Home

Xerox 7335 All in One Printer User Manual

1. 31 TCP IP Configuration Selection List As displayed on your screen the following selections are available for TCP IP Configuration IP Mode Select the IP Mode that applies to your network environment General Host Name The default entry assures a name that is unique to this device on the network IP Address Resolution Use this drop down menu to select the method to use to assign IP Addresses Select STATIC DHCP RARP BOOTP or DHCP Autonet Note that with the Autonet option selected if a Windows 2000 client can t contact the DHCP server it will assign itself an IP address from the 169 254 0 0 class B address space This is also known as zero configuration or Bonjour networking Make sure to check the Enabled box for Self Assigned Address at the bottom of your screen IP Address entry box To be filled in manually ONLY when Static addressing is selected Subnet Mask entry box To be filled in manually ONLY when Static addressing is selected Gateway Address entry box To be filled in manually ONLY when Static addressing is selected Domain Name Enter the fully qualified domain name here For example xerox com DNS Configuration DHCP Address Resolution check box If enabled with a check mark the Device will contact the DHCP Server for the IP Addresses of up to three DNS Servers If unchecked this information must be entered manually Three DNS Address boxes are supplied for the manual entry of DNS Server addresses Dy
2. Set this item if SMTP AUTH is selected for E mail Send Authentication Enter the same password twice in the New Password and Re enter Password If you do not set the password leave it blank and select Save b Select Close until the Connectivity amp Network Setup list is again displayed 88 5 Setting S MIME Security if desired a b From the Connectivity amp Network Setup list select Security Settings If the selection is not visible use the scrolling arrow to display it Select S MIME Settings and set the following items Device Certificate S MIME Link a certificate to the machine You MUST have an S MIME certificate on the machine to perform encryption For information on S MIME certificates refer to the Configuration of E mail Encryption Digital Signature topic in the Security section in this guide S MIME Communication Set whether to enable or disable S MIME Communication when a certificate ID is set Receive Untrusted E mail Set whether to receive untrusted E mail or not Receive Untrusted iFAX if available on screen Set whether to receive untrusted iFAX or not Message Digest Algorithm Select a message digest algorithm from SHA1 or MD5 Message Encryption Method Select a contents encryption method from 3DES RC2 40 RC2 64 or RC2 128 Digital Signature Outgoing E mail Set whether to always attach a digital signature to E mail or to select a digital signature when sendi
3. Add the Printer to the Windows 2000 Windows XP or Vista Desktop 1 Onthe Windows 2000 desktop from the Start menu select Settings then Printers On the Windows XP desktop from Start select Printers and Faxes The Vista path is Start Control Panel Printer s 2 On Windows 2000 double click Add Printer On Windows XP from Printer Tasks select Add a printer When the Add Printer Wizard displays click Next Select Network Printer and click Next To create an IPP printer select Connect to a printer on the Internet oa PF Io Type http followed by the printer s fully qualified Domain name or IP address in the URL field Note that you may have to type ipp after the Printer s name or IP address The Printer s Name can be either the Internet Host Name or the SMB Host Name as shown on the Device s Configuration Report depending on the name resolution used by your network DNS or WINS 7 Click Next 8 When prompted for the driver files select Have Disk and browse to the location of your print driver 9 Select the INF file then click Open 10 When the Install from Disk screen displays verify the path and file name are correct and click OK 11 Select the model that corresponds to your Printer and click Next 12 Enter a name for your Printer and select either Yes or No for making this printer your default Windows printer Select Yes if you will be printing primarily to this printer from your Windows applications Cl
4. Note that with the Autonet option selected if a Windows 2000 client can t contact the DHCP server it will assign itself an IP address from the 169 254 0 0 class B address space This is also known as zero configuration or Bonjour networking Make sure to check the Enabled box for Self Assigned Address at the bottom of your screen IP Address entry box To be filled in manually ONLY when Static addressing is selected Subnet Mask entry box To be filled in manually ONLY when Static addressing is selected Gateway Address entry box To be filled in manually ONLY when Static addressing is selected Domain Name Enter the fully qualified domain name here For example xerox com DNS Configuration DNS Server Address Resolution check box If enabled with a check mark the Device will contact the DHCP Server for the IP Addresses of up to three DNS Servers If unchecked this information must be entered manually Three DNS Address boxes are supplied for the manual entry of DNS Server addresses Dynamic DNS Update Box If your DNS Server does not support dynamic IP address updates there is no need to enable this checkbox Check the Overwrite box to enable DNS information overwriting Generate Domain Search List Automatically A check box is provided for enabling automatic Domain searches Domain Names 1 2 3 Three text boxes are provided for the entry of Domains to search for example Xerox com Connection Timeout An entry box is provided
5. 2 Ensure the machine is fully functional on the network Ensure that the TCP IP with DNS WINS enabled and HTTP protocols are configured on the device and fully functional Refer to those topics in this guide for configuring information as required This is required to access CentreWare Internet Services to configure Authentication The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure Authentication settings by using an Internet browser Ensure the Authentication Server to be used is functional on your network Refer to your manufacturer s documentation for instructions to complete this task At Your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select the Security folder then the Authentication Configuration hot link Select Login to Remote Accounts from the Login Type drop down list then typically Accounting Disabled from the Accounting Mode drop down list Place a checkmark in the Enable box for each service that you wish to restrict access to For explanations of each service click the Help button Note If a Guest User box is available and configurable consider whether it is advisable in your network environment to allow simple password guest access to this restricted service device The default setting is Off Click Next Clic
6. At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select Security Select Authentication Configuration In the Login Type box select Login to Remote Accounts then click Apply The device will reboot At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select Services Select Scan to Home Select General On the Scan to Home page in the Status area a On the Status line click the enabled box b Inthe Friendly Name box type in a user recognizable name of up to 127 characters for the template that will appear in Template Details on the machine s User Interface c On the Determine Home Directory line ensure that the radio button next to LDAP Query is selected The device will query the LDAP server with the user s authenticated login name and retrieve the user s home directory to set up the template scanning path to that directory In the LDAP Mapping for Home Directory area a Todefine the LDAP home directory to a name other than homeDirectory click the LDAP Mapping for Home Directory link b To create a scanning subdirectory within the user s home directory select Automatically Create Subdirectory and specify a general name 69 Scanning to the Device s Hard Drive Mailboxe
7. Configuring the SNMP Port Configure the transport protocol for the SNMP port using CentreWare Internet Services 1 Start a web browser on a network connected workstation Enter the machine s IP address in the address box of the browser and press Enter Click the Properties tab Click Port Status Select place a checkmark in the UDP check box next to SNMP Click Apply Enter the System Administrator user ID and password when prompted and click OK Oo NO OT FW PD Click the Reboot button when it displays If a Reboot button fails to display click the Status tab and click Reboot Machine from that screen 147 Creating Job Flow Sheets Before you can link a job flow sheet to a mailbox you need to create at least one job flow sheet To create a job flow sheet perform the following steps kb ar ON 10 11 12 13 14 15 16 17 18 19 Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or current password Touch Enter when finished Press the Machine Status button on the Control Panel then touch the Tools tab Select Setup amp Calibration Touch Create Job Flow Sheets Note If this selection is unavailable follow the instructions in the next topic Creating a Mailbox and Linking to a Job Flow Sheet to create your flow sheet Touch Create Select items to be set from the displayed item list then touch Change Settings When done touch Save
8. 1 Ensure that your device is fully functioning on the network 2 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functioning This is required to access CentreWare Internet Services to configure Xerox Standard Accounting The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure XSA with a web browser To verify that the TCP IP and HTTP protocols are correctly configured print a Configuration Report as stated in the Configuration Report topic in the Network Connectivity section of this guide To configure TCP IP refer to the TCP IP Configuration topic in the NOS Selection section of this guide To enable HTTP refer to the Enable Internet Services HTTP topic in the Network Connectivity section of this guide 214 Enable Xerox Standard Accounting from Internet Services At your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address bar Press Enter Click the Properties tab Select the Accounting folder then click the Accounting Configuration hot link Select Xerox Standard Accounting from the Accounting Type drop down list Note It is also possible to select Xerox Accounting for use with an Authentication Server as described in the Security Authentication section of this guide Place a checkmark in the Enable box for each service that you wish to restrict access to
9. Enter the SMTP Server Name IP Address and press Save Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 XXX XXx Xxx cannot be used b SMTP Server Port Number Enter a value in the range from 1 to 65535 The default is 25 Note This configuration is not necessary if SMTP has been selected for the Mail Receiving Protocol and has already been configured E mail Send Authentication Select one from Off POP before SMTP or SMTP AUTH Tip If you are having trouble sending E mail to see if Authentication is the problem set this item to Off and set the SMTP Server IP Address above to a server that does not require authentication Note If POP before SMTP is selected the POP3 settings must be set SMTP AUTH Login Name Set this item if SMTP AUTH is selected for E mail Send Authentication SMTP AUTH Password Set this item if SMTP AUTH is selected for E mail Send Authentication Enter the same password twice in the New Password and Re enter Password If you do not set the password leave it blank and select Save Select Close until the Connectivity amp Network Setup list is again displayed 98 5 Setting S MIME Security if desired a b From the Connectivity amp Network Setup list select Security Settings If the selection is not visible use the scrolling arrow to dis
10. Note The default user ID is 11111 When using the Authentication feature a password is required The default password is x admin c Press the Machine Status button on the Control Panel d Touch the Tools tab 2 When using the SMB protocol enable the SMB port Select Connectivity amp Network Setup Select Port Settings Select Port Status and then select Change Settings a b c Select SMB and then select Change Settings d e Select Enabled then select Save f Select Close until the Port Settings screen is displayed 138 3 When using the FTP protocol enable the FTP client port a From the Tools tab screen select Connectivity amp Network Setup then Port Settings b From the Port Settings screen select FTP Client and then select Change Settings c Select Port Status and then select Change Settings d Select Enabled then select Save e Select Close repeatedly until the Tools tab screen is displayed 4 Setan IP address If an IP address is already set this step is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain an IP address If the address cannot be obtained automatically or static configuration is preferred configure an IP address a subnet mask and a gateway address as follows a Select Protocol Settings b Select IPv4 or other mode Address Resolution then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Stati
11. Note that this Tab also contains a handy Reboot Machine button enabling remote rebooting of the Device when needed 241 Jobs Tab Clicking the Jobs tab allows you to view the current job queue as well as a history of processed jobs Click on the Active Jobs hot link to view the current job queue If you click on the folder labeled Job History List you will see the Job History hot link which when clicked displays a list of jobs that have been processed from the dates indicated on the screen The list includes jobs that have been printed copied and scanned 242 Print Tab The Print tab features the Job Submission hot link Job Submission allows you to send print ready jobs to the Device Note The print ready jobs must be in a file format that the Device recognizes PostScript files with a ps file extension for example Delivery methods include Immediate Print Proof Print Delayed Print and Secure Print For information on Secure Print refer to the Security Secure Print topic in this guide Use the Browse button to locate your print ready job Click Submit Job when you are ready to submit your job 243 Scan Tab Includes the Mailbox Job Templates and Job Flow Sheets hot links The Mailbox link lets you create individual mailboxes into which you can direct scanned documents These documents can then be retrieved and printed either at the device or locally at your workstation as explained in the Scanning to the D
12. On the Properties tab of Internet Services click the Accounting folder then the Xerox Standard Accounting folder in the directory tree Click the Manage Accounting link Place a checkmark in the box for the desired User ID Click Limits and Access a Fo bh Enter the new User Limits check the Reset box and click Apply 218 Using XSA at the machine When you enable XSA users must enter a valid user name at the machine to access any services to which access restriction has been applied Refer to Enable Xerox Standard Accounting in this section for the specific service restricting procedure At the Machine ie ko bh Press the All Services button if necessary to display all the available service buttons Press any button representing a service to which restricted access has been applied When the Press the Log In Out button message displays on screen press the Log In Out button Enter a User ID and touch Confirm Note If the User is a member of more than one Group Account he or she will be asked to select the account that they wish to log into When the User is logged in the selected service screen will be displayed The User can now use that service with usage tracked by XSA 219 Resetting Usage Data At your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Accounting folder the
13. When a document is identified and selected a check mark will be placed in the Order field More than one document can be selected e In the Mailbox a document to be previewed may be any print scan or fax job e Ona thumb drive a document may only be a JPEG in the Exchangeable image file format Exif Exif JPEGS are JPEGs as they are stored on a digital camera A JPEG produced by Photoshop or any other image modification and storage software will not work properly Select Thumbnail The Thumbnail feature will open a preview window of the selected document A small thumbnail sized image will display on your screen This option is useful in determining if you have chosen the correct document Select Print The mailbox print settings will display Select the Paper Supply Output and 2 Sided Printing Options e Paper Supply Select the paper to be used with this document e Output Select the desired output destination for this document e 2 Sided Printing Select the appropriate 2 Sided Printing option for this document Select Print The selected document will be printed to the specified location 236 Hard Disk Data Encryption The controller hard disk data encryption is enabled by default on your WC 7300 series product This encryption feature provides an additional level of data security on the device while operating at a low level within the operating system The impact on performance is very small Note Enabling or dis
14. When you make an entry mistake press the lt C gt Clear button and enter again When moving to the next value without entering all 3 digits select Next f Select Save g Configure TCP IP Subnet Mask and TCP IP Gateway Address using the same process as stated above Notes Enter the Gateway address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 XXX XXX Xxx cannot be used Specify the subnet mask by a combination of the numbers 0 128 192 224 240 248 252 254 and 255 However you cannot use 0 between non zero values If you do not set the gateway address enter 0 0 0 0 Select Close until the Tools tab screen is displayed Wait several seconds for the Auto Clear service to log you out If you changed any settings the Device will automatically reboot to register and enable your new settings After the machine is restarted print out a Configuration Report to confirm that the ports are enabled and TCP IP is correctly configured For information on how to print a Configuration Report refer to the Configuration Report topic in the Network Connectivity section of this guide 84 Configuring the E mail Environment Note This configuration can also be performed using CentreWare Internet Services For information on how to use CentreWare Internet Services refer to the Internet Services section of this guide 1 Display
15. select your application from the drop down list including Microsoft Active Directory IBM Lotus Domino or other Applications Enter any other attributes for LDAP to search for such as cn sn givenName mail and telephoneNumber Note that the default setting for Directory Service for Address Book is Use which allows LDAP to be used with machine options that can benefit from LDAP address lookups such as E mail Click Apply and supply the Administrator User name and password if prompted 187 Enable Specific Xerox Secure Access Settings 1 oa fF OD Open your Web browser and enter the TCP IP address of the machine in the Address bar Press Enter Select the Properties tab Select the Security folder In the Security folder select the Remote Authentication Servers folder In the Remote Authentication Servers folder select Xerox Secure Access Settings In the Xerox Secure Access Settings area a Enter text in the Default Prompt and Default Title boxes to create the prompt and prompt title that will be displayed on the multifunction device s screen informing users how to authenticate themselves at the device Note If the Title and Prompt have been configured on the Secure Access Server then that information will override the information entered here b Select the Enable box for Local Login to allow users to log in locally at the device c Select the Enable box for Get Accounting Code to get user accounting
16. unlike conventional fax machines which utilize public phone lines Also the machine can receive e mails transmitted from other machines which support the iFax service When the machine receives e mail from an iFAX compatible machine the received document is printed automatically Note It is assumed that you purchased the Internet Fax option to enable iFAX with your Device If you did not contact your Xerox Representative to purchase this option Preparations The following describes the necessary conditions to use iFAX on the machine System Requirements for the Machine e Internet Fax kit e The machine is connected to the network and communication through TCP IP is available e The environment is prepared for e mail exchange 91 Installation Procedure Installation Overview The configuration procedure to use the iFAX feature on the machine is comprised of the following steps 1 Enable the ports which are used for the iFAX feature and set an IP address of the machine 2 Configure the items for the iFAX feature on the machine Note Configuration can also be performed using CentreWare Internet Services 92 Enabling the E mail Ports and Setting TCP IP First enable the ports for the e mail feature then set the IP address The procedure for setting the machine is as follows First enable the E mail port then set the IP address Note The configuration can also be performed using CentreWare Internet Services For inf
17. 25 26 27 28 Go to the machine and press the All Services button Press the Fax button Enter a valid fax number Place a document in the document handler and press the Start button located to the immediate right of the Control Panel s numeric keypad Verify that the fax was received by the specified fax machine 108 Configure a Fax Filing Repository using SMB Installation Checklist 1 Following the fax server software manufacturer s instructions create a shared folder on the fax server to be used as a scan filing location repository for scanned documents Write down the Share Name of the folder and the Computer Name or Server Name Create a user account login name and password for the machine on the server Make sure that the machine has full access rights to the scan directory Write down the user account login name and password If allowed by the fax server software manufacturer test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights and Share setup Note that you can also simply wait until you have finished setting up device to server communications as stated in this section then send a fax to the server to test the communications setup 109 Enter the Fax Repository Details via Internet Service
18. 35 Press Port Settings When the Port Settings menu displays press the SMB selection line Press the Change Settings button in the lower right corner of the Port Settings menu screen When the SMB selection menu displays note that you have only one setting available on a single numbered horizontal line Press this selection line Press the Change Settings button On the SMB Port Status screen note which of the two buttons is highlighted as the current setting for SMB Enablement The available settings are Enabled or Disabled To enable SMB at the device select the Enabled setting Press the Save button on the touch screen which returns you to the SMB selection menu To exit the screen without making changes press the Cancel button Exit the SMB selection menu and return to the Port Settings menu by pressing the rectangular Close button in the upper right corner of the touch screen Exit the Port Settings menu by pressing the rectangular Close button in the upper right corner of the Port Settings menu screen To exit the Tools tab screen wait several seconds for the Auto Clear service to log you out 36 Viewing or Configuring the SMB Host Name or WINS Server with Internet Services 1 aro Nn Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties Tab Click the plus symbol to the left of Connectivity then th
19. Authentication System area appears In the Authentication System area a Settings drop down list box select Authentication Agent b Select Apply then reboot the device following the prompt 182 Configure Remote Authentication for Kerberos Windows 2000 At your Workstation f 7 8 9 With the Authentication Configuration web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Note that as of February 2007 you can either return to the Security folder and the Authentication Configuration hot link discussed on the previous page or use the alternative path stated below Select the Remote Authentication Server Directory Service folder in the list of hot links select Authentication System and pick Kerberos Solaris from the drop down list Click Apply Select Kerberos Server Settings Enter the IP Address of the Primary Server Domain Controller running the Key Distribution Center service Enter the IP Address of the Secondary Server Domain Controller if necessary Enter details of the Windows 2000 Domain in the Realm Name box For example example com Enter details for up to 4 alternate Domain Controllers and backups if required 10 C
20. Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select HTTP in the directory tree The available selections include Port Number entry box The default value is Port 80 which is the HTTP Port number assigned by the IANA Internet Assigned Numbers Authority This default value should not need to be changed Maximum Connections entry box Connection Time out entry box Secure HTTP SSL checkbox To be enabled only when you wish to set all HTTP communications with the device to encrypted communications If you do this you will have to have a digital certificate installed on the device as stated in the Security Encryption section of this guide Secure HTTP Port Number HTTP traffic will be routed to this port when using HTTP with SSL encryption In the Maximum Connections entry box accept the default value or enter a number for the maximum number of hosts networked workstations that can be connected to the Device s HTTP Server Internet Services web pages at one time In the Connection Time Out entry box accept the default value or enter the number of seconds that a browser connection can remain open without any activity Click the Apply button to apply setting changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart the Device There is a convenient Reboot Machine button on the Status
21. Configuration Report topic in the Network Connectivity section of this guide To configure TCP IP refer to the TCP IP Configuration topic in the NOS Selection section of this guide To enable HTTP refer to the Enable Internet Services HTTP topic in the Network Connectivity section of this guide Ensure that the FTP Client and SMB port are enabled on the device To verify this print a Configuration Report as stated in the Configuration Report topic in the Network Connectivity section of this guide To enable SMB refer to Enabling the SMB Setting at the Device in the Microsoft NetBIOS over IP Networks topic of this guide To enable FTP use the same SMB enabling procedure and simply choose FTP as the port to enable Note that after configuring a scan filing location file repository you need to create at least one template for users to select to scan their documents to the pre configured repository 156 Configure a Scan Filing Location Scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers After storage on the server the files can be retrieved at any properly configured networked workstation A dedicated file server is not required to receive scans A dedicated server is required however for the installation and use of SMARTsend software to remotely manage the pool of templates workflows displayed locally to device users if so desired Scanning is
22. E mail 248 Services Folder This folder contains several subfolders The Printing subfolder contains a hot link labeled Print Mode and another sub folder labeled Language Emulations Click on the Print Mode hot link to set the Page Description Language emulation used by the Printer s Input Ports displayed on the screen Depending upon the Ports enabled at the Device the list of Ports will include Parallel AppleTalk with PostScript SMB LPD IPP and Port 9100 Typical Page Description selections for each Port include Auto auto select PostScript HP GL 2 PCL and TIFF JPEG To have the Device register changes made to any settings click the rectangular Apply button Click on the Language Emulations folder then on a Page Description language to access the Printer s default preferences for processing that Page Description Language To have the Device register changes made to any settings click the Apply button The E mail subfolder contains a Default link to set up default E mail parameters and a Public Address Book link For complete information on REQUIRED E mail settings refer to the Scan to E mail topic in the Options section of this guide The Public Address Book hot link enables you to import an address book in Comma Separated Value CSV format This address book can be used by such system options as E mail Fax and iFAX Click the Browse button to locate your CSV formatted file then click Import Now The Fax subfolder
23. Enter a name for Community Name Read Only also known as GET Oak on Enter a name for Community Name Read Write also known as SET Caution If you change the GET and or SET Community Names you must also change the names in all network applications that are communicating by SNMP with this Device 7 Enter a name for the Community Name Trap Notification This is the default password for SNMP TRAPS sent from the device to the Manager by SNMP Optionally enter the System Administrator s name for packet identification purposes Select a trap and click Edit in the Trap Notification Settings section 10 Select your transport method IPX or UDP and fill in the trap destination information for your selected method 11 Select the event s that you wish to report on by checking the applicable box es 12 Click the Apply button to accept the changes or the Undo button to return the settings to their previous values Note Changes to settings will not be applied until you restart the Device A Reboot Machine button is available on the Status Tab of Internet Services 260 Configure Microsoft Networking also Known as SMB For full instructions on configuring this device for Microsoft Networking refer to the Microsoft NetBIOS over IP Networks topic in the NOS Selection section of this guide 261 Configure IPP 1 Hr Zo Open your Web browser and enter the TCP IP address of the Device in the Address or Location field
24. Features supported for Job Flow Incoming Mailbox Documents Available Outgoing processing Faxes for private polling Printing Fax forwarding up to 100 recipients iFAX transmission up to 100 recipients Scanned documents Printing Fax forwarding up to 100 recipients iFAX transmission up to 100 recipients Fax to Mailbox Printing Fax forwarding up to 100 recipients iFAX transmission up to 100 recipients iFAX received Printing Fax forwarding up to 100 recipients iFAX transmission depending on System Administration mode settings 144 Enabling Ports and Setting TCP IP In order to use the job flow service you must enable the SOAP port the SNMP port the Internet Service HTTP port and set IP addresses The procedure for setting the machine is as follows Note The configuration can also be performed using CentreWare Internet Services For information on how to use CentreWare Internet Services refer to the Internet Services section of this guide 1 Display the System Administrator Menu screen a Press the Log In Out button b Enter the user ID with the numeric keypad or the keyboard displayed on screen and select Enter Note The default user ID is 11111 When using the Authentication feature a password is required The default password is x admin c Press the Machine Status button on the Control Panel then touch the Tools tab 2 Enable the SOAP port Select Connectivity a
25. If a POP3 server is used to receive E mails register the machine s E mail address and a user to the POP3 server Also it is necessary to set the POP3 server address on the machine POP user name and password Set the POP receiving user address Also specify a password as required S MIME settings Set the S MIME information O Required setting s Optional setting Not required to set x Not supported 1 When you use iFAX Direct select System Settings Fax Settings iFAX Operation Control and then select Direct P2P under IFAX Communication Pathway Registering an E mail account A mail account for the machine needs to be registered to a mail server Note For information on mail account registration refer to your mail server documentation Configuring E mail Environment Enable the E mail ports and configure the machine E mail address TCP IP environment and E mail server from the machine Note The configuration can also be performed using CentreWare Internet Services For information on how to use CentreWare Internet Services refer to the Internet Services section of this guide 81 Installation Procedure Installation Overview This section describes the configuration procedure to use the E mail feature on the machine The following two steps are necessary to use the E mail feature e Enabling the E mail ports and setting TCP IP Set the ma
26. LDAP Referrals line click Enabled to have the server refer to additional LDAP servers when user information is initially unavailable e f using LDAP Referrals enter the number of additional servers to check for user information Hop Limit In the Search Name Order area select the method that you would like LDAP to use to perform searches Click Apply then reboot the device at the prompt Continue with the next procedure to set LDAP Authentication 190 LDAP Authentication To set LDAP authentication 9 10 12 Click the Properties tab click the Connectivity folder click the Protocols folder then click the LDAP folder In the LDAP folder click the LDAP Authentication link On the LDAP Authentication page in the LDAP Authentication box a On the Authentication Method line either e Click Direct Authentication to set authentication with the LDAP server with the user name and password entered by the user or e Click Authentication of User Attributes to set authentication with the LDAP server to the attributes listed on this dialog such as samAccountName b On the Attribute of Typed User Name line type mail c On the Attribute of Login User Name line type samAccountName d Regarding text strings unless you are very familiar with LDAP do not add text strings to the User Name e Click Apply then reboot the device at the prompt Continue with the next procedure to set LDAP Group A
27. LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC Print a Configuration Report at the Device and perform these tasks 1 Under the Ethernet Rated Speed data label on the Report verify that your communications speed is correctly set for your network and that you have a MAC address listed The driver for your NIC works at the Media Access Control MAC layer of the protocol stack If no MAC address is shown you have either a bad NIC or no NIC at all Replace or install the Network Interface Card Under the CentreWare Internet Services data label verify that this feature is Enabled If it is NOT enable it following the instructions supplied in the Network Connectivity section of this guide Under the EtherTalk data label verify that the Port is enabled and that Device has been assigned an EtherTalk Printer Name and an EtherTalk zone If one or more of these parameters needs to be configured follow the instructions supplied in the EtherTalk AppleTalk Configuration topic of the NOS Selection section of this guide Under the EtherTalk data label and at the bottom of the Configuration Report verify that PostScript is installed in the Device If a PostScript license is installed in the Device the PostScript logo will be clearly displayed at the b
28. Note The default user ID is 11111 and the default password is x admin Refresh the web browser Click on the left of Security to display the items in the folder 205 9 10 Configure the certificate a Click on Trusted Digital Certificate Management b Select Local Device for Category Scan File for Certificate Purpose and then click the Display the List button Place a check mark in the box in front of the Certificate you wish to view details for Click the Certificate Details button Click the Use this certificate button o a 9 Click Reboot The machine will reboot and the setting values will be reflected Configure the settings for PDF XPS Signatures a Refresh the web browser b Click on the left of Security to display the items in the folder c Click PDF DocuWorks Security Settings and then set the following items PDF Signature Select the setting for PDF Signature from Do not add signature Always add visible signature Always add invisible signature or Select during send XPS Signature Select the setting for XPS Signature from Do not add signature Always add signature or Select during send d Click the Apply button 206 Configuration on a Computer Confirm that the digital certificate being used by the machine to encrypt PDF and XPS files has been imported and is registered on the recipient s computer This will assure the ability to conduct two way digital signin
29. Number 1 On the LPD selections menu press the selection line labeled LPD Port Number Press the Change Settings button Note the setting of Port 515 which is the recommended default value To change the setting use the keypad displayed on screen To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button LPD Maximum Number of Sessions Sit Ss o Jo Select LPD Maximum Number of Sessions Press Change Settings Select a number from 1 to 10 To change settings press Save To exit without making changes press Cancel Exiting the LPD Selections Menu To exit the LPD selections menu which returns you to the Port Settings menu press the rectangular Close button in the upper right corner of the touch screen Exiting the Port Settings Menu and returning to the Device s Tools tab screen 1 To exit the Port Settings menu returning to the Device s Tools tab screen press the rectangular Close button in the upper right corner of the Port Settings menu screen Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Port Settings menu the Device will automatically reboot to register and enable your new settings 30 TCP IP Dynamic Addressing k DF w N 9 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press E
30. Peer to Peer LPR Printing under the Print Drivers Tab of this guide to verify that Print Services for Unix are installed in the workstation Note that access to this Device s Services can be restricted by Host IP addresses As this feature could cause communications to appear to fail in certain instances see the IP Filtering procedure in the Nos Selection section of this guide for further details To assure successful printing make sure that the Device is configured to support the Page Description Language PDL being used by your driver To check the PDL being used by the driver print a test job to file Open and view the job in a program such as Notepad The PDL being used by the driver will be displayed in the first few lines of Printer Language Next check the Page Description Languages being supported by the Device s ports by following the instructions supplied under the Setting PDL Emulations procedure in the Internet Services section of this guide The PDL being used by the driver and the PDL supported by the Port you are printing to MUST match for successful printing to occur 274 NetBIOS over IP Troubleshooting Use the following check list to troubleshoot your network communication problem Check Physical Media and Network Interface Cards 1 2 Verify that the Device is powered ON Verify that the Device and Workstation are using the correct cabling to communicate over the network Use category 3 UTP patch NOT cros
31. Report select Auto Print On Auto Print Off or Print when delivery fails from the drop down menu Note that the Transfer Report only shows whether data was sent to the fax server It does not show whether the fax was successfully sent by the fax server Check the User Name and Domain Name Realm boxes if you want these items to appear on the Job Log The Job Log is filed with the scan job Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin Configure the Fax Server 15 Configure the fax server so that it is able to monitor the fax repository for documents Refer to the fax management software manufacturer s documentation to complete this task Test Faxing through the Server 1 Fb oO DN Go to the machine and press the All Services button Press the Fax button Enter a valid email address Place a document in the document handler and press the Start button located to the immediate right of the Control Panel s numeric keypad Verify that the email was received by the specified recipient 114 Features that can be set in support of Server Fax Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers Note that a maximum of 50 characters can be designated for each destination and that only fax destinations can be used Also note that all Address Book information other than Fax Number Destination Name and Index Character will
32. Right click on the dat link that appears and select Save Target As A dialog box will prompt you to specify and name and location for the cloned file Ensure the extension reads dat 8 Click Save The dat file can now be used to restore the information to the same machine or to clone other machines 223 To Restore Settings or Clone Settings to another Machine Note This procedure will cause the machine to reboot and will be unavailable over the network for several minutes Note All machines must have the same version of software for the dat file to be accepted 1 Open your web browser and enter the TCP IP address of the machine that you wish to restore or clone the settings to Press Enter Click the Properties tab Click the General Setup folder then Cloning In the Cloning area in the Install Clone File box a Click Browse and move through your file system to the dat file b Click Open c Click Install 5 If prompted enter the current administrator User name and password The default is 11111 and x admin Note The machine will be unavailable over the network for several minutes 6 Once rebooted a Configuration Report should automatically print if enabled If the Configuration Report does not automatically print manually print the list by referring to the instructions in the Configuration Report topic in the Network Connectivity section of this guide Looking at the Configuration Report verify that some o
33. Scan File Signatures PDF XPS Documents 204 Installation Cvervlew eens eeeaaaesgaaeeeeaaaesdaeeeceaaesdqeeeeesaaeseeeeeeseeeeeeaaeenes 204 Configuring Scan File certificates with CentreWare Internet Services ceccceeeeeessteeeeseeeneeees 205 Configuration on a e ell e 207 SE 208 To ue El 208 Scheduled Image Overwrite r r a ae e aa e a ai i ea aae aa aaaea daaa anaana a aa aao nipae ipa irapis 209 Security Secure Watermark cccsecssseeeeeeeeeeeseeseeeeeeeeeesesneeeensaeeeaneeeseeeeasesaaesenenaessnaeseaseaenseeeeas 210 To configure Secure Watemark 210 Security Secure Print eegee escent dace EE eet neice ied a ded eae 212 Xerox Standard ACCOUNUNG ee EEEEAEEEE ENNEN EENS sn teveencecvasdavendeecdectecseduccecdaedeestoetecccuess 214 HE 214 Installation GheckliS trisite eidar ran Pal ciate ageet ese tidat ried madi Aaaa Tiaka 214 Enable Xerox Standard Accounting from Internet Gervlces 215 vi Create a Group ee EE 216 Create a User Account and Set Usage Umtts nnt 217 Maximum Usage Limits and Resetting Individual Usage Limite 218 To Reset User Limits if N COSSALrY 0 2 eee eceecceeeeeeeeeceeeeeteneeeeeeneeeeeeeeesaeeeeeecaaaeeeeeeneeaaeeeesteneeeeeenaes 218 Using XSA atthe MACHING saini iaa oe a aaa tee a a A ea tudes eA E aaa EE a ea 219 Resetting Usage Datel TEE 220 Print a Usage RODO acura ea Mee a a a a 221 Enable XSA in your Print Drivers 0 0 ceecccececeeeeeneeeeeeeeeeeeaeeeeeeeeeeaaeeeeeeeeea
34. Sending the Fax misii deceit aes eege es ee A en ee ee ee 132 LAN Fax PostScript DiVersi iaa chen eine adalat 133 Initial Setup EE 133 Adding a Recipient to a Fax Phonebook A 134 Sending the FAX ortho eessen dt eter vied da Wt eta eee Seege be 135 Stopping the Fax when necessary escceceeeeeesenee eect eeeeeaeeceeeeeeeeaeesecaeeeesaaeeseeeeeessaaeseeneeeeesaeeseeaees 135 Scan to PC FTR SMB araoe concede scoccovezecesectcceeseteedue seedy sscpeeeacets tote sncuedevsdsyesnace testi en aaeanoa aiae 136 CVERVIOW tea cos Lt EE aerating nada pita ege eebe dree 136 Requirements OLF E 136 Requirements for MP 136 NEE te edel 137 Enabling Ports and Setting TCP IP 0 ccsccccecececeseeeeeeeeeeeeaee secs eeeeaeeeseaeeeesaaeesecaeeeeaaesseeeeesnaeeseeeees 138 Receiving Computer Configuration cccccccceeceeeeeeeeeeeee cece eeeeaaeeeceeeeeeeaeseeneeeecaeeeseneeeseaeeeseeeeseees 141 Hewa with e HEET 141 Using With SMB eea E E E A deeded ladeesinen fev eedidates 141 Adding the Receiving Computers Address to the Address Book 142 iv Using the Scan to PC FTP SMB Feature 143 Setup and Use of Job Flow Sheets with Mailboxes cccseccssseeeeeeeeeeseeeeeeseeeeeseeseseeeeesseeeeseeeees 144 ONIA EI e eege er ete E E EA A AED ele lerdal 144 Features supported for Job Flow coassa us eaa Eiaa aAA AREA AENA NE rE AA Doaa Fa rA SARRA EINES ANa 144 Enabling Ports and Setting TOPA EG 145 Configuring the SNMP POf EE 147
35. Server can be running Kerberos SMB or LDAP and is configured as stated in the Configuring Remote Authentication topics of this guide section Note that the Accounting Type can also be set to Network Accounting to work with a networked accounting package as stated in the Configuring Xerox Secure Access topic in this section of this guide Refer to the Equitrac documentation for further setup instructions 169 Services Managed by User ID Authentication The services that can be managed by user ID authentication vary depending on the selected Authentication mode The following tables provide a summary of these managed services for each mode When Local Machine Access is enabled Service Manageable by Authentication Copy Yes Print Yes Charge Print Private Print Yes Scan Service Yes Fax iFAX Yes Direct Fax Yes Report List No When Network Access is enabled Service Manageable by Authentication Copy Yes Print Yes Charge Print Private Print Yes Scan Service Yes Fax iFAX Yes Direct Fax Yes Report List No When Remote Access is enabled Service Manageable by Authentication Copy Yes Print No Charge Print Private Print Yes Scan Service Yes Fax iFAX Yes Direct Fax No Report List No 170 Effects of Authentication on Job Flow Sheets and Mailboxes When Login to Local Accounts is enabled even if authenti
36. Tab of Internet Services 263 Configure WSD Web Services on Devices As stated by Microsoft WSD is Microsoft s implementation of the Devices Profile for Web Services DPWS standard a specification that enables devices such as printers cell phones cameras and home entertainment centers to use standard Web based protocols HTTP and UDP to discover one another advertise their services over the IP versions 4 or 6 network and report on their operational status Typically a device such as a network printer will use a small amount of flash memory to store WSD related information The WSD device then advertises a primary endpoint that can be located through WS Discovery via UDP on a Windows Vista client The endpoint supplies metadata about itself through WS Metadata Transfer This information typically includes manufacturer device information and service host metadata information on offered services WSD provides two way communication enabling a printer to both receive jobs and to send status notifications to Windows clients when events occur such as supplies running low To configure this multifunction device for WSD perform the following steps 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select WSD in the directory tree The availabl
37. To enable SSL a Click the Properties tab b Click the Security folder then the SSL TLS Settings link c If prompted type or enter your System Administrator user name and password user name default 11111 password default x admin d Inthe SSL TLS Settings area on the HTTP SSL TLS Communication line click Enabled 66 e f Click Apply If changes were made to the SSL settings you may need to e Reboot the system e Close and reopen the client browser To enable the ports 209 5 p Click the Properties tab Click the Connectivity folder then Port Settings On the SNMP line click Enabled On the SMB line click Enabled On the FTP Client line click Enabled On the SOAP line click Enabled Click Apply If changes were made to the SSL settings you may need to reboot the system To ensure that IPv4 is enabled by default o a0 8 Click the Properties tab Click the Connectivity folder then the Protocols folder In the Protocols folder click TCP IP In the IP Mode area on the IP Mode line click or verify IPv4 If you clicked IPv4 click Apply EIP applications can now register to the device You may need to map buttons to Custom Services at the Local User Interface in order to see the new applications 67 Scan to Home The Scan to Home option is supported through the Network Scanning service Essentially it is a template file xs
38. You can change these names however the Host Name must be unique on the network The automatically generated Host Name should assure its uniqueness The Host Name has a 32 character limit while the Printer Name has a 62 character limit If you change either name be sure to click Apply You can reboot the device remotely using the Reboot Machine button which is available on the Status Tab of Internet Services 269 Troubleshooting General Troubleshooting Procedure 1 Make sure that the machine is switched ON and that the Main screen typically the All Services screen is displayed Note The actual screen displayed as the Main screen is selectable To determine the screen you would like displayed press the Log In Out button enter the Administrator password default of 11111 press Enter and press the Machine Status button Press the Tools tab Press Common Service Settings press Screen Button Settings select Service Screen Default touch Change Settings make your selection and touch Save Touch Close until the Tools tab screen is displayed Wait several seconds for the Auto Clear service to log you out 2 Make sure that the machine is plugged into a live network drop typically with a Category 5 twisted pair cable attached to the RJ 45 socket at the rear of the Device Note You can often determine if the drop is live by looking at the link and activity if available light or lights at the rear of the Device If these lights are l
39. a valid TCP IP address Also verify that this workstation is using a DNS or WINS Server for resolution of the NetBIOS Host name typically the same name as the computer s Internet host name If the TCP IP protocol is NOT loaded click the Install button then select Protocol as the type of network component that you wish to install Click the Add button and select Internet Protocol TCP IP With your Operating System Installer Disk readily available click the Have Disk button and follow any remaining instructions Verify that the Client for Microsoft Networks is installed in the Workstation On the Windows 2000 Desktop right mouse click the My Network Places icon and select Properties Right mouse click on the Local Area Connection icon and select Properties On the Windows XP desktop click Start Conirol Panel and double click Network Connections Right mouse click on the Local Area Connection icon and select Properties If the Client for Microsoft Networks is NOT loaded click the Install button then select Client as the type of network component that you wish to install Click the Add button and select Client for Microsoft Networks With your Operating System Installer Disk readily available click the Have Disk button and follow any remaining instructions 54 Add the Printer to the Windows 2000 or Windows XP Desktop 1 10 12 13 14 15 On the Windows 2000 desktop from the Start menu select Set
40. again then click on Setup E mail Notification to send billing meter or supplies data read notifications to the locally designated Administrator Enter the e mail address of the designated Administrator in the box es supplied Place a check mark in the boxes associated with the type of notifications you wish to have e mailed Click Apply and supply the administrator User Name and Password if prompted The default is 11111 and x admin Click on the Meter Assistant or Supplies Assistant links at any time to see the status of your communications 22 Machine Software Upgrades To upgrade you must first obtain the upgrade software and then install it Prepare for the upgrade It is important to obtain the correct upgrade file for your machine Determine the software version you are currently running as follows T a Fo bh Open your web browser and enter http and the TCP IP address of the machine in the Address or Location field then press Enter Click the Properties tab Click the General Setup folder Click Configuration Scroll down to the Software section to see your System Software version Write down the version number Note whether whether the Controller ROM is listed as Controller ROM or Controller PS ROM This will determine which file to download from Xerox com Download the software file a Obtain the new software upgrade file Controller ROM or Controller PS ROM for your machine from the www x
41. as stated in the Configuration Report topic in the Network Connectivity section of this guide To configure TCP IP refer to the TCP IP Configuration topic in the NOS Selection section of this guide To enable HTTP refer to the Enable Internet Services HTTP topic in the Network Connectivity section of this guide Ensure that the FTP Client and SMB port are enabled on the device To verify this print a Configuration Report as stated in the Configuration Report topic in the Network Connectivity section of this guide To enable SMB refer to Enabling the SMB Setting at the Device in the Microsoft NetBIOS over IP Networks topic of this guide To enable FTP use the same SMB enabling procedure and simply choose FTP as the port to enable Install and configure the Xerox certified third party fax server per the fax management software manufacturer s instructions Note If the fax server will be using TCP IP to communicate it is recommended that the server be assigned a static IP address 104 Configure a Fax Filing Location Repository Faxing from the multifunction device to a fax server is very similar to the other methods of faxing available to users on the multifunction device The user simply selects the Fax button from the All Services screen enters a Recipient phone number when prompted places a document in the document handler and presses Start The scanned document is converted into a TIFF file and a job log is sent alo
42. assigning a password note that you have five setting selections displayed on five numbered horizontal lines The available selections include Mailbox Name Check Passcode Delete Documents After Retrieval Delete Expired Documents and Link Job Flow Sheet to Mailbox To assign a name to the Mailbox press the Mailbox Name selection line 149 14 15 16 20 21 22 23 24 25 Press the rectangular Change Settings button Use the touch screen keyboard to enter in a name for your Mailbox When finished entering in a name press the Save button in the upper right corner of the screen To exit the screen without saving changes press the Cancel button On the Mailbox settings screen press any other selection lines of interest and use the Change Settings button as previously described to access and make setting changes Use the Save button to save your changes To link this Mailbox with your Job Flow Sheet touch Link Job Flow Sheet to Mailbox and touch Change Settings Touch Create Change Link to set the Mailbox link to a previously created Job Flow Sheet Note If no Job Flow sheets are displayed press Create to create one and follow the instructions supplied in the Creating Job Flow Sheets topic in this section Select your Job Flow Sheet from the list clicking Refresh if necessary and touch Save Touch the Auto Start checkbox to place a checkmark in the box for automatic processing of doc
43. can contain alphanumeric characters to a maximum of 32 characters for example A10 User ID s must be unique 5 Enter the user name for example Jane Smith The user name can contain alphanumeric characters to a maximum of 32 characters User names must be unique Enter a passcode in the Passcode box Specify the usage limits for this account in the User Limits boxes The maximum value for each limit is 9999999 8 Click the Apply button when you have finished setting the usage limits 217 Maximum Usage Limits and Resetting Individual Usage Limits The first time a user logs into the device after they have reached their maximum usage limit a message displays on the user interface The message notifies the user that they have reached their limit for the feature Users will not be unable to use the feature until their limit is reset If the user performs a copy job at the machine and mid way through the job their limit is exceeded the job will not continue If the user performs a scan job at the machine and mid way through the job their limit is exceeded the job will be cancelled If the user s limit is reached before a print job is completed the machine will notify the user that their limit has been reached The job will be deleted from the print queue The job may run over due to sheets committed to the paper path Note The system administrator has unlimited access to the machine To Reset User Limits if necessary 1
44. checked If it is NOT checked check it with your mouse and click Apply Reboot the Device with the Reboot Machine button on the Status tab Under the IPP data label verify that the Port number associated with IPP is 631 This is the port number assigned to IPP by the Internet Assigned Numbers Authority If the number is not 631 set it to 631 following the instructions supplied in the Configure IPP procedure in the Internet Services section of this guide 279 At the Windows 2000 workstation perform these tasks Note As IPP the Internet Printing Protocol is supported by all Windows 2000 workstations the following procedure is written specifically for Windows 2000 The IPP printing service is available for other workstation operating systems through downloads from the Microsoft web site In general troubleshooting procedures for other operating systems will be similar to this one 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press ENTER If the Device s Internet Services web pages begin to display on the workstation you are communicating with the Device If NOT make sure that your web browser is not set to use a proxy server and repeat the procedure If unsuccessful perform the next step 2 Verify that the Internet protocol TCP IP is installed in the Windows 2000 or XP workstation On the Windows 2000 Desktop right click the My Network Places icon and select Properties Rig
45. configured on the machine using one of the file transfer options below Select your method by clicking one of the buttons below FTP File Transfer Protocol Requires an FTP service running on a server or a workstation SMB Server Message Block Available for filing to an environment that supports the SMB protocol Note As other filing methods become available their configuration will be similar to the procedures for configuring scan filing repositories using FTP and SMB described in this section 157 Configure a Scan Filing Repository using FTP Installation Checklist 1 Ensure that a File Transfer Protocol FTP service is running on the server or workstation where images scanned by the machine will be stored Write down the IP address or host name Create a user account and password for the machine When a document is scanned the machine logs in using the account transfers the file to the server or workstation and logs out Write down the user account and password Create a directory folder within the FTP root to be used as a scan filing location repository Write down the directory name Enter the Scan Repository Details via Internet Services 4 ONO 10 Enter either an IP Address or Host Name for the server 12 13 14 15 16 17 18 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Cli
46. connection s addresses in DNS is checked Select the WINS Tab and verify that the NetBIOS setting is set to either Use NetBIOS Setting from the DHCP Server or that NetBIOS is enabled over TCP IP Click Cancel twice and verify that the Client for Microsoft Networks is installed Finally with your Operating System Installer Disk readily available through Add Remove Programs and Add Remove Windows Components select Other Network File and Print Services Click Details check the box for Print Services for Unix and click OK and Next When prompted for the Name or address of server providing od enter in the Device s SMB Host Name as seen on the Device s Configuration Report When prompted for a queue name enter in your preference of an easily identified name for this Printer Install the Print driver on your workstation and when prompted to select a port to print through select the LPR port that you just created Print a Test Print to verify successful communications with the printer 52 NetBIOS over IP Client Server Printing Before You Start 1 Obtain the Print Driver for your workstation s operating system Drivers are available on one of the CD ROMs that came with your Device They are also typically available for downloading in self extracting Zip file format from the Internet at www xerox com Print a Configuration Report as stated under the Network Connectivity Tab of this guide On the Configuration Report verify
47. corner of the screen To exit the screen that lists all assigned and unassigned Mailboxes press the rectangular Close button in the upper right corner of the screen Configuring Expiration Settings for Stored Documents This setting allows the System Administrator to set a document expiration timer to delete documents stored in but not retrieved from mailboxes 1 2 w D NO oO Fs Press the Log In Out button on the Control Panel On the keypad enter 11111 or the current password Touch Enter when finished From the Tools tab screen use the arrow control in the Group menu to scroll to Stored Document Settings Select Mailbox Document Expiration Date and touch Change Settings Select On set the timer controls and touch Save Make any other selections desired press Change Settings then press Save Press Close to return to the Tools tab screen To exit the Tools tab screen wait several seconds for the Auto Clear service to log you out 72 Setting Up Mailboxes with Internet Services gt A meim o 10 11 Note Scanning to the Device s hard drive requires the set up of individual Mailboxes to receive scanned files Up to 200 Mailboxes can be set up to support this type of scanning To set up Mailboxes perform the following steps Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Scan tab Select Mailbox in the directory t
48. for entering a Timeout for searches of Domains Zero Configuration Networking Used with DHCP Autonet selected from the IP Address Resolution drop down menu when this box is checked the device will assign itself an IP address from the 169 254 0 0 class B address space Note Changes to TCP IP settings will not be applied until you restart reboot the Device 258 Configure LPD 1 Hr Zo Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select LPD in the directory tree The available selections include Port Number with a default value of 515 As this is the port for the TCP Spooler assigned by the IANA Internet Assigned Numbers Authority the default value should not need to be changed A TBCP Filter checkbox displayed when PostScript is enabled Connection Time Out entry box Maximum Number of Sessions Enter the maximum number of simultaneously connected hosts for this interface or accept the default value Enter a Time Out value for jobs being sent to the Device through this Port This is the length of time that the Controller will wait for an end of job command before printing the current job Click the Apply button to accept the changes or the Undo button to return the settings to their previous values Note Changes to settings are no
49. for installing and building CUPS are contained in the CUPS Software Administrators Manual written and copyrighted by Easy Software Products and available for downloading at www cups org documentation php An Overview of the Common UNIX Printing System Version 1 1 by Easy Software is also available at this site A case history of the building and installation of CUPS source code on a FreeBSD 4 2 machine is described in the article entitled Using CUPS the Common UNIX Printing System by Ralph Krause available at www cups org through the links documentation tutorials BSD Today Using CUPS selections Directory locations for the CUPS files as described in this article are the following Programs were copied to usr local bin and usr local sbin Documentation was copied to usr local share docs cups A directory called usr local share cups was created for various CUPS data files The configuration files were copied to usr local etc cups The binary distribution of CUPS is available in tar format with installation and removal scripts as well as in rpm and dpkg formats for RedHat and Debian versions of Linux After logging into the workstation as root su and downloading the appropriate files to the root directory the CUPS installation process begins as follows Tar format After untarring the files run the installation script with cups install and press Enter RPM format rpm e lpr rpm i cups 1 1 linux M m n intel rom and pres
50. illuminate e Cause The USB cable may not be connected correctly e Remedy Power off the machine pull out the USB cable and then insert the cable into the connector securely Symptom 2 The Media Print Photos and Media Print Text icons are not displayed on the All Services screen e Cause The machine does not recognize the media card reader properly e Remedy Power off the machine pull out the USB cable and then insert the cable into the connector securely Symptom 3 Blank sheets are output e Cause Files that cannot be printed by the machine image files not saved in Exif format are included in the selected files e Remedy Image files not saved in Exif format cannot be printed by Index Print Delete the image files that cannot be printed by Index Print and then print files again Note If an image file in Exif format is edited or saved on a computer the file format is changed and no longer remains in Exif format 231 USB Printing Overview The USB Printing is available as an optional kit for the WorkCentre 7328 7335 7345 If the Media Card Reader is installed on the WorkCentre 7328 7335 7345 image data Exif taken by digital cameras and document files PDF TIFF can be printed by the WorkCentre 7328 7335 7345 Note Exif is a file format that embeds information required to print data in an image taken by digital cameras If an image file in Exif format is edited or saved on a computer the file for
51. in the Digital Signature Outgoing E mail settings Exporting an S MIME certificate to the computer using CentreWare Internet Services and registering the exported S MIME certificate in the certificate storage location of the E mail application Note that the exporting of certificates is accomplished using the Trusted Certificates Management hot link under Security folder on the Properties page of Internet Services For information on how to export a certificate refer to the CentreWare Internet Services online help For information on how to register a certificate in an E mail application refer to the manuals provided with the E mail application Sending E mail with S MIME digital signature from a computer to the machine It is necessary to register a personal certificate of a sender s E mail address an intermediate certificate authority certificate of the personal certificate and a root certificate on the machine For information on how to import a certificate refer to the CentreWare Internet Services online help Supported E mail applications E mail applications that can send and receive E mail to and from the machine are as follows Outlook 2000 2002 2003 Outlook Express 6 Netscape 7 x 203 Configuration of Scan File Signatures PDF XPS Documents Installation Overview Configuration on the Machine Import a certificate from a Certificate Authority in PKCS12 format then configure the certificate on the machine using Cen
52. is used to set the machine to support embedded fax Scan to Fax or Server Fax Scan to Fax Server The Defaults hot link is used to enable or disable the printing of a Transfer Report in support of Server Fax operations Refer to the Server Fax topic of this guide for full information 249 Services Folder continued The Network Scanning subfolder is used to set up Network Scanning using Templates as stated in this guide in the topic of the same name The Machine Software Subfolder currently contains two hot links Upgrades and Manual Upgrade The Upgrades hot link provides the Enabling control for software upgrades The Manual Upgrade hot link provides the ability to manually perform software upgrades after enabling through the Upgrades link The Xerox Services subfolder contains a link to setting up the Xerox Communication Server This is the Xerox server that supports automatic billing and supplies reporting set up as stated in the Smart eSolutions Meter Assistant and Supplies Assistant topic in this guide The Custom Services subfolder contains the Validation Options and Custom Services links The Validation Options link is meant to work with a validation server which is used in an enterprise network to certify the authenticity of Digital Certificates used for file encryption Note that Digital Certificates typically work with SSL TLS encryption which is set up from the Machine Digital Certificate Management link in the Security f
53. length of time the Controller will wait for an end of job command before processing the job Refer to the On Line Help for assistance in configuring the Adobe Communication Protocol if available 13 SNMP Configuration SNMP Simple Network Management Protocol provides a method to remotely monitor and diagnose device performance on the network Once SNMP has been enabled at the device SNMP Management software running on a host computer connected to the network polls the device s agents for operating information and responds to traps from the device regarding specific events Examples of such events might be notifications from the device that it is low on toner or low on paper To view or change the Device s SNMP setting perform the following steps To access SNMP Settings at the Device 1 Press the Log In Out button on the Control Panel 2 Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup Press Port Settings When the Port Settings menu displays press the SNMP selection line OM NOAA E je Press the Change Settings button in the lower right corner of the Port Settings menu screen 10 When the SNMP selection menu displays note that you have only one selection available on a single numbered horizontal line with the
54. list Machine connection to the remote authentication server is then set up by either clicking Next and Configure in the Authentication Configuration dialog or by using the hot links displayed here under the Remote Authentication Server Directory Services folder For complete details on the set up and use of authentication including Remote Authentication refer to Security Authentication in the Options section of this guide The IP Filtering link lets you set up IP address restrictions for access to this device The Audit Log hot link allows you to enable or disable the Audit Log as explained in the Audit Log topic of this guide The Machine Digital Certificate Management link is used to manage all digital certificates of various types stored on the machine The IP Sec link lets you configure the settings for IP Sec encryption The Trusted Certificates Management link sets the categories for trusted certificate management used with digital certificates The 802 1x link is used to authenticate the multifunction device on the 802 1x network The SSL TLS link lets you configure the settings for SSL TLS encryption The PDF XPS Security Settings hot link displays the dialog to determine whether or not to add a digital signature to PDF and XPS files Job Indication Limit subfolder The Job Indication Limit subfolder contains hot links that can be used to block queue display at the device The System Administrator Settings link
55. local address exception list in a typical web browser these addresses will be permitted to bypass the Proxy Server 9 For the HTTP or HTTPS Server Names provide a name of up to 255 characters in length for one or both of these Proxy Servers A fully qualified domain name or IP address can be used Note Make sure that DNS is enabled as stated in the TCP IP Protocol Configuration topic in the NOS Selection section of this guide 10 Leave the Port Number set to 8080 the IANA recognized proxy port unless you are using a different port number 11 Click Apply and supply the administrator User Name and Password if prompted The default is 11111 and x admin 12 If necessary to see the list of Registration hot links again click your browser Back button 13 Click Register with Xerox Communication Server to register this device with the Xerox Communication Server Edge Host which enables the automatic billing meter reading service After registration the device will poll the Edge Host routinely and send meter readings only in response to requests from the Edge Host 21 15 16 17 18 19 20 Place a check mark in the Request Registration box and Server Communication box Note that you can now schedule Xerox Communication Server polling time Make sure to check the server communication Enabled box Click Apply and supply the administrator User Name and Password if prompted If necessary use your browser Back button
56. log you out 122 Create a Mailbox The machine has 200 mailboxes available A mailbox must be created before you can use Remote Mailbox or route received documents into mailboxes using the File Destination Output Destination settings Mailbox Fax Receive or Private Polling documents are stored in the Mailbox This is also convenient for differentiating between received documents and documents to be transmitted such as by Private Polling 1 Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or the current password Touch Enter when finished Press the Machine Status button on the Control Panel Touch the Tools tab Select Setup amp Calibration Touch Mailbox NO aR WD Select an unassigned Mailbox number from the displayed list 123 9 Touch Create Delete a Check Passcode Select On or Off then touch Save Note that it is recommended that you select On then provide a password to secure access to your Mailbox Mailbox Name Enter a name then touch Save Check Passcode the selections below are viewable when On is selected e Save Write A password is required in selecting a mailbox e Print Delete Read A password is required to print and delete mailbox documents e Always All Operations A password is required for both operations described above Delete Documents After Retrieval e No Saves documents in Mailbox e Yes Deletes document
57. name or IP address can be used Note Make sure that DNS is enabled as stated in the TCP IP Protocol Configuration topic in the NOS Selection section of this guide Leave the Port Number set to 8080 the IANA recognized proxy port unless you are using a different port number If you are using a different port number enter it in the available box Check the Authentication box if client authentication is required for the Proxy Server Enter the Login Name for access to the proxy server Up to 32 characters can be entered Click Apply Enter the System Administrator user ID and password when prompted and click OK Parallel Port Configuration To view or change the settings of the Device s parallel port perform the following steps Note You must have purchased the Parallel 1284 Printing kit and installed the supplied hardware before you can configure this port To access Parallel Port Settings at the Device 1 2 OO NODA E je Press the Log In Out button on the Control Panel Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup Press Port Settings Press the line labeled Parallel on the Port Settings menu Press the Change Settings button in the lower right corner of the Port Settings menu screen 10 When the Paral
58. option For instructions refer to the Enabling Options with Software Keys topic in the Options section of this guide Contact your Xerox Sales Representative if you have not purchased the Scanning option Enable the purchased Server Fax option For instructions refer to the Enabling Options with Software Keys topic in the Options section of this guide Contact your Xerox Sales Representative if you have not purchased the Server Fax option Verify that Scan to Fax Server is now the currently enabled Fax Service as follows a oap 5 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click on the Services folder Click on the Fax folder Click the Fax Repository Setup link and verify that Scan to Fax Server is displayed in the selection box If Scan to Fax is displayed instead use the selection arrow to select Scan to Fax Server and click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin 103 Ensure that the TCP IP and HTTP protocols are configured on the device and are fully functional This is required to access the multifunction device s CentreWare Internet Services web pages which can be used to configure Server Fax settings from a network connected workstation To verify that the TCP IP and HTTP protocols are correctly configured print a Configuration Report
59. or use the Static IP Addressing method as described in the TCP IP Protocol Configuration procedure in the NOS selection section of this guide At the Device 1 Verify that you have correctly set up your Mailbox as stated in the Setting Up Mailboxes section of the Scanning to the Device s Hard Drive Mailboxes topic in the Options section of this guide Scan a test document to your Mailbox as stated in the Scanning to Mailboxes section of the Scanning to the Device s Hard Drive Mailboxes topic in the Options section of this guide 285 At the Workstation 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press ENTER If the Device s Internet Services web pages begin to display on the workstation you are communicating with the Device If NOT make sure that your web browser is not set to use a proxy server and repeat the procedure If unsuccessful perform the next step Verify that the workstation has been assigned an IP address subnet mask and gateway address by running a Command DOS prompt typing ipconfig all Windows 2000 XP and pressing ENTER If any of the addresses are incorrect or missing right mouse click on the Network Neighborhood icon My Network Places in Windows 2000 and make sure that the TCP IP protocol is installed and properly configured for IP addressing Run a Command DOS prompt on the workstation and perform ping tests to verify successful packet tr
60. out a Configuration Report as stated in this guide so that you have a record of the TCP IP addresses for use with workstations that need to communicate with the Device using TCP IP Note When using DHCP set a reasonably long Lease Time for the IP Address so that the Device can be restarted when taken out of service for maintenance without being assigned a new IP Address Note Upon rebooting when the system comes up if it can t locate a DHCP server on the network it will use whatever IP address it was previously configured with Determine the method to use to supply the DNS Server IP Addresses to resolve Host Names with IP Addresses Determine whether or not Dynamic DNS should be enabled When finished modifying settings click the Apply button To exit the settings screen without making changes click the Undo button Note Changes to TCP IP settings will not be applied until you restart the Device A remote Reboot Machine button is available on the Status Tab of Internet Services 257 TCP IP Configuration Selection List As displayed on your screen the following selections are available for TCP IP Configuration IP Mode Select the IP Mode that applies to your network environment General Host Name The default entry assures a name that is unique to this device on the network IP Address Resolution Use this drop down menu to select the method to use to assign IP Addresses Select Static DHCP RARP BOOTP or DHCP Autonet
61. sheet from that tray The device will continue to print banner sheets from this secondary tray until the selected tray is refilled To set banner sheet printing and select a banner sheet paper tray 1 Press the Log In Out button on the Device s Control Panel Press the 1 key on the numeric keypad five consecutive times Press the Machine Status button on the Control Panel Touch the Tools tab Touch System Settings In the Group column touch Print Service Settings In the Features column touch Other Settings On the Other Settings screen in the Items column touch Banner Sheet then touch Change Settings Dm Jm mF o bh On the Banner Sheet screen select one of the following e Off e Start Sheet the default choice e End Sheet e Start Sheet amp End Sheet 10 Touch Save 11 To select a banner sheet tray a On the Other Settings screen in the Items column touch Banner Sheet Tray then touch Change Settings b Touch Tray 1 Tray 2 Tray 3 or Tray 4 to select the tray that will hold the banner sheet paper Note Tray 3 is the suggested choice with Tray 4 as the secondary tray 12 Touch Save 255 Set the Ethernet Speed 1 Dark oN Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the Connectivity folder then the Physical Connections folder Click the Ethernet hot link Select your network speed fro
62. stated in the Configure Authentication for LDAP topic in this section of this guide 181 Configuring Xerox Secure Access to work with Remote Authentication At Your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field then select Enter Click the Properties tab Select the Security folder then the Authentication Configuration link The Properties tab refreshes and the Authentication Configuration gt Step 1 of 2 area appears In the Authentication Configuration gt Step 1 of 2 area a Select Xerox Secure Access from the Login Type drop down list b Select the Enabled box for each service that you wish to restrict access to For explanations of each service select the Help button Note If a Guest User box is available and configurable consider whether it is advisable in your network environment to allow simple password guest access to this restricted service device The default setting is Off c Donot place a checkmark in the Non account Print box if you wish to enable people without accounts to continue to print d Select Apply then reboot the device following the prompt e Select Next The Properties tab refreshes and the Authentication Configuration gt Step 2 of 2 area appears In the Authentication Configuration gt Step 2 of 2 area on the Authentication System line select Configure The Properties tab refreshes and the
63. the EtherTalk box then click Apply The available selections include Printer Name Zone Name Enter the name that you wish to assign to this Printer This is the name that will appear in the Chooser Either accept the default zone of which lets the closest router assign the Device to a zone or assign the Device to a zone with a 32 character naming limit Click the Apply button to accept changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart reboot the Device 44 AS400 Printing AS400 Raw TCP IP Printing to Port 9100 CRTDEVPRT Purpose This is the procedure to set up printing to a multifunction device from an AS 400 using the SNMP drivers Assumptions This procedure is intended for users familiar with the AS 400 system especially those experienced with printing in an AS 400 environment The AS 400 must run V4R5 of OS 400 so that the SNMP drivers are present or V4R3 V4R4 with the most current PTFs installed The multifunction device must have port 9100 enabled Procedures To enable port 9100 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the symbol to the left of Connectivity Click the symbol to the left of Protocols Select Raw TCP IP Printing in the directory tree Ensure the Enabled box is checked to enable Raw TCP IP
64. the Job Status button 2 Select the fax job you wish to cancel in the Current and Pending Jobs list 3 Press Cancel to cancel the job 135 Scan to PC FTP SMB Overview This feature is designed to convert scanned data to TIFF JPEG or PDF format and then use the FTP or SMB protocol to send the data to a computer server or workstation on the network Notes It is assumed that you purchased the Scanning option to enable Scanning to FTP SMB with your Device If you did not contact your Xerox Representative to purchase this option For scanning to SMB make sure that a shared folder is created for saving scanned data on the network For scanning to FTP make sure that the server is running the FTP service and that you have created a directory within the FTP root to be used as a scan filing location Requirements for FTP When using FTP transmission one of the following FTP servers with an account on that server login name and password is required Microsoft Windows Server 2003 FTP service of Microsoft Internet Information Server 6 0 Microsoft Windows 2000 Server Microsoft Windows 2000 Professional or Microsoft Windows XP FTP service of Microsoft Internet Information Server 3 0 or later Mac OS X FTP service of Mac OS X 10 1 5 10 2 x 10 3 8 10 3 9 10 4 2 Refer to the manual provided with the software for how to configure the FTP service Requirements for SMB When using SMB transmission a computer running on
65. the multifunction device to send user account information to a Network Accounting server In Internet Services the web pages running on the multifunction device use your web browser to enter the multifunction device s IP address then click the Properties tab then click the Security folder click Authentication Configuration and select Xerox Secure Access for Login Type matched to Network Accounting for Accounting Type For use with Xerox Standard Accounting you select Xerox Secure Access for Login Type then select Xerox Standard Accounting for Accounting Type For instructions on setting up Xerox Standard Accounting refer to the Xerox Standard Accounting section of this guide For instructions on setting up your Network Accounting server refer to the instructions that came with your accounting package as well as the Configuring Network authentication by a remote Accounting server topic in this Security Authentication section You may also need another Authentication Server running LDAP in an ADS environment for example to communicate with the Secure Access Server providing that server with user credentialing information A second Authentication Server may be necessary for web User Interface Authentication if this feature is additionally desired 5 If you have LDAP available on your network it would be wise to configure LDAP on the multifunction device preferably from the Remote Authentication Server Directory Service folder as
66. to change any appropriate print settings Press the Start button 229 Media Print Text Tab The Media Print Text tab allows you to select from a variety of printing options The options for the Media Print Text tab include e Output Color you can choose Color or Black amp White e Paper Supply choose the paper tray to be used as a source when printing e 2 Sided Printing choose 1 Sided 2 Sided Flip on long edge or 2 Sided Flip on short edge e Multiple Up choose from Off 2 Pages Up or 4 Pages Up Index Print The Index Print button allows you to print a collection of miniature 30mm x 40mm images onto one page from the files on the media card When you select the Index Print button you will only be able to specify the number of copies printed All other printing options remain at their previous settings Advanced Settings The Advanced Settings tab allows you to select from a variety of printing options You can choose to set Bitmap Smoothing to On or Off on this tab Selecting the On option smoothes out rough and jagged edges within your document Selecting and Printing Photo Files 1 Insert the media card into the Media Slot of the Media Card Reader Press the All Services button Touch the Media Print Photos icon Fb ND After the files are imported touch the appropriate button You can choose from e Select All e Select from List e Select Range 5 Touch the Media Print Photos and A
67. to register and enable your new settings After the machine is restarted print out a Configuration Report to confirm that the ports are enabled and TCP IP is correctly configured For information on how to print a Configuration Report refer to the Configuration Report topic in the Network Connectivity section of this guide 140 Receiving Computer Configuration The following describes the configuration procedure for the receiving computer server or workstation Using with FTP 1 Ensure that File Transfer Protocol FTP services is running on the server or workstation where images scanned by the machine will be stored Note down the IP address or host name Create a user account and password for the machine When a document is scanned the machine logs in using the account transfers the file to the server or workstation and logs out Note down the user account and password details Create a directory within the FTP root to be used as a scan filing location repository Note down the directory path Test the FTP connection by logging in to the scan directory from a PC with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights and the FTP service setup Using with SMB 1 Create a shared folder to be used as a scan filing location repository for scanned documents Note the Share Name of the folder and the C
68. workstation and perform ping tests to verify successful packet transmission first to the workstation s NIC then to the Gateway if being used then to the Device s NIC To run Ping Tests at the Command DOS prompt type ping xxx xxx xxx xxx and press ENTER Note that there is a space between the word ping and the first xxx Let XXX XXX XXX XXX first represent the workstation s IP address then the IP address of the default gateway and finally the IP address of the Device as shown on the Configuration Report If communicating with the printer in a Peer to Peer environment at the Workstation s Desktop double click the Network Neighborhood icon and see if the Printer s SMB Host Name appears in the Workgroup indicated on the Configuration Report If it does NOT SMB may not be enabled at the Device or there is no Master Browser in the Workgroup Check the Configuration Report to verify that SMB is enabled and if necessary enable Auto Master Mode To enable SMB or Auto Master Mode following the instructions supplied in the Microsoft NetBIOS over IP Networks procedure in the NOS Selection section of this guide 277 From your Workstation s Desktop click Start Settings Printers Start Printers and Faxes in XP right mouse click on the Printer s icon and select Properties From the Ports Tab Windows 2000 determine the Port that the driver is using to print through For peer to peer communications the port name should match the SMB Host na
69. your web browser and press the Enter key Example https 192 168 1 1 Click the Properties tab Confirm that the Machine s E mail Address under the Description hot link is filled in Also note that to use E mail with this machine E Mail has to be enabled and configured as stated in the Scan to E mail section of this guide Click on the left of the Security folder to display the items in the folder Click Machine Digital Certificate Management Click Upload Signed Certificate Note Important When importing a certificate if the same certificate has been already registered in Local Device or Others the certificate cannot be imported Delete the existing certificate before importing the new one a Enter the Password b Enter the Re enter Password c Enter a file name for the file you want to import or select the file to be imported by clicking the Browse button d Click the Import button When a screen to enter the user name and password appears enter the System Administrator user ID and password into User Name and Password and then click OK Note The default user ID is 11111 and the default password is x admin 200 11 12 13 14 Refresh the web browser Click on the left of Security to display the items in the folder Configure the certificate a Click Trusted Certificates Management b Select Local Device for Category S MIME for Certificate Purpose and then click the Di
70. 3 Exiting the EtherTalk Selection Men 43 Exiting the Port Settings Menu and returning to the Tools tab screen 43 Configuring EtherTalk Settings with Internet Services sesssssesssrsesresssrssnrterintsrnssrnnesrnsssrnnsrnnsnn 44 PSA OO marO E jazi ss Cas site sets tanaka ce yeetie E E eles te Uren cot cet sete Ober aies ehce 2s sel atiat teases Satta seit 45 AS400 Raw TCP IP Printing to Port 9100 CHTDEVPDRT 45 AS400 Printing using LPR CRTOUTQ ceccceceeeeeeeeeeeeeceeeeeeeaeeeceeeeceaaeeeseaeeecaeeeseaaeeeeeeeesaeeeennees 47 ONLY CHANGE THE PARAMETERS IN BOLD 0 ccccceeceeeeeeeeeeeeeeeeeeeaeeeceeeeseaaeeeeeeeeeteaeeeseneeeeas 48 ad ug RI 49 TCP IP Peer to Peer LPR or Standard TCP IP PrNUNO ect ett cents went ceesederuan E a aa aaa 49 Windows 2000 Server Professional amp XP Professional amp Vista Print Driver Installation 49 BeTOre YOU Stata EE 49 NetBIOS over IP Peer to Peer Printing cccscecssseeceseeceeeeeeseseeeeeesaeeesneaeenseeeeseaaesaseeeeeseesenseeeeeeeaes 51 Belore You Startende chabert e ara aia a N Diere gieuech ths 51 An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing 0 00 52 NetBIOS over IP Client Server Printing ccsecccseseceseeeeeeeeeeeeseeeeeeseeeesneeeeeeeeeseseaesensneeessnaesneeeeeeeeees 53 Betoro You Statne aoia E ANO EEA A AE a E E e EEA 53 Windows 2000 amp XP Professional Workstation Print Driver Installat
71. 38 Internet Services HTTP Enablement 1 Press the selection line labeled Port Status Press the Change Settings button On the Port Status screen note which of the two buttons is highlighted as the current setting for Internet Services Enablement The available settings are Enabled or Disabled In order to use Internet Services this setting MUST be enabled To change settings press your setting of choice then press the Save button To exit the screen without making any changes click the Cancel button Internet Services Port Number i Press the selection line labeled Internet Services Port Number Press the Change Settings button On the Port Number screen use the supplied keypad to enter the appropriate port number default of 80 To change settings press the Save button To exit the screen without making any changes press the Cancel button Exiting the Internet Services Selection Menu To exit the Internet Service Selection Menu which returns you to the Port Settings menu press the rectangular Close button in the upper right corner of the touch screen Exiting the Port Settings Menu and returning to the Tools tab screen 1 To exit the Port Settings menu returning to the Tools tab screen press the rectangular Close button in the upper right corner of the Port Settings menu screen Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Port Setti
72. Address on the Configuration Report and enter the Host name or IP Address of the computer server or workstation designated to receive scanned files When entering a Host name use the fully qualified domain name For example myhost example com Do NOT use forward or backward slashes Select Shared Name SMB Only to enter in the name of the shared folder on the receiving computer Enter in the name only without any backward slashes Select Save In to enter the directory for storing documents When FTP or SMB is selected supply the name of the directory without any forward or backward slashes When SMB UNC format is selected if available use the Universal Naming Convention format such as host name shared name directory name Select User Name and provide the User account name assigned to the directory on the receiving computer Select Password and provide the password to access the User account on the receiving computer Select Port Number to set the communications port number A sensible selection is Standard Port When done changing and saving settings touch Close repeatedly if necessary to exit to the Tools tab screen Wait several seconds for the Auto Clear service to log you out 142 Using the Scan to PC FTP SMB Feature After the appropriate Ports have been enabled TCP IP has been configured and the receiving computers address added to the Address Book the Scan to PC FTP SMB feature can be used as
73. Authentication System To set Authentication System 24 Click the Properties tab click the Security folder then click the Remote Authentication Servers folder 25 In the the Remote Authentication Servers folder click the Authentication System link 26 On the Authentication System page in the Authentication Type box a Inthe Authentication System Settings drop down list box click or verify LDAP b Click Apply then reboot the device at the prompt Configure Color Copy Access Control at the device To configure the device 1 Press the Log In Out button on the device Control Panel 2 Press the 1 key on the numeric keypad five consecutive times This is the factory default password Touch Enter Press the Machine Status button on the Control Panel Touch the Tools tab Touch Authentication Security Settings In the Group column touch Authentication In the Features column touch Access Control On the Access Control screen touch Feature Access ON OAR Y On the Feature Access screen a Inthe Items column touch Color Copying b Touch the Change Settings button 10 On the Color Copy screen touch Locked then touch Save 11 Reboot the device 12 On the All Services screen touch the Copy icon then the Color button The Login screen appears The device is configured for Color Copy Access for LDAP Group 192 802 1X Authentication The multifunction device supports 802 1X authentication based
74. Creating Job e EE 148 Creating a Mailbox and linking to a Job Flow Sheet for automatic Drocessing 149 Manually linking a Job Flow Sheet to documents in a Mailbox 0 ee cece cent eeeeeeeeeteeeenaeenaeeeaes 151 Testing Job Flow Sheet operation for automatic processing csccceeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeaeeeees 151 Scan to PC DeSktOp ege EENEG ENEE EENS 152 EE 152 Eet E 153 Software Installation Procedure sssessssessisssissiirsstrnsstruttntstnttttntttnntatintatnatsknnsttnntuntnnnnen unune nnana 153 Configure Image Retriever 5 2 on Networked Workstations ssseeseeeesinesseeeserrssrserisssriresrrnssrnnent 153 Testing Scan to PC Operation 153 Network Scanning using templates ecccsesceeeeeeeeeeeeeeeneeeseneeeessaeeeneeeeeseaesseseeeeseeesseseeeeeseneeneas 154 OVENI OW erriari Baie ee av ins Went A aaa ie whe eas 154 SMARTsend SCANNING services 154 scan to PC Desktopi geen do SAA ein vats Dated Ga Ga na aa Ae 154 Additional e 155 Network Scanning User Authentication c cccceseeceeeeceeeeneeeeeeeeeeeeaeeeceeeeeaaeesecaeeesaaeeeeneeeesiaeetee 155 Multifunction Device Authenteaton 155 Template Considerations when using SMARTsend ssesssesseeesseeseesiessirsssrnssrnnsrnnsnnnnsennsnnnt 155 Use of a Validation Gener scene eeeaaeeeeeaeeeseaaesecaeeeesaaeesecaeeseeaaesseeeesaas 155 Installation Checklista annisa a a a bodes aa aaa a a erste aa a aaa a a ees 156 Configure a Scan Filing L
75. Enable box for each service that you wish to restrict access to For explanations of each service click the Help button If available for selection enable Guest User authentication from the associated drop down list Enter the Guest Password twice in the text boxes supplied Click Next To configure Authentication for each account user enter an Account Number in the Account Number box and click Edit 10 Enter the Administrator User name default of 11111 and password default of x admin if prompted O ON amp 11 Fill in the settings for the user For explanations of each setting click the Help button Note Important Set each Service Feature Access as desired DO NOT set a Service Feature Access to No Access unless you wish to deny user access to that specific feature 12 Click Apply Note You can also use the User Interface at the Device to configure Local machine authentication The menu path to follow there is press Log In Out enter the Administrator password default of 11111 press the Machine Status button touch the Tools tab and finally touch Auditron Administration 171 Configuring Remote Authentication When Login to Remote Accounts is enabled users of the device will be asked to provide a user name and password to be validated by the designated authentication server If this validation is successful the machine and any restricted services will be available for individual use Preparations 1
76. For explanations of each service click the Help button Click Apply and enter the Administrator User name and password when prompted default of 11111 and x admin Click OK Click the Reboot Machine button when it displays on screen 215 Create a Group Account 1 On the Properties tab of Internet Services click the Accounting folder then the Xerox Standard Accounting folder in the directory tree Click the Group Accounts link to create a new group account In the Group Accounts Account ID box enter an ID for the new group account for example 001 The Group Account can be numeric values up to a maximum of 32 characters Group Account ID s must be unique Enter a name for the group account in the Account Name box for example Xerox The group name can be alphanumeric characters to a maximum of 32 characters The Group Account name must be unique Click Apply The account will now be available in the Group Accounts list Note that you may have to refresh your browser or click another link then click on Group Accounts again to see the new group 216 Create a User Account and Set Usage Limits Note At least one group account must be created before you create user accounts 1 On the Properties tab of Internet Services click the Accounting folder then the Xerox Standard Accounting folder in the directory tree Click the Manage Accounting link Click the Add New User button Enter an ID for the user The user ID
77. INS server enable the WINS Server Address Resolution check box When enabled the Device will contact the DHCP Server for the IP Addresses of the Primary and Secondary WINS Windows Internet Naming Service Servers Note that two IP Address lines with entry boxes are provided for manual entry when DHCP is not selected To apply setting changes click the Apply button then click the Reboot button to reboot the device To exit without making any changes click the Undo button 37 Note regarding DNS WINS NetBIOS Name Resolution To use the Device s NetBIOS name over the TCP IP Network the DNS and WINS Servers MUST be configured for NetBIOS name to IP address resolution Also make sure that the Device is informed of the addresses of the DNS WINS Servers using the instructions supplied in the TCP IP Dynamic Addressing and Microsoft NetBIOS over IP Networks topics of this guide To Set Up a Workstation to Print Directly to the Device Refer to the set up instructions supplied for NetBIOS over IP Peer to Peer Printing in the Print Drivers section of this guide 38 IPP Configuration The Internet Printing Protocol provides a convenient way to print over the Internet or Intranet using the device s IP address To support this type of printing make sure that Port 9100 is enabled at the device as stated in the Note at the bottom of the Configure Port 9100 procedure in the Internet Services section of this guide Specifically click th
78. Installer disk when prompted Close the Add Remove Programs window 49 Add the Printer to the Windows 2000 or Windows XP Vista Desktop 1 10 11 12 13 14 15 On the Windows 2000 desktop from the Start menu select Settings then Printers On the Windows XP desktop from Start select Printers and Faxes The Vista path is Start Control Panel Printer s On Windows 2000 or XP double click Add Printer When the Add Printer Wizard screen displays click Next Select Local Printer and deselect Automatically detect and install my Plug and Play printer Click Next Select Create a new port and choose LPR from the Type drop down menu LPR becomes available when Print Services for Unix is installed as above Note If you prefer to print raw data to Port 9100 on the Printer you can alternatively choose Standard TCP IP Port Click Next When prompted enter the IP address of the printer Enter a name for the print queue such as raw If you selected the Standard TCP IP port you can accept the default name provided by Windows Click Next You will be prompted for a print driver Select Have Disk and browse to the location of your print driver Select the INF file then click Open When the Install from Disk screen displays verify that the path and file name are correct and click OK Select the model that corresponds to your Printer and click Next Enter a name for your Printer and select either Yes or
79. Log is filed with the scan job Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin Configure the Fax Server 22 Configure the fax server so that it is able to monitor the fax repository for documents Refer to the fax management software manufacturer s documentation to complete this task Test Faxing through the Server 1 Fb na DL Go to the machine and press the All Services button Press the Fax button Enter a valid fax number Place a document in the document handler and press the Start button located to the immediate right of the Control Panel s numeric keypad Verify that the fax is received by the specified fax machine 111 Configure a Fax Filing Repository using SMTP Installation Checklist 1 Ensure that the TCP IP protocol is configured on the device and is fully functional To configure TCP IP refer to the TCP IP Configuration topic in the NOS Selection section of this guide Follow the basic instructions for enabling the E mail ports in the Scan to E mail section of this guide Also in the Scan to E mail section follow the instructions for Configuring E mail Environment to set the Machine E mail Address This address will then be displayed in the From field of the Fax You will need to know the fully qualified domain name of the fax server on your network e g SMTP yournet net Follow the fax server software manufacturer s instructions to c
80. Mailbox Job Templates and Job Flow Sheets hot links The Mailbox link lets you create individual mailboxes into which you can direct scanned documents These documents can then be retrieved and printed either at the device or locally at your workstation as explained in the Scanning to the Device s Hard Drive Mailbox topic In addition by using Job Flow Sheets as explained in the Set Up and Use of Job Flow Sheets topic you can perform a number of actions on the documents residing in your mailbox Job Templates enables the creation and editing of individual Job Templates used to direct scanned jobs to Network Servers e Properties Allows you to configure the Device for job processing options support and network communications e Support Provides a Software Upgrade hot link and displays System Administrator and Xerox Support information By clicking on Change Settings the displayed System Administrator information can be modified as desired Note that Machine Software is best upgraded using the Machine Software folder contained in the Services folder of the Properties tab 240 Status Tab The Status tab allows you to retrieve the status of the Device s Trays and Consumables Click either the Trays or Consumables hot link to view the status of the desired item Click the General hot link for a general description of the machine currently being communicated with Click the Refresh button at any time to refresh the status screens
81. Name Set the name up to 128 characters in length for the job flow sheet Description Set the description up to 256 characters in length for the job flow sheet Keyword Enter a keyword up to 12 characters in length for job flow search Send as Fax Specify the fax transmission address You can specify a total of up to 100 addresses using either Address Numbers or by manual input New Recipient Send as iFAX Specify the E mail address You can specify the address using either the Address Book or by manual input New Recipient Send as E mail Specify the E mail address You can specify the address using either the Address Book or by manual input New Recipient Transfer via FTP 1 and 2 Specify transfer to an FTP server You can specify the address using either the Address Book or by manual entry into the boxes supplied Transfer via SMB 1 and 2 Specify transfer to an SMB server You can specify the address using either the Address Book or by manual entry into the boxes supplied Print Select On if desired then specify Print and Finishing settings This prints a copy of your document after it has been scanned When done with setting selections touch Save Touch Close or Exit to exit the Setup Menu screen and return to the Tools tab screen Wait several seconds for the Auto Clear service to log you out 148 Creating a Mailbox and linking to a Job Flow Sheet for automatic processin
82. No for making this printer your default Windows printer Select Yes if you will be printing primarily to this printer from your Windows applications Click Next If the Printer Sharing Screen displays select Do not share this printer unless the Printer is directly connected to your workstation and you wish to Share it with other network users Click Next Select Yes to print a test page Click Next Click Finish Configure the Print Driver 16 17 On the Windows 2000 desktop from the Start menu select Settings then Printers On the Windows XP desktop from Start select Printers and Faxes The Vista path is Start Control Panel Printer s Right click on the Printer s icon and select Properties Use the available Tabs to set the Printer s job processing defaults including enabling Bi Directional Communication Additional settings may be accessed by clicking the Printing Preferences button on the General Tab 50 NetBIOS over IP Peer to Peer Printing Before You Start 1 Obtain the Print Driver for your workstation s operating system Drivers are available on one of the CD ROMs that came with your Device They are also typically available for downloading in self extracting Zip file format from the Internet at www xerox com Print a Configuration Report as stated under the Network Connectivity Tab of this guide On the Configuration Report verify that SMB is enabled Also verify that TCP IP is enabled as one of the s
83. OK Select the model that corresponds to your Printer and click Next Enter a name for your Printer and select either Yes or No for making this printer your default Windows printer Select Yes if you will be printing primarily to this printer from your Windows applications Click Next Select Yes to print a test page Click Next Click Finish Configure the Print Driver le On the Windows 2000 desktop from the Start menu select Settings then Printers On the Windows XP desktop from Start select Printers and Faxes Right click on the Printer s icon and select Properties Use the available Tabs to set the Printer s job processing defaults including enabling Bi Directional Communication Additional settings may be accessed by clicking the Printing Preferences button on the General Tab 55 IPP Printing Windows 2000 XP Vista Note Supported by all Windows 2000 XP and Vista workstations IPP the Internet Printing Protocol enables the convenience of printing over the Internet or Intranet through the creation of an IPP network port This printing service is available for other workstation operating systems through downloads from the Microsoft web site Follow the instructions provided by Microsoft or other trusted sources on the Internet to install the IPP service on operating systems other than Windows 2000 and XP Before You Start 1 Obtain the Print Driver for your workstation s operating system Drivers are availabl
84. Off then touch Save e If On enter Mailbox number then touch Next and password if required F Code On or Off then touch Save e If On enter F Code and password then touch Next Note F Code is the transmission procedure set by the Communications and Information Network Association of Japan DTMF Method G3 Fax machines that support Manual Send can also make Relay Broadcasts for the machine Refer to the Fax section of the Device s User Guide for full information Relay Broadcast On or Off This feature supports transmitting documents through a Relay Station Refer to the Fax section of the Device s User Guide for full information e If On enter 2 digit Relay Station ID touch Enter Change Recipients e Enter Address Number or the Group Number and touch Add e Print at Relay Station On or Off then Touch Save 12 When complete touch Save to exit the settings screen 13 Touch Close to exit the Address Book screen returning to the Tools tab screen 14 To exit the Tools tab screen if desired wait several seconds for the Auto Clear service to log you out 120 Group Send Setup This setting supports Group Send broadcast Fax transmissions to up to 20 address numbers in a pre designated group Refer to the Group Send topic in the Device s User Guide for full information To set up a Group perform the following steps 1 Press the Log In Out button to enter System Administration Mode On the keypad enter 11111
85. Options and enter the key using the on screen keyboard in the box provided OO o m s 2 zi Touch Save then touch Reboot All Services Log In Out Machine Status 64 Hidden Features Specialized features are enabled by typing special codes at the device These are not major options like scanning or faxing They are minor changes such as changing the durations of built in timers that allow users to customize the device to their own needs Contact your Xerox representative for further information about hidden features To enable a hidden feature 1 Press the Log In Out button on the Control Panel 2 On the keypad enter the code for the hidden feature The code may be as many as 10 digits long Touch Enter when finished 3 Reboot the device When the device reboots the software will be activated 65 Xerox Extensible Interface Program XEIP Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device Users can enter their authentication login at the device and access a set of features and options designed specifically for their business needs For example a hospital could customize the device to help better manage patient forms By touching an icon on the display a healthcare worker could access the hospital s Web based document management system and browse a list of patient forms Users can quickly scan and c
86. PR or Standard TCP IP Printing topic in the Print Drivers section and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP IP Port After the driver has been installed perform the following steps 1 Right mouse click on the Printer s icon and select Properties 2 Click the Configuration tab then click the Get Information from Printer button 3 The Network Address box should now be displaying the printer s IP address and a checkmark should appear in the Enable Bi Directional Communication checkbox Also the Fax Module listing in the Installable Options folder on the Device Settings tab should now be displayed as Available If it is shown as Not Available click on the selection and set the Fax Module listing to Available ri OB pun Eres Pi Address A Printers and Faxes E ze Printer Tasks E Add a printer Deeg EN Ports Advenced LI See what s printing Color Management Device Settings Configuration Il Select printing preferences ei Pause printing at pa Share this printer a P User zl Wl Rename this printer YK Delete this printer di Set printer properties C High Speed Printing See Also o Select High Speed Printing d print speed problems occurred due to specific applications Selecting this will restrict some Go to manufacturer s Web features Usually the check box is not selected site Other Places Get information from Printer Q Control Panel Network Address Q Scanners and Ca
87. PS For Document Path type in the name of the folder on the remote server containing the pool of templates Do not use forward slashes with FTP or back slashes with SMB Supply the Login Name account name and Password for the device to access the remote server Note For information on creating accounts on the SMARTsend server refer to the FreeFlow SMARTsend Installation and Administration Guide Re enter the password in the Retype Password box If available check the Polling Settings checkbox to set up automatic timed polling with the template pool server This will help to assure that the latest scanning templates are available to users of the machine Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin 166 Testing Network Scanning using templates 1 Go to the machine and press the All Services button Press the Network Scanning button See if the template you created is displayed on screen If it is press it If itis not return to the beginning of this section and repeat the required procedures a fF oN Place a document in the document handler and press the Start button located to the immediate right of the Control Panel s numeric keypad 6 Onanetwork connected PC open a connection to the repository server log in and see if the document arrived in the repository folder 167 Web Service if available The Web Service button on the machine if ava
88. Preparations The following items are required in order to use the E mail feature Hem Description E mail via SMTP E mail via POP3 iFAX via SMTP IFAX via POP 3 IFAX Direct 1 via SMTP E mail Printing Mail Notice Job Completion TCP IP address The TCP IP address for the machine TCP IP is used for e mail 0 0 0 0 0 Subnet mask Required when the network is divided into subnets Required when Gateway address multiple networks are connected by gateways Administrator E mail address Set the E mail address for the machine administrator Machine E mail address DNS server Used as a sender address when the machine sends E mail Required when address the addresses for a POP3 server and a SMTP server are set with a domain name format instead of their IP addresses SMTP server address The machine uses a SMTP server to send E mail The SMTP server can also be used for receiving E mail 80 Hem Description E mail via SMTP E mail via POP3 iFAX via SMTP IFAX via POP 3 IFAX Direct 1 via SMTP Mail Notice E mail Printing Job Completion SMTP authentication user name and password POP3 server If an SMTP server requires authentication specify the authentication user name Also specify a password as required
89. Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select IPP in the directory tree The available selections include Port Number Static Display with a default value of 631 This is the port number assigned by IANA Internet Assigned Numbers Authority Additional Port Number entry box You can enter port 80 HTTP here as a backup port A TBCP Filter checkbox displayed when PostScript is enabled Administrator Mode checkbox This is disabled by default Consult the On Line Help for use of this feature DNS checkbox Connection Time out entry box Verify that the DNS checkbox is checked enabled by default If enabled the DNS Server will be available to resolve Host Names to IP Addresses in support of printing with IPP Enter a Connection Time Out value for jobs being sent to the Device through this Port This is the length of time that the Controller will wait for an end of job command before printing the current job Click the Apply button to accept changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart the Device There is a convenient Reboot Machine button on the Status tab of Internet Services 262 Modify the HTTP Internet Services Settings 1 ak mo bh Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter
90. Printing choose 1 Sided 2 Sided Flip on long edge or 2 Sided Flip on short edge e Output Photo Size choose from Full Page Print any available Output Size or anywhere from 2 to 8 Pictures per Page e Index Print s The Index Print button allows you to print a collection of miniature 30mm x 40mm images onto one page from the files on the media card e When you select the Index Print button you will only be able to specify the number of copies printed All other printing options remain at their previous settings Advanced Settings Tab The Advanced Settings tab allows you to select from a variety of printing options You can choose to set Bitmap Smoothing to On or Off on this tab Selecting the On option smoothes out rough and jagged dges within your document 235 Thumbnail Preview Thumbnail Preview is an optional feature and may not be available on your machine Review the instructions that are included in the Thumbnail kit To view a thumbnail preview and print a document 1 At the device select All Services Select Send from Mailbox icon Select Mailbox Name A list of Mailbox Names are displayed with a number association The numbers are used as identifiers for commonly used mailboxes You may identify the mailbox by the name or number depending on how you choose to identify the mailbox Select the document name from the Document List The document selected will be used to send to the printer
91. Printing Leave the TCP Port Number set to 9100 for Port 1 Leave the Bidirectional and Maximum Connections settings at their default values Dm Jm mF bh Set the End of Job Timeout to the number of seconds to wait before processing a job without an End Of Job indicator Leave the PDL Switching Enabled box at its default value i hl O Click Apply to accept the changes Undo to return the settings to their previous values or Default All to enter printer defaults for all settings recommended NOTE The settings are not applied until you restart the machine 12 Click the Status Tab link 13 Click the Reboot Machine button and click OK to reboot the machine The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time To create an SNMP trap 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the symbol to the left of Connectivity Click the symbol to the left of Protocols aro Nn Select SNMP in the directory tree You may be prompted for the current tools administrator user name and password The default is admin and 1111 Click OK Check the Enable box to enable the protocol To edit SNMP properties click Edit 45 10 11 12 13 The default TRAP Community Name is SNMP_trap which you can use with
92. Px 200 10 Press the rectangular Log In Out button on the Control Panel Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup Press Port Settings When the Port Settings menu displays press the selection line labeled LPD Press the Change Settings button in the lower right corner of the Port Settings menu screen When the LPD selections menu displays note that you have a choice of setting selections by numbered horizontal lines with the current status of each setting shown The Close button in the upper right corner of the screen returns you to the Port Settings menu After pressing the selection to access available settings press the Change Settings button in the lower right corner of the touch screen 29 Port Status LPD Enablement de On the LPD selections menu press the selection line labeled Port Status Press the Change Settings button On the LPD Port Status screen note which of the two buttons is highlighted as the current setting for LPD Enablement The available settings are Enabled or Disabled For the LPD to function it must be set to Enabled To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button LPD Port
93. Select from the choices below Off Send to Relay Station Print at Local Station Send to Relay Print at Local Note A Relay Station is another Fax capable machine to which faxes can be sent Use of the second machine can help to cut down on broadcast Fax phone charges such as those associated with long distance calls h Scan File Transfer Report i 2 Sided Report Default is 1 Sided j Recipient on Activity Report How many characters from other party is printed on Activity Report Select from the choices below First 40 characters Last 40 characters k Job Flow Error Report Automatically print Select either On or Off 9 Touch Close to return to the Tools tab screen 127 Fax Mode Settings including Fax Defaults and Fax Control These settings include Screen Defaults Fax Defaults Fax Control File Destination Output Destination Reduce Enlarge Presets Original Size Defaults and Local Terminal Information For information on File Destination Output Destination settings and Local Terminal Information settings refer to the separate topics with those names in this Fax section of this guide Note Information on Fax Defaults and Fax Control is critical to the operation of the Fax feature and should be carefully evaluated to assure that settings are correct for the current working environment 1 If necessary press the Log In Out button and enter 11111 or the current password Touch Enter then press t
94. Server Password Enter the same password twice in the New Password and Re enter Password If you do not set the password leave it blank and select Save POP3 Password Encryption Select On APOP to encrypt the password if desired c Select Save and then press Close 4 Set the protocol for sending E mail a From the Connectivity amp Network Setup list select Outgoing Incoming then select SMTP Server Settings and set the following items for the SMTP server SMTP Server Name Address Enter the SMTP Server Name IP Address and press Save Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 XXX XXX XxXx cannot be used 87 SMTP Server Port Number Enter a value in the range from 1 to 65535 The default is 25 Note This configuration is not necessary if SMTP has been selected for the Mail Receiving Protocol and has already been configured E mail Send Authentication Select one from Off POP before SMTP or SMTP AUTH Tip If you are having trouble sending E mail to see if Authentication is the problem set this item to Off and set the SMTP Server IP Address above to a server that does not require authentication Note If POP before SMTP is selected the POP3 settings must be set SMTP AUTH Login Name Set this item if SMTP AUTH is selected for E mail Send Authentication SMTP AUTH Password
95. Settings at the Device nntu nnnnnsennnnn 14 Port Status SNMP Enablement nenn nenn 15 Exiting the SNMP Selection Men 15 Exiting the Port Settings Menu and returning to the Device s Tools tab screen 15 Configuring SNMP Community Names with Internet Gervices 16 Changing the Administrator Password scccceeeeseeeeeneeeeeeeeseeseeeeeeaeesanaeeeeeeeeseseaeeeeeeeeeaeeseneenensoaes 17 To Change the Numeric Password on the Device s Control Panel 17 To Change the Alphanumeric Password used by Internet Services sssssennsssesrneneenrnennennrnnnrr eenn 18 Setting the Auto Clear Timer ccccsseccsseeceeeseeseeeeeeeneaaeeesneeeeesaesesneeeeesaeeseseeeeeeeeeseaaeeeenseeeseseesenenaeenes 19 Add or Remove All Services Screen Buttons ccccesscsseeeeeeseeeeeeeeeeneeeeesneeeeeeeeeeesnaesenseeeeseeaeeneenenes 20 Ee 20 Smart eSolutions Meter Assistant and Supplies Assistant ccseccssseeeeseeseseeeeenseeeeseseeeseeneees 21 Machine Software Upgrades ccsseccsssecceesneeeseeeeeneeeeesecaesenseeeeseaesegnneeeeesaeseseeeeeeeaeeeasenaeenseeeeaneesaseneaes 23 Prepare for tho e 23 At your WOKSTANO sere iaraa ER T E E E S 23 NOS Select Om i e eare aae aa aara aa atts ca araa A r E E arae ae e Eaa Ea aasad anaa ai 24 TCP IP Protocol Configuration 0 cccscceceeeeeeseeceseeeeeeeesesneeeeeseeesesnneeensaessasaeeeeeeeeseaneaeenseeesessaeenseeaenes 24 To access the TCP IP Protocol Settings at the Device ssesssssses
96. System Administrator s Guide XEROX 701P47693 WorkCentre Copyrights and Trademarks Microsoft is a registered trademark of Microsoft Corporation Windows NT Windows 95 Windows 98 Windows Me Windows 2000 and Windows XP are registered trademarks of Microsoft Corporation Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and or other countries Active Directory is a registered trademark of Microsoft Corporation Internet Explorer is a copyright protected program of Microsoft Corporation Novell and NetWare are registered trademarks of Novell Inc Netscape is a registered trademark of Netscape Communications Corporation Adobe and PostScript are registered trademarks of Adobe Systems Incorporated TIFF is a copyright of Adobe Systems Incorporated AppleTalk LaserWriter and Macintosh are trademarks of Apple Computer Inc PCL and HP GL are registered trademarks of Hewlett Packard Corporation WinZip is a registered trademark of Nico Mak Computing Incorporated Digi is a trademark of Digi International ACITS LPR Printing for Windows 95 is a copyright of the University of Texas at Austin VTAM is a registered trademark of IBM Corporation IPDS is a trademark of IBM Corporation Solaris and Java are trademarks of Sun Microsystems Linux is a registered trademark of Linus Torvalds Red Hat is a registered trademark of Redhat I
97. TP server SMTP Server Port Number Enter a value in the range from 1 to 65535 The default is 25 If POP3 has been selected for the Mail Receiving Protocol a From the Connectivity amp Network Setup list select Outgoing Incoming i e E mail Send Receive Settings b Select POP3 Server Settings and then set the following items for the POP3 server POP3 Server Name Address Enter the POP3 Server Name IP Address and press Save Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 xxx Xxx Xxx and 127 XXX XXXxX XXX cannot be used 96 c d POP3 Server Port Number Enter a value in the range from 1 to 65535 The default is 110 Note Do not use the numbers of any other ports Polling Interval Set the interval for checking the e mail on the POP3 server Login Name Enter the name to log in to the POP3 server and press Save Password Enter the same password twice in the New Password and Re enter Password If you do not set the password leave it blank and select Save POP3 Password Encryption Select On APOP to encrypt the password if desired Select Save Select Close 97 4 Set the protocol for sending E mail a From the Connectivity amp Network Setup list select Outgoing Incoming then select SMTP Server Settings and then set the following items for the SMTP server SMTP Server Name Address
98. a From the Connectivity A Network Setup list select Other Settings b Select E mail Receive Protocol and then select Change Settings c Select either SMTP or POP3 as appropriate for your environment d Select Save and then press Close If SMTP has been selected for the Mail Receiving Protocol a From the Connectivity amp Network Setup list select Outgoing Incoming i e E mail Send Receive Settings b Select SMTP Server Settings and then set the following items for the SMTP server SMTP Server Port Number Enter a value in the range from 1 to 65535 The default is 25 If POP3 has been selected for the Mail Receiving Protocol a From the Connectivity amp Network Setup list select Outgoing Incoming i e E mail Send Receive Settings b Select POP3 Server Settings and then set the following items for the POP3 server POP3 Server Name Address Enter the POP3 Server Name IP Address and press Save Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 XXX XXX Xxx cannot be used 86 POP3 Server Port Number Enter a value in the range from 1 to 65535 The default is 110 Note Do not use the numbers of any other ports POP3 Server Check Interval Set the interval for checking the e mail on the POP3 server POP3 Server Login Name Enter the name to log in to the POPS server and press Save POP3
99. a ane ee A iene a eee 249 ACCOUNTING ele EE 250 Ee Tue folder EE EE 251 SUP DOME TaD eessen cxecasseecwececse E ccuecumeas EES 252 Additional Details of some Properties Tab features ccccsseeccceeeesneeseeeeeeeeseeeeenenseeeessneeseeeeenenes 253 Setting TIFF and other PDL Processing Properties 253 Setting PDL EMUulatOnS iets cei ae fa aetna Ee de Eege EE 254 B nner Sheet Printing ss euer 255 Set the Ethernet Speed siioni et ae nee ana ate init 256 Configure TEPAP lt Settings riiintean eebe Ma Eeer av eiaa et 257 TCP IP Configuration Selection List cccseceeceeeeeeeeeeeeeeeeceaeececeeeecaaeeseeeeeesaaesseaeeeessaeeeseneeesaas 258 Configure GREG 259 Configure SNMP E 260 SNMP Community Name properties that can be confgured 260 Configuring SNMP Community Names with Internet Genices 260 Configure Microsoft Networking also known as GM 261 eene ITT 262 Modify the HTTP Internet Services Settings cccceceeesceececeeeeeeeeceeeeeeeeeeseeeeeeseaaeseeeeeessaaeeseenees 263 Configure WSD Web Services on Devices cceeeceeeeeneeeeeeeeeeaaeeeeeeeeecaaaeseeneeeeseaeeeseneeeesnaeeneees 264 Configure Port 9100 Raw Printing ccccecceeeceeeeeeeeeceeeeeeeeeeeaaeeeseeeeeceaaeseeaeeeesaaeeeseaeeeseaeeeseeneeeeaees 265 IP Filtering P Address Restriction s ctecccsteeesetteadietten Dees Ego tei a EEAS ARRATEN 266 Configure EtherTalk AppleTalk ccccccceceseeeeseeeeeeaa
100. a user can perform Administrators can print a report which contains all XSA data XSA is set up through CentreWare Internet Services the machine s HTTP pages displayed on your web browser Administrators must create accounts and specify limits before users are authorized to access the machine When XSA is set up users must enter their account details at the machine to use the device When they have finished their job their XSA allocation is reduced by the number of prints copies or scans performed When XSA is enabled users must enter their account details in the printer driver to print documents from their workstations The XSA feature is mutually exclusive from any other accounting feature If XSA is enabled at the device you cannot enable Foreign Device Interface Auditron or Network Accounting Each device supports unique XSA User IDs and Group Accounts All user IDs must be assigned to one or more group accounts Note The XSA settings and account data are stored in the machine It is strongly recommended that you back up the settings and data regularly using the Cloning hot link available under the XSA folder of Internet Services as described in this section Should the machine lose your XSA data and settings you can restore them from the backup file that you produced by the Cloning process Installation Checklist Before starting the installation procedure please ensure the following items are available or have been performed
101. abling disk encryption will result in a system reboot and a hard disk initialization During hard disk initialization all customer information mailboxes templates and other information stored on the disk will be lost To verify or change hard disk data encryption 4 Press the Log In Out button on the Device s Control Panel Press the 1 key on the numeric keypad five consecutive times Press the Machine Status button on the Control Panel Touch the Tools tab Touch Common Service Settings Scroll to Other Settings Scroll to Data Encryption The current setting appears in the Current Settings column Data Encryption should appear to be ON NOT ko N 8 To change the setting touch Data Encryption touch Change Settings Touch On or Off then touch Save Note Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization During hard disk initialization all customer information mailboxes templates and other data stored on the disk will be lost Encryption Key For Confidential Data When enabling Data Encryption the system administrator may also create an Encryption Key For Confidential Data The system administrator may either verify the default encryption key or enter a new alpha numeric string of up to 12 characters to be used by the encryption algorithm 237 Internet Services Enable Internet Services HTTP Internet Services are a series of Web HTML Pages located withi
102. ad the Drivers CD ROM into your CD drive Open the CD and locate the Drivers folder Locate and open the Mac folder Installation Instructions for 9 x T Oo NO aA F OD 10 Click Select 12 13 14 15 16 17 Double click the installer file to install the printer driver on your Macintosh Click Continue Click Agree or Accept to accept the License Agreement Click Install Your Mac may need to be restarted Click Yes to continue The driver will install Select Restart Once the Mac has restarted select Apple then Chooser Select the printer icon then select the Printer Name which corresponds to the name given to the device under the EtherTalk data label on your Configuration Report Select Create Select the PostScript Printer Description PPD that matches your machine model Click Setup Click Configure Select the installed options which correspond to your machine configuration Click OK Click OK and close the Chooser Print a document from an application to verify that the printer is installed correctly 59 Installation Instructions for 10 x OS X 1 O 100 NII tre OO ID oe wech sch sch sch ch Co Cae Ce oO OO JO Om P Go N O Double click to open the folder containing the drivers for version 10 x Double click to open the machine model dmg Double click to open the machine model pkg file When the Welcome screen displays click Continue Click Continue then Agre
103. aesegeeeeseaeseeeeeeseeeeeeeaeenea 222 Backing Up XSA data and settings and Cloning to another device 223 Check that the device you want to clone settings to supports XA 223 Todle a MAGCNING oessa ia ar a ie bee ete Ne e ees 223 To Restore Settings or Clone Settings to another Machine seessseesssesseeesrrsssrrssrrrssrrrsrrnnseren 224 PUG OG a caves a crsttonsessabeoweocetevatestccucteouete fansuccrsucesdsumes dens oevenecss casted sedsatucdetactetadenceus Ss 225 COV SIV EE 225 Accessing the Audit Log feature eee cccceecesccccceeeeeecceeeeessecaeeeeaesaaaaeessaeaaeeaessaeaaeeeesesneaeeeeseeeaeeeeeneaes 225 Annotation Gates Stamping aeae aeea arent aaa pa aerae aeea dep aaaea aaaea aaa eatae aaen udaa deaa 226 ENEE 226 Configuring Bates Stamp Settings ccccceceeeeeeeeeeceneeeeeeeeeeeeeeseaaeeeeeeeesaaeeseeeeeesaaeseseaeeeseaeeesnaeeeenes 226 Configuring a precise Bates Stamp location if available 227 Media Card Reader cin cii sciccccscacssenccecescs fs cence ceucceessuarescaceedescereeanens sctveceteadeveesteseuucedvuee Eu 228 EE EE 228 Media Card Reader Hardware sosirea osiensa na ae ea aa apaa a aa a aaia 228 Supported Media and File Formats cccccseeceeeeceeeeeeeeeceeeeeeeaaeeeeeeeeesaaeeseceeesaaeeseaeeesesaeesenaeesenes 228 St pporteg Medie nE E e eet ep heaevedte tierce te DEED e baeieede Ee bai raed 228 Supported File FOMA Sr ie ote Aa ees es eet ata Gea ite raat 228 Important Notes and Restrictions Sisa
104. alling the Network Scanner Utility 1 Insert the Driver Network Utility Windows CD ROM into your workstation s ROM drive 2 Open Windows Explorer NOT Internet Explorer click the drive letter for your CD ROM drive and open Drivers Scan Disk1 3 Double click Setup exe and follow the instructions displayed on screen Uninstalling the Network Scanner Utility 1 From the Windows 2000 desktop from the Start menu select Settings Control Panel then double click Add Remove programs On the Windows XP desktop click Start Control Panel then double click Add or Remove Programs Select Fuji Xerox Network Scanner Utility then click Add Remove Click Yes 76 Importing Scanned Data from the Mailbox to an Image Editing Application 1 2 N 13 14 15 Start a TWAIN compatible application program such as Photoshop From the File menu select the command for selecting the scan source Import Twain Source in Photoshop Select FX Network Scan from the displayed list and click Select From the File menu select the command to import the image from the scanner In Photoshop for example this would be Import Twain If the scanner doesn t automatically display on screen allowing its selection with the Select Scanner button perform the next six steps Otherwise go to step 12 below Click Refresh Click Options Click Change Display in the scanner selection box To display scanners on other sub networks re
105. ansmission first to the workstation s NIC then to the Gateway if being used then to the Device s NIC To run Ping Tests at the Command DOS prompt type ping xxx xxx xxx xxx and press ENTER Note that there is a space between the word ping and the first xxx Let Xxx xxx Xxx xxx first represent the workstation s IP address then the IP address of the default gateway and finally the IP address of the Device If successful you will receive a reply such as Reply from xxx xXxXx XXX XXX bytes 32 time lt 10ms TTL 128 If you receive Time Out or 0 bytes received notifications the device being pinged is incorrectly configured or malfunctioning When Internet Services are successfully displayed on your monitor retrieve your scanned test document as stated in the Retrieving Images from Mailboxes section of the Scanning to the Device s Hard Drive Mailboxes topic in the Options section of this guide 286 Published by Xerox Corporation GKLS East Coast Operations 800 Phillips Road Building 0845 17S Webster New York 14580 9791 United States of America Translated by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU UK Copyright 2007 by Xerox All rights reserved 701P47693
106. apture paper documents preview thumbnails and add them to frequently used document storage locations For example e A tutor can scan notes directly to a specific course repository for students to access e Astudent can scan assessment papers to their course folder for their tutor to mark Xerox Extensible Interface Platform utilizes web based Xerox Partner solutions including Omtool Equitrac and FreeFlow SMARTsend to enable users to access document repositories at the device display screen Additional resources may be required on the device depending on the solution For further information contact your Xerox Sales Representative XEIP Setup 1 At your workstation a Open your Web browser b Enter the IP address of the machine in the Address or Location field c Press Enter 2 To enable the machine for EIP applications a Click the Properties tab b Click the Services folder the Custom Services folder then the Custom Services link c Inthe Custom Services area in the Enabled box click Enabled d Click Apply 3 To enable a digital certificate if needed a Click the Properties tab b Click the Security folder then the Machine Digital Certificate Management link c Click the Create New Self Signed Certificate button The Machine Digital Certificate Management page refreshes and displays the Self Signed Certificate area d Inthe the Self Signed Certificate area click Apply 4
107. ar service to log you out 130 To Configure Fax to Mailbox 1 Fb na DL 5 Log in at the device On the Tools tab touch System Settings In the Group column touch Fax Service Settings Touch System Settings Under Group select Fax Service Settings a Under Features touch Fax Control e Touch Mailbox Selector Setup e Touch Change Settings e Touch Enable e Touch Save e Touch Close b Under Features select Fax Received Options e Touch Mailbox Selector Setup e Touch the line you wish to configure e Touch Change Settings e Touch On e Enter the mailbox number use leading zeros e Touch Save e Touch Close e Touch Close Log out 131 LAN Fax PCL Drivers You can facsimile documents directly from your PC in the same way you would print a document This is known as the LAN Fax Initial Setup Refer to the TCP IP Peer to Peer LPR or Standard TCP IP Printing topic in the Print Drivers section and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP IP Port After the driver has been installed perform the following steps 1 Right mouse click on the Printer s icon and select Properties Click the Options tab then click the Get Information from Printer button The Network Address box should now be displaying the printer s IP address and a checkmark should appear in the Enable Bi Directional Communication checkbox Also the Fax Module listing in the Items box should now
108. ard e When you select the Index Print button you will only be able to specify the number of copies printed All other printing options remain at their previous settings Advanced Settings Tab The Advanced Settings tab allows you to select from a variety of printing options e Multiple Up choose from Off 2 Pages Up or 4 Pages Up e Bitmap Smoothing Selecting the On option smoothes out rough and jagged edges within your document 234 Selecting and Printing Photo Files To Select and Print Photo Files a bk oO bh Note The photo files MUST be in the format that they were stored in on the camera Copy the folder for instance a DCIM folder to the USB drive Insert the USB drive into the USB slot Press the All Services button Touch the Media Print Photos icon After the files are imported touch the appropriate button You can choose from e Select All e Select From List e Select Range Touch the Media Print Photos or Advanced Settings tabs as required to change any appropriate print settings Touch the file to be printed Press the Start button Media Print Photos Tab The Media Print Photos tab allows you to select from a variety of printing options The Media Print Photos tab is shown below The options for the Media Print Photos tab include e Output Color you can choose Color or Black amp White e Paper Supply choose the paper tray to be used as a source when printing e 2 Sided
109. are Name in the Share box For Document Path type in the name of the folder on the remote server that has been set up to receive device scans Do not use back slashes as the device will add them by default Supply the Login Name and Password for the machine to log into the file server Note that the default login method is System for automatic device log in Re enter the password in the Retype Password box Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin 160 Configure General Settings 19 Click the General hot link 20 To print a Confirmation Sheet after every scan job select On from the Confirmation Sheet drop down menu 21 Check the User Name and Domain Name boxes if you want these items to appear on the Job Log The Job Log works with the Document Management Fields feature and is filed with the scan job 22 Click Apply 23 Enter the administrator User Name and Password and click OK The default is 11111 and x admin 161 Configure Scan to HTTP The device can be configured to scan to either an HTTP or an HTTPS destination To set up a remote template pool repository see the next procedure To configure the Scan Repository Details using CentreWare Internet Services 1 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Services folder th
110. arrow then click the Save button on the touch screen To exit the screen without making any changes click the Cancel button on the touch screen 10 Bi Directional Communications Select the down arrow on the screen to see this setting On the Parallel Port selections menu press the selection line labeled Bi directional communications Press the Change Settings button On the settings screen note which of the two buttons is highlighted as the current setting for Bi Directional Communications The available settings are Enabled or Disabled To support high speed bi directional parallel communications select the Enabled setting To change settings press your setting of choice then click the Save button on the touch screen To exit the screen without making any changes click the Cancel button on the touch screen Input to Prime 1 Select the down arrow on the screen to see this selection On the Parallel Port selections menu press the selection line labeled Input Prime On the settings screen note which of the two buttons is highlighted as the current setting for Parallel Input to Prime The available settings are Enabled or Disabled In support of bi directional communications input to prime enables or disables the communication of a control signal over the parallel port which is client workstation dependent When in doubt select the Enabled setting To change settings press the setting of choice then click t
111. arts cstv wt cis re eae ie let an bh a e i hala tae 61 Installing CUPS on the UNIX workstation cececceeceeeeeeeeeeeeeeeeseeeeeseaeeeeeaaeeseaeeeesaaeeseeaeeesaaeeeeeeeeaas 62 Installing the Xerox PPD on the workstation ssssssssssseeessrnessnnnnessnsnnesnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnne 62 Adding the Xerox printer arriera aiti le ae nae evden ae lenny 63 Stiefer Re DIE 63 RI EE 64 Enabling Options with Software Keys c ccseecssseeseseeeeeeseeseseneeeeeeessesneeeeseeeesseneeenseeeeseaaeenseeaenennas 64 Hidden Features see SE ee ee EES 65 Xerox Extensible Interface Program XEIP c ccsseseeeeeeee eee eee eeeeeeneeneeeaeeeeeeseeeeeneeaseneaeeaeeeseeseeeeenees 66 KEIPSOtu EE 66 SCAN loo Zeg ee deeg eegen 68 To prepare for Scan to Home installation ccccccceecceeeeeceeeeeeeeceaeeeeeeeeeseaaeeeceeeeesaaaeseeeeeesaaeeseneeeeaees 68 Configure Scan to HOME eisini Mavic a bids ae aeia aaa a a aaraa dania 69 Scanning to the Device s Hard Drive Mailboxes ecccsesseeeeeeeeeeceeeeseseeceeseseseeeeeeeseeseneess 70 Before Y 0uU EE 70 Setting Up Mailboxes at the Device ooo eececcececeeceeeeeeeeeee cece eeeeaaeeeeeeeeeeseaeeeeceeeesaaeseseaeeessaaeeeseneeeeaees 71 Configuring Expiration Settings for Stored Documents sssssssssesessessesstriesriiesrisssrnsssrnnssrnssen nent 72 Setting Up Mailboxes with Internet Services ccccceceeeeeeceneececeeeeaeeeceaeeeeeeaeeseeeee
112. ation with an optional card reader Users can access the features available at the device once they have been authenticated Secure Access and Accounting Secure Access can be enabled with Network Accounting or the Xerox Standard Accounting feature for accounting purposes To configure Xerox Secure Access with Network Accounting refer to the Configuring Network authentication by a remote Accounting server topic in this Security Authentication section To configure Xerox Secure Access with Xerox Standard Accounting refer to the Optional information in the Information Checklist below then refer to the Xerox Standard Accounting section of this guide Note Secure Access cannot be enabled at the same time as Foreign Device Interface Information Checklist 1 Ensure that the device is fully functional on the network TCP IP and HTTP protocols must be configured so that Internet Services can be accessed 2 Ensure that the Xerox Partner authentication solution Secure Access Server Controller and Card Reader is installed and communicating with the multifunction device Follow the installation instructions from the manufacturer of the authentication solution to correctly set the devices up 3 Ensure that SSL Secure Sockets Layer is configured on the multifunction device The Xerox Partner authentication solution communicates with the multifunction device via HTTPS 4 Optional Ensure that Network Accounting is configured if you want
113. ays a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC 284 Print a Configuration Report at the Device and perform these tasks 1 Under the Ethernet Rated Speed data label on the Report verify that your communications speed is correctly set for your network and that you have a MAC address listed The driver for your NIC works at the Media Access Control MAC layer of the protocol stack If no MAC address is shown you have either a bad NIC or no NIC at all Replace or install the Network Interface Card Under the CentreWare Internet Services data label verify that this feature is enabled If it is NOT enable it following the instructions supplied in the Network Connectivity section of this guide Under the TCP IP data label determine the method being used to assign TCP IP addressing to the Device Verify that the IP Address Subnet Mask and Gateway addresses are correct for your network and have NOT changed from their previous settings Note The use of DHCP the DHCP Server with a short lease time can cause the Device to be assigned a new IP Address when it is powered off for an extended period of time This will interrupt communications with workstations using the old IP address If you do not want the IP address to be subject to constant changes either increase the lease time at the DHCP Server
114. be ignored For example the Extension Outside line attribute of address book will be ignored J GOP 8 r Hr ZS 2 Jo Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or the current password Touch Enter when finished Press the Machine Status button on the Control Panel Touch the Tools tab Select Setup amp Calibration Touch Address Book Select an available Address Number Touch Create Delete Touch Address Type then touch Change Settings 10 Touch Fax then touch Save Group Send This setting supports Group Send broadcast Fax transmissions to up to 20 address numbers in a pre designated group Note When Group Send is designated with Server Fax the group number retained by the server is used instead of the group number retained by the device You will have to know what group the three digit number represents at the server before selecting its use at the device s control panel 115 Fax Mode Settings Screen Defaults and Fax Defaults such as Delayed Start These settings include Screen Defaults and Fax Defaults Screen Defaults sets the screen displayed at the device s Control Panel when the Fax button is pressed Fax defaults lets you set the parameters for Delayed Start communications This can be a useful feature for saving time based phone charges Note that the fax will be immediately sent from the device to the fax server repository however the server will
115. be displayed as Available Adding a Recipient to a Fax Phonebook 1 From the File menu of your program select Print to display the Print dialog 2 Check that the correct PCL printer is selected and then click Properties to display the Properties dialog 3 Onthe Paper Output tab select Fax from the Job Type drop down menu The options on the Fax tab will now be available for your selection Select the necessary settings on the Fax tab Click the Fax Phonebook button to select your fax recipient or to enter a new recipient If your recipient is not selectable from an existing Phonebook select New select Individual click OK enter the recipient s Name and Fax number and click OK 7 Click the Help button for any additional help you might need Click Close to close the Fax Phonebook dialog then click OK Sending the Fax 1 When the Print dialog is displayed click OK 2 On the Fax Recipient dialog to send to the previously entered new recipient click Look Up Phonebook 3 Double click the name of the new individual previously entered in step 6 above and click OK Note Alternatively you can manually enter in a Name of up to 30 characters and a Fax Number 4 Click OK then OK again to send your Fax 132 LAN Fax PostScript Drivers You can facsimile documents directly from your PC in the same way you would print a document This is known as the LAN Fax Initial Setup Refer to the TCP IP Peer to Peer L
116. bling network communication settings to be conveniently configured from a web browser running on a remotely located workstation Note If Authentication is enabled as stated in the Security Authentication topic in the Options section of this guide you will have to supply the Administrator User Name and Password when first accessing Internet Services rather than supplying these credentials after configuring individual features with Internet Services For further details on the many functions provided by the Internet Services Web Pages refer to the Internet Services section of this guide To access Internet Services Settings at the Device 1 Press the Log In Out button on the Control Panel 2 Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup Press Port Settings When the Port Settings menu displays press the down arrow key to view additional selections O LES lt ODS ON Pet SOO Press the Internet Services HTTP selection line 10 Press the Change Settings button in the lower right corner of the Port Settings menu screen 11 When the Internet Services HTTP menu displays note that you have two settings available for selection The Port Settings menu selections are Port Status and Internet Services Port Number After
117. c and then select Save If you select anything other than Static proceed to Step 5 Note When communicating by TCP IP make sure to enable the use of a DNS or WINS for SMB server This is done using the machine s Internet Services web pages displayed by typing the machine s IP address into your web browser as stated in the TCP IP Dynamic Addressing Topic of this guide d On the Protocol Settings screen select TCP IP IP Address and then Change Settings e Enter the IP address using the numeric keypad Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 XXX XXX Xxx cannot be used f Select Save g Configure TCP IP Subnet Mask and TCP IP Gateway Address using the same process as stated above Notes Enter the Gateway address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXXx XXX XXX and 127 xxx xxx xxx cannot be used Specify the subnet mask by a combination of the numbers 0 128 192 224 240 248 252 254 and 255 However you cannot use 0 between non zero values If you do not set the gateway address enter 0 0 0 0 139 5 6 7 Select Close until the Tools tab screen is displayed Wait several seconds for the Auto Clear service to log you out If you changed any settings the Device will automatically reboot
118. can job 22 Click Apply 23 Enter the administrator User Name and Password and click OK The default is 11111 and x admin 159 Configure a Scan Filing Repository using SMB Installation Checklist 1 Create a shared folder to be used as a scan filing location repository for scanned documents Note the Share Name of the folder and the Computer Name or Server Name Create a user account and password for the machine with full access rights to the scan directory Write down the user account and password Test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights Enter the Scan Repository Details via Internet Services 4 ONO 10 Enter either an IP Address or Host Name for the server 12 13 14 15 16 17 18 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file folder Click the File Repository Setup link Select Edit or a File Repository Setup number in the Default File or Alternate File Destinations list then click Edit Enter a Name to describe the File Repository Select SMB for Protocols Enter 445 for Port Number Enter the Sh
119. cation Enter the IP address of the printer e User defined options IBMSHRCNN e System driver program IBMSNMPDRV Leave all other options set to the default values and press Enter A message indicates that you created the device Xeroxprinter Set the device on and start a print writer Then place a spool file in the appropriate queue to test the printer 46 AS400 Printing using LPR CRTOUTQ Creating a remote queue LPR on the AS400 At the command line issue CRTOUTQ and press F4 then F9 for additional parameters The setup is as follows Output queue queue name Library Library name Maximum spooled file size Number of pages NONE Starting time Time Ending time Time Order of files on queue FIFO Remote system INTNETADR Remote printer queue virtual printer name queue for WorkCentre should be Ip lower case L and P Writers to autostart 1 Queue for writer messages QSYSOPR Library LIBL Connection type IP Destination type OTHER Transform SCS to ASCII YES Manufacturer type and model IBM42011 SEE NOTE BELOW Workstation customizing object xxxxxxxx leave as default Library xxxxxxxx leave as default Internet address xx xxx x xx IP address of printer VM MVS class SAME Forms control Buffer SAME Destination options XAIX Text description Display any file NO Job separators 0 Operator controlled YES Data Queue NONE Library Authority to check DTAAUT Press
120. cation is not enabled for the copy fax scan or print services authentication will be required for mailbox and job flow sheet operations For full details on the effects of Authentication on Job Flow Sheets and Mailboxes refer to that topic in the Device s User Guide Configuring Local machine authentication When Login to Local Accounts is enabled the System Administrator can define pass codes for authorized users and guests when the selection is available to use to authenticate to the system and access restricted services Preparations 1 Ensure the machine is fully functional on the network 2 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional Refer to those topics in this guide for configuring information as required This is required to access CentreWare Internet Services to configure Authentication The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure Authentication settings by using an Internet browser At Your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select the Security folder then the Authentication Configuration hot link Select Login to Local Accounts from the Login Type drop down list then Local Accounting from the Accounting Mode drop down list 5 Place a checkmark in the
121. ccess LDAP Group Access To set LDAP Group Access 13 14 15 16 17 18 Click the Properties tab click the Connectivity folder click the Protocols folder then click the LDAP folder In the LDAP folder click the LDAP Group Access link On the LDAP Group Access page In the Color Authorization area on the Color Access Group line type CN Color CN Users DC crmttrinity DC lab Click Apply then reboot the device at the prompt Continue with the next procedure to set Authentication Configuration Authentication Configuration To set Authentication Configuration 19 20 21 22 23 Click the Properties tab then click the Security folder In the Security folder click the Authentication Configuration hot link The Properties tab refreshes and the Authentication Configuration gt Step 1 of 2 page appears On the Authentication Configuration gt Step 1 of 2 page in the Authentication Configuration box a Inthe Login Type drop down list click or verify Login to Remote Accounts b On the Mailbox to PC Server line click or verify the Enabled check box c Onthe Non account Print line ensure that the Enabled check box is NOT checked if you wish to enable people without accounts to continue to print d On the Guest User line in the drop down list box click or verify Off Click Apply then reboot the device following the prompt Continue with the next procedure to set Authentication System 191
122. ce folder in the list of hot links select Authentication System and pick SMB from the drop down list Click Apply Select SMB Server Settings From the SMB Server Setup drop down menu select your desired method The selections include By Domain Name and By Domain Name and Server Address IP Address Enter the Domain name up to 15 characters in the SMB Server Domain Name box for every Domain Controller specified This entry is required regardless of the selection made from the SMB Server Setup drop down menu Enter the IP Address of the Domain Controller in the SMB Server Server Name IP Address box if By Domain Name and Server Address IP Address was selected for SMB Server Setup Enter the IP Addresses of up to 4 additional Backup Domain Controllers if applicable If you choose not to enter IP addresses enter the Server Name up to 64 characters in the SMB Server Server Name IP Address box if By Domain Name and Server Address IP Address was selected for SMB Server Setup Click Apply and supply the Administrator User name and password if prompted 175 Configure Remote Authentication for LDAP Refer to your LDAP server documentation for the full range of information that can be entered into this LDAP dialog to fully support both E mail applications and authentication using your LDAP server The path to the LDAP dialog is as follows At Your Workstation 1 With the Authentication Configuratio
123. ch Fax Control Select the Line to enter or change then touch Change Settings Touch Save to save any new settings Re enter Recipients Re enter Broadcast Recipients Re enter Speed Dial Recipients Transmission Header Text Polling You can leave this setting at its default value Documents for Polling Auto Delete Set as desired to delete documents from Mailboxes after polling same Rotate 90 degrees Sender ID Save Undelivered Faxes Save Deleted Faxes Saved Faxes Auto Delete Transmission Interval Batch Send Manual Send Receive Default Select the default setting for manual Fax operations 129 e Fax Receiving Mode Leave this setting at Auto Receive for unattended operation e Border Limit e Auto Reduce on Receipt e Tray for Printing Incoming Faxes e 2 Pages up on Receipt e 2 Sided Print e Edge Erase Top amp Bottom Edges e Edge Erase Left amp Right Edges e Reduce 8 5x11 Original to A4 e Pseudo Photo Gradation Mode e Box Selector Line Setup Enable this setting to enable Fax Mailboxes to receive incoming faxes e Memory Full Procedure e Maximum Stored Pages e Mixed Sized Originals Scanning Mode e Mailbox Receive Display Priorities 1 through 3 e Direct Fax To use Direct Fax from the PCL or PostScript driver make sure this setting is Enabled When complete touch Close until the Tools tab screen is displayed 12 Wait several seconds for the Auto Cle
124. chine to be able to use TCP IP e Configuring the E mail Environment Set the items for E mail on the machine 82 Enabling the E mail Ports and Setting TCP IP First enable the E mail ports then set the IP address Note The configuration can also be performed using CentreWare Internet Services Note For information on how to use CentreWare Internet Services refer to the Internet Services section of this guide 1 Display the System Administrator Menu screen a Press the Log In Out button b Enter the user ID with the numeric keypad or the keyboard displayed on screen and select Enter Note The default user ID is 11111 When using the Authentication feature a password is required The default password is x admin c Select the Machine Status button on the Control Panel 2 Enable the ports used for E mail a Select the Tools tab b Select Connectivity amp Network Setup c Select Port Settings d On the Port Settings screen select Send E mail and then select Change Settings e On the Send E mail screen select Port Status and select Change Settings f On the Send E mail Port Status screen select Enabled then select Save g Select Close h On the Port Settings screen select Receive E mail then select Change Settings i Onthe Receive E mail screen select Port Status then Change Seitings j On the Receive E mail Port Status screen select Enabled then select Save and Close k On the Port Se
125. ck the Services folder then the Network Scanning file folder Click the File Repository Setup link Select Edit or a File Repository Setup number in the Default File or Alternate File Destinations list then click Edit Enter a Name to describe the File Repository Select FTP for Protocols Enter 21 for Port Number For Document Path type in the name of the folder on the remote server that has been set up to receive device scans Do not use forward slashes as the device will add them by default Supply the Login Name and Password for the machine to log into the file server Note that the default login method is System for automatic device log in Re enter the password in the Retype Password box Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin Test the FTP connection by logging into the scan directory from a remote PC using the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights and FTP service setup 158 Configure General Settings 19 Click the General hot link 20 To print a Confirmation Sheet after every scan job select On from the Confirmation Sheet drop down menu 21 Check the User Name and Domain Name boxes if you want these items to appear on the Job Log The Job Log works with the Document Management Fields feature and is filed with the s
126. ctangular Close button in the upper right corner of the Port Settings menu screen Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Port Settings menu the Device will automatically reboot to register and enable your new settings Configuring IPP Settings with Internet Services 1 GARE rO Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties Tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select IPP in the directory tree The available selections include Port Number with a default value of 631 This is the port number assigned by IANA Internet Assigned Numbers Authority Additional Port Number Entry box A TBCP Filter checkbox displayed when PostScript is enabled Click Help for an explanation of the use of this feature Administrator Mode Checkbox This is disabled by default Consult the On Line Help for use of this feature DNS Enablement Checkbox Connection Timeout Entry Box Verify that the DNS Enablement Checkbox is checked enabled by default If enabled the DNS Server will resolve Host Names to IP Addresses in support of printing with IPP Enter a Time Out value for jobs being sent to the Device through this Port This is the length of time that the Controller will wait for an end of job command before printing the current j
127. current status of this setting shown The Close button in the upper right corner of the screen returns you to the Port Settings menu After pressing the selection to access available settings press the Change Settings button in the lower right corner of the touch screen 14 Port Status SNMP Enablement 1 On the SNMP selection menu press the selection line labeled Port Status Press the Change Settings button On the Port Status screen note which of the two buttons is highlighted as the current setting for SNMP Enablement The available settings are Enabled or Disabled For SNMP to function it must be set to Enabled 4 To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button Exiting the SNMP Selection Menu To exit the SNMP selection menu which returns you to the Port Settings menu press the rectangular Close button in the upper right corner of the touch screen Exiting the Port Settings Menu and returning to the Device s Tools tab screen 6 To exit the Port Settings menu returning to the Tools tab screen press the rectangular Close button in the upper right corner of the Port Settings menu screen 7 Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Port Settings menu the Device will automatically reboot to register and enable your new settings 15 Configuring SNMP C
128. d Dual Stack The device supports IPv6 addressing with an automatically built Link Local Address for broadcasting to routers that can supply the network layer configuration parameters For traditional networks using an address space of xxx xxx xxx xxx select IPv4 and press Save Note that the machine may reboot IP Address Resolution 19 20 21 22 23 24 On the Protocol Settings menu press the selection line labeled IPv4 or other mode Address Resolution Press the Change Settings button On the settings screen note which one of the buttons is highlighted as the current setting for the TCP IP Addressing method The available settings are DHCP BOOTP RARP DHCP Autonet and STATIC DHCP Autonet is the factory default setting To change settings press your selection of choice then press the Save button To exit the screen without making any changes press the Cancel button Press Close and if you made any changes the system will reboot 25 IPv4 IP Address 1 ak oO DN Used for static IP Addressing with STATIC selected as your addressing method on the Protocol Settings menu press the selection line labeled IPv4 Address Note that the IP Address may be viewed but not changed with dynamic addressing enabled Press the Change Settings button On the settings screen use the numeric keypad to enter in the appropriate IP Address To save settings press the Save button To exit the screen witho
129. d and wireless Ethernet networks It is used to authenticate the multifunction device on the 802 1x network rather than individual users 802 1x can be enabled from the Security file folder on the Properties page of Internet Services the device s web pages available by entering the IP address of the device into a standard web browser 195 Configuration of HTTPS SSL TLS Communication Encryption Installation Overview Configuration on the Machine Two methods are available depending on the type of certificate Create a self signed certificate on the machine with Internet Services and enable HTTPS This method is used primarily for Server certificates Enable HTTPS and import a signed certificate from a Certificate Authority using the Machine Digital Certificate Management hot link in the Security folder on the Properties Page of CentreWare Internet Services Note To see this hot link at least one certificate must have been created and stored on the machine This is one of the purposes for creating a self signed certificate Note The Trusted Certificate Management folder does not appear under the Security folder until you enable HTTPS SSL TLS Communication Configuration on a Computer Use IP addresses beginning with https in web browser applications 196 Configuring certificates with CentreWare Internet Services Two methods are available to configure certificates with CentreWare Internet Services creating a self s
130. d box j Click Apply 7 If prompted type the administrator User Name and Password and click OK The default is 11111 and x admin 8 Toset up aremote template pool repository see the next procedure Setting up a Remote Template Pool Repository 162 Setting up a Remote Template Pool Repository optional 1 a fF oO DN At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file folder Click the Advanced folder then click the Template Pool Setup link On the Template Pool Setup page in the Remote Template Repository area a In the Protocol drop down box click HTTP or HTTPS The Remote Template Repository area refreshes and displays more options If you are using HTTP e On the Host Name IP Address amp Port line type either an IP Address or Host Name for the server e In the Port Number box unlabeled type 80 for the port number If you are using HTTPS e On the Host Name IP Address amp Port line type either an IP Address or Host Name for the server e In the Port Number box unlabeled type 443 for the port number e Ifyou are using SSL click the Validate Repository SSL Certificate trusted not expired correct FQDN check box For either HTTP or HTTPS if you are using a proxy server e Click View HTTP Proxy Server Settings e Onth
131. d follow the on screen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of both the System V lp and Berkeley lpr printing commands Use the d option with the Ip command to print to a specific printer Ip dprinter filename Enter Use the P option with the lpr command to print to a specific printer lpr Pprinter filename Enter For complete information on CUPS printing capabilities see the CUPS Software Users Manual available from www cups org documentation php 63 Options Enabling Options with Software Keys Options such as Scanning E Mail Mailbox Network Twain Security Disk Overwrite Secure Watermark Internet Fax iFAX Server Fax and Job Based Accounting require purchase and subsequent enabling with a supplied 12 character key before they will work Software keys are uaually included with the kit documentation as a sticker on the manual or they may be already installed on the device as per the purchase agreement Upon receipt of the software key use the following procedure to enable the associated Option Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or the current password Touch Enter when finished Press the Machine Status button on the Control Panel Touch the Tools tab Touch Common Service Settings Touch Maintenance Note that you may have to use the scrolling arrow to see this selection Touch Software
132. d through Internet Services as follows 1 On a networked workstation open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Audit Log hot link Supply the Administrator User Name and Password defaults of 11111 and x admin when prompted Hr ee e Select the On Line Help for additional help as required 225 Annotation Bates Stamping Overview Adding notes to scanned and copied pages annotation is primarily a user controlled feature An Annotation button is accessed by pressing the Copy button on the device s Main All Services screen then by pressing the Output Format tab Bates Stamping is one of the selections available by pressing the Annotation button Bates Stamping is used in the legal profession to sequentially number or date time mark documents as they are scanned and copied by the system A number of parameters are available for selection as specified below Note Other forms of annotation are available with default parameters set by the System Administrator using the same button pressing sequence stated in this section under Configuring a precise bates stamp location For these other forms of annotation note that you will need to press the Copy Defaults button after pressing Copy Service Settings on the Tools tab to modify stamp settings Configuring Bates Stamp Settings 1 Insert a document in the device s docum
133. data from a networked Accounting Server if used d Click Apply and provide the Administrator User name and password if prompted 188 Add the Secure Access to the Server 1 Onthe Windows 2000 desktop from the Start menu select Settings then Printers On the Windows XP desktop from Start select Printers and Faxes The Vista path is Start Control Panel Printer s 2 On Windows 2000 or XP click Add a Printer 3 When the Add Printer Wizard screen displays click Next 4 Select Create a new port and choose Secure Access Port from the Type drop down menu The Secure Access Port becomes available when it is installed as above Click Next on When prompted enter the IP address of the printer D Enter a name for the print queue such as raw If you selected the Standard TCP IP port you can accept the default name provided by Windows Click Next 7 You will be prompted for a print driver Select Have Disk and browse to the location of your print driver Select the INF file then click Open o When the Install from Disk screen displays verify that the path and file name are correct and click OK 10 Select the model that corresponds to your printer and click Next 11 Enter a name for your Printer and select either Yes or No for making this printer your default Windows printer Select Yes if you will be printing primarily to this printer from your Windows applications Click Next 12 If the Prin
134. dd or Edit to add or edit an IP address from which you intend to accept jobs Click Apply Note IP filtering will not work until at least one IP address has been added This prevents turning off ALL access to the device e Click Delete to delete an IP address Click Apply Click Apply when done Send a test job 33 Configure Port 9100 Raw Printing k Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of the Connectivity then the Protocols file folder Select Port 9100 in the directory tree 1 D SI bo The available selections include TCP Port Number with a default value of 9100 This value typically does not need to be changed A TBCP Filter checkbox displayed when PostScript is enabled Click Help for an explanation of the use of this feature Connection Time out Entry Box 6 Enter a Time Out value for jobs being sent to the Device through this Port This is the length of time that the Controller will wait for an end of job command before printing the current job 7 Click the Apply button to accept changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart the Device 1 Note If Port 9100 is NOT displayed in the Properties Tab directory tree click the Port Status hot link in the Connectivity folder in the tree In th
135. der click the LDAP Server link On the LDAP Directory page in the Server Information area a On the IP Address Host Name amp Port line type the IP address or host name Note If entering a fully qualified host name for example Idapserver xerox com make sure that the specified domain name matches the device s TCP IP configuration domain name shown under DNS on the device s Configuration Report b Enter or verify the Port Number default of 389 c If available decide whether or not to use encryption Authentication with SSL when accessing the LDAP server d Inthe LDAP Server drop down list click or verify Microsoft Active Directory In the Optional Information area a Inthe Search Directory Root box if desired type the path to the LDAP objects to limit the LDAP search in the Search Directory Root area The entry should be in base DN format for instance OU People DC Xerox DC Com b Inthe Login Name box enter the machine s Login Name and Password if required in the boxes provided Note Often to simply supply address information for E mail no login is required c Inthe Maximum Number of Search Results box type the maximum number of addresses that will appear which match the search criteria selected by the user d Inthe Search Time Out area either e Click Wait LDAP Server Limit e Click Wait and type the required time to wait for the Search Time Out e To enable LDAP Referrals e On the
136. dvanced Settings tabs as required to change any appropriate print settings 6 Press the Start button Media Print Photos Tab The Media Print Photos tab allows you to select from a variety of printing options The Media Print Photos tab is shown below The options for the Media Print Photos tab include e Output Color you can choose Color or Black amp White e Paper Supply choose the paper tray to be used as a source when printing e 2 Sided Printing choose 1 Sided 2 Sided Flip on long edge or 2 Sided Flip on short edge e Output Photo Size choose from Full Page Print any available Output Size or anywhere from 2 to 8 Pictures per Page 230 Index Print The Index Print button allows you to print a collection of miniature 30mm x 40mm images onto one page from the files on the media card When you select the Index Print button you will only be able to specify the number of copies printed All other printing options remain at their previous settings Advanced Settings The Advanced Settings tab allows you to select from a variety of printing options You can choose to set Bitmap Smoothing to On or Off on this tab Selecting the On option smoothes out rough and jagged edges within your document Problem Solving If one of the following symptoms occurs or if an error message appears on the screen follow the remedy to solve the problem Symptom 1 The access indicator light of the Media Card Reader does not
137. e Port Status link in the Connectivity folder on the Properties Tab of Internet Services and make sure that the check box on the Port 9100 line is checked The Internet Printing Protocol must also be enabled at the device and the Internet Print Service must be available and installed on the individual workstation s version of Windows IPP support is already built into Windows 2000 and XP For other desktop operating systems it is available as a download from Microsoft at www microsoft com The final step is to install the IPP print driver which is covered in the Print Drivers section of this guide To access IPP Settings at the Device 1 Press the Log In Out button on the Control Panel 2 Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup Press Port Settings Press the IPP selection line on the Port Settings menu MO NOAA Y Press the Change Settings button in the lower right corner of the Port Settings menu screen 10 When the IPP selection menu displays note that you have two selections available on numbered horizontal lines The first selection is Port Status The second is IPP Added Port Number The Close button in the upper right corner of the screen returns you to the Port Settings menu After pressing the horizontal li
138. e Port Status table use your mouse to place a check mark in the checkbox on the Port 9100 line Click the Apply button then click the Reboot button always available on the Status Tab to remotely reboot the Device 34 Microsoft NetBIOS over IP Networks Before You Start 1 2 Print a Configuration Report as stated in the Network Connectivity section of this guide Referring to the report verify that SMB is enabled To enable SMB at the Device if required follow the procedure below Referring to the Configuration Report verify that DNS is enabled The use of Naming Servers is REQUIRED to resolve NetBIOS device names to IP addresses for packet routing over the TCP IP network To enable the Device to communicate with the Naming Servers refer to the instructions supplied in the topic TCP IP Dynamic Addressing located in the NOS Selection section of this guide When using WINS or DNS be sure to refer to your Server Operating System documentation for the appropriate procedure to use to enable NetBIOS name to IP address resolution on the Server Enabling the SMB Setting at the Device if required 1 OP FO OO Press the Log In Out button on the Control Panel Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup
139. e Protocols file folder Select Microsoft Networking in the directory tree The available selections include A drop down menu for Transport A text box indicating Workgroup name A text box indicating the SMB Host name An entry box for the maximum number of connections allowed labeled Maximum Connections A TBCP Filter checkbox displayed when PostScript is enabled Click Help for an explanation of the use of this feature An enabling checkbox for supporting Unicode supplying the Host name and Workgroup name in Unicode characters during SMB transmission An enabling checkbox for Auto Master Mode When the master browser for the workgroup cannot be found if this box is checked this host will become the master browser An enabling checkbox for Password Encryption during SMB transmission A WINS Server configuration section for using a WINS Server to resolve NetBIOS names SMB host names to IP addresses Select TCP IP from the Transport menu Accept the default value or enter a value from 3 to 10 for maximum number of connections allowed in Maximum Connections Accept the Workgroup name shown or enter in your own workgroup name Either accept the default SMB Host Name which is automatically built by the Device to assure the name s uniqueness or enter in your preferred name Note that this will be the NetBIOS name that is resolved by the Naming Server DNS or WINS to an IP Address for the Device If using a W
140. e Proxy Server page verify that the settings match those in your proxy server environment Make changes as needed then click Apply On the Script path and filename from HTTP root line type the script path and filename from HTTP root Example xerox asp On the Document Path line type the HTTP address Example Inetoub wwwroot scans Type the Login Name and Password for the machine Type the password in the Retype Password box Click Apply If prompted type the administrator User Name and Password and click OK The default is 11111 and x admin 163 Configuring the Default Template with Internet Services You need to create at least one template for users to select to scan their documents to the pre configured repository This template is often referred to as the Default Template The template can be created with either Internet Services or SMARTsend software running on a remote template pool server Once a default template has been created users can use the Scan tab of Internet Services to create individual templates using the default template as a base To create and configure the default template with Internet Services perform the following steps 1 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file folder Click the Default Template link To edit the fil
141. e SSL TLS suite of protocols is used in the encryption of HTTP communications from a client to the machine A user of a client workstation accesses the machine s HTTP server by typing https followed by the IP address of the machine into the Address box of a web browser application The machine then offers the client a Digital Certificate which the client accepts after reviewing the validity of same Upon acceptance of the Digital Certificate a Public Key exchange takes place encryption algorithms are agreed upon between the two parties and the client uses the server s Public Key to communicate with the server using digitally signed and encrypted data Digital certificates imported from a Certificate Authority or self signed certificates created with CentreWare Internet Services can be used as SSL TLS certificates on the machine s HTTP server Encryption of HTTP Communications from the Machine to a Remote Server Client Certificate The SSL TLS suite of protocols is used to encrypt HTTP communications with a remote server No client certificate is typically required for this activity However if a remote server is set to require an SSL client certificate an SSL TLS client certificate must be registered on the machine Digital certificates imported from a Certificate Authority can be used as SSL TLS certificates on the machine s HTTP server Note When Remote Server Certificate Validation is enabled under SSL TLS Settings in Inte
142. e Settings Touch WebDAV Port Status then touch Change Settings Touch Enabled then touch Save Touch Close repeatedly until the Tools tab screen is displayed then wait for the Auto Clear service to reboot the machine Return to the WebDAV settings screen and verify that the Port Number is set to 80 and that a Timeout value 30 or more seconds has been set Make any changes desired then touch Close repeatedly until the Tools tab screen is displayed 10 Wait several seconds for the Auto Clear service to log you out 168 Security Authentication Overview Users Controlled by Authentication Authenticated Users These are users who are registered with the machine When using a restricted service authenticated users are prompted to type their user IDs on the authentication screen Guest Users These are users who are permitted to use the machine using the Guest password set by the System Administrator Authentication Configuration and related Types No Login Required Users can access any service without restriction This is the default type for the machine Login to Local Accounts This type uses the user information registered on the machine to manage authentication Login to Remote Accounts matched with Network Accounting as Accounting Type Network Access authentication uses the user information managed on a remote accounting service to manage authentication User information managed on the remo
143. e a cache on a Repeater of the Validation Server used to validate Digital Certificates over the enterprise network To set these parameters enter the IP Address of the multifunction device into your web browser and press Enter Click the Properties tab of displayed Internet Services the device s web pages then click the Services folder Select Network Scanning then Validation Server Select HTTP or HTTPS enter the host name of the server then enter the directory name if required specified by the Validation Server manufacturer Click Apply 155 Installation Checklist Please ensure that the following items are available or have been performed de 2 Ensure the machine is fully functioning on the network prior to installation Enable the purchased Scanning option For instructions refer to the Enabling Options with Software Keys topic in the Options section of this guide Contact your Xerox Sales Representative if you have not purchased the Scanning option Ensure that the TCP IP and HTTP protocols are configured on the device and are fully functional This is required to access CentreWare Internet Services to configure Network Scanning The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure scan settings by using an Internet browser To verify that the TCP IP and HTTP protocols are correctly configured print a Configuration Report as stated in the
144. e electronic file depends on the template chosen by the user at the device s User Interface The template may reside on the device or may be cached on the device from a pool of templates pulled from a remote server The set up of templates template pool servers and file repositories is accomplished using Centreware Internet Services the device s internally contained web pages as stated in this section Once the scanned file is stored on the pre determined server the file can be redirected and manipulated with such software as the following SMARTsend scanning services Built on the Microsoft NET platform this server based software works with new and legacy Multifunction Systems to enable hardcopy documents to be scanned in black and white or color and converted into such standard digital formats as PDF JPEG and TIFF This Web based application requires no additional client software installation and uses wizards to simplify workflow template creation Once a workflow or distribution process is created it can be saved as a paper or electronic cover sheet The cover sheet can be set up to direct the scanned file to a wide variety of destinations Such destinations include an email address or distribution list network folder FTP folder remote printer Web URL Domino doc Domino Microsoft SharePoint and Xerox DocuShare Scan to PC Desktop For information regarding the use of Scan to PC Desktop including Paperport OmniPage a
145. e image downloading process Note that after downloading a document you can delete that document from your Mailbox by rechecking the box in front of the file just downloaded and clicking the Delete button 75 Installing and Using the Network Scanner Utility To retrieve scanned documents directly from the Device s mailbox es into an image editing application such as Adobe Photoshop you need to install the Network Scanner Utility scan driver on your workstation You can additionally install and use an application known as Mailbox Viewer to view and import scanned files without using a client side image editing program For Mailbox Viewer installation instructions refer to instructions contained on the Driver Network Utility CD ROM that came with the Device Before Installing the Network Scanner Utility Before installing the Network Scanner Utility make sure that your workstation meets the following requirements e You must be running Windows 2000 or XP Windows 2000 Server Advanced Server Terminal Service is NOT compatible with this feature e Your workstation must be operating with a i486DX4 100 MHz processor or faster have 32 MB RAM or greater and have 40 MB or more of free hard drive space not including space for storing scanned data e Your workstation must be connected to a network using the TCP IP protocol e Your image editing application must be compatible with the TWAIN interface to import scanned data Inst
146. e of the following Operating Systems which includes a shared folder is required Microsoft Windows 2000 Microsoft Windows Server 2003 Microsoft Windows XP 136 Installation Procedure This section describes the configuration procedure to use the Scan to PC FTP SMB feature on the machine The following two steps are necessary to use the Scan to PC FTP SMB feature e Enabling the required ports and Setting TCP IP Enable the FTP port and SMB port on the Device and then set the machine s IP address If you will be using SMB on a Microsoft Network make sure to enable either DNS or WINS as part of the TCP IP configuration For FTP make sure that DNS is enabled e Preparing an FTP directory or SMB shared folder on the receiving computer server or workstation Create an FTP directory or SMB shared folder to receive scanned documents over the network 137 Enabling Ports and Setting TCP IP To use Scan to PC FTP SMB you need to enable the applicable Ports SMB or FTP client on the Device and make sure that an IP address has been set on the machine Note The configuration can also be performed using CentreWare Internet Services For information on how to use CentreWare Internet Services refer to the Internet Services section of this guide 1 Display the System Administrator Menu screen a Press the Log In Out button b Enter the user ID with the numeric keypad or the keyboard displayed on screen and select Enter
147. e on one of the CD ROMs that came with your Device They are also typically available for downloading in self extracting Zip file format from the Internet at www xerox com Print a Configuration Report as stated under the Network Connectivity Tab of this guide On the Report under the TCP IP data label verify that the Device has a valid IP Address Subnet Mask and Gateway displayed If it does NOT assign these addresses to the Device following the procedure stated under the TCP IP Protocol Configuration item of the NOS Selection menu accessed from the Network Connectivity Tab of this guide On the Report verify that Port 9100 is displayed with a Port Status of Enabled If it is NOT enable Port 9100 as stated in the Note at the bottom of the Configure Port 9100 procedure under the Internet Services Tab of this guide Specifically click the Port Status hot link in the Connectivity folder on the Properties Tab of Internet Services and make sure that the check box on the Port 9100 line is checked On the Report verify that IPP is enabled If it is NOT enable the protocol following the procedure stated under the IPP Internet Printing Protocol item of the NOS Selection menu accessed from the Network Connectivity Tab of this guide Verify that IPP is using DNS to resolve Host Names to IP Addresses in support of IPP printing Using your workstation s Web browser enter the TCP IP Address of the Device in the Address or Location field and pre
148. e or Accept to accept the License Agreement Select the required disk if necessary where you want to install the printer Click Continue Click Install Click Close and restart the workstation When the workstation has restarted double click the hard drive icon Double click the Applications icon Double click the Utilities folder Double click Print Center icon Double click Add to add a new printer Select AppleTalk as your network protocol Select the required AppleTalk zone Select the printer that you wish to set up Select the Printer Model that is choose the PPD for your printer Click Add Print a document from an application to verify that the printer is installed correctly 60 Common UNIX Printing System CUPS Overview The Common Unix Printing System CUPS was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon LPD and AT amp T Line Printer LP system designed in the 1970 s for printing text to line printers Currently available for downloading from a number of sources on the Internet such as www cups org CUPS is offered in both source code and binary distributions Before You Start Verify that IPP and Port 9100 are enabled at your device For instructions refer to the IPP Configuration and Configure Port 9100 topics in the NOS Selection section of this guide 61 Installing CUPS on the UNIX workstation The instructions
149. e selections include Port Number Enter the port number between 1 and 65535 Port 80 is the recommended HTTP default Do not use the numbers assigned to the other ports TBCP Filter Check to enable TBCP Filter when PostScript data is to be processed This is only available when the optional PostScript 3 kit is installed When the transmission data includes binary data or EPS data disable this For Windows follow the Output Protocol setting in the Device Settings tab of the Properties screen of the print driver H Se Jo Data Receive Time Out Enter the timeout period for receiving data from WSD clients between 1 and 65535 seconds in 1 second increments Notification Delivery Time Out Enter the timeout period for notification delivery to WSD clients between 1 and 60 seconds in 1 second increments Maximum TTL The Time to Live setting in seconds for undelivered IP datagrams such as UDP being used with WSD Enter a value 1 and 10 Maximum Number of Subscribers Enter the maximum number of clients for reserved notification between 1 and 200 6 Click the Apply button to apply setting changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart the Device There is a convenient Reboot Machine button on the Status Tab of Internet Services 264 Configure Port 9100 Raw Printing 1 Hr o Jo Open your Web browser and enter the TCP IP address of the D
150. e space management 168 Security Authentication ssis secs ccccscedcenscecsccete ianea aa scuecececuecusencestbduesusteseencuasvecnecsusucedeceerctiecess 169 EE 169 Users Controlled by Authentication ccccccceceeeceeeeeeeeceeeeeeeeeeeeaeeeeceeeeeaaeseceeeeeseaeeseeeeeesiaaeeseeneess 169 Authentication Configuration and related Tvpes 169 Services Managed by User ID Autbenttcaton eneste rtnn ntnnttnntsrinsrnnsssrnsssrnssennnnt 170 When Local Machine Access is enabled A 170 When Network Access iS enabled 00 0 2 eee ceeeeeeeennneeeeeeeneeeeeeeeaaeeeeeeeaaaeeeeeeeaaaeeeeeeeaaeeeeeeeaeeeeeesenaees 170 When Remote Access is enabled AAA 170 Effects of Authentication on Job Flow Sheets and Mailboxes 171 Configuring Local machine authentication ccccceeeeeeeeceeeeeeeeeeeeeeecaeeeeeneeeseaeeeeeaaeeseeeeeeeaeeseeeeeeeas 171 Preparations stasis E pteeiei E E 171 AtYVOUr Workstation EE 171 Configuring Remote Autbenttcaton nenn nnnn 172 Nee EE 172 Configure Remote Authentication for Kerberos Windows 20001 173 At your tee 173 Configure Remote Authentication for Kerberos Solaris c cccceceeeeeeeeeeeceeeeeeseaeeeeeeeeessaeeeeenes 174 Ar de lee 174 Configure Remote Authentication for SMB cccesceeeeeeeeeeeeceeeeeeceaaeeeeeeeeesaeeeteaeeeseeeeetaeeseaes 175 ACY OUR Workstation aires teier EE 175 Configure Remote Authentication for LDAP 0 ccceceeeceeeeeeeeeeeeeeeeeecaaeeeeeneeesaeeeseneeeseeeeseae
151. e the administrator password 11111 or current password Touch Enter Press the Machine Status button on the Control Panel Touch the Tools tab Touch System Settings In the Group column touch Common Service Settings Touch Screen Button Settings On the Screen Button Settings screen in the Items column touch All Services 0 Touch Change Settings mm Au mm ko hM 11 To add a service screen button a Touch a Not Assigned service button b Touch the service to be added as a screen button c Touch Save The screen refreshes and returns to the All Services screen d Touch Save again The screen refreshes and returns to the Screen Button Settings screen 12 To remove a service screen button a Touch the service that you want to remove for instance Internet Fax b Touch Not Assigned c Touch Save The screen refreshes and returns to the All Services screen d Touch Save again The screen refreshes and returns to the Screen Button Settings screen 13 Touch Close 14 Touch Log In Out button 15 Touch Logout Rearrange Icons You can also use this feature to rearrange the icons The service listed as 1 will be at the top left of the All Services screen 2 will be to the right of it and so on 20 Smart eSolutions Meter Assistant and Supplies Assistant Select this feature in Internet Services to access and set up automatic billing meter reading and automa
152. e_name If it isn t you are printing to the wrong port and either need to select the correct port or use the Add Port button to create a new port for the driver to print through If the name looks correct use the General Tab of the driver to print a test page to determine the status of communications between the Workstation and the Device Note that if you have the UNC of the Printer you can enter this into the text box of the Run command on your workstation When you press Enter the workstation will attempt to reconnect to the network Server and Printer Share that was specified by the UNC Depending upon how the Server was configured you can then either manually or automatically reinstall the driver To assure successful printing make sure that the Device is configured to support the Page Description Language PDL being used by your driver To check the PDL being used by the driver print a test job to file Open and view the job in a program such as Notepad The PDL being used by the driver will be displayed in the first few lines of Printer Language Next check the Page Description Languages being supported by the Device s ports by following the instructions supplied under the Setting PDL Emulations procedure in the Internet Services section of this guide The PDL being used by the driver and the PDL supported by the Port you are printing to MUST match for successful printing to occur 278 IPP Troubleshooting Use the following check
153. eaaaeseneeeesaaeetenees 73 Scanning to Mailboxes eee 74 To scan to a Mailbox perform these steps 74 Retrieving Images from Mailboxes AANEREN 75 Installing and Using the Network Scanner Utility cccceeeeesseeeeseeeeeeseeeeeseeeeeeneeseseeeeeseeeeeneneeeeseees 76 Before Installing the Network Scanner Utility cccceceeceeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeaeeeeeeeeetaeeeeeeeeeeees 76 Installing the Network Scanner Ui 76 Uninstalling the Network Scanner Utility c ccceeceeeeeeeeeeeee scene ee eeeaee sees eeeeeaeseeeeeeseaeeseeeeeeseaeeeeeeees 76 Importing Scanned Data from the Mailbox to an Image Editing Application c ceeeceeeeeseeeeees 77 Importing Scanned Data from the Mailbox using Mailbox Viewer 78 Changing Network Utility or Mailbox Viewer Settings c ccecceeeeeeeeeeeeeeeeeaeeseeeeeeesaeeeeeeeeesaeeeeneees 78 SCAN tO E UE 79 E mail e 2 4 c2ten eae ae a ee tie he rls al eho tarot EE 79 Ne e ET 80 Registering an E mail account Act5c 600 dean Ghia dd aia ae i 81 Configuring E mail Gi lte TEE EN Installation Procedures sheen eA eatin Ale eal Al ee eeh eeben El Aa abe 82 le HEN del RTE 82 Enabling the E mail Ports and Setting TCP IP cccscceseeeeeeeeeeeeeeeceeeeeeeaaeeseaeeeesaaeeseeaeeeseaaeeeeeeeeas 83 Configuring the E mail Emironment 85 Internet Fax OEB dees EEN EES EEN vaevcusscnubecccseccsdectessabscelacesedectes EN IS EE 91 TESS sities eet lee EE nde el ee nee i
154. eb pages installed on the printer perform the following steps 1 Ona TCP IP networked workstation start your web browser Enter the IP address of the printer in the address box of the browser and press Enter Click the Print tab Scroll down to the bottom of the page to see the Secure Print radio button Click on the Secure Print radio button to enable it Enter a User ID such as 001 Enter your desired numeric passcode in the two boxes provided Use the Browse button to locate your PRINT READY file Click Submit Job Then go to the printer and press the Job Status button O BOR lt E ND oO Press the Secure Print Jobs amp More tab s Press Secure Print N Select your job and press Document List ao Enter your password when prompted and press Confirm mar D Select your job press Print and respond to the on screen prompt Wu Press Close several times when done to return to the Job Status screen oO Press the All Services button on the Control Panel to return to the All Services screen 213 Xerox Standard Accounting Overview When enabled Xerox Standard Accounting XSA tracks the numbers of Copy Print Network Scanning E mail Server Fax Internet Fax and Embedded Fax jobs when these features are installed on the machine for each user Usage limits can also be applied to users to restrict the total numbers of copy print fax and scan jobs that
155. ed and set for installed trays per the Device s User Guide To have the Device register changes made to any settings click the rectangular Apply button 245 The Power Saver Settings hot link displays the settings for low power mode and sleep mode Low Power Mode is selectable from 1 to 240 minutes Sleep Mode is selectable from 1 to 240 minutes To have the Device register changes made to any settings click the rectangular Apply button The Stored Document Settings hot link enables you to set a minimum passcode length for jobs stored on the device The Memory Settings hot link enables you to view or change the amount of memory allocated on the hard drive for spooling incoming jobs into buffers dedicated to specific ports or protocols To have the Device register changes made to any settings click the rectangular Apply button Note When making setting changes you may be prompted for the Administrator password The Internet Services Settings hot link displays such Internet Services settings as the Auto Refresh Interval in seconds and the Display Language if available To have the Device register changes made to any settings click the rectangular Apply button The Pool Server Settings hot link is used to set up the login details from this device to a remote template pool server For details refer to the Setting up a Remote Template Pool Repository topic in the Network Scanning section of this guide Cloning enables you to convenient
156. ee 235 Advanced Settings Tab 235 THUMB Nall PreVICW res eisrnerninis ner eanne EEEn ANE EAA E ASANA eA EAEEREN 236 To view a thumbnail preview and print a document 236 Hard Disk Data Encryptor Siet Seege 237 Encryption Key For Confidential Data 237 Internet SERVICES ees eege 238 Enable Internet Services HTTP s assssssssssnunnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn munnen nnmnnn mnnn nnmnnn nena 238 To access Internet Services Settings at the Device eeeecceceteeeeeeeeeeecaeeeeeeeeeeaaeeeseaeeeseaeeeseneeeseas 238 Internet Services HTTP Enablement c ccceccceeeeeeeeeeeeeeeeeeeeeceeeeeeeaeeeseeeeesaaeseeeeeesecaeesseeeeseaeee 239 Internet Services Port Number AAA 239 Exiting the Internet Services Selection Men 239 Exiting the Port Settings Menu and returning to the Tools tab screen 239 OVONVICW see Eed EES 240 Status Va EE 241 JODS Tia E 242 Prini Tab EE 243 SCAN Fabs ageet eege ee 244 Properties Tab ge Tetacecdeeescececeestacedderesuceeetevs 245 Descriptions of the folders and hot links in the Directory Tree 245 General Setup foldeti s 2 cs 4 cuasscasacica sactechcdeg oi deeg dere taada ra dE eREE deed Jentthia cael 245 Connectivity Tolderi c ccciiie oaia aa bd ces eset de di dE det daceeends ENNER ENEE NEE NEE 246 Physical Connections subfolder ccccccececeeeeeeeeeeeceeeeeeeeeeeeaeeeeeeeeeeseaeeeceeeeesaeeeeeeeeessaaeeeeneeeeaas 248 Services Folder Sirens sahil ed e
157. eee ed 91 System Requirements for the Machine 91 Installation dree HIE 92 Installation OVEMVICW EE 92 Enabling the E mail Ports and Setting TC 93 Configuring the E mail Emwironment nent 95 THOSUIMOMIF AX coccs cesth states Suet create tien A itis pen Mace a eps Bt spa ee ee a eed a inate as 101 Send from the Device to another iFAX capable Machine 101 SONVOR Fax AA E P cre eased cn ecect eg oe sence cues ts A suattusctandsyietcevucens suves cnutecs vosheneuus T 102 ener Fak Ove Mie kee ed sete aaa aa a aa aTa aa a aaa Aaaa aa aa a the a aa aa a eaaa teed 102 Installation Checklist siae a a aa a E N N 103 Configure a Fax Filing Location Repository cecceeceececeeeeeeseaeeeeeeeeeeaaeeeeeeeeeceaeeeeeaeeeseaeeeenaeeeeaes 105 Configure a Fax Filing Repository using FTP cceceeeeeeeeeeeeceeeeeeeeeceaeeeeeaeeeseaeeeseaeeesesaeeeeaeees 106 installation Checklista maa eaan ane ae ea aaa a aia E 106 Enter the Fax Repository Details via Internet Services csssseccesseseeeeeeeneeceeeeeseeseeeeees 107 Configure General SettinGS ccsccccsseceeeeeeeeeeeeeenseneesenaeseseeeeeesaeseseeeeeseeeesseeeeeseeeesseaesaseeeeeeaees 108 Configure the Fax Gener nnu nannnnntnnnnnnnn nennt 108 Test Faxing through the Servel ccssecccessceseeeeeeeeeseseeeeeeesaeseeeeeeeseaeseaseeeeseeessasenaeenseeseeseeneeeeaes 108 Configure a Fax Filing Repository using SMB ccccceceeeeeeeeeeeeeeeeceaeeeeeeeeesaeeeeeaeeeseeeeesaa
158. eeeaaeeees 5 Internet Services HTTP Enablement AAA 6 Internet Services Port Number A 6 Exiting the Internet Services Selection Men 6 Exiting the Port Settings Menu and returning to the Device s Tools tab screen 6 Proxy Server Setting iwccciisccceccceeccsccctececet cosccecsececeves sereccuaee st aaia ae eaea dek darea da poa a Eiet A aae asai acia oaia 7 Parallel Port Configura tO zeessen r ara cde EE 8 To access Parallel Port Settings at the Device ecccceeeeecenee eects eeeeeaeeseaeeeeeaaeeseeeeeeseaeeseeeeeesaaeeneneeee 8 Port Status Parallel Port Enablement ccccceseececeeeeeeeee cece eeeeeeeeeeeeeeeeaaeseeeeeeesaaeseeeeeeessaeeeseaeeseaes 9 Print Modesa aada i aa e eee i eel Mi daws etl eee eee 9 PJL Printer Job Language Setting ccccceccccceeeeeeeeeeeeecaeeeeeeeeeecaaaescaeeeeeaaeseecaeeeseaaeeseeeeeeeaaeeseneeesas 10 Auto Eject time Parallel Port Timeout eee eeceeeeeeeecneeeeeeeaeeeeeeeeaaeeeeeeeaaaeeeseseaaeeeeeeeaaaeeeeseeaaeeeeeeas 10 Bi Directional COMMUNICATIONS 0 eeeeceeeeneeeeeeeeeeeeee eect eeeeaaeeceeaeeeeaaaeeseaeeeseaaaeseeeeeesaaeeseneeeessaeeeeeaeees 11 inputi meeega 11 Exiting the Parallel Port Selections Menu ccceccceeesceeeeeeeeeeeeeeeeeeeeeaaeeseeeeeeseaaeseeeeeesaeeeseneeesaes 12 Exiting the Port Settings Menu and returning to the Device s Tools tab screen 12 USB ee UC RE 13 SNMP Configurations lt cesitssececcecscccsececies EES SEENEN EENS 14 To access SNMP
159. eeeeaes 109 Installation Checklist eaer ea aeaa aaa na aE aE E aeaa eessen 109 Enter the Fax Repository Details via Internet Services ccceseccssseeeeseeeseeeeeeneeeessseeeeneeeees 110 Configure General Settings cccccccssscceeeeeeeeseeeeeeeeeeseeeeseseeeeeesaeseseeeeeseeesesseeeeeeeeeesneaesnseeeeeenees 111 C ntigure the Fax ET 111 Test Faxing through the Server sssnsssennssunnnuunnnnnnnunnnnnnnnnnnnenannnnunnnnunnnnnnnnnnnnnnnnnnnnn nunne nnnnn nnmnnn 111 Configure a Fax Filing Repository using SMTP c cceceeeeeeeeceeeeeeceeaeeeeeeeeecaeeeeeneeeseeeeetaeeesaes 112 Installation GheckliSti siinseid ii nneneuetr bene t eerea oaa dee oai edea a a aeaa aaa aS 112 Enter the Fax Repository Details via Internet Services cccseccssseeeesseeseeeeeeeeeeesseeeeneeeees 113 Configure General Settings ccsccccssscceescceesseeeeeeeeeeseceeseseeeeessaeseseeeeeseaesesneeeeeeeeeesseaeeneeeeeennees 114 Test Faxing through the Servetit iae eaaa aeaa anaoa naaar naa atateua aiana aaoi aie 114 Features that can be set in support of Server Fax cccccccceseeeceeeeeeeeeeeseceeeeeaeeeeseaeeeseseeeseeeeeeeneeees 115 Address BOOK Setup EE 115 GTOUP SSI EE EE 115 Fax Mode Settings Screen Defaults and Fax Defaults such as Delayed Start ceeee 116 Color Mode Resolution File Format and File Name 116 e LE 117 Fax OVenview ER Aide eneen ieee ed Bee ie eee 117 Checking and Setting Critical Fax Paramet
160. eeeenseeeesssaeseeseeeessaaesaseeeeeseeseeseeeeeenaes 34 Microsoft NetBIOS over IP Networks c scccecesseeeceeeeseeeeeeeesneeeseeeeesneeseeeeenaeseeeeseaeeseeeeeeanseensaaes 35 Eeler 35 Enabling the SMB Setting at the Device if regouired 35 Viewing or Configuring the SMB Host Name or WINS Server with Internet Services 0 37 Note regarding DNS WINS NetBIOS Name Resolution ccccceeeeeeeeeeeeeeeeeeeeeeaeeseeeeeesaeeeeeneee 38 To Set Up a Workstation to Print Directly to the Device eee ceecceeceeteeeeeeeeteeeeeeeeeaeeeeeeeeetaeeneneees 38 Si Ee ue UI EE 39 To access IPP Settings at the Device ceecececeteeeeeeeeeeeeeeeeeeeeeeeaaeeeeeeeeesaaaeeeeeeeeesaaeseeeeeeeseaeeeseneeenaees 39 Port Status IPP Enablement cccccccceeeeeeeeeeeeeeeeeeeeeeeeeaaeeeeeeeeceaaeeeseeeeesaaaeeneeeeeseaaeeeseaeesecaeessiaaeeees 40 IPP Added Port NUMBER secsscseucsavorecacdsathcdvecesensauel cecite adain de d s Aai ea a a aaaea a deaa antaran ndt 40 Exiting the IPP Selection Men 40 Exiting the Port Settings Menu and returning to the Tools tab screen 41 Configuring IPP Settings with Internet Services ccccceceeeceeeeeeeeeeeeeeeaeeeeeneeeseaeeeeaaeeessaeeeeeeeeeeaes 41 EtherTalk AppleTalk Configuration ccseccseseecesseeeeeeeeessneeseneneeeseaaeenseeeessaeaseseeeeeeeeesesnaeeeneeeenenees 42 To access EtherTalk Settings at the Device 42 Port Status EtherTalk Enablement nnna 4
161. ees 188 Using Secure ACCESS ainser fuscecetesae casas 00s vaya dap aeiia ai aoaaa a radis deudystlad aedvauadivanusieadheeaieeie 189 Configure Color Copy Access for LDAP Group c cceeccceeceeeeeeeereeceaaeeeeeeeeesaeeeseneeeseaeeeteaeeesaes 190 LDAP Authentication eraen aiina nii LL cae all ened an 191 LDAP Group RE 191 BOL AUTO NthC Aton ve sce a ec a Sp ene Sh emg eget gp Set ap de ade peas Msg agen a ge he 193 Information Checklist EE 193 Configure 802 1X with Internet Services cccccceeeeeeeeceeeeeeeeeeeeeeeeeeecaaeeseeeeeesaeeeseaeeeseeeeesiaeeeeaes 193 SOCUIIty EMCryPtlOn ME EOE E EEE E T T gee e 194 Encryption Service Overview c cccccceceseceeceeaeeeeeneeeceaaeseeeeeseaaeseseaeeecaaeeegeeeeeseaaeseseeeesseaeeseeneaeeneee 194 Types of Encryption Services Avallable snnt 194 Configuration of HTTPS SSL TLS Communication Encryption ccceeseceeseeeeeeeneeeeeeeeeseneeeees 196 e HEN ele 196 Configuring certificates with CentreWare Internet Services ceceeccceceesseeceeeesneeeeseseaeeeeeseaaes 197 Configuration ON a Computer siii ara aa a aiaa aaaea e aaa ae a aa a anakaa raa iaaa kaeka 198 Configuration of E mail Encryption Digital Signature c cccecceeeeeeeeeeeeeeeeeeeeeseeaeeeeeaeeeseeeeeeeeeeeee 199 Ne HEN el Be 199 Configuring S MIME certificates with CentreWare Internet Services cccccceeesesseeeeeseesteeeees 200 C ntiguration on a COmMpUtE ET 203 Configuration of
162. eesaes 176 LDAP User Mappings TEE 177 LDAP Atert cca tisscccc cA testccedecvisceece cevennctc tvtecen de E EERE ARARE KETSA AEAEE ede vaneetndadenseendiarneannaee 177 RRE le EE 177 EE eu le EE 177 Configuring Network Authentication by a Remote Accounting Server cccceeseeeeeeeeeesteeeeenees 178 Enable Network Autbentcaton 178 Configure communications between the Accounting server and the device eseese 179 Enable the Accounting option in workstation print drivers 0 ceeeeesceeeeeenneeeeeeeaeeeeeeeeaaeeeeeeeaas 180 Configuring Xerox Secure Access Authentication ssssessseessseessseesretrinesrisssrrsssrnssrnnsrnsstnneennnnt 181 Secure Access and ACCOUNTING ccceeeeceeeneeeeeeeeeceaaeeeeeeeeeeaaaeeeeeeeecaaaeseeeeeeesaaaesseaeeeeteaeeneeaeeesaes 181 Information E Ee TE EE 181 Configuring Xerox Secure Access to work with Remote Authentication cccceessseeeseeeeeeees 182 Configure Remote Authentication for Kerberos Windows 20001 183 Configure Remote Authentication for Kerberos Solaris cccceceeeeeeeeeeeeeeeeeeeeaeeeeeeeeessaeeeeenes 184 Configure Remote Authentication for SMB ccccesceceeeeeeeeeeeeceeeeseaaeeseeeeeeceaeeeseneeeseeeeenaeessaes 185 Configure Remote Authentication for LDAP 0 ccccesceeeeeeeeeeeeceeeeeeeeaaeeeeeeeeesaeeeseaeeeseeeeeeaeeeeaes 186 Enable Specific Xerox Secure Access Settings 2 cccccceeeecceeeeeeeeeeeeeeeaaeeeeeeeesaaeeseaeeeenaeeeeeeeee
163. efault PostScript HP GL 2 PCL and TIFF Auto enables the Controller to automatically detect and select the appropriate PDL To change settings press your selection of choice then click the Save button on the touch screen To exit the screen without making any changes click the Cancel button on the touch screen PJL Printer Job Language Setting 1 On the Parallel Port selections menu press the selection line labeled PJL Press the Change Settings button On the settings screen note which of the two buttons is highlighted as the current setting for Job Control Language This is the setting that enables the Controller s job processing parameters to be modified by HP PJL The available settings are Enabled or Disabled To change settings press your setting of choice then click the Save button on the touch screen To exit the screen without making any changes click the Cancel button on the touch screen Auto Eject time Parallel Port Timeout 1 On the Parallel Port selections menu press the selection line labeled Auto Eject Time Press the Change Settings button On the settings screen note the current display in seconds for the Parallel Port Timeout This is the length of time that the Controller will wait for an end of job command before printing the current job Up and down selection arrows are provided for modification of the timeout value in the increments shown To change settings use the up or down selection
164. en the Network Scanning folder Click the File Repository Setup link On the File Repository Setup page in the Default File Destination box click Edit oa Ff OD On the File Destination page in the Settings area a On the Friendly Name line type the name of the file destination b Inthe Protocol drop down box click HTTP or HTTPS The Settings area refreshes and displays more options c If you are using HTTP e On the Host Name IP Address amp Port line type either an IP Address or Host Name for the server e In the Port Number box unlabeled type 80 for the port number d If you are using HTTPS e On the Host Name IP Address amp Port line type either an IP Address or Host Name for the server e In the Port Number box unlabeled type 443 for the port number e If you are using SSL click the Validate Repository SSL Certificate trusted not expired correct FQDN check box e For either HTTP or HTTPS if you are using a proxy server e Click View HTTP Proxy Server Settings e On the Proxy Server page verify that the settings match those in your proxy server environment Make changes as needed then click Apply f On the Document Path line type the HTTP address Example Inetpub wwwroot scans g Inthe Login Credentials to Access the Destination area click your choice of log in credentials to be used h Type the Login Name and Password for the machine i Type the password in the Retype Passwor
165. ent handler 2 Press Copy on the Main All Services screen 3 Press the Output Format tab 4 Press the Annotations button 5 Select Bates Stamp 6 Set Bates Stamping to on 7 Press the Prefix text box and press Edit if necessary to use the displayed keyboard to specify the Prefix to use 8 Press Save Press the Number of Digits button to assign the number of digits for printed page numbers Press Save to save setting changes 10 Press Apply To in order to specify the pages on which to print the Bates Stamp Press Save to save changes 11 Press Position to specify the relative position on the page for the printed Bates Stamp Note that H available a precise location can be set by the System Administrator as stated in this section Press Save to save changes 12 Press Format amp Style to specify the size and color of type for the Bates Stamp Press Save to save changes 13 Press Save when done then press Save again 14 Press the Start button 226 Configuring a precise Bates Stamp location if available 1 2 OM NODA A w Press the Log In Out button on the Control Panel Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press the rectangular Enter button on the touch screen Press the Machine Status button Touch the Tools tab Press Copy Service Settings Press Copy Control Press the down arrow to scroll to the Bates Stamping selec
166. erox com web site or from your Xerox Customer Support Representative b Download the upgrade file to a local or network drive You will be able to delete the file after the upgrade procedure c Extract the bin file from the zip archive At your workstation 1 oa fF w Verify that the machine is up and running and is not in PowerSaver mode Open your web browser and enter the TCP IP address of the machine in the Address or Location field then press Enter Click the Properties tab Click the Services folder Click the Machine Software folder In the Machine Software folder a Click Upgrades Click or verify the Enabled check box then click Apply b Click Manual Upgrade Click Browse and move through your file system to the new software Click Install Software to install the software Note The Manual Upgrade link provides the ability to upgrade software manually after enabling through the Upgrades link 23 NOS Selection TCP IP Protocol Configuration To view or change the settings of the Device s TCP IP Protocol Configuration perform the following steps To access the TCP IP Protocol Settings at the Device 1 N SS NO Sin Re e Press the Log In Out button on the Control Panel Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Pr
167. ers ccccececcececeeeeeeeeececeeeeeeeeeeseeeeseaeeseeeeeesaaeeeeaes 117 Betore You Start TEE 117 Before starting CET NEEN 117 Communications Modes 0 0 eeeeceeeeeeeeeeeeeeeeeeeeaeeeceeeeeeeaaeeseaeeecaaaeseceeeeesaaeeseeeeeesaaesseaeesessaeeeeeaeeenaees 117 Connecting the phone Wine 117 Local Terminal Information Settings cccccccescceeseeeeeseeeceeeeeeeeaeeseeeeeesaaeeseneeeseeaeeseneeeesaeeeeeeeeeeaees 118 Address Book e EE 119 Group Send Setups cs et nei a a aa aa aa ei ert n eee tte eee 121 GOMIMENIS test eegt E E E AO E liwecs chet west heared wate ege ee A 122 Cate a Malo eege eege hatte a A ta i a 123 File Destination Output Destination cccccceeceeeeeeeeeneeeeeeeeeeeaaeeeeeeeeceaeeeseaeeeseaaeseseeeesecaeessaeeseaeees 125 Fax Settings including Fax Defaults and Fax Control cccccceceeeeceeeeeeeecneeeeeeeeeseaeeeeeaeeeennaeeeseneees 126 Common Settings Audio Tones and Reports cccccceeeeeeeeeeceeeeeeceaeeeeaeeeeseaeesteaeeeseneeeeeaeeeeaes 126 Fax Mode Settings including Fax Defaults and Fax Control cccccccccccsseeceeeeessneeeeeeesnaeeeeeeeaaas 128 To Configure Fax to Mailbox ccceccceceeneeeeeeeeeeeeeeceeeeeecaaeeseeaeeseaaaeeseaeeeesaaeeseaeessaaeseeeeeeesiaeeenes 131 LAN Fax PCE Drivers su 2ivistcebesdbeecetecebslshots ceeds GEES ege EE e Lee REESEN REN EEEEe ge 132 Initial S tup tcsih kdl aa abn hia tne EE eet 132 Adding a Recipient to a Fax Phonebook AA 132
168. es stored in folders cannot be printed e PDF files stored on Mac OS cannot be printed and displayed on the screen 232 If characters not supported by the machine are used in file names the file names will not be displayed on the screen Characters up to 255 can be recognized as a file name However not more than 100 characters will be displayed 233 Selecting and Printing Text Files To Select and Print Text Files ls Fb oO DL Insert the USB drive into the USB slot Press the All Services button Touch the Media Print Text icon After the files are imported touch the appropriate button You can choose from e Select All e Select From List e Select Range Touch the Media Print Text or Advanced Settings tabs as required to change any appropriate print settings Touch the file to be printed Press the Start button Media Print Text Tab The Media Print Text tab allows you to select from a variety of printing options The options for the Media Print Text tab include e Output Color you can choose Color or Black amp White e Paper Supply choose the paper tray to be used as a source when printing e 2 Sided Printing choose 1 Sided 2 Sided Flip on long edge or 2 Sided Flip on short edge e Output choose stapling options as needed e Index Print s The Index Print button allows you to print a collection of miniature 30mm x 40mm images onto one page from the files on the media c
169. eseeeeeeeeeaeeseeneeeceaaeeegneeecaaaesseaeeeeeaeeeeeneeneaees 267 E mail SMTP and POPS e EE 268 Bonjour if available for selechon soosiana EA nett ENEE EEN 269 TOU DIGSNOOUING DIEE ENA E tees faced tc A AEE cece coca N E E AE PE A AEE E 270 General Troubleshooting Procedure ssssssssusssnnnneennenunnnunnnnunnnunnnunnnnnnnnnnnnnnnnnnnnnn nenne nunne annemmm nnmnnn 270 De GAB NEE e rue EE 272 Check Physical Media and Network Interface Cards cc ccceceeeeeeeeeeeeneeeeeaeeeeeeeeeeaaeeeeneeeeseaaeeeenes 272 Print a Configuration Report at the Device and perform these tasks ccccccceeeeeeeeeeeeeeeteeeeeeeees 272 At the workstation perform these tasks 0 ccccceeeeeeceeeeneeeeeeeeeeeeeeeeeeeeeaeaaeaecaeeeeeeeeeeeseesenscenieeaeeeeess 273 NetBIOS over IP Troubleshooting ccccesccceeeeeeeeeeceseeeeeeeeeesnaeeeneeeeeseaaesasneeesesaesasaeeeeseesesseeeenseeeeneas 275 Check Physical Media and Network Interface Cards 0 ccccccceceeeeeeeeeeeeeeaeeeeeeeeseaeeeeeaeeeeeeaeeeeeeetees 275 Print a Configuration Report at the Device and perform these tasks ccccceeeeeeeeeeeeeeetteeeeeneeees 275 At the DNS or WINS Semer REENEN ee nees ecu neta esas ed 276 At the workstation perform these tasks cccccceeceeeeeeeeeeeeeeneaeceeeeeeeeeeeeseseaeaaaaaeaeeeeeeeeeeeeeeeeeeeeaees 277 IPP Troubleshooting ege EENEG 279 Check Physical Media and Network Interface Cards seeeeseeeeeeeir
170. ess the Tools tab Press Connectivity amp Network Setup Press Protocol Settings When the Protocol Settings menu displays note that with the exception of selection one Ethernet Rated Speed the remaining selections are specific to TCP IP address settings Choose your setting of interest by pressing the numbered horizontal selection line on the touch screen Note that the current status of each setting is shown on the applicable line After pressing a selection line to access available settings press the Change Settings button in the lower right corner of the touch screen 24 Ethernet Setting Ethernet Rated Speed 9 10 11 12 13 On the Protocol Settings menu press the selection line labeled Ethernet Rated Speed Press the Change Settings button On the settings screen note which one of the buttons is highlighted as the current setting for Ethernet Speed The available settings are Auto 10 100 Mbps 100 Mbps Half or Full Duplex and 10 Mbps Half or Full Duplex By default the Ethernet Port Configuration will be set to Auto To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button TCP IP IP Mode 14 15 16 17 18 Press the selection line labeled TCP IP Mode Press Change Settings Select the IP Mode best suited to your network environment Note that your choices include IPv4 Mode IPv6 Mode an
171. et Services 268 Bonjour if available for selection Bonjour also known as zero configuration networking supports communicating with other devices using 169 254 16 IPv4 addressing over the same physical or logical link Such as in ad hoc or isolated non DHCP networks When the Bonjour protocol is enabled on ALL communicating devices and those devices are connected Host names of the individual devices will be resolved to IPv4 addressing without the use of a DNS server and IP communications can then take place To view the Host Name and Printer Name automatically assigned to this machine under Bonjour do the following 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select Bonjour in the directory tree Note If Bonjour is NOT displayed in the Properties Tab directory tree click the Port Settings hot link in the directory tree Use your mouse to place a check mark in the checkbox on the Bonjour line Click the Apply button If Bonjour is not available in the Port Settings list click the TCP IP link in the Protocols folder and scroll to the bottom of the displayed page to Zero Configuration networking Make a note of the Host Name and Printer Name for reference in working with other Bonjour zero configuration connected workstations Note
172. et to Auto To Change the Network Speed Go to your Device 1 Press the Log In Out button on the Control Panel N Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup Press Protocol Settings When the Protocol Settings menu displays press the selection line labeled Ethernet Rated Speed OM NOAA Y Press the Change Settings button 10 On the Ethernet Rated Speed screen note which one of the buttons is highlighted as the current setting for Ethernet speed The available settings are Auto 10 BASE T 100 BASE TX 100 BASE TX Half or Full Duplex and 10 BASE T Half or Full Duplex The default setting is Auto 11 To change settings press your setting of choice then press the Save button 12 To exit the Ethernet Setting screen without making any changes press the Cancel button 13 To exit the Protocol Settings menu returning to the Tools tab screen press the rectangular Close button 14 Wait several seconds and the Auto Clear service should log you out Note that if you changed any settings in the Protocol Settings menu the Device will automatically reboot to register and enable your new settings Enable Internet Services HTTP Internet Services are a series of Web HTML Pages located within the Device ena
173. evice s Hard Drive Mailbox topic In addition by using Job Flow Sheets as explained in the Set Up and Use of Job Flow Sheets topic you can perform a number of actions on the documents residing in your mailbox Job Templates enables the creation and editing of individual Job Templates used to direct scanned jobs to Network Servers For complete instructions on how to create the default template upon which user templates are based how to configure a scan filing repository or how to set up a remote template repository refer to Network Scanning using templates in the Options section of this guide 244 Properties Tab The Properties tab allows you to configure the Device s numerous job processing options support and network communications settings The Directory Tree on the left side of the screen consists of individual hot links mixed in with a number of file folders including nested folders and links Note Internet Services is being enhanced to make it more consistent with similar Xerox products As of the published date of this guide the list of individual links and folders on this tab is as stated below If a link has been moved however simply click the individual file folders on this tab to view their contents and locate the described link Descriptions of the folders and hot links in the Directory Tree The Configuration Overview hot link provides a convenient method for locating key Connectivity and Services setti
174. evice but user information will not be checked A logon record will be kept by the Device however If a Guest User box is available and configurable consider whether it is advisable in your network environment to allow simple password guest access to this restricted service device The default setting is Off If you wish to allow guest access enter your guest password twice in the boxes provided Click Apply and enter the Administrator User name and password when prompted Refresh your web browser then click on the User Details Setup link to set the Store User Details setting Note that you can set either NVM or hard disk as the destination for saved authentication information User Details Setup also allows you to configure the characteristics of the login prompt for User Authentication 178 Configure communications between the Accounting server and the device Refer to the remote Accounting server manufacturer s documentation for the specific procedures to follow to configure communications between the server and the multifunction device The server will contact the device based upon Accounting service parameters set up at the server such as the device s IP address and polling frequency Required network communications and server settings will be stated by the server s manufacturer Sample list of set up requirements for Equitrac s Accounting service Enable TCP IP and HTTP on the multifunction device Set up a static or reser
175. evice in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select Port 9100 in the directory tree 1 The available selections include TCP Port Number with a default value of 9100 This does not need to be changed A TBCP Filter checkbox displayed when PostScript is enabled Connection Time Out entry box Enter a Time Out value for jobs being sent to the Device through this Port This is the length of time that the Controller will wait for an end of job command before printing the current job Click the Apply button to accept changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart the Device Note 1 If Port 9100 is NOT displayed in the Properties Tab directory tree click the Port Status hot link in the directory tree Use your mouse to place a check mark in the checkbox on the Port 9100 line Click the Apply button then click the Reboot button always available on the Status Tab to remotely reboot the Device 265 IP Filtering IP Address Restriction Using Internet Services access to the Device s Services can be restricted by Host IP Address To restrict device access perform the following steps 1 oe ON Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Propertie
176. follows 1 Select Scan to PC from the All Services screen Touch Transfer Protocol select a protocol and touch Save Note that you can touch the blank lines on the screen and manually enter Server settings or touch Address Book For SMB you can also browse the Microsoft Network 4 Select the Receiving Computer workstation or server in the list contained in the Address Book and touch Save 5 Place your document in the document handler and press the Control Panel s large green Start button Progress of the data transfer will be displayed on screen 143 Setup and Use of Job Flow Sheets with Mailboxes Overview Job flow is a feature for executing a series of registered actions The target of a job flow is documents stored in a Mailbox Two methods are available 1 automatically start a job flow when a document is stored in a Mailbox or 2 select a job flow to manually act on documents stored in a Mailbox To start a job flow you must link the job flow sheet to a Mailbox or to documents within a Mailbox Documents are then processed as specified on the job flow sheet To automatically link document processing in a Mailbox with a job flow sheet see Creating a Mailbox and linking to a Job Flow Sheet for automatic processing in this section of this guide To manually link document processing in a Mailbox with a job flow sheet see Manually linking a Job Flow Sheet to documents in a Mailbox in this section of this guide
177. g Before you can link a job flow sheet to a mailbox you need to create at least one mailbox for your use In the process of creating the mailbox you can link to your newly created Job Flow Sheet To create a mailbox and link it to a Job Flow Sheet for automatic processing perform the following steps 1 NOR WL Gei 10 Press the Log In Out button on the Device s Control Panel Press the 1 key on the numeric keypad five consecutive times Press the rectangular Enter button on the touch screen Press the Machine Status button on the Control Panel then touch the Tools tab Select the Setup amp Calibration button Press the Create Mailbox button When the numbered list of Mailboxes is shown on screen use the supplied arrow keys to scroll through the list to locate an unassigned Mailbox number Select an unassigned Mailbox number from the displayed list Press the rectangular Create amp Delete button in the lower right corner of the Mailbox selection screen When the New Mailbox Passcode screen displays use the On and Off buttons on the left hand side of the screen to determine whether or not a password will be required to access the Mailbox If Onis selected use the Device s numeric keypad to enter in a numbered passcode of up to 20 digits Press the Save button to save your settings To exit the screen without saving settings press the Cancel button When the Mailbox settings screen displays after
178. g of files should this capability be desired or needed 207 IP Sec IP Sec IP Security is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols that secure IP communications at the network layer of the protocol stack using both authentication and data encryption techniques The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key following a network negotiating session between the initiator client workstation and the responder printer or server To send encrypted data to the printer the workstation and the printer have to establish a Security Association with each other by verifying a matching password shared secret to each other If this authentication is successful a session public key will be built and used to send IP Sec encrypted data over the TCP IP network to the printer Providing additional security during the Public Key negotiating process Digital Certificates can alternatively be used in place of the Shared Secret to encrypt the Public Key information being exchanged between communicating parties The Digital Certificate resides on the multifunction device managed as stated in this Encryption section in the Configuring Scan File certificates topic and MUST also have been imported and stored on the computer that is encrypting data being sent to the device Certificates add digital signatures individualized checksums verifying data inte
179. g of this document is prohibited 211 Security Secure Print Supported by the device s print driver or Internet Services print page this feature directs the printing of confidential documents or documents which should not be seen by third parties to a User Account on the machine The user can then access his or her Account with a numeric password at the device and privately print out the stored documents To use the Secure Print feature from the print driver installed on a networked workstation perform the following steps 4 COS OEE SOIT SB ES sech ech ch eck O N O Open a document to print from the workstation Select print in your software application select the Printer then select Properties On the Paper Output tab select Secure Print as your Job Type Click Setup and enter a User ID such as 001 and a numeric password Click OK on successive driver screens until the job prints Go to the printer and press the Job Status button Press the Secure Print Jobs amp More tab Press Secure Print Select your job and press Document List Enter your password when prompted and press Confirm Select your job press Print and respond to the on screen prompt Press Close several times when done to return to the Job Status screen Press the All Services button on the Control Panel to return to the All Services screen 212 To use the Secure Print feature from Internet Services a series of w
180. ge Description Language Emulations used by the Device s Input Ports perform the following steps 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the folder in the directory tree labeled Services Click the folder labeled Printing Click on the folder labeled Language Emulations to see the Page Description Languages currently supported by system software OV Qo 6 Click on the Print Mode hot link to access a list of the Device s Input Ports displaying the Page Description Language emulations they are currently set to use 7 Depending upon the Ports enabled at the Device the list of displayed Ports includes Parallel AppleTalk with PostScript SMB LPD IPP WSD and Port 9100 Typical Page Description selections for each Port include Auto auto select PostScript HP GL 2 PCL and TIFF JPEG 8 Make your required setting changes and click the rectangular Apply button to have the device register the changes To return settings to their previous values without making changes click the Undo button 254 Banner Sheet Printing When documents are sent to print at the machine a banner sheet is printed identifying the PC that sent the print job The banner sheet is printed on paper from a selected tray When the selected tray is empty the device will automatically switch to another tray with the same size paper and print the banner
181. gister them under Scanner Registration To learn about other fields in the displayed dialog box click on Help 11 12 Click OK Select the scanner for connection from the displayed list then click Select Scanner Note that you could also just double click the displayed scanner s name Enter the mailbox number and password when prompted Click Open Mailbox From the displayed document list select the document you wish to import and click Import 77 Importing Scanned Data from the Mailbox using Mailbox Viewer 1 On your Windows desktop select Start Programs FujiXerox Network Scanner Utility Mailbox Viewer Select the scanner for connection from the displayed list then click Select Scanner If no items are shown in the list click Refresh then Options then Change Display and register the scanner s IP address and name Click OK when done 4 Enter the mailbox number and password when prompted Click Open Mailbox From the displayed document list select the document you wish to import and click Import Changing Network Utility or Mailbox Viewer Settings Consult the on line Help for help in changing any of the settings 78 Scan to E mail E mail Overview It is assumed that you purchased the Scanning option to enable Scanning to the E mail with your Device If you did not contact your Xerox Representative to purchase this option The machine is capable of exchanging E mails The following features are availab
182. gns file names 116 Fax Fax Overview FP The optional Fax feature works much the same as a standard facsimile machine Extra features covered in this section such as the Address Book Group Dial Comments and the use of Mailboxes are meant to provide additional capabilities in support of the Fax feature Note It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your Device If you did not contact your Xerox Representative to purchase this option Checking and Setting Critical Fax Parameters Refer to the Fax Settings Topic including Fax Defaults and Fax Control in this section to determine if Fax Defaults and Fax Control parameters are correctly set for your environment Before You Start Fax Before starting the setup e You cannot use this machine with a call waiting service e A facsimile located close to a main unit of a cordless phone can cause distorted images or interrupted transmission This machine should be installed at least five meters away from the main unit of the cordless phone e If the digital line leased for your company network is multiplexed facsimile communication may be restricted as follows The features using our unique transmission method such as Recipient Print Sets Relay Broadcast and Remote Mailbox are not available The transmission speed is limited Super G3 cannot be used Communications modes e G8 Auto Normal Fax communications The machi
183. grity to datagrams during the public key negotiating process greatly assisting in securing that data from network sniffers To enable IP Sec 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the symbol to the left of the Security folder Select IP Sec in the directory tree Enable the Protocol by placing a checkmark in the Enabled box oe o ko bh Select Pre Shared Key to use the Shared Secret between this device and remote computers also possessing the secret Note that if you select Digital Signature the Shared Secret boxes will be grayed out and you will have to supply a Certificate stored on this device to the remote computer that wishes to send IP Sec encrypted data to this device Refer to the Configuring certificates with CentreWare Internet Services topic in this Encryption section for full information 7 Enter the Shared Secret a password in the Shared Secret and Verify Shared Secret boxes Select Enabled default setting for the Communicate with Non IP Sec Device setting so that computers not set up for encryption can still communicate with this device 9 Use the on line Help for assistance with other available settings 10 Click Apply when done and supply the Administrator User Name and Password if prompted The default is 11111 and x admin 208 Scheduled Image Overwrite A TCP IP network connected device ca
184. haracters in the SMB Server Server Name IP Address box if By Domain Name and Server Address IP Address was selected for SMB Server Setup Click Apply and supply the Administrator User name and password if prompted 185 Configure Remote Authentication for LDAP Refer to your LDAP server documentation for the full range of information that can be entered into this LDAP dialog to fully support both E mail applications and authentication using your LDAP server The path to the LDAP dialog is as follows At Your Workstation 1 With the Authentication Configuration web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below 2 If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 3 Click the Properties tab Note that as of February 2007 you can either return to the Security folder and the Authentication Configuration hot link discussed on the previous page or use the alternative path stated below 4 Select the Remote Authentication Server Directory Service folder in the list of hot links select Authentication System and pick LDAP from the drop down list Click Apply 5 Select LDAP Server Directory Service Enter the Primary Server IP address or host name in the box supplied Note If entering a fully qualified host name for e
185. he Machine Status button on the Control Panel Touch the Tools tab then touch Fax Mode Settings Touch Screen Defaults Select a Line to enter or change then touch Change Settings Touch Save to save any new settings Fax Screen Default Select General Settings or Address Book This will be the Fax service screen that users see when they touch the Fax button Address Book Default Leave this setting at the default of 1 or enter an address book Fax mailbox number to display when the Address Book button is touched by users of the Fax service screen Note that the Fax mailbox needs to be created in advance of this setting Transmission Screen Select either On or Off Touch Close until the Fax Mode Settings selections are again displayed Touch Fax Defaults Select a Line to enter or change then touch Change Settings Touch Save to save any new settings Resolution Original Type Lighten Darken Mixed Size Originals Starting Rate Select G3 Auto or Forced4800bps Delayed Start Start Time This can be a useful feature for saving time based phone charges Transmission Header Text Select On or Off This adds the sender name and phone number to faxes Confirmation Options Select On or Off If set to On a report will print when transmission completes successfully Delivery Receipts Read Receipts IFax Profile Ifax Subject 128 Touch Close until the Fax Mode Settings selections are again displayed Tou
186. he Save button on the touch screen To exit the screen without making any changes click the Cancel button on the touch screen 11 Exiting the Parallel Port Selections Menu To exit the Parallel Port Selections Menu which returns you to the Port Settings menu press the rectangular Close button in the upper right corner of the touch screen Exiting the Port Settings Menu and returning to the Device s Tools tab screen 1 To exit the Port Settings menu returning to the Device s Tools tab screen press the rectangular Close button in the upper right corner of the Ports Menu screen 2 Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Port Settings menu the Device will automatically reboot to register and enable your new settings 12 USB Configuration The file folder on the Properties page of Internet Services the device s internal web pages contains a folder labeled Physical Connections To access this folder enter the IP address of the device in the Address line of your browser and press Enter Click on the Properties tab then click on the Physical Connections folder The Physical Connections folder contains Ethernet Parallel Port if available and USB if available hot links Note that the Parallel Port and USB hot links need an optional kit installed before they can be displayed Click on the USB hot link to view or change the Auto Eject Time which is the
187. he screen e If characters not supported by the machine are used in file names the file names will not be displayed on the screen e Characters up to 255 can be recognized as a file name However not more than 100 characters will be displayed e Use media formatted by digital cameras or computers FAT12 16 32 only e Only use media recommended by Xerox For the information on recommended media contact our Customer Support Center e H anything is wrong with a media card the process aborts within a few minutes and an error message appears e Before powering off the WorkCentre 7328 7335 7345 be sure to eject the media card Inserting and Ejecting Media To insert or eject a media card follow the procedure below CAUTION Do not press the Eject Button pull out the USB cable or power off the machine when the Access Indicator light is illuminated Data stored on the media card may be damaged Before ejecting the medium touch the antistatic label Press the Eject button and then pull out the media card Selecting and Printing Text Files To Select and Print Text Files 1 Fb DL Insert the media card into the Media Slot of the Media Card Reader Press the All Services button Touch the Media Print Text icon After the files are imported touch the appropriate button You can choose from e Select All e Select from List e Select Range Touch the Media Print Text and Advanced Settings tabs as required
188. hine E mail Address Host Name d Select E mail Address and then select Change Settings e Enter an E mail address using the displayed keyboard f Select Save g Setahost name and a domain name as above h Select Close If SMTP has been selected for the Mail Receiving Protocol Aliases cannot be configured A user can decide an account name the left side of the mark An address the right side of the mark is a combination of a host name and a domain name Example mymail myhost example com e Account name mymail e Host name myhost e Domain name example com 95 If POP3 has been selected for the Mail Receiving Protocol Specify a POP user name to an account name the left side of the mark and a POP3 receiving mail server to an address the right side of the mark A user can decide an alias such as mymail example com Example mymail mb1 abc example com Account name mymail Set the protocol for receiving E mail a From the Connectivity A Network Setup list select Other Settings b Select E mail Receive Protocol and then select Change Settings c Select either SMTP or POP3 as appropriate for your environment d Select Save e Select Close a From the Connectivity amp Network Setup list select Outgoing Incoming i e E mail Send Receive Settings km A SMTP has been selected for the Mail Receiving Protocol b Select SMTP Server Settings and then set the following items for the SM
189. his guide 270 5 At any networked workstation or at your laptop connected to the Device with a crossover cable open your Web browser and enter the TCP IP address of the Device as shown on the Configuration Report into the Address or Location field Press Enter If the HTTP port is enabled at the Device you should see the Internet Services series of web pages Note that depending upon Authentication and Encryption settings you might also see an Administrator Log In prompt or a Digital Certificate prompt With the display of these prompts or pages you have proven that the device is communicating with HTTP over the TCP IP network A ping command see TCP IP Troubleshooting issued from the workstation s command prompt can further verify this working connection 6 To troubleshoot network communication problems interfering with printing or scanning to the machine s hard drive mailboxes refer to the specific topic that applies to your network operating environment within this Troubleshooting section 7 To resolve problems with system Options refer to the Configuration Report to determine if the options are installed enabled and properly configured on your machine To enable purchased options refer to the Enabling Options with Software Keys topic in the Options section of this guide To properly configure enabled options refer to the applicable topic in the Options section of this guide 271 TCP IP Troubleshooting Use
190. ht click on the Local Area Connection icon and select Properties On the Windows XP desktop click Start Control Panel and double click Network Connections Right click on the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP has been loaded If it has click on highlight this item with your mouse and click the Properties button to verify that this workstation is using either a dynamic or static method to obtain a valid TCP IP address and that the workstation s host name is being resolved using DNS If the TCP IP protocol is not loaded click the Install button then select Protocol as the type of network component that you wish to install Click the Add button and select Internet Protocol TCP IP With your Operating System Installer Disk readily available click the Have Disk button and follow any remaining instructions Once the protocol has been installed you can click on highlight the item with your mouse and click the Properties button to verify or set up the method being used for TCP IP addressing 3 Run a Command DOS prompt on the workstation and perform ping tests to verify successful packet transmission first to the workstation s NIC then to the Gateway if being used then to the Device s NIC To run Ping Tests at the Command DOS prompt type ping xxx xxx xxx xxx and press ENTER Note that there is a space between the word ping and the first xxx Let Xxx xxx XXxx xxx f
191. ick Next 13 Select Yes to print a test page Click Next 14 Click Finish 57 Configure the Print Driver 1 On the Windows 2000 desktop from the Start menu select Settings then Printers On the Windows XP desktop from Start select Printers and Faxes The Vista path is Start Control Panel Printer s Right click on the Printer s icon and select Properties Use the available Tabs to set the Printer s job processing defaults including enabling Bi Directional Communication Additional settings may be accessed by clicking the Printing Preferences button on the General Tab 58 EtherTalk AppleTalk Peer to Peer Printing Before You Start 1 Obtain the Adobe PostScript Print Driver for your Macintosh OS 9 x workstation Drivers are available on one of the CD ROMs that came with your Device They are also typically available for downloading in self extracting file format from the Internet at www xerox com Print a Configuration Report as stated in the Network Connectivity section of this guide On the Report under the EtherTalk data label verify that the EtherTalk port is enabled and that the Device has been assigned an EtherTalk Printer Name and an EtherTalk zone If one or more of these parameters needs to be configured follow the instructions supplied in the EtherTalk AppleTalk Configuration topic of the NOS Selection section of this guide Load the Print Driver into your Macintosh workstation 1 2 3 Lo
192. igned certificate for SSL server and importing a signed certificate from a Certificate Authority This section describes how to create a self signed certificate for SSL server Important When performing SSL communication using a self signed certificate created on the machine ora certificate with which the character code is indicated by UTF 8 the following phenomena occur If Internet Explorer is used with Windows 98E or earlier the issuer issuing place of the certificate will not be displayed correctly SSL connection will not be made if Internet Explorer is used with Mac OS X 10 2 or later This is because the operating system cannot recognize the character code UTF 8 of the certificate Use Netscape 7 in the above mentioned OS environments For information on how to import created certificates refer to the CentreWare Internet Services online help oa fF w 10 11 12 Important When importing a certificate if the same certificate has been already registered in Local Device or Others the certificate cannot be imported Delete the registered certificate before importing Start a web browser Enter the machine s IP address beginning with https into the Address box of your web browser and press the Enter key Example https 192 168 1 1 Click the Properties tab Click on the Security folder to display the items in the folder Click on Machine Digital Certificate Management Generate a ce
193. igure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab and return to the Security folder Select the Remote Authentication Server Directory Service folder in the list of hot links select Authentication System and pick Kerberos Solaris from the drop down list Click Apply Select Kerberos Server Settings Enter the IP Address of the Primary Server the server running the Key Distribution Center service Enter the IP Address of the Secondary Server if necessary Enter details for the Realm For example in upper case EXAMPLE COM Enter details for up to 4 alternate servers and backups if required 10 Click Apply and supply the Administrator User name and password if prompted 174 Configure Remote Authentication for SMB At Your Workstation 1 With the Authentication Configuration web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab and return to the Security folder Select the Remote Authentication Server Directory Servi
194. ilable enables users to view Internet or Intranet web servers on the machine s User Interface and to send scanned files to web servers through job flow sheets if the server login and password are valid as entered on the job flow sheet In addition to performing the set up procedure described here make sure to refer to the Proxy Server Settings topic in the Network Connectivity section of this guide for instructions on setting up Proxy Server parameters similar to setting up connections for a standard web browser To set up and use Job Flow Sheets with Mailboxes refer to that topic in the Options section of this guide 1 Sr SE Oe SOW ORE s ai Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or the current password Touch Enter when finished Press the Machine Status button on the Control Panel then touch the Tools tab Use the arrow control in the Group menu to scroll to Web Browser Setup Touch Web Browser Setup Touch Access to Web Sites then touch Change Settings Touch Enabled then touch Save Select any other settings of interest and use the Change Settings and Save buttons as required Touch Close to return to the Tools tab screen Enable the WebDAV port for name space management 1 NOT A ON 9 Use the arrow control in the Group menu Touch Connectivity amp Network Setup Touch Port Settings Scroll to WebDAV touch the selection line then touch Chang
195. ine Type PSTN or PBX then touch Save When complete touch Close repeatedly until the Tools tab screen is displayed Wait several seconds for the Auto Clear service to log you out 118 Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers which can be used to support speed dialing as oO NFP aA FF wD Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or the current password Touch Enter when finished Touch the Machine Status button on the Control Panel Touch the Tools tab Select Setup amp Calibration Touch Address Book Select an available Address Number Touch Create Delete Touch Address Type then touch Change Settings 10 Touch Fax then touch Save 119 11 Select the items you would like to enter information for and touch Change Settings zo e pn 5 Fax Number up to 128 characters then touch Save Name up to 18 characters then touch Save Index only 1 digit used for a quick find then touch Save Relay Station setup On or Off then touch Save Starting Rate G3 Auto or Forced4800bps then touch Save Resolution choose one then touch Save Cover Note On or Off then touch Save e If On select Comment Recipient Comment then touch Save Maximum Image Size choose one then touch Save Delayed Start On or Off then touch Save e If On choose Start Time then touch Save Remote Mailbox On or
196. ing destinations on the Default Template page in the File area click Edit OO er N In the Filing Destination area a Selecta filing policy from the drop down list Note that you can simply accept the default policy Rename New File b For File Destination note that the displayed destination should match the information previously entered when you configured your Scan Filing Repository If you have more than one repository the drop down list allows you to choose your repository c To adda scanning destination subdirectory in the Add Optional box type the name of the subdirectory to be added d Click Apply to save any changes or Undo to exit without saving changes If you clicked Apply be prepared to enter the administrator User Name default of 11111 and Password default of x admin if prompted 7 Document Management Field Optional Click Add to add data fields to the template Note that if the box contains listings you can make individual selections then click Edit instead This information is filed with your scanned document in the Job Log The Job Log can then be accessed by third party software and the information retrieved and associated with the scanned file a Click Add b Refer to the displayed descriptions to set your parameters as desired c Click Apply when done 8 To set parameters for the default template select Edit for any of the available categories of settings These include Network Scan
197. ings button On the Port Status screen note which of the two buttons is highlighted as the current setting for EtherTalk Enablement The available settings are Enabled or Disabled To print with EtherTalk this setting must be Enabled To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button Exiting the EtherTalk Selection Menu To exit the EtherTalk selection menu which returns you to the Port Settings menu press the rectangular Close button in the upper right corner of the touch screen Exiting the Port Settings Menu and returning to the Tools tab screen a To exit the Port Settings menu returning to the Tools tab screen press the rectangular Close button in the upper right corner of the Port Settings menu screen Wait several seconds for the Auto Clear service to log you out Note If you changed any settings in the Port Settings menu the Device will automatically reboot to register and enable your new settings 43 Configuring EtherTalk Settings with Internet Services 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties Tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select AppleTalk EtherTalk in the directory tree Note If this selection is unavailable click on the Port Status hot link check
198. irst represent the workstation s IP address then the IP address of the default gateway and finally the IP address of the Device If successful you will receive a reply such as Reply from xXxx xXxX XXX XXX bytes 32 time lt 10ms TTL 128 If you receive Time Out or 0 bytes received notifications the device being pinged is incorrectly configured or malfunctioning 280 4 If Web browser and Ping Tests are successful but you are still unable to print to the Device verify that the driver is using an IPP Port to print through From the Windows desktop select Start Settings Printers Start Printers and Faxes in XP right click on the Printer s icon and select Properties Select the Ports Tab and verify that the IPP Port being printed through matches the IP Address or fully qualified Domain Name of the Printer If the IP address or fully qualified Domain Name does NOT match you are printing to the wrong device on the network Either select the correct port from the displayed list or use the Add Port button to create a new IPP port with an IP Address or fully qualified Domain Name matching that of your Device Note A fully qualified Domain Name consists of the Device s internet Host Name followed by its internet domain name separated by periods Note that access to this Device s Services can be restricted by Host IP addresses As this feature could cause communications to appear to fail in certain instances see the IP Filtering p
199. it and or blinking you have a live connection If you cannot determine if the drop is live plug the machine into another drop being used by another machine that is fully functioning on the network You can use a hub to connect both machines to the live network drop so that you do not interrupt the operations of the working machine If you do not have access to a second working drop or a hub connect a laptop to the RJ 45 socket at the rear of the Device using a crossover NOT a patch cable 3 Print a Configuration Report at the Device using the instructions supplied in the Configuration Report topic in the Network Connectivity section of this guide 4 Referring to the Configuration Report determine if the appropriate ports and protocols are enabled for your Network environment To support communicating with the Device s Internet Services a series of internal Web Pages that enable the configuration of operating settings the TCP IP protocol stack should be enabled The Device should also have a valid IP Address Subnet Mask and Gateway displayed If this is not the case go to the NOS Selection section of this guide locate the TCP IP Protocol Configuration topic and follow the instructions supplied As some Network Environment settings can only be configured through use of Internet Services on the Device if this tool is shown as disabled on the Configuration Report follow the instructions in the Enable Internet Services HTTP topic in t
200. ital Certificate which you need to accept in order to send encrypted files to the device Digital Certificates represent the Public Key of the device to which you are sending and must be accepted in order to allow the encryption process to take place No settings are needed to use the SOAP port and WebDAV port 198 Configuration of E mail Encryption Digital Signature Installation Overview Configuration on the Machine Import an S MIME certificate from a Certificate Authority in PKCS7 format then configure the certificate on the machine using CentreWare Internet Services Configuration on a Computer No special configuration is needed for remote computer receipt of encrypted e mail For sending encrypted e mail to the machine however you will need a copy of the device s S MIME certificate on your workstation to allow you to encrypt email being sent to the device The S MIME certificate represents the Public Key of the device allowing encryption to take place 199 Configuring S MIME certificates with CentreWare Internet Services To configure S MIME certificates with CentreWare Internet Services first enable HTTP communications as stated under Configuration of HTTP Communication Encryption in this section Next import an S MIME certificate from a Certificate Authority in PKCS7 format Finally enable S MIME 1 2 Start a web browser Enter the machine s IP address beginning with https into the Address box of
201. k Configure for Authentication System Select your system from the drop down list and click Apply 172 Configure Remote Authentication for Kerberos Windows 2000 At your Workstation 1 7 8 9 With the Authentication Configuration web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab and return to the Security folder Select the Remote Authentication Server Directory Service folder in the list of hot links select Authentication System and pick Kerberos Solaris from the drop down list Click Apply Select Kerberos Server Settings Enter the IP Address of the Primary Server Domain Controller running the Key Distribution Center service Enter the IP Address of the Secondary Server Domain Controller if necessary Enter details of the Windows 2000 Domain in the Realm Name box For example example com Enter details for up to 4 alternate Domain Controllers and backups if required 10 Click Apply and supply the Administrator User name and password if prompted 173 Configure Remote Authentication for Kerberos Solaris At Your Workstation 1 5 6 7 8 9 With the Authentication Configuration web page still running click Conf
202. k by a combination of the numbers 0 128 192 224 240 248 252 254 and 255 However you cannot use 0 between non zero values If you do not set the gateway address enter 0 0 0 0 Select Close until the Tools tab screen is displayed Wait several seconds for the Auto Clear service to log you out If you changed any settings the Device will automatically reboot to register and enable your new settings After the machine is restarted print out a Configuration Report to confirm that the ports are enabled and TCP IP is correctly configured For information on how to print a Configuration Report refer to the Configuration Report topic in the Network Connectivity section of this guide 94 Configuring the E mail Environment Note This configuration can also be performed using CentreWare Internet Services For information on how to use CentreWare Internet Services refer to the Internet Services section of this guide 1 Display the System Administrator Menu screen a Press the Log In Out button b Enter the user ID with the numeric keypad or the keyboard displayed on screen and select Enter Note The default user ID is 11111 When using the Authentication feature a password is required The default password is x admin c Press the Machine Status button on the Control Panel Set the E mail address host name and domain name Select the Tools tab Select Connectivity amp Network Setup a b c Select Mac
203. ke sure that the Device has a valid IP address Subnet Mask and Gateway address for the network On the Configuration Report verify that DNS is enabled The use of Naming Servers is REQUIRED to resolve NetBIOS device names to IP addresses for packet routing over the TCP IP network If in doubt as to whether DNS and WINS are enabled verify the settings following the instructions supplied in the TCP IP Dynamic Addressing or Microsoft NetBIOS over IP Networks procedures in the NOS Selection section of this guide WARNING If the Device is NOT informed of the addresses of the DNS WINS Servers you may not be able to see or use the Device s NetBIOS name on the network Make sure that the Device is informed of the addresses of the DNS WINS Servers using the instructions supplied in the above mentioned procedures Under the CentreWare Internet Services data label verify that this feature is Enabled If it is NOT enable it following the instructions supplied in the Network Connectivity section of this guide You MUST use this tool at your workstation if you need to change the Device s Workgroup name the SMB Host Name the TCP IP internet Host Name or DNS settings Note that when using DNS to resolve host names to IP addresses the NetBIOS name SMB Host and the TCP IP Host Name MUST be the same 275 At the DNS or WINS Server Refer to the Server Operating System documentation for the appropriate procedure to use to enable Host name to IP addre
204. l attribute mail enabled type objectClass user mail If you are not familiar with LDAP search strings use an Internet browser search to find examples 177 Configuring Network Authentication by a Remote Accounting server Network authentication uses the user information managed on a remote Accounting server to manage authentication access to available machine services Enable Network Authentication To enable Network Authentication for use with this Device at your networked workstation perform the following steps 1 10 Click the Reboot Machine button then OK when prompted 12 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select the Security folder then the Authentication Configuration hot link Select Login to Remote Accounts from the Login Type drop down list then Network Accounting from the Accounting Mode drop down list Place a checkmark in the Enable box for each service that you wish to restrict access to For explanations of each service click the Help button Do not place a checkmark in the Non account Print box if you wish to enable people without accounts to continue to print From the Verify User Details drop down menu select either Yes or No keep logon records The Yes selection will verify user information When No keep logon records is selected User ID and Account ID must be entered at the D
205. le box es Click Apply to accept the changes or Undo to return the settings to their previous values Note Changes to settings will not be applied until you restart the Device 16 Changing the Administrator Password There are two Administrator Passwords that control access to the Device s feature settings One password is a numeric password login ID that controls access through the Device s Control Panel The second password is an alphanumeric password pass code that controls access through the Device s Internet Services embedded HTTP server application residing in the Device To Change the Numeric Password on the Device s Control Panel 1 Press the Log In Out button on the Control Panel 2 Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press the Authentication Security Settings Press System Administrator Settings Press System Administrator Login ID Or OOS OD ner On the Login ID screen select the On button Note If you select the Off button you cannot access the password setting or password changing functions 10 Press the keyboard button and use the displayed keyboard to enter in a new numeric Login ID ranging from 1 to 32 characters in length 11 Press the Save button 12 Press Next then press the keyboard button 13 Use the displa
206. le by exchanging E mails e E mail e iFAX e E mail Printing e Mail Notice e Job Completion Notice E mail Scanned documents can be converted into an electronic format and transmitted via E mail iFAX Unlike conventional fax machines which utilize public phone lines the machine can transmit or receive scanned data as e mail attachments using either corporate networks or the Internet Contents of E mail are processed according to the settings of Print iFax Headers and Contents in CentreWare Internet Services E mail Printing E mail with attachments in either TIFF or PDF format can be sent to the machine from computers Received E mail will automatically be printed Contents of E mail are processed according to the settings of Print Mail Headers and Contents in CentreWare Internet Services Consumables Status Notice E mail containing contents status of consumables paper and replaceable parts etc set in Mail Notice Settings of CentreWare Internet Services is sent to a specified recipient You can properly determine when to replace toner and drum cartridges by receiving their status periodically It is recommended that you register the address of a network administrator or a shared address Job Completion Notice When a computer has submitted a job to the machine a notification of the job s completion can be sent by E mail Register the address of a network administrator or a shared address as necessary 79
207. lected you will have to enter a mailbox number then touch Save 10 When complete touch Close until the Tools tab screen is displayed 11 Wait several seconds for the Auto Clear service to log you out 125 Fax Settings including Fax Defaults and Fax Control Common Settings Audio Tones and Reports a o ok oO LV Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or current password Touch Enter when finished Press the Machine Status button on the Control Panel Touch the Tools tab Touch Common Service Settings Touch Audio Tones e Select an item to change Tone Volume etc touch Change Settings set the item and touch Save Touch Close to return to Common Service Settings selections 126 8 Touch Reports Select each item of interest then touch Change Settings to modify the desired setting Touch Save to save any new settings a Job History Report Automatically print every 50 print operations Default is O Off Activity Report Automatically print every 100 transactions Select either On or Off Transmission Report Undelivered Automatically print Select either On or Off Transmission Report Job Deleted Automatically print Select either On or Off Mailbox Report Automatically print Select either On or Off ep E e E Broadcast Multi poll Report Automatically print Select either On or Off g Relay Broadcast Report Automatically print
208. lel Port selections menu displays note that you have a choice of setting selections by numbered horizontal lines with the current status of each setting shown The up and down arrow keys provide access to additional selections and return you to the current selections display The Close button in the upper right corner of the screen returns you to the Port Settings menu After pressing a horizontal line selection to access available settings press the Change Settings button in the lower right corner of the touch screen Port Status Parallel Port Enablement 1 1 On the Parallel Port selections menu press the selection line labeled Port Status Press the Change Settings button On the Parallel Port Status screen note which of the two buttons is highlighted as the current setting for Parallel Port Enablement The available settings are Enabled or Disabled 4 To change settings press your setting of choice then click the Save button on the touch screen To exit the screen without making any changes click the Cancel button on the touch screen Print Mode On the Parallel Port selections menu press the selection line labeled Print Mode Press the Change Settings button On the settings screen note which one of the displayed buttons is highlighted as the current setting for Parallel Print Mode This setting informs the Controller of the Page Description Language PDL being used by your print jobs The available settings are Auto d
209. lets you change the Login ID and Passcode used by the System Administrator to access Tools on the device s local user interface and to modify Properties with Internet Services 251 Support Tab The Support tab provides a Software Upgrade hot link and displays System Administrator and Xerox Support information By clicking on Change Settings the displayed information can be modified as desired 252 Additional Details of some Properties Tab features Setting TIFF and other PDL Processing Properties To set the Printer s default TIFF JPEG PostScript PCL or HP GL 2 processing properties perform the following steps 1 Oy Gor e Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the folder in the directory tree labeled Services Click the folder labeled Printing then on the folder labeled Language Emulations Click on the TIFF JPEG or PostScript or PCL or HP GL 2 hot link to access the Device s list of default settings for processing the selected Page Description Language Select a Printer number and click the Edit button when available to access a list of numerous processing settings Click the rectangular Apply button to have the device register changes made to any settings To return settings to their previous values without making changes click the Undo button 253 Setting PDL Emulations To set the PDL Pa
210. lick Apply and supply the Administrator User name and password if prompted 183 Configure Remote Authentication for Kerberos Solaris At Your Workstation 1 5 6 7 8 9 With the Authentication Configuration web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Note that as of February 2007 you can either return to the Security folder and the Authentication Configuration hot link discussed on the previous page or use the alternative path stated below Select the Remote Authentication Server Directory Service folder in the list of hot links select Authentication System and pick Kerberos Solaris from the drop down list Click Apply Select Kerberos Server Settings Enter the IP Address of the Primary Server the server running the Key Distribution Center service Enter the IP Address of the Secondary Server if necessary Enter details for the Realm For example in upper case EXAMPLE COM Enter details for up to 4 alternate servers and backups if required 10 Click Apply and supply the Administrator User name and password if prompted 184 Configure Remote Authentication for SMB At Your Workstation 1 With the Authentication Config
211. list to troubleshoot your network communication problem Check Physical Media and Network Interface Cards 1 2 Verify that the Device is powered ON Verify that the Device and Workstation are using the correct cabling to communicate over the network Use category 3 UTP patch NOT crossover cable for 10 Base T communications category 5 UTP patch NOT crossover cable for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface Card NIC Check the link light which is typically a green LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC Print a Configuration Report at the Device and perform these tasks 1 Under the Ethernet Rated Speed data label on the Report verify that your communications speed is correctly set for your network and that you have a MAC address listed The driver for your NIC works at the Media Access Control MAC layer of the protocol stack If no MAC address is shown you have either a bad NIC or no NIC at all Replace or install the Network Interface Card Under the CentreWare Internet Services data label verify that this feature is Enabled If it is NOT enable it following the instruc
212. lt enter gt to create Note that the Workstation Customizing Object is the file that was created in the previous step step 2 47 ONLY CHANGE THE PARAMETERS IN BOLD At this point a spool file document should be able to be sent tot he WorkCentre Note If printing PCL set this parameter to HPIIID HP5Si most of the HP drivers will work and set Workstation customizing object as none If printing ASCII set this parameter to IBM42011 which is the default 48 Print Drivers TCP IP Peer to Peer LPR or Standard TCP IP Printing Windows 2000 Server Professional amp XP Professional amp Vista Print Driver Installation Before you start Obtain the Print Driver for your workstation s operating system Drivers are available on one of the CD ROMs that came with your Device They are also typically available for downloading in self extracting Zip file format from the Internet at www xerox com Verify that TCP IP is installed in the workstation On the Windows 2000 Desktop right mouse click the My Network Places icon and select Properties Right mouse click on the Local Area Connection icon and select Properties On the Windows XP desktop click Start Control Panel and double click Network Connections Right mouse click on the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP has been loaded If it has click on highlight this item with your mouse and click the Properties button
213. luxe is now known as Scan to PC Desktop Professional The components in this solution include PaperPort Professional 10 OmniPage Professional 14 Office and Image Retriever Professional 5 2 What was once called Scan to PC Desktop Standard is now known as Scan to PC Desktop SE The components in this solution include PaperPort 10 SE OmniPage SE 3 0 and Image Retriever SE 5 2 With either solution the purpose of PaperPort is to create a program on the networked PC providing a windows style desktop for the management of scanned image and text items The purpose of OmniPage is to quickly turn PDF files into easily editable word processing and spreadsheet documents The purpose of Image Retriever 5 2 is to provide a method to monitor a specified server folder for incoming scanned items Monitoring of E mail can also be added in the case of the Professional program edition The Scan to PC Desktop solution is typically sold in 25 user licenses packages For enterprises requiring more than 100 licenses however special pricing is available Consult your Xerox Representative for details 152 Preparations Perform the procedures for setting up this device to Scan to SMB as stated in the Scan to PC FTP SMB section of this guide Software Installation Procedure To install Scan to PC Desktop components on networked workstations refer to the Scan to PC Desktop Network Installation Guide Version 7 0 This document should have come with yo
214. ly copy the settings and web generated scan templates of one machine and transfer them to other machines operating with the same version of system software Groups of settings can be cloned depending on the optional features installed on the machine Alert Notification subfolder This folder contains two links The Billing Meter Read Alerts link is used to set up an e mail notification to the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant The Supplies Data Sent Alerts link is used to set the receiving email address for alerts from the Supplies Assistant For more information on both the Meter and Supplies Assistants see the Smart eSolutions Meter Assistant and Supplies Assistant topic in this guide Billing amp Counters subfolder The Billing amp Counters folder contains links which display a tally of the total number of pages images or jobs processed by the device The Smart eSolutions subfolder The Smart eSolutions folder contains all the hot links you need to set up automatic billing meter reading and supplies reporting For more information on both the Meter and Supplies Assistants see the Smart eSolutions Meter Assistant and Supplies Assistant topic in this guide Connectivity folder The Port Settings hot link displays a table with check boxes to enable or disable specific ports Note that if any selections such as Port 9100 for example are unavailable for setting using
215. m the drop down list Click the Apply button to accept the changes or the Undo button to return the settings to their previous values Note Changes to settings are not applied until you restart the Device A Reboot Machine button is available on the Status Tab of Internet Services 256 Configure TCP IP Settings 1 ak oN 10 11 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select TCP IP in the directory tree Review the available selections as displayed on your screen and explained in the TCP IP Configuration Selection List below Accept the default Host Name or type in your own unique Host Name for this Device Select the desired method for obtaining an IP Address If Static is selected type in the addresses that apply for IP Address Subnet Mask and Gateway Note If DHCP or BOOTP addressing method is selected you cannot manually change the IP Address Subnet Mask or Gateway Select Manual if you wish to manually enter in these addresses Caution Changing the IP address for the Device will affect NetBIOS IP LPR LPD FTP SNMP and Port 9100 printing It will also interrupt the ability to communicate with the device using the Internet Services series of web pages on the Device When you change the Device s IP Address make sure to print
216. mat is changed and no longer remains in Exif format The WorkCentre 7328 7335 7345 uses two media printing modes e Media Print Text prints data stored in document format It is helpful to think of the word text as synonymous with document e Media Print Photos prints data stored in the standard format of most digital cameras Note The USB Printing option is similar to the Media Card Reader option but there are several important differences USB Printing Hardware e USB slot Supported Media and File Formats USB Printing supports typical USB flash drives Supported File Formats e Media Print Text e PDF Extension pdf PDF1 3 or later e TIFF Extension tif gray scale 4 bit 8 bit uncompressed 4 bit 24 bit compressed by JPEG compressed by MH MMR e XPS e Media Print Photos e JPEG e TIFF DCF1 0 compliant JPEG TIFF Exif2 0 Exif2 1 Exif2 2 are supported Note The photo files MUST be in the format that they were stored in on the camera Copy the folder for instance a DCIM folder to the USB drive Important Notes and Restrictions e Image files other than files in Exif format JPEG and TIFF files created on computers cannot be printed e Ifan image file in Exif format is edited or saved on a computer the file format is changed and no longer remains in Exif format e Do not save image files and document files in the same medium e In Media Print Text mode PDF files or TIFF fil
217. mber for Maximum Number of Search Results This is the maximum number of addresses that will appear which match the search criteria selected by the user 13 Enter the required time to wait for Search Time Out Alternatively you may select Wait LDAP Server Limit 14 Place a checkmark in the Referral box if you would like the server to refer to additional LDAP servers when user information is initially unavailable 15 If using Referral enter the number of additional servers to check for user information Hop Limit 16 For Search Name Order select the method that you would like LDAP to use to perform searches 17 Click Apply and supply the Administrator User name and password if prompted LDAP User Mappings You can click the LDAP User Mappings link to specify the attributes to search for within the LDAP database Make sure that any entries made in the Imported Heading boxes are in LDAP nomenclature For example you would enter sn Surname to search for the user s last name and givenName to search for the users first name Enter cn Common Name to search for the most commonly used attribute given name joined to surname to identify specific users within the LDAP system LDAP Authentication To set LDAP for authentication click the LDAP Authentication link For Authentication Method choose either Direct Authentication or Authentication of User Attributes Direct Authentication sets authentication with the LDAP server with the user
218. me of the Device as shown on the Configuration Report If it doesn t you are printing to the wrong port and either need to select the correct port or use the Add Port button to create a new port for the driver to print through Follow the instructions supplied in the NetBIOS over IP Peer to Peer Printing procedure in the Print Drivers section of this guide If the name matches use the General Tab of the driver to print a test page to determine the status of communications between the Workstation and the Device If communicating with the device in a Client Server environment at the Workstation s Desktop double click the Network Neighborhood icon and see if the Printer s Server is displayed If you double click on the Server s name a list of Shared printers should be displayed with the Printer being one of the devices shown Note that since the Printer is identified as a Share name on the Server it may NOT have the same name as the SMB Host name on the Configuration Report If you do not recognize your Server or Printer s name in the list perform the following step From your Workstation s Desktop click Start Settings Printers Start Printers and Faxes in XP right mouse click on the Printer s icon and select Properties From the Ports Tab Windows 2000 determine the Port that the driver is using to print through For Client Server communications the port name should be in the form of a UNC universal naming convention such as Computer_name Shar
219. meras 13 140 238 31 My Documents M Enable Bi Directional Communication El My Pictures 9 My Computer L oe JL ll sa ll oe Details 133 Adding a Recipient to a Fax Phonebook 1 2 From the File menu of your program select Print to display the Print dialog Check that the correct PS printer is selected and then click Properties to display the Properties dialog On the Paper Output tab select Fax from the Job Type drop down menu The options on the Fax tab will now be available for your selection Select the necessary settings on the Fax tab Click the Fax Phonebook button to select your fax recipient or to enter a new recipient If your recipient is not selectable from an existing Phonebook select New select Individual click OK enter the recipient s Name and Fax number and click OK Click the Help button for any additional help you might need Click Close to close the Fax Phonebook dialog then click OK 134 Sending the Fax 1 When the Print dialog is displayed click OK 2 On the Fax Recipient dialog to send to the previously entered new recipient click Look Up Phonebook 3 Double click the name of the new individual previously entered in step 6 above and click OK Note Alternatively you can manually enter in a Name of up to 30 characters and a Fax Number 4 Click OK then OK again to send your Fax Stopping the Fax when necessary 1 Go to the multifunction device and press
220. mp Network Setup Select Port Settings Select Port Status and then select Change Settings a b c Select SOAP and then select Change Settings d e Select Enabled then select Save f Select Close until the Port Settings screen is displayed 145 3 Enable the SNMP port a Select SNMP and then select Change Settings Select Port Status and then select Change Settings Select Enabled then select Save Select Close until the Port Settings screen is displayed Enable the Internet Service HTTP port using the same process as stated above oe GS ei E Select Close repeatedly until the Tools tab screen is displayed 4 Set an IP address If an IP address is already set this step is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain an IP address If the address cannot be obtained automatically or static configuration is preferred configure an IP address a subnet mask and a gateway address as follows a Select Protocol Settings b Select IPv4 or other mode Address Resolution and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Static and then select Save If you select anything other than Manual proceed to Step 5 Note When communicating by TCP IP make sure to enable the use of a DNS or WINS for SMB server This is done using the machine s Internet Services web pages displayed by typing the machine s IP address into your web br
221. n be set to overwrite image data on a scheduled basis Note The Image Overwrite will delete all image data from the hard disk To enable a scheduled image overwrite perform the following steps 1 At your workstation a Open your Web browser b Enter the IP address of the machine in the Address or Location field c Press Enter Click the Properties tab If prompted type or enter your System Administrator user name and password e user name default 11111 password default x admin Click the Security folder Click the Scheduled Image Overwrite link Note The Image Overwrite will delete all image data from the hard disk In the Scheduled Image Overwrite area in the Advanced Settings box on the Schedule Image Overwrite line click Enabled Configure the Frequency Day Week Hour and Minute settings Note The machine will be taken off line each day at the time specified to perform the overwrite Click Apply Restart the device at the prompt 209 Security Secure Watermark This procedure enables the System Administrator to set parameters for the inclusion of a Secure Watermark as the background for any documents that are copied or printed on this or another identical model machine Secure Watermark works with copy job client print mailbox print media print incoming fax prints and reports Note It is assumed that you have purchased the Security option to enable this feature If you did n
222. n s NIC then to the Gateway if being used then to the Device s NIC To run Ping Tests at the Command DOS prompt type ping xxx xxx xxx xxx and press ENTER Note that there is a space between the word ping and the first xxx Let Xxx xxx Xxx xxx first represent the workstation s IP address then the IP address of the default gateway and finally the IP address of the Device If successful you will receive a reply such as Reply from XXX XXX XXX XXX bytes 32 time lt 10ms TTL 128 If you receive Time Out or 0 bytes received notifications the device being pinged is incorrectly configured or malfunctioning If Web browser and Ping Tests are successful but you are still unable to print to the Device verify that the driver is using the correct LPR Port to print through On Windows desktops select Start Settings Printers Start Printers and Faxes in XP right click on the Printer s icon and select Properties Select the Ports Tab Windows 2000 and verify that the LPR Port being printed through matches the IP Address of the Device If the IP address does NOT match you are printing to the wrong device on the network Either select the correct port from the displayed list or use the Add Port button to create a new port with an IP Address matching that of your Device 273 If the correct Port is being used by the driver but you are still unable to print perform the following procedure In Windows 2000 XP follow the instructions for TCP IP
223. n the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation Note If Authentication is enabled as stated in the Security Authentication topic in the Options section of this guide you will have to supply the Administrator User Name and Password when first accessing Internet Services rather than supplying these credentials after configuring individual features with Internet Services To access Internet Services Settings at the Device 1 Press the Log In Out button on the Control Panel 2 Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup Press Port Settings When the Port Settings menu displays press the down arrow key to view additional selections MO jem A W Press the Internet Services HTTP selection line 10 Press the Change Settings button in the lower right corner of the Port Settings menu screen 11 When the Internet Services HTTP menu displays note that you have two settings available for selection The Port Settings menu selections are Port Status and Internet Services Port Number After pressing the selection line to access available settings press the Change Settings button in the lower right corner of the touch screen 2
224. n the Xerox Standard Accounting folder in the directory tree Click the Report and Reset link To reset all usage data to zero click the Reset Usage Data button Click OK to confirm oa fF OD WARNING Do not click the Reset to Default button unless you intend to delete all users accounts and usage data from your machine 220 Print a Usage Report At your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Accounting folder then the Xerox Standard Accounting folder in the directory tree Click the Report and Reset link Click the Generate Report button Follow any additional displayed prompts to save the XSA Report csv comma separated value file to your workstation oa bk oh 221 Enable XSA in your Print Drivers Refer to the driver documentation for the steps to follow to enable XSA in your print drivers 222 Backing Up XSA data and settings and Cloning to another device The Cloning feature enables you to copy settings including Xerox Standard Accounting XSA settings and account information to a file on your workstation or Server You can then use this file to restore the data and settings on the same machine or to clone other machines You can only clone XSA settings to another Xerox device that supports the XSA feature The Clone feature will create a dat file script that can be used to config
225. n the lower right corner of the Mailbox selection screen When the New Mailbox Password screen displays use the On and Off buttons on the left hand side of the screen to determine whether or not a password will be required to access the Mailbox If On is selected use the Device s numeric keypad to enter in a numbered password Press the Save button to save your settings To exit the screen without saving settings press the Cancel button When the Mailbox settings screen displays after assigning a password note that you have five setting selections displayed on five numbered horizontal lines The available selections include Mailbox Name Check Password Delete Documents After Retrieval Delete Documents with Expire Date and Link Job Flow Sheet to Mailbox To assign a name to the Mailbox press the Mailbox Name selection line 71 14 15 16 Press the rectangular Change Settings button Use the touch screen keyboard to enter in a name for your Mailbox When finished entering in a name press the Save button in the upper right corner of the screen To exit the screen without saving changes press the Cancel button On the Mailbox settings screen press any other selection lines of interest and use the Change Settings button as previously described to access and make setting changes Use the Save button to save your changes To exit the Mailbox settings screen press the rectangular Close button in the upper right
226. n web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below 2 Ifthe web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Connectivity folder then the Protocols folder then the LDAP folder Select LDAP Directory O PON e a Click LDAP Server and under Server Information enter the IP address or host name in the box supplied Note If entering a fully qualified host name for example Idapserver xerox com make sure that the specified domain name matches the device s TCP IP configuration domain name shown under DNS on the device s Configuration Report Enter the Port Number default of 389 If available decide whether or not to use encryption Authentication with SSL when accessing the LDAP server 9 Specify the LDAP Server environment from the Server Application drop down list 10 If desired enter the path to the LDAP objects to limit the LDAP search in the Search Directory Root area The entry should be in base DN format for instance ou people dc xerox dc com 11 For Login Name and Password enter the machine s Login Name and Password if required in the boxes provided Note that quite often to simply supply address information for E mail no login is required 176 12 Enter your required nu
227. name and password entered by the user Authentication of User Attributes sets authentication with the LDAP server to the attributes listed on this dialog such as samAccountName Unless you are very familiar with LDAP do not add text strings to the User Name LDAP Group Access LDAP server user groups can be used to control access to certain areas of the Xerox device For example the LDAP server may contain a group of users called Admin You can configure the Admin group on the device so that the members of that group will have administrator access to the device When a user logs in at the device with their network authentication account the device performs an LDAP look up to determine if the user is a member of any groups If the LDAP server confirms that the user is a member of the Admin group the user will have administrator access In the System Administrator Access Group box enter the name of the group defined at the LDAP server that you want to provide with system administrator access to the device Repeat the process for other LDAP group access boxes Custom Filters For the Email Address Filter in the box provided type in the LDAP search string filter that you wish to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you seek The form of the typed search string filter is LDAP objects placed inside parenthesis For example to find all users that have an E Mai
228. namic DNS Update Box If your DNS Server does not support dynamic IP address updates there is no need to enable this checkbox Check the Overwrite box to enable DNS information overwriting Generate Domain Search List Automatically A check box is provided for enabling automatic Domain searches Domain Names 1 2 3 Three text boxes are provided for the entry of Domains to search for example Xerox com Connection Timeout An entry box is provided for entering a Timeout for searches of Domains Zero Configuration Networking Used with DHCP Autonet selected from the IP Address Resolution drop down menu when this box is checked the device will assign itself an IP address from the 169 254 0 0 class B address space Note Changes to TCP IP settings will not be applied until you restart reboot the Device 32 IP Filtering IP Address Restriction k Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties Tab Click the plus symbol to the left of the Security file folder Select IP Filtering He o O In either the IPv4 area or the IPv6 area complete the following steps Note IPv4 is the traditional xxx xxx xxx xxx address space used with TCP IP networks a To allow universal unrestricted access to the device clear the Enabled check box b To restrict access to specific IP Addresses and Subnet Masks e Click the Enabled check box e Click A
229. nc Mandrake and Linux Mandrake are trademarks of MandrakeSoft CUPS is a trademark of Easy Software Products VIPP Variable data Intelligent PostScript Printware is a registered trademark of Xerox Corporation XEROX CentreWare and WorkCentre are registered trademarks of Xerox Corporation FreeFlow and SMARTsend are trademarks of Xerox Corporation ScanSoft PaperPort ScanDirect SET FormTyper DesktopDelivery All in One Search OmniPage and True Page are registered trademarks or trademarks of ScanSoft Inc DocuWorks is a trademark of Fuji Xerox Equitrac is a registered trademark of Equitrac Corporation Equitrac Office is a trademark of Equitrac Corporation Unicode is a trademark of the Unicode Consortium Table of Contents Network Connectivity sccccseeeesseeeeeeeeeeeenaeseseeeeeseaeseseneeeseaeseaseeeesaaesesaneeenaessaseaeeeeeesseseeaenseaeesseaesasnenenes 1 Installation Steps E 1 Xerox Unicode 3 0 for SAP Font kt 2 Configuration Report guud Eed dE degen EN 3 Ethernet Speed Setting geseet Age EES eecadedtecertgacen decade A To Change the Network Gpoeed nenn nenn nann nanenane 4 ECHTER aes fener E tesla hs AN thet ciate Eeer ere 4 Enable Internet Services HTTP sccccsssstececsesnnnceeseesnncersersnnecensrssnneceeseesnneerssssnnecersnssnneceessnneceress 5 To access Internet Services Settings at the Device ce cecceeeeeeeeeceeeeeeeeeeeeeeeeaeeeeeaeeeeeeaeeesenee
230. nd ImageRetriever applications see the Scan to PC Desktop topic in the Options section of this guide 154 Additional Notes Network Scanning User Authentication Authentication can be enabled to prevent unauthorized access to the Network Scanning feature If Authentication is enabled users will be prompted to enter a 4 to 12 digit pass code before they can access the Network Scanning feature For a full description of the Authentication feature refer to the Security Authentication topic in this guide Multifunction Device Authentication If using a SMARTsend server a valid Windows account must be created on the SMARTsend Server for the device s authentication The account enables each device to communicate with the SMARTsend server to exchange template information and other configuration data For account creation instructions refer to the FreeFlow SMARTsend Installation and Administration Guide Template Considerations when using SMARTsend A single Xerox multifunction device cannot use both CentreWare Network Scanning services and SMARTsend If legacy CentreWare Network Scanning Services templates need to be utilized within SMARTsend use the SMARTsend Template Importer to import the desired templates as stated in the FreeFlow SMARTsend Installation and Administration Guide Use of a Validation Server If you will be communicating with HTTPS to servers using SSL TLS encryption you can set the host name and directory which might b
231. ne automatically switches modes in the following order of priority Unique SG3 Unique ECM Unique G3 ITU T SG8 ITU T ECM ITU TG3 depending on the capabilities of the remote terminal e F4800 Select this mode when transmitting over noisy or bad telephone lines as can be the case with overseas Calls Connecting the phone line LINE 1 Connect the fax to a public switched telephone network PSTN An external telephone cannot be connected TEL An external telephone is connected here LINE 2 Line 2 Connect to a public line LINE 4 Line 4 Connect to a public line 117 Local Terminal Information Settings 1 NOOR WD Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or current password Touch Enter when finished Press the Machine Status button on the Control Panel Touch the Tools tab Touch Fax Mode Settings Touch Local Terminal Information Select the items to enter information and touch Change Settings a b Cc d e f Enter in a Local Name up to 20 characters then touch Save Enter a Company Logo up to 30 characters then touch Save Enter a Machine Password up to 20 digits then touch Save Note The password prevents your machine from receiving faxes or being polled by other machines that are not F Code compatible Enter G3 Fax ID up to 20 digits then touch Save Enter G3 Dial Type Tone 10pps or 20pps then touch Save Enter G3 L
232. ne selection to access available settings press the Change Settings button in the lower right corner of the touch screen 39 Port Status IPP Enablement 1 On the IPP selection menu press the selection line labeled Port Status Press the Change Settings button On the IPP Port Status screen note which of the two buttons is highlighted as the current setting for IPP Enablement The available settings are Enabled or Disabled To print with IPP this setting must be Enabled To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button IPP Added Port Number af N Note If you just enabled the IPP port the machine may have to reboot before you can view or change the Port Number On the IPP Selection menu press the selection line labeled IPP Added Port Number Press the Change Settings button Use the displayed keypad to add a Port Number such as 80 the displayed default for HTTP To save the setting press Save To exit the screen without making any changes press Cancel Exiting the IPP Selection Menu To exit the IPP selection menu which returns you to the Port Settings menu press the rectangular Close button in the upper right corner of the touch screen 40 Exiting the Port Settings Menu and returning to the Tools tab screen 1 To exit the Port Settings menu returning to the Tools tab screen press the re
233. nect the opposite end of the cable to the RJ 45 socket at the rear of the Device Step 2 Set the Device s power switch to ON and wait until the Main screen is displayed Note The actual screen displayed as the Main screen is selectable To determine the screen you would like displayed press the Log In Out button enter the Administrator password default of 11111 touch Enter press the Machine Status button and touch the Tools tab Touch Common Service Settings touch Screen Button Settings select Service Screen Default touch Change Settings make your selection and touch Save Touch Close until the Tools tab is displayed Wait for the Auto Clear service to log you out Step 3 Refer to the Configuration Report topic in this guide and print a Configuration Report using the instructions supplied Step 4 Referring to the Configuration Report determine if the appropriate ports and protocols are enabled for your Network environment To support communicating with the Device s Internet Services a series of internal Web Pages that enable remote configuration of operating settings the TCP IP protocol stack should be enabled The Device should also have a valid IP Address Subnet Mask and Gateway displayed If this is not the case go to the NOS Selection section of this guide locate the TCP IP Protocol Configuration topic and follow the instructions supplied Some Network Environment settings can only be configured through use of Interne
234. ng E mail Digital Signature Outgoing iFAX if available on screen Set whether to always attach a digital signature to iFAX or to select a digital signature when sending iFAX Certificate Auto Store Select whether or not to automatically store a S MIME certificate attached with the E mail when receiving E mail sent from an address registered in the address book 89 Select Close repeatedly until the Tools tab screen is displayed Wait several seconds for the Auto Clear service to log you out After the machine is restarted print a Configuration Report to confirm that each item is configured For information on how to print a Configuration Report refer to the Configuration Report topic in the Network Connectivity section of this guide Test the E mail transmission from the machine by pressing the All Services button then touching the on screen E mail button then the New Recipient button Type in your E mail address then press Close Place a document in the document handler and press the large green Start button located to the immediate right of the Control Panel s numeric keypad Note To set up the address book for use with LDAP network search refer to the Configure Authentication for LDAP topic in the Security section of this guide 90 Internet Fax iFAX iIFAX Overview When the iFAX feature is enabled the machine can transmit scanned data as an e mail attachment using either corporate networks or the Internet
235. ng with the Device from your own IP address For full instructions refer to the IP Filtering IP Address Restriction topic in the Internet Services section of this guide In the Protocol Settings menu press the selection line labeled IPv4 IP Filter Press the Change Settings button On the settings screen note which of the two buttons is highlighted as the current setting for IP Address restriction The available settings are Enabled or Disabled Disabled is the factory default setting To change settings press your setting of choice then press the Save button To return to the Protocol Settings menu without making changes press the Cancel button 27 Exiting the Protocol Settings Menu and returning to the Device s Tools tab screen 1 To exit the Protocol Settings menu returning to the Tools tab screen press the rectangular Close button in the upper right corner of the Protocol Settings menu screen 2 Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Protocol Settings menu the Device will automatically reboot to register and enable your new settings 28 TCP IP LPD Enablement To support TCP IP printing through the workstation s LPR port in the case of Windows XP the LPD Line Printer Daemon MUST be enabled at the device To view or change the Device s LPD setting perform the following steps To access LPD Settings at the Device 1 2 O E NO OO
236. ng with the image data to the fax server The transferred image resides in a directory on the fax server Commonly known as the fax repository The server monitors the repository for documents to be faxed and faxes any documents it finds per the routing instructions contained in the job log The System Administrator uses a web browser on any networked workstation to access the Internet Services web pages residing on the device to configure communications with the fax server and designate the location of the repository on the server Protocols available for use in communicating with the fax server include FTP File Transfer Protocol Requires an FTP service running on the fax server SMB Server Message Block Available for filing to an environment that supports the SMB protocol SMTP Follow the basic instructions for enabling the E mail ports in the Scan to E mail section of this guide You will need to know the fully qualified domain name of the fax server on your network e g SMTP yournet net Also follow the fax server software manufacturer s instructions to establish fax server to email server communications in your network environment 105 Configure a Fax Filing Repository using FTP Installation Checklist 1 Ensure that a File Transfer Protocol FTP service is running on the fax server where images scanned by the machine will be stored Write down the IP address or Host Name Create a user account login name and passwo
237. ngs Clicking Settings then Configure takes you directly to the pages of interest allowing you to quickly configure the items selected The Description hot link displays basic Device identification information General Setup folder Overview The General Setup folder contains the Configuration Job Management Paper Tray Attributes Paper Settings Power Saver Settings Stored Document Settings Memory Settings Internet Services Settings Pool Server Settings and Cloning Subfolders in the General Setup folder include Alert Notification Billing amp Counters and Smart eSolutions Description of links The Configuration hot link provides coverage of such subjects as Memory allocation available Page Description Languages and their version numbers Firmware Software versions for the Controller and Device components Hard Disk partition information and Hardware information indicating the availability of the Ethernet Port and Hard Disk for example The Job Management hot link allows you to set permissions that allow System Administrators or general non administrator users to delete jobs from the machine s print queue The Paper Tray Attributes hot link provides a display of the available Trays including bypass their media settings and tray selection order To have the Device register changes made to any settings click the rectangular Apply button The Paper Settings hot link displays Paper Settings which can be manipulat
238. ngs menu the Device will automatically reboot to register and enable your new settings 239 Overview Internet Services is the embedded HTTP server application that resides in the Device Internet Services allows you to access Device configuration and connectivity tools using a web browser To access the Device s Internet Services from your workstation set your browser so that it will not try to access the Device through a proxy server With your Internet Browser program running on your workstation enter the Device s IP Address as seen on the Configuration Report into the Address or Location field of the browser Press the Enter key on your keyboard Internet Services contains the following main menu tabs e Status Allows you to review the status of the Device s Trays and Consumables s Jobs Allows you to view the current job queue as well as a history of processed jobs e Print Features the Job Submission hot link Job Submission allows you to send print ready jobs to the Device This tab also includes the feature known as Secure Print which is covered in this guide in the topic of the same name Note The print ready jobs must be in a file format that the Device recognizes PostScript files with a ps file extension for example Delivery methods include Immediate Print Proof Print Delayed Print and Secure Print For information on Secure Print refer to the Security Secure Print topic in this guide e Scan Includes the
239. ning Advanced Settings Layout Adjustment Filing Options Report Options Network Scanning Image Settings and Compression Capability Click Apply to save your settings 9 Linearized PDF files allow the first page of a large PDF file to be displayed in a user s Web browser before the entire file is downloaded from the Web server This fast first page display helps to alleviate Internet user frustration in waiting for an entire file to download before displaying the file s contents To set the device to create linearized PDF files a On the Default Template page in the Network Scanning Image Settings area click Edit b Inthe Fast Web Viewing Options area click Linearized PDF c Click Apply 10 Searchable PDF and PDF A The Searchable Format provides a second layer of data with the text of the scanned document The second layer is converted to an optical character readable format 164 enabling the text of the document to be searched on copied and pasted as desired To set the device to create searchable PDF files a On the Default Template page in the Network Scanning Image Settings area click Edit b In the Searchable PDF Defaults area click Searchable c Click Apply XPS is Microsoft s new electronic paper format an alternative to PDF XPS is currently supported as a saved file format in Microsoft Office 2007 with an XPS viewer built into Windows Vista Microsoft states that Windows Vista uses the XPS format as a docume
240. nt format a windows spool file format and a page description language for printers Note regarding Searchable XPS If this option is available the Searchable Format provides a second layer of data with the text of the scanned document The second layer is converted to an optical character readable format enabling the text of the document to be searched on copied and pasted as desired Select MRC Compression if available to use Mixed Raster Content MRC compression MRC is used to divide the scanned image based on content and then compress each area in the optimal manner for that image area This option allows for smaller output files with better image quality 165 Setting up a Remote Template Pool Repository optional 1 ak N 10 11 12 13 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Services folder then the Network Scanning file folder Click the Advanced folder then click Template Pool Setup For Protocol use the drop down menu to select the protocol you will be using to communicate with the template pool server Current selections are FTP NewWare SMB HTTP and HTTPS Other selections when available will be set up similarly Supply the Host Name IP Address and Share Name in the case of SMB Supply the Port Number The default is 21 for FTP 445 for SMB and 80 for HTTP and HTT
241. nter Click the Properties Tab Click the plus symbol to the left of the Connectivity then the Protocols file folder Select TCP IP in the directory tree Review the available selections as displayed on your screen and explained in the TCP IP Configuration Selection List below Accept the default Host Name or type in your own unique Host Name for this Device Select DHCP or BOOTP as your method for obtaining an IP Address CAUTION Changing the IP address for the Device will affect LPR LPD FTP SNMP and Port 9100 printing It will also interrupt the ability to communicate with the device using the Internet Services series of web pages on the Device When you change the Device s IP Address make sure to print out a Configuration Report as stated in this guide so that you have a record of the TCP IP addresses for use with workstations that need to communicate with the Device using TCP IP Note When using DHCP set a reasonably long Lease Time for the IP Address so that the Device can be shut down and serviced when required without being continuously assigned a new IP Address Note Upon rebooting when the system comes up if it can t locate a DHCP server on the network it will use whatever IP address it was previously configured with Determine the method to use to supply the DNS Server IP Addresses to resolve Host Names with IP Addresses Determine whether or not Dynamic DNS should be enabled 10 Click Apply when done
242. nter the IP address of the device select Properties select Security select Authentication Configuration and finally select Remotely on the Network for User Credential validation Configure the LDAP protocol for the System or an Authenticated User to log in to the LDAP server LDAP is configured through Internet Services the embedded HTTP server on the machine using the following path open your web browser enter the IP address of the device select Properties select Connectivity select Protocols and finally select LDAP For more information see Addressing Internal Address Book LDAP in the E mail section of this guide 68 Configure Scan to Home ak oO N St ker e DF to bh o mr wD Note Scan to Home does not work without Remote Account mode At the device press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or the current password Touch Enter when finished Press the Machine Status button on the Control Panel Touch the Tools tab Touch Authentication Security Settings then Authentication then Login Type Select Login to Remote Accounts At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select Security Select Remote Authentication Servers Select Authentication System select LDAP then click Apply The device will reboot
243. ob Click the Apply button to accept changes or the Undo button to return settings to their previous values Note Setting changes are not applied until you restart the Device 41 EtherTalk AppleTalk Configuration The EtherTalk Protocol enables workstation to Device communications over the EtherTalk AppleTalk network To access EtherTalk Settings at the Device 1 Press the Log In Out button on the Control Panel 2 Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Connectivity amp Network Setup Press Port Settings Press the EtherTalk selection line on the Port Settings menu mei em Y Press the Change Settings button in the lower right corner of the Port Settings menu screen 10 When the EtherTalk selection menu displays note that you have only one selection available on a single numbered horizontal line with the current status of this setting shown The Close button in the upper right corner of the screen returns you to the Port Settings menu After pressing the horizontal line selection to access available settings press the Change Settings button in the lower right corner of the touch screen 42 Port Status EtherTalk Enablement 1 On the EtherTalk selection menu press the selection line labeled Port Status Press the Change Sett
244. ocation 157 Configure a Scan Filing Repository using FTP ssseseesssssessessirsssrrssirnssrnnstnrsrrnnsernssrinsssrnssrnssennent 158 dee E te el 158 Enter the Scan Repository Details via Internet Services c ccceececeeeeeeeeeeeeeeeeeeeeeeeenaeeeeaeeeeaes 158 Configure General Settings ccccscssseeeeseseesesneeeeeeeeseseeeeeneeeeeseaeeeneeeeeseaaeseeseeesseeseseeeeeseeness 159 Configure a Scan Filing Repository using SMB ccceceeceeceeeeeeeeeeeeeeeeeeeeaaeeeceeeeseaeeeeeeeeeesaeeeeees 160 Ne el ENT EE 160 Enter the Scan Repository Details via Internet Services sssssssssesseesseeesineriesrisssrnnnsrnssernsnns 160 Configure General SettinGS ccseccssscceseseceesseeeeneeeeeseeeeseseeeesesaeseseeeeeeseeesneeeeeeeeeeaseaesaeeeeeeneees 161 Configure SCAN tO RR NEE 162 To configure the Scan Repository Details using CentreWare Internet Services ceeeee 162 Setting up a Remote Template Pool Repository optional cccccccesseeeeeeeeeseeeeeseeeessaeeeeenees 163 Configuring the Default Template with Internet Services ccceceeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeseaeeeeeneeeees 164 Setting up a Remote Template Pool Repository optional 166 Testing Network Scanning using templates cccccceeeseeceeeeeeeeaeeeeeeeeeeeaaeseeeeeesaaeeeeaeeeseeeeeeeeeeee 167 Web Service if available et 2euaieettdeudeget degt Ee vice cseevs nnmn nanne EEN nnna 168 Enable the WebDAV port for nam
245. older The host name and path settings for a validation server are set up through the Validation Server hot link in the Network Scanning subfolder For a definition of the Custom Services link consult the on line help Accounting folder The file folder labeled Accounting contains the Accounting Configuration hot link allowing you to secure machine services through Accounting methods This was formerly the standalone Auditron Administration hot link in the Properties tab directory tree 250 Security folder This file folder now contains the contents found in previous products in the Security folder The Authentication Configuration hot link is used for setting up the machine with local and remote Authentication and for the use of Authentication in conjunction with Accounting methods The folder also contains a hot link for Audit Log settings as well as a link for setting up the details of the log in used by users to access device services User Details Setup is used to configure the characteristics of the login prompt for User Authentication Remote Authentication Server Directory Services subfolder The Remote Authentication Server Directory Services folder is meant to support machine authentication administered by a remote server This type of authentication is first set up by selecting the Security folder then Authentication Configuration in the list of hot links then selecting Login to Remote Accounts from the Login Type drop down
246. ommunity Names with Internet Services 1 EE 12 13 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties Tab Click the plus symbol to the left of the Connectivity then the Protocols file folder Select SNMP Configuration in the directory tree and check the Enable box for the version desired Click the Edit Properties button and supply the User Name default of 11111 and Password default of x admin if prompted Enter a name for the Community Name Read Only This is the password for SNMP GET requests from the SNMP Manager to the Agent in the Device Enter a name for the Community Name Read Write This is the password for SNMP SET requests from the SNMP Manager to the Agent in the Device Caution If you change the GET and or SET Community Names you must also change the names in all network applications that are communicating by SNMP with this Device Enter a name for the Community Name Trap Notification This is the default password for SNMP TRAPS sent from the device to the Manager by SNMP Optionally enter the System Administrator s name for packet identification purposes Select a trap and click Edit in the Trap Notification Settings section Select your transport method IPX or UDP and fill in the trap destination information for your selected method Select the event s that you wish to report on by checking the applicab
247. omputer Name or Server Name Create a user account and password for the machine with full access rights to the scan directory Note down the user account and password Test the settings by attempting to connect to the shared folder from another PC by logging in with the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights 141 Adding the Receiving Computere Address to the Address Book To direct your scanned documents to the appropriate receiving computer server or workstation you will need to add the Receiving Computer s Address to the machine s Address Book as follows a Oe 100 NO OT Re ON a ost zk O s N 16 17 18 Press the Log In Out button on the Device s Control Panel On the keypad enter 11111 or current password Touch Enter when finished Press the Machine Status button on the Control Panel Touch the Tools tab Select Setup amp Calibration then touch Address Book Select an available Address Number Touch Create Delete Touch Address Type then touch Change Settings Select Server as the address type and select Save Select each item to be set and select Change Settings When each setting is complete select Save Select Transfer Protocol from the Configuration Report and select FTP or SMB or SMB UNC format When FTP or SMB is selected touch Server Name IP
248. on 54 Verify that the Correct Protocols and Services are installed in the workstatton 54 Add the Printer to the Windows 2000 or Windows XP Desktop sccsssseeeeeesseeeeeeeenseeeeeeees 55 Configure the Print Drive tics ee eege dacs feces sc cctde aa aaae ea aapi re se ao iaaea aaa EES 55 IPP Printing Windows 2000 XP Vista cceseeeeeeee eee cece eee enneneeeeeeeee ce ee eee ens ene aeaeeeeeeseeseeeseasenseeeneeeees 56 Before YoU batter doa hei teat ois aes avd e EE e e EE 56 Verify that TCP IP is installed in the workstation cccssccssseeeeseeeesneeeeeeeeesnaeeeneeeeesssaeenseenenes 57 Add the Printer to the Windows 2000 Windows XP or Vista Desktop sssssseeseeeereeeeees 57 Configure the Print Driven Soe EES arr aaaea aaa ra Te a cd cacdeda Liseeceocbeseieleeviectetes 58 EtherTalk AppleTalk Peer to Peer Printing ccssseeeeeeseeseeeeeeeeeeeeeeseeseeneeeseeseseneeseeseeeneeeenseeeneees 59 Betore YOU Steiere eeler eeh neet ee Eed geb leiete Eed Tedies 59 Load the Print Driver into your Macintosh Workstation c scccceseseeeeeesseeeeeeeenseeeeeeensneeeeeeenees 59 Installation Instructions for 9 X ee eee eee tte teeter eee ee ee enna ae eee eae eee naae eee atann nn eee nananana aant 59 Installation Instructions for 10 X OS XI 60 Common UNIX Printing System CUPS ccccssseeeeeseeeeseeeeeeeeeeenaeeeeeeeeesseaeeenseeeessaaeseseeeeeeesseneeneneeas 61 EE 61 Before You St
249. on of this guide and click on relevant topics from the menu list Xerox Unicode 3 0 for SAP Font Kit A Unicode font kit is available for this multifunction device Installation of the Unicode fonts per the kit s instructions provides the required character sets to print documents in multiple languages in an SAP printing environment To order the kit contact your Xerox representative Configuration Report To print a Configuration Report with the Device switched ON perform the following steps 1 GAN E Press the Machine Status button Press the Print Reports button Press the Copy Reports button Press the Configuration Report button Press the large green Start button located to the immediate right of the Control Panel s numeric keypad The printing process will be graphically displayed on the touch screen Upon receipt of the Configuration Report note that the multi page print is formatted into two columns with horizontal ruled lines indicating four distinct data display areas on the print e The first area displays System Settings e The second area displays Copy Service Settings e The third area displays Print Service Settings e The fourth area displays Communication Settings Ethernet Speed Setting The Device s Ethernet Interface has speed settings of Auto 10 BASE T 100 BASE TX 100 BASE TX Half or Full Duplex and 10 BASE T Half or Full Duplex By default the Ethernet Port Configuration will be s
250. on the Extensible Application Protocol EAP 802 1X can be enabled for devices connected through both wired and wireless Ethernet networks As described here the 802 1X configuration is used to authenticate the multifunction device rather than individual users After the device has been authenticated it will be accessible to users on the network The administrator can configure the machine to use one EAP type EAP types currently supported on the device are EAP MD5 PEAPv0 EAP MS CHAPv2 EAP MS CHAPv2 Information Checklist Create a user name and password on your authentication server which will be used to authenticate the Xerox device Ensure your 802 1 Xx authentication server and authentication switch are available on the network Configure 802 1X with Internet Services 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab Select the Security folder Select the 802 1X link Select place a checkmark in the Enabled box Select the required Authentication Method Enter the User Name and Password required by your authentication switch and server Click Apply GO SOO ENS ODE SON 200 IN If prompted enter the administrator user name and password The 11111 and x admin 193 Security Encryption Encryption Service Overview Note You may have to purchase the Security Kit option to enable encryption with your Device If y
251. or the current password Touch Enter when finished Touch the Machine Status button on the Control Panel Touch the Tools tab Select Setup amp Calibration Touch Group Send Select a Group number Touch Create Delete oO NFP ar pb Use the numeric keypad to enter the three digit Address Numbers of recipients contained in the machine s Address Book Note Refer to the Address Book Setup topic in this section to learn how to set up address numbers so that they are available for selection here 10 Touch Add to this Group to add recipients one number at a time to the group 11 When complete touch Save 12 Touch Close to return to the Tools tab screen 13 To exit the Tools tab screen if desired wait several seconds for the Auto Clear service to log you out 121 Comments This feature can be used to add comments to a Cover Note Cover Page d Dm Jm mF oO bh E sch O Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or the current password Touch Enter when finished Touch the Machine Status button on the Control Panel Touch the Tools tab Select Setup amp Calibration Touch Comments Select a Comment number Touch Create Delete Enter a Comment up to 18 characters then touch Save When complete touch Close until the Tools tab screen is displayed To exit the Tools tab screen if desired wait several seconds for the Auto Clear service to
252. ormation on how to use CentreWare Internet Services refer to the Internet Services section of this guide 1 Display the System Administrator Menu screen a Press the Log In Out button b Enter the user ID with the numeric keypad or the keyboard displayedon screen and select Enter Note The default user ID is 11111 When using the Authentication feature a password is required The default password is x admin c Select the Machine Status button on the Control Panel 2 Enable the ports which are used for E mail a Select the Tools tab a Select System Settings b Select Connectivity amp Network Setup c Select Port Settings d Onthe Port Settings screen select Receive E mail and then select Change Settings e On the Receive E Mail screen select Port Status and select Change Settings f On the Receive E Mail Port Status screen select Enabled then select Save g Select Close until the Port Settings screen is displayed h On the Port Settings screen select Send E Mail and then select Change Settings i Onthe Send E Mail screen select Port Status and select Change Settings j On the Send E Mail Port Status screen select Enabled then select Save k Select Close until the Tools tab screen is displayed 93 3 Set the IP address If an IP address is already set this step is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain an IP address If the address cann
253. ory tree Note If EtherTalk is NOT displayed in the Properties Tab directory tree click the Port Settings hot link in the directory tree Use your mouse to place a check mark in the checkbox on the EtherTalk line Click the Apply button The available selections include e Printer Name e Zone Name Enter the name that you wish to assign to this Printer This is the name that will appear in the Chooser Either accept the default zone of which lets the closest router assign the Device to a zone or assign the Device to a zone with a 32 character naming limit Click the Apply button to accept changes or the Undo button to return settings to their previous values Note Changes to settings are not applied until you restart the Device A Reboot Machine button is available on the Status Tab of Internet Services 267 E mail SMTP and POPS Settings The Protocols hot links for SMTP and POP3 and the E mail subfolder under the Services folder on the Properties page of Internet Services can be used instead of the settings at the machine s User Interface to configure E mail scanning with the machine For complete information on required E mail settings refer to the Scan to E mail topic in the Options section of this guide To have the Device register changes made to any settings click the rectangular Apply button You can reboot the device remotely using the Reboot Machine button which is available on the Status Tab of Intern
254. ot contact your Xerox Representative to purchase the option Secure Watermark configuration items include e Default Watermark Effect e Default Watermark e Font Size e Background Pattern e Date Format e Font Color e Density e Watermark Background Contrast e Force Watermark Copy Job e Force Watermark Client Print e Force Watermark Mailbox Print e Custom Watermark 1 e Custom Watermark 2 e Custom Watermark 3 To configure Secure Watermark 1 Press the Log In Out button on the Device s Control Panel 2 Press the 1 key on the numeric keypad five consecutive times This is the factory default password Touch Enter Press the Machine Status button on the Control Panel Touch the Tools tab Touch System Settings Touch Common Service Settings Touch Watermark If not visible use the scrolling arrow in the Features column Oo NOOR w On the Watermark screen in the Items column touch the item to be configured then touch Change Settings The screen for the item will open 9 On the selected item screen make your change and touch Save 10 Touch Close to return to the Tools tab 11 Wait several seconds for the Auto Clear service to log you out 12 Place a copy in the document handler of the machine and press the Start large green button 210 13 Place the copy just made into the document handler of the same or an identical model machine and attempt to make a copy Note that copyin
255. ot be obtained automatically or static configuration is preferred configure an IP address a subnet mask and a gateway address as stated below a Select Protocol Settings b Select IPv4 or other mode Address Resolution and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Static and then select Save If you select anything other than Static proceed to Step 4 Note When using a DHCP server also configure the DNS or WINS Windows Internet Name Service server WINS for SMB support To set a DHCP server use CentreWare Internet Services For details refer to the Internet Services section of this guide d On the Protocol Settings screen select TCP IP IP Address and select Change Settings e Enter the IP address using the numeric keypad Notes Enter address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 XXX XXX XXx cannot be used When you make an entry mistake press the lt C gt Clear button and enter again When moving to the next value without entering all 3 digits select Next f Select Save g Configure TCP IP Subnet Mask and TCP IP Gateway Address Notes Enter the Gateway address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXXx XXX XXX and 127 xxx xxx xxx cannot be used Specify the subnet mas
256. ottom of the Report NOTE If a PostScript license is NOT installed in the Device EtherTalk will NOT be displayed on the Configuration Report and will be unavailable for configuration using Internet Services Consult your Xerox Representative for assistance 282 At the Macintosh workstation Verify that the Printer is visible in the Chooser If it is NOT install the Driver and PPD file as stated in the EtherTalk AppleTalk Peer to Peer Printing topic of the Print Drivers section of this guide 283 Scanning to Hard Drive Troubleshooting Use the following check list to troubleshoot your network communication problem Before you start It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device If you did not contact your Xerox Representative to purchase this option Check Physical Media and Network Interface Cards 1 Verify that the Device is powered ON 2 Verify that the Device and Workstation are using the correct cabling to communicate over the network Use category 3 UTP patch NOT crossover cable for 10 Base T communications category 5 UTP patch NOT crossover cable for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks 3 Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface Card NIC Check the link light which is typically a green LED to make sure that it is lit Typically but not alw
257. ou cannot generate a self signed certificate or enable SSL TLS Communication as stated under Configuration of HTTP Communication Encryption in this section contact your Xerox Representative to purchase the option Types of Encryption Services Available The communication data between the machine and computers on a network can be encrypted Encryption for the machine as described in this section is set up using Internet Services Internet Services are a series of Web HTML Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation For help with specific terminology as encryption is being set up on the machine refer to the CentreWare Internet Services online help Note that the quickest and easiest although not the most trusted method to use to set up initial HTTP communication encryption is the generation of a self signed certificate as stated under Configuration of HTTP Communication Encryption in this section Click the Machine Digital Certificate Management hot link in the Security folder on the Properties page of Internet Services Use this link to manage all the digital certificates of various types stored on the machine Encryption of HTTP Communications from a Client to the Machine Server Certificate The SOAP port Internet service HTTP port IPP port and WebDAV port use the HTTP server of the machine Th
258. out changing The Default TRAP community name is used to specify the default community name for all traps generated by this machine Click your browser Back button to return to the SNMP Configuration page then click the Advanced button Click Add IP Address in the Trap Destination addresses box Enter the multifunction device s IP address and leave all other parameters at their default values Click Apply to accept the changes When finished click Apply to accept the changes To identify the trap To identify the trap create a device description from your terminal s command line 1 Select the F 4 key to prompt the CRTDEVPRT command Enter the following parameters e Device Description Xeroxprinter e Device Class lan e Device Type 3812 e Device Model 1 Press Enter to continue and enter the following parameters e Lan Attachment IP e Port Number 9100 e Online at IPL yes e Font Identifier 11 e Form Feed autocut Note For some versions of AS400 the default may match some of these parameters Leave all other parameters at their defaults press Enter and enter the following parameters e Activation Timer 170 e Inactivity Timer sec15 e Host Print Transform yes Press Enter to continue and enter the following parameter e Manufacturer Type and Model hp5si Leave the remaining parameters set to their default values and press Enter to continue Enter the following parameters e Remote Lo
259. owser as stated in the TCP IP Dynamic Addressing Topic of this guide d On the Protocol Settings screen select TCP IP IP Address and then Change Settings e Enter the IP address using the numeric keypad Note Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 XXX XXX XXx cannot be used f Select Save g Configure TCP IP Subnet Mask and TCP IP Gateway Address using the same process as stated above Notes Enter the Gateway address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 xxx xxx xxx cannot be used Specify the subnet mask by a combination of the numbers 0 128 192 224 240 248 252 254 and 255 However you cannot use 0 between non zero values If you do not set the gateway address enter 0 0 0 0 Select Close until the Tools tab screen is displayed Wait several seconds for the Auto Clear service to log you out If you changed any settings the Device will automatically reboot to register and enable your new settings After the machine is restarted print out a Configuration Report to confirm that the ports are enabled and TCP IP is correctly configured For information on how to print a Configuration Report refer to the Configuration Report topic in the Network Connectivity section of this guide 146
260. play it Select S MIME Settings and set the following items Device Certificate S MIME Link a certificate to the machine You MUST have an S MIME certificate on the machine to perform encryption For information on S MIME certificates refer to the Configuration of E mail Encryption Digital Signature topic in the Security section in this guide S MIME Communication Set whether to enable or disable S MIME Communication when a certificate ID is set Receive Untrusted E mail Set whether to receive untrusted E mail or not Receive Untrusted iFAX Set whether to receive untrusted iFAX or not Message Digest Algorithm Select a message digest algorithm from SHA1 or MD5 Message Encryption Method Select a contents encryption method from 3DES RC2 40 RC2 64 or RC2 128 Digital Signature Outgoing E mail Set whether to always attach a digital signature to E mail or to select a digital signature when sending E mail Digital Signature Outgoing iFAX Set whether to always attach a digital signature to iFAX or to select a digital signature when sending iFAX Certificate Auto Store Select whether or not to automatically store a S MIME certificate attached with the E mail when receiving E mail sent from an address registered in the address book 99 Select Close repeatedly until the Tools tab screen is displayed Wait several seconds for the Auto Clear service to log you out After the machine is restarted print a Configura
261. pressing the selection line to access available settings press the Change Settings button in the lower right corner of the touch screen Internet Services HTTP Enablement 1 Press the selection line labeled Port Status Press the Change Settings button On the Port Status screen note which of the two buttons is highlighted as the current setting for Internet Services Enablement The available settings are Enabled or Disabled In order to use Internet Services this setting MUST be enabled To change settings press your setting of choice then press the Save button To exit the screen without making any changes press the Cancel button Internet Services Port Number i Press the selection line labeled Internet Services Port Number Press the Change Settings button On the Port Number screen use the supplied keypad to enter the appropriate port number default of 80 To change settings press the Save button To exit the screen without making any changes press the Cancel button Exiting the Internet Services Selection Menu To exit the Internet Services Selection Menu which returns you to the Port Settings menu press the rectangular Close button in the upper right corner of the touch screen Exiting the Port Settings Menu and returning to the Device s Tools tab screen 6 7 To exit the Port Settings menu returning to the Device s Tools tab screen press the rectangular Close button in the upper right corne
262. r all of your settings have been cloned to the new machine Also note that it may be necessary for you to use your web browser to view the Xerox Standard Accounting set up of Users and Groups on the new machine 224 Audit Log Overview With TCP IP and HTTP based processes running on the device exposure to access attacks eavesdropping file tampering service disruption and identity password theft is significantly increased The Audit Log regularly reviewed by the Security Administrator often with the aid of third party analyzing tools helps to assess attempted security breaches identify actual breaches and prevent future breaches The Audit Log is enabled or disabled from the Audit Log hot link on the Properties tab of Internet Services accessed from a networked workstation running a web browser To enable Internet Services if necessary refer to the Enable Internet Services topic in the Network Connectivity section of this guide Access to logged data is also accomplished from the Audit Log hot link on the Properties tab of Internet Services but additionally requires the enabling of SSL TLS encryption To enable this encryption refer to the Security SSL TLS Encryption topic in the Options section of this guide Events tracked in the Audit Log include Starting and Stopping of the device Login Logout events Changes to system settings and job completions Accessing the Audit Log feature The Audit Log feature is accesse
263. r of the Port Settings menu screen Wait several seconds and the Auto Clear service should log you out Note If you changed any settings in the Port Settings menu the Device will automatically reboot to register and enable your new settings Proxy Server Settings To use the Web Service button on the machine if available which enables the machine to access HTTP file servers on the Internet you need to enter your Proxy Server information as described here 1 af ON 10 Enter the Password for access to the proxy server Up to 32 characters can be entered 12 13 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties Tab Select Proxy Server Settings in the list of hot links Place a checkmark in the Use Proxy Server checkbox From the Proxy Setup drop down menu select either Same Proxy for All Protocols or Different Proxy for each Protocol depending upon your Proxy Server setup In the Addresses to Bypass Proxy Server box enter in up to 1024 characters of IP addresses fully qualified host names or wildcard host names such as engl separated by semicolons Functioning like the local address exception list in a typical web browser these addresses will be permitted to bypass the Proxy Server For the HTTP or HTTPS Server Names provide a name of up to 255 characters in length for one or both of these Proxy Servers A fully qualified domain
264. rd for the machine on the server When a document is scanned the machine logs in using the account transfers the file to the server and logs out Write down the user account login name and password Following the fax server software manufacturer s instructions create a directory repository on the server likely within the FTP root to be used as a scan filing location Write down the directory name and path to same If allowed by the fax server software manufacturer test the FTP connection by logging into the scan directory from a remote PC using the user account and password Create a new folder within the directory and then delete the folder If you cannot perform this function check the user account access rights and FTP service setup Note that you can also simply wait until you have finished setting up device to server communications as stated in this section then send a fax to the server to test the communications setup 106 Enter the Fax Repository Details via Internet Services 5 14 15 16 17 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Services folder Click on the Fax folder Click the Fax Repository Setup link Select FTP for Protocol Enter either an IP Address or Host Name for the fax server in the box or boxes provided Enter 21 for Port Number for FTP For Document Pa
265. reate a directory repository on the server to be used as a scan filing location Follow the fax server software manufacturer s instructions to determine what if any additional protocols or ports need to be enabled at the multifunction device to support SMTP email filing with the server Follow the fax server software manufacturer s instructions to establish fax server to email server communications in your network environment 112 Enter the Fax Repository Details via Internet Services 1 oe ot oh At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Services folder Click on the Fax folder Click on Fax Repository Setup and select SMTP for Protocol In the Domain Name box enter the fully qualified domain name of the fax server on your network e g SMTP yournet net For E mail Address Display Format choose whether to add FAX in front of E mail addressing If in doubt select Do not add FAX Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin Fin Scan Properties Fax Repository Setup Protocol SMTP sel Domain Name Example hostname xerox com E mail Address Display Format Do not add FAX 113 Configure General Settings 10 11 12 13 14 Click the Defaults link To print a Scan File Transfer
266. reation Follow the instructions supplied in the Configure Port 9100 Raw Printing procedure in the NOS Selection section of this guide Under the CentreWare Internet Services data label verify that this feature is Enabled If it is NOT enable it following the instructions supplied in the Network Connectivity section of this guide 272 At the workstation perform these tasks 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press ENTER If the Device s Internet Services web pages begin to display on the workstation you are communicating with the Device If NOT make sure that your web browser is not set to use a proxy server and repeat the procedure If unsuccessful perform the next step Verify that the workstation has been assigned an IP address subnet mask and gateway address by running a Command DOS prompt typing ipconfig all Windows 2000 XP and pressing ENTER If any of the addresses are incorrect or missing right mouse click on the Network Neighborhood icon My Network Places in Windows 2000 and make sure that the TCP IP protocol is installed and properly configured for IP addressing For XP click Start My Network Places right mouse click in the open window select Properties right mouse click Local Area Connection then select Properties Run a Command DOS prompt on the workstation and perform ping tests to verify successful packet transmission first to the workstatio
267. ree When the numbered list of Mailboxes is shown locate an unassigned Mailbox number from the displayed list and click the Create button for that Mailbox Type in a name for this Mailbox in the Mailbox Name entry box Type in a pass code in the Passcode entry box Confirm the pass code by retyping it in the Re enter Passcode box Use the drop down arrow to set Check Passcode to Always recommended to secure your mailbox Place a checkmark in the Delete Documents after Print or Retrieve box if you wish to delete documents from your mailbox after retrieving same Place a checkmark in the Delete Documents with Expiration Date box to use this feature in place of or as an augmentation to Auto Delete Click Apply when done 73 Scanning to Mailboxes Note Scanning to the Device s hard drive requires the set up of individual Mailboxes to receive scanned files Up to 200 Mailboxes can be set up to support this type of scanning To learn how to set up an individual Mailbox refer to the Setting Up Mailboxes topics in the Scanning to the Device s Hard Drive Mailboxes section of this guide and follow the instructions supplied Note Jobs stored in a mailbox cannot be forwarded or re routed To scan to a Mailbox perform these steps 1 2 From the Device s Main screen press the Scan to Mailbox button When the Scan to Mailbox screen displays a list of Mailboxes will be shown Use the supplied arrow to scroll through the icon
268. resrreesrnserrenntsenntnnnssrnnssrnssrnn 279 Print a Configuration Report at the Device and perform these tasks cceccceeeeeeeeeeeeeeeteeteeeeees 279 At the Windows 2000 workstation perform these oske 280 EtherTalk Troubleshooting cccccsseeeeceeesseeeeeeeenseeeeeeeensneeeeeeenseeeseeeesseceeeeensaneeeeeensaeeeeeeensaneeeeeensees 282 Check Physical Media and Network Interface Cards cc ccceceeeeeeceeeeeeeeeeeeeeeeeaeeeeeaaeeeeneeeeseaaeenenes 282 viii Print a Configuration Report at the Device and perform these tasks ccccceceeeeeeeeeeeeteeeeeneeees 282 At the Macintosh workstation 2 c ceceecceeceeeeeeeeeeeeeeaaaeaecaeeeeeeeeegeeeseceaaaaeaaeceeeeeeeeeeeesessennanaeeeeess 283 Scanning to Hard Drive Troubleshooting cssecceceeeesseeeenseeeeeeneesnseeeeeseaesensneeeeesaeseseeeeeseneeseseenees 284 Before VOUCSTAM TEE 284 Check Physical Media and Network Interface Cards cccccccecseeeeeeeeeeeeeaaeeeeeeeeeeaeeeeeaeeeseeaeeeeeeeeeed 284 Print a Configuration Report at the Device and perform these tasks ccscceeeeeeeeeeseeeseteeeeeeeeees 285 Atthe Deeg ug eegene Eege gl chads ee te aes le es aa ee ae 285 At the Workstation eeneg ENNEN eege deg EEN i aiae a ee 286 Network Connectivity All Services Log In Out Machine S 4 Status Installation Steps Step 1 Connect one end of a Category 5 twisted pair cable to a live network drop Con
269. ria ote iir nn AREA ET E Ea S Ea AE E EA 229 Inserting and Ejecting Oe TE EE 229 selecting and Printing RUE 229 Media Print Text Tabicv secsaciiteh itn E 230 de E Wu UE 230 Advanced Settings EE EE kee 230 Selecting and Printing Wine e HUET 230 Media Print Photos Feb ugoe tree ah win et ee 230 IOS X Wie EE 231 Advanced Settings EE 231 Problem ne EE 231 US Bi ROont Eeer 232 OVGIVICW ee eld aliens Minit e eh at E a ne eat 232 USB Printing Hardware 2 ao cis cen el ile eae ek Seiten Glee elects 232 Supported Media and File Formats cccccccceseceeeeeceeeeeeeeeceeeeeeeaeeeceaeeeesaaeeseeaeeeeaaaeseeeeeesaaeseeeeesaees 232 Supported File Formats cctc u 0 0a saad ain aol da a aia eae 232 Important Notes and Restrictions eeceeeeeeeeeeeeeeeeeeeeeeeeeeaaeeeeeeeaaeeeeeeeeaeeeeeeseeeeeeeeseneaaeeeeeneaaees 232 Selecting and Printing Text Files ccccccccceceeeseeeeeeeeeeeeeaeeeeeeeeeeaaeeeeeeeeeeeaaesecaeeeseaaeeseeneeseiaaesseneeesaas 234 To Select and Print Text FEiles 234 Media Print Text Tab receno iarna le in ened ae el nia lis 234 Advanced Settings Tabites Seeerei hh Zen 234 Selecting and Printing Photo Files 0 ccceceeceeeceeeceeeeeeeeeeeeeeeeeeaaeeseaeeeesaaeeseeeeeeeeaaeseeeeeseaeeseeeeeeaas 235 To Select and Print Photo Files cccccccseeeseeeeceneeeeeeeeeceeeeeeeaaeeeeeaeeeseaaeeseaeeesseeaeseeeeeeseaaeeeseneesaas 235 Media Print Photos Tab zegergiexigueiSeg eege E R act eagudied as EEN s
270. rnet Services the root certificate of the remote server must be registered to the machine imported with Internet Services to verify the Digital certificate of same 194 E mail Encryption Digital Signature S MIME certificates imported from a Certificate Authority in PKCS7 format can be used on the machine s HTTP server for E mail Encryption Note To import S MIME certificates use the Machine Digital Certificate Management hot link in the Security folder on the Properties Page of CentreWare Internet Services Encryption Digital Signature of Scanned Files PDF XPS Documents While no digital signatures are required to encrypt PDF and XPS documents these documents can be signed with imported PKCS12 Digital signatures When adding digital signatures to PDF or XPS documents scan file certificates imported to the machine from a Certificate Authority are typically used To import PKCS12 scan file certificates use the Machine Digital Certificate Management hot link in the Security folder on the Properties Page of CentreWare Internet Services accessed by entering the IP address of the multifunction device into the Address line of any web browser IP Sec typically used to encrypt FTP can be enabled from the Security file folder on the Properties page of Internet Services the device s web pages available by entering the IP of the device into a standard web browser 802 1x can be enabled for devices connected through both wire
271. rocedure in the NOS Selection section of this guide for further details To assure successful printing make sure that the Device is configured to support the Page Description Language PDL being used by your driver To check the PDL being used by the driver print a test job to file Open and view the job in a program such as Notepad The PDL being used by the driver will be displayed in the first few lines of Printer Language Next check the Page Description Languages being supported by the Device s ports by following the instructions supplied under the Setting PDL Emulations procedure in the Internet Services section of this guide The PDL being used by the driver and the PDL supported by the Port you are printing to MUST match for successful printing to occur 281 EtherTalk Troubleshooting Use the following check list to troubleshoot your network communication problem Check Physical Media and Network Interface Cards 1 2 Verify that the Device is powered ON Verify that the Device and Workstation are using the correct cabling to communicate over the network Use category 3 UTP patch NOT crossover cable for 10 Base T communications category 5 UTP patch NOT crossover cable for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface Card NIC Check the link light which is typically a green
272. rtificate a Click the Create Self Signed Certificate button b Set the size of the Public Key as necessary c Set Issuer as necessary d Click the Apply button When a screen to enter the user name and password appears enter the System Administrator user ID and password into User Name and Password and then click OK Note The default user ID is 11111 and the default password is x admin Refresh the web browser Click on the left of the Security folder to display the items in the folder Click SSL TLS Settings Select the Enable check box for SSL TLS Server Communication Check the SSL TLS Port Number Note The correct port to use is 443 Do not use the numbers of any other ports Apply the settings a Click Apply b The right frame on the web browser will change to the machine reboot display c Click Reboot Machine The machine will be unavailable for a short period of time 197 Configuration on a Computer The following describes the configuration for a computer When encrypting communication between a web browser and the machine enter an address beginning with https instead of http into the address column in the web browser Example of the IP address entry https 192 168 1 1 When encrypting IPP communications Internet printing enter an address beginning with https instead of http as the URL of a printer that is selected from Add Printer Note You will typically be presented with a Dig
273. s Before You Start It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device If you did not contact your Xerox Representative to purchase this option Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the machine with the supplied 12 character key Note Jobs stored in a mailbox cannot be forwarded or re routed 70 Setting Up Mailboxes at the Device NOOR ON Gei 10 11 12 13 Note Scanning to the Device s hard drive requires the set up of individual Mailboxes to receive scanned files Up to 200 Mailboxes can be set up to support this type of scanning To set up Mailboxes perform the following steps Press the Log In Out button on the Control Panel Note If you log in as Administrator 11111 all mailboxes are created with the owner as System Administrator However you do NOT have to login as the Administrator to create a mailbox On the keypad enter 11111 or the current password Touch Enter when finished Press the Machine Status button on the Control Panel Press the Tools tab Press Setup amp Calibration Press the Create Mailbox button When the numbered list of Mailboxes is shown on screen use the supplied arrow keys to scroll through the list to locate an unassigned Mailbox number Select an unassigned Mailbox number from the displayed list Press the rectangular Create amp Delete button i
274. s 4 13 14 15 16 At your workstation open your Web browser and enter the IP address of the machine in the Address or Location field Press Enter Click the Properties tab Click the Services folder Click on the Fax folder Click on Fax Repository Setup and select SMB for Protocol Enter an IP Address or Host NetBIOS Name Enter 139 for Port Number Enter the Share name For Document Path type in the name of the folder on the server that has been set up to receive device scans Do not use back slashes Supply the Login Name and Password for the machine to log into the fax server Re enter the password in the Retype Password box Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin Fax Repository Setup Protocol SMB iv IP Address Host Name NetBIOS and Port Share Document Path Login Name Password eeccccccccce Retype password eeeccccocece 110 Configure General Settings 17 18 19 20 21 Click the Defaults link To print a Scan File Transfer Report select Auto Print On Auto Print Off or Print when delivery fails from the drop down menu Note that the Transfer Report only shows whether data was sent to the fax server It does not show whether the fax was successfully sent by the fax server Check the User Name and Domain Name Realm boxes if you want these items to appear on the Job Log The Job
275. s Enter Debian format dpkg i cups 1 1 linux M m n intel deb and press Enter Note RedHat Linux versions 7 3 and newer include CUPS support so software downloading is unnecessary Also CUPS is the default printing system used by Mandrake Linux Installing the Xerox PPD on the workstation The Xerox PPD for CUPS should be available on one of the CD ROMs that came with your device and available for downloading from the Internet at www xerox com From the CD ROM or from the downloaded Internet file with root privileges copy the PPD into your cups ppd folder on your workstation If you are unsure of the folder s location use the Find command to locate the ppd s An example of the location of the ppd gz files in RedHat 8 1 is usr share cups model 62 Adding the Xerox printer 1 Use the PS command to make sure that the CUPS daemon is running The daemon can be restarted from Linux using the init d script that was created when the CUPS RPM was installed The command is gt etc init d cups restart A similar script or directory entry should have been created in System V and BSD For the example of CUPS built and installed on a FreeBSD 4 2 machine from the source code run cupsd from usr local sbin cd usr local sbin cupsd press Enter Type hitp localhost 631 admin into the address URL box of your web browser and press Enter For User ID type root For the requested password type the root password Click Add Printer an
276. s from Mailbox Delete Documents with Expiration Date e No Continues to save documents in Mailbox e Yes Documents will be deleted from Mailbox after expiration date Link Job Flow Sheet to Mailbox Select this option then touch Change Settings to link a Job Flow Sheet to this Mailbox The Job Flow Sheet routes incoming jobs to other destinations specified on the Job Flow Sheet To create a new Job Flow Sheet to link to an existing Mailbox touch Create Change Link Note For full information on the use of Job Flow Sheets refer to Setup and Use of Job Flow Sheets with Mailboxes in the Options section of this guide When complete touch Close until the Tools tab screen is displayed 10 To exit the Tools tab screen wait several seconds for the Auto Clear service to log you out 124 File Destination Output Destination Received Fax documents will be routed to the output tray or Mailbox specified by these settings Ls Dm Jm mF oO bh Press the Log In Out button to enter System Administration Mode On the keypad enter 11111 or current password Touch Enter when finished Press the Machine Status button on the Control Panel Touch the Tools tab Touch Fax Mode Settings Select File Destination Output Destination Select the Box Selector Line Setup button Touch Change Seitings Make the appropriate selections and touch Save when done Note If Box Selector is selected as an Output Destination when On is se
277. s tab Click the plus symbol to the left of the Security file folder Select IP Filtering Choose which IP Filtering to apply depending upon the address space used with your network Note that IPv4 is the traditional xxx xxx xxx xxx address space used with TCP IP networks IP Filter Enablement Check box If enabled with a check mark access to the Device s services will be restricted to the list of IP Addresses and Subnet Masks specified by clicking the Edit button If disabled unchecked host access to the Device is universal unrestricted Add or Edit button When this button is clicked a list of ten lines of IP Address and Subnet Mask entry boxes is displayed Sometimes referred to as a restriction list this list is used to supply the IP Addresses and Subnet Masks of up to ten hosts individual workstations that are authorized to access the Device s services All other hosts not specified in this list will be prevented from accessing the Device s services Click Apply when done Note Changes to settings are not applied until you restart the Device A Reboot Machine button is available on the Status Tab of Internet Services 266 Configure EtherTalk Apple Talk 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select EtherTalk in the direct
278. s to locate your Mailbox Select your Mailbox by pressing its selection line on the touch screen When the Password screen displays enter your password series of numbers using the Control Panel s numeric keypad Press the Confirm button on the touch screen Use the displayed controls to set up scanning parameters then place your document in the document handler and press the Control Panel s large green Start button Press the All Services button to return to the Device s Main screen 74 Retrieving Images from Mailboxes 1 NOOR oON Images are retrieved from Mailboxes using Internet Services To access Internet Services from your workstation with your Internet Browser program running enter the Device s IP Address as seen on the Configuration Report into the Address or Location field of the browser Press the Enter key on your keyboard Click the Scan Tab In the Directory Tree on the left side of the screen click the Mailbox hot link Locate your Mailbox then click the rectangular Document List button Enter your Passcode when prompted and click Apply Use your mouse to place a check mark in the box in front of the file that you wish to retrieve After selecting individual retrieval options click the Retrieve button Note that you can also specify printing options and print the document by clicking the Print Document button Click the Save this Link hot link provided on the next screen displayed to begin th
279. send the fax at the time designated by this feature 1 If necessary press the Log In Out button and enter 11111 or the current password Touch Enter then press the Machine Status button on the Control Panel Touch the Tools tab then touch Fax Mode Settings Touch Screen Defaults Select a Line to enter or change then touch Change Settings Touch Save to save any new settings e Fax Screen Default Select General Settings or Address Book This will be the Fax service screen that users see when they touch the Fax button e Address Book Default Leave this setting at the default of 1 or enter an address book Fax mailbox number to display when the Address Book button is touched by users of the Fax service screen Note that the Fax mailbox needs to be created in advance of this setting 5 Touch Close until the Fax Mode Settings selections are again displayed 6 Touch Fax Defaults 7 Select Delayed Start Start Time 8 Touch Change Settings make the desired changes then touch Save 9 Touch Close until the Tools tab screen is displayed 10 Wait several seconds for the Auto Clear service to log you out Color Mode Resolution File Format and File Name Note that when using Server Fax these features are set to fixed values which cannot be changed The setting for Color Mode is Monochrome The setting for Resolution is Fine and the setting for File Format is TIFF In addition the Server Fax feature also automatically assi
280. sissssrssssrtrrissrrisstisssirnssrnnssrnnsen nnns 24 Ethernet Setting Ethernet Rated Speed 25 TGP IP IPi MOd i2scee theatre oie Ata E el ata le e aara tt 25 IP Address Resolution eeens centennial ie eae A EA peti eee ne 25 IPv4 WE e le 26 Pyt Soner MaSK eenegen 26 IPv4 Gateway Address 26 IPv4 IP Filter IP Address Restriction assssseesssenesssrrnesnrnnesennnnnsnnnnnnenntnnnnnnnnnnnnnnnnnannnnnnannnnnnnennnnnna 27 Exiting the Protocol Settings Menu and returning to the Device s Tools tab screen n 28 TCP IP ERR Enablement gees eege eege 29 To access LPD Settings at the Device ce cccceccccessnecceeeesnneeeeceseaaeeeeeeseeaeeeeeescaeeeeescnaeeeeesenaeeeeneaas 29 Port Status LPD Enablement c cccccceeeeeeeceeeeeeeeeeeeeeceaeeeeeeeeecaaaeeeceeeeeceaeeeseaeeeseaaeeseaaeesseeeeseaeees 30 LPB Port NUMBECR 2523 6 EAEE TA ine ds cat ue TE T E tedeaicatena Seagten E teeta 30 LPD Maximum Number of Geseslons nsten nnn nnt 30 Exiting the LPD Selections Men 30 Exiting the Port Settings Menu and returning to the Device s Tools tab screen 30 TCP IP Dynamic Addressing eu EENS EES 31 TCP IP Configuration Selection List ccceeeceeeceeeeeeneeeceneeeeeeaee seas eeseaaeseeeeeeesaeeseeieeeesaeeseenee 32 IP Filtering IP Address Restriction 2 ccccccceceseeeeeeeeeeeeeeeeeeeeeeeeeensenneseeeeaeeeseeseeseeaeeaseeneseeeeeeeesees 33 Configure Port 9100 Raw Printing cccscccsssseeesseeeeeseeeeeeeeeean
281. sover cable for 10 Base T communications category 5 UTP patch NOT crossover cable for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface Card NIC Check the link light which is typically a green LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC Print a Configuration Report at the Device and perform these tasks 1 On the Configuration Report verify that SMB is enabled If it is NOT enabled to enable SMB follow the instructions supplied in the Microsoft NetBIOS over IP Networks procedure in the NOS Selection section of this guide On the Configuration Report note that the default name of the Device s workgroup is Workgroup and that the Device has a unique SMB Host Name To modify the Device s Workgroup or SMB Host Name if required use your workstation s Web browser to access the Internet Services Web Pages residing in the Device as described in the Microsoft NetBIOS over IP Networks procedure in the NOS Selection section of this guide On the Configuration Report under the TCP IP data label note what method the Device is using to acquire its TCP IP addresses If the method shown is STATIC ma
282. splay the List button If necessary enter the System Administrator User Name and Password and click OK Place a check mark in the box in front of the Certificate you wish to view details for Click the Certificate Details button Click the Use this certificate button 2 9 Click Reboot The machine will reboot and the setting values will be reflected Refresh the web browser Click on the left of Security to display the items in the folder Click SSL TLS Settings Select the Enable check box for S MIME Communication 201 15 Apply the settings a Click Apply b The right frame on the web browser will change to the machine reboot display Cc Click Reboot Machine The machine will be unavailable for a short period of time 16 Configure the settings for S MIME a Refresh the web browser b Click on the left of Security to display the items in the folder C d Click S MIME Settings and set the following items Message Digest Algorithm Select a message digest algorithm from SHA1 or MD5 Contents Encryption Method Select a contents encryption method from 3DES RC2 40 RC2 64 or RC2 128 Certificate Auto Store Click the checkbox to automatically save an S MIME certificate attached to an e mail received from an address registered in your address book Receive Untrusted E mail Decide whether or not you wish to receive untrusted E mail Receive Untrusted iFAX Decide whe
283. ss Enter Click the Properties button or Tab Click the plus symbol to the left of Connectivity then on the Protocols file folder and select IPP in the directory tree Verify that the DNS Enablement Checkbox is checked If it is NOT checked check it with your mouse and click Apply 56 Verify that TCP IP is installed in the workstation On the Windows 2000 Desktop right mouse click the My Network Places icon and select Properties Right mouse click on the Local Area Connection icon and select Properties On the Windows XP desktop click Start Control Panel and double click Network Connections Right mouse click on the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP has been loaded If it has click on highlight this item with your mouse and click the Properties button to verify that this workstation is using either a dynamic or static method to obtain a valid TCP IP address If the TCP IP protocol is NOT loaded click the Install button then select Protocol as the type of network component that you wish to install Click the Add button and select Internet Protocol TCP IP With your Operating System Installer Disk readily available click the Have Disk button and follow any remaining instructions Once the protocol has been installed you can click on highlight the item with your mouse and click the Properties button to verify or set up the method being used for TCP IP addressing
284. ss resolution on the Server Make sure that the Device s TCP IP internet Host Name and NetBIOS SMB Host Name which should be identical for DNS is being mapped to an IP Address on the Server Refer to the Device s Configuration Report and verify that the Device s TCP IP Host and NetBIOS SMB Host Names continue to match the entries in the Server s database Also verify that the IP Address shown on the Report matches the IP address in the Server s database If the information is incorrect on the Server NetBIOS communications from the workstations to the Device WILL be disrupted 276 At the workstation perform these tasks 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press ENTER If the Device s Internet Services web pages begin to display on the workstation you are communicating with the Device If NOT make sure that your web browser is not set to use a proxy server and repeat the procedure If unsuccessful perform the next step On Windows 2000 workstations verify that the Internet protocol TCP IP is installed and that it is configured for DNS resolution of the NetBIOS Host Name Also verify that the Client for Microsoft Networks is installed Finally through Add Remove Programs and Add Remove Windows Components select Other Network File and Print Services click Details check the box for Print Services for Unix and click OK and Next Run a Command DOS prompt on the
285. ster changes made to any settings click the rectangular Apply button Click on the USB hot link to view or change the Auto Eject Time which is the length of time the Controller will wait for an end of job command before processing the job Refer to the On Line Help for assistance in configuring the Adobe Communication Protocol if available Protocols subfolder The subfolder labeled Protocols contains a list of hot links for viewing or modifying the communications protocols used by the Device Note that the previously displayed hot link for E mail has been moved to the Services folder in the main directory tree The remaining links for SMTP Server and POP3 Setup allow you to configure E mail server addressing for support of E mail scanning with the machine For complete information on the required E mail settings refer to the Scan to E mail topic in the Options section of this guide To have the Device register changes made to any settings click the rectangular Apply button The Proxy Server Settings hot link allows you to set your proxy server parameters in support of such services as the Meter Assistant and Web Service if available LDAP nested subfolder The LDAP nested folder contains the same settings available under Authentication Configuration in the Security folder This allows you to configure authentication for the device using LDAP or to independently configure LDAP for use with the device such as in address book support for
286. t stored locally on the device but in a different directory than the network scanning templates or mailbox folders Users access the Scan to Home template by pressing the Network Scanning button on the Services screen of the User Interface The device queries LDAP to acquire the authenticated user s home directory or appends the authenticated user s login name to a predefined network home path Ensure that the following items are available and that the preliminary procedures have been performed To prepare for Scan to Home installation 1 2 Ensure the machine is fully functioning on the network prior to installation Enable the Scan to Home option For instructions refer to the Enabling Options with Software Keys topic in the Options section of this guide Contact your Xerox Sales Representative if you have not purchased the Scan to Home option Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access CentreWare Internet Services to configure Network Scanning The Internet Services function is accessed through the embedded HTTP server on the machine and allows System Administrators to configure scan settings by using an Internet browser Enable LDAP authentication on the device as explained in the Authentication section of this guide LDAP is enabled through Internet Services the embedded HTTP server on the machine using the following path open your web browser e
287. t Button press this button to eject the media card e Media Slot insert the media card into this slot Supported Media and File Formats The Media Card Reader supports CompactFlash media only To use media other than CompactFlash insert the media into a CompactFlash adaptor Note The media and the CompactFlash adaptor are optional The media and file formats that can be used are as follows Supported Media e SmartMedia e CompactFlash e CompactFlash MicroDrive e SD Card e Memory Stick e xD Picture Card Supported File Formats e Media Print Photos e JPEG e TIFF DCF1 0 compliant JPEG TIFF Exif2 0 Exif2 1 Exif2 2 are supported e Media Print Text e PDF Extension pdf PDF1 3 or later TIFF Extension tif gray scale 4 bit 8 bit uncompressed 4 bit 24 bit compressed by JPEG compressed by MH MMR 228 Important Notes and Restrictions e MagicGate Memory Stick is not supported e Image files other than files in Exif format JPEG and TIFF files created on computers cannot be printed e Ifan image file in Exif format is edited or saved on a computer the file format is changed and no longer remains in Exif format e Do not save image files and document files in the same medium e A media card containing over 900 files may not be detected properly e In Media Print Text mode PDF files or TIFF files stored in folders cannot be printed e PDF files stored on Mac OS cannot be printed and displayed on t
288. t Services Also nearly all of the services ports and protocols that can be configured at the Device can be configured with Internet Services running on a networked workstation If Internet Services is shown as disabled on the Configuration Report refer to the Enable Internet Services HTTP topic in this guide If you will be using SNMP Management software with this device refer to the SNMP Configuration topic and follow the instructions supplied If you will be using the Parallel Port and wish to view or change its configuration refer to the Parallel Port Configuration topic and follow the instructions supplied Step 5 Go to the NOS Selection section of this guide then select your Network Operating System for Device installation instructions specific to your network environment If you will be installing the Device in a Client Server environment make sure to have your Server s Operating System Manual available to refer to when required Step 6 Go to the Print Drivers section of this guide for the instructions required to set up individual desktop workstations to communicate with the Device Step 7 If you have purchased optional features for your Device such as Scanning to the Device s Hard Drive go to the Options section of this guide for configuration instructions Note For comprehensive information on the use of Internet Services as a browser based workstation tool for configuring your Device go to the Internet Services secti
289. t applied until you restart the Device A Reboot Machine button is available on the Status Tab of Internet Services 259 Configure SNMP It is possible to remotely define and modify GET Read Only SET Read Write and Trap SNMP Simple Network Management Protocol community names for the Device You can also enter the System Administrator s Name here for packet identification purposes SNMP Community Name properties that can be configured Community Name Read Only This is the password for SNMP GET requests from the SNMP Manager to the Agent in the Device Applications such as Xerox Printer Map or CentreWare Conductor obtaining information from the device by SNMP use this password Community Name Read Write This is the password for SNMP SET requests from the SNMP Manager to the Agent in the Device Applications such as Xerox Printer Map or CentreWare Conductor which set information on the device by SNMP use this password Community Name Trap Notification This is the default password for SNMP TRAPS sent from the device to the Manager by SNMP Configuring SNMP Community Names with Internet Services 1 Open your Web browser and enter the TCP IP address of the Device in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder Select SNMP Configuration in the directory tree and check the Enable box for the version desired
290. te accounting service is sent to be registered on the machine When the user information on the remote accounting service is updated the updated information must be sent from the remote accounting service to the machine Network Access allows a unified management of user information for multiple devices Login to Remote Accounts with Accounting Type set to Off or Disabled Remote authentication uses a remote authentication server to manage user access to the machine User information is not required to be registered locally on the machine Note that with remote authentication you cannot have as much individual service restriction as you have with Local machine authentication To increase control over individual service access with a system such as Kerberos for example you need to use an Authentication Agent which as of February 2007 was still available from the Authentication System hot link of the Remote Authentication Directory Service folder of Internet Services Note When registering user information on a remote authentication server use up to 32 characters for a user ID and up to 128 characters for a password Note however for SMB the password limit is 32 characters Login Type set to Xerox Secure Access with Accounting Disabled When the Login Type is set to Xerox Secure Access you will also need to configure a networked Authentication Server to supply credentialing information to the Secure Access Server The Authentication
291. ter Sharing Screen displays select Do not share this printer unless the Printer is directly connected to your workstation and you wish to Share it with other network users Click Next 13 Select Yes to print a test page Click Next 14 Click Finish Using Secure Access 1 Read the multifunction device s User Interface prompt to determine what needs to be done to be authenticated at the device Authentication methods include swiping a card placing a proximity card near the reader or entering a user ID or PIN personal identification number 2 If the device requests further information such as accounting details enter this information at the User Interface 3 The device will confirm successful authentication allowing access to previously locked system features 4 When finished using system features press the Clear All button on the multifunction device s keypad to close your account 189 Configure Color Copy Access for LDAP Group Refer to your LDAP server documentation for the full range of information that can be entered into this LDAP dialog to fully support both e mail applications and authentication using your LDAP server Set LDAP Server To set the LDAP server 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Click the Properties tab click the Connectivity folder click the Protocols folder then click the LDAP folder In the LDAP fol
292. th type in the name of the folder on the server that has been set up to receive device scans Do not use forward slashes Supply the Login Name and Password for the machine to log into the fax server Re enter the password in the Retype Password box Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin Print Scan Properties Fax Repository Setup Protocol FTP iw IP Address Host Name and Port Document Path Login Name Password seeccccccoees Retype password seeeccceccce Undo 107 Configure General Settings 18 19 20 21 22 Click the Defaults link To print a Scan File Transfer Report select Auto Print On Auto Print Off or Print when delivery fails from the drop down menu Note that the Transfer Report only shows whether data was sent to the fax server It does not show whether the fax was successfully sent by the fax server Check the User Name and Domain Name Realm boxes if you want these items to appear on the Job Log The Job Log is filed with the scan job Click Apply Enter the administrator User Name and Password and click OK The default is 11111 and x admin Configure the Fax Server 23 Configure the fax server so that it is able to monitor the fax repository for incoming documents Refer to the fax management software manufacturer s documentation to complete this task Test Faxing through the Server 24
293. that SMB is enabled Also verify that TCP IP is enabled as one of the supported protocols To enable SMB if required follow the procedure stated under the Microsoft NetBIOS over IP item of the NOS Selection menu accessed from the Network Connectivity Tab of this guide The Workstation Print Driver Installation Procedures below ASSUME that you have already Set Up a Server to Queue Jobs to the Printer If you have NOT already set up a Server for a quick step set up procedure refer to the instructions supplied under the selection Microsoft NetBIOS over IP located in the NOS Selection menu under the Network Connectivity Tab of this guide 53 Windows 2000 amp XP Professional Workstation Print Driver Installation Verify that the Correct Protocols and Services are installed in the workstation at Verify that the Internet protocol TCP IP is installed in the Workstation On the Windows 2000 Desktop right mouse click the My Network Places icon and select Properties Right mouse click on the Local Area Connection icon and select Properties On the Windows XP desktop click Start Conirol Panel and double click Network Connections Right mouse click on the Local Area Connection icon and select Properties Verify that the Internet Protocol TCP IP has been loaded If it has click on highlight this item with your mouse and click the Properties button to verify that this workstation is using either a dynamic or static method to obtain
294. the Device s Control Panel they can be set here To have the Device register changes made to any settings on this Table click the rectangular Apply button then click the Reboot Machine button always available on the Status Tab to remotely reboot the Device The Port Settings hot link selections include e EtherTalk e NetWare for Novell networks e SNMP e SMB e LPD e Port 9100 e Send E mail 246 Receive E mail E mail Notification Service Internet Services FTP Client IPP UPnP Discovery WebDAV Bonjour WSD SOAP 247 Physical Connections subfolder The file folder labeled Physical Connections contains Ethernet Parallel Port if available and USB if available hot links Note that the Parallel Port and USB hot links need an optional kit installed before they can be displayed Click on the Ethernet hot link to view or change Ethernet speed Settings from a drop down selection list Selections include Auto auto sensing 10 Base T Half Duplex 10 Base T Full Duplex 100 Base TX Half Duplex and 100 Base TX Full Duplex The MAC Address of the machine is also displayed but not editable To have the Device register changes made to any settings click the rectangular Apply button Click on the Parallel hot link to view or change the enablement settings for Bi Directional Communications a check box and Auto Eject Time Parallel Port Timeout with a range of 5 to 1275 seconds To have the Device regi
295. the System Administrator Menu screen a Press the Log In Out button b Enter the user ID with the numeric keypad or the keyboard displayed on screen and select Enter Note The default user ID is 11111 When using the Authentication feature a password is required The default password is x admin c Press the Machine Status button on the Control Panel Set the E mail address host name and domain name Select the Tools tab Select Connectivity amp Network Setup a b c Select Machine E mail Address Host Name d Select E mail Address and then select Change Settings e Enter an E mail address using the displayed keyboard f Select Save g Setahost name and a domain name h Select Close If SMTP has been selected for the Mail Receiving Protocol Aliases cannot be configured A user can decide an account name the left side of the mark An address the right side of the mark is a combination of a host name and a domain name Example mymail myhost example com e Account name mymail e Host name myhost e Domain name example com 85 If POP3 has been selected for the Mail Receiving Protocol Specify a POP user name to an account name the left side of the mark and a POP3 receiving mail server to an address the right side of the mark A user can decide an alias such as mymail example com Example mymail mb1 abc example com Account name mymail Set the protocol for receiving E mail
296. the following check list to troubleshoot your network communication problem Check Physical Media and Network Interface Cards 1 2 Verify that the Device is powered ON Verify that the Device and Workstation are using the correct cabling to communicate over the network Use category 3 UTP patch NOT crossover cable for 10 Base T communications category 5 UTP patch NOT crossover cable for 10 Base T 100 Base TX communications and Token Ring cabling for Token Ring networks Verify that the cable at both the Device and Workstation is fully plugged into the Network Interface Card NIC Check the link light which is typically a green LED to make sure that it is lit Typically but not always a second light on the Network Interface Card will be intermittently flashing indicating the presence of network traffic If neither of these lights is lit there is a problem with the NIC Print a Configuration Report at the Device and perform these tasks 1 Under the Ethernet Rated Speed data label on the List verify that your communications speed is correctly set for your network and that you have a MAC address listed The driver for your NIC works at the Media Access Control MAC layer of the protocol stack If no MAC address is shown you have either a bad NIC or no NIC at all Replace or install the Network Interface Card Under the TCP IP data label determine the method being used to assign TCP IP addressing to the Device Specificall
297. ther or not you wish to receive untrusted iFAXes Digital Signature Outgoing E mail Decide whether or not to add a digital signature to outgoing E mail and the method to use if a signature is desired Digital Signature Outgoing iFAX Decide whether or not to add a digital signature to outgoing iFAXes and the method to use if a signature is desired Click the Apply button 202 Configuration on a Computer The following describes the configuration for a remote networked computer Sending scanned data by S MIME encrypted E mail from the machine to a computer An S MIME certificate MUST be imported configured and stored on the machine as stated in this section under Configuring S MIME certificates with CentreWare Internet Services When importing the S MIME certificate make sure that a root certificate is included for use with the Supported E mail applications shown below Receiving E mail with S MIME digital signature from the machine No settings are required on a recipient computer Sending S MIME encrypted e mail by E mail printing from a computer to the machine It is necessary to register the S MIME certificate of the machine on the computer There are two methods to set an S MIME certificate of the machine on the computer Sending e mail with S MIME digital signature from the machine to the computer To send e mail with an S MIME digital signature from the machine configure to attach the digital signature when sending E mail
298. tic machine supplies reporting Note that this feature may currently be available only in the U S A Information Checklist Make sure that you have an account on Xerox com Add all devices in inventory that you wish to register for Automatic Meter Readings to your account This is supported by Dallas eSupport 888 998 9922 TCP IP and HTTP protocols must be enabled on the device so that the device web browser can be accessed for Device Direct registration described in this procedure To use the optional Smart eSolutions Windows Client or CentreWare Web you will need to enable SNMP as Stated in this guide For full information on these applications visit www xerox com smartesolutions At Your Workstation 1 Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Click the Properties tab Click the symbol to the left of General Setup Click the symbol to the left of Smart eSolutions Click Registration Dapy Click Enable Proxy Server Note If your network does not require a Proxy Server you can skip to step 13 below You will however need to have DNS settings enabled see TCP IP Protocol Configuration in this guide Place a check mark in the Use Proxy Server box In the Addresses to Bypass Proxy Server box enter in up to 1024 characters of IP addresses fully qualified host names or wildcard host names such as eng separated by semicolons Functioning like the
299. time and press Save again Press Save on the Password screen to save the new password If necessary to exit the System Administrator Settings screen press the rectangular Close button in the upper right corner of the screen Wait several seconds and the Auto Clear service should log you out 18 Setting the Auto Clear Timer For security purposes the Auto Clear service will automatically log the System Administrator out of the machine s Tools tab after a period of inactivity determined by the Auto Clear timer To set the Auto Clear Timer to a duration of up to 240 seconds perform the following steps 1 2 moie mF W Press the Log In Out button on the Device s Control Panel Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press System Settings tab Press Common Service Settings Press Machine Clock Timers Press Auto Clear then Change Settings Use the displayed control to set the timer duration in a range of 30 to 240 seconds Press the Save button Press Close to return to the Tools tab screen Wait several seconds and the Auto Clear service should log you out 19 Add or Remove All Services Screen Buttons To Add or Remove All Services Screen Buttons 1 Press the Log In Out button to enter System Administration Mode Typ
300. tings then Printers On the Windows XP desktop from Start select Printers and Faxes On Windows 2000 double click Add Printer On Windows XP from Printer Tasks select Add a printer When the Add Printer Wizard displays click Next Select Network Printer and click Next In Windows 2000 on the Locate Your Printer screen select the radio button labeled Type the printer name or click next to browse for a printer Click Next In Windows XP on the Specify a Printer screen select the radio button labeled Connect to this printer or to browse for a printer select this option and click Next As a shortcut if you know the UNC Universal Naming Convention of the Device enter it in the text box Click Next When the Browse for Printer screen displays wait for the screen to finish loading its list of Shared Printers Note that the displayed format for many of these Shared Printers is the UNC of the Printer for example computer i e Server name share i e Printer name On the Browse for Printer screen either click on select with your mouse one of the displayed Servers or UNCs or enter into the text box the UNC of your Server and its Shared printer if you know it Click Next When prompted for the driver files select Have Disk and browse to the location of your print driver Select the INF file then click Open When the Install from Disk screen displays verify the path and file name are correct and click
301. tion Report to confirm that each item is configured For information on how to print a Configuration Report refer to the Configuration Report topic in the Network Connectivity section of this guide 100 Testing IFAX Send from the Device to another iFAX capable Machine Test the iFAX transmission from the machine i ak wo DN Press the All Services button then touch the Internet Fax button to display the Internet Fax screen Select New Recipient then the To button in the Recipient s drop down list Enter the destination address using the displayed keyboard Touch the Add button then touch Close Place your document in the document handler and press the Start button located to the immediate right of the Control Panel s numeric keypad Check to see if the other machine printed the incoming iFAX Note To set up the address book for use with LDAP network search refer to the Configure Authentication for LDAP topic in the Security section of this guide 101 Server Fax Server Fax Overview The Server Fax feature enables you to fax documents without having a telephone line directly connected to your multifunction device This is achieved by sending the documents to a separate networked fax server with its own links to the telephone system It is assumed that you already purchased and enabled the Scanning option If you did not contact your Xerox Representative to purchase same A hard disk and network card are req
302. tion lines Press the applicable Bates Stamp position lines to set the precise location for your Bates stamp using x and y axes Press Change Settings to change settings Press Save to save your changes Press Close until the System Settings screen is displayed Press Exit on the System Settings screen to return to the Main All Services screen Note If you press the Copy Defaults button after pressing Copy Service Settings on the Tools tab many annotation settings are available for selection and modification 227 Media Card Reader Overview The Media Card Reader is available as an optional kit for the WorkCentre 328 7335 7345 If the Media Card Reader is installed on the WorkCentre 7328 7335 7345 image data Exif taken by digital cameras and document files PDF TIFF can be printed by the WorkCentre 7328 7335 7345 For further information refer to the Media Card Reader User Guide Note Exif is a file format that embeds information required to print data in an image taken by digital cameras The WorkCentre 7328 7335 7345 uses two media printing modes e Media Print Text prints data stored in document format It is helpful to think of the word text as synonymous with document e Media Print Photos prints data stored in the standard format of most digital cameras Media Card Reader Hardware e Access Indicator this light illuminates when the media card is inserted e Ejec
303. tions supplied in the Network Connectivity section of this guide Under the TCP IP data label determine the method being used to assign TCP IP addressing to the Device Verify that the IP Address Subnet Mask and Gateway addresses are correct for your network and have NOT changed from their previous settings Note The use of DHCP the DHCP Server with a short lease time can cause the Device to be assigned a new IP Address when it is powered off for an extended period of time This will interrupt communications with workstations using the old IP address If you do not want the IP address to be subject to constant changes either increase the lease time at the DHCP Server or use the Static IP Addressing method as described in the TCP IP Protocol Configuration procedure in the NOS selection section of this guide Under the IPP data label verify that the IPP Port is Enabled If itis NOT enable the port following the procedure stated in the IPP Configuration topic in the NOS Selection section of this guide Under the IPP data label verify that IPP is using DNS to resolve Host Names to IP Addresses in support of IPP printing If it is NOT using your workstation s Web browser enter the TCP IP Address of the Device in the Address or Location field Press Enter Click the Properties tab Click the plus symbol to the left of Connectivity then the Protocols file folder and select IPP in the directory tree Verify that the DNS Enablement Checkbox is
304. to verify that this workstation is using either a dynamic or static method to obtain a valid TCP IP address If the TCP IP protocol is NOT loaded click the Install button then select Protocol as the type of network component that you wish to install Click the Add button and select Internet Protocol TCP IP With your Operating System Installer Disk readily available click the Have Disk button and follow any remaining instructions Once the protocol has been installed you can click on highlight the item with your mouse and click the Properties button to verify or set up the method being used for TCP IP addressing Verify that Print Services for Unix is installed in the workstation see Note below Note You can skip this step and proceed directly to Adding the Printer to the Desktop if you prefer printing through the Standard TCP IP Port Port 9100 rather than through an LPR port 1 On the Windows 2000 desktop from the Start menu select Settings Control Panel then double click Add Remove Programs On the Windows XP desktop click Start Control Panel then double click Add or Remove Programs 2 Select Add Remove Windows Components On Windows 2000 Professional you will need to be logged in with Administrator rights to perform this function Select Other Network File and Print Services and click Details Check the box to select Print Services for Unix Click OK and Next You will need to supply the Operating System
305. treWare Internet Services Configuration on a Computer Prepare for verification of the PDF or XPS signature 204 Configuring Scan File certificates with CentreWare Internet Services To configure certificates with CentreWare Internet Services first enable HTTP communications as stated under Configuration of HTTP Communication Encryption in this section Next import a certificate from a Certificate Authority in PKCS12 format Finally set the certificate as a scan file certificate 1 Start a web browser 2 Enter the machine s IP address beginning with https into the Address box of your web browser and press the Enter key Example https 192 168 1 1 Click the Properties tab Click on the left of Security to display the items in the folder Click Machine Digital Certificate Management SS SF G0 Click on Upload Signed Certificate Important When importing a certificate if the same certificate has been already registered in Local Device or Others the certificate cannot be imported Delete the existing certificate before importing the new one a Enter the Password b Enter the Re enter Password c Enter a file name for the file you want to import or select the file to be imported by clicking the Browse button d Click the Import button When a screen to enter the user name and password appears enter the System Administrator user ID and password into User Name and Password and then click OK
306. ttings screen select Mail Notice Service then select Change Settings L On the Mail Notice Service screen select Port Status then Change Settings m On the Mail Notice Service Port Status screen select Enabled then Save n Select Close until the Tools tab screen is displayed 83 3 Setan IP address If an IP address is already set this step is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain an IP address If the address cannot be obtained automatically or static configuration is preferred configure an IP address a subnet mask and a gateway address as stated below a Select Protocols b Select IPv4 or other mode Address Resolution and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Static and then select Save If you select anything other than Static proceed to Step 4 Note When using a DHCP server also configure the DNS or WINS Windows Internet Name Service server WINS for SMB support To set a DHCP server use CentreWare Internet Services For details refer to the Internet Services section of this guide d On the Protocols screen select TCP IP IP Address and select Change Settings e Enter the IP address using the numeric keypad Notes Enter address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255 However 224 255 XXX XXX XXX and 127 xXxXx XXX xxx cannot be used
307. uired device hardware Their presence can be confirmed by printing a Configuration Report as stated in the Configuration Report topic in the Network Connectivity section of this guide The Server Fax option also needs to be purchased from your Xerox Representative then enabled on the multifunction device using a software key see Enabling Options with Software Keys in this guide As stated in this section you will be setting up a network connection to a Xerox certified third party fax server server running fax management software which will receive store and redirect incoming documents to the server s fax boards or other destinations determined by fax server software setup Note The FAX or Internet Fax iFAX features and the Server Fax feature are mutually exclusive If Server Fax is enabled even if the machine is equipped with an internal fax board scanning to the internal FAX will be disabled While the Server Fax feature is enabled the iFAX service will also be disabled Also note that Mailbox to FAX a Job Flow Sheet destination and Direct Fax LAN Fax are not supported when Server Fax is enabled You can use Internet Services however to select which Fax Service to enable as described in this section 102 Installation Checklist Please ensure that the following items are available or have been performed fe 2 Ensure the machine is fully functioning on the network prior to installation Enable the purchased Scanning
308. uments as they are received in the Mailbox To exit the Link Job Flow Sheet to Mailbox screen press the rectangular Close button in the upper right corner of the screen To exit the Mailbox settings screen press the rectangular Close button in the upper right corner of the screen To exit the screen that lists all assigned and unassigned Mailboxes returning to the Tools tab screen press the Close button Wait several seconds for the Auto Clear service to log you out 150 Manually linking a Job Flow Sheet to documents in a Mailbox 1 o ot LV Touch Send from Mailbox on the All Services screen Select a Mailbox enter the password then touch Confirm On the Document List screen select a document Touch Job Flow Seitings Touch Select Job Flow Sheet Select a job flow sheet and press the on screen Start button Testing Job Flow Sheet operation for automatic processing 1 Pak ON Touch Scan to Mailbox on the All Services screen Select your Mailbox enter the password then touch Confirm Place a document in the document handler Select your scanning options Press the Control Panel s large green Start button Check the destination that was specified on your Job Flow Sheet to verify that the document was received 151 Scan to PC Desktop Overview Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office What was once called Scan to PC Desktop De
309. upported protocols Verify that the workgroup s default name is Workgroup or a valid 15 character maximum workgroup name Also note the Device s SMB Host Name which assures the uniqueness of the Device s name within the Workgroup To enable SMB if required follow the procedure stated under the Microsoft NetBIOS over IP item of the NOS Selection menu accessed from the Network Connectivity Tab of this guide To modify the name of the Workgroup or Device s name SMB Host name within the workgroup use your workstation s Web browser to access the Internet Services Web Pages residing in the Device as described under the Configure SMB menu item under the Internet Services Tab of this guide Make sure to configure the DNS WINS Server s for NetBIOS name to IP address resolution Then provide the Device with the addresses of the Servers as stated in the Configure TCP IP Settings procedure of the Internet Services section of this guide 51 An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing EXPERIENCED SYSTEMS ADMINISTRATORS can use the following procedure 1 On Windows 2000 and XP workstations from the Properties selection of the Local Area Connection icon verify that the Internet Protocol TCP IP is installed Select the protocol and click Properties Verify that TCP IP is configured for use of the DNS Server Click the Advanced button and select the DNS Tab Verify that the checkbox labeled Register this
310. ur software license package and is also available from www support xerox com If you go to the website type Scan to PC Desktop in the upper right corner Search box and press Enter Select Support under FreeFlow Scan to PC Desktop Select your language and click Go Note The software manufacturer requires PaperPort to be installed before Image Retriever in all cases Also during the installation of PaperPort Professional 10 PDF Create 2 0 must be installed Configure Image Retriever 5 2 on Networked Workstations Referring to the Scan to PC Desktop Image Retriever 5 2 documentation configure Image Retriever 5 2 on the networked workstations Testing Scan to PC Operation 1 Perform a scan at the multifunction device Go to a networked workstation running Image Retriever 5 2 Right click on the Image Retriever icon in Windows Click the Settings command to display the Image Retriever Settings dialog Verify that the SMB Repository server UNC is pointing correctly to the server and shared folder Click Get Now Start the PaperPort program and verify that the scanned item appears on the PaperPort desktop Jm a fF to bh 153 Network Scanning using templates Overview Network Scanning is an optional feature for this multifunction device available for purchase from your Xerox Sales Representative Network Scanning allows a user to scan an original document and convert it to an electronic file The final destination of th
311. uration web page still running click Configure next to the server you wish to use for Authentication If not still running perform steps 2 and 3 below If the web page is not still running open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter Select the Properties tab Note that as of February 2007 you can either return to the Security folder and the Authentication Configuration hot link discussed on the previous page or use the alternative path stated below Select the Remote Authentication Server Directory Service folder in the list of hot links select Authentication System and pick SMB from the drop down list Click Apply Select SMB Server Settings From the SMB Server Setup drop down menu select your desired method The selections include By Domain Name and By Domain Name and Server Address IP Address Enter the Domain name up to 15 characters in the SMB Server Domain Name box for every Domain Controller specified This entry is required regardless of the selection made from the SMB Server Setup drop down menu Enter the IP Address of the Domain Controller in the SMB Server Server Name IP Address box if By Domain Name and Server Address IP Address was selected for SMB Server Setup Enter the IP Addresses of up to 4 additional Backup Domain Controllers if applicable If you choose not to enter IP addresses enter the Server Name up to 64 c
312. ure other machines All machines must have the same version of software for the dat file to be accepted The software version is located on the Properties tab under General Setup Check that the device you want to clone settings to supports XSA 1 Ata networked workstation open your web browser and enter the TCP IP address of the machine that you want to clone to Press Enter Click the Properties tab See if the Xerox Standard Accounting is shown in the directory tree under the Accounting folder If it is not then you cannot clone XSA settings to this machine 4 Click the General Setup folder 5 From the display of available hot links verify that Cloning is among them To clone a machine 1 At your workstation open your web browser and enter the TCP IP address of the machine with the settings that you want to copy in the Address bar Press Enter Click the Properties tab Click the General Setup folder then Cloning In the Cloning area in the Create Clone File box select the settings that you wish to clone a Toclone all features verify that all features are checked and then click Clone b To customize the configuration file disable any of the features by clearing the check boxes next to the feature s then click Clone c To see a detailed listing of the feature details click View Feature Details 5 Enter the current administrator User name and password if prompted The default is 11111 and x admin
313. ut making any changes press the Cancel button IPv4 Subnet Mask a ak to DN Used for static IP Addressing with STATIC selected as your addressing method on the Protocol Settings menu press the selection line labeled IPv4 Subnet Mask Note that the Subnet Mask may be viewed but not changed with dynamic addressing enabled Press the Change Settings button On the settings screen use the numeric keypad to enter in the appropriate Subnet Mask To save settings press the Save button To exit the screen without making any changes press the Cancel button IPv4 Gateway Address 1 a Fo bh Used for static IP Addressing with STATIC selected as your addressing method on the Protocol Settings menu press the selection line labeled IPv4 Gateway Address Note that the Gateway address may be viewed but not changed with dynamic addressing enabled Press the Change Settings button On the settings screen use the numeric keypad to enter in the appropriate Gateway To save settings press the Save button To exit the screen without making any changes press the Cancel button 26 IPv4 IP Filter IP Address Restriction 1 Use your workstation s web browser to access the Internet Services web pages residing on the Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature either here or with Internet Services This will prevent unintentionally locking yourself out from communicati
314. ved DHCP IP address for the device Enable TCP IP port 80 communications at the device Download the Controller Interface for Xerox from the Equitrac web site Install the Controller Interface for Xerox at the server Verify that you have purchased a license for the Controller Interface for Xerox as well as a license for each device communicating with the server Register each multifunction device at the server using the device s IP address for identification 179 Enable the Accounting option in workstation print drivers Use the Windows Add Printer dialogs to add the multifunction device s print driver to individual networked workstations For instructions if needed refer to the Print Drivers section of this guide In the print driver default setting dialogs locate and then enable the Accounting option This step assures that print jobs from individual workstations will be recognized by the authentication system rather than being unrecognized and deleted by the multifunction device For Windows operating systems the default setting dialogs are accessed by right mouse clicking on the printer s icon in the Printers window for Windows 2000 or the Printers and Faxes window for Windows XP Select Properties from the displayed menu then locate and enable the Accounting option 180 Configuring Xerox Secure Access Authentication Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentic
315. xample Idapserver xerox com make sure that the specified domain name matches the device s TCP IP configuration domain name shown under DNS on the device s Configuration Report Enter the Primary Server Port Number default of 389 If available decide whether or not to use encryption Authentication with SSL when accessing the LDAP server 9 For Authentication Method choose either Direct Authentication or Authentication of User Attributes Direct Authentication sets authentication with the LDAP server with the user ID and password supplied by the user If you choose Direct Authentication when a user presses a button at the device for a restricted service they will be prompted for their LDAP credentials If you select Authentication of User Attributes authentication will be based on the attributes entered into this dialog such as samAccountName or uid for Attribute of Login User Name or mail for Attribute of Typed User Name Note that there are a number of other LDAP attributes that can be entered into this dialog 10 The Search Login Name box can be left blank 11 The Search Password and Re enter Search Password boxes can be left blank 186 Fill in the Search Root Entry DN for example ou users dc xerox dc com and select All Levels below Root Entry for Scope of Search In the Referral and Referral Hop Limit boxes decide whether or not to perform referrals and specify the hop limit For Server Application
316. y note the Mode being used IP version 4 is the traditional mode using address formats of xxx xxx xxx xxx Verify that the IP Address Subnet Mask and Gateway addresses are correct for your network and have NOT changed from their previous settings Note The use of DHCP the DHCP Server with a short lease time can cause the Device to be assigned a new IP Address when it is powered off for an extended period of time This will interrupt communications with workstations using the old IP address If you do not want the IP address to be subject to constant changes either increase the lease time at the DHCP Server or use the Static IP Addressing method as described in the TCP IP Protocol Configuration procedure in the NOS selection section of this guide Under the LPD data label if you are communicating with the Device through an LPR port make sure that LPD is Enabled If it is NOT enable it following the instructions supplied in this guide under TCP IP LPD Enablement Also verify that the displayed port number is 515 If it is NOT set it to 515 using the instructions supplied in the Configure LPD procedure in the Internet Services section of this guide Under the Port 9100 data label to enable the Device to automatically determine the Page Description Language to use in processing jobs sent over the workstation s LPR port make sure that this Port is enabled This is the meaning of the word raw when used to name the queue during LPR port c
317. yed keyboard to enter in your new numeric Login ID a second time and press Save again 14 Press Save on the Login ID screen to save the new Login ID 15 If necessary to exit the System Administrator Settings screen press the rectangular Close button in the upper right corner of the screen 16 Wait several seconds and the Auto Clear service should log you out 17 To Change the Alphanumeric Password used by Internet Services OM NAAR je 12 13 Note If Authentication is enabled as stated in the Security Authentication topic in the Options section of this guide you will have to supply the Administrator User Name and Password when first accessing Internet Services rather than supplying these credentials after configuring individual features with Internet Services Press the Log In Out button on the Device s Control Panel Press the 1 key on the numeric keypad five consecutive times This is the factory default password Press Enter on the touch screen Press the Machine Status button on the Control Panel Press the Tools tab Press Authentication Security Settings Press System Administrator Settings Press System Administrator Passcode Press the keyboard button and use the displayed keyboard to enter in a new alphanumeric password ranging from 4 to 12 characters in length Press the Save button 11 Press the keyboard button and use the displayed keyboard to enter in your new password a second

Xerox 7335 All in One Printer User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents