Home

Xerox 32N00467 All in One Printer User Manual

1. Secure Receive e Feature must be enabled in Fax Setup Print Print secure faxes gt Press Menu Exit gt Using the Navigation Keys select Fax Features and press Enter gt Select Secure Receive and press Enter gt Select Print and press Enter gt Enter a passcode and press Enter Xerox WorkCentre 4118 User Guide Page 5 13 Fax 4 in 1 only Fax 4 in 1 only Fax Forwarding Page 5 14 90 Ge This feature sets up the forwarding details for faxes This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118 To configure fax forwarding gt Press the Machine Status button Press W or A until System Admin Tools is displayed and press Enter If the System Admin Tools have been passcode protected type in the password and press Enter Press lt or gt until Forward to Fax is displayed and press Enter Press lt or gt until the required forwarding condition is displayed and press Enter The choices are Off don t forward RX forward received TX forward transmitted All forward RX and TX Enter the fax number to receive the forwarded fax and press Enter If you want to forward the Fax to another number press lt lt or gt until Yes is displayed and press Enter Otherwise choose No and press Enter Enter the fax number to receive the forwarded fax and press Enter
2. Scan 4 in 1 only Scan 4 in 1 only Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition WIA driver for scanning images WIA is one of the standard components provided by Microsoft Windows XP and works with digital cameras and scanners Unlike the TWAIN driver the WIA driver allows you to scan and easily manipulate images without using additional software The WIA driver works only on Windows XP with USB port WIA Scanning Procedure Page 7 6 ED gt Load the document s face up into the Document Feeder OR Place a single document face down on the Document Glass gt From the Start menu on your desktop window select Settings Control Panel and then Scanners and Camera gt Double click your scanner driver icon The Scanner and Camera Wizard launches gt Choose your scanning preferences and click Preview to see how your preferences affect the picture Scanner and Camera Wizard Choose Scanning Preferences Choose your scanning preferences and then click Preview to see how your preferences affect the picture Picture type Color picture O Grayscale picture O Black and white picture or text Custom Custom settings Paper source DCE Preview lt Back LL We Cancel gt Click Next Xerox WorkCentre 4118 User Guide gt Enter a picture name and select a file format and destination t
3. If you want to print a local copy press lt lt or gt until Yes is displayed and press Enter Otherwise choose No and press Enter If you want to delete the assigned recipient of the forwarded faxes press or gt until Yes is displayed and press Enter Otherwise choose No and press Enter Xerox WorkCentre 4118 User Guide Mailbox Setup This feature sets up the forwarding details for faxes This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118 Create a Mailbox To create a mailbox gt Press the Machine Status button gt Press V or A until System Admin Tools is displayed and press Enter Enter v Press lt or gt until Mailbox Setup is displayed and press Enter Press W or A until Mailbox is displayed and press Enter Press or gt until Create is displayed and press Enter v choices are Set_Conf_MBxX confidential Set_Bull_MBX bulletin gt Press lt or gt until Enter Box No is displayed and press Enter Enter the Mailbox Number and press Enter So 000 SS Enter Press lt or gt until Yes is displayed and press Enter Enter the passcode using the keypad and press Enter Enter the Mailbox Id using the keypad and press Enter If the System Admin Tools have been passcode protected type in the password and press Press lt or gt until the required Mailbox Type is displayed and pres
4. 30mm 1 2 Xerox WorkCentre 4118 User Guide Page 2 23 Getting Started Getting Started Installing Software Installing Drivers Programs for Windows To use your machine as a printer and scanner in Windows you must install the MFP driver You can install some or all the following components gt Printer driver Use this driver to take full advantage of your printer s features The PCL Print driver is standard The PostScript driver is available with the optional Network Kit gt Scan driver TWAIN and Windows Image Acquisition WIA driver is available for scanning documents on your machine 4 in 1 only gt ControlCentre Use this program to create phonebook entries 4 in 1 only edit printer settings and upgrade machine firmware Macintosh Driver You can print and scan to and from Macintosh operating systems using your machine This driver is available with the optional Network Kit Linux Driver You can print and scan to and from Linux operating systems using your machine This driver is available with the optional Network Kit System Requirements Page 2 24 Your machine supports the following operating systems Windows 98 Me NT 4 0 2000 XP The following table shows Windows requirements ITEM REQUIREMENTS RECOMMENDED CPU Windows 98 Me NT 4 0 Pentium II 400 MHz or Pentium III 933 MHz 2000 higher Windows XP Pentium III 933 MHz or Pentium IV 1 GHz higher Xerox Work
5. Xerox WorkCentre 4118 User Guide Page 5 5 Fax 4 in 1 only Fax 4 in 1 only Dialing Methods Page 5 6 There are several methods which can be used to enter a fax number or a group of fax number The following table identifies and explains all the dialing methods available DIALING METHOD INSTRUCTIONS Keypad Dialing e Use when entering the remote fax number using the Numeric Keypad gt Load the originals and select the Fax key Use the Numeric Keypad to enter the telephone number of the remote fax machine Press Start to send the fax Speed Dialing e Use to access a fax number which has previously been stored in the machine s memory gt gt Press Speed Dial and enter the Speed Dial number 1 200 Load the originals and select the Fax key Program the features required for the job The name displays and the original is scanned into memory ready for sending If the original is loaded on the Document Glass the display asks if you want to send another page Select Yes to add more originals or No to begin transmission Press Enter The fax number stored in the speed dial location will be dialed automatically and the fax is sent Group Dialing e Use to access a group of numbers which have previously been stored in the machine s memory v v yY v Load the originals and select the Fax key Program the features required for the job Press Spe
6. CONDITION SUGGESTED SOLUTION Frequent copy paper jams Fan the stack of paper then turn it over in the tray Replace paper in paper tray with a fresh supply Check adjust paper guides Ensure that the paper is the proper paper weight 80 g m 20 Ib bond paper is recommended Check for copy paper or pieces of copy paper remaining in the product after a paper jam has been cleared Toner yield is lower than expected and TONER LOW message displays Toner may be lodged in the cartridge Remove the Toner Cartridge Shake the Toner Cartridge and tap along the top of the Toner Cartridge over a waste receptacle Take care not to touch the exposed toner on the left side of the cartridge Fewer copies from the Toner Cartridge than expected Originals contain pictures solids or heavy lines Originals are forms newsletters books etc The product is being powered on and off frequently The Document Feeder is being left open while copies are being made Printing Problems PROBLEM PROBABLE CAUSE SUGGESTED SOLUTION The product does not print The IEEE 1284 Parallel cable or USB cable is not connected properly Check the cable connection The IEEE 1284 Parallel cable or USB cable is defective Check the cable with a computer and printer that work If printing is still not possible replace the cable The port setting is incorrect Check the printer settings in the Windows
7. Q Quantity 3 5 R Redial 5 7 Reduce Enlarge copy 3 6 Regulations 1 6 Related Information Sources 1 4 Replacing the Drum Cartridge 9 8 Replacing the Toner Cartridge 9 5 9 7 Resolution 5 9 Fax 5 9 Running ControlCentre 8 4 S Safety 1 6 Scan Canceling a Scan 7 7 TWAIN 7 3 WIA driver 7 6 Scanner and Copier Specification 11 5 Scanning Procedure 7 3 Secure Receive 5 13 Selecting Copy Features 3 4 Selecting Copy Mode 3 2 Selecting Start 3 5 5 5 Selecting the Paper Supply 3 2 Sending a Fax 5 2 Serial Number 8 10 Serial number 1 5 Setting the Product to Send Toner Low Information 9 7 Setting up the Machine 2 20 2 21 ControlCentre 8 4 Index 4 Installing ControlCentre 5 0 8 4 Software Installation 2 24 Solutions Copier Problems 10 14 Solutions Faxing Problems 10 17 Solutions Printing Problems 10 15 Solving Problems 10 14 Specifications Fax 11 4 General 11 6 Paper 11 7 Printer 11 3 Scanner and Copier 11 5 Specifications Media 4 9 Start 3 5 5 5 Status Map Auto Tray Switching 2 10 Stock Types 4 9 Switching Off 2 16 Switching On 2 16 System Requirements Windows 2 24 System Setup Installing ControlCentre 8 4 T Toll Save 5 10 Toner Cartridge 9 5 Expected Cartridge Life 9 5 Replacing the Toner Cartridge 9 5 9 7 Setting the Product to Send Toner Low Infor mation 9 7 Toner Save Mode 9 5 Toner Cartridge installing 2 12 Toner Low Information 9 7 Toner Low Notification 8 11 Toner S
8. Auto Suppress copy 3 11 Auto Tray Switching 2 10 3 2 3 8 4 5 Basic Troubleshooting Copier Problems Solution Chart 10 14 Faxing Problems Solution Chart 10 17 LCD Error Messages 10 11 Printing Problems Solution Chart 10 15 Solving Problems 10 14 Batch TX 5 13 Billing Counters 8 12 Book Copy copy 3 11 Bypass Tray 4 5 C Calling for Service 1 5 Xerox WorkCentre 4118 User Guide Index Cancel Scan 7 7 Clean Drum 8 12 Cleaning 9 2 Control Panel and LCD Display 9 3 Document Glass and Constant Velocity Trans port Glass CVT 9 2 Outside Areas 9 3 Clear Memory 8 9 Clone copy 3 7 Collated copy 3 7 Color Original 5 9 copy 3 8 Fax 5 9 Component Location 2 7 Connections 2 14 Constant Velocity Transport Glass CVT 9 2 Control Panel Overview 2 9 ControlCentre 8 4 Firmware Update Tab 8 5 Installing 8 4 PCL Button 8 6 Phonebook Tab 8 5 Printer Tab 8 6 Running ControlCentre 8 4 Using ControlCentre 8 4 Conventions 1 3 Copier Problems Solution Chart 10 14 Copy 3 6 1 2 Sided 3 7 Auto Fit 3 7 Auto Suppress 3 11 Book Copy 3 11 Index 1 Index Clone 3 7 collated 3 7 Color Original 3 8 Covers 3 11 Create Booklet 3 12 Edge Erase 3 10 ID Card Copy 3 9 Lighten Darken 3 6 Margin Shift 3 10 N Up 3 12 Original Type 3 8 Paper Supply 3 8 Reduce Enlarge 3 6 start 3 5 Transparencies 3 12 Copy Feature selection 3 4 Copy Features 3 6 Copy Mode 3 2 Copy quantity 3 5 Copying Procedure 3 2 Covers copy 3 11 Create B
9. Copy Features single set of Bypass Use to create a single set and press Enter transparencies with blank or A Ee a Use the Navigation Keys to select printed ANS S PARER CIMIOET Transparencies and press Enter separators between each transparency gt Use the Navigation Keys to select Bypass and press Enter gt Use the Navigation Keys to select Off Printed or Blank for the separators and press Enter gt Select a Paper Tray for the separators and press Enter Create Booklet On Use to activate the Create gt Press Menu Exit Booklet f Sela e Use to copy a Se gt Using the Navigation Keys select Copy Features document as a2 Off Use to de activate the and press Enter Sided job and feature arrange the i gt Use the Navigation Keys to select Create pages to Booklet and press Enter produce a booklet when led gt Select On and press Enter N Up Off Use to de activate the gt Press Menu Exit f bs e Use to print 2 or SE gt Using the Navigation Keys to select Copy 4 original 2Up Use to print the images Features and press Enter images reduced yi on to one page from 2 originals on to one gt Use the Navigation Keys to select N Up and page press Enter 4 Up Use to print the images from 4 originals on to one page gt Select the required N Up option and press Enter Page 3 12 Xerox WorkCentre 4118 User Guide Compatible Features
10. Enter another number if required When all numbers have been entered select No and press Enter Enter a name for the job and press Enter The displays shows the current time enter a time for the delay fax and press Enter If you set a time earlier than the current time the job will be sent at that time the following day The originals are scanned into memory ready for sending Xerox WorkCentre 4118 User Guide Page 5 11 Fax 4 in 1 only Fax 4 in 1 only Priority Fax e Use this option to send your fax ahead of reserved operations Press Menu Exit Using the Navigation Keys select Fax Features and press Enter Select Priority Fax and press Enter Enter the fax number using the Numeric Keypad or Speed Dial and press Enter Enter another number if required When all numbers have been entered select No and press Enter Enter a name for the job and press Enter The originals are scanned into memory ready for sending Polling e Polling is used to retrieve documents from remote fax machines Remote fax machines can also poll your machine TX Poll Use to store a document on the machine ready to be polled by a remote fax machine gt Press Menu Exit gt Using the Navigation Keys select Fax Features gt gt gt and press Enter Select Polling and press Enter Select TX Poll and press Enter Enter a 4
11. When two tray lights display together the Auto Tray Switching feature is active This enables the machine to switch to a different tray if the current tray runs out of paper If a paper tray is empty the light will flash and if enabled an error tone will sound If an error occurs a red light displays and a message appears on the display providing further information Ce For a detailed description of the error messages refer to LCD Error Messages on page 10 11 Page 2 10 Xerox WorkCentre 4118 User Guide Display Displays the current status and the menu prompts and selections Job Status Use to view the current job status add pages to jobs in memory and to delete jobs Machine Status Use to access setup menus and customize the machine Manual Group Use to manually enter multiple destinations for a fax job 4 in 1 only Manual Dial Use to dial a fax number manually 4 in 1 only Speed Dial Use to dial fax numbers and send faxes by entering a Speed Dial number which has been set up previously and stored in the machine s Dial Directory 4 in 1 only Pause Redial Use to redial the last phone number called or to add a pause when storing a number in the dial directory 4 in 1 only Numeric Keypad Use to enter alphanumeric characters Start Use to activate a job Stop Use to stop an operation at any time Clear Clear All AC Press once to clear a current entry e g
12. ocument d gt Select the required Book Copy option and press Both Use to scan and copy Enter Pages both pages of a bound document Auto Suppress On Use to activate the Auto gt Press Menu Exit f ee e Use when Suppress feat re gt Using the Navigation Keys select Copy Features copying originals Off Use to de activate the and press Enter which require feature the background gt Use the Navigation Keys to select Auto FES Suppress and press Enter gt Select On and press Enter Covers Off Use to de activate the gt Press Menu Exit f S E e Uolo sature gt Using the Navigation Keys select Copy Features or Front Use to add a blank or and press Enter a covers to H your copied set printed fronticover toitie gt Use the Navigation Keys to select Covers and using stock copies A press Enter another tray Back Use to add a blank or gt Select the required Covers option and press printed back cover to the Enter copies gt Select the Paper Tray containing the covers stock Front amp Use to add a blank or and press Enter Back printed front and back cover to the copies Select Blank or Printed depending on your requirement and press Enter Xerox WorkCentre 4118 User Guide Page 3 11 Copy Copy Transparencies Off Use to de activate the gt Press Menu Exit f Le e Use to create a ae gt Using the Navigation Keys select
13. your line Connecting this machine to an unauthorized jack can damage Telephone Company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number or REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX For earlier products the REN is separately shown on the label If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the Teleohone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you b
14. Bypass Tray e Remove any curl gt on postcards envelopes and labels before loading them into gt the Bypass Tray e Hold v 2 gt transparencies by the edges and avoid touching the print side Page 4 6 O gt Lower the Bypass Tray located on the right side of the product Unfold the Paper Support extension Prepare a stack of paper or envelopes for loading by flexing or fanning them back and forth Straighten the edges on a level surface Load the print material with the print side facing down and against the right edge of the tray Adjust the paper guide to the width of the stack of print material Ensure you have not loaded too much print media The stack should be under the Max Fill Line Xerox WorkCentre4118 User Guide gt To select the Bypass Tray press the Paper Supply key until the Bypass Tray is lit on the Status Map gt When the Bypass Trayis selected the Paper Type option displays Use the Navigation Keys to select the Paper Type being loaded and press Enter Status Map nter Paper Supply Ce Use the instructions Setting the Paper Size on page 4 8 to set the correct size for the Bypass Tray Xerox WorkCentre4118 User Guide Page 4 7 Paper and Other Media Paper and Other Media Setting the Paper Size Page 4 8 After loading paper in the Paper Trays you will need to set the default Paper Size Use the following i
15. Clean Drum If streaks or spots appear on the prints the drum cartridge may require cleaning Ensure that paper is loaded prior to selecting this option gt Press the Machine Status button gt Using the Navigation Keys select System Admin Tools and press Enter gt Ifthe System Admin Tools have already been passcode protected type in the password and press Enter gt Select Clean Drum and press Enter The Xerox WorkCentre 4118 will print a special cleaning page Billing Counters Billing can display the contents of a number of counters used in the WorkCentre 4118 These counters are Total Impressions the total number of prints produced by the machine Toner Impressions the number of prints produced by the toner Drum Impressions the number of prints produced by the drum ADF Scan Page the number of originals scanned from the Document Feeder Platen Scan Page the number of originals scanned from the Document Glass Replaced Toner the number of prints since the toner was last replaced Replaced Drum the number of prints since the drum was last replaced gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select Billing and press Enter gt Select the required Counter and press E
16. Edition 2001 This product was manufactured under a registered ISO9001 Quality system Xerox WorkCentre 4118 User Guide Page 1 11 Welcome Welcome Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated January 1 1995 Council Directive 72 23 EEC amended by Council directive 93 68 EEC approximation of the laws of the member states related to low voltage equipment January 1 1996 Council directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your Authorized local dealer WARNING In order to allow this equipment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken WARNING This is a Class A product In a domestic environment the product may cause radio frequency interference in which case the user may be required to take adequate measures FAX Function Page 1 12 USA FAX Send Header Requirements The telephone Consumer Pr
17. Enter Enter the Passcode for the mailbox and press Enter gt Enter a remote fax number and press Enter The display shows the current time gt Enter a Start Time for the mailbox to be polled and press Enter If you set a time earlier than the current time the originals will be retrieved at that time the following day The mailbox will be polled at the specified time Xerox WorkCentre 4118 User Guide Sending to a Mailbox amp gt Press the Menu Exit key gt Using the Navigation Keys select fe C Mailbox and press Enter O 0 Menu Exit 2 gt Select Send and press Enter gt Enter the Box Number for where the originals are to be sent and press Enter gt Enter the Passcode for the mailbox and press Enter gt Enter a remote fax number and press Enter The display shows the current time gt Enter a Start Time for the originals to be sent and press Enter If you set a time earlier than the current time the job will be sent at that time the following day The originals will be sent to the mailbox at the specified time Xerox WorkCentre 4118 User Guide Page 5 21 Fax 4 in 1 only Fax 4 in 1 only Fax Setup Options Changing the Fax Setup Options Page 5 22 Gp gt Press the Machine Status key Enter Machine Status gt Using the Navigation Keys select Fax Setup and press Enter gt Using the Navigation Keys select the requir
18. Guide About This Guide Throughout this User Guide some terms are used interchangeably gt Paper is synonymous with media gt Document is synonymous with original gt Xerox WorkCentre 4118 is synonymous with the machine The following table offers further information about the conventions used within this Guide CONVENTION DESCRIPTION EXAMPLE Italic Typeface Used to emphasize a word or phrase In addition references to other publications are displayed in Italic typeface Xerox WorkCentre 4118 Bracket Text Typeface Used to emphasize the selection of a gt Select the paper supply source feature mode or key required by pressing Paper Supply Notes Located in the margins and used to For instructions on loading media refer provide additional or useful information about a function or feature to Loading Paper on page 4 2 Specification Note Provides more in depth specification information relating to the machine For full media specifications refer to Media Specifications on page 11 7 ion utions are statements that suggest Saio Es anicalidam result SN CAUTION DO NOT use organic or ec NEA ESS strong chemical solvents or action aerosol cleaners or pour fluids directly onto any area Warning Used to alert users to the possibility of personal injury WARNING This product must be connected to a protective earthing circuit Xero
19. Select to produce collated output Xerox WorkCentre 4118 User Guide Page 6 9 Print Watermark Tab Print Current Watermarks Watermarks are background images which print on each page They are useful for adding information such as Draft or Confidential or the name of your company Select the Watermark required from the list shown or create a new Watermark amp Xerox WC 4118 Series PCL 6 Printing Preferences 2 x Layout Paper Image Options Output Options Watermark About l Add Update and Delete p Curent Watermarks Use these options to create new Watermarks edit Watermarks or delete a Watermark e eo p Watermark Message p Font Attributes a Font Attributes Watermark Message ___ name ais First Page Only BY Feu z Select the font type style Use this window to enter RENE e ma size and greyscale to use the text you would like to C Horizontal coco Medium Gray for your Watermark add as a Watermark C Vertical loj Ss 45 Degrees First Page Only Select this option if you want the Watermark to print on the first page only and not the rest of the document Message Angle Select to print the Watermark horizontally vertically or a specified angle Page 6 10 Xerox WorkCentre 4118 User Guide About Tab The About Tab provides information about the printer driver It provides the program version number and copyright informati
20. The following table indicates which features are compatible with other features It also shows which input area can be used for a feature e g the Document Feeder or Document Glass Xerox WorkCentre 4118 User Guide COPY Document ID Copy Book Create NUp Edge Erase Margin Trans Feeder or Glass arencies FEATURE R ID Copy Glass Book Copy Glass X Create Booklet Document Feeder X X N Up 2 Up Glass Document X X O Feeder 4 Up Document Feeder xX xX X Edge Small Orig Glass x xX x xX Erase Edges Binder Holes Glass Document X X xX O Feeder Book Center Glass Xx 0 X X amp Edges Border Glass Document X X O oO Surround Feeder Margin Auto Center Glass X X X x Shift Small Orig Only Left Glass Document x O x X Feeder Not Book Center amp Edges Right Glass Document X O xX x Feeder Not Book Center amp Edges Top Glass Document X O X X Feeder Not Book Center amp Edges Bottom Glass Document x Oo X X Feeder Not Book Center amp Edges Auto Suppress Glass Document X o O o o O Feeder Covers Glass Document xX O XxX x fo Feeder Not Book Center amp Edges Not Auto Center Transparencies Glass Document Xx O X X o O Feeder Not Auto Center R E Glass Document xX 0 X X O X Feeder Binder Holes amp Border Surround Only AutoFit Glass X x X Small Orig Only Clone Glass ye O X X S
21. To ensure the WorkCentre 4118 has been installed correctly a test print or scan should be submitted from the Workstation Use the following instructions to send a test print or scan Test Print gt Open a document on the Workstation gt Select the Xerox WorkCentre 4118 as the printer to which the document will be sent gt Print the selected document on the device and verify that it prints correctly The installation process is now complete Test Scan gt Open the Twain compliant application being used to scan documents gt Follow the instructions provided in Scan 4 in 1 only starting on page 7 1 to scana document and verify that it scans correctly The installation process is now complete Xerox WorkCentre 4118 User Guide Digital copying is available as standard on the Xerox WorkCentre 4118 Bae COY EE GEET VV OV WV Compatible Features 8 13 ZG S Oo Copying Procedure T Select Copy Mode gt Ensure Ready to Copy displays Ready To Copy 1Q0 001 Current Reduction Number of Copies Enlarge Setting gt If necessary press the Copy Copy Key key to change to Copy mode The Copy key remains illuminated when selected 2 Select the Paper Supply e For instructions pe lope re gt To select a paper tray press the refer to Loading Paper on page 4 Paper Supply key until the 2 required tray is lit on the Status Map For full media
22. Use to de activate the automatic reduction Over sized jobs are printed on two pages Prefix Dial Up to 5 digits The number entered will be added to the beginning of each fax sent Auto Report On Use to enable a report listing details about the Off previous 50 communication operations ECM Mode On Use to switch on ECM for all transmissions Transmission time may be increased when ECM is enabled Off Use to switch off ECM Redials 0 13 Use to set the number of redial attempts Ring to Answer 1 7 Use to set the number of rings before answering This feature is disabled when Receive Mode is set to Ans Fax Redial Term 1 15 Use to set the number of minutes between redial attempts Ringer Off Use to set the ringer volume Low Med High Junk Fax Setup On Use to restrict receipt of junk mail by only Off allowing faxes to be received from remote machines registered on your machine Secure Receive On Use to set the default option for receiving secure faxes Off To switch On enter passcode then confirm passcode To switch Off enter current passcode Any secure faxes still in memory will be printed Page 5 26 Xerox WorkCentre 4118 User Guide Fax Auto Tray Tray 1 Selects the default Paper Tray for Fax jobs Tray 1 amp Tray 2 All Dial Mode Tone Selects the default Dial Mode Pulse DRPD Mode Set You can receive a call using the Distinctive Ring Pattern Detection DRPD feature that enables a u
23. User Guide Component Location Front View Document Guides Document Feeder Document Input Tray Document Control Panel Output Tray Paper Guides Side Cover Scanner Module Paper Release Lever Tray 1 Front Cover Paper Tray 2 NOTE The components on each model vary this picture represents the WorkCentre 4118 with the optional Paper Tray 2 Xerox WorkCentre 4118 User Guide Page 2 7 Getting Started Getting Started Rear View Document Feeder Document Feeder Connector Telephone Connections Paper Tray AC Power Cord Connector Power Switch Paper Exit Extension Parallel Connector USB Connector NOTE The components on each model vary this picture represents the WorkCentre 4118 standard configuration Page 2 8 Xerox WorkCentre 4118 User Guide Control Panel Overview Copy key Navigation keys Status keys Clear Clear All AC Menu Exit Display Feature Status Map Enter Numeric Start keys 1 7 Paper Supply Keypad Stop 2 in 1 Control panel Copy fax keys Navigation keys Status keys Clear Clear All AC Menu Exit Display Feature Status Map Numeric keys 1 7 Paper Supply Fax Keypad Functions 4 in 1 Control panel ITEM DESCRIPTION Lighten Darken _ Use to adjust the contrast level to improve output quality e Reduce Enlarge Use to adjust copy size from 25 to 400 when using the Document Glass and 25 to 100 us
24. V4 0 Windows 98 Millennium Edition Mac OS10 3 and Linux are supported in the optional Network Kit Your Workstation and the Xerox WorkCentre 4118 must be connected and configured for printing from these environments A PCL print driver is supplied as standard and a PostScript driver is supplied in the optional Network Kit Ce Instructions for loading drivers and connecting the machine via USB or Parallel port are provided in the Getting Started chapter For network connections refer to the System Administration Guide supplied with your Xerox WorkCentre 4118 or contact your System Administrator Prior to printing ensure all relevant connections have been made the machine is powered on and there is paper in the paper tray gt Start the program you are using to create the document and create or open the document requiring printing gt Select Print or Print Setup from the File menu Ensure that your Xerox WorkCentre 4118 is selected as your default printer gt Select Properties if you want to make any programming selections for your print job gt Select OK to close the Properties dialog box gt Select OK to process and send the print job The job will automatically be printed on your machine Xerox WorkCentre 4118 User Guide Printer Settings Most Windows software applications allow you to make changes to the printer settings This includes settings that determine how a print job looks such as paper si
25. an incorrect number or character entry Press twice to clear all programmed settings the display requests confirmation Xerox WorkCentre 4118 User Guide Page 2 11 Getting Started Getting Started Installing Drum and Toner Cartridges ER gt Pull the release latch to open the side cover CAUTION Ensure the side cover is always open before opening the front cover 2 gt Open the front cover gt If the cartridge locking lever is in the lower position turn the lever upward until it locks into place Page 2 12 Xerox WorkCentre 4118 User Guide its bag and slide it into the machine firmly until it locks into place O gt Remove the drum cartridge from CAUTION Do not expose the green drum to light for an extended period Never expose the drum to direct sunlight or touch the drum surface Damage or poor image quality may result e Xerox gt Remove the starter toner has included a Starter Taner cartridge from its bag Cartridge eweg gt Gently shake the cartridge to replacement loosen the toner toner cartridges will yield Shaking the cartridge will ensure approximately maximum copies per cartridge two times the number of copies gt Slide the toner cartridge into the machine aligning the cartridge to the left of the slot until it locks into place e Whenthedrumor gt Turn the cartridge locking lever toner cartridge ae biet downw
26. cleaning materials only as directed in this manual Keep all of these materials out of the reach of children gt Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service gt Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals Ozone Safety Information This product will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits Xerox WorkCentre 4118 User Guide Page 1 9 Welcome Welcome If you need additional information about ozone please request the Xerox publication Ozone by calling 1 800 828 6571 in the United States and Canada In other markets please contact your authorized local dealer or Service Provider Consumables Store all consumables in accordance with the instructions given on the package or container gt Keep all consumables away from the reach of children gt Never throw toner toner cartridges or toner containers into an open flame Radio Frequency Emissions United States Canada Europe Australia New Zealand Note This equipment has been tested and found to comply with the limits for a class A
27. determined that the basic configuration of this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory to enter a low power state and or shut off completely after a specified period of use These energy saving features can reduce product energy consumption in half when compared to conventional equipment Canada Environmental Choice Terra Choice Environmental Serviced Inc of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment As a participant in the Environmental Choice program Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services Copier printer digital press and fax product
28. government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Xerox WorkCentre 4118 User Guide gt Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada gt Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof gt Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness accuracy In case of doubt consult your solicitor Other countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions gt Currency notes gt Bank notes and cheques gt Bank and government bonds and securities Wi Passports and identification cards v Copyright material or trademarks without the consent of the owner gt Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your
29. into an electrical receptacle and ensure that there is power to the receptacle Ensure the ON OFF switch is in the ON position Copies are too light or too dark If the original is light use the Lighten Darken key to darken the image If the original is dark use the Lighten Darken key to lighten the image on copies Smears lines marks or spots If defects are on the original press the Lighten Darken key to adjust the image If no defects are on the original clean the Document Glass and underside of the Document Feeder If a line is present when using the Document Feeder and not when using the Document Glass clean the CVT glass For stubborn spots use a crumpled up piece of paper or a credit card Refer to Cleaning the Document Glass and Constant Velocity Transport CVT Glass on page 9 2 If the problem still persists clean the Drum Cartridge Refer to Maintenance Tools on page 8 10 for instructions Copy image is skewed Ensure that original is positioned correctly on the Document Glass Check that copy paper is loaded correctly Blank copies Ensure that the original is face down on the Document Glass or face up in the Document Feeder Image rubs off the copy easily Replace the paper in the tray with paper from a new package In high humidity areas do not leave paper in the product for extended periods of time Page 10 14 Xerox WorkCentre 4118 User Guide
30. jobs to print 2 sided with the binding edge on the short edge Xerox WorkCentre 4118 User Guide Page 5 23 Fax 4 in 1 only Fax 4 in 1 only Speed Dials New gt Enter a Speed Dial number using the Numeric Keypad and then press Enter If a number is already stored in the location a message displays Enter a different Speed Dial number Enter the fax number you want to store using the Numeric Keypad and press Enter To insert a pause press the Pause Redial key and a P displays To assign a name enter the required name using the Numeric Keypad If you do not require a name leave empty and press Enter To store more Speed Dial numbers repeat the procedure Edit Delete If you want to delete a specific Speed Dial number from the group press the Speed Dial key and enter the number The display shows Delete To add a new number press the Speed Dial key and enter the number the display shows Add Press Enter Repeat the procedure until all the editing has been completed Press the Menu Exit key when you have finished editing The name appears in the upper line of the display Change the name if required and press Enter Page 5 24 Xerox WorkCentre 4118 User Guide Group Dials New gt Enter a Group number between 1 and 200 using the Numeric Keypad and then press Enter If a number is already stored in the locatio
31. legal counsel Xerox WorkCentre 4118 User Guide Page 1 19 Welcome Welcome Product Recycling and Disposal If you are managing the disposal of your Xerox product please note that the product contains lead mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market European Union Some equipment may be used in both a domestic household and a professional business application Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU Member States may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some Member States when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask your retailer for information Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in co
32. the interface between your machine and the image manipulation software TWAIN Driver available for Windows 98 NT 2000 ME and XP gt The WIA Driver allows you to scan and manipulate images without using additional software XP only gt The ControlCentre software allows you to set the machine s fax number and phonebook entries Also use ControlCentre to upgrade the machine s firmware Nuance CD gt This CD contains the PaperPort SE 10 0 and OmniPage 4 0 SE software available when scanning from your machine You will receive 1 CD containing different languages gt PaperPort SE 10 0 is image manipulation software that has a variety of features gt OmniPage 4 0 SE is an Optical Character Recognition OCR software that converts the scanned image into editable text documents IMPORTANT RESTRICTION THE FOLLOWING PROVISION FORMS PART OF THE LEGALLY BINDING AGREEMENT UNDER WHICH YOU ARE LICENSED TO USE THE SOFTWARE CONTAINED IN THIS PACKAGE BY INSTALLING COPYING OR USING THE SOFTWARE YOU AGREE TO BE LEGALLY BOUND BY THE FOLLOWING IF YOU DO NOT AGREE WITH THE FOLLOWING DO NOT INSTALL COPY OR USE THE SOFTWARE This package contains multiple language versions of PaperPort 10 SE OmniPage SE v4 0 Image Retriever This software is licensed on a single Seat basis only that is the software regardless of language version may only be used by you on or from a single Seat A Seat means each computer a on which the software
33. to reselect or Click Next to install your selections E Xerox WorkCentre 4118 Series WorkCentre 118 Series Click the Back button to change the software components you have selected to install lt Back neo Ces Xerox WorkCentre 4118 Series gt When the setup has completed click Finish Setup has finished installing Xerox WorkCentre 4118 Series on your computer WorkCentre 4118 5 Xerox WorkCentre 4118 User Guide gt e the USB cable into the WorkCentre 4118 and connect it to your Personal Computer gt The Hardware Wizard will search for and find the drivers Follow the on screen instructions Installing Xerox Drivers in Microsoft Windows XP 2000 NT or Windows 98 ME using the Parallel port and switch on the WorkCentre 4118 gt Insert the Xerox Drivers CD into the CD ROM drive In Microsoft Windows click Start and then Run Type E Xinstall exe replacing E with the letter of your CD ROM drive and click OK gt When the language selection window appears select the appropriate language Xerox WorkCentre 4118 Series Gb gt Plug the Parallel cable into the WorkCentre 4118 and connect it to your PC Start your PC Engish WotkCente 4118 4 in 1 C WotkCentre 4118 2in1 WorkCentre 4118 Series gt Choose the appropriate radio button for the WorkCentre you have and select Next Xerox WorkCentre 4118 User Guide Page 2 27 Getting Started Getting
34. when prompted then click Finish The scan driver for the WorkCentre 4118 is now loaded gt In Microsoft Windows click Start and then Settings and then Printers Double click the Add Printer icon 10 gt The Add Printer Wizard will begin Click Next Choose Local Printer and click Next Add Printer Wizard How is this panter attached to your computer His directly attached o your computer click Local 4 Printer If Ris attached o another computer click Network C Local painted Network printer gt At the next screen click Have Disk and browse to your CD ROM drive Open the Driver 17 directory then open the Print directory then open the AddPrint directory and them choose the Win9x directory and click OK 12 gt The next screen will display the Xerox WorkCentre 4118 driver click Next Xerox WorkCentre 4118 User Guide 13 gt Click the port that the printer cable is attached to in this case USB and click Next Click the port you want to use with this printer and then ch Next Creates a te on dsk ECP Pinte Port 14 gt You can type in a name for your new printer or accept the default then click Next gt Choose Yes to print a test page and click Finish The WorkCentre 4118 driver will now be installed and a test page should print Xerox WorkCentre 4118 User Guide Page 2 31 Getting Started Getting Started Test Print or Scan Page 2 32 So 0009
35. x 14 Refer to Scanner and Copier Specifications on page 11 5 for full Document Feeder specifications Xerox WorkCentre 4118 User Guide Page 3 3 Copy Document Glass When using the Document Glass ensure there are no documents in the Document Feeder gt Raise the Document Feeder or Document Cover and position the original face down on the Document Glass e e Align with the registration arrow in eaving the Fea dat the rear left corner Feeder open while scanning will affect the image quality and toner consumption gt Lower the Document Feeder or Document Cover Select the Copy Features Only those features relevant to the machine configuration will be available gt Press the Copy feature key required on the Control Panel Basic features available for Copy jobs are Lighten Darken Reduce Enlarge 1 2 Sided Collated Original Type and Color Original Cer For information about all the available Copy features refer to Basic Copy Features on page 3 6 and Special Copy Features on page 3 9 gt Using the Navigation Keys select the setting required for the feature and press Enter Page 3 4 Lighten Darken Original Type Reduce O Enlarge 1 2 Sided fe Collated Gage O Color Original Xerox WorkCentre 4118 User Guide Enter the Quantity e The maximum copy quantity is 999 gt Use the Numeric Keypad to ente
36. x 148 5 NO 0 YES 10 Post Card 4 x 6 inch NO 0 YES 10 Hagaki 5 83 x 8 27 inch NO 0 YES 10 a Depending on paper thickness maximum capacity may be reduced b Feed one sheet at a time through the Bypass Tray if jams occur NOTE For information about Media weight specifications refer to General Specifications starting on page 11 6 Xerox WorkCentre4118 User Guide Page 4 9 Paper and Other Media Paper and Other Media Page 4 10 When selecting or loading paper envelopes or other special media please adhere to these guidelines gt Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality gt Use only high quality copier grade paper Avoid paper with embossed lettering perforations or texture that is too smooth or too rough gt Store paper in its ream wrapper until ready to use Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl gt During storage moisture proof wrap any plastic container or bag should be used to prevent dust and moisture from contaminating your paper gt Always use paper and other media that conform with the specifications detailed in General Specifications on page 11 6 gt Use only well constructed envelopes with sharp well creased f
37. you remove the jammed paper open the side cover and close it to clear the Paper Jam 0 message from the display paper does not move immediately when pulled pull the release lever to open the side cover gt If there is any resistance and the gt Carefully remove the misfed paper in the direction shown Page 10 6 Xerox WorkCentre 4118 User Guide d gt Close the cover gt Insert the paper tray Lower the rear part of the tray to align the rear edge with the corresponding slot in the machine then insert it completely Paper Exit Area If the paper is jammed in the exit area Paper Jam 2 displays gt Pull the Release Lever to open the side cover CAUTION Ensure the side cover is always open before opening the front cover gt Open the front cover gt Pull down on the Fuser Lever This will release pressure on the paper Xerox WorkCentre 4118 User Guide Page 10 7 Troubleshooting Troubleshooting Page 10 8 gt Turn the Jam Remove Lever in the direction of the arrow to move the paper to the exit area gt Gently pull the paper out through the exit area gt Push the Fuser Lever up gt Turn the Jam Remove Lever back to the original position gt Close the front cover and side cover Xerox WorkCentre 4118 User Guide 2 Sided Jam If a paper jam occurs in the 2 Sided module Duplex Jam displays and the Paper Jam
38. 0 60 180 Seconds Off Sets the number of seconds the machine remains idle before the current job settings are reset back to the default settings Use Offto deactivate the option Stamp RX Name On Off Set to On to enable sender information the machine ID the page number the date and time of reception and the reduction rate of the image to be printed on each page of each received transmission The information is printed on the bottom edge of each page Xerox WorkCentre 4118 User Guide Page 2 21 Getting Started Getting Started OPTION SETTINGS DESCRIPTION Alarm Sound On Set to On to enable an alarm sound when an Off error occurs or a fax communication ends Key Sound On Set to On to enable a sound when any key is pressed Off Speaker Control Low The speaker can be set to Low Medium High or Off Med High Off Language English French German The display uses the language selected Italian Spanish Brazilian Portuguese Dutch Danish Swedish Finnish Norwegian Russian Localization Inch Use to set whether measurements are MM displayed and entered in inches or millimeters Select Couniry UK Greece Turkey Ukraine Slovenia Russia Yugoslavia Australia Hong Kong New Zealand South Africa Israel Korea K Xerox China India Asia_STD Malaysia Singapore USA Canada Brazil Chile Columbia Mexico Argentina Peru Germany Franc
39. 10 3 Troubleshooting Troubleshooting gt Pull the document gently to the right and out of the Document Feeder gt Close the Document Feeder top cover gt Feed the documents back into the Document Feeder Exit Misfeed turn the roller knob to remove the misfed documents from the exit area Gp gt Open the Document Feeder and If the jammed document cannot be easily removed skip to Roller Misfeed gt Close the Document Feeder and reload the documents Page 10 4 Xerox WorkCentre 4118 User Guide Roller Misfeed G gt Open the Document Feeder gt Turn the release knob to enable easy removal of the misfed document from the exit area Carefully pull the document to the right using both hands gt Close the Document Feeder and reload the documents Xerox WorkCentre 4118 User Guide Page 10 5 Troubleshooting Troubleshooting Paper Jams If paper jams occur Paper Jam displays and the Paper Jam or Paper Tray LED on the Status Map flashes to indicate the problem area Follow the steps below to clear the jam To avoid tearing paper pull the jammed paper out gently and slowly Paper Feed Area If the paper jams in the feed area Paper Jam 0 displays gt Pull out the Paper Tray gt When the tray is fully out lift the front part of the tray slightly to release the tray from the machine gt Remove the jammed paper by gently pulling it straight out gt Once
40. 118 User Guide Document Glass e Ensure no gt Raise the Document Feeder and EC s position the original face down on Document the Document Glass Feeder when using the Align with the registration arrow in Document Glass the rear left corner Leaving the gt Lower the Document Feeder Document Feeder open while scanning will affect the image quality and toner consumption e On completion of the job ensure the Document Feeder is closed O Select the Fax key gt Press the Fax key to activate Fax Key Fax mode manusi The Fax key remains illuminated SD e G when selected O O G GBS 8 000 E Omm Xerox WorkCentre 4118 User Guide Page 5 3 Fax 4 in 1 only Fax 4 in 1 only Select the Fax Features e For more information about the available Fax features refer to gt Press the Fax feature key required on the Control Panel Basic Fax Basic features available for Fax Features on page 5 8 and jobs are Lighten Darken 1 2 Special Fax Sided Original Type Color Features on Original and Resolution page 5 10 Cer For information about all the available Fax features refer to Basic Fax Features on page 5 8 and Special Fax Features on page 5 10 gt Using the Navigation Keys select the setting required for the feature and press Enter Enter the Fax Number There are several methods available for entering the remot
41. CONMSUMADIES saicc ick catavecvedsienstvadsuadeuiveaduaseateh nasueauited Mori ES 1 10 Radio Frequency Emissions 00 ccccceeeeseceeeeeeeeeeeeeeeeeenaeeeeeeenaeeeeeeeea 1 10 Laser Safety Information 1 10 Product Safety Certification nssr nnne 1 11 Regulatory Information ns 1 12 FAX FUMCUOM E 1 12 Environmental Compliance ns 1 16 Ee Ee 1 17 Product Recycling and Disposal 1 20 Getting Sad esse EEANNEENEEe ee 2 1 Unpacking EE cr lente Eai EEE 2 2 e Ree E 2 3 RECETTE 2 5 Machine Overview ss isnniisnissnernnennnnennnmeensnnnennnenennnnneenss 2 6 Models and Options us 2 6 Component Location ss 2 7 Control Panel Overview iii 2 9 2 in 1 Control panel 2 9 Page i 4 in 1 Control panel 2 9 Installing Drum and Toner Cartridges ccscccsseeeseeeeeeseeeesseeneeeeeees 2 12 Making Connections 2 14 Powering On the Machine 2 16 Loading Paper iinsississersnrnnrssrrnssnneessnennnnnnnse 2 17 Machine Setup nn dt nu 2 20 Machine Setup Options 2 21 Installing Software siennes 2 24 Installing DriV rss ste satennt titi het teint eat 2 24 System Requirements sseeesseeeeseeeeessersser nern nesr nnnnnnrnnnsrnensrenssrnsnenn 2 24 Installing Drivers in WINdOWS sssessssssesssssrerssesrrrsssrrrsssrirnnssrennnnsens 2 25 Test Print or Scan is 2 32 d ol eh ntenssdnssa les sassasnssdeatiecser 3 1 Co
42. Centre 4118 User Guide ITEM REQUIREMENTS RECOMMENDED RAM Windows 98 Me NT 4 0 64 MB or higher 128 MB 2000 Windows XP 128 MB or higher 256 MB Free disk Windows 98 Me NT 4 0 300 MB or higher 1 GB space 2000 Windows XP 1 GB or higher 5 GB Internet 5 0 or higher 5 5 Explorer Macintosh Macintosh 10 3 or later with Network Kit option Linux Various Linux with Network Kit option Installing Drivers in Windows All applications should be closed on your PC before beginning installation Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port O Xerox WorkCentre 4118 User Guide gt Insert the Xerox Drivers CD into the CD ROM drive lenan WodkCente 4118 4in1 C WorkCentre 4118 2in1 gt When the language selection window appears select the appropriate language Xerox WorkCantre 4118 Series Page 2 25 Getting Started Getting Started Page 2 26 gt Choose the appropriate radio button for the hardware selected and then click Next gt Choose the components you want to install and then click Next 2 Xerox WorkCentre 4118 Series x Select components to install 2 RrC Scan Mireo emie WorkCentre 118 Series H you wish to install a particular software components check the box to the left of its name ze Neb Cana gt The confirmation screen summarizes your selections Either Click Back
43. Control Panel to ensure that the print job is being sent to the correct port For Example LPT1 The toner and drum cartridges are not installed properly Check that the toner and drum cartridges are installed properly The printer driver may not be installed properly Reinstall the software The Parallel port cable specifications may not be correct Use an IEEE 1284 compliant Parallel port cable Xerox WorkCentre 4118 User Guide Page 10 15 Troubleshooting Troubleshooting PROBLEM PROBABLE CAUSE SUGGESTED SOLUTION Half of the page is blank The page layout is too complex Reduce the resolution setting from 600 dpi to 300 dpi Install more RAM in the computer The page orientation may be incorrect Change the page orientation in the printer setup dialog Printing is too slow The computer parallel port may not be set for high speed communications If the computer is equipped with an ECP parallel port enable this mode of operation Refer to the Enabling High Speed Printer Communications section of the PC s user guide Computer may not have enough memory RAM Install more RAM in the computer Print job is too large Reduce resolution from 1200 dpi to 600 dpi Irregular faded patches of print There is a paper quality problem Use only paper that meets the specifications required by the product Toner may be unevenly distrib
44. D displays a warning message Toner Low When the Toner Low message displays remove the toner cartridge and gently shake it to temporarily re establish the print quality Shaking the cartridge re distributes the remaining toner in the cartridge This procedure can only be performed once prior to changing the Toner Cartridge gt Pull the release latch to open the side cover CAUTION Ensure the side cover is always open before opening the front cover Xerox WorkCentre 4118 User Guide Page 9 5 Maintenance Maintenance e Ifthe toner gets on clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric Page 9 6 gt Open the front cover gt Turn the cartridge locking lever upwards to release the toner cartridge To Re distribute the Toner gt Pull out the toner cartridge and gently shake the cartridge to distribute the toner evenly inside the cartridge gt Reinstall the toner cartridge then lock the lever gt Close the front cover and the side cover gt The display shows New Toner select No and press Enter The machine returns to standby Xerox WorkCentre 4118 User Guide Replacing the Toner Cartridge gt Shake the new toner cartridge horizontally four or five times gt Slide the new toner cartridge in until it locks in place gt Turn the toner locking lever downwards until it locks in pl
45. ION Paper types Plain paper OHP film Label Envelope Card Postcard available Paper Type W x L mm W x L Inch Letter 215 9 x 279 8 5x 11 Legal 215 9 x 355 6 8 5 X 14 JIS B5 182 x 257 7 17 x 10 12 A4 210x 297 8 27 x 11 69 Executive 184 2 x 266 7 7 25 x 10 5 A5 148 5 x 210 5 85 x 8 27 Paper Sizes A6 card 105 x 148 5 4 13 x 5 85 Post Card 4x6 101 6 x 152 4 4x6 Hagaki 100 x 148 3 94 x 5 83 Envelope 7 3 4 98 4 x 190 5 3 88 x 7 5 Envelope COM 10 105 x 241 4 12x9 5 Envelope DL 110 x 220 4 33 x 8 66 Envelope C5 162 x 229 6 38 x 9 02 Custom 98 x 148 3 86 x 5 83 215 9 x 355 6 8 5x 14 Xerox WorkCentre 4118 User Guide Page 11 7 Specifications Specifications Page 11 8 ITEM DESCRIPTION Input Source Source Media Types Sizes Thickness Paper Tray Plain Paper A4 Letter Legal 60 90 g m2 Folio 16lb 24lb Bypass Tray Plain Paper A4 Letter Legal 60 160 g m2 Envelope Folio Executive AS ep 431b Transparency B5 A6 Monarch 7 Label Cardstock 3 4 COM10 9 C5 DL Custom Duplex Plain Paper A4 Letter Folio 80 90 g m Legal 20lb 241b B5 means JIS and ISO Transparency film thickness 150 um Paper Label thickness 140 um Xerox WorkCentre 4118 User Guide Index Numerics 2 Sided copy 3 7 A About this guide 1 3 Adding Paper 2 17 Administration Tools Clear Memory 8 9 Maintenance Tools 8 10 Passcode Protection 8 7 Auto Fit copy 3 7
46. LED on the Status Map flashes Troubleshooting gt Pull the Release Lever to open the side cover gt Remove the jammed paper 2 gt Close the side cover Bypass Tray Jam If you try to print using the Bypass Tray and the machine does not detect paper due to no paper or improper paper loading Bypass Jam displays and the Bypass Tray LED on the Status Map flashes Bypass Jam may also occur when the paper has not fed correctly in the machine gt Open the Bypass Tray and pull the paper out of the machine Xerox WorkCentre 4118 User Guide Page 10 9 Troubleshooting Customer Support If a fault cannot be resolved by following the LCD instructions check the troubleshooting tables in the next section they may help to solve the problem quickly If you need further assistance or information please visit the Xerox website for online solutions and support http www xerox com If the problem persists contact the Xerox Welcome Center or your local Xerox representative The serial number of the machine will be required together with any relevant error codes Ce For information on locating the serial number please refer to Customer Support on page 1 5 To access the serial number open the side cover using the release latch and then open the front door The serial number is located on the panel above the Toner Cartridge The Xerox Welcome Center or local representative tel
47. Started Page 2 28 z Xerox WorkCentre 4118 Series gt Choose the components you want to install and then click Next Select components to install 2 BFC Scan WCormoterte WorkCentre 4118 Series H you wish to install a particular software components check the box to the left of its name e Woe ee gt The confirmation screen summarizes your selections Either Click Back to reselect or Click Next to install your selections z Xerox WorkCentre 41 1 B Series You have chosen to install PC PundPCL 6 PC Sean ControCenire WorkCentre 4118 Series Click the Back button to change the software components you have selected to install et noe Cort 7 gt Click Finish The driver installation is now complete Xerox WorkCentre 4118 Series Setup has finished installing Xerox WorkCentre 4118 Series on your computer WorkCentre 4118 Series Xerox WorkCentre 4118 User Guide Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port gt en the USB cable into the WorkCentre 4118 and connect it to your Personal Computer Start your PC and switch on the WorkCentre 4118 gt Insert the Xerox Drivers CD into the CD ROM drive gt Confirm that the radio button Search for the best driver for your device is chosen Click Next gt The Add New Hardware Wizard will display Click Next In Windows Millennium ME the add Hardware W
48. Unpacking e To scan or copy a document the switch must be in the unlock position If the machine is not being used for a long period of time or being moved push the switch to th lock position ei H Page 2 2 gt Remove the shipping tape from the front back and sides of the machine gt Remove the label completely from the scanner module by pulling it straight out away from the unit Make sure that the scan lock has been moved to the unlock position ay gt Pull open the paper tray and remove the packing material from the tray Scanner Module Xerox WorkCentre 4118 User Guide e The appearance of the power cord gt Ensure the following components and the telephone A S ebe deg are available vary according to Country AC Power Cord oe A Documentation Starter Toner Cartridge Drum Cartridge Telephone Line Cord USB Cable Software CD Contents User Guide CD gt The User Guide provides detailed information technical specifications and procedural step by step instructions on all the features available Xerox WorkCentre 4118 User Guide Page 2 3 Getting Started Getting Started Drivers CD gt This CD contains the print drivers TWAIN driver and ControlCentre software available for your machine gt Print Drivers are available for Windows 98 NT 2000 ME and XP Print Drivers are available in PCL5e emulation PCL6 gt The TWAIN Driver is
49. User Guide Page 10 17 Troubleshooting Troubleshooting PROBLEM SUGGESTED SOLUTION original The received original is printed dark and is illegible or black stripes are printed on the Check with the party sending the original that the original is a clean copy Check with the party sending the original that the problem is not due to a fault or operator error at the remote Fax For example dirty scan glass or dirty scan lamp If the same problem occurs even when copies are made on the machine clean the drum Refer to Maintenance Tools on page 8 70 for instructions Paper is collated but not printed Ensure there enough toner Check with the party sending the fax that the original was placed correctly when scanned at the remote Fax Page 10 18 Xerox WorkCentre 4118 User Guide 11 Specifications Use this chapter to identify the specifications for each function of your machine Scanner and Copier Specifications 11 5 General Spechicaonss 1s6i edsevesiaadee 16 Vv Vv VV ON WV Media Specifications 11 7 Specifications Introduction e f further specification information is required please refer to www xerox com Page 11 2 The Xerox WorkCentre 4118 adheres to strict specifications approvals and certifications These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully fu
50. XEROX WorkCentre 4118 User Guide 32N00467 Prepared and Translated by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND 2006 by Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged Changes technical inaccuracies and typographical errors will be corrected in subsequent editions Table of Contents Xerox WorkCentre 4118 User Guide Loe Geen Sonne new din 1 1 Introduction ss tn nr ESA 1 2 About This GUIdE 54 nn nd seater 1 3 Related Information SOUrTCES nn nnrnrrrrrnnrenneemennnnmennneneense 1 4 CUSTOMER UDO isiin a eaa aa e aaaea aaaea ainaani 1 5 Safety e 1 6 Electrical Safety Information ccccceeeeeeeeeeeeeeeeeeeeeeaeeeeneeeesaeeeteneees 1 7 Operational Safety Information cccccceccceeeeeneeeceeeeeeeeeeeeeeeeeeaeeeeeas 1 8 Maintenance Information 1 9 Ozone Safety Information ceccecceeseeeeeeeeeeeeeeeseneeeeseaeeseeeeeeesaaeessaes 1 9
51. ace gt Close the front cover and the side cover gt The display shows New Toner select Yes and press Enter The machine returns to standby Setting the Product to Send Toner Low Information If the Notify Toner menu option is set to On when the toner cartridge needs to be replaced the machine automatically sends a fax to the service company or the dealer to notify them that the machine requires a new toner cartridge This feature will be activated only when the phone number of the service company or the dealer is stored in the machine s memory CE For instructions on setting the Send Toner Low Information to On refer to Maintenance Tools on page 8 10 Xerox WorkCentre 4118 User Guide Page 9 7 Maintenance Maintenance Drum Cartridge The Drum Cartridge requires replacement when the drum life warning is displayed after approximately 20 000 copies If streaks or spots are being experienced on the prints there is an option for cleaning the drum a For instructions on Cleaning the Drum refer to Maintenance Tools on page 8 10 CAUTION Do not expose the green drum to light for an extended period Never expose the drum to direct sunlight or touch the drum surface Damage or poor image quality may result Replacing the Drum Cartridge Page 9 8 The useful life of the drum cartridge is approximately 20 000 copies prints A high rate of 2 Sided copying printing reduces the overall life
52. am Refer to 2 Sided Jam on page middle of 2 Sided printing 10 9 Drum Empty The drum cartridge is Replace the drum cartridge Refer to Drum empty Cartridge on page 9 8 Fuser Error Open Heat Error Heating Error and Overheat There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem still persists please call for service Group Not Available You have tried to select a group Try again Check location for a group Incompatible Remote party did not have the requested feature such as polling Xerox WorkCentre 4118 User Guide Page 10 11 Troubleshooting Troubleshooting DISPLAY MEANING SOLUTION Non Xerox Toner Cart You have used an unauthorized toner cartridge You must use a Xerox approved cartridge Operation Not Assigned The machine has no job to handle Line Busy The remote fax did not Try again Contact recipient to ensure remote answer machine is functioning correctly Line Error Your machine cannot Try again If the problem persists wait an hour connect with the remote or so for the line to clear then try again hi has macine dormas osi Or turn the ECM mode on Refer to Fax Setup SE Options on page 5 22 for more information problem with the phone P pag line LSU Error A problem has occurred in Try Power Off Power On Refer to Powering the LSU Laser Scannin
53. any or a qualified installer CANADA This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENS of all the devices does not exceed five The REN value may be found on the label located on the rear of the equipment Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may be particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate Xerox WorkCentre 4118 User Guide EUROPE Radio Equipment amp Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue pu
54. aper Jam 1 Paper has jammed in the Clear the jam Refer to Paper Jams on page fuser area 10 6 Paper Jam 2 Paper has jammed in the Clear the jam Refer to page Paper Jams on paper exit area page 10 6 Power Failure The machine s memory has not been backed up Toner Empty The Toner Cartridge has run out The machine stops Replace with a new toner cartridge Refer to Toner Cartridge on page 9 5 Toner Low The toner is almost empty Take out the toner cartridge and gently shake it By doing this printing operations can be temporarily resumed Retry Redial The machine is waiting for the programmed interval to automatically redial Press Start to immediately redial or Stop to cancel the redial operation Function Full The memory has become full Either delete unnecessary documents or retransmit after more memory becomes available The transmission can also be split into more than one operation if it is a large job Xerox WorkCentre 4118 User Guide Page 10 13 Troubleshooting Troubleshooting Problem and Solutions Charts The following chart lists some conditions that may occur and the recommended solutions Follow the suggested solutions until the problem is corrected If the problem persists please call for service Copying Problems CONDITION SUGGESTED SOLUTION The LCD does not turn on Check that the product is plugged
55. ards until it locks in place replaced a gt Close the front cover and the side message displays cover Xerox WorkCentre 4118 User Guide Page 2 13 Getting Started Getting Started 2 Telephone Line WorkCentre 4118 4 in 1 only Document Feeder gt Connect the Document Feeder cord to the port shown and fasten the side screws og ierg se gt Connect the supplied telephone the telephone line Ward n line to the LINE jack and the other supplied with your end to the wall jack machine If you are replacing it If you want to use your machine with another for receiving both faxes and voice VERRE calls you will need to connect a should be AWG di i 26 or larger tele telephone and or answering communication machine line cord gt If required plug the cord of your extension phone into the EXT jack Page 2 14 Xerox WorkCentre 4118 User Guide USB or Parallel Port Cable CAUTION Shut down the computer before connecting the cable gt Connect the USB Cable which came with your machine OR gt If you want to use a parallel print cable only use an IEEE 1284 compliant cable and connect it to the parallel connector on your machine Ce Only connect one of the above cables If you are using a USB cable you must be running Windows 98 Me 2000 or XP When using the USB connection your machine provides two USB modes Fast and Slow Fast is the default mode Some PC User s may experience poo
56. ate the gt Press Menu Exit e Use to set a low feature gt Using the Navigation keys select Fax Features rate period for On Use to enable the feature and press Enter sending faxes gt Select Toll Save and press Enter gt Select On and press Enter gt Select Start Time and enter a date and time to start the Toll Save period Press Enter gt Select End Time and enter a date and time to end the Toll Save period Press Enter Page 5 10 Xerox WorkCentre 4118 User Guide Memory Fax No e Use to send a fax from memory Used to enter the fax phone number for the remote machine gt Press Menu Exit gt Using the Navigation Keys select Fax Features and press Enter Select Memory Fax and press Enter Enter the fax number for the remote machine Press Enter Another No displays if required enter another number and press Enter When all the numbers have been entered the originals are scanned and stored in memory The fax is then sent from memory Delay Fax e Use to set a specific time for sending your fax e When the machine has more than one fax stored in memory the status message Delayed Fax is displayed Press Menu Exit Using the Navigation Keys select Fax Features and press Enter Select Delay Fax and press Enter Enter the fax number using the Numeric Keypad or Speed Dial and press Enter
57. ause damage to machine components gt Do not feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass through the machine gt Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged Xerox WorkCentre4118 User Guide Page 4 11 Paper and Other Media Paper and Other Me Page 412 Xerox WorkCentre4118 User Guide 9 Fax 4 in 1 only The Fax function is available as standard on the Xerox WorkCentre 4118 4 in 1 only gt Faxing Procedure Vv VV VV Y T Di x Ti O z 2 5 Q q aN Vauseensiteaoas E Fax 4 in 1 only Faxing Procedure Page 5 2 Load the Originals Document Feeder gt Remove all staples and paper clips prior to loading Adjust the sliding document guides to the size required Document Guides Insert the originals neatly into the Document Feeder face up The first page should be on top with the headings towards the back or left of the machine Align the stack with the left and rear edges of the tray Adjust the guides to just touch the edges of the originals Upto 40 sheets of 80 g m 20lb bond paper can be loaded Weight ranges from 45 105 g m 12 5 28lb Sizes range from B5 to Legal 7 x 10 to 8 5 x 14 Refer to Scanner and Copier Specifications on page 11 5 for full Document Feeder specifications Xerox WorkCentre 4
58. ave Mode 9 5 Transparencies copy 3 12 Troubleshooting Copier Problems Solution Chart 10 14 Fault Clearance 10 3 Faxing Problems Solution Chart 10 17 General Problems 10 2 LCD Error Messages 10 11 Printing Problems Solution Chart 10 15 Xerox WorkCentre 4118 User Guide Solving Problems 10 14 TWAIN 7 3 U Unpacking 2 2 User Interface 2 9 Using ControlCentre 8 4 Using the Document Feeder 3 3 Using the document feeder 5 2 7 3 Using the Document Glass 3 4 Using the document glass 5 3 7 4 Xerox WorkCentre 4118 User Guide W Welcome 1 2 Welcome Center 1 5 Canada 1 5 10 10 US 1 5 10 10 WIA driver 7 6 X Xerox Website 1 5 Xerox Welcome Center 1 5 Index 5 Index Index Ind e kCentre 4118 User Gu Je
59. blic switched telephone network PSTN in accordance with Directive 1999 5 EC The product has been designed to work with the national PSTNs and compatible PBXs of the following countries Austria Germany Luxembourg Sweden Belgium Greece Netherlands Switzerland Denmark Iceland Norway United Kingdom France Ireland Portugal Finland Italy Spain Czech Republic Poland Bulgaria Romania In the event of problems you should contact your local Xerox representative in the first instance This product has been tested to and is compliant with TBR21 a specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area The product may be configured to be compatible with other country networks Please contact your Xerox representative if it needs to be reconnected to another country s network There are no user adjustable settings in the product NOTE Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification of this product connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Xerox WorkCentre 4118 User Guide Page 1 15 Welcome Welcome Environmental Compliance a o ao Vrat Page 1 16 USA Energy Star As an ENERGY STAR partner Xerox Corporation has
60. ctive earth pin This plug will fit only into an earthed electrical outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the electrical outlet if you are unable to insert the plug into it Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal Xerox WorkCentre 4118 User Guide Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only Operator access to hazardous areas is restricted with covers or guards which would require a tool to remove Never remove these covers or guards Maintenance Any operator product maintenance procedures will be described in the user documentation supplied with the product Do not to carry out any maintenance on this product which is not described in the customer documentation Cleaning Your Product Before cleaning this product unplug the product from the electrical outlet Always use materials specifically designated for this product the use of other materials may result in poor performance and may create a hazardous situation Do not use aerosol cleaners they may be explosive and flammable under certain circumstances Electrical Safety Information gt Only use the power cord supplied with this equipment gt Plug the power cord directly into a grounded electrical outlet Do not use an extension cord If you do not know whether or not an
61. d graphics required and press Enter Photo Use for photographs Page 5 8 Xerox WorkCentre 4118 User Guide Color Original On e Use to scan and send a color Use to scan a color original and send to the remote fax gt Press Fax gt Press Color Original e Use to increase original gt Using the Navigation Keys select the On and e The remote fax must have bress Enter the capability to receive a color fax to use this feature Resolution Standard Use for documents with gt Press Fax normal sized characters sharpness and Fine clarity Use for documents containing small characters or thin lines Also used when sending a color fax Super Fine Use for documents containing extremely fine detail This is available only if the remote machine also supports Super Fine resolution gt Press Resolution gt Using the Navigation Keys select the option required and press Enter Xerox WorkCentre 4118 User Guide Page 5 9 Fax 4 in 1 only Fax 4 in 1 only Special Fax Features The special Fax features available can be accessed by pressing the Menu Exit key and then selecting Fax Features on the display Group cone C 8 z Nene o me O wm Q egent pe Mwea D ES enr KE Menu Exit Ce CY D e QO Enter 0 00 G 9 Navigation Keys Feature Description FEATURE OPTIONS INSTRUCTIONS Toll Save Off Use to de activ
62. dialled and the originals are scanned and faxed Load the originals and select Fax Press Pause Redial for approximately 2 seconds The Redial Memory in the machine retains the last 10 numbers dialled Using the Navigation Keys select the number required and press Enter Press Start to dial the number The fax is automatically scanned and sent Xerox WorkCentre 4118 User Guide Page 5 7 Fax 4 in 1 only Fax 4 in 1 only Basic Fax Features There are five basic Fax features available These features can be selected using the feature keys located on the Control Panel Original Type Lighten Darken C BS C O para Speed 2 Sided O Color Original _O i O Resolution Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten Darken 5 Contrast Settings gt Press Fax e Use to adjust the gt Press Lighten Darken fi eege gt Using the Navigation Keys select a contrast containing faint setting or dark images Each time the key is pressed the selection block on the display moves to the left or right As the selection block moves to the right the contrast becomes darker gt Press Enter to save the selection Original Type Text Use for documents gt Press Fax containing mostly text me e Use to select the 3 i gt Press Original Type f j i s AE being DES uss Pre w gt Using the Navigation Keys select the option scanned mixed text an
63. digit Poll Code and press Enter To store the originals in the Bulletin Board select On If the Bulletin Board is not required select Off Press Start The originals are scanned into memory ready to be polled Page 5 12 Xerox WorkCentre 4118 User Guide Delay RX Poll Use to retrieve a document from a remote fax machine at a specified time gt Press Menu Exit gt Using the Navigation Keys select Fax Features and press Enter gt Select Polling and press Enter gt Select Delay RX Poll and press Enter gt Enter the fax number using the Numeric Keypad or Speed Dial and press Enter gt The display shows the current time enter a start time for the remote fax machine to be polled Press Enter when the correct time displays If you set a time earlier than the current time the job will be sent at that time the following day gt Enter a 4 digit Poll Code and press Enter The machine will poll the remote machine at the specified time Batch TX e Use to send faxes that are going to the same location in one batch On Activates the Batch TX feature Off Deactivates the Batch TX feature gt Press Menu Exit gt Using the Navigation Keys select Fax Features and press Enter gt Use the Navigation Keys to select Batch TX and press Enter gt Select On and press Enter Enter a Batch Interval between 0 99 and press Enter
64. digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment Laser Safety Information Page 1 10 CAUTION Use of controls adjustments or performance of procedure other than those specified herein may result in hazardous light exposure With specific regard to laser safety the equipment complies with performance standards for laser product set by government national and international agencies as a Class 1 laser product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance Xerox WorkCentre 4118 User Guide Product Safety Certification This product is certified by the following Agency using the Safety standards listed AGENCY STANDARD Underwriters Laboratories Inc UL60950 1st Edition USA Canada ETL SEMKO IEC60950 1strd
65. e Austria Switzerland Italy Spain Portugal Norway Finland Sweden Netherlands Denmark Belgium Hungary Poland Czech Romania Bulgaria Ireland Setting the Country option sets the correct fax communication settings for each country USB Mode Fast Use to set the USB speed Fast is the default si mode Some PC users may experience poor pis USB implementation in the default mode If this occurs select Slow Machine ID Fax Use to enter the fax number and name of the machine Name Page 2 22 Xerox WorkCentre 4118 User Guide OPTION SETTINGS DESCRIPTION Date amp Time Enter the current date and time using the Numeric Keypad Use Clock Mode to set whether the machine uses a 12 or 24 hour clock Clock Mode 12 hour The machine can be configured to display time using either a 12 hour or 24 hour format 24 hour Toner Save On If On the machine produces a lower quality output to reduce toner consumption Useful if Off fk your machine is used for internal documents only Discard Size 00 30 If the Fax Setup option Auto Reduction is set to Off and the received document is as long or longer than the paper selected the machine will discard any excess image from the bottom of the page that is longer than the selected length If the received page is outside the discard margin set it will print on two sheets of paper at the actual size Margins can be set between 0
66. e fax number for more information refer gt Use the Numeric Keypad to enter the telephone number of the remote fax machine gt If an incorrect number is entered use the Navigation Keys to select to Dialing Methods on the incorrect number and then page 5 6 press the correct number Pressing the Clear Clear All key will delete the entire fax number entered Page 5 4 Lighten Darken Original Type 1 2 Sided Color S EEY On Original Resolution Numeric Keypad Clear Clear All Xerox WorkCentre 4118 User Guide GO Press Start gt Press Start to begin the Fax job w D I vu a gt If the display shows Scan lt Another and another original requires scanning load the next original and select Yes Press Enter LOLOTO o Navigation Keys Start Continue the procedure until all g y the originals have been scanned gt Select No when all the originals have been scanned and press Enter The Fax is scanned and sent O Job Status gt To view the status of a job press the Job Status key Job Status gt A list of current jobs and the job details displays 7 D ro ki gt To delete a job select the SE Sad required job and press Enter Select Cancel Job and press Enter A confirmation message displays select 1 Yes and press Enter Ho Navigation Keys gt Press Menu Exit to exit Job Status
67. e firmware of the machine e This feature should be used by System Administrator only For further information please refer to the System Administration Guide Xerox WorkCentre 4118 User Guide Controlcentre Page 8 5 Machine Administration Machine Administration Printer Tab Click on the Printer tab to set default print options PCL Button Click on the PCL button on the Printer tab to set options for PCL printing PCL Settings Page 8 6 Xerox WorkCentre 4118 User Guide Passcode Protection System Administration functions can be restricted to individual users by requiring that a passcode be entered before access to the functions can be granted Enable Passcode Protection 1 gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select Passcode Protect using the Navigation Keys and press Enter Kee When the machine is first installed the passcode is blank When you choose Yes you will be asked to enter the passcode Simply press Enter when requested to enter the passcode gt Using the Navigation Keys select the Function to protect from the table below and press Enter gt Using the Navigation Keys select the Permissions from the table below for the function you chose in the previous ste
