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Xerox 7765 All in One Printer User Manual

1. 0 00 00000 7 11 Colors Are WErOlg seda en Vea ek US ex Rep UU PERCHE A 7 12 8 Maintenance Maintenance and Cleaning leseeeeeeeee een nen ees 8 2 Routine Maintenance seses dar iii eE EAE E E e 8 2 Cleaning the Paper Release Blade 0 0 0 eee eee eee 8 11 Cleaning the Maintenance Kit Wiper Blade 0 0 0 0 ee eee eee 8 15 Cleaning the Outside of the System 0 0 0 0 cece cee ee eee 8 18 Cleaning the Document Glass and Document Feeder 0 4 8 18 Ordering Supplies 616 deo td eee eek eed p m ee OR RO Ro ORO RU 8 23 Consumabl s soieber ooh ole AR ada ee EROR EN ORC ER ea ees 8 23 Routine Maintenance Items 0 0 eee eee eee 8 24 When to Order Supplies 0 0 ccc I 8 24 Recycling Supplies jest Goda doe wis dyad RR PROP ea ae ae ee ae 8 24 Moving and Repacking the System 1 0 0 cece cece eee 8 25 Precautions for Moving the System 0 0 0 cee eee ee eee 8 25 Moving the System Within the Office 0 0 0 0 cece eee ee 8 25 Preparing the System for Shipment 00 0 0 eee eee eee eee 8 27 9 Troubleshooting Clearing Paper Jams osse eter ER Ee RI Red e eae eh Seas La ea 9 2 Jamat Exit COVED vorme enna ee cde Rr ade RO CR Ice RR ca Ra a BOR 9 2 Jam at Exit Pathare debe EE EO dies Ec Re Eee died ero ees 9 8 Jam at Front COVED sic etre ce acea vo PR RARO War re APA o4 9 11 Jam at Tray 2 3 Ot A i iss ee waked edad Meda ERR GR ER a ERR
2. 3 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock 2 Select the Scan Settings tab and then select the settings you want to use with the template Color Black and White Original Size Resolution Original Type File Format and Sides to Scan 3 Select the Send image directly to folder option to send the scanned images directly to a designated folder without first viewing the images Enter information in the following fields a Tocreate a unique file name for one or more of the scanned images in the thumbnail view select the images and then enter a file name in the Base File Name field The images display the filename with the date and time each image was scanned added to the name b Enter the folder path where you want to save the file in the Save To field or click the Browse button to locate the folder C Select one of the following options m Leave the Save a copy in Xerox Scan Utility option checked This enables thumbnail views of the scanned images to remain in the Copy to Folder or Scan to Email tabs This is the default setting m Remove the check mark in the Save a copy in Xerox Scan Utility option This
3. Deleting Image Files from the System on page 5 31 Deleting Image Files from the Xerox Scan Utility on page 5 33 Adding a Password for Scanning to Your Computer on page 5 33 Creating a Private Folder on page 5 34 Controlling Scanning Policies on page 5 34 Deleting Image Files from the System You can delete image files on the Phaser 8560MFP product that no longer need to be stored on the product s hard drive Deleting unnecessary images allows space for new images When you press the Scan button on the control panel the 96 Full display indicates how much hard drive space has been used to store scanned images If a new scanned image would exceed the available space on the hard drive the control panel displays an error message indicating that the hard drive is full Scanning cannot continue until some files are deleted to create enough space Note The size of scanned image files varies based on the scan resolution and color options selected To save space on the hard drive periodically delete scanned images that are no longer needed You can delete files using m Control panel m CentreWare IS Phaser 8510 8560MFP Multifunction Product 5 31 Managing Files and Scanning Policies Using the Control Panel To remove all scan files from the Public Folder 1 moo On the control panel press the Scan button Select Scan To and then press the OK button Select Public Folder and then press the OK button Select Clear
4. Reduce Enlarge Lighten Darken Original Size 12 Copy button Press to view the Copy menu on the display screen Scan button Press to view the Scan menu on the display screen Print button Press to view the Print menu on the display Screen Fax button Press to view the Fax menu on the display Screen System button Press to view the System Setup menu on the display screen Help button Press to read a help message explaining the menu or message that appears on the display Screen 1 2 Letter 8 5X11 100 0 Tray Auto X 10 11 12 Control Panel 8560 006 10 39 OK V button Press to accept the setting selected Down Arrow button Press to scroll down through menu options Up Arrow button Press to scroll up through menu options Back button Press to return to the previous menu Graphic display screen indicates status messages and menus Status indicator LED Green System is ready to print copy scan or fax Yellow Warning condition system continues to print copy scan or fax Red Startup sequence or error condition exists for the current function Blinking System is busy or warming up Phaser 8510 8560MFP Multifunction Product 1 10 Right Side of the Control Panel 8 7 6 9 Control Panel C CO e Speed Send Delay Pause Dial List Send 4 n L 1 Alphanumeric keys 5 m Press each alphanum
5. 1 Connect one end of the USB cable to the system and turn it on 2 Connect the other end of the USB cable to the computer See also Installing the System Drivers on page 2 10 Connecting via Ethernet Recommended Ethernet can be used for one or more computers It supports many printers and systems on an Ethernet network An Ethernet connection is recommended because it is faster than a USB connection It also allows you direct access to Centre Ware Internet Services IS CentreWare IS provides a simple interface that enables you to manage configure and monitor networked printers from your desktop using an embedded web server For complete information about CentreWare IS click the Help button in CentreWare IS to go to the CentreWare IS Online Help Phaser 8510 8560MFP Multifunction Product 2 3 Setting Up the Network Network Connection Depending on your particular setup the following hardware and cabling is required for Ethernet m If you are connecting to one computer an Ethernet RJ 45 crossover cable is required m Ifyou are connecting to one or more computers with a hub an Ethernet hub and two twisted pair category 5 RJ 45 cables are required m If you are connecting to one or more computers using a cable or DSL router a cable or DSL router and two or more twisted pair category 5 RJ 45 cables are required One cable for each device m If you are connecting to one or more computers with a hub connect the c
6. Phaser 8510 8560MFP Multifunction Product 8 8 Maintenance and Cleaning 2 Remove the maintenance kit labeled A from the maintenance kit slot c sos 8560 060 3 Insert the replacement maintenance kit and push it completely into the maintenance kit slot Follow the illustrated instructions included with the maintenance kit for full installation and disposal information S E Ss oe 8560 061 Phaser 8510 8560MFP Multifunction Product 6 9 Maintenance and Cleaning 4 Close the side door 8560 059 Phaser 8510 8560MFP Multifunction Product 8 10 Maintenance and Cleaning Cleaning the Paper Release Blade To clean the paper release blade 1 Liftthe control panel 8560 052 8560 076 Phaser 8510 8560MFP Multifunction Product 8 11 Maintenance and Cleaning 3 Open the exit cover 8560 077 8560 079 Phaser 8510 8560MFP Multifunction Product 8 12 Maintenance and Cleaning 5 Wipe the plastic paper release blade on the paper guide with a pre soaked alcohol cloth using 90 percent isopropyl alcohol 8560 062 8560 063 Phaser 8510 8560MFP Multifunction Product 8 13 the exit cover Close T ntrol panel the co 8 Close Phaser 8510 8560MFP Multifunction Product 6 14 Maintenance and Cleaning Cleaning the Maintenance Kit Wiper Blade The maintenance kit contains a wi
7. W paper sizes Select a specific paper size to determine the area to be scanned All scanned images are placed in one file Note The factory default is Automatic 1st Page Phaser 8510 8560MFP Multifunction Product 5 21 Managing Scan Templates Managing Scan Templates This section includes m Creating a Template with an Image View Setting on page 5 23 m Creating a Template to Scan Images Directly to a Folder on page 5 24 m Deleting Templates on page 5 25 You can create scan templates that contain specific settings such as file type resolution and original size You can choose to retain thumbnail images in the Xerox Scan Utility or you can select a folder destination so that when images are scanned they are automatically copied into a designated folder Note If you do not create a template the system generates default file names for scanned images using the date and time the image was scanned and the application extension The filename format is yyyy mm dd hh mm ss xxx To set or change the system s date and time use the control panel or CentreWare IS See also Advanced Features Guide at www xerox com office 8510 8560support for information about changing system settings Phaser 8510 8560MFP Multifunction Product 5 22 Managing Scan Templates Creating a Template with an Image View Setting To create a new template or edit an existing template with the option to retain thumbnail images in the Scan
8. m Automatic m Document Glass Each original is prescanned to determine the size for each page Document Feeder Each original is scanned at 8 5 inches wide by the length of paper that feeds through the document feeder to determine the size for each page W paper sizes gt Select a specific paper size from the list displayed Note The factory default is Automatic Selecting Auto Suppression When you are using originals printed on thin paper images printed on one side of the paper can sometimes be seen on the other side of the paper To prevent this from happening in your fax document select the Auto Suppression setting on the control panel 1 On the control panel press the Fax button 2 Select Auto Suppression and then press the OK button 3 Select On and then press the OK button Note The factory default is Off Phaser 8510 8560MFP Multifunction Product 6 15 Selecting Fax Options Selecting the Starting Rate Select the highest starting rate unless the fax destination for the fax you are sending has special requirements To select the transmission speed for a fax 1 On the control panel press the Fax button 2 Select Starting Rate and then press the OK button 3 Select an option from the list displayed and then press the OK button Note The factory default is 33 6 kbps Super G3 for Phaser 8560MFP products and 14 4 kbps for Phaser 85 10MFP products Delay Sending a Fax To send a fax at a sp
9. 2 Select Auto Suppression and then press the OK button 3 Select either On or Off and then press the OK button Note The factory default is Off Adjusting Scan Sensitivity to Laser Originals The Laser Originals option enables you to turn on off optimizing scan sensitivity to originals printed on laser systems and printers To select an optimization option 1 On the control panel press the Copy button 2 Select Laser Originals and then press the OK button 3 Select On or Off and then press the OK button Note The factory default is Off Phaser 8510 8560MFP Multifunction Product 4 10 Adjusting Copying Options Adjusting the Color Balance If colors on the copies do not match the colors on the original you can adjust the levels of each primary color cyan magenta yellow and black to optimize the color Note You can also change the color settings to achieve a special color effect for your copies To adjust these color levels 1 On the control panel press the Copy button 2 Select Color Balance and then press the OK button 3 To adjust the level of cyan a Select Cyan Color Balance and then press the OK button b Select a whole number from Darkest 3 to Lightest 3 and then press the OK button 4 To adjust the level of magenta a Select Magenta Color Balance and then press the OK button b Select a whole number from Darkest 3 to Lightest 3 and then press the OK button 5 To
10. Basic Faxing Basic Faxing This section includes m Sending a Fax from the System on page 6 2 m Sending a Fax from Your Computer on page 6 3 Note For additional faxing information print the Faxing Guide On the control panel press the Fax button select Faxing Guide and then press the OK button to print the guide Sending a Fax from the System To quickly send a fax from the system to a single recipient using factory defaults 1 Select one of the following methods m Document Glass Place the first page of the document you are faxing facedown on the document glass with the top of the page toward the left side of the system m Document Feeder Remove any staples and paper clips from pages and insert them faceup in the document feeder with the top of the page entering the document feeder first On the control panel press the Fax button Using the alphanumeric keypad enter the fax telephone number and then press the Start button If you use the document feeder the system scans the pages and transmits the fax If you use the document glass the system scans the first page and then prompts you to Scan Another Fax Select one of the following options m If you want to scan another fax page select Yes and then press the OK button Remove the first scanned fax page place the next page on the document glass and then press the Start button m If you have no other pages to fax select No and then press the OK button t
11. Mac OS X version 1 In the Print dialog box select Image Quality from the drop down list 10 2 and higher 2 Select a print quality mode from the Print Quality drop down list Phaser 8510 5560MFP Multifunction Product 7 3 Adjusting Color Controlling the Quality of Your Prints The TekColor correction options provide simulations of different color devices Automatic is the default correction for general image processing See the following table to determine what option you want to use TekColor Correction Description Automatic Applies the best color correction to each graphic element text artwork and photographs Office Color sRGB Display Approximates the colors on a CRT computer display sRGB Vivid Produces brighter more saturated colors than sRGB Display LCD Display Approximates the colors on a LCD computer display Press Match SWOP Press Matches Specifications for Web Offset Publications Euroscale Press Matches FOGRA glossy paper specification Commercial Press Approximates U S commercial press target SNAP Press Matches Specifications for Newsprint Advertising Production ISO Coated Matches FOGRA 27L specification ISO Uncoated Matches FOGRA 29L specification None Applies no color correction Use with other color management tools such as ICC International Color Consortium profiles ColorSync or the PANTONE Color Chart for your printer Black and White Converts all c
12. Select the system in the window Select Xerox from the list of manufacturers in the lower drop down menu Select the appropriate system model from the list of available devices Click the Add button See also Advanced Features Guide at www xerox com office 8510 8560support Knowledge Base at www xerox com office 8510 8560support Phaser 8510 8560MFP Multifunction Product 2 12 Installing the System Drivers USB Connection To install the printer driver from the Software and Documentation CD ROM 1 Insert the CD ROM into the CD ROM drive m Open the Print Center utility for Mac OS X version 10 2 x m Open the Printer Setup Utility for Mac OS X version 10 3 x Note To locate utilities on the Macintosh hard drive open the Applications folder and then open the Utilities folder 2 Click the Add button 3 Select USB from the drop down menu 4 Select the system in the window 5 Select Xerox from the manufacturers in the drop down menu 6 Select the appropriate system configuration from the list of available printers 7T Click the Add button LPD LPR Connection To install the printer driver from the Software and Documentation CD ROM 1 Insert the CD ROM into the CD ROM drive and select the VISE installer to install the printer software 2 Once installation is complete select one of the following options m Open the Print Center utility for Mac OS X version 10 2 x m Open the Printer Setup Utility for Mac OS X
13. Text For black and white or colored text Color Document Output 2Sided Lighten Reduce Darken Enlarge Mode Type Quality t i5 E 400 eo a o Bh o cu 100 uto H Q EN Erg Fa 2 CO Oo Auto 8560 049 m TE Phaser 8510 8560MFP Multifunction Product 4 7 Adjusting Copying Options Image Adjustments You can change the following image adjustment settings Selecting an Original Size on page 4 8 Using the Prescan Glass Option on page 4 9 Reducing or Enlarging the Image on page 4 9 Lightening or Darkening the Image on page 4 10 Adjusting the Contrast of the Image on page 4 10 Automatically Suppressing Background Variations on page 4 10 Adjusting Scan Sensitivity to Laser Originals on page 4 10 Adjusting the Color Balance on page 4 11 Erasing the Edges of Copy Documents on page 4 12 Selecting an Original Size When using the document feeder or when using the document glass when the prescan glass option is turned off you can specify the size of the original so that the correct area is copied To specify the original size 1 2 3 On the control panel press the Copy button Select Original Size and then press the OK button Select one of the following options and then press the OK button m A paper size from the list displayed m Use Pape
14. eee eee ee ee 2 12 3 Printing Basics Overview of Basic Steps cee enn nee enna 3 2 Supported Paper and Media lisse 3 3 Paper Usage Guidelines 44 cine ee de ali e Ex Pa Ee s 3 4 Duplex Automatic Document Feeder Guidelines llle 3 4 Paper That Can Damage Your System sleleeeeeeee eee 3 5 Paper Storage Guidelines 0 moek e eee cee e 3 5 Supported Paper Sizes and Weights 0 0 0 0 cece cece eee eee 3 6 Loading Paper osse carton mee e dy ek SOE dee e APUL o 3 9 Loading Paper in Tray asc eus erp ERRARE ER RE RE 3 9 Using Manual Feed sssssseeee eree 3 13 Loading Paper in Tray 2 3 014 llsleeeseee eens 3 14 Selecting Printing Options 0 0 cece cece eee nee eens 3 20 Selecting Printing Preferences Windows 0 00 c cece cece eee eee 3 20 Selecting Options for an Individual Job Windows 00e eee ee 3 2 Selecting Options for an Individual Job Macintosh 0005 3 23 Printing on Both Sides of the Paper lise 3 25 Automatic 2 Sided Printing Guidelines llli 3 25 Manual 2 Sided Printing 0 0 0 eee ees 3 27 Printing on Specialty Media 0 2 cent A 3 29 Printing Transparencies 5i ececorede e oe RES Oe Eee PR S es 3 29 Printing Envelopes e socias spes ea Oy shea shee pe acd e Ra 3 35 Printing Labels 6 5 05 se oer eper E Feb ed ee eee PUE b eda dre 3 41 Printing Glossy Paper cee cee ea rca c
15. m Store paper flat Paper should be stored on pallets cartons shelves or in cabinets m Avoid having food or drinks in the area where paper is stored or handled m Do not open sealed packages of paper until you are ready to load them into the system Leave paper in the original packaging For most commercial cut size grades the ream wrapper contains an inner lining that protects the paper from moisture loss or gain m Leave the media inside the bag until you are ready to use it reinsert unused media in the bag and reseal it for protection Some specialty media is packaged inside resealable plastic bags Phaser 8510 8560MFP Multifunction Product 3 5 Supported Paper and Media Supported Paper Sizes and Weights The following sections provide information about paper sizes and weights that can be used in the system trays For more information about supported paper and other media print the Paper Tips page 1 On the control panel press the System button 2 Select Information and then press the OK button 3 Select Information Pages and then press the OK button 4 Select Paper Tips and then press the OK button to print See also Recommended Media List United States Recommended Media List Europe Phaser 8510 8560MFP Multifunction Product 3 6 Paper Sizes and Weights for Tray 1 Supported Paper and Media 8560 128 60 220 g m 16 40 Ib Bond 50 80 Ib Cover Index Card 3 0 x
16. 3 or 4 is 525 sheets of plain paper 20 Ib Bond 400 sheets of transparencies glossy paper or labels 40 envelopes Phaser 8510 8560MFP Multifunction Product 3 14 Loading Paper To load paper envelopes or other media in Tray 2 3 or 4 1 Remove the tray from the system 8560 020 2 Insert paper transparencies envelopes or specialty media into the tray m Single sided printing Insert the side to be printed faceup with the top of the page toward the front of the tray 8560 111 Note When using pre punched paper adjust the print margins to accommodate the holes Printing over the holes may cause ink to transfer onto subsequent pages A minimum margin of 19 mm 0 75 in is recommended Phaser 8510 8560MFP Multifunction Product 3 15 Loading Paper m Envelopes Insert the envelopes with the flap side down and the flap toward the left side of the tray 8560 026 m 2 sided printing Insert side one facedown with the top of the page toward the back of the tray 8560 112 Caution Do not load paper or media above the fill line indicated on the tray Overloading the tray may cause jams v v v v v v x v ly v Phaser 8510 8560MFP Multifunction Product 3 16 Loading Paper 3 Adjust the paper guides to fit the paper loaded in the tray if necessary m Length guide Press the sides then slide the guide until the arrow on the guide points to the appropriate paper size imp
17. 6 15 using the send list 6 12 Faxing Guide 6 2 features standard 1 5 system configurations 1 6 file names creating unique image file names 5 25 folder Copy to Folder tab 5 23 5 24 creating a private scan folder 5 34 My Scanned Images 5 8 private 5 8 public 5 8 selecting settings for scanned images 5 13 Xerox Scan Utility 5 23 5 24 folder profiles 5 12 creating or editing 5 29 deleting 5 30 format IP address 2 6 front cover paper jam 9 11 Index G getting help 9 27 control panel messages 9 27 fax and scan alerts 9 28 PhaserSMART technical support 9 28 PrintingScout Alerts 9 27 technical support 1 14 web links 9 29 glossy paper 3 47 printing from Tray 1 3 47 printing from Tray 2 3 or 4 3 49 printing guidelines 3 47 group adding a group entry to a group 6 8 adding an individual entry to a group 6 8 adding group information 6 12 adding speed dial entry 6 8 deleting 6 11 editing 6 11 editing or deleting an entry from the send list 6 13 fax directory 6 8 lists deleting 6 11 removing a group entry from a group 6 9 removing an individual from a group 6 9 setting fax destination 6 14 setting up 6 8 group directory report 6 22 group entries for faxes 6 5 guidelines automatic 2 sided printing 3 25 duplex automatic document feeder 3 4 envelopes 3 35 glossy paper 3 47 labels 3 41 manual 2 sided printing 3 27 Phaser 8510 8560MFP Multi
18. 6 2 glass 4 2 6 2 prescanning 4 9 selecting the document type for scanning 5 20 document feeder upgrade kit 1 7 document glass 3 4 document type selecting 4 7 specifying for scanned images 5 20 documents creating covers 4 16 erasing edges of copy documents 4 12 Domain Name Service DNS local domain name space database 2 7 using host names 2 7 Phaser 8510 8560MFP Multifunction System Index 3 drivers available 2 10 description 2 10 installing system drivers 2 10 installing the scan driver 5 2 Macintosh 2 10 Macintosh OS 9 x 2 11 Macintosh OS X version 10 2 and 10 3 2 12 Macintosh OS X version 10 4 2 12 PCL 2 10 PostScript 2 10 printer 1 7 scan 1 7 selecting 2 sided printing 3 26 UNIX 2 10 Windows 2000 or later 2 11 Windows 98 SE or later 2 11 Xerox Support Centre 1 15 duplex automatic document feeder 3 4 Dynamic Domain Name Service DDNS 2 7 dynamically setting the system s IP address 2 6 E electrical safety A 1 email profiles 5 10 creating or editing 5 27 deleting 5 28 emptying the waste tray 8 5 enabling DHCP on the system 2 6 enhanced copy mode 4 6 enhanced print quality mode 7 2 enlarge images 4 9 envelopes 3 35 guidelines 3 35 printing from Tray 1 3 36 error and warning messages 9 27 Ethernet connection 2 3 exit cover paper jam 9 2 exit path paper jam 9 8 Index F fast copy mode 4 6 fax alerts 9 28 fax number 6 12 inserting pauses 6 23
19. Calibrating the Scatiner ios see Ex ce Re ce EORR ace ed ee 5 35 Starting the Calibration Procedure 2 0 eee ee eee 5 35 Calibrating the Scanner at the Document Glass 0 00 00 0c eee eee eee 5 36 Calibrating the Scanner at the Document Feeder 0 00000 00 0 5 37 Phaser 8510 8560MFP Multifunction Product iii Contents 6 Faxing Basic Baxi Lid tek ebat or gea tei ta e ed ina Pee OTRO e I tog a 6 2 Sending a Fax from the System 02 0 cece ccc eee 6 2 Sending a Fax from Your Computer 0 0 0 eee eee 6 3 Adding Individual and Group Speed Dial Entries 2 0 0 0 eese 6 5 Adding an Individual ssc ee et m haga ohare idus 6 6 Adding a Group ave esee p eue eder Ae e RARE RE oes 6 8 Editing or Deleting an Individual Speed Dial Entry 0 6 10 Editing or Deleting a Group Speed Dial Entry 0 0 0 0 00000000 6 11 Faxing Multiple Recipients Using Send List llle 6 12 Setting Up a Send List of Fax Recipients 00 0 eee eee eee 6 12 Viewing or Editing the Send List 0 0 0 eee eee eee 6 13 Selecting Fax Options 0 0 0 urune auraen rrura 6 14 Setting the Fax Destination 0 0 0 eee eee ene 6 14 Setting the Fax Resolution 0 0 0 6 15 Selecting the Original Size 0 Lee ees 6 15 Selecting Auto Suppression 0 0 0 cece eee teen nee 6 15 Selecting the Starting Rate 0 cece eens 6 16 Del
20. Macintosh PostScript Driver Settings Operating System Driver Drop Down Title Printing Options Mac OS X Version Copies amp Pages 10 4 m Copies Pages Layout Pages per sheet Layout direction Border Two sided printing Paper Handling Reverse page order m Print all odd even ColorSync m Color conversion Cover Page m Cover pages Paper Feed m Paper source Job Type m Secure prints personal prints personal saved prints proof prints saved prints print with and fax Image Quality Print quality Color correction or color conversion Image smoothing Printer Features Paper types Separation pages Phaser 8510 5560MFP Multifunction Product 3 23 Macintosh PostScript Driver Settings Continued Selecting Printing Options Operating System Driver Drop Down Title Printing Options Mac OS X Version Copies amp Pages m Copies 10 2 and 10 3 m Pages Layout m Pages per sheet m Layout direction m Border m Two sided printing Paper Handling m Reverse page order m Print all odd even ColorSync m Color conversion Cover Page m Cover pages Paper Feed m Paper source Finishing Options m Stapling m Hole punching m Paper destination m Offset collated sets Job Types m Secure prints personal prints proof prints and saved prints Image Quality Print quality RGB color corrections neutral grays Image smoothing Printer Feat
21. Managing Fax Functions Changing Default Settings Select one of the following methods to change the default settings for the system s fax function Using the Control Panel To change default settings 1 2 3 4 On the control panel press the System button Select Job Defaults Setup and then press the OK button Select Fax Defaults Setup and then press the OK button Select one of the following options and then press the OK button m Fax Send Setup View or change settings for each item listed in the Fax Send Setup menu and then press the OK button m Fax Receive Setup View or change settings for each item listed in the Fax Receive Setup menu and then press the OK button m Fax Configuration View or change settings for each item listed in the Fax Configuration menu and then press the OK button Using CentreWare IS To change default settings 1 2 3 4 Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Select the Properties tab click to expand the Fax Settings folder and then click Defaults If desired change the settings in these options for your fax job m Fax Configuration m FaxSendSetup m Fax Receive Setup When you are finished making changes click the Save Changes button Phaser 8510 8560MFP Multifunction Product 6 24 Solving Fax Problems Solving Fax Problems This section includes m Configuring the Modem on pag
22. Print the Configuration page to see which options are installed on your system To print the Configuration page see Information Pages on page 1 12 Additional Trays m 525 Sheet Feeder Tray 3 m 525 Sheet Feeder Tray 4 Memory RAM memory cards 256 MB and 512 MB up to a total of 1 GB Upgrade The Phaser 8510MFP N to Phaser 8510MFP D upgrade kit contains the duplex automatic document feeder and a configuration card To order the upgrade kit contact your local reseller or go to www xerox com office 8510 8560supplies Accessory The system cart is the only accessory for the Phaser 8510 8560MFP product For more information on accessories go to www xerox com office 8510 8560supplies Printer and Scan Drivers To access all your system s features install the printer and scan drivers from the Software and Documentation CD ROM or the driver website at www xerox com drivers m Printer drivers enable your computer and system to communicate and provide access to your system features Xerox makes printer driver installation easy with its Walk Up Technology m Scan drivers enable you to scan images directly to your personal computer and place scanned images directly into an application Phaser 8510 8560MFP Multifunction Product 1 7 Control Panel Control Panel This section includes Control Panel Features on page 1 8 Control Panel Layout on page 1 8 Menu Map on page 1 12 Information Pages on page 1 12 Sample Pages o
23. Setting the Fax Destination on page 6 14 Phaser 8510 8560MFP Multifunction Product 6 9 Adding Individual and Group Speed Dial Entries Using CentreWare IS To add a group speed dial entry 1 2 3 4 Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Select the Properties tab and then click Group Directory in the Fax Settings folder Click the Add button and then enter the appropriate information in the following fields m Group No Select a number from the drop down field This determines where the group appears in the list m Group Name Enter the group s name Click the Next button Select members to add to the group from the Select New Members list To select a member click in the box next to the member s name to insert a check mark When you are finished adding members to the group click the Add to Group button Editing or Deleting an Individual Speed Dial Entry To revise or remove individual names and fax numbers 1 2 3 On the control panel press the Speed Dial button Select Individual and then press the OK button Select a name from the list displayed on the Individual screen and then press the OK button Select one of the following options and then press the OK button m Use As Destination Returns you to the main fax screen The selected individual s name and fax number is displayed in the Fax To field m Make Changes Edi
24. The factory default is Off Phaser 8510 8560MFP Multifunction Product 4 18 Adjusting Copying Options Creating Booklets You can copy two document pages onto each side of a sheet of paper in the correct order so that you can fold the copy pages into a booklet The size of the images are reduced proportionally to fit on the copy pages You can combine this feature with the Book Copy option to reproduce bound documents To select booklet copies 1 On the control panel press the Copy button 2 Select Create Booklet and then press the OK button 3 Select one of the following options and then press the OK button m Off Does not create a booklet m 1 Sided Original Creates a booklet from 1 sided originals m 2 Sided Original Creates a booklet from 2 sided originals When you select a booklet option the right side of the control panel screen displays a booklet icon When you create a booklet the output is automatically collated and set to 2 sided with no blank separators The system does not print the copies until it has scanned all of the originals Note The factory default is Off Phaser 8510 8560MFP Multifunction Product 4 19 Managing Copy Functions Managing Copy Functions This section includes m Setting the Print Job Interrupt Option on page 4 20 m Using a Color Copy Password on page 4 20 Setting the Print Job Interrupt Option Print and fax jobs are normally interrupted when users make copies Printi
25. Using the Xerox Scan Utility page 5 10 Qoe Qe Qoo Importing into another application page 5 14 Qe e oec Available with a TCP IP network connection Qoo Available with a USB connection e amp t Only available on Phaser 8560MFP products Note Using a method other than CentreWare IS requires installation of the scan driver from the Software and Documentation CD ROM Phaser 8510 8560MFP Multifunction Product 5 8 Retrieving Scanned Images Using CentreWare IS to Retrieve Images If your Phaser 8560MFP product is connected to a network use CentreWare IS to view retrieve or delete images scanned from the Public Folder or from a private folder on the product s hard drive Note The Public Folder and private folders are only available on Phaser 8560MFP products To retrieve a scanned image using CentreWare IS 1 2 3 4 Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Click the Scans button to view the Scans tab To retrieve images from the Public Folder a e205 Select Public Folder on the left sidebar Click the thumbnail of the image you want to retrieve Select the desired file format from the Retrieve As drop down list next to the image Click the Go button Follow the prompts to save the image to the desired location on your computer Windows or save the image from the application in which it open
26. Verify that Transparency is select in the software application or in the printer driver 2 Verify that the tray containing the transparencies is set to print transparencies a Onthe control panel press the System button b Select Paper Tray Setup and then press the OK button C Select Tray 1 Paper Tray 2 Paper Tray 3 Paper or Tray 4 Paper and then press the OK button d Select Transparency and then press the OK button 3 Print the Paper Tips page for more information about transparencies a On the control panel press the System button b Select Information and then press the OK button C Select Information Pages and then press the OK button d Select Paper Tips Page and then press the OK button Note Use only recommended Xerox transparencies See also Recommended Media List United States Recommended Media List Europe Phaser 8510 8560MFP Multifunction Product 7 11 Solving Print Quality Problems Colors Are Wrong Problem The color produced by the system is wrong or differs from the color that it must match Solution For information about color matching go to www xerox com office 8510 8560support Phaser 8510 8560MFP Multifunction Product 7 12 Maintenance This chapter includes m Maintenance and Cleaning on page 8 2 m Ordering Supplies on page 8 23 m Moving and Repacking the System on page 8 25 See also Maintenance video tutorials at www xerox com office 8510 8560support Re
27. and then press the OK button Select Eliminate Light Stripes and then press the OK button Select Jet Substitution Mode and the press the OK button Follow the control panel prompts to select the color and malfunctioning jet number indicated on the Light Stripes Test page 20 2020 E See also Knowledge Base at www xerox com office 8510 8560support for more information about jet substitution Phaser 8510 8560MFP Multifunction Product 7 9 Solving Print Quality Problems Predominate Light Stripes Problem Light stripes appear prominently on the test page when all four color bars are missing Solution To prevent predominate light stripes from appear on the page 1 Open the exit cover a Remove debris from the paper exit area b Raise the lower paper guide and wipe the plastic paper release blade with a lint free cloth Close the exit cover Open the door on the side of the system a Remove the maintenance kit b Wipe the plastic wiper blade with a lint free cloth C Replace the maintenance kit d Close the door If the problem continues follow the steps for Random Light Stripes Phaser 8510 85560MFP Multifunction Product 7 10 Solving Print Quality Problems Transparency Images Are Too Light or Too Dark Problem Text or graphics printed on transparencies are either too light or too dark Solution To prevent transparency text or graphics from being too light or too dark 1
28. setting destination 6 14 fax options resetting to factory default 6 26 faxes adding a fax number 6 12 adding group 6 12 changing default settings 6 24 clear pending 6 20 delay sending 6 16 enabling secure faxes 6 18 group entries 6 5 individual entries 6 5 inserting pauses in fax numbers 6 23 managing functions 6 17 pending 6 20 preventing junk faxes 6 21 printing or clearing 6 19 protocol monitoring report 6 25 reports 6 22 resetting fax options to factory default 6 26 sending 6 2 6 12 sending a fax from your computer 6 3 sending a fax to a single recipient 6 2 sending from the system 6 2 sending to a group 6 12 sending to both individuals and groups 6 12 sending to individuals 6 12 sending to multiple recipients 6 12 setting auto suppression 6 15 setting destination 6 14 setting original size 6 15 setting resolution 6 15 setting specific time to send a fax 6 16 setting the starting rate 6 16 solving fax problems 6 25 transmission report 6 17 view or edit recipient list for sending a fax 6 13 Phaser 8510 8560MFP Multifunction System Index 4 faxing adding an individual 6 12 basic 6 2 changing default settings 6 24 configuring the modem 6 25 illegal C 1 multiple recipients 6 12 quick method 6 2 regulations C 1 resetting fax options to factory default 6 26 selecting options 6 14 setting a destination 6 10 solving problems 6 25 suppress background color
29. version 10 3 x Note To locate utilities on the Macintosh hard drive open the Applications folder and then open the Utilities folder 3 Click the Add button 4 Select one of the following options m MacOS X Version 10 2 Select IP Printing from the pull down menu Enter the system s IP address in the Printer Address field Select Xerox from the Printer Model pull down menu and then select the corresponding PPD file Click the Add button The system is added to the list m MacOS X Version 10 3 Select IP Printing from the first pull down menu Select LPD LPR from the second pull down menu Enter the system s IP address in the Printer Address field Verify that the Queue Name field is blank Select Xerox from the Printer Model pull down menu and then select the corresponding PPD file Click the Add button The system is added to the list Phaser 8510 5560MFP Multifunction Product 2 13 Installing the System Drivers Macintosh OS X Version 10 4 Bonjour Connection To install the printer driver from the Software and Documentation CD ROM 1 2 5 Insert the CD ROM into the CD ROM drive Open the Printer Setup Utility Note To locate utilities on the Macintosh hard drive open the Applications folder and then open the Utilities folder Click the Add button Select the Default Browser in the Printer Browser Select the Bonjour system in the list of available systems If the Printer Browser m Selects the app
30. 18 using a color copy password 4 20 color correction selecting in the printer driver 7 4 color sampler pages 1 13 computer sending faxes from 6 3 configuration card upgrade kit 1 7 Index configuration page 1 12 configuring the fax modem 6 25 the network address 2 5 connection Ethernet 2 3 2 4 USB 2 3 consumables 8 23 contrast adjusting images 4 10 control panel 1 8 alphanumeric keys 1 11 buttons 1 9 1 10 1 11 cascade buttons 1 9 characters 1 11 controlling print quality 7 2 features and layout 1 8 information pages 1 12 layout 1 8 LED 1 10 Menu Map 1 12 messages 9 27 printing sample pages 1 12 status messages 1 10 copy 2 sided originals 4 5 adjust color balance 4 11 image contrast 4 10 advanced options 4 18 basic settings 4 3 basics 4 2 black and white 4 4 books 4 18 centering the image 4 14 collating copies 4 16 color 4 4 creating booklets 4 19 creating covers for copies 4 16 erase edges of documents 4 12 functions 4 20 image adjustments 4 8 image placement adjustment 4 13 images seen through thin paper 4 10 lighten or darken an image 4 10 Phaser 8510 8560MFP Multifunction System Index 2 options 4 3 output adjustments 4 16 poster printing 4 14 prescan glass option 4 9 printing multiple pages on a sheet 4 13 reduce or enlarge an image 4 9 regulations B 1 repeating images on a sheet 4 14 selecting a tray to use 4 3 selecting color or black and
31. 60 220 g m 60 120 g m 16 40 Ib Bond 22 80 Ib Cover 16 32 Ib Bond 22 45 Ib Cover See also Paper Sizes and Weights for Tray 1 on page 7 Printing Custom Size Paper from Tray 1 To print custom size paper 1 Pull down and out on the handle to open Tray 1 8560 011 Phaser 8510 8560MFP Multifunction Product 3 52 Printing on Specialty Media 2 Open the tray extension 8560 012 3 Insert custom size paper into the tray m Single sided printing Insert the side to be printed facedown with the top of the page entering the system first 8560 109 Phaser 8510 8560MFP Multifunction Product 3 53 m 2 sided printing Insert side one faceup with the bottom of the page entering the system first 4 Adjust the paper guides to fit the paper loaded in the tray 5 Adjust the output tray for short or long media 8560 016 8560 017 For media shorter than 190 mm 7 5 in flip up the paper For media longer than 297 mm 11 7 in stop extend the output tray Phaser 8510 8560MFP Multifunction Product 3 54 Printing on Specialty Media On the control panel press the OK button if the correct paper size and type are displayed as the current setup or select the appropriate paper size and type a Select Change setup and then press the OK button b Select New Custom Size and then press the OK button C Sel
32. A dad 9 18 Jam at the Document Feeder lile 9 23 Getting Help 22s o eee beoe eor Po qoc eter pee bots d o Busto Roe e ud s 9 27 Control Panel Messages i esi bis seeds el YR OE Ra EE ea eds 9 27 PrintingScout Alerts ese sce cce e e RP pax eee a Ee 9 27 Fax and Scan Alerts iea eea saanee eiaa eea ee a E RR RR IRR es 9 28 PhaserSMART Technical Support 0 0 cece eee ee eee 9 28 WS IIS gots cock Gat tnt is oh e cess PITT 9 29 Phaser 8510 8560MFP Multifunction Product v Contents A User Safety B Copy Regulations C Fax Regulations Index Phaser 8510 8560MFP Multifunction Product vi System Features This chapter includes Parts of the System on page 1 2 System Configurations on page 1 5 Control Panel on page 1 8 More Information on page 1 14 Phaser 8510 8560MFP Multifunction Product 1 1 Parts of the System This section includes m Front View on page 1 2 m Side View on page 1 3 m Back View on page 1 3 m Open View on page 1 4 Front View Phaser 8510MFP D Product and All Phaser 8560MFP Products 1 Tray 4 optional 2 Tray 3 optional 3 Tray2 4 Tray 1 5 Output tray 6 Exit cover 7 Control panel 8 Document feeder 9 Duplex automatic document feeder 10 Interface cover 11 Side door 12 Front cover release Parts of the System Phaser 8510MFP N Product 8560 134 8560 001 1 Document cover Phaser 8510 8560MFP Multifunction Product 1 2
33. CentreWare IS To print or clear a secure fax 1 mom SI Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Select the Jobs tab and then click Clear Fax Received Jobs Click the Clear Fax Received Jobs button to remove all received faxes When prompted enter your four digit password and then press the OK button Phaser 8510 8560MFP Multifunction Product 6 19 Managing Fax Functions Clear Pending Faxes You can view the faxes waiting to be sent If needed you can clear one or more faxes Using the Control Panel To clear pending faxes 1 2 3 On the control panel press the Fax button Select Clear Pending Faxes and then press the OK button Select Pending Jobs Report and then press the OK button The Pending Jobs Report prints Select one of the following options and then press the OK button m Clear All Deletes all fax jobs waiting to be sent m Clear One Enter the job number from the Pending Jobs report for the fax you want to remove Using CentreWare IS To clear pending faxes 1 Launch your web browser 2 Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx 3 4 Select the Jobs tab and then click Clear Fax Pending Jobs Select one of the following options m Clear All Pending Fax Jobs Deletes all fax jobs waiting to be sent m Clear One Pending Fax Job In the Job ID from the Pendi
34. Information Pages l lssseseeeeeee hh 1 12 Menu Map eet uA ee e RU Re RUN ne de t dee e t Mila e RUNDE Mw e wl 1 12 Sample Pages iue M Cie eiia Sede bte er EI ERES es 1 12 More Information eea rori xar dea eR eue Er dE e Pb Gea ue qute 1 14 RESOULCES iue eec dot eee dd uee deosque dolosa clon etala clon d OR E e e s 1 14 Xerox Support Centre cass as aha vu adage nace Io edu Ra Oed ga s 1 15 2 Network Basics Overview of Network Setup and Configuration 0 0 cee eee eee 2 2 Setting Up the Network 2o os sos mee bide weed keds Eb d uw ae dew 2 3 Choosing a Connection Method 0 0 0 cece ees 2 3 Connec ng via USB ou eec Leno rere mh RE e a 2 3 Connecting via Ethernet Recommended 2 0 0 cee eee eee eens 2 3 Configuring the Network Address llle 2 5 TCP IP and IP Addresses 0 0 cece een ence nee 2 5 Automatically Setting the System s IP Address 0 0 0 0 cee eee eee 2 5 Dynamic Methods of Setting the System s IP Address 04 2 6 Manually Setting the System s IP Address eese 2 9 Phaser 8510 8560MFP Multifunction Product i Contents Installing the System Drivers lseeeeeeeeee III 2 10 Available Drivers sie eir eoe ea ERE RUE 2 10 Windows 98 SE or Later and Windows 2000 or Later lees 2 11 Macintosh OS 9x aiti eee eaa Rea Gk E UP ERG RI Re edu 2 11 Macintosh OS X Version 10 2 and Higher 0 0 0
35. LaserWriter LocalTalk Macintosh Mac OS TrueType Apple Chancery Chicago Geneva Monaco New York and QuickDraw are trademarks of Apple Computer Inc in the United States and or other countries Marigold and Oxford are trademarks of Alpha Omega Typography Avery is a trademark of Avery Dennison Corporation HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries Hoefler Text was designed by the Hoefler Type Foundry IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries ITC Avant Guard Gothic ITC Bookman ITC Lubalin Graph ITC Mona Lisa ITC Symbol ITC Zapf Chancery and ITC Zapf Dingbats are trademarks of International Typeface Corporation Bernhard Modern Clarendon Coronet Helvetica New Century Schoolbook Optima Palatino Stempel Garamond Times and Univers are trademarks of Linotype Hell AG and or its subsidiaries Macromedia and Flash are trademarks of Macromedia Inc Windows Windows NT Windows Server and Wingdings are trademarks of Microsoft Corporation in the United States and or other countries Albertus Arial Gill Sans Joanna and Times New Roman are trademarks of Monotype Imaging Inc Antique Olive is a trademark of M Olive Eurostile is a trademark of Nebiolo Novell NetWare NDPS NDS
36. Moving and Repacking the System Moving and Repacking the System This section includes m Precautions for Moving the System on page 8 25 m Moving the System Within the Office on page 8 25 m Preparing the System for Shipment on page 8 27 Caution Parts of the system are hot To avoid personal injury or damage to the system allow the ink to solidify Run the Shutdown for Moving System procedure on the control panel to cool the system quickly Precautions for Moving the System To view precautions and guidelines for safely moving your system see User Safety on page A 1 in this user guide Moving the System Within the Office To move the system within the office 1 Close the system s door and covers 2 Press the power switch located under the interface cover on the side of the system eS ES APEX Ss e coos E CP z 2666 8560 117 3 Within 10 seconds after turning off the system select Shutdown for Moving System on the control panel Note If you receive a Power Down Error Head not Parked message at the control panel the system is not ready to be moved If the printhead is not locked the system can be damaged during shipment Phaser 8510 8560MFP Multifunction Product 8 25 Moving and Repacking the System 4 Wait for the system to complete the cool down period for the ink to solidify The fan shuts down when it is cool enough to move the system Caution If you turn off the system but do
37. Parts of the System Side View Maintenance kit Waste tray Power cord connection Power switch Scanner cable connection USB connection RJ 11 fax modem connection Configuration card Ethernet 10 100 Base Tx connection ooudonsoNMcz 8560 002 Back View Phaser 8560MFP Products Phaser 8510MFP Products 8560 003 8560 135 1 Hard drive 1 Flash memory 2 RAM slots 3 Stabilizer Phaser 8510 8560MFP Multifunction Product 1 3 Open View 8560 004 a ron Parts of the System Long paper extension Short paper stop Exit cover Ink cover Scanhead transportation lock Phaser 8510 8560MFP Multifunction Product 1 4 System Configurations System Configurations This section includes m Standard Features on page 1 5 m Available Configurations on page 1 6 m Options on page 1 7 Standard Features Your Phaser 8510 8560MFP Multifunction Product offers many standard features to meet your office needs m Maximum print speed pages per minute based on letter size plain paper Phaser 8510MFP Products Phaser 8560MFP Products PostScript Print Quality Modes PostScript Print Quality Modes m Fast Color 24 ppm m Fast Color 30 ppm m Enhanced 12 ppm m Standard 24 ppm PCL Print Quality Modes m Enhanced 16 ppm m 600x300 dpi 13 ppm m High Resolution Photo 10 ppm m 600 x 600 dpi 6 ppm
38. Setup and then press the OK button Select Copy Defaults Setup and then press the OK button Select Paper Supply and then press the OK button Select the desired tray and then press the OK button to save the changes mop 2 Selecting Color or Black and White Copies If the original document has color you can create copies in color or in black and white Press the Color Mode button on the control panel to change the selection to color black and white or Auto Color Document Output 2Sided Lighten Reduce Mode Type Quality Darken Enlarge Sp 400 al e o Arg L T eB Jre 00 Q Auto c x a E E OB e ri 5 CO VOOS 8560 046 If you select the color option and the system prompts you for a password enter the password using the numeric keypad and then press the OK button Note An administrator can limit the use of the color copy function by setting a password For more information see Using a Color Copy Password on page 4 20 Phaser 8510 8560MFP Multifunction Product 4 4 Adjusting Copying Options Specifying 2 Sided Originals or Copies When you use the document feeder with 2 sided originals one or both sides can be scanned for copying You can also create 1 sided or 2 sided copies Press the 2 Sided button on the control panel to select one of the following options
39. The Industry Canada label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users must make sure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should make sure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate The Ringer Equivalenc
40. Xerox Scan Utility Phaser 8510 5560MFP Multifunction Product 5 33 Managing Files and Scanning Policies Creating a Private Folder You can create a private folder on the Phaser 8560MFP product s hard drive for your scanned images You can also protect your private folder with a password to prevent others from viewing or retrieving your scanned images To create a private folder on the system s hard drive using CentreWare IS 1 oP amp be Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Click the Scans button to view the Scans tab Under Private Folders on the left side of the screen click Create Folder In the Create Folder window enter the name for the private folder The name can be a maximum of 10 alphanumeric characters Note If you want to protect your private folder with a password type the same four digit numeric password in both the Numeric Password and Confirm Numeric Password fields Click the Save Changes button Controlling Scanning Policies Administrators can control the scanning policies including requirements for passwords when setting up private folders 1 2 3 4 5 Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Click the Scans button to view the Scans tab Under Administrative on the left side of the screen click General and then enter your password
41. and then press the OK button 4 Using the alphanumeric keypad a Enter a name in the Individual Name screen and then press the OK button b Enter a fax phone number in the Fax Number screen and then press the OK button 5 Select a fax transmission speed from the list displayed on the Starting Rate screen and then press the OK button 6 Select one of the following options m If you want to add more names and fax numbers repeat Steps 2 through 5 m Ifyou are finished adding individual names press the Back button until you return to the main Fax menu screen See also Sending a Fax from the System on page 6 2 Setting the Fax Destination on page 6 14 Phaser 8510 8560MFP Multifunction Product 6 6 Adding Individual and Group Speed Dial Entries Using CentreWare IS To add an individual speed dial entry 1 2 3 4 Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Select the Properties tab and then click Individual Directory in the Fax Settings folder Select one of the following options a Import Click the Import option in the Individual Directory field and then browse to select an individual s information stored on your computer s hard drive Follow the onscreen prompts and then click the Import button b Add Click the Add option in the Individual Directory field to manually enter the following individual information No Select a number from
42. browser 2 Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx 3 Select the Support tab and then click Print Fax Reports The Print Fax Reports screen appears displaying five report options Activity Report Dial Directory Report Group Directory Report Pending Jobs Report Protocol Monitor Report 4 Select the report you want to print and then click the large button on the bottom of the screen Phaser 8510 8560MFP Multifunction Product 6 22 Managing Fax Functions Inserting Pauses in Fax Numbers Some fax numbers require one or more pauses during the dialing sequence To insert pauses in a fax number 1 2 3 4 On the control panel press the Fax button Select Fax To and then press the OK button When entering a fax number using the alphanumeric keypad press the Pause button to insert a pause represented by a comma in the fax number where appropriate Press the Start button to send the fax Changing the Pause Setting To change the pause setting 1 mp mm On the control panel press the System button Select Troubleshooting and then press the OK button Select Fax Problems and then press the OK button Select Dial Delay and then press the OK button Follow the onscreen prompts to select a new time setting for pause entries and then press the OK button Note The factory default is three seconds Phaser 8510 8560MFP Multifunction Product 6 23
43. can be damaged during shipment Phaser 8510 8560MFP Multifunction Product 8 30 Moving and Repacking the System 3 Turn the scanhead transportation lock clockwise to lock the scanhead Caution Scanhead damage can occur if the lock is not fully tightened 8560 131 4 Wait for the system to complete the cool down period for the ink to solidify The fan shuts down when it is cool enough to move the system Caution If you turn off the system but do not select Shutdown for Moving System on the control panel the fan does not run so you must wait longer for the ink to solidify Wait at least 30 minutes for the system to cool completely before moving or packing it 5 Unplug the system after the cool down cycle is complete Phaser 8510 8560MFP Multifunction Product 8 31 Moving and Repacking the System Removing the Document Feeder and Scanner 1 Remove the document feeder and scanner pack them separately from the rest of the system 2 Disconnect the cable between the document feeder and the scanner 3 Liftthe document feeder 8560 071 Phaser 8510 8560MFP Multifunction Product 8 32 Moving and Repacking the System b Disconnect the cable between the scanner and the rest of the system C Using a pen slide both the scanner latches to the unlocked position and then slide the scanner back and lift it away from the system Eme 8560 072 d Pack the scanner separately fr
44. correction 7 4 preventing junk faxes 6 21 print adjusting color 7 4 setting print job interrupt option 4 20 print job interrupt option 4 20 selecting a print quality mode 7 2 print quality modes 7 2 Phaser 8510 8560MFP Multifunction System Index 9 one or more color bars are missing 7 8 7 10 predominate light stripes 7 10 random light stripes 7 8 solving problems 7 6 print speed maximum 1 5 printer driver available 2 10 controlling print quality 7 2 installing 1 7 2 10 Layout tab 3 21 Macintosh 2 10 Macintosh OS 9 x 2 11 Macintosh OS X versions 10 2 and 10 3 2 12 operating systems 2 10 Output Options tab 3 21 page description languages 2 10 Paper Quality tab 3 21 PCL 2 10 PostScript 2 10 TekColor tab 3 21 UNIX 2 10 Windows 2000 or later 2 11 Windows 98 SE or later 2 11 Xerox Support Centre 1 15 printing 2 sided 3 26 automatic 2 sided 3 25 basics 3 2 binding edge options 3 26 custom size paper 3 52 envelopes 3 35 faxes 6 19 glossy paper 3 47 labels 3 41 Layout tab 3 21 manual 2 sided 3 27 margins 3 7 3 8 multiple images on a page 4 13 N Up images 4 13 on both sides of the paper 3 25 Index options Macintosh 3 23 selecting 3 21 3 23 Windows 3 21 Output Options tab 3 21 Paper Quality tab 3 21 posters 4 14 pre printed paper 3 27 safety guidelines A 4 selecting 2 sided 3 26 selecting individual job printing options Macintosh 3 23 Windows 3 21 s
45. deletes thumbnail views of the scanned images 4 Select one of the following options m To create a new template for the settings you selected Enter the name for the new template in the Saved Templates Settings field m To edit an existing template with the settings you selected Select a template from the list displayed in the Saved Templates Settings drop down list 5 Click the Save button to save the settings for the new or revised template See also Creating Unique Image File Names on page 5 25 Phaser 8510 8560MFP Multifunction Product 5 24 Managing Scan Templates Creating Unique Image File Names When each image is scanned it is saved with a default file name indicating the date and time the image was scanned The file name displays the format yyyy mm day_hh mm ss xxx representing year month date hour minute second file type extension For example the filename 2007 07 01 13 45 15 pdf indicates that the image was scanned on July 1 2007 at 1 45 15 pm and is a PDF file When you assign a new name to scanned images the images display the new name with the date and time each image was scanned added to the name See the following two examples m If you enter the name report as the new name for an image that was scanned at 1 45 15 pm on July 1 2007 the new image name appears as report 2007 07 01 13 45 15 xxx m Ifyou enter the name report for several images that were scanned at varying times on July 1 2007 the new
46. from the Xerox Scan Utility 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock 2 Select the Scan to Email or Copy to Folder tab Select the images you want to delete 4 Click the Delete Scanned Image button Adding a Password for Scanning to Your Computer To require a password when scanning to your computer access the Security Settings tab on the Xerox Scan Utility to specify a numeric four digit password To create a password using the Xerox Scan Utility 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock 2 Select the Security Settings tab 3 Select the Require password for scanning to this computer box 4 Enter the same four digit numeric password in the Enter Numeric Password and Confirm Numeric Password boxes 5 Click the Save Password button 6 Click the Close button to exit the
47. if Labels is displayed as the current paper type or change the paper type m Select Tray 2 Paper Type Tray 3 Paper Type or Tray 4 Paper Type and then press the OK button m Select Labels from the list displayed and then press the OK button 6 Inthe printer driver select either Labels as the paper type or the appropriate tray as the paper source Phaser 8510 8560MFP Multifunction Product 3 46 Printing on Specialty Media Printing Glossy Paper Glossy paper can be printed 1 or 2 sided from any tray To order paper transparencies or other specialty media contact your local reseller or go to www xerox com office supplies Guidelines m Do not open sealed packages of glossy paper until you are ready to load them into the system m Leave glossy paper in the original wrapper and leave the packages in the shipping carton until ready to use m Remove all other paper from the tray before loading glossy paper m Load only the amount of glossy paper you are planning to use Do not leave glossy paper in the tray when you are finished printing Reinsert unused glossy paper in the original wrapper and seal m Rotate stock frequently Long periods of storage in extreme conditions can cause glossy paper to curl and jam the system Printing Glossy Paper from Tray 1 To print glossy paper 1 Pull down and out on the handle to open Tray 1 8560 011 Phaser 8510 8560MFP Multifunction Product 3
48. if prompted Make desired changes to the scan policy settings Note For more information click the Help button to view online help Phaser 8510 8560MFP Multifunction Product 5 34 Calibrating the Scanner Calibrating the Scanner This section includes m Starting the Calibration Procedure on page 5 35 m Calibrating the Scanner at the Document Glass on page 5 36 m Calibrating the Scanner at the Document Feeder on page 5 37 Perform the scanner calibration procedure if your scanner document feeder or document cover is replaced Scanner calibration adjusts the output quality of the front and back pages of 2 sided originals in relation to each other This procedure should not be performed as part of normal system operation Calibrate the scanner using the Scanner Calibration page that came with your replacement scanner document feeder or document cover After you begin the calibration procedure at the control panel calibrate the scanner using a two step process m The first step scans the calibration page from the document glass Follow the steps in the Document Glass section For systems without a document feeder only use the steps in this section to calibrate the scanner m The second step scans the calibration page through the document feeder Follow the steps in the Document Feeder section Starting the Calibration Procedure 1 On the control panel press the System button Select Information and then press t
49. margin of 19 mm 0 75 in is recommended m Side flap envelopes Insert envelopes with the flap side up and the flap toward the left side of the tray 8560 019 Phaser 8510 8560MFP Multifunction Product 3 11 Loading Paper m 2 sided printing Insert side one faceup with the bottom of the page entering the system first 8560 130 5 On the control panel press the OK button to use the paper size and type displayed as the current setup or change the paper size and type a Select Change setup and then press the OK button b Select the paper size and then press the OK button C Select the paper type and then press the OK button Phaser 8510 8560MFP Multifunction Product 3 12 Loading Paper Using Manual Feed If you are using paper such as letterhead and do not want others to use it by mistake you can set the system to prompt you when it is time to load the paper for your print job Windows To select manual feed using Windows 2000 Windows XP or Windows Server 2003 In the Windows printer driver click the Paper Quality tab Select Force Printing from a Specific Tray and then select Tray 1 from the list Select Manual Feed and then click OK to save the driver settings Submit your print job When prompted by the control panel remove the paper from Tray 1 re IAM Load the appropriate paper for your job into the tray Macintosh Follow the steps b
50. not select Shutdown for Moving System on the control panel the fan does not run so you must wait longer for the ink to solidify Wait at least 30 minutes for the system to cool completely before moving or packing it 5 Unplug the system after the cool down cycle is complete 6 Use the hand holds on each side of the system to lift it 8560 132 Caution If the system has an optional Tray 3 or 4 lift the system off the trays Phaser 8510 8560MFP Multifunction Product 8 26 Moving and Repacking the System Preparing the System for Shipment Before shipping the system 1 2 3 4 Remove the maintenance kit and waste tray See Removing the Maintenance Kit and Waste Tray on page 8 28 Turn off the system See Turning Off the System on page 8 30 Remove the document feeder and scanner See Removing the Document Feeder and Scanner on page 8 32 Pack the system See Packing the System on page 8 34 Repack the system using the original packing material and boxes or a Xerox repackaging kit Additional instructions for repacking the system are provided in the repackaging kit If you do not have all the original packaging or are unable to repackage the system contact your local Xerox service representative Caution Damage to the system resulting from improper moving or failure to repackage the system properly for shipment is not covered by the warranty service agreement or Total Satisfaction Guarantee The Total Sat
51. or draws attention to a particular component See the manual s for information Avoid pinching fingers in the system Use caution to avoid personal injury Hot surface on or in the system Use caution to fi 7 avoid personal injury Keep hands clear to avoid personal injury Phaser 8510 8560MFP Multifunction Product A 7 Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 d Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the r
52. printing from Tray 1 3 42 printing from Tray 2 3 or 4 3 44 laser originals 4 10 LED control panel 1 10 letters selecting using the alphanumeric keypad 6 2 lifting the system 8 25 light stripes predominate 7 10 random 7 8 loading paper Tray 1 3 9 Tray 2 3 or 4 3 14 Local Area Network LAN 2 5 location of the system A 3 Macintosh importing scanned images into an application 5 16 manual feed 3 13 PostScript driver settings 3 23 scanning images to a Macintosh application 5 16 selecting printing options for an individual job 3 23 sending a fax from your computer 6 4 Xerox Support Centre 1 15 Macintosh OS 9 x printer drivers 2 11 Macintosh OS X version 10 2 and 10 3 printer drivers 2 12 Macintosh OS X version 10 4 2 12 printer drivers 2 12 maintaining your system 8 2 Phaser 8510 8560MFP Multifunction System Index 7 maintenance adding ink 8 2 cleaning the maintenance kit wiper blade 8 15 cleaning the paper release blade 8 11 cleaning the system 8 18 consumables 8 23 emptying the waste tray 8 5 ordering supplies 8 23 8 24 replacing the maintenance kit 8 8 routine maintenance items 8 24 safety A 2 maintenance kit removing 8 28 replacing 8 8 maintenance kit wiper blade cleaning 8 15 managing copy functions 4 20 fax functions 6 17 scan files and scanning policies 5 31 manual 2 sided printing 3 27 manual feed 3 13 Macintosh 3 13 Windows 3 13 manually setting the prin
53. the Configuration page which displays current information about your system do the following 1 On the control panel press the System button 2 Select Information and then press the OK button 3 Select Information Pages and then press the OK button 4 Select Configuration Page and then press the OK button to print Note You can also print the Configuration page from CentreWare IS and from the printer driver Menu Map The Menu Map helps you navigate the control panel menus To print the Menu Map 1 On the control panel press the System button 2 Select Information and then press the OK button 3 Select Menu Map and then press the OK button to print Note Print the Menu Map to see other information pages available for printing Sample Pages Your system comes with a set of sample pages that demonstrate different printer functions To print sample pages 1 On the control panel press the System button 2 Select Information and then press the OK button 3 Select Sample Pages and then press the OK button 4 Select the desired sample page and then press the OK button to print Phaser 8510 8560MFP Multifunction Product 1 12 Control Panel Color Sampler Pages The color sampler pages are designed to help you select colors to use in your print jobs Each sampler page lists either the percentages of cyan magenta yellow and black that are used or the amounts from 0 to 255 of red green and blue th
54. the network Note Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification of this product connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification South African Statement This modem must be used in conjunction with an approved surge protection device Phaser 8510 8560MFP Multifunction Product C 4 New Zealand Telecom Warning Notice 1 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services The equipment may not be capable of correct operation at the higher data speeds designated 33 6 kbps and 56 kbps connections are likely to be restricted to lower bit rates when connected to some PSTN implementations Telecom will accept no responsibility should difficulties arise in such circumstances Immediately disconnect this equipment should it become p
55. the scanned images in the thumbnail view a Select the images and then enter a file name in the Base File Name field b Enter the folder path where you want to save the file in the Save To field or click the Browse button to locate the folder Click the Save button to save the settings for a new or revised profile Note When you enter a new file name for images in the Base File Name field and the profile is saved the new file name displays the name you entered and the unique date and time each image was scanned See also Creating Unique Image File Names on page 5 25 Phaser 8510 8560MFP Multifunction Product 5 29 Managing Folder and Email Profiles Deleting Folder Profiles To delete a folder profile 1 ms mM Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock Select the Copy to Folder tab Select the profile you want to delete in the Folder Profiles drop down list Click the Delete button When prompted confirm that you want to delete the profile Phaser 8510 8560MFP Multifunction Product 5 30 Managing Files and Scanning Policies Managing Files and Scanning Policies This section includes
56. then click Defaults In the Fax Receive Setup section select an option in the Junk Fax Prevention field m Off This option turns off the junk fax prevention option if it is on Selecting Off enables printing faxes from phone numbers in the individual speed dial directory m On This option turns on the junk fax prevention option if it is off Selecting On prevents printing faxes from phone numbers in the individual speed dial directory When you are finished making your selection click the Save Changes button Phaser 8510 8560MFP Multifunction Product 6 21 Managing Fax Functions Printing Fax Reports Several fax reports are available to provide information about faxing activities directories and pending jobs The Activity Report provides information about completed fax jobs The Dial Directory Report and the Group Directory Report display information about fax numbers individual or group recipients The Pending Jobs Report provides a list of faxes waiting to be sent Using the Control Panel To print a fax report 1 On the control panel press the Fax button 2 Select Fax Reports and then press the OK button 3 Select one of the following reports and then press the OK button to print the report Activity Report m Dial Directory Report m Group Directory Report m Pending Jobs Report See also Printing the Protocol Monitoring Report on page 6 25 Using CentreWare IS To print a fax report 1 Launch your web
57. white copies 4 4 selecting output quality modes 4 6 setting default copy tray 4 3 setting original size 4 8 setting print job interrupt option 4 20 shifting the image 4 15 specifying document type 4 7 suppress background variations 4 10 using color copy password 4 20 using separation pages for copies 4 17 Copy to Folder tab 5 12 selecting settings 5 13 copying illegal B 1 posters 4 14 regulations B 1 COVers creating for copies 4 16 creating group entries 6 5 group speed dial entry 6 8 individual entries 6 5 individual speed dial entry 6 6 scanning template 5 23 send list 6 12 send list of fax recipients 6 12 custom size paper 3 52 printing from Tray 1 3 52 single sided printing 3 52 supported for Tray 1 3 7 3 52 supported for Tray 2 3 or 4 3 8 3 52 custom size printing 2 sided printing 3 52 Index D database local Domain Name Service DNS name space 2 7 default router gateway address 2 6 delay sending a fax 6 16 destination setting for faxes 6 14 DHCP enable for Dynamic Domain Name Service DDNS 2 7 enabled by default on Phaser systems 2 6 enabling on the system 2 6 manually setting the system s IP address 2 9 setting the system s IP address dynamically 2 6 dial directory report 6 22 dialing fax numbers inserting characters 1 11 6 2 inserting letters or numbers 1 11 6 2 inserting pauses 1 11 6 2 6 23 directory group 6 8 individual 6 6 document feeder 4 2
58. with the best text resolution and smoothest images This mode takes longer to process and print than the other modes Hi Res Photo Best mode for business presentations Produces superior text Enhanced factory default setting resolution and very smooth images This mode takes longer to process and print than Standard or Fast Standard General purpose mode for copies Produces crisp bright copies at high speed Recommended for vibrant prints Fast Fastest mode useful for many images and previewing your work Rapidly produces review documents useful for rush jobs Not recommended for documents containing small text fine detail or large areas of solid fill Lighten Reduce Darken Enlarge Color Document Output 2 Sided Mode Type Quality j El 400 eo x iz s A2282 zi o Os ES Toen 0 opel O uto P i Q E 1 OEE 3 Q 8560 048 Phaser 8510 8560MFP Multifunction Product 4 6 Adjusting Copying Options Selecting the Document Type The scanner optimizes the appearance of the output based on the contents of the original Press the Document Type button on the control panel to select one of the following options Photo For photograph prints Graphics For constant colored areas Mixed For both text and photographs such as magazines or newspapers
59. you want to make multiple copies of a small image To have the image repeated on a sheet 1 On the control panel press the Copy button 2 Select Repeat Image and then press the OK button 3 Torepeat the image in several rows a Select Rows and then press the OK button b Select a number from 1 to 10 and then press the OK button 4 To repeat the image in several columns a Select Columns and then press the OK button b Select a number from 1 to 10 and then press the OK button Note The factory default is Off 1 row and 1 column Centering the Image You can automatically center the copy image on the page or within each area of a page that has multiple copy images N Up To center the image 1 On the control panel press the Copy button 2 Select Auto Center and then press the OK button 3 Select On to automatically center the image or Off and then press the OK button Note The factory default is Off Phaser 8510 8560MFP Multifunction Product 4 14 Adjusting Copying Options Shifting the Image In some cases you may want to change the placement of the image on the copy page To change image placement 1 On the control panel press the Copy button 2 Inthe menu select Margin Shift and then press the OK button 3 To increase the margin on the long edge of the copy a Select Long Edge and then press the OK button b Select a number from 0 through 2 0 inches in 0 1 inch increments or from
60. 0 Printing on Specialty Media 3 Insert transparencies into the tray 8560 028 Note Do not load transparencies above the transparency fill line inside the tray 4 On the control panel press the OK button if the correct paper size and Transparency are displayed as the current setup or select the transparency size and type a Select Change setup and then press the OK button b Select the appropriate transparency size and then press the OK button C Select Transparency and then press the OK button 5 In the printer driver select either Transparency as the paper type or Tray 1 as the paper source Phaser 8510 8560MFP Multifunction Product 3 31 Printing on Specialty Media Printing Transparencies from Tray 2 3 or 4 To print transparencies 1 Remove the tray from the system 8560 020 2 Insert transparencies into the tray 8560 029 Note Do not load transparencies above the transparency fill line inside the tray Phaser 8510 8560MFP Multifunction Product 3 32 Printing on Specialty Media 3 Adjust the paper guides to fit the transparencies if necessary m Length guide Press the sides and then slide the guide until the arrow on the guide points to the appropriate paper size imprinted on the bottom of the tray When properly positioned the guide clicks into place 8560 030 m Width guides Slide the width guides until the arrows on the guides point to the a
61. 0 through 50 mm in 1 mm increments and then press the OK button 4 To increase the margin on the short edge of the copy a Select Short Edge and then press the OK button b Select a number from 0 through 2 0 inches in 0 1 inch increments or from 0 through 50 mm in 1 mm increments and then press the OK button When you select margin shift options a page icon with arrows indicating the direction that the image shifts appears on the right side of the control panel display Note The factory default is Off long edge margin of 0 and short edge margin of 0 Phaser 8510 8560MFP Multifunction Product 4 15 Adjusting Copying Options Output Adjustments You can change the following output adjustment settings m Collating Copies on page 4 16 m Making Copy Documents with Covers on page 4 16 m Using Blank Separation Pages on page 4 17 Collating Copies When you make several copies of a multi page document you can collate the output For example if you are making three single sided copies of a six page document the copies are printed in this order when you select collated 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 If you select uncollated the copies are printed in this order 1 1 1 2 2 2 3 3 3 4 4 4 5 5 5 6 6 6 To select a collating option 1 On the control panel press the Copy button 2 Select Collate and then press the OK button 3 Select On Off or Auto and then press the OK button N
62. 1 to 1 Scans only one side of the originals and produces 1 sided copies 1 to 2 Scans only one side of the originals and produces 2 sided copies 2 to 2 Scans both sides of the originals and produces 2 sided copies 2 to 1 Scans both sides of the originals and produces 1 sided copies Note The factory default is 1 to 1 Color Document Output 2Sided Lighten Reduce Mode Type Quality Darken Enlarge pn 400 pm is o A 3 E ow og ae wo C Auto A B or engt o CO C org P 20005 8560 047 Copies do not begin printing until the system has scanned all the originals for the first page When making two sided copies 1 to 2 or 2 to 2 printing does not begin until enough pages have been scanned for two sides Note The 1 to 2 and 2 to 2 options are not available on systems without the document feeder Phaser 8510 8560MFP Multifunction Product 4 5 Adjusting Copying Options Selecting the Quality of the Copies Press the Output Quality button on the control panel to select one of the following output quality modes Note The Standard and Hi Res Photo modes are not available on the Phaser 8510MFP products Output Quality Mode Type of Copy Job Highest quality mode for copies Provides the best detail and smoothness for photographic images Produces highest quality copies
63. 47 Printing on Specialty Media 2 Open the tray extension 8560 012 3 8560 009 4 Onthe control panel press the OK button if the correct paper size and Special are displayed a the current setup or select the glossy paper size and type a Select Change setup and then press the OK button b Select the appropriate paper size and then press the OK button C Select Special and then press the OK button 5 In the printer driver select either Special as the paper type or Tray 1 as the paper source Phaser 8510 8560MFP Multifunction Product 3 48 Printing on Specialty Media Printing Glossy Paper from Tray 2 3 or 4 To print glossy paper 1 Remove the tray from the system 8560 020 2 Insert glossy paper into the tray 8560 042 Phaser 8510 8560MFP Multifunction Product 3 49 Printing on Specialty Media 3 Adjust the paper guides to fit the glossy paper if necessary m Length guide Press the sides and then slide the guide until the arrow on the guide points to the appropriate paper size imprinted on the bottom of the tray When properly positioned the guide clicks into place 8560 121 m Width guides Slide the width guides until the arrows on the guides point to the appropriate paper size labeled on the bottom of the tray When properly positioned the guides click into place 8560 122 Note When the paper guides are adjusted correctly t
64. 5 0 in Custom Sizes Statement 55x85 in Width 76 216 mm 3 0 8 5 in Height 127 356 mm 5 0 14 0 in Executive 7 25 x 10 5 in Margins Letter 8 5 x 11 0 in 5 mm on all sides US Folio 8 5 x 13 0 in Legal 8 5 x 14 0 in A4 210 x 297 mm A5 148 x 210 mm A6 105 x 148 mm B5 JIS 182 x 257 mm ISO B5 176 x 250 mm 10 Commercial 4 12 x 9 5 in Margins RY Monarch 5 87 x 7 5 in 5mmon the sides 15 mm on f ME the top and bottom A7 5 25 x 7 25 in Monarch Baronial 5 2 4 375 x 5 75 in 10 Commercial A7 3 6 3 4 3 625 x 6 5 in Baronial 5 6x9 6 0 x 9 0 in 6 5 mm on the side 20 mm on DL 110x 22 Piece the top and bottom C5 162 x 229 mm 6x9 DL C5 Phaser 8510 8560MFP Multifunction Product 3 7 Supported Paper and Media Paper Sizes and Weights for Tray 2 3 or 4 8560 129 60 120 g m 16 32 Ib Bond 22 45 Ib Cover Statement 5 5x8 5in Margins Executive 7 25 x 10 5 in 5 mm on all sides Letter 8 5 x 11 0 in US Folio 8 5 x 13 0 in Legal 8 5 x 14 0 in A4 210 x 297 mm A5 148 x 210 mm B5 JIS 182 x 257 mm ISO B5 176 x 250 mm 10 Commercial 4 12 x 9 5 in Margins na 5 mm on the sides 15 mm on the top C5 side fl 162 x 22 side tap aniy 92x 229mm and bottom DL 110 x 220 mm 10 Commercial m 5mm onthe side 20 mm on the top and bottom C5 DL Phaser 8510 8560MFP Multifunction Product 3 8 Loading Paper Loading Paper This section includes m Loading P
65. 6 Phaser 8510 8560MFP Multifunction Product 5 18 Scanning Options Setting 1 Sided or 2 Sided Originals Note If your system does not have a document feeder you can manually perform 2 sided scanning from the document glass When you use the document feeder to scan 2 sided originals select a 2 sided option to scan both sides of the paper to produce a multi page scanned image file Press the 2 Sided button on the control panel to change the selection to 1 to 1 Scans just one side of the originals Factory default value Es m 2to 1 Scans both sides of the originals Color Document Output 2Sided Lighten Reduce Quality Darken Enlarge Mode Type m bx oW 400 ne i E2722 S E Py ef qa m CO uto B eJ t 0 OO 5 C EET 8560 047 Note Automatic 2 sided scanning is not available on the Phaser 8510MFP N system Phaser 8510 8560MFP Multifunction Product 5 19 Scanning Options Setting the Document Type You can optimize the appearance of the scanned output according to the type of information contained in the original Press the Document Type button on the control panel to change the selection to Photo Optimizes for photograph prints Graphics Optimizes for constant colored areas Mixed Optimizes for magazines and newspapers Text Optimizes for black an
66. 60MFP Multifunction Product 3 19 Selecting Printing Options Selecting Printing Options This section includes m Selecting Printing Preferences Windows on page 3 20 m Selecting Options for an Individual Job Windows on page 3 21 m Selecting Options for an Individual Job Macintosh on page 3 23 See also Advanced Features Guide at www xerox com office 8510 8560support Selecting Printing Preferences Windows Printer preferences control all of your print jobs unless you override them specifically for a job For example if you want to use automatic 2 sided printing for most jobs set this option in printer settings To select printer preferences 1 Select one of the following options m Windows 98 SE Windows 2000 Windows Server 2003 Click Start select Settings and then click Printers m Windows XP Click Start and then select Printers and Faxes 2 Inthe Printers folder right click the icon for your printer P From the pop up menu select Printing Preferences or Properties 4 Make selections on the driver tabs and then click the OK button to save your selections Note For more information about Windows printer driver options click the Help button on the printer driver tab to view the online help Phaser 8510 8560MFP Multifunction Product 3 20 Selecting Printing Options Selecting Options for an Individual Job Windows If you want to use special printing options for a particular job change th
67. 8510 8560MFP Multifunction Product 3 43 Printing on Specialty Media Printing Labels from Tray 2 3 or 4 To print labels 1 Remove the tray from the system 8560 020 2 Insert a maximum of 400 sheets of labels into the tray with the side to be printed faceup and the top of the page toward the front of the tray 8560 038 Phaser 8510 8560MFP Multifunction Product 3 44 Printing on Specialty Media 3 Adjust the paper guides to fit the labels if necessary m Length guide Press the sides and then slide the guide until the arrow on the guide points to the appropriate paper size imprinted on the bottom of the tray When properly positioned the guide clicks into place 8560 039 m Width guides Slide the width guides until the arrows on the guides point to the appropriate paper size labeled on the bottom of the tray When properly positioned the guides click into place 8560 040 Note When the paper guides are adjusted correctly there may be a small space between the labels and the guides Phaser 8510 8560MFP Multifunction Product 3 45 Printing on Specialty Media 4 Insert the tray into the tray slot and then push it completely into the system 8560 041 5 Onthe control panel press the System button a Select Paper Tray Setup and then press the OK button b Select Tray 2 Paper Tray 3 Paper or Tray 4 Paper and then press the OK button C Select Use current setup
68. 9 Novell Directory Services IPX and Novell Distributed Print Services are trademarks of Novell Incorporated in the United States and or other countries Sun M Sun Microsystems and Solaris are trademarks of Sun Microsystems Incorporated in the United States and or other countries SWOP is a trademark of SWOP Inc UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited PANTONE Colors generated may not match PANTONE identified standards Consult current PANTONE Publications for accurate color PANTONE and other Pantone Inc trademarks are the property of Pantone Inc O Pantone Inc 2000 Contents 1 System Features Parts of the System 0 hh hh 1 2 PRONE Alo MT 1 2 Side VEW PE 1 3 ee VAC EE 1 3 Open VieW ss aei eee ela ta tees dee doa aa ac aa epic A dac quta G 1 4 System Configurations 0 0 ccc cece hh 1 5 Standard Beat res vac gem Etat awl date aw wd ata Sal beam RCA AR URL HC Rs 1 5 Available Configurations 0 0 0 eect ene nee nee 1 6 OPUONS 10x e444 deg he oe wa qe eec eh ee aot taeda deat hae ee 1 7 Parades aaa ERO eR e etiem DING eho 2a Oca E ee has 1 7 nisl MOM EDT 1 7 Printer and Scan Drivers secs ue es dea or o oe n o or d a Rie 1 7 Control Panels 2122s lae Mel RE le KR RRC EROR GR RR AC RR E EAS 1 8 Control Panel Features ssaa 0 0 0 ehh 1 8 Control Panel Layout os ssc esses teen veut a age ae RARE RS a e 1 8
69. Clearing Paper Jams 3 Remove jammed paper inside the system tray slot Verify that any torn pieces of paper are removed 8560 100 4 Push the tray completely into the system 8560 098 Phaser 8510 8560MFP Multifunction Product 9 19 Clearing Paper Jams 5 If you did not find paper in the previous steps follow these steps a Pullall the trays completely out of the system 8560 088 8560 083 Phaser 8510 8560MFP Multifunction Product 9 20 Clearing Paper Jams Cc Remove any jammed paper Verify that any torn pieces of paper are removed 8560 084 d Verify that the paper is loaded correctly in the tray Adjust the length and width tray guides for the paper loaded in the tray m Length guide Press the sides then slide the guide until the arrow on the guide points to the appropriate paper size imprinted on the bottom of the tray When properly positioned the guide clicks into place 8560 099 m Width guides Slide the width guides until the arrows on the guides point to the appropriate paper size labeled on the bottom of the tray When properly positioned the guides click into place Phaser 8510 8560MFP Multifunction Product 9 21 Clearing Paper Jams e Close the front cover zx LY 8560 085 f 8560 098 6 Verify that you are printing custom paper sizes from Tray 1
70. Faxing Macintosh Applications To send a fax from a Macintosh OS X version 10 3 and higher application 1 2 3 4 Access the application s Print dialog box Select your Phaser 8510 8560MFP product in the Printer drop down list Select Fax from the Job Type drop down list and then click the Lan Fax Setup button Click the Fax Recipients button and then select one of the following options m Add Fax Recipients Select this option to access the Add Fax Recipient screen Add information in the Name and Fax Number fields Adding information in the remaining fields is optional Click the OK button m Add From Address Book Select this option to access the Add From Address Book screen Select items from the list displayed and then click the Add button To make additional changes m Click the Fax Options button to make selections for the fax send speed fax resolution send time fax dialing options and cover sheet options and then click the OK button m Click the Preferences button to select prompt options and then click the OK button Click the Print button Phaser 8510 8560MFP Multifunction Product 6 4 Adding Individual and Group Speed Dial Entries Adding Individual and Group Speed Dial Entries This section includes Adding an Individual on page 6 6 Adding a Group on page 6 8 Editing or Deleting an Individual Speed Dial Entry on page 6 10 Editing or Deleting a Group Speed Dial Entry on page 6 11 You can crea
71. Folder and then press the OK button When prompted to remove all scan files from this folder select Yes and then press the OK button Using CentreWare IS To remove one or more scan files from the Public Folder or a private folder 1 2 3 4 Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Click the Scans button to view the Scans tab To delete scanned images from the Public Folder Select Administrative on the left sidebar Click Folder Cleanup If prompted enter a four digit password and then press the OK button Select options from the items displayed Click Save Changes when you are finished ooogceo To delete scanned images from a private folder a Select Private Folders on the left sidebar b Click the name of the private folder in the list displayed C If prompted enter a four digit password and then press the OK button m If you want to delete all image files in a folder click the Delete All button m Ifyou want to delete a specific file click the Delete button to the right of the file Note For more information click the Help button to view online help Phaser 8510 8560MFP Multifunction Product 5 32 Managing Files and Scanning Policies Deleting Image Files from the Xerox Scan Utility Scanned images displayed in the Xerox Scan Utility are stored on your computer s hard drive To delete scanned images that are no longer needed
72. PCL Print Quality Modes m 600 x 300 dpi 16 ppm m 600 x 600 dpi 8 ppm m First page out speed pages per minute 8 seconds for color prints 15 seconds for color copies Copy print scan fax capabilities Fonts PostScript and PCL Trays Tray 1 and Tray 2 Connection USB Ethernet 10 100 Base Tx See also Copying on page 4 1 Scanning on page 5 1 Faxing on page 6 1 Phaser 8510 5560M FP Multifunction Product 1 5 System Configurations Available Configurations Standard System Configurations 8510MFP N 8510MFP D 8560MFP D 8560MFP T 8560MFP X Memory 512 MB 512 MB 512 MB 512 MB 1GB 2x512 Hard Drive No No Yes Yes Yes Flash Memory Yes Yes No No No Automatic 2 Sided No Yes Yes Yes Yes Printing Duplex Automatic No Yes Yes Yes Yes Document Feeder 525 Sheet Feeder Optional Optional Optional Yes Yes Tray 3 525 Sheet Feeder Optional Optional Optional Optional Yes Tray 4 System cart Optional Optional Optional Yes Yes Copy Yes Yes Yes Yes Yes Scan to PC or Yes Yes Yes Yes Yes Macintosh computer Scan to Email Yes Yes Yes Yes Yes Scan to System Hard No No Yes Yes Yes Drive Fax Yes Yes Yes Yes Yes This option can be purchased separately for this configuration Phaser 8510 5560MFP Multifunction Product 1 6 System Configurations Options You can order additional trays and memory if these items are not standard on your system
73. Phaser 8510 8560MFP XEROX ceee multifunction product User Guide Guide d utilisation Guida dell utente Benutzerhandbuch Gu a del usuario Guia do Usu rio Gebruikershandleiding Anvandarhandbok Betjeningsvejledning PyKOBOACTBO NONb30BaTenA Eyyeipi io Yonotn www xerox com support Copyright 2006 Xerox Corporation All Rights Reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc XEROX CentreWare FinePoint Made For Each Other Phaser PhaserSMART PrintingScout TekColor and Walk Up9 are trademarks of Xerox Corporation in the United States and or other countries Acrobat Adobe Reader Adobe Type Manager ATM Illustrator PageMaker Photoshop PostScript Adobe Brilliant Screens Adobe Garamond Adobe Ji enson Birch Carta IntelliSelect Mythos Quake and Tekton are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk
74. Up a Send List of Fax Recipients You can select one or more recipients when sending a fax The Send List fax feature enables you to create a list of recipients that includes fax numbers individuals and groups Creating a List of Recipients for Sending a Fax To create a send list of fax numbers individuals and or groups 1 On the control panel press the Send List button 2 Select one of the following options and then press the OK button a Add Fax Number m Select Add Fax Number m Using the alphanumeric keypad enter a fax number m Press the OK button b Add Individual This option appears only if you have saved an entry in the individual directory m Select Add Individual m Select an individual from the list displayed m Press the OK button c Add Group This option appears only if you have saved an entry in the group directory m Select Add Group m Select a group from the list displayed m Press the OK button 3 Repeat Step 2 to enter additional fax numbers individuals or groups to the send list 4 Select Done and then press the OK button when you are finished adding entries 5 If desired select other control panel options and then press the Start button See also Setting the Fax Destination on page 6 14 Phaser 8510 8560MFP Multifunction Product 6 12 Faxing Multiple Recipients Using Send List Viewing or Editing the Send List Before sending a fax you may want to verify or edit the list of recipients y
75. When you finish scanning press the Clear All button This prevents the next person who uses the system from scanning files to or deleting files from that location 10 Return to your computer and retrieve the images using the Xerox Scan Utility See also Managing Scan Templates on page 5 22 Adding a Password for Scanning to Your Computer on page 5 33 Using the Xerox Scan Utility to Retrieve Images on page 5 10 Scanning Options on page 5 17 Phaser 8510 8560MFP Multifunction Product 5 6 Basic Scanning Using Walk Up Scanning With the Xerox Scan Utility you can scan documents to your computer from any Xerox multifunction system that has Walk Up scanning capability You do not need to install the specific scan drivers for each system To perform Walk Up scanning on the Phaser 8510 8560MFP product 1 Access the Xerox Scan Utility on your computer Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility Macintosh Click the Xerox Scan Utility icon in the dock 2 Select the Walk Up Scanning tab 3 Click the Start Walk Up Scanning button 4 Follow the instructions in the Walk Up Scanning dialog box to scan the document at the system a Place the document facedown on the system s document glass or faceup in the document feed
76. XX09431 or jsmith If you do not have a company assigned user name your user name is the name you or someone else has given your computer To locate your computer s name m Windows Click Start click Settings click Control Panel and then click System Select the Computer Name tab on the System Properties screen The computer s name is displayed in the Full computer name field m Macintosh Open System Preferences from the dock and then click Sharing in the Internet and Network area of the screen The computer s name is displayed in the Computer Name field Scanning Originals to Your User Name To scan originals to your user name at the control panel 1 Press the Scan button select Scan To and then press the OK button User names are listed alphabetically If there are more than 10 entries the names are placed in alphabetic subgroups 2 Select the alphabetic subgroup for your user name and then press the OK button 3 Select your user name and then press the OK button 4 Ifprompted enter your four digit password and then press the OK button 5 Select a template to use for this scan job and then press the OK button If you have not set up a template select Default The image is scanned using the current control panel settings 6 Change the scan options on the control panel if desired 7 Press the Start button The image is scanned to your computer 8 When you finish scanning press the Clear All button This prev
77. You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details Phaser 8510 8560MFP Multifunction Product C 1 The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operatio
78. a small space between the envelopes and the guides Phaser 8510 8560MFP Multifunction Product 3 39 4 5 6 Printing on Specialty Media Insert the tray into the tray slot and then push it completely into the system 8560 119 On the control panel press the System button a Select Paper Tray Setup and then press the OK button b Select Tray 2 Paper Tray 3 Paper or Tray 4 Paper and then press the OK button C Select Use current setup if Envelope is displayed as the current paper type or change the paper type m Select Tray 2 Paper Type Tray 3 Paper Type or Tray 4 Paper Type and then press the OK button m Select Envelope from the list displayed and then press the OK button In the printer driver select either Envelope as the paper type or the appropriate tray as the paper source Phaser 8510 8560MFP Multifunction Product 3 40 Printing on Specialty Media Printing Labels Labels can be printed from any tray To order paper transparencies or other specialty media contact your local reseller or go to www xerox com office supplies See also Paper Sizes and Weights for Tray 1 on page 3 7 Paper Sizes and Weights for Tray 2 3 or 4 on page 3 8 Guidelines m Do not use vinyl labels Print only on one side of the sheet of labels Do not use any sheet where labels are missing it may damage the system Store unused labels flat in their original packaging Leave the sheets of label
79. ading bin Do not force the ink stick into the ink loading bin Each ink stick is uniquely shaped to fit into the correct ink loading bin 8560 107 5 Close the ink cover 6 Close the control panel Warming Up is displayed on the control panel until the system is ready for printing Note To minimize ink waste and optimize performance leave the system on at all times To order ink contact your local reseller or go to www xerox com office 8510 8560supplies Caution Use of ink other than Genuine Xerox Phaser 8510 8560MFP Solid Ink may affect print quality and system reliability It is the only ink designed and manufactured under strict quality controls by Xerox for specific use with this system Phaser 8510 8560MFP Multifunction Product 8 4 Maintenance and Cleaning Emptying the Waste Tray Empty the waste tray when the control panel displays a message stating that the waste tray is full Warning The system s interior may be hot Do not touch the hot surfaces To empty the waste tray 1 Open the side door 8560 055 Phaser 8510 8560MFP Multifunction Product 8 5 Maintenance and Cleaning 2 Pull the waste tray labeled B completely out of the system Warning The waste tray may be hot handle it carefully 8560 056 Note The waste tray may be locked if the system is in a warm up cycle or if the ink is cooling following the Eliminate Light Stripes troubleshooting rout
80. adjust the level of yellow a Select Yellow Color Balance and then press the OK button b Select a whole number from Darkest 3 to Lightest 3 and then press the OK button 6 To adjust the level of black a Select Black Color Balance and then press the OK button b Select a whole number from Darkest 3 to Lightest 3 and then press the OK button Note The factory default is Off 0 adjustment for each color Phaser 8510 8560MFP Multifunction Product 4 11 Adjusting Copying Options Erasing the Edges of Copy Documents You can clean the edges of your copies eliminating unwanted material from printing by specifying the amount to erase on the right left top and or bottom edge To erase edges on copies 1 On the control panel press the Copy button 2 Select Edge Erase and then press the OK button 3 To erase the left edge a Select Left and then press the OK button b Select a number from 0 0 through 1 0 inches in 0 1 inch increments or from 0 through 25 mm in 1 mm increments and then press the OK button 4 To erase the right edge a Select Right and then press the OK button b Select a number from 0 0 through 1 0 inches in 0 1 inch increments or from 0 through 25 mm in 1 mm increments and then press the OK button 5 To erase the top edge a Select Top and then press the OK button b Select a number from 0 0 through 1 0 inches in 0 1 inch increments or from 0 through 25 m
81. age 5 22 Managing Folder and Email Profiles on page 5 26 Phaser 8510 8560MFP Multifunction Product 5 13 Retrieving Scanned Images Importing Images into an Application You can import images scanned to your computer from a Phaser 8560MFP product or a Phaser 8510MFP product into Windows or Macintosh applications on your computer Importing Scanned Images into a Windows Application TWAIN To import images into an application for Windows 2000 Windows XP and Windows Server 2003 1 Open the file in which you want to place the image 2 Select the application s menu item to acquire the image For example if you are using Word to place an image in a document a Select Insert b Select Picture c Select From Scanner or Camera d Select the scanner and then click the Custom Insert button The window displays thumbnails of the images in the folder The date and time that the image was scanned appears below each thumbnail m If you move your mouse over the thumbnail a pop up message displays information including the resolution and size of the image file m If you recently scanned an image and do not see it displayed click the Refresh button 3 Select the image you want to import Some applications allow you to import multiple images m To select more than one image hold down the Ctrl key on your keyboard as you select each image m To import all of the images in the folder select the Edit menu and then select Select Al
82. age caused by using unsupported paper transparencies and other specialty media is not covered by the Xerox warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Guidelines m Remove all paper before loading transparencies in the tray m Handle transparencies by the edges using both hands Fingerprints or creases can cause poor print quality m Do not load more than 50 transparencies in Tray 1 Do not load more than 400 transparencies in Tray 2 3 or 4 Overloading the tray can cause the system to jam m Do not use transparencies with stripes on the side m After loading transparencies change the paper type at the control panel Press the System button Select Paper Tray Setup and then press the OK button Select the appropriate tray and then press the OK button Select Change setup and then press the OK button Select paper size and type for Tray 1 select paper type for Tray 2 3 or 4 Press the OK button mpaoop Phaser 8510 8560MFP Multifunction Product 3 29 Printing on Specialty Media Printing Transparencies from Tray 1 To print transparencies 1 Pull down and out on the handle to open Tray 1 8560 011 2 Open the tray extension 8560 012 Phaser 8510 8560MFP Multifunction Product 3 3
83. ail Profiles Creating or Editing Email Profiles To create or revise an email profile 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock 2 Select the Scan to Email tab 3 Select one of the following options m To create a new profile Enter the name for the new profile in the Email Profiles field m To edit an existing profile Select a profile from the list displayed in the Email Profiles drop down list 4 Tocreate a unique name for one or more of the scanned images in the thumbnail view a Select the images and then enter a file name in the Base Attachment Name field b Enter the appropriate information in the To CC Subject and Message fields 5 Click the Save button to save the settings for the new or revised profile Note When you enter a new file name for images in the Base Attachment Name field and the profile is saved the new file name displays the name you entered and the unique date and time each image was scanned See also Creating Unique Image File Names on page 5 25 Phaser 8510 8560MFP Multifunction Product 5 27 Managing Folder and Email Profiles Deleting Email Profiles To delete a
84. ailable on Phaser 8510MFP products Phaser 8510 8560MFP Multifunction Product 5 17 Scanning Options Automatically Suppressing Background Variations When you are using originals printed on thin paper text or images printed on one side of the paper can sometimes be seen on the other side of the paper To prevent this from happening in your scanned document and to improve the quality for two sided scanned pages use the Auto Suppression setting on the control panel This setting minimizes the sensitivity of the scanner to variations in the light background colors To turn on off automatic suppression 1 On the control panel press the Scan button 2 Select Auto Suppression and then press the OK button 3 Select either On or Off and then press the OK button Note The factory default is Off Setting the Color Mode You can scan an image in color or in black and white Selecting black and white significantly reduces the file size of the scanned images An image scanned in color will have a larger file size than the same image scanned in black and white Press the Color Mode button on the control panel to change the selection Color Document Output 2Sided Lighten Reduce Mode Type uality Darken Enlarge T 400 ea RA LE N S n og Elea 2 C2 uto Ed E s f X 8560 04
85. ams Clearing Paper Jams b Open the exit cover 8560 077 C Pull the jammed paper slowly out of the system Confirm that all paper fragments are removed 8560 078 Phaser 8510 8560MFP Multifunction Product 9 13 Clearing Paper Jams d Liftthe paper guides e Remove jammed paper 8560 080 Phaser 8510 8560MFP Multifunction Product 9 14 Clearing Paper Jams f Close the exit cover 8560 081 8560 095 Phaser 8510 8560MFP Multifunction Product 9 15 Clearing Paper Jams 5 If you did not find jammed paper in the previous steps follow these steps a Pullall the trays completely out of the system and removed jammed paper 8560 088 b Pull the jammed paper slowly out of the system Confirm that all paper fragments are removed 8560 100 Phaser 8510 8560MFP Multifunction Product 9 16 Clearing Paper Jams C Replace all trays and push each one completely into the system 8560 098 Note Use only the approved paper type weight and size for this tray Print custom size paper from Tray 1 only Phaser 8510 8560MFP Multifunction Product 9 17 Clearing Paper Jams Jam at Tray 2 3 or 4 To clear a jam from the tray specified on the control panel 1 Pull the tray specified on the control panel completely out of the system 8560 088 8560 087 Phaser 8510 8560MFP Multifunction Product 9 18
86. ams Phaser 8510 8560MFP Multifunction Product 9 7 Clearing Paper Jams Jam at Exit Path To clear a jam at the exit path 1 Liftthe control panel 2 Pull the jammed paper slowly out of the system Confirm that all paper fragments are removed 8560 086 Phaser 8510 8560MFP Multifunction Product 9 8 Clearing Paper Jams 3 Remove paper from the output tray o c A o B ie o o ks o an qu oO Phaser 8510 8560MFP Multifunction Product 9 9 Clearing Paper Jams 5 Adjust the output tray for short or long paper 8560 016 8560 017 For media shorter than 190 mm 7 5 in flip up the For media longer than 297 mm 11 7 in paper stop extend the output tray Phaser 8510 8560MFP Multifunction Product 9 10 Clearing Paper Jams Jam at Front Cover To clear a jam at the front cover 1 Pull up the latch on the front of the system to open the front cover 8560 083 2 Pull the jammed paper slowly out of the system Confirm that all paper fragments are removed 8560 084 Phaser 8510 8560MFP Multifunction Product 9 11 3 Close the front cover A AM 8560 085 4 If you did not find paper in Step 2 follow these steps a Liftthe control panel 8560 075 Phaser 8510 8560MFP Multifunction Product 9 12 Clearing Paper J
87. and support center www xerox com office contacts System registration www xerox com office register Material Safety Data Sheets identify materials and provide information on safely handling and storing hazardous materials www xerox com msds U S and Canada www xerox com environment_europe European Union Information about recycling supplies WWW Xerox com gwa Phaser 8510 5560MFP Multifunction Product 9 29 User Safety Your system and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your system Electrical Safety m Use the power cord supplied with your system m Plug the power cord directly into a properly grounded electrical outlet Make sure each end of the cord is securely connected If you do not know if an outlet is grounded ask an electrician to check the outlet m Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal m Do not use an extension cord or power strip m Verify that the system is plugged into an outlet that is capable of providing the correct voltage and power Review the system s electrical specification with an electrician if necessary Warning Avoid the potential of electrical shock by ensuring that the system is properly grounded Electrical products may
88. and then press the OK button Select one of the following options and then press the OK button m FaxNumber Enables you to enter a fax number or individual or group speed dial directory number using the alphanumeric keypad m Individual Enter the number assigned to the individual in the individual directory and then press the Start button m Group Press the button enter the number assigned to the group in the group directory and then press the Start button m Speed Dial Enables you to select an individual or group entry m SendList Enables you to send the fax to a list of selected recipients Note Press any key on the alphanumeric keypad to view the Fax Number item See also Sending a Fax from the System on page 6 2 Adding an Individual on page 6 6 Adding a Group on page 6 8 Faxing Multiple Recipients Using Send List on page 6 12 Phaser 8510 8560MFP Multifunction Product 6 14 Selecting Fax Options Setting the Fax Resolution To set the fax resolution 1 On the control panel press the Fax button 2 Select Resolution and then press the OK button 3 Select an option from the list displayed and then press the OK button Note The factory default is Fine Selecting the Original Size To select the size of the original for the fax 1 On the control panel press the Fax button 2 Select Original Size and then press the OK button 3 Select one of the following options and then press the OK button
89. and weights 3 8 trays additional 1 7 options 1 7 setting the copy default tray 4 4 troubleshooting fax problems 6 25 paper jams 9 2 PhaserSMART 1 14 predominate light stripes 7 10 print quality 7 6 random light stripes 7 8 smudges or smears 7 6 technical support 1 14 transparency images are too light or too dark 7 11 turning off the system A 5 TWAIN driver Macintosh importing scanned images into applications 5 16 Windows importing scanned images into applications 5 14 two sided printing 3 25 automatic 3 25 binding edge options 3 26 manual 3 27 selecting 3 26 Index U unacceptable paper and media 3 5 upgrade kit 1 7 usage guidelines paper 3 4 USB 2 3 user name identifying 5 4 5 6 scanning to 5 4 5 6 Walk Up scanning 5 7 user safety A 1 using host names with Domain Name Service DNS 2 7 V views of the system back 1 3 front 1 2 open 1 4 side 1 3 W Walk Up scanning 5 7 warning and error messages 9 27 waste tray emptying 8 5 removing 8 28 web links 9 29 information 1 14 website resources 9 29 WIA image manager 5 15 Windows importing scanned images into an application 5 14 install printer drivers for Windows 2000 or later 2 11 install printer drivers for Windows 98 SE or later 2 11 manual feed 3 13 printing options 3 21 Phaser 8510 8560MFP Multifunction System Index 14 selecting printing options for an individual job 3 21 sending a fax from you
90. aper in Tray 1 on page 3 9 m Loading Paper in Tray 2 3 or 4 on page 3 14 Loading Paper in Tray 1 Use Tray 1 for a wide range of media including Plain paper letterhead colored paper and preprinted paper Card stock Labels Envelopes Transparencies Specialty media including business cards photo paper postcards pre punched paper duradocument paper and trifold brochures Pre printed paper paper already printed on one side m Custom size paper See also Paper Sizes and Weights for Tray 1 on page 3 7 Note If you change the paper in Tray 1 select the correct paper type and size on the control panel The media capacity for Tray 1 is m 100 sheets of plain paper 20 Ib Bond m 50 sheets of transparencies or card stock m 10 envelopes or sheets of labels Phaser 8510 8560MFP Multifunction Product 3 9 Loading Paper To load paper or other media in Tray 1 1 Pull up and out on the handle to open Tray 1 8560 011 2 Open the tray extension 8560 012 Phaser 8510 8560MFP Multifunction Product 3 10 Loading Paper 3 Insert paper or other media into the tray m Single sided printing Insert the side to be printed facedown with the top of the page entering the system first 8560 109 Note When using pre punched paper adjust the print margins to accommodate the holes Printing over the holes may cause ink to transfer onto subsequent pages A minimum
91. aserSMART com www xerox com office 8510 8560support Information about menu selection or error messages on control panel Information pages Control panel Help button Control panel menu Also available on the Support website Phaser 8510 5560MFP Multifunction Product 1 14 More Information Xerox Support Centre The Xerox Support Centre is a utility that is installed during printer driver installation It is available for systems with Windows 2000 and later or Mac OS X version 10 2 and higher The Xerox Support Centre icon appears on the desktop for Windows systems or is placed in the Mac OS X dock It provides a central location for accessing the following information User manuals and video tutorials Solutions to troubleshooting problems Printer and supplies status Supplies ordering and recycling Answers to frequently asked questions Default printer driver settings Windows only To start the Xerox Support Centre utility 1 Select one of the following options m Windows Double click the Xerox Support Centre icon XE RAX on your desktop uy m Macintosh Click the Xerox Support Centre icon in the dock 2 Select your printer from the Select Printer drop down list Xerox Support Centre See also Using the Xerox Support Centre tutorial at www xerox com office 8510 8560support Note If you have a USB connection some of the status information is not available You must have an Internet con
92. at are used Note Before you print the sampler pages select the appropriate default print quality mode and color correction for your print job on the control panel To print the color sampler pages 1 On the control panel press the System button 2 Select Information and then press the OK button 3 Select Sample Pages and then press the OK button 4 Select either CMYK Sampler Pages or RGB Sampler Pages and then press the OK button to print See also Advanced Features Guide at www xerox com office 8510 8560support Phaser 8510 8560MFP Multifunction Product 1 13 More Information This section includes m Resources on page 1 14 m Xerox Support Centre on page 1 15 More Information Obtain information regarding your system and its capabilities from the following sources Resources Information Source Installation Guide Quick Use Guide User Guide PDF Packaged with system Packaged with system Software and Documentation CD ROM Advanced Features Guide PDF Quick Start Tutorials Video Tutorials Recommended Media List Printer Management Tools Knowledge Base PhaserSMART Technical Support www xerox com office 8510 8560support www xerox com office 8510 8560support www xerox com office 8510 8560support Recommended Media List United States Recommended Media List Europe www xerox com office pmtools www xerox com office 8510 8560support www ph
93. aults Setup and then press the OK button Select Fax Defaults Setup and then press the OK button Select Fax Send Setup and then press the OK button Select Transmission Report and then press the OK button pomme eS Select one of the following options and then press the OK button m Always A transmission report is always printed m Never A transmission report is never printed m Error Only A transmission report is only printed when an error occurs with the fax transmission Note The factory default is Error Only To turn on off printing a transmission report for a specific fax job 1 On the control panel press the Fax button 2 Select Transmission Report and then press the OK button 3 Select one of the following options and then press the OK button m On Select this option to print a transmission report This option overrides the Never or Error Only options in Step 6 above m Off Select this option to prevent printing a transmission report unless there is an error and the default set in Step 6 above is Error Only Phaser 8510 8560MFP Multifunction Product 6 17 Managing Fax Functions Enabling or Disabling Secure Faxes Additional security may be set for receiving faxes When the Secure Fax option is enabled a password is required before faxes can be printed or removed To enable or disable a Secure Receive fax ma wu On the control panel press the System button Select Job Defaults Setup and then
94. ay Sending a Fax 0 ccc I 6 16 Managing Fax Functions suisse acids que eal eo weda ad eb d Red 6 17 Printing a Transmission Report seleeeeeeee eens 6 17 Enabling or Disabling Secure Faxes lllseeeeeeeeeee 6 18 Printing or Clearing Secure Faxes 1 0 0 cece cee eee 6 19 Clear Pending Faxes ues op eA eR REED EA wh 6 20 Enabling or Disabling Junk Fax Prevention 0 00 eee eee eee ee 6 21 Printing Fax Reports uc d03 beets sa eee shee ele ab ae cela eats aH E 6 22 Inserting Pauses in Fax Numbers 00 0 0 c ee eee eee eee 6 23 Changing Default Settings llle 6 24 solving Fax Problems sercem iioii mai eiie eR wee wee RR RR es 6 25 Configuring the Modem 0 0 0 cece eee eens 6 25 Printing the Protocol Monitoring Report 0 0 00 e eee eee eee ee 6 25 Resetting Fax Options to the Factory Default 0 0 c eee eee eee 6 26 Phaser 8510 8560MFP Multifunction Product iv Contents 1 Print Quality Controlling the Quality of Your Prints 6 0 2k eee ee 7 2 Selecting a Print Quality Mode 1 0 0 2c eee ee eens 7 2 Adjusting Color 5222 hua Xe See eat aw ere e ea Reet ies erus 7 4 Solving Print Quality Problems 7 6 Smudses or SmeatS ia wed eco vedete ci dpa cree ac rre aaa ac bd 7 6 Random Light Stripes llle eene 7 8 Predominate Light Stripes lllleeeee eh 7 10 Transparency Images Are Too Light or Too Dark
95. be hazardous if misused m Do not place the system in an area where people might step on the power cord m Do not place objects on the power cord m Donot block the ventilation openings These openings are provided to prevent overheating of the system m Do not drop paper clips or staples into the system Warning Do not push objects into slots or openings on the system Making contact with a voltage point or shorting out a part could result in fire or electrical shock Phaser 8510 8560MFP Multifunction Product A 1 If you notice unusual noises or odors 1 Turn off the system immediately 2 Disconnect the power cord from the electrical outlet 3 Callan authorized service representative to correct the problem The power cord is attached to the system as a plug in device on the side of the system If it is necessary to disconnect all electrical power from the system disconnect the power cord from the electrical outlet Warning Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are specifically instructed to do so Power should be OFF when performing these installations Disconnect the power cord when removing covers and guards for installing optional equipment Except for user installable options there are no parts that you can maintain or service behind these covers Note Leave the system on for optimum performance it does not pose a safety hazard The follow
96. blem is not resolved with the solution PhaserSMART Technical Support assists you in opening a Service Request with Xerox Customer Support To access PhaserSsMART Technical Support 1 Open your browser and go to www phaserSMART com 2 Enter your system s IP address in the browser window 3 Follow the instructions on the screen Phaser 8510 8560MFP Multifunction Product 9 28 Getting Help Web Links Xerox provides several websites that offer additional help on your Phaser 6360 printer A set of Xerox links is installed in your web browser s Favorites folder when you install the Xerox printer drivers on your computer The Troubleshooting tab in your Windows printer driver also includes useful links Use the following websites to obtain more information Resource Link PhaserSMART Technical Support automatically diagnoses problems on your networked system and proposes solutions www phasersmart com Technical support information for your system includes online Technical Support Recommended Media List Knowledge Base driver downloads documentation video tutorials and much more www xerox com office 8510 8560support Supplies for your system www xerox com office 8510 8560supplies A resource for tools and information such as interactive tutorials printing templates helpful tips and customized features to meet your individual needs www colorconnection xerox com Local sales
97. cases the control panel also displays an animated graphic showing the location of the problem such as the location of a paper jam Press the Help button on the control panel to view additional information about the message or menu displayed The Help button is labeled with a symbol 2 Letter 8 5X11 100 0 Tray Auto w 8560 127 PrintingScout Alerts PrintingScout is a tool that is installed with your Xerox printer driver It automatically checks the printer status when you send a print job If the printer is unable to print your job PrintingScout automatically displays an alert on your computer screen to let you know that the printer needs attention Click the alert to view instructions explaining how to fix the problem Phaser 8510 85560MFP Multifunction Product 9 27 Getting Help Fax and Scan Alerts Alerts provide messages and instructions for helping the user solve problems that may arise when faxing or scanning Alerts can be viewed through CentreWare IS or through the Xerox Support Centre utility Note Fax errors do not prevent scanning copying or printing activities PhaserSMART Technical Support PhaserSMART Technical Support is an automated internet based support system that uses your default web browser to send diagnostic information from your system to the Xerox website for analysis PhaserSsMART Technical Support examines the information diagnoses the problem and proposes a solution If the pro
98. com office 8510 8560supplies To view information about the remaining life of the maintenance kit 1 On the control panel press the System button 2 Select Information and then press the OK button 3 Select Supplies Info and then press the OK button 4 Select Maintenance Kit Life and then press the OK button See also Replacing the Maintenance Kit on page 8 8 When to Order Supplies The control panel displays a warning when the supply nears its replacement time Verify that you have replacements on hand It is important to order these supplies when the messages first appear to avoid interruptions to your printing The control panel displays an error message when the supply must be replaced To order supplies contact your local reseller or go to the Xerox Supplies website at www xerox com office 8510 8560supplies Caution Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreements and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this system The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Recycling Supplies For information on Xerox supplies recycling programs go to www xerox com gwa Phaser 8510 8560MFP Multifunction Product 8 24
99. ct 5 2 Basic Scanning Basic Scanning This section includes m Scanning Originals at the Phaser 8510MFP Product on page 5 4 m Scanning Originals at the Phaser 8560MFP Product on page 5 5 m Using Walk Up Scanning on page 5 7 Note For additional scanning information print the Scanning Guide On the control panel press the Scan button select Scanning Guide and then press the OK button to print the guide Follow the steps below for your Phaser 8510 8560MFP product to scan images at the control panel To clear the settings from the previous job press the Clear All button 8560 045 8560 044 Document Feeder Document Glass Insert originals faceup with the top of the page Lift the document feeder or the document glass entering the feeder first Adjust the paper cover and then place the original facedown on guides so they fit against the originals the back left corner of the document glass Phaser 8510 8560MFP Multifunction Product 5 3 Basic Scanning Scanning Originals at the Phaser 8510MFP Product Phaser 8510MFP products select a user name as the destination when scanning originals at the control panel Your user name is the name that identifies your computer on a network Identifying Your User Name To identify your user name If your user name is a company assigned name it could be your employee identification or another name that may contain letters numbers or a combination of both for example
100. d images 5 8 router address IP address 2 6 routine maintenance 8 2 routine maintenance items 8 24 S safety electrical A 1 maintenance A 2 operational A 3 Index printing guidelines A 4 symbols A 7 user A 1 sample pages printing 1 12 scan alerts 9 28 scan driver installing 1 7 5 2 scan to email 1 6 PC or Macintosh computer 1 6 private folder 5 5 Public Folder 5 5 system hard drive 1 6 user name 5 4 5 6 Scan to Email tab 5 10 selecting settings 5 11 scanned images placing in Windows or Macintosh applications 5 14 retrieving 5 8 retrieving with the Xerox Scan Utility 5 10 using CentreWare IS to retrieve 5 9 scanning 1 sided or 2 sided originals 5 19 adding a password to scan to your computer 5 33 adjusting scan resolution 5 17 at the Phaser 8510MFP product 5 4 at the Phaser 8560MFP product 5 5 attaching images to emails 5 11 basics 5 3 black and white images 5 18 calibrating the scanner 5 35 color images 5 18 controlling policies 5 31 creating a private folder 5 34 creating a template 5 23 creating or editing folder profiles 5 29 creating editing or deleting scan profiles 5 26 deleting email profiles 5 28 Phaser 8510 8560MFP Multifunction System Index 11 deleting folder profiles 5 30 deleting templates 5 25 email profiles 5 27 importing images into a Windows application 5 14 importing scanned images into a Macintosh application 5 16 installing the
101. d user name your user name is the name you or someone else has given your computer To locate your computer s name m Windows users Click Start click Control Panel and then click System Select the Computer Name tab on the System Properties screen The computer s name is displayed in the Full computer name field m Macintosh users Open System Preferences from the dock and then click Sharing in the Internet and Network area of the screen The computer s name is displayed in the Computer Name field Scanning Originals to Your User Name To scan originals to a user name at the control panel 1 2 nmn a 9 Press the Scan button select Scan To and then press the OK button Select a lt user s name gt and then press the OK button User names are listed alphabetically below Public Folder If there are more than 10 entries the names are placed in alphabetic subgroups Select the alphabetic subgroup for your user name and then press the OK button Select your user name and then press the OK button If prompted enter your four digit password and then press the OK button Select a template to use for this scan job and then press the OK button If you have not set up a template select Default The image is scanned using the current control panel settings Change the scan options on the control panel if desired Press the Start button The image is sent to a special folder on the hard drive of the user s computer
102. d white or colored text Color Document Output 2Sided Lighten Reduce Mode Type Quality Darken Enlarge pn 400 eo og oF E 5 Okko of oce em ai 1 o Q Auto i O I owas 2 O Auto I 8560 049 Phaser 8510 8560MFP Multifunction Product 5 20 Scanning Options Setting the Original Size To specify the size of the original 1 On the control panel press the Scan button 2 Select Original Size and then press the OK button 3 Select one of the following options and then press the OK button m Automatic m Document Glass Each original is prescanned to determine the size for each page in the scan job Each scanned image is placed in a separate file m Document Feeder Each original is scanned at 8 5 inches wide by the length of paper that feeds through the document feeder to determine the size for each page in the scan job Each scanned image is placed in a separate file m Automatic 1st Page m Document Glass The first original is prescanned to determine the size for all pages in the scan job All scanned images are placed in one file m Document Feeder The first original is scanned at 8 5 inches wide by the length of paper that feeds through the document feeder to determine the size for all pages in the scan job All scanned images are placed in one file
103. der You can also scan images directly to your computer where they can be placed in folders attached to email or imported into applications Phaser 8510MFP products You can scan images directly to your computer where they can be placed in folders attached to email or imported into applications Note Print copy and fax jobs can print while you are scanning originals or retrieving files from the Phaser 8560MFP product hard drive Installing the Scan Driver If you plan to import scanned images directly into an application such as Photoshop or Word or scan images directly to your computer you must install the Xerox scan driver Xerox provides scan drivers for the Windows and Macintosh operating systems along with the printer drivers on the Software and Documentation CD ROM that came with your system Xerox scan drivers can also be found on the web at www xerox com drivers To install the scan driver from the Software and Documentation CD ROM 1 Insert the CD ROM into your computer s CD ROM drive Note For Windows operating systems if the installer does not launch click Start click Run and then type CD drive gt INSTALL EXE in the Run window 2 Select your desired language from the list Click the Install Drivers link 4 Click the Install Printer and Scan Drivers link or the Install Scan Drivers link and then follow the onscreen instructions to install the drivers P Phaser 8510 8560MFP Multifunction Produ
104. e Insert the CD ROM into the CD ROM drive and select the VISE installer to install the printer software Once installation is complete open the Printer Setup Utility Note To locate utilities on the Macintosh hard drive open the Applications folder and then open the Utilities folder Click the Add button Select IP Printer from the upper left corner of the Printer Browser Select LPD from the pull down menu Enter the system s IP address in the Address field Click the Add button The system is added to the list Phaser 8510 8560MFP Multifunction Product 2 15 Printing Basics This chapter includes Overview of Basic Steps on page 3 2 Supported Paper and Media on page 3 3 Loading Paper on page 3 9 Selecting Printing Options on page 3 20 Printing on Both Sides of the Paper on page 3 25 Printing on Specialty Media on page 3 29 See also Using paper trays video tutorials at www xerox com office 8510 8560support Phaser 8510 8560MFP Multifunction Product 3 1 Overview of Basic Steps Overview of Basic Steps 1 Load paper in the tray 2 If you are prompted by the control panel either confirm the paper type and size or change it as required 3 From the software application access the Print dialog box and then select printing options in the printer driver 4 Send the job to the system from the software application s Print dialog box See also Loading Paper on page 3 9 Selecting Printing Option
