Sagem Magic5 PPF 631 ECO
Contents
1. 5 1 Configuring day mode 5 2 Configuring night mode 5 J 3 J Setting the timer 5 4 Easylirie sec rh 5 JL 5 J Setting the ring tones ssse 9 Settings 9 Entering the date and time page 19 9 Selecting the language 9 Selecting the country 9 Entering number see 9 9 o e Configuring telephone lines and services page 22 Overview Overview of the Menu Functions Device Overview Handset Paper tray Document feeder writing facing up Panel with display Q a socket Connection socket for the telephone handset Q EXT socket Connection socket for additional devices LINE socket Connection socket for telephone cable Scanner glass Rollers of the automatic document feeder Rests of the intake rollers O Document guide scanner film Cover for scanner and automatic document feeder Q Toothed wheel for tightening the ink film Ink film roll in the rear ink film compartment Q Ink film roll in the front ink film compartment Slot for the Plug n Print card QD Locks for the cover of the scanner and automatic doc ument feeder Philips PPF 631 632 Panel 8 Lights up if new messages are received list of the new messages with submenus b2. Enter the new code for taking over the line on an addi tional device 5 Confirm with OK ahWN Using an External Answering Machine For the best operation the answering machine must be connected to the EXT socket of the device The numbers of rings set for the external answering machine should be less than the one set under FAX RIMIS by at least two Example of the setting Number of Rings of the External Answering Machine 1 FAR RIHGS sss tnter 3 also see Chapter Setting the Fax Switch page 20 Notice se External Answering Machine The outgoing message must be shorter than ten seconds Avoid music in your announcement If the external answering machine has a conserving func tion i e a function that changes the number of rings as soon as new messages have been recorded deactivate this function If the external answering machine records fax signals but your device cannot receive faxes inspect the connection of the external answering machine Telephone Lines and Additional Devices Connecting Additional Devices 23 10 Service Notice DANGER s Troubleshooting Device can Close with a Snap Should disruptions occur follow the instruc Lock the cover of the device completely into tions on the display and on the error report place when opening the device You could be injured if the cover falls while you are work Checking the Ink Film oie Reserve 3 Grip the rear ink film roll at
3. OK 114 and OK Use 4 y or the respective number key to select the short dial number you would like to assign or change CAUTION Confirm with OK Use 4 y to select the telephone book entry you would like to assign as a short dial entry Confirm with OK Overwriting Short Dial Entries If you select a short dial number that is already assigned the entry is overwritten Deleting a Short Dial Entry b 3 4 CAUTION The Telephone Book Entry is Deleted This function not only deletes the short dial entry it also deletes the entire entry from the tel ephone book Overwrite the short dial entry if you would like to change the assignment Press 0 9 Notice Access Function You can also call the function by pressing OK 1 JL4 and OK Use 4 y or the respective number key to select the entry you would like to delete Press C Confirm the deletion with OK Calling Line Identification CLIP Function is not supported in all countries and networks The number of an incoming call appears on the display For this function to work the Calling Line Identification Presentation CLIP must be activated for your telephone connection Enquire with your telephone company Caller Line Identification may be associated with a fee Notice Setting the Country Correctly 1 If the Caller Line Identification does not work even though the function is activated for your
4. DISP 22 Configuring Telephone Lines and Services 22 Connecting Additional Devices sss 23 Using Additional Telephones Easylink 23 24 Checking the Ink Film Reserve e 24 Changing the ink film A Fixing a Paper Jam Fixing a Document Jam Cleaning Checking the Firmware Version 28 Using Service Codes 28 Power Cycling 28 11 Appendix eere eene eee 30 Technical Data Guarantee RON NE 30 Declaration of Conformity DoC 32 Customer Information essere 36 Table of Contents 1 General Safety Information Your device has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be oper ated with telephone systems and power equipment that meet these standards The device was built exclusively for use in the indicated sales region Do not make any changes or settings that are not described in this user manual Physical injury or damage to the device or loss of data can result from improper handling Take note of all warning and safety notes indicated Setting Up the Machine The device should rest securely on a stabile flat surface If the device should fall it can be damaged or can cause injury to people especially small children Position all cables in such a way that no one will stumble on them thus avoid
5. 1 and OK 2 Enter the code 3 Confirm with OK 4 Enter the desired number using the numeric keypad or select a saved entry 5 Pres START Polling Send of Faxes CAUTION n Unauthorised Fax Polling Protect your document against unauthorised polling with a code A caller who knows the code can poll the fax from your device You can continue to make telephone calls and receive faxes 1 Insert the document 2 Press OK 3 2 and OK 3 Enter a code max 20 characters 4 Confirm with OK Notice Cancel a Scheduled Fax Transmission Press STOP to eject the document This inter rupts the standby mode Using Fax Templates Five fax templates which you can use are stored in your device With these templates you can quickly create for example a short fax note or an invitation 1 Pres OK 4 L3 and OK 2 Use 4 y to select the template you would like to print 3 Confirm with OK The device prints the template 4 Fill the template and send it to the desired recipient per fax 16 Philips PPF 631 632 6 Copier Notice s Printing Informations for Copying Press 1 and 5 to print the help for copying Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert up to ten documents at a time Inserting Documents 1 Insert the documents face up into the document feeder The top most document will be fed in first 2 S
6. Help Pages Printing Numbers and Entries The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups Press OK 2 3 and OK The list is printed Printing Call Log The call log contains the last 50 dialled numbers 1 Pres OK 4 L1 and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK Switch on printing Use 4 y to select whether the call list should be printed immediately or after every 50 calls 5 Confirm with OK Printing the Telephone Book Press OK 1 L 7 and OK The device prints a list with the telephone book entries and saved assignments Printing Fax Journal The fax journal is a list of the last ten faxes sent and received 1 Pres OK 5 5 and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK 4 Switch on printing Use 4 y to select whether the fax journal should be printed immediately or after every ten transmissions 5 Confirm with OK Printing Transmission Report After every transmission the device prints out a transmis sion report If a transmission error occurs an error report is printed out You can switch off printing of the transmis sion report 1 Pres OK 3 6 and OK 2 Using A v indicate whether you would like to turn printing on or off 3 Confir
7. Line In order for the fax switch to function the device must be first in the series if multiple devices are connected to the same telephone socket Follow the correct order Notice s Connection to the First Telephone Socket If you have multiple telephone sockets for the same telephone line the device must be con nected to the first telephone socket Using Additional Telephones Easylink With the Easylink function you can control your device with additional telephones To use this function addi tional telephones must be set to the tone dialling mode DTMF MFV tones for this purpose see the operating manual of your additional telephone Starting Fax Reception If you pick up at an additional device and hear that you are receiving a fax whistling tone or silence you can start the fax reception by pressing 5 on the additional tele phone or pressing START on the device Taking Over the Line If you pick up on an additional telephone and the device continues to ring or attempts to receive a fax you can dis connect the device from the line Press JL on the additional telephone Changing Code CAUTION n Changing Easylink Codes Only change the codes if it is absolutely neces sary The codes must begin with or L and must be different Press OK 5 4 and OK Enter the new code for starting fax reception Confirm with OK
8. device is checking the call it continues to ring 5 Confirm with OK 6 Using 4 y set the volume 7 Confirm with OK EN Notice s Silent Fax Transmission 1 Older devices do not transmit any fax tone CNG tone as an announcement for fax trans mission silent fax transmission If the total number of rings has been set to a value using 7 silent fax transmissions cannot be received auto matically Setting the Night Mode 1 Press OK 5 2 and OK 2 Configure the same settings as for the day mode see steps 2 to 7 Setting the Timer The timer switches between the modes X day and night at the configured times 1 Press OK 5 JL3 J and OK 2 Enter the time at which the device should switch to day mode for example 0 J 6 L0 JLO for 6 o clock a m 3 Confirm with OK Enter the time at which the device should switch to day mode for example 2 JL 2 0 JLO for 2 o clock a m 5 Confirm with OK Special Settings Silent Fax Reception If you would like to accept a fax without preceding rings set the number of rings of the fax switch to Bl Switching Off All Rings If you don t want to be disturbed e g in the night by any incoming calls you can set the number of rings to 8 The device switches immediately to silent fax reception 20 Philips PPF 631 632 Printing Lists and
9. is an analogue fax device Group 3 It is not an ISDN device Group 4 and therefore it cannot be operated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial up router Voice Mailbox You cannot simultaneously use the answering machine facility of your telephone service provider voice mail box and receive faxes on your devices Get the mail box function for your telephone connection deactivated or set the number of rings for the fax switch to lower than 5 on your device also see Chapter Setting the Fax Switch page 20 When the fax switch accepts the call the mail box of the service provider does not step in Enquire with your telephone company 22 Philips PPF 631 632 Connecting Additional Devices You can operate additional devices on a telephone line such as cordless telephones answering machines modems or charge counters Connection to the Machine You can connect additional devices directly to your device Insert the telephone cable of the additional device into the EXT socket RJ 11 connection on the device Notice Direct Connection Recommended We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices Connection to the Telephone
10. sale of the Product The normal servicing as defined in the user guide sup plied with the equipment as well as malfunctioning due to servicing not being carried out Servicing costs are in any event always borne by the customer Malfunctions resulting from the usage of products con sumables or accessories not compatibles with the equip ment C Out of Guarantee Repairs In the cases set forth in B as well as after expiry of the guar antee period the customer must ask the Authorized Sagem Communications Repair Centre for a cost estimation The repair and delivery costs will be invoiced to the cus tomer The foregoing shall apply unless otherwise agreed in writ ing with the customer and only for the United Kingdom Helpdesk 08 45 090 03 15 Appendix Guarantee 31 The CE symbol confirms conformity with the EU direc tives that apply to the device Declaration of Conformity DoC Hereby Sagem Communications Austria GmbH declares that this PPF 631 PPF 632 is in compliance with the essential requirements and other relevant provi sions of Directive 1999 5 EC You can find the complete Declaration of Conformity on our website www sagem ca at doc ENERGY STAR As a participant in the ENERGY STAR programme Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements e 55 Packaging To facilitate packaging recycling p
11. tel ephone connection check if you have set the cor rect country also see Chapter Settings page 19 Missed Calls If you received a call while away the 5278 key flashes 1 2 3 Press P478 J Using v you can page through the list of missed calls Notice Additional Messages e 1 If you have received additional messages first select the missed calls using 4 y and confirm with OK To call back pick up the handset Notice Displaying Telephone Book Names a 1 Your device displays the name with which you have saved the number in the telephone book The number and name will not be shown if the caller suppresses his number Telephone Functions Short Dial 5 Fax Notice s Printing Informations for Fax Transmis f sion Press i and L4 to print instructions for send ing fax messages and for configuring the fax switch CAUTION Unsuitable Documents Do not insert any documents into the device that are wet have been edited with correction fluid are soiled or have a coated surface that are written on with a soft pencil with paint chalk or charcoal originate from newspapers or magazines printing ink that are held together with office or notebook staples or with tape or glue are pasted with note papers are creased crumpled or torn Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert u
12. the numeric keys see button labels Enter special charac ters using 1 Press the respective button several times until the desired character or special character appears on the display Notice Navigating in the Editor You can move the cursor using A v Use C to delete individual characters 2 Confirm with OK After the input the machine prints an overview of the functions Entering the Date and Time 1 Enter the time e g L1 JL4 LOJLOJ for 2 pm 2 Enter the date two digits for each field for example 0J 8 0 6 7 for June 8th 2007 3 Confirm with OK el Notice s Starting Initial Installation Process You can restart the initial installation process any time Press 1 and 2 10 Philips PPF 631 632 4 Telephone Functions Notice Printing Telephone Book Functions Press 1 and 3 to print an overview of the tel ephone book functions For information on how to connect additional telephones and which functions are available to you please refer the chapter on Telephone Connections and Additional Devices Page 22 Placing a Call on the Device Dial the desired number There are several ways to do this Then pick up the handset Notice Direct Dialling e 1 You can also lift up the receiver first then dial a number The dialling process begins immedi ately Manual Dialling Dial the desired number
13. using the numeric keypad Telephone Book 1 Press I1AZZ Notice Access Function in the tele 1 and e 1 You can also search for an ent phone book by pressing OK 1 OK 2 Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book Notice Multiple Categories for One Entry e 1 You can save an entry multiple times with the same name but in a different category In the telephone book the first letter of the cat egory appears after the entry Short Dial Press 0 9 Select the desired entry using 4 y or with the numeric keys Notice Access Function e 1 You can also load short dial entries by holding the respective number key pressed for at least two seconds Redial List Press Ql Use 4 y to select an entry from the list of the dialled numbers Notice Access Function You can also load the redial list by pressing OK 2 J 2 and OK Caller List Press and hold 3 at least two seconds Use the 4 y to select an entry from the list of callers Notice Access Function You can also load the caller list by pressing OK 2 1 and OK Notice s Calling Line Identification CLIP For this function to work the Caller Line Iden tification CLIP must be activated for your tel ephone connection country and network dependent The number and name will not be shown if the caller suppr
14. MAGIC 5 CO PPF 631 PPF 632 EN User Manual PHILIPS Dear Customer With the purchase of this device you have chosen a quality PHILIPS product brand Their device fulfils the most var ied requirements for private use or in your office and busi ness everyday Your device is delivered with an already inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information regarding ink film capacity In the telephone book of your device you can save entries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the entries You can assign short dial numbers to frequently dialled tel ephone numbers You can load these numbers quickly with the short dial key and the number keys You can send fax messages in different resolutions to one or more recipients or a group You can also poll faxes and prepare documents for polling Five fax templates which you can use are stored in your device With these templates you can quickly create for example a short fax note or an invitation Select the resolution for text and photo in order to copy documents with your device You can also create multiple copies If you want your device can print Sudoku puzzles in four different difficulty levels with solution We hope you enjoy your device and its many functions About this User Manual With the installation gu
15. P to close the menu and return to the starting mode Calling Functions Directly You can call a menu func tion directly using the function number Press OK and enter the appropriate function number using the numeric keypad Confirm with OK You will find the function number in the following list Notice e Printing the Functions List Press i and 6 to print a list of all functions and settings of your device 1 Telephone Book 1 L1 Looking up an entry eee page 11 ERE 11 3 Creating group 1 5 Modifying an entry page 12 1 JL 6 Deleting entries page 12 1 J 7 Printing entries n page 21 2 Calls 2 JL 1 Received calls 2 J 2 Outgoing calls 2 J 3 Printing entries page 21 3 Fax JL5 Printing fax journal page 21 3 3 J 6 Printing transmission report page 21 3 J 7 Print reduced in size page 20 3 8 Reducing transmission speed page 20 4 Miscellaneous Printing call log see Using fax templates Setting the contrast Using service codes J P gt gt 1 3 4 5 6 T 8 5 Fax switch
16. Site of Installation Check whether the mains voltage of your device indicated on the type label matches the mains voltage available at the setup location Insert the mains cable into the connection located on the rear side of the device Plug the power cable into the elec trical outlet Initial Installation After you connect your device to the mains voltage the ini tial installation commences Press 1 Your device prints a help page Selecting the Language 1 Use 4 y to select the desired display language 2 Confirm with OK Selecting the Country CAUTION Q Setting the Country Correctly You must set the country in which you are oper ating the device Otherwise your device is not adapted to the telephone network If your coun try is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer 1 Use 4 y to select the country in which you are operat ing the device 2 Confirm with OK After this input the device prints another help page and checks the telephone line Initial Operation Connecting the Handset Entering Number Your name and number are added together with date time and page number at the top edge of each fax transmission header 1 Enter your number Using L or L you can enter a plus sign 2 Confirm with OK Entering Your Name 1 Enter your name You can enter characters using
17. als for example white text on black background or documents with coloured background COHTR s PTIMISED Factory settings Opti mized adaptation for text and photo printing COHTR DREE For darker copies and fax transmis sion for example documents with faint printing 3 Confirm with OK Notice Modifying the Basic Settings 1 The changed settings are stored as new default settings If you select a special function for a one time process take care to restore the default settings or factory settings after that Settings Entering the Date and Time Reducing Transmission Speed The device adapts the transmission speed to the line qual ity This may take some time especially for overseas con nections Set a lower transmission speed if you are sending faxes into networks with poor line quality 1 Pres OK 3 8 and OK 2 Use v to set whether you would like to use a lower transmission speed 3 Confirm with OK Switching Page Adjustment On and Off In order that no information is lost received faxes are reduced in size when printed 1 Pres OK 3 L7 and OK 2 Use 4 y to select whether you would like to switch size reduction on or off 3 Confirm with OK Setting the Ring Tones Selecting the Ring Tone You can select from among ten different ring tones 1 Pres OK 5 L5 and OK 2 Use the number keys 0 to 9 to select a ring to
18. anied by a proof of purchase which is not altered written on or in any way be made illegible show ing that the product is still under warrantee In case no proof of purchase is enclosed the Sagem Communications repair center will use the production date as a reference of establishing the warrantee status of the product Apart from all legal obligatory rules Sagem Communica tions do not give any Guarantee either implicit or explicit which is not set force in the present section and could not be hold responsible for any direct or indirect material or immaterial damage in or out of the frame of the present guarantee If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legisla tion such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee This guarantee does not affect the Customer statutory rights 30 Philips PPF 631 632 B Exclusions From Guarantee Sagem Communications shall have no liability under the guarantee in respect of Damage defects breakdown or malfunction due to one or more of the following Failure to properly follow the installation process and instructions for use An external cause to the equipment including but not limited to lightening fire shock vandalism inappropri ate conditions of electrical network o
19. ave entered the incorrect code you can cancel the entry with SURE HO Power Cycling If a problem occurs that cannot be corrected with the instructions in this user manual see also the help below follow the steps given here 1 Pull out the power plug 2 Wait at least ten seconds then plug the power plug back into the socket 3 Follow the instructions on the display and in the error report If the problems repeats please contact our tech nical customer service or your retailer 28 Philips PPF 631 632 General Information The time and date flash on the display You must check the time and date after a short power fail ure Confirm with OK Problems when Faxing or Printing Faxes sent are of poor quality Change the resolution from RESOL 5 STANDARD to RESOL FINE or RESOL PHOTO Change the contrast Clean the scanner and the document feed slot Test the device by making a copy of the document If the device is in order the device of the recipient might be de fective The device produces black lines when sending or printing Clean the scanner and the document feed slot Copy is blank Insert the documents face up into the document feeder Printing is interrupted Paper or document jam no paper or ink film Follow the instructions on the display and in the error report There could be a small pause after printing several pages The device continues printing au
20. between the list of the last 10 dialled numbers redial list press and hold List of last ten callers caller list x Dialling with the handset replaced R Press briefly insert short line interruption Hook Flash as office index on PABX or for calling special func tions in the public telephone network PSTN long press Inserting dialling pause Overview Panel 3 Initial Operation Package Contents Inserting Paper Q Device Before you can receive documents or make copies you Telephone hand must load paper into the device Please use only appropri o Mis i CR ate paper in standard format A4 210 x 297 millimetre e Spiral cable for telephone handset preferably 80 g m Follow the specifications in the tech 4 Paper tray nical data Mains cable with plug country specific Notice Telephone cable with plug country specific Loading Paper e User manual with installation guide not depicted 1 Separate the paper sheets by fanning them out then align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once 1 Fold open the lever on the right beside the paper feed towards front E 2 Insert paper in the paper feeder You can insert maxi t mum 50 sheets A4 80 g m2 3 Fold open the lever on the right beside the paper feed Notice backward in order to enclose the
21. both the sides and place it next to the front ink film roll 1 Press OK 4 6 and OK 2 The number of pages that can still be printed with the ink film is shown on the display 3 Press STOP to return to the starting mode If the ink film used up or if there is no ink film in the device a message appears on the display Changing the ink film CAUTION Use Original Consumable Materials 4 Remove both the rolls from the device The used ink Use only original consumable materials These film cannot be reused are available from a specialised retailer or through our order service see back side of this user manual Other consumable materials can cause damage to the device CAUTION 0 Observe Packaging Instructions Follow the instructions on the packaging of the consumable materials For receiving or copying documents an ink film must be inserted in your device Your device is delivered with an CAUTION already inserted free ink film for a few test pages For this 2 film you do not require any Plug n Print card chip card Data on Used Ink Films with information regarding ink film capacity For every The messages and copies you have printed next ink film that you insert you must load the capacity out can be read from used ink films Con memory with the included Plug n Print card sider data protection issues when disposing of used ink films 1 Remove the paper from the paper feede
22. cument 2 Pres OK 1 3 and OK 3 Use 4 y to select the group to which you would like to send a fax 4 Confirm with OK 5 Using 4 y select SEHD FAX 6 Confirm with OK Notice Transmission to Multiple Recipients e 1 If your device cannot reach a recipient the fax message is sent to the other recipients After the device has called all recipients it once again dials the numbers that previously could not be reached Sending Fax Later If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only you can send the fax at a later time within 24 hours 1 Insert the document 2 Press OK L3 JL 3 and OK 3 Enter the time at which the document should be trans mitted e g 14 L0 J 0 for 2 pm 4 Confirm with OK 5 Enter the desired number using the numeric keypad or select a saved entry Fax Sending Fax Manually 6 Selecting a Saved Entry Confirm the selected entry using OK 7 Press START The device goes into standby mode and transmits the fax at the entered time You can continue to make telephone calls and receive faxes Notice Cancel a Scheduled Fax Transmission Press STOP to eject the document This inter rupts the standby mode Fax Reception If you have not changed the factory settings received faxes will be printed out automatically If no paper or no ink film is i
23. e number keys L0 to L9 set the volume 9 Confirm with OK The entry is saved Edit Entry 1 Pres OK 1 5 and OK 2 Using 4 y select the entry which you would like to edit to select a ring tone Using Confirm with OK Edit the name Confirm with OK Using 4 y select the category for which you would like to enter a number CATEGORY HOME CATE GORY WORK CATEGORY MOBILE or CATE GORY FAK 7 Confirm with OK 8 Enter the telephone number 9 Confirm with OK 10 You can assign a ring tone to the number Use the number keys 0 to 9 to select a ring tone Using 4 y set the volume 11 Confirm with OK The entry is saved uU fh Ww Deleting an Entry 1 Pres OK 1 6 and OK 2 Using 4 q select the entry which you would like to delete 3 Confirm with OK 4 Confirm DELETE YES with OK Groups You can combine several telephone book entries into a group A message is sent to all members of this group in succession Adding Group Entries 1 Pres OK 1 3 and OK 2 Use 4 y to select the group you would like to create 3 Confirm with OK You can add entries to the group display the members of the group delete the group or send a fax to the group Using 4 y select ADD MEMBER 5 Confirm with OK Use 4 y to select the entry you would like to add to the group 7 Confirm with OK Repeat steps 4 to 6 to add additional entrie
24. e 1 You can save an entry multiple times with the same name but in a different category In the telephone book the first letter of the cat egory appears after the entry Short Dial Press 0 9 Select the desired entry using Aly or with the numeric keys Notice Access Function 1 You can also load short dial entries by holding the respective number key pressed for at least two seconds Redial List 3 Use 4 y to select an entry from the list of the dialled numbers 14 Philips PPF 631 632 Notice Access Function You can also load the redial list by pressing OK 2 J 2 and OK Caller List Press and hold 3 at least two seconds Use the 4 y to select an entry from the list of callers Notice Access Function You can also load the caller list by pressing OK 2 1 and OK Notice Calling Line Identification CLIP e 1 For this function to work the Caller Line Iden tification CLIP must be activated for your tel ephone connection country and network dependent The number and name will not be shown if the caller suppresses his number Sending Fax Manually 1 Insert the document 2 Enter the desired number using the numeric keypad or select a saved entry 3 Press 1q 4 Pres START Direct Inward Dialling or Selecting Sub address You can send a fax to a direct inward dialling number or a sub addressor or call from a direct inward dial
25. e fa cility of your telephone service provider voice mail box and receive faxes on your devices see page 22 Service Power Cycling 29 11 Appendix Technical Data Dimensions Lx H x W 313x129 x 197 mm Weight 1 9kg Mains Connection 220 240 V 50 60 Hz Power Consumption Stand by Mode cerne Transmission Recommended Ambient vs Relative Humidity 20 80 90 non condensing Connection Type PSTN PABX Dialling Mode Tone pulse dialling country dependent Standards A S AAEE ATO EN 60950 1 EN 55022 Class B TOATE ER IE ESAE EES EN 55024 Scanner indt 212mm Horizontal Resolution 8 dots mm Vertical Resolution Memory Telephone Book ses up to 50 entries Fax Messages up to 15 pages standard test letter Paper Capacity M E 50 sheets Size ie 210x297 mm Thickness 0 07 0 11 mm 60 90g m Document Feed Slot Capacity coe let A deeds 10 sheets Width 148 212mm Length 100 600 mm BUT NEU LT 0 06 0 15mm Fax Type uo ee icta te A io bt ent Group 3 Compatibility ITU T T 30 Data Compression sse MH MR Modulation V 21 V 27ter V 29 Lransfer Speed c eema edes 9 600 bps Technical specifications subject to change with out notice Guarantee Terms and Conditions for United K
26. esses his number Getting Outside Line Private branch exchanges PABX are typical in many offices and some households You must dial an outside line access code in order to get a connection to the public tele phone network PSTN from a PABX Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry The outside line access code is usually 0 J Notice Incorrect Outside Line Access Code e 1 In rare cases the outside line access code may be a different number or a two digit number For older telephone systems the outside line access code can be R Flash Press R to enter this outside line access code If the connection to the public telephone network is not possible con tact your telephone system supplier Notice Connection to Private Automatic Branch Exchange i o If you operate your device permanently at an extension store the outside line access code with the 96 function see page 22 Chain Dialling You can combine and edit manually entered digits and saved entries before the dialling process starts If you have saved for example the telephone number prefix of an inexpensive telephone service provider call by call as a Telephone Functions Placing a Call on the Device 11 telephone book entry select this entry and manually enter the subsequent telephone number or select another saved e
27. et the desired resolution You can choose between RESOL STRHDRRED for documents without spe cial features RESUL 3 FIHE for texts with small print or drawings and RESOL PHOTO for pho tos Press The configured resolution appears on the display Press Ef again to change the resolution Notice s Setting the Contrast They can adjust the preset contrast also see Chapter Settings page 19 Making a Copy Press COPY briefly The copy is created Creating Multiple Copies 1 Hold COPY pressed for at least two seconds 2 Enter the number of times you would like to copy the document maximum of 15 copies 3 Pres COPY 4 Using 4 y select whether to reduce or enlarge the doc ument in size when copying You can magnify up to 200 percent or reduce to as small as 50 percent of the original size 5 Confirm with OK The copy is created Notice Cancel Copying Press STOP to eject the documents without copying them Copier Inserting Documents 7 Fun and Games Notice Printing informations for the Games and Fun functions Press i and 7 to print the instructions for the Games and Fun functions of your device Sudoku Sudoku is a Japanese number puzzle The game has 3 x 3 squares divided into 3 x 3 fields Depending on the diffi culty level lesser or more digits are already given at the beginning of the game The aim of the game is to fill digi
28. g is prohibited in many countries The list of such documents below is not intended to be com plete it only offers a general overview In case of doubt consult your legal advisor Passports personal identification Entrance and exit visa papers immigration papers Military service documents Bank notes travel checks payment orders Postage stamps tax stamps stamped or unstamped Loan papers certificates of deposit bonds Documents protected by copyright Follow the statutory regulations of your country with regard to the legal validity of fax transmissions particu larly in connection with the validity of signatures meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission etc Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy This product is intended for use on an analogue public tel ecommunications network PSTN and in the country specified on the packaging Use in other countries can result in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first Neither Sagem Communications nor its affiliates shall be liable to the purchaser of this product or third parties for damages losses costs or expenses incurred by the pur chaser or third parties as a result of acc
29. ide on the following pages you can start using your device quickly and easily Detailed descrip tions can be found in the following sections of this user manual Read the entire user manual carefully Follow all safety instructions in order to ensure proper operation of your device The manufacturer accepts no liability if these instructions are not followed Symbols Used DANGER Warns about dangers for people damage to the device or other objects as well as possible loss of data Injuries or damage can result from improper handling Notice Troubleshooting This symbol designates tips that will help you to use your device more effectively and easily Philips PPF 631 632 Table of Contents Dear Customer EE 2 About this User Manual seen 2 1 General Safety Information 4 5 Overview of the Menu Functions sese 5 Device Overview web Panel aee t v p 7 3 Initial Operation eee 8 Package Contents EE Attaching the Paper Tray we Inserting Paper m Connecting the Handset ES Connecting the Telephone Cable 9 Connecting the Power Cable sss 9 Initial Installation mean iini 9 4 Telephone Functions 11 Placing a Call on the Device eee 1 Getting Outside Line se
30. ident misuse or abuse of this product or unauthorized modifications repairs or alterations to this product or failure to strictly comply with Sagem Communications operating and maintenance instructions Sagem Communications shall not be liable for any dam ages or problems arising from the use of any options or any consumable materials other than those designated as orig inal Sagem Communications products or Sagem Commu nications approved products Sagem Communications shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem Communications products All rights reserved No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photo copying recording or otherwise without the prior written permission of Sagem Communications The information contained herein is designed only for use with this product Sagem Communications is not responsible if this infor mation is applied to other devices Philips PPF 631 632 This user manual is a document that does not represent a contract Errors printing errors and changes are reserved Copyright 2009 Sagem Communications Austria GmbH Appendix Declaration of Conformity DoC 33 34 Philips PPF 631 632 Appendix Declaration of Conformity DoC 35 C
31. ing dom only In order to supply the guarantee you should contact your dealer or Sagem Communications Helpdesk The proof of purchase will be required Please make usage of your equipment for the purpose for which it was designed and under normal usage conditions Sagem Communications do not accept any liability for any usage made out of the frame of its original designed pur pose and any consequence that may arise from this usage Should any malfunctioning arise the dealer or Sagem Communications Helpdesk will advise you what to do A General Guarantee Conditions Sagem Communications undertakes to remedy by repair or exchange at its own convenience free of charge for labour and replacement parts any defects in the equip ment during the guarantee period of 12 twelve months 3 three months for accessories from the date of orig inal invoice of the Equipment where those defects are a result of faulty workmanship Unless the customer has concluded with Sagem Commu nications a maintenance contract in respect of the equip ment which specifically provides for repairs to be carried out at the customer s premises the repairs will not be car ried out on the equipment at the customer premises The customer must however return the defective equipment at his her own expense to the address given by the dealer or Sagem Communications Helpdesk In case a product needs to be sent in for a repair it always has to be accomp
32. ing it Use a soft lint free cloth Never use liquid or easily flammable cleansers sprays abrasives polishes alcohol etc Do not allow any moisture to reach the interior of the device Notice se Fax Cleaning Sheets Special fax cleaning sheets are available as acces sories from our call centre Insert a sheet into the document feeder Press STOP the page is ejected Repeat this process at a few times 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it up DANGER Device can Close with a Snap Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are work ing on the device 3 Open the scanner cover and the cover of the automatic document feeder by first pushing the support A and then the support B inside The cover C falls freely 4 Lightly wipe the upper side of the scanner glass A and the lower side of the document feeder scanner film white plastic plate B with a cloth 5 Clean the feed roller A and the underside of the sup port pad of the feeder roller B with a soft lint free cloth moistened with cleaning alcohol 96 percent Rotate the feed roller You must clean the entire roller 6 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap in
33. ing possible injuries to persons or damage to the device itself The distance between the device and other devices or objects must be at least 15 centimetres this also applies to the use of additional cordless telephones Do not place the device in the vicinity of radios or televisions Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the device Protect the device against direct sunlight heat large tem perature fluctuations and moisture Do not place the device in the vicinity of heaters or air conditioners Observe the information on temperature and humidity in the technical data The device must have sufficient ventilation and may not be covered Do not put your device in closed cabinets or boxes Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits Otherwise the device can overheat and catch on fire In the event that the device becomes too hot or if you see smoke coming from the device you must immediately pull the power cable out of the power socket Have your device examined by trained professionals at a technical service location To prevent the spread of fire open flames should be kept away from the device Do not plug in the device in moist rooms Never touch the mains cable the mains connection or the telephone socket with wet hands Do not allow liquids to enter in
34. lease con orm to your local selective recycling rules Batteries Old batteries have to be deposited in desig nated collection areas E Product The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equip ment covered by special disposal regulations To enforce recycling recovery of The Waste Electrical and Electronic Equipment WEEE and to protect the envi ronment and human health European regulations requires that you selectively collect waste equipment using one of the following options Your retailer will take your equipment back if you are buying a replacement product Waste equipment can also be deposited in designated col lection areas The paper and cardboard packaging used can be disposed of as recyclable paper Have the plastic wrapping and Sty rofoam packaging recycled or dispose of it in the non recy clable waste depending on the requirements in your coun tr y Trademarks The references mentioned in this manual are trademarks of the respective companies The lack of the trademarks and TM does not justify the assumption that these dedicated terminologies are free trademarks Other product names used herein are for identification purposes only and may be trademarks of their respective owners Sagem Communications disclaims any and all rights in those marks The reproduction of certain documents e g by scanning printing copyin
35. ling number or sub address for example to use a certain service of a fax database provider For this purpose attach the direct inward dialling number or sub address with a short dialling pause to the fax number 1 Enter the desired number using the numeric keypad or select a saved entry 2 Hold R pressed for at least two seconds 3 Enter the direct inward dialling number or sub address 4 Press START The direct inward dialling number or sub address is dialled only after a short pause Eavesdropping while Con nection is Established You can listen while a connection is established for exam ple if a fax transmission constantly fails Enter the desired number using the numeric keypad or select a saved entry Press 1 Notice No Hands free Operation Possible Hands free operation is not possible with this function You cannot answer if the subscriber picks up Sending to Multiple Recipi ents Broadcasting You can send one fax to multiple recipients in succession Entering Recipients Individually nsert the document 2 Pres OK L3JL4 read and OK The document is now 3 Enter the desired number using the numeric keypad or select a saved entry Confirm with OK Enter the next telephone numbers Confirm with OK You can enter up to 25 recipients Nou Press START The device transmits the fax message successively to all recipients Sending a Fax to a Group 1 Insert the do
36. links in the case of device error for example no ink film 0 9 Press briefly Load short dial entries Selecting the entries with the 4 y or numeric keys press and hold Assign a new short dial entry L1 A Z Press briefly Calling up the telephone book entries Selecting the entries with the 4 y press and hold saving new entries GI 3E IC Setting the timer and the fax reception modes fax switch Modes set on the display amp day night Activated timer is indicated with amp STOP Function abort return to the starting mode documents eject C Return to the previous menu level press briefly deleting individual characters press and hold deleting complete input A v Calling the menu functions navigation within the menu selecting options moving the cursor adjusting the volume level OK Calling the menu functions confirming input START Press briefly Starting transmission of messages press and hold Starting fax polling i Press briefly Printing help pages and setting lists press and hold Starting initial installation process COPY Press briefly creating a copy press and hold creating multiple copies 3t Setting higher resolution for faxes and copying RESDL STANDARD RESOL FINE RESOL PHOTO Numeric keypad Inputting digits characters and special characters press and hold Recalling short dial numbers QB P ess briefly Toggling
37. m with OK Printing Help Pages Help 1 Overview Press 1 and 1 to print an overview of the help pages Help 3 Telephone Book Press i and 3 to print an overview of the telephone book functions Help 4 Fax Transmission Press i and 4 J to print instructions for sending fax mes sages and for configuring the fax switch Help 5 Copier Press i and 5 to print the help for copying Help 6 Function List Press i and 6 J to print a list of all functions and settings of your device Help 7 Games and Fun Press i and 7 to print the instructions for the Games and Fun functions of your device Starting Initial Installation 1 Press 3 and 2 2 The device prints out a help page and starts the initial installation process Settings Printing Lists and Help Pages 21 9 Telephone Lines and Additional Devices Configuring Telephone Lines and Services PABX Systems Private branch exchanges PABX are typical in many offices and some households You must dial an outside line access code in order to get a connection to the public tele phone network PSTN from a PABX Notice Additional Telephone No Extension e 1 An additional telephone connected to the device ona telephone socket is not considered an exten sion 1 Pres OK 9 6 and OK 2 In some countries you can set
38. ne Using 4 y set the volume 3 Confirm with OK Adjusting Volume Level You can adjust the volume of the ring tone when the device is ringing or when you set the ring tone You can save dif ferent volumes for the amp day and night modes also see Chapter Fax Switch Using v you can set adjust the volume when the device is ringing Setting the Fax Switch The built in fax switch of your device distinguishes between fax messages and telephone calls Faxes are auto matically received telephone calls can be received even on additionally connected devices While the device is checking the call it continues to ring You can set how often the device should ring before pick ing up separately for the modes X day and night This makes it possible for you to receive faxes silently at night without getting disturbed Press XE C to switch between day and night mode With the activated timer the device switches between the modes day and night at the configured times Setting the Day Mode Press OK L5 and OK 2 Use 4 y to select the total number of rings The device stops the ring after these total number of rings and accepts a call or a possible silent fax 3 Confirm with OK 4 Use A y to select the number of rings for the fax switch After the number of rings the fax switch switches on and distinguishes between fax transmissions and tele phone calls While the
39. nserted the device saves the incoming faxes The key blinks Once paper or a new ink film is inserted the saved faxes are printed out Notice s Paper Not Inserted Correctly 1 Check if you have inserted clamped paper cor rectly The lever on the right hand side next to the paper feeder must be folded backwards If the message memory is full no additional messages can be received A warning appears on the display Follow the specifications in the technical data Notice Delete Fax Messages Sent e 1 If there are problems with printing out saved fax messages a service code is available see also sec tion Service page 28 Receiving Fax Manually Select manual reception under number of rings of the fax switch see Chapter Setting the Fax Switch page 20 The device will not receive faxes on its own This setting is use ful when you want to receive faxes via a modem connected to a computer You can start fax reception manually by pressing START Polling Faxes With the fax polling function you can retrieve faxes that lie ready in the dialled device You can keep a document ready in your device which can be polled by others Polling Faxes Directly 1 Enter the desired number using the numeric keypad or select a saved entry 2 Hold START pressed for at least two seconds Polling Secure Faxes With this function you can poll faxes that are protected with a code 1 Pres OK L3
40. ntry Insert Dialling Pause It may be necessary to insert a dial pause in telephone number for example for a direct inward dialling number a sub address or in a long distance number Hold R pressed for at least two seconds appears on the display The second part of the number is dialled only after a short pause Telephone Book of the Device In the telephone book of your device you can save entries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the entries Follow the specifications in the technical data Notice Navigating in the Editor You can move the cursor using A v Use C to delete individual characters Press STOP to close the menu and return to the starting mode Saving entry 1 Hold A Z pressed for at least two seconds Notice Access Function You can also call the function by pressing OK 112 and OK 2 Enter the name You can enter characters using the numeric keys see button labels Enter special charac ters using 0 Press the respective button several times until the desired character or special character appears on the display 3 Confirm with OK 4 Using 4 y select the category for which you would like to enter a number CATEGORY HOME CATE GORY WORK CATEGORY MOBILE or CATE GORY FAX 5 Confirm with OK 6 Enter the telephone number 7 Confirm with OK 8 You can assign a ring tone to the number Use th
41. ny copies of the Sudoku you would like to print maximum copies 9 Confirm with OK 10 Using 4 y select if you would like to print the solution 11 Confirm with OK 12 Using 4 y indicate whether you would like to turn printing on or off 13 Confirm with OK Notice Switching Off Function e 1 You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 12 18 Philips PPF 631 632 8 Settings Notice s Navigating in the Editor You can move the cursor using A v Use C to delete individual characters Press STOP to close the menu and return to the starting mode Entering the Date and Time 1 Pres OK 9 1 and OK 2 Enter the time e g 1 4 0 0 for 2 pm 3 Enter the date two digits for each field for example 0 8 0 C6 2 7 for June 8th 2027 4 Confirm with OK Notice Time and Date After a Short Power f Failure You must check the time and date after a short power failure Confirm with OK Selecting the Language 1 Pres OK 9 2 and OK 2 Use A v to select the desired display language 3 Confirm with OK Selecting the Country CAUTION 1 Setting the Country Correctly You must set the country in which you are oper ating the device Otherwise your device is not adapted to the telephone network If y
42. on the device 3 Carefully pull out the paper Service Fixing a Paper Jam 25 4 Turn the blue gear wheel forward to tension the ink 3 Open the scanner cover and the cover of the automatic film The ink film must not have any creases document feeder by first pushing the support A and then the support B inside The cover C falls freely 4 Carefully pull the document to the front or to the back 5 Close the device Insert the paper tray in the opening out of the device provided for it behind the paper feeder Insert paper again Fixing a Document Jam 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it up 5 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place gt A 6 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases DANGER Device can Close with a Snap Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are work ing on the device 7 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again 26 Philips PPF 631 632 Cleaning DANGER Instructions for Cleaning Unplug the device from the power socket before clean
43. our coun try is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer CAUTION Settings will be Deleted When you select a new country all settings are reset to the factory defaults for that country Saved data remains intact Check the number entered for the header 1 Pres OK 9 3 and OK 2 Use 4 y to select the country in which you are operat ing the device 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK Entering Number Your name and number are added together with date time and page number at the top edge of each fax transmission header 1 Press OK 9 JL4 J and OK 2 Enter your number Using L or L you can enter a plus sign 3 Confirm with OK Entering Your Name Press OK 9 L 5 and OK 2 Enter your name You can enter characters using the numeric keys see button labels Enter special charac ters using L0 J Press the respective key several times until the desired character or special character appears on the display 3 Confirm using OK Setting the Contrast For copying and printing of fax messages you can select different contrast levels 1 Press OK 4 4 J and OK 2 Using A y select the desired contrast COMTR LIGHT For brighter copies and fax trans mission COHTR HEUTRRL For all types of origin
44. p to ten documents at a time Notice Cancel Transmission Press STOP to eject the documents without sending them Sending a Fax 1 Insert the documents face up into the document feeder The top most document will be fed in first 4 Set the desired resolution You can choose between RESUL STAMGARD for documents without spe cial features ESOL FINE for texts with small print or drawings and RESOL PHOTO for pho tos Press The configured resolution appears on the display Press again to change the resolution Notice Setting the Contrast They can adjust the preset contrast also see Chapter Settings page 19 Dial the desired number There are several ways to do this Press START Notice Automatic Redial e 1 If the subscriber is busy the device dials the number again after some time Press STOP in order to cancel the transmission process After the transmission the device prints out a trans mission report depending on the settings Manual Dialling Dial the desired number using the numeric keypad Telephone Book Press I1AZ Notice Access Function in the tele and e 1 You can also search for an ent phone book by pressing OK L1JL4 OK Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book Notice Multiple Categories for One Entry
45. paper s Missing Package Contents If one of the parts is missing or damaged please contact your retailer or our customer service Attaching the Paper Tray Insert the paper tray into the openings behind the paper feed mechanism 8 Philips PPF 631 632 Connecting the Handset Plug one end of the spiral cable into the socket on the tel ephone handset Insert the other end into the socket desig nated with the e symbol Connecting the Telephone Cable Notice s Analogue Fax Machine 1 Your device is an analogue fax device Group 3 It is not an ISDN device Group 4 and there fore it cannot be operated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for ana logue terminals Connect the telephone cable to the device by inserting it in the socket designated with LINE RJ 11 Connector Insert the telephone plug into your PTT line socket Notice Connection to Private Automatic Branch Exchange we If you connect your device as extension to a tel ephone system you must set it for working as an extension also see Chapter Telephone connec tions and additional devices page 22 Ireland When connecting to the telephone line socket use only a two pin RJ 11 telephone cable modular plug The use of a four pin telephone cable may lead to the device not functioning correctly Connecting the Power Cable CAUTION n Mains Voltage at the
46. r and take the f the device d iP CE i 5 Pull the used Plug n Print card out of the plug socket 2 Open the device by lifting the panel using grip in the on the left hand side next to the ink film tray The centre and folding it up Plug n Print card cannot be reused 24 Philips PPF 631 632 6 Carefully remove the rubber bands from the new ink 10 Turn the blue gear wheel forward to tension the ink film Make sure that the film is not damaged film The ink film must not have any creases 7 Place the larger roll with the ink film in the rear ink film tray The blue gear wheel must be on the right hand side 11 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Fixing a Paper Jam 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the 8 Place the smaller roll without ink film in the front tray centre and folding it up The blue gear wheel must be on the right hand side and the pin must be inserted in the depression on the left hand side DANGER Device can Close with a Snap 9 Break the chip card from the Plug n Print card Insert A Lock the cover of the device completely into the chip card in the plug socket on the left hand side place when opening the device You could be next to the ink film tray injured if the cover falls while you are work ing
47. r water damage of any nature Modifications made without the written approval of Sagem Communications Unsuitable operating conditions particularly of temper ature and humidity Repair or maintenance of the equipment by persons not authorized by Sagem Communications Wear and tear from normal daily use of the equipment and its accessories Damage due to insufficient or bad packaging of equip ment when returned to Sagem Communications Usage of new versions of software without previous approval of Sagem Communications Work on any equipment or software modified or added without the prior written consent of Sagem Communica tions Malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment Communication problems related to an unsuitable envi ronment including Problems related to access and or connection to the Internet such as interruptions by access networks or mal function of the line used by the subscriber or his corre spondent Transmission faults for example poor geographical cov erage by radio transmitters interference or poor line qual ity The local network fault wiring servers workstations or the failure of the transmission network such as but not limited to interferences fault or poor quality of the net work Modification of the parameters of the cellular network carried out after the
48. s to the group 9 Press STOP to end the input A o e Displaying Group Entries Press OK 1 J 3 and OK 1 2 Use v to select the group you would like to display 3 Confirm with OK 4 Using 4 y select WIEL MEMBERS 5 Confirm with OK 6 Page through the entries of the group with 4 y 7 Press STOP twice to return to the starting mode 12 Philips PPF 631 632 Deleting Individual or All Group Entries Deleting an Individual Entry 1 2 uU kh WwW Press OK L1JL3J and OK Using A v select the group from which you would like to delete entries Confirm with OK Using 4 y select DELETE MEMBER Confirm with OK Using 4 y select the entry which you would like to delete Confirm with OK Using 4 y select DELETE YES Confirm with OK The entry is deleted Deleting a Group Naouhkwn Press OK L1JL3J and OK Using A v select the group you would like to delete Confirm with OK Using 4 y select DELETE MEMBER Confirm with OK Using 4 y select DELETE ALL Confirm with OK All entries in the group are deleted Short Dial You can assign short dial numbers to frequently dialled tel ephone numbers You can load these numbers quickly with the short dial key and the number keys Assigning or Editing Short Dial Entry 1 Hold pressed for at least two seconds Notice Access Function You can also call the function by pressing
49. se 1 Chain Dialling 1 Insert Dialling Pause a 12 Telephone Book of the Device sss 2 dini aca S 12 Short Dial 13 Calling Line Identification CLIP 13 Missed Calls 5 0 5 ttt ER 13 uoc n 14 Sending a Fax 4 Sending Fax Manually 5 Direct Inward Dialling or Selecting Sub address 5 Eavesdropping while Connection is Established 15 Sending to Multiple Recipients Broadcasting 15 Sending Fax Later teet eerte 5 Fax Reception 16 Receiving Fax Manually 16 Polling Faxes reet eoo 6 Using Fax Templates see 6 6 Copier csscccssscsesrecsscseessrsesscsesscees 17 Inserting Documents 7 Making a Copy m Creating Multiple Copies see 17 7 Fun and Games eere 18 EO 8 8 Settings 22 21 Entering the Date and Time eee Selecting the Language Selecting the Country Entering Nutnber eee eer ee Entering Your Name es Setting the Contrast Reducing Transmission Speed Switching Page Adjustment On and Off Setting the Ring Tones sess 20 Setting the Fax Switch sss 20 Printing Lists and Help Pages 21 Starting Initial Installation 9 Telephone Lines and Additional
50. sprays abrasives polishes alcohol Do not allow any moisture to reach the interior of the device Only clean the display with a dry soft cloth If the display breaks a mildly corrosive liquid may escape Avoid all con tact with your skin and eyes In the event of a power failure your device will not func tion saved data is retained Repairs Should disruptions occur follow the instructions on the display and on the error report Do not make any repairs to the device yourself Improper maintenance can result in injuries or damage to the device Only have your device repaired by an authorised service centre Do not remove the type label from your device this would void the warranty Consumable Materials Use only original consumable materials These are availa ble from a specialised retailer or through our order service see back side of this user manual Other consumable materials could damage the device or shorten its service life Dispose of old consumable materials according to the waste regulations of your country Philips PPF 631 632 2 Overview Overview of the Menu Func tions The following functions are available on your device There are two ways in which you can call functions Navigating in the Menu Press OK or one of the two arrow keys 4 y to open the function menu Page through A v menu entries Use OK to select a menu function Press C to return to the previous menu level Press STO
51. ters Le Ponant de Paris 27 rue Leblanc 75015 Paris FRANCE SAGEM COMMUNICATIONS T l 33 1 58 11 77 00 Fax 33 1 58 11 77 77 www sagem communications com Limited company Capital 167 038 185 Euros 440 294 510 RCS PARIS PPF 631 632 253120765 B
52. the dialling process to pulse dialling or tone dialling DTMF tones Use 4 y to select the desired dialling process Notice s Selecting the Dialling Process Only use pulse dialling if tone dialling is not yet activated for your telephone line Confirm with OK Use 4 y to set whether you operate your device on an extension 5 Confirm with OK Configuring an extension Enter the outside line access code with which you reach the public telephone network This is usually L0 J Notice Incorrect Outside Line Access Code e 1 In rare cases the outside line access code may be a different number or a two digit number For older telephone systems the outside line access code can be R Flash Press R to enter this outside line access code If the con nection to the public telephone network is not possible contact your telephone system supplier 7 Confirm with OK When finished the device tests the telephone line Confirm with OK 9 Your device checks whether it can establish a connec tion with the public telephone network If it cannot establish the connection you are once again asked for input DSL Connection In the event that you use a DSL modem Connect the device to the slot intended for analogue telephones fax machines For additional information please consult the operating manual of your DSL system Ask your telephone or internet service provider if necessary ISDN Connection Your device
53. to place 7 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 8 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Service Cleaning 27 Checking the Firmware Ver sion 1 Press OK 4 L7 and OK 2 The model designation and the configured country appear on the display 3 Confirm with OK The information on the firmware version of the device is displayed 5 Confirm with OK Using Service Codes The service codes delete all the changed settings and your device is reset to factory settings It may be possible that the device with the changed settings reacts differently than expected CAUTION Settings will be Deleted Only use the service codes if this is absolutely necessary Some service codes also delete saved messages and telephone book entries 1 Pres OK 4 5 and OK 2 Enter a service code 1 L1 L7 Deletes all changed settings and saved data The device is reset to factory settings and the initial installation process is started TILLA L 0 J Deletes all changed settings Saved data and telephone book entries remain intact 7 JL 2 2 L7 Deletes saved faxes when there are problems with printing 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK Notice Cancelling Entry If you h
54. to the device Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device exam ined by trained professionals at a technical service location Do not allow children to handle the device without super vision The packing materials should be kept out of the hands of children The telephone handset of the device is magnetic Caution small metallic objects paper clips may be retained if placed near or on the telephone handset Power Supply Check whether the mains voltage of your device indicated on the type label matches the mains voltage available at the setup location Use only the power and telephones cables supplied Set up your device so that the power socket is easily acces sible The device does not have an on off button In an emergency disconnect your device from the power supply by pulling the power plug Never touch the power or telephone cable if the insulation is damaged Replace damaged wires immediately Use suit able cables only if necessary please contact our technical customer service or your retailer Disconnect your device from the power and telephone net works during an electrical storm If this is not possible do not use the device during an electrical storm Before cleaning the surface of your device disconnect it from the power and telephone networks Use a soft lint free cloth Never use liquid gaseous or easily flammable cleansers
55. tomatically No printing Check if you have inserted clamped paper correctly The le ver on the right hand side next to the paper feeder must be folded backwards Documents are not properly fed Clean the scanner and the document feed slot Problems with the Connection The device rings once remains silent for a short while and starts ringing again This is absolutely normal The fax switch checks the call af ter the first ring If it is a voice call the device continues to ring No dial tone Check the installation of the device Connect the telephone cable to the socket marked LINE Insert the telephone plug into your PTT line socket Fax transmissions are constantly interrupted Try to send the fax manually Press 1q and dial the number If the recipient is using an answering machine wait until you hear a whistling tone Press START It is possible that the recipient s device is not ready to re ceive You hear a whistling tone or silence in the handset is a fax Press START on the device Press on the additional telephone Hang up The cal J L5 No fax reception or a short fax audio signal as message on the answering machine Using function 51 set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine model dependent to 5 see Page 20 You cannot simultaneously use the answering machin
56. ts from 1 to 9 in the game field is such a way that each digit appears only once in a row a column and each of the nine blocks There is only one solution Notice Last Solution Available e 1 The solution of the last printed game is saved The solutions of earlier games are no longer available Printing a Game Press OK 4 8 and OK Using 4 y select SUDOKU HEU Confirm with OK Using 4 y select the difficulty level Confirm with OK Enter how many copies of the Sudoku you would like to print maximum 9 copies 7 Confirm with OK 8 Using 4 y select if you would like to print the solution 9 Confirm with OK au hk Wn Printing the Last Game Again 1 Pres OK 4 8 and OK 2 Using 4 y select SUDOKU LAST 3 Confirm with OK 4 Enter how many copies of the Sudoku you would like to print maximum 9 copies Confirm with OK Using A v select if you would like to print the solution 7 Confirm with OK aw Printing the Solution 1 Pres OK 4 L8 and OK 2 Using 4 y select SUDOKU SOLUT ICH 3 Confirm with OK Sudoku for Every Day You can have a new Sudoku automatically printed each day 1 Pres OK 4 L8 and OK Using 4 y select SUDOKU AUTO Confirm with OK 2 3 4 Enter the time e g 1 4 0 J 0 for 2 pm 5 Confirm with OK 6 7 8 Using 4 y select the difficulty level Confirm with OK Enter how ma
57. ustomer Information As part of our continuing quest for total customer satisfac tion all of our products are made with ease of use and reli ability in mind In your user manual you will find all the information required to use your machine If after consulting your user manual you still require assistance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product We can assist your more quickly if you do not call us from the machine rather an external telephone Keep a printout of the settings as well as the serial number of the machine handy The serial number can be found on the type label United Kingdom Telephone 08 45 090 03 15 Fax 08 70 124 02 02 You can order original accessories from our homepage or in some countries see below per telephone on our toll free number Use only original consumable materials The warrantee does not cover damages to the device resulting from other consumables United Kingdom Telephone 0800 358 08 07 E Mail dti faxinfoline sagem com Internet www sagem communications com We hope that you will have lots of joy using your new product PHILIPS and the PHILIPS Shield Emblem are registered trademarks of Koninklijke Philips Electronics N V and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N V PHILIPS Printing Terminals Headquar
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