Keynote 09 Basics
Contents
1. 4 Drag the handles on the text box to change its width You can change the appearance of text using the Text tab of the Text Inspector In this window you can use a set of sliders to change the character and line spacing and a set of buttons at the top to change alignment options You can also click on the color well to change the color of your text To change the font used in your free text box click on the Fonts button in the toolbar and select a font family font typeface and size using the different columns The buttons at the top of this window will allow you to add underlining a shadow or other styling to your text Adding Links You can add hyperlinks that you can click during a presentation to jump to another slide exit the slideshow or open another Keynote document an email message or a URL on the Internet To add a hyperlink 1 Select the text shape image or movie you want to turn into a hyperlink 2 Click the Hyperlink Inspector button and select Enable as a hyperlink 3 Choose an option from the Link To pop up menu Slide Webpage Keynote File Email Message or Exit Slideshow 4 Set the options for the link type selected in step 3 For links to slides choose the slide you want to link to by clicking on one of the radio buttons For links to web pages enter the address of the web page in the URL eld Adding Images There are several ways to add images to a Keynote presentation2. Command G groups selected objects into one object you can move resize and rotate H while playing your presentation hides the presentation so you can use another application This is helpful when you want to show something on the web using your web browser When you re done using the other application click on the Keynote icon in the Dock to return to your presentation B or W while playing your presentation displays either a black or white screen respectively To return to your presentation click the B or W key again C while playing your presentation shows the cursor Keynote 09 Basics Created by Luis Perez Page 13 of 13 Last Updated Aug 4 2009
3. Drag and drop an image from a Finder window Select Insert gt Choose to navigate to the location where the picture is stored on your hard drive Click on the Media button in the toolbar select the Photos tab and choose an image from your iPhoto library or from one of your iPhoto albums Keynote 09 Basics Created by Luis Perez Page 4 of 13 Last Updated Aug 4 2009 Once you have added the image you can drag it to a different location or use the handles that appear around it to resize it hold down the Shift key before you resize an image to constrain its proportions Many Keynote themes include image placeholders which you can replace with your own images To replace an image placeholder drag an image from the Media browser until it is over the placeholder and a green plus sign appears then drop the image into the placeholder The Graphic Inspector can be used to customize the appearance of an image Check the box next to Shadow to add a drop shadow Use the controls to change the angle offset and set other options for the drop shadow Check the box next to Re ection to create a re ection effect Use the slider to change the opacity of the re ection Use the opacity slider to increase the level of transparency in the image The Metrics Inspector also has options that apply to images Use the ip buttons to ip the image vertically or horizontally
4. 3 Set options for the transition type you selected such as the direction in which the transition will take place the duration of the transition and how it will be started either on a mouse click or automatically after a period of time The preview window in the Slide Inspector will show you what the effect will look like when you play the presentation To repeat the preview click anywhere in the preview window Slides that have a transition applied to them will appear with a blue triangle in the lower right corner in the Slide Navigator Keynote 09 includes Magic Move a new transition effect that animates an object shared by two consecutive slides To use Magic Move 1 In the Slide Navigator select the slide that includes the object you want to animate 2 Duplicate the slide by selecting it in the Slide Navigator and pressing Command D on your keyboard 3 On the copy of the slide reposition and resize the object to be animated 4 Add any additional text images or objects to the copied slide 5 Select the rst slide of the pair and open the Slides Inspector 6 Click on Transition and select Magic Move from the Effect pulldown menu 7 Adjust how long the transition will take by entering a different value in the Duration eld In addition to Magic Move Keynote 09 includes two types of effects for animating objects shared by a pair of slides Text effects use the letters on a slide t
5. and sizing guides check the boxes next to Show relative spacing and Show relative sizes As with the alignment guides you can click on the color well and choose a different color for the spacing and sizing guides You can also create a xed guide on any slide if you create the guide on a master slide it will be available in any slide based on that master slide To create guides 1 Choose View gt Show Rulers 2 Place the pointer on a ruler and drag into the slide canvas A yellow guide will be displayed as you drag 3 Drag the yellow guide to where you want it If you drag away from the top ruler you will create a vertical guide while if you drag away from the left ruler you will create a horizontal guide To remove a guide drag it off the edge of the slide canvas Guides will not be visible when you play your presentation Using Masks Masks allow you to perform non destructive editing on an image the part of the image covered by the mask is only hidden not deleted To add a mask to an image 1 Click on the image to select it 2 Select Format gt Mask The grayed out area outside the square will be hidden once the mask is set 3 Press Return to set your mask If you need to start over select Format gt Unmask When you select an image that has a mask attached to it an Edit Mask popup window will appear You can use the slider to change the zoom level of the image inside the mask o
6. in the lower right corner of the object Option click on the path to set more points or drag on the handles to change the shape of the path The Add Action button at the bottom of the Build Inspector can be used to create more complex animations by creating a sequence of several effects To add an effect without moving an object select the desired effect from the Effects pulldown menu in the Action tab and set your options duration opacity level angle of rotation etc Smart Builds are pre made animations for images To create a Smart Build 1 Open the Media browser by clicking on its button in the toolbar and choose the Photos tab so you can view the images you can use in your Smart Build 2 Choose Insert gt Smart Build and select one of the builds listed 3 Drag images from the Media browser into the Smart Build popup window You can rearrange the order of the images using drag and drop To remove an image from Keynote 09 Basics Created by Luis Perez Page 9 of 13 Last Updated Aug 4 2009 the animation drag it out of the Smart Build popup window 4 When you ve added all of the images you want in your Smart Build and set the options for the build you ve chosen click outside of the Smart Build popup window To add a transition between slides 1 Open the Slide Inspector and make sure the Transition tab is selected 2 Select a transition by making a selection from the Effect menu
7. of cells nd the min or max value or perform a sum or count The same options can be accessed by choosing Insert gt Function from the menu bar The last option in the pulldown menu allows you to open a Formula Editor where you can perform more advanced calculations using cell references To reference a speci c cell you will need to use the letter of the column and the number of the row for example the rst cell in a table is A1 the second cell in the rst row is A2 and so on The formula has to begin with the equals sign and you can use two cell references separated by a colon to indicate a range A1 A3 etc The cells in your formula will be highlighted as you enter the cell references in the Formula Editor Charts Keynote allows you to add 3D charts To add a chart 1 Choose Insert gt Chart 2 Use the handles to resize the chart or drag on it to reposition it on the slide canvas 3 Open the Chart Inspector and click on Edit Data to open the Chart Data Editor The Chart Editor will already have some placeholder data entered for you Click on each cell to edit it and enter your own data or copy and paste data from another program 4 To change the chart type use the pulldown menu to the left of the Edit Data button 5 To create a 3D chart select a 3D type and then use the options in the 3D Scene tab to set options such as lighting direction and chart depth You can use the arrows on the l
8. original master slide included with Keynote To make a copy of a master slide right click on it in the Master Slide Navigator and choose Duplicate 3 When you re nished editing the master slides choose View gt Hide Master Slides to close the Master Slides Navigator One of the things you can do is change the background used in your slides 1 Select the master slide you want to modify 2 Click on the Inspector button or choose View gt Show Inspector The Inspector is where you will nd most of the settings that determine how your presentation looks and behaves 3 Click the Slide Inspector button second from the left then click Appearance and choose a background type from the Background pulldown menu 4 Set the options for the background type you selected For a solid color background click on the color well and choose a color for your background For a gradient ll select two colors using each color well and then set the angle of the gradient using the Angle wheel For an image ll click on the Choose button and locate an image on your hard drive You can also change the bullets used in your slides by opening the Inspector and choosing the Text Inspector To change the bullet type 1 Select the text box containing the bullets you want to change on a master slide 2 Click on Inspector in the toolbar then select the Text Inspector by clicking on the button with the T on it fourth from th
9. set up to display presenter notes and other cues on your laptop while your audience views the presentation on a projector Keynote 09 Basics Created by Luis Perez Page 10 of 13 Last Updated Aug 4 2009 1 Connect the projector to your laptop 2 From the Apple menu select System Preferences and then click Displays 3 Click Arrangement and follow the onscreen instructions The primary display is the one with the menu bar on it This is the display on which your presentation will be displayed for your audience while you follow along with the presenter notes on your laptop If there is no Arrange button your computer has not detected the projector Make sure to check your connection to the projector 4 Make sure Mirror Displays is not selected 5 In Keynote choose Keynote gt Preferences and then click on Slideshow 6 Select Present on secondary display 7 Click on Presenter Display and select Use alternate display to view presenter information 8 Under Show select which elements Next Slide Notes Clock etc you want to be able to see on your laptop as you deliver your presentation When you launch the presentation and the presenter display opens on your laptop hover over the top of the screen to display a toolbar with the following options Slides displays a slide browser with thumbnails of the slides in your presentation Click on any thumbnail to go directly to that
10. to add a table is by drawing it on the slide canvas To draw a table 1 Press the Option key as you click on Table on the toolbar The pointer changes to crosshairs 2 Drag on the slide canvas while holding down your mouse to draw the table 3 Use the Table button in the Table Inspector to change the number of rows and columns To select a cell click on it until it has a yellow outline around it The Table tab of the Table Inspector has the following options for working with tables add header rows header columns or footer rows by clicking on one of the buttons at the top of the Inspector edit rows and columns this is a pulldown menu with options for adding and removing rows and columns sorting the contents of cells and splitting and joining cells change cell borders and backgrounds use alternating colors for rows to make data easier to view The Format tab of the Table Inspector has the following options for working with numeric values format cells as currency data and time etc determine the number of decimal places to display when number is chosen as the format and the style for negative numbers for example you can display them in red apply conditional formatting so that cells matching speci c criteria show up in a different color apply formulas by using the Quick Formula pulldown menu these formulas allow you to nd the average of the values in a range
11. The Keynote Interface 1 Toolbar includes buttons for adding text boxes and other objects to slides and for opening the Inspector and the other panes used to adjust text and images The left side of the Toolbar includes buttons for changing the view and for changing the theme template used in a Keynote presentation 2 Format Bar allows you to quickly change the settings for the currently selected object such as setting the alignment text size or color 3 Slide Navigator shows thumbnails of each slide included in your presentation You can drag and drop the thumbnails in the Site Navigator to change the order of your slides 4 Slide Canvas this is Keynote s main work area where you will add text images and other content 5 Inspector the pane where most Keynote settings are found To open the Inspector click on the Inspector button in the toolbar or choose View gt Show Inspector Keynote 08 Basics Created by Luis Perez Page 1 of 13 Last Updated 6 3 08 Keynote 09 Basics Website http etc usf edu te Keynote is Apple s presentation application Keynote is installed as part of the iWork suite which also includes the word processing program Pages and the spreadsheet program Numbers If you are familiar with Microsoft PowerPoint then you already know some of the things you can do with Keynote You can create engaging full screen presentations that include pictures text animations and even
12. Use the Angle wheel to rotate your image Keynote 09 allows you to edit your images without having to open iPhoto 1 Select the image you want to edit and click on the Adjust button in the toolbar or select View gt Show Adjust Image This will open the Adjust Image window 2 Use the sliders to change the overall brightness and contrast or x the colors in your image 3 The histogram at the bottom of the window displays tonal information for your image Use the Exposure slider to change the midtones in your image To work with the shadows or highlights individually use the markers below the histogram Drag in from the left to make the shadows more pronounced and make the image darker or from the right to bring out the highlights and make the image brighter To perform an automatic adjustment click on the Auto Levels button If you re not happy with the results click on Reset Image to start over Adding Movies and Audio Files You can add movies and music to your presentations as well 1 Click on the Media button in the toolbar 2 To add a movie select the Movies tab at the top of the dialog box To add an audio le select Audio 3 The area below the tabs will show different collections you can click on to see les saved on your computer Once you select a collection you will see a list of the les it contains Movies will display as thumbnails while audio les will be listed with additio
13. arration The Audio checkbox should also be enabled for this to work iWork com iWork com is a new service from Apple that allows you to share Keynote presentations and other iWork documents over the Web Each presentation uploaded to iWork com has its own web page where other people can view the slides provide feedback by adding comments or download the original version of the presentation to open it with Keynote on their computers iWork com is a free service that is currently in public beta To share a Keynote presentation using iWork com 1 Choose Share gt Share via iWork com 2 Enter your Apple ID and Password and click on Sign In 3 Invite others to view your Keynote presentation by entering their email addresses and a short message 4 Check the boxes next to Leave Comments and Download the document if you want to allow these actions when the presentation is viewed on iWork com 5 Click on Show Advanced to specify which le formats PDF PowerPoint or Keynote 08 and 09 will be provided for downloading 6 Click on Share Your presentation will be uploaded to iWork com in the background Once the presentation has been uploaded a message will be sent to each person you ve invited with a link to access the presentation on the Web The presentation s web page will include navigation links at the top Clicking on Show Navigator will display slide thumbnails on the left side of the pa
14. e left 3 Click on Bullets 4 Use the pulldown menu to select a type of bullet no bullets text bullets image bullets custom image or numbers Depending on the type you select you will see different options below the pulldown menu 5 If you choose Custom Image you can click on the Choose button to navigate your hard drive so you can select any picture to use as your bullet type By editing master slides you can create your own reusable theme that will be available when you launch the Theme Chooser To create a custom theme 1 Edit your master slides as described in this section 2 Choose File gt Save Theme 3 Enter a name for your custom theme and click on Save Adding Slides to a Presentation To add a slide to your presentation click on the New button in the toolbar or select Slide gt New Slide The new slide will inherit the theme and master of the previous slide To change the master of the new slide click on the Masters button and choose a different layout You can also create new slides quickly by duplicating slides An easy way to do this is by using the Navigator view choose View gt Navigator To create a duplicate of an existing slide Keynote 09 Basics Created by Luis Perez Page 3 of 13 Last Updated Aug 4 2009 Select the slide in the slide organizer on the left side of the window and press the Return key on your keyboard or Hold down the Option ke
15. ect whether the build will play after a click automatically with the previous build automatically after the previous build You can enter a delay if you choose one of the automatic options 9 Click on Close Drawer when you re nished setting your build order and timings The Actions tab of the Build Inspector is used to animate any object on the slide canvas To animate an object on a slide 1 Select the object you want to animate 2 In the Actions tab of the Build Inspector choose Move from the Effects pulldown menu 3 A ghosted copy of the object will be displayed to show you the destination of the object at the end of the animation and a red line will indicate the path To change the destination move the ghosted copy of the object to another location in the slide canvas To change the path from straight to curved click on one of the Path buttons in the Build Inspector The ghosted image can be resized by dragging on one of the handles that appear when you select it and it can be rotated by holding down the Command key as you drag on a corner handle The ability to resize and rotate the ghosted image allows you to add several effects to a single animation 4 You can also choose an ease in or out option to change the speed at which the animation either starts or ends 5 Once you deselect an object with a motion tab assigned to it you can edit the motion path by clicking on the red diamond displayed
16. eft side to rotate the chart Transitions and Builds Transitions and builds animations can help bring your presentations to life by adding variety and visual interest However note that they should be used in moderation Using too many different transitions and builds in a Keynote 09 Basics Created by Luis Perez Page 8 of 13 Last Updated Aug 4 2009 slideshow can overwhelm the audience and actually detract from the message you are trying to convey To add a build to a slide 1 Select an object in your presentation and open the Build Inspector 2 Click on Build In to set options for how the object will enter into view in your presentation 3 Select a build type from the Effect pulldown menu The preview area at the top of the Inspector window will show you how the effect will display when you play the presentation 4 Set the options for the effect you selected You can choose a direction a delivery method all at once or as a sequence of individual elements and duration 5 Click on the Build Out button to set options for how the selected object will exit from view when you play the presentation 6 Click on the More Options button at the bottom to open a drawer to the left with a list of all builds and the order in which they will play 7 To rearrange the list click on a build and drag it to another spot on the list 8 Select a build from the list and click on the Start Build menu to sel
17. enu Keynote also allows you to enter presenter notes for each slide These notes are only visible to the person giving the presentation when a second display is used To add notes to a slide 1 Click on View on the toolbar and choose Show Presenter Notes or select View gt Show Presenter Notes on the Menu bar 2 Enter the note text in the blank area below the slide 3 Select a different slide using the slide organizer on the left and repeat the previous steps to add another presenter note Themes and Masters Each Keynote theme is made up of a set of master slides A master slide is a prede ned layout that includes text and image Keynote 09 Basics Created by Luis Perez Page 2 of 13 Last Updated Aug 4 2009 placeholders with a similar look and feel matching backgrounds text styles and colors etc When you edit a master slide any slides in your presentation that are based on that master slide will re ect the changes you make By using the masters included with a theme you can ensure that your slides are consistent in their appearance To edit a master slide 1 Choose View gt Show Master Slides The master slides in the current theme will appear in the Master Slides Navigator on the left side of the screen 2 Select a master slide and make your desired changes in the Slide Canvas It is recommended that you make a copy of the master slide before you make your changes This will preserve the
18. ge for added navigation The visitors to your presentation s web page can leave a comment by selecting any piece of text image or other object and clicking on the Add Comment button at the top of the page To leave general comments they can add notes by entering their text in the Document Notes area of the page and clicking on Post Note To download the presentation they can click on the Download button and select from the list of formats you have made available each download link will also include the le size of the document to let them know how big it is To manage your iWork com documents click on Share gt Show Shared Documents in Keynote This will open the Shared Documents page where you will see a list of shared documents along with the date they were published their type and le size To open a shared document in your web browser click on the name of the document To stop sharing a document click on the Delete link to the right of the document s name Presentation Tips Don t start in Keynote the most important part of your presentation is your message No amount of animation and effects in Keynote can make up for a weak message Before you start designing your presentation in Keynote take some time to brainstorm and organize your ideas away from the computer You can use post it notes to create mockups of your slides You can quickly rearrange these post its to try out different sequences in your
19. he start of your presentation to get your audience s attention This applies to transitions as well They should not be used on every slide but instead should help the audience understand that you are switching topics Get out from behind the podium interact with the audience and get to know them Building rapport with your audience will help build trust and create an environment where they will feel comfortable asking good questions This will make for a richer presentation To move away from the podium you will need some way of controlling the computer as you move about Presentation remote are inexpensive about 50 or you can use your iPhone or iPod touch see the section on Keynote Remote Presentation Resources Presentations ETC http etc usf edu presentations This site includes more than 20 000 backgrounds as well as many Keynote themes to help set your presentation apart from ones that stick with the built in themes Presentation Zen http www presentationzen com One of the best sites for keeping up on the latest techniques for planning designing and delivering presentations TED http www ted com Watch presentations from leading thinkers in the elds of technology entertainment and design This is a good place to view examples of the many presentation styles good presenters use Keyboard Shortcuts Option drag duplicates the currently selected object Option
20. he toolbar at the top of the Keynote window The Theme Chooser can also be used to open an existing presentation in one of two ways click on Open Recent to see a list of recent presentations you ve worked on then select the presentation you want to open from the list click on Open an Existing File locate the Keynote le on your computer and click on Open Importing From PowerPoint To open a PowerPoint presentation with Keynote locate the le for that presentation on your hard drive then Control click or right click on it and choose Open With gt Keynote This will open your PowerPoint presentation with Keynote Note that there may be some formatting changes when you open a PowerPoint presentation with Keynote Keynote Views Keynote supports four different views Navigator displays a slide organizer area with slide thumbnails on the left The currently selected slide is displayed on the right side Outline same as Navigator view but displays an outline of the title and body text on each slide instead of slide thumbnails Slide Only displays the current slide without the slide organizer area on the left Light Table displays larger thumbnails of the slides without the slide organizer area This view is useful for rearranging slides To change the view click on the View button on the toolbar and select the view you want to use or select one of the views from the View m
21. movies Keynote can open PowerPoint presentations and it allows you to export your presentations to a number of formats including PDF QuickTime Flash and PowerPoint in case you want to share your presentation with someone who does not have iWork installed 1 2 3 4 5 Creating a New Presentation When you open Keynote or select File gt New it opens up the Theme Chooser which lets you select a theme or template and slide size for your new presentation To create a new presentation using the Theme Chooser 1 Select a theme by clicking once on its thumbnail in the Theme Chooser window Hover over a thumbnail and drag to the left or right to see previews of the different slide masters layouts available in that theme Use the slider at the bottom of the Theme Chooser to adjust the size of the thumbnails so you can t more of them in the window 2 Choose a slide size using the Slide Size pulldown menu 3 Click on the Choose button 4 Save your presentation by selecting File gt Save As entering a le name and clicking on Save You can change the theme for an entire presentation or for selected slides after you have created it To change the theme for an entire presentation select File gt Choose Theme and choose a different theme using the Theme Chooser To change the theme for individual slides select the slides you want to modify and choose a theme using the Themes button in t
22. nal information such as the duration and artist name 4 To preview any of the les click on the Play button at the bottom of the window 5 Once you nd the le you want to use drag it into the slide canvas until you see a green plus sign and release your mouse to add it to the presentation 6 Use the handles to resize the preview if you re adding a movie or drag to move it to a different location on the canvas If you are adding a sound le you will see a speaker icon this icon will not be Keynote 09 Basics Created by Luis Perez Page 5 of 13 Last Updated Aug 4 2009 displayed when you play the presentation 7 Open the QuickTime Inspector last button on the right when you open the Inspector to set additional options 8 The slider at the top can be used to change the poster frame the preview image displayed before the movie plays in your presentation A slider for adjusting the volume is also available The media le will play only when its slide is displayed To add a soundtrack the le will play throughout the presentation 1 Open the Document Inspector 2 Choose the Audio tab then click on the iTunes Library button to open up the Media browser so you can choose the audio le you want to add 3 Once you nd the audio le you want to use drag it from the Media Inspector to the audio well that appears under the word Soundtrack 4 Use the slider to adjust the
23. o create visual effects These effects include Shimmer Sparkle Swing and Anagram which morphs one word or phrase into another These effects are best for slides containing prominent text Object effects move all the graphics on a slide at once These effects are best for slides containing prominent graphics To use the Anagram effect 1 Create a slide containing simple prominent text for example a title or short proclamation 2 Select the slide in the Slide Navigator and press Command D to duplicate the slide 3 On the copy of the slide select the text box with the text you want to animate and replace it with different text Make sure the new text is something simple and that it contains at least a few of the same letters as on the rst slide 4 Select the rst slide of the pair and apply the Anagram effect by selecting it from the Effects pulldown menu in the Transition tab of the Slide Inspector Delivering Your Presentation To play your presentation 1 Click the Play button or Choose View gt Play This plays the slideshow starting with the selected slide To play the slideshow from the beginning no matter which slide is selected Option click on Play 2 To advance to the next slide press the space bar the letter N or the right arrow key on your keyboard 3 To go to the previous slide press P or the left arrow key 4 To quit the slideshow press Escape or Q Keynote can be
24. old down the Option key on your keyboard as you drag it 5 Some shapes allow you to add text To add text to a shape double click inside of it and begin typing You can use the Text Inspector and the Fonts button to change the appearance of your text To draw a freeform shape select the Freeform shape tool and click on the canvas to add individual points To add a curve between two points click and hold on one of the points as you drag with the cursor You will need to drag in the opposite direction of the curve you want to create Shapes can be modi ed further using the controls in the Graphics and Metrics Inspectors see the section on Adding Images Keynote 09 Basics Created by Luis Perez Page 6 of 13 Last Updated Aug 4 2009 Guides By default Keynote uses smart guides which will only be displayed whenever an image or other object aligns with the center or edge of another object If smart guides are not enabled you can turn on this feature in the Keynote Preferences 1 Select Keynote gt Preferences 2 Click on the Rulers tab 3 Check the boxes next to Show guides at object center and Show guides at object edges You can also use the color well to change the color of your guides from the default which is yellow 4 Keynote 09 also includes spacing and sizing guides that show you when objects are distributed evenly on a slide or when their sizes match To turn on these spacing
25. presentation Another way to brainstorm a presentation is by using a whiteboard Limit the amount of text on your slides using images along with narration has been found to be the most effective means of conveying information through a multimedia presentation Instead of including everything you re going to say on a slide take the text and move it into the presenter notes where you can use it as a script when you deliver the presentation Replace the text with high resolution images that reinforce your point and work as a visual organizers images of people work well for emotional connection By setting up your laptop to use dual displays you can view the presenter notes on your laptop as you deliver the presentation on a projector Keynote 09 Basics Created by Luis Perez Page 12 of 13 Last Updated Aug 4 2009 Use more slides a common mistake is to create a few slides with several points on each of them This results in busy confusing slides where each piece of information has to compete for attention A better approach is to divide a complex slide into a sequence of simpler slides with one key point per slide This will improve the pacing of your presentation Use animation sparingly Keynote includes many animation effects to add visual appeal to a presentation These effects should only be used when they help reinforce the idea you want to convey on a slide A good time to use an animation is at t
26. r you can click on Edit Mask to modify the mask You can create more complex masks using shapes 1 Select the image you want to mask 2 Select Format gt Mask with Shape and choose one of the shapes listed 3 Adjust the mask by moving the shape and resizing it with the handles 4 Press Return to set the mask Keynote allows you to use a mask to remove an object from its background This feature which is called Instant Alpha works well when the object is on a solid background To use Instant Alpha 1 Choose the image you want to modify 2 Select Format gt Instant Alpha 3 Click on the color you want to make transparent with the mask As you drag the area that will be made transparent will grow You can also click and drag multiple times to select other areas of the image you want to make transparent 4 When you re nished press the Return key on your keyboard Tables Tables are useful for organizing and summarizing information Keynote 3 adds support for formulas in tables To add a table in Keynote 1 Click on the Table button on the toolbar or choose Insert gt Table 2 Use the handles to resize the table 3 Drag the table to position it where you want it on the slide 4 Double click on a table cell and start typing Press Tab or use the arrow keys to move to other cells Keynote 09 Basics Created by Luis Perez Page 7 of 13 Last Updated Aug 4 2009 Another way
27. slide or type the slide number in the text box Black displays a black screen Use this feature when you want to pause your presentation and expand on a point you just made without the distraction of the onscreen content Options includes an option for swapping displays This option is useful when using Keynote with an external monitor and you need to switch where the presentation is displayed Using Keynote Remote If you have an iPhone or iPod touch you can purchase and download the Keynote Remote application from the App Store and use it to control your presentation After you ve purchased the Keynote Remote application you must link it to your computer before you can use it To do this your iPhone or iPod touch and computer must be on the same Wi Fi network To link your Keynote Remote 1 Open Keynote on your computer and choose Keynote gt Preferences 2 Click Remote in the Preferences window and select Enable iPhone and iPod touch Remotes 3 Open the Keynote Remote application icon on your iPhone or iPod touch 4 On your iPhone or iPod touch create a link to Keynote following the instructions on the device A passcode appears 5 In Keynote click the link button next to the remote device that you want to pair with Keynote 6 Type the passcode into the window that opens in Keynote 7 Close Keynote preferences 8 Advance your slides on the iPhone or iPod touch by s
28. volume level 5 Click on the pulldown menu above the iTunes library button and select Loop to have the soundtrack repeat as long as the presentation is playing Keynote can be used to record narration for a presentation To record narration for a set of slides 1 Select the slide where you want to start your narration in the slide organizer 2 Choose File gt Record Slideshow or in the Document Inspector choose Audio and click on Record 3 Play your presentation as you would normally A pulsing red light in the upper left corner of the screen will let you know that you are recording To pause recording click on the recording indicator To resume recording press any key 4 To stop the recording and save it with your presentation press the Escape key on your keyboard If you need to re record your presentation press the Clear button in the Audio tab of the Document Inspector or choose File gt Clear Recording Working with Shapes Keynote has a number of shapes that can be used in presentations including lines geometric shapes and freeform curves To add a shape 1 Click on the Shapes button on the toolbar and select a shape type 2 Once the shape has been added click on it once to select it and move it where you want it to appear in your presentation 3 Use the handles to resize the shape hold down the Shift key as you resize a shape to constrain its proportions 4 To duplicate a shape h
29. wiping as you normally would to switch screens on the device Sharing a Presentation Keynote 09 includes an option for emailing a copy of your presentation To email your presentation choose Share gt Send via Mail and select a format Keynote PowerPoint or PDF To use the slides you ve created in Keynote in any of the programs in the iLife suite choose Share gt Send to and select the program from the list This menu also includes an option for uploading your slides directly to YouTube as a movie To export the slides to your hard drive as a different format 1 Choose Share gt Export 2 When the export window opens select a format Quicktime movie PowerPoint PDF Images HTML or iPod and set your export options these will vary depending on the format you choose 3 Click on Next to continue 4 Enter a name for the exported le choose a save location and click on Export You can create a podcast with Keynote by recording narration on your slides and then choosing to export the presentation as either a Quicktime movie for playback on your Keynote 09 Basics Created by Luis Perez Page 11 of 13 Last Updated Aug 4 2009 computer or as an iPod movie for playback on an iPod iPhone or iPod touch When you select one of these formats make sure that Recorded Timing is selected from the Playback Uses pulldown menu This will make sure that each slide is displayed for the duration of your n
30. y and drag the slide until you see a blue triangle When your release the mouse a duplicate slide will be created Using the slide organizer you can change the order of slides by dragging and dropping You can also organize your slides into groups by using indentation To indent a set of slides 1 Select the slide where you want to begin indentation 2 Press the Tab key on your keyboard 3 Use the disclosure triangle that appears next to the slide above your indented slides to collapse and expand the group of indented slides This is useful when you have large presentations open and wish to hide some slides while you work If you want to hide a slide so it doesn t play during a presentation choose the slide in the slide organizer and then select Slide gt Skip Slide A thick line will take the place of the hidden slide in the slide organizer To unhide the slide choose Slide gt Don t Skip Slide Adding Text Most of the master slides in Keynote include body text with bullets To add text without bullets you can create a free text box A free text box will expand or contract depending on the text inside of it However the text included in it will not show up in outline view To add a free text box 1 Choose Insert gt Text or click the Text button in the toolbar 2 In the text box that appears on the slide canvas double click the word Text and begin typing 3 Drag the text box where you want it
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