68. ed 1 or2 sided copy E output from 1 i Glen gt Use the Navigation Keys to select the option sided originals 1 2 Sided Use when ongma pale required and press Enter to save the selection Long printed on 1 side only and lt 2 Sided copies with the gt If necessary use the Scan Side 2 option to scan conventional head to side 2 Position side 2 on the Document Glass head layout are required and select Yes then Enter to scan side 2 1 2 Sided Use when originals are gt Continue the procedure until all the originals have Short printed on 1 side only and been scanned 4 a Sided copies withthe gt Select No when all the originals have been td head to toe layout are scanned and press Enter required Collated On Use to produce collated gt Press Copy output e g 2 copies of a 3 S Il 2 Se Lui page job will print one See sets ES complete document gt Use the Navigation Keys to select On and press followed by the second complete document Enter Xerox WorkCentre 4118 User Guide Page 3 7 Copy Copy Original Type Text Use for documents gt Press Copy containing mostly text A e Use to select the 3 d gt Press Original Type t f i i ne being mee a GE ge gt Use the Navigation Keys to select the option scanned e grapnies required and press Enter Photo Use for photographs Color Original On Use when scanning color gt Press Cop
69. ed Dial and enter the Group Dial number 1 200 When the required number displays press Enter The original is scanned into memory If the original is loaded on the Document Glass the display asks if you want to send another page Select Yes to add more originals or No to begin transmission Press Enter The machine automatically sends the fax to each of the numbers in the Group Xerox WorkCentre 4118 User Guide Manual group dialing e Use to manually program a broadcast send to multiple destinations gt gt Load the originals and select Fax Press Manual Group The display requests a destination fax number Enter the first fax number and press Enter Another No displays Select Yes to add another number and press Enter Repeat the procedure until all numbers have been entered Then select No and press Enter The originals are scanned and faxed to the destinations entered Manual Dialing e Use to dial the fax number with the telephone line open gt Load the originals and select Fax Press Manual Dial The dial tone is audible and the LCD displays Phone Dial the fax number When the fax tone is heard press Start to begin faxing Redial e Numbers which have already been entered recently can be quickly accessed using the Redial function Load the originals and select Fax Press Pause Redial The last number is automatically
70. ed setup option and press Enter gt Using the Fax Setup Options starting on page 5 23 customize the settings to meet your requirements Press Enter to save your selections gt Press Menu Exit to exit each menu level and return to standby mode Xerox WorkCentre 4118 User Guide Fax Setup Options The following table lists all the Fax Setup options available and provides a instructions for customizing each setting Instructions for accessing the Fax Setup options are provided on page 5 22 OPTION SETTINGS DESCRIPTION Lighten Darken 5 Contrast Settings Use to set the default Lighten Darken setting Resolution Standard Use to set the default resolution for fax jobs Fine Super Fine Receive Mode Tel Use to operate in manual mode When a call is received pick up the external phone handset or press Manual Dial If a fax tone can be heard press Start and replace the handset Fax The machine answers the incoming call and immediately switches to fax receive mode Ans Fax Use if attaching an answering machine to the machine If the machine detects a fax tone it switches to Fax mode automatically DRPD You can receive a call using the Distinctive Ring Pattern Detection DRPD feature This option is available when you setup DRPD mode Fax Duplex Off Use to de activate Fax Duplex Long Edge Use to set fax jobs to print 2 sided with the binding edge on the long edge Short Edge Use to set fax
71. eight 176 216 mm 7 8 5 inches 45 105 g m 12 5 28 lb Document Feeder Document Glass Maximum Legal 216 x 356 mm 8 5 x 14 inch Input paper tray capacity 550 sheets 80 g m 20 lb Each 100 sheets 80 g m 20 Ib Tray 1 and Tray 2 optional Bypass Tray Document Feeder Document Feeder Up to 40 pages 80 g m 20 Ib Document Glass 1 page Page 11 4 Xerox WorkCentre 4118 User Guide Scanner and Copier Specifications ITEM DESCRIPTION Scanning method CCD Flat bed Copy speed 17 A4 18 Letter Copies Per Minute Scan speed 2 5 msec line MONO Scan resolution 600 x 600 dpi Document Glass 600 x 300 Document Feeder Scan mode True Color 250 Gray Black and white Copy mode Black and White Effective scanning width 208 mm 8 2 inches Maximum document width 216 mm 8 5 inches Multi copy range 1 999 Reduction amp Enlargement 25 400 in 1 increments from Document Glass 25 100 in 1 increments from Document Feeder Maximum print edge margin Top Bottom Each side 4 mm 0 16 inch First Copy Out Time Under 10 seconds Normal Ready 35 seconds from Power Save Xerox WorkCentre 4118 User Guide Page 11 5 Specifications Specifications General Specifications ITEM DESCRIPTION Input paper tray capacity Tray 1 and Tray 2 optional 550 she
72. elieve it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the Xerox Welcome Center telephone number 800 821 2797 If the equipment is causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the problem is resolved Xerox WorkCentre 4118 User Guide Page 1 13 Welcome Welcome Page 1 14 Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line ensure the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Comp
73. en selecting Copy Features on the display Group me C A Ki e O O 2sioed DE ours ND mur Ka Menu Exit S S f X O Enter 90 O io O Navigation Keys Feature Description FEATURE OPTIONS TO SELECT ID Card Copy gt Press Menu Exit e Use to copy both gt Using the Navigation Keys select Copy Features sides of an ID and press Enter document e g a drivers license gt Use the Navigation Keys to select ID Card Copy onto one side of and press Enter paper gt Press Start S 1 displays Load Side 7 of the original on the Document Glass and press Start gt Repeat for Side 2 when Press Start S 2 displays The machine prints both sides of the ID document on one side of paper Xerox WorkCentre 4118 User Guide Page 3 9 Copy Edge Erase Off Use to de activate the gt Press Menu Exit f 2 S e e Use to clean up ele gt Using the Navigation Keys select Copy Features the edges of an Small Orig Use to erase 6 mm 0 25 and press Enter original e g if it is frayed or has Edges from the edge of the hole punch or document staple marks gt Use the Navigation Keys to select Edge Erase and press Enter Binder Use to erase 24 mm 1 0 Holes from the left edge of the document gt Select the required Edge Erase option and press Enter to save the selection Book Use to erase 6 mm 0 25 Center amp from the lef
74. ephone number is provided when the machine is installed For convenience and future reference please record the telephone number in the space below Xerox Welcome Center or local representative telephone number Xerox US Welcome Center 1 800 821 2797 Xerox Canada Welcome Center _1 800 93 XEROX 1 800 939 3769 Page 10 10 Xerox WorkCentre 4118 User Guide LCD Error Messages If an abnormal condition arises in the machine or an incorrect operation is performed a message indicating the nature of the error is displayed If this happens take the corrective action listed in the following table DISPLAY MEANING SOLUTION Bypass Jam The machine detects non Open the side cover and remove any jammed feeding from the Bypass paper Tray Load paper in the Bypass Tray Comm Err The machine has a Try resending the fax problem in communication Document Jam The loaded document has jammed in the Document Feeder Clear the document jam Refer to Document Jams on page 10 3 Door Open The side cover is not securely latched Close the side cover until it locks into place Drum Warning The drum cartridge is near the end of life Ensure a replacement cartridge is in stock Replace the drum cartridge when copy print quality is degraded This may show up as dark marks on the edge of the page Refer to Drum Cartridge on page 9 8 Duplex Jam Paper has jammed in the Clear the j
75. erformed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal money Orders Bills Checks or Draft of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress gt Adjusted Compensation Certificates for Veterans of the World Wars gt Obligations or Securities of any Foreign Government Bank or Corporation gt Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Xerox WorkCentre 4118 User Guide Page 1 17 Welcome Welcome Page 1 18 gt Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Wi Immigration Papers Draft Registration Cards gt Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous mil
76. es 11 7 De NOK RS 1 1 Xerox WorkCentre 4118 User Guide Page v Page vi Welcome Thank you for choosing the Xerox WorkCentre 4118 This product have been designed for ease of use but to use your Regulatory Information 1 12 Environmental Compliance 1 16 Ier TEE PIT VV VV VV ON Y We D E Q D Welcome Introduction e For instructions on unpacking and setting up the machine ready for use the Quick Install Sheets or refer to Getting Started on page 2 1 Page 1 2 Xerox WorkCentre 4118p Hereafter the 4178p will be referred to in this documentation as the 2 in 1 model The 2 in 1 model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages per minute letter as standard Options available include an additional Paper Tray Document Feeder Foreign Interface Stand and Network Kit The Network Kit enables network printing including PostScript Macintosh and Linux print and scan drivers Xerox WorkCentre 4118x Hereafter the 4118x will be referred to in this documentation as the 4 in 1 model The 4 in 1 model provides digital copying direct printing fax and direct scanning at 17 18 pages per minute Options include an additional Paper Tray Foreign Interface Stand and Network Kit The Network Kit enables network printing including PostScript Macintosh and Linux print and scan drivers Xerox WorkCentre 4118 User
77. et your requirements gt Press Enter to save your selections gt Press Menu Exit to exit each menu level and return to standby mode Xerox WorkCentre 4118 User Guide Machine Setup Options OPTION SETTINGS DESCRIPTION Tray 1 Size LTR A4 LGL Folio Use to set the default paper size for Tray 1 Paper Size options are Letter A4 Legal 216 x 356 mm 8 5 x 14 inch or Folio Tray 2 Size LTR A4 LGL Folio Use to set the default paper size for Tray 2 Paper Size options are Letter A4 Legal 216 x 356 mm 8 5 x 14 inch or Folio Bypass Size LTR A4 LGL Folio A5 Statement Use to set the default paper size for the Bypass Tray Paper Size options are Letter A4 Legal 216 x 356 mm 8 5 x 14 inch Folio A5 or Statement If feeding media smaller than A4 Letter through the bypass tray the setting can remain set at A4 Letter or Legal size When copying onto a paper size smaller than Ad Letter the printed image may be offset and not reproduce correctly even when Auto Fit is selected Collated On Use to produce sets in the order 1 2 3 1 2 3 12 8 Off Use to produce stacks in the order 1 1 1 2 2 2 3 3 3 Power Save On Off Use to enable the Power Save feature If Onis selected set the period of time the machine waits before Power Save is activated Choose between 15 30 60 120 minutes Machine Time Out 15 3
78. ets 80 g m 20 Ib Bypass Tray 100 sheets 80 g m 20 Ib Output tray capacity 250 sheets 80 g m 20 Ib face down Toner cartridge life 8 000 pages for Starter Cartridge 4 000 pages at 5 coverage Drum life 20 000 pages 5 coverage Operating Environment Temperature 10 32 C 50 90 F 20 80 RH Paper size and weight Trays 1 amp 2 A4 Letter Folio Legal 216 x 356 mm 8 5 x 14 inch 60 90 g m 16 24 Ib Bypass tray A6 Legal 216 x 356 mm 8 5 x 14 mm 60 160 g m 16 43 Ib Duplex A4 Letter Folio Legal 216 x 356 mm 8 5 x 14 inch 80 90 g m 20 24 Ib Original document width and weight 176 216 mm 7 8 5 inches 45 105 g m 12 5 lb 28 Ib Maximum legal 216 x 356 mm 8 5 x 14 inch Document Feeder Document Glass Document Feeder capacity 40 sheets 80 g m 20 Ib Power rating AC220 240V Europe 50 60 Hz 3 0A AC110 127V US Canada 50 60 Hz 6 0A Power consumption 35 W in Power Save mode 115 W in Standby mode 430 W 420 W during operation Weight 32 kg Drum and Toner Cartridges included Dimensions WxDxH 540 x 441 x 488 mm 21 x 17 x 19 inches without Tray 2 540 x 441 x 619 mm 21 x 17 x 24 4 inches with Tray 2 Memory Size 64MB Page 11 6 Xerox WorkCentre 4118 User Guide Media Specifications ITEM DESCRIPT
79. g On the Machine starting on page 2 16 If the Unit problem still persists please call for service Memory Full The memory is full Either delete unnecessary documents retransmit after more memory becomes available or split the transmission into more than one operation No Answer The remote fax machine Try again Contact recipient to ensure remote has not answered after machine is functioning correctly several redial attempts Poll Code Err You have used an incorrect poll code Polling Error The remote fax machine The remote operator should know in advance you want to poll is not ready to respond to your poll Or when setting up to poll another fax machine you have used an incorrect poll code that you are polling and have the fax machine loaded with the original document Enter the correct poll code No Developer Cartridge The toner cartridge is not installed Install the toner cartridge Refer to Toner Cartridge on page 9 5 Page 10 12 Xerox WorkCentre 4118 User Guide DISPLAY MEANING SOLUTION No Not Assigned The Speed Dial location has no number assigned No Paper The recording paper in Load the recording paper in the Paper Tray the paper tray has run out RX Tray Full Paper is overstacked in Remove paper the output bin Paper Jam 0 Paper has jammed in the Clear the jam Refer to Paper Jams on page paper feeding area 10 6 P
80. ice To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Operational Safety Information To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician gt This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will fit only into an earthed electrical outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the electrical outlet if you are unable to insert the plug into it Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet gt Always follow all warnings and instructions that are marked on or supplied with the equipment gt Always exercise care when moving or relocating equipment Please contact your local Xerox Service Department or your local support organization to arrange relocation of the product to a location outside of your building gt Always locate the equipment in an area that has adequate ventilation and the room for servicing See Install guide for minimum dimensions gt Always use materials and supplies specifically designed for your Xerox equipment Use of unsuitable materials may result in po
81. ing the Document Feeder Xerox WorkCentre 4118 User Guide Page 2 9 Getting Started Getting Started 1 2 Sided Use to scan 1 Sided originals and produce 2 Sided output Collated Use to produce collated output Original Type Used to select the type of original being scanned Color Original Use this option when scanning a color original Resolution Use to adjust the scan resolution 4 in 1 only Copy Select to activate the Copy mode The Copy key illuminates when selected Fax Select to activate the Fax mode The Fax key illuminates when selected 4 in 1 only Menu Exit Use to access the menu functions and also to move up through the menu levels Enter Use to confirm the selection on the display Navigation Keys 8 Use to scroll through the menu items and the options available for each menu item Paper Supply Use to select a paper type and source Each press of the Paper Supply key changes the selection The Status Map indicates the selected tray NOTE Paper Tray 2 is available as an option Status Map Bypass Paper Jam The Status Map identifies which paper tray is selected when a paper tray is empty and when an error occurs The Status Map has a light for each paper tray A paper tray can be selected using the Paper Supply key Each time the key is pressed a different tray is selected and a green light displays to indicate the selected tray
82. ired paper length It is preset to A4 or Letter size depending on country gt To load another size lift the rear guide out of the current position Rear and into the required position Guide The Paper Trays can hold a maximum of 550 sheets of 80 g m 20 Ib plain paper You can use A4 Letter Folio or Legal size paper only gt Fan the paper and insert it into the tray If loading Letterhead ensure the design is face up and the top edge of the sheet is placed at the right side Xerox WorkCentre4118 User Guide Page 4 3 Paper and Other Media Paper and Other Media e When printing from your PC ensure you select the Paper Source and the correct paper size from your software application Page 4 4 gt Ensure that the paper is positioned under the snubbers Corner snubbers gt Do not fill above the Maximum Fill Line Max Fill Line gt Position the side guide by squeezing the lever and sliding it toward the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tightly gt Close the Paper Tray CS Use the instructions Setting the Paper Size on page 4 8 to set the correct size for the Paper Tray Xerox WorkCentre4118 User Guide Ga gt To select a paper tray press the Paper Supply key until the required tray is lit on the Status Map Tray 1 and the Bypass Tray are avai
83. itary service Physical or mental condition Exception United States military discharge certificates may be photographed gt Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head or such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions gt Current bank notes or current paper money gt Obligations or securities of a government or bank gt Exchequer bill paper or revenue paper gt The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law gt Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province gt Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the
84. izard will search and find the scan driver Click Finish when this process is complete Windows ME will then display the Add New Hardware Wizard for the print driver click Next Click Finish when this process is complete The drivers are installed and you can skip to step 9 ii In Windows 98 you must specify the location Browse to the CD ROM drive and the Usb folder on the CD and click OK Click Next when prompted then Finish The USB composite driver is then loaded Browse for F cides zl Select the r that contains diver inicemaion INF fie for the device 3 A Deskop BD vy Corpse 2 Poppy x L Control Parei 2 Scheduled Tasks Web Folders os 4 OK Cancel gt The Add New Hardware Wizard will display Click Next to install the USB hardware driver for the WorkCentre 4118 gt You must specify the location Browse to the CD ROM drive and the Usb folder on the CD and click OK Click Next when prompted then click Finish The USB hardware driver for the WorkCentre 4118 is now loaded gt The Add New Hardware Wizard will display Click Next to install the Scan driver for the Ga WorkCentre 4118 Xerox WorkCentre 4118 User Guide Page 2 29 Getting Started Getting Started Page 2 30 gt Again you must specify the location Browse to the CD ROM drive and the Driver folder on the CD Then click the scan directory and then the Win98ME directory and click OK Click Next
85. lable as standard Tray 2is optional If two tray lights display together the Auto Tray Switching feature is active When one tray runs out of paper the machine will switch to the other selected tray Using the Bypass Tray 1 25ided Type Mae L KX OO O ZO 000 Status Map Enter Paper Supply se D 7 O The Bypass Tray is located on the right side of your machine It can be closed when not in use making the product more compact Use the Bypass Tray to print transparencies labels envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray Acceptable print media is plain paper with sizes ranging from 98 x 148 mm 3 86 x 5 83 inch to Legal size 216 x 356 mm 8 5 x 14 inch and weighing between 60 g m and 160 g m 16 lb and 43 Ib The following table summarizes the print media allowed and the maximum stacking height for each paper type PAPER TYPE MAXIMUM STACKING HEIGHT Plain Bond Colored and Pre printed Paper 100 sheets or 9 mm 0 35 inch Envelope 10 envelopes or 9 mm 035 inch Transparency 30 sheets or 9 mm 0 35 inch Label 10 sheets or 9 mm 0 35 inch Cardstock 10 sheets or 9 mm 0 35 inch The height is measured with the stack of sheets laid on a flat surface Xerox WorkCentre4118 User Guide Page 4 5 Paper and Other Media Paper and Other Media Loading the
