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Philips Pocket Memo 9450 VC

1. You can change the current character i e the one which is blinking by moving the Jog Dial up or down For example change the Keyword input 1 manually to 2 by moving the Jog Dial up IDENT IDENT Al Ac To move one position to the left press the REC Record button on DPM 9450 00 On DPM 9450 52 press the FFWD Fast Forward button 33 DPM 9450 User Manual e To insert a character before the current position press the INS OVR Insert Overwrite button The DPM displays an underscore character this will be replaced by the character you either insert manually Jog Dial or by voice alphanumeric recognition IDENT IDENT Bic AHD To delete the current character press the DEL Delete button To delete all characters of the current Keyword input move the 4 Position Switch to the Fast Rewind position DPM 9450 00 Y DPM 9450 52 FRWD Keyword recognition In Keyword recognition mode you can use phrases for providing the Keyword input Phrases are voice commands you have trained for the content definitions of a predefined Keyword The DPM recognizes the phrase and automatically assigns the correct definition to your current dictation For more information on how to define Keywords refer to the SpeechExec Dictate Online Help DPM 9450 supports Keyword commands for up to two Keywords If two Keywords are enabled for Keyword commands in SpeechExec Dictate the Keyword input becomes mandatory This mean
2. Batteries 60 m Batteries 40 E Batteries 2096 u Batteries empty Status indication bar The status indication bar may appear as follows note that the following overview only lists the most common displays of the status indication bar L n A dictation is being recorded H A sound file is being played back k A section of the sound file is marked for deletion p rTL The whole sound file is marked for deletion k The sound file has index marks n 4 The sound file includes spoken instructions Batteries The DPM 9450 can be operated with the two standard AAA alkaline batteries delivered with the product You can also use rechargable Philips NiMH batteries LFH 9144 For recharging the batteries only use the power supply LFH 9145 it can also be used for running the DPM from the mains power supply The power indicator on the display may appear as follows El The batteries are full 100 imr 4 5 of the battery power is available 80 im Y 3 5 of the battery power available 60 E 2 5 of the battery power available 40 E 1 5 of the battery power available 20 C The batteries are empty and should be replaced If the batteries are dangerously low and should be replaced or recharged this symbol is displayed Ex Note If the power level in the batteries drops below 2 0 V no recording or playback is possible Recharging the batteries The DPM can be operated with the rechargable
3. Sometimes the drive letter assignment for the DPM conflicts with an existing drive letter mapping this is why the DPM cannot be seen in the Windows Explorer Additionally SpeechExec Dictate displays the DPM status as DPM disconnected Solution Mount all network drives starting with drive letters Z Y X in reverse alphabetical order 35 DPM 9450 User Manual PC sound system is not functioning e The DPM is used as a USB sound device Open the Sounds and Multimedia Properties dialog box in the Control Panel Make sure your PC s sound system is the Preferred device selection Activate the Use only preferred devices option Recharging batteries is not possible e The DPM is turned on and connected to the PC with download mode activated Turn the DPM off to start recharging Important The DPM can only recharge the rechargable Philips NiMH batteries LFH 9144 36 DPM 9450 User Manual Index 4 4 Position Switch Lock Hold switch 6 Playback 16 A Advanced display 8 Advanced operations 20 Alphanumeric commands Character set 30 Training 28 Alphanumeric recognition 32 Appearance 8 Assign Keywords 9 Authors 22 Automatic recording 12 19 B Backlight 12 Barcode into Keywords 23 Barcode scanning 23 Basics 14 Batteries 4 Recharge 4 Beep 11 Button DEL 17 DL VC 25 EOL 15 EOL P 15 Fast Forward 17 INS OVR 16 Priority 15 REC 14 C Card 6 Character set 30 Commands 28 Configu
4. refer to the Assigning Keywords section in this manual For more information on DPM Keywords refer to the SpeechExec Dictate Online Help If the DPM has been configured with the Linked Keywords setting this menu contains the available Keyword sets For more information refer to the Linked Keywords section in this manual Note If no Keywords are defined and no user defined labels are enabled the menu selection starts with the menu entry for setting the date and time on the DPM DPM 9450 User Manual Setting the date and time DPM 9450 00 This is the default date and time format for DPM 9450 00 YYYY MM DD year month day and HH MM hours minutes The menu entry for the date and time displays the current date setting 2005 1230 O DE Confirm the menu entry selection by pressing the Jog Dial and do the following 1 Set the year by moving the Jog Dial up or down Confirm the setting by pressing the Jog Dial ok 4 ok 4 c00 12 30 c006 12 30 11 57 11 57 2 Set the month and the day ok 4 oe 006 16 30 006 01 30 11 57 11 57 3 Set the time k ok 006 01 01 006 01 01 11 57 00 57 T T When you have set and confirmed the MM minutes setting you will automatically return to the DPM main menu See also the Additional information section below Setting the date and time DPM 9450 52 This is the default date and time format for DPM 9450 52 YYYY MM DD year month day and HH MM hours m
5. the selection by pressing the Jog Dial again You can exit training at any time The only exception is when you have already started training you cannot exit between the first and second training Returning to training retraining If you are not satisified with the recognition result for a character or phrase you can return to training at any time and redo training If a character or phrase has already been trained the DPM displays a bubble symbol on the screen e The example below assumes that the number character O has been trained with the voice command nil You would prefer to use the command zero instead Do the following 1 Access the DPM menu go to the menu entry for voice command training and press the Jog Dial to access it 2 Scroll to number 0 The bubble symbol indicates that the number has been trained already ct DEL 0 31 DPM 9450 User Manual 3 Press the DL VC button and say zero This starts the training process again and deletes the current training result O 0 4 Repeat the new command Additional information e To delete the training result for a character or phrase press the DEL Delete button for 0 5 seconds If a character or phrase has not been trained pressing the DEL button for 0 5 seconds exits the training menu e To exit training press the Jog Dial briefly Select the menu entry for exiting the DPM menu ch and confirm the selection by pressing the Jog Dial again You can e
6. Play 11 18 SP LP 11 SP LPm 18 Special characters 30 32 SpeechExec Dictate 22 26 Spoken instruction Delete 26 Insert mode 26 Overwrite mode 25 Spoken instructions 25 Standard display 8 Standard Play 11 18 Start screen 7 Starting work 14 Symbols 4 DPM 9450 User Manual T Time DPM 9450 00 10 Time DPM 9450 52 10 Training 28 Alphanumeric commands 28 Keyword commands 30 Transfer Data 26 Troubleshooting 35 U User defined label 21 DPM menu 9 V VA 12 19 39 DPM 9450 00 19 DPM 9450 52 19 Voice commands 28 Recognition 32 Training 28 Voice activated recording 12 19 Volume 16 Ww Warning 35 Winding 17 DPM 9450 00 17 DPM 9450 52 17 Workflow management 26
7. Reformatting the memory card e Voice command training Note The setting for the DPM display appearance Standard display and Advanced display options for enabling disabling the record notification beep and for recording into one file only can only be made via SpeechExec Dictate Note If the one file function is activated any recording will be stored in a single file The Skip Forward Skip Back and EOL functions are not available If the record notification beep is enabled you will hear two beeps every time the DPM goes into Recording mode DPM 9450 User Manual Accessing the DPM menu You can access the DPM menu by pressing the Jog Dial for about two seconds The DPM menu can only be accessed when the DPM is in Stop mode e To move between the DPM menu entries move the Jog Dial up or down c2 e To select a menu entry for example the date and time setting go to this menu entry by moving the Jog Dial up or down Confirm your selection by pressing the Jog Dial This way you access the menu entry and can change the settings for it Confirm your changes by pressing the Jog Dial and to return to the DPM main menu To exit a menu entry selection without confirming the changes press the DEL Delete button on the DPM This exits the DPM main menu and discards any changes Note If no menu entry selection is made within ten seconds the DPM automatically exits the DPM menu and goes back into Stop mode To exit the DPM menu d
8. dictation via the EOL P button is also possible in Record Standby mode The functions of the EOL P button are as follows e f you press the EOL P button once the current file is marked as finished EOL End of Letter The file is closed and a new empty file is created im 5P 11 57 im 5P 11 57 A l 6 16 54 o 16 54 e If you press the EOL P button twice within 0 5 seconds the current file is marked as finished EOL and priority is assigned to it This also closes the current file and creates a new empty file m 5p 11 57 E 5p 11 57 d HK _H j H 0 16 54 o 16 54 Note If you have finished a dictation with EOL no further recording is possible in this file It is also not possible to delete the file or to delete a section from the file 15 DPM 9450 User Manual Removing EOL and Priority from a dictation To remove the EOL or Priority status from a dictation do the following 1 Make sure the 4 Position Switch is in the Stop position 2 Goto the respective dictation file by moving the Jog Dial up or down 3 To confirm the file selection and access the file press the Jog Dial 4 To either remove the EOL or the Priority status do one of the following e To remove the EOL status press the EOL P button once e Toremove the Priority status press the EOL P button twice within 0 5 seconds Recording mode Insert Overwrite The INS OVR button switches between Insert and Overwrite mode The defau
9. is indicated with large bold letters SP pr Confirm the menu entry selection by pressing the Jog Dial and do the following e Set LPm lin e Set SP F Confirm the setting by pressing the Jog Dial and to return to the DPM main menu For more information on the recording format refer to the Recording format section in this manual DPM device beep You can define whether you want the DPM to beep when specific operations take place Otherwise the DPM is muted except for warnings for example when the batteries are almost empty or the memory card is almost full This is the menu entry for the device beep a check mark next to the symbol indicates that the beep function is enabled The symbol always shows the current setting TE Confirm the menu entry selection by pressing the Jog Dial and do the following e Enable the device beep this is the default setting J wt e Disable the device beep oF Confirm the setting by pressing the Jog Dial and to return to the DPM main menu Setting the microphone sensitivity The setting for the microphone sensitivity defines the audio input level for the DPM s built in microphone This is the menu entry for the microphone sensitivity the symbol always shows the current setting Ph Confirm the menu entry selection by pressing the Jog Dial and do the following e Set the microphone sensitivity to low when recording dictations in a noisy environment Oh e Set the microphone sensitivity to med
10. labels If you have previously entered a user defined label the menu entry displays this label LABEL 1 o 3 To start editing the label press the Jog Dial again DK 9 T LABEL 1 Note If the mandatory user input option for entering user defined labels has been set in SpeechExec Dictate you will immediately access the DPM menu at this level 4 Select or change the first character number of the label by moving the Jog Dial up or down Confirm a character number selection by pressing the Jog Dial DK 83 T LABEL 1 5 When you have entered the complete label string confirm by pressing the Jog Dial for about two seconds Additional information e If there is more than one user defined label enabled you will automatically go to the next label upon confirming the first label LABEL 2 ok lt 1 o 1 LABEL 2 e To delete a character from a label string press the DEL Delete button briefly To discard any changes you have made and to exit the DPM menu press the DEL button for about two seconds e To insert a character into a label string press the INS OVR Insert Overwrite button e To move one character to the left press the REC Record button on DPM 9450 00 on DPM 9450 52 press the FFWD Fast Forward button e To re use an already existing label without changing it confirm the label by pressing the Jog Dial for about two seconds The DPM will beep and you are required to confirm again Assigning Ke
11. not be interrupted e When you are recording in Overwrite mode index marks will be overwritten without any warning e You can insert up to 32 index marks into one file e You cannot insert index marks into dictations which have been finished with EOL Deleting index marks To delete an index mark do the following 1 Goto the position of the index mark in the file using the fast forward or fast rewind function Fast forward or fast rewind will stop automatically at the insertion point of an index mark and the DPM will beep Note Do not use the playback function because playback does not allow you to position correctly at the insertion point of an index mark 2 Press the DEL button for about 2 seconds The string for the index mark will flash The index mark will be deleted after 2 seconds 20 DPM 9450 User Manual Entering user defined labels A user defined label is an alphanumeric string which can have up to 13 characters Such a label is entered directly on the DPM If and how many user defined labels can be entered depends on the corresponding setting in SpeechExec Dictate For more information refer to the Online Help delivered with the program When entering user defined labels on the DPM you can use the characters A Z and the numbers 0 9 spaces are also allowed To enter a user defined label do the following 1 Press the Jog Dial for about two seconds to access the DPM menu 2 Goto the menu entry for user defined
12. phrase has been trained for a Keyword definition you can exit training by pressing the DEL Delete button for about 0 5 seconds If a phrase has already been trained this symbol is displayed B In this case pressing the DEL button for 0 5 seconds will erase the training result for that phrase The status of the definition reverts to untrained To exit training after deleting a training result you have to press the DEL button again for about 0 5 seconds If the training results for a phrase differ a lot e g due to background noise you will have to repeat the phrase until a second satisfactory training result is available If the training results for two phrases are too similar e g Jones and James the training for the second phrase will not be accepted the LED is red Select a different phrase for example train the Keyword James with the phrase Jim DPM 9450 supports Keyword commands for up to two Keywords When you have created and trained phrases for all content definitions of the first Keyword you automatically proceed to train phrases for the content definitions of the second Keyword You exit the DPM menu automatically when you have trained the last definition If you redefine a Keyword content you only need to retrain the new content definition Already trained contents of the same Keyword and their phrases are unaffected To exit training press the Jog Dial briefly Select the menu entry for exiting the DPM menu A and confirm
13. the Keyword s usage definition Author AUTHOR Jones IK Note If a Keyword assignment has already been made the current assignment is displayed as the menu entry for example AUTHOR Jones 2 Confirm the Keyword selection by pressing the Jog Dial The Keyword s content definitions are displayed Jones Singh Watson 3 Move the Jog Dial to scroll to the name you want to assign ok Singh 4 Confirm your selection by pressing the Jog Dial and to return to the DPM main menu 5 Assign a second Keyword by moving the Jog Dial to display its usage definition PATIENT PATIENT ok 6 Confirm the Keyword selection by pressing the Jog Dial The Keyword s content definitions are displayed Peter Steve Patricia 7 Move the Jog Dial to scroll to the subject you want to assign nk x Petar 8 Confirm your selection by pressing the Jog Dial and to return to the DPM main menu 9 Assign a third Keyword by repeating the steps from above DOCUMENT DOCUMENT ok ok Report 22 DPM 9450 User Manual 10 Assign a fourth Keyword TYPIST TYPIST IK o Green 11 Assign a fifth Keyword DELIVERY DELIVERY 0 ox Fox The selected Keyword definitions are stored with your dictation Any new dictation you create will be assigned the same information unless you select different Keyword definitions You can select different Keyword definitions as long as no recording has been done in the file After recor
14. DPM 9450 User Manual PHILIDS DPM 9450 User Manual VERSION DPM 9450 05 2005 English COPYRIGHT O 2003 2005 Philips Austria GmbH PSP Dictation Systems All rights reserved Reproduction in whole or in part is prohibited without the written consent of the copyright owner Information in this manual is subject to change without notice TRADEMARKS Pocket Memo is a registered trademark of Philips Windows 2000 and Windows XP are registered trademarks of Microsoft Corporation All other names are trademarks registered trademarks or service marks of their respective owners DISCLAIMER AND NOTICES Philips has carried out extensive testing with most popular configurations However since PC add ons and device drivers change very rapidly we are unable to guarantee conflict free operation The CE mark confirms that the device corresponds to the relevant guidelines of the European Union The cardboard used for packaging can be recycled This electronic facility contains recyclable material e Technical changes and errors excepted Please note that not all accessories mentioned in this manual are necessarily part of the package contents Descriptions of accessories such as memory cards additional microphones or the Foot Control are for information only and do not require Philips to deliver any of these accessories with DPM 9450 FE Declaration of Conformity Tested to comply with FCC standards For home or off
15. LL a ANNAE 7 E KEL a EE EEEE E ede E E E A E E 7 Display appeararnce n ope a dis 8 A E RU E T 8 Accessing the DPM Me A daa 9 User detined labels voii ii loas qe eR ed Ceo cedes des 9 Assigning Keywords O deae Le Den 9 Setting the date and time DPM 9450 00 enn ene eee nene nnne nnne nennen 10 Setting the date and time DPM 9450 52 0oooconnoccccconoccnononononononnncnnnoncnnnonnncnnno nn nr enne nennen nennen nnne 10 Setting the recording format 1 eese tere eoe oie 11 DPM device Deep i oiii oce dete ini 11 Setting the microphone sensitivity ccineetsenitesidka toot tede k ete pe tien BL Lobo a aco dde 11 Voice activated recording a se irere ereere teisei har eieae s Ee a era ener iaae aeS Enana entr Ea ee gieken ie 12 Backlight o o iii A ess 12 Changing the contrasta iio conil 12 Displaying the recording time iii idas 12 Reformatting the Memory card ecc criticada leete ica 13 Power SaveTnod6a irme tite EUH e db cet eie te iip 13 Chapter 4 Basic Operations erit repart ape eee sone EX Ro pitts aane a UR eoe eo Feo R Un ee ex oe edes eere 14 Recording DPM 9450 00 Recording DPM 9450 52 Finishing a dictation EOL and Priority essen enm nennen nennen nennen nennen 15 Recording mode Insert Overwrite ceci eres erede dede dnd dan 16 PlAYDACK Com E 16 Adjusting the vol me rne eoe ne Reed er dite eo ce eee te badge pe eet ee
16. Long Play mobile The recording format determines the recording speed and audio quality of the recorded sound files m Standard Play recording format LFm Long Play mobile recording format The default setting is SP For more information on changing this setting refer to the corresponding DPM menu section in this manual Note Only one format can be selected for each file the format for a file can be changed as long as no recording has been done in the file After recording has been done in the file it is possible to switch between the SP and LPm recording format in the DPM menu This change will not take effect for the current file but from the next new file onwards From that point on any new files are recorded in the selected format until the setting is changed again The values for the two formats are as follows Standard Play SP 13 7 kbit s With this format about 312 minutes of recording time are available on a 32 MB memory card This recording format provides excellent audio quality It is recommended when the dictation sound files are used for example for speech recognition Long Play mobile LPm 9 1 kbit s This recording format provides good audio quality With this format about 468 minutes of recording time are available on a 32 MB memory card 18 DPM 9450 User Manual Voice activated recording Voice activated recording mode is a convenient feature for hands free dictation When voice activated recording
17. Philips NiMH batteries LFH 9144 For recharging these batteries either use the DPM Docking Station 9110 or the Philips power supply LFH 9145 DPM 9450 also supports recharging of the batteries via the USB port For more information see below For more information on recharging the batteries with the DPM Docking Station 9110 refer to the documentation delivered with the product DPM 9450 User Manual Philips power supply LFH 9145 To recharge the batteries fast recharge with the Philips power supply LFH 9145 do the following 1 Connect the Philips power supply LFH 9145 to the mains power supply 2 Deactivate the DPM via the Lock Hold switch this starts the recharging process Important The DPM can become quite warm during fast recharging The recharging process is indicated on the DPM display with these alternating symbols L and m When recharging is finished only the symbol for full battery power is displayed Ll Note When working with standard rechargable batteries the DPM only displays the symbol for 80 battery power amp J even if the batteries have been fully recharged The symbol for 100 battery power is only displayed when completely new standard batteries not rechargable are inserted or when the DPM is run from the mains power supply Power supply through USB When DPM 9450 is connected to the PC via USB the power supply for the device comes from the USB port This has the following advantages e You can ope
18. abel 21 LCD display 4 LED 14 15 Green 16 Red 16 Letters 30 32 Linked Keywords 24 Lock Hold switch 6 Long Play mobile 11 18 Memory card 6 Format 7 Insert 6 Reformat 13 Menu 8 Backlight 12 Contrast 12 Date and time 10 Device beep 11 Keywords 9 Microphone sensitivity 11 Recording time 12 Reformatting the memory card 13 SP LPm 11 User defined label 9 Voice activated recording 12 Microphone sensitivity 11 MMC 6 Mode Insert 16 Overwrite 16 Power Save 13 Record Standby 14 N Numbers 30 32 O Operations Advanced 20 Basic 14 Overwrite 25 Overwrite mode 16 P Package contents 1 Phrases 34 Playback 16 38 Power Save mode 13 Priority 15 Priority button 15 Program SpeechExec Dictate 26 R REC 14 15 REC button 14 Recharge Batteries 4 Recognition 32 Alphanumeric 32 Keyword 34 Record 15 Instructions 25 Record LED 14 15 Record Standby 14 Recording DPM 9450 00 14 DPM 9450 52 15 Recording format Long Play mobile 11 18 Standard Play 11 18 Recording mode Insert 16 Overwrite 16 Recording time 12 Reformat Memory card 13 Retrain 31 Returning to training 31 S Scan Barcode 23 SD 6 Section sound file Delete 17 Skip Back 19 Skip Forward 19 Software SpeechExec Dictate 22 26 Sound file Delete file 18 Delete section 17 Playback 16 Skip Back 19 Skip Forward 19 Sound file format Long Play mobile 11 18 Standard
19. ance of approximately 4 inches ten centimeters between your mouth and the DPM m 5F RM11 5v o 16 54 While DPM 9450 52 is in Recording mode the Record LED shines permanently red if Overwrite mode Note Depending on the setting for the recording mode the LED can be either red or green In Overwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green Note In Recording mode the following buttons are not available EOL P INS OVR DEL REC 2 Move the 4 Position Switch to the STOP Stop position to stop recording JE AN 11 57 o 16 54 The Record LED goes out 3 To continue recording move the 4 Position Switch to the REC Record position again 4 When you are finished and do not want to make any further changes to the dictation press the EOL P button CR to mark the current dictation as finished EOL symbol 4 The file is closed and a new empty file is automatically generated The file number is increased by one Finishing a dictation EOL and Priority The EOL P button CR on the DPM has two functions marking a dictation as finished EOL function End of Letter and assigning priority to a dictation The EOL P button is only operational if the 4 Position Switch is in the Stop position and recording has been done in the file J The dictation is marked as finished EOL End of Letter l The dictation has been assigned priority Note Finishing a
20. art screen or reenter the mode which was active before it entered the Power Save mode Note If you have voice activated recording enabled and the DPM is in Record Standby mode the device will go into Power Save mode after 60 minutes 13 DPM 9450 User Manual Chapter 4 Basic Operations This chapter provides an introduction to the basic functions of DPM 9450 Recording a dictation Recording mode Insert Overwrite Playing back a dictation Fast Forward and Fast Rewind Deleting parts of a sound file and deleting entire sound files Finishing a dictation EOL and Priority Additional settings Recording DPM 9450 00 DPM 9450 00 enables you to create high quality digital recordings To make a recording with DPM 9450 00 do the following 1 2 Make sure that the 4 Position Switch is in the Stop position 8 and that you have the memory card inserted Press the REC Record button DPM 9450 00 goes into Record Standby mode E 11 55 o 16 54 While DPM 9450 00 is in Record Standby mode the Record LED blinks red Note Depending on the setting for the recording mode the LED can be either red or green In Overwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green To start recording move the 4 Position Switch to the Play position A and start dictating Speak clearly and keep a distance of approximately four inches ten centimeters between your mouth an
21. art using them Alphanumeric commands support up to five Keywords each Keyword input can have up to 15 characters Keyword commands This type of voice command allows you to use phrases for existing Keyword definitions A Keyword definition is the combination of the Keyword usage and its contents You can define one usage string and up to 20 content strings with up to 15 characters each for a Keyword in SpeechExec Dictate These definitions are transferred to the DPM where you then train phrases for them Keyword commands support up to two predefined Keywords Training Training is the process where you adapt the DPM to your voice Training ensures that the DPM understands and correctly interprets the voice commands you say In the case of alphanumeric commands this means that you teach the DPM how you say the numbers letters and special characters you will be using for spelling the Keyword input In the case of Keyword commands you teach the DPM the phrase you will be using for providing the Keyword input Alphanumeric commands For DPM 9450 to correctly understand and interpret Keyword input which is supplied via alphanumeric commands you need to train the characters you will be using You can find a complete list of all supported characters at the end of this section Important When you train the letter characters A Z it is recommended that you use an alphabet like spelling style For example use the spelling alphabet of the National Air T
22. ate the Keyword input becomes mandatory This means that when you create a new dictation you are immediately prompted to provide the Keyword input via alphanumeric commands If only one Keyword has been enabled you can provide the Keyword input at any time during dictation Proceed as follows 1 Make sure your dictation is in Stop mode on DPM 9450 00 this can also be Record Standby mode This first step is valid in the case of one Keyword enabled for voice commands only 2 Press the DL VC button to enter recognition mode Keep the button pressed while you use voice commands The DPM displays the predefined Keyword usage in this example IDENT and you can start spelling For example say one IDENT D 32 DPM 9450 User Manual 3 The recognition result in this example the number 1 appears on the screen IMs 5 Keep the DL VC button pressed and spell the remaining characters of your Keyword input For example say two three four five six The recognition results appear on the display the current position i e the latest input is always indicated by a blinking character 5 When you are finished with the Keyword input and you want to confirm it press the Jog Dial briefly Additional information The LED provides feedback about the recognition result If the LED is green recognition has been successful The LED is red if nothing has been said or if recognition did not succeed A single Keyword input can h
23. ave up to 15 characters These can be any numbers letters or special characters supported by the DPM and which you have previously trained For a complete character set refer to the Training section for alphanumeric commands in this manual When the Keyword input consists of more than 7 characters a smaller font is used on the DPM display If more than one Keyword is enabled for alphanumeric commands you are automatically prompted for the Keyword input when you create a new dictation When you confirm the input for the first mandatory Keyword by pressing the Jog Dial you are prompted automatically to provide the next input You cannot start dictation until you have provided the input for all enabled Keywords To discard the Keyword input and return to your dictation press the DEL Delete button for about 0 5 seconds In dictation mode only the Keyword input for Keyword 1 is displayed on the DPM display Editing alphanumeric recognition results When you release the DL VC button in recording mode the Keyword input is not finished but the DPM does not listen to your voice any longer The recognition process is interrupted and you can for example look up missing information in your documents To provide the missing information and return to recognition mode press the DL VC button again keep it pressed and start speaking While recognition is interrupted you can also modify the Keyword input manually The following options are available
24. bar of the DPM display The pictures below show the DPM display while a spoken instruction is being recorded and after you have returned to normal recording lm SP 11 54 imr SP 11 54 Hea a lb 14 a 16 35 INSTR 1 INSTR 1 4 To insert another spoken instruction follow the steps from above im 5p 11 55 o 7 15 INSTR 2 Recording spoken instructions in Overwrite mode When Overwrite mode is enabled on your DPM the behavior is as follows e Spoken instructions will be overwritten partially or completely without any warning e When you start normal recording inside a spoken instruction and finish recording before you have reached the end of the spoken instruction the instruction is split into two parts For example you have a spoken instruction with a length of 12 seconds You position inside the instruction at 5 seconds and do normal recording for 5 seconds Your sound file will then have a spoken instruction of 5 seconds followed by normal recording of 5 seconds followed by the remainder of the instruction of 2 seconds However the total length of the instruction has been decreased to 7 seconds because the middle part has been overwritten with the normal recording 25 DPM 9450 User Manual Recording spoken instructions in Insert mode When Overwrite mode is enabled on your device the behavior is as follows e When you insert a spoken instruction before an existing one the numbering of the consecutive instructio
25. been said or if training did not succeed You are now prompted to train the character a second time This is indicated again by the blinking character on the DPM display Training a character twice improves the recognition rate Press the DL VC button and say the character again The DPM displays the training screen again r wr T 0 4 Additional information You can skip the training of a character by moving the Jog Dial up For example if you do not want to train the number 0 move the Jog Dial up to display the number 1 You can also skip more than one character For example to skip the training of the next three characters move the Jog Dial up three times As long as a character has not been trained you can exit training by pressing the DEL Delete button for about 0 5 seconds A character which has already been trained is indicated with this symbol B In this case pressing the DEL button for 0 5 seconds will erase the training result for that character The status of the character reverts to untrained To exit training after deleting a training result you have to press the DEL button again for about 0 5 seconds 29 DPM 9450 User Manual If the training results for a character differ a lot e g due to background noise you will have to repeat the voice command until a second satisfactory training result is available If the training results for two characters are too similar e g four number 4 and door letter D t
26. d the DPM im 5p 11 57 o 16 54 While DPM 9450 00 is in Recording mode the Record LED shines permanently red if Overwrite mode Note In Recording mode the following buttons are not available EOL P INS OVR DEL REC Move the 4 Position Switch to the Stop position 8 to return to Record Standby mode E 11 55 o 16 54 Note Pressing the REC button enables to switch between Record Standby mode and Stop mode While DPM 9450 00 is in Record Standby mode you can do one of the following e To continue recording move the 4 Position Switch to the Play position A again 5P 11 57 o 16 54 e To leave Record Standby and enter Stop mode either move the 4 Position Switch to the Fast Rewind position Y or press the REC button 5P 11 57 o 16 54 When you are finished and do not want to make any further changes to the dictation press the EOL P button cu End of Letter and Priority to mark the current dictation as finished EOL symbol z Finishing a dictation via the EOL P button is also possible in Record Standby mode The file is closed and a new empty file is automatically generated The file number is increased by one 14 DPM 9450 User Manual Recording DPM 9450 52 DPM 9450 52 enables you to create high quality digital recordings To make a recording with DPM 9450 52 do the following 1 Move the 4 Position Switch to the REC Record position and start dictating Speak clearly and keep a dist
27. ding has been done in the file it is possible to choose different Keyword definitions on the DPM display These changes will not take effect for the current file but from the next new file onwards Note If the DPM goes into Power Save mode while assigning Keywords the DPM is reactivated in Stop mode Any unconfirmed Keyword assignments will have been discarded You have to access the DPM menu and repeat the Keyword assignment Scanning barcode information into Keywords When using the DPM in combination with the DPM Barcode Scanner Module 9284 you can scan barcode information into the Keyword fields if the corresponding setting has been enabled in SpeechExec Dictate For more information on this setting refer to the Online Help delivered with the program Note If the Barcode into Keywords setting is mandatory make sure you have the Barcode Module attached to your DPM When you create a new dictation file you must scan in the barcode information before you can start to record your dictation Example Barcode scanning Keyword 1 has been configured as patient ID and Keyword 2 as insurance no Keywords 3 5 are left empty The DPM is configured for barcode input and the Barcode Module is attached Do the following 1 Make sure the DPM is in Stop mode and create a new dictation file e g by pressing the REC Record button The DPM now expects the barcode input on the DPM display this is indicated by the following screen Patie
28. ding has barcode information 14 The current Keyword 1 assignment Note If you inserted and formatted a new memory card moving the Jog Dial Skip Forward pressing the REC button DPM 9450 00 or moving the 4 Position Switch to the Record position DPM 9450 52 will automatically generate a new file e DPM 9450 00 The new file is immediately in Record Standby mode e DPM 9450 52 The new file is immediately in Recording mode Display appearance The appearance of the DPM display depends on the corresponding setting Standard display and Advanced display options in SpeechExec Dictate For more information refer to the SpeechExec Dictate Online Help e The Standard display option uses larger symbols without showing the status indication bar Em 5p 11 57 34 fl gt 00 16 Jones e The Advanced display option uses smaller symbols It enables to view more information on the current dictation and shows the status indication bar This bar provides visual feedback when a dication for example is recorded or played back ma 5P 11 57 M gt 6 16 54 Jones DPM menu The DPM 9450 comes with a menu which provides the following options e User defined labels e Assigning Keywords e Setting the date and time e Setting the recording format e Enabling and disabling the DPM device beep e Setting the microphone sensitivity e Voice activated recording e Backlight on off e Changing the contrast e Displaying the recording time e
29. e confirm the menu entry selection by pressing the Jog Dial Move the Jog Dial to have the symbol without the check mark and confirm your changes by pressing the Jog Dial again You will return to the DPM main menu 12 DPM 9450 User Manual Reformatting the memory card You can erase any data on the memory card by reformatting the memory card This is the menu entry for reformatting LIT Confirm the menu entry selection by pressing the Jog Dial The following screen is displayed FORHAT DEL SEC To reconfirm and start the reformatting process press the DEL Delete button for at least two seconds This will erase all data on the memory card permanently Note You can cancel the reformatting process by removing the memory card or by moving the 4 Position Switch before pressing the DEL button Note When reformatting a memory card of the type SD make sure the card is not write protected A write protected SD card is indicated with this symbol on the DPM display Power Save mode If the DPM is left inactive for more than four minutes it goes automatically into Power Save mode and the display is turned off You can reactivate the DPM by pressing any button or moving the 4 Position Switch This does not initiate the function of the corresponding button The only exception is if you move the 4 Position Switch to the Play position this will start playback When the device has been reactivated it will either display the st
30. e dictation as finished Press this button twice eeP to mark the dictation as finished and to assign priority to it 13 MIC The microphone socket 14 EAR The earphone socket 15 The function of this button depends on your DPM model DPM 9450 00 Record REC DPM 9450 52 Fast Forward FFWD 16 DL VC This is a multi function button which supports the following operations When the DPM is connected to the PC this button activates the download function DL When it is not connected the DPM will expect voice input when you press this button VC When you press the button for about 0 3 seconds in Playback or Recording mode an index mark is inserted into the sound file When you press the button for at least 1 second in Recording mode a spoken instruction is inserted into the sound file For more detailed information on the various functions refer to the corresponding sections in this manual 17 Power supply socket for Philips LFH 9145 DPM 9450 User Manual LCD display The DPM 9450 has a high quality graphical LCD display You will see the following symbols np Standard Play LF Long Play mobile AH AM symbol hours before noon PH PM symbol hours after noon ae Fast Rewind Fast Forward i Recording EE Record Standby T Stop E Playback A Voice activated recording 4 Insert mode E EOL End of Letter I Priority i Write protected SD card Mill Barcode information c DPM menu Batteries 100 Batteries 80
31. en 25 Recording spoken instructions in Insert mode ssssssseee enne enne nnne 26 Deleting spoken instr ctions onerare eene dite Led ek ka a ka thee eeu eaa deed rase arbre aoo 26 DPM 9450 User Manual Transferring data between DPM and PC iimiciiciinnnncisic e le 26 Chapter 6 Voice commiands rie iet rta Eo Pee iia aiii 28 A A Alphanumeric commands Keyword commands Ret rning to training retraining seiis aiae tias 31 Deleting all training res lts 3 1 taret tad cmd ida des 32 RECOJO ir iaa 32 Alphanumeric recogfiition oie enirn ente ded die rote Sdadeuuecdcevtdgecensededseeebdeddeusuceeesuen eeddecendeets 32 Editing alphanumeric recognition results nennen nnnm nnne 33 Keyword recogrnltiOFi 2 5 2 2 airis 34 Appendix Troubleshooting the DPM lseeeeeee seii iiis assesses enean in nnn nana anna natn nana nasa snas nna 35 10 O EE 37 DPM 9450 User Manual Chapter 1 Introduction The DPM 9450 Digital Pocket Memo has been designed to offer optimum user convenience and greater efficiency for your daily work This manual provides a comprehensive overview of all the device s features and detailed instructions on how to operate the device DPM features e The DPM 9450 is a state of the art digital voice recorder for the professional user e Digital recording allows instant access to any point in the dictation and enable
32. he training for the second character will not be accepted the LED is red Select a different voice command for example train the letter D with the voice command Delta To exit training press the Jog Dial briefly Select the menu entry for exiting the DPM menu eb and confirm the selection by pressing the Jog Dial again You can exit training at any time The only exception is when you have already started training you cannot exit between the first and second times of training the same character Alphanumeric character set Voice commands of the type alphanumeric support the following character set 0 1 2 3 4 5 6 7 8 9 A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Aj amp i space character c i B Keyword commands For DPM 9450 to correctly understand and interpret Keyword input which is supplied via Keyword commands you need to train phrases for the Keyword definitions you will be using The following example is based on this Keyword definition The Keyword usage is work type the contents are letter memo fax email The Keyword input which can be supplied via voice commands comes from the definition of the content strings You need to train phrases for those content strings you want the DPM to recognize when you say them Proceed as follows 1 2 Press the Jog Dial for about two seconds to access the DPM menu Move the Jog Dial up or down to scroll to the menu entry for
33. ic of the device which shows and explains the various parts You also find a detailed description of the DPM display and useful information on how to operate the device with batteries DPM graphic The following graphics show the device and the names of the various parts 1 Record LED Depending on the setting for the recording mode the LED can be either red or green In Overwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green 2 LCD display 3 Built in loudspeaker 4 Built in microphone 5 Jog Dial Volume control Skip Forward and Skip Back access to the DPM menu and moving between menu entries and confirmation of selections 6 4 Position Switch with Lock Hold switch functionality Depending on your DPM model the positions on the 4 Position Switch are from top to bottom DPM 9450 00 Fast Forward 4 Play A Stop 8 and Fast Rewind Y DPM 9450 52 Record REC Stop STOP Play PLAY Fast Rewind FRWD 7 INS OVR Button for switching between Insert INS and Overwrite OVR mode 8 DEL The Delete button 9 USB socket 10 Battery compartment DPM 9450 User Manual 11 Memory card slot Insert the memory card and push it down until you hear a click To remove the memory card from the DPM push it down again until you hear the click 12 B E Press this button once eEOL to evoke the End of Letter function which marks th
34. ice use Model number DPM 9450 Trade name Philips Digital Pocket Memo Responsible party Philips Speech Processing Dictation Systems Address 64 Perimeter Center East Fifth Floor Atlanta GA 30346 USA Telephone number 1 770 821 2400 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference 2 This device must accept any interference received including interference that may cause undesired operation DPM 9450 User Manual Table of Contents Chapter 1 Introduction a ai A 1 DPM Teatre A A eee 1 Package Contents iii A ies 1 Chapter 2 Introducing the DPM 5 iiiter eiie cecdbanecerensecesdunneceradaiecesnsueecetsuateedsdeetenreded 2 DPM Reo EI EE 2 PCD CISD rd 4 A tip ER ein iem orcs EE Satestccte tila cubed aaa iaaea ettah cavest geass cot 4 Recharging the batteries comico ai be 4 Power supply through USB asta Melee on eer chine aan 5 Recharging the batteries through USB sssssseeeeeeeeenee nennen nennen nennen nene enne nnns 5 Chapter 3 Getting Started oie siicccccecssaceedzaisscecestinarcetdeasecet dnneecectuuarcarssnsecesdanaxeardeseieed acecarsscdesersdanecerased 6 Activating thie DP T M EDEN 6 LEAI a Aee toC 6 Formatting the memory Card e G pects E a EE pe ect 7 FU memory cardi eeii nea i ea a ade E Ne EEE a
35. inutes The menu entry for the date and time displays the current date setting 2005 1230 O k Confirm the menu entry selection by pressing the Jog Dial and do the following 1 Set the year by moving the Jog Dial up or down Confirm the setting by pressing the Jog Dial on on e005 12 30 cdg 12 30 an 11 57 an 11 57 2 Set the month and the day ok ok o oK 2006 12 30 2006 01 30 2006 01 30 2006 01 01 an 11 57 an 11 57 an 11 57 an 11 57 10 DPM 9450 User Manual 3 Set the time OK Ok OK oK 2006 01 01 2006 01 01 2006 01 01 2006 01 01 am 11 57 pa 11 57 PH 00 57 PH 00 00 T t t t When you have set and confirmed the MM minutes setting you will automatically return to the DPM main menu Additional information e If you do not want to change for example the YY year setting you can proceed to the MM month setting by pressing the Jog Dial e When you change the batteries for the DPM a built in power storage will keep the clock active for ten hours After that the time setting has to be repeated as described above Alternatively you can also connect the DPM to the PC and enable the Synchronize DPM time with PC time option in SpeechExec Dictate Setting the recording format The DPM enables you to record dictations either in the Standard Play or the Long Play mobile recording format The default setting is Standard Play SP This is the menu entry for the recording format the current setting
36. ional screen with the maximum number of symbols which could appear 1 2 345 6 7 I ot otto SP Pr UR PM 1 57 4 E 2 3 bn toi 14 06 uin 13 The battery power The recording format This can be either SP or LPm The SD memory card is write protected Insert mode is activated The default setting is Overwrite mode For Overwrite mode no symbol is displayed Voice activated recording mode is enabled AM or PM symbol if the US time format is used The US time format is the default setting for DPM 9450 52 Current time in HH MM hours minutes oY oa kr WN BZ The current file number The current file will always be the last file you worked on If you do not jump to a different file this file will be opened automatically 9 The dictation is marked as finished EOL End of Letter 7 and has a Priority 1 assignment 10 The recording or playback time of the current dictation 11 The status indication bar This is a graphical display for the space left on the memory card When recording playback winding etc is done in the sound file the bar displays the corresponding symbols and actions The bar above also indicates that the sound file contains a spoken instruction DPM 9450 User Manual 12 The remaining recording time or used up recording time on the memory card depending on the setting made with SpeechExec Dictate The displayed time also depends on the SP LPm setting 13 The current recor
37. is enabled the DPM is in Record Standby mode recording will start automatically when the input level exceeds a certain threshold i e usually when you start dictating This means that recording stops a few seconds after you stop speaking and restarts automatically when you start speaking again DPM 9450 00 To operate DPM 9450 00 in voice activated recording mode do the following 1 Enable voice activated recording in the DPM menu For more information refer to the corresponding DPM menu section in this manual Make sure that the 4 Position Switch is in the Stop position 8 Press the REC Record button DPM 9450 00 goes into in Record Standby mode Move the 4 Position Switch to the Play position A OV esM Start dictating and recording will start automatically The symbol for voice activated recording is shown on the DPM display SP UR 11 57 o 16 54 When you stop dictating the DPM goes back into Record Standby after three seconds DPM 9450 52 To operate DPM 9450 52 in voice activated recording mode do the following 1 Enable voice activated recording in the DPM menu For more information refer to the corresponding DPM menu section in this manual 2 Move the 4 Position Switch to the REC Record position DPM 9450 52 goes into Record Standby mode 3 Start dictating and recording will start automatically The symbol for voice activated recording is shown on the DPM display see above When you stop dic
38. ium when recording dictations in a normal environment this is the default setting Tu e Setthe microphone sensitivity to high when for example recording at a conference Oh Confirm the setting by pressing the Jog Dial and to return to the DPM main menu 11 DPM 9450 User Manual Voice activated recording The DPM supports the voice activated recording mode This is the menu entry for voice activated recording a check mark next to the symbol indicates that voice activated recording is enabled The symbol always shows the current setting wat ul Confirm the menu entry selection by pressing the Jog Dial and do the following e Enable voice activated recording MEN nad e Disable voice activated recording this is the default setting Confirm the setting by pressing the Jog Dial and to return to the DPM main menu For more information on the voice activated recording mode refer to the Voice activated recording section in this manual Backlight on off The DPM provides a backlit display for improved visibility This is the menu entry for the display backlight a check mark next to the symbol indicates that the backlit display function is enabled The symbol always shows the current setting C Confirm the menu entry selection by pressing the Jog Dial and do the following e Enable the backlight this is the default setting When you press a button on the DPM the DPM display will be backlit for about eight seconds Q
39. lt setting is Overwrite mode which means that new speech replaces existing speech in the sound file from the insertion point forward If the mode setting is Overwrite the LED is red If the device is set to Insert mode the LED is green and an additional symbol is shown on the DPM display e This is the DPM display in Stop mode and with Overwrite mode enabled E 11 57 o 16 54 e This is the DPM display in Stop mode and with Insert mode enabled mor 95 11 57 o 16 54 Playback To play back a selected sound file through the earphones or the built in loudspeaker move the 4 Position Switch to the Play position DPM 9450 00 4 DPM 9450 52 PLAY im 5P 11 57 M o 16 54 To stop playback move the 4 Position Switch to the Stop position DPM 9450 00 amp DPM 9450 52 STOP When the end of the file is reached playback stops automatically Note In Playback mode the following buttons do not function EOL P DEL INS OVR REC and DL VC Adjusting the volume Moving the Jog Dial up and down during playback adjusts the playback volume for the earphones and the built in loudspeaker While the volume is being adjusted a speaker symbol and volume slider are displayed im 5P 11 57 c 16 DPM 9450 User Manual Fast Forward and Fast Rewind The DPM supports fast forwarding and fast rewinding through a sound file DPM 9450 00 On DPM 9450 00 move the 4 Position Switch to the Fast Forward position 4 or the Fast Rewi
40. n eee vie 16 Fast Forward and Fast Rewind 2 cer L reti adornada 17 DPM 9450 00 tcs pies tse seeded ene e teet pe tote idee ier resale eet didt eiae eio Ree de 17 DEMIAN tdt ral dde 17 pepe 17 Deleting a SCCUOM wich RET mP gedinaboes ss 17 Deleting ia Tile aos is a tensed sea do ini 18 Recording format Standard Play Long Play mobile sese ener 18 Moice activated recorditig 2 2 etre did 19 DPM 9450 00 M 19 DPM 9450 52 E tete a rada 19 Skip Eorward and Skip Back 2 e eee eer iia 19 Chapter 5 Advanced Operations essei eei n nenne einn nh tn nana ha tana rc 20 Iriserting index marks one ituri dd sein deg Diss 20 Deleting irnidex Marks 3 1 tnter t rere rote te 20 Entering user defined labels sven eee rni eec t eee te de a ae 21 Assigning KEY WONdS a eins ticas ario adoro Ta toes Dot d detis fro que ees tre area eee jale 21 Example Assigning KeyWOFdS ritenere eec se inrer ii 22 Scanning barcode information into Keywords ooooccccnocccccococcnononcncnanoncncnonn cnn onon cnc naar nn rr enne enne enne 23 Example Barcode scanning 1 1 a ride nne e Tenet bd ee dene dete NEA 23 IB Mure oC 24 Example Linked Keywords 2 1 82 in Bere tesi spere Lies adapta 24 Recording spoken Wa sg Urol oa EE 25 Recording spoken instructions in Overwrite mode ssseee eee enm nem
41. n the display is not correct for the phrase you used repeat the phrase Do not confirm the input until the correct result is displayed e To discard the recognition result and return to your dictation press the DEL Delete button for about 0 5 seconds e In dictation mode only the Keyword input for Keyword 1 is displayed on the DPM display 34 DPM 9450 User Manual Appendix Troubleshooting the DPM If you have problems with your DPM please try the following before you contact your vendor Nothing appears on the DPM display e The batteries are not loaded properly Verify that the polarity is correct e The batteries are dead Change the batteries e The DPM is turned off Turn the DPM on DPM warning Pis e The memory card cannot be read Try a different memory card or a different type of memory card e The memory card is not formatted Format the memory card via the DPM menu e One of the DPM buttons could be stuck Make sure none of the buttons is stuck DPM is inactive e The DPM is turned off Turn the DPM on e The batteries are dead Change the batteries Recording is not possible e There is not enough space left on the memory card Delete files from the memory card or use a new memory card e The memory card is not formatted Format the memory card No sound during playback e The volume is turned down 0 Turn the volume up e Earphones are plugged into the DPM Unplug the earphones to listen to playback
42. nd position V to start winding Hold it at that position to carry out the winding operation When the end or beginning of the file is reached winding stops automatically DPM 9450 52 e To fast forward a sound file press the FFWD Fast Forward button on DPM 9450 52 When the end of the file is reached winding stops automatically e To fast rewind a sound file move the 4 Position Switch to the FRWD Fast Rewind position and hold it at that position Winding is stopped when you either release the 4 Position Switch or it stops automatically when the beginning of the file is reached DPM display during winding e This is the DPM display in Fast Forward mode im 5P 11 57 o 16 54 e This is the DPM display in Fast Rewind mode im 5P 11 57 o 16 54 The winding speed starts at 5 times the playback speed After two seconds it is accelerated to 10 times the playback speed after eight seconds to 20 times and after thirty seconds to 100 times the playback speed Deleting The DEL Delete button on the DPM can be used for two purposes deleting a section from a sound file and deleting the whole sound file Deleting a section To delete a section from the current dictation do the following 1 Goto the beginning of a section which is to be deleted by using Fast Forward Fast Rewind or Play move the 4 Position Switch to the Stop position and press the DEL button once im 5P 11 57 M o 16 54 The beginning of the secti
43. ns and none of the buttons can be pressed accidentally The device is unlocked The device is locked When you operate the DPM for the first time insert the batteries and unlock the Lock Hold switch The device is now operational and you can insert the memory card For activating the device when it has already been in use there are the following options e If the Lock Hold switch was activated unlock the device e If the device has gone into Power Save mode the device has been left inactive for more than four minutes activate the device by pressing any button or by moving the 4 Position Switch e Ifthe DPM has been left inactive for more than two hours it is automatically turned off In this case it can only be turned on via the Lock Hold switch OFF ON functionality or by moving the 4 Position Switch Memory card The DPM 9450 operates with a memory card of the type MMC or SD It supports MMC and SD cards with storage capacities of up to 1 GB For example a 32 MB memory card of the type MMC supports about 312 minutes of recording time in SP format or 468 minutes of recording time in LPm format If there is no memory card inserted into the DPM this screen is displayed After inserting the memory card one of the following screens is displayed e If the memory card is new and has not been formatted a confirmation dialog for formatting the memory card is displayed for more information see below e If the memory ca
44. ns is increased by 1 For example if you inserted an instruction before INSTR 2 INSTR 2 would become INSTR 3 INSTR 3 would become INSTR 4 and so on e When you insert normal recording into an existing spoken instruction the spoken instruction is split into two individual instructions The total number of instructions in your sound file is increased by 1 However the contents of the instruction are preserved and not overwritten im SF 11 55 fw 24 po n d3 14 3 05 00 INSTR 1 Additional infomation e When you fast forward or fast rewind the file the device will interrupt the current action at the insertion point of a spoken instruction for about 1 second and it will beep The action is then continued automatically While the device stops at a spoken instruction the corresponding string is displayed on the device im 5p 11 55 o 16 35 INSTR 1 e In Playback mode only the spoken instruction string is shown on the display when the playback cursor moves over a spoken instruction The device will not beep and playback will not be interrupted e You can insert up to 32 spoken instructions into one file e You cannot insert spoken instructions into dictations which have been finished with EOL e You cannot insert an index mark into a spoken instruction Deleting spoken instructions Deleting a spoken instruction is similar to deleting a section from the sound file Do the following 1 Goto the beginning of the spoken instruc
45. nt ID 2 Press the Jog Dial only briefly and release it again to set Barcode Scanning mode 3 Scan the barcode If the Barcode Module recognizes the barcode input it will beep and the barcode information is displayed on the DPM E 2 o patient ID 235423 235 4 Confirm the barcode input for Keyword 1 by pressing the Jog Dial briefly Note To discard the barcode input press the DEL Delete button 5 You are now asked for the Keyword 2 input insurance No 23 DPM 9450 User Manual 6 Repeat steps 2 and 3 from above pl o insurance no 42947382 7 Confirm the barcode input for Keyword 2 This concludes the mandatory barcode input You can now start to record your dictation For more information on the DPM Barcode Scanner Module 9284 refer to the documentation delivered with the product Linked Keywords When the Linked Keywords setting is enabled in SpeechExec Dictate and the DPM has been configured with this setting you can transfer sets of Keyword strings to the DPM These sets can then be selected on the DPM and assigned to a dictation file A Keyword set is the sum of all content definitions which have been made in SpeechExec Dictate in the same row see below Each Keyword can have up to 20 content strings The name of the Keyword set is taken from the usage definition of Keyword 1 this name is also displayed on the DPM when you enter the DPM menu The usage definitions of any other Keyword
46. o one of the following e Select the menu entry for exiting the DPM menu and confirm the selection by pressing the Jog Dial 3p e Press the DEL Delete button User defined labels This menu entry is only available if the corresponding option has been enabled in SpeechExec Dictate and the setting was transferred to the DPM LADEL 1 OK The DPM stores the last user defined label s you entered These will be displayed when you access the menu entry You can either accept the existing labels or enter new labels For more information refer to the Entering user defined labels section in this manual For more information on SpeechExec Dictate refer to the Online Help delivered with the program Assigning Keywords This menu entry is only available if Keywords have been enabled for the DPM with SpeechExec Dictate DPM 9450 supports different input types for Keywords predefined Keywords barcode scanning into Keywords and voice command input For more information on the different input types refer to the corresponding sections in this manual AUTHOR Jones OK f This is an example screen for a predefined Keyword menu entry The definition is as follows usage Author content a selection of author names the current Keyword assignment is the author name Jones When you confirm the menu entry selection by pressing the Jog Dial the list of all defined author names is displayed For more information on assigning DPM Keywords
47. on is marked with x 2 Use either Play Fast Forward or Fast Rewind to go to the end of the section that is to be deleted and press the DEL button again im 5P 11 57 HeH Ga tr DEL li e SEC The end of the section is marked with another x The open waste bin with a question mark indicates that the delete operation must be confirmed 17 DPM 9450 User Manual 3 Confirm the operation by pressing the DEL button again for at least two seconds and the section is deleted permanently from the file ug The waste bin symbol indicates that the section has been deleted Deleting a file To permanently delete an entire sound file do the following 1 If you do not have the file you want to delete already open go to the file by moving the Jog Dial up or down 2 Confirm the file selection by pressing the Jog Dial and make sure that the 4 Position Switch is in the Stop position 3 Press the DEL button for at least two seconds Im 5p 11 57 34 A t DEL li e SEC An X symbol appears at the beginning and the end of the file to indicate that the sound file is marked to be deleted 4 Confirm the operation by pressing the DEL button again for at least two seconds Note To cancel any delete operation move the 4 Position Switch to any position Dictations which have been finished with the EOL End of Letter attribute cannot be deleted unless the EOL attibute is removed from the file Recording format Standard Play
48. r introduces you to the more advanced functions available on the DPM e Inserting index marks e Entering user defined labels e Assigning Keywords e Recording spoken instructions e Transferring data between the DPM and a PC e Mandatory user input Note The functions for assigning Keywords and for transferring data are only available when using the DPM together with SpeechExec Dictate Inserting index marks Index marks can be inserted at any position in the sound file You can insert an index mark during Playback or Recording mode Proceed as follows 1 Press the DL VC button for about 0 3 seconds An index mark will be inserted at the current position in the sound file The index mark appears a vertical bar on the display additionally the string Index 7 is shown im 5p 11 51 o 16 35 Index 1 2 Continue recording Press the DL VC button again to insert another index mark Another vertical bar appears on the display and the string Index 2 is shown im 5p 11 51 1 o 16 56 Index zZ Additional infomation e When you fast forward or fast rewind the file the DPM will interrupt the current action at the insertion point of an index mark for about 1 second and the DPM will beep The action is then continued automatically im 5p 11 51 o 16 56 Index 2 e In Playback mode only the index mark string is shown on the display when the playback cursor moves over an index mark The DPM will not beep and playback will
49. raffic Control Association Alpha Bravo Charlie Delta Echo Foxtrot Golf Hotel India Juliet Kilo Lima Mike November Oscar Papa Quebec Romeo Sierra Tango Uniform Victor Whiskey X Ray Yankee Zulu Alternatively train the letter characters with words which you use regularly in common abbreviations For example train N using North E using East or C using Campus This enables you to dictate North Campus and NC will be added to your dictation Do not train a letter character by simply saying the letter Important You will achieve the best recognition results if you use numbers and some letters only To train the characters you will be using do the following 1 Press the Jog Dial for about two seconds to access the DPM menu 2 Move the Jog Dial up or down to scroll to the menu entry for voice command training o 3 Press the Jog Dial again to confirm the menu selection the first character for training is displayed on the DPM display The character blinks and prompts you to start training now TM E 0 28 DPM 9450 User Manual To start the training process for the currently blinking character press the DL VC button and say the character for example zero The DPM displays the training screen e 0 Note The volume indicator provides feedback about the current input level The LED provides feedback about the training result If the LED is green training has been successful The LED is red if nothing has
50. rate the device as usual without having to worry about batteries e Youcan use the DPM not only as a mass storage device but also as an audio device similar to a SpeechMike This means you can for example copy data from and to the device download files and so on and at the same time you can use the DPM for recording into the PC or to play back sound files e The batteries can be recharged via USB see below Recharging the batteries through USB If you operate your DPM 9450 with rechargable batteries you can recharge the batteries via the USB connection You can operate the DPM in the normal way during recharging The recharging process via USB is indicated on the DPM display with alternating battery full and battery empty L3 symbols AN EN When recharging is finished only the battery full ms symbol is displayed Note however that recharging the batteries via the USB connection may take up to 20 hours Note When the Philips power supply LFH 9145 is connected to DPM 9450 directly via the DPM Docking Station 9110 recharging via USB is disabled DPM 9450 User Manual Chapter 3 Getting Started This chapter provides an introduction to the basic functions of the DPM 9450 e Activating the DPM e Memory card e Start screen e DPM menu e Power Save mode Activating the DPM The DPM can be turned on and off via the Lock Hold switch If the device is locked it is not possible to use any of the DPM butto
51. ration file 22 Contrast 12 D Data transfer 26 Date DPM 9450 00 10 Date DPM 9450 52 10 DEL 17 DEL button 17 Delete File 18 Section 17 Spoken instruction 26 Delete DEL 17 Delete button 17 Delete operations 17 Dictation DPM 9450 00 14 DPM 9450 52 15 Display 4 DL VC 25 DL VC button 25 DPM 37 Activate 6 Batteries 4 Formatting the memory card 7 Graphic 2 Keywords 22 Memory card 6 Overview 2 Troubleshooting 35 DPM 9450 00 10 14 VA 19 DPM 9450 52 10 15 VA 19 DPM display 8 12 DPM menu 8 9 10 11 12 13 E End of Letter button 15 Entering user defined labels 21 EOL 15 EOL button 15 EOL P 15 EOL P button 15 F Fast Forward 17 DPM 9450 00 17 DPM 9450 52 17 Fast Rewind 17 DPM 9450 00 17 DPM 9450 52 17 Features 1 FFWD 17 File Delete 18 Skip Back 19 Skip Forward 19 First steps 14 Format for recording Long Play mobile 18 Standard Play 18 Formatting Memory card 7 FRWD 17 G Getting started 6 14 Graphic DPM 2 Index marks 20 INS OVR 16 INS OVR button 16 Insert 26 Memory card 6 Insert mode 16 Inserting index marks 20 Instructions Record 25 Introduction 1 J Jog Dial 8 DPM 9450 User Manual Keywords 22 Skip Back 19 Skip Forward 19 Volume 16 K Keyword commands Training 30 Keyword recognition 34 Keywords 22 Barcode information 23 DPM menu 9 Linked 24 Voice commands 28 L L
52. rd has been in use before a start screen with the information stored on the memory card is displayed DPM 9450 User Manual Formatting the memory card When you insert a new unformatted memory card the following screen is displayed FORHAT DEL e SEC To confirm and start the formatting process press the DEL Delete button for at least two seconds If you want to cancel the formatting process either remove the memory card or move the 4 Position Switch Note The memory card delivered with your DPM 9450 has already been preformatted Important Any memory card used with the DPM should be formatted by the DPM itself and not any other device For more information on reformatting the memory card refer to the corresponding DPM menu section in this manual Full memory card If only two minutes of recording time are left on the memory card the recording time on the DPM display will start to blink This can either be the remaining recording time or the used up recording time Note that this additional time display is only available in combination with the Advanced display option When the memory card is full a warning is displayed the device beeps and recording stops im 5P 11 57 A 2 30 00 0 00 00 Start screen After the memory card has been inserted or the DPM is turned on a start screen is displayed This screen is identical to the screen which is displayed when the DPM is in Stop mode The following screen is a fict
53. s are ignored Example Linked Keywords The usage definition of Keyword 1 is patient the content definitions of the Keyword 1 column are patient names Keyword 2 is the department Keyword 3 the patient ID Keyword 4 a comment Keyword 5 the patient s gender In this example a Keyword set thus combines all of this patient data The Keyword Definition tab in SpeechExec Dictate is as follows Keyword Definition Define the Keywords you want to have available on the DPM For each Keyword you can define its usage and up to 20 content strings Keyword Ug Keyword 2 Keyword 3 Keyword GE Keyword 5 A Patient Department PatientiD Comment Gender E intensive care first aid C reo Cta ro 7 This defines the following Keyword sets Keyword set 1 Peter intensive care 123 yes m Keyword set 2 Steve first aid 456 yes m Keyword set 3 Patricia surgery 789 private f After this configuration has been transferred to the DPM the Keyword sets can be selected on the DPM as follows 1 Press the Jog Dial for about two seconds to access the DPM menu The Keyword set name taken from the usage definition of Keyword 1 is displayed If a Keyword set has already been assigned previously two of the content definitions of the currently assigned set are also displayed for example PATIENT Peter intensive care ok 24 DPM 9450 User Manual 2 Press the Jog Dial again to access the available Keyword
54. s that when you create a new dictation you are immediately prompted to provide the Keyword input via Keyword commands If only one Keyword has been enabled you can provide the Keyword input at any time during dictation Do the following 1 Make sure your dictation is in Stop mode on DPM 9450 00 this can also be Record Standby mode This first step is valid in the case of one Keyword enabled for voice commands only 2 Press the DL VC button to enter recognition mode Keep the button pressed while you use voice commands The DPM displays the Keyword usage in this example work type and you can say the command phrase For example say letter WORK TYPE lt gt 3 The recognition result in this example the Keyword definition etter appears on the screen WORK TYPE Letter 4 Confirm the Keyword input by pressing the Jog Dial Additional information e The LED provides feedback about the recognition result If the LED is green recognition has been successful The LED is red if nothing has been said or if recognition did not succeed e If two Keywords are enabled for voice commands you are automatically prompted for the Keyword input when you create a new dictation When you confirm the input for the first mandatory Keyword by pressing the Jog Dial you are prompted automatically to provide the next input You cannot start dictation until you have provided the input for both Keywords e Ifthe recognition result which appears o
55. s you to make precise deletions from sound files and to correctly place insertions e DPM 9450 provides workflow management capabilities for easy transfer of files to the PC e Support of voice commands for faster and more convenient Keyword input e Configurable Keyword input options via SpeechExec Dictate e Supports barcode scanning into Keywords e Recording of spoken instructions e User defined information Keywords and labels can be stored with the sound file e 4 Position Switch for single handed operation and ease of use e USB connection for simple data transfer between the device and the PC e Ergonomic design e High resolution LCD display with backlight e Utmost flexibility through the low level API and easy integration via the high level API Package contents e DPM 9450 00 or DPM 9450 52 the digital voice recorder for the professional user e Philips memory card of the type MMC e Installation CD for SpeechExec Dictate for Windows 2000 and Windows XP e Aluxury pouch e 2 Philips AAA batteries e A USB cable e Quick Reference for DPM 9450 00 or DPM 9450 52 Accessories available from your vendor e Power Supply LFH 9145 e DPM Docking Station 9110 e Rechargeable batteries LFH 9144 For more information on Philips and the available products go to www philips com www philips com dictation DPM 9450 User Manual Chapter 2 Introducing the DPM This chapter introduces the DPM 9450 Below you find a graph
56. sets The currently assigned set is displayed ok Peter intensive care 123 uez m 3 Move the Jog Dial to scroll to the Keyword set you want to assign ok x Steve first aid 456 Yes m 4 Confirm the new assignment by pressing the Jog Dial and to return to the DPM main menu The menu entry displays the new Keyword set PATIENT St eve first aid one This Keyword set is now assigned automatically to any new dictation file Recording spoken instructions Spoken instructions can be compared to comments which are recorded by the author during dictation They are stored within the dictation sound file at the position in the sound file where the instruction was actually recorded Examples for spoken instructions are insert a paragraph here or correct spellingis ZELAZOWSKTI DPM 9400 supports the recording of spoken instructions for your dictations Spoken instructions can only be inserted in Recording mode To insert an instruction do the following 1 Make sure that the DPM is in Recording mode and that the device is disconnected from your PC Otherwise the DL VC has the download function 2 Press and hold the DL VC button for at least 1 second to insert your spoken instruction 3 Keep the button pressed as long as you record your spoken instruction When you are finished release the button and continue with your normal dictation A spoken instruction appears as a thick horizontal bar on the status
57. tating the DPM goes back into Record Standby after three seconds Skip Forward and Skip Back The Jog Dial on the DPM supports a skip function for moving between files Before you move the Jog Dial up or down make sure that the 4 Position Switch is in the Stop position DPM 9450 00 amp DPM 9450 52 STOP e Moving the Jog Dial up skips to the end of the current file Then moving the Jog Dial up will always skip to the end of the next file For example the current file number is 5 Moving the Jog Dial up goes to the end of file number 5 Moving the Jog Dial further up goes to the end of file number 6 then to the end of file number 7 and so on e Moving the Jog Dial down skips to the beginning of the current file Then moving the Jog Dial down will always skip to the beginning of the previous file For example the current file number is 5 Moving the Jog Dial down goes to the beginning of file number 5 Moving the Jog Dial further down goes to the beginning of file number 4 then to the beginning of file number 3 and so on When you want to continue working on a specific file confirm the file selection by pressing the Jog Dial Note When you skip forward and the last file is reached a new empty file is created automatically Note If you do not move the Jog Dial for more than two seconds the DPM returns to the position prior to moving the Jog Dial 19 DPM 9450 User Manual Chapter 5 Advanced Operations This chapte
58. tion and press the DEL button once my oP 11 55 O 16 35 INSTR 1 2 Go to the end of the spoken instruction and press the DEL button again m 5F 11 55 Hia lr DEL li e SEC 3 Confirm the delete operation by pressing the DEL button for at least two seconds Transferring data between DPM and PC You can use your DPM as part of the workflow management for exchanging and transferring data with the PC With SpeechExec Dictate you make settings and choose options on how to operate the device This data can then be downloaded and is stored on the DPM With the DPM you create your dictations which are then transferred to the PC for further processing Depending on how you have configured the download process with SpeechExec Dictate the download process is either started automatically or by pressing the DL VC button on the DPM You can also configure whether individual sound files or all of the sound files will be transferred from the DPM to the PC To transfer data from the DPM to the PC with the automatic download functionality enabled in SpeechExec Dictate do the following 26 DPM 9450 User Manual 1 Make sure the DPM is connected to the PC and that the 4 Position Switch is in the Stop position DPM 9450 00 amp DPM 9450 52 STOP Bon The data transfer is started either automatically or by pressing the DL VC button on the DPM depending on how you have configured the download process 2 The progress of the file
59. transfer is displayed During file transfer the LED blinks orange ES 3 When the download is finished one of the following symbols will appear e The download finished successfully KD e The download did not succeed 5 Note Whether the downloaded files on the DPM are deleted after transferring depends on the corresponding settings in SpeechExec Dictate Additional information e During transfer and as long as the DPM is connected to the PC all buttons and switches on the DPM are inactive e For more information on the different download configuration options including the automatic download procedure refer to the SpeechExec Dictate Online Help 27 DPM 9450 User Manual Chapter 6 Voice commands DPM 9450 supports the use of voice commands Voice commands are used to assign Keywords to a dictation by either spelling the Keyword input or saying the Keyword phrase Two types of voice commands are available alphanumeric commands for spelling and Keyword commands for predefined Keywords The type of voice command you can use with your DPM depends on the setting which has been made in SpeechExec Dictate Important The default configuration delivered with DPM 9450 has alphanumeric commands enabled for Keyword 1 input Alphanumeric commands This type of voice command allows you to spell individual letters numbers and some special characters You have to train the letters numbers and special characters before you can st
60. ui v e Disable the backlight this setting guarantees a longer lifetime for the DPM s batteries im Confirm the setting by pressing the Jog Dial and to return to the DPM main menu Changing the contrast You can change the contrast setting for the DPM display This is the menu entry for the contrast setting Confirm the menu entry selection by pressing the Jog Dial The DPM provides seven contrast levels from low contrast to high contrast MW The default setting is level 5 EE 1 Confirm your preferred contrast setting by pressing the Jog Dial this also returns you to the DPM main menu Displaying the recording time The DPM enables you to have an additional time displayed for the recording time Depending on the setting which has been made in SpeechExec Dictate you will either see the used up recording time or the remaining recording time This time display also depends on the setting for the recording format SP LPm Note The recording time is only displayed if you have set the Advanced display option for the DPM appearance in SpeechExec Dictate e This is the menu entry for the remaining recording time per the check mark next to the symbol indicates that this additional time is currently displayed on the DPM E e This is the menu entry for the used up recording time s 7 the check mark next to the symbol indicates that this additional time is currently displayed on the DPM To disable the display of this additional tim
61. via the built in loudspeaker Deleting files is not possible e The file has been finished with EOL Remove the EOL attribute from the file by pressing the L P or EOL P End of Letter and Priority button once e Your memory card of the type SD is write protected ii Remove write protection from the SD card Wrong file e The wrong file is being played back Open the correct file Connection to the PC is not possible USB driver has not been installed properly Solution Check whether the USB drivers have been installed correctly If you did not complete the installation of the USB driver or canceled the Unknown device detected process the first time you connected the DPM to your PC Proceed as follows 1 Connect the DPM to your PC 2 Goto the Start menu Settings Control Panel System Device Manager 3 Look for an unknown USB device in the list Select the Unknown Device and click Remove Click OK and close the Control Panel window Disconnect the DPM and reconnect it again The Add New Hardware Wizard is started Click Next o oot Follow the instructions which appear on the screen When the wizard detects the driver USB Mass Storage Device click Next to copy the driver to your PC 9 On the last wizard page click Finish to complete the installation Windows XP When installing the DPM the operating system automatically assigns a drive for the DPM This drive appears as a removable disk in the Windows Explorer
62. voice command training o Press the Jog Dial again to confirm the menu selection the first Keyword definition for training is displayed on the DPM display The Keyword blinks and prompts you to start training now TE hee To start the training process for the currently blinking definition press the DL VC button and say the corresponding phrase for example etter The DPM displays the training screen Letter Note The volume indicator provides feedback about the current input level The LED provides feedback about the training result If the LED is green training has been successful The LED is red if nothing has been said or if training did not succeed You are prompted to train the phrase a second time This is indicated again by the blinking definition on the DPM display Training a phrase twice improves the recognition rate Press the DL VC button and say the phrase again The DPM displays the training screen again 2 C e Letter Letter 30 DPM 9450 User Manual If training was successful you automatically proceed to the next Keyword definition Additional information You do not have to train every Keyword definition For example if you do not want to train a phrase for the definition letter move the Jog Dial up to display the next definition You can also skip more than one definition For example to skip the training of phrases for the next three definitions move the Jog Dial up three times As long as no
63. xit training at any time The only exception is when you have already started training you cannot exit between the first and second training Deleting all training results If you want to revert the status of all trained characters or phrases to untrained do the following 1 Access the DPM menu go to the menu entry for voice command training and press the Jog Dial to access it 2 Press the DEL Delete button for about two seconds until this screen appears STE DEL 2 SEC Note At this stage you can cancel the deletion process by pressing any DPM button or moving the 4 Position Switch 3 Press the DEL button again for about two seconds When all training results are deleted this screen appears qu ALL DELETED Recognition Recognition is the state where the DPM expects Keyword input via voice commands interprets the commands and subsequently delivers the recognition result on the display Depending on the type of voice command you are using the result can either be a character that you have spelled alphanumeric recognition or a phrase Keyword recognition Alphanumeric recognition In alphanumeric recognition mode you can spell letters numbers and special characters You can only use those numbers letters and special characters for spelling which you have previously trained DPM 9450 supports alphanumeric commands for up to five Keywords If more than one Keyword is enabled for alphanumeric commands in SpeechExec Dict
64. ywords The DPM allows you to personalize your dictations via predefined Keywords For this purpose you create a configuration file on the PC using SpeechExec Dictate For DPM 9450 00 and DPM 9450 52 this configuration file can have up to five Keywords defined to be used on the DPM Each Keyword has a usage string and can have up to 20 content strings Note Assigning Keywords as described below is only available if the DPM has not been configured additionally with the Linked Keywords setting in SpeechExec Dictate 21 DPM 9450 User Manual Keywords are a combination of their usage definition and the content definitions for that usage All this information is stored in the configuration file which is transferred to the DPM On the DPM the authors can select from the predefined entries and assign them to their dictations These entries are saved together with the dictation and can finally be used by the transcriptionist for filtering the dictations For more information on DPM Keywords refer to the SpeechExec Dictate Online Help Example Assigning Keywords In the example the following Keywords have been defined with SpeechExec Dictate te Keyword 1 Keyword 2 Keyword 3 Keyword 4 Keyword 5 ge AUTHOR PATIENT DOCUMENT TYPIST DELIVERY Content 2 Singh Simpson This information is transferred to the DPM where the author makes the required Keyword assignments 1 Press the Jog Dial for about two seconds to access the DPM menu and display

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