automatically entered in between Entering Symbols x Press Text the Right Select key or on the Symbols gt numeric keys to display the Symbols screen Use te keys to select the symbol you want to enter d UL ESHE Cet 25K aara a a s w and then press the OK key POLE 1 E fa f Text Entry When Select Character Is Selected in Login Operation Settings In the login screen that appears when user management is enabled the character entry method may vary depending on the settings For the Login Operation refer to the machine s Operation Guide If a character palette appears on the screen use Login User Name gt cursor keys to select the desired character from Kyocerff the displayed characters and then press the OK key to enter it Babcde fghijklmnopgrst uvwxyZABCDEFGHIJKLMNO Next NOTE Numerals can be entered directly by pressing numeric keys Appendix 5 Specifications Fax function NOTE Specifications are subject to change without notice Item Description Type FS C2126MFP Compatibility G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less 33600 bps JBIG ITU T A4
44. 0x100dpi NOTE When the last transmission included multi Orig Img FAX Res address transmissions and computers and e mail destinations they are also displayed If necessary add or delete the receiving system 2 Press the Start key The transmission will start NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 Recall information is canceled in the following conditions e When you turn the power off e When you send a next fax new recall information is registered e When you log out 3 29 FAX Operation Basic 3 30 4 FAX Operation Advanced This chapter explains the method to effectively use FAX Broadcast rane Le ae ee eee nen er ee E 4 4 Sandoy PPC SES SION eiieeii aaa ete MRCS oe eee eerie ei res 4 7 CRAM Al aei EEEREN AEE EEEE ENEE ree Manual GEN onasan OE 4 10 Manual ReCSpUO inanin iniiai ee LE Remote Switch FU secs edeces asec Qscsrimewisistduceesmiesdaceubececsaceseidceictwincauareversuels 4 14 Sub Address BOX FUNCION sascsicicsasasenoidnsdeneideadnahis aaa ee Program Dial ercis E E E E E E E E renee 4 41 Account MaRAGEIMON cscce sais csdccssecec cecectectcsseesetccles ee ee ne E EE are 4 51 Other Convenient PUNCHONS esisiini niaaa GoD 4 1 FAX Operation Advanced Delayed Transmission When you
45. 1 chart Transmission Speed 33600 3 1200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Error Correction ECM Original Size Max width 8 33 64 216 mm Max length 14 1 64 356 mm Automatic Document Feed Max 50 sheets Scanner Resolution Horizontal x Vertical 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Fine 16 dot mm x 15 4 line mm Printing Resolution 600 x 600 dpi Gradations 256 shades Error diffusion One Touch Key 22 keys Multi Station Transmission Max 100 destinations Substitute Memory Reception 256 sheets or more when using ITU T A4 1 Image Memory Capacity 3 5 MB standard for incoming faxed originals Report Output Sent result report FAX RX result report Report for job canceled before sending Activity report Status page Appendix 6 Menu List The function keys on the message display and operation panel have the following menus Refer to this list as necessary when you operate the machine Click a page number below to jump to the setting procedure for that function Original Size page 4 44 page 4 55 Original Image page 4 44 FAX Resolution page 3 6 Orig Orientation page 4 44 page 4 55 Continuous Scan p
46. 4 FAX Operation Advanced Function Description File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Job Finish Notice Sends a notice by an e mail when a transmission is complete Density Adjusts the density used for scanning originals Duplex Select the type and binding of originals 9 Press the Start key The originals are scanned and stored in the Polling box 4 45 FAX Operation Advanced Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number If multiple contacts are specified they are dialed in sequence and originals are received from each contact NOTE By setting a group as the destination you can receive originals from up to 100 contacts in a single operation If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission Refer to Polling Transmission on page 4 43 Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Reception If the recipient s machine has a sub address bulletin board function you can use sub addressest to communicate
47. 9 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select FTP Encrypted TX Press the OK key 10 Press the A or V key to select On or Off 11 Press the OK key You can set whether the machine should print received originals when forwarding them 1 2 3 4 5 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key 4 23 FAX Operation Advanced Reception Sma OK Rings TAD Rings FAX TEL Exit Forward Settings Forward Settings gt Forward Time File Name Entry Exit File Name Registration 10 11 Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Print Press the OK key Press the A or V key to select On or Off Press the OK key You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number Reception Sma OK Rings TAD Rings FAX TEL Forward Settings Exit ao a fF WO N Press the System Menu Counter key Press the A or V key to select FAX
48. AX Number number to be registered Up to 20 digits can be E A entered NOTE Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete all entered digits and return to the default screen press the Reset key 9 Press the OK key Local FAX ID Entry 10 Press the A or V key to select Local FAX ID 11 Press the OK key 12 Use the numeric keys to enter the local FAX ID Local Fax ID ara OK number in 4 digits 0000 9999 13 Press the OK key 2 5 Preparation Before Use Date and Time Entry Register the date and time of the machine s built in clock Because the FAX delayed transmission is conducted based on the time registered here be sure to register the correct date and time IMPORTANT Correct the time displayed on the operation panel regularly The time displayed may deviate from the current time due to errors Login User Name m Login Password Login J Date Setting paid OK 01 Date Time Date Format Time Zone Exit Time Zone bmg OK o 12 00 Internati 11 00 Midway 10 00 Hawaii N O a A Q 11 12 Press the System Menu Counter key Press the A or V key to select Common Settings Press the OK key Press the A or V key to select Date Setting Press the OK key A login scr
49. C C ry Attention Ends operation logs out on the Administration screen Numeric keys Enter numbers and symbols Returns the Message Display to the previous screen Used to register or recall programs Lights or blinks when an error occurs Cancels the printing job in progress Starts sending operations and processing for setting operations Part Names and Functions Machine This chapter explains the names of parts of the fax device For the parts required when functions other than FAX are used refer to the machine s Operation Guide Operation panel Perform the fax operation with this panel Main power switch Set this switch to ON when performing the fax or copier operation The message display lights to enable operation MP Multi Purpose tray Set the paper in this tray when using a type of paper other than the cassette e g when using special paper LINE connector Connect the modular cord for the telephone line to this connector TEL connector When using a commercially available telephone set connect the modular cord to this connector IMPORTANT You cannot automatically receive a fax when the main power switch is turned off To put the machine to sleep press the Power key on the operation panel 1 4 Part Names and Functions Document Processor
50. FAX FS C2126MFP Status OK Jobs Document Box Advanced Receive AX on Oof Time Specification Oa Day Forward Activating Time Setting Activating Time 1 Mi 30 i 8 15 File Name doc Additional Information Job Number v Add Sender Information Before Additional Information Y The settings available on the Forward page are shown below Item Description All received faxes are forwarded Faxes are not forwarded Activating Time Setting Specifies whether a time is specified Activating Time Registers times when the specified requirements are enabled or disabled You can register any time between 00 00 and 23 59 File Name Sets the name of the file created when a fax is forwarded Additional Information Appends information such as the date time job number and destination address to the file name Add Sender Information Sets the position appended in the additional information The additional information consists of the local FAX number 4 27 FAX Operation Advanced Item Description To print the fax click Print The Print page is displayed Refer to Print Settings on page 4 28 Forward To select the forwarding destination click Forward The Forwarding page is displayed Refer to Forwarding Settings on page 4 29 After completing the settings click Submit to save the settings Print Settings FAX gt C
51. FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Forward Time Press the OK key 4 20 FAX Operation Advanced 10 Press the A or V key to select All day or Preset Forward Time lt 0 Time 0 A11l da Preset Time 11 Press the OK key Proceed to the next step if you selected Preset Time in step 10 12 Press the lt or gt key to move the cursor position and enter the hours and minutes of the start time 13 Press the OK key 14 Press the lt or gt key to move the cursor position and enter the hours and minutes of the end time 15 Press the OK key NOTE Enter the time on the 24 hours system File Format Setting for Each Requirement If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF or XPS as the file format Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key ao a fF WO N Press the A or V key to select Forward Settings Reception Sma OK Rings TAD Rings FAX TEL Exit 7 Press the OK key 4 21 FAX Operation Advanced Forward Settings 0m Forwarding Forward Dest File Format Exit
52. FAX OPERATION GUIDE FS C2126 MFP Ecosrs X KYOCERA Safety Conventions in This Guide Please read the Operation Guide before using the facsimile The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile The symbols and their meanings are indicated below Awarnine Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points Ax caution Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol AN General warning AN Warning of danger of electrical shock A Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Q Alert of required action Z Remove the power plug from the
53. In the Contents Index and Menu List the linked areas are not underlined Description of Operation Procedure In this Operation Guide the continuous operation of the keys on the message display is as follows Description in this Actual procedure Operation Guide Press FAX Press FAX Next of y Transmission Next of Basic and Press Next of Transmission then Change of TTI v Press Next of Basic v Press Change of TTI xiii xiv 1 Part Names and Functions This chapter explains the names of parts of the fax device For other parts refer to the machine s Operation Guide e Operation Panoel ESE E E EEEN A S een 1 2 a Ee E E A E ea A A T nee ae e 1 1 Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used refer to the machine s Operation Guide Displays the Address Book screen where you can add destinations Calls the previous destination Also used to enter a Displays the System Menu Counter pause when entering a FAX number menu screen Displays the Document Box screen Destinations can be checked and added Displays the Status Job Cancel screen Switches between on hook and off hook when Displays the manually sending a FAX Copy screen Message Display Check what is shown here while operating the machine Selects the menu displayed at the lower righ
54. OK key Move to the screen where you want to configure a setting Follow the procedure in the explanation of the setting 6 8 Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor Speaker Volume Volume of the built in speaker when the line is connected by pressing the On Hook key Monitor Volume Volume of the built in speaker when the line is connected without pressing the On Hook key such as in memory transmission Part that is operated Status Job Cancel COPY ress Address Confiem Add B Recall Pause Desti Le 2asc Boe Clear nation On Hook O O O Aleca Ecosis Function Menu aD O CD Reset 3 z h 2 FS C2126MFP aa men dow Sa Gw Send ax Full Color Tears Bw 9w Black amp White Haoa O Hsymos O pack OOO g Memory _ Attention E N 1 Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select Sound Common Settings m Language Default Screen Sound Exit Press the OK key Press the A or V key to select FAX Speaker or Sound pata oK FAX Monitor Buzzer FAX Monitor Exit Press the OK key Press the A or V key to select the desired volume FAX Speaker Kma ox of the speaker ol 0 Mute 1 Minimum 03 2 Medium 7 Press the OK key 6 9 Setup and Registration Prohibiti
55. X Operation Basic Automatic Send General transmission using the numeric keys is explained Switching to the Send Screen Part that is operated Program le 2ac 3 ver 5 T Ac 5w 6mo Document make Box send Oo D is Full Color f Jw Ba Gwa O 5 5 5 EERE E a E 7 7 Meson O Fsbo O Back aD gt E g Memory Attention 1 Press the FAX key Check that the basic send Ready to send screen is displayed 2010 05 25 12 30 NOTE Depending on the settings the Address Book Text Photo 200x100dpi screen may appear In this event press Reset to Orig Img FAX Res display the basic screen for sending In addition to fax you can include e mail transmission and or folder SMB FTP transmission in a single transmission job Multi Sending Press the Send key to select the destinations For details refer to Sending in the Operation Guide for the machine Selection of Transmission Method 2 There are two transmission methods memory transmission and direct transmission The default is memory transmission To select direct transmission use the following procedure 1 Press the Function Menu key 2 Press the A or V key to select FAX Direct Function Menu paid OK TX JobFinish Notice FAX Delayed TX FAX Direct TX Exit 3 Press the OK key 3 2 FAX Operation Basic 4 Pres
56. age 4 44 page 4 56 File Name Entry page 4 24 JobFinish Notice page 4 56 FAX Delayed TX page 4 2 FAX Direct TX page 3 2 page 4 7 FAX RX Polling page 4 46 Density page 3 7 L Duplex page 4 55 FAX Key Function Menu Key Send Job Status page 3 8 page 3 12 Scheduled Job page 3 13 page 4 3 Print Job Log page 5 3 Send Job Log page 5 3 Store Job Log page 5 3 FAX page 3 13 page 5 8 Status Job Cancel Key Document Box _ Sub Address Box page 4 37 page 4 38 page 4 39 page 4 39 Key L Polling Box page 4 48 Store File page 4 44 Appendix 7 Continued from previous page System Menu Report Report Print Counter Key Settings FAX Status Page page 5 10 Admin Rpt Set Outgoing FAX Rpt page 5 8 page 5 9 _Incoming FAX Rpt page 5 8 page 5 9 Result Rpt Set Send Result page 5 5 page 5 7 FAX RX Result page 5 6 page 5 11 JobFinish Notice page 4 56 Common Sound _ FAX Speaker page 6 9 FAX Monitor page 6 9 Orig Paper Set 7 Cassette 1 Set page 6 14 Cassette 2 Set page 6 14 Cassette 3 Set page 6 14 Date Setting Date Time page 2 6 t Time Zone page 2 6 Summer Time page 2 6 Timer Setting Unusable Time page 6 10 TX RX Common Encryption Key
57. al was stored 5 When you have finished checking the details press the OK key 4 50 FAX Operation Advanced Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting up to 21 users can be managed using Login User Name and Login Password In job accounting the status of fax use per account can be known for up to 20 accounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the machine s Operation Guide Description of User Accounting Item Description Registration of Register user access privileges Login User User Name and Login Password Enable Disable Enable User accounting User accounting NOTE For details refer to the machine s Operation Guide Description of Job Accounting Item Description Registration of Register Account Name and Account ID Up to Account 8 digits can be entered Enable Disable job Enable job accounting accounting FAX send Restricts the number of fax sheets that can be restriction sent You can prohibit the use of this sending function or cancel the sending restriction Counting of the You can reset the counting referring to the number of used number of fax sheets to be sent and the time sheets required for sending fax by all the accounts or by ac
58. ards NOTE You can send originals to up to 100 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission In addition to fax you can include e mail transmission and or folder SMB FTP transmission in a single transmission job Multi Sending Press the Send key to select the destinations For details refer to Sending in the Operation Guide for the machine Press the FAX key Place the originals Select the destination Enter the fax number 1 Use the numeric keys to enter the fax number NOTE When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press the OK key For details refer to Destination confirmation screen before transmission in the Operation Guide for the machine 2 Press the OK key You can enter the next fax number Select the destination from the Address Book 1 Press the Address Book key 2 Press the A or V key to select Address Book 3 Press the A or V key to select the desired destination 4 Press the OK key You can select the destination by pressing the Address Book key Select the destination from the One touch keys Press all the One touch keys to which necessary destinations are registered 4 4 FAX Operation
59. cel 5 Press Cancel the Left Select key Send Job Status gt m 0010 0667643333 0011 Broadcast 0017 40324256345 Cancel Menu 6 Press Yes the Left Select key Communication is canceled NOTE Canceling is also possible by pressing Menu the Right Select key then selecting Cancel Job and pressing the OK key 3 12 FAX Operation Basic Cancelling and Sending Delayed Transmissions Queued To cancel delayed transmissions that are queued or to send delayed transmissions immediately rather than waiting for the specified time use the procedure below Status 1 Press the Status Job Cancel key Job Cancel eC 2 Press the A or V key to select Scheduled Job Press the OK key 4 Press the A or V key to select the job you want to cancel Or select the job you want to send immediately 5 Press Menu the Right Select key Scheduled Job paid OK 0011 Broadcast 0017 0324256345 0018 80756545865 Cancel Menu 6 Press the A or V key to select Cancel Job Or select Start Now to send the job immediately 7 Press the OK key 8 Press Yes the Left Select key Communication is canceled Or communication starts if sending the job immediately Cancelling Direct Transmission During direct transmission to cancel communication during transmission press the Stop key on the operation panel The originals that have been scann
60. ception 3 9 6 17 FAX Box Function FAX Box List 4 40 Renaming Files 4 39 FAX Country Code 6 6 FAX Job History 5 3 Job Log Screen 5 3 FAX Answering Machine Auto Switch Reception 6 4 6 17 FAX TEL Auto Switch Reception 6 2 6 17 Index 1 Indicators 8 2 Installation Precautions v Interrupt Send 4 7 J Job Accounting 4 51 Communication Form Subject to Job Accounting 4 52 Contents 4 51 Limit 4 52 Login 4 54 L Local FAX Information 2 5 Local FAX Name 2 4 M Machine Names 1 4 Manual Reception 4 12 6 17 Manual Send 4 10 Media Type for Print Output 6 14 Memory Reception 3 11 8 6 Memory Transmission 3 3 Cancel 3 12 Menu List Appendix 7 N Network FAX 7 1 Flow of Receiving 7 2 Flow of Sending 7 2 Online Manual 7 1 7 4 Setup 7 4 No Print Output 8 6 O One touch Keys 3 26 Change Delete 3 28 Registering a New Destination 3 26 Select Destination 3 27 Operation Panel 1 2 Original 1 sided 2 sided Selection 4 55 Original Orientation 4 55 Original Size Selection 4 55 P Part Names and Functions 1 1 PBX 6 39 Permit Fax No Change Deletion 6 30 Registration 6 29 Permit ID No Change Deletion 6 35 Registration 6 34 Placing Originals 3 4 Polling Communication 4 43 Checking 4 50 Deleting Originals in a Polling Box 4 49 Polling Reception 4 46 8 7 Polling Transmission 4 43 Printing from a Polling Box 4 48 Renaming Files 4 50 Precautions for Use v Precautions When Turning P
61. chine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted PBX Setting PSTN PBX setting Setting value Description Use when connecting this machine to a public switched telephone network default Use when connecting this machine to PBX Outside call number setting Set a number to access an outside line For the number contact the PBX administrator Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select FAX Call Set Press the OK key Press the A or V key to select Exchange Select Press the OK key Press the A or V key to select PBX Press the OK key Press the A or V key to select Dial No to PSTN Press the OK key ON Oa FPF WO ND 0 Use the numeric keys to enter the number to access the outside line 11 Press the OK key 12 Press Exit the Right Select key 2 8 3 FAX Operation Basic This chapter explains the following basic operations i ANOMAN SeN Beret emeniamen mary prc ey eeteisren stan aan e FAX Automatic Reception c cccccccsssssseeeees NE ee ene ee er ee e Cancelling Communication ere er ninae er os Using tie Address BOOK Aiea eee See 3 15 TE CSCI FS enient eA Ea A e Dialing the Same Receiving System Redial cscceseeeseeeeeeeeeeeeeeees seacesecatn sy 3 29 FA
62. count Print of Accounting You can print the printed and sent page numbers Report that have been counted by all the accounts NOTE For details refer to the machine s Operation Guide 4 51 FAX Operation Advanced Communication modes subject to job accounting Normal transmission Delayed transmission Broadcast transmission Sub address transmission Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Network FAX transmission Transmission from the document box Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations Normal transmission Delayed transmission Broadcast transmission Sub address transmission Output from Sub Address Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling transmission Network FAX transmission Transmission from the document box IMPORTANT You can use Make a call Checking FAX Job History and Communication Control Report Output functions without entering an Account ID or Administrator No When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is
63. ct Edit Destination 3 Press the OK key FAX Operation Basic Edit Destination 0 Address Book Print List Exit Address Book bmg OK amp Fiala amp Maury Menu Menu Kma OK Detail Edit Delete Add Address Exit Detail 0 Address Number 4 4 019 Edit Address Number itd OK 001 120 4 Press the A or V key to select Address Book Press the OK key Press Menu the Right Select key 7 Press the A or V key to select Add Address 8 Press the OK key 9 Press the A or V key to select Group 10 Press the OK key 11 Press the lt or gt key to select Address Number 12 Press Edit the Right Select key 13 Use the numeric keys to enter any address number between 001 and 120 NOTE An address number is an identification number for each destination You can select any available number out of 120 numbers 100 for individuals and 20 for groups 14 Press the OK key 3 20 FAX Operation Basic 15 Press the lt or gt key to select Group Name 16 Press Edit the Right Select key 17 Use the numeric keys to enter the group name to be displayed in the Address Book Up to 32 characters can be entered Detail 0 Group Name 1 4 Edit Group Name 0 GUI Sectionii ABC Text Detai
64. ction is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other To start fax reception by operation from the connected telephone set use the following operation NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine How to Register Remote Switch Dial Remote switch dial is set to 55 at the factory but you can change the dial number 1 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Remote SW Dial Press the OK key oOo N O oO RP WO N Use the numeric keys to enter the number to be newly registered 00 to 99 9 Press the OK key 4 14 FAX Operation Advanced Using the Remote Switch Dial To start fax reception by operation from the connected telephone set use the following operation 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number us
65. ction of Original Image Select Original Image Text Suitable for originals containing a mixture of text and Photo photos Text Sharply renders pencil text and fine lines Photo For enhanced copies of photographs for OCRT Image quality suitable for OCR software Applications converting images into text data t t When you send fax this is changed to Text 4 55 FAX Operation Advanced Continuous Scan When you cannot place multi page originals into the document processor at one time the multi page originals can be scanned in batches and sent as one job In this method originals are scanned until you press END Scan the Right Select key Job Finish Notice This function is used to inform when the transmission of e mail is completed 4 56 5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status Various Tools for Checking Transmission Results and Registration Status 5 2 e Checking FAX Job HiStory cccccsssccscssssssssessscsecsssessesssnsecsssesesacsssecesseseeaceesssesecseses DOO Printing Administrative Reports epee etc te aca ence ete 5 5 e Reporting FAX Receipt Result by E mail iiscsicsssssacscdssasisssesnsevinaapesatsoasannvevniaaseansesnoneatoed e Confirmation Screen of Destinations A EENE EEE A we CRETE EAEE 5 13 Checking Tra
66. d Settings Exit 7 Press the OK key 8 Press the A or V key to select Auto Normal RX Settings Smid OK o Auto Normal Auto FAX TEL Auto TAD 9 Press the OK key Reception Starts 1 When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Processing indicator blinks NOTE You can change the number of times the ringing tone rings Refer to Rings on page 6 16 To cancel the reception refer to Cancelling Transmission Disconnection of Communication on page 3 13 Reception Print 2 Received originals are output on the top tray with Sas the print side facing downward Up to 150 sheets RRN of plain paper 80 g m can be held on the top tray However the number of sheets varies with the condition of the paper to be used IMPORTANT When the number of sheets to be printed exceeds the number of sheets that can be held remove all the paper on the top tray FAX Operation Basic Memory Reception When the machine cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the receive
67. d originals supply paper or remove jammed paper NOTE For the Status screen refer to the machine s Operation Guide 3 11 FAX Operation Basic Cancelling Communication The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission and communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned During memory transmission to cancel scanning of Stop originals press the Stop key on the operation panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of originals use the following procedure NOTE If user management is set to On the administrator or the user who performs the memory transmission can be canceled the job You can cancel transmission by disconnecting the telephone line For details refer to Cancelling Transmission Disconnection of Communication on page 3 13 Status 1 Press the Status Job Cancel key Job Cancel eC 2 Press the A or V key to select Send Job Status Press the OK key Press the A or V key to select the job you want to can
68. d sending jobs exceeded Checkpoint Is the phone commercially available connected to the machine off the hook Corrective Action Hang up the handset The number of jobs has exceeded the limit set for delayed transmission Press the OK key The job is canceled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again Reference Page Add paper in cassette 1 3 or Add paper in MP tray Is the indicated cassette or MP tray out of paper Add paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press the OK key To use another paper source press Paper the Right Select key select the desired paper source and then press the OK key Is the type of printing paper specified The cassette for the specified paper type is not available Press Paper the Right Select key select another paper source and then press the OK key Is the cassette securely loaded Remove the cassette and reload it completely Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative Symptom Cannot send document Checkpoint Is the modular cord connected correctly Corrective Action Co
69. details refer to Confirmation Screen of Destinations on page 5 13 For operation of direct transmission refer to Selection of Transmission Method on page 3 2 To cancel transmission while waiting for interrupt send press the Stop key on the operation panel For details refer to Cancelling Communication on page 3 12 9 When the interrupt send is completed the canceled communication and standby transmission will automatically resume FAX Operation Advanced Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting a toll free number and an area code to a chain number you do not need to enter such numbers for each transmission NOTE You can use the chain number at the head of the fax number of the receiving system As an example when using 212 as the chain number Fax No 21208 Chain Entry 0 Detail kh WO N Press the FAX key Place the originals Enter 212 using the numeric keys Press Chain the Left Select key Enter the fax number to connect to the chain number Use the numeric keys to enter a fax number 1 212 is already entered and then enter the fax number NOTE When On is selected in Entry Check for New Destination a confirmation screen is displayed for the entered FAX number Re enter t
70. ding on page 4 16 Installing Software on the PC Install the dedicated software included in the supplied CD ROM on your PC required to use Network FAX For details refer to the Network FAX Driver Operation Guide contained in the included CD ROM Network FAX Driver Operation Guide The Network FAX Driver Operation Guide Online Manual is contained in the included CD ROM in PDF Portable Document Format The main contents include the following e Installing Network FAX Driver e Performing Network FAX Sending Specifying the Network FAX Transmission Settings e Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the CD ROM supplied with the machine into the CD ROM drive An explanation of the licensing agreement is displayed If you agree to the terms of the agreement click Accept The main menu screen then appears 2 Click Software Documentation and then Network FAX Driver The online manual appears NOTE Adobe Reader 8 0 or later needs to be installed to view the online manual 8 Troubleshooting This chapter explains how to deal with problems Error Messages a cad igi ee ens 1s hae 2 2 ene nee We ne a cere rc Rete eee Oe urea eer tenner 8 6 e Indicators During Sending Receiving Operation ccccccscceeesseceseeesteeesteesteeeseeess OF Troubleshooting Indicators During Sending Receiving Operation
71. e 5 When the deletion confirmation screen appears press Yes the Left Select key To print the originals that have been sent to a Sub Address Box use the following operation 1 Press the Document Box key 2 Press the A or V key to select Sub Address Box and press the OK key 3 Press the A or V key to select the Sub Address Box 4 Press Menu the Right Select key Press the A or V key to select Open and press the OK key NOTE You must enter a box password in the following situations e If user login is disabled e f user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 6 Press the A or V key to select the document from the list press Menu the Right Select key The selected original is indicated by a checkmark To cancel the selection press Select the Right Select key again 7 Selecting Two or More Originals Repeat steps 4 to 6 Selecting Cancelling All Originals 1 Press Menu the Left Select key 2 Press the A or V key to select Select All or Clear All 3 Press the OK key Selecting the Originals 1 Press Menu the Left Select key 2 Press the A or V key to select Search 4 37 FAX Operation Advanced 3 Press the OK key 4 Use the numeric keys to enter the desired original for which you want to search NOTE For details on character entry refer to Specifications Fax funct
72. e 6 6 FAX Call Set page 6 39 Remote Diag Set page 6 40 L Remote Diag ID page 6 40 Appendix 9 Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority Paper Size t Paper orientation is different from the received document The image is printed after being rotated 90 automatically tt Received Legal size document is reduced to match Letter size paper ae indicates print output on two sheets NOTE The abbreviations denote the following paper sizes ST Statement LT Letter LG Legal When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 14 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 10 Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority
73. e 95 A 1230 Wien Phone 43 1 86 3380 Fax 43 1 86 338 400 www kyoceramita at BELGIUM S A KYOCERA MITA Belgium N V Sint Martinusweg 199 201 BE 1930 Zaventem Phone 32 2 720 9270 Fax 32 2 720 8748 www kyoceramita be DENMARK KYOCERA MITA Denmark A S Ejby Industrivej 1 DK 2600 Glostrup Phone 45 70 22 3880 Fax 45 45 76 3850 www kyoceramita dk FINLAND KYOCERA MITA Finland OY Kirvesmiehenkatu 4 Fl 00880 Helsinki Phone 358 9 4780 5200 Fax 358 9 4780 5390 www kyoceramita fi FRANCE KYOCERA MITA France S A Parc les Algorithmes Saint Aubin FR 91194 Gif Sur Yvette Phone 33 1 6985 2600 Fax 33 16985 3409 www kyoceramita fr GERMANY KYOCERA MITA Deutschland GmbH Otto Hahn Str 12 D 40670 Meerbusch Germany Phone 49 2159 918 0 Fax 49 2159 918 100 www kyoceramita de ITALY KYOCERA MITA Italia S P A Via Verdi 89 91 l 20063 Cernusco sul Naviglio MI Phone 39 02 921 791 Fax 39 02 921 796 00 www kyoceramita it THE NETHERLANDS KYOCERA MITA Nederland B V Beechavenue 25 1119 RA Schiphol Rijk Phone 31 20 587 7200 Fax 31 20 587 7260 www kyoceramita nl NORWAY KYOCERA MITA Norge Olaf Helsetsvei 6 NO 0694 Oslo Phone 47 22 627 300 Fax 47 22 627 200 www kyoceramitanorge no PORTUGAL KYOCERA MITA Portugal LDA Rua do Centro Cultural 41 PT 1700 106 Lisboa Phone 351 21 843 6780 Fax 351 21 849 3312 www kyoceramita pt SOUTH AFRICA KYOCERA MITA South Af
74. e numeric keys to enter the encryption box number 4 digits Press the OK key 3 18 FAX Operation Basic 38 Use the lt or gt key to select TX Start Speed or FAX Detail lt 0 ECM and change settings as necessary and then TX Start Speed 3 4 press the OK key 33600bps Change Description TX Start Speed To change the transmission start speed press this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission To change the ECM communication setting press this key 39 Use the lt or gt key to check if each item was entered correctly 40 Press the OK key 41 Press the OK key again 42 Use the lt or gt key to check if the destination was set correctly 43 Press the OK key The destination is added to the Address Book Group Registration You can register several destinations that have been registered to be contacted as a unit This method is convenient because several destinations can be designated at one time Up to 20 groups can be registered NOTE Group registration requires destinations that have been registered as contact registration Perform the necessary contact registration in advance 1 Press the System Menu Counter key 2 Press the A or V key to sele
75. ect Register 11 Press the OK key 12 Selecting Forwarding Destination from Address Book 1 Press the A or V key to select Address Book Press the OK key Press the A or V key to select Address Book or Ext Address Book Press the OK key Press the A or V key to select the destination individual you want to register as a forwarding destination Entering Forwarding Destination Directly 1 Press the A or V key to select Address Entry Press the OK key Press the A or V key to select FAX E mail Folder SMB or Folder FTP Press the OK key Use the numeric keys to enter the address to be registered as a forwarding destination Up to 128 characters can be entered for e mail transmission up to 64 digits can be entered for fax transmission and up to 64 digits can be entered for file SMB FTP transmission 4 18 FAX Operation Advanced Changing and Deleting Registration Contents NOTE For details on character entry refer to Specifications Fax function on Appendix 6 If you select Folder SMB or Folder FTP enter the host name path login user name login password and encryption method of the forwarding destination 13 Press the OK key Use the procedure below to change or delete registration contents Rings TAD Rings FAX TEL Exit Reception Smid OK Forward Settings Forwarding File Format Exit
76. ed are ejected and the screen returns to the default screen for sending When originals remain in the document processor take them out Cancelling Transmission Disconnection of Communication When you cancel sending or receiving by disconnecting the telephone line during communication use the following procedure Status 1 Press the Status Job Cancel key Job Cancel 2 Press the A or V key to select FAX 3 Press the OK key FAX Operation Basic FAX Sending Line Of Elf Log Cancelling Polling Transmissions 4 Press Line Off the Left Select key 5 Press Yes the Left Select key This disconnects the line in communication To cancel a polling transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 4 49 3 14 FAX Operation Basic Using the Address Book You can select the FAX destination from the Address Book Part that is operated Confirm Add stinati Dest ion On Hook 3 z FS C2126MFP Full Color Black amp White l iD 20 21 22 K Shift Lock P OOOO Process tam lory Attention Program p Le 2asc 3oe Function ven gt gt Ac 5w Gino Tears Sw 9w Registering a New Destination Contact Registration fax Edit Destinati
77. een will appear Then enter the Login User Name and Login Password to log in Press Login the Right Select key The Date Setting menu appears Press the A or V key to select Time Zone Press the OK key Press the A or V key to select your region Press the OK key Press the A or V key to select Summer Time Preparation Before Use Summer Time bmg OK lol Offt 03 On Date Time pata OK Year Month Day 01 01 Time Zone Tokyo Date Time Said oK Hour Min Second 11E 45 50 Time Zone Tokyo NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear 13 Press the OK key 2 14 Press the A or V key to select On or Off 15 Press the OK key 16 Press the A or V key to select Date Time 17 Press the OK key 18 Press the lt or gt key to move the cursor position enter year month and day 19 Press the OK key 20 Press the lt or gt key to move the cursor position enter hours minutes and seconds 21 Press the OK key Connection to PBX Private Branch Exchange Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting NOTE Before connecting this machine to PBX it is recommended to contact the company that installed the PBX system to request connection of this ma
78. endix 12 for a description To print the sent receipt result report refer to Send Result Reports on page 5 5 and FAX RX Result Reports on page 5 6 You may also check error codes using the activity report Refer to Activity Report on page 5 8 Message Checkpoint Corrective Action Reiersiics Page Machine failure Turn the main power switch Call service off and on or unplug the power cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative Polling box limit exceeded Polling box capacity is used Job is canceled up with document data Press the OK key The job is canceled Try to perform the job again after printing or deleting the data in the polling box Job Accounting restriction The number of paper used Refer to the exceeded has exceeded the limit machine s preset by Job Accounting Operation No further operation is Guide possible Press the OK key The job is canceled Try to perform the job again after resetting the limit for paper use Job Accounting restriction Fax transmission is Refer to the exceeded prohibited by Job machine s Cannot scan Accounting No further Operation operation is possible Press Guide the OK key The job is canceled Check the setting for Job Accounting Troubleshooting Message The phone receiver is off the hook Hang Up Schedule
79. esures de s curit doivent tre prises pendant l utilisation de mat riel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes 1 Nepas utiliser l appareil pr s de l eau p ex pr s d une baignoire d un lavabo d un vier de cuisine d un bac a laver dans un sous sol humide ou pr s d une piscine 2 Eviter d utiliser le t l phone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la foudre 3 Nepas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pr s de la fuite Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertinents quant a l limination des piles CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this product is 0 4 CONDITIONS DE L IC CANADIENNE Le pr sent mat riel est conforme aux sp cifications techniques appl
80. g keys to enter characters N 3 4 5 6 7 Ecosrs FS C2126MFP 1 2 6 OK Key Clear Key Back Key Cursor Keys Numeric Keys Reset Key Right Select Key Press this key to finalize the entered character s Press this key to delete the character at the cursor position If the cursor is at the end of the line the character to the left of it is deleted Press this key to return to the screen from which you invoked the character entry screen Use these to select the entry position or select a character from the character list Use these keys to select the character you want to enter Press this key to cancel the character entry procedure and return to the standby screen Press this key to select the type of characters you want to enter When Text is displayed Appendix 2 Selecting Type of Characters To enter characters the following three types are available ABC To enter alphabets 123 To enter numerals Symbols To enter symbols In acharacter entry screen press Text the Right File name input Select key to select the type of characters you OsakaSD3 want to enter 123 Current character type Each time you press Text the Right Select key ABC the character type switches as follows ABC 123 Text Symbol ABC 123 Text Symbols lt m dul RSH O lt 5 POLE 1E f t Te
81. ginals with manual calling from a telephone automatic send send Receive fax originals from The answering machine plays the message informing the other party the other party that the user is absent automatically FAX Automatic Reception The answering machine records a message from the other party 4 4 lt When the other party starts sending originals the machine receives the originals being sent Setup and Registration Preparation Refer to Receiving Mode on page 6 17 to select Auto TAD 1 The connected telephone set makes ringing tone the set number of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 12 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals Setup and Registration FAX Country Code To use this menu consult your dealer or service representative 6 6 Setup and Registration Basic Operation Procedure To configure settings follow the procedure below to move to each set
82. have set a transmission start time this function automatically sends originals at the preset time You can use delayed transmission together with the broadcast transmission function etc The method for sending originals to one destination after setting the start time is explained here IMPORTANT If the current time is incorrect the communication cannot be performed correctly at the specified time If the indicated current time is incorrect adjust the time correctly In this case adjust the time For details refer to Date and Time Entry on page 2 6 NOTE You cannot select direct transmission Set the time from between 00 00 and 23 59 in one minute increments Together with standby transmission and interrupt send you can set up to 30 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 3 13 You can change destinations of a delayed transmission any time before the specified transmiss
83. he same FAX number and press the OK key For details refer to Destination confirmation screen before transmission in the Operation Guide for the machine 2 After entering all the destinations press the OK key Select fax number from the Address Book 1 Press the Address Book key 2 Press the A or V key to select Address Book and press the OK key FAX Operation Advanced NOTE If extended address book is not registered Address Book Selection screen is not displayed The list of destinations appears 3 Press the A or V key to select the desired destination 4 Press the OK key 212 is automatically added to the destination Select fax number from One touch key Select the destination from One touch keys The chain number 212 is automatically added to the destinations 6 Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 FAX Operation Advanced Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals Using after
84. hen originals are placed in the document processor After the telephone line has connected with the receiving system scanning of the originals placed in the document processor starts When multiple page originals are placed each page is scanned after the previous one is sent Direct Transmission When originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After the telephone line has connected with the receiving system the originals placed on the glass surface are scanned and sent NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been sent Every time one page is scanned you perform an operation to allow continued scanning 3 3 FAX Operation Basic Placing Originals Dial the Receiving System FAX No Entry 00 E Chain Detail FAX No Entry pic OK 01234567898 Chain Detail 3 Place the originals on the glass surface or in the document processor Refer to the machine s Operation Guide for placing originals Enter the fax number of the receiving system using the numeric keys NOTE When you press the numeric keys to enter numbers the screen changes to the entry screen for the fax number NOTE Up to 64 digits can be entered as the fax number of the receiving system Space
85. her party s machine is an our brand model but the specified sub address box was not registered on the other party s machine Check with the recipient U03600 The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect Check with the other party U03700 Sub address bulletin board reception was attempted but the other party s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes sub address boxes U04000 Specified sub address box is not registered in our brand recipient machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient U05200 Reception was canceled becau
86. icables d Industrie Canada L indice d quivalence de la sonnerie IES sert a indiquer le nombre maximal de terminaux qui peuvent tre raccord s a une interface t l phonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 Le IES CANADA pour ce produit est 0 4 vill C Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC 1999 5 EC and 2009 125 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio EN55022 Class B interference characteristics of information technology equipment Limits for harmonic currents emissions for EN61000 3 2 equipment input current lt 16A per phase Limitation of voltage fluctuations and flicker in low EN61000 3 3 voltage supply systems for equipment with rated current lt 16A Safety of information technology equipment EN60950 1 including electrical business equipment Terminal Equipment TE TBR 21 Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE exclud
87. ine connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01097 Communication error occurred during transmission Send again U01100 U01196 Communication error occurred during reception Ask the sender to resend U01400 Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system U01500 Communication error occurred during high speed transmission Send again U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again Appendix 12 Error Code U01700 U01720 Possible Cause Action Communication error occurred during high speed transmission Send again U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the
88. ing the dial button on the telephone set NOTE The remote switch dial is set to 55 at the factory 4 The telephone line switches to the machine and reception starts 4 15 FAX Operation Advanced Printing Forwarding Received Documents Memory Forwarding When you have received a fax you can forward the received image to other fax machines and computers or print the image Part that is operated Het ey Copy Address Ad jool Program Te 2u Boer 2 LID Card Copy Auto Color Ecosr Function Menu FS C2126MFP O O Epal bel Acu 5i 6mo 5 aona R amp 6 T 7 T T J Troas Srv 9ww unter Black amp White z JD be 9 Waan Ois fow SY ssoo amp ue 525 roces ory Atten ition Type of Forwarding Destination and Forwarding Requirements Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwarded to the specified destination Type of Forwarding Destination You can forward the document to other fax machines or Sub Address Boxes or for e mail transmission or folder SMB or FTP transmission External FAX External FAX SSS Telephone pra A a Network E mail transmission line Sey g ees Folder SMB transmission Folder FTP transmission Setting Forwarding Use the procedure below to set forwarding
89. ing TE supporting the voice telephony service in which network addressing if provided is by means of Dual Tone Multi Frequency DTMF signalling Technical regulations for terminal equipment This terminal equipment complies with e TBR21 e AN 01RO00 e AN 02R01 e ANO5RO01 e AN 06RO0 e AN 07RO01 e AN 09ROO e AN 10R00 e AN 11R00 e AN 12R00 e AN 16R00 e DE 03R00 e DE 04R00 e DE 05R00 AN for P AN for CH and N AN for D E GR P and N AN for D GR and P AN for D E P and N AN for D AN for D AN for P AN for E General Advisory Note National AN for D National AN for D National AN for D DE 08R00 DE 09R00 DE 12R00 DE 14R00 ES 01R01 GR 01R00 GR 03R00 GR 04R00 NO 01R00 NO 02R00 P 03R00 P 04R00 P 08ROO National AN for D National AN for D National AN for D National AN for D National AN for E National AN for GR National AN for GR National AN for GR National AN for N National AN for N National AN for P National AN for P National AN for P Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN in the following countries Austria mFrance Liechtenstein Slovakia mBelgium mGermany gLithuania Slovenia mBulgaria mGreece mLuxembourg Spain mCyprus BHungary mMalta mSweden mCzech Biceland mNorway Switzerland m Denmark Blreland mPoland The Netherlands Estonia Bitaly Portugal mUnited Kingdom F
90. ing the numeric keys and press Login the Right Select key 13 Press the OK key 6 10 Setup and Registration DRD Reception This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this fax and a telephone on the same line and you can still designate a different fax number for each of them As each number is given a different ring pattern the machine is able to differentiate between incoming calls If one of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception FAX Telephone If the other party has If the other party has dialed your fax number dialed your telephone number v w Telephone company WV NZ The fax machine will ring The fax machine will ring using the predetermined using the predetermined
91. inland Latvia mRomania xi Introduction About This Guide This guide consists of the following chapters Chapter 1 Part Names and Functions Explains the parts of the machine and keys on the operation panel Chapter 2 Preparation Before Use Explains the settings required before using fax Chapter 3 FAX Operation Basic Explains general usage of the fax function such as sending originals and receiving originals Chapter 4 FAX Operation Advanced Explains convenient fax functions such as setting the transmission time continuous sending of the same originals to multiple recipients and scheduling the next transmission Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals as well as forwarding saving and printing the received originals for each requirement Furthermore explains sub address communication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission Results and Registration Status Explains how to check the status of recent transmissions on the message display Also explains how to print administrative reports to check communication results and settings and registration status of the machine Chapter 6 Setup and Registration Explains various settings and registration pertaining to functions such a
92. ion on Appendix 6 5 Select the document from the list To select the document follow the step 6 NOTE From a Sub Address Box only printing is available Sending cannot be done 8 9 Press the OK key Press the A or V key to select Print The print starts Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box use the following operation 1 oo oN O A A 11 12 Follow steps 1 to 4 in Printing Originals from a Sub Address Box on page 4 37 Press the OK key Press the A or V key to select the document from the list press Select the Right Select key The selected original is indicated by a checkmark Press the OK key Press the A or V key to select Print Press the OK key Press the Function Menu key Press the A or V key to select Del afterPrint Press the OK key Press the A or V key to select On Press the OK key Press the Start key The original is deleted after printing 4 38 FAX Operation Advanced Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box 1 Follow steps 1 to 7 in Printing Originals from a Sub Address Box on page 4 37 2 Press the A or V key to select Delete and press the OK key 3 When the deletion confirmation screen appears press Yes the Left Select key The original is dele
93. ion time Refer to Checking Scheduled Job on page 4 3 Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communication cost NOTE You cannot send originals as a batch transmission in the case of direct transmission You cannot select destinations using a combination of direct entry and One touch keys In the case of broadcast transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the originals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving system the waiting originals are also sent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission Press the FAX key Place the originals Press the Function Menu key Press the A or V key to select FAX Delayed TX Press the OK key ao a fF O N Press the A or V key to select On FAX Operation Advanced Start Time bmg OK Hour Min ME 5 Current Time 11 45 Checking Schedu
94. iving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Transmission Press the OK key Press the A or V key to select TTI Press the OK key on O oa A OO N A Press the A or V key to select the desired location TTI pag OK for printing the information or Off if you don t want lol Offt to print it Outside Inside 9 Press the OK key Preparation Before Use Setting the TTI information Register the name local FAX name fax number and local FAX ID printed in the transmit terminal identification TTI area By registering the TTI data the receiver can easily find out where the FAX came from Part that is operated Address Address Confirm Add Book Recall Pause Destination On Hook oOo Oo Oo oO Docu cument ae 2 m 5 mn sedi O O OO ts EA 18 13 fa 70 nH 2 21 2 Local FAX Name Registration Auto Color Full Color Black amp White Ecoss FS C2126MFP Program 1e 2Zasc Boe LID Card Copy Function Menu
95. job status and if there are unneeded jobs cancel the jobs to free memory or wait until transmission reception of jobs being printed jobs on standby is finished Troubleshooting Symptom Cannot perform sub address transmission Checkpoint Is the recipient fax machine equipped with a sub address transmission feature Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine Corrective Action Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature If your entry is correct check with the recipient This machine does not use a sub address password for reception Reference Page Is free space available in the memory of the recipient fax machine Check with the recipient Cannot perform memory forwarding Is memory forwarding set to On Check the memory forwarding setting Cannot perform memory forwarding using a sub address Is the recipient fax machine equipped with a sub address transmission feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a
96. key Press the A or V key to select the desired Address Book pata OK destination amp Fiala amp Maury Menu 5 Press the OK key The selected destination is registered in the destination list Searching for a Destination You can search for a destination registered in the Address Book 1 Inthe basic screen for sending press the Address Book key 2 Press the A or V key to select Address Book 3 Press the OK key 4 Press Menu the Right Select key 5 Press the A or V key to select Search Name Menu paid OK Select Detail Search Name 6 Press the OK key 3 23 FAX Operation Basic mall Search Name Text 7 Use the numeric keys to enter the destination name for which you want to search NOTE For details on character entry refer to Specifications Fax function on Appendix 6 8 Changing Deleting Registration Contents Press the OK key The search result appears You can change or delete the contents of destinations contact or groups Address Book paid OK amp Fiala amp Maury Menu 1 ao oa fF WwW N Press the System Menu Counter key Press the A or V key to select Edit Destination Press the OK key Press the A or V key to select Address Book Press the OK key Press the A or V key to select the destination or group to edit Press Menu the Right Select key When edi
97. l Sita OK Group Member 3 4 30 Edit Group Member pata OK MMorgan Morgan Sally Menu NOTE For details on character entry refer to Specifications Fax function on Appendix 6 18 Press the OK key 19 Press the lt or gt key to select Group Member 20 Press Edit the Right Select key 21 Press Menu the Right Select key 22 Press the A or V key to select Add Member 23 Press the OK key 24 Press the A or V key to select the destination individual you want to register to the group NOTE You can search for a destination by destination name 25 Press the OK key 26 Press Menu the Right Select key 27 Press the A or V key to select Select 3 21 FAX Operation Basic 28 29 30 31 32 Press the OK key To add more destinations repeat steps 21 to 28 Press the Back key Use the lt or gt key to check if the group was set correctly Press the OK key The group is added to the Address Book 3 22 FAX Operation Basic Selecting a Destination from the Address Book Select a destination registered in the Address Book 1 Inthe basic screen for sending press the Address Ready to send Book key 2010 01 01 12 30 Text Photo 200x100dpi Orig Img FAX Res 2 Press the A or V key to select Address Book Select Addr Book m HAddress Book Ext Address Book Exit Press the OK
98. layed for the entered FAX number Re enter the same FAX number and press the OK key For details refer to Destination confirmation screen before transmission in the Operation Guide for the machine 3 Press the Start key The operations for reception begin NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 Use this procedure to print an original stored in a Polling box Polling Box pata OK Store File FAmaury s data m A Common o Menu Select 1 Press the Document Box key 2 Pressthe A or V key to select Polling Box 3 Press the OK key 4 Press the A or V key to select the desired original 4 48 FAX Operation Advanced 5 7 8 9 Press Select the Right Select key The selected original is indicated by a checkmark To cancel the selection press Select the Right Select key again Selecting Two or More Originals Repeat steps 4 to 5 Selecting Cancelling All Originals 1 Press Menu the Left Select key 2 Press the A or V key to select Select All or Clear All 3 Press the OK key Selecting the Originals Press Menu the Left Select key Press the A or V key to select Search Press the OK key Use the numeric keys to enter the desired original for which you want to search kh OO N
99. led Job You can check the details of a scheduled job Press the OK key Press the lt or gt key to move the cursor position and enter hours and minutes Press the OK key Set the destination and press the Start key Originals are scanned and transmission begins at the preset time NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 NOTE For cancelling memory transmission or sending a scheduled job immediately refer to Cancelling Memory Transmission during communication on page 3 12 Scheduled Job paid OK 0017 0324256345 0018 f 0756545865 Cancel Menu 1 2 3 4 O Oo N O Press the Status Job Cancel key Press the A or V key to select Scheduled Job Press the OK key Press the A or V key to select the job you want to check Press Menu the Right Select key Press the A or V key to select Detail Press the OK key Press the lt or gt key to check the details of the job Press the OK key FAX Operation Advanced Broadcast Transmission This function allows you to send the same originals to several destinations in one operation The machine stores memorizes originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterw
100. leting registration contents 1 Press the A or V key to select Delete Press the OK key Press Yes the Left Select key This deletes the content registered to the One touch key 5 Press Exit the Right Select key 3 28 FAX Operation Basic Dialing the Same Receiving System Redial Redial is a function allowing you to dial the last entered number once again Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax No particular setting is required for automatic redial Because the machine redials repeatedly at a regular interval you do not need to worry even when the communication by the receiving system is prolonged NOTE When using direct transmission the machine does not automatically redial You can change the number of automatic redials from between 0 and 14 For details refer to Retry Times on page 6 13 You cannot send delayed transmission immediately while the machine is waiting for redial Manual Redial Recall Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press the Address Recall Pause key and you can call the receiving system you dialed on the destination list 1 Press the Address Recall Pause key The Ready to send receiving system you dialed is displayed on the Dest 1 destination list fs 0987654321 Text Photo 20
101. lt Result Rpt Set m FAX RX Result JobFinish Notice Exit Checking Transmission Results and Registration Status Send Result paid OK E mail Folder FAX Exit CancelBeforeSend lt M o OfFt On Activity Report 10 11 Press the OK key Press the A or V key to select CancelBeforeSend Press the OK key Press the A or V key to select Off not to print or On to print Press the OK key Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report Log paid OK Outgoing FAX Log Incoming FAX Log Outgoing FAX Rpt 1 a fF WO N Press the Status Job Cancel key Press the A or V key to select FAX Press the OK key Press Log the Right Select key Press the A or V key to select Outgoing FAX Rpt to print the sent fax report or Incoming FAX Rpt to print the received fax report Press Yes the Left Select key The report is printed Checking Transmission Results and Registration Status FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically
102. lt or gt key to select Sub Address If you do not use Sub Address proceed to step 28 23 Press Edit the Right Select key 24 Use the numeric keys to enter the sub address Up to 20 digits can be entered NOTE A sub address can be entered using numerals from 0 to 9 spaces and characters and 25 Press the OK key 26 Use the numeric keys to enter the sub address password Up to 20 digits can be entered NOTE A sub address password can be entered using numerals from 0 to 9 alphabets spaces and characters and 27 Press the OK key 3 17 FAX Operation Basic FAX Detail lt 0 Encrypted TX 2 4 Key 02 0000 Change Encryption lt 0 foy Oft 02 On Encryption Box paid OK fo Oft 02 On 28 29 30 31 32 33 Use the lt or gt key to select Encrypted TX If you do not use Encrypted TX proceed to step 38 Press Change the Right Select key Press the A or V key to select On Press the OK key Press the A or V key to select the desired encryption key number Press the OK key NOTE Register the encryption key in advance For details refer to Registering an Encryption Key on page 6 22 34 35 36 37 Press the A or V key to select On or Off Press the OK key Proceed to the next step or step 38 when On or Off is selected in step 34 respectively Use th
103. mputer connected to the network to specify the memory forwarding settings on this machine Refer to the machine s Operation Guide for information on the network settings Accessing COMMAND CENTER By http 192 168 48 21 Microsoft Internet Explorer File Edit View Favorites Tools Help KJ Back x 7 j 2 e P Search 7 Favorites Address B http 192 168 48 21 kyocera COMMAND CENTER Start Basic Printer Scanner Advanced 1 2 Open the web browser In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and COMMAND CENTER as well as the current status of the machine Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges have been enabled on COMMAND CENTER remember to enter the correct user name and password when trying to access the relevant screens Setting Administrator Password restricts general users access to pages other than the Start page For security purposes setting the Administrator password is highly recommended The default Administrator password is factory set as adminoo 4 26 FAX Operation Advanced Forward Settings FAX gt Common gt Forward gt General Specify the forward settings kyocera COMMAND CENTER Start Basic Printer Scanner era v FAX Common Forward
104. munication 8 7 Sub Address Communication 3 5 4 32 How to Conduct 4 32 Sub Address 4 32 Sub Address Password 4 32 T Telephone Line 2 2 Time 2 6 Transmission Restriction 6 28 Communication Establishing Requirements 6 28 Permit FAX No 6 29 Permit ID No 6 34 Prerequisites 6 28 Reception Rejection Requirements 6 29 Reception Restriction Setting 6 37 Reject FAX No 6 32 Send Restriction Setting 6 36 Unknown Number Reception 6 37 Troubleshooting 8 6 TX Start Speed 3 5 3 19 U Unusable Time 6 10 User Accounting 4 51 Contents 4 51 Login 4 53 V Volume Adjustment 6 9 Index 3 Index 4 MEMO QUALITY CERTIFICATE This machine has d all quality controls and linal inspectior ge PASSIONATE PEOPLE FROM ALL OVER THE WORLD Ea KYOCERA MITA EUROPE B V EUROPEAN HEADQUARTERS Bloemlaan 4 2132 NP Hoofddorp The Netherlands Phone 31 20 654 0000 Fax 31 20 653 1256 www kyoceramita europe com KYOCERA MITA Europe B V Amsterdam NL Zweigniederlassung Z rich Hohlstrasse 614 CH 8048 Z rich Phone 41 1 908 49 49 Fax 41 1908 49 50 www kyoceramita ch KYOCERA MITA SALES COMPANIES IN EMEA KYOCERA MITA INTERNATIONAL SALES Europe Middle East amp North Africa Bloemlaan 4 2132 NP Hoofddorp The Netherlands Phone 31 20 654 0000 Fax 31 20 653 1256 www kyoceramita europe com AUSTRIA KYOCERA MITA AUSTRIA GmbH Eduard Kittenberger Gass
105. n NOTE The default setting is 200 x 100 dpi Normal The higher the resolution the clearer the image However higher resolution also means longer send times Normally 400 x 400 dpi Ultra Fine is recommended The scan resolution should be equal to or higher than the fax resolution If the selected resolutions are not in this condition the machine automatically adjusts the resolution and changes the selection 1 Press the Function Menu key 2 Press the A or V key to select FAX Resolution 3 Press the OK key 4 Press the A or V key to select the desired resolution 5 Press the OK key FAX Operation Basic Selecting the Density Density paid OK Manual Manual bmg OK fo rigter 3 E Lighter 2 ElLighter 1 IMPORTANT elf you select a high resolution the image becomes clearer However the higher the resolution is the longer the send time is eWhen you send originals at a resolution of 200 x 400 dpi Super Fine or higher the fax machine on the receiving system needs to be capable of receiving the originals at such image quality When the receiving system does not have such capability originals are sent at an image quality of 200 x 200 dpi Fine Adjusting the density when scanning originals Manual 3 to 3 You can adjust the density using seven levels Auto The optimal density is chosen according to the density of the origi
106. n Basic FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes NOTE When you are receiving DRD service from a telephone company change the reception method to Auto DRD For details refer to DRD Reception on page 6 11 Part that is operated Status o Address Address Confrm add Job Cance COPY Book Recall Pause Destination On Hook O O oO en Ecosis Function Menu Color FS C2126MFP Docu ien nt Send Folger 2 ox E O stem Menu O D a O Jo O Back ing Attention le 4an Tears Yaon 2 asc bya 81w 0 a Reception Method This machine allows the following five reception methods Auto Normal Auto FAX TEL Refer to page 6 2 Auto TAD Refer to page 6 4 Auto DRD Refer to page 6 11 Manual Refer to page 4 12 Checking and Changing the Reception Method Boer Clear 6 nino Reset Iwz H smoot Program Status Press the System Menu Counter key Job Cancel Press the OK key Press the OK key Press the A or V key to select FAX Press the A or V key to select Reception FAX Operation Basic 6 Press the A or V key to select RX Settings Reception paid OK Rings FAX TEL Forwar
107. n Basic Using One touch Keys With One touch keys on the operation panel you can invoke the Address Book Part that is operated Addr Addr Confirm Add Book Recal Pause Destination On Hool le 2asc Boe Clear Tai O AAA A ionen O O O O O pest O roe 3 7 O U r a 4o 5x 6mo e Docume Send pagor ax OOO Stop O Logout e Tos 8w Iwe O z CC amp oO Wan Ons HEr back S65 W ition Registering a New One touch Key You can register the destination contact or group in the Address Book to a One touch key Up to 22 destinations can be registered 1 2 3 4 1 Press the One touch key that you want to register 12 4 15 13 14 5 nd hold it 2 seconds EESE SES i i l p e i r CJI CI C YL 2 Press the A or V key to select the number to Select Key No lt 0 which you want to register the destination Numbers 12 to 22 are the One touch key numbers No 12 when the Shift Lock key is pressed Exit Press the OK key 4 Press the A or V key to select the destination individual or group you want to register to the One touch key from the Address Book 5 Press the OK key The destination is added to the One touch key 3 26 FAX Operation Basic Selecting a Destination by One touch Key A 5 Q In the destination entry screen press the One touch key where
108. n Menu O O O O FS C2126MFP 4o 5 6mo Progam Ecard Cony f z F z Bocument Gang Eer 2 m 5 ox OOOO uor E rs z z q Tears 8v Oww Logout a E cu OOOO mame E a at ee 2 oO Yar Ou i Oona Cit Lv g Memory Attention Press the System Menu Counter key Press the A or V key to select FAX Press the OK key A OO N Press the A or V key to select Transmission FAX Said oK TX RX Common Reception Exit 5 Press the OK key Oo Press the A or V key to select FAX Dialing Transmission pata OK Mode Local FAX ID Local FAX Number FAX Dialing Mode Exit q 7 Press the OK key 8 Press the A or V key to select Tone DTMF FAX Dialing Mode 0M Pulse 10pps or Pulse 20pps according to the 0 1 Tone DTMF type of telephone line you are contracted with Pulse 10pps Pulse 20pps 9 Press the OK key Preparation Before Use Selection of Transmit Terminal Identification TTI The transmit terminal identification TTI is the information about the machine transmit terminal to be printed out on the fax on the receiving system The information includes transmission date and time the number of transmission pages the Local FAX Name and the Local FAX number ID This machine enables the user to select if the TTI is printed out on the fax on the rece
109. n is scheduled NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 5 When the communication is completed the scheduled transmission will begin FAX Operation Advanced Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the number of standby transmissions and delayed transmissions has already reached 30 you cannot use interrupt send Depending on the timing of the interruption you may not be able to interrupt transmission immediately on oo FR WO N Press the FAX key Load the originals to be sent using Interrupt Send Press the Function Menu key Press the A or V key to select FAX Direct TX Press the OK key Press the A or V key to select On Press the OK key Set the destination and press the Start key The panel display will switch to the standby screen and the transmission will start when transmission becomes possible NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For
110. nals 6 26 Setup and Registration Duplex Print Output When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data 1 2 3 4 5 Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select Duplex Printing Press the OK key Press the A or V key to select On or Off Press the OK key 6 27 Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance When the machine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually started the machine correctly conducts transmission that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected NOTE Before using transmission restriction be sure to read the following prerequi
111. nals Press the Function Menu key Press the A or V key to select Density Press the OK key Press the A or V key to select Auto or Manual Press the OK key Proceed to the next step if you selected Manual in step 4 Press the A or V key to select the desired density Press the OK key FAX Operation Basic Send Start 7 Press the Start key Transmission begins Start before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 13 NOTE When On is selected in Destination Check o S Checking the Send Status Status 1 Press the Status Job Cancel key Job Cancel 2 Press the A or V key to select Send Job Status 3 Press the OK key A list of send job statuses Send Job Status 0m appears 210667643333 amp 0011 MBroadcast 0017 0324256345 Cancel Menu Cancelling the Transmission 1 In the above screen for checking send jobs press the A or V key to select the job you want to cancel 2 Press Cancel the Left Select key Send Job Status em 0010 10667643333 0011 Broadcast 0017 40324256345 Cancel Menu 3 Press Yes the Left Select key This cancels the transmission NOTE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission 3 8 FAX Operatio
112. nd then press Menu the Right Select key Press the A or V key to select Register NOTE Refer to Character Entry Method on Appendix 2 for details on entering characters Press the OK key Use the numeric keys to enter the 16 digit encryption key Press the OK key Repeat steps 4 to 8 to register other encryption keys Confirming and Deleting Registration Contents of Encryption Key 1 Follow steps 1 to 7 of Registering an Encryption Key on page 6 22 6 22 Setup and Registration Encryption Key pata OK Key 02 Key 03 Menu Menu Kma oK Register Detail Delete Menu Sma OK Register Detail Delete Are you sure Key 01 Yes No Press the A or V key to select the encryption key that you want to confirm or delete Press Menu the Right Select key Confirming the encryption key 1 Press the A or V key to select Detail 2 Press the OK key Proceed to step 5 Deleting the encryption key 1 Press the A or V key to select Delete 2 Press the OK key 3 Press Yes the Left Select key This deletes the encryption key Repeat steps 2 to 4 to confirm or delete other encryption keys 6 23 Setup and Registration Operation at the Sending System When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when
113. ne Auto Switch Reception 0 0 00 c eee 6 4 FAX Country Cod s 2 3 etiiaea ne ee ete pe ees hoa ye EY eed pe ee eae a ee eae ae 6 6 Basic Operation Procedure 000 cece teeta 6 7 iii Volume Adjustment 2 60 6 ccc eee eee beeen eae 6 9 Prohibiting FAX Printing at Specified Times Unusable Time 6 10 DRD Reception Aa e aaa a ete eee ee 6 11 ROMY TIMOS eeka Sec ats Sees aaa ee Be A ek fee ee le ae bo ed pea eer ee 6 13 Media Type for Print Output 0 0 00002 ce eee ee 6 14 PINUS cee h ease cba atin este als ae A EENE E E tera cataract EEEE 6 16 Receiving Mode sa cest arrea a ra E a ene eee eens 6 17 Reception Date Time aan naa anaana 6 18 2in 1 Reception es sasa ithe wii ahs E a E E eee Pi ay we Da i eee 6 19 Print all at once Batch Print nnna anaana 6 20 ENCryplOn oscak foie bee pe dae yO bee ed ee Se wee es 6 21 Duplex Print Output lt o e pages Sea eee bee ea gaa ee cea a dud eee Sale a alee 6 27 Transmission Restriction 00000 cee eee 6 28 Connection to PBX Private Branch Exchange Europe only 2000 ee eae 6 39 Remote Diagnostics 0 0 2 rert id eee 6 40 7 About Network FAX What is Network FAX 0000 cece teeta 7 2 SOUP arias died ives athee Pee gaa ea eaa Pwd Pewee ea aed ees ae R 7 4 8 Troubleshooting Indicators During Sending Receiving Operation saaa aaaea 8 2 Precaution
114. ng FAX Printing at Specified Times Unusable Time This feature sets a time period during which the machine will not print received faxes Faxes received during this Unusable Time are printed when the setting is unlocked IMPORTANT When Unusable Time is set in addition to FAX printing all other operations are all prohibited during the unusable time period including printing of copy jobs printer jobs and received e mails printing and sending from USB Memory and Network FAX transmission _ Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select Timer Setting 3 Press the OK key If user management or account management is enabled the login screen will appear For the login procedure refer to Account Management on page 4 51 Press the A or V key to select Unusable Time Press the OK key Press the A or V key to select On Press the OK key on O on A Press the A or V key to enter the start time 9 Press the OK key 10 Press the A or V key to enter the end time 11 Press the OK key NOTE If the same time is set as the start time and end time you cannot use all day 12 Specify the code to temporarily cancel the unusable setting during unusable time Set a four digit Unlock Code using the numeric keys NOTE To use the machine temporarily during unusable time press Code the Right Select key in the Unusable Time message screen Then enter the Unlock code us
115. ng side has started transmission the machine starts receiving the originals Using the Telephone to Receive Use this method when you want to receive originals after talking to the person at the sending system 1 When there is an incoming call the telephone connected to the machine makes a ringing tone 4 12 FAX Operation Advanced On Hook Manual RX Lift the handset of the telephone Check if the telephone line has connected to the fax of the sending system When you hear the fax tone The sending system is on fax 1 Press the Status Job Cancel key 2 Press the On Hook key 3 Press ManualRX the Left Select key Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch Function on page 4 14 When you hear a voice from the receiving system The telephone line has connected to the telephone of the sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals When reception starts when the Processing indicator on the operation panel starts blinking return the handset to its original position 4 13 FAX Operation Advanced Remote Switch Function You can start fax reception by operation from the connected telephone set This fun
116. ngs 1 Press the System Menu Counter key Setup and Registration If user management or account management is enabled the login screen will appear For the login procedure refer to Account Management on page 4 51 Press the A or V key to select Fax Press the OK key Press the A or V key to select Transmission Reception TX RX Restrict or TX RX Common Configuring settings from Transmission e Retry Times page 6 73 Configuring settings from Reception e Media Type for Print Output page 6 74 e Rings page 6 16 e Receiving Mode page 6 17 e Reception Date Time page 6 78 e 2in 1 Reception page 6 19 e Print all at once Batch Print page 6 20 e Procedure for receiving an encrypted transmission page 6 25 e Duplex Print Output page 6 27 Configuring settings from TX RX Restrict e Transmission Restriction page 6 28 Registering changing and deleting Permit fax numbers page 6 29 page 6 30 Registering changing and deleting Reject fax numbers page 6 32 page 6 33 Transmission restriction settings page 6 36 Reception restriction settings page 6 37 Registering changing and deleting Permit ID numbers page 6 34 page 6 35 Checking and deleting the registered contents of an encryption key page 6 22 page 6 22 Unknown Number Reception page 6 37 Configuring settings from TX RX Common e Setting an encryption key for encrypted transmission page 6 22 Press the
117. nnect the modular cord correctly Reference Page Is Communication error displayed Remedy the cause of error and send again Appendix 12 Is TX transmission restriction activated Cancel the TX restriction 6 28 Cannot perform broadcast transmission Is free space available in the memory Check the job status and if there are unneeded jobs cancel the jobs to free memory or wait until transmission reception of jobs being printed jobs on standby is finished Cannot perform encrypted communication Are the registrations correct both at sender and recipient Double check the registrations both at sender and recipient Cannot use the remote switching function Is a pulse line used Some phones may transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check the registration Default 55 No print output after reception Is memory forwarding activated Check the forwarding destination Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the sender to retry Appendix 12 Is RX reception restriction activated Cancel the RX restriction 6 37 Cannot perform memory reception Is free space available in the memory Check the
118. nsmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools Display Contents to PR Reference Location Check Tong er Sneek Page FAX job Display History of latest Any time 5 3 history check 16 send and receipt results stored Send result Report Latest send or Automatic printout 5 5 report printing receipt result after every sending 5 6 Receiptresult or receiving report operation No Print Output or Error Only is also optionally available Activity report Report Latest 50 sendor Any time and 5 8 printing receipt results automatic printout after every 50 sending receiving Status page Report Registration Any time 5 10 printing status of Local FAX Number Local FAX Name fax line setting etc Reporting of PC Fax receipt Fax reception is 5 11 FAX receipt reported by e mail result by E mail Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 16 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled 16 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Displaying Job Log Screen 1 Press the Status Job Cancel key 2 Pres
119. o Entry 0 1 Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select Reject No List Press the OK key 4 Press Men the Right Select key 5 Press the A or V key to select Add FAX Number 6 Press the OK key 7 Use the numeric keys to enter a Reject FAX number Up to 20 digits can be entered NOTE Press the Address Recall Pause key to insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete all entered digits and return to the default screen press the Reset key 8 Press the OK key 9 To register other Reject FAX numbers repeat steps 4 to 8 6 32 Setup and Registration Changing and Deleting Reject FAX No 1 Follow steps 1 to 7 of Registering Reject FAX No on page 6 32 R 2 Pressthe A or V key to select the Reject FAX No Reject No List 0m to be changed or deleted lt 0667640001 0667643755 0120123456 Menu Press Menu the Right Select key 4 Changing Reject FAX No 1 Press the A or V key to select Detail Edit GE Menu Sma OK Detail Edit Delete Add FAX Number 2 Press the OK key 3 Use the numeric keys to reenter the Reject FAX No Entry lt 0 FAX number Up to 20 digits can be entered 06676400018 A NOTE Press the Address Recall Pause key t
120. o insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete all entered digits and return to the default screen press the Reset key 4 Press the OK key Proceed to step 5 Deleting Reject FAX No 1 Press the A or V key to select Delete Menu pai OK Detail Edit Delete Add FAX Number 2 Press the OK key 6 33 Setup and Registration 3 Press Yes the Left Select key This deletes Delete the Reject FAX number Are you sure ifs 0667640001 Yes No 5 To change and delete other Reject FAX numbers repeat steps 2 to 4 Registering Permit ID No NOTE Up to 5 Permit ID numbers can be registered 1 Refer to Basic Operation Procedure on page 6 7 Ts 2 Press the A or V key to select Permit ID List TX RX Restrict lt m RX Restriction Permit No List Permit ID List Exit Press the OK key NN 4 Press Menu the Right Select key Permit ID List m LEDE 0007 Menu 5 Press the A or V key to select Add FAX ID Menu Sma OK Detail Edit Delete Add FAX ID 6 34 Setup and Registration 6 Press the OK key 7 Use the numeric keys to enter a Permit ID number Permit ID lt 0000 to 9999 0000 9999 NOTE Pres
121. o be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary vi 10 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to main
122. ommon gt Forward gt Print Use this page to specify the print settings kyocera COMMAND CENTER FS C2126MFP Start Basic Printer Scanner FAX Jobs Document Box Advanced ir v FAX Action Settings Print Defaults The settings available on the Print page are shown below C m rr ee Print Specifies whether faxes forwarded to this machine are printed After completing the settings click Submit to save the settings 4 28 FAX Operation Advanced Forwarding Settings FAX gt Common gt Forward gt Forward Use this page to select forwarding destinations kyocera COMMAND CENTER FS C2126MFP Status OK Start Basic Printer Scanner FAX Jobs Document Box Advanced FF ri D v FAX Action Settings Forward Defaults File Format TIFF eae Subject Additional Information None oefauits oo O O Transmit FAX Restrictions Encryption Key O Destination Address Type g4 FAX The settings available on the Forward page are shown below Item Description File Format Choose either PDF or TIFF as the file format used for storing forwarded files FTP Encrypted TX Turn On to enable encryption for transmission Note the SSL protocol must also be turned on Subject Additional When a forwarding address is specified as destination Information Sender Name or Sender FAX No Address is appended at forwarding When None these will not be appended Page Sepa
123. on 0m 01 Address Book Print List Exit Address Book pag OK amp Fiala amp Maury Menu 1 2 3 4 You can register new destinations to the Address Book There are two registration methods contact registration and group registration for registering several contact registrations as a unit Up to 100 destinations can be registered Destination name fax number sub address communication encryption transmission start speed and ECM communication can be registered for each destination Press the System Menu Counter key Press the A or V key to select Edit Destination Press the OK key Press the A or V key to select Address Book Press the OK key Press Menu the Right Select key 3 15 FAX Operation Basic Press the A or V key to select Add Address Press the OK key Press the A or V key to select Contact Press the OK key Press the lt or gt key to select Address Number Press Edit the Right Select key Use the numeric keys to enter any address number between 001 and 120 NOTE An address number is an identification number for each destination You can select any available number out of 120 numbers 100 for individuals and 20 for groups Press the OK key Press the lt or gt key to select Contact Name Press Edit the Right Select key Use the n
124. or Off for attachment of the transmitted image With transmitted image Without transmitted image Send Result Report Send Result Report FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 5 11 Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Result Rpt Set a A QO N Press the OK key Checking Transmission Results and Registration Status 6 Press the A or V key to select FAX RX Result Result Rpt Set m Send Result 02 FAX RX Result JobFinish Notice Exit Press the OK key Press the A or V key to select Off not to print FAX RX Result paid OK On to print or Error SubAddress fol OfFt a Error SubAddress 9 Press the OK key FAX RX Result Report Completed Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent 1 Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Result Rpt Set Press the OK key ao a fF WwW N Press the A or V key to select Send Resu
125. outlet e Always connect the machine to an outlet with a ground 7 connection Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required lt Note gt Due to performance updating information in this Operation Guide is subject to change without notice Contents 1 Part Names and Functions Operation Panel was nueia ean pene pee ae eA pale eas ead Mate eae hee aes 1 2 MACHING scc2 35 teGae bnatd eee ace eed dopden es SRE aE a PRE ae EE wats ee Se T OR She EEE Ras 1 4 2 Preparation Before Use Selection of Telephone Line Inch version only 0 c eee eee ae 2 2 Selection of Transmit Terminal Identification TTI 0 2 0 eee 2 3 Setting the TTl information 0 0 0 tenes 2 4 Date and Time Entry sosck2 aeva tersar EErEE IORS ENEEIER EEE ETSER REESS a each ales 2 6 3 FAX Operation Basic Automatic Send eresse enea aaa wba ana ade baie ahd A 3 2 FAX Automatic Reception 0 000 eee eee 3 9 Cancelling Communication 0 0 eee eae 3 12 Using the Address Book 2 2 6 0 cece eee teens 3 15 Using One touch KeyS 2 0 65 2 c eb e be eee eee eee bee eee ede d oye seeded eed es 3 26 Dialing the Same Receiving System Redial 0 0 c cee eae 3 29 4 FAX Operation Advanced Delayed Transmission 066 00 e eee eee tee eee eee eee tenet eee A 4 2 Broadcast Transmis
126. ower OFF 8 3 Preparation Before Use 2 1 Printing Forwarding Received Documents Memory Forwarding 4 16 Changing and Deleting Registration Contents 4 19 Registering Forwarding Destination 4 17 Setting Forwarding 4 16 Printing Sending Received Faxes by Requirements Memory Forwarding 8 6 8 7 COMMAND CENTER 4 26 Type of Forwarding Destination 4 16 Program Dial 4 41 How to Change and Delete 4 41 How to Register 4 41 How to Use 4 41 R Received FAX Sizes and Paper Priority Appendix 10 Appendix 11 Receiving Mode 6 17 Reception Date Time 6 18 Redial 3 29 Changing Retry Times 6 13 Index 2 Reject Fax No Change Deletion 6 33 Registration 6 32 Remote Diagnostics 6 40 Remote Switch Function 4 14 8 6 How to Register 4 14 How to Use 4 15 Report Activity Report 5 8 FAX RX Result Reports 5 5 Report for Job Canceled before Sending 5 7 Send Result Reports 5 5 Status Page 5 10 Sub Address Box List 4 40 Resolution 3 6 Rings 6 16 S Safety Conventions i Selection of Transmit Terminal Identification TTI 2 3 Send Status 3 8 Setup and Registration Basic Operation Procedure 6 7 Specifications Appendix 6 Standby Transmission 4 6 Sub Address Box Function 4 35 Checking 4 39 Deleting Originals after Printing from a Sub Address Box 4 38 Deleting Originals from a Sub Address Box 4 39 How to Change 4 36 How to Delete 4 36 How to Register 4 35 Printing Originals from Sub Address Box 4 37 Sub Address Bulletin Board Com
127. page 6 22 _ Transmission TTI page 2 3 Local FAX Name page 2 3 Local FAX ID page 2 5 Local FAX Number page 2 5 _ FAX Dialing Mode page 2 2 L Retry Times page 6 13 FAX Media Type page 6 14 Rings Normal page 6 16 t Rings TAD page 6 16 _Rings FAX TEL page 6 16 L Forward Setting Forwarding page 4 16 _Forward Dest page 4 17 page 4 19 File Format page 4 21 I Subject Add Info page 4 22 FTP Encrypted TX page 4 23 Forward Time page 4 20 File Name Entry page 4 24 _Print page 4 23 L Reception Continued on next page Appendix 8 Continued from previous page FAX Reception RX Settings page 3 9 page 6 17 RX Date Time page 6 18 2 in 1 Printing page 6 19 Batch Print page 6 20 Remote SW Dial page 4 14 t Encryption RX page 6 21 Duplex Printing page 6 27 TX RX Restrict 7 TX Restriction page 6 36 RX Restriction page 6 37 Permit No List page 6 29 Permit ID List page 6 34 Reject No List page 6 32 _UnknownNumber RX page 6 37 _Document Sub Address Box page 4 35 page 4 37 page 4 40 Box L Polling Box Delete TX File page 4 43 __OverwriteSetting page 4 43 Edit Address Book page 3 15 Destination Print List page 3 25 Adjust Maint Service Setting FAX Country Code pag
128. r Rings FAX TEL Press the OK key Press the A or V key to enter the number of ringing times 5 Press the OK key 6 16 Setup and Registration Receiving Mode The following five receiving modes are available FAX Automatic Reception Auto Normal FAX TEL Auto Switch Reception Auto FAX TEL Refer to page 6 4 FAX Answering Machine Auto Switch Reception Auto TAD Refer to page 6 4 DRD Reception Auto DRD Refer to page 6 11 Manual Reception Manual Refer to page 4 12 Select the mode appropriate for the way the machine is used NOTE DRD reception mode is available for some countries Refer to Basic Operation Procedure on page 6 7 1 2 Press the A or V key to select RX Settings 3 Press the OK key 4 Press the A or V key to select the desired receiving mode 5 Press the OK key Proceed to the next step if you selected Auto DRD in step 4 6 Press the A or V key to select the DRD Pattern Pattern Description Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short 7 Press the OK key 6 17 Setup and Registration Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone
129. rate Choose whether pages are separated when faxes are forwarded to a computer 4 29 FAX Operation Advanced Item Description Forward Destination Settings Displays the registered destinations Click the checkboxes for the destinations to be enabled so that they are ticked To change a destination click the name of the destination to be changed The Forward Edit page is displayed Change the destination information and click Submit To delete a destination click the checkbox for the destination to be deleted so that it is ticked and then click Delete After completing the settings click Submit to save the settings Editing Destinations FAX gt Common gt Forward gt Forward gt Edit Use this page to edit destinations Kyocera COMMAND CENTER Start Basic Printer era Scanner FAX Jobs FS C2126MFP Status OK Document Box Advanced X FAX Action Settings Forward Edit Defaults Defaults Address Type FAX Number 04 Transmit Start Speed 33600bp ECM on Oor Sub Address Password Encryption Key No None Encryption Box Encryption Box No The settings available on the Forward Edit page are shown below Item Description Address Type Select the destination type E mail SMB FTP FAX 4 30 FAX Operation Advanced If you selected E mail as the destination type specify the settings below E mail
130. received due to the effects of noise on the telephone line during transmission To change the ECM communication setting press this key On Hook Press this key to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 10 Dialing methods without using the numeric keys e Using the Address Book Refer to page 3 15 e Using One touch Keys Refer to page 3 26 e Manual Redial Recall Refer to page 3 29 FAX Operation Basic Selecting the Resolution FAX Resolution bmg OK 01 200x100dpi Norm 200x200dpi Fine 200x400dpi S Fin Select the resolution suitable for sending originals 200 x 100 dpi Normal when sending originals with standard size characters Typical character size 10 5 point example Resolution Resolution 200 x 200 dpi Fine when sending originals with relatively small characters and thin lines Typical character size 8 point example Resolution Resolution 200 x 400 dpi Super Fine when sending originals with minute characters and lines Typical character size 6 point example resolution Resolution 400 x 400 dpi Ultra Fine when sending originals with minute characters and lines more finely Typical character size 6 point example resolution Resolutio
131. restriction follow the steps below TX RX Restrict 0m ol TX Restriction RX Restriction Permit No List Exit Refer to Basic Operation Procedure on page 6 7 Press the A or V key to select TX Restriction Press the OK key Press the A or V key to select sending restriction To not use the sending restriction select Off To restrict the other parties only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit Addr Book Press the OK key 6 36 Setup and Registration Setting Reception Restriction You can restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected To change the reception restriction follow the steps below 1 Refer to Basic Operation Procedure on page 6 7 2 Press the A or V key to select RX Restriction TX RX Restrict lt m TX Restriction Permit No List Exit Press the OK key Press the A or V key to select reception restriction To not use the reception restriction select Off To restrict the other parties only to the ones registered in Permit FAX
132. rica Pty Ltd 527 Kyalami Boulevard Kyalami Business Park ZA 1685 Midrand Phone 27 11 540 2600 Fax 27 11 466 3050 www kyoceramita co za SPAIN KYOCERA MITA Espana S A Avda Manacor No 2 ES 28290 Las Matas Madrid Phone 34 91 631 83 92 Fax 34 91 631 82 19 www kyoceramita es SWEDEN KYOCERA MITA Svenska AB Esbogatan 16B SE 164 75 Kista Phone 46 8 546 550 00 Fax 46 8 546 550 10 www kyoceramita se UNITED KINGDOM KYOCERA MITA UK Ltd 8 Beacontree Plaza Gillette Way Reading Berkshire RG2 OBS Phone 44 1189 311 500 Fax 44 1189 311 108 www kyoceramita co uk KYOCERA MITA WORLDWIDE JAPAN KYOCERA MITA Corporation Head Office 2 28 1 Chome Tamatsukuri Chuo ku Osaka 540 8585 Japan Phone 81 6 6764 3555 Fax 81 6 6764 3980 www kyoceramita com USA KYOCERA MITA America INC Head office 225 Sand Road P O Box 40008 Fairfield New Jersey 07004 0008 USA Phone 1 973 808 8444 Fax 1 973 882 6000 www kyoceramita com us KYOCERA CORPORATION JAPAN KYOCERA CORPORATION Corporate Headquarters 6 Takeda Tobadono cho Fushimi ku Kyoto 612 8501 Japan Phone 81 75 604 3500 Fax 81 75 604 3501 www kyocera co jp KYOCERA KSOCERA First Edition 2010 07 2KXKMENOOO
133. s When Turning Power OFF 00 0 c eee 8 3 Error MESSAGES aereas rE ERA wish we anes ge een tad atte Seg Brice agnse bea cade stedenpedanod gcneb as enwiass 8 4 TroubleShoOounG 2 2 ch hackles wea ad eat da she at viedo ded ie Pears bode ad ees 8 6 Appendix Character Entry Method 0 020 Appendix 2 Specifications Fax function 2000 tee Appendix 6 Mentul LiSt eaan seein ganei i e aaan Pb eA Re cals ORAM are aed Eee we Rae Appendix 7 Received FAX Sizes and Paper Priority Inch Model 2000 00 0 Appendix 10 Received FAX Sizes and Paper Priority Metric Model 0 000 Appendix 11 Error Code ist op cache aioe s sioi aE N E aa E E tea ata G dase Appendix 12 MAER orai eet CARO Sd de ISON SEHR eS RED he ceded ewe ead Index 1 Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine Please read the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below e Caution Labels e Toner Container and Waste Toner e Installation Precautions Box Replacement e Precautions for Use e Clearing Paper Jams Loading Paper Solving Malfunctions e Cleaning General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY
134. s adjusting the volume of the alarm sound Chapter 7 About Network FAX Explains how to use Network FAX functions Read the Network FAX Driver Operation Guide in the included CD ROM online manual as well Chapter 8 Troubleshooting Explains how to respond to error indications and trouble Appendix Explains character entry and the specifications of the machine xii Conventions in This Guide The following conventions are used depending on the nature of the description Convention Description Example Bold Indicates the operation panel Press the Start key keys or a computer screen Regular Indicates a selection item on the Select System Message Display Italic Indicates a message displayed Ready to copy is displayed on the Message Display Used to emphasize a key word For details refer to the machine s phrase or references to Operation Guide additional information Indicates supplemental information or operations for NOTE reference Important Indicates items that are required or prohibited so as to avoid IMPORTANT problems Caution Indicates what must be observed to prevent injury or i machine breakdown and how to CAUTION deal with it Underline A link function allows you to Refer to Contents jump to a related page Position the pointer over the underlined text until the pointer changes to a hand with appointing finger M Then click the text
135. s the A or V key to select On 5 Press the OK key Setting for Direct cia Description transmission Starts memory transmission After originals are scanned into memory the communication starts Starts direct transmission Dials the receiving system and after the communication has started originals are scanned NOTE In direct transmission you can designate only one destination for one transmission Memory Transmission When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed It is suitable for sending multiple page sheet originals Memory Transmission When originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals have been stored in memory the receiving system is dialed Direct Transmission W
136. s the A or V key to select Print Job Log to check reception results Send Job Log to check transmission results or Store Job Log to check results of storage in Sub Address Boxes Polling Boxes and USB memory Press the OK key MEF 0010 Baaaa Pause 0009 LJmaury s data 4 Press the A or V key to select the job you want to Print Job Status gt check Menu 5 Press the OK key 6 Press the lt or gt key to check the details of the job 7 Press the OK key Description of Detailed Information Screen Result Result is indicated OK Job ended properly Cancel Job was canceled Error Job ended improperly due to error Accepted Time Time when job was accepted End Time Time when job ended Job Name Job name Job Type Job type 5 3 Checking Transmission Results and Registration Status Item User Name Page and Copy Description User name Blank if no information is available Number of pages in the printing page and copies Original Pages Number of pages in the original Color B amp W Sender Info Color mode used during scanning Transmission information Destination Recipient The number of destinations is displayed Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or
137. s the Clear key to display the previous number Press the OK key To register other Permit ID numbers repeat steps 4 to 8 Changing and Deleting Permit ID No 1 Follow steps 1 to 7 of Registering Permit ID No on page 6 34 7 2 Pressthe A or V key to select the Permit ID No Permit ID List to be changed or deleted LED 0007 Menu Press Menu the Right Select key Changing Permit ID No 1 Press the A or V key to select Detail Edit Menu Sma OK Detail Edit Delete Add FAX ID 2 Press the OK key 3 Use the numeric keys to reenter a Permit ID Permit ID on OK number 0000 to 9999 0000 9999 NOTE Press the Clear key to display the previous number 4 Press the OK key Proceed to step 5 6 35 Setup and Registration Menu Sma OK Detail Edit Delete Add FAX ID Delete Are you sure lf0004 Yes Setting Send Restriction Deleting Permit ID No 1 Press the A or V key to select Delete 2 Press the OK key 3 Press Yes the Left Select key This deletes the Permit ID number To change and delete other Permit ID numbers repeat step 2 to 4 You can restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending
138. s will be automatically inserted if you use gt at the end of the row to advance the cursor before entering more characters Use lt or gt to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete all entered digits and return to the default screen press the Reset key Address Recall Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Make detailed settings for sending as necessary Press Detail the Right Select key to display the FAX Detail menu Press the lt or gt key to select Sub Address Encrypted TX TX Start Speed or ECM and change settings and then press the OK key FAX Operation Basic Sub Address Description To communicate using the sub address press this key For details refer to Sub Address Communication on page 4 32 Encrypted TX TX Start Speed To send faxes using encryption press this key For details refer to Encryption on page 6 21 If a communication error occurred press this key to change the TX Start Speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM error correction mode is a function to automatically resend an image that has not been correctly sent or
139. se communication requirements are not met due to the reception restriction set on this machine U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check with the recipient Appendix 14 Error Code Possible Cause Action U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19300 Transmission was stopped due to a data error occurring during transmission Send again Appendix 15 Appendix 16 Index Numerics 2 in 1 Reception 6 19 A About this Operation Guide v Account Management 4 51 Address Book 3 15 Change Deletion 3 24 Printing Address List 3 25 Registering a New
140. sion 0 000 cece teens 4 4 standby TranSMISSION ese rerna ei nae ey ee atk oe Pe ete eee Rae eae 4 6 Interrupt Send eevee es eth oad se Galen ee oR aed a Pe Rue EE ee ea Rie ee Re a 4 7 Chain Dial asics eepaesed Meeadegdet adeno eta ed aaae aa adie inaa hie htiaing Ate 4 8 Manual Send seser cae er arar PALA ER hg PAHO AEE Ae RGM ES EARN eed waaay 4 10 Manual Reception 000 a a a a a teens 4 12 Remote Switch Function o sssr raras a rrsan o to ERARE eee eee 4 14 Printing Forwarding Received Documents Memory Forwarding 00 00000 4 16 Sub Address Communication 0 0 eee eae 4 32 sub Address Box Function 2 20 002 cee eee bbe bebe bee bd bebe ee eee 4 35 Program Dial 3 road geead peed Peare ed Pld PE ka Pee SE eh ee eee Fes ae PEE Pins 4 41 Polling Communication e sesadean c eee 4 43 Account Management 000 eee ene tne 4 51 Other Convenient Functions 0006 ccc ete eee 4 55 5 Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job HISO oera hoe ene he eee Pe ee E eee eae 5 3 Printing Administrative Reports 0 0 0 eee eee 5 5 Reporting FAX Receipt Result by E mail 0 0 0 0 0 0 cee ee 5 11 Confirmation Screen of Destinations 0 0 0 00 eae 5 13 6 Setup and Registration FAX TEL Auto Switch Reception 0 000 cee tees 6 2 FAX Answering Machi
141. sites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate Communication Establishing Prerequisites Requirements Register Permitted FAX The recipient s Local FAX numbers or Permitted ID Number matches a Permitted numbers t Refer to Registering FAX No registered on the Permit FAX No on page 6 29 or machine Registering Permit ID No on The recipient s Local FAX ID page 6 34 matches a Permitted ID Send Send restriction settings are registered on the machine Restrictions specified in Permit Addr Book in Send Restrictions Refer to When the number was dialed using the Address Book or One Setting Send Restriction on_ touch keys the last 4 digits of page 6 36 the dialed number match the Register the Local FAX last 4 digits of the recipient s Numbers or Local FAX IDs of Local FAX Number Excludes other parties manual transmissions Register Permitted FAX The sender s Local FAX numbers or Permitted ID Number matches a Permitted numbers T Refer to FAX No registered on the Registering Permit FAX No on machine page 6 29 or Registering Permit The sender s Local FAX ID ID No on page 6 34 matches a Permitted ID Reception Reception restriction settings registered on the machine Restrictions are specified in Permit Addr A fax number that matches the Book in Reception Restrictions last 4 digits of the sender
142. ss the OK key 3 Press the A or V key to select Sub Address Box and press the OK key 4 Press the A or V key to select SubAddr Box List and press the OK key 5 When the printing confirmation screen appears press Yes the Left Select key The machine prints a list of the Sub Address Boxes Sub Address Box List KYOCERA MFP Firmware Version EE o gt 4 40 FAX Operation Advanced Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program After registration you can recall transmission requirements only by pressing the program number Also you can assign names to programs to make recalling programs easier and more convenient NOTE The copy function can be also registered to the program Up to 4 programs including copying and sending functions can be registered When user login has been enabled only the administrator can register Registering Programs 1 With transmission requirements to be registered are set press the Program key and hold it 2 seconds The program is registered to the key When you press a number where a program is already registered proceed to the next step 2 Press the A or V key to select Overwrite Press the OK key Press Yes the Left Select key The program is registered overwriting the previous one Deleting Registration Contents 1 Press the Program key where a
143. system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as they were before transmission decrypted by the receiving system and printed This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communication in order to encrypt and decrypt originals the sending and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Sending system Receiving system ABCDEF GHIJKLM NOPQR STUVWX Encrypt ce GHIJKLM ABCDEF 8S HH ARSH ABCDEF NOPQR gt GHIJKLM gt IA amp AL QAR gt GHIJKLM gt STUVWX NOPQR 2 K K NOPQR STUVWX P h P h STUVWX Scan originals Encryption Output originals Description of settings at sending and receiving systems Sending Receiving Reference
144. t in the Message Display Stats Address Address Confirm Add Job Cancel Copy Book Recall Pause Destination On Hook C e Auto Color Ecos1s 7 FS C2126MFP E mail 1 1 1 0 B Send o gt O O O Full Color A 6 7 8 1 1 1 System Menu C D 4 C J C Counter 10 11 FAX e 0 21 22 shi l ie Zc c as D Processing Memo Blinks while the Displays the FAX screen Used to call destinations Not used in fax mode machine is registered to the one touch key numbers 1 to 22 accessing the memory Also used to register and delete call destinations Blinks during printing and Displays the Send screen transmission reception Selects the menu displayed at the lower left in the Message Display Shifts to switch the one touch key numbers 1 to 11 and 12 to 22 Lamp is lit while shifted 12 to 22 1 2 Part Names and Functions Used to select a menu item move the cursor when Clears entered numbers and characters entering characters change a value etc Resets settings and displays the basic screen Selects the chosen item or finalizes the entered value Puts the machine to sleep or wakes it up Displays the function menu for FAX Lit when the machine s main power is on le 2 asc C G2 Acui 5 ik a ea 7 pars Suv iG k4 a A 0 ey F symbols C Back
145. t setting is On or Error SubAddress For details refer to FAX RX Result Reports on page 5 6 Fax receipt results are reported by e mail according to the settings of FAX RX Result Report If the FAX RX Result Report setting is On E mail notification is provided for every fax If the setting is Error SubAddress E mail notification is only provided when an error occurs or the received original is forwarded to Sub Address Boxes Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Result Rpt Set 1 2 3 4 5 Press the OK key 6 Press the A or V key to select FAX RX Result 7 Press the OK key 8 Press the A or V key to select On 9 Press the OK key 10 Press the A or V key to select E mail 11 Press the OK key 12 Selecting Destination from Address Book 1 Press the A or V key to select Address Book Press the OK key Press the A or V key to select the destination you want to register as the report destination 5 11 Checking Transmission Results and Registration Status Entering Destination Directly 1 Press the A or V key to select Address Entry Press the OK key Use the numeric keys to enter the address you want to register as the report destination Up to 128 digits can be entered NOTE For details on character entry refer to Character Entry Method on Appendix 2 13 Press the OK key
146. tain uninterrupted service If trouble is experienced with this equipment please contact the following company for repair and or warranty information KYOCERA MITA AMERICA INC 225 Sand Road Fairfield New Jersey 07004 0008 TEL 973 808 8444 If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment cannot be used on public coin service provided by the telephone company Connection to Party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or
147. tarts when the Processing indicator on the operation panel starts blinking return the handset to its original position 4 11 FAX Operation Advanced Manual Reception This method allows you to receive faxes by operating this machine after confirming that the telephone line has connected to the sending system Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system Part that is operated Program 7 Status Job Cancel COpy rert eri E e le 2 c Boe Clear Echos merna Gy as 2 z I F FS C2126MFP Document des 2 13 a4 35 4cu 5i wo Box end ax D C COC OO ilee OOO Stop x ra Z z A OOOO mams eoo a oO TE Teas Bw 9w NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Receiving Mode on page 6 17 Receiving after Confirming Connection to the Sending System You can receive originals after confirming by sound that the telephone line has connected to the sending system 1 When there is an incoming call the machine makes a ringing tone 2 Press the FAX key Press the On Hook key Press ManualRX the Left Select key On Hook Manual RX 5 After the sendi
148. ted Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a Sub Address Box You can also use this procedure to rename files 1 Follow steps 1 to 5 in Printing Originals from a Sub Address Box on page 4 37 2 Press the A or V key to select the document press Menu the Left Select key 3 Press the A or V key to select Detail Edit and press the OK key 4 Press the lt or gt key to move the item to be changed and press Edit the Right Select key The details for the selected original are displayed Item Description File Name File name of the original Press Edit to rename the file Number of Pages Number of pages in the original Resolution Resolution of the original Date and Time The date and time the original was forwarded 5 Use the numeric keys to edit the item Repeat the step 4 and 5 for the other items 4 39 FAX Operation Advanced Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu Counter key 2 Press the A or V key to select Document Box and pre
149. the destination is registered CD C CD C a 2 3 4 2 13 14 15 6 7 8 When recalling from One touch keys 12 to 22 press 6 17 18 19 10 11 the Shift Lock key to turn on the lamp next to the keys CO CO COCO and then press the One touch key where the 3 destination is registered 9 20 O shift Lock gt CO CVO 3 27 FAX Operation Basic Changing Deleting Registration Contents You can change the destination registered to a One touch key to another destination or delete the registration contents of the One touch key NOTE When changing the destination information in the Address Book the information registered to the One touch key is updated be 2 3 4 1 Press the One touch key that you want to change pS Z and hold it 2 seconds CO CI CO CLO 5 6 EA 8 20 21 22 O Shift Lock ae aa Lae 2 Press the A or V key to select the number you Select Key No pai OK want to edit No 1 No 12 Numbers 12 to 22 are the One touch key numbers when the Shift Lock key is pressed Exit Press the OK key When changing the destination to another destination 1 Press the A or V key to select Edit Press the OK key Press the A or V key to select the new destination individual or group Press the OK key Press Yes the Left Select key The destination is registered to the One touch key When de
150. the status of the functional setup Part that is operated le 2asc 3o Clear Eg 9 Function Menu OOOO O S Aca 5 6mo n OOO Oey 9900 Cosys a R FS C2126MFP Document ge Send tax 2 OQO OO u Sop O met Oe Tras Bw Soe canter Black amp White CO ep ep Start 6 bo gt Haoa O Homo o X bak Coo G Process tam lory Attention Auto Color Send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Result Rpt Set Press the OK key ao a A OO N Press the A or V key to select Send Result Result Rpt Set m FAX RX Result JobFinish Notice Exit Press the OK key Press the A or V key to select FAX Send Result paid OK E mail Folder CancelBeforeSend Exit 9 Press the OK key Checking Transmission Results and Registration Status 10 Press the A or V key to select Off not to print FAX paid OK On to print or Error Only foy Oft On Error Only 11 Press the OK key Proceed to the next step if you selected Error Only or On in step 10 12 Press the A or V key to select On
151. ting screen from the operation panel Part that is operated Status G o Address Address Confirm Add Job Cancel py Book Recall Pause Destination On Hook le 2ac 3o Clear O OoOoO0 O Aitotolsr Ecosis Function Menu Reset FS C2126MFP 4o 5 6mo Full Color f 2 3 rt Document Ear 3 14 15 sx Send FOO O Tears Srv wwz T 7 mn m CCC ine a T i son O Hss Oma OOO g Memory Attention To set Volume Adjustment page 6 9 Unusable Time page 6 10 or the cassette for printing received faxes page 6 14 1 Press the System Menu Counter key If user management or account management is enabled the login screen will appear For the login procedure refer to Account Management on page 4 51 2 Press the A or V key to select Common Settings Press the OK key 4 Move to the screen where you want to configure a setting Follow the procedure in the explanation of the setting To set Connection to PBX page 6 39 or Remote Diagnostics page 6 40 1 Press the System Menu Counter key If user management or account management is enabled the login screen will appear For the login procedure refer to Account Management on page 4 51 2 Press the A or V key to select Adjust Maint Press the OK key 4 Move to the screen where you want to configure a setting Follow the procedure in the explanation of the setting Other Setti
152. ting the destination of a contact registration 1 Press the A or V key to select Detail Edit Press the OK key Change the contents of the destination For details refer to steps 11 to 39 in Contact Registration fax When editing a group 1 Press the A or V key to select Detail Edit Press the OK key Change the contents of the group For details refer to steps 11 to 18 in Group Registration When adding more destinations to the group refer to steps 19 to 28 in Group Registration 3 24 FAX Operation Basic 9 When deleting the destination of a contact registration or group 1 Press the A or V key to select Delete Press the OK key Press Yes the Left Select key This deletes the selected destination or group Press the OK key 10 Press Yes the Left Select key The change or Printing Address List deletion of the registration contents is reflected on the Address Book You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations 1 ao a fF WO N N Press the System Menu Counter key Press the A or V key to select Edit Destination Press the OK key Press the A or V key to select Print List Press the OK key Press the A or V key to select FAX List Index or FAX List No Press the OK key Press Yes the Left Select key The list is printed 3 25 FAX Operatio
153. to Manual Reception on page 4 12 When the call is from a fax The machine starts receiving fax originals 6 3 Setup and Registration FAX Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine IMPORTANT When using FAX Answering Machine Auto Switch Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to Rings on page 6 16 Flow of reception FAX FAX Telephone When the other party has When the other party has When the other party is sent originals with sent ori
154. transmission speed and send again U01821 Communication error occurred during reception of high speed transmission Designated transmission speed may not be available for this machine Ask the sender to reduce the transmission speed and send again U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party Appendix 13 Error Code Possible Cause Action U03500 Sub address bulletin board reception was attempted and the ot
155. umeric keys to enter the destination name to be displayed in the Address Book Up to 32 characters can be entered 7 Menu bmg OK Detail Edit Delete Add Address Exit J 8 9 10 11 Detail lt 0 Address Number 7 7 053 Edit 12 13 Address Number aa OK 001 120 14 15 Detail 0 Contact Name 1 7 Edit 16 17 Contact Name 0 Sallyii A ABC NOTE For details on character entry refer to Text Specifications Fax function on Appendix 6 18 Press the OK key 3 16 FAX Operation Basic Detail 0 FAX Number 3 7 0667640000 Edit FAX No Entry 0 0667640000 A Detail FAX Detail 0 Sub Address 1 4 1234567890123 LEE TT Ere St Edit Sub Address 0 1234567890123 J 19 Press the lt or gt key to select FAX Number 20 Press Edit the Right Select key 21 Use the numeric keys to enter the destination FAX number Up to 32 digits can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Address Recall Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number 22 Press Detail the Right Select key and then use the
156. ut making ringing tone The other party is required to pay the phone line charge from this point v v ETa Makes ringing tone twice Only the other party can hear the ringing tone v v Ww Receive originals from the Makes ringing tone Both the other party and the other party automatically receiving machine can hear the ringing tone FAX Automatic Reception v SZ When you lift the handset of the connected telephone set you can talk to the other party After the end of the conversation you can receive the fax NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 12 Setup and Registration Preparation Refer to Receiving Mode on page 6 17 to select Auto FAX TEL 1 The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto Switch the connected telephone does not ring NOTE You can change the number of times the ringing tone rings Refer to Rings on page 6 16 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive the originals Refer
157. with that machine even if it is a third party machine Sub Address 3333 Aim External FAX IMPORTANT e The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission Check both the sending and receiving machines beforehand to ensure that they each have the required functionality e Ask the recipient for the sub address and password that are registered in the recipient s machine NOTE For more information on sub addresses refer to Sub Address Communication on page 4 32 For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 48 t On this machine the sub address and sub address password FAX Operation Advanced Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below Press the FAX key Press the Function Menu key Press the A or V key to select FAX RX Polling Press the OK key Press the A or V key to select On Press the OK key Nn Oo oOo FP WD N Select the destination NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input and Address Book or One touch keys selection When On is selected in Entry Check for
158. xt symbols entering characters you can directly display the Symbols screen Appendix 3 Entering Characters After selecting a character type use the procedure below to enter characters Entering Alphabets and Numerals Referring to the table below press the key corresponding to the character you want to enter until it is displayed Entry mode Alphabetic Symbol Available characters _1 1 0 Numeric 1 Alphabetic Symbol abcABC2 Numeric 2 Alphabetic Symbol defDEF3 Numeric 3 Alphabetic Symbol ghiGHI4 Numeric 4 Alphabetic Symbol jkIJKLS5 Numeric 5 Alphabetic Symbol mnoMNO6 Numeric 6 Alphabetic Symbol parsPQRS 7 Numeric 7 Alphabetic Symbol tuvTUV8 Numeric 8 Alphabetic Symbol N wxyzWxYZ9 Numeric 9 Alphabetic Symbol _ space 0 Numeric 0 Alphabetic Symbol Switch between upper lowercase Numeric or decimal point t Alphabetic Symbol Numeric t is entered when 123 is selected in the character type selection or is entered when only numerals are entered and no character type is selected Appendix 4 Characters associated with different keys can be entered consecutively To enter a character associated with the same key after another use cursor keys to move

KYOCERA FS-C2126MFP/KL3

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