86. ll the Toner Cartridge Ensure that a spare Toner Cartridge is available Faxing Problems Solution Chart PROBLEM SUGGESTED SOLUTION Originals are fed diagonally skewed Ensure the Document Guides are adjusted to the width of the original being fed Check the original meets the conditions established for use with this device The original is not being printed on the paper of the remote Fax even though it is being sent Ensure the originals were placed face up in the Document Feeder or face down on the Document Glass Originals are not sent even if operations are carried out normally Check that the remote Fax is compatible with the machine This machine supports G3 communications but not G4 communications Originals cannot be received even if Start is pressed Ensure the bell rings before picking up the handset Ensure the handset is not replaced before pressing Start When answering a call using the handset and a Fax is being received do not replace the handset until Start is pressed and the phone line switches to the machine Check the telephone cord has not been disconnected Check the power plug has not been unplugged from the power outlet Check with the party trying to send the original that there are no problems with the remote fax Paper is not collated Ensure the machine has paper loaded Check if a paper jam has occurred Xerox WorkCentre 4118
87. mall Orig Only Collate Glass Document x xX X o Feeder Not Book Center amp Edges Key O Compatible X Incompatible Page 3 13 Copy Copy Page 3 14 Xerox WorkCentre 4118 User Guide There is one Paper Tray and a Bypass Tray as standard on the Xerox WorkCentre 4118 A second Paper Tray is available to purchase as an option TN EE gt Setting the Paper Size 4 8 gt Media Specifications 4 9 Xerox WorkCentre4118 User Guide Ant amp H s Loading Paper nN S Preparing Paper for Loading S Before loading paper into the Paper Trays fan the edges This procedure separates any S sheets of paper that are stuck together and reduces the possibility of paper jams CS To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging until required Using the Paper Trays Loading the Paper Trays Using the instructions provided load paper into the machine Up to two Paper Trays are available depending on your machine configuration The Paper Trays can hold a maximum of 550 sheets of 80 g m 20 Ib plain paper D gt To load paper pull open the Paper Tray gt Push down on the pressure plate until it locks into position Page 4 2 Xerox WorkCentre4118 User Guide e f you experience problems with paper feed turn the paper around and if the problem continues use the Bypass Tray gt Adjust the rear paper guide to the requ
88. mark About Portrait Use to print across the width of the page letter style 2x Favorites Rotate 180 Degrees degrees Use this option to store 2 Sided Printing a a Long Edge m e your selections for a particular job After making selections enter a job title None Long Edge Short Edge Use this option when you require 2 sided output in a Book orientation Short Edge Use this option when you require 2 sided output in a Calendar orientation More Layout Options Provides access to additional layout features such as multiple pages per side poster booklet printing fit to page and reduce enlarge Page 6 6 Use to accept the selections in the window and select Save A4 210 x 237 mm mm inch Print Quantity 1 Print Quality 600 dpi r Favorites Help More Layout Options Use to access the Help system which provides detailed information about all the Print Driver features OK Cancel Apply Saves all the selections made without closing the Closes the dialog and returns all settings to the made and values in place before the dialog close the dialog was opened dialog Xerox WorkCentre 4118 User Guide Paper Tab Custom Use to enter a customized paper size Type Use to select the type of paper required Source Use to select the required paper source for the job Si
89. mer replaceable units The customer replaceable unit part numbers are listed below CUSTOMER REPLACEABLE UNIT PART NUMBER Toner Cartridge 006R01278 Drum Cartridge 113R00671 To obtain supplies contact your local Xerox representative giving the company name the product number and the machine serial number Use the space below to keep a record of the telephone number Supplies Telephone Number Xerox WorkCentre 4118 User Guide Customer Replaceable Units Toner Cartridge Expected Cartridge Life The life of the toner cartridge depends on the amount of toner used in each printed job For instance when printing a typical business letter with about 5 page coverage expect a toner cartridge life of approximately 8 000 pages 4 000 pages only for the toner cartridge shipped with the machine The actual number may vary according to the print density of the pages being printed If printing a lot of graphics the cartridge may require changing more often Toner Save Mode The life of the toner cartridge can be extended by using Toner Save mode The Toner Save mode uses less toner than normal printing The printed image is much lighter and is adequate for printing drafts or proofs Ca For instructions on setting the Toner Save mode refer to Machine Setup on page 2 20 Replacing the Toner Cartridge When the toner cartridge is near the end of its life white streaks or hue change will occur The LC
90. mpliance with agreed national Procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local dealer or Xerox representative for end of life take back information Page 1 20 Xerox WorkCentre 4118 User Guide North America Xerox operates an equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org Other Countries Please contact your local waste authorities and request disposal guidance Xerox WorkCentre 4118 User Guide Page 1 21 Welcome Xerox WorkCentre 4118 User Guide Page 1 22 2 Getting Started Before you start to use your machine there are a number of tasks to perform Using the instructions provided in this chapter unpack and setup your machine UNPACKING user RE EE Machine SOW esee rocs estertores rres Ea Installing Software 2 24 WV Vv VV WV WV V WV Ge z 3 O D D O gt D dai D Xerox WorkCentre 4118 User Guide Page 2 1 Getting Started
91. n Xerox WorkCentre 4118 User Guide Notify Toner Low If the Notify Toner option is set to On when the toner cartridge needs to be replaced the machine automatically sends a fax to the service company or the dealer to notify them that the machine requires a new toner cartridge This feature will be activated only when the phone number of the service company or the dealer is stored in the machine s memory gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select Notify Toner Low and press Enter gt Select On and press Enter Seo es gt When prompted enter Your Customer Number Your Customer Name The Supplier s Fax Number The Suppliers Name New Drum This function is used to reset the drum counter after the drum has been replaced GD gt Press the Machine Status key 2 gt Using the Navigation Keys select System Admin Tools and press Enter gt Ifthe System Admin Tools have already been passcode protected type in the password and press Enter gt Select New Drum and press Enter gt To set the drum counter to zero select On and press Enter Otherwise select Off and press Enter to exit the selection Xerox WorkCentre 4118 User Guide Page 8 11 Machine Administration Machine Administration
92. n a message displays v The display asks you to enter a Speed Dial number to add to the Group Enter the number and then press Enter gt Continue entering Speed Dial numbers until all the group members have been added Press the Menu Exit key when you have finished entering numbers v To assign a name to the Group enter the required name If a name is not required Press Enter Wi To assign another Group repeat the procedure Edit Delete v If you want to delete a specific Speed Dial number from the Group press the Speed Dial key The display shows Delete To add a new number press the Speed Dial key the display shows Add v Press Enter Repeat the procedure until all the editing has been completed A4 Press the Menu Exit key when you have finished editing The name appears in the upper line of the display Change the name if required and press Enter MSG Confirm On Sets the machine to print a transmission report for every fax transmission Off De activates printing a transmission report On Err Sets the machine to print a transmission report only if an error has occurred Xerox WorkCentre 4118 User Guide Page 5 25 Fax 4 in 1 only Fax 4 in 1 only Auto Reduction On Use to activate the machine performing an automatic reduction for over sized fax jobs Off
93. nctional state Use the specifications listed in this chapter to quickly identify the capabilities of the machine Xerox WorkCentre 4118 User Guide Printer Specifications ITEM DESCRIPTION Emulation PCL6 Resolution True 600 x 600 dpi 1200 dpi class Printing speed 17 ppm for A4 18 ppm for Letter Effective printing width 208 mm 8 2 inches for letter legal 216 x 356 mm 8 5 x 14 inch 202 mm 8 inches for A4 Xerox WorkCentre 4118 User Guide Page 11 3 Specifications Specifications Fax Specifications ITEM DESCRIPTION Applicable line G3 PSTN Public Switched Telephone Network Communication Standard ITU G3 Super G3 Resolutions Standard203 x 98 dpi Fine203 x 196 dpi Super Fine Fine Photo 300 x 300 dpi Super Fine203 x 392 dpi Super Fine406 x 394 dpi Halftone Error Diffusion Receiving Resolutions 203 x 98 dpi 203 x 196 dpi 300 x 300 dpi 203 x 392 dpi 406 x 394 dpi Data coding MH MR MMR JBIG JPEG Color Transmission Maximum modem speed 33 6 kbps Transmission speed lt 3 seconds Standard resolution MMR 33 6 kbps Fax Memory 8 MB receive Printing speed 17 ppm for A4 18 ppm letter size Effective scanning width 208 mm 8 2 inches Effective printing width 208 mm 8 2 inches for letter legal 216 x 356 mm 8 5 x 14 202 mm 8 inches for A4 Document width and w
94. ng or dark images Each time the key is pressed the selection block on the display moves to the left or right As the selection block moves to the right the contrast becomes darker gt Press Enter to save the selection Reduce Enlarge 25 400 Reduce Enlarge from 25 gt Press Copy 400 using the e Use to reduce er EE gt Press Reduce Enlargel ee from 25 from 25 100 using the gt Enter the percentage required using the Numeric to 400 Document Feeder Keypad The selected number displays depending on the input area gt Press Enter to save the selection used Page 3 6 Xerox WorkCentre 4118 User Guide Clone Use to print multiple gt Press Copy images on a single sheet gt P R Enl of paper The number of E images produced is gt Using the Navigation Keys select Clone and determined automatically press Enter based on the original nee image size e Only available using the Document Glass ensure the Document Feeder is empty Auto Fit Use to reduce or enlarge gt Press Copy ihe image to L nos gt Press Reduce Enlarge size automatically gt Using the Navigation Keys select Auto Fit and e Only available using the press Enter Document Glass ensure the Document Feeder is Auto Fit displays empty 1 2 Sided 1 1 Sided Use when originals are gt Press Copy printed on 1 side and 1 gt 2 e Use to produce sided copies are required Press e Sta
95. ng this product to ensure you operate the equipment safely Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency approval and compliance to established environmental standards Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Any unauthorized alternation which may include the addition of new functions or connection of external devices may impact the product certification Please contact your authorized local dealer for more information Warning Markings All warning instructions marked on or supplied with the product should be followed This WARNING symbol alerts users to areas of the product where there is the possibility of personal injury This WARNING symbol alerts users to areas of the product where there are heated surfaces which should not be touched Electrical Supply This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice WARNING This product must be connected to a protective earth circuit This product is supplied with a plug that has a prote
96. nstructions to set the default Paper Size for each tray gt Press the Machine Status key on the Control Panel gt Select Machine Setup using the Navigation Keys and press Enter The display shows Tray 1 Size on the bottom line gt Press Enter gt Use the Navigation Keys to select the Paper Size required and press Enter to save the selection 009 gt Repeat the procedure for Tray 2 Size if available and Bypass Size gt Press Menu Exit to exit each menu level and return to Standby mode Xerox WorkCentre4118 User Guide Media Specifications Media Sizes and Types The table below identifies the media sizes which can be used in the Paper Tray and Bypass Tray and the capacities which can be loaded MEDIA SIZE INPUT SOURCE CAPACITY Paper Tray Bypass Tray Plain paper Letter 8 5 x 11 inch YES 550 YES 100 Folio 8 5 x 13 inch YES 550 YES 100 Legal 8 5 x 14 inch YES 550 YES 100 Executive 7 25 x 10 5 inch NO 0 YES 100 A4 210 x 297 mm YES 550 YES 100 B5 182 x 257 mm NO 0 YES 100 A5 148 x 210 mm NO 0 YES 100 Envelopes No 10 8 5 x 14 inch NO 0 YES 10 C5 6 38 x 9 37 inch NO 0 YES 10 DL 110 x 220 mm NO 0 YES 10 Monarch 3 87 x 7 5 inch NO 0 YES 10 B5 176 x 250 mm NO 0 YES 10 Labels Letter 8 5 x 11 inch NO 0 YES 10 A4 210 x 297 mm NO 0 YES 10 Transparency films Letter 8 5 x 11 inch NO 0 YES 30 A4 210 x 297 mm NO 0 YES 30 Card stocks A6 105
97. nter Page 8 12 Xerox WorkCentre 4118 User Guide Enabling or Disabling Auxiliary Access Auxiliary Access is available as an option It allows a foreign interface board to be recognized Use these instructions to enable or disable Auxiliary Access Gp gt Press the Machine Status key Enter Machine Status 2 gt Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter amp gt Select Auxiliary Access and press Enter gt To enable Auxiliary Access select On is displayed and press Enter Otherwise select Off and press Enter Xerox WorkCentre 4118 User Guide Page 8 13 Machine Administration Machine Administration Page 8 14 Xerox WorkCentre 4118 User Guide Maintenance Performing the maintenance tasks enables your machine to continue running at optimum performance Instructions are provided in this chapter for all the maintenance tasks required TAC ou ceeec6Ged hi tee eere Dbddseutag ae Xerox WorkCentre 4118 User Guide Page 9 1 Maintenance Cleaning Cleaning the Document Glass and Constant Velocity Transport CVT Glass Keeping the Document Glass clean helps ensure the best possible output It is recommended that the Document Glass is cleaned at the start of each day and during the day as needed The Constant Velocity Transport CVT glass i
98. o Loading ei F Paper on page 4 application and acquire the 2 WorkCentre 4118 TWAIN Scanner For full media SES This feature allows you to convert refer to Media P P Specifications on hard copy images into electronic page 11 7 images that you can use in other documents 2 Load the Originals Document Feeder gt Remove all staples and paper clips prior to loading gt Adjust the sliding document guides to the size required Document Guides gt Insert the originals neatly into the Document Feeder face up The first page should be on top with the headings towards the back or left of the machine gt Align the stack with the left and rear edges of the tray Adjust the guides to just touch the edges of the originals Xerox WorkCentre 4118 User Guide Page 7 3 Scan 4 in 1 only Scan 4 in 1 only e When using the Document Glass ensure there are no documents in the Document Feeder Document Glass Leaving the Document gt Raise the Document Feeder and Feeder open position the original face down on while scanning will affect the image quality the Document Glass Align with the registration arrow in the rear left corner gt Lower the Document Feeder Select the Scan Features e For Scanner sde gt Select New Scan in your refer to Scanner inati and Copier application to access the TWAIN Specifications on driver options page 11 5 gt Cust
99. o save the picture G gt Follow the on screen instructions to edit the picture after it is copied to your computer Ce If you want to cancel the scan job press the Cancel button on the Scanner and Camera Wizard Xerox WorkCentre 4118 User Guide Page 7 7 Scan 4 in 1 only Scan 4 in 1 only Page 7 8 Xerox WorkCentre 4118 User Guide Machine Administration The Xerox WorkCentre 4118 can be customized to meet your individual requirements mn o Y Y WW YV WV U Di CH O Q OD D 3 O A N Xerox WorkCentre 4118 User Guide Page 8 1 Reports Various Reports are available to assist in confirming and monitoring machine activity Reports can be set up to include specific information or to print automatically Reports Available Machine Administration REPORT DESCRIPTION Fax Phonebook This list contains all the numbers currently stored in the machine s fax phonebook as Speed Dial and Group Dial numbers Fax TX This report contains information about recent transmission activities Fax RX This report contains information about recent reception activities System Data This report shows the status of the user selectable options After settings are changed print this list to confirm your changes Scheduled Jobs This list identifies the documents currently stored for Delay Send Priority Send Group Dial and TX Poll operations This list shows the starting time and type of ope
100. of a drum The machine displays Drum Warning when the drum is near the end of life Approximately 1 000 more copies prints can be made but a replacement cartridge should be available Replace the drum cartridge when copy print quality becomes degraded gt Pull the release latch to open the side cover CAUTION Ensure the side cover is always open before opening the front cover gt Open the front cover Xerox WorkCentre 4118 User Guide e The toner gt Turn the cartridge locking lever EE upwards to release the toner removed to replace the drum cartridge cartridge O gt Pull out the used drum cartridge gt Unpack the new drum cartridge and slide it in place making sure not to touch the surface of the drum Xerox WorkCentre 4118 User Guide Page 9 9 Maintenance Maintenance Page 9 10 gt Reinstall the toner cartridge then lock the lever gt Close the front cover and the side cover gt The display shows New Drum Unit Select Yes and press Enter The machine returns to Standby mode Ce If the counter is not reset Drum Warning may appear before the new drum reaches its maximum life To reset the counter manually refer to the Maintenance Tools on page 8 10 Xerox WorkCentre 4118 User Guide 10 Troubleshooting H a problem occurs on your machine the instructions in this chapter will enable you to identify and clear the fault or locate furthe
101. olds DONOT use envelopes with clasps and snaps DONOT use envelopes with windows coated lining self adhesive seals or other synthetic materials DONOT use damaged or poorly made envelopes gt It is recommended that you feed special paper types one sheet at a time gt Only use the special media recommended for use in laser printers gt To prevent special media such as transparencies and label sheets from sticking together remove them from the exit tray as they are printed gt Place transparencies on a flat surface after removing them from the machine gt Do not leave the film in the paper tray for long periods of time Dust and dirt may accumulate on them resulting in spotty printing gt To avoid smudging caused by fingerprints handle transparencies and coated paper carefully gt To avoid fading do not expose the printed transparencies to prolonged sunlight gt Store unused media at temperatures between 59 F and 86 F 15 C to 30 C The relative humidity should be between 10 and 70 gt Do not load more than 10 sheets of special media into the Bypass Tray at a time gt Verify that your labels adhesive material can tolerate fusing temperature of 200 C 392 F for 0 1 second Xerox WorkCentre4118 User Guide gt Ensure that there is no exposed adhesive material between labels Exposed areas can cause labels to peel off during printing which can cause paper jams Exposed adhesive can also c
102. olling from a Mailbox 5 20 Sending toa Map sr ntmmenennessnthemenmennenn 5 21 Fax Setup Option 55 Min m tn dei tena oeece 5 22 Changing the Fax Setup Options 5 22 Fax Setup Options iii 5 23 PEM E A 6 1 Printing a Document ssnsnnsnnnennnnnns 6 2 Printer Settings eee See 6 3 Accessing Printer Settings c ccccsceeeeeeeeeeceeeeeneeeeseaeeeseeeeeseaeeeseneeees 6 3 BCE Driver osggieegueee Deeg DEENEN SEENEN dee 6 5 Layout Tab Re annee nantes time edna 6 6 Paper ET EE 6 7 Image Options Tab 6 8 Output Options Tabi ciceniins devised ev iedd ENER 6 9 Watermark TAD 2 152828 irait tanins 6 10 ee Le ET EE 6 11 7 SSCA CF OMY BE 7 1 TWAIN Scanner Program nennnens 7 2 TWAIN Scanning Procedure ns 7 3 Scanning Using the WIA Driver ss 7 6 WIA Scanning Procedure 7 6 8 Machine Administration 8 1 Eet 8 2 Reports Available ss 8 2 Printing Rep rts 2 sise munhisaenhnendennesin usnsnnttnnel 8 3 ControlCentre 0 ss nseineree eernnnnnsss 8 4 Installing Control entre 8 4 Running ControlCentre ss 8 4 Using Control entre 8 4 Passcode Protection nr 8 7 Enable Passcode Protection s sisisisesiniiisrrniiianniisnn aiiai 8 7 Change the Pasescocde 8 8 Xerox WorkCentre 4118 User Guide Page iii Clear E d E 8 9 Clearing the Memory 8 9 Maintenance Tools ns 8 10 Check the Serial Number 8 10 N
103. omize the settings available on the TWAIN driver for the job for example Image Type Resolution Document Type and Enlarge Reduce Page 7 4 Upto 40 sheets of 80 g m 20lb bond paper can be loaded Weight ranges from 45 105 g m 12 5 28lb Sizes range from B5 to Legal 7 x 10 to 8 5 x 14 Refer to Scanner and Copier Specifications on page 11 5 for full Document Feeder specifications Base image cet Faux Abou Resson Caa man om nm woas Rechen tring me Xerox WorkCentre 4118 User Guide Select Preview gt Select the Preview option on the TWAIN driver window The image displays on the screen This gives you the opportunity to select the specific area you wish to scan gt If necessary drag the selection tool to the area requiring scanning Select Scan gt Select the Scan option on the TWAIN driver window The specified image displays on the screen Save the Image gt Select File and Save The image is saved and can now be used in another document if required gt Remove your original from the Document Glass or Document Feeder Xerox WorkCentre 4118 User Guide Baze image cu F s About ul o ep e appes True Caer 138 Resha wow den r ge Descr Bane image qaty pes About ful a eseat ER we Trape True Ca 938 Resobo Wan eae Das ww ae am 3 e Preview a wan a am Se
104. on relating to the printer driver Clicking on this page will connect you to the Xerox website provided you have access to the Internet amp Xerox WC 4118 Series PCL 6 Printing Preferences 21x WorkCentre 4118 Series Copyright c 1998 2005 Xerox Corporation A ll Right Reserved Version Printer Driver 2 05 Cancel Apply Help Xerox WorkCentre 4118 User Guide Page 6 11 Print Print Paoli 7 Scan 4 in 1 only Direct Scanning using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118 4 in 1 A color scanner is provided as standard gt TWAIN Scanner Program 7 2 Scan 4 in 1 only TWAIN Scanner Program Page 7 2 The Xerox WorkCentre 4118 TWAIN Scanner program is used to scan images graphics photographs and printed text Documents can be fed from the Document Feeder or placed on the Document Glass The TWAIN driver is a program for PC printing that supports Windows 98 Windows NT4 0 Windows 2000 Windows ME and Windows XP environments Using an independent protocol and the USB or parallel port the TWAIN driver converts the scanned image into a standard format that you can edit Macintosh 10 3 or higher and Linux TWAIN Scanning are supported with the Network PS3 Kit Xerox WorkCentre 4118 User Guide TWAIN Scanning Procedure Open the Image Editing Application e For instructions er ER gt Open your image editing refer t
105. ooklet copy 3 12 Customer Replaceable Units 9 5 Drum Cartridge 9 8 Toner Cartridge 9 5 Customer Support 1 5 D Delay Fax 5 11 Dialing Methods Keypad Dialing 5 6 Manual Dialing 5 7 Manual Group Dialing 5 7 Redial 5 7 Document Feeder 3 3 5 2 7 3 Document Glass 3 4 5 3 7 4 Cleaning 9 2 Drum Cartridge 9 8 Replacing the Drum Cartridge 9 8 Drum Cartridge installing 2 12 Drum Cleaning 8 12 Drum Replacement 8 11 Index 2 E Edge Erase copy 3 10 Enter the Fax Number 5 4 Enter the quantity 3 5 Error Messages 10 11 Expected Toner Cartridge Life 9 5 External Connections 2 14 F Fault Clearance 10 3 Fax 5 9 Batch TX 5 13 Delay Fax 5 11 Fax Forwarding 5 14 Lighten Darken 5 8 Mailbox Setup 5 15 Memory Fax 5 11 Original Type 5 8 Polling 5 12 Priority Fax 5 12 Secure Receive 5 13 start 5 5 Toll Save 5 10 Fax Features 5 8 Fax Forwarding 5 14 Fax Number 5 4 Fax Setup Options 5 22 Fax Specification 11 4 Faxing Problems Solution Chart 10 17 Faxing Procedure 5 2 Features Fax 5 8 Firmware Update Tab 8 5 G General Problems 10 2 General Specification 11 6 Getting Started Copying Procedure 3 2 Loading Paper 4 2 l ID Card Copy Xerox WorkCentre 4118 User Guide copy 3 9 Information Sources 1 4 Installing ControlCentre 8 4 Installing Drum and Toner Cartridges 2 12 Installing Software 2 24 Introduction 1 2 J Job Status 5 5 K Keypad Dialing 5 6 L LCD Error Messages 10 11 Lighten Darken copy 3 6 fa
106. or a portion of the software is either installed or run or b from which the software is accessed Xerox WorkCentre 4118 User Guide CD Installation 00 009 Insert the appropriate CD into your CD ROM drive Use the instructions below to run the required CD User Guide CD gt The program is designed to Autorun If this is not enabled double click on the run exe file on the CD gt Select your preferred language Drivers CD gt The program is designed to Autorun If this is not enabled double click on the Xinstall exe file on the CD gt Follow the instructions in the wizard to install the required application Multiple applications can be installed on your PC CS Refer to Installing Drivers on page 2 24 for further information Nuance CD The program is designed to Autorun If this is not enabled double click on the install exe file on the CD Xerox WorkCentre 4118 User Guide Page 2 5 Getting Started Getting Started Machine Overview Models and Options WorkCentre 4118 2 in 1 WorkCentre 4118 4 in 1 i Document Feeder Option Standard Paper Tray 1 amp Bypass Standard Standard Tray Digital Copying Standard Standard Direct Printing Standard Standard Network Printing Option Option Direct Scanning Standard Fax k Standard Paper Tray 2 Option Option Cabinet and Stand Option Option Foreign Interface Option Option Page 2 6 Xerox WorkCentre 4118
107. or information on installing refer to Maintenance Tools on page 8 10 Running ControlCentre Use the following instructions to run Contro Centre eh gt Start the Windows software 2 gt From Programs select Xerox WorkCentre 4118 then ControlCentre The ControlCentre screen displays Using ControlCentre The ControlCentre software provides three tabs Phonebook 4 in 1 only Firmware Update Printer To exit ControlCentre click the Exit key in the bottom of each tab screen For further details click the Help key in the bottom of each tab screen Ce When the settings on ControlCentre are changed or when ControlCentre is run the settings on the machine and on ControlCentre will be automatically updated to the latest settings made either on the machine or on ControlCentre Page 8 4 Xerox WorkCentre 4118 User Guide Phonebook Tab 4 in 1 only Click on the Phonebook tab to create and edit phonebook entries for use with Fax Phonebook entries Allows a selected phonebook eniry to be edited in a separate Edit dialog box ControlCentre Retrieves the phonebook entries from the Xerox WorkCentre 4118 to ControlCentre Allows the phonebook entries H to be downloaded a from ControlCentre fe ro vu 1 en to the Xerox WorkCentre 4118 Deletes a selected Deletes all phonebook phonebook entry entries Firmware Update Tab Click on the Firmware Update tab to update th
108. or performance gt Always unplug this equipment from the electrical outlet before cleaning Page 1 8 Xerox WorkCentre 4118 User Guide Do Not Do These gt Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet gt Never attempt any maintenance function that is not specifically described in this documentation gt This equipment should not be placed in a built in installation unless proper ventilation is provided Please contact your Authorized local dealer for further information gt Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers A4 Never locate the equipment near a radiator or any other heat source Never push objects of any kind into the ventilation openings Never override or cheat any of the electrical or mechanical interlock devices v yvy yv Never operate the equipment if you notice unusual noises or odors Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately Maintenance Information Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your copier printer gt Do not use aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could create a dangerous condition gt Use supplies and
109. otection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a Fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges Xerox WorkCentre 4118 User Guide Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant WARNING Ask your local Telephone Company for the modular jack type installed on
110. oty Toner E EE 8 11 New Drun ET 8 11 Gl an Dru sise estime enter int dessine ee 8 12 STi WA 8 12 Enabling or Disabling Auxiliary Access 8 13 9 Maintenant zeiegeietkegetieg iesse eeeeeE ebe egeb kdeeugeeg 9 1 El E 9 2 Cleaning the Document Glass and Constant Velocity Transport CVT EE 9 2 Control Panel and CG aere tere eege sboceneesaaeteeshendeeeenveteat 9 3 Outside Areas of the Machine 9 3 Ordering Supplies 2 i s secfcceseccssnenestececdansnecensdctesaseeseuecdecettnetencdecectersnseeeede 9 4 Customer Replaceable Units ses 9 5 egene EE 9 5 Drum Cartrid TEE 9 8 Replacing the Drum Cartridge 9 8 10 Troubleshooting ssscscssnraranisinneeraunsonnnannencesese 10 1 GM Nal san E E 10 2 ege le Vue 10 3 Document JaME srecna rene ptet nent 10 3 Ne 10 6 Paper Exit ten ed nantes dees NEEN NEEN EENS 10 7 2 SIDS E EE 10 9 Bypass Tray dam gege OA 10 9 Customer Support nn nssssnnnnnnennnnnnnnnnennnes 10 10 LCD Error Messages une 10 11 Problem and Solutions Charts ns 10 14 Copying Problems ss 10 14 Printing PrOobI MS 222 uen Mere mte tre ae 10 15 Faxing Problems Solution Chart cccceceseseeeeseeeeeeeeeseseeeeseeeeees 10 17 11 Specifications seen nent iris ane 11 1 Iniroduction seet 11 2 Printer Specifications 11 3 Page iv Xerox WorkCentre 4118 User Guide Fax Specifications 0500 airain anaren panies 11 4 Scanner and Copier Specifications ns 11 5 General Specifications 11 6 Media Specifications sienn
111. outlet is grounded consult a qualified electrician gt This equipment is to be operated from the type of electrical supply indicated on the product data plate label If this machine needs to be moved to a different location contact a Xerox service representative or your authorized local representative or service support organization gt Improper connection of the equipment grounding conductor can result in electrical shock Do not place this equipment where people might step on or trip on the power cord Do not place objects on the power cord Do not override or disable electrical or mechanical interlocks Do not obstruct the ventilation openings Never push objects of any kind into slots or openings on this equipment gt If any of the following conditions occur switch off the power to the machine immediately and disconnect the power cord from the electrical outlet Call an authorized local service representative to correct the problem The equipment emits unusual noise or odors The power cord is damaged or frayed Xerox WorkCentre 4118 User Guide Page 1 7 Welcome Welcome A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the copier printer The equipment is exposed to water Any part of the equipment is damaged Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in dev
112. p Press Enter os FUNCTION PERMISSIONS Machine Setup Protect All Allow All Allow Tray Sizes Fax Setup Protect All Allow All Allow Speed Dials Allow Group Dials Allow Speed and Group Dials Xerox WorkCentre 4118 User Guide Page 8 7 Machine Administration Machine Administration 6 Va System Admin Protect All Allow All Reports Protect All Allow All gt To protect more Functions select Yes press Enter and repeat steps 4 and 5 To end select Done and enter the passcode gt If you enabled Passcode Protection refer to Change the Passcode starting on page 8 8 to enter the new passcode Change the Passcode os Ge Page 8 8 This procedure is used to change an existing passcode or to enter a passcode after Passcode Protect has been enabled gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select Change Passcode using the Navigation Keys and press Enter gt Enter the existing passcode and press Enter Ce This will be blank if you have just enabled Passcode Protection gt Enter the new passcode and press Enter gt Confirm the new passcode and press Enter Xerox WorkCentre 4118 User Guide Clear Memory Thi
113. pying Procedure isssisnennnenennnneennnennnenes 3 2 Basic Copy Features 3 6 Feature Description ssseeeessseeesssrneserernensrnnnnnstnnnnnntnnnnnnnannnnnnnnnnnnnnnannne 3 6 Special Copy Features ss sssssnennnennnnnenennnnns 3 9 Feature Description 3 9 Compatible Features ooc s cao cictcec eccceestccsseccentetteegaeceeecncensscnerestee eeu scteecccneee 3 13 4 Paper and Other Media 4 1 Loading Paper 4 2 Preparing Paper for Loading 4 2 Using the Paper Trays eeeececceeeeeeneceeeeeeceeeeeeeaaeeeeeeeaaeeeeeeenaeeeeeneaa 4 2 Using the Bypass Tra 4 5 Setting the Paper Size nennnnnnnennnnnenntes 4 8 Media Specifications inscenste 4 9 Media Sizes and Types 4 9 5 Fac TOP mener een nes ninnnnns 5 1 Faxing Procedure cc 5 2 Dialing Methods EE 5 6 Basic Fax Features ccccccsseeeeceeeesseeeeeeeessneeeeseeseeeeeesesneeseeeesseneseesssnees 5 8 Feature Liest ansasinen A tiated ees 5 8 Special Fax Features sense 5 10 Feature Descriptionssss s assesreanssetnune fantasmes nneterrennte 5 10 IS L el Tt Ti EE 5 14 Mailbox Set E 5 15 Page ii Xerox WorkCentre 4118 User Guide Create a MailboX issues 5 15 RENE e EE 5 16 Mailbox Procedures nes 5 17 Storing Documents in a Mailbox 0 ecceeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeneeeeees 5 17 Printing Mailbox Contents sesesseeeeeesenessrenenrrereresrnssrnnsssrnssrnnssrn nenn 5 18 Deleting Mailbox Conterts 5 19 P
114. r Select Store and press Enter gt Enter the Box Number for the mailbox and press Enter The originals are scanned and stored in the mailbox The display shows the number of pages stored Xerox WorkCentre 4118 User Guide Page 5 17 Fax 4 in 1 only Fax 4 in 1 only Printing Mailbox Contents amp gt Press the Menu Exit key gt Using the Navigation Keys select Mailbox and press Enter 2 gt Select Print and press Enter GH gt Enter the Box Number for the mailbox and press Enter gt Enter the Passcode for the mailbox and press Enter The contents of the mailbox are printed and deleted Page 5 18 E ooroo Xerox WorkCentre 4118 User Guide Deleting Mailbox Contents amp gt Press the Menu Exit key gt Using the Navigation Keys select Mailbox and press Enter Menu Exit Enter 2 gt Select Delete and press Enter GH gt Enter the Box Number for the mailbox and press Enter gt Enter the Passcode for the mailbox and press Enter The contents of the mailbox are deleted Xerox WorkCentre 4118 User Guide TOH pogo nt L i RK Page 5 19 Fax 4 in 1 only Fax 4 in 1 only Polling from a Mailbox Page 5 20 amp gt Press the Menu Exit key gt Using the Navigation Keys select Mailbox and press Enter 2 gt Select Poll From and press Enter gt Enter the Box Number to be polled and press
115. r the number of copies required gt If necessary press Clear Clear All to clear the current quantity and enter a new quantity e Youcancancela Press Start copy job while it is copying by pressing the Stop key twice gt Press Start to begin the copy job gt If the Document Glass is used and Collated is On and a quantity higher than 1 has been entered the Scan Another option displays gt To scan another original load the next original and using the Navigation Keys select Yes and press Enter Continue the procedure until all the originals have been scanned gt Select No when all the originals have been scanned and press Enter Printing commences and copies are delivered to the Output Tray Xerox WorkCentre 4118 User Guide Navigation Keys Numeric Keypad Clear Clear All w vi 2 2 m wow OO Page 3 5 Copy s Basic Copy Features There are seven basic Copy features available These features can be selected using the feature keys located on the Control Panel Lighten Darken Reduce Enlarge 1 2 Sided Collated Feature Description o gt Original Type olor Original FEATURE OPTIONS INSTRUCTIONS Lighten Darken 5 Contrast Settings gt Press Copy e Use to adjust the gt Press Lighten Darken fi pone i gt Using the Navigation Keys select a contrast containing faint setti
116. r functionality in the default mode If this occurs select the Slow mode For information about changing the USB mode refer to Machine Setup on page 2 20 Xerox WorkCentre 4118 User Guide Page 2 15 Getting Started Getting Started Powering On the Machine gt Connect the AC Power Cord to the machine and a power outlet The power cord must be plugged into a grounded power socket 2 gt Press the ON OFF switch to the ON 1 position The machine displays Warming Up Please Wan Page 2 16 Xerox WorkCentre 4118 User Guide Loading Paper e An additional gt Pull open the Paper Tray Paper Tray is available as an option The instructions for loading both paper trays are the same gt Push down on the pressure plate until it locks into position gt Adjust the rear paper guide to the required paper length It is preset to A4 or Letter size depending on country gt To load another size lift the rear guide out of the current position and into the required position The Paper Trays can hold a maximum of 550 sheets of 80 g m 20 Ib plain paper You can use A4 Folio Letter or Legal size paper only Xerox WorkCentre 4118 User Guide Rear Guide Page 2 17 Getting Started Getting Started e f you experience problems with paper feed turn the paper around and if the problem continues use the Bypass Tray Page 2 18 gt Fan the paper and insert i
117. r assistance GONG io dedeee chee dasa de ceerwarsasa sca TUE 10 11 10 14 VV V WV NV Les 3 op D TD Xerox WorkCentre 4118 User Guide Page 10 1 Troubleshooting General Page 10 2 A variety of situations can affect the quality of the output For optimal performance ensure the following guidelines are followed gt Do not position the machine in direct sunlight or near a heat source such as a radiator gt Avoid sudden changes in the environment surrounding the machine When a change occurs allow the machine at east two hours to adjust to its new environment depending on the extent of the change gt Follow routine maintenance schedules for cleaning areas such as the Document Glass and Control Panel gt Always set the guides in the Paper Trays to the size of the media in the tray gt Ensure paper clips and paper debris do not contaminate the machine Xerox WorkCentre 4118 User Guide Fault Clearance When a fault occurs check the Status Map on the Control Panel A red flashing LED identifies the problem area Status Map Paper Bypass Jam Tray 1 Document Jams If adocument jams while it is feeding through the Document Feeder Document Jam displays and the Document Jam LED on the Status Map flashes Details for clearing the three areas of the Document Feeder are given below Input Misfeed gt Open the Document Feeder top cover Xerox WorkCentre 4118 User Guide Page
118. ration Fax TX Confirm This list shows a list of confirmed fax transmissions Junk Fax List This list shows the fax numbers defined as junk fax numbers by using the Junk Fax Setup menu Billing Counters This report lists the billing counters and their current amounts Connect Page Provides connection information when the optional Network Kit is installed Print All Reports Use this option to print all the available reports Xerox WorkCentre 4118 User Guide Printing Reports Use the following instructions to print a report gt Press the Machine Status key Enter Machine Status O gt Using the Navigation Keys select Reports and press Enter gt Using the Navigation Keys select the required report and press Enter The report is processed and printed Xerox WorkCentre 4118 User Guide Page 8 3 Machine Administration Machine Administration ControlCentre ControlCentre is software available for the Xerox WorkCentre 4118 which enables Fax and Print options and features to be setup and viewed remotely using a PC This tool also enables firmware upgrades After setting up Fax options creating phonebooks or setting Print options simply click Apply on the ControlCentre screen to download the new settings to the machine Installing ControlCentre When Xerox WorkCentre 4118 software is installed the Contro Centre utility is installed automatically Ce F
119. s Enter The gt If you want to passcode protect press lt lt or gt until Security is displayed and press gt If you want to create another Mailbox press lt lt or gt until Another is displayed and press Enter Repeat steps 6 and 7 Xerox WorkCentre 4118 User Guide Page 5 15 Fax 4 in 1 only Fax 4 in 1 only Delete a Mailbox Page 5 16 GG Ge To delete a mailbox gt Press the Machine Status button gt Press W or A until System Admin Tools is displayed and press Enter If the System Admin Tools have been passcode protected type in the password and press Enter gt Press or until Mailbox Setup is displayed and press Enter Press W or A until Mailbox is displayed and press Enter gt Press lt or gt until Delete is displayed and press Enter gt Enter the Box Number to be deleted gt Enter the Passcode for the mailbox Confirm the deletion Xerox WorkCentre 4118 User Guide Mailbox Procedures These procedures allow you to store a document in a mailbox delete a document from a mailbox print a document from a mailbox and to poll a mailbox Mailboxes are setup by the System Administrator Storing Documents in a Mailbox Gp gt Load the originals you want to store in the mailbox oe E SZ 5 gt Press the Menu Exit key O C S Sek 5 Lage DT gares d EE spesa OO De Menu Exit Enter 2 gt Using the Navigation Keys select Mailbox and press Ente
120. s must meet energy efficiency and emissions criteria and exhibit compatibility with recycled supplies Currently Environmental Choice has more than 1600 approved products and 140 licensees Xerox has been a leader in offering EcoLogo approved products Europe Energy Xerox Corporation has designed and tested this product to meet the energy restrictions required to establish Group for Efficient Appliances GEA compliance and have notified the registration authorities Xerox WorkCentre 4118 User Guide Illegal Copies USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions gt Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is p
121. s the strip of glass located to the left of the Document Glass and is used to scan originals fed through the Document Feeder The CVT glass also requires cleaning A CAUTION DO NOT use organic or strong chemical solvents or aerosol cleaners or pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of children A WARNING DO NOT remove the covers or guards that are fastened with screws or attempt any maintenance procedure that is not specifically described in this documentation gt Slightly dampen a soft lint free cloth or paper towel with water gt Open the Document Feeder CVT Glass gt Wipe the surface of the Document Glass and CVT Glass until they are clean and dry gt Wipe the underside of the Document Feeder until it is clean and dry gt Close the Document Feeder Page 9 2 Xerox WorkCentre 4118 User Guide Control Panel and LCD Regular cleaning keeps the Control Panel and LCD free from dust and dirt To remove finger prints and smudges clean the Control Panel and LCD screen with a soft lint free cloth lightly dampened with water Outside Areas of the Machine Use a cloth moistened with water to clean the outside areas of the machine Xerox WorkCentre 4118 User Guide Page 9 3 Maintenance Maintenance Ordering Supplies Page 9 4 The Toner Cartridge and the Drum Cartridge are available as custo
122. s tool is provided to let you clear the data from selected areas of memory For Fax you can clear the phonebook and both receive and transmit history data Clearing the Memory 1 gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter 2 gt If the System Admin Tools have already been passcode protected type in the password and press Enter gt Select Clear Memory using the Navigation Keys and press Enter gt Select the option required and press Enter The choices are System Data Fax Phone Book Fax RX History Fax TX History Xerox WorkCentre 4118 User Guide Page 8 9 Machine Administration Machine Administration Maintenance Tools A number of maintenance tools are provided in System Admin Tools Serial Number Notify Toner Low New Drum Clean Drum Billing Counters These tools can also be accessed using Xerox CentreWare refer to the System Administration Guide for more information Check the Serial Number Page 8 10 gt Press the Machine Status key gt Using the Navigation Keys select System Admin Tools and press Enter gt If the System Admin Tools have already been passcode protected type in the password and press Enter 3 gt Select Maintenance and press Enter gt Select Serial Number and press Enter The serial number of the Xerox WorkCentre 4118 is displayed gt Press Menu Exit to exit this functio
123. ser to use a single telephone line to answer several different phone numbers In this menu you can set the machine to recognize which ring patterns to answer Before using the Distinctive Ring Pattern Detection option Distinctive Ring service must be installed on your telephone line by the telephone company To set up Distinctive Ring Pattern Detection you will need another telephone line at your location or someone to dial your fax number from outside To set up the DRPD mode From Fax Setup gt Press the scroll button lt lt or gt until you see DRPD Mode on the bottom line and press Enter gt When Set is displayed on the bottom line press Enter Waiting Ring appears on the display gt Call your fax number from another telephone It is not necessary to place the call from a fax machine gt When your machine begins to ring do not answer the call The machine requires several rings to learn the pattern Xerox WorkCentre 4118 User Guide Page 5 27 Fax 4 in 1 only Fax 4 in 1 only Xerox WorkCentre 4118 User Guide 6 Print Direct Printing using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118 Networked Printing including a PostScript driver is available as an option n o Print Printing a Document Page 6 2 Sood The Xerox WorkCentre 4118 supports printing from these operating systems Windows XP Windows 2000 Windows NT
124. specifications Tray 1 and the Bypass Tray are refer to Media Speniieations on available as standard Tray 2 is page 11 7 optional If two tray lights display together Status Map the Auto Tray Switching feature is active When one tray runs out of Paper Supply paper the machine will switch to the other selected tray Page 3 2 Xerox WorkCentre 4118 User Guide Ce When copying onto a paper size smaller than A4 Letter the printed image may be offset and not reproduce correctly even when Auto Fit is selected Copy gt If the Bypass Tray is selected the Paper Type option displays Use the Navigation Keys to select the Paper Type being loaded and press Enter If using the Bypass remember to load the required stock Navigation Keys Enter Load the Originals Document Feeder optional on the 2 in 1 gt Remove all staples and paper clips prior to loading gt Adjust the sliding document guides to the size required Document Guides gt Insert the originals neatly into the Document Feeder face up The first page should be on top with the headings towards the back or left of the machine gt Align the stack with the left and rear edges of the tray Adjust the guides to just touch the edges of the originals Upto 40 sheets of 80 g m 20lb bond paper can be loaded Weight ranges from 45 105 g m 12 5 28lb Sizes range from B5 to Legal 7 x 10 to 8 5
125. t and right Edges edge of the document Border Use to create a border Surround around all edges of the document Margin Shift Off Use to de activate the gt Press Menu Exit f us e Use to create a Se gt Using the Navigation Keys select Copy Features binding edge for Auto Use to center the image and press Enter the document center onihe paper gt Use the Navigation Keys to select Margin Shift Left Use to enter a shift and press Enter Margin amount for the left margin gt Select the required Margin Shift option and press Right Use to enter a shift Enter Margin amount for the right gt If required enter a shift amount using the Numeric margin Keypad and press Enter Top Use to enter a shift Margin amount for the top margin Bottom Use to enter a shift Margin amount for the bottom margin Page 3 10 Xerox WorkCentre 4118 User Guide Book Copy Off Use to de activate the gt Use the Document Glass when copying bound feature documents e Use when ae E Left Page Use to scan and copy the gt Press Menu Exit locuments the document is pe page of a bound gt Using the Navigation Keys select Copy Features too thick lift the ocument and press Enter cover until its ie i SCH erg Se to sue P the Use the Navigation Keys to select Book Copy stopper and then age paoe acou and press Enter close the cover
126. t into the tray If loading Letterhead ensure the design is face up and the top edge of the sheet is placed at the right side gt Ensure that the paper is positioned under the snubbers gt Do not fill above the Maximum Fill Line Max Fill Line Corner snubbers Xerox WorkCentre 4118 User Guide e When printing from your PC ensure you select the Paper Source and the correct paper size from your software application gt Position the side guide by squeezing the lever and sliding it toward the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tightly gt Close the Paper Tray Ce Refer to Machine Setup starting on page 2 20 to set the correct size for the Paper Tray For more detailed information about Paper Supply refer to the Chapter Paper and Other Media starting on page 4 1 Xerox WorkCentre 4118 User Guide Page 2 19 Getting Started Getting Started Machine Setup Page 2 20 Use the following instructions to customize your machine to meet your individual requirements Gp gt Press the Machine Status key Enter Machine Status 2 gt Using the Navigation Keys select Machine Setup and press Enter gt Using the Navigation Keys select the required setup option and press Enter gt Using the Machine Setup Options starting on page 2 21 customize the settings to me
127. ties from within any Windows application gt Select Xerox WorkCentre 4118 printer from the Printers and Faxes folder click the right mouse button then select Printing Preferences from the drop down list Page 6 4 Xerox WorkCentre 4118 User Guide PCL Driver When the Printer Properties are displayed the print job settings can be reviewed and changed The Properties window consists of six tabs Layout Paper Image Options Output Options Watermark About If the Printer Properties are accessed through the Printers folder additional Windows based tabs are available CS For information on the Windows based tabs refer to documentation provided with Windows For detailed information about the printer settings available on each tab please refer to the printer driver on line Help Ce If you access Printer Properties through the Printers folder any settings made will become the default settings for the printer Settings made when Printer Properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed Xerox WorkCentre 4118 User Guide Page 6 5 Print E YL D Layout Tab Landscape Use to print across the length of the page spreadsheet style Rotate 180 Degrees Use to rotate the images 180 amp Xerox WC 4118 Series PCL 6 Printing Preferences ayout Paper l Image Options Output Options Water
128. uted Remove the Toner Cartridge and shake it gently to distribute the toner evenly Then reinstall the toner cartridge Black staining There is a paper quality problem Use only paper that meets the specifications required by the product Character voids The paper may be too dry Try printing with a different batch of paper Background scatter The paper may be too damp Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture from the air Printing over uneven surfaces If printing onto envelopes change the printing layout to avoid printing over areas that have overlapping seams on the reverse side Missing characters The paper may be too damp Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture from the air Back of printout is dirty The transfer roller may be dirty Print a few blank pages to clean the transfer roller Incorrect fonts TrueType fonts may be disabled Use the fonts dialog box in the Control Panel to enable TrueType fonts Page 10 16 Xerox WorkCentre 4118 User Guide PROBLEM PROBABLE CAUSE SUGGESTED SOLUTION Faded graphics Toner may be low Remove the Toner Cartridge and shake it gently to distribute the toner evenly Then reinsta
129. x 5 8 Loading documents 3 3 3 4 5 2 5 3 7 3 7 4 Loading Paper 2 17 4 2 Bypass Tray 4 5 Paper Tray 4 2 Preparation 4 2 Stock Types 4 9 Local Connection Test Print 2 32 Test Scan 2 32 Location of Components 2 7 Machine Overview 2 6 Machine Setup 2 20 ControlCentre 8 4 Machine Setup Options 2 21 Mailbox 5 17 Mailbox Setup 5 15 Maintenance Tools Billing Counters 8 12 Check Serial Number 8 10 Clean Drum 8 12 New Drum 8 11 Notify Toner Low 8 11 Making Connections 2 14 Manual Dialing 5 7 Xerox WorkCentre 4118 User Guide Manual Group Dialing 5 7 Margin Shift copy 3 10 Media Specifications 4 9 11 7 Memory Fax 5 11 Models and Options 2 6 N N Up copy 3 12 Index O Options 2 6 Ordering Supplies 9 4 Original Type copy 3 8 fax 5 8 Overview Control Panel 2 9 P Paper Specification 11 7 Paper Supply Auto Tray Switching 2 10 3 2 3 8 4 5 Bypass Tray 4 5 copy 3 8 Loading Paper 4 2 Paper Tray 4 2 Preparation 4 2 Stock Types 4 9 Paper Supply selection 3 2 Paper Tray 4 2 Paper loading 2 17 Passcode Protection 8 7 Change the Passcode 8 8 Enable 8 7 PCL Button 8 6 Phonebook Tab 8 5 Polling 5 12 Power Off 2 16 Power On 2 16 Preparing paper for loading 4 2 Print 6 2 Printer Specification 11 3 Printer Tab 8 6 Index 3 Index Printing a Document 6 2 Printing Problems Solution Chart 10 15 Printing Procedure 6 2 Priority Fax 5 12 Problem Solving 10 14 Problems Fault Clearance 10 3 General 10 2
130. x WorkCentre 4118 User Guide Page 1 3 Welcome Welcome Related Information Sources Information available for the product consists of This User Guide The Quick Use Guide The Quick Install Sheets The System Administration Guide The Xerox website http www xerox com Page 1 4 Xerox WorkCentre 4118 User Guide Customer Support If you need assistance during or after product installation please visit the Xerox website for online solutions and support http www xerox com If you require further assistance call our experts at the Xerox Welcome Center or contact your local representative When telephoning please provide the machine serial number Use the space below to make a note of the machine serial number To access the serial number open the side cover using the release latch and then open the front door The serial number is located on the panel above the Toner Cartridge The Xerox Welcome Center or local representative telephone number is provided when the machine is installed For convenience and future reference please record the telephone number in the space below Xerox Welcome Center or local representative telephone number Xerox US Welcome Center 1 800 821 2797 Xerox Canada Welcome Center _1 800 93 XEROX 1 800 939 3769 Xerox WorkCentre 4118 User Guide Page 1 5 Welcome Welcome Safety Notes Page 1 6 Read these safety notes carefully before usi
131. y Due ee originals gt Press Color Original j Il BCE Se gt Use the Navigation Keys to select On and press Enter Paper Supply Status The Status Map identifies gt Press Copy Ma which paper tray is e Use to select the p a d Se papei gt To select a paper tray press the Paper Supply paper source irayis Empty es key until the required tray is lit on the Status Map error occurs The Status Map identifies which paper tray is selected when a paper tray is empty and when an Bypass error occurs The Status Map has a light for each Paper paper tray ven Each time the Paper Supply key is pressed a different tray is selected and a green light displays Tray1 Tray2 to indicate the selected tray When two tray lights display together the Auto Tray Switching feature is active This enables the machine to switch to a different tray if the current tray runs out of paper If a paper tray is empty the light will flash and if enabled an error tone will sound Bypass Use to notify the machine gt If the Bypass Tray is selected the Paper Type the type of paper loaded in the Bypass Tray option displays Use the Navigation Keys to select the Paper Type being loaded and press Enter If using the Bypass remember to load the required stock Page 3 8 Xerox WorkCentre 4118 User Guide Special Copy Features Copy The special Copy features available can be accessed by pressing the Menu Exit key and th
132. ze Use to select the size of paper required from the drop down menu Print Quantity Use to select the number of prints required p amp xerox WC 4118 Series PCL 6 Printing Preferences Banner Page Use to select whether a banner page is required Xerox WorkCentre 4118 User Guide Cover Page 44 Gees Use to select the required paper source for a cover page Page 6 7 Print Image Options Tab Print Print Quality Mode Use to select the print resolution 1200 dpi produces the highest quality output 600 dpi is the lowest amp Xerox WC 4118 Series PCL 6 Printing Preferences Image Quality Use to select the Image Quality setting to apply to the job The options available depend on the resolution selected Toner Save Mode Use to activate Toner Save mode Produces a lower quality output and uses less toner Graphic Options Provides access to additional options which allow you to select to print your output as graphics or bitmaps You can also select to print all text in black Page 6 8 Xerox WorkCentre 4118 User Guide Output Options Tab Print Order Use to select a sequence for your print job Select whether to reverse all pages print odd pages or print even pages Use Print Fonts Xerox WC 4118 Series PCL 6 Printing Preferences If this option is selected the fonts which are resident on the printer will be used for the job Collate
133. ze paper orientation and margins Settings made in the application to create the document will usually override settings made in the printer driver Ce You do not need to use any of the control panel keys to use the machine as a printer For example if you want to adjust the printing contrast you select the settings in the printer driver not the Lighten Darken feature on the machine s control panel Accessing Printer Settings You can access printer settings by using either of these methods Windows 98 Me gt Select File gt Print gt Properties or File gt Print Setup from within any Windows application OR gt Select Xerox WorkCentre 4118 printer from the Printers folder then select File gt Properties or select the printer icon in the Printers folder and click the right mouse button Windows NT 4 0 gt Select File gt Print gt Properties or File gt Print Setup from within any Windows application OR gt Select Xerox WorkCentre 4118 printer from the Printers folder click the right mouse button then select Document Defaults from the drop down list Windows 2000 gt Select File gt Print from within any Windows application OR gt Select Xerox WorkCentre 4118 printer from the Printers folder click the right mouse button then select Properties and Printing Preferences from the drop down list Xerox WorkCentre 4118 User Guide Page 6 3 Print Windows XP Print gt Select File gt Print gt Proper

Xerox 32N00467 All in One Printer User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents