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Xerox Documate 632

1. __ SaN EE e Fa OAT 4 a a Installation DVD Quick Install Guide Technical Support Card DocuMate 632 Scanner User s Guide Welcome The Xerox DocuMate 632 Scanner Status light LED Number Duplex button Simplex button Destination Selector buttons ADF cover release Input Tray Output tray Paper Stop Scanner lock on side of scanner P ADF cable P itch oo ower switc USB port Power jack ADF cover release Opens the cover on the ADF Input tray Holds documents in place Paper guide on the input tray adjusts to fit the document width Output tray Holds documents after being scanned through the Automatic Document Feeder ADF Paper Stop Keeps scanned documents on the output tray Status light Shows the scanner s status A steady green light indicates the scanner is available to scan A rapidly flashing green light indicates the scanner is preparing to scan or scanning Refer to the Troubleshooting section for additional details Destination Selector buttons Selecis the scan setting for the Simplex and Duplex buttons Press to cycle through the settings LED Number Shows the current scan setting for the Simplex and Duplex scanning buttons A scan setting includes resolution file type brightness color or black and white destination and so on Duplex button Press to scan a two sided document Simplex button Press to scan a one sided do
2. 0 0 eee eens 28 Configuring the One Touch Buttons 0 ne eee teens 29 About the One Touch Properties Window 0 0 cc ee eee eee 30 Selecting New Settings fora Button 1 eee eee 33 Setting Destination Application Properties 0 0 0 ce eee 35 Selecting Page Format Options 0 0 cc ee ee ee eens 41 Renaming a One Touch Button 0 ce ee ee eee ees 45 Selecting Options fora Button 1 anaana naaa naaa 46 Creating a New Scan Configuration 0 0 0 0 ccc ee eee eens 49 Editing or Deleting Scan Configurations nananana aaa aaea eens 60 Configure Before Scan 1 eee eee eee eee eee 62 Scanning with Optical Character Recognition OCR 0 00 cc ee 65 scanning with sPDF or nPDF and Searching for Text 0 cc ees 67 Scan and OUMIIO d CD cacatwcenenetoe ee Sade sarees ake bebe eae oa nEn anes does 68 Scanning with Event Forwarding 0 00 cece ee ee eee eee eens 72 Creating an HTML Web Page from Your Scanned Documents 000 00 eee 74 Transferring Scanned Documents to Storage 1 2 ee eee 76 Checking the Hardware and Setting the Lamp Power Saving 00000 eee nana 79 DocuMate 632 Scanner User s Guide i Scanning with the TWAIN Interface Basic Steps to Open the TWAIN Interface 0 0 0 ee eee eee 81 To scan with the TWAIN Interface 1 0 0 0 0 0 ee eee ees 81 The Two TWAIN Interface Options
3. 2 Microsoft WORD BMP TIFF Simple Text m Create single image files Rich Text F t tich Text Forma vieneri iE Select configuration 3 Color Photo for eMail Bx CE ia C Delimited Notepad Quality US Letter me a j cel Spreadsheet US Letter Duplex fr r cad Acrobat Reader 8 0 US Legal Duplex P HTML Document egal Duplex Searchable PDF Transter to Storage MH 44 Document Duplex g wv Normal PDF HB E Quality A4 Document Duplex a 9 Burm to CD ROM E E Quality 44 Document 4 fees vi tanta a Refresh Properties New Copy Edit Delete 4 Choose a Scan Configuration 5 Click OK DocuMate 632 Scanner User s Guide The One Touch Properties window closes Now start scanning using Button 7 or other button you set up for archiving When scanning is finished the documents are saved in the text file format and in the location you specified 77 Scanning To Transfer Documents to a Server or Mapped Drive When selecting the storage location for scanned documents you can select a local folder or a folder on a server or mapped drive You select a mapped drive using the Browse button 1 See Scanning to Multiple Folders on page 56 or Transferring Scanned Documents to Storage on page 76 for the steps to select the Transfer to Storage options 2 On either the One Touch 4 0 Link Properties window or from the Scan Configuration Properties windo
4. saturation 53 91 Scan Configuration 29 Scan Info box 94 scan single page 25 scan with event forwarding 72 scanner components 2 connecting 12 locking tab 6 troubleshooting 109 Searchable PDF 44 67 Select Configuration 31 33 Select Destination 30 33 47 Select Format and Page s 31 setup 4 Show All Destinations 47 Show Hardware 79 Simple Text 44 simplex button 2 21 22 23 size 51 skip blank originals 52 sPDF 33 42 44 67 spreadsheets DocuMate 632 Scanner User s Guide OCR 66 status light 14 15 109 troubleshooting codes 112 Sti event forwarding 47 Storage and CD R W 47 Storage Properties 38 system requirements 3 T Text Editors 47 text file format 43 Text Formats 43 TIFF 41 Transfer to Storage 76 troubleshooting 109 TWAIN 62 73 TWAIN Interface 81 83 TWAIN standard 81 U USB port 13 Use Flatbed 25 W watermark remove 52 WIA 62 Word Document 44 X xls file format 44 DocuMate 632 Scanner User s Guide Index 127 05 0677 500a
5. 7 Now start scanning using the button you selected to use to scan and burn to a CD When scanning is finished a bubble message on the screen tells you that files are waiting to be burned to the CD DocuMate 632 Scanner User s Guide 69 Scanning 70 8 Open the One Touch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button The One Touch 4 0 Link Properties window opens jaa Documents dropped on this link will be transferred to storage devices i e file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD Burn to CD 9 Make sure a blank CD is in the CD burner 10 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD NOTE Until you click Burn to CD these files are stored in your computer at C Documents and Settings lt your user name gt Local Settings Application Data Microsoft CD Burning This is where Windows XP and Windows Vista stores all files waiting to be burned to a CD by the automatic CD writing wizard If other files are also waiting in this location they
6. All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD Burn to CD ok Cancel Apply NOTE If you do not have a CD burner attached to your computer the CD options are not shown on the dialog box The Burn to CD option is only available for Windows XP and Windows Vista 1 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 2 Click the Browse button to specify the location to store the scanned documents If you have a CD burner attached to your computer the option Show message when ready to burn 5 CD 700MB should also be selected so you will see a message when it s time to click the Burn to CD button 3 Click OK on the Link Properties window DocuMate 632 Scanner User s Guide Scanning eMail Propertie
7. Duplex Quality 44 Document Duplex An Quality A4 Document IE 4 Microsoft WordPad 3 E US Legal Duplex 4 8 8 y a a 5 Choose a Scan Configuration that has the settings for the image on the HTML page For example if you want the image to be in color on the HTML page choose a color configuration 6 Click OK The One Touch Properties window closes 7 Insert the document into the Automatic Document Feeder or put a page on the Flatbed glass 74 DocuMate 632 Scanner User s Guide Scanning 8 Now on the One Touch Button Panel click Button 6 or if you used another button click it When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page NOTE Depending on the complexity of the document its conversion to the HTML format may take a few moments I MSN com Windows Internet Explorer ax es lt n e ET GY y v Page v Tools v i CREATE EDIT AND CONVERT POF FILES gS Top 10 Reasons to Buy OrmniPage Professional supports the creation of searchable POF files from 1 Save Time and Effortwith Unmatched OCR Accuracy any paper or electronic document OmriPage Professional aso alova eee Spas ORR SN CS OA ey ee ee you to tum FOF files even image only files directly into your favorite editable document format Complete PO
8. Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney It s Illegal in Canada 120 Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law DocuMate 632 Scanner User s Guide 5 Proclama
9. Physical size of the image to scan Sanit Image Size 98 5 MByte Size of the file of the E Free Space 56 9 GByte scanned image The space on your computer s hard drive DocuMate 632 Scanner User s Guide Scanning with the TWAIN Interface Creating a New Advanced Interface Profile You cannot change the settings of the preset profiles in the Advanced Interface However you can create new profiles and save them for future use To create a new profile 1 On the Advanced Interface select one of the preset profiles for example Black amp White Configurations Custom 2 Adjust the settings as required and then click the Save As button The Save Profile dialog box opens Add a Profile based on selected settings E Name 3 Type a name for the new profile and click OK The name must be at least two characters long Your new profile is added to the configuration list To change or delete a profile you created 1 Select your profile from the configuration list 2 Make changes to the profile as needed and then click Save 3 If you want to delete the selected profile click Delete DocuMate 632 Scanner User s Guide 95 Scanning with the TWAIN Interface Display the Device Configuration 1 Click the Device Configuration button The Device configuration window opens and shows the information about your scanner See the section Checking the Hardware and Setting the Lamp Power Saving on pa
10. The Hardware View The Detail View e The Button View is your main scanner control panel Use it to scan or to see all the buttons e The Detail View shows the current scan settings for a button If the Properties window is not open right click the icon on the Detail View or Button View to open it e The Hardware View shows the current scanners connected to your computer From the Hardware View and Detail View click the green arrow to return to the Button View You can also click on the hardware icon to return to the Button View DocuMate 632 Scanner User s Guide 27 Scanning 28 4 To cycle through the buttons click the arrows on the right side of the panel O gt Xerox DocuMate 632 EJ E 5 Click these arrows to cycle ne _ through the buttons Print eMail Fax 5 To close the One Touch Button Panel click the close button on the panel The Default One Touch Settings on Your Scanner Based on the recommended full install of your scanner driver your scanner buttons are pre configured to scan items for various basic tasks such as email or fax then send the scanned image to an appropriate pre selected Destination Application The button names such as PDF eMail or Fax indicate the original factory settings for a button You can change any of these settings Please see Configuring the One Touch Buttons on page 29 for instructions For example the eMail button is set up to scan docu
11. Y H BR BMP POF Transfer to Storage TIFF JFG HEH Create single image files Bum to CD ROM E Select configuration 2S Quality 44 Document Duplex Sharepoint Quality A4 Document W Configure Before Scar Quality US Letter Duplex E Quality US Legal Storage for Business Receipts Storage for Personal Receipts The new configurations apply to the Transfer to Storage Destination Application DocuMate 632 Scanner User s Guide Scanning 14 Now click the arrow buttons to select a scanner button for each new configuration Click Apply to set that button for that configuration The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations Mia Function Optina Mi Fundin Gebens 4M Storage 1 a e IE Storage 2 Select desbnaban Ww j ai Trandfer bo Storage BMP TIFF Select formal i OR ra RFs Yee a amp E PDF PF F Miceosolt ward ad AMP TIFF Pi PRF nF b s Eum ta O Ad E m Trencher bo Storage j Buin in O A DH E u L Le Z houpe for Busire Aiens I Slovage loi Petona Recep Note that the button names have also been changed to Storage 1 and Storage 2 to remind you that both send documents to storage but to different locations To change button names see Renaming a One Touch Button on page 45 Scan to multiple storage folders 1 Insert the documents you want to scan to multiple storage folders 2 Press th
12. f wz Microsoft WORD E Quality US Letter 4 the scanner USES E Quality A4 Document Duplen 4 when scanning Microsoft WordPad 2 _ cae aini with the currently Quality 44 Document selected button a Notepad W Configure Before Scan 8 in this Case j Quality US Letter Duplex button 2 Quality US Legal ie Refresh Properties New Copy Edit ok Cancel The settings on the Properties window are Select Destination The list of applications that can open to display the scanned image for the selected button To configure the list of available applications click the Options tab at the top of the dialog box and select the desired options See Selecting Options for a Button on page 46 for more information DocuMate 632 Scanner User s Guide Scanning Select Configuration The list of available scan configurations for the selected button The configuration settings include scanning mode resolution dpi page size brightness Br contrast Cr color saturation hue and gamma To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information Select configuration g Color Document 4 amp Click the Icon ofa E US Legal Duplex 4 selected configuration _ to view its settings a UE Bebe UU Mode Blackihite c 200 dpi Page 6 50 x 11 00 Settings Brightness 50 2 E W Configure Before Scan 4 Quality
13. file format 44 file storage location 76 flatoed 25 Format and Page s 34 full feature install 10 G gamma 53 91 grayed out options 29 30 GrayScale 50 87 H help 3 htm file format 44 HTML Document 44 HTML page 75 HTML Web Page 74 hue 53 image blur 90 preview 87 Image Documents Properties 37 125 Index Image Editors 47 image file 42 image file format 47 image size 92 improvements and settings 57 input size 92 installation 4 invert image 57 ISIS 17 ISIS Interface 107 J JPG 41 JPG file size 42 K Kofax VRS 17 L Lamp timeout setting 80 LED number 21 22 52 Link Properties 35 locking tab 6 Microsoft Internet Explorer 75 Microsoft Outlook 39 Moire Patterns 57 90 monitor 3 N Normal PDF 44 67 nPDF 33 42 44 67 O OCR 43 optical character recognition 65 storage 77 OmniPage Pro 37 44 65 67 on off switch 14 One Touch Button Panel 24 26 76 Button View 27 Detail View 27 Hardware View 27 initial settings 28 names 28 45 OCR 66 One Touch icon 24 26 27 29 126 One Touch OmniPage Module 65 67 One Touch Properties window 24 29 35 options 46 49 P Page Format HTML 74 page format options 41 page settings 51 page size 51 paper jam 104 PDF 42 47 PDF file size 42 Picture type 100 power saving 80 Preview button 84 98 preview image 87 Q QuickScan 101 R Resolution 50 89 100 Rich Text Format 44 rtf file format 44 ruler units 93 S
14. the One Touch Button Panel on page 26 TWAIN Interface This option uses your scanner s TWAIN interface to scan Select scanning options before scanning put the document in the scanner then click a button on the TWAIN interface window See Scanning with the TWAIN Interface on page 81 and Scanning with the WIA Interface on page 97 Windows Image Acquisition lf your computer is running Windows XP or Windows Vista you can use this option to scan with the Microsoft Windows WIA interface Select the WIA scan settings put the document in the scanner then click a button on the WIA window See Scanning with the WIA Interface on page 97 ISIS Interface This option uses the ISIS driver to scan You can access the ISIS interface from an ISIS scanning application Select the ISIS scan settings put the document in the scanner then use your ISIS application to scan using the ISIS interface See Scanning with the ISIS Interface on page 101 21 Scanning Load and Scan Documents QS 22 When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application known as the Destination Application on your computer 1 Adjust the paper guide for the width of paper NOTE Always remove any staples or paper clips from documents before inserting them into the scanner s Automatic Document Fee
15. 0 0 0 0 0c eee eee eae 83 Scanning from the TWAIN Basic Interface 0 0 0 cc ee eee eee 84 Scanning from the TWAIN Advanced Interface 0 ccc a eee 86 Adjusting the Image with the Advanced Interface 0 20 ee eee 88 Adjusting the Resolution 2 lt d40004008 sas ee 4058 Saeed ok 6 Sees eho Ye Eee ee See eee 89 Adjusting the Brightness and Contrast 0 0 0 0 cc ee eee eee 90 Adjusting Gamma Saturation and Color Hue 2 0 ee ees 91 Adjusting Input Size 1 eee eee nee neee 92 Creating a New Advanced Interface Profile 0 0 ee ee eee 95 Display the Device Configuration 0 0 0 ee eee tenes 96 Scanning with the WIA Interface To scan using WIA from Microsoft Paint 0 20 00 0c ee eee 97 Fine Tuning Your Scans 2 266 see bee ee eee eee ee eee 99 Scanning with the ISIS Interface Accessing the ISIS interface in QuickSCan 0 0 ee eee eens 101 Maintenance Cleaning the Scanner 2 0 2 lt s2606 bacsweeeeonGabeeu cud adeneseawads eae hou ne ADA 102 Clearing Paper Jams 1 ee Bri a eee eee ee eens 104 Replacing the ADF Pad Assembly 0 00 ee eee eens 105 Replacing the Roller Assembly 0 ccc eee ee eee eee eens 106 TROUBICSHOOUNG x s iga a fede wd done ed bk eo hee ceed a BE eee wee ee dee ee eee ee eee 109 Status Light Troubleshooting Codes 0 ccc ee eee tees 112 Uninstalling Your Scanner 1 0 0 ene eee eee
16. 0 software This brief Mini Guide explains what the feature is and how to use the VRS settings when creating or modifying a scan configuration e The One Touch OmniPage Mini Guide has information about a new feature in the One Touch 4 0 software This brief Mini Guide explains what the feature is and how to use the OmniPage settings when creating or modifying scan configuration 3 When you re finished click Main Menu to return to the Main Menu window and click Exit 4 Remove the DVD and siore it in a safe place That s it Installation is finished and your Xerox DocuMate 632 scanner is ready to scan DocuMate 632 Scanner User s Guide 19 Installation Register Your Scanner and Check for Updates 20 Registering your scanner is important as it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen 2 Choose Check for Online Updates from the pop up menu aa Show Hardware Check for Online Updates The One Touch Icon Show Quick Reference About m 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address NOTE A valid email address is required The serial number is lo
17. Color Photo 6x4 g These icons next to each scan configuration indicate the scanning mode S A a M Color Black and White Grayscale Configure Before Scan NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configure Before Scan on page 62 You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration Select Format and Page s A set of file formats for the scanned image for the selected button The formats are based on the type of destination application you select m PDF fh fi BMP POF TIFF JPG The icon names indicate their file types See Selecting Page Format Options on page 41 for more about the formats Use Document Feeder Use Flatbed These two options are pre set to remain selected so you can scan from both the Automatic Document Feeder and the Flatbed glass Your scanner senses if pages are in the Automatic Document Feeder and automatically scans them when you press the Simplex or Duplex button or you click a scan button in the One Touch 4 0 utility DocuMate 632 Scanner User s Guide 31 Scanning To scan from the Flatbed glass using the Simplex button or the scan buttons in the One Touch utility you must first remove any pages from the Automatic Document Feeder Otherwise the scanner will sense those pages and scan them instead NOTE When scanning from WIA
18. Guide On the Installation DVD contains detailed installation scanning configuration and maintenance information e Online Helo For the scanner configuration TWAIN and WIA interfaces DocuMate 632 Scanner User s Guide 3 Installation Installation Installation is a quick four step process 1 Assemble the scanner 2 Install the software 3 Connect the power supply 4 Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin installation e The information in this guide may cover software not provided with the scanner you purchased Disregard any information about the software not applicable to your chosen product Please visit our web site at www xeroxscanners com for the latest software updates for your Xerox DocuMate 632 scanner e If your computer has AntiVirus or AntiSpyware software running you may see messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner But if you do make sure to turn it back on again when installation is finished e If you already have a scanner connected to your computer you need to remove its driver programs first before beginning the installation of your Xerox Docu
19. Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0677 500a Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyrigh
20. One Touch OmniPage Module and the OmniPage software can both be installed on your computer at the same time however the features in the One Touch OmniPage Module will take precedence over the OmniPage software features when using One Touch 4 0 The One Touch OmniPage Mini Guide is available on the Disc 1 installation CD With the One Touch OmniPage Module or OmniPage Pro software installed the OCR process is automatic when the page format on the One Touch Properties window is a text format such as DOC TEXT XLS RTF and so forth To scan with OCR 1 Toscan using the buttons on the scanner press the Destination Selector until the LED is at 6 the preset button for converting scanned documents to editable text then press the Simplex or Duplex button i k his w Be he XS i w k is F r i i ks y m Na A _ hy F l Pa iT w k k a N w tri a y N N N YA k k FaN N ai g A FY A AA TA gt o o m2 o o m e Sid Rech cz Bost tet ce DocuMate 632 Scanner User s Guide 65 Scanning 66 2 To scan from the One Touch Button Panel click the One Touch icon in the Windows Notification Area click the arrows to see Button 6 then click Button 6 D p Xerox DocuMate 632 E mE Print eMail Fax OCR Click the arrows until Button 6 is on the panel then click Button 6 Your scanned pages appear in the Destination Application with their text ready for edi
21. One Touch 4 0 Link Properties window Storage Documents dropped on this link will be transferred to we storage devices ie file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Your scanned documents will be stored at this location Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD DocuMate 632 Scanner User s Guide Scanning To Use OCR Before Transferring to Storage lf the documents you want to transfer to storage are text documents or spreadsheets you can have them converted by the OCR process prior to being stored Open the One Touch Properties window 2 Using the arrows choose Button 7 or any other button if it is set up with Transfer to Storage as one of its Destination Applications Right click on the scanning button to open the One Touch Properties window If the One Touch Properties window is already open us the arrows to choose Button 7 Archive or any other button set up with Transfer to Storage as one of its Destination Applications 3 Choose a text format as the file format Multi Function Options Select format Og Custom wa Be a eB Select destination JPG POF nF
22. Other buttons that have JPG or PDF selected as the Page Format are not affected so you can set the JPEG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window DocuMate 632 Scanner User s Guide Scanning Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCR on page 65 Select a text format for documents with text or numbers such as a business letter report or soreadsheet The text format icon has several file formats available depending on the Destination Application you select The specific file format is the file name extension on the text format icon B FA DOC The specific text format this example is for Microsoft Word format doc As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon Example menu for the TEXT Exam
23. PC applications for editing searching and sharing Custom workflows handle large volumes of documents and you can use its tools to print to PDF OmniPage Pro also includes ScanSoft PDF Create and PDF Converter programs QuickScan QuickScan is a standalone out of the box imaging solution that provides all the necessary capabilities for high speed scanning image enhancement viewing annotation printing and storing images for both black and white and color pages It uses an ISIS certified driver for scanning and includes flexible job separation and barcode recognition You can use this software as an additional method to scan from your scanner X1 Enterprise Client X1 is a desktop search engine software Using a single interface the X1 Enterprise Client software will quickly and efficiently find files and emails stored on your computer DocuMate 632 Scanner User s Guide 17 Installation View the User Guides 1 To get the documentation for each of the additional products return to the Main Menu window and click User Guides 2 The User Guides window opens Use this window to view and save the User Guides you want XEROX DocuMate 632 EN KA z Click on a link below to view the appropriate user guide Adobe Acrobat Reader must be installed in order to view the user guides ACROBAT READER e SCANNER README YRS e SCANNER QUICKSCAN ONETOUCH OMNIPAGE MINI GUIDE X1 ENTERPRISE CLIENT ONETO
24. Quality US Legal Duplex 2 Microsoft WORD Quality US Letter Configure Before Scan a Notepad Quality US Letter Duplex Quality US Legal eeceeecoc Quality 44 Document Duplex d Microsoft WordPad En a lt Quality 44 Document pa 5 Ne Refresh Properties ok Cancel Wes Copy Edit Delete 3 When you are ready to scan click the button on the One Touch Button Panel See Scan from the One Touch Button Panel on page 26 for more about the Button Panel 24 DocuMate 632 Scanner User s Guide Scanning Scan from the Flatbed Glass Use the Flatbed glass to scan documents on lighter weight paper such as credit card receipts or items that cannot be scanned with the Automatic Document Feeder such as pages in books NOTE You must remove any pages from the Automatic Document Feeder before scanning from the Flatbed glass If pages are in the Automatic Document Feeder they will be scanned instead of the page on the Flatbed glass To scan from the Flatbed glass 1 Remove any pages from the Automatic Document Feeder 2 Open the scanner lid and place the page on the scanner glass face down 3 Align the paper with the arrows on the scanner for the size of paper you are using 4 Close the lid 5 Press the Up or Down Destination Selector buttons to choose a scan setting Then press either the Simplex or Duplex button 6 Th
25. Scan Configuration and Document Format Multi Function Options F Cd PDF Select format w a e A Select destination e m MP JPG D Transfer to Storage maera a PDF sPDF f Burn to CD ROM E Select configuration Quality US Legal Duplex Sharepoint Quality US Letter Quality 44 Document Duplex Quality 44 Document W Configure Before Scan W Quality US Letter Duplex Quality US Legal Click these arrows to see the properties for the button whose settings you want to change Select a format for the scanned image Select a software application as the destination to send scanned documents Select a configuration for scanning the item O00000 Refresh Properties New Copy Edit Delete ok Caos To select new settings for the Scanner Button 1 Click the button selection arrows to select the button you want to change Each button has its own settings So as you click the arrows to cycle through the buttons the available settings on the window change to show them for each button 2 From the Select Destination list select the application where you want documents sent when scanning is finished See Selecting Options for a Button on page 46 to display a full list of the Destination Applications that you can use with the scanner NOTE If you select a word processing program such as Microsoft WordPad or Microsoft W
26. Storage and CD RW Text editing applications i e Word Fax and Print PDF applications STI event forwarding Show progress window Show status updates Create copies of scanned documents E Use enhanced folder browser Folder copy options Location C Users Public Documents Folders Group items by button Group items by type gt None SubFolders Group items by week Group items by month None 2 Click the menu arrow and choose the button for new options DocuMate 632 Scanner User s Guide Scanning 3 Select button options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories This is the default selection for Button 8 The list also includes printers and other devices connected to your computer so for example you can scan an item and have it printed immediately Select Destinations Select this option to individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include e Document Management includes applications for processing and keeping track of your scanned documents e Image Editors include Microsoft Paint and other drawing and graphics applications e Text Editors include Microsoft Word and Word
27. a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you select another scanning source in the scanning application If you use multiple devices with your computer you may have selected another source for images Start the application and make sure Xerox DocuMate 632 is selected as the scanner Problem The installation will not complete successfully If installation finishes the scanner s One Touch 4 0 options do not seem to work properly What do do A likely cause is that some driver programs are already installed on your computer for another scanner They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 632 scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs You can also use the basic steps in the section Uninstalling Your Scanner on DocuMate 632 Scanner User s Guide 109 Maintenance 110 page 114 but in Step 3 instead of uninstalling One Touch 4 0 uninstall the other scanner s driver programs After uninstalling the other scanner s driver programs uninstall One Touch 4 0 using the steps on page 114 then reinstall it using the steps on page 7 Problem The paper jams the ADF How can I keep the paper from jamming so often T
28. a configuration Color Grey scale or Black amp White Clicking the sign in front of Custom shows Custom s scan settings Click a setting in the list to change it The setting s options appear on the right side of the Advanced Interface where you can make changes if necessary Check the Scan Info to make sure your computer has sufficient space for the image Warning icons on this box appear if your computer does not have enough space for the scanned image s file If you don t need all the features of the Advanced Interface click Basic The Advanced Interface has a wide range of image adjustments for scanning 1 Open the TWAIN Interface as described in the section Scanning with the TWAIN Interface on page 81 2 If the Basic Interface opens click the Advanced Interface button The Advanced Interface opens Auto Document Feeder Simplex j 6 EE Color Configurations G gj Custom H 8e Resolution 600 DPI O Brightness 0 Color Hue 0 Degrees iQ Scan Size g Color Better Quality E Grayscale Configurations BQ Black amp White Configurations 127 MByte 56 9 GByte Interface to return to it Click Preview to view the When you are satisfied Click Done to close the image in the window with the scan settings Advanced Interface click Scan tn Tiacment Feed inn Scan Reflective Using Auto Document Feeder Duplex Auto D
29. between the Basic and Advanced Interfaces click the Basic Interface or Advanced Interface button NOTE When scanning from a TWAIN application the interface that opens is the one you used previously to scan DocuMate 632 Scanner User s Guide 83 Scanning with the TWAIN Interface Scanning from the TWAIN Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image After adjusting the appearance you click the Scan button on the Basic Interface not on the scanner to scan the item Scan Type Auto Document Feeder Simplex Picture Type Color picture gt Brightness Contrast I 0 Resolution DPI 200 z Page size Legal 8 5 x 14inches 216 x 356mm eae e Advanced Interface Preview Scan Click the Advanced Interface button if you would rather scan with the Advanced Interface To scan from the Basic Interface suito Document Feede 1 From the Scan Type menu choose the option to scan Scan Reflective Using epee erage aes e Scan Reflective Using Scans the document on the Flatbed e Auto Document Feeder Duplex Scans two sided documents from the Automatic Document Feeder e Auto Document Feeder Simplex Scans one sided documents from the Automatic Document Feeder Auto Document Feeder Simplex 2 Choose the color grayscale or black and
30. button 9 Select the folder you created for storing the scanned documents Select location for storing documents ME Desktop BE Rholz Vistault Public a jE Computer gt c Floppy Disk Drive A a amp Local Disk C i Business Receipts di Program Files di Users gt di Windows Folder Business Receipts If you haven t created the folder yet you can click the Make New Folder button and type the name for the new folder DocuMate 632 Scanner User s Guide 57 Scanning 58 10 Click OK The selected folder will now be set as the Storage Location such as Business Receipts Storage Options Settings Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users Public Documents 11 Click Apply The new configuration is now listed as a Transfer to Storage configuration 12 Repeat the process to create additional new configurations such as one named Storage for Personal Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configurations You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders Multi Function a Storage 4 Select format m T Select destination
31. cable into the USB port on the scanner then into a USB port on the computer Connection to a USB 2 0 High Speed port provides optimum performance however your scanner will also connect to a USB 1 1 port The USB symbol as seen in the above diagram identifies the location of the USB port on your computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into the connection You can also connect the scanner to a USB hub If you use a USB hub it must have its own power supply already plugged into an electrical outlet NOTE If you have not installed the scanner driver unplug the USB cable from the computer and install the software now When the driver installation is complete a message tells you when to connect the scanner DocuMate 632 Scanner User s Guide 13 Installation 3 Turn on the power switch located on the back of the scanner to the left of the power port The status light comes on and flashes indicating that the scanner is receiving power If you are using Windows XP Service Pack 2 or Windows Vista and have plugged the USB cable into a USB 1 1 port an information bubble may open explaining that A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 35 pages
32. each of the additional products Additional Software About the Software Adobe Acrobat Adobe Acrobat Reader is a stand alone application that you use to Reader open view search and print PDF files The User Guides on your scanner s installation DVD are in PDF format and require Adobe Acrobat Reader for you to view and save them Kofax VRS Kofax VRS automatically enhances scanned documents from less than and perfect originals It is an additional scanning interface that uses patented Kofax Scan Demo VRS VirtualReScan technology and ensures your scanning is as efficient and easy as possible while also improving both the quality of the scanned images Kofax VRS uses an ISIS certified driver for scanning This software provides an additional method to scan from your scanner If you install the Kofax VRS software you may see the following message f SvS001 The YRS installation does not install an ISIS driver For the scanner you selected Please install the ISIS driver packaged with your scanner Please disregard this message and click OK The Kofax VRS Certified ISIS driver is installed correctly when you install it with your Xerox DocuMate 632 scanner driver and ISIS is one of the options OmniPage OmniPage Pro provides precision OCR analysis advanced layout detection and Logical Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different
33. eens 114 Uninstalling the Scanner and One Touch Software 0 0 cece eee ees 114 Uninstalling the OmniPage Software 0 0 00 cc eee eee eee 114 Install Another Driver 1 0 ee eee eee ee ees 115 Xerox DocuMate 632 Scanner Specifications n nanan aaea aea eee 116 Xerox DocuMate 632 Scanner Parts List 0 0 0 0 eee eee ees 117 Notices aE 119 t s Illegal in the USA cacieuriarerisrcrisnrrrssittss ekarrita hee ead wee eea sees 119 ts ilegal in Canada e4 0cuase 5 gays ces tagadas aikai ani eaaa k aa e a a a a a a a i D Sas 120 Federal Communications Commission FCC for USA 2 0 0 0 ee es 121 Energy Star forthe USA 2 62 6 cc ee ce ee eee eee eee eee eee ees 122 RoHS and WEEE Compliance 0 ccc eee eee tenes 122 Product recycling and disposal for USA 1 0 eee eens 122 IndeX 20 cece ccc ccc cece EEEE EEEE EEEE EEEE EEEE 125 ii DocuMate 632 Scanner User s Guide Welcome Your new Xerox DocuMate 632 scanner can quickly scan single sided or double sided stacks of color and black and white documents up to 8 5 x 14 and place their images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Replacement ADF Pad Xerox DocuMate 632 Scanner Paper Tray User Buttons Guide Label Power Supply Power Cord wa m E nm re
34. is 8 5 x 14 for both ADF and Flatbed scans The units of measurement can be inches or millimeters Click the name of the units inches or millimeters to toggle between them Improvements and Settings Only the options that apply to the selected Destination Application are available e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the GrayScale or Color Mode at 200 dpi or less e Invert Ilmage Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image DocuMate 632 Scanner User s Guide 51 Scanning e Duplex Scan both sides of the page If this option is not selected the scanner will scan the front side of the page only NOTE Regardless of the One Touch setting the scanner button always takes precedence In other words even if the LED number on the scanner has a setting for Duplex when you press the Simplex scanner button the scanner scans in Simplex mode and vice versa e Skip Blank Originals Skips pages that are completely blank Typically you use this option when you will scan a stack of two sided pages which have a number of blank sides This option is only available for Duple
35. it may be time to replace the scanner Please note that you cannot accurately determine if the roller has worn out if the roller has not been cleaned first Excessive dust on the roller can make it appear worn and will be smooth to the touch You can take the roller out of the scanner to clean and examine it before making the decision to replace the roller To remove the roller assembly 1 Open the ADF cover Note that opening the ADF cover automatically disengages the toothed gear on the right side of the roller so it can be removed The roller assembly fits in a channel in the ADF cover You can identify the roller assembly by its orange lock flange DocuMate 632 Scanner User s Guide Maintenance 2 To remove the roller push the lock flange down to unlock it The roller will now be loose and can be removed from its channel p a 3 Holding the right hand side of the roller gently pull it down and away from its channel 4 Now angle the left side of the roller assembly out and away from its housing 5 You can discard the roller It cannot be refurbished or reused DocuMate 632 Scanner User s Guide 107 Maintenance To Replace the roller assembly 1 Hold the roller by its right hand side and slide the left hand side into its housing Make sure the small wheel on the left end of the roller seats properly into its housing 2 Angle the roller up and into its channel Make sure the wheel o
36. on the bottom or the side of the scanner and slide the lock to the unlocked position 1 Connect the AC Adaptor to the scanner 2 and an outlet 3 Connect the USB cable to the scanner 4 and your computer 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details WLW DocuMate 632 Scanner User s Guide 11 Installation Step 3 Connect the Power Supply Connect the power supply and power cord and plug the power supply into an electrical outlet To connect your Xerox DocuMate 632 scanner 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply HEG42 240200 7L made by HiTron included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply then into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable and Turn on the Power 12 DocuMate 632 Scanner User s Guide Installation Step 4 Connect the USB Cable and Turn on the Power The Xerox DocuMate 632 scanner connects to any available USB port Check your computer s manual for USB port locations NOTE You can connect the scanner to your computer while the computer is running You do not have to shut down your computer 1 Remove any protective tape from the USB cable 2 Plug the USB
37. or other TWAIN applications you must choose to scan from the Automatic Document Feeder or the Flatbed glass See the sections Scanning with the TWAIN Interface on page 81 and Scanning with the WIA Interface on page 97 for details Options tab Displays a window for selecting options related to the selected destination application for the scanned image Properties button Displays a window for selecting properties for each type of Destination Application See Setting Destination Application Properties on page 35 Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 NOTE If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch 4 0 New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them See the sections Creating a New Scan Configuration on page 49 and Editing or Deleting Scan Configurations on page 60 OK Cancel Apply buttons OK accepts any changes and closes the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes 32 DocuMate 632 Scanner User s Guide Scanning Selecting New Settings for a Button For each One Touch button you can select a new Destination Application
38. settings You can also type a number directly into the setting boxes or click the up and down arrows next to the boxes 2 Click Reset to return the settings to their original numbers DocuMate 632 Scanner User s Guide 91 Scanning with the TWAIN Interface Adjusting Input Size You can scan documents up to 8 5 x 14 but you can select other scan sizes or adjust the input size to scan only specific sections of an image For example if you re scanning a photograph and want to focus on one section adjusting the input size removes the rest of the photograph from the final scanned image The following figure shows the input size options Adjust Input Size Input Image Size 8 5 14 0 US Legal To set the image size 1 Select the image size from the menu The dotted outline shows the selected area in the image 92 DocuMate 632 Scanner User s Guide Scanning with the TWAIN Interface The following figure shows an example of a manually selected area Auto Document Feeder Simplex EA EE Color Configurations gi Custom H 8e Resolution 600 DPI O Brightness 0 g Saturation 0 Color Hue 0 Degrees i0 Scan Size i J Color Better Quality ED Grayscale Configurations EO Black amp White Configurations CB L4 0 0 Remove Basic Interface The Scan Info box shows the The selected scan area size and position of the a
39. the left side of the Advanced Interface select a configuration for example Color Configurations 2 Click a setting in the list of settings or click its corresponding button on the right side of the Advanced Interface EE Color Configurations E il Custom e Resolution 600 DPI it Brightness 0 ii A TTS Contrast 0 Fie o Resolution Brightness Contrast EE Grayscale Configurations a kk E 4 Color Gamma BC Black amp wWhite Configurations ea ie Saturation and Hue i Scan Size NOTE The list of scan settings for a configuration applies only to that type of configuration For example the Black amp White Configuration does not have a setting for adjusting the Color Hue NOTE The information in the scan settings list and the options you select on the various settings panels are interactive As you change the settings on the panel the numbers in the list on the left also change 88 DocuMate 632 Scanner User s Guide Scanning with the TWAIN Interface Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image The resolution setting for a scan is in dots per inch dpi The higher the resolution the finer the details However higher dpi settings also take longer to scan and produce larger file sizes Usually the higher resolution settings are used for precision work such as photographs or fine artwork The following
40. the location you use for your web page files You may also want to write down the address shown in the Address bar to make sure you ll Know where to find your new HTML page later on 10 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page DocuMate 632 Scanner User s Guide 75 Scanning 76 Transferring Scanned Documents to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before being stored NOTE One Touch Buttons 1 2 and 7 are preset as your Archive button But you can also set up any other button to scan to Archive the text 1 Toscan using the buttons on the scanner press the Destination Selector until the LED is at 7 then press the Simplex or Duplex button 2 To scan from the One Touch Button Panel click the One Touch icon in the Windows Notification Area click the arrows to see Button 7 then click Button 7 Go 2 gt Xerox DocuMate 632 eMail Fax OCR Click the arrows until Button 7 is on the panel then click Button 7 Your scanned pages are stored in the location that you specified on the
41. to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Energy Star for the USA As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy onary efficiency ENERGY STAR is a US registered trademark The ENERGY STAR program is a team effort between the Environmental Protection Agency and the office equipment industry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity RoHS and WEEE Compliance This product is compliant with ROHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Product recycling and disposal for USA Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program 122 DocuMate 632 Scanner User s Guide lf your product is no
42. white option from the Picture Type menu NOTE If you want to preview the document before scanning from the ADF make sure only one page is loaded into the scanner 3 Click the Preview button eVIEW The scanner scans the item and displays a preview image You can now use the options on the Basic Interface to adjust the image 84 DocuMate 632 Scanner User s Guide Scanning with the TWAIN Interface NOTE If you want to preview a stack of pages use one of the pages as a test page and load it into the scanner Click the Preview button and adjust the scanner settings Then replace the page on the stack at its original position and load the stack into the scanner Then just click the Scan button 4 Adjust the Brightness Contrast and Resolution until the picture is what you want You can also change the picture type again for example from color to grayscale 5 When you are satisfied with the preview image remember to place the document into the ADF again if you re scanning a stack of pages Click Scan 6 When you re finished scanning items click Done to close the Basic Interface 7 The scanned images will appear in the TWAIN application you re using DocuMate 632 Scanner User s Guide 85 Scanning with the TWAIN Interface Scanning from the TWAIN Advanced Interface Choose from this menu to scan from the ADF Simplex one sided Duplex two sided or Reflective from the Flatbed Click an icon to select
43. will get written with the One Touch files on the CD DocuMate 632 Scanner User s Guide Scanning NOTE When scanning items to burn to a CD you should always use one of the factory set default configurations or a custom configuration specifically set up for CD burning The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP and Windows Vista CD writing wizards can find the files to burn to the CD Likewise when you create a custom configuration for CD burning the One Touch software will automatically To create a custom configuration for CD burning select Burn to CD as the Destination Application then click the New button and create the new configuration You wont need to select a storage location because it will be correctly preset for you by the One Touch software Note however that if you have created other custom configurations with different storage locations for example see Scanning to Multiple Folders on page 56 do not use them for the Burn to CD Destination Application Otherwise the Windows XP and Windows Vista CD writing wizards will not be able to find the images to burn onto the CD DocuMate 632 Scanner User s Guide 71 Scanning 72 Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process you can use event forwarding The scanner will feed in the first page but will th
44. with that particular Scan Configuration Button 7 is set as the default Archive button for scanning to storage with Transfer to Storage as the destination So if you want to have the Scan Configuration apply to Button 7 switch to it first before creating the new Scan Configuration NOTE The selections you make using the Storage Options tab override the storage options that apply to the Storage Properties This means that you can create separate Scan Configurations to store scanned items at various locations in addition to the main location set by the Storage Properties See Storage Properties on page 38 and Transferring Scanned Documents to Storage on page 76 for more details 1 Click on the Storage Options tab Scan Settings Page Settings Storage Options Advanced Settings L Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users Public Documents Browse ok Cancel Aovy _ 2 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and
45. your desk If the scanner is on an uneven surface it may stall when scanning from the Flatbed 9 Proceed to Step 2 Install the Software 6 DocuMate 632 Scanner User s Guide Installation Step 2 Install the Software To install the software 1 Start Microsoft Windows and make sure no other applications are running 2 Insert the installation DVD into your computer s DVD ROM drive The Installation menu automatically opens NOTE If the DVD does not start check the following e Make sure the DVD drive s door is completely shut e Make sure the DVD was inserted in the drive in the proper direction label side up To launch the DVD manually e Open the Windows option for My Computer You can do this by double clicking on the My Computer icon on your desktop e Double click the icon for your DVD ROM drive e The Installation menu for the DVD should now open If the menu does not open e From the list of files on the DVD double click the file named START32 EXE DocuMate 632 Scanner User s Guide 7 Installation 3 On the Installation menu select Install Products XEROX a DocuMate 632 o amp Peg P Please click on a link below VIEW README INSTALL PRODUCTS e USER GUIDES e BROWSE CD CONTENTS VIEW _ OUR WEBSITE 4 Make sure the box Scanner Driver is checked XEROX gt DocuMate 632 JON r KA Ia bet Please choose applications to install 7 SCANNER DRIVER KOFAX V
46. Excel Spreadsheet HTML Document Searchable PDF o Normal PDF Minimize Size o Normal Maximize Quality Use MRC OCR options 5 Choose the Searchable PDF or Normal PDF option for the page format DocuMate 632 Scanner User s Guide 67 Scanning NOTE Not all Destination Applications have the sPDF and nPDF options Microsoft Word for example does not have them as scanning options The settings for the button button 8 in this example now show your page format selection Multi Function Options iz Select format Og Custom oe x Select destination Y ict al Lea POF a BMP TIFF JPG The page format Es Microzott WORD z 7 icon is now set to the selection from the menu Create single image files z vieneri iE Select configuration Color Photo for eMail 6x4 J MER E Quality US Letter US Letter Duplex F E4 US Legal Duplex Transfer to Storage Ad Document Duplex EEH Quality 44 Document Duplex Burn ta CD ROM E Quality A4 Document lt a Refresh A Acrobat Reader 8 0 Choose a Scan Configuration Click OK Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for the button 9 To search for the text open Adobe Acrobat Reader or Adobe Acrobat 10 From the Adobe Acrobat File menu choose Open and open the file you just scanned 11 From the Adobe Acrobat Edit menu choose Find 12 Enter
47. F functionality is at your fingertips cn ene fling leon om me with features like encryption and digtd signature capabilities to enable 2 a ne sat One easy and secure document editing archiving and sharing OrrriPage a a Professional also includes a powerful Batch POF Conversion capability 3 Make Your opn Digital that alows you to easily convert any format into secure compressed POF ma e bares Soa tos ethene he fles for archive systems sava as POF irfof Ei si me 4 Streamline Tasks with Custom W orftows AUTOMATICALLY CONVERT FROM ONE FORMAT TO ANOTHER nae ya OmnPage Profesional lets you unlock information trapped in static image and POF files Quickly corwet almost all image formats into ecitable flee for your existing PC applications such as Microsoft Word and Excel Better atl trareform a document cirectly fram one format into another TIF to PDF for example The Batch Manager alows filee and folders to be processed or shared automatically Custom Workflow processing takes you to the naxt level of productivity Distil your favorite multi step conversion processes into a singe mouse click or command 90 you can concentrate on other tasks You can even activate jobs simply by speaking proof by voice or turn any document directly into an audio CD and take with you ll on Internet Protected Mode Off amp 100 9 Choose Save As from the Internet Explorer File menu give the page a name and save it in
48. Mate 632 scanner Please see Uninstalling Your Scanner on page 114 for basic instructions or see the User s Guide that you received with your other scanner for specific instructions e If your computer is running Windows Vista you may see the Vista User Access Control screen asking you to confirm system changes Click the continue button to allow the installation to proceed DocuMate 632 Scanner User s Guide Installation Step 1 Assemble the Scanner To assemble the scanner 1 Remove all shipping tape from the scanner and from the Paper Tray 3 Carefully remove any protective foam from the ADF cover release then press the release and open the Automatic Document Feeder cover ADF Cover Release 4 Carefully remove any foam particles that may have gotten inside the document feeder and close the cover DocuMate 632 Scanner User s Guide 5 Installation 5 Swing the input tray up until it snaps into place 6 Plug the ADF cable into the ADF port on the back of the scanner Make sure the cable is plugged in securely The ADF will not work if the cable is loose or not plugged in NOTE The locking tab protects the scanner s scan head by holding it securely in position Lock the scanner when transporting it from one location to another but remember to unlock it before scanning The scanner will not scan when locked 8 When you re finished assembling the scanner place it ona level surface on
49. Pad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit See Scanning with Optical Character Recognition OCR on page 65 for more about OCR e PDF applications are for documents scanned to PDF format e Email includes Microsoft Outlook and other email applications See eMail Properties on page 39 for details about attaching scanned documents to your email messages e Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents See Transferring Scanned Documents to Storage on page 76 and Scan and Burn to a CD on page 68 for details e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti event forwarding is for using another application s interface for scanning The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning See Scanning with Event Forwarding on page 72 for details DocuMate 632 Scanner User s Guide 47 Scanning 48 4 After selecting a new category of Destination Applications click the Multi Function tab to see which ones are added to the list Show Progress Window Select this option to display the progress window of the document s during scanning U
50. Print Duplex to remind you that it is a duplex scan Scan Settings Page Settings Advanced Settings Type anew name for Color Document If the configuration the configuration is locked click the lock to unlock it The Select the scan mode Blackawhite 0 3 icon becomes a key and drag the sliderto ___ ig set the resolution Mode Resolution Grayscale 200 dpi af Color Drag the sliders to set Brightness the Brightness and a Contrast Contrast NOTE If you select a printer or other device in the Select Destinations list the dialog box may have an additional Device Settings tab for setting specific options for the particular device 5 Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white This scan mode produces the smallest file size e GrayScale to scan items such as documents containing drawings or black and white photographs The scanning produces an image of up to 256 shades of gray e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However
51. RS QUICKSCAN X1 ENTERPRISE CLIENT OMNIPAGE PRO 5 INSTALL NOW eMn MENU NOTE The software provided with your scanner may differ slightly from the list shown in the window DocuMate 632 Scanner User s Guide Installation 5 Click Install Now Note Some of the options listed in this window may not be available when you purchase your scanner Please visit our web site at www xeroxscanners com for the latest updates DocuMate 632 Scanner User s Guide The Welcome to the OneTouch 4 0 Setup Wizard opens Welcome to the OneTouch 4 0 Setup Wizard G The installer will guide you through the steps required to install OneTouch 4 0 for the DocuMate 632 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masimum extent possible under the law Click Next On the Xerox License Agreement window read the license agreement If you accept the terms select Agree then click Next lf you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed The next window lists the choices of the drivers that you can install for your scanner Scanner Software Options G Recommend Full Install which includes OneTouch software to enhan
52. UCH YRS_MINI GUIDE e OMNIPAGE B SHAREPOINT MINI GUIDE o InN MENU 3 The User Guides are in Adobe Acrobat PDF format The DVD also includes a free copy of Acrobat Reader in case your computer does not have it already installed The Scanner Readme file is in HTML format and will open in any standard browser If you need to click Acrobat Reader to install it now Then follow the instructions on the installation window If your computer already has Adobe Acrobat Reader installed please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer 18 DocuMate 632 Scanner User s Guide Installation To view and save the User Guides 1 Click the name of a User Guide you want to view and it will open in Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer 2 Return the User Guides window and repeat the process to open view and save all the other User Guides you want The Scanner Readme file has late breaking news about your scanner e The SharePoint Mini Guide has information about a new feature in the One Touch 4 0 software to link to Microsoft s SharePoint application This brief Mini Guide explains how to setup the SharePoint link and use the SharePoint features when choosing new scan settings for your scanner e The One Touch VRS Mini Guide has information about a new feature in the One Touch 4
53. XEROX DocuMate 632 DocuMate 632 scanner users guide XEROX DocuMate 632 DocuMate 632 scanner users guide Copyright 2009 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws XEROX is a trademark of Xerox Corporation in the United States and or other countries and is used under license DocuMate is a trademark of Xerox Corporation used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The OmniPage Pro brand name and logo are registered trademarks of Nuance Communications Inc Kofax and Virtual ReScan are registered trademarks and VRS is a trademark of Kofax Image Products Inc QuickScan is a trademark and ISIS is a registered trademark of Captiva Software Corporation Adobe Adobe Reader Acrobat Reader Adobe Acrobat and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s software and full access to Adobe software features is only available if any Adobe product is installed on your computer X1 Enterprise Client is a registered trademark of X1 Technologies Inc Microsoft is a U S registered trademark of
54. You can reconfigure and rename the buttons for your specific scanning requirements The scanner begins scanning When the process finishes the scanned images appear in the Destination Application just as if you scanned with the Simplex or Duplex scanner buttons 26 DocuMate 632 Scanner User s Guide Scanning Using the One Touch Button Panel The One Touch Button Panel is also your on screen set of controls for the scanner The One Touch Button Panel shows information about the scanner and its settings 1 To open the One Touch Button Panel click the One Touch icon It is located in the Windows Notification Area at the bottom right corner of the screen The One Touch Button Panel opens at its Button View which shows the on screen scanning buttons Oo Xerox DocuMate 632 a Sie Ss v E A Scan POF Print eMail The Button View To scan from the panel click the icon you want to use to scan 3 To see the detailed settings for a button prior to scanning click on the green arrows to navigate through the panel s 3 views ee ale t gt Xerox DocuMate 632 navigate am ice S 1 EE gt through the for lt panel s three Print eMail hg Archive B views The Button View O gt xerox DocuMate 632 EJ O gt Xerox DocuMate 632 EJ Njo Quality US Letter Duplex RTF ye 5 Mode Blackawhite 300 dpi Duplex j Page 8 50 x 11 00 DM 632 OCR Settings Brightness 50
55. a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try and correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help DocuMate 632 Scanner User s Guide 121 This equipment has been certified to comply with the limits for a class B computing device pursuant to FCC Rules In order to maintain compliance with FCC regulations shielded cables must be used with this equipment Operation with non approved equipment or unshielded cables is likely to result in interference to radio and TV reception The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user s authority to operate this equipment This device complies with part 15 of the FCC Rules Operation is subject
56. al Operation e Blinking green indicates the scanner is waking up from power saving and preparing to scan e Steady green indicates the scanner is ready to scan Error Codes lf your scanner experiences hardware problems the status light will blink red and the LED flashes an E and the error code number The LED blinks back and forth between E and the error code number such as 4 The red light flashes the number of times as the error code 4 in this example The E code number indicates what the hardware issue is Use the table listed on the next page as a reference for resolving hardware SSUES In all cases you should turn off your scanner and check your scanner setup Open the scanner and make sure your input tray is fully seated in the scanner casing make sure your ADF pad is securely snapped in place verify the connections to the PC and wall Solution Make sure the USB cable is plugged in If the USB cable is communicating with the plugged into a USB hub or keyboard try plugging the cable computer directly to the back of the computer Try a different USB port on the computer or try a different USB cable Note that the USB cable should not be longer than 6ft DocuMate 632 Scanner User s Guide Error Code Problem Description 1or6 The scanner does not recognize that the scanning head is in the correct position to start scanning 2or3 The scanner lamp is either turned off or th
57. ations Tet Documents 4 The Applications in this group can accept text based Ney documents only X Microsoft Excel E Microsoft Explorer i Microsoft WORD al Microsoft WordPad E Notepad Delete Application Add Application 4 General OCR settings Always send a file even when no text was found Show message if text recognition failed DocuMate 632 Scanner User s Guide 35 Scanning 36 1 Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a One Touch buiton set for text applications Show message if text recognition failed A message will open on the screen if the OCR reader does not detect text in the image To add another application to the list click the Add Application button The Add Text Based Link dialog box opens A Here you can define a custom application that can accept a text haf document Step 1 Select the path to the application Browse Step 2 Name the application Step 3 Select an icon for this application Step 4 Select the text formats supported by this application E HTML Formatted file HTML E Rich Text Format RTF E Standard ASCII text file TXT Adahe BOE format BOEY 4 nT Cl
58. cated on the side of the scanner The Serial Number After registration is complete you will receive an email message with your RegID Your RegID is important as you will need it when accessing free telephone support or checking for online updates 4 Write down your RegID below so you will be able to find it easily in the future RegID DocuMate 632 Scanner User s Guide Scanning Scanning If you selected the recommended Full Install option for your scanner s driver See page 10 then you have several different scanning options with your Xerox DocuMate 632 scanner Each method scans equally well so use the one with appropriate options for the item you are scanning DocuMate 632 Scanner User s Guide Scanner Buttons When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application known as the Destination Application on your computer See Load and Scan Documents on page 22 One Touch Use this scan option when you want to scan from the computer screen Open the One Touch scan panel and window adjust the scan settings as needed put the document in the scanner then click the icon on the One Touch panel Also use this One Touch method of scanning if you want to access the advanced features of Optical Character Recognition OCR available from the OmniPage Pro application See Scan from
59. cation Area at the bottom right corner of the screen 2 Right click a button on the One Touch Button Panel REMINDER Remember that left clicking a button on the One Touch Button Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Properties window opens for that button Right click on a button for example button 2 and the Properties window opens for that button Multi Function R Ta PDF Select format r ie Pen N Select destination Y l H gm O gt xerox DocuMate 632 Ea Tete oe eile lee JEG IDF r r 1 amp Create single image files HEA HER S J fs Burr to CD ROM E Select configuration Scan PDF Print eMail Fax id Quality US Legal Duplex Sharepoint E Quality US Letter Quality 44 Document Duplex Quality A4 Document W Configure Before Scan Quality US Letter Duplex E Quality US Legal The One Touch Properties window also opens when you press hold down and release the Simplex or Duplex button on the scanner NOTE Some of the options on the One Touch Properties Window and other One Touch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriate for your Xerox DocuMate 632 scanner DocuMate 632 Scanner User s Guide 29 Scanning 30 About the One Touch Properties Window The button number and name The Destination Application This is the application that o
60. ce scanner button functions TWAIN andor 1515 software may be required in some applications Full Install OneTouch TWAIN and 1515 D TWAIN and 1515 D TWAIN Only 1515 Only Installation 10 8 Select the option you want NOTE If your computer is running Windows XP or Windows Vista Microsoft s Windows Image Acquisition WIA interface for scanning is always available regardless of the option you select Full Install OneTouch TWAIN and ISIS This is the recommended installation It installs the One Touch 4 0 software which provides the necessary driver software for the scanner It also installs scanning interfaces for the TWAIN and ISIS drivers Installing this option means that you can use several different methods to scan as explained in this User Guide TWAIN and ISIS The TWAIN and ISIS drivers are installed The One Touch 4 0 Monitor will not run and you cannot use the One Touch features You can use the Xerox DocuMate 632 TWAIN driver to scan from other TWAIN applications You can also scan from applications that use the ISIS driver You will not be able to invoke the functionality of the buttons on the scanner TWAIN only The TWAIN driver is installed without the One Touch 4 0 software or the ISIS driver You can use the Xerox DocuMate 632 TWAIN driver to scan from TWAIN applications You will not be able to scan with the buttons on the scanner ISIS only The ISIS driver is installed You can use a
61. crease or decrease the size of the image 8 Preview the image again When you are satisfied with the image click the Scan button 98 DocuMate 632 Scanner User s Guide Scanning with the WIA Interface 9 The scanned image will appear in Microsoft Paint or other WIA application you re using File Edit View Image Colors Help EF 2 f r E h r 2 Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item To select the scanner settings before you scan What do you want to scan Paper source Document Feeder 7 Select an option below for the type of picture you want to scan Color picture Grayscale picture C Black and white picture or text You can also Adjust the quality of the scanned picture Page size Legal 8 5x 14 inches 216x 356 DocuMate 632 Scanner User s Guide 99 Scanning with the WIA Interface 1 On the scan window click Adjust the quality of the scanned picture The Advanced Properties dialog box opens Advanced Properties Appearance Brightness Resolution DPI Picture type 200 Color picture 2 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and Wh
62. cument Scanner lock Locks the scanner s scan head in place to protect it Push the lock tab down to unlock the lock The scanner must be unlocked to scan Always lock the scanner before moving it ADF cable Connects the ADF to the scanner body The cable provides power to the ADF and must be plugged in for it to operate Power switch On Off power switch Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer DocuMate 632 Scanner User s Guide What You Need Documentation Welcome IBM compatible Pentium 4 PC or AMD equivalent with e A DVD ROM drive e An available Universal Serial Bus USB port e Microsoft Windows operating system 2000 Service Pack 4 XP Service Pack 1 and 2 or Vista e Windows 2000 and XP Minimum of 512 megabytes MB of internal memory RAM Windows Vista Minimum of 1 gigabyte GB of internal memory RAM e 350 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are e High Color 16 bit or True Color 24 bit or 32 bit e Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution e Open the Windows Control Panel e Double click on Display then select the Settings tab The following documentation is provided with your scanner e Quick Install Guide Abbreviated installation instructions e Xerox DocuMate 632 Scanner User s
63. der Staples and paper clips can jam the feed mechanism and scratch the internal components Also remove any labels stickers or Post It notes that may come off during the scanning process and get stuck in the scanner Misuse as described here will void your scanner s warranty 2 Adjust the paper guides for the width of the paper then load the documents so the tops of the pages are inserted into the Automatic Document Feeder For Simplex one sided scans load the documents face up For Duplex two sided scans the documents can be face up or down because both sides are scanned DocuMate 632 Scanner User s Guide Scanning 3 Check the LED number to make sure you are using the scan setting you want To choose a new scan setting press the Up or Down Destination Selector buttons Press the Up or Down Destination Selectors to cycle through the scan settings to select the one you want The current scan setting See Check the Scan Settings Before Scanning on page 24 to check the settings 4 Toscan a one sided document press the Simplex button To scan a two sided document press the Duplex button A scan progress window opens and the image is sent to the selected application from the One Touch utility To Cancel scanning click the Cancel button To pause the scanning click the Pause bution It will change to a Continue button Put the page back into the scanner and click Continue to resume
64. determines the file format of the scanned document Appropriate page format options and file types are available for the type of Destination Application selected for the button The available options are for images and text v m eS a TIFF JPG sPDF Image Formats Text Formats sPDF is only one of several text formats available The Text Formats are for text file types The names of the formats indicate their file tyoes See Text Formats on page 43 for details PAL imal SALI PAL 2A PA Pa FA CSW DOC RTF LS HTML nPOF PDF TEXT Create Single Image Files The TIFF and PDF formats support multiple page documents If you are scanning as a TIFF or PDF file and want one file created for each image scanned select Create single image files Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP or JPG Select format i ee a A E a ee BRP TIFF JPG POF TEXT Create single image files Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPEG format DocuMate 632 Scanner User s Guide 41 Scanning 42 Because JPEG image files can be reduced in size the JPEG format is ofte
65. e Automatic Document Feeder cover To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size 104 DocuMate 632 Scanner User s Guide Maintenance Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a user replaceable part Problems with documents feeding into the ADF is an indication that the pad is wearing out See the Xerox DocuMate 632 Scanner Parts List on page 117 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover The pad is located in the middle of the ADF 2 Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out 3 Reverse the procedure to replace the new pad into its slots DocuMate 632 Scanner User s Guide 105 Maintenance Replacing the Roller Assembly 106 After extended use the roller may wear out and will need to be replaced It is a user replaceable part and can be ordered See the section Xerox DocuMate 632 Scanner Parts List on page 117 for E the part number A worn roller can cause documents to feed in at an angle multiple pages to feed at the same time or not grab pages at all as the roller slips on the page If standard maintenance of cleaning the scanner and replacing the ADF pad assembly does not resolve paper feed issues
66. e Destination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage Press the Simplex or Duplex button to scan the documents When scanning is finished put the next set up documents into the scanner and press the Destination Selector buttons to get to the next button you have set up for scanning 5 Press the Simplex or Duplex button to scan the documents When scanning is finished the documents are stored in the two separate folders DocuMate 632 Scanner User s Guide 59 Scanning Editing or Deleting Scan Configurations NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the preset configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted If you do edit or delete them and want to get the factory pre sets back again you will need to uninstall then re install your scanner driver To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete Multi Function Options Select format OY eMail y e e Be Select destination E Microsoft Outlook BMP TIFF JPG PDF sPDF Create single image files Select configuration US Legal Duplex E 44 Document Duplex E US Legal W Configure B
67. e One Touch Properties window Renaming a One Touch Button The One Touch buttons have names that identify their pre set functions such as OCR and PDF but you can edit the names To change the button names Open the One Touch Properties window Using the arrows choose the button that you want to rename Select the name s text and type a new name a Ji Click the arrows to get to the button to rename then select the name text Type a new name for the button a a Dark Print 4 Click OK or Apply The button is now renamed Go z gt Xerox DocuMate 632 Eg Ae ioe Dark Print Print eMail DocuMate 632 Scanner User s Guide 45 Scanning 46 Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button as well as the location of the files of your scanned items TIP To get to a button quickly instead of clicking the forward and back arrows on the button panel open the One Touch Properties window click the Options tab then click the Select Button drop down menu You can then select the button from the menu list Click the Multi Function tab to get back to the button settings To select options 1 Open the One Touch Properties window and click the Options tab Options tab Muti Function Select Button Custom 6 Show all destinations Select destinations E Document management Email Image editors i e Paint
68. e face down side of the page is scanned and the image is sent to the selected Destination Application from the One Touch utility DocuMate 632 Scanner User s Guide 25 Scanning Scan from the One Touch Button Panel You can scan from the One Touch Button Panel on the screen 1 Adjust the paper guide for the width of paper and load the documents with their tops into the Automatic Document Feeder For Simplex one sided scans load the documents face up For Duplex two sided scans the documents can be face up or down because both sides are scanned The One Touch Icon 2 Nowclick on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen ny 504 PM The One Touch Button Panel opens and shows the first five on screen scanning buttons Click the arrows to cycle through all button settings When it reaches the last button clicking again goes back to one Click the button you Click these arrows want to use to scan to navigate through the buttons 3 On the screen not on the scanner click the button you want to use to scan E lt 2 Xerox DocuMate 632 EJ eE Frint eMail Fax gt For example if youwantto Or if you want to scan with button 4 scan with button 2 which which attaches the scanned converts the document to document to a blank email message PDF click here click here NOTE Your scanner comes with factory preset One Touch button settings
69. e lamp has not warmed up enough to initiate scanning 4 Paper jam 5or8 ADF or Flatbed cover open 7 The scanner was locked when you tried to scan 9 Multiple page feed error 16 The ADF cable is not securely plugged into the base of the scanner All An internal part in the Other scanner may have Codes malfunctioned DocuMate 632 Scanner User s Guide Maintenance Solution This usually occurs after a paper jam Turn the scanner off then back on again If the problem persists turn off the scanner re start the computer then turn the scanner on In the One Touch hardware properties turn the scanner lamp on If the lamp is already on turn the lamp off then on again If the problem persists and your scanner s power is plugged into a surge protector or UPS battery backup try plugging the scanner power directly into a wall outlet Open the ADF cover and remove the jammed page See Clearing Paper Jams on page 104 for details If either of these E codes show when attempting to scan from the ADF make sure the ADF door is securely closed and the scanner lid is fully closed against the flatbed glass Turn off the scanner unlock the lock by pushing the lock tab down then turn the scanner back on The lock is located on the side of the scanner See page 6 for the lock s location If the problem persists reboot your computer Multiple pages were fed through the ADF at one time Open the ADF and pull out all
70. e written with a light pencil may need to be scanned darker to improve legibility The following figure shows the brightness and contrast options Contrast is only available for Color and Gray Scale configurations Adjust Appearance k Brightness 1 E Contrast 0 To adjust the brightness and contrast 90 1 Drag the Brightness slider to the left to make the item darker or to the right to make the item lighter 2 Drag the Contrast slider to the left to decrease the contrast or to the right to increase the contrast You can also type a number directly into the brightness or contrast setting boxes or click the up and down arrows next to the box to increase or decrease the setting 3 Click Reset to return the settings to their original numbers DocuMate 632 Scanner User s Guide Scanning with the TWAIN Interface Adjusting Gamma Saturation and Color Hue If you re using the Color Configuration to scan you can adjust a group of color settings Gamma controls the brightness of the color midtones Saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image The following figure shows the color options Adjust Response Curve Gamma heo p Reset Pixel Rendering Saturation 0 Y Color Hue 0 To adjust the color settings 1 Drag the Gamma Saturation and Color Hue sliders to the left to decrease the settings or to the right to increase the
71. efore Scan P Color Magazine Quality US Letter Duplex Scan for Light Text Select the scan configuration to edit or Refresh Properties Copy Edit Delete delete It must be unlocked as indicated by not having a LOK Cancel App Help lock displayed here 3 To delete the configuration click the Delete button NOTE If the Delete button is not available the selected configuration is locked and cannot be deleted You must first click the Edit button and unlock the configuration as explained in the next steps 60 DocuMate 632 Scanner User s Guide DocuMate 632 Scanner User s Guide Scanning 4 To edit the configuration click the Edit button The Scan Configuration Properties dialog box opens for that configuration You can make changes to a configuration but for the changes to be saved the configuration must first be unlocked Click the Lock icon to unlock the configuration Clicking it toggles between locking and unlocking the configuration The key icon indicates the configuration is unlocked Scan Settings Page Settings Advanced Settings Color Document Mode Resolution Click the Lock Key icon to eer l toggle between locked and Black amp iWhite 50 j unlocked a Grayscale J Color Brightness Contrast Edit the settings and click OK Click OK to close the dialog box 61 Scanning 62 Configure Before Scan Choosing C
72. en stop until you select the application to use After you select the application its interface will open and you can use it to continue with the scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Using the arrows choose a button to use for the event forwarding 3 Select Still Image Client as the Destination Application Note that you cannot choose a page format for this option because the actual destination application is not selected until after the scanner feeds in the first page of your document Multi Function OG Custom Select destination Transfer to Storage fe Bum to CD ROM E y Microsoft Faint ts Microsoft Outlook Sharepoint lt 6 Still Image Client Select format W e BS BMF TIFF JEG FOF Create single image files Select configuration ga Color Fhoto for eMail 5x4 E Quality US Letter _ E US Letter Duplex E4 US Legal Duplex E 44 Document Duplex Quality 44 Document Duplex Quality A4 Document 4 Choose a Scan Configuration 5 Click OK The One Touch Properties window closes DocuMate 632 Scanner User s Guide 6 i DocuMate 632 Scanner User s Guide Scanning Start scanning using the button you selected for event forwarding A dialog box opens for you to select the application to use for scanning OneTouch Event Forwarding Select the program to launch for this action Microsoft Office Docum
73. ent Imaging Microsoft Office Document Imaging es Microsoft Scanner and Camera Wizard Download pictures from a camera or scanner Always use this program for this action Select the application in the box and click OK Now the application you selected opens and you can continue the scanning from that application s TWAIN interface 73 Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document whether a single page or multiple pages you can have the pages converted directly to HTML formatted pages for posting directly to your web site Those pages are then viewable by visitors to your web site without the need for any internet plug ins or other special processing This is essentially from your scanner to a web ready format in one automatic step To scan and create an HTML web page 1 Open the One Touch Properties window 2 Using the arrows choose Button 6 or any other button that has Microsoft Explorer as one of its Destination Applications 3 Select Microsoft Explorer as the Destination Application Choose HTML as the Page Format Multi Function Options Select format Og Custom H k A Select destination gt 4 xs Microsoft Excel E GENGA ee a Eee Lot Create single image files Choose HTML Microsoft Explorer Select configuration Color Photo for eMail 5x4 2 Microsoft WORD a Quality US Letter E US Letter Duplex gt E 44 Document
74. eparated by commas When the document is converted into editable text by the OCR software the fields are maintained so you can copy and paste them to a database or spreadsheet application Excel Spreadsheet Ihe xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages Searchable PDF The sPDF file format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities See Scanning with sPDF or nPDF and Searching for Text on page 67 for details Normal PDF The nPDF file format used by Adobe Acrobat and OmniPage Pro This format also converts scanned text into PDF with text search and OCR capabilities plus you can edit the text in an nPDF image if you have a PDF editing program See Scanning with sPDF or nPDF and Searching for Text on page 67 for details 4 To change the OCR settings choose OCR Options DocuMate 632 Scanner User s Guide Scanning The OCR Options provide a series of selections for the OCR feature when you scan text This menu option is only available if you have the One Touch OmniPage Module or OmniPage Pro software installed on your computer Refer to the One Touch OmniPage Mini Guide on Disc 1 of the installation CD for details Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 5 Click OK on th
75. es to find the attachments Please contact AOL for more information about the folder location in which AOL stores attachments 3 If you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the Email list These are the standard Windows Internet options Please see your Windows documentation for more information about Internet options If you are using AOL please see the AOL user manual for making changes to the Internet options applicable to AOL DocuMate 632 Scanner User s Guide 39 Scanning 40 4 Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 5 Click OK 6 Click OK or Apply on the One Touch Properties window DocuMate 632 Scanner User s Guide Scanning Selecting Page Format Options The Page Format options that you select
76. etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation 119 ee ot ee 10 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed
77. figure shows the resolution options Adjust Resolution Business Card Scan Document OCR Scan Magazine Page Advanced Reduce Moire Reset NOTE The location of various buttons on the panels may be slightly different on your Advanced Interface window The appearance of the window depends on your computer monitor s screen resolution To adjust the resolution 1 To use one of the preset resolutions for typical scanned items click one of the options in the list For example to set the resolution for scanning a business card select Business Card That setting is preset to read small print on a typical business card 2 To set the resolution manually drag the Resolution slider to the left to decrease the resolution or to the right to increase it 3 Click Reset to return the resolution to its original setting DocuMate 632 Scanner User s Guide 89 Scanning with the TWAIN Interface The resolution panel also includes an advanced setting for Moire patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations To scan the image and limit or eliminate moire patterns select the Reduce Moire option This option is only available from 50 to 300 dpi Adjusting the Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set to be too light or too dark For example a not
78. g the roller to rotate will damage it and may cause the scanner to feed pages incorrectly You can also take the roller assembly out of the scanner for cleaning See Replacing the Roller Assembly on page 106 102 DocuMate 632 Scanner User s Guide Maintenance 4 Wipe the ADF pad from top to bottom Be careful not to snag the swab on the springs on either side of the pad 5 Close the cover when you re finished Cleaning the Flatbed Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass To ensure the best quality scanned item wipe the scanner glass with a soft clean cloth to rid the glass of dust or other debris lf there is any residue on the glass that does not remove with a soft dry cloth try dampening the cloth with Isopropyl rubbing alcohol NOTE If lines are appearing in scans from the ADF but not from the flatoed make sure you have cleaned the area of the flatoed glass that the ADF scans against This area is at one side of the glass and has a white reference frame This is the area of the glass where images are captured as paper is pulled through the ADF during scanning DocuMate 632 Scanner User s Guide 103 Maintenance Clearing Paper Jams lf your scanner stops scanning due to a paper jam in the Automatic Document Feeder a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top of the scanner body to open th
79. ge 79 for more information about the device settings Device Settings Information ig Device name Xerox DocuMate 632 _ n Driver version 0 0 35 Firmware Version 037e Interface USB Documents Scanned 7286 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power save mode 15 Min Lamp On Lamp Off 96 DocuMate 632 Scanner User s Guide Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface known as Windows Image Acquisition WIA for acquiring images from scanners digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use other Windows Applications as well NOTE Duplex two sided scanning is not available from WIA To scan using WIA from Microsoft Paint 1 On the Windows taskbar click Start point to Programs point to Accessories then click Paint 2 From the File menu choose From Scanner or Camera IOT Peteh 20T Pme Bai egt yehe aT Par rA DocuMate 632 Scanner User s Guide 97 Scanning with the WIA Interface 3 The Scan using Xerox DocuMate 632 window opens Use this window to select scanning options and start the scan process What do you want to scan Paper source Document Feeder z Select an
80. guration you are using to scan is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away You don t need to open it from another application as explained in the following steps Basic Steps to Open the TWAIN Interface Each TWAIN compliant software application has its own specific steps to open the TWAIN interface but the basic process is the same for most of them To scan with the TWAIN Interface 1 Open an application that is TWAIN compliant Applications that are TWAIN compliant include Microsoft PowerPoint and Microsoft Word and many other graphics applications and word processing applications DocuMate 632 Scanner User s Guide 81 Scanning with the TWAIN Interface 2 Use the application s command that opens the TWAIN interface For example in Microsoft PowerPoint from the Insert menu choose Picture then choose From Scanner or Camera Click the drop down menu and choose Xerox DocuMate 632 Then click Custom Insert Note that your scanner may be listed twice One listing is for choosing TWAIN Interface the other is usually for choosing the WIA Interface See Scanning with the WIA Interface on page 97 to scan from WIA Other applications have steps similar to PowerPoint s 3 The TWAIN Interface will open If you ve already scanned using TWAIN the interface that opens is the one you used previously to scan Please refer to an application s user guide for
81. he TWAIN Interface on page 81 for instructions on using the scanning features found in the Basic TWAIN and Advanced TWAIN interfaces DocuMate 632 Scanner User s Guide 63 Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun 1 Click on the Cancel button in the scanning progress window Scanning page 1 Visioneer lnc All rights reserved 2 The following window will open asking you if you want to cancel the entire job Do you want to cancel the entire job Se Ge e Yes scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch For instance the Picture Type is Black amp White but you want to scan your documents in color choose Yes to delete any scanned pages then select the correct Picture Type and restart the scanning e No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page on the flatbed glass or in the ADF adjust the TWAIN settings for the new page then click on the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose thi
82. he scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies lIf you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced Click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply DocuMate 632 Scanner User s Guide Scanning The Storage Options Tab Archive A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage You use the options on this tab to select where you want to save your scanned items for storage when scanning
83. higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more difference between the lighter and darker shades in the image 50 DocuMate 632 Scanner User s Guide Scanning Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode 6 If you want to lock the configuration click the key icon to change it from a key to a lock 7 Click the Page Settings tab to select page settings Scan Settings Page Settings Advanced Settings Size Standard Letter 8 5 x 11in Custom Width 8 50 Height 11 00 inches Click to toggle between inches and millimeters Improvements and Settings E AutoCrop to Original Duplex C Reduce Moire Patterns Skip Blank Originals E Straighten Image Color Filter Invert Image Red Green Blue Size Click Standard click the menu arrow and choose a page size from the list or click Custom and enter the horizontal and vertical page dimensions in the boxes The maximum size
84. ick Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation that you received with the application to see which text formats the application accepts The options you select under step 4 determine the page format icons in the One Touch Properties window for that group of applications Click the Add button Click OK or Apply on the Link Properties window DocuMate 632 Scanner User s Guide Scanning 8 Click Refresh on the One Touch Properties window 9 Click OK or Apply on the One Touch Properties window Image Documents Properties These properties apply to OmniPage Pro that you received with your scanner plus Microsoft Paint and other image processing applications image Documents The Applications in this group are designed to work with image documents only W Microsoft Paint Color document handling O Convert Bitmaps using Screen Resolution O Convert Bitmaps to JPEG 1 Click in the Color document handling settings boxes for the DocuMate 632 Scanner User s Guide options you want These options will apply to all the ap
85. igurations Although you can unlock and edit the preset configurations we recommend that you leave them locked and only add new configurations That way you will always have the original factory set configurations available To create a new configuration 1 DocuMate 632 Scanner User s Guide Open the One Touch Properties window and make sure the Multi Function tab is selected Scroll through the applications in the Select Destination list and click the type of application for which you want to create a new scan configuration When you create a new scan configuration it will be listed for the buttons that are set for the same types of Destination Applications For example if you create a new configuration for a button that is set to show image editor applications that new configuration is also listed for any other buttons set for image editors but not for buttons set for text editing applications Thus you can create specific sets of scan configurations for specific functions and they are listed only when appropriate Click the New button lf you want to start from the settings of another configuration select the configuration then click the Copy button If the Scan Settings tab is not selected click it On the Scan Configuration Properties dialog box type a name 49 Scanning TIP If you re going to set up the new configuration to scan duplex two sided include that in the name such as Scan for Dark
86. ite picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning 3 Click OK The Custom Settings button is now set to scan with the options you selected lf you want to reset the settings and start over click Reset 100 DocuMate 632 Scanner User s Guide Scanning with the ISIS Interface Scanning with the ISIS Interface You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver Note that the ISIS interface for each application varies depending on the application please refer to that software application s User Guide for instructions on scanning the ISIS interface The QuickScan User s Guide is available on the Disc 1 CD that you received with the scanner Accessing the ISIS interface in QuickScan Open the QuickScan software to access the ISIS driver scanning options Please note that you may see the following warning message A driver installed on this system CO AWIN DOW S SPST RAN SERS can PSM has not been certified by Figel Translations It may work or it may cause probleme including Applica
87. l Panel Windows 2000 and Windows XP Double click the Add Remove Programs icon Windows Vista Double click the Programs and Features icon Select OmniPage and click Remove Select Yes when asked to confirm that you want to remove this software program The OmniPage software will now be removed from your computer Close all open windows and restart your computer DocuMate 632 Scanner User s Guide Maintenance Install Another Driver Before you can install another driver for your scanner you must remove the currently installed driver first Then the new driver can be installed 1 Uninstall the One Touch 4 0 driver a Open the Windows Control Panel b Windows 2000 and Windows XP Double click on Add Remove Programs Windows Vista Double click on Programs and Features Select One Touch 4 0 then click on the Remove button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is removed from your computer Unplug the scanner USB cable Reboot restart your computer Follow the instructions in Step 2 Install the Software on page 7 of this User Guide and follow steps for installing one of the other driver options NOTE The One Touch 4 0 driver is required for the scanner s buttons to function If you select a driver without One Touch 4 0 the scanner buttons will not initiate scanning DocuMa
88. m The motor runs but doesn t feed the paper How can fix it Make sure the paper is securely seated in the ADF so the paper rests on the rollers The paper sensor that initiates the rollers to grab the paper may be engaged but the paper may not be fully in the ADF tray so the rollers cannot grab a page to feed it through DocuMate 632 Scanner User s Guide Maintenance Problem The scans from the ADF are always crooked What do I need to do to get the scans straight Make sure to align the paper guides to the edges of the paper If you are scanning small items that are smaller than the paper guides minimum adjustment scan these items on the flatbed glass instead Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in Unplug the power cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the power cable from the scanner 2 Restart your computer 3 After the restart is complete plug the power cable back in DocuMate 632 Scanner User s Guide 111 Maintenance Error Code 112 Status Light Troubleshooting Codes Problem Description The scanner is not The status light indicates the current state of the scanner A green status light indicates the normal state of the scanner A red status light indicates that there is a hardware issue Descriptions of the most common patterns are listed below Norm
89. ments then immediately attach them to a new eMail message in your default eMail program The email application will default to the email program specified in the internet options of Internet Explorer A folder icon for a button such as shown for Button 7 means that the button is set up to archive the scanned item This is a special pre configured Transfer to Storage option for your scanner The scanner sends the scanned image directly to a folder without opening the image first in a Destination Application A question mark for a button means your computer does not have appropriate software or in some cases the appropriate hardware for the initial factory settings In that case you would probably want to change the name and Destination Application to something else lf One Touch OmniPage or the OmniPage software is not installed then the options for sending to word processing applications such as Microsoft Word will not be available NOTE The default page size in each configuration is based on the location selected in your Windows setup DocuMate 632 Scanner User s Guide Scanning Configuring the One Touch Buttons Each One Touch button configuration consists of a Destination Application a Scan Configuration and a Document Format The One Touch Properties window is where you select these three elements for a button To open the One Touch Properties window Gi 1 Click the One Touch icon It is located in the Windows Notifi
90. n the left hand side remains seated in its housing 3 Push the locking flange up to lock the roller in place 4 Close the ADF cover Your scanner is now ready to scan with its new roller assembly 108 DocuMate 632 Scanner User s Guide Troubleshooting Maintenance In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD The Readme file contains additional information that may help you diagnose problems with the scanner If you try the troubleshooting procedures described in this section and in the Readme file and the scanner still has problems you may have a malfunctioning scanner Refer to the technical support card that you received with your scanner Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using
91. n used for images on web pages or if file size might be a problem when electronically sending the files JPEG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPEG page format icon The PDF format is often used to create images of text pages You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPEG option the PDF format can be reduced in size or quality NOTE The two other PDF formats nPDF and sPDF are for scanning with OCR processing and with the ability to search the scanned text See the next section Text Formats and also Scanning with sPDF or nPDF and Searching for Text on page 67 for details To select a JPEG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu opens fk As BMP TIFF JPR OMe EN m i Minimize Size Normal Maximize Quality 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window
92. o reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size Paper fed into the ADF at an angle can cause the feed mechanism to jam If paper jams are occurring more frequently try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol Excessive dust on the roller can make it appear worn and will cause issues feeding paper See Cleaning the Scanner on page 102 for cleaning instructions Problem The ADF won t feed pages properly How can fix it A dirty or worn ADF pad assembly or dirt on the roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time Try cleaning the roller first See Cleaning the Scanner on page 102 If that doesn t solve the problem the pad assembly may need to be replaced It is user replaceable See Xerox DocuMate 632 Scanner Parts List on page 117 for the ordering number See Replacing the ADF Pad Assembly on page 105 for the steps to replace the pad Problem The paper jams about halfway through the scan How can I keep this from happening Check the flatbed glass to make sure no items are on it when you scan from the ADF Multiple items placed on the flatbed glass will raise the lid slightly thus preventing the pages feeding through the ADF from touching the glass When that occurs the pages are unable to feed back out of the ADF and the pages can jam Proble
93. ocument Feeder Simplex 3 From the Scan Type menu choose the option to scan e Scan Reflective Using Scans the document on the Flatbed e Auto Document Feeder Duplex Scans two sided documents from the Automatic Document Feeder e Auto Document Feeder Simplex Scans one sided documents from the Automatic Document Feeder DocuMate 632 Scanner User s Guide EE Color Configurations l fi Custom te Resolution 100 DPI jG Brightness 0 i Contrast 0 kh Gamma 1 80 1 ae Saturation 0 io be Color Hue 0 Degrees iC Scan Size H ji Color Better Quality I Grayscale Configurations BX Black amp avvhite Configurations 10 DocuMate 632 Scanner User s Guide Scanning with the TWAIN Interface Click one of the icons to select a configuration For example select Color Configurations and then select Custom to scan a color item with the preset Custom scan settings The configuration settings appear as a list Click the plus sign to see the full list Click the minus sign to collapse the list e Color scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the image type options e Grey Scale scans the image using up to 256 true shades of gray Use this setting to scan black and white photographs and other higher quality black and white images You can also scan a color photo with this setting to turn its colors into g
94. onfigure Before Scan simply opens a scanning interface when you press or click a scan button You can then use the interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button To Set Configure Before Scan 1 Open the One Touch Properties window 2 Using the arrows choose the button that you want to set to configure before scanning 3 Select the scan configuration Configure Before Scan Muli Function pti Select format Click the arrows to select the button Select destination W ne al Es y Microsoft Faint BMP TIFF JPG PDF 4 Regie crural mm bloc Lreate single ImAJe cg Lrealk nge Mage MeS Select configuration EH 44 Document da Quality Color Document P E US Letter Duplex E4 US Legal Duplex 44 Document Duplex US Legal Configure Before Scan w TWAIN NEW Copy WIA m FeCcee amp 1 Select Configure Before Scan Right click on Configure Before Scan to get the menu and choose the interface to use for configuring 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning Some interface options may not be available based on the drivers you installed for your scanner TWAIN The TWAIN Interface opens for you to config
95. option below for the type of picture you want to scan sann Color picture padi Grayscale picture wi Black and white picture or text f Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5x 14inches 216x356 Preview Scan Cancel 4 From the Paper Source drop down list choose Document Feeder to scan from the Automatic Document Feeder or Flatbed to scan a from the Flatbed glass 5 If you re scanning from the Automatic Document Feeder select a paper size from the Page Size list If you re scanning from the Flatbed glass you can change the size of the scanned image after seeing a preview 6 Click Preview to preview the image before scanning The image is displayed on the right side of the window NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages 7 Adjust settings of the previewed image as desired e Change the button selection for the type of image e Adjust the custom settings refer to the next section Fine Tuning Your Scans e f you re scanning from the Flatbed change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to in
96. ord and a page format that can be used for OCR such as Text RTF Word sPDF or nPDF the text in scanned images is automatically converted to word processing text See Scanning with Optical Character Recognition OCR on page 65 for details 3 From the Select Configuration list select a scan configuration DocuMate 632 Scanner User s Guide 33 Scanning m To scan in color select one of the configurations indicated by the small color icon such as the Color Document configuration The scan configuration list is preset for the application you select in the Select Destination list If you select a different application the configurations are for that application However you can create your own scan configurations as well 4 Select a Format and Page s option The available options apply to the Destination Application you select For example if you select Microsoft Word as the Destination Application the available formats are for text such as doc txt and rtf However if you select Microsoft Paint as the Destination Application then the available formats are for graphics such as omp and jpg 5 Click OK or if you want to keep the window open and work with other features click Apply Note that while the One Touch Properties window is open you cannot scan yet by clicking a button on the One Touch Panel You must click OK or close the One Touch Properties window first However you can scan at any time by
97. ow to close and exit the software installer Installation Complete OneTouch 4 0 has been successfully installed Click Close to exit Cancel You can now install the additional applications you received with your scanner DocuMate 632 Scanner User s Guide 15 Installation Additional Applications Available with Your Scanner Your scanner includes free additional applications on the installation DVD 1 Reinsert the installation DVD into the DVD ROM drive The Installation menu opens XEROX DocuMate 632 LP ENN DS r Y Ta 7 Please click on a link below VIEW_README INSTALL PRODUCTS e USER GUIDES e BROWSE CD CONTENTS VIEW _ OUR WEBSITE The free Adobe Acrobat Reader software is located on the DVD with the User Guides See the steps on page 18 to install Adobe Acrobat Reader 2 Click Install Products You ll see the screen that shows the applications XEROX DocuMate 632 D a N T oT aa 7 Please choose applications to install installed SCANNER DRIVER KOFAX VRS QUICKSCAN X1 ENTERPRISE CLIENT OMNIPAGE PRO 2 INSTALL NOW on MENU 3 See the following table to decide which software you would like to install 16 DocuMate 632 Scanner User s Guide Installation 4 Atthe Installation menu above click in the boxes of the other software you want to install and click Install Now Follow the instructions on the screen to install
98. pages If problem persists clean the scanner and or replace the ADF pad assembly Turn off the scanner and plug in the ADF cable If the cable is already plugged in unplug the cable plug it back in again then turn the scanner back on Turn off the scanner re boot your computer then turn the scanner back on If the problem persists contact Xerox Technical Support 113 Maintenance Uninstalling Your Scanner 114 To uninstall the Xerox DocuMate 632 scanner remove the One Touch 4 0 driver and modules and any other scanning software provided with the scanner Uninstalling the Scanner and One Touch Software l On the Windows taskbar click Start point to Settings then click Control Panel Windows 2000 and Windows XP Double click the Add Remove Programs icon Windows Vista Double click the Programs and Features icon From the list of programs select OneTouch 4 0 Click the Add Remove button Click Yes when asked to confirm that you want to remove these software programs Follow these same steps to select and remove the Kofax VirtualReScan 4 10 and OneTouch 4 0 ScanSoft OmniPage OCR modules from the installed programs list The One Touch 4 0 software and modules will now be removed from your computer Unplug the USB cable from the scanner Close all open windows and restart your computer Uninstalling the OmniPage Software 1 On the Windows taskbar click Start point to Settings then click Contro
99. pens when you are finished scanning The One Touch Properties window is where you can select new settings for the buttons The One Touch Properties window also contains special scanning features such as scanning and burn toa CD scanning and converting text directly into an HTML web page and scanning with optical character recognition OCR that turns a scanned image into text that you can edit NOTE Some of the options on the One Touch Properties Window and other One Touch windows and dialog boxes may be grayed out and are not available Grayed out options are not appropriate for your Xerox DocuMate 632 scanner If you use the One Touch application with other Xerox scanners grayed out options become active if appropriate The following example of the One Touch window shows the settings for Button 6 The button is set to scan with the scan configuration named Color Document then open Microsoft Word to display the scanned image The Format and Page s option is set to scan in the RTF image format The text on the scanned pages will be converted by the OCR process to text that you can edit in Word Click to select options Multi Function Option H OCR Select destination x Microsoft Excel ome Select format x 7 FA BMP TIFF JPG PDF RTF The file format of the images of the scanned rere item Microsoft Explorer Select configuration Quality US Legal Duplex 4 The settings that
100. per minute and 70 images per minute available with a USB 2 0 port 4 Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner Do not proceed until you receive a message that your computer has found the new hardware or updated the driver database If your computer is running Windows XP or Windows Vista you will see a message similar to the following Xerox DocuMate 63 x P Device driver software installed successfully 14 DocuMate 632 Scanner User s Guide Installation 5 When you re certain that the software has completely loaded return to the Complete the installation by connecting your hardware window Locate the lock on the bottom or the side of the scanner and slide the lock to the unlocked position 1 Connect the AC Adaptor to the scanner 2 and an outlet 3 Connect the USB cable to the scanner 4 and your computer 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details 6 Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK The scanner s status light is green when the scanner and computer are communicating properly 7 Click Close on the Installation Complete wind
101. ple menu for the TEXT format when the Destination format when the Destination Application is Microsoft Word Application is a Storage location al FA DOF nPI i Simple Text Simple Text Rich Text Format Rich Text Format Word Document Word Document EE Comma Delimited Minimize Size N Excel Spreadsheet worma a ae HTML Document Maximize Quality Searchable PDF Use MRC Normal PDF OCR options ver Minimize Size Normal Maximize Quality Use MRC OCR options DocuMate 632 Scanner User s Guide 43 Scanning 44 mM 4 m BA 2 a n Lam D C7 nPDOF 3 Choose the file type that you want for the text format Your selection of a file type pertains only to the button currently selected on the One Touch Properties window Other buttons that have a text option selected as the Page Format are not affected so you can set the text file type independently for each button NOTE The TEXT file types listed below are only available if the One Touch OmniPage OCR Module or OmniPage Pro software is installed on your computer Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields s
102. plications in the group Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files To add another application to the list click the Add Application button See the steps on page 36 to add an application to the list Click OK Click Refresh on the One Touch Properties window Click OK or Apply on the Link Properties window 37 Scanning 38 Storage Properties These properties apply to the Destination Application named Transfer to Storage If a CD burner is attached to your computer you also use this dialog box to start the Burn to CD process See the section Scan and Burn to a CD on page 68 You can also set up multiple configurations to store scanned items in separate locations See The Storage Options Tab Archive on page 55 and Scanning to Multiple Folders on page 56 Storage E oe Documents dropped on this link will be transferred to eS storage devices i e file system or CD Burner EH Storage layout
103. pplications that use the ISIS driver such as Kofax and QuickScan The One Touch 4 0 Monitor will not run and you cannot use the One Touch features You will not be able to use the Xerox DocuMate 632 TWAIN driver You will not be able to scan with the buttons on the scanner NOTE If you decide to change your scanner s installed drivers later on you must first uninstall the drivers the scanner is currently using See Install Another Driver on page 115 DocuMate 632 Scanner User s Guide Installation 9 Click Next During installation you will see this window asking you to select one of the images for your Color Space seiting Select Color Space and Confirm Installation G Please select the image that you like best after that click Next to continue with the install like this one best like this one best like this one best The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor Gamma controls the brightness of the midtones of colors That setting can be changed later on as you re scanning 10 Select the option that looks best to you and click Next The driver installation will now begin 11 STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to Step 3 Connect the Power Supply on page 12 Locate the lock
104. pressing the Simplex or Duplex button on the scanner When you are finished selecting new settings for a button and you press or click a scanner button the document is scanned using the newly configured settings for that button 34 DocuMate 632 Scanner User s Guide Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button Select format yee ew Select destination Y 4 Microsoft Excel BMP TIFF JPG PDF RTF Click a Destination Create single image files Application g Microsoft Explorer Select configuration Quality US Legal Duplex 2 Microsoft WORD E Quality US Letter Quality 44 Document Duplex 4 4 Microsoft WordPad Soo Quality 44 Document 7 Notepad W Configure Before Scan W Quality US Letter Duplex 8 Quality US Legal Click the Properties la Ga u App He p A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are for that type of application Text Documents Properties These properties apply to Microsoft Word Microsoft Excel Adobe Reader and the other applications indicated by their icons in the list The properties apply to the OCR settings for the applic
105. ray shades The file size is about one third the size of a color scan e Black amp White is for letters memos pen and ink drawings and other black and white material This setting produces the smallest file size for scanned items Click the Preview button to preview the image before scanning Review the image to determine if adjustments are needed To adjust a setting click the setting in the list on the left below the selected configuration A panel opens on the right side of the Advanced Interface for the selected setting Select new options on that panel See Adjusting the Image with the Advanced Interface on page 88 for details about changing scan settings optional To preview the image again put the document back into the scanner Automatic Document Feeder if you re scanning from it and click the Preview button again Readjust the settings if necessary When you re satisfied with the image load all the documents into the ADF Input Tray and click the Scan button When you re finished scanning items click Done to close the Advanced Interface A scan progress window opens To Cancel scanning while it is in progress click the Cancel button on the progress window 87 Scanning with the TWAIN Interface Adjusting the Image with the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you re scanning To adjust a setting 1 On
106. rea You can now move or resize the outline to select the specific area you want to scan 2 To move the dotted outline put the pointer in the selected area and drag the mouse 3 To resize the selected area put the pointer on a dotted line and drag it Note that as you drag a dotted line the menu selection for the image size changes to Custom to indicate you are customizing the size The Scan Info box on the lower left portion of the Advanced Interface shows the information for the new area 4 lf the dotted line is not exactly where you want it put the pointer on the line and drag the mouse 5 If you want to remove the selected area and start over click Remove on the Scan Info box NOTE Clicking Remove causes the entire 8 5 x 14 area to be selected The ruler units The ruler around the edges of the image help you precisely position a custom sized image You can change the ruler units to suit the type of measurements you want DocuMate 632 Scanner User s Guide 93 Scanning with the TWAIN Interface 94 To set the ruler units th i 1 Click the Ruler Units button The ruler units across the top and down the side of the window cycle through centimeters inches and pixels The Scan Info Box The following figure shows the information on the Scan Info box Location of the top left corner of the image in the Preview window Current location of the pointer as you drag it on the Preview window
107. s Grayscale Color Settings Color Saturation Color Hue Gamma Apply 52 DocuMate 632 Scanner User s Guide 9 10 DocuMate 632 Scanner User s Guide Scanning Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color Click OK to save the new configuration lt will now be listed in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications 53 Scanning 54 The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Settings Fage Settings Device Settings r Advanced Settings Fage options 5 Fit to page reduce image if necessary Actual size crop image if necessary FaR enter image on page E 7 AutoRotate image for best fit E Collate copies Copies 1 Advanced i Fit to page reduce image if necessary lf t
108. s These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook will accept direct attachment of documents to a blank email message as soon as scanning Is finished but other email applications do not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can manually attach them to your email messages The Applications in this group allow you to send documents as attachments to an email recipient Some eMail cients like Hotmail America Online and MSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Users Documents Mail Attachments Browse Folder for storing attachments for AOL Not installed Browse Internet Options i Color document handling O Convert Bitmap using Screen Resolution L Convert Bitmap to JPEG 1 Click the Browse button for Folder for storing attachments and choose a folder for your email attachments 2 If you are using America Online AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder For scanned images to auto attached to a blank email you must have the specific folder location AOL us
109. s option if for instance you have been scanning a black amp white document but you want to insert a color page into the document Instead of having to re scan the entire stack you can stop the current scan change the Picture Type from Black amp White to Color then restart the scanning without losing the pages already scanned 64 DocuMate 632 Scanner User s Guide Scanning Scanning with Optical Character Recognition OCR Optical Character Recognition OCR converts text and numbers on a scanned page into editable text and numbers You can then work with the text and numbers to edit spellcheck change font or type size sort calculate and so forth NOTE Xerox recommends that all OCR processing use the Original factory settings for OCR scanning that came with your scanner When scanning with other settings use at least 300 dpi for the resolution If the original documents are of poor quality and have small type 400 dpi can be used as the maximum resolution The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch 4 0 software and your DocuMate 632 scanner One Touch 4 0 and OmniPage Pro work together to combine scanning with OCR processing into one integrated step The One Touch OmniPage Module was automatically installed when you installed your driver the OmniPage Pro software is on the Disc 2 CD that you received with your scanner The
110. s the Destination Application the documents are stored on the server or mapped drive Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About You can also click the scanner icon at the top of the One Touch Button Panel The Hardware icon G gt Xerox DocuMate 632 EJ 3 DM 632 If the Hardware View of the panel is open you can also right click on the DM632 icon The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 632 scanner Workgroup hardware status mr Local Host A A xerox DocuMate 632 Selected hardware capabilities Xerox DocuMate 632 i Scanner Type Flatbed Document Feeder Duplex Capable K Optical Resolution 600 x 1200 dpi 48 bpp internal color E Max Flatbed Document Size 8 50 x 14 00 E Max ADF Document Size 8 50 x 14 00 OneTouch Button Count 99 DocuMate 632 Scanner User s Guide 79 Scanning 80 2 Click the Properties button Device Settings Information Device name Xerox DocuMate 632 amp Driver version 0 0 0 35 Firmware version 037e Interface USB Documents Scanned 7286 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power
111. save mode 15 Min Lampon Lamp off Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 1 minute to a maximum of 10 hours Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device 4 Click OK to save the changes and close the dialog box DocuMate 632 Scanner User s Guide Scanning with the TWAIN Interface Scanning with the TWAIN Interface In addition to using the One Touch Button Panel to scan you can also scan using the TWAIN interface Many applications can use TWAIN for scanning A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized procedure that computers use to receive images from scanners digital cameras and other digital devices Because the TWAIN interface is essentially the same regardless of the software you use to open it you can still use the instructions in this User s Guide for scanning with your Xerox DocuMate 632 scanner The steps below show the basic process to open the TWAIN interface but to open it in specific software applications please refer to their user s guides then return to this User s Guide for the steps to scan NOTE If the OneTouch confi
112. scanning DocuMate 632 Scanner User s Guide 23 Scanning Check the Scan Settings Before Scanning The One Touch Icon 1 To check the scan settings before scanning click on the One Touch icon in the Windows Notification Area at the bottom right z corner of the screen G 5 04 PM The One Touch Button Panel opens Click on the arrows to cycle through to the other buttons ion eMail 2 Right click a button on the panel to see its description The One Touch Button Panel shows the description of the selected setting This sample shows the current description of setting 6 This number corresponds to the LED on the scanner ek l Ph lity US Letter Duplex RTF The icon indicates the ES ae eo Destination Application ican BS Page 8 50 x 11 00 for this setting OCR Settings Brightness 50 3P Xerox DocuMate 632 x The current name of the setting Your document will be scanned with these options for setting Number 6 The One Touch Properties window for that setting also opens SO you can change any settings before scanning Note The configurations shown on this example of the One Touch Properties window are for illustration purposes only The Multi Function Options H OCR Select destination _ Microsoft Excel BMP TIFF JPG PDF Microsoft Explorer Select configuration configurations you see on your One Touch Properties window may be different
113. se enhanced folder browser Select this option if you want to save your scans to a network location that is not a mapped drive on your computer Create copies of scanned documents Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it In those cases you may or may not want an additional permanent copy saved on your hard drive For example if you scan a picture to an email application the scanned image is saved as a temporary file then attached to the email and the email is sent Later the temporary file of the scanned picture is deleted The same situation may occur when you scan directly to a printer or scan to a fax application After a scanned item is printed or faxed its temporary file is deleted However by selecting this Create copies of scanned documents option you can choose to save permanent copies of those types of images on your hard drive This option is not available if either the Document Management or Storage and CD R W options are selected because by default file copies for those types of Destination Applications are already automatically saved in the folder for copies For that reason this option is not available for the default settings of One Touch Buttons 1 2 and 7 Those buttons are set as Transfer to Storage with the Destination Application type set as Storage and CD R W Folder Copy Options This section of the dialog box se
114. t laws The customer is solely responsible for complying with all such laws and regulations Table of Contents Welcome Wnats in ihe BOX e44cu bcs acenaee sitanewe pends Ocoee bee oo ewe ee Been eee eee eed 1 The Xerox DocuMate 632 Scanner 0 0 ee eee eens 2 WHat YOU NGG gue atesds ans neue oo 5 owe Gn od bee ERRE bee cd abe oases oe seen eee 3 DOCUMENIQUON ga cecu inet dnudecee obey baddnte ee eu eed eset ee oh hee eh bee eae eee 3 Installation Pelle YoU BOO nrc caveat ete ane ea ee ae eee ee eae ye ee 4 Step 1 Assemble the Scanner sxc heck endodee dead nw tee hoe bed ead ae red dan dors hadeaeanes 5 Step 2 Install the Software ju 6 oidia Barwa wack w Ak Ow Gre BAS a Ee aS a a ae we 7 Step 3 Connect the Power Supply 0 0 0 0c ee eee eee ees 12 Step 4 Connect the USB Cable and Turn on the Power 0 000 e eee eee tees 13 Additional Applications Available with Your Scanner naana 0c eee eee eee 16 View the User Guides 1 0 ee ee eee eee eens 18 Register Your Scanner and Check for Updates 0 0 cc ee ees 20 Scanning Load and Scan DocumentS 0 0 ee ee ee ee eee eee 22 Check the Scan Settings Before Scanning naana ce eee eee 24 Scan from the Flatbed Glass 0 0 ee eee ee eee eee ee 25 Scan from the One Touch Button Panel 20 0 0 ee ee eee eee 26 Using the One Touch Button Panel 0 0 0 0 cc eee eens 27 The Default One Touch Settings on Your Scanner
115. t part of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For recycling and disposal information contact your local authorities DocuMate 632 Scanner User s Guide 123 124 DocuMate 632 Scanner User s Guide A ADF cleaning 102 ADF pad assembly replace 105 Advanced Interface new profile 95 profile 95 Advanced Properties 100 advanced settings 52 Advanced TWAIN Interface 83 86 adjust settings 88 Apply button 32 Archive button 76 aspect ratio 54 AutoRotate image 54 B Basic TWAIN Interface 83 84 bit depth 116 Black amp White 50 87 blurred image 90 BMP 41 Brightness 50 90 100 Burn to CD 38 68 Destination Application 70 button options 46 button settings 33 C CD ROM drive 3 Color 50 87 color hue 91 options 91 Color Document 34 color filter 52 Comma Delimited 44 components 2 computer specifications 3 Configure Before Scan 62 87 Contrast 50 90 100 csv file format 44 D Destination Application 21 22 29 OCR 33 44 DocuMate 632 Scanner User s Guide Index text file format 43 Destination Selector 23 Device Settings 50 54 Document Format 29 Document Management 47 documentation 3 dots per inch 89 dpi 89 100 Duplex 52 duplex button 2 21 22 23 E eMail 47 eMail Properties 39 error codes 112 Excel Spreadsheet 44 F Fax and Print 47
116. te 632 Scanner User s Guide 115 Maintenance Xerox DocuMate 632 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size ADF Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power Cord Scanner Rating Power consumption USB Cable Safety and agency certifications Supported Operating Systems Scanner Drivers Bundled Software 116 DocuMate 632 Scanner User s Guide 600 dpi 24 bit color 8 bit grayscale 1 bit bitonal black amp white 8 5 x 14 0 216 mm x 356 mm 4 5 x 5 5 114 mm x 139 mm Automatic Document Feeder ADF and legal size flatbed Up to 40 pages per minute Up to 80 images per minute 200 dpi Black and White 80 sheets 20 Ibs paper 75 g m 16 28 lbs 0 002 0 006 60 105 g m Cold cathode fluorescent lamp USB 8 8 inches 225 mm 16 2 inches 411 mm 20 9 inches 531 mm 22 5 pounds 10 3 kg 50 104 F 10 35 C without condensation 40 70 35 C without condensation DC Jack 24Vdc 2 0A 48W 100 240Vac US 3P 10A 125V L 1800mm 3C 18AWG BLACK PH8B2EDJFOA 05B RoHS EUR CEE 2P G BASE 16A 250V L 1800mm 30 0 75mm BLACK PG8B9CIJGOA 05B RoHS UK BS PSB 3P 3A 250V L 1800mm 3C 0 75mm 2 BLACK PG8B9X3JG0A 05B RoHS 24Vdc 2A lt 40 Wa
117. the appropriate steps to open the TWAIN Interface for your scanner 82 DocuMate 632 Scanner User s Guide Scanning with the TWAIN Interface The Two TWAIN Interface Options Scan Type Auto Document Feeder Simplex Picture Type Color picture z Brightness Contrast Page size The Basic Interface has the settings for scanning typical documents Legal 8 5 x 14inches 216 x 356mm v AREE IS When scanning with TWAIN you have two interface options e Basic Interface Use the Basic Interface if you don t need to make many adjustments to the image before scanning You can adjust brightness contrast resolution page size and picture type You can also choose to scan from the ADF or Flatbed See Scanning from the TWAIN Basic Interface on page 84 e Advanced Interface Ihe Advanced Interface includes all the settings of the Basic Interface plus a wide range of more advanced settings such as color saturation gamma and hue See Scanning from the TWAIN Advanced Interface on page 86 Auto Document Feeder Simplex xj o EE Color Configurations Custom e Resolution 600 DPI 5 Brightness 0 E E Grayscale Configurations BQ Black amp White Configurations The Advanced Interface has all the scan settings of the Basic Interface plus a range of additional settings for more advanced image adjustment To switch
118. the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents By default the location of the archived documents is at C Documents and Settings lt your user name gt My Documents My One Touch Archive and then in a folder based on your selection for the Storage Layout For example if the file type is TIFF and you select Documents are put into DocuMate 632 Scanner User s Guide 55 Scanning 56 folders by type the default location of scanned archive documents is at C Documents and Settings lt your user name gt My Documents My One Touch Archive TIFF Documents lf you want to store your archived documents in some other location click the Browse button to specify the new location 4 Click OK or Apply Scanning to Multiple Folders When archiving documents with the Transfer to Storage option you can scan them to multiple folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple scan configurations with Transfer to Storage as the Destination Application and assign each scan configuration to one of the scanner buttons Setting up multiple folders for transfer to storage 1 a Select format TE Archive i E E EA Select destination aat Pa V ere e
119. the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or about editing PDF text Scan and Burn to a CD lf you have a CD burner attached to your computer you can scan directly from your Xerox DocuMate 632 scanner onto a CD This feature is available only on computers running Windows XP or Windows Vista 68 DocuMate 632 Scanner User s Guide Scanning To scan and burn to a CD 1 Puta blank CD into your computer s CD Drive Open the One Touch Properties window Using the arrows choose a button to use for scanning and burning to a CD 4 Select Burn to CD as the Destination Application The Burn to CD Destination Application is only available if you have a CD burner attached to your computer but you do not need to have a CD in the burner to select the destination Multi Function Select format OG Custom wa Be A e Select destination a EMF JPG POF z Microsoft WordPad TIFF TEXT Create single image files 7 Notepad Select configuration a J Color Photo for eMail 6x4 Acrobat Reader 8 0 a Quality US Letter _ B US Letter Duplex 4 y h Transter to Storage 5 E US Legal Duplex al S Bun to CD ROM E E 44 Document Duplex 4 i Quality 44 Document Duplex 4 y Microsoft Paint Quality 44 Document a a 5 Choose a Page Format and a Scan Configuration 6 Click OK The One Touch Properties window closes
120. ting and other text processing NOTE OCR scanning is also for spreadsheets so you can work in Microsoft Excel or other spreadsheet application with the figures and text from the original spreadsheets NOTE Please Refer to the One Touch OmniPage Mini Guide on Disc 1 that you received with your scanner for detailed instructions on configuring and scanning with the advanced OCR Options DocuMate 632 Scanner User s Guide Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF SPDF and Normal PDF nPDF are special forms of an Adobe PDF file sPDF converts scanned text into the PDF format with text search and OCR capabilities nPDF has those same features plus you can edit the text in an nPDF image if you have a PDF editing program The two PDF formats can also produce images with different image quality so you may want to experiment with them to determine which is better for your scanned documents sPDF and nPDF are only available as page format options if you have the One Touch OmniPage Module or the OmniPage Pro software installed on your computer To scan with sPDF or nPDF Open the One Touch Properties window 2 Using the arrows choose a One Touch button to use for the SPDF or nPDF scanning 3 Select a Destination Application that uses a text format as the page format 4 Right click on the text format icon Py FA nPI Simple Text Rich Text Format Word Document Comma Delimited
121. tion Errors Click Continue to attempt to use this driver Do not show this dialog for this driver again 1 Please disregard this message and click Continue The ISIS drivers were installed correctly during the installation of your scanner The Scanner Selection dialog box will then appear 2 Select Xerox DocuMate 632 from the list of scanners and click OK Your scanner is then ready to work with the ISIS driver DocuMate 632 Scanner User s Guide 101 Maintenance Maintenance This section contains information on maintenance troubleshooting uninstalling scanner specifications and spare parts Cleaning the Scanner Regular maintenance of your scanner can help to ensure continual optimal performance Cleaning the ADF You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time 1 Weta soft cloth with some isopropyl alcohol rubbing alcohol 2 Press the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface NOTE Please be careful when cleaning the roller The roller is designed to rotate in one direction only As you re cleaning the roller make sure it rotates easily and continue rotating it in that direction while wiping it clean Do NOT force the roller to rotate in the opposite direction Forcin
122. tions orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interference in
123. ts the location for copies of your scanned documents and how you want to group them Click the Browse button and find the folder for the copies Select the grouping option for the documents The Group by button option groups the documents under the name of the One Touch button For example if the button is named Printer the documents are grouped under the name Printer Group by type arranges the scanned documents by the type of file such as doc or jpg If you also want to group them by date you can choose the week and month options 5 Click OK to save the options for the selected button DocuMate 632 Scanner User s Guide Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings Multi Function Options m Od PDF Select format y IE B A Select destination a Transfer to Storage BMP TIFF JPG PDF sPDF Bum to CD ROM E Select configuration The Scan Configurations Quality US Legal Duplex Sharepoint Quality US Letter Quality 44 Document Duplex The Lock Icon Quality 44 Document Configure Before Scan Quality US Letter Duplex Quality US Legal a Sue Step Click New to create a new Scan Configuration Refresh Properties New Copy Edit Delete Cancel Note the lock icon on the preset conf
124. tts 185 cm 28AWG with core ROHS compliant UL C UL FCC Class B WEEE RoHS ENERGY STAR Microsoft Windows 2000 Service Pack 4 32 bit XP Service Pack 2 or 3 32 bit or 64 bit Vista with or without Service Pack 1 TWAIN WIA ISIS Nuance OmniPage Pro EMC Captiva QuickScan Kofax Virtual ReScan VRS Maintenance Xerox DocuMate 632 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Paper Input Tray 9 0107 000 ADF Pad 57 0109 000 Roller Assembly 57 0114 000 AC Power Cord 35 0103 000 Power Supply 37 0076 000 Buttons Label 09 0631 000 DocuMate 632 Scanner User s Guide 117 Maintenance 118 DocuMate 632 Scanner User s Guide Appendix A Notices It s Illegal in the USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 DocuMate 632 Scanner User s Guide Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA
125. ure the scanning See Scanning with the TWAIN Interface on page 81 WIA The Windows Image Acquisition Interface WIA opens for you to configure the scanning available on Windows XP or Windows Vista only See Scanning with the WIA Interface on page 97 5 Click OK or Apply on the One Touch Properties window DocuMate 632 Scanner User s Guide Scanning To Scan Using Configure Before Scan 1 Put the documents in the scanner s ADF tray or on the flatbed glass 2 Click on the button you set to use the Configure Before Scan option In the example shown on the previous page the scanning option 9 has been set to use Configure Before Scan 3 The Basic TWAIN interface will open Resolution DPI 200 me Page size Legal 8 5 x 14 inches 216 x 356mm Advanced Interface Preview Scan 4 Choose the Scan Type in the upper left corner of the screen Auto Document Feeder choose this option to scan a stack of pages in the ADF Scan Reflective Using choose this option to scan a single page on the flatbed Choose the Picture Type of Black amp White Grayscale or Color Click on the Scan button in the TWAIN interface Your documents will be scanned and sent to the Destination Application specified in the One Touch 4 0 Properties In the example shown on the previous page the Destination Application is Microsoft Paint Please see Scanning with t
126. w click the Browse button Storage Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer options rm Documents dropped on this link will be transferred to eg storage devices i e file system or CD Burner a Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type a Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users Public Documents Storage location C Users Public Documents Browse Documents transferred to the Burn to CD link are waiting to be written to CD oK Cancel The Browse For Folder window opens 3 Select a storage location on the mapped drive or server for the scanned documents Servers and mapped drives are represented by an icon that indicates its network connection Select location for storing documents MY Desktop BE vistault Public JE Computer Select a mapped drive or EF Network server as indicated by the icon Folder 78 DocuMate 632 Scanner User s Guide Scanning 4 Click OK Now when you scan using Transfer to Storage a
127. x scanning e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned item For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or GrayScale Mode The original with a red The scanned item with the watermark over black text red filtered out Markie laimama nae ABC bec disributes ond seats predact aoddwice _ K id H mh Fi pai _ co Aelen iwigi CEM MOC end dibris cepa ET ali rae ee ne VE AD serail ar i selinn As ol June 1359 ABC it empigyad gwer zl wel tained marketine cag d Parkebng ailes ent sappari pirtanrel i TE ji DF ha d Ta bee a EPC hii piigid an o bate eiis sbam np A AE PERJA an some mja Poe catoran atari morager Toresa be OEMUODM pusla rear Thess occeunl arn sanpenble kortere Taigis eum HTH Pega a ere ep reid far oie ote p peine ihe og PH ng RIH Fi i min im ir 9 gSa dirs Ti pebthendin gua oak mele cure ct dana dpa ani if ph ve wn Fe Bg as iia cl dee rt amir of deriloamen and visura tha k acf ach sudbini a Pedi h pe party im ra a aienea Eud H prpiry maniomd Ou aS He to mhes ord muna Complete cust cman oko selec Tankis oonpleky apoio res aatichiel om 8 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Advanced Setting
128. y E BMP TIFF JPG PDF sPDF create singie mage files Bum to CD ROM E Select configuration a Quality US Legal Duplex Sharepoint Quality US Letter Using Microsoft Windows create the folders that you want to use for storing scanned items Note that you can also create the folders later while creating the new scan configurations Open the One Touch Properties window Select Transfer to Storage as the Destination Application Click the New button Multi Function Options Select Transfer to Storage Quality 44 Document Duplex Quality A4 Document W Configure Before Scan E Quality US Letter Duplex Click the New button Refresh Properties New Copy Edit Delete ok _ Cancel The Scan Configuration Properties dialog box opens 5 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want DocuMate 632 Scanner User s Guide Scanning 6 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Storage for Business Receipts 7 Click the Storage Options tab Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Wsers Public Documents 8 Click the Browse

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