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HP 1040 Plain Paper Inkjet Fax

1. TIP Some papers have a side that s been conditioned for printing The print side is indicated on the paper s packaging Always load with the print side facing you 1 Slide the Paper Guide to Ltr or A4 paper width Be sure not to bind the paper stack 2 Pull the Paper Tray Cover toward you to open it NOTE You must open the Paper Tray Cover to properly insert the paper Quick start Load documents to fax or copy 3 Fan neatly stack then insert up to 50 sheets of paper with the print side facing you 4 Push the Paper Tray Cover back into place Load documents to fax or copy You can load up to 10 pages in the document feeder Load the documents face down printed side toward the machine Adjust guides to document width Send a fax 1 Place the document to be sent up to 10 pages in the document feeder 2 Dial the number by using one of these methods e Entering the number and pressing Start Enter e Lifting the handset entering the number and pressing Start Enter e Using the Loudspeaker or Speakerphone button to listen as you dial then pressing Start Enter e Pressing and holding a One Touch button For more information see One touch dialing on page 24 e Pressing the Speed Dial button entering a speed dial code and pressing Start Enter For more information see Dial from the phone book on page 24 NOTE One touch and speed dial codes must have been previously programm
2. Use these buttons when menu items ask you to enter dates time or text If the date format seems unfamiliar check that you selected the correct one for your country when setting up your HP Fax see Set the date and time on page 49 Some items on the display will show up with the blinking cursor under the item to change Simply press the key for the new character or number or use the 4 P to move to the one you want to change To enter a pause in a telephone number press Redial Pause A P will appear in the display Press the button multiple times for a longer pause When entering text press the phone pad button repeatedly to scroll through the characters Use the following table for reference Most text fields The letters and numbers scroll as shown next to each button for text fields such as the phone book Press the 2 to display an A and wait briefly for the cursor to advance before pressing 3 to select D If you want a B press 2 twice in rapid succession Table 2 1 Keys to enter text and numbers Key 1 Produces space ABC 2 DEF 3 GHI4 JKLS5 MNO6 PQRS 7 TUV8 WXYZ9 amp O nothing if text field use the O key to enter nothing if text field use the O key to enter 18 HP Fax basics Enter dates times text and telephone numbers For example to enter Jacque amp Baja Inc follow these steps Press Result 6 080 000 00 8686 88 sacouE will display o Enters a
3. cartridge and its associated parts Clean the print cartridge nozzles It characters are not printing completely or white streaks appear in your text you may have clogged nozzles Clean the print cartridge as described below 1 Press Menu repeatedly until TOOLS appears and press Start Enter 2 Scroll to Clean Cartridge by pressing 4 gt and press Start Enter 3 Examine the printed test pattern e If print quality does not improve reinstall the cartridge and repeat these steps e If the line is still broken wipe the nozzles and contacts For more information see Wipe the print nozzles and contacts on page 59 Wipe the print nozzles and contacts It cleaning the print cartridge nozzles as discussed above does not help and you are certain the cartridge has plenty of ink the problem may be caused by dried ink on the print cartridge nozzles and contacts or the print cartridge carrier contacts Follow these two sets of instructions for manual cleaning Clean the nozzles 1 Press Access Cartridge 2 Open the control panel and cartridge compartment cover and remove the cartridge See Replace the print cartridge on page 56 3 Gently blot and wipe the contacts and nozzles dry e Use a clean cloth dampened with water to gently clean the entire copper colored area including the nozzles and contacts To dissolve any dried ink hold the damp cloth against the nozzles for about three seconds Care and maintenance 59 Mai
4. e Reports to help you manage your work see page 51 The HP 1050 Fax only The HP 1050 Fax also offers a Digital Message Center with these features e 30 minutes of incoming message memory e 30 second greeting e Message paging Calls you when you have received a message e Remote access Toll saver e Speakerphone 5 HP Fax basics The HP Fax 1040 1050 The HP Fax 1040 1050 Parts of the HP Fax Figure 2 1 Front view Document support Paper tray Paper tray cover Document guide Document feeder Handset Paper guide 00 CON AU A NY Paper support Figure 2 2 Rear view 1 Power cord socket 6 HP Fax basics The HP Fax 1040 1050 Figure 2 3 Bottom view 1 Connect handset to the HANDSET port Connect telephone line to the LINE port HP 1040 only Connect answering machine or extension phone to the EXT port Control Panel of HP FAX Figure 2 4 Control panel of HP 1040 Fax HP Fax basics 7 The HP Fax 1040 1050 Figure 2 5 Control panel of HP 1050 Fax HP 1050 Fax DEF PDI 3 MNO 6 WXYZ 9 Figure 2 6 HP 1040 amp HP 1050 Fax control panel Left side HP 1050 Fax 8 HP Fax basics 1 Scan amp Fax Mode When Scan amp Fax mode is turned on the device scans all pages before starting to send the fax The button is lit when Scan amp Fax Mode is turned on Silent Mode Will mute most sounds made by the device To do this automatically at cer
5. Phonebook This report shows all of the numbers currently stored in the fax machine s memory as One Touch Dial and Speed Dial Sending Confirm This report shows the fax number the number of pages elapsed time of the operation the communication mode and the communication results To set up your machine to automatically print see Sending Confirm under the BASIC FAX menu on page 13 Schedule Inform This report shows the document currently stored for Delayed FAX and Send Polling along with the fax number starting time and type of scheduled event Feature reference 51 Reprinting faxes Report name Content System Data This report shows the current settings of your HP Fax After you have changed any setting print this report to check your changes Caller ID If Caller ID is turned on this report shows the most recent 30 callers who have called your machine The report will be empty if you don t have Caller ID turned on Junk Fax This report shows the telephone numbers that are marked as a junk fax to be blocked TAM Status HP 1050 This report shows you the status of the message center Print Fax Your machine stores fax data into memory as far as the memory is available and lets you print it at later time For more information see Reprinting faxes on page 52 Reprinting faxes You may sometimes need to reprint a received fax Your machine stores the most recently received faxes in memory approximately 1
6. The greeting plays whenever the message center takes a call or when the answering machine is turned on You can also play it at any time A Press the Greeting button The display shows the date and time the greeting was recorded and counts down the seconds as it is played Digital message center HP 1050 Fax only 36 Screen or monitor your calls Screen or monitor your calls The HP Fax allows you listen to messages being recorded so you can decide whether to answer them To monitor your calls you must turn call monitoring on in the menu 1 Press the Menu button repeatedly until SET UP TAM displays and press Start Enter 2 Press 4 gt until Call Monitor displays and press Start Enter 3 Press 4 gt until On displays and press Start Enter When call monitoring is turned on you will hear the person recording the message If you pick up the handset or press Speakerphone the device stops recording and you can speak directly to the caller Announcement only You can set your HP Fax to play a greeting without recording any messages for example you might want to announce store hours and location 1 Press Menu repeatedly until SET UP TAM displays and press Start Enter 2 Press 4 gt until ICM Record Time displays and press Start Enter 3 Press gt until Osec displays and press Start Enter Play back messages When you have new messages the Answer button flashes and the number of messages is shown on the d
7. Set the date and time The current date and time are shown in the display when the machine is on and ready for use Ready mode The date and time will be printed on all faxes you send Press Menu Press gt to choose SET DATE amp TIME and press Start Enter Press Start Enter when the display shows Date Format e amp D Press 4 D gt to select either Europe day month year or USA month day year and press Start Enter sd Press Start Enter when the display shows Date amp Time 6 Set the date and time You can move the cursor by pressing 4 7 Press Start Enter when the date and time are correct 1 AM 2 PM will display 8 Press 1 or 2 Turn on and off sounds You can turn on and off the sounds the HP Fax makes Alarm sounds Alarm sounds include the fax tones and beeps 1 Press Menu repeatedly until SET UP SOUND appears and press Start Enter 2 Press 4 gt to select Alarm Sound and press Start Enter 3 Select On or Off and press Start Enter Feature reference 49 Set the fax header information Key sounds The Key sounds are the beeps the keys make 1 Press Menu repeatedly until SET UP SOUND appears and press Start Enter 2 Press 4 gt to select Key Sounds and press Start Enter 3 Select On or Off and press Start Enter Silent mode You can turn the sounds of the HP Fax including ringing on and off using the control panel button You can also set all sounds to turn off
8. 15 menu l5 distinctive ring 30 menu 4 distribution list See broadcasting faxes document feeder number of pages 5 document jams 58 documents load 2 number of pages 2 DRPD 30 E ECM mode 73 menu 4 entering 18 Erase button 11 erasing all messages 38 selected messages 38 error messages 63 EXT port extension phone fax receiving 26 F factory default menu l5 fax forwarding 14 fax header 50 fax log menu 14 fax memory number of pages 5 FAX mode 32 34 fax name 50 fax number 50 fax problems 66 fax receiving 3 fax tones See sounds faxes reprinting 52 faxing color documents 25 photographs 25 Flash button 10 11 forwarding faxes 14 47 message paging 4 voice notification 16 front panel 7 front view 6 G getting help 79 Greeting button greeting length of 36 playing 36 recording 36 greeting only 37 H HANDSET port 7 help 79 help list 51 HP Fax parts of 6 HP support 9 ICM Record Time menu l5 image TCR 29 menu 3 incoming messages length of 15 ink cartridge maintenance 59 part number 55 72 replacing 56 ink level 15 cartridge 55 ITU 1 chart 74 J jams clearing paper 58 document 58 paper 58 journal 14 junk fax blocking 28 report 52 junk faxes 13 K key sounds 50 keypad buttons 9 L language 15 menu l5 LINE port 7 loading documents 2 loading paper Loudspeaker button 10 loudspeaker 16 53 M making a copy 3 man fax rcv code HP 104
9. 5 or 2 command Toll Saver Toll Saver allows you to tell whether or not there are new messages before the message center answers the phone This feature allows you to hang up before incurring phone charges When Toll Saver is on and there are no new messages the HP Fax adds two rings to the Rings to Answer setting For example if Rings to Answer is set to 4 the device will ring 6 times betore answering if there are no new messages See Set rings to answer on page 27 Follow these instructions to turn Toll Saver on and off 1 Press Menu repeatedly until SET UP TAM displays and press Start Enter 2 Press 4 gt until Toll Saver displays and press Start Enter 3 Press 4 gt until On displays and press Start Enter Digital message center HP 1050 Fax only 40 Message paging Message paging If you are out of the office you can have the HP Fax call you when you receive a new message TIP You should only turn paging on if you are going to be gone There is a delay between receiving the message and the paging message going out If you happen to answer an incoming call at the time the paging message is being sent it will override your incoming call To use message paging follow these steps Set up message paging 1 Press Menu repeatedly until SET UP TAM displays and press Start Enter NO Press gt until Message Paging displays and press Start Enter p Press 4 gt until On displays and press Start
10. 74 Environmental product stewardship program Environmental product stewardship program Protecting the environment Hewlett Packard Company is committed to providing quality products in an environmentally sound manner This product has been designed with several attributes to minimize impacts on our environment For more information visit HP Commitment to the Environment website at htto www hp com aqo environment Ozone production This product generates no appreciable ozone gas O3 Energy consumption Energy usage drops significantly while in ENERGY STAR mode which saves natural resources and saves money without affecting the high performance of this product This product qualifies for ENERGY STAR which is a voluntary program established to encourage the development of energy efficient office products Dr ENERGY STAR is a U S registered service mark of the U S EPA As an ENERGY STAR partner HP has determined that this product meets ENERGY STAR guidelines for energy efficiency For more information on ENERGY STAR guidelines go to the following website http www energystar gov Paper use This product is suited for the use of recycled paper according to DIN 19309 Plastics Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product s life Material safety data sheets Material Safety Data Sheets MS
11. Enter A Enter the telephone number you want called for example your mobile number and press Start Enter The device will ask you to record or if you want to change the Paging Greeting The paging greeting will be played to you when you answer the phone at the forwarded number 5 Press Start Enter and speak into the microphone to create or change a Paging Greeting When you are finished speaking press Greeting to end the message Press Cancel to keep an existing paging greeting Receive a message page When you answer the phone your paging greeting will play repeatedly to let you know that you have a message You can then enter your password and use the remote access codes to listen to your message See Remote Access on page 39 to learn how to access the message Record a conversation NOTE In many jurisdictions there are legal issues surrounding the recording of telephone conversations Verify your laws with your local legal authority If you are using the speakerphone you can record a conversation up to 15 minutes in length The recorded message will be treated as an incoming message 1 Press Play Record to start recording 2 Press Cancel to end the recording Digital message center HP 1050 Fax only 41 Record a conversation Digital message center HP 1050 Fax only 42 Broadcasting D Advanced faxing In this chapter you will learn how to use the advanced fax features of your machine 1
12. Redial a number in memory Redial a number in memory These steps allow you to dial one of the last 10 numbers called that is in memory 1 Hold Redial Pause for about two seconds 2 Press 4 gt until Recent Numbers displays and press Start Enter 3 Press gt to find the number you want to dial 4 Press Start Enter when the correct number appears If a document is loaded the machine automatically begins to send Feature reference 54 Print cartridge information Care and maintenance This chapter contains information about changing print cartridges maintaining your HP Fax the menu settings error messages and troubleshooting Print cartridge information The print cartridge life is very sensitive to the content of received faxes or copies you make To increase its life we recommend you follow the instructions below Always use the HP 20 C6614 ink cartridge NOTE Your HP Fax was shipped with a starter ink cartridge Replace it with the HP 20 cartridge DO NOT unpack the cartridge until you are ready to use it Store it in the same environment as the fax machine If you have unpacked the cartridge but are not using it store it in an airtight plastic bag DO NOT leave it exposed for an extended period DO NOT refill the cartridge The warranty will not cover damage caused by using refilled cartridges View ink level When using the 28ml print cartridge your machine allows you to check the amoun
13. confirmation report You can print one manually using the Report Help button see Print reports on page 51 ERROR prints only when an error occurs Note that this report can include the Image TCR see Image TCR on page 29 Image TCR Image TCR prints a sending confirm page with a miniature image of the first page of the fax Auto Reduction When receiving a document as long as or longer than the paper loaded the machine can reduce the data to fit your paper If the fax machine cannot fit the data into one page with the feature enabled the data is divided and printed in actual size on two or more sheets The settings are On and Off HP Fax basics 13 Overview of menu options Option Fax Log Resolution Settings The Fax Log shows the specific information concerning transmission or reception activities the time and date of most recent 40 transmissions or receptions The settings are On and Off Sets the default resolution when copying and faxing Contrast The settings are Standard Fine and Superfine For more information see Set document resolution and contrast for a single copy on page 26 Sets the default contrast when copying and faxing The settings are Normal Lighten Photo and Darken For more information see Set document resolution and contrast for a single copy on page 26 ADVANCED FAX menu Option Set Broadcasting Set Delayed Fax Settings Allows you to send a fax to several
14. designed to work optimally with plain paper cotton bond 20 lb 75 g m2 in the following sizes A4 Letter and Legal TIP Some papers have a side that s been conditioned for printing The print side is usually indicated on the paper s packaging Always load with the print side facing you You can load up to 50 sheets of paper in the paper tray Satisfactory print and receive quality can be obtained with many types of plain paper Since the quality of plain paper varies widely test the print quality before buying large quantities of paper Your machine uses a variety of papers including e Copier paper e Bond paper e Dual purpose paper Because all paper varies in physical characteristics you can receive mixed results from ditterent packages of paper even though the packages contain the same type of paper If you encounter undesirable results try the other side of the paper a different type or another package of the same kind of paper Do not use the following types of paper with your machine e Continuous form feed paper Synthetic paper Tyvek etc e Thermal paper e Multi sheet forms and documents e Chemically treated paper pressure sensitive paper carbon coated paper etc e Coated glossy photo etc e Papers with raised embossed lettering Document types and sizes Acceptable document size depends on whether you are faxing a single sheet or multiple pages e The minimum document size is 148 mm 5 8
15. makes either manually or on a daily schedule for example to turn off the sounds after work hours and overnight Manual To turn off and on the sounds use the Silent Mode button on the control panel Daily Enter a start and end time Use the 1 and 2 keys to switch between AM and PM TOOLS menu Option Clean Cartridge Align Cartridge View Ink Level Adjust Scanner Factory Default Language Dial Mode Discard Size Self Test Settings Cleans the print cartridge to improve print quality Aligns the print cartridge to improve print quality Allows you to see the estimated level of ink remaining in the cartridge Use only if you have dropped the fax machine Returns all settings to factory defaults There are three languages you can use for display and reports English Spanish and French Set the dialing mode to the type of the exchange to which you are connected Tone or Pulse If you turn the Automatic Reduction option off you can set the fax machine to discard any excess image at the bottom of the page when receiving a document as long as or longer than the paper loaded in your machine If the incoming fax is out of the margin you have set it will be printed on two sheets of paper The Discard Size can be 00 to 30 mm Prints a self test to allow you to troubleshoot problems SET UP TAM menu Option Toll Saver Call Monitor ICM Record Time Settings Adds 2 rings to the rings to
16. message center features 1 The arrow buttons located under the Menu button on the control panel are ae designated by 4 gt in the instructions O Turn on the message center NOTE You cannot turn on the message center until you record a greeting See Record your greeting on page 36 It the message center is not turned on and the Receive mode is set to AUTO the message center will automatically turn on and record a message as long as a greeting has been recorded A Press the Answer button to turn on the Digital Message Center e The Answer button lights up e TM appears in the display Digital message center HP 1050 Fax only 35 Record your greeting Record your greeting The greeting is an outgoing message OGM or announcement that plays whenever a call comes in and the device is in TAM mode the Answer button is lit and TM is displayed Your greeting can be between 3 and 30 seconds in length 1 Press and hold the Greeting button until you hear a beep 2 When Record displays on the control panel speak into the microphone to record your greeting The seconds are counted off on the display while you are recording NOTE You cannot use the handset to record your greeting You must use the microphone TIP You should be about 12 in 30 cm from the microphone when speaking 3 Press the Greeting button again to end the recording Your greeting will play back Play your greeting
17. on a daily schedule for example turn all the sounds off between 8 pm and 8 am 1 Press Menu repeatedly until SET UP SOUND appears and press Start Enter 2 Press 4 gt to select Silent Mode and press Start Enter 3 Select Daily and press Start Enter From 12A To 11P will display 4 Enter a start time and an end time and press Start Enter TIP To switch between am A and pm P use the 1 key for am and the 2 key for pm Set the fax header information This information is required by law in many countries The fax header prints your name and fax number on the top of every fax you send 1 Press Menu repeatedly until 4 gt SET FAX HEADER displays and press Start Enter 2 Press Start Enter when the display shows Fax Number 3 Enter the fax number to which your machine is connected You can enter up to 20 digits and include special characters space plus sign etc For more information see Fax header telephone number on page 19 To enter a space press 1 twice To enter parentheses press multiple times until you see the symbol you want To enter hyphen press If you enter a wrong number use 4 to move to the number and correct it 4 Press Start Enter when finished 5 Press Start Enter when the display shows Fax Name 6 Enter the fax name up to 40 characters by using the number keypad You can include special characters space plus sign etc For more information see Enter dates
18. option you want and press Start Enter e Off disables fax forwarding e Forward forwards a fax to your new location e Forward amp Print prints a fax and also forwards it to your new location 4 If you selected Forward or Forward amp Print Tel will display a Enter the fax number and press Start Enter Start Date amp Time will display b Press Start Enter The current date and time will display c Enter the start time and press Start Enter End Date amp Time will display d Press Start Enter e Enter the end time and press Start Enter e The machine returns to Ready mode and Fw will appear in the display at the start time and every fax will be forwarded to your new location till the end time e HP 1040 During forwarding time the answer mode temporarily changes to DA e HP 1050 During forwarding time the answer mode continues to say FW The machine will receive and forward faxes and answer and record voice messages TIP HP 1050 This procedure only forwards faxes if you also want to be notified about voice messages see Message paging on page 41 Advanced faxing 47 Forward faxes Advanced faxing 48 Set the date and time 6 Feature reference This chapter contains instructions for other features of the HP Fax that you may want to use from time to time O 1 The arrow buttons located under the Menu button on the control panel are CA designated by 4 gt in the instructions
19. paper tray Solution Clear paper jam as described in Paper jams during printing on page 58 e Make sure you have fewer than 50 sheets in the paper tray e Humid conditions may cause some paper to stick together Take the paper out and fan the pages and replace Remove any obstructions inside the printer When loading paper do not force the paper down into the printer If multiple sheets have caused a paper jam clear the paper jam see Paper jams during printing on page 58 The paper tray can hold up to 50 sheets Make sure the paper guides do not cause the paper to bow When loading paper do not force it down into the machine Care and maintenance 68 Troubleshooting Digital Message Center problems Problem Paging message repeats Attempts to receive fax even when message center is turned off Does not record my messages Paging message overrides phone calls when happen to be home Solution This is normal The message repeats to give you time to enter the access code to retrieve your message This is normal The fax machine will attempt to receive a fax after several rings The memory is full Erase some messages to free up memory for more You should only turn paging on when you are not going to answer the phone There is a delay between recording the message and the paging message going out If you happen to answer an incoming call when the paging message is dialing out it will override you
20. redial When you send a fax if the number you have dialed is busy or there is no answer the machine will attempt to redial the number every three minutes up to two times Betore redialing the display shows To redial now press Start Enter If you want to redial the number immediately press Start Enter Or press Cancel to stop redialing and the machine returns to Ready mode Receiving via an extension telephone HP 1040 Fax only If you have an extension phone on the same line as your HP Fax you can remotely start receiving a fax 1 Answer the call on the extension phone 2 Press 9 manual fax receive code in sequence when you hear a fax tone Your fax machine detects the code and starts to receive the document e The code is preset at the factory You cannot change the asterisks but you can select any number between O and 9 For more information see ADVANCED FAX menu on page 14 3 Hang up the phone when your fax machine starts to receive 26 HP Fax basics Set rings to answer 3 Additional features This chapter contains information on additional features you may want to set or change for your HP Fax Rings to answer Sets the number of rings before the HP Fax answers the phone Caller ID If you subscribe to Caller ID through your local phone company you can use it with your HP Fax Block Junk Faxes In conjunction with Caller ID you can block certain numbers trom sending you a fax Scan amp Fax Mod
21. single copy Document resolution and contrast are set in the same manner for both faxes and copies For most faxes and copies default settings will work well It you need to send copy a document with unusual contrast characteristics including photographs you can adjust the resolution and contrast for that document using the control panel buttons TIP You can also change the default settings for all documents using the menu See BASIC FAX menu on page 13 We recommend you use documents printed using a high quality printer felt tip pen black ink or typewriter The paper should be white or very light and of normal weight not cardboard or onionskin Blue lines on a ruled pad don t fax well For more information on the types of paper you can use for documents see Document types and sizes on page 23 NOTE You must set the resolution and contrast before dialing the number 24 HP Fax basics Adjust volume 1 Turn the page face down and insert it into the document feeder For more information see Load documents to fax or copy on page 2 2 Press Resolution repeatedly to select the option you want STANDARD works well for printed or typewritten originals with normal sized characters e FINE is good for documents containing a lot of detail SUPER FINE works well for documents containing extremely fine detail for example a map or engineering drawing SUPER FINE only works if the remote machine also has the SUPER FINE featur
22. the digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications Specifications and regulatory information 77 Declaration of conformity For non European customers This product is approved for use only in the country in which it was purchased Local country laws may prohibit the use of this product outside the country of purchase It is strictly forbidden by law in virtually every country to connect nonapproved telecommunications equipment fax machines to public telephone networks Declaration of conformity ua invent DECLARATION OF CONFORMITY according to ISO IEC Guide 22 and EN 45014 Manufacturer s Name Hewlett Packard Company Manufacturer s Address 16399 West Bernardo Drive San Diego CA 92127 USA declares that the product Regulatory Model Number SDGOB 0403 01 02 Product Name HP Fax 1040 Q7270A Series 01 HP Fax 1050 Q7278A Series 02 Model Number s 01 Q7270A Q7271A Q7272A Q7273A Q7274A 02 Q7278A Q7279A Q7280A and Q7281A conforms to the following Product Specifications Safety UL1950 CSA22 2 No 950 3 Ed 1995 NOM 019 SCFI 1998 FCC Part 15 Class B ICES 003 Issue 2 Telecom NOM 151 SCT1 1999 Supplementary Information 1 This product was tested in a typical configuration 12 August 2004 Steve Smith Date Hardware Test and Regulations Manager Specifications and regulatory information 78 Use Hewlett Packa
23. to find the Caller ID number you want to register as a junk fax and press Start Enter Additional features 28 Scan amp Fax Mode You can enter up to 20 numbers Numbers which have already been entered as a junk number are marked by at the end of the display Delete a number 1 Press Menu repeatedly until BASIC FAX appears and press Start Enter 2 Press 4 gt until Set Junk Fax No displays and press Start Enter 3 Press 4 gt until Delete displays and press Start Enter The machine shows the first junk number 4 Press 4 gt to scroll to the junk fax number you want to delete and press Start Enter Scan amp Fax Mode Scan amp Fax Mode causes the HP Fax to scan all the pages of the fax into memory before starting to send This is useful for situations where the fax you are calling might be busy and need to be redialed Several options automatically use Scan amp Fax Mode for example Delayed Fax You can also turn Scan amp Fax Mode on for all tasks A Press the Scan amp Fax button Scan amp Fax Mode is on when the button is lit Image TCR Image TCR transmission contirmation report is a valuable tool for keeping records of faxes you send It prints a Sending Contirm page with a miniaturized image of the first page of the fax on it See the following example Sending confirm Date SEP 15 2002 SUN 11 25 Name PAT Tel 1234567890 per HS ne Phone 987654321 Pages OVA Start Time 0921
24. to province in Canada and from country to country elsewhere in the world To the extent this Warranty Statement is inconsistent with local law this Warranty Statement shall be deemed modified to be consistent with such local law Under such local law certain disclaimers and limitations of this Statement may not apply to the customer For example some states in the United States as well as some governments outside the United States including provinces in Canada may e Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory rights of a consumer e g the United Kingdom e Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations or Grant the Customer additional warranty rights specify the duration of implied warranties which the manufacturer cannot disclaim or not allow limitations on the duration of implied warranties Complete the following information It is necessary for contacts with the selling dealer or Hewlett Packard Company Date of Purchase Serial Number Specitications and regulatory information 81 Hewlett Packard LIMITED WARRANTY STATEMENT Specifications and regulatory information 82 Index A Access Cartridge button 8 56 alarm sounds 49 align cartridge menu 5 announcement only 37 Ans Mode Contrast button 10 Answer button answer mode 31 answer ring pattern detection 30 answering machine calling 39 password 39 re
25. to start copying or press Start Enter to go to the next option Zoom Rate then 97 will display Quick start 3 Make a telephone call 5 Press 4 gt to select the reduction or enlargement percentage you want 50 125 TIP The maximum enlargement percent depends on the model you purchased Press Copy to start copying or press Start Enter to go to the next option Collate then Off will display Press 4 gt to select On if you want the copies collated If Collate is Off pressing either Copy or Start Enter will start copying If Collate is On press Copy to start copying or press Start Enter to go to the next option Print Order then Normal will display Press 4 gt to select Reverse if you want the last page printed first Printing the copies in reverse order will cause the first page to be on top when the copy is complete 10 Pressing either Copy or Start Enter will start copying Make a telephone call Use one of the following methods Quick start Pick up the handset and dial the number Press and hold a One Touch number This turns on the speaker When you are connected pick up the handset HP 1050 Fax does not have to pick up handset since it has a speakerphone For more information see One touch dialing on page 24 Press the Speed Dial button enter a speed dial code and press Start Enter This turns on the speaker When you are connected pick up the handset HP 1050 Fax does not have to pick
26. up handset as it has a speakerphone For more information see Dial from the phone book on page 24 HP 1050 Fax Press the Speakerphone button and dial the number NOTE One touch and speed dial codes must have already been entered betore you can use them For more information see Store a number in the phone book on page 23 4 2 HP Fax basics This chapter lists the basic features of your new HP Fax and introduces you to the machine For detailed instructions refer to the later chapters The HP Fax features The HP Fax offers the following features e 100 page fax memory e 50 page paper tray e 10 page document feeder Scan amp Fax capability Scan the entire document into memory before sending see page 29 e 80 to 100 depends on model speed dialing locations including 10 One Touch speed dials see page 23 e Distinctive Ring DRPD capability Multiple numbers on the same phone line that are difterentiated by ring pattern this feature only is available in certain areas see page 30 e Broadcasting Send the same document to multiple destinations see page 43 e Fax forwarding Forward documents to another fax machine see page 47 e Delayed fax Send the document at a later time see page 44 Send Receive Polling Retrieve a waiting fax or hold a fax to be picked up see page 45 e Caller ID see page 28 e Last 10 number redial see page 54 Junk fax blocking with Caller ID see page 28
27. 0 your fax on the same physical line as your other numbers e Telephone with few or no fax calls TEL mode Additional features 31 Answer receive mode A When no document is loaded press the Ans Mode Contrast button until the desired option displays HP 1050 Fax Additional features FAX e In Ready mode FX appears in the right hand corner of the mode display e When you get a call the machine answers and receives the fax automatically When reception is complete the machine returns to Ready mode e If you want to change the number of rings before it answers see Set rings to answer on page 27 AUTO e In Ready mode AU appears in the right hand corner of the mode display e When a call comes in the machine answers it If a fax is being sent the device receives the fax If the machine does not sense a fax signal it will ring 5 times in a different tone to tell you it may be a regular telephone call If you do not pick up the handset it will try again to receive a fax after several more rings e If you want to change the number of rings before it answers see Set rings to answer on page 27 TAM You must have an answering machine attached to the EXT line socket mode located on the bottom of your HP Fax e In Ready mode TM appears in the right hand corner of the display When a call comes in the answering machine answers and listens If it detects fax tones it receives the fax otherwise it records the caller s mes
28. 0 menu 4 memory clearing 53 Menu button 9 menu BASIC FAX options 13 picture 12 using menu setting language 15 message backup 35 message center password 39 remote access 39 turning on 35 message length 35 message paging 4l menu l6 message time 35 messages displayed 63 erasing 38 playing 37 skipping 37 Microphone monitor calls 37 Mute Search button 10 11 O one touch dialling 22 out of ink 15 out of paper See reprinting faxes P paging messages 4 paper loading not recommended 23 number of sheets 2 size 23 type 23 paper jams 58 68 paper size menu l3 paper tray capacity 5 part number ink cartridge 72 pause 2 phone book 21 5 dialing 22 print 22 searching 22 photo faxing 25 Play Rec button polling 14 45 receive 46 send 45 ports location of 7 print cartridge ink level 55 maintenance 59 part number 55 72 replacing 56 print fax 52 print quality menu 3 self test 56 print quality problems 68 pulse dialing 15 R R button 10 11 Rcv Mode Contrast button 11 ready mode 17 rear view 6 receive mode 32 received journal 51 receiving faxes 31 32 recording conversation 4 greeting 36 Redial Pause button 10 11 redialing automatic fax redial 26 redial a number in memory 54 regulatory information 76 regulatory notices Canadian statement 77 notice to users in Canada 77 remote access 39 remote password menu l6 Report Help button 8 reports 5 Call
29. 00 pages As this memory is filled old faxes that have been printed will be erased to make room for new taxes NOTE HP 1040 Fax Unplugging the fax machine power cord and plugging it back in again clears the memory including all unprinted or unsent faxes A power outage also clears the fax machine memory NOTE HP 1050 Fax The device has 30 minutes of backup memory If the power is off longer than that the faxes will be cleared 1 Press Report Help 2 Press 4 gt to choose Print Fax and press Start Enter e If there are only old taxes the machine will automatically print all of them and return to Ready mode without moving to the next step e If there are no faxes in memory the machine will inform you by displaying Memory Empty e If there are both old faxes and unprinted faxes in memory the machine will go to step 3 3 Select between Print New Fax or Reprint Old Fax and press Start Enter e Print New Fax The machine prints all new faxes which have never been printed e Reprint Old Fax The machine prints all faxes regardless of new or old Feature reference 52 Clearing memory Clearing memory You can selectively clear information stored in your machine s memory 1 Press Menu repeatedly until MEMORY CLEAR appears and press Start Enter The display shows the type of information you can clear from memory 2 Select what you want to delete by pressing 4 and press Start Enter 3 Select Y and press Start Enter
30. 5 sie Elapsed Time Sn ES CE Mod ECM Result Ok a Seen Ne E A on First page of recent document transmitted Hi Magnus Here s a picture of our new fax machine Let me know what you think Regards Additional features 29 Distinctive ring DRPD To use image TCR the Scan amp Fax Mode light must be on press the button if necessary and you must set these Menu options to On Image TCR and Sending Confirm See Scan amp Fax Mode on page 29 Follow these instructions to set the menu options Press the Menu button repeatedly until BASIC FAX displays and press Start Enter Use the 4 gt buttons to scroll to Sending Confirm and press Start Enter Use the 4 gt buttons to select On and press Start Enter Use the 4 gt buttons to scroll to Image TCR and press Start Enter Use the 4 gt buttons to select On and press Start Enter AMR w D Press Cancel to return to Ready mode TIP Image TCR is unavailable if the resolution is set to Super Fine Distinctive ring DRPD Distinctive ring or distinctive ring pattern detection DRPD is a service offered by some telephone companies When you subscribe to this service through your local phone company you have different ring patterns such as double ring and triple ring that allow you to have different telephone numbers on one physical line Your HP Fax works with distinctive ring service Use Distinctive Ring to set your HP Fax to answer one of yo
31. 8 You tried to copy or fax a document which is longer than 390 mm 15 4 in The fax machine is busy doing something else The machine is waiting three minutes to automatically redial the fax number that was busy or did not answer Care and maintenance 65 Troubleshooting Troubleshooting Your problem may be listed in LCD error messages on page 63 The chart below shows other problems you can solve yourself For problems you cannot resolve here see Use Hewlett Packard support services on page 79 Fax problems Problem The machine is not working there is no display and the buttons are not working No dial tone Someone calls and gets a busy signal even though the fax is not busy The numbers stored in memory do not dial correctly The document does not feed into the machine You cannot receive faxes automatically The machine cannot receive faxes manually The machine does not send anything You cannot poll another machine The fax you received has blank bits on it Solution Unplug the power cord and plug it in again Check that your socket is live Check that the phone line is connected properly to the port in the bottom of the fax Unplug and replug it Make sure it clicks Check the phone socket in the wall by plugging in another phone This may rarely occur if the answer mode is set to AUTO a voice call comes in and is hung up without being answered and another call is
32. B0403 01 or SDGOB0403 02 This regulatory number should not be contused with the marketing name HP 1040 1050 Fax series or product number Q7200 series Notice to users of the U S telephone network FCC requirements This equipment complies with FCC rules Part 68 On this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalent Number REN for this equipment If requested provide this information to your telephone company An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant This equipment connects to the telephone network through the following standard network interface jack USOC RJ 11C The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called Too many devices on one line may result in failure to ring in response to an incoming call In most but not all areas the sum of the RENs of all devices should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area It this equipment causes harm to the telephone network your telephone company may discontinue your
33. DS can be obtained from the HP web site at http www hp com go msds Customers without Internet access should contact their local HP Customer Care Center Recycling program HP offers an increasing number of product return and recycling programs in many countries as well as partnering with some of the largest electronic recycling centers throughout the world HP also conserves resources by refurbishing and reselling some of its most popular products This HP product contains the following materials that may require special handling at end of life e Mercury in the fluorescent lamp in the scanner lt 2 mg e Lead in the solder e A lithium battery This product contains a small Lithium battery that must be removed and disposed of properly at the end of the product s useful life The battery is located on the main circuit board Battery Part Number Panasonic CR2032 Battery Material Lithium Battery Type Button Coin Cell Battery Quantity Per Product 1 Weight approximately 3 grams Lithium Type Solid Battery Manufacturer Panasonic of Japan Specitications and regulatory information 75 Regulatory notices Regulatory notices The HP Fax meetings product requirements from regulatory agencies in your country region Regulatory model identification number For regulatory identification purposes your product is assigned a Regulatory MOdel Number The Regulatory Model Number for your product is SDGO
34. HP 1040 1050 Fax series User Guide Part number Q7270 90102 First edition 10 2004 Invent Copyright 2004 Hewlett Packard Development Company L P The information contained herein is subject to change without notice No part of the document may be photocopied reproduced or translated to another language without the prior written consent of Hewlett Packard Company Notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services Nothing herein should be construed as constituting and additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document and program material which it describes Note Regulatory information can be found in the Specification section of this guide It is not lawful in many places to make copies of the following items When in doubt check with a legal representative first e Governmental paper or documents Passports Immigration papers Selective service papers Identification badges cards or insignias e Governmental stamps Postage stamps Food stamps e Checks or drafts drawn on Governmental agencies e Paper currency traveler s checks or money orders e Certificates of dep
35. P s limited warranty covers only those defects which arise as a result of normal use of the product and does not cover any other problems including those which arise as a result of a Improper maintenance or modification b Software accessories media or supplies not provided or supported by HP c Operation outside the product s specifications or d Unauthorized modification or misuse For HP printing products the use of a non HP ink cartridge or a refilled ink cartridge does not affect either the warranty to the customer or any HP support contract with the customer However if product failure or damage is attributable to the use of a non HP or refilled ink cartridge HP will charge its standard labor and materials charges to service the product for the failure or damage If HP receives during the applicable warranty period notice of a defect in any product HP shall either repair or replace the defective Product at HP s option It HP is unable to repair or replace as applicable a defective product which is covered by HP s warranty HP shall within a reasonable time after being notified of the defect refund the purchase price for the Product HP shall have no obligation to repair replace or refund until the customer returns the defective product to HP Any replacement product may be either new or like new provided that it has functionality at least equal to that of the Product being replaced HP products may contain remanufact
36. The arrow buttons located under the QO Menu button on the control panel are CA a designated by 4 gt in the instructions No Broadcasting With Broadcasting you can have your HP Fax send your fax to up to 15 HP 1040 Fax or 20 HP 1050 Fax tax numbers at once The documents are automatically erased trom memory when Broadcasting is finished 1 Turn the document face down and feed it into the machine 2 Press Menu repeated until ADVANCED FAX displays and press Start Enter 3 Select Set Broadcasting by pressing 4 gt and press Start Enter 4 Enter the fax number e You can press Speed Dial and enter a speed dial code TIP One touch buttons do not work in this area you must use their speed dial code instead e You can enter 15 or 20 depending or model fax numbers into one job 5 Press Start Enter when the correct number appears in the display e If you have more destinations select y by using and press Start Enter when asked Another Y N and repeat steps from 4 e If you have finished entering all the numbers answer N and press Start Enter 6 Press Start Enter The document will be scanned into memory before transmission Advanced faxing 43 Delayed fax Delayed tax You can set your machine to send a fax any time in the next 24 hours For example it is usually cheaper to send a fax at night because telephone rates are lower than they are during the day To cancel a scheduled fax see To ca
37. a document is loaded the HP Fax sends the fax One touch dialing A Press and hold the number 0 through 9 on the phone pad You can refer to the number assigned to each code by printing the phone book See Print the phone book on page 22 TIP You can also dial these numbers using the speed dial code as described below gr dialing Press Speed Dial 2 Enter a two digit speed dial code You can refer to the number assigned to each code by printing the phone book See Print the phone book on page 22 3 Press Start Enter Phone book dialing You can search the entire phone book to tind the number you want to dial Search sequentially through the phone book 1 Press Mute Search 2 Press 4 gt to move upward or downward through the directory until you find the number you want 3 When the number you want appears in the display press Start Enter to dial Search for a particular first letter 1 Press Mute Search 2 Press the phone pad button labelled with the letter you want to find e For example if you want to find the name NEW YORK press the 6 button which is labelled with MNO e The machine finds the closest entry e If the machine cannot find a name that begins with the given letter the machine shows the message Not Found 3 When the name and number you want appears in the display press Start Enter 22 HP Fax basics Paper types and sizes Paper types and sizes The HP Fax is
38. ables below shows the options for a menu in the left column and their setting choices in the right column BASIC FAX menu Option Settings Rings To Answer You can select the number of rings before answering an incoming call If you are using your machine as both a telephone and a fax machine AUTO or TAM mode we suggest you set the ring count to at least 4 HP 1040 or 2 HP 1050 with Toll Saver turned on to give you time to answer The number of rings can be 2 to 7 Caller ID You can see the number of the person calling you Before using this feature Caller ID service must be installed on your telephone line by the telephone company The settings are On On w Junk Fax and Off For more information see Use Caller ID on page 28 Set Junk Fax No If you have Caller ID set to On w Junk Fax you can block faxes from particular numbers You must have received a fax from that number to block it Even though you have added junk fax numbers if you turned off the Caller ID option above the Junk Fax protection will be removed The settings are Add and Delete Print Quality Allows you to set the print quality to Normal or Draft Paper Size A4 Letter and Legal are the paper sizes you can use to receive faxes and copy Sending Confirm A confirmation report shows whether the transmission was successful or not how many pages were sent etc ON prints a confirmation report automatically each time you send a fax OFF never prints a
39. andset is off hook adjusts the handset volume When Loudspeaker or Speakerphone has been pressed adjusts the speaker volume HP Fax basics 7 The HP Fax 1040 1050 Figure 2 9 HP 1040 amp HP 1050 Fax control panel Right side lower 13 Copy e Press twice to copy a document with the default copy settings e Press once then set options Press Start Enter between options Press Copy to copy the document 14 Start Enter e Starts a fax or printing a report e Accepts the selection shown in the display 15 Cancel e Ina Menu stops an operation and returns to Ready mode e When entering text or numbers Press once to backspace delete numbers or letters when editing Hold down to delete entire field Press again after holding down to return to Ready mode Figure 2 10 HP 1040 Fax only control panel Right middle 16 Mute Search e Mutes the telephone during a telephone call e Search for a number stored in memory 17 Loudspeaker Allows you to listen to the telephone while dialing or accessing voice mail without lifting the handset Allows you to listen only There is no speakerphone capability 18 Redial Pause e Automatically redials the last number or allows you to select one of the last 10 numbers to redial e Adds a pause while entering a speed dial number 19 Ror Flash Switches between telephone functions for example call waiting Contact your local telephone company for informatio
40. answer setting unless a message has been received Allows you to screen calls Adjusts the amount of time a caller has to record a message HP Fax basics 15 Loudspeaker HP 1040 Fax Option Settings Remote Password Sets the password for retrieving your messages from another phone Silence Action Tells the machine what to do when it detects silence after answering The settings are Disconnect Receive Fax and Record Silence Off Hook Action Tells the machine what to do when the incoming call leaves the phone off the hook The settings are Disonnect and Record Off Hook Message Paging The device will call you and give you a message when you have a new voice message You can then use your remote password to retrieve it Loudspeaker HP 1040 Fax You do not need to pick up the handset to make a phone call When dialing just press the Loudspeaker button and enter the numbers When your party answers pick up the handset to talk to them This feature is especially useful for checking voicemail messages NOTE Your HP 1040 Fax does not have speakerphone capabilities The loudspeaker enables you to hear calls but you must speak using the handset TIP If you want to share the conversation with somebody beside you pick up the handset and press Loudspeaker The line is still connected and everybody can listen to the conversation While you are using Loudspeaker do not place the handset beside the speaker as this may res
41. ar 2 short beeps when the password is accepted 3 Enter the remote command you want to use Refer to the table below for a list of commands TIP You must enter a command within 15 seconds or the HP Fax will disconnect the line A Press 0 to end the remote session NOTE If you do not enter 0 it may take several minutes for the HP Fax to disconnect and release the phone line Table 4 1 Remote access commands Code Function 0 Exits remote access Skips to the previous message 2 Plays back new messages After each message is played press to hear the next one The HP Fax beeps twice at the end of the messages If you call in and there are no new messages it beeps 4 times Digital message center HP 1050 Fax only 39 Remote Access Table 4 1 Remote access commands Code Function 3 Skips to the next message 4 Allows you to change the Greeting After entering the command speak into the handset Press when you are done The device will play the Greeting for you so you can confirm the recording 5 Plays back all the messages old and new one by one After each message is played press to hear the next message 6 Replays the current message 7 Erases the current message and plays the next one 8 Turns the message center on and off When you turn it on the Greeting is played 9 Erases all the messages The device will beep twice when it s done Plays the next message if entered the
42. ceived appear stretched Your machine does not make copies There are lines on copies or documents you send The machine dials a number but fails to make a connection with a remote fax machine You cannot store a document in memory Blank areas appear at the bottom of each page or on continuation pages with only a small strip of material printed at the top Image TCR is not working Solution Check if the print cartridge is ok by making a copy See Maintain the print cartridge on page 59 Check with the telephone company to see if your phone line is noisy The fax machine sending to you may have a dirty scan glass Also check with the telephone company to see if your phone line is noisy The machine sending to you had a temporary document jam Make sure your document is loaded face down Check your scan glass for marks and clean it see Clean the document scanner area on page 61 The remote fax machine may be turned off or unable to answer incoming calls Speak with the other fax operator to solve the problem There may not be enough memory available to hold the document you want to store If the display shows a Memory Full message do the following until you can store your document in memory Print all unprinted faxes in memory see Reprinting faxes on page 52 Delete unneeded polling faxes broadcast faxes or delayed faxes see To cancel the scheduled job on page 46 You may have selected the wrong pa
43. d press the Rev Mode Contrast button until AUTO FAX or TEL displays If you are going to use the answering machine we recommend setting the Receive mode to AUTO NOTE Ifyou want to use Distinctive Ring service from your phone company set it up and select it using the Rev Mode Contrast button before turning on the answering machine See Distinctive ring DRPD on page 30 e AUTO e In Ready mode AU appears in the right hand corner of the mode display e When a call comes in the machine answers it If a fax is being sent the device receives the fax If the HP Fax does not sense a fax signal it will ring in a different tone to tell you it may be a regular telephone call If you do not pick up the handset it will again attempt to receive the fax after several more rings If a greeting has been recorded the HP 1050 Fax will turn on the answering machine and attempt to record a message e If you want to change the number of rings before it answers see Set rings to answer on page 27 Additional features 33 Answer receive mode FAX mode TEL mode TAM mode In Ready mode FX appears in the right hand corner of the display When you get a call the machine answers after the second ring and receives the fax automatically When reception is complete the machine returns to Ready mode If you want to change the number of rings before it answers see Set rings to answer on page 27 In Ready mode TL appear
44. e TIP SUPER FINE mode is not used when sending documents scanned into memory i e Broadcasting and Delayed Fax If you are sending document using one of these methods SUPER FINE will be changed back to FINE even though you selected SUPER FINE It the Scan amp Fax Mode light is on and SUPER FINE is chosen the fax will be sent as if the light were off 3 Press Ans Mode Contrast or Rev Mode Contrast repeatedly to select the option you want NORMAL works well for normal handwritten typed or printed documents e LIGHTEN works with very dark print e DARKEN works with light print or faint pencil markings e PHOTO is used when faxing photographs or other documents containing color or gray shades When Photo is chosen the resolution is automatically set to FINE 4 Dial the number and press Start Enter or press Copy When sending copying is finished resolution contrast automatically returns to default Adjust volume You can adjust the volume level for both the ringer and the speaker Ringer volume A Press 4 gt when the fax is in Ready mode to adjust the volume of the ringer e Whenever you press the button it will increase or decrease the volume e The volume 0 indicates that the machine will not ring when a call is received Speaker volume 1 Press Loudspeaker HP 1040 or Speakerphone HP 1050 2 Then press 4 gt to adjust the volume of the speaker HP Fax basics 25 Automatic fax redial Automatic fax
45. e Image TCR Distinctive Ring Answer Receive mode Determines how the HP Fax responds to incoming calls 1 The arrow buttons located under the Q Menu button on the control panel are Ch de designated by 4 gt in the instructions Set rings to answer You can select the number of rings that will occur before the fax answers an incoming call If you are using your machine as both a telephone and a fax machine we suggest you set the ring count to at least 4 to give you time to answer TIP HP 1050 Fax The Toll Saver function for the Digital Message Center interacts with Rings to Answer See Toll Saver on page 40 If you have the HP 1050 Fax and have Toll Saver turned on set the Rings to Answer to 2 1 Press Menu repeatedly until BASIC FAX displays and press Start Enter Rings to Answer will display 2 Press Start Enter 3 Enter the number of rings you want 2 7 and press Start Enter The HP Fax rings the set number of times and then answers It then produces a different sounding ring to alert you to which type of call is incoming e The additional ring may occur once for a fax call Additional features 27 Use Caller ID e The additional ring occurs 5 times for a voice call After the 5 additional rings the answering machine will answer Use Caller ID Many countries have the Caller ID system that enables the receiver to view the numbers or names of callers Once you have subscribed to Caller ID service
46. e setting 49 toll saver 40 menu l5 tone dialing 15 troubleshooting fax problems 66 messages 63 paper feeding 68 print quality 68 U unwanted faxes 13 V view ink level menu 5 volume ring 25 speaker 25 W warranty 80
47. ed For more information see Store a number in the phone book on page 23 Quick start 2 Receive a fax Receive a fax How faxes are received depends on how the Answer Mode Receive Mode is set For more information see Set rings to answer on page 27 FAX or TAM answer mode The fax machine will answer the telephone automatically detect fax tones and receive a fax TIP If you answer the telephone and hear fax tones press the Start Enter button to receive the fax AUTO answer mode In AUTO mode the telephone rings for a certain number of rings see Set rings to answer on page 27 then switches to FAX receiving TEL answer mode It the answer Mode is set to TEL you must manually receive faxes 1 Answer the telephone 2 If you hear fax tones press the Start Enter button 3 Once you hear fax tones from both machines this may take several seconds you should hang up the telephone Make a copy You can make multiple copies of a10 page document Single copy default settings 1 Turn the page face down and insert it into the document feeder 2 Press Copy twice Multiple copies or copies with options settings 1 Turn the page face down and insert it into the document feeder 2 Press Copy Number of Copies then 01 01 50 will display TIP The maximum number of copies depends on the model you purchased 3 If you want more than one copy use the phone pad to enter the number of copies 4 Press Copy
48. ent when it is requested by a remote fax machine NOTE Your HP Fax allows you to set one poll job at a time and it can be retrieved once 1 Turn the document face down and feed it into the machine 2 Press Menu repeatedly until ADVANCED FAX appears and press Start Enter 3 Select Set Polling Send by pressing gt and press Start Enter Poll Code 0000 will display 4 Enter the poll code you want to use for this document and press Start Enter e The poll code is preset to 0000 which means that the receiver does not need to enter a poll code to receive the document e The poll code is not static You enter a new one for each document e The poll code is used to prevent your document from being retrieved by an unauthorized caller e Your machine starts scanning the document s into memory and shows POLLING SEND in the display If the answer mode was TEL the machine changes it to FAX mode automatically e When it is polled the page in memory will be deleted automatically To cancel Send Polling see To cancel the scheduled job on page 46 Advanced faxing 45 To cancel the scheduled job Polling another tax to receive You can dial another fax machine that has a document waiting and request it to be sent to your fax machine 1 Dial the telephone number of the remote machine that is ready to be polled TIP One touch buttons do not work in this area you must use their speed dial code instead 2 Press Menu when y
49. er documents stored in memory will be lost 1 Open the control panel 2 Remove the white roller a At the right hand end of the white roller there is a bushing that is secured with a small tab b Push the tab slightly inward then rotate towards you Then pull up the right hand end of the roller to remove it 1 White roller 2 Drive roller 3 White roller latch 4 w 2 TA 9 Wy a D 3 Wipe the white roller surface and the driver roller surface with a soft cloth dampened with water Care and maintenance 61 Clean the document scanner area 4 Clean the document feeder rubber piece at the back of the control panel 5 Carefully wipe the scanning glass with a soft dry lint free cloth If the glass is very dirty first wipe it with a slightly dampened cloth then with a dry one Be careful not to scratch the glass surface EAN H Q Ya Q Rin AM 6 Replace the roller in reverse order and then close the control panel firmly until it clicks into place 62 Care and maintenance Adjust the scanner Adjust the scanner The scanner is adjusted at the factory If however you drop your machine while moving it we recommend you adjust scanner 1 Press Menu repeatedly until TOOLS appears and press Start Enter 2 Scroll to Adjust Scanner by pressing 4 gt and press Start Enter a Load a plain WHITE shee
50. er ID 52 junk fax 52 phone book 51 printing faxes 52 received journal 51 schedule inform 51 sending confirm 51 sent journal 51 system data 52 TAM status 52 reprinting faxes 52 Resolution button 8 resolution 24 default 14 menu 14 ring pattern detection 14 30 ring volume 25 rings to answer 2 7 32 menu 3 rings to answer See also toll saver S Scan amp Fax 29 Scan amp Fax Mode button 8 scanner adjustment 63 scanner area cleaning 61 schedule a fax 44 schedule inform 51 scheduled fax 14 scheduled faxes 5 scheduled job cancelling 46 scheduled jobs cancelling 14 screen calls 15 37 Scroll Volume buttons 9 see answer mode 3 self test 56 menu 5 sending confirm 51 image ICR 13 menu 13 sent journal 51 set broadcasting menu 4 set delayed fax menu 4 set fax forward menu 4 set junk fax no menu 13 set polling send menu 4 setting date 49 time 49 setting date and time 49 setting fax number 50 Silent Mode button 8 silent mode daily 50 daily schedule 15 menu 5 sounds alarm 49 keys 50 on and off 49 Space button 9 speaker volume 25 Speakerphone button 11 speakerphone 16 53 Speed Dial button 9 speed dial dialing 22 programming 2 using 21 speed dials number of 5 Start Enter button 10 supplies print cartridge 55 Symbols button 9 system data 52 T TAM mode 32 34 TAM status report 52 TEL mode 32 34 telephone dialing 4 telephone numbers entering 18 text entering 18 tim
51. er feed area 59 Maintain the print cartridge 59 Clean the print cartridge nozzles 59 Wipe the print nozzles and contacts 59 Clean the nozzles 59 Clean the cartridge carrier contacts 60 Clean the document scanner area 61 Adjust the scanner 63 LCD error messages 63 Troubleshooting 66 Fax problems 66 Print quality problems 68 Digital Message Center problems 69 69 8 Specitications and regulatory information Paper types and sizes 7 1 Document types and sizes 71 Acceptable documents 71 Print cartridge 72 Product specitications 72 A sample of ITU 1 test chart reduced to 60 5 74 Environmental product stewardship program 75 Regulatory notices 76 Contents iil Declaration of contormity 78 Use Hewlett Packard support services 79 Hewlett Packard LIMITED WARRANTY STATEMENT 80 iv Contents 1 Quick start This chapter gives you a quick introduction to the basic functions of your new fax machine Please refer to the later chapters for detailed instructions 1 The arrow buttons located under the Menu button on the control panel are ae designated by 4 gt in the instructions Load paper You can load up to 50 sheets of plain paper in the input tray Before loading the paper make sure the paper size is set correctly in the BASIC FAX menu For more information see Paper Size on page 13 The HP Fax is designed to work with a variety of plain papers cotton bond 75 90 g m 20 24 Ib in A4 Letter and Legal sizes
52. fax numbers at once Allows you to set up a fax to be sent at any time in the next 24 hours Set Fax Forward Allows you to forward incoming faxes to another fax number Set Polling Send Allows you to set a fax to be polled by another machine Cancel Schedule Cancels all scheduled faxes Man Fax Rev Code The Manual Fax Receive Code allows you to start receiving a fax from an HP 1040 only ECM Mode extension phone If you pick up the extension phone and hear a fax tone enter the code and the fax will start receiving You cannot change the just the number between them The code can be 0 to 9 Error correction mode compensates for poor line quality and ensures accurate Distinctive Ring error free transmission with any other ECM equipped facsimile machine If the line quality is poor transmission time may be increased when ECM is enabled The settings are On and Off Distinctive ring DRPD distinctive ring pattern detection is a service provided by some telephone companies that assigns two phone numbers to one phone line each of which makes your phone ring differently If you subscribe to this service you can program your machine to learn one phone number and distinctive ring for incoming faxes For more information see Distinctive ring DRPD on page 30 14 HP Fax basics Overview of menu options SET UP SOUND menu Option Silent Mode Settings You can turn off sounds the machine
53. faxes Load paper and press Start Enter There might be a jam Clear the jam as described in Paper jams during printing on page 58 There is no print cartridge in the machine Install a print cartridge The machine is low on ink and has received faxes into memory You must replace the print cartridge see Replace the print cartridge on page 56 and reprint the faxes from memory see Reprinting faxes on page 52 The other machine has not answered after all redial attempts to send a fax The machine could not detect the CID Caller ID number There is no number in the redial memory The number you are searching for does not exist in memory The number you are trying to enter already exists in the phone book or junk fax list Number Not Assigned There is no number assigned to this One Touch or two digit Speed number Care and maintenance 64 LCD error messages Display Poll Code Error Poll job exists already Polling Error Check remote site Remove jammed document System Busy Try again later To redial now press Start Enter Status Solution The remote user entered the wrong poll code You have already programmed a polling send Cancel scheduled job and try again The machine you want to poll is not ready to answer your poll Check with the other person The document you are sending has jammed in the document feeder To clear the document jam see Document jams during transmission on page 5
54. for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the date and time it is sent and an identification of the business other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the steps described in the software FCC statement The United States Federal Communications Commission in 47 CFR 15 105 has specified that the following notice be brought to the attention of users of this product Declaration of Conformity This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Class B limits are designed to provide reasonable protection Specifications and regulatory information 76 Regulatory notices against harmful interference in a residential installation Th
55. g a message to delete that message e Press and hold to delete all messages 24 Answer Turns the answering machine on and off Button is lit when the answering machine is on 25 Microphone This icon shows the location of the microphone used for the Speakerphone and to record the answering machine greeting HP Fax basics 11 IS 48S 8ZIS puposiq POW Pld o6onBuo noyeq 10104 suung psnlpy PAST AAMA e6puyoT uBi y e6ply10T une The menus The menus Bui6oy s6ossol VO ASCH HO uolpy 89U9 IS piomssp4 90W CELL PES NO JOHUOW 0 JBADS OL juo x04 OGOL dH WYL dN LIS juo XD4 OPOL dHx Bury appuys q SPOW W23 x2P0OD y XD4 UDW a NpayDS S2U0T Aioway u Sexo puas Buljjog 49S 60 xp Spoyy JU8IIS PIODMIOY XDJ 18S 9 npayes P d J8pDSH XD punos sy x04 pednjaq PS punos wuojy Buryso2pooig 425 JSDIJUOT UOIINOSEY 60 xp UOHINpsy ONY YD ebow uy uoT Bulpuss z 19d04 Ayjone pud ON X14 UNL 19S Gilt2 P2 Jamsuyy O SBury Ow 8 0q powo 3 0q WPN XDJ JEQUNN XD4 S1OOL 411 AYOWIW aNNOS dN 14S XV1 GJONVACV XV1 2ISV4 JWIL 8 11VQ LAS d1QV3H XV4 LS 12 HP Fax basics Overview of menu options Overview of menu options Your fax machine has settings that you can change To find out how the options are currently set print the System Data report see Print reports on page 51 To change these settings see Navigate the menus on page 17 The t
56. immediately received In AUTO mode the machine goes back to fax receive mode if the voice call is not answered The line will appear busy until the machine resets Make sure the numbers are programmed correctly To print a Phone book list see Print reports on page 51 Be sure the document is not wrinkled and you are putting it in correctly Check that the document is the right size and not too thick or too thin See Document types and sizes on page 71 Check if TEL appears on the right side of the display In TEL mode you cannot receive a fax automatically Be sure the handset is seated on the cradle properly If the ink is low the fax will stop printing faxes Replace the print cartridge If the fax memory is full the fax will stop answering the phone Load paper and print the faxes in memory to clear out the memory Do not hang up the handset before pressing Start Enter to receive a fax Check that the document is loaded face down Send should appear in the display after it dials Check if the machine to which you are sending can receive your fax The fax machine you are polling may be using a poll code password The machine sending to you may be faulty A noisy phone line can cause line errors Check your machine by making a copy Care and maintenance 66 Troubleshooting Problem Spots or lines missing from the fax you receive You are receiving poor quality copies Some of the words on the fax you re
57. in wide by 128 mm 5 in long e The maximum size is 216 mm 8 5 in wide by 356 mm 14 in long Follow these tips to ensure worry free faxing e Be sure that your document is dry and free of staples paper clips and other foreign objects e For more information on what kind of paper you can use for documents see Acceptable documents on page 71 HP Fax basics 23 Set document resolution and contrast for a single copy e If you are sending more than one sheet make sure the bottom sheet enters first Insert the sheets with a slight push to ensure smooth feeding For multiple sheets all pages of the document must be the same size and paper type e If you are loading pages that are unusually thick or thin feed one sheet at a time If the document does not feed correctly open the control panel remove the document and try loading it again DO NOT try to send documents that are e wet e covered with wet ink or paste e wrinkled curled or folded e too thin less than 0 07 mm 0 18 in thick onionskin airmail paper etc e too thick more than 0 15 mm 0 38 in thick index cards file folders e chemically processed pressure sensitive paper carbon coated paper etc e coated glossy etc e foo small or short such as a label voucher etc e made of cloth or metal To send these documents use an office copier to make a photocopy first and then send the copy Set document resolution and contrast for a
58. int cartridge C6614 Product specifications The specifications are subject to change without notice ltem Type of unit Communication System Compatibility Compression scheme Modem speed Scanning method Input document size Effective scanning width Effective recording width Power consumption Voltage Frequency Current Temperature range Humidity range Dimension W x D x H Specification Inkjet Desktop Facsimile Transceiver Public Switched Telephone Network PSTN and PABX ITU Group3 MH MR MMR 14400 12000 9600 7200 4800 2400bps CIS Contact Image Sensor 8 5 inches 216 mm 8 27 inches 210 mm 8 inches 203 mm Standby 4 9Wh Printing Mode Maximum 15 Wh 110 127 50 60 Hz 500 mA 50 F to 95 F 10 C to 35 C 20 to 80 RH non condensing 365 x 275 x 160 mm 14 4 x 10 8 x 6 3 in all trays folded 365 x 340 x 270 mm 14 4 x 13 4 x 10 6 in all trays extended Specitications and regulatory information 72 Product specifications ltem Weight Power source Resolution Speed dials ECM mode Grey scale User memory capacity Ink Cartridge Part Number Copy Faxing Specification 3 5 Kg 7 7 lb including handset See Rating Label attached on the back of the machine Standard Fine 300 x 300 dpi Super Fine Photo 600 x 300 dpi Standard 98 x 203 dpi Fine 196 x 203 dpi Super Fine 392 x 203 dpi 80 HP 1040 or 100 HP 1050 YES 64 levels 1 Mby
59. is equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient the receiving antenna e Increase the separation between the equipment and the receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help For more information contact the Product Regulations Manager Hewlett Packard Company San Diego 858 655 4100 The user may find the following booklet prepared by the Federal Communications Commission helpful How to Identify and Resolve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washington DC 20402 Stock No 004 000 00345 4 CAUTION Pursuant to Part 15 21 of the FCC Rules any changes or modifications to this equipment not expressly approved by the Hewlett Packard Company may cause harmful interference and void the FCC authorization to operate this equipment note l attention des uti
60. isplay If you have messages that you have previously listened to but not erased they will be shown also For example New 1 Old 3 indicates that there are a total of 4 messages on the device 3 of them have been listened to previously and lis a new message Play back new messages only A Press Play Record The time the message was recorded displays briefly While the message is being played the number of seconds is counted down in the display Play back all messages A Press and hold Play Record until you hear a beep e The device plays all the messages in memory in the order they were received e Press Cancel to stop playing messages before they have all played Skip or repeat messages M44 is the 1 key and Dbl is the 3 key on the keypad Repeating a message or skipping backwards A Press M4 while listening to the message Digital message center HP 1050 Fax only 37 Erase messages e Pressing M4 once replays this message e Pressing M4 repeatedly skips back to previous messages Skipping a message A Press b while listening to the message e Pressing BH once skips this message e Pressing BH repeatedly skips further messages e Pressing BH while the last message is playing will return the device to Ready mode Erase messages Messages are not erased when you listen to them If you do not periodically erase messages the memory will become full If the memory becomes full the HP Fax will disconnect the current calle
61. l Equipment Technical Specitications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met It does not imply that Industry Canada approved the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 The REN for this product is 0 5B based on FCC Part 68 test results note l attention des utilisateurs Canadien notice to users in Canada Le pr sent appareil num rique n met pas de bruit radio lectrique d passant les limites applicables aux appareils num riques de la classe B prescrites dans le R glement sur le brouillage radio lectrique dict par le minist re des Communications du Canada This digital apparatus does not exceed the Class B limits for radio noise emissions from
62. lisateurs du r seau t l phonique Canadien notice to users of the Canadian telephone network Cet appareil est conforme aux sp cifications techniques des quipements terminaux d Industrie Canada Le num ro d enregistrement atteste de la conformit de l appareil l abr viation IC qui pr c de le num ro d enregistrement indique que l enregistrement a t effectu dans le cadre d une D claration de conformit stipulant que les sp cifications techniques d Industrie Canada ont t respect es N anmoins cette abr viation ne signifie en aucun cas que l appareil a t valid par Industrie Canada Pour leur propre s curit les utilisateurs doivent s assurer que les prises lectriques reli es la terre de la source d alimentation des lignes t l phoniques et du circuit m tallique d alimentation en eau sont le cas ch ant branch es les unes aux autres Cette pr caution est particuli rement importante dans les zones rurales Le num ro REN Ringer Equivalence Number attribu chaque appareil terminal fournit une indication sur le nombre maximal de terminaux qui peuvent tre connect s une interface t l phonique La terminaison d une interface peut se composer de n importe quelle combinaison d appareils condition que le total des num ros REN ne d passe pas 5 Bas sur les r sultats de tests FCC Partie 68 le num ro REN de ce produit est 0 5B This equipment meets the applicable Industry Canada Termina
63. mote access 39 turning on 35 arrow buttons AUTO mode 33 auto reduction menu 13 automatic fax redial 26 B block junk faxes 28 bottom view 7 broadcasting 43 menu 4 broadcasting taxes 43 button Loudspeaker 10 buttons Access Cartridge 8 Ans Mode Contrast 10 Answer Cancel 10 control panel 7 Copy 10 Erase Flash 10 11 Greeting Menu 9 Mute Search 10 1 Play Rec 11 R 10 11 Rcv Mode Contrast Redial Pause 10 11 Report Help 8 Resolution 8 Scan amp Fax Mode 8 Scroll Volume 9 Silent Mode 8 Space 9 Speakerphone 1 Speed Dial 9 Start Enter 10 Symbols 9 C call monitor menu l5 call screening 37 Caller ID 28 junk faxes 28 list 28 report 52 turning on 28 Caller ID menu 13 calling the answering machine 39 Cancel button 10 cancel schedule menu 14 cancelling a scheduled job 46 cartridge cleaning 59 maintenance 55 part number 73 replacing 56 changing language 15 clean cartridge menu l5 cleaning the fax 61 clearing jams document 58 clearing memory 53 clearing paper jams 58 contrast 24 default 14 menu 14 control panel 7 control panel buttons 7 copies collate 3 making 3 multiple 3 options 3 reduce or enlarge 3 Copy button 10 copy collate 3 number of copies 3 print order 3 Zoom 3 D date and time 49 date setting 49 dates 18 delayed fax 14 44 dial mode menu l5 dialing automatic fax redial 26 discard size see also auto reduction
64. n The name of this button varies by country 20 Ans Mode Contrast e When no document is loaded pressing this button changes the Answer Mode See Answer receive mode on page 31 e When a document is loaded pressing this button changes the contrast for faxing and copying 10 HP Fax basics The HP Fax 1040 1050 Figure 2 11 HP 1050 Fax only control panel Right middle 16 Mute Search 20 e Mutes the telephone during a telephone call e Search for a number stored in memory 17 Speakerphone The HP 1050 provides a fully functional speaker phone 18 Redial Pause e Automatically redials the last number or allows you to select one of the last 10 numbers to redial e Adds a pause while entering a speed dial number 19 Ror Flash Switches between telephone functions for example call waiting Contact your local telephone company for information The name of this button varies by country D O 20 Rev Mode Contrast e When no document is loaded pressing this button changes the Receive Mode See Answer receive mode on page 31 e When a document is loaded pressing this button changes the contrast for faxing and copying Figure 2 12 HP 1050 Fax only control panel Upper right 21 Greeting Press and hold to record the greeting for Poe the Digital Messaging Center Press again to stop the recording 22 Play Rec Use to play answering machine messages or to record messages 23 Erase e Press durin
65. ncel the scheduled job on page 46 ys Turn the document face down and feed it into the machine Press Menu repeatedly until ADVANCED FAX appears and press Start Enter Select Set Delayed Fax by pressing 4 gt and press Start Enter Enter the tax number e You can press Speed Dial and enter a speed dial code TIP One touch buttons do not work in this area you must use their speed dial code instead 7 8 9 e You can enter 15 or 20 depending on model fax numbers into one job Press Start Enter when the number appears in the display e If you have more destinations select y by using 4 gt and press Start Enter when asked Another Y N and repeat steps from 4 e Ifyou have finished entering all the numbers answer N and press Start Enter Enter the name if you want to name the transmission It not skip this step Press Start Enter Enter the time in the next 24 hours for the transmission to start Press Start Enter when the time appears correctly in the display The document will be scanned into memory before transmission and be sent at the programmed time Advanced faxing 44 Polling Polling Polling enables you to set up a document so it can be retrieved at a later time For example you can place the document in your machine and the other party can retrieve it when they are in the office or when their calling rates are lower Setting send polling You can program your fax machine to send a docum
66. ntain the print cartridge 4 Reinstall the cartridge and close the cover and panel If you spend a long time cleaning the cartridge the cartridge carrier may have moved back to the original position If so press Access Cartridge again to move the carrier to the install position 5 Press Start Enter 6 Press 1 for new cartridge or 2 for the old one Clean the cartridge carrier contacts Before cleaning these parts there should be no scheduled job such as delayed fax send polling or faxes received into memory CAUTION Once you have unplugged the power cord from the machine all data in memory will be lost 1 Press Access Cartridge 2 Open the control panel and cartridge compartment cover and remove the cartridge See Replace the print cartridge on page 56 3 Remove the print cartridge 4 Unplug the power cord from the electrical outlet of the rear of the machine WARNING Shock Hazard Be sure to unplug the power cord before proceeding 5 Clean the cartridge carrier contacts with clean and cotton swab 6 Plug in the power cord and reinstall the cartridge Care and maintenance 60 Clean the document scanner area Clean the document scanner area To keep your machine working properly occasionally clean the white roller document feeder rubber piece and the scanning glass If they are dirty documents sent to another fax machine will not be clear CAUTION When you turn the power off to clean the scann
67. of purchase fo establish the warranty period e Your name address and telephone number where you can be reached during the day Country region HP technical support U S during warranty 1 800 HP INVENT Canada during warranty 1 800 HP INVENT Canada post warranty 877 621 4722 per call charge Mexico 01 800 472 6684 Mexico Mexico City 5258 9922 U S phone support is available in both English and Spanish 24 hours a day 7 days a week days and hours of support may change without notice Specitications and regulatory information 79 Hewlett Packard LIMITED WARRANTY STATEMENT Hewlett Packard LIMITED WARRANTY STATEMENT HP Product Duration of limited warranty Fax 1 year Print cartridge Until the HP ink is depleted of the end of warranty date printed on the cartridge has been reached whichever occurs first This warranty does not cover HP ink products that have been refilled remanufactured refurbished misused or tampered with Extent of limited warranty Hewlett Packard HP warrants to the end user customer that the HP products specified above will be free from defects in material and workmanship for the duration specified above which duration begins on the date of purchase by the customer For each software product HP s limited warranty applies only to a failure to execute programming instructions HP does not warrant that the operation of any product shall be uninterrupted or error free H
68. or replacement cartridges is HP 20 1 Take out a cartridge from its packaging and carefully remove the tape covering the printhead Hold the cartridge by the colored top or black areas only Do not touch the copper area 2 Press the Access Cartridge button on the control panel 1 Access Cartridge The cartridge carrier moves to the install position Care and maintenance 56 Replace the print cartridge 3 Open the control panel and cartridge compartment cover it will click and remain open 1 Control panel 2 Cartridge compartment cover 3 To load the cartridge insert the cartridge as shown below When the cartridge is pushed to the back of the cartridge carrier push the top of the cartridge until it clicks into place If the cartridge moves loosely in the carrier it has not clicked into place Repeat this step 5 Close the cartridge compartment cover and control panel Care and maintenance 57 Clear jammed documents and paper 6 Press Start Enter 7 Press 1 for new cartridge or 2 for the old one e When you put in a new cartridge you must choose 1 New e When you put in a used cartridge choose 2 Used This helps you to check the correct amount of ink you have left TIP If you mix up several used cartridges it is not possible to check the correct amount of remaining ink Once you have put in a new cartridge use it until it is completely exhausted Clear jammed documents and paper Doc
69. osit e Copyrighted works Safety information WARNING To prevent fire or shock hazard do not expose this product to rain or any type of moisture Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock WARNING Potential shock hazard e Read and understand all instructions in the setup poster e Telephone lines can develop hazardous voltages To avoid electrical shock do not touch the contacts on the end of the cord or any of the sockets on the HP Fax Replace damaged cords immediately e Never install telephone wiring during a lightening storm e Use only a grounded electrical outlet when connecting the device to a power source If you do not know whether the outlet is grounded check with a qualified electrician e Observe all warnings and instructions marked on the product Unplug this product from wall outlets and telephone jacks before cleaning e Do not install or use this product near water or when you are wet e Install the product securely on a stable surface e Install the product in a protected location where no one can step on or trip over the line cord and where the line cord will not be damaged e If the product does not operate normally see the Troubleshooting section of this user guide e No operator serviceable parts inside Refer servicing to qualified service personnel e Use in a well ventilated area Fd Contents 1 Quick star
70. ou hear a fax tone trom the remote machine The display shows To poll documents press Start Enter 3 Press Start Enter 4 Enter the other fax s Poll Code to retrieve the document and press Start Enter NOTE Ifthe other fax machine does not have a poll code enter 0000 The HP Fax receives and prints the polled document NOTE Not all fax machines have polling capability and polling incompatibility sometimes occurs between fax machines made by different manufacturers To cancel the scheduled job All scheduled jobs remain in memory after they have been set To make more memory available cancel unnecessary scheduled jobs Press Menu repeatedly ADVANCED FAX appears and press Start Enter Select Cancel Schedule by pressing 4 gt and press Start Enter Select the scheduled job you want to cancel by pressing 4 gt ees SE Press Start Enter to cancel the selected schedule Advanced faxing 46 Forward faxes Forward faxes While you are away from your home or office you do not have to miss important faxes Your machine can forward any faxes it receives to a fax machine at your current location and if you choose it can print a copy for you to review when you get back as well A Sending Confirm report will print for every fax that is forwarded 1 Press Menu repeatedly until ADVANCED FAX appears and press Start Enter 2 Select Set Fax Forward by pressing 4 gt and press Start Enter 3 Use 4 gt to select the
71. per size setting To select the proper paper size see Paper Size on page 13 You have the resolution set to SUPER FINE Set the resolution to FINE Care and maintenance 67 Troubleshooting Print quality problems Problem Light or blurred characters Smudged or dark characters Characters with white lines Improperly formed or misaligned characters Abnormal black horizontal lines Solution Check ink level as described in View ink level on page 55 To install a new print cartridge see Replace the print cartridge on page 56 Make sure the print cartridge is installed correctly To clean the print cartridge see Maintain the print cartridge on page 59 Make sure the paper is straight and unwrinkled Let ink dry before handling the paper To clean the print cartridge see Maintain the print cartridge on page 59 If Ink Low Install new ink cartridge is displayed install a new print cartridge as described in Replace the print cartridge on page 56 Remove and reinstall the print cartridge Clean the print cartridge see Maintain the print cartridge on page 59 Clean the print cartridge see Clean the print cartridge nozzles on page 59 Clean the cartridge carrier see Clean the cartridge carrier contacts on page 60 Paper feeding problems Problem Paper is jammed during printing Paper sticks together Paper fails to feed Multiple sheets of paper feed Paper skews or buckles in the
72. r and fail to answer the phone until memory is made available by erasing messages Erase selected messages CAUTION Once you have erased a message there is no way to recover it A Press Erase while the message is playing The message is erased and Erasing is displayed Erase all messages in memory CAUTION Once you have erased the messages there is no way to recover them 1 Press Erase when no message is playing Erase all MSG will display 2 Press Start Enter to erase all the messages The messages are erased and Erasing is displayed Press Cancel to save the messages and return to Ready mode Digital message center HP 1050 Fax only 38 Remote Access Remote Access You can access your messages and many of the message center functions from any Touch Tone phone Remote Password To use the remote access functions you will need to use the Remote Password The default remote password is 39 You can change the numbers but the 3 digit password must start and end with Follow these instructions to change the remote password 1 Press Menu repeatedly until SET UP TAM displays and press Start Enter 2 Press 4 gt until Remote Password displays and press Start Enter 139 will display 3 Change the numbers as desired and press Start Enter Access the message center 1 Call the HP Fax from a Touch Tone phone 2 Enter your remote password when the device answers the phone You will he
73. r incoming call Care and maintenance 69 Troubleshooting Care and maintenance 70 Paper types and sizes O Specifications and regulatory information This chapter contains product and supplies specitications ordering information and regulatory statements Paper types and sizes The HP Fax is designed to work optimally with plain cotton bond paper The following paper sizes and weight can be used with your machine Paper size Dimensions Paper weight A4 210mm x 297mm 8 3in x 11 7in 75 g m Letter 216mm x 279mm 8 5in x 1 1 Oin 20 24lbs Legal 216mm x 356mm 8 5in x 14 0in Document types and sizes You can insert a document that is up to 10 pages long in the document teeder Acceptable documents Single sheet 2 or more sheets Document size Max 216mm W x 356mm L 8 5in W x 14in L Min 148mm W x 128mm L 5 8in W x 5in L Effective scanning width 210mm 8 27in Number of sheets which can Up to 10 be loaded at a time Thickness of document 0 07mm 0 15mm 0 075mm 0 12mm 0 018in 0 038in 0 019in 0 03in Paper quality Uncoated on both sides a When sending a document that is longer than A4 297 mm 11 69 in you must immediately take out each sheet as soon as it has been scanned Otherwise the document may jam Specifications and regulatory information 71 Print cartridge Print cartridge The HP Fax uses the following print cartridge HP 20 black inkjet pr
74. rd support services Use Hewlett Packard support services www hp com support If you are unable to find the answer you need in the printed documentation supplied with your product or on the web you can contact one of the HP support services listed in the following pages If a support service number is not listed for your country contact your nearest authorized HP dealer for help Before calling customer support 1 Make sure that e Your unit is plugged in and turned on e The correct print cartridge is installed properly e The recommended paper is loaded in the input tray 2 Reset your unit by unplugging it and plugging it in again 3 It you need to speak to an HP Customer Support Representative e Have your serial number ready e Print a Self Test Report e Be prepared to discuss your problem in detail 4 Be near your unit when you call Prepare your unit for shipment If you are requested to send in your unit for service do the following e Remove the print cartridge and place it in an airtight bag so it will not dry out Do not send the print cartridge with the unit unless asked to do so lf you do not have the original packing material you can request a replacement package set from HP Customer Support Shipping damage caused by improper packaging is not covered under the warranty e Include these items in the box e A brief description of the symptoms sample prints are helpful e A copy of your sales slip or proof
75. rs can be dialed using one touch buttons speed dial codes or by searching the phone book 1 Hold the Speed Dial button for about two seconds The display shows Speed 00 80 gt NOTE The number of available speed dial codes varies by model 2 Enter a two digit number and press Start Enter Numbers from 00 to 09 will be used tor One Touch dialing and the numbers 10 and up will be used for Speed dialing 3 Enter the telephone fax number you want to store up to 40 digits and press Start Enter e If you want a pause between numbers for example when entering an access code where you need to wait for a second dial tone press Redial Pause P appears in the display For a longer pause simply press Redial Pause again e If you make a mistake while entering a number use 4 gt to move the cursor under the digit then enter the correct digit e Cancel will backspace delete in the field e Holding down Cancel will clear the whole field 4 Enter the name up to 20 characters and press Start Enter If you do not want a name just skip this step by pressing Start Enter TIP If you have subscribed to a Caller ID service we recommend that you enter a name 5 Press Cancel to exit HP Fax basics 21 Speed dialing Print the phone book 1 Press Report Help 2 Press 4 gt until Phonebook displays and press Start Enter Dial trom the phone book Dialing works the same for both faxes and telephone calls If
76. s in the right hand corner of the display Automatic fax reception is turned off You can receive a fax only by lifting the handset and pressing Start Enter In Ready mode TM appears in the right hand corner of the display whenever the Digital Message Center is turned on The Answer button will be lit When a call comes in the answering machine answers and records the caller s message if they leave one If the machine detects a fax signal it goes into receive mode When your answering machine answers an incoming call it records a fax tone until it realizes a fax is coming through Due to this your answering machine may tell you a voice message has been left even when it is actually a fax A Press the Answer button The button will light up When the Answer button is on TAM mode overrides any mode that was set with the Rev Mode Contrast button Additional features 34 Turn on the message center 4 Digital message center HP 1050 Fax only Your HP Fax has a built in digital messaging center that gives you full message capabilities 30 minutes of digital message recording includes incoming message and greeting Default incoming message ICM length is 60 seconds In case of a power outage your messages in memory will be retained for 30 minutes Announcement only setting play the greeting without recording messages Automatic paging to a forwarding number when you receive a message Remote access to your messages and many
77. s through your local phone company your machine can display caller information Turn Caller ID on 1 Press Menu repeatedly until BASIC FAX displays and press Start Enter 2 Use the 4 gt to scroll to Caller ID and press Start Enter 3 Use the 4 gt to scroll to the desired option and press Start Enter e On Activates the Caller ID feature e On w Junk Fax Activates Caller ID and ignores any fax registered as a junk fax see Block junk fax numbers on page 28 e off Deactivates the Caller ID feature See who called with Caller ID This function allows you to see who has called You cannot dial these numbers 1 Hold Redial Pause for about two seconds 2 Press gt until Caller ID displays and press Start Enter 3 Scroll through the numbers by pressing 4 gt Print a list of Caller ID numbers 1 Press Report Help 2 Press 4 gt until Caller ID displays and press Start Enter Block junk fax numbers If you subscribe to Caller ID through your local phone company you can block future faxes from numbers on the Caller ID List Before using this feature you must set the Caller ID option to On w Junk Fax see Use Caller ID on page 28 Add a junk fax number 1 Press Menu repeatedly until BASTC FAX appears and press Start Enter 2 Press 4 gt until Set Junk Fax No displays and press Start Enter 3 Press 4 gt until Add displays and press Start Enter The machine shows the first Caller ID number 4 Press 4 gt
78. sage e If you have set your machine to TAM Mode and your answering machine is switched off or the answering machine is not connected directly to your fax machine the machine will automatically attempt to receive a fax after several rings e If your answering machine allows you to set the number of rings before it answers the telephone set the answering machine to answer an incoming call in less than 4 rings e When your answering machine answers an incoming call it records a fax tone until it realizes a fax is coming through Due to this your answering machine may tell you a voice message has been left even when it is actually a fax TEL e In Ready mode TL appears in the right hand corner of the mode display e Automatic fax reception is turned off You can receive a fax only by lifting the handset and pressing Start Enter How are you going to use your HP Fax Read about e Telephone and fax with the integrated TAM answering machine in the Digital Message Center e Telephone and fax machine without the AUTO mode answering machine 32 How are you going to use your HP Fax e Fax machine with few or no voice calls e Using Distinctive Ring DRPD service to set up a separate telephone number for your HP Fax on the same physical line as your other numbers Telephone with few or no fax calls Answer receive mode Read about FAX mode See Distinctive ring DRPD on page 30 TEL mode A When no document is loade
79. service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your teleohone company may make changes in its facilities equipment operations or procedures that could affect the proper operation of your equipment If they do you will be given advance notice so you will have the opportunity to maintain uninterrupted service If you experience trouble with this equipment please contact the manufacturer or look elsewhere in this manual for warranty or repair information Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state s public utility commission public service commission or corporation commission for more information This equipment includes automatic dialing capability When programming and or making test calls to emergency numbers e Remain on the line and explain to the dispatcher the reason for the call e Perform such activities in the off peak hours such as early morning or late evening Note This equipment is hearing aid compatible The Telephone Consumer Protection Act of 1991 makes it unlawful
80. space 000000000 amp will display o Enters a space 00 0 0 0 BAJA will display 000 7 will display 000 O00 000 INC will display 0000 7 will display Fax header telephone number For most telephone numkers you can only enter the numbers for example 1234567890 For the fax header that prints on all your faxes see Set the fax header information on page 50 you can enter some punctuation in the number To punctuate the telephone number in the fax header use these keys Table 2 2 Keys to punctuate the fax header telephone number Key Produces 1 space j For example to enter 123 456 7890 follow these steps Press Result will display 00 0 123 will display will display 1 Enters a space HP Fax basics 19 Enter dates times text and telephone numbers Press Result 96 6 0 456 will display will display 0 89 0 7890 will display 20 HP Fax basics Speed dialing Speed dialing Your HP Fax has a built in phone book that allows you to enter up to 80 or 100 varies by model names and numbers for faxing or telephone use Once entered you can dial the number by any of these methods e One Touch first 10 numbers e Speed dial code Searching the phone book All numbers must be stored in the phone book before use Store a number in the phone book Once in the phone book these numbe
81. t Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a fax 3 Make a copy 3 Make a telephone call 4 2 HP Fax basics The HP Fax 1040 1050 6 Parts of the HP Fax 6 Control Panel of HP FAX 7 The menus 12 Overview of menu options 13 BASIC FAX menu 13 ADVANCED FAX menu 14 SET UP SOUND menu 15 TOOLS menu 15 SET UP TAM menu 15 Loudspeaker HP 1040 Fax 16 Speakerphone HP 1050 Fax 16 Navigate the menus 17 Ready mode 17 Menu buttons 17 Enter dates times text and telephone numbers 18 Most text fields 18 Fax header telephone number 19 Speed dialing 21 Store a number in the phone book 21 Print the phone book 22 Dial trom the phone book 22 One touch dialing 22 Speed dialing 22 Phone book dialing 22 Paper types and sizes 23 Document types and sizes 23 Set document resolution and contrast for a single copy 24 Adjust volume 25 Ringer volume 25 Speaker volume 25 Automatic fax redial 26 Receiving via an extension telephone HP 1040 Fax only 26 Contents i 3 Additional features Set rings to answer 27 Use Caller ID 28 Turn Caller ID on 28 See who called with Caller ID 28 Print a list of Caller ID numbers 28 Block junk fax numbers 28 Add a junk fax number 28 Delete a number 29 Scan amp Fax Mode 29 Image TCR 29 Distinctive ring DRPD 30 Step 1 Teach the HP Fax the ring pattern 30 Step 2 Set up distinctive ring DRPD answer mode 31 Answer receive mode 31 HP1040 Fax 31 HP1050 Fax 32 Digital message cen
82. t cartridge is not installed or improperly installed The print cartridge should be installed to copy print a report or receive a fax You attempted to cancel a scheduled job but no jobs are scheduled Care and maintenance 63 LCD error messages Display Junk Fax Empty Junk Fax Full Load Document Memory Full Memory Full Press Start Enter to continue Memory Received Ink Low Install new ink cartridge Memory Received Load paper and press Start Enter Memory Received Install ink cartridge New Fax Received No answer from remote fax No CID Number No Dial Number Not Found Number already registered Status Solution You attempted to delete a junk fax number when there is no junk fax number The machine can hold only 20 junk fax numbers You must load a document before preceding Memory has become full while receiving a fax It will not answer the telephone until memory has been cleared Print any faxes stored in memory and if necessary clear scheduled jobs See Reprinting faxes on page 52 and see Clearing memory on page 53 Memory has become full while scanning a document Press Start Enter to send or copy the scanned pages only To cancel the job press Cancel and try again when memory becomes available or split the new document into smaller parts See Clearing memory on page 53 The machine has data stored in memory Replace the print cartridge with new one in order to print the
83. t of ink remaining To view the current ink level 1 2 Press Menu repeatedly until TOOLS appears and press Start Enter Scroll to View Ink Level by pressing 4 and press Start Enter The machine displays a fractional number For examples 1 8 means that ink is low and you need to replace the cartridge 8 8 means that a new cartridge is installed Care and maintenance 55 Print the self test NOTE Ifthe HP Fax is low on ink ink level is 1 8 new faxes that come in will not be printed They will be stored in memory You must manually print the faxes from memory see Reprinting faxes on page 52 until you replace the ink cartridge see Replace the print cartridge on page 56 TIP If memory become full before the print cartridge is replaced the HP Fax will stop answering the phone Be sure to print the faxes out of memory regularly if you do not immediately replace the ink cartridge Print the self test When you want to test if the machine is working correctly you can check it by printing the self test 1 Press Menu repeatedly until TOOLS appears and press Start Enter 2 Scroll to Self Test by pressing 4 gt and press Start Enter The machine runs self test and prints a report which shows the current status of the machine Replace the print cartridge When you notice that the print becomes light or ink low or when install new ink cartridge appears in the display replace the print cartridge The part number f
84. t of paper no writing or graphics into the document feeder and press Start Enter e The machine starts to scan the document to adjust the scanner e Printing quality may be unexpectedly worse if you do not use a plain WHITE paper for the adjustment LCD error messages These are the error message that may display along with solutions for you Display Adjust scanner first in TOOLS menu Check white paper document and try again Clean white roller glass and try again Duplicated with Speed No xx Exceeded Job Memory Cancel scheduled job and try again Ink Low Install new ink cartridge Install ink cartridge Install mono ink cartridge Job Not Assigned Status Solution Adjust the scanner to fix this problem as described in Adjust the scanner on page 63 You must use plain white paper when adjusting the scanner See Adjust the scanner on page 63 For more information see Clean the document scanner area on page 61 The same number has already been registered into another speed dial code The broadcasting and delayed fax can hold 20 jobs in total Cancel a scheduled job and try again The print cartridge is low or has run out of ink To install a new print cartridge see Replace the print cartridge on page 56 Although this message is displayed you can make a copy or print a report Incoming faxes will be stored in memory You must manually print them see Reprinting faxes on page 52 Prin
85. tain hours See Adjust volume on page 28 for instructions on using the menu The button is lit when Silent Mode is turned on Report Help Prints status reports or the Help file which will provide information on using your HP Fax Access Cartridge Moves the print cartridge to the center so it can easily be replaced Resolution Improves the clarity of a document that you are faxing or copying The HP Fax 1040 1050 Figure 2 7 HP 1040 amp HP 1050 Fax control panel Middle 6 Space The 1 key Enters a space between words when entering a name in a text field 7 Display Displays menu items and messages from the HP Fax 8 Key pad Dials telephone and fax numbers and enters letters and symbols in text fields The phone key pad is also used for one touch dialing 9 Symbols The 0 key Used to enter special characters when entering a name in a text field 10 Speed Dial The key Stores and dials 80 or 100 varies by model telephone fax numbers Figure 2 8 HP 1040 amp HP 1050 Fax control panel Right side upper 11 Menu Displays the options available for your HP Fax 12 Scroll Volume When you are entering numbers or text moves the cursor to the digit or character to be edited When Menu has been pressed displays the next and previous menu options Referred to as the arrow keys in text and are designated by 4 D gt When no other button has been pressed adjusts the ringer volume If the h
86. te capable of 100 pages at ITU 1 test chart 2 5 coverage on A4 HP 20 28ml C6614 Specifications and regulatory information 73 A sample of ITU 1 test chart reduced to 60 5 sample of ITU 1 test chart reduced to 60 5 THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH 258 ER TELEPHONE BOOLE 945 13 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Mining Surveys Ltd Holroyd Road Reading Berks Dear Pete Permit me to introduce you to the facility of facsimile transmission In facsimile a photocell is caused to perform a raster scan over the subject copy The variations of print density on the document cause the photocell to generate an analogous electrical video signal The signal is used to modulate a carrier which is transmitted to a remote destination over a radio or cable communications line At the remote terminal demodulation reconstructs the video signal which is use dot modulate the density of print produced by a printing device This device is scanning in a raster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced Probably you have uses for this facility in your organisation Yours Sincerely P J CROSS Group Leader Facsimile Research Registered in England No 2038 Registered Office 60 Vicars Lane Ilford Essex Specitications and regulatory information
87. ter HP 1050 Fax only Turn on the message center 35 Record your greeting 36 Play your greeting 36 Screen or monitor your calls 37 Announcement only 37 Play back messages 37 Play back new messages only 37 Play back all messages 37 Skip or repeat messages 37 Repeating a message or skipping backwards 37 Skipping a message 38 Erase messages 38 Erase selected messages 38 Erase all messages in memory 38 Remote Access 39 Remote Password 39 Access the message center 39 Toll Saver 40 Message paging 41 Set up message paging 41 Receive a message page 41 Record a conversation 41 Advanced faxing Broadcasting 43 Delayed fax 44 Polling 45 Setting send polling 45 Polling another fax to receive 46 To cancel the scheduled job 46 Forward faxes 47 Contents 6 Feature reference Set the date and time 49 Turn on and off sounds 49 Alarm sounds 49 Key sounds 50 Silent mode 50 Set the fax header information 50 Print reports 51 Automatic reports 51 Reports you can print 51 Reprinting faxes 52 Clearing memory 53 Loudspeaker HP 1040 Fax 53 Speakerphone HP 1050 Fax 53 Redial a number in memory 54 7 Care and maintenance Print cartridge information 55 View ink level 55 Print the self test 56 Replace the print cartridge 56 Clear jammed documents and paper 58 Document jams during transmission 58 To clear document jam 58 Paper jams during printing 58 If the paper is jammed in the printing area 58 If the paper is jammed in the pap
88. times text and telephone numbers on page 18 7 Press Start Enter when the name in the display is correct Feature reference 50 Print reports Print reports Your fax machine can print many reports for your use Automatic reports These reports print automatically Report name Content Multi Communication This report prints automatically if you have faxed documents to more than one location by using Broadcasting Power Fail Report If you have a scheduled job such as delayed fax and send poll and there is a power failure this report is printed automatically when power is restored Reports you can print You can print these reports whenever you need to Some of these reports can be set to print automatically also 1 Press Report Help m Choose the report you want by using 4 a Press Start Enter when the desired report is displayed gt The selected report will be printed The available reports are shown below Report name Content Help List This report covers the machine s basic functions and commands It can also be used as a quick reference guide Sent Journal These reports show information concerning the transmission and reception activities They can be printed on command Or if the machine is set to do so they will automatically print after every AO transmissions or receptions For more information see Fax Log under the BASIC FAX menu on page 13 Received Journal
89. ult in howling Speakerphone HP 1050 Fax The HP 1050 Fax has full speakerphone capabilities You never have to lift the handset it you do not want to Press Speakerphone to make and receive calls as well as listening to your answering machine messages While you are using the Speakerphone do not place the handset beside the speaker as this may result in howling 16 HP Fax basics Navigate the menus Navigate the menus Ready mode Whenever the HP Fax is ready for faxing and copying called Ready mode it will display the date time and answer mode For example OCT 05 02 23PM FX Menu buttons Use the Menu buttons to navigate the menu items 1 Press the Menu button to access the menu system 2 Use the 4 gt buttons to scroll through the options on a particular level 3 Press Start Enter to select a particular menu option 4 Press Cancel to return to Ready mode Example To change the default Resolution setting to Fine you would take the following steps 1 Press the Menu button repeatedly until BASIC FAX displays 2 Press Start Enter Rings to Answer will display 3 Use the gt to scroll until Resolution displays A Press Start Enter Standard will display 5 Use the 4 gt to scroll until Fine displays 6 Press Start Enter Press Cancel to return to Ready mode HP Fax basics 17 Enter dates times text and telephone numbers Enter dates times text and telephone numbers
90. ument jams during transmission If a document jams during transmission or copying Remove jammed document appears in the display DO NOT pull the document out of the slot Doing so could harm your machine To clear document jam 1 Open the control panel 2 Carefully remove the jammed document 3 Close the control panel firmly until it clicks into place Paper jams during printing If the fax paper jams while you are receiving or printing Remove jammed paper and press Cancel appears in the message If the paper is jammed in the printing area 1 Remove the jammed paper by pulling it out smoothly in the direction of the arrow as shown If the paper tears when it is being removed check to ensure that no small pieces have been left inside the machine 2 Press Cancel 3 If this was a fax reprint the fax For more information see Reprinting faxes on page 52 Care and maintenance 58 Maintain the print cartridge It the paper is jammed in the paper feed area 1 Remove the jammed paper as shown If the paper tears when it is being removed check to ensure that no small pieces have been left inside the machine 2 Reload new paper with the print side facing toward you 3 Press Cancel when finished 4 If this was a fax reprint the fax For more information see Reprinting faxes on page 52 Maintain the print cartridge To maintain good printing quality we recommend you occasionally maintain the print
91. ur phone numbers as a fax only line The phone number ring pattern that you teach the HP Fax will be answered as if the machine is in FAX mode All other numbers on the same line will be answered if they are in AUTO mode HP 1040 Fax or TAM mode HP 1050 Fax NOTE HP 1050 Fax If you use Distinctive Ring to establish one of your numbers as a fax only line you must turn the Answering Machine on or the HP Fax will not answer the phone on the other numbers If you do not want to use the answering machine do not set up distinctive ring with your HP Fax If you have this service follow both of these instructions in this order to set it up and use it Step 1 Teach the HP Fax the ring pattern The HP Fax will learn the ring pattern when you call it from another telephone or fax machine 1 Be ready to call the fax machine 2 Press Menu repeatedly until ADVANCED FAX displays and press Start Enter Use gt to scroll through the options until Distinctive Ring displays and press Start Enter Call this fax from another fax machine Waiting Ring will display A Call the HP Fax Additional features 30 Answer receive mode DRPD OK will display when the pattern has been learned and the HP Fax will return to Ready mode Step 2 Set up distinctive ring DRPD answer mode Once you have activated distinctive ring it becomes one of the answering modes you can select by pressing the Ans Mode Contrast or Rev Mode Contrast b
92. ured parts components or materials equivalent to new in performance HP s Limited Warranty Statement is valid in any country region where the covered HP product is distributed by HP Contracts for additional warranty services such as on site service may be available from any authorized HP service facility in countries where the product is distributed by HP or by an authorized importer Limitations of warranty TO THE EXTENT ALLOWED BY LOCAL LAW NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND WHETHER EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY SATISFACTORY QUALITY AND FITNESS FOR A PARTICULAR PURPOSE Limitation of liability To the extent allowed by local law the remedies provided in this Warranty Statement are the customer s sole and exclusive remedies TO THE EXTENT ALLOWED BY LOCAL LAW EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER BASED ON CONTRACT TORT OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES Local law Specifications and regulatory information 80 Hewlett Packard LIMITED WARRANTY STATEMENT This Warranty Statement gives the customer specific legal rights The customer may also have other rights which vary from state to state in the United States from province
93. utton A Press Ans Mode Contrast or Rev Mode Contrast repeatedly until DRPD Mode appears in the display e In Ready mode DR appears in the right hand corner of the display Now the HP Fax will manage calls and faxes as if it were set to AUTO mode see AUTO mode on page 32 TIP Distinctive ring must be set up again if you reassign your fax number or connect the machine to another telephone line Once set up again that is the fax machine has learned the ring pattern and the answering mode is correctly set you should test the fax machine by calling the fax number and another number on the same line The machine should respond appropriately to a call placed to the fax number with fax tones and to a normal telephone call with the expected ring pattern Answer receive mode How the product receives faxes depends on the answer receive mode you chose when you set up the product You can send faxes in any answer receive mode The answer receive mode setting determines how the device answers the incoming call and varies between the models HP 1040 Fax How are you going to use your HP Fax Read about e Fax machine with few or no voice calls FAX mode e Telephone and fax machine without an AUTO mode external answering machine connected e Asa fax machine with an external TAM mode answering machine Using Distinctive Ring DRPD service to See Distinctive ring DRPD on set up a separate telephone number for page 3
94. when the machine asks if you are sure The types of information you can clear are Item It will Fax Header Delete the name and phone number from your fax header information Dial Schedule Clear the stored numbers in the phone book In addition all the scheduled jobs are also cancelled Fax Log Clear all records of transmissions and receptions Faxes in Memory Clears all faxes in memory Loudspeaker HP 1040 Fax You do not need to pick up the handset to make a phone call When dialing just press the Loudspeaker button and enter the numbers When your party answers pick up the handset to talk to them This feature is especially useful for checking voicemail messages NOTE Your HP 1040 Fax does not have speakerphone capabilities The loudspeaker enables you to hear calls but you must speak using the handset TIP If you want to share the conversation with somebody beside you pick up the handset and press Loudspeaker The line is still connected and everybody can listen to the conversation While you are using Loudspeaker do not place the handset beside the speaker as this may result in howling Speakerphone HP 1050 Fax The HP 1050 Fax has full speakerphone capabilities Press Speakerphone to make and receive calls as well as listening to your answering machine messages While you are using Speakerphone do not place the handset beside the speaker as this may result in howling Feature reference 53

HP 1040 Plain Paper Inkjet Fax

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