Xerox Phaser 8560MFP
Contents
1. Phaser 8560MFP Letter size Color Multifunction Printer Xerox Phaser 8560MFP Multifunction Printer Evaluator Guide XefOX About this Guide This guide will introduce you to the Phaser 8560MFP multifunction printer MFP and aid you in your evaluation process Section 1 Introducing the Section 2 Evaluating Xerox Phaser 8560MFP Multifunction Systems 3 Overview 6 Overview 4 Phaser 8560MFP Configurations 7 Evaluate Productivity 10 Evaluate Installation 11 Evaluate Ease of Use and Management 13 Evaluate Reliability 14 Evaluate Versatility 15 Evaluate Security Capabilities 16 Evaluate Cost Control 2 Xerox Phaser 8560MFP Evaluator Guide Section 3 Inside a Solid Ink Printing System 17 Overview Section 4 Configurations Specifications Supplies and Options Support and Additional Information Sources 18 Configurations 19 Specifications Supplies and Options 20 Support and Additional Information Sources Section 1 Introducing the Xerox Phaser 8560MFP Overview The Phaser 8560MFP is a color multifunction printer that delivers tightly integrated features excellent color print quality and simple operation and administration Based on Xerox exclusive solid ink color printing technology the Phaser 8560MFP offers easy cartridge free ink loading without toner spills or empty cartridges to throw away The Phaser 8560MFP is a true multitasking MFP multiple features can be accessed simultaneously2. before long high Ink Stick taking the printer offline coverage print jobs to avoid interruptions w Ink Mel i ae Ink Low Sensors P O e More environmentally friendly less waste packag m se ces ing less waste ink by products Ww Xerox Phaser 8560MFP Evaluator Guide 1 7 Section 4 Configurations Specifications Supplies and Options Support and Additional Information Sources Configurations 8560MFP N 8560MFP D 8560MFP T 8560MFP X Speed Up to 30 ppm color 30 ppm black and white Duty Cycle 85 000 images month Paper Handling Tray 1 100 sheets Custom sizes 3 5 x 5 in to 8 5 x 14 in 76 x 127 mm to 216 x 356 mm Paper input Tray 2 525 sheets Selectable sizes 5 5 x 8 5 in to 8 5 x 14 in 140 x 216 mm to 216 x 356 mm Document handler Duplex Automatic Document Feeder 50 sheets Copy As fast as 15 seconds color 15 seconds black and white Resolution max 600 x 600 dpi Copy features Book copying Booklet creation Collation Covers Image Center Image shift N up Reduce Enlarge Repeat image Color Password Protection Print First page out time As fast as 6 seconds color Custom size pages Xerox Installer Intelligent Ready Booklet printing Smart Trays Remote Printing Job Accounting Printer Neighborhood Run Black Productivity kit Hard drive Personal Personal Saved Secure Proof Saved Print Print With Extended font form storage Collation Hard Drive Overwrite Scan Scan t
3. 95 Operating 10 to 80 Sound Power Levels Operating 54 dBA Standby 33 dBA Electrical 110 240 V 50 60 Hz Power Consumption Average 230 W Maximum 1 500 W ENERGY STAR qualified Phaser 8560MFP S configuration only Dimensions Phaser 8560MFP 20 9 x 26 2 x 24 4 in 532 x 665 x 620 mm weight 130 Ib 59 kg Width x Depth x Height Additional feeder 5 3 in 135 mm weight 16 lb 7 3 kg System Cart 19 7 x 27 x 14 2 in 500 x 670 x 360 mm Certification Certified to UL 60950 1 CSA 60950 1 03 1st Edition FCC Part 15 Class A Canada ICES 003 Class A Low Voltage Directive 73 23 EEC EN 60950 1 EMC Directive 89 336 EEC EN 55022 Class A EN 55024 RoHS Directive 2002 95 EC GOST Supplies Part Number Description Capacity Genuine Xerox Solid Ink Yellow 3 sticks 1 Average Continuous Composite CMY Yield in accordance with ISO IEC 24711 Yield will vary based on image area coverage and print mode 2 Declared Yield based on A4 letter size 20 lb 75 gsm pages Yield will vary based on media type size weight orientation and usage patterns Options Part Number Description 097503739 Scan to PC Desktop SE Small Business Edition Extended Service Agreements Part Number Description E85MFPSA Annual On Site Service Agreement E85MFPS3 2 years additional total of 3 years E85MFPS4 3 years additional total of 4 years Available for purchase during first 90 days of product ownership Xerox Phaser 856
4. Enlarge The interactive display also eases advanced feature programming including e Color Copy Password Protection Password based access to color copy features restricts color usage to authorized users e Cover Pages Pull specified media from a separate paper tray for specific pages in a copy job e Edge Erase Remove page edges to improve copy quality e Gutter Erase Improve quality of copied book pages by removing image of page binding e N Up Copying Copy multiple pages of a document onto one side of paper e Poster Copying Copy an image onto many sheets of paper up to 3 x 3 to create a poster size image e Watermarks Add watermarks to preserve security or define use of copied documents Scan Features The Phaser 8560MFP delivers overall scan performance that can meet the needs of your busy employees Up to 22 ppm scanning through the optional DADF with the ability to scan both sides of an original document in a single pass means the Phaser 8560MFP can process even large multi page scan jobs quickly A resolution of up to 600 x 600 dpi and settings for photos graphics mixed and text files mean you can choose the resolution you need to get your job done right You also have a choice of file formats for your scanned images including JPEG TIFF and PDF The Phaser 8560MFP offers a variety of scan destination options Choose from e Scan to PC Mac Scan files directly to your PC or Ma
