Table of Contents: Keynote
Contents
1. 7 Click Play tae Presenter Layout New Play View Slides YOU WILL SEE THIS YOUR AUDIENCE WILL SEE THIS Students Served District 62 Schools Ta SENT wddle Schools include O 11 Schools Gi e Elementary O 2 middle O 1 K 28 Year round 10 29 40 PM 010K 010K 010 O Over 4 600 students NOTE Press the esc key on the keyboard to leave presentation mode Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 22 Additional Keynote Resources lf you wish to learn some of Keynote s more advanced features there is no substitute for spending time working with Keynote and trying out its features on your own However if you need to consult another source to help you solve a problem or learn the function of a specific tool there are several free resources available to you in Keynote and online 1 Use Keynote Help In Keynote pull down the Help menu and select Keynote Help ote pal down the Help men SE creer 2 Keynote has a 18 7 page manual User Guide available In Keynote pull down the Help menu and select Keynote User Guide This will open a PDF file of the guide 3 Apple has an extensive Keynote Support website that lists support topics provides additional documentation offers tips and even allows you to have online discussions with other Keynote users in the iWork Community Discussions section Visit the site at www apple com support keynote Finally be2. extra time in your presentation for questions and watch out for nerves this could mean that you talk faster on the day In the actual presentation you could take in a clock or take off your wrist watch and put it on the podium This way you can see how the timings can develop 3 Take a leaf out of Winston Churchill s book memorize your script He is widely attributed as being one of the great speakers It took him six weeks to prepare his Maiden Speech in the House of Commons and he learnt it word perfect 4 Video or tape record yourself A very simple trick that could help you with your perform ance is to video or tape record yourself This will give you some immediate feedback and will enable you to fine tune your performance Presentation Skills 3 The Rule of Three This is one of the oldest of all the presentation techniques Known about since the time of Aristotle People tend to remember lists of three things Structure your presentation around threes and it will become more memorable The Rule of Three We remember three things The rule of three is one of the oldest in the book Aristotle wrote about it in his book Rhetoric Put simply it is that people tend to easily remember three things Remember as a kid when your mum sent you down to the shop to buy a number of things But when you got to the shop all you could remember were three things This is the rule of three Odds are that people will only rem
3. Click the delete key on your keyboard Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 15 Set Transitions Between Slides 1 Select a slide in the Slide Navigator The transition you select will be from this slide to the next slide 2 Click the Inspector ey and select the Inspector Slide Inspector 3 Click the Transition tab and select a transition effect ae 1 E ar under the Effect pop up menu F Ci fer re 4 You may select other Slide Transition e d attributes in the Slide Inspector such as fis Direction and Duration of the transition Does aici ions mmuni 5 Select another slide and repeat steps 2 4 NOTE T Phertets gt 2 7 r 3 s r Usviers i es abe races mo 1 82 F COQ i Agowararce You may press the shift key while clicking multiple slide icons to select several slides at once You may then select a transition and it will be applied to all selected slides at the same time Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 16 Set Slide Builds NOTE A build is Keynote s term for both the order and animation that objects on an individual slide appear during a presentation For example experienced presenters will only reveal one bullet point of text at a time as they speak to an audience Builds are not required for every object on a slide only on those specific objects that you wish to
4. Preferences When Presemting Click the Slideshow button Click the Present on secondary display giren P button 2 ee R Present or econdary display Click Open Display Preferences lt _ Pw Notice that the Display Preferences of System Preferences opens When an LCD projector is connected to a Mac 2 Displays windows are shown One window represents your computer screen the other represents the projector screen The projector screen will display the model name of the projector i e VPL CX21 Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 21 4 Normally a projector and a computer s display en Color LCD are mirrored so they both show the same m image In this case click the Arrangement tab Oispiay Arrangement Cote and uncheck Mirror Displays Mr imanan pajre mdp anna arg NOTE Miror Display Notice that your mouse now spans the 2 displays as though they are one continuous display 5 Close the System Preferences window i Si GE Presenter Display Preferences 6 In the Keynote Preferences window 7s g z click Presenter Display Carers Ruler aeshow Presenter Dalay Alvermate Display 7 Use alternate display to view presenter information F Current Slide Select the items you wish to see analy nei while presenting ee WF Timer lime remaning 0000 i psed tme me wf Ready to Adwance indicator You may also choose to Edit Presenter Layout
5. 10 Adda TADS eera E EEE EE EE A E E EEES 11 Adad a Nari eaa i A E AA 12 Add Additional O bjectsS sessesesescesesceseccececcoeoecoccececcecescececoeoecceceseececeeoeo 13 Chanceah ODICCES COO riren ai A E 13 Precisely Match a Color with the Colors Tool ccccccccccccccccccccccccccceccccecccs 14 PUG aN W T BOK arees NTE E A 14 Reorder SUOS eorne EEE EE E EEE E 15 Delete a es Ude en E EAE E EEEE errr 15 Set Transitions Between SlidesS sesseseseeceseccecescececcecececcececcececcecesoesecoeoeo 16 set Ude BUNS eie E EE E E 17 Play Your Keynote Presentation s esecsesessecescececoscecescecesoececoecececcececceseeoe 19 Export your Keynote file to QuickTiMe esseseseccecoccecescecesoecesecceseecececoeceee 20 Export Your Keynote File to PowerPoint ssssssssssessssseseseecececeseseecececeeesese 20 Export your Keynote File to PDF sseseseesesescecesoececcececoececoecececcecesoececeeoeo 21 Dual Display Presentation Mode sesessesesseseseececoscececcecesoececoecececcececceseeoe 21 Dual Display Presentation Mode sesessesescecescececoccecescececoececoecececcececceseeoe 21 Additional Keynote ReSOuUrCeS sesessecesoececoececeecececoececeececeecececcececcececoececeeseo 23 Using Keynote in Your Classroom Matt J Fuller March 2007 Introduction Keynote is a simple but powerful presentation application that allows teachers and students to create presentation visuals and self running kios
6. Display Preferesces 3 Connect your Mac to an LCD projector or TV monitor if necessary 4 Select Slide 1 in your ene Slide Navigator by clicking it once j gt E ta S New Pas Vow Themeit Wipers m 7 5 Press the Play button NOTE Press the esc key on the keyboard to leave presentation mode Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 19 Export your Keynote file to QuickTime e file plays as a presentation interactive or self playing users cannot edit presentation e transitions and builds look excellent e users cannot print presentation e plays on Mac or Windows QuickTime must be installed on Windows e can post on web 1 Pull down the File menu and select Export 2 Click QuickTime 3 Set the Playback Control for _ either Interactive Slideshow J0 moda gt a a a o PSHBOA or Self Playing Movie A Disoriet62info key Create a QuickTime movie that can be shared on GMerent kinds of computers I Macs Windows etc 4 Select a Format A ESE ea size for your Rape cal QuickTime movie Hee ayn ais aa Formats JDS ROM Movie Medium Click Next Ls Eae Video Sice 409 390 frames per second 12 5 Name the QuickTime movie and click Export 1004 Export Your Keynote File to PowerPoint e file plays as a presentation interactive or self playing e charts are converted to graphics and become uneditab
7. going to the opera to hear the band play out of time because they hadn t got round to rehearsing properly Yet in athe nvacter iadeaucis reheareal presentations and in speeches we see this happen on the audience ing all the time Rehearsing could make the difference between a good and an average presenta tion 1 Plan to rehearse your presentation out loud at least 4 times We suggest that you should rehearse at least four times and if you can get word perfect so much the better Know that you haven t got the time but we have seen so many presentations that have been let down due to a lack of rehearsal Make sure that one of your rehearsals is in front of a really scary audience family friends partners colleagues children They will tell you quite plainly where you are go ing wrong as well as providing you with the support that you need 2 Rehearse against the clock If you have to give a presentation in a short period of time then try to practice your pres entation against the clock This is particularly true with something like the five minute job presentation You can add in parts from the script or take them out to fit the time Allow page 12 extra time in your presentation for questions and watch out for nerves this could mean that you talk faster on the day In the actual presentation you could take in a clock or take off your wrist watch and put it on the podium This way you can see how the timings ca
8. listed below kepem Vets Adest Coon Fou Use this tool to select a font and its attributes such as Typeface and Size Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 7 Work with Text By default Keynote presents a Title slide design For this example we will use this layout 1 Double click a text field to add or edit text 2 To change text attributes such as alignment Click Inspector Click Text Inspector is ts tee e Speong Collectiors Samay Character ki an AES a O Ox oct Aecertty ned Geez Pro o n Chinewe Lereve Betere Par agract Siagie lt Clasuic Cereve CY D Op Fined Werth George Biter Par fue Gai Sars aim t Cal Sans Uira Boig Ops japanese s Korear Chrecester MT Letra Comme Marge Modern Coty Ott Ste emacs x sor Ceparani MT 3 o Geiom Typeface Regulsr Rac Bold Bold Rale Untitied T E amp al Yent Shapes Table Chart Commies School District 62 Double click to edit 2a 3 To change a sf font or font ik size Select the text you wish to change highlight it Click the Fonts tool Change the font and or size Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 8 Add a Slide with a Photo Layout 1 Click the New button 2 Select a Master slide layout from the Masters tool menu that includes a Photo 3 Click the Media tool and click the Photos tab Select a photo a
9. seen and fonts need to be clear and simple in order to be read when projected If the audience can t figure out what is being projected the visuals are of no use b Misuse of the Slide Master and Slide Layout leads to inconsistent appearance of slides during the presentation Audiences are looking for consistency during the presen tation in the look and basic layout of the slides This makes it easier to follow the pres entation Too often they are guessing as to what the next slide will look like and forced to search on every slide for the relevant ideas c Backgrounds should be clean and not distracting Audiences find backgrounds that contain numerous graphics symbols and text distract from the information that is sup posed to be central to the slide They also commented on how stark black on white slides are too bright and need some simple color and design to make them appealing 3 Overuse of PowerPoint s features Each version of PowerPoint seems to contain more and more features designed to make it easier to add flashy graphics animation and multimedia to presentations And too many presenters think that just because the feature is there they should be using it Audiences were clear that use of animation to entertain instead of inform or adding mul timedia audio or video segments to show off the presenters talents were unnecessary and certainly took away from the message being presented Millions of Dollars Wasted on Annoying A
10. stage This is the biggest mistake see speakers make They forget that PowerPoint is a tool designed to augment their presentation not be their presentation You are the presenter You are the fo cus Not your slides Not your props And not your handouts You are in the lead role and you need to retain that role No amount of razzle dazzle can overcome a weak presentation If you don t do your job PowerPoint can t save you It only makes a bad presentation worse Rule 2 Create a logical flow to your presentation Better yet tell a story See Cliff Atkinson s Beyond Bullet Points The absolute last thing you want to do is turn your presentation into a random assortment of bulleted lists which is what often happens when PowerPoint is involved There must be a flow Start with a good outlining program e g use OmniOutliner or just use the one built into Microsoft Word Tell them what you are going to tell them tell them then tell them what you told them If people understand where you are going to take them they can relax and enjoy the ride If they don t they will be distracted and frustrated Rule 3 Make your presentation readable constantly ask myself why is this so difficult Memorize this sentence If people can t read my slides from the back of the room my type is too small Now repeat it over and over again while you create your slides If people are squinting during your presentation trying to make ou
11. sure to check www d62 org technology and click Professional Development for additional guides on Keynote and other technology training materials for District 62 Keynote User Guide Keyboard Shortcuts iWork Tour Service and Support OOGA Keynote User Guide pdf 187 pages i Q ANA Apple Support Keynote Q i A c Http www apgle con iupport beymoit a Siore Phone Pod iTunes Mac Qekh Time Support l Mac OS X Adyani ed Semen rrr Woresah Ser fhe ate wa Dre uspore Tt eewemey Peehi A Servet iWork S an a Keynote Support m a Dex ermeetation Top Sepport Topics for Keynote Working with Slides and crparineg vade row Themes and Master Slides oun Teast and Objects i et pOul Darts K 1 wer DGL asd aord 4 edt tee shdes 044 dasoes retire tee r ws Pate die and Ch am Aahe 4 OUS AnG Mantes 1O eRe G gre Softmare Updates Playing Your Sideshow amp Learn how te eat up Levects ox Pritting and Exporting t taj Ty Vats don Did you know Additional Re Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 23
12. you look through the rubric first before working on your presen tation Use the rubric as a guide for helping you create an effective relevant and mean ingful presentation Currently the Vail schools are running the Keynote 08 version The links below give in formation on how to use the Keynote 09 version Please keep in mind that there may be some differences between the two versions For Basic Tutorials amp Support Information please check out http www apple com iwork keynote http www apple com support keynote Professional articles on presentation tips are also provided These articles were written for Powerpoint but the same principles apply to any presentation software These arti cles have valuable tips that will help improve the quality of your work If you are not familiar with Keynote at all it is highly recommended that you read through the Matt J Fuller Keynote For Your Classroom tutorial He does an effective job explaining the basics of Keynote and provides tips for making an effective presenta tion To find curriculum related video clips to use in your presentation go to httos Awww ideal azed gov You must register before you can access this website This service is free of charge to Arizona certified teachers Once you are successfully logged on click on Curriculum Resources and then Discovery Education Streaming to download videos When downloading movies Mac users should save them as Quick time
13. 4 In Presentations Less is More If you have four points to get across cut one out They won t remember it anyway In presentations less really is more No one ever complained of a presentation being too short Summarize what you learned from this article Use the back if you need more room to write page 14 Table of Contents Keynote Competency ReEquireMents c cccccceeeeeceeeeeeeeesaeeeeseeeeees 2 IRC VIOUS R DHC rusii e e 3 Keynote HESOUICES xi scesiccti se ee eee ede 4 Article 1 What Annoys Audiences About Presentations 5 Article 2 Five Rules For Better Presentations 05 8 Article 3 Presentation SKIIIS ccccccceesseeeeeseeeeeeeeeeeeaes 10 Keynote Tutorial by Matt Fuller cc cceeceeceeeeeeeeeeees 15 downloaded from http Awww d62 org technology techprofessionaldevelopment html page 1 Keynote Competency Requirements Participant s Name Title of Presentation Standard or Objective the Presentation Addresses Presentation Topic should be picked from the following Presentation topic must be approved by your site technology coordinator before starting Initials e Content Area Lesson e Professional Portfolio e Presentations for Faculty Meetings First Day of School Vail Pride Day Curriculum Night etc You must complete all of the following requirements Keynote Rubric completed self evaluation Summarize all three professional article
14. Audiences are looking for consistency during the presen tation in the look and basic layout of the slides This makes it easier to follow the pres entation Too often they are guessing as to what the next slide will look like and forced to search on every slide for the relevant ideas c Backgrounds should be clean and not distracting Audiences find backgrounds that contain numerous graphics symbols and text distract from the information that is sup posed to be central to the slide They also commented on how stark black on white slides are too bright and need some simple color and design to make them appealing 3 Overuse of PowerPoint s features Each version of PowerPoint seems to contain more and more features designed to make it easier to add flashy graphics animation and multimedia to presentations And too many presenters think that just because the feature is there they should be using it Audiences were clear that use of animation to entertain instead of inform or adding mul timedia audio or video segments to show off the presenters talents were unnecessary and certainly took away from the message being presented Millions of Dollars Wasted on Annoying Audiences Each Year The respondents to the survey were also asked how many presentations they see and how prevalent these annoying mistakes were Just over half of the respondents 54 see 100 or more presentations per year making them well qualified to identify how often these p
15. Inspector edit the attributes under the Series tab as necessary A Untied gt E ia is a xy al a Yre Therese Masters Te Chet Comment Dupa Tale Budget Sources M Budaet in millions of dollars o Sati as BO 25 a F wee g is Ana lt 5 10 _ Vaise Avs Format 5 Merlo Var EEFE meee o W wore p 2 280 i 3 Edit the data fo in the Aad Conran Pa Rome ws Commun fE Chart Data J a a E Editor by clicking a cell ans and typing REPIT Cx NOTE od Show Legere You may also paste data from Excel eres In the Chart Inspector edit the attributes under the Axis tab as necessary 4 Nore l Federal Pa Seperece Chan no TO BH OQ gt Cdt Cata ll Shaw Legend Chart STOI GAA Bas Few rma al Lap tween bers Ad Gap beoweren sets Vracdow rhireedie Using other features in the Inspector you may edit other attributes of the chart For example this is the same chart using a 3D chart type Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 12 Add Additional Objects 1 On any slide to add a shape click the Shapes tool and select a shape from the poop up menu Notice that the shape appears in the middle of the slide rs S er Oe tit Fr is from Local proj taxes O Dis b2 s GAV A w 3l pu h 109 px 2 Click on the shape anywhere and drag it to mo
16. Slides Change the ee Pai Change the Please refer to the next section for OOK OT a shade Master explanations about these often used tools layout of a slide Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 6 The Toolbar Advanced Tools tool the Inspector is a palette that allows you to change attributes of objects you select The Inspectors you will likely use most often are fea Stroie lrdpcni Araye Offus Bor Opuc ty Opetity easily access and add iTunes Audio iPhoto Photos and iMovie Movies A Pree Ub ary Sather stron Law Api n leweper ature a Last L Moths Ary P mac se ETTE v i 1 233 j epowre col aT Gripy Ge ia ug s Lewets CD so oscarsss me S Q ry fos see ike i Colecrom F amiy Typetace Sire AS fonts GA Sere Light f awa rar Ca Sane Utra Soti Light kaii Brierthy Used Leet ester MT Lotia Tete treji 10 Chireuw Cowdy Oid Stee tac 7 rete Capron wl Beal F Fieod Wet Catr Bod hax 13 fun Corrs te MI T aparecese Harten teei is Korear Hanane Daso pa Modern Harringtor y or He a i Wee Hewet a S a s Q Font Adjust Image With a photo selected you may adjust its settings You may recognize this tool from iPhoto iietiness Comiat and advanced color picking tool that allows you select colors using several methods Two methods discussed in this training will include the methods
17. Table of Contents Keynote Competency Requirements ccccceeeeceeeeeceseeeseeeeseeeeees 2 KEYNOIE AUDI C cerre erases sd dp eeesenictan anid geesatoienetee 3 Keynote Resources sci eidchins ioe Aereteledintie iets eid eee 4 Article 1 What Annoys Audiences About Presentations 5 Article 2 Five Rules For Better Presentations 0 8 Article 3 Presentation Skills ccccccececsseeeeeeeeeeeseeeeeeaes 10 Keynote Tutorial by Matt Fuller ce ceeeeeeeeeeeeeees 15 downloaded from http Awww d62 org technology techprofessionaldevelopment html page 1 Keynote Competency Requirements Participant s Name Title of Presentation Standard or Objective the Presentation Addresses Presentation Topic should be picked from the following Presentation topic must be approved by your site technology coordinator before starting Initials e Content Area Lesson e Professional Portfolio e Presentations for Faculty Meetings First Day of School Vail Pride Day Curriculum Night etc You must complete all of the following requirements Keynote Rubric completed self evaluation Summarize all three professional articles Your Completed Keynote presentation must contain all of the following Presentation should be in a theme appropriate for the intended audience A minimum of 8 slides at least 3 different layouts and at least one custom layout Slides will include clip art a
18. a bit of a drag and one that is easy to forget It is probably the most common mistake of all presentations that have seen You wouldn t dream of going to see a Shakespeare play at the RSC only to find that they hadn t properly learnt the script You wouldn t dream of going to the opera to hear the band play out of time because they hadn t got round to rehearsing properly Yet in athe nvacter iadeaucis reheareal presentations and in speeches we see this happen on the audience ing all the time Rehearsing could make the difference between a good and an average presenta tion 1 Plan to rehearse your presentation out loud at least 4 times We suggest that you should rehearse at least four times and if you can get word perfect so much the better Know that you haven t got the time but we have seen so many presentations that have been let down due to a lack of rehearsal Make sure that one of your rehearsals is in front of a really scary audience family friends partners colleagues children They will tell you quite plainly where you are go ing wrong as well as providing you with the support that you need 2 Rehearse against the clock If you have to give a presentation in a short period of time then try to practice your pres entation against the clock This is particularly true with something like the five minute job presentation You can add in parts from the script or take them out to fit the time Allow page 12
19. d detailed reports If you need to include a report in your presentation hand it out Don t force people to try to read a ledger printout on a slide It s maddening If you must show a re port use it as a picture and then use a call out to emphasize the part of the report you want people to focus on e Avoid title capitalization unless duh it s a title Sentence capitalization is much easier to read For example Sales are up 100 in the southeast region is easier than Sales Are Up 100 In The Southeast Region This is especially true when you have numerous bullet points Rule 4 Remember less is more Fancy slide transitions and fly ins get old quickly strongly recommend that you keep things simple A basic dissolve from one slide to another is sufficient Have all your bullets appear at once rather than one at a time Avoid sound effects they serve no other purpose than annoy ing the audience and distracting them from your presentation And finally cut down the number of slides You don t need a transcript of your speech with every point and sub point People are only going to remember the major points any way Rule 5 Distribute a handout For those who like to take notes they can take them right on the handout It also keeps people from getting frustrated when they can t write down what is on every slide Again you don t want people to get distracted and tune you out In my experience a handou
20. e content and ideas are presented in a unique and interesting way Information is organ ized in a clear logical way It is easy to an ticipate the type of material that might be on the next card Presentation has no misspellings or grammatical errors All sources are properly cited MLA or AMA format at the end of the pres entation giving credit to text photos graphics and videos that are the work of others All requirements are met Makes good use of font color graphics effects etc to en hance the presenta tion Presentation shows some originality and inventiveness The content and ideas are presented in an interesting way Most information is organized in a clear logical way One card or item of in formation seems out of place Presentation has 1 2 misspellings but no grammatical er rors All sources are cited at the end of the presentation giving credit to text pho tos graphics and videos that are the work of others page 3 One requirement was not completely met Makes use of font color graphics ef fects etc but occa sionally these de tract from the pres entation content Presentation shows an attempt at origi nality and inventive ness on 1 2 cards Some information is logically sequenced An occasional card or item of informa tion seems out of place Presentation has 1 2 grammatical errors but no misspellings It is eviden
21. e majority of features that are available This guide is written in the most concise manner possible Learning Styles Using Keynote is a cumulative skill activity This guide attempts to establish a sequence that builds upon basic skills and progresses to more advanced skills However everyone s learning Style is different Thus some users will prefer a very linear approach to learning this material the first time and then use the manual as a refresher thereafter Other users may wish to jump right in and begin working using this manual as a reference guide when they feel they need it Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 1 Plan 1 Plan your presentation content e Who is your audience e write an outline e write speaker notes e use a past presentation as a guide roa e at minimum plan it in your mind ae eS are 2 1 milli Venue esse S from locaj pro on EAV is li F n oe 155 billion 2 Gather content in digital form Keynote allows you to work with the following file types e jpg and png Internet graphics e digital photos usually jpg e scans jpg or tif e Photoshop files psd and others e PDFs pdf e word processor files to copy and paste e movies mov mpg m4v and others 3 Remember YOU are the presentation Keynote is the VISUAL AID Using Keynote in Your Classroom Matt J Fuller fuller
22. e and you need to retain that role No amount of razzle dazzle can overcome a weak presentation If you don t do your job PowerPoint can t save you It only makes a bad presentation worse Rule 2 Create a logical flow to your presentation Better yet tell a story See Cliff Atkinson s Beyond Bullet Points The absolute last thing you want to do is turn your presentation into a random assortment of bulleted lists which is what often happens when PowerPoint is involved There must be a flow Start with a good outlining program e g use OmniOutliner or just use the one built into Microsoft Word Tell them what you are going to tell them tell them then tell them what you told them If people understand where you are going to take them they can relax and enjoy the ride If they don t they will be distracted and frustrated Rule 3 Make your presentation readable constantly ask myself why is this so difficult Memorize this sentence If people can t read my slides from the back of the room my type is too small Now repeat it over and over again while you create your slides If people are squinting during your presentation trying to make out what s on the slide you have lost your audience In my experience you must use at least 30 point type Obviously it depends on the size of the room the size of the screen etc This is pre cisely why you can t afford to leave this to chance You must test your slides and ma
23. ember three things from your presentation What will they be 1 The audience are likely to remember only three things from your presentation plan in advance what these will be Believe it or not the chances are people will only remember three things from your presentation So before you start writing your presentation plan what your three key messages will be Once you have these messages structure the main part of your page 13 presentation around these three key themes and look at how they could be better illus trated 2 There are three parts to your presentation The beginning the middle and the end Start to plan out what you will do in these three parts The beginning is ideal for an attention grabber or for an ice breaker The end is great to wrap things up or to end with a grand finale 3 Use lists of three wherever you can in your presentation Lists of three have been used from early times up to the present day They are particu larly used by politicians and advertisers who know the value of using the rule of three to sell their ideas Veni Vidi Vici I came saw conquered Julius Caesar Friends Romans Countrymen lend me your ears William Shakespeare Our priorities are Education Education Education Tony Blair A Mars a day helps you to work rest and play Advertising slogan Stop look and listen Public safety announcement A classic example of the rule of three was Winston Churchill s famou
24. en t done so already you might want to start with my list of PowerPoint resources Summarize what you learned from this article Use the back of this page if you need more room to write page 9 Article 3 Presentation Skills Source hittp www presentationhelper co uk Essential presentation skills 1 using 20visuals htm Presentation Skills Use Visual Aids One of the most powerful things that you can do to your presentation is to add in visual aids Research shows that if you use visual aids you are twice as likely to achieve your objectives Ditch the bullet points use pictures instead Use visual aids in your next presentation Why should you use visual aids 1 How we take in information during a presentation Professor Albert Mehrabian did a lot of research into how we take in information during a presentation He concluded that 55 of the information we take in is visual and only 7 is text There are some important conclusions that we can take in from this information Presentation Helper Vocal 38 1 Use visuals pictures graphs tables props whenever you can 2 In a speech you are only using 38 of the communication medium 3 Ditch the bullet points page 10 2 Making the presentation memorable Message retention after 3 days 50 Bullet Visual Points Slides In a Study at the Wharton Research Centre they showed that using visual slides had a dramatic effect on message retention The effect o
25. f using visuals is truly staggering The old adage that a picture is worth a thousand words is as true today as it has al ways been 3 Achieving your objectives If said that could double your chances of achieving your objectives in a presentation with just one piece of advice you would probably be very skeptical And yet if you use visual images that is just what happens chance of achieving objectives Bullet Visual Points Slides page 11 This study by Decker Communications showed that by using visuals in your presenta tion you could expect roughly to double the chance of achieving your objectives And if you are trying to make a sales presentation or a job interview presentation this piece of advice could have a major impact on your bank balance Presentation Skills 2 Rehearsal We see no end of people who spend hours pouring over their bullet points but fail to re hearse properly for the presentation The old adage is as true now as it has always been If you fail to prepare you are prepared to fail Rehearse your presentation and it will get better Sorry to sound like a bit of an old nag It s obvious rehearsing isn t it But it s also a bit of a drag and one that is easy to forget It is probably the most common mistake of all presentations that have seen You wouldn t dream of going to see a Shakespeare play at the RSC only to find that they hadn t properly learnt the script You wouldn t dream of
26. he Keynote icon M a located in the iWork folder in the ey Movies Y raes Applications folder on the Macintosh HD fy Music 7 Presentation Setup 1 Select a Slide Size lf working on a small screen select 800 x 600 On larger screens select 1024 x 768 Unmtitied A Choose a theme for your presentation WATERMARK WAY RCOLOR Slide Size 800 x 600 4 Open an Dusting File 2 Click a Theme to select it and click Choose Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 5 User Interface The Keynote interface has three sections Locate the sections shown below You will notice that in Keynote you will seldom if ever pull down menus from the menu bar across the top of the screen All basic Keynote functions are accessible using the Toolbar 1 Toolbar Contains all of Keynote s tools Double click to edit Double click to edit 2 Slide Navigator Sort and order slides 3 Slide Canvas Design slides The Toolbar Basic Tools Notice the functions that are available on the toolbar Play the Add design elements Change the layering presentation including Text After selecting multiple of multiple objects boxes Shapes objects Group or i e place one Tables or Charts Ungroup them photo on top of another RFA A Untitled s HH Em er Mar Text Shapes Table Chart Comment Inspector Media Adjust Colors Fonts New Play View emes Magers
27. ide range but most common were three areas 1 Delivery of PowerPoint Presentations Many audience members wrote to comment on how the delivery of the PowerPoint presentation was a big problem The areas of greatest concern were a The use of PowerPoint when another communication method would have been better Too many times it seems that PowerPoint is the default communication method and people have forgotten that a simple memo or one on one conversation would be much better b The presenter is not familiar with how to deliver the presentation using the equip ment Comments cited the lack of knowledge of many presenters on how to smoothly start a presentation and keep the flow going during the presentation when using Pow erPoint c The presenter is not prepared to add to what the slides say This seems to be caused by the presenter not knowing the topic well enough or the mistaken use of PowerPoint as a teleprompter where the speech is read to the audience echoing the top annoyance in the ranking page 5 2 Poor Slide Design Even when the presenter is prepared and knowledgeable poor design of the slides Causes confusion among audience members They focused on these areas as the ones of most concern a Poor selection of colors and fonts make the slides hard to see While a computer has the ability to produce millions of colors and hundreds of fonts not all of them should be used together Colors must have enough contrast to be
28. is letter has presentations This letter has no serifs It is 2 Size fonts according to your presenting environment Font TrebuchetMS e 36 or more for title This text is at 96pt e no less than 24 for body text This text is at 72pt This text is at 60pt This text is at 48pt This text is at 36pt This text is at 28pt i t 24pt This text ts at t4pt This tenet ts at 12pt This tant x at 10 3 DO NOT USE ALL CAPS do not underline DO NOT USE ALL CAPS e all caps reduces readability BECAUSE IT IS e underlining is for URLs web addresses DIFFICULT TO READ ALSO DO NOT UNDERLINE UNDERLINING IS FOR WEB ADDRESSES 4 Consider color carefully e When color values are similar colors vibrate e Contrast and readability are most important 5 Less is more Don t let your AAE message get lost Don t let your message get lost in clutter in the clutter of ME 3E extraneous points Graphics and ideas are only a er good idea if they add something to your point Packing your slide with text makes it difficult to determine your main idea Less is more Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 4 Keynote Basics Launch Keynote NOTE NEV ITOLe Keynote is part of Apple s iWork suite of applications e To open Keynote click the Keynote icon in the ey kee if present lt _ or x Applications v P Work 06 e Double click t
29. k type displays Pre designed templates are built in to Keynote to make presentation design quick and easy One of the reasons Keynote is easy to use is because it uses similar sets of tools as Pages and the iLife applications iWeb iMovie iPhoto iDVD and GarageBand Knowledge of any of these Apple applications will help you become better familiar with the others Thus working with Keynote will directly benefit your abilities in continuing to integrate technology into your lesson planning and delivery Sequence Before beginning this or any type of multimedia presentation it is important to plan your presentation The first section in this guide presents a simple three step checklist for planning When creating presentation visuals using any presentation application it is important to remember that a visual s function is to SUPPORT a presentation not take the place of it This guide introduces presentation tips that are useful for both teachers and students to learn before beginning a presentation Next a brief lesson in font selection is offered This section will discuss some basic ideas in visual literacy and conventions to help presenters effectively convey their message The remainder and majority of this guide will teach you the basics of Keynote to create a linear multimedia presentation The purpose of this guide is to get you started using Keynote This guide will NOT teach every feature of Keynote Most users will not need th
30. ke certain they are readable In Really Bad PowerPoint And How to Avoid It Seth Godin also sets forth five PowerPoint rules In the first one he says No more than six words on a slide EVER think this is too ex treme but you get the idea The more words you use the less readable they become have made some really effective presentations with no more than a word or two per slide It can be done page 8 Here are some other things to remember regarding text e Avoid paragraphs or long blocks of text If you really really must use a paragraph then whittle it down to the bare essentials Use an excerpt a couple of sentences Emphasize the impor tant words Put the text block by itself on a single slide e Use appropriate fonts recommend a sans serif font for titles e g Arial Verdana Helvetica etc and a serif font for bullets or body text e g Times New Roman Garamond Goudy Pala tino etc Most books are typeset this way because it make them more readable The serifs help you recognize the characters and thus the words faster It makes the text more readable It s also customary to use san serif fonts for chart labels e Avoid detailed reports If you need to include a report in your presentation hand it out Don t force people to try to read a ledger printout on a slide It s maddening If you must show a re port use it as a picture and then use a call out to emphasize the part of the report
31. ld elements in the HY ETTR Build Order drawer by clicking and dragging 3 Bullet Demen in each element to a different position in the list uilet Year w To add more builds select the next element on the slide for which you wish to set a build Repeat steps 2 6 until all objects you wish have builds 0090 Play the slide to test it by clicking the Play button oe Slides Press the esc key on the keyboard to leave presentation mode Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 18 Play Your Keynote Presentation Use Keynote to display your presentation on a Mac To present toa a ESE te tdt insert ste group connect your Mac to an LCD projector or TV monitor About Keynote 1 Pull down the Keynote menu and select Preferences Ee N EEN Services gt Hide Keynote SH Hide Others Vth Show All Quit Keynote xQ 2 Click the Slideshow button and select e Sadeshow Preferences Scale slides up to fit display box ures Ceneral Butlers Sideshow Presenter Capita 7 When Presenti Scale slides wp to fit display Close the Slideshow Preferences window ali xi presemation after last slide v Reduce Cube tranations to avoid clipping v Reduce Flip transitions to avoid clipping _ Allow Expos Dashboard and others to use screen Show pointer onty on slides with hyperlinks or movies Show pointer when the mouse moves A rerent on prmary dupiy Prevent on secondary display Open
32. le e users can print presentation e some graphics lose quality e viewer can edit most elements of presentation e transitions are retained but not with exact matches e can share with users on Mac or Windows who have PowerPoint 1 Pull down the File menu and select Export 2 Select PowerPoint a PowerPoint Click Next 3 Type a name for your PowerPoint file and click Export Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 20 Export your Keynote File to PDF can share with users on Mac or Windows e no transitions are retained users can print document e only users with PDF editors can edit e g Adobe Acrobat screen and print quality are excellent N 3 can post on web Pull down the File menu and select Export Select PDF iQ PDF Click Next Type a name for your PDF file and click Export Dual Display Presentation Mode NOTES Connect an LCD projector to your Mac z Pull down the Keynote menu and select This feature allows a speaker s computer to display a complete slide and speaker notes while the projected image displays a slide build by build Thus the speaker has all information while the audience only sees the presentation This feature is optional Keynote also works in the conventional mode where the computer s screen mirrors the projector screen TEST AND UNDERSTAND THIS FEATURE BEFORE YOU USE IT WITH AN AUDIENCE
33. m d62 org Page 2 Presentation Tips Presentation Tips Adapted from Using Keynote Ethan Becker Senior Coach Speech Improvement Company Boston MA www speechimprovement com Synchronization 1 Synchronization with e Be in synch i four visua aids Be IN SYNCH with your visual aids ae e They don t see i until you say it t They don t see it until you say it Content Don t put it all on the slide Don t py ont put it all on your slide 2 Intro set up show it Example I m going to show a graph of math test score results Look at the green bar in the center which represents our progress over four years Highlight an area of a graph Example For text with bullet points introduce idea first then make it appear e e ee 3 Summarize with action Successfully Summarize Only summarize the most important points 2 5 ecg Summarize Only 2 ues Important Points nd wi i i a with an action Statement Action statement What should they do Consider this information when you make your decision Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 3 Fonts in Presentations Adapted from Presentations Magazine February 2004 FO nts Top 10 Font Rules for Electronic Slides in Presentations Julie Hill Managing Editor of Presentations 1 Sans serif fonts are generally easier to read in Th
34. movies page 4 Article 1 What Annoys Audiences About PowerPoint Presentations By Dave Paradi MBA co author of Guide to PowerPoint Source http Awww thinkoutsidetheslide com pptresults2005 htm When you prepare to deliver your next PowerPoint presentation your audience should be first on your list of considerations Unfortunately too many presenters annoy their audiences An online survey of 688 people who regularly see PowerPoint presentations revealed the following top annoyances item and what percentage of the respondents cited that item as one of their top three annoyances The speaker read the slides to us 62 0 Text so small couldn t read it 46 9 Slides hard to see because of color choice 42 6 Full sentences instead of bullet points 39 1 Moving flying text or graphics 24 8 Overly complex diagrams or charts 22 2 The top four annoying mistakes are the same as a similar survey done in 2003 sug gesting that presenters are not getting much better at presenting clear information in an appealing manner The survey also asked for written comments in addition to the ranking and 415 people wrote in with additional ideas The comments covered a wide range but most common were three areas 1 Delivery of PowerPoint Presentations Many audience members wrote to comment on how the delivery of the PowerPoint presentation was a big problem The areas of greatest concern were a The use of PowerPoint when another communicati
35. n develop 3 Take a leaf out of Winston Churchill s book memorize your script He is widely attributed as being one of the great speakers It took him six weeks to prepare his Maiden Speech in the House of Commons and he learnt it word perfect 4 Video or tape record yourself A very simple trick that could help you with your perform ance is to video or tape record yourself This will give you some immediate feedback and will enable you to fine tune your performance Presentation Skills 3 The Rule of Three This is one of the oldest of all the presentation techniques Known about since the time of Aristotle People tend to remember lists of three things Structure your presentation around threes and it will become more memorable The Rule of Three We remember three things The rule of three is one of the oldest in the book Aristotle wrote about it in his book Rhetoric Put simply it is that people tend to easily remember three things Remember as a kid when your mum sent you down to the shop to buy a number of things But when you got to the shop all you could remember were three things This is the rule of three Odds are that people will only remember three things from your presentation What will they be 1 The audience are likely to remember only three things from your presentation plan in advance what these will be Believe it or not the chances are people will only remember three things from your presen
36. nd drag it into the photo area Notice that it shows up behind the Slide layout this is called a mask You may still resize the photo using the resize handles Notice that resized graphics in Keynote do not distort E You may also drag an image file on 3 the Desktop or in a folder into ns Keynote Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 9 Add an Image to a Slide eon Unt You may add an image to any slide amp B Go TE Sal not just slides with a Photo layout C ous Tithe amp Subate r 1 Click the New button 2 Select a new Master slide layout from the Masters tool menu Titis amp hista 2C 3 Locate a photo or other image on your computer either using the Media tool or stored anywhere on the Macintosh HD such as the Desktop Drag the file into Keynote District 62 Schools Oo Middle Schools include Algonquin and Chippewa O Elementary Schools include Central Cumberland Forest North Orchard Place Plainfield South and Terrace O Year Round School ts troquots Community School Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 10 Add a Table 1 Create a new slide or select an existing slide Select a Master slide with space for a table such as Title Top 2 Click the Table tool Notice that the Table Inspector opens automatically Untied ou Tebi Owt Commen ONBUA AAt C
37. nd photos O Presentation will include a brief video clip downloaded from United Streaming or ob tained from some other source O Each slide will have a transition that maintains a consistent flow in the presentation Atleast three slides must be animated in a way that enhances the information being presented Slides will include at least one external hyperlink At least one slide will have a chart that was built using Keynote You have adequately met all requirements for creating a Keynote presentation CLIP Tester Signature We are looking for Model Product presentations If you feel your presentation would be useful to other teachers in Vail please consider sharing your presentation by uploading it to the VICCI website at http interact vail k12 az us groups curriculum Be sure you compress your presentation first page 2 Keynote Rubric Circle the description in each category that best describes your presentation You must score a 3 or better in each category to successfully pass the Keynote competency Presentations with category scores below 3 must be corrected and resubmitted until a 3 or better is achieved ews e a a Requirements Layout amp Design Originality Spelling amp Grammar Copyright All requirements are met and exceeded Makes excellent use of font color graph ics effects etc to enhance the presen tation Presentation shows considerable originality and inventiveness Th
38. ocused and the audience will be able to follow your mes sage much better 3 Prepare yourself for the presentation Learn how to use the equipment and know your subject well enough that you presentation becomes a conversation with the audience instead of reciting a speech lf you keep the audience as the central focus of your presentation with a goal to clearly communicate with them you can greatly improve your PowerPoint presentations Summarize what you learned from this article page 7 Article 2 Five Rules for Better PowerPoint Presentations by Michael Hyatt Source http www michaelhyatt com workingsmart 2005 06 five_ rules for html PowerPoint can be a wonderful tool if used correctly It can also be a dangerous distraction that interferes with communication rather than facilitating it In my role as President of Thomas Nel son sit through scores of presentations Most of these are on PowerPoint Most of them are done poorly sometimes think the presenter would be more compelling if he would ditch the PowerPoint and just speak Because of this I ve even thought of outlawing PowerPoint in our company But alas PowerPoint has become a staple of corporate life It is the ubiquitous prop that attends every presentation So if we can t outlaw it at least we can regulate it and hopefully try to improve it Here are my five rules for making more effective PowerPoint presentations Rule 1 Don t give PowerPoint center
39. oles fous face bupenor Ved P T Test Shape Student Teacher Ratios 155m 4c0 3 Change the T table Group Ratto aaa attributes in the Primary Grades 17 6 1 Table Inspector to fit your itll aga needs Click the Loos ae header row checkbox if necessary 4 Click a cell and type text or drag graphics into the cells of the table 5 To change column height and width click a cell border to select it MmT as is and drag to resize er rows or columns Primary Grades es aes a Se Y 452 px Upper Grades lt gt 26 9 1 T BaAlCQ f Tame Surbers d header Ape Header Couma Edi Rows amp Coloma O NOTE To merge cells or add i Acd Rime Column Width ow Add Rome Atiga i Aid Columa Before or delete rows or W Auomatcally resne Add Coluna Aite z poe columns use the en contextual menu aw Cooma ee in the Table Inspector a Spin Coumns C Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 11 Add a Chart 1 Create a new slide or select an existing slide Select a Master slide with space for a chart such as Title Top 2 Click the Chart tool Notice that the Chart Data Editor and the Chart Inspector open automatically s99 aidad Is a i i 1 i j j i i i i Ada Rre eee ee by E hopet e mtor E Budget S in Eudget LA millions of dollars Local State S 5 In the Chart
40. on method would have been better Too many times it seems that PowerPoint is the default communication method and people have forgotten that a simple memo or one on one conversation would be much better b The presenter is not familiar with how to deliver the presentation using the equip ment Comments cited the lack of knowledge of many presenters on how to smoothly start a presentation and keep the flow going during the presentation when using Pow erPoint c The presenter is not prepared to add to what the slides say This seems to be caused by the presenter not knowing the topic well enough or the mistaken use of PowerPoint as a teleprompter where the speech is read to the audience echoing the top annoyance in the ranking page 5 2 Poor Slide Design Even when the presenter is prepared and knowledgeable poor design of the slides Causes confusion among audience members They focused on these areas as the ones of most concern a Poor selection of colors and fonts make the slides hard to see While a computer has the ability to produce millions of colors and hundreds of fonts not all of them should be used together Colors must have enough contrast to be seen and fonts need to be clear and simple in order to be read when projected If the audience can t figure out what is being projected the visuals are of no use b Misuse of the Slide Master and Slide Layout leads to inconsistent appearance of slides during the presentation
41. requirement was not completely met Makes use of font color graphics ef fects etc but occa sionally these de tract from the pres entation content Presentation shows an attempt at origi nality and inventive ness on 1 2 cards Some information is logically sequenced An occasional card or item of informa tion seems out of place Presentation has 1 2 grammatical errors but no misspellings It is evident that only some of the sources have been cited at the end of the pres entation giving credit to text photos graphics and videos that are the work of others More than one re quirement was not completely met Use of font color graphics effects etc but these often distract from the presentation con tent Presentation is a re hash of other people s ideas and or graphics and shows very little attempt at original thought There was no clear or logical organiza tional structure just lots of facts Presentation has more than 2 gram matical and or spell ing errors There are no sources cited at the end of the presenta tion giving credit to text photos graph ics and videos that are the work of oth ers Keynote Competency This competency is project based You are expected to use the Keynote application to build a presentation that will be useful to you in your job as an educator Using the links and materials provided you are expected to teach yourself how to
42. reveal to your audience ina specific sequence iF Untied r os B TEE Euas E g O BOA Thone Masters fest Quotes Table Gan tespector Media Adaat Colors Fores Vow Caia a front feck Select the slide in the Slide Navigator for which you wish to set a build sequence District 62 Schools O Middle Schools tnclude Algonquin and Chippewa Select the object on the slide for which you wish to set a build by clicking it one time is o mentary Schools tnclude 7 R Central CP berland Forest T i Order This example is a North Orchard Place ie f bulleted text box Plainfield South and Terrace Sei O Year Round School is troquots us Select the Effect _ re for the build from the pos E Effect pop up menu ane Se i e s ei 6 amp 2 F CTE Select additional attributes for this build For example set the Delivery of a bullet list to By Bullet continued Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 17 5 Keynote is capable of complex build sequences To access these 6 auld eT O27 oA oO W i vd Drecto additional build options click the More Options button om __8 Notice that the Build Order drawer opens Bald Order You can cause builds to occur automatically by selecting the build in the list and then clicking the Start Build teen Odis pop up menu and selecting an option v2 _ Build Order You may reorder bui
43. roblems occur And the news from this group of frequent presentation audience members is not good One third of this group said that more than half of the presenta tions they see suffer from these annoying items and another third of this group said at least one in four presentations have annoying elements This suggests that a significant percentage of the estimated 30 million PowerPoint presentations done each day fall in to the annoying category An annoying presentation wastes the time of the people at tending and causes enormous rework as ideas are not clearly communicated This wasted time adds up to tens of millions of dollars each year And this is money that can be saved by creating and delivering better PowerPoint presentations page 6 What Can Be Done Presenters need to focus on three things that will help them communicate more clearly when using PowerPoint 1 Prepare a simple slide design with contrasting colors and clear fonts Use a similar layout for each slide so that the presentation is consistent in appearance for the audi ence 2 Simplify the content of your slides Use less text more graphics and try to do less on each slide Keep the slides focused and the audience will be able to follow your mes sage much better 3 Prepare yourself for the presentation Learn how to use the equipment and know your subject well enough that you presentation becomes a conversation with the audience instead of reciting a speech lf yo
44. s You will demonstrate that you know how to set up the necessary equipment i e projec tor speakers and or screen and will show your presentation to the CLIP tester Your Completed Keynote presentation must contain all of the following Presentation should be in a theme appropriate for the intended audience A minimum of 8 slides at least 3 different layouts and at least one custom layout Slides will include clip art and photos Presentation will include a brief video clip downloaded from United Streaming or ob tained from some other source O Each slide will have a transition that maintains a consistent flow in the presentation Atleast three slides must be animated in a way that enhances the information being presented Slides will include at least one external hyperlink At least one slide will have a chart that was built using Keynote You have adequately met all requirements for creating a Keynote presentation CLIP Tester Signature We are looking for Model Product presentations If you feel your presentation would be useful to other teachers in Vail please consider sharing your presentation by uploading it to the VICCI website at http interact vail k12 az us groups curriculum Be sure you compress your presentation first page 2 Keynote Rubric Circle the description in each category that best describes your presentation You must score a 3 or better in each category to successfully pass the Keyno
45. s Blood Sweat and Tears speech He is widely attributed as saying can promise you nothing but blood sweat and tears What he actually said was I can promise you Blood Sweat Toil and Tears Because of the rule of three we simply remember it as Blood sweat and tears 4 In Presentations Less is More If you have four points to get across cut one out They won t remember it anyway In presentations less really is more No one ever complained of a presentation being too short Summarize what you learned from this article Use the back if you need more room to write page 14 Keynote for Your J Classroom Matt J Fuller e March 1 2007 e Keynote 3 Contents Using Keynote in Your Classroom MOA TION ee rE EEE EE TE E TEE 1 SOUS ING E e S E E E ces 1 Eear mine SUV CS aa rE EEE AE 1 Pia eaer e EEA E E E E EE 2 Present taton TID Serera a n A E A EE E EA 3 PORES m Presenta ONS osersgeres resna EER EERE EEE EEEREN 4 Keynote Basics Laune YNO O are rena E E EAEE EEA E E E EE E E A 5 Presentaron SE D aran E E N E EEA A E E AN 5 User MECO aan E E E 6 The Toolbar Basic TOooOlS seesesessesescscecoscececcececoececoececeecesoccececcecesoececoeseo 6 The Toolbar Advanced TOOlS srcissocirercagnsisensineiseri rrd rn EES 7 WOLK WID TOK ea E E E E E E 8 Add a Slide with a Photo Layout sesessessossessesossosoesoesoesoesosoosoesoeesesoeooeoo 9 Ada animace lo a SINC ac ernn E EE EEE oven eceeverccaess
46. t what s on the slide you have lost your audience In my experience you must use at least 30 point type Obviously it depends on the size of the room the size of the screen etc This is pre cisely why you can t afford to leave this to chance You must test your slides and make certain they are readable In Really Bad PowerPoint And How to Avoid It Seth Godin also sets forth five PowerPoint rules In the first one he says No more than six words on a slide EVER think this is too ex treme but you get the idea The more words you use the less readable they become have made some really effective presentations with no more than a word or two per slide It can be done page 8 Here are some other things to remember regarding text e Avoid paragraphs or long blocks of text If you really really must use a paragraph then whittle it down to the bare essentials Use an excerpt a couple of sentences Emphasize the impor tant words Put the text block by itself on a single slide e Use appropriate fonts recommend a sans serif font for titles e g Arial Verdana Helvetica etc and a serif font for bullets or body text e g Times New Roman Garamond Goudy Pala tino etc Most books are typeset this way because it make them more readable The serifs help you recognize the characters and thus the words faster It makes the text more readable It s also customary to use san serif fonts for chart labels e Avoi
47. t helps them stay focused on you Finally would encourage you to hone your PowerPoint skills like you would any other essential business skill The more you work at it the better you will get And the better you get the more compelling your presentations will become If you haven t done so already you might want to start with my list of PowerPoint resources Summarize what you learned from this article Use the back of this page if you need more room to write page 9 Article 3 Presentation Skills Source hittp www presentationhelper co uk Essential presentation skills 1 using 20visuals htm Presentation Skills Use Visual Aids One of the most powerful things that you can do to your presentation is to add in visual aids Research shows that if you use visual aids you are twice as likely to achieve your objectives Ditch the bullet points use pictures instead Use visual aids in your next presentation Why should you use visual aids 1 How we take in information during a presentation Professor Albert Mehrabian did a lot of research into how we take in information during a presentation He concluded that 55 of the information we take in is visual and only 7 is text There are some important conclusions that we can take in from this information Presentation Helper Vocal 38 1 Use visuals pictures graphs tables props whenever you can 2 In a speech you are only using 38 of the communication medium 3 Di
48. t that only some of the sources have been cited at the end of the pres entation giving credit to text photos graphics and videos that are the work of others More than one re quirement was not completely met Use of font color graphics effects etc but these often distract from the presentation con tent Presentation is a re hash of other people s ideas and or graphics and shows very little attempt at original thought There was no clear or logical organiza tional structure just lots of facts Presentation has more than 2 gram matical and or spell ing errors There are no sources cited at the end of the presenta tion giving credit to text photos graph ics and videos that are the work of oth ers Keynote Competency This competency is project based You are expected to use the Keynote application to build a presentation that will be useful to you in your job as an educator Using the links and materials provided you are expected to teach yourself how to use Keynote It is highly recommended that you make extensive use of the Help materials provided by Apple Keynote has an excellent Help Guide built within it Whenever you get stuck and don t know how to do something go to Keynote Help and search the index The Keynote Help and User Guide can be found in Keynote s Help Menu Additional mate rials and resource links are also provided in this competency It is recommended that
49. tation So before you start writing your presentation plan what your three key messages will be Once you have these messages structure the main part of your page 13 presentation around these three key themes and look at how they could be better illus trated 2 There are three parts to your presentation The beginning the middle and the end Start to plan out what you will do in these three parts The beginning is ideal for an attention grabber or for an ice breaker The end is great to wrap things up or to end with a grand finale 3 Use lists of three wherever you can in your presentation Lists of three have been used from early times up to the present day They are particu larly used by politicians and advertisers who know the value of using the rule of three to sell their ideas Veni Vidi Vici I came saw conquered Julius Caesar Friends Romans Countrymen lend me your ears William Shakespeare Our priorities are Education Education Education Tony Blair A Mars a day helps you to work rest and play Advertising slogan Stop look and listen Public safety announcement A classic example of the rule of three was Winston Churchill s famous Blood Sweat and Tears speech He is widely attributed as saying can promise you nothing but blood sweat and tears What he actually said was I can promise you Blood Sweat Toil and Tears Because of the rule of three we simply remember it as Blood sweat and tears
50. tch the bullet points page 10 2 Making the presentation memorable Message retention after 3 days 50 o Bullet Points In a Study at the Wharton Research Centre they showed that using visual slides had a dramatic effect on message retention The effect of using visuals is truly staggering The old adage that a picture is worth a thousand words is as true today as it has al ways been 3 Achieving your objectives lf said that could double your chances of achieving your objectives in a presentation with just one piece of advice you would probably be very skeptical And yet if you use visual images that is just what happens o chance of achieving objectives Bullet Visual Points Slides page 11 This study by Decker Communications showed that by using visuals in your presenta tion you could expect roughly to double the chance of achieving your objectives And if you are trying to make a sales presentation or a job interview presentation this piece of advice could have a major impact on your bank balance Presentation Skills 2 Rehearsal We see no end of people who spend hours pouring over their bullet points but fail to re hearse properly for the presentation The old adage is as true now as it has always been If you fail to prepare you are prepared to fail Rehearse your presentation and it will get better Sorry to sound like a bit of an old nag It s obvious rehearsing isn t it But it s also
51. te competency Presentations with category scores below 3 must be corrected and resubmitted until a 3 or better is achieved ew fs 7 Requirements Layout amp Design Originality Spelling amp Grammar Copyright All requirements are met and exceeded Makes excellent use of font color graph ics effects etc to enhance the presen tation Presentation shows considerable originality and inventiveness The content and ideas are presented in a unique and interesting way Information is organ ized in a clear logical way It is easy to an ticipate the type of material that might be on the next card Presentation has no misspellings or grammatical errors All sources are properly cited MLA or AMA format at the end of the pres entation giving credit to text photos graphics and videos that are the work of others All requirements are met Makes good use of font color graphics effects etc to en hance the presenta tion Presentation shows some originality and inventiveness The content and ideas are presented in an interesting way Most information is organized in a clear logical way One card or item of in formation seems out of place Presentation has 1 2 misspellings but no grammatical er rors All sources are cited at the end of the presentation giving credit to text pho tos graphics and videos that are the work of others page 3 One
52. u keep the audience as the central focus of your presentation with a goal to clearly communicate with them you can greatly improve your PowerPoint presentations Summarize what you learned from this article page 7 Article 2 Five Rules for Better PowerPoint Presentations by Michael Hyatt Source http www michaelhyatt com workingsmart 2005 06 five_ rules for html PowerPoint can be a wonderful tool if used correctly It can also be a dangerous distraction that interferes with communication rather than facilitating it In my role as President of Thomas Nel son sit through scores of presentations Most of these are on PowerPoint Most of them are done poorly sometimes think the presenter would be more compelling if he would ditch the PowerPoint and just speak Because of this I ve even thought of outlawing PowerPoint in our company But alas PowerPoint has become a staple of corporate life It is the ubiquitous prop that attends every presentation So if we can t outlaw it at least we can regulate it and hopefully try to improve it Here are my five rules for making more effective PowerPoint presentations Rule 1 Don t give PowerPoint center stage This is the biggest mistake see speakers make They forget that PowerPoint is a tool designed to augment their presentation not be their presentation You are the presenter You are the fo cus Not your slides Not your props And not your handouts You are in the lead rol
53. udiences Each Year The respondents to the survey were also asked how many presentations they see and how prevalent these annoying mistakes were Just over half of the respondents 54 see 100 or more presentations per year making them well qualified to identify how often these problems occur And the news from this group of frequent presentation audience members is not good One third of this group said that more than half of the presenta tions they see suffer from these annoying items and another third of this group said at least one in four presentations have annoying elements This suggests that a significant percentage of the estimated 30 million PowerPoint presentations done each day fall in to the annoying category An annoying presentation wastes the time of the people at tending and causes enormous rework as ideas are not clearly communicated This wasted time adds up to tens of millions of dollars each year And this is money that can be saved by creating and delivering better PowerPoint presentations page 6 What Can Be Done Presenters need to focus on three things that will help them communicate more clearly when using PowerPoint 1 Prepare a simple slide design with contrasting colors and clear fonts Use a similar layout for each slide so that the presentation is consistent in appearance for the audi ence 2 Simplify the content of your slides Use less text more graphics and try to do less on each slide Keep the slides f
54. ur new text New Play to add a text box click the Text tool Notice that the text box appears in the middle of the slide Click the text click on the actual text in the text box and drag to move the text box ene une hh M aaa OBA x 42 px y p i 16 px H i I i L l i i j f i j TS E District 62 Teachers aa District 62 employs 324 certified teachers iy la l E q g 4 f D Resize a text box by clicking one of the resize handles and dragging Highlight the text to select it District 62 emplo 324 certified teachers w 334 px h 86 px EE Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 14 Reorder Slides des 1 Click a slide icon in the Slide Navigator and drag it up or down 2 Notice the triangle and line C that appear between slide icons to show you where your slide will move 3 Release the mouse button to reorder the slide NOTE P Keynote has the ability to indent 3 one or more slides into a group in hN Slide Navigator This is for organizational purposes only and will not affect the manner in which the slides are displayed in a presentation To indent or outdent a slide in the Slide Navigator click the slide s icon and drag the triangle that appears right or left Delete a Slide 1 Click the slide you wish to delete once in the Slide Navigator to select it 2
55. use Keynote It is highly recommended that you make extensive use of the Help materials provided by Apple Keynote has an excellent Help Guide built within it Whenever you get stuck and don t know how to do something go to Keynote Help and search the index The Keynote Help and User Guide can be found in Keynote s Help Menu Additional mate rials and resource links are also provided in this competency It is recommended that you look through the rubric first before working on your presen tation Use the rubric as a guide for helping you create an effective relevant and mean ingful presentation Currently the Vail schools are running the Keynote 08 version For Basic Tutorials amp Support Information please check out http www apple com iwork keynote http www apple com support keynote Professional articles on presentation tips are also provided These articles were written for Powerpoint but the same principles apply to any presentation software These arti cles have valuable tips that will help improve the quality of your work If you are not familiar with Keynote at all it is highly recommended that you read through the Matt J Fuller Keynote For Your Classroom tutorial He does an effective job explaining the basics of Keynote and provides tips for making an effective presenta tion To find curriculum related video clips to use in your presentation go to https www ideal azed gov You must register before
56. ve it Resize the shape by clicking one of the resize handles and dragging Change an Object s Color Keynote allows you to change color using a drag and drop method that might be new to you 1 Click the Colors tool Q Colors ma Click the Crayons picker Click to select a color Your selected color will appear here 3 Click in the selected color box and T lke drag the color swatch to the nsan me object you wish to color Using Keynote in Your Classroom Matt J Fuller fullerm d62 org Page 13 Precisely Match a Color with the Colors Tool The Colors tool allows you to exactly match a color that appears anywhere on the Mac OS X screen using the magnifying glass color picker In this example the exact color of the District 62 logo will be used as a text color District 62 Schools 1 On any slide click the Colors tool lt iiti dle Schools inelude 2 For this example select some text Algonquin and Chippewa for which you wish to change the color O Elementary Se trelude Central chmberland Forest ee North Orchard Place 3 Click the magnifying glass and drag it S T reat over the color you wish to match O Year Round School is Iroquois ERENT Community School PEET as 4 Notice that the text color changes 9 o i Add a New Text Box AA t OTEO A You are not limited to the text boxes built into the templates You may add more 3 4 On any slide and then type yo
57. you can access this website This service is free of charge to Arizona certified teachers Once you are successfully logged on click on Curriculum Resources and then Discovery Education Streaming to download videos When downloading movies Mac users should save them as Quick time movies page 4 Article 1 What Annoys Audiences About PowerPoint Presentations By Dave Paradi MBA co author of Guide to PowerPoint Source http Awww thinkoutsidetheslide com pptresults2005 htm When you prepare to deliver your next PowerPoint presentation your audience should be first on your list of considerations Unfortunately too many presenters annoy their audiences An online survey of 688 people who regularly see PowerPoint presentations revealed the following top annoyances item and what percentage of the respondents cited that item as one of their top three annoyances The speaker read the slides to us 62 0 Text so small couldn t read it 46 9 Slides hard to see because of color choice 42 6 Full sentences instead of bullet points 39 1 Moving flying text or graphics 24 8 Overly complex diagrams or charts 22 2 The top four annoying mistakes are the same as a similar survey done in 2003 sug gesting that presenters are not getting much better at presenting clear information in an appealing manner The survey also asked for written comments in addition to the ranking and 415 people wrote in with additional ideas The comments covered a w
58. you want people to focus on e Avoid title capitalization unless duh it s a title Sentence capitalization is much easier to read For example Sales are up 100 in the southeast region is easier than Sales Are Up 100 In The Southeast Region This is especially true when you have numerous bullet points Rule 4 Remember less is more Fancy slide transitions and fly ins get old quickly strongly recommend that you keep things simple A basic dissolve from one slide to another is sufficient Have all your bullets appear at once rather than one at a time Avoid sound effects they serve no other purpose than annoy ing the audience and distracting them from your presentation And finally cut down the number of slides You don t need a transcript of your speech with every point and sub point People are only going to remember the major points any way Rule 5 Distribute a handout For those who like to take notes they can take them right on the handout It also keeps people from getting frustrated when they can t write down what is on every slide Again you don t want people to get distracted and tune you out In my experience a handout helps them stay focused on you Finally would encourage you to hone your PowerPoint skills like you would any other essential business skill The more you work at it the better you will get And the better you get the more compelling your presentations will become If you hav
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