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Xerox 460 Printer User Manual

1. all ill il sill 8 5 x 11 size SEF paper Feed Direction Desired Staple Location Paper Supply Output Options of Common Select this Paper Sizes Staple Button Auto Paper Supply or A A select the appropriate A size LEF paper E l 85x11 Auto Paper Supply or 1 lect the appropriate A 14 se pprop size SEF paper i l 8 5x 11 11x17 8 5 x 14 Auto Paper Supply or T select the appropriate H I Xerox Document Centre Reference Guide Page 13 5 we S Le S i ra iS Kei Feed Direction Desired Staple Location Paper Supply Output Options of Common Select this Paper Sizes Staple Button Auto Paper Supply or lect the appropriate ll S mi size LEF paper DI 85x11 To achieve optimum mmm staple location with this feed direction you must ell select 8 5 inch SEF 3 Paper Supply 8 5 x 11 8 5 x 14 Auto Paper Supply or im select the appropriate size SEF paper sill Bj 8 5x 11 11x17 8 5x 14 Build Job is required when Auto Paper Su
2. User Interface Login Screen This chapter provides information about each Tools screen and function This section contains screens from a fully featured Document Centre This includes Printing scanning faxing Network Accounting and telephone connection options Your configuration may vary slightly Xerox Document Centre Reference Guide Page 10 1 System Management Tools Overview NOTE The System Management Tools allow you to customize and maintain the Document Centre This collection is commonly known simply as Tools Using Tools you can e Change the factory settings or defaults for a variety of features for example tone loudness specific programming features and Power Saver Administration e Perform basic maintenance tasks for example adjusting screen brightness or resetting the software e Perform a variety of system tests typically with assistance from Xerox User Interface Press here to access Tools Default password 1111 To enter Tools press the Access button located on the upper right hand corner of the User Interface and enter the password of 1111 If you have an ST Model Select Go to Tools On a DC model with Auditron active press Tools Pathway after you enter the password On a DC model without an active Auditron you will immediately access the Tools functions after you enter the password and press enter
3. Build Job e On e Off Off Provides the ability to combine multiple documents into a single job It cannot be selected as a default Sample Set e On Off Off Produces a single set of a job while holding the rest of the job in memory This enables a user to review the printed set and either release it for printing or delete it if it is not acceptable It cannot be selected as a default Stored None Programming None defined Provides the ability to store up to 10 commonly used programming sequences It cannot be selected as a default Xerox Document Centre Reference Guide Page 12 7 KI LS ES KI 5 gt Re N T Table 5 Scan Defaults Feature Area Factory Default Explanation and Notes Basic Scanning Tab The defaults for the scanning tabs are not changeable The features displayed on the screens depend upon which template is selected You can make a new template with the options you require for a permanent change or select a template and make temporary modifications on the screen Template Name Default Template Features Tab Sides Scanned 1 Sided Selects the page orientation and number of sides Portrait to be scanned Image Quality Normal Normal is appropriate for most jobs run on the Lighten Darken 0 machine Suppression On Lighten Darken provides controls to adjust the lightness or darkness of the output Suppression automat
4. Edge Erase Border Edge e Print to Edge Border Border Erase adds equal amounts of white space on all edges of your copies Edge Erase provides the ability to adjust independently the amount to erase along any of the document edges Print to Edge enables images to be printed to the edge of the output paper Print to edge cannot be selected as a default Page 12 4 Xerox Document Centre Reference Guide Table 2 Image Adjustment Tab Defaults Feature Area Options Factory Explanation and Notes Default Original Input e Auto Auto Default setting cannot be changed e Manual Platen Input e Mixed Size Originals Auto allows the machine to determine document size by using position of the Document Feeder edge guides Manual Platen Input provides the ability to control the dimensions of the scanning region and should be used if the original has a dark or black border that cannot be automatically detected by the machine Mixed Size Originals provides the ability to handle original documents of mixed sizes using the Document Feeder The feature can produce mixed size output or allow the system to automatically determine a common copy size Image Shift e No Shift No Shift Allows control of image placement e Auto Center on the output page e Margin Shift No Shift provides no adjustment and is the same as the original Auto Center centers the image on the output page Marg
5. The factory preset password for Tools is 1111 It is strongly recommended that you change the password Refer to page 11 14 to learn how to change the Jools password The following tables describe the Tools screens and list reference points within this document for additional information Page 10 2 Xerox Document Centre Reference Guide Tools Screen 1 System Settings Ready Select Features to scan your job Exit Tools Ces Feature Defaults Connectivity and Online Offline IS Network Setup ER Onine System Settings 3 Screens amp S E S Screen Screen 2 Screen 3 See page 10 8 See page 10 9 See page 10 10 pay Managemen e Measurements e Contention S mus Tomes e Document Scanner Size Management e Display Brightness Sensing e Output Options ST e Set Date and Time e Display Options machines e Timers e Reduce Enlarge Presets ST Image Rotation e Reduce Enlarge machines e Electronic Hole Presets DC e Job Sheets ST machines Removal machines e Image Rotation DC e Single Job Mode DC e Configuration Report machines machines STE e Output Options DC machines e Decurler Settings Xerox Document Centre Reference Guide Page 10 3 Tools Screen 1 Screen Defaults and Auditron Administration ow Feature Defaults Connectivity and Online Offline B Network Setup ER Onine Screen Defaults This selection allows you to choose the e En
6. cceeccceeeeeecneeeeeeenaeeeeeeenaeeeeeeenaeeeeeneas 7 3 Login Guest ACCESS ensia a aa aariaa irana nea Sakasi aiteis 7 4 Xerox Document Centre Reference Guide lu RTE RE EE PERTE TETE RP PE tn MER RE LE Le 7 5 MO EE en Re di PAR ee PAGE ate tone ts wa EN 7 5 EEN 7 5 B C ET ann Te te Sege deiert AR Sege Dit sed 7 5 Belle Ee EE 7 6 lee GE 7 6 Deele ee Ee e ee 7 6 REMOVE Hernies and Liege at ne etat E ins di 7 6 Remove AIS ee Eege EE ee EE 7 6 Address EE 7 7 Adding Recipients to the Address List cccceeeeeseeeeeeeeteeeeeeteneeeeeees 7 8 How to Add Recipients A 7 10 Address Book asie mer ane tdi leet eee a Eee 7 11 Image Adjustment Tab sine 7 12 Output Format Tab cccesiace ue esseteeecets 7 13 ET RE TEE 8 1 od oS re tae e E eege See 8 2 Scrolling through the Job Status List 2 0 0 eceeescseeeeeeeeseeeeeseneeeeees 8 2 Other QUEUES rai diennni names unie Baan enr ren ete 8 4 Managing the Job Queue eecceeeeeeeeeeeeeeeeeeeaeececeeesaaaeeeeneeeseaeeeteaeeteaes 8 5 JOb Commands EE 8 5 Required Resources un 8 6 9 Machine Statluis viiese Eed EEEEUS EE EEN 9 1 Machine Information Tab ins 9 2 Machine Details enrian on agaaa a eaa aaa aaa a a 9 3 Paper Tray Status ssh te eat era nerf anra EE 9 4 Billing Counters iii 9 5 Print Reports tee ne ee Rte AS ee 9 6 xvi Xerox Document Centre Reference Guide UE UE TaD RE 9 8 t EE 10 1 System Management Tools Overview sm innnens 10 2 Tools Screen 1 Sys
7. 2 6 3 Product OV rvieW nn E A T 3 1 Hardware Component Diagram sise 3 2 Document Feeder and Scanner ss iissisnneennnnnennees 3 3 Document Glass Zeen 3 4 Paper Trays Trays 1 4 22 4Jee2ie8 Bana a need EE 3 5 Setting Up Paper Trays ccccecceecceeeeceeeeee cee eeeeeeeeeceeeeeecaeeeecaeesecaeeeeaeeeed 3 5 Auto Tray Switching ss 3 6 Bypass Iray Tray 5 eege 3 7 High Capacity Feeder Tray 6 sine 3 8 User meriate icc te ee ee eee ens 3 9 Touch SCrOGM rss nine us Roth hr dis teen ATEA Manse 3 11 xii Xerox Document Centre Reference Guide ll TEE 3 12 Ofisetting Catch Tray eege ee eege 3 13 Convenience Stapler ss 3 14 4 Making ee E 4 1 Basic Copying Tab eegen deeg cnntedecuthceessctesccoeestanesstsettecteteessbans 4 2 EU lr LS ciel pie Part in tial igi the hasan eee lee 4 3 Sorting ele TEE 4 3 Stapling options su 4 3 MOTE EE 4 4 More Output Options iii 4 4 More Stapling Options 0 cccccceeeeceeee cesses eeceeeesaaeeeeeeeeesaaeeeenaeeees 4 5 2 SIMEO ele EE 4 6 MOr6 sun one tin ate eid ceca 4 7 Side 2 ROTATION 22 22425 rr eea aai na Read tre den a 4 7 Reduce Enlarge unis aunnnn teen en eee 4 8 Normal Setting EE 4 9 Entering numbers from the keypad eeceeceeeeeseeeeeeeeeteeeeeeeeteeeeeteas 4 9 TE Ind EE 4 10 leie 4 11 Morzine ee Ar met Re En ERA RS te ee tn ne 4 11 Image Adjustment Tab ns 4 12 Image Ciao ee ae aina temoin ees 4 13 Original Ke
8. Le A S0 D S S S e WA S Ee 2 NS The system will attempt to validate the login information If the passcode is authenticated the restriction will be released NOTE The system will allow 5 attempts to validate the Guest Mode Passcode If the passcode is incorrect on the last attempt you will be notified on the local user interface and all users will be locked out of all services offering Guest Mode authentication for a period of 5 minutes Xerox Document Centre Reference Guide Page 6 25 Page 6 26 Xerox Document Centre Reference Guide 7 E mail Optional Feature Feature If your Document Centre is equipped with the e mail option you will be able to create an electronic file from a hard copy original and distribute the file through e mail from your Document Centre This feature enables you to manually build an E mail Address List or search an Address Book You can add and remove recipients and edit the Subject line of the e mail 3 S Ss S lt gt S S RQ xN message The Machine Administrator can setup the e mail environment and server protocols using Internet Services See the System Administration Guide for details Xerox Document Centre Reference GuidePage E mail Network Service Login Ready to scan side 1 1 Authentication Access Provide user name and password Guest Access Provide a login passcode Access to the e mail features can be res
9. How to get here Place a sample of the original in the document feeder Tools Screen 1 CF System Settings Use this feature to set document feeder size sensing if you normally scan special sizes such as 8x10 Standard Sizes System Settings 1 8x10 Place a sample of the document in the document feeder Ur More 10 5 x 7 25 D and select the correct size from the list at left 10 5 x 8 D Sond If the correct size does not appear in the list select Custom Size and enter the correct value System Settings 2 Document Scanner Size There are 12 preprogrammed size zones that are used to detect the Sensing size of the originals that are fed through the Document Feeder When using the Document Feeder if you scan originals that are not one of the default sizes a loss of image or dark edges may occur If this is the case follow the instructions listed on page 12 19 to redefine a size zone This page also contains a complete listing of the default size zones NOTE Once a zone is changed the system assumes that any document that is loaded and matches this zone is the new size until the zone is changed again Page 10 28 Xerox Document Centre Reference Guide Decurler Setting Ready Select Features to scan your job How to get here Tools Screen 1 Auto Decurle Select Auto Decurler Enabled to allow the machine to automatically System Seitings ee S minimize curl on output
10. Use to switch from pulse dialing to tone or touch tone dialing After switching from pulse to tone you cannot switch back to the original mode during the fax operation You might need to use pulse mode to make the connection and tone mode to access a mailbox Dial the number and wait for instructions After the call is answered and the greeting is heard you are prompted to press 1 or some other designated character if you are calling from a touch tone phone When the designated character is selected the system switches from pulse to tone Local ID Character Check This may be required as part of some international telephone numbers n place of 00 Local ID space Character Check This is used to improve readability For example adding spaces to a telephone number as 1 234 5678 instead of 12345678 Begin DTMF This will allow the user to enter DTMF Dual Tone characters in a fax number from the Local User Interface in a fax number End DTMF This will allow the user to end DTMF Dual Tone characters in a fax number from the Local User Interface in a fax number The and buttons are located on the Document Centre keypad Page 5 12 Xerox Document Centre Reference Guide Phone List Ready to scan your job Phone Number Add Number to Send Es 3 92656200 Enter Number i Prana Tier a Delete Phone List Zil Number This screen allows you to store up
11. Enabled Auto will automatically enlarge or reduce the image of an original to fit on the selected paper Rotation occurs when the substitute paper is different than the original orientation Auto Paper Enabled Disabled Enabled Auto Paper permits the rotation of the image to fit paper that is oriented differently from the original Display Options On Off Off Provides additional options for the Bound Originals or Booklet Creation features These options are useful when you normally copy documents in languages that read either left to right or right to left Bound Originals On Off Off On provides the option of selecting either right to left or left to right scanning when both pages of a book are being copied Page 12 20 Xerox Document Centre Reference Guide Table 8 System Settings Defaults Feature Area Options Factory Default Explanation and Notes Booklet On Off Off On provides the option of Creation selecting either right to left or left to right reading order when creating a booklet Off only provides the current reading order when creating a booklet Remote Testing Enabled Disabled Disabled Allows authorized Xerox Access for personnel to remotely access Network your system to diagnose Controller Network Controller problems Customer Enabled Disabled Disabled Software Upgrade Xerox Document Centre Refere
12. Network Connectivity Test ST models only Remote Testing Access for Network Controller ST models only NOTE Run these tests if a problem occurs and the Welcome Center recommends that you use these tests to help diagnose a problem Page 10 52 Xerox Document Centre Reference Guide How to get here On an ST model Tools Screen 1 Uz More Tools Screen 2 C Machine Tests Machine Tests UF Image Quality Tests and Patterns On a DC model Tools Screen 1 Machine Tests Machine Tests Image Quality Tests and Patterns Image Quality Tests and Patterns Ready Select Features to scan your job 1 w 5 Image Quality Test Ce e Image Quality Tests eg 6 D Jor Features zl Test 1 Sided Image Quality Test 85x 11 D Sc Patterns These tests and test patterns help in troubleshooting the Xerographic System These tests are designed to be interpreted by an authorized Xerox Representative or by you with assistance from the Welcome Center Image Quality Tests The machine has a variety of tests that are designed to determine problems or faults with the Xerographic System Each test produces a pattern or patterns that can be used to evaluate the printing capability of a particular aspect of the Xerographic System Image Quality Patterns The Image Quality Patterns are documents that are resident in the machine memory When these documents are printed they test and validate the func
13. On ST Models copy jobs in the system will be lost when Reset System Software or Reset Both is selected Copy jobs will not be lost if Reset Network Controller is selected Print Jobs are not lost as a result of the resets Page 10 64 Xerox Document Centre Reference Guide 11 Tracking Usage The Document Centre has standard tools to track copy usage Optional software can be installed to track copy print scan and fax usage Standard Tools e Auxiliary devices such as key card readers or coin boxes can be connected to the Document Centre Refer to page 11 2 for additional information e An internal tracking feature known as an Internal Auditron is standard on all Document Centre configurations This feature provides copy management capability There is additional software available to remotely retrieve the usage data It can then be exported into a database or spreadsheet application for further processing Refer to page 10 6 for more information Optional Tools e The Network Accounting solution in conjunction with a network accounting software product can provide the ability to track print copy scan and fax usage by User or Account ID The complete solution will provide the centralized data collection of the Document Service usage on a per machine basis over the network Contact Xerox if you need more capability than the Internal Auditron provides Refer to page 11 20 for additional information Xerox Document Centre Re
14. Queue See Job Queue Queue Management Job Status 8 2 R Reading Order Books and Booklets Adding User Options 10 30 Reduce 4 8 Reduce Enlarge 4 8 Changing Presets 10 26 Custom applications 4 10 Registration 16 4 Using the Document Glass 3 4 Relocation Ozone Requirements 1 5 Space Requirements 12 22 Remote Data Transfer Setup 10 46 Replaceable Units 14 8 Locations 14 8 Reorder and Replacement 10 41 Resetting Feed Roll Counters 10 41 System Software 10 64 User Interface 10 56 Resolution Fax 5 14 S Safety Electrical 1 2 Laser 1 6 Operational 1 7 Sample Set 4 37 Scanner 3 3 Scanning Edge Erase 6 15 Enabling optional services 10 44 Scan Resolution 6 15 Scan Status Sheets color 10 25 Scanning Documents 6 6 Setups and installation 6 17 Template Overview 6 4 Security See Document Security 12 31 Sending a Fax 5 7 Service Calling for 15 3 Settings Default Stock 10 16 Stock 10 15 Tray Settings 10 13 Setups Fax 5 3 Sheet Capacity 3 3 Sheet orientation 3 6 Shifting an image 4 26 Index 8 Xerox Document Centre Reference Guide Short Edge Feed SEF 2 2 Sides Scanned Fax 5 14 Signature Booklet See Booklet Creation 4 29 Single Job Mode 10 10 10 33 Sixth Sense Connecting P4 jack 10 51 Software Reset option 10 64 Sorting options 4 3 Standard Resolution Fax 5 14 Standard Features Scan 6 6 Standard Size Required option 10 18 Staple Cartridge Changing 14 10 Stapler G
15. This button allows you to change the following System Settings 1 The number of sheets the machine will consider as a thin More stapled set 4 e The number of thin stapled sets that will be produced before the i machine will automatically pause System Settings 2 Output Options e What the machine will do after it pauses It will either automatically resume or remain paused Page 10 34 Xerox Document Centre Reference Guide Out Of Staples Option Complete job without stapling If this option is selected the job will print without stapling Any remaining sets will be printed without staples Fault Hold job If this option is selected the job will be held until a staple cartridge is replaced Any jobs requiring stapling that have not started will not print Any jobs in the process of printing that require stapling will be held and a fault message will display amp S Ce S Output Location for Non Stapled Jobs A fully featured Document Centre has a Finishing device that contains two output trays the top and main tray This feature allows you to select the destination of non stapled jobs This includes Copy Print and Other jobs For example using this feature you can enable all incoming non stapled print jobs to be sent to the top tray Within Job Offsetting When enabled this feature separates printed sets within a job by slightly offsetting each set The feature can be enabled or disabl
16. can J e Tools Screen 1 More Disabled Selecting the Disabled button at left will cause any Software x Upgrade files submitted to this system to be automatically deleted The software upgrade will not be performed amp S Gm S Tools Screen 2 Enabled Selecting the Enabled option at left will allow any Software Upgrade file submitted to this system to automatically Uz More perform the Software Upgrade Tools Screen 3 Customer This screen is used when you are upgrading the Document Centre Software machine software without assistance from Xerox This has no effect Upgrade on updating Centre Ware software or Print Drivers that are used with the ST models This type of upgrade is also independent of adding the software options of Network Fax Network Scanning and Network Accounting Upgrading Machine Software To successfully complete the upgrade simply follow the directions that accompanied the software and ensure that the enabled button is active on this screen Xerox Document Centre Reference Guide Page 10 61 Power Saver Administration Ready Select Features to scan your job How to get here SE Tools Screen 1 Undo canot save More From Standby Mode to From Low Power Mode to Low Power Mode Sleep Mode 15 120 Minutes Q 120 Minutes Tools Screen 2 Power Saver Administration ST Model Power Saver Administration Screen The machine has an energy saver feature that minimizes ene
17. 18 Xerox Document Centre Reference Guide Network Accounting Overview Optional Feature Network Accounting is an optional feature of the Document Centre To install Network Accounting contact your Xerox representative This option provides the ability to track the usage of print copy scan and fax job services from multiple Document Centre machines over the network Once the option is installed users will be required to enter a pre defined User ID and Account ID at the machine for copy scan and fax jobs and at the client workstation for print jobs Usage can be tracked by user or account from a centralized location over the network The Administrator will also have the ability to produce reports that provide information necessary to determine the appropriate expense allocation the most efficient location and overall productivity of the Document Centre Systems Refer to the documentation supplied with your network software for complete information on how to create user account login IDs and reports utilizing the standard report libraries supplied Si D Be S Ve S Fes N m Xerox Document Centre Reference Guide Page 11 19 Types of Tracked Data If you have the Network Accounting option already enabled you can use the standard reports provided by your network accounting software Table 4 Types of Data tracked by some network accounting software products Copy or Print Services Fax Services
18. 19 How to get here Tools Screen 1 System Settings System Settings 1 Display Brightness Display Brightness Ready Select Features to scan your job Display Brightness am 4 H Typical display buttons Control settings This screen controls the display brightness of the Touch Screen Under certain lighting conditions you may want to adjust the display in order to minimize glare and to improve Touch Screen readability As you adjust the control settings the display of typical buttons will change to reflect the current setting The brightness settings are adjusted in increments of one and take effect after the scroll button is released To lighten the Touch Screen display increase the brightness value To darken the display decrease the brightness value Page 10 20 Xerox Document Centre Reference Guide How to get here Tools Screen 1 UF System Settings System Settings 1 F Set Date and Time NOTE Time and Date Ready Select Features to scan your job ua mm dd yy Current Date 03 06 01 Month mm Day dd Year yy 1 gt 12 13H 97 34 e dd mm yy Lx Lu yy mm dd Touch one of the type in regions above then use the keypad to the right to Si change the current date amp S E S Set Date and Time This feature allows you to set the system time and date Any changes require the system to be rebooted before they take effect Time options e The t
19. 78 J 2 8 5x11 D J Tools Screen 1 Feature Defaults amp S Ce S You can change the factory Feature Defaults and customize the settings to your work environment Changing the default settings does not change the machine capabilities It only changes the preset programming selections when the machine automatically resets itself or when Clear All is pressed NOTE Changing the defaults will affect every job If you have a series of jobs that use the same programming features consider using the stored programming features To change the features default settings access Tools and press Set Defaults Follow the User Interface instructions Make the appropriate default changes by touching the screen Press End Defaults to return to the previous screen Press Close to return to the Tools Screen Xerox Document Centre Reference Guide Page 10 37 Screen Defaults How to get here Tools Screen 1 H gt Entry Screen Default Job Status Default Lanquage Default Screen Defaults Features Si Incomplete Jobs English e The Entry Screen Default option allows you to control which screen appears when the machine resets after a time out or a Clear All has been initiated The available options are Features Machine Status Job Status e The Job Status Default controls which type of jobs in the Job Status Queue will be viewed as a default The choices are Incomplete Printing Jobs Incomplete Non Printing
20. Scan Status Sheets sisinsdiran iin inni i aa 10 24 Stok Nee 10 25 Xerox Document Centre Reference Guide xvii Reduce and Enlarge Presets Auen 10 26 Meas reme nts oarra e eaan E aA RAAE ERREAK EAEE LEKE EEN 10 27 Document Scanner Size Sensing cceceeceeeeeeseceeeeeeeeeceeeeesnaeeeteneees 10 28 Decurler Setting us 10 29 Display Options 2285288 tent eii iia An dev ania ent 10 30 image Rotation cai der liad NEPRE tan reed ln a eae 10 31 Contention Management c c cccccseceeeeeeeeeeeeeeeeeeeaeeeeeeeesecaeeeeeaeeeeaas 10 32 Single Job Mode nn Ai ae aaa aie 10 33 Eileen 10 34 Thin Stapl d Sets teens mine nn tte tt 10 34 Out Of Staples Option is 10 35 Output Location for Non Stapled Jobs ccccsseeeeereeesteeeeeeees 10 35 Within Job Offsetting ecccecceceeceeeeeeceeeeeeeeeseeeeeesaeeseeeeeseaaeenenes 10 35 Electronic Hole Removal sasise snn aaa a S 10 36 Feature Defaults Copy jODS ss ssmnennnnnnnnnsr 10 37 Screen Defa lts 1 8 0 Ut 10 38 Online Offline gees Eesen 10 39 Connectivity and Network Setup se 10 40 Supplies Management iii 10 41 Service Plan Aaen 10 41 Replacement Method AAA 10 41 Feed Roll Cartridge Replacement ssesssseesseeeseeeeeeereeerereerresernsens 10 41 Xerographic Module Reorder Notification 10 42 Fuser Module Reorder Notification A 10 42 Resetting the Feed Roll Cartridge Counters n se 10 43 Configuration and Setup nn 10 44 e
21. The sections that follow in this chapter explain how to use each of these features in more detail Xerox Document Centre Reference Guide Page 4 27 Transparency Dividers Ready to scan your job 1 Y oe ene sn Off Blank Dividers Transparency Stock Divider Stock Tray 5 Tray 6 85x10 85x10 Imaged Dividers Transparency Plain Paper Clear White This feature allows you to create a single set of transparencies with either blank or printed dividers Use this screen to select the correct transparency and stock trays Pressing either the Transparency Stock or Divider Stock buttons allows you to select the paper tray that contains the desired stock When producing a transparency set it will always be single sided on transparency stock and collated with no stapling if dividers are selected You can only set the quantity to one when using this feature Dividers You have three options for Transparency Dividers Off Blank Dividers or Imaged Dividers Any stock loaded in the machine may be used as a divider as long as its size and orientation matches that of the transparencies e Off is the initial setting Dividers will not be produced until you select either Blank or Imaged Dividers e Blank Dividers places a blank sheet between each transparency e Imaged Dividers places the same image on the divider sheet as on the transparency Page 4 28 Xerox Document Centre Reference Guide Booklet Creati
22. V NOTE Use Internet Services or CentreWare to edit or create templates Up to 6 Document Management Fields can be programmed for each template Xerox Document Centre Reference Guide Page 6 9 Adding Document Management Fields CentreWare 7 E Internet Services 4 S Home LS Index Document Centre i f services H jobs properties maintenance support new delete Job Submission Distribution Templates Distribution Templates Document Management Fields al a MyNewTemplate Field Name Field Label Default Value Label1 Label2 L Label3 Label3 THE DOCUMENT COMPANY Copyright Xerox Corporation 1997 2000 All rights reserved Once the System Administrator has defined the repositories and default templates the templates are available to all users To access and modify templates within Internet Services from the Main Window on the Document Centre s homepage perform the following steps 1 Select Services 2 Select Distribution Templates 3 Select the required template 4 Scroll to the Document Management Fields area and select the Add button 5 Select Add New Field button NOTE Use the Add Edit or Delete buttons to create modify or delete a Document Management Field entry Up to 6 Document Management Fields can be programmed for each template Page 6 10 Xerox Document Centre Reference Guide Using a template containing Document Management Fields
23. 16 Glossary Xerox Document Centre Reference Guide Page 16 1 Build Job Calendar type orientation Collated Constant Velocity Transport CVT Continuous Tone Contrast Dividers inserts Duplex Error Sheet gsm Halftone Image Rotation This feature allows the Document Centre to accept multiple job segments and combine them into a single job Each segment can have different characteristics such as paper size 1 or 2 sided images or scanned from the glass or through the Document Feeder Refer to page 4 35 for more information about this powerful feature A 2 sided page where the second side has the same orientation as the first when viewed from top to bottom Copies of a document delivered in the same sequence as the originals The CVT Transport is the narrow strip of glass that you see on the right of the Document Glass It is where the machine scans documents when the Document Feeder is used A photographic image that contains gradient tones from black to white A photograph from a camera is a continuous tone as opposed to a picture in a magazine The intensity of the display of an image or the degree of difference between the gray tones on a document page Paper that is used to separate sections or pages An image on both sides of a page Error sheets are generated when a print or copy job is unexpectedly terminated by the system or when a job is completed without all of the requested featur
24. 5 Ready 8 5 x 11 D Heavyweight White 6 Ready 8 5 x 11 D Plain Paper White Vv The Paper Tray Status screen provides quick access to information about the paper trays including tray status size stock type and stock color Refer to page 10 11 for more information about the Paper Tray Management System The status indicators are as follows e Ready indicates that the paper tray is not in use at this time and is available to provide paper stock for a job e In Use indicates that paper for the current job is being fed from this tray e Waiting indicates that the required paper for the current job is loaded in this tray but the tray is not currently feeding paper e Faulted indicates that the tray is not available for processing until the fault condition has been cleared e Disabled indicates that this paper tray is not available for processing e Not Ready indicates that the paper tray is not available for use e Empty indicates that the paper tray is not loaded with stock Check this screen before making any adjustments to a tray If the status is faulted disabled or not ready check with the Machine Administrator Page 9 4 Xerox Document Centre Reference Guide Billing Counters Ready Select Features to scan your job Machine Information Marking Counters Amount C13 Total Printed Images 426 A y The Billing Counters feature provides access to machine usage and billing information Billing C
25. Document Feeder 14 12 Document Glass 14 11 Touch Screen 14 12 Clear All Button 3 10 Collated 16 2 Color Banner Sheets 10 25 Colored tags Green and Gold 2 4 Communications Self test 10 56 Configuration Report option 10 23 Consumables See Supplies Contention Management option 10 32 Continuous Tone 16 2 Contrast 16 2 Convenience Stapler 3 14 Copy All See Print to Edge 4 21 Copy Quality 4 13 4 15 4 16 4 17 Problem Solving 15 9 See Image Quality Copying 2 sided originals 4 6 Adjusting Image Quality 4 13 Bound Originals 4 18 Mixed Size Originals 4 24 Counters Billing 9 5 Feed Roll 9 8 10 41 Index 2 Xerox Document Centre Reference Guide Covers Using the Covers feature 4 31 Customer Replaceable Units 14 8 Customer Support 9 3 D Darken 4 14 Defaults Complete listing of 12 2 Delayed Start Fax 5 17 Deleting a job 8 5 Dial Characters Fax 5 10 Dial pause Fax 5 10 Display 10 20 Display Brightness Changing 10 20 Display Options screen 10 30 Display Pixel Test 10 56 Distribution Templates 6 2 Selecting 6 5 Dividers Transparency 4 28 Document Centre Components 3 2 Document Feeder Cleaning 14 12 Sheet Capacity 3 3 Stock input information 13 15 Document Glass How to clean 14 11 Document Scanner Size Sensing Changing zone size 12 19 List of zones 12 18 Document Security 12 31 Double Sided Copies 4 6 Dry Ink Expected Life 14 9 Ordering 14 9 Duplex 16 2 Duplex Copies 4 6 E Edge Erase
26. Enabled High Machine Configuration Document e White White Identifies to the machine the color Scanner Cover Gray of the document cover pad A gray Color pad allows prescanning of originals on the Document Glass with the Document Cover closed 50 60 Hz 50 or 60 Hz 60 Hz This is configured by Xerox prior to delivery to match your power source Do not change it Page 12 12 Xerox Document Centre Reference Guide Table 7 User Interface Power Saver and Configuration Defaults Feature Area Options Factory Explanation and Notes Default Supplies Management Service Plan A B C D B Determined at installation by your service plan Reorder 1 to 25 days 3 days Sets the notification period when a Message time Replaceable Unit must be reordered to minimize downtime Replacement Customer Customer Determined at installation Method Xerox Auditron e None None When Internal is selected users e Internal must enter a password in order to e Anli make copies e Network Select Auxiliary when connecting an external accounting device to the machine Auxiliary refers to connecting a coin box or card reading device Network uses a Network server to track copies prints faxes and scans Xerox Document Centre Reference Guide Page 12 13 KI LS ES Q 5 gt Re N T Tools Defaults Use the Tools features to customize your machine to your work
27. Page 1 4 Xerox Document Centre Reference Guide Ozone Information This product produces ozone during normal operation The ozone produced is dependent on copy volume and is heavier than air Install the system in a well ventilated room with the minimum cubic requirements size listed below Providing the correct environmental parameter will ensure the concentration levels meet safe limits 1 Safety Notes The minimum cubic requirements are listed below Table 1 Ozone requirements Document Centre Product Ozone Cubic requirement 490 480 470 460 DC or ST 1 060 ft To determine if the room has the required volume to meet the ozone requirement the length of the room multiplied by its width and height should be equal to or greater than the cubic volume listed above If you need additional information about ozone visit www xerox com Select the link to Environment Health and Safety then scroll down to EH amp S Publications You can also request the Xerox publication Facts about Ozone part number 610P64653 by calling 1 800 828 6571 in the United States and Canada Xerox Document Centre Reference Guide Page 1 5 Laser Safety CAUTION Use of controls adjustments or procedures other than those specified in this guide may result in hazardous light exposure The Document Centre complies with international safety standards and is certified as a Class 1 Laser Product With specific regard to
28. Selecting Ou will simplify the use of the machine by allowing only one copy job at a time The job must complete before the next copy job can be scanned Tools Screen 1 CF System Setting System Settings 1 Gr More There may be some negative impact on machine productivity System Settings 2 CP More This feature limits the job queue by allowing one copy job at a time You can program ahead but each job must be completed before the system will scan the next job System Seitings 3 Z d Single Job Mode NOTE This feature is available on DC models only Depending on your machine configuration this feature may appear on the System Settings 3 Screen Xerox Document Centre Reference Guide Page 10 33 amp S GC S Output Options Ready Select Features to scan your job How to get here On an ST model Tools Screen 1 System Se tting Output Location PA Stapled Sets mu V Non Stand dob lon Stapled Jobs System Setting Within Job Offsetting More System Settings 2 More Thin Stapled Sets This option and one or more of its options may or may not appear System Settings 3 depending on your hardware configuration Stapling thin sets sets Output Options between 5 and 20 sheets of paper poses a special challenge because of the rise in paper caused by the added thickness of the staple Thickness caused by staples l On a DC model Tools Screen 1 IC System Setting
29. Stored Programming ii 4 38 5 Fax Optional Feature 2c coceis cscs Se rene en init ia asp 5 1 Setting Up a Network Fax ccseccsssseeseeeeeeeeeseseeeeeeseeeeseaesenseeeeseeseeneenenees 5 2 Fax Repository Setups mennnnnnennenns 5 3 Fax Network Service Login nee 5 4 Login Authentication Access cceccceeeeeeseeeneeeeeeeenaeeeeeeeaaaeeeeeaaeeeeeeeaas 5 5 Login Guest Access us 5 6 Getting to the Fax Feature sis sssnisnnnneennenntes 5 7 Sending a KEE 5 8 Basic Faxing Screen cote rnen enr telnet 5 9 Dialing OPUONS nnion nn RP rt tra 5 9 RE le Me Ee 5 10 KERSCH ET 5 10 Long Pause UE 5 10 Group Dial Neue a ee en ans 5 11 Mask Data eme asennad tetas 5 11 Password Check Switch S cccccccceeeseeeeeeeeeeseaeeseeeeeseeeeeeseaeeneaes 5 11 Wait for network tone detection W eeeeeeeeeesteeeeeeeenteeeeeeenaaes 5 11 Pulse to Tone Switch cccceecsceeeeeeeeeeseeeeeeeeeseaeeeseneeeseueeeesaeeeeaes 5 12 Local ID Character Check c cccccceeeeeeeeeseeeeeeeeeseteeeseeeetens 5 12 Local ID space Character Check ceceeceeeeeeeeeseeeeeeeeeeeneeeeees 5 12 Begin DTME WEE 5 12 End DTMF EE 5 12 Phone LISE en A tee dent Rent eae el ent tendent teens 5 13 IC Uu EE 5 14 Sides S ann WEE 5 14 xiv Xerox Document Centre Reference Guide More Fax Features screen nn nnnassssnarsmnaneenanenennanenmnnneennanennmanennnnnnes 5 15 Image el EE 5 16 Delayed Send Eed an eae he nn 5
30. ei Touch Pathway Power Saver Keypad Feature Screen Buttons Indicator Light Buttons The User Interface is divided into four major categories Touch Screen Pathway buttons Keypad and Feature buttons 1 The Touch Screen allows users to view program and select the options features and functions that are available in the various pathways Touch the screen to activate a feature 2 There are three Pathway buttons that enable the access to the primary machine functions and features e Features Allows you to programme copy fax scan and e mail jobs For more details refer to the chapters pertaining to these functions e Job Status Allows you to view and manage jobs that are or have been queued into the system Refer to Chapter 8 Job Status for more detailed information gt EN K Es Ki S ES 2 re e Machine Status Provides information pertaining to machine faults how to contact Xerox and supplies Refer to Chapter 9 Machine Status for more detailed information 3 The Power Saver Indicator Light when lit indicates that the Power Saver feature is active Touch any key or the Touch Screen to exit this mode 4 The Keypad is used to input specific values and includes a Clear C button to clear your last entry and a Dial Pause button which may be used when entering telephone numbers for the on line support link feature Xerox Document Centre Reference Guide Page 3 9 gt 5
31. field For example http 10 12 123 234 The Document Centre s Home Page will open 2 Click an icon or a link to access the desired page NOTE If you don t know the Document Centre s IP address run a Configuration Report The IP address is located under the heading TCP IP Settings Page 6 20 Xerox Document Centre Reference Guide Authentication Authentication is the verification of user identity and authorization If your Document Centre is equipped with this option you will be able to configure the system so users cannot initiate a service unless authentication is provided This option can be a useful network security management tool When enabled you can limit access to Document Centre services such as Scanning E mail and Network Fax This section provides information about each Authentication screen and function found in a fully featured Document Centre Your configuration may vary slightly Use Internet Services to setup the Authentication Server Refer to the System Administration Guide for details Xerox Document Centre Reference Guide Page 6 21 So D E S S e WA E S Ee 2 NS e E S KE Ry S E R E Configuring the Authentication Server treWare Internet Services Document Centre 265ST _ Jobs a status Sa perce Be mace properties General Authentication Type Kerberos Solaris Le Job Management
32. of service in some situations Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the electric inspection authority or electrician as appropriate The Load Number LN assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device to prevent overloading The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the Load Numbers of all the devices does not exceed 100 For service in Canada call 800 939 3769 Xerox Document Centre Reference Guide vii In the USA it s Illegal to copy the following Congress by statute has forbidden the copying of the following items Penalties of fine or imprisonment may be imposed on those guilty of making such copies This list is not all inclusive In case of do
33. page 10 35
34. 17 lie IERT 5 18 PAULO EE 5 18 Manual Platen Input niere a ee ra a 5 18 6 Network Scanning Optional Feature sens 6 1 Scanning FOS OUNCES asiain eEEEEECEE SEENEN GEESS 6 2 Template Overview ss ssnnissnnsnsennnnnnenennennnnnennneennnenenneneense 6 4 Scrolling through the Template Name List cccecseeeeeeeees 6 4 Selecting the correct Distribution Template 6 5 Making Templates seeren iea A 6 5 Changing Preprogrammed Template Selections 6 5 How to scan a document ns ssssnnnnnnnnnnnes 6 6 Network Scanning Tab issssnennennnnnnes 6 7 Image Adjustment tab ssnnnss 6 12 Output Format Zeen 6 16 Filing S tups see eege et ee nt eee ete 6 17 Internet Services Embedded HTTP Server cccsssseceeeeseeeeeeenees 6 19 Authentication eraispena aaiae aa aa 6 21 Configuring the Authentication Server cccccceeceeeeeeeeeeeeeeteeeeeeneeeees 6 22 Service Access Control ss nissnssmennnneneennnnens 6 23 Network Authentication Access o eeeeccceeeeeenneeeeeeenneeeeeetaeeeeeeeeaeeeeee 6 24 How to enter Login Name and Password 6 24 GUEST ACCESS nine arin Re eee ees 6 25 How to enter Guest Access password cceceeeeeeeeeeeteteetteeeteeeees 6 25 7 E mail Optional Feature ss 7 1 E mail Network Service Login seen 7 2 Login Authentication ACCESS
35. 4 10 Xerox Document Centre Reference Guide Paper Supply 7 Paper Supply ee Auto Paper a Rp 8 5x11 D This is where you choose the paper tray for your copy job The trays displayed on the Basic Copying tab are based on priorities set by the Machine Administrator When Auto Paper is selected the machine will pick the correct paper for your copy job If the Machine Administrator enabled Standard Size Required the machine may be required to use one of the following standard sizes with the default type and color 8 5 x 11 inch 8 5 x 14 inch or 11 x 17 inch Ke gt S Se x gt If Standard Size Required is not active or if the image is not one of the standard sizes the machine will pick the smallest available size with the default type and color that will accommodate the image More Pressing the More button displays all paper stocks that are loaded in the machine The paper size the orientation the stock type and the color are shown for each tray Select a tray by touching the associated line on the display Refer to page 10 13 for more information on Tray Type Ready to scan your job el EH Las cant save Cancel me El Stock Size Stock Type Color Tray Type 1 8 5 x 11 D Punched Gray Fully Adjustable Sr 11 Plain Paper Yellow Fully Adjustable 3 11x17 D Plain Paper White Fully Adjustable 4 8 5 x 14 OD Plain Paper White Fully Adj
36. 5 6 Load with holes on the right in Trays 1 4 Perforated Pages for partial removal such as order forms and receipts e Where possible load with the perforation parallel to the feed direction Pre printed and Common e Use ultra violet cured or oxidative inks to letterhead correspondence extend the life of the Feed Roll Cartridges mailings and e Load face up in Trays 1 4 advertising Load face down in Trays 5 6 materials Reinforced Ring binders e Load reinforced edge on right Trays 4 Mylar edge Load reinforced edge on left Trays 5 6 Ur e Use Long Edge Feed only Card stock Covers signs e Feed from the Bypass Tray for the best results e For best results set Heavy Weight attribute from Trays 1 4 Xerox Document Centre Reference Guide Page 13 13 me Le g iS Kei T Table 5 Loading Special Stock Stock Type Common Uses Recommendation Transparencies Presentations e Use white striped transparencies Do not use clear or paper backed transparencies e Itis recommended that transparencies be fed from the Bypass Tray Tray 5 or from Tray 1 on machines without a Bypass Tray e Refer to the label on the tray for the orientation of striped transparencies e When using transparencies with removable stripes load with the stripe up in Tray 5 and the stripe down in Tray 1 e Do not dupl
37. 56 Lighten 4 14 Local ID Fax character check 5 12 Xerox Document Centre Reference Guide Index 5 Long Edge Feed LEF 2 2 M Machine Information Tab 9 2 Calling for Help 9 3 Machine Status Button 9 1 Machine Telephone Number 10 48 Machine Tests Image Tests and Patterns 10 53 User Interface Tests 10 55 Video Path Diagnostics Test 10 57 Xerographic System Test 10 54 Maintenance Cleaning the machine 14 11 Fault Clearance 14 5 Power On Off 14 2 Making Stapled Copies 13 4 Manual Platen Input screen 4 23 Mask data Fax 5 11 Masking Black holes on copies 10 36 Measurement Setting mm or inches 10 27 Media See paper Memory Job Queue 8 1 Messages Active Messages 9 7 Fault 14 5 Mirror Image 4 33 Mixed Size Originals Copying 4 24 Output 4 25 Moir 4 15 15 13 16 3 Moving an image 4 26 Multi Up feature Layout Examples 4 30 Mylar Paper Loading 13 13 N Negative Image See Invert Image Network Connectivity options 10 40 Installation Procedures See the System Administra tion Guide Online Offline options 10 39 Tests Echo 10 58 Network connectivity 10 59 Network Accounting Accounting Options 11 26 Enabling Optional Services 10 44 Network Fax see Fax Network Scanning see Scanning Newsletter making a 4 29 Non Stapled Jobs 10 35 O Offsetting Catch Tray 3 13 Optional Services 10 44 Index 6 Xerox Document Centre Reference Guide Orientation Image 2 2 Long Edge Feed LEF 2 2 Short Edge Fe
38. Address List has at least one entry Page 7 6 Xerox Document Centre Reference Guide Address List The Address List is manually compiled by the sender much in the way you would from your personal computer Select the To Cc or Bcc button The Add Entry international keyboard will open Use the keyboard to enter the recipient e mail address Up to 128 recipient addresses can be entered into the Address List Once an e mail address is entered in the Address List the Details Remove and Remove All options will be available Feature S D A Q x S RQ xN NOTE When selecting a To Cc Bcc recipient in the Address List only the address entry details will be displayed When selecting a From entry you can select the Reply to button to edit the Reply to address Xerox Document Centre Reference GuidePage Adding Recipients to the Address List Ready to scan your job Type the search name or the full e mail address Then select Enter foo RAA 125 even Les eae ie Jos Wea Ja eo J eS GEN Yorn YT ica Joes JT Yo Ys Je re Jo 5 add oo Use the Add Entry international keyboard to enter the name or full e mail address of the message recipient The active address book is displayed on this screen Addins Use this button to switch between the different address books that have been enabled by the System Administrator Use this button to switch between the International Keybo
39. Administrator will need to access these screens to place the machine on the network NOTE Any changes to these settings will cause the machine to reboot Page 10 40 Xerox Document Centre Reference Guide Supplies Management Ready Select Features to scan your job How to get here SE vi Tools Screen 1 S Cr More ch Service Plan Replacement Method feed Roll Cartridge A Replacement gS ka Tools Screen 2 H Xerographic Module 4 Fuser Module Reorder Cr Supplies ee Notification Notification Management This screen provides the functions to help you to manage the reordering and replacement of your Replaceable Unit supplies Service Plan This selection allows you to program or to change the Service Plan you have entered into with Xerox To change the Service Plan contact the Welcome Center Replacement Method This setting defines who is responsible for replacing the Xerographic Fuser or Dry Ink Cartridge Feed Roll Cartridge Replacement This screen tells you the projected end of life of each of the Paper Feed Roll Cartridges and is where you reset the Feed Roll Cartridge Counters You must be in the Feed Roll Replacement screen to reset the counters Xerox Document Centre Reference Guide Page 10 41 Xerographic Module Reorder Notification Use this screen to set the interval between the day that the Xerographic Module reorder message appears and when the unit must be replaced You can also cancel m
40. Cairo Damascus Holargos Israel 3 Kuwait Moscow Qatar Riyadh 4 Abu Dhabi Muscat 5 Islamabad Karachi 6 Almaty Dhaka Xerox Document Centre Reference Guide Page 12 33 Q Q Q S gt Ee N Table 10 Greenwich Mean Time Offset GMT Cities or Areas Offset 7 Bangkok Jakarta 8 Beijing Hong Kong Singapore 9 Osaka Tokyo 10 Brisbane Guam Melbourne Sydney 11 Magadan Solomon Is 12 Auckland Fiji Wellington Page 12 34 Xerox Document Centre Reference Guide Xerox on the Web http www xerox com Xerox Corporation s home page http www centreware com Download the latest CentreWare drivers software and documentation http www xeroxnexus com Connection to Xerox and partner solution development marketing sales training and support KI LS ES KI 5 gt Re N T Xerox Document Centre Reference Guide Page 12 35 Page 12 36 Xerox Document Centre Reference Guide 13 Paper amp Stock me S Le g ES Kei The Document Centre can process a variety of different types of media stock to accommodate your needs This chapter contains information about the paper stock you can use in the machine and how you can expect it to perform Stapling guidelines the correct loading of special stocks is also discussed as well as paper storage requirements Xerox Document Centre Refere
41. Glass use the Main Area Place your original on the glass face down Use the Registration Corner in the upper left corner of the glass The largest size original that can be scanned from the glass is 11 x 17 inches When making copies using the Document Feeder the scan bar underneath the Document Glass will move to align the left edge of the Document Feeder Scanning Area As originals are fed the scanner will capture the images It is important to clean both areas of the Document Glass to prevent streaks and improve document detection Refer to Chapter 14 Machine Maintenance for additional information Page 3 4 Xerox Document Centre Reference Guide Paper Trays Trays 1 4 The Paper Trays hold up to 500 sheets of 20 Ib stock each You can adjust the trays to hold many sizes of paper up to 11 x 17 inches A service representative can permanently adjust a tray to handle 12 x 18 inch paper To permanently dedicate a tray to handle this size paper contact the Xerox Welcome Center Refer to Chapter 13 Paper and Stock for a listing of acceptable stock and paper sizes orientations and weights NOTE To achieve the maximum printing speed paper should be loaded LEF in the paper trays whenever possible Setting Up Paper Trays gt N amp KI a Q S Ki 2 a The Document Centre uses a system of programmable settings to manage the Paper Trays and the stock These settings are established
42. Halftone If the majority of originals will be Photo text magazines or photographs e Photo change the default accordingly Lighten Darken Normal Controls the lightness or darkness 3 to 3 0 of the output Background On Prevents the reproduction of Suppression unwanted variations that result from originals with colored backgrounds or originals that are very thin with images on the second side that bleed through More Image Quality Contrast Normal Controls the amount of difference 3 to 3 0 between the lightest and darkest areas on the output Sharpness Normal Controls the amount of edge 3 to 3 0 definition on the output Auto Auto Auto reduces the risk of blotches Special or small areas that have a different texture or pattern appearance than the surrounding area Special creates smoother less grainy output but the risk of blotchy copy quality defects is higher Xerox Document Centre Reference Guide Page 12 3 iS LS ES Q 5 gt Re N T Table 2 Image Adjustment Tab Defaults Feature Area Options Factory Default Explanation and Notes Bound Originals Off Left page Right page Both pages Off Tells the machine which page to scan Some documents may require a different scanning sequence If the Display Options for Bound Originals are enabled a user can choose the correct scanning when the Both Pages button is selected document either right to left or left to right
43. Jobs All Incomplete Jobs Completed Printing Jobs Completed Non Printing Jobs and All Completed Jobs e The Language Default will select the Touch Screen default language display if multiple languages are installed on your machine This button will not function if only one language is available Page 10 38 Xerox Document Centre Reference Guide Online Offline Ready Select Features to scan your job How to get here Tools Screen 1 Online Offline F Online Selecting Offline will disconnect this machine from all networks amp S E S el Any job entering the system will be held A Offline Any current outgoing job will not complete while the system is ez Offline Use this option to connect the machine to the network after all the appropriate network settings are made It is not available on the DC model To access the connectivity settings see the following page To take the machine offline simply press the Offline button and wait a few moments The machine will notify you when it is disconnected from the network NOTE You can complete copy jobs if the machine is offline Xerox Document Centre Reference Guide Page 10 39 Connectivity and Network Setup How to get here Exit Tools Tools Screen 1 ivi Parallel Port Physical Media Network Setu Connectivity and ee oN Network Setup Use this option to make network settings It is not available on the DC model Your System
44. Loss e When copying a document from a larger paper size to a smaller size use Auto to reduce the image onto the smaller size e Use reduction i e copy at 90 instead of 100 e Select Auto Center and run the job again If scanning from the Document Glass select Manual Platen Input and define the document size Register the document in the left rear corner and copy with the cover down e If using the Document Feeder ensure the document Size is correctly defined Refer to page 10 28 for more information A message is displayed that the machine cannot sense the size of the original on the glass e Select Original Size in the Image Adjustment Tab and enter the size e Rescan the original leaving the cover raised Page 15 10 Xerox Document Centre Reference Guide Problem Symptom Recommendation Output Jobs scan but do not print e Some jobs require image processing before Quality printing This may take as long as 2 cont d seconds per page e Check the Job Status to determine if a job is processing There may be a job in the queue with a status of paused Delete this job if it remains in the state over 3 minutes e This may possibly be a result of an incorrect feature combination Select Software Reset Machine automatically e If accompanied by an out of memory deletes the jobs message check the Job Queue and delete unnecessary jobs e Ensure that all paper jams h
45. More Copy Features Tab provides access to three additional tabs The Image The Output The Job Assembly The E mail tab Adjustment Tab Format Tab allows Tab allows youto allows you to enter provides access to you to produce combine individual e mail addresses the various image booklets jobs intoacomplete and manually build enhancement presentations and set and contains an address list settings other sophisticated other selections output Xerox Document Centre Reference Guide Page 4 1 Basic Copying Tab All Services Output Format Job Assembly Adjustment Output 2 Sided Copy Reduce Enlarge Paper Supply The Basic Copying Tab is the default screen for the Features Pathway It contains the most commonly used features including e Output e 2 Sided Copy e Reduce Enlarge e Paper Supply The sections of this chapter that follow explain in greater detail how to use each of these features Page 4 2 Xerox Document Centre Reference Guide Collated Output Top Tray Collated Main Tray Collated 1 Staple H 1 Staple D Sorting options Select Collated if you want your output stacked in sets to match the sequence of your originals Depending on the machine configuration you can direct the output to the Top Tray or to the Main Tray Stapling options Ke gt S Se x gt If your Document Centre is equipped with a Finisher you w
46. Paused The pause button on the User Interface has been pressed Waiting for The job is waiting to use printer resources Pending The print job has not yet been formatted Formatting The machine is converting the job into printable format Transferring The electronic file is transferring from the machine to the network Scanning The machine is scanning your original and converting it into an electronic image Waiting for The job is waiting to use scanner resources scanner Scheduling The job is being scheduled in the print queue Xerox Document Centre Reference Guide Page 8 3 8 Job Status Other Queues b Ready Select Features to scan your job ee ee E Queues Incomplete Printing Jobs Completed Printing Jobs Incomplete Non Printing Jobs Completed Non Printing Jobs All Incomplete Jobs All Completed Jobs The Other Queues button allows you to change the listing of jobs in the queue Options include the following e Incomplete Printing Jobs All print or copy jobs waiting to be processed or currently are being printed e Incomplete Non Printing Jobs All scan or fax jobs waiting to be processed or currently being printed e All Incomplete Jobs All jobs that are waiting to be processed or currently are being printed e Completed Printing Jobs All print or copy jobs that are printed or have been deleted e Completed Non Printing Jobs All scan or fax jobs
47. This is ideal if your second side is in a head to toe configuration Page 5 14 Xerox Document Centre Reference Guide More Fax Features screen Lighten Darken 0 Suppression On ie d E Ready to scan your job gt Wi Za 5 2 Basic More Fax TF E Net SE x D Image Quality FANO Original Input D Delayed Send S Type Normal W Auto Off S KI SCH Gei E o More Image Quality Contrast 0 Sharpness 0 The More Fax Features tab contains specific features to modify a fax Simply touch the tab to display options for e Image quality e Delaying transmission e Specifying the size of the original Xerox Document Centre Reference GuidePage 5 15 Image Quality Settings Image Quality Ready to scan your job Basic More Fax sch Network al Faxing Features Copy EPE scanning F 47 D gt D Q D Image Quality Type Normal Lighten Darken 0 d Suppression On No More Image Quality E Contrast 0 Sharpness 0 S d The Image Quality buttons allow you to adjust 5 settings Original Type Lighten Darken Background Suppression Contrast and Sharpness For more information refer to page 4 13 Original Type There are 4 Original Type settings e Normal This is the standard setting and is appropriate for the majority of the jobs run on the machine e Text Use this option if your original contains
48. To modify the date and time mm dd yy settings follow the dd mm yy instructions displayed on this feature yy mm dd Timers System Disable or Enable Enable 1 minute Controls the amount of time Timeout until the Touch Screen is reset 1 to 10 mins to the default settings Incomplete Disable or Enable Enable 3 Controls the amount of time Scan minutes between an incomplete job that 1 to 10 minutes is partially scanned into memory and its deletion from memory Ifajob is partially scanned into memory and the originals have been removed from the Document Feeder for this amount of time the job will be deleted Auto Resume Disable or Enable Enabled Controls the amount of time 0 25 to 2 minutes 0 5 minutes nat clapses between Whena job is paused and when it will resume printing automatically Page 12 16 Xerox Document Centre Reference Guide Table 8 System Settings Defaults Feature Area Options Factory Default Explanation and Notes R E Presets Reduce Enlarge 25 Set the preset figure for first Preset 1 preset Reduce Enlarge 64 Set the preset figure for the Preset 2 second preset button Reduce Enlarge 78 Set the preset figure for the Preset 3 third preset button Reduce Enlarge 129 Set the preset figure for the Preset 4 fourth preset button Reduce Enlarge 154 Set the preset figure for the Preset 5 fifth preset button Reduce Enlarge 200 Set the
49. a different image feature and is designed to be interpreted by the Welcome Center or an authorized technician Xerographic System Routine The Document Centre automatically adjusts the Xerographic module to enable optimal Image Quality This selection allows you to manually initiate the Xerographic Routine Page 15 4 Xerox Document Centre Reference Guide Symptom Applicable Tests User Interface Tests Use these tests if you suspect that the UI is not functioning correctly Additional information may be found on the User Interface when the test is selected e Buttons Malfunctioning The User Interface Button Test helps to determine if the buttons on the User Interface are functioning correctly e Touch Screen not responding The Touch Area Test allows the Machine Administrator to determine if the Touch Screen on the UI is functioning cor rectly e No audio tones The Audio Tones Test helps to determine if the audio tones on the UI are functioning correctly e The display is not readable or portions omitted The Display Pixel Test verifies that each pixel on the display UI is functioning correctly Press 2 to toggle between white and black screen Press to end the test e LEDs on the control panel not functioning The LED Indicator Test allows you to determine if the LEDs on the UI are functioning correctly e You have been asked to complete this test by a Xerox techn
50. a function button Store or Recall Programming Use the Store Programming feature to store the current programming selection A confirmation message will ask you if you want to overwrite the existing programming in that location If you choose to overwrite the new programming will be stored in that location Every time you use this a confirmation message will be displayed Use the Recall Programming feature to retrieve past programming that has been stored in a selected location First select a Job Number then press the Recall Programming button The recalled programming will overwrite the current copy programming After being recalled the selections can be modified further Check your programming values when applying stored programming values to a Build Job segment Some stored programming such as Multi Up cannot be recalled in the middle of a Build Job segment Page 4 38 Xerox Document Centre Reference Guide 5 Fax Optional Feature The Facsimile Fax feature is optional on the Document Centre If installed it connects a networked Document Centre to a server running a network fax solution The Network Fax software manages the transmission of files created by the Document Centre and receipt of incoming fax files to be printed on the Document Centre Coupling the Document Centre s rapid or 2 sided scanning capability with an enterprise wide Network Fax software solution will provide your organization a great
51. and makes no adjustment Auto Center automatically centers the scanned image on the output paper To work effectively the original should be smaller than the selected output paper stock or the image should be reduced Margin Shift screen pictured above allows you to create a binding edge The image can be adjusted up or down on the page and or shifted to the right or left Use the scroll buttons to adjust the amount of shift For Margin Shift the amount of shift for each edge can be adjusted in 0 1 inch increments up to 2 0 inches in each direction from top or bottom from right or left Image Shift Duplex Operation The Document Centre is capable of shifting the image on the second side of a document You can mirror the first side or adjust the shift independently To access this feature press the Side 2 button Page 4 26 Xerox Document Centre Reference Guide Output Format Tab Ready to scan your job Basic Copying re Output Format Job Assembly All Services o Transparencies fac Multi Up D Covers No Dividers aad d Off None jooklet Creation invert Image Ke y DRE SZ GG Off Negative Image Off S When you select the Output Format Tab you will find features SO that produce different options for the finished output Be The following features are located in Output Format S e Transparencies e Booklet Creation e Multi Up Covers Invert Image
52. are made to the quantity of thin stapled sets that are produced before the machine automatically pauses You can enable or disable the feature that separates printed sets within a job Controls what happens when stapled sets are selected and the machine runs out of staples Options are to continue and to produce unstapled sets or hold the job until staples are replenished You can also select the tray either the top or the main to send completed non stapled jobs such as Print Copy or Other jobs Image Rotation Refer to page 10 31 Enables the automatic image rotation when Auto or Auto Paper is selected Electronic Hole Removal Refer to page 10 36 Enables the removal of the black circles left when copying a document that has punched holes Originals must be placed in the Document Feeder Single Job Mode Refer to page 10 33 Limits the job queue by allowing one copy job at a time DC models only Page 10 10 Xerox Document Centre Reference Guide Paper Management System The Document Centre tracks the attributes of the paper in each tray either automatically or through user programming or a combination of both Each tray can be Dedicated to a specific type of stock made Fully Adjustable by all users or on a DC model machine adjustable by Size Only based on the needs of your environment VE S GC S Paper Attributes The Document Centre allows four attributes to be programm
53. as it travels between the Document Centre and the scan repository Page 10 24 Xerox Document Centre Reference Guide Stock Choice Use this feature to designate the stock and color for any of the job sheets Banner Sheets Fax Status Sheets Error Sheets Scan Status Sheets 1 Using the Touch Screen press the desired row to make a Stock Type selection 10 Tools NOTE Ensure that the correct stock description is selected otherwise print jobs will be held in the queue waiting for resources See Stock Settings on page 10 15 for details on changing stock descriptions 2 Press the desired row to make a Stock Color selection 3 Press the Save button to save your choices Xerox Document Centre Reference Guide Page 10 25 How to get here On an ST model Tools Screen 1 System Setting System Setting CF More A System Settings 2 CF Reduce Enlarge Presets On a DC model Tools Screen 1 System Setting System Settings 1 Reduce Enlarge Presets NOTE Reduce and Enlarge Presets Ready Select Features to scan your job Reduce Enlarge Presets Normal or Custom Ready Select Features to scan your job Common Values E Normal 11x17 to 8 5x11 64 8 5x14 to 8 5x11 78 5 5x8 5 to 8 5x11 129 8 5x11 to 11x17 129 5 5x8 5 to 8 5x14 154 The factory presets that are found when either the Normal or Custom Reduction Enlargement
54. configuring and using Internet Based Administration and Scan Services Internet Services is the embedded HTTP server application that is available on network enabled models Internet Services enables you to access printing and scanning features view status manage jobs and perform Document Centre management using a browser application over the Internet or intranet De E S KE Ry E E R E So E S S e L E S Ee 2 NS Xerox Document Centre Reference Guide Page 6 3 Template Overview Network Scanning Template list Six template names are visible on the Touch Screen To access other templates use the scroll buttons Successful network scanning requires selecting a template at the Document Centre Templates contain preselected options which will be applied to the scanned original These options include e Destination Location Server location Desktop address Fax numbers e mail addresses or combination e Update Template List Document Management fields Template Destination This setting will change depending on the destination assigned to the template Network Y Image S Scanning Adjustment Output For nat All Services Template Name A Destination DLOWY CHI 1 A OI VUSERS ELI EN Scan ELLEN Update Templat 70 Document N list gt Management Fields MICHAEL RESUMES This counter lists your lo
55. copies Auto Decurler Make the Disabled selection to turn the machine s decurling capability System Settings 1 Disabled 2e Select Maximum to allow the machine to maximize the output copy More E Ge decurling capability System Settings 2 Decurler Setting The Decurler Setting allows you to reduce the amount of paper curl On DC model in the output copies Tools Screen 1 The available options are Automatic Decurler Enabled Automatic CT System Settings Decurler Disabled and Maximum Decurler Enabled System Settings 2 The factory default for a machine with a Finisher is Automatic Decurler Decurler Enabled For machines with an Offsetting Catch Tray the Setting setting is High Decurling This setting normally does not require adjustment NOTE If you feel an adjustment is warranted contact the Welcome Center Changing without consulting the Welcome Center may not improve your situation Xerox Document Centre Reference Guide Page 10 29 VE S GC S Display Options Ready Select Features to scan your job How to get here DOC Tools Screen 1 System Settings Bound Originals Scan Order Booklet Print Order Off Off x 0 On Sr System Settings 1 More System Settings 2 Display Options This feature allows you to add options to the Bound Originals and Booklet Creation Screens These options are useful when reproducing documents where the reading sequence may be either ri
56. create a back cover Selecting Front and Back creates both front and back covers for your job This selection is required if you are adding covers to booklets The Output Cover Images button allows you to select blank 1 sided 2 sided or 2 sided with the second side rotated The Cover Stock button allows you to select the tray in which you have loaded the cover stock The cover stock must be at least as large as the stock for the body of the job If you create 1 sided covers with images the machine uses the first image and last image of your original set as the cover images Notes about 2 sided covers If you have an odd number of originals and you want a blank page on the back cover you must add a blank page to your original set Otherwise the last two images of your odd number of originals will be printed on the back cover A blank page will be inserted between the back cover images and the body of the document Xerox Document Centre Reference Guide Page 4 31 Output Cover Images Ready to scan your job 1 DCE m Blank Cover 2 Sided a 1 Sided 2 Sided Rotate side 2 Select this option in order to print images on one or both sides of your covers Select Blank Cover if you want covers without images e Select 1 Sided covers to place the first original submitted in the job as the front cover image and the last image as the image on the inside back cover of your document e Select 2 Sided covers to
57. deal of power to meet your productivity needs Your Network Fax documentation will contain detailed information about configuring the Fax hardware and software to receive and route incoming faxes access on line telephone listings or other specialized features 4 ad Originals Di Scanned LC 1X Telephone Network Incoming or Outgoing Faxes ght Fax Server Xerox Document Centre Reference GuidePage 5 1 Ki E Q x S Ry Lei Feature Setting Up a Network Fax The person responsible for installing the Document Centre to a network should follow these steps to set up the faxing solution 1 There are special software and hardware components required to enable the Network fax solution You may need e A server for the Network Fax software If you are using an existing server with Network Fax software use the Network Fax documentation to add the Document Centre to your existing Fax network e Specialized hardware and software installed at the Document Centre Contact Xerox to ensure your machine meets the minimum requirements and to make any required upgrades to your machine Enable the Faxing option on the Document Centre A Xerox technician will install any required hardware or software on your Document Centre to enable the Faxing option Setup the Document Centre Fax Repository settings at the Document Centre Refer to the next page for more information Orig
58. example p 0 7 in ES el 0 7 in e e e e Side 1 Side2 The Print to Edge feature allows images to be printed to the edge of the output stock It may however reduce the ability of the system to clean itself and can cause defects on your output if used excessively Xerox Document Centre Reference Guide Page 4 21 Original Input Ready to scan your job 1 Auto Use to describe the size of the originals S Manual Platen e Auto is the Normal Mode for this feature Use Auto to SS Input automatically detect the size of the originals in the Document Feeder Mixed Size e Use Manual Platen to enter document dimensions for use in FEI Originals Document Glass scanning This selection allows you the option to program the size of originals or to allow the Document Centre to determine the size automatically Auto Originals scanned using the Document Feeder Auto is the normal operating mode of the machine and allows the machine to determine automatically the size of the originals fed through the Document Feeder Originals scanned using the Document Glass When originals are scanned from the Document Glass and you have selected an auto feature such as Auto Paper Auto or Auto Center the system will scan the original twice The first scan is a prescan to determine the size and location of the original and the second scan is the scan that captures the image This is useful if you are scann
59. feature to enter an address different from the sender This is useful when you wish to receive replies from recipients or error notification If no entry is made for Reply To the same address as the e mail sender will be used If no sender was authenticated the Reply To field message will not be sent or populated by the machine Xerox Document Centre Reference GuidePage 7 13 Page 7 14 Xerox Document Centre Reference Guide 8 Job Status Job Status OO 000 000 i OO ogul The Job Status button allows you to view and manage the job queue The Job Queue is simply a list of all the jobs the machine has processed or is in the process of completing 8 Job Status The job queue can display up to 50 jobs You can alter the sequence if necessary by promoting or deleting jobs in the queue How does the machine know whether to print a copy or print job first Using the Contention Management setting in Tools the Machine Administrator can establish the order in which copy and print jobs will be printed For additional information refer to page 10 32 Xerox Document Centre Reference Guide Page 8 1 Job Status Printing job to get details or perform operations Print Job Job Name Owner Status Microsoft Word Judy Mitchell Printing F 2 Microsoft PowerPoint Judy Mitchell H Sequentially 3 Microsoft Word Judy Mitchell Waiting for printer Numbere
60. information 1 Place a document on the Document Glass or in the Document Feeder 2 Select All Services Select Network Scanning 3 Select the template containing Document Management Fields data The Document Management Fields names contained in the template will be displayed on the touch screen 4 Create your customized fields 5 Select the Enter button NOTE Refer to the Internet Services chapter of the System Administration Guide for details on creating templates with Document Management Fields e E S KE Ry S E R E S0 D E S 3 e WA E S gt Ee 2 NS Xerox Document Centre Reference Guide Page 6 11 Image Adjustment tab Ready to scan your job BR Network N Image r ro aea Output Format All Services D Image Quality D Sides Scanned D Original Input Type Normal CET 1 Sided Auto Lighten Darker 0 Portrait Suppression On o More Image Quality o Edge Erase FN Resolution Contrast D Border Erase S 300x300x1 Sharpness 0 mb This tab contains the following selections Image Quality Sides Scanned Original Input More Image Quality Edge Erase Resolution Page 6 12 Xerox Document Centre Reference Guide Image Quality Ready to scan your job DIE Original Type Lighten Darken Background Suppression Ne i Halftone Phot D Lei lormal lalftone Photo EE E n Z Text Photo Nornet Fly off Darken The I
61. ka Kerberos windows 2000 Connectivity NDS Novell 4 5 C Physical Connections SMB windows NT 4 WW Ethemet SMB Windows 2000 D Parane 23 Protocols Default Domain Controler ces Name or IP Address IP Address Ca Printing Sj Internet Messaging C Host Name a IP Addres gh deeg DAE Pon Fe Faber Lesen SS Domain Back IP Address and optional Port e REF NOTE If IP and Host Name are both entered Host Name will take precedence Alternate Domain Controllers Alternate IP Address 1 gmt and optional Port ef J jo Alternate Domain 1 domini pat ee fe le JE OL arue HIER endormie pat bE Je IE HI THE DOCUMENT COMPANY eo amait sauce Gorsastion AE A det Dr Use Internet Services to configure the Authentication Server Refer to the System Administration Guide for details 1 Type the Server IP address in your browser s URL field 2 On the main window select the Properties button 3 Select Services 4 Select Authentication then select the General folder 5 Enter the Authentication type Machine Name or IP Address and Alternate Domain Controller information Page 6 22 Xerox Document Centre Reference Guide Service Access Control Ready Select Features to scan your job How to get here f Back Tools Screen 1 CS keete More Tools Screen 2 CF More d Tools Screen 3 Service Access Control allows you to leave th
62. lasers the equipment complies with laser product performance standards set by governmental national and international agencies as a Class 1 Laser Product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance Page 1 6 Xerox Document Centre Reference Guide Operational Safety Xerox equipment and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Ke S 2 S gt To ensure the continued safe operation of your Document Centre follow these safety guidelines at all times Always Do These e Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician e Always follow all warnings and instructions that are marked on or are supplied with the equipment e Always exercise care when moving or relocating the equipment Please contact your local Xerox Service Department to arrange relocation of the machine to a location outside of your building e Always locate the machine on a solid support surface not on plush carpet that has adequate strength to support the weight of the machine e Always locate the machine in an area that has adequate ventilation and room for servicing e Always use materials and supplies that are specifically designed for you
63. may be trademarks or registered trademarks of their respective companies and are hereby acknowledged This document contains images of screens that were created using Zinc Application Framework software version 3 5 January 1997 Zinc Software Inc As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency Terra Choice Environmental Services Inc of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment While the information in this Guide is correct at the time of first publication Xerox reserves the right at any time to change the information without notice Changes are made periodically to this document Changes and technical updates will be added in subsequent editions ii Xerox Document Centre Reference Guide The Document Centre ST model includes software provided by the Internet Software Consortium Copyright c 1995 1996 1997 1998 1999 2000 2001 The Internet Software Consortium DHCP All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice th
64. more information e E S KE Ry S E R E S0 D E E S A E S Ee 2 NS If the template has been recently created or modified press the Update Template Name button on the Network Scanning tab The system will retrieve the latest version of all templates from the file server to the Document Centre Template names are limited to 20 characters Template names containing more than 20 characters will be shortened to the first 20 characters Remember this when you are searching for existing templates or assigning template names Changing Preprogrammed Template Selections After a template is selected most of the preprogrammed settings can be changed such as sides scanned image quality resolution and document management fields The output destination assigned to the template cannot be changed at the machine To change a template destination you must either edit the existing template or create a new template using either the CentreWare Template utility or Internet Services Xerox Document Centre Reference Guide Page 6 5 How to scan a document Ayal 1 Load the original into the Document Feeder or place it on the Network Document Glass Scanning 2 Touch the Network Scanning button Ready to scan your job 4 Basic More Copy Sec Network SS ESS Output 2 Sided Copy Reduce Enlarge Paper Supply Top Tray Collated 1 gt 1 Sided 100 J Main Tray Collate
65. personal computer A CD included with your documentation contains software that enables account information to be downloaded into a database changed and returned to the Document Centre as an update Simply load the CD and follow the on screen instructions Assign a Backup Auditron Administrator Is someone available to serve as a backup for the Auditron Administrator This individual should be identified and trained by the primary Auditron Administrator to manage the system when required The User Account assigned to the backup Administrator should be given Administrator rights Si D Be S Ve S Fes N Prevent unauthorized use of the Copier How critical is security in your environment Avoid common User Numbers and sequences such as 1234 or 9999 Use up to 12 digits for User Accounts Remember anyone with General Account access can make copies that are charged to ANY of the General Accounts Also anyone can press a series of digits to try to gain access to the machine For security purposes if three incorrect User Number entries are made within minute further entries will be prevented for 3 minutes Xerox Document Centre Reference Guide Page 11 11 Setting up your Internal Auditron System Ready Select Features to scan your job How to get here SE Tools Screen 1 ose Est Tan Cr Access and Auditron Initialization gt User Accounts and A Auditron General 4 Accounting SIE E Acce
66. standard size images will Required be produced only on standard paper sizes If the standard size is unavailable the job with standard size images will be placed on hold If off and the desired stock is unavailable the output will be produced on stock capable of containing the image Paper Enabled Disabled Substitutes common US and Substitution Disabled metric sizes This option is not available in DC models Audio Tones Fault e Off High Sets the tone that sounds when e Low the machine needs attention e Medium Consider lowering the volume e High if the machine is located in an office area Conflict e Off Medium Sets the tone that sounds when e Low conflicting features or invalid Medium data is entered e High Consider lowering volume if the machine is located in a populated area Selection e Off Low Sets the tone that sounds when e Low a selection is made on the User Medium Interface e High Xerox Document Centre Reference Guide Page 12 15 KI LS L Q 5 gt Re N T Table 8 System Settings Defaults Feature Area Options Factory Default Explanation and Notes Measurements Units Inches or mm Inches Sets the appropriate measurement units Numeric Comma or Period Comma Sets the standard numeric separator separator Set Time and Time 24 hr Use this function to set and Date 12 24 hr dd mm yy format the date and time used by the machine Date
67. text and the line art e Halftone Photo Use this option if your original is from a magazine or other source that contains high quality lithographic images or continuous tone photographs with text and or graphics This setting will produce better pictures but slightly reduces sharpness for text and line art e Photo This option is specifically designed to copy continuous tone photographs or printed halftone originals Use this option if your original is a photograph or halftone picture without any text or lines Any text or lines copied in this mode will be less sharp than if you select any of the other Original Types Xerox Document Centre Reference Guide Page 4 13 Lighten Darken Lighten Darken provides controls to adjust the lightness or darkness of the output Use Darken press the down scroll button to darken the copy from light originals such as pencil images Lighten can be used to lighten a copy when the lower contrast or the Background Suppression On adjustments are not adequate For example use Lighten press the up scroll button to copy more details in the dark areas of an original to suppress the background from colored paper originals and to eliminate lines resulting from paste ups or backside show through Background Suppression Background Suppression is automatically selected when any Original Type other than Photo is selected Background Suppression automatically reduces or eliminates the background
68. that are printed or have been deleted e All Completed Jobs All jobs that are waiting to be processed or currently are being printed To change the queue listing shown press a different queue button and press Close NOTE It may take several seconds to respond to your selection Page 8 4 Xerox Document Centre Reference Guide Managing the Job Queue Close AE Resources En EX5051C1 XLS Waiting for printer Job Commands 3 Job Details Quantity Completed 0 of 1 Tray in Use x F Job Commands Touch the job on the screen to highlight it and bring up more options Number of Images Select one of the Job Command buttons to Delete Promote Release a job or to obtain additional information about a job These options depend upon the current state of the job being processed The options may or may not appear depending the current job state e Press Delete to remove a job from the queue Any job can be deleted using this feature regardless of the originator e Press Promote to promote a job to the top of the Job Queue Print jobs must be formatted before they can be promoted The promoted job will move near the top of the Job Queue There must be more than 10 images and several jobs ahead of your job to allow your job to be promoted e Press Release to release a held job This feature is used to print the sets that are held after selecting Sample Set or Secure Print e
69. the Login Server and Path location If you are using the NetWare Filing protocol you will be able to enter the Login Server and Volume Path and NDS settings if applicable Xerox Document Centre Reference Guide Page 6 17 Template Pool Setup The Template Pool is the location on the server where templates created using the CentreWare Scanning Services Template utility are stored If you are using the TCP IP filing protocol you will be able to enter the Login Server and Path location If you are using the NetWare Filing protocol you will be able to enter the Login Server and Volume Path and NDS settings if applicable Polling Setup This setting sets the time interval for the Document Centre to Poll the Template Pool for new templates Page 6 18 Xerox Document Centre Reference Guide Internet Services Embedded HTTP Server CentreWare W a Internet Ser vices L Index Document Centre Document Centre products combine world class printing copying d Services scanning amp faxing for walk up submit print ready jobs and program distribution templates network and web based users The products are scalable and modular by design to grow as your business Jobs needs grow view and delete jobs in print queue The Document Centre products offer a broad array of digital features Status including concurrent processing of printing copying scanning amp faxing benchmark image quality
70. the entrance to the Tools Pathway which is used by the Machine Administrator to customize the machine Access is restricted and requires a password to login Language Provides access to the languages that can be displayed on the Touch Screen Interrupt This button stops the job that is currently printing at the end of a complete set It will then print the copy job just scanned To use this feature select the Interrupt button before pressing the Start button gt to make copies Page 3 10 Xerox Document Centre Reference Guide Touch Screen Ready t job ly to scan your job 4 Help Language X Access A e l J Basic Image Features ABC DEF Clear AN EWE Copying Adjustment Output Format Job Assembly All Services a OO CO S A Output 2 Sided Copy Reduce Enlarge Paper Supply Job Status SH Ba 5 Interrupt Ss E ee Top Tray Collated 1 gt 1 Sided 100 Auto Paper a s Lei e Main Tray Collated 1 2 Sided Auto Hp 8 5x11 D Machine Status PORS Tov WXYZ Stop Pause 1 Staple D 1 _2 gt 2Sided 17211 64 1 80 al 9 1 Staple 2 gt 1 Sided 14 11 78 5 2 85x11 D Sou More More More LP Dial Pause Power Saver Touch any key to begin Touch Pathway Screen Buttons You will make the majority of your selections on the Touch Screen The actual screen will vary depending on the Pathway buttons select
71. to prevent the job from being held in the queue Similarly for Secure Print jobs the job should be printed as soon as possible since it is resident in the system until it is printed Image Residue on the Photoreceptor Imaging Belt After printing and during cycle out the photoreceptor belt passes by both the cleaning station and erase lamp removing residual toner and charge After printing high security documents the user can run a copy of two blank sheets of paper to initiate the cleaning and erase cycles again reassuring no potential latent electrostatic image remains on the photoreceptor If you have other questions or need further clarification please call your local Customer Support Center Page 12 32 Xerox Document Centre Reference Guide Greenwich Mean Time Offset Use this table to determine the correct Greenwich Mean Time Offset GMT Table 10 Greenwich Mean Time Offset GMT Cities or Areas Offset 12 Eniwetok 11 Samoa 10 Hawa i 9 Alaska 8 Pacific United States PST Vancouver 7 Mountain United States MST 6 Belize Central United States CST Houston Mexico City 5 Eastern United States EST Lima Montreal 4 Antigua Atlantic Grenada 3 Brasilia Buenos Aires 2 Mid Atlantic 1 Cape Verdes 0 Greenwich Mean Time GMT Dakar Dublin London Reykjavik 1 Algiers Berlin Danderyd Madrid Milano Paris Rome Vienna 2
72. to 30 destination fax numbers You can add or delete numbers in the Phone List To add numbers to the Phone List follow the steps below 1 On the Basic Faxing Screen enter the telephone number using the keypad 2 Press the Phone List button Although the telephone number you just entered will disappear from view it is still stored in memory 3 Press the slot where you wish to store the number If the slot contains a telephone number you will be prompted to overwrite t me 4 Press the Enter number in Phone List button The number will now be stored in the Phone list for future use Xerox Document Centre Reference GuidePage 5 13 8 is A x S Ry Lei Feature Resolution The resolution affects the appearance of the fax at the receiving fax terminal higher resolution yields better quality for photos A lower resolution reduces communication time Standard 200 x 100 dpi Is recommended for text documents It requires less communication time but does not produce the best image quality for graphics and photos Fine 200 x 200 dpi Is recommended for line art It produces output with a resolution between super fine and standard This is the default resolution and the best choice in most cases Sides Scanned This selection allows you to scan 1 sided 2 sided or 2 sided rotated originals 1 Sided each original is single sided 2 Sided each original is double sided 2 Sided Rotate
73. 1 i 8 4 Special Project 2 P J Om Complete the matrix for all the required General Accounts Xerox Document Centre Reference Guide Page 11 9 User and General Account Combinations Once you have determined how many User Accounts and General Accounts you will need you have to determine the total number of User and General Accounts that the Document Centre will recognize There is a dedicated amount of disk space reserved on the Document Centre for the Internal Auditron When you activate this disk space you have to tell the Document Centre how many User and General Accounts to create You do not have to use all the created accounts Each User Number uses a portion of memory with User Accounts requiring slightly more memory than a General Account All you have to do is enter the number of the User Account and the Document Centre will determine the number of General Accounts The more User Accounts you have the fewer General Accounts will be available The table below shows some of the possible User and General Account combinations Table 2 User and General Account Combinations User Accounts General Accounts 1 11 662 500 9 333 1000 7000 1500 4 666 2000 2 333 2500 0 Page 11 10 Xerox Document Centre Reference Guide Managing Data and other considerations Auditron Report Software Data can be retrieved manually or using special software downloaded into a
74. 2 Ke gt S Se Es gt The Document Centre can rotate images except 11 x 17 inches If you want to rotate this size set the reduction options to 97 or increase Border Erase to 0 2 inches NOTE When the 7 2 Sided option is selected and originals are fed SEF onto SEF copy paper Side 2 rotation should be selected in order to obtain the correct copy orientation This capability is especially helpful when creating dual stapled sets Xerox Document Centre Reference Guide Page 4 7 Reduce Enlarge e Reduce Enlarge a 100 Auto 17 311 64 147311 78 The Reduce Enlarge option provides a variety of reduction and enlargement options to adjust the size of the output image from 25 to 400 Originals placed on the Document Glass can be enlarged by as much as 400 Originals fed through the Document Feeder can be enlarged as much as 200 100 produces an image on your copies the same size as the image on your original document Auto proportionally reduces or enlarges the image on your originals based on the size of the original and the size of the selected output paper The Auto selection cannot be used with the Auto Paper selection If Auto is selected and then Auto Paper is selected a message will appear indicating that the combination cannot be selected and the machine will select a paper tray with the correct size that contains the standard paper typ
75. 2 Electrical Safety ce nn reeL 1 2 Emergency Power Off cs sscsssecesseecesseeseneeeeesceeseneneeeseaessesneeeeesaeseeseeenees 1 4 Ozone Information cs enoii ee 1 5 Laser SaAfBtY ee 1 6 Operational afetten ee 1 7 Safety Extra Low Voltage Approval sine 1 9 2 Start NEE 2 1 Terms and Typeface iissnissnsnnennsnnnnenennnnnennennnnnee 2 2 Default rss ee Eege 2 2 IMAGE Orientation 4 nn AEE AAE a Ea t ARRETE EERENS 2 2 Paper Orientation us 2 2 Interchangeable Terms ccccsccccceecescceceeeeeeceeeeeeeeeeeeeeenseneeeeeneees 2 2 Bue 2 3 Xerox Document Centre Reference Guide Information TTT 2 4 Atthe Machine aranais deteta ann nets Backs mairie dim tee E 2 4 At the Workstation for ST Models cccescceceeeeeeeeeeeeeeeeeeseeeeeneeeesaees 2 4 Used by the Machine Administrator cceseeeeeeeeeeeeeeeeneeeeeeenaeeeeeeeaas 2 4 Frequently Asked Questions c cceeeeeeeeeeeeeeeeeeceaaeeeeaeeeseaeeesaeeseneeeeaas 2 5 My Document Centre looks different Why 2 5 Are there other options available cccccecceeeeeeeeeeeeeeeteeeeeneeeee 2 5 What is the difference between DC and ST sssr 2 6 Where is Information about Copying ccccecceeseeeeereeseteeteneeeees 2 6 What are System Management Tools cccceceeeeeeeeeeeeteeeeneeeees 2 6 Where is network connectivity information
76. 4 21 12 9 Electronic Hole Removal 10 36 E mail E mail Authentication Mode 7 2 Email Email Overview 7 1 ENERGY STAR Program 12 24 Enlarge 4 8 Enlargement Reduction 4 8 Entry Screen Changing the Default setting 10 38 Envelopes Copying 13 16 Printing 13 10 Error Log 9 7 Error Sheets color 10 25 External Auditron 11 2 Connecting 11 2 F Faults Clearing 14 5 The Fault Tab 9 7 Xerox Document Centre Reference Guide Index 3 Fax Access to 5 7 Delayed Send 5 17 Dialing 5 10 Enabling optional services 10 44 Fax Screen 5 8 Fax Status Sheets color 10 25 Installation 5 2 Sending 5 8 Setups 5 3 Feature buttons 3 10 Feature Screens Basic Copying Tab 4 2 Changing Defaults 10 37 Changing the reset time 10 22 Image Adjustment Tab 4 12 7 12 Job Assembly Tab 4 34 Output Format Tab 4 27 Feed Roll Cartridge Counter reset 10 43 End of life 10 41 Fine Resolution Fax 5 14 Finisher 3 12 Convenience Stapler 3 14 Stapling Options 4 3 Unloading while running 3 12 Foreign Interface See External Auditron Fuser Module Expected Life 14 9 Module Reorder 10 42 Touch Screen Messages 10 42 G General Accounts Planning 11 9 Greenwich Mean Time 10 21 12 33 H Halftone 16 2 Help Information Sources 2 4 On line Help system 3 10 High Capacity Feeder Paper Specifications 3 8 Hole punched paper Black circles on copies 10 36 Hole punched paper loading 13 13 How to Access System Tools 10 2 Adjust Au
77. Ce ker Touch any key to begin Xerox Document Centre Reference Guide Page 2 1 Terms and Typeface NOTE Default The term default simply refers to the assigned value or setting that the machine uses in the absence of input from a user Most default settings can be changed to accommodate specific needs Image Orientation Images are oriented in one of two directions Portrait or Landscape Portrait Landscape SJA T fA Paper Orientation There are two paper orientations e Long Edge Feed LEF The short edges of the paper are across the top and bottom and the long edges are on each side e Short Edge Feed SEF The long edges of the paper are across the top and bottom and the short edges are on each side LEF Orientation SEF Orientation yaya is p l Paper feed direction Paper feed direction For the fastest printing or copying speed feed the documents and load the paper Long Edge Feed LEF Interchangeable Terms The following terms are used interchangeably throughout this guide e Duplex is synonymous with 2 sided copy or print e Paper is synonymous with stock or media e Machine is synonymous with Document Centre Page 2 2 Xerox Document Centre Reference Guide Typefaces Bold typeface identifies the first mention of major features or selections and their associated options Italic typeface is used to emphasize a word or p
78. D Carcinogens None present Aquatic LCs9 N D Additional Information Prolonged or repeated skin contact may cause defatting of the skin Section IV Physical Data Appearance Odor Clear liquid alcoholic odor Softening Range N A Boiling Point 76 820C Melting Point N A Solubility in Water Completely Specific Gravity H20 1 0 82 Evaporation Rate 3 1 N butylacetate 1 Vapor Pressure mm Hg 15 20 C Vapor Density Air 1 0 85 pH 10 6 Volatile 100 Wt N A Vol VOC 780 g l Section V Fire and Explosion Data Flash Point Method Used 27 C 80 F ASTM Open Cup Flammable Limits LEL N A UEL N A NFPA 704 Health 0 Fire 3 Reactivity 0 Extinguishing Media Alcohol foam carbon dioxide dry chemical Special Fire Fighting Procedures None Fire and Explosion Hazards None Section VI Reactivity Data Stability Stable Hazardous Polymerization Will Not Occur Hazardous Decomposition Products None Incompatibility Materials to Avoid Acetyl chloride oxidizers Section VII Special Protection Information Respiratory Protection None required when used as intended in Xerox products Eye Protection None required when used as intended in Xerox products Protective Gloves Nitrile or latex gloves Use fresh gloves with each new operation Other None KI LS L Q 5 gt Re N T Xerox Document Centre Reference Guide Page 12 29 Section VIII Special Precautions Handling and
79. Document Centre 490 480 470 460 DC ST Reference Guide August 2001 701P36442 Xerox Document Centre Model Serial Number If you have a problem or need supplies In the USA Calling for Service and ordering Replaceable Units 1 800 821 2797 USA Ordering Supplies 1 800 822 2200 USA In Canada Calling for Service 1 800 939 3769 Canada Ordering Supplies and Replaceable Units 1 800 668 0199 Canada Xerox Corporation Global Knowledge amp Language Services 800 Phillips Road Bldg 845 17S Webster New York 14580 USA 2001 by Xerox Corporation All rights reserved Printed in the United States of America Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as icons screen display looks etc XEROX The Document Company and the stylized X and identifying product names and numbers are registered trademarks of XEROX CORPORATION and Xerox Canada Ltd is a licensee of all the trademarks Xerox Les Gens De Documents le X stylis et Document Centre sont des marques de commerce de Xerox Corporation pour lesquelles Xerox Canada lt e d tient des permis d utilisation The Document Centre ST model includes an implementation of LZW licensed under U S Patent 4 558 302 Product names used in this guide
80. EE 4 13 Lighten Darken un 4 14 Background Suppression cceceeceeeceeeeeeeeeseceeeeseaeeseeeeeessaaeeseneees 4 14 More Image Quality ccceeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeesaeeeseaeeseeeeeeenaeeneaes 4 15 How to use the Image Quality settings ceeeeseeeeeteeeeseeeeeeees 4 16 How to use the More Image Quality settings cceceseeeeeeees 4 17 Bound Originals ess eine Mt A ie ann et ee Mt te 4 18 Se ale BEE 4 19 Bound Originals and 1 to 2 sided copying ecceeeeeeeesteeeeeeeees 4 19 Using Bound Originals with Build JOD cceeeeeeeeeeeeeeeteeeeeeeees 4 20 Copying both pages to one side of a Sheet cceceeeeesteeeeeeeeees 4 20 Pdge Erase eege ge nn Sipe hastens ee 4 21 Original INPUt ivi tant hee dia titans 4 22 AUTOS en et Dee eg Det dyed qe ds ae 4 22 Manual Platen Input 228558 ebessi Lin nine 4 23 Mixed Size Originals ccccccceeeceeeeeececeeeeeeeeeeeceeeeeeeeseeeeeseaeeeeeneeess 4 24 ImageState nana en See 4 26 Xerox Document Centre Reference Guide xiii Output Format Tab 2258 ini ininnie iii in acca ease 4 27 Transparency Dividers A 4 28 Gelee le EE 4 29 OI EE 4 30 Kette nn detre Pan Dr dr M DR ger 4 31 Notes about 2 sided covers ooo ce eeeeeeeeeceeeeteeeeeeeeeneeeeeeeaeeeeeetnaeeeeneeea 4 31 Invert Tue ARR deen 4 33 Job Assembly Tab in Ce esas M en est 4 34 IIe RE 4 35 Build Job Controls issu 4 36 Sampla Set 25 Ain eo ede EE 4 37
81. EF Q Q Letter 9x 11 in 229 x 279 mm LEF O O cover SEF Q QO 12 x 18 in 305 x 457 mm SEF Q Q c Xerox Document Centre Reference Guide Page 13 7 me S Le g ES Kei Table 2 Performance and Tray matrix for 80 gsm standard paper Trays 1 4 5 Note Common Sizes A4 210 x 297 mm 8 27 x 11 69 in LEF SEF O O A3 297 x 420 mm 11 69 x 16 54in SEF AS 148 x 210 mm 5 83 x 8 27 in LEF Q a b SEF O JO b A6 105 x 148 mm 4 13 x 5 83 in SEF O b B4 257 x 364 mm 10 12 x 14 33 in SEF B5 182 x 257 mm 7 17 x 10 12 in LEF O SEF kal kal b B6 128 5 x 182mm 5 06x 7 17 in SEF Q b A4 cover 223 x 297 mm 8 78 x 11 69in LEF O O Stock SEF O O Spanish 215 x 315 mm 8 46 x 12 4 in SEF O O Foolscap 215 x 330 mm 8 5 x 13 in SEF O O 220 x 330 mm 8 66 x 13 in SEF Q Q a Cannot be duplexed b The output will go to the Top Tray in a machine with a Finisher and cannot be stapled c Requires a technical specialist to permanently setup any of the trays 4 to handle 12 x 18 inch or 305 x 457 mm paper After any of these trays is setup to handle this size it cannot run other sizes Tray 5 however can be used without any special setup intervention Page 13 8 Xerox Document Centre Reference Guide Table 3 describes the performance of a variety of non standard paper and media You may run this type of media by following
82. ENE 15 6 RAET OEL Ta EE 16 1 Index Xerox Document Centre Reference Guide xxi xxii Xerox Document Centre Reference Guide 1 Safety Notes Ke S 2 S gt Lei GM Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency examination and approval and compliance to established environmental standards Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine The safety testing and performance of this product have been verified using Xerox materials only Follow all warnings and instructions marked on or supplied with the product Xerox Document Centre Reference Guide Pagel 1 Symbology we This symbol on the machine indicates a heated surface SSSss EH Electrical Safety CAUTION Ensure that the power connection for your machine satisfies these requirements Document Centre Model Power Requirements 490 Model DC or ST 208V Outlet Dedicated 20A circuit 480 470 460 DC or ST 115V Outlet Dedicated 20A circuit 1 The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine 2 The socket outlet shall be installed near the equipment and shall be easily accessible 3 Use the power cable that is supplied with your Document Centre Do not use an extension cord
83. Enlargement value R E Standard Size Required is Off the job will run using the smallest paper that will hold the entire output image If no paper is large enough the user will be instructed to load a larger paper or to change the R E 2 Ifthe output image is not within 0 2 inches of a standard size the machine will run the job using the smallest paper that will hold the entire output image If no paper is large enough the job will not be printed The user will be instructed to load a larger paper or to change the R E Page 10 18 Xerox Document Centre Reference Guide Audio Tones ee Tools Screen 1 System Settings CR ES A E Fault Tone SE i ledium System Settings 1 La Test Conflict Tone Audio Tones Tae High EN Selection Tone amp S Ce S The machine generates three types of audio tones to notify you of an event that has occurred at the machine e The Fault tone will ring for example when the machine is out of paper e The Conflict tone will ring for example when an incorrect Touch Screen or User Interface selection has been made e The Selection tone will ring for example when the machine accepts your selection This screen allows the audio tone volume to be changed individually for each type of audio tone The volume settings are either Off Low Medium or High Press the Test button to listen to the volume level of each tone Xerox Document Centre Reference Guide Page 10
84. Factory Default 15 mins 75 mins Timer Range 15 120 mins 0 120 mins Table 2 ST Model Default Power Saver Timer Values Standby to Low Low to Sleep Power 490 480 470 460 ST Factory Default 15 mins 75 mins Timer Range 15 120 mins 0 120 mins Xerox Document Centre Reference Guide Page 10 63 2 S N S Software Reset How to get here Ready Select Features to scan your job Close On an ST model Reset System Use of either of these controls can be more efficient than turning the Software power on and then off Generally use should be restricted to when _ the system instructs you to perform a reset Tools Screen 1 R eset Network CF More Controller A Reset Both Tools Screen 2 z Software Reset The Software Reset button performs a warm reboot of the system This is useful if the system becomes unresponsive for an extended period of time On a DC model The options displayed depend on your machine model Tools Screen 1 Software Reset Reset System Software e Reset Network Controller ST models only e Reset Both ST models only The warm reboot differs from using the white on off switch to boot the machine With a warm reboot power is not lost to the fuser and Xerographic module thereby reducing the time needed for the machine to return to full functionality On DC models copy jobs will be lost if Reset System Software is selected
85. Feature buttons include the following e Start Submits a job for scanning e Stop Pause Select this button to stop any scanning and or printing that is currently in process A pop up screen will appear providing the options to cancel or to resume the scanning and printing If an option is not selected the job will automatically resume printing based on a time set by the Machine Administrator If neither scanning option is selected and the originals are removed from the Document Feeder the portion of the job already scanned eventually will be deleted from memory based on a time set by the Machine Administrator If the originals remain in the Document Feeder no action will occur until they are removed or one of the options is selected Help Provides access to the on line help system Help is based on the current feature selection on the Touch Screen Clear All Clears any selections and resets the Features Pathway to its default setting It does not delete jobs from the Job Queue reset languages or exit Help If you are not in the default pathway Features for DC models and Job Status for ST models a pop up screen will appear indicating that confirming the window will reset all pathways to their default values and you will be returned to your default pathway The Access A button serves two functions It allows users to log into and out of the system when Authentication or the internal Auditron feature is active It also is
86. Guide Page 9 1 Machine Information Tab Ready Select Features to scan your job Machine Information Machine Details Paper Tray Status Dr e Print Reports Faults Supplies Billing Counters This screen provides access to the information listed below Machine Details Paper Tray Status Billing Counters Print Reports Page 9 2 Xerox Document Centre Reference Guide Machine Details Machine Ready Select Features to scan your job Information Customer Support Number System Configuration Machine Serial Number Current System Software Version The Machine Details screen contains the data that is exclusive to your machine Basic system information is required when you call the Welcome Center for customer support and is found here The Customer Support Number The Welcome Center Machine Serial Number System Configuration number for your machine Current System Software Version NOTE Always refer to this information and have it available when you call the Welcome Center Ke S LS S Lei 9 S SN Xerox Document Centre Reference Guide Page 9 3 Machine Information Paper Tray Status Ready Select Features to scan your job Close Status Size Type Color 1 Ready 8 5 x 11 D Transparencies White A 2 Ready 8 5 x 11 D Plain Paper Yellow A 3 Ready 8 5 x 14 D Plain Paper White 4 4 Ready 8 5 x 11 D Plain Paper White
87. Me E EE EE 10 44 Document Scanner Cover Color cccescceceeeeeeeteeeeeeeeeeeeeeeeeeeees 10 44 Optional Services iranienne she 10 44 Xerox Customer Call Center cccccceeceeeceeeeeeeeeeeeeeeeseceeeeeeeeesees 10 45 Disk Finisher Setup eeh 2e Main ad aus 10 45 Remote Data Transfer Setups sens 10 46 Enable Incoming Calls cccccccececeeeeeeeeceeeeeeeneeeeeaaeeeeaeeseeeeeesnaeeeteneees 10 47 Entering the Outlet Telephone Number ssssseeessssesrresrresrnssrnrssrnses 10 48 Using a PhoneShare Device ccccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeesneeeseneees 10 49 xviii Xerox Document Centre Reference Guide SIXTH SONSC E 10 50 Connecting the Telephone Line sms 10 51 Machine Tests gece EEN 10 52 Image Quality Tests and Patterns cceccccceeseceeeeeeeeeeseeeeeeesaeeeeees 10 53 Xerographic System Routine cceceeeeeeeeeeeeeeeeecaeeeeeeecseeeeeneeeeneees 10 54 User Interface Tests varini a i a ie i 10 55 Video Path Diagnostics Test ssassssseessrrresssrrnesrnnrnesrnrnneerrennereennesns 10 57 Echo Tests desse dese E e NN hat dite 10 58 Network Connectivity Test c cccccceeeeeeeeeeeeeeeeeeeeceaeeeeeeeesecaeeesiaeeeeaes 10 59 Remote Testing Access for Network Controller cceeeeseeeees 10 60 Customer Software upgrade ccescceceeeeeeeeneeseeeeeeseaeeseeeeeessaeeeneneees 10 61 Upgrading Machine Software eseseesseeeeeerrssessrresrrrssrrsssrnsses 10 61 Power Save
88. Prepare your original to copy the second side select the appropriate page in Bound Originals to copy and press the Start button again As soon as the machine processes the second original it will print the output Originals Features Output B 1 to 2 sided copying 2 Right Bound Originals ES Left Xerox Document Centre Reference Guide Page 4 19 Original Input Right Both Both Left ES e Using Bound Originals with Build Job Use Build Job to copy individual pages that are distributed throughout the book or individual chapters with minimal button pushing or adjustment of originals For Example Select the following features to copy multiple pages What to do 1 On the Job Assembly Tab Select Build Job then On then Save 2 Select J to 2 sided copy 3 Select the desired quantity from the keypad 4 On the Basic Copy Tab Select the output paper size and select Auto to fill the output paper stock Output Select stapled sets if desired 5 On the Image Adjustment Tab select Bound Originals 6 Select the page or pages to copy on the Bound Original screen Press the Start button Repeat until all the pages have been scanned 7 Press the Build Job Controls button then press End Build Job to print your job Copying both pages to one side of a Sheet To print both pages of the book on one output page do not use the Bound Originals feature Place your book on the D
89. Press Hold to prevent a job from printing Press the Job Details button to access another screen that provides detailed information about the job This information includes Submission time type of output reduction factor and other job characteristics Xerox Document Centre Reference Guide Page 8 5 8 Job Status Required Resources Tana i Printing Resources ged Ment en Tray 6 8 5 x 11 D Plain Paper Tray 5 8 5 x 11 D Heavyweight The Required Resources button shows the size type and color of the stock required to print the job It also details whether the paper stock required is loaded in the machine Page 8 6 Xerox Document Centre Reference Guide H Machine Status Machine Status The Machine Status pathway offers access to important information about the machine This information is divided under three tabs Machine Information Faults and Supplies Machine Information Typically you will use the Machine Status button to check the following Determine the status of the paper trays and how they are configured Identify any faults listed Determine the billing information Determine the projected end of life of Feed Roll Cartridges and other consumable items e Print Call For Service Reports These reports contain specific information that will help you identify faults when reporting problems to Xerox Ke S S Lei S 9 S SN Xerox Document Centre Reference
90. S A Ki es Check the Enable Accounting box and any other boxes you wish Close the window when you are through You should see a screen similar to the one shown below WhiteBread Properties 21 x General Details Paper Output Document Options Image Options Layout Watermark Fonts PostScript User Preferences System Configuration About r CentreWare Monitoring r Paper Size This box must be L FF Monitor My Jobs Custom Sizes checked Default Size 8 5 x 11 Letter x r Accounting IX Enable Accounting I Save Accounting Codes T Conceal User ID fl T Conceal Account ID Note You will be prompted to enter Accounting Codes when you print OK Cancel Apply Help Xerox Document Centre Reference Guide Page 11 25 7 Complete Document Centre Network Accounting Setups Choose to Enable or Disable Authentication in the Network Accounting Setup as follows Ready Select Features to scan your job Authentication Enabled If you enable Authentication users who enter incorrect User or LJ Account ID s will not be permitted to use the machine If you disable Authentication users who enter incorrect User or E Disabled Account ID s will still be able to use the machine See the Reference Guide for details The Network Accounting Setup screen contains two options Authentication Enabled or Disabled Authentication Enabled If you want to track
91. Scan Services Account Account Account User User User Number of Simplex Pages Number of Simplex Pages Number of Simplex Pages Number of Duplex Pages Number of Duplex Pages Number of Duplex Pages Paper Size Number of Phone Numbers Scanned Image Size Called 1 or 2 Staples Destination Phone Number List Count of Images by Size Media Type Fax Server Path Location Document Path Location Media Page Count Number of Pages sent to server Number of Pages sent to Location Media Size Completion Time Template Job Name Number of Sets Completion Time Job State Completion Time Page 11 20 Xerox Document Centre Reference Guide Using Network Accounting When Network Accounting is enabled on your system users will be required to enter an up to 16 character User ID and up to a 32 character Account ID to make any Copy Scan or Fax selections at the machine Ready to scan your job 1 Please input your User and Account IDs m ID Account ID Enter Network Accounting Login Screen at the Document Centre If users attempt to print from their workstation they will be presented with a login screen prior to sending their print job This Client login screen will be seen in any customer driver web submission tool or TIFF submission tool LPR UNIX environment is currently not supported CentreWare Accounting 71 xl User ID Account ID
92. Set the time date and the display format Refer to page 10 21 Timers Set the time interval when the machine will return to a default selection after use printing will be resumed after a period of inactivity or a job will be deleted from memory if it is not completed Refer to page 10 22 Reduce Enlarge Presets Change the factory default settings This feature is on the first Refer to page 10 26 System Setting screen on DC models Configuration Report Enable or disable automatic printing of a configuration report when the machine connects to a network You can also print Refer to page 10 23 8 a report at any time by pressing the print now selection Page 10 8 Xerox Document Centre Reference Guide System Settings Screen 2 Ready Select Features to scan your job gogga Job Sheets 7 Reduce Enlarge Measurements Presets Units inches Separator 123 456 00 Decurler Setting Display Options Document Scanner Size E Bound Originals Off ETI Sensing Booklet Off Measurements Establish the measurement units and the numeric separator Refer to page 10 27 Document Scanner Size Sensing Refer to page 10 28 Changes the default size zone settings for documents fed into the Document Feeder Decurler Setting Refer to page 10 29 This allows you to reduce the amount of paper curl in the output copies Display Options Refer to page 10 30 Provides a choice of scannin
93. Setting up your Internal Auditron System ccccsssseeereeeseseeeees 11 12 Initializing the Auditron System ceeeceeeeeeeeeeeeeeeeeeeeeeaeeeeeeeees 11 12 Changing the Tools password inner 11 14 Lie tren LEE Le EE 11 15 User Accounts and Access Rights 11 16 ACCESS are Ml ne EE 11 17 Default ACCOUNT iisisti dietei svescsactevoessuetsessctesatsseaeaaacers 11 17 Auditron General Accounts ccccccceceesseeeceseaeeeeeeceeeeesesenaeeeeeseaees 11 18 Network Accounting Overview Optional Feature csscsssseeeees 11 19 Types of Tracked Data cs ciais iiaii iriri ariii NE a A a a 11 20 Using Network Accounting seeessssesessrrressrrnesrrnnnesnnnnneernnnneennnnnennnnnenne 11 21 Logging In and Out of the Document Centre sssssssssssesnneneenrnnerer nenene 11 22 Setting Up Network Accounting cccceceeeeeeeeeeeeeeaeeeaeeteeeeeeeeaaeennes 11 23 12 Ret rence 7m nn EES 12 1 Copy Job Default Settings sms 12 2 Tools Defaults 8 808 usines idee 12 14 Relocating your Document Centre ns isssisssmenes 12 22 The ENERGY STAR Programme sine 12 24 Low Power Indications cececeeeceecee cece eeeeeeeeeceaaeeeeeeeeeeeeeeeseneasaeeees 12 25 Setting Tray 6 to hold either A4 or 8 5 x 11 inch paper seen 12 27 Material Safety Data Sheets ss inisnnnnnnces 12 28 Document Centre Document Security Note cssscssseeeeeseeseeeeees 12 31 Greenwich Mean Time Offset issssnnn
94. Storage Do not handle or store near heat sparks flames or oxidizing agents Store in a cool place Conditions to Avoid Avoid prolonged or repeated skin contact Section IX Spill Leak and Disposal Procedures For Spills or Leakage Eliminate sources of ignition Small spills should be flushed with large quantities of water Large spills should be ab sorbed with vermiculate or similar absorbent material and collected for disposal Waste Disposal Method Absorb liquid with vermiculate or other absorbent material or atomize into an incinerator where permitted Dispose of in accordance with federal state and local regulations Section X Transportation Information Correct Shipping name Hazard ID Packing Exception may apply Class Group D O T Flammable Liquid pos 3 1993 I Limited Quantity 49CFR 173 150 b ethyl alcohol Isopropanol Consumer Commodity ORM D 49CFR 173 150 b LA T A Flammable Liquid pos 3 1993 Il N D ethyl alcohol Isopropanol I M O Flammable Liquid n o s 3 3 1993 I N D ethyl alcohol Isopropanol This ingredient is a toxic chemical subject to the reporting requirements of Section 313 of Title III of the Superfund Amendments and Reauthorization Act of 1986 and 40CFR Part 372 7XEL Xerox Exposure Limit N A Not Applicable N E None Established N D Not Determined 600E66270 Page 12 30 Xerox Document Centre Reference Guide Document Centre Document Security Note The following
95. TE Some image loss may occur because the physical dimensions of the paper sizes are different Xerox Document Centre Reference Guide Page 10 17 Standard Size Required Ready Select Features to scan your job How to get here Tools Screen 1 CF System Settings ons x Off Use when Auto Paper is selected System Settings 1 On will restrict the system selected output paper to within plus or Tray minus 5 millimeters of a standard size On Off will use the closest paper size that will contain the entire image Management If the required paper is not available the job will be held by the system Tray Management Standard Size Required This feature determines which paper sizes are selected when Auto Paper is used during a copy job and the paper that is available in the machine is not within 0 2 inches of the size of the output image If paper is available that is within 0 2 inches of the size of the output image that paper automatically will be selected and used regardless of which Standard Size option is selected Standard Size refers to the following sizes 8 5 x 11 inch 8 5 x 14 inch or 11 x 17 inch 1 If the output image is within 0 2 inches of a standard size and there is no paper loaded that is the same size as the output image and Standard Size Required is On the job will not be printed The user will be instructed to load the required paper size select a different paper or Reduction
96. ain Paper Curls e Load the paper in the paper trays seam side of the paper up Load the paper in the High Capacity Feeder and Bypass Tray with the seam side down The seam refers to the side of a ream of paper with a split in the wrapping It may also be referred to as arrow side first e Load non standard media in the Bypass Tray e Ifthe paper curls excessively flip the paper over in the applicable paper tray The Finisher does not stack the output correctly e Unload the finisher tray frequently Depending on your machine configuration there may be a pause button on the side of the finisher e Do not remove stapled sets while the finisher is compiling The Finisher does not staple or staple well e The finisher does not staple stacks of more than 50 sheets of 20 Ib paper e Use less than 50 sheets of paper if they are heavier than 20 Ib e Check the User Interface for a fault message indicating no staples Replace the staple cartridge Page 15 8 Xerox Document Centre Reference Guide Problem Symptom Recommendation Output Quality The machine did not enlarge an 8 1 2 x 11 inch document to fill an 11 x 17 inch page Ensure that the correct tray is selected e 11 x 17 inch paper can be loaded in the trays short edge feed only Select Reduce Enlarge More then Custom then Auto e Orient the original SEF If using the Document Feeder ensure the doc
97. an examine detailed information on any matches by selecting any line in the search results window When the correct match is found touch the enter button to add the recipient to the Address List Page 7 10 Xerox Document Centre Reference Guide Address Book The Public Address Book stores external or company addresses on the machine Normally updated by the System Administrator within Internet Services The Internal Address Book stores internal company addresses on the network Created by the System Administrator with the company network Feature S D A Q x S RQ xN Xerox Document Centre Reference GuidePage Image Adjustment Tab Ready to scan your job To Log Off press the Access button to the right of this screen g Image o Image Quality D Sides Scanned WI Original Input Type Normal Az 1 Sided kA Auto Lighten Darken 0 Portrait Suppression On o More Image Quality o Edge Erase 0 Resolution Contrast D Border Erase Slam Sharpness 0 Di The Image Adjustment Tab provides the following features for fine tuning the appearance of your finished output These features function the same throughout the Document Centre options e Original Input see page 6 15 for details e Resolution see page 6 15 for details e Image Quality see page 6 13 Select any of the buttons to view additional options A separate screen will appear for each feature You may set
98. an the Document Centre Do not force cloth or towels into confined areas or force parts open Document Glass Maintaining Optimum Performance The Document Centre scanner is one of the most sensitive in the industry and one of the reasons you can produce copies with unparalleled image quality In order to maintain this level of image quality the Document Glass must be cleaned Document Feeder Scan Area 14 Machine si E 8 N S Spots and specks in the Document Feeder Scan Area can show up as streaks on copies made when the Document Feeder is used Main Document Glass Specks and dirt can also cause image detection problems when using the main glass The scanner may interpret contamination as part of the image during a pre scan and produce faulty copies Main Area Document Feeder Scan Area Ensure Clean entire at least 1 inch immediately to right of area the black plastic ramp is cleaned ZA r Tete SA Recommended Cleaning materials e Soft lint free cleaning towels e Xerox Platen Glass Lens and Mirror Cleaner part number 8R3669 Apply a non abrasive cleaner to a towel rather than to the glass surface Wipe both areas of the glass ensuring that it is free of dirt and smudges Wipe away any residue from the cleaner Xerox Document Centre Reference Guide Page 14 11 Document Feeder EL Cleaning the Document Fee
99. ard Standard Characters and the International Keyboard Accented Characters Use this button to display the number symbols keyboard characters Depending on your selection the button label will change Page 7 8 Xerox Document Centre Reference Guide Cancel The cancel button will close the active window and ignore all entries Enter The Enter button will initiate the recipient search activity using information shown in the type in region of the window The system will search the selected Address Book for matching entries Use the C button to clear all the characters or use the Back Arrow button to back space and delete one character at a time Press and hold the button to clear characters until there are no more characters or the button is released Feature ABC J Use this button to change the keyboard characters to upper case or lower case Depending on your selection the button label will change 3 E S S S x gt 3 S Ry N Xerox Document Centre Reference GuidePage 7 9 How to Add Recipients 1 Select either the To Cc or Bcc button The Add Entry screen will display Using the touch screen enter an SMTP compliant recipient name For example anyone anycompany com You can choose an Address Book and enter the full name or a portion of the name of the recipient Select the enter button The system will search the Address Book and list all the names that match You c
100. ard size in the Document Feeder or a non standard size zone has been defined e Refer to Document Size Sensing on page 10 28 e Originals are in poor physical condition for example the originals are folded damaged have folded corners stapled or do not easily separate from each other Xerox Document Centre Reference Guide Page 15 15 O0 S Fee is WA S sS 2 Ry da e Page 15 16 Xerox Document Centre Reference Guide 16 Glossary Term A4 A3 B4 B5 Auto IQ Background Suppression Booklets Explanation These are common metric paper sizes Refer to Chapter 13 Paper amp Stock for more details This Image Quality enhancement enables the copier to determine the type of pixel as well as the surrounding pixels while it is scanning Based on the types of pixels identified the copier will produce the best possible image This feature prevents the reproduction of unwanted background variations that result from originals having either colored backgrounds or that are printed on a very thin stock on which the images on the second side tend to bleed through Use this feature to copy from documents printed on colored paper A booklet is three or more images on a single sheet of paper that when folded create a readable booklet The Document Centre has the ability to create booklets on a variety of paper stock Refer to page 4 29 for more information about this powerful feature
101. as many features as you choose for each e mail job The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modified from its default setting Most feature screens include three buttons to confirm or cancel your choices e The Undo button resets the current screen to the default values that were set when the screen was opened a as rop a a 719 e The Cancel button resets the screen and returns to the previous screen a The Save button saves your choices and returns you to the previous screen Page 7 12 Xerox Document Centre Reference Guide Output Format Tab Ready to scan your job ee Image L e E mail Adjustment Output Format All Services Document Format D Reply To ES TIFF gs ANYONE ANYCOMPANY COM Output Format allows you to select the Document Format of your scanned file and change the Reply To address Document Format You can send e mail jobs in TIFF Multipage TIFF or Image Only PDF document formats The most universal format is Image Only PDF Use this if there is concern as to the software loaded on the recipient s personal computer Use TIFF to send each page of a multiple page document as a single file Use Multipage TIFF to send multiple pages as a single file Feature ka Q T S G RQ N Reply To Use the Reply To
102. asic More Fax fare lym Network Ga Faxing BEJ Copy Scanning Dialing Options Resolution Sides Scanned J Send List 2 Phone List 2 Sided Rotated 1 Load your originals If using the Document Feeder load face up The Document Centre has an image rotation feature that enables you to feed originals Long Edge Feed even if the destination Fax can only print Short Edge Feed 2 Press the Fax button to display the Fax screen 3 If Faxing 2 sided originals touch the 2 sided button Enter the fax number using the numeric keypad To send a fax to more than one number press the Add to Send list button then enter the next telephone number Repeat until all the numbers have been added Press the Send List button to view the list of destination phone numbers You can also use the Phone List to add preprogrammed numbers to the Send List Refer to page 5 13 Use the Dial Pause button on the control panel to add a pause between characters if necessary Add other Dialing Characters as necessary Refer to page 5 10 5 Press Start The Document Centre Will scan the originals and store the electronic files in the Fax Respository Confirmation Sheets and Transmission sheets If enabled by your Machine Administrator the machine will print a Confirmation Sheet when the job is successfully transferred to the Fax respository When the job is received by the distant station and the Network Fax software has enabled transmission repo
103. ault display Default multiple languages language to be changed on the User are installed Interface Power Saver Administration DC Models Standby Power 490 480470 460 490 480470 mode to Low DC 460 DC Power Mode 15 to 120 min 15 min Low Power 490 480470 460 490 480470 The Power Saver feature reduces Mode to Off DC 460 DC the machine operation cost by 0 to 120 min 75 min minimizing the power consumption when the machine is idle for a significant period of time Auto Shut Off Enable Enable Disable prevents the DC Model Disable from automatically powering itself off Xerox Document Centre Reference Guide Page 12 11 KI LS ES KI 5 gt Re N T Table 7 User Interface Power Saver and Configuration Defaults Feature Area Options Factory Explanation and Notes Default ST Models Standby Power 490 480470 460 490 480470 The Power Saver feature reduces Mode to Low ST 460 ST the machine operation cost by Power Mode 15 to 120 min 15 min minimizing the power consumption when the machine is idle for a significant period of time Low Power 490 480470 460 490 480470 Mode to Sleep ST 460 ST 0 to 120 min 75 min Decurler e Automatic Models with Adjust this setting to reduce the Setting Decurler a Finisher paper curl in your output copies Enabled Automatic e Automatic Decurler Decurler Enabled Disabled Models with e Maximum a Offsetting Decurler Catch Tray
104. ave been cleared and that there is no torn paper inside a jam area e Ifthe machine is scanning and printing the different jobs wait until the current printing job is completed e Ifthe machine is scanning and printing the same job use Build Job to delay printing Scanning complicated half tones while printing complicated half tones requires more memory than typical copy jobs e If using the Document Feeder check that originals are flat and not folded O0 S Fee is WA S sS x Ry da e Output does not reflect the e Press Clear AIT between jobs selections made on the Touch Screen Copy Quality Output is too light or too e Check the quality of the original dark e Select Lighten or Darken e Select text if the original is text Xerox Document Centre Reference Guide Page 15 11 Problem Symptom Recommendation Copy Blurred images on output Load fresh paper Quality e Ifcopying from the Document Glass check cont d the quality of the originals set the input to Manual Platen Input close the cover and try again Ensure that the original is entirely flat against the Document Glass Missing characters on output e Load fresh paper Try using a smoother paper e Select darken if the original is light or the font is colored Gloss variations coining Check the quality of the original e If the original has large areas of solid density ad
105. ay from the machine to the network It is not available on DC Models Page 10 58 Xerox Document Centre Reference Guide Network Connectivity Test Ready Select Features to scan your job How to get here FF TCP IP Select a protocol then touch Start Test to get 5 AppleTalk Network Connectivity data Novell or IPX Test results will be shown here Tools Screen 2 vines VINES s NetBlOS Start Test S Machine Tests i NetBEUI Tools Screen 1 UF More amp S Gm S Machine Tests 1 Network Connectivity Use this option to test the network connectivity of the machine It is Test not available on DC Models Xerox Document Centre Reference Guide Page 10 59 Remote Testing Access for Network Controller How to get here ME Tools Screen 1 Network Controller Terminal More Window Enabling this option will allow Authorized Xerox personnel to Enabled remotely access your system to diagnose Network Controller Io problems Tools Screen 2 Disabled Uz Machine Tests SES Machine Tests More This screen allows Xerox to remotely access your Document Centre to diagnose Network Controller problems Refer to Sixth Sense in Machine Tests 2 this chapter for more details on remote access CF Remote Testing Access for Network Controller Page 10 60 Xerox Document Centre Reference Guide Customer Software upgrade Ready Select Features to scan your job How to get here
106. boards or for archival purposes Using the Multi Up feature you can create documents with up to 36 images for small statement size paper reduced onto 11 x 17 inch paper The practical limit is 16 for 8 5 x 11 inch paper To use this feature Select the button that identifies to the machine how your original images are oriented There must be one original for each image Select the desired number of Rows and or Columns from 1 to 6 The actual number of images is limited by the minimum reduction value 25 and the selected output stock The examples below are typical output that can be produced when using the Multi Up feature 1 2 1 2 1 3 4 Blank 3 4 516 2 J Area 4 originals using 6 originals using 2 originals using 2 rows and 3 rows and 2 rows and 2 columns 2 columns 1 column Page 4 30 Xerox Document Centre Reference Guide Covers Ready to scan your job 1 Output Cover Images 1 Sided No Covers Back only ES Cover Stock Front only Front and Back EE o Plain Paper White This feature allows you to add covers using stock drawn from a different tray than your copies You can have 1 sided or 2 sided front or back covers with or without an image The Covers section provides the following options Ke gt S Se Es gt No Covers will not produce any covers Select Front only to create a front cover Select Back only to
107. buttons are pressed These buttons are found when the More option under the Basic Copying Tab Reduction Enlargement is pressed Basic Copy Presets Ready Select Features to scan your job 25 78 154 This screen controls the options that appear on the initial copy screen To change the presets follow the instructions on the User Interface Page 10 26 Xerox Document Centre Reference Guide How to get here Tools Screen 1 System Settings System Settings 1 More System Settings 2 Uz Measurements Measurements Ready Select Features to scan your job Units Numeric Separator Inches Comma 123 456 00 mm Period 123 456 00 amp S Gm S el You can program the machine to display measurements in either inches or millimeters on the Touch Screen If you select mm most paper stock sizes and measurements will be displayed in increments of 1 mm If inches are selected the increments will generally be 0 1 inches Some common sizes such as US Letter 8 5 x 11 inch will be displayed in inches even though the display is set for mm Metric sizes such as A4 will be displayed regardless of the units of measure selected You also can select either a comma or a period as a numeric separator that will be used for displaying values above 999 Xerox Document Centre Reference Guide Page 10 27 Document Scanner Size Sensing Ready Select Features to scan your job
108. by the Machine Administrator and determine whether a user can change the programmed stock attributes There are four stock attributes size orientation type and color Correctly setting the Edge Guides in the paper trays allows the machine to sense the stock size and orientation automatically Xerox Document Centre Reference Guide Page 3 5 NOTE The Machine Administrator will set up each tray to be Fully Adjustable Dedicated or on a DC model Size Only If the tray is Fully Adjustable anyone can change the stock size type and color through a pop up screen that appears when the paper tray is opened then closed This screen provides the option to confirm or to change the paper settings When a Dedicated paper tray is opened a pop up screen will appear on the Touch Screen identifying the stock that should be loaded in that tray however it will not allow you to reprogram the settings Only the Machine Administrator can change the stock attributes for a Dedicated paper tray A Size Only paper tray allows anyone to adjust the size of the paper stock that can be loaded in that tray The system will not display the type and color of the stock and will assume it to be the standard default stock which is typically plain white paper This is available only on a DC model The ST model requires certain sheet orientation for network print jobs A message on the screen will notify you when the orientation is not correct to support netwo
109. cation Use this test to validate the checksum value Checksum of the software against a known value This Verification is helpful in determining if the software is incorrect or has become corrupted Xerox Document Centre Reference Guide Video Path Diagnostics Test Ready Select Features to scan your job How to get here Tools Screen 1 More 4 gt Start Diagnostics Test Tools Screen 2 ve Machine Tests d Machine Tests Video Path The Video Path Diagnostics Test tests the circuitry and verifies the Diagnostics electronic path involved in the process of moving the digitized Test image to the Xerographic module Press Start to run the Video Path Diagnostics test amp S Ce S To activate this test press the Video Path Diagnostics button and On a DC model follow the instructions displayed on the User Interface Tools Screen 1 Machine Tests d Machine Tests Video Path Diagnostics Test Xerox Document Centre Reference Guide Page 10 57 Echo Tests Ready Select Features to scan your job How to get here Tools Screen 1 UF More Close TCP IP The Network Echo Test allows you to test the AppleTalk Network Connectivity Select a protocol at left and Tools Screen 2 touch Start Test Novell or IPX Le Machine Tests SC Machine Tests Echo Test VINES A Start Test ik Use this option to perform an echo test which tests the electronic pathw
110. cation in the template list In this case screen 1 of 9 screens Scrolling through the Template Name List e To quickly get to a specific page in the Template Name list use the keypad to identify the page number then select the pound key The counter will display the page location e To advance through the list one page at a time use the up and the down arrow keys Page 6 4 Xerox Document Centre Reference Guide Selecting the correct Distribution Template Selecting the correct template depends on how you want your scan job processed and where you want the scanned image sent Typically your System Administrator will have established a template for your use Select a template based on where you want the file to be sent You can change the Sides Scanned Image Quality and More Scan Features settings after you select a Template To change the destination you must select a different template Making Templates Templates can be created or changed using CentreWare software For more information on creating templates refer to the CentreWare Network Scanning Services User manual This manual was included with the CentreWare software documentation that accompanied your machine It is also available over the Internet at www centreware com or www xerox com Templates can also be created or changed using the Document Centre Internet Services provided by the embedded web server Refer to the System Administration Guide for
111. ccount counters to zero for all User and General Accounts and will leave Auditron programming intact Initialize Auditron When this is selected all existing Auditron data and programming will be erased and the Tools access User Number will be reset to 1111 Selecting Initialize Auditron will always produce a confirmation screen If OK is selected twice the Auditron will be initialized and all the existing programming and the account data will be deleted Xerox Document Centre Reference Guide Page 11 15 So D on we S Bn Ce es How to get here Tools Screen 1 Access and Accounting Access and Accounting UF Internal Auditron Setup Internal Auditron Setup User Accounts and Access Rights User Accounts and Access Rights Ready Select Features to scan your job a y Next Open Account User Number Account Limit Total Copies Cm soon 0 nt Next Active Account Previous ES Account This screen allows you to assign the User Account User Number the account copy limits and the access rights You can also view the total number of copies made and reset the account copy counter To create or modify an account enter the account numbers using the keypad directly by scrolling or by pressing the Next Active Account a User Number is assigned Next Open Account a User Number is not assigned or Previous Account last account selected button Whe
112. copy print scan and fax usage by both User ID Account ID and amount of resources each user account uses for example types and sizes of paper stock duplex or simplex stapled or not stapled ensure the Authentication is Enabled This requires the Document Centre to accept only valid User and Account IDs User ID requires between a 1 and 16 character code be entered Account ID requires between 1 and 32 character code be entered Authentication Disabled If you want to track the types and sizes of paper stock duplex or simplex stapled or not stapled that are used by the Document Centre ensure the Authentication method is disabled This allows the Document Centre to accept both valid and invalid User and Account IDs Disabling the Authentication may be useful if conducting an analysis of the resources used on a particular Document Centre before Authentication Controls are instituted Users will still be required to enter at least one character into the User and Account ID fields Page 11 26 Xerox Document Centre Reference Guide 12 Reference This section contains significant reference information that can assist you with productivity improvement opportunities Feature Default settings User Interface Default settings System Default settings Relocation Requirements ENERGY STAR Programme Setting Tray 6 to hold either A4 or 8 5 x 11 inch paper Attaching an external accounting device Material Safety Data Sheet
113. creen This will reset the counter 8 Select Close 9 Select Exit Tools 10 Return the old Feed Roll Cartridge to Xerox Xerox Document Centre Reference Guide Page 10 43 Configuration and Setup Ready Select Features to scan your job How to get here Tools Screen 1 50Hz 60Hz Document Scanner Xerox Customer Center C More EN 60Hz Cover Color Number ite Tools Screen 2 Disk Finisher Setup Optional Services UF Configuration and Setup Any changes to the configuration require a system reboot 50 60 Hz The correct Hertz setting for your location has been made at the factory prior to installation Do not change it If you have any questions contact the Welcome Center Document Scanner Cover Color A white cover is standard but gray is available as a separate installable kit A gray cover allows the Auto features Auto Auto Paper and Auto Center to be used with the cover closed If a gray cover is installed this button must be changed to gray Optional Services After any of the optional network services Network Scanning Network E mail Network Fax or Network Accounting are installed on your Document Centre use this feature to enable them This feature should be enabled after the optional services are installed Refer to the specific chapters for more information on installing the optional services Page 10 44 Xerox Document Centre Reference Guide Xerox Customer Call Center Use this b
114. d 1 gt 2 Sided Sp 8 5x11 D Zita roi or 2 gt 1 Sided 147 211 78 2 8 78x11 69 D 3 Select a template that contains the destination and other settings for your scan job from the Template Name List Ready to scan your job Network NV Image All Services Scanning Adjustment Template Name Te late Details DEFAULT Destination DLOWY ELLEN ELLEN MICHAEL MGR MAIL Output Format XEROX CHI 41 AYVOL1 USERS ELLEN Scan Update Template 0 Document List LE Management Fields 4 Ifyou require additional scanning options touch the More Scan Features tab and then select the desired button 5 Press Start The job will be processed in accordance with the programmed settings contained in the template Page 6 6 Xerox Document Centre Reference Guide Network Scanning Tab This tab contains the following selections Template Name Template Details Destination Update Template List Document Management Fields Ready to scan your job LATE All Services Scanning Template Name eow f ELLEN MICHAEL 1 9 MGR MAIL e Output Format Template Details Destination XEROX CHI 1 OLI USERS ELLEN Scan Update Template a Document List RI Management Fields e E S KE Ry S E R E S0 D E E S e WA E S Ee 2 V Template Name The Template Name list contains the fac
115. d 4 Microsoft PowerPoint Philip Mitchell Waiting for printer Copy Jobs LSC Copy Job 843 Local User Scheduling 6 Microsoft Word Philip Mitchell Held This screen displays all the jobs currently in the queue Each will be identified with the following information Queue number Job Name Owner and Status Scrolling through the Job Status List e To quickly get to a specific page in the Job Status list use the keypad to identify the page number then select the pound key e To advance through the list one page at a time use the up and the down arrow keys All copy jobs will have a Job Name of Copy Job followed by a number The owner is identified as Local User Print Job owners will be identified by name Common messages and explanations are listed below Table 1 Job Processing Status Processing Explanation State Processing The machine is currently processing the image for this job Printing The machine is currently printing or is scheduled to print the job Completed This job has completed printing This status will be seen only when the completed jobs screen is selected Page 8 2 Xerox Document Centre Reference Guide Table 1 Job Processing Status the printer Processing Explanation State Held This job has been temporarily stopped from reason processing The job will remain in the queue until released Deleted This job was deleted from the queue
116. d at any time and will assume the values of the last job segment NOTE The recommended limits of Build Job are 100 individual job segments and 1000 8 5 x 11 inch images with 5 area coverage If these limits are exceeded your job may be deleted Xerox Document Centre Reference Guide Page 4 35 Build Job Controls Ready to scan your Build Job segment 1 Originals Scanned End Build Job gq Cancel Sample 25 EE Printing Sample Last Delete All Segment Segments EE Delete Last RO Segment After the final segment is scanned press the End Build Job button to accept the programming The entire job will be printed and Build Job will automatically deselect Use Sample Last Segment to see a proof of the last segment you just scanned The copy will go to the default output tray If you are satisfied with the sample you can continue programming your job Use Delete Last Segment to delete the last segment that was just scanned You can continue programming your job Use Cancel Sample Printing to halt a sample print job that is currently running This option can save paper and time by stopping the sample printing of a large segment You can then reprogram and rescan the segment Use Delete All Segments to delete the current job and return to the main Build Job screen Page 4 36 Xerox Document Centre Reference Guide Sample Set Ready to scan your job 1 Use this feature to make a sample set for you to revie
117. der routinely will help prevent misfeeds The cleaning procedure is Dampen one end of a towel with Xerox Lens and Mirror Cleaner 8R3669 Open the Document Scanner Top Cover Clean the rolls and all visible black colored surfaces Close the Document Scanner Top Cover and raise the Document Feeder Clean the rolls and all visible black colored surfaces Clean the entire surface of the Document Glass as described previously Repeat as required Ensure that the Feed Rolls are dry before you use the machine User Interface and User Interface Touch Screen Ready to sean your j Help N language X Access A gt ell Zeen TE i de e ha ent Output Format Job Assembly ee ures 7 lon Clear All SC GD NES J Output 2 Sided Copy Reduce Enlarge Paper Supply DEE e Fe N FE pg e d Top Tray Collated 1 1 Sided 100 Auto Paper S ef ei 6 ee W E senpase opjPause oise iron ei E D OG Eeer O Co Cen A NA NCA pres Power Saver Cen Touch any key to begin ae Clean the User Interface with a lint free cloth dampened with common household cleaner or Xerox Lens and Mirror Cleaner and wipe Page 14 12 Xerox Document Centre Reference Guide 15 Problem Solving The following pages provide an overview of some of the problems that may occur with the Document Centre and contain a variety of tables that will assist you in solving hardware software and programming problems It provi
118. des information on how to contact the Welcome Center on S EN Fee is WA S 2 ez 2 Ry da e Xerox Document Centre Reference Guide Page 15 1 General Operating Guidelines A variety of situations can affect the quality of your output For optimal performance ensure the following guidelines are followed e Do not position the Document Centre in direct sunlight or near a heat source such as a radiator e Avoid sudden changes in the environment surrounding the Document Centre When a change occurs allow the Document Centre at least two hours to adjust to its new environment depending on the extent of the change e Follow routine maintenance schedules for cleaning areas such as the Document Glass and the output trays e Always set the Edge Guides in the paper trays to the size of the media in the tray Otherwise you may experience jams Page 15 2 Xerox Document Centre Reference Guide Calling the Welcome Center If you are experiencing difficulty with your Document Centre check the suggestions in the following Table of Troubleshooting Tips to see if you can solve the problem before contacting the Welcome Center You might be able to resolve the situation quickly If the difficulty persists contact the Xerox Welcome Center The Welcome Center telephone number is conveniently located on the Machine Information screen The Welcome Center will want to know the following information The nature of the prob
119. des that have been reported on the machine The list is presented in descending sequence from newest error code to oldest NOTE Use this information when reporting a problem to the Welcome Center Ke S S Lei amp 2 ps S SN Xerox Document Centre Reference Guide Page 9 7 The Supplies Tab NOTE Ready Select Features to scan your job Mac Information Feed Roll Cartridge End of Life Xerographic Module Tray 2 365 Days Image Count 4 448 Supplies Tray 3 365 Days Projected End of Life 65 Days Tray 4 365 Days Automatically Ordered On Tray 5 365 D Fuser Module DN ays Image Count 4 447 Tray 1 365 Days Projected End of Life 197 Days Document Scanner 365 Days Automatically Ordered On This screen lists the approximate number of days until each Replaceable Unit including Roll Cartridges are expected to reach their end of life The number of days left is an approximation and is a calculation based on your daily volume When the Xerographic and Fuser modules need to be reordered or replaced a message will appear on the Touch Screen The Machine Administrator is generally responsible for changing the replaceable units Recently replaced or seldom used trays may indicate end of life greater than 365 days As the Trays and Feed Rolls are used this number will automatically adjust Page 9 8 Xerox Document Centre Reference Guide 10 Tools amp S Ce S
120. dio Tone volume 10 19 Power Saver Timer 10 44 Programming time 10 22 Change Features default values 10 37 Humidity Adjustment 10 54 Initial UI Screen 10 38 Time and Date 10 21 Tools password 11 14 Track Copy and Print Usage 11 1 Humidity Controls Adjusting 10 29 Index 4 Xerox Document Centre Reference Guide I Image Adjustment 6 12 Image Adjustment Tab 4 12 Bound Originals 4 18 Default settings 12 3 Edge Erase 4 21 Image Quality 4 13 Image Shift 4 26 More Image Quality 4 15 Original Input 4 22 Image Orientation 2 2 Image Quality 4 13 Background Suppression 4 14 Contrast 4 15 Lighten Darken 4 14 Problem Solving 15 4 Sharpness 4 15 Use of settings 4 16 Image Quality Tests Patterns 10 53 Image Quality Scan 6 13 Image Rotation Side 2 Rotation 4 7 Image Shift 4 26 Incomplete Scan Timer 10 22 Information Sources 2 4 Internet Services 6 19 How to Access 6 20 Interrupt button 3 10 Invert Image Creating a Mirror Image 4 33 Creating a Negative Image 4 33 J Jams Clearance Areas 14 6 Clearing 14 5 Job Offset 10 35 Job Progress Screen 16 3 Job Queue Job Status 8 5 Maximum Memory 8 1 Single Job Mode 10 33 Job Review Summaries 4 12 Job Sheets colored 10 25 Job Status Default setting 10 38 Job Status button 8 1 Job Supplement See Build Job 4 20 Job Timer 11 4 K Keypad 16 3 L Labels 13 14 Landscape 2 2 Language Changing the display 3 10 10 38 Large Image Counter 11 5 LED Indicator Test 10
121. discussion summarizes how remote and local service tools interact with the Document Centre 490 480 470 460 DC ST as well as the state of customer image data when the job is complete Service The Document Centre can be accessed locally through a Portable Service Workstation PWS or remotely through the optional Sixth Sense feature using a standard telephone line Both tools are designed for the same purpose to assist with the service of the machine The Sixth Sense feature allows Xerox Service Personnel to diagnose problems the customer is having with the machine to either fix the machine during a session or prepare for a service call The capabilities of the PWS and Sixth Sense are similar running diagnostic programs collecting fault information and reading and modifying control parameters These tools do not provide access to any customer image data There is no connection to where the data exists in the system from either the PWS or Sixth Sense The sole interaction with the printing function for service personnel is the ability to request the system to print internally generated test patterns Customer Job Life Images For a copy job as a customer job is scanned the information is stored in RAM random access memory and is transferred to the image disk an internal hard disk drive The image information on the image disk is virtually encrypted because it is compressed with a non standard format and is stored with non determinis
122. do not trigger the automatic sensors in the Document Feeder Remove the folds before feeding Originals with X Remove the sticky notes from originals prior to feeding sticky notes originals The sticky notes may jam or trigger the attached incorrect sensors causing poor copies Envelopes X Copy from the Document Glass Tab Stock X Copy from the Document Glass Labels X Copy from the Document Glass GBC brand X Copy from the Document Glass papers Glossy X Copy from the Document Glass Photographs Transparencies X Copy from the Document Glass Page 13 16 Xerox Document Centre Reference Guide Paper Loading Storage and Handling NOTE Loading Before loading paper unwrap the paper from the moisture resistant wrappings discard the wrapper and insert the paper in the tray Use the labels or directions in this section to correctly load special stock Fanning the paper edges is not required but may be beneficial with certain stocks in dry environments me S Le g ES Kei Storing and Handling Paper Damaged curled or damp paper can cause jams and image quality problems Follow these simple rules to store paper stock e Store paper in dry conditions away from extreme heat or cold such as radiators or open windows Lay the paper flat on a shelf or pallet above floor level e If possible leave the paper wrapped and boxed until you are ready to use it otherwise re wra
123. e Document Centre open or configure the system so users cannot initiate a service unless authentication is provided Service Access Control 1 Open This means that any user can approach the system and initiate any service without network Authentication This setting is independent of any accounting access that may be required by the system You can choose to allow the system to be 2 Guest Mode Only This requires the user to enter a system passcode to access the protected system functions GE e S S o oO Lei Ry e ss S zs vw 3 Network Authentication Only This requires a user to enter at least a user name and password based on the authentication environment selected by the Machine Administrator Refer to Tools page 44 to enable or disable network configuration settings 4 Both Guest Mode and Authentication Mode NOTE If a system is set to require network authentication you may also choose to enable Guest Mode With Passcode This will allow the users the option of authentication mode Xerox Document Centre Reference Guide Page 6 23 Network Authentication Access NOTE Ready to scan side 1 1 Authentication Access Provide user name and password Guest Access Provide a login passcode If Network Authentication is required you will be presented with a Login Required screen Network Authenticated Access requires a Network Login Name and Password If you do not have a
124. e Reference Guide Mixed Size Output To produce mixed size copies you must first tell the system to expect Mixed Size Originals otherwise the output will be on common size paper Go to the Image Adjust Tab On the Original Input screen select the Mixed Size Originals button When mixed size output is desired any one of these options must also be selected Auto Paper Auto or Auto Center Examples of US document size combinations are as follows e 8 5 x 11 inch SEF and 8 5 x 14 inch SEF e 8 5 x 11 inch LEF and 11 x 17 inch SEF Scanning time for one sided originals is significantly slower than normal when this option is selected Double sided documents can be processed with this feature at no loss in productivity Mixed Size Originals cannot be selected if both Auto Paper and 1 2 Sided options are selected Ke gt S Se x gt NOTE Use Auto Paper to produce the same size output as the original sizes The copy paper must be the same size and orientation as the originals Use Auto to produce the same size output based on the paper size you select Xerox Document Centre Reference Guide Page 4 25 M e Ready to scan your job Se Zen O Oe Image Shift No Shift E Side 1 Auto E Center Side 2 Margin Shift This feature allows you to control the position of the image on the output page There are three selections No Shift is the default setting
125. e and color The next two positions can be customized by the Machine Administrator In the screen pictured above the first 2 positions are 17 gt 11 64 reduces an 11x17 inch sized image to fit on 8 5x11 inch paper 14 gt 11 78 reduces an 8 5x14 inch sized image to fit on 8 5x11 inch paper Selecting More provides two additional reduction and enlargement options Normal and Custom as shown on the next two pages Page 4 8 Xerox Document Centre Reference Guide Normal Setting me SS SS 25 129 Normal 100 P 8511 gt ina 25 400 a 64 154 mA 100 AN DEA DT 3 Custom age Auto 2 78 200 14 211 J Select Normal to reduce or enlarge your output image the same proportion percentage in both directions The 100 and Auto provide the same functionality as described on the previous page and are located here for your convenience In addition there are six preset percentages of reduction or enlargement from 25 to 200 designed for resizing to common document sizes when copying from the Document Feeder Ke gt S Se x gt Entering numbers from the keypad When copying from the Document Glass you can make non preset adjustments as illustrated below Using the Sy Using the scroll keypad buttons If the box does ex 400 A Press the arrows to not have a black adjust the reduce background 100 enlarge simpl
126. e energy and the resources used in a typical work environment Both timers are reset automatically to their programmed values when a User Interface button or the Touch Screen is touched The machine automatically reduces energy consumption when it is not being used as indicated in the illustration below DC Model Machine Power Consumption Power usage when copying Power usage while 1650W Normal Power 1440W timer active 1425W 490 450W Power usage 1425W 480 450W while Low Power S 470 450W Mode timer active 460 450W 490 280W 480 280W 470 255W 460 205W Making Standby Copies Mode off waiting to be used Low Power Mode Off m bower Nen Low Power light on Time Machine will automatically power itself off The Auto shut off can be disabled in Tools Page 12 24 Xerox Document Centre Reference Guide Power usage when ST Model Machine Power Consumption copying 490 1650W Power usage while 480 1440W Normal Power 470 1425W timer active 460 1425W 490 450W z 480 450W ower usage 7 470 450W while Low Power Power usage 460 450W Mode timer active while in Sleep 490 280W Mode 480 280W 490 280W 470 260W 480 65W 5 460 260W 470 65W S Making Standby 460 65W Copies Mode S waiting to He be used Low Power Sleep Mode Mode Off Low Power light on Time Machine does not automatically power its
127. ePage 5 9 Dialing Characters Ready to scan your job Character Password Check Switch s Add Character Add to Send List Pulse to Tone Switch JE Dialing characters are special characters that provide a unique capability when dialing through a telephone network or to a specific fax machine Depending on the setup of the telephone and communication lines some or all of the following characters may be needed Dial Pause This character provides a 3 second pause in dialing This pause gives the Document Centre time to switch from an inside line to an outside line during automatic dialing For additional pause time add multiple pause characters However do not add pauses unless a delay is expected If using charge code numbers enter a pause after the fax number but before the charge code numbers to ensure that the telephone line is ready to accept the numbers Dial Pause is also available as a button on the keypad Long Pause I This character provides a 5 second pause in dialing This pause is used if you normally have a long wait for a dial tone Page 5 10 Xerox Document Centre Reference Guide NOTE Group Dial Group Dial indicates that you are about to enter an identifier for a group that has previously been setup using the Network Fax software When the job is sent the Network Fax software will pick out the group ID and send a copy to everyone listed in that group Using the Gr
128. ed SEF 2 2 Original Input screen 4 22 Original Size Scan 6 15 6 16 Output Format Tab Booklet Creation 4 29 Covers 4 31 Invert Image 4 33 Multi Up 4 30 Transparencies 4 28 Output Options 10 34 Offsetting 10 35 Out Of Staples Option 10 35 Ozone Information Room Volume 1 5 P Paper Automatic Size Substitution 10 17 Jams 14 5 Loading Special Stock 13 13 Selectable Options 4 11 Storage and Handling 13 17 Throughput performance 13 2 Paper Feed Roll Cartridges 9 8 10 43 Paper Tray Settings Setting the Default Stock 10 16 Paper Trays Bypass Tray 3 7 High Capacity Feeder 3 8 Media Capacity 13 3 Setting Up Paper Trays 3 5 Status 9 4 Trays 1 to 4 3 5 Password Changing 11 14 Tools Password default 10 2 Password check switch Fax 5 11 Pathways Features 4 1 Job Status 8 1 Listing of 3 9 Machine Status 9 1 Perforated Paper loading 13 13 Phone List 5 13 PhoneShare Device Connecting 10 49 Photograph Copying 4 13 6 13 PIN number 11 6 Platen 16 4 Portrait 2 2 Power Power Saver Administration 10 44 12 11 12 12 Power Saver Light 3 9 Resetting the Software 10 64 Turning the Machine On Off 14 2 Pre printed and letterhead Paper Loading 13 13 Print Job Control 11 5 Xerox Document Centre Reference Guide Index 7 Print to Edge 4 21 Priority Setting Job Priority 10 32 Using Interrupt 3 10 Problem Solving 15 1 Proof See Sample Set 4 37 Proof see Sample Set Pulse to tone switch Fax 5 12 Q
129. ed by selecting the desired button The default is enabled When the feature is disabled output copies will be delivered to the output tray in an even stack This is helpful when users print large volume jobs where offsetting is not required This feature is not recommended for thin stapled sets sets between 2 and 15 sheets of paper Xerox Document Centre Reference Guide Page 10 35 Electronic Hole Removal Ready Select Features to scan your job How to get here On an ST model Tools Screen 1 System Setting On When On is selected this feature will suppress the black circles F1 commonly left when copying documents with punched holes System S etting This feature works only with use of the Document Feeder It is off turned off automatically with use of Photo Mode More d System Settings 2 More This feature is an optional kit that enables the removal of the black circles left when copying originals that have punched holes System Settings 3 Originals must be placed in the Document Feeder and the Electronic Hole Removal feature must be enabled Electronic Hole Removal Page 10 36 Xerox Document Centre Reference Guide Feature Defaults Copy jobs Tools enabled Not ready to program Select End Defaults to return to the Feature Defaults entr How to get here END Conving aert ob Assembly End Defaults Output 2 Sided Copy Reduce Enlarge Paper Supply 1 Staple D J 2 gt 1 Sided J 14317
130. ed at the machine These attributes include e Size This is the physical dimensions of the media The machine will automatically detect this e Orientation Paper will be fed into the machine either Long Edge Feed LEF or Short Edge Feed SEF The machine will automatically detect this e Color The color of the paper stock loaded in the tray e g red yellow or clear e Type Describes exactly what type of media is loaded in the tray e g letterhead hole punched or transparencies Tray Settings In a Dedicated tray the Machine Administrator assigns the size orientation color and type of the tray contents These selections are only changeable by someone with Machine Administrator access When a Dedicated tray is opened a pop up screen will inform the user which specific paper must be used in the tray In a Fully Adjustable tray the size orientation color and type of the tray contents must be programmed by the user Each time the tray is closed the user must confirm the tray contents In a Size Only tray available only on the DC Model the user can adjust size and orientation of the stock The tray will function just like those in typical light lens copiers Type and color are assumed to be the default stock Xerox Document Centre Reference Guide Page 10 11 How to get here Tools Screen 1 CF System Settings System Settings 1 Tray Management NOTE Tray Management Ready Select Feature
131. ed or optional software that is available on your Document Centre e Features Pathway To make copies send a fax or an e mail or perform a network scanning job press the Features button Press the Fax Network Scanning or Copy buttons on the Touch Screen to access these features e Job Status Pathway To check on the status of your job press the Job Status button e Machine Status Pathway To check on the status of the machine press the Machine Status button The Touch Screen also displays important messages about the current condition of the machine us Important messages ea are displayed here Original Type Lighten Darken a Normal fe Halftone Photo Lighten On a Normal D Text Photo gie Y fa off Background Suppression ii Darken Xerox Document Centre Reference Guide Page 3 11 gt EN K Es S S R 2 re Finisher NOTE The Finisher consists of the Top Tray and the Stacker Tray The Top Tray receives sheets that are purged from the system It can hold up to 250 sheets of small paper It can be set as a destination tray for non stapled jobs Copies that are less than 6 7 inches long in the feed direction or 8 inches long in the cross feed direction will go to the Top Tray rather than the Main Tray The Main Tray is the output tray for all other copies This tray can hold up to 2000 unstapled sheets It has two stapl
132. educe or eliminate moir However The lower the setting the less edge definition of text and lines Screen Special This provides smoother and less grainy pictures However There is a higher risk of blotches from certain types of originals Xerox Document Centre Reference Guide Page 4 17 Ke gt S Se x gt Bound Originals Ready to scan your job 1 Binding Erase Off Right Page 00 20 Left Page Both Pages ITR A EI Y This feature is used to copy pages from books or other bound documents onto separate single sided or double sided pages The Machine Administrator can add additional scanning options for the Both Pages selection giving you the choice of scanning left to right or right to left To use this feature 1 Open the Document Glass cover The cover must remain open during copying 2 Place the book face down anywhere on the Document Glass with the bottom edge of the bound document towards the front of the machine e To avoid skewing the book and therefore the copy align with the Book Binding Mark on the front edge of the glass e When an original is placed on the front edge of the glass any information within 0 25 inches of the bottom edge of an original placed will be deleted on the copy Most books do not have information within this area If this is not the case place the original anywhere on the glass at least 0 25 inches away
133. ees 12 33 Xerox on ihe Web ne ees cde tac Re ne nn tien 12 35 132 Paper tokari eseu ne RL ne eege 13 1 Paper and Stock Performance Information sees SSEEEERREEERSREEEER KEEN 13 2 Paper Handling Guidelines ccccecececeeeeeeeeeeeeeeeeeeeeseeeseneeeeeaes 13 2 Paper Tray Media Capability ccccccsceeeeeeeeeeeeeeseeeeeeseeeeeeaeeneaes 13 3 General Stapling Guidelines ccceeeeeeeceeeeeeeeteeteeeeeeteeeeeeeeeee 13 4 XX Xerox Document Centre Reference Guide Loading Types of Common StOCK nn 13 13 Document Feeder Paper Stock information cs cceeseeeeerenees 13 15 Paper Loading Storage and Handling cccssccceeeeeesseeeeeseeeeesseeeeneeeees 13 17 14 Machine Maintenance nr 14 1 Power On Procedures ns innnnnenneneenenness 14 2 Power Off Proc dures NEESS EES deeg N 14 3 Machine FaultS 8 0000 nn ak eenean annenin 14 5 Replaceable Units and Supplies es 14 8 Expected life of Replaceable Units 20 0 0 eeeeeeeeeeeeeeeeeeeeeeeeees 14 8 Reordering Replaceable Units and Supplies 0 ceeeeeeee 14 9 Changing the Finisher Staple Cartridge ccssecsseeessseesesseeeeeseees 14 10 Cleaning the Machine issnnnnnnennnnnennes 14 11 15 Problem SolVing 555228858588 sde Eege EE 15 1 General Operating Guidelines seen 15 2 Calling the Welcome Center ss issnnnnennnnnnes 15 3 Diagnostic TOONS ees see EENS 15 4 Troubleshooting Tips sses arriaren ONNIE
134. elf off Low Power Indications The only observable indication that the machine is in the Low Power Mode as opposed to off is by observing the condition of the Power Saver Light on the User Interface It is important that the walk up users can identify when the machine is in the Low Power Mode as opposed to off The only way to recover from the Low Power Mode is to touch either a User Interface button or the Touch Screen If you want to use the machine and it is in the Low Power Mode simply touch any User Interface button or the Touch Screen The DC ST Models will be ready to make copies within 30 seconds for the Document Centre 490 480 470 and within 45 seconds for the 460 KI LS L Q 5 gt Re N T Xerox Document Centre Reference Guide Page 12 25 Paper and Resource Savings The second feature of ENERGY STAR is paper resource conservation You are encouraged to create two sided copies whenever possible for both the environmental and the financial benefits We recommend you set the Sides Copied default to 1 to 2 sided copies For more information about how to change these settings refer to the Setting Feature Defaults Copy Jobs section in Chapter 10 Tools This machine is compatible with most types of recycled paper having greater than 50 recycled content and greater than 10 post consumer content For best results it is recommended that you use Xerox recycled papers For more information about the
135. en ve THE DOCUMENT COMPANY XEROX Cantrallare Network Accounting Login Screen at the Work Station Xerox Document Centre Reference Guide Page 11 21 SD D on Q as S te Ce ny Logging In and Out of the Document Centre Logging into the Document Centre 1 Press either User or Account ID button 2 A keyboard with characters will appear 3 Enter the correct ID code using the keypad to enter numeric characters 4 Press Save and repeat for the next ID 5 The Enter button will become selectable 6 Press Enter 7 After you have successfully logged in the features screen will display Logging Out 1 Press either the Access or Clear All buttons 2 Press the Log Out button Page 11 22 Xerox Document Centre Reference Guide Setting Up Network Accounting How to get here Use the following steps to setup the network accounting option Tools Screen 1 g step P 8 oP Access and 1 Arrange for a software and hardware upgrade Accounting Contact Xerox to arrange for a Document Centre hardware and Access and software upgrade as well as delivery of network accounting Accounting software Authentication Mode e Install the Upgrade on the Document Centre GR A Xerox representative will install or upgrade the Document Authentication Centre hardware and software Mode Network Ensure the Document Centre has TCP IP and HTTP protocols enabled Accounting Your computer ne
136. en to enable or disable incoming calls from authorized Ur Enable Incoming Calls Xerox representatives This feature allows remote diagnosing of system problems If an actual service visit is required information that is gathered will provide the technician with a better understanding of the problem and will help to identify the necessary parts to fix the machine the first time This ultimately reduces the time that is required for an on site service call Xerox Document Centre Reference Guide Page 10 47 Entering the Outlet Telephone Number Ready Select Features to scan your job How to get here Tools Screen 1 More Ci Jon sen Outlet Telephone Number Please enter the telephone number of the telephone outlet jack connected to the machine ATI FTT TTTT Tools Screen 2 To enter a hyphen touch the button below CF Remote Data Touch Undo to redisplay the original number d Transfer Setups When number is correct touch Next to continue Remote Data Transfer Setups Uz Machine Telephone If the telephone number of the machine is changed for example by relocating the machine to a different area a new telephone number must be programmed Navigate to the Outlet Telephone number screen and using the keypad enter the new telephone number Page 10 48 Xerox Document Centre Reference Guide Using a PhoneShare Device To enter the extension when using a PhoneShare device follow the proced
137. ence Stapler Convenience SR ES The Convenience Stapler attaches to the back left corner of the machine It is designed for restapling originals and can also be used as an off line stapler The Convenience Stapler can handle a maximum of 50 sheets of 20 Ib paper It contains a cartridge that holds 5000 staples The staple cartridge used in the Convenience Stapler is identical to the cartridges used in the Finisher and may be interchanged Page 3 14 Xerox Document Centre Reference Guide 4 Making Copies The Features button allows you access to the copy selections Load your originals or press the Features button to display the screen where you can make copies prints or scans Press your selection on the Touch Screen If you do not see a screen similar to the one shown below press the Features Button Ready to scan your job 1 e gt So a S anguage ccess He if Basic More Copy aa ABC DEF E Copying E Fax BG Ze Si Features E 2 E Clear All 7 Output Job Status BE ER E interrupt g NE 8 OO Machine Status POS TN ONE StopjPause d E Tray Collated Ke gt amp S bo x gt Cast DOC Co Stai La OO E OA The Basic Copying EN Fax Network Scanning Tab provides access to the most commonly used copying features Copy see Chapter 7 EP Chapter 5 see Chapter 6 d un Network mores ES
138. eneral Guidelines 13 4 Ordering cartridges 14 9 Staple Cartridge Changing 14 10 Stapling limits 3 12 Stapling Convenience Stapler 3 14 Making Stapled Copies 13 4 Options 4 3 Status of job 8 1 Stock See Paper Stock Choice 10 25 Stock Settings 10 15 Stop Pause button 3 10 Stored Programming feature 4 38 Supplies Management Changing the Service Plan 10 41 Feed Roll Cartridge counters Resetting 10 43 Ordering supplies 14 9 Supplies Tab Paper Feed Roll Cartridges 9 8 System Management Tools see Tools System Settings Audio Tones 10 19 Display Brightness 10 20 Display Options 10 30 Humidity Adjustment 10 29 Image Rotation 10 31 Measurement 10 27 Reduce and Enlarge Presets 10 26 Scanner Size Sensing 10 28 Set Time and Date 10 21 Timers 10 22 Tray Management 10 11 T Tabs Printing 13 10 Telephone Numbers entering machine number 10 48 Templates Overview 6 4 Quick Navigation 6 4 Thin Stapled Sets 10 34 Thumbnail images 4 30 Time and Date Setting 10 21 Xerox Document Centre Reference Guide Index 9 Timers Auto Resume 10 22 Incomplete Scan 10 22 Power Saver 10 62 System Timeout 10 22 Tools Access Code 10 2 Changing the password 11 14 Overview 10 2 Touch Area Test 10 56 Touch Screen 3 9 3 11 Adjusting the Brightness 10 20 Adjusting the reset time 10 22 setting the default screen 10 38 Testing 10 56 Transparencies 13 14 Transparency Dividers 4 28 Tray Management Changing Tray 6 pape
139. environment Each button provides access to change a variety of options Table 8 System Settings Defaults Feature Area Options Factory Default Explanation and Notes Tray Management Trays 1 4 e Size Only e Fully Adjustable e Dedicated DC Models Size Only ST Models Fully Adjustable Fully Adjustable allows the user to adjust the size and the stock type of the tray Dedicated allows users only to use the programmed stock that is in the tray If you want to dedicate a tray to use specific stock such as transparencies letterhead or non standard stock use this setting Size Only allows users to adjust size and orientation of stock in a tray Tray 5 Bypass Tray e Size Only e Fully Adjustable DC Models Size Only ST Models Fully Adjustable This tray is designed to be easily loaded with non standard stock Tray 6 High Capacity Feeder Dedicated Dedicated This tray is designed to increase the availability of either 8 5 x 11 inch or A4 paper Page 12 14 Xerox Document Centre Reference Guide Table 8 System Settings Defaults Feature Area Options Factory Default Explanation and Notes Default Stock Stock Type Plain Paper The Default Stock Type is the most commonly used stock Stock Color White The default is the most commonly used stock color Standard Size On Off Off If on
140. er fuse or other safety device has been tripped e Liquid is spilled into the Document Centre The Document Centre is exposed to water e Any part of the Document Centre is damaged Page 14 4 Xerox Document Centre Reference Guide Machine Faults Ready to scan your job 1 Clear the jam in area 3 then remove sheets from area 2 e Remove the paper from area 2 It may be necessary to lift the green handle e Close the front door Occasionally a fault will occur at the machine that may prevent you E from using the machine such as e Out of Paper S e Low Dry Ink e Module Cartridge end of life vn e Paper Jam Detailed instructions for clearing these and other faults will be displayed on the Touch Screen Simply follow the instructions shown on the screen Paper Jams When a paper jam occurs the Touch Screen automatically displays a fault screen describing the location of the jam Instructions and animated graphics showing the required actions will also be displayed on the screen After the jam is cleared follow the instructions displayed on the screen If the jam occurred in the middle of your job the machine will automatically recover and reprint the sheets that were jammed NOTE When removing jammed media from the machine use the green handles and knobs as indicated on the Touch Screen Xerox Document Centre Reference Guide Page 14 5 Jam Clearance Areas L
141. er to Table 6 for more information 4 to 12 in or 102 to 305 mm Only 8 5 x 11 inch or A4 LEF 5 25 to 12 in or 133 to 305 mm Ce 8 to 17 in or 203 to 432 mm Call the Welcome Center to set Trays 1 2 3 or 4 to process 12 x 18 inch stock permanently Xerox Document Centre Reference Guide Page 13 3 General Stapling Guidelines The following information is provided for machines with a Finisher Dimensions that can be stapled This side must be Size between 8 to 12 inches requirements m Feed Direction to be stapled for stapling This side must be between 6 7 to 18 inches to be stapled Weights that can be stapled The Finisher can staple a maximum of 50 sheets of 20 Ib paper The table below lists the maximum staple capability for other paper weights Weight Maximum stapled sheets 20 Ib 50 24 Ib 44 32 Ib 33 65 lb Cover or 110 Index 22 Making Stapled Copies When making stapled copies orient your document so the edge you want stapled is visible when placed in the Document Feeder as you face the machine Select the appropriate Paper Supply orientation to achieve the desired staple location The following table illustrates the recommended feed direction of the original to achieve the best staple location Page 13 4 Xerox Document Centre Reference Guide
142. ers each with a 5000 staple cartridge that can staple sheets ranging in size from 6 7 x 8 inch to 12 x 18 inch of 16 to 110 Ib stock To ensure that the stapling of thin sets is satisfactory the machine stops after producing between 80 and 100 sets of 2 15 sheets to allow you to unload the machine It automatically resumes printing after it is unloaded or after one minute These options are adjustable in Tools Refer to page 10 34 for more information Some versions of hardware may not require these options Top Tray Main Tray Press the Finisher Pause Button to unload Stacker Tray during a print run Removing output while the machine is running may produce finished sets that are incorrectly stapled To unload the Finisher while it is printing Press the Finisher Pause button and wait for the tray to lower After you unload press the button again to continue Page 3 12 Xerox Document Centre Reference Guide Offsetting Catch Tray Offsetting Catch Tray The Offsetting Catch Tray is available on the Document Centre 460 DC or ST Output is delivered face down in offsetting sets The Offsetting Catch Tray holds a maximum of 250 sheets of 20 Ib media and does not provide stapling options gt N x KI a Q S Ki 2 e Xerox Document Centre Reference Guide Page 3 13 Conveni
143. es e g stapling special paper fonts The metric designation for paper weight in grams per square meter The reproduction of continuous tone images such as a photograph through a contact screen which converts the image into dots of various sizes This Document Centre feature enables completion of a job regardless of the orientation of the paper stock in the paper trays If the original and the selected stock in the tray are oriented differently the Document Centre Digital Copier will rotate the image to match the orientation of the Paper Tray stock Page 16 2 Xerox Document Centre Reference Guide Image Shift Input Job Progress Screen Job Queue Job Review Summaries Keypad LDAP Long Edge Feed LEF Machine Administrator Media Moir Multipage TIFF This refers to the ability to shift the scanned image of an original with respect to the paper output It is designed to be used for creating a binding edge Refer to page 4 26 for more information Original documents that you feed into the machine A pop up screen that is displayed on the User Interface when the Start button is pushed This window provides information about the active job The Document Centre has the ability to stack jobs as it processes them This feature enables the Document Centre to scan ahead The Job Queue can be accessed via the Job Status pathway button For more information refer to Chapter 8 Job Status These are tex
144. esented with a keyboard on the User Interface 2 Enter your Login Name Press the enter button 3 Enter your Password Press the enter button The system will attempt to validate the login information through the network server If the account information is authenticated the restriction will be released and the Fax tab can be selected The system will allow 5 attempts to validate login name and password If any of the information is incorrect on the last attempt you will be notified on the local user interface and all users will be locked out of all services offering authentication for a period of 5 minutes Logout To Log off press the Access button to the right of the screen and then press the Logout button Xerox Document Centre Reference GuidePage 5 5 8 is A x S Ry Lei Feature NOTE Login Guest Access Ready to scan side 1 2 os Authentication Access Type passcode using the keypad to the right Provide user name and password then select Enter Provide a login passcode Using the keypad on the user interface 1 Enter the passcode maximum of nine digits 2 Press the enter button The system will attempt to validate the login information If the passcode is authenticated the restriction will be released and the Fax tab can be selected The system will allow 5 attempts to validate login name and password If any of the information is incorrect on the last attempt y
145. essages about the status of the machine The User Guide provides information and instructions about using the features of the machine to perform copying tasks The Help system provides you point of need information At the Workstation for ST Models The Quick Start Guide for Printing contains easy to use and helpful information The CentreWare Help System is available by clicking on the help button on the Print Driver Used by the Machine Administrator The Reference Guide provides detailed information about all features and settings as well as maintenance The Personal Learning Program is designed to help train new users by providing interactive training on copying and maintenance tasks It also includes a computer based simulation of copying tasks that can be practiced at a computer workstation Page 2 4 Xerox Document Centre Reference Guide Frequently Asked Questions My Document Centre looks different Why The Document Centre is available in multiple configurations with the choice of an on line stapler telephone line connection and a high capacity paper feeder A fully configured system includes these options The Reference Guide covers a fully configured Document Centre Are there other options available Xerox provides optional software solutions that extend the capabilities of the Document Centre family These solutions include e Authentication The ability to limit access to Document Centre service
146. essages that are currently displayed on the Touch Screen Fuser Module Reorder Notification Use this screen to set the interval between the day that the Fuser Module reorder message appears and when the unit must be replaced You can also cancel messages that are currently displayed on the Touch Screen Page 10 42 Xerox Document Centre Reference Guide Resetting the Feed Roll Cartridge Counters NOTE The Paper Feed Roll counter must be reset whenever a Feed Roll is replaced If the counters are not reset paper misfeeds will likely occur from the paper tray with the newly changed Feed Roll amp S Ce S To reset the counters follow the instructions below 1 Press the Access button 2 Enter the Access login password Press the Go to Tools button 3 Select More to access the second tools screen 4 Select Supplies Management 5 Select Feed Roll Cartridge Replacement The following screen should appear This screen must be showing to reset a Feed Roll counter Ready Select Features to scan your job Please refer to the Reference Guide for feed roll cartridge replacement instructions Feed Roll Cartridge End of Life Tray 6 20 Days a Tray 4 46 Days Document Scanner 161 Days 213 Days 263 Days 364 Days Tray 1 Tray 2 Tray 3 6 After you replace the Feed Roll and close the tray a pop up screen will appear 7 Confirm the Cartridge replacement on the pop up s
147. ex Labels 00000 00000 Self adhesive labels for envelopes and packaging Do not duplex For best results feed labels into the machine LEF only Labels pose a special problem because depending on the number of labels per sheet there is an opportunity for the label to separate from the backing while inside the machine e Load face up in Trays 1 4 Load face down in Trays 5 6 Page 13 14 Xerox Document Centre Reference Guide Document Feeder Paper Stock information ve E Table 6 identifies the potential feeding problems when the Document Feeder is used All feeding problems can be avoided if the original is scanned from the Document Glass Ki Table 6 Document Feeder Paper Stock Information H W Types and Rating Notes oN condition of originals Coated paper Q Feeding lightweight coated originals approximately 16 lb or 61 gsm will normally work fine You may experience problems with the registration of copy images if a color image is within 0 4 inches of the leading edge the side that is fed into the Document Feeder first of the original High Talc paper O Q Originals with a high talc content may contaminate the Document Feeder Feed Rolls resulting in degraded performance Originals produced Q On copies with a high area coverage pictures and half on a Xerox 5100 tones tends to rub off on the Feed Rolls causing feeding Duplicator
148. faults Originals produced o Oils used to fuse the copies need to dry at least 2 hours on a Xerox 5090 or in order to prevent feeding problems After the oil has 5390 Duplicator dried feeding is not a problem Xerographic Color X Copy Xerographic color originals from the Document Originals Glass in order to avoid feeding problems Originals X Originals having a high percentage of pencil marks consisting of pencil sketches for example will transfer the lead to mostly pencil the Feed Rolls causing the originals to smear This is marks not the case for originals that contain occasional pencil marks in the document i e a reviewed marked up copy Xerox Document Centre Reference Guide Page 13 15 Table 6 Document Feeder Paper Stock Information Types and Rating Notes condition of originals Dog Eared X Originals with dog ears or folded corners on the lead Originals originals edge may cause a jam Ensure that the folds are with folded removed corners Too Many Sheets X Depending on the model the Document Feeder can feed in the Stack up to 75 or 100 sheets of 20 Ib paper The quantity that can be fed decreases with the heavier paper For example approximately 44 sheets of 24 lb or 33 sheets of 20 Ib can be feed through the Document Feeder Use Build Job to feed more than these amounts as a single copy job Folded Originals X Folded Originals pose a special problem as they
149. ference Guide Page 11 1 Si D Be S Ve S Fes N Auxiliary Accounting Devices You can connect an optional Auxiliary Interface such as a card reader or coin box to the Document Centre Installing an Auxiliary Accounting Device To install a device 1 Power off the machine 2 Following the instructions that are provided with the Auxiliary Interface device Connect it to the Document Centre as illustrated below The external device interface is located on the back of the machine in a recessed area as indicated below Connect the device to the P7 jack as indicated 3 After the device is connected apply power to the machine Inthe Tools section go to Tools Screen and press the Access and Accounting button Press Authentication Mode then press Auxiliary Interface This will permit the Document Centre to communicate with the external accounting device Where to connect an external device P7 Jack Document Centre 490 480 470 460 Page 11 2 Xerox Document Centre Reference Guide Auxiliary Device Notes The Auxiliary Device will charge copies to the account that is active when the copies are printed at the Document Centre If several jobs are programmed and scanned ahead they will be charged to the account that was active when the job was printed The Auxiliary Device cannot correctly track changes if the account is changed before the copies are printed To charge copies to the co
150. from colored paper originals or from newspaper originals Turn Background Suppression off when you encounter the following conditions e Using the Darken adjustment does not produce a satisfactory copy when copying very light originals e The original has a gray or colored border such as a certificate The machine will incorrectly assume that the border of the document is the background level of the entire original and consequently cause the entire image to appear lighter e To bring out fine detail that was lost due to the dark edge or gutter when using Bound Originals Page 4 14 Xerox Document Centre Reference Guide More Image Quality ons 5 Sharpness Screen E Auto Special e Bi i Ready to scan your job 2 z SES Contrast Sharp High Fa Ho Contrast controls the differences between the image densities within the copy Lower contrast settings improve the copy quality of pictures by reproducing more detail in light and dark areas of the original Higher settings produce more vivid blacks and whites for sharper text and lines but less detail in pictures Use the scroll buttons to adjust the contrast values Ke gt S Se Es gt Sharpness controls the balance between sharp text and moir undesirable patterns within the image Generally sharpness is used to enhance the copy quality after evaluating the output Use the scroll buttons to adjust the sharpnes
151. from the front edge e To compensate for books having dark borders or edges refer to page 4 23 for additional information 3 Select Left Page Right Page or Both Pages 4 If necessary apply light pressure in the center of the book to flatten it in order to minimize distortion of the image 5 Press the Start button Remember as this is an automatic feature from the glass the machine will make multiple scans Do not remove the original until all scans are completed Page 4 18 Xerox Document Centre Reference Guide Binding Erase Ready to scan your job 1 Binding Erase 00 20 0 4 Off Right Page Left Page a Both Pages CR y Binding Erase allows you to reduce the output shadow caused by the center binding of the book To adjust the amount of Binding Erase touch the arrow keys to change the amount erased For Left Page and Right Page options the area erased can be adjusted in 0 1 inch increments up to 1 0 inch For the Both Pages option the erased area can be adjusted in 0 2 inch increments up to 2 0 inches with the erased amounts divided equally between both pages Ke gt S Se ES x gt Bound Originals and 1 to 2 sided copying To use this feature with 1 to 2 sided copy select the to 2 sided copy option then select Bound Originals Position your original on the Document Glass as required select the appropriate page setting in Bound Originals and press the Start button
152. g sequence for bound originals and reading sequence for booklets This is useful for copying books or creating booklets that read either left to right or right to left Reduce Enlarge Presets Refer to page 10 26 Sets the presets on this screen in ST models displayed on the Basic Copying Tab and when Normal or Custom RIE is selected DC machines located on screen 1 of 3 Job Sheets Refer to page 10 24 Provides the choice of printing information sheets such as Banner sheets Error sheets Fax Status sheets and Scan Status sheets You can choose the type of stock they are printed on ST models only Image Rotation Refer to page 10 31 Enables the automatic image rotation when Auto or Auto Paper is selected On this screen in DC models Output Options Refer to page 10 34 On this screen in DC models Refer to the next page for details Xerox Document Centre Reference Guide Page 10 9 amp S E S System Settings Screen 3 Ready Select Features to scan your job colle Close Exit Tools Screen 1 e Image Rotation Auto R E On Auto Paper On Electronic Hole Removal L On Contention Management Output Options System Settings Screen 3 options may vary depending on machine configuration Contention Management Refer to page 10 32 Sets the priority in the queue for copy and print jobs Output Options Refer to page 10 34 Where the adjustments
153. ght to left or left to right Ready to scan side 1 Select 1 gt 1 Sided if this is your last original Right Page To create multiple or finished sets from several pages of your bound document select Build Job in the Job Assembly tab Left then ER Right Page Right then Ready to scan side 1 1 Left Page Reading Order Bound Originals Scan Order Booklet Print Order Reading Order Options display when Booklet Print Order is On Original Input Off 1 Sided Originals g E On 2 Sided Originals Left gt Righ Right gt Left Scanning Order Options display when Bound Originals Scan Order is On Additional options will appear when Display Options are on Page 10 30 Xerox Document Centre Reference Guide Image Rotation How to get here Ready Select Features to scan your job On an ST model Tools Screen 1 unio came sove System Setting Auto Auto Paper Off Off System Setting More F1 op A System Settings 2 More amp S Ce S On When the orientation of the originals and the output paper does not match this feature allows the scanned original image to be rotated System Settings 3 automatically 90 degrees in order to fit on the output paper This Image Rotation feature only applies to copy jobs If either Auto or Auto Paper are selected all the documents must be scanned and the digital images rotated before pri
154. hat is only partially scanned into memory and its deletion from memory This occurs when a job is partially scanned into memory and the documents are removed from the Document Feeder The job will be deleted from memory based on the value set in this feature When you press the Incomplete Scan button you can set the time from 1 to 10 minutes in 1 minute increments or disable the timer Default time is 3 minutes External devices connected to the Document Centre also share this timer If a job using an external attachment is prevented from operating by the external device and it is not allowed to resume it will be deleted when the timer expires Page 10 22 Xerox Document Centre Reference Guide Configuration Report EEN Kel e Tools Screen 1 S Cancel S F System Settings EE Ce Do not print Configuration Report at Print Configuration Report now Ss System Settings 1 cae cr Conti gu ration Print Configuration Report at Power E Report B This network related option is not available on the DC model When a Document Centre ST is powered on and ready to print a system configuration report will print out to indicate that the network printing functions are ready This report is also available by pressing the Print Configuration Report button shown on the screen above The configuration report contains information about the setup of the Document Centre This information includes network connection profiles se
155. hat the Feed Roll Cartridge is engaged correctly Repeated shut down from jams in Area 3 or copies with unexpected image shift when feeding from Tray 5 e After tray is reloaded confirm the stock attributes especially the size on the Touch Screen Ensure that the stock is correctly programmed Remove the stock and reload the tray e Depending on the Document Centre model ensure that there are no more than 100 or 75 sheets of 20 lb paper in the tray fewer if sheets are a heavier weight e Adjust the Edge Guides to touch the side of the paper in the tray Paper Jams inside the machine Check the Paper Path for obstructions e Make sure that the area 2 lever is in the correct position down Flip the paper over in the paper tray Check the paper tray Edge Guides to see if they are against the edges of the paper e Check that the Touch Screen is displaying the correct size for the paper in use e Load fresh paper Xerox Document Centre Reference Guide Page 15 7 O0 S Fee is WA S sS x Ry da e Problem Symptom Recommendation Paper Handling cont d Repeated Check Tray Messages on the User Interface and the paper is loaded in the tray e Adjust the edge guides against the stack of paper in the tray e Ifthe edge guides were not set against the paper stock in the tray when Start was selected delete the job in the job queue and begin ag
156. hillips Road Webster New York 14580 USA Canadian EME This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada Xerox Document Centre Reference Guide Telephone Requirements Notice US Federal Communications Commission 1 The FCC has established rules that permit this device to be directly connected to the telephone network Standardized jacks are used for these connections This equipment should not be used on party lines or coin lines If this device is malfunctioning it may also be causing harm to the telephone network this device should be disconnected until repair has been made If this is not done the telephone company may temporarily disconnect service The telephone company may make changes in its technical operations and procedures if such changes affect the compatibility or use of this device the telephone company is required to give adequate notice of the changes You will be advised of your right to file a complaint with the FCC If the telephone company requests information on what equipment is connected to their lines inform them of A the telephone number this unit is connected to B the ringer equivalence number C the USOC jack required D the FCC Registration number Items B and D are indicated on the label The Ringer Equivalence Number REN is used to determine how many devices ca
157. hrase For example Always follow safety procedures when operating equipment In addition references to other chapters publications or features are displayed in Italic typeface NOTE statements provides information that may affect a task For example NOTE Changing the defaults will affect every subsequent job If you have a Series of jobs that use the same programming features consider using the Stored Programming feature 2 Start Here CAUTION statements identify mechanical damage that can result from an action or alert the user of a potentially critical procedure or practice For example CAUTION Ensure that the power connection satisfies the following requirements WARNING statements alert you to conditions that may affect your safety or that of other personnel For example WARNING Do not touch the rolls of the fuser when you change the Fuser Module The rolls are hot Xerox Document Centre Reference Guide Page 2 3 Information Sources Use the following information sources to answer your questions At the Machine Labels are affixed at points of need throughout the system They depict information about loading originals or paper stock Green or Gold colored areas Gold colored areas typically indicate the handle or levers to push or pull when removing Replaceable Modules or Cartridges Green colored areas are where you clear jams The User Interface Touch Screen displays important m
158. i Xerox Document Centre Reference Guide e Stamps and other representatives of value of whatever denomination which may be or have been issued under any Act of Congress 3 Adjusted compensation Certificates for veterans of the World Wars 4 Obligations or Securities of any foreign government bank or corporation 5 Certificates of Citizenship or Naturalization Foreign naturalization certificates may be photographed 6 Passports Foreign passports may be photographed Immigration papers Badges identification cards passes or insignias carried by military or Naval personnel or by members of the various Federal Departments and Bureaus such as the FBI and Treasury unless the photograph is ordered by the head of such Department or Bureau 9 Copying of the following is also prohibited in certain states automobile licences driver s licenses and automobile Certificates of Title 10 Draft Registration cards and Selective Service Induction papers which bear any of the following information Registrant s earnings or income Registrant s dependency status Registrant s court record Registrant s previous military service Registrant s physical or mental condition Exception US Army and Navy discharge certificates may be photographed Xerox Document Centre Reference Guide ix Xerox Document Centre Reference Guide Table Of Contents 1 Safety Notes eege ee EENS Eege EECH 1 1 SyMDOlOQ VE 1
159. ic Copy screen Page 4 4 Xerox Document Centre Reference Guide More Stapling Options Stapling is only allowed in the main tray Select 2 Staples to produce output with staples on the side or across the top depending on the feed direction of the paper Select No Staples to produce Collated or Uncollated non stapled jobs Non stapled jobs can be directed to the Top Output or Main Output Tray NOTE To achieve the best staple location select the Paper Supply orientation that matches the format of the original document If the appropriate paper is not detected the system will prompt you to load the paper If the job is run without loading the correct paper a message will display advising you that the staple is not in the optimal position Ke gt S Se x gt Xerox Document Centre Reference Guide Page 4 5 NOTE 2 Sided Copy 2 Sided Copy 1 gt 1 Sided 1 gt 2 Sided 2 gt 2 Sided 2 gt 1 Sided The 2 Sided Copy selection provides you the option to make one or two sided copies from one or two sided originals from either the Document Feeder or the Document Glass e 1 1 Sided Use this option when your originals are printed on 1 side only and you want single sided copies e 1 gt 2 Sided Use this option when your originals are printed on one side only and you want to produce two sided copies For example if you have two single sided originals the image fr
160. ically deletes a colored or gray background More Scan More Image Contrast 0 Contrast controls the amount of difference Quality Sharpness 0 between the lightest and darkest areas on the output Sharpness controls the amount of edge definition on the output Resolution 300x300x1 The higher the scanning resolution the larger the image file created For OCR applications 300x300 usually provides the best results Original Input Auto Controls the contrast and sharpness of the image and the way the digital image is produced Page 12 8 Xerox Document Centre Reference Guide Table 5 Scan Defaults e Scan to Edge Feature Area Factory Default Explanation and Notes Edge Erase e Border Border Erase adds equal amounts of white e Edge space on all edges of your copies Edge Erase provides the ability to adjust independently the amount to erase along any of the document edges Scan to Edge enables images to be scanned and imaged to the edge of the output paper Scan to edge cannot be selected as a default Xerox Document Centre Reference Guide Page 12 9 KI LS ES KI 5 gt Re N T Table 6 Fax Defaults Lighten Darken 0 Suppression On Feature Area Factory Default Explanation and Notes Basic Fax Tab Sides Scanned 1 Sided Selects the orientation and the number of sides Portrait to be scanned Resolution Fine Fine 200x200 dpi is recomme
161. ician The Video Memory test allows you to determine if the memory used by the video controller is functioning correctly e Machine not responding to commands from the User Interface Use the Communications Self Test to verify that the User Interface is communicating correctly with the rest of the machine e The User Interface is not responsive Reset User Interface This resets the software that runs the User Interface without powering off the machine e The software will not recognize new hardware Application Checksum Verification Use to isolate problems and to verify that the system software is not corrupted e Appears to scan the original but won t print Video Path Diagnostics Use to isolate problems and to verify that the electronic path between the scanner and Xerographic module is functioning correctly Xerox Document Centre Reference Guide Page 15 5 O0 Fee i Le S 2 sS x Ry da e Troubleshooting Tips Problem Symptom Recommendation Power The machine will not power on e Check to see that the machine is not in Low Power Mode as indicated by the green light on the User Interface e Push the white power button to the ON position e Check to see if the power cord is correctly installed e Examine the circuit breaker for the line to see if the AC outlet is receiving voltage Paper Handling A document set will no
162. ift the lid and press the green button as indicated To separate the lid from the Document Feeder Area 6b EME de LES Area 4 Duplex area look for sheets on top of this open space Area 3a Look beneath the label to find the sheet Do not push down or lift up on the label Area 3 Fuser area includes areas 3b 3c and 3d Access these areas by pulling the green handle CAUTION THIS AREA MAY BE HOT Area 3e Open the top 2 paper trays to access this area Look for dropped sheets Sheets will frequently be left in Lift handle the machine is programmed to circulate paper this area when jams occur due to this area in the event of a jam Do not move the handle to improper feeding to left Ensure the handle is fully locked before closing the Front Door or the handle may be blocked or damaged Page 14 6 Xerox Document Centre Reference Guide High Capacity Feeder and Area 7 Bypass Tray Open to access aoUuDUaIUID I aulyav PI Finisher Area 5 and 5b Open to access Areas 5 5a Page 14 7 Xerox Document Centre Reference Guide Replaceable Units and Supplies gt Document Feeder Feed Roll Cartridge Installed by Xerox These are different than Paper Feed Roll Cartridges Dry Ink Cartridge Fuser Module Xerographic Module Paper Feed Roll Cartridge Installed by Xerox 1 per Paper Tray incl Trays 5 and 6 Developer Collect
163. il Transfer Protocol SMTP e mail addresses or search the available address books to select the address information to build the Address List for a job When manually typing e mail addresses be sure to enter an SMTP compliant e mail address format such as anyone anycompany com From The sender of the message The name is visible to all recipients of the message This field is automatically populated when Authentication is enabled To The intended recipient s of the message Ce A copy of the message is sent to the recipient in this box and the recipient s name is visible to other recipients of the message Bec A copy of the message is sent to the recipient in this box and the recipient s name is not visible to other recipients of the message Xerox Document Centre Reference GuidePage S D A Q x S RQ xN Feature Edit Subject Allows you to change the topic of the message Subject The topic of the message Details Displays the recipient address information and From addresses in the Address List Only available when the Address List has at least one entry Remove Deletes a selected address from the current Address List A confirmation message will be displayed Only available when the Address List has at least one entry Remove All Deletes all the addresses in the current Address List A confirmation message will be displayed Only available when the
164. ill see the stapling options otherwise stapling options will not be visible Sets of up to 50 sheets can be stapled All stapled jobs are delivered to the Main Output Tray Single pages or sets of more than 50 sheets will not be stapled For additional stapling information refer to the Paper and Stock Chapter page 13 4 When using the Document When using the Document Glass the edge shown will be Feeder the edge shown will stapled be stapled Xerox Document Centre Reference Guide Page 4 3 Uncollated More Ready to scan your job 1 ie cas en Collated No Staples 2 Staples Top Output D EL Uncollated 1 Staple 1 Staple Main Output Tray The Collated 1 Staple LEF 1 Staple SEF Top Tray and Main Tray options perform in the same manner as the options provided on the Basic Copying Tab refer to the previous page Additional output choices include Uncollated 2 Staples and No Staples More Output Options Use the Output Options screen to select specific Sort Staple and Output Tray preferences for your job Any output selection made on the Basic Copy screen will be reflected on the Output Options screen when the More button is selected Select Uncollated if you want your output sorted into stacks of individual pages To close the Output Options screen select Undo Cancel or Save Any selections made on this screen will be reflected on the Bas
165. ime format 12 or 24 hour e The current Hours Minutes and Seconds e AM or PM 12 hour format only Date options e The date format e Current Month Day and Year The machine does not adjust itself automatically for Daylight Savings Time Greenwich Mean Time Offset This option allows you to synchronize the time stamp of several geographically dispersed machines connected by a computer network This feature is only available on machines with Sixth Sense Press the button to scroll to the number of hours your time zone is ahead or behind the time in London England Use the chart on page 12 33 for assistance Xerox Document Centre Reference Guide Page 10 21 Timers How to get here Tools Screen 1 System Settings EE W s System Settings 1 Timers System Timeout controls the time interval between the last action at the User Interface and when the Touch Screen resets to the default settings When you press the System Timeout button you can set the time from 1 to 10 minutes in 1 minute increments or disable the timer The default time is 1 minute Auto Resume controls the time interval between when a job is paused using the Pause button and when printing is resumed When you press the Auto Resume button you can set the time from 15 seconds to 2 minutes in 15 second increments 0 25 min or disable the timer The default time is 30 seconds Incomplete Scan controls the time interval between a job t
166. in Shift provides the ability to add a specific margin on the output page KI LS L Q 5 gt Re N T Xerox Document Centre Reference Guide Page 12 5 Table 3 Output Format Tab Defaults Feature Area Options Factory Explanation and Notes Default Transparencies Off Off Provides the ability to produce e Blank transparencies with dividers in the Dividers same job It cannot be selected as a default e Imaged Dividers Booklet Off Off Automatically puts the scanned Creation e On images in the correct sequence to make a booklet The display options for Booklet Creation can be set to allow users to choose whether the sequence of images is from Front to Back or Back to Front Multi Up Off Off Automatically reduces multiple On images of the originals and places them on a single page It cannot be selected as a default Covers e No Covers No Covers Provides the ability to produce e Front covers on a document It cannot be selected as a default e Back e Front and Back Invert Image Mirror Image Off Allows you to change the direction e Off of the original image creating a e On mirror of the original Negative Image Off Provides the ability to create output e Off that is the opposite of the original e On Page 12 6 Xerox Document Centre Reference Guide Table 4 Job Assembly Tab Defaults Feature Area Options Factory Default Explanation and Notes
167. inals Faxed from the Document Centre are scanned and saved to a location on the server The fax software watches this directory and faxes any files it finds to the specified destination The identification of this repository location is part of the fax component software setup The same location must be entered into the Document Centre so the machine will route a faxed job to the correct location 4 Installation is complete Page 5 2 Xerox Document Centre Reference Guide Fax Repository Setups CentreWare Cem Internet Services ER Device Ze Index og Hom Document Centre services jobs status if properties maintenance support Properties Distribution Templates Document Centre B Description Repository Setup w Configuration W Biling Counters TCPAP Settings w Job Management Repository List Fax Repository 0 lt H Connectivi pa Protocol TCPAP Printing NetWare HA Distribution Templates File Server IP Address 0 0 VK Directory Path d tup W Template Pool Setup Login Name Default Template Password Em H 0 Machine Software internet Messaging Retype password H 0 Authentication Server Apply New Settings Copyriqit Xe ra Corporation 1997 2001 Al rights rese med Feature E z Ry Le H Services THE DOCUMENT COMPANY XEROX The Fax Repository is the location on the server where faxes that are processed by the Docu
168. ine 10 46 Application Checksum Verification 10 56 Audio Tones Changing the Volume 10 19 Testing 10 56 Auditron External Devices 11 2 Overview 11 6 Setting up a system 11 6 Tools password Changing 11 14 Authentication Authentication Overview 6 21 E mail Authentication 7 2 E mail Guest Access 7 4 E mail Network Access 7 3 Fax Authentication 5 4 Fax Nework Access 5 5 5 6 Guest Access Overview 6 25 Network Access Overview 6 24 Server Configuration 6 22 Auto features 4 22 Auto Paper Selection 4 11 10 14 Auto Reduction Enlargement 4 8 Auto Resume Timer 10 22 Auto Selection option 10 14 Auto Tray Switching 3 6 10 16 Auxiliary Interface Setup 11 4 Banner Sheets 10 9 10 16 10 24 10 25 Xerox Document Centre Reference Guide Index 1 Basic Copying Tab 2 Sided Copy 4 6 Default settings 12 2 Output 4 3 Paper Supply 4 11 Reduce Enlarge 4 8 Billing Counters 9 5 Binding Erase feature 4 19 Black Hole Removal 10 36 Booklet Creation Layout examples 4 29 Print Order Changing 10 30 Border Erase feature 4 21 Bound Originals 4 18 1 2 sided copies 4 19 Scan order Changing 10 30 Brightness See Display Brightness Build Job How to use 4 35 Using with Bound Originals 4 20 Buttons Features 4 1 Job Status 8 1 Machine Status 9 1 User Interface 3 9 Bypass Tray Paper Specifications 3 7 C Card stock Loading 13 13 Change Tray Settings 10 13 Changing the Staple Cartridge 14 10 Cleaning
169. ing an odd size original from the Document Glass for example business cards receipts checks or small billing statements NOTE Scanning multiple or odd shape originals using an Auto feature will produce a black area around or between the originals Page 4 22 Xerox Document Centre Reference Guide Book Binding Guide Mark Manual Platen Input Ready to scan your job 1 Standard Sizes wre 5 5 x 8 5 D A RE y 85x14 0 O O ON Auto Manual Platen Input Mixed Size Originals The Manual Platen Input feature allows you to specify the dimensions of the document scanning region There are several dimensions that correspond to common document sizes and orientations Select a standard size or use Custom size to manually adjust the scanning dimensions The adjustment range is 1 x 1 inch to 17 x 11 7 inches The originals are assumed to be registered at the left rear corner of the Document Glass Use this feature to scan e originals with dark edges that are difficult for the machine to detect transparency originals Bound Originals and Manual Platen Input You may want to consider combining these features when your bound original has dark edges Align the book with the Book Binding Guide Mark on the front of the Document Glass and enter the dimensions for one page of the book The allowed range is 1 x 1 inch to 8 5 x 11 7 inch Use the keypad to enter the adjustments The machi
170. inted is currently being printed or is in the queue to be printed Page 10 50 Xerox Document Centre Reference Guide Connecting the Telephone Line To install the link follow the procedures listed below NOTE The on line support link requires either a dedicated telephone line or a PhoneShare Kit to share the line with up to three other devices The telephone line must be an analog telephone line not a digital telephone line 2 N S 1 Power off the machine Connect one end of the phone cord to the machine s phone jack marked P4 This jack is located in the recessed area at the lower rear of the machine P4 Jack RJ11 Location Document Centre 490 480 470 460 2 Connect the other end of the cord to the telephone line that will be used for the modem communications 3 Power on the machine Xerox Document Centre Reference Guide Page 10 51 Machine Tests How to get here we ame tT On an ST model Image Quality Tests and Xerographic System Video Path Diagnostics Patterns Routine ei Test Tools Screen 1 User Interface Tests Echo Test Network Connectivity C More Selecting the Machine Tests button allows access to the diagnostics listed below Tools Screen 2 Machine Tests Image Quality Tests and Patterns On a DC model Tools Screen 1 Machine Tests Xerographic System Routine User Interface Tests Video Path Diagnostics Test Echo Test ST models only
171. ion to customer owned devices and networks Additions of customer owned or third party accessories that are attached to these printers copiers must meet or exceed the requirements previously listed All modules that require external connection must be installed per Xerox installation procedures Ke S 2 S gt Xerox Document Centre Reference Guide Page 1 9 Page 1 10 Xerox Document Centre Reference Guide 2 Start Here gt E This Reference Guide contains information on both the Document 8 Centre ST copier printer system and the Document Centre DC A digital copier N ys ST Press the button Load your originals or press the Feature Sa Scanning for the button to display the screen where you can appropriate make copies prints or scans feature Zi Fax ES KE Help langugeX Acess A J Basic More Copy Features ABC DE Clear All ep VS CDD CDD i aon SE y Features e 1 A Oe Output 2 Sided Copy Reduce Enlarge Paper Supply Job Status GH 1 mo Interrupt PS ON OT Top Tray Get 121 Sue 00 Auto Paper___ E 4 8 6 _ Main Tray Collated 1 gt 2 Sided Auto 6 6 A4 D Machine Status PUS ny We Stop Pause 1 Staple D _2 2Sided Casa IAU E 8 9 j 1 Staple D 2 gt 1 Sided A42 A3 141 52A Start A More More More More a RE Se ESS CS Oo Dei Pause En Power Saver Chr c O
172. is list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution Neither the name of The Internet Software Consortium DHCP nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission This Software Is Provided By The Internet Software Consortium And Contributors As Is And Any Express Or Implied Warranties Including But Not Limited To The Implied Warranties Of Merchantability And Fitness For A Particular Purpose Are Disclaimed In No Event Shall The Internet Software Consortium Or Contributors Be Liable For Any Direct Indirect Incidental Special Exemplary Or Consequential Damages Including But Not Limited To Procurement Of Substitute Goods Or Services Loss Of Use Data Or Profits Or Business Interruption However Caused And On Any Theory Of Liability Whether In Contract Strict Liability Or Tort Including Negligence Or Otherwise Arising In Any Way Out Of The Use Of This Software Even If Advised Of The Possibility Of Such Damage Xerox Document Centre Reference Guide iii Radio Frequency Notice US Federal Communications Commission Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential ins
173. ize roue 1 Load the document in the ensmg B 9 2 11 3 in Document Feeder and Continued 11 x 8 5 LEF ensure that the Edge Zone 8 Guides are touching the A 9 12 8 in paper B 9 2 11 3 in 2 Enter Tools Press System 11 x 8 5 LEF Settings then More Press Document Scanner Size Zone 9 Sensing The common A gt 12 8 in original sizes will be B 9 2 11 3 in displayed that correspond 11 x 17 in SEF to your original If there is Se ath a size to match the EE document that is loaded in AS lt 7 in the Document Feeder B gt 11 3 in select the appropriate size A4 LEF matching your original Zone 11 then select Save A 9 12 8 in 3 If there is a not a size that B gt 11 3 in matches the document that A4 LEF is loaded in the Document Scanner select Custom Zone 12 size Enter the document A gt 12 8 in size using the User B gt 11 3 in Interface and the keypad A3 SEF Select Save 4 Exit Tools In order for the new size zones to take effect remove and reinsert the document in the Document Feeder Xerox Document Centre Reference Guide Page 12 19 KI LS L Q 5 gt Re N T Table 8 System Settings Defaults Feature Area Options Factory Default Explanation and Notes Electronic Hole Removal On Off Off Enables the removal of the black circles left when copying a document that has punched holes Image Rotation Auto Enabled Disabled
174. just the contrast Ghosting Check the quality of the original e Clean the Document Glass if it is being used e Rotate the original 180 degrees and try the job again Washout Check the quality of the original e Cancel Background Suppression If the image is lighter near the borders select a darker Image Quality setting on the Touch Screen Solid density variations Check the quality of the original e Adjust the Lighten or Darken selection Blotches small areas that have a different texture or pattern appearance than the surrounding area e Select Auto screen Select Photo original type and select less sharpness for text and lines Page 15 12 Xerox Document Centre Reference Guide frequency on the original and the halftone frequency used to produce the copy Problem Symptom Recommendation Copy Moir a wavy pattern Use a reduced Sharpness setting Quality defect created by the If Auto is selected use Special or if Special cont d interaction of the halftone is selected use Auto Use Halftone Photo original type with Special or Auto screen Grainy or noisy pictures Use Special Screen Select Photo and select less sharpness Fuzzy text or lines Select Text Halftone Photo or Normal type of original Increase Sharpness and or Contrast Low density images such as pencil marks are not copied If Background Suppression is O
175. lection that optimizes a copy of a photograph or a document having varying shades of grey See continuous tone This is also known as the Document Glass This feature allows the Document Centre to print an image anywhere on the paper up to and including the very edge of the paper stock This term refers to the location of either the document as it is placed on the Document Glass or in the Document Feeder It can also refer to the placement of the image as it appears on the output Quantifying the quality of print in terms of the number of dots per a given area typically an inch Sensing the image on an original and creating an electronic image of the document This Document Centre Feature enables the single scanning of a document regardless of the number of copies requested After the document is scanned once it is Raster Image Processed RIP once temporarily stored to the image disk until the job is completed then the image is deleted Short Edge Feed As the paper is fed into the machine from either the Document SEF Feeder or any of the Paper Trays the shortest edge of the paper enters the machine first Page 16 4 Xerox Document Centre Reference Guide Sharpness SMTP Stock System Administrator TIFF Tray Settings Trayless Duplex Uncollated Xerographic Module Sharpness adjusts the amount of edge definition on the output If the image appears slightly out of focus increasing the Sharpness value may
176. lem the Machine Serial number the fault code if any and the name and location of your company NOTE If you require assistance from the Welcome Center contact them at the following phone number USA 800 821 2797 Canada 800 939 3769 O0 S a Fee i WA S 2 ez x da e Xerox Document Centre Reference Guide Page 15 3 Diagnostic Tools The Document Centre is equipped with a variety of diagnostic tools How to get here to identify and isolate any problems that may occur In most cases On an ST model these checks are performed in consultation with an authorized technician or the Welcome Center This section describes symptoms Tools Screen 1 and problem resolution for problems associated with hardware Se Use the table below to identify the applicable test for your situation Tools Screen 2 r Machine Tests On a DC model Tools Screen 1 Machine Tests Symptom Applicable Tests e Image Quality is Poor The most common image quality problem for copy jobs is caused by glass that is dirty Before you perform any tests clean the glass The second most common image quality problem is caused by selecting the incorrect image quality type when using any of the image quality adjustments found in the Image Adjustment tab Image Quality Tests and Patterns These specially designed patterns and tests are used to verify that the device is producing the optimal image quality Each pattern tests
177. lor refer to page 10 16 Print Jobs ST models only Print Job Auto Tray Switching differs slightly in that it will complete a print job as long as another tray has the same stock as the initially selected tray Page 10 14 Xerox Document Centre Reference Guide Stock Settings Ready Select Features to scan your job Tar o Clos escription 5 Stock Size Stock Type Stock Color How to get here Tools Screen 1 System Settings 1 8 5 x 11 D Plain Paper White rs 8 5 x 11 D Plain Paper White 3 AID Plain Paper White 4 B5 O Plain Paper White 6 85x1 D Plain Paper White Y amp S E S System Settings 1 Tray Management Tray Management Stock Settings This screen is used to establish the settings for Dedicated Trays If a tray is designated as Fully Adjustable or Size Only on DC models this feature is not used and the Change Stock Size and Change Description buttons will not be selectable The stock size orientation type and color for each tray is displayed on this screen To select a tray touch the tray row on the Touch Screen Press Change Stock Size or Change Description to make a change Follow the instructions on the new screen Xerox Document Centre Reference Guide Page 10 15 Default Stock Ready Select Features to scan your job How to get here Tools Screen 1 System Settings System Settings 1 Tray Management Tray Management This selectio
178. lose button Exit Tools Validate the new password by re entering Tools using the new password If you are not successful contact the Welcome Center NOTE The default User Number for User Account 1 is 1111 It is reserved for Account 1 and cannot be assigned as a User Number for any other account Page 11 14 Xerox Document Centre Reference Guide How to get here Tools Screen 1 Access and 4 Accounting Access and Accounting CF Internal Auditron A Setup Internal Auditron Setup Uz Auditron Initialization NOTE Auditron Initialization Ready Select Features to scan your job User Accounts General Accounts Reset All Counters ry 1 n A Lu Initialize Audit nitialize ron Y There are three options on this screen User Accounts Use the scroll buttons to increase or decrease the number of User Accounts or enter a number using the keypad The number of User Accounts entered will automatically determine the number of General Accounts The more user accounts that are created the fewer General Accounts will be created If the number of accounts has been modified and the Close button is selected a pop up screen will appear with two options begin the initialization process or cancel If cancel is selected the number of accounts will be restored to the original values and the confirmation screen and initialization screen will be closed Reset all account counters Reset All Counters resets the a
179. m Administration Guide for detailed information Page 2 6 Xerox Document Centre Reference Guide 3 Product Overview This chapter provides an overview of the Document Centre which is intended to help you to understand basic machine operations and components This chapter provides a comprehensive discussion of the following e Standard and optional components e Component locations e Component capabilities gt EN K KI S S R re Xerox Document Centre Reference Guide Page 3 1 Hardware Component Diagram The main components of the Document Centre are identified in the diagram below Your configuration may differ slightly depending on the options installed on your machine Scan your originals once using the Document Feeder or Use the D GI d g Touch the Screen to make your copy setne ocument ASS un ee ER selections Use the buttons to access cover to scan originals that will not feed other features through the Document Feeder Use the Convenience Stapler to restaple your Turn the machine on off here originals Off Use Tray 5 for odd size or special stock g DI ja Use the Finisher to create single or dual stapled sets Trays 1 to 4 hold many Use Tray 6 and its 5100 sheet capacity of types of stock 8 5 x 11 inch paper as your main paper source Page 3 2 Xerox Document Centre Reference Guide Document Feeder and Scanner Scanner Underneath Co
180. mage Quality button allows you to set the Image Quality setting for specific types of originals You can choose from Normal Text Halftone Photo or Photo Original Type controls the contrast and sharpness of the image and the way the digital image is produced e Normal This is the standard setting and is appropriate for the majority of jobs run on the machine It is designed to provide high quality copies of originals that contain a mixture of text graphics and pictures e E S KI Ry Le A lt e Text Use this option if your original contains only text or line art This will result in the sharpest edges for the text and the line art S0 D S S S e A S Ee 2 NS e Halftone Photo Use this option if your original is from a magazine or other source that contains high quality lithographic images or continuous tone photographs with text and or graphics This setting will produce better pictures but slightly reduces sharpness of text and line art e Photo This option is specifically designed to copy continuous tone photographs or printed halftone originals Use this option if your original is a photograph or halftone picture without any text or lines Any text or lines copied in this mode will be less sharp than if you select any of the other Original Types Background Suppression enables you to enhance documents that have colored backgrounds The Background Suppression feature aut
181. make the image clearer Simple Mail Transfer Protocol See Media This person connects the Document Centre to the network so it can print jobs from your work station This is the abbreviation for Tagged Image Format File It is a common industry standard The following tray settings are available In a Dedicated tray the Machine Administrator assigns the size orientation color and type of the tray contents In a Fully Adjustable tray the size orientation color and type of the tray contents can be programmed by the user In a Size Only tray available only on the Digital Copier the user can adjust size and the orientation of the stock The tray will function just like those in typical light lens copiers Type and color are assumed to be the default stock This Document Centre feature is possible because the paper stock continually cycles through the machine until it has the desired number of images As opposed to residing in a duplex tray until the machine is ready to use the partially printed stock A Trayless Duplex system significantly reduces the likelihood of jams Copies of a original set delivered in stacks of each original as opposed to sets of all the originals A Replaceable Unit that contains the xerographic elements of the machine 16 Glossary Xerox Document Centre Reference Guide Page 16 5 Page 16 6 Xerox Document Centre Reference Guide Index A Accounts Auditron 11 6 Active Telephone L
182. ment Centre are stored until they can be sent to the final destination using the Network Fax software Use Internet Services Fax Repository Setup screens to identify the path from the Document Centre to the location on the server where the Network Fax software will find fax jobs to send Fax setup screens are used by the individual responsible for maintaining the network aspects of the faxing function Refer to the System Administration Guide for more details Xerox Document Centre Reference GuidePage 5 3 Fax Network Service Login Ready to scan side 1 1 ag Authentication Access Provide user name and password Guest Access Provide a login passcode Access to the fax features can be restricted by the System Administrator This provides security and tracking of fax documents Restriction levels include Network Access Guest Access or both If Network Service Login is required you will be presented with a Login Required screen Authenticated Access requires a Network Login Name and Password Guest Access requires a passcode which can be provided by the System Administrator Page 5 4 Xerox Document Centre Reference Guide NOTE Login Authentication Access Ready to scan side 1 Current Domain usamc 2 Type your network user name then select Enter Change mgar User Name JHALLU A 90H ws 2000009000 Using the touch screen 1 Select Authentication Access You will be pr
183. n Darken the copy If Background Suppression is Off turn on Background Suppression Low density images such as paste up marks are copied If Background Suppression is On Lighten the copy If Background Suppression is Off turn on Background Suppression Images on the back side of the original print out on the front If Background Suppression is On lighten the copy If Background Suppression is Off turn on Background Suppression If copying from the Document Glass keep the Document Glass Cover raised Lines appear on the copies when the Document Feeder is used Thoroughly clean the glass under the Document Feeder Refer to the Maintenance section for additional information about cleaning the Document Glass Skewed images or sheets in the output tray Check area 2 jam clearance handle and ensure that it is securely latched Xerox Document Centre Reference Guide Page 15 13 O0 S Fee is WA S sS x Ry da e Problem Symptom Recommendation Other Problems The system scans originals but does not print them The top job in the Job Status list shows a status of printing or The system indicates that it is scanning originals but nothing happens e Ifthe Touch Screen is displaying a message stating that the system is warming up you must wait until the system is completely warmed up e Attempt to delete the top job in the Job Stat
184. n I Product Identification Trade Names Synonyms Platen Glass Lens and Mirror Cleaner Part No 43P81 8R3669 Chemical Name None WHMIS Status Class B Div 2 Flammable liquid and Class D Div 2B Toxic Ingredients by wt CAS No Ethyl alcohol 75 85 64 17 5 Isopropanol alcohol 5 15 67 63 0 Water 5 10 7732 18 5 Section II Emergency and First Aid Primary Route of Entry Symptoms of Overexposure Inhalation Central nervous system depression respiratory distress and gastrointestinal irritation Eyes Flush thoroughly with water Skin Medical Conditions Generally Aggravated Wash thoroughly with soap and water by Exposure Inhalation None when used as described by product literature Remove from exposure Ingestion Additional Information Dilute stomach contents None with several glasses of water Section III Toxicology and Health Information This material has been evaluated by Xerox Corporation Oral LD gt 21 g kg rats practically non toxic TLV 1000 ppm ethyl alcohol Dermal LD gt 20 g kg rabbits practically non toxic 400 ppm isopropyl alcohol Inhalation LC cu N D PEL 1000 ppm ethyl alcohol Eye Irritation Irritant 400 ppm isopropyl alcohol Skin Sensitization Not a sensitizer STEL 500 ppm isopropyl alcohol Skin Irritation Not an irritant Ceiling N E Human Patch Non irritating non sensitizing SEL NE Page 12 28 Xerox Document Centre Reference Guide Mutagenicity N
185. n allows the programming of the default stock Default Stock Typically this is the most common stock that will be used in the machine It is also used by the machine to determine from which tray to print banner sheets for ST model machines Heavyweight Recycled When Auto Paper is selected on DC model machines and the machine encounters a situation where Auto Tray Switching can be used the machine will use only trays that are loaded with the programmed default stock type and color On ST model machines the default color and type are assigned to network printing jobs that do not specify color or type Page 10 16 Xerox Document Centre Reference Guide Paper Substitution Ready Select Features to scan your job How to get here Enabling this feature will automatically substitute certain paper Disabled sizes which are available for similar sizes which are not available The sizes which can be substituted are 8 5x11 for A4 11x17 for A3 A4 for 8 5x11 and A3 for 11x17 System Settings 1 Enabled Some image loss may occur CF Tray Management Tray Management Paper Substitution Tools Screen 1 LF System Settings amp S E S This ST model feature allows the automatic substitution of common US and Metric paper equivalents for network printing specifically Desired Size Substituted Size 8 5 x 11 inch A4 11 x 17 inch A3 A4 8 5 x 11 inch A3 11x17 NO
186. n be connected to your telephone line In most areas the sum of the RENSs of all devices on any one line should not exceed five 5 0 If too many devices are attached they may not ring correctly Service Requirements In the event of equipment malfunction all repairs should be performed by Xerox or authorized agent It is the responsibility of users requiring service to report the need for service to Xerox or to an authorized agent Service can be obtained at Xerox Customer Support 1301 Ridgeview Drive Bldg 301 Lewisville TX 75067 Telephone 800 821 2797 vi Xerox Document Centre Reference Guide Canadian Industry Requirements Notice The Canadian Industry Canada label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection In some cases the company s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation
187. n the User Account Users with access to the General Accounts can access all the General Accounts Level 1 Internal Auditron Illustration User Accounts Si D Be 5 we S Fes N Internal Auditron Active Yes All users must enter a User Number 1 to 12 digits to make copies User ready to make copies Start Here Need z Anyone can use to charge Copies will be charged to the machine a General the User Account number without restriction Account b Yes Level 2 optional General Accounts General No Copies will be charged to Account the User Account number access Enter the General account number y Copies will be charged to a General Account Xerox Document Centre Reference Guide Page 11 7 Planning an Auditron System Start planning by determining your objectives for the Internal Auditron System Are they primarily to control access to record copy usage information or a combination of both Determine the number of machines that you want to incorporate into your Auditron System Each individual Document Centre must be setup with the appropriate account information Decide if you want to have only User Accounts or both User and General Accounts Use General Accounts if you need an additional level to track copy counts of users who share projects or clients Planning Use
188. n the end of the list is reached the first account will be displayed User Numbers can be 1 12 digits in length with leading zeros recognized Account Limit is the maximum number of copies allowed for the currently displayed account This figure ranges from 0 to 16 000 000 The Total Copies counter displays the total copy count for the selected account Reset Counter resets the total copies count for the current account to zero When the Internal Auditron is used the copies that are made are charged to the User or General Account that was active when the originals were scanned Page 11 16 Xerox Document Centre Reference Guide Access Press the Access button to display the Access Rights screen This is where you provide account access to the General Accounts the Machine Administrator or the Auditron Administrator functions The system will ensure that Account 1 will always be given both the Machine Administrator and the Electronic Auditron Administrator rights Typically 1 3 people have the access rights to the Machine Administration and the Electronic Auditron Administration KI Default Account Sp Pressing this button will reset the currently displayed account to its 5 defaults DI 5 Table 3 Account Defaults Ke 3 Setting Default User Number None Se Account Limit 16 000 000 Copy Count 0 General Account Access No Tools Access No Auditron Administrator Access No Xe
189. nce Guide Page 12 21 KI LS ES KI 5 gt Re N T Relocating your Document Centre Moving your Document Centre to a new location on the same floor or a different floor through elevator can be handled without assistance from Xerox Contact Xerox to arrange 3 move to a different building Use the following procedure to relocate a Document Centre Power off the machine and disconnect the telephone cord power cord and any network connections Unlock the right wheel casters by pressing the lever on each wheel up To enable better steering and avoid tipping the machine is designed to be moved left to right with the right casters in an unlocked position Do not attempt to unlock the left casters Pushing on the right side of the machine the side with the swivel casters will make it easier to steer it Do not push against the Document Feeder as this may damage the machine Ensure that the minimum space requirements diagrammed on the following page and that the ozone requirements detailed on page 1 4 are met The dimensions assume a moveable installation carpet no deeper than 0 25 inch or 7 mm The wall outlet must be installed near the equipment and be easily accessible Plug in the phone line and the power cord and reestablish the network connection if necessary Power on the machine Reenter the machine telephone number if it has changed and inform the Welcome Center of the new number Lock the casters in positi
190. nce Guide Page 13 1 Paper and Stock Performance Information The following tables list the Document Centre performance expectations for both one sided and two sided prints and copies on paper and on other throughput materials Table 1 Table 2 Table 3 Table 4 Table 5 Table 6 Performance and Tray matrix for 20 Ib standard paper Performance and Tray matrix for 80 gsm standard paper Performance of non standard paper and media e g letterhead transparencies labels etc Performance of new and recycled plain paper Instructions for loading a variety of special stocks Document Feeder paper feeding information Paper Handling Guidelines You may experience unacceptable paper handling and or print quality performance in the following situations e Use of lower quality paper e Extreme hot and humid or cold and dry environments All paper sizes can be duplexed except those that are smaller than the size depicted below ee Duplex size requirements This side must be between 6 7 to 18 inches to be printed on both sides duplexed Feed Direction Page 13 2 Xerox Document Centre Reference Guide Paper Tray Media Capability The illustration below outlines the capabilities of the individual paper trays and their ability to process a variety of paper sizes 5 83 to 18 in or ve Q ZS Lei S i e 148 to 457 mm Wei Le Document Feeder Ref
191. nd the Staple Cartridges Contact your normal supplier to reorder these supplies Reordering Replaceable Units and Supplies The table below lists the correct telephone number to call to order supplies or replaceable units Ordering Supplies 800 822 2200 USA 800 668 0199 Canada Ordering Replaceable 800 821 2797 USA Units 800 668 0199 Canada Xerox Document Centre Reference Guide Page 14 9 Changing the Finisher Staple Cartridge Main Tray Finisher Pause Button The Document Centre Finisher has two staplers each with a Staple Cartridge that holds 5000 staples The system will display a fault screen when a cartridge needs to be replaced Complete the following steps to clear the fault message S 6 7 Press the Finisher Pause Button and wait for the tray to lower Open the stapler access door located above the Main Tray Remove the Staple Cartridge Refer to the diagram on the inside of the stapler access door Insert the new Staple Cartridge and close the stapler access door Press the Finisher Pause Button to reactivate the Finisher NOTE Contact Xerox if you have any problems removing or inserting the Staple Cartridge Page 14 10 Xerox Document Centre Reference Guide Cleaning the Machine CAUTION To avoid damage to the machine do not pour or spray water or cleaner directly into the Document Centre Do not use any abrasive O cleaners to cle
192. nd instructions for each of these diagnostic tests are provided on the User Interface after the individual test button is selected Ze User Interface Tests Xerox Document Centre Reference Guide Page 10 55 The table below lists the User Interface Tests and their function Test Function User Interface Button Test This test determines if the buttons on the User Interface are functioning correctly Touch Area Test This test determines if the Touch Screen is functioning correctly Audio Tone Test This test determines if the audio tones on the User Interface are functioning correctly Display Pixel Test This test determines if the Touch Screen pixels are displaying correctly LED Indicator This test determines if the lights on the Test panel are functioning correctly Video Memory Tests the video memory to isolate video Test quality problems Communications Use this test to determine if the User Self Test Interface is communicating correctly with the rest of the machine If the machine passes the test on the first try message will be displayed indicating that machine passed the test The Communication Self Test will make three total attempts before a failure message is displayed Because of the multiple test attempts it may take a few minutes for the fail message to appear Reset User This function resets the software that Interface controls the User Interface Appli
193. nded for line art It produces output with a resolution between super fine and standard More Fax Features Tab Image Quality Normal Normal is appropriate for most jobs run on the machine Lighten Darken provides controls to adjust the lightness or darkness of the output Suppression automatically deletes a colored or gray background More Image Contrast 0 Contrast controls the differences between the Quality Sharpness 0 image densities within the copy Sharpness controls the balance between sharp text and undesirable patterns within the image Delayed Send Off Used to specify a time to transmit faxes Original Input Auto Allows the machine to automatically determine the sheet size Page 12 10 Xerox Document Centre Reference Guide Table 7 User Interface Power Saver and Configuration Defaults Feature Area Options Factory Explanation and Notes Default Screen Defaults Entry Screen e Features ST Models Specifies the pathway that will be Default Job Status Job Status shown when the machine resets Machi itself or when Clear All is pressed achine Status DC Models Features Job Status e Incomplete Incomplete Identifies the types of jobs that will Default Printing Jobs Printing Jobs be shown in the Job Queue e Completed Depending on your configuration Printing Jobs other options are also available Language Available when English Allows the def
194. ne will calculate the total dimensions of the book Xerox Document Centre Reference Guide Page 4 23 Ke gt S Se x gt NOTE Mixed Size Originals Ready to scan your job 1 Auto The following are valid pairs of sizes which can be fed as Mixed Size Originals 8 5 x 14 D and 8 5 x 11 D Manual Platen A4D and An Input s 11 x17 0 and 8 5 x 11 D A3D and AAL Mixed Size B4D and BSD Originals This feature is not intended to be used with Booklet Creation This feature allows users to input original documents of mixed sizes and produce them as a single copy job Users can select mixed size output using the Mixed Size Originals button or allow the system to automatically determine a common copy size The default is automatic common copy size The originals must all have the same width and must be fed from the Document Feeder If valid sizes are not scanned a warning message will appear and the job will be deleted If the system displays a paper stock error message the machine s document size values might require adjustment Valid document size sensing is programmable by the Machine Administrator Input What to do If you want the same size output load your originals select a paper size and press Auto on the Basic Copying Tab A If you want mixed size output see the procedure on page 4 25 Page 4 24 Xerox Document Centr
195. network account on the local network select Guest Access How to enter Login Name and Password Using the touch screen 1 Select Authenticated Access You will be presented with a keyboard on the User Interface 2 Enter your Login Name Press the enter button 3 Enter your Password Press the enter button The system will attempt to validate the login information through the network server If the account information is authenticated the restriction will be released The system will allow 5 attempts to validate login name and password If any of the information is incorrect on the last attempt you will be notified on the local user interface and all users will be locked out of all services offering authentication for a period of 5 minutes Page 6 24 Xerox Document Centre Reference Guide Guest Access Ready to scan side 1 2 Authentication Access Type passcode using the keypad to the right Provide user name and password then select Enter Provide a login passcode Guest Access can be used when individuals do not have personal accounts on the local network Guest Access requires a passcode that can be obtained from the Machine Administrator Once the information is authenticated the restricted services can be selected How to enter Guest Access password Using the keypad on the user interface 1 Enter the passcode maximum of nine digits 2 Press the enter button e E S KI Ry
196. nt Centre Reference Guide Filing Setups CentreWare Cem e Sei E Pr S PDT AS evice Internet Services Ba dee L Index Document Centre services a jobs status y properties maintenance support ill Properties Distribution Templates fDocument Centre D Repository Setup yp Bilina Counters TCP IP Settings W Job Management Ca Connectivi Repository List Document Repository 0 x Services Protocol TCPIIP EC Printing C NetWare W generar CR Co Co Cn 21 a Printer Languages File Server IP Address E w PostScript E PCL Directory Path W TFF Login Name 4 Distribution Templates Password up Retype password w Template Pool Setup Default Template Machine Software Apply New Settings Internet Messaging Authentication Server Restore Settings h SS 3 Tut Doc penal COMPANT Copyright Xerox Corporation 1997 2000 Al rights reserved Z help XEROX 6 Network Scanning Optional Feature Scanning setup screens are used by the individual responsible for maintaining the network aspects of the scanning function Setup screens are located in Internet Services Refer to the System Administration Guide for more details Scan Repository Settings Use Internet Services Repository Setup to enter the information required to store scans on a server These settings also apply to the default template If you are using the TCP IP filing protocol you will be able to enter
197. nt Glass Cover must be raised Problems bound originals does not If the image along the bottom edge of the cont d capture the image document is not captured and the original is aligned on the bottom edge of the Document Glass place the booklet along the far edge of the Document Glass A queued job will not promote e Common Causes The job must be completely formatted i e converted into printer language before it can be promoted Machine deletes jobs scanned through the Document Feeder Error Message Screen Ready Select Features to scan your job The job was deleted The job was deleted because a document was larger than expected Try flattening the document and either rescan it through the Document Feeder or scan it from the Document Glass Sensors on the Document Feeder Tray The machine compares the size determined by the sensors and the actual size it detects when scanning a job If there is a conflict the job will be deleted and a message on the Touch Screen will ask you to flatten the original and rescan If this occurs and you are not using a folded original correct these common problems e The Document Feeder guides are incorrectly set e The originals are poorly stacked The lead edge of the stack may be uneven e The sensors in the Document Feeder trays are activated by something other than the originals for example a hand or the next copy job e There is a non stand
198. nting will start On a DC model which requires approximately one second per image rotated The 2 sided copy option Rotate Side 2 is not affected by these Image Tools Screen 1 Rotation settings C7 System Setting By rotating the image 90 degrees a single orientation of loaded System Settings 1 Paper stock can be used for multiple job types For example Ur More e Reduce SEF 8 5 x 14 inch or 11 x 17 inch originals and rotate 4 the reduced image 90 degrees onto 8 5 x 11 inch LEF paper This eliminates the need to load and use SEF 8 5 x 11 inch System Settings 2 paper which runs at half the rate of LEF paper Image Rotation Enlarge LEF 8 5 x 11 inch originals to SEF 11 x 17 inch paper This allows the originals to be loaded in the usual LEF orientation whether copied at 100 or enlarged beyond 100 Auto will reduce or enlarge the original image automatically so that it will fit on the selected copy paper Auto Paper automatically selects the best paper size for the original being copied Xerox Document Centre Reference Guide Page 10 31 How to get here Tools Screen 1 UF System Settings System Settings 1 More System Settings 2 Ur More System Settings 3 Uz Contention Management NOTE Contention Management Ready Select Features to scan your job Highest Priority is 1 Changes will not take place until current jobs have completed Copy Jobs Print Jobs Che a 8 First In Fi
199. ock is not recommended for images Xerox Document Centre Reference Guide Page 13 11 me S Le g ES Kei Table 4 lists the new and the recycled plain paper weights and the performance you can expect when they are run through the Document Centre Legend and Footnotes The following symbols represent the expected paper handling and the copy quality performance in typical operating environments Fair good performance Significant performance degradation is likely particularly paper handling VE Best performance O Good performance Q X Not recommended Exceeds design specifications Unacceptable performance likely Table 4 New and Recycled Plain Papers Throughput Material 8 5 x 11 in or A4 Trays 1 5 Tray 6 Paper weight Less than 16 lb or 61 gsm X X Between 16 20 Ib or 61 75 gsm O X Between 20 32 lb or 75 120 gsm Between 32 110 index Ib or 120 203 gsm Q X Greater than 110 index Ib or 203 gsm X X Page 13 12 Xerox Document Centre Reference Guide Loading Types of Common Stock Use the Table 5 to identify the common uses and special requirements for the variety of stock types that the Document Centre machine can accommodate Table 5 Loading Special Stock Stock Type Common Uses Recommendation Hole punched Ringed binders e Use long edge feed paper for best copy speed e Load with holes on the left in Trays
200. ocument Glass as you would a non bound document place in upper left corner of Document Glass If you use Auto the machine will find your original and make the necessary adjustments to the image to fit it onto a single sheet of paper Page 4 20 Xerox Document Centre Reference Guide Edge Erase Ready to scan your job 1 Border Erase Top Bottom Left Right PAE E REA a ke A 4 0 15 0 15 IS Edge Erase a 4 a H This feature allows you to refresh the quality of an original that has become frayed at the edges has punched holes has staple marks or other extraneous marks Border Erase adds equal amounts of white space on all edges of your copies The default is 0 1 inches All marks or defects on the border are deleted Use the scroll buttons to adjust the amount erased Ke gt S Se x gt The Edge Erase option screen pictured above allows you to adjust the amount erased for each of the four edges independently The default is 0 1 inches Make your selections using the scroll arrows Use 0 7 inch on the appropriate edge to erase drill hole marks from your copies For both Border Erase and Edge Erase the range to be erased for each edge can be adjusted in 0 05 inch increments up to 2 0 inches The amount to be erased extends across the entire width height of the page If producing duplex copies the left and right erase values will be mirrored for each side For
201. om the first original would be on the first side of the copy and the image of the second original will be on the second side of the copy e 2 gt 2 Sided Use this option if your originals are double sided and you also want double sided copies e 2 1 Sided Use this option when your originals are double sided and you want single sided copies Selecting More displays another screen that offers additional options for making double sided copies as discussed on the next page When either 2 or 2 2 Sided Copy is selected and the original is scanned from the Document Glass no output copies will be printed until the side 2 image has been scanned Page 4 6 Xerox Document Centre Reference Guide More Ready to scan side 1 1 Basic Copying Select 1 1 Sided if this is your last original p 1 1 Sided 2 gt 2 Sided Originals Copies j 1 gt 2 Sided 2 gt 2 Sided Rotate d LUS Z side 2 E gt 1 gt 2 Sided 2 gt 1 Sided ks Rotate Side 2 The 1 1 Sided 2 1 Sided 1 2 Sided and 2 2 Sided options perform in the same manner as the options provided on the Basic Copying Tab refer to the previous page Side 2 Rotation For both the 1 2 and 2 2 Rotate Side 2 selections the second image is rotated 180 degrees so that the copy reads in a head to toe manner similar to a calendar type orientation ay lf 1 2 Rotate Side 2 2 2 Rotate Side
202. omatically deletes a colored or gray background Lighten Darken provides controls to adjust the lightness or darkness of the output Xerox Document Centre Reference Guide Page 6 13 Sides Scanned Ready to scan your job ine caes J sen ET TER Image Orientation For best results select the orientation of the image entering the Document Feeder E a TA If you are using the Document Glass the A orientation is as seen before turning it over 2 Sided Rotate on the Glass 9 Side 2 This option allows you to select which sides will be scanned You can choose from 1 sided 2 sided or 2 sided Rotate Side 2 It also allows to you orient your scanned image to better facilitate processing by applications using Optical Character Recognition OCR In the event you select the incorrect image orientation button most OCR application software will allow you to reorient it E Press this button if the bottom of your original will enter the Document Feeder first This is independent of portrait and landscape and Long Edge or Short Edge Feed Press this button if you can read your ny originals as they lay in the Document Feeder This is independent of portrait and landscape and Long Edge or Short Edge Feed Page 6 14 Xerox Document Centre Reference Guide Original Input This feature should be used when scanning from the Document Glass if you have hard to detect originals e Auto Automatically detec
203. on a Ready to scan side 1 r O E D es 1 Original Input Off 1 Sided Originals Io On P 2 Sided Originals Use this feature to create multipage booklets from a sequential set of either 1 sided or 2 sided originals The machine will reduce and correctly position each image to fit on the desired page so that when the page is folded a booklet will be created The Machine Administrator can enable an option that produces booklets that read either left to right or right to left Ke gt S Se Es gt NOTE You must input your originals LEF and use output paper that has SEF orientation Refer to the illustration below to see how to make a booklet Step 1 Step 2 Step 3 Load the originals in the Ensure that the Paper Tray Fold the output sheet Document Feeder has Short Edge Feed SEF Stock Long Edge Feed LEF 4_ Outside back page N 2 a 5 la DN or or 1 2 Inside front page a a Outside back page 11 x 17 in 8 5 x 11 in or 8 5 x 14 in SEF stock be Orientation of Be Ordered originals Inside front page Xerox Document Centre Reference Guide Page 4 29 Multi Up Ready to scan your job 1 Orientation of images in the Rows Columns ofr document feeder de e S 40 o gt y Y The Multi Up feature is ideal for handouts story
204. on by pressing the caster wheel lever down Page 12 22 Xerox Document Centre Reference Guide Document Centre 490 480470 460 Space Requirements Phone Cord 14ft 4 25m Power Cord 10ft 3m it T 28 in 711mm 69 in 1752mm 36 in 914mm E U S A and Canada only If installing in a hallway or exit route allow 44 in 1118 mm more in front to meet fire code requirements Table 9 Document Centre Space requirements Input Device QUE A B C D Device 13 in 10 in 70 in 47 in a None ZS 330 mm 254mm 1778 mm 1194 mm Bypass Tray or OCT 15 in 10 in 86 in 61 in HCF Bypass 381 mm 254 mm 2184 mm 1549 mm None Finisher 13 in 18 in 86 in 55 in 330 mm 457 mm 2184 mm 1397 mm Bypass Tray or Finisher 15 in 18 in 102 in 69 in HCF Bypass 381 mm 457 mm 2591mm 1753 mm HCF Bypass combination High Capacity Feeder with Bypass Tray OCT Offsetting Catch Tray KI LS ES KI 5 gt Re N T Xerox Document Centre Reference Guide Page 12 23 The ENERGY STAR Programme FN Power Consumption As an ENERGY STAR partner Xerox has determined that this product meets the ENERGY STAR guidelines for energy efficiency Energy Savings The machine has adjustable timers found in Tools under the Power Saver Administration selection The factory defaults are set to minimize th
205. on will create copies that are the opposite of the original document as illustrated below Dr Xerox Document Centre Reference Guide Page 4 33 Job Assembly Tab Ready to scan your job Image A Basic Copying Adjustment Output Format Job Assembly C an Services Services o Build Job o Sample Set Stored Programming off off Use the Job Assembly tab to combine multiple documents into a single job produce a sample set of a job before printing large quantities or storing the programming of up to 10 jobs These features include the following e Build Job e Sample Set e Stored Programming Page 4 34 Xerox Document Centre Reference Guide Build Job Ready to scan your Build Job segment 1 Build Job a Controls Off Select Build Job to program scan and store individual job segments After all segments have been scanned select End Build Job to print the entire job On E MAX number of images 1000 Build Job enables you to combine multiple individually programmed job segments from either the Document Glass or the Document Feeder into a single copy job You can feed more than the maximum number of originals through the Document Feeder by splitting the job into multiple segments or by adding inserts to a large job For more options see Build Job Controls on page 4 36 Ke gt S Se x gt Quantity stapling and collation options can be adjuste
206. only text or line art This will result in the sharpest edges for the text and the line art e Halftone Photo Use this option if your original contains high quality lithographic images or continuous tone photographs with text and or graphics e Photo This option is specifically designed to copy only continuous tone photographs or printed halftone originals Background Suppression automatically deletes a colored or gray background Lighten Darken provides controls to adjust the lightness or darkness of the output Contrast controls the differences between the image densities within the copy Lower settings reproduce more detail in light and dark areas of the original Higher settings produce more vivid blacks and whites for sharper text and lines but less detail in pictures Sharpness controls the balance between sharp text and moir undesirable patterns within the image Generally sharpness is used to enhance the copy quality after evaluating the output Page 5 16 Xerox Document Centre Reference Guide Delayed Send Ready to scan your job DE Touch one of the type in regions then use keypad at right to enter send time Off AM x Hours Minutes 01 12 00 59 PM a Specific Time Current time 2 51PM This feature can be used to specify a time to transmit faxes during off peak hours when telephone charges are lower or when sending to another country time zone To use the Delayed Send featu
207. or Bottle included as part of the Xerographic Module Replaceable Units There are two Replaceable Units the Xerographic Module and the Fuser Module The machine will display a message on the Touch Screen when a Xerographic or Fuser Module needs to be reordered Replace the modules when directed by Xerox or at the end of life You can adjust the notification time for the warning and reorder messages using System Management Tools To replace a Replaceable Unit simply follow the detailed instructions contained within the replacement box and use the box and prepaid return label to return the old unit to Xerox Expected life of Replaceable Units The expected life remaining for the Feed Roll Cartridges can be obtained by pressing the Supplies button on the Machine Information Tab in the Machine Status pathway This screen will also show the number of copies processed through the Xerographic and Fuser Modules Page 14 8 Xerox Document Centre Reference Guide Refer to the table below for the expected life of Replaceable Units Item Expected Life Dry Ink 23 500 copies averaging 6 area coverage Actual performance depends on the types of originals copied Xerographic Module 2 5 months depending on your copy or print volume Fuser Module 4 10 months depending on your copy or print volume S amp S CS SE Supplies The machine uses two types of supplies the Dry Ink Cartridge a
208. or remove or modify the power cord plug 4 Plug the power cable directly into a correctly grounded electrical outlet If you are not sure consult an electrician Page 1 2 Xerox Document Centre Reference Guide 5 Do not use an adapter to connect the Document Centre to an electrical outlet that lacks a ground connection terminal 6 The power cord is the disconnect device for this machine Do not override or disable electrical or mechanical interlocks 8 Do not push objects into slots or openings on the machine Electrical shock or fire may result 9 Do not obstruct ventilation openings These openings prevent overheating of the Document Centre Ke S 2 gt WA GM Xerox Document Centre Reference Guide Page 1 3 Emergency Power Off If any of the following conditions occur turn off the Document Centre immediately and disconnect the power cable from the electrical outlet Contact an authorized Xerox Service Representative to correct the problem e The Document Centre emits unusual odors or makes unusual noises The power cable is damaged or frayed e A wall panel circuit breaker fuse or other safety device has been tripped e Liquid is spilled into the Document Centre The Document Centre is exposed to water e Any part of the Document Centre is damaged NOTE The only method to remove all power from the Document Centre is to disconnect the power cable from the electrical outlet
209. ou will be notified on the local user interface and all users will be locked out of all services offering Guest Access authentication for a period of 5 minutes Logoff To Log off press the Access button to the right of the screen and then press the Logout button Page 5 6 Xerox Document Centre Reference Guide Getting to the Fax Feature When Fax has been installed on the Document Centre the Fax button E gt E will be available on the right hand side of the Touch Screen of the Features Pathway Si BE 9 Access to the fax features can be restricted When authentication is SF enabled users will be required to login Feature Screen Features button displayed after If you cannot see the copy Fax or originals are Scan selection press this button loaded and the Fax button is pressed Ready to scan your job Help D Language X Access A JP i Basi More Fi ua Network 2 ABC DEF lear 9 Faure EE ory E e OOO past Job Status GH K De Interrupt Dialing Options Resolution Sides Scanned 2 Machine Status PORS 2 2 Stop Pause Si ET NE DOO E 7 Sided Ei d s Stat Phone List 2 Sided Rotated 0 s GC I KP p 2 O Telephone number Select 1 or 2 sided Use the keypad to enter appears here originals telephone numbers Xerox Document Centre Reference GuidePage 5 7 8 ES D A Q S CH Lei Feature Sending a Fax Ready to scan your job B
210. ou will need in Step 7 Proceed with the installation of the software Ready Select Features to scan your job Access and ili Use these options to enable the Auxiliary Interface ae aie We Accounting Screen with Authentication Mode Internal Auditron Setup Network Accounting enabled B pas ee Page 11 24 Xerox Document Centre Reference Guide 5 Install the network accounting software The documentation that accompanies the software contains the procedures for establishing communications between the software and a networked Document Centre The person who is responsible for your computer network should install the software Using the documentation create the User and Account IDs 6 Upgrade Client Print Drivers Distribute new Print Drivers containing the Network Accounting option If possible distribute these drivers with the Accounting option already selected The Print Drivers are part of CentreWare software If the drivers are distributed without the option enabled workstation users will need to configure the drivers If they do not properly configure the driver jobs sent to the Document Centre will be deleted Generally the Network Accounting Enable box on the driver is found by clicking on the Network Accounting enabled Document Centre Printer and selecting either Properties or Document Defaults from the file pull down selection So D on Q as
211. ounters vary depending on your billing plan and configuration Select the Billing Counters button to view the current number and types of images your machine has produced This information is subsequently used to generate your bill Ke S Ye S Lei 9 S SN Xerox Document Centre Reference Guide Page 9 5 Print Reports Ready Select Features to scan your job Machine Information oe Print Call for Service Report Press the Print Call for Service Report button to generate a printed report This report contains specific information that will be helpful when reporting problems to Xerox Page 9 6 Xerox Document Centre Reference Guide The Faults Tab Ready Select Features to scan your job Machine Supplies Information All Faults Active Messages Error Log Faults A fault is an unplanned event that prevents the machine from performing as expected For example a tray will be out of paper the end of life of a Replaceable Unit will be reached a jam will occur or a hardware problem will occur The Faults Tab presents three options to diagnose system problems e The All Faults selection presents a scrolling list of all active faults that are currently detected by the machine e Active Messages contains a numeric list of codes each corresponding to a message that is displayed on the Touch Screen e The Error Log list provides a dated and time stamped list of the last 20 error co
212. oup Dial character you can access a phone list that is created and stored on the network Refer to the Network Fax software documentation for more information Mask Data Use this character to hide information on printed reports Characters between the forward slash symbols will appear as asterisks For Example if you require a special charge code or want to conceal a credit card number required for a call simply use the mask data character In this example the slashes mask a 5 digit charge code Example 9 5555555 the information between the slash symbols is masked Password Check Switch S Use for remote terminal identification This character verifies that the correct number has been dialed which is very important if sending a confidential document A password is required before transmission to a remote machine For example 1234567S4567 where as 1234567 is the telephone number and 4567 after the S is the ID number instructs the machine to check for validity which is also known as Secure Send The machine does not dial any number after the S The number after the S is the ID number Wait for network tone detection W Use to suspend dialing until an expected network tone is detected Or it can be used to detect a specific tone when accessing an outside line or other services Xerox Document Centre Reference GuidePage 5 11 8 E D A Q S Ry Lei Feature NOTE Pulse to Tone Switch
213. our choices e The Undo button resets the current screen to the default values that were set when the screen was opened e The Cancel button resets the screen and returns to the previous screen e The Save button saves your choices and returns you to the previous screen Page 4 12 Xerox Document Centre Reference Guide Image Quality Ready to scan your job 1 ine Jos sen Original Type Lighten Darken Background Suppression Normal Halftone Photo Lighten On a Normal Z Text Photo w off Darken Use this feature to enhance the quality of your output Original Type This feature provides a convenient way to enhance the copy quality of your output based on the type of original images you are copying The Normal Text and Halftone Photo Original Types use Auto IQ Image Processing to classify each pixel in the image and to apply the appropriate image processing to enhance the copy quality for each type of pixel The Photo Original Type applies a special contrast setting and screen to the entire scanned page Ke gt S Se x gt e Normal This is the standard setting and is appropriate for the majority of the jobs run on the machine It is designed to provide high quality copies of originals that contain a mixture of text graphics and pictures e Text Use this option if your original contains only text or line art This will result in the sharpest edges for the
214. p partly used packages of paper Load the paper in the paper trays 1 4 seam side of the paper ream up Load the paper in the High Capacity Feeder and Bypass Tray with the seam side down The seam refers to the side of a ream of paper with a split in the wrapping It may also be referred to as arrow side first Paper stored in extremely humid environments i e left in a machine over an extended period of time may have to be replaced with fresh stock in order to ensure optimal feeding and image quality Xerox Document Centre Reference Guide Page 13 17 Page 13 18 Xerox Document Centre Reference Guide 14 Machine Maintenance The Document Centre is designed to maximize machine uptime This includes using a short paper path in order to reduce jams and Replaceable Units in order to avoid extended periods of downtime S amp S CS SE This chapter discusses some basic maintenance procedures including the following Powering the machine on and off correctly Clearing Faults Changing the Replaceable Units Cleaning the Document Glass Cleaning the Document Feeder Xerox Document Centre Reference Guide Page 14 1 Power On Procedures Power switch The Power switch is the white switch located on the right side of the machine Press the 1 symbol toward the back of the machine in order to turn the power on When the Basic Copying Screen appears your job can be programmed As soon as the
215. place the first two images of your original set on the front and back side of the cover The back cover will be based on the last two images in the job e Select 2 Sided Rotate side 2 to rotate the second side 180 degrees NOTE To produce one sided covers with the back image on the outside of the booklet select 2 sided covers and insert a blank page in the set of originals at the location to be left blank Cover Stock Ready to scan your job 1 Stock Size Stock Type Stock Color Tray Type Fully Adjustable Fully Adjustable 5 8 5 x 11 D Heavyweight White Fully Adjustable l y 6 8 5 x 11 D Plain Paper White Dedicated Select Cover Stock to select the paper tray with the desired stock The orientation of the selected cover stock must be the same as the body of your copy job Page 4 32 Xerox Document Centre Reference Guide Invert Image aaa Mirror Image Negative Image off off FA On FA On This feature allows you to make Mirror Image or Negative Image copies of your original documents Mirror Image As illustrated below this option changes the direction of the original image creating a mirror of the original This option is primarily used to transpose the position of a graphic ABC DA Negative Image Ke gt S Se x gt Some originals have a dark background and white text Using Negative Image on these originals can save on dry ink consumption This opti
216. pply or stapling copies made from select the appropriate the document glass size LEF or SEF paper Refer to the Making Copies Chapter page 35 for more information about Build Job Page 13 6 Xerox Document Centre Reference Guide Tables 1 and 2 identify the paper performance for each tray that is using standard 20 Ib or 80 gsm paper Note LEF Long Edge Feed and SEF Short Edge Feed indicate the orientation of the paper in a paper tray and which edge of the paper will be fed into the machine first For more information on LEF and SEF refer to Chapter 2 Legend and Footnotes The following symbols represent the expected paper handling and the copy quality performance in typical operating environments Best performance O Good performance Q Fair good performance Significant performance degradation is likely particularly paper handling Blank Not recommended Exceeds design specifications Unacceptable performance likely Table 1 Performance and Tray matrix for 20 lb standard paper Trays 1 4 5 6 Note Common Sizes Letter 8 5 x 11 in 216 x 279 mm LEF SEF O O Legal 8 5 x 14 in 216 x 356 mm SEF O O Ledger 11x17in 297 x 420 mm SEF Statement 5 5 x 8 5 in 140 x 216 mm SEF O O b 5x7in 127 x 177 8 mm SEF LI b Executive 7 25 x 10 5 in 184 x 267 mm LEF O SEF O O b 8 x 10 in 203 x 254 mm LEF LI Q S
217. preset figure for the Preset 6 sixth preset button Xerox Document Centre Reference Guide Page 12 17 KI LS ES KI 5 gt Re N T Table 8 System Settings Defaults Feature Area Options Factory Default Explanation and Notes Document Zones 1 to 6 12 Zones The Document Feeder senses Scanner Size lt less than the paper size and using 12 Sensing gt greater than size zones will pick a paper Zoned size corresponding to the size RD Eh it detects Each of these zones B lt 76in have unique width and length 5 5 x 8 5 in SEF Zone 2 A 9 12 8 in B lt 7 6 in 7 25 x 10 5 in SEF Zone 3 A gt 12 8 in B lt 7 6 in 7 25 x 10 5 in SEF Zone 4 A lt 9 in B 7 6 9 2 in 8 5 x 5 5 in LEF Zone 5 A 9 12 8 in B 7 6 9 2 in 8 5 x 11 in SEF Zone 6 A gt 12 8 in B 7 6 9 2 in 8 5 x 14 in SEF dimensions represented by the letters B and A below Document Feeder 2 B aA If an original is fed through the Document Feeder and does not correspond to an existing zone image loss or black edges may occur Each zone can be redefined using following the procedure Page 12 18 Xerox Document Centre Reference Guide Table 8 System Settings Defaults Feature Area Options Factory Default Explanation and Notes Document Zones 7 to 12 Zone 7 Changing Zones oe S
218. r type and color descriptions are not programmable with this setting The machine assumes that the default type and color are contained in this tray Xerox Document Centre Reference Guide Page 10 13 Tray Priority Settings Highest So E SE The window in this input region will accept values from 1 highest Lowest priority to 99 lowest priority The tray Priority setting performs two functions E 69 e Itdetermines which tray will be used when two trays are loaded with the same paper and Auto Paper is selected The tray with the highest priority that contains the selected stock with the default type and color will be the tray that is used e It also determines which paper trays are displayed on the Basic Copying Tab as indicated below The trays with the highest priority lowest number will be displayed Paper Supply Priority determines which trays appear in these locations Trays with the highest priority will appear on Basic Copying Tab Auto Selection This selection enables the Auto Tray Switching feature which makes the tray and its pre programmed contents available when Auto Paper is selected at the machine or a tray is selected in the Print Driver Disabling this option makes a tray unavailable for Auto Tray Switching Copy Jobs Auto Tray Switching will only work when the Auto Paper option is selected and the job requires the system default size and color For more information on setting the default size and co
219. r Accounts The User Accounts can represent individuals or work groups Each user account will have a unique user number assigned If you decide to use General Accounts decide which User Numbers will be given access rights to the General Accounts Develop a matrix such as the one below to help you visualize the overall Auditron System Table 1 Auditron System Matrix Example User User User Account D Access Rights ne Account Number Limit Tools Auditron General Administrator Accounts Machine 1 22489 No Y Y K Administrator Finance 2 0390 No N N Y User 1 3 23400 200 Y Y Y User 2 4 4376 7 500 N N Y User 3 5 6596 2 700 N N N Project 1 7 428 5 000 N N N Continue with the matrix until all the required User Accounts have been assigned User Account 1 must always have Tools and Administrator access Page 11 8 Xerox Document Centre Reference Guide Planning General Accounts Use General Accounts if you need an additional level to track copy counts of users who share special projects or clients Remember a User Number with General Account access rights is needed to access General Accounts Develop a matrix that identifies the General Accounts and their purpose for example General Account 1 is copy information for client XYZ General Account Number Purpose v o 1 Client XYZ gt 2 Client ABC on 3 Special Project
220. r Administration senenens 10 62 Low Power Mode Indications 10 62 Power Saver Timer Values sessseessseeseeeseesrieerirssisssrrssirnssrrnsn nent 10 63 SottwateHeset E EEE EEEE A EE TT E E T ae 10 64 11 Tracking Usage nnna E ENEE 11 1 Auxiliary Accounting Devices ins 11 2 Installing an Auxiliary Accounting Device sesessneseseeererrsssrenns 11 2 Auxiliary Device Notes A 11 3 Auxiliary Interface Setup cccccceeceeeeeeeeeeceececeeeeeesaeeeeaeeesnaeeeesaeeeteneees 11 4 JOD Die VE 11 4 Large Image Counter ccccceeeeeeeeececeeeeeeeeeeaeeeeeaeeseeeeeeaeeeseneeess 11 5 Print Job Control us 11 5 Internal IT TU e TE 11 6 Internal Auditron Overview ceccceeeeceeeeeeceeeeeeeeeeeeeceeeeaaaeseeneeessaaeeseneees 11 7 Planning an Auditron System cccceccceeeceeeeeeeeeeeceeeeaeeseeeeeesaeeseeeeees 11 8 Planning User Accounts sorsien iiini ia 11 8 Planning General ACCOUNTS cceccceseeceeeeeeeeeeaeeeeeeeeeenaeeeeeneeeeas 11 9 User and General Account Combinations 11 10 Managing Data and other considerations 2 cessseeeceeeeeeeteeeeeeeees 11 11 Auditron Report Software cceccccccseeceeeeeeseeeeeeeneeeeeueeeseaeeeeeeees 11 11 Assign a Backup Auditron Administrator 11 11 Prevent unauthorized use of the Copier ssec 11 11 Xerox Document Centre Reference Guide xix
221. r Xerox equipment Use of unsuitable materials may result in poor performance and possibly a hazardous situation NOTE Your Document Centre is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Xerox Document Centre Reference Guide Page 1 7 Never Do These Never use an adapter plug to connect equipment to a power source that lacks a ground connection terminal Never obstruct ventilation openings They are provided to prevent overheating Never push objects of any kind into the ventilation openings Never attempt any maintenance function that is not specifically described in the Document Centre documentation Never remove any covers or guards that are fastened with screws There are no operator serviceable areas within these covers Never position the machine near a radiator or any other heat source Never override or cheat any of the electrical or mechanical interlock devices Never operate the equipment if you notice unusual noises or odors Disconnect the power cord from the power outlet and call the Xerox Welcome Center Page 1 8 Xerox Document Centre Reference Guide Safety Extra Low Voltage Approval These Xerox Digital Copiers Printers are in compliance with various governmental agencies and national safety regulations All system ports meet the requirements for Safety Extra Low Voltage SELV circuits for connect
222. r size 12 27 Changing Tray Settings 10 13 Standard Size Required 10 18 Stock Settings 10 15 Tray Priority 10 14 Tray Settings 10 13 Trim See Border Erase 4 21 Troubleshooting Copy Quality 15 11 Hardware Problems 15 4 Other Problems 15 14 Output Quality 15 9 Paper Handling 15 6 power 15 6 Tips 15 6 U Uncollated 4 3 User Accounts 11 16 User Interface Feature buttons 3 10 Layout 3 9 Testing 10 56 Touch Screen 3 11 V Video Memory Test 10 56 Video Path Diagnostics Test 10 57 W Wait Network tone detection 5 11 Welcome Center 9 3 Calling 15 3 Within Job Offsetting 10 35 X Xerographic Module Expected Life 14 9 Module Reorder 10 42 Ordering 14 9 Touch Screen Messages 10 42 Xerographic System Test 10 54 Xerox Calling for help 15 3 Index 10 Xerox Document Centre Reference Guide Machine Administrator Quick Reference Refer to these pages for more information Access System Management Tools The Billing Counters Feed Roll Counters resetting Configuration Report Fax Features Network Scanning Features Network Accounting Change Change the Tools password page 11 14 the Audio Tone volume page 10 19 the Power Saver Timer page 10 62 the Touch Screen brightness page 10 20 the Features default values page 10 37 the Features screen reset time page 10 22 Setup a system to track usage page 11 1 the Paper Tray Management System page 10 11 Output Options send jobs to the top tray
223. r to page 10 39 The System Administrator uses this feature to connect or disconnect the machine from the network Xerox Document Centre Reference Guide Page 10 5 amp S E S el Tools Screen 2 Supplies Configuration Tests Power Saver Ready Select Features to scan your job Gottes Su SCHER Machine Tests lies Management Configuration and Setup Remote Data Transfer Setups Power Saver Software Reset as Administration Supplies Management Refer to page 10 41 This selection accesses the options for Service Plan Warning Message Notification Replacement Method Feed Roll Cartridge Replacement Configuration and Setup Refer to page 10 44 This selection accesses the options for Document Scanner Cover Color 50 60 Hz Optional Services Xerox Customer r Centre Number Disk Finisher Setup Remote Data Transfer Setups Refer to page 10 46 This is where you setup the Remote Data Transfer information or Sixth Sense Machine Tests Refer to page 10 51 Allows access to machine diagnostics to assist you in identifying machine problems On a DC model this option is located on the first Tools screen Power Saver Administration Refer to page 10 62 Where the time interval is set to switch from Standby to Low Power and subsequently from Low Power to Sleep or on a DC model to off You can also enable or disable the automatic po
224. r to power the machine off using the white power switch The white button is disabled when the machine is in Low Power Mode Using the white power switch is the preferred method of powering down the machine Xerox Document Centre Reference Guide Page 14 3 S amp S SS Secondary Power off switch Secondary Method A red button located inside the machine is the secondary option to power off the machine This power off procedure immediately cuts power to the machine in an uncontrolled manner without confirmation or delay Any copy jobs in the queue will be immediately lost without confirmation It is recommended that this method be used only if the preferred method is unavailable Use the secondary method red button during the first 15 seconds after initially turning the Power On or upon direction from your authorized Xerox Representative After the Red Button is used the machine will take a longer period of time to reboot Emergency Power Off Procedures Disconnecting the main power cable from the power source is the ONLY method to cut power completely in an emergency If any of the following conditions occur disconnect the power cable from the power socket immediately and contact an authorized Xerox Service Representative to correct the problem e The Document Centre emits unusual odors or makes unusual noises e The power cable is damaged or frayed A wall panel circuit break
225. r to the feed direction i i Envelopes standard medium to large letter size Tabs Carbonless Textured Papers Vellum Bristol papers D Smooth Cover Index Stock Window Stock x O x D x x D O OF D Ka Same performance as shown in Table 1 for the corresponding paper sizes d Refer to Table 5 or to the paper tray label for the correct paper loading orientation e Embossed letterhead may cause degraded paper handling and possibly minor image deletion defects near the embossed area on either side of the paper f Refer to Table 5 for more information g This note is not used Page 13 10 Xerox Document Centre Reference Guide h UI k Performance is highly dependent on the quality of the coated paper Frequent use of coated papers especially lower quality papers might cause increased contamination in the machines which could degrade the paper handling capability and the print or quality performance for all papers Image deletion defects might occur near the perforation especially if the perforation is parallel to the feed direction 2 sided copies or prints duplex should not be selected when this stock is used Recommend that running is from Bypass Tray Tray 5 only Blank or preprinted covers are acceptable Fusing quality and Fix level images on 65 Ib cover stock vellum Bristol papers and other textured surface stock will be poor This st
226. re 1 Load the original 2 Touch the More Fax Features tab on the first Fax screen 3 Touch the Delayed Send button 4 Touch the Specific Time button 5 Use the Keypad to enter the time when you would like the fax to be transmitted 6 Press Save and press Start NOTE If a power outage occurs all pending Delay Send jobs will be queued to start immediately once power is restored Xerox Document Centre Reference GuidePage 5 17 8 ES D A Q S Ry Lei Feature Original Input Ready to scan your job 1 E Auto Use to describe the size of the originals Auto is the Normal Mode for this feature Use Auto to automatically detect the size of the originals in the Document Feeder eg Platen lly igi Use Manual Platen to enter document dimensions for use in Document Glass scanning This screen allows you the option to program the size of originals or to allow the Document Centre to determine the size automatically Auto Originals scanned using the Document Feeder Auto is the normal operating mode of the machine and allows the machine to determine the size automatically Originals scanned using the Document Glass When originals are scanned from the Document Glass with the cover open the system will scan the original twice The first scan is a prescan to determine the size and location of the original The second scan will capture the image Manual Platen Input This option allows yo
227. rgy usage to reduce the overall machine operation cost The ST and DC models have slightly different Power Saver Administration features A DC model will automatically power off after both timers have expired The ST models simply enters a sleep mode Adjust the timers by touching the appropriate box on the screen and using the keypad to enter the desired value Ensure that the box has a black background otherwise it cannot be accessed by the keypad Press the Save button to exit the screen and save your changes On DC Models this screen will provide an option to disable the automatic power off feature Low Power Mode Indications The only indication the machine is in Low Power Mode is a blank Touch Screen and the Power Saver Indicator light is illuminated Touch Screen is blank Green light is illuminated 000 _ 000 C OO Page 10 62 Xerox Document Centre Reference Guide NOTE Power Saver Timer Values DC models automatically reduce the power consumption from a Standby Power Mode waiting to be used to a Low Power Mode to completely Off requiring the machine to be powered on The ST models enter a Sleep Mode rather than powering itself off All timers are reset automatically when a User Interface button or the Touch Screen is touched Table 1 DC Model Default Power Saver Timer Values Standby to Low Power Low Power to Off 490 480 470 460 DC
228. rinted output could result Xerox Document Centre Reference Guide Page 3 7 High Capacity Feeder Tray 6 The High Capacity Feeder Tray 6 is located under the Bypass Tray and saves you from having to load the other individual paper trays with 8 5 x 11 inch paper You can load 5100 sheets of 20 Ib 8 5 x 11 inch Long Edge Feed LEF paper The High Capacity Feeder can feed only 8 5 x 11 inch or A4 LEF paper and cannot be adjusted to hold any other sizes or orientations Reloading Paper Open the cover and wait for the tray to lower in order to reload paper After reloading paper close the cover and the tray will automatically rise The High Capacity Feeder can also accommodate 8 5 x 11 inch punched or colored LEF paper between 16 to 32 lb High Capacity Feeder Page 3 8 Xerox Document Centre Reference Guide User Interface ve to scan your job 1 Help Language X Access A LEE Basic More Copy En Features Clear ai EHD copying ARE ji a GE Output 2 Sided Copy Reduce Enlarge Paper Supply Job Status interrupt ae Top Tray Collated 1 1 Sided 100 Auto Paper J a Main Tray Collated 1 gt 2 Sided Auto Sp 8 5x11 D Machine Status Stop Pause 1 Staple D 2 2 Sided 17211 64 1 85x11 D Zi 1 Staple D 2 gt 1 Sided 147211 78 2 85x11 D Start D More More More Power Saver Ke Touch any key to begin
229. rk printing To avoid undesired output results ensure that the programmed stock settings match the actual tray contents and all the stock in the tray is identical Auto Tray Switching Auto Tray Switching provides the ability to draw stock from another tray when the initial tray becomes empty In order for this feature to work properly the Machine Administrator must enable the Auto Selection on the trays Refer to page 10 14 for information on enabling Auto Selection Page 3 6 Xerox Document Centre Reference Guide Bypass Tray Tray 5 The Bypass Tray is an additional paper tray designed for quick and easy loading of both standard and non standard paper It can physically extend to accommodate different stock sizes and orientations You can load a maximum of 50 sheets of standard weight 20 pound stock If using a heavier stock use fewer than 50 sheets The Bypass Tray can also hold non standard size and weight paper such as transparencies labels covers index and bond paper Refer to Chapter 13 Paper and Stock for additional information Ca Seege I ee Bypass Tray Le 2 Tray 5 ss Led Eh a4 LI T gt E TE E EN eg gt N Q S Ki 2 er A confirmation window may appear when paper is loaded in the Bypass Tray Use this to confirm or change the paper size type or color If an incorrect size is confirmed jams may occur or unexpected image shift on the p
230. rox Document Centre Reference Guide Page 11 17 How to get here Tools Screen 1 Access and 4 Accounting Access and Accounting UF Internal Auditron A Setup Internal Auditron Setup Uz Auditron General Accounts Auditron General Accounts Ready Select Features to scan your job Next Open 1 900 Account Total Copies Next Active Account 0 Previous Reset Counter eil Account y This screen allows you to view and or reset the copy counters for an individual General Account Enter the account number directly using the keypad by scrolling or by pressing the Next Open Account the Next Active Account or the Previous Account button The Next Active Account button allows you to jump to the next account in the list that has a recorded copy count The Next Open Account button allows you to jump to the next account in the list that has no copies recorded In both cases if the end of the list is reached the list will wrap around to the first account The Previous Account button displays the previous account that was selected The Total Copies counter displays the total current copy count for the selected account Reset Counter resets the copy count to zero for the currently selected account confirmation window will be displayed to verify this selection NOTE Unlike User Accounts there is no upper limit to the number of copies that can be charged to a General Account Page 11
231. rrect account only use the program and scan ahead capability of the Document Centre with jobs that will be charged to the same account If multiple accounts are required group the jobs such that all the jobs for each account are printed before changing the account number This is the only method to ensure correct copy charges will be captured when using an external accounting device Si D Be 5 we S Fes N NOTE The Internal Auditron will track jobs as they are scanned which allows accounting designations to be changed before the jobs have physically printed Xerox Document Centre Reference Guide Page 11 3 How to get here Tools Screen 1 Ur Access and de Accounting Access and Accounting UF Auxiliary Interface NOTE Auxiliary Interface Setup Ready Select Features to scan your job Copying is being prevented by the Access Control device Exit Tools Large Image Counter Print Job Control Disabled EIN Disabled Job Timer B 1 00 Minutes Auxiliary Interface must be active to access this setup screen Job Timer When ajob is running and the external device allowing the job to run requires additional credits the Job Timer option allows the control of the time interval between when a job requires additional credits and the job is automatically deleted from the job queue When you press the Job Timer button another window will appear You can disable the feature or se
232. rst L3 Le 15 gy Fy This feature allows you to control whether copy jobs or print jobs have printing priority when entering the job queue Options such as promote or interrupt are not affected by this feature This feature option is not available on the DC model Priority The Priority button allows you to set the relative priority for copy and print jobs The lower the number the higher the priority The default setting allows copy jobs to take priority over print jobs This allows the user who is standing at the machine making a copy to generally receive their output before a print job To change the priority setting use the scroll bars to ensure the type of job Copy or Print you want to print first has the lower number The wide range 1 16 is reserved for future enhancements A print job will be completed before the copy job begins to print unless the Interrupt button is selected When copy jobs have priority and several small print jobs are formatted and waiting to be printed the scanned copy job will usually wait until a small image buffer approximately 5 images empties Then the copy job will print First In First Out Jobs are scheduled to print based on their entry into the Job Queue This is regardless of whether they are copy or print jobs Page 10 32 Xerox Document Centre Reference Guide Single Job Mode Ready Select Features to scan your job How to get here On DC model only
233. rts a transmission report will be printed 6 Remove your original documents Page 5 8 Xerox Document Centre Reference Guide Basic Faxing Screen Ready to scan your job Basic More Fax ue lym Network RES ag ow Last Dialing Options Resolution Sides Scanned Dialing Characters J Standard J 1 Sided J x Send List 2 Phone List 2 Sided Rotated Feature V ES D Q S S Ry Lei The most commonly used faxing features can be found on the Basic Faxing Tab Dialing Options The Dialing Options area contains a window where the telephone number entered is displayed Once it is displayed you can add it toa list of destination telephone numbers add a special character or access a list of up to 30 stored telephone numbers Add to Send List Send List Selection The Document Centre allows you to send a fax to multiple locations To send a Fax to multiple locations you simply have to build a list of destination telephone numbers This list is known as the Send List To add a number to the send list simply enter the number using the keypad or the Phone List and press the Add to Send List button You can also access stored numbers by pressing the Phone List The number on the Send List button will change indicating how many telephone numbers currently reside in the send list If you press the Send List button you can view and delete telephone numbers Xerox Document Centre Reference Guid
234. s pictures However Sharpness is slightly decreased for text and lines satisfied with the output after using Background Suppression However Lighter settings result in lighter and thinner text and lines and lighter solids or gray paper It can also be used to suppress paste up lines pencil marks backside show through or light smudges on originals However Some light original images may not copy well Ready to scan your job Original Type Lighten Darken Halftone Photo Lighten Text e Photo Mortali Ja n Darken Text Photo Darken Background Use if copying only This setting provides Use to copy low density Suppression Off text and lines because the best copy quality areas such as pencil Use to copy originals it provides the sharpest for photographs marks on the original having a colored or text and line output without any text or gray border Improves graphics However The darker the copy quality of light However It produces high contrast pictures with most details lost in light and dark areas setting the heavier and thicker the text and lines and the darker the solids will appear on your output There is also a risk of creating a light gray background with the higher settings originals if you are dissatisfied with the output after using the Darken adjustment However It can be used to copy picture
235. s How to get here Ready Select Features to scan your job Priority is from 1 to 99 with 1 the highest priority Tools Screen 1 System Settings 5 Tray Type Priority Auto Selection 1 Fully Adjustable 20 Enabled A 2 Dedicated 30 Disabled A 3 Dedicated 40 Disabled Fully Ad ljustable __Enabled a Use this screen to view and change the setup of each tray Select a tray from the scrolling list and then select the Change Description button to change the Tray Type Priority or Auto Selection amp S E S System Settings 1 Tray Management Tray Management Tray Settings Fully Adjustable i Enabled 6 Dedicated Enabled Ready Select Features to scan your job Change Priority is from 1 to 99 with 1 the highest priority p Description Fully Disabled Adjustable Tray Type Priority Auto Selection Dedicated SES ER Enabled gt Tray Type A Fully Adjustable tray allows a user to program any paper attributes The machine will detect the size and LEF SEF orientation and the user changes the type and color through a pop up screen that appears after a tray is closed A Dedicated tray requires that the same paper always be used in this tray The Machine Administrator assigns the paper size LEF SEF orientation type and color that must be used A Size Only tray is available only on the DC Model The machine detects the size and LEF SEF orientation Howeve
236. s Document Security Xerox on the Web KI LS ES KI 5 gt Re N T Xerox Document Centre Reference Guide Page 12 1 Copy Job Default Settings This section contains a list of all default settings Please note Changing default settings will affect every subsequent job Table 1 Basic Copying Tab Defaults Feature Area Options Factory Explanation and Notes Default Output e Top Tray Collated Collated Selects whether or not Main Tray the output is produced Collated in sequential collated sets or in separate EH stacks of each original e More 2 sided copy e ltol 1 to 1 sided Selects the number of e lto2 sides to be copied e 2to2 e 2tol e 1 to2 Rotate Side 2 e 2 to2 Rotate Side 2 Reduce Enlarge e 100 100 Selects the amount of e Auto reduction enlargement e 17 to 11 inch 64 for a document being scanned e 14to 11 inch 78 e Normal e Custom e Six presets 25 64 78 129 154 200 Paper e Auto Paper Tray 6 if Allows the machine to Supply Specific tray installed determine automatically otherwise where to draw the Tray 1 correct paper stock Page 12 2 Xerox Document Centre Reference Guide Table 2 Image Adjustment Tab Defaults Feature Area Options Factory Explanation and Notes Default Image Quality Original Type Normal Normal will handle most of the e Normal typical jobs and is the best general use mode Text e
237. s Authentication is the verification and authorization of user identity 2 Start Here e E mail The ability to scan an image at the Document Centre and e mail it through a Local Area Network connection LAN e Fax The ability to scan an image at the Document Centre and Fax it through a Local Area Network connection e Network Scanning The ability to create an electronic image file which is then stored on a server The file can be processed further or electronically distributed depending on the available applications e Network Accounting The ability to track usage of all jobs processed at the Document Centre Xerox Document Centre Reference Guide Page 2 5 What is the difference between DC and ST The ST is a printer and copier The optional software solutions discussed in the above paragraph can be installed on these models The DC is a copier that can be easily upgraded to a printer as your needs dictate Where is Information about Copying This book provides detailed information on all the copying features as well as describing the System Management Tools Tools used by the Machine Administrator For step by step instructions on making copies refer to the User Guide What are System Management Tools The Tools function is specifically intended to be used by the Machine Administrator to customize the machine to a specific work environment Where is network connectivity information Please consult the Syste
238. s with text and graphics but the text and lines will appear less sharp There is also the risk of moir when copying halftone pictures However There is also a risk of creating a light gray background Page 4 16 Xerox Document Centre Reference Guide How to use the More Image Quality settings Contrast High Higher contrast causes the blacks and whites to appear more vivid and the text to appear sharper However Increasing the contrast will result in darker pictures and less detail in both the lightest and the darkest areas Sharpness Sharp Increasing sharpness will increase the edge definition of text and lines However The higher the sharpness setting the more likely moir will appear on your output Screen Auto This factory preset is the best mode for most originals and avoids the risk of copy quality blotches on the output However Pictures and solid areas may appear more grainy Ready to scan your job Contrast High Normal Low Sharpness Sharp SCH Soft Special Contrast Low The lower the setting the better the pictorial copy quality There will be more detail in the lightest and darkest areas of the output However Decreasing the contrast reduces the text and line sharpness Sharpness Soft The lower the setting the softer the image will appear The lower settings r
239. s to scan your job Papa Stock Settings Tray Settings Default Stock i Plain Paper White Standard Size Required Paper Substitution On Disabled There are several selections on this screen Tray Settings allows you to program trays as Fully Adjustable Dedicated or on a DC model Size Only You can also set tray priorities and enable Auto Selection Stock Settings allows you to set the stock size color or type for Dedicated trays only Default Stock is where you set the stock type and color Standard Size Required is used to control machine operation when Auto Paper is used to select a paper size If this feature is On only standard size papers can be selected automatically when Auto Paper is selected If this feature is Off any paper on which the entire image will fit can be used Paper Substitution allows the automatic substitution of US and metric equivalent paper sizes for network print jobs For example 8 5 x 11 inch paper will be automatically substituted for A4 paper when 8 5 x 11 inch paper is not available in the machine Some image loss may occur Refer to page 10 17 for more information This feature is not available on the DC models In ST models in order for the system to print error and configuration reports correctly at least one tray must be loaded with 8 5 x 11 inch paper and Auto Selection should be enabled Page 10 12 Xerox Document Centre Reference Guide Tray Setting
240. s values from sharper to softer after you view your output High sharpness settings provide the sharpest text and lines but increase the likelihood of moir Screen This is only available for the Normal Text and Halftone Photo Original Types The Auto setting is preset at the factory to be on when Normal Text or Halftone Photo is selected It eliminates the risk of blotches or small areas that have a different texture or pattern appearance than the surrounding area but produces a slightly grainier picture than if Special is used The Special selection can be utilized to enhance continuous tone photographs or high frequency halftone images It is used to create smoother less grainy output for continuous tone and halftone images but the risk of blotchy copy quality defects is higher Xerox Document Centre Reference Guide Page 4 15 How to use the Image Quality settings Normal Halftone Photo Lighten Background This factory default Enhances a picture or Reproduces more detail Suppression On setting accommodates graphic if copying in the darker areas of an This factory default setting most types of originals It delivers excellent originals with text lines graphics and original or suppresses the background if you are not suppresses the background from originals on colored text and line output However It produces somewhat dark pictures with some detail lost in both light and dark area
241. screen displays the message Ready to Scan your Job jobs may be scanned Jobs will not print until the fuser is ready The entire powering up process typically takes approximately 4 minutes for a Document Centre DC model An ST model will require an additional 2 4 minutes while the network connections are restored Copy jobs can be made while the network connections are restored Page 14 2 Xerox Document Centre Reference Guide Power Off Procedures NOTE Power switch There are two non emergency methods used to power off the Document Centre Preferred Method Pressing the d symbol to the left or towards the front of the machine will turn the power off A confirmation screen will appear asking you to select Quick Power Off or Power Saver Mode If Quick Power Off is selected and confirmed the machine will begin a controlled power down sequence If there are any jobs in the queue a second pop up screen will appear warning that jobs in the queue will be deleted if the machine is powered off Confirmation of this screen will result in the deletion of any jobs in the queue during the power down sequence If Power Saver Mode is selected and confirmed the machine will immediately enter Low Power Mode Refer to the section about ENERGY STAR in Chapter 10 for more information If the machine is in the Low Power Mode you must press a button on the User Interface panel or the Touch Screen to activate the machine in orde
242. screens available when your Document Centre is scan enabled There are other sources of information that will help you to setup scanning e locate the latest drivers access your Document Centres Internet Services CentreWare Network Scanning Services Guide This book contains information about configuring the optional Xerox CentreWare software applications and your Document Centre to enable scanning documents from the Document Centre Additionally it provides information on how to use the Xerox CentreWare applications such as the CentreWare Network Scanning software and how to create Distribution Templates PaperPort TextBridge Pro and Document Centre Image Retriever manuals These manuals describe the optional applications that enable you to manage scanned images and perform Optical Character Recognition OCR of your scanned images using PaperPort TextBridge Pro and the Document Centre Image Retriever These manuals are supplied in electronic format on the Scan to PC Desktop Kit CD ROMs Page 6 2 Xerox Document Centre Reference Guide Resources Provided on the World Wide Web Web Site General Contents www xerox com This is a source of general solution overview and options for upgrade www centreware com Contains CentreWare general information with links to the latest drivers and utilities System Administration Guide This book contains information about
243. scroll bars to navigate to open accounts Using a Computer If you have a PC with a Serial Cable or a modem you can connect the computer to the Document Centre and download information into the Auditron The CD that accompanied the Document Centre documentation contains the Auditron Report Software You can also download the software from the World Wide Web at www xerox com drivers First select your operating system language and type of Document Centre Click Go The file will be listed under utilities Si gt D 50 S Ve S Fes N Read and follow the accompanying Auditron Reporting Software documentation to install and use the software 5 Exit Tools Users will now be required to enter a User Number to make copies You should also change the password of the Machine Administrator Account Detailed instructions are found on page 11 14 Xerox Document Centre Reference Guide Page 11 13 Changing the Tools password It is strongly recommended that you change the password that initially comes with the machine 1111 Follow these steps to change the password 1 Select Access and enter Tools using the default password 1111 2 Press Access and Accounting 3 4 Select the User Number field by touching the User Number area Press the Tools Mode Access button When the background is black the new User Number can be entered Use the keypad to enter a new User Number Record the User Number Press the C
244. se features or the ENERGY STAR programme please contact the Welcome Center Page 12 26 Xerox Document Centre Reference Guide Setting Tray 6 to hold either A4 or 8 5 x 11 inch paper A W I 0800066B LKS Example Changing from 8 5 x 11 in to A4 settings Changing from 8 5 x 11 inch to A4 illustrated above Adjust each paper guide to the A4 position starting with the rear guide First slide the black latch down to release the guide Second move the guide out over and in into the A4 position Third slide the latch up to lock the guide Repeat the procedure for the front guide Changing from A4 to 8 5 x 11 inch Adjust each paper guide to the 8 5 x 11 inch position starting with the rear guide First slide the black latch down to release the guide Second move the guide out over and into the 8 5 x 11 in position Third slide the latch up to lock the guide Repeat the procedure for the front guide When either adjustment has been made you must program the tray for the correct size of paper KI LS L Q 5 gt Re a T Xerox Document Centre Reference Guide Page 12 27 Material Safety Data Sheets XEROX Material Safety Data Sheet MSDS No D 0403A Date 2 18 83 Revision 9 30 96 Manufacturer Xerox Corporation Telephone s Rochester NY 14644 Safety Information 800 828 6571 Health Emergency 716 422 2177 Transportation Emergency 716 422 1230 Sectio
245. ss and Accounting F Internal Auditron Setup After your Auditron plan is complete you have to enter the information into the Document Centre Detailed descriptions of each of the screens are found on the following pages Initializing the Auditron System 1 Gotothe first Tools screen and open the Access and Accounting Screen 2 Press the Internal Auditron Setup button If it is not selectable press the Authentication button then press the Internal Auditron button and Close Auditron Initialization 3 Press the Auditron Initialization button and enter the number of User Accounts you identified on your planning matrix The Document Centre will automatically determine the number of General Accounts Press the Initialize Auditron button to clear the memory and allow the device to accept new information Page 11 12 Xerox Document Centre Reference Guide 4 There are two ways to input User Account data into the Internal User Accounts and Auditron el Access Rights Manual Input at the Machine If you have a relatively few number of accounts or no access to a PC you can input the information into the Document Centre manually Press the User Accounts and Access Rights button to open the User Accounts and Access Rights screen This is the screen where you will enter all the User Account information including User Numbers and access rights to Tools Auditron Administrator and the General Accounts Use the
246. ssed an error message is displayed Files with an incorrect template file name format will be grey in appearance Page 6 8 Xerox Document Centre Reference Guide Document Management Field This feature is only available when you use a template containing Document Management Fields information Document Management Fields allow you to include variable programmable data with a scanned file The information is stored in the Job Log along with the scanned file The Job Log can be accessed by using Document Management Information software in order to retrieve or route the stored files The following describes the options available when creating a template with Document Management Fields information Field Name Used by your Document Management Information software to access the Document Management Fields data Up to 128 characters can be entered This option cannot be left blank Control Panel Prompt Defines the prompt message that will be displayed at the Document Centre Up to 50 characters can be used although only 25 will be displayed This option is not editable at the machine e E S KE Ry E E R E Default Value Defines the actual data that is to be assigned to a particular Control Panel Prompt Up to 128 characters can be entered although only 60 will be displayed Default Values can be temporarily altered at the machine for the job being scanned So D E S 3 e A E S Ee 2
247. t feed through the Document Feeder e Ensure that all staples or clips have been removed from the originals e Check to see if the Document Feeder is overloaded The 490 480 can hold 100 sheets the 460 470 can hold 75 sheets of 20 lb Use Build Job if you have more originals than this e Check to see if the document set is fully inserted into the Document Feeder e Ensure that the edge guides are adjusted to touch the sides of the originals e Ensure that the Feed Roll Cartridge is correctly engaged Reseat if necessary e Check for obstructions in the Document Feeder e Ensure that the Document Feeder cover is closed e Check that the machine is not in diagnostics mode as indicated by a message on the User Interface Page 15 6 Xerox Document Centre Reference Guide Problem Symptom Recommendation Paper Repeated paper jams or Handling misfeeds in Tray 5 Bypass cont d Tray e Ensure that the correct paper size is displayed on the Touch Screen e Remove the stock and reload the tray Do not add paper to the tray when paper is already loaded Instead remove the paper combine the additional paper with the paper from the tray and reload the tray e Depending on the model ensure that there are no more than 100 or 75 sheets of 20 Ib in the Tray e Ensure that the Edge Guides are adjusted to touch the sides of the paper e Check for obstructions at the paper entrance e Ensure t
248. t descriptions on the screen next to feature buttons and that identify the current setting of the button The numeric buttons on the User Interface Lightweight Directory Access Protocol As the paper is fed into the machine from either the Document Feeder or any of the Paper Trays the longest edge of the paper enters the machine first A designated individual who sets the defaults and maintains the machine Someone who has access to system tools The material on which the copies or prints are printed Synonymous with stock An undesirable pattern caused by the interaction of two halftones This is a special type of TIFF file which results from combining single page TIFF formatted files into one file Xerox Document Centre Reference Guide Page 16 3 16 Glossary Pathway Buttons Photograph Platen Print to Edge Registration Resolution Scanning Scan Once Print Many The functions of the machine are divided into four separate and distinct pathways Features Job Status Machine Status and Tools Features contains all the programming selections needed to produce the job Job Status provides queue management functions Machine Status provides information about the projected replacement requirements for consumables and information pertaining to the repair of the machine The Tools pathway is designed for the System Administrator to manage both the operation and the troubleshooting of the machine A se
249. t the timer from 25 to 15 minutes in 15 second 25 increments The default is 1 minute If the Job Timer feature is disabled your job will remain in the queue until it is manually deleted Page 11 4 Xerox Document Centre Reference Guide Large Image Counter This option allows the system to count single output sheets larger than 15 inches such as 11 x 17 or 12 x 18 inches as more than one sheet This feature will require machine users to spend more credits when using large output sheets The meter will register double meter counts when large paper is detected When the Large Image Counter button is pressed another screen will appear displaying Enable and Disable buttons When the feature is disabled the system will register single meter counts on all output regardless of sheet size Print Job Control This option allows you to hold all print jobs entering the system requiring users to enter the correct amount of credit before the job is released for printing Held jobs must be released manually by the user after the correct credits have been added to the printing control device Si D Be S Ve S Fes N When you press the Print Job Control button another screen will appear displaying Enable and Disable buttons If this option is disabled the system will print all incoming print jobs Xerox Document Centre Reference Guide Page 11 5 Internal Auditron The Internal Auditron is the standard s
250. tallation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment Shielded cables must be used with this equipment to maintain compliance with FCC regulations Xerox Document Centre Reference Guide This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Contact Xerox Corporation Phone 1 800 828 6571 Address 800 P
251. tem Settings es 10 3 Tools Screen 1 Screen Defaults and Auditron Administration 10 4 Tools Screen 1 Feature Defaults and Network Connectivity 10 5 Tools Screen 2 Supplies Configuration Tests Power Saver 10 6 Tools Screen 3 Setups Software Upgrade Service Access Control 10 7 System Settings Screen 1 isnsisssnnennnnennennnes 10 8 System Settings Screen 2 is isssnisnnnennnnnnenennnes 10 9 System Settings Screen 3 issssnnennnennennte 10 10 Paper Management System ccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeseaaeessaeeeeaes 10 11 Paper Attributes areenaan EAT AEAT EEA AENEA EEEE 10 11 Tray Settings EE 10 11 Trey Management Socera anaana aN e AAAA 10 12 Tray Settings EE 10 13 ele ene E 10 15 D fault Stocks cn oea aaa nn ne GEES 10 16 Paper Substitution 10 17 Standard Size Required cccccccceeeeeesceeeeeeeeeeeeeeceeeseteeeesaeeeeaes 10 18 Audio TONNES obs uni eects nt NA Ee Eegeregie 10 19 Display gell EE 10 20 Time and D ater sen eeete be ere dee Ee ie Set 10 21 Set Date and Time sssrinin ia n aiaa 10 21 Greenwich Mean Time Offset cccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee 10 21 BUET 10 22 Configuration Report ceccceececeeceeeeeeeeeeeeeeeeeeseeeeeeeeeeeieeetaeeeeeeeeees 10 23 JOD Sheets sitive ed re hein Ann tee aa aes 10 24 Banner Sheets ii 10 24 Fax Status Sheets x sut ire ee aii eel 10 24 Error Sheets nent a Ru A ege Sei d Rte den 10 24
252. tes To log off press the Access button to the right of the screen and then press the Logoff button Xerox Document Centre Reference GuidePage 7 3 Login Guest Access Ready to scan side 1 2 NOTE LJ Authentication Access Type passcode using the keypad to the right Provide user name and password then select Enter ena Provide a login passcode Using the keypad on the user interface 1 Enter the passcode maximum of nine digits 2 Press the enter button The system will attempt to validate the login information If the passcode is authenticated the restriction will be released and the e mail tab can be selected The system will allow 5 attempts to validate login name and password If any of the information is incorrect on the last attempt you will be notified on the local user interface and all users will be locked out of all services offering Guest Access authentication for a period of 5 minutes To log off press the Access button to the right of the screen and then press the Logoff button Page 7 4 Xerox Document Centre Reference Guide Basic E mail Tab NOTE TE EE yes bi When ebken Lii h couts kasd demara gd pres de Eist aim Pokies isi Lies Wei beet nl Us mmama rac n LE TEE pen Ce Tv A bya Dose Cantet Gr Selecting the e mail tab accesses the first e mail screen You can select the features on this screen to enter the Simple Ma
253. the guidelines below and if the dimensions of the media are within the size limits previously discussed for standard paper Legend and Footnotes The following symbols represent both the expected paper handling and copy quality performance in typical operating environments Best performance me S Le g ES Kei O Good performance Q Fair good performance Significant performance degradation is likely particularly paper handling X Not recommended Exceeds design specifications Unacceptable performance likely Table 3 Non standard paper performance Throughput Material Rating Notes Letterhead SC d e Pre printed forms ra d Pre drilled pre punched holes standard locations KE d Coated paper O Q h Mylar reinforced LEF Mylar on long edge QO SEF X Transparencies Clear plain X j Non removable white stripe LI OI Removable stripe LEF QO OI SEF X Paper backed X Labels LEF O U d k SEF X Xerox Document Centre Reference Guide Page 13 9 Table 3 Non standard paper performance GBC brand or pre punched LEF X with rectangular holes holes on long edge SEF O d This type of paper only works when the holes are at the rear of the paper tray Paper loaded in a tray with holes at rear of tray Never Tear type Drafting film Perforated perforations are parallel to the feed direction perforations are perpendicula
254. tic location and size The machine knows where the data resides because a series of pointers contained in RAM identifies the location and compressed size of each image Whenever a job is completed or whenever power is turned off the information in RAM is cleared resulting in the inability for the machine to ever access the data again Subsequent images will overwrite the compressed data on RAM and on the image disk This means that no one else has the ability to print your job on either the present 490 480 470 460 Digital Copier or any other one KI LS L Q 5 gt Re a T A print job uses a separate hard drive The ESS hard drive in the Xerox Document Centre Reference Guide Page 12 31 Print Controller stores the print jobs in the Page Description Language PDL that the workstation creates through your print driver These files are usually PostScript or PCL As the files are interpreted into bitmaps the bitmaps are transferred to the marking part of the device This is similar to your scanned copy images entering the digital copier through the document scanner Once the job has printed the pointers to the PDL files are automatically deleted Subsequent jobs will overwrite the PDL files on the ESS hard drive A note of caution when using Sample Set the first set is printed and then the job is automatically held The user should be careful to either release or delete the job after receiving the Sample Set
255. tionality of the Xerographic System Xerox Document Centre Reference Guide Page 10 53 Xerographic System Routine Ready Select Features to scan your job How to get here On an ST model Tools Screen 1 D Start Routine Press Start Routine to optimize Image Quality More Warning This Routine can take up to 20 minutes and the machine cannot be used during that time Tools Screen 2 Machine Tests Machine Tests The Document Centre automatically adjusts the Xerographic Xerographic module to enable optimal Image Quality This selection allows you System Routine to manually initiate the Xerographic Routine This routine can take from 4 to 20 minutes depending upon the conditions of the Xerographic System On a DC model Tools Screen 1 Machine Tests Machine Tests ir Xerographic System Routine Page 10 54 Xerox Document Centre Reference Guide User Interface Tests Ready Select Features to scan your job How to get here On an ST model Tools Screen 1 aa Op Indicator Test LF More A Touch Area Test Display Pixel Test Video Memory Test Tools Screen 2 gt Machine Tests amp S Ce S Machine Tests User Interface Tests Communications Self Test Reset User Interface Application Checksum Verification On a DC model Tools Screen 1 Cr Machine Tests oats Tests These tests are designed to test the performance of the User Interface functions Information a
256. tory default template that is supplied with the Document Centre The default template appears at the top of the list and is selected automatically All other templates follow in alpha numeric order There is a maximum limit of up to 250 templates There are two types of templates e Template names starting with the symbol are templates that currently reside at the machine These templates have been created using Internet Services e Templates without the symbol are templates that have been created using CentreWare Network Scanning Software The Template Details section on the right hand side of the screen displays information about the selected template Each time you select another template file this area will update to display information associated with the selected template Any changes made to the template at the machine are temporary Permanent changes must be made with the same utility that created the template Xerox Document Centre Reference Guide Page 6 7 Destination The destination area shows where the template will send the processed scan job Unlike the other scanning options this address is not changeable at the machine To change a template destination you must either edit the existing template or create a new template using either the CentreWare Template utility or Internet Services Update Template list Use this button to pull the latest templates from the file server If the server cannot be acce
257. tricted by the System Administrator This provides security and tracking of e mail documents Restriction levels include Network Access Guest Access or both If Network Service Login is required you will be presented with a Login Required screen e Authenticated Access requires a Network Login Name and Password e Guest Access requires a passcode which can be provided by the System Administrator Page 7 2 Xerox Document Centre Reference Guide Login Authentication Access Ready to scan side 1 Current Domain usamc 2 Type your network user name then select Enter ae oo a 123 User Name Lalell OO CIC ed Le LJ leis BIISI OO S e es Bodo Jog Using the touch screen 1 Select Authentication Access You will be presented with a keyboard on the User Interface 2 Enter your Login Name Press the enter button 3 Enter your Password Press the enter button Feature The system will attempt to validate the login information through the network server If the account information is authenticated the restriction will be released and the e mail tab can be selected a aS x NM S a RQ xN NOTE The system will allow 5 attempts to validate login name and password If any of the information is incorrect on the last attempt you will be notified on the local user interface and all users will be locked out of all services offering authentication for a period of 5 minu
258. try Screen Default initial screen that users will see at the Job Status Default machine display either incomplete or Language Default completed print jobs or change the language of the Touch Screen display Refer to page 10 38 Access and Accounting This selection is used to set up the auditron Internal Auditron Setups accounts that enable you to control the Auxiliary Interface Setups access to the machine and to track copy Network Accounting Setups usage Authentication Mode You can change the Tools password using Tools Mode Access this selection Refer to Chapter 11 Tracking Usage Page 10 4 Xerox Document Centre Reference Guide Tools Screen 1 Feature Defaults and Network Connectivity Ready Select Features to scan your job System Settings Screen Defaults Access and Accounting Feature Defaults Connectivity and Online Offline D Network Setup ES Onine Feature Defaults Set Feature Defaults Refer to page 10 37 Allows you to change the default settings for the copy feature tabs to best fit your environment Connectivity and Network Setup ST models only Parallel Port Physical Media Network Setup Refer to page 10 40 The System Administrator uses this feature to make the correct network settings Refer to the System Administration Guide for more information Online Offline ST models only Online Offline Refe
259. ts the size of the original If scanning from the Document Glass the Document Centre will scan the document twice e Manual Platen Input defines the size of the area on the Document Glass where the Document Centre will scan It assumes the original is registered in the upper left corner Edge Erase o This feature allows you to refresh the quality of an original that a S has become frayed at the edges has punched holes has staple marks E or other extraneous marks The Border Erase Edge Erase and Scan 3 S to Edge options perform in the same manner as the options in the cy Making Copies Chapter see page 4 21 for more details x 3 S E Resolution ER SE You can choose from the following scanning resolutions Z S 200 x 200 x 1 gt 200 x 100 x 1 300 x 300 x 1 600 x 600 x 1 The higher the scanning resolution the larger the image file created For OCR applications 300x300 usually provides the best results Xerox Document Centre Reference Guide Page 6 15 Output Format Ready to scan your job Network Y Image EWB Scanning Oe Output Format All Services DY Eile Format TIFF Output Format tab allows you to select the File Format of your scanned file You can choose TIFF Multipage TIFF or PDF file formats The most universal format is PDF Use TIFF to scan each page of a multiple page document as a single file Use Multipage TIFF to scan multiple pages as a single file Page 6 16 Xerox Docume
260. ttings and the paper tray configurations Typically the copy functions will be ready prior to the printing functions and readiness of the machine is indicated by a message on the Touch Screen Xerox Document Centre Reference Guide Page 10 23 How to get here Tools Screen 1 System Setting System Settings 1 More System Settings 2 Job Sheets Job Sheets Ready Select Features to scan your job Banner Sheets Error Sheets Scan Status Sheets Enabled Enabled On Fax Status Sheets Stock Choice On Type System Default Color Any Banner Sheets This feature allows you to control the printing of banner sheets These are the sheets that separate your print job from another one Although banner sheets can be enabled or disabled in the Print Driver this feature allows you to prevent banner sheets from being printed regardless of the selection in the Print Driver Fax Status Sheets This feature allows you to generate informational sheets pertaining to the status of Network Fax jobs These sheets will describe the status of the Network Fax job as it travels between the Document Centre and the Network fax server Error Sheets This feature allows you to generate informational sheets each time there is an error encountered with a print job Scan Status Sheets This feature allows you to generate informational sheets pertaining to the status of Network Scan jobs These sheets will describe the status of the scan job
261. twork administrator has to enable TCP IP and HTTP protocols otherwise Network Accounting will not work on your machine Ce Go to Tools and press the Connectivity and Network Setup button on the first Tools Screen There will be a delay as the network information is gathered Press the Network Setup button Press the TCP IP options button and a screen such as the one shown below should appear Si D Be S Ve S Fes N m Ready Select Features to scan your job Exit Tools TCP IP Settings TCP IP Line Printer Port 9100 Printing Enabled Disabled HTTP Disabled Press the TCP IP Settings button This will display a new screen On the new screen enable HTTP protocol by pressing the HTTP button Press Exit Tools Xerox Document Centre Reference Guide Page 11 23 4 Enable Network Accounting at the Machine After the network accounting software is installed go to the first Tools screen and press the Access and Accounting button to display the Authentication Mode button Access and Accounting Screen Press the Authentication Mode button to display the Authentication Mode screen Network Accounting um sw Screen El Setups for the desired Mode Device may then be accessed when the Internal Auditron twork Accounting Save button is selected Press Network Accounting then Save This will allow you to access the Network Accounting Setups screen y
262. u to specify the dimensions of the document scanning region Use this for hard to detect originals like transparencies or originals with dark borders Select a standard size or use Custom size to manually adjust the scanning dimensions The adjustment range is 1 x 1 inchto 17 x 11 7 inches The originals are assumed to be registered at the left rear corner of the Document Glass Page 5 18 Xerox Document Centre Reference Guide 6 Network Scanning Optional Feature A D E ka S KE Ry 8 E ks E lt If your Document Centre is equipped with the Network Scanning option you will be able to create an electronic file from a hard copy original The electronic file can be filed faxed or distributed through e mail 50 ES S S 3 A E S gt Ee 2 V The scanned document is converted to either a single page or multi page digital document and stored electronically The graphic representations of the touch screens in this chapter are based on a fully configured Document Centre and the appearance of these interface screens may differ slightly on other models or configurations However feature descriptions and functionality remain the same Originals ee Scanned ER RE X _ r P oiter 800 g F o Templates E Sec Xerox Document Centre Reference Guide Page 6 1 Scanning resources This Reference Manual contains detailed information about the
263. ubt consult your attorney 1 Copyrighted material unless permission of the copyright owner has been obtained or the copying falls within the fair use or library reproduction provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington DC 20559 circular R21 2 United States Government obligations or securities such as e Certificates of Indebtedness e Coupons from Bonds e Gold and Silver Certificates e Treasury Notes and United States Bonds e Federal Reserve and Federal Reserve Bank Notes e Certificates of Deposit e National Bank currency e Fractional Notes e Paper money and Postal Money Orders e Bonds and obligations of certain agencies of the government such as FHA e Bonds US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds e Internal Revenue Stamps If it is necessary to copy a legal document on which there is a cancelled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes e Postage Stamps cancelled or uncancelled For philatelic purposes postage stamps may be photographed provided the reproduction is black and white and less than 3 4 or more than 1 2 times the linear dimensions of the original e Bills checks or drafts for money drawn by or on authorized offices of the United States vii
264. ument Size 1s correctly defined Refer to page 10 28 for more information Stray marks or black marks from three hole punched originals are not removed e Use the Edge Erase to erase the edge with the drilled holes e Copy from the document glass with the Document Cover down Images are out of sequence or upside down when the Booklet Creation Feature is used e Ensure that the originals are in the correct sequence e Feed LEF originals to SEF orientated paper stock e Enable the display options for Booklet Creation and ensure that the correct sequence is selected i e Left to Right or Right to Left The output is blank Check the feeding of the originals Check that they are e Loaded in the Document feeder prior to pressing Start e Loaded face up either in the Document Feeder or face down on the Document Glass Xerox Document Centre Reference Guide Page 15 9 O0 S Fee is WA S x x da e Problem Symptom Recommendation Output There are streaks lines e Clean the Document Glass especially near Quality spots or black solid or the black plastic ramp on the glass if using dotted lines the Document Feeder cont d Run the job from the Document Glass e Check the quality of the original Use Border Erase or Edge Erase to remove lines from the edges of the document Turn on Background Suppression e Load fresh paper Image
265. up to 1800 d p i duplex and single amp dual Y Properties stapling view and set device parameters current device configuration Name Machine Name Location Machine Location Maintenance IP Address 141 222 333 444 ETTET Status Idle a ap Support p Refresh local contacts and Xerox contacts Status font list and test page 80 Ee S 8 o amp A amp S S 28 z ws Internet Services uses the computer inside the Document Centre as a server You can access a web page on the server Use the web page as an alternate method to print and scan documents This feature can be used when the network server is unavailable or when you do not know how to connect to your network printers Internet Services enables you to e Setup Network Scanning Repository Setup Fax Repository e Enable the Document Centre to accept software upgrade files e Access scanning features such as template creation and Network Authentication login permissions e Access printing features e View machine and job status e Manage jobs See the System Administration Guide for more information on using the Web Server Xerox Document Centre Reference Guide Page 6 19 How to access Internet Services Internet Services supports print ready files only All files must be submitted in print ready format See the System Administrator Guide for more details 1 Type the Document Centre s IP address in your browser s URL
266. ure listed below For additional information refer to the PhoneShare Instructions 1 Enter the Machine Telephone Number 2 Press the Dial Pause button on the User Interface to create a pause A comma will be shown on the screen 2 N S 3 Enter the two digit System Extension Identifier 4 Enter the Extension The number with the extension should look like this The Phone Number OE The Extension Use the Dial Pause button on Two Digit System Extension the User Interface to create a Identifier Code pause between phone number and Extension Identifier 5 Save the settings and exit Tools The changes are now effective The machine will automatically notify Xerox of the telephone number in order to enable a Technician to use the Sixth Sense on line support link if necessary Xerox Document Centre Reference Guide Page 10 49 Sixth Sense The optional Sixth Sense On Line Support Link is a telephone line connection between the machine and Xerox You can enable an authorized Xerox service technician to access the machine remotely by telephone to enable real time problem analysis and resolution If you are using the Auditron reporting software to help manage the Internal Auditron you can dial into the machine over this link to download account information NOTE Please note the Sixth Sense On Line Support Link tool does not permit the access to any image or information that has been pr
267. us list e If deleting the job in the queue does not resolve the problem select software reset in Tools or power off the machine using the white button on the right side of the machine Wait 1 minute then power on the machine using the same switch Note All copy jobs in the Job Queue will be lost Touch Screen resets before programming is complete e Check the time out values in Jools Ensure that the values set are long enough for users to complete their programming A black border appears along one or more sides of copies when using the Document Feeder e The Document Feeder Edge Guides may not be adjusted to meet the sides of the originals e If using the Document Feeder ensure the document Size is correctly defined Refer to page 10 28 for more information e If the original is undersized or non standard use the Document Glass to scan the job Use Auto to fill the output page if necessary e Use Edge Erase to eliminate black edge If a portion of the original is folded unfold that portion and rescan the job The job remains in the Job Status Queue after copying is complete e Sample Set may have been selected Delete the held job and ensure that the feature default timer is not disabled or set to a time that is too long Page 15 14 Xerox Document Centre Reference Guide correctly Problem Symptom Recommendation Other Copying a booklet using e The Docume
268. ustable 5 8 5 x 11 D Transparency Clear Fully Adjustable 6 8 5 x 11 D Plain Paper White Dedicated Xerox Document Centre Reference Guide Page 4 11 Image Adjustment Tab Job Review Summaries e Le mees Quality Type Photo Lighten Darken 0 Suppression Off A checked box indicates that the settings have been changed from the default values oe on a a Image Adjustment Job Assembly All Services Output Format Lighten Darken 0 o Bound Originals o Original Input EX off Auto Suppression On 0 More Image Qualit o Edge Erase o Image Shift S Contrast D Border Erase No Shift Sharpness 0 Ole Screen Auto To access the Image Adjustment tab select the More Copy Features tab The Image Adjustment Tab provides the following features for fine tuning the appearance of your finished output Image Quality More Image Quality Bound Originals Edge Erase Original Input e Image Shift Select any of the buttons to view additional options A separate screen will appear for each feature You may set as many features as you choose for each copy job The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modified from its default setting Most feature screens include three buttons to confirm or cancel y
269. utton to change the customer support telephone number displayed on the Machine Details Screen Disk Finisher Setup If you add a finisher different than the one initially installed use this button to program the machine with the correct finisher code 10 Tools The machine will recognize the addition of this feature and prompt you to confirm the new settings Simply follow the instructions on the Touch Screen to complete the programming Xerox Document Centre Reference Guide Page 10 45 Remote Data Transfer Setups Ready Select Features to scan your job How to get here Tools Screen 1 Will a phone line be connected to A Machine Telephone Enable Incoming Calls More m E ea Tools Screen 2 EZ No Remote Data Transfer Setups On the main setup screen you can e Decide whether or not a telephone line will be connected to the device e Input the Machine Telephone Number e Enable Incoming Calls Page 10 46 Xerox Document Centre Reference Guide Enable Incoming Calls Ready Select Features to scan your job How to get here Tools Screen 1 cP More A Enable Incoming Calls Setting this option to Enable Incoming Calls will allow M authorized Xerox representatives to access this system to Tools Screen 2 assist in diagnosing system problems CF Remote Data E Disable Incoming Calls Transfer Setups amp S Ce S Remote Data Transfer Setups p Use this scre
270. ver and Glass Document Feeder Document Feeder The Document Feeder is used to feed your single and double sided originals into the machine The scanner located under the Document Glass captures the images of the originals Document Centre Sheet Capacity 490 480 DC or ST 100 sheets of 20 pound paper less if using heavier paper 470 460 DC or ST 75 sheets of 20 pound paper less if gt using heavier paper Ze Load your originals in the Document Feeder face up with the first Es page on top Zeg S E NOTE Do not feed transparencies or glossy photos through the Document Ce Feeder Use the Document Glass to avoid damaging these types of S originals Wi Scanner The scanner creates an electronic image of the document which is stored by the system The scanner also moves depending where the originals will be scanned from and its need for self calibration Xerox Document Centre Reference Guide Page 3 3 Document Glass Press green button to separate cover NOTE if PTE LS The Document Glass is divided into 2 areas TT Main Document Feeder Area Scanning Area fll US am 000 00000 00800 po CD Bound Original Registration Mark When making copies from the Document
271. w When you x Off accept and release the job the system will then print the total job quantity e Select the desired features and quantity Press Start One complete set will print The system will hold the job as you review On it Then press the Job Status button select the job and follow the instructions to release or delete the job Use this feature to review your output to ensure that it is exactly what you expect before printing a large quantity Sample Set will print out one complete set and then place the remaining job on hold in the Job Queue Access the job queue by pressing the Job Status button then touch your job on the screen to access an additional screen If the output is acceptable press Release and the programmed number of sets will be produced If the output is not acceptable press Delete to delete the job from the queue Reprogram and rescan the entire job Ke gt S Se x gt Xerox Document Centre Reference Guide Page 4 37 Stored Programming Ready to scan your job 1 Job Number Store Programming E 1 10 a 4 Y Recall Programming This feature allows you to program up to 10 programming sequences This feature is helpful to store commonly used selections or combinations of selections such as Edge Erase and Bound Originals To use this feature use the up and down scroll buttons on the scrolling list to select the desired storage location then press
272. wer down feature Software Reset Reset System Software or Network Controller Refer to page 10 63 This is the button to access where you reset some machine systems without powering off the machine On a DC model this option is located on the first Tools screen Page 10 6 Xerox Document Centre Reference Guide Tools Screen 3 Setups Software Upgrade Service Access Control Ready Select Features to scan your job Go To 5 CIE ei Service Access Control amp S E S Service Access Control This selection allows you to restrict access to network services such as e mail and fax Refer to page 6 23 Xerox Document Centre Reference Guide Page 10 7 System Settings Screen 1 Ready Select Features to scan your job Tray Management Display Brightness Timers ZS Level 14 of 20 Audio Tones Time and Date Configuration Report alt Faut Low 08 20 98 Enabled Conflict Low 11 12AM Selection Low Offset 0 0 Hours Tray Management Establish the paper tray and stock management system This allows the Auto Paper and Auto Tray Switching features to function properly It also determines the paper trays that will be displayed on the Basic Copying Tab Refer to page 10 12 Audio Tones Adjust the audio tone volume levels Refer to page 10 19 Display Brightness Adjust the brightness setting for the Touch Screen Refer to page 10 20 Time and Date
273. y touch it percentages in 1 and it will change increments to black Then enter a number from the keypad Xerox Document Centre Reference Guide Page 4 9 Custom Setting GE e 100 Normal Ba Auto ex Custom DW Y 100 Choose Custom to adjust the height Y and the width X dimensions for reduction or enlargement independently Your output will NOT be reduced or enlarged proportionally 100 Produces an image the same size as your original document Auto When Auto is used in the Custom Reduce Enlarge screen it automatically reduces or enlarges the image on your output based on the size of the original and the size of the output stock It will stretch the original image to fill the output stock using different percentages in the X and Y directions if necessary X 78 Y 100 preselect This selection automatically reduces the X dimension of the output to 78 width Y remains the same height dimension This selection enables you to reduce an 8 5 x 14 inch SEF original to fill an 8 5 x 11 inch paper The percentages in this section can be adjusted by your Machine Administrator X Y adjustments You can also adjust the X and Y dimensions manually in 1 increments by using the scroll arrows Touch the upper scroll arrow to increase a dimension You can also enter a percentage by touching the X and Y boxes and entering the percentage from the keypad Page
274. ystem on the Document Centre that allows you to control access to the copier and track copy usage on an account basis This information can then be collected and used as appropriate To help you manage the data collection and account setup tasks the Document Centre documentation kit contains a software program that allows you to collect and modify data using a PC with either a direct or remote connection Once the data is collected you can modify it off line and use the software program to update the Auditron system on the machine When the Internal Auditron is active users will be presented with a Login screen Ready to scan your job 1 Enter your password and touch ENTER Login required when Features button is Login to a General Account pressed SET Tools Pathway Job Status Machine Status No login required when these buttons are pressed Page 11 6 Xerox Document Centre Reference Guide Internal Auditron Overview The Internal Auditron system is a two level system 1 User Accounts This account requires a 1 to 12 digit User Number to use the copying functions of the machine Copies made are charged to the User Account corresponding to the User Number entered 2 General Accounts if necessary you can create a second layer of accounts requiring users to enter a User Number and an additional 1 to 4 digit General account number Copies will be charged to the General Account rather tha

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