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Visioneer NetScan 4000

1. Description Deparment Heads Search x E Mail List x i Ari Leason Arileason marketing com Ma Jason Switch Jason Switch gengineering ct Doe John Doe operations com Oper 8 Click Add to temporarily save the changes or Cancel to return to the Address Book Manager screen without adding a new group Add a New Group Set Name All Departments Ari Leason Member Description Deparment Heads Search lv Malum v Ari Leason AriLleason marketing com Ma Jason Switch Jason_Switch engineering cc John Doe operations com Oper MANAGING THE ADDRESS BOOK 151 Click Update to send the changes to the scanner or Exit to leave without saving any changes Address Book Manager E mail Group Ne Delete Modify Update Group Group Name Description All Departments Deparment Heads Group counter 1 20 152 VISIONEER NETSCAN 4000 USER S GUIDE MODIFYING A GROUP To modify a group 1 In the Address Book Manager screen click the Group link and then click the Modify link to open the Modify a Group Set dialog box Or you can double click the group to open the Modify a Group Set dialog box Address Book Manager Modify a Group Set E mail Group Search x New Delete Modify Update Exit Name All Departments a Ari Leason E Mail List ial Description Jason Switch Ari Leason AriLeason marketing com Ma utor in LA Member Jason
2. 0213 0215 0225 Description Cause No Dial Tone Occurs when Detect Dial Tone is enabled and there is no dial tone detected 1 Your fax machine receives an invalid fax message from the remote fax machine Please try again or use another line 2 The line quality is poor Please try again or use another line 3 If the error still occurs please call your service support No fax response The remote modem or fax modem has not sent a fax message within the specified time Check the remote fax machine and then try again Destination line is busy Wait a few seconds then try again User has cancelled the job during scanning or transmission 1 Your fax machine received an invalid fax message from the remote fax machine Please try again or use another line 2 The line quality is poor Please try again or use another line 3 If the error still occurs please call your service support The remote fax machine may be disconnected Check the remote fax machine and then try again 1 Your fax machine received an invalid fax message from the remote fax machine Please try again or use another line 2 The line quality is poor Please try again or use another line 3 If the error still occurs please call your service support Your fax machine received an invalid fax message from the remote fax machine Please try again or use another line Your fax machine received an invalid fax message from the remote fax machin
3. 2 Press the Reset button on the control panel The LCD screen shows the following Shortcut display E mail 1 Filing 4 138 VISIONEER NETSCAN 4000 UsER s GUIDE 3 Press the Shortcut button you want to use The LCD screen will show the memo of your selected Shortcut button Shortcut Filing 4 marketing group 4 Press the B amp W or Color button on the control panel to copy or send your documents in black and white or in color Note If the Scan Options tab for the selected shortcut button has been set to Black White Multi Level gray ON pressing the B amp W button on the control panel will produce a grayscale scan MANAGING THE ADDRESS BOOK 139 MANAGING THE ADDRESS BOOK The scanner s Java Manager is a convenient and effective browser based tool to manage the address book for the scanner remotely Since only the administrator can manage the address book it is highly recommended that the administrator read this chapter before managing the scanner To access the embedded web page address book you will need the scanners IP address to access its embedded web page To determine the scanner s IP address Press the Menu button on the scanner 2 Touch the Network Settings button on the LCD screen 3 Write down the number in the IP Address field ADDING AN E MAIL ADDRESS To add an e mail address 1 Start your browser Microsoft I E 5 0 or higher or Netscape C
4. Filing Manager New Delete Modify Folder List 3 Are you sure you want to delete this item Folder counter 4 50 4 Click Update to send the changes to the scanner or Exit to leave without saving any changes SETTING REQUIRED FAX SETTINGS 71 SETTING REQUIRED FAX SETTINGS SETTING YOUR LOCATION Your location has to be set first to ensure the fax transcending signals are correct To set your location 1 Start Your Browser 2 Type the IP address of the scanner in the URL field For example http 10 1 30 83 The scanner s embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox 3 Click General from the Menu to open the General options Choose your location from the Country Code drop down list box Genero Machine Name NetScan 4000 10A Date yyyy mm dd 2009 08 18 Time hr min sec 21 27 46 Time Zone GMT 08 00 Y Country Code International Y 72 VISIONEER NETSCAN 4000 USER S GUIDE 5 Click Update to save your settings Note Alternatively you can set your location via the touch panel SETTING YOUR FAX HEADER The fax header consists of date time ID number the receiving fax number and page index which will be shown at the top of all outgoing faxes To set the fax header 1 Start your browser 2 Type the IP address of
5. I Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox Type the IP address of the scanner in the URL field For example http 10 1 30 83 The scanner s embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Click Phone Book Manager to open the Phone Book Manager screen MANAGING FAX PHONE BOOK 157 4 Inthe Phone Book Manager screen create the phone book by entering the names and phone numbers as illustrated below Phone Book Manager Phone No List 1 Name Phone No 3 Name Phone No 5 Name Phone No 7 Name Phone No Name Phone No page 1 1 of 20 Phone Group 2 Name Phone No Name Phone No Name Phone No Name Phone No 10 Name Phone No 5 Click Update when you are finished enter names and phone numbers or Exit to leave the screen without saving your changes DELETING OR MODIFYING PHONE NUMBERS To delete or modify a current phone number simply make your changes in the Phone Book Manager screen and then click Update to save the changes 158 Phone Book Manager Phone No List al ua 5 n Name Customert Phone No 5557722 Name CustomerSenice Phone No 5559837 Name Engineering Phone No 5556347 Name Operations Phone No
6. Login Name Password 162 VISIONEER NETSCAN 4000 USER S GUIDE Basic Settings Item Type Server Information IP or URL Port 4 There is no default password set when the scanner is shipped from the manufacturer If a password has not be defined by a system administrator simply click on Login to access the Address Book Manager configuration screen Account Management Basic Settings Account List Basic Settings Authentication Type No v Server Information IP or URL Port 5 In the Basic Settings tab select your security type and then enter the servers URL in the Server URL field type in your server port in the Port field Finally click Update to save your settings You may refer to the following table for the details of each setting Description Choose your preferred authentication type for account management Choices None Local HTTP LDAP SMTP None means no account management will be applied Local means using the scanner as the authentication type and the name and password entered in the Account management are saved in the scanner memory HTTP LDAP or SMTP means using an HTTP LDAP or SMTP server as the authentication type Assign the URL of the authenticating SMTP HTTP or LDAP server Touch anywhere on the URL field to bring up the soft keyboard to enter the text Enter the port number if you choose HTTP LDAP or SMTP as your authenticating s
7. Oo Visioneer NetScan 4000 User s Guide Visioneer W for Windows Visioneer NetScan 4000 Scanner User s Guide FOR WINDOWS V visioneer COPYRIGHT INFORMATION Copyright 2009 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort and OmniPage Pro brand name and logo are registered trademarks of Nuance Communications Inc Kofax and Virtual ReScan are steed trademarks and VRS is a trademark of Kofax Image Products Inc QuickScan is a trademark and ISIS is a registered trademark of Captiva Software Corporation Adobe Adobe Acrobat Acrobat Reader and the Adobe Acrobat PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s software dnd full access to Adobe software features is only available if any Adobe product is installed on your computer This product is covered by one or more of the following patents 6 480 304 5 818 976 5 499 108 5 517 332 Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc Z INDEX toolkit portions Copyrig
8. W The attributes such as cn and mail have been predefined as the search field Therefore if your search text is m the LDAP search engine will search the name or the email address that contains the character m For example you might get the return match results such as mary mary abc com or jack jack abc com SUMMARY OF THE MENU OPTIONS 31 Copier Default Used to specify the scanner s default copy settings Note when the system auto reset time is over or the device is turned on and off again the copy settings will be reset to these values Item Image Density Copy Mode Erase Border Margin Adjustment Description Basic The image density can be adjusted within a range of 7 levels using the control panel or using the scanner s Web Page Increasing the value makes the printouts darker decreasing the value makes the printouts lighter Choices 1 2 3 4 5 6 7 Choose the focus of your copy result For example if your document contains pictures choose Photo for clearer graphic quality If your standard mode for all documents Choices Speed Text Photo Image Edit Sets the width of the border you want removed from the image Choices 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm The Margin Adjustment option will move the copy image to the right and or to the bottom depending on the Right and Bottom parameters Choices for Right or Bott
9. 6P2C L 1800mm 26AWG RoHS 800x480 pixels Effective Area 6 x 3 6 inches 152 4 x 91 44 mm 7 color TFT LCD Power Alarm Energy Saving USB 2 0 Time to power saving 5 15 30 60 240 min default Standby lt 45dB Flatbed Scanning lt 54 dB ADF Scanning lt 66 dB 10 35 C 10 85 RH 168 VISIONEER NETSCAN 4000 USER S GUIDE Flatbed Specifications Item 18 75 x 19 10 x 3 62 inches 47 5x 485 x 92 mm Dimensions WxDxH Weight 8 5 x 11 7 215 9 x 297 2 mm Maximum Scanning Area Flatbed More than 10 000 hours Lamp Life Maximum Document Thickness Specification 13 07 lbs 5 93 kgs 0 51 inches 13 mm Auto Document Feeder Specifications Item Type 50 sheets Xerox 4024 DP 20lb paper Capacity 18 75 x 13 75 x 4 48 inches 475 x 350 x 114 mm Dimensions W x D x H Weight Document Size Minimum to Maximum Length 5 5 14 Paper Feed Paper Weight 16 Ib 28 Ib 60g m 105 g m 0 002 0 006 Recommended Daily Scans Copy Specifications Item USB 2 0 Host Rev 2 0 Copy Port Specification U shape 9 43 lbs 4 27 kgs Minimum to Maximum Width 5 5 8 5 Face Up Up to 1 000 pages a day Specification Copy Specifications Item Printer Language Multi Copy Speed Speed mode Multiple Copies Copy count Copy Print Resolution Original Size Copy Size Density Control Variable Paper Supply Scaling Op
10. Enter the port number of the POP3 server 110 External Address Book LDAP Server Enter your LDAP server IP or URL address here IP or URL Port Enter the port number of the LDAP server 389 Enter the login name of the LDAP server Login Name Note 1 In Microsoft Active Directory some servers may require you to add domain name as your full login name For example if your domain name is company and your user name is administrator then your full login name is company administrator 2 When your LDAP server requests an anonymous login please leave your login name and password blank instead of typing anonymous as your login name and password Password Base DN Enter the password of the LDAP server Enter your base DN Base DN distinguished name identifies the starting point of a search A DN indicates what record to view in an LDAP tree The top level of the LDAP directory tree is the base referred to as the base DN For example you could indicate a base of dc com dc net for a search that starts at the top and proceeds downward Factory Default 30 VISIONEER NETSCAN 4000 USER S GUIDE Note 1 The login name and password are case sensitive and can be up to 28 characters LDAP Search m This machine supports two types of authentication simple and anonymous login to your LDAP servers m This machine allows up to 100 match results in a single search
11. HTTPS servers CIFS servers Windows MINIMUM CONFIGURATION REQUIREMENTS 13 Installing Your Machine This chapter is specifically targeted to the persons who are responsible for the administration of the scanner It is recommended that the administrator read this chapter before installing the machine MINIMUM CONFIGURATION REQUIREMENTS To make the best use of the scanner the following configuration is required To send e mails from the scanner m TCP IP network m An SMTP and an optional POP3 server To file document s via intranet m FTP HTTP HTTPS or CIFS protocol environment m Windows 98SE Windows NT Windows 2000 Windows Me Windows XP Windows Vista HTTP or FTP server 14 VISIONEER NETSCAN 4000 USER S GUIDE UNLOCKING THE SCAN UNIT The scan unit is locked during transport to protect the scanning mechanism from being damaged Be sure to unlock the scan unit before using the machine 1 Open the document cover Locate the lock switch at the left side 2 Move the lock switch to the unlocked position Unlocked position Scanner lid Locked position Note If you need to move the scanner for repair or any other reason be sure to lock the scanner before moving To lock the scanner please do the following 1 Turn off the scanner 2 Ifthe scan unit is not located at the front of the glass turn on the scanner After the scan unit returns to the front end turn off the scanner 3 M
12. MAKING COPIES BASIC OPERATION Important Before making copies through your printer please make sure your printer has been properly connected to the scanner and that the power of the printer has been turned on FIRST Otherwise the copy function will not work properly Using the Default Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the flatbed glass 2 Press the Copy button on the control panel to show the Copy main screen on the touch panel Copy Image Edit Advanced Copy Reduce Enlarge Paper Tray Image Density Auto 100 bd Paper Size 310096 Fitto Page DA 22596 Variable osos 78 Lgl gt Ltr 127 Ltr gt Lgl 200 3 Press the B amp W or Color start button on the control panel to copy your document s in black and white MAKING COPIES 79 ADVANCED OPERATION UsiNG SPECIAL SETTINGS 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Copy button on the control panel to prompt the Copy main screen Reduce Enlarge Paper Tray Auto 100 ae Paper Size 100 Fitto Page A4 25 Variable 25096 Switch J 78 Lgl gt Ltr 127 Ltr gt Lgl 200 3 Ifyou need to make more than one copy enter your desired copy count using the numeric keypad on the control panel The number of copies will appear on the upper right corner On
13. S WEB PAGE You can create a new folder and modify or delete an existing folder To add a new folder 1 Type the IP address of the scanner in the URL field of your browser and then press Enter to launch the scanner s embedded web page 2 Choose Administrator Settings to launch the Login dialog 3 There is no default administrator name or password simply click Login to access the Administrator Settings 64 VISIONEER NETSCAN 4000 USER S GUIDE 4 Click Filing Manager to open the Filing Manager options Filing Manager New Delete Modify Folder List FIP User smb Folder counter 3 50 CREATING A FOLDER TEMPLATE 5 Click New to open the New Folder dialog New Folder Color File Format Black White File Format Note Folder Name Target URL Port 1 ftp 21 User Name Password File Name File Format Compression Level Multi Level B amp W Gray File Format Compression Resolution Image Density Create a Subfolder Level Cancel M PDF Low OFF PDF R EJE E Low v lt 200 dpi m 4 OFF EJE Report to E mail Paper Size Letter 65 m If you have created a Folder Template all the settings of the template will be automatically copied to the new folder settings so that you don t need to retype the information when adding a new folder m The five
14. You can also double click on the e mail address you want to modify to open the Modify an E Mail Address dialog box Modify an E Mail Address Name John Doe E mail Address John Doe techsupport com Description Technical Support Modify the e mail address data as needed Click Update to save the changes or Cancel to return to the Address Book Manager screen without saving the changes Modify an E Mail Address Name John Doe E mail Address John Doe operations com Description Distributor 144 VISIONEER NETSCAN 4000 USER S GUIDE 9 Click Update to send the changes to the scanner or Exit to leave without saving the changes Address Book Manager E mail Group New Delete Modify E mail Name E mail Address Description John Doe John Doe operations com Distributor E mail counter 1 2000 MANAGING THE ADDRESS BOOK 145 DELETING AN E MAIL ADDRESS To delete an e mail address 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox Type the IP address of the scanner in the URL field For example http 10 1 30 83 The scanners embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox 3 Click Address Book Manager and you will be prompted to enter a password Login Login Name Pas
15. field to bring up the soft keyboard to enter the text The file name of your scanned document without a file extension If Report to you have not entered a value in the box the system will set a default file name Using a Y M D h m s n format causes the file name to change by scan time Y M D h m s and n represent year month date hour minute second and series number respectively For example typing the file name test D n will save the file name as test0500001 Enter an e mail address if you wish to send the filing report to an e e mail Create a Subfolder mail Choose ON to enable the server to create a subfolder when sending the scanned image to the destination server Check if you are authorized to write under the destination server Choices ON OFF Factory Default Default Scan Options Document Size Resolution Choose your default document size Choices A4 Letter A5 B5 Legal Choose your default resolution for the scanned document The higher the resolution the greater the detail for the scanned image High resolution settings take longer to scan and produce larger file sizes Choices 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray scanning have a maximum option of 300 dpi 40 VISIONEER NETSCAN 4000 USER S GUIDE Folder Template Used to specify the parameters for a Folder Template
16. 4 Check the destination IP address 5 Check Subnet Mask 6 Check Gateway IP Check network environment Check IP address of DHCP server or contact your network administrator for further help 114 VISIONEER NETSCAN 4000 USER S GUIDE INFORMATION MESSAGES DURING E MAILING Message Sequence error Device internal failure Failed to connect mail server Failed to get response from mail server SMTP server is empty Please specify SMTP server in the Menu options SMTP server address is wrong Please check SMTP server Unpredicted error Insufficient System Storage Mail server doesn t support SMTP service extension Mail server doesn t support SMTP login authentication SMTP login error Mailbox Unavailable Processing Error Temporary authentication failure Action Reboot the machine and try again later If the error is still there contact your nearest dealer Reboot the machine and try again If the error is still there contact your nearest dealer Contact your network administrator for further help Contact your network administrator or nearest dealer for further help Please specify the IP address of the SMTP server by pressing the Menu button on the panel Check the IP address of the SMTP server Power cycle the scanner Contact your network administrator or nearest dealer for further help Contact your network administrator for further help Contact your network administra
17. Basic Settings Account List Account List Ari Mac New Account Rebecca Copy Account Edit Delete Copy ACCOUNT If you want to permit other users to use the same privileges as a currently defined user simply select the account from the account list and then click the Copy Account button to open the Copy Account screen You only ACCOUNT MANAGEMENT 165 need to give a new name and password for the new user without changing any other settings Click Update to save the settings or Cancel to return to the Account Management screen without saving any changes EDIT If you want to edit a current local user choose the account from the account list and then click the Edit button to open the Edit Account screen Modify the account options as needed and then click Update to save the settings or Cancel to return to the Account Management screen without saving any changes DELETE If you want to delete a current local user select the account from the account list and click the Delete button A confirmation message appears to confirm your deletion Click OK to confirm or Cancel to exit Click Update to save the settings or Cancel to return to the Account Management screen without saving any changes Note You can make multiple selections by choosing one group and then pressing the Shift or the Ctrl key then clicking on another name to select multiple names and delete them at once 166 VISIONEER NETSCAN 4000 USER S
18. C3 vti pvt C3 vti log C3 private C vii txt C3 vti script C3 vti enf E images LJ DemoCodeforAc o C3 Xcabinet vB Administration Web Site E 8 8 E ER CEC ECECECECECECECECECECECEGROMCMCE OAS Action view le am X amp 2 Tree cabinet Properties as Directory Documents Directory Security HTTP Headers Custom Erors EB m n When connecting to this resource the content should come from f The designated directory A share located an another computer A redirection to a URL Local Path cabinet Script source access Log visits VV Read IV Index this resource Iv Write I Directory browsing Application Settings Application name persa Application Create Starting point lt Default Web Site gt Configuration Execute Permissions Scripts only Application Pratectian High Isolated z Unload gt Default SMTP Virtual Server 54 VISIONEER NETSCAN 4000 USER S GUIDE The settings for the directory is as below If the file management system in your server is NTFS in order to allow IIS to use an anonymous account to access the files in the directory of C Inetpub wwwroot Xcabinet you have to make sure the anonymous account has sufficient write privileges You may make settings changes similar to the following 1l Select C Inetpub ww
19. II5Samples MSADC Ca Rec ier Printers ug PBServe Explore PBSDate Open DiVuSer Browse PushPar p ti bin Hes 2 test All Tasks 9 DocuGat view gt at _ G wtilog Delete _private Rename _vti_txt Refresh E vti scri E _vti_enf E images E Democo Ge EE E E HE E EE EHE EE E EH EH Xcabinet Administration Web Site amp 3 amp Default SMTP Virtual Server lo pens property sheet For the current selection 52 VISIONEER NETSCAN 4000 USER S GUIDE 2 In the Xcabinet dialog box select the Directory security tab and click Edit for Anonymous Access and Authentication Control Please make sure Anonymous Access is selected in the Authentication Methods dialog box E Internet Information Services Action v do Elm x ei i Bir m i Xcabinet Properties o Tree Xcabinet Properties Directoy Documents Directory Secuily HTTP Anonymous access and authentication control a setts Enana ATUPPI COL MEME and ate m fg tse Ea axtheriication methods for this rescr i 1SAdmin amp 8 sSanpkes P uthentication Methods m f manc Gg Roc WY Anonymous access Ly Printers No user name patsword required to acces Ig Peserver gp FESDats Arona used for ononjenoius access BS DiVuS
20. http and file https Important note You must use this CIFS filing format file WP computer name folder name to set CIFS URL The port number of your filing server Default value FTP 21 HTTP 80 CIFS 139 HTTPS 443 If the default value is different from the current server input the correct port number in this field 62 VISIONEER NETSCAN 4000 USER S GUIDE Item File Name Color File Format Black amp White File Format Resolution Description The file name for your scanned document without extension Using Y M D h m s n creates a counting number file name Y M D h m s n represent Year Month Day hour minute second and series number respectively For example typing the file name test D n will bring your filing file name as test0500001 Color documents are sent to the server from the scanner Choices are l File Format PDF JPEG TIFF MTIFF Multi page TIFF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file 2 Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only Black amp White or Gray documents are sent to the server from the scanner Choices are 1 Multi Level Gray ON OFF 2 File Format PDE MTIFF Multi page TIFF TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the available file f
21. press OK to return to the Menu screen Informabon Network Settings Copier Default J J General Mai Server E Mail Default J LJ J Management Fax Settings Filing Template L LJ Account Management Phone Book Fax Default j SPECIFYING THE SCANNER S NETWORK SETTINGS 23 SPECIFYING ADMINISTRATOR SETTINGS USING THE SCANNER S WEB PAGE 1 Input the network settings on the control panel via the soft keyboard as described in the preceding section Specifying the Scanner s Network Settings on page 20 2 The scanner is designed with an embedded web page to allow the system administrator to remotely manage the scanner Simply type the IP address of the scanner in the URL field of your browser and then press Enter The scanner s embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox 3 Click each item on the menu to enter relevant values For details on each setting please refer to the section Summary of the Menu Options on page 27 24 VISIONEER NETSCAN 4000 USER S GUIDE Note m The Management and Administrative Settings menus are blocked by password After selecting either of these options touch Login to enter the detailed settings There is no default password for these options you can create a password later When you do create a password write it dow
22. touch panel To specify the Filing Template by the scanner s web page 1 Type the IP address of the scanner in the URL field of your browser and then press Enter to launch the scanner s web page NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Item Target URL Port CREATING A FOLDER TEMPLATE 61 2 Click Filing Template to prompt the following Filing Template screen Filing Template Target URL ftp v Port 21 File Name Color File File Format PDF Format Compression Level Low Multi Level B amp W Gray OFF Black White File Format PDF File Format Compression Level Low Resolution 200 dpi Image Density 4 Create a Subfolder OFF e je je e T TE ERIE Report to E mail Paper Size f Letter x 3 Enter or select an input parameter respectively and then click Update to save your settings Refer to the following table for details of each setting Description Please choose the type of protocol for your filing server in the first field Choices include FTP HTTP CIFS HTTPS Please enter the target URL in the second field You can enter either the domain name or the IP address with the directory path Note that the directory will be varied due to different protocols The route starts from the root directory in FTP HTTP HTTPS and CIFS For example ftp
23. 157 Adding a New Fax Group rnin cee ee ree e en 158 Modifying a Phone Group sigs ces ede ce n 159 Deleting a Phone GIO obo ose bh eeu use GR ORE wee 159 Account Management liess nnn 160 Setting up Account Management Using the Scanner s Web Page 161 iv TABLE OF CONTENTS ll l0 MeCMEMEE IEEE NetScan 4000 Spare Parts List 02 00 000 Index Introduction Thank you for purchasing the NetScan 4000 a 4 in 1 MFP Multifunction Peripheral The scanner offers an unprecedented document delivery technology transmitting paper documents electronically over the internet With this scanner you can instantly scan single sided or double sided paper based document and deliver the electronic image to various destinations including e mail addresses printer fax machine ftp servers web site or someone else s computer on the network The new way to distribute documents is faster more cost effective and safer than any traditional methods such as mail or courier Important To perform the fax and copy function you need to connect the scanner to a supported printer Please visit the scanner information page for your scanner at www visioneer com for more information VISIONEER NETSCAN 4000 USER S GUIDE 1 2 VISIONEER NETSCAN 4000 USER S GUIDE WHAT S IN THE BOX Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Visio
24. 16 to 28 lbs 0 002 to 0 006 or 60 g m to 105 g m m Document s should be square or rectangular and in good condition not fragile or worn m Document s should be free of tape curl wrinkle tears wet ink or punch holes m Document s should be free of staples paper clips labels and paper sticky notes W There is nothing on the flatbed glass Note To scan irregular types of document s place the document s on the glass or make a copy first and then scan the copy instead PLACING DocuMENT S IN THE ADF Ifyou have multiple pages fan your document s to avoid occasional paper jam and to verify that none of the pages are stapled or taped together The ADF holds up to 50 pages at one time 76 VISIONEER NETSCAN 4000 USER S GUIDE 5 Adjust the Paper Guides to center the document s in the ADE 6 Place your document s with the text FACE UP in the ADF with the tops pointing into the scanner LOADING PAPER 77 USING THE PAPER STOPPER If you are using legal size paper move the paper stopper to the right end as shown below The paper stopper is designed to keep your documents from falling to the floor during operation PLACING DOCUMENT S ON THE GLASS 1 Open the document s cover to reveal the glass 2 Place your document with the text FACE DOWN on the glass and align the document in the upper left corner 3 Close the document cover 78 VISIONEER NETSCAN 4000 USER S GUIDE
25. 36 Subnet Mask 28 System Firmware Version 27 T Target URL 38 61 101 Port 39 TCP IP 13 19 Telephone jack 5 Text 90 Time Zone 27 Transmission Report 44 U Unit 31 81 USB cable 17 USB port 5 User Tools 22 visioneer Copyright 2009 Visioneer Inc 05 0790 000
26. File Separation 36 90 Filing 3 6 12 13 74 Servers Advanced Operation 96 Servers Basic Operation 95 Template 60 Filing Manager 64 Filing Messages and Errors 116 Fine 41 Fit to Page 44 Flatbed cover opens 111 Flatbed Light Check 111 Folder Manager 68 Folder Name 101 Folder Template 38 65 From Address 89 FTP 12 13 19 38 49 101 FTP Errors 116 Function keys 6 G Gateway IP 28 Group Address 94 H Home sensor error 111 Homepage Version 27 HTTP 49 162 HTTP S 12 13 38 101 HTTPS 55 ID 42 72 IIS anonymous 51 IIS privilege 53 Image Density 31 36 40 42 63 80 88 97 103 108 135 Image Edit 79 Information Messages 111 Input tray 4 Installation 13 IP Address 10 28 L Lamp error 111 LAN port 5 16 LCD screen 4 6 74 LDAP 10 30 162 LDAP Server IP or URL 29 Port 29 LINE jack 5 17 Lock error 112 Login Name 28 29 98 102 Administrator 46 Long Edge 83 M MAC Address 27 Machine Name 27 Mail Server 11 28 Management Options 46 Managing the Product Remotely 3 Manual Receive 44 Manufacturer 27 Margin Adjustment 31 81 Menu 22 27 Menu key 7 21 Minimum Configuration Requirements 13 Model 27 Modify Folder 68 Multi Level Gray 37 40 62 91 N Network Management Tool 19 24 Network Messages and Errors 113 Network Parameters 8 Network Settings 21 28 New Folder 65 Numeric keypad 7 N Up Paper Saving 85 0 Orientation 33 34 83 Original Doc
27. GUIDE Specifications General Specifications Item Regulatory Model Type Memory Size Flash Memory Size Light Source Color Output Quality Optical Resolution Network Connection Dimensions W x D x H Weight Warm Up Time Power Requirement Power Consumption Specification Visioneer NetScan 4000 A4 Flatbed with 3 pass Duplex ADF System 128 Mbytes Image processing 64 Mbytes Scanner Asic 64 Mbytes 9 5 Mbytes Cold Cathode Fluorescent Lamp 24 bits Color 8 bits Gray 4 bits CMYK 1 bit bitonal 600x600 dpi 10 100 Mbits auto negotiation 18 75 x 19 10 x 8 10 inches 475 x 485 x 205 mm 22 5 lbs 10 2 kgs 45 seconds 24V dc 3 2A Working 62 W Standby 30 W Sleep 20 W General Specifications Item Power Supply Power Cord USB Cable Phone Cable LCD Size LCD Display LED Indicators Copy Port Power Saving Mode Acoustic Noise Operation Environment ACCOUNT MANAGEMENT 167 Specification DESK TOB IEC 320 C6 3B 100 240Vac 24Vdc 3 2A 76 8W HEG75 S240320 7L HiTRON CLASS I Efficiency Level V L21980mm DC JACK 0 40 C RoHS US 3P 7A 125V L 1800mm 3C 18AWG Black PH8B2EDJFOA 05B RoHS EUR CEE 2P G BASE 16A 250V L 1800mm 3C 0 75mm Black PG8B9CIJGOA 05B RoHS UK BS PSB 3P 3A 250V L 1800mm 3C 0 75mm Black PG8B9X3JGOA 05B RoHS USB A M B M 4P L 1850mm UL2725 28AWG CA1004020233510 transparent with core 75 C RoHS 2 conn
28. Grant or deny access to this resource using IP addresses or internet domain names Enable client certificate mapping Edit Client certificates can be mapped to Windows user L accounts This allows access control to resources using client certificates Edit p Secure communications Require secure communications and i il 5 Server Certificate peni ro edet GERI Enable certificate trust list View Certificate Curent ETL zj Edit New Edit 0K Cancel Apply Help Cancel Help CREATING A FOLDER TEMPLATE 57 Make sure Require secure channel SSL and Ignore client certificates have been selected Or You can simply type netstat in an MS DOS command If the https has been established and indicated in the example below then the server is ready to receive scanned documents from the scanner via HTTPS iG gt netstat Active Connections Foreign fiddre State TIME WRIT E er ESTABLISHED domino server 1666 ESTABLISHED i 58 VISIONEER NETSCAN 4000 USER S GUIDE CIFS SETTING THE SERVER TO STORE YOUR IMAGE CIFS Windows Network Share is a file saving protocol generally used for recourse sharing of networks in Microsoft Windows systems Please set up the shared directory per the network settings for sharing in MS Windows Generally in the shared directory Properties dialog box under the Windows XP select the Sharin
29. The Folder Template contains similar information as the new folder screens The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype the data again Item Description Image Density Adjust the image density in seven steps using the control panel And you can specify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes your scanned image darker and decreasing your scanned image lighter Choice 1 2 3 4 5 6 7 Color Black amp White Factory Default Color documents to be sent via filing from the scanner Choices 1 File Format PDE JPEG TIFF MTIFF Multi page TIFF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as RAW only Black and White documents to be set via filing from the scanner Choices 1 Multi Level Gray ON OFF 2 File format PDE TIFF MTIFF Multi page TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDE JPEG TIFE and MTIFE If TIFF or MTIFF is selected as your file format the compression Level is limited to RAW only If you choose OFF from Multi Level Gray the file formats include PDF TIFF and MTIFF The compression Lev
30. can be adjusted within a range of 7 levels using the control panel or from the scanner s Web Page Choices 1 2 3 4 5 6 7 1 means the lightest density while 7 means the darkest density Color File m File Format Choose a file format for your scanned image Format Choices include PDE TIFF JPEG MTIFF Note Choose MTIFF or PDF when you need to scan a multi page document and convert it to a single image file B Compression Level Choose the compression level for your scanned image Choices Low Medium High If TIFF or MTIFF is selected as the file format the compression Level is defined as Raw only B amp W File m Multi Level Gray Choose ON if you wish to make Format grayscale copies or OFF to make B amp W single bit copies m File Format Choose a file format for your scanned image Grayscale choices include PDF TIFF JPEG MTIFF Black amp White choices include PDF TIFF MTIFF m Compression Level Choices Low Medium High If you choose ON from Multi Level Gray the file formats include PDE JPEG TIFE and MTIFE If TIFF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF PCX TIFF and MTIFE The compression Level of MTIFF or TIFF includes G3 G4 and Raw Factory Default 104 VISIONEER NETSCAN 4000 USER S GUIDE FAXING YOUR SCANNED DOCUMENT Important Before faxing yo
31. careful not to snag anything on the spring nor bend it ADF Snap in Pad The Top of the ADF Pad Holder 5 FE E TIS REPLACING THE ADF PAD ASSEMBLY 127 3 Pinch both sides of the housing inward to release it from the scanner then remove it from the slot 4 Pinch both sides of the ADF pad inward to release it from the scanner then remove it from the slot ADF Snap in Pad Holder ADF Snap in Pad To replace the ADF pad assembly 1 Take the ADF pad module out of the box ADF Pad ADF Pad Housing 2 Pinch both arms of the ADF pad inward and align the arms of the ADF pad with the slots on the scanner 128 VISIONEER NETSCAN 4000 UsER s GUIDE 3 Place it into the slots in the scanner then press down until it snaps into place Be careful not to bend or warp the metal spring 4 Pinch both sides of the ADF pad housing and insert the pins to the holes in the scanner 5 Press down the top of the housing until it snaps into place The ADF pad housing holes 6 Close the ADF cover when you are finished replacing the ADF pad REPLACING THE ROLLER ASSEMBLY 129 REPLACING THE ROLLER ASSEMBLY The ADF Roller may wear out and is designed to be a user replaceable part Problems with documents feeding through the ADF is an indication that the roller may be wearing out You should first clean the ADF following the instructions in the previous section Cleaning the Automatic Document Feeder on p
32. demo 2 Fax m Fax Fax Demo 3 Undefined v 4 Undefined v 5 J Undefned m 6 Undefned v 6 Click the 1 button to display the following Shortcut 1 Settings screen Note the default settings for the designated working mode will be displayed Any information you specify in the bottom portion of the screen will be the settings used anytime this shortcut button is used The Name and Memo fields is the data displayed in the shortcuts menu You can use the Memo field to describe what functions this shortcut performs Shortcut amp 1 E Mail Name Memo Subject Original Doc Simplex j Resolution Paper Size Image Density 200dpi vH vi lt lt i 7 Type a shortcut name in the Name field Type a description in the Memo field 9 Select the TO CC and or BCC tab to input e mail address es for the shortcut button You can click the Address Book button to access and select any e mail addresses stored in the scanner s address book DEFINING THE SHORTCUT BUTTONS 135 10 Type a subject title in the Subject field and select the other most commonly used settings for the type of documents you scan and send 11 via email The following list of fields have settings that should be adjusted to meet the document requirements Original Doc Resolution Paper Size Image Density and Bind Item Original Doc Resolution P
33. have chosen Check if the quality paper size original doc Simplex and image density meets your requirement If not change the setting to suit your needs For more information about the settings refer to the setting descriptions below Basic Item Original Doc Quality Original Size FAXING YOUR SCANNED DOCUMENT 107 5 Click the More Setting tab to display the More Setting screen Check if you want to use Delay Send Polling Reception or the Overseas Mode For more information about the settings please see the setting descriptions below 6 Press the B amp W or the Color button to send your document s in black and white SETTING DESCRIPTIONS Description Choices Simplex Duplex Long Duplex Short m Simplex If your original is a single sided document choose Simplex to scan your documents only on one side m Duplex Long If your original is a double sided document and is bound along the long edge of paper choose Duplex Long to scan your document on the front and the back side m Duplex Short If your original is a double sided document and is bound along the short edge of paper choose Duplex Short to scan your document on the front and the back side Choose your favorable quality type Choice Standard Fine Extra Fine Photo m Standard 200 x 100 dpi Suitable for most typed originals m Fine 200 x 200 dpi Good for small print W Extra Fine 200 x 400 dpi Good for small print o
34. have to be set Important Make a copy of the following table and ask your Network Administrator to complete the information DHCP Enable IP Address Subnet Mask Gateway IP DNS Server SMTP Server SMTP Port 25 POP3 Server POP3 Port LDAP Server LDAP Port E O weocueweBuwto BEFORE YOU BEGIN 9 Explanation of contents 1 DHCP Enable Choose Yes to obtain IP subnet gateway addresses automatically from the DHCP server 2 IP Address The Internet Protocol IP address assigned to your machine by your network administrator or by the DHCP server 3 Subnet Mask The net mask address assigned by your network administrator or by the DHCP server 4 Gateway IP The gateway IP address assigned by your network administrator or by the DHCP server 5 DNS Server The IP address of the DNS server assigned by your network administrator 6 SMTP Server The IP address of your SMTP mail server assigned by your network administrator 7 SMTP Port The port number of your SMTP Mail Server 8 POP3 Server The IP address of your POP3 server 9 POP3 Port The port number of your POP3 server 10 LDAP Server The IP address of your LDAP server 11 LDAP Port The port number of your LDAP server 10 VISIONEER NETSCAN 4000 USER S GUIDE Note 15 DHCP Server Wi
35. most often used folder names appear first on the Filing Manager main screen Up to 40 folders can be entered You can use the Up Arrow or Down Arrow key to scroll through all folders in the folder list VISIONEER NETSCAN 4000 USER S GUIDE 6 Input the folder information in the fields you want to modify The following example shows the settings from the Folder Template s New Folder Folder Name ftp engineer Target URL ftp v fftp abccompany com E Port 21 User Name abc Password eeeeee File Name scan h Color File File Format PDF vj Format Compression Level Low vj Multi Level B amp W Gray OFF vj Black White f File Format File Format PDF iv Compression Level Low iv Resolution 200 dpi v Image Density 3 v Create a Subfolder OFF v Report to E mail Paper Size Letter v CREATING A FOLDER TEMPLATE 67 7 Click Add to save the folder and return to the main screen Your new folder name will be displayed in the window Click Update to send the changes to the scanner or Exit to leave without saving any change Filing Manager Ne Delete Modify Folder List FTP smb Folder counter 4 50 68 VISIONEER NETSCAN 4000 USER S GUIDE To modify a current folder 1 Repeat Step 1 to 2 from the previous section Editing a Folder using the Scanner s Web Page
36. of your copy result For example if your document contains pictures choose Photo If your document contains text only choose Text Speed mode is a standard mode for all documents Choice Speed Text Photo Image Edit Item MAKING COPIES 81 Description Erase Border Margin Adjustment Unit Factory Default Sets the length of border you want removed from the image Options 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm The Margin Adjustment option will move the copy image to the right and or to the bottom depending on the Right and Bottom parameters Right or Bottom options 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm Choose the unit of measurement you want to use Choices inch mm 82 VISIONEER NETSCAN 4000 USER S GUIDE Advanced Copy Item Description Collate Choose the order you want your copies to be placed in Sort e g pages 1 2 3 1 2 3 1 2 3 or Stack e g pages 1 1 1 2 2 2 3 3 3 Duplex Choose one of these four types to use when printing duplex First verify that your printer includes a duplex option Choices 1 to 1 Sided 1 to 2 Sided 2 to 2 Sided 2 to 1 Sided 1 to 1 Sided Copy single sided originals onto one side of one sheet of paper 1 to 2 Sided Copy single sided original onto two sides of one sheet of paper 2 to 1 Sided Copy double sided original onto one side of one sheet of paper 2 to 2 Sided Copy double sided original onto tw
37. set of 50 pages from the ADE press the Bind button first After the first flatbed or ADF scan finishes you will be prompted to bind to the next scan Place the next page on the flatbed or document batch in the ADE and press Bind to continue After you are done scanning all pages in the document choose End to close the dialog box 92 VISIONEER NETSCAN 4000 USER S GUIDE USING THE SOFT KEYBOARD In the E mail main screen the soft keyboard is used to enter your e mail address or message in the text field To use the soft keyboard 1 Whenever there is a soft keyboard icon shown in a blank field for example the following Subject field on the E mail screen touch anywhere on the blank field to bring up the soft keyboard Soft keyboard The blank field icon Subject Return D KB Switch J aiig Keyboard switch button SENDING YOUR DOCUMENT TO E MAIL 93 2 To enter lower case letters numbers or other characters press the KB Switch button to switch between keyboards as shown below KB Switch 3 To return to the E mail main screen press the Return button USING THE ADDRESS BOOK To select e mail addresses Touch the Address Book icon on the E mail main screen The following Address Book screen displays Touch an e mail address to select it The selected one will be highlighted You can touch another address for multiple select
38. to this address If the administrator has not set the device s e mail account in the Mail Server settings you can enter the e mail address here This is the From address in your e mail when you receive an email from the scanner 90 VISIONEER NETSCAN 4000 USER S GUIDE Item Description Reply To Enter a Reply to address if you want to specify a reply address that is different from the From address Up to 60 characters can be entered in the field To enter the address you can touch anywhere on the Reply To field to bring up the soft keyboard to type the address Text Type your e mail message here To enter the text you can press anywhere on the Text field to bring up the soft keyboard to type the text File Separation Limit the file size of the attachment of each outgoing message to avoid the size limitation of SMTP servers Use the combo box to select from the list Choice 1MB 3MB 5MB 10MB 30MB Unlimited Factory Default Scan Options Color m File Format Choose a file format for your scanned image Choices include PDE TIFF JPEG MTIFF Note Choose MTIFF or PDF when you need to scan a multi page document and convert it to a single image file m Compression Level Choose the compression level for your scanned image Choices Low Medium High If TIFF or MTIFF is selected as the file format the compression Level is defined as Raw only SENDING YOUR DOCUMENT
39. you want to assign local users privileges to modify the individual scanner features such as the Copy E mail Filing and Fax function you must set up accounts in the Account Management The Account Management feature can only be accessed through the scanner s embedded web page After creating user accounts power cycle the scanner for the data to refresh to the scanner A user is required to create a login name and password and quota to use the scanner The access to the Account Management section is blocked by the administrator password It is recommended that an administrator create a password before changing the default settings to the secure network environment of the workplace To determine the scanner s IP address 1 Press the Menu button on the scanner 2 Touch the Network Settings button on the LCD screen 3 Write down the number in the IP Address field ACCOUNT MANAGEMENT 161 SETTING UP ACCOUNT MANAGEMENT USING THE SCANNER S WEB PAGE l Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type the IP address of the scanner in the URL field For example http 10 1 30 83 The scanners embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox 3 Click Account Management and you will be prompted to enter a password Login
40. 2 Choose a folder you wish to edit from the folder list and click Modify to open the following Modify Folder screen Or you can double click the folder to open the Modify Folder screen Folder Name ftp engineer Target URL ftp M Ports 21 User Name abc Password eeeeeeee File Name scan h Color File File Format Format Compression Level Multi Level B amp W Gray Black White File Format File Format Compression Level PDF Low OFF PDF ftp abccompany com Low Resolution 200 dpi Image Density 3 Create a Subfolder OFF E e c ic lc HR Report to E mail null Paper Size Letter iMi 3 Modify your folder content and click Update to save the latest data or Cancel to exit and return to the Folder Manager screen Inthe Folder Manager screen click Update to send the changes to the scanner or Exit to leave without saving any changes CREATING A FOLDER TEMPLATE 69 To delete a folder Repeat Step 1 to 2 from the previous section Adding a New Folder By the scanner s Web Page 2 Choose the folder you wish to delete in the Folder Manager screen Filing Manager Ne Delete Modify Folder List FTP User ftp engineer smb Folder counter 4 50 70 VISIONEER NETSCAN 4000 USER S GUIDE 3 Click Delete to remove the folder A warning message appears to confirm your deletion Click OK to confirm or Cancel to exit
41. 5556214 Name Phone No page 1 1 of 20 VISIONEER INETSCAN 4000 USER S GUIDE ADDING A NEW FAX GROUP Please note up to 50 phone numbers can be included in a fax group and up to 20 groups can be created in the Phone Book To add a new group 1 In the Phone Book screen click Phone Group at the upper right corner to display the following Phone Group List screen Phone Group Phone Group List Phone No Update E 401 Name Name Customer Delete Numbers Phone No 5553357 02 Name 4 Delete Numbers Name Distributor 03 Name Phone No 5551763 Delete Numbers 6 04 Name Name Marketing Delete Numbers 05 Phone No 5658273 L405 name Delete Numbers bed 06 Name Name Technical Suppon Phone No 5557842 Delete Numbers 07 Name mo Delete numbers Name 08 Name Phone No Delete Numbers 03 Name B Dame unter 10 Name Delete Numbers T 2 Click a group number button to open the following Add a New Group Set screen Add a New Group Set Name Phone No List 001 Customer1 l 002 Customer2 003 CustomerService E 004 Distributor 005 Engineering 006 Marketing 007 Operations 008 TechnicalSupport 009 010 011 Numbers 012 013 Cancel 014 015 016 017 018 019 020 021 022 iv Member MANAGING FAX PHONE BOOK 159 3 Enter the name of the group
42. 89 97 107 Original Size 36 88 97 102 107 OutBox Server SMTP IP or URL 28 Port 28 Output tray 4 Overseas Mode 42 108 P Page Count 27 Paper Size 80 135 Paper size not supported 112 Paper stop 4 77 Paper Tray 80 Password 28 29 98 102 Administrator 46 Phone Book 45 104 109 155 Phone Book Manager 157 Photo 41 Polling Reception 42 108 POP3 10 13 19 POP3 Server IP or URL 29 Port 29 Power jack 5 15 Power switch 5 Print Orientation Long Edge Short Edge 33 34 83 Paper Saving 35 85 Printing INDEX 177 1 to 1 Sided 1 to 2 Sided 2 to 1 Sided 2 to 2 Sided 32 33 82 Program Phone Book 45 46 PSTN Access 43 Q Quality 41 107 R Redial amp Redial Interval 43 Reduce Enlarge 80 Reply To 90 Report to E Mail 39 63 98 102 Resolution 36 39 62 88 97 102 135 Ring Response 43 RJ 11 5 S Scan Errors 111 Scan Options 36 39 99 135 Scan Settings 97 Scan to E Mail 11 13 Scan to Folder 3 6 12 13 Scanner Firmware Version 27 Scanner lid 4 Scanner Setup 14 Select Line 43 Send Later Date Time 108 Serial Number 27 Server Information IP or URL 48 162 Server Options 96 98 Server Settings 38 New Folder 99 Short Edge 83 Shortcut Buttons 132 137 Shortcuts 4 Single Dial 45 SMTP 10 11 13 19 162 Soft Keyboard 35 92 Switch 93 Sound Volume 43 SSL 55 Stamp 35 85 Station Number 43 73 INDEX 178 Status LED 8 Stop key 7 Subfolder 63 Subject
43. Copier Default Used to specify the scanner s default copy settings Note when the system auto reset time is over or the device is turned on and off again the copy settings will be reset to these values Item Description Orientation Specify how you want to bind your duplex printing Note This feature is available only if a duplex printer is installed Choices Long Edge to Long Edge Long Edge to Short Edge Short Edge to Long Edge Short Edge to Short Edge Long Edge means documents are to be bound or flipped on the long edge of paper Short Edge means documents are to be bound or flipped on the short edge of paper E E E EJ Long Edge to Long Edge Long Edge to Short Edge Turn your documents from long Turn your documents from long edge binding to long edge binding edge binding to short edge binding EJ E E J E Short Edge to Long Edge Short Edge to Short Edge Turn your documents from short Turn your documents from short edge binding to long edge binding edge binding to short edge binding Note The selection of orientation varies depending on the type of duplex printing Duplex Availability of Orientation l tol sided All options are unavailable 2tolsided Only Long Edge to Long Edge and Short Edge to Long Edge are available l to 2sided Only Long Edge to Long Edge and Long Edge to Short Edge are available 2to2sided All options are available 34 VISIONEER NETSCAN 4000 USER S GUIDE Copier Defau
44. Copying 111 Information Messages During Networking 113 Information Messages During E Mailing lusus 114 Information Messages During Filing 00000 116 Information Codes During Faxing oisi ceo lere r4 vers 118 Maintenance oessoberer REOR ened G ha Ra Y PX SG RET Es 121 Clearing a Paper Jim uu Deva Ya ep I RO P E Obr RT t olor dci 121 Cleaning the Scanner xuoce pbrELAeexL E skies e p bd rs bes 123 Cleaning the Automatic Document Feeder 123 Cleaning the Scanner Glass Laon ex delebo E FATEATUR a Rete 124 Cleaning the LCD display ses 025 e rtr et s 125 Replacing the ADF Dad Assembly ere er noa 126 Replacing the Roller Assembly csccnice cece tad eres ictanes dice 129 Ll AMMMMICI 132 Defining the Shortcut Buttons 14 5 2i0s ccs ence e tcp Ran 132 Using tbe Shortcut Buttons vii inter cede De e p e 157 Managing the Address Book is2c 04k02d00 d00000 PR Rd URS 139 Adding an E mail Address 3t o dx bri EVE E RA 139 Modifying an E mail Address 1 ore tr rrr RR nn 142 Deleting an E mail Address cess ics cca care erm 145 Adding A New Group ioo adi ecce a ek new ands nae ed 147 Modifying a Group un Varese eques a dali eR d adapt Rari adis 152 Deleting Groups a 663 oho 9 909 9p ROB OR DRUG UR ee eee 154 Managing Fax Phone Book dns cecsvyin ec her a ERR n 155 Adding a New Fax Number 12 cocos e n 156 Deleting or Modifying Phone Numbers 2005
45. D screen displays the preset ready status Note After the scanner is turned on you can press the Energy Saving button on the control panel to switch to the power saving mode If the scanner is idle for 15 minutes default setting it automatically shuts off the scanning lamp Press any key except the Energy Saving button to return to the ready status CONNECTING THE CABLES 19 Configuring the Scanner The following settings or destinations must be defined by the system administrator before the scanner is used to distribute the scanned document on the network m Network and E mail parameters Defines the parameters for TCP IP SMTP and POP3 protocols to send your scanned document to e mail addresses m Filing Destinations Defines the protocols and destinations to send your scanned document to FTP servers web or any personal computers on the network To specify these settings or destinations the administrator can enter a relevant value in the Menu options on the control panel In addition to using the control panel the scanner allows the administrator to remotely configure the machine by either launching the scanner s embedded web page Web Image Monitor or starting the Network Management Tool provided in the supplied Scanner Driver CD ROM The scanner s embedded web page Web Image Monitor allows the administrator to configure each machine remotely with a web browser while the Network Management Tool allows th
46. Eg Internet Information Services 8 domino server Directory Security HTTPHeaders CustomEmors Server Extensions z Default FTP Site Web Site Operators Performance ISAPI Fiters Home Directo Documents Defaull site Web Site Identification Administration Explore Description efault Web Site lt gt Default SMTP V Open IP Address AI Unassigned v Advanced Browse TCP Port ee SSL Port 443 Start aut r Connections Stop Unlimited Pause C Limited To 1 000 connections ny n Connection Timeout 900 seconds All Tasks gt IV HTTP Keep Alives Enabled 1v Enable Loggin View R aging Active log format W3C Extended Log File Format Properties Cancel Apply Hep 3 Inthe Default Web Site Properties dialog click the Directory Security tab and then click the Edit button from the Secure Communication field The Secure Communication dialog opens i i PTT x Web Site Operators Performance ISAPI Filters Home Directory Documents OI Require secure channel SSL Directory Security HTTP Headers CustemEmors Server Extensions Require 128 bit equire 128 bit encryption r Anonymous access and authentication control Enable anonymous access and edit the r Client certificates authentication methods for this resource 2 S Ignore client certificates C Accept client certificates r IP address and domain name restrictions C Require client certificates 9
47. IDE Since the scanner will check whether the directory for saving the file really exists before proceeding with file saving and then writing the file after scanning to the specified directory you have to set the directory for saving files as browse and allow write access in the Web Server otherwise the scanner will not be able to write the file into the directory If you wish to use the scanner to save files in addition to changing some settings in the Web Server you will have to confirm the account with the privilege of writing to the Web Server otherwise the scanner will not be able to write the scanned file to the file system The following uses the IIS setting for anonymous access to Microsoft Windows 2000 as an example and assumes the HTP application is installed in the root directory of IIS C Inetpub wwwroot Xcabinet and the directory for file saving is C Inetpub wwwroot Xcabinet For non anonymous access refer to IIS for more detail information CREATING A FOLDER TEMPLATE 51 The settings for IIS anonymous access is as below 1 Start Internet service manager in the Control Panel select Default Web site and right click C Inetpub wwwroot Xcabinet and select Properties Internet Information Services n edel xi T Action View e amp lm x amp Alee ym Tree 48 domino server E 3 Default FTP Site EH Default Web Site Scripts IISHelp IISAdmin
48. In the Stamp field there is a small Soft Keyboard icon shown at the upper right corner Touch anywhere on the Stamp field to bring up the soft keyboard to enter your stamp characters Example Factory Default 86 VISIONEER NETSCAN 4000 USER S GUIDE SENDING YOUR DOCUMENT TO E MAIL BASIC OPERATION Using the Default Setting E mail Options Scan Options i Bind J Place your document s with text FACE UP in the ADF or FACE DOWN on the flatbed glass Press the E mail button on the control panel The following E mail main screen appears Recipient i E f The Address a La Book button bd Subject Resolution Paper Size Image Density 75dpi aA 4 i Enter the e mail address m Touch any place on the To field the empty box in the center to bring up the soft keyboard to input an email address Press the Enter key on the soft keyboard to move to another line and input another email address When finished adding email addresses press Return to return to the E mail main screen W You can also touch the Address Book button to bring up the address book and select an option from the list You can also select multiple addresses at one time Press the B amp W button to send your document s in black and white or the Color button to send your document s in color SENDING YOUR DOCUMENT TO E MAIL 87 ADVANCED OPERATION Using Special Settin
49. Most Used Folders No of Filing Folders Specification Yes Yes Automatic Manual N A Yes Specification FTB HTTP HTTPS CIFS PDE TIFF M TIFF PDE JPEG TIFF M TIFF PDE JPEG TIFF M TIFF Raw G3 G4 JPEG JPEG 75 100 150 200 300 400 600 dpi B W 200 dpi Gray 200 dpi Color 200 dpi 5 50 ACCOUNT MANAGEMENT 173 NetScan 4000 Spare Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Power Supply 37 0086 000 Power Cord North America 35 0223 000 Power Cord Europe 35 0104 000 Power Cord United Kingdom 35 0105 000 174 VISIONEER NETSCAN 4000 USER S GUIDE Part Name USB Cable Telephone Cord Roller Assembly ADF Pad Module Part Number 35 0118 000 35 0224 000 57 0128 000 57 0129 000 INDEX A Account Management 160 Add Phone 43 Address Book 86 87 93 139 Address Book Manager 142 145 148 150 ADF cover opens 111 ADF paper empty 111 ADF paper jam 112 Administrator E Mail Address 46 Administrator Profile 46 Administrator Settings 23 24 Authentication Method 28 Authentication Type 48 Automatic Document Feeder ADF 4 Requirements 75 B B amp W File Format 103 B amp W key 7 74 Base DN 29 Bind 89 98 135 Black amp White 37 40 91 99 Black amp White File Format 62 Busy Tone Detect 44 C Calibration Error 111 Change Phone Book 45 46 Check printer ca
50. NG THE PRODUCT DESCRIBED IN THIS DOCUMENT VISIONEER WILL REPAIR OR AT ITS OPTION REPLACE THE PRODUCT AT NO CHARGE TO YOU PROVIDED YOU RETURN IT POSTAGE PREPAID WITH PROOF OF YOUR PURCHASE FROM THE ORIGINAL RESELLER DURING THE 90 DAY PERIOD AFTER THE DATE OF YOUR ORIGINAL PURCHASE OF THE PRODUCT UPON RECEIPT DURING THE INITIAL 90 PERIOD BY VISIONEER OF A VALID REGISTRATION OF THE PRODUCT THIS LIMITED PRODUCT WARRANTY PERIOD IS EXTENDED TO THE 12 MONTH PERIOD AFTER THE DATE OF YOUR ORIGINAL PURCHASE IF A VALID REGISTRATION IS NOT RECEIVED DURING THE INITIAL 90 DAY PERIOD THE 12 MONTH WARRANTY IS NO LONGER AVAILABLE AND YOUR PRODUCT WARRANTY WILL TERMINATE AFTER THE 90 DAY INITIAL PERIOD EXPIRES THIS IS VISIONEER S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT ALL OTHER REPRESENTATIONS WARRANTIES OR CONDITIONS EXPRESS OR IMPLIED WRITTEN OR ORAL INCLUDING ANY WARRANTY OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR NON INFRINGEMENT ARE EXPRESSLY EXCLUDED AS A RESULT EXCEPT AS SET OUT ABOVE THE PRODUCT IS SOLD AS IS AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT S SUITABILITY TO YOUR NEEDS ITS QUALITY AND ITS PERFORMANCE IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES All exclusions and limitations in this warranty are made only to the
51. SMTP AUTH POP3 PDE TIFF M TIFF PDE JPEG TIFF M TIFF RAW G3 G4 JPEG JPEG Low Medium High 200 dpi 2000 100 99 E mail Specifications Item Multiple Recipients allowed Supported Mail Server Supported LDAP Server Supported Mail Application Fax Specifications Item Compatibility Modem Speed Resolution Compression Transmission Speed Page Memory Speed Dial Error Correction Mode Contrast Control ACCOUNT MANAGEMENT 171 Specification Yes Lotus Mail Server 5 0 MS Exchange Server 2000 2003 RedHat 7 0 SendMail MAC Mail Server in OS 9 04 Windows 2003 Active Directory with SFU Service for Unix Windows Server 2000 MS Exchange 5 5 Lotus Notes R5 Microsoft Outlook 2000 Microsoft Outlook Express 5 0 Microsoft Outlook Express 6 Eudora 4 3 2 Lotus Notes R5 MAC built in MAIL Application Specification ITU T G3 ECM 33 6K Receive dpi 200x100 200x200 200x400 dpi Send dpi 200x100 200x200 MH MR MMR Approximately 3 seconds 1 2 0 MB in Flash 200 sets Yes 7 Levels 172 VISIONEER NETSCAN 4000 USER S GUIDE Fax Specifications Item Monitor Speaker Busy Tone Detection Redial Immediate Transmission Memory Transmission Filing Specifications Item Protocol File format B W single bit Gray 8 bit Color 24 bit Compression Method B W Gray Color Low Medium High Compression Level Supported Resolution Default Resolution
52. Switch Jason Switch gengineering ct John Doe John Doe operations com Oper UE Description Deparment Heads Toa E mail counter 3 2000 2 Select the group member on the right side that you want to add and then click lt to add the new member to the current list Or select a group member on the left side and click gt to remove a member from the group MANAGING THE ADDRESS BOOK 153 3 Click Update to save the changes or Cancel to return to the Address Book Manager screen without modifying the group Modify a Group Set Name Department Search ine Ari Leason E Mail List v Doe ima Ari Leason AriLeason marketing com Ma Member Jason Switch Jason_Switch engineering cc John Doe John Doe operations com Oper Description Deparment Heads Cancel 4 Click Update to send the changes to the scanner or Exit to leave the screen without saving any changes Address Book Manager E mail Group Ne Delete Modify Update Group Group Name Description Department Deparment Heads Group counter 1 20 154 VISIONEER NETSCAN 4000 USER S GUIDE DELETING GROUPS To delete a group 1 In the Address Book Manager screen click the Group link and select the group you want to delete Address Book Manager E mail Group Ne Delete Modify Update Exit E mail Name E mail Address Description Ari Leason AriLeason marketing com Marke
53. TO E MAIL 91 Item Description Black amp White m Multi Level Gray Choose ON if you wish to make grayscale copies or OFF to make B amp W single bit copies m File Format Choose a file format for your scanned image Grayscale choices include PDF TIFF JPEG MTIFF Black amp White choices include PDF TIFF MTIFF Compression Level Choices Low Medium High If you choose ON from Multi Level Gray the file formats include PDE JPEG TIFE and MTIFE If TIFF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDE PCX TIFE and MTIFE The compression Level of MTIFF or TIFF includes G3 G4 and Raw Factory Default Note m If you make a mistake during the process press the Stop button on the control panel to cancel the operation m The machine allows you to send the scanned document s to multiple e mail addresses After inputting the first e mail address simply press the enter key on the soft keyboard to type another address in the next line W Up to 64 characters can be entered in the File Name of Attachment To From Reply to Subject and the Text fields m If you wish to scan a multi page document and convert it to a single image file choose your output file format to be MTIFF or PDE m If you want to scan multiple pages from the flatbed or more than one
54. UIDE Network Setting Used to specify the scanner s network settings Item Description DHCP Enable If you have a DHCP server available on your network and the DHCP has been enabled the IP address subnet mask gateway and DNS server will be automatically given Choice ON OFF IP Address The Internet Protocol IP address assigned to your machine by your network administrator Subnet Mask The subnet mask address assigned by your network administrator Gateway IP The gateway IP address assigned by your network administrator DNS Server The Domain Name Server assigned by your network administrator Factory Default Mail Server Used to specify the scanner s mail server information Item Description Device E mail Address Account Device E mail Enter the email address of the device This is also the default From Address address when you are sending email from the device OutBox Server Enter the SMTP IP or SMTP URL address SMTP IP or URL Port Enter the port number of the SMTP server Authentication Enter the email authentication method Method Choice None SMTP POP3 Login Name Enter the login name for SMTP or POP3 authentication Password Enter the password for SMTP or POP3 authentication SUMMARY OF THE MENU OPTIONS 29 Mail Server Used to specify the scanner s mail server information Item POP3 Server IP or URL Port Description Enter the POP3 server IP or POP3 URL address
55. Using the ADF ursa wa roe Ln n TRE Rte CR Ra 75 Placing Document s in the ADF 14 abba dre y CXV E rrn 75 Using the Paper SIoDPet iu cebat ale aee oq ee oe 77 Placing Document s on the Glass 26 ce oer shen ieee sea 77 Making Copies Rr 78 Basic Operation siere dusters oben lean E cme bree ae aly 78 Advanced Operation xau decanted eons RUE dete en cease 79 Settings Description isle 80 Sending Your Document to E mail ids aes eee enr e ren 86 Dasc Operation 43 corse Ced do P COSE OO P COEUR Ie b Rohe a dad 86 Advanced Operador E ede eo o eh baa t 87 Settings Descriptions 0 eee cece eee 88 Using the Soft Keyboard 542r hr Er Ry Reb 92 Using the Address Book oria d ORC ORE eee Ce ete t Dn n 93 Sending Your Document to Filing Servers 95 Basic Operation iu ose ed ek ee Aen ad Rx che re ee 95 Advanced Opera ione doe p Keane ee DOE Wo RE 96 Settings Description 0 cee ec eee 97 Adding A New Poldet ia dua accede aoe ae cee ne eoe od 99 Faxing Your Scanned Document ic oxcsas eir a CAREY Gd EARS 104 Basic Operation 43 esce Cb y Codie ER Mes ER CO p C 104 Advanced Operati n 175d cc vere oe FRU OEC Ree 106 Setting Descriptions 6 cee ee 107 Canceling s Fax Job ous 108 Using the Phone Book us sheen ee ed eed oe pb eee GS 109 Troubleshooting sc 0ci ees case eR ERR 111 Information Messages 125 exo ad aceite dace Pa PAAR ata ate 111 TABLE OF CONTENTS iii Information Messages During Scanning and
56. age 123 Excessive dust on the roller can make it appear worn and smooth to touch You cannot determine if it is time to replace a roller if the roller hasnt been cleaned first The roller should last for approximately 200 000 pages scanned To remove the roller assembly 1 Lift up on the ADF cover release and carefully open the ADF door 2 Lift up the green lock flange to unlock the roller from the ADF door ADF Feed Roller Green Clamp p fi Ce iom a 130 VISIONEER NETSCAN 4000 UsER s GUIDE 3 Carefully angle the roller out and away from the ADF door To replace the roller assembly To install the ADF roller please follow these steps 1 Insert the left end of the roller assembly into the hole in the ADF door 2 Angle the roller into the scanner 3 Align the tab on the green lock flange with the slot in the ADF door REPLACING THE ROLLER ASSEMBLY 131 4 Press down on the lock flange to lock the roller into the scanner Lock Slot Green Lock 5 Close the ADF front cover 132 VISIONEER NETSCAN 4000 USER S GUIDE Appendix DEFINING THE SHORTCUT BUTTONS The scanner s Shortcut provides you an effective way to make copies or distribute your documents in three simple touches on the LCD display or the control panel The three step operation saves you a considerable amount of time in typing or choosing your favorite settings Before using the shortcut buttons you need to first define
57. age Density 200dpi A4 y Choose a folder to save your scanned image W Or you can use the Up arrow or Down arrow button to scroll through the list m Or you can display the most frequently used folder list by touching the Show All button On the Basic screen check if the original size scanning resolution or image density meets your requirement If not change the settings to suit your needs Touch the Server Options tab to display the Server Options screen If you are a registered user and there is a different login name displayed on the Server Options screen please enter your own login name and password your desired file name for the scanned image the e mail address to send the filing report and check if you want to create a subfolder on the screen Item Resolution Original Size Image Density Original Doc SENDING YOUR DOCUMENT TO FILING SERVERS 97 6 Touch the Scan tab to display the Scan Settings screen If you want change the file format and the compression For information about the setting please see the setting descriptions below 7 Press the B amp W button to send your document s in black and white or the Color button to send your document s in color SETTINGS DESCRIPTION Description Basic Choose a scanning resolution for your document The higher the resolution the greater the detail for the scanned image High resolution settings take longer to scan and prod
58. aie sacer exacte dece dolor 14 Connecting the Cables qu e s ple c DC e x d e qa De x epee ea 15 Connecting the Power Cables si 2 ostro eee 15 Connecting the Ethernet Cables zoo ence ob x FREIE RREXE 16 Connecting the Telephone Line s ica esed e oe e Re 17 Connecting the Printer Cable sacs errach rr y he 17 Turn on the Poyy toss edt ano d p vp smeni hee Loe Ea ded beta 18 Configuring the Scanner eese esses 19 Specifying the Scanner s Network Settings 0000000000 20 Specifying Administrator Settings Using the Scanner s Web Page 23 Specifying Administrator Settings Using the Network Management Tool M REE EERE 24 Summary of the Menu Options uou dens scarico Race a ex een 27 Creating A Folder Template 22x uackemk ae p ee E e eR 49 FTP Setting the Server to Store Your Image 49 HTTP Setting the Server to Store Your Image 49 HTTPS Setting the Server to Store Your Image 55 CIFS Setting the Server to Store Your Image 58 Creating a Folder Template using the Scanner s Embedded Web Page WT ccm 60 TABLE OF CONTENTS Editing a Folder using the Scanner s Web Page 63 Setting Required Fax Settings 2 asser des cedes ade seus ace 71 Setting Your Location i d ees mcr aad ene a ee apace 71 Setting Your Fax Header ot ebxer orb wie toe cet RERO 72 ol o TEC 74 Loading Paper ic eoe tex epo exo ete de A 74 Notice on
59. ails please see Appendix Authentication Type Server Information IP or URL Port Choose to select the authentication type for account management Choices None Local HTTP LDAP SMTP Note None means no account management will be applied Local means using the scanner as the authentication type and the name and password entered in the Account management are saved in the scanner memory HTTP LDAP or SMTP means using a HTTP LDAP or SMTP server as the authentication type Assign the server IP or the URL address of the authenticating SMTP HTTP or LDAP server Touch anywhere on the URL field to bring up the soft keyboard to enter the text Enter the port number if you chose HTTP LDAP or SMTP as your authenticating server CREATING A FOLDER TEMPLATE 49 CREATING A FOLDER TEMPLATE There are server configuration requirements that must be met before attempting to scan to a folder The following will briefly review the server systems that can be used with the scanner There is additional information that you need to be aware of FTP SETTING THE SERVER TO STORE YOUR IMAGE FTP Stands for File Transfer Protocol It is a common method of transferring files via the Internet from one computer to another FTP uses RFC 959 FTP as their protocol and the default Port is usually 21 Therefore please make sure you have a valid FTP account with write privileges under the directory to save the fi
60. ally operating the scanner takes only a few steps as follows 1 Place the document in either the input tray or on the flatbed glass 2 Press Copy E mail Filing or Fax on the control panel Copy sends the scan to the attached printer E mail enter an e mail address or select an address from the address book Filing choose the desired folder to save your image Fax enter a fax number or select one number from the phone book 3 Press the Black amp White or Color button to start scanning and send the scanned document to your printer e mail address filing server or a remote fax machine The following sections describe the advanced steps on how to make a copy of your scanned document how to fax your scanned document and how to distribute your document over the internet LOADING PAPER The scanner can scan and send document s from the ADF Automatic Document Feeder or the flatbed glass If you need to send multiple pages please load your papers in the ADE The ADF can hold up to 50 pages at one time If you need to send pages from books newspaper clippings plastic cards or paper with wrinkles or curls please place your paper on the flatbed glass LOADING PAPER 75 NOTICE ON USING THE ADF Before using the ADE please make sure that your paper meets the following specifications m Document s can range in size from 4 5 by 5 5 inches to 8 5 by 14 inches Legal m Document s can range in weight from
61. and select group members on the right sie of the screen then add them to the group by clicking the lt button Add a New Group Set Name AllCustomers Phone No List 001 Customer1 002 Customer2 003 CustomerService 004 Distributor 005 Engineering 006 Marketing 007 Operations 008 TechnicalSupport 009 010 011 Numbers 001 002 012 013 015 016 017 018 019 020 021 022 Mi Customer Customer2 Member 5 v D 4 Click Add to save your settings and return to the Phone Group List screen MODIFYING A PHONE GROUP To modify a phone group 1 Inthe Phone Group List screen click the group which you want to modify 2 In the Modify a Group Set screen enter your changes and then click Update to save your settings and return to the Phone Group List screen 3 Click Update to send the changes to the scanner DELETING A PHONE GROUP To delete a phone group 1 Inthe Phone Group List screen click Delete beneath the group number which you want to delete 2 A Confirmation dialog box opens Click Yes to delete or No to cancel 160 VISIONEER NETSCAN 4000 USER S GUIDE ACCOUNT MANAGEMENT This chapter is specifically targeted to the persons who are responsible for the administration of the scanner If you are the administrator of this scanner please read this chapter before using the scanner This chapter describes how to set up and manage servers and user accounts If
62. aper Size Image Density Bind Description Press to choose between Simplex or Duplex Select Simplex for single sided scans select Duplex for double sided scans The resolution for your scanned document The higher the resolution the greater the detail for the scanned image High resolution settings take longer to scan and produce larger file sizes Choices 75 100 150 200 300 400 600 dpi Choose your document size Choices A4 Letter A5 B5 Legal Note the legal size is available when scanning from the ADE The image density can be adjusted within a range of 7 levels using the control panel or from the scanner s Web Page Choices 1 2 3 4 5 6 7 1 means the lightest density while 7 means the darkest density Press the Bind button when you want to scan more than 50 pages from the ADE or more than one page from the flatbed After scanning the 1st batch or Ist page a dialog box will pop up asking if you want to Bind or End Choose Bind to scan the next batch or page or choose End to stop scanning Click the E mail Options or the Scan Options tab if you wish to define more settings for your Shortcut button 136 VISIONEER NETSCAN 4000 USER S GUIDE 12 When you are done making changes click Update to send the changes to the scanner or Cancel to leave the screen without saving the shortcut button changes Shortcut 1 E Mail Name jj Email Memo This is a demo technical techsuppor
63. ble or status 112 CIFS 12 13 38 58 101 Clear 7 Clear key 24 Clear Modes key 7 Collate 31 82 Color 37 40 90 99 Color File Format 62 103 Color key 7 74 Compression Level 37 40 62 90 91 99 103 Control keys 7 Control Panel 4 INDEX 175 Copier Defaults 31 Copy 6 74 Advanced Operation 79 Important Information 78 Copy Errors 111 Copy Mode 80 Copy mode 20 31 COPY port 5 17 Country Code 27 71 Create a Subfolder 39 98 102 D Date Time 27 Delete a Folder 69 Delete Phone Book 45 46 Detect printer error 112 Device E mail Address 28 DHCP Enable 28 DHCP Server 10 Dial Tone Detect 44 Digital Copying 2 DNS 10 DNS Server 28 Document Size 39 42 63 Duplex 3 82 Printing 32 E Edit Folder 63 E Mail 3 6 11 13 74 92 93 Adding a new Group 147 Advanced Operation 87 Basic Operation 86 Default Options 36 Modify a Group 152 Options 88 E Mail Address 143 E Mail Messages and Errors 114 E Mail Options 135 Energy Saver key 18 Energy Saving 18 Energy Saving key 7 Erase Border 31 81 INDEX 176 Error_Flatbed Home Position 111 Error_Pick Up Roller 111 Ethernet 16 Extra Fine 41 F Fax 74 Managing Phone Groups 158 159 Fax Header 72 Fax Number 105 Fax Phone Book 155 Fax Quality 41 Fax Settings 42 71 73 Faxing 3 6 Defaults 41 Important Information 104 Faxing Messages and Errors 118 File Format 37 40 62 90 91 99 103 File Name 39 62 98 File Name of Attachment 89
64. cancel and then touch the Delete button to cancel the fax job Menu gt gt Fax Settings Settings Options Cancel Fax Jobs Date Phone Number 06 12 9 00 1234567 06 12 12 00 3335556 06 15 3 00 5678888 i c USING THE PHONE BOOK To select a fax phone number or a fax group Fr 1 In the Fax main screen press the Phone Book icon to display the Phone Book screen Destination ILI LL a 110 VISIONEER NETSCAN 4000 USER S GUIDE 2 To choose a phone number or a group m Touch a name or a group shown in the screen Touch another phone number or group to send the fax to multiple people or groups m If the receiving name of the phone number group does not appear on the screen you can find the name by touching the Characters button for a quick search m Or you can touch the Frequent or the Recent button to show the 10 most frequently used or 10 recently used names of phone numbers or groups INFORMATION MESSAGES 111 Troubleshooting INFORMATION MESSAGES INFORMATION MESSAGES DURING SCANNING AND COPYING Message ADF paper empty ADF cover open Flatbed cover open Flatbed Light Check Calibration Error Error_Flatbed Home Position Error_Pick Up Roller Home sensor error Lamp error Action Press the OK button Reload your documents into the auto document feeder and try again Close the ADF door and press the OK button Close the scanner lid Remo
65. ceiver is connected Consult the dealer or an experienced radio TV technician for help This equipment has been certified to comply with the limits for a class B computing device pursuant to FCC Rules In order to maintain compliance with FCC regulations shielded cables must be used with this ce Operation with non approved equipment or unshielded cables is likely to result in interference to radio and TV reception The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user s authority to operate this equipment This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation TABLE OF CONTENTS i TABLE OF CONTENTS ee 1 What s In The Box quo bee cep a p Cor aHa steps I CR Cd tag 2 Features qu dig dead e b e ry e eR HR C Pe E e Rees 2 The Visioneer NetScan 4000 1iccesppbekeRe 3 sree EE ERR 4 Control Panel 3d dba ebbe EE ieee RE PF DE RES ICE aie acd 6 Before You Berin e Pc 8 Internet Communication Features eee 11 Stai po E Mail uu esci Qo ser b rua te Rt eut Sra at 11 Sei to Polder Soest bot d eo kp eec apte 12 Installing Your Machine 0 000 c eee eee 13 Minimum Configuration Requirements 0 0008 13 Unlocking the Scan Unit ucecosce
66. d to specify the parameters for a Folder Template The Folder Template contains similar information as the new folder screens The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype the data again Item Description Server Settings Target URL Choose the type of protocol of your filing server in the first field Choices include FTP HTTP CIFS HTTPS Enter the target URL in the second field You can enter either the domain name or the IP address with the directory path Note that the directory will be varied due to different protocols The route starts from the root directory in FTB HTTP HTTPS and CIFS For example ftp http and file https Important note You must use this CIFS filing format fileWMP computer name folder name to set CIFS URL SUMMARY OF THE MENU OPTIONS 39 Folder Template Used to specify the parameters for a Folder Template The Folder Template contains similar information as the new folder screens The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype the data again Item Port File Name Description Enter the port number for the server where you want to store your scanned document Default value ftp 21 http 80 CIFS 139 https 443 If the default value is different from the real case input the correct port number in this field Touch anywhere on the Port
67. e Please try again or use another line The line quality is poor Please try again or use another line 120 VISIONEER NETSCAN 4000 USER S GUIDE INFORMATION CODES DURING FAXING Code 0226 0229 0230 0234 0237 0238 Description Cause 1 2 3 Your fax machine received an invalid fax message from the remote fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call your service support Your fax machine received an invalid fax message from the remote fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call your service support Your fax machine received an invalid fax message from the remote fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service Memory Full 1 Check if the printer is connected If the printer is not connected the scanned image will be stored in the scanner s memory Your printer may have an error Check and resolve the problems Check if there are Send Later jobs These jobs are waiting in the scanner s memory to be transmitted later Send these transmissions immediately to free memory in the scanner The amount of system memory is not enough to process the scanning job Pr
68. e ADF for scanning Paper stop Keeps paper in the output try Output tray Holds paper after being scanned through the ADE Control Panel Scanning controls Power switch Power jack sd Copy port Lan port THE VISIONEER NETSCAN 4000 T A Line jack NENNEN Telephone jack USB port Power switch Turns the power on and off Power jack Connects the power cord to the scanner COPY port Connects to a printer with a USB cable LAN port Connects to the network with a network cable USB port Connects to a computer with a USB cable as a USB scanner Telephone jack This connection port should be ignored since a handset is not provided with this model LINE jack Connects the scanner to a RJ 11 telephone line Note If you want to use the scanner as a regular fax machine you must plug one end of the telephone line to the LINE jack and plug the other end to an RJ 11 telephone jack in a wall or switch with a telephone line 5 6 VISIONEER NETSCAN 4000 USER S GUIDE CONTROL PANEL 3 Email Ca Filing Baw lt gt Color stop frs Fax Numeric keys Status LEDs LCD screen Function keys Control keys LCD screen Displays the current operation Touch to set operation parameters Function keys Used to select a working mode DD Copy Ed Press to make a copy Press to send your scanned document to e mail P LJ Filing Press to send
69. e administrator to update the scanner and manage several scanners on the network For more information on how to use the scanner s Network Management Tool please refer to the online help for the Network Management Tool 20 VISIONEER NETSCAN 4000 USER S GUIDE Note m If the system administrator has chosen DHCP then the IP address of TCP IP gateway subnet mask and DNS server will be automatically configured m When installing the scanner for the first time it is recommended that the Administrator retain the default system settings The settings can be customized at a later date once you are familiar with the operation and functionality of the scanner SPECIFYING THE SCANNER S NETWORK SETTINGS 1 Turn on the machine After warming up for a few seconds the default working mode is displayed on the touch panel For example the following is for the Copy mode Copy Image Edit Advanced Copy Reduce Enlarge Paper Tray Image Density 100 100 Fitto Page 25 Variable 78 Lgl gt Ltr 127 Ltr gt Lgl 200 SPECIFYING THE SCANNER S NETWORK SETTINGS 21 2 Press the Menu button on the control panel This displays the following Menu screen Information Network Settings Copier Default j 4 D General Mail Server E Mail Default J Management Fax Settings Filing Template Y J Account Management Phone Book Fax Default w 3 Touch Network Settings to display the fo
70. ed 4 in 1 portrait means four pages will be printed on a single sheet of paper in columns from top to bottom left to right as illustrated 73 Oe De 2 in 1 4 in 1 landscape 4 in 1 portrait You can specify a word to appear as a stamp on the scanned documents Note In the Stamp field there is a small Soft Keyboard icon shown at the upper right corner Touch anywhere on the Stamp field to bring up the soft keyboard to enter your stamp characters Example 36 VISIONEER NETSCAN 4000 USER S GUIDE E Mail Default Used to specify the default settings set by the administrator when sending an e mail from the scanner The default settings are what the scanner will be reset to when the system auto reset time is over or when the scanner is turned off and on again Item Default Description Default E Mail Options Enter text for the default email subject for all outgoing e mails Subject Default File Separation Original Size Resolution Image Density being sent from the scanner Up to 64 characters are allowed Touch anywhere in Subject field to bring up the soft keyboard to enter the subject line Choose a default maximum file size for attachments sent by the scanner The purpose of file separation is to avoid the file size limitation of SMTP servers Use the combo box to select from the list Choices 1MB 3MB 5MB 10MB 30MB Unlimited Default Scan Options Choo
71. ed document s to multiple fax numbers After entering your first fax number press the Down Arrow button on the LCD screen to enter your next fax number in the next line Up to 200 fax numbers can be entered and broadcasted at one time m Ifyou want to scan multiple pages from the flatbed or more than one set of 50 pages from the ADE press the Bind button first After the first flatbed or ADF scan finishes you will be prompted to bind to the next scan Place the next page on the flatbed or document batch in the ADE and press Bind to continue After you are done scanning all pages in the document choose End to close the dialog box 106 VISIONEER NETSCAN 4000 USER S GUIDE ADVANCED OPERATION Using Special Settings 1 Place your document s with the text FACE UP in the ADF or FACE DOWN on the flatbed glass Press the Fax button on the control panel to display the Fax main screen fim 13 44 Image Density Fine qa jee 03 Paper Size Enter the fax number with the numeric keypad on the control panel W Or you can touch the Phone Book button to bring up the preset telephone book and then select a number from the list W You can also select multiple fax numbers at one time To enter the next fax number press the Down arrow key at the right of the Phone Number field after entering the first fax number Note the Destination button on the upper right corner will display the number of recipients you
72. efault Scan Options Item Original Size Resolution Description Enter the login name of the destination server Enter the password of the destination server The file name of your scanned document without a file extension If you have not entered a value in the box the system will set a default file name Using a Y M D h m s n format causes the file name to change by scan time Y M D h m s and n represent Year Month Day hour minute second and series number respectively For example type file name test D n will save the file name as test0500001 Enter an e mail address if you want to send a filing report to an e mail message Choose ON to enable the server to create a subfolder when sending the scanned image to the destination server Check if you are authorized to write to the destination server Choices ON OFF Description Choose your document size Choices A4 Letter A5 B5 Legal Note the legal size is available when scanning from the ADE The resolution for your scanned document The higher the resolution the greater the detail for the scanned image High resolution settings take longer to scan and produce larger file sizes Choices 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray image is up to 300 dpi SENDING YOUR DOCUMENT TO FILING SERVERS 103 Scan Options Item Description Image Density The image density
73. el of MTIFF or TIFF includes G3 G4 and Raw SUMMARY OF THE MENU OPTIONS 41 Explanation of file format PDF PDF Portable Document Format is a very popular file format used by Adobe You can view PDF files using Adobe Acrobat or Adobe Reader TIFF MTIFF TIFF The Tagged Image File Format is a flexible bitmap image format supported by virtually all paint image editing and page layout applications Also virtually all desktop scanners can produce TIFF images JPEG JPEG Joint Photographic Experts Group compression provides the best results with continuous tone color and the smallest file size The following table gives you an idea of file size v s file format File Format TIFF PDF JPEG File Size A4 Color 200 dpi 10MB 53KB 212KB File Size A4 B amp W 200 dpi 100KB 20KB 5MB Fax Default Used to specify the fax default settings Item Description Quality Set default quality type Choices Standard Fine Extra Fine Photo m Standard 200 x 100 dpi Suitable for most typed originals m Fine 200 x 200 dpi Good for small print m Extra Fine 200 x 400 dpi Good for small print or artwork and transmits slower than Fine resolution m Photo 200 x 200 dpi Use when the original has varying shades of gray Note Faxes are sent in the specified resolution if that resolution is supported by the receiving fax machine 42 VISIONEER NETSCAN 4000 USER S GUIDE Fax Default Used to specify the fax default
74. er help The server does not use the HTTP PUT method The scanner cant save the file to this server contact your system administrator for help Contact your server administrator for help The server does not support HTTP version 1 1 the type the scanner uses contact your server administrator for help Check the IP address of the POP3 server Contact your network administrator for help Check the login name and password Check the login name and password Check the IP address of the LDAP server Or contact your network administrator for help Check if the port number is correct Check if the password is correct INFORMATION CODES DURING FAXING Code Description Cause Please note that when a problem occurs during faxing only the Communication Error will be shown in the LCD display The information codes which indicate possible causes will only be shown in the Fax Activity Report To print the Fax Activity Report simply select Yes or Error only in the Transmission Report option when you press the Menu button and choose Fax Settings and then Options in succession 0 Fax is done amp OK 0200 Error occurs but cause is unknown since your fax machine has not received a fax message from the remote fax machine Check the remote fax machine and then try again INFORMATION MESSAGES 119 INFORMATION CODES DURING FAXING Code 0201 0202 0203 0204 0205 0207 0209 0212
75. erver B PushiPaneiDeiver Se Authenticated access B vti bn Forge morn ahera miha n A tet tequied viven I Ly DocuGateway anonymous access is disabled c Vti put scoess is restricted using NTFS RW vti ba LF7 fere ii Mardi atin Inseouunedd be oard 3 Click on Edit to open the Anonymous User Account window Please make sure that the account stored in your computer system in the Username field has sufficient privileges to access the file system Anonymous User Account X Anonymous User Select the Windows User Account used to access this computer when an anonymous user connects to this site Usemame BEGNGMTIENEREN o Brose Password Eee Iv Allow IIS to control password LK ce e CREATING A FOLDER TEMPLATE The settings for IIS privilege is as below 1 Like the setting in anonymous access start the Internet service manager and select Default Web site Right click C Inetpub wwwroot Xcabinet and select Properties Select the Directory tab in the Properties page Please ensure the 53 privileges for Read Write and Directory Browsing are selected Internet Information Services domino server Default FTP Site E Default Web Site Scripts TISHelp IISAdmin II55amples MSADC Cg Rec Cg Printers G PBServer PBSData DjvuServer PushPanelDriver ti bin test E DocuGateway
76. erver Default value http 80 CIFS 139 https 443 ACCOUNT MANAGEMENT 163 Once you have chosen either Local SMTP server LDAP server or HTTP server as your security type You need to set each local user s login name and password To create a new account click the Account List link to open the Account List dialog box Account Management Basic Settings Account List Account List Rebecca New Account Click the New Account button to open the New Account dialog box New Account Name Password Description Function O Copy O Em O Filing O Fax Set up your user name and password respectively in the Name and Password fields The name and password are case sensitive and up to 64 characters can be entered in the Name field and up to 16 characters can be entered in the Password field Fill the Description field if necessary 164 VISIONEER NETSCAN 4000 USER S GUIDE 9 Define the user s privileges for using the scanner m Function Click to select the name of the function the user is allowed to access For example the administrator allows the user Bess to perform the Copy E mail and Filing functions but does not allow her to use the Fax function The New Account settings are demonstrated as below New Account Name Ari Password eeeeee Description Engineering Function O Copy Email Filing Fax 10 Click Update to save the settings and return to the Account List screen Account Management
77. ervers authentication and try again Check To address Check To address Contact your network administrator for further help Contact your network administrator for further help 1 Check To address 2 Check mailbox storage allocation 3 Contact your network administrator for further help Check To address Check To address 1 Check network environment 2 Check if email attachment size is larger than the mailbox quota 116 VISIONEER NETSCAN 4000 USER S GUIDE INFORMATION MESSAGES DURING E MAILING Message The transaction has failed Action Contact your network administrator for further help INFORMATION MESSAGES DURING FILING Message Can not create a subfolder Action Make sure you have privileges to create folders on the server Device internal failure Failed to connect FTP server Reboot the machine and try later If the error is still there contact your nearest dealer Make sure the FTP server is not shut downing and the port Unpredicted error number is correct If the error is still there contact your FTP server administrator Contact your network administrator for further help FTP login name error Check your login name and try again FTP password incorrect FTP can t enter this directory Check your password and try again Make sure your have privilege to enter this directory FTP can t check file existed or not FTP can t change data t
78. eset Timer Language action during the limited reset time the LCD display will automatically return to the default operation mode for example copy or e mail working mode Choices 20 40 60 120 180 seconds Choose the language you want to show in the LCD display Default Mode Choices English Chinese Specify a default operation mode The default mode will show after the system auto reset time is over or when the system is turned off and on again Choices Copy E Mail Filing Fax Shortcut Note Shortcut provides you an effective way to copy or send your document with just a few touches on the LCD screen If you wish to use the Shortcut function you need to create your shortcut buttons first via the scanner s web page and specify the default working mode to be Shortcut For more details on using the Shortcut buttons please refer to the Appendix Factory Default 48 VISIONEER NETSCAN 4000 USER S GUIDE Account Management Used to set user s privileges including using the copy e mail folder or fax function of the scanner by assigning an account authentication method Item Important Description For effective management the scanner allows the administrator to specify users privileges only through the scanners embedded web page Simply type the scanner s IP address in the URL field of your browser and choose Account Management to set users privileges in the scanner s web page For more det
79. ess Start to send the pages successfully scanned or Stop to abort the job Try rescanning using a lower resolution or try sending fewer pages at once Your fax machine received an invalid fax message from the remote fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call your service support Your fax machine received an invalid fax message from the remote fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call your service support CLEARING A PAPER JAM 121 Maintenance CLEARING A PAPER JAM If scanning stops due to a paper jam in the Automatic Document Feeder follow the instructions below for removing the jammed page 1 Lift up on the ADF cover release and carefully open the ADF door 2 Remove the jammed page and then gently close the ADF cover ADF Cover Release Jammed paper 122 VISIONEER NETSCAN 4000 USER S GUIDE If the jammed page is too far in the scanner to be retrieved from the ADF gently pull the page out from under the paper tray Jammed paper CLEANING THE SCANNER 123 CLEANING THE SCANNER Regular maintenance of your scanner can help to ensure continual optimal performance CLEANING THE AUTOMATIC DOCUMENT FEEDER Clean the ADF if documents do not feed easily into the ADE or if several
80. ettings Item Station Number Select Line PSTN Access No Redial Redial Interval Ring Response Sound Volume Factory Default Add Phone Description Enter the telephone number of the scanner The Station Number is the phone number of the line connected to the built in modem and the Station Number should be a value not more than 20 characters The plus and blank space are supported The value of the station number will be printed as part of the fax header information of all outgoing faxes Touch anywhere on the Station Number field to bring up the soft keyboard to type your number Select to use the device s fax telephone line as a direct outside line PSTN line or as an extension PABX line Choices Outside Extension Enter the number to access the PSTN Pubic Switched Telephone Network line if your device s fax telephone line is used as an extension For example enter 0 or 9 in the field via the soft keyboard Sets the number of redial attempts if the number dialed is busy Choices 0 1 2 3 4 5 6 7 8 9 10 The Redial value 0 indicates no redial The redial interval setting selects the number of minutes between each redial if the number dialed is busy Choices 1 2 3 4 5 6 minutes Lets you set the number of times the phone rings before the fax answers Choices 1 ring 5 10 15 20 seconds Use the arrow keys to adjust the sound volume during fax c
81. evel for your scanned image Choices Low Medium High If TIFF or MTIFF is selected as the file format the compression Level is defined as Raw only m Multi Level Gray Choose ON if you wish to make grayscale copies or OFF to make B amp W single bit copies m File Format Choose a file format for your scanned image Grayscale choices include PDF TIFF JPEG MTIFF Black amp White choices include PDF TIFF MTIFF Compression Level Choices Low Medium High If you choose ON from Multi Level Gray the file formats include PDE JPEG TIFE and MTIFE If TIFF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDE PCX TIFE and MTIFE The compression Level of MTIFF or TIFF includes G3 G4 and Raw ADDING A NEW FOLDER If the folder you want to save the scanned documents to is not in the current Folder list add a new one by touching the Add New Folder button This displays the following New Folder screen The New Folder 100 VISIONEER NETSCAN 4000 UsER s GUIDE screen displays the server and scanning parameters that are same as the options in the folder Folder Template except the Folder Name Refer to the following table to enter the relevant value and then press the B amp W start or Color start button to start sending your document New Folder If setup is finished press Start to go Server Server Option
82. extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC FCC Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for the class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try and correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the re
83. feed in at the same time To clean the ADF 1 Dampen a soft lint free cloth with some Isopropyl rubbing alcohol 95 solution 2 Lift up on the ADF cover release and carefully open the ADF door 3 Wipe the feeding rollers from side to side Rotate the rollers as you are cleaning them to clean the entire surface Be careful not to snag or damage the pick up springs 4 Wipe down all plastic areas of the scanner housing ADF Cover Release Feeding Roller LA TID 124 VISIONEER NETSCAN 4000 USER S GUIDE Note Please be careful when cleaning the roller The roller is designed to rotate in one direction only As you are cleaning the roller make sure it rotates easily and continue rotating it in that direction while wiping it clean Do NOT force the roller to rotate in the opposite direction Forcing the roller to rotate will damage it and may cause the scanner to feed pages incorrectly 5 Wipe the black part of the ADF snap in pad Be careful not to snag the cloth on the housing that keeps the pad in the scanner ADF Snap in Pad aay LA E e 6 Close the ADF unit Your machine is now ready to use CLEANING THE SCANNER GLASS Scanning items that have excessive amounts of dirt or dust may dirty the glass To clean the scanner glass 1 Lift up the scanner lid to show the flatbed glass 2 Dampena soft clean lint free cloth with some Isopropyl rubbing alcohol 9596 solution 3 Gentl
84. g tab and then select Share this folder Click the Permissions button to open Permissions for the shared directory dialog box test Properties General Sharing Security Web Sharing Customize You can share this folder with other users on your network To enable sharing for this folder click Share this folder Do not share this folder Share this folder Share name est Comment User limit Maximum allowed O Allow this number of users To set permissions for users who access this folder over the network click Permissions To configure settings for offline access click Caching Windows Firewall is configured to allow this folder to be shared with other computers on the network View your Windows Firewall settings CREATING A FOLDER TEMPLATE 59 Click the Full Control option to allow full privileges to the shared directory Permissions for test Share Permissions Group or user names Everyone Add Remove Permissions for Everyone Allow Deny Full Control Change Read 60 VISIONEER NETSCAN 4000 USER S GUIDE CREATING A FOLDER TEMPLATE USING THE SCANNER S EMBEDDED WEB PAGE For management purposes the scanner allows the administrator to specify the Filing Template remotely only through the scanner s embedded web page Please note that you cannot specify these settings using the scanner s
85. gement Tool please refer to the online help of the Network Management Tool SUMMARY OF THE MENU OPTIONS 27 SUMMARY OF THE MENU OPTIONS Information Used to display the scanner s basic information Item Description Model Displays the scanners model name Manufacturer Displays the manufacturer name MAC Address Displays the scan units MAC address Serial Number Displays the scanner s serial number System Firmware Version Displays the systems firmware version Scanner Firmware Version Displays the scanners firmware version Homepage Version Displays the homepages version Page Count Displays the counters for Copy B amp W Email Color Email B amp W Filing Color Filing Fax Send Fax Received PC Scan ADF Total Menu Map Touch Print to print out all the menu items and their values Usage Report Touch Print to print out the counter information General Used to specify the scanner s general information Item Description Machine Name Sets the scanners machine name The name that you wish to show in recipient s e mail Country Code Select the country in which you are located This setting is required to perform the fax function Time Zone Sets the local time zone based on Greenwich Mean Time GMT With the time zone setting your overseas e mail will display your local time instead of recipients local time Date Time Sets the device s clock including date and time 28 VISIONEER NETSCAN 4000 USER S G
86. gs Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the E mail button on the control panel The following E mail main screen appears Recipient E mail Options Scan Options Bind J The Address Book button i Me Subject Resolution Paper Size Image Density 75dpi A4 OD 73 Enter the e mail address m Touch any place on the To field the empty box in the center to bring up the soft keyboard to input an email address Press the Enter key on the soft keyboard to move to another line and input another email address When finished adding email addresses press Return to return to the E mail main screen W You can also touch the Address Book button to bring up the address book and select and address from that list W Press CC or BCC if you want to input an email address in either of those sections W Enter the subject of your e mail via the soft keyboard If not the Default Subject will be displayed in recipients e mail message 88 VISIONEER NETSCAN 4000 USER S GUIDE Item Resolution Original Size Image Density On the Basic screen check if the original size scanning resolution original doc Simplex or image density meets your requirement If not change the settings to suit your needs 5 Press the E mail Options tab to open the E mail Options screen Enter the file name of the scanned docu
87. ht 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms i each an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0790 000 Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Visioneer s Limited Product Warranty IF YOU FIND PHYSICAL DEFECTS IN THE MATERIALS OR THE WORKMANSHIP USED IN MAKI
88. ions Touch OK to return to the E mail main screen andy chu betsy William wu andy chu avision com tw betsy avision com tw william_wu avision com tw Recipient 94 VISIONEER NETSCAN 4000 USER S GUIDE To select a group address 1 On the Address Book screen touch the Group tab to display the following Group screen 2 Touch a group to select it and then touch OK to return to the E mail main screen You can touch another group to select multiple groups Recipient marketing group customer group To search an e mail address or a group 1 On the Address Book main screen touch Search to display the following E mail Search screen 2 Choose your search type All means to search the addresses from current Address Book of the scanner LDAP means to search the addresses from an external address book on an LDAP server Enter your search string via the soft keyboard Touch the Search button to start searching Search Type Search String SENDING YOUR DOCUMENT TO FILING SERVERS 95 SENDING YOUR DOCUMENT TO FILING SERVERS Before sending your document to a destination server you should set up a few folders first to speed up the process A folder contains a list of parameters such as your filing protocol directory file name and other scanning parameters On how to set up a new folder please refer to the section Creating A Folder Template on page 49 in the previou
89. lect Check the login name and password and try again Make sure you have full control privileges on the network Contact your network administrator for help Make sure you have full control privileges on the network This HTTP server needs authorization Make sure your account has the correct authorization credentials Check Server IP and HTTP port Make sure they are correct Or check whether the server supports HTTP connection The server cant save the files contact your server administrator for help This action is forbidden on the current server This is not unauthorized but forbidden Power cycle the scanner and try again Contact your server administrator or nearest dealer for further help Contact your server administrator to change permissions on this privilege The target HTTP server does not support MKCOL to create the directory Create the directory on the server in advance Contact the server administrator to change permissions for this privilege 118 VISIONEER NETSCAN 4000 USER S GUIDE INFORMATION MESSAGES DURING FILING Message HTTP internal server error HTTP PUT method not implemented HTTP server unavailable HTTP server does not support HTTP version 1 1 POP3 server address is wrong Failed to connect POP3 server Failed to login POP3 server LDAP server login error LDAP server IP error LDAP port error LDAP user password error Action Contact your server administrator for furth
90. les To add a sub directory from the scanner you need to have the write privilege of adding a new directory HTTP SETTING THE SERVER TO STORE YOUR IMAGE HTTP uses RFC 2616 HTTP 1 1 as the protocol and the default port is usually 80 If you are not using the default HTTP port to send and save files you must change the HTTP Port of the scanner to the port for the web server you are using Generally speaking a web server such as IIS or other HTTP server can use an anonymous account for authentication so that the user can link directly to the web page without entering a user name and password first Hence if the HTTP Server allows anonymous account authentication when you use the scanner to send and save the files there is no need for specifying any text in the Login name and Password fields of the scanner On the other hand if the IIS or HTTP server does not allow anonymous account authentication connecting to the web page the user will be prompted to enter the user name and password first when connecting to the web site In this mode the file saving feature is available only when entering the user name and password permitted by the server in the Login name and Password fields for the scanner respectively Therefore please make sure which mode your Web Server allows before using HTTP for file saving If anonymous access mode is not allowed you must have an HTTP account and password 50 VISIONEER NETSCAN 4000 USER S GU
91. llowing Network Settings screen Menu gt gt Network Settings Cancel IP Address DHCP Enable 192 168 1 1 Subnet Mask 255 255 255 0 Gateway IP 192 168 1 254 DNS Server 0 0 0 0 4 Touch ON under DHCP Enable to enable DHCP Otherwise follow the steps on the next page for inputting static information in these fields Writedown the address in the IP Address field You will need this information to access the scanner s embedded webpage from your web browser 22 VISIONEER NETSCAN 4000 USER S GUIDE Menu gt gt Network Settings IP Address 10 1 30 222 Subnet Mask 255 255 255 0 Gateway IP 10 1 30 254 DNS Server 10 1 90 1 The default TCP IP information is incorrect for your network environment please enter your own network information via the soft keyboard Touch on an IP Address Subnet Mask Gateway IP DNS Server field to bring up the soft keyboard and then enter the relevant value for the field you selected Return i KB Switch p ni Touch KB Switch to switch from the Alpha keyboard to the Numeric keyboard Input the data then touch Return Repeat this for each field you are going to be specifying information for an IP Address Subnet Mask Gateway IP DNS Server Touch Return after you are finished entering your information to return to the Network Settings screen In the Network Settings screen
92. lt Used to specify the scanner s default copy settings Note when the system auto reset time is over or the device is turned on and off again the copy settings will be reset to these values Item Description Orientation Examples Cont d Back of sheet eee t e Back of 1 Front of next ese ev ee sheet sheet e e o Front of next DE sheet Long Edge it Back of sheet t hd ep i eee Front of ere sheet Back of b bf Front of sheet sheet ete Short Edge Te Copier Default SUMMARY OF THE MENU OPTIONS 35 Used to specify the scanner s default copy settings Note when the system auto reset time is over or the device is turned on and off again the copy settings will be reset to these values Item N Up Paper Saving Stamp Factory Default Description Use this setting to print multiple pages of a document onto a single sheet of paper and to set the sequence of the page images on each sheet of paper Choices 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrait 1 in 1 means one page will be printed on a single sheet of paper 2 in 1 means two pages will be printed on a single sheet of paper as illustrated 4 in 1 landscape means four pages will be printed on a single sheet of paper in rows from left to right top to bottom as illustrat
93. ment the From address and type your e mail message if necessary in the Text field using the soft keyboard in each field For more information about the settings see the settings description below 6 Press the Scan Options tab to prompt the Scan Options screen Change the file format and compression level of the scanned image if the default settings are not satisfactory 7 Press the B amp W button to send your document s in black and white or the Color button to send your document s in color SETTINGS DESCRIPTIONS Description Basic Choose your default resolution for the scanned document The higher the resolution the greater the detail for the scanned image High resolution settings take longer to scan and produce larger file sizes Choice 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray scanning have a maximum option of 300 dpi Choose your default document size Choices A4 Letter A5 B5 Legal Note The legal option is only available when scanning from the ADE The image density can be adjusted within a range of 7 levels using the control panel or from the scanner s Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Choice 1 2 3 4 5 6 7 SENDING YOUR DOCUMENT TO E MAIL 89 Item Description Original Doc Choice Simplex Duplex Long Duplex Short m Sim
94. n somewhere in case you may forget it W For effective management it is recommended you create an administrator s login password later m If you wish to return to factory default settings simply press and hold the Clear button for over 5 seconds All the values in the Management and Administrative Settings will be changed back to factory defaults m Please note that some of the settings in the Menu can also be modified by users while they are making copies sending individual e mails sending individual files to folder or sending individual files to a fax machine when they press the Copy E mail Folder or Fax button on the control panel However if the user fails to set these settings then the default settings will be used to perform the copy e mail file or fax function That is to say the administrator assigns default settings for common functions but an individual user can specify his or her own settings when he or she is performing one of the function modes without permanently modifying the default options SPECIFYING ADMINISTRATOR SETTINGS USING THE NETWORK MANAGEMENT TOOL 1 Place the Scanner Driver CD ROM into your CD ROM drive The CD will automatically start and launch the main screen 2 Choose Network Management Tool and follow the on screen instruction to complete the installation 3 Start the Network Management Tool by following this path from the Windows Start menu Star
95. nd Choose Bind to scan the next batch or page or choose End to stop scanning Server Options If you are a registered user and there is a different login name displayed on the Server Options screen please enter your own login name here Enter your own password of the destination server if you are a registered user yet with a different login name displayed on the screen The file name of your scanned document without a file extension If you have not entered a value in the box the system will set a default file name Using a Y M D h m s n format causes the file name to change by scan time Y M D h m s and n represent Year Month Day hour minute second and series number respectively For example type file name test D n will save the file name as test0500001 Enter an e mail address if you want to send a filing report to an e mail message Choose ON to enable the server to create a subfolder when sending the scanned image to the destination server Check if you are authorized to write under the destination server Choices ON OFF Item Color Black amp White Factory Default SENDING YOUR DOCUMENT TO FILING SERVERS 99 Description Scan Options m File Format Choose a file format for your scanned image Choices include PDE TIFF JPEG MTIFF Note Choose MTIFF or PDF when you need to scan a multi page document and convert it to a single image file B Compression Level Choose the compression l
96. neer NetScan 4000 Power Supply Telephone Cord Power Cord US Power Cord UK Power Cord EUR FEATURES Digital Copying Since the scanner can connect to a laser printer it is able to perform digital copies with outstanding copy quality With an intuitive control panel and a quality touch panel LCD screen making digital copy becomes fast and easy FEATURES 3 E Mailing When connected to an ethernet network and an SMTP server the scanner allows you to transmit document s to your e mail as an attachment With a touch of the e mail key and the selection of your recipients e mail address es the document s is are first scanned and converted into an image file and then transmitted to remote recipients within minutes Filing Scan to Folder The scanner allows you to send the scanned documents to a server or a personal computers file folder over the intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol HTTPS a secure way of using HTTP or CIFS Common Internet File System The scan to folder feature off loads the mail server from handling large attachments Duplex Scanning Both sides of the page are scanned at the same time when using the Automatic Document Feeder Faxing With the built in fax modem and a telephone line the scanner is able to transmit your scanned document to a remote fax machine just like a regular fax machine Sending Multi Page Document With the Auto Documen
97. nly Black amp White Multi Level Gray Choose ON if you wish to make gray copies or OFF to make a B amp W single bit copy Options 1 Multi Level Gray ON OFF 2 File format PDE TIFF MTIFF Multi page TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDE JPEG TIFE and MTIFE If TIFF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDE TIFF and MTIFF The compression Level of MTIFF or TIFF includes G3 G4 and Raw Factory Default Explanation of file format PDF PDF Portable Document Format is a very popular file format used by Adobe You can view PDF files using Adobe Acrobat or Adobe Reader 38 VISIONEER NETSCAN 4000 USER S GUIDE Explanation of file format TIFF MTIFF TIFF The Tagged Image File Format is a flexible bitmap image format supported by virtually all paint image editing and page layout applications Also virtually all desktop scanners can produce TIFF images JPEG JPEG Joint Photographic Experts Group compression provides the best results with continuous tone color and the smallest file size The following table gives you an idea of file size v s file format File Format TIFF PDF JPEG File Size A4 Color 200 dpi 10MB 53KB 212KB File Size A4 B amp W 200 dpi 100KB 20KB 5MB Folder Template Use
98. o sides of one sheet of paper OO OY BO B 1 to 1 Sided 1 to 2 Sided 2 to 1 Sided 2 to 2 Sided Example MM TU Y CI 49 m c _ o mo I A t IT GJ 2 to 1 Sided 2 to 2 Sided MAKING COPES 83 Advanced Copy Item Description Orientation Specify how you want to bind your duplex printing Note This feature is available only if a duplex printer is installed Choices Long Edge to Long Edge Long Edge to Short Edge Short Edge to Long Edge Short Edge to Short Edge Long Edge means documents are to be bound or flipped on the long edge of paper Short Edge means documents are to be bound or flipped on the short edge of paper EJ EJ EJ Long Edge to Long Edge Long Edge to Short Edge Turn your documents from long Turn your documents from long edge binding to long edge binding edge binding to short edge binding E E E J E Short Edge to Long Edge Short Edge to Short Edge Turn your documents from short Turn your documents from short edge binding to long edge binding edge binding to short edge binding Note The selection of orientation varies depending on the type of duplex printing Duplex Availability of Orientation l to l sided All options are unavailable 2tolsided Only Long Edge to Long Edge and Short Edge to Long Edge are available l to 2sided Only Long Edge
99. ofile Enter the login name to access the Menu options Up to 32 characters or digits are allowed and is case sensitive Enter the password to access the Menu options Up to 8 characters or digits are allowed and is case sensitive Enter the e mail address of the administrator of the scanner so that the system can send error or warning messages Up to 64 characters or digits are allowed and is case sensitive Management Settings Choose Enable to add the To address to the current address book after the e mail has been sent from the scanner Choices Enable Disable Choose Enable to add the new folder to the current folder list after the document has been sent to the server from the scanner Choices Enable Disable Set to enable or disable energy saving The energy saving lets you reduce power usage while the machine is idle Choices Enable Disable SUMMARY OF THE MENU OPTIONS 47 Management Used to specify the administrator authentication and other management settings such as energy saving timer display language the default operation mode and so on Item Energy Saving Timer System Auto Description If Energy Saving has been enabled choose how long the machine will be idle before it automatically enters the energy saving mode after the last action The factory default setting is 15 minutes Choices 5 15 30 60 240 minutes Specify the system auto reset time If users have not performed any R
100. om 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm Unit Factory Default Collate Choose the unit of measurement you want to use Choices inch mm Advanced Copy Choose the order you want your copies to be placed in Sort e g pages 1 2 3 1 2 3 1 2 3 or Stack e g pages 1 1 1 2 2 2 3 3 3 32 VISIONEER NETSCAN 4000 USER S GUIDE Copier Default Used to specify the scanner s default copy settings Note when the system auto reset time is over or the device is turned on and off again the copy settings will be reset to these values Item Description Duplex Choose one of these four types to use when printing duplex First verify that your printer includes a duplex option Choices 1 to 1 Sided 1 to 2 Sided 2 to 2 Sided 2 to 1 Sided 1 to 1 Sided Copy single sided originals onto one side of one sheet of paper 1 to 2 Sided Copy single sided originals onto two sides of one sheet of paper 2 to 1 Sided Copy double sided originals onto one side of one sheet of paper 2 to 2 Sided Copy double sided originals onto two sides of one sheet of paper GO OY P O WO 1 to 1 Sided 1 to 2 Sided 2 to 1 Sided 2 to 2 Sided Example MM TU e re His TU OM 1 to 1 Sided 1 to 2 Sided TU 2 to 1 Sided 2 to 2 Sided SUMMARY OF THE MENU OPTIONS 33
101. ommunication Choices 0 1 2 3 Options Choose ON then the new fax number will be automatically included in the Phone Book after sending the fax finishes Choices ON OFF 44 VISIONEER NETSCAN 4000 USER S GUIDE Fax Settings Used to specify additional fax settings Item Transmission Report Fit to Page Detect Dial Tone Detect Busy Tone Manual Receive ECM Mode Factory Default Description Select if you want to print the fax transmission report This report lists the time and date of transmission and whether the transmission was successful OK If you select Yes a report will be printed after each transmission If you select Error the report will only be printed when a fax fails to transmit Choices Yes No Error only Choose Enable to scale the entire contents of your receiving fax to fit into the paper of the printer If this setting is disabled an incoming image larger than the page splits across multiple pages Choices Enable Disable Choose Enable to allow this scanner to wait for and detect a dial tone before proceeding with dialing If you are using the scanner on the same line as your phone turn on the detect dial tone setting This will prevent the scanner from sending a fax while someone is on the phone Choices Enable Disable Choose Enable to allow this scanner to detect a busy tone when sending a fax Choices Enable Disable The default setting varies based on co
102. ommunicator 6 0 or higher or Mozilla Firefox 2 Type the IP address of the scanner in the URL field For example http 10 1 30 83 The scanner s embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox 140 VISIONEER NETSCAN 4000 USER S GUIDE 3 Click Address Book Manager and you will be prompted to enter a password Login Login Name Password 4 There is no default password set when the scanner is shipped from the manufacturer If a password has not be defined by a system administrator simply click on Login to access the Address Book Manager configuration screen Address Book Manager E mail Group New Delete Modify E mail Name E mail Address Description 5 Click the E mail link and choose New to display the following Add a New E Mail Address dialog box Add a New E Mail Address Name E mail Address Description MANAGING THE ADDRESS BOOK 141 6 Enter a name e mail address and description and then click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen without adding the e mail address to the Address Book Add a New E Mail Address Name John Doe E mail Address John Doe techsupport com Description Technical Support 7 Click Update to send the changes to the scanner or Exit to leave without saving the addre
103. ormats are PDF JPEG TIFF and MTIFE If TIFF or MTIFF is selected as your file format the compression Level is limited to RAW only If you choose OFF from Multi Level Gray the available file formats are PDF TIFF and MTIFF The compression Level of MTIFF or TIFF includes G3 G4 and Raw The resolution of your scanned document The higher the resolution the clearer the image but high resolutions take longer to scan and result in larger file sizes Choices are 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray image is up to 300 dpi Item Image Density Subfolder Report to e mail Document Size CREATING A FOLDER TEMPLATE 63 Description The image density can be adjusted within a range of 7 levels using the control panel or from the scanner s Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Choices are 1 2 3 4 5 6 7 Input the name of the subfolder Make sure you have write access to create a subfolder on the server Choices are ON OFF Enter an e mail address if you want to send a filing report to an e mail message Choose your document size Choices are A4 Letter A5 B5 Legal Note the legal size is available from the ADF only The default paper size depends on the main tray of the printer Factory Default EDITING A FOLDER USING THE SCANNER
104. ove the lock switch to the Locked Position CONNECTING THE CABLES 15 CONNECTING THE CABLES CONNECTING THE POWER CABLES 1 Press the power switch to the O position to turn off the scanner 2 Plug the power supply into the power jack on the scanner Power jack Note Only use the power supply HEG75 S240320 7L made by HiTron included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 3 Plug the power cord into the power supply and into a wall outlet 16 VISIONEER NETSCAN 4000 USER S GUIDE CONNECTING THE ETHERNET CABLES 1 Connect one end to the LAN port at the back of the scanner 2 Connect the other end of your Ethernet LAN cable to an available port on your Ethernet Hub or wall CONNECTING THE CABLES 17 CONNECTING THE TELEPHONE LINE 1 Plug one end of the telephone line to the LINE jack at the right end of the rear panel LINE Port 2 Plug the other end of telephone line to the RJ 11 telephone jack provided by the telephone company CONNECTING THE PRINTER CABLE 1 Connect one end of the printer cable USB cable to the printer 2 Connect the other end to the COPY port at the rear of the scanner COPY Port 18 VISIONEER NETSCAN 4000 USER S GUIDE TURN ON THE POWER Press the power switch to the position to turn on the scanner After showing the booting up message the LC
105. plex If your original is a single sided document choose Simplex to scan your documents only on one side m Duplex long If your original is a double sided document which is bound along the long edge of paper choose Duplex Long to scan your document on the front and the back side m Duplex Short If your original is a double sided document which is bound along the short edge of paper choose Duplex Short to scan your document on the front and the back side Bind Multi batch document scanning from the ADF or Multi page scanning from the flatbed can be enabled Press the Bind button when you want to scan more than 50 pages from the ADF or more than one page from the flatbed After scanning the 1st batch or 1st page a dialog box will pop up asking if you wish to Bind or End Choose Bind to scan the next batch or page or choose End to stop scanning Factory Default E Mail Options File Name of The file name of your scanned document without a file extension If Attachment you have not entered a value in the box the system will set a default file name Using a Y M D h m s n format causes the file name to change by scan time Y M D h m s and n represent Year Month Day hour minute second and series number respectively For example type file name test D n will save the file name as test0500001 From Enter the From address of your outgoing e mail from the scanner If an e mail can not be sent notification is returned
106. r or Mozilla Firefox Type the IP address of the scanner in the URL field For example http 10 1 30 83 The scanner s embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox 3 Click Address Book Manager and you will be prompted to enter a password Login Login Name Password MANAGING THE ADDRESS BOOK 149 4 There is no default password set when the scanner is shipped from the manufacturer If a password has not be defined by a system administrator simply click on Login to access the Address Book Manager configuration screen Address Book Manager E mail Group Ne Delete Modify Update Exit E mail Name E mail Address Description E mail counter 0 2000 5 Click the Group link and then click the New link to display the Add a New Group Set dialog box Add a New Group Set Search v Name E Mail List v M Ari Leason AriLeason marketing com Ma Member Jason Switch Jason Switch g engineering ct John Doe John Doe operations com Oper Description 6 Typea group name in the Name field 150 VISIONEER NETSCAN 4000 USER S GUIDE 7 Select an e mail address on the right side and then click lt to add a member to the group Add a New Group Set Name All Departments Ari Leason Jason Switch Member
107. r artwork and transmits slower than Fine resolution m Photo 200 x 200 dpi Use when the original has varying shades of gray Choose your original paper size Choices A4 Letter Legal Note The Legal option is only available when scanning from the ADE 108 VISIONEER NETSCAN 4000 USER S GUIDE Basic Item Description Image Density The image density can be adjusted within a range of 7 levels using the control panel or from the scanner s Web Page Choices 1 2 3 4 5 6 7 1 means the lightest density while 7 means the darkest density Factory Default More Settings Item Description Send Later Enter the specific date and time you wish to send the fax via the Date Time soft keyboard This frees you from the need to manually start the transmission Polling Choose ON to use the scanner to poll other machines Polling is Reception the process of retrieving faxes from another fax machine Choices ON OFF Overseas Mode Choose ON to avoid transmission problems when faxing overseas Choices ON OFF Factory Default CANCELING A FAX JOB OR To cancel a fax during scanning When the original documents are still scanning press the Stop button to cancel sending the fax FAXING YOUR SCANNED DOCUMENT 109 To cancel a fax during waiting If you want to cancel a previously set delayed fax touch the Cancel Fax Job tab to display the following Cancel Fax Job screen Touch the fax job you want to
108. ransfer Make sure your have privilege to browse this directory Contact your server administrator for further help type FTP store file error Insufficient storage space in system File name not allowed Make sure your have privilege to store file in the server Verify the FTP server has enough free storage space to save the file and contact your server administrator Change the file name to meet the naming convention of the FTP permission denied FTP server s OS Make sure your account has sufficient privileges to write files to the server INFORMATION MESSAGES 117 INFORMATION MESSAGES DURING FILING Message CIFS User level can not make subdirectory CIFS Network share name incorrect Failed to connect CIFS CIFS Computer name error CIFS dialect negotiation failed CIFS User level login fail CIFS fail to create file CIFS send data error CIFS failed to send file attribute HTTP unauthorized Failed to connect HTTP HTTP Resource not found HTTP Forbidden Unpredicted error HTTP MKCOL method not allowed HTTP MKCOL method not implemented HTTP PUT method not allowed Action The account does not have access to create subdirectories Check the folder directory and make sure it follows the UNC such as WComputer Share irectory Check if the server supports CIFS SMB connection Make sure the computer name in the directory is correct The CIFS may not support PC NETWORK PROGRAM 1 0 dia
109. rotocol LDAP enables users to access directories and address books directly from external networked devices to simplify document distribution NetScan 4000 INTERNET COMMUNICATION FEATURES 11 INTERNET COMMUNICATION FEATURES SCAN TO E MAIL The scanner allows you to deliver your scanned document to e mail addresses on the network The document is first scanned and converted to a standard PDE JPEG TIFE or MTIFF Multi page TIFF file format and then transmitted to remote recipients simultaneously as an e mail attachment When you send an e mail to someone via the scanner the scanner uses SMTP Simple Mail Transfer Protocol to transfer your outgoing e mails to your SMTP mail server and then send these e mails to your recipients through the internet E mail Server 12 VISIONEER NETSCAN 4000 USER S GUIDE NetScan 4000 SCAN TO FOLDER Through the intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol HTTPS a secure way of using HTTP or CIFS Common Internet File System the scanner allows you to save scanned document directly to a designated server or a personal computer on the network in a standard PDE JPEG TIFF or MTIFF file format CIFS is the sharing system of Microsoft Windows What s unique about this filing function is that it lets all corporate users share one machine to send documents to each desired file folder on a designated server or individual computer FTP HTTP
110. s Scan Options Folder Name Target URL ftp g Port Note After sending the scanned document to your target server the new folder will be automatically added to the folder list in the Folder main screen SENDING YOUR DOCUMENT TO FILING SERVERS 101 Server Information Item Folder Name Target URL Description Enter name of your folder Please choose the type of protocol of your filing server in the first Port field Choices include FTP HTTP CIFS HTTPS Please enter the target URL in the second field You can enter either the domain name or the IP address with the directory path Note that the directory will vary due to different protocols The route starts from the root directory in FTP HTTP HTTPS and CIFS For example ftp http and file W https Important note You must use this CIFS filing format file P computer name folder name to set CIFS URL Enter the port number for the server which you want to store your scanned document Default value FTP 21 HTTP 80 CIFS 139 HT TPS 443 If the default value is different from the real case input the correct port number in this field Touch anywhere on the Port field to bring up the soft keyboard to enter the text Factory Default 102 VISIONEER NETSCAN 4000 USER S GUIDE Server Options Item Login Name Password File Name Report to E mail Create a Subfolder Factory D
111. s chapter BASIC OPERATION Using the Default Settings 1 C3 Filing 2 Place your document s with the text FACE UP in the ADF or FACE DOWN on the flatbed glass Press the Filing button on the control panel The LCD screen displays the following Filing main screen Filing Server Options Scan Options URL marketing FTP ftp abc com marketing betsy cifs CIFS 10 1 30 42 pcname share test HTTP 10 1 44 67 test software FTP ftp abc com software Resolution Paper Size Image Density 200i A4 QE mam 213 Choose a folder to save your scanned image W Or you can use the Up arrow or Down arrow button to scroll through the list m Or you can display the most frequently used folder list by touching the Show All button Press the B amp W button to scan your document s in black and white or the Color button to scan your document s in color 96 VISIONEER NETSCAN 4000 USER S GUIDE ADVANCED OPERATION Using Special Settings I Place your document s with the text FACE UP in the ADF or FACE DOWN on the flatbed glass Press the Filing button on the control panel The LCD screen displays the following Filing main screen L UR Frequen marketing FTP ftp abc com marketing Tm betsy cifs _CIFS 10 1 30 42 pcname share test HTTP 10 1 44 67 test Filing f software FTP ftp abc com software igi d Simplex Resolution Paper Size Im
112. s only basic authentication mechanisms and supports little privacy HTTPS solves this problem by adding SSL a secure transport layer over insecure TCP To send a scanned document to a server using HTTPS you must install SSL on the destination servers For instructions on how to setup SSL properly on the server please refer to the servers instruction manual After SSL has been installed please check if the SSL port is editable and the directory security has been selected The following illustrations show how to check the SSL port and directory security in a Windows 2000 Server system To check if SSL port and directory security have been selected 1l Click Start Program Administrator Tools gt Internet Service Manager in succession N 3 accessories d Em Administrative Tools gt E Computer Management 7 Acrobat Reader 5 0 ftem Programs SA Documents d Internet Services Manager ew internet Explorer Eh Settings 4 E Outlook Express W Search WI Touchkit utility s SB MSN Messenger 6 0 e Help E3 Microsoft Windows Embedded Studio gt Y pa Run Cy Shut Down Windows2000 Advanced Server 56 VISIONEER NETSCAN 4000 USER S GUIDE 2 Select then right click on Default Web Site and then choose Properties The Default Web Site Properties dialog box appears Click the Web Site tab and check if SSL port is editable
113. se your default document size Choices A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan Choose your default resolution for the scanned document The higher the resolution the greater the detail for the scanned image High resolution settings take longer to scan and produce larger file sizes Choices 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray scanning have a maximum option of 300 dpi The image density can be adjusted within a range of 7 levels using the control panel or from the scanner s Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Choices 1 2 3 4 5 6 7 SUMMARY OF THE MENU OPTIONS 37 E Mail Default Used to specify the default settings set by the administrator when sending an e mail from the scanner The default settings are what the scanner will be reset to when the system auto reset time is over or when the scanner is turned off and on again Item Description Color Color documents to be sent via E mail from the scanner Options 1 File Format PDE JPEG TIFF MTIFF Multi page TIFF Note Choose MTIFF or PDF when you need to scan multi page documents and convert it to a single image file 2 Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw o
114. settings Item Document Size Description Set default document size Choice A4 Letter Legal Note The Legal option is only for ADF scan The image density can be adjusted within a range of 7 levels using Image Density Polling the control panel or from the scanner s Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Set default image density level Choice 1 2 3 4 5 6 7 Sets the default status of polling reception Choose ON to use the Reception Overseas Mode Sets the default overseas mode Choose ON to avoid transmission scanner to poll other machines Polling is the process of retrieving faxes from another fax machine Choice ON OFF problems when faxing overseas Choice ON OFF Factory Default Fax Settings Used to specify additional fax settings Item ID Description Settings Enter the ID of the scanner Up to 32 characters can be entered Normally you can enter your company name in this field Touch anywhere on the ID field to bring up the soft keyboard to type your text The text in this field as well as the station number telephone number of the scanner the scanner clock including date and time the receiving fax number and page index will be printed at the top of all outgoing faxes as header information SUMMARY OF THE MENU OPTIONS 43 Fax Settings Used to specify additional fax s
115. ss Address Book Manager E mail Group Ne Delete Modify E mail Name E mail Address Description John Doe John Doe techsupport com Technical Support E mail counter 1 2000 Note Up to 2 000 e mail addresses can be entered in the Address Book 142 VISIONEER NETSCAN 4000 USER S GUIDE MODIFYING AN E MAIL ADDRESS To modify an e mail address 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox Type the IP address of the scanner in the URL field For example http 10 1 30 83 The scanners embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox 3 Click Address Book Manager and you will be prompted to enter a password Login Login Name Password g MANAGING THE ADDRESS BOOK 143 There is no default password set when the scanner is shipped from the manufacturer If a password has not be defined by a system administrator simply click on Login to access the Address Book Manager configuration screen Address Book Manager E mail Group New Delete Modif Update Exit E mail Address Description com my distributor E mail counter 3 2000 Select the address you want to modify and then click Modify The Modify an E Mail Address dialog box opens
116. st and then press the Delete button to cancel it Used to create and edit the fax phone book which includes up to 200 individual phone numbers and 20 groups Item Program Change Delete Description Single Dial Select to enter a new name and phone number Up to 200 phone numbers can be entered Changes a current phone number Select a phone number you wish to change and then touch the Change button Deletes a current phone number Select a phone number you wish to delete and then touch the Delete button The selected phone number will be deleted Group Dial 46 VISIONEER NETSCAN 4000 USER S GUIDE Phone Book Used to create and edit the fax phone book which includes up to 200 individual phone numbers and 20 groups Item Program Change Delete Description Select to enter a new group Up to 20 phone groups can be created Changes a current phone group Select a group you wish to change and then touch the Change button Deletes a current phone group Select a group you wish to delete and then touch the Delete button The selected group will be deleted Management Used to specify the administrator authentication and other management settings such as energy saving timer display language the default operation mode and so on Item Login Name Password E mail Address Add To Addr After Sending Add a New Folder After Sending Energy Saving Description Administrator Pr
117. sword 146 VISIONEER NETSCAN 4000 USER S GUIDE 4 There is no default password set when the scanner is shipped from the manufacturer If a password has not be defined by a system administrator simply click on Login to access the Address Book Manager configuration screen Address Book Manager E mail Group New Delete Modify E mail Name E mail Address Description John Doe John Doe operations com Distributor E mail counter 1 2000 MANAGING THE ADDRESS BOOK 147 5 Select the address you want to delete then click on the Delete button A Confirmation dialog box opens for you to confirm your choice Click OK to delete the e mail address and close the dialogue or Cancel to exit without deleting the e mail address Address Book Manager E mail Group Ne Delete Modify E mail Name Message from webpage John Doe John j 4re you sure you want to delete this item E mail counter 1 2000 6 Click Update to send the changes to the scanner or Exit to leave without saving any changes ADDING A NEW GROUP To send multiple addresses simultaneously at one time you can create address group to speed up the process Up to 99 addresses can be included in one group and a total of 20 groups can be created in the Address Book 148 VISIONEER NETSCAN 4000 USER S GUIDE To add a new group 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or highe
118. t gt All Programs gt Visioneer NetScan 4000 Network Management Tool gt NetScan 4000 Network Management Tool SPECIFYING THE SCANNER S NETWORK SETTINGS 25 4 The Network Management Tool main screen opens File View Tools Help 5 ur New Device from the File menu to open the New Device A ialog box Or you can click the new device tool from the toolbar 7 Or double click the large New Device icon d WY 6 Enter the IP address of your device as illustrated in the example below New Device Please Enter an IP Address IP Address 26 VISIONEER NETSCAN 4000 USER S GUIDE 7 The scanners on the network will be displayed in the main screen as follows It may take a few moments to load the network device to this window amp NetScan 4000 Network Management Tool e m fe File View Tools Help Q LOMG NetScan 4000 10A 8 Double click the NetScan icon or you can use either of the following options to open the scanner s embedded web page to specify your desired settings m Select the devices icon and choose the Menu Settings tool in the toolbar m Select the devices icon and click your right mouse button and then select Menu from the list 9 Click each item on the menu to enter a relevant value For details on each setting please refer to the next section Summary of the Menu Options on page 27 Note For more information on how to use the Network Mana
119. t Feeder the scanner allows a stack of 50 page document s to be continuously scanned at one time to increase your efficiency Managing the Scanner Remotely The scanner provides a convenient way to manage your e mail address book filing destinations folders and telephone book remotely By simply typing the machine s IP address in the URL field of your browser the scanner s embedded web page will be displayed This web page allows the administrator to create up to 2000 e mail addresses 40 filing destinations and 200 fax numbers to conveniently deliver the scanned documents to multiple destinations 4 VISIONEER NETSCAN 4000 USER S GUIDE ADF Cover Release Automatic Document Feeder ADF Scanner lid LCD screen Shortcuts By assigning your frequently used functions and settings as shortcut buttons the scanner allows you to complete your task in three simple touches on the LCD screen and the control panel THE VISIONEER NETSCAN 4000 Paper guides Input tray Paper stop Output tray Control panel ADF Cover Release Lift to open the ADF Automatic Document Feeder ADF Feeds paper through the scanner Scanner lid Lift to show the flatbed glass LCD screen Shows the scanner settings Touch the screen to input scan batch requirements configure destinations and configure the server settings Paper guides Adjusts to fit document width Input tray Holds paper in th
120. t com engineerfivisioneer com writer visioneer com Subject Netscan 4000 Demo Original Doc Simplex Resolution Paper Size Image Density 200dpi iv Letter iv um Note W Up to six shortcut buttons can be assigned W Except for entering the button name and its memo other shortcut settings are the same with the operation steps described in Chapter 5 Please refer to Chapter 5 Operation for more details on how to set the settings for E mail Copy Folder and Fax function W To edit your current shortcut button simply click the button number and make your changes and click Update to save your changes W To delete the current shortcut button click the button number and choose your working mode to be Undefined USING THE SHORTCUT BUTTONS 137 USING THE SHORTCUT BUTTONS To use a shortcut button 1 Set your default working mode to be Shortcut by pressing the Menu button on the control panel and then choose Management gt Device Management gt Default Mode gt Shortcut in succession on the LCD screen touch panel Press OK to save the change Or you can set the default working mode via the scanner s embedded web page and choose Management gt Default Mode gt Shortcut in succession Press Update to save the change Note If an administrator password has been set setting the scanner to use the shortcut button mode will require a password be entered when accessing this function through either option
121. th DHCP Dynamic Host Configuration Protocol a host can automatically be given a unique IP address each time it connects to a network making IP address management an easier task for network administrators If the DHCP server is available from your network you do not need to enter the TCP IP subnet mask gateway and DNS information Instead this information will be automatically given for the scanner IP Address An IP Internet Protocol address uniquely identifies a host connection to an IP network The system administrator or network designer assigns the IP address The IP address consists of two parts one identifying the network and one identifying your node The IP address is usually written as four numbers separated by periods Each number can be zero to 255 For example 10 1 30 186 could be an IP address SMTP Stands for Simple Mail Transfer Protocol It is the main communication protocol used to send and receive e mail on the internet DNS Stands for Domain Name System The DNS server identifies hosts via names instead of IP addresses If the DNS server is available on your network you can enter the domain name instead of numbers for the IP address POP3 POP3 is the latest Post Office Protocol this is a service that stores and serves e mails for various client machines that are not connected to the Internet 24 hours a day E mails are held in POP3 until you log on LDAP Stands for Lightweight Directory Access P
122. the Basic screen check if the paper size the scaling percentage the image density and the copy mode meets your requirement If not make any change that suits your needs 5 Choose the Image Edit or the Advanced Copy tab to show more copy options For more information about the settings see the settings description below 6 Press the B amp W or Color button on the control panel to copy your document s in black and white 80 VISIONEER NETSCAN 4000 USER S GUIDE Basic Copy Item Reduce Enlarge Paper Tray Paper Size Image Density Copy Mode Factory Default SETTINGS DESCRIPTION Description Select the scaling percentage by touching the Switch button Choices 100 25 50 78 Legal gt Letter 93 Fit to Page 127 Letter gt Legal 200 Variable Variable means selecting your scaling percentage in a one percent increment from 25 400 using the Up arrow and Down arrow key Sets which paper tray in the printer will be used for the current Copy job Choices Auto Select paper tray automatically Tray 1 Tray 2 MP Multi purpose Tray Please confirm that the paper size of the scanners LCD has changed when you change the paper size of the printer Sets your paper size Choice A4 Letter A5 B5 Legal Note Legal size is available only when scanning from the ADF Use the Image Density control to adjust from level 1 to level 7 Choice 1 2 3 4 5 6 7 Choose the focus
123. the message still appears contact your nearest dealer Detect printer error Paper size not 3 4 Turn off the scanner Turn off the printer Turn on the printer Turn on the scanner Please set the supported paper size to the tray of the printer HLT and are not supported supported INFORMATION MESSAGES 113 INFORMATION MESSAGES DURING NETWORKING Message The connection has failed Please check network settings The address is invalid Please check network settings Network is down Please check network settings Network is unreachable Please check network settings Connection aborted by the server Please check network settings Connection reset by the server Please check network setting Connection timed out Please check network setting Unable to reach the destination host Please check network settings Failed to connect mail server Please check network environment Connection error Please check network environment Failed to create socket for DHCP Failed to search DHCP server Failed to get IP from DHCP server Failed to renew IP from DHCP server Action Ping the IP address of the scanner from another PC in a DOS prompt For example type Ping 10 1 20 144 in a DOS prompt If the scanner has no response then perform the following steps 1 Check if the RJ 45 connector is firmly plugged in 2 Check the Ethernet cable 3 Check the scanner s IP address
124. the scanner in the URL field For example http 10 1 30 83 The scanner s embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Click General from the Menu to open the General options Input the current date and time using the format YYYY MM DD and hh mm ss and click Update to save your settings General Machine Name NetScan 4000 10A Date yyyy mm dd 2009 08 18 Time hr min sec 21 27 46 Time Zone GMT 08 00 Yi Country Code International v SETTING REQUIRED FAX SETTINGS 73 5 Click Fax Settings from the Menu to open the Fax Settings screen 6 Input your information in the ID field For example your company name or your fax number Up to 32 characters or digits can be entered 7 Enter the scanner s fax number in the Station Number field on the Fax Settings screen Up to 20 digits can be entered numbers and blank space and plus are supported The following is an example of the fax header ID AAA Company Station 5231111 To 1234567 2007 07 31 15 31 Page 1 74 VISIONEER NETSCAN 4000 USER S GUIDE C3 Filing fter Fax Operation With an intuitive control panel and a large LCD display the scanner is designed to be easy to use After the administrator has completed the configuration of the machine basic
125. the shortcut buttons via the scanner s web page You will need the scanner s IP address to access its embedded web page To determine the scanner s IP address 1 Press the Menu button on the scanner 2 Touch the Network Settings button on the LCD screen 3 Write down the number in the IP Address field DEFINING THE SHORTCUT BUTTONS 133 To define a shortcut 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type the IP address of the scanner in the URL field For example http 10 1 30 83 The scanner s embedded web page opens NetScan 4000 Model NetScan 4000 System F W Version 0 70 Home Page Version 0 70 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox 3 Click Shortcut and you will be prompted to enter the administrator password Login Login Name Password 4 There is no default password set when the scanner is shipped from the manufacturer If a password has not be defined by a system administrator simply click on Login to access the shortcut button configuration screen 134 VISIONEER NETSCAN 4000 USER S GUIDE 5 For the first shortcut button you want to set click the drop down arrow under the Mode column and select an option from the list In the example below E Mail has been chosen for shortcut button 1 Shortcut Mode Name Memo 1 Email M Email This is a
126. ting Jason Switch Jason Switch Qengineering com Engineer John Doe John Doe operations com Operations E mail counter 3 2000 MANAGING FAX PHONE BOOK 155 2 Click Delete to remove the group A Confirmation dialog box opens to confirm your selection Click OK to delete or Cancel to close the dialogue without deleting the group Address Book Manager E mail Group New Delete Modify Update Exit Group Group N Message from webpage Department 2 j amp re you sure you want to delete this item Group counter 1 20 3 Click Update to send the changes to the scanner or Exit to leave the screen without saving any changes Note You can make multiple selections by choosing one group and then pressing the Shift or Ctrl key to click and select other groups in the list MANAGING FAX PHONE BOOK With the Fax Phone Book you can send your scanned documents simultaneously to multiple fax machines at one time The Fax Phone Book allows you to create up to 200 phone numbers and 20 phone groups To access the embedded web page phone book you will need the scanner s IP address to access its embedded web page 156 VISIONEER NETSCAN 4000 USER S GUIDE To determine the scanner s IP address 1 Press the Menu button on the scanner 2 Touch the Network Settings button on the LCD screen 3 Write down the number in the IP Address field ADDING A NEW FAX NUMBER To add a new fax number
127. tion Edge Erase Margin Shift right bottom Paper saving N Up Collate Duplex Orientation for Duplex ACCOUNT MANAGEMENT 169 Specification PCL5c PCL5e 32 CPM type B copies per minute Up to 99 600 x 600 dpi ADF Scans U S Legal size 8 5 x14 Flatbed Scans Maximum 8 5 x11 7 Up to Legal 1 7 levels lightest to darkest 25 400 in 1 increments A4 U S Letter A5 B5 U S Legal 100 Default 70 A4 gt A5 78 Legal gt Letter 86 A4 gt B5 115 B5 gt A4 127 Letter gt Legal 141 A5 gt A4 98 Fit to Page 0 6 13 19 25 mm 0 6 13 19 25 mm lin 1 2 in 1 4in 1 landscape 4 in 1 portrait Sort Stack 1 1 1 2 2 1 2 2 Long Edge to Long Edge Long Edge to Short Edge Short Edge to Long Edge Short Edge to Short Edge 170 VISIONEER NETSCAN 4000 USER S GUIDE Network Specifications Item Configuration Requirement Web server E mail Specifications Item Protocol Mail Sever Authentication File format B W single bit Gray 8 bit Color 24 bit PDE JPEG TIFF M TIFF Compression Method B W Gray Color Compression Level 75 100 150 200 300 400 600 dpi Supported Resolution Default Resolution Address Book Capacity Max Address Group No of Address in Each Group Specification 1 IP address 2 Subnet mask 3 Gateway 4 SMTP server POP3 server 5 FTP server 6 Specification SMTP MIME
128. to Long Edge and Long Edge to Short Edge are available 2to2sided All options are available 84 VISIONEER NETSCAN 4000 USER S GUIDE Advanced Copy Item Description Orientation Examples Cont d Long Edge Short Edge Back of sheet e ee ee i Back of 7 7 Front of next 278 BO 89 sheet TT sheet e ee Front of next er sheet Back of sheet t Ld a i ee Front of ee sheet Back of TI Front of sheet sheet eie oe Advanced Copy Item N Up Paper Saving MAKING Copies 85 Description Use this setting to print multiple pages of a document onto a single sheet of paper and to set the sequence of the page images on each sheet of paper Choices 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrait 1 in 1 means one page will be printed on a single sheet of paper 2 in 1 means two pages will be printed on a single sheet of paper as illustrated 4 in 1 landscape means four pages will be printed on a single sheet of paper in rows from left to right top to bottom as illustrated 4 in 1 portrait means four pages will be printed on a single sheet of paper in columns from top to bottom left to right as illustrated 38 Os Oe 2 in 1 4 in 1 landscape 4 in 1 portrait Stamp You can specify a word to appear as a stamp on the scanned documents Note
129. tor for further help Contact your network administrator to turn on the SMTP login option Check your login user name and password Make sure the To address is correct Contact your network administrator for further help Contact your network administrator for further help on the mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail server s authentication and try again INFORMATION MESSAGES 115 INFORMATION MESSAGES DURING E MAILING Message Command error Parameters or argument error Command parameters not implemented Authentication requires Mailbox unavailable User not local Service unavailable Mail server does not support SMTP service extension Exceeded storage allocation Mailbox name is not allowed Mail action has not been taken Connection error Action Reboot the machine and try again If the error is still there contact your nearest dealer 1 Check if the Device Name is valid The Device Name can be found in Menu gt General 2 Check From address 3 Check To address 4 Contact your network administrator for further help Check if the Device Name is valid The Device Name can be found in Menu gt General Or you may contact your network administrator for further help Contact your network administrator on mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail s
130. uce larger file sizes Choices 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray scanning have a maximum option of 300 dpi Choose your original paper size Choices A4 Letter A5 B5 Legal Note The Legal option is only available when scanning from the ADE If your original document is too light or too dark you can use this option to adjust the density level Choices 1 2 3 4 5 6 7 Choices Simplex Duplex Long Duplex Short m Simplex If your original is a single sided document choose Simplex to scan your documents only on one side m Duplex Long If your original is a double sided document and is bound along the long edge of paper choose Duplex Long to scan your document on the front and the back side m Duplex Short If your original is a double sided document and is bound along the short edge of paper choose Duplex Short to scan your document on the front and the back side 98 VISIONEER NETSCAN 4000 USER S GUIDE Item Bind Login Name Password File Name Report to E mail Create a Subfolder Description Multi batch document scanning from the ADF or Multi page scanning from the flatbed can be enabled Press the Bind button when you want to scan more than 50 pages from the ADF or more than one page from the flatbed After scanning the 1st batch or 1st page a dialog box will pop up asking if you wish to Bind or E
131. untry code Choose Enable to use the Manual Receive fax function or Disable to use the auto receive fax function When Manual Receive is enabled and there is an incoming fax and the machine starts ringing you need to press the Start button in the Fax working mode to receive and print the fax Choices Enable Disable Choose Enable to use ECM Mode The Error Correction Mode function helps this scanner to improve communication in areas where telephone line conditions are poor Choices Enable Disable Fax Settings Item Report Print Delete Phone Book SUMMARY OF THE MENU OPTIONS 45 Used to specify additional fax settings Description You can print the following types of reports m Activity Report Select to print a report showing the latest record of up to 50 communications between the sending and receiving fax machines The default setting is to print a record of every 50 communications between sending and receiving fax machines The report may contain information and results which are useful for troubleshooting problems m Broadcast Report Select to print the group transmission report m Transmission Report Select to print the latest transmission report to check if the transmission result is successful disregarding which selection you have chosen in the Transmission Report option Cancel Fax Jobs If you wish to cancel pending fax jobs you can choose the item in the delayed send fax job li
132. ur document through the scanner make sure that you have installed a telephone line on the scanner Refer to Chapter 2 on how to connect a telephone line BASIC OPERATION Using the default settings I Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the Fax button on the control panel to display the Fax main screen fim 13 44 Image Density Fine J a4 mm Paper Size Enter the fax number with the numeric keypad on the control panel m Or you can touch the Phone Book button to bring up the telephone book and then select a number from the list W You can also select multiple fax numbers at one time To enter the next fax number press the Down arrow key at the right of the Phone Number field after finishing entering the first fax number Press the B amp W button to send your document s in black and white FAXING YOUR SCANNED DOCUMENT 105 Note m Ifyou make a mistake during the process press the Stop button on the control panel to cancel the operation m Up to 20 characters can be entered in the Fax Number field and some characters such as and P a 2 second pause are supported m When entering a phone number from the numeric keypad include any PSTN access number number to access the public telephone line usually a 9 or 0 area codes and the telephone number m The machine allows broadcast faxing This means it allows you to send the scann
133. ve any paper from the ADF and press the OK button Power cycle the scanner If the code still appears contact your nearest dealer Power cycle the scanner If the code still appears contact your nearest dealer Power cycle the scanner If the code still appears contact your nearest dealer m If this occurs while previewing split your multi page document into smaller batches and try again m If this occurs while scanning the pick up roller may not work properly Contact your nearest dealer for a replacement Power cycle the scanner If the code still appears contact your nearest dealer Power cycle the scanner If the code still appears contact your nearest dealer 112 VISIONEER NETSCAN 4000 USER S GUIDE INFORMATION MESSAGES DURING SCANNING AND COPYING Message ADF paper jam Lock error Check printer cable Action ADF paper jam Open the ADF cover and remove the paper from the ADF If the code still appears power cycle the scanner If the code still appears contact your nearest dealer Scanning unit is locked 1 2 A Turn off your scanner Find the lock switch underneath the scanner lid to one side of the flatbed glass and unlock the machine Turn the scanner back on If the code still appears contact your nearest dealer Check if the printer cable has been correctly connected or status BS M Check if the printer is turn on Restart the scanner and your printer If
134. wroot Xcabinet directory in Windows Explorer right click and then select Properties 2 Select the Security tab in the File dialog box and then select Everyone Select the privileges for Read and Execute Folder Properties List Read and Write After that every user has the privilege to manage all files in the directory for saving files Note For the actual security of the scanned files you should not allow the group Everyone to have full privileges to the file directory Therefore when setting the access privilege for your file system it is recommended to set the privileges of the directory for file saving for IIS anonymous account or the other users and groups that can use the directory only Note m Please note that the scanner cannot add a server sub directory when using HTTP m When using Apache as the HTTP server you need to have HTTP 1 1 put an add in module since the scanner uses chunked Transfer encoding In addition the Apache server will have to be set to accept the HTTP PUT command in order to accept the scanner for file saving For more information refer to the related Apache server documentation m For IIS 6 0 on Windows 2003 you need to enable WebDAV in the Server Extension folder CREATING A FOLDER TEMPLATE 55 HTTPS SETTING THE SERVER TO STORE YOUR IMAGE HTTPS is a secure way of using HTTP HTTP provides almost no security features It contain
135. y wipe the glass clean Do not vigorously rub the cloth against the glass so as to prevent scratching CLEANING THE LCD DISPLAY 125 4 Clean the strip of glass that is to one side of the flatbed glass Note If lines appear on the images scanned with the ADE but not on the Flatbed glass the thin plate of glass used by the ADF may be dirty When pages are pulled through the ADF during scanning this thin glass plate is where the images are captured by the scanner 5 Close the document cover when you are done cleaning the scanner Document Glass CLEANING THE LCD DISPLAY To clean the display surface use a soft lint free cloth either dry or moistened with neutral detergent or ethanol Do not use any organic solvents acid or alkali solution LCD Display 126 VISIONEER NETSCAN 4000 USER S GUIDE REPLACING THE ADF PAD ASSEMBLY The ADF Pad may wear out and is designed to be a user replaceable part Problems with documents feeding through the ADF is an indication that the pad is wearing out You should first clean the ADF following the instructions in the previous section Cleaning the Automatic Document Feeder on page 123 To remove the ADF pad assembly 1 Lift up on the ADF cover release and carefully open the ADF door 2 Press the top of the ADF snap in pad housing as illustrated to raise the holder Note Do NOT remove and discard the metal spring that is located under the ADF pad housing Please be
136. your scanned document to a designated server fist Fax Press to send your scanned document to a fax machine CONTROL PANEL 7 Numeric keypad Used to specify a copy quantity or input a fax number ra E gt Tuv wxv2 8 9 Symbols 0 G Control keys Used to select special requirements or one of the start keys to start sending or copying your document s Menu O Menu key Press to access the options to set up the system Clear key Press to clear current settings and return to the default settings Press the button for over 5 seconds to return to the factory default settings e Energy Saving key Press to enter power saving mode Stop Baw I Stop key Press to stop processing B amp W key Press to start copying e mailing filing or faxing in Black amp White mode P Color Color key Press to start e mailing or filing in Color mode 8 VISIONEER NETSCAN 4000 USER S GUIDE Status LEDs lIndicates the hardware status m The Power LED Used to indicate the power on and ready status The Alarm LED Used to indicate hardware and transmission errors The Energy Saving LED Used to indicate power saving status BEFORE YOU BEGIN The scanner has to be setup properly on your network to perform the e mail and filing functions Before using the scanner please setup the scanner properly on your network for e mail and filing function The following network parameters

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