5. and new jobs can be programmed even while pages are printing Multiple functions no waiting Spend less time creating and managing your documents and more time on your critical business activities The Phaser 8560MFP will improve your efficiency and productivity with an impressive array of time saving tools e Access the walk up copying scanning and faxing features of the Phaser 8560MFP when you need them even while other jobs are printing e Fast print speeds and a powerful controller deliver efficient job processing e Ease the chore of managing your hard copy documents by scanning them directly to your desktop network location or mailbox e Avoid interventions by configuring total paper capacity from 625 sheets up to 1 675 sheets Outstanding color Precise detail rich and vibrant colors excellent print quality the Phaser 8560MFP can help you create the materi als you need to get your business noticed e The Phaser 8560MFP supports a broad range of media which allows you to produce your short run color projects in house e Color intensive jobs print reliably and accurately with true Adobe PostScript 3 and Xerox color correction technology e Bright vibrant solid ink print quality delivers consistent prints day in and day out A snap to set up operate and share Intuitive to operate with easy to replace consumables the Phaser 8560MFP doesn t get in the way of your productivity e Wizard
6. based print and scan driver installation gets you up and running in minutes e Loading solid ink is as easy as loading a stapler e PrintingScout automated troubleshoot ing technology proactively alerts you if your print jobs are interrupted and tells you what action is required e Use Xerox CentreWare Internet Services Embedded Web Server to manage and configure the settings of your Phaser 8560MFP e Built in security features keep your confidential data safe Xerox Phaser 8560MFP Evaluator Guide 3 Section 1 Introducing the Xerox Phaser 8560MFP Phaser 8560MFP Configurations Phaser 8560MFP N Standard network printing copying network scanning faxing Print Features e Print Soeed Up to 30 ppm color and black and white e First Page Out Time As fast as 6 seconds color e Resolution Up to 2400 FinePoint e Page Description Language Adobe PostScript 3 PCL 5c emulation e Advanced Features Custom size pages Intelligent Ready PrintingScout Booklet printing N Up Personal Personal Saved Secure Proof Saved Print Collation and more Copy Features e Copy Speed Up to 22 ppm color and black and white e First Copy Out Time As fast as 15 seconds color and black and white e Resolution 600 x 600 dpi e Advanced Features Book copying Booklet creation Collation Covers Image Center Image Shift N Up Repeat Image and more 4 Xerox Phaser 8560MFP Eval
7. e Output Management Single point of management of office output from all output devices regardless of manufacturer e Image Capture and Workflow Cost efficient solutions for capturing managing retriev ing and distributing information into digital repositories Support Services e Technology Procurement amp Deployment A creative and flexible end to end print computer product acquisition solution using a single point of contact model while lowering the total cost of acquisition e Help Desk Services A broad range of enter prise services managed through a centralized single point of contact and delivered through an on site or off site model e End User Services Microsoft software implementation IT project consulting and customer education Access Managed Services e Student Patron Access Services Custom designed and implemented customer managed solutions for student and library patron print access management If you have any questions please contact your Xerox sales representative call 1 877 362 6567 or visit us on the web at www xerox com office GRA E em Xs For 8560MFP S An E O BARONE KA E SLo Lo o cira RN to ese only ac Bonjour Digital Color eotorsynee Adobe PostScript 3 Multifunction Device J ENERGY STAR CCD 035 2010 Xerox Corporation All rights reserved XEROX XEROX and Design Phaser PhaserSMART CentreWare PrintingScout
8. 0MFP Evaluator Guide 19 Section 4 Configurations Specifications Supplies and Options Support and Additional Information Sources Support and Additional Information Sources Unrivaled service and support Behind every Xerox product is a large network of customer support that s unrivaled in the industry and available when you need it Xerox service professionals use leading edge technolo gies to keep you up and running They re even linked to the engineers who designed your prod uct so you can be confident when you choose Xerox And Genuine Xerox supplies are always readily available Total satisfaction guaranteed The exclusive Xerox Total Satisfaction Guarantee recognized as unique in the indus try covers Phaser systems that have been con tinuously maintained by Xerox or its authorized representatives under a Xerox express warranty or Xerox maintenance agreement You decide when you re satisfied Xerox Office Services Support Asset Management Services e Asset Optimization and Tracking Process and tools to optimize an enterprise s office output infrastructure and reduce hard costs e Break Fix Management Single point of ownership and management for break fix service for all brands of office output devices e Supplies Management Process and tools to procure monitor and replenish all document related supplies proactively Questions Comments Problems Imaging and Output Management Services
9. 3 EEC e EMC Directive 89 336 EEC e EN 55024 e GOST Xerox Phaser 8560MFP Evaluator Guide 13 Section 2 Evaluating Multifunction Systems Evaluate Versatility Does the product have multiple configuration options to choose from to fit your environment Does the MFP feature the media support your business requires Can multiple functions be performed simultaneously Are third party solutions avail able to integrate the MFP into your business processes How the phaser 8560MFP exceeds the versatility requirement Configurations All four configurations of the Phaser 8560MFP multifunction printer come standard with the full complement of color and black and white MFP features network printing copying scanning and faxing The four configuration options enable you to right size the Phaser 8560MFP for your office choosing the right paper capacity and memory required to support your employees 14 Xerox Phaser 8560MFP Evaluator Guide Media Support The Phaser 8560MFP is an excellent option for busy offices and workgroups who print on a variety of media types and sizes up to 8 5 x 14 in Media weights from 16 to 40 lb bond 60 to 220 gsm are supported through the Tray 1 multi purpose tray all other trays support 16 to 32 lb bond 60 120 gsm The optional DADF supports media from 16 to 32 lb bond 60 to 120 gsm to accommodate a broad range of original documents for copying scanning and faxing The 8 5 x 14 in pl
10. Can the device access be protected by a password Does the device remove latent images on disk drives and in memory How the phaser 8560MFP exceeds the security requirement Standard Security Features Xerox is committed to the security of its prod ucts and takes a unique approach to security within the document industry Xerox believes security should be built in as a core compo nent of the MFP system and its controller For instance full system status is available through the CentreWare Internet Services interface using a secure model that does not compromise users information Some competitors devices actually allow users to view the front panel UI in its current state making confidential long dis tance calling codes or email addresses available to all users and thus unsecure Key security features built into the Phaser 8560MFP include e Hard Drive Overwrite Electronically erases print scan and copy data from the hard disk using a 3 pass algorithm specified by the U S Department of Defense Directive 5200 28 M e Secure Print Gives users control of when confidential print jobs are run by saving the print job to the MFP hard drive until a PIN code is input at the front panel to release the job e Removal of Unprinted Secure Jobs System administrators can schedule the automatic deletion of unprinted Secure Print jobs to prevent a backlog of sensitive documents from collecting on the Phaser 8560MFP ha
11. and Walk Up are trademarks of Xerox Corporation in the US and or other countries All other trademarks are the property of their respective manufacturers PANTONE Colors generated may not match PANTONE identified standards Con sult current PANTONE publications for accurate color PANTONE and other Pantone Inc trademarks are the property of Pantone Inc PCL is a registered trademark of Hewlett Packard For 8560MFP S configuration only as an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR and the ENERGY STAR mark are registered U S marks The information in this brochure is subject to change without notice 8 10 610P727240H 856EG 01UI Additional Information Sources Phaser 8560MFP Front Panel The Front Panel offers tools and information pages to help with machine set up feature selections solve operational problems media feed and supply issues Customer Documentation contains e Read Me First e Quick Reference Guide e Training and Information CD e System Administrators CD e CentreWare Network Services e Print Drivers e Management Tools On the Web Visit www xerox com office for e Product supplies and support information e Downloading drivers e Finding your local Xerox sales representative e On line documentation Visit www xerox com office support for Support and service information including the same troubleshooti
12. and automatic e Document Type Choose from photo graphic mixed and text settings e Output Quality Four image quality set tings from photo mode to draft e 2 Sided Settings include 2 1 2 2 1 2 1 1 for copying 2 1 or 1 1 for scanning and faxing e Lighten Darken Seven options for lighten ing or darkening a copy or fax job e Reduce Enlarge Multiple pre set settings for reducing and enlarging copy size with detailed and automatic settings The availability of advanced options changes to match the currently selected function For example in Copy mode each of the advanced options is available as each is pertinent to copy job programming When Scan mode is selected only Color Mode Document Type and 2 Sided are available as the Output Quality Lighten Darken and Reduce Enlarge options are irrel evant to programming a scan job The graphic display interface is also context specific chang ing to include options and settings that are relevant to the selected function and making advanced and detailed settings easily available when programming jobs The right side of the front panel includes the dedicated fax buttons alphanumeric keypad and control buttons The fax buttons provide easy access to the speed dial send list delay send and pause fax features The alphanumeric keypad is for inputting fax numbers and copy quantities The control buttons include the Clear All button the Stop button and the ubi
13. aser 8560MFPI N with the following upgrades Print and Copy Features e Automatic Two Sided Output Duplex Automatic Document Feeder DADF e Two Sided Single Pass Scanning of Original Documents e Capacity Up to 50 sheets e Supported Sizes 4 5 x 5 5 in to 8 5 x 14 in 114 mm x 140 mm to 216 mm x 356 mm e Supported Weights 16 to 32 lb bond 60 to 120 gsm Phaser 8560MFP T Includes all capabilities of the Phaser 8560MFP D with the following upgrades Paper Capacity 1 150 total sheets e Tray 1 Bypass Tray 100 sheets e Tray 2 525 sheets e Tray 3 525 sheets System Cart Phaser 8560MFP X Includes all capabilities of the Phaser 8560MFP T with the following upgrades Controller e Processor 600 MHz e Memory 1 GB e Hard Drive Minimum 40 GB Paper Capacity 1 675 total sheets e Tray 1 Bypass Tray 100 sheets e Tray 2 525 sheets e Tray 3 525 sheets e Tray 4 525 Sheets Xerox Phaser 8560MFP Evaluator Guide 5 Section 2 Evaluating Multifunction Systems Overview As the company that invented laser printing Ethernet networking and the first digital multifunction system Xerox has invested years of research and development in designing the most productive office devices in the industry This experience has positioned Xerox as the recognized leader in office MFP design and performance Based on our in depth understanding of cus tomer needs in
14. aten glass eases the scanning and copying of larger documents like books and legal contracts In addition to plain paper stocks the Phaser 8560MFP supports media types including trans parencies envelopes labels glossy paper and custom size paper True Multitasking The Phaser 8560MFP is a true multitasking MEP delivering optimized system performance and increasing employee productivity The Phaser 8560MFP front panel stays available for programming jobs even while the engine is busy printing or copying pages preventing bottle necks at the system by allowing employees to program scan fax or copy jobs without waiting for prior jobs to complete For example if you need to make a quick copy before heading into a meeting and find the system busy with a long print job you can make your copy the Phaser 8560MFP will temporarily pause the print job make your copy and pick up the print job where it left off Xerox Alliance Partner Solutions Xerox Alliance Partners offer a wide range of server and client based software solutions that extend the value of Xerox products by provid ing advanced solutions for document distri bution and management access and usage control job tracking reporting and output fleet management Section 2 Evaluating Multifunction Systems Evaluate Security Capabilities What types of security features does your office require Does the device have the security features to meet this demand
15. ation is a potentially time consuming and complicated process This process is not limited to physically placing the units in your environment it also extends to how these systems will integrate into your existing network infrastructure You also need to consider the process required to deploy printing and scanning services to your users and how automated that process can be How the phaser 8560MFP exceeds the installation requirement Easy to Install Installation is a snap once you ve decided where in your office to locate the Phaser 8560MFP multifunction printer simply open the packaging and follow the easy to understand graphical installation instructions Assemble the product comprised of print engine scanner module and extra paper trays depending on your configuration plug in the power and net work cables and power it up it will automati cally connect to your network and already has supplies installed 10 Xerox Phaser 8560MFP Evaluator Guide Easy to Deploy Once you ve assembled the Phaser 8560MFP turned it on and connected it to your network installing drivers to your employees computers is a simple wizard based process using either the included CD ROM or connecting to the Phaser 8560MFP via any standard web browser When you insert the installation CD you will be presented with links to a variety of information and tasks including installing drivers accessing guides and tutorials registering your pr
16. c desktop simply by selecting your username from a list accessed from the front panel of the Phaser 8560MFP e Scan to Public Private Folder Scan files to a public or private folder on the Phaser 8560MFP hard drive then retrieve from your computer via any standard web browser e Scan to Email via PC Send scanned files to one or many email locations using the Xerox Scan Utility e Scan to Application Utilizing the included TWAIN or WIA scan drivers scan files directly into your application workflows Fax Features The Phaser 8560MFP includes fax in its stan dard functionality With built in 33 6 kbps fax transmission speeds support for up to 200 speed dial settings and 100 group dial settings and up to 400 x 400 dpi Superfine transmis sion resolution the Phaser 8560MEFP is the only fax machine you ll need Further the multitasking capabilities built into the Phaser 8560MFP mean it will be available when you need it to be no need to wait for a print or copy job to finish before you can program your fax job The Phaser 8560MFP also includes PC Fax capa bilities as part of its standard feature set PC Fax allows you to send a fax from your desktop as easily as you would send a print job to the printer In the Phaser 8560MFP print driver simply select Fax in the Walk Up Features drop down menu on the Output Options tab and your electronic file will be faxed save yourself the step
17. can the system help proactively prevent downtime Is the MFP optimized for productivity Does feature performance improve upon what you already have in your environment allowing you to boost productivity while updating your infrastructure and or consolidating devices Does the system minimize network traffic created by the scan and print functions Can you monitor the device functions from your desktop and at the device How the phaser 8560MFP exceeds the productivity requirement Overall Productivity Overall productivity encompasses both raw performance and system design The Phaser 8560MFP multifunction printer delivers the performance you need to power your busy workgroup starting with up to 30 ppm color and black and white print speeds and up to 22 ppm color and black and white copy speeds The optional duplex automatic document feeder DADF enables fast copy and scan performance by automating the scanning of multi page originals and scans both sides of the page in one pass Combined with first page out times of 6 seconds for color prints and 15 seconds for color copies the performance of the Phaser 8560MFP minimizes the time spent by your employees waiting for the system to complete its jobs Building on the impressive performance of the print copy scan and fax functions the Phaser 8560MFP also offers true multitasking opera tion With many MFPs in this class you cannot program a job at the front panel while the MFP
18. ction printer integrates seamlessly into virtually any network environment Network configuration is easy with CentreWare install wizards which eliminate the need for IT staff to travel from device to device to reset parameters connect users or manage job queues Built in support for Simple Network Management Protocol SNMP eases the step of integrating network enabled Phaser 8560MFPs into your pre existing network environments CentreWare Management Software Xerox CentreWare Web Network Management utility is a powerful enterprise management solution for IT CentreWare Web is optional free software that eases the chore of installing configuring managing monitoring and pulling reports from the networked printers and MFPs throughout the enterprise regardless of vendor Xerox also addresses enterprise asset management through compatibility with network management tools from a variety of vendors 12 Xerox Phaser 8560MFP Evaluator Guide The Phaser 8560MFP also includes CentreWare Internet Services an embedded web server that allows for management of indi vidual devices including performing detailed status checks and settings changes without any special software tools Third Party Management Integration To ease integration into environments with products from multiple vendors the Phaser 8560MFP can integrate with third party man agement applications like Unicenter TNG Tivoli NetView Microsoft Management Con
19. he application e Solid Ink Supplies Solid ink sticks are quickly and easily loaded into the system like loading staples into a stapler minimizing downtime when supplies need replenishment Solid ink can be topped off at any time so gear up for that long print job or top off all the ink when one color gets low e Support Centre An electronic toolkit installed with the driver that allows access to all user documentation tools and utilities Print Features At its core the Phaser 8560MFP is a workgroup ready network color printer with fast printing speeds and no speed penalty for color It features a print speed of up to 30 ppm for both color and black and white and a first page out time as fast as 6 seconds for color Optional automatic two sided printing saves paper and gives your printed materials a professional image The combination of a print resolution of up to 2400 FinePoint and the vibrant glossy color of solid ink enables the Phaser 8560MFP to deliver excellent print quality Xerox Phaser 8560MFP Evaluator Guide 7 Print features are accessed via easy and intuitive print drivers that utilize true Adobe PostScript 3 or PCL 5c emulation These print drivers include bidirectional communica tion which present system and supply status without forcing you to walk to the MFP or open a separate application Other advanced print features and settings available within the print driver include e Au
20. inter or accessing the Xerox Color Connection website Choosing Install Driver will give you the choice of installing both the print and scan drivers or installing the print or scan drivers individu ally you decide what features of the Phaser S560MFP your employees can access Section 2 Evaluating Multifunction Systems Evaluate Ease of Use and Management Look for fully integrated functions that combine to create more value than the sum of their parts Are the functions easy to learn Is the user interface consistent from function to function Do the network features give you full access to the power of your system Does the device include additional software to take full advantage of your digital documents Is the device easy for your IT organization to manage as part of its infrastructure How the phaser 8560MFP exceeds the ease of use requirement Intuitive User Interface The Phaser 8560MFP multifunction printer front panel has been designed to help you quickly and easily program your jobs making com monly used settings available on the front panel while providing access to advanced features through the graphic display screen Five buttons give one touch access to the copy scan print fax and system functions with the currently selected button identified by an illuminated button Advanced options available on the left side of the front panel include e Color Mode Selections include black and white color
21. is busy printing a print or copy job The result is idle time spent waiting for the MFP front panel to become available again This is not the case with the Phaser 8560MFP the front panel is always available to program the next copy scan or fax job even while the printer is busy with a print or copy job Program and scan the next copy job send a scan to your PC or program and scan a fax all of these features remain available keeping you productive and avoiding bottlenecks at the system The Phaser 8560MFP includes a number of additional features to maximize productivity and minimize downtime These capabilities include e Collation Multiple sets of multipage jobs automatically collated and ready for distribu tion saving time and hassle e Intelligent Ready Tracks usage patterns to ensure the Phaser 8560MFP is ready to print when you are automatically warming it up during times of typical office activity and switching to power saver mode during times of typical office inactivity e Job Pipelining Simultaneously print one job while processing the next e PhaserSMART Remote diagnostic tool provides automated internet based support e PrintingScout Instantly displays pop up help messages if attention is needed during print jobs with instructions on how to resolve issues e Smart Trays Automatically pulls media from the appropriate tray based on the media size and type specified by t
22. ng knowledge base used by Xerox Customer Support staff to provide the latest technical information on e Application issues e Errors e Print quality issues e Troubleshooting Xerox
23. o PC Mac Scan to TWAIN application Scan to email via PC Scan to desktop Scan to Public Private Folders Fax 33 6 kbps Super Group 3 200 individual 100 group Speed dials fax to multiple addresses Fax security Warranty One year on site warranty Xerox Total Satisfaction Guarantee 1 Requires 2 sided printin 2 Analog phone line required q p g 18 Xerox Phaser 8560MFP Evaluator Guide Section 4 Configurations Specifications Supplies and Options Support and Additional Information Sources Specifications Supplies and Options Specifications Device Management Xerox CentreWare Printer Management for Microsoft and UNIX Xerox CentreWare IS Embedded Web Server Xerox CentreWare Web Xerox NDPS Gateway Usage Analysis Tool Configuration card PrintingScout MaiLinX email alerts PhaserSMART Media Handling Tray 1 Weights 16 to 40 lb bond 50 to 80 lb cover 60 to 220 gsm Custom sizes from 3 x 5 in to 8 5 x 14 in 76 x 127 mm to 216 x 356 mm Trays 2 4 16 to 32 lb bond 22 to 45 lb cover 60 to 120 gsm Selectable sizes from 5 5 x 8 5 in to 8 5 x 14 in 140 x 216 mm to 216 x 356 mm DADF 16 to 32 lb bond 22 to 45 lb cover 60 to 120 gsm Sizes from 4 5 x 5 5 in to 8 5 x 14 in 114 x 140 mm to 216 x 356 mm Operating Environment Temperature Nonoperating 22 to 140 Fahrenheit 30 to 60 Celsius Operating 50 to 90 Fahrenheit 10 to 32 Celsius Relative Humidity Nonoperating 10 to
24. oriented toward enterprise level organizations Section 3 Inside a Solid Ink Printing System Overview Look inside the Phaser 8560MFP multifunction printer and you ll find a surpris ingly simple printing mechanism for such a powerful printer In simplest terms to make a print a printhead applies ink droplets constituting a printed image onto a rapidly rotating heated drum The image is transferred directly off the drum onto a sheet of paper The final print is completely dry since the ink solidifies as soon as it transfers to the paper Advantages Preparing to print As the printing process begins e A simple robust reliable printing mechanism the long life maintenance roller quickly applies a e Maintenance roller lasts up to 30 000 prints in microscopic layer of silicone oil to the heated drum Extended Maintenance Kit for reliable ink release e No complex consumables Drum Maintenance Camshaft _ Drum Maintenance Pivot Plate gt Maintenance Roller Single pass imaging Next the full width printhead e High speed image transfer Printhead applies all colors at the same time on the rotating e Simultaneous application of all colors eliminates drum misregistration of separate cyan magenta yellow and black image layers Reservoir Image transfer A sheet of paper is rapidly fed e High speed image transfer between the drum and a transfix roller transferring e Ashort simple paper path fo
25. quitous green Start button Bidirectional Drivers The Phaser 8560MFP print driver features a clear graphical user interface that provides an easy intuitive way to interact with the system The print driver provides bidirectional infor mation indicating device status job status currently loaded paper sizes and types and Supplies status there is no need to consult separate software in order to obtain this information The print driver user interface is designed to give quick and easy tab based access to com monly used and advanced features Tab options include e Layout The default driver tab which include settings for page orientation two sided settings and N up printing e Paper Quality Paper selection settings and status as well as options for print quality and cover pages e Output Options Settings for Walk Up Features like Secure and Proof Printing and insertion of separation pages e Xerox Color Correction Offers a set of advanced features for controlling the color output of your Phaser 8560MFP with set tings for matching the color of other printing devices and computer displays e Troubleshooting Settings for the PrintingScout utility and links to online help resources Xerox Phaser 8560MFP Evaluator Guide 11 How the phaser 8560MFP exceeds the ease of management requirement Network Printing It couldn t be easier for the network administra tor The Phaser 8560MFP multifun
26. r speed and high the ink to the paper reliability e Transfer printing process yields great print quality Printhead on a wide variety of papers Driver Board Ss e No fuser required Purge Tube N S Ink bonding As the ink on the drum transfers to the e Colorfast printing with no smearing or Transfix Roller paper it penetrates the paper s fibers but without drying time eh AU the spreading of liquid ink jets or the toner scatter e More consistent color quality on a ing of laser The ink cools and solidifies immediately wider range of media than liquid ink jet Drum Heater Sy forming a strong permanent bond to the paper or color laser Paper Exit Sensor Exit Module Elevator Two sided output For automatic two sided output e A simple short built in duplex paper path means au Role a after the first side is printed the paper is fed back faster two sided output and fewer paper jams Lane ea H across the drum through the duplex paper path The e No additional paper tray required Exit Sensor second image on the drum JA Strip Sensor is transferred to the other side of the sheet of paper Preheat Entry Deskew Sensor Reloading The ink loader draws ink from mess free e Easy on the fly ink stick reloading for solid ink sticks instead of a single use toner cartridge continuous operation Ink can be replaced or added at any time without e Ink loader can be topped off
27. rd drive e Print Host Access List Allows system administrators to tightly control who prints to the Phaser 8560MFP Xerox Phaser 8560MFP Evaluator Guide 15 Section 2 Evaluating Multifunction Systems Evaluate Cost Control Controlling the cost of MFP and printer fleets is a critical capability for organi zations of any size Does your MFP provide the tools you need to manage and track your employees printing and copying and its associated cost Can your MFP vendor offer you an all inclusive monthly contract that includes printing and maintenance costs Does your vendor have the expertise to analyze your environment and your printing needs to help right size your fleet to fit your company s needs How the phaser 8560MFP exceeds the cost control requirement Managing and Tracking Costs For any IT department managing a fleet of MFP systems managing and tracking the cost of operating these products is critical The Xerox Phaser 8560MFP includes the following utilities for tracking and managing costs e Password Protection Restrict access to color printing capabilities to select individuals e Usage Analysis Tool Improved to enable administrators to collect organize and ana lyze job accounting data from multiple users This is very helpful for calculating chargeback billing or planning an optimized printer and MFP deployment Another cost management option is a Xerox maintenance and supplies contract With thi
28. s contract per page printing costs are fixed meaning the per page charge is consistent regardless of how much solid ink is used Similarly page size does not affect your page cost letter legal or index card page sizes carry the same cost 16 Xerox Phaser 8560MFP Evaluator Guide Assessing Your Environment Xerox can help you decrease your overall docu ment costs by optimizing and right sizing your technology deployment Three levels of assess ment tools and services are available to help you deploy the right mix of equipment to best serve the needs of your environment e Xerox Office Efficiency Calculator A five minute web based instant analysis offers Suggestions on your technology needs using information you enter on your environment and key known industry metrics e Xerox Office Productivity Advisor XOPA Amore in depth web based tool that assesses your specific document environ ment XOPA results suggest better ways to manage page volume between printing copying and faxing delivering end user satisfaction and cost efficiency XOPA is a free service performed by your local Xerox sales representative Xerox Office Document Assessment ODA An analytical model that measures and analyzes your current document production infrastructure the ODA provides in depth improvement plans for significant cost savings and increased efficiency The ODA is a six sigma fee based tool and consulting service
29. s of first printing the document and then going to the system to send the fax Network Traffic The Phaser 8560MFP limits network bandwidth consumption in a variety of ways Files are sent over the network just once regardless of how many sets are printed A job consisting of five sets of a 10 page document is sent over the network as 10 pages files are processed at the device and off the network freeing up users workstations and minimizing network traffic The Phaser 8560MFP also supports a variety of compression methods and file formats to limit the impact of scanned images on your network Users can select from JPEG TIFF and PDF to find the right combination of file size and image quality for their scan jobs Managing Jobs Up to date information is available for every job type including print copy scan email or fax there are no unknowns Both at the device via the front panel or from your desktop via the network you can manage documents and jobs in the job queue display job progress and sta tus and delete jobs with a few mouse clicks or button pushes Further if one of your print jobs is interrupted PrintingScout will alert you to the issue and provide instructions on how to get the Phaser 8560MFP back up and running Xerox Phaser 8560MFP Evaluator Guide 9 Section 2 Evaluating Multifunction Systems Evaluate Installation Installing and deploying a fleet of multifunction systems throughout your organiz
30. sole and HP OpenView Xerox Office Services Finally Xerox offers a set of services for manag ing document output and asset infrastructure in the office These services deliver measurable business results by leveraging a powerful set of office technologies business processes meth odologies and software tools to reduce costs and improve productivity These offerings are summarized in Section 4 of this guide Section 2 Evaluating Multifunction Systems Evaluate Reliability Productivity relies on tools that do their job day in and day out Consider how often you need to intervene with the machine to replace paper or other consumables or to clear jams or other problems How easy are those interventions and how long is the device typically down If outside assistance is required how easy is it to arrange and how long do you have to wait Has the device been tested and certified by inde pendent industry participants How the phaser 8560MFP exceeds the reliability requirement Day to Day Operation Easy to load solid ink contributes to the reliable daily operation of the Phaser 8560MFP multi function printer Loading solid ink sticks into the printer is as easy as reloading a stapler and you can top off the ink supply without interrupting a print job or having to wait until the ink runs completely out If you do run into an issue that needs attention whether it s paper that needs replenishment or a door that was lef
31. t open PrintingScout tech nology will proactively alert you to the interrup tion and prompt you with instructions on how to resolve the issue By proactively instructing you on how to solve issues and allowing you to keep supplies full at all times the Phaser S560MFP helps you avoid downtime and main tain productivity Xerox also provides an online resource for troubleshooting and technical information called PhaserSMART www phasersmart com Via the Internet and with your permission PhaserSMART gathers information stored on your printer to diagnose technical issues and collect relevant solutions from the Xerox Knowledge Base If PhaserSMART can t resolve your issue it will help you connect with a local Authorized Service Provider or open a support request with Xerox Customer Support Service and Support Building on the reliability engineered into the Phaser 8560MFP Xerox has trained and devel oped a sophisticated service delivery network that help you maintain your equipment and train you and your users to get the most out of it Compliance and Certifications The Phaser 8560MFP has been evaluated for functionality and quality by a number of inde pendent entities and has been awarded the following certifications e Certified to UL 60950 1 CSA 60950 1 03 1st Edition e Canada ICES 003 Class A e EN 60950 1 e EN 55022 Class A e ROHS Directive 2002 95 EC e FCC Part 15 Class A e Low Voltage Directive 73 2
32. the office Xerox recommends the following criteria be considered in the evalu ation process of a workgroup MFP e Productivity can it keep up with the demands of a multiple user environment e Installation how does the MFP ease the demands of installing the system and soft ware drivers e Ease of Use and Management are all the capabilities integrated and intuitive e Reliability is it designed and built for demanding use and backed by a quality organization e Versatility can the MFP grow if when your needs change e Security is the MFP able to keep your confidential information safe e Cost Control can you monitor and control your organization s cost of printing 6 Xerox Phaser 8560MFP Evaluator Guide MFPs often look the same from the outside based on a quick look at specifications on speeds and resolution it s tempting to conclude that most MFPs are basically equal This section of the Evaluator Guide will lay out essential cri teria for evaluating MFPs and demonstrate how the Phaser 8560MFP surpasses expecta tions in each critical area Section 2 Evaluating Multifunction Systems Evaluate Productivity In addition to actual print engine speed consider the things that affect overall throughput Overall productivity considerations include multitasking capability the speed of functions like scanning and faxing device memory and more Can you man age the job queue and
33. tomatic Color Correction Manage the color output of the Phaser 8560MFP and match the color of various monitor and printer types e Booklet Printing Configures printed docu ments for folding into booklets e Color Printing Password Grant access to color printing capabilities to select individuals e Cover Sheets Pull specified media from a separate paper tray for specific pages in a print job e Custom Size Pages Fit image to any paper size from 3 x 5 in to 8 5 x 14 in e N up Printing Print multiple pages of a document onto one side of paper e Separation Pages Easily sort jobs in the output tray with pages that identify the print job and owner e Watermarks Add watermarks to preserve security or define use of printed documents 8 Xerox Phaser 8560MFP Evaluator Guide Copy Features The Phaser 8560MFP is a full featured copier and with a copy speed of up to 22 ppm and a first page out time as fast as 15 seconds for both color and black and white there is no performance compromise The optional DADF automatically processes multiple pages and can scan both sides of an original in a single pass The control panel of the Phaser 8560MFP is designed to help you program your job as quickly and efficiently as possible with hard button selections for Color Mode Original Type photo graphics graphic text mix text Output Quality 2 Sided Setting 2 2 2 1 1 2 1 1 Lighten Darken and Reduce
34. uator Guide Scan Features e Scan Speed 22 ppm via DADF e Resolution Up to 600 x 600 dpi e File Formats JPEG TIFF PDF e Scan Destinations PC Mac Desktop Mailbox TWAIN application Email via PC System Hard Drive User Name Public Private Folders Fax Features e Transmission Speed Up to 33 6 kbps e Resolution Up to 400 x 400 dpi Superfine e Speed Dial 200 individual settings 100 group settings e Advanced Features LAN Fax Fax to multiple addresses Delay Send Auto Suppression Secure Fax Controller e Processor 600 MHz e Memory 512 MB 1 GB maximum e Hard Drive Minimum 40 GB Connectivity 10 100Base TX Ethernet and USB 2 0 Duty Cycle 85 000 images per month Paper Capacity 625 total sheets e Tray 1 Bypass Tray 100 sheets e Tray 2 525 sheets Paper Handling e Supported Sizes Tray 1 Bypass Tray Custom sizes from 3 x 5 in to 8 5 x 14 in 76 x 127 mm to 216 x 356 mm Tray 2 4 Selectable sizes from 5 5 x 8 5 in 140 x 216 mm to 8 5 x 14 in 216 x 356 mm e Supported Weights Tray 1 Bypass Tray 16 to 40 lb bond 60 to 220 gsm Trays 2 4 16 to 32 lb bond 60 to 120 gsm e Support for a wide range of papers envelopes labels transparencies and card stocks Warranty e One year on site warranty e Xerox Total Satisfaction Guarantee Phaser 8560MFP D Includes all capabilities of the Ph
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