105. e 6 25 m Printing the Protocol Monitoring Report on page 6 25 m Resetting Fax Options to the Factory Default on page 6 26 Configuring the Modem To adjust modem settings 1 On the control panel press the System button Select Troubleshooting and then press the OK button Select Fax Problems and then press the OK button Select Modem Configuration and then press the OK button moe m Select one or more of the following options and then press the OK button m Dial Pause Sets the duration of each pause entered in a fax number when sending a fax m Dial Delay Sets the delay between hearing the dial tone and the sound of the fax number being dialed m Max Compression Sets the highest compression method used for both incoming and outgoing faxes Printing the Protocol Monitoring Report The Protocol Monitoring Report provides information about the previous fax job as an aid in determining fax protocol problems To print the report 1 On the control panel press the System button 2 Select Troubleshooting and then press the OK button 3 Select Fax Problems and then press the OK button 4 Select Protocol Monitor Report and then press the OK button to print the report Phaser 8510 8560MFP Multifunction Product 6 25 Solving Fax Problems Resetting Fax Options to the Factory Default When you reset fax settings all settings are returned to factory default values Any incoming or outgoing faxes are cancelled
106. e IS Online Help After setting the system s IP address you can modify TCP IP settings using CentreWare IS Launch your web browser Enter the system s IP address in the browser s Address field http xxx xxx xxx xxx Click Properties Select the Protocols folder on the left sidebar Select TCP IP Enter or modify the settings and then click Save Changes at the bottom of the page rTP See PS Using Host Names with the Domain Name Service DNS The system supports DNS through an embedded DNS resolver The DNS resolver protocol communicates with one or more DNS servers to resolve the IP address for a given host name or the host name for a given IP address To use an IP host name for the system the system administrator must configure one or more DNS servers and a local DNS domain name space database To set up the printer for DNS supply a maximum of two DNS name server IP addresses Phaser 8510 8560MFP Multifunction Product 2 7 Configuring the Network Address Dynamic Domain Name Service DDNS The system supports Dynamic DNS through DHCP You must have DHCP enabled on the system for DDNS to function Your network s DHCP server must also support Dynamic DNS updates through option 12 or option 81 support See your network administrator for details Launch your web browser Enter the system s IP address in the browser s Address field http Xxx xxx xxx xxx Select Properties Select the Protocols folder on the left sideba
107. e Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5 For the Canadian REN value please see the label on the equipment Phaser 8510 8560MFP Multifunction Product C 3 Europe Radio Equipment amp Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC The product has been designed to work with the national PSTNs and compatible PBXs of the following countries Austria Germany Luxembourg Sweden Belgium Greece Netherlands Switzerland Denmark Iceland Norway United Kingdom France Ireland Portugal Finland Italy Spain In the event of a problem you should contact your authorized local dealer in the first instance This product has been tested to and is compliant with TBR21 a specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area This product provides an user adjustable setting of the country code Refer to the customer documentation for this procedure Country codes should be set prior to connecting this product to
108. e OK button 2 Select private folder Private folders are listed alphabetically below Public Folder If there are more than 10 entries the names are placed in alphabetic subgroups Select the alphabetic subgroup for your private folder and then press the OK button Select your private folder and then press the OK button If prompted enter your four digit password and then press the OK button Change the scan options on the control panel if desired Press the Start button The image is stored in a private folder on the product s hard drive pm When you finish scanning press the Clear All button This prevents the next person who uses the product from scanning files to or deleting files from that location 9 Return to your computer and retrieve the images using CentreWare IS See also Creating a Private Folder on page 5 34 Adding a Password for Scanning to Your Computer on page 5 33 Using CentreWare IS to Retrieve Images on page 5 9 Scanning Options on page 5 17 Phaser 8510 8560MFP Multifunction Product 5 5 Basic Scanning Scanning to Your User Name Your user name is the name that identifies your computer on a network Identifying Your User Name To identify your user name If your user name is a company assigned name it could be your employee identification or another name that may contain letters numbers or a combination of both for example XX09431 or jsmith If you do not have a company assigne
109. e driver settings before sending the job to the system For example if you want to use the High Resolution print quality mode for a particular graphic select this setting in the driver before printing that job 1 With the desired document or graphic open in your application access the Print dialog box 2 Select the Phaser 8510 8560MFP product and click the Properties button to open the printer driver 3 Make selections from the driver tabs See the following table for specific printing options Note In Windows 2000 Windows XP and Windows Server 2003 you can save current printing options with a distinctive name and apply them to other print jobs Select either the Paper Quality Output Options or TekColor tab and then select a Saved Setting Click the Help button for more information 4 Click the OK button to save your selections 5 Print the job See the following table for specific printing options Printing Options for Windows Operating Systems Operating System Driver Tab Printing Options Windows 2000 Layout tab m Orientation Windows XP or Windows Server 2003 Automatic 2 sided printing m Pages per sheet Paper Quality tab Document size paper type and tray selection Cover pages Print quality Saved settings Output Options tab m Separation pages m Secure prints personal prints personal saved prints proof prints saved prints print with and fax m End of job notification Saved se
110. ecified time within 24 hours 1 On the control panel press the Delayed Send button 2 Select Send later and then press the OK button 3 Select the time to send the fax m Hour to send Select a number from 0 to 23 and the press the OK button m Minute to send Select a number from 0 to 59 and then press the OK button 4 Select one of the following options on the Time to send screen m Select OK to accept the delayed send time m Select Change to change the delayed send time Follow the prompts to revise the delayed send time 5 If desired select other control panel options and then press the Start button The fax is scanned and saved to be sent at the time you specified Phaser 8510 8560MFP Multifunction Product 6 16 Managing Fax Functions Managing Fax Functions This section includes Printing a Transmission Report on page 6 17 Enabling or Disabling Secure Faxes on page 18 Printing or Clearing Secure Faxes on page 6 19 Clear Pending Faxes on page 6 20 Enabling or Disabling Junk Fax Prevention on page 21 Printing Fax Reports on page 6 22 Inserting Pauses in Fax Numbers on page 6 23 Changing Default Settings on page 6 24 Printing a Transmission Report Set a default option for printing a fax transmission report and then turn on off printing the transmission report for each job To select a default option for printing a fax transmission report On the control panel press the System button Select Job Def
111. ect one of the following options for selecting the short edge size m Ifthe size displayed is correct press the OK button m If the size displayed is not correct select Change press the OK button press the Up Arrow or Down Arrow button to select the correct size and then press the OK button d Select one of the following options for selecting the long edge size m If the size displayed is correct press the OK button m Ifthe size displayed is not correct select Change press the OK button press the Up Arrow or Down Arrow button to select the correct size and then press the OK button Select the appropriate paper type and then press the OK button In the printer driver select Tray 1 as the paper source Phaser 8510 8560MFP Multifunction Product 3 55 Copying This chapter includes m Basic Copying on page 4 2 m Adjusting Copying Options on page 4 3 m Managing Copy Functions on page 4 20 Note Some of the features described in this chapter may not be available on your system configuration Phaser 8510 8560MFP Multifunction Product 4 1 Basic Copying Basic Copying Use either the document glass or the document feeder to make copies Load the originals to be copied and follow the steps below to make copies To clear the settings from the previous job press the Clear All button once Note For additional copying information print the Copying Guide On the control panel press the Copy button select Copyin
112. ed Macintosh To retrieve images from a private folder o 9o005n Select Private Folders on the left sidebar Select the name of the private folder in the list displayed If prompted enter your four digit password and then click the OK button Click the thumbnail of the image you want to retrieve Select the desired file format from the Retrieve As drop down list next to the image Click the Go button Follow the onscreen prompts to save the image to the desired location on your computer Windows or save the image from the application in which it opened Macintosh Phaser 8510 8560MFP Multifunction Product 5 9 Retrieving Scanned Images Using the Xerox Scan Utility to Retrieve Images Use the Scan to Email or Copy to Folder tabs in the Xerox Scan Utility to view and retrieve images scanned to your computer from a Phaser 8510 8560MFP product You can save the images in a specific folder or include the images as attachments in email messages Scan to Email Tab When sending scanned images as attachments to email you can use an email profile that has been saved with specific settings or you can attach scanned images to an email and select new settings without using a saved profile Using an Email Profile When Sending Scanned Images as Attachments To send scanned images as attachments in an email using an email profile 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utili
113. electing options 3 20 selecting printing preferences Windows 3 20 side one 3 27 side two of pre printed paper 3 28 TekColor tab 3 21 transparencies 3 29 two sided pages 3 25 PrintingScout alerts 9 27 print quality modes automatic 7 2 enhanced 7 2 photo 7 2 standard 7 2 privacy creating a private folder 5 34 private folder 5 8 5 34 scanning to 5 5 profiles creating a folder profile for scanned images 5 12 creating an email profile for scanned images 5 10 deleting email profiles 5 28 deleting folder profiles 5 30 editing email profiles for scanning 5 27 editing folder profiles for scanning 5 29 managing for email and folder scanning options 5 26 selecting settings for folder profiles 5 13 Phaser 8510 5560MFP Multifunction System Index 10 Protocol Monitoring Report 6 25 Public Folder scanning to 5 5 public folder 5 8 R random light stripes 7 8 recycling supplies 8 24 reduce images 4 9 registering your system 9 29 regulations copy B 1 faxing C 1 removing a group 6 11 an individual 6 10 repacking the system 8 25 replacing the maintenance kit 8 8 report activity report 6 22 dial directory report 6 22 fax transmission report 6 17 group directory report 6 22 pending jobs report 6 22 printing a fax report 6 22 protocol monitoring report 6 25 resolution maximum dpi 1 5 setting for faxes 6 15 setting for scanning 5 17 resources information 1 14 retrieving scanne
114. elines when loading paper and media in the trays m Use only recommended Xerox transparencies print quality may vary with other transparencies Do not print on label stock once a label has been removed from a sheet Use only paper envelopes Print all envelopes single sided only Do not overload the paper trays Adjust the paper guides to fit the paper size See also Recommended Media List United States Recommended Media List Europe Printing Transparencies on page 3 29 Printing Envelopes on page 3 35 Printing Labels on page 3 41 Printing Glossy Paper on page 3 47 Printing Custom Size Paper on page 3 52 Duplex Automatic Document Feeder Guidelines The document feeder accommodates original sizes from 114 x 140 mm 4 5 x 5 5 in to 216 x 356 mm 8 5 x 14 0 in The weight range includes 60 120 g m 16 32 Ib Bond 22 45 Ib Cover Follow these guidelines when loading originals into the document feeder Load originals faceup so that the top of the document enters the system first Place only loose sheets of paper in the document feeder Adjust the paper guides so that they fit against the originals Insert paper in the document feeder only when the ink on the paper is completely dry Note The document feeder is not available on the Phaser 8510MFP N product configuration Document Glass Use the document glass rather than the document feeder to copy or scan the following types of originals m Paper with pap
115. elow to select manual feed for Macintosh OS 9 x or Macintosh OS X version 10 2 and higher Macintosh OS 9 x To select manual feed using Macintosh OS 9 x 1 Inthe Print dialog box select the General pane Select Manual Feed in the All pages from pop up menu Submit your print job When prompted by the control panel remove the paper from Tray 1 PP pS Load the appropriate paper for your job into the tray Macintosh OS X Version 10 2 and Higher To select manual feed using Macintosh OS X version 10 2 or higher 1 Inthe Print dialog box select Paper Feed from the drop down list 2 Select Manual Feed in the All pages from drop down list 3 Submit your print job 4 When prompted by the control panel remove the paper from Tray 1 5 Load the appropriate paper for your job into the tray See also Loading Paper in Tray 1 on page 3 9 Phaser 8510 8560MFP Multifunction Product 3 13 Loading Paper Loading Paper in Tray 2 3 or 4 Use Tray 2 3 or 4 for a wide range of media including Plain paper and letterhead Card stock Labels Envelopes Transparencies Specialty media including photo paper postcards pre punched paper duradocument paper and trifold brochures Pre printed paper paper already printed on one side See also Paper Sizes and Weights for Tray 2 3 or 4 on page 3 8 Printing on Specialty Media on page 3 29 Printing Custom Size Paper on page 3 52 The media capacity for Tray 2
116. ents the next person who uses the system from scanning files to or deleting files from your user name 9 Return to your computer and view or retrieve your scanned images using the Xerox Scan Utility See also Adding a Password for Scanning to Your Computer on page 5 33 Scanning Options on page 5 17 Managing Scan Templates on page 5 22 Using the Xerox Scan Utility to Retrieve Images on page 5 10 Phaser 8510 8560MFP Multifunction Product 5 4 Basic Scanning Scanning Originals at the Phaser 8560MFP Product Select one of three destinations for images when scanning originals at the Phaser 8560MFP product s control panel Public Folder private folder or user name Note Printing can continue while you are scanning originals at the system Scanning to the Public Folder To scan originals to the Public Folder at the control panel 1 Press the Scan button select Scan To and then press the OK button 2 Select Public Folder and then press the OK button 3 Change the scan options on the control panel if desired 4 Press the Start button The image is stored in the Public Folder on the product s hard drive 5 Return to your computer and retrieve the images using CentreWare IS See also Using CentreWare IS to Retrieve Images on page 5 9 Scanning Options on page 5 17 Scanning to a Private Folder To scan originals to a private folder at the control panel 1 Press the Scan button select Scan To and then press th
117. eproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Draft of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificate of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Phaser 8510 8560MFP Multifunction Product B 1 7 Immigration papers P Draft Registration Cards 9 Selective Service Induction papers that bear any of the following Registrant s information Earnings or Income Court Record Physical or mental condition Dependency Status Previous military service Exception United States military discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by mili
118. er b On the control panel press the Scan button C Select Scan To and then press the OK button d Select your user name and then press the OK button e If prompted enter your four digit numeric password and then press the OK button f Select a template from the list displayed If you have not set up a template select Default The image is scanned using default settings g If desired change the scan options on the control panel h Press the Start button 5 At your computer click the Finished button in the Xerox Scan Utility s Walk Up Scanning dialog box and then view or retrieve images on the Scan to Email or Copy to Folder tab See also Scan to Email Tab on page 5 10 Copy to Folder Tab on page 5 12 Managing Scan Templates on page 5 22 Phaser 8510 8560MFP Multifunction Product 5 7 Retrieving Scanned Images Retrieving Scanned Images This section includes m Using CentreWare IS to Retrieve Images on page 5 9 m Using the Xerox Scan Utility to Retrieve Images on page 5 10 m Importing Images into an Application on page 5 14 The method you use to view and retrieve images depends on how the system is connected to your computer the destination you choose for the scanned image and the operating system as displayed in the following table Windows Macintosh Unix OS X XP Version Server 10 2 or Method 98 SE 2000 2003 OS 9 x Higher Using CentreWare IS page 5 9 eoe Qe Qe CLO Qe CLO
119. er clips or staples attached m Paper with wrinkles curls folds tears or notches m Coated or carbonless paper transparencies or items other than paper such as cloth or metal m Envelopes Phaser 8510 8560MFP Multifunction Product 3 4 Supported Paper and Media Paper That Can Damage Your System Your system is designed to use a variety of media types for print and copy jobs However some media can cause poor output quality increased paper jams or damage to your system Unacceptable media includes Rough or porous media Paper that has been photocopied Paper with cutouts or perforations Paper with a pre punched hole in the center of the short edge Paper with staples attached Envelopes with windows metal clasps side seams or adhesives with release strips Paper Storage Guidelines Providing good storage conditions for your paper and other media contributes to optimum print quality m Store paper in dark cool relatively dry locations Most paper items are susceptible to damage from ultraviolet UV and visible light UV radiation which is emitted by the sun and fluorescent bulbs is particularly damaging to paper items The intensity and length of exposure to visible light on paper items should be reduced as much as possible m Maintain constant temperatures and relative humidity m Avoid attics kitchens garages and basements for storing paper Inside walls are drier than outside walls where moisture can collect
120. eric key several times to cycle through numbers and letters m Pressthe and st keys several times to 6 cycle through characters when using speed dial The cursor advances after one second 7 2 Start button Press to start a copy scan or fax job 3 Stop button 8 Press to interrupt print copy scan or fax jobs To cancel the job follow the instructions indicated on the graphic display 4 Clear All button Press once to return to the default main menu All job settings are reset to default 8560 008 Pause button Press to enter pauses represented by commas in fax numbers Delayed Send button Press to select a later time for sending your fax Send List button Press to view or add a fax telephone number an individual or group speed dial numbers Speed Dial button Press to access directories of group or individual fax telephone numbers Phaser 8510 8560MFP Multifunction Product 1 11 Control Panel Information Pages Your system comes with a set of information pages to help you obtain the best results from your system Access these pages from the control panel Print the Menu Map to see where these information pages are located in the control panel menu structure Note This print icon appears before the titles of information pages that can be printed When the information page is highlighted on the control panel press the OK button to print that page For example to print
121. erly loaded in the tray For information on support paper types and weights print the Paper Tips page a b c d On the control panel press the System button Select Information and then press the OK button Select Information Pages and then press the OK button Select Paper Tips Page and then press the OK button 2 If the problem continues run cleaning pages through the system a b c d On the control panel press the System button Select Troubleshooting and then press the OK button Select Print Quality Problems and then press the OK button Select Remove Print Smears and then press the OK button The system cleans the ink from the rollers by running several sheets of paper through the system Repeat Step 2 up to three times if the smears continue to appear Phaser 8510 8560MFP Multifunction Product 7 6 Solving Print Quality Problems 3 Ifthe problem continues a Open the door on the side of the system and remove the maintenance kit b Wipe the plastic wiper blade with a lint free cloth C Replace the maintenance kit and close the door Note Smudges or smears may appear if you print on side two of pre printed paper but do not select 2nds Side as the paper type Select the 2nd Side option on the control panel and in the printer driver See also Manual 2 Sided Printing on page 3 27 Cleaning the Maintenance Kit Wiper Blade on page 8 15 Phaser 8510 8560MFP Multifunction Product 7 7 Solvin
122. feed rollers m Do not remove the paper source tray that you selected in either the printer driver or control panel m Do not open the doors when the system is printing m Do not move the system when it is printing System Supplies m Use the supplies specifically designed for your system The use of unsuitable materials may cause poor performance and a possible safety hazard m Follow all warnings and instructions marked on or supplied with the system options and supplies Caution Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreements and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this system The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Phaser 8510 8560MFP Multifunction Product A 4 Moving the System Follow these guidelines to avoid injuring yourself or damaging the system Use the Shut Down mode on the control panel for best results Always allow the system to cool before it is moved to avoid ink spills which can damage the printer Warning Parts of the system may be hot To avoid personal injury or damage to the system allow 30 minutes for it to cool down before moving or packing the system This allows the ink to solidify Always
123. function System Index 5 paper storage 3 5 paper usage 3 4 printing on both sides of the paper 3 25 printing safety A 4 using the document glass 3 4 H help resources 1 14 high resolution copy mode 4 6 high resolution print mode 7 2 host names using with Domain Name Service DNS 2 7 l illegal copying B 1 illegal faxing C 1 images adjusting 4 8 adjusting color balance 4 11 adjusting placement 4 13 adjusting scan sensitivity 4 10 adjusting the contrast 4 10 attaching to email profiles 5 10 centering 4 14 default date and time file name for scanned images 5 25 deleting from the system s hard drive 5 31 erasing edges of copy documents 4 12 importing into an application 5 14 lightening or darkening 4 10 optimizing scan sensitivity to laser originals 4 10 placing several on one page 4 13 reducing or enlarging 4 9 retrieving scanned images 5 8 retrieving scanned images with CentreWare IS 5 9 retrieving with the Xerox Scan Utility 5 10 Index saving scanned images with new file names 5 25 scanning 1 sided or 2 sided originals 5 19 selecting preview option when creating a scan template 5 23 selecting the send image to folder option when creating a scan template 5 24 setting color or black and white 5 18 shifting placement on copy pages 4 15 individual adding a speed dial entry 6 6 adding fax information 6 12 deleting 6 10 editing 6 10 editing or deleting an entry from the se
124. g Guide and then press the OK button to print the guide 8560 045 8560 044 Document Glass Document Feeder Lift the document feeder or the document glass Insert originals faceup with the top of the page cover and then place the original facedown on entering the feeder first Adjust the paper the back left corner of the document glass guides so they fit against the originals 1 On the control panel press the Copy button 2 Enter the desired number of copies using the control panel keypad The number of copies appears on the upper right corner of the display 3 Select Collate and then press the OK button 4 Select On Off or Auto and then press the OK button 5 Press the Start button m If you placed originals in the document feeder copying continues until the document feeder is empty m When collation is on and you are copying from the document glass the system copies the first page and then displays the prompt Another original to copy If you do not want to see this message turn collation off before starting your copy job Note Because the Phaser 8510 8560MFP product is often used on networks the system may be printing a job when you want to use the copy or fax features The system can be set up to allow copy or fax jobs to interrupt print jobs See page 4 20 for information on setting this option Phaser 8510 8560MFP Multifunction Product 4 2 Adjusting Copying Options Adjusting Copying Opt
125. g Print Quality Problems Random Light Stripes Problem Light stripes appear randomly on the test page when one or more color bars is missing Solution To prevent random light strips from appear on the page 1 2 3 4 On the control panel press the System button Select Troubleshooting and then press the OK button Select Print Quality Problems and then press the OK button Select Eliminate Light Stripes and then press the OK button a Select Basic and then press the OK button Repeat this procedure up to two times to eliminate light stripes b Ifthe problem continues select Advanced and then press the OK button Follow the control panel prompts to select the missing jet s color and number See the Light Stripes Test page to determine the color and jet number If light stripes continue to appear a Turn off the system for at least four hours b Turn on the system and if necessary repeat the Basic procedure once Phaser 8510 8560MFP Multifunction Product 7 8 Solving Print Quality Problems 6 Ifthe problem continues call your local service provider or Xerox technical support To continue printing until your system can be serviced select Jet Substitution Mode to substitute a jet for the malfunctioning jet causing the light stripe To select Jet Substitution Mode On the control panel press the System button Select Troubleshooting and then press the OK button Select Print Quality Problems
126. ges as Attachments To send scanned images as attachments in an email without using a profile 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock 2 Select the Scan to Email tab 3 Select one or more images you want to send in an email 4 Enter a name in the Base Attachment Name field The Xerox Scan Utility adds the scan date and time information for each image to the end of the file name Note For example if you scan an image at 10 15 07 am on April 27 2007 select PDF as the file name extension and then enter the new file name report in the Base Attachment Name field the actual file name becomes report 2007 04 27 10 15 07 pdf 5 Enter the appropriate email information in the To CC Subject and Message fields 6 Click the Copy to Email button to open your email application The selected images are attached to the email 7 If desired make additional changes to the email message and then send the email See also Managing Scan Templates on page 5 22 Managing Folder and Email Profiles on page 5 26 Phaser 8510 5560M FP Multifunction Product 5 11 Retrieving Scanned Images Copy to Folder Tab When co
127. he system transmits the fax Note To print a confirmation page displaying the fax transmission status turn on the transmission report option See also Managing Fax Functions on page 6 17 Printing a Transmission Report on page 6 17 Inserting Pauses in Fax Numbers on page 6 23 Changing Default Settings on page 6 24 Phaser 8510 8560MFP Multifunction Product 6 2 Basic Faxing Sending a Fax from Your Computer You can send a fax to the system from an application on your Windows or Macintosh computer Windows Applications To send a fax from a Windows 2000 Windows XP or Windows Server 2003 application 1 Access the application s Print dialog box select your Phaser 8510 8560MFP product and then click the Properties button to open the printer driver 2 Onthe Output Options tab select Fax from the Walk Up Features drop down list and then click the Fax Setup button 3 Add the recipients to the Fax Recipient List For more information click the Help button to view the online help Note If you want to change fax options such as the fax resolution or the send time make the changes on the Fax Options tab Click the OK button to save the fax settings for this job Click the OK button to save the printer driver settings Print the job When the Fax Confirmation dialog box appears click the OK button to send the fax job to the recipients in the list aO pop Phaser 8510 8560MFP Multifunction Product 6 3 Basic
128. he OK button Select Troubleshooting and then press the OK button Select Service Tools and then press the OK button mem Select Calibrate Scanner and then press the OK button Continue with the Document Glass steps Phaser 8510 8560MFP Multifunction Product 5 35 Calibrating the Scanner Calibrating the Scanner at the Document Glass To calibrate the scanner at the document glass 1 Place the Scanner Calibration page on the document glass with the top edge of the page toward the left Note Make sure the calibration page is aligned correctly If the page is misaligned the calibration procedure will fail 2 Close the document feeder 3 Onthe control panel select Document Glass Step and then press the OK button to scan the calibration page 4 Wait for the scan to be completed and then select one of the following options m If the control panel indicates Success press the OK button and then go to Step 5 m If the control panel indicates Failure press the OK button and then repeat Steps 1 4 5 Remove the Scanner Calibration page from the document glass m Ifyou have a document feeder continue with the steps in the Document Feeder section m Ifyou have a document glass cover you have completed scanner calibration Phaser 8510 8560MFP Multifunction Product 5 36 Calibrating the Scanner Calibrating the Scanner at the Document Feeder To calibrate the scanner at the document feeder 1 Place t
129. he Scanner Calibration page in the document feeder so that the top edge of the page enters the feeder first Adjust the paper guides to fit against the page Note Make sure the Scanner Calibration page is aligned correctly and the paper guides are adjusted to fit against the paper If the page is misaligned the calibration procedure will fail 2 Onthe control panel select Document Feeder Step and then press the OK button to scan the calibration page 3 Wait for the scan to be completed and then select one of the following options m If the control panel indicates Success press the OK button The calibration procedure is complete m If the control panel indicates Failure press the OK button and then repeat Steps 1 3 Note For more information about calibrating the scanner see the Knowledge Base at wwwW xerox com office 8510 8560support Phaser 8510 8560MFP Multifunction Product 5 37 Faxing This chapter includes Basic Faxing on page 6 2 Adding Individual and Group Speed Dial Entries on page 6 5 Faxing Multiple Recipients Using Send List on page 6 12 Selecting Fax Options on page 6 14 Managing Fax Functions on page 6 17 Solving Fax Problems on page 6 25 See also Using the Fax tutorial at www xerox com office 8510 8560support Note Some of the features described in this chapter may not be available on your system configuration Phaser 8510 8560MFP Multifunction Product 6 1
130. he flap side up and the flap of the envelopes toward the left side of the tray Adjust the paper guides to fit the envelopes 8560 019 4 On the control panel press the OK button if the correct envelope size and type are displayed as the current setup or select the envelope size and type a Select Change setup and then press the OK button b Select the appropriate envelope size and then press the OK button C Select Envelope and then press the OK button 5 In the printer driver select either Envelope as the paper type or Tray 1 as the paper source Phaser 8510 8560MFP Multifunction Product 3 37 Printing on Specialty Media Printing Envelopes from Tray 2 3 or 4 To print envelopes 1 Remove the tray from the system 8560 020 2 8560 026 Phaser 8510 8560MFP Multifunction Product 3 38 Printing on Specialty Media 3 Adjust the paper guides to fit the envelopes m Length guide Press the sides and then slide the guide until the arrow on the guide points to the appropriate paper size imprinted on the bottom of the tray When properly positioned the guide clicks into place 8560 034 m Width guides Slide the width guides until the arrows on the guides point to the appropriate paper size labeled on the bottom of the tray When properly positioned the guides click into place 8560 035 Note When the paper guides are adjusted correctly there may be
131. here may be a small space between the paper and the guides Phaser 8510 8560MFP Multifunction Product 3 50 Printing on Specialty Media 4 Insert the tray into the tray slot and then push it completely into the system 8560 098 Note Do not load glossy paper above the transparency fill line inside the tray Overloading the tray may cause jams 5 On the control panel press the System button a Select Paper Tray Setup and then press the OK button b Select Tray 2 Paper Tray 3 Paper or Tray 4 Paper and then press the OK button c Select Use current setup if Special is displayed as the current paper type or change the paper type m Select Tray 2 Paper Type Tray 3 Paper Type or Tray 4 Paper Type and then press the OK button m Select Special from the list displayed and then press the OK button 6 In the printer driver select either Special as the paper type or the appropriate tray as the paper source Phaser 8510 8560MFP Multifunction Product 3 51 Printing on Specialty Media Printing Custom Size Paper In addition to the wide variety of standard paper sizes that you can use for printing you can also print on custom size paper within the following dimensions Note Print custom size paper from Tray 1 only Single Sided Printing 2 Sided Printing Short edge 76 216 mm 3 0 8 5 in 140 216 mm 5 5 8 5 in Long edge 127 356 mm 5 0 14 0 in 210 356 mm 8 3 14 0 in Weight
132. hysically damaged and arrange for its disposal or repair This modem shall not be used in any manner which could constitute a nuisance to other Telecom customers This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing There is no guarantee that Telecom lines will always continue to support pulse dialing Use of pulse dialing when this equipment is connected to the same line as other equipment may give rise to bell tinkle or noise and may also cause a false answer condition Should such problems occur the user should NOT contact the Telecom Faults Service The preferred method of dialing is to use DTMF tones as this is faster than pulse decadic dialing and is readily available on almost all New Zealand telephone exchanges Warning Notice No 111 or other calls can be made from this device during a mains power failure This equipment may not provide for the effective hand over of a call to another device connected to the same line Some parameters required for compliance with Telecom s Telepermit requirements are dependent on the equipment PC associated with this device The associated equipment shall be set to operate within the following limits for compliance with Telecom s Specifications For repeat calls to the same number m There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and m The equipment shall go o
133. ication 0 0 0 0 eee eee eee eee 5 14 Scanning Options lid e ee Sea ee OD Y be e Eee EAR ee ees 5 17 Setting the Scan Resolution 0 0 0 eee eee eee 5 17 Automatically Suppressing Background Variations 0 000 5 18 Setting the Color Mode 0 0 eee cece cent nee 5 18 Setting 1 Sided or 2 Sided Originals lees 5 19 Setting the Document Type ssssseleeeeee eee eee nee 5 20 Setting the Original Size 1 cece eens 5 21 Managing Scan Templates 0 0 0 erain cece cece nents 5 22 Creating a Template with an Image View Setting 0000 5 23 Creating a Template to Scan Images Directly to a Folder 5 24 Deleting Templates eres ope eae Pc E 5 25 Managing Folder and Email Profiles l leeeeeeeeeA 5 26 Creating or Editing Email Profiles 0 0 0 cece eee eee 5 27 Deleting Email Profiles llle RII 5 28 Creating or Editing Folder Profiles 0 0 0 eee eee eee 5 29 Deleting Folder Profiles 0 0 0 2 eee ccc III 5 30 Managing Files and Scanning Policies 0 2 cece eee 5 31 Deleting Image Files from the System 0 0 0 cece eee eee 5 31 Deleting Image Files from the Xerox Scan Utility 00 00 0000 5 33 Adding a Password for Scanning to Your Computer 200000 5 33 Creating a Private Folder 0 0 eee eee eee 5 34 Controlling Scanning Policies llle 5 34
134. id ink is the only consumable for Phaser 8510 8560MFP products m Phaser 8510MFP products Genuine Xerox Phaser 8510MFP Solid Ink Cyan Magenta Yellow and Black m Phaser 8560MFP products Genuine Xerox Phaser 8560MFP Solid Ink Cyan Magenta Yellow and Black Note When ordering ink from your local reseller or from the Xerox supplies website at www xerox com office 8510_8560supplies be sure to order the correct ink for your system Ink shapes differ for both products Ink used with Phaser 8510MFP products cannot be used with Phaser 8560MFP products Caution Use of ink other than Genuine Xerox Phaser 8510 8560MFP Solid Ink may affect print quality and system reliability It is the only ink designed and manufactured under strict quality controls by Xerox for specific use with this system To save ink leave the system turned on For more information about minimizing ink usage go to www xerox com office 8510 8560support See also Adding Ink on page 8 2 Phaser 8510 8560MFP Multifunction Product 8 23 Ordering Supplies Routine Maintenance Items Routine maintenance items are printer parts that have a limited life and require periodic replacement Replacements may be parts or kits Routine maintenance items are typically customer replaceable The maintenance Kit is the only routine maintenance item for the Phaser 8510 8560MFP product To order a replacement maintenance kit contact your local reseller or go to www xerox
135. in an area where there is adequate space for ventilation operation and servicing Do not place the system on a carpeted location such as a carpeted floor Airborne carpet fibers can be pulled into the system and cause print and copy quality problems Do not place the system near a heat source Do not place the system in direct sunlight to avoid exposure to light sensitive components Do not place the system where it is directly exposed to the cold air flow from an air conditioning system System Clearance The recommended minimal spacing is 30 cm 11 8 in above measuring from the top of the document feeder or document cover 24 cm 9 5 in behind the system 10 cm 4 in on the left side of the system 37 cm 14 5 in on the right side of the system to allow access to the maintenance unit and waste tray Operational Guidelines Do not block or cover the slots and opening on the system The system may overheat without adequate ventilation Use the system at elevations below 2 438 m 8 000 ft Place the system on a level solid non vibrating surface with adequate strength to hold the weight of the system It should be within two degrees horizontal with all four feet in solid contact with the surface The base system weight without any packaging materials is approximately 38 kg 83 3 Ib Phaser 8510 8560MFP Multifunction Product A 3 Printing Safety Guidelines m Keep hands hair neckties etc away from the exit and
136. ine If the tray is locked close the door and wait 15 minutes before repeating Steps 1 and 2 3 Empty the waste tray in a waste container The ink is non toxic and can be discarded as normal office waste 8560 057 Note The waste tray must be out of the system for more than five seconds or you will continue to receive a Waste Tray Full message on the control panel Phaser 8510 8560MFP Multifunction Product 8 6 Maintenance and Cleaning 4 Insert the waste tray into the system and push it completely into the waste tray slot 8560 058 5 Close the side door 8560 059 Caution Do not attempt to reuse the waste ink in the system it can damage the system This damage is not covered under the system warranty Phaser 8510 8560MFP Multifunction Product 6 7 Maintenance and Cleaning Replacing the Maintenance Kit The maintenance Kit contains a maintenance roller that keeps the surface of the imaging drum clean and oiled Note Order a new maintenance kit when the control panel displays a message that the maintenance Kit is low Replace it when the control panel prompts you to replace the maintenance Kit To order a replacement maintenance kit contact your local reseller or go to www xerox com office 8510 8560supplies To replace the maintenance kit 1 Open the side door on the system 8560 055 Warning The system s interior may be hot Do not touch the hot surfaces
137. ing are hazards to your safety m The power cord is damaged or frayed m Liquid is spilled into the system m The system is exposed to water If any of these conditions occur do the following 1 Turn off the system immediately 2 Disconnect the power cord from the electrical outlet 3 Call an authorized service representative Caution To reduce the risk of fire use only No 26 American Wire Gauge AWQG or larger telecommunication line cord Maintenance Safety m Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your system m Do not use aerosol cleaners The use of supplies that are not approved may cause poor performance and could create a hazardous condition m Do not burn any consumables or routine maintenance items For information on Xerox supplies recycling programs go to www xerox com gwa Phaser 8510 8560MFP Multifunction Product A 2 Operational Safety Your system and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following safety guidelines helps to ensure the continued safe operation of your system System Location Place the system in a dust free area within a temperature range of 50 F to 90 F 10 C to 32 C and a relative humidity range of 10 percent to 80 percent Place the system
138. inting also select the binding edge which determines how the pages turn The actual outcome depends on the orientation portrait or landscape of images on the page as displayed in the following illustrations Portrait Landscape EF f S Bind on Side Edge Bind on Top Edge Bind on Side Edge Bind on Top Edge Flip on Long Edge Flip on Short Edge Flip on Short Edge Flip on Long Edge Selecting 2 Sided Printing To select automatic 2 sided printing 1 Load paper in the tray m Tray 1 Insert side one faceup with the bottom of the page entering the system first m Tray 2 3 or 4 Insert side one facedown with the top of the page toward the back of the tray 2 Select 2 sided printing in the printer driver To select automatic 2 sided printing Operating System Steps Windows 98 SE 1 Select the Setup tab 2 Select Print on 2 Sides 3 Select or deselect Bind On Top Edge Windows 2000 1 Select the Layout tab Windows XP or 2 Select either Flip On Long Edge or Flip On Short Edge under Print Windows Server 2003 On Both Sides Duplex Mac OS 9 x 1 In the Print dialog box select Layout 2 Select Print on Both Sides 3 Click the Binding icon that matches the edge to bind Mac OS X version 1 In the Print dialog box select Duplex 10 2 and higher 2 Select Print on Both Sides Click the Binding icon that matches the edge to bind See also Loading Paper in Tray 1 on page 3 9 Loadi
139. ions This section includes Basic Settings on page 4 3 Image Adjustments on page 4 8 Image Placement Adjustments on page 4 13 Output Adjustments on page 4 16 Advanced Copying on page 4 18 Basic Settings You can change the following basic settings Selecting a Tray to Use for Copies on page 4 3 Setting the Copy Default Tray on page 4 4 Selecting Color or Black and White Copies on page 4 4 Specifying 2 Sided Originals or Copies on page 4 5 Selecting the Quality of the Copies on page 4 6 Selecting the Document Type on page 4 7 Selecting a Tray to Use for Copies In some cases you may want to make copies on letterhead colored paper or transparencies After loading the special paper in a tray select the tray to use for your copies To select the tray for copying special paper 1 2 3 On the control panel press the Copy button Select Paper Supply and then press the OK button Select one of the following trays to use for the copies and then press the OK button m Tray 1 m Tray2 m Tray 3 if available on your system m Tray 4 if available on your system Note For best results specify the size and type of paper if using Tray 1 Specify the paper type if using Tray 2 3 or 4 Phaser 8510 8560MFP Multifunction Product 4 3 Adjusting Copying Options Setting the Copy Default Tray To set the default paper supply tray for copy jobs 1 On the control panel press the System button Select Job Defaults
140. isfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Phaser 8510 8560MFP Multifunction Product 8 27 Moving and Repacking the System Removing the Maintenance Kit and Waste Tray Before turning off the system remove the maintenance kit and waste tray 1 Open the side door on the system 8560 055 S Scc 8560 060 Phaser 8510 8560MFP Multifunction Product 8 28 Moving and Repacking the System 3 Remove the waste tray labeled B from the waste tray slot 8560 056 Warning The waste tray may be hot handle it carefully 4 Empty the waste and then place the tray in a plastic bag for storage 8560 057 Caution Shipping the system with the maintenance kit and waste tray installed can damage the system 5 Close the system s door and covers Phaser 8510 8560MFP Multifunction Product 6 29 Moving and Repacking the System Turning Off the System To turn off the system 1 Press the power switch located under the interface cover on the side of the system 8560 117 2 Within 10 seconds after turning off the system select Shutdown for Moving System on the control panel Caution If you receive a Power Down Error Head not Parked message at the control panel the system is not ready to be moved If the printhead is not locked the system
141. l Phaser 8510 8560MFP Multifunction Product 8 18 Maintenance and Cleaning 3 Wipe the document glass with the cloth or cotton swab 8560 065 4 Close the document feeder 8560 095 Phaser 8510 8560MFP Multifunction Product 6 19 Maintenance and Cleaning Document Feeder To clean the document feeder 1 Open the jam access door on the document feeder 8560 090 2 Moisten a soft cloth or cotton swab with alcohol 90 percent isopropyl alcohol 3 Wipe the feeding roller and inside the document feeder with the cloth or cotton swab 8560 066 Phaser 8510 8560MFP Multifunction Product 8 20 Maintenance and Cleaning 4 Close the jam access door 8560 092 5 Lift the document feeder Phaser 8510 8560MFP Multifunction Product 8 2 Maintenance and Cleaning 6 Wipe the underside of the document feeder with the cloth or cotton swab 8560 067 7 Close the document feeder Phaser 8510 8560MFP Multifunction Product 8 22 Ordering Supplies Ordering Supplies This section includes Consumables on page 8 23 Routine Maintenance Items on page 8 24 When to Order Supplies on page 8 24 Recycling Supplies on page 8 24 Certain consumables and routine maintenance items need to be ordered occasionally Each item includes installation instructions in the package Consumables Sol
142. l 4 Click the Retrieve button A copy of the image is transferred to the location in your application If you want to delete the images you selected click the Delete button Note For more information click the Help menu to view online help Phaser 8510 8560MFP Multifunction Product 5 14 Retrieving Scanned Images Using the WIA Image Manager in a Windows Application You can import images that you scanned from the product to your computer into an application using the WIA Image Manager on Windows XP and Windows Server 2003 To import scanned images into an application 2 Open the file in which you want to place the image Select the application s menu item to acquire the image For example if you are using Microsoft Word to place an image in a document a Select Insert b Select Picture C Select From Scanner or Camera d Select the scanner and then click the OK button In the Get Pictures from WIA Xerox Phaser 8510MFP or Phaser 8560MFP window open the folder to view thumbnails of the images The filename appears below each thumbnail To see details of an image file a Select the image b Click View picture information The Properties dialog box displays information about the file size and the date and time that the image was scanned C Click the OK button to close the dialog box Select the image you want to import Some applications enable you to import multiple images m To select more than
143. l panel to select these options m Auto Reduces or enlarges the image as needed to fit the full size of the copy paper m 25 400 Reduces or enlarges the image by a selected percentage 25 50 100 150 200 and 400 m Press the up or down button below the three digit LED to reduce or enlarge the copy size in increments of one percent 100 keeps the copy image the same size as the original Note The factory default is 100 Phaser 8510 8560MFP Multifunction Product 4 9 Adjusting Copying Options Lightening or Darkening the Image To lighten or darken an image when it is copied press the Lighten Darken button on the control panel to select a lighten darken option Adjusting the Contrast of the Image To reduce or increase the contrast of the image when it is copied 1 On the control panel press the Copy button 2 Select Contrast and then press the OK button 3 Select a whole number from Highest 3 to Lowest 3 and then press the OK button Note The factory default is 0 Automatically Suppressing Background Variations When you are using originals printed on thin paper text or images printed on one side of the paper can sometimes be seen on the other side of the paper To prevent this from happening in your copy document use the Auto Suppression setting to minimize the sensitivity of the scanner to variations in light background colors To change this setting 1 On the control panel press the Copy button
144. late 5 22 originals 1 sided or 2 sided scanning 5 19 2 sided 4 5 laser adjusting scan sensitivity 4 10 printed on thin paper 5 18 6 15 using the prescan glass option 4 9 output adjusting copies 4 16 P packing the system 8 34 paper custom sizes 3 52 damaging to the system 3 5 envelopes 3 35 glossy 3 47 labels 3 41 loading in the paper trays 3 9 loading the duplex automatic document feeder 3 4 printing on specialty media 3 29 storage guidelines 3 5 supported 3 3 supported for Tray 1 3 7 supported for Tray 2 3 or 4 3 8 supported sizes and weights 3 6 thin originals 5 18 6 15 transparencies 3 29 types 3 3 unacceptable media types 3 5 Index usage guidelines 3 4 using manual feed 3 13 paper jams 9 2 exit cover 9 2 exit path 9 8 finisher 9 18 front cover 9 11 paper release blades cleaning 8 11 parts of the system 1 2 password adding for scanning to your computer 5 33 creating for a private folder 5 34 enabling secure faxes 6 18 printing or clearing secure faxes 6 19 using for color copies 4 20 pauses changing the time setting for pauses 6 23 inserting in fax numbers 6 2 6 23 PCL 2 10 fonts 1 5 PhaserSMART technical support 1 14 9 28 photo print quality mode 7 2 posters 4 14 PostScript 2 10 fonts 1 5 predominate light stripes 7 10 preparing the system for shipment 8 27 pre printed paper 3 9 3 27 prescanning originals 4 9 Press Match 7 4 TekColor
145. lect 2nd Side on the control panel Tray 1 Tray 2 3 or 4 a Select Change setup and then a Press the System button press the OK button b Select Paper Tray Setup and then b Select the appropriate paper size and press the OK button then press the OK button c Select either Tray 2 Paper Tray 3 c Select 2nd Side and then press the Paper or Tray 4 Paper and then OK button press the OK button d Select one of the following options Select Use current setup and then press the OK button m Select Change setup and then press the OK button Go to Step e e Select 2nd Side and then press the OK button 3 In the printer driver select 2nd Side as the paper type or the appropriate tray as the paper source Phaser 8510 8560MFP Multifunction Product 3 28 Printing on Specialty Media Printing on Specialty Media This section includes Printing Transparencies on page 3 29 Printing Envelopes on page 3 35 Printing Labels on page 3 41 Printing Glossy Paper on page 3 47 Printing Custom Size Paper on page 3 52 Printing Transparencies Transparencies can be printed from any tray They should be printed on one side only For best results use only recommended Xerox transparencies See also Recommended Media List United States Recommended Media List Europe To order paper transparencies or other specialty media contact your local reseller or go to www xerox com office supplies Caution Dam
146. m in 1 mm increments and then press the OK button 6 To erase the bottom edge a Select Bottom and then press the OK button b Select a number from 0 0 through 1 0 inches in 0 1 inch increments or from 0 through 25 mm in 1 mm increments and then press the OK button When you select Edge Erase a page icon displaying the edge erase setting appears on the right side of the control panel display Note The factory default is Off edge erase of 0 on all sides Phaser 8510 8560MFP Multifunction Product 4 12 Adjusting Copying Options Image Placement Adjustments You can change the following image placement adjustment settings Printing Multiple Images on a Sheet N Up on page 4 13 Printing Posters on page 4 14 Repeating Images on a Sheet on page 4 14 Centering the Image on page 4 14 Shifting the Image on page 4 15 Printing Multiple Images on a Sheet N Up You can copy two or four original page images onto one side of a sheet of paper The size of the images are reduced proportionally to fit on the selected paper To select the N Up option 1 On the control panel press the Copy button 2 Select N Up and then press the OK button 3 Select one of the following options and then press the OK button N Up Options Off Copies one original page image onto one side of a sheet of paper 2 Up Portrait Copies two portrait original images onto one side of a sheet of paper 2 Up Landscape C
147. m s IP address dynamically 2 6 system s IP address manually 2 9 the system s IP address automatically Windows only 2 5 setting up the network 2 2 2 3 settings changing default fax settings 6 24 smudges or smears 7 6 solving print quality problems 7 6 specialty media 3 29 custom size paper 3 52 envelopes 3 35 glossy paper 3 47 labels 3 41 transparencies 3 29 speed dial adding a group entry 6 8 adding an individual entry 6 6 Phaser 8510 5560MFP Multifunction System Index 12 adding individual and group entries 6 5 editing or deleting a group entry 6 11 editing or deleting an entry 6 10 setting fax destination 6 14 standard copy mode 4 6 standard print quality mode 7 2 starting rate 6 16 status messages control panel 1 10 supplies A 4 ordering 8 23 recycling 8 24 when to order 8 24 Support Centre 1 15 supported paper and media 3 3 3 6 supported paper sizes and weights 3 6 Tray 1 3 7 Tray 2 3 or 4 3 8 symbols entering with the control panel keypad 6 5 inserting in names and numbers 6 2 symbols marked on product A 7 system advanced features 1 6 available configurations 1 6 back view 1 3 cart 1 7 caution symbols A 7 changing or modifying the IP address using CentreWare IS 2 7 cleaning the outside 8 18 configurations 1 5 1 6 connection 1 5 control panel features 1 8 deleting images from the hard drive 5 31 drivers 2 10 enabling DHCP 2 6 features 1 5 fonts 1 5 fro
148. mage is transferred to the location selected in your application If you want to delete the images you selected click the Delete button Note For more information click the Help button Phaser 8510 8560MFP Multifunction Product 5 16 Scanning Options Scanning Options This section includes Setting the Scan Resolution on page 5 17 Automatically Suppressing Background Variations on page 5 18 Setting the Color Mode on page 5 18 Setting 1 Sided or 2 Sided Originals on page 5 19 Setting the Document Type on page 5 20 Setting the Original Size on page 5 21 See also Managing Scan Templates on page 22 Setting the Scan Resolution You may want to change the scan resolution depending on the way you plan to use the scanned image Scan resolution affects both the size and image quality of the scanned image file The higher the scan resolution the larger the file size To select the scan resolution 1 On the control panel press the Scan button 2 Select Scan Resolution and then press the OK button 3 Select one of the following options and then press the OK button 100x100 Produces the lowest resolution and smallest file size 200x200 Produces low resolution and a small file size 300x300 Produces medium resolution and a medium file size 400x400 Produces high resolution and a large file size Not available on Phaser 8510MFP products 600x600 Produces the highest resolution and largest file size Not av
149. n email profile 3 ms mM Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock Select the Scan to Email tab Select the profile you want to delete in the Email Profiles drop down list Click the Delete button When prompted confirm that you want to delete the profile Phaser 8510 8560MFP Multifunction Product 5 28 Managing Folder and Email Profiles Creating or Editing Folder Profiles To create or revise a folder profile 3 5 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock Select the Copy to Folder tab Select one of the following options m To create a new profile Enter the name for the new profile in the Folder Profiles field m To edit an existing profile Select a profile from the list displayed in the Folder Profiles drop down list To create a unique name for one or more of
150. n have the address 192 168 1 2 while your computer has the address 192 168 1 3 Another device can have the address 192 168 1 4 Generally Macintosh computers use either TCP IP or the EtherTalk protocol to talk to a networked printer For Mac OS X systems TCP IP is preferred Unlike TCP IP however EtherTalk does not require systems or computers to have IP addresses Many networks have a Dynamic Host Configuration Protocol DHCP server A DHCP server automatically programs an IP address into every PC and system on the network that is configured to use DHCP A DHCP server is built into most cable and DSL routers If you use a cable or DSL router see your router s documentation for information on IP addressing See also Knowledge Base at www xerox com office 8510 8560support Automatically Setting the System s IP Address If the system is connected to a small established TCP IP network without a DHCP server use the installer on the Software and Documentation CD ROM to detect or assign an IP address to your system For further instructions insert the Software and Documentation CD ROM into your system s CD ROM drive After the Installer launches follow the prompts for installation Note For the automatic Installer to function the system must be connected to an established TCP IP network Phaser 8510 8560MFP Multifunction Product 2 5 Configuring the Network Address Dynamic Methods of Setting the System s IP Address Set the sy
151. n hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next attempt For automatic calls to different numbers m The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is no less than 5 seconds between the end of one call attempt and the beginning of another For correct operation total of the RN s of all devices connected to a single line at any time should not exceed 5 Phaser 8510 8560MFP Multifunction Product C 5 Index Numerics 2nd side printing 3 27 3 28 2 sided printing 3 25 automatic 3 25 binding edge options 3 26 manual 3 27 pre printed paper 3 27 selecting 3 26 A accessory system cart 1 7 activity report 6 22 adding a group 6 8 an individual 6 6 group speed dial entry 6 8 individual speed dial entry 6 6 send list 6 12 adding ink 8 2 adjusting color TekColor correction 7 4 color balance 4 11 copies 4 16 alphanumeric keypad 1 11 6 2 fax destination 6 14 applications importing scanned images 5 14 sending a fax from a Windows computer 6 3 sending a fax from your Macintosh computer 6 4 auto suppression 6 15 AutoIP manually setting the system s IP address 2 9 setting the system s IP address dynamically 2 6 automatic 2 sided printing 3 25 print quality mode 7 2 TekColor correction 7 4 automatic document feeder 3 4 automatically setting the system s IP address Windows o
152. n page 1 12 Control Panel Features The control panel m Displays the system s operating status for example Printing Ready to Print system errors and warnings m Prompts you to load paper order and replace supplies and clear jams Enables you to access tools and information pages to help resolve problems m Enables you to change system and network settings Control Panel Layout The control panel is divided into three major areas Color Document Output 2Sided Lighten Reduce Copy Scan Print Speed Send Delay Pause Mode Type Quality Darken Enlarge Dial List Send BEN om eo 8560 097 Left side Middle Right side Copying scanning and faxing Function buttons graphic display Fax function buttons numeric function buttons and LEDs screen mode buttons menu keypad Clear All Stop and navigation buttons and status Start buttons LED Phaser 8510 8560MFP Multifunction Product 1 8 Left Side of the Control Panel Control Panel TE The left side of the control panel contains the following copy scan and fax function buttons and LEDs A lighted LED indicates the current selection 1 Color Mode button and LEDs Press the Color Mode button to select black and white or color for your copy or scan job 2 Document Type b
153. names become report 2007 07 01 13 45 15 xxx report 2007 07 01 13 45 25 xxx and report 2007 07 01 13 47 32 xxx The date and time information is unique for all scanned images Deleting Templates To delete a template 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock Select the Scan Settings tab Select the template you want to delete in the Saved Template Settings drop down list Click the Delete button When prompted confirm that you want to delete the file menm Phaser 8510 8560MFP Multifunction Product 5 25 Managing Folder and Email Profiles Managing Folder and Email Profiles This section includes Creating or Editing Email Profiles on page 5 27 Deleting Email Profiles on page 5 28 Creating or Editing Folder Profiles on page 5 29 Deleting Folder Profiles on page 5 30 With the Xerox Scan Utility you can create profiles to be reused when sending scanned images as email attachments or when copying scanned images to specific folders Profiles eliminate the need for re entering the same email or folder destination information Phaser 8510 8560MFP Multifunction Product 5 26 Managing Folder and Em
154. nd list 6 13 fax directory 6 6 setting fax destination 6 14 individual entries for faxes 6 5 information about your system 1 14 Advanced Features Guide 1 14 information pages 1 14 Installation Guide 1 14 PhaserSMART 1 14 Quick Use Guide 1 14 resources 1 14 system management tools 1 14 technical support 1 14 User Guide 1 14 video tutorials 1 14 web links 1 14 information pages 1 12 configuration page 1 12 Menu Map 1 12 Paper Tips page 3 6 ink adding 8 2 minimizing usage 8 2 8 23 inserting separation pages 4 17 Phaser 8510 8560MFP Multifunction System Index 6 installing printer drivers 2 10 Mac OS 9 x 2 11 Mac OS X versions 10 2 and 10 3 2 12 Macintosh OS X version 10 4 2 12 Windows 98 SE or later 2 11 installing the scan driver 5 2 Macintosh operating systems 5 2 Windows operating systems 5 2 IP address changing or modifying using CentreWare IS 2 7 dynamically setting 2 6 format 2 6 router address 2 6 setting automatically Windows only 2 5 setting manually 2 9 J jams 9 2 job individual printing options Macintosh 3 23 Windows 3 21 print pending fax jobs report 6 22 selecting a print quality mode 7 2 selecting printing options Windows 3 21 setting print job interrupt option 4 20 junk fax prevention 6 21 K keypad 6 5 button 6 5 button 6 5 alphanumeric buttons 6 5 Pause button 6 5 kit upgrade 1 7 Index L labels 3 41 guidelines 3 41
155. nection to view manuals and videos on the website Phaser 8510 8560MFP Multifunction Product 1 15 Network Basics This chapter includes Overview of Network Setup and Configuration on page 2 2 Setting Up the Network on page 2 3 B B m Configuring the Network Address on page 2 5 H Installing the System Drivers on page 2 10 This chapter provides basic information about setting up and connecting to your system See also Advanced Features Guide at www xerox com office 8510 8560support Phaser 8510 8560MFP Multifunction Product 2 1 Overview of Network Setup and Configuration Overview of Network Setup and Configuration To set up and configure the network 1 Turn on the system and the computer 2 Connect the system to the network using the recommended hardware and cables 3 Configure the system s network address which is required to identify the system on the network m Windows operating systems Run the Installer on the Software and Documentation CD ROM to automatically set the system s IP address if the system is connected to an established TCP IP network You can also manually set the printer s IP address on the control panel Once the IP address is set continue the installation procedure to install the driver software m Macintosh systems Manually set the system s network address for TCP IP on the control panel Install the driver software on the computer from the Software and Documentation CD ROM N
156. ng Jobs Report field enter the job number from the Pending Jobs report for the fax you want to remove Click the Clear Fax Job s button to remove the faxes you selected Phaser 8510 8560MFP Multifunction Product 6 20 Managing Fax Functions Enabling or Disabling Junk Fax Prevention Junk fax prevention allows you to turn off on printing faxes received from phone numbers in the individual speed dial directory Using the Control Panel To turn off on the junk fax prevention option monem On the control panel press the System button Select Job Defaults Setup and then press the OK button Select Fax Defaults Setup and then press the OK button Select Fax Receive Setup and then press the OK button Select Junk Fax Prevention and then press the OK button Select one of the following options and then press the OK button m Off This option turns off the junk fax prevention option if it is on Selecting Off enables printing faxes from phone numbers in the individual speed dial directory m On This option turns on the junk fax prevention option if it is off Selecting On prevents printing faxes from phone numbers in the individual speed dial directory Using CentreWare IS To turn off on the junk fax prevention option 1 2 3 4 Launch your web browser Enter your system s IP address in the browser s Address field http xxx xxx xxx xxx Select the Properties tab click to expand the Fax Settings folder and
157. ng Paper in Tray 2 3 or 4 on page 3 14 Phaser 8510 5560M FP Multifunction Product 3 26 Printing on Both Sides of the Paper Manual 2 Sided Printing You can manually print on both sides of the paper when you are using paper types that are either too small or too heavy for automatic 2 sided printing You can also manually print on the second side of paper that has been pre printed on side one by this system or another solid ink system or printer Note Before printing the second side of your paper always select 2nd Side as the paper type on the control panel and in the printer driver Selecting 2nd Side ensures good print quality for manual two sided printing See also Supported Paper Sizes and Weights on page 3 6 Printing Side One 1 Load paper in the tray m Tray 1 Insert side one facedown with the top of the page entering the system first m Tray 2 3 or 4 Insert side one faceup with the top of the page toward the front of the tray 2 Select the appropriate control panel and printer driver options for paper size and paper type and then print side one Phaser 8510 8560MFP Multifunction Product 3 27 Printing on Both Sides of the Paper Printing Side Two 1 Remove the paper from the output tray and reload it in the paper tray m Tray 1 Insert side two facedown with the top of the page entering the system first m Tray 2 3 or 4 Insert side two faceup with the top of the page toward the front of the tray 2 Se
158. ng or faxing continues while the system scans the originals When the copies are ready to print the print or fax job pauses the copies print and then the print or fax job resumes Set the print interrupt option at the control panel 1 On the control panel press the System button Select General Setup and then press the OK button Select System Controls and then press the OK button Select Print Job Interrupt and then press the OK button meds Select one of the following options and then press the OK button m On Interrupts print jobs when you make copies m Off Allows print jobs to finish before printing copies Note The factory default is On Using a Color Copy Password You can set a password to limit access to the color copy function The system prompts users to enter the password when they press the Color Mode button to select color copies Use the control panel to enable disable or change the color copy password 1 On the control panel press the Copy button 2 Select Color Copy Password and then press the OK button 3 Select one of the following options and then press the OK button m Enable Password Sets a color copy password At the prompt use the numeric keypad to enter a 4 digit password m Disable Password Allows color copies without a password At the prompt use the numeric keypad to enter the current color copy password m Change Password Changes the existing color copy password At the prompt use
159. nly 2 5 available printer drivers 2 10 background color see images through thin paper originals 5 18 6 15 suppression 6 15 basic copying 4 2 faxing 6 2 printing 3 2 scanning 5 3 at the Phaser 8510MFP product 5 4 at the Phaser 8560MFP product 5 5 binding edge printing options 3 26 black and white 7 4 selecting for scanning 5 18 blank pages 4 17 booklets creating 4 19 books copying 4 18 buttons cascade buttons on control panel 1 9 control panel 1 9 1 10 1 11 entering pauses in phone numbers 6 2 inserting characters 6 2 using the Pause control panel button 6 2 Phaser 8510 8560MFP Multifunction System Index 1 C calibrate scanner 5 35 cart ordering for your system 1 7 cascade buttons control panel 1 9 caution symbols A 7 CentreWare IS changing or modifying the system s IP address 2 7 setting the system s IP address dynamically 2 6 using to retrieve scanned images 5 9 changing the IP address using CentreWare IS 2 7 characters control panel buttons 1 11 entering with the control panel keypad 6 5 inserting in names and numbers 6 2 choosing a network connection 2 3 cleaning maintenance kit wiper blade 8 15 paper release blade 8 11 the system 8 18 clearing faxes 6 19 collating 4 2 copies 4 16 color adjust balance for copies 4 11 adjusting 7 4 adjusting for thin paper originals 5 18 predominate light stripes 7 10 random light stripes 7 8 selecting for scanning 5
160. ns or procedures that could affect the operation of the equipment If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the User Guide If the equipment is causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the problem is resolved Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service provider This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line make sure that the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer Phaser 8510 5560MFP Multifunction Product C 2 Canada Note
161. nt view 1 2 information resources 1 14 location A 3 maximum print speed 1 5 maximum resolution dpi 1 5 Index moving 8 25 moving within the office 8 25 open view 1 4 options 1 7 packing for moving 8 34 precautions for moving A 5 preparing for shipment 8 27 registration 9 29 repacking 8 25 setting the IP address 2 5 shut down for moving A 5 side view 1 3 standard features 1 5 supplies A 4 trays 1 5 turning off A 5 T TCP IP addresses 2 5 technical support 1 14 TekColor correction 7 4 automatic 7 4 template Copy to Folder tab 5 23 creating or editing 5 23 creating to scan and send images directly to a folder 5 24 creating with an image view setting 5 23 deleting 5 25 Scan to Email tab 5 23 time delay for sending a fax 6 16 transmission print fax report 6 17 transparencies 3 29 guidelines 3 29 images are too light or too dark 7 11 printing from Tray 1 3 30 printing from Tray 2 3 or 4 3 32 Tray 1 loading paper 3 9 margins 3 7 paper and media types 3 7 Phaser 8510 8560MFP Multifunction System Index 13 printing custom size paper 3 52 printing envelopes 3 36 printing glossy paper 3 47 printing labels 3 42 printing transparencies 3 30 supported paper sizes and weights 3 7 Tray 2 3 or 4 margins 3 8 paper and media types 3 8 printing envelopes 3 38 printing glossy paper 3 49 printing labels 3 44 printing transparencies 3 32 supported paper sizes
162. of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel Phaser 8510 8560MFP Multifunction Product B 3 Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any pers
163. olors to shades of gray See also Knowledge Base at www xorox com office 8510 8560support for color matching information and ICC profiles Phaser 8510 5560MFP Multifunction Product 7 4 Controlling the Quality of Your Prints To select the color correction in a supported driver Operating System Steps Windows 98 SE Windows 2000 1 Select the TekColor tab 2 Select the desired color correction Some of the color corrections are Windows XP or grouped under Office Color or Press Match Windows Server 2003 Mac OS 9 x 1 Inthe Print dialog box select General 2 Select TekColor from the drop down list 3 Select the desired color correction for Color Mac OS X version 1 In the Print dialog box select Image Quality from the drop down list 10 2 and higher 2 Select the desired color correction from the Color Correction drop down list Phaser 8510 5560MFP Multifunction Product 7 5 Solving Print Quality Problems Solving Print Quality Problems This section includes Smudges or Smears on page 7 6 Random Light Stripes on page 7 8 Predominate Light Stripes on page 7 10 Transparency Images Are Too Light or Too Dark on page 7 11 Colors Are Wrong on page 7 12 Smudges or Smears Problem Smudges or smears appear on the page Solution To prevent smudges or smears from appearing on the page 1 Verify that the paper you are using is the correct type for the system and is prop
164. om the rest of the system 4 Fold the stabilizers in toward the system 8560 073 Phaser 8510 8560MFP Multifunction Product 8 33 Moving and Repacking the System 5 Use the hand holds on each side of the system to lift it 8560 132 Caution If the system has an optional Tray 3 or 4 lift the system off the trays Packing the System Repack the system using the original packing material and boxes or a Xerox repackaging kit Additional instructions for repacking the system are provided in the repackaging kit If you do not have all the original packaging or are unable to repackage the system contact your local Xerox service representative Caution Damage to the system resulting from improper moving or failure to repackage the system properly for shipment is not covered by the warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Phaser 8510 8560MFP Multifunction Product 8 34 Troubleshooting This chapter includes m Clearing Paper Jams on page 9 2 m Getting Help on page 9 27 See also Troubleshooting video tutorials at www xerox com office 8510 8560support Print Quality on page 7 1 Phaser 8510 8560MFP Multifunction Product 9 1 Clearing Paper Jams Clearing Paper Jams This section includes Jam at E
165. omputer to the hub with one cable and then connect the system to the hub with the second cable Connect to any port on the hub except the uplink port TCP IP and EtherTalk are the most common protocols used with Ethernet To print using a TCP IP protocol each computer and system requires a unique IP address See also Configuring the Network Address on page 2 5 Installing the System Drivers on page 2 10 Phaser 8510 8560MFP Multifunction Product 2 4 Configuring the Network Address Configuring the Network Address This section includes TCP IP and IP Addresses on page 2 5 Automatically Setting the System s IP Address on page 2 5 Dynamic Methods of Setting the System s IP Address on page 2 6 Manually Setting the System s IP Address on page 2 9 TCP IP and IP Addresses If your computer is on a large network contact your network administrator for the appropriate TCP IP addresses and additional configuration information If you are creating your own small Local Area Network or connecting the system directly to your computer using Ethernet follow the procedure for automatically setting the system s Internet Protocol IP address PCs and systems primarily use TCP IP protocols to communicate over an Ethernet network With TCP IP protocols each system and computer must have a unique IP address It is important that the addresses are similar but not the same only the last digit needs to be different For example your system ca
166. on appears when one or more groups can be added to this group b Select a group from the list displayed and then press the OK button C Repeat the above steps to continue adding groups to the group 7 When you have finished adding individuals and other groups select Done and then press the OK button Phaser 8510 8560MFP Multifunction Product 6 8 Adding Individual and Group Speed Dial Entries Removing an Entry from a Group To remove an entry 1 2 3 4 On the control panel press the Speed Dial button Select Group and then press the OK button Select the group you want to change from the list displayed and then press the OK button To remove an individual from this group a Select Remove Individual and then press the OK button This option appears when there are one or more individuals in this group b Select an individual from the list displayed and then press the OK button C Repeatthe above steps to continue removing individuals from the group To remove a group from this group a Select Remove Group and then press the OK button This option appears when there are one or more groups in this group b Select a group from the list displayed and then press the OK button C Repeat the above steps to continue removing groups from the group 6 When you have finished removing individuals and other groups select Done and then press the OK button See also Sending a Fax from the System on page 6 2
167. on to use a computer or other electronic device including a fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your machine refer to customer documentation and follow the steps provided Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details
168. one image hold down the Ctrl key on your keyboard as you select each image m To import all of the images in the folder select the Edit menu and then select Select All Click the Get Pictures button A copy of the image is transferred to the location selected in your application Note If you want to delete the images you selected click the Delete button Phaser 8510 8560MFP Multifunction Product 5 15 Retrieving Scanned Images Using the Xerox Scan Utility in a Macintosh OS X Application TWAIN To import images into an application 1 2 Open the file in which you want to place the image Select the application s menu item to acquire the image For example if you are using Word to place an image in a document a Select Insert b Select Picture c Select From Scanner or Camera d Select the scanner and then click the Acquire button The Scan to Email and Copy to Folder tabs on the Xerox Scan Utility display thumbnails of the images Information about each image including the template used resolution size of the image file and the profile name and settings appears to the right of the thumbnail Select one or more images to import Some applications allow you to select multiple images m To select more than one image hold down the Command button on your keyboard as you select each image m To import all the images in a folder click the Select All check box Click the Import button A copy of the i
169. only Phaser 8510 8560MFP Multifunction Product 9 22 Clearing Paper Jams Jam at the Document Feeder Note A jam at the document feeder prevents faxing or scanning but does not prevent printing activities To clear a jam at the document feeder 1 Remove the originals from the document feeder and catch tray 8560 089 8560 090 Phaser 8510 8560MFP Multifunction Product 9 23 Clearing Paper Jams 3 Remove jammed paper from the document feeder 8560 091 8560 092 Phaser 8510 8560MFP Multifunction Product 9 24 Clearing Paper Jams 5 Lift the document feeder 8560 093 Phaser 8510 8560MFP Multifunction Product 9 25 Clearing Paper Jams 7 Close the document feeder 8560 096 Phaser 8510 8560MFP Multifunction Product 9 26 Getting Help Getting Help This section includes Control Panel Messages on page 9 27 PrintingScout Alerts on page 9 27 PhaserSMART Technical Support on page 9 28 Web Links on page 9 29 Xerox provides several automatic diagnostic tools to help you produce and maintain print quality See also Xerox Support Centre on page 1 15 Control Panel Messages The control panel provides you with information and troubleshooting help When an error or warning condition occurs the control panel displays a message informing you of the problem In many
170. opies two landscape original images onto one side of a sheet of paper with the first page above the second EH eH E 4 Up Portrait Copies four portrait original images onto one side of a sheet of paper with the first and second image above the third and fourth ps AJN 4 Up Landscape Copies four landscape page images onto one side of a sheet of paper with the first and second images above the third and fourth Note The copies do not begin printing until the system has scanned all the originals for the first page When making two sided copies 1 2 or 2 2 printing does not begin until enough pages have been scanned for two sides The factory default is Off Phaser 8510 8560MFP Multifunction Product 4 13 Adjusting Copying Options Printing Posters The poster option enables you to copy one original onto several pages that can be assembled into a poster The current reduce enlarge setting is applied To select the poster option 1 On the control panel press the Copy button 2 Select Poster and then press the OK button 3 Select one of the following options m On Turns on poster printing m Off Turns off poster printing See also Reducing or Enlarging the Image on page 4 9 Printing Multiple Images on a Sheet N Up on page 4 13 Repeating Images on a Sheet You can have several copies of one original image copied onto one side of a sheet of paper This is useful when
171. opy the selected images to the folder See also Managing Scan Templates on page 5 22 Managing Folder and Email Profiles on page 5 26 Phaser 8510 8560MFP Multifunction Product 5 12 Retrieving Scanned Images Selecting New Folder Settings When Copying Scanned Images to a Folder To copy scanned images to a folder without using a profile 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock Select the Copy to Folder tab Select one or more images you want to copy to a folder Enter a name for the image in the Base File Name field The Xerox Scan Utility adds the scan date and time information for each image to the end of the file name Note For example if you scan an image at 10 15 07 am on April 27 2007 select PDF as the file name extension and enter the new file name report in the Base File Name field the actual file name becomes report 2007 04 27 10 15 07 pdf Enter the folder path where you want to save the file in the Save To field or click the Browse button to locate the folder Click the Copy to Folder button to copy the selected images to the folder See also Managing Scan Templates on p
172. or deleted Note Speed Dial entries and the Country and Line ID settings are not affected when you select the Reset Fax option To reset fax options to factory default settings 1 mpl m On the control panel press the System button Select Troubleshooting and then press the OK button Select Fax Problems and then press the OK button Select Reset Fax and then press the OK button Select Reset Fax Now and then press the OK button Phaser 8510 8560MFP Multifunction Product 6 26 Print Quality This chapter includes m Controlling the Quality of Your Prints on page 7 2 m Solving Print Quality Problems on page 7 6 Phaser 8510 8560MFP Multifunction Product 7 1 Controlling the Quality of Your Prints Controlling the Quality of Your Prints This chapter includes m Selecting a Print Quality Mode on page 7 2 m Adjusting Color on page 7 4 The print quality mode and TekColor correction directly control the quality of your prints The print quality mode and paper type directly control the print speed You can change these settings in the printer driver or on the control panel Note Driver settings override the control panel settings See also Advanced Features Guide at www xerox com office 8510 8560support Selecting a Print Quality Mode Print quality modes available with the Phaser 8510 8560MFP product include m Fast Color Enhanced All products m Standard High Resolution Photo Phaser 8560MFP produc
173. ote For information on driver installation see the section in this chapter for the specific operating system you are using If the Software and Documentation CD ROM is not available you can download the latest driver from www xerox com drivers See also Advanced Features Guide at www xerox com office 8510_8560support Phaser 8510 8560MFP Multifunction Product 2 2 Setting Up the Network Setting Up the Network This section includes m Choosing a Connection Method on page 2 3 m Connecting via USB on page 2 3 m Connecting via Ethernet Recommended on page 2 3 Choosing a Connection Method Connect the system via Ethernet or USB A USB connection is a direct connection and not used for networking An Ethernet connection is used for networking Hardware and cabling requirements vary for the different connection methods Cabling and hardware are generally not included with your system and must be purchased separately Connecting via USB If you are connecting to one computer a USB connection offers fast data speeds However a USB connection is not as fast as an Ethernet connection To use USB PC users must have Microsoft Windows 98 SE Windows 2000 or Windows XP Macintosh users must use Mac OS 9 x and higher USB Connection A USB connection requires a standard A B USB cable This cable is not included with your system and must be purchased separately Verify that you are using the correct USB cable for your connection
174. ote The factory default is Auto Making Copy Documents with Covers You can print the first and or last pages of your copy job on paper from a diffent tray That tray could contain colored paper or card stock To select the type of covers and the tray to use for the cover paper 1 On the control panel press the Copy button 2 Select Covers and then press the OK button 3 Select one of the following options and then press the OK button m Off Prints all pages of your copy job on the same paper m Front Prints the first page of your copy job on paper from another tray m Back Prints the last page of your copy job on paper from another tray m Front amp Back Prints the first and last pages of your copy job on paper from another tray 4 Select a tray to use for the cover pages and then press the OK button When you select cover pages the right side of the control panel screen displays a cover page icon Note The factory default is Off Phaser 8510 8560MFP Multifunction Product 4 16 Adjusting Copying Options Using Blank Separation Pages When you create copies on transparencies or other special media you can insert blank separation pages between each copy To turn on blank separation pages p 2 3 4 5 Select the tray that contains the media you want to use for the copies On the control panel press the Copy button Select Blank Separators and then press the OK button Select On to insert a blank se
175. ou selected for the fax To do this 1 On the control panel press the Send List button 2 Select View Edit Send List and then press the OK button A list appears displaying the fax numbers individuals or groups you have selected to receive the fax you are sending 3 To delete an entry from the Send List a Select an entry from the list displayed and then press the OK button b Select Delete and then press the OK button This option removes the item selected and returns you to the Send List The deleted number individual or group is no longer displayed as a recipient for the fax you are sending Note Select Do Not Delete if you do not want to remove the number individual or group from the Send List Selecting this option returns you to the Send List No changes are made to the list of recipients for the fax you are sending 4 If desired select other control panel options and then press the Start button to send the fax Phaser 8510 8560MFP Multifunction Product 6 13 Selecting Fax Options Selecting Fax Options This section includes Setting the Fax Destination on page 6 14 Setting the Fax Resolution on page 6 15 Selecting the Original Size on page 6 15 Selecting Auto Suppression on page 6 15 Selecting the Starting Rate on page 6 16 Delay Sending a Fax on page 6 16 Setting the Fax Destination To set the destination for the current fax 1 2 3 On the control panel press the Fax button Select Fax To
176. paration page between every page of the copy job The Off option does not insert separation pages between your copies Select the tray to use for the blank separators and then press the OK button Note The factory default is Off Phaser 8510 8560MFP Multifunction Product 4 17 Adjusting Copying Options Advanced Copying You can change the following advanced copying options Copying Books on page 4 18 Creating Booklets on page 4 19 Copying Books When copying a book magazine or pamphlet you can copy both the left and right pages as a separate image or you can copy only the left or right page Note You must use the document glass to make copies from books magazines or pamphlets 1 2 3 On the control panel press the Copy button Select Book Copy and then press the OK button Select one of the following options and then press the OK button m Off Copies an open book as one image m Both Pages Copies the left and the right pages of an open book as two images m Left Page Only Copies only the left page of an open book m Right Page Only Copies only the right page of an open book When you select Book Copy Gutter Erase is displayed with the appropriate icon Select one of the following measurements for the gutter the distance between the left and right pages and then press the OK button m A value from 0 0 to 2 0 inches in 0 1 inch increments m A value from 0 to 50 mm in 1 mm increments Note
177. per blade that removes excess ink To clean the maintenance kit wiper blade 1 Open the side door on the system 8560 055 S ssss 8560 060 Phaser 8510 8560MFP Multifunction Product 8 15 Maintenance and Cleaning 3 Usea lint free cloth to clean the top and upper edges of the flexible plastic wiper blade located next to the roller 8560 064 4 Insert the maintenance kit and push it completely into the maintenance kit slot S f cc Es 8560 061 Phaser 8510 5560MFP Multifunction Product 6 16 Maintenance and Cleaning 5 Close the side door 8560 059 Phaser 8510 8560MFP Multifunction Product 6 17 Maintenance and Cleaning Cleaning the Outside of the System To remove stains clean the outside of the system using a soft damp cloth moistened with a mild neutral detergent Do not spray detergent directly onto the system Warning To prevent electric shock turn the system off and unplug the power cord from the electrical outlet before cleaning the system Cleaning the Document Glass and Document Feeder Periodically clean the document glass and document feeder to remove debris or paper residue which may affect the quality of your copies and scanned images Document Glass To clean the document glass 1 Liftthe document feeder 8560 093 2 Moisten a soft cloth or cotton swab with alcohol 90 percent isopropyl alcoho
178. placing supplies video tutorials at www xerox com office 8510 8560support Phaser 8510 8560MFP Multifunction Product 8 1 Maintenance and Cleaning Maintenance and Cleaning This section includes Routine Maintenance on page 8 2 Cleaning the Paper Release Blade on page 8 11 Cleaning the Maintenance Kit Wiper Blade on page 8 15 Cleaning the Outside of the System on page 8 18 Cleaning the Document Glass and Document Feeder on page 8 18 See also User Safety on page A 1 Routine Maintenance Your system needs little maintenance to keep it producing quality prints Add ink empty the waste tray and replace the maintenance kit when needed to keep your printer functioning properly Adding Ink You can load ink any time the system is idle or when the control panel displays the Ink low or Ink out message m Keep ink in its packaging until you are ready to use it m Identify ink by number and shape not color m To avoid ink jams never insert broken ink sticks into the ink loading bins Phaser 8510 8560MFP Multifunction Product 8 2 To load ink 1 Liftthe control panel 2 Open the ink cover Phaser 8510 8560MFP Multifunction Product 6 3 Maintenance and Cleaning 3 Locate the ink loading bin that is low A label above each bin indicates the ink stick color and shape for that bin 4 Remove the ink stick from its packaging and then insert the ink stick into the opening of the appropriate ink lo
179. ppropriate paper size labeled on the bottom of the tray When properly positioned the guides click into place 8560 031 Note When the paper guides are adjusted correctly there may be a small space between the transparencies and the guides Phaser 8510 8560MFP Multifunction Product 3 33 4 5 6 Printing on Specialty Media Insert the tray into the tray slot and then push it completely into the system 8560 032 On the control panel press the System button a Select Paper Tray Setup and then press the OK button b Select Tray 2 Paper Tray 3 Paper or Tray 4 Paper and then press the OK button C Select Use current setup if Transparency is displayed as the current paper type or change the paper type m Select Tray 2 Paper Type Tray 3 Paper Type or Tray 4 Paper Type and then press the OK button m Select Transparency from the list displayed and then press the OK button In the printer driver select either Transparency as the paper type or the appropriate tray as the paper source Phaser 8510 8560MFP Multifunction Product 3 34 Printing on Specialty Media Printing Envelopes Envelopes can be printed from any tray depending on the type of envelope you are using See also Paper Sizes and Weights for Tray 1 on page 3 7 Paper Sizes and Weights for Tray 2 3 or 4 on page 3 8 Guidelines m Use only paper envelopes specified in the Supported Papers table Successful envelope p
180. press the OK button Select Fax Defaults Setup and then press the OK button Select Fax Receive Setup and then press the OK button Select Secure Receive and then press the OK button Select one of the following options and then press the OK button m Off This option turns off the secure fax receive option if it is on Follow the onscreen prompts to enter a four digit numeric password m On This option turns on the secure fax receive option if it is off Follow the onscreen prompts to enter a numeric password If you want to change your password select Change Secure Receive Password and then press the OK button Follow the onscreen prompts to enter the current password and then enter the new password you want to use Phaser 8510 8560MFP Multifunction Product 6 18 Managing Fax Functions Printing or Clearing Secure Faxes If the Secure Fax option is enabled you must enter your numeric password to print or clear a received fax Using the Control Panel To print or clear all secure faxes 1 2 On the control panel press the Fax button Select one of the following options follow the onscreen prompts and then press the OK button m Print Secure Faxes You can print and delete all received faxes after you enter your numeric password m Clear Secure Faxes You can clear all received faxes after you enter your numeric password When prompted enter your four digit password and then press the OK button Using
181. pying scanned images to a folder you can use a folder profile that has been saved with specific settings or you can send scanned images to a folder and select new settings without using a saved profile Using a Folder Profile When Copying Scanned Images to a Folder You can create a folder profile to save folder information that you frequently use To copy scanned images to a folder using a folder profile 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock 2 Select the Copy to Folder tab 3 Select one or more images you want to copy to a folder 4 Select the profile you want to use from the list displayed in the Folder Profiles field drop down list 5 If desired enter a different name in the Base File Name field and select a new folder location The Xerox Scan Utility adds the scan date and time information for each image to the end of the file name Note For example if you scan an image at 10 15 07 am on April 27 2007 select PDF as the file extension and enter the new file name report in the Base File Name field the actual file name becomes report 2007 04 27 10 15 07 pdf 6 Click the Copy to Folder button to c
182. r Select TCP IP In the BOOTP DHCP Settings section set the BOOTP DHCP option to ON To enable DDNS enter the following DDNS WINS settings information DDNS Set to ON Release Host Name Set to NO DDNS WINS Name Use the default name provided by Xerox or enter another name Primary WINS Server optional Secondary WINS Server optional aS eS 8 Click Save Changes when you are finished entering the settings Phaser 8510 8560MFP Multifunction Product 2 8 Configuring the Network Address Manually Setting the System s IP Address Note Verify that your computer has a properly configured IP address for your network Contact your network administrator for more information If you are on a network without a DNS server or in an environment where the network administrator assigns system IP addresses you can use this method to manually set the IP address Manually setting the IP address overrides DHCP and AutoIP Alternatively if you are in a small office with a single PC and use a dialup modem connection you can manually set the IP address On the control panel press the System button Select Connection Setup and then press the OK button Select Network Setup and then press the OK button Select TCP IP Setup and then press the OK button Select DHCP BOOTP select Off and then press the OK button Select TCP IP Address and then press the OK button Enter the system s IP address and then press the OK button ae
183. r Supply Size This option sets the copied area to the same size as the current paper supply Note The factory default is Use Paper Supply Size Phaser 8510 8560MFP Multifunction Product 4 6 Adjusting Copying Options Using the Prescan Glass Option When using the document glass you can prescan originals when using the auto center edge erase auto reduce enlarge and poster options To select a prescan setting 1 On the control panel press the Copy button 2 Select Prescan Glass and then press the OK button 3 Select one of the following options m Off Turns off prescanning Select an original size for your copy m On Turns on prescanning when any of the auto center edge erase auto reduce enlarge and poster options are turned on When all these options are turned off the copy area is calculated based on the current paper supply size Note The book copy option always prescans See also Selecting an Original Size on page 4 8 Reducing or Enlarging the Image You can reduce the image to 25 of its original size or enlarge it to 400 of its original size To use reduce or enlarge the image 1 On the control panel press the Copy button 2 Select one of the following options m Select Preset Reduce Enlarge and then press the OK button A list of preset values appears from which you can select the size of the original followed by the size of the copy paper m Press the Reduce Enlarge cascade button on the contro
184. r computer 6 3 WIA image manager 5 15 Xerox Support Centre 1 15 Windows PostScript driver 2 10 wiper blade cleaning 8 15 X Xerox supplies recycling programs 8 24 supplies website 8 24 Support Centre 1 15 website resources 9 20 Xerox Scan Utility adding a password for scanning to your computer 5 33 Copy to Folder tab 5 12 deleting email profiles 5 28 deleting folder profiles 5 30 deleting templates 5 25 retrieving scanned images 5 10 scan template setup feature 5 22 Scan to Email tab 5 10 Walk Up feature 5 7 Phaser 8510 8560MFP Multifunction System Index 15 Index
185. re Pe See also Advanced Features Guide at www xerox com office 8510_8560support Phaser 8510 8560MFP Multifunction Product 2 9 Installing the System Drivers Installing the System Drivers This section includes Available Drivers Available Drivers on page 2 10 Windows 98 SE or Later and Windows 2000 or Later on page 2 11 Macintosh OS 9 x on page 2 11 Macintosh OS X Version 10 2 and Higher on page 2 12 To access special printing options use a Xerox printer driver Xerox provides drivers for a variety of page description languages and operating systems The following printer drivers are available Printer Driver Source Description Windows PostScript Driver CD ROM and The PostScript driver is recommended to take Web full advantage of your system s custom features and genuine Adobe PostScript Default printer driver PCL Driver Web only The Printer Command Language driver can be used for applications requiring PCL Note For Windows 2000 and Windows XP only Xerox Walk Up Printing Driver Web only This driver enables printing from a PC to any Windows Xerox PostScript enabled printer This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers Macintosh OS 9 x Driver CD ROM and This driver enables printing from a Mac OS Web 9 x operating system Mac OS X version 10 2 and CD ROM and This driver enables printing from a Mac OS X higher D
186. rinted on the bottom of the tray When properly positioned the guide clicks into place 8560 121 m Width guides Slide the width guides until the arrows on the guides point to the appropriate paper size labeled on the bottom of the tray When properly positioned the guides click into place 8560 122 Note When the paper guides are adjusted correctly there may be a small space between the paper and the guides Phaser 8510 8560MFP Multifunction Product 3 17 Loading Paper 4 Insert the tray into the slot and push it completely into the system 8560 098 8560 016 8560 017 For media shorter than 190 mm 7 5 in flip up the For media longer than 297 mm 11 7 in paper stop extend the output tray Phaser 8510 8560MFP Multifunction Product 3 18 Loading Paper 6 Onthe control panel press the System button a Select Paper Tray Setup and then press the OK button b Select Tray 2 Paper Tray 3 Paper or Tray 4 Paper and then press the OK button C Select Use current setup if the correct paper type is displayed as the current setup or change the paper type m Select Tray 2 Paper Type Tray 3 Paper Type or Tray 4 Paper Type and then press the OK button m Select the appropriate paper type from the list displayed and then press the OK button See also Printing on Specialty Media on page 3 29 Printing Custom Size Paper on page 52 Phaser 8510 85
187. rinting is highly dependent on the quality and construction of the envelopes m Maintain constant temperatures and relative humidity m Store unused envelopes in their packaging to avoid the effects of moisture and dryness which can affect print quality and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing m Avoid padded envelopes purchase envelopes that lie flat on a surface m Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them m Use envelopes with diagonal seams not side seams ZN mom S Supported Not Supported Caution Never use envelopes with windows or metal clasps they can damage the printer Damage caused by using unsupported envelopes is not covered under the Xerox warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Phaser 8510 8560MFP Multifunction Product 3 35 Printing on Specialty Media Printing Envelopes from Tray 1 To print envelopes 1 Pull down and out on the handle to open Tray 1 8560 011 2 Open the tray extension 8560 012 Phaser 8510 8560MFP Multifunction Product 3 36 Printing on Specialty Media 3 Insert envelopes into the tray with t
188. river Web version 10 2 and higher operating system UNIX Driver Web only This driver enables printing from a UNIX operating system Go to www xerox com drivers for the latest printer drivers Note For information about scan driver installation see the Scanning chapter Phaser 8510 5560MFP Multifunction Product 2 10 Installing the System Drivers Windows 98 SE or Later and Windows 2000 or Later To install the printer driver from the Software and Documentation CD ROM 1 Insert the CD ROM into the computer s CD ROM drive If the installer does not launch do the following a Click Start and then click Run b Inthe Run window type CD drive gt INSTALL EXE 2 Select your desired language from the list g Select Install Printer Driver 4 Select the installation method you want to use and then follow the onscreen instructions See also Advanced Features Guide at www xerox com office 8510 8560support Knowledge Base at www xerox com office 8510 8560support Macintosh OS 9 x USB A USB connected system does not display in the Chooser To create a desktop USB system 1 Insert the Software and Documentation CD ROM into the CD ROM drive 2 Use the Desktop Printer Utility to create a desktop USB system The utility is located in the PhaserTools folder that is created during the software installation See also Advanced Features Guide at www xerox com office 8510 8560support Knowledge Base at www
189. ropriate system from the Print Using drop down list go to Step 8 m Does not select the appropriate system from the Print Using drop down list go to Step 6 Select Xerox from the list of manufacturers in the lower drop down menu Select the appropriate system from the list of available systems Click the Add button USB Connection To install the printer driver from the Software and Documentation CD ROM 1 2 N Insert the CD ROM into the CD ROM drive Open the Printer Setup Utility Note To locate utilities on the Macintosh hard drive open the Applications folder and then open the Utilities folder Click the Add button Select the Default Browser in the upper left corner of the Printer Browser Select the USB connected system in the window The Printer Browser selects the appropriate system configuration in the Print Using drop down list m Ifthe appropriate system configuration is selected proceed to Step 8 m Ifthe appropriate system configuration is not selected proceed to Step 6 Select Xerox from the manufacturers in the drop down menu Select the appropriate system configuration from the list of available systems Click the Add button The system is displayed as an available system in the Printer Setup Utility Phaser 8510 8560MFP Multifunction Product 2 14 Installing the System Drivers LPD Connection To install the printer driver from the Software and Documentation CD ROM 1 2 Pe e
190. s inside the original packaging until ready to use Return any unused sheets of labels to the original packaging and reseal it m Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions Storing them in extreme conditions may cause print quality problems or cause them to jam in the system m Rotate stock frequently Long periods of storage in extreme conditions can cause labels to curl and jam the system Phaser 8510 8560MFP Multifunction Product 3 41 Printing on Specialty Media Printing Labels from Tray 1 To print labels 1 Pull down and out on the handle to open Tray 1 8560 011 2 Open the tray extension 8560 012 Phaser 8510 8560MFP Multifunction Product 3 42 Printing on Specialty Media 3 Insert labels into the tray with the side to be printed facedown and the top of the page entering the system first 8560 036 4 Adjust the paper guides to fit the labels loaded in the tray 8560 037 5 Onthe control panel press the OK button if the correct paper size and Labels are displayed as the current setup or select the label size and type a Select Change setup and then press the OK button b Select the appropriate paper size and then press the OK button C Select Labels and then press the OK button 6 In the printer driver select either Labels as the paper type or Tray 1 as the paper source Phaser
191. s on page 3 20 Printing on Specialty Media on page 3 29 Phaser 8510 8560MFP Multifunction Product 3 2 Supported Paper and Media Supported Paper and Media This section includes Paper Usage Guidelines on page 3 4 Paper That Can Damage Your System on page 3 5 Paper Storage Guidelines on page 3 5 Supported Paper Sizes and Weights on page 3 6 Your system is designed to be used with a variety of paper types Follow the guidelines in this section to ensure the best print quality and to avoid jams For best results use Xerox printing media specified for your Phaser 8510 8560MFP product They are guaranteed to produce excellent results with your system See also Recommended Media List United States Recommended Media List Europe To order paper transparencies or other specialty media contact your local reseller or go to www xerox com office supplies Caution Damage caused by using unsupported paper transparencies and other specialty media is not covered by the Xerox warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Phaser 8510 8560MFP Multifunction Product 3 3 Supported Paper and Media Paper Usage Guidelines The system trays accommodate most sizes and types of paper transparencies or other specialty media Follow these guid
192. scan driver 5 2 loading originals in the document feeder 4 2 loading originals on the document glass 4 2 managing files 5 31 options 5 17 overview 5 2 policies 5 34 retrieving scanned images 5 8 Scan to Email tab 5 10 selecting image handling options when creating a scan template 5 23 5 24 selecting settings for images attached to emails 5 11 sensitivity to laser originals 4 10 setting scan resolution 5 17 setting up template 5 22 specifying original size 5 21 specifying the document type 5 20 suppress background color 5 18 template 5 22 to private folder 5 5 to Public Folder 5 5 to user name 5 4 5 6 using email profiles when attaching images to emails 5 10 using the WIA manager 5 15 Walk Up scanning 5 7 Scanning Guide 5 3 security enabling secure faxes 6 18 printing or clearing secure faxes 6 19 Index setting up a private folder for scanning 5 34 selecting 2 sided printing 3 26 a print quality mode 7 2 fax destination 6 14 manual 2 sided printing 3 27 printing options 3 20 printing options for an individual job Macintosh 3 23 Windows 3 21 printing preferences Windows 3 20 send list creating for multiple fax recipients 6 12 deleting an entry 6 13 setting fax destination 6 14 setting up 6 12 viewing or editing 6 13 sending faxes 6 2 6 12 separation pages 4 17 setting specific time to send a fax 6 16 starting rate for sending faxes 6 16 syste
193. stem s IP address using any of the following methods DHCP is enabled by default on all Phaser printers m DHCP m CentreWare IS BH AutoIP Information Required for Manual IP Addressing Information Comments Internet Protocol IP address of the system Format is xxx xxx xxx xxx where xxx represents a decimal number from 0 255 Network Mask If you are unsure leave this blank the system chooses an appropriate mask Default Router Gateway address Router address is required to communicate with the host device from anywhere other than the local network segment Enabling DHCP on the System Verify that the system DHCP protocol is enabled by setting the control panel or by using CentreWare IS DHCP is enabled by default Note To determine the system s IP address select System Identification On the control panel press the System button select Information press the OK button select System Identification and then press the OK button to view the system s IP address See also Control Panel Features on page 1 8 Phaser 8510 5560MFP Multifunction Product 2 6 Configuring the Network Address Changing or Modifying the IP Address Using CentreWare IS CentreWare IS provides a simple interface that enables you to manage configure and monitor networked systems from your desktop using an embedded web server For complete information about CentreWare IS click the Help button in CentreWare IS to go to the CentreWar
194. tary personnel or by members of the various Federal Departments such as FBI Treasure etc Unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states m Automobile Licenses m Drivers Licenses m Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Phaser 8510 8560MFP Multifunction Product B 2 Canada Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or
195. te and save fax information for individuals or groups to whom you often send faxes This saves time so that you can quickly select saved names and numbers without having to re enter them each time you want to send a fax Use the control panel keypad to enter individual and group names and individual fax numbers 1 Press the Pause button to enter 1 pauses represented by commas in phone numbers 2 Press each alphanumeric key several times to cycle through letters when entering individual or group names and E Speed Send Delay Pause Dial List Send C39 0D CO numbers when entering fax numbers 2 jqABC2 C CS C 3 Press the key several times to cycle pons Ay O through characters that can be used Co Co when entering names or numbers ix 4 Press the key several times to cycle ORNE Bau through characters that can be used Z N N when entering names or numbers 4 Phaser 8510 8560MFP Multifunction Product 6 5 Adding Individual and Group Speed Dial Entries Adding an Individual Set up and save individual names and fax numbers to easily access them when you want to send a fax Using the Control Panel To add an individual speed dial entry 1 On the control panel press the Speed Dial button 2 Select Individual and then press the OK button The Individual screen appears If names and numbers have been previously entered they are displayed 3 Select a blank number in the list displayed
196. ter s IP address overrides DHCP 2 9 manually setting the system s IP address 2 9 overrides AutoIP 2 9 maximum resolution dpi 1 5 media supported 3 3 unacceptable types 3 5 memory 1 7 upgrade kit 1 7 Menu Map 1 12 messages control panel 9 27 PrintingScout 9 27 modem configuring the fax modem 6 25 Index modes print quality 7 2 modifying the IP address using CentreWare IS 2 7 moving and repacking the system 8 25 moving the system cool down A 5 packing 8 34 precautions A 5 preparing for shipment 8 27 procedure to shut down for moving A 5 removing the maintenance kit and waste tray 8 28 within the office 8 25 multiple images on a page 4 13 My Scanned Images 5 8 network address configuring 2 5 choosing a network connection 2 3 configuring the network address 2 5 creating a Local Area Network LAN 2 5 mask 2 6 setup and configuration 2 2 TCP IP and IP addresses 2 5 network connection 2 4 Ethernet 2 3 numbers selecting using the alphanumeric keypad 6 2 N Up placing multiple images on a page 4 13 0 Office Color 7 4 operating systems printer drivers 2 10 operational safety A 3 Phaser 8510 8560MFP Multifunction System Index 8 options additional trays 1 7 hard drive 1 7 memory 1 7 printing 3 20 system 1 7 ordering supplies 8 23 8 24 original size scanning template setup 5 22 setting for faxes 6 15 setting for scanning 5 21 setting up a scan temp
197. the numeric keypad to enter the current color copy password press the OK button and then enter a new 4 digit password Note The Disable and Change Password options are only available when a password has already been enabled The Enable Password option disappears once you have set a password Phaser 8510 8560MFP Multifunction Product 4 20 Scanning This chapter includes Overview on page 5 2 Basic Scanning on page 5 3 Retrieving Scanned Images on page 5 8 Scanning Options on page 5 17 Managing Scan Templates on page 5 22 Managing Folder and Email Profiles on page 5 26 Managing Files and Scanning Policies on page 5 31 Calibrating the Scanner on page 5 35 See also Using the Scanner Windows tutorial at www xerox com office 8510 8560support Using the Scanner Macintosh tutorial at www xerox com office 8510 8560support Note Some of the features described in this chapter may not be available on your system configuration Phaser 8510 8560MFP Multifunction Product 5 1 Overview Overview The scanning procedure used with the Phaser 8510 8560MFP product differs from that of desktop scanners Because the product is normally connected to a network rather than directly to a single computer you select a destination for the scanned image at the Phaser 8510 8560MFP product Phaser 8560MFP products You can store scanned images on the Phaser 8560MFP product s hard drive in either the Public Folder or a private fol
198. the drop down field This determines where the individual will appear in the list Name Enter the individual s name Phone Number Enter the individual s fax number Starting Rate Select a transmission rate from the drop down field Click the Save Changes button Phaser 8510 8560MFP Multifunction Product 6 7 Adding Individual and Group Speed Dial Entries Adding a Group Set up and save group names to easily access them when you want to send a fax to a group Groups can include both individual and group entries once they have been set up Note Individual entries must be set up before groups can be defined Using the Control Panel Use the control panel to add or remove individuals or groups from the speed dial group Setting Up a Group To set up a group 1 On the control panel press the Speed Dial button Select Group and then press the OK button Select a blank number in the list displayed and then press the OK button Using the alphanumeric keypad enter a group name and then press the OK button oP SY To add individuals to this group a Select Add Individual and then press the OK button This option appears when one or more individuals can be added to this group b Select an individual from the list displayed and then press the OK button C Repeat the above steps to continue adding individuals to the group 6 To add a group to this group a Select Add Group and then press the OK button This opti
199. to Email or Copy to Folder tabs 1 Access the Xerox Scan Utility on your computer m Windows Right click the Xerox Scan Utility icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock Select the Scan Settings tab and then select the settings you want to use with the template Color Black and White Original Size Resolution Original Type File Format and Sides to Scan Select the Preview image in Xerox Scan Utility option to view the scanned image in both the Scan to Email or Copy to Folder tabs From these tabs you can select the appropriate folder or email profile settings to use with your scanned images Select one of the following options m To create a new template for the settings you selected Enter the name for the new template in the Saved Templates Settings field m To edit an existing template with the settings you selected Select a template from the list displayed in the Saved Templates Settings drop down list Click the Save button to save the settings for the new or revised template Phaser 8510 85560MFP Multifunction Product 5 23 Managing Scan Templates Creating a Template to Scan Images Directly to a Folder To create a template that places scanned images in a specific folder destination
200. ts only Print Quality Mode Type of Print Job Fast Color Fastest full color mode useful for many images and previewing your work Rapidly produces review documents useful for rush jobs not recommended for documents containing small text fine detail or large areas of bright solid fill Standard General purpose mode for full color printing Produces crisp bright prints at high speed Recommended for vibrant saturated color prints Enhanced Best mode for business presentations Produces superior text resolution and very smooth light colors This mode takes longer to process and print than Standard or Fast Color High Resolution Photo Highest quality mode for color prints Provides the best detail and smoothness for photographic images Produces highest quality color prints with the best text resolution and smoothest light colors This mode takes longer to process and print than the other modes Phaser 8510 5560MFP Multifunction Product 7 2 Controlling the Quality of Your Prints To select the print quality mode in a supported driver Operating System Steps Windows 98 SE Select the Setup tab 1 2 Select a print quality mode Windows 2000 Windows XP or Windows Server 2003 Select the Paper Quality tab Select a print quality mode M Mac OS 9 x 1 In the Print dialog box select General 2 Select Print Quality from the drop down list 3 Select the desired mode for Quality
201. ts the existing values for this individual You can change the individual s name fax number or starting rate m Remove It Removes the individual from the speed dial directory To revise or remove the individual name and fax number information follow the onscreen prompts Phaser 8510 8560MFP Multifunction Product 6 10 Adding Individual and Group Speed Dial Entries Editing or Deleting a Group Speed Dial Entry To revise or remove groups 1 2 3 4 On the control panel press the Speed Dial button Select Group and then press the OK button Select a group name in the list displayed and then press the OK button Select one of the following options m Use As Destination Returns you to the main fax screen The selected group is displayed in the Fax To field m Make Changes Edits the existing values for this group You can change the group name or edit the group components such as adding or removing an individual or group entry m Remove It Removes the group from the speed dial directory To revise or remove the group information follow the onscreen prompts Press the Back button until you are returned to the main Fax menu screen Phaser 8510 8560MFP Multifunction Product 6 11 Faxing Multiple Recipients Using Send List Faxing Multiple Recipients Using Send List This section includes m Setting Up a Send List of Fax Recipients on page 6 12 m Viewing or Editing the Send List on page 6 13 Setting
202. ttings TekColor tab Color corrections Black and white conversion Color adjustments Saved settings Phaser 8510 5560MFP Multifunction Product 3 21 Selecting Printing Options Printing Options for Windows Operating Systems Continued Operating System Driver Tab Printing Options Windows 98 SE Setup tab m Paper type size and tray selection m Orientation m Automatic 2 sided printing m End of job notification m Print quality Output Options tab m Separation pages Cover pages m Secure prints proof prints and saved prints TekColor tab m Color corrections Black and white conversion Phaser 8510 5560MFP Multifunction Product 3 22 Selecting Printing Options Selecting Options for an Individual Job Macintosh To select print settings for a particular job change the driver settings before sending the job to the printer 1 With the document open in your application click File and then click Print 2 Select the desired printing options from the menus and drop down lists that are displayed Note In Macintosh OS X click Save Preset on the Print menu screen to save the current printer settings You can create multiple presets and save each with its own distinctive name and printer settings To print jobs using specific printer settings click the applicable saved preset in the Presets list 3 Click Print to print the job See the following table for specific printing options
203. turn off the system using the power switch located on the side of the system Unplug all cables and cords Never turn off the system by pulling the power cord or using a power strip with an on off switch Never move the system if you receive a Power Down Error Head not Parked message on the control panel The system is not ready to be moved If the printhead is not locked the system can be damaged during shipment Always lock the scanhead transportation lock on the left side of the system before removing the scanner portion of the system Shipping the scanner with the scanhead unlocked can damage the scanner 8560 131 Phaser 8510 8560MFP Multifunction Product A 5 Always remove the document feeder before shipping the system Always remove the scanner before shipping the system Always move the system separately from optional Trays 3 and 4 The system is heavy and must be lifted by two people 8560 069 m Never place food or liquids on the system Caution Damage to the system resulting from improper moving or failure to repackage the system properly for shipment is not covered by the warranty service agreement or Total Satisfaction Guarantee The Total Satisfaction Guarantee is available in the United States and Canada Coverage may vary outside these areas please contact your local representative for details Phaser 8510 8560MFP Multifunction Product A 6 Symbols Marked on Product Use caution
204. ty icon on the taskbar and then select Xerox Scan Utility If the icon does not appear in the taskbar click Start select Programs select Xerox Office Printing select Scanning and then select Xerox Scan Utility m Macintosh Click the Xerox Scan Utility icon in the dock 2 Select the Scan to Email tab Select one or more images you want to send in an email 4 Select the profile you want to use from the Email Profiles drop down list The fields for Attachment Base Name To CC Subject and Message display information that applies to the saved profile 5 Ifdesired enter a different name in the Base Attachment Name field and select new email settings The Xerox Scan Utility adds the scan date and time information for each image to the end of the file name Note For example if you scan an image at 10 15 07 am on April 27 2007 select PDF as the file name extension and then enter the new file name report in the Base Attachment Name field the actual file name becomes report 2007 04 27 10 15 07 pdf 6 Click the Copy to Email button to open your email application The selected images are attached to the email 7 If desired make additional changes to the email message and then send the email See also Managing Scan Templates on page 5 22 Managing Folder and Email Profiles on page 5 26 Phaser 8510 8560MFP Multifunction Product 5 10 Retrieving Scanned Images Selecting New Email Settings When Sending Scanned Ima
205. u EET RR eee a el 3 47 Printing Custom Size Paper 0 0 cece e 3 52 4 Copying Basic Copying oe cde be eee ehh e teeth meet EE EET Bae hee ne 4 2 Adjusting Copying Options l l e 4 3 Basic Settings oes cee set eta phe PE LEE ER DURS a Por doce ee ERE ea 4 3 Image Adjustments sede pei ka ses tue ade p DIAC bee RU 4 8 Image Placement Adjustments slsseeeeeee eee 4 13 Output Adjustments senescere ed woes en dee D bres a d Rc 4 16 Advanced Copying 0 0 cece mh 4 18 Phaser 8510 8560MFP Multifunction Product ii Contents Managing Copy Functions 0 0 eee ee eect en eens 4 20 Setting the Print Job Interrupt Option 0 0 0 cece 4 20 Using a Color Copy Password 0 c cece cect eee eh 4 20 5 Scanning OVEIVIEW i tebe pes bo ei Boa duck OPE EP DU et ES ear Ee ee ee ee 5 2 Installing the Scan Driver leleeeeeeeeeee I 5 2 Basic Scanning ie oue de data pee ea addy ee Sheek Gewese we ale 5 3 Scanning Originals at the Phaser 8510MFP Product 0 0 0 0 0000 5 4 Scanning Originals at the Phaser 8560MFPP Product 0 00000 ee ee 5 5 Using Walk Up Scanning sseeeeeeeeee nent eee 5 7 Retrieving Scanned Images cece eee eee eect E 5 8 Using CentreWare IS to Retrieve Images 0 0 cece ee eee eee 5 9 Using the Xerox Scan Utility to Retrieve Images 0 0 0 0 2 eee eee 5 10 Importing Images into an Appl
206. ures Paper types Separation pages Mac OS 9 x General Copies Pages Paper source Color Matching m Print color Cover Page m Cover pages Layout Pages per sheet Border 2 sided printing Print Quality Print quality Image smoothing Job Type m Secure prints personal prints proof prints and saved prints Advanced Options Paper types Offset collated sets Separation pages Phaser 8510 5560M FP Multifunction Product 3 24 Printing on Both Sides of the Paper Printing on Both Sides of the Paper This section includes m Automatic 2 Sided Printing Guidelines on page 3 25 m Manual 2 Sided Printing on page 3 27 Note For information about manual two sided printing go to the Knowledge Base at wwwW xerox com office 8510 8560support Automatic 2 Sided Printing Guidelines Automatic 2 sided printing is available from all trays Before printing a 2 sided document verify the following requirements m The system has a duplex automatic document feeder that supports 2 sided printing m The paper weight is within the appropriate weight range 60 122 g m 16 32 Ib Bond The following paper and media cannot be used for 2 sided printing m Transparencies m Envelopes m Labels See also Supported Paper and Media on page 3 3 System Configurations on page 1 5 Phaser 8510 8560MFP Multifunction Product 3 25 Binding Edge Options Printing on Both Sides of the Paper When you use the printer driver to select 2 sided pr
207. utton and LEDs Press the Document Type button to select the type of document for your copy or scan job photo graphic mixed text and graphics text only 3 Output Quality button and LEDs copy only Press the Output Quality button to select the output quality mode for the copy job fast color standard enhanced and high resolution photo See also Copying on page 4 1 Scanning on page 5 1 Faxing on page 6 1 Color Document Output 2Sided Lighten Reduce Mode Type Quality Darken Enlarge A 4 Ape E 400 a E 9 mm ej yep of 6 ei C3 Z 2 S Auto ES E 8 st epr 5 6 8560 007 2 Sided button and LEDs Press the 2 Sided button to select either one or 2 sided for the original and one or 2 sided for the output Lighten Darken button and LEDs Press the Lighten Darken button to select a setting for your copy scan or fax job Reduce Enlarge button and LEDs Press the Reduce Enlarge button to select reduce enlarge percentage options for your output 25 50 100 150 200 400 Reduce Enlarge Down Arrow button Press the Down Arrow button to reduce the percentage in one percent increments Reduce Enlarge Up Arrow button Press the Up Arrow button to increase the percentage in one percent increments Reduce Enlarge Percentage LED The LED displays the percentage selected Phaser 8510 8560MFP Multifunction Product 1 9 Middle of the Control Panel Ready to Copy Paper Supply
208. xerox com office 8510 8560support Phaser 8510 8560MFP Multifunction Product 2 11 Installing the System Drivers EtherTalk Note If you use EtherTalk Macintosh computers do not require IP addresses Follow these steps to install the printer driver 1 2 3 Open the AppleTalk Control Panel Verify that the Ethernet port is the selected network port Double click the installer on the Software and Documentation CD ROM to install the printer driver Open the Chooser and then click the LaserWriter driver From the right column of the Chooser select the system and then click Create to create the desktop system Macintosh OS X Version 10 2 and Higher Set up your system using Bonjour Rendezvous create a desktop USB connection or use an LPD LPR connection for Macintosh OS X versions 10 2 and higher Macintosh OS X Version 10 2 and 10 3 To install the printer driver from the Software and Documentation CD ROM 1 2 Pa eS pP Insert the CD ROM into the CD ROM drive and select the VISE installer to install the printer software When installation is complete select one of the following options m Open the Print Center utility for Mac OS X version 10 2 x m Open the Printer Setup Utility for Mac OS X version 10 3 x Note To locate utilities on the Macintosh hard drive open the Applications folder and then open the Utilities folder Confirm that the first drop down menu is set to Bonjour Rendezvous
209. xit Cover on page 9 2 Jam at Exit Path on page 9 8 Jam at Front Cover on page 9 11 Jam at Tray 2 3 or 4 on page 9 18 Jam at the Document Feeder on page 9 23 See also User Safety on page A 1 Jam at Exit Cover To clear a jam at the exit cover 1 Lift the control panel 8560 075 Phaser 8510 8560MFP Multifunction Product 9 2 Clearing Paper Jams 2 Remove paper from the output tray 8560 076 3 Open the exit cover 8560 077 Phaser 8510 8560MFP Multifunction Product 9 3 Clearing Paper Jams 4 Pullthe jammed paper slowly out of the system Confirm that all paper fragments are removed 8560 078 5 If you did not find paper in Step 4 lift the paper guides 6 Remove any jammed paper 8560 080 Phaser 8510 8560MFP Multifunction Product 9 4 Clearing Paper Jams the exit cover Close T ntrol panel the co 8 Close Phaser 8510 8560MFP Multifunction Product 9 5 Clearing Paper Jams 9 If you did not find paper in the previous steps follow these steps a Pull up the latch on the front of the system to open the front cover 8560 083 b Pull the jammed paper slowly out of the system Confirm that all paper fragments are removed 8560 084 Phaser 8510 8560MFP Multifunction Product 9 6 C Close the front cover ana PN 8560 085 Clearing Paper J

Xerox 7765 All in One Printer User Manual

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