Avaya 4630 4630SW IP Telephone Quick Reference
Contents
1. Application Tabs Touch the appropriate tab at the bottom of any screen to display your Speed Dial buttons Call Log Phone Directory Voice Mail or a Web Internet Intranet Access screen Top Line Buttons 2 I Prohibits access to the web your phone server and personal Speed Dial Call Log and Directory information in your absence M Use to set up amp update the screen s appearance and options like brightness call logging data backup etc See Options below When working on application screens Phone Speed Dial Call Log Web the Softkey buttons at the bottom of the display screen indicate actions you can take Examples are Save Saves any changes made to screen data Edit Delete Displays a screen to change or remove a speed dial button label or group Clear Removes a name or number from the Keyboard Entry screen Available enabled softkeys appear highlighted and three dimensional this means the softkey can be used in working with the data the screen currently displays Unavailable disabled softkeys appear grayed out Disabled softkeys are not highlighted nor are they three dimensional If you attempt to select a disabled softkey you might hear a warning error beep Disabled characteristics may also apply to any optional Application tabs at the bottom of the display screen Phone Buttons These buttons appear on the base of your phone Headset Changes audio contro2. application tab Use the Arrow buttons on the right to move through the log Web Access Accessing the Web Select the Web application tab Use the Home Back Forward Reload and Stop buttons on the right of the screen as you would with any web page Directory Searching Select the Directory application tab Type a full or partial name and select Search To correct an entry press Clear or Backspace and re type Use the Arrow buttons on the right to scroll through the search results list To perform another search select Back Calling Touch an entry then touch Call Adding an Entry toa Speed Dial Button Select the desired entry and touch the AddtoSD button Edit the Name and or Number if needed and touch Save Then select a Group Calling Dial a phone number designated as a link on a web page by selecting that link Calling Touch an entry then touch Call Adding an Entry to a Speed Dial Button Use the procedure shown under Call Log Removing a Call Log Entry Select the entry then Delete Options Accessing Select at the top of any screen Touchscreen Options Screen idle display timeout duration keyboard entry screen layout button click feedback screen calibration and screen cleaning Call Log Options Call logging on off archive call log verify archive status verify IP server address and access FTP File Transfer Protocol setup screen Phone Application Options Add edit dial
3. ing personalize ring pattern redial option setup setting the Phone screen to display when you make or receive a call and call timer setting Directory Option Set up a User ID amp Password to protect directory access Speed Dial Options Alphabetize buttons automatically and automatic backup of speed dial information Backup Restore Options Automatic backup of your options settings and Speed Dial buttons groups restore data following phone failure replacement verify whether a backup has occurred Server User ID PW setup and other FTP File Transfer Protocol setups Network Audio Quality Troubleshoot poor audio quality problems with your System Administrator Stock Ticker Set up and activate a Stock Ticker to run across the top of your screen 16 300005 Issue 2 0 December 2003
4. l from the handset or speaker to the headset and vice versa Mute Stops the other party on a call from hearing you Speaker Activates deactivates the speakerphone for hands free dialing talking Volume Up Down Adjusts the speaker ringer headset or handset volume Managing Calls using Line Feature Buttons With the Phone screen displayed select the Line Feature button above a desired call related activity such as Redial Transfer Conference Drop or Hold When there are more call management features than can fit on one screen select the More button to display additional Line Feature buttons Speed Dial Calling Touch the Group with which the person you want to call is associated then touch the Speed Dial button for that person Adding an Entry Select a Group select an unassigned button type the name amp number then select Save Changing an Entry Touch Edit Delete select the associated group and button then make your change and touch Save Deleting an Entry Touch Edit Delete select the associated group and button then touch Clear twice once each for the number amp name Touch Save Voice Mail Accessing Select the Voice Mail application tab Verify the Server Mailbox and Playback are correct Select the Password field enter your voice mail password and touch Done to display the Inbox See Chapter 6 in the User Guide for more information Call Log Viewing Select the Call